HomeMy WebLinkAbout1995-12-19 Info PacketCity of Iow City
MEMORANDUM
DATE:
TO:
FROM:
RE:
December 8, 1995
City Council
City Manager
Material Sent to Council
Only
Copy of letter from Mayor Horowitz regarding the ad hoc committee on
economic development.
Copy of letter from Council Member Lehman to the Editor of the Press-
Citizen.
Memorandum from the City Manager regarding water and wastewater rate
proposals and letter from Ed Barker.
Memorandum from the City Clerk regarding meeting schedule for 1996.
Memorandum from the Assistant Finance Director regarding internet
usage by Council Members.
Memorandum from the City Attorney regarding municipal infraction against-~-~LJ~-
Uncommon Grounds.
Memorandum from the Director of Planning and Program Development regarding~
projecting signs.
Memorandum from the Purchasing Agent regarding recycling containers and
recycle truck.
Memoranda from the Department of Public Works:
a. Iowa Water Sheds Meeting
b. Traffic Engineering Project Update
Memorandum from Police Officer Ockenfels regarding drunk and drugged
driving awareness campaign.
Building permit information for the month o{ November 1996.
Copy of letter from State Historical Society of Iowa regarding 115 North
Gilbert Street.
Copy of letter from Thomas E. Downing regarding rental permit.
Agenda for the December 7, 1995, meeting of the Board of Supervisors.
December 4, 1995
Mary New
212 Ferson Avenue
Iowa City, IA 52246
CITY OF IOWA CITY
Dear Mary:
The City of Iowa City is in the process of forming an ad hoc committee on economic development.
On behalf of the Iowa City City Council, I would llke to invite you to serve on this committee. Before
you answer yes to serving, I would like to bdefiy outline the charge of the committee, the
composition of the committee, and the time frame for the committee's activities.
The recently adopted economic development plan, Economic Development Policies, Strategies, and
Actions for the City of Iowa City, calls for the establishment of an ad hoc economic development
committee. The economic development plan outlines two major charges for the committee: 1)
"designate targeted industries" and 2) to "develop criteria to be used when the City considers
granting or participating in the granting of financial incentives to any particular firm in a targeted
industry". In performing its task, the committee should answer the following two questions: 1) When
the City and local economic development organizations encourage the expansion and attraction of
business and industry, what specific types of businesses and industries should we encourage in
Iowa City? and 2) when the City considers financial assistance to a firm, such as a grant, loan, or
providing infrastructure, what characteristics and practices must the firm have to obtain assistance?
Once the committee answers these two questions, it will have accomplished its task.
The economic development plans states that the ad hoc committee should consist of a diverse
group of organizations, such as "industries, economic development organizations, labor, citizen and
environmental groups, the University of Iowa and others". The Council has plans to appoint thirteen
individuals to the committee from these various backgrounds.
Given that the committee has a specific charge, the committee should be able to achieve its
objectives in a six month time period as long as it meets at a minimum of once a month. The
committee would begin its task sometime in February and should complete it not later than July.
Thank you for considering serving on this committee. Please contact David Schoon at 356-5236
by December 11, 1995, regarding your decision to serve on the committee.
Sincerely,
Susan M. Horowitz
Mayor
cc: City Council /
City Manager
Director of Planning and Community Development
Committee Members
Derek Maurer
328 S. Governor
Iowa City, IA 52240
George Starr
830 E. Davenport
Iowa City, IA 52245
Jeff Cox
112 S. Dodge Street
Iowa City, IA 52240
Mary New
212 Ferson Avenue
Iowa City, IA 52246
Vicki Lensing
2408 Mayfield Rd
Iowa City, IA 52245
Carolyn Gross
820 Kirkwood Avenue
Iowa City, IA 52240
Richard Ferguson
7 The Woods NE (THIS IS A COUNTY ADDRESS)
Iowa City, IA 52240
Pain Ehrhardt
1029 E. Court St.
Iowa City, IA 52240
Bob Sierk
2043 Glendale Rd
Iowa City, IA 52245
William Gerhard
1109 Prairie Du Chien Rd
Iowa City, IA 52245
Tom Bullington
127 S. Westminster St
Iowa City, IA 52245
Kathryn Kurth
55 Gleason Dr.
Iowa City, IA 52240
Cheryl Whitney
325 Ferson Ave.
Iowa City, IA 52246
December 7, 1995
CITY OF I0 WA CITY
iowa City Press-Citizen
1725 N. Dodge St.
Iowa City, IA 52245
Leffer to the Editor.
Shame on us! Although I very much dislike Council persons using the media to further their
position, 1 feel compelled to apologize to our new incoming Council persons for our failure to
meet our obligations regarding water and sewer rates. At our meeting of December 5, 1995,
we chose to move the vote on rates to our meeting of January 16. I can think of absolutely no
rational reason why a Council of seven people with a minimum of two years of service would
ask three new, inexperienced Council members to make such a difficult decision. The
ordinance requires three readings. The first of these readings could and should be made on
December 19, with the remaining two votes being in January -- when the three new Council
members would be seated. We had the opportunity to indicate to our newest members the
opinion of an experienced Council, while at the same time enabling the new Council input on
the next two readings. We didn't hesitate to pass a $12,000,000 sewer contract to address our
obligations to remoye ammonia from sewer effluent. A sensitive areas ordinance was passed
before the new members were seated. Should these also have been postponed? I don't think
SO. '~
I am very disappointed by our actions and concerned as to what message we are sending
these new folks. Acting on the rates before the first of the year was not a matter of courage.
as indicated by the Mayor, but rather a matter of responsibility to the people of Iowa City and
a courtesy to the new Council members. I apologize for such inaction and I look forward to
working with the new members.
Ernie Lehman
Council Member
City of iowa City
MEMORANDUM
Date:
To:
From:
Re:
December 8, 1995
City Council
City Manager
Water and Wastewater Rate Proposals
You will have received in your Friday mailing a copy of a letter from Ed Barker. My response is
attached. I believe the information is self-explanatory. An important issue was mentioned by Mr.
Barker in his presentation, that issue being inflation. Ed appears to feel that it is "no big deal" or
some similar phrase. When we prepare our estimates we take the issue of inflation very seriously
in that it simply erodes the value of our construction dollar. I believe you must consider inflation
as a factor, in particular for any project that is planned over a number of years. I do not intend
to engage Ed in a debate over this issue, but I want you to know that Don and I both feel that
inflation can erode our purchasing power and therefore must be a critical factor in our evaluation
of rates and schedule.
December 8, 1995
CITY OF I0 WA CITY
Ed Barker
6 Lime Kiln Lane NE
Iowa City, IA 52240
Dear Mr. Barker:
This will respond to your letter dated December 6. In your letter you apparently request the
Director of Finance to consider other options with respect to water and sewer rate adjustments,
notably cash accumulation strategy.
The City Council's policy decision is clear. Following debate over the matter of whether there
would be cash accumulated, the Council settled on and directed that a rate structure be
designed to provide for a 20% cash accumulation. The options of 10%, 15%, etc. were
debated and rejected.
The City Council also established a capital program schedule for the water plant and the
wastewater system improvements in accordance with this financing plan, and considering any
DNR schedule issues to be revised as so directed.
At this time, to pursue other financing options, particularly the cash accumulation issues, is
contrary to a clearly articulated Council policy. We do plan to constantly monitor the bond
market, use cash whenever practical on other water/wastewater projects, and consider general
obligation debt. If you choose to submit to the City Council other proposals, I will review those
as so directed by the City Council.
Sincerely,
Stepher'f'"J. Atkins
City Manager
CC:
City Council
Director of Finance
RARKER
A P A R T M E N T S
December 6, 1995
- I~J
Mr. Stephen Atkins
City Manager
Civic Center
Iowa City, Iowa
Dear Mr. Atkins:
After listening to the discussion at the Council meeting last night, it appears that
now is a good time for us to work together very closely to develop a scenario that can be
accepted by a large portion of the populace. I believe some of the proposals contained in
the June 30, 1995 memorandum to you from Donald Yucuis describing wastewater/water
rates has the promise of forating a basis for a sound proposal to the Council. It would be
one that can gain broad support needed to bring us all together to achieve our common
goal which is to provide the citizens of Iowa City with ample high quality drinking water
and a responsible wastewater treatment system, both of which is affordable.
There are two suggested rate structures in that memo that I feel could form the
basis of a sound Council decision to achieve our gbals. They are the "15% CASH IN
2001" column in the Wastewater Projects proposal and the "10% CASH IN 2001"
column in the Water Projects proposal. Both are very close to what we feel the
community will be willing to accept. I would like to meet with you and Mr. Yucuis soon
to see if we can come to an agreement on a rate structure that you can present and we can
accept in an enthusiastic manner. If we can do that, I believe that the necessary voting can
take place in a timely manner so that the new rate structure can go into effect with billings
beginning March 1, 1995. Please contact me in the next few days if'you feel that such a
meeting could be beneficial.
For some reason or other, I was not paying as close attention to the
water/wastewater situation as 1 should have during mid-summer and did not study or have
access to this memo until I heard it mentioned in a recent council meeting.
Sincerely yours,
Edwin K. Barker
Seville
Scotsdale Park Place Parkside Manor Westgate Villa
6 Lime Kiln Lane N.E. · Iowa City, Iowa 52240 e (319) 354-2410
Emerald Court
City of Iowa City
MEMORANDUM
DATE: December 8, 1995
TO: City Council
FROM: Marian K. Karr, City Clerk
REF: Meeting Schedule for 1996
1
9
9
6
January
February'
I ,9 3 4 ,5 § 1 ,9 3
7 8 9 10 11 12 13 4 5 6 7 8 9 i0
14 15 ~)1," 18 ~9 20 11 1~ (~)14 15 16 17
21 22 23 24 25 26 27 18 19 20 21 22 23 24
28 29 (~31 25 26 (~28 29
March April
1 2 3 4 5 6
7 8 (~)tO It 12 13
',4 t5 ;6 ~? ~8 ~9 20
2~ 22 {~)24 25 25 27
28 29 30
1 2
3 4 5 6 7 8 9
10 1; ~13 14 15 16
17 18 79--"C 2~ 22 23
.,,/],25 (~27 _:9 29 30
May
1 2 3 4
12 13 14 15 35 17 18
~9 20 ~22 23 24 25
26 27 28 ~9 ~O 3~
July
7 8 9 ;f 11 12:3
!4 !5 ~:7 l~ 19 20
27 22 23 2-:' 25 26 27
28 29 ~
September
· m 2 3 4 5 6 7
8 9 (~11 12 13 14
15 16 17 18 19 20 21
22 23 (~25 26 27 28
29 30
No vernber
June
2 3 (~5 6 7 8
16 17 (~9 20 21 22
n/:° 24 25 26 27 28 29
A ugus t
~ 2 3
4 5 6 7 8 9
19 20 21 22 23 24
25 26 (~28 29 3C 31
October
1 2 3 4 5
6 7 (~) 9 10 11 12
13 14 15 m6 17 18 19
20 2t {~)23 24 25 26
27 28 29 30 31
December
1 z ~2 ~4 5 6
3 4 ~ 6 7 8 9 8 9 10 11 12 13 14
~0 ~1 12 13 14 15 16 15 16 (~18 19 20 21
17 ~8 {~)20 21 22 23 22 23 24 25 26 27 28
24 25 28 27 28 29 30 29 30 O
City of Iowa City
MEMORANDUM
To: Marian Karr, City Clerk
From: Kevin O'Malley, Asst. Finance Directo~
o
Re: Internet usage by Council Members '
Pursuant to your request, I am putting into written form the policy on Interact usage
for Council Members. Information Services will provide dial-up internet access to
Council Members for performing City business. As you know in April of 1995 Mayor
Horowitz was the fast Council Member to request Internet access to enable her to send
e-mail to colleagues at the Des Moines Water Works. Information Services has an
arrangement with the University of Iowa to provide dial-up Internet access. The
process for obtaining Internet access for a Council Member would be to sign an
account form provided by Information Services. When the account becomes activated
we provide initial training on e-mail and Internet etiquette. The Council Member's
Interact access account would remain active while in office.
cc:Don Yucuis,Finance Director
City of iowa City
MEMORANDUM
Date:
December 7, 1995
To:
From:
Re:
Anne Burnside, First Assistant City Attorney; Terry Goerdt, Zoning Inspector;
Doug Boothroy, H&IS Director
Linda Newman Woito, City Attorney ~~__v'~ _
Instructions from City Council regarding municipal infraction against "Uncom-
mon Grounds"
The City Council has instructed s~aff to hold the municipal infraction prosecution in abeyance,
pending review of projecting signs by City staff, design review and Planning and Zoning
Commission, for ultimate review by the City Council.
Please let me know if you have questions.
cc:
City CouncJJ
City Clerk
City Manager
Assistant City Manager
City of Iowa City
MEMORANDUM
Date:
To:
From:
Re:
December 7, 1995
City Council p m~~;~L~
Karin Franklin, Director, Planning & Community Develo
Projecting Signs
During the Council's discussion of the amendment to the Sign Ordinance regarding time and
temperature signs, the issue of projecting signs and amendments relating to these signs was
raised. I indicated that the Planning and Zoning Commission would be considering this item.
The Commission's pending list is attached, indicating that review of regulations for projectihg
signs is anticipated within fiscal year 1996 and should be completed within that time period.
The one-month signifies the length of staff time it should probably take to undertake these
amendments. Please note that this project is number nine on the zoning amendment list;
numbers one through five are currently before the Commission or Council,
Attachment
PLANNING & ZONING
PENDING LIST
Fiscal Year 1996
Zoning Chapter Issues
9.
10.
Consider amending I-1 zone to allow recycling centers (added to list 10/1 9/95}.
Requiring bicycle parking areas in multi-family residential and commercial zones, (2-3
months) Completed
Clarification of the number of roomers allowed in ~he RNC-12 zone. (1 month)
Provisions to allow elderly daycare. (3 months) Cornp/eted
Including reference to parking impact fee within Zoning Chapter. (1 month)
Consider allowing limited retail sales in the I-1 zone as accessory uses. (Added to list
11-2-95)
Review existing tree regulations, especially for parking lots tha~ exceed the minimum
required parking spaces. {1-2 months)
Review definition of awnings. {1 month)
Review regulations of changeable copy, portable signs and projecting signs. {1 month)
Consider restricting the ex~en~ of residential uses allowed in the C1-1 zone. (1 month)
Land Use and Zoning Studles
South River Corridor Area (Gilbert Street south of Highway 6). (9 months)
RS-12 zoning in the vicinity of Foster Road, (3 months)
Other
Review development ordinances for barriers to affordable housing. (6 months)
Review of subdivision regulations, including design provisions. (12 months)
Fiscal Year 1997
Zoning Chapter Issues
2.
3.
4.
5.
Develop an entranceway overlay zone. {2-4 months)
Develop a bonus system to promote better design, more pedestrian use and reduction
of parking in the CN-1 zone. (4 months)
Amend the RM-1 2 zone to allow limited commercial uses by special exception. (2
months)
Provisions to assure neighborhood compatibility within the site plan review ordinance.
{6 months)
Review of performance standards for industrial zones. (6 months)
Land Use and Zoning Studies
Near Northside commercial areas. ;8-9 months)
Vicinity of County Administration Building. (6 months)
City of Iowa City
MEMORANDUM
DATE: December 4, 1995
T0: City Manager
FROM: Cathy Eisenhofer, Purchasing Agent ~~ %.
RE: Residential Recycling Containers and Recycle Truck
Bids were received for 15,000 recycling containers with lids for
the weekly curbside recycling program that will go into effect in
March 1996. Bids ranged from $4.06 each to $7.41. An award has been
made to the low bidder, Tulip Corporation, Milwaukee, WI for
$60,900. Prices were very competitive with the original estimate
being $10 to $12 per container. Delivery will be in time for the
March 1996 program. Containers are blue with white "Iowa City
Recycles" text and a recycle symbol.
Bids were also received for an additional Curbside Recycle Truck.
An award has been made to the low bidder Elliott Equipment Company,
Davenport, IA in the amount of $72,856. The bid was within budget
and will be delivered in time to place in service for the March
1996 program.
Iowa City Water Division
Memorandum
DATE:
TO:
FROM:
RE:
December 5, 1995
STEVE ATKINS
Carol Sweeting
IOWA WATER SHEDS MEETING
CITY OF I0 WA CITY
CC:
CHUCK SCHMADEKE. KAREN FRANKLIN
I attended the Iowa Water Sheds meeting in Des Moines there were approximately 80 people attending
from around Iowa. I was the only one attending from a municipality there were county supervisom and
representatives from Soil and Water Conservation Dis~icts across Iowa. Also attending from Johnson Co.
were Supervisors Joe Bolkolm, Charlie Duffey, Soil and Water Conservation District Commissioner
Wayne Petersen, and County Conservation Board member Ed Williams.
The meeting was called to organize a group called the Iowa Water Sheds modeled after the National
Watersheds Organization. It was agreed the watershed issue was of interest to all parts of the state.
Methods were discussed that might be used to provide support to implement and enhance current water
shed projects and to encourage stronger water shed management in Iowa.
A Board of Directors was elected, comprised of 3 Soil Conservation District Commissioner, 3 County
Supervisors, and 3 at large candidates. I was chosen as one of the at large candidates for a 3 year term and
will also be ~'easurer.
The meeting was positive and a Board meeting will be held on January 8 to develop committees and plan
,goals for 1996. If you have specific interests or thoughts please forward them to me.
City of City
MEMORANDUM
Date:
To:
From:
Re:
December 6, 1995
Steve Arkins, City Manager
James Brachtel, Traffic Engineer
Traffic Engineering Project Update
SIGNAL INSTALLATION AT MORMON TREK BOULEVARD/ROHRET ROAD
These traffic signals will be installed in the spring of 1996.
ADVANCED CLEARANCE WARNING ON IOWA AVENUE AT CRANDIC RAILROAD OVERPASS
The advanced warning system will be installed on Iowa Avenue in the spring of 1996,
FIRST AVENUE/FRIENDSHIP STREET - ALL-WAY STOP
The appropriate data has been collected for this investigation. A recommendation is being
developed.
bl~u~ate. Jb
December 5, 1995.
To: Chief. R.J. Wlnkellmke ~
From: Officer Cathy Ockenfels
Be: Drunk & Drugged driving awareness Campaign
December 15, 1995 has been proclaimed "Lights On For Life~t day by
Mayor Horowitz. This day is a one-day nationwide headlight observance in
remembrance of persons killed or injured in alcohol-related crashes. The
event also serves .as a reminder that law enforcement throughout the nation
will especially target impaired drivers during the holiday season.
The iowa City Police Department in collaboration with M.E. (2. C.A. will
be hosting a display in the lobby conference room in the civic center from
10am-2pm. There will be non-alcohoLic beverages served to the public and
all city employees that wish to step by. There will also be information on
the updated O.W.I. law and the impact of drunk and drugged driving.
I would like your assistance in inviting all city employees to step by
and also ask that ALL city vehicles be driven with their headlights on in
commemoration of this event.
HAPPY HOLIDAYS!
Thank you for your assistance.
NOVEMBER 1995
BUILDING PERMIT'INFORMATION
KEY FOR ABBREVIATIONS
CITY OF I0 WA CITY
Type of Improvement:
ADD Addition
ALT Alteration
DEM Demolition
GRD Grading/excavation/filling
REP Repair
MOV Moving
FND Foundation only
OTH Other type of improvement
Type of Use:
NON Nonresidential
RAC Residential- accessory building
RDF Residential- duplex
RMF Residential - three or more family
RSF Residential- single family
Commercial & Residential
OTH Other type of use
ADD
0 0 $ 7200
ADD NON permlts: 1 $ 7200
0 $ 200
ADD RSF 1 0 $ 80000
0LD98-0692 ROBIN & DENNIS 2611 g COURT ST
ROSE'tAN
ONE STORY ROOM ADDITION
ADD RSF i 0 $ 80000
ADD ~F 1 0 $ 45288
ADD RSF 1 0 $ 38000
ADP RSF
3 0 $ 37000
ADD RSF 1 0 $ 27980
ADD RSF 2 0 $ 22681
ADD RSF 1 0 $ 11000
0LD98-0662 FRED CLARK 420 OAKLAND AVE
INSTALL SECOND STORY ADDITION
ADD RSF 2 0 $ 10000
ADD RSF 1 0 $ 7000
ADD RSF 1 0 $ 5000
BLD95-0677 JENNY L0~I~ 162% E COURT ST ADD RSF 1 0 $ 1500
6' X 12' COVERED ~ORCH
ALT NON 2 0 $ 50000
ALT NON 0 0 $ 7000
ALT NON 1 0 S 800
0LD95-0673 OAi~OLL RETI~ APT OAKNOLL DR ALT RMF 0 0 $ 13500
RESIDENCE
CONVERT TWO UNITS IN'TO ONE
ALT R.SF 0 0 $ 55000
ALT RSF 1 0 $ 20000
ALT RSF 1 0 $ 18000
ALT RSF 0 0 $ 19000
ALT RSF 0 0 $ 10000
0 0 $ 5000
ALT RSF 0 0 $ 2500
ALT R~F I 0 $ 2500
AL? RSF 0 0 5 2OOO
AbT RBF 0 0 $ 1100
133100
Ppge: 3 ~
Oa:e: 12/05/95
From: 11/01/95
To..: 11/30/95
GRD NOW 0 0 $ 0
0 05 0
B~D95-0682 HY-V~E FOOD STORES, 1720 WA%q~R~RONT DR
INC.
72,8135F F~D ~ DR~](3 S~RE
NON peruIts: 1
1 0 $ 1900000
$ 1900000
~BW RAC 1 0 $ 24500
K~ RAC I 0 $
75OO
NEW RAC permits- 2 $ 32000
~ ~ 2 12 S 325000
NI~ RliF 2 12 $ 325000
~ P~iF permits: 2 24 $ 650000
NEW P~SP 2 1 $ 229906
BLD95-0670 SRIC DANZBLSON 3643 g~3~l DR
S.F.D. WITIt'I~0CAR GARAGB
110422
i 0 $ 38000
Society- ....
The Historical Division of the Department of Cultural Affairs
December 4,1995 ~0~J ~5'-~~}r]"~/0
The Honorable Susan Horowitz, Mayor
410 E. Washington Street
Iowa City, IA 52240
RE: Bostick, William, House, 115 N. Gilbert Street, Iowa City, Johnson County
Dear Mayor Susan Horowitz:
We are pleased to inform you that the above named property, which is located within your
community, was accepted for nomination to the National Register of Historic Places by the
State Nominations Review Committee at its November 17, 1995 meeting. Once a final version
is received in our office, the nomination will be submitted for final review by the National
Park Service.
Listing in the National Register provides the following benefits to historic properties:
· ) Comideration in the planning for Federal, federally licensed, and federally assisted
projects. Section 106 of the National Historic Preservation Act of 1966 requires Federal
agencies allow the Advisory Council on Historic Preservation an opportunity to comment
on projects affecting historic properties listed in the National Register. For further
information please refer to 36 CFR 800.
o Eligibility for Federal tax benefits. If a property is listed in the National Register, certain
Federal tax provisions may apply. The Tax Reform Act of 1986 revises the historic
preservation tax incentives authorized by Congress in the Tax Reform Act of 1976, the
Revenue Act of 1978, the Tax Treatment Extension Act of 1980, the Economic Recovery
Tax, Act of 1981, and Tax Reform Act of 1984, and as of January 1, 1987, provides for a
20 percent investment tax credit with a full adjustment to basis for rehabilitating historic
commercial, industrial, and rental residential buildings. The former 15 percent and 20
percem investment Tax Credits (ITCs) for rehabilitations of older commercial buildings are
combined into a single l0 percent ITC for commercial or industrial buildings built before
1936. This can be combined with a 15-year cost recovery period for the adjusted basis of
the buildings. Certified structures with certified rehabilitations receive additional tax
savings because owners are allowed to reduce the basis by one half the amount of the
credit. The Tax Treatment Extension Act of 1980 provides Federal tax deductions for
charitable contributiom for conservation purposes of partial interests in historically
important land areas or structures. For further information please refer to 36 CFR 67.
402 Iowa Avenue
Iowa City, Iowa 52240-1806
(319) 335~3916
[] 600 E. Locust
Des Moines, Iowa 5031%0290
(515) 281-6412
[] Montauk
Box 372
Clermont, Iowa 52135-0372
(319) 423-7173
The Honorable Susan Horowitz
12/4195
Page 2
o Consideration of historic values in the decision to issue a surface coal mining permit
where coal is located, in accord with the Surface Mining and Control Act of 1977. For
further information, please refer to 30 CFR 700 et seq.
* Qualification for Federal grants for historic preservation when funds are available.
Elected officials, representing the communities within which nominated properties are located
are encouraged to comment concerning the propriety of those nominations and the accuracy of
nomination content. A fifteen day period of public comment, during the period of Federal
review, follows the listing of this nomination in the Federal Register. Any comments
previously submitted to the State Nominations Review Committee are automatically forwarded
as part of the nomination and need not be repeated for the Federal review. If the owner of a
single property nomination or a majority of private property owners in a district nomination
object, a property will not be listed; however, the Keeper of the National Register can make a
determination of the eligibility of the property for listing in the National Register. tf the
property is then determined eligible for listing, although not formally listed, Federal agencies
will be required to allow the Advisory Council on Historic Preservation an oppommity to
comment before the agency may fund, license, or assist a project which will affect the
property.
Should you have any questions about the National Register of Historic Places, or about this
nomination in particular, please feel free to contact me at the Historical Building, Capitol
Complex, Des Moines, Iowa, 50319, or by calling (515) 281-4137.
Sincerely,
A. Foster
National Register Coordinator
Thomas E. Downing · 712 N. Gilbert St. · Iowa City, Iowa 52245
319-337-8201
Steve Burns
City of Iowa City
Civic Center
410 E. Washington St.
Iowa City, Iowa 52240
November 30, 1995
HOUSIN6 & INSPECTION SERV:C£S
IOWA CI ~'P¢. I0~,~, ~
Re: Dropping of Rental Permit # RENO2252
Dear Mr. Bums;
Please remove my name from your files since presently I am living in the home at
712 N. Gilbert Street and it is not a rental property.
I would like to take this opportunity to thank you and the other inspectors for your
diligent efforts to help preserve and maintain Iowa City's historic homes in
neighborhoods such as mine and to offer best wishes and good luck in your
housing inspection endeavors. This old home I purchased in June of this year is
in need of some repairs but basically it has been kept in good condition over the
last ten years when it was a rental property. As I said on the phone the main
reason I was able to obtain the loan is because of the income-producing
possibility of this property.
While the city debates "low income" housing (this home sold for $75,100) I hope
the general public remains aware of the role the housing inspection department
plays in keeping rental neighborhoods free from the code violations which erode
aesthetics and decrease property values. Turning the low-end homes from rental
to single family housing would be one smaJl piece of the solution to help other
people like me to be able to afford to own a home in Iowa City.
Kudos to the City for enforcing the codes which kept the former landlord from
completely neglecting this property which enabled me to purchase it and
transform it into my happy home. I suspect that sometimes dogs may snap at
you, landlords may miss appointments with no notice, and the city probably
seriously under funds your department, so please be aware that this citizen
appreciates your efforts and wants to say, "Thanks and keep up the good worM"
Sinc, erely,
To: IO~ Oily CLERK
From jo hogarty IZ-6-9§ 8:5~am p. Z of ~
Johnson
Chados D. Duffy, Chairperson
Joe Bolk¢om
Stophen P. Lacina
Don
Sally Slutsman
BOARD OF SUPERVISORS
December 7, 1995
FORMAL MEETING
1. Call to order 9:00 a-m.
2. Action re:
3. Action re:
4. Action re:
Agenda
claims
formal minutes of November 30th.
payroll authorizations
5. Business from the County Auditor.
a) Action re: perufits
b) Action re: reports
Other
6. Business from the Zoning Administrator.
a) Second and final consideration of application Z9529 of David Long.
b) Other
7. Business from the County Attorney.
a) Report re: other items.
913 SODTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 522~1-1350 TEL: (319) 356-6000
FAX: (319) 356-6086
To: ~0~'1 C~TY CLERK
From Jo hogarty ~g-~-9§ 8:Sgaa p. 3 of 3
Agenda 12-7-95
Page 2
Business 15om the Board of Supervisors.
a) Motion re: request from Laurie Robinson, Executive Director for
John.qon County Historical Society regarding additional $1,500.00 grant
to rehabilitate historical records damaged by the 1993 flood.
b) Motion approving family farm' tax credits as recommended by the
County Assessor.
c) Other
9. Adjourn to informal meeting.
a) Inquiries and reports from the public.
b) Reports and inquires f~om the members of the Board of Supervisors.
Report fi'om the County Attorney.
d) Executive Session to discuss Administrative Unit collective bargaining.
e) Other
10. Adjournment
City of iowa City
IVIEMORANDUM
DATE:
TO:
FROM:
RE:
Decentbet 15, 1995
City Council
City Manager
Material in Information Packet
Memorandum from Council Member Baker regarding sales tax.
Memoranda from the City Manager:
a. Construction Management
b. Comments by Harvey Wehde
c. Planning and Zoning Matters
d. Jensen Tract - Harlocke/Weeber Area
e. Revised Budget Review Schedule
Copy of letter from the City Manager to Robert Burns and Charles Eastham
in reply to December 5 letter.
Memoranda from the Department of Planning and Community Development:
a. Iowa City/Johnson County Fringe Area Policy Agreement .~)
b. Neuzil Tract
c. Update on Butler Residence Study
Memorandum from the Director of Housing and Inspection Services regarding~<2~L~
HACAP payment in lieu of taxes/Broadway sale.
Memorandum from the Economic Development Coordinator regarding Ad HOC
Economic Development Con~nittee.
Memorandum from the Chair of the Design Review Committee regarding awards
for design excellence.
Memoranda from the City Attorney:
a. Partial Litigation Update
b. Public hearing on rate increases for the Water and Wastewater
Treatment Systems
Memoranda from the City Clerk:
a. Council Work Session of November 27, 1995
b. Council Work Session of November 28, 1995
c. Council Work Session of December 4, 1995
Memorandum from the Department of Public Work regarding City Recycling
Program.
Agendas for the December 12 and 14, 1995, meetings of the Johnson County
Board of Supervisors.
Three Year Financial Plan FY97-99 (proposed'budget)
Copy of)(emo from Asst. Fin. git. re~ardin% Laptops/Desktop computers
for City Council.
Agenda for 12/19 Informal meeting of the Board of Supervisors.
Information Packet'
December 15, 1995
page 2
Memo from City Clerk regarding Preliminary Draft of Organizational Heettng Agenda.
~opy of letter from TCI to Ma~or regarding C-Span School Bus.
Copy of letters from Council Member Throgmorton to Council and staff regarding his
exoeriences on Council and thanking everyone,
3857_
i2/ii/95
To: City Council
From: Larry Baker
Re: Sales Tax
I would like to propose that the new City Council offer a Local
Option Sales Tax to the voters in a Spring-96 special election.
Admittedly, a sales tax is regressive and should be considered only
as a last resort to solve any revenue problem. However, the
inevitable water and sewer rate increases, anticipated cuts in
federal funding, as well as other issues, justify a sales tax
discussion at this time. Thus, how the money is spent is just as
important'as how it is generated.
A specific ten year "sunset clause" should be part of the ballot
wording. The voters wouldknow that the sales tax would be limited
to only ten years, and another affirmative vote would be required
to continue it past that time.
The tax should also be designated for specific purposes. I would
suggest the following:
50% .... water/sewer rate rollbacks
20% .... subsidized and affordable housing
10% .... transit
10% .... downtown development
10% .... reserve fund
Using the latest revenue projections, at the end of ten years the
tax would have generated approximately 20 million dollars for
water/sewer rate rollbacks (or cash accumulation); 6-8 million
dollars for housing issues; and 3-4 million dollars each for
transit, downtown development, and the reserve fund.
The rationale for the water/sewer rollback is obvious. Each of the
other options has merits that might make the total proposal more
politically viable.
Transit is facing severe cutbacks. We have the best service in the
state, and the sales tax is a way to stabilize the current system°
I do not propose using the revenue to create new transit
obligations.
Subsidized and affordable housing is an issue that requires a
substantial public commitment in order to achieve any significant
results. However, asking Iowa City to make a pocketbook commitment
will require that this Council itself have a clear understanding
and agreement about how the issue is defined, and how the money
will be used.
Downtown development would include Near Southside Revitalization as
well as the already established area. A blue ribbon task force
should be organized to focus specifically on the future of the
"heart" of Iowa City.
Finally, I strongly suggest that ten percent be set aside for the
reserve fund. There will be fiscal challenges in the future that we
can probably not anticipate. A strong reserve fund will provide
this and future Councils with financial flexibility that other
communities will envy. I would also suggest that the Council adopt
a formal policy that requires a five vote majority to spend any of
the new reserve accumulations.
A word of caution, however. This and future councils will have to
avoid the temptation to spend money simply because we have access
to it. Other than for housing and downtown development, and the
water/sewer rollback, sales tax revenue should not be seen as a
source of increased funding for any existing programs or
departments, and we should discourage new requests for city
funding.
Another word of caution. If our property tax revenues are
jeopardizedby future state actions, we must be prepared to go back
to the voters and seek a revision in the sales tax option which
will require a different allocation of funds.
The above ideas are meant to stimulate discussion about the
financial future of Iowa City. The important point is that that we
need to start that discussion soon. We need to hear from the
p~blic, and we need to talk among ourselves.
Thanks for your consideration.
City of Iowa City
MEMORANDUM
Date:
To:
From:
Re:
December 14, 1995
City Council
City Manager
Construction Management - Wastewater projects
As some of you recall from past experiences, one of the cdtical components of a successful
capital project is construction management. This involves oversight in the field of the actual
construction activities associated with a capital project. On most City projects, we use our own
construction inspection staff to oversee activities. Major capital projects require a significant
commitment of time, often involving several years. The construction manager virtually "lives" at
the job. With these major projects, we most often hire a construction management firm. Many
of the large engineering consulting firms provide these services.
We are proposing a change in our past practice as it relates to the upcoming sewer project. We
are suggesting that construction management be done "in-house." The intemeptor sewer and
relief sewers project recently awarded and the proposed Napoleon Park pump station, which we
would hope to award in June, are major wastewater construction projects. The total construction
time will approach 30 months.
We believe we can save a substantial amount of money by managing these projects to the
greatest extent possible with our own employees. We must consider if we use our own
employees, we will be taking away from other traditional City construction activity. We have built
into our consideration the need to keep our other construction work moving along.
The Department of Public Works has proposed, and I have encouraged them to prepare an in-
house inspection proposal for your consideration. The proposal would involve the transfer of Tim
Randall, one of our Construction Inspectors, from his current position within the Engineering
Division to a newly-crsatad position of Special Projects Inspection Manager. Tim would assume
construction management responsibilities and would hire two project inspectors to work under his
supervision.
These three people would be the City's staff for the on-site quality control of the construction work
and, in its simplest terms, protect the City's interests as the project is built. The estimated cost
of this component of the work effort (staff and directly-related costs) would be approximately
$200,000 per year.
In addition, we will need to support Tim and his staff by entering into contracts with other
engineering consulting firms to perform field survey work, establish and maintain horizontal and
vertical control over the construction activities, and assist in technical review on-site. We believe
we can negotiate such contracts and these costs are estimated to be approximately $260,000 for
this work. In addition, we will need to purchase testing materials and other contracts at a cost
of approximately $55,000. The total project construction management cost for 30 months would
2
be approximately $815,000. We believe these costs compare most favorably with a proposal
submitted by Stanley Consultants whereby they estimate the cost to be $2.146 million to provide
construction management services.
The transfer of Tim from the Engineering Division will leave the Engineering Division understaffed
at a time when many projects are coming together. We will be recommending that the vacated
positions be filled as soon as possible, and Tim will be able to return to his original position upon
completion of the work. Those employees hired for these vacancies would recognize the
limitations- 30 months of employment. This would allow us to complete the sanitary sewer/plant
connection project, the Napoleon Park pump station, as well as continue our other City
construction activity at some reasonable level. In general terms, we estimate that we can save
the wastewater project approximately $1+ million with this proposal.
If we are successful, as we believe we can be, the concept of internal construction management
by City employees may be carried forward to our proposed water projects. We believe the cost
savings warrants our efforts.
cc: Director of Public Works
Dlrector of Finance
City Engineer
Date:
City of Iowa City
MEMORANDUM
December 13, 1995
To: City Council
From: City Manager
Re:
Comments by Harvey Wehde
Attached is a copy of the document presented to you by Mr. Harvey Wehde at a recent Council
meeting. While I have not had time to undertake detailed research, there are certain comments I
believe pertinent to his documented statement. I will provide a brief response.
The cost of the "tree ordinance" is as much a political decision as is the administrative support.
The staff supported the various boards, commissions and other groups that drafted the
ordinance. Whether it succeeded or failed, I believe, is a question for you to answer to Mr.
Wehde. Furthermore, it is difficult to identify each and every cost item without some further
definition as to what should be included.
I have no idea where the "reliable sources" came to their conclusion with respect to the
sensitive areas ordinance. I would need far more information to substantiate or even debate
such a comment.
The property rights of the individual with respect to the sensitive areas ordinance was reviewed
by the City Attorney and you are aware of her opinions.
The commentary about "upsizing the City government" to meet the apparent administrative
costs of the ordinance may have some relevance. Some time ago we informed you of the
need for possibly up to two positions. We routinely incorporate all costs in any personnel
estimates. I have no idea where the number "$270,000 per year" came from. It is not even
remotely close to the cost for two staff people.
5. The question of an impediment to growth, loss of tax base, etc. is a matter of perspective.
The issue of adding time to development is of concern to developers. The political question
is whether the time involved provides for quality development and thereby favorable long-term
implications on a community. The successful public official is a futurist and considers the next
generation. Those in the development business share those concerns. I am sure, but the need
for immediate profit will most often outweigh the futuristic motives.
In his closing comments, what he indicates that disturbs him the most is that we did not look at the
financial risk. That's incorrect. And the commentary about "a mission to pass" is also incorrect. The
sensitive areas ordinance was reviewed by a citizen body called the Rivedront and Natural Areas
Commission, it was then further reviewed by another citizen body called the Planning and Zoning
Commission, and then reviewed following public hearing by an elected citizen body called a City
Council. Prior to all of these reviews, the ordinance was drafted by a citizens' body made up of
divergent interests. The impression that something is being "rammed through" is just simply not the
case. Of the many ordinances you consider, I can not imagine one which has received much more
citizen participation long before it ever reached the Council's legislative agenda.
Attachment
Iowa City Staff And Council
PRESENTED BY:
Harvey Wehde; Owner of Iowa City Insulation Inc.,
Sand Road Investors, member of Iowa City Home
Builders Association and local area Chamber Of
Commerce.
I do not feel the taxpayer has been informed about the cost of
implementation of this ordinance. I request the answers to these
questions. How long will it take to provide this information?
1. What are the costs to the taxpayer to this point for
drafting the Tree Ordinance that was 'Dead on Arrival' over
year ago, and the Sensitive Areas Ordinance to this point.
2. I have heard estimates, from reliable sources, that this
ordil%ance will add $3000.00 - $4000.00 to lot costs in Iowa City
or 10% development costs for a subdivision.
3. In some circumstances this could violate an individual's
property rights.
4. Upsizing Iowa City government: Did you consider how many
individuals you would add to the staff? Secretaries, cars,
fringe benefits, Blue Cross/Blue Shield and retirement benefits?
I have heard estimates from people that the total package could
add up to $270,000.00 per year!
5. You also know this ordinance will impede growth, take away
from the taxbase, and add to the cost of housing in Iowa City.
6. This will add to the time frame for development, and time is
money.
In closing, what disturbs me the most is that the staff and
council have not looked at the financial risks, but were
on a mission to pass this Sensitive Areas Ordinance at any cost.
I request that this council postpone this ~ote until the new
council can tell the taxpayers what it is going to cost. This
will give the new council public input that might be relevant to
this ordinance.
City of Iowa City
MEMORANDUM
Date: December 13, 1995
To: City Council
From: City Manager
Re: Planning and Zoning matter - December 18-19 Council Agenda
At your upcoming Council meeting, you will be considering a resolution to set a public hearing
for January 16 on an ordinance to amend the Zoning Chapter to change a parcel of property
located at 1500 Sycamore Street from RS-5 to CO-1. This is the Lutheran Social Services
offices. The Planning and Zoning Commission has recommended denial of the requested
rezoning.
The purpose of this memorandum is to advise you that the United Way of Johnson County has
considered a possible reiDcation, if rezoning were to occur, to this site. As you are aware, t am
President of the Board of Directore of the United Way of Johnson County. I wanted to remind
you in the event questions are raised concerning my involvement with the United Way and the
United Way being a possible new tenant. I have not discussed the rezoning with any member
of the Planning and Zoning Commission.
cc: Karin Franklin
City of iowa City
MEMORANDUM
Date:
To:
From:
Re:
December 11, 1995
City Council
City Manager
Jensen Tract - Harlocke/Weeber Area
You may recall the Parks and Recreation Commission authorized the Director to contact the
owners of the Jensen property about possible purchase. This four-acre site is located in the
Harlocke/Weeber area and has been part of the current discussions about the rezoning in the
area. The Director indicated to the attorney for the Jensens, Robert Jansen, of an interest
in purchasing the site at ~ 15,000 per acre. Jansen has indicated the property owners are
expecting 940,000 per acre, although iris negotiable. He indicated we should submit another
offer substantially higher and they would consider the offer.
Terry will discuss this issue with the Commission and others, but for the time being it does
appear to be well out of our price range, that is, what we are willing to pay for a four-acre
parcel.
We will keep you advised,
cc: Terry Trueblood
Karin Franklin
~Ner',semr
City of Iowa City
MEMORANDUM
DATE:
TO:
FROM:
RE:
December 15, 1995
City Council
Steve Atkins, Marian Karr, Don Yuculs
Revised Budget Review Schedule
Based on your input the following dates have sun'aced as the best dates for budget work
sessions:
Monday and Tuesday - January 8 and 9, 1996
Monday snd Tuesday - January 22 and 23, 1996
We suggest you reserve those dates and we can firm up the actual times in the near future.
It has been suggested that we move the Mamh 12 regular meeting and adoption of the budget
to March 5 to avoid the National League of Cities meeting. Additionally I have been informed that
another Council Member will also be out of town that week. Therefore, we'll plan on March
meetings being the 4 and 5, and 25 and 26. We'll keep you apprised of any changes.
cclerk~budget
December 12, 1995
CITY OF IOWA CITY
Robert P. Burns
Charles Eastham
Saratoga Springs Ltd. Partnership
31 9 E. Washington St.
P.O. Box 1226
Iowa City, IA 52244
Dear Bob & Charlie:
I am responding to your letter of December 5, 1995, to the City Council, regarding site
acquisition for the construction of affordable rental housing. In your letter you requested the
Council's assistance with locating and acquiring a suitable site for such housing. We expect
that the new City Council will take up further discussion of affordable housing issues,
hopefully in February or March 1996. At that time I have asked the staff to prepare options
which will include suggestions such as yours.
We appreciate your input and your continuing efforts in trying to provide housing affordable
to Iowa City's low-income residents.
Sincerely,
Stephen J. Atkins
City Manager
cc: City Councill/'
Karin Franklin
Marianne Milkman
Doug Boothroy
b~samtoga
City of iowa City
MEMORANDUM
Date:
To:
From:
Re:
December 14, 1995
City Council and City Manager
Kadn Franklin, Director, Planning & Community Deve
Iowa City/Johnson County Fringe Area Policy Agreement
After the Council's discussion at the work session of December 4, the following points were
concluded by the Council to be an appropriate response to the County's revised agreement:
The Council rejects the change made by the County which would, in essence, give the
County authority to determine what land the City c~.n annex within the two-mile
extraterritorial jurisdiction.
2. Deletions under the section entitled Development Standards are acceptable.
The weakening of the language regarding cluster development is unacceptable and the
language describing a maximum lot size in certain areas should be reinserred.
In Area A, the Council would accept the RS density on the west side of Highway 1
provided cluster development to protect natural areas was required in any subdivision in
this area.
The Council rejected the County's proposal to provide only easements for sewer and
water within the City's projected growth area. The Council also rejected the opening up
of Area B, outside the City's growth area, to RS development. It was understood that the
County would be reconsidering their position on Area C, both regarding future density and
land use changes in the area and the statement regarding commercial and industrial
development.
It was understood that the extension of the two-mile area upon annexation as suggested
in the Commissions' original proposal would be reinserted.
Council also asked for an explanation of why cluster development should be advocated, and why
and where "dual" sewer and water systems were required. The concept of cluster development
is quite common in Iowa City in planned developments. Extending this concept to the County was
an issue that was raised and strongly supported by the County Commission representatives; the
City representatives on the fringe subcommittee also strongly endorsed this concept. The basic
ideas behind it are to protect natural areas; lessen the need for more extensive road extensions;
and to provide a more efficient way of providing services in the County. Such services include
school bus service and fire protection, both of which have been mentioned in public discussions
of the North Corridor.
2
The "dual" sewer and waste systems that have been referred to are the requirement to install
sewer and water lines to City specifications plus install package sanitary sewer systems and
common wells. This requirement would apply to any subdivision which occurs in the County within
the City's growth area. The purpose behind this requirement is to act as an economic
disincentive to development in the growth area of Iowa City prior to annexation. In the original
agreement proposal, these °dual° systems were required only in the growth area in Areas B and
C.
The summary provided above is to enable the current Council to agree on a position regarding
the Fringe Agreement at this point in time. Obviously, conclusion of the Agreement negotiations
will be taken up by the incoming Council. However, since a majority of the Council are
continuing, it seemed prudent to ensure that this group agreed to what you had discussed. We
will continue the discussion of this agreement with the new Council in January or February.
bjVd~ge
City of iowa City
MEMORANDUM
Date:
To:
From:
Re:
December 8, 1995 ; ,
CiW Council and City Manager ~' /---I,' i~ ~;~. '~--~ ;" '
-- !' '~/'/ ' n
Karin Franklin, Director, Department of Planni~LCommunity Developme t
Neuzil Tract
In October you received a memorandum indicating that we were ready to proceed with an
appraisal of the Neuzil property pending notification from William Meardon or the Neuzil family
that they were interested in selling the property. In that memorandum I advised the Council
to proceed with the appraisal if we had not heard from Mr. Meardon or the family by
December 1. We have received no new information from either party and would suggest that
if the Council is still interested in pursuing acquisition of this property, we proceed with the
appraisal. An appraisal could be completed by the middle of January. As you will recall, the
City of University Heights indicated they would share in the cost. Each city's share should
equal approximately $700.
We will proceed with acquiring an appraisal unless we hear otherwise from the City Council
by your meeting on December 19. Please contact me at 356-5232 if you have any questions
or comments regarding this matter.
CC:
William Meardon
Jack Neuzil
Don Swanson, Mayor, University Heights
City of Iowa City
MEMORANDUM
Date:
To:
From:
Re:
December 13, 1995
Chuck Schmadeke, Director, Public Works
Steve Atkina, City Manager
City Council
Scott Kugle 7~ssociete Planner.
Update on Butler Residence Study.
Attached please find a copy of a memo from Sue Licht and John Shaw regarding the
progress being mede on the Butler Residence study. As you may recall, Licht and Shaw
were hired to assess the structural integrity of the building and prepare a plan to
"mothball" the building to preserve it for future rehabilitation. The project seems to be
progressing wall. Although not mentioned in the memo, it was reported at the December
12 Historic Preservation Commission meeting that the main building is remarkably
structurally sound and "square," although there are some problems with the foundation
under an addition that was constructed on the west side of the house that should be
addressed. I will continue to update you on the progress of this project.
Attachment
12-11-1~ 11:35~M SUE LICHT A[A 31~'~-~ P.O1
Memorandum
I~TE:
TO:
FROM:
P,~
O~en'~lt' 11.1995
Hist~ic Presep~,~tion Commission
Sue Liefit, AIA and John ~,haw, AlP,
B~er House Progress
S(x~tt Kugisr
We Ilave rna~e ~ following progress on this project
- Structural Building As~mssment:
Silo Vb~t(s) to gather i~ormation completed by ~'~hitects, Archecologist,
Engineer amt Archltectura~ Historian, Novem~' 7~n and k~ov~mk~ 22M.
Report in Progress.
Building Mot}'~all Plml:
HiStoric Re~c.-G Pt~otos a~e c~mplete. But we recommend another set ~ the
vegetation around the building Is removed. We also were forfl.,hate to have a set of
photo~ printed that were ~ken in 1972 that are v~/go~d. The phmographer for this
project bad them in her files.
Rec~d Draw~gs a~e in progress, all the measuring is dorte.
Building Drawings and Specs for mothbailing pro~edure~ are not
/~'chaeol~ly Site Plan is started, rscommeMafi~s have no~ yet been received.
Cost Estimate is not done.
We are o~tlnuing to work and hope te have this project complete affe~ the first of the yea~.
TOTRL P.01
City of Iowa City
MEMORANDUM
Date:
To:
From:
Re:
December 15, 1995
Steve Atkins, City Manager
Douglas Boothroy, Director, Housing &
HACAP Payment in Lieu of Taxes/Broad
In accord with Council's request, HACAP has agreed
~ay in lieu of taxes ' Iowa
C~ty of
City $1,400 a year. This was included in the real estate contract executed Friday, December
15, 1995.
b~a~p
City of Iowa City
MEMORANDUM
Date: December 14, 1995
To: City Manager
From: David Schoon, Economic Development Coordinator~
Re: Ad Hoc Economic Development Committee
The following individuals have agreed to serve on the Economic Development Ad Hoc
Committee:
Derek Mauer
Vicki Lensing
Pam Ehrhardt
William Gerhard
Cheryl Whitney
George Starr
Jeff Cox
Carolyn Gross
Bob Sierk
Kathryn Kurth
Tom Bullington
Dick Ferguson and Mary New each respectfully declined to serve on the committee. Each
indicated that they would like to serve but that the first six months of the new year will be
extremely busy for each of them and thus unable to commit to regularly attending meetings.
Based on the original composition of the Committee, this would leave the Committee without
representation from industry and the University of Iowa. The Council needs to decide whether
or not to fill these slots, and if so with whom.
I informed the committee members that they need not do a thing until. staff contacts them in
January to arrange the committee's first meeting in February.
cc: Karin Franklin
THE UNIVERSITY OF IOWA
FROM:
DATE:
RE:
Mayor Susan Horowitz
Mary New ~
December 13, 1995 ]
Ad Hoe Committee on F. eonomie Development
Thank you for inviting me to serve on the Ad Hoe Committee on Economic
Development. Unfortunately I must decline the offer. As you are aware, Mary Sue
Coleman begins her presidency the first of the year, and I will be very busy with on
campus and out of town events with her for the coming months.
Thank you for thinking of me and I wish the committee well in this challenging
endeavor.
Ol~e oi' Unlve~ty Relatlom $ Old Capitol Iowa City, Iowa 52242-1000 319/3351)557 IAX 319/33541558
Frank Ransford
Pfe51den!
AFFILIATED LOCAL UNIONS
LOCAL No. 43 LOCA]. No. 353
~dar Rapids, IA 524~ D~ Moines, 1~ 50317
LO~ No. 1~ LO~ ~0. 427
December 8, 1995
Iowa Laborers' District c ur Cli ....Wllilem:G. Gerhard
5806 MEREDITH DRIVE, SUITE
DES MOINES, IOWA 50322
Phone: (515) 270-6961
Laborers' international Union of Nor~ Amedc'a'(AFLoClO)
CHICAGO REGION
Business Ma nage~/$ec~eta~y-Treasurer
AFFILIATED LOCAL UNIONS
~ No. ~ ~ ~0
2~2~ T~ B~din8 1~ M~n 5L
L~ N~ ~66 ~ No.
116 N. G~ne St. 1821 ~ffo~ ~. S~te 20~
~wa, ~ 52501 ~a, Heb~
LOCAL No, 1~38
705 S. Clinton SL
Iowa City. tA 52240
Office of the Mayor
City of Iowa City
410 East Washington St.
Iowa City, Iowa 52245
Dear Mayor Horowitz:
Thank you for inviting me to serve on your ad hoc committee on
economic development. I would very much like to be part of that
.committee. I have lived and worked in Iowa City since ~969 and
have represented a localunion of 150 construction workers who also
live and work in the Iowa City area.
I am looking forward to being part of the economic development
committee that will encourage and attract businesses and industry
that provide well paying jobs to our citizens.
once again thank you for inviting me to serve on this committee°
With kind regards, I remain
Business Manager-
Secretary/Treasurer
IOWA LABORERS' DISTRICT COUNCIL
cc: City Manager
David Schoon
WGG/jm
City of Iowa City
MEMORANDUM
Date: December 11, 1995
To: Mayor Horowitz and the City Council
From: Laur. a Hawks, Chair ~
Deemgn Review Committee
Re: Awards for Design Excellence
The Design Review Committee has established awards for design excellence. The
purpose of the awards is to encourage the preservation and enhancement of the
architectural end urban quality of Iowa City. The awards will recognize individuals
and organizations who have maintained, refurbished or constructed buildings or
exterior spaces that complement and contribute to the architectural character or
streetscape of Iowa City. Attached is a detailed description of the awards program
and a copy of the nomination form.
The Committee would like to present the award winners to the City Council and the
community at the City Council's February 13, 1995, meeting. Our intent is to keep
the presentation of the awards to no more than ten minutes, so as not to disrupt
your meeting. In the future the Committee hopes to establish an awards program
similar to that of the Historic Preservation Commission. Until then, the Committee
would be pleased with a brief presentation during a council meeting.
If presenting the awards at the February 13, 1995, meeting would be inconvenient,
the Committee would appreciate hearing from the Council if there would be a more.
convenient time. If you have any questions, please contact Marty Haynes, 354-
4700, or me, 354-1984.
cc: Design Review Committee
f:~drc~award~citycoun,doc
AWARDS FOR DESIGN EXCELLENCE
IOWA CITY DESIGN REVIEW COMMITTEE
PURPOSE:
AWARD CATEGORIES:
ELIGIBILITY:
STANDARD8
FOR AWARDS:
SCHEDULE:
SUBMISSION:
The Iowa City Design Review Committee has esta31ished an awards
program to encourage the preservation and enlmncement of the
architectural and urban quality of Iowa City. The awards will recognize
individuals and organizations who have maintained, refurbished or
constructed buildings or extedor spaces that complement and contribute
to the architectural character or streetscape of Iowa City.
Projects may be nominated and awards will be given in the categories
of (1) Exterior preservation of an existing building to maintain its
architectural features, (2) Extedor renovation of an existing building, (3)
New building construction, (4) New signs, canopies or awnings, (5) New
or refurbished streetscapes or exterior spaces. Projects must be either
a commercial, multi-family residential, or public project.
Projects may be nominated by the property owner, business owner, or
any interested person. The project must be located within the Iowa City
corporate limits and must be completed pdof to the deadline for receipt
of submissions. An individual or firm may submit an unlimited number
of entdes.
All submissions will be judged by a selected panel of design
professionals. The awards and honorable me.tions will be presented at
a program designated by the Design Review Committee. Each
nomination will be evaluated with reference to the Design Review
Ordinance guidelines. A checklist of the guidelines is attached to the
nomination form. A complete text of the guidelines is available for
review at the City of Iowa City Department of Planning and Community
Development.
Entry slides and required data must be received at the Department of
Planning and Commu.nity Development Office, Second Level, Civic
Center, 410 E. Washington Street, 5efore 5:00 p.m. on January 12,
1996.
For each project submitted, the applicant is required to provide materials
which effectively illustrate the work or activity. A minimum of three but
not more than 15 35ram slides that can be placed in a standard 80 slide
carousel slide tray are to be included for each entry. Photos/slides of
the predesign condition of projects is desirable, though not required.
Information concerning the project must be placed on the attached
Nomination and Descriptive Data Sheet. Please provide as much
information regarding your nomination as possible. All projects,
regardless of scale or type, will be considered.
If you have questions or would like assistance to complete. the
application or prepare the required slides, please call Martin Haynes,
Design Rewew Committee member, 354-4700, or David Schoon,
Department of Planning and Community Development, Civic Center, 410
E. Washington Street, Iowa City, Iowa, 52240, at 356-5236.
DESIGN REVIEW AWARDS PROGRAM
NOMINATION FORM
NOMINATION CATEGORY - Project must be a commercial, multi.family residential. or public project.
(check one):
Exterior Renovation to an Existing Building
Exterior Preservation of an Existing
Building to Maintain its Architectural
Features
OWNER/TENANT OF NOMINATED PROPERTY:
Name:
New Building Construction
New or Refurbished Streetscape
or Exterior Spaces
New Signs, Canopies and Awnings
Address:
Phone:
LOCATION OF NOMINATED PROPERTY:
Address:
Property Name (if applicable):
DATE OF CONSTRUCTION:
PROJECT CONSULTANT(S) [Archttect/Dsslgner]:
Name:
Address:
Name:
Address:
CONTRACTOR(S) WHO COMPLETED WORK:
Name:
Address:
Name:
Address:
(over)
DESIGN REVIEW AWARDS PROGRAM
DESCRIPTIVE DATA SHEET
SPECIFIC USE OF BUILDING:
PROJECT DESCRIPTION:
PERSON MAKING NOMINATION:
Name:
Address:
Phone:
ecodevMmom.trm
DESIGN REVIEW ORDINANCE
GUIDELINES CHECKLIST
Building Design:
Project's architectural design is desirable and compatible with surroundings.
Renovated buildings retain original architectural style and features/matedals of original facade.
Horizontal and vertical features on building fronts align to enhance visual continuity of streetscape.
First floor level provides interaction with pedestrians through use of doors, windows or lighting.
Exterior lighting provides adequate illumination for safety purposes and blends with architectural
design.
Colors are an integral part of the architectural style.
Rooftop equipment blends with building design or is screened.
Comments:
Yes No N/A
Relationship of Building to Slte:
Appropriately landscaped, integrates with surroundings, provides transition between project and
pedestrian use.
Parking and service areas blend with the street frontage or are screened from public view.
Height and scale is compatible along the street frontage to preserve character of street.
Building materials, colors, textures, lines and masses harmonize with adjoining buildings and sites.
S~te grading work blends with surrounding site grades.
Comments:
Landscaping:
Landscaping complements architectural features and improves the aesthetic quaJity of the
streetscape.
Plants which may be injured by pedestrian or motor traffic are appropriately protected.
Paved areas are designed to facilitate the safe and efficient circulation of pedestrians and vehicles.
Serwce yards, trash receptacles and storage areas are screened from public view.
Existing natural features are maintained and incorporated into site design if possible.
Street furhiture and miscellaneous structures are integrated with the architectural concept.
Comments:
2
Signs:
All signs and graphics relate to the building's design characteristics and are compatible with
nearby signs.
The number and size of signs is minimized in order to avoid visual clutter.
Multiple occupancy buildings have developed "signage programs" that promote integrated design
and equitable space and size distribution.
External or flood lighting complements project design.
Signs do not produce excessive glare.
Lettering and graphic styles are in keeping with the project's design and character.
Comments:
Yes No N/A
Canopies and Awnlnga:
Canopies and awnings respect the style and character of the structure on which they are located.
The highest point of the canopy or its superstructure is not higher than the midpoint of the space
between the second story window sills and the top of the first floor storefront window awning
canopy or transom
Comments:
Definlfiona:
COMPA TI,91/,.ITY: Harmony in the appearance of two or more buildings, structures and landscape developments along
the same streetscape.
HARMONY': An aesthetically pleasing image resulting from an arrangement of various architectural and landscape
elements.
LAIVD,S'C,4PE: Elements of nature, topography, buildings and other man-made objects viewed in relation to one
another.
MISCELLANEOUS STRUCTURES: Structures, other than buildings. visible from public ways. Examples are: memorials,
antennas, sheds, shelters, fences and walls, transformers, drive.up facilities.
SCALE: The relationship of the size of elements to one another and to the human figure.
SCREENING: Structures and/or plantings which conceal an area from view from a public way.
STREET FURNITURE: Man-made objects other' than buildings which are part of the streetscape. Examples are:
Oenches, litter containers, slanting containers, sculptures, vending machines and newspaper dispensers.
STREETSCAPE: The scene of a public street or way composed of natural and manmade elements, ~nciuding buildings,
paving, plantings, street furniture and miscellaneous structures.,
Comments:
City of iowa City
MEMORANDUM
Date:
December 14, 1995
To: The Honorable Mayor Susan M. Horowitz and Members of the City Council
From: Linda Newman Woito, City Attorney ~
Re: Partial Litigation Update
IDNR Administrative Al~13eal, to be handled as a "contested cas~"
Attached please find a letter from the compliance and enforcement bureau of the Iowa
Department of Natural Resources, directing the state Department of Inspections and Appeals
to begin a "contested case" procedure in the matter of the DNR's order for the CiW to
eliminate all mercury from the city's wastewater stream.
This will begin a new administrative appeal, or litigation at the state agency/administrative
level. I will continue to defend the City.
Please call if you have questions at 356-5030.
CC;
City Manager
City Clerk
Assistant City Manager
Public Works Director
Wastewater Treatment Division Superintendent
Drew Ives, Counsel for University of Iowa, FYI
Attachment
Inw~d~vSppl.mmo
TERRY E. BRANb~'FAD. GOVERNOR
December 11, 1995
DEPARTMENT Of NATURAL RESOURCES
RECFIyF. D
Mr. Larry Bryant
Department of Inspections and Appeals
Lucas State Office Building
LOCAL
RE: City of Iowa City
Dear Mr. Bryant:
Enclosed please find a Notice of Appeal from the City o£Iowa City. The Subject of the appeal is
Administrative Order No. 95-WW-16, a copy of which is also enclosed. This subject is governed
by Iowa Code Chapter 455B, Division Division llI, Part 1, and 567--60-64, Iowa Administrative
Code.
Please initiate contested case procedures in this matter. Diana Hansen will be representing
Department staff in this case and future correspondence or other communications should be
directed to Ms. Hansen.
Sincerely,
Michael P. Murphy, Chief
Compliance and Enforcement Bureau
Enclosures: Notice of Appeal; Administrative Order No. 95-W'W-16
cc: FO6
Linda Newman Woito - Iowa City
Diana Hansen
WALL/~CE STATE OFFICE 8UILDING / 0ES MOINES. iOWA 50~19 / $15.281-5145 I'I'DO 515-242-5,,ee71 FAX 51
City of iowa Ciity
MEMORANDUM
Date: December 14, 1995
To: The Honorable Susan M. Horowitz and Members of the City Council
From: Linda Newman Woito, City Attorney ~
Re: Public Hearing on Rate Increases for the Water and Wastewater Treatment Systems;
Ordinance Required
For as long as the City of Iowa has had ownership of the City water utility, City Code has
required the City to hold a public hearing on all water utility rates. When the City Code was
recodified last year, the Code was amended to include public hearings and official notice for
all public utilities, including wastewater, landfill, etc.
Section 14-3A-4 requires that notice of the headng "shall be published as required by state
law." Since the City will be amending a rate ordinance, at least a rough draft copy of the
ordinance should be on file with the City Clerk when the public headng is set. In order for a
public hearing to occur, the public should have some ordinance to comment upon. Thus, I
suggest placing at least a rough draft copy of the water/wastewater treatment rate increases
on file with the City Clerk, as the legal published notice indicates.
CC:
City Clerk
City Manager
Assistant City Manager
Finance Director
City Attorney Office Staff, FYI
tp3~
City of Iowa City
MEMORANDUM
Date:
December 8, 1995
To:
Mayor and City Council
From: City Clerk
Re:
Council Work Session, November 27, 1995 - 7:50 p.m. in the Council
Chambers
Mayor Horowitz presiding. Council present: Horowitz, Baker, Kubby, Lehman, Novick, Pigott,
Throgmorton. Staff present: Arkins, Helling, Woito, Kerr, Franklin, Milkman, Boothroy.
Council Members Elect: Thornberry, Vanderhoef. Tapes: Reel 95-133, All.
HOUSING DISCUSSION:
Reel 95-1 37, Side I
Council Members and staff discussed a recap of the housing policy; private/public
partnerships; existing partnerships; barriers to partnerships; and possible approaches to new
partnerships. City Manager Arkins, PCD Director Franklin, Community Development
Coordinator Milkman, HIS Director Boothroy, and developer Mace Braverman provided
information.
Council directed staff to prepare a menu of options for the City to become more aggressive
in development of affordable housing.
Meeting adjourned at 9:00 p.m.
City of Iowa City'
MEMORANDUM
Date:
December 15, 1995
To:
Mayor and City Council
From: City Clerk
Re.'
Council Work Session, November 28, 1995 - 7:10 p.m. in the Council
Chambers
Mayor Horowitz presiding. Council present: Horowitz, Baker (left at 7:50 p.m.), Kubby,
Lehman, Novick, Pigott, Throgmorton. Staff present: Arkins, Helling, Woito, Karr, Randall,
Boothroy, Schutt. Council-elect: Vanderhoef, Thornberry, Norton. Tapes: Reel 95-138, All.
HOUSING ASSISTANCE PROGRAM:
Reel 95-138, Side 1
Council reviewed Arkins' November 21st memo regarding Assisted Housing Program
recommendations and discussed the program. City Manager Atkins, HIS Director Boothroy
and Housing Specialist Schutt.presented information. After discussion, Council directed staff
to implement the recommendations as outlined.
Meeting adjourned at 8:35 p,m.
clerktccl 1-28Jnf
City of iowa City
MEMORANDUM
Date: December 15, 1995
To: Mayor and City Council
From: City Clerk
Re: Council Work Session, December 4, 1995 - 6:35 P.M. in the Council Chambers.'
Mayor Susan Horowitz presiding. Council present: Horowitz, Kubby, Lehman, Novick,
Throgmorton, Pigoft (6:40 p.m.), Baker (8:35 p.m.). Staff present: Atklns, Helling, Woito, Karr,
Franklin, Davidson, Fosse, Schmadeke, Winstead, Council-Elect present: Norton, Thornberry,
Vanderhoef. Tapes 95-139, all; 95-141, all; 95-142, Side One.
REVIEW ZONING MATTERS
Reel 95-139, Side One
PCD Director Franklin presented the following Planning and Zoning items for discussion:
Settin~ a public hearin.q for December 19 on an ordinance amendinq Title 14, Chapter 6,
entitled "Zoning," to allow recvclin.q processin.q facilities in the I-1, General Industrial, zone
and related amendments.
Franklin stated there would be further information provided on December 18 and 19.
Settin.q a public hearin~ for December 19 on an ordinance amendinq Title 14, Chapter 6,
entitled "Zoning," Article N, entitled "Off-Street Parkln~ and Loadin.cl," to reference the
Parkin.el Facility Impact Fee Ordinance in the off-street parkina re.clU at ons section of the
Zonina Chapter.
Ordinance amendin.q the Zoninq Cha13ter bv adoptin.q a Sensitive Areas Ordinance to
reclulate deve[o13ment on properties containinn environmentally sensitive features,
includincl wetlands, stream corridors, steel3 slopes, wooded areas, hvddc soils, prairie
remnants and archaeolo(~ical sites. (Pass and Adopt)
Public hearin.el on an ordinance amending] the Zoninq Chapter bV repealin~ Title 14,
Chapter 6, Article J, Section 1, River Corridor Overlav Zone
Ordinance amendin.q the Zon n.q Chapter bv repealin~ t t e 14, Chapter 6, Article J, Section
1, River Corridor Overlav Zone. (First Consideration)
Fo
Public hearin.el on an ordinance amendin~l Titis 14, Chapter 5, Buildinq and Housinch
ArticJe H, Site Plan Review, to include a reference to the Sensitive Areas Site Plan.
Ordinance amendinq Title 14, Chapter 5, Buildin.q and Housin.q, Article H, Site Plan
Review, to include a reference to the Sensitive Areas Site Plan. (First Consideration)
eJ
2
Public hearin.cl on an ordinance amendinq Title 14, Chapter 5, Buildin~l and Housina,
Article I, Grading Ordinance, to make it consistent with the Sensitive Areas Ordinance.
Novick requested that the wording "25% or steeper" should be used consistently in the
ordinance.
Ordinance amending Tifie 14, Chapter 5, Building and Housing, Article I, Grading
Ordinance, to make it consistent with the Sensitive Areas Ordinance. (First Consideration)
Public headrig on an ordinance amending Title 6, Public Health and Safety, Chapter 3,
Weed Control, Section 3, Natural Areas, to make it consistent with the Sensitive Areas
Ordinance.
Ordinance amending Title 6, Public Health and Safety, Chapter 3, Weed Control, Section
3, Natural Areas, to make it consistent with the Sensitive Areas Ordinance. (First
Consideration)
Public hearincl on an ordinance amending Title 14, Chapter 6, entitled "Zonin.q," Article 5,
entitled "Performance Standards," Section lOB, concemincl the location of above.clround
storage tanks.
Public hearin.cl on an ordinance amendin~g the Zonin(~ Chapter to clarify the definition of
time/temperature signs.
Franklin stated Design Review has requested Planning and Zoning reevaluate the issue
of projecting signs. City Attorney Woito responded to questions regarding Uncommon
Grounds time and temperature sign. Majodty of Council Members directed staff to put in
abeyance legal action against Uncommon Grounds.
Public headn.q o_n an ordinance amendinq the Zoning Chapter to allow adult day care,
elder family homes, and elder group homes under certain conditions in Iowa City, and to
change the definition of elderly.
Council agreed to elder family homes at 7 people and elder group homes at 5 people
requiring certification.
Ordinance amending the Zoning Chapter to allow adult day care, elder familv homes, and
elder group homes under certain conditions in Iowa City, and to chan.qe the definition of
elderly. (First Consideration)
Public hearincl on an ordinance amending the Zoning Chapter to reguire bicycle parking
for commercial and multi-faro,Iv residential developments.
Dean Thomberry provided input about bicycle parking in commemial zones. In response
to Council, Franklin stated she will prepare revised language options to include tradeoff
of automobile parking for bicycle parking for commercial and residential requirements.
Ordinance amending the Zoning Chapter to require bicycle parkinq for commercial and
multi-family residential developments. (First Consideration)
Letter to the Johnson County Board of Supervisors recommending approval of a
requested rezonin.q of approximateIv 66 acres from RS, Suburban Residential, to M1,
3
Li.qht ndustr a, for property located in Frinqe Area 5 on the east side of Scott Boulevard,
North of 420th St. SE. (CZ9543)
Council requested staff revise the letter to include concerns regarding small piecemeal
development and annexation.
NEAR SOUTHSIDE REDEVELOPMENT PLAN (Agenda Item #19)
Reel 95-139 Side 2
PCD Director Franklin asked if Council had questions concerning the Near Southside
Development Plan.
FIRST AVENUE RECONSTRUCTION DESIGN ALTERNATIYES
Reel 95-139 Side 2
PCD Director Franklin, Transportation Planner Davidson, City Engineer Fosse, and Project
Engineer Jim Schnoebelen provided Information regarding First Avenue reconstruction design
alternatives. Council-elect members Vanderhoef and Thornberry commented on the proposed
plans. Council supported the three-lane design of Firat Avenue reconstruction project.
Staff action: Proceeding with design work (Davidson)
FRINGE AREA AGREEMENT DISCUSSION
Reel 95-141, Sides 1 and 2
PCD Director Franklin presented information about the Fringe Area Agreement. Council reviewed
highlights of the County responses (Franklin's November 28, 1995 memo regarding Iowa
City/Johnson County Fringe Area Policy Agreement). Franklin stated she will follow up with
summary memo of Council discussion.
Staff action: Memo In December 15 Council packet (Franklin).
WEST HIGH DRIVEWAY/TRAFFIC SIGNAL
Reel 95-141 Sides 1 and 2
City Manager Atkins and City Engineer Fosse presented information. Iowa City School District
representatives Jerry Palmer and Jerry Argenbright raised concerns regarding the need for traffic
signals at West High driveway intersection. Council directed staff to split project to have federal
aid and non-aid sections, and contact Iowa City Community School Board regarding sharing
funding for the traffic signal.
Staff action: Meeting will be held with school officials on Wednesday, December 20
(Davidson).
COUNCIL AGENDA/TIME
Reel 95-141 Side 2
1.
Horowitz noted that Council will not meet with the Johnson County Board of Supervisors
on December 11, 1995 and no work session will be held that evening; and suggested the
December 18, 1995 Council work session include collective bargaining discussion.
In response to Horowitz, Pigott stated he will present a memo to Council regarding
strategy groups to discuss the downtown vitality.
Lehman thanked City Clerk Karr for including the Rules Committee minutes of February
1, 1994 in Council packet.
o
o
10.
11.
12.
13.
14.
15.
revised 12/19/95
4
Throgmorton announced that he has been invited to appear on "News to Us" at 6:30 on
Wednesday, December 6.
(Agenda Item 23 - Cable Franchise Agreement). Pigott advocated that the Broadband
Telecommunications Commission prepare a letter or resolution to endorse PATV. Kubby
urged Council Members to state their support at Council's formal meeting.
Kubby noted that Council Member Novick will attend the next Human Services funding
meeting for her.
Kubby requested that at the December 19, 1995 formal Council Meeting she would like
Bruno Pigott to swear her in at the beginning of that meeting.
Kubby asked Council Members if they would like to discuss the water and wastewater
rates. Lehman noted that discussion should occur after the public hearing. Kubby
suggested that Council Members review the June 30 memo regarding water and sewer
rates.
Baker reported that he will give a summary of the National League of Cities meeting in
Phoenix at Council's formal meeting.
Baker noted that the parking ramp next to the Holiday Inn in Phoenix had basketball
courts on the top floor.
Kubby requested Council Members give her input regarding what information should be
on JEONET.
In response to Horowitz, Baker stated he will attend the Blood Donor Center ribbon-cutting
ceremony on Friday at 10:00.
Mayor Horowitz announced that City Manager Atkins has been asked to serve on the
Policy Committee of the Iowa League of Cities.
Horowitz requested nomination for the President's Service Award.
City Attorney Woito noted that Assistant City Attorney Anne Burnside will be attending
Council's formal meeting on Tuesday.
Meeting adjourned at 10:25 p.m.
e
4
Throgmorton announced that he has been invited to appear on DNews to US" at 6:30 on
Wednesday, December 6.
ur
nda Item 23 - Cable Franchise Agreement). Pigott advocated that the Broadband
mtcatlons Commission prepare a letter or resolution to endorse PA'rV. Kubby
Members to state their support at Council's formal meeting.
Kubby
Kubby
Bruno Pi
Kubby asked
rates. Lehman
suggested that
rates.
that Council Member Novick will attend the next Human Services funding
her.
that at the December 19, 1995 formal Council Meeting ~//e would like
her in at the beginning of that meeting. ~
Members if they would like to discuss the w~..er. and. wastewater
that discussion should occur after the py151ic hearing. Kubby
Members review the June 30 memo re.g/~ding water an~ sewer
9. Baker reported
Phoenix at
10.
11.
12.
13.
14.
15.
give a summagi of the
meeting.
ue of Cities meeting in
Baker noted that the
courts on the top floor.
ramp next to the
Inn In Phoenix had basketball
Kubby requested Cot
on JEONET.
what information should be
In response
ceremony on Friday at 10:00.
Blood Donor Center ribbon-cutting
Mayor Horowitz announced
Executive Board of the Iowa
of
Atldns has been asked to serve on the
Horowitz requested
the
Service Award.
City Attorney Woito
Council's formal meeti
that Assistant Cit
on Tuesday.
Anne Burnside will be attending
Meeting adjourned at ,.m.
CleA~CCt 2-4.inf
Chuck ,qchmadck~, Public Works Director
~loyd~ P¢lk~, ~upt. of Solid Waste
Oily Recy~li~§ Program Items
METAL & WHITE C, OOD~ - (APFLIANCES, ETC.)
The Iowa Cily Land~l started sepsraiion of metal and. wl~e goods on 8/1/89. The Rcfase Division s~rted sepm~ate
ctubsid¢ collection of white goods on 8/1,~5'9. The curbside collected white goods arc taken to the Landfill recycle site.
White goods oxe then pickod up and recycled by Alter Corp. of Davenport, Iowa or ~'.R Appliance. Because Alter Corp. ~
not take certain appliances, we also use the services ofl. R. Appliance. Be,,~nning Febmay 21, 1995 I. R. Appliamc began
collecting appliances from us at the landl~l. We ~ be dlarg~d $12.50 per appliance. There may be a few ¢xeptions to this
price for ve~, large md commercial appliances.
MONTH/YEAR COTJ.!~CTBD CURBSIDE COLI.RCTED ~il LANDFfLT.
Dec, 1994 4.79 ton 16.88 ton
Jan. 1995 3.4? ton 1131 ton
Feb, 1995 2.14 ton 13.46 ton
Mar, 1995 3.91 ton 26.08 ton
Apr, 1995 4.28 ton 24.39 ton
May, 1995 4.44 ton 20.!~ ton
Jun, 1~95 6.98 ton 28.30 ton
Jul, 1995 6.26 ton 31.28 ton
Aug, 1995 4.72 ton 27.O4 ton
8ep, 1995 3.33 ton 21.41 ton
Oct, 1995 3.09 ton 12.25 ton
Nov, 1995 1.41 ton 13.44 ton
TOTAL$ ,~32 ton 247.31 ton
The tonnages collected by Alter Corp. do not necessarily reflect the month that the white goods are collected by the Land~
MoN'rR/YEAR COLLECTED/ALTER CORP INCOM~ FROM ALTER CORP.
Dec, 1994 15.36 ton 982.23
1an, 1995 9.01 ton 663.65
Feb, 1995 8.42 ton ?28.85
Mar, 1995 4.73 ton 227.52
~pr, 1995 7.17 ton 408.41
May., 1995 0.00 ton o.oo
Jun, 1995 8.02 ton 460.37
Jul, 1995 .oo ton .0o
Aug, 1995 .00 ton .00
Sep, 1995 .00 ton .00
Oct, 1995 9.97 ton 757.83
Nov, 1995 .00 ton .00
TOTALS 62.6§ ton 4228.86
2
1VIETAL & WH!TB GOODS ¢CONT3
The touna§cs collected by ~.R. do not n¢ccssen3y rcficc~ the month th~t the wldic goods arc collected by the Landfi]Z
,YiOI,{THf~.a..RTON8 COLI~C'I~D/J,R, .~ COI.L]~CYED BY J. R,
Feb, 1995 28.52 ton 361 4,512.50
Mar, 1995 41.34 ton 466 5,825.00
Apr, 1995 78.97 ton 848 ' 10,600.00
M~, 1995 34.84 ton 425 5.312.50
lun, 1995 33.90 ton 380 4,750.00
lttl, 1995 44.76 ton 553 6,912.50
Aug, 1995 54.24 ton 333 4,162.50
Sep, 1995 16.96 ton 237 2,962.50
Oct, 1995 9.00 ton 127 1,587.50
Nov, 1995 15.21 ton 181 2,262.50
Dec, 1995
Jan. 199~
TOTALS ;{57.74 ton 3911 $48,88730
PD. TO
YARD
The Iowa City Land~ stud separation of yard waste and the Refuse Division st~ted separ~ curbside collection for yard
waste on 5/21/90. The curbside collected yard waste is taken to the Landfill recycle ate.
MONTH/~AR COJ,LR_CTI~D CURB~H)]g C_OLL~CT~D ~. LANDFIILL
Dec, 1994 35.29 ton 94.72 ton
San. 1995 49.00 ton 61,65 ton
Feb, 1995 7.06 ton ' 15.25 ton
Mar, 1995 83.60 ton 119.09 ton
Apr, 1995 147.66 ton 232.45 ton
M~y, 1995 263.33 ton 327.96 ton
Jun, 1995 58.21] ton 182.93 ton
~'ul, 1995 129.44 ton 181.55 ton
Aug, 1995 103.31 ton 211.45 ton
3ep, 1995 80.51 ton 139.73 ton
Oct, 1995 108.76 ton 166.60 ton
Nov, 1995 64,50 ton 111.26 ton
TOTALS 1130.74/on 11M4.64 ton
The Cit3fs ~ro r~o]cling program sta~d on 9fl/$9. Ti~os aro coll¢ct~d at fiac Iowa City Landfill and at ~hc curb by the
Refuse D/v/sion, then t~hcn to tile I.~nd~ recycle s/re. Bc~n§ May 9,1995, BFI T/re Re.clefs of iV~nn¢sot~ Inc. bc~
collect/n§ t/r~s from ~fi¢ land~ for d/sposaL Th,~ cheque the C~ of Iowa Cit~ Landfill $105.00 p~r ton [br ~ dsposal.
.~ONTff/YIL~ CQLLRCTgD CURBSID]/ COI,LRCT~D~. LANDFILL
Dec. 1994 .32 ton .$5 ton
lain 1995 .00 ton .75 ton
Feb. 1995 .06 ton 1.49 ton
Mar, 1995 .49 ton 2.43 ton
Apr, 1995 .59 ton 3.89 ton
May, 1995 1.29 ton 3.68 ton
Sun, 1995 .56 ton 3.37 ton
$ul, 1995 .24 ton 1.~3 ton
Aug, 1995 .11 ton 4.41 ton
s~. I995 .85 ton 2.13 ten
Oct, 1995 .13 ton .52 ton
Nov. 1~95 .32 ton 3.57 ton
TOTALS 4.~6 ton ~.~2 ten
MoN'rH/~AR
May, 1995
Jun, 1995
$ul, 1995
Aug, 1995
3~p, 1995
Oct, 1995
Nov, 1995
Dec, 1995
San, 1996
Feb, 1996
Mar. 1996
Apr, 1996
TOTALS
COLLeCTeD BFI p,~m._ TO BFI ~ RgC'i'CLgRS
32.61 ton $3,424.05
.00 ton 0.00
.00 ton 0.00
.oo ton 0.00
.00 ton 0.00
15.69 ton $1,647.45
.oo ton .oo
48.30 ton $5,071.50
The City bogan drop s/~ collocfion of n~vspllat on 3,92/90. with s/~ 1ocal/ons now ava~ablo (Econofoods. No. Dodg~
¥cc. City C~ton, ~xetdalc M~l, ~/camorc Ma~, Rochcstcr Arc. Hy ¥cc). The City collc~ the ncwsp~t from the drop
sites and delivers ~h~n to City Carton Co. for proccssing. In addilion, lhc City began curbsidc collection of n~wsprint on
W13/92. The cufosid~ newsprim is also &livered to Ci~ Croon Co. for proc~ssi~ The Ciiy ma~ pa~ to or
paymoU from Ci~ Carton Co. by w~i~ accordin~ to li~ Chicago Market price. Since luly, 19~4 City Carton has been
paying th~ Ciiy for n~wsprint from the curb aud bins b~s~d on the markat value.
MONTH/YItAR COLLliCTgD CURB$1DI~ COLLECTI~D (& DROP $1Tg$
Dec, 1994 37.77 ton 136.71 ton
lan, 1995 30.77 ton ~.17 ton
Feb, 1995 32.00 ton 103,43 ton
Mar, 1995 35.42/on 116.29 ton
Apr, 1995 34.57 ton 114.76 ton
May., 1995 42.08 ton 138.78 ton
Jun, 1995 39.60 ton 114.02 ton
3'ul, 1995 34.66 ton 105.75 ton
Aug, 1995 42.37 ton 108.43 ton
~p, 1995 38.64 ton 128.31 ton
Oct, 1995 43.69 ton 129.79 ton
Nov, 1995 41.49 ton 119.35 ton
TOTALS 45~.06 ton 1403.79 ton
MONTH/YgAK PYMT. FROM CC:CUR1]~.!DI~ FigKr. FROM CC:DROPS!TE$
Dec, 1994 2.915.50 8,008.46
.lan, 1995 1,841.40 4,488.91
F~b, 1995 1,706.93 4,679.38
Mar, 1995 1,948.10 5,452.38
Apr, 1995 3,320.10 9,055.20
May, 1995 6,687.40 18.638.10
~un, 1995 4,968.00 14,602.50
~Iul, 1995 3,477.00 9,517.50
Aug, 1995 3,169.50 7,574.70
8ep, 1995 2,125.20 5,084.55
Oct, 1995 1,529.15 3244.75
Nov, 1995 829.80 1 ~.26.70
TOTALS $~04,518.08 $91,573.15
PLASTIC 1!OTII~$
The City of lows City began drop sit~ colletlion of plastic milk jugs on 6/12/89, with five localions now avaihbk
(Econofoods, No. Dodge lty ¥¢¢, City Carton, Eastdale Mall Rochester Ity V¢¢). The City collects the botlt¢s from the
drop sites and &livers th~m to City Canon Co., wh~r¢ thqt bale the ph~¢ and ship it for processing. In addition, the City
began anrbsids coll¢clion of plastic bollks on 7113192. The cuzbside bollles are also delivered to .City Croon Co. for
processing.
MONTHJYIIAR COL!AIcrIID CIYRBSIDI~ COLLIIC~D DRO~-SITg$
Dec, 1994 2.50 ton 8.07 ton
Jan, 1995 2.48 ton 7.79 ton
Feb, 1995 2.47 ton 8.66 ton
Mar, 1995 2.51 ton 8.19 ton
Apr, 1995 2.36 ton 8.21 ton
May, lf~)5 2.67 ton 8.56 ton
Jun, 1995 2.64 ton 11.73 ton
Jul, 1995 2.16 ton 7.28 ton
Aug, 1995 3.63 ton 6.95 ton
3~p, 1995 3.06 ton 9.21 ton
Oct, 1995 4.32 ton 8.35 ton
Nov, 1995 2.95 ton 7.91 ton
TOTALS ;tO.75 ton 100.91 ton
CANS
The City of Iowa City began drop site collection of fin cans on 3/91, with two locations now available (Econofoods, City
Canon). The City collects the tin cam from Econofoods and deliver~ them to City Carton Co. for proccssin~In addition,
th¢ City began curbside coilcorian of tin cans on 7/13/92. The fin cans are ddiwred to City Carton Co. for processing
MONTH/YEAR COLLIlCTED CURB~IDIt COLLgCTIID ~ DROP
Dec, 1994 4.17 ton .00 ton
San, 1995 4.13 ton .00 ton
Feb, 1995 3.86 ton .00 ton
Mar, 1995 3.98 ton .00 ton
Apr, 1995 3.55 ton .00 ton
May, 1995 3.70 ton .00 ton
lun, 1995 3.43 ton .00 ton
luk 1995 3.07 ton .00 ton
Aug, 1995 3.14 ton .00 ton
3ep, 1995 3.11 ton .00 ton
Oct, 1995 4.36 ton .00 ton
Nov, 1995 3.56 ton .00 ton
TOTALS 44.46 ton 0.00 ton
~tlTIgS
6
Tho City st~gd drop sito coll~clion of ~lass on 8/90, wllh three locations available (Econofoods. No. Dodge Hy V¢¢, City
Carton ¢o.). The City collea the ~lass and alivers it to Ci~ Canon Co. for proc¢ssiug ¢ily ¢~on ¢o. is the only
location that accepts brown ~d g¢~n ~lass in odOition to clear ~l~ss. The City bagan cufosido coll~ction of clear ~aSs on
7/13/~. Th~ curbsid~ clear ~lsss is also d~liver~d to City Croon Co. for processing.
mONTH/YEAR COLLI~CTED CURBSIDE COLLECI~D ~. DROP SlT~$
Dec, 1994 7.32 ton .00 ton
l~r~ 199~ 7.38 ton .00 ton
Feb, 1995 6.56 ton .00 ton
Mar, 1995 7.61 ton .00 ton
Apr, 1995 6.62 ton .00 ton
May, 1995 7.86 ton .00 ton
lun, 1995 7.64 ton .00 ton
$ul, 1995 7.01 ton .00 ton
Aug, 1995 9.27 ton .00 ton
S~,1995 7.20 ton .00 ton
Oct. 1995 8.23 ton .00 ton
Nov, 1995 7.49 ton .00 ton
TOTALS ~0.19 ~on 0.00 ton
CARDBO~n
Beginning ~uty 31, 1995 thc City oflowa City rccycling crews began collcclion of c~rdbo~rd at thc curb. Th~ w~! accept
corrcget~d cardboard, cereal t~pc boxes and cardboard egg c~ons that havc bccn fiatt~cd. The c~rdboard will bc delivered
to City Carton for proccssin~ City Carton wi bc paying thc City for cardboard droppcd off by ~hc curbsidc recycle ~ucks.
The pa'fincnt per ton varics based on thc m~ct value.
~/IOlq'!'BY~AB COLLI{CTED CURB,~I])I~ COLL]gCTED AT ~ CARTON
D¢¢, 1994 0.00 ton ~1.00 ton
I~ 1995 o.oo ton 0.00 ton
Feb, 1995 0.00 ton 0.00 ton
Mar, 1995 0.00 ton 54.00 ton
Apr, 1995 o.00 ton 0.00 ton
May, 1995 0.00 ton 0.00 ton
Jun, 1995 0.00 ton 54.00 ton
$ul, 1995 .09 ton .00 ton
Aug, 1995 6.28 ton .00 ton
S~p, 1995 6.11 ton .00 ton
Oct, 1995 6.16 ton .00 ton
Nov, 1995 5,60 ton .00 ton
TOTALS ~4.24 ton 1~.0~ ton
MON'qI~/~AR PAYMI~I~T FROM ~ CARTON
Jul, 1995 $8.10
Aug, 1995 $450.80
Scp, 1995
Oct, 1995 $~2.40
Nov, 1995 S55.60
Dec, 1995
Jan, 1996
Feb, 1996
Mar, 1996
Apr, 1996
May, 1996
TOTALS
FLUOP~SC~NT TUBES
Jttly, 1994 EPA rcgu]alions went into effect that bannod fluorescent light lubes, lhat are gcnaratcd from businesses, from
landfill. Bc?r~n§ ~uly 24, 1995 the City of Iowa Ci~ Solid Wast~ Division set up a drop site for ttuorcscmt t~b¢s tha
have bcm generated by City Divisions. The lubes must bc dropped off in fttl] cases and have a label indicating where the
tubes came fron~
I~IONIN/YEAR
At~ 1995
S~p, 1995
Oct, 1995
Nov, 1~5
Dec, 1995
l~ 19~
Feb,
M~. 1~
M~, 1~
TOTES
# OF TUBES # CA~ES # TONS
144 6 .05 ton
2~ 1 .009 ton
150 5 .05 ton
121 5 .04 ton
0 0 .oo ton
443 tubes 17 cases 035 ton
The City has bccn providing an automotive waste oil disposfl site at the City Sewice Yard since 9/22/89. h~dustrifl
Corp. collects the Cites uncoutmx~atcd was~ oil
MONI'N/YgAR DL~POSAL $1Tg TONNAGI~$
Dec, 19~ 3.~ ton
l~ 1995 1.~ ton
Feb, 1~5 1.~ ton
Ma, 1~5 5.~ ton
~r, 1995 6.36 ton
M~, 1~5 2.98 ton
~ 1995 7.76 ton
~ 1~ 4.~ ton
A~ 1~5 4.48 ton
Sop, 1995 4.10 ton
Oc~ 1~5 4.40 ton
Nov, 1995 4.~ ton
TOTES 52.~ ton
cc: Brad N~,nan
Carol Casey
c:',word cyclc. doc
To-' IO~ ClP/CLERI(
From: jo ho§art¥ ~-11-J5 9:11am p, Z oF 3
Johnson
IOWA m
Charles D. Duffy, Cha~erson
Joe Bolkeom
Stephen P. Lacina
Don Sehr
Sally S~utsman
BOARD OF SUPERVISORS
December 12, 1995
INFORMAL MEETING
Agenda
Call to order following the canvass of votes.
Review of the formal minutes o£December 7th.
Business from Carolyn Cooper of Carolyn Cooper Associates, Inc. re:
proposed Johnson County Drug and Alcohol Policy/discussion. This is to
comply with federal regulations.
4.. Business from Director of Ambulance.
a) Discussion re: increasing ambulance rates.
b) Other
5. Business from Jerry Fieck re: Johnson County Historical Society funding
and other information/discussion.
6. Business from the Courtly Engineer.
a) Discussion re: right-of-way necessary for Johnson/Cedar County
Project LB-l-95 (Section 24; Scott Township).
b) Other
913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 5224~-1350 TEL: (319) 3566000
FAX: (319) 356-6086
To: IO~ACITY CLER~
From: jo hogarty
I2-11-95 9:flare p. 3 oF 3
Agenda 12-12-95
Page 2
Business from Russell Wood, State-County Assistance Team
and Linda Severson, Human Services Coordinator for Johnson County
Council of Governments re: Managed Care Plan/discussion.
8. Business from the Board of Supervisors.
a) Discussion re:
b) Reports
Other
appointments to the boards and commissions.
9. Business from Carol Peters, Administrative Assisf~mt
a) Discussion re: Blue Cross/Blue Shield oflowa A&ainistrative Services
and Financial Agreement.
b) Other
10. Discussion from the public.
11. Recess.
To: IO~ CI~ CLERK From: jo ho~art¥ ~-13~§ 8:44~m p. 2 of §
Charlos D. Duffy, Chairperson
Joe Bolkc. om
Stophen P. Lacina
Don Sehr
Sally Statsman
BOARD OF SUPERVISORS
December 14, 1995
FORMAL MEETING
Agenda
1. Call to order 9:00 a.m.
2. Action re: claims
Action re: canvass of votes for special Oxford Gas Franchise election
and the formal minutes of November 7th.
4. Action re: payroll
9:00 a.m. -, Public Hearing for Road Vacation 03-95. All that portion of
the platted alley whose right-of-way lies West of Lots 7 and 8 in Block 7, # 1
in the Plat of Moffordsville as said plat is recorded in Deed Record 13, page
22.
913 ~OUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356--6000
FAX: (319) 356,6086
To: IO~q CITY CLERK
Frea: jo hagarty 1Z-13--~5 8:44aa
Agenda 12-14-95 Page 2
9:15 a.m. - Public Hearing on Zoning and Platlhtg Applicafio
p. 3 or6
a) First and Second consideration of the following Zoning
applications:
Application Z9543 of William Phelan, Webster Gelman, John
Houghton and Betty Tucker, Iowa City, signed by A1 Streb, Iowa
City, requesting rezoning of 66 acres from RS Suburban
Residential to M1 Light Industrial of certain property described as
being in the South 1/2 of the SW 1/4 of Section 19; Township 79
North; Range 5 West of the 5th P.IVL in Johnson County, Iowa
(This property is located in the NE quadrant of the intersection of
Scott Boulevard and 420th Street SE in Scott Twp.).
Application Z9544 of Bernard & Phyllis Marak, and Darrell &
Carolyn Marak, Swisher, owners, signed by Chris & Penny Marak,
Swisher, requesting rezoning of 1.99 acres from A1 Rural to RS
Suburban Residential of certain property described as being in the
SW 1/4 of the SE 1/4 of Section §; Township 81 North; Range 7
West of the 5th P.M. in Johnson County, Iowa O'his property is
located on the north side of 140th Slxeet NW, approximately 1/5 of
a mile west of it's intersection with Marak Road NW in Jefferson
Application Z9546 of Mary Kaefring Estate, signed by Ray
Kaefi"ing, executor, Oxford, requesting rezoning of 1.07 acres from
A1 Rural to RS Suburban Residential of certain property described
as being in the SE 1/4 of the SW 1/4 of Section 20; Township 79
North; Range 8 West of the 5th P.M. in Johnson County, Iowa
Cl'his property is located on the north side of Rohret Road SW,
approximately 1/2 mile east of its intersection with Black Hawk
Avenue SW in l-Iardm Twp.).
Agenda 12~4~95
From: ~o ho~tt¥ ~1~5
Page 3
b) Dis~sio~acfion re: &e foHo~ P~g appH~fio~
1. A~lica~on S956g of Doug ~d~ redestag preKwina~ ~d
~1 plat a~roval ofB~k Cr~k A~i~on, a su~sion d~b~
as berg lo~ted ~ ~e SE 1/4 of ~e ~ 1/4 of Section 31;
To~p 7g No~; R~nge 5 West of ~e 5~ P.M. ~ ~ohn~on
Co~F, Iowa ~s is a 1-lot ~ one non-b~&ble ou~ot, 30.03
a~e, r~idential su~sion, 1o~t~ en ~c west side of Taft
Aven~ SE, approximately 3/4 of ~ mil~ no~ of i~ ~tersecffon
wi~ Taft Argue SE and 58~ S~eet SE ~ Pl~sam Vary
Application S9578 of Mary M. Kaefring Estate, signed by Ray
Kaefring, requesting preliminary and final plat approval of Blue
Lark 2nd Subdivision, a subdivision located in the SE 1/4 of the
SW 1/4 of Section 20; Townstrip 79 North; Range 8 West of the
5th P.M. in Johnson County, Iowa 0tds is a 1-1or, 1.07 acre,
residential subdivision, located on the north side of Rohret Road
SW, approximately 1/2 mile east of its intersection with Black
Hawk Avenue SW in Hardin Twp.).
Application S9579 of Ruth H. Lord Estate, signed by Robert
Crane, requesting preliminary and final plat approval of Raspberry
Ridge Subdivision, a subdivision located in the NW 1/4 of the NE
1/4 of Section 20; Township 79 North; Range 5 West of the 5th
P.M. in Johnson County, Iowa 0his is a 1-lot, 22.61 acre,
fro'instead split, located on the south side of American Legion Road
SE, 1/8 of a mile west of its intersection with 400th Street SE in
Scott Twp.).
Application S9581 of Roy J. Smylh, signed by Glen Meisner of
MMS Consultants Inc., requesting preliminary and final plat
approval of Mark & Jessica Smyth Subdivision, a subdivision
located in the SE 1/4 of the SW 1/4 of Section 6; Township 81
North; Range 6 West of the 5th P.M. in Johnson County, Iowa
(This is a 1-lot, 3.22 acre, farmstead split, located on the north side
of 120th Street NE, 3.0 miles east of Shueyville, Iowa in Big Grove
To: IO~ crP/CLER~ From ~o ho;art¥ ~-13~5 8:~= p. 5 oF 6
Agenda 12-14-95
5.
Page 4
Application S9582 of Courthey Harris, signed by Randall William.q
of MMS Consultants Inc., requesting preliminary and final plat
approval of Camtess Subdivision, a subdivision located in the 8E
1/4 of the SE 1/4 of fractional Section 6; Township 79 North;
Range 5 West of the 5th P.M. in Johnson County, Iowa (This is a
2-1oK 52.21 acre, residential subdivision, located on the north side
of Herbert Hoover Highway SE and the west side of Taft Avenue
SE in Scott Twp.).
Application S9583 of William Young requesting preliminary and
final plat approval of River Oaks, a subdivision located in the NE
1/4 of the NW 1/4 of Section 35; Township 81 North; Range 7
West of the 5th P.M. in Johnson County, Iowa (leais is a 2-lot with
5 outlots, 20.62 acre, residential subdivision located on the south
side of Mid River Haven Subdivision with access from Cardinal
Lane NE in Madison Twp.).
7. Business from the Zoning Administrator.
a) Final consideration of application Z9529 of David Long.
b) Motion setting public hearing.
Other
8. Business from the County Auditor.
a) Action re: pertrats
b) Action re: reports
Other
9. Business from the County Attorney.
a) Report/discussion re: agreement to transfer Coralville Dam to the City
of Iowa City.
b) Report re: other items.
10. Business from the Board of Supervisors.
To: ]~OV~ C~P/CLEP, g
;:corn jo hog,,rtV 12-13-95 8;~=,* p. § o~ §
Agenda 12-14-95
Page 5
a) Action re: right-of-way necessary for Johnson/Cedar County Project
LB-l-95 (Section 24; Scott Township) from Lesa Kirkenslager for
$652.00 and authorize Chairperson to sign contract.
b) Action re: John,~on County Drug and Alcohol Policy. This is to comply
with federal regulations.
¢) Action re: Blue Cross/Blue Shield of Iowa Administrative Services and
Financial Agreement.
d) Motion re: funding in the amount of $600.00 for restoration of
handwritten books housed by the ,1ohnson County Historical Society and
damaged by the 1990 flood.
c) Action re: appointments to the Compensation Commission,
Conservation Board, Iowa City Riverfront and Natural Areas
Commiasion, Senior Center Commission, Zoning Board of Adjustment,
and Zoning Commission.
f) Other
11. Adjourn to h-fformal meeting
a) Inquiries and reports from the public.
b) Reports and inquires from the members of the Board of Supervisors.
Report from the County Attorney.
Other
12. Adjournment.
Iowa Cit:y
PROPOSED
FINANCIAL PLAN
Fiscal Year 1997 through 1999
CITY OF IOWA CITY, IOWA
CITY COUNCIL
Susan M. Horowitz, Mayor
Larry Baker
Karen Kubby
Ernie Lehman
Naomi Novick
Bruno Pigott
Jim Throgmorton
CITY MANAGER
Stephen J. Atkins
FINANCE DIRECTOR
Donald J. Yucuis
BUDGET ANALYST
Debbie Mansfield
CITY OF IOWA CITY
PROPOSED
FINANCIAL PLAN
FISCAL YEARS 1997, 1998 & 1999
TABLE OF CONTENTS
CITY MANAGER'S LETTER .....................................
ORGANIZATIONAL CHART ....................................
FINANCIAL PLAN OVERVIEW ..................................
FINANCIAL AND FISCAL POLICIES ..............................
CHARTS AND SUMMARIES: Financial Plan Analysis ...........
All Funds Financial Summaries ......
Transfers-In ....................
Transfers-Out ...................
Authorized Personnel .............
FY97 Additional Position Requests ....
GENERAL FUND:
Policy & Administration Program:
General Fund Financial Plan Summary ..........................
General Fund Reserves ....................................
General Fund Expenditures Summary ..........................
General Fund Administrative Divisions Receipts Summary ..........
General Fund Administrative Divisions Expenditure Summary .......
City Council ......................................
City Clerk .......................................
City Attorney .....................................
City Manager .....................................
Human Relations ...................................
Finance Administration .................................
Accounting & Reporting ....................................
Central Procurement & Services ...............................
Treasury ...............................................
Document Services ........................................
Information Services .......................................
Government Buildings ......................................
Human Rights Activities ....................................
Risk Management .........................................
Non-0peretional Administration (includes Aid to Agency Funding --
see page 22 for narrative) .................................
Home and Community Environment Program:
Planning and Communitv Development: Administration .........................................
Urban Planning & Development ..............................
Neighborhood Services ....................................
Community Development Non-Grant Activity ....................
Economic Development ...................................
Comprehensive Plan Update ................................
PAGE
1
3
4
5
15
3O
35
37
4O
41
43
44
47
48
48
49
5O
51
52
53
54
55
56
57
58
59
60
61
62
62
63
64
65
66
67
67
Engineering ............................
Public Works Administration ................
C,B.D. Maintenance ......................
Energy Conservation Administration ...........
Traffic Engineering .......................
Street System Maintenance ................
Forestry/Horticulture .......................
Cemetery ...............................
Community Protection Program:
Police:
Administration ......................
Patrol ............................
Criminal Investigation .................
Records ............. ' .............
Community Services ..................
Emergency Communications ............
68
69
70
71
72
73
74
75
77
78
79
8O
81
82
83
84
85
Animal Control .......................................
Fire ..................................................
Fire Vehicle Replacement ...............................
Housing & Inspection Services:
Administration ......................................... 86
Building Inspection ...................................... 87
Housing inspection ...................................... 88
Human Development Programs:
Recreation ............................................. 89
Parks ................................................. 90
Parks & Recreation Administration ............................. 91
Library ............................... ~ ................ 92
Senior Center ........................................... 93
ENTERPRISE FUNDS:
Parking Revenue:
95
Parking Operations .......................................
Parking Reserves ......................................... 96
Wastewater Treatment:
98
Wastewater Treatment Operations ............................
Wastewater Treatment Reserves .............................. 99
Water Revenue:
Water Operations ....................... 101
Water Reserves .......................................... 101
Refuse Collection Operations .................................. 103
Landfill:
Landfill Operations ........................................ 104
Landfill Reserves ......................................... 105
107
Airport Operations .........................................
Public Transit:
Public Transit Operations ................................... 108
108
Public Transit Reserves ....................................
Broadband Telecommunications:
109
Broadband Telecommunications Operations ......................
Broadband Telecommunications Reserves ........................ 109
DEBT SERVICE FUND:
Fund Summary ............................................ 1 1 1
Summary of Expenditures .................................... 1 1 2
EMPLOYEE BENEFITS TRUST:
Employee Benefits Fund Summery .............................. 113
Public Safety Reserve Fund Summary ............................ 113
Employee Benefits Summary of Expenditures ....................... 114
SPECIAL REVENUE FUNDS:
Road Use Tax - Fund Summary ..............................
Road Use Tax - Detail of Transfers ............................
J.C.C.O.G.:
Summary .............
Administration .........
Transportation Planning ..
Human Services Planning
Solid Waste Management
EClCOG Assessments ....
COMMUNITY DEVELOPMENT BLOCK GRANT: Metro Entitlement ..........................................
Community Development Grants ...............................
CDBG Flood Grant ........................................
INTRAGOVERNMENTAL SERVICE FUND:
Computer Information Services ....
Computer Replacement Fund ......
Equipment Maintenance .........
Equipment Replacement Reserve ,,,
Fire Equipment Replacement Reserve
Central Services ...............
OTHER FUNDS:
Assisted Housing ..............
Energy Conservation ............
Risk Management Loss Reserve ....
Health Insurance Reserve .........
Special Assessments ............
RISE Repayment Fund ...........
115
116
118
118
119
119
120
120
121
121
122
123
123
124
125
125
126
127
128
129
129
130
130
December, 199,5
City Council
City of Iowa City
CITY OF I0 WA CITY
Re: FY97-99 Financial Plan
Mayor and City Council Members:
In the preparation of the FY97-FY99 three-year financial plan, as a community we are at a
critical point in our budget planning. Never has there been a greater need for long-term
financial planning. While I believe this long term planning is necessary, the state and the
constant changes in tax policy removes such a possibility from our grasp. The state continues
to impose requirements and regulations on local government programs of service, and then
restricts the means by which we finance that program of service. Officials of the state
government have recently indicated property tax law in Iowa is outdated and overly complex.
Hopefully this is a sign that changes are to be considered.
State regulation of local government finance has become so unpredictable that meaningful
long-term planning is an exercise in futility. As we identify community needs, prepare budget
estimates and make commitments, we often find the very foundation of our financing undone
by direct action of the state or some formula-driven tax policy, which the State legislature
abhors. Cities are chastised for relying on the property tax and yet meaningful alternatives
to finance local government services are nnt provided. Cities in Iowa do not enjoy the benefit
of the broad tax-base authority such as that of the state government, and therefore cannot
fashion financing in accordance with the unique characteristics of each community. State
control of local government can be seen in many instances. Property tax freezes, elimination
of tax base such as machinery and equipment and personal property, a failure to fully
reimburse for loss of tax base, freezes and/or caps on other revenues to cities, such as bank
franchise taxes, and limiting payments such as municipal assistance by way of the state
appropriation process and reducing appropriations mid-year are examples. All of this erodes
the financial foundation of Iowa's cities and makes long-term commitments and planning
difficult, at the very least. Our ability to plan becomes very limited and we find ourselves
[esponding each year to what the state may have in store for its cities.
State budgeting and legislative processes as they affect municipalities are, in my judgment,
an exercise in contradiction. As Iowa's economy moves more toward expanding manufactur-
ing and industrial components for job creation, cities can and should play a major role. By
virtue of the services provided by cities, they become the center for such development, and
yet cities are left without the fiscal means to fulfill that objective. Our ability to finance the
very services necessary to fulfill state economic development policy is stifled.
The budget proposals you will review are also somewhat of a problem in contradiction in that
there are services in need of expansion to meet our community's growth, although resources
are not now available. There are others that are proposed for reduction in service, and in
virtually every instance, the change and/or decline in a particular service is due to an erosion
within the financial base which supports the particular service.
This budget plan provides for the first full year of an additional six police patrol officers and
the implementation of neighborhood policing concepts. These officers are financed by the
federal crime bill grant for the next three years. The streets maintenance budget proposes the
addition of two employees in order to meet expanded street mileage within our community
and allows for us to create an additional snow removal district (from nine to ten). Additional
efforts can also be directed toward street and curb repair in our older neighborhoods, brick
street replacement, leaf pickup, and other related street maintenance services. Our street
maintenance and traffic engineering/street lighting programs are financed by an annual
allocation from the State road use tax.
It is projected that the transit system will lose the 9260,000 annual federal operating
assistance by FY99. Furthermore, congressional plans for reductions in capital assistance
from an 80/20 federal/local formula to a 50/50 formula for the purposes of bus purchases and
related capital equipment also appear inevitable. The County has requested a 30% increase
in the SEATS budget. In order to meet this challenge, the budget plan proposes a transit fare
increase from §0¢ to 75¢ and the elimination of nighttime service.
Our community relies substantially for growth in our tax base by way of new construction and
increases in property values to finance our program of service. To date, this has been
sufficient to offset the effects of inflation in our expenditures and at the same time provides
some margin to consider services to be expanded to meet our communit¥'s growth. The state
has also chosen to reduce values not only on residential, but also commercial property.
Predicting tax base becomes less reliable.
The FY97-99 three-year financial plan is balanced in accordance with sound accounting and
management policies, There are many issues pending that can place a burden on the general
fund for the future, Our reserves are satisfactory in the short-term; however, any further
state erosion of tax base can jeopardize that foundation,
Requests to expand services were presented. Additional staff at the Senior Center, a need
to plan for improved fire response as our community grows, a proposed capital and operating
expansion of the library, administration of new regulatory ordinances, maintenance of newly
acquired open space - all of these activities will require commitments from our general fund,
that which is most regulated by the state. Your discretionary ability as an elected body grows
more limited. We can onlv hope the state will take this as a truly legitimate local government
financial concern and set aside political issues so that local governments can meet economic
challenges the state has delivered to our doorstep and allow us to create healthy and
economically vital local governments.
Steph J. At~
City Manager
-2-
City of Iowa City,
Organizational Chart
Citizens of
Iowa City
Iowa City
City Council
Iowa
Xey
Airport 8oards &
Co~misslon Cotri~issIons
Broadband
--Te I econ~un i cat ions
---Civil Rights
--Personnel Administration
Library
City City City Board of
Attorney Manager Clerk Trustees
--Administration
--CAD Mamtenance
~emetery
~orestry
--Dovernment Duildings
--Parks
---Recreation
---Administration
~AccountJng
---Document Services
--Information Services
~urchasing
~Risk Management
--Treasury
--Admin./Training
~ire Prevention
---Fire Suppression
Development I
~Administration
--Colr~unity Development
--JCCOG Programs
--4Jrban Planning
~conami ¢ Development
~eighoorbood Services
--Administration
--Animal Control
----Cormunity Services
~riminal Investigat,on
~mergency Co~zaunications
---Patrol
---Records & Identification
--Administration
Assisted
--Housing
auilding
--Inspection
Housing
--Inspection
--Adminlstrat,on
Energy
--Conservation
~Engineering
--Equipment
Maintenance
--Solid Waste
--Streets
Traffic
--Engineering
Wastewater
--Treatment
--Water
FINANCIAL PLAN OVERVIEW
The Three-Year Financial Plan (the Plan) is again being used for Fiscal Years (FY) 97 through
FY99, which begin on July 1 and end on June 30. This is a one year annual budget that
meets State of Iowa code requirements for budgets, but also provides an additional two years
of projections as a planning tool for City government. The "Financial Plan Overview"
discusses the basis that the financial plan has been built upon. The Financial Plan operating
budget plan includes General Governmental Fund "Enterprise Operating and Reserve Funds."
A separate seven-year Capital ImprovementsProgram (CIP) budget is included in the appendix
of this document.
The role of a government's operating budget differs from that of a private business. Budgets
are an important internal planning tool for business. However, in government, budgets also
play an external role. A multi-year financial plan informs parties both inside and outside
government of its future objectives in providing services to its constituents.
The three year plan permits particular emphasis to be placed on propertv tax levies, d;~r fee
projections, fund balances, the scheduling of capital purchases (both equipment and major
improvement projects) and debt service/bond financing costs. Rather than approaching the
budget as an annual agony, the three year planning process provides a means to meet most
funding needs at some time within the three year period. The Three Year Plan is a reliable
planning document and a management tool.
The modified cash basis of accounting has been used for preparation of the Plan because the
City maintains its daily accounting records on this basis. Therefore, revenues are recorded
when received, not neces=arily when they are earned, and expenditures are recorded when
paid instead of when they are incurred. The Financial Plan summarizes the budget by major
category within each division. Actual receipts and expenditures are monitored carefully on
a line-item basis by the Finance Administration Division and the department head in charge
of each division and compared to the budget throughout the fiscal vear. Department heads
are ultimately responsible for ensuring that the divisions under their control stay within
budget.
-4-
FINANCIAL AND FISCAL POLICIES
The City of Iowa City's financial policies set forth the basic framework for the ovarail fiscal
management of the City. These policies assist the decision-making process of the City
Council. These policies provide guidelines for evaluating both current activities and proposals
for future programs.
Most of the policies represent long-standing principles, traditions and practices, and follow
generally accepted accounting principles which have guided the City in the past and have
helped maintain financial stability.
OPERATING BUDGET POLICIES
o The City will prepare an annual balanced budget for all operating funds.
The City will maintain a budgetary control system to ensure adherence to the budget
and will prepare regular reports comparing actual revenues and expenditures to budgeted
amounts.
c Operating budgets are established on a fund/department/program basis.
A contingency account will be maintained in the annual General Fund operating budget
to provide for unanticipated expenditures or to meet unexpected small increases in
service delivery costs. The City Council will be informed quarterly on staff initiated
amendments from the contingency account to the operating programs within the
General Fund.
Budget amendments may be made throughout the year with approval of the Department
Director, Director of Finance and the City Manager. The City Council formally reviews
and approves all amendments processed by staff once a year in May.
-5-
Increases or amendments to operating budgets are made only in the following situations:
- emergency situations
- transfer from contingency
- expenditures with offsetting revenues or fund balance
- carry-over of prior year expenditures
OPERATING BUDGET PREPARATION CRITERIA
General Guidelines
Maintain the fiscal integrity of the Cit¥'s operating and capital improvement budgets in
order to provide services and to construct and maintain the City's infrastructure.
Maintain the City's responsible fiscal position and AAA bond rating.
Present budget data to Council in a format that will facilitate annual budget decisions
based on a three-year planning perspective. Provide Council with a summary of the
three-year forecasts.
Encourage citizen involvement ~n the annual budget decision-making process through
public hearings, informal meetings, budget briefs and related informational efforts.
Service Level Guidelines
Deliver service levels which are consistent with the citizens' willingness to pay and the
City's available resources.
Base decisions to reduce service levels or eliminate programs on City-wide priorities.
-6-
Recognize that City employees are one of the City government's most valuable
resources and are essential to the delivery of high quality, efficient services.
Revenue Guidelines
Property tax levy rates will not exceed the limits as established by the State of Iowa.
Revise user fee rate structures to charge the costs of service provided to the benefiting
customers, while maintaining sensitivity to the needs of low income citizens.
Support federal and state legislation which provides property tax relief.
legislation which imposes local service mandates without fiscal support,
Expenditure Guidelines
Oppose
Support responsible management effortsto increase productivity by providing resources
for office automation, preventive maintenance, risk management/employee safety, and
employee training,
REVENUE POLICIES
The City will try to maintain a diversified and stable revenue system to minimize short-
run fluctuations in any one revenue source.
The Cit~,' -,,!~ attempt to maximize benefits from major revenue sources as a way of
maintaining a stable property tax rate.
The City will follow an aggressive policy of collecting revenues.
The City will establish all user charges and fees at a level related to the full cost
(operating, direct, and indirect) of providing the service, whenever 3ractical.
The City will review licenses, fees, and charges annually to determine if
support the cost of providing the service,
the revenues
Parking, Refuse, Wastewater Treatment, Landfill, Broadband Telecommunications and
Water funds will be self-supporting through user fees,
Rate adjustments will be submitted to Council by ordinance if state or locally
legislated, or by resolution {if not state or locally legislated),
CAPITAL IMPROVEIVIENT PROGRAiVi I~UDGET POLICIES
The City will develop a seven-year capital improvement program, which will be reviewed
and updated annually, comply with City Council goals and be compatible with the
Comprehensive Plan whenever possible.
The complete seven-year capital project funding plan must be balanced each year by
matching projected expenditures with proposed revenue sources by fund,
Funding for projects should be obtained through borrowing from:
- bond market, general obligation or revenue bonds
- enterprise fund operations and reserves
- internal loans
The City may utilize General Fund cash balances to fund capital projects whenever
available and feasible.
The City shall utilize available funding sources for capital improvements whenever
practical and feasible such as but not limited to:
federal and state grant funds
special assessments
developer contributions
[3
The City will maintain its physical assets at a level adequate to protect the City's capital
investment and to minimize future maintenance and replacement costs. The budget will
-8-
provide for the adequate maintenance and the orderly replacement of the capital plant
and equipment from current revenues when possible.
RESERVE POLICIES
The City will establish a contingency line-item in the annual General Fund operating
budget to provide for unanticipated expenditures or to meet unexpected small increases
in service delivery costs.
o Operating cash balances at fiscal year-end will be maintained at a level to ensure
sufficient cash flow throughout the fiscal year.
Reserves will be maintained in the Water, Wastewater and Parking Funds in accordance
with existing Bond Ordinance provisions.
Reserves will be maintained for equipment replacement and for unexpected major repairs
in the General (Library, Parkland Acquisition and Development and Fire Equipment
Replacement), Parking, Wastewater, Water, LandfilL, Transit, Broadband
Telecommunication, Equipment Replacement and Central Services Funds.
Reserves, based on third party actuaries, will be maintained for the Risk Management
Loss Reserve, Medical Insurance and Dental Insurance Funds.
[3
"Rolling stock" replacement will be maintained on a replacement cost basis each vear.
Additions to the fleet are made through allocations ir~ the annual budget. A separate
reserve will also be maintained for replacement of the Fire Department vehicles and will
be based on replacement cost.
All general obligation debts will be paid from the Debt Service Fund. Debt service
applicable to Enterprise Fund projects will be paid from the Debt Service Fund, but will
be abated from revenues from the respective Enterprise Fund.
INVESTMENT POLICIES
Disbursement, collection, and deposit of all funds will be managed to insure maximum
investment opportuniW for City funds.
The City will strive to maximize the return on its investment portfolio, with the primary
objective of preserving capital in accordance with the City's investment policy and
prudent investment practices.
All City funds will be pooled for investments, with interest allocations made monthly.
DEBT POLICIES
The City will confine long-term borrowing to capital improvements.
Total general obligation debt will not exceed 5% of total taxable assessed value of real
property.
The debt service property tax levy shall not exceed 25% of the total property tax levy.
[3
The City will follow a policy of full disclosure on every financial report and bond
prospectus.
The City will use "pay as you go" financing to fund general capital improvement
projects, whenever feasible and practical.
COMPENSATED ABSENCES
Administrative employees hired prior to June 15, 1983 and all other employees hired prior to
June 29, 1985, upon death, retirement or termination (except firefighters) are entitled to be
paid for one-half of the total accumulated sick leave hours at the current effective hourly rate
for that employee up to the sick leave payout amount calculated as of June 28, 1985,
whichever is less.
-10-
After June 28, 1985, employees accumulate vacation, sick leave, and other benefits at
various rates depending on bargaining group and length of service. Employees are paid for
their total unused vacation time upon death, termination (except firefighters) or retirement.
However, sick leave can only be used during employment. The cost of compensated
absences are recognized when payments are made to employees and the City amends the
budget at that time.
ACCOUNTING, AUDITING, AND FINANCIAL REPORTING POLICIES
Quarterly financial reports will be prepared.
A three-year financial plan for all cperating funds will be prepared by the City Manager
and presented to the City Council for their review.
A Seven Year Capital Improvement Program budget will be prepared, reviewed and
revised annually.
o An independent audit will be performed annually for all City funds.
The City will produce a Comprehensive Annual Financial Report (CAFR) in accordance
with Generally Accepted Accounting Principles as outlined by the Governmental
Accounting Standards Board,
PURCHASING POLICIES
Purchases for all City departments for the City of Iowa City shall be in accordance with
the City Procurement Policy.
Methods of source selection are as follows:
-Public Improvements
Competitive sealed bidding shall be used for Public Improvement Contracts of
$25,000 or greater (Code of Iowa). This process shall consist of:
Invitation for bids
Public notice - 11 -
Bid opening
Bid acceptance and bid evaluation
Bid award - City Council/Commission authorization
-Professional Services
The consultant selection procedures guide all City departments involved in
procuring engineering, architectural, and other professional services. Within
approved budgets, City Manager awards up to $25,000; City Council authorization
over $25,000.
-Major Purchases
The Purchasing Division operates a "voluntary purchasing" system rather than a
complete "centralized purchasing" system. Under the voluntary system,
departments obtain standard operating items, within approved budgets, utilizing
Purchasing procedures. The Purchasing Division reviews various categories of
merchandise and services and makes recommendations for consolidation and
standardization of purchases to reduce duplication and overall costs.
-Emergency Procurement
In the event of an emergency, supplies, services or construction may be purchased
without regard to normal purchase selection procedures to protect the health and
welfare of the public. The City Manager shall keep the City Council informed of
the extent of the emergency.
-Gifts/Conflict of Interest/Interest in Public Contracts
Conduct shall be in accordance with the Code of Iowa - Chapters 68B.22 Gifts,
68B.2A Conflict of Interest and 362.5 Interest in Public Contract; a City officer
or employee shall not have an interest, director or indirect, in any contract or job
of work or material or the profits thereof or services to be furnished or
performance for the offer's or employee's of the City.
[3
RISK MANAGEIV1ENT POLICIES
It shall be the policy of the City of Iowa City to assume the risk of property damage,
liability and dishonesty in all cases in which the exposure is so small or dispersed that - 12-
the loss would not significantly or adversely affect the operations or financial position
of the City.
Insurance will not be purchased to cover loss exposures below prevailing deductible/
retention amounts of current insurance held by the City of Iowa City, unless such
insurance is required by statute or by contact, or in those instances in which it is
desirable to obtain special services, such as inspection or claim adjustment services in
connection with insurance. The deductible/retention amounts will be reviewed once
annually by the Director of Finance and the Risk Manager to ensure appropriateness of
the amounts.
Insurance will be purchased where possible against all major exposures which might
result in loss in excess of the City's insurance reserve through the purchase of the
following types of insurance.
- All risk insurance on real and personal property.
- General liability insurance,
- Automobile liability insurance,
- Fidelity and crime insurance,
- Catastrophic workmen's compensation insurance,
The City will self-insure in those instances where the cost of insurance is so high that
it would be more cost effective to assume the risk.
Property will be insured on replacement cost basis, as determined by a competent
appraisal service, against as wide a range of perils as possible. The value will be
reviewed once annually by the Risk Manager and the City's insurance advisor.
Loss prevention recommendations made by insurance companies, the state fire marshal
or local fire authorities will, whenever possible, be implemented. In those cases in
which such recommendations are not followed, a written report in which an explanation
or justification is made will be filed with the Director of Finance and the City Manager
within 30 days of receipt of the report.
-13-
insurance will be purchased only through licensed agents or agencies who have the staff
and technical competence to adequately service the insurance provided.
insurance will be placed only in insurance companies rated A + or A in Bests. Insurance
places in other companies will require a written report of the particulars, such report to
be filed with the Risk Manager.
The administration of the risk management policy will be a responsibility of the Risk
Manager. Such responsibility includes placement of insurance coverage, maintenance
of property appraisals and inventories, processing of claims and maintenance of loss
records, and supervision of loss prevention activities.
-14-
FINANCIAL PLAN ANALYSIS
GOVERNMENTAL OPERATIONS
General Governmental Operations consist of the General Fund, the Debt Service Fund, the Trust and
Agency Funds, Internal Service Funds and the Special Revenue Funds.
A. PROPERTY TAX
Property tax is the single largest revenue source for the CiW General Fund, accounting for over
64% of FY97 General Fund revenues. The City's property tax requests for FY97 through
FY99, including the FY96 certified tax requests, are proposed to be levied as follows:
FY96 FY97
Tax Rate Tax Rate
Dollars Per -~1000 Dollars Per 91,000
General 11,997,774 8.100 12,701,324 8.100
Library 399,926 .270 423,377 .270
Transit 1,407,146 .950 1,489,661 .950
Subtotal 13,804,846 9.320 14,614,362 9.320
Employee Benefits 2,908,280 1.963 3,326,729 2.122
Debt Service 2,544,714 1.709 1,892,000 1.196
Subtotal 19,257,840 12.992 19,833,091 12.63.~.
% Chge from prior year 4.2% 0.3--'---~ 3.0% (2.7)%
Ag. Bldgs. & Land 6,293 3.004, 6,124 3..004,
TOTAL LEVIED .19,264,133 ~19,839,215,
FY98 FY99
Tax Rate Tax Rate
Dollars Per ~1000 Dollars Per ~1000
General 12,957,540 8.100 13,542,943 8.100
Library 431,918 .270 451,431 .270
Transit 1,519,711 .980. 1,588,370 __.950
Subtotal 14,909,169 9.320 15,582,744 9.320
Employee Benefits 3,225,032 2.016 3,421,358 2.046
Debt Service 2,740,000 1.698 3,570,000 2.118
Subtotal 20,874,201 13.034 22,574,102 13.484
% Chge from prior veer 5.3% 3.1% 8.1% 3.5%.
Ag. Bldgs. & Land 6,124 3.00~4 6,124 3.00~,.
TOTAL LEVIED .20,880,325. 22 580,226
-15-
Following is a schedule highlighting the changes from FY92 through FY97 in assessed value,
state rollback, exemptions and taxable assessed value. Taxable assessed value is calculated
by applying the state rollback factor to residential value and by subtracting military and TIF
exemptions.
Commercial, Less: Exemptions
Industrial & Milita~, &
Description Residential Utilities TIF Values
Fiscal Year 1997
100% Assessment $1,344,181,100
State rollback .593000
Less: Exemptions - -
Taxable Assessed Value $ 797,~)99~393
Fiscal Year 1996
100% Assessment $1,136,350,300
State rollback .675074
Less: Exemptions . -
Taxable Assessed Value .9 767,120~599'
9806,643,278 -.
.970000 - -
- ~ (13,517,546)
782,4-43~979 .~1~3,517,546)
9728,0§8,842 - -
- - {12,004,486)
r~728,O90,57Z~ .~(12,004~486)
State Rolled Back Utilities to .97209; Commercial and industrial are at 100%
Fiscal Year 1995
100% Assessment 91,089,889,230 9693,293,313
State rollback .680404 None
Less: Exemptions ....
Taxable Assessed Value $ 741,564,958 .~693,,2.93,313'
Fiscal Year 1994
100% Assessment $ 949,139,460 9651,O01,896
State rollback .726985 None
Less: Exemptions
Taxable Assessed Value $ 690,010.20~ ~651,001~896,
Fiscal Year 1993
100% Assessment $ 925,388,170 9626,415,370
State rollback .730608 -
Less: Exemptions ....
Taxable Assessed Value $ 678,096,043 ~626,415,3~0
Fiscal Year 1992
100% Assessment $ 832,042,560 9579,546,900
State rollback .794636
Loss: Exemptions ....
Taxable Assessed Value $ 661,!70,964: .~579,546,90~
{9,078,219)
{9,078,219)
{8,591,624}
{8,591,624)
(9,948,833)
(14,255,105}
~(14,~55,105}
Taxable
Assessed
Valuation
92,150,824,378
(571,281,008)
(13,517,546)
$1,586,025,826.
$1,864,409,142
(371,1 97,969)
{12,004,486)
$1,481,206,687.
$1,783,182,543
(348,324,272)
{9,078,219}
$1,425,780,052_
91,600,1 41,356
(259,1 29,2581
{8,591,624)
~1 ~332,420,47~
$1.551,803,540
(249,292,127)
{9,948,833)
$(1,292,562,58(~
$1,411,589,450
(170,871,586)
(14,255,105)
$,1,226,4_62,759,
Commercial,
Industrial &
Percentage Chan.qes Residential Utilities Exemptions Total
FY97 1 00% Assessment 18.29% 1 0.79% N/A 15.36%
FY98 1 00% Assessment 4.26% 5.O1% N/A 4.56%
FY95 1 00% Assessment 14.83% 6°50% N/A 11.44%
FY94 1 00% Assessment 2.56% 3.48% N/A 3.00%
FY93 1 00% Assessment 11.22% 8.09% N/A 9.93%
FY97 State rollback (12.16%) 13.00%) N/A N/A
FY96 State rollback (0.78%) N/A N/A N/A
FY95 State rollback (6.41%) N/A N/A N/A
FY94 State rollback (.50%) N/A N/A N/A
FY93 State rollback (8.06%) N/A N/A N/A
FY97 Taxable value
FY96 Taxable value
FY95 Taxable value
FY94 Taxable value
FY93 Taxable value
3.91% 7.47% 12.60% 5.73%
3.45% 4.73% 132.23%) 3.89%
7.47% 6.50% 15.66%) 7.01%
2.06% 3.48% {13.64%) 3.00%
2,26% 8.09% (30.21%) 5.39%
-16-
100% assessed value increased by 15.36% from FY96 to FY97; however, after applying the
state rollback factor and exemptions, taxable assessed value increased by 5.73%.
The State controls local growth in taxable assessed value through the rollback factor on
residential property. The residential rollback factor is tied to the growth in agricultural value
state-wide. The FY97 rollback factor of .593000 is 12.16% lower than FY96. The rollback
factor along with the maximum state imposed tax rates In the General (8.10), Libra~ {.27) and
Transit (.95) levies allows the state to control and limit taxable growth locally.
The FY97 General 8.10 property tax levy totaling 812,701,324 is used in the General Fund to
pay for the support of many services, such as police, fire, library, park and recreation services.
The levy cannot exceed 88.10 per $1000 of taxable assessed valuation per State law.
The FY97 Library tax levy of 9.27, which was voted in by a majority of the residents in 1991,
will generate approximately 9423,377. The initial levy was used to expand Library services
and continues to maintain that level of service.
The FY97 transit levy totaling 81,489,661 is a "general" levy for transit use and must be
receipted into the general fund and then transferred to the Transit Fund. FY98 and FY99 are
estimated at 2% and 4.5% higher than the previous year, respectively.
The Employee Benefits property tax levy is used for General Fund emplover costs of social
security (FICA - 7.65%), the Iowa Public Employees Retirement System costs (IPERS - 5.75%),
the Police and Fire Pension contributions (19.00%), health insurance, life insurance, disability
insurance, worker's compensation insurance premiums and unemployment compensation. in
FY96, FY97, FY98 and FY99 the City has or is proposing to levy the Employee Benefits tax
at 92,908,280, 83,326,729, $3,225,032 and 83,421,358, respectively. The Employee
Benefits Fund reflects the use of local Employee Benefits Retirement Fund Reserve monies to
fund part of the employer share of the Police/Fire pension contribution, approximately
8595,000 was used in FY96 and in FY97, FY98 and FY99, $457,000, 9790,000 and
8832,000, respectively.
The Debt Service (DS) levy provides funds for the payment of the principal and interest on
general obligation bonds of the City. It can also be utilized to fund the payment of anv
judgments against the City, unless other funding sources are provided. The FY97 levy
decreases to 91,892,000 from 82,544,714 in FY96 due to a lower than expected bond issue
in Calendar Year 1996. The levy is projected to increase to 92,740,000 in FY98 and
$3,570,000 in FY99. New debt issues to pay for the cost of repairs and renovation to streets,
bridges, recreation buildings, etc. in 1996, 1997, 1998 and 1999 are 92.0 million, $6.0
million, $7.0 million, and 94.8 million, respectively.
GENERAL FUND REVENUES
Overall, General Fund revenues in FY1997, 1998 and 1999 increase approximately $600,000
each veer. FY97 revenues are approximately 928.7 million or 5.8% greater than the FY96
budget. General Fund revenues are summarized into nine major categories. The analysis of
each category follows:
Pro13ertv Taxes - This includes the General (8.10), Transit (.95}, Library (.27) and Ag
Land levies. The property taxes as proposed are at the maximum allowable rates as
shown above. FY97 property tax revenues are projected to be 914,620,486 or 5.9%
greater than FY96. FY98 is projected to increase by 2% to $14,915,293 and by 4.5%
to 91 5,588,744 in FY99.
-17-
Transfer: Emilioyea Benefits Levv - this property tax revenue source is receipted into
the Employee Benefits Fund and then transferred to the General Fund to pay for
benefits of employees (employer share of FICA, IPERS and Police and Fire Pension
contributions; health premiums, etc.). FY97 transfers are estimated to be ,~3,834,848.
Road Use Tax -- This is a gas tax that is received by the State of Iowa paid to the City
on a per capita basis, receipted into the City Road Use Tax Fund and then transferred
to the General Fund to pay the actual costs of the Traffic Engineering and Streets
Divisions less other revenues received by these divisions. Starting in FY96 an
additional transfer was made to the General Fund to fund a new forestry position. This
position is directly related to the maintenance of City street right-of-way.
State/Federal Fundinq -- The ongoing revenue sources that come from the State of
Iowa consist of state aid, personal property replacement tax, bank franchise tax and
library open access. The State remits state aid and personal property replacement
revenue to the Ciw in two equal installments, one in December and the other in March.
The state remitted bank franchise to the CiW at the beginning of FY96 for the previous
fiscal year {FY95), which is why FY95 is so low.
All of the the state revenues are budgeted at approximately the same amount as
actually received for FY95, except for bank franchise tax, and reflect no increases in
future years.
Six police officers were added in FY96, with salaries and benefits funded from a
Federal Crime Grant. The grant proceeds are for three years (FY96 - FY98).
CharGeback of Services - This revenue source consists of administrative charges to
the Enterprise Funds (Ex.: Water, Parking, Wastewater, etc.) for services provided in
the Finance and Public Works Administrative Divisions, use of the Document Services
Division, use of Central Services, Cable TV support to the Library for Audio Visual Lab
services and a City Attorney chargeback for services.
Fines. Permits and Fees - This category includes quite a variety of different revenue
sources. The largest are Recreation fees, building permits and inspections, parking
fines, library services and magistrate court fines.
Contractual Services -- Included in this revenue line item is the contract for Fire
Department services provided to the University of Iowa.
Johnson Count,/contracts with the City for the use of the Library and Senior Center
for residents who live outside the CiW limits of Iowa City but within Johnson County.
Hotel/Motel Tax - This revenue is from the 7% hotel/motel tax that is assessed to
those establishments within the city limits of Iowa City. Actual receipts are allocated
as follows:
Police Patrol (50%), Convention Bureau (25%), Mercer Park Aquatics (15%) and
Parkland Fund {10%). The 10% amount that goes to the Parkland Fund is further
broken down into Acquisition (7%) and Development (3%).
All Other Income - The largest two revenue sources in all other income are interest
income and transfer of parking fines to the General Fund. CEBA loan proceeds are
funds from the state for approved applications from local businesses for economic
development. The City acts as a pass-through agent and distributes the funds to the
approved applicants. TIF Interfund loan repayments are from property taxes associated
with the Villa Garden TIF project.
CITY OF IOWA CITY
GENERAL FUND REVENUES BY MAJOR CATEGORY
FOR FISCAL YEAR 1995 THROUGH 1999
FY 96
10000 GENERAL FUND FY 95 AMENDED FY 97 FY 98
RECEIPT TYPE ACTUAL BUDGET PROPOSED PROPOSED
1) PROPERTY TAX 13,241,127 13,811,139 14.620,362 14,915,169
2) TRANSFER: EMPL BENEFITS LEVY 3,223,388 3,418.500 3.834,848 4.059,896
3) ROAD USE TAX 2,228,721 2,673,300 2.864,394 3.004,421
4) STATE I FEDERAL FUNDING:
STATE AID (formerly Munic[pal 635,071 636,000 635,000 635,000 635,000
Assistance and Liquor Profits}
PERSONAL PROPERTY REPLACEMENT 320,777 320,000 320,000 320,000 320,000
LIBRARY-OPEN ACCESS 52,670 0 50,000 50,000 50,000
GRANT-FEMA RE[MB-FLOOD 50.880 0 0 0 0
POLICE FEDERAL CRIME GRANT 0 222,271 228,000 240.000 O
BANK FRANCHISE TAX 957 100.000 100,000 100.000 100.000
TOTAL STATE FUNDING 1,O50,355 1,278.271 1.333,000 1,345,000 1,105,000
5) CHARGEBACK OF SERVICES
ADMIN EXPENSE CHARGEBACK 977,317 1,037.905 1,076,088 1.107,501 1.139,856
CITY ATTORNEY CHARGEBACK 39,652 60,000 43,000 43,000 43.000
OTHER CHARGES FOR SERVICES 1 14.600 117,345 118,725 122.092 125.559
TOTAL CHARGEBAC~(S 1,131,569 1,215.250 1.237.813 1,272,593 1.308.415
6! FINES PERMITS & FEES
RECREATION FEES 661.095 717,129 729,709 733,209 737,209
BUILDING PERMITS & INSPECTIONS 471.430 468,925 444,100 449,100 449,100
PARKING FINES- $5 304.440 275.000 340,000 340,000 340,000
LIBRARY SERVICES 266,867 207.592 293.255 294.668 296.130
POLICE SERVICES 1 53,711 53.250 86.000 70.000 62.000
MAGISTRATES COURT 152.522 110.000 145.000 145.000 145,000
HOUSING PERMITS & INSPECTIONS 121.373 123.350 120.250 120.250, 120,250
FOOD & LIQUOR LICEN & PERMITS 91,282 83,730 86,700 86,700 86,700
ANIMAL CONTROL SERVICES 78,322 71,400 76,600 76,600 76,600
BUILDING & DEVELOPMENT FEES 57,060 46,000 45,300 45,300 45,300
CEMETERY FEES & CHARGES 50,185 30.000 35.000 35,000 35.000
TOTAL FINES PERMITS & FEES 2,408.287 2,186.376 2,401,914 2,395.827 2.393,289
7) CONTRACTUAL SERVICES
UNIVERSITY FIRE CONTRACT 721,576 705,000 747,300 770.000 793,000
JOHNSON COUNTY CONTRACT 31 7.882 313,200 322,000 328,000 335,000
TOTAL CONTRACTUAL SERVICE 1,O39,458 1.018.200 1.069,300 1,098,000 1.128.000
8} HOTEL/MOTEL TAX 456,633 440.000 440,000 440.000 440.000
9I ALL OTHER INCOME
INTEREST INCOME 392.304 200,000 200,000 200.000 200.000
MISCELLANEOUS REVENUE 72.945 51,680 59,865 60.775 61.925
MONIES & CREDITS 27.911 26,000 26,000 26.000 26.000
MILITARY CREDIT I 1,406 11,500 11,500 11.500 11.500
CEBA LOAN PROCEEDS 835,000 300,000 0 0 0
LOAN REPAYMENTS 36.041 0 20,000 20,000 20,000
TRANSFER IN* CABLE TV 25,000 25.000 0 0 O
PROCEEDS FROM SALE OF HOME 0 0 0 0 0
PARKING FINES TRANSFER TO GF 472.676 400,000 440.000 440,000 440,000
LIBRARY LOAN AND TRANSFER 0 50,000 0 0 0
FIRE REPLACEMENT TRANSFER 50,000 0 0 0 0
TIF INTERFUND LOAN REPAYMT 48,035 34.324 62.000 62,000 62,000
GRANTS-POLICE/SENIOR CENTER 1 5.992 0 4.000 4.000 4,000
TOTAL ALL OTHER INCOME 1.098.504 823.365 824,275 825.425
GRAND TOTAL REVENUES
1.787,310
26,636,848 27,139.540 28,724,996
-19-
29.355,181
FY99
PROPOSED
15,588,744
4,050,663
3.131,839
29.971.375
C. GENERAL FUND - EXPENDITURES
The proposed General Fund expenditure budget in FY97 is 828,830,264 and is operationally
the same as the FY96 Budget for most departments, with the exception of expanded services
provided by the Streets Department with the addition of two new employees. The FY96
budget included the addition of six police officers and a Forestry Division employee to mainta!n
trees along the right-of-way of public streets. A federal grant pays for the six police officers'
salaries and benefits in FY96, FY97 and FY98. A comparison of dollars and percentage
changes by major classification of expenditure follows:
DOLLARS
Actual Budget Proposed Proposed Proposed
FY95 FY96 FY97 FY98 FY99
Personal Services
Commodities
Services & Charges
Capital Outlay
Transfers
Contingency
TOTAL
EXPENDITURES
815,783,494 817,042,321 $18,014,692
816,025 980,287 1,006,099
4,477,357 5,567,343 5,013,242
917,593 2,908,794 1,353,662
2,615,308 3,380,470 3,152,569
- - 183,514 290,000
$24,609,777
$19,039,112 920,124,924
1,011,030 1,041,356
5,134,550 5,262,239
917,717 978,564
3,469,768 3,133,801
300,000 310,000
~30,062,729. 828~830,264' ~29~872,177. 830,850,884
PERCENTAGE
CHANGE FROM
PRIOR YEAR
Actual Budget Proposed Proposed Proposed
FY95 FY9~ FY97 FY98 FY9~)
Personal Services
Commodities
Services & Charges
Capital Outlay
Transfers
Contingency
TOTAL % CHANGE
4.9% 8.0% 5.7% 5.7% 5.7%
3.9% 20.1% 2.6% 0.5% 3.0%
1.7% 24.3% (9.9)% 2.4% 2.5%
(0.1)% 217.0% (53.5}% 32.2% 6.6%
25.7% 29.2% (6.7)% 10.1% (9.7)%
...... 3.4% 3.3%
5.2% 22.1% (4.1)% 3.6% 3.3%
Personal Services
Personal services includes salaries and benefits (health, life, disability insurance and
employer share of FICA, IPERS, and Police/Fire retirement contributions. The FY95
budget includes scheduled step increases and an estimated bargained adjustment.
Personnel costs are primarily controlled by collective bargaining agreements.
Employees of the City are represented by three unions: AFSCME (Local //183), the
Police Labor Relations Organization of Iowa CiW, and the Iowa City Association of
Professional Fire Fighters, IAFF, AFL-CIO (Local //610). All supervisory, confidential,
temporary and other employees who are excluded by law in Chapter 20 of the Code
of Iowa are excluded from the units and from the terms, conditions or application of
the Agreement.
The majority of City employees are represented by AFSCME. This Union is comprised
of two bargaining units, one composed exclusively of Library employees and the other
composed of employees in all other departments. AFSCME ratified a two-year contract
on Julv 1, 1994, and includes a 3.00% adjustment to wages in FY96 plus any
scheduled step increases.
- 20 -
Sworn police officers are represented by the Police Labor Relations Organizations of
Iowa Citv. The bargaining unit is composed of all Iowa City police officers. Exempt
from the unit are the police chief, lieutenants, captains, sergeants, and other
confidential, administrative, supervisory and less than half-time employees. The police
officers union agreed to a three-year contract that spans July 1, 1994, through June
30, 1997. This agreement included a 3.0% adjustment to wages in July 1994, 3.25%
in July 1995, 2% in July 1996, 2% on December 28, 1996, plus any scheduled step
increases in each fiscal year.
The firefighters are represented by the Iowa CiW Association of Professional Fire
Fighters, IAFF, AFL-CIO (Local//6101. The bargaining unit is composed of firefighters,
lieutenants, and captains. Exempt from the unit are the fire chief, fire marshal and
battalion chiefs. The firefighters negotiated a one-year contract, July 1, 1995, and
includes a 3.25% adjustment to wages plus any scheduled step increases.
Employees who are administrative, supervisory or otherwise ineligible for collective
bargaining are covered by the Personnel Rules and Regulations. Some are eligible for
Civil Service. Salaries and benefits are determined by the City Council upon the
recommendation of the City Manager. Approximately 100 administrative and
confidential employees received a 3% adjustment July 1, 1995, plus any scheduled
step increases.
Commodities
Commodities mainly consist of office and cleaning supplies, and maintenance and
repair materials for buildings, streets and equipment. Supplies and materials are
projected to increase by 2.6% in FY97, 0.5% in FY98, and 3.0% in FY99.
Services and Charges
Services and Charges cover expenses for liability insurance premiums, Aid to Agencies
payments, printing and postage, various service contracts, repairs and maintenance to
vehicles, equipment and buildings, chargeback for internal service funds and utility
costs. FY97 is estimated to decrease $550,000 or 10% less than FY96. The main
reasons for the decrease are the one-time payment of $400,000 in FY96 to Moore
Business for the CommuniW Economic Betterment Association grant from the State of
Iowa and moving the Information Services chargeback to a transfer out line item in
FY97.
-21 -
The Aid to Agencies budget is partially funded from Community Development Block
Grant monies and the remainder funded from property tax revenues in the General
Fund. The City Council appropriates money annually to each agency. The FY97
budget is proposed to be $383,450 {9105,000 CDBG, 9278,450 General Fund).
Human services received FY97 requests for funding totaling 9456,885, an increase of
986,857 or 23.6% more than the FY96 budget - $60,685 is increases to current
agencies that receive funding and 926,000 is from two new requests, 92,000 -
Independent Living and $24,000 - Youth Homes. The financial plan provides funding
in FY98 of 9391,804 (9105,000 CDBG, 9286,804 General Fund) and FY99 of
9400,408 (910,5,000 CDBG, 9295,408 General Fund). Below is a detailed listing of
the actual funding of agencies from FY93 to FY95 and the budget for FY96.
Actual Actual Actual Budget
FY93 FY94 FY95 FY96
Big Brothers/Big Sisters $ 28,500 $ 30,000 t~ 31,500 $33,075
Crisis Center 24,900 26,892 29,692 31,200
Domestic Violence Program 31.400 38,900 42,000 44,100
Elderly Services Agency 47,750 48,750 51,000 53,500
Emergency Housing Project 2,000 3.500 5,250 6,000
HACAP 6,000 6,000 6,000 6,240
Mayor's Youth Employment 39,691 35,000 35,000 35,000
MECCA 16,000 20.000 22,000 24,500
Rape Victim Advocacy 12,000 12.000 12,000 12,000
Red Cross 4,200 4,200 4,200 4,410
United Action for Youth 47,000 49,000 50,000 53,000
Neighborhood Centers 27,000 42,976 45,000 47,250
ICARE 7,500 8,500 8,500 8,925
Life Skills Housing 14,844 16,990 15,560 -0-
Free Medical Clinic -0- -0- -0- 5,000
Contingency -0~ -0o -0- 5,990
Subtotal $308,785 9342,708 $357,702 $370,190
LESS: Amount Funded (102,535) (121,990) {120,56Q) [105,000)
Directly by CDBG
Net General Fund Total $206,25~0 $220 718 .~237,142 $265,19~0
-22 -
4. Transfers
Following is an itemized listing of actual transfers from the General Fund for FY94 end FY95,
the FY96 Budget and Proposed for FY97, FY98 and FY99.
GENERAL FUND FY94 FY95 FY96 FY97 FY98 FY99
TRANSFER TO Aotual Aotual Budget Proposed Proposed Proposed
A~rport Operations 58,155 99,328 103,450 123,000 100,000 104,000
Transit Operations 1.263,240 1,338,844 1,407,146 1,489,681 1,519,711 1.588,370
Transit Operations 213,5OO 317,633 469,000 315,O00 452,000 487,000
JCCOG 85,292 67,805 94,966 85,500 91,250 98,000
Employee Benefits Reserve 200,000 200,000 200,000
Trails 8,476 164,499 18,192
[ntra City Trails 4,950 30.000 30,000 30.000 30,000
CIP- Streetscape-near Southside 13,913 50,000 50,000 50,000
28,816 22.160
205,948 387,635 167,770
C[P-Civic Center, Airport, All
Other 234,764 387,635 189,930
Information Services Transfer 519,078 707.167 456,791
CIP-HVAC Digital Controls 9,000 6,500 6,500
Equipment Division Loan 4,000 4,000 4,000
Landfill Loan Repay-Fire 177,071 50,000 29,250 29,250 29,250
Fire Truck Replacement 188,855 29,250
CIP-Park Renovation &
Improvement 17,761 69,508 152,742 65,000 65,000 65,000
Computer Replacement Reserve-
Library 14,8OO 30,000 45,000 60,000 60,000 60,000
Cable Channel Replacement-
Library 9,000 9,500 20,292 11,790 11,790 I 1,790
Loan Repayment-Library 50,000
CIP-Bulldlng Design-Library 66,774 8,336
Parking*Senior Center 6,000 6,000 6,000 6,000 6,000 6,O00
Landfill-Loan Repayment.-Sr.
Center 20,000 9,000 30,000 30.000 30,000
CIP-Parks Land Acquisition 131,874 57.100 57,100 57,100
CIP-Park Development 12,000 12,000 12.000 12,O00
Total Transfer from General
Fund 2,O80,761 2,615,308 3,380,470 3,152,559 3,469.768 3,133,801
5. Contingency
The FY96 original contingency budget was 9376,357. The balance at 11-30-95 is ~183,51 4
as budget amendments have been processed using contingency. The City Council added
91 20,000 to the original FY96 contingency of 9256,357 for a total of $376,3§7. Contingency
is set at approximately 1% of total revenues. FY97, FY98 and FY99 contingency is $290,000,
$300,000 a~d 9310,000.
- 23 -
D. GENERAL FUND YEAR-END CASH BALANCE
The City separates the General Fund cash balance into a Pure Fund Cash Balance and a Reserve
Fund Cash Balance. The Pure Fund Cash Balance is that portion of the balance maintained as
working capital which is not available for allocation except in emergency situations. The Reserve
Fund Cash Balance is allocated for Perkland Acquisition/Development and Ubrary computer
equipment replacement, AV/Public Access equipment replacement and State reciprocal borrowing
activity. (Fire Apparatus replacement reserve was moved out of the General Fund in FY95 and
established as a reserve of the Equipment Division [internal Service Fund].)
The annual year-end cash balance minus the reserve cash balances equals the Pure Fund Cash
Balance or the General Fund's working capital position. The following chart gives the Pure Fund
Cash Balance for fiscal years 1995 through 1999.
FY95 FY96 FY97 FY98 FY99
Actual Bud.qet Proposed Pro13osed Proposed
Beginning Cash
Balance
Receipts
Expenditures
Ending Cash
Balance
Less Reserve
Balances
Pure Fund Balance
9 7,268,824 9 9,295,895
26,636,848 27,139,540
(24,609,777) (30,062,729)
9,295,895 6,372,706
(694,373) (646,789)
9 8,601.,522 $ 5,725,917
~ 6,372,706 9 6,267,438
28,724,996 29,355,181
(28,830,264) (29,872,177)
6,267,438 5,750,442
(696,407} (784,186)
$ 5,571,031. ~ 4,966,256.
$ 5,750,442
29,971,375
(30,850,884)
4,870,933
(868,987)
9 4,001,946
The Pure Fund Balance is 35% of expenditures in FY95, and drops to 13% by FY99. Any
unexpected deterioration of the City's cash position will need to be monitored closely. Following
the Financial Plan Overview are schedules summarizing the General Fund cash reserve balances.
The Pure Fund Balance is used to provide for cash flow in the first quarter of the new fiscal year
because the majority of property taxes are not received until October/November and cash balances
are drawn down. The following chart shows cash flow needs or how expenditures have exceeded
receipts in the first three months of the past five years.
3 mos @ Shortfall
Sept. 30 Receipts Expenditures in Receipts
1995 94,612,297 98,637,663 (94,025,366)
1994 94,137,291 96,690,150 (92,552,859)
1993 93,835,374 96,205,082 (92,369,708)
1992 93,814,379 95,686,785 (91,872,406)
1991 93,492,693 95,348,695 (91,856,002)
The pure fund balance at year-end will provide funding for the shortfall.
E, DEBT SERVICE FUND
This fund provides for the pavment of the principal and interest due on general obligation debt of
the City. Funding is provided by the Debt Service Tax Levy and abatement transfers from various
Enterprise Funds for their capital improvements which were funded by General Obligation Bonds.
Debt Service expenses in FY97 through FY99 include proposed bond issues of 92.0 million in
Calendar Year (CY) 1996, 96.0 million in CY97, 97.0 million in CY98, and 94.8 million in CY99.
- 24 -
As stated in the CiW's Fiscal Policy, "Debt incurred as a general obligation of the City of Iowa City
,~.hall not exceed statutory limits: presently 5% of the total assessed value of property within the
corporate limits as established by the City Assessor."
The following schedule shows the relation of Iowa City's allowable debt margin and the debt
incurred for FY90 through FY99. The total properW valuation amounts are actual for FY90-FY96,
but are estimates for FY97 through FY99.
Total Allowable Debt Debt as % of
Property Margin (5% of Outstanding Debt Allowable
Valuation, Total Pro13ertv Val.) at July 1 Debt Mar~in
°FY99 $2,039,579,677 $101,978,983 t~35,594,325 35%
~ FY98 1,980,174,443 99,008,722 31,314,069 32%
' FY97 1,922,499,460 96,124,973 27,620,973 29%
FY96 1,866,504,330 93,325,216 29,675,380 32%
FY95 1,783,182,543 89,159,127 20,955,000 26%
FY94 1,600,141,356 80,007,068 11,433,900 14%
FY93 1,551,803,540 77,590,177 13,711,322 18%
FY92 1,413,802,243 70,690,112 16,462,582 23%
FY91 1,379,028,589 68,951,429 14,985,000 21%
FY90 1,308,653,903 65,432,695 15,170,000 23%
· Esti rn ate
The Fiscal Policy also includes the guideline that "the debt service lew shall not exceed 25% of
the total levy in any one fiscal year." The following chart shows the debt service levy as a
percentage of the total levy for FY90 through FY99. The levies for FY90-FY96 are certified and
the FY97-FY99 are projected levies. (The State will certih/the levy for FY97 in June 1996.)
Debt
Total Levy. Service Levv As % of Total
~FY99 13.484 ~ 2.118 16%
* FY98 13.034 1.698 13%
°FY97 12.638 1.196 9.5%
FY96 12.992 1.709 13%
FY95 12.954 1.661 13%
FY94 12.889 1.496 12%
FY93 12.826 1.541 12%
FY92 12.671 2.103 17%
FY91 12.128 2.152 18%
FY90 12.028 2.253 19%
F. TRUST AND AGENCY FUND
The Trust and Agency Fund budgets for Johnson County Council of Governments {JCCOG). The
JCCOG fund is an agency fund. The City acts as custodian for the fund and provides accounting
services. JCCOG provides county-wide planning assistance for transportation, human services and
solid waste planning.
G. INTERNAL SERVICE FUNDS
Internal Service funds include the Equipment Maintenance Fund, Equipment Replacement Fund, the
Central Supply and Print Shop Fund, the Risk Management Loss Reserve Fund, the Health
Insurance Reserve Fund and a new Information Services Fund (formerly a division within the
General Fund).
- 25 -
The Equipment Maintenance Fund provides maintenance for all City vehicles and equipment end
rents vehicles to other City departments from a central vehicle pool. Funding is provided from a
chargeback to all departments for the maintenance services and the rentals of vehicles.
The Equipment Replacement Fund is used to replace almost all of the rolling stock of all City
vehicles. Funding is provided frcm a chargeback to all departments based on the estimated
replacement value at the time of replacement.
The Central Services Fund covers the operation of the general office supply inventory, the print
shop, copiers, phone communications, mail services, radio maintenance and the FAX machine. All
of these functions are available to all City departments who are charged based upon the services
utilized.
The Risk Management Loss Reserve Fund accounts for the liability for all funds except the General
Fund. All funds are charged based on their loss experience and prorated share of the insurance
premium.
The Health Insurance Reserve accounts for the actual payment of all health and dental claims.
Premiums are based on actuarially sound estimates and charged to each department.
The Information Services Fund accounts for the Data Processing operating support and replacement
of all computer equipment for all divisions except Library. Currently, all operating support funding
is from a chargeback to the General Fund. A new chargeback system for all funds will be
implemented soon.
H. SPECIAL REVENUE FUNDS
The Special Revenue Funds include the Employee Benefits Fund, Community Development Block
Grant Fund (CDBG), Road Use Tax Fund, Public/Assisted Housing and Special Assessments,
The Employee Benefits Fund accounts for the receipt of property taxes levied to pay the employer
share of benefits of employees in the General Fund. Transfers to the General Fund are made from
this fund.
The CDBG and Public/Assisted Housing Funds account for revenue from the U.S, Department of
Housing and Urban Development programs and is restricted in use for eligible projects as defined
by Federal regulations.
The Road Use Tax Fund accounts for revenue from the State and is used to pay for street related
maintenance and planning, traffic engineering and street related construction costs.
I. ENTERPRISE FUND~S
The Enterprise Funds include Parking, Wastewater Treatment, Water, Refuse, Landfill, Airport,
Transit and Broadband Telecommunications. These are primarily funded from user fees for services
provided with the exception of transit and airport. They receive most of their funding from
property taxes, federal and state grants, General Fund subsidy, and the balance from fees. The
other six funds are self-supporting from revenue that they generate.
1. PARKING FUND
Parking rates were increased last on July 1, 1992. There are no rate increases calculated into
the three-veer financial plan. Revenues for the three-year plan are flat. Parking fines are
receipted into the parking fund to satisfy revenue requirements for Parking Revenue bond
covenants. If the bond covenants are satisfied and the cash balance at year end is adequate,
the revenue from fines is transferred to the General Fund. Based on the cash balances
-26 -
.[
?;
declining from approximately $980,000 at the end of FY96 to approximately $224,000 at the
end of FY98, a rate increase to fund operations may need to be enacted sometime within the
three-year financial plan.
Parking expenditures reflect no change in staffing or operations. Transfers are approximately
one-half of the operating budget. Transfers include the funding for debt payments, parking fine
transfer to the General Fund, parking reserve for ramp repairs and an operating subsidy to the
transit operations.
2. WASTEWATER TREATMENT FUND
The wastewater treatment fund reflects the most rec~nt 35% rate increase enacted for bills
on or after March 1, 1995, and a change to monthly billing on July 1, 1995. Wastewater fees
reflect increases of 15%, 12%, 10% and 10% for billings on or after March 1, 1996, 1997,
1998 and 1999, respectively. The rates, as proposed, comply with the City Council's direction
of accumulating cash of 20% {approximately 87,6 million) of the cost of three major
wastewater projects estimated at approximately 837.8 million. This cash will be used to pay
for part of the project costs as well as new debt service on bonds to be issued for the balance
of the project costs.
Expenses reflect no new increases in staff in the three-year plan. Transfers are the largest
portion of the operating budget and are predominantly for the payment of principal and interest
payments on debt that has or will be issued. The three-year plan reflects debt service transfers
for revenue bond debt to be issued in Calendar Year (CY) 1996 - $18.9 million, CY97 - $8.8
million, and CY98 - 87.3 million.
3. WATER FUND
The water fund reflects the most recent 40% user fee rate increase (24% on the minimum and
40% on usage past the minimum) enacted for bills on or after March 1, 1995, and a change
to monthIv billing Juiv 1, 1995. Water fees reflect increases of 30%, 25%, 22% and 20%
for billings on or after March 1, 1996, 1997, 1998 and 1999, respectively. The rates, as
proposed, comply with the City Council's direction of accumulating cash of 20% (approximate-
ly $10.7 million) of the cost of three major water projects estimated at approximately 854.1
million. This cash will be used to pay for part of the project costs.
Expenses reflect no new increases in staff in the three-year plan. Transfers include the water
portion of General Obligation debt that has been issued and new Revenue Bond debt. The
three-year plan reflects new debt service transfers for bonds issued in CY96 - $6.2 million,
CY97 - $11.75 million, and CY99 - $25.5 million.
4. REFUSE FUND
FY96 operations reflect the new curbside recycling route added March 1, 1995. Curbside
recycling fees are scheduled to be increased on March 1, 1996, from $2.25/month to
$2.80/month. A recycling container will be provided to all residents. Revenues also reflect
the change to volume-based curbside refuse service. A base fee of $8.75/month allows for
two containers of refuse to be picked up each week. Any refuse over the two-container limit
will need a 81.00 sticker attached. There are no significant changes in operatrans in FY97 to
FY99.
5. LANDFILL FUND
The three-year financial plan reflects no increase in tipping fees. There are no significant
changes in operations or transfers within this fund. The $1.7 million annual transfer from the
operating fund to landfill replacement reserve is then used to pay the cost of constructing new
- 27 -
landfill cells, purchase of additional landfill land, and any major capital projects that are needed
at the landfill.
AIRPORT
Revenues reflect increased income from the new hangar rentals. The Airport operating fund
reflects no significant change in operations. Transfers include a loan repayment to the Landfill
Reserve fund for the new T-Hangar, an asphalt overlay project and a major roof repair. The
General Fund subsidy is approximately 50% of the airport operating budget in FY97 and
decreases to 43% in FY98 and FY99.
7. TRANSIT FUND
The Transit Operating Fund reflects many changes in the three-year plan. The three-year plan
reflects a recommendation to increase fares from 50¢ to 75¢ per ride effective January 1,
1996. This is estimated to increase fare revenue by approximately $180,000. Federal grant
revenue is scheduled to be phased out over the three years, $250,000 in FY97, 965,000 in
FY98 and zero in FY99. Staff ls also recommending to eliminate bus operating hours after
7:00 p.m.
For accounting purposes, the Transit Operating Fund is considered an enterprise fund, which
means fees pay for the majority of the costs associated with this fund; however, fees are one
of the smallest portions of this budget. The majoriW of the funding in the Transit Fund is
generated from a $.95 levy on all taxable property within the City of Iowa City. This generates
approximately $1.4 to $1.6 million a year. In addition, the General Fund is projected to
subsidize an additional $315,O00 in 1997, $452,000 in 1998 and $487,000 in 1999 to
operate this fund. This subsidization has a direct impact on the General Fund operations.
State grant revenue is estimated to he approximately $250,000 per year. Starting in FY95,
$90,000 per year is being transferred from the Parking Fund to the Transit Fund as an
operating subsidy.
The three-year plan reflects the elimination of the transfer to the transit replacement fund. The
City will pay their portion of new buses through loans and repay from the debt service property
tax levy.
Below is a summary of revenues by source and the percentage change from the previous year:
FY95 FY96 FY97 FY98 FY99
Actual Budslet Proposed Proposed Proposed
Fare Revenue $652,166 $645,0OO $736,500 9831,500 9831,500
(3.0)% (1.0)% 14.2% 12.9% - -
Miscellaneous 38,012 32,5OO 32,500 32,500 32,500
Revenue 9.2% (14.5)% ......
Federal & 554,119 570,260 500,000 315,000 250,O00
State Asst. 9.6% 2.9% (12.3)% {37.0)% (20.6)%
Transit Tax 1,338,844 1,407,146 1,489,661 1,519,711 1,588,370
Levy 6.0% 5.1% 5.9% 2.0% 4.5%
Operating 407,633 559,OOO 405,O00 542,000 577,000
Subsidy 90.9% 37.1% (27.5)% 33.8% 6.5%
Total 92,990,774 93,213,906 93,163,661 $3,240,711 $3,279,370
~ 28 -
8. BROADBAND TELECOMMUNICATIONS
This fund accounts for the Cable TV operations of the City. The funding source is from a 5%
cable franchise fee which is part of the monthly bill for Cable TV. There are no significant
changes within this fund over the three-year plan. Transfers include an operating subsidy to
the Library for cable TV of $40,365 in FY97 and an increase to 943,240 in FY99. In addition,
910,000 a year is transferred to the Cable 'IV replacement reserve fund, which is used to
replace equipment on an as-needed basis.
J. RESERVE FUNDS
The revenue bond ordinance covenants require that Parking and the Wastewater Treatment Fund
set aside these special accounts:
a) Bond and Interest Sinking Reserves - amounts sufficient to pay current bond and interest
maturities. (Transfers from the appropriate operating fund are made monthly.)
b) Bond and Interest Reserves - balances to be maintained that are equal to the maximum amount
of principal and interest due on the bonds in any succeeding fiscal year. (Current parking
balance is 9669,000 and Wastewater balance is 93,513,900.)
c) Depreciation, Extension and Improvement Reserve or Renewal and Improvement Reserves -
9240,000 transferred annually for Wastewater Treatment until a balance of 92 million is
reached (current balance is 92,000,000) and 9§0,000 transferred annually for Parking until a
balance of 9300,000 is reached (current balance is ~300,OO0).
Parking, Landfill, Water, Transit and Broadband Telecommunications have separate reserves for
future capital expenditures. The Parking reserve is to be used for ramp repairs/maintenance, which
is performed biannually, and for a future parking facility. Landfill's reserve is to be used for the
purchase of additional landfill land and cell construction, closure funding and a perpetual care fund.
The Water reserve is available to fund major capital improvement projects for the water plant in
future years. The Transit reserve will be used to repay loans from the federal and state
governments and to fund future bus acquisitions. Broadband TeleCommunications' reserve is for
future equipment replacement.
-29-
- 30 -
- :31 o
- 32 -
- 33-
· J J J J 4 ''~
TRANSFER TO
GENERAL FUND:
'NON-OPERATIONAL
ADMINISTRATION
POLICE:
ADMINISTRATION
PATROL
CRIMINAL INVESTIGATION
RECORDS
COMMUNITY SERVICES
COMMUNITY SERVICES
JO CO TASK FORCE
FEDERAL CRIME GRANT
FIRE DEPARTMENT
TRAFFIC ENGINEERING
STREETS
SUMMARY OF TRANSFERS BETWEEN FUNDS
RECEIPTS - TRANSFERS IN
TRANSFER FROM FY97 FY98 FY99
Parking Supervision
Other Employee Benefits
TIF - Villa Gardens
440,000 440,000 440,000
2,731,830 2,906,477 3,093,673
62,000 62,000 62,000
Employee Benefits Fund 12,196 12,806 13,446
Employee Benefits Fund 362,934 381,081 400,135
Employes Benefits Fund 69,479 62.453 65,576
Employee Benefits Fund 10,744 11,281 11,845
Employee B~nefits Fund 7,524 7,900 8,295
Employee Benefits Fund 7,495 7,870 8,264
Employee Benefits Fund 7,524 7,900 8,296
Employee Benefits Fund 37,741 39,628 41,609
Employee Benefits Fund 362,381 380,500 399,525
Road Use Tax 900,401 936,793 974,900
Road Use Tax 2,063,993 2,067.628 2,156,939
FORESTRY
LIBRARY:
OPERATIONS
CABLE CHANNEL
REPLACEMENT
COMPUTER RESERVE
DEBT SERVICE:
Road Use Tax 33,940 34,850 36,000
Broadband Telecommunications
L{bra~/Operations
Libra[,/Operations
SUBTOTAL GENERAL FUND
Water Operations
...... Special Assessments
Wastewater Operations
SUBTOTAL DEBT SERVICE
40.365 41,778 43,240
11,790 11,790 11,790
60,000 60,000 60,000
7,212,337 7,472,735 7,835,532
1,O30,950 999,005 953,821
4.901
965,399 928,631 891,430
2.001,250 1,927.636 1,845,251
ENTERPRISE FUNDS:
'~AR~h~'b~E~AT~ONS'
PARKING RESERVE
WASTEWATER TREATMENT
RESERVE
WATER RESERVE
Senior Center Operations
Parking Operations
Wastewater Operatrans
Water Operations
6,000 6,000 6,000
1.099,598 1,094,303 1,107,033
5,474,684 6,159,664 6,457,594
1,004,100 1,676,300 2,406,700
114,250 114,250 114,250
1,700,000 1,700,000 1.700,000
123,OO0 100,000 104,000
1,489,661 1,919,711 1,588,370
315.000 452,000 487,000
90,000 90.000 90,000
10,000 10,000
12,922,128 14,089,947
LANDFILL RESERVE
Interfund Loans
Landfill Operations
AIRPORT OPERATIONS
TRANSIT OPERATIONS
BROADBAND RESERVE
Non*Operational Admin.
Transit Levy from General Fund
Non-Operational Admin.
Parking Operations
8roadband Operations 10,000
SUBTOTAL ENTERPRISE FUNDS 11,426,29~3
-35-
TRANSFER TO
~:)THER FUNDS
JCCOG:
INFORMATION SERVICES
EQUIPMENT REPLACEMENT
SUMMARY OF TRANSFERS BETWEEN FUNDS
RECEIPTS - TRANSFERS IN
TRANSFER FROM FY97 FY98 FY99
Non-Operational Admin.
Landfill Surcharge Reserve
Road Usa Tax
General Fund - Information Services
CBD Maintenance Operations
Refuse Operations
85,500 91,250 98,000
37,000 38,500 41,200
86,000 70,000 75,000
519,076 707,167 456,791
4,000 4,000 4,000
20,000 20,000 20,000
EMPLOYEE BENEFITS OPERATIONS Employee Benefits Reserve
457,000 790,000 832,000
EMPLOYEE BENEFITS RESERVE
CAPITAL PROJECTS
Non-Operational Admin.
200,000 200,000
Operations & Maintnsnance 9,000 6,500
Landfill Reserve 1.500,000
General Fund Non-Operational Admin. 98,192 80,000
Parking Renewal & Impr. Reserve 250,000
Transit Reserve 204,000
Perkland Acquisition Fund 69,100 69,100
General Fund-Parks & Rec. 103,000 103,000
Road Use Tax 1.374,715 1,345,215
SUBTOTAL OTHER FUNDS ' 3,496,583- 5,024,732
6,500
80,000
250,000
69,100
103,000
815.715
2,851,306
GRAND TOTAL 24,136,483 27,347,231 26,602,036
~ 36 -
SUMMARY OF TRANSFERS BETWEEN FUNDS
DISBURSEMENTS - TRANSFERS OUT
TRANSFER FROM
GENERAL FUND:
NON-OPERATIONAL
ADMINISTRATION
TRANSFER TO
Airport Operations
Transit Operations
Transit Operations
JCCOG
Employee Benefits Reserve
Capital Projects
DESCRIPTION FY97 FY98 FY99
Airport Subsidy 123,000 100,000 104,O00
Transit Levy 1,489,661 1,519,711 1,588,370
Transit Subsidy 315,000 452,000 487,000
Iowa City's Portion 85,500 91,250 98,000
Future Employee
Compensation 200,000 200,000
River Trail 18,192
Intra City Trails 30,000 30,000 30,000
Streetscape-near Southside 50,000 50,000 50,000
INFORMATION SERVICES Information Services
OPERATIONS &
MAINTENANCE Capital Projects
CBD MAINT OPERATIONS Equipment
FIRE GENERAL ADMIN. Landfill
Transfer to Internal Service
Fund 519,076 707,167 456,791
HVAC Digital Controls 9,000 6,500 6,500
Skid Steer Loader 4,000 4,000 4,000
Loan Repayment 29,250 29,250 29,250
PARKS Cap~tal Projects
LIBRARY
ADMINISTRATION
Equipment Repl. Reserve
Park Development-Future
Parks 38,000 38,000 38,000
Park Renovation &
Improvement 65,000 65,000 65.000
Computer Replacement
Reserve
60,000 60,000 60,000
SENIOR CENTER
OPERATIONS
Equipment Repl. Reserve
Parking Operations
Landfill Reserve
Cable Channel Replacement
Reserve ParkingoSr. Ctr.
Loan Repayment
11,790 11,790 11,790
6.000 6,000 6,000
30,000 30.000 30,000
PARKLAND ACQUISITION
RESERVE
ENTERPRISE FUNDS
Capital Projects
Lend Acqum~t~on
Park Development
Subtotal General Fund
57,100 57,100 57.100
12,000 12.000 12.000
3,152,569 3,469.768 3,133.801
PARI(ING SUPERVISION
General Fund Admin. Return Parking Fines
Transit Operations Operating Subsidy
Renewal & Improy. Reserve Parking Reserve
Bond & Interest Sinking Revenue Bonds
Capital Projects Ramp Repairs
440.000 440.000 440.000
90,000 90,000 gO.ODD
170,000 170,000 170,O00
929,598 924.303 937,033
250,000 250,000
- 37 -
SUMMARY OF TRANSFERS BETWEEN FUNDS
DISBURSEMENTS - TRANSFERS OUT
TRANSFER FROM
~VA STEVVATER
OPERATIONS
WATER SUPERVISION
TRANSFER TO
Bond & Interest Sinking
Debt Service
Debt Service
Debt Service
Debt Service
Debt Service
Debt Service
Debt Service
Debt Service
Depr., Ext.. & Improvement
Reserve
DESCRIPTION FY97 FY98 FY99
Abated G.O. Bonds 3,475,184 3,469,564 3,454,594
1996 Revenue Bonds 1,622,000 1.622,000 1,622,000
1997 RevenueBond Issue 377,500 755.000 755,000
1998 Revenueissue-Interest 313,000 626,000
Abated G.O. Bonds 965,399 928,631 891,430
1998 Revenue Bonds
1997 RevenueBond
1999 Revenue Bond
Abated G.O. Bonds
532,000 532,000 532,000
336,100 1,008,300 1,008,300
729,400
1.030,950 999,005 953,821
For Future Improvements 136,000 136,000 136.000
RECYCLING CURBSIDE
COLLECTION
Equipment Reserve
Repay Loan-3 Packers,
Recycling 20,000 20,000 20,000
LANDFILL OPERATIONS
Landfill Reserve
JCCOG
Excavation, Closures,
Replacement
Solid Waste Planner
1,700,000 1,700,000 1,700.000
37,000 38,500 41.200
LANDFILL REPLACEMENT
RESERVE
AIRPORT OPERATIONS
TRANSIT RESERVE
Capital Projects
Capital Projects
Landfill Reserve
Landfill Reserve
Capital Projects
Capital Projects Transfer
Landfill Cell
200,000
1,300,000
Loan Repayment*Hangers 35,000 35,000 35,000
Loan Repay*Asphalt/Terminal 20,000 20,000 20,000
8us Replacement 204,000
BROADBAND
TELECOMMUNICATIONS
OTHERFUNDS
SPECIAL ASSESSMENTS
General Fund, Library
Replacement Reserve
A.V. Lab Support 40,365 41,778 43,240
Equipment Replacement 10,000 10,000 10,000
Subtotal Enterprise Funds 12.421,096 14.753.081 14,465,018
Debt Service
Abeted G.O. Bonds 524
EMPLOYEE BENEFITS
OPERATIONS
Police Admimstration
Police Patrol
Police Criminal Invest.
Police Records
Police Comm. Svcs.
Police Comm. Svcs.
Police Jo, Co. Task Force
Police Federal Crime Grant
Fire Dept
Non-Operating Admin.
Pension & Retirement
Pension & Retirement
Pension & Retirement
Pension & Retirement
Pension & Retirement
Pension & Retirement
Pension & Retirement
Pension & Retirement
PensiOn & Retirement
General Fund Employee
Benefits
- 38 -
12,196 12,806 13,446
362,934 381,081 400,135
59,479 62,453 65,576
10,744 11,281 11,845
7,524 7,900 8,295
7,495 7,870 8,284
7,524 7,900 8,295
37,741 39,628 41,609
362,381 380,500 399,525
2,731,830 2,906,477 3,093,673
SUMMARY OF TRANSFERS BETWEEN FUNDS
DISBURSEMENTS - TRANSFERS OUT
TRANSFER FROM
TRANSFER TO
DESCRIPTION
PUBLIC SAFETY RESERVE Employee Benefits Op. Police & Fire Benefits
ROAD USE TAX
General Fund, Traffic Eng.
General Fund, Streets
Forestry
JCCOG-Trans. Planning
Capital Projects
Operations
Operations
Operations
Operations
Burlington St/Iowa River
Bridge
Second Avenue Bridge
Brookside Drive
Waterfront Drive-North of
Southgate
Foster Road-West of
Dubuque
Traffic SignaI-ACT/Hwy 1
First Avenue-Muscatine to
Bradford
Willow St-Muscatine to
Brookside
Highway 6-Left Turn at First
Avenue
Dodge St.-Governor to
N.Dubuqus Rd.
River Street-Riverside to
WooIf Ave.
WooIf Avenue-Newton to
River St.
Traffic Cal~ning
Traffic Signals
Asphalt Resurface & Chip
Seal
Scott Blvd. Extended-Phase ]
Southgate Avenue
North: East-West Arterial-
Phase I
North: East-West Artshal-
Phase II
South: East-West Parkway
Curb Ramp ADA
TAX INCREMENT
FINANCING Villa Gardens
Loan Repayment
Bubtotal Other Funds
TOTAL BUDGETEDFUNDS
UNBUDGETED FUNDS
SPECIAL ASSESSMENTS Debt Sen'ice
Heinz Road BDI
TOTAL UNBUDGETED FUNDS
GRAND TOTAL
-39-
FY97
457,000
900,401
2,063,993
33,940
66,000
85.000
150,000
40,000
25,000
50.000
50,000
285,715
315,000
324,000
50.000
62,000
8,558,421
24,132,088
4.377
4,377
24,13~,463
FY98
790,000
936,793
2,067,628
34,850
70,000
71,000
79,500
50,000
105,000
50,000
159,000
160,000
50,000
50,000
285,715
235,000
50,000
62,000
9,124,382
27.347,231
27,347,231
FY99
832.0O0
974,900
2,156.939
36.000
75.000
160,000
50.000
50.000
285,715
170.000
50,000
50,000
62.000
9,003,217
26,602.036
26,602,036
CITY OF IOWA CITY
AUTHORIZED PERSONNEL LISTING
FULL TIME EQUIVALENTS
FY96
FULL PART
TIME TIME
City Council 7.00
City Clerk 4.00 0.50
City Attorney 6.00
City Manager 3.00
Human Relations 3.00
Finance 25.55 2.87
Government Buildings 2.00 1.25
Human Rights Activ~es 1.00
Planning/Community Development 8.95
Engineering 9.50
Public Works 2.00
CBD Maintenance 2.00
Energy Conservation 0.50
Police Department 81.00 1.00
Fire Department 52.00
Animal Control 4.00 0.56
Housing & inspection Services 13.00
Traffic Engineering 7.00
Street Maintenance 20.25
Forestry Operations 3.00
Cemetery Operations 3.00
Recreation 13.00 2.00
Parks 10.00 0.50
Library 28.00 9.25
Senior Center Operations 5.00 0.50
Total General Fund 3'13.7'~ 18.43
Parking Operations 16.50 10.75
Wastewater Treatment Operations 25.00
Water Division 26.25 0.50
Refuse Collection Operations 18.00
Landfill Operations 12.00
Airport Operations 1.00 0.50
Transit Operations 32.00 17.00
Broadband Telecommunications 3.00 0.60
Total Enterprise Fund 133.7,~--29.35
Library Oev. Office Salary 2.00
JCCOG 4.80
Information Services 5.00 0.50
Equipment Maintenance 9.50
Equipment Replacement 0.50
Central Supply & Print 1.00 0.50
Assisted Housing 12,00 0.75
Risk Management 1.30 0.29
Misc. Community Development 0.80
Employee Benefits 0.15 0.23
CDBG 3.45 0.50
Total Other Funds 40.00 3.27
Grand Total 487.50-----~1.05
FULL
TOTAL TIME
7.00 7.00
4.50 4.00
6.00 6.00
3.00 3.00
3.00 3.00
28.42 25.45
3,25 2.00
1.00 1.00
8.95 8.95
9.50 9.50
2.00 2.00
2.00 2.OO
0.50 0.50
82.00 81.00
52.00 52.00
4.56 5.00
13.00 13,00
7.OO 7.0O
20.25 22,25
3.00 3.00
3.00 3.00
15.00 t3.00
10.50 10.00
37.25 28.50
5.50 5.00
332.18 317.15
27.25 16.75
25.00 25.00
26.75 26.75
18.00 19.00
12.00 12.00
1.50 1.00
49.00 31.00
3.60 3.O0
163.10 134 50
2.00 1.50
4.80 4.80
5.50 5.00
9.50 9.70
0.50 0.30
1.50 1.10
12.75 12.00
1.59 1.30
0.80 1.10
0.38 0.15
3.95 3.15
43,27 40.10
538.55 491.75
FY97
PART
TIME
0.50
2.87
1.75
1.50
2.00
1-00
9.25
0.50
19.37
10.75
0.50
14,25
0.60
0-50
0.50
0-50
0.75
0.29
0~20
0.23
0.30
3.27
48.73'-'
TOTAL
7.00
4.50
6.00
3.00
3.00
28.32
3.75
1.00
8.05
9.50
2.00
2.00
0.50
82.50
52.00
5.00
13.00
7.OO
22,25
3.00
3.00
15.00
11.00
37.75
5.50
338.52
27.50
25.00
26.75
19.00
12.00
1.50
45.25
3.60
160.60
1.50
4.80
5.50
9.70
0.80
1.60
12.75
1.59
1.30
0.38
3.45
43.37
540.49
-40 -
CITY OF IOWA CiTY
FY97 ADDITIONAL POSITIONS REQUESTED
POSITIONS REQUESTED - FUNDED IN PY97 PROPOSED
Department
Police Administration
Anima~ Shelter
Streets Division
Parks Division
Position FTE Wages Benefits Total
Administrative Clerk/Typist 0.50 12,024.28 4,525.18 16.549.46
Kennel Assistance 0.44 9,343.90 3,891.79 13,235.69
M.W.I-Streets 2.00 45,391.10 17,849.84 63,240.94
Maintenance Worker I-Parks 0.50 12,189.30 4,484.08 16,673.38
Total General Fund Positions Requested and Funded:
3.44 78,948.58 30,750.89 109.699.47~
Parking Supervision
Transit Operations
Parking Operations Supvervisor 0.25 9,134.80 2,738.29 11,873.09
Account Clerk 0.25 6,885.95 2,351.80 9,237.75
L"__G. rand Total of Additional Pos~ons Funded m FY97 Proposed 3.94 94,969.3:~ 35,840.98 130,810.31
POSITIONS REQUESTED- NOT FUNDED IN FY97 PROPOSED
Department
Engineering Department
Engineering Department
*Total Engineering Department
Position ............... i~TE -- Wages Benefits Total
Civil Engineer 1.00 36,126.13 10,865.70 46,991.83
Sr. Engineering Tech 1.00 28,696.93 9.79271 38.489.64
2.00 64,823.06 20.658 41 85.481.47
Police Patrol
Police Cdminal Investigation
Police Records
Emergency Communications
*Total Police Department
Community Service Officer 1.00 24,261 75 9,263.72 33,525.47
Community Service Officer 1.00 24.261.75 9,263.72 33,525.47
Police Records Clerk 1.00 22.695.55 9,038.32 31,733.87
Emerg Corem Dispatcher 3.00 61.850.55 26,213.25 88.063.80
5.00 133,069.60 53,779.01 186,848.61
Rre Department - Pubhc Educ.
Fire Department - Public Educ
· Total Fire Department
Code Enforcement Coordinator
Public Education Specialist
1.00 39.459.43 15,478 84 54,938.27
1.00 39,459.43 15,478.84 54,938.27
2.00 78,918.86 30,957.68 109,876.54
Animal Shelter Clerk/Typist 0.50 11.347.78 4,525.86 15.873.84
Animal Shelter Custodian 0.25 5.153.70 2,143.23 7,29693
Animal Shelter Kennel Assistant 1.00 21,234.93 8,825.51 30,060.44
'Total Animal Shelter 1.75 37,736.41 15,494.60 53,231.01
H I S Administration
General Recreation Admin
Parks Operations & Mice
Zoning Enforcement Officer 1.00 33,920.33 10,547.28 44.467 61
Recreation Program Supervisor 0.50 16,267 78 5,040 20 21,307 98
Maintenance Worker li-Parks 1.00 23,441.75 9,030.66 32.472.41
Library Public Services
Library Public Services
· Total Library
Coordinator 1.O0 40,572.58 11,531.42 52,104.00
Library Assistant II 0.25 6,524.13 21357.35 8,881.48
1.25 47,096.71 13.888.77 60,985.48
Parks & Recreation
Semor Center Operations
Landscape ArchitectJProj. Mgr. 1.00 30,476.33 10,063.81 40,540.14
Communicationa Spec 1 .O0 32,534 53 10.347.71 42,882.24
-[~,o~l'~enei'~l Fund PosAons Requested, Not Funded: .......... :1~.50 498,285.36
Water Customer Serv~ca Water Engineering Technician 1.00 20,616 85 8,624.35 29,241.20
Information Serwces I S Operations Specialist 0.50 12.024 28 4,458.48 16.492 76
Information Services Programmer Analyst 0.50 17,662.80 5,387.45 23,050.25
'Total Information Services 1.00 29.687 08 9,815 93 39.543.01
"Gran~°[~'~it~ns"R~lue~ted,~'~)tF~'r{~'~l:- -.i'.-_-_..i~.~'-_ .'[~-,~0 548,589.29
TOTAL 0_F_~,~L?~...POSITi~)N~'R~QOE~-D~? ......... 2'3..~_ 643.558.62
.41 -
198,288.4-~ 746,8~7.70
234,129.39.~_877.688.0~1J
This page intentionally left blank.
- 42 -
GENERAL~uND
PROPOSED B~ET FOR FY97
FY99
Balance
-- FY97 BDDO~ --
I:'Y95 FY96 DBPT CITY NOR PY98 FY93
ACTUAl, {~ST i'MIkTE P.~QUEST PI[OROSBD PROJeCtION PROJ~CTION
7,268,824 9,295,895 6.372.706 6,267.438 5,750.442
11,518,835 12,004,067 12,707,324 12,963,840 13,548,943
1,338,844 1,407,146 1,489.681 1,519,711 1,588,370
383,748 399,926 423,377 431,918 451,431
27,911 26,000 26,008 26,000 26,000
11,406 11,600 11,500 11,500
320,~77 320,000 320,000 320.000 ~20,000
91,282 83,730 86,700 86.700 86,700
471.430 468,935 444,100 449,100 449.100
121.373 123,350 120,250 120,250 120,280
50,185 30,000 35,000 35,000 35,000
152,522 110;000 145,000 149.000 145,000
364.440 275,000 340,000 340,000 340,000
114,600 117,348 118,725 122,092 128,889
661,095 717,129 . 729.709 733,209 737,209
153,711 53.280 86,000 70,000 62,000
721.576 705.000 747,300 770,000 793,000
78,322 71,400 76.600 76,600 76,600
50,601 46.000 45,300 48,300 45,300
6,559 0 0 0 0
283,457 207,592 280,255 281.668 283,130
331,292 313,200 335,000 341.000 348,000
977,317 1,037,905 1,076,088 1,107,501 1.139.856
4,492 0 4,000 4,000 4.000
635,071 636,000 635,000 635.000 638,000
957 100,000 100,000 100,000 100,000
11,500 0 0 0 0
50,880 0 0 0 0
456,633 440,000 440,000 440,000 440,000
52,670 0 SO,000 50,000 50,000
0 222,271 228,000 240,000 0
392.304 200,000 200,000 200,000 200.000
72,945 51.680 59.865 60,775 61,925
36,041 0 20.000 20,000 20,000
39,652 60,000 43,000 43,000 43,000
635,000 300,000 0 0 0
2,228,721 2.673,300 2,964,394 3,004,421 3.131,839
3.223.388 3,418,500 3,834,848 4,089.896 4.050,663
472.676 400,000 440,000 440.000 440.000
25.000 28.000 0 0 0
50,000 0 0 0 0
48,035 84,324 62,000 62,000 62,000
26,636,848 27,139,540 28,724,99~ 29,358,181 29,971.375
816,028 980,287 1,018,194 1,006,099 1.011,030 1,041.386
4,477,357 5,567,343 5,112,188 5,013,242 5,134,550 5,262,239
917.693 2.908,794 2,199,557 1.363.662 917,717 978.564
2,615.308 3,380,470 3,152,859 3,152,669 3,469.768 3,133.801
0 183,514 290,000 290,000 300,000 310.000
24,609.777 30,062,729 30.452,297 28,830.264 29.872,177 30,890.884
9,295.895 6,372,706 6,267.438 5,750.442 4.870,933
- 43 -
GENERAL FUND RESE. RVES
SUMMARY OF YEAR END BALANCES
Library:
Regional Library Reference
Office Reserve
Ubrary Xerox & Damage/Loss
Books
Library Reciprocal Borrowing
Library Equipment Rep[acement
Library Public Access Equipment
Replacement
Library Computer Replacement
Total Library Reserves
FY94 FYS§ FY98 FY97 FY98 FYS9
ACTUAL ACTUAL BUDGET PROPOSED PROJECTED PROJECTED
914,725 $5,861 $5,851 ($23,150) (937,650) ($$3°738)
16,858 20,784 20,784 24,478 27,309 29,250
3~,328 86,381 8B,381 114,616 167,374 219,632
9,341 4,394 24,686 36,476 48.266 60,056
5,893 8,502 0 0 0 0
13,118 19,086 64.086 124,086 184.086 244,086
94,263 144,998 201,788 276,508 389,385 499,286
Parkland Acquisition Reserve 504,898 818,362 412,788 388,488
Parklend Development Reserve 17,314 31,013 32,213 33,413
Total Parkland Reserves 522,212 549,375 445,001 419,901
Fire Equipment Replacement
Reserve 72,518 0 0 0
Grand Total General Fund
Reserves 088,993 694,373 646,789 696,407
360.188 333,888
34,613 35,813
394,801 369,701
0 0
784,186
868,987
i
-44 -
Regional
Ubrery
Reference
Office
Reserve
6130190 Balance 80
Receipts 0
Expenditures 0
GENERAl FUND RESERVES
LIBRARY
Ubrary Public
Libra~, Xerox & Ubtary libraw Access Libraw
Damage/Loss Reciprocal Equipment Equipment Computer Total Library
Books Borrowing Replacement Replacement Replacement Reserves
$0 $0 $7,685 $6.344 $0 $14,029
0 46,223 3,500 O 0 49,723
0 0 (4,393) O O (4,393)
6130/91 Balance 0
Receipts 0
Expenditures 0
6130192 Balance 0
Receipts 35,248
Expenditures { 15,841
6/30/93 Balance 19,407
0 46,223 6,792 6,344 0 59,359
0
0 43,354 5,500 4.500 0 53,354
0 (34,342} (2,213) O 0 {36.555!
0 55,235 10,079 10,844 O 76,158
46,402 40,821 6,000 4,500 52,400 185,372
(26,387} (52,795} (3,499) (5,412) (44,539) (148,473)
20.O16 43,261 12,680 9.932 7,861 113,057
Receipts 3,841
Expenditures (8,523)
6/30194 Balance 14,725
Receipts 15,699
Expenditures (24,573)
6/30195 Balance 5,851
Receipts 0
Expenditures 0
6/30196 Balance 5,851
Receipts 15,000
Expenditures (44,001)
6/30197 Balance ($23,150)
Receipts 15,000
Expenditures (29,500)
6/30198 Balance ($37,650)
Receipts 15.000
Expenditures (31,088)
6/30/99 Balance 1553,738}
33,422 43,833 6,500 3,000 14.356 104.952
(36,580) (52.766) (9,739) (7,039} (9,099) (123,746)
16,858 34.328 9,341 5,893 13,118 94.263
34,711 70.362 6,500 3,000 30.197 160.469
(30.785) (18,309} (11,447) (391) (24,229) (109,734)
20.784 88.381 4,394 8. 502 19,086 144.998
0 0 20,292 0 45,000 65.292
0 0 0 (8,502) 0 (8.502)
20.784 86,381 24,686 0 64,086 201,788
32,475 64.000 11,790 0 60,000 183,265
(28,781) (35.765) 0 0 0 (108.547!
$24,478 $114,616 $36.476 $0 $124.086 $276,506
32,475 64.000 11,790 0 60.000 183,265
(29,644) (11.242) 0 0 0 (70.386)
$27,309 $167.374 $48,268 $0 $184,086 $389,385
32,475 64,000 11,790 0 60.000 183,265
(30,534) (11.742) 0 O 0 {73,364)
~29,250 $219.632 $60.056 $0 $244.086 9499,286
(1)
(1) Combined with Library Equipment Replacement in FY 96.
GENERAL FUND RESERVES
PARKLAND AND FIRE EQUIPMENT
Perklend Parkland
Acquisition Development Totel Perklend
Reserve Reserve Reserves
6130/90 Balance 388,410 0 388,410
Receipts 40,416 0 40,416
Expenditures (9,384} 0 (9,384)
Rm Equipment
Rel)~ecement
52,775
188,371
i194,470)
6/30/91 Balance 419,442 0 419,442
Receipts 39,516 0 39,516
Expenditures (23,107) 0 (23.107)
8/30/92 Balance 435,851 0 435,851
Receipts 32,824 4,497 37,321
Expenditures (16} 0 (16}
6~30~93 Balance 468,660 4,497 473,1§7
Receipts 37,406 12,817 50,223
Expenditures (1,168) 0 ( 1.168}
8/30/94 Balance 504,898 17.314 522,212
Receipts 31,964 13.699 45,663
Expenditures ( 18,500) 0 ( 18,500}
8130195 Balance 518.362 31,013 549,375
Receipts 30,800 13,200 44,000
Expenditures 1136,374) ( 12,000I 1148,374)
6/30/96 Balance 412,788 32,213 445,001
Receipts 30,800 13.200 44,000
Expenditures (57,100) ( 12.000} (69,100)
6130197 Balance 386,488 33.413 419,901
Receipts 30,800 13.200 44,000
Expenditures (57,100) (12.000) (69,100)
6130198 Balance 360,188 34,613 394,801
Receipts 30,800 13.200 44.000
Expenditures (57,100! {12.000] 169.100}
6130/99 Balance 333,888 35,813 369.701
46,676
1!1,979
0
158,655
114,446
(215,098]
58,003
14,515
0
72,518
66,337
(138,855}
0
0
0
0
0
0
0
0
0
0
0
0
0
-46 -
CITY OF IOWA CITY
~EiTERAL FUND
EXPENDITURES S~Y BY DIVISION
PROPOS~D BUDOET FOR FY97 - FY99
City Council 77,825 85.946 87,613 91.521 95.632
City Clerk 233,911 244. 693 244,998 283,229 272.240
Cl~y At ~on~ey 329.448 366.953 372,414 393.35? 415.971
Special Census 0 208.831 0 0 0
City Manager 31~, 672 329,992 333,625 351,815 371,099
Human Relat ions 224 o 314 259.111 279,608 292,996 207,114
Finance Adminls~rat Ion 212,528 238,857 237,458 251,155 265.690
GRAND TOTAL 24.609,183 30,062.729 28,829,404 29,871.29! 30,849,971
- 47 -
ADMINISTRATIVE REC~,IPTS SUMMARY
PROPOSED BUDGET FOT. FY97 - FY99
FY97
ACTUAL ESTIMATE BUDGET
Property Tax -206.754 2.558. 796 991. 001
Monies &credits 27.911 26.0O0 26.000
1,326.936 963,$83
26,000 26,000
328,000 320,000
80,700 80,700
145,000 145,000
340.000 340.000
6,790 6,933
1,107,501 1,139,856
63S,000 635,000
100,000 100,000
0 0
200.000 200,000
6,876 6,875
0 0
43,000 43,000
2.906.477 3.093.673
440,000 440,000
0 0
62,000 62,000
6.047.978 8.690.871 7.325.644 7.867.779 7.720.088
CITY OF IOWA CITY
ADMINISTRATIVE DIVISIONS EXPENDITURES S~Y
PROPOSED BUDGET FOR FY97 - FY99
City Council 77.825 85,946 87.613 91,521 99,632
City Clerk 233,911 244,693 244,998 283.229 272.240
City Attorney 329.440 366,953 372,414 393,357 415,971
Special Census 0 208.831 0 0 0
City Manager 316,672 329,992 333.625 351,815 371,099
Human Relations 224,314 259,111 279.608 292,996 307.114
Finance Administration 212.528 238.857 237.458 251,155 265,690
Accounting a Re,Orrin9 344.338 386.271 380.498 401.506 423.773
Central Procurement & Services 190.122 210.494 198.251 209.850 219.739
Treasury 492.855 591.073 627.064 648.947 680.620
Document Services 169.249 194. 171 189.351 200.199 211.712
Information Services 373.159 455. 927 519.076 707.167 456.791
Risk Management 230.965 461.493 489.125 503.799 518.912
Government Buildings 236.333 264. 501 279.146 286,900 298.133
Huma~ Rights Ac~ivit~es 45.808 70.609 82.529 86.735 91.180
Non-operational Admin. 2.570.451 4.321.899 3.004.888 3.158.603 3.005.482
GRAND TOTAL 6.047.978 8.690.871 7.325.644 7.867.779 7.724.008
- 48 -
capital O~t lay
CITY COUNCIL
PROPOSED BUDGET FOR FY97 - FY99
7.00 6.00
7.00 7.00
NOTE.. See ADMINISTRATIVE RECEIPT $~4ARY for detailed receipts.
- 49 -
CITY CLERK
PROPOSED BUD/~ET FOR FY9? - FY99
4.50 4.50 0
NOTE: See A~/NISTRATIVE RECEIPT SUHHARY for detailed receipts.
- 50 -
CITY ATTORNEY
PROPOSED BUDGET FOR FY97 - FY99
-- FY97 BUDGET --
FY95 FY96 DEPT CITY MR FY98 FY99
EXPenDITUReS: ACI~]AL ESTIMAT~ RE008ST PROPOSED PROOECTION PROJECTION
Pereonal Services 284,982 320,496 325.294 325.294 345,2~1 366,372
Commoddtlas 15,047 120799 15,368 9,732 30,024 10,324
Services And Charges 20,248 38,555 38,399 37,022 38.132 39,375
Capital Outlay 9.171 5,100 9,866 366 0 0
Total 329.448 366,953 388,927 372,414 393.357 415.971
CAPITA~ OUTLAy: FY97
i Pile. Vertfca! 366
366
NOTE.. See ADMINISTRATIVE P~ECEIPT $~.~4ARY for detailed receipts.
- 51 -
CITY Z4ANAGER
PROPOSED BUDGET FOR FY9? - FY99
PY97
NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts.
- 52 -
HT~N RELATIONS
PROPOSED BDD~ET FOR FY97 - FY99
Personal Se~lces 142,337 153,766 168,297 168,297 178,343 189,018
Co~nodlties 8,408 8.076 7,162 7.162 7.378 7,601
Sel~lces Arid Charges 73,S71 96.817 104,704 104,149 107,275 110,495
Capi~al Outlay 2.998 452 0 0 0 0
To=a1 224,314 259,111 280.163 2?9,608 292,996 307,114
PER~ONNE~ ASSISTANT 1.00 1.00
PEP~0NNEL GENERALIST 1.00 1.00
PERSON~L ADMINIST~ATOR !.00 1.00
3.00 3.00
FY97
NOTE: See ADMINISTRATIVE RECEIPT SU~RY for detailed receipts.
- 53 -
FINANCE ADMINISTRATION
PROPOSED BUDGET FOR FY97 - FY99
1.00 1.00
.55 .55
.63
3.18
FYg'~
o
NOTE: See AD~IINISTRATIVE RECEIPT SUmmARY for detailed receipts.
- 54 -
ACCOUNTIIq~ & REPORTING
PROPOSED BUDOET FOR FY9? - FY99
Personal Services 290.934 307,794 319,791 319,791 338,978 359,369
Commodit les 1. 796 3,300 3. 003 3. 003 3,093 3,188
Services A~d Charges 43.811 44,400 $$,079 57.704 59,435 61.219
Capital Outlay 7.797 30,777 0 0 0 0
Total 344,338 386,271 380,873 $60,498 401,506 423,773
ACCOUI~IT CLERK - ACCTNG 1.00 1.00
SR ACCOUlqT CLY, RK - ACC'rHG 1.00 1.00
$R ACCOD}ITS PAYA.8I~; CLERK I. 00 1.00
SR PAYROLL ~ 1.00
SR ACCOUNT.~IT - ACCOUNTING 2.00 2.00
CONTROLLER 1.00 1.00
7.00 7.00
NOTE: See ADMINISTRATIVE P~CEIPT SUMMARY for detailed receipts.
- 55 o
C~NTRAL PRO~ & SERVICES
PROPOSED BUDGET FOR FYg? - FY99
1.00 I ~hatr, Task
1.00 2.00 1 File, Lateral
1.00 .90 1 T~ble, worktable
4.12 4.02
66O
625
440
1,725
NOTE: See ADmiNISTRATIVE RECEIPT Sb2~ARY for detailed receipts.
- 56 -
TREASURY
PROPOSED BUD(gET FOR FY97 - FY99
Fersonal ServXces 346,084 393,296 408,986 408,988 433,373 459,261
Conm~d/tles 451 1.481 2,455 2,455 2,529 2,605
Services ~d C~arges 134,353 169,477 205.740 205,024 211,176 217,510
Cagl~al Outlay 11,967 5,819 22,697 10,697 1,869 1,224
Total 492,866 591,073 640,080 627,064 648,947 680,620
Floor Plan Redest~
Table, worktable
Vault Storage Furnishings
1,830
NOTE: See ADMINISTgATIVE RECEIPT S12~%R¥ for detailed receipts.
commodities
Services And Cha~9es
C~pit al Outlay
Total
DOCUMENT SERVICES
PROPOSED BUDGET FOR FY97
FY99
146,133 163,923
5,798 5,771
7.197 11,483
10,121 12,994
169,269 194,171
167.569 167,569 177,762 188,602
6,265 6,265 6,454 6,649
12.000 0 0 0
201,361 189,351 200.199 211,712
FY96 FY97
3.00 3.00
1.00 1.00
4.00 4.00
CAPITAL OUTLAY:
FY97
NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts.
- 58 -
INFORMATION SERVICES
PROPOSED BUDGET FOR FY97 FY99
Transfer to 61510-Info SerV 321.333
Transfer to 61520-Info Serv 160.323
To Co~puter Rep! Fund 61540 37,420
519,076
NOTE: See ADMINISTRATIVE RECEIPT $[~I~RY for detailed receipts.
-59-
GOVEP/qMENT BUILDINGS
PROPOSED BUDGET FOR FY97 FY99
Personal Services 100,413 107,520
Com~lties 24,333 21,238
$~r~lces Alld Charges 108.868 126,997
Capltal Outlay 2,719 8,796
Transfers Ouc 0 0
Total 236,33~ 264,551
M.W. I ~ GOVMT BLDGS 1.00 1.00
M.W. II - GOVERNMENT BLDNGS 1.00 1.00
COSTODZAN 1.2 5 1.75
3.25 3.75
122,150 122,150 129,369 137,036
22,236 22.236 22,901 23,587
122,383 122,350 126,030 129,810
7,400 3,400 2,100 1,200
9,000 9,000 6.500 6,500
283,169 279,146 286,900 298,133
CAPITAb OUTr~A¥:
TRANSFF~
¢IP-HVAC D19tcal Controls
9.000
9,000
FY9?
2,200
1,200
3,400
NOTE: See ADMINISTRATIVE RECEIPT SIr~4ARY for detailed receipts.
- 60 -
HUMAN RIG"nVTS ACTIVITIES
PROPOSED BDDOET FOR FY97 - FY99
NOTE: See ADMINISTRATIVE RECEIPT SUM~ARY for detailed receipts.
-61 -
RISK MANAGEME~qT
PROPOSED BUDGET FOR FY97 - FY99
230,965 461,493 489,125 489,125 503,799 518.912
230,965 461,493 489,125 489,125 ~03.799 518,912
NON-OPERATIONAL ADMIN.
PROPOSED BUDGET FOR FY97 - FY99
.00 .00
CA~ ITAL OUTLAY:
Cont. ingency
290. 000
290,000
TP~NS FER TO:
River Trail 18. 192
Streetscape-near Southside 50,000
Intra City Trai]s 30.000
Transit Le~ 1.489,661
J~ A~lnistratton 30,500
Aid to Agencies Funding
Actual Actual Actual Budget Proposed
FY93 FY94 FY95 FYg6 FY97
BigBrothers/Big Sisters $ 28.500 $ 30,000 $ 31,500 $33,075
Crisis Center 24.900 26,892 29,692 3t.200
Domestic Violence Program 31,400 38,900 42,000 44,100
Elderly Serwces Agency 47.750 48,750 51,000 53.500
Emergency Housing Project 2,000 3,500 5,250 6,0OO
HACAP 6,000 6.000 6.000 6,240
Mayor's Youth Employment 39.691 35.000 36,000 3§,000
MECCA 15.000 20,000 22,000 24.500
Rape Victim Advocacy 12,000 12.000 12,000 12.000
Red Cross 4.200 4,200 4.200 ¢.410
United Action for Youth 47,000 49.000 50.000 $3,000
Neighborhood Centers 27.000 42,976 45,000 47.250
ICARE 7,500 8.500 8.500 8.925
Life Skills Housing 14,844 16,990 t 5,560 -O-
Free Medical Clinm -0- -0- -0- 5,000
Contingency
Subtotal $308,785 $342.708 $357,702 ~370,190 $383.450
LESS: Amount Funded (102,535) (121,990) (120,560) {105,(~00) (.1.O5,000)
Directly by CDBG
Net General Fund Total $206=~=6=~250250 ~220,71~ $237,142, $285,19~O $278.4~0,
- 62 -
P . C. D . ADMINISTRATION
PROPOSED B~IDGET FOR FY9? - FY99
FY9?
FY98 PY96 PROPOSED
REC~I PTS: ACTUAG BSTIMATE BUDOET
Property Tax 165.315 222.077 200,741
138,845 148,960
2.047 1.685
16,373 61,011
8,331 10,421
165.596 222,077
154,907 154,907 164,231 174,142
2.447 2,447 2,522 2,595
43.762 43,387 44.688 46,029
0 0 0 0
201.116 200,741 211,441 222.7~0
.90 .90
.55 .55
2.45 2.4S ,
CAPITAL OUTLAY:
FY97
- 63 -
URBAN PLANNING & DEVELOPMENT
PROPOSED t~IID~ET FOR FY97 FY99
Personal Services 155,691 181,307 190,045 190,045 201,464 213,599
2.50 2.50
3.50 3.50
FY97
- 64 -
NEI~HBOP~HOOD SERVICES
PROPOSED BUDGET FOR FY9? - FY99
FY97
FY95 FY96 PROPOSED FY98 FY99
C~OXTAL OUTLAY: FY97
Bookshelves. 8nclosed 370
Neighborhood l~rv. Program 25.000
25,370
-65 -
COl~iOIT/TY DEV. I~ION-GRAIT-~
PROPOSED BUDGET FOR FY9? FY99
Total
56,258 81,734 2Z6,666 70,176 73,897
Personal Services 33,769 50,016 55,162 55,162 58,446 61,9t5
Ccam~dit tea 30 50 480 480 495 510
CAPITAL OUTI~Y:
FY97
150,000
4,000
154,000
- 66 -
Services And Charges
Capital Outlay
ECONOMIC DEVELOPMENT
PROPOSED BUDGET FOR FY9? - FY99
PY9?
FY95 FY96 PROPOSED FY98 FY99
AC-i'UAL ESTI~AI~ BUDGET PROJECTION PROJ~CTIO~
121.182 221,541 127.339 131,144 136,814
194 0 0 0 0
0 0 20,000 20,000 20,000
635,000 300,000 0 0 0
756,376 521,541 147,339 151,144 156.814
47,692 52,187 54.703 54,703 57,996 61,452
705,713 466.820 69.509 69,201 91,270 73,415
2.660 1,465 21,600 21,600 20,000 20,000
756,376 521.541 147,647 147,339 151.144 166,814
FY96 FY97 CAPITAL OUTLAY: FY97
1 hoan Repayment 20,000
1.00 1.00 i Workstat£on 1,600
1.00 1.00 23,600
COMPREHENSIVE PLAN UPDATE
PROPOSED BUDGET FOR FY97 FY99
Property Tax
Total
2,036 865 2,423 2,503 2,585
2,036 865 2.423 2.503 2,585
-67 -
EN~INEERIN~
PRO~0SED BUDGET F0£ FY97
FY99
310,053 $96,397 598,308 608,394 644,817
32,048 20,000 28,000 25,000 25,000
738 0 500 500 SO0
24,97! 18,000 20,000 20,000 20,000
5S3 0 0 0 0
4,725 1,000 SO0 500 SO0
373,058 633.397 624.305 654,394 690,817
Survey Data Collector
Trlbrach W/Op and Adap:er
Trt- Pod Legs
FY97
3,480
480
SO0
40O
4.860
-68 -
PUBLIC WORKS ADMINISTI~ATION
PROPOSED BUDGET FOR F¥97 - FY99
FY9?
FY95 FY96 PROPOSED FY98 FY99
P~CEIPT$: AC~ F~qTIMAI~ BUDGET PRO--ION PRO~TECTZON
Personal Services 126,380 141,915 139,205 139,205 147,615 156,554
FY96 F¥97 CAPITAL OUT~Y:
FYg?
1.00 1.00
2.00 2.00
585
585
- 69 -
C.B.D. I/AINTENANCE
PROPOSED BUDGET FOR FY97 FY99
P~95 PY~$ PROPOSED
Property Tax 147,493 197. 732 182,86§
PY88 FY99
PROJECTION PR0OEC~ION
188.229 196,889
4,000 4,000
3,000 3,000
19S,229 203,889
Personal Services 93,414 100,783 112,220 112,220 118.414 124,978
Co~nooditios 6,801 8,046 ?,888 7,888 8,124 8.368
P~RSONAL SBRVIC~$:
1.00 1.00
2.00 2.00
FY97
Tree / Shrub Replacements
Trash Receptacles
Vacuum, Power
C.B.D. Plaza FiXtures
2,450
2.900
2,000
850
10,000
5,250
23.450
To EMS for Skid Steer Loader
4.000
4.000
- 70 -
I-
I-
ENERGY CONSERVATION ADMIN
PROPOSED ~TIDG~T FOR FY97 - FY99
FYg?
~Y95 FY96 PROPOSED
R~C~ZPTS: ACTUAL ESTIMATE BU/]GET
Propez%¥ Tax 28,002 32,026 36,211
Total 28,002 32,026 36,211
FY95 FY96
BXPgNDITU~Lg: ACTUAL ESTIMATE
36,301 40.519
38.301 40.51._~9
31,477 31.477 33,424 3L495
639 638 6S8 678
4,513 4.095 4,219 ~.346
0 0 0 0
,50 .50
.SO .50
36.629 36.2].1 38,301 40.519
- 71 -
TRAFFIC ENGINEERINa
PROPOSED BUDaET FOR FY97 FY99
Personal Services
commo(Uties
8ervicesAndC~es
Capital Outlay
Total
277.365 ]25.953
50,073 89,271
412,294 453,544
6,231 54,800
745.963 923.$68
327,953 327.953 347,298 367,847
85,676 85,738 88.308 90,95?
475.814 480,010 494,405 509,229
11.000 $,000 S,000 5,000
900.443 898,701 935.011 973,033
FY96 FY97
1.00 1.00
1.00 1.00
1.00 1.00
2.00 2.00
7.00
CAPITAL OUTLAY:
1 Traffic Signal gqui~nent
FY9?
5,000
S,000
- 72 -
STREET SYSTEM MAINTENA-NCE
PROPOSED BDDGET FOR FY9? - FY99
FY9S FY96 PR0~0S~D FY98 RY99
AC~ ESTIMA~ BOD~ET PR0~CTION PROJECTION
0 6.488 1.400 1,442 1,485
6,534 0 0 0 0
33.729 0 0 0 0
116 0 0 0 0
1,492,071 1o809,300 2,063.993 2,067,628 2,1S6,939
1,532,446 1,815,788 2,065,393 2,069,070 2,158,424
~roperty Tax
Building &D~velop. Fees
F~/F/~A Flood Assisteric
M/scellaneoue Revenue
Road Use T~
Total
Personal Seruiceg 841,915 938,505 1.040,898 1,040.898 1,100,791 1,164.352
Co~g~odl~£ee 243,438 265,920 262.917 262,917 270,805 2?8,929
Services ~d~dCharges 433,124 547,049 574,916 574,818 591,974 609,643
Capital Outlay 13,916 64.314 237,260 !86.760 105,500 105.500
Total 1,852,393 1,819,788 2,115,991 2,065.393 2,069,070 2.158,424
M.W. S - ST~ETS 7.00 9.00 i Curb. Gutter and Brick Repairs 100,000
SR.'~K/TYPIST -ST~S .75 .75 1 Sidewalk Repair Seml-Arulual 5,500
20.25 22.25 186.760
- 73 -
FOl~ES TRY/HORT I CULTUAE
PROPOSED BUDGET FOR FY97 - FY99
FY95 FY96 PROPOSED FY98 FY99
A~-ruAL ~STIMAT~ BUDGET PROJECTION PROJ~CTION
156,444 197,846 227.69] 233,699 246,014
17,621 31.355 33,940 34,850 35,000
174,065 229.201 261,631 268,549 282.014
BUDGET
PerBona1 Sewices 118,029 158,796 174,3?7 174,377 184,270 194,762
1 Wagon. Water
1.00 1.00 1 Sidewalk Replacement
1.00 1.00 1 Trees
3.00 3.00
FY97
1,000
4. 000
2,200
780
2,100
10,
- 74 -
CEMETERY
PROPOSED BUD(~ET FOR FY9? - FY99
~Y97
FY95 ~Y96 PROPOSED FY98 FY99
ACT~ F~TIM~TE BUD~ PR0~CTION PROOECTION
124.426 161.937 173.733 180.571 188.188
50,185 30,000 35,000 35,000 35,000
174.611 191.937 208,733 215.571 220.158
-- FY97 BUDGET --
Personal Services 139.690 146.178 159.428 159.428 168.429 177.971
Co,mO,/ties 6.325 7.633 7.572 7.572 9.801 8.037
$ervlces And Cha~es 25.571 27.629 28.915 30.838 31.746 32.680
Capital Outlay 3.025 10.497 10.895 100895 7.595 1.470
Total 174.611 191.837 206.810 208.799 218.571 220.158
[
- 75 -
This page intentionally left blank.
- 70 -
POLICE ADMINI STP~TION
PROPOSED B~DGET FOR FY97 - FY99
FY96 FY97 CAPITAL OUTLAY:
1.00 1.00 1 Chair. Desk
1.00 1.00 i Credenza
1.00 1.00 i Hutch
3.50 4.00
FYg?
650
1,222
75O
2,622
POLICE PATROL
PROPOSED BUDGET FOR FY9?
FY99
FY57
FY95 FY~& PROPOSED
ACTUAL 8STIMATE BUDGET
2,400.590 3.027,655
59.500 51,S00
220,000 220,000
240,000 0
670.609 450,039
3,590,699 3,745,204
Propercy Tax 2.172.383 2,554o683 2,348,281
Police Services 89,524 43,000 75,500
Hotel/.Mocel Tax 228,317 220,000 220,000
Federal Crime Gr~nt 0 222.271 228,000
Transfer: E~pl Benefits 302,679 148,451 643,198
Total 2,792,883 3,418,405 3,514,980
2,564,237 2,021,037 3,068,768 3,035,242 3,204,980 3,384.508
101,872 143,571 154,418 149,378 128,592 132,447
· 70,160 126,670 124,406 119,820 90,011 100,949
53,958 327,119 218,040 210,540 159,116 131,300
2,790,227 3.418,405 3,565,632 3.514.980 3.590,609 3.749,204
3.00 3.00
3.00 6.00
3.00 3.00
1.00 1.00
45.00 42.00
55.00 55.00
6 (hair, G~est 1,600
3 Weapons. 40 Caliber 1,650
i Siren [hlits for Squad cars 1,000
7 Shotgun Racks for Squad Cars 1,750
- 78-
POLICE CRIMINAJ~ INVESTIGATION
PROPOSED BDDOET FOR FY97 - FY99
Persona! Services 398,679 464,819 $21,179 487,853 514,$33 842,948
Commodities 2,174 5.009 3,10S 3,105 3,199 3,295
Servleee And (~areee 8,451 12,904 14,608 13,643 13,737 14,150
Capital C~tlay 4,359 10,097 13,245 10,24~ 5.845 1,600
Total 413,663 492,829 552,137 514,646 537,314 561.993
1 Workstation
1 File, I~ateral with overhead
8.00 8.00
2.245
1.000
4,400
1,000
10,245
l
[
[
[
- 79 -
POLICE RECOi~DS
PROPOSED BUDGET FOR FY9? - FY99
S,691 6,000 5.500 5,500 S,SO0
~ 80 -
POLICE= COMZ~IRI~ SERVICES
PROPOSED BUDGET FOR FY97 - FY99
-81 -
EMEROENCY COMMUNICATIONS
PROPOSED BUD(~ET FOR FY9? - FY99
Tax
FY97
PY9S FY96 PROPOSSD
ACTUAL ~STZMAT~ BUDG"ST
458.326 482,070 524,169
4,201 0 0
462.52? 482,070 524,159
546,977 574,693
384,896 387,759
4,843 5,915
90,864 86,696
1,924 1,700
462,52? 482,070
493,727 412.664 436,743 462,307
9,575 8,075 8,317 8,566
97,724 97,098 100,009 103,010
5,322 6,322 1,910 010
606,348 924,159 546,977 574,693
FY96 FY97
8.00 8.00
.50 .50
9.50 9.50
CAPITAL OUTLAY: FY97
I Table. Computer 600
1 Chair, Dispatcher 810
I Caz-~et 3,500
1 Telephone Countfng Device 1.000
I Chair, Desk 512
6,322
- 82 ~
ANIF2%L CONTROL
PROPOSED BDD(~ET FOR FY97 - FY99
- 83 -
FIRE DEPARTMlglT~
PROPOSED BIID~ET FOR FY9? - FY99
Rg¢8I~TS =
FY97
FY95 FY05 PROPO~gD PY98 FY09
ACTUAL ~STIM~TE BUDgeT PROJECTION PROO~CTION
2,027,152 2,184,777 2,286,880 2,380.692 2.515,193
2,844 1.800 2,000 2,000 2,000
776 0 SO0 SO0 SO0
705,239 705,000 747,300 770,000 793,000
9,879 0 0 0 0
8,549 0 500 500 500
312,175 326.220 362,381 380.500 399,525
3,399,561 3,534,192 3,710,718
3,068,614 3,217,797
Personal Services 2,646.235 2,677,288 3,030,4?8 2,920,600 3,079,394 3,247,269
Coa~oditie$ 54,448 66,824 75.337 ?5,389 77,654 79,983
Services And Charge~ 230.827 234,130 339,390 290.397 299,119 308,091
Capital Outlay 68,104 160,305 301,375 $3,925 48,775 46,125
Translets Out 6%000 79,250 29,250 29,250 29,250 29.250
Total 3,066.614 3,217,797 3,775,830 3,399.561 3.534.192 3.710.718
ADMINISTRATIVR CLERK/TYPIST 1.00 1.00
BATTALION CHIEF 4.00 4.00
PIP~FIGHTBR 33.00 33.00
FIRE LIEUTENANT 10.00 10.00
FIRE CAPTAIN 3.00 3.00
S2.00 52.00
~Y97
8 Training Films/Videos 1.000
29.250
29.250
FIRE VEHICLE I~EPLACEHENT
PROPOSED BUDGET FOR FY9? FY99
0 0 0 0 0
0 0 0 0
i;
I_
- 85 -
H.I .S. ADMINISTRATION
PROPOSED BUDGET FOR FY9? FY99
FYg?
FYg5 FY96 PRO~S~D FY98 FY99
- 86 -
BUILDING INSPECTION
PROPOSED BUDGET FOR FY~? - FY99
Seruices And Charges 2?,234 29,264 47,802 46,67? 48,0?5 49,516
Capital ~atlay 8,408 11,168 9,500 600 0 3,500
6.00 6.00 500
- 87 -
HOUSIN~ INSPECTION SERVICES
PROPOSF~D BUDGET FOR FYg? - FY99
Services And Charges
~apltal Outlay
Total
165.839 182,023 183,752 183,752 194,861 206.691
503 1,334 3,120 3,120 3,215 3,312
13,301 17,091 21,435 20,910 21,538 22,183
9,612 7.685 0 0 0 0
189,255 ' '208,133 208,307 207,782 219,614 232,166
FY9?
- 88-
RECREATION
PROPOSED BUDOET FOR FY9? - FY99
FY9?
To~al 1.675.501 1.886.707 1.905.160 ~.968.~32 2.023.176
PersoP~l Services 1.147.828 1.266.026 1.321.026 1.299.718 1.366.022 1.436.042
Coat, d/ties 106.996 128.419 121.186 121.186 124.826 128.574
1.00 1.00
1.00 1.00
4.00 4.00
1.00 1.00
1.00 1.00
13.00 13.00
Pool Tech Swim Lift II 3.500
strancrol Pool Control System 6.250
~ool Vacuum 1.900
88,350
- 89 -
PARKS
PROPOSED BUDGET FOR FY9? - FY99
FY97
FY~$ FY96 PROPOSED FY98 PY99
ACl'UAL ILqTIMATE BIJDG~T PROJECTION PROJECTION
675,122 1.321,801 925,214 949.047 902,136
25 0 0 0 0
4,492 0 4.000 4,000 4,000
1,409 0 0 0 0
12,941 10,200 12,850 12,850 12,$50
693,999 1.331,801 942,064 965,897 1,008,986
4.00 4.00
3.00 3.00
2.00 2.00
1.00 1.00
.S0 1.00
10.50 11.00
FY97
TRANSPRRTO:
Chipper/Shredder 3,850
Snow Thrower 1.500
Trash Receptacles 1,800
Sprinklers. Portable 8,000
Power Pruner 800
Picnic Tables 2. 000
Barbecue Grills 1,500
Tree / Shrub Replacements 4,000
Tree Soedling~ 2,000
Trees 15,000
Playground Equipment 20,000
Portable Radios 1,000
61,450
10,000
38,000
10,000
25,000
S,000
15,000
103,000
Footbridge Replacement
Park Develop~nt-Future Park
Park Shelter I~provements
- 90 -
PARKS & RECREATION ADMIN
PROPOSED BUDGET FOR FY97 - FY99
ACTUAL ESTI~%T~ BUDgeT PRO~CTIO~ PROJECTION
145,495 158,941 160,345 169,505 179.225
145~495 158,941 160,345 169,505 179,225
CAPiTAL0gTIAy:
FY97
-91 -
LIBRARY
Pi~OPOSED BUDGET FOR FY9? - FY99
FY97
Property TaX
Library Levy
Library Services
Johnson
Total
2.00 2.00
2.00 2.00
1.00 1.00
2.00 2.00
1.00 1.00
2.00 2.00
1.00 1.00
2.00 2.00
1.00 1.00
1.00 1.00
3.00 3.00
2.00 2.00
4.00 4.00
1.00 1.00
1.00 1.00
2.00 2.00
2.00 2.00
.75
2.75 2.75
1.75 1.75
37.25 37.2S
I Audio Mixer, 16 Input
1 Audio Processor
1 Stud/o Sets
3 Microphone
16 Chair, Deek
PY97
1,200
3OO
50O
150
2,250
800
7,300
9,400
13,600
7,000
320.427
363,427
60.000
11.790
71,790
- 92 -
SENIOR CENTER
PROPOSED BUDGET FOR FY9? - FY99
PROJECTION PRO~ECTION
242,589 258,665 314,809 271.926 285,010 305,093
13.735 11,002 15,830 15.831 15,307 16,756
129,237 142,830 162.781 161,956 166.815 171,821
7,207 39,965 35,365 32,370 12,000 1,455
25,000 45,000 36,000 36,000 36,000 36,000
418.768 497,462 564,785 518,053 519,132 531.165
FY96 PY97
1.00 1.00
1.00 1.00
.SO .50
5.50 5.50
32,370
6,000
30,000
36.000
- 93 -
This page intentionally left blank.
- 94 -
PARKING OPERATIONS
PROPOSED BUDGET FOR FYP? - FY99
Be~lnntn9 5alance 1,259,352 1.661.720 983.945 811.925 565,978
Parking Fines 472,676 400,000 440,000 440,000 440,000
Interest Income 252.971 120.000 125,000 120,000 115,000
Bulld/ng Rentals 14,400 19,000 14,400 14.400 14,400
Ra~ Revenue 1,610,869 1,959,000 1,597,500 1,597,500 1.597,500
Other Parking Revenue 828.209 815,500 779,500 779,500 779,500
Miscellaneous ReVenUe 840 0 0 0 0
Sr Center Transfer 6,000 6,000 6.000 6,000 6,000
Miscellaneous Transfer 282,113 10.361 0 0 0
Total Receipts 3,469,978 2,925,851 2,962,400 2,957,400 2,952,400
Personal Services 909,330 943,729 957,232 957,232 1,015.109 1.076,616
Commodities 15.922 30.249 33.194 33,19~ 34,188 39.213
168,425
170,000
90,000
440,000
0
- 95 -
PARKING, BOND RESERVE
PROPOSED BUDGET FOR F~97 - FY99
669,000 669,000 669,000
FY98 FY99
PR0~g~TION PROJECTION
669,000 669. 000
0 0
0 0
PARKING RENEWAL & IMPROV RES
PROPOSED BUDGET FOR FY97 - FY99
669,000 669. 000
170,000 170,000 170,000
0 0 0 0
250,000 250. 000 0 250,000
250,000 250,000 0 250,000
250,000
260,000
Beginning Balance
Services And Charges
Total Expenditures
Ending Balance
PARKING, BOND & INT SINKING
PROPOSED BUDGET FOR PY9? - FY99
153,600 198.920 148,920 148,920 148. 920
4,580 0 0 0 0 0
4,580 0 0 0 0 0
140,920 148.920 148.920 148. 920 148. 920
1985 PARKING BONDS SINKING
PROPOSED BUDGET FOR FY97 - FY99
Beginning Balance 317,898 2.781,979 0 0 0
Sale Of 0onds 2.480,000 0 0 0 0
0ond Ordinance Transfers 455.045 24,395 0 0 0
Total Receipts 2.935.045 24.396 0 0 0
Services And Charges 23,044 1,000 0 0 0 0
Caplt&l Outlay 447.920 2,795.023 0 0 0 0
Transfers 0 10,351 0 0 0 0
Total Expenditure~ 470,964 2,806.374 0 ~ 0 0
Endin~ Balance 2,781.979 0 0 0 0
- 96 -
1992 CAPITAL LOAN NOTES
PROPOS]~D BUDGET FOR FY9? FY99
0 0 0 0 0
334.15S 330,605 331,818 327,458 327,858
334,165 330.605 331,818 327,458 327,858
334,155 330,605 331,818 331.818 327,458 327,8S8
334,155 330,605 331,818 331,818 127,458 327.858
0 0 0 0 0
1 Principal 195. 000
.00 .00 331,818
1992 PARKINg BONDS-REFUND 86
PROPOSED BUDGET FOR FY9? - FY99
FY95 FY96
ACTUAL ESTIMATE
143,443 140,453
165.90S 169,925
169,925
162,915
147.463 159,213 160,833
168,425 166,665 174,645
156,675
168,425 166,665 174,645
156,675 163,045 163,135
168,895 162.915
140.453 147,463
.00 O0
156,675 156.675 165,045 163.135
159.213 160,833 172,343
PARKING SINKINg FUND 4/95
PROPOSED BUDGET FOR FY97 - FY99
12,281 0
0 435,272
12.281 435,272
0 138,164
12.281 309,389
367,369
PY96 FY97
- 97 -
CAPITAL OUTLAY:
2 Bond Interest
2 Principal
FY97
3S3.874
410,000
763.574
WASTEWATER TREATI~]~ITT 0PEI~ATION
PROPOSED BUDGET FOR FY97 - FY99
Beginning Balance 1,917,942 3,182,709 3,657,096 4,298.193 5.209.356
Charges For Services 6,725,406 8,918,591 9,474,774 10.466.677 11.446,238
Ending Balance
3,182.709 3,657,096
4,298,193 5,209.355 6,850,~91
4.00 4.00
1.00 1.00
1.00 1.00
4.00 4.00
5.00 5.00
1.00 1.00
1.00 1.00
25.00 25.00
i ~ip / Seal 10,000
i Inflow & Infiltration repair 50,000
1 Landscaping - ~TF 10,000
I Barscreens 60. 000
I laboratory gqulpmen:, h"~TF 5,000
I Safe~y Equip - At~osph Testing a.000
1 Building Repairo 25,000
2 ~actllty Repairs 75,000
3 Process Instruments 37,500
1 Lift Station Repairs 15,000
I Alarm, Lift Station 15,000
3 Omit. Desk 1,107
1 ~0rkstat ion 3.226
i Pile, Lateral 642
2 T~ble, Conferenue 880
316.355
'i'P,R~SFER TO:
6,440,083
- 98 -
WASTEWATER REN& IMP RESERVE
PROPOSED BUDGET FOR FY9? - FY99
2.000.000 2,000,000
2,000.000 2,000,000
2,000,000 2,000,000 2,000,000
2.000,000 2,000,000 2.000.000
WASTEWATER BOND & INTEREST RES
PROPOSED BUDGET FOR F¥97 FY99
Beginning Balance 3,672,550 3.513,900 3,S13,900 3. 513. 900 3.513. 900
Transfers 158,650 0 0 0 0 0
Total Expenditures 150.650 0 0 0 0 0
Ending Balance
Beginning Balance
Bond Ordinance Transfers
Total Receipts
Capital Outlay
Total Expenditures
Ending Balance
3,513,900 3.513.900
3.513,900 2,513.800 3,513.900
SEWER BONDS SINKING-1986 ISSUE
PROPOSED BUDGET FOR FY97 - FY99
FT9S FY96
971,225 986,575
1.023,150 0
1,00'~, 800 986. 575
1.007,800 986.575 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
986.575 0
0 0 0
Beginnxng Balance
~ond Ordinance Transfers
Total Receipts
Capital Outlay
Total Expe~diturgs
Ending Balance
BOND a INTEREST SINKING 1/93
PROPOSED BUDGET FOR FY97 - FY99
-- FY07 BUDGET --
CITY MGR FY98 PY99
PR0~0SED PRO~CTION PROJECTION
2.456.534 3,455,294 3.475.184
2,449,219 2.448,413 3,417,739 3,417,739
2.449.219 2.448,413 3,437,739 3.417,739
1.368.267 2,375.148
2,432,593 2,467,283
3.469,564 3.454,594
3,469,564 3.454,894
3,434.874 3.427,079
3.434,874 3,427,079
2,432,593 2,467,283 2.494,798
.00 .00
CAPITAL OOTL~Y:
1 Bond Interest
1 Principal
PY97
2,122,739
1,295,000
3,417,739
- 99 -
Ending Balance
1995 SEWER P, EVEI~u= DT~TD
PROPOSED BUDOET FOR FY97 - FY99
0 0
0 811,000
0 0
2,402,700
811.000
1,622,000
1.622.005
1,622,000
0 2,402,700 1,622.000 1,622,000
811,000
1,622,000
1,622,000
1,622o000
1,622,000
0 811,000
811.000 811,000 811,000
FY96 PY9?
.00 .00
FY97
1,622,o00
1,622,000
Ending Balance
BOND & INTEREST SINKING 2/97
PROPOSED BUDGET FOR FY97 - FY99
FY96
ESTIMATE
0 0
0 0
0 0
0 0
0 0
0 377.500 377,500
377.500 755.000 75S,000
317,500 755,000 75E.000
0 755,000 755,000
0 755,000 7ES,000
0 0
397,500 397,500 377.590
BOND a INTEREST SINKING 2/98
PROPOSED BUDGET FOR FY97 - FY99
FY95
ACTUAL
Bond Ordinance Transfers 0
Total Receipts 0
Total Expenditures 0
Ending Balance 0
PY96
ESTIMATE
DBPT CITY MGR FYg8 FY99
REQUEST PR0P0S~D PROJECTION PROJECTION
0 b 0 313,000
0 0 313,000 626.000
0 0 313.000 626,000
0 0 0 0 626,000
0 0 0 0 626.000
0 0 313.000 313.000
- 100 -
WATER OPERATIONS
PROPOSED BUDGET FOR FY97
Seginning~alance 1,923,081 2,393,285 E,272,$81 2,883,153 4,114,674
Water Sales 3,887,979 4,808,100 5.937,091 7.149,970 8,476.451
gnding Balance . 2,393,285 2.272.991 2,883.193 ~,114,674 S, 996,703
26.75 26.75
Water System 8Boater Station 80,000
Non-Contracted Improvements 11,000
Water Meters 120,000
Pagers 490
Compressors 13,000
Floor Scrubber, Automatic 2.500
Generator 3,100
~algun Water Meter Reading Sq. 2E,000
Drawer Unit 2. 500
89 Tapping Mach/ne 1,200
Chair. Desk 350
Flat Map Pile, 8 Drawer 1,000
258,140
1997 Revenue Bonds 336.100
1936 Revenue Bonds 532,000
1990 G.O. Nones 43,746
1988 O.O. BO~S 33,724
1992 GO Reft'~ding 86/86 GO 103,193
1994 G.O. Donds 209,971
1995 O.O. Bonds 640,316
2,035. OSO
WATER
PROPOSED
DEPR, EXT & IMPR RES
BUDGET FOR FY97 FY99
Ending Balance 1,202,592 1,338,592
- 101 -
1.474,592
Beginning Balance
BOND & INTEREST SINKIN(] - 2/96
PROPOSED BUDQET FOR FY97 - FY99
0 0
0 525,000
0 702,333
443,333
702,333 791.000 791,000
0 0 0
532,000 B32,000 S32,000
0 0 4a3.333
532,000 $32,000 532,000
443.333 532,000 532,000
443,333 532,000 532.00~
791,000 791,000 791,000
.00 .00 443,333
Beginning Balance
Bond Ordinance Transfers
Total Receipts
Capital Outlay
Total Expenditures
Ending Balance
BOND & INTEREST SINKING - 2/97
PROPOSED BUDGET FOR FY97 - FY99
0 336.100 504,150
336.100 1,008,300 1,008.300
336,100 1,008,300 1,008,300
0 840,250 1,008,300
0 840,250 1,008.300
0 0 336,100 504,150 804,150
Beginning Balance
Bond Ordinance Transfers
Total Recelpt s
Ending Balance
BOND & INTEREST SINKING - 2/98
PROPOSED BUDGET FOR FY97 FY99
0 0
0 0
0 0
0 0 0
0 0 729.400
0 ~ 729,400
0 0 0 729,400
- 102 -
REFUSE COLLECTION OPE/~ATIONS
PROPOSED BUDGET FOR FY97 FY99
Beginning Balance 298,240 361,340 290,938 340.758 330,083
Refuse ColleccLon Fees 1,312.889 1,312,000 1.441,000 1.441,000 1.441.000
Recycl in9 Revenues 432. 793 425,000 Sll, 00O 511. 000 511,000
Endlng Balance 361,340 230,938 340.758 330,083 254,644
20,000
20,000
- 103 -
LANDFILL OPERATIONS
PROPOSED BUD(~ET FOR FY9? FY99
1,609,743 1,071,660 1,196,258 1,526,482 1,823,140
3,588.259 3,300,000 3,460,000 3,460,000 3,460,000
256,730 180,000 205,000 205,000 205,000
5,913 ' 0 0 0 0
83,713 20.000 55,000 75,000 100,000
2,292 0 0 0 0
7,896 0 5,000 5,000 5,000
3,944.803 3.500,000 3,725,000 3,745,000 3,7?0,000
467,262 525,714 544,626 544,626 576,423 610,184
14,313 22,471 23,766 23,766 24,480 25.214
948,126 1,213,178 1,167,134 1,126,384 1,147,439 1,169,131
0 10,500 500 0 0 0
2,053,175 2,603,539 1,700,000 1,700,000 1,700,000 1,700.000
3,482,886 4,375,402 3,436,026 3,394,776 3,448,342 3,504,S29
2,071,660 1,196,258 1,526.482 1,823,140 2,088,611
2.00 2.00
.50 .SO
3.00 3.00
3.00 3.00
1.00 1.00
1.00 1.00
.50 .50
12.00 12.00
1,700,000
1,700.000
0
104 -
Beg£nntng ~alance
LANDFILL CLOSE-PERPETUAL CARE
PROPOSED BUDGET FOR FY97 FY99
FY98
Actual ESTIMAT~
273,882
3,000
12,818 3,000 .
FY98 FY99
PROORCTION PROJRCTION
276,882 279,882 282,882
3,000 3,000 3.000
3,000 3.000 3.000
273,882 276.882
279,882 282,882 285,882
LANDFILL REPLACEMENT RESERVE
PROPOSED BUDOET FOR FY97 - FY99
ACTUAl, ESTIMATE
2,343,480 2.842.739
103.181 55,000
1,866,303 2.690.500
1,650,000 0
3,619,484 2,745,500
376 10,600
3,119,849 3,176,563
2,401.076 4,304,895 4,708,701
90,000 90,000 90,000
1,814.250 1,814.250 1.814.250
0 0 0
1,904,250 1,904.250 1,004,250
431 431 444 457
0 0 1.500,000 0
3,120,225 3,187,163
2,842,739 2,401,078
431
431 1,500,444 457
4.304,895 4,708,701 6,612,494
Beginning Ba)ance
State Surcharge
Interest Income
Total Receipts
Co~modittes
Services And Charges
Transfers
Total Expenditures
Ending Sal~ce
SOLID WASTE SURCHARGE RESERVE
PROPOSED BUDGET FOR FY97 FY99
FY95 FY96
ACTUAL ESTIMATI~
196,951
77.083 73.000
8,162 4,000
207,795 207,796 205.187
70.000 70.000 70.000
4,000 4.000 4.000
85,245 77,000 74,000 74.000 74,000
2,830 0 3,000 3.000 3,090 3.182
28.184 33,156 33,999 33,999 35,019 36.070
27,460 33,000 37.000 37,000 38,500 41.200
58,474 66.156 73,999 73,999 76,609 80,452
207.796 205,187 198.735
TRANSFER TO:
JCCOO.Solld Waste pl~a%ner
37,000
37,000
105 -
Beginning Balance
Landfill Fees
Services ~nd (:haMes
LANDFILL SPEC. CLEANUP RESERVE
PROPOSED BUDGET FOR FY97 - FY99
14.019 101,352 101,011 127,303 152,986
103,041 90,000 130,000 130,000 130,000
2.0~? 0 0 0 0
105~$98 90.000 130,000 130,000 130.000
157 0 180 180 186 192
2,058 3°042 2,747 2,747 2,830 2,914
16,350 87,299 100,781 100,781 101,301 101,837
18,565 90,341 101.708 103,708 104,317 104,943
301,362 101,011 127,303 152,985 178.043
LANDFILL ASSUR. CLOSURE RESRV.
PROPOSED BUDGET FOR FY97 - FY99
Beginning Balance 502,352 1.089,479 1,639,479 2,219,479 2,799,479
landfill Fees 554.612 500,000 550,000 550,000 550. 000
Interest Income 32,515 50,000 30,000 30,000 30,000
Total Receipcs 587.129 550,000 580,000 580,000 580,000
Ending Balance 1,089.478 1,639,479 2,219,479 2.799,479 3,378.479
- 106 -
AIRPORT OPEP~TIONS
]~ROPOSED BUDGET FOR FY9? FY99
Beginning Balance 36,030 14,347 36 11,356 12,430
35.000
20,000
SS.000
- 107 -
Ending Balance
TP~NSIT OPERATIONS
PROPOSED BUDGET FOR FY97 FY99
122,589 222.089 381,026 211,381 228,325
161 0 0 0 0
652.166 645,000 736,500 831,500 831,500
27,060 26,500 26.500 26,S00 26.500
257,141 220,000 250,000 ~50,000 250,000
1,637 0 0 0 0
296.978 350,260 250.000 65,000 0
8,674 6,000 6,000 6,000 6,000
480 0 0 0 0
1,338,844 1,407,146 1,489,661 1.519,731 1.588,370
317,633 469.000 315.000 4S2,000 487,000
90,000 90,000 90,000 90,000 90,000
2,990,774 3,213,906 3,163,661 3,240,711 3,279,370
1,765,462 1,938,839 1,958,478 1,866,494 1.977,285 2.098,006
363,974 370,105 459,377 399,819 405,067 410,470
677,910 775,965 855,870 782.420 805.832 829,948
18,928 110,060 106,573 84.573 35,573 0
65,000 60,000 0 0 0 0
2,891.274 3,254,969 3,378,298 3,133,306 3,223,767 3,336.424
222,089 181.026 211.381 228,325 172,271
PARTS/DATARNTI~YC~IgRK 1.00 1.00
~CHARIC ! 2.00 2.00
BODY RBPAIR MHCI4,1LNIC 1.00
SR MECHANIC 1.00 1.00
8QUIPI. fi~{T SHOP SUPgRVIS0~ 1.00 1.00
TRANSIT OPERATIONS SOPV 2.00 2.00
Oarage Sweeper 23,500
Infortaatlon K/osk 15.000
Energy Management System 10.500
84,573
TRANSIT REPLAC~fi~NT RES
PROPOSED BUDGET FOR FY97 - FY99
0
0
204,000
301,047 97,047 97,047
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
204,000 0 0
204,000 0 0
97,047 97,047 97,047
204,000
204.000
- 108 -
BROADBAND TELECOMMUNICATIONS
PROPOSED BUDOET FOR FY9? - PY99
Beginning Balance 190,124 133,302 94,218 87,731 75,092
Interest Income 10,158 7,000 8,000 8.000 8.000
Miscellaneous Revenue 1,339 0 0 0 0
Cable Franchise Fee 294,010 290,000 294,000 294,000 294,000
Miscellaneous Transfer 1,358 0 0 0 0
Total Receipts 306,866 297,000 202,000 302.00~ 302,0¢0
Personal Services 179,853 181,586 199,425 199,425 210,733 222.725
Co~1odftias 3,829 6,794 6,467 6,467 6,661 6,862
Services And Charges 76,874 38,155 44,831 44,227 45,467 46,742
Capital 0utla¥ 25,077 35,552 10,500 8,000 8 0
Transfers 78°354 74~000 50.365 S0.366 51,778
Total E~penditures 363,687 336,087 311,588 308,484 334,639 329.669
Ending ~al~uce
133,302 94,215 87.731 75.092 47.523
TRANSFER TO:
A.V. Library Lab 40,365
E.aa~lp. Replacement Reserve 10,000
50,355
BBT EQUIPMENT REPLACE. RES.
PROPOSED BUDGET FOR FY97 - FY99
Ending Balance
42,739 39.739 345,739 451.739 557,739
Beginning Balance
Services And Charges
Total Expenditures
Ending Balance
PATV RESERVE
PROPOSED BUDGET FOR FY97
FY99
FY95 FY96
ACTUAL ESTIMATE
11,494 11,494
0 5. 000
0 5,000
6,494 0 0
11.494 6.494 0 0
11.494 6,494 0 0
11,494 6,494
0 0 0
- 109 -
This page intentionally left blank.
-110-
DEBT SERVICE
PROPOSED BUDOET FOR FY97 - FY99
Beginning Balance 266,005 529,809 620,461 470.267 272,660
Debt ServLee Lev~ 2,367,645 2,544.714 2,058,470 2,809,572 $,701,399
Interest Income 79,615 0 0 0 0
Accr Int On Bon~s 28,285 0 0 0 0
Bond Orcllnance Trar~sfers $?2,299 1,577,857 1,440.368 1,393,857 1,346,519
529,809 620,461 470,267 272,660 90,316
FY96 FY97 CAPZTAL OU~/,~y: FY9?
Pr~nctpa! 3,060,000
-111 -
GENERAL OBLIGATION
Multi-Purpose &
~Watsr Computer
System
Multi-Purpose &
tSewer
Construction
Multi-Purpose &
* Sewer/Water
Construction
Multi-Purpose &
'Sewer Construction
Multi-Purpose &
Water Construction
*Special Assessment
Refunded the Callable
Portion of the 1985
& 1986 GO Bond issues
Multi-Purpose &
' Sewer/~Nater
Construction
Multi-Purpose &
· SewerANater
Construction
DATEOF
ISSUE
DEBT SERVICE FUND
SUMMARY OF EXPENDITURES
FY97 THROUGH FY99
AMOUNT OUTSTANDING
ISSUED 1 -JUL-96
02-88 1,260,000 260,000
-PRINCIPAL AND INTEREST DUE-
FY97 FY98 FY99
141,640 143,640 O
12-89 2,960,000 1,200,000 372,150 354,300 336,300
12-90 2,300,000 1,125,000 292,613 279,450 265,175
9-91 2,340,000 1,350,000 300,375 288,000 275,400
6-92 4,870,000 2,695,000 662,493 507,818 504,055
6-94 7,370,000 5,875,000 1,024,250 989,750 955,063
4-95 8,500,000 7,790,000 1,100,199 1,065,586 1,030,O86
Multi-Purpose &
~ Sewer/Water
Construction 3-96
Multi-Purpose &
'Sewer Construction 3-97
Multi*Purpose &
* SewerANater
Construction
Less: Amount paid
from abatements
2,000,000 0
6,000,000 0
7,000,000 O
20,29 ,ooo
Total Direct Tax
Levy Obligation
3-98
311,815 292,639 282,345
0 1,013,630 897,000
0 0 1,182,569
.4~.205,535, 4,934,813 5 728,993
2~001,251 1,932,604 1,845,248
_2 204 284 3,0_._02,20.____~9 3 883 745
"Debt Service paid from each fund.
- 112-
OTHER EMPLOYEE BENEFITS
PROPOSED BUDGET FOR FY97 FY99
45,580 39,048
138.028 140,790
3o223,387 3,418,500
3,408.00~ 3,598,338
668,405 942,781 1.226,028
3,326.729 3.225,032 3.421,858
80,504 82,517 84,580
0 0 0
200,000 200,000 0
487,000 790,000 832,000
4,054,233 4,297,549 4.337,938
53, 903 53,903 S6,215 58.644
136, 106 136,106 140,190 144,396
3.599,848 3.599,848 3,817,895 4,050,663
3.789,857 3.789,857 4.014.302 4,283,703
668,405
942,781 1,226,028 1,310,263
.23 .23
.38 .38
FY97
Beginning Balance
Interest Income
Miscellaneous Revenue
Total Receipts
Services And Charges
Transfers
Total Expenditures
Ending Balance
PUBLIC SAFETY RESERV~
PROPOSED BUDGET FOR FY97 - FY99
-- FY97 BUDGET --
~95 FY96
ACTUAL ESTIMATE
3,510.314
100,000
0
160.035 100,000
53,763 71 215
50~, 000 595,000 457, 000
555,763 595,071 457, 215
3.015.243 2,698.028 1.979.807
120,000 90.000 50.000
0 0 O
120,000 90.003 50.000
215 221 228
457,000 790,000 832,000
457,215 790.221 832,228
3.510.314 3,015,243
2,678,028 1,977.807 1,195,579
TRANSPERT O:
Transfer to Employee Benefit
Transfer TO EmployeeBenefit
24 0. 000
217,000
457,000
-113-
CITY OF IOWA CITY
EMPLOYEE BENEFITS FUND
SUMMARY OF EXPENDITURES
FY95 FY98 FY97 FY98 FY99
ACTUAL PROPOSED PROPOSED PROPOSED PROPOSED
-~ .... ~ .... $-~ ~ ..... 8---
Costs Budgeted in Employee Benefits Fund
Police & Fire Pension and Retirement 702,602 769,087 868,018 911,419 956,990
General Fund Employee Benefits 2,520,785 2,649,413 2,731,830 2,908,477 3,093,673
Workers Compensation 46,503 55,000 82,150 64,015 85,935
Unemployment Insurance 31,409 12,090 4,806 4,950 5,099
Loss Reserve Transfer 56,699 52,497 52,500 54,075 55,697
Miscellaneous Transfers & Expenses 4.417 21,203 16,650 17,150 17,665
Staff Support 16,142 19,048 20,103 21,324 22,624
Police & Fire Retirement-Chapter 410 29.448 20,000 33,800 34,892 36,020
TOTAL TRUST & AGENCY FUND BENEFITS 3,408,005 3,598,338 3,789,857 4,O14,302 4,253,703
Costa Budgeted in Employee Benefits Fund
FICA 631,966 710,624 727,680 800,434 880,484
IPERS 397,939 411.734 420,520 441,547 463,624
Health, Life & Disability Insurance 1,592,180 1,712.497 1,783,650 1,864,496 1,949,565
TOTAL GENERAL FUNO BENEFITS 2,622,085 2,834,855 2,931,830 3,106,477 3,293,673
Paid from General Tax Levy 101,300 186,442 200,000 200,000 200,000
PAID FROM EMPLOYEE BENEFITS TAX LEVY 2,520,786 2,649,413 2,731,830 2,906,477 3,093,673
Employer's Contribution Rate
3,408.005
Police Retirement
17.86% 17.66% 17.66% 17.66%
17.66% 17.68% 17.66% 17.66%
7.65% 7.65% 7.65% 7.65%
5.75% 5.75% 5.75% 5.75%
Fire Retirement
FICA
IPERS
Police & Fire Retirement - The State of Iowa admineters the Police & Fire Retirement Fund.
The contribution rate is annually set by State of Iowa Code based on an actuary.
FICA * Rate is expected to remain at 7.65%. Maximum salary covered on the social security portion
is 962,700. There is no maximum covered salad/for the Medicare portion of FICA.
IPERS - The rate remains at 5.75%; the maximum salary amount for 1996 is $44,000.
- 114-
ROAD USE TAX
PROPOSED BUD(~ET FOR FY9? - FY99
3,619,027 3,800,000
171,045 100,000
1,728 1,651
3,305,370 6.607,639
3,307,098 6,609,290
4,136,196 1,426,906
1.426.906 1.085,992 1.029,585
4.000,000 4,300,000 4.400,000
100,000 100,000 100.000
0 0 0
4,100,000 4,400,000 4,500,000
1,865 1,865 1,921 1.979
4,439,049 4,439,049 4,454,486 4,058,554
4,440,914
4,440,914 4.456,407 4,060.533
1.085.992 1.029,585 1,469.052
900,401
33,940
4,439,049
-115-
ROAD USE TAX FUND
DETAIL OF TRANSFERS
FY 1994 FY 1995 FY1996
ACTUAL ACTUAL BUDGET
FY1997
BUDGET
FY1998
BUDGET
FY 1999
BUDGET
TRANSFERS/ PROJECTS
OPERATING TRANSFERS
MISCELLANEOUS 1,572 1,728 1.651 1,865 1,921 1,979
TRANSFER-GF STREETS 1,480,992 1,492,071 1,809,300 2,063.993 2.067.628 2,156,939
TRANSFER-GF TRAFFIC ENGINEERING 752.141 736,650 884,000 900,401 936,793 974,900
TRANSFER-GF FORESTRY 0 0 30,855 33,940 34,850 36,000
TRANSFER-JCCOG- TRANS PLANNING 0 ~' 62,000 66,000 70,000 75,000
SUB-TOTAL OPERATING TRANSFERS 2,234.705 2,230,449 2,787,006 3,066,199 3,111.192 3,244,818
CAPITAL PROJECTS TRANSFERS
IOWA RIVER BANK STABILIZATION 0 29,680 0 0 0 0
HWY 6-G{LBERT TO SYCAMORE 0 10,884 3,118 0 0 0
S. GILBERT STORM SEWER 0 127 5,873 0 0 O'
HY*VEE STORM SEWER 145.000
BROOKSIDE/WILLOW STORM SEWER 0 1,671 0 0 0
LUCAS/IOWA AVE ALLEY STORM 1,780 19.262 0 0 0 0
N. SUMMIT ST ALLEY iMP z~33 21,778 0 0 0 0
SOUTHGATE AVE EXTENSION 455 5,946 352,599 324,000 0 0
HWY 1 WEST*LEFT TURNING LANES 2 1,591 3,577 0 0 0
MAIDEN LANE iMPROVEMENTS 695 195,632 60,536 0 0 0
MAIDEN LN PEDESTRIAN BRIDGE 10.118 78,658 39,842 0 0 0
HW¥ 6 WEST (CORALVILLE STRIP) 1,553 123 112,840 0 0 0
HWY 6-LEET TURN AT FIRST AVE. 50,000
IOWA INTERSTATE RR SIGNAL IMP. 11,492 1.558 0 0 0
MELROSE - B¥INGTON TO HAWKINS 8,193 2.728 22,272 0 0 0
MELROSE AVE * WEST HIGH TO 218 4,375 14,198 501,386 0 0 0
N. DUBUQUE ST ELEVATION 1,174 0 0 0
FIRST AVE.-D ST TO MUSCATINE 0 40.000
WILLOW ST.-MUSCATINE TO BROOKSIDE 25,000
NORTH:EAST-WEST ARTERIAL-PHASE I '~35,000 0
NORTH:EAST-WEST ARTERIAL*PHASE II 170.000
FOSTER-WEST OF DUBUQUE 105,000
DODGE-GOVERNOR TO N. DUBUQUE RD. 159.000
RIVER ST-RIVERSIDE TO WOOLF 180.000
WOOLF AVE-NEWTON TO RIVER 160,000
SOUTH: EAST*WEST PARKWAY 50,000
KIRKWOOD AVE WIDENING 616,461 34,088 0 0 0
ROH RET ROAD IMPROVEMENTS 44,110 35,890 48.000 0 0 0
ROHRET RD PEDESTRIAN BRIDGE 64.824 105,179 78,780 0 0 0
SCOTT BLVD EXTENDED 0 315,000 0 0
WATERFRONT DRIVE 3,736 317,764 0 50.000
BURLiNGTON/GiLBERT INTERSECT 9,739 26,353 445.617 0 0 0
MALL DR/LOWER MUSCATiNE SIGNAL 8,604 19,668 0 0 0 0
HWY-6 LAKESIDE DR. SIGNALS -1.430 23,430 0 0 0 0
TRAFFIC SIGNALS 0 0 250.000 100,000 100,000
HWY l/MORMON TREK SIGNALS 3,320 155.171 300 0 0 0
MORMON TREX/ROHRET SIGNALS 25.000
HWY 1-NCS TRAFFIC SIGNAL 0 31,005 0 0 0
MALL DR/FIRST AVE SIGNALS 22.033
WEST HIGH TEMPORARY LIGHTS 0 3,017 0 0 0
RESIDENTIAL STOP SIGNS 0 2,091 0 0 0
BUHLNGTNIMADISN GILBERT SIGN. 0 6,511 5,500 0 0 0
IOWA RIVER TRAIL-IOWA TO BURL. 59,786 7,375 34,433 0 0 0
EXTRA WIDTH SIDEWALKS 14.756 704 47.023 0 0 0
-116-
ROAD USE TAX FUND
DETAIL OF TRANSFERS
TRANSFERS/ PROJECTS
FY 1994 FY 1996 FY 1996 FY 1997 FY 1998 FY 1999
ACTUAL ACTUAL BUDGET BUDGET BUDGET BUDGET
CAPITAL PROJECTS TRANSFERS
FAIR MEADOWS SIDEWALK 1,163 10,798 0 0 0
GILBERT ST 8IDL=~VALK 6,400 -B,400 0 0 0
EXTRA WIDTH PAVING -28 126,196 0 0 0
CURB RAMP (ADA) 0 16,326 184,886 60,000 60,000 60,000
ASPHALT RESURFACE 646,797 -6.713 0 0 0
ASPHALT RESURFACE 0 88,204 480,490 285,716 286,716 286,716
BLOCK 9 LYONS 2ND ADDN-S/A 28,830 2.626 0 0 0
SYCAMORE ST.- S. TO WWT PLANT 0 159,000 0 0 0
PAVING FOR S. SITE SOCCER 0 132,000 0 0 0
WATERFRONT DR RR XlNG 3.623 -301 10,640 0 0 0
GILBERT ST RR CROSSING 0 40,250 O- 0 0
BROOKSIDE BRIDGE 112 79,500 79,600
SECOND AVENUE BRIDGE 71,000
WOOLF AVE BRIDGE 24,856 26,271 23,729 0 0 0
COLLEGE ST. BRIDGE DECK 33,879 3 0 0 0
BURLINGTON ST DECK REPAIR-IOWA RIVER 0 86,000 85,000
BURLINGTON ST DAM STUDY 1,S30
ML=LROSE BRIDGE 12,108 87,338 287,407 0
MISCEI.LANEOUS PROJECTS 17,163
SUBTOTAL - TRANSFER TO CIP 1,633,012 1,078,849 3,841,484 1,374,715
GRAND TOTAL ROAD USE TAX FUND 3.787,717 3,307,098 6.609,290 ~,,440,914
0 0
1,345,216 815.715
4,466,407 4,060,533
-117-
JCCOG
PROPOSED BUDGET FOR FY9? - FY99
27,424 14.091
840 0
73.742 78,093
76.829 68.451
9 0
0 62,000
107.841 94.966
27,460 33,000
394 0
287,115 337,510
247,960 265.469 269,602
1,324 3,404 3.924
47.612 64,121 62.715
3,188 1,689 3,000
394 0 0
16,918 17,249 ]7.046
500 500 SO0
79,750 82,950 86,200
66,970 70.250 73,560
0 0 0
66,000 70,000 75,000
85.500 91,250 96,000
37,000 38,500 41,200
0 0 0
335,720 353,450 374,520
269,602 288,888 303,203
3,924 4,043 4,162
61,863 63,722 65,634
0 0 0
0 0 0
300,448 334,683 339,241 335,389 353.653
EndIn9 Balance 14.091 16,918
17,249 17,046
372.899
18.567
JCCOG ADMINISTRATION
PROPOSED BUDGET FOR FY9? - FY99
FY99
PROJECTION PROJECTION
7,690 8.000
20,250 21.060
33.300 36,000
61.240 65,060
FY95 FY96
EXPENDITURES: ACTUAL ~STIMATE
Personal Services 43.380 50,106
CO~nodltles 184 1,104
Services And Charges 6,685 8,111
To%al 50,249 59,321
50.847 50,847 55.968 57.289
613 613 632 651
7.850 7.724 7.956 8,194
59,310 59,184 62,556 66,134
.80 .80
CAPITAL OUThAY:
FY97
-118-
JCCO~, TRANSPORTATION PLANNIN{~
PROPOSED BUDGET FOR FY97 - FY99
FY97
FY95 FY96 ~OPO~8D
ACTUAL RSTIMATE 8~DGET
PY99
PR~CTION PROJECTION
0 0
22,080 22,960
50,000 52,500
70.000 75,000
0 0
142,080 150.460
Non Oper Admin Transfer
Total
Services And Charges
Capital Outlay
Total
105,640 114,786
885 1,666
11,756 14,885
0 649
118,281 131,686
116.584 116,584 123.628 131,117
1.969 1,969 2,028 2.087
15.906 15,471 15.936 16.415
0 0 0 0
134,459 134.024 141.592 149.619
FY96 FY97 CAPITAL 0UTI~AY:
1.50 1.50
.50 .50
2.00 2.00
FY97
JCCOG HUMAN SERVICES
PROPOSED BUDOET FOR F¥97 - FY99
Personal SerVice~ 51.966 49,318 49,558 49.558 52,514 55,656
Commodities 158 403 579 579 596 613
Services And Charges 5. 837 0,275 11.296 11.170 11.506 11.852
Capital Outlay 2.848 827 0 0 0 0
-119-
JCCOG, SOLID WASTE MG%IT
PROPOSED BUDGET FOR FY9? - FY99
46.974 51,259
97 231
4.223 4,875
310 21~
51,604 56,598
52,613 52,613 55.?78 59,141
?63 763 78? 811
5,355 5,190 5,34? 5,507
3,000 0 0 0
61.731 58.566 61,912 65,459
1.00 1.00
1.00 1.00
JCC00, ECICOG ASSESSMENTS
PROPOSED BUDGET FOR FY97 - F¥99
11.595 13,792 12.540 13,040 13.560
11.120 12,966 9.500 9,750 10,000
22.715 26,75~ 22,040 22,790 23,560
- 120-
CDBG, METRO ENTITLEMENT
PROPOSED BUDGET FOR F¥97 - FY99
Be~inningBalance 5,928 .7,269 33,231 0 0
Co~u~ Der Block Grt 802,420 1.000,000 885.000 890,000 860. 000
Miscellaneous Revenue 56.224 30,000 43,268 43,375 36.162
Miscellaneous Transfer 8.928 40,500 0 0 0
Total Receipts 864,572 1,070,500 928,268 933,375 896,162
Personal Services 197.263 199,025 182,599 182.599 193.810 205,104
Commodities 11,815 2,041 1.811 1,930 1,988 2,047
Serv1ces And ~harges 254,840 138,065 37.448 36,773 37,877 39,011
Capital 0utlay 407,933 689.218 740,197 740,197 700,000 650,000
Transfers 5,928 1.681 0 0 0 0
Total g~pendlcures 877,769 1,030.000 962,055 961,499 933,375 896,162
Ending Balance -7,269 33,23! 0 0 0
.70 .70
.70 .70
.25 .25
.80 .70
.50 .30
3.95 3.45 740.197
COMMUNITY DEVELOPMENT GRANTS
PROPOSED BUDGET FOR FY9? - FY99
FY95
ACTUAL
B~innlng~alance -74,846
Federal Grants 224,779
Co~ Der Block Grt 9.245
Miscellaneous Revenue 41.334
Total Receipts 269,358
Personal Services 10,049
Commodities 56
Services~nd Charge~ 4,769
Capital Outlay 218.092
~tal EXpenditures 232,966
575.326 599,138 553,247 557,600
36,872 62,391 62.391 66,146 70.137
50 840 840 865 890
10.0C6 11,207 10,907 11.236 11,573
489.944 525,000 625.000 475,000 475.000
536.872 599,438 599,138 553.247 557,600
0
0 0 0
PERSON~ SERVICES: FY96 FY97
CAPITAL
REHAB OFFICER .30 .30
i Land Acquisition
I Building Improve~nts
200,000
32B,000
525.000
- 121 -
CDB~ FLOOD GRANT
PROPOSED BUDGET FOR FY9? - FY99
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0
0 0 0
- 122 -
COMPUTER INFORMATION SERVICES
PROPOSED BUDGET FOR FY97 - FY99
0 270,000 315,807 276°264 293,049 310,895
0 12,748 13,985 13,985 14,406 14,835
0 09.94! 106,450 82,950 288,000 16,000
0 455~927 545.734 481,656 707,166 456.791
gnding Balance
PY96 FY9?
OPERATIONS SPECIALIST
PROGRA~R/ANALYST
1.00 1.00
.S0 .S0
I Network Rack cabinet & Hub 5,500
1 LAN Switch 6,450
1 Network Hub / Connect to (}per 2,200
I Slerarchival Software 16,500
80 Micro-Computer Software 11,000
10 pax / Nodera 2,000
5.50 5.50 82,950
Ending Balance
COMPUTER REPLACEIVlEI~IT FUND
PROPOSED BUDGET FOR FY97 - FY99
0 0 0 218,800 142.000 194.900
0 O 0 44,821 42,347
FY96 ~Y97 CAPITAL OUTLAY: PY97
.00
-- -- - 123-
1 Micro Computer C.P.U.'s 1,000
1 Central Storage Device 4,000
6 Printers 6,100
3 Printer, laser 7,500
1 Software, pAX Server 500
43 Micro Computer 126,750
I Printer, Inkier 700
10 Software 10,000
EQUIPHENT MAINTENANCE
PROPOSED BUDOET FOR FYg? - FY99
Beglrmlng Balance 212,701 67,643 72,940 66,236 43,501
(~arges For Services 1,020,817 1,240,000 1,240,000 1.275,000 1,310,000
FI~v~/P~WA Floo~ Grant 262 0 0 0 0
Interest Income 11.611 6,000 0 0 0
Mlscel laneou9 Revenue 1.633 0 0 0 0
Total Receipts 1,036,323 1,246,000 1,240,000 1.275,000 1,310,000
Personal Services 447,286 441,629 512,540 465,685 493,293 522,621
Commodities 673.265 648.263 729. 885 639,885 659,081 678, 8S3
Services And Charges 158,830 118,611 340,035 141,134 145,361 149,717
Capital 0ut lay 0 32,200 0 0 0 0
Total Rxpenditures 1,179.381 1,240., 703 1,582,460 1,246,704 1,297,735 1,351,291
~nding Balance
67.643 72,940 66.236 43.501 2.310
PY96 FY97 CAPITAL OUTLAy: ' FY97
1.00 1.00
3.00 3.00
2.00 1.00
2.00 2.00
1-00 1.00
9.50 9.70 0
- 124 -
EndLng Balance
EQUIPMENT REPLACEmenT RE.SERVE
PROPOSED BUDGET FOR FY97 FY99
1.531.148 1,796,373 1,516,729 1.765,694 1,495.553
855,737 700,000 829,000 854,000 879,000
72,124 49,000 50,000 45,000 40,000
585,700 20,000 24,000 24,000 24,000
1,313.$61 765,000 903,000 923,000 943.000
14,491 19.476 36,749 36,749 39,000 41,409
1,796.373 1.516.728 1,755,694 1,495,553 895,053
.30
.SO .50
.50 -80
co~pact P/U Truck 28.400
Truckster Class 7,400
Tiller Class 2,0¢0
Generator Class 18.700
Concrete Saw Class 1.300
Endloader Class 15,600
Mower, Pull Type 10.300
Compressor Class 20.700
Tractor. Medium Class 15,800
SmAll Sweepers 33,000
Paint Machine Class 96,200
Flusher Truck 90,300
2 Ton ~ Tr~ck(s] 61,100
Passenger v~m Class 70,800
Cargo Van Class 32.800
1 Ton Utility Class 32.600
3/4 Ton P/U Class 19.800
1/2 Ton Pickups 21.900
Co~pact Auto Class 11.700
Midsize Auto Class 15,500
605,700
FIRE EQUIP REPLACEMENT RESERVE
PROPOSED BUDGET FOR FY97 - FY99
Beginning Balance 0 124.889 73.889 90,154 106.826
University Fire Contract 0 16,000 16,265 16,692 17,089
Sale of Vehicles 1,750 0 0 0 0
Transfer: General Levy 138.855 SO,000 0 0 0
Total Receipts 140.605 66.000 16.265 16.672 17.089
Capital Outlay 15,716 0 0 0 0 0
Transfers 0 111,000 0 0 0 0
Total Expenditures 15,716 117.000 0 0 0 0
Ending Balance 124,889 73.889 90.154 106.826 123,915
125 -
CENTRAL SERVICES
PROPOSED BUDGET FOR FY~? ~ FY99
Beginning Balance 214,630 243,151
Charges For Services 828 0
Fees - Contracted Services 10.140 7,500
Interest Income 11,023 0
M/scellaneous Revenue 912 0
Central Sup Chgbcks 527,965 606,281
Total Rece£pt s 550,868 613,781
Personal Services 49,704 53.302
Commodities 52, S39 73. 049
Services And Charges 387,310 407,263
Capital Outlay 32,785 139,108
Tran~ f ers 0 19. 301
Total Expenditures 522,347 692,103
62,939
74,171
483.024
15,500
0
164.829 180,260 223,788
325 341 358
20,000 21,000 22.050
5.700 6,485 6,820
0 0 0
625,000 636,250 689,064
651.025 684,07~ 718,282
62,939 66,676 70,645
74,171 ~6,896 78.657
462,984 497,476 512,404
15,500 0 15,500
0 0 0
635,624 655.594 640,548 677,226
CEHTP. AL SERVICES CLERK 1.00 1.00
PURCIiASING AGEN'I' .10
I~AILCI~'RI( .50 .50
1.50 1.60
180 , 260 223 , 788 264. 834
- 126 -
ASSISTED HOU-q IN~
PROPOSED BUDGET FOR FY9?
FY9 9
Charges For $erv£¢es 950 0 0 0 0
Feder&l Grants 4,730,257 6.131,294 4,018,497 4,095,000 4,290,000
Housing AC~6Ln. Grant 447.183 404,000 0 0 0
Rent Of ProperCy 164,405 174,000 0 0 0
M£scel laneous Revenue 111.313 10. 000 0 O 0
Miscellaneous Transfer 10,813 477,884 0 0 0
Total Receipts 50464,921 7.197,178 4,018,497 4,095,000 4,290,000
Capital O~t lay 1,422,728 2.783,234 54.900 0 0 0
Transfers 10,813 477,884 0 0 0 0
12.75 12.75
- 127 -
I
Ending Balance
ENERGY CONSERVATION
PROPOSED BUDGET FOR FY97 FY99
FY96
ESTIMATE
37,540 61.870
0
14,509
0 0
27,970 26,9?0 25,970
0 0 0
0 0 0
0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
10000 1.000 1,000 1,000
61,870 27,970
26,970 2S,970 24,970
TRANSFER TO:
.CIP-HVAC Digital Controls
1,000
- 128 -
RISK ~a/~AGEMERT LOSS RESERVE
PROPOSED BUDGET FOR FY97 FY99
FY97
.$0 .30
.29 .29
1.59 1.59
551,592 552,852 571,301 590,481
HEALTH INSURANCE RESERVE
PROPOSED BUDOET FOR FY97 FY99
Beginning Balance 1,625,053 2.119,029
Health Insurance Chargebacks 2,323,199 2,300,000
Dental Insurance Chargeback 126,427 120,000
interest Income 64,707 40.000
Miscellaneous Transfer 800,000 0
Total Receipts 3,313,333 2,460,000
Ending Balance
2,344.079 2,535,145 2,757,738
2.400.000 2,500,000 2,600.000
128,000 131,000 134,000
45,500 45,500 45,500
0 0 0
0
2. 382,434
0
2.573.500 2,63'6,500 2,'/79,500
0 0 0
2,382?434 2.453, 907 2,527,524
0 0 0
2.819,357 2,234,950
2.119,029 2.344.079
2,382,434
2,382.434 2,453.90V 2.527,524
2,535,14S 2.757.738 3,009,714
- 129-
SPECIAL ASSESSMENTS
PROPOSED BUDGET FOR FY9? FY99
-- FY97 BODGET --
76,172 59,776 024 524 0 0
To 27700 524
52§
Beg lm~lng Balance
Total Receipts
Capital Outlay
RISE REPAYMENT FUND
PROPOSED BUDGET FOR FY97 - FY99
21,199
440 0
19.000 13,391
19.440 13,391
13,391
13,391
21.199 21,199
13.391
21,199 21.199 21.199
0 0 0
13,391 13.391 13.391
13,391
21,199 21.199 21,199
FY96 FY97 C.A~ I TAL OUTLAY:
L~an Repayment
.00 .00
FY97
13,391
- 130 -
CITY OF IOWA CITY
CAPITAL IMPROVEMENTS PROGRAM
CITY OF IOWA CITY
1996 Through 2002
CITY OF IOWA CITY
CAPITAL IMPROVEMENTS PROGRAM
1996 Through 2002
Fiscal Year 1996 In Progress or Completed Projects ................ 1
Fiscal Year 1997 to Fiscal Year 2002 .......................... 4
Unfunded Projects ....................................... 8
December 1995
CITY OF I0 WA CITY
Honorable Mayor and Members of the City Council
City of Iowa City
Re: Seven-Year Capital Improvements Program (CIP) for Fiscal Year (FY) 1996 through Fiscal
Year 2002
Mayor and City Council Members:
The City Council in 1993 and again in 1995 evaluated capital projects to determine their merit
and priodty in relation to other projects. The CIP represents major project planning categories
such as Bridges, Streets - both unimproved and existing, New Streets, Pedestrian/Bicycle
Projects, Wastewater, Water, Stormwater, Parks and Recreation, Landfill, and Other Projects.
Within each category the projects were evaluated and compared to each other to determine
the priority. After the City Council prioritization of the projects, financial resources were
identified.
This seven-year CIP lists the FY1996 projects that are completed or in progress. Another
schedule lists the projects identified to be started in FY97 to FY2002.
The seven-year CIP also identifies capital projects that were prioritized but do not now have
funding. A listing of those projects is included at the end of the plan and can be used for future
CIP updates.
This seven-year CIP plan is instrumental in the engineering work program and financial
strategies for the upcoming years. This multi-year document enables future City Councils to
be aware of plans and priorities as well as providing a far better and more informed
involvement on the part of citizens.
Sincerely yours,
~Steph J. Atkin~~~~I~
City Manager
410 EAST WASHINGTON STREET · IOWA CITY. IOWA $2240-1826 · (319} 356-$000 · FAX 15191 )56-5009
FISCAL YEAR 1996 PROJECTS IN PROGRESS OR COMPLETED
PROJECTS
BRIDGES-RECONSTRUCT E~ISTING
'BROOKSIDE DRIVE BRIDGE
BURLINGTON ST 0ECK REPAIR
MELROSE BRIDGE
WOOLF AVE BRIDGE
SUBTOTAL-BRIDGES*RECONSTRUCT EXISTING
TOTAL PROJECT
COST
199,500
85,000
267,407
853,729
1,405,636'
STREET RECONSTRUCTION-UNIMPROVED
MELROSE AVE - WEST HIGH 'TO 218
2,721,386
STREET RECONSTRUCTION
BURLINGTON/GILBERT INTERSECT
BURLNGTN/MADISN GILBERT SIGN.
CURB RAMP (ADA)
EXTRA WIDTH PAVING
EXTRA WIDTH SIDEWALI(S
FIRST AVE-D ST TO MUSCATINE
FY 95 ASPHALT RESURFACE
GILBERT ST RR CROSSING
HWY 1-NCS TRAFFIC SIGNAL
HWY l/MORMON TREK SIGNALS
HWY 6 WEST (CORALVILLE STRIP)
HWY 6-GILBERT ST RIGHT TURN
HWY-6 LAKESIDE DR. SIGNALS
IOWA INTERSTATE RR SIGNAL IMP.
IOWA STATE BANK SIDEWALK
MAIDEN LANE IMPROVEMENTS
MAIDEN LN PEDESTRIAN BRIDGE
MALL DR/LOWER MUSCATINE SIGNAL
MALL DRIVE/FIRST AVE SIGNALS
MELROSE - BYINGTON TO HAWKINS
PARKLAND SITE-S. SOCCER FIELD
ROHRET RD PEDESTRIAN BRIDGE
ROHRET ROAD IMPROVEMENTS
S. WWTF TO SYCAMORE ST.
SOUTHGATE AVE EXTENSION
STREETSCAPE [MP-S. BURLINGTON
SYCAMORE - BURNS TO CITY LIMIT
WATERFRONT DR RR XING
WATERFRONT DRIVE
SUBTOTAL-STREET RECONSTRUCTION
423,909
82,500
184,586
241,078
47,023
540,000
480,490
77,210
18,994
4,829
112,840
15,956
71,513
1,558
14,285
112,121
39,843
3,422
7,968
180,272
132,O00
78,780
980,999
159,000
352,599
13,913
83,500
10,640
267,764
........... 4,~39,591
PEDESTRIAN/BICYCLE PROJECTS
HICKORY HILLS TRAIL DEr.
INTRA-ClTY BIKE TRAILS
IOWA RIVER TRAIL SYSTEM
SUBTOTAL-PEDESTRIAN/BICYCLE PROJECTS
53,744
30,000
286,888
370,632
WASTEWATER PROJECTS
ABBEY LANE SANITARY SEWER
B'JAYSVILLE LANE SAN SEWER
DIGESTER REHAB-N. PLNT
HAWI(EYE LIF~ STATION
HIGHLANDER SEWER / LIFT STN.
LONGFELLOW AREA SEWER PROJECT
NORTH CORRIDOR SANITARY SEWER
NORTHWEST TRUNK SEWER - PT II
SCOTT BLVD LIFT STATION
PiPiNG TO CONNECT THE TWO PLANTS
SUBTOTAL*WASTEWATER PROJECTS
-1-
880,000
5,000
2,110
58,687
405,217
592,187
478,400
21,418
623,833
17,600,000
20,666,852-
FISCAL YEAR 1996 PROJECTS IN PROGRESS OR COMPLETED
PROJECTS
WATER
IOWA RIVER POWER DAM
JORDAN WELL
POND STABILIZATION
RAW WATER PIPING
ROCHESTER RESERVOIR RENOVATION
SILURIAN WELLS SW-11SW-2
SILURIAN WELLS SW3/SW4/JORDAN
SURFACE WTR TRTMT PLANT IMP
WATER TREATMENT FACILITY-DESIGN
WILLIAMS BROS PIPELINE
SUBTOTAL-WATER
STORMWATER
BROOKSIDE/WILLOW STORM SEWER
BRYN MAHR HTS STORMWATER DET.
FY94 STORM SEWER REPAIRS
HIGH ST & FAIRVIEW STORM SEWER
HWY 6-GILBERT TO SYCAMORE
HY VEE STORM SEWER
IOWA RIVER BANK STABILIZATION
KIWANIS PARK STORMWATER
PARK ROAD PART I1 STORM SEWER
RALSTON CREEK AT IA. AVE STORM
REG'L STORMWATER OET-S SYCAMOR
S. GILBERT STORM SEWER
SANDUSKY STORM SEWER
SHAMROCK/PETERSON STORM SEWER
SUBTOTAL*STORMWATER
TOTAL PROJECT
COST
886,200
324,200
434,500
1,275,500
758,500
326,400
456,600
171,415
1,581,214
607,000
6,821,529
1,671
80,000
55,212
367,503
3,116
145,000
325,108
88,000
57,057
33,360
630,883
5,873
87,974
112,660
1,993,417
PARKS & RECREATION
BENTON ST 8RIDGE - PARK DEr.
CITY PARK BOAT RAMP
FOOT BRIDGE REPLACEMENT
FUTURE PARKLAND ACQUISITION
HUNTERS RUN PARK OEVELOPMENT
NAPOLEON PARK RENOVATION
OPEN SPACE-LAND ACQUISITION
PARK ACCESSIBILITY PROGRAMS
PARK SHELTER IMPROVEMENTS
PARKS SIDE,VALE REPLACEMENT
PARKS*PARKING LOT IMPROV
REC CENTER POOL RENOVATION
RECREATION CENTER FLOOR & TILE
SCOTT 8LVD PARK DEVELOPMENT
SOUTH SITE SOCCER FIELDS
WHISPERING MEADOWS PARK DEV
PARKS & RECREATION
34,774
15,600
16,542
50,000
155,072
14,039
97.100
44,036
50,067
12.022
20.136
38,500
14,500
12,000
244,050
47,974
866,412
AIRPORT
ADA REPAIRS TO TERMINAL
AIRPORT HANGAR
FENCING PROJECT-PHASE II
MASTER PLAN STUDY-FY95
T HANGAR ASPHALT
TERMINAL EXTERIOR REPAIRS
TERMiNAL/UNITED ROOF HANGAR
SUBTOTAL-AIRPORT
45,000
80.993
8,670
100,000
69,000
5,800
16,360
325,823
-2-
FISCAL YEAR 1 996 PROJECTS IN PROGRESS OR COMPLETED
PROJECTS
TOTAL PROJECT
COST
LANDFILL
FY89 & FY91 LANDFILL CELL ~OVE
FY98 CELL CONSTRUCTION
HYDROLOGIC MONITORING SYSTEM
LANDFILL CELL
LANDFiLL-CLOSURE/POST CLOSURE
LEACHATE CONTROL SYSTEM PLAN
LEACHATE LIFT STATION
POPLAR TREE PLANTING
SUBTOTAL4J~.NDFILL
400,000
1,000,000
30,000
151,177
110,539
439,199
848,875
80,000
2,849,590
OTHER PROJECTS
1109 5TH AVE LOT PURCH
CBD PLAYGROUND EQUIP REPL.
CHAUNCEY SWAN PARKING STRUCTUR
CIVIC CENTER EXERCISE ROOM
FY 95 RAMP MTCE & REPAIR
FY 96 FIRE PUMPER
LIBRARY EXPANSION
LIBRARY ROOF REPAIRS
OTHER NORTH COURT PROJECTS
SR. CENTER REPAIRS-PHASE II
TORNADA WARNING SIRENS
SUBTOTAL-OTHER PROJECTS
56,947
107o000
12,205
19,212
96,751
237,700
6,756
1,580
70,215
68,014
15,498
6-89,878
GRAND TOTAL
43,250,746
City of Iowa City - Seven Year Capital improvement
Program Budget - FY 1997 to FY 2002
CATEGORy/ ESTIMATED FISCAL ObEga~on Bonds ODIlgaU0n Bonc~
PROJECT PROJECT COST YEAR Non-referendum Refofe~um General FUnd ~ T~xes Er, m'prl~e Fund~
BRiDGES,RECONSTRUCT EXISTING ................
~e~ond Avenue
................................ ~
StlBTOTAL STREET RECONSTRUCT ~,__O00__~,__
...... !.u_N_,,._~.?~e~ ....... .. ~., _. _,.,~o~. .,...o ....
.................................
SIREET RECONSTRUCTION
500.000
175000
750.000
350000
City of Iowa City - Seven Year Capital Bmprovement
Program Budget - FY 1997 to FY 2002
CATEGORY!
PROJECT
N~INSTRE_trr$
CATEGORY/
PROJECT
WATER
SUBTOTAL WATER 47.9~0,000 I
""7 ....................... ~ .........T ......
City of iowa City - Seven Year Capital Improvement
Program Budget - FY 1997 to FY 2002
· R2~oo~ ...................
parada~d
;
i
4.500.000
CATEGORY/
PROJECT
LANDFILL
City of Iowa City - Seven Year Capital Improvement
Program Budget - FY 1997 to FY 2002
3/2,000 12,gT/.OQO I t.33t.2~
I
PRO,ffiCT COST YEAR
City of Iowa City-
Seven Year Capital Improvements Program -
Unfunded Projects
PROJECT
Second Ave
2 Meadow Sheet
3 '~chester Ave~ue-
4 pedest]~n OverpaY- t.h,,y 6
~ycarnom..CIty Limits r.o L
6 r~lo[hower Road
7 1420th St near lndusldal Purk
8 rAmorloan Legion- 8cott toTaft
Scott Park Area
Trunk Sewer
t0 leouthwest InterceptJon
1t iHIghway I- Sunset Right Turn
South: East-West parisray (Sa~l Rd.
12 to Sycamore)
~Iouth: East*West paHeway (Property
¶3 ILlne to Sioux)
t4 1 First Ave Ex/.ended
iFoste~ ROad Dubuque to Prairie du
16 !Chlan
[ecott Boulevard
16 i Extended~Phase I1
[~:ott Boulevard
' Extendsd-Phase lit
'~ Fire Training Facility
i CulturagConference Career
~Llbrary Expansion
2! 'Summit SlYeat Historic Plan
TotaJ
ESTIMATED
PROJECT COST
175.000
275.000
100.000
720,000
789.000
2.540.000
525.~0
1
1.765.0OO
18.600.000
12,~00.000
53,624,000
FISCAL YEAR
~ 2oo3 & Beyond
FY 2003 & Beyond
FY 2003 & Beyond
FY 2003 & 8eyenit
FY 2003 & Seyoncl
FY 2003 & Beyond
FY 2003 & Beyond
FY 2003 & Beyond
FY 2003 & Beyond
FY 2003 & 8eyon,~
Pf 2003 & Beyond
F'Y 2003 & Beyond
FY 2003 & Beyond
F'Y 2003 & Beyond
F'Y 2003 & Beyond
FY 2003 & BeyohS
FY 2003 & Beyond
FY 2003 & Beyond
FY 2~)3 & S6yortd
FY 20~ & Beyond
FY 2003 & Beyond
-8*
City of iowa City
MEMORANDUM
Date: December 12, 1995
To: Marian Karr, City Clerk .
From: Kevin O'Malley, Assistant Fmance Director~~
Re: Laptops/Desktop computers for City Council
Pursuant to City Council requests, I have listed various computer models and
accessories. If the Council Member does not require a laptop for mobile computing,
recommend that they receive a desktop computer. The desktop computer has a nol'ntal
size keyboard and a larger and clearer monitor than desktops. Also, when components
such as a cd-rom drive are needed, it is much less expensive to install in a desktop unit
versus a laptop unit. In addition to the computers listed on the attached sheets, color
printers can be purchased for approximately $350. Most of these models would be
available within two weeks
Could you pass this information along and have each sign off as to what computer
configuration they need?
..3 ;is
Page I of I
Froo~or
7010 ~8S/75
~6/~
486/75
IBM 701s have ~a "b~y" keyboard,
4~0091' w/odrom
544) Aotive e ~,4Z9
~60 Aotive ~ ~,ZO0
960 Ao'dve ~ Z,~-99
~t6175 8 500 Aotive e g,~7
Additional Con:
Mode~* ~'
Sof'iware** e
gO0
bOO
Oateway ~000
Pemqum/100 16
O. uad speed OI~-I~OM
Hard I~lsk ,9oree~ Prioe
S50 1~i.oh e
Additional Costs:
Modem* ~ZOO
gobyare**i.ol
°~od~u~: Fraotloal Ferlpherah or US Robotlos Z$~K bps data/~r~tx modem
~$offwar~' Mlorosoff Offtoe Fro i~oludl~9 Word, Ex~ Powerpoint, a~d Aoom Patabas~
Mlorosoff Windows for Work~roups 9.11/POS 622.
Prepared by Informe§on Sewices
12/12/95
To: IONA CXTY CLERK
12-18-95 8:38am p. Z of 2
Johm~n Corm ~'
....
Charles D. Du~, Ch~e~on
Joe Bo~com
Stcph~ P. Lac~a
Don
Sally Smtsm~
December 19, 1995
INFORMAL MEETING
Agenda
1. Call to order 9:00 a.m.
2. Review of the formal minutes ofDecember 14th.
3. Business from Director of Ambulance.
a) Discussion re: increasing ambulance rates.
b) Other
4. Business from the Board of Supervisors.
a) Discussion re: contract with C. J. Cooper & Associates, Inc.
b) Reports
Other
5. Discussion from the public.
6. Recess.
913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244~1350 TEL: (319) 356-6000
FAX:(319} 3566086
City of iowa City
MEMORANDUM
Date: December 18, 1995
To: City Council
From: Marian K. Karr, City Clerk
Re: Preliminary Draft/Organizational Meeting Agenda
A number of Council Members have inquired about the agenda for the organizational meeting
scheduled January 4th. I have quickly put together a list of items mentioned to me directly or
done at the organizational meeting in the past. At your request I included a bdef description
of each Committee, current membership and meeting times.
1. CONSIDER MOTION TO APPOINT CITY CLERK AS TEMPORARY CHAIRPERSON
2. ORGANIZATIONAL MEETING CALL TO ORDER
3. ROLL CALL
4. CONSIDER MOTION TO FIX METHOD OF VOTING
5. NOMINATIONS FOR OFFICE OF MAYOR
MOTION TO CLOSE NOMINATIONS
BALLOT AND VOTE
6. NOMINATIONS FOR OFFICE OF MAYOR PRO TEM
MOTION TO CLOSE NOMINATIONS
BALLOT AND VOTE
7. MAYOR AND MAYOR PRO TEM SWORN IN
8. MOTION FOR CITY COUNCIL APPOINTMENTS
LEGISLATIVE COMMITTEE
(Monitor state and federal issues and meet with local legislatures. Current
appointments are Novick, Baker and Throgmorton. Meetings scheduled as
needed)
RULES COMMITTEE
(Review Board and Commission by-laws. Current appointment are Horowitz and
Kubby. Meetings scheduled as needed.)
EMERGENCY MANAGEMENT COMMISSION
(Direct, monitor, and review emergency services in Johnson County, and
coordinate emergency drills. Current appointment is Pigott. Meetings as needed.)
JOHNSON COUNTY COUNCIL OF GOVERNMENTS
(Regional planning within Johnson County relating to transportation, human
services, and solid waste management. Current appointments are Baker,
Horowitz, Kubby, Lehman, Novick. Throgmorton and Pigott are alternates. Meet
as needed. Urbanized area policy board meets 6-8 times a year on a
Wednesday at 4:00.)
IOWA
CITY/CORALVILLE CONVENTION BUREAU
(Reviews, approves, amends staff recommendations.
Tuesday at 4:00. Current appointment is Novick.)
Monthly meeting, third
HACAP BOARD OF DIRECTORS
(Board makes policy decisions regarding HACAP programs including Headstart,
transitional housing, food bank, energy, etc. Includes automatic inclusion on
Planning subcommittee and membership on Johnson County HACAP
Commission, which meets on Third Wednesday at 1:30 at Family Services
Facility in Coralville. Current appointment is Kubby. Monthly Board meeting
fourth Thursday of each month, 5:30 (until 9:00) with dinner provided.
STUDENT SENATE SUBCOMMITTEE
(Act as liaison between Student Senate and City, inform Senate of City activities
relevant to students, continuing conversation of topics of mutual interest. Formal
and informal meetings as needed. Current appointments are Throgmorton and
Pigott.)
9. COUNCIL ORGANIZATIONAL POLICIES
MEETING TECHNIQUES
PUBLIC HEARINGS
BOARD AND COMMISSION APPLICATIONS
WORK SESSION SCHEDULE
TRANSCRIPTIONS
MINUTES
The above represents a sketchy outline. I plan to gone the 27-29 and would like to firm up the
agenda by next Friday, December 22. The agenda and any supportive information will be
delivered to you Fdday, December 29. Please call me, Steve, or Linda with any questions you
may have.
Were taking television
into tOOlOtrOW.
TCI of Eastern Iowa
December 18, 1995
Dear Mayor Horowitz:
As part of our continuing commitment to education and public service, TCI will sponsor a
visit by the C-SPAN School Bus. The 45-foot motor coach, a traveling TV studio and media
demonstration center, is visiting our community on C-SPAN's Campaign '96 tour of
America's schools and cable systems. We have arranged for the Bus to be parked north of
the city parking vamp and south of the library in Iowa City on January 8th fiom 2:00 pm to
6:00 pm. Through tours and presentations aboard the Bus, teachers and students in our
community will learn how C-SPAN and its campaign and election programming can be used
in the classroom.
While the Bus is on the campaign trail, C-SPAN follows it progress by televising on-air
updates and short programs from various places of historical interest. Campaign and election
programming will also air live from the Bus as it stops at campaign sites across the country.
America's cable television companies created C-SPAN in 1979 to provide live, gavel-to~gavel
coverage of the U.S. House of Representatives. With in-depth coverage of the campaign and
election process, the executive and judicial branches of government, and other national and
intemationai public affairs programming, C-SPAN viewers receive a comprehensive public
affairs picture. C-SPAN airs locally on channel 17.
All of the programming produced by the network is commercial-free and copyright-cleared
for educational use. We are proud that our support of C-SPAN makes these programs
available for use by our local educators. If you have any questions or need any further
details, please feel free to contact me at 351-3984.
Sincerely,
TCI of Eastern Iowa
William Blough
General Manager
546 Southgate Avenue
Post Office Box 4500 {Zi~ $2244.4500!
Iowa Cily, Iowa 52240-4453
(319) 351.3984
FAX (3t9) 35'-3839 ~
An Equal Oppo~tunsty Emplo~
December 18, 1995
City Council
City of Iowa City
410 E. Washington Street
Inwa City, IA 52240-1826
CITY OF I0 WA CITY
Dear Colleagues:
It is astonishing how quickly time can pass. I took office 25 months ago and two weeks from now 1
will be history. Though my time on the Council has been fairly short, it has been quite a rewarding and
enlightening experience. I want to thank each of you.
Ernie, I have enjoyed watching you change from being a quiet but obviously well-liked parson into a
Council member who listens respectfully to differing views and then expresses his views with strength
and confidence. Please keep listening.
Karen, you speak with great conviction, a conviction that comes from the combination of having done
your homework, knowing so many people in this community, and having a clear set of principles.
Though that makes some people fee[ uncomfortable, you always do it in the spirit of opening the
process of city governance to diverse views. Keep it up.
Naomi, you carry yourself with great dignity and have always treated others with considerable respect.
I don't think I'll ever be able to sit in a swivel chair again without wondering whether I should trade
it for yours.
Sue, I have been deeply impressed by the skill with which you have represented the City at all those
public events and by your evident love of our community. I wish you the best as you leave the Council,
and hope that you and Joel find a way to take a long rewarding vacation.
Brun, you have no idea how much I have enjoyed sitting next to you on the Council, talking with you
after meetings, attending your wedding, and wandering around the city trying to imagine ways to
improve it. You have a spark that the next City Council is going to miss.
Larry, you have taught me a great deal, partly about "spin" but more important about the challenges
and difficulties of negotiating compromises among people who disagree intensely. Your brokering skills
could prove to be of great benefit to the incoming Council.
To the four of you who return on January 1, I wish you success in dealing with the challenges that
face our city. I am in no position to offer advice, but I would encourage you to reflect on the diversiW
of our community and to ensure that those diverse voices are all considered when you decide how to
proceed on particular issues.
Best regards,
Jim ro~
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December 18, 1995
CITY OF I0 WA CITY
City Manager and Staff
City of Iowa City
410 E. Washington Street
Iowa City, IA 52240-1826
Dear Steve and staff:
Council members come, Council members go. Though I am departing more quickly than most
--having been in office for only 26 months -- I have developed some lasting and quite positive
impressions of the staff. I want to share them with you.
As a Council member, I have intentionally sought to act as an inside-outsider or outside-insider.
I have wanted to be part of city government, but not so much a part of it that I forget what things
look like from the outside. One result of adopting this stance has been that I have not seen every
staff member performing her or his daily work. So I cannot praise everyone with equal confidence.
However, I can say as a former city employee in Louisville, Kentucky, that I understand the
challenge of performing routine tasks with confidence and enthusiasm when the Council seems
divided politically and when some people in the city demean public servants as being mere
"bureaucrats." In this time of general hostility to government, I want to thank all of you for doing
your jobs so weii. The people of Iowa City are being well served.
I feel in a stronger position to comment about the staff members with whom I have had frequent
contact. To those of you who have participated regularly in Council meetings, I want to express
my admiration for your ability to act with grace under pressure. There have been quite a few
stressful moments during the last two years' of meetings, and you have frequently been called
upon (often by me) to answer fairly difficult questions under the glare of the public spotlight. You
responded well, and I thank you. More important, it is quite clear to me that all of you care quite
deeply about the quality of your work and about responding effectively to the hopes and worries
of the people of your community. Good job!
Steve, I would like to thank you directly. Though we have occasionally disagreed about particular
points, I want you to know I have the utmost respect for the high professional quality of your
work. I doubt that the City could find a more competent city manager. It has been a pleasure
working with you.
Being on the Council and working with such a fine staff has been a truly rewarding experience.
Thanks to all of you.
ilst Tr~sl rt o n
City Council Member
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