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Home My WebLink About1998-07-27 TranscriptionJuly 27, 1998 Council Work Session page 1 Council: Lehman, Champion, Kubby, Norton, O'Donnell, Thornberry, Vanderhoef. Staff: Atkins, Davidson, Mitchell, Franklin, Dilkes, Rocca, Karr, Matthews, O'Neil, Helling, Fosse, Schmadeke, Miklo, Neumann, Scott, Schoon, Kugler Tapes: 98-88, all; 98-90, all; 98-91, all. Review Zoning Matters 98-88 S1 a. Consider a motion setting a public hearing for August 25 on an ordinance changing the zoning designation of approximately 9.27 acres from Low Density Single-Family Residential (RS-5) to Sensitive Areas Overlay/Medium Density Residential (OSA-8) to allow a 72-unit residential development on property located on the south side of Taft Speedway west of Dubuque Street. (REZ98-0009) Franklin/First item... set p.h. for August 25 on a rezoning .... 9 acre parcel on Tafi Speedway. b. An ordinance amending City Code Title 14, Chapter 6, entitled "Zoning," Article V, entitled "Minor Modification Procedures," to allow the height of free-standing signs to be increased under certain circumstances. (1) Public Hearing (2) Consider an Ordinance (First Consideration) Franklin/p.h. on an ordinance amendment... free standing signs .... Minor modification.. circumstances in which there is a topographical situation .... Gives the Director of H.I.S. the ability to look at this under the minor modification ordinance and allow variation of up to ten feet in that sign height. c. Consider an ordinance amending Title 14, Chapter 6, Zoning, Article K, Environmental Regulations, Section 1, Sensitive Areas Ordinance, to add a retention requirement for woodlands in Factory-Built Housing Residential (RFBH) zones. (Second consideration) Franklin/Second consideration on the woodlands retention requirement for factory built housing. d. Consider an ordinance changing the zoning designation of approximately 22.20 acres from Public (P) to Public/Intensive Commercial (P/CI-1) for property located at 1801 S. Riverside Drive. (REZ98-0005) (Second consideration) This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 2 Franklin/Second consideration on the rezoning to P/CI-1 for the property in the North Commercial Park... e. Consider an ordinance vacating the northern 200 feet of the alley between Lafayette Street and Benton Street, west of Dubuque Street, Iowa City, Iowa. (VAC98-0002) (Pass and adopt) Franklin/Pass and adopt on the vacation of the alley near Hawkeye Lumber. f. Consider a resolution approving a final plat of Green Mountain Meadow, a 6.53 acre, 15-lot residential subdivision located between Green Mountain Drive and Rochester Avenue. (SUB98-0015) Franklin/Then we have consider a resolution approving the final plat of Green Mountain Meadow. This is the 15 lot subdivision... No access to Rochester Avenue .... Norton/What is the future of Lot 57 .... Franklin/...If it is redeveloped, then we will have it tumed around... come off of Green Mountain Drive. Norton/...How big is it? Franklin/It is only platted as one lot. It would have to go through a re-subdivision to be made into two lots. Vanderhoef/You are saying that driveway would be closed that is presently there? Franklin/Upon redevelopment of that site ..... Vanderhoef/Would the easement that we presently have for the walkway? .... Franklin/That would still be a walkway easement. We just basically turn the orientation around .... Vanderhoef/...trying to figure out how they get out .... Right at the comer it is so tight. Franklin/There is enough space there that we would probably have to renegotiate where that walkway is .... Get access onto that road. Vanderhoef/...circle with 3-4 houses .... Franklin/That would be a whole different thing... not contemplated at this point in time. This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 3 g. Consider a resolution approving a preliminary and final plat of Donohoe Fifth Subdivision, a 8.55 acre, two-lot commercial subdivision located in Johnson County on the south side of Highway 1 at Landon Avenue. (SUB98-0016) Franklin/A resolution approving the preliminary and final plat... two lot commercial subdivision in Johnson County... This is for the carpentry shop .... Subdividing some property that has just been zoned to CP-1... Planned commercial. It is a zoning designation in the county ....Requires that a site plan come in and be submitted to the county .... Norton/...half acre outlot there. Franklin/I would have to look up exactly what the uses are .... Kubby/ Vanderhoef/ Kubby/Does it follow the rules under that zoning? Norton/A big warning in there. Franklin/We put an issue in the staff report that had to do with access on Hwy 1 because we continue to be concemed about access points on Hwy 1... This development does not increase the number of access points on Hwy 1 .... Norton/ Kubby/I am glad they found a way to make all of this work. Franklin/ ....They went and looked at what was already zoned commercial .... h. Consider a resolution approving an amendment to the 28E agreement between the City of Coralviile and the City of Iowa City regarding future annexations and extraterritorial review of subdivision plats. Franklin/This is the amendment to the 28E agreement .... Extraterritorial review of subdivision plat. Norton/We are going to have to get different maps .... This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 4 Davidson/ .... This has gone through the Coralville and Iowa City P/Z Commission .... This originally came to our attention because there was a request (refers to map)... in this area right here for an annexation... to City of Coralville ....Karin was looking at that and noted in the existing agreement .... That should be annexed by Iowa City, not Coralville .... Staff sat down together .... What we found... a whole bunch of things that were different since we adopted the agreement. The corporate limits line of Iowa City and Coralville had both changed... then changed these two mile extraterritorial lines (refers to map)... Growth areas .... amended .... Added this whole area for Iowa City .... Decided we just needed to sit down and re-work this .... What was left was this no-man's land kind of in through here... overlapping... divide that .... If subdivisions come into those areas .... Forward them for review... Also changed the label here to subdivision review line .... Shouldn't be calling it a sewer service line .... Other area... didn't change at all... This is Coralville's area of review ....Iowa City's. . . joint review line (refers to map) .... Norton/Why did you leave a joint review area? Davidson/This joint review area was put in at Iowa City' s request because it is an area that according to the sewer service area line... would eventually be extended to this area... part of Coralville .... Thomberry/Jeff, I would have thought anything east of Dubuque Street would have been Iowa City's purview as opposed to Coralville .... Dubuque Street delineation makes more sense than the river. Davidson/Given that Coralville has extended their long range growth boundary out to Dubuque Street Extended... remaining area... would be all Iowa City's .... more acceptable to have each community view roughly half and half. Thornberry/... I am thinking that Dubuque Street should be the delineation line, not the river ..... Davidson/ Thomberry/ Kubby/ Thornberry/ Norton/If they have exercised different standards and all .... This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 5 Thornberry/I don't think there is anything wrong .... People that live in that area... Delineation line should be Dubuque Street and not the river .... Franklin/This is about whether there is an agreement between Iowa City and Coralville .... Thornberry/I just think they are gobbling us up and I don't like it. Kubby/ Norton/ Thornberry/Section lines mean more than just a meandering river. Davidson/(Refers to map) .... River Heights .... Norton/...would come into Iowa City .... (All talking). Davidson/ ....area for next 25-30 years would not be in either Coralville or Iowa City ..... (All talking). Vanderhoef/The other thing .... Coralrifle... Oakdale Blvd. Question... It won't give us any say if and when that happens .... Davidson/...We came to the conclusion that with the existing agreement, unless Oakdale Blvd. was platted as part of a subdivision, we don't have that power fight now .... They have extended artefial streets into the county .... If it was done as part of a subdivision, then Iowa City would review, under the current agreement .... Thornberry/ Norton/Where are you moving it from out there? Davidson/I just happen to have an old map (refers to map). This is a little bit harder to read. Here is Dubuque Street .... Line fight now runs down here... This area fight here is under Iowa City' s review for subdivisions would not be under the proposed agreement. Norton/ This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 6 Lehman/Tell me, why are we doing this? Davidson/ .... originally came up as part of the Barrington Heights Annexation (refers to map) .... I think Coralville has already annexed that into Coralville .... Franklin/The reason we do the 28E agreement at all is because we have this over lapping jurisdiction of review .... To make that process more efficient for the property owner... agreed with Coralville what they are going to review and what we are going to review .... That is the general rational behind all of this. Earlier this agreement also had language in it about where annexation was going to occur .... Basically demarked how far east and south Coralville was going to go and how far west and noah Iowa City was going to go .... Norton/ Davidson/According to the proposed agreement, the 25 year in the future annexation lines for Iowa City and Coralville .... Subject to any revisions. (All talking). Franklin/Says that Coralville has the fight to review those subdivisions which are fight across the street from its corporate limits ....Iowa City's interests go up to the river .... Lehman/If 25 years from now... when the property is annexed .... We basically do voluntary annexation .... If that property wants to be annexed to Coralville, then Coralville is probably going to annex it. I guess I don't know what this has to do with annexation at all. Franklin/ Thornberry/...Over time they are just going to think it is theirs ..... Down the road .... 25, 30 or 50 years .... They are going to think that is Coralville. I think Dubuque Street is the dividing line. Vanderhoef/ .... can all visualize Dubuque Street.. not the river... Thornberry/ Kubby/This divided up the work of planning staffs .... Lehman/We take our staff and staff time... If we do all of it, then we will do the work .... This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 7 Franklin/If there were no agreements in place, the review of the subdivision would go to the closest municipality ..... Thornberry/They don't have the same thought process as Iowa City .... They go ahead and annex what they want. Franklin/They are probably more aggressive about negotiating ... Lehman/Appear to me through natural expansion, most of this area will be reviewed by Coralville... including part of the blue area. Franklin/If you have an agreement .... In the absence of an agreement, the State law says that the one closest and that would be Coralville for most of it. Norton/...I guess I agree with Dean. Franklin/With the Barrington Heights annexation, it went outside of Coralville's growth area .... Previous agreement also said that upon annexation, the agreement should be amended ..... Norton/ Davidson/When they did their Oakdale Blvd. Amendments to their Comprehensive Plan... Their growth area was expended all the way up Dubuque Street ..... Franklin/ Davidson/Commitment by Coralville for providing municipal utilities all the way to Dubuque Street. Thornberry/...they have got really fight of eminent domain... they have got a pretty aggressive stance in annexation... say they annex River Heights and all of the red area .... Then closest municipality to the blue area is Coralville and then they can just take the blue area. (All talking). Lehman/What we are talking about won't change that anyway .... Whoever wants to annex this... Thornberry/ This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 8 (All talking). Franklin/They have done some enticements for annexation. (All talking). Norton/...Here we are laboring away on Oakdale .... Struggling to try to figure out how to manage that. Davidson/Don't forget you still have an agreement with Coralville for the alignment of Oakdale Blvd .... That hasn't been changed .... I assume that alignment study and the agreement that came out of that is still .... Thornberry/... everything east of Dubuque Street blue, not giving Coralville .... Lehman/ Dilkes/The point is... that is fine as long as Coralville agrees to that. If they don't, by State law, that is going to be in their subdivision review anywhere. Thornberry/ Franklin/What is the utility of this? Norton/...something sensible .... Things are changing right in front of our eyes. Kubby/ Lehman/When it comes to annexation, this literally doesn't change anything .... If Coralville chooses to annex that property ....They can do as the property owners would like them to do. Thornberry/I understand that but I just as soon not sort of give it to them right now. Franklin/It is so unlikely to happen because they won't be able to provide sewer service... unless they put in some expensive infrastructure. You can't just annex property for the sake of it. Norton/ Franklin/ This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 9 Norton/ Davidson/ .... The water shed line. Norton/Why don't' we stick with the water shed line? Davidson/What they have done is made a commitment for that area on the far side of the water shed line .... Franklin/Is there a majority that has enough questions or is uncomfortable enough with this agreement that you want to have discussions with the City of Coralville? Champion/I would like to have discussions with the City of Coralville. Lehman/I think we want discussions with the City of Coralville, which means we will defer this tomorrow night. Next item. i. Consider a motion to forward a letter to the Johnson County Board of Supervisors recommending that a request submitted by Gerald Milder to rezone 20.4 acres of land from Rural (A1) to Suburban Residential (RS-10) for property located at 4820 American Legion Road be denied. (CZ9831) Franklin/...forward a letter to the Board of Supervisors recommending that a request submitted by Gerald Milder to rezone 20 acres... be denied. This is a circumstance in which the property owner has over 40 acres of land, sold off part of it, built another house and now he has come in to try to get rezoning of the property to this RS-10 designation. In first reading the Fringe Agreement... you would be able to cluster developer in Area B .... County Zoning staff... felt the cluster subdivision was not expressly stated... and therefore could not support the rezoning. Since that is probably closer to Iowa City's original position in terms of limiting development in this ag area, we said fine .... Recommendation was changed to denial... County P/Z is recommending denial. Norton/ Franklin/I don't' know that it has been to the Broad yet, hopefully not. Thornberry/ Lehman/It is in our two mile .... This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 10 j. Consider a resolution approving the Peninsula Neighborhood Plan, a plan for the development of a traditional neighborhood on City-owned property located on the upper peninsula of the west end of Foster Road. (Item scheduled separately later in meeting.) This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 11 Review Agenda Items 98-88 S1 1. (Agenda #6 - Nuisance Party Regulations ) Atkins/ .... We have planned a p.h. tomorrow evening. How you intend to conduct tomorrow .... We are going to recommend that you defer that matter .... Three elements that are very critical... 1- officer initiated complaint process ....And use of municipal infractions ....We think it can be put more simply and we would like to have another crack at the ordinance .... Bring it back to you again. Norton/I kind of agree with that ..... Atkins/ ....It should took on a different life ....Send it back and take another try at it. Norton/...Ames... Have we looked at Champaign. Dilkes/This has been really a convoluted process .... Started with kegger ordinance and registration ordinance... found this Ames Nuisance Party Ordinance. It has taken a while... figure out what the Police Department wants to accomplish... three things... three goals... can be done more simply in a way that causes a lot less misunderstanding and misinformation. This ordinance not affect the warrant requirements or the police's ability to enter onto property. It is not a very easy ordinance to follow the way it is written. I think we can do those things we want to do more simply. Kubby/It has been advertised .... Part of the public information part of it... have staff say... We want more time to re-work this .... These are the three goals ....If people still want to comment about it. Lehman/I think we would have public comment .... Kubby/ Norton/Since it is on the agenda. Lehman/...in agreement that we will defer this .... 2. (Agenda #3e(8)-Committee: Neighborhood Compatibility/Multi-family Buildings ) Thomberry/The Public Art Advisory Committee. Lehman/We are going to talk about that in another work session. Vanderhoef/We are going to do the by-laws and everything together? Lehman/It is on the Consent Calendar. This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 12 Thornberry/I would like to comment that I think this resolution to authorize the formation of a committee to draft ....To insure compatibility to new multi-family buildings is fantastic... great. Kubby/...we don't have anybody who lives in such multi-family unit .... Who lives in one... I think it is a great idea .... I would like to find someone who lives in an apartment building in an older neighborhood to participate as well. Thornberry/Most of the people that live in a multi-family building... aren't they mostly apartments .... These people are quite mobile... Kubby/ Thornberry/People that live in apartments usually move quicker that if you own a house .... Kubby/ Thornberry/...as a general rule .... I don't know if it is that important to have an apartment dweller on this committee .... Norton/I don't want to slow down the process. Thomberry/ Norton/ Kubby/I am not suggesting that we expand the agenda of the committee .... Have an additional person on there .... Thornberry/...you can't have everybody ..... Kubby/Are there other people who agree? .... (All talking). Kubby/...not one person who rents on this council .... (All talking). Lehman/This ordinance talks about the impact of rental units in an existing neighborhoods .... This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 13 Kubby/...impact of where they live on their surrounding neighborhood .... Part of the neighborhood. Norton/I think the committees are responsible to talk to various constituencies, including that one .... Kubby/ Norton/ (All talking). Thornberry/On item #13, are all fire lanes designated fire lanes? Kubby/Is there closure done on this item? Norton/Do you want to add somebody or not? Lehman/I don't care .... We got three... four. We are going to add somebody. Lehman/The Fire Department Ordinance will come up later on the agenda. 3. (Agenda #9-1998 Pavement Marking Project). Norton/I have a question... discuss the painting of the traffic lanes .... Tell me $.27 versus $13.00. Lehman/We got a memo here tonight. Atkins/Bottom line is that it is $7 for contracted painting for epoxy. Our cost is $.28. All of those numbers are correct. Bottom line is ours doesn't work. Lehman/It is a matter of public safety. Atkins/ (All talking). Norton/It is still expensive. Atkins/The latex paint simply doesn't work. Vanderhoef/ This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 14 Champion/...does that include city labor to lay it down? Atkins/...still a lot more. (All talking). Atkins/I am not going to put a pretty face on it. Norton/ Lehman/We have all had complaints .... We get the calls all of the time... find something that works better. 4. (Agenda #16-Lease AgreementJHawkeye Lumber Company). Kubby/... about the vacation of the alley .... Is that $200.00 fair market value? Arkins/I don't know. Dilkes/...there is no way I can look to say that is fair market value... negotiated value which is close to fair market value. Kubby/How do we know that7 Dilkes/Fair market value is what a willing .... Lessor will lease for... Kubby/Seems pretty cheap for storage space. Lehman/That is a lease... amount... can be renegotiated .... (All talking). 5. (Agenda #21 Cable TV Division Budgeted Positions). Kubby/The reclassi~cation of positions in Cable TV, will that ½ time position be permanent ½ time position7 Helling/Yes. Kubby/Page 16... where is the appropriate time to talk about some of the issues that need to be big group discussions? Lehman/Dale .... Helling/It is on your agenda for a little bit later. This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 15 Public Art Update 98-88 S1 Lehman/ Franklin/Three items on agenda... 1. Bylaws... recommendations for approval... Vanderhoef/Page 4 under article 6... Public Art Advisory Committee possesses the following powers... might be helpful to put, the following advisory powers... Lehman/Doesn't it say all with the approval of council? Vanderhoef/If you take it out of context it doesn't say that. Norton/What do you mean... ? Franklin/Shouldn't take it out of context. Vanderhoef/People talked about saying powers and they don't list it. Kubby/They would leave out what' s after the comma. Norton/You want them to say qualified powers. Vanderhoef/Just say advisory powers... Add one word. Norton/...trying to give more... Works for me the way it is. Thornberry/I had a question on approve... gets to council twice on a project. Kubby/By laws part. Franklin/Are there four people who wish to insert the word advisory? Norton/Then you wouldn't want to say it's subject to approval. Dilkes/Redundant... Thornberry/Still advisory committee. Franklin / I don't hear four people for inserting advisory. Vanderhoef/That's fine. Kubby/Page 2 ...by-laws .... under officers vacancies... This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 16 Franklin/Vacancy for the officers not for a vacancy on the committee. (All talking). Kubby/Thank you. Lehman/ Franklin / Acquisition procedures... procedures Public Art Advisory Committee recommending to the council for purchase or acquisition through competitive means... CHANGE TAPE TO REEL 98-88 SIDE 2 Franklin/...Or an open competition. Norton/...status of guidelines? Just went through exercise with Historic Preservation... procedures and guidelines... but no one knew their status... Franklin / That was an error... those procedures and guidelines are to be followed... These likewise will be followed by the Public Art Advisory Committee. Norton/What is their formal state? Are they footnote...? Franklin / They are more a footnote to bylaws... Legal status... refer to Eleanor... Norton/Basically footnote to bylaws. Franklin / Understanding of the way we will operate. Norton/...ought to be mentioned in bylaws. Franklin / They are. Norton/ ....General policy... all the commissions... Franklin / In the bylaws of the Public Art Advisory Committee is to develop... bylaws and procedures... Norton/Very good. Kubby/New commission will say what are they. This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 17 Norton/Like to see them appended to the bylaws... Kubby/...handout bylaws... policies. Norton/... see guidelines right there. Franklin / ...probably management issue. Norton/No micromanaging. Vanderhoef/...wrote this earlier... geographic area for the call for artists... just isn't spelled out in the procedures whether that' s part of the deliberation of the committee. Franklin/It would be. It may vary... come under step #2... depend on particular project... I don't think we want to constrain ourselves... such that you always have to do it one way of another. Vanderhoef/... spelled out a little more clearly that we may go regional. We may go national... Lehman/Don't say anything you leave it open. Norton/Draft a proposed call... Kubby/Other way is to be even more general... Vanderhoef/That alerts people... Kubby/...don't mind adding that... Vanderhoef/ Franklin/Number of things included... parameters, geographic area... Kubby/...want to list each one we could. Franklin/ Norton/...works the way it is... Thornberry/...proposed budget for water feature. This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 18 Franklin/Hold on that... procedures first... Two goals that committee had... 1. Procedure understandable... certain amount of simplicity... 2. Assure opportunities for public input... falling to public art advisory committee... There are two opportunities in which public input is expressly invited... 1. Development in call for artists... 2. Committee reviewing semi-finalists... For council to approve selection... up to council as to how much public input you take... not envision that you have public heating... item formally on agenda that approves selection of a particular artist for commission or approves a direct selection for a piece Thornberry / Is that "or" or "and"? Franklin/Or. Thornberry / You approve the artist and then if you approve the artist you approve the work? Franklin/No. Lehman/No. Franklin/There's two ways... Thomberry/That's why said "or" or "and." Franklin/I misunderstood... The or for me was if we are directly selecting a work that is already completed for a place you would have approval of that. If an artist is selected that we are commissioning to do a work you would be part of the selection of that artist. Thornberry/So it's an "and." Franklin/Okay... I give. Kubby/...if we selected the artist... we would also have some input on the final piece. Lehman/Right. This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 19 Vanderhoef/Accepting of the piece from that artist. Franklin/Given how far we would be along in the process what the semi-finalists would be doing, yes. But that piece would not be done when you made that decision. Kubby/We base selection of artist on concept... Franklin/Process is... put out call... committee does first cut... then if committee chooses to use panel which would select 2-3 semi-finalists from second cut... semifinalists invited to Iowa City and present what they would do for project... We are purchasing that concept from that artist... then we work through the contract... artist does design, works with fabficator, we get it installed... Lehman/...at the time the artist is selected... presented works... committee recommended to us... At the time we approve that selection, we have bought the work. Norton/Yeah. Kubby/A work. Franklin/Yes. Lehman/A work. The project... That job is done. Thornberry/I don't think so. If you hire a guy to build a walkway... he's done great work in the past. Lehman/He shows you what he's going to build... Once he shows you and you accept it he does the work. Thornberry/That's what I didn't understand... Norton/You've got a model... Thornberry/You don't necessarily approve the work until you see a... Lehman/Before you hire him you see a sketch. Franklin/That's fight. Kubby/Any discussion about... people understand our community...that artists come here and spend some time... This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 20 Champion/...you're never going to get a piece of public art that is loved by everybody. Kubby/...not what I'm looking for. If they've made the effort... part of public input can be why they chose the concept... and how it fits in... Lehman/...artist... certainly encouraged. Kubby/Call could say... highly suggested... come... Nancy Purington/Precedents for that... Kubby/Could be suggestion in call... Purington/Precedents for that in other calls... Could add it to this call. Lehman/Good. Vanderhoef/Clarification. #4 .... are they talking about the whole? Franklin/No. Vanderhoef/Okay... Franklin/...members of... Thornberry / ...public art... first thing is PACC defines project. What is PACC? Franklin/Public Art Advisory Committee. Thornberry / ...whenever you use an acronym put in parentheses what it is. Didn't do it first time... Lehman/Next. Franklin/Thank you, Dean. Thornberry/ Vanderhoef/Honormum, cost of travel, and per diem... doesn't specifically say it's part of budget. Franklin/ ....sometimes that may be paid and sometimes not... This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 21 Kubby/Smaller piece may be inappropriate to spend that kind of money... Franklin/...each project that's something you look at... Vanderhoef/To bring someone in. Franklin/To pay them... one possibility... rotating sculpture competition... keep ones we really like as part of permanent display. Probably won't pay for travel, per diem, honorarium for people to bring their work... behooves them to show their work... In those cases wouldn't pay... Thornberry/Who decides... ? Franklin/Committee... council. Kubby/Two goals met... simply laid out... public input. Franklin/Will make that one change... Thornberry/...Water feature. Lehman/Coming up. Norton/...call for artist? Franklin/Going to call for artist. Kubby/Start at beginning? Franklin/Water feature in d.t. streetscape... pavement and jet style composition... pavement art with... jets of water... no higher than 10 feet... Within budget... Norton/...Labyrinth, compasses, weather?... Franklin/Ideas out of committee of different concepts... Norton/... only 4 by 4... Franklin/... size of space. Norton/...can spray all over. This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 22 Franklin/Between all of planters... entire square. Norton/... limitation of height... Franklin/Advised by Bob Kost... taking into consideration windage... Overspray should not inhibit use of surrounding sections... Regional instead of national... not just local... may be able to get someone locally... Budget... out of $100,000 allocated for FY99... award to artist $10,500. Materials and fabrication for art component of the water feature is $59,500... relationship between this and line item in the d.t. streetscape budget... We have $250,000 or less for d.t. streetscape budget which is a line item for the water feature... was to include removal and replacement of the existing fountain... also included replacement of bricks... very slippery... basic done even without public art program that would include removal and replacement of the fountain. If we bought a fountain off the shelf and put it in... going to include piping... base... jets... pumps... Lehman/That's in the $59,500? Franklin/No. That's in d.t. streetscape component... $59,500 is all the stuff we need to put on top that constitutes the artistic component of it. $10,500 is for design work, skills of the artist. Champion/I can't figure how you're going to... Franklin/...very fair compromise of putting these two things together. Lehman/$59,500 would be... Thornberry/What you see. Lehman/The material on the street or sidewalk... Franklin/Right. Thornberry/You could do one inch mosaic tiles for $59,500. I'll do that. Lehman/You're going to have to bid for it. Kubby/You can turn in a... This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 23 Norton/...that infrastructure means you're going to have to have an access underneath this... manhole... Franklin/I don't know... Norton/ Franklin/Have to work that out ...... Very important... trying to get artist on board. Probably won't be till the beginning of October to work with Bob Kost because he's doing the construction plans for Phase 2... Kubby/...Can foresee a lot of art... having approaches to artwork that are artistic and are part of their proposal but aren't really the fountain itself... lead people to focal point... Vanderhoef/...basically the $60,000 is for the artistic but not the installation... Franklin/No. It is for the installation of the artistic feature. It's not for the installation of the base... Vanderhoef/...talking about if we do this and we don't include installation into the budget to know what this truly costs, then the next project that's going to come along I envision putting installation in with the project so that I know the total project cost... We could have places where we'll need grading... and whatever else... I want that included in this. Franklin/It would be if we were not going to do anything but for the public art program. But since we were going to already do something here... that is not included in this budget. It's in the d.t. budget .... have to address every project separately... Vanderhoef/My request is that every project have installation included in that total figure so we are comparing apples to apples... Kubby/...can't we can't when we compare this project to some future one we can't compare the total cost because we were going to do this anyway... Vanderhoef/Understand that... to me installation is installation... Kubby/Helpful for comparison if we say the artistic portion of the total was this amount and that we would have done the other anyway .... Vanderhoef/Installation...that's the figure I want... This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 24 Norton/...still worthwhile to have a total project... allocated from X Y and Z... Cedar Rapids started $300,000 project for their fountain... whole... Vanderhoef/...people who look at $75,000 and say is that all it cost for this art thing... isn't total cost... Thomberry/...What's the fountain going to cost? Norton/...has been indicated... Franklin/At most it's going to cost you is $325,000. Norton/... some ofthat's in the art. Thornberry/What does the fountain cost? Vanderhoef/With the installation? Thornberry/What is the award for design $10,500... is that the winner's portion?... Lehman/...Fee for designing it. Franklin/Paying for their artistic skills. Thomberry/We're giving $1650 to the losers? Franklin/No. Thornberry/Yeah. Travel expenses and honorarium for... semifinalists. Franklin/These are all going to be reimbursements... Honorarium would be paid if we had three finalists... paid $300 a piece to come to Iowa City ...present their work. Travel expenses would be reimbursements... this is a budget... Thomberry/...budget of $1650 for those losers and $10,500 for the winner. Franklin/One of those is also a winner... Thornberry/Then $59,500 for what you see... Franklin/And the installation of it. Thornberry/I thought installation was part... This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 25 Franklin/I started to explain that if it is a mosaic that requires laying tiles that would come out of the $59,000... Thornberry/Is up to $59,0007 Lehman/Needs to be clarification. $59,500 is the labor for the installation of what you see. It does not include the material. Franklin/It includes the materials too... Lehman/If we have the labor and the material for what we see, how in the world are we going to spend $250,000 on what we don't see? Franklin/You probably aren't. But that's what's in the budget. And we will go no higher than we have to go to get what we need .... we will economize as much as we can without sacrificing quality or durability. Kubby/That $250,000 includes things that have nothing to do with that particular piece. It's the removal and the replacement and the setup and the repair of the bricks for the thing that's already there so that the artist can come in... Norton/It might take special filters... O'Donnell/Who's going to have the final say so on the final plan? Kubby/City council. Lehman/We do. O'Donnell/There's one line in here that says experience with fountains is preferred but not required... End up with something hanging there that nobody likes. Franklin/No .... basically talking about pavement art, could have an artist who is used to doing two dimensional art... in which a fountain is incorporated... wouldn't necessarily have built a fountain like you would normally think of a fountain... water feature not a fountain... Norton/Let's try it. Kubby/But the com maiden in Ames is really nice. This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 26 Thornberry/... since we've got a committee that isn't paid, what's the $3350 for administration?... Franklin/Communications and publications... administering... Lehman/Like our budget has a contingency fund of 15%... Kubby/Has this gone out yet? Franklin/No. We're waiting for your approval. Kubby/... suggest on the call that people come and visit... September 15 seems soon to me... want to get going... Franklin/... submitting not the design for this project for when this call is due that' s September 15. That allows us to go through... responses... pick out semifinalists... Semifinalists would do proposals for this particular project... Kubby/... seems tight... Franklin/In the future will be a year ahead of time. Lehman/We've all but designed this fountain... Can we move on to the airport? Kubby/Thank you, Karin. This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 27 Landfill Master Plan 98-88 $2 Lehman/Landfill .... Steve .... Atkins/...Report prepared by HR Green... Obligation to file with state DNR a development of operational plans and specs (DOPS)... DOPS identifies landfill layout, cell construction, leachate system, final cover, elevations, closure and post closure... Lots of policy issues with landfills... gave consultant our advice... 1. We would remain in the landfill business as a city government. 2. We would continue to supply service to all of Johnson County, Kalona, and Riverside... 3. Targeted minimum of 25 year life... 4. Current services that we do now and finance with landfill fees would remain substantially unchanged... In report... good deal of analysis... asked consultant, Gene Fritch from HR Green is here, to develop options ... in executive summary... We have recommended option #3, both the staff and Gene .... Option #3 substantially continues the cell construction process... allows ability to have vertical expansion which is a nice word for going higher. Requires that we mine out an old construction and demolition cell, reline it and put it back and the purchase of the property immediately adjacent... gives us from 33-45 year life at the landfill ....reasonably attractive topography... ultimate use of that property yet to be decided... ...Ask a series of decisions from you... select an option... direct staff to put together long term financial plan... 1. Maintain current services 2. Maintain liability coverage for folks for a fee. 3. There is no property tax support... 4. Use of cash, debt, or combination for closure and post closure. 5. Landfill remains government service. Embarked on policy that allows us to accumulate sufficient cash to not only operate landfill but provide sufficient reserves... $11,800,000 ultimately have to be in place... pursued a cash policy... law does allow debt service... If we were to close the landfill and borrow the money to pay for the closure, the only means of repayment is a GO debt... Recommend we go with cash... Norton/Doesn't that mean that present taxpayers... ? Atkins/Present landfill users, because we're not using any tax money. Thornberry/This money to be accumulated comes out of operations. Atkins/It comes out of the landfill fees... This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 28 Norton/Part of reason for rate. Atkins/Our rates are high because of 1. Accumulation of cash ... 2. Difficult for me to compare to what other landfills might charge... Once we have a plan in place I can stretch out some of those expenses. We are accumulating cash at a sufficient rate that we are well ahead of the game... If we decide on option 3 and we have a 33 year life, that will change those numbers... Norton/Bluestem do the same thing with future costs?... Atkins/I don't know. Yes. He's nodding his head that they use cash... Norton/But they're trying to accumulate cash out of charges. Atkins/Yes. Kubby/... maintaining current services...Last 2-3 years we've expanded our services... I don't think that's a good policy for solid waste to maintain current services. Vanderhoef/Less than what we presently have. Atkins/...we would do nothing less than what we're doing tight now. Kubby/...I can live with that, but not for a 25 year policy. Atkins/Our policies and operations and new services are likely to change, but that has a direct beating on rates... We will give you the foundation of a rate system... Lehman/Any projection you make... will have to based on certain assumptions... Atkins/...discuss issues of volume... Option 3 assumes 75 tons/year... Thornberry/How can you get down to $2.76/ton on phase 3 of Option 3...? Atkins/...Gene... Thomberry/That' s with the... purchase of the land to the west. Fritch/...Function of as you gain more land area allowing a larger base, larger volume... additional land area allows you to go a lot larger in volume... spreading cost over larger volume more years... This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 29 Thomberry/...may be longer... with current rates, some may be going out of state... longer to get to that point... Fritch/Could well happen... Norton/Played out with reduction in flow. Fritch/Looked at 25% and 50% reduction... even stretches it out further... Atkins/Operating landfill based on tonnage number... collection policies and other regulations... number could change... federal laws that prohibit ultimate regulation of the waste stream... Lehman/What do you want from us? Atkins/I want you to one: Bless an option. 2 .... directions to put together and rate study based on that option... Go over pending issues... Lehman/...if people haul out of state... cash position we're in good shape... Atkins/Yes. Lehman/...see projections... How transfer of rubbish out of state will affect that... Atkins/...selecting the option is important... 25 year goal... If you were to say ...landfill for our purposes only, you just made a 100 year decision... Not proposing that... Norton/...why service other people? Atkins/Done it since 1972... Vanderhoef/Doesn't state law say we have to? Atkins/No. Each city and county. Norton/Sign a long term contract or you're out of here. Atkins/...pending issues... Thornberry/...Fast food... My prices are lower and I make it up in volume... or higher prices and be selective. Atkins/Milan landfill uses that option. This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 30 Thornberry/Where we are now .... Quite high, selective... People opting to from Iowa City to Illinois. Atkins/They selected out. Thornberry/ CHANGE TAPE TO REEL 98-90 SIDE 1 Thornberry/We're opting to have higher prices... and say, if you don't want to come here, go somewhere else. Atkins/No, we are not. Thornberry/...if they can take the trash they haul ...to Illinois ...that's an option for them .... Kubby/We don't want to be that landfill. They don't have environmental protection... When we have higher volume, we have more monitoring... groundwater problems. Thornberry/...you're saying we don't want the volume. Kubby/It costs more to do that... Lehman/...we're saying give us these options... Atkins/No... You've already made that decision... You wish to keep the current services. Lehman/I think that's right. Thornberry/With money you've got the money to do that. Atkins/The Illinois landfill does not provide for our hazardous waste day... They don't provide for drop off locations throughout town for recycling. We do. Vanderhoef/They also don't encourage recycling. Norton/Why don't they have customers in droves?... Atkins/...Explain. This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 31 Norton/ Atkins/...They only have one issue and that's economics... 82 roll-offs downtown and approximately 11 haulers. There is nothing efficient about that. Do you choose to regulate refuse collection downtownT... No, you don't .... Thornberry/Do you want to curtail competition? Atkins/Do you want to curtail competition? Kubby/Or manage the competition. Atkins/There are options. Lehman/...We are... competing... Maybe we need contracts with the county and these entities to ensure we have a viable entity in the landfill. Norton/...The kind of good things that he says our landfill provides... those have to be to the advantage of everybody... Atkins/Most of those are advantages to our citizens and our citizens alone. Champion/And to the population. Norton/Our citizens and the citizens around who use them. Atkins/No, not necessarily. We're 12% of the volume at the landfill. Business and industry is 60% plus... Their motivation is economic. Kubby/But they drink the water too. Atkins/...in this debate... environment and economics crashing into each other .... Lehman/...we do have to compete. Atkins/Unless you do not have to compete. You can choose not to. Norton/...Let the county do it. Atkins/You can walk away from it. I know you're not going to do that .... Make other communities ... go find a landfill... Lehman/We're not going to make these decisions here. This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 32 Atkins/...I'm not sure you can make those decisions just yet. Select an option, we will put together the finances... a fair and responsible financial package. Kubby/I've got some questions... Vanderhoef/I am curious... possibilities of 2. Atkins/Gene will answer those for you. Vanderhoef/What are the possibilities of in 10 years say we're running out of space or have a problem getting the 80 acres we need, what are the possibilities of going back and tapping into that land in the option #2 even though we have started implementing #3? Gene Fritch/...could easily do that .... Vanderhoef/...time span... could take a second look at #2. Fritctf Good for about nine years... next cell would add to about 2014... Kubby/...In Steve's memo, Option 3 is a combination of 2 and 3. Atkins/1 and 3. Fritch/The first two parts of each option is the same... limited by the weste~y road... We are going to finish with the immediate area we have right now .... Kubby/... Safety issues? Fritch/Yes... Kubby/Could you outline what some of the safety issues are? .... Fritch/...We don't know exactly what all's in there... Kubby/Could be asbestos. Fritch/Asbestos. Typically not hazardous waste... Bulk of material rebuffed in another cell. Kubby/So there would be no extraction of certain things except for cover? .... This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 33 Fritch/... salvage, typically not ....Difficult separating those .... Noaon/...mining out? Fritch/No. Kubby/In Steve's memo it says additionally old demolition area could be mined out. Fritch/...yes. Norton/ Fritch/3 mines out the C & D area .... Picture. Norton/I need to get an idea... elevation. Kubby/...most controversial part... elevation and understanding the elevation of the surrounding properties and current landfill, to know what is 870 doing to the topography. Atkins/870 was the absolute max .... Kubby/That is a crucial part of our decision making... understanding what 870 would mean visually .... Fosse/The highest point at the land fill now... is 830... that you will see as you drive by now... Some drawings here. Fritch/(Refers to landfill drawings) .... Next would be to go north. Option 3 does not include mining out this old area to the east and noaheast of the scale house .... Really filling that entire area. C and D area:.. Norton/Where would option 2 stop? Option 3 would eventually get out here... Fritch/... essentially fit the westerly border... Lehman/Existing property line? Fritch/...lose that additional piece there. Vanderhoef/But you'd reopen all that stuff to the noah. Norton/All of this. This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 34 Fritch/No ....we'd mine cell 72, 73, and 74. Champion/And mining that is part of a combination of option 1 and 3?... Fritch/In all cases we're going go through the C and D area... Atkins/...There's the mining of an existing cell and there' s the mining of C and D. Those are two different things. Lehman/ Kubby/And in 3 it's the C and D... Lehman/If we mine an existing cell we obviously separate some of the material you mine out. Fritch/To a degree. Lehman/Why else would we mine it? Fritch/Simply to make more space available... Your next question maybe is, if I'm going to take this and move it did I gain anything .... Norton/ Fritch/When these cells were first built... very shallow .... By mining out and going greater depth, allows us to build liner systems under there .... Vanderhoef/If you do that... costs for handling leachate... for unlined cells over next 20 years? .... Fritclf ...leachate costs in terms of pumping .... Versus .... Horrendous cost of mining that out .... $5.00 plus a yard range .... Some this material .... Industrial waste .... Lehman/Are we looking at the possibility of having to do that 30, 40, 50 years from now anyway? Fritch/Hard for me to speculate .....yes and no. Lehman/ Fritch/We have looked extensively at this area .... This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 35 Norton/If you mine that out...new piping for leachate? Fritch/Building a new cell would have an entire leachate collection system under it just like today's cells do .... drainage layer .... Lehman/Obviously you recommend #3. Fritch/For less total dollars, we can more space here ..... got well beyond the 25 years .... A lot of rules changes that might come into play .... Kubby/Before 965 comes down that way is when we should be buying the land .... Hickory Hill West .... Lehman/Do we agree we would like to see us pursue Option 3 ? Champion/Right. Kubby/Yes. Norton/I want to ask a couple of questions... incineration? Kubby/Incineration is not part of our county plan. Vanderhoef/We have not talked about it .... Ames .... Bum it for you .... Fritch/ Lehman/...unless there is some new technology in buming it fight now .... Okay... Thank you very much. Kubby/...We do have that six county plan ..... that kind of says what our strategy is for solid waste .... Maybe we should be reviewing that. Atkins/I want to go real quickly through these pending issues: 1-We clearly have to design some way to get folks to be committed to the use of the Landfill, assuming by contract. 2- Multi-family recycling, got to take that issue on. 3-Downtown, have to decide whether the current system of collection is satisfactory. This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 36 4-Hazardous material site. We have incorporated a hazardous materials site in the Public Works Project Plan at the south portion of the Airport .... It has to be staffed .... Next point- Annexation... It is fight on the edge of our community .... Ultimately that land should be annexed. And incorporated within our corporate limits. Finally-Solid Waste Advisory Committee, I want you to think about ..... reservations ..... Brad feels strongly that it would be helpful to him .... If we choose to do this... people who are participants on the advisory committee .... Users of the Iowa City Landfill. Kubby/...JCCOG meeting .... Policy decisions .... This issue was brought up. I thought the Iowa City City Council had said that we wanted solid waste advisory committee ..... Atkins/I don't recall that .... These issues are going to have to come back to your agenda .... Start with the Solid Waste Advisory .... Kubby/Serious .... Hickory Hill West .... Atkins/Option 3 is a go, we start doing financing. Thornberry/Jeff, I understand you are working very diligently on Hwy 6 By Pass .... How about cutting the weeds that are growing up through the blacktop... something. This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 37 Iowa Jet Service 98-90 S1 Lehman/Okay, Dennis. Mitchell/...You got my memo .... Add... resolution is going to be amended so that the Airport will be responsible in the future for paying back those funds. Lehman/I looked at this... possibility .... Development taking place on noah side of the Airpoa .... It appears to me that any investment of tax dollars in the Airpoa .... If the Airport is able to cash flow and make money, that we should expect to have out money repaid to us ..... understanding that should the Airport be able to cash flow, we will be able to get our money back .... When the Airport makes money... reimbursed. That is the change. Noaon/Two numbers... $300,000 and $250- Vanderhoef/It is up to- Norton/ Vanderhoef/They thought $250- would do it .... Mitchell/Just to be safe .... Until we know exactly where the road is going to come in through the north commercial area .... Kubby/Other issue... employment of 25-35 people .... There should be some kind of obligation ..... Obligated to construct the hangar .... Thornberry/Are you finished on that point7 Kubby/ ....I would like that to be discussed .... Thornberry/I would like to make a comment. To obligate a company .... I don't think so .... That is fine. I am not going to hold them to 25 jobs .... I don't think so. Kubby/This is not some new fangled idea .... State of Iowa says that when you get ceaain funds and advantages from the public .... That there are some rules to go by .... With CEBA grants, for example, they have to meet those projections or they have to pay something back. Thornberry/ Lehman/One difference here. We are not giving any grants .... Ridicules to ask for commitment on... jobs. This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 38 Kubby/...they are getting a financial advantage to make this happen. Vanderhoef/...Airport .... Infrastructure is going to be there to be used .... Thornberry/ Kubby/It is our property. Thornberry/ Norton/I understood .... Think we ought to... get it moving ....Bigger building.. wasn't entirely our fault .... Mitchell/I don't know is the size of the building ever changed ..... Norton/ Thornberry/I think the location was where the fuel farm is and all of the circuitry for the runways, etc .... cost a lot .... They don't want to do the fuel farm now .... Norton/Looks like somehow we did something wrong .... Thornberry/No. Norton/Did you resolve the question of two fuel farms? Mascari/We do have that resolved. There are going to be two fuel farms. Norton/He needs a different type of fuel. Lehman/Dennis, the only thing you are asking us for tomorrow night is a resolution authorizing expenditure of up to $300,000 .... To be repaid by the Airport through cash flow on the sale or lease of property adjacent to the Airport, over a period of years. Is that correct? Mitchell/I could not have said it better myself. Lehman/Do we have any other questions regarding the issue? Norton/The quid pro quo is for us... open up that north side .... Lehman/And that we will get paid for it. This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 39 Kubby/What does that mean for tax abatement? Lehman/ .... Dennis says that is not a possibility .... Kubby/I didn't see him saying that that was something illegal. That was a policy suggestion that he made to us .... Mitchell/It is possible. It is just something we took off the table. Norton/Simpler to do it this way. Kubby/People are agreeing to front the money... pay back over... not tax abatement. Lehman/Okay, thank you, Dennis. This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 40 Fire Department Ordinances 98-90 S1 Lehman/Let's get directly to the point. RoccaJ We have three ordinances for your review... that we are proposing: Confined Space Rescue Ordinance. OSHA charged industry... developing plans... Iowa City Fire Department .... We have trained our personnel and trained our personnel to do that .... We are able to provide that service .... Annually we are incurring roughly $3,000 to purchase new equipment and train our personnel ....Give us a handle on those agencies that want to list us as their rescue agency ....Charge nominal fee... reimbursed for expenditures .... on an annual basis. Norton/Are there quite a few of them obliged to have this service? Rocca/We have met... local industry .... 50 commercial and industrial users .... Advised them of our intent .... Probably 10 will come on board relatively quickly. Norton/ Rocca/OSHA requires them to. If they have permit required confined spaces, OSHA requires them to list .... If we look at a $300 nominal annual fee, those who do not subscribe to our service and we respond in an emergency situation, we will bill them at a full rate, roughly $1,000 an hour .... Kubby/ RoccaJ Lehman/If nobody chooses to pay a nominal fee and we do have a call to one of these, can we legitimately charge them for responding to a fire? Rocca/For rescue? That is what this will do. It will legitimize our ability to charge them. Lehman/ Rocca/Full rate of our response, all personnel and our equipment .... In a confined space. Again, we are talking industry .... It is a place that is not designed for continuous human occupancy, limited access and egress .... Baths, boilers, tanks. Thornberry/I don't know ifI agree to charge them $1,000 an hour for a rescue from the city fire department. This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 41 Rocca/Keep in mind, OSHA mandates them to have some kind of rescue agency .... Local industry here has developed an in-house rescue team .... They have that ability .... There is quite an expense here .... Commercial and industrial business. Thomberry/You mean you will take somebody out of a house in a confined space and not charge them but an industry, you will charge them. Kubby/They are obligated by law to protect those workers .... Rocca/You are not going to find a permit required confined space in a residential home. Thornberry/ (All talking). Lehman/...people that we are talking about servicing in this area .... Taxpayers .... Prior to this OSHA regulation, if somebody got trapped in this boiler, would we have gone out to help him? Rocca/To the best of our ability. Lehman/...now that OSHA requires they have a certain thing, we will do the same thing .... Rocca/...equipment... Thornberry/...because you are giving an additional service, I don't see $1,000 an hour. Kubby/ Dilkes/It is set up so they can avoid that cost by signing on in advance... We are talking about whether this is something the Fire Department is required to do under State law and they are not .... Thornberry/What if they don't pay?... Rocca/Sure. Dilkes/...this is an OSHA regulation... a risk created by a particular industry. It is not a risk that is something all of our tax payers encounter ....OSHA has required them to have these kind of confined space rescues. Vanderhoef/ This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 42 Rocca/The service is available right now as we speak and we continue to invest dollars in equipment and training. Lehman/What kind of dollars to we invest? Roeca/About $3,000 a year. Lehman/ Roeca/Our initial investment was about $80,000. We will purchase a $250,000 customized rescue rig into this FY that will house all of this... transport personnel. So we are just looking at a minimal amount .... Ongoing expenses to maintain our ability to provide confine space rescue. Lehman/It cost us a lot more than $3,000 a year .... Rocca/Start to depreciate the equipment over the life time. Thomberry/We didn't have to do this. Rocca/But we have a responsibility for our own city workers as well. Thomberry/ .... industry? Rocca/They are the primary users. Thornberry/What if we didn't have it?... Rocca/ ....access it, it seems reasonable to help pay for that service that you access it. Thornberry/ Kubby/...we are obligated to have it ....Choice we made is to say we are going to provide it ..... Rocca/Our ability to recover personnel and equipment used in hazardous material spill, we bill the responsible party. We fund that program at $.25 per capita on an annual basis to the county ..... We bill the responsible party... industry... service is available, we respond, they access the service, they pay for the service. (All talking). This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 43 Norton/...At what point a service goes to the tax payers and they already pay for it .... Thornberry/The city has determined they need this to do in-house stuff, so we have already made the decision to pay for that .... If you have got it, why not provide it. Kubby/It is not the same ....There is not an equal risk for me getting caught in a confined space. Norton/ RoccaJ Cedar Rapids... received large cash contributions from industry to support their confined space rescue program. Thornberry/I am going to have to think about this. Vanderhoef/...Do you go out and do an inspection before the accident? .... RoccaJ The regulation says they have to list an in-house or out of house rescue agency .... They have to make their space available to us... to be aware of.... So we will have an idea of the number of users, types of spaces, have the ability to train in those spaces .... Improve out ability to respond to those emergencies .... Vanderhoef/...if we do it, they are asking you to come in and make all the assessments and make sure that you have got the equipment... I think it is a wonderful program. Thornberry/ Lehman/Dean... the industry has created the environment where this accident could occur... Fire Department... far more dangerous .... If they have created a very specialized difficulty within their industry ....Requiting us to be specialized .... This is very very specialized .... Vanderhoef/This is a risk insurance and we all have the same risk for certain activities .... However .... Higher risk... taking on a higher risk activity. In their industry, they have a higher risk activity there that they need to be paying more ....I am talking about our safety risk for them .... Lehman/This might be more than just a standard city service. Are there four people who think? Champion/Yes. This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 44 Kubby/Yes. Lehman/Conceptually I agree with you. Thomberry/Where did you come up with $1,0007 Rocca/Normal structure response... take at a minimum 13 people we have on duty as well as back filling all the stations... to a confined space rescue ....By OSHA regulations .... [All talking] Lehman/Fire lanes. RoccaJ We are talking about fire lanes on private property such as most of your retail stores .... We don't have the ability to enforce them as fire lanes... Asking here that would allow the Police Department to ticket on private property to establish fire lanes on private property .... Lehman/Have we had any difficulty with not having fire lanes clear on private property? Rocca/On a limited basis .... Lehman/Is it worth the bad PR to enforce it? Rocca/Certainly .... Yes. Lehman/But if your fire lane is blocked, you are one car width away from the from door .... Eight feet farther .... Rocca/... most of the automatic sprinkler connections on at the face of the building... It is pretty congested. Vanderhoef/How does this compare with fire lanes in downtown business area? Rocca/Ped Mall is public property .... Make sure we have clear access through there .... Lehman/It is only private property .... Vanderhoef/..city al|ey, a fire lane also? RoccaJ ....given the amount of deliveries that go on through the course of the business day. We don't' rely on alleys at all. This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Cotmcil Work Session page 45 Kubby/Are most places marked?...so they would know that was a fire lane. I would hate to do this with out people knowing .... Rocca/The fire lanes would be designated by myself... there would be a standard means of identification ..... All spelled out in here. Thomberry/In front of K-Mart .... Who gives out the tickets? RoccaJ Police Department will .... They will be through there. Thornberry/ Rocca/The business could call to make a complaint. Norton/Who gives tickets for parking in a handicapped zone? Same logic .... I just hope this is coordinated .... CHANGE TAPE TO REEL 98-90 SIDE 2 Lehman/...new signs that would suddenly catch everybody's idea .... You're going to say tow away zone. RoccaJ In a minimum, fire lane no parking. O'Donnell/I think the point is, there are some buildings that are marked with the signs, and they're still ignored. Rocca/Standard markings, permission on private property are really the two key issues. And then the enforcement aspect. Dilkes/... The comment to this item is no longer correct. We were originally thinking about a $25 scheduled fine and I don't think we could do that. And so we made it a simple misdemeanor. Thornberry/...you're saying that the police can go on private property and give... ticket. Rocca/In a designated fire lane. Norton/They can for the handicapped. Thornberry/No. I don't think so. Not on private property. This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Cotmcil Work Session page 46 Champion/Oh sure they can. Rocca/By state code. Sure. Thomberry/Really? On private property. In the public parking ramps and in the d.t. area. Lehman/Anywhere. That' s state law. Thornberry/Really. I didn't know the police department could give a ticket on private property. Lehman/We're going to get to false alarms here. Rocca/Okay, good. False alarms, historically we've had a significant problem in dealing with our false alarms. I know the police department's had an ordinance on the books for a number of years. Just to give you an idea, I ran some quick numbers. Annually we run about 500 false alarms. Our average on malicious false alarms would be 66 malicious false alarms. This ordinance does not deal with the malicious type false alarms, somebody going in to an apartment building, pulling a pull station and walking out. System malfunctions, 156 three year average. Unintentional alarms, 201. Other types of false alarms, 54. So again, we're about 500... annually. What we're trying to do here is break thee down into a couple of categories: the unintentional false alarms due to careless use, improper maintenance or negligence and then the false alarms due to technical failure or equipment malfunction or improper installation. What we are proposing is, we will respond twice to a given address. Once we find that it's a repeat on the third or subsequent responses, these fees will kick in, I won't repeat them, since you have them in front of you. But we're trying to curb some of the problems we're experiencing with fire alarms. Lehman/Are we now doing the same thing with the police department on burglar alarms? Rocca/I believe there's a lot of similarities with what they're doing. I haven't read that. Lehman/This would make you consistent with the police department with their burglar alarms. RoccaJ Depending on number of trips... Lehman/That's the way things operate. This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 47 Rocca/ Yes, the other thing that we've run into is we'll send a structure response, two engines, an aerial, and a chief to a standard false alarm. When it's determined it's false, I'I1 try to flee up some of the units, but until that time, such as a keyholder come to let us into a building, obviously if it's burning we're going to get into a building by means of force, but if they have to come in and reset the alarm, we've experienced significant delays from their keyholders .... we're trying to assess a $500 fee in the event it takes you longer than 30 minutes to report to the building where the false alarm occurs to get you there quicker. We're tying up a $535 response for an extended period of time. We want to get a keyholder there and free up our units as quickly as we can .... questions?... Thomberry/If the keyholder lives five miles away... Lehman/What I can assume, I can envision situations where a false alarm might go off and the keyholder isn't available? Rocca/This ordinance would require that there be two people available. Lehman/Neither one are available. It's the 4th of July. They're out at the fire woks. Rocca/Right. Lehman/You can't get them for three hours. A lot of traffic. They went through the Coral Ridge Mall. RoccaJ What we're after is to have a person available and I think if we can work with some of these installations they could as easily hire a security company that would have a key that would respond 24 hours, 365 days a year. Thornberry/What if they give you a key? Rocca/No. O'Donnell/What about a lock box? Rocca/The locks box. The Knox box. We use that system on secure buildings now. A lot of people are working with us on that. I see that supporting this but not replacing it, because if you look further down the line here where we get into some of the other problems, they can take the money that they would be assessed and turn that into improvements into their alarm system. That's an option in here that we're very happy with, to improve some of these installations. Thornberry/It's got to be worth it to... This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 48 Lehman/I know from a burglar alarm standpoint, those folks have burglar alarms are very irritated by defective alarms just as much as the police are. And I would think the people that have defective fire alarms would also feel the same way. It's a hassle for you. It's a hassle for them. I don't have a problem with it. Kubby/... there's lots of comments from fire fighters. Morale's really high under your leadership. Thanks. Lehman/Yes. Lehman/I don't think we're going to try to do McLeod fight now. Obviously... can we do it tonight after we talk to Dover? Lehman/...We're going to take five minutes and then we're going to come back executive session for five more minutes, and then you can go eat. [Council Recess 6:33 PM - 7:45 PM] This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 49 Planning and Zoning/Victor Dover Peninsula Presentation 98-90 S2 Lehman/Let's get started. We're just a little late. Karin, would you like to start us out? Franklin/...This is the last item on your P/Z items for tomorrow night. It is to consider a resolution adopting the peninsula plan. This is the next step in a process that we started some months ago when we had the charrette at Parkview Evangelical Church. Victor Dover is here and Sergio tonight. Victor will be giving a short presentation of the final plan as it's drafted now and then take any questions or comments that commission or council would like to make. Then we're going to get into what the next steps are... turn it over to Victor. Lehman/Victor... what a pleasure it was to work with you... Dover/...very flattering ....we'd like to stay involved. Lehman/I think you will. Doved Team members really felt the same way .... special project... cover highpoints. Thirteen slides in this presentation... This document... is an illustrated guide to the plan ...the concept plan you'll be asked tomorrow night to consider... next step is searching for the right developer under the right circumstances... essence of the plan... is the village on the hilltop... surrounded by open space... Booklet is divided into two parts: concept and technical issues... Summarizes how this might be a model of how to do planning in other parts of the city... recap of how plan was created... summary of crucial concept... what we don't want you to miss... description of one possible concept for platting... guidelines... how the plan was created... Here's the summary, the chapter called the big ideas in the booklet... emphasizes a mix of housing types throughout the neighborhood .... make interconnected pedestrian connected streets, path, trail network, bike-ped bridges across the Iowa River .... forming the streets and squares, giving them spatial definition. Working within tradition of urban, Midwestern architecture ....Preserving the forested slope ....Preserving special sites for civic buildings ....mixing the uses, minimize car trips. Designer note section explains... basic reasons are the plan takes the form it does. ... series of illustrated pages to explain things that happen in the plan ... green edge ...great streets are public spaces ...shallow setbacks end up being special places... mix of housing types ...illustrated. Streets should have some variety... visual diversity will promote social diversity... We've had very productive This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 50 discussions today with public works, the fire department, parks and recreation about various details of the plan... even the engineers like it. Center of the neighborhood is the place where the pieces of the plan come together... If there can be made to work a commercial spot... it belongs at the central square. The live-work units as designated on the plan are really just normal attached dwelling sites but you have the flexibility to convert their ground floors to places of employment. You could have an office on the ground floor and your residence above... The plan that you've seen in these maps did not have lot lines on them... Later a plat will be struck dividing those block segments into lots... there are many ways it can be done. How to go about selecting a developer... take the time you need .... You need to recover your money and you need to do well on the price you get for the property. ...You should not make price your only criteria .... The plan illustrated in the concept plan... is not a final plan... Be steadfast about some of those issues. ...Good idea to encourage developers... to form teams .... That's going to encourage more diversity in the final plan. Variety and quality of architectural forms. This is not the right site for one of those rubber stamp subdivisions where all the houses look the same... This is the right site for a very carefully sculpted rich visual result... mandate this up front ....Encourage developers to get creative about long term affordability solutions... ...Tomorrow night we need a clear message... saying this is the plan we want... Give mandate to staff to march forward with sale of property... Qualifying round for developers... recommend national and local advertising... screen qualifications. Next step ask for specific proposals .... go back to public... detailed presentations of their approach in town meeting format. Folks in public ... submit a survey or written feedback. That all gets submitted to selection committee. Selection committee discusses and ranks... Franklin/...ability of public to stay involved... have to move forward... Selection Committee: Select members of the staff, representative from P/Z Commission, representative from Housing Community Development Commission. Qualified developers would make proposals to the selection committee with the public as an audience .... Written responses... from the audience... would follow a format that would be the same as the selection criteria that the committee would use... The city council is going to be the final body that makes the decision on who this developer is going to be... This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 51 Dover/...We modeled that format... on a successful format that was used for another traditional neighborhood development...Orlando Naval Training Center... Kubby/So there is still an opportunity for the selection committee to ask the proposers questions... Dover/Certainly... Franklin/Yes. Dover/That should probably take place in executive session. Kubby/Presentation in one forum. Franklin/Right. Kubby/Questions in another. Franklin/In that step after the public presentation is when the selection committee is going through its deliberations, I think you have to have the opportunity to question the developers... Dover/ Kubby/...glad to hear a mix of housing also included price... Franklin/...page 2... varying needs... different types of households... and costs. Kubby/...be a little more explicit in that section... Franklin/...will include the main points... need to be clear in our minds what the selection criteria are going to be at the end ....should highlight issues that we want to see... Norton/How do you figure to articulate that?... Franklin/I don't know that we want to get to percentages... Dover/What about making it a horse race? We're asking the developers to be as creative as possible and maybe combine as many good techniques as they can practically combine to address diversity on as many fronts as possible... Everyone is on notice that they are competing... Set a minimum and they're all going to do the minimum. This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 52 Norton/All be right there. Dover/That's the problem. You get an opportunity to negotiate... the final development agreement and the conditions of sale... I don't think you are going to get 100% perfect proposal from any one developer. That is why that negotiation phase is really important. Lehman/...Concept of a real mix of housing is very attractive. CHANGE TAPE TO REEL 98-91 SIDE 1 Lehman/Somehow I think we need to .... Really high priority... to have a good mix in this development ....Very important that in the RFP .... Let folks know how important the mix is. Kubby/ Lehman/ .... We really have a significant impact .... We can have an input... tremendous opportunity .... Dover/ We can refine that one page description so that it is very dominate with the criteria .... Also might want to conduct a briefing for interested proposers .... Very healthy to do something .... Conduct a briefing for them, allow a question period, they all get the same answers back... so there can be no confusion later when you are choosing... Another opportunity to really trumpet this idea about affordability .... Hitting them 3-4 ways, 3-4 times .... Franklin/ Lea Supple/Is it s draft? .... Dover/ Supple/Can you change words in here Dover/ Lehman/Is this general enough .... Nothing about this plan that is so specific .... Franklin/The reason that we did this this way was so that we could, as a community .... Have this discussion and try to come up with some picture of what it was that we wanted .... Until you see it graphically portrayed in some fashion... You don't This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 53 know exactly what it is the other person is thinking .... We are a step close to knowing what the other is thinking... with this tool... A concept, a guideline ....It is going to get more and more concrete. Dover/...certainly is the day you sign the deal .... Dick Gibson/...Can you deliver the image .... Infrastructure .... What does the land sake for? .... Has this been studied... so that you know that this will work? .... Dover/ We did a very preliminary ballparking exercise... number of units... could range .... Given that we knew that you could fit .... Enough units on there .... Concluded.. there was going to be no problem recovering the money .... It is going to require the developers to add more than the per unit land cost information .... What they believe it will cost to delivery the infrastructure .... Gibson/Can this produce the affordable housing people are talking about? Dove~ This is a balancing act... more flexibility .... We have to tell them to maximize your ability to delivery the highest end unit at the highest price you can get because we know that is going to give you more head room as a business person to creatively incorporate some lower price stuff without felling like you have thrown off your overall return on investment ..... That just gets us to initial affordability. It doesn't answer long term affordability .... Best thing is probably a partnership... All developers will be able to work out a pro forma on this property .... Be able to include lower and moderate... less expensive homes along with... luxury .... Very complicated...But I think if we lock it down to a percentage... number of units... beginning to minimize their creative response .... Franklin/ Ben Chait/I think we are getting really close. I have some concerns... opportunity that I think we need to get closer to. I hope I can articulate that. We have a vision of what this can be .... Opportunity... is to design a way that we are going to look at this whole RFP... relationship of this public/private partnership .... When I start to hear five developer presentations... missing is the possibility of having our vision fused with other visions tO create more of a common vision. If we can design a process... allow this committee to work with.. develops... have more of a give and take... participation... Proactive involvement in what this is going to be. I am not hearing that .... In terms of a plan .... My experience is, over time, market forces are going to change .... Redevelopment... is just as important... Important point we need to address... I think these things are concerns. This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 54 Franklin/As we select the preferred developer, we go through this whole process and we say this is the one we want to work with. At that point, I would see us continuing to work with this person to mold that partnership and what it is going to be until we are down to a development contract .... Kubby/...more about collaboration... fine distinction. Chait/...maybe what I am having a problem with is a finite period in time when it is turned over .... This isn't going to happen over night .... Franklin/We are also trying to accomplish something. Dover/ ....take a little longer .... Franklin/At the end of six months, you are then working with a single entity and working through how this vision is going to become a reality... zoning... phased .... Dover/It would be a planned developed... customized development standards .... Development standards could become covenants .... Or they could be embedded in your land development code .... That is a big area of detailing .... It is a collaboration... get 95% of the issues, having soled them into an agreement with collaboration and the last 5% you will have to negotiate .... It is going to be a dollars and cents thing .... There is going to have to be a decision made politically ....Or compromise ....Nice thing about the collaborative way of being .... Franklin/One of the things that I would hope get out of all of this is how to work through a planned development process to have flexibility in that .... Evolve or time... but still be able to... accomplish what the shared vision is... balance between flexibility and accomplishing that shared vision .... Getting to that reality .... Build out a piece of ground over time .... Translate it to other parts of the community .... Thornberry/Talking about one development .... Dover/...It could also be broken into pieces... Thornberry/Developers still try to get 10% bottom line? Gibson/Get as much as they can. Thornberry/Rule of thumb for years and years was ifI can get 10% bottomline, I am doing okay. Does anybody know, is that still a rule of thumb? This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 55 Dover/...this site is going to look attractive, going for a high number retum on investment. Chait/Answer has to do more with risk .... Thornberry/...still got to make sense to any developer. Champion/ Thornberry/.. is this still a guideline. Dover/From your consultant's point of view it is .... Franklin/What does that mean to you, Dean? Thornberry/Guideline to me is this is what we would like to see, show us what you think this means .... Show us what you think and they might have an idea that is better than the consultant's .... I found that maybe one developer is real good at certain things... have more than one developer involved .... Franklin/That is what we will have to see as we go through this and make those judgements .... I think there are some over-arching principles here that determine the guidelines. One of them being that we are building a neighborhood here, not a subdivision. That we are going to be cognizant of the environment .... That there are a variety of things that are there which are in the big idea section. Thornberry/... are we eliminating the smaller developer by saying one guy is going to do the project? .... What if a little developer .... can do 1/3 of it and do it well? Dover/ Gibson/Why can't the developer be a person who buys this... sell the land to a variety of people...? Franklin/You have to have some over-arching concepts here and somebody who has a handle on the whole thing. Norton/...you talk about it being phasable. Who decides the phases and what constitutes a phase here? Dover/They should be allowed to tell you how it should be unfolding .... Allowing creativity and encouraging teams ..... We are not preordaining a small player or a This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 56 big player or one project or five projects .... You are going to the market place saying show us the way .... Fall back position .... Chait/ ... If we are designing the system .... I am looking at 3 to 5 years in the process... What kind of structure are we, as the city, willing to participate in with the developer over time to revisit, re-coordinate... things that might happen in the market place .... Some mechanism for the public to participate with the private ..... Looking to avoid the time when it gets turned over to the developer and then there are standards that have to be enforced in some way and it is us and them... same old thing .... We are talking about how we get there. I am simply saying, create some systemic design here .... So that there's a process for us to continue to participate with the developer... Franklin/So you want some steps on beyond here that has something is ongoing in terms of the partnership. Chait/...It's more proactive... there will be a mechanism by which we can participate. Dover/...Why couldn't you... do the same thing with a process site specific for amendments that is different from the standard process for amendments... Build in the ability to approve certain changes administratively that under the routine requires going back to public hearings... Changing the system...I don't see why the last chapter in those standards can't be the system for division... Possible to create as past of the standards a streamlined process for special exceptions... Lehman/...after stage one I'd like them to hear everything we've been saying tonight... A request for proposal is a lot different than putting something out for a contract... Should we wish to mutually change with the developer we can do that because it is a proposal only not a contract... not a contractual competition... not all bidding on the same thing... Dover/It's just that the we in that situation is council. And that's probably part of the problem... Looking out ahead... skeptical or hesitant if they feel the deal could change on them. Lehman/Only mutually agreed... Dover/When I was talking about administrative approval exceptions I was thinking from the developers point of view instead of the mutual...There are many places where the details can go wrong... Need to keep leverage. This project lends itself to being built in phases... The city could sell the property in pieces... City could retain the ability to halt the deal with that developer if the performance assurances are not up to standard... This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 57 Kubby/...like a safety valve for both... Dover/Great leverage on holding the developers up to a high standard... Work has to be state of the an all the way... great pressure to maintain good relationship with the community... Gibson/Occasionally the vision are not fulfilled... Maybe predetermined buy out provision... Dover/... next critical six months... Chait/...ultimately this is business... maybe third round have selection committee be a coordinating committee... take all ideas and come up with something... best of pieces... Kubby/Maybe the process forms bigger teams... Norton/...losing a little track here. Franklin/...Wouldn't there be some proprietary interest... ? Chait/... Or the nature of the committee you selected. Franklin/How are you going to compensate those developers for having taken their ideas but not given them the property? Chait/You may take some part of one and one part of another... Franklin/But are you creating a team with these developers? Chait/Yes. I'm not suggesting just take the ideas and do them on your own... Franklin/Maybe that means when we put this out we need to be vague but not too vague about what we're going to do next so we leave ourselves the option of working with a development team that evolves out of this project... Kubby/...hard to say... open to all sons of forms... Thornberry/...interesting to hear for developers. Lehman/...tomorrow night are we satisfied with proposal... are we willing to vote yes... is there anything about this that is so offensive... This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 58 Thornberry/...I don't know if there are developers on either committee... until they look at this... Lehman/No one's going to look at it unless we say let's move forward. Thornberry/...keyword is guideline. Norton/... any implication that we have to do something to Dubuque Street or can we just let it dump out there... Kubby/ Norton/...if we bless this concept we bless that at the same time. Franklin/You're going to talk about Dubuque Street and Taft Speedway in your capital improvements discussion... Norton/...not going to throw a bunch of bridges over the river instantly. Chait/ ...we're creating a neighborhood. The more that we do the more that we have. As a commissioner one of the things we hear all of the time is not in my neighborhood... Part of the declaration that this is going to be in this neighborhood... This is just a picture... The buildings can be as contemporary and diversified style... different than we built 70 years ago... Can be contemporary... Doesn't have to look retro... Atkins/I didn't hear that at all that contemporary architecture was not acceptable... Kubby/When you put a picture like that up people assume that it's going to look like that... Atkins/Still contemporary design was not acceptable in this neighborhood. That's what I heard. Dove~ There's always this difficult to define area where architecture stops and urbanism starts... What elements are purely architectural style... Variety in the architecture is desirable. This is not about architectural style... Does say garages on the front is not okay. Front porches is okay... Competent contemporary architecture... It's the incompetent architecture that we're concerned about... Thornberry/What is incompetent architecture? This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 59 Dover/The committee's going to have to choose... Thornberry/We are saying what kind of architecture is going in the peninsula... Dover/What we are saying is build within the traditions of Midwest urban architecture which is a very wide palette... Thornberry/What did you call it? Traditional Midwest architecture. Urban. But that is not a modern cement domed hut. Not appropriate... Dover/Going to be pretty obvious to developer. Champion/In Chicago... very modem houses stuck in between old townhouses... Thornberry/...Not talking about that... Atkins/I wasn't disagreeing with that. That's just not what I had heard. Norton/Traditional has been used an awful lot. Champion/What is traditional?... Thornberry/Have you ever seen Bob Hope's house in Palm Springs? That is... It's a cement dome modern style house that probably would not fit in this neighborhood. O'Donnell/This is simple. We're asking for affordable housing... Builder to be extremely creative... work together cater to us... long term housing affordability... How can we go wrong? Norton/Different options... If you want it all affordable you're not going to make as much as you get a mix. Dover/Ann's been very patient... jump to her question ... she's being phrasing it over and over. Bovberg/...what is the city's commitment? Are you going to do the infrastructure? Are you going to give tax abatement? Are you going to give particular TIF? Are you going to be a player in bringing in federal funds to subsidize housing? I think these are very legitimate public questions... developers going to want to know... CHANGE TAPE TO REEL 98-91 SIDE 2 This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 60 Bovberg/...What they are going to do about this project. Lehman/Wouldn't you think a lot of those questions are going to be answered by the bidders... stage one we put this out like we would anyone else... those can all be evaluated .... Bovberg/Those questions will come immediately because of all the recent of bringing industry... housing... there have been all kinds of giveaways which is essentially the city saying we will subsidize this development with our property taxes and that is something the city has to decide whether or not they are going to do... Franklin/This is a wonderful piece of ground .... don't have to do those things... fantastic development opportunity... Dover/In essence preapproved .... Franklin/...very saleable... successful in many other communities... sell it as opportunity... Norton/...premature... to say all those things before you see what the response... Bovberg/...can see public asking that Wednesday morning... Lehman/Is no answer to that... Thornberry/ Bovberg/...I'm looking even before that... legitimate concern... think about the goal of the city. Dover/...you can communicate that you have a fully open mind... easier to say we're open to all combinations phasing, public private partnerships, rolling take down, how to get to the gap... between the cost of doing the project and getting the project we want... may say too complex slow down the process... Gibson/Are you going to ask somebody to say how much are you paying for this land?... O'Donnell/Like saying you can buy our ground but you have to develop it our way. Gibson/ Lehman/That would all come in the bids. This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 61 Bovbjerg/That's also going back to... it's not just price... you're buying people and you're buying services as well as you're buying bricks and mortar... Dove~ ...who they pick as consultants should tell you a lot... Short list a group of qualified developers... saying committee has concluded any of these teams could pull it off... Qualifying round you're basically saying to the ones that don't have the wherewithal don't go past here... Some may form new partnerships... Get pressure between developers to outdo one another... I would suspect that a winning pitch is... I can come the closest to realizing the vision in your charrette... Kubby/ Lehman/Being able to fast track... may be a zone of its own... Dover/Your existing process is... faster than other comparables around the country. Norton/...How does the public buildings get in?... Dover/Creative response from developer... I'll build it compared to one who says I'll reserve the site... And even they have a leg up on one who says I don't feel like doing it... Just require you to set aside special sites... can be started small and added to... Norton/...you leave it open that way. Dover/Developer may come back and say ...I can build a daycare but... ifI have that I can have a primarily learning center... Might see more than one scenario each... Kubby/Two things you indicated...possible proposals for code content changes to allow... this to be a model that can be used... and affordability... menu of items of how it might work... Dover/Haven't gone into more detail than you see in the booklet... focus on code changes... was street standards... encouraged by conversations with public works, engineering and fire... Franklin/...deal with this in OPDH format... density set then work within that to get development we want... get some built and see how it works then from that we develop our traditional neighborhood design ordinance that can be translated to other places in the city... rather than try to develop a code out of the air. Kubby/In terms of affordability... creativity of the presenters. This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 62 Franklin/Yes. Kubby/I would suggest that local nonprofits in housing... find out who's inquired about getting information and then approach them and say we want to be a player with you. Dover/How about a mailing .... everyone who has inquired ...give them a list of everyone who has inquired? Kubby/And maybe a list of local housing groups nonprofit and profit... so they can approach them... Dover/Some may have access to tax credit information... Lehman/I sense we are in agreement... that we want to move forward with this... Supple/You asked if anybody had any objections... found some grammatical and spelling... I loved it... Did not care for negativism in making comparisons to other subdivisions in the city... this is different not better... insult to other neighborhoods...I would like to see it more positive .... [All talking] Supple/... insult to other neighborhoods... almost all of us live in something with front load garages... Word it differently .... We can have the pictures. It says this is what a typical neighborhood looks like in Iowa City and this is what the peninsula looks like... Dover/ Lehman/You made your point though. Kubby/...not finding that we want those kind of neighborhoods to be built... Lehman/...testing the water. Supple/ .... It sells... introducing something new and when it sells then they'll say I'll try it... Doesn't make the other neighborhoods bad. Bovberg/Front load garages are not that old either... Who's driving which market makes no difference... This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 63 Dover/It is a lot easier to be prescriptive than proscriptive... editor team take another pass on this... wording in resolution tomorrow night... Word that in such a way it lets you adopt as amended. Franklin/What do you want tomorrow night? ...presentations, images... Lehman/...not what we've done tonight. Franklin/Not the slide show. Lehman/Show these first one... Kubby/Overall picture and big ideas... criteria... Norton/...key criteria... Lehman/Don't need overhead to do that... Victor will you be here? Dover/Yes. Karr/Comes up better on television. Lehman/Fine. Franklin/Three minutes? Norton/Yes. Lehman/Victor's never done anything in three minutes. Norton/...five... Dover/Highpoints... big picture, big ideas, selection process... Kubby/Charrette has been running on channel 4... Thornberry/... charrette in dictionary, they are not going to find it. Dover/I'll sit in audience and enjoy... Lehman/Ask you to make a charrette presentation... Thornberry/I wasn't on board at beginning. I like this... This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 64 Lehman/All do. Need to convey that to public. Dover/3-5 minute... Vanderhoef/Add something. [All talking] Dover/Sergio has put this document together... Sergio Vazquez/Feed back based on resolution filter through Bob... sorry it offended you .... will amend that... This is a draft... want to do a very good looking document... Vanderhoef/...would like safety, fire, and engineers here... I still have a few little questions about how this works... concerns .... Lehman/...all taken care of when document goes out... approved by fire before bid... Vanderhoef/...may have questions... 29 foot streets... Lehman/...just did subdivision with 25 foot streets approved by fire and police. Dover/ Lehman/Thank you. [Break] This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 65 McLeod Franchise 98-91 S2 Lehman/ Helling/...proposal from McLeod ...provide telephone and cable service and data... Asked for 1. Placed on Nov. 3 ballot... 2 .... concern that they don't have to pay any more than existing cable provider... one meeting with them... looking at franchise agreement similar to TCI... Told them to hit Nov. 3 deadline everything must go smoothly... Lehman/Ball is in their court. Helling/...although we said we'd go ahead and start looking at the franchise agreement with TCI... addressing those things that would need to be changed... renewal/upgrade... construction of new system... service standards, franchise fee have to be the same. Thornberry/... agreements best if not due at same time... how does anything get changed if one can't change without the other one being changed and they overlap time limits?... Helling/Probably doesn't change very much... Level ball field is what the congress put forth... competition... Thomberry/Can't require of one because the other one... Can't change anything ever. Lehman/Would it be possible to put on the ballot McLeod proposal with franchise agreement ended on the same date as TCI? Helling/Yes. Dilkes/Yes. Dilkes/I don't think that's advantageous. Lehman/Disadvantage... if TCI's contract rims out 3-4- years before McLeod's... play hardball really negotiate tougher one with TCI they'd say we cannot compete... Helling/Very limited what we can require... Agreement with TCI comains everything we can require... Disadvantage of trying to negotiate same or similar franchise with two competing companies at same time where they can get together and put us in the middle... just staying with 10 year franchise would probably be most advantageous. This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 66 Lehman/Exactly the same thing... Helling/Not exactly... Don't have to have identical franchise agreements but more they diverge the more the likelihood we can be successfully challenged as giving an unfair competitive advantage... Champion/Could give each other competitive advantage by doing things not in contract... Lehman/That's the whole idea. Helling/Absolutely. McLeod has said they will build a 750 megahertz system... even though TCI will build a 550... getting essentially same from both because... TCI will want to compete... Can have something beyond what the other company has in franchise agreement but we'd have difficulty requiting a 750... Thomberry/Or any less... Helling/Or any less... Lehman/Come up with franchise agreement similar to TCI's. Helling/Need to come up with best agreement we can... level playing field requirement... Norton/Just change the language... Helling/Pretty much... major things... 5% franchise fee... 50% pass through... payment $161,000 escalated... minimum specifications... performance standards... liquidated damages... Very difficult to require that the other company pay more... Kubby/Still have issue that seven years... new technologies or service... that we can't foresee... ability to incorporate new issues... Thornberry/I don't think we can. Kubby/...don't know what those things are. Dilkes/Difficult to know what the law will be seven years down the road. Kubby/...risk of not being able to do that is worth knowing those two companies would work together and put us in a position that would be very difficult to negotiate. This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 67 Helling/Possibility's there... only franchising for the cable TV services... by that time wide range of telecommunication services that we can't franchise... Norton/Ought to make them both come due at seven years? Dilkes/If we had a franchise agreement with TCI that didn't work to our advantage or wasn't one that was pretty well negotiated, then that might make some sense. Norton/This is going to come up at seven years anyhow, isn't TCI? So make the other come up so you can negotiate everything at the same time. Kubby/Risks there. Norton/...three years differential. Champion/...minimum contract... they can go beyond it... Helling/... only assumptions that we will be under some of the same constraints when we negotiated the renewal with TCI that is that congress has spelled out very clearly certain things that we can require and beyond that we can't... who knows what the laws will be. Kubby/Might be to our advantage... might have less control... we can say we need even playing field with McLeod if law has eroded... Helling/Risk either way. Dilkes/Just assessment of risks of each option. Lehman/What this will require ifMcLeod gets their homework done is a special meeting sometime in August a public heating. Norton/ Helling/The cable TV commission just met this afternoon... can't meet again until the 17th of August... get their recommendation... your special meeting couldn't be before August 18... Lehman/Isn't much to digest is there? Helling/Don't know. This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 68 Lehman/If we're really limited what is there to digest? Helling/...whatever they come up with you won't have very long to look at it. Vanderhoef/What possibilities do we have in a shorter contract if the federal rules change? Helling/We don't have a reopener in the TCI agreement. If the federal rules changed then when we came to the end of the franchise period... then it come into play... If we think there's going to be substantial changes in federal law between now and then... maybe expiration at the same time is the way to go... Kubby/It matters which direction you think those changes will take. Lehman/Set a meeting now? Helling/If set... set for specific date. Lehman/ [Schedule discussion] Lehman/Public heating on the 18th. O'Donnell/7:00. Champion/Set tomorrow night. Lehman/Just fill in the date. Helling/At that meeting you'd then be asked to give it first consideration. 25th a waive['. Thomberry/This PATV person that we're asked to employ... Lehman/Permanent ½ time. Thornberry/I don't think it's needed. Helling/That's not a PATV position. That's in the government access offices... Lehman/We'll talk about that tomorrow night... This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798 July 27, 1998 Council Work Session page 69 Kubby/I'd hope we'd have really good advertisement because a lot of people are just coming back to town... Lehman/I don't disagree but I don't think there's going to be an issue. Just allowing them to get on the ballot... Kubby/...don't want to make the assumption... Norton/ Helling/If things don't go smoothly... then we'd simply notify and cancel. Thornberry/People deserve an option. O'Donnell/I do to. Lehman/Council time tomorrow night. O'Donnell/...skywalk... Adjourn: 10:05 This represents only a reasonably accurate transcription of the Iowa City council meeting of July 27, 1998 WS072798