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HomeMy WebLinkAbout1995-12-19 Bd Comm minutesMINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEE%~ING 2ND FLOOR ADMINISTRATIVE CONFERENCE ROOM THURSDAY, November 16, ~995 5:00 PM Members Present: Margaret Cox, Stephen Hubbard, Mary McMurray, Singerman, ~u~e Spencer Greenleaf, Philip Mark Martin, Jesse Members Absent: Jim Swaim, Chuck Traw Staff Present: Barb Black, Maeve Clark, Susan Craig, Larry Eckholt, Debb Green, Martha Lubaroff, Laura Morton, Liz Nichols CALL TO ORDER: Secretary Singerman 6alled the meeting to order at 5:05 APPROVAL OF MINUTES: The minutes of the regular meeting of October 26, 1995 were approved. Greenleaf/Cox vice President Spencer conducted the ren~inder of the meeting. UNFINISHED BUSINESS Library Service and University Heights. Spencer and Craig spoke to the trustees of Coralville Public Library regarding the possibility of a joint contract for service to University Heights. A plan to meet with University Heights Council for an exploratory discussion was suggested. Craig is to report back to Coralville Public Library with the Board's recommendation regarding moving ahead in this matter. Singerman moved that Craig and Spencer proceed to set up a meeting with Coralville Public Library staff and trustees and University Heights Council to discuss contract exploration. Motion was seconded by Greenleaf. All were in favor. NEW BUSINESS Policy Review: The following policies were due for their regularly review. At the direction of the board, each has been omit procedural detail from the policy. scheduled revised to Policy Review: 803 Bulletin Board Policy Moved for approval by Greenleaf/Cox. All in favor. Policy Review: 804 Public Pamphlet Distribution Policy Moved for approval by Singerman/Cox. All in favor. ICPL BOARD OF TRUSTEES NOVEMBER 16, 1995 PAGE 2 Policy Review: 805 Display Policy Discussion about past and potential future controversy regarding content of displays concluded the policy was appropriate, but education regarding the use of display space is an ongoing need. Moved for approval by Martin/Hubbard. All in favor. Approve joint negotiations with City Council for modifications to our agreement with AFSCME Local 183. contract This joint contract will take effect July 1, 1996. Hubbard moved that we bargain jointly. Martin seconded. All in favor. STAFF REPORTS Report on Budget meeting. Craig reported on her meeting with City Manager and Finance Director regarding the recently submitted budget. They had questions about several items; although most of the meeting was informational. The CityManager expressed concern about the condition of the building and if by next year, a referendum for building expansion has not passed, would want to see us begin refurbishing the present building. Craig informed the board that Development Director Larry Eckholt received the Chamber's STAR (Service to Arts in our Region) award. This was presented to him recently at a Chamber of Co~%m%erce breakfast. Reading Public Service Announcement. Barb Black showed a Public Service Announcement (PSA) that the Co~LmLunity & Audiovisial Services department produced regarding Community Reading Month. Hills Bank was publicly thanked at the last Book Talk luncheon, for the fifth year of their support for the Begin with Books project. Development Office report The Book Gala was held on Sunday night at Prairie Lights bookstore. Eckholt reported a good turnout and estimated about 180 shoppers. The library will receive 20% of total sales. IUPLA Statistics. Iowa Urban Public Libraries. The statistics for this report are taken from individual State reports. This comparison gives libraries an opportunity to compare themselves with other libraries. Board members had questions regarding the significance of some of ICPL's numbers as compared to other libraries. Cra~ig believes that, in terms of title availability, for example, the numbers reflect the demand and expectation of our customers rather than dissatisfaction. Spencer's recommendation is that we need to maintain the level of our collection budget and always be an advocate for more funding for materials. ICPL BOARD OF TRUSTEES NOVEMBER 16, 1995 PAGE 3 Johnson County librarians met and selected a day for the annual "Meet your legislator" meeting. It will be at North Liberty Co,'~'~%unity Library at 7:30 am on December 5. Greenleaf said he could attend. Others should if at all possible. Legislators want to talk to Board members, not library staff. Craig distributed an announcement and packet of material that she encouraged Board members to read whether or not they attend the meeting. Craig circulated letters she had received recently in praise of library staff. PRESIDENT'S REPORT Traw was unable to attend the meeting. COMMITTEE REPORTS Facilities Plannin9 recently resi9ned; not been completed. very soon. Report - Assistant City Attorney Bev Ogren the offer to buy the building west of us has It is hoped that this will be accomplished OUARTERLY REPORTS Output Statistics were reviewed. FINANCIAL REPORTS Quarterly Receipts - Craig pointed out that the receipts are about as projected for this time in ~the year. Gifts & Bequests Fund was reviewed. Quarterly Budget were right about year. Comparison 25% of our - Crai9 noted that our expenditures budget for the first quarter of the DISBURSEMENTS Visa expenditures were reviewed. Disbursements were approved for September. Disbursements were approved for October. Greenleaf/Martin Greenleaf/Martin SET AGENDA ORDER FOR DECEMBER MEETING The Board agreed to hold the December meeting on the 28th. Policy reviews will be scheduled. New Internet Policy review will be on agenda. Multimedia collection is to be unveiled in December. ICPL BOARD OF TRUSTE~.S NOVEMBER 16, 1995 PAGE 4 ADJOURNMENT: Singerman/Cox moved for adjournment at 6:15 pro. Minutes taken and prepared by Martha Lubaroff. MINUTES PARKS AND RECREATION COMMISSION NOVEMBER 8, 1995 MEMBERS PRESENT: John Beasley, Jana Egeland, Judith Klink, Deb Liddell, Bruce Maurer, Matt Pacha, John Pelton, Rex Pruess, Dee Vanderhoef STAFF PRESENT: Bob Howell, Marilyn Kriz, Mike Moran, Terry Trueblood FORMAL ACTION TAKEN: FY97 BUDGET: Egeland stated the October 11, 1995 minutes should reflect that she was present at the meeting. Moved by Liddell, seconded by Pacha, to approve the October 11. 1995 minutes as amended. UnaNimous. The FY97 Operating Budget Summary was distributed to the commission° Trueblood stated the summary highlighted additional items being requested, the percentage increase and what the total budget requests would be without the additional items. Liddell stated she was strongly in favor of the Recreation Division's travel request to allow the Program Supervisors to attend the National Conference in Kansas City. Egeland stated she was pleased to see Administration's request for a Landscape Architect/Project Manager. Pelton asked if the city-wide increase in hourly wages for temporary maintenance workers and clerical staff was due to a problem attracting applicants. Trueblood indicated this was true, with the department encountering more problems in retaining employees for the season. Pruess asked for further explanation on the $9,541 landfill fee for the Forestry Division. Trueblood stated the Forestry Division previously deposited wood which citizens could pick up and use for firewood at a site just north of Sturgis Ferry Park. This practice was discontinued due to people taking advantage of the site by dumping scrap wood instead of hauling it to the landfill, resulting in complaints from people residing near the site. Orders were received to clean up this area. Wood chips may still be picked up at this site, but firewood must be hauled to the landfill and a fee paid. It is still available free to the general public, but they must pick it up at the landfill. This policy results in additional staff tfme and a landfill fee. Staff is working with the City Manager to possibly change this policy, at least with respect to the fee. Pelton stated the department's budget requests result in roughly a 16% increase with the additional items, and a 4.3% increase without. He felt a 16% increase was high in today's environment. Pruess questioned why only a 2.78% increase for the Parks Division compared to a 6.7% increase for the Cemetery Division, especially in light of the growth in parkland. Trueblood stated he would review the budgets more thoroughly to ascertain if this is correct. (A subsequent memo was sent to Commissioners, correcting the Parks Division figure to a 5.25% increase). MPAC EXPANSION: NOS ISSUES: The commission reviewed the Mercer Park Aquatic Center expansion issues and items to resolve° With respect to the financial package, the con,mission discussed private fund raising as far as the amount and possible avenues to pursue. Liddell suggested having a caucus with affiliate groups to bring them in during the early development stages of this project, which would help in ascertaining the ability to raise funds. The MPAC Expansion Committee will meet to discuss private fund raising. Trueblood stated there has been no response to the offer made on the Jensen tract and no response from the attorney for the Neuzil family. RIVERFRONT & NATL. Pruess reported there was considerable discussion on the status AREAS of Ned Ashton Park. Pruess asked if there were channels for COMM. people to create a living memorial, noting Kevin O'Brien is REPORT: interested in a memorial to his father. It was suggested at the meeting that sediments of the trail could be used to establish memorials. Pruess stated there was also discussion as to the name of the park. The Riverfront and Natural Areas Commission would like to retain the Ashton's identity within the park. It was their consensus that the naming of the park and naming of trail segments rested with the Parks and Recreation Commission. Egeland stated the Parks and Recreation Foundation could establish a special fund for memorials, with Trueblood stating contributions are frequently received to purchase trees to , establish a living memorial. Vanderhoef noted that Michael Lensing has indicated an interest in establishing a memorial forest; the north water plant and peninsula properties are possible locations. Pruess reported they discussed trails: the Iowa Memorial Union bridge section to be bid in January; the trail from Burlington Street to Highway 6; and Highway 6 to Napoleon Park reapplying for state-wide transportation funds. COF~ISSION TIME: Egeland asked if staff had heard about the land across from the new soccer complex coming up for public sale, with Trueblood stating he had not. It was determined the parcel in question is a strip of land owned by the Kroeze family, which is located between the soccer complex and Pleasant Valley Golf Course. Vanderhoef questioned if this strip was adjacent to the sewer easement, noting it was important to obtain a trail easement. Staff will investigate. Trueblood stated he had a meeting with Casey Cook and Mr. and Mrs. Haberecht, and he will be meeting with the City Attorney and Public Works Director to discuss consideration of trail easements wherever sewer easements exist. Pruess indicated he had been asked by the Pepperwood Neighborhood Association to meet with them Monday, November 13, to discuss the Neighborhood Open Space Plan and plans for Wetherby Park. He asked where the Neighborhood Open Space CHAIR ' S REPORT: DIRECTOR'S REPORT: Action Committee stood as far as their plans to go to the various neighborhoods to seek input. No specific schedule has been established yet. Trueblood stated the individualized neighborhood maps had not been drawn up as yet, but the large overall map could be used. Klink encouraged staff to meet and work with FIRST, who is making it their priority to develop a map setting out projected trails. Trueblood indicated he has met with them and will continue to meet with them to help develop a city map highlighting trails and potential future trails. Klink stated a referendum was held in the State of Washington where voters voted down the objection that was raised as to private land takings, noting this precedent was encouraging for the Neighborhood Open Space Plan. The result of this referendum supports the procedure involved within the plan. Vanderhoef stated she and Beasley are the nominating committee, and they will be bringing a slate of officers for next year to next month's meeting. She reported Ross Wilburn and Allen Stroh were appointed to fill the seats vacated by John Beasley and John Pelton. Trueblood reported on the following: COMMISSION VACANCY. Dee Vanderhoef's election to the City Council leaves a vacancy on the commission. The vacancy will be advertised, and he asked members to encourage interested citizens to apply. ~ TOY VEHICLES. A committee has been formed to research the possibility of revising the current ordinance relating to skateboards and in-line skates. Skateboards have damaged the tables and benches in Chauncey Swan Park by discoloring and chipping them. CITY PARK. Last week a citizen called the Police Department about the ROTC conducting maneuvers which had scared him and his wife during their morning walk. The ROTC did not have permission to use City Park. Staff was contacted by a newspaper reporter, and an article may appear in the newspaper. WHISPERING MEADOWS TRAIL. Plans are to complete the trail at the north edge of the pond, hopefully this year, but a construction easement must be obtained from Bob Barker before trail construction can begin. RYERSON'S WOODS. A final inspection was completed by the Department of Natural Resources. The inspector was impressed with this project. Vanderh6ef stated she received nice comments from the Johnson County Coalition for the Disabled, who are pleased with Ryerson's Woods. 3 OTHER BUSINESS: Vanderhoef stated she liked the new bulletin board at the east entrance to Hickory Hill Park, noting it made the entrance more inviting. Pruess expressed his appreciation on the repairs being made to the trail through City Park. Moved by Pacha, seconded by Egeland, to adjourn.. The meeting adjourned at 7:15 p.m. Unanimous. 4 MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION MONDAY, NOVEMBER 27, 1995 - 5:30 P.M. CIVIC CENTER LOBBY CONFERENCE ROOM MEMBERS PRESENT: Roger Christian, Cordell Jeppsen, Eric Rothenbuhler, Steve Hoch, Betty McKray MEMBERS ABSENT: None STAFF PRESENT: Shaffer, Brau, Helling, Hardy, Burnside OTHERS PRESENT: Rene Paine, Mary Jo Langhorne LIST OF MATTERS PENDING COMMISSION/COUNCIL DISPOSITION Approval of proposed franchise and ordinance. Negotiations with PATV, all access channels, and the Senior Center. SUMMARY OF DISCUSSION Paine reported over 70 people attended the PATV's annual meeting. Trey Stevens and Kim Painter were appointed and Chris Randall was elected to the Board of Directors. Burnside, Shaffer and Don Wood are working on revising Government Channel 4's guidelines. Mary Jo Langhorne reported the ECC has made stipends available for video student and staff development. Shaffer reported Bill Blough has been meeting with Coralville officials regarding their franchise renewal. The December BTC meeting will be held December 18 as the fourth Monday is Christmas. The Commission passed a motion to send a letter to the City Council reaffirming their support for the language in the franchise regarding community programming and their support for the concept of public access, due to some expressions by the public calling the Commission's support for public access into doubt. CALL TO ORDER The meeting was called to order at 5:35 p.m. APPROVAL OF MINUTES It was moved by Rothenbuhler, seconded bv Hoch, to approve the October 30, 1995, BTC minutes. The minutes were unanimously approved. ANNOUNCEMENTS OF COMMISSIONERS None. SHARE PUBLIC ANNOUNCEMENTS None. 37q3 Broadband Telecommunications Commission November 27, 1995 Page 2 PATV REPORT Rene Paine reported over 70 people attended PATV's annual meeting, Twenty-four awards were given out and over 20 local businesses donated items for door prizes. Chris Randall was elected by the membership to the PATV Board, Trey Stevens and Kim Painter were appointed to the Board. The next PATV Board meeting will be December 21 at 7:00 p.m. in the Public Library. LEGAL REPORT Burnside reported she is working with Shaffer and Don Wood to develop guidelines for Government Channel 4. The existing guidelines were developed in 1980 and deal almost entirely with political uses of the channel LIBRARY REPORT None. ECC REPORT Mary Jo Langhorne reported the ECC is making stipends or scholarships of $200 to $500 available to staff and perhaps students at the three high schools, A needs assessment is planned to determine the best use of those funds. They may be used for training, speakers, or field trips. The funds are derived from dues of ECC members. TCI REPORT Shaffer reported that Bill Blough informed him that he is now in meetings with Coralville regarding their franchise renewal: CABLE TELEVISION ADMINISTRATOR REPORT Shaffer reported receiving eight complaints - three about commercial rates, one about a billing problem, one about an inability to receive service, one about the quality of the Fox signal, one about an outage, and one about a program on PATV. In January the CSPAN bus will be in Iowa City. The federal telecommunications legislation is moving ahead. The City will be sending out additional letters to the Conference Committee regarding the Barton-Stupak Amendment which protects local government's authority over local right-of-way. The City Council will take up the franchise and third reading of the ordinance at their December 5 meeting. Rothenbuhler asked about a previous complaint regarding commercial rates. Shaffer said the FCC was planning to issue a ruling soon, possibly November 20. Those who have contacted Shaffer have indicated that TCI has not been very flexible in the application of the commercial rate structure. Rates vary from around $35 to $150, but there appears to not be a strong correlation to rates and how the cable service is being used. Those who have contacted Shaffer have been asked to file a complaint with the FCC. Jeppsen said that documentabon needs to be gathered to hold TCI accountable. Hardy reported the Media Unit has just finished a heavy production schedule surrounding the elections. A video promoting participation in the special census is the next major project. Shaffer reported the Community Networking Group is putting together an information packet similar to a business plan. Broadband Telecommunications Commission November 27, 1995 Page 3 DECEMBER BTC MEETING DATE It was moved bv Rothenbuhler and seconded by Hoch, to move the December BTC meeting from December 25 to December 18. The motion passed unanimously. REFRANCHISING McKray said TCI's unwillingness to make it clear in the franchise that Cablevision VII, Inc., the holder of the franchise, is a subsidiary of TCI raises two questions: what are the implications and benefits to TCI and what does the City risk? Burnside said she does not believe TCI is attempting to hide the fact they own Cablevision VII, Inc. Hoch and Jeppsen asked if there were any reasons the franchise could not include language indicating that Cablevision VI1 is a subsidiary of TCI. Burnside said the legal entity holding the franchise is Cablevision VII. TCI owns Heritage which owns Cablevision VII. TCI acquired Cablevision when they acquired Heritage. Burnside said she did not recall the issue coming up in negotiations. Jeppsen asked if tracing the parent companies was normal in these types of negotiations. Burnside said it was not. Hoch said that if the status of Cablevision VII changes during the course of the ten year franchise and is no longer a subsidiary of TCI, the franchise would be inaccurate, Burnside said this is an important consideration. Helling said Cablevision VII has renewal rights. TCI may feel that if the language includes TCI that those rights could possibly be jeopardized under the law. The issue was brought up with the City's consultant, Jean Rice, and she said from her conversation with TCI that they preferred not to require that Cablevision VII be listed~as a subsidiary. Hoch said the issue of community programming may come up at the City Council meeting. Concern about the language might be expressed by the public and the Commission should be prepared to reaffirm support for the franchise language. McKray asked what might happen if the Council chooses to change the language. Helling said the Council could approve the franchise with a change in language, but if TCI would sign is unknown. Jeppsen said the language leaves the issue of funding allocation unanswered because the franchise is not intended to cover this matter. This ambiguity has led some to express some doubt about the Commission's support for public access, which is fundamentally wrong. This is why Jeppsen suggested at the last BTC meeting to send a letter to the Council reaffirming the Commission's support for public access. Rothenbuhler said a letter might be sent to the Council clearly affirming the Commission's support for the language in the franchise and the need to affirm support for the concept of public access given the concerns expressed by some. Jeppser~ said the Commission should not stand neutral and have a lack of action misconstrued as a lack of support for public access. McKray moved that Jeppsen send a letter to the Council expressing the Commission's support for public access and that the language in the franchise should not be interpreted otherwise. Hoch seconded the motion. The motion passed unanimously. Jeppsen asked Shaffer what items, in addition to renewing PATV's contract, the Commission will need to address after the franchise is signed. Shaffer said how the pass through money w~11 be used will need to be decided. The schools, PATV, the Library, the Senior Center, and the Government Channel have been involved in the refranchising process from the beginning and have submitted proposals anticipating funds would be available to them. Helling and Shaffer have met, and w~11 continue to meet, with those entities. Each entity was informed early on that they wdl not get everything that they ask for. Helling said the Commission will Broadband Telecommunications Commission November 27, 1995 Page 4 need to monitor the rebuild of the system. Paine asked what was the intent of preparing the community programming proposals. Jeppsen said the proposals were developed to flush out the idea of community programming. Hardy said it was originally thought community programming could be built into the franchise agreement and the proposals were part of the process to develop those ideas. Jeppsen said the Commission was looking for ideas. Helling said during negotiations the City was talking with the cable company about the need for corn ,rnunity programming based on the needs assessments. The City wanted to explore how community programming was going to be done and present that to TCI. The intent was to explore how community programming would be developed. ADJOURNMENT It was moved by Rothenbuhler, seconded by Hoch, to adjourn. Unanimously approved. Adjournrdent at 6:35 p.m. Respectfully submitted, cW2i e~'~e Televishi~fnf~r~ ir ,.,['t ~ t c r MINUTES IOWA CITY PLANNING AND ZONING COMMISSION THURSDAY, DECEMBER 7, 1995 CIVIC CENTER COUNCIL CHAMBERS .~. -.j~ ~ ~-:' ~.~ Subject to pr0val MEMBERS PRESENT: Ann Bovbjerg, Eric Engh, Dick Gibson, Jane Jakobsen, George Starr, Lea Supple MEMBERS ABSENT: Tom Scott STAFF PRESENT: Charles Denhey, Sarah Holecek, Scott Kugler, Bob Miklo, Melody Rockwell, James Erwin RECOMMENDATIONS TO CbUNCIL: Recommended denial, by a vote of 5-1 with Supple voting no, of REZ95-0014, an application to fezone a .5 acre property located at 840 Cross Park Avenue from CO-1, Office Commercial, to CC-2, Community Commercial. Recommended denial, by a vote of 6-0, of REZ95-0015. an application to rezone a .3 acre property located at 1500 Sycamore Drive from RS-5, Low Density SingEe-Family, to CO-1, Office Commercial. Recommended denial, by a vote of 6-0, of an amendment to the Zoning Chapter to allow two roomers in an RNC-1 2 zone. CALL TO ORDER: Vice-Chairperson Starr called the meeting to order at 7:35 P.M. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: Rockwell indicated that the Commission had received a letter from Arts Iowa City endorsing the Design Review Overlay Zone. On behalf of the Commission, Starr accepted the letter for the record. REZONING ITEMS: REZ95-0014. Public discussion of an application submitted by Tom and Mary Sundblad to rezone a .5 acre property located at 840 Cross Park Avenue from C0-1, Office Commercial, to CC-2, Community Commercial. Denney stated that staff had no new information on the issue. He said staff continued to recommend denial. Engh asked if there were future plans to widen Cross Park Avenue. Denney said there were not. Public discussion. Planning & Zoning Commission December 7, 1995 Page 2 Mary Sundblad, 4097 Westoverlook Road, introduced herself asthe applicant. She said her business is currently located on Keokuk Street, one and one-half blocks away from the property they are requesting to be rezoned. She stated that the property under consideration was the only property in the area which met her needs. She argued that the property is not needed as a buffer, as the residential zone across the street was multi-family and the other half of the frontage along Cross Park Avenue is CC-2. She thought the rezoning would have little to no effect on the apartments to the south as most of the commercial activity would occur toward Pepperwood Lane to the north. She added that she intends to add apartments above he~ business, which would improve its compatibility with nearby residential properties. Public discussion closed. MOTION.Jak0bsen moved to approve REZ95-0014, an application to rezone a .5 acre property located at 840 Cross Park Avenue from C0-1 to CC-2. Bovbjerg seconded the motion. Jakobsen pointed out that the motion was introduced in the affirmative only to allow discussion and did not indicate the Commission's position on the item. Engh asked if it was acceptable to require conditions on where the parking could be located or on limiting access to Cross Park Avenue. Denney replied that any imposed conditions must address impacts generated by the proposed rezonihg of the site and should have a public purpose. Starr then asked if a site plan was available. Denney said there was not a site plan. He said the applicants had indicated earlier that they intended to develop the north lot and locate the parking area on the south lot. However, the applicants stated they had changed their plans, and now intended to place the building on the south lot fronting on Cross Park Avenue, and locate the parking on the north lot. Bovbjerg asked how traffic would be affected in that case. Denney replied that it would direct the main impacts to Pepperwood Lane. Engh asked if this was possible, as the lot had no direct access to a road on the north. Denney explained there would be access available on Pepperwood Lane, a private drive. After discussion on the possibility of access from Cross Park Avenue, Holecek said that the owner could enter into an access easement with the owners of Lot 13. However, Holecek indicated that conditioning the rezoning of Lot A to require an access easement over Lot 13 may be a problem, because Lot 13 is not part of the subject rezoning request. Engh then asked if Pepperwood Lane could handle the increased traffic. Denney said that Pepperwood Lane was a private road, and that it did not meet City design standards for a local street; it is 25 feet wide, not 28 feet wide. Starr stated he would be voting in the negative, due to the need to maintain a buffer between more intensive commercial uses in the CC-2 zoned areas and residential uses south of Cross Park Avenue. Gibson opposed a trend of creeping rezoning of the area. He and Bovbjerg indicated that they would be voting in the negative. Supple noted that sixty percent of the frontage was already zoned CC-2. She asked why a multi-million dollar corporation would be considered suitable in this location while a small business would not. Gibson asked if this had always been the case. Starr Planning & Zoning Commission December 7, 1995 Page 3 replied that Cross Park Avenue and the apartments to the south were built after Econofoods was established. Denney noted that a CO-1 zone was desired to maintain the current buffer. He stated that staff had recommended that Cross Park Avenue be located further to the south, but the Commission and the City Council had both approved the current location of that street and this resulted in the lack of a buffer between Econofoods and Villa Green Apartments. Bovbjerg noted that other CC-2 uses might not fit in as well as what was currently being proposed as the use for the site. She said it was important to keep in mind that what was proposed now might not be the use that would eventually go in on that site. Starr said the intent of the CO-1 zone was to place a buffer between the more intensive commercial uses and the residential uses, and he was comfortable with that intent, Gibson felt there was no need to change the zoning for this property. Supple asked if a parking amendment would alleviate the access problems. Holecek noted that conditions must apply to the lot being rezoned, but as any access agreement would involve a lot other than the one being rezoned, there might be some difficulty. The motion was defeated by a vote of 1-5, with Supple votin~ aye. MOTION: Bovbjerg moved to deny REZ95-0014. Gibson seconded. The motion to deny was ap13roved by a vote of 5-I, with Su13131e votincl no. REZ95-0015. Public discussion of an application submitted by Community Coordinated Child Care (4Cs), on behalf of property owner Lutheran Social Services, to rezone an approximate .3 acre property located at 1 500 Sycamore Drive from RS-5, Low Density Single-Family Residential, to CO-1, Office Commercial. Kugler said the Lutheran Social Services (LSS) use was not allowed as a special exception, as staff had reported, but rather the Board of Adjustment had ruled through an interpretation of the Zoning Ordinance that the LSS could be classified as a religious institution use, and was an acceptable use in the R18 zone, which applied to the property at the time. For this reason, there had been no restrictions on future uses of the building. He then stated that the City traffic engineer felt it would be difficult to predict the precise impact of the rezoning on DeForest Street, but it would likely be minimal. He said staff continued to recommend approval with the conditions as stated in the November 16 staff report. Kugler then noted that six protest petitions had been filed by neighboring property owners. He also noted that a Lutheran Social Services employee, who was with the organization in 1967, had submitted a letter stating that he had no recollection of an agreement that the building would revert to a residential use, as neighborhood residents had indicated. Supple asked staff to indicate the location of access. Kugler indicated the approximate access points on an overhead location map. Supple asked if an area to the south of the lot was a parking lot. Kugler said yes. Gibson said there seemed to be a continuous development of the parking area. Planning & Zoning Commission December 7, 1995 Page 4 Fublic discussion. Paul Van DorDe, 1802 DeForest, restated his concern about traffic problems and said that this was a zoning issue; he did not want to open the door to future commercial development. He stated that the proposed C0-1 zone would not serve as a buffer. He noted that many houses in the area were actually closer to a commercial district than the building on this lot. He also said the LSS building resembles a residence. Don McChristv, 1804 DeForest, reaffirmed that Lutheran Social Services had promised that the building would revert to a residential use alter they vacated. He said that neighborhood residents desired a residential use, and restated van Dorpe's assertion that this was a zoning issue. He said it made sense to retain the RS-5 zone for this lot just as had been done for the property at the other end of the block; a vacant lot that was proposed for commercial, then duplex rezoning, but was maintained at an RS- 5 zoning and had had a single-family residence built on it. Pat Geissel, Lutheran Social Services, said that Lutheran Social Services had been trying to sell the property for over a year. She read a letter from Jim Goldman for the public record, indicating that he recalled no such statements about the property having to be used for residential purposes if Lutheran Social Services vacated it. Duane Brenneman, 1014 Sunset, said that according to his realtor, his cash offer on the property had been accepted if the property was not rezoned. Gibson asked if this was a personal offer for a residence. Brenneman replied that it was an offer from a religious institution. Bovbjerg asked if the area was currently residential. Holecek said it was. Gibson asked how continuation of the religious institution use could be maintained, Bovbjerg said that the Commission needed to do nothing, because the use of the property as a religious institution was grandfathered. Gibson requested more information on the offer by a religious institution to purchase the property. Starr noted that the Commission should return to the land use issue, and not get caught up in who else has made an offer on the property. Bovbjerg asked if two houses could be placed on the property. Kugler said that the location of the current building was not clear in relation to the lot line, but it might be possible. McChristy noted that a neighbor had purchased some land, so instead of two lots, the property was actually closer to one and a half lots. Public discussion closed, N]OTION: Bovbjerg moved to approve REZ95-0014, a request to fezone approximately .3 acres from RS-5 to C0-1 for property located at 1500 Sycamore Street, subject to the following conditions: 1) No vehicular access shall be permitted from DeForest Avenue; 2) No parking or access drives shall be permitted north of any build!ng on the lot; 3) Future building additions or new structures on the property shall not be located any closer to DeForest Avenue than the current structure; and 4) The existing Planning & Zoning Commission December 7, 1995 Page 5 TEXT 1. landscaped screening along the east property line shall be retained. Supple seconded the motion. It was noted that the staff recommendation for this item had been amended to substitute the term "any building on the lot" for the term "the existing building" in the second condition. Jakobsen acknowledged there were some technical probiems, but she felt rezoning only .3 acres was close to spot zoning. Gibson felt the history of this property was confusing. He said the original use allowed on the property was marginal in that zone. He said that by rezoning the property, the Commission would be compounding an earlier mistake by opening up the property to a wide range of uses permitted in the new zone. He felt the Commission had a responsibility to limit commercial zoning creeping into viable residential areas. Bovbjerg said this is a zoning matter, not an occupancy matter. She said that if she were voting on the proposed occupant (4Cs), she would approve the application. She said she could not vote on this basis, because the occupancy could change to any other use permitted in the CO-1 zone. She stated that an RS-5 zone should be stable. Supple agreed and said that the issue was that an owner after 4Cs could introduce other uses. Engh asked if a condition on parking to the north could be introduced. Starr said that was possible. Holecek said that the condition to preclude parking on the north had been proposed by staff. Starr stated he would vote in the negative, due to the intent of the RS-5 zone. He stated that the buffer argument carried no weight with him as zoning the parcel C0-1 seemed to buffer nothing. The motion was defeated by a vote of 0-6. IVIOTION: Supple moved to deny the REZ95-0015. Gibson seconded. The rezonin~ was denied by a vote of 6-0. AMENDMENT ITEMS: Public discussion of amendments to the Zoning Chapter concerning the number of roomers permitted in duplex units in the RNC-12 zone. Rockwell stated that staff had no new information on this item. Public discussion. Joni Kinsey, 423 Church Street, reminded the Commission that her neighbors in the RNC-12 zone derived a great deal of security and enjoyment from the zone's requirements. She stated that the long-term security of the zone and the neighborhood Planning & Zoning Commission December 7, 1995 Page 6 depended upon maintaining a low density. She said that she had observed a rejuvenation of some of the single-family homes in the neighborhood which she attributed partially to the RNC-12 zone. She felt that increasing the number of roomers permitted in duplexes would run counter to this trend in the neighborhood. Kinsey said if the density is increased for duplexes, she feared the effects of increased parking. She said converting back yards into parking lots was antithetical to the spirit and intent of the RNC-12 zone. Nancy Carlson, 1002 East Jefferson, noted to the Commission that she represented a different RNC~12 neighborhood than Kinsay's. She told the Commission that a remark by Chairperson Scott referred to at the December 4, 1995 informal Commission meeting was in reference to her neighborhood (Market/Johnson), and not the RNC-12 zone in which Chairperson Scott resides. She restated her concerns on questionable construction in her neighborhood. She said she was not opposed to the developers, but to the type of duplex construction that was allowed. She then stated that as an owner of rental property, she was concerned with safety if the density of roomers was allowed to be increased. Judv Sivertsen, 947 East Marke{, requested that the Commission vote down this amendment, and that rental units be monitored to ensure compliance. She stated that she was unsure about her neighborhood's stability, due to a construction project her neighbor recently started, and suggested that a requirement for open space might help the situation. Gibson stated that a complaint was necessary before the City could take any action. Sivertsen replied that she initiated the complaint process when construc- tion started. Gibson stated that the issue needed to come before the Commission when the discussion was not so limited. Public discussion closed. 8ovbjerg stated that this was an example of the fine-tuning work that was needed on the Zoning Chapter. Rockwell stated in answer to a question from Jakobsen that the tree requirements for parking areas applied to properties with more than 18 parking spaces. NIOTION: Bovbjerg moved to amend subsection 14-6D-5C1 of the Zoning Chapter to allow two roomers in each duplex unit in the RNC-12 zone. Jakobsen seconded. Jakobsen thanked Carlson for her clarification of Chairperson Scott's statement. Gibson stated that he was voting against 'the amendment. He felt the issues concerning enforcement raised difficult issues, but these were not germane to the Planning and Zoning Commission. He said the purpose of the RNC- 1 2 zone was to limit change, while respecting property rights. He said the zone ought not to be amended in a way that would encourage additional change in the neighborhood. Planning & Zoning Commission December 7, 1995 Page 7 Bovbjerg stated again that this was a fine tuning issue, and that clarification was impossible without asking questions. She said it was clear from the discussions that the limit of one roomer per duplex unit in the RNC-12 zone was intended by the Commmsion. She thanked the neighborhood residents who had shared the history of the issue with the Commission. Engh said that his main concern was parking; increasing the amount of roomers would increase the parking congestion in this area of town that already has parking problems. Starr stated that he would vote in the negative, as the RNC-12 zone was meant to conserve the neighborhood and that meant conserving what is there, not encouraging conversion of single-family residences to duplexes. He then asked staff if the removal of one roomer from existing duplexes would constitute a change in use and prevent that duplex from having two roomers in the future. Holecek said that in accordance with the RNC-12 zone, duplexes in existence prior to January 1993 would be allowed to have two roomers. The motion was defeated bv a vote of 0-6. IVlOTION: Jakobsen moved to deny the amendment concerning the number of roomers per duplex unit in the RNC.12 zone. Bovbjerg seconded. The motion to deny was carried bv a vote of 6-0. Bovbjerg asked if the amendment would now go to the City Council. Rockwell replied that it would. Bovbjerg asked if the status quo would be maintained if the City Council agreed with the Commission. Rockwell said it would. Bovbjerg noted it was nice to have this item removed from the Commission's pending list. CONSIDERATION OF THE NOVEMBER 16, 1995 PLANNING AND ZONING COMMISSION MINUTES: MOTION: Bovbjerg moved to approve the minutes as emended at the Commission's December 4, 1995, informal meeting. Gibson seconded. The motion was carried by a vote of 6-0. PLANNING AND ZONING COMMISSION INFORMATION: Bovbjerg said she wanted publicly to express her disappointment at the editorial on the Saratoga Springs case in the Iowa City Press-Citizen. She noted that the editorial which she saw in the Press-Citizen seemed to be based largely on the writeds opinions. She noted that the coverage made no mention of the repeated submissions of new proposals, or of any of the underlying reasons for the Commission's vote to deny the application. She noted that often, the editorial seemed to rely on the Press-Citizen's own news stories as a source of information and these stories were often incorrect and did not contain complete information. She also noted that the Press-Citizen's coverage of the Fringe Area Agreement debate referred to donut holes in an attempt to be humorous. She stated it was more humorous than helpful for public understanding of the issue and showed a marked lack of comprehension of the issue Planning & Zoning Commission December 7, 1995 Page 8 on the part of the newspaper. She thought this was a disservice in a democracy where an informed public is essential. Starr noted that the December 18 and 21 Planning and Zoning Commission meetings had been cancelled. He also noted that both informal meetings in January 1996 had been cancelled, because they fall on holidays; January 1 is New Year's Day and January 15 is Martin Luther King Day. OTHER BUSINESS: There was none. ADJOURNMENT: MOTION: BovbJerg moved to adjourn the meeting at 8:55 p.m. Gibson seconded. The motion was carried by a vote of 6-0. Minutes submitted by James ErwJn. Lea Supple, Secretary IOWA CITY PLANNING AND ZONING COMMISSION MEETING THURSDAY, DECEMBER 7, 1995- 7:30 P.M. CMC CENTER COUNCIL CHAMB~ SIGN IN SHEET 10. 11. 12. 15. 14. 15. 16. 1Z 18. 19. MINUTES IOWA CITY HISTORIC PRESERVATION COMMISSION TUESDAY, NOVEMBER 14, 1995 - 5:30 P.M. LOBBY CONFERENCE ROOM - CIVIC CENTER MEMBERS PRESENT: Kay Irelan, Betty Kelly, Ruedi Kuenzli, Sue Licht, Mike Pugh, Doug Russell MEMBERS ABSENT: Ginalie Swaim STAFFPRESENT: Kugler, Haring OTHERS PRESENT: Jim Harris, Greg Jones, Mary Beth Slonnegger, Cinda Tallent CALL TO ORDER: Chairperson Russell called the meeting to order at 5:35 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. CERTIFICATE OF APPROPRIATENESS: 1. 715 N. Gilbert Street. Kugler displayed photographs of the site and said the request is to remove a window and relocate a rear door about two feet to the north. These changes are the result of the intent to remove an interior stairwell and change the area into a laundry/utility room. Kugler said it is staff's opinion that as the proposed changes occur at the rear of the house and do not significantly alter its appearance, the request does meet the Secretary of Interior's Standards. Kugler noted that similar Section 106 projects have generally been approved. Cinda Tallent, the property owner and applicant, agreed with the staff description of the request. Tallent added that the door will likely be replaced with a door/storm door set and asked the Commission for suggestions in this regard. Regarding the door, Licht said it was typical of the period and style of architecture to have a raised panel door with one or two panes in the lower one-half to two-thirds, and glass in the upper half or third, MOTION: Licht moved to grant a Certificate of Appropriateness for 715 N. Gilbert Street, subject to a replacement door, new or used, that Is wood and consists of one or more raised panels in the lower one-half to two-thirds of the door, and glass in the upper half or third. Kelly seconded. The motion carried on a vote of 6-0. HISTORIC PRESERVATION COMMISSION NOVEMBER 11, 1995 PAGE 2 8 Belle Vista Place. Kugler displayed photographs of the site and said the request is to remove the existing garage door and replace it with a wider door. The applicant proposed an aluminum door with windows. Kugler said in the past the Commission has generally required a wood replacement door, or a door of a material that either looks like wood or has been modified in some way to look like wood, Kugler said the aluminum door material would be introducing a new material into the district that is generally not found in the period. Kugler added that the garage is not necessarily a significant structure in this case but still contributes to the district and is visible. Jim Harris, the property owner and applicant, was on hand to review and explain the proposal. Licht noted that the house appears to be constructed in the 1920s, while the garage appeared to have been added later, approximately in the 1950s, based on its style. Licht said the request, then, is basically just to widen the existing garage door. Harris said that is correct. Harris said the aluminum door was recommended by his contractor, supposedly for long-term maintenance reasons. The Commission and staff appeared to agree that aluminum is not a solve-all in terms of maintenance, and in fact, may result in just as a much long-term maintenance problem as a wood door. Russell noted that masonite door with wood strips attached that give the appearance of an all wood, raised panel door was required on his property and has worked out relatively well. Licht raised the question that the garage is technically not fifty years old. The Commission felt that as the site resides within a historic district, it should comply as a contributing structure, although the door should match the style of the garage, which resembles a later period. Licht, then, said the style of the period was to not have each of the center panels raised, but to have them be flat. It was left up to the applicant to select the material the door is to be constructed of, so long as an attempt is made to make the door appear similar to the existing one. MOTION: Russell moved to grant a Certificate of Appropriateness for 8 Belle Vista Place, subject to a choice of door that will match the existing door as closely as possible, consist of 16 panels, a line of windows, and to be constructed of a material that, if not wood, has the appearance of wood. Pugh seconded. The motion carried on a vote of 6-0. SECTION 106 REVIEW: 435 OAKLAND AVENUE: Kugler displayed a set of photographs of the site. The structure resides within the Longfellow neighborhood, and within the area that is currently under study and is being proposed as a historic district. The structure, itself, is identified as a contributing structure within the district and should be eligible as part of the district. HISTORIC PRESERVATION COMMISSION NOVEMBER 11, 1995 PAGE 3 Kugler said the work consists mostly of painting, concrete repair of steps and walk, repair of the railings, and replacement of combination storm windows. Kugler noted that the property owner would prefer to have white storm windows. It is usually recommended, however, that the windows be dark in color in order to more closely match the originals. The current windows are aluminum combinations, and the proposal is to replace them with the same type. Licht suggested that a wood combination window be required because they are more appropriate for the house in a historic district. Many of the new wood combinations are an all-in-one piece and would not need to be put on and removed with the change of the season. MOTION: Licht moved to find the property located at 435 Oakland Avenue eligible for the National Register of Historic Places, and that the proposed alterations meet the Secretary of the Interior's standards, subject to staff review of the handrail for the west elevation and, the installation of wood replacement combination storm windows. Kelly seconded. The motion carried on a vote of 6-0. DISCUSSION OF LONGFELLOW REPORT: Russell noted the memorandum from Molly Myers Neumann, included in the packets, that addresses some of the questions raised at the last meeting. Russell noted that it is apparent that Naumann strongly recommends addition{~l survey work on Dearborn and Rundell Streets, in order to more adequately round out the boundaries of a likely district. Naumann recommends that the nomination of the district be held off until the survey work on the additional area had been completed. Neumann would also like to hold the initial public hearing on the proposed district at the January 9, 1996, meeting of the Commission. Neumann would like any additional recommendations from the Commission as soon as possible in order to make final revisions before the December meeting. Kugler said the State has had an opportunity to review the draft and has recommended a slimming down of some of information, e.g., removal of some of the street car suburb information. The Commission agreed with the Naumann recommendation to seek additional survey work towards the east end of the district, and to put the National Register nomination on hold until this survey work has been completed. The Commission felt this would make a more reasonable boundary for the district. The Commission also agreed to hold the second neighborhood meeting at the January 9, 1996, meeting of the Commission. The Commission asked staff to seek a larger room for that meeting. DISCUSSION OF CLG GRANT APPLICATION FOR THE SURVEY OF THE NORTH SIDE: Russell said he had reviewed the funding available to the Commission for additional survey work, and came to the conclusion that funds will be tight. Russell said he had counted 486 lots, which may or may not consist of more than one structure, within the currently proposed survey area, and feels that the work may have to be completed over several years. Russell wished to emphasize that an area selected for survey does not translate into the nomination of a district by the same borders. In fact, one of the purposes of a survey is to determine HISTORIC PRESERVATION COMMISSION NOVEMBER 11, 1995 PAGE 4 more thoroughly just what the boundaries of a district should be, based on such things as architecture and ethnic influences, and not just go by geographical measures. Russell said the boundary of the North Side Neighborhood which he proposes, are bordered by the alley between Ronalds Street and Brown Street to the north, the boundary of the proposed Dubuque Street/Linn Street district to the west, and Jefferson Street to the south, as there appears to be a natural division between the University and commercial properties to the south and the residential to the north. Russell said the east side is more ambiguous, due to an inability to decipher between the appropriate boundaries of Goosetown and the North Side Neighborhood. Russell said the boundaries of these areas have varied with the different surveys that have been conducted. Russell said he had selected Governor Street for the eastern boundary because Governor Street was the eastern most boundary of the original town plat of 1839. Russell briefly reviewed the history of area district proposals. Mary Beth Slonnegger, a resident of 1109 E. Davenport Street, said she was present, because she is concerned that approximately one-half of what she considers a part of Goosetown, would be inserted within the proposed North Side Neighborhood. Slonnegger feels Goosetown, as far as the area to the west of Governor Street is concerned, is more adequately bordered by both sides of Dodge Street on the west, Bloomington Street to the south, and Church Street(?) to the north. Slonnegger stated historical reasons for the boundaries she proposes. Slonnegger also feels the architecture noticeably changes west of Dodge Street. Slonnegger said there are a number of descendants of the original Goosetown culture living in the area east of Governor Street, many of whom are committed to preservation of their heritage and community. Slonnegger said a number of these residents, aside from herself, have restored their homes to their original architectural and cultural theme. Greg JoneS, a resident of 1131 E. Davenport Street, said he has been a resident of the area for three years. Jones agreed with Slonnegger's reasoning for the boundaries chosen. Jones identified the typical architectural and lot features that are reminiscent of Goosetown residence. Jones wished to state, that regardless of the eventual boundaries, he feels plans for conservation should be expedited, because as the majority of the structures within the neighborhood are relatively small, a duplex or apartment building would be an obvious obstruction to its surroundings. Russell reemphasized that survey work, regardless of the boundaries for each area to be surveyed, does not automatically translate into the boundaries for any proposed district. The point of survey work is to more readily identify what ~s common, or different, about the surrounding structures and where the boundaries, if any, should be placed. The Commission agreed with, and several even echoed, these sentiments. Licht gave the discussion in tonight's meeting, about the desire .of the consultant to increase the size the Longfellow Neighborhood survey, as one such example. Slonnegger was not overly satisfied with this rationality, because she feels that more often than not the survey boundary roughly translates into the actual boundary for the district. HISTORIC PRESERVATION COMMISSION NOVEMBER 11, 1995 PAGE 5 Russell said establishing the boundaries is a political decision and moving the boundaries, now, would in a sense be predetermining what the Commission feels the boundaries should be, and it is not really within the scope of the Commission to be making those kind of decisions. Irelan agreed with Russell and said she feels the original town plat bounda,y is logical from both a historical, and a political standpoint, because there will always be discontent if a line is drawn due to supposed neighborhood factors. Irelan suggested char~ging the name of the proposed survey area to the Original Town Plat Survey Area. The Commission agreed that that name would be more appropriate. The Commission authorized staff to draft the grant application for the Original Town Plat Survey Area, and have this prepared for Commission review at the December meeting. Kugler mentioned December 14, 1995, was the submittal deadline. DISCUSSION OF HISTORIC PRESERVATION AWARDS PROGRAM JURORS: The Commission reviewed the prospective juror list. The Commission recommended a number of individuals and suggested the holding of a special meeting for late December/early January, to review the prospective jurors that have been contacted and have displayed an interest in participating. This item is to be followed up upon at the December meeting. DISCUSSION OF LANDMARK DESIGNATIONS: Russell noted the drafts of two letters, one of which is to be selected and sent to National Register of Historic Places homeowners that do not reside within a historic district, notifying them of the possibility of their property being included as a historical landmark, hava been included in the member packets. Russell said the sending of these letters is the start of a whole series of events and would really like to h~ve the Commission members put some time into review of these letters for mistakes and interpretation, because he would like to start out on the right foot. (Licht left the meeting.) The Commission selected one of the letters based on the wording, but asked to have some revisions made. Pugh suggested the deletion of the word "architectural" from the first sentence. Kuenzli said he had to read through the entiie letter before he understood what is asked of h~m. Kuenzli suggested moving the last paragraph to the start, as this explains what is asked of the property owner, then it clarifies this point throughout the rest of the letter. Pugh suggested removal of the word "protection" from the second paragraph. Russell suggested replacing this with "regulation." The Commission agreed to all the changes. Kugler said Bob Miklo, Senior Planner, feels the Commission should do more ground work before the letter is sent out as he feels the Commission and staff are going to get bombarded with questions and concern from property owners about what the Commission intends to do with their property. Miklo suggested sending informational brochures ahead of t,me, or with the letters. The Commission seemed to feel that it can be clearly stated up front in the letter HISTORIC PRESERVATION COMMISSION NOVEMBER 11, 1995 PAGE 6 that this is simply a matter of identifying, not nominating, but took this suggestion into consideration. Kelly suggested a Press-Citizen article summarizing the intent of the Commission. MOTION: Russell moved to authorize staff to forward the letters to National Register of Historic Places homeowners that do not reside within a historic district, subject to the changes made at tonight's meeting. Irelan seconded. Kugler asked whether the Commission would mind if he notifies any of the property owners that may call for information, that this item will be discussed again at the December meeting. The Commission gave the O.K. to notify these individuals. The motion carried on a vote of 5-0. CONSIDERATION OF MINUTES: 1. September 12, 1995. Page three, last paragraph, Russell said this states, "Naumann said she had recently spoke with Ralph...", This should say spoken. Page five, under Update on Pending Ordinance Amendments, Russell asked that the word "eminent" be changed to imminent. Page five, under Dubuque Street Corridor Survey, ninth line, Russell asked that the word "matter" be changed to decisio. q. Page three, under consideration of the Certificate of Appropriateness for 519 Brown Street, Pugh said Licht had abstained from the vote on the first motion due to a conflict of interest. Kugler noted Licht had said she was not involved in matters concerning the porch, however, and could participate. Page four, four lines from the bottom, Pugh said the word "attempt" should read attempts. Page five, under Dubuque Street Corridor Survey, Pugh asked that the word "herself" be deleted from the third line. Same paragraph, line eight, Pugh asked that the words "in consideration of" be changed to considerinq. Page six, under discussion of the July 25, 1995 minutes, insert the word b._~_e in line four between "should struck", MOTION: Pugh moved to approve the minutes of September 12, 1995, as amended at tonight's meeting. Kuenzli seconded. The motion carried on a vote of 5-0. 2. September 19, 1995. MOTION: Russell moved to approve the minutes of September 19, 1995, as written. Kelly seconded. The motion carried on a vote of 4-0-1, with Puclh abstainin¢l due to absence. HISTORIC PRESERVATION COMMISSION NOVEMBER 11, 1995 PAGE 7 3. October 10, 1995. Page five, last paragraph, Russell feels the second sentence should read, "He urged members to each take responsibility for a portion of the item and to read the contents to the rest of the Commission at the next meeting," Page six, under discussion of Historic Landmark Designation, Russell said line five should read, "...the Old Capitol and the Pentacrest," as these are ilsted separately in the Register. Same paragraph, last line, the name should be spelled Shambaugh, and the words "and should be" should be added to the end of that sentence. Page seven, under discussion of Preservation Plan, line five, Pugh said the problem is not really with Mr. Rogers, but with recently submitted applications, and asked that this read something like, "Due to the occurrence of problems with recently submitted permit applications, Russell said...". Page three, top line, Irelan asked that her name be struck, and that the word "included" drop the second "d". MOTION: Pugh moved to approve the minutes of Octobsr 10, 1995, as amended at tonight's meeting. Kuenzll seconded. The motion carried on a vote of 5-0. COMMISSION INFORMATION/DISCUSSION: Update on DubuQue Street/Linn Street Survey. Kugler said the initial neighborhood meeting was held on November 5, 1995. There was a good turn out and all went well. Update on Butler Residence. Kugler said Licht, John Shaw, et. al., were on the site last week to assess the site and take measurements. The cable television office sent along a crew member as well, hopefully with the intent to document progress made. 829 Kirkwood HRDP funding reauest. Kugler said Elizabeth Swenson will be applying for emergencv HRDP funds for her property at 829 Kirkwood Avenue and has asked that the Commission be involved in review of the work to ensure that the changes meet the Secretary of the Interior's Standards. The work will primarily consist of a roof replacement. Update on the Moffitt Cotta(le Historic District. Kugler noted that the vacancy for a Moffitt Cottage representative to the Commission will be announced at the November 21 Council meeting and the appointment is scheduled for January 16, 1996. Russell agreed to forward a letter, to be prepared by staff, to the residents of the district encouraging them to apply. HISTORIC PRESERVATION COMMISSION NOVEMBER 11, 1995 PAGE 8 e Review draft of "reminder" letter to orooertv owners within historic districts. The Commission approved the draft and instructed staff to forward the letters to historic district property owners. Ui3date on City Plaza Task Force. Irelan said the Task Force had recently met. Irelan said there was a lot of discussion, but little agreement nor progress was made. A follow-up meeting has not been scheduled yet due to time conflicts. Uodate on Tax Exemption issue. Russell said the letter forwarded to the County Historic Preservation Commission regarding tax exemption is essentially dead on arrival, because the Commission is simply not active and the full membership is undetermined due to resignation of the Chair, Roger Gwinnup. The Commission also does not have a staff in order to do follow-up and schedule meetings, etc. Russell suggested that early next year the Commission co-author and sponsor a proposal with the County Commission, in which to submit to the County Board of Supervisors. Historic Landmark Designation Plaques. Russell said he had received a report from Bob Miklo regarding Historic Landmark Designation Plaques. Friends of Historic Preservation has agreed to be the sponsor of the plaque program and would be the contact for the homeowners interested in purchasing one..Russell said a 10" X 7" aluminum plaque would cost about $45, or 855-65 for a brass plaque of similar dimension. The brass plaque would only be able to consist of general information, name, date, etc., about the site, whereas an aluminum plaque can consist of this, plus more. Friends is interested in having a part in the design considerations. The Commission agreed to keep Friends involved. ADJOURNMENT: The meeting was adjourned at 7:45 p.m. RULES COMMITTEE MEETING DECEMBER 4, 1995 RULES COMMITTEE: Meeting of December 4, 1995, 6:00 p.m. COMMITTEE MEMBERS PRESENT: Horowitz, Kubby STAFF MEMBERS PRESENT: Karr, Shank Human Rights commission Bylaws: The Rules Committee unanimously recommends approval of By-laws as presented with one change: Deletion of the last sentence of Section v. (A)o First sentence will be retained and the section shall now read "At least one (1) regular meeting shall be held each month."