HomeMy WebLinkAbout1998-07-28 ResolutionRESOLUTION NO. 98-236
RESOLUTION TO ISSUE DANCING PERMIT
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Dancing Permit as
provided by law is hereby granted to the following named person and at the following
described locations upon his filing an application, having endorsed thereon the certificates of
the proper city officials as to having complied with all regulations and ordinances, and having
a valid beer, liquor, or wine license/permit, to wit:
Augies Downtown - 13 S. Linn Street
Memories - 928 Maiden Lane
Iowa City Fall Fun Festival - 2140 RocheSter Avenue
It was moved by Thornberry and seconded by Vanderhoef
as read be adopted, and upon roll callthere were:
that the Resolution
AYES: NAYS: ABSENT:
Passed and approved this 28th
day of
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef ~i
July , ___.
'~I~IAYOR
City Attorney's Office
a\danceprm.res
Prepared by Marian K. Karr, City Clerk, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5041
RESOLUTION NO. 98-237
RESOLUTION TO ISSUE CIGARETTE PERMITS
WHEREAS, the following firms and persons have made application and paid the mulct tax
required by law for the sale of cigarettes, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the applications be
granted and the City Clerk is hereby directed to issue a permit to the following named persons
and firms to sell cigarettes:
One-Eyed Jake's - 18-20 S. Clinton Street
The Cellar - 116 S. Linn Street
Passed and approved this 28th
dayof July ,19 98
Approved by
City Attorney's Office
It was moved by Thornberry and seconded by
adopted, and upon roll call there were:
Vanderhoef
the Resolution be
AYES: NAYS: ABSENT:
X
X
X
X
X
X
X
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
derkVes~cigperrn.doc
Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5246
RESOLUTION NO. 98-238
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO
ATTEST THE RELEASE OF A LIEN REGARDING THREE MORTGAGES FOR THE
PROPERTY LOCATED AT 632 BROWN STREET, IOWA CITY, IOWA
WHEREAS, on October 13, 1995 the property owner of 632 Brown Street, executed a
conditional occupancy Mortgage for the amount of $14,313.00, and on September 20,
1996 a conditional occupancy Mortgage for the amount of $14,239.00 and a 10-year
declining balance Mortgage for the amount of $2,513.00 for a total of $31,065.00
through the City's Housing Rehabilitation Program; and
WHEREAS, these documents created a lien against the property; and
WHEREAS, the balance of the ten-year depreciation lien is $2,010.40; and
WHEREAS, the balances of the conditional occupancy loans are $28,552.00; and
WHEREAS, on July 13, 1998 the loans were paid off; and
WHEREAS, the lien needs to be released.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
The Mayor is authorized to sign and the City Clerk to attest the attached Release of
Lien for recordation, whereby the City does release the property located at 632 Brown
Street, Iowa City, Iowa from the Mortgage recorded on May 9, 1996 in Book 2079
Page 4 through 8, the Mortgage recorded on October 8, 1996, in Book 2167 Page 143
through Page 147, and the Mortgage recorded on October 8, 1996 in Book 2167
Page 148 through 152 of the Johnson County Recorder's Office.
Passed and approved this 28TH
ATTEST:C~ ~.
,1998.
Approved by
~'~ ~ ttO'rFley's OffiCe
ppdrehab/res/632brown .doc
Resolution No. 98-238
Page 2
It was moved by Thornberry and seconded by
adopted, and upon roll call there were:
Vanderhoef
AYES: NAYS: ABSENT:
X
X
X
X
X
X
X
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
the Resolution be
Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319}356-5246
RELEASE OF LIEN
The City of Iowa City does hereby release the property at 632 Brown Street, Iowa City,
Iowa, and legally described as follows:
Commencing at the Southeast corner of Out Lot 15 in Iowa City, Iowa,
according to the recorded plat thereof, thence North 100 feet; thence West
60 feet; thence South 100 feet; thence East 60 feet in the place of
beginning.
from an obligation of the property owner, Frances E. Shain, to the City of Iowa City in the
total amount of $31,065.00 represented by the Mortgage recorded on May 9, 1996 in
Book 2079 Page 4 through Page 8, and the Mortgage recorded on October 8, 1996, in
Book 2167 Page 143 through Page 147, and the Mortgage recorded on October 8, 1996
in Book 2167 Page 148 through Page 152 of the Johnson County Recorder's Office.
These obligations have been satisfied and the property is hereby released from any liens or
clouds upon title to the above property by reason of said prior recorded documents.
MAYOR
Approved by
City Attorney's Office
STATE OF IOWA )
)
JOHNSON COUNTY )
SS:
On this Z~HL day of ~"--~J , A.D. 19 ~7){ , before me, the under-
signed, a Notary Public in and for said County, in said State, personally appeared Ernest W.
Lehman and Marian K. Karr, to me personally known, who being by me duly sworn, did say
that they are the Mayor and City Clerk, respectively, of said municipal corporation executing
the within and foregoing instrument; that the seal affixed thereto is the seal of said
corporation, and that the instrument was signed and sealed on behalf of the corporation by
authority of its City Council, as contained in Resolution No. 75-~ ~ , adopted by the City
Council on the ZE~ ~Lday ~' 5"u_~ , 19 ~ and that the said Ernest W.
Lehman and Marian K. Karr fTff
as such o ricers acknowledged the execution of said instrument
to be the voluntary act and deed of said corporation, by it and by them voluntarily executed.
ppdrehab/632brown.docl
Notary Public in and for Johnson County, Iowa
Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5246
RESOLUTION NO. 98-239
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO
ATTEST THE RELEASE OF A LIEN REGARDING A STATEMENT FOR LIFE LIEN
FOR THE PROPERTY LOCATED AT 57 SHOWERS ADDITION, IOWA CITY, IOWA
WHEREAS, on May 16, 1991, the property owners of 57 Showers Addition executed a Life Lien
in the amount of $4,000.00 through the City's Housing Rehabilitation Program, and
WHEREAS, this document created a lien against the property; and
WHEREAS, the owner had to relocate because of the demolition of her home in June 1998 for
construction of the new storm sewer; thus,
WHEREAS, the lien needs to be released.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the attached
Release of Lien for recordation, whereby the City does release the property located at 57
Showers Addition, Iowa City, Iowa from the Statement of Life Lien recorded on October 4, 1991
in Book 1285, Page 201 of the Johnson County Recorder's Office.
Passed and approved this 28th day of
ATTEST:C~ ~. ~:~,)
,1998.
Approved by
..~..
It was moved by Thornberry
and upon roll call there were:
AYES:
NAYS:
X
X
X
X
X
X
X
ppdrehab/res/57shower.doc
and seconded by Vanderhoef
ABSENT:
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
the Resolution be adopted,
Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5246
RELEASE OF LIEN
The City of Iowa City does hereby release the property at 57 Showers Addition, Iowa City,
Iowa, and legally described as follows:
The house and appurtenant structures located on the property described as follows:
Site #57, Government Lot 4, in Section 22, Township 79 North, Range 6 West of
the 5th. P.M. subject to easements and restriction of record...Said pro, perty is also
known as 57 Sand Road, Johnson CoUnty, Iowa,
from an obligation of the property owners, Patricia Peyton and Valerie L. Barnes, to the
City of Iowa City in the principal amount of $4,000 represented by a Statement of Life
Lien recorded on October 4, 1991 in Book 1285 Page 201 of the Johnson County
Recorder's Office.
This obligation has been satisfied and the property is hereby released from any liens or
clouds upon title to the above property by reason of said prior recorded documents.
ATTEST: CiT~.,~/__E~R,~ Y~.
Approved by
C~A~ ~rney's Cite
STATE OF IOWA )
) SS:
JOHNSON COUNTY )
On this Z~ ~ day of 3"~f , A.D. 19 ~ ? , before me, the under-
signed, a Notary Public in and for said County, in said State, personally appeared Ernest W.
Lehman and Marian K. Karr, to me personally known, who being by me duly sworn, did say
that they are the Mayor and City Clerk, respectively, of said municipal corporation executing
the within and foregoing instrument; that the seal affixed thereto is the seal of said
corporation, and that the instrument was signed and sealed on behalf of the corporation by
authority of its City Council, as contained in Resolution No. ~'--z37, adopted by the City
Council on the Z-f w-- day Is 'c~o~i , 19 ~ ~ and that the said Ernest W.
Lehman and Marian K. Karr a u cers acknowledged the execution of said instrument
to be the voluntary act and deed of said corporation, by it and by them voluntarily executed.
ppdrehab~57shower.doc
Notary Public in and for Johnson County, Iowa
Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5246
RESOLUTION NO. 98-240
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO
ATTEST THE RELEASE OF A LIEN REGARDING A MORTGAGE FOR THE PROPERTY
LOCATED AT 1916 WATERFRONT DRIVE, IOWA CITY, IOWA ,
WHEREAS, on May 4, 1994, the agency at 1916 Waterfront Drive executed a four year,
two month no-interest loan in the amount of $20,936.65 through the City's Community
Development Block Grant Funds, and
WHEREAS, this document created a lien against the property; and
WHEREAS, the terms of the note have been satisfied; thus
WHEREAS, the lien needs to be released.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the attached
Release of Lien for recordation, whereby the City does release the property located at
1916 Waterfront Drive, Iowa City, Iowa from the Mortgage recorded on May 5, 1994 in
Book 1743, Page 107 through Page 110 of the Johnson County Recorder's Office.
Passed and approved this 28th day of July ,1998.
ATTEST:Ci~L~~RK ~'
Approved by
City Attorney's Often'
It was moved by Thof'nbem',y and seconded by
adopted, and upon roll call there were:
Vandet~hoef the Resolution be
AYES: NAYS: ABSENT:
X
X
X
X
X
X
ppdrehab/res/1916watr.doc
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5246
RELEASE OF LIEN
The City of Iowa City does hereby release the property at 1916 Waterfront Drive, Iowa
City, Iowa, and legally described as follows:
Lot 16, Block 5, Braverman Center, Iowa City, Iowa
from an obligation of the agency, Youth Homes, Inc., to the City of Iowa City in the
principal amount of $20,936.65 represented by a Mortgage recorded on May 5, 1994 in
Book 1743 Page 107 through Page 110 of the Johnson County Recorder's Office.
This obligation has been satisfied and the property is hereby released from any liens or
clouds upon title to the above property by reason of said prior recorded documents.
I~'AYOR
ATTEST:
CITY CLERK
Approved by
STATE OF IOWA )
) SS:
JOHNSON COUNTY )
On this z ~ ,6 day of 3'~.,.~ , A.D. 19 ~ ~ , before me, the under-
signed, a Notary Public in and for said County, in said State, personally appeared Ernest W.
Lehman and Marian K. Karr, to me personally known, who being by me duly sworn, did say
that they are the Mayor and City Clerk, respectively, of said municipal corporation executing
the within and foregoing instrument; that the seal affixed thereto is the seal of said
corporation, and that the instrument was signed and sealed on behalf of the corporation by
authority of its City ~_,_ouncil, as contained in Resolution No. f~-2fc>, adopted by the City
Council on the Z~'~ day ~ ~"-~ , 19 ff and that the said Ernest W.
Lehman and Marian K. Karr as such oTf'ficers acknowledged the execution of said instrument
to be the voluntary act and deed of said corporation, by it and by them voluntarily executed.
ppdrehab\1916watr.doc
Notary Public in and for Johnson County, Iowa
--rn ~ ~ _F~: ~,~.. s - 7 -
Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 {319)356-5246
RESOLUTION NO. 98-241
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY ~LERK
TO ATTEST THE RELEASE OF A LIEN REGARDING TWO MORTGAGES FOR
THE PROPERTY LOCATED AT 60 REGAL LANE, IOWA CITY, IOWA
WHEREAS, on July 18, 1997 the property owner of 60 Regal Lane, executed a conditional
occupancy Mortgage for the amount of $10,849.00 and a 10-year declining balance
Mortgage for the amount of $1,914.00 for a total of $12,763.00 through the City's
Housing Rehabilitation Program; and
WHEREAS, these documents created a lien against the property; and
WHEREAS, the conditional occupancy loan has a one time five percent interest charge at
pay off making the loan amount $11,391.45; and
WHEREAS, the balance of the ten-year depreciation lien is $1,722.60; and
WHEREAS, on July 23, 1998 the loans were paid off; and
WHEREAS, the lien needs to be released.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA THAT:
1. The Mayor is authorized to sign and the City Clerk to attest the attached Release of
Lien for recordation, whereby the City does release the property located at 60 Regal
Lane, Iowa City, Iowa from the Mortgages recorded on July 21, 1997 in Book 2310
Pages 211 through 220 of the Johnson County Recorder's Office.
Passed and approved this 28th day of ,]u].y ,1998.
ATTEST:Ci~L~~RK;/12.
ppdrehab\res\6Oregal2doc
Approved by
ity Att~s Office
Resolution No. 98-241
Page 2
It was moved by Thornberry and seconded by
adopted, and upon roll call there were:
Vande~'hoef the Resolution be
AYES: NAYS: ABSENT:
X
X
Champion
Kubby
Lehman
,,
Norton
O'Donnell
Thornberry
Vanderhoef
Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5246
RELEASE OF LIEN
The City of Iowa City does hereby release the property at 60 Regal Lane, Iow~ City, Iowa,
and legally described as follows:
Lot 109 Lakeside Addition to Iowa City, Iowa, according to the recorded plat
thereof,
from an obligation of the property owner, Barbara L. Farley, to the City of Iowa City in the
total amount of $12,763.00 represented two Mortgages recorded on July 21, 1997 in
Book 2310 Pages 211 through 220 of the Johnson County Recorder's Office.
These obligations have been satisfied and the property is hereby released from any liens or
clouds upon title to the above property by reason of said prior recorded documents.
MAYOR
ATTEST: "29~ ~ ~
CITY'~:'L. ERK
Approved by
STATE OF IOWA )
) SS:
JOHNSON COUNTY )
On this z ~ -~z,_- n~d ~
day of ~,-- , A.D. 19 ~ , before me, the under-
signed, a Notary Public in a fo said County, in said State, personally appeared Ernest W.
Lehman and Marjan K. Karr, to me personally known, who being by me duly sworn, did say
that they are the Mayor and City Clerk, respectively, of said municipal corporation executing
the within and foregoing instrument; that the seal affixed thereto is the seal of said
corporation, and that the instrument was signed and sealed on behalf of the corporation by
authority of its City Council, as contained in Resolution No. 9~-zl// , adopted by the City
Council on the Z ~ +~' day odE' ~ L , 19 ~7 ~' and that the said Ernest W.
Lehman and Marian K. Karr as such of~cers acknowledged the execution of said instrument
to be the voluntary act and deed of said corporation, by it and by them voluntarily executed.
ppdrehab\6Oregrel .doc
Notary Public in and for Johnson County, Iowa
'ryq~ O~.,m,,7~ U,F,~G.r. 3-- 7- a2z:rc,
Prepared by: Steven Nasby, Assoc. Planner, 410 E. Washington St., Iowa City IA 52240 (319)356-5248
RESOLUTION NO. 98-242
RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF IOWA
CITY AND THE IOWA STATE DEPARTMENT OF ECONOMIC DEVELOPMENT
FOR IOWA EMERGENCY SHELTER GRANTS PROGRAM FUNDING, AND
AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST
THE SAME.
WHEREAS, the State of Iowa has created the Iowa Emergency Shelter Grants Program which
utilizes U.S. Department of Housing and Urban Development funding to provide shelter
services for homeless people in Iowa; and
WHEREAS, the City of Iowa City deems it in the public interest to support services for the
homeless in Iowa City; and
WHEREAS, the Iowa State Department of Economic Development has agreed to make Iowa
Emergency Shelter Grants Program funding in the amount of $163,570 available to the City
of Iowa City for the support of the Domestic Violence Intervention Program, the Emergency
Housing Project, Hawkeye Area Community Action Program, Greater Iowa City Housing
Fellowship, Successful Living Inc., Table to Table, and Youth Homes, Inc.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA THAT:
1. The Agreement for Iowa Emergency Shelter Grants Program funding (98-ES-002), a copy
of which is attached hereto, is hereby approved.
2. The Mayor is hereby authorized to execute and the City Clerk to attest the Agreement for
Iowa Emergency Grants Program funding.
3. The City Manager is hereby authorized to execute all necessary documents required by
the Iowa Department of Economic Development for the administration of these funds.
Passed and approved this 28th
day of Julv, 1998.
ATTEST:
Approved by
City Att~rney's Offc~i~c~
jccoghs~res~agt-ided.doc
Resolution No. 98-242
Page 2
It was moved by Thornberr,y and seconded by
adopted, and upon roll call there were:
Vanderhoef
AYES: NAYS: ABSENT:
X
X
X
X
..X
X
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
the Resolution be
IOWA DEPARTMENT OF ECONOMIC DEVELOPMENT
EMERGENCY SHELTER GRANTS PROGRAM
GRANT CONTRACT
RECIPIENT:
ESGP CONTRACT NUMBER:
AWARD DATE:
EFFECTIVE DATE:
CONTRACT EXPIRATION DATE:
AWARD AMOUNT:
Iowa City
98-ES-002
May 27, 1998
July 1, 1998
June 30, 1999
$163,570.00
THIS EMERGENCY SHELTER GRANTS PROGRAM CESGP") CONTRACT is made by and bet~Veen the IOWA
DEPARTMENT OF ECONOMIC DEVELOPMENT, 200 East Grand Avenue, Des Moines, Iowa 50309 ("Department" or "IDED")
and City of Iowa City ("Grantee").
WHEREAS, the Department is designated to receive, administer, and disburse ESGP funds; and
WHEREAS, the Department desires to disburse grant funds to the Grantee for eligible purposes to improve the quality of
existing emergency shelters for the homeless; and
WHEREAS, the Grantee submitted an application for funding to the Department and the Department has approved the
application; and
WHEREAS, in approving the application the Department has relied upon the representations of proposed Project activities;
management and financial condition of the Grantee; investment of other Project funds; and other material information contained
therein; and
WHEREAS, the Grantee has certified to the Department that the primary purpose for obtaining ESGP funds is to improve the
quality of existing emergency shelters for the homeless;
NOW, THEREFORE, the Grantee accepts this grant upon the terms and conditions set forth in this Contract. In
consideration of the mutual promises contained in this Contract and other good and valuable consideration, it is agreed as follows:
ARTICLE 1
DEFINITIONS
As used in this Contract, the following terms shall apply:
1.1 ACT, "Act" means the Stewart B. McKinney Homeless Assistance Act of 1988 as amended.
1.2 ALLOWABLE COSTS. "Allowable Costs" are those which costs which are identified on Attachment B, Budget
Summary; Attachment A, Application; and consistent with federal regulations and guidelines applicable to the ESGP program.
i.3 AWARD DATE. "Award Date" means the date on which the Department approved the ESGP participation.
1.4 CONTRACT EXPIRATION DATE. "Contract Expiration Date" means the date the Contract ceases to be in force
and effect. The Contract expires upon the occurrence of one of the following: a) the Grantee fulfills the conditions and project
activities agreed to herein as of the contract expiration date first stated; or b) the Contract is terminated by the Department due to any
default under Article 9; or c) terminated in accordance with provisions set forth in Sections 8 and 9 of the General Provisions,
Attachment C of this Contract.
1.5 EFFECTIVE DATE. "Effective Date" means the date upon which the services of the Grantee are to begin and
upon which eligible costs may be incurred against the Contract.
Contract Number: 98-ES-002
Page 2 of 14
1.6 EMERGENCY SHELTER GRANTS PROGRAM (ESGP). "Emergency Shelter Grants Program" means the
grant program authorized by the Stewart B. McKinney Homeless Assistance Act of 1988, as amended.
1.7 GRANT. "Grant" means the award of ESGP funds to the Grantee for Project activities.
1.8 GRANT CONTRACT OR CONTRACT. "Grant Contract" or "Contract" means this Contract and all of the notes, leases,
assignments, mortgages, and similar documents referred to in the Contract and all other instruments or documents executed by the
Grantee or otherwise required in connection with the Contract, including the ESGP grant and a related shelter's grant application
together with any related submittal documents.
1.9 HUD. "HUD" means the U.S. Department of Housing and Urban Development. ~
1.10 HOMELESS. "Homeless" means an individual or family who lacks a fixed, regular, and adequate nighttime
residence; or an individual or family who has a primary nighttime residence that is:
· a supervised publicly or privately operated shelter designed to provide temporary living accommodations;
· an institution that provides a temporary residence for individuals intended to be institutional ized; or
· a public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings.
The term does not include any individual imprisoned or otherwise detained pursuant to an Act of the Congress or a State Law.
1.11 PROJECT. "Project" means the detailed description of the work, services, and other activities to be performed or
accomplished by the Grantee as described in this Contract and the ESGP application approved by the Department.
ARTICLE 2
FUNDING
2.1 FUNDING SOURCE. The source of funding for the Grant is a federal appropriation for the Emergency Shelter
Grants Program (ESGP).
2.2 RECEIPT OF FUNDS. All payments under this Contract are subject to receipt by the Department of sufficient
federal funds for the ESGP program. Any termination, reduction or delay of ESGP funds to the Department shall, at the option of the
Department, result in the termination, reduction or delay of ESGP funds to the Grantee.
2.3
this Contract.
PRIOR COSTS. No costs incurred prior to the Effective Date may be included as Project costs for the purposes of
2.4 DISBURSEMENT OF LESS THAN THE TOTAL AWARD AMOUNT. If the total award amount has not been
requested by the Grantee within ninety (90) days of the Contract Expiration Date, then the Department shall be under no obligation
for further disbursement.
ARTICLE 3
TERMS OF GRANT
3.1 TIME OF PERFORMANCE. The services of the Grantee are to commence as of the effective date first stated and
shall be undertaken in such sequence as to assure their expeditious completion. All of the services required hereunder shall be
completed on or before the contract expiration date first stated.
3.2 MAXIMUM PAYMENTS. It is expressly understood and agreed that the maximum amounts to be paid to the
Grantee by the Department for any item of work or service shall conform to the budget as presented in Attachment B, "Budget
ESGP Grant Format
Revised June 1, 1998
Contract Number: 98-ES-002
Page 3 of 14
Summary". It is further understood and agreed that the total of all payments to the Grantee by the Department for all work and
services required under this Contract shall not exceed the award amount first stated unless modified by written amendment of this
Contract as provided in Section 1.0 of the General Provisions.
3.3 LOCAL EFFORT REQUIREMENTS.
(a) Cash. If the Grantee agrees to provide cash contribution to the Project, then such contribution shall be
provided in accordance with the approved Budget Summary, Attachment B. Expenditures above budgeted levels necessary to
complete the statement of work and services shall be paid by local funds.
(b) In-Kind. If the grantee agrees to provide in-kind contributions to the Project, then ~aid contribution shall
be as shown in the approved Budget Summary, Attachment B.
(c) It is expressly understood by the Grantee that should local effort not at least equal grant funds expended,
the Grantee will be required to refund the difference between the documented local effort and grant funds expended. As part of the
Payment Request/Status of Funds (specified in Article 08. l(b)), the grantee shall identify the cash and in-kind local efforts contributed
during the report period.
3.4 ADMINISTRATION. This Contract shall be administered in accordance with 261 Iowa Administrative Code,
Chapter 24 and all applicable State and Federal laws and regulations, including the Iowa Emergency Shelter Grants Implementation
Manual, which has been distributed by IDED to the Grantee.
ARTICLE 4
PERFORMANCE TARGET ACHIEVEMENT
4.1 PERFORMANCE TARGETS. On the Contract Expiration Date, the Grantee shall have accomplished the
activities and performance targets as described in Attachment B, "Budget Summary", and as further elaborated in Attachment A,
ESGP Grant Application.
4.2
CALCULATION OF PROJECT COMPLETION. The Department has the final authority to assess whether the
Grantee has met their performance targets at the Contract Expiration Date. The Department shall determine
completion according to the performance targets set forth in Attachment B, "Budget Summary". The Department
reserves the right to monitor and measure at any time during the Contract term the achievement of the performance
targets.
ARTICLE 5
USE OF FUNDS
5.1 GENERAL. The Grantee shall perform in a satisfactory and proper manner, as determined by the Department, the
work activities and services as written and described in the approved grant proposal (Attachment A) as summarized in the Grantee's
approved Emergency Shelter Grants Budget Summary (Attachment B).
5.2 EXPENDITURE OF HOMELESS PREVENTION FUNDS. The Grantee shall ensure the use and expenditure of
Contract funds for the purpose of homeless prevention within 180 days of the start of this Contract. Any funds remaining in the
budget for this purpose after the expiration of the 180 days may be utilized for other purposes only after a formal budget amendment
to this Contract. If the Grantee cannot utilize any funds remaining for other purposes, the Department may require the amendment of
this Contract to reduce the award amount by a similar amount.
ESGP Grant Format
Revised June I, 1998
Contract Number: 98-ES-002
Page 4 of 14
5.3 BUDGET REVISIONS. Budget revisions that would result in increases of budgeted line item amounts in excess of
twenty percent (20%) of the total contract award shall be subject to approval of the Department through the contract amendment
process. Budget line item decreases that would lower the Recipient's performance level required under this Contract must be
approved by the Department through the amendment process. In no instance shall a budget revision result in total costs exceeding the
total Contract amount without approval of the Department through the contract amendment process. Budget revisions shall be
compatible with the terms of this Contract and of such a nature as to qualify as an allowable cost. Budget revisions requested during
the final ninety (90) days of the Contract period will be approved by the Department only if it determines that the revisions are
necessary to complete Project activities
5.4 COST VARIATION.
a) In the event that the total Project cost is less than the amount specified in the Agreement, Attachment A- 1, "Program
Description and Budget/Workplan," the ESGP participation shall be reduced at the same ratio to the total project cost reduction as the
ratio of the ESGP funds to the total amount of funds provided by the Recipient and all funding sources requiring a proportional
reduction of their financial contribution to the Project. Any disbursed excess above the reduced ESGP participation amount shall be
returned immediately to the Department.
b) In the event that the total Project cost is greater than the amount specified in the Agreement, Attachment A-1,
"Program Description and Budget/Workplan," the Department shall, upon request, consider increasing the ESGP participation in the
same ratio to the total increase in project cost as the ratio of the ESGP funds to the total amount of funds provided by the Recipient
and all other funding sources able and willing to offer the Project an increase of funds. The consideration of an increase of ESGP
funds for a Project shall be subject to availability of funds, determination of reasonable and allowable costs, and all other applicable
program rules.
c) The Recipient may request the Department to increase the ESGP participation to an amount that is higher than the
proportional ratio. The Department may permit such a higher increase if, in the Department's judgement, the Recipient has
demonstrated financial hardship.
ARTICLE 6
CONDITIONS TO DISBURSEMENT OF FUNDS
Unless and until the following conditions have been satisfied, the Department shall be under no obligation to disburse to the
Grantee any amounts under this Grant Contract:
6.1 GRANT CONTRACT EXECUTED, The Grant Contract shall have been properly executed and, where required,
acknowledged.
6.2 COMPLIANCE WITH ENVIRONMENTAL REQUIREMENTS. Funds shall not be released under this
Contract until the Grantee has satisfied the environmental review and release of funds requirements set forth in 24 CFR 576.52, as
summarized in the Iowa Emergency Shelter Grants Implementation Manual.
6.3 PERMITS AND LICENSES. The Department reserves the right to withhold funds until the Department has
reviewed and approved all material, such as permits or licenses from other state or federal agencies, which may be required prior to
project commencement.
6.5 SUBRECIPIENT AGREEMENT. The Department, prior to the release of funds for the Activity(is), shall receive
and review the subrecipient agreement between the grantee and approved subrecipient(s).
6.5 REVIEW OF DISABLED ACCESSIBILITY. Construction shall not begin prior to plan review and approval of
disabled accessibility by the Building Code Program staff of the Iowa Department of Public Safety.
ESGP Grant Format
Revised June 1, 1998
Contract Number: 98-ES-002
Page 5 of 14
ARTICLE 7
REPRESENTATIONS AND WARRANTIES OF GRANTEE
To induce the Department to make the Grant referred to in this Contract, the Grantee represents, covenants and warrants that:
7.1 AUTHORITY. The Grantee is duly authorized and empowered to execute and deliver the Grant Contract. All
action on the Grantee's part, such as appropriate resolution of its governing board for the execution and delivery of the Grant Contract,
has been effectively taken.
7.2 FINANCIAL INFORMATION. All financial statements and related materials concerning the Project provided to
the Department are true and correct in all material respects and completely and accurately represent the subject matter thereof as of
the effective date of the statements and related materials, and no material adverse change has occurred since that date.
7.3 APPLICATION. The contents of the application(s) from the shelters to be administered by the Grantee which
were submitted to the Department for ESGP funding is a complete and accurate representation of the Project as of the date of
submission and there has been no material adverse change in the organization, operation, or key personnel of the Grantee since the
date the Grantee submitted its ESGP application to the Department.
7.4 CLAIMS AND PROCEEDINGS. There are no actions, lawsuits or proceedings pending or, to the knowledge of
the Grantee, threatened against the Grantee affecting in any manner whatsoever their rights to execute the Grant or the ability of the
Grantee to make the payments required under the Grant, or to otherwise comply with the obligations of the Grant contained under the
Grant. There are no actions, lawsuits or proceedings at law or in equity, or before any governmental or administrative authority
pending or, to the knowledge of the Grantee, threatened against or affecting the Grantee or any property involved in the Project.
7.5 PRIOR AGREEMENTS. The Grantee has not entered into any verbal or written contracts, agreements or
arrangements of any kind which are inconsistent with the Grant Contract.
7.6 EFFECTIVE DATE OF REPRESENTATIONS AND WARRANTIES. The covenants, warranties and
representations of this Article are made as of the award date of this Contract and shall be deemed to be renewed and restated by the
Grantee at the time of each advance or request for disbursement of funds.
ARTICLE 8
COVENANTS OF THE GRANTEE
8.1 AFFIRMATIVE COVENANTS. Until the project has been closed out, audited, and approved by IDED, the
Grantee covenants with IDED that:
(a) PROJECT WORK AND SERVICES. The Grantee shall perform work and services detailed in the ESGP
application by the Contract Expiration Date. Shelters are required, to the maximum extent practicable, to involve homeless
individuals and families in the construction, renovation, maintenance, and operation of facilities assisted under the Emergency Shelter
Grant Program.
(b) REPORTS, The Grantee shall prepare, review and sign the requests and reports as specified below in the
form and content specified by the Department. The requests and reports shall be submitted to the Department by the 10th of the month
when due, and for final reports, within thirty (30) days after the Contract Expiration Date. The Grantee shall review all reimbursement
requests, to be submitted not more often than once a month, and verify that claimed expenditures are allowable costs. The Grantee
shall maintain documentation adequate to support the claimed costs.
REPORT DUE DATE
Activity Status Report (Form 3)
10th of every month accompanying any funds request (original and one copy)
Payment Request/Status of Funds (Form 1) 10th of every month after submitting initial request (original and three copies)
ESGP Grant Forn~at
Revised June 1, 1998
Contract Number: 98-ES-002
Page 6 of 14
Summary Performance Report (Form 3-D)
Within 15 days of Contract completion and within 15 days of the end of a calendar
year.
Updates to the Applicant/Recipient
Disclosure Report
As needed due to changes
Audit Report
In accordance with Single Audit Act of 1984, as amended.
The Department reserves the right to require more frequent submission of the reports than as shown above if, in the opinion of the
Department, more frequent submissions would help improve the Grantee's Emergency Shelter Grants Program.
(c) RECORDS, The Grantee shall maintain books, records, documents and other evidence pertaining to all
costs and expenses incurred and revenues received under this Grant Contract in sufficient detail to reflect all costs, direct and indirect,
of labor, materials, equipment, supplies, services and other costs and expenses of whatever nature, for which payment is claimed
under this Grant Contract. The Grantee shall maintain books, records and documents in sufficient detail to demonstrate compliance
with the Grant Contract and shall maintain these materials for a period of five (5) years beyond the date upon which the final audit of
the project is accepted by IDED. Records for non-expendable property acquired under this Contract shall be retained for a five (5)
year period after the final disposition of property. Records shall be retained beyond the prescribed period if any litigation or audit is
begun or if a claim is instituted involving the grant or agreement covered by the records. In these instances, the records shall be
retained until the litigation, audit or claim has been finally resolved.
(d) ACCESS TO RECORDS/INSPECTIONS. The Grantee shall, without prior notice and at any time,
permit HUD or its representatives, the General Accounting Office or its representatives, and the Department, its representatives or the
State Auditor to examine, audit and/or copy (I) any plans and work details pertaining to the Project, (ii) all of the Grantee's books,
records and accounts, and (iii) all other documentation or materials related to this Grant; the Grantee shall provide proper facilities for
making such examination and/or inspection.
(e) USE OF GRANT FUNDS. The Grantee shall expend funds received under the Grant only for the
purposes and activities described in this Contract and as approved by the Department.
(f) DOCUMENTATION. The Grantee shall deliver to IDED, upon request, (I) copies of all contracts or
agreements relating to the Project, (ii) invoices, receipts, statements or vouchers relating to the Project, (iii) a list of all unpaid bills for
labor and materials in connection with the Project, and (iv) budgets and revisions showing estimated Project costs and funds required
at any given time to complete and pay for the Project.
(g) NOTICE OF PROCEEDINGS. The Grantee shall promptly notify IDED of the initiation of any claims,
lawsuits or proceedings brought against the Grantee.
(h) INDEMNIFICATION. The Grantee shall indemnify and hold harmless the Department, its officers and
employees from and against any and all losses in connection with the performance of this Contract.
(i) NOTICE TO DEPARTMENT. In the event the Grantee becomes aware of any material alteration in the
Project, initiation of any investigation or proceeding involving the Project, or any other similar occurrence, the Grantee shall promptly
notify the Department.
(j) CERTIFICATIONS. The Grantee certifies and assures that the Project will be conducted and
administered in compliance with all applicable federal and state laws, regulations and orders. Certain statutes are expressly made
applicable to activities assisted under the Act by the Act itself, while other laws not referred to in the Act may be applicable to such
activities by their own terms. The Grantee certifies and assures compliance with the applicable orders, laws and implementing
regulations, including but not limited to, the following:
(i) Financial Management guidelines issued by the U.S. Office of Management and Budget, OMB
Circular A-110 ("Uniform Administrative Requirements for Grants and Other Agreements with Institutions of Higher Education,
Hospitals, and Other Nonprofit Organizations"), OMB Circular A-122 ("Cost Principles of Nonprofit Organizations"), OMB Circular
ESGP Grant Format
Revised June 1, 1998
Contract Number: 98-ES-002
Page 7 of 14
A-87 ("Principles for Determining Costs Applicable to Grants and Contracts with State, Local and Federally recognized Indian Tribal
Governments"), OMB Circular A-128 ("Audits of State and Local Governments") as implemented by HUD at 24 CFR Part 44, and
the implementing regulations issued by HUD concerning administrative requirements found at 24 CFR Part 85.
(ii) Title IV of the Stewart B. McKinney Homeless Assistance Act as amended (Public Law 100-77)
and regulations which implement this law.
(iii) Department of Housing and Urban Development regulations governing the ESGP program,
24 Code of Federal Regulations, Part 576.
(iv) Section 102 of the Department of Housing and Urban Development Refoern Act of 1989
(P.L. 101-235), and implementing regulations.
(v) Title VI of the Civil Rights Act of 1964 as amended (Public Law 88-352;
42 U.S.C. 2000d et seq.); Title VIII of the Civil Rights Act of 1968 as amended (Public Law 90-284; 42 U.S.C. 3601 et seq.); the
Iowa Civil Rights Act of 1965; Iowa Executive Order #15, dated April 2, 1973, and Executive Order #34, dated July 22, 1988;
Presidential Executive Order 11063, as amended by Executive Order 12259; Presidential Executive Order 11246, as amended;
Section 504 of the Vocational Rehabilitation Act of 1973 as amended (29 U.S.C. 794); the Age Discrimination Act of 1975 as
amended (42 U. S .C. 6101 et seq.); the Americans with Disabilities Act, as applicable, (P.L. 101-336, 42 U.S.C. 12 101 - 12213; and
related Civil Rights and Equal Opportunity statutes; and regulations which implement these laws.
(vi) Fair Housing Act, Public Law 90-284. The Public Fair Housing Act is part of Title VIII of the
Civil Rights Act of 1968 as amended (42 U.S.C. 3601 et seq.); Section 3 of the Housing and Urban Development Act of 1968 as
amended (12 U.S.C. 1701u); and regulations which implement these laws.
(vii) Executive Orders 11625, 12432, and 12138 as amended, to encourage the use of minority and
women's business enterprises in connection with activities funded under the program.
(viii) Davis-Bacon Act, as amended (40 U.S.C. 276a - 276a-5), where applicable under Section 1 l0 of
the Housing and Community Development Act of 1974, as amended; Contract Work Hours and Safety Standards Act
(40 U.S.C. 327 et seq.); the Copeland Anti-Kickback Act (18 U.S.C. 874); the Department of Defense Reauthorization Act of 1986;
and regulations which implement these laws.
(ix) Fair Labor Standards Act and implementing regulations.
(x)
implementing regulations.
Lead Based Paint Poisoning Prevention Act (42 U.S.C. 482 1 - 4846), as amended, and
(xi) National Environmental Policy Act of 1969 (NEPA), as amended, and implementing regulations.
(xii) The Flood Disaster Protection Act of 1973 (42 U,S.C. 4001 et seq.) and the Coastal Barriers
Resources Act (16 U.S.C. 3501)
(xiii) Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended,
(URA)(42 U.S.C. 4601) and implementing regulations;
regulations.
(xiv)
Hatch Act (regarding political partisan activity and federally funded activities) and implementing
(xv)
implementing regulations.
Government-wide Restriction on Lobbying Certification [Section 319 of Public Law 101 - 121 ] and
(xvi) Drug Free Workplace Act of 1988 and the regulations found at 24 CFR part 24, subpart F.
ESGP Grant Format
Revised June 1, 1998
Contract Number: 98-ES-002
Page 8 of 14
(xvii)
Administrative Code, chapter 24.
Administrative rules adopted by the Iowa Department of Economic Development, 261 Iowa
(xviii) Financial and Program Management guidelines issued by the Iowa Department of Economic
Development: the Iowa Emergency Shelter Grants Manual, the IDED Audit Guide.
(xix) MAINTENANCE OF PROJECT PROPERTY AND INSURANCE. The Grantee and any
subrecipient shall maintain the Project property in good repair and condition, ordinary wear and tear excepted, and shall not suffer or
commit waste or damage upon the Project property. At the Department's request, the Grantee or subrecipient shall pay for and
maintain insurance as is customary in their industry. This insurance shall be in an amount not less than the full insurable value of the
Project property. The subrecipient shall name the Grantee and Department as a mortgagee and/or an additional loss payee, as
appropriate, and the Grantee shall name the Department as a mortgagee and/or an additional loss payee, as appropriate, and submit
copies of the policies to the Department.
8.2 NEGATIVE COVENANTS. During the Grant Contract term the Grantee covenants with IDED that it shall not,
without the prior written disclosure to and prior written consent of IDED, directly or indirectly:
(a) ASSIGNMENT. Assign its rights and responsibilities under this Grant Contract.
(b) ADMINISTRATION. Discontinue administration activities under the Contract.
ARTICLE 9
DEFAULT AND REMEDIES
9.1 EVENTS OF DEFAULT. The following shall constitute Events of Default under this Grant Contract:
(a) MATERIAL MISREPRESENTATION. If at any time any representation, warranty or statement made
or furnished to the Department by, or on behalf of the Grantee in connection with this Contract or to induce the Department to make a
grant to the Grantee shall be determined by the Department to be incorrect, false, misleading or erroneous in any material respect
when made or furnished and shall not have been remedied to the Department's satisfaction within thirty (30) days after written notice
by the Department is given to the Grantee.
(b) NONCOMPLIANCE. If there is a failure by the Grantee to comply with any of the covenants, terms or
conditions contained in this Contract.
(c) CONTRACT EXPIRATION DATE. If the Project, in the sole judgment of the Department, is not
completed on or before the Contract Expiration Date.
(d) MISSPENDING, If the Grantee expends Grant proceeds for purposes not described in the ESGP
application, this Contract, or as authorized by the Department.
(e) INSURANCE. If loss, theft, damage or destruction of any substantial portion of the property of the
Grantee occurs for which there is either no insurance coverage or for which, in the opinion of the Department, there is insufficient
insurance coverage.
9.2 NOTICE OF DEFAULT. IDED shall issue a written notice of default providing therein a fifteen (15) day period
in which the Grantee shall have an opportunity to cure, provided that cure is possible and feasible.
9.3 REMEDIES UPON DEFAULT. If, after opportunity to cure, the default remains, IDED shall have the right, in
addition to any rights and remedies available to it to do one or more of the following:
(a) exercise any remedy provided by law,
ESGP Grant Format
Revised June 1, 1998
Contract Number: 98-ES-002
Page 9 of 14
(b) require immediate repayment of up to the full amount of funds disbursed to the Grantee under this Contract plus
interest.
9.4 FAILURE TO MEET PERFORMANCE TARGETS. If the Grantee is determined by the Department to be in
default of this Contract due to meeting less than one hundred percent (100%) of its Performance Targets, the Department may require
full Grant repayment or, at its discretion, the Department may permit repayment of Grant proceeds which allows partial credit for the
performance targets which have been met, or the Department may permit other remedies that the Department determines to be
appropriate.
ARTICLE 10
INCORPORATED DOCUMENTS
10.1 DOCUMENTS INCORPORATED BY REFERENCE. The Grantee shall comply with the terms and conditions
of the following documents which are hereby incorporated by reference:
1. Attachment A, "1998 ESGP Application".
2. Attachment B, "Budget Summary," dated July 1, 1998.
3. Attachment C, "General Provisions," dated June 1, 1998.
10.2 ORDER OF PRIORITY. In the event of a conflict between documents of this contract, the following order of
priority shall govern:
1. Articles I through 11 herein.
2. Attachment C, "ESGP Program General Provisions", dated June 1, 1998.
3. Attachment B, "Budget Summary", dated July 1, 1998.
5. Attachment A, "1998 ESGP Application".
ARTICLE 11
MISCELLANEOUS
11.1 LIMIT ON GRANT PROCEEDS ON HAND. The Grantee shall request Project funds only as needed and shall
not have Grant proceeds, including earned interest, on hand for a period of longer than ten (10) working days, after which time any
surplus amount shall be returned to the Department.
11.2 BINDING EFFECT. This Grant Contract shall be binding upon and shall inure to the benefit of the Department
and Grantee and their respective successors, legal representatives and assigns. The obligations, covenants, warranties,
acknowledgments, waivers, agreements, terms, provisions and conditions of this Grant Contract shall be jointly and severally
enforceable against the parties to this Grant Contract.
11.3 SURVIVAL OF CONTRACT. If any portion of this Grant Contract is held to be invalid or unenforceable, the
remainder shall be valid and enforceable. The provisions of this Grant Contract shall survive the execution of all instruments herein
mentioned and shall continue in full force until the project is completed as determined by the department.
1 !.4 GOVERNING LAW. This Grant Contract shall be interpreted in accordance with the laws of the State of Iowa,
and any action relating to the
ESGP Grant Format
Revised June 1, 1998
Contract Number: 98-ESo002
Page 10 of 14
Grant Contract shall only be commenced in the Iowa District Court for Polk County or the United States District Court for the
Southern District of Iowa.
11..5 NOTICES. Whenever this Grant Contract requires or permits any notice or written request by one party to another,
it shall be in writing, enclosed in an envelope, addressed to the party to be notified at the address heretofore stated (or at such other
address as may have been designated by written notice), properly stamped, sealed and deposited in the United State Mail. Any such
notice given hereunder shall be deemed delivered upon the earlier of actual receipt or two (2) business days after posting. The
Department may rely on the address of the Grantee set forth heretofore, as modified from time to time, as being the address of the
Grantee.
11.6 WAIVERS. No waiver by the Department of any default hereunder shall operate as a waiver of any other default
or of the same default on any future occasion. No delay on the part of the Department in exercising any right or remedy hereunder
shall operate as a waiver thereof. No single or partial exercise of any right or remedy by the Department shall preclude future
exercise thereof or the exercise of any other right or remedy.
11.7 LIMITATION. It is agreed by the Grantee that the Department shall not, under any circumstances, be obligated
financially under this Grant Contract except to disburse funds according to the terms of the Contract.
11.8 HEADINGS. The headings in this Grant Contract are intended solely for convenience of reference and shall be
given no effect in the construction and interpretation of this Grant Contract.
11.9 INTEGRATION. This Grant Contract contains the entire understanding between the Grantee and the Department
and any representations that may have been made before or after the signing of this Grant Contract, which are not contained herein,
are nonbinding, void and of no effect. None of the parties have relied on any such prior representation in entering into this Grant
Contract.
11.10 COUNTERPARTS. This Contract may be executed in any number of counterparts, each of which shall be deemed
to be an original, but all of which together shall constitute but one and the same instrument.
IN WITNESS WHEREOF, the parties have executed this Grant Contract on the latest day and year specified below.
GRANTEE:
BY:
The Honorable Ernest W. Lehman
Mayor, City of Iowa City
410 East Washington
Iowa City, IA 52240-5248
IOWA DEPARTMENT OF ECONOMIC DEVELOPMENT:
BY: ~~
LANE PALMER, DIVISION ADMINISTRATOR
ESGP Grant Format
Revised June I, 1998
IOWA EMERGENCY SHELTER GRANTS
ATTACHMENT B
Contract Number: 98-ES-002
Grantee: City of Iowa City
Address: City Hall Iowa City, Iowa
Homeless Agency(s): 52001 = DV Intervention Pgm; 52003 -- Emerency Hsg Project;
52004 = Gtr la City Hsg Fellowship; 52005 = HACAP - Johnson Co
52006 = Four Oaks; 52007 = Table to Table; 52020 = Successful Living
BUDGET SUMMARY
PROJECT DESCRIPTION
Activity 1: REHABILITATION I RENOVATION
52006 - Replace Carpet
PERFORMANCE TARGET
Replace Carpeting in the facility
PROGRAM
DATE:
TO be filled in by DED
Original
Amendment #
FId Rep Sgn
AMOUNT BUDGETED
ESGP OTHER
$4,000
TOTAL
$4,000
Activity 2: ESSENTIAL SERVICES
Local Match
52001 = Donations, Staff Salaries
52003 = Donations, Staff Salaries
52004 = Staff Salaries
52005 = Donations, Staff Salaries
52006 = Donations, Staff Salaries
52007 = Donations, Staff Salaries
52020 = Donations, Staff Salaries
Activity 3: MAINT., OPER., INSUR., UTIL., FURN.
Operations;
52001 = $26,600
52003 = $41,100
52005 = $17,000
52006 = $22,900
52007 = $21,500
52020 = $11,000
Activity 4: HOMELESS PREVENTION
Eme~ency Payments;
52001 = $4,000
52004 = $5,000
52006 = $3,500
Payments for normal day-to-day
operating expenses. Documentation
must accompany each payment
request
Emerency one-time payment to clients
in danger of losing current housing.
Payments for rent, utility, or security
deposit payments.
$140,100
$12.500
SUBTOTAL:
$31,960
$42,930
$5,220
$17,760
$31,750
$22,460
$11,490
SUBTOTAL:
SUBTOTAL:
$4,000
$31,960
$42,930
$5,220
$17,760
$31,750
$22,460
$11,490
$163,570
$140,100
$140,100
$12,500
GRANTEE ADMINISTRATION: (Audit, Reporting, Local Coordination)
TOTAL AMOUN I OF ALL FUNDS t~UDGE I FD:
SUBTOTAL:
$6,~7o ..... ~i':':~:~:~'O"
$163,570
$12,500
$6,970
$327,140
ATTACHMENT C
GENERAL PROVISIONS
EMERGENCY SHELTER GRANTS PROGRAM (ESGP)
Approved Junel, 1998
1.0
2.0
AMENDMENT.
a)
WRITING REQUIRED. The Contract may only be amended through written prior approval of IDED. Examples of situations
where amendments are required include extensions for completion of Project activities, changes to the Project including, but not
limited to, alteration of existing approved activities or inclusion of new activities.
h)
UNILATERAL MODIFICATION. Notwithstanding paragraph "a" above, IDED may unilaterally modify the Contract at will
in order to accommodate any change in the Act or any change in the interpretation of the Act or any applicable federal, state or
local laws, regulations, rules or policies. A copy of sudh unilateral modification will be given to the Grantee as an amendment to
this Contract.
c)
IDED REVIEW. IDED will consider whether an amendment request is so substantial as to necessitate reevaluating IDED's
original funding decision on the Project. An amendment will be denied if it substantially alters the circumstances under which
the Project funding was originally approved or if it does not meet requirements set forth in 261 Iowa Administrative Code,
Chapter 24.
AUDIT REOUIREMENTS.
SINGLE AUDIT. The Grantee shall ensure that an audit is performed in accordance with the Single Audit Act as amended in 1996 (P.L.
104-156) which requires that an audit be performed in accordance with the OMB Circular A-133 and a copy of the audit report submitted
to the IDED if the Grantee receives $300,000 or more in federal funds within a fiscal year.
If the Grantee is required by State law, or its own policies, to have a periodic audit performed, then a copy of that audit report will be
provided to the 1DED.
The 1DED, at its discretion, does reserve the right to request that an audit and review be performed at project completion. If requested,
this audit and review will be at the expense of the IDED.
3.0
4.0
5.0
6.0
7.0
8.0
COMPLIANCE WITH LAWS AND REGULATIONS. The Grantee shall comply with all applicable State and federal laws, rules,
ordinances, regulations and orders.
UNALLOWABLE COSTS. If lDED determines at any time, whether through monitoring, audit, closeout procedures or by other means
or process that the Grantee has expended funds which are unallowable, the Grantee will be notified of the questioned costs and given an
opportunity to justify questioned costs prior to IDED's final determination of the disallowance of costs. Appeals of any determinations
will be handled in accordance with the provisions of Chapter 17A, Iowa Code. If it is IDED's final determination that costs previously
paid by the IDED are unallowable under the terms of the Contract, the expenditures will be disallowed and the Grantee shall repay to
IDED any and all disallowed costs.
PROGRAM INCOME. All program income as defined in OMB Circular A-102 and 261 Iowa Administrative Code, Chapter 24, shall
either be added to the Project Budget and used to further eligible Project objectives as defined in the Contract and the Scope of Work in
the ESGP Application for funding. Program income not used to further Project objectives will be deducted from the total Project Budget
for the purpose of determining the amount of reimbursable costs under the Contract. The final disposition of program income shall be
made by IDED.
INTEREST EARNED. To the extent it can be determined that interest was earned on ESGP funds, this interest shall be returned to IDED.
SUSPENSION, When the Grantee has failed to comply with the Contract, award conditions or standards, IDED may, on reasonable
notice to the Grantee, suspend the Contract and withhold future payments, or prohibit the Grantee from incurring additional obligations of
ESGP funds. Suspension may continue until the Grantee completes the corrective action as required by IDED. IDED may allow such
necessary and proper costs which the Grantee could not reasonably avoid during the period of suspension provided IDED concludes that
such costs meet the provisions of HUD regulations issued pursuant to OMB Circular A-87.
TERMINATION.
a)
FOR CAUSE. IDED may terminate the Contract in whole, or in part, whenever IDED determines that the Grantee has failed to
comply with the terms and conditions of the Contract.
Contract Number: 98-ES-002
Page 12 of 14
b) FOR CONVENIENCE, IDED, the Grantee may terminate the Contract in whole, or in part, when all panics agree that the
continuation of the Project would not produce beneficial results commensurate with the future disbursement of funds.
c)
DUE TO REDUCTION OR TERMINATION OF ESGP FUNDING. At the discretion of IDED, the Contract may be
terminated in whole, or in part, if there is a reduction or termination of ESGP federal grant funds to the State.
9.0 PROCEDURES UPON TERMINATION.
a)
NOTICE. IDED shall provide written notice to the Grantee of the decision to terminate, the reason(s) for the termination, and
the effective date of the termination. If there is a partial termination due to a reduction in funding, the notice will set forth the
change in funding and the changes in the approved budget. The Grantee shall not incur new obligations beyond the effective date
and shall cancel as many outstanding obligations as possible. 1DED's share ofnoncancellable obligations which IDED
determines were properly incurred prior to notice of cancellation will be allowable costs.
b)
RIGHTS IN PRODUCTS. All finished and unfinished documents, data, reports or other material prepared by the Grantee under
the Contract shall, at |DED option, become the property of IDED.
c)
RETURN OF FUNDS. The Grantee shall return to IDED all unencumbered funds within one week of receipt of the notice of
termination. Any costs previously paid by IDED which are subsequently determined to be unallowahle through audit,
monitoring, or closeout procedures shall be retumed to IDED within thirty (30) days of the disallowance.
10.0
ENFORCEMENT EXPENSES. The Grantee shall pay upon demand any and all reasonable fees and expenses of the Department,
including the fees and expenses of their attorneys, experts and agents, in connection with the exercise or enforcement of any of the rights
of the Department under this Contract.
11.0
INDEMNIFICATION. The Grantee shall indemnify and hold harmless the Department, its officers and employees, from and against any
and all losses, accruing or resulting from any and all claims subcontractors, laborers and any other person, firm or corporation furnishing
or supplying work, services, materials or supplies in connection with the performance of this Contract, and from any and all claims and
losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the Grantee in the performance of this
Contract.
12.0 CONFLICT OF INTEREST.
a)
GENERAL. Except for the use of ESGP funds to pay salaries and other related administrative or personnel costs, no persons
identified in paragraph "b" below who exercise or have exercised any functions or responsibilities with respect to ESGP assisted
activities or who are in a position to participate in a decision making process or gain inside information with regard to such
activities, may obtain a personal or financial interest or benefit from a ESGP assisted activity, or have an interest in any contract,
subcontract or agreement with respect thereto, or the proceeds thereunder, either for themselves or those with whom they have
family or business ties, during their tenure or for one year thereafter.
b)
PERSONS COVERED. The conflict of interest provisions described above apply to any person who is an employee, agent,
consultant, officer, or elected or appointed official of the Grantee, or of any designated public agencies, or subrecipients which
are receiving ESGP funds.
c)
CONFLICTS OF INTEREST. Chapter 68B, Code of Iowa, the "Iowa Public Officials Act", shall be adhered to by the
Grantee, its officials and employees.
13.0
USE OF DEBARRED. SUSPENDED, OR INELIGIBLE CONTRACTORS OR SUBRECIPIENTS. ESGP funds shall not be used
directly or indirectly to employ, award contracts to, or otherwise engage the service of, or fund any contractor or subrecipient during any
period of debarment, suspension, or placement in ineligible status under the provisions of 24 CFR Part 24 or any applicable law or
regulation of the Department of Labor.
ESGP Grant Format
Revised June 1, 1998
Contract Number: 98-ESo002
Page 13 of 14
14.0 CIVIL RIGHTS.
a)
DISCRIMINATION IN EMPLOYMENT, The Grantee shall not discriminate against any qualified employee or applicant for
employment because of race, color, religion, sex, national origin, age, or physical or mental disability. The Grantee may take
affirmative action to ensure that applicants are employed and that employees are treated without regard to their race, color,
religion, sex, national origin, age, or disability. Such action shall include but may not be limited to the following: employment,
upgrading, demotion or transfers; recruitment or recruitment advertising; lay-offor termination; rates of pay or other forms of
compensation; and selection for training, including an apprenticeship. The Grantee agrees to post notices setting forth the
provisions of the nondiscrimination clause in conspicuous places so as to be available to employees.
b)
CONSIDERATION FOR EMPLOYMENT, The Grantee shall, in all solicitations or advertisements for employees placed by
or on behalf of the Grantee, state that all qualified applicants will receive consideration for employment without regard to race,
color, religion, sex, national origin, age, or disability.
Solicitation and Advertisement - The Grantee shall list all suitable employment openings in the State Employment Service local
offices.
c)
CIVIL RIGHTS COMPLIANCE IN EMPLOYMENT. The Grantee shall comply with all relevant provisions of the Iowa
Civil Rights Act of 1965 as amended, Iowa Executive Order 15, Federal Executive Order i 1246, as amended; Title Vl of the
U.S. Civil Rights Act of 1964 as amended (42 U.S.C. Section 2000d et seq.), the Fair Labor Standards Act (29 U.S.C. Section
201 et seq.), the Americans with Disabilities Act, as applicable, (P.L. 101-336, 42 U.S.C. 12101-12213, Section 504 of the
Vocational Rehabilitation Act of 1973 as amended (29 U.S.C. Section 794), and the Age Discrimination Act of 1975 as amended
(42 U.S.C. Section 6101 et seq.). The Grantee will furnish all information and reports requested by the State of Iowa or required
by or pursuant to the rules and regulations thereof and will permit access to payroll and employment records by the State of Iowa
to investigate compliance with these rules and regulations.
d)
CERTIFICATION REGARDING GOVERNMENT-WIDE RESTRICTION ON LOBBYING. The Grantee certifies, to the
best of his or her knowledge and belief, that:
No Federal appropriated funds have been paid or will be paid, by or on behalf of the Grantee, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan,
or cooperative agreement.
ii.
If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee, or an
employee of a Member of congress in connection with this Federal contract, grant, loan, or cooperative agreement, the
Grantee shall complete and submit Standard Form-LLL, "Disclosure Form to Report Federal Lobbying" in accordance
with its instruction.
iii.
The Grantee shall require that the language of this certification be included in the award documents for all subawards
at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that
all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered
into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title
3 !, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000
and not more than $100,000 for each such failure.
e)
PROGRAM NONDISCRIMINATION. The Grantee shall conform with requirements of Title VI of the Civil Rights Act of
1964 (42 U.S.C. 2000d et seq.) and HUD regulations issued pursuant thereto contained in 24 CFR Part 1. No person in the
United States shall on the basis of race, color, national origin, sex or religion or religious affiliation be excluded from
participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in
part with funds made available through this contract. Any prohibition against discrimination on the basis of age under the Age
Discrimination Act of 1975 (42 U.S.C. 6101 et. seq.) or applicable provisions of the Americans with Disabilities Act
(P.L. 101-336, 42 U.S.C. 12101-12213) with respect to an otherwise qualified individual with a disability, and as also provided
in Section 504 of the Vocational Rehabilitation Act of 1973 (29 U.S.C. Section 794), shall also apply to any such program or
activity.
ESGP Grant Format
Revised June 1, 1998
Contract Number: 98-ES-002
Page 14 of 14
FAIR HOUSING. The Grantee shall comply with Title VIll of the Civil Rights Act of 1968 (42 U.S.C. 3601 et seq.), generally
known as the Fair Housing Act, and with HUD regulations found at 24 CFR Part 107, issued in compliance with Federal
Executive Order 11063, as amended by Federal Executive Order 12259.
g)
SECTION 3 COMPLIANCE. The Grantee shall comply with provisions for training, employment, and contracting in
accordance with Section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. i 70 i u).
h)
NONCOMPLIANCE WITH THE CIVIL RIGHTS LAWS. In the event of the Grantee's noncompliance with the
nondiscrimination clauses of this contract or with any of the aforesaid rules, regulations, or requests, this contract may be
canceled, terminated, or suspended either wholly or in part. In addition, the State of Iowa may take further action, imposing
other sanctions and invoking additional remedies as provided by the Iowa Civil Rights Act of 1965 (Chapter 60 1A, Code
I~w~) or as otherwise provided by law.
INCLUSION IN SUBCONTRACTS. The Grantee will include the provisions of the preceding paragraphs of Section 14 in
every subcontract unless exempt by the State of Iowa, and said provisions will be binding on each subcontractor. The Grantee
will take such action with respect to any subcontract as the State of Iowa may direct as a means of enforcing such provisions
including sanctions for noncompliance. In the event the Grantee becomes involved in or is threatened by litigation with a
subcontractor or vendor as a result of such direction by the State of Iowa, the Grantee may request the State of Iowa to enter into
such litigation to protect the interests of the State of Iowa.
15.0
POLITICAL ACTIVITY. No portion of program funds shall be used for any partisan political activity or to further the election or defeat
of any candidate for public office. Neither the program nor the funds provided therefore, nor the personnel employed in the administration
of this Contract, shall be in any way or to any extent, engaged in the conduct of political activities in contravention of The Hatch Act (5 '
U.S.C. 15).
16.0
MINORITY AND WOMEN BUSINESS ENTERPRISES. The Grantee shall comply with the requirements of Executive Orders 11625,
12432, and 12138. Consistent with responsibilities under these Orders, the grantee must make efforts to encourage the use of minority and
women's business enterprises in connection with activities funded under this part.
17.0
DRUG ABUSE. The Grantee will comply with the requirements of the Anti-Drug Abuse Act of 1988 (P. L. 100-690) The Grantee will
administer, in good faith, policies designed to ensure that the assisted homeless facility is free from illegal use, possession, or distribution
of drugs or alcohol by its beneficiaries.
ESGP Grant Format
Revised June 1, 1998
Prepared by: Karin Franklin, Director, PCD, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5232
RESOLUTION NO. 98-243
RESOLUTION TO ADOPT THE BY-LAWS FOR THE PUBLIC ART ADVISORY
COMMITTEE
WHEREAS, the Public Art Advisory Committee was established in 1997 to develop and
administer the Iowa City Public Art Program; and '
WHEREAS, the Public Art Advisory Committee presented the City Council with a set of by-laws to
govern the Public Art Advisory Committee on February 4, 1998; and
WHEREAS, after deliberation of the Public Art Advisory Committee, the City Council Rules
Committee and the City Council, said by-laws were revised on June 4, 1998; and
WHEREAS, the City Council Rules Committee has recommended approval of the revised by-
laws.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
The by-laws for the Public Art Advisory Committee dated June 4, 1998 are hereby adopted.
Passed and approved this 28th day of Ju].y
ATTEST:Ci~~,~-~RK ~.
,1998.
It was moved by Thornberry and seconded by
adopted, and upon roll call there were:
City Attorneys Office
Vanderhoef
the Resolution be X~:E
AYES: NAYS: ABSENT:
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
ppdirVes'%oaacbyla.doc
Bylaws for the Public Art Advisory Committee are not attached to RES.
98-243. See Item 3b(17) Rules Committee Report on the 7/28/98
agenda.
Prepared by: Karin Franklin, PCD Director, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5232
RESOLUTION NO. 98-244
RESOLUTION TO ADOPT THE IOWA CITY PUBLIC ART PROGRAM
ACQUISITION PROCEDURES. '
WHEREAS, the by-laws of the Public Art Advisory Committee require final approval of procedures
for the Iowa City Public Art Program; and
WHEREAS, procedures for the acquisition of works of art have been developed, providing for
public input through the process; and
WHEREAS, the Public Art Advisory Committee recommended approval of said procedures at
their July 16, 1998 meeting.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT the Iowa City Public Art Program Acquisition Procedures dated July 16, 1998 are
hereby adopted.
Passed and approved this 28th day of ,] u ] y
,1998.
MAYOR
City Attomey's Office
It was moved by Thornberry and seconded by
adopted, and upon roll call there were:
Vanderhoef the Resolution be
ppddir%res~pubart.doc
AYES: NAYS: ABSENT:
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
10.
Approved by PAAC
July 16, 1998
IOWA CITY PUBLIC ART PROGRAM
ACQUISITION PROCEDURES
PAAC defines project, i.e. location of work or capital project with which art
is associated, and method of selection. Methods of selection may include
open competition; invitational competition; or direct selection.
PAAC defines parameters of project to be used in the call for artists or
direct selection, develops a budget for the project, and drafts a proposed
call for artists or artist selection for City Council approval. Public comment
will be invited. For direct selection, proceed to step #8.
City Council considers proposal.
PAAC determines need for panel to work on selection process for project
and identifies participants. Panels will included members of the PAAC,
design professionals and representatives of the user group/neighborhood.
PAAC reviews initial submittals, which include the artist's experience and
qualifications, references, and preliminary proposal(s) for the project or
specific works of art, to determine compliance with the call for artists.
The panel selects two or three semi-finalists from the group of qualified
artists submitted to the panel by the PAAC. The semi-finalists may be
asked to submit refined proposal(s) and/or model(s). Semi-finalists
may be paid a fixed honorarium, costs of travel and a per diem,
depending upon the approved budget.
The PAAC reviews the submittals of the two to three semi-finalists and
invites public comment. PAAC recommends the finalist to the City
Council.
City Council approves or denies the selection. Denial requires direction to
the PAAC from the City Council and beginning the process again at the
appropriate step.
After an affirmative vote by the Council, the PAAC works with selected
artist on refinement of concept, timeframe for completion of work, final
budget, and contract for work.
PAAC recommends contract to City Council.
11. City Council approves contract.
Prepared by: Robert Miklo, Senior Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5240
RESOLUTION NO. 98-245
RESOLUTION AUTHORIZING THE FORMATION OF A COMMITTEE TO
DRAFT PROVISIONS TO ASSURE NEIGHBORHOOD COMPATIBILITY FOR
NEW MULTI-FAMILY BUILDINGS IN ESTABLISHED NEIGHBORHOODS.
WHEREAS, citizens and property owners have expressed concerns about the design of new
apartment buildings in older established neighborhoods; and
WHEREAS, the City Council has asked the Planning and Zoning Commission to review issues
and regulations pertaining to construction of new apartment buildings in established
neighborhoods; and
WHEREAS, a committee of representatives of developers and owners of apartment buildings,
neighborhood residents, Planning and Zoning Commissioners and Historic Preservation
Commissioners will assist in the review of this issue; and
WHEREAS, it is anticipated that this committee will make recommendations and proposals for
review and regulation of new apartment buildings in established neighborhoods.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
The following persons will serve on a committee to review the compatibility of new
apartments in established neighborhoods:
Larry Svobada, Developer and owner of apartment buildings
Jeff Clark, Developer and owner of apartment buildings
Ron Johnson, Owner of apartment buildings
John Shaw, Architect
Ned Wood, Longfellow Neighborhood resident
Joni Kinsey, Northside Neighborhood resident
Benjamin Chait, Planning & Zoning Commission
Pam Ehrhardt, Planning & Zoning Commission
Betty Kelly, Historic Preservation Commission
Mike Gunn, Historic Preservation Commission
Resident of a multi-family apartment building (to be named)
Staff from the Urban Planning Division and Housing & Inspection Services will assist the
committee in conducting research for this project.
Resolution No. 98-245
Page 2
Passed and approved this 28th day of July ,1998.
ATTEST:Ci,~E4~-PRK
I
It was moved by Thornberry and seconded by
adopted, and upon roll call there were:
Vanderhoef
AYES: NAYS: ABSENT:
X
X
X
X
X
X
X
the Resolution be
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
ppdadmin\res\newbldg .doc
Prepared by: Robert Miklo, Senior Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5240
RESOLUTION NO.
RESOLUTION AUTHORIZING THE FORMATION OF A COMMITTEE TO
DRAFT PROVISIONS TO ASSURE NEIGHBORHOOD COMPATIBILITY FOR
NEW MULTI-FAMILY BUILDINGS IN ESTABLISHED NEIGHBORHOODS.
WHEREAS cst~ze and property owners have expressed concerns about the design of new
apartment buildings in older established neighborhoods; and ab~
neighborhoods; and \
\,
WHEREAS, a committee of representatives of developers owners of apartment buildings,
Planning\ and Zoning Commission, and Historic Preservation
neighborhood residents,
Commissioners will assist in the revieW, of this issue; and
WHEREAS, it is anticipated that this committee will recommendations and proposals for
review and regulation of new apartment in es neighborhoods.
NOW, THEREFORE, BE IT RESOLVED
IOWA, THAT:
COUNCIL OF THE CITY OF IOWA CITY,
The following persons will serve on
apartments in established neig
fittee to review the compatibility of new
Jeff Clark, Developer and owner of ~ ~rtm i
Ron Johnson, Owner of a uildings
John Shaw, Architect
Ned Wood, Longfellow Neic resident
Joni Kinsey, Northside Nek resident
Benjamin Chair, Planning & Zor ng Commission
Pam Ehrhardt, Planning & Zon Commission
Betty Kelly, Historic ~n Commission
Mike Gunn, Historic on Commission
Staff from the Urban Planni~ ] Division and Housing & Inspection Services will assist the
committee in conducting ~arch for this project.
Resolution No.
Page 2
Passed and approved this
day of
,1998.
A'FFEST:
CITY CLERK
It was moved by
adopted, and upon roll call there were:
AYES:
ppdadmin\res\newbldg .doc
NAYS:
MAYOR
~ey.~,s-Office ...~ 7- ?-- ~'' ~ g
\ /
and st~conded by /" the Resolution be
,. /,
\\
"' ABSE~:
\ Champion
"\.\,.~~ Kubby
Lehman
Norton
",,,,\ O'Donnell
Thornberry
\ Vanderhoef
Prepared by: Terry Trueblood, Parks & Rec., 410 E. Washington St., Iowa City, IA 52240 (319) 356-5110
RESOLUTION NO.
RESOLUTION ACCEPTING THE WORK FOR THE REMOVAL ' AND
REPLACEMENT OF THE ROOF AND INSULATION ON THE CIVIC CENTER.
WHEREAS, the Engineering Division has recommended that the work for replacement of two
sections of the Civic Center roof, as included in a contract between the City of Iowa City and
Maintenance Associates of Marion, Iowa, dated September 9, 1997, be accepted; and
WHEREAS, the performance and payment bond has been filed in the City Clerk's office.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this day of ,19
MAYOR
Approved by
ATTEST:
CITY CLERK
City At orn y's Offic
It was moved by and seconded by
adopted, and upon roll call thero were:
AYES: NAYS: ABSENT:
pwengVesVoof-cc,doc
the Resolution be
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
Prepared by: Kim Johnson, Engineering, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5139
RESOLUTION NO. 98-246
RESOLUTION ACCEPTING THE WORK FOR THE MORMON TREK
BOULEVARD CONCRETE PAVEMENT REHABILITATION PROJECT
WHEREAS, the Engineering Division has recommended that the work for construction of the
Mormon Trek Boulevard Concrete Pavement Rehabilitation, as included in a contract between
the City of Iowa City and Cedar Falls Construction of Cedar Falls, Iowa, dated May 6, 1998,
be accepted; and
WHEREAS, the performance and payment bond has been filed in the City Clerk's office.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this 28th
ATTEST:C~ ~.
day of July ,19 98
Approved by
City Attorney's Office
It was moved by Thornberry and seconded by
adopted, and upon roll call thero were:
Vande rhoe f the Resolution be
AYES: NAYS: ABSENT:
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
pweng~'es~,ormpav2.doc
ENGINEER'S REPORT
July 8, 1998
Honorable Mayor and City Council
Iowa City, Iowa
Re: Mormon Trek Boulevard Concrete Pavement Rehabilitation Project
Dear Honorable Mayor and Councilpersons:
I hereby certify that the construction of theMormon Trek Boulevard Concrete
Pavement Rehabilitation Project has been completed by Cedar Falls
Construction Co., Inc. of Cedar Falls, Iowa, in substantial accordance with the
plans and specifications prepared by the City of Iowa City Engineering Divsion.
The required performance and payment bonds are on file in the City Clerk's
Office.
The final contract price is $210,714.00.
I recommend that the above-referenced improvements be accepted by the City
of Iowa City.
Sincerely,
Richard A. Fosse, P.E.
City Engineer
410 EAST x,~.ASitlNGTON STREET · IO~,'A CITY, IO~,VA 52240-1826 ,, (319) 356-5000 . FAX (319) 356-5009
Prepared by: Rob Winstead, St. Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319)356-5145
RESOLUTION NO. 98-247
RESOLUTION ACCEPTING THE WORK FOR THE SANITARY SEWER, WATER
MAIN AND STORM SEWER PUBLIC IMPROVEMENTS FOR VILLAGE GREEN,
PART XV, AND DECLARING THE PUBLIC IMPROVEMENTS OPEN FOR PUBLIC
ACCESS AND USE.
WHEREAS, the Engineering Division has certified that the following improvements have been
completed in accordance with the plans and specifications of the City of Iowa City:
Sanitary sewer, storm sewer, and water main improvements for Village Green,
Part XV, as constructed by Bockenstedt Excavating of Iowa City, Iowa.
WHEREAS, maintenance bonds have been filed in the City Clerk's office; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, THAT:
Said public improvements are hereby accepted by the City of Iowa City, Iowa, and that all
dedications and public improvements previously set aside as not being open for public access
are hereby formally accepted and declared open for public access and use.
Passed and approved this 28th day of Jul.y
,1998.
ATTEST:CiT~~E~,K~) z~.
MAYOR
City At{6rney's Office
It was moved by Thornberry
and upon roll call there were:
and seconded by Vanderhoef
the Resolution be adopted,
AYES:
X
NAYS:
ABSENT:
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
pwengVes\viligrl 5.doc
ENGINEER'S REPORT
July 15, 1998
Honorable Mayor and City Council
Iowa City, Iowa
RE: Village Green, Part XV
Dear Honorable Mayor and Councilpersons:
I hereby certify that the construction of the sanitary sewer, water main, and storm
sewer improvements for Village Green, Part XV have been completed in
substantial accordance with the plans and specifications of the Engineering
Division of the City of Iowa City. The required maintenance bonds are on file in
the City Clerk's office for the sanitary sewer, storm sewer, and water main
improvements constructed by Bockenstedt Excavating of Iowa City, Iowa.
I recommend that the above-referenced improvements be accepted by the City
of Iowa City.
Sincerely,
City Engineer
410 EAST WAStlINGTON STREET * IOXYA ('lT~t, IOWA 52240-1826 * (319) 356-5000 * FAX (319) 356-5009
Prepared by: Denny Gannon, Sr. Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319)356-5142
RESOLUTION NO. 98-248
RESOLUTION ACCEPTING THE WORK FOR THE SANITARY SEWER, AND
PAVING PUBLIC IMPROVEMENTS FOR RESUBDIVISION OF LOT I AND
PORTION OF LOT 2, WEST SIDE PARK, AND DECLARING THE PUBLIC
IMPROVEMENTS OPEN FOR PUBLIC ACCESS AND USE.
WHEREAS, the Engineering Division has certified that the following improvements have been
completed in accordance with the plans and specifications of the City of Iowa City:
Sanitary sewer improvements for Resubdivision of Lot 1 and Portion of Lot 2, West
Side Park, as constructed by Maxwell Construction, Inc. of Iowa City, Iowa.
Paving improvements for Resubdivision of Lot 1 and Portion of Lot 2, West Side Park,
as constructed by Metro Pavers, Inc. of Iowa City, Iowa.
WHEREAS, maintenance bonds have been filed in the City Clerk's office; and
WHEREAS, traffic control signs have been installed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, THAT:
Said public improvements are hereby accepted by the City of Iowa City, Iowa, and that all
dedications and public improvements previously set aside as not being open for public access
are hereby formally accepted and declared open for public access and use.
Passed and approved this 28th day of Ju].v ,1998.
It was moved by Tho~'nbe~'~-.y and seconded by
adopted, and upon roll call there were:
Vande~-hoef the Resolution be
AYES: NAYS: ABSENT:
X Champion
X Kubby
X Lehman
X Nodon
X O'Donnell
X Thornberry
X Vanderhoef
pwengVes\westside.doc
ENGINEER'S REPORT
July 20, 1998
Honorable Mayor and City Council
Iowa City, Iowa
RE: Resubdivision of Lot 1 and Portion of Lot 2, West Side Park
Dear Honorable Mayor and Councilpersons:
I hereby certify that the construction of the sanitary sewer, and paving
improvements for Resubdivision of Lot 1 and Portion of Lot 2, has been
completed in substantial accordance with the plans and specifications of the
Engineering Division of the City of Iowa City. The required maintenance bonds
are on file in the City Clerk's office for the sanitary sewer, improvements
constructed by Maxwell Construction, Inc. of Iowa City, Iowa and for the paving
improvements constructed by Metro Pavers, Inc. of Iowa City, Iowa.
I recommend that the above-referenced improvements be accepted by the City
of Iowa City.
Sincerely,
Richard A. Fosse, P.E.
City Engineer
410 EAST ~'ASHINGTON STREET * IOWA ('ITY, IOWA 52240-1826 · (319) 356-5000 · FAX (319) 356-5009
Prepared by: Denny Gannon, Sr. Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319)356-5142
RESOLUTION NO. 98-249
RESOLUTION ACCEPTING THE WORK FOR THE SANITARY SEWER PUBLIC
IMPROVEMENTS FOR BROKEN ARROW ESTATES.
WHEREAS, the Engineering Division has certified that the following improvements have been
completed in accordance with the plans and specifications of the City of Iowa City:
Sanitary sewer improvements for Broken Arrow Estates, as constructed by Streb
Construction Co., Inc. of Iowa City, Iowa.
WHEREAS, a maintenance bond has been filed in the City Engineer's office; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, THAT:
Said public improvements are hereby accepted by the City of Iowa City, Iowa, and that all
dedications and public improvements are hereby formally accepted.
Passed and approved this 28th
day of J u 1 y ,1998.
MAYOR
Approved by
City Attorney's Office
It was moved by Thornberry and seconded by Vanderhoef
adopted, and upon roll call there were:
the Resolution be
AYES: NAYS: ABSENT:
pwengVes%brokenar.doc
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
ENGINEER'S REPORT
July 20, 1998
Honorable Mayor and City Council
Iowa City, Iowa
RE: Broken Arrow Estates
Dear Honorable Mayor and Councilpersons:
I Hereby certify that the construction of the sanitary sewer public improvements
for Broken Arrow Estates has been completed in substantial accordance with the
plans and specifications of the Engineering Division of the City of Iowa City. The
required maintenance bond is on file in the City Clerk's Office for the sanitary
sewer improvements constructed by Streb Construction Co., Inc. of Iowa City,
Iowa.
I recommend that the above-referenced improvements be accepted by the City
of Iowa City.
Sincerely,
Richard A. Fosse
City Engineer
410 EAST WASHINGION STREET * IOWA ('ITS, IOWA 52240-1826 · (319 356-5000 * FAX (319) 356-5009
Prepared by: Don Yucuis, Finance Director, 410 E. Washington St., Iowa City, IA 52240 (319)356-5052
RESOLUTION NO. 98-250
RESOLUTION SETTING PUBLIC HEARING ON
AMENDING THE FY99 OPERATING BUDGET.
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a public hearing will be
held in the Civic Center at 7:00 p.m., August 25, 1998, to permit any citizen to be heard for
or against the proposed amendment to the FY99 Operating Budget.
The City Clerk is hereby directed to give. notice of public hearing and time and place thereof
by publication in the Iowa City Press-Citizen, a newspaper of general circulation in Iowa City,
not less than ten (10) days and not more than twenty (20) days before the time set for such
hearing.
Passed and approved this 28th day of Jul.v
,1998.
Approved by
City Attorney's Office
It was moved by Thornberry and seconded by
adopted, and upon roll call there were:
Vanderhoef
the Resolution be
AYES: NAYS: ABSENT:
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
finadm%res%operbdg .doc
Prepared by: Robert Miklo, Senior Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5240
RESOLUTION NO. 98-251
RESOLUTION APPROVING THE FINAL PLAT OF GREEN MOUNTAIN MEADOW,
IOWA CITY, IOWA.
WHEREAS, the owner, HBH Development, Inc., filed with the City Clerk the final plat of Green
Mountain Meadow, Iowa City, Iowa, Johnson County, Iowa; and
WHEREAS, said subdivision is located on the following-described real estate in Iowa City, Iowa,
Johnson County, Iowa, to wit:
Commencing at the Southeast Corner of the Northwest Quarter of Section 12,
Township 79, North, Range 6 West, of the Fifth Principal Meridian; Thence
N00°28'54"E, along the East Line of said Northwest Quarter, 328.64 feet; Thence
S89°59'53"W, 5.46 feet, to the Point of Beginning; Thence continuing S89°59'53"W,
along the North Line of Washington Park Addition, Parts 10, in accordance with the
Plat thergof recorded in Plat Book 30, at Page 54, of the Records of the Johnson
County Recorder's Office, the Easterly Projection thereof, and the North Line of
Washington Park Addition, Part 9, in accordance with the Plat thereof Recorded in
Plat Book 14, at Page 100, of the Records of the Johnson County Recorder's Office,
600.61 feet, to the Southeast Corner of a Plat of Survey, in accordance with the Plat
thereof Recorded in Plat Book 6, at Page 4, of the Records of the Johnson County
RecordeFs Office; Thence the East Line of said Plat of Survey, 535.48 feet, to the
Northeast Corner thereof; Thence S77°25'55"E, 174.27 feet; Thence S82°31'27"E,
205.68 feet; Thence N87°54'35"E, 185.00 feet; Thence S00°16'00"E, 476.07 feet, to
the Point of Beginning. Said Tract of land contains 6.53 acres, more or less, and is
subject to easements and of record.
WHEREAS, the Department of Planning and Community Development and the Public Works
Department examined the proposed final plat and subdivision, and recommended approval; and
WHEREAS, the Planning and Zoning Commission examined the final plat and subdivision and
recommended that said final plat and subdivision be accepted and approved; and
WHEREAS, a dedication has been made to the public, and the subdivision has been made with
the free consent and in accordance with the desires of the owners and proprietors; and
WHEREAS, said final plat and subdivision are found to conform with Chapter 354, Code of
Iowa (1997) and all other state and local requirements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
The said final plat and subdivision located on the above-described real estate be and the
same are hereby approved.
Resolution No. 98-251
Page 2
The City accepts the dedication of the streets and easements as provided by law and
specifically sets aside portions of the dedicated land, namely streets, as not being open
for public access at the time of recording for public safety reasons.
The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and
directed, upon approval by the City Attorney, to execute all legal documents relating to
said subdivision, and to certify a copy of this resolution, which shall be affixed to the
final plat after passage and approval by law. The City Clerk shall record the legal
documents and the plat at the office of the County Recorder of Johnson County, Iowa at
the expense of the owner/subdivider.
Passed and approved this 28th
ATTEST: C~9 7~. )~-uC)
IT
It was moved by Thornberry
adopted, and upon roll call there were:
day of July ,1998. ,
A proved b~
rn '
and seconded by 0' Donnel 1 the Resolution be
AYES: NAYS: ABSENT:
Champion
Kubby
Lehman
Norton
O'Donnell
Thomberry
Vanderhoef
ppd~dnin/res/greenmou.doc
Prepared by: Robert Miklo, Senior Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5240
RESOLUTION NO.
RESOLUTION APPROVING THE FINAL PLAT OF GREEN MOUNTAIN
IOWA CITY, IOWA.
WHEREAS, the o er, HBH Development, filed with the City final plat of Green
Mountain Meadow, Io City, Iowa, Johnson County, Iowa; and
WHEREAS, said subdivisio is located on the following-described estate in Iowa City, Iowa,
ci t o heast Corner of the i4o~ Quarter of Section 12,
Township 79, North, Ra e 6 West, of the Fif Principal Meridian; Thence
° ' " , t ~5
along the North Line of Washir Park Addiffi Parts 10, in accordance with the
54, of the Records of the Johnson
thereof, and the North Line of
~nce with the Plat thereof Recorded in
of the Johnson County Recorder's
Plat thereof recorded in Plat Bo 30, at
County Recorder's Office, the E~
Washington Park Addition, Part 9,
Plat Book 14, at Page 100, of the
Office, 600.61 feet, to the Southeast .~r of a Plat of Survey, in accordance with
the Plat thereof Recorded in Plat Book
County Recorder's Office; Thence the
to the Northeast Corner thereof;
Page 4, of the Records of the Johnson
.ine of said Plat of Survey, 535.48 feet,
S77°25'55"E, 174.27 feet; Thence
S82°31'27"E, 205.68 feet; Thence ,~ ,_ 185.00 feet; Thence S00°16'00"E,
476.07 feet, to the Point of Beginni. ;I- Said Tract f land contains 6.53 acres, more
or less, and is subject to easemen and of record.
WHEREAS, the Department of Planni g and Community D velopment and the Public Works
Department examined the proposed fi I plat and subdivision, a d recommended approval; and
WHEREAS, the Planning and Zonin Commission examined the ' al plat and subdivision and
the free consent and in accordance with the desires of the owners and pro rietors; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
The said final plat and subdivision located on the above-described real estate be and the
same are hereby approved.
The City accepts the dedication of the streets, easements as provided by law and
specifically sets aside portions of the dedicated land, namely streets, as not being open
for public access at the time of recording for public safety reasons.
The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and
directed, upon approval by the City Attorney, to execute all legal documents relating to
said subdivision, and to certify a copy of this resolution, which shall be affixed to the
final plat after passage and approval by law. The City Clerk shall record the legal
documents and the plat at the office of the County Recorder of Johnso~ County, Iowa at
the expense of the owner/subdivider.
Passed and approved this
day of ,19~
MAYOR
ATTEST:
CITY CLERK
It was moved by
adopted, and upon roll call there were:
and
AYES:
NAYS:
ppdadmin/res/greenmou .doc
A
by
by
Attorney's Office
the Resolution be
ABSENT:
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
STAFF REPORT
To: Planning & Zoning Commission
Item: SUB98-0015 Green Mountain Meadow
Final Plat
GENERAL INFORMATION:
Applicant:
Contact person:
Requested action:
Purpose:
Location:
Size:
Existing land use and zoning:
Surrounding land use and zoning:
Comprehensive Plan:
Applicable code requirements:
File date:
45-day limitation period:
60-day limitation period:
BACKGROUND INFORMATION:
Prepared by: Robert Miklo
Date: July 16, 1998
H.B.H. Development
121 Highland Drive
Iowa City, IA 52246
Phone: 354-7965
Mike Hoogerwerf
Final plat
To permit a 15-lot subdivision
2727 Rochester Avenue
6.53 acres
Single-family residential and horse
stable
North: residential, OPDH-5
East: vacant, RS-5
South: residential, RS-5
West: religious institution, RS-5
Residential
Chapter 14-7, Land Subdivisions, and
Sensitive Area Ordinance
June 25, 1998
August 9, 1998
August 24, 1998
At its June 4 meeting the Planning and Zoning Commission recommended approval of the
rezoning of this property from Low Density Single-Family Residential (RS-5) to Sensitive
Areas Overlay (OSA-5) and recommended approval of the preliminary Sensitive Areas
Development Plan and preliminary plat. The Council approved the rezoning and preliminary
plat and Sensitive Areas Development Plan on July 9.
2
ANALYSIS:
The final plat is consistent with the preliminary plat and sensitive areas development plan and
complies with the subdivision regulations. Legal papers and construction drawings have been
submitted and are being reviewed by the City Attorney' s Office and Public Works
Department. These documents and plans must be approved prior to Council consideration of
the final plat.
Neighborhood open space fees are being paid in lieu of dedication of open space for this
development. An appraisal is necessary to establish the amount of fee equivalent to 6,267
square feet of property in this subdivision. This fee will be due upon issuance of the first
building permit for the subdivision. The legal papers should provide for payment of this fee.
The legal papers should also specify the responsibility for removal of snow and maintenance
of the sidewalk on Outlot A between Green Mountain Drive and Rochester Avenue. The
sidewalk should be built at the time Green Mountain Drive is built. This will need to be
stipulated in the legal papers. The legal papers should also specify that there will be no
access to Rochester Avenue for additional dwelling units if Lot 5 redevelops in the future.
At the time of preliminary plat approval a neighboring property owner asked the applicant to
consider utilizing an existing storm water facility located to the south of this property. The
applicant has determined that this is not feasible.
STAFF RECOMMENDATION:
Staff recommends that the final plat of Green Mountain Meadow be approved subject to legal
papers and construction drawings being approved prior to City Council consideration of the
final plat.
ATTACHMENTS:
1. Location map
2. Final plat
ppdadmin%stfrep\980015rm.doc
Approved ~
K in Franklin, Director
nning &
Community Development
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Green Mountain Meadow
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LEGEND AND NOTES
Dt~glt ~F Q.OSUIE IS LESS 'IHAN 1 FOOT IN 20,000 FET
I certify that durrng the month of June, 1998, at the direction of HBH
Development. a eurvey woe mode under my superbare. of o Por~r~ of the
My Blmnlol License ex;iree December ,]1, lg__
Sl~ed befot'e me thisday of __ ,19~
Notary Public, In & for the Stote of Iowe.
City of Iowa City
Prepared by: Robert Miklo, Senior Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5240
RESOLUTION NO. 98-252
RESOLUTION APPROVING THE EXTRATERRITORIAL PRELIMINARY AND FINAL PLAT OF
DONOHOE FIFTH SUBDIVISION JOHNSON COUNTY, IOWA.
WHEREAS, the owner, Lyle Donohoe, filed with the City Clerk the preliminary and final plat of
Donohoe Fifth Subdivision, Johnson County, Iowa; and
WHEREAS, said subdivision is located on the following-described real estate in Johnson
County, Iowa, to wit:
Lot 1 of Donohoe Fourth Subdivision as recorded in Plat Book 36
- Page 29, Johnson County Recorder' s Office.
WHEREAS, the Department of Planning and Community Development and the Public Works
Department examined the proposed preliminary and final plat and subdivision, and
recommended approval; and
WHEREAS, the Planning and Zoning Commission examined the preliminary and final plat and
subdivision and recommended that said preliminary and final plat and subdivision be accepted
and approved; and
WHEREAS, a dedication has been made to the public, and the subdivision has been made
with the free consent and in accordance with the desires of the owners and proprietors; and
WHEREAS, said preliminary and final plat and subdivision are found to conform with Chapter
354, Code of Iowa (1997) and all other state and local requirements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
The said preliminary and final plat and subdivision located on the above-described real
estate be and the same are hereby approved.
The City accepts the conditional dedication of the streets, easements as provided by
agreement and by law.
The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and
directed, upon approval by the City Attorney, to execute all legal documents relating
to said subdivision, and to certify a copy of this resolution, which shall be affixed to
the preliminary and final plat after passage and approval by law. The City Clerk shall
record the legal documents and the plat at the office of the County Recorder of
Johnson County, Iowa at the expense of the owner/subdivider.
Resolution No. 98-252
Page 2
Passed and approved this 28th
day of July ,199 8.
City Attorney's Office
It was moved by Norton and seconded by Vanderhoef
adopted, and upon roll call there were:
the R, esolution be
AYES: NAYS: ABSENT:
Champion
Kubby
Lehman
Norton
O'Donnell
Thomberry
Vanderhoef
STAFF REPORT
To: Planning and Zoning Commission
Item: SUB98-0016. Donohoe Fifth Subdivision
Preliminary and Final Plat
GENERAL INFORMATION:
Applicant:
Contact person:
Requested action:
Purpose:
Location:
Size:
Existing land use and zoning:
Surrounding land use and zoning:
Prepared by: John Yapp
Date: July 16, 1998
Apex Construction Company
516 Kirkwood Avenue
Iowa City, IA 52240
Steve Schmidt
Phone: 339-1543
Preliminary and Final plat approval
To create a 2-lot commercial
subdivision
On the south side of Highway 1, at it's
intersection with Landon Avenue
8.55 acres
CH, County Commercial Highway
North:
East:
South:
West:
Agricultural, Residential; RS-I O
Agricultural, Residential; A1
Agricultural, Commercial; A1,
CH
Agricultural, Residential; A1
Comprehensive Plan:
Applicable Code requirements:
The Fringe Area Agreement encourages
agricultural uses and allows
consideration of clustered low-density
residential development in Fringe Area
C outside of the City's growth area.
Properties already zoned for a
classification inconsistent with the
Fringe Area Agreement, however,
retain the rights given by the zoning.
Chapter 14-7, Land Subdivisions
File date: June 29, 1998
45-day limitation period:
August 13, 1998
BACKGROUND INFORMATION:
The applicant, Apex Construction Company, is requesting preliminary and final plat approval
of Donohoe Fifth Subdivision, an 8.55-acre, 2-lot commercial subdivision located on the
south side of Highway 1 at it's intersection with Landon Avenue in Johnson County. The
City Council recently recommended to the Johnson County Board of Supervisors that the
proposed rezoning of 2.0 acres of property from CH, Commercial Highway, to CP2, Planned
Commercial, for property located at the intersection of Highway 1 and Yvette Street, be
approved. The proposed subdivision would create a 2-acre lot to conform to the area
proposed for CP2 rezoning.
ANALYSIS:
The proposed preliminary and final plat appears to conform to the requirements of the
County's CH and CP2 zone. This property is within Area C covered by the Fringe Area
Agreement between Johnson County and Iowa City. The agreement encourages agricultural
uses and allows consideration of clustered residential land uses outside of the growth area.
This property was zoned CH prior to the enacting of the Fringe Area Agreement, however,
and therefore the agreement recognizes the existing commercial zoning.
The proposed plat appears to be in general conformance with the City's subdivision
regulations. No new streets or other public improvements are being proposed.
Vehicular Access: The two lots will have access from existing access points on Highway 1.
The 2.0-acre lot on the west will have access from Yvette Street, an existing private road
within a 50-foot wide right-of-way. The 6.55-acre lot to the east has access via a 40-foot
wide access easement along the east lot line. A note on the proposed preliminary and final
plat states that "No new entrances onto Highway 1 are permitted at this time."
For the record, not permitting additional entrances onto Highway 1 when other alternatives
for access exist is an important consideration for development proposals along Highway 1.
Past staff reports reviewing development proposals in this area of the County have noted that
this segment of Highway 1 West is experiencing capacity constraints. Each additional point
of access along the highway creates another potential conflict point, which in turn has a
negative impact on the traffic carrying capacity of the highway. Adding additional access
points onto Highway 1 contribute to the deterioration of traffic safety/service on the
highway. While no new access points are being proposed with this subdivision, staff wants
to note for the record that any new access points onto Highway 1 proposed in the future will
be reviewed with scrutiny.
Stormwater Management: No stormwater management plan is required for this property,
because it is located in old Man's Creek watershed.
Conformance with Proposed Rezoning: The proposed subdivision would create a 2-acre lot to
conform to the 2-acre area being proposed for CP2 rezoning. The remaining 6.55 acres
would remain one lot zoned CH unless it were further subdivided in the future.
STAFF RECOMMENDATION:
Staff recommends that SUB98-0016, a request for a preliminary and final plat of Donohoe
Fifth Addition, a 8.55-acre, 2-lot commercial subdivision located on the south side of
Highway 1 at it's intersection with Landon Avenue, be approved.
ATTA C H M E NTS:
Location Map.
Preliminary and Final Plat.
Approved by:
Robert Miklo, Senior Planner
Department of Planning and
Community Development
CITY OF IOWA
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SITE LOCATION: Donohoe Fifth Subdivision SUB98-0016
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Prepared by: .Jeff Davidson, JCCOG Exec. Dir., 410 E. Washington St., Iowa City, IA 52240 (319) 356-5252
RESOLUTION NO.
RESOLUTION AUTHORIZING A FIRST AMENDMENT TO THE 28E
AGREEMENT BETWEEN THE CITY OF CORALVILLE AND THE CITY' OF
IOWA CITY PROVIDING FOR FUTURE ANNEXATIONS AND
EXTRATERRITORIAL REVIEW OF SUBDIVISION PLATS
WHEREAS, the cities of Coralville and Iowa City have established long-range growth areas which
are mutually exclusive; and
WHEREAS, the cities of Coralville and Iowa City have used sewer service area as a principle
criterion for the establishment of said long-range growth areas; and
WHEREAS, Section 354.9 of the Code of Iowa (1997) establishes the rights of cities to review
subdivision plats within two miles of their corporate limits; and
WHEREAS, said section states that cities shall establish reasonable standards and conditions for
review of subdivisions within overlapping two mile areas of extraterritorial jurisdiction via
agreements pursuant to Iowa Code Chapter 28E (1997).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
1. The Mayor and City Clerk are hereby authorized to execute the first amendment to the 28E
Agreement between the City of Coralville and the City of Iowa City which is attached hereto
and incorporated by this reference. Said agreement is hereby approved as to form and
content, and is found to be in the best interests of the dtizens of Iowa City, Iowa.
2. The City Clerk is hereby authorized to record a certified copy of this resolution, with the
executed agreement attached in the Johnson County Recorder's office and to file a copy of
the resolution and agreement with the Secretary of State, as required by Chapter 28E, Code
of Iowa (1997). The Clerk is directed to request a copy of the returned recorded document for
the permanent file maintained by the City Clerk.
Passed and approved this
day of ,1998.
A'I'FEST:
CITY CLERK
ppdadminVes~8esubdi.doc
MAYOR
City Atto~mey's Office
Prepared by: Jeff Davidson. 410 E. Washington St., Iowa City, IA 52240 (319) 356-5252
First Amendment to the 28E Agreement Between the City of
Coralville and the City of Iowa City Providing for Future
Annexations and Extraterritorial Review of Subdivision Plats
This agreement is entered into pursuant to Chapter 28E, Code of Iowa (1997), by the City of
Coralville, Iowa, hereinafter referred to as "Coralville," and the City of Iowa City, Iowa,
hereinafter referred to as "Iowa City."
WHEREAS, Coralville and Iowa City each have adopted long-range growth areas which are
mutually exclusive; and
WHEREAS, Section 354.9 of the Code of Iowa (1997) establishes the rights of cities to review
subdivision plats within two miles of their corporate limits; and
WHEREAS, Paragraph 3 of 354.9, Code of Iowa (1997), pertains specifically to overlapping
areas of review between cities, and states that cities shall establish reasonable standards and
conditions for review of subdivisions within overlapping two-mile areas of extraterritorial review
via agreements pursuant to Iowa Code Chapter 28E (1997); and
WHEREAS, Coralville and Iowa City entered into such an agreement the 27"' day of September,
1994, and according to the provisions of that agreement now desire to amend the agreement;
and
WHEREAS, it is in the best interest of the citizens of both communities to enter into such a first
amended agreement.
NOW, THEREFORE, in consideration of mutual covenants and agreements set forth herein,
Coralville and Iowa City agree as follows:
Coralville and Iowa City shall each retain exclusive review privileges for subdivisions proposed
outside of each community's corporate limits, but within each community's respective Iong-
range growth area, as shown in the attached Figure 1A.
When the area designated on the attached Figure 1A as "Iowa City Sevedng/Coralville
Annexation Area" is developed so as to require municipal sanitary sewer, it shall be
considered for severance by Iowa City and annexation by Coralville under applicable State
law standards.
Within the area designated as Area A on the attached Figure 1A, Coralville and Iowa City shall
divide and assign review authority for subdivisions based on the dotted line which shall signify
the subdivision review line between Coralville and Iowa City. Subdivisions to the west of the
2
dotted line shall be reviewed exclusively by the City of Coralville; subdivisions to the east of
the dotted line shall be reviewed exclusively by the City of Iowa City.
Within the area designated as Area B on the attached Figure 1A, a line is drawn dividing
Area B into north and south halves. The northern portion of Area B shall be reviewed
exclusively by the City of Coralville. The southem portion of Area B, including any subdivisions
within the ovedapping extraterritorial review area, shall be under the review authority of both
Iowa City and Coralville, except for the portion south of the dotted line which is the subdivision
review line. This southern area shall be reviewed exclusively by Iowa City.
This agreement shall remain effective until any annexations occur outside the respective
growth boundaries of Coralville or Iowa City, or until the agreement is cancelled or' modified by
joint agreement of the Coralville City Council and the Iowa City City Council.
This agreement shall be recorded in the Johnson County Recorder's Office and the Secretary
of State's Office as provided by Chapter 28E, Code of Iowa (1997), with each party sharing
one-half of the recording cost.
Executed with approval and on behalf of the City of Coralville and the City of Iowa City this __
day of ,1998.
CITY OF CORALVILLE
CITY Of IOWA CITY
By: By:
Mayor Mayor
A'I'I'EST: A'I'I'EST:
City Clerk City Clerk
Appro(~d,,,,y:.~~.
City Attomey's Office
3
CITY Of CORALVILLE ACKNOWLEDGEMENT
STATE OF IOWA )
) sS:
JOHNSON COUNTY )
On this day of 19 before me,
, a Notary Public in and for the State of Iowa,
personally appeared Jim Fausett and Arlys Hannam to me personally known, and, who, being by
me duly swom, did say that they are the Mayor and City Clerk, respectively, of the City of
Coralville, Iowa; that the seal affixed to the foregoing instrument is the corporate'seal of the
corporation, and that the instrument was signed and sealed on behalf of the corporation, by
authority of its City Council, passed by the City Council, and that Jim Fausett and Adys Hannam
acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary
act and deed of the corporation, by it voluntarily executed.
Notary Public in and for the State of Iowa
My commission expires:
STATE OF IOWA )
) ss:
JOHNSON COUNTY )
On this day of
a Notary Public in ;and1998, before me,
,for the State of Iowa,
personally appeared Emest W. Lehman and Madan K. Karr, to me personally known, and, who,
being by me duly swom, did say that they are the Mayor and City Clerk, respectively, of the City of
Iowa City, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the
corporation, and that the instrument was signed and sealed on behalf of the corporation, by
authority of its City Coundl, as contained in (Ordinance) (Resolution) No. passed
by the City Council, on the day of , 19 , and that
Ernest W. Lehman and Madan K. Karr acknowledged the execution of the instrument to be their
voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily
executed.
Notary Public in and for the State of Iowa
My commission expires:
jccogadm/agl/annex.doc
-""' ," ....... J ' s_ x, ~ ........... Coralville-lowa City Annexation Agreement
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Date:
June 24, 1998
To:
From:
Re:
Coralville Planning and Zoning Commission
Iowa City Planning and Zoning Commission
Jeff Davidson, Executive Director ~
Amendment to the 28E agreement between the City of Coralville and the City of
Iowa City regarding future annexations and extraterritorial review of subdivision
plats
The 28E land use agreement between Coralville and Iowa City is proposed for amendment to
reflect recent annexations by Coralville and Iowa City. The proposed agreement is attached for
your consideration and a recommendation to your respective city councils. Figure 1 has been
redrawn to reflect revisions to the Coralville and Iowa City long-range growth boundaries, and
recalculation of the two-mile extraterritorial jurisdiction lines around each city.
Two significant modifications from the 1994 agreement pertain to the shaded Area A. The River
Products Quarry property is no longer called out separately since it is now entirely within the
Coralville sewer service area, and joint review of subdivisions by Coralville and Iowa City is no
longer necessary. The other item which has been changed is the Coralville/Iowa City sewer
service area line. This line, which indicates which city would eventually provide municipal
sanitary sewer, now divides Area A between Coralville and Iowa City along the river. This is
consistent with the recently adopted Iowa City Comprehensive Plan and the Coralville
Community Plan.
I have attached Figure 1 from the 1994 agreement so you can see how the Coralville and Iowa
City long-range growth boundaries and two-mile extraterritorial jurisdiction lines have changed. I
will be present at your planning and zoning commission meetings when this is scheduled for
discussion.
Attachment
cc: City of Coralville Staff
City of Iowa City Staff
jw/men'Yjd-28e2.doc
Prepared by: Robed Miklo, Senior Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5240
RESOLUTION NO. 98-253
RESOLUTION APPROVING THE PENINSULA NEIGHBORHOOD PLAN
WHEREAS, the City owns property on the Peninsula at the west end of Foster Road; and
WHEREAS, the City intends to sell this property for private real estate development; and
WHEREAS, this provides the opportunity for the City to influence the design and development of a
model neighborhood; and
WHEREAS the City has commissioned Dover, Kohl and Partners, urban designers, to prepare a
neighborhood plan for the Peninsula neighborhood; and
WHEREAS interested citizens, developers, members of City boards and commissions
participated in the development of the Peninsula Neighborhood Plan; and
WHEREAS the Peninsula Neighborhood Plan provides a framework and guideline for the
development of a traditional neighborhood; and
WHEREAS. the Peninsula Neighborhood Plan is based on the principles of the Iowa City
Comprehensive Plan; and
WHEREAS. the Peninsula Neighborhood Plan will be the basis for the development of the
Peninsula property and may serve as a model for other new neighborhoods in Iowa City; and
WHEREAS. the City intends to request proposals from development teams interested in
purchasing the property and implementing the Peninsula Neighborhood Plan.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
1. The Peninsula Neighborhood Plan is hereby adopted.
2. The Peninsula Neighborhood Plan will be made available to development teams interested in
purchasing the property and implementing the plan.
Passed and approved this 28 th
day of July ,1998.
MAYOR
Resolution No. 98-253
Page 2
It was moved by Thornberry and seconded by
adopted, and upon roll call there were:
Kuhhy
AYES: NAYS: ABSENT:
the Resolution be
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
ppdadminVes~oeninsul.doc
City of Iowa City
MEMORANDUM
Date: July 23, 1998
To: City Council
Planning & Zoning Commission
From: Robert Miklo, Senior Planner
Re: Peninsula Neighborhood Plan
Enclosed is a DRAFT of the Peninsula Neighborhood Plan. The City Council and Planning &
Zoning Commission are scheduled to review the plan during a joint work session on July 27 at
7:30 p.m. in the City Council Chambers. Victor Dover and Sergio Vasquez of Dover, Kohl and
Partners will be at the work session. Please review the enclosed plan and identify any revisions
you would like to propose.
A resolution approving the plan as a concept to guide the private development of the Peninsula
property will be on the July 28 agenda. If there are major revisions proposed to the plan the
resolution could be deferred to the August 25th meeting of the City Council. Staff is in the
process of preparing a Request for Proposals (RFP) that will be submitted to developers
interested in purchasing the Peninsula property and implementing the plan. We anticipate that
the RFP will be reviewed by the Council at their August 25 meeting.
ENC.
Im\memVm7-22.doc
The Peninsula a new neighborhood in Iowa City
DOVER, KOHL & PARTNERS
CITY OF IOWA CITY
410 E. Washington Street, Iowa City, Iowa 52240-1826 tel: (319) 356-5000
fax: (3 19) 356-5009
5879 Sunset Drive, Suite 1
DOVER, KOHL & PARTNERS
town planning
South Miami, FL 33143 tel: (305) 666-0446 fax: (305) 666-0360
http ://www. doverkohl. tom
SUZANNE MARTINSON ARCHITECT
7910 Southwest 541h Court Miami, FL 33143 tel: (305) 667-3944 fax: (305) 663-0405
Consultant Tabu' Victor Dover, Joseph Kohl, Sergio Vazquez, James Dougherty, Dora Garzon, David
Rodriguez, Robert Gray, Kristen Thomas, Glenn Sommer, Suzanne Martinson
Table of Contents
C I
One Important Step
%,.. . j... ~,~ ~ .L... ,~ ~,~:
H~emlv~ q/ivnseI~,atllm, qt e, fjil:il*nCv, and (tlmn~;~dDO i?f reducing
reahzr Hte ~dan jnil]~fid{v ~,~q~ p~V qO' D~ a stwe~vqfid new
How This Plan Was Created
.... '2.._...: .............
The City of Iowa City purchased pllrfillns of
lcnilxsula in 993 us ng General Funds and
Supl lemenla] CDBG Fkx~d Relief Funds Fhe
pcninguia, situated m the t~odpiain ~xqll be desigued
df:'vck}ped h: th< fl,x~dphfin The t~ppcr
In Ma)~ 1998 hlwa Cit)crcaled this plan lhrough all
..... the
~ Colnmiss}un,
panoils gathered arourld six tables, rollad up their
rhis synthesis plan was presenled for IXn-ther inpkll at
Fhis repoll [)reSent8 the final plan and design
The Big ~deas
A Mix of ltoUSb~,g 1~pes throughout the
Ndg~borhood
Liles~vie~ vary; people and hmiiias have differcnl
.... nd !i~esW~es The
mix oi housing
types ranging ' ses. ih'c~worl,
larger g~ulti-st
Pedeslrian-Friendiy S~'eets
'lb make walking corrlk~rmble and saff' along sircots,
certain design details are required Sidewalks are
needed along sh'eets. Shade trees shoukt b~ provided
traffic calmed; they should not be excessively wide so
as vo encourage speeding. Paralld, on-slree~ parking
should be Ii~c norm; parkcd cars acid a layer of safety
h, pcdea rians from moving vehk:les Garage doors
are local ect facing the alleys
Iowa City's oider neighSthuds have many gainpies oj greal streels.
Create a Coormcted Bike/Pedestrian Netsyork
Bulkl v¢ithi~ ,he Traditlo~s of Mid~vcstern
Urban Architecture
Preser~,e '~rees & Vistas ~or Ptibiic En}oynmm
Special Sites for Civic Buildings
Sims should bc r0servcd for dvic buildilxgs as svmbois
John's grocery store n iowa
Reduce Car Trips: E~mourage a Corner Store,
Daycare, and "LivejPg'ork'
ilasic needs within walking distar~ce. Ndghborhoods
liltside il sol~30 basics are x~4thi~ walking disiance,
i
neigl~bGrhood
D~s~grmrs~ N otis
1the
ne~ghbofitoiltt
tjl,. neighborhtll,d
Celebrate
part oi wbal l~lake d~e Peninstda
should be calebraiLed as public
spactqs for tile erqoymcm
Tboughffully sited ow'rlooks
provide seating and galhering
Lo~ reiaining walls, D'pica[ in
oldel iowa City rlclghborhvods,
helt, situatc the homes on
genfie slop~., Illusu'a~ed is one
of {he "Green Edge Streets"
such as Soufi, Wi lienbrock
Circ}c or 'X%hlket %trace
DOvef, Kohl & Padnets, ~L sL
A M~× of Housing Types
Lites12,4cs vary; pe<~pl~ and i~miiie~
~:itv are
...... p,]ix of
SalisJ)' thoqe needs These types can be mixed c]ose}y
logelhet Ft~r example: aclached rowhouses can sil
A 'Variety of Su-ee~cs
The Ndgll~bort~ood Cen~er
..... ? ,. '.7..-.
A Flexible, Do-able Plan
The Peninsula can demonstrate how successful
traditional neighborhoods can be, and how they can
outperform conventional subdivisions. Those
subdivisions are often laid out around a narrowly-
defined "buyer profile" gleaned from market research. ./~.
Under that approach, a single house type is matched
to the "profile" and then typically repeated over and · '
over in the subdivision. The problem is that the
market often changes too quicldy for builders to
respond with the best house type or lot type. The ,
practice of building a subdivision based on narrowly-
defined "buyer profile" does not respond to the -
varying needs of homeowners or the ever-changing ,
market. Such coolde-cutter subdivisions also lack the
diversity and richness of older traditional "
pitfalls.
Platting with the Rod System;
A Naturally Phase-able Plan
Blocks should be platted into increments 8' wide.
These increments can be assembled to form a variety
of lot sizes for development. (This technique is
adapted from early American settlements which were
laid out in "rods" 16.5 feet wide. For modern
purposes, two 8' increments equal one rod.)
Iowa City, Peninsula -10- Dover, Kohl & Partners, et. al.
Single Family
Detached House
The Peninsula plan shows the physical layout of the :::. .
streets, public spaces and blocks. Intentionally, ...... Z. 2: '~ .'Z: · .
however, the plan does not indicate lot sizes or ................ ·
depending on ~e market and other considerations at ~ ~z5 ~2~' ~ Alley '
Here's how it works: Suppose a buyer acquires six ~: ~ ~ ~ ~
frontage can be used for one single-family detached :: z.: ' 7: ZZ:.~:
home, or two 24' ~de rowhouses, or a small 5l ' [ ~ ~
apa~ment building. L~artm~uilding ,_.~~
Scenario aowh0uses line house
Sho~vn is a typical block in the Peninsula neighborhood. '
I The two scenarios show the same block, built out two -' _ \
different ways. The 8' increments are indicated by the gray Alley
lines. Both scenarios show a mixture of single family /
I detached houses, zero lot line houses, rowhouses and i i i
apartments. Scenario I has a lower density. Scenario 2 _ i' L iii ~ '
shows what can happen if the same block was developed to : _ ' ,' ~ ......
i include more moderately priced homes such as zero lot line ~ · :'' ~:
houses, rowhouses, and apartments. 5l V ~'T"~X_ ~
-- j
I Apartment building flowhouses
-]J-
Iowa O[ty, Paninsula Dover, Kohl & Partnots, at. al.
!
I
Creating a Rapid Approval Process the time it needs to find the right developer(s) and Varie(y of architectural building elevations and form
I Time is mone3~ A rapid, predictable approval process agree upon the best conceivable plan. If qualified is essential. Architectural variety creates visual
is a tremendous incentive to builders and developers, proposals that meet the community's vision are not interest and sets the character for the neighborhood.
and ~vill improve the City's prospects for getting the forthcoming on the first try, the RFP should be "Stamped out" repetition of the same building form is
I type of development envisioned for this site. suspended, reformulated, and readvertised. unacceptable. Simple building shapes are generally a
good thing. Overly decorative and non-functional
The permitting process for ne~v buildings often Design matters as much as the price paid, if not more. building elements, such as false dormers should be
I requires a series of formal approvals. The number of Certainly it is important for the City to recover its avoided.
approvals can be greatly shortened if developers upfront investments in acquiring and planning the
understand what is expected of the site plan and land. Ho~vever, the most important factor over the Creative solutions to long-term housing affordabili~
I architecture. This ~vas one rationale on the City's long term life of the neighborhood is the quality of should also be rewarded in the selection process. This
part for creating this master plan. the development. The City should rank highest those single criterion should not dominate all the others,
proposals which ~vill give longevity to the tax base, a but it is important to foster economic diversity in the
I A concise code should communicate expectations sustained high quality of life for residents, and a fit neighborhood. Developers could be encouraged to
about the quality and details of the streets, the with the natural environment. devise innovative partnerships xvith nonprofit housing
placement of buildings, and the quality of groups or devise ways to maximize the mix of
architecture. The code should be simple and Allow creativity. The vision presented in this d~velling sizes and lot sizes.
understandable. City staff should work proactively document should be the starting point for developers'
I ~vith architects and developers, coaching applicants detailed designs, but proposers should be encouraged
on ho~v to make best use of the code. to imprope upon the plan.
I Recommendations Regarding the Request for Encourage teams of more than one developer and
Proposals for Developer(s) builder and a variety of architects. Developers and
The City will issue a formal Request for Proposals or builders are often specialists, tending to work ~vithin
I Request for Qualifications for a developer ~vho will one niche of the housing market; the Peninsula will
implement this plan. The City ~vill then select a call for experience in several market segments. Teams
buyer of the land from among the developers who can also help overcome the "artificial" look for which
I submit proposals. In this process, a number of most ne~v developments are fairly criticized.
criteria should apply; the price to be paid for the land Encourage a generous number of architects and
is certainly an important consideration, but not the builders on the development team.
I only consideration. The consultant team
recommends: One way to avoid umvanted repetition is to have the
development of a given street done by several
Do not rtt~h. Haste makes waste, especially where combinations of architects and builders.
land development is concerned. The City should take
Iowa City, Peninsula -12- Dover, Kohl & Partners, et. al.
Building to Street Relationship
Building Placement
Memorable neighborhoods have well defined Build-to Line locations are determined by the
public spaces. Streets and squares derive their
character from a deliberate, designed
relationship between buildings and streets. One
spacial effect is created with front yard setbacks,
and a very different effect results from
positioning building fronts along the property
line. Generally, pedestrians are the most
comfortable in relatively enclosed spaces that
result from having buildings close to the
sidewalk. People will walk more when the scene
is sufficiently enclosed and interesting.
Therefore, the location of buildings must be
regulated to ensure that defined public spaces
will be created. Building placement can be
regulated by Build-to Lines.
Build-to Line
ABuild-to Line is a line parallel to the property
line, along which the front plane of the building
will be built. Porches, stoops and ramps are not
considered the front plane of a building; these
appurtenances encroach forward of the Build-to
Line.
A Build-to Line range is flexible, as site
conditions vary. For example, building positions
may need to be adjusted around mature trees in
a few locations. The supervising planning team
should establish the Build-to Line locations for
specific sites at the time of application.
building type. Recommended ranges for Build-
to Line locations are as follows:
· Buildings with retail on the ground floor and
live/work buildings: 0' from the front
property line
· Rowhouses and offices on the ground floor:
0' to 10' from the front property line
· Houses: 5' to 25' from the property line
· Apartment buildings: 5' to 20' from the
front property line
Fronts & Backs of Buildings;
Orientation of Lots
Public spaces feel right when they are defined by
the fronts of buildings for many reasons:
· The fronts of buildings provide natural
surveillance by having "eyes on the street".
The buildings are generally more detailed,
and they have public rooms with more
windows, creating natural surveillance.
· Garage doors do not belong on the front of
buildings.
· Similar building types should face each other
across streets.
C>
Buildings face the streets, squares and greens to form good public spaces.
Arrows indicate orientation of building fronts.
/
/
· .
Iowa City, Peninsula -13- Dover, Kohl &Partners, et. al.
~,~ld ,still feel priv~,,lc This fiesign {eau~re also hejp~
crea~' agreeabb propoztbns ir~ botl~ the btdldh~g
help create privacy for homes
Garage Doo~'s
Gat-a~e door~ shuuid be posjtjoned
behind fi~e pr~ncipz~l plane of the building front
ideally garage doors shotrid f~c¢ the back, nnt the
fi~mt or s~de of lhe lol Deutd~ed garages are idl~al
HowevG artached ga'r~es are acceptant'
Garage does not dornin[e lhe slreet score
Street Types
Foster Road - 64 r.o.w.
~ Residential Street -61~ r.o.~
~..:: , l~,cqdenlia'; R, md qT' Lo.w
~g~ Green Edge Slreet - 43 r.o.~
Green Edge Road give-way~ - 36' r.o.w
Streets
All streets need not be the same. A hierarchy of
streets can create an interesting and comfortable
place to live and still accommodate cars. Roads
are more rural in character, they bring cars into
the neighborhood, generally they have walking
paths and do not have mrbs. Steers are more
urban with raised curbs, parallel paring and
wide sidewalks. The less used streets are
narrow, "~ve-way" or "one way" lanes. They
build. The map is color coded to illustrate the
varieD, of streets in lhe plan.
Foster Road - 64' r.o.w.
Residential Street - 61' r.o.w.
.~- l)iagonal Parking Street- 5 l'r.o.w. ~
Green Edge Street - 43' r.o.w. ................. , .......
-ri.~.:.i..,-=: .....:~'." ....
Green Edge Road (give-way) - 36' r.o.w.,
-.;:....'i'
.::"....:
Lane (one-way) - 29' r.o.w.
Streets should equitably serve the needs of
pedestrians, cyclists and motorists, rather than
motorists alone. Using a tight turning radii of
8' to 15' at street intersections can shorten
pedestrian crossings and inhibit recldess
drivers from turning corners at high speeds.
A Clear Zone at corners can allow oversized
emergency vehicles to turn corners. A Clear
Zone is a an area free of all obstructions such
as telephone poles, sign poles, fire hydrants, or
newspaper boxes. Shown below is a 25' radius
Clear Zone. The drawings at right illustrate
how the clear zone permits movement by the
largest vehicles used by the cit~
Clear Zones
'.
'ght-of-Way Line
Curb Clear Zone
Corner Curb Radii
Intersection examples ..................
i', 47' radius turn
:~~-64' radi us turn
~C'~',-*'*'<~,Clear Zone
..... ;..,_-. ........................
/T' Oarlton Street
Residential Road -55' r.o.w.
To Green Edge Street -47' r.o.w.
#2
Foster Road
Clear
Zone
turn
Foster Road 63'- r.o.w.
To Lane - 35'- r.o.w.
>
~ ' 47' radius turn
r,/,-- -64' radius turn
\
· -,-'%'~,Clear Zone
Walker Terrace
#3 Green Edge Road-47' r.o.w.
To Green Edge Road -35'
Iowa City, Peninsula -18- Dover, Kohl &Partners, et. al.
Alleys, Paths & Trails
Alleys improve the appearance of the street;
they allow the badCs of buildings to ~wcur in the
ba~k. Alleys allow for parking areas and garages
m be in th~ rear. Narrow house lots can be
better accommodated with rear parking. Garage
doors can face the alley instead of the si~'eet.
Alleys are rights-of-way 20 to 25' wide. In
residential areas, 12 to 15' can be paved. In
mixed use situations, the full width can be
paved. 2m alley can be chainfeted where
necessar), for ease of ~ovet/~e~t hy trucks.
Paths can be a pedestrian passage five to ten'
wide,
Thc IAa~chkecture of Th~ P~nbasu~a
conrcmpor~ry living The phcdess garag~.-scapc oi
bclk'v¢ place., a rubber slamp of hismricai modal,.
Thc ard~kects of buik~irm~s al lhc Pcninsuhl should
be challenged le design ardfiteclul~: thai is nalura/
q]'aditkmally. Midweslcrn archil:Gcl fire is
wilh widdy ovedtangin.~ c~ves, subsuxnlial picrs~ and
the erictilting qualifies ,:~f ~raditional blii}dirk)4 lypcs of
the Midwest lha~havc wofi,ed lorgenemfions Gond
dt~siguers will draw un ffadifional building Wpes for
Appropriate: Single family homes on a comtortabla sfreet in
an older neighborhood of iowa City
f'he resu}t ol a week of meeling, dles¢
input and dialogue· These depict a variety of
urbane building types, suitable l%r a
13uildable, variations on them can be ehhe~
Building '(vpes
Detached Homes
Attached Homes
The Bungalow
Apartment Building
The Four Square
Elevation
enclosed wa}kway. ][ necessary the ~arage could ~}so be altached.
ProperWLine
· 32',
First Floor Plan
..................................... :ii:. ' ..... Oovel, Kohi & Padnets, and S~tzanne Madinson
Elevation
These cottages can c
side of the building,
lower cosl for the lot.
detailing and . '
Zero Lot Line Cottages
~~r_V~gZ~i i Garage
First Floor Plan
The Bungalow
~though modest in its outward appearance, lh~s bungalow is actually a
Second Floor Plan
32'
First Floor Plan
Rowhouses
~:-~ ' ~"" '~ = '- .....V """ ~n
Eievati0n
~ ....... ' ' ' A yo~housc can abc a }a~ ~racious
hom~ 0r ~,~00 square ~ecL Most ~mponant]y, this system permits a combination
of sizes (~nd ~ric~s) to ncsHe comfon~b}y t.o~cthcr on a ~iv~n b~ock
De~achc~ ~r~es h~ the rein ~ff~c~ the opportunlt~ Yor accessory apartments, a
rm~ur~t)y occurrin~ k~rm of afk,'dab~ housin~ ~v~n b~ pmsfi~k>us neighborhoods
[ lq/2Car ~
Living
Room
, _~_6: ,,,-H .... g'~L------~.
First Floor Plan
Second Floor Plan
Details
Debunldng the
"Expensive Detail" Myth
If you walk on any of the great streels i13 Iowa City
..
.
·
. .. ....,
neigbbofimods are buildings close to the stree~ d~at
.. ,I
. . . '. ' ' d usable
Placing buildings close to tbe street and requiring
architectural detail is a reasonable expense. Details that
create scale such as ~qndow lintels and sills, expression
lines, need not be inordinately expensive.
The building details illustrated here al~ among features
found in many traditional Midwestern buildings. They
are parlot the esl ablished architectural precedents of the
regilm.
Detached Homes
~ Hipped roofs
' overhang
~' ~2'2:2]j .................:: ' Roof with wide eave
Vedically orient windows
Multi-pane sash over sash
!! :.~ [c~ &TT ..'C t':~:-T."..." "" ""with one large pane
::: "'i i ) ".--~ ....
g':: ':g' k: "":: ". ":';:~';;""" ': ~ ' ~' :'~:::~
Gabled dormer with w de
eave overhang
windows together
:/Exposed ra~er tabs
Attached Homes
Storefront Buildings
,,-- Parapets with strong
,-' cornice '
- Expression line between
........... :-- lstand2ndf!oom
l"','f, :--. 'q~"j--Front doors face front
-Accessibfi~ty can be provided
by weft designed ramps
-Raised finished floor leve
'=""" :" "~ ......... 2' improves proportions and
.......................................................................... privacy
Signage is scaled ~o the
facade ot building
--Shade for stomfi'ont
provided by balcony or
large for merchandising
I
A primary goal of the Architectural Guidelines is
authenticit)~ The Guidelines encourage construction
which is straightforward and functional, and which
draws its ornament and variety from the traditional
assembly of genuine materials. Many recent
replacement materials of metal and plastic have
shown to be initially inexpensive. These materials
have unproven durability and tend to look inferior.
Building Walls
Materials on exterior walls can create a myriad of
texture and rhythms.
· Wood siding; painted or natural (redwood and cedar
is preferred). Beaded edges offer a more polished
appearance. The shadows cast create more visual
interest. Shingle siding is also common.
, Brick masonry; tooled to shed water and throw
strong shadows.
· Stucco; can used as an accent to complement brick
expanses.
· "Hardie-Plank" siding is a composite, when painted
this siding offers the character of wood and has
shown to be resistant to moisture.
Garden Fences
Fences delineate private spaces from public and
creates visual interest on the street.
· Wood; painted white, left natural, or stained with
colors can be designed as informal and inviting or
formal and intriguing
· Wrought iron when used by itself does not offer
opacit)~ Wrought iron can be accompanied by
stone or concrete piers, or can cap a low masonary
wall.
Porches, Columns, Arches and Piers
· Porches (railings and balustrades) are
predominantly wood, painted or natural (redwood
and cedar preferred).
· Columns are predominantly painted wood.
· Arches and Piers are of Stone, Brick or reinforced
Concrete with a Stucco finish.
Roofs & Gutters
Roofs can be a standing Seam Metal or Asphalt
Shingles of the dimensional type. Gutters are
typically Aluminum or Galvanized Steel to withstand
rust.
Windows, Skylights,&Doors
Wood Sash or Clad Wood Sash.
Iowa City, Peninsula -28- [:)over, Kohl & Partners, and Suzanne Martinson
Peninsula
a new neighborhood in Iowa City
Traditional neighborhoods have endured and include
most of the truly prestigious places to live. Why?
Traditional neighborhoods have common physical
qualities which create hospitable places to live.
Traditional neighborhoods throughout the Americas
are fundamentally the same. Iowa City is fortunate
to have many neighborhoods which serve as great
examples for the new neighborhood on the Peninsula
property
Throughout the charrette process, the community
and the design team arrived at a series of
fundamental principles which adapt traditional
neighborhood design conventions and local desires to
this unique site. These "big ideas" will define the
character of the Peninsula.
An Identifiable Center & Edge
A neighborhood grows complete with an identifiable
center of its own and defined edges. The Peninsula
will a have a defined edge that preserves the nearby
green spaces. A Square will define the center of the
neighborhood. On the square, you may have a
grocery store, a daycare center, live/work buildings, as
well as a stop for the bus.
The Big Ideas
A Mix of Housing Types throughout the
Neighborhood
Lifestyles vary; people and families have different
needs. A mix of housing types can offer a range of
homes to satisfy varying needs, lifestyles and
incomes. The neighborhood will offer a healthy mix
of housing types ranging from apartments, ro~vhouses,
live/~vork homes, one story detached homes, all the
~vay to larger multi-storv homes.
The Guitar Founclation in the Northside Commercial District was built in
1004. It is a livo/work builOinO which contains a musical instrument store
anO music school; tNo owner lives 0n the socon~ floor.
Interconnected,
Pedestrian-Friendly Streets
To make walking comfortable and safe along streets,
certain design details are required. Side~valks are
needed along streets. Shade trees should be provided
along most streets. Streets must be naturalIv traffic
calmed; they should not be excessively ~vide so as to
encourage speeding. Parallel, on-street parking should
be the norm; parked cars add a laver of safety for
pedestrians from moving vehicles. Garage doors are
located facing the alleys.
iowa ci~,s oloor noi0hO0rh0o~s have many 0xam~los of 0roat stroots.
Iowa City, Peninsula -2- Dover, Kohl &Partners, et. al.
The Peninsula plan shows the physical layout of the
streets, public spaces and blocks. Intentionally,
however, the plan does not indicate lot sizes or
specify building types for each lot. This way a given
block frontage can be divided in various ways
depending on the market and other considerations at
the time of development or redevelopment.
Here's how it works: Suppose a buyer acquires six
increments of 8' each, or 48' of frontage. This
frontage can be used for one single-family detached
home, or two 24' wide rowhouses, or a small
apartment building.
Shown is a ~ypical block in the Peninsula neighborhood.
The t~o scenarios show the same block, built out two
different ways. The 8' increments are indicated by the gay
lines. Both scenarios shon~ a mixture of single family
detached houses, zero lot line houses, rowhouses and
apartments. Scenario 1 has a lower density. Scenario 2
shows what can happen if the same block was developed to
include more moderately priced homes such as zero lot line
houses, rowhouses, and apartments.
Scenario # 1
Ell
Scenario #2
Rowhouses
I
Alley
/
il :i
Apartment building
Zero lot line house
· i~ / :
Family
Detached House
Alley
Apartment building
Rowhouses
Iowa City, Peninsula -11- Dover, Kohl &Partners, et. al.
Building Placement
Memorable neighborhoods have well defined
public spaces. Streets and squares derive their
character from a deliberate, designed
relationship between buildings and streets. One
spacial effect is created with front yard setbacks,
and a very different effect results from
positioning building fronts along the property
line. Generally, pedestrians are the most
comfortable in relatively enclosed spaces that
result from having buildings close to the
sidewalk. People will walk more when the scene
is sufficiently enclosed and interesting.
Therefore, the location of buildings must be
regulated to ensure that defined public spaces
will be created. Building placement can be
regulated by Build-to Lines.
Build-to Line
A Build-to Line is a line parallel to the property
line, along which the front plane of the building
will be built. Porches, stoops and ramps are not
considered the front plane of a building; these
appurtenances encroach forward of the Build-to
Line.
A Build-to Line range is flexible, as site
conditions vary. For example, building positions
may need to be adjusted around mature trees in
a few locations.
Building to Street Relationship
Build-to Line locations are determined by the
building type and context. Recommended
ranges for Build-to Line locations are as follows:
o Buildings with retail on the ground floor and
live/work buildings: 0' from the front
property line
0 Rowhouses and offices on the ground floor:
0' to 10' from the front property line
o Houses: 5' to 25' from the property line
o Apartment buildings: 5' to 20' from the
front property line
Fronts & Backs of Buildings;
Orientation of Lots
Public spaces feel right when they are defined by
the fronts of buildings for many reasons:
· The fronts of buildihgs provide natural
surveillance by having "eyes on the street".
The buildings are generally more detailed,
and they have public rooms with more
windows, creating natural surveillance.
· Garage doors do not belong on the front of
buildings.
· Similar building types should face each other
across streets.
Buildings face the streets, squares and greens to form good public spaces.
Arrows indicate orientation of building fronts.
Iowa City, Peninsula -13- Dover, Kohl &Partners, et. al.
Finished Floor Level
The first floor of houses should be raised above the
level of the sidewalk, at least two feet. This raised
ground floor allows homes to be close to the street,
and still feel private. This design feature also helps
create agreeable proportions in both the building
facade and the street spaces. Porches and stoops also
help create privacy for homes.
Garage Doors
Garage doors should be positioned no closer than 20'
behind the principal plane of the building front.
Ideally garage doors should face the back, not the
front or side of the lot. Detached garages are ideal
because they help define private yards in the rear.
However, attached garages are acceptable if given
appropriate design treatment.
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In many recent developments: The garage is pad
of the front facade of the house.
In the Peninsula: The garage will be more
than 20' behind front plane of the house.
In many recent developments: Garage doors are forward of
the front plane of the house.
..
In the Peninsula: The Garage should not dominate the
scene.
Iowa City, Peninsula -14- Dover, Kohl &Partners, et. al.
Streets should equitably serve the needs of
pedestrians, cyclists and motorists, rather than
motorists alone. At intersections, 8' to 15'
radius turns will shorten pedestrian crossings
and encourage low speed vehicular turns.
A Clear Zone at corners can allow oversized
emergency vehicles to turn corners. A Clear
Zone is a an area free of all obstructions such
as telephone poles, sign poles, fire hydrants, or
newspaper boxes. Shown below is a 25' radius
Clear Zone. The drawings at right illustrate
how the clear zone permits movement by the
largest vehicles used by the cit~
Corner Curb Radii
#2
Foster Road
Foster Road 63'- r.o.w.
To Lane - 35'- r.o.w.
Clear Zones
|
~]"ht of W Line '~,~
· 'i' '-": '~"" ......z~z
Curb Clear Zo
i
46:' radius turn
:, / ' radius turn
o ear Zone
rr ..... .'_,2 .........................
Carlton Street
~ - 47' radius turn
,,/
~: ~ ~ -64' radius turn
~, ~
Walker Terrace
#1 Residential Road -55' r.o.w.
To Green Edge Street -47' r.o.w.
#3 Green Edge Road -47' r.o.w.
To Green Edge Road -35'
Iowa City, Peninsula -18- Dover, Kohl &Partners, eL al.
Types
Alleys - 25' Easement
,d'
..,-'/
.... ..,,.-
Patbs a}][/
(tZ~ Alley~'i'~prove the appearance of the street;
al~c~e;sh: · o ·
to be in ~e rear. Narrow house lots can be
-. with rear paring. Garage
,,,.-~,~rs can face ~e. alley instead of the street.
,,.~,,.~,,.-"' ~a ""~"',
'>"" ~leys c: s or rights-of-way 20 to 25'
f .....wide· ,(~ residegti~ areas, 12 to 15' can be
~ pave. 'In mix¢~u,~e situations, the full ~dth
~ c~ be paved: ~ alley can be chamfered where
.~ecessary Br ease ~ movement by trucks.
~ Paths c~ be a ~d~stfiaa passage five to
./ , :
Iowa City, Peninsula -19- Oover, Kohl &Partners, et. al.
The
To create the best possible neighborhood, we must
define a traditional regional architecture suitable for
contemporary living. It is not necessary to contrive a
make believe place, or rubber stamp historical models.
The architects of buildings at the Peninsula should
be challenged to design architecture that is natural.
Traditionally, Midwestern architecture is
characterized by its urbane and practical yet elegant
styles. Prairie and Bungalow styles are both responses
to the context of the place, the landscape and climate.
These houses typically have strong horizontal lines
with widely overhanging eaves, substantial piers, and
porches. Because they are responses to the climate,
elements like broad eaves and porches evolved in
vernacular architecture for practical reasons, not
nostalgic ones. These houses are honest; the
materials are emphasized and used to create a tactfie
richness and subtle ornamentation. These same
qualities can be attained within a variety of styles,
including competent modern architecture.
Architects and builders should be directed to study
the enduring qualities of traditional building types of
the Midwest that have worked for generations. Good
designers will draw on traditional building types for
their clarity of relationships, proportions, and use of
materials while integrating modern necessities.
Architecture of The Peninsula
In many recent developments: The scale is defined by the wide street and In the Peninsula: Homes and streets are a~signed in concert to create a
dominant garage doors. comfortable human scale.
.
The Peninsula
Iowa City, Peninsula -20- Dover, Kohl &Partners, and Suzanne Marljnson
Zero Lot Line Cottages
,:
1 A
3G'
These cottages can offer a less expensive option to homebuyers. Having
one side of the building on the lot line allows for a narrower lot width and
a lower cost for the lot.
Options in the building of the home can also control cost. Choosing simple
detailing and materials, a smaller garage or opting for a covered carport is
another way of reducing costs in new homes.
Garage
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r ....Jlaal~"f"t
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. -'-'-:.:-::__
LMng Room
·
10' ' ]Porch
' .....' ....
20'
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First Floor Plan
Garage
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18'
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Example of how the garage can be attached
to the house.
Iowa City, Peninsula -23- Dover, Kohl &Partners, and Suzanne Ma~nson
A primary goal of the Architectural Guidelines is
authenticit)~ The Guidelines encourage construction
which is straightforward and functional, and which
draws its ornament and variety from the traditional
assembly of genuine materials. Many recent
replacement materials of metal and plastic have
shown to be initially inexpensive. These materials
have unproven durability and tend to look inferior.
Materials
Building Walls
Materials on exterior walls can create a myriad of
texture and rhythms.
· Wood siding; painted or natural (redwood and cedar
is preferred). Beaded edges offer a more polished
appearance. The shadows cast create more visual
interest. Shingle siding is also common.
· Brick masonry; tooled to shed water and throw
strong shadows.
· Stucco; can be used as an accent to complement
brick expanses.
· "Hardie-Plank" siding is a composite; when painted
this siding offers the character of wood and has
shown to be resistant to moisture.
Garden Fences
Fences delineate private spaces from public and
creates visual interest on the street.
· Wood; painted white, left natural, or stained with
colors can be designed as informal and inviting or
formal and intriguing
· Wrought iron when used by itself does not offer
opacity. Wrought iron can be accompanied by
stone or concrete piers, or can cap a low masonary
wall.
Porches, Columns, Arches and Piers
· Porches (railings and balustrades) are
predominantly wood, painted or natural (redwood
and cedar preferred).
· Columns are predominantly painted wood.
· Arches and Piers are of Stone, Brick or reinforced
Concrete with a Stucco finish.
Roofs & Gutters
Roofs can be a standing Seam Metal or Asphalt
Shingles of the dimensional type. Gutters are
typically Aluminum or Galvanized Steel to withstand
rust.
Windows, Skylights,& Doors
Wood Sash or Clad Wood Sash.
Iowa City, Peninsula -28- Dover, Kohl & Partners, and Suzanne Martinson
Prepared by: Rick Fosse, City Engineer, City of Iowa City, 410 E. Washington St., Iowa City, IA 52240
(319) 356-5143
RESOLUTION NO. 98-254
RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATE OF COST FOR CONSTRUCTION OF NORTH
RIVERSIDE DRIVE/ARTS CAMPUS STORM SEWER, PHASE I, PROJECT,
ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID,
DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND
FIXING TIME AND PLACE FOR RECEIPT OF BIDS.
WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate
of cost for the above-named project was published as required by law, and the hearing thereon
held·
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY,
IOWA THAT:
The plans, specifications, form of contract and estimate of cost for the above-named
project are hereby approved.
The amount of bid security to accompany each bid for the construction of the above-
named project shall be in the amount of 10% of bid payable to Treasurer, City of Iowa
City, Iowa.
The City Clerk is hereby authorized and directed to publish notice for the receipt of bids
for the construction of the above-named project in a newspaper published at least once
weekly and having a general circulation in the city.
Bids for the above-named project are to be received by the City of Iowa City, Iowa, at
the office of the City Clerk, at the Civic Center, until 10:30 a.m. on the 18th day of
August, 1998. Thereafter the bids will be opened by the City Engineer or designee, and
thereupon referred to the Council of the City of Iowa City, Iowa, for action upon said bids
at its next meeting, to be held at the Council Chambers, Civic Center, Iowa City, Iowa at
7:00 p.m. on the 25th day of August, 1998, or at such later time and place as may then
be fixed.
Passed and approved this 28th
dayof July ,1998
MAYOR
Resolution No. 98-254
Page 2
ATTEST:
CI
It was moved by Thornberry
adopted, and upon roll call there were:
Approved by
and seconded by Norton
AYES: NAYS: ABSENT:
X
X
X
X
X
X
x
the Resolution be
Champion
Kubby
Lehman
Norton
O'Donnell
Thomberry
Vanderhoef
pwengVes%adcamp.doc
Prepared by: Rick Fosse, City Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5143
RESOLUTION NO. 98-255
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK
TO ATTEST AN AGREEMENT BETWEEN NNW, INC. OF IOWA CITY, IOWA,
AND THE CITY OF IOWA CITY TO PROVIDE ENGINEERING SERVICES FOR
PORTIONS OF PHASE I AND II OF THE NORTH RIVERSIDE DRIVE/ARTS
CAMPUS STORM SEWER PROJECT.
WHEREAS, the City of Iowa City and the University of Iowa desire to improve the storm water
management system in the area of Riverside Drive and the Iowa Center for the Arts Campus;
and
WHEREAS, improvement of the storm water system will necessitate a multi-phased
cooperative effort between the City and the University of Iowa; and
WHEREAS, staff has negotiated an agreement with NNW, Inc. of Iowa City, Iowa, for design of
the project and preparation of bidding documents, construction administration and inspection
services for portions of Phases I and II; and
WHEREAS, other portions of Phase I and II services have been provided by a previous contract
with NNW, Inc.; and
WHEREAS, the City Council deems it in the public interest to enter into an agreement with
NNW, Inc. for design, construction administration and inspection services.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The Consultant's Agreement attached hereto is in the public interest, and is approved as to
form and content.
2. The Mayor and City Clerk are hereby authorized and directed to execute the attached
Consultanrs Agreement.
Passed and approved this 28th
A'FFEST: C~RK'~/~'
day of J u ] y ,1998.
Ap ved~
City~t~'rRey's Office
pweng/res/arts4.doc
CONSULTANT AGREEMENT
THIS AGREEMENT, made and entered into this 28th day of Jul y
1998 , by and between the City of Iowa City, Iowa, a municipal corporation, hereina~er
referred to as the City and NNW, Inc. of Iowa City , hereinafter referred
to as the Consultant.
WHEREAS, the City of Iowa City and the University of Iowa desires to improve the storm water
management system in the area of North Riverside Drive and the Arts Campus. This agreement
includes the design of the entire system and preparation of bidding documents for the Conduit
from River Street to the International Center Parking Lot, including some pump system piping.
NOW THEREFORE, it is agreed by and between the parties hereto that the City does now
contract with the Consultant to provide services as set forth herein.
I. SCOPE OF SERVICES
Consultant agrees to perform the following services for the City, and to do so in a timely and
satisfactory manner. A hydraulic study of this area has been performed. Based on this hydraulic
study, the design Phase shall include the work necessary to determine all sizes, slopes and
location for pipes and boxes for both the gravity system and pump system. Also included in the
design will be pump sizes and schematic design. The Final plan phase shall include the work to
be done in the summer of 1998, which includes the conduit from River Street to the International
Center Parking Lot, including pump system and piping (this includes phases I and II of the overall
plan). Also included in the Final Plan Phase will be two backwater prevention systems on existing
pipes in the north Arts Campus area. Not included in the final plan phase is plans and
specifications for the other parts of the project covered in the design phase.
Work shall begin immediately on the Design Plan phase.
A. Design Phase:
Refine topographic survey of area to supplement existing City and University
maps including location of utilities. Determine location of utility conflicts with new
storm system. This will require exploratory excavation which is included in this
agreement;
Determine final size, grade and location of all storm piping including manholes,
intakes, junction boxes, backflow preventers and pump boxes for both gravity
system and pumped system.
Design pumping station including pump sizes, configuration and location.
Coordinate with University on location and appearance of pump controls.
4. Identify public right-of-way and easements for drainage in the area.
5. Coordinate with City and University for other planned work in the area.
Meet with City and University staff, to determine aesthetic and neighborhood
considerations for the project;
Work shall begin immediately on the Design Plan phase.
B. Final Plan Phase:
The final plans to be included in this contract are for Phase I and Phase II of the overall project.
The design of the conduit from the Iowa River to Riverside Drive is included in another agreement.
For Phase I this agreement includes the design of backflow preventers near Hancher Auditorium
and relocation of a City watermain and University cross connection due to future construction of
an addition onto the Alumni Center. For Phase II this agreement includes continuing the conduit
up the International Center Parking lot to the proposed pumping station, the pumping station,
pumps and storm sewer work for the pumping station. Phase II will be included in the River Street
Reconstruction Project.
Prepare detailed plans, specifications, contract documents and engineer's
estimate required for letting. Plans shall include construction staging and traffic
control necessary to maintain traffic during construction;
Contract documents shall be in accordance with City, State and Federal
requirements and shall use Iowa City Standard Construction Specifications as
base specifications;
Provide necessary prints and calculations for review by City and University
personnel;
Keep in contact with various utility companies, and other affected private and/or
governmental entities during design for purposes of project coordination.
Organize and hold the City's preconstruction meeting to be held with the
successful bidder to answer technical questions regarding construction of the
project;
Attend the following meetings and if required, make a presentation;
a. As required with City and University staff for periodic discussion of project
development.
b. City Council meetings concerning public hearing.
c. Meetings with University of Iowa Officials.
d. Neighborhood Groups.
e. Meetings with property owners during easement or R.O.W. negotiations.
7. Answer questions during the bidding process and issue addendum as needed.
Project Administration and Construction Inspection Phases:
The construction phases to be included in this contract are for Phase I and Phase II of the overall
project. The Project Administration and Construction Inspection of the conduit from the Iowa
River to Riverside Drive is included in another agreement. For Phase I this agreement includes
the Project Administration and Construction Inspection of backflow preventers near Hancher
Auditorium and relocation of a City watermain and University cross connection due to future
construction of an addition onto the Alumni Center. For Phase I1 this agreement includes
continuing the conduit up the International Center Parking lot to the proposed pumping station, the
pumping station, pumps and storm sewer work for the pumping station. Phase II will be included
in the River Street Reconstruction Project.
Co
Project Administration Phase:
1. Provide project administration;
2. Prepare field alignment and elevation information and provide construction
staking one time;
3. Make timely visits to the project during the course of construction;
4. Negotiate, prepare, and obtain approval of all change orders required by the
construction, including submission of verification information;
5. Conduct weekly construction meetings;
6. Review monthly pay estimates and submit to City Engineer with
recommendations;
7. Keep public information board on site up to date. (Board shall be furnished and
erected by City.);
8. Have available at site, in office, or by phone or pager 24 hrs/day, a full time
representative who can respond to off-hour issues and answer citizen's inquiries;
9. Keep project material, labor and inspection records as required by City;
10. Perform material testing as required by City procedures;
11. Coordinate with and inform the University of Iowa;
12. Upon completion of the project, determine final contract quantities from actual
field measurements, or from field and office records as well as period pay
estimates and submit same to the City;
13. Prepare certifications of completion for City Council acceptance;
14. Attend necessary meetings of the City Council both during the course of
construction and at the time of final project acceptance;
15. Prepare as-built drawings and operation and maintenance manual;
16. Provide City and University with mylar copy of as-built drawings.
17. Review shop drawings for compliance with plans and specifications.
Construction Inspection Phase:
Provide necessary on-site inspection and documentation utilizing a technician or
engineer experienced in the inspection and construction of structural concrete,
concrete pavement, and storm sewer;
Provide assurance construction is substantially in accordance with the plans and
specifications;
Provide certified concrete inspector as required;
Provide City with copies of daily diary entries and results of materials testing,
pictures and certification.
C=
Special
1.
Services
Preparation of elementary sketches and supplementary sketches required to
resolve actual field conditions encountered;
Assist the City as expert witness in litigation arising from the development of
construction of the project and in hearings before various approving and
regulatory agencies.
II. TIME OF COMPLETION
The intent of the City and University is to begin construction during the summer of 1998. The
target letting date for the first phase of work is August 18, 1998. The Consultant shall strive to
complete the following phases of the Project in accordance with the schedule shown.
Design Phase - Complete design necessary for the first phase of final plans in
accordance with the dates shown below. The remainder of the design shall be
completed October 1998.
Final Plan for Phase I - 90% review plans to City & University - June 30, 1998.
Phase I Project Administration and Construction Inspection - The target date for
commencing construction is September 1, 1998
Final Plan for Phase II - 90% review plans to City & University - January 15, 1998.
Phase II Project Administration and Construction Inspection - The target date for
commencing construction is March, 1999
III.
If any phase of the project is delayed by the City or University, the dates shall be revised
accordingly.
GENERAL TERMS
The Consultant shall not commit any of the following employment practices and
agrees to prohibit the following practices in any subcontracts.
To discharge or refuse to hire any individual because of their race, color,
religion, sex, national origin, disability, age, marital status, sexual
orientation or gender identity.
To discriminate against any individual in terms, conditions, or privileges of
employment because of their race, color, religion, sex, national origin,
disability, age, marital status, sexual orientation or gender identity.
4
Should the City terminate this Agreement, the Consultant shall be paid for all work
and services performed up to the time of termination. However, such sums shall
not be greater than the "amount not to exceed" amount listed in Section IV. The
City may terminate this Agreement upon seven (7) calendar days' written notice
to the Consultant.
This Agreement shall be binding upon the successors and assigns of the parties
hereto, provided that no assignment shall be without the written consent of all
Parties to said Agreement.
It is understood and agreed that the retention of the Consultant by the IOity for the
purpose of the Project shall be as an independent contractor and shall be
exclusive, the Consultant shall have the right to employ such assistance as may
be required for the performance of the Project.
It is agreed by the City that all records and files pertaining to information needed
by the Consultant for the project shall be available by said City upon reasonable
request to the Consultant. The City agrees to furnish all reasonable assistance in
the use of these records and files.
It is further agreed that no Party to this Agreement shall perform contrary to any
state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa.
At the request of the City, the Consultant shall attend such meetings of the City
Council relative to the work set forth in this Agreement. Any requests made by
the City shall be given with reasonable notice to the Consultant to ensure
attendance.
The Consultant agrees to furnish, upon termination of this Agreement and upon
demand by the City, copies of all basic notes and sketches, charts, computations,
and any other data prepared or obtained by the Consultant pursuant to this
Agreement without cost, and without restrictions or limitation as to the use relative
to specific projects covered under this Agreement. In such event, the Consultant
shall not be liable for the City's use of such documents on other projects.
The Consultant agrees to furnish all reports, specifications, and drawings, with
the seal of a professional engineer affixed thereto or such seal as required by
Iowa law.
The City agrees to tender the Consultant all fees in a timely manner, excepting,
however, that failure of the Consultant to satisfactorily perform in accordance with
this Agreement shall constitute grounds for the City to withhold payment of the
amount sufficient to properly complete the Project in accordance with this
Agreement.
Should any section of this Agreement be found invalid, it is agreed that the
remaining portion shall be deemed severable from the invalid portion and
continue in full force and effect.
Original contract drawings shall become the property of the City. The Consultant
shall be allowed to keep mylar reproducible copies for the Consultant's own filling
use.
Fees paid for securing approval of authorities having jurisdiction over the Project
will be paid by the City.
Upon signing this agreement, Consultant acknowledged that Section 362.5 of the
Iowa Code prohibits a City officer or employee from having an interest in a
contract with the City, and certifies that no employee or officer of the City, which
includes members of the City Council and City boards and commissions, has an
interest, either direct or indirect, in this agreement, that does not fall within the
exceptions to said statutory provision enumerated in Section 362.5.
IV.
COMPENSATION FOR SERVICES
The City agrees to pay for services stated in this agreement on an hourly basis at the
hourly rates shown in Appendix A, attached hereto, with a maximum not to exceed
amount for each phase:
Design Phase: Thirty Nine Thousand Two Hundred dollars ($39,200.00).
Final Plan for Phase h Five Thousand Four Hundred dollars ($5,400.00).
Project Administration and Construction Inspection for Phase I: Four Thousand Five
Hundred dollars ($4,500.00).
Final Plan for Phase I1: Twenty Seven Thousand Two Hundred dollars ($27,200.00).
Project Administration and Construction Inspection for Phase Ih Twenty Thousand Three
Hundred dollars ($20,300.00).
V. MISCELLANEOUS
All provisions of the Agreement shall be reconciled in accordance with the
generally accepted standards of the Engineering Profession.
It is further agreed that there are no other considerations or monies contingent
upon or resulting from the execution of this Agreement, that is the entire
Agreement, and that no other monies or considerations have been solicited.
Title: Mayor
Date: July 28, 1998
yO.R iHE,/t~ON~ ~
Title: ~~ ~/L~ ~v~X'C
City Attorney's Office
Date
6
Prepared by: James Brachtel, Sr. Civil Engineer, City of Iowa City, 410 E. Washington St., Iowa City, IA 52240 (319)
356-5149
RESOLUTION NO. 98-256
RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATE OF COST FOR CONSTRUCTION OF THE 1998
PAVEMENT MARKING'PROJECT, ESTABLISHING AMOUNT OF BID
SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO
PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR
RECEIPT OF BIDS·
WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate
· of cost for the above-named project was published as required by law, and the hearing thereon
held.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY,
IOWA THAT:
The plans, specifications, form of contract and estimate of cost for the above-named
project are hereby approved.
The amount of bid security to accompany each bid for the construction of the above-
named project shall be in the amount of 10% of bid payable to Treasurer, City of Iowa
City, Iowa·
The City Clerk is hereby authorized and directed to publish notice for the receipt of bids
for the construction of the above-named project in a newspaper published at least once
weekly and having a general circulation in the city.
Bids for the above-named project are to be received by the City of Iowa City, Iowa, at
the office of the City Clerk, at the Civic Center, until 10:30 a.m. on the 18th day of
August, 1998. Thereafter the bids will be opened by the City Engineer or designee, and
thereupon referred to the Council of the City of Iowa City, Iowa, for action upon said bids
at its next meeting, to be held at the Council Chambers, Civic Center, Iowa City, Iowa at
7:00 p.m. on the 25th day of August, 1998, or at such later time and place as may then
be fixed.
Passed and approved this 28th
dayof ~lu'ly ,19 98
MAYOR
Resolution No. 98-256
Page 2
AI'FEST:
Approved by
Ci e
It was moved by Thornberry and seconded by
adopted, and upon roll call there were:
Vanderheef
the Resolution be
AYES: NAYS: ABSENT:
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
pweng\res~pavemark,doc
Prep'd by: Sarah E. Holecek, First Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319)356-5030
RESOLUTION NO. 98-257
RESOLUTION AUTHORIZING CONVEYANCE OF VACATED PORTIONS OF
SECOND AVENUE COURT RIGHT-OF-WAY LOCATED NORTH OF MUSCATINE
AVENUE AND WEST OF FIRST AVENUE TO THE PLACE/COMMERCIAL REAL
ESTATE (DAVID K. DARR FAMILY LIMITED PARTNERSHIP II), THE RED~VEL-
OPER OF THE SUBJECT PROPERTY AND OWNER OF ALL ABUTTING
PROPERTIES
WHEREAS, On July 28, 1998, the City Council held a public hearing on a Resolution of Intent
to Convey vacated portions of Second Avenue Court located north of Muscatine Avenue and
west of First Avenue for the purpose of facilitating redevelopment of the adjacent properties;
and
WHEREAS, Said adjacent properties have been acquired by The Place/Commercial Real Estate,
(David K. Darr Family Limited Partnership II) the developer, for said redevelopment; and
WHEREAS, the developer has offered the sum of 936,800 for the 6400 square foot parcel
(95.75 per square foot), which is consistent with recent valuations for City public works
projects acquisitions in the area; and
WHEREAS, as additional consideration for the vacation and conveyance of the subject
property, the developer has agreed to certain additional conditions on the redevelopment of
the site, which conditions are designed to satisfy public needs and negative externalities
directly associated with the redevelopment of the subject property; and
WHEREAS, with the redevelopment of the subject property, the City will not need the vacated
portions of the right-of-way to provide access to property in the area; and
WHEREAS, the redevelopment of the subject property is in the public interest.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA,
that:
The Mayor and City clerk are hereby authorized to execute a Quit Claim Deed
conveying the City's interest in the vacated portion of Second Avenue Court located
north of Muscatine Avenue and west of First Avenue to The Place/Commercial Real
Estate, under the legal entity of David K. Darr Family Limited Partnership II, for the
purpose of facilitating redevelopment of the adjacent properties, for the sum of
936,800.
The Mayor and City Clerk are further authorized to execute and attest appropriate
easement agreements for the retention of utility easements for placement and
Resolution No. 98-257
Page 2
maintenance of public improvements and utilities located within the vacated areas and
to execute and attest the Developer's Agreement which contains those additional
conditions on the redevelopment of the site designed to satisfy public needs and
ameliorate negative externalities directly associated with the redevelopment of the
subject property.
The City Attorney is authorized to deliver said Quit Claim Deed to the developer. The
deed, easement agreement, development agreement and any other documentation
required by Iowa Code §364.7 (1997) shall be recorded by the City Clerk in the
Johnson County Recorder's Office at the Developer's expense.
It was moved by Thornberry and seconded by
adopted, and upon roll call there were:
0 ' Donne] 1 the Resolution be
AYES: NAYS: ABSENT:
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
Passed and approved this
28th
day of July , 1998.
MAYOR
ATTEST:
Prepared by: Sarah Holecek, First Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319)356-5030
RESOLUTION NO. 98-258
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO
ATTEST A LEASE AGREEMENT FOR PUBLIC PROPERTY WITH HAWKEYE
LUMBER COMPANY FOR RENTAL OF THE VACATED PORTION OF ALLEY
RIGHT-OF-WAY BETWEEN LAFAYETTE STREET AND BENTON STREET IN
IOWA CITY, IOWA FOR PURPOSES OF STORAGE AND SECURITY.
WHEREAS, on July 28, 1998 the City of Iowa City, Iowa passed an Ordinance vacating the
northern 200 feet of the alley right-of-way between LaFayette Street and Benton Street, west
of Dubuque Street; and
WHEREAS, Hawkeye Lumber owns the surrounding property and has requested that they be
allowed to use and control the subject property for the purposes of storage and security; and
WHEREAS, under the proposed lease, Hawkeye Lumber shall pay the sum of $200 per year
for the 200' x 20' parcel, with said lease running for a term of three years; and
WHEREAS, it is in the best interest of the public and City of Iowa City to execute the attached
Lease.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
The Lease Agreement attached hereto and made a part hereof, is approved as to both
form and content.
The Mayor and City Clerk are hereby authorized to execute and attest the Lease
Agreement, and the City Clerk is directed to furnish a copy thereof to any citizen
requesting the same.
Passed and approved this 28th
sarah\landuse\lurnbleas. res
day of Jul , 1998.
A db
?
Resolution No. 98-258
Page 2
It was moved by Tho~'nben'.y and seconded by
adopted, and upon roll call there were:
Vanderhoef the Resolution be
AYES: NAYS: ABSENT:
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
CITY OF IOWA CITY
LAND LEASE
This agreement, is made and entered into this Z S day of ~
~L-{,~ ,
1998, by and between the City of Iowa City, Iowa, a municipal corporation, (hereinafter
"City"), whose address for the purpose of this lease is 410 E. Washington St., Iowa City,
Iowa, 52246, and Hawkeye Lumber Company, (hereinafter "Hawkeye"), whose address for
the purpose of this lease is 803 South Dubuque St., Iowa City, Iowa.
WITNESSETH THAT:
Property leased. In consideration of the mutual terms, agreements, and conditions
contained herein, the City agrees to lease unto Hawkeye the property described as
the vacated, northern 200 feet of the alley right-of-way between LaFayette Street
and Benton Street, west of Dubuque Street, which parcel is approximately 20 feet
wide, and which is situated in Iowa City, Johnson County, Iowa.
m
Term, This lease shall be in effect for 3 years, beginning the 1st day of August,
1998, and ending the 31st day of July, 2001. Upon the mutual consent of Hawkeye
and the City, this lease may be extended by additional three year periods, provided
said extensions are executed as written addenda hereto.
Rent. Hawkeye agrees to pay the City rent for the leased premises as follows: $200
per year, in advance, payable on the 1 st day of August for each year during the
term of this lease. Payment received after the 15th day of August shall draw
interest at 9% per annum from the date due, until paid. Hawkeye shall be
responsible for property taxes, if any, on the leased premises.
Possession. Hawkeye shall be entitled to possession on the first day of the term of
this lease, and shall yield possession to the City at the time and date of the close of
this lease, except as herein provided. Should the City be unable to give possession
on said date, Hawkeye's only damages shall be a rebate of the pro rata rental.
Further, should City require the use of said property at any time during the terms of
this lease, Hawkeye shall vacate same upon thirty (30) days written notice of the
City's intention to retake possession, and Hawkeye's only damages shall be a rebate
of the pro rata rental.
Use of premises. Hawkeye's use of the premises under this lease shall be limited to
storage of materials upon the surface of the property, and the installation of gates
and/or fencing upon the premises for security purposes. Hawkeye shall provide
unhindered access to the premises to the City and U.S. West for the purposes of
maintaining the utilities currently in place within the vacated right-of-way. Further,
should the City and/or U.S. West need to excavate for the purposes of maintaining,
replacing or placing utilities on the premises, Hawkeye shall remove all materials in
the area to be excavated to allow access to the property. Hawkeye shall not use or
permit the premises to be used for any unlawful purpose. Hawkeye shall comply
with all local, state and federal codes.
Maintenance and repairs. Hawkeye shall be responsible for maintenance and repair
of the premises, and agrees to restore the premises to their condition at the
commencement of this lease· Hawkeye shall make no structural alterations or
improvements to the leased premises without first obtaining the City's written
approval.
Reasonable care of property. Hawkeye shall not permit or allow any portion of the
premises to be damaged by any negligent act or omission of Hawkeye or its
employees, and Hawkeye agrees to surrender the premises at the expiration of this
agreement in as good condition as at the commencement of this agreement, normal
wear and tear excepted. Hawkeye agrees to give the City free access to inspect the
premises at all reasonable times.
Official notices. Notices to the City as herein provided shall be sufficient if sent by
regular mail, postage prepaid, to the City Clerk, 410 E. Washington St., Iowa City,
Iowa 52240. Notices to Hawkeye shall be sufficient if sent by regular mail, postage
prepaid, to Hawkeye Lumber Company, 803 S. Dubuque St., Iowa City, Iowa
52240. ,
Assignment or Transfer. Hawkeye shall not assign or transfer this lease, or any
interest herein, or sublet the premises or any part thereof without the prior written
consent of the City.
10.
Changes to be in writing. This agreement shall not be modified, waived, or
abandoned except in writing duly executed by both parties. This agreement
contains the whole agreement of the parties, and is not assignable by either party
without the written consent of the other.
11.
Severability. In the event any portion of this lease is found invalid, the remaining,
portions shall be deemed severable and shall remain in full force and effect.
12.
Indemnification. To the fullest extent permitted by law, Hawkeye shall indemnify
and hold harmless the City of Iowa City, its agents, servants, and employees
against all claims, demands, and judgments made or recovered against the City for
damages to real or tangible personal property, or for personal injury, bodily injury, or
death to any person arising out of, or in connection with, any acts or omissions or
use or misuse of the leased premises by Hawkeye, its agents, or sublessees, or any
one directly or indirectly employed by any one of them.
This agreement shall extend to and be binding upon the heirs, executors, administrators,
trustees, successors, receivers, and assigns of the parties hereto.
IN WITNESS WHEREOF, the parties hereto have executed this lease as of the day and year
first above written.
sarah/landuse/lurnblea.doc
Francis T. Driscoll, Manager and Authorized
Agent
By:
Prepared by: Sarah Holecek, First Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
\ RESOLUTION NO.
'ION AUTHORIZING THE MAYOR TO SIGN AND THE CITY C TO
ATTEST LEASE AGREEMENT FOR PUBLIC PROPERTY WITH EYE
LUMBER zANY FOR RENTAL OF THE VACATED OF ALLEY
RI(~ BETWEEN LAFAYETTE STREET AND STREET IN
IOWA CITY, IA FOR PURPOSES OF STORAGE AND SE ~ITY.
WHEREAS, on July 28, 1
northern 200 feet of the alle
of Dubuque Street; and
8 the City of Iowa City, Iowa pas
'ight-of-way between LaFa'
an Ordinance vacating the
and Benton Street, west
WHEREAS, Hawkeye Lumber the surrounding
allowed to use and control the sub ,'t property
and has requested that they be
purposes of storage and security; and
WHEREAS, under the proposed 4awkey~
for the 200' x 16' parcel, with said le~
shall pay the sum of $200 per year
for a term of three years; and
WHEREAS, it is in the best interest of the
Lease.
~lic and City of Iowa City to execute the attached
NOW, THEREFORE, BE IT
IOWA, THAT:
THE
COUNCIL OF THE CITY OF IOWA CITY,
1. The Lease Agreement att hereto and de a part hereof, is approved as to both
form and content. /
2. The Mayor and Cit~Cle are hereby authoriz to execute and attest the Lease
Agreem. ent, and t City Clerk is directed to fur ish a copy thereof to any citizen
3. ~ hereby authorized to execute ny subsequent renewals, as
provided in tl attached Lease Agreement.
Passed and appro this day of , 998.
ATTEST:
CITY CLERK
sarah\landuse\lumbleas.res
MAYOR
A provcd) by
Prepared by: Eleanor Dilkes, City Attomey, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 98-259
RESOLUTION DECLINING TO CONSIDER AN APPEAL FILED BY ATTORNEY
JOHN T. NOLAN OF THE DECISION OF THE HISTORIC PRESERVATION
COMMISSION APPROVING A CERTIFICATE OF APPROPRIATENESS FOR
621 SOUTH SUMMIT STREET.
WHEREAS, pursuant to Title 14, Chapter 4, Article C of the City Code and State law the Iowa City
Historic Preservation Commission has the authority to review and act upon applications for
proposed alterations to exterior features within areas designated as historic districts (applications
for Certificates of Appropriateness); and
WHEREAS, at its meeting of June 22, 1998 the Iowa City Historic Preservation Commission
approved a Certificate of Appropriateness for 621 South Summit Street to allow an addition at the
rear of the home; and
WHEREAS, City Code Section 14-4C-7(E) provides that an aggrieved applicant may appeal a
decision of the Commission regarding a Certificate of Appropriateness in an historic district to the
City Council and State law provides for an appeal by an aggrieved party; and
WHEREAS, on July 1, 1998, attorney John T. Nolan, on behalf of 14 individuals, filed with the City
Clerk a purported notice of appeal of the Commission's approval of the Certificate of
Appropriateness; and
WHEREAS, the 14 individuals listed on said Notice of Appeal were not the applicant for said
certificate or otherwise a party to the proceedings before the Commission; and
WHEREAS, said individuals do not have a right of appeal from the Historic Preservation
Commission's decision and therefore, the City Council has no jurisdiction to consider said appeal.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
The City Council of the City of Iowa City declines to consider or exercise jurisdiction over
said purported notice of appeal filed by attorney John T. Nolan on behalf of 14 named
individuals with the City Clerk of the City of Iowa City on July 1, 1998.
Resolution No. 98-259
Page 2
Passed and approved this 28 th
A3'FEST:C~ ~.
It was moved by Thornberry
adopted, and upon roll call there were:
day of Ju]y
MAYOR
and seconded by
,1998.
City Attorney's Office
Vandef'hoef the Resolution be
AYES: NAYS: ABSENT:
· Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
eleanor%621 sumt. doc
July 20, 1998
CITY OF I0 W.d CITY
John T. Nolan
Attorney at Law
22 E. Court Street
Iowa City, IA 52240
Re: Historic Preservation Commission - 621 S. Summit Street
Dear Mr. Nolan:
On July 1, 1998, you filed a "Notice of Appeal" with the City Clerk on behalf of 14 individuals
wherein these individuals sought to appeal the Historic Preservation Commission's approval of
a certificate of appropriateness for the addition to 621 S. Summit Street to the City Council. As
I have previously stated, it is my opinion that the neighbors do not have the right to appeal the
Commission's decision to the City Council. As I indicated when the above-matter was discussed
at the City Council meeting on July 7, 1998, there will be a proposed resolution on the Council's
July 28 agenda wherein the Council declines to consider the appeal.
Please call me if you have any questions.
Eleanor M. Dilkes
City Attorney
CC:
James K. Weston, II, Attorney for Gary and Judith Calhoun
City Council
Scott Kugler, Associate Planner
Karin Franklin, PCD Director
Steve Atkins, City Manager
410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 · (319) 3~i6-5000 · FAX (319) 356-5009
Prepared by: Karin Franklin, Director, PCD, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5232
RESOLUTION NO, 98-260
RESOLUTION APPROVING THE CALL TO ARTISTS AND THE BUDGET FOR
THE PUBLIC ART COMPONENT OF THE WATER FEATURE TO BE
INCLUDED IN THE DOWNTOWN STREETSCAPE IMPROVEMENTS ON THE
PEDESTRIAN MALL.
WHEREAS, the Iowa City Public Art Program Acquisition Procedures provide for City Council
consideration of each "Call to Artists" and project budget; and
WHEREAS, the Public Art Advisory Committee has selected the water feature or fountain in the
Downtown Streetscape Project as the primary public art project for FY99; and
WHEREAS, the Public Art Advisory Committee has developed a "Call to Artists" and a proposed
budget for said project; and
WHEREAS, the Public Art Advisory Committee, at their meeting on July 16, 1998, recommended
approval of same.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
The Call to Artists and Project Budget, attached herewith, for the water feature in the Downtown
Streetscape are hereby approved.
Passed and approved this 28th
A'I'FEST:C~ ~.
day of J u 1 y ,1998.
City Attorney's Office
ppddir~es\water. doc
Resolution No. 98-260
Page 2
It was moved by Thornberry and seconded by
adopted, and upon roll call there were:
Kubby
AYES: NAYS: ABSENT:
X
X
X
X
X
X
X
the Resolution be
Champion
Kubby
Lehman ,
Norton '
O'Donnell
Thornberry
Vanderhoef
CALL TO ARTISTS
The Public Art Advisory Committee of the City of Iowa City is pleased to invite artists from Iowa,
Illinois, Wisconsin, Minnesota, South Dakota, Nebraska and Missouri to submit slides and
portfolio materials to be considered for design and construction of a WATER FEATURE in
Phase II of the Downtown Streetscape Construction Project, a 3-year, $2.3 million renovation of
the pedestrian mall and downtown area. DEADLINE for submission is September 15, 1998.
(Please see Submission Requirements below.) ,
Project: WATER FEATURE
Location: City Plaza at the intersection of Dubuque and College Streets, Iowa City, IA
Tasks: Design of Water Feature and Participation in the Fabrication and
Installation of the Art Component
Background and Site Description: Located at the heart of Iowa City, a new water feature will
grace City Plaza near the intersection of Dubuque and College Streets in an outdoor pedestrian
mall.
In this park-like setting, pedestrians gather for shopping, dining, art fairs, performances and
various recreational activities. During the summer months music is performed every Friday
night near the fountain (water feature). During the day people shop and attend to business in
the garden park of central downtown Iowa City. Iowa City and surrounding communities have a
population 90,000. Iowa City is home to the University of Iowa. The university community is
composed of 60,000 people from all over the United States and 100 countries. This small
international city is surrounded by mid-western prairie land and laced with rivers and streams.
The Iowa River borders the downtown.
Project Goals:
1. To create a spectacle which inspires and delights
2. To create a pavement and jet-style composition
3. To conceptually illustrate labyrinths, compasses weather, direction and/or time, or other
appropriate themes
Parameters for Water Feature:
Dimensions of site: footprint - approx. 48'x48' (see attached map), height (for water
element) 10' max.
· Materials should be durable; sensitive to Midwestern weather; as vandal proof as possible;
and easy to maintain.
· Feature should be interactive and safe.
· Desire flexibility in use (water may be turned off and area used for activity).
· Feature should be effective with or without water (e.g. off-season or during other activities).
· Lighting as part of the artistic element is possible.
· No music or sound other than water should be included.
· Overspray from feature should not inhibit use of surrounding sections of the pedestrian mall.
· Variable heights in water jets are acceptable.
· Depending on the final site location, construction should support the weight of a fire truck
(70,000 Ibs.). ,
· Ability to work with the streetscape engineer, other design consultants, and fabricators is
essential.
· Experience with fountains is preferred but not required.
Project Budget:
(Attached)
Streetscape Map:
(Attached)
Selection Process:
Submitted materials will be reviewed by the Artist Selection Panel for the City of Iowa City
comprised of arts professionals, the Public Art Advisory Committee and community
representatives. Following the initial review, 2-3 semi-finalists will be asked to submit more
detailed proposals for this project. Semi-finalists will be brought to Iowa City and paid an
honorarium and travel expenses.
Eligibility:
1. All professional artists living in the state of Iowa and the contiguous states of Wisconsin,
Minnesota, Illinois, Nebraska, Missouri, and South Dakota who work in two or
three-dimensional media including integrated works.
Priority will be given to artists experienced with integrated infrastructure projects using
pavement art and jet style water features.
Artists must be able to work with engineers and an established design team to insure
safety and functionality.
The City of Iowa City does not discriminate against any individual in terms, conditions, or
privileges of employment because of their race, color, religion, sex, national origin,
disability, age, marital status, gender identity, or sexual orientation.
3
Submission Materials:
1, One set of 10, 35mm slides in clear plastic sheet labeled with:
a. Name of Artist
b. Number, to correspond with Annotated Slide List
c. Red dot in Lower Left Corner
d. Date
e. Title
Annotated Slide List
a. name
b. number of each slide
c. title
d. media
e. dimensions
f. date
g. descriptive notes where applicable, including location and budget
3. Resume (10 copies)
4. Collections List (10 copies)
5. Two References: Name, Title, Address, Phone, E-mail (10 copies)
=
Letter of Interest:
(One page maximum) Outline of preliminary ideas, and any background information that
would support the artist's qualifications for the project. It is emphasized that specific
proposals are not requested and will not be reviewed at this time. (10 copies)
Submission Deadline and Project Schedule:
Submittals should be received by 5:00 p.m. September 15, 1998 at:
Department of Planning & Community Development
410 E. Washington Street
Iowa City, IA 52240
During the weeks of September 21 to October 2, submittals will be reviewed by the Public Art
Advisory Committee and the Artist Selection Panel. Two or three semi-finalists should be
selected by October 5.
CONTACT:
Karin Franklin, Director
Iowa City Department of Planning
and Community Development
319-356-5230
ppdiAartrel.doc
DOWNTOWN STREETSCAPE WATER FEATURE
PROPOSED BUDGET
FY99
Honorarium for semi-finalists ($300/finalist--2 to 3 finalists)
Travel expenses for semi-finalists
Award for design
Materials & fabrication of art component
Administration & contingency
TOTAL
$ 900
750
10,500
59,500
3,350
$75,000
Assumes relocation of existing fountain and installation of all water lines and jets
are part of basic fountain line item in streetscape budget.
PAAC APPROVAL:
CITY COUNCIL APPROVAL:
jul.,v 28, :~998
paffnbud
\ f \
CITY PLAZA
\ / \
E
\
,,,, ,/
f
t o,_, /
\ /
·
\ }
IOWA CITY DOWNTOWN
STREETSCAPE WATER FEATURE
Af~EA PLAN 1", 20'
MAXIMUM PUBUC ART / WA'E:R FEATURE AREA
APPROXIMATELY 48 Fr X 48 Fr
APPROXIMATELY 400 SQUARE FEET ffJd'//'/'d~"t"E'~
20 FT. X 20 FT ·
/ O.:, /
\ /
CITY PLAZA
/
\
HOLlDAY INN
Prepared by: Dennis Mitchell, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 98-261
CONSIDER A RESOLUTION AUTHORIZING FUNDING FOR THE
CONSTRUCTION OF AN AIRPORT TAXIWAY AND RAMP ON AIRPORT
PROPERTY TO BE LEASED TO IOWA JET SERVICES, INC.
WHEREAS, Iowa Jet Services, Inc. ("IJS") has submitted an application to become a fixed base
operator at the Iowa City Municipal Airport; and,
WHEREAS, IJS has requested to lease property at the Airport in order to construct a hangar
facility estimated to cost $2,300,000 from which it will conduct commercial aeronautical
activities; and,
WHEREAS, IJS has proposed to enter into a lease with the Iowa City Airport Commission in
which the hangar facility would become the property of the Airport at the end of the lease; and,
WHEREAS, IJS and the Iowa City Airport Commission are negotiating a lease to rent IJS
property located in what is commonly known as the "north commercial area" of the Airport; and
WHEREAS, IJS has requested that the City of Iowa City pay the cost of constructing an airport
taxiway and ramp to said hangar facility on the basis that it would not have incurred such costs
to the same extent if it had been able to locate its hangar facility near the Airport Terminal
Building where the other commercial aeronautical businesses at the Airport are located; and
WHEREAS, the airport taxiway and ramp would remain the property of the Airport; and
WHEREAS, the cost of constructing the airport taxiway and ramp is estimated at $250,000; and
WHEREAS, IJS anticipates employing 25 to 35 people at said hangar facility with an annual
payroll exceeding $1,000,000.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA:
It is in the public interest to use city funds to pay for the cost of constructing an
airport taxiway and ramp on Airport property to be leased to Iowa Jet Services
provided that Iowa Jet Services constructs the aforementioned hangar facility on
said property in order to conduct commercial aeronautical services at the Airport.
If the Iowa City Airport Commission enters into a property lease and fixed base
operator's lease with Iowa Jet Services and is obligated thereunder to construct
said airport taxiway and ramp and Iowa Jet Services is obligated thereunder to
construct the aforementioned hangar facility, then an interdepartmental loan to
the Airport in an amount not to exceed $300,000 to pay for the cost of
constructing said airport taxiway and ramp is hereby approved.
Resolution No. 98-261
Page 2
Passed and approved this 28th
ATTEST:Ci'~~RK ~. ~
day of July ,1998.
A~.b.~~
City Attorneys Office
It was moved by Norton and seconded by
adopted, and upon roll call there were:
AYES: NAYS:
X
X
Thornberry
the Resolution be
ABSENT:
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
Prepared by: Dennis Mitchell, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 {31 9) 356-5030
RESOLUTION NO.
CON E!ETR~~ A RESOLUTION AUTHORIZING FUNr FOR THE
CONST CTION OF AN AIRPORT TAXIWAY AND ON AIRPORT
PRO O BE LEASED TO IOWA JET SERVICES.
WHEREAS, Iowa Jet ~ervices, Inc. ("IJS") has submitted an ~lication to become a fixed base
operator at the Iowa Cit~.,Municipal Airport; and,
WHEREAS, IJS has requ~'s~ted to lease property at th~ in order to construct a hangar
facility estimated to cost $2,300,000 from which conduct commercial aeronautical
activities; and,
WHEREAS, IJS has proposed to'enter into a with the Iowa City Airport Commission in
which the hangar facility would become the propc of the Airport at the end of the lease; and,
WHEREAS, IJS and the Iowa City A~'r, port are negotiating a lease to rent IJS
property located in what is commonly known s the "north commercial area" of the Airport; and
/
WHEREAS, IJS has requested that the C' ~of Iowa City pay the cost of constructing an airport
~t
taxiway and ramp to said hangar facility of~ the basis that it would not have incurred such costs
to the same extent if it had been able .~o locate its hangar facility near the Airport Terminal
Building where the other commercial aeyonautical businesses at the Airport are located; and
WHEREAS, the airport taxiway and r,a~np would remain the property of the Airport; and
WHEREAS, the cost of constructing/the airport taxiway and ramp is estimated at $250,000; and
WHEREAS, IJS anticipates empldying 25 to 35 people at said hangar facility with an annual
payroll exceeding $1,000,000.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA:
o
It is in the public interest to use city funds to pay for the cost of constructing an
airport taxiway and ramp on Airport property to be leased to Iowa Jet Services
provided that Iowa Jet Services constructs the aforementioned hangar facility on
said property in order to conduct commercial aeronautical services at the Airport.
If the Iowa City Airport Commission enters into a property lease and fixed base
operator's ilease with Iowa Jet Services and is obligated thereunder to construct
said airport taxiway and ramp and Iowa Jet Services is obligated thereunder to
construct the aforementioned hangar facility, then the use of up to $300,000 in
city funds to pay for the cost of constructing said airport taxiway and ramp is
hereby approved.
Resolution No.
Page 2
Passed and approved this
day of
,1998.
ATTEST: ~,~
CITY CLERK
M,kYOR
/
/
/
/
/
/
/
It was moved by "\\, /and seconded by
adopted, and upon roll call there were,
AYES: /~1,~,'%/\S:
ffi
C'ty o ey's O ~ce
the Resolution be
ABSENT:
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
City of Iowa City
MEMORANDUM
TO:
From:
Date:
The Honorable Mayor Ernest Lehman and Members of the City Council
Dennis Mitchell, Assistant City Attorney ~
July 23, 1998
IRe:
Update on Negotiations with Iowa Jet Services
Iowa Jet Services, Inc. ("IJS") would like to lease property from the Airport for the purpose of
constructing a hangar and conducting commercial aeronautical services as a fixed base operator.
IJS originally indicated a desire to construct their hangar near the Airport Terminal Building.
However, it is not possible for the Airport Commission to lease IJS sufficient property near the
Airport Terminal Building because of the Airport's lease obligations with the current fixed based
operator. As a result, the Airport Commission and IJS have been negotiating a lease for property
in the north commercial area of the Airport. IJS has indicated that they would like to start
construction by the end of July.
Two of the principal issues remaining between the City and Iowa Jet Services ("IJS") concern the
cost of constructing an airport taxiway and ramp to the hangar that IJS has proposed to build and
the possibility of providing IJS with tax abatement. IJS has requested that the City pay for the cost
of constructing the airport taxiway and ramp on the basis that it would not have incurred these
costs had it been able to construct its hangar near the terminal building. It is my understanding
that although IJS would not have incurred the cost of constructing a taxiway if it had been able to
locate near the terminal building, there may have been some costs associated with constructing a
ramp. With respect to the issue of tax abatement, IJS requested abatement on the basis that
none of the other businesses at the airport currently pay property taxes. However, those other
businesses are exempt from property taxes under state law based in part on the fact that the
buildings are owned by the airport.
At prior work sessions on this issue, the Council indicated it was willing to expend city funds for
the cost of the taxi and ramp improvements provided those costs were recovered over the term of
the lease. In addition, the Council also indicated some interest in providing IJS with tax
abatement provided that IJS completed the City's application for business financial assistance.
City staff also indicated we would explore the possibility of receiving financial assistance for this
project through the State. IJS has completed the application for business financial assistance.
I recently learned that the only financial assistance available through the State is based upon the
financial need of the company. It is unlikely that IJS would meet the State's guidelines for
financial need. In light of the lack of any financial assistance available through the State, 1
proposed, pending City Council approval, that rather than the City recover the cost of the taxi and
ramp improvements over the life of the lease and then provide Iowa Jet Services with tax
abatement, that the City pay for the cost of constructing the taxi and ramp in lieu of tax
abatement. I believe this represents a fair compromise.
At this time we do not know exactly how much it will cost to construct the airport taxi and ramp.
We currently estimate this cost to be between $205,000 to $250,000. The reason we do not yet
know the exact cost is because we do not know at this time where the road through the north
commercial area will be located. The property that we have proposed to lease to IJS is based
upon the mad to the north commercial area coming across property currently owned by the Iowa
City School District. However, the City has not yet reached an agreement with School District.
Because it is unlikely that we will know whether an agreement can be reached between the City
and the School District in the near future, we had a new plat drawn showing the road coming in at
a location that is fadher south. If it is necessary to locate the road in at this alternate location, it
will affect the boundaries of the property the Airport Commission intends to lease to IJS. We just
received the new plats yesterday and have not had the opportunity to discuss them with IJS. We
will not know exactly where IJS' buildings will be located, and thus the exact cost of constructing
the airport taxiway and ramp, until we have reached agreement with IJS on the property to be
leased. However, because we are trying to facilitate IJS' construction schedule and because we
know the approximate cost of the improvements, I have placed a resolution appreving the use of
city funds to construct the airport taxiway and ramp on the agenda. The resolution authorizes the
use of up to $300,000 in city funds to pay for the cost of constructing the airport taxiway and
ramp provided that the Iowa City Airport Commission enters into a property lease and fixed
base operator's lease with Iowa Jet Services and is obligated thereunder to construct the airport
taxiway and ramp and Iowa Jet Services is obligated thereunder to construct the hangar facility.
I believe that having IJS locate in the north commercial area of the Airport will provide significant
benefits to the City. IJS will pay fair market rent for the property they lease and the approximately
$2,300,000 hangar they intend to construct will become the property of the Airport at the end of
the lease. In addition, the presence of IJS in the north commercial area should help attract other
businesses to the area.
I will be available at the work session on Monday, July 27, 1998 to answer questions.
CC;
Eleanor Dilkes, City Attorney
Stephen Atkins, City Manager
Marian Karr, City Clerk
Ron O'Neil, Airport Manager
Airport Commission
Robert Staib, Iowa Jet Services
Prepared by: Marian Karr, City Clerk, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5041
RESOLUTION NO. 98-262
RESOLUTION ON UNCLASSIFIED SALARIES AND COMPENSATION FOR
FISCAL YEAR 1999 FOR THE CITY MANAGER, CITY ATTORNEY, AND CITY
CLERK.
WHEREAS, the City of Iowa City, Iowa, employs certain personnel subject solely to the action of
the City Council referred to as unclassified personnel; and
WHEREAS, it is necessary to establish salaries for the said unclassified personnel.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, that the following positions shall receive as salary compensation that amount which is set
forth and where said employee shall receive or collect any fees or other compensation from others
for services as such employee, the same shall be paid to the City Treasury.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA,
that the following salaries are hereby established for the following persons effective July 1, 1998:
City Manager - $117,000.00
City Attorney - $74,000.00
City Clerk - $55,000.00
Passed and approved this 28th
ATTEST:Ci~LE~RK ,~.
day of
July ,1998.
MAYOR
City Attorney's Office
It was moved by Norton and seconded by Thornberry
adopted, and upon roll call there were:
the Resolution be
AYES: NAYS: ABSENT:
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
clerkVes~salades.doc
Prepared by: Sylvia Mejia, Personnel Administrator, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5026
RESOLUTION NO. 98-263
RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE CABLE TV
DIVISION AND AMENDING THE AFSCME PAY PLAN AND THE
ADMINISTRATIVE/CONFIDENTIAL PAY PLAN BY ADDING THE POSITIdN OF
CLERICAL ASSISTANT - CABLE TV AND RECLASSIFYING THE POSITION
OF PRODUCTION COORDINATOR - BTC TO ADMINISTRATIVE.
WHEREAS, Resolution No. 98-95, adopted by the City Council on March 10, 1998, authorized
permanent positions in the Cable TV Division for FY99; and
WHEREAS, Resolution No. 96-147, adopted by the City Council on May 21, 1996, established a
classification/compensation plan for AFSCME employees; and
WHEREAS, Resolution No. 96-112, adopted by the City Council on April 23, 1996, established a
classification/compensation plan for Administrative/Confidential employees; and
WHEREAS, the Production Coordinator position has expanded to include administrative and
supervisory responsibilities; and
WHEREAS, the Clerical Assistant - Cable TV position has become essential to the efficient
operation of the Cable Division.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
1. The budgeted positions in the Cable TV Division be amended by:
a. The addition of one part-time (.50) Clerical Assistant - Cable TV.
2. The AFSCME pay plan be amended by:
a. The addition of the position of Clerical Assistant - Cable TV, grade 3.
b. The deletion of the position of Production Coordinator - BTC, grade 11.
3. The Administrative/Confidential pay plan be amended by:
a. The addition of the position of Production Coordinator, grade 26.
Passed and approved this 28th
humanrelVes'~,able98.doc
day of July
MAYOR
,1998.
Approved by
City Attorneys ~ce /
Resolution No. 98-263
Page 2
It was moved by Vanderhoef and seconded by
adopted, and upon roll call there were:
Norton
the Resolution be
AYES: NAYS: ABSENT:
Champion
Kubby
Lehman
Norton
O'Donnell
Thornberry
Vanderhoef
City of Iowa City
MEMORANDUM
Date:
To:
From:
Re:
July 23, 1998
City Council
Assistant City Manager /
Cable TV Division: Reclassification of Production Coordinator and Addition of Half-Time
Clerical Position
Your agenda includes a resolution to reclassify the position of Production Coordinator-Cable TV
from range 11 of the AFSCME bargaining unit pay plan to administrative pay grade 26. Over the
years, as the Cable TV Division has expanded its activities, more responsibility for supervision
of staff has come to rest on the Production Coordinator. This position now directly supervises
the Production Assistant and the Community Programmer, along with a number of temporary
employees. Expanded duties include participation in employee selection, in evaluation of
employee performance, and disciplinary actions. In addition, it is desirable to have this position
responsible for the overall division operation in the absence of the Cable TV Administrator.
Therefore, we have concluded, and the Union has agreed, that this position has evolved to meet
the criteria for exemption from the bargaining unit under Iowa law, and that it should be
reclassified to an administrative position. Future increased annual cost of this reclassification is
estimated at $1400.
The same resolution also creates the half-time position of Clerical Assistant - Cable TV in pay
range 3 of the AFSCME pay plan. The Division has in the past gotten clerical assistance from a
temporary employee. A half-time position is needed to provide appropriate support based on the
growth and variety of functions now undertaken by the Cable TV Division (government access,
community programming, InfoVision, and franchise administration). The approximate cost of this
position will be $12,000, including new benefits, for the first year. This represents an increase of
$4,000 over the cost of clerical support provided by a temporary employee for 16-18 hours per
week.
Additional funding for these changes is available from Cable Franchise Fee revenues.
Im\mem\dh7-21 .doc