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HomeMy WebLinkAbout2005-02-15 Bd Comm minutes Agenda Item 3A Iowa City Public'Library -,..-. Approved IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING THURSDAY, December 16, 2004 5;00 PM Members Present: Thomas Dean, Kathy Gloer, William Korf, Linzee McCray, Linda Pwbil, Pat Schnack, Tom Suter, Jim Swaim (left at 6), David VanDusseldorp Members Absent: None Staff Present: Barb Black, Maeve Clark, Susan Craig, Beth Daly, Kara Logsden, Patty McCarthy, Hal Penick CALL TO ORDER: The meeting was called to order at 5:03 pm. PUBLIC DISCUSSION: None APPROVAL OF MINUTES: The minutes of the regular meeting of November 18, 2004 were approved with no changes: Korf/ Swaim, unanimous. UNFINISHED BUSINESS: Planninq Process - Craig distributed a transcript that summarized planning work done on December 9th by the board with the consultant, Maureen Sullivan. Sullivan had led the Board in revising the Library's vision and mission statements and in setting strategic areas for goals. Also, during Inservice Day, Sullivan guided the staff to work up a set of goals to use as a starting point for the planning. Transcripts of the Inservice Day work were also distributed to add to planning notebooks. Craig asked for guidance from the Board. She wanted to know if they were they ready to adopt a vision and mission statement. Did they want another session with Sullivan? Give the staff a chance to work up a recommendation? The Board asked the staff to present draft language at the February board meeting. The Board asked for advance notice of any larger new initiative to be able to prepare for the City budget hearing. Craig promised to have a transcript of the staff session ready for the February board meeting. The Board also requested a copy of the comments garnered from the October community survey. These will be distributed electronically. Craig suggested that the new plan should be completed in time to be adopted at the June board meeting. Lease Space - Kevin Hanick, Realtor, was not able to attend the meeting. Craig mentioned that the current contract with Lepic-Kroeger Realtors would expire with the next Board meeting. Craig needed to know if the Board wanted to extend the contract or if they would prefer to deal with another agent. Craig agreed to do more research and have a recommendation for the Board in the January packet. In Hanick's absence, Craig reported that there are two entities seriously inquiring about the space. The first, a restaurant, is only interested in the first floor of the retail space, but is ready to negotiate. ICPL BOARD OF TRUSTEES Agenda Item 3A December 16, 2004 Page 2 The second group would use both floors as office space, but needs more time before making a commitment. Hanick needed to know if the Board wanted to go with the restaurant, an almost sure thing, or wait to see if the office group, a more attractive tenant, would decide to take both floors. The Board requested that Hanick present a market report at the .lanuary board meeting so they have a better idea of how to proceed. University Heights Contract - At their January 11 meeting, the University Heights City Council will discuss the possibility of contracting with fowa City and Coralville libraries for library service. Craig and VanDusseldorp are planning to attend, with Swaim available as an alternative. Craig predicts that Coralville will also send a representative or two. NEW BUSZNESS: Accreditation Report - Craig explained that the Accreditation process benefited the Library because some state money is based on our level of accreditation. There are a few measures fCPL did not meet. The Library has a close working relationship with other local libraries, but does not have a formal collection development agreement with them. TCPL appears to be weak in number of items in the collection because the category compares number of items owned by large libraries; and when branches for Cedar Rapids, Des Noines, and Sioux City are included, the average number of items goes up. The Library could reach level "B" by adding one hour to the number of hours open weekly, and could reach "A" with the addition of four hours. In response to a question from Korf, Craig replied that ICPL no longer keeps Braille books because of Iow demand, technical advances, and awkwardness of shelving the format. The report with supporting documentation will be submitted to the State Library by their deadline. STAFF REPORTS: Departmental Reports - Adult Services/Circulation/Information - The Board enjoyed reading the three departmental reports. ]~n response to a question about the unreliability of the Self Check machines, Penick explained that staff is working with the vendor to provide a final solution, and that problems with the Self Check have been reduced from several a day to one every three or four days. Black explained the difference between a "title" (could be several copies) and an "item" (only one piece). Development Office Report - fvlcCarthy distributed the Development Office report and announced that the ICCSD School Board had moved the date of their meeting to be able to send a team of spellers to the Library's annual Spelling Bee. She was optimistic about the number of year-end gifts the Development Office is receiving. To answer a question, IVlcCarthy affirmed that the end-of-the-year pledge cards were included in the Foundation Annual Report mailing, of which 1,700 were mailed. Prybil brought up the fact that the BookEnd is not listed in the phone book under the name of the business or under the Library's listing, fvlcCarthy said she would investigate. Architect to nominate buildinq for 2005 AIA/ALA design awards - Dan Kabera of Engberg Anderson was in the building on December 10 to take pictures to submit for an architectural award. He promised to give a copy of the pictures to the Library so they can be used in publications, etc. ALA Conference ,lune 23-30, Chicago - ]n light of the fact that this year's ALA conference is so close, trustees were encouraged to attend. The Library will pay registration and expenses. ICPL BOARD OF TRUSTEES Agenda Item 3A December 16, 2004 Page 3 Miscellaneous Readings - The Board thanked Logsden for her ongoing efforts with the Weber local history events. PRES:~DENT'S REPORT: Van Dusseldorp attended the Iowa City Charter Review public meeting. He reported that the group does not plan to make any changes affecting the Library. VanDusseldorp outlined the various meetings he planned to attend: the l~owa City Council Budget Work Session and the University Heights City Council Meeting. In reference to the budget meeting, Craig explained that the City Manager's budget recommendations, usually distributed by the December meeting, were not available. Craig hoped to mail the budget with comments before the _lanuary meeting. VanDusseldorp congratulated the staff for the success of the 2004 Inservice Day and the planning that came out of that morning. He recounted his experiences in an earlier ]~nservice Day, and encouraged all Trustees to make an effort to attend one in the future. ANNOUNCEMENT FROM MEMBERS: Prybil recounted that she had gotten a request from City Council member, Dee Vanderhoef, for copies of librarian job descriptions, a list of staff salaries, and a count of those who have MLS degrees. Craig will send the information. The Councilor mentioned that she thought the Library was "top heavy." Swaim suggested that the issue should not be why the Library has such an educated staff, but that all branches of city government should strive to hire the best, most educated staff available. Dean reported that he had been invited talk at Kirkwood CC's "Coffee Talk", a series of presentations by local businesspersons. "Coffee Talk" is intended to give students a taste of different career paths. COMM:['I-rEE REPORTS: None COMMUN?CATIONS: None D~'SBURSEMENTS: Disbursements were reviewed. When questioned, Craig explained that the amount charged to Lost and Damaged goes to the collection agency. The amount paid is a percentage of the amount recovered, so this payment is a good investment. [Editorial correction: the amount paid is a flat fee per account.] The disbursements were approved: Swaim / Schnack, unanimous. AGENDA i'TEMS FOR FEBRUARY MEETING: Real estate update from Hanick Update on building / review of punch list Report of University Heights meeting Discussion on City Council budget meeting ADJOURNMENT: VanDusseldorp declared the meeting adjourned at 6:30 p.m. Notes taken and transcribed by Beth Daly ICPL BOARD OF TRUSTEES Agenda Item 3A December 16, 2004 Page 4 Board or Commission: ICPL Board of Trustees ATTENDANCE RECORD YEAR 2005 (Meeting Date) TERM 1/ NAME EXP. 27 /0 5 Thomas 7/1/ O/e Dean o9 Kathy 7/1/ x Gloer 05 Bill 7/1/ x Korf 09 Linzee 7/1/ x McCray 09 Linda 7/1/ O Prybil 05 Pat 7/1/ x Schnack 07 Tom Suter 7/11 x 07 Jim 7/1/ x Swaim 05 David 7/1/ x Van 07 Dusseldo rp KEY: X = Present O = Absent ICPL BOARD OF TRUSTEES Agenda Item 3A December 16, 2004 Page 5 O/E = Absent/Excused NM = No meetin~ = Not a Member MINUTES FINAL IOWA CITY TELECOMMUNICATIONS COMMISSION MONDAY, DECEMBER 20, 2004 - 5:30 P.M. CITY CABLE TV OFFICE, 10 S. L1NN ST.-TOWER PLACE PARK1NG FACILITY MEMBERS PRESENT: Jim Pusack, Terry Smith, Saul Mekies, Brett Castillo, Kimberly Thrower MEMBERS ABSENT: STAFF PRESENT: Drew Shaffer, Mike Brau, Bob Hardy, Dale Helling, Andy Matthews OTHERS PRESENT: Kevin Hoyland, Michael McBride, Susan Rogusky, Jon Koebrick, Phil Phillips RECOMMENDATIONS TO CITY COUNCIL None at this time. SUMMARY OF DISCUSSION Koebrick reported that the Video on Demand (VOD) service is being rolled out and has been very successful where it is available. A subscription VOD for the Starz channel is available and one for HBO will be available soon. Digital Video Recorders are now available and the demand for them is nearly outpacing their supply. Michael McBride reported the University of Iowa channel is currently sharing a channel allocation with the school district in Cedar Rapids and some of their programs are unavailable in Cedar Rapids. As a result, the University has started using programming blocks with more replays and setting specific days and times for some programs. Phil Phillips reported that PATV will be closed from 7 p.m. 12/23/04 until 12 p.m. 1/3/05. The following people were elected to the PATV Board of Directors: Jack Fuller, Chair; Brett Gordon, Vice-Chair; Holly Berkowitz, Secretary; and Steve Newell, Treasurer. Hardy reported that the video on demand (VOD) service is up and running on InfoVision channel 5 and offers City Council meetings and the Avatar Project. A new program schedule strategy for channel 4 is planned in which public affairs programming will be on Tuesday and Thursday and community programming will be on Monday, Wednesday, and Friday. Shaffer reported that the Avatar program was cablecast live on December 13. A shorter version will be cablecast every Monday at 7 p.m. These other Monday Avatar programs will not be live. The channel 4 program guidelines are being rewritten to accommodate underwriting and sponsorship of programs. Pusack also said that during the City Council meetings that Councilors often mention the work accomplished at the informal sessions and suggested that the Council be asked if they would permit the informal sessions to be cablecast. The sessions may be well suited to the video on demand service. Helling said that issue comes up periodically and that he will mention the Commission's interest to the mayor. Shaffer said there just a couple of issues remaining regarding the refranchising process. Modification to language regarding the City's ability to use music licensed by ASCAP/BMI is being developed. Clarification of the ability and costs of additional local origination sites is also being worked on. Mediacom has provided the access channel signal test data. The existing franchise and ordinance are being reviewed to update any non-substantive language that is out of date. The length of the franchise term has yet to be determined. The Commission voted unanimously to plan for a public hearing on the new franchise. APPROVAL OF MINUTES Castillo moved and Mekies seconded a motion to approve meeting minutes of October 25, 2004. The motion passed unanimously. ANNOUNCEMENTS OF COMMISSIONERS None. SHORT PUBLIC ANNOUNCEMENTS None. CONSUMER ISSUES Shaffer referred to the complaint reports included in the packet and noted that there were 14 complaints in the last 2 months. This is an average number of complaints per month and is a comparatively low number. Among the complaints were 1 about wanting to receive a receipt after payment, 1 requesting a la carte programming, 1 about "pornographic" programming on the basic tier, 2 that CNBC should not have been moved to the expanded basic tier, 2 that CNBC was moved without notification, 1 about a general dissatisfaction with Mediacom, 1 wanting to be able pay over the Internet, 1 that subscriber's current payment balance is not available on the Intemet, 1 about a program on channel 4, 1 about a billing problem, and 1 that there was no notification that an outage was to occur. All the complaints that could be resolved have been. MEDIACOM REPORT Koebrick reported that the Video on Demand (VOD) service is being rolled out and has been very successful where it is available. A subscription VOD for the Starz channel is available and one for HBO will be available soon. This has been a very popular service. Digital Video Recorders are now available and the demand for them is nearly outpacing their supply. Castillo said that on occasion he has had a connection failure when ordering a VOD program. Koebrick said he will look into the problem. UNIVERSITY OF IOWA REPORT Michael McBride reported the University of Iowa channel is currently sharing a channel allocation with the school district in Cedar Rapids and some of their programs are unavailable in Cedar Rapids. As a result, the University has started using programming blocks with more replays and setting specific days and times for some programs. PATVREPORT Phil Phillips reported that the annual report is expected to be available for the next Commission meeting. PATV will be closed from 7 p.m. 12/23/04 until 12 p.m. 1/3/05. The following people were elected to the PATV Board of Directors: Jack Fuller, Chair; Brett Gordon, Vice-Chair; Holly Berkowitz, Secretary; and Steve Newell, Treasurer. SENIOR CENTER REPORT Rogusky reported that SCTV had two live programs appear on InfoVision Channel Five, which originated from the Senior Center last month. IOWA CITY COMMUNITY SCHOOL DISTRICT REPORT Hoyland reported that the schools have had some complaints that the sound was a problem during the school board meetings and that he is looking into solutions. Koebrick will be contacting Hoyland to check on signal quality coming from channel 21. LEGAL REPORT Matthews said he had nothing new to report. LIBRARY REPORT No representative was present. K1RKWOOD REPORT No representative was present. MEDIA UNIT Hardy reported that productions are down, as expected, during the Holiday season. The Community Television Service has programs planned that are sponsored by the Iowa City Bicycle Project, the Johnson County Council on Aging, the Emma Goldman Clinic, and an AARP State Senator Forum. The video on demand (VOD) service is up and running on InfoVision channel 5 and offers City Council meetings and the Avatar Project. Promotion of the VOD service will begin in January. A new program schedule strategy for channel 4 is planned in which public affairs programming will be on Tuesday and Thursday and community programming will be on Monday, Wednesday, and Friday. CABLE TV ADMINISTRATOR REPORT Shaffer reported that the Avatar program was cablecast live on December 13. A shorter version will be cablecast on Monday at 7 p.m. The channel 4 program guidelines are being rewritten to accommodate underwriting and sponsorship of programs. Pusack said that the quality of the school board meetings on channel 21 could be better, particularly the audio. Pusack said that if better equipment is needed for an improvement and the school district cannot fund improvements that there might be a way for the Commission to fund improvements through the pass-through fee. Pusack also said that during the City Council meetings that Councilors often mention the work accomplished at the informal sessions and suggested that the Council be asked if they would permit them to be cablecast. The sessions may be well suited to the video on demand service on InfoVision Channel 5. Helling said that issue comes up periodically and that he will mention the Commission's interest to the mayor. REFRANCHISING Shaffer said there just a couple of issues remaining conceming refranchising negotiations. Modification to language regarding the City's ability to use music licensed by ASCAP/BMI is being developed. Clarification of the ability and costs of additional local origination sites is also being worked on. Mediacom has provided the access channel signal test data. The existing franchise and ordinance are being reviewed to update any non-substantive language that is out of date. The length of the franchise term has yet to be determined. The Commission voted unanimously to plan for a public hearing on the new franchise. SET DATE FOR PUBLIC HEARING REGARDING EXTENSION OF FRANCHISE BETWEEN MEDIACOM AND THE CITY OF IOWA CITY. Shaffer said the final franchise documents need to be finalized a least one week prior to any public hearing. Smith said the Commission should discuss the final documents prior to a public hearing. It may be possible to hold the public heating at the regular February Commission meeting. If that is done, it should be the only item on the agenda. Shaffer said that in addition to the required posting for the public hearing an ad would likely be placed in the newspaper and a press release issued. Smith suggested that the Commission discuss the franchise and ordinance at their January meeting if they are complete and defer discussion to the February meeting if they are not. If the public hearing is held in February it should be held in the Council Chambers at the time of the regular Commission meeting. If the Council Chambers are not available, then the library and Senior Center are tow other possible venues. ADJOURNMENT Pusack moved and Thrower moved to adjourn. The motion passed unanimously. Adjournment was at 6:18 p.m. Respectfully submitted, Drew Shaffer Cable TV Administrator TELECOMMUNICATIONS COMMISSION 12 MONTH ATTENDANCE RECORD 01/01/03 to CURRENT Meeting Date Kimberly Saul Meikes Brett Castillo TerrySmith Jim Pusack Thrower 6/2/03 x x x x x 7/28/03 x x x x x 8/25/03 x x x x o/c 9/22/03 x x x x o/c 10/27/03 x x x x o/c 11/24/03 x x o/c x x 12/15/03 o/c o/c x x x 1/2/04 x o/c x x x 1/26/04 x x x x x 2/23/04 x o/c x o/c x 3/22/04 x x x x x 4/26/04 x x x x O/C 5/24/04 x x O/C x x 6/28/04 x x x o/c x 7/26/04 o/c x x x x 8/26/04 did not meet did not meet did not meet did not meet did not meet 9/27/04 X X X X X 10/25/04 X X 11/04 Did not meet Did not meet Did not meet Did not meet Did not meet X X X X X 12/20/04 1/24/05 X X X X X (X) = Present (O) = Absent (O/C) = Absent/Called (Excused) MINUTES APPROVED IOWA CITY PUBLIC ART ADVISORY COMMITTEE MONDAY, DECEMBER 2, 2004, 3:30 P.M. LOBBY CONFERENCE ROOM, CITY HALL Members Present: Barbara Camillo, Charles Felling, Rick Fosse, James Hemsley, Mark Seabold Terry Trueblood, Emily Walsh Staff Present: Karin Franklin, Marcia Klingaman Visitors: David McGraw Call to Order Felling called the meeting to order at 3:35 p.m. Public discussion of any item not on the agenda No items were presented for discussion by the committee members. Consideration of the Minutes of November 1, 2004 Meeting Walsh asked for clarification that the Benton Hill Park archway supports were not mass-manufactured this was confirmed. Errors were noted on pp. 1 and 3; Hickory Hill Park was changed to Benton Hill Park on p. 1 and 7th Street Bridge was changed to Summit Street Bridge on p. 3. Felling said the minutes were very thorough. MOTION: Fosse moved to accept the minutes as revised. Seabold seconded, and the motion was passed unanimously. Recommendation to Council. Pofitically Purple , a sculpture by Jerry Cowger of Waterloo was recommended for the Iowa Sculptor's Showcase for display from June 2005 to June 2006 by a vote of 7-0. Review and selection of artist for 2005 Iowa Sculptor's Showcase Klingaman said there are four proposals for consideration for the Showcase and asked if the committee members would like to look over the proposals or view the slides first. The committee members agreed to view the slides first. Gene Anderson: "The Muse." Chris Burd did not submit a specific piece, but sent slides of several of his current works using coiled clay. His proposal involved a bronze coil piece similar to those displayed. Jerry Cowger: "Politically Purple." Dennis Swanson: "The Ruin of Artifice." Walsh asked if "Ruin of Artifice" indicated the angle from which it would be best viewed. Klingaman answered that the artist included a suggestion on where the "lens" could be located near the planter on the Pedestrian Mall. Seabold said the piece is interesting and engaging. Franklin noted it is difficult to see what the lens is showing. Walsh agreed that a picture of the lens with a piece of paper behind it would be helpful. Camillo noted it is a very elaborate, realistic representation of the image of a ruin. Walsh asked if this might be seen as a political statement since the ruin is of Babylon (Baghdad). Franklin replied that one would have to have knowledge of the details surrounding the subject, though someone may know enough details in Iowa City. Felling noted the artist said the piece represented an "important and timely subject." Franklin said though it is provocative, she is not sure what it or the artist is saying. Walsh suggested that it has to do with the destruction and rebuilding of civilizations. Felling added that most pieces are political in some way. Seabold said the Cowger piece is interesting. Franklin said it could be political if it was blue on one side and red on the other, with purple edges. No view of the back of the piece is shown. Walsh said it looked Iowa City Public Art Advisory Committee Minutes December 2, 2004 Page 2 like the pieces could fit together if bent, like a puzzle. Klingaman remarked that Cowger is not a trained artist, though Franklin added he has taken classes. When viewing the Burd slides, Klingaman noted that the piece would be similar to the ones shown. Camillo said she liked the detail in the pieces. Walsh said the surface treatment of the pieces was unique. Franklin suggested it looked like the holes in the pieces opened into empty space. Seabold agreed, saying the pieces looked like they were made of coiled clay. Fosse asked for confirmation that the piece chosen at the meeting is for the yearly rotating sculpture. Felling replied that is correct. Felling asked when the piece would be installed. Franklin replied in June during Arts Festival. After reviewing the proposals, Felling asked for positive and negative comments on each one. Seabold said he likes Anderson's work, and noted he wants to keep things fresh and interesting in relation to what is already on display. He would like a piece with more impact. Walsh noted that Anderson's piece is inviting, something a person would like to touch and examine. Hemsley added that it is very plain, and does not stand out. Camillo said she is very taken with Cowger's piece. It has a real presence and it is attention catching. Klingaman said that piece has humor. Walsh agreed, noting that it is more light-hearted than the current piece. Seabold also agreed, saying that piece switches gears from the current display. Hemsley said he likes the Swanson piece, that it is very creative. Walsh noted that it is an interactive piece, which makes sense in the Pedestrian Mall. Seabold said he thinks it would get lost in the surroundings. He liked it, but it lacks presence and prominence, and the scale seems too small. Walsh suggested putting the piece somewhere the landscape is less busy, which would help with viewing through the lens as well. Franklin suggested not planting flowers around it. Walsh agreed it might not be the right piece for this setting. Felling asked for feedback on the Burd piece. Walsh said it is similar to Anderson's in the sense that it is figurative, but in a very different way. Anderson's is very simple, while Burd's is ornamented. Felling added that it has personality. Walsh said that changing materials from ceramic to bronze might not work as well for the piece. Fosse said he likes the fact that the piece can be appreciated on different levels, both from a distance and up close. Walsh suggested that children would like the piece because of the open spaces and the detailing. Hemsley said that the Burd piece makes sense for the setting. Hemsley asked for confirmation that the expense for this project is paid by the artist. Franklin replied that the expense for this consists of a $500 honorarium, and a place to display the piece. Klingaman added that there is also a plaque with the artist's name, and offering the piece for sale as appropriate. Walsh asked how big "Angel" is. Klingaman said she guesses the piece is approximately eight feet tall. Camillo added that the figure itself is not tall, but with the base it stands higher. Franklin asked if the group would like to rank the pieces in order of preference. The committee members agreed. Three ranked Burd as their first preference, while four ranked Cowger as first. Seabold said that Burd was his second choice, and said he liked the contrast between the current piece and the Cowger. Fosse said Cowger was his second choice, but suggested the setting might be better for the Burd piece. The Cowger piece may be better by the Library, while the Burd piece may be suited to a more earthy setting. CamiIIo said that conversely that the Cowger piece would be very dramatic, and it makes a visual statement. Felling agreed that the piece might look better next to a tall building, given its height. Seabold asked if the location is permanent. Franklin replied yes. Fosse said the pad would be upgraded this spring anyway; now it would not hold such a large piece. Seabold suggested children would like the Burd piece more. Franklin said it would be interactive, because of the holes. Trueblood noted that the holes in the piece might attract bees. Walsh suggested that mesh could be put behind the holes to discourage bees. Iowa City Public Art Advisory Committee Minutes December 2, 2004 Page 3 Trueblood said he likes the Cowger piece, and that it is the most different from what is currently downtown. It would indicate that the same type of thing wouldn't be going into that space all the time. He also noted that we could all use some whimsy. Felling suggested switching "Ties That Bind" with the piece, putting the Cowger piece around the corner next to the larger buildings. Klingaman replied that "Ties That Bind" is not right for the Sculptor's Showcase arrangement since it is a permanent acquisition. Seabold said he is not tied to a particular artist and would switch his vote. Walsh said she would vote for Burd if he had a sample of his work in bronze but was concerned about how it would work in bronze. Felling noted that Burd worked on the Weber statue located in the Pedestrian Mall, which is bronze. Seabold noted that there is a lot of bronze art downtown already. Seabold suggested that "Ruin of Artifice" would be a good piece by the river. Walsh agreed that piece needs the right location. Camillo added that she liked the concept, but did not find the actual piece as interesting as the others. It did not have the feel of a ruin. Felling said he would like to see the actual piece. MOTION: Camillo moved to recommend the piece "Politically Purple" for the Artist Showcase in 2005. Trueblood seconded and the motion was passed unanimously. The committee submitted the recommendation to the City Council that "Politically Purple" by Jerry Cowger be adopted for the Sculptor's Showcase for 2005. Discussion of use of public art funds for FY05 for park proiects Trueblood reported that he met with two staff, including the Parks Superintendent and the Program Supervisor in charge of Cultural Arts to discuss the best locations for public art in City parks. They agreed that almost all parks are good settings for art, depending on the individual piece. The top five parks selected were Upper City Park, Hunter's Run Park, Iowa City Kickers Soccer Park, South Sycamore Greenway, and Willow Creek Park. Trueblood indicated the locations of all the suggested parks for the committee members on the City map on the wall of the conference room. Trueblood noted that Upper City Park was chosen because Lower City Park already has art and other activity with the ball fields, tennis courts, and amusement rides. Upper City Park has the pool and a much more wooded environment. Franklin asked what criteria were used to select the parks. Trueblood replied they are parks that provide good settings for art, have high traffic so many people will see the pieces, and also geographically selected so as not to concentrate all the art into one part of the city. Chauncey Swan and College Green parks are examples of high traffic parks that were not selected because they are near downtown, which already has a high concentration of art. Felling asked what is currently in the Soccer Park. Trueblood replied it is 110+ acres with 17 soccer fields, a restroom building, and a couple shelters. There are plans for gradual development, especially in the north end, which has been set aside for parkland and may have a large shelter installed in the future. Soccer Park has a lot of activity in the spring, summer, and fall, and may be a good place to put a piece like "Ties That Bind," or a similarly interactive piece. South Sycamore Greenway is a trail system alongside South Sycamore Street, about 1.5 miles long. It's a wide greenway and drainage system that may be a good setting for a series of sculptures. The trail goes all the way to the Soccer Park, and there are plans to extend it through and beyond the park. Seabold asked where Creekside Park is located. Trueblood indicated its location on the map. Trueblood added that most parks could handle some sort of art piece, though some locations would have a higher concern about vandalism than others. Felling asked if Creekside has an interest in art. Klingaman replied that she expects that neighborhood to submit a proposal soon. Trueblood indicated Ryerson's Woods, south of the county fairgrounds. Seabold asked if there are paths through that area. Trueblood replied yes, basically all the area consists of is nature trails, though there is a shelter at the bottom of the trails. That would be a nice setting for the surprise aspect of coming upon Iowa City Public Art Advisory Committee Minutes December 2, 2004 Page 4 an unexpected piece. His concern is the number of people who would see it, since it does not get as much traffic as other parks. Trueblood continued by saying that Parks and Rec. ~s receptive to any kind of art, though it would be good to consider ways to incorporate it into the park aspect, such as on the shelters, park benches, or signage. Another idea is to put art all along the river corridor trail, though there is a concern about putting all the pieces where only the trail users would see them. Felling suggested that art along the trails might encourage more trail use. Hemsley agreed, saying it could be a draw. Trueblood asked if there were any questions about parks that were not listed. Franklin asked which parks were identified for new or replacement shelters in the Capital Improvements Program. Trueblood replied he doesn't know exactly, though it is likely most are replacement shelters planned for City Park. Felling suggested that unique sign projects like the one for Benton Hill Park could be done for all the parks. Trueblood replied that all the parks currently have signage, but his department has considered doing unique signs for each park. Trueblood also noted that the Peninsula Park was not included in the list because there are projects already underway for it, such as the rotating sculpture. Hemsley asked what kind of art should be considered for the park shelters. Trueblood replied the shelters are mostly open-air with a roof. He suggested incorporating artwork into the columns, such as metal, stone, or carved wood. Other possibilities include doing a floor project such as a mosaic, or a facade for the shelter with artwork on it. Fosse noted that stained concrete is gaining in popularity, and is durable. Trueblood said there was some concern about defacing any artwork on the shelters. If the beams are wooden carvings, other people could carve into it as well. Felling asked if the committee would like to keep this item as an ongoing agenda item. Franklin said the Committee needs to reach a point of focus on a specific project at some point soon. Felling suggested the committee look at the locations and generate some ideas. Trueblood added that a field trip might be in order as the process gets closer to a decision. Hemsley asked what the committee should be bringing to the next meeting, whether it should be an idea, a suggested artist, or something else. What is the next step? Trueblood replied that the project should be fit into the committee's agenda for continued discussion. Franklin added that after taking current projects into consideration, the committee still has $50K to spend, which was the reason for this discussion. Other projects, such as the Benton Hill Park and Peninsula Park projects are underway and don't need any further input from the committee at this time. Camillo asked for an update on the alley project. Franklin replied that the committee had decided to let the cleanup go forward before pursuing the project. Fosse added that the committee had also decided to move away from downtown and concentrate on other areas of the City. Felling asked the committee if they would like to go forward with the parks project. The committee members expressed general agreement. Felling asked if a motion is needed. Franklin replied a motion is not required until a specific project is being recommended. Franklin suggested the committee members go to the parks to get a sense of the setting, what is there now, and think about ways to incorporate art. Trueblood suggested a group field trip. Franklin agreed that a group trip may be more productive, and suggested scheduling that for the January meeting. Fosse said he is interested in the art having a practical purpose, such as with the shelter or drinking fountains. Hemsley noted that the committee shouldn't limit its options to practical aspects. Trueblood said that an interactive piece similar to playground equipment is also an option. Franklin confirmed that the committee members would be visiting the parks as a group at the January meeting. Felling added that if the weather is poor, the meeting will be held at City Hall. The committee should meet at City Hall and travel from there, and in the meantime think about ideas. Hemsley asked what the timeline is for the project. Franklin explained the process, saying that the committee would make a recommendation to pursue this as a project and put out a call for proposals. The Iowa City Public Art Advisory Committee Minutes December 2, 2004 Page 5 Council approves the concept of having something in a particular park, as well as the ideas framed in the request for proposals. The committee should have a clear idea of how the funds will be spent by July 1, and she would like to have the RFP out in March, if possible. Trueblood noted that there will be a second art piece in the Benton Hill Park, which the Park Superintendent ordered to be made. It possibly could be put on the Public Art inventory. Seabold asked when it would be installed. Trueblood replied installation will be in the spring, but will not interfere with the archway. Discussion of public input ideas Seabold expressed continued interest in organizing an event to be held during Arts Festival in the summer. He would like to do something inexpensive and temporary in the alleys to raise awareness of public art. Felling asked if Seabold should contact and make arrangements with City personnel for this project. Franklin replied yes, as the project evolves, in order to resolve questions of the utilization of public space, access of emergency services, etc. Klingaman distributed copies of the new Public Art brochure for Iowa City. Felling noted it is strikingly similar to the one from Ames. Felling passed materials to the committee that were gathered while at the Imagine Iowa event in Des Moines in November, including an agenda, the Imagine Iowa goals and vision statement, Waterloo and Ames public art brochures and public relations pieces, and stories from the Des Moines Register. Felling invited the committee members to take the materials with them if they want to study them. Committee time/Public discussion Felling extended thanks to Camillo for her tenure on the committee, and noted that Walsh has applied to continue on for another term. He asked if Camillo will still be available for consultation, and she replied she would be. Franklin noted that Camillo can now submit pieces for consideration. Trueblood asked when the new committee member will be known. Franklin replied next week. Seabold asked how the appointee is decided, and Franklin replied it is a City Council decision. Adiournment There being no further business to come before the Committee, Hemsley moved to adjourn and Seabold seconded. The meeting adjourned at 4:55 p.m. s:lpcdlminuteslPublicAdJ2OO41artl 2-02-04,doc Public Art Advisory Committee Attendance Record 2004 Te/-l~ Name Expires 01/08 02/05 03/04 04/01 05/06 05/20 06/03 07/01 07/29 08/05 09/02 10/07 11/01 12/02 Barbara Camillo 01/01/05 O X X X X X O/E X X NM X O/E X X Charles Felling 01/01/06 X X X X X X O/E X X NM X X X X Rick Fosse X X O X O/E X X X X NM X O/E X X James Hemsley 01/01/06 O O X X O/E O/E O/E O/E X NM X X X X Mark Seabold 01/01/07 X X O X X X X X X NM X X X X Terry Trueblood X X X X X O/E X O/E X NM X X X X Emily Carter Walsh 01/01/05 O X X X X X X X X NM X X O/E X Key: X = Present O = Absent O/E = Absent/Excused NM = No Meeting ..... Not a Member FINA L/A PPR 0 VED POLICE CITIZENS REVIEW BOARD MINUTES - December 14, 2004 CALL TO ORDER: Chair Loren Horton called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Candy Barnhill, Beth Engel, Loren Horton, Greg Roth and Roger Williams MEMBERS ABSENT: None STAFF PRESENT: Legal Counsel Catherine Pugh (7:05) and Staff Kellie Tuttle OTHERS PRESENT: Captain Tom Widmer from the ICPD. CONSENT CALENDAR Motion by Engel, seconded by Williams, to adopt the consent calendar. · Minutes of the meeting on 10/19/04 · ICPD General Order #91-07 (Investigative Case Screening Process) · ICPD General Order #95-04 (Administration of Department Training) · ICPD General Order #99-01 (Police Vehicle Pursuits) · ICPD General Order #99-10 (Domestic Violence) · ICPD General Order #99-11 (Arrests) · ICPD General Order#99-12 (Field Interviews and "Pat-Down" Searches) · ICPD General Order #00-08 (Weapons) · ICPD General Order #01-06 (Juvenile Procedures) · ICPD Standard Operating Guideline #01-21 (Unusual Occurrences) · ICPD Standard Operating Guideline #01-22 (Special Assignments/Training) · ICPD Standard Operating Guideline #03-03 (Traffic Control, Vehicle Crahses) · ICPD Use of Force Report- October 2004 Motion carried, 4~0, Barnhill abstaining. NEW BUSINESS Iowa City Charter Opinions - Public meeting was on December 1st, no one from the Board attended the meeting and did not have any input they wanted to submit to the Charter Review Commission. Comments for the Commission on Accreditation for Law Enforcement Agencies - Public meeting was on December 6th. Barnhill attended the meeting representing the CPA (Citizens Police Academy) and the CPAAA (Citizens Police Academy Alumni Association). She said that the organizations spoke very favorably of the CPA and the CPAAA and the support they receive from the Police Department and the Johnson County Law Enforcement Agencies. Standard Operatinq Procedures and Guidelines - Members of the City Council called Horton and pointed out that the SOP's refer to Iowa City Sworn Police Officers and they wanted a definition of it. Widmer stated that a sworn police officer is one who takes the oath of office and is sworn in by the City Clerk. Community Service officers do not take the oath. The Council members had concern that other employees in the department have contact with the public, and what happens if someone has a complaint against an employee who is not a sworn officer. Could they bring the complaint to the Board? Pugh stated that they could certainly make a complaint to the Police Department, but not to the Board. It is not within the Board's jurisdiction, which is established in the City Code. Williams inquired about the folks who direct traffic during University sporting events and what jurisdiction they fall under. Widmer stated that the police department does very little traffic direction. The University contracts most of that out. Per Mar and Two Star are the two main companies. On occasion they do have Community Service officers do traffic control, but no sworn police officers. PCRB - Page 2 FINAL/APPROVED December 14, 2004 OLD BUSINESS None. CONSIDER A MOTION GRANTING THE POLICE CHIEF AN ADDITIONAL EXTENSION FOR THE REPORT ON PCRB COMPLAINT #04-02 UNTIL JANUARY 7, 2005. Motion by Barnhill, seconded by Roth, to defer Item No 5 to discuss in executive session. Motion carried, 5~0. PUBLIC DISCUSSION Widmer reported the Accreditation Review went very well. Two of the inspectors are taking ideas, community surveys and training newsletters, that the police department currently uses back to their own departments. The Accreditation Board assured the Police Department that there should be no reason why they wouldn't be re-certified. The re-accreditation process occurs every three years. BOARD INFORMATION None. STAFF INFORMATION Pugh noted to the Board that she has had a change in employment status. She will no longer be associated with her former firm Stein, Moreland, Moore, & Egerton. She will be working out of her home and the change does not affect her service to the Board. EXECUTIVE SESSION Motion by Barnhill, seconded by Williams, to adjourn into Executive Session based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 5/0. Open session adjourned at 7:20 p.m. REGULAR SESSION Returned to open session at 7:24 p.m. During executive session legal counsel directed the Board that the item was an open session item and that they needed to adjourn executive session and return to open session. The Board came out of executive session and the Chair paraphrased what had been discussed. Horton stated that the item for discussion is the Chief of Police's request for a second extension of deadline for a report on PCRB Complaint #04-02. There were concerns expressed by members of the Board about the reasons for the extension PCRB - Page 3 FINAL/APPROVED December 14, 2004 request. Barnhill was concerned that the report had been deferred twice and each time the Chief had requested the extension after the due date. It's been more than six months since the complaint was filed. According to policy and procedures, an extension may be granted for good cause shown. From the Chief's most recent request, Bamhill doesn't feel as though any cause was shown at all. Barnhill would like more information and would also like to address the policy and procedure as to when the Chief requests an extension, and who approves it if there is no PCRB meeting. Horton also shares this concern, had contacted Captain Widmer, and was informed that the reason for the request was that the Chief wanted more time for the investigators to interview all of the witnesses and officers again. The interview process had been completed when Horton called, but the report had not been through the City Attorney's office to be reviewed. Horton was also concerned whether or not the police department is in contact with the complainant and has informed the complainant of the extension requests or whether the Board should be doing that. The Complainant should be contacted by one or the other about the delay. Motion by Williams, seconded by Engel to grant 2® extension to Police Chief until January 7, 2005 for PCRB Complaint #04-02. The Board agreed to have Horton meet with the Chief and express the concerns of the Board. Motion carried, 3/2, Bamhill and Roth voting no. Motion by Barnhill, seconded by Roth to place an item on the next agenda to discuss policy/procedure for extension requests. Motion carried, 5/0. MEETING SCHEDULE · January 1~1, 2005, 7:00 p.m., Lobby Conference Room · February 8, 2005, 7:00 p.m., Lobby Conference Room · March 8, 2005, 7:00 p.m., Lobby Conference Room · April '12, 2005, 7:00 p.m., Lobby Conference Room Engel will not be able to attend the January ~1 ~1th meeting. ADJOURNMENT Motion by Barnhill, seconded by Williams, to adjourn. Motion carried, 5/0. Meeting adjourned at 7:53 p.m. POLICE CITIZENS REVIEW BOARD ATTENDANCE RECORD YEAR 2004 (Meetin Date) TERM 1/13 2/10 3/9 4/13 5/11 6/8 7)~13 8/10 9/14 10/19 11/9 12/14 NAME EXP. Loren 9/1/08 X O/E O/E NM X NM X X X X NM X Horton lohn 9/1/04 X X X NM X NM X OE ............ Stratton Greg Roth 9/1/05 X X X NM X NM X X X X NM X Roger 9/1/05 X X X NM X NM O/E X X X NM X Williams Candy 9/1/07 X X X NM X NM X X X X NM X Barnhill Elizabeth 9/1/08 ........................ X X NM X Engel I KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting .... Not a Member