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HomeMy WebLinkAbout1995-11-21 Bd Comm minutes~IN~TES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING 2ND FLOOR ADMINISTRATIVE CONFERENCE ROOM THURSDAY, OCTOBER 26, 1995 - 5:00 PM Members Present: Stephen Greenleaf, Philip Hubbard, Mark Martin, Anne Spencer, Jim Swaim, Chuck Traw Members Absent: Margaret Cox, Mary McMurray, Jesse Singerman Staff Present: Barb Black, Maeve Clark, Susan Craig, Larry Eckholt, Debb Green, Martha Lubaroff, Laura Morton, Liz Nichols Others Present: Jeff Scherer, Meyer, Scherer & Rockcastle, Ltd. Architectural firm, David Smith, Building consultant, via phone CALL TO ORDER: President Traw called the meeting to order at 5:10 pm APPROVAL OF MINUTES: The minutes oi the regular meeting of September 28, 1995 were approved. Swaim/Greenleaf The minutes of the special meeting of October 12, 1995 were approved. Spencer, Greenleaf NEW BUSINESS Architect Scherer gave a presentation to allow new board members to meet him and acquaint everyone with some of his projects. He spoke of his background, interest and involvement in libraries and the role of libraries as a community resource. He addressed the expansion of technology and how it will affect the future of libraries. He showed the Board slides depicting the history of technology, and slides of libraries t~at had been built or remodeled by his firm accommodating both the comfort and familiarity of books as well as the expanding services brought by technology. After his introductory remarks, a conference call was placed to David Smith, our building consultant who wrote the recommendation that the main library be expanded on the current site rather than build a branch. The purpose of the call was to give Smith an opportunity to speak to the board about his recommendation and to allow Board members to question him in light of some challenges by individuals in the community to the decision about expansion on the current site. He reviewed his method which began with a demographic study of the growth patterns of Iowa City. The City's plan for growth in the foreseeable future is to remain quite compact geographically. The ICPL BOARD OF TRUSTEES OCTOBER 26, 1995 PAGE 2 population that the library serves would be contained within easy access. Smith explained that looking at a branch library as an alternative means you're looking at services and facilities that will become centers of their own. He felt there were not many areas in Iowa City that would respond well to that sort of development. His conclusion is that in the foreseeable future there will be no substantial growth beyond a reasonable distance from the library which would warrant development of branches. Most of the population the library serves is withinin a two mile range; less than 12-15 minutes of driving time from the library. There is a reasonable amount of available parking in downtown area and many library users are pedestrians. Branch libraries offer basic popular and childrens collection; however the main library remains the source of reference material and services and the traffic will not diminish if a branch is added. Although it is an attraction to consider building a branch, the annual cost of operation could be $600,000 and still not encourage any major decrease in the use of the main building; and does not address what was set out to be accomplished in the building program. He suggested that if there is such a strong demand for a branch, perhaps a trial period of some type of a small leased library building could be considered. He explained that if we were going to address the issue of branch libraries we would need to decide what we were going to remove in terms of staff and resources from the main library and where in the community would an investment pay off and justify itself. The impact on the present building and the impact on the budget would need to be justified to support a branch. Smith concluded his remarks and opened up the discussion for questions: Traw asked whether Smith's suggestion to try a rental property for a branch was a possible reaction to the political climate and not his professional recommendation. Smith agreed that it was. Greenleaf explained that his response in discussions of branch vs expansion of this facility is that he believDs that this would be the last expansion in this building and a b~anch would be the next step. Smith agreed. Traw thanked Smith for his input. Traw asked for comments. Scherer commented that the need for a central library is getting greater not less. He predicts a radical change i~ the way the internet is used; it will begin to cost more money and more people will need to get such services from the library. Libraries will be in more demand to provide access. ICPL BO;LRD OF TRUSTEES OCTOBER 26, 1995 PAGE 3 Trustee Martin believes that there is a large amount of misunderstanding regarding the expansion of technology and the access that is available. Libraries will be even more needed to help people with the technology and choose among the multitude of information sources. They will have the burden of supporting both traditional media which is not diminishing and electronic access as well. Scherer then asked the Board what they would expect of him in terms of utilizing the building west of the library. Greenleaf asked about utilization of the building during the time of transition. Scherer will prepare a rendering of what the project might look like under the lateral, rather than vertical expansion. He asked for guidance regarding the commercial space; what might be in it, access from commercial space to library. Scherer will meet with Karin Franklin of the Planning Department to seek answers to these questions. He will visit with staff also; gather more information and take a fresh look at options for the building. STAFF REPORTS Status of Budget. Craig reported that the budget was submitted as approved at the last meeting. She has a copy available for Board members to read. ILA. Several staff members attended the Iowa Library Association's fall conference last week in Des Moines. Development Office. Eckholt's report was included in the packet. The Foundation Board heard a presentation from the consultant hired to do a feasibility study for a capitol campaign. A videotape of the presentation is available for viewing. Inservice Day. Invitations were included in the Board packet. Nichols invited board members to attend. Plan for Electronic Library and Information Services Pr0qram. A booklet from the State library detailing a plan for an electronic library and information services program for the state of Iowa was distributed. Patron Placed Holds. In the interest of time, Nichols referred board members to the article in the WINDOW. Cable Franchise. Black reported on the hearing that took place before City Council. The City asked for greater performance accountability and additional channels from the franchise holder. A passthrough fee from each subscriber was negotiated to support access functions. ICPL BOARD OF TRUSTEES OCTOBER 26, 1995 PAGE 4 Note meeting change for next month. Due to the Thanksgivir~holiday, November's meeting will be held on the 16th of November.- Craig asked the Board to think about a meeting date for December. Either the 21st or 28th? All other reports and items for board approval were postponed until next month since there was no quorum, and the meeting was ended at 7:10 pm Minutes taken and prepared by Martha Lubaroff. MINUTES IOWA CITY AIRPORT COMMISSION THURSDAY OCTOBER 12, 1995 - 5:45 P.M. IOWA CITY TBANSIT FACILITY MEMBERS PRESENT~ Bob Hicks, Howard Horan, Rick Mascari, Dick Blum Anne Burnside, Ron O'Neil CALL TO ORDERs Chairperson Horan called the meeting to order at 5:50 p.m. quorum of the Commission was present° A APPROVAL OF MINUTES: The minutes of the September 14, 1995, meeting were approved as submitted. AUTHORIZATION OF EXPENDITURES: Mascari made a motion to approve the bills. motion and it was approved 3 - 0. Hicks seconded the P__UBLIC DISCUSSION - ITEMS NOT ON AGENDA: A question was raised concerning painting on the taxi ways. 0'Nell said the IDOT has completed the runway and taxi way marking and some of the old markings will not be repainted. PUBLIC HEARIN~ - UNITED HANG~R OFFICE SPACEs Horan opened the public hearing at 6:03 p.m. Horan said a dollar amount and term of contract has been agreed to. 0'Nell said the building will be leased for $ 7.00 per square foot for the first three year term. There is an optional second three year term. The rent would be renegotiated before the beginning of the second term. The building does not meet ADA requirements. The Commission said they agreed to keep the rent at a lower rate if the lessee would agree to pay for the ADA improvements. Burnside said the improvements should be made as soon as possible. The Commission directed O'Neil to negotiate with the potential tenant on sharing the costs of meeting ADA requirements in exchange for keeping the rent low. The hearing was closed at 6:23 p.mo ITEMS FOR DISCUSSION/ACTIONs ao Master Plan Study - Karen Countryman presented information on the Master Plan Study schedule. She explained when the next meetings were scheduled and what agenda items would be discussed at each meeting. She encouraged the Commission members to contact her if they would like to contribute an article to the next news letter or if they have ideas for an article. Countryman said a presentation for the ICAD Board of Directors is scheduled for October 13. Horan, Countryman and Searle will present information. ~. Army Reserve Lease - O'Neil said a copy of the lease is included in the Commission packet. All the terms discussed by the Commission at the last meeting were included. Blum made a motion for a resolution for a three year lease with the United States Army Reserve for land for long term storage of vehicles. Mascari seconded the motion and at roll call vote, the motion passed 4 - 0, with Foster being absent. Co United Hangar Building Office Space lease - Blum raised concern about if, or when, the parking lot should be paved. O'Neil reminded the Commission that the Master Plan will call for removal of this building. Blum agreed but said this would probably not occur for several years. O'Neil suggested this project could be discussed with the City's asphalt overlay program or be included as a capital improvement in the FY 97 budget. Blum made a motion for a resolution for a three year lease with the Johnson County Board of Supervisors for property at 1701 South Riverside Drive. Hicks seconded the motion and at roll call vote, the motion passed 4 - 0, with Foster being absent. do Budget - F¥ 97 - Mascari questioned why the Commission budgets nearly $ 12,000 per year for vehicle replacement. O'Neil said that it is a fund that all City departments with vehicles contribute to. When a piece of equipment needs to be replaced, the replacement vehicle is purchased out of the fund. Mascari wanted to know what happens to the money paid in by the Commission if the vehicle comes in less than the amount contributed to purchase the replacement vehicle. He said if the Commission is to work toward the agreed on goal of making the Airport self sufficient, they must control costs like this. O'Neil will check on the vehicle accounting system. O'Neil provided the Commission with a list of items to consider for the budget. Some were annually occurring costs that have not been specifically budgeted for in the past. Others were capital improvement projects. Each item was discussed and the Commission directed O'Neil on which items to include in the budget. The commission discussed how income could be increased. When the Master Plan is completed next Spring, the Commission will actively market the commercial and industrial parcels at the Airport. This may include commissioning a real estate agent to market the property. CHAIRPERSON'S REPORT: Horan expressed regret about the airplane accident and said he would like to see a copy of the NTSB report when it is completed. He said this emphasizes the need for an aviation emergency plan. Blum had suggested the Commission should develop a plan at a Commission meeting two months ago. Horan said he, Mascari, and Foster went to the Central Region AIP Conference and met with several of the FAA officials that deal with the Iowa City Airport. COM~ISSION MEMBERS' REPORTS: Blum said he had a couple of phone calls as a result of the plane crash. One caller was very surprised that the Commission has no control of aircraft flying over the City. Blum told the callers that once the planes are in the air, they are in the jurisdiction of the FAA. He said most people don't understand some of the very basic FAA rules as they relate to the Airport. Mascari said he was contacted by South East Junior High and they have some students that would like to do community service at the Airport. The Commission agreed that if there was something for them to do, it would be a good project. O'Neil said there are always projects, but direct supervision would be required. Mascari will follow up with South East. ADMINISTRATIVE REPORT: Burnside reported that the Westside Company trial has been postponed and has not been rescheduled at this point. The trial was slated to begin on October 23. O'Neil reminded the Commission of the public meeting on October 19 and the meeting with the City Council and the Board of Supervisors on October 24. O'Neil informed Blum that his term as chairperson on the Airport Zoning Commission ends in December. Blum asked if the City would advertise for the position. O'Neil said he will check with the City Manager's office. O'Neil said the Commission should begin working on a set of minimum standards for commercial operations at the Airport. Horan will appoint a subcommittee at the November meeting. S~T NEXT MEETING: The next regular 5:45 p.m. meeting was scheduled for November 9, 1995, at ADJOURNM~h~i' ~ Blummoved to adjourn the meeting. the meeting adjourned at 8:18 p.m. Howard Horan, Chairperson Mascari seconded the motion and MINUTES IOWA CITY PLANNING AND ZONING COMMISSION NOVEMBER 2, 1995- 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Ann Bovbjerg, Dick Gibso~r, Jane Jakobsen, Tom Scott, Lea Supple MEMBERS ABSENT: George Starr STAFF PRESENT: Sarah Holecek, Scott Kugler, Bob Miklo, James Erwin RECOMMENDATIONS TO COUNCIL: Recommended denial, by a vote of 5-O, of REZ95-0010, an application to rezone approximately 5.2 acres located east of Old Dubuque Road and north of Dodge Street from RS-5, Low Density Single-Family Residential, to OPDH-8, Planned Development Housing Overlay, conditioned upon approval of a landscaping plan which is designed to minimize perceived change in scale between the proposed developments on each side of Saratoga Place; approval by the City Forester of a tree protection plan submitted by the applicant for the existing cedar trees prior to final OPDH plan approval; the requirement that Saratoga Place be built prior to the issuance of a building permit for the buildings in the OPDH plan; and the Ruppert tract located south of the multi-family buildings also being rezoned OPDH-8. Recommended approval, by a vote of 5-0, of SUB95-0030, a request for preliminary plat approval of W.B. Development, a 40.30 acre, 8-lot commercial subdivision on property located south of the Highway 1/Highway 218 interchange, subject to approval of an erosion control plan prior to Council deliberation. Recommended approval, by a vote of 5-0, of amendments to the Zoning Chapter changing the separation requirements for aboveground storage tanks, as revised on November 2, 1995. Recommended approval, by a vote of 4-1, with Scott voting no, of amendments to the Zoning Chapter clarifying the definition of time and temperature signs, including that the time and temperature display constituted 40% of the sign face, as proposed by staff. CALL TO ORDER: Chairman Scott called the meeting to order at 7:40 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. REZONING ITEM: REZ95-0010. Public discussion of an application submitted by Bob P. Burns and the Greater Iowa City Housing Fellowship to rezone approximately 5.2 acres located east 3 -33 Planning & Zoning Commission November 2, 1995 Page 2 of Old Dubuque Road and north of Dodge Street from RS-5, Low Density Single- Family Residential, to OPDH-8, Planned Development Housing Overlay. Miklo stated that no further information had come to light on this application. He restated the staff recommendation of OPDH-8 zoning provided the Ruppert tract was also zoned OPDH-8, cedar trees on the property were protected, and that Saratoga Place be constructed immediately. Public discussion. Bob P. Burns, 319 E. Washington, introduced himself as the architect of and partner in Saratoga Springs. He defended the development's worth by arguing that its density, land use, and design were comparable to other OPDH-8 zones located adjacent to RS- 5, Low Density Single-Family Residential zones. He first stated that the development's density had dropped from 62 to 21 units. He then put up an overhead showing several developments containing RS-5 zones next to OPDH zones, notably west of Scott Boulevard, off Washington Street, on Shamrock Court, south of Muscatine Avenue, and off Mormon Trek Boulevard. He noted that the Mormon Trek development bore a close resemblance to the proposal for Saratoga Springs. He showed a picture of the townhouse designs and affirmed his belief that the design was of a scale that is compatible with single-family homes. Jim Kessler, 1512 Dubuque Street, said the new proposal eliminated many concerns of neighborhood residents. However, he said the development did not address the need for a sidewalk on Old Dubuque Road or the need for a park, which would enrich the development and help integrate it into the neighborhood. He then asked that the Ruppert tract be zoned CN-1, and that a survey define the boundary of the properties being rezoned. He stated that any review should also consider the nine-unit single- family residential proposal. Richard Rhodes II, 2014 Rochester Avenue, stated that a sidewalk along Highway 1 was necessary for safety reasons, and that without immediate action, it could be decades before a sidewalk was constructed. He then complained that no adjacent plats were named, that boundaries were inconsistent w~th earlier proposals, and that a contour was incorrectly drawn. He stated that the proposal as submitted did not allow a true assessment of impacts on surrounding properhes. Jim Balmer, 11 Oak Park Avenue, introduced himself as Chairman of the Iowa Finance Authority and Vice-President of the Iowa Housing Corporation. He stated that Burns was respected by his fellow architects and by the IFA. He noted a decline in the number and quality of housing stock in Iowa, and said he would appreciate favorable action on this application. Charles Ruppert, 1406 North Dubuoue Road, stated that he also did not see how a s~dewalk could be built on Highway 1 at this time. He stated he would not want the property where his residence ~slocated to be zoned OPDH-8. Planning & Zoning Commission November 2, 1995 Page 3 Public discussion closed. MOTION: Supple moved to approve REZ95-0010, a request to fezone approximately 5.2 acres located east of Old Dubuque Road and north of Dodge Street from RS-5, Low-Density Single-Family Residential, to OPDH-8, Planned Development Housing Overlay, conditioned upon approval of a landscaping plan which is designed to minimize perceived change in scale between the proposed developments on each side of Saratoga Place; approval by the City Forester of a tree protection plan submitted by the applicant for the existing cedar trees prior to final OPDH plan approval; the requirement that Saratoga Place be built prior to the issuance of a building permit for the buildings in the OPDH plan; and the Ruppert tract located south of the multi-family buildings also being rezoned OPDH-8. Bovbjerg seconded. Jakobsen stated that she thought the discussion should be over the entire area to avoid spot zoning, She declared that due to her belief that the City should not subsidize low density single-family housing, she would vote against the proposal, Supple stated that she thought the area was inappropriate for apartment buildings, and that the Ruppert tract should not become an island. Bovbjerg expressed concerns over Mr. Ruppert's objection to OPDH-8 zoning. She then stated that she could not ignore subsidized housing as an important issue in this development. Scott noted that some of the OPDH-8 zones next to RS-5 zones that the applicant showed on the overhead were the result of a citywide rezoning in 1983, and were not therefore due to specific rezoning actions by the City, and some of the areas referred to had topographical changes and natural buffers between the RS-5 areas and OPDH-8 zones and were not comparable to this application. He then commented that the earlier 32-unit proposal would likely have gained majority approval by the Commission, but the current proposal was unacceptable due to its impact on the ravine and wooded area. He stated that ideally, either the entire tract should be OPDH-8, or the area designated as RS-5 by this plan would be rezoned RS-8 for duplexes to allow a transition between the OPDH-8 multi-family buildings and the RS-5 area to the north. He said the southern Ruppert tract might be appropriate for CN-1 zoning. He stated that the intersection would ultimately need to be signalized and reconstructed. He said that the objections from Charles Ruppert and Mary Hitchcock raised in the October 15, 1995, letter and repeated tonight regarding objections about rezoning their property to OPDH-8, caused him great concern. He said he would vote no because of all of the issues. The motion was defeated by a vote of 0-5. MOTION: Gibson moved to deny the application. Jakobsen seconded. The motion carried 5-0. Scott called a three-minute recess. Planning & Zoning Commission November 2. 1995 Page 4 DEVELOPMENT ITEM: SUB95-0030. Public discussion of a request submitted by Howard P. Winebrenner, on behalf of Kirkwood Community College, for preliminary plat approval of W.B. Development, a 40,30 acre, 8-lot commercial subdivision on property located south of the Highway 1/Highway 218 interchange. Kugler stated that earlier concerns over the use of a wet-bottom reservoir were due to errors on the plat submitted by the applicant's engineer. The plat has been corrected and the placement of the sewer easement was therefore approved by the Public Works Department. He stated that the staff therefore recommended approval. Bovbjerg asked for clarification of the Department of Public Works' concerns over the site. Kugler stated that it originally seemed that the sewer easement would pass through a pond, but the corrected plat shows that the line will actually be located north of the pond. Jakobsen asked whether the site was in conformance with the Sensitive Areas Ordinance. Kugler stated that the Sensitive Areas Ordinance was not yet adopted, but there were concerns over erosion and tree loss, leading the staff to recommend a dry- bottom reservoir. Public discussion. Larrv Schnittier, 1917 South Gilbert Street, announced himself as a representative of Mr. Winebrenner and said he could field any questions about the development. Scott asked if the reservoir would be draining 147 acres. Schnittjer said the reservoir would drain less than 20 acres. He said the misunderstanding was due to an error on the plat. The map should have ~ead "147 acre-inches." Kugler said the error on the plat would need to be corrected prior to Council consideration. Richard Rhodes asserted that the development would destroy all draining ravines oh the north side of the pond, which would kill all trees on the south-facing slope· He then stated that ponds were the least diverse type of wetlands. He said he was concerned that the Commission was discussing the issue as if all wetlands were equally desirable from an ecological point of view. He urged the staff to negotiate with the developer for a dry-bottom reservoir. Kugler noted that there were actually few trees on the south-facing slope. Scott reassured Rhodes that based on the education that the Commission received during the review of Sycamore Farms, it was not his intention to claim that ponds were the only type of valuable wetlands. Public discussion closed. Planning & Zoning Commission November 2, 1995 Page 5 MOTION: Gibson moved to approve the SUB95-0030, a request for preliminary plat approval of W. B. Development, a 40.30 acre, 8-1or commercial subdivision on property located south of the Highway I/Highway 218 interchange, subject to approval of an erosion control plan prior to Council deliberation. Bovbjerg seconded. Bovbjerg said that preservation of the site's natural features was desirable, and that she was pleased that the developer in this case had attempted to do that. The motion carried 5-0. TEXT AMENDMENT ITEMS: Public discussion of amendments to City Code Chapter 6, entitled "Zoning", Article S, entitled "Performance Standards," Section 10, entitled "Storage," to change the separation requirements for aboveground storage tanks. Miklo reviewed the recommendations of the staff regarding the issue, and noted that a memorandum containing revisions of the amendment stipulating minimum setbacks and screening standards that should apply to stationary tanks over 660 gallons had been distributed. Public discussion. There was none. Public discussion closed. Scott asked whether distance had been considered and not merely screening. Miklo affirmed that this was the case. Scott then asked why 660 gallons was the minimum. Miklo replied that this was the requirement in the Uniform Fire Code, and that staff had included a reference to the Uniform Fire Code, instead of adding a complicated table. Bovbjerg expressed concerns over the phrasing of the amendment. According to her interpretation, stationary could mean 660 gallons. Jakobsen stated that screening was required at 660 gallons, in response to Bovbjerg's query if screening was required before 660 gallons. Gibson suggested that striking the word "stationary" would remove the confusion. Bovbjerg asked if flammabihty had been considered in screening. Scott affirmed this. He asked that "stationary" be removed from the amendment. He stated that otherwise, someone would eventually use the ambiguity as a loophole to escape enforcement. MOTION: Jakobsen moved to approve amendments to the Zoning Chapter changing the separation requirements for aboveground storage tanks, as revised on November 2, 1995. Gibson seconded. The motion was carried by a vote of 5-0. Planning & Zoning Commission November 2, 1995 Page 6 Public discussion of amendments to City Code Chapter 6, entitled "Zoning," Article O, entitled "Sign Regulation," Section 2, to clarify the definition of t~me/temperature signs. Miklo noted that the proposed amendment was the same as the version presented at the Monday informal meeting. Public discussion. There was none. Public discussion closed. MOTION: Bovbjerg moved to approve the amendments to the Zoning Chapter clarifying the definition of time and temperature signs, including that the time and temperature display constituted 40% of the sign face, as proposed by staff. Gibson seconded, Bovbjerg asked for confirmation that both time and temperature would be required. H. olecek affirmed that this was the case. Scott noted for the record that the sign over Uncommon Grounds was the cause of the amendment, and that he hoped the City would eventually allow well-designed projecting signs in the CB-10 zone. He stated that he had hoped wider action on projecting signs would have been taken. Miklo noted that the amendment would not affect the sign over Uncommon Grounds, but that the pending list included rewew of projecting signs. Scott said that he would vote in the negative to express his discomfort over a lack of action on the issue. The motion was carried by a vote of 4-1, with Scott votin(~ in the ne(~ative. Public discussion of a request submitted by. Don Gringer to amend City Code Chapter 6, entitled "Zoning," Article H, entitled "Industrial Zones," to allow retail sales in industrial zones. Public discussion. There was none. Public discussion closed. Scott announced the decision of the Chair, Vice Chair and staff to place this issue on the Fiscal Year 1996 Pending List. He noted that//1 under Zoning Chapter Issues was the request by Tim Wolfe to allow some recycling activities in I-1 zones, and that this issue would be//3 on the list. He then noted all items but//8 on the list had received some attention. Gibson noted that the request seemed perfectly reasonable, and expressed his surprise that such activities were banned in those zones. Planning & Zoning Commission November 2, 1995 Page 7 CONSIDERATION OF THE OCTOBER 19, 1995 PLANNING AND ZONING COMMISSION MINUT ,ES: MOTION: Jakobsen moved to approve the minutes. Supple seconded. The motion carried on a vote of 5-0. ELECTION OF A SECRETARY: MOTION: Jakobsen moved to nominate Supple for secretary. Bovbjerg seconded. There were no other nominations. The motion carried on a vote of 4-0-1, Supple abstaining. OTHER BUSINESS: Scott thanked Karin Franklin for her memorandum on the recent Floodplain Management Study. Jakobsen noted that she would probably be absent at the November 13 meeting. Scott noted that he would be absent at the November 16 meeting. Jakobsen represented the Commission on the Near Southside Design Plan Committee. She said the plan was nearing completion. Scott noted that the plan called for trees in the middle of Burlington Street. Miklo said that staff could present the proposal to the Commission. Scott said that he would like the Commission to have an opportunity to comment on the plan. Miklo noted the distribution of a memorandum announcing a public meeting to review the CITY STEPS document. Scott announced his intention to cancel the December 21 meeting. Bovbjerg noted the City Parks and Recreation Commission had received a letter from the Miller/Orchard Neighborhood concerning the Neighborhood Open Space Action Plan. The Miller/Orchard Neighborhood announced its support of the Parks and Recreation Commission's recommendation to acquire the Jensen tract. 0 ADJOURNMENT: IVlOTION: Jakobsen moved to adjourn at 9:10 p.m. Gibson seconded. The motion carried 5°0. Minutes submitted by James Erwin. Lea Supple, Secretary IOWA C1TY PLANNING AND ZONING COMMISSION MF_~T1NG THUPdDAY, NOFF. MBF~ 2, 1995 - 7:30 P.M. CiViC CEN'lT.R COUNCl~ CHA~BF.~ SIGN IN SHEET 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. MINUTES OF THE ANIMAL CONTROL ADVISORY BOARD MAY 18, 1995 IOWA CITY TRANSIT CONFERENCE ROOM MEMBERS PRESENT: JAN ASHMAN, DENNIS COWLES, DIANA LUNDELL, MARTY SHAFER, JULIE SEAL MEMBERS ABSENT: NONE STAFF PRESENT: LISA GOODMAN, CAPTAIN DON STRAND STAFF EXCUSED: BARB RUSSO (WORKING) 1. No minutes from March 23, due to lack of quorum. 2. Members discussed the initial outline of the permit ordinance. Members made suggestions for additions and changes that Goodman will incorporate into the next draft. Chair Luridell read a letter from Stephen Vlastos and Mary Ann Rasmussen concerning the status of their complaint against the pigeon coop of their neighbor. This sparked the idea of incorporating into the permit ordinance some of the suggestions of D. Rosneau (cited in the couple's letter) concerning requirements for coops. 3. Julie Seal, the new advisory board member from Iowa City, was introduced. 4. Goodman reminded board members of the Leash on Life event to be held in City Park Sunday, May 12 at 1 p.m. No Center dogs will be loaned this year because of kennel cough. 5. Goodman announced that Jeff Petrie had resigned for medical reasons. His position will be posted and interviews will begin after June 5. 6. The board reviewed statistics for January 1995 through April 1995, and March 1995. The percentage of Coralville animals was 50 percent in March and 41 percent year-to-date, which Goodman said is typical. 7. Goodman reported that she has been contacted by Johnson County Supervisors in regard to the billing for county animals. Them likely will be further communication from the county, possibly even discussion of a contract for care of county animals in the Center. She also reported on contact from The University of Iowa, regarding cooperation/assistance on animal calls. Staff at the Center would like to host another open house (probably in the fall) and will work with Human Society to plan it. Goodman said she will be training Iowa City Police officers and other area law enforcement officials in animal issues/situations in the future. 8. Advisory Board member Jan Ashman voiced concern about two items. t) The Human Society had received a call from The Advertiser stating that a woman was routinely calling their office asking if there would be any "free dog" ads in the upcoming paper and then ask for the phone number in the ad. This will be investigated. 2) She noted the recent items in the news about Julian and Anita Tony -- animal dealers charged with 164 violations of the animal welfare act who were fined $200,000 and had their license taken away. 9. There were no citizen comments. 10. Sharer moved to adjourn the meeting -- the board agreed unanimously. Minutes of the Animal Control Advisory Board July 20,1995---Coralville City Hall Members Present: Diana Luridell, Marty Shafer, Dennis Cowles, Janet Ashman Moanbets Absent: Julie Seal Staff Present: Lisa Goodman, Iowa City Police Captain Don Strand Guests: Kathy Lindhorst, Grace Trifaro, Jim Walters, Linda Tomblin, Heather Murry (sp?) 1. Minutes of the May 18,1995 meeting were approved noting correction to #?. 2. New Animal Control Office/future staff shor~ges. · Heather Murry (sp?) is the new officer and the fadllty is fully staffed now (but only until Sara takes maternity leave, Soon). 3. Stalistics. o The fadlity was very crowded in May, throughout late spring. 4. Annual Report from boards and commission~ Coralville. ,, Lundell presented list of accomplishmenls and plans for the next year. 5. Exotic animal uproar and permit update. o There have been Iota of questions from the media and the public. The Health Department dealt with the rabies quarantine (the Shelter was the liaison between the state of Illinois and the Health Depoii,~ent to ensure the ]kensing mtuirement was met). · o Iowa City does license non-indigenous exotic animals, although Coralville does not. o There have been many ramors: ACAB passed an ordinance limiting the number of dogs/cats/individuals could own; ACAB passed an ordinance banning exotics, including budgies; etc. o There has been a call for a public forum (perhaps one for animal professional/business folk and one for the lay population) to raise issues about exotics. Goodman pointed out that when the Permit system we have been considering is presented, its presentation will force a public hearing. · The pigeon dispute is in the court system now and the ACAB has no further responsibility at this time. 6. New budget. e The fadlity will purchase a new truck, some new caging, and darting equipment. o The plumbing problems are being resolved. o We will discuss "old/new plans for the fadllty" at our next meeting. o Sitand wants to see more deer reflectors in use. Goodman has requested some for Dodge Street. Perhaps the ACAB should write a letter? 7. County Board of Supervisors. o Winklehake has asked Goodman to confer with Iowa City's legal depart~nent about how The University of Iowa, the fadlity, and Johnson County could be working together instead of at cross purposes. Perhaps the ACAB could plan a work session to draft a proposal? ~ Sehr has requested copies of all county impoundment forms from the facility. o Goodman has shaved her concern about how irresponsible the County's plan to not require licensing is. 8. Advisory Board member reports m~d comments. e We decided to elect ACAB officers at the next meeting. 9. Ct~zen comment. o Jim Walters (UI Animal Coalition) gave a brief history of local animal protectionism. ~ Grace Trifaro (UI Animal Coalition) presented a position paper regarding a ban on the breeding, trade, sale, and ownership of exotic/wild animals (as opposed to a licensing requirement). Minutes of the September 21,1995 meeting of the Animal Control Advisory Board Members Present: Diana Lundell, Jan Ashman, Dennis Cowles, Julie Seal, Marty Sharer Staff Members Present: Captain Donald Strand, Director Lisa Goodman. Staff member absent with permission: Barb Russo 1. Reviewed minutes from July 20. They will be on next agenda for approval 2. Monthly statistics will be mailed with next agenda because of computer problems and busy schedule at the facility. 3. Director Goodman reported that last quarter's billing to the county from the facility was $8,700. Some county supervisors, especially Don Sehr, continue to be concerned on the amount of money being spent by the county for their animals. He has had many conversations with Director Goodman. 4. Goodman reported on the Midwest Academy and its educational benefits for staff members. She has met people at the Academy who will be good resources for information about state and federal laws on exotic animals, especially snakes and amphibians. 5. A staff member has been infected with lyme disease (most likely from a tick on a facility animal). It was caught early and the prognosis is good for her. Other facility staff members are practicing measures to avoid contracting lyme disease. 6. There was a raccoon distemper outbreak in August in the Brookside Park/east Iowa City area. By the time it was over Animal Control found 15 raccoon with distemper. The greatest concern was passing the disease to pet animals. Goodman theorized that a mild winter caused a big population of raccoons and that this was nature's way of taking care of that. 7. Goodman reported on various repairs to the building including, a drain repair, rewiring for lights in the old kennels, and skylight repairs. She said she would be speaking with the building's architect on some other issues. 8. In her supervisor's report, Goodman told board members about several concerns that Iowa City Council member Karen Kubby had with the animal control ordinance. Among those were: aspects of the animal at large section, including tethering pets in the yard, and in vehicles; assistive animals; and kennels. Goodman explained that many of Kubby's concerns were misunderstandings of what the ordinance actually says, and she has contacted Kubby about those concerns. 9. Board member Jan Ashman asked a question to clear up a point for the July 20, 1995 minutes. 10. During citizen comments Jim Walters asked about filing citizen complaints against people who do not pick up after their dogs. Goodman said she is not aware of any. She then discussed several methods of approaching persons who were not complying with the requirement. There was also some discussion of chips for implanting into the ears of pets and the best type of scanners for reading the chips. Goodman is set to recommend that all animals adopted or reclaimed out of the facility receive a chip implant, and that local vets checkout the AVID system. 11. Marty Sharer made the motion to adjourn. Vote was unanimous. MINUTES IOWA CITY HISTORIC PRESERVATION COMMISSION TUESDAY, OCTOBER 10, 1995 - 5:30 P.M. LOBBY CONFERENCE ROOM - CIVIC CENTER MEMBERS PRESENT: Kay Irelan, Betty Kelly, Doug Russell, Ginalie Swaim, Ruedi Kuenzli, Mike Pugh MEMBERS ABSENT: Sue Licht STAFF PRESENT: Kugler OTHERS PRESENT: Joan Hart, Paula Brandt, Jerrie Rogers CALL TO ORDER: Chairperson Russell called the meeting to order at 5:32. INTRODUCTION OF NEW COMMISSION MEMBER: Chairperson Russell introduced Ruedi Kuenzli as the new commission member, replacing John Shaw as the South Summit Street historic district representative. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. NATIONAL REGISTER NOMINATION: Kugler explained that the Commission first dealt with the William Bostick House, '115 N. Gilbert Street, in May to review an HRDP grant application submitted by owner Joan Hart. At that time it was noted that the house was important to the history of Iowa City, but no official motion regarding its eligibility for the National Register was made. Kugler noted that criteria B and C on the National Register checklist were most appropriate in this case. Kugler also noted that the building has been moved to the north end of its lot and this must be considered. The owner, Joan Hart was present to relate the historical significance of the house. Hart said the house was historically eligible structure when she applied for the HRDP grant ~n April of 1995. Hart said that the grant application was listed primarily under criterion C for its architectural value, and the secondary category, the association with historically importar{t individuals was also noted. Hart questioned whether the Commission had reviewed this application. Russell responded that the Commission had received and read the grant application..He further commented that their review today was to give their written opinion to the State Historical Society as to the significance of the house. Hart elaborated on the architectural, structural and historical significance of the William Bostick House to Iowa City and noted its possible past use in public service. She said that the structure retains significant portions of the original materials and is a good example of the midwestern vernacular Greek Revival style of architecture made of brick and limestone. The house was moved to the rear of the lot in 1908. Owners of the building have contributed to H~stor~c Preservation Commission October 10, 1995 Page 2 Iowa City history, including William Bostick, Joseph Zeneochek {1856) and George Rorhet (1896). Swarm asked whether the entire parcel of land associated with the house would be considered. Ms. Hart noted that the lot has been split and someone else owns the front part of the lot, so the north 58 feet of lot 8 are to be considered. Swaim also commented that she appreciated the revisions to the history of the building which included rephrasing the portion which suggested that the building was used as city hall. It is better to note that it was possible that the building was used as city hall, but was never officially documented. Kelly asked what Ms. Hart's goal for the house was. Hart responded that despite her investment of time and money in the restoration of the house, the property is currently for sale and could be used for rooming house, or an office building if the area were rezoned. Swaim asked whether grant funds would stay with the house if Ms, Hart sold the property. Hart noted that her grant application was rejected due to the technicalities, so no grant funding has been allocated at this point. IViOTION: Irelan made a motion that the property at 115 N. Gilbert St, in Iowa City be declared eligible for the National Register. Kelly seconded. Motion carried 5-0. CERTIFICATE OF APPROPRIATENESS: 821 GILBERT STREET: Kugler gave background of the porch project of the building in the Brown Street historic district. Kugler noted that much of the work, including replacement of the roof, has already been done, though a permit should have been obtained for much of this work. He noted that this should not have an impact on the commission's decision to approve, approve as amended or deny the plan. There was a pediment over the entry way which was removed. Jerrie Rogers described the work he proposed to do based on the diagrams and photos submitted. The picture shows four by fours which were merely being used for structural support until the commission made its decision on how the project should proceed. Mr. Rogers noted that he was not notified that he needed a permit to do the restorations until a week after he began work. He said the city told him to go ahead and make the repairs to the roof since it was rotted. Rogers wanted continuous posts rather than rail high posts and noted that the porch has been worked on before and that the posts were once round and continuous. Kugler questioned whether Rogers wanted round or square columns, and Rogers noted that he now preferred square columns. Russell asked if the deck of the porch had been repla~:ed and if there were existing cement block footings for the continuous columns Rogers proposed. Rogers responded he did not change the deck and only wished to change the rail, posts and roof line. C~ty inspectors told Rogers to remove the roof due to the rotting that had occurred m that portion of the structure. Rogers said he would put an exterior gutter on the new roof. Kelly asked whether Rogers proposed to emulate 529 Brown St. Rogers responded ~n the afhrmative. Russell noted that the drawings submitted only showed part of the porch. Rogers said that though only part of the porch was in the drawing, he wished to put ~n three columns of comparable height and dimension as the ones that were to be replaced. H~storic Preservation Commission October 10, 1995 Page 3 Irelan and Kugler commented that the drawing did not include bases for the columns, but the p~ctures did include bases. Rogers noted that he did intended to prowde bases that looked like the top molding of the column, using exterior plywood and redwood for the rest of the restoration. Russell asked why Rogers chose not to use clapboard siding for the exterior since it was used in the past. Rogers responded that he was tired of the look of the clapboard, and that many of the houses on Brown Street had the raised panel look he wanted to use. Kugler noted that absent Commission member, Sue Licht, had commented on the structure, She hoped that there be some base to the column and worried there may be too much detail, in comparison to the rest of the house, if the columns also had the raised panel look. Russell agreed that the Commission wanted the columns to be plainer and that there be a base molding to the columns. Russell noted that all exterior changes should be approved by the Commission and that he was glad that Mr. Rogers had filed an application for approval, so they could find some common ground to let the project proceed appropriately. Russell suggested a third condition that the porch maintain the width dimensions of the photograph in the commission's file. Paula Brandt commented that as a neighbor, she would be sad to see the porch front changed from clapboard siding. She said too many of the houses in the neighborhood had the raised panel look, At 6:15 pm, Commission member Michael Pugh arrived. Swaim noted that the raised panels might make the porch look uneven. She said she preferred the look of clapboard siding for this specific porch, due to the unevenness of width of railing between posts. Kelly commented that the embossed design overemphasized the asymmetry of the porch. Russell noted that either clapboard or raised panels would be historically appropriate and that it was just a matter of personal preference for clapboard or embossing. MOTION: Russell moved that the application be approved with the raised panel railing, straight non-embossed posts and moldings at the top and bottom of each column. The motion failed for lack of a second. MOTION: Swaim moved that the columns be full length as requested, but plain; that there be molding at the top and bottom of the columns; and that the proposed embossed panel railing instead be replaced in clapboard siding. Kelly seconded. The motion carried on a vote of 5-1, with Russell voting no. SECTION 106 REVIEW: 606 SECOND AVENUE: Russell asked Scott Kugler to give background on the project and noted that the Commission must decide whether this building is ehgible for listing on the Natrenal Register. Kugler noted that the Rehab D~vis~on of the Citv is considering assisting the owners in renovating the structure. Since federal funds will be involved, the Commmsion must determine whether it is eligible before work will begin. It was built in the 1940s and seems to have a lot of Hmtor~c Preservation Commission October 10, 1995 Page 4 craftsman styling. The original owner, Gattsky, salvaged the Iowa C~ty Hall bell, and was the hrst resident of this house. Russell asked about the architectural significance. Kugler noted that the National Register criteria should be used as a guide. Also, he felt it was questionable whether the building should be considered eligible, but the building would most likely fall under the third criterion of the National Register guidelines. Russell noted that the precedent, when uncertain, has been to vote in favor of recommending houses to the National Register, since the Commission is not the final decision-maker. The State may find it worth including. Kelly questioned what was included in the proposed renovations. Irelan commented that all the improvements seem to be to restore, not replace, and that she liked the roof line and look of the house. Kelly responded that though she liked the house as well, she felt it was borderline. Kugler described the proposed renovations, including the installation of new storm windows, re-shingling the roof, and adding a storm door. Kugler said that if it is determined to be eligible, then the improvements would have to follow the Secretary of Interior's Standards. MOTION: Russell moved that the house at 606 Second Avenue be determined to be ineligible for listing in the National Register. Pugh seconded. The motion carried 6-0. GENERAL DISCUSSION OF REMAINING ITEMS: Russell noted that with time running short, the Commission should discuss the remaining items in general terms, since detailed discussion would be time consuming. UPCOMING CLG GRANT APPLICATION DEADLINE: Kelly questioned whether any of the items had deadlines that needed immediate attention. Russell responded that Item H on the agenda, the CLG grant, has a deadline December 14, 1995 for the grant application. He also said that they could resolve the issue by choosing a topic and grant writer. Several possible topics were discussed at the September meeting. Included were surveys of Kirkwood Avenue, Iowa Avenue, the Northside, downtown, or the Rundell/Dearborn extension of the Longfellow neighborhood survey. Russell also noted that the Longfellow report from Molly Naumann suggested that Dearborn and Rundell area should be surveyed as soon as possible. Russell inquired about the progress made on the Northside Survey of the North Dubuque and North Linn Street area. Kugler said that the intern hired by the Planning department, Jayne Moraski, has begun to collect information on indiwdual sites. Some information has been forwarded to the consultants, but things are still in prehmmary stages. Russell then suggested that the Northside should be the key area, given the development pressures in the area. There was some debate about whether the Longfellow survey should be extended. Kuenzli suggested that ~f the Northside is in danger, then perhap~ a survey should be conducted there first. Russell agreed that the Northside is more threatened. Swaim commented that if another Northside survey is done, it merely means postponing survey work in the Longfellow area. Irelan noted that if further surveys in the Longfellow area must wait, no real H~stor~c Preservation Commission October 10, 1995 Page 5 disadvantage will occur. Russell said that it may build in a year to a year and a half delay m the designation of an historically significant neighborhood near Longfellow. Kugler commented that it might be beneficial to apply for a grant for further study in the Longfellow area after ~the current Longfellow report is approved; the current report is only preliminary. The HRDP grant in June could be applied for once Ms. Naumann has made a final recommendation on the survey, Kugler further noted that cost is another consideration in the large Northside area. A smaller area in the Northside may be worth focusing on. Russell suggested that a smaller area could be considered by the grant writer, and that this would be decided after determining how much money will be needed and which areas of the Northside are most threatened. He then asked if there was a consensus that a Northside survey should be conducted next. The Commission agreed. The next task was to decide who should write the grant, Russell volunteered his time after October was over. Kugler noted that the City staff will help type the grant once a draft is submitted. Russell said he hoped to have a rough draft by the November meeting and then finalize things after that time. LONGFELLOW NEIGHBORHOOD DRAFT REPORT: Russell said he would like to postpone detailed discussion about this draft until the November meeting. He noted that Ms. Naumann's preliminary findings suggested that the area should be considered an historic preservation district with a conservation district to the west to act as a buffer. Kuenzli noted that he did not feel Naumann's inclusion of Seymour Street in the historic district was appropriate. Russell said that he also was not sure how to respond to the document, and that it was quite a lot of information to digest. Kugler said that Ms. Naumann hoped that the Commission might have some information to add to the report. Russell then tried to sum up their concerns so that Kugler might relay them to Ms. Naumann. These included: questions about the inclusion of Seymour Street, questions about the need to include the area to the east of Longfellow before declaring an historic district boundary, and a timeline for these considerations. Kuenzli noted that the Summit Street District was not mentioned. Kugler said that this was a draft and he knew that Ms. Naumann intended to add information in the architectural section of the report. Russell mentioned that one of the reasons the Commission wanted a survey of the Longfellow area was that they wanted more information regarding the Summit Street area, as renovations would be occurring in the houses and outbuildings ~n future years. Kugler said that Ms. Naumann ~s looking into the possibdity of the Grant-Oaks house being considered a National landmark. He said that Naumann felt ~ts association with Oaks is more ~mportant than its association with Grant Wood. Kugler and Russell both noted that the preservation plan calls' for this evaluation, and that Ms. Naumann should further study the Grant-Oaks house. ORDINANCE4TIGHTENING AMENDMENTS: Russell said he would like to defer discussion of th~s topic until the November meeting. He urged members to think about who would take responsibility for this ~tem by reading and reporting the contents to the rest of the Commission at the next meeting. Pugh volunteered to take on the task of studying the memo in depth, but noted that he would probably not be able to do so until December. Russell said that the Commission would need to dec~de what Historic Preservation Commission October 10, 1995 Page 6 they wanted to change, and then specifically discuss how they would hke to amend the ordinance and give it to the C~ty Council. Kelly noted that the incident at 821 Gilbert Street could have been avoided if the owner had needed a permit before beginning work on the- exterior of his property. Irelan also noted that when a plan is submitted for approval by the Commission, that the entire plan change should be shown, not just a portion of the proposed alterations. Kelly questioned whether the Commission's requirement sheet for building permits was not clear about when and how a plan should be submitted. Russell said they should revise the application sheet so that the requirements were. clear and included drawings. HISTORIC LANDMARK DESIGNATIONS: Russell said that the Commission is at the stage where the statute is approved and it needs to decide which landmarks to designate in the first round. Russell also questioned whether this item should be deferred for further study. Pugh noted that many of the buildings would probably be decided on a voluntary basis. Russell said he felt all items on the National Register should be named as landmarks except the Old Capitol and the Pentacrest, since they are state owned. Furthermore, the County Courthouse is owned by the County and these structures may not be in areas that can be designated. Kugler said they could be designated and be called landmarks, but the state and county would not necessarily have to follow the rules established by the Commission. The Close Warehouse and St. Mary's high school were on the list but were dellsted in some form or another. The four districts are historic districts, but not all buildings in these districts are noteworthy. He concluded that the districts, the state buildings, the dellsted items and the high school should be removed. Swaim noted that the Shambaugh House was not listed. Russell questioned whether the whole list should be done all at once. Kugler said suggesting the easy ones first and more questionable ones later would not be an easier route, but if they wanted all on the list to be designated, maybe they should be done in one batch. Russell agreed that one large batch, all of which are already on the National Register, may work best. Pugh asked if there was any interest in sending around a memo to the owners of the properties on the list to get their feelings about the buildings being designated local landmarks. If there were only three or four against it, then it may be better to drop those properties: Russell said that good ground work is important to the City Council. If the landowners were contacted, they could have some background to report to the City Council. He suggested that they draft a letter to send to the property owners and that they reply to Kugler. Swaim asked ~f the memo would include the benefits of the designation. Kuenzli asked how to decide who to contact on Summit Street. Russell said they would contact only those owners who had buildings specifically listed on the Natrenal Register, not those merely included ~n the district. He asked if Kugler would have time to draft a letter to the owners to bring to the next meeting. Pugh said they should let people know that they would hke to include all 43 buildings in the landmark designation. HISTORIC LANDMARK DESIGNATIONS: Swaim referred to the nomination form for buildings or structures that are proposed landmarks. The form currently has no mention of objects or s~tes. Russell sa~d the spacing should be different, the legal description should be larger, and the logo should also be more prominent on the top of the page. Historic Preservation Commission October 10, 1995 Page 7 Russell also said the Friends of Historic Preservation would look into contracting to get plaques for landmarks if the Historic Preservation Commission designed the plaques. The Friends of Historic Preservation were more concerned with making plaques which said why each site was a landmark. IreInn commented that this was very important from a pedestrian's point of view. Russell said that although they wanted distinctive plaques, they would be affordable only if they were standardized plaques. Brochures could then be provided. Swaim said she liked the idea of brochures, and that not everyone would want a plaque. Russell said that the Friends were not interested in group plaques for an entire neighborhood. He then said that it may be privately done through neighborhood associations if people wanted to have plaques. He would know more about the feasibility and the desire for individual plaques at the next meeting. PRESERVATION PLAN IMPLEMENTATION OUTLINE: Russell wished to update the outline. Section D, paragraph 1 should be changed to include the Johnson County Historical Society at Item D. Instead of being included in other agencies to work with, Russell said they should be listed separately. Also, A3 regarding College Green and College Street should be amended to reflect grant application approval in October 1995, and then strike C from this section. Finally, due to recent problems with citizens not making timely applications for permits, Russell said the Commission may wish to add a yearly reminder about building permits to historic neighborhood residents and landmark owners under Section F. The letter would also include information on the need for certificates of appropriateness. Kugler said he would send an updated copy to each member of the Commission. COMMISSION INFORMATION/DISCUSSION: Russell noted that this section of discussion is meant to keep the Commission abreast of news items and it lets each member bring up any concerns. Pending Ordinance Update: Kugler said the ordinance increasing the number of at-large members and amending the by-laws should be adopted at the Council's meeting October 24. Kugler said they might then have the option of appointing a Moffitt Cottage position as soon as possible or to wait until the spring. Russell said he hoped that the position could be filled as soon as the Council approved the ordinance. Grant Update: Kugler said that they had received their grant for the National Register nominations of the College Green and East College Street distr~cts, but they would not get a state contract until late November. At least three bids are required for th~s. Butler Residence: Kugler said the City Manager approved contracting with an architect with experience in historic buildings to assess and come up with a plan to mothball the Butler Residence. Sue Licht and John Shaw had the lowest bid and they were hired to prepare a plan. Russell said he has not been able to get the update on tax abatement yet, but is looking into the process. He also drew attention.to a letter from the National H~storic Preservation Trust which discussed a new bill on Homeownersh~p Assistance. IreInn said she had thought of informing the Woodlawn constituents by copying this letter Historic Preservation Commission October 1 O, 1995 Page 8 and distributing it. Russell said he would encourage the County Preservation Commission to move on the tax abatement idea. Russell said he would like to send a thank you to people in Des Moines for their support regarding the HRDP Grant. The Commission approved. He then suggested that someone should attend the workshops for the HRDP, Kugler said the workshops may not be helpful, One workshop is aimed at those who have been unsuccessful in the past, and one is aimed at administering the grant, which is generally done by staff. Kugler has attended in the past. Russell wished that someone would follow u~ on the certificate of appropriateness on 827 Brown. Kugler said the building inspectors are responsible for this, but that he would check into it. Finally, Russell wondered whether the Commission should hold some event in honor of the sesquicentennial this year, such as a house tour, Itelart said they could possibly dovetail with the Johnson County Commission. Kugler noted that Sue Licht would like to convene another meeting this month for a certificate of appropriateness in Woodlawn, Thursday, October 19, at 5:30 pm was set as a tentative date. Swaim mentioned a Keokuk historic home tour and two tours on Woodlawn that had occurred this fall. Pugh discussed the self-funded Main Street Program and noted that Iowa City could qualify for application for this program. Irelan mentioned that there would be a meeting November 5 about the North Linn/North Dubuque Street corridor survey at 2:00 pm at the Hayercamp Bed and Breakfast. ADJOURNMENT: The meeting was adjourned at 7:55 p.m.