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HomeMy WebLinkAbout2005-03-31 Info Packet CITY COUNCIL INFORMATION PACKET CITY OF IOWA (~ITY March 31,2005 www.icgov.org IP1 City Council Meetings and Work Session Agendas IP2 Memorandum from the City Attorney: Iowa City Community Civic Fund - Proposed Affiliate of Johnson County Community Foundation MISCELLANEOUS ITEMS IP3 Memorandum from Mayor Lehman: Proposed Development Code Review Process IP4 Memorandum from the City Manager: Fire Inspector IP5 Letter from Council Member Bob Elliott to Jim Fruin: University of Iowa Parents Association Meeting IP6 E-mail from Jason Shore to the City Attorney: Student Liaison to Council IP7 Memorandum from the City Clerk: Agenda Items for Joint Meeting IP8 Memorandum from the City Clerk: Staff Evaluations IP9 Memorandum from the City Clerk: Summer Schedule - 2005 IP10 Memorandum from the City Clerk: Application and Review Process for Boards and Commissions IPll Letter from JCCOG Traffic Engineering Planner to Residents of Longfellow Place and Longfellow Court: Neighborhood on-street parking IP12 Letter from Congressman Jim Nussle to the City Manager: Community Development Block Grant Program IP13 Memorandum from Director of Parking and Transit and the Parking Manager to the City Manager: Tower Place/Senior Center Parking IP14 Letter from Michael T. BIouin to Brian Pedrick, Lear Corporation: Financial Assistance Program Awards IP15 From Mayor Pro tem Wilburn: ECICOG Meeting, March 31, 2005 IP16 Letter from Maryann Dennis and Charlie Eastham to Matt Hayek, Chair, Housing and Community Development Commission: HCDC Review of applications for HOME and CDBG funds March 31, 2005 Information Packet /continued/ 2 IP17 E-mail from Doug Elliott: Public Leadership Group Meeting April 5, 2005 IP18 Agenda: March 31, 2005 City Council Economic Development Committee NADO Legislative Action Alert: [Submitted by Mayor Pro tem Wilburn] I PRELIMINARY DRAFT/MINUTES IP19 Housing and Community Development Commission: March 10, 2005 IP20 Housing and Community Development Commission: March 17, 2005 IP21 Economic Development Committee: March 17, 2005 March 31,2005 Information Packet /continuedl 2 IP17 from Doug Elliott: Public Leadership Group Meeting April IP'I8 March 31, 2005 City Council Economic Developmel ~mmittee PRELIMINARY DI IP19 Housing and / Development Commis., March 10, 2005 IP20 Housing and C¢ ion: March 17, 2005 IP21 Economic Development 17, 2005 ~ City Council Meeting Schedule and ~ Work Session Agendas Maroh a0, 200~ CiTY OF IOWA CITY www.icgov.org · MONDAY, APRIL 4 Emma J. Harvat Hall 6:30p Council Work Session · Planning and Zoning · Appeal of Historic Preservation Decision · Agenda Items · Council Appointments · Affiliate Foundation · Scheduling of Future Pending Items · Council Time · TUESDAY, APRIL 5 Emma J. Harvat Hall 7:00p Regular Formal Council Meeting TENTATIVE FUTURE MEETINGS AND AGENDAS I · MONDAY, APRIL 18 Emma J. Ha/vat Hall 6:30p Council Work Session · TUESDAY, APRIL 19 Emma J. Ha/vat Hall 7:00p Regular Formal Council Meeting · WEDNESDAY, APRIL 27 Coralville City Hall 4:30p Joint Meeting of the City Councils of Iowa City, Coralville, and North Liberty; the Iowa City Community School Board, and the Johnson County Board of Supervisors · MONDAY, MAY 2 Emma J. Ha/vat Hall 6:30p Council Work Session · TUESDAY, MAY 3 Emma J. Ha/vat Hall 7:00p Regular Formal Council Meeting · FRIDAY, MAY 6 Emma J. Ha/vat Hall 8:30a Special Formal Evaluations · MONDAY, MAY 16 Emma J. Ha/vat Hall 6:30p Council Work Session · TUESDAY, MAY 17 Emma J. Ha/vatHall 7:00p Regular Formal Council Meeting IP2 RANDUM Date: March 30, 2005 To: City Council From: Eleanor M. Dilkes, City Attorney Re: Iowa City Community Civic Fund - Proposed Affiliate of Johnson County Community Foundation Attached, in draft form, is an agreement Establishing the Iowa City Community Civic Fund and the policies and guidelines for the operation of the civic fund. These are essentially forms provided by Mike Stoffregen at the Community Foundation of Johnson County (CFJC). As envisioned, an affiliate is an "unincorporated division" of the CFJC and operates under the governing instruments and control of the CFJC Board of Directors. have attached CFJCs articles of incorporation and bylaws for your information. You will note a footnote at the bottom of the first page of the policies and guidelines which states that membership on the affiliate board also is governed by the provisions of the "CFJC Declaration of Trust." Some of the limitations stated here give me cause for concern (e.g., holders of salaried public or political office). I have spoken to Mr. Stoffregen and he is not aware of the CFJC Declaration of Trust. He is doing some checking to determine what the origin of this footnote is. Assuming we can resolve the issue raised by the footnote, additional information is needed to complete the affiliate documents as follows: 1. Who will comprise the Affiliate's Board of Trustees? 2. $5,000 is needed to start the affiliate. Where will that money come from? 3. The purposes of the fund are stated very broadly. Is this the intent? We can discuss these issues at your work session. Attachments cc: Steve Atkins Dale Helling Marian Karr eleanor/mem/cfjc, doc DRAFT Agreement Establishing the Iowa City Community Civic Fund as an Affiliate of the Community Foundation of Johnson County 1. The Iowa City Community Civic Fund will be developed as a charitable community endowment to increase the philanthropic base in Iowa City, Iowa. The purposes of the Iowa City Community Civic Fund will be to: a. receive as component funds of the Community Foundation of Johnson County gifts, grants, or bequests for the benefit of both specific and broad community charitable interests for the Iowa City, Iowa service area; b. advise and assist donors who would benefit by use of the Iowa City Community Civic Fund in the achievement of their charitable objectives; c. make grants from community endowment funds to benefit worthy Iowa City charitable, benevolent, cultural, religious, civic, health, scientific, and educational purposes. 2. The Iowa City Community Civic Fund will be an unincorporated division of the Community Foundation of Johnson County (CFJC). As such, it will operate under the governing instruments and control of the CFJC Board of Directors and will, thereby, have those characteristics legally required for component fund status and public charity classification in compliance with the Internal Revenue Code as it applies to community foundations. 3. The Iowa City Community Civic Fund will have an Affiliate Board of Trustees of no less than five and not more than fifteen citizens of Iowa City, Iowa. A Chairman and Vice-Chairman shall be elected from the Iowa City Community Civic Fund Affiliate Board of Trustees. The Secretary may be appointed by the Board and need not be a Board member. 4. The duties of the Affiliate Board of Trustees will be to: a. Establish the policies and procedures to guide the Iowa City Community Civic Fund, such policies and procedures to be approved by the Board of Directors of the Community Foundation of Johnson County; b. Carry out the work of the Iowa City Community Civic Fund as developed by its Affiliate Board of Trustees under its established policies and procedures; c. Facilitate asset development and fund raising; d. Evaluate proposals for grants from the component funds of the Iowa City Community Civic Fund and recommend to the Board of Directors of the Community Foundation of Johnson County those grants to be funded. Final authority for grant decisions will rest solely with the CFJC Board of Directors. It is the policy of the CFJC Board of Directors to approve the recommendations so long as they fall within the charitable purposes of CFJC and the legal requirements governing community foundations. 5. Funds of the Iowa City Community Civic Fund may be unrestricted, restricted, designated, or advised (including scholarship funds and agency endowment funds). In the case of advised funds, the advisors may recommend directly to the CFJC any grants to be awarded fi'om an advised fund. The Board of Directors of the Community Foundation of Johnson County must review and accept any fund to be created as part of the Iowa City Community Civic Fund group of funds. 6. Each individual fund within the Iowa City Community Civic Fund will be assessed the standard management fees as assessed by CFJC for comparable funds of the CFJC. 7. Services provided by CFJC to the Iowa City Community Civic Fund will include: a. An annual independent audit as part of the CFJC audit b. An annual IRS report as part of the CFJC IRS Form 990 c. Semi-annual reports on the funds of the Iowa City Community Civic Fund DRAFT d. A section of the CFJC Annual Report will be devoted to the Iowa City Community Civic Fund. e. A section of the CFJC newsletter will be devoted to the activities of the Iowa City Community Civic Fund. f. Assistance in establishing permanent funds and other reasonable advice as requested by the Iowa City Community Civic Fund; g. Staff support to the Iowa City Community Civic Fund in evaluating grant requests and in monitoring grants funded; h. All records of the Iowa City Community Civic Fund that are required to be kept under the laws governing community foundations will be kept by CFJC. i. Other services as requested by the Iowa City Community Civic Fund Affiliate Board of Trustees and approved by the Community Foundation of Johnson County Board of Directors. 8. The Iowa City Community Civic Fund may not enter into any contract or legal agreement without approval from the CFJC Board of Directors. Any material of a public relations, information, or advertising nature must be approved or provided by CFJC. 9. In the event that the Affiliate Board of Trustees of the Iowa City Community Civic Fund ceases to function, the CFJC will terminate this agreement upon notification by the Board of the Iowa City Community Civic Fund. In such event, any funds established with the Iowa City Community Civic Fund will become regular component funds of the CFJC, and CFJC will continue to administer such funds for the purposes outlined in the fund agreements. I0. The Iowa City Community Civic Fund may request withdrawal from the CFJC to become an independent community foundation. Consent from CFJC will be contingent upon written assurance that the Iowa City Community Civic Fund has incorporated under the laws of the state of Iowa, has received recognition from the Internal Revenue Service as a 501(c)(3) tax exempt organization, and has written into its articles of incorporation a dissolution clause that names the Community Foundation of Johnson County as the recipient of its assets in the event it loses its recognition as an exempt foundation or ceases to function. Upon consent for withdrawal, a mutually agreed upon time frame and procedure for transfer of assets and records will be developed to insure an orderly transition. In the event of such a withdrawal, donors who established a fund as part of the Iowa City Community Civic Fund when it was an affiliate of the Community Foundation of Johnson County shall be consulted as to their recommendations on whether the fund shall remain with Community Foundation of Johnson County or be transferred to the separately incorporated Iowa City Community Civic Fund Final decision on the transfer of funds shall be made by the Board of Directors of the Community Foundation in accordance with donor's wishes as outlined in individual fund agreements. 11. Terms of this agreement may be modified by mutual agreement of the Board of the Community Foundation of Johnson County and the Board of the Trustees of the Iowa City Community Civic Fund. In recognition and acceptance of this agreement as of : Signed: Signed: Chairperson, Board of Directors Chairperson, Community Foundation of Iowa City Community Civic Fund Johnson County Iowa City, Iowa Attest: Attest: eleanor/ICCCF-Agt, doc Policies and Guidelines for the Operation of the Iowa City Community Civic Fund In Aff'diation with the Community Foundation of Johnson County The purpose of the lowa City Community Civic Fund is to assist in providing resources for a broad range of existing and future charitable needs throughout the City of Iowa City. The Iowa City Community Civic Fund is a collection of component funds of the Conununity Foundation of Johnson County. The Iowa City Community Civic Fund is an unincorporated division of the Community Foundation of Johnson County (CFJC). As such, it will operate under the governing instruments and control of the CFJC Board of Directors and will, thereby, have those characteristics legally required for component fund status and public charity classification in compliance with the Internal Revenue Code as it applies to community foundations. Objectives The objectives of the Iowa City Community Civic Fund are to: a. receive as component funds of the Community Foundation of Johnson County gilts, grants, or bequests for the benefit of both specific and broad community charitable interests for the Iowa City, Iowa service area; b. to advise and assist donors who would benefit by use of the Iowa City Community Civic Fund in the achievement of their charitable objectives; and, c. to make grants from community endowment funds to benefit worthy Iowa City charitable, benevolent, cultural, religious, civic, health, scientific, and educational Governance 1. The Iowa City Community Civic Fund will have an Affiliate Board of Trustees of no less than five and not more than fifteen citizens of Iowa City Community Civic Fund~. The initial affiliate board trustees shall be divided into three classes as nearly equal in number as possible, with the terms of one class being one year, one being two years, and one being three years. The terms of the affiliate board trustees in each class shall expire in the same year, and in each year the terms of all the affiliate board trustees in one, and only one, class shall expire. No trustee shall be eligible to serve more than three (3) consecutive full three-year terms. Twelve full months must elapse before such person is again eligible for reelection to the Affiliate Board. The Directors shall elect new members to its Affiliate Board of Trustees at the Annual Meeting. 2. Affiliate Board of Trustee members shall carry out their responsibilities by: a. Making recommendations that are considered to be in the best interest of the citizens of the Iowa City Community Civic Fund; ~ Board membership also is governed by the following provisions in the CFJC Declaration of Trust: The Board of Directors of the Foundation shall consist of United States Citizens who reside in Johnson County, Iowa, or its vicinity, and are not salaried officers or employees of any Foundation Trustee nor holders of salaried public or political office or candidates for political office. Each is to be selected for knowledge of the educational, cultural, civic, moral, public and other charitable needs of the (Affiliate) community and of Johnson County and their victy, and shall serve without compensation except for reasonable expenses i_ncurred for the Foundation. Members appointed by the holder of any office · or an officer or board of any other organization are to act in their own right and not as representative of any interest or group. DRAFT b. Establishing policies and procedures to guide the Iowa City Community Civic Fund, such policies and procedures to be approved by the Board of Directors of the Community Foundation of Johnson County; c. Carrying out the work of the Iowa City Community Civic Fund as developed by its Affiliate Board of Trustees under its established policies and procedures; d. Evaluating proposals for grants from component funds and recommending to the Board of CFJC those grants to be funded; e. Facilitating asset development and raising funds; fi Endorsing and representing the Iowa City Community Civic Fund to the residents of the City of Iowa City. g. Each Trustee member shall sign an acceptance of responsibilities as developed by the Affiliate Board of Trustees. 3. The Officers of the Iowa City Community Civic Fund shall consist of a Chairman of the Board, Vice Chairman, and Secretary. The Chairman and Vice Chairman shall be elected annually from the Affiliate Board of Trustees and shall hold office until their successors are elected. The Secretary may be appointed by the Board of Trustees and need not be a Board of Trustees member. The Cha'wman shall preside at all meetings of the Affiliate Board of Trustees and shall oversee and exercise supervision of the affairs of the affiliate fund and shall do and perform such other duties as may be assigned by the Affiliate Board of Trustees. At the request of the Chairman, or in the event of the Chairman's absence or disability, the Vice Chairman shall perform the duties and possess and exercise the powers of the Chairman, and shall perform other duties as may be assigned by the Affiliate Board of Trustees. The Secretary shall have charge of such books, documents, and papers as the Affiliate Board of Trustees may determine. The Secretary shall attend and keep the minutes of all the meetings of the Affiliate Board of Trustees. 4. Regular meetings of the Board of Trustees shall be held at least twice each calendar year at a place and time to be determined by the Board. The Annual Meeting of the Affiliate Board of Trustees shall be held in January, or other such time as may be determined by the Chairman of the Board of Tmstees, or in the Chairman's absence by the Vice Chairman of the Board of Tmstees. The Annual Meeting may also be a regular meeting. 5. Special meetings of the Affiliate Board of Trustees may be called at any time by the Chairman, by the Vice Chairman, or by any three trustees. 6. Notice of all meetings of the Affiliate Board of Trustees shall be given to each Trustee by seven days service of the same by letter or personally. 7. A quorum at all meetings of the Affiliate Board of Trustees shall consist of the majority number of Tmstees holding office. The affirmative vote of a majority of a quorum shall be necessary and sufficient at any meeting to authorize action or make recommendation. Written records setting forth all actions and recommendations shall be kept in a permanent minute book. Copies of all minutes must be forwarded to Community Foundation of Johnson County. 8. Committees may be appointed by the Affiliate Board of Trustees, as the Board of Tmstees sees fit to carry out program objectives in grant making, endowment development, and promotion of the fund. 9. The members of the Affiliate Board of Trustees may remove one (1) or more trustees without cause, only at a meeting called for the purpose of removing the trustee(s) and the meeting notice must state that the purpose, or one of the purposes, of the meeting is removal of the director. Anyone who misses three (3) consecutive meetings without good cause, as identified by the Secretary and approved by majority vote, in one calendar year, will be removed from the Affiliate Board. Anyone who, in the judgment of a majority of the Affiliate Board, places the Foundation in legal or professional jeopardy will be removed from the Affiliate Board of Trustees. DRAFT 10. A trustee may resign at any time by delivering written notice to the Affiliate Board of Trustees, its Chairman, or Secretary. A resignation is effective when the notice is received unless the notice specifies a later effective date. Ifa resignation is made effective at a later date, the Board of Trustees may fill the pending vacancy before the effective date if the Affiliate Board of Trustees provides that the successor does not take office until the effective date. 11. Alterations and amendments of these policies and guidelines may be made, subject to approval of the Community Foundation of Johnson County, by majority vote of the Affiliate Board of Trustees of the Iowa City Community Civic Fund at any regular or special meeting, provided notice of such alteration or amendment has been given to each director in writing at least seven days prior to said meeting. Management and Finances Funds received through or by the Iowa City Community Civic Fund shall be treated in accordance with CFJC policies and guidelines. The Board of Directors of the Community Foundation of Johnson County must review and accept any fund to be created as part of the Iowa City Community Civic Fund group of funds. Such funds shall include: 1. The Iowa City Community Civic Fund Endowment -- This shall be discretionary unrestricted funds from which the earnings will be used for grants by the Iowa City Community Civic Fund Affiliate Board of Trustees to qualified non-profit organizations in the community for projects serving charitable needs in the community. 2. Donor Advised Funds -- Donors may establish advised funds, which enable a donor to contribute funds and later make recommendations as to the distribution of those funds. 3. Other Funds - Other funds may be established by individuals, corporations, or organizations for singular or multiple charitable purposes, including scholarship funds, agency endowment funds, field of interest funds, designated funds, and administrative funds. 4. Administration by CFJC -- CFJC will provide staff support, technical help, and management expertise in assisting the Iowa City Community Civic Fund to develop a program. The Iowa City Community Civic Fund is responsible for soliciting funds for the Iowa City Community Civic Fund. 5. CFJC will charge the same management fees for funds of the Iowa City Community Civic Fund as charged on other CFJC funds. eleanor/CF.IC-pol/des~,u/del/nes.doc ARTICLES OF INCORPORATION OF COMMUNITY FoLrNDATION OF ~OHNSON COUNTY, IOWA The undersignox/incorporator, des/ring to form a corporal/on pursuant to the ....... , provisions of the Iowa Non-Profit Corporal/on Act (Chapter 504A of the Cod.e of Iowa, 1999), adopts the following Art/cles of Incorporation: ARTICLE I NAME The nmne of this Corporal/on i~ ~ Community Foundation of 'johnson County, Io~a, hereina~r referred to as the "Corporal/on." ARTICLE II PURPOSES The purposes for w}dch t/m Corporation is formed are as follows: Section 1. The Corporation/s organiz~l exdusive/y for charitable, scientific, li~./ary or educational pm-poses within the meaning and as permit:~d by Sections 170(c){2) and 501(c)C3) of the Internal Revenue Code of 1986 (or the corresponding provisions of any future Un/ted states Inlnmal Revenue Law)~ and to act as a "public foundation" in accord with Internal Revenue Code Seclions 509(a)(1) and 170(b)(1)(A) (vi), the last named being moaiiied by Treasury Res. Reg. 1.170A-9(3)(10). ~ection2. Subject to the charitable, scienlif/c, liha~ary and educational purposes set forth in Secl/on 1 of this article ~, the Corporation has the following o~ect/ves: (a) To act as a tax exempt not-for-profit, autonomous, publldy- supported, ph/lanfhropic instibation organized and operatext primarily, but not exclusively, as a permanent coiled/on of endowed fm~a~ for the long term benefit of the greater }ohnson County, Iowa, area. Co) To accept, by gift, grant, devise, bequest or otherwise, money or other property from incl/viduah, families, nonprofit agencies, government branches, co~orations, trtiva~e foundations and otlmr sources; to invest s,,ell gifts whenever possible in funds within a permanent philanthropic endowmen~ and ~o give, appropria~, devole, allocate or distn"ou~e, by ~ithar gift or loan, the net income therefrom and, if need be, but subject to the terms of each gift grant, devise or bequest, the principal or corpus ttmimof, in whole or in part, for such public, educational, II/Z0 BBTd ~MO0 qBddB~S NOO~3N 0~Z£8~£6I£ SE:60 000E/51/80 scientific, char/table, benevolent or other uses and purposes as may, in the absolute and uncontrolled jud~,~.,ent and discret/on of the Boar/{ of Directors of the Corporation, ass/st, encourage and promot~ the wall being of human kind in general anal pari/cuI~rly of the residents, or any part of them, without regard to race, color, Condit/on, creed religion, national or/gin, gender or sexual orientation, of the ~reater lohnson County, Iowa~ area. (c) To accept, a~ministet, apply and use any property so acqu/red in accordance w/th any purposes and 0~ects, for any beneficiar/es, with/u the general purposes and objects of the Corporation, that may be spedf/ed by the donor, grantor or ~estator thereof, subject, however, to the qualffications and condit/ons, to be understood and accepted/n all such cases, that i/~ in the }ud~atent and a;~cretion of the Board of Directors of the Corporation, the purposes or objects so specified become unnecessary, incapable of fulfillment, or inconsistent with the charitable needs of the community or agency served, then the property involved in any such case shall be sub}ect to the Corporat/on's general pttrpose. (d) To provide consultat/on, investment and such other sei~/ces and adv/ce to lmbl/c, char/table, sc/entific, literary, educational and otb.er organ/zation/n the }ohnson County, Iowa, area a~ may be authorized ~rom time to t/me by the Board of Directors of the Corporat/on. (e) To possess and exercise all of the rights, powers and pr/v/leges nor or hereafter conferred upon non-profit corporations by Chapba' 504A of the Code of Iowa (1999) as amended from ~me to t/me. (f) To do all and everything suitable and proper for the accomplishment of any of the purposes, or the attainment of any oI the ob/ects, or the fiu~therance Of any of the powers of the Corporation. (g) To engage in any lawful act or act/~ity for wh/ch nonprofit corporat/ons may be organ/zed and conducted under Chapter 504A of the Code of Iowa. ARTICLE m POWERS Section 1. This Corporation shall have and exercise such powers as are reqtttred by and are cons/si~,t with the foregoing purposes, including the power to acquixe and receive funds and property of every k/nd and nature whatsoever, whether by purchase, conveyar~e, lease, ~ grant, bequest, legacy, devise or oh%rwise and whether in trust or otherwise, and to own, hold, expend, make gifts, grants and contributions of, and to convey, transfer and dispose of any funds and property and the income therefrom in furtherance of the purposes of tiffs Corporation hereinabove set for~ or any of them, and to lease, mortgag~ ertcumber, and use the same, and such other powers that are consistent with the foregoing purposes and that are afforded to this Corporation by the Iowa Nonprofit Corporation Act. Section Z All powers of this Corporation shall be exercised only so that the activities of this Corporation shall be exclusively within the contemplation of Section 170(c)(2) and 501(c)(3) of the Internal Revenue Code of 1986, and of the Iowa Nonprofit Corporation Act; Providecl further, however, that the reference herein to the Iowa Nonprofit Corporation Act shall not permit, and shan not be taken as permitting, this Corporation to have or exercise any power which is not wiittin the contemplation of S~:tion 170(c)(2) and 501(c)($) of the Internal Revenue Code of 1986; and provided ~inally tlmt ~ Corporation shall not carry on any activity not peatl~dth~d to be carried on blt a corporation that is exempt from federal income taxes under Section $09(a) of the In,,al Revenue Code of 1986 as an organization descn"oed in S~ction 501(c)(3) of the Internal Revenue Code of 1986 or by a corporation that is described in, and contributions to which are deductible for federal income tax purposes under Section 170(c)(2) of the Internal Revenue Code of 1986. Sc~-tion 3. All reference in these Articles of Incorporation to a particular section of the Internal Revenue Code of 1986 shall mean and include, as now enacted or as hereafter ~mendecI, such section and any provision of federal law as is or may lmreafter be applicable, cognate to such section; and the references in these Articles of Incorporation to the Iowa Nonprofit Corporation Act shall mean and include, as now enacted or as hereafier amended and such provisions of Iowa law as may be applicable thereto. E~don4. Notwithstav_ding .any other provisions of these Articles, the Corporation shall not carry on any activities not permitted to be carried o~t (a) by a corporation exempt from federal income tax under 501(c)(3) of the Intmmal Revenue Code of 1986 (or tim corresponding provisions of any future United Sta~es Internal Revenue law), or Co) by a corporation~ contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United Stains Intm-nsl Revenue law). ...... Section 5. All actions of the Co,-~,oration shall be in compliance with all applicable Equal Employment Opportunity and Affirmative Action laws as they are presently or may be hereinafter adopted. The Corporation shall engage in no activity which discriminates against or harasses any person became of race, color, creed, x~igion~ national origin, sex, disability, age, marital status, sexn~l preference or status with regard t~ public assistance. II/VB 39~d ~MO~ ~3dd3n$ NO~W~3N 05ELSEEBI£ 5£:B0 Section 6. The Corporation shall further have the power to exercise such a redirection of the use of charitable gifts, whether net income or principal, through ~xercise of a "pow~ of variance" by the Board of Directors. The Board of Directors may, by affir-,ative vote of a two-tittrds majority of its membership, order such variation from donor restrictions or stai~ment of intent and such application of the whole, or any part of tire principal or income of an individual fund held by the Corporation, as in the judgment of the Board of Directors is necessary, more effectively to ~r--ve the charitable purposes of the original donor, grantor or testator and the general purposes of the Corporation, consistent with the ~z-ms and req,,ir~ments of the Internal Revenue Code. ARTICLE IV SEAL The Corporation shall not have a corporam seal ARTICLE V PERIOD OF EXISTENCE The period of duration of the Corporation shall be perpetual ARTICLE VI RESIDENT AGENT AND PRINCIPAL OFFICE Section l. Resident Agent. The name and address of the CorporaUon's Resident Agent for service of process is ]'ohn Beckord, 325 East Washington Sh~eet; Iowa City, Iowa 52240. Section 2. Principal Office. The post office address of the principal office of the Corporation is 325 East Washington Street, Iowa City, Iowa 52240. Section 3. Change in Agent or Office. The registered agent and/or office may be changed/rom time to time by resolution of the Board of Directors and the filing of a Stateanent of Change with the Secretary of the State of Iowa in accordance with the bionprofit Corporation Act. ARTICLE VII MEMBERS This Corporation shall have no members and shall have no authority to issue capital stock. ARTICLE VIII BOARD OF DIRECTORS ~tion 1. Board of Directors. The management and d/~ection of the business and affairs of this Corporation shall be vested in a Board of Directors. The Board of Directors shall be composed of not fewer than 5 nor more than 25 directors. The ........ number (subject only to the fore~oin~ ]~mitation), classifications, qualifications, term of office, method of election, powers, authority, and duties of the Directors of Corporatiol~ the t~me and place of their meethlgs and ~-ach other provisions with resp~t to titem as are not inconsistent with ~ express provision of flaes~ Artidas 0f Iucorporation shall be as specified ~ it~e By-Laws of the Corporation. Section Z Initial Directors. The initial Board of Directors of the Corporation is composed 12 members. Names aud post office addresses of the irdtial Board of Directors are: Name Addresses John Beckord 326 East Washington S~, Iowa City, IA 52240 Joan Benson 2029 1 St., Iowa City, IA 52240 Willi~,.m II. B%~ger 10 Valley View Circle, Iowa City, IA 52240 Robert lq. Dowixer 2029 Rochester Court, Iowa City, IA 52245 Ryder Houston 1802 Calvin Court, Iowa City, IA 52246 Todd W. }acobson 128 West Side Drive, Iowa City, IA 52246 Vicki Lensing 2408 Mayfietd Road, Iowa City, IA 52245 I_~lie L Moore 1300 - 25,a Ave. Apt Z Coralvflle, lA 52241 Richard J. Schwab 2501 ~agar Bottom Rd., ICE, Solon, IA Charles T. Wanninger 1 Knollwood Lane, Iowa City, IA 52245 Beverly Weber 1510 Grazttwood Drive, Iowa City, IA 52240 Thomas F. Werderitsch 3 Evergreen Place, Iowa City, IA 52245 Section 3. The tp. rm of office of each initial Director sl~ll be until such director's successor shall have been elected or otherwise shall qualify as provided in the Corporation's By-Laws. ARTICLE IX IHCORPORATOR The name and post office addresses of the incorporator of the Corporation is: Name Addresses Todd W. Jacobson 128 West Side Drive, Iowa City, IA 52246 ARTICLE X p]~OVISlONS FOR REGULATION AND CONDUCT OF TI~ AFFAIRS OF THE CORPORATION Provisions for the regulation and conduct of the affairs of the Corporation, that ..... d~irte, 1/mit and/or l~rulai~ tl~ pur~ot~s and powers of the Corporation, its Directors and its Members as may be otherwise provided in these Aztides; are as follows: Section 1. Resiriction on Political Activity. Notwithstanding any other provision of these Articles or any providons of Iowa law, the Corporation, except to the exient pei-~i~ by Section 501(h) of the Internal Revenue Code o~ any/uture United Stat~s Revenue Law, shall not in any manner or to any extent carry on propaganda or otherwise attempt to influence l~gislation, nor shzll the Corporation in an}, manner or to any ex~oa-~t participate in, or intervene m (including the publishing or distributing of statements) any political campaign on behalf of any cancl/daie for public officei nor shall the Corporation carry on any other activities not permitted to be carried on by a corporation exempt from federal income tax under Section S01(c)(3) of the Internal Revenue Code of 1986 or by a corporation to which contributions are deductible under Seciion 170(c)(2) of the Int~rnal Revenue Code of 1986. Secticm Z Restriction Upon Net Earnings. The Corporation shall have no capital stock, either authorized or issued. No part of the net earnings of ~ Corporation sb~l! inure to the benefit of any director, officer, member or other private individual (except that reasonable comp~-sation may be paid for services rendered to or for the CorporaL/on affecting one or more of its purposes) and no director, officer, m~mber or other pr/vat~ i~ivid~a] shall be entitled to share in the distribution of any ot the corporate assets on dissolution of the Corporation or o~-w/se (except that moneys loaned or advanced to the Corporalion by a member, d/rector or officer in fud1~erance of one or more of its purposes may be repaid without interest). Add/i/orally: l) The corporation shall distribute its income for each taxable year at such lime and in such manner as not to be come sub}ecL to the ~ on undistributed income imposed by Section 4942 of the Internal Revenue Code of 1986, or ...... corresponding provisions of any subsequent federal tax laws. 2) The corporation shall not engage in any act of self-dealing as defined irt Section 4941(d) of the Internal Revenue Code of 1986, or corresponding provisions of any subsequent federal tax laws. ARTICLE XII] INDEMNI~CATION OF l )IRECTORS~ OFFICERS AND EMP LO'YE'ES The Corpora~on shall indemnify any persox,~ made a party to any action, suit or proceeding by reason of the fact that he, she or his or her decedent is or was a director, ....... officer or employee of the Corl~otat/on, against the reasonable expenses, including attorneys' f~--_., actually and necessarily incurred b g him or her in connection with the defense of such action, suit or 'proceeding, or in, :onnection with any appeal therein, except in relation in matters as to which it shall be adjudged in such action, suit or proceeding that such officer, director or employee t s liable for negligence or misconduct in the perfozmance of his or her duties. The CoT ~oration shall also reimburse to any such director, officer or employee the reasonable costs of settlement of, or judgment · rendered in, arty such act/on, suit or proceeding, if it shall be ~oUnd by a majority of a committee composed of the directors not involved in the matbar of controversy (whether or not a quorum), in their judgment reasonably exercised, that such director, officer or employee was not guilty of negligence or misconduct in the perfo,'mance of his or her duties and such finding is not iaconsistp_nt with any final adjudication made irt such action, suit or proceeding. No director, officer or employee shall be deemed g~,ilty of negligence or miscomtuct in the perfo£.~-~a_nce of his or her duties when, acting in good faith, such director, officer or employee relied upon the books and records of the Corporation or stah~.~ient or advice made by or prc~ared by any officsr or employe~ of the Corporation, or any aecotmtant attorney or otlmr person, fkm or corporation employed by the Corporation to render advice or services, unless such director, officer or employee had actual knowledge of the falsity oz the incorrectness thereof, nor shall a director be deemed guilty o£ negligence or misconduct by virtue of the fact that he or she fa~cl or neglected to attend a meeffag or meetings of the Board of Directm~ of the Corporation. This seclio~ shall be construed in a manner consistent with the proscriptions of these Arlicles against the Corporation's use or application of its funds for l~rivate benefit The Corporation, to the ex~,t permiUnd by pertinent 5tare statutes, may purchase and maintain directors' and officers' association liability insurance on behalf of any person who is or was such a director, officer, employee or agent of the Corporation, or is or was serving at the request of the Corporation as such director, officer, employee or designated agent of another corporation, domestic or foreign, noxtproflt or for profit, pa~t,,e, rship, joint venture, trust or other enterprise~ ARTICLE XIV AMENDMENTS/DISSOLUTIONS These Artides shall be amended or the Corporation ai~solved only by a majority vote of the Directors of the Corporation at either a regular or special meeting of the Board of Directors subject to any requirements of notice contained in the By-Laws of the Corporation. IN ~tlTNF_~$ v~-I~RI:.OE ~e'un~rsigned incorporator does hereby e×ecu~ these Articles of Incorporation. INCORPORATOR Tow w. IAC~SO~ STATE OF IOWA, COUNTY OF JOHNSON This instrument was acknowledged before me by Todd W, Jacobson on August 7, 2000. No~ ~ry Public for the Sram oI Iowa 10 BYLAWS OF COMMUNITY FOUNDATION OF JOHNSON COUNTY, IOWA ARTICLE I NAME The name of this corporation, as established by its Articles of Incorporation, is Community Foundation of Johnson County, Iowa. ARTICLE lI GENERAL PROVISIONS The Community Foundation of Johnson County, Iowa (the Corporation) is a non- profit corporation organized PUrSuant to the Iowa Non-Profit Corporation Ack Chapter 504A of the Code of Iowa, 1999. The Corporation has been organized for charitable, social, cultural, religious and/or educational purposes to qualify for tax exempt status under the Internal Revenue laws and regulations of the United States. These Bylaws are for the purpose of regulation and managing the affairs of the Corporation in a manner consistent with the Articles Incorporation, the laws of the State of Iowa and the Internal Revenue Code. To the extent that there is any conflict between these Bylaws and the Articles of Incorporation, the Articles shall be controlling. ARTICLE III OBIECTS The Corporation will conduct its activities to promote the purposes for which it was organized as set forth in the Articles of Incorporation. No part of the net earnings of the CorpOration shall inUre to the benefit of or be distributable to its directors, officers, or other private persons, except that the Corporation shah be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes and objects set forth in the Articles of Incorporation. No substantial part of the activities of the Corporation shah be the carrying on of propaganda, or otherwise attempting to influence legislation, and the Corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provisions of these Bylaws, the Corporation shall not carry on any activities not permitted to be carried on: 1. By' a corporation exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law) or 2. By a corporation, contributions to which are deductible under Section 170(c) (2) of the Internal Revenue Code of 1986 (or the corresponding provision of any ~uture United States Internal Revenue Law). ARTICLE IV OFFICES Tile principal office of the Corporation shall be in Iowa City, Johnson County, Iowa, at such location as the Board of Directors may from lime to lime determine. The Corporation may have such other offices, within or without the State of Iowa, as the Corporation's affairs may require front time to time. The registered office and agent of the Corporation required by the Iowa Non-Profit Corporation Act to be continuously maintained in Iowa shall be initially as provided in the Articles of Incorporation subject to change from time to i/me by resolution of Board of Directors and filing of a statement of said change as required by the Iowa Non'Profit Corporation Ac/ ARTICLE V MEMBERSHIP Until such time as the Articles of Incorporation and these Bylaws may be amended to provide otherwise, the Corporation shall have no members. ARTICLE VI BOARD OF DIRECTORS 1. Management The management and administration of the business affairs of the Corporation shall be vested in a Board of Directors. 2. Number, Terms of Officer Classes. The Board of Directors shall consist of 5 to 24 Directors in three (3) classes. At the first organizational meeting of the Directors at which time these Bylaws are adopted, the initial Directors shall be coz~firmed and, as determined by lot or otherwise, one-third of the Directors shall be designated to serve for a term of one year, one-third of the Directors shall be designated to serve for a term of two years, and one-third of the Directors shall be designated to serve for a term of three years. ~ subsequent years, at the annual meeting, elections shall be held to replace the Directors whose terms are expiring and to add Directors up to the maximum prescribed in the Articles, which newly elected directors shall serve a term of three years or until their successors are elected and qualified. (For the purpose of determining the term of the initial Directors, the time from the adoption of these shall run from the date.) Directors shall be l~mited to serving no more than two three year consecutive terms. Membership of the Board of Directors shall be representative of the diverse population of Johnson County, Iowa. 3. Procedure for Nomination of Directors. a. Nominating Committee. At least 60 days in advance of each annual meeting the then-serving President of the Corporation shall appoint a nominating committee of five members. At least three of such committee members shall be directors. The nominating committee shall meet in person, by conference call or other available means for the purpose of making nominations to fill directorships that will be vacated at the next annual meeting and, when authorized by the Board of Directors, to enlarge the number of directors. The nominating committee shall also nominate a slate of officers as provided at paragraph 2 of Article VI b. Report of Nominating Committee. The report of the nominating committee when nominating directors shall be marled to the Directors at lease 30 days in advance of the annual meeting. c. Disqualification of Nominee. No director shall be renominated ff he or she has been absent from three consecutive directors meetings and/or from more than 50% of the directors' meetings without good cause during his or her immediately prior term. d. Election. Directors shah be elected from among those persons nominated on the Nominating Committee report or from among other persons each nominated in writing by at least three directors. Election shah be by vote of the directors attending the annual meeting, assuming a quorum is present If no quorum is present, a special meeting for elections shall be promptly called by the president 4. Vacandes. Vacancies during the term of directors shall be filled by majority vote of the remaining Directors at either a regular or special meeting of the Board. Each person elected to fill a vacancy shah serve until the expiration of the ter,,L for which his or her predecessor was elected. 5. Absence. Any directors who shall have been absent at any three meetings during the year commencing with the date of the last election of directors without being excused for good cause shall be deemed to have resigned. In such case the secretary shall advise him or her of this provision. If he or she desires to continue as a director, he or she shall so advise the president prior to the next regular meeting, in which case the resignation shall be deemed withdrawn. 6. Annual Meeting. An annual meeting of the Board of Directors shall be held during the month of August of each year, at a t~me and place determined by the Board of Directors. Directors and officers shah be elected and a full report of the affairs of the Corporation shall be submitted. 7. Regular Meetings. Regular meetings of the Board of Directors shall be held on dates and at places as may be determined by the president from time to t~me. 8. Special Meetings. Special meetings of the Board of Directors may be called by the president, or by the secretary on the written request of at least three (3) directors. 9. Notice of Meetings. At least 10 days notice of any regular meeting, or 5 days notice of any special meeting shall be given personally or by mail, telephone, fax or e-mail, which notice shall state the time and place of the meeting. In the case of a special meeting, the notice shall also state the matters to be considered. 10. Quorum. At all meetings of the Board of Directors, a majority of the whole Board of Directors shall constitute a quorum. The act of the majority of the directors present at a meeting at which a quorum is present shall be the act of the Board of Directors unless by express provision of law, Articles of Incorporation, or these Bylaws require a different vote. Vacancies or unfilled directorships shall not be counted in determining the whole Board of Directors. Any action that may be taken by the Directors at a meeting may be taken without a meeting ff consent, in writing, setting forth the action to be so taken shall be signed by all Directors. Such action shall be effective on the date on which the last signature is placed thereon. 11. CommiCrees. The president shall appoint members and chairpersons of such standing and ad hoc committees as may be established from time to time by the Board or as deemed expedient by the president, all as further described in Article X hereof. 12. Telephone Meetings. Directors may participate in any regular or special meeting or in any meeting of a committee by any means of communication by which either (1) all participating Directors may sintultaneously hear each other during the meeting or (2) all communication during the meeting is immediately transmitted to each participating Director and each participating Director is able to immediately send messages to all other participating Directors. If a meeting is conducted through the use of one of the foregoing means, all participating Directors must be informed that a meeting is taking place at which official business may be transacted. A Director participating in such a meeting is deemed to be present in person at the meeting. 13. Compensation. The members of the Board of Directors shah serve without compensation for their services as Directors. However, by resolution of the Board of Directors, members of the Board may be reimbursed for expenses actually incurred by them in the performance of their duties as members of the Board of Directors. ARTICLE VII OFFICERS 1. Titles. The officers of the Corporation shah consist of the presiden~ vice president, secretary and treasurer, each of whom shah be Directors of the Corporation. Officers shall serve a term of one year from the date of their election until their successor is elected and qualified. 2. Nominating Committee. The nominating committee newly appointed in accordance with 3.a. of Article VI shall meet for the purpose of making nominations from among the then serving Directors for the officers to serve during the upcoming year. The report of the nominating committee shall be made at the annual meeting of the Board of Directors or at a special meeting called for such purpose. 3. Election and Term. Officers shah be elected from among current directors by a majority vote of directors attending the Board's annual meeting, assuming a quorum is present If no quorum is then present, a special meeting for elections shall be promptly called by thepresent. Officers may be elected from those Directors proposed by the Nominating Committee or otherwise nominated by a director at the time of the meeting. No person shah be elected to the office of president more than two (2) consecutive te~..,s and no person shall hold more than one office at the same time. 4. Duties of Officers. a. The president shall preside at all meetings of the Board of Directors, shall be a member ex-offido, with right to vote, of all committees except the Nominating Committee; shall see that aH orders and resolutions of the Board of Directors are carried out; shah make reports to the Board of Directors; shall appoint all committees and committee chairpersons; and shall peffoi:~., such other duties as are necessarily incident to his/her office or are properly required of him/her by the Board of Directors, the Ar-tides of Incorporation, flxese Bylaws or applicable law. The president shah preside over meetings of the Executive Committee. b. The vice president shall perform such duties as are necessarily incident to his/her office or are properly required of him/her by the Board of Directors. In case of the absence of the president, the vice president shah perform the duties and exercise the powers of the president The vice president shah preside over meetings of the Allocations Committee. c. The secre~ry shall attend all meetings of the Board of Directors and shall keep a record of aH transactions at the meetings in a minute book belonging to the Corporation and to be kept for that purpose; shall have charge of the corporate records; shall see that proper notice is given of all meetings of the Board of Directors; and shall make such reports and perfom such other duties are necessarily incident to his/her office or are properly required of b~m/her by the Board of Directors. The secretary shall preside over meetings of the Operations Committee. d. The treasurer shall receive all monies and deposit the same in the name and to the credit of the Corporation in such depositories as may be designated by the Board of Directors; shall pay all bills; shall make a report of the financial conditions of the Corporation at the annual meeting or when called upon by the president and such other reports in the manner approved and prescribed by the Board of Directors; and shall perform such other duties as are necessarily incident to his/her office or are properly required of h/m/her by the Board of Directors. The tzeasurer shah preside over meetings of the Budget Conunittee. 5. Removal. Any officer of the Corporation may be discharged or removed from office by a two-thirds (2/3) vote of the Board of Directors at a spedal meeting duly called for the purpose of considering such discharge and removal whenever in their judgment the best interests of the Corporation will be served thereby. However, said officer shall first be given an opportunity for a hearing before the Board of Directors and notice thereof shall be sent to such officer at least ten (10) days prior to such hearing. 6. Vacancies. Vacancies in any office arising froTM any cause may be filled by the Board of Directors at any regular or special meeting. 7. Officers' Compensation. The officers of the Corporation shall serve without compensation for their serv/ces as officers. However, by resolution of the Board of Directors, officers may be reimbursed for expenses actually incurred by them in the performance of their duties as officers. ARTICLE VI~ INDEMNn~ICATION 1. Indemnification. Except for any prohibition against indemnification specifically set forth in these Bylaws or in Chapter 504A, Code Of Iowa, at the time of indenmification is sought by any director, officer, employee, volunteer or agent of the Corporation, the Corporation shall indenmify any person who was or is a party or is threatened to be made a party to any threatened, pending or completed action, suit or proceedings, whether dvil, criminal administrative or investigative (other that an action by or in the right of the Corporation( by reason of the fact that he or she is or was a director, officer, employee, volunteer or agent of the Corporation, or is or was serving at the request of the Corporation as a director, officer, employee or agent of another Corporation, partnership, joint venture, trust or other enterprise (such serving as a director, officer, employee or agent of the Corporation or at the request of the Corporation referred to herein as "serving on behalf of or at the Corporation's request"), against expenses (including attorneys' fees), judgment, fines and amounts paid in settlement actually and reasonably incurred by him. or her in connection with such action, suit or proceeding ff he or she acted in good faith and in a manner he or she reasonably believed to be in and not opposed to the best interests of the Corporation, and with respect to any criminal action or proceeding~ had no reasonable cause to believe his or her conduct was unlawful. The termination of any action, suit or proceeding by judgment, order, settlement, conviction, or upon a plea of nolo contendere or its equivalent shall not, of itself, create a presumption that the person did not act in good faith and in a manner which he or she reasonable believed to be in or not opposed to the best interests of the Corporation, and, with respect to any criminal action or proceeding, had reasonable cause to believe that his or her conduct was unlawful. 2. Further Provisions, If a member, director, officer, employee, volunteer or agent of the Corporation has been successful on the merits or otherwise in defense of any action, suit or proceeding referred to in Section 1, on in defense of any claim, issue or matter therein, he or she shah be indemnified against expenses (including attorneys' fees) actually and reasonably incurred by him or her in connection therewith. Any other indemnification (unless ordered by a court) shall be made by the Corporation only as authorized in the specific case upon a determination that the indenxnification of SUch person is proper because he or she has met the applicable standard of conduct set forth in Section 1; such deternfination shall be made: 7 a. by the Board of Directors by a majority vote of a quorum consisting of directors not parties to such action, suit or proceedings, or b. in a wriCeen opinion by special independent counsel selected by the Board of Directors by a majority vote of a quorum consisting of directors not parties to such action,, su/t or proceedings, or c. ff the requisite quorum of the full Board of Directors cannot be obtained through disinterested directors, in a written opinion by special independent legal counsel selected by a major/fy vo~e of the full Board of Directors in which directors who are parties may participatm. Expenses incurred by defending .a civil or criminal action, suit or proceedings as authorized in the manner provided in this Section 2 shall be advanced upon receipt of a verified sfatement by or on behalf of such person that such person believes in good faith that he or she has met the apphcable standard of conduct set forth in Section I and that such person will repay such amount unless it shall ultimately be determined that he or she is entitled to be indemnified as authorized herein. The indemnification or advancement of expenses provided herein shall be not exclusive of any other rights to which those seeking indemnification or advancement of expenses may be entitled under any provision in the Articles of Incorporation or Bylaws, any agreement, any vo~e of disinterested directors, or otherwise, both as to actions in the person's official capacity entitling the person to indemnification and advancement of expenses under these provisions and as to actions in other capac/ties concurrently held by those seeking indemnification or advancement of expenses. However, no person shall be provided indemnificat/on by any provision of the Articles of Incorporation or Bylaws, by any agreement or otherwise, for any breach of a duty of loyalty to the Corporation, for any act or omission not in good faith or which involves intentional misconduct or knowing violation of the law, or for any transaction from which the person derives an improper personal benefit The indemnification provided herein shah continue as fi) a person who has ceased to be a member, director, officer, employee, volunteer or agent and shall inure to [he benefit of the heirs, executors, personal representatives and admin/s~rators of such a person. The Board of Directors shall have power to purchase and maintain insurance on behalf of any person who is or was serving on behalf of or at the Corporation's request against any liability asserted against him and incurred by him in any such 8 capacity or arising out of his or her status as such, whether or not the Corporation would have the power to indemnify his or her against such liability under the provisions hereof. ARTICLE DC WAIVER OF NOTICE Whenever any notice is required to be given to any member of director of the Corporation under the provisions of the Articles of Incorporation or under the provisions of the Iowa Nonprofit Corporation Act, a waiver thereof in writing, signed by the person or persons entitled to such notice, whether before or after the t4n%e stated therein, shall be deemed equivalent to the giving of such notice. For purposes hereof, facsimile signatures shall be adequate to show consent for such waiver. ARTICLE X COMMITTEES OF THE BOARD OF DIRECTORS 1. General. The president, with the Board of Directors' concurrence, may establish and appoint standing and special committees as shall be deemed desirable for the endeavors of the Corporation. A standing or special committee shah limit its activities to the accomplishment of those tasks for which it was appointed and shall have no powers, except those specifically conferred by action of the Board of Directors. Upon the completion of the task(s) assigned to any special committee, the special committee shall be discharged. 2. Committee Membership. Persons who are not directors or officers of the Corporation may be appointed to serve on standing or special committees. All standing or special committee members shall serve at the pleasure of the Board of Directors. The president or the presidenfs designee shall review and appoint persons to membership on all standing and special committees at the Board of Directors' annual meeting, or at such other times as may be appropriate, to carry out the purposes and activities of the Corporation. Standing Committee chairpersons shah be appointed by the President with the approval of the Board of Directors. 3. Reports. Except as otherwise provided in the Board of Directors' resolution approving the establishment and appointment of a standing or special committee, all committees shall maintain written minutes of their meetings which shah be available to the Board of Directors. Each committee shall report in writing to the Board of Directors as necessary and shall, at a minimum, submit a written report of the committee's activities at the Board of Directors' annual mee~ng. 4. Meetings. Ail committees shall meet at such time and place as designated by the chairperson of the committee and as often as necessary to accomplish their duties. 5. Initial Standing Committees. Initially the Corporation shah have standing committees known as the Executive Committee, the Investn~ent Committee, the Grants and Applications Committee, the Operations and Budget Conm~ittee, the Audit and CompHance Committee, and the Development and Marketing Committee. These committees shall function at the direction and supervision of the Board of Directors. Each initial standing committee shah have at least 2 Directors to serve as members. ARTICLE XI EXECUTIVE COMMITTEE 1. Appointment An Executive Committee shall consist of the following persons: The Corporation's President, Vice-President, Secretary, Treasurer and two other Directors appointed by the President and approved by the Board of Directors. 2. Authority. The Executive Committee, when the Board of Directors is not in session, shall have and may exercise all of the authority of the Board of Directors except to the extent, ff any, that such powers and authority shall be limited by resolution of the Board of Directors and except also that the Executive Committee shall not have the authority of the Board of Directors in reference to amending the Articles of Incorporation, adopting a plan of merger or consolidation, selling, leasing or otherwise disposing of all or substantially all of the assets of the Corporation other than in the usual and regular course of its business, dissolving the Corporation or a revocation thereof, or mended the Bylaws of the Corporation. 3. Meetings. Regular meetings of the Executive Committee may be held without notice at such times and places as the Executive Committee may fix from time to tinge. Spedal meetings of the Executive Committee may be called by any member thereof upon not less than three (3) days' notice stating the place, date and hour of the meeting, which notice may be written or oral, and ff mailed, shah be deemed to be delivered when deposited in the United States mail addressed to the member of the Executive Committee at his or her personal or business address. Any member of the Executive Committee may waive notice of any meeting and no notice of any meeting need be given to any member thereof who attends in person. The notice of a meeting of the Executive Committee need not state the business proposed to be transacted at the meeting. 4. Quorum. A majority of the members of the Executive Committee shall constitute a quorum for the transaction of business at any mee~/ng thereof and any 10 action of the Executive Committee must be authorized by the affirmative vote of at least three of the members present at a meeting at which a quorum is present 5. Action Without a Meeting. Any action required or permitted to be taken by the Executive Committee at a meeting may be taken without a meeting if a consent in writing, setting forth the action to be taken, shall be signed by all members of the Executive Committee. 6. Procedure. The 'Executive Committee may establish its own results of procedure which shah not be inconsistent with these Bylaws. It shall keep regular minutes of its proceedings and report the same to the Board of Directors at the next Board meeting. ARTICLE XII FISCAL YEAR The fiscal year of the Corporation shall be July 1 through June 30. ARTICLE XIII ALrDIT An audit of the financial affairs of the Corporation shall be conducted 'following the close of each fiscal year. ARTICLE XIV CONDUCT OF MEETINGS Meeting of the Board of Directors shall be conducted in accordance with Roberfs Rules of Order, unless suspended by a two-thirds majority vote of voting directors present Committee meetings may be conducted in a manner determined by the chairperson. ARTICLE XV INVESTMENT; BANK ACCOUNT; CI-IECKS AND DRAFTS; LOANS; SECURITIES 1. Execution of Instruments. Except as in these Bylaws otherwise provided, the Board of Directors may authorize any officer or officers, agent or agents, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the Corporation, and such authorization may be general or confined to specific instances. Except as so authorized, or as in these Bylaws otherwise expressly provided, no officer, agent, or employee shall have any power or authority to bind the 11 Corporation by any contract or engagement or to pledge its credit or to render it liable for any purpose in any amount 2. Bank Accounts. The Board of Directors from time to time may authorize the opening and keeping of general and/or special bank accounts with such banks, trust companies or other depositaries as may be selected by the Board of by any officer or officers, agent or agents of the Corporation to whom such power may be delegated from t~me to time by the Board of Directors. The Board of Directors may make such rules and regulations with respect to said bank accounts, not inconsistent with the provisions of these Bylaws as the Board may deem expedient 3. Checks and Drafts. All checks, drafts or other orders for the payment of money, notes, acceptances, or other evidences of indebtedness issued in the name of the Corporation, shall be signed by such officer or officers, agents or agents,' of the Corporation, and in such manner, as shall be deter-tined from time to time by resolution of the Board of Directors. Endorsements for deposit to the credit of the Corporation in any of its duly authorized depositaries may be made without counter- signature, by the president or vice-president or the treasurer or any Assistant Treasurer, or by any other officer or agent of the Corporation to whom the Board of Directors, by resolution, shall have delegated such power, or by hand-stamped impression in the name of the Corporation. 4. Loans. No loans shall be contracted on behalf of the Corporation and no evidence of indebtedness shall be issued in its name unless authorized by or under the authority of a resolution of the Board of Directors, Such authority may be general or confined to specific instances. No loans may be made to any officer or Director of the Corporation, directly or indirectly, except that reasonable advances of reimbursable expenses may be made in the discretion of the president or, in the case of the president, as determined by the Board of Directors. 5. Sale of Securities. The Board of Directors may authorize and empower any officer or officers to sen, assign, pledge or hypothecate any and all shares of stocks, bonds or securities, or interest in stocks, bonds or securities, owned or held by the Corporation at any time, including without limitation because of enumeration, deposit certificates for stock and warrants or rights which entitle the holder thereof to subscribe for shares of stock, and to make and execute to the purchaser or purchasers, pledgee or pledgees, on behalf and in the name of the Corporation, any assignment of bonds or stock certifi'cates representing shares of stock owned or held by the Corporation, and any deposit certificates for stock, and any certificates representing any rights to subscribe for shares of stock. However, the Corporation shall not offer or sell any 12 securities in violation of any state or federal securities law registration or other requirement ARTICLE XVI AMENDMENTS These Bylaws may be amended, altered or replaced and new Bylaws may be adopted by the Board of Directors at any regular or special meeting by a 2/3 vote of the directors present, provided not less than thirty days advance written notice of the meeting and proposed changes to the Bylaws is given to all directors. Approved: August 23, 2000 13 Date: March 30, 2005 To: City Council From: Ernest w, Lehman, Mayor Re: Proposed Development Code Review Process In your March 17th Information Packet (IP12) you were provided a copy of the "Reviewer's Guide for Proposed Zoning Code". Please use this guide as a reference as you review the proposed Code. I suggest the following procedure for Council review of the proposed Code: 1. No Council discussion until after the Code is approved by the Planning & Zoning Commission and forwarded to Council. 2. Council will schedule two special work sessions (2 hours each) with Planning staff and the Planning and Zoning Commission members. The sessions will walk us through all issues in the proposed Code by using the Guide. The purpose is to educate and familiarize Council with the Code. I would plan no public input during these work sessions. Additional work sessions can be scheduled if we believe them to be necessary. 3. Council would not set a public hearing on the proposed Code until we are comfortable with the information a;s presented to us. U:codereview.doc Date: March 30, 2005 To: City Council From: City Manager Re: Fire Inspector Due to the absence of the Fire Chief, we will not be able to provide you with our recommendations on the position of Fire Inspector at your meeting of Monday, April 4. We will plan to have the information available for the next Council meeting of April 18. mgr/mem/fireinspector.doc (~(~~)~ CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 March 25, 2005 (319) 356-5009 FAX www.icgov.org Jim Fruin 3001 Thornwood Lane Bloomington, IL 61704 Hello Mr. Fruin: Thank you for your kind invitation for one or more members of Iowa City's City Council to attend and participate in The University of Iowa Parents Association meeting Saturday, April 23, 2005. We are pleased to accept your invitation. Two other council members and I are planning to join your meeting between 11:30 and 12:30 at the IMU State Room on that day. The other two members are Mike O'Donnell and Dee Vanderhoefi We're limited to three members, because any more than that would represent a quorum of our seven-member council. Dee, Mike, and I look forward to interacting with you and others in your association about opportunities and/or concerns involving the university and our community. We would be happy, for instance, to discuss with you insights about future controls to help protect the safety of university students and all other members of our community. Thank you again for your interest and your invitation. Sincerely, Bob Elliott, Council Member 1108 Dover Street 52240-2826 elliottb53~aol.com IP6 Marian Karr I ~ From: Shore, Jason G [jason-shore@uiowa.edu] Sent: Wednesday, March 30, 2005 10:52 AM To: Eleanor M. Dilkes Cc: Steve Atkins; Marian Karr; McCarthy, Lauren F; Mark Kresowik Subject: RE: student liason to Council Con~itutional Amendment to Cr... Hi everyone~ Student government will be holding interviews for the student liaison position the weekend of April 9th. We will notify you all in regards to who the liaison will be and who their alternate will be as soon as they are selected. Since there is a Student Assembly April 19th, the same day as the City Council meeting, I will make sure that you all are notified of our nomination. The only issue is that the people selected by the nominations committee, will be confirmed by the SA on the 19th, so pending no problems with the nominations committee, it is fine if you all confirm the student liaison on the 19th as well. I have attached the constitutional amendment that was passed by UISG at our last meeting, and I would appreciate it if it could be given to the entire Council. Lastly, I CC'd Mark and Lauren, the new president and vice president, on this e-mail because after the initial stage of appointing an amazing student to serve as liaison is complete, they will be in charge of this issue, and Lauren should be the contact person. Thanks. Sincerely, Jason Shore UISG VP 335-3859 From: Eleanor M. Dilkes [mailto:Eleanor-Dilkes@iowa-city.org] Sent: Tue 3/29/2005 4:05 PM To: Shore, Jason G Cc: Steve Atkins; Marian Karr Subject: student liason to Council Hi Jason, The last Council meeting prior to May 1st (the beginning of the term of the first student liason) is April 19. Therefore, the appointment of the liason will need to be placed on the Council's agenda for April 19. The Agenda deadline for the April 19 meeting is 9:00 a.m. Thursday April 14. We will need to have the UISG's recommendation by that time. Let me know if you have any questions. Eleanor M. Dilkes City Attorney City of Iowa City 410 E. Washington St. 1 Iowa City, IA 52245 Email: eleanor-dilkes@iowa-city.org Phone: (319) 356-5030 Fax: (319) 356-5008 CONFIDENTIALITY NOTICE: This email, and any attachments hereto, contains information which may be confidential and/or attorney client privileged or work product. The information is intended to be for the use of the addressee named above. If you are not the intended recipient, please note that any disclosure, copying, distribution or use of the information is prohibited. If you have received this electronic transmission in error, please reply to the sender that you have received the message in error, then delete it and any and all copies of it from your computer. Thank-you. *** eSafe scanned this email for malicious content *** *** IMPORTANT: Do not open attachments from unrecognized senders *** Student Assembly Meeting 23 March 2005 Constitutional Amendment to Create the Iowa City City Council Liaison Position SA-A-0503-002 Submitted by: Vice President Shore, Senator Hansen Incoming President Kresowik, Senator Niblock Executive Thompto, Incoming Vice President McCarthy, And President Schutte Student Assembly Action: ON Whereas, the University of Iowa Student Government seeks to improve and strengthen the relationship between the students and the community, and Whereas, it is in the interest of the University of Iowa Student Government and the student body to improve communication with the Iowa City City Council, and Whereas, the University of Iowa Student Government is interested in increasing student input into all decision making processes that affect the student body, and Whereas, the University of Iowa Student Government desires to promote civic engagement, service learning, and other educational opportunities for students, and Whereas, the Iowa City City Council has passed a resolution accepting a University of Iowa Student Government proposal to create a student liaison position for the City Council, and BE IT FURTHER RESOLVED, that section 4.L. be added to the University of Iowa Student Government Constitution, 4.L. CITY COUNCIL LIAISON L. 1. Selection. The City Council Liaison shall be selected by the Nominations Committee following a standard application and interview process. These appointments are subject to confirmation by a majority vote by each of the three bodies of the Student Assembly. L.2. Description. The City Council Liaison shall be a member of the Executive Branch as a non-voting member of the Executive Committee, is responsible for facilitating relations with City Council, acting as an effective non-voting ex-officio Council participant, organizing meetings between UISG and City Council, and informing both entities of each others proposals and actions. L.3. Qualifications/Eligibility. a) A registered student, enrolled full-time at the University of Iowa whose address is also in the City of Iowa City, Iowa; b) A student whose schedule will permit the appointee to attend every meeting of the City Council, including during the summer months of June, July, and August L.4. Duties a) Attend every formal and informal meeting of the City Council b) Attend regular Student Assembly meetings and give an Executive Report c) Give Reports to City Council on student-city relations d) Communicate regularly with the other members of the Executive Branch on community issues e) Stay informed on all business undertaken by the City Council f) Assist in collaborative efforts between University of Iowa Student Government and the City Council g) Schedule and participate in regular meetings between University of Iowa Student Government and City Council members h) Maintain a strong relationship with members of the City Council and between City Council and University Of Iowa Student Government i) Participate to a full extent in City Council work sessions j) Notify the City Clerk prior to any absence from a City Council meeting and arrange for the alternate (L.5) to undertake the duties above k) Coordinate collaborative projects between City Council and the University Of Iowa Student Government L.5 Alternate a) An alternate will be selected in the same manner as the City Council Liaison (L1) and with the same qualifications/eligibility (L3). b) The alternate will be responsible for duties L4 a,d,e,f,h. c) In the event that the City Council Liaison cannot fulfill his or her duties, the alternate will be responsible for discharging said duties. d) Due to the nature of the position, should the alternate apply for the position of City Council Liaison the following year, preference will be given to that person, but not to the exclusion of other deciding factors. L.6 Course Credit a) The City Council Liaison and Alternate will work with the Executive Branch in order to gain academic credit for their positions. It is encouraged but not required. DATE: March 28, 2005 TO: Mayor and City Council FROM: Marian K. Karr, City Clerk RE: Agenda Items for Joint Meeting Coralville will be hosting the next joint meeting of the City Councils of Iowa City, Coralville, and North Liberty; the Iowa City Community School Board, and the Johnson County Board of Supervisors. The meeting date is scheduled for April 27 at 4:30. Please forward any agenda items to me no later than Thursday, April 14. The meeting is scheduled to last about two hours. Because of time constraints items will be reviewed by the Mayor prior to submission. A complete agenda and meeting date confirmation will be available in your packet preceding the meeting. cc:jointmeetingrequestforitems.doc DATE: March 28, 2005 TO: Mayor and City Council FROM: Marian K. Karr, City Clerk RE: Staff Evaluations In preparation for the May 6, 2005 evaluations (City Attorney, City Manager, City Clerk) the following information will be updated and provided to you: · Base Salary History for three employees · Staff evaluation form · Salary Comparable for ten major Iowa Cities If there is any other information you would like distributed please come prepared to discuss at the April 4 work session to allow staff time to pull together any new information. U:evaluationmemo2005.doc DATE: March 30, 2005 TO: Mayor and City Council FROM: Marian K. Karr, City Clerk RE: Summer Schedule - 2005 Based on Council discussion at their work session on March 1, no changes were made to the summer schedule. The schedule for meetings are as follows: June 6, 7* June 20, 21' July 5 (combined work session & formal) July 18, 19' August 1, 2 August 15, 16 September 6 (combined work session & formal) September 19, 20 Work sessions that fall on a holiday are generally rescheduled to just prior to the formal meeting. Staff is generally able to work with any meeting adjustments given ample notice. Special meetings will be called as necessary. * Indicates at the present time one Council Member will be absent U:summerschedule.doc DATE: March 30, 2005 TO: Mayor and City Council.~ ~ FROM: Marian K. Karr, City Clerk~..~' RE: Application and Review Process for Boards and Commissions Recently Council expressed an interest in making the application process easier for citizens. Currently applications are available in person in the City Clerk's office or on the City website. Citizens may call and have an application mailed to them. · Vacancy is announced and appears on formal agenda until appointed which includes 2-3 additional agendas. · Vacancies are also posted on the City website and published in the Press-Citizen. · Blank applications can be printed from the City website, completed and submitted. · Deadlines are a week ahead of the appointment to allow applications to be included in the agenda materials. We are in the process of researching the ability to enter data on the website, printing, and submitting. In addition we are adding language to encourage the typing of the application (whether on line or with a typewriter). This procedure will address the issues of legibility as well. Because of issues related to confidentiality and signature we are not exploring submission of the document electronically. March 25, 2005 CITY OF IOWA CITY 410 East Washington Str¢~ Iowa Cily. Iowa $2240-1526 (319) 3S6-S0~0 (319) 3S6-$009 FAX Residents www.ic~ov.or~ Longfellow Place and Longfellow Cou~ Re: ~ei~hborhood on-street parkinO Dear Residont: Recently the president of your homeowner's association requested that I evaluate the on-street parking on Longfellow Place. The issue is the narrow width of the road on Longfellow Place when there are cars parked directly opposite each other. The City wants to ensure that emergency vehicles can get down your street. With vehicles parked directly opposite each other, this may be a difficult maneuver for our large fire apparatus. Because there is not a frequent problem, we would like to see if this matter could be resolved with voluntary compliance by those of you in the neighborhood. We are asking that you park your vehicles staggered along the street, not directly across from each other, in order to maintain adequate traveled lanes for emergency vehicles to get through on Longfellow Place. This will leave Longfellow Place available for on-street parking. As stated previously, we would like to see if we can get voluntary compliance from your neighborhood. Those who choose to ignore these suggestions will not be ticketed for illegal parking. However, if we continue to observe that vehicles are parked directly opposite each other, we will be forced to take action to formally eliminate parking on one side of Longfellow Place. We realize that taking such an action will be an inconvenience for your neighborhood, but this is a public safety matter, and the safety of your neighborhood is our first concern. We appreciate your voluntary assistance to the above request. Feel free to contact me at 356- 5254 or anissa-williams~,iowa-city.or.q if you have any questions. Sincerely, Anissa Williams JCCOG Traffic Engineering Planner cc: City Council City Manager Director of Public Works Streets Department Fire Chief Police Chief jccogt p/It rstLon gfellowPI volpkg.doc JIM NUSSLE ~ DISTRICT~ 1sT DISTRICT, IOWA TOLL FREE HOTLINE CHAIRMAN (800) 927-5212 COMMittee ON THE BUDGET 712 WEST MAIN STREET Home Page Address: MANCHESTER* IA 52057 htr p://wwvv.bu d g et.ho u se.gov (563) 927-5141 209 WEST 4TH STREET COMMI'rI'EE ON DAVENPORT, IA 52801 w^Ys A.D..^.s ,583,32 ,84 ongres 0f TRADE DUBUQUE, IA 52002 303¢ ..... . .... o ..... ~ ....... t0ou~e of ~epresentati~e~ ,683,557-774o WASHINGTON, DC 20515--1501 3641 KIMBALL AVENUE ~ i 0 ~ WAT~.Loo,,^~0~02 Home Page and E-mail Address: htr p://www.n u ssle.h ouse,g By Mr. Stephen J. Atkins /., City Manager City of Iowa City Office of the City Manager 410 East Washington Street Iowa City, Iowa 52240 Dear Stephen: Thank you for writing to share your thoughts about community development programs. It was good to hear from you, and I welcome this opportunity to respond. As you know, the Community Development Block Grant (CDBG) provides grants to state and local governments to develop and revitalize neighborhoods. CDBG is part of the Department of Housing and Urban Development (HUD) and will receive $4.1 billion in 2005. Stephen, I appreciate hearing of your support for this program. CDBG has a long history of providing needed assistance to cities and states. You will be pleased to know that my budget, recently approved by the House of Representatives, continues Congress's tradition of strong funding levels for CDBG in 2006. I hope that this information has been helpful to you. Again, thank you for writing. I hope you will continue to contact me with issues of concern to you. / Jijjh NuSSloember ~ Congress This mailing was prepared, published, and mailed at taxpayer expense. PRINTED ON RECYCLED PAPER City of Iowa City MEMORANDUM March 31, 2005 To: Steve Atkins, City Manager From: Joe Fowler, Director Parking & Transit Chris O'Brien, Parking Manager (~ Reference: Tower Place/Senior Center Parking When the Tower Place parking facility opened concern was expressed by the Senior Center that space would not be available for seniors wishing to come to the Center later in the morning to attend events and participate in the nutrition program. To address this concern the Parking Division agreed to reserve fifty parking spaces until 10:45 a.m. These spaces would serve Center visitors and others wishing to visit the downtown later in the day. It was obvious the public knew of this policy as users began to form lines at approximately 10:40a.m. After receiving complaints from Center users that Tower Place was full early in the day the Senior Center requested that Parking no longer hold the fifty parking spaces until 10:45. As a result: the facility filled early and lines formed out into Iowa Avenue. This resulted in many complaints to the Senior Center and City Council. In investigating the complaints the Parking Division determined that Tower Place averaged one hundred forty-four (144) open spaces at 9:00 a.m. and fifty-eight (58) at 10:00 a.m. Highest usage was on Wednesday and Thursday. In addition the number of all day parkers was tracked. The average number of users that stayed eight hours or longer was ninety-eight or eighteen per cent of the available spaces. For the past three weeks the Parking Division has reverted to the previous policy of reserving fifty spaces until 10:45 a.m. One week, March 14 to 20, was spring break for the University of Iowa and the data from that week was determined to not be representative of normal school year demand. During this three week period no complaints about the availability of parking in Tower Place were received by the City Manager's office Or the Parking Division. Linda Kopping, Senior Center Coordinator, said she has received no complaints during this time period. As reversion to the previous policy appears to have addressed the majority of the Center's users parking complaints the Parking Division is recommending that this policy be placed in effect during the University of Iowa's academic year to address the concerns of Center users. Cc Linda Kopping, Senior Center Coordinator March 24, 2005 IP14 Mr. Brian Pedrick, Plant Manger Lear Corporation 2500 Highway 6 East Iowa City, IA 52240 ~. ~ ~ ' RE Financial Assistance Program Awards ,.: .... Award Date: March 17, 2005 ' Agreement #: 05-NCIP-17 ~ : ~.. 05-CEBA-27 ~ 7~ Dear Mr. Pedrick: .?H C..)~ I am pleased to inform you that the Iowa Department of Economic Development has awarded Lear Corporat on the folloWing financial assistance for your expansion in Iowa City: Community EConomic Betterment Account (CEBA) $500,000 New Capital Investment Program (NCIP) - estimated value $820,000 The CEBA award has been provided to assist Lear Corporation in the expansion of its operation in Iowa City. As a result of this undertaking Lear Corporation will make an investment of at least $17,400,000 at its Iowa City operation, and retain 318 FTE positions. As an approved business, Lear Corporation is eligible to receive a doubled research and development tax credit estimated at $820,000 under the NCIP. In a few weeks, our office will send you a contract to finalize the terms and conditions of your company's participation in the New Capital Investment Program and the Community Economic Betterment Account. These contracts must be signed by authorized representatives of Lear Corporation and IDED. The Iowa Department of Economic Development looks forward to working with Lear Corporation and the City of Iowa City on this important economic development project. We are very pleased that you have chosen to make such a significant investment in Iowa. Should you have any questions regarding this award, please contact Mike Fastenau at 515/242-4831. Sincerely, Michael T. Blouin Director MTB/mlf c: The Honorable Joe Bolkcom, State Senator The Honorable Vicki Lensing, State Representative ~l'he Honorable Ernie Lehman, Mayor, City of Iowa City Mr. Steven Nasby, Community & Economic Development Coordinator Mr. Joe Rase, President, Iowa City Area Development Group,/nc. Mr. Dave Neipp, Lear Corporation IDED Staff 10WA DEPARTMENT OF ECONOMIC DEVELOPMENT Michael T. Blouin, Director · 200 East Grand Avenue, Des Moines, Iowa 50309 USA · Phone: 515.242.4700 · Fax: 515.242.4809 · www.iowalifechanging.com ECl Submitted by Mayor Pro tem Wilburn ! EAST CENTRAL IOWA COUNCIL OF GOVERNMENTS ~ IP1 § YOUR REGIONAL PLANNING AGENCY MEMORANDUM DATE: March 23, 2005 TO: ECICOG Board of Directors , FROM: Doug 'Elli~ve Director SUBJECT: Next Meeting - Thursday, March 31, 2005 The ECICOG Board of Directors will meet on Thursday, March 31, 2005, at 1:00 p.m., at the ECICOG offices. An agenda for the meeting and minutes of the February 24th meeting are enclosed. Other items are highlighted below: Item 2.0 Routine Matters: Financial statements for the month of February are enclosed. Item 3.4 - 3.8 Staff Reports: Staff reports are enclosed. I would call your attention to the fact that two of the ten CDBG/Housing Fund applications submitted by ECICOG were recently funded. Details'are provided in the Community Development and Housing Reports. Item 4.1 Executive Committee Report: The executive committee will meet on March 29, 2005, to outline a process for updating the agency's strategic plan. A report will be presented at the board meeting. Items 4.5 & 4.6 Solid Waste TAC and TOG: minutes of the most recent meetings are enclosed. Please review the remainder of the enclosed materials, and contact us if you have questions before the meeting on the 31s'. Eric. 108 Third Street SE, Suite 300 Cedar Rapids, Iowa 52401 319-365-9941 FAX 319-365-9981 www. ia.net/-ecicog © 100% POSl CONSUME~ CONTEN'~ East Central Iowa Council o~C Governments Board Meeting Notice 1:00 P.M. March 31, 2005 East Central Iowa Council of Governments 108 Third Street SE, Suite 300- Cedar Rapids, Iowa TEL 365-9941 FAX365-9981 pages 1.0 CALL TO ORDER · 1 Recognition of Alternates .2 Public Discussion · 3 Approval of Agenda 2.0 ROUTINE MATTERS 1-2 .1 Approval of Minutes (February 24, 2005) 3-5 .2 Preceding Month's Budget Reports/Balance Sheets 3.0 AGENCY REPORTS .1 Chairperson's Report .2 Boarc[ Members' Reports .3 Director's Report 6-7 .4 Community Development Report 8 - 10 .5 Housing Report 11-14 .6 Circuit Rider Report 15 .7 Solid Waste Report 16 .8 Transportation Report 4.0 COMMITTEE REPORTS · 1 Executive Committee .2 ITS Task Force 17-18 .3 Solid Waste Technical Advisory Committee - information only 19-20 .4 Transit Operators'Group - information only 5.0 OLD BUSINESS · 1 Approval of Expenditures 6.0 NEW BUSINESS 7.0 LEGISLATIVE DISCUSSION 8.0 NEXT MEETING: April 28, 2005 ECICOG is the Region 10planning agency serving local governments in the counties of Benton, Iowa, .lohnson, ~lones, Linn, and Washington. MINUTES East Central Iowa Council of Governments Board Meeting I:00 p.m. - February 24, 2005 108 Third Street SE, Suite 300 Cedar Rapids, Iowa MEMBERS PRESENT Lu Barron-Linn Count); Supervisor Linda Langston-Linn County Supervisor Don Magdefrau-Benton County Citizen Randy Payne-Washington County Supervisor Don Gray-Mayor of Central City Leo Cook-Jones County Supervisor Dennis Hansen-Anamosa City Council Ann Hearn-Linn County Citizen Larry Wilson-Johnson County Citizen Charles Montross-Iowa County Supervisor Pat Harney-dohnson County Supervisor Ed Raber- Washington County Citizen David Vermedahl-Benton County Supervisor MEMBERS ABSENT Ric Gerard-Iowa County Supervisor Bill Daily-Benton County Citizen Ross Wilburn-Iowa City City Council Gary Edwards-Iowa County Citizen I~ade 19'agner-Cedar Rapids Commissioner Ed Brown-Mayor of Washington Henry Herwig-Coralville City Council Vacancy-Jones County Citizen ALTERNATES PRESENT - None OTHER'S PRESENT Dan Baldwin-Greater Cedar Rapids Community Foundation STAFF PRESENT Doug Elliott-Executiv¢ Director Gina Peters-Administrative Assistant Mary Rump-IT~Transportation Planner Robyn Jacobson- Transit Administrator Amy Peterson~Program Administrator Eric Freese-Housing Specialist Chad Sands-Planner Lisa-Marie Garlich-Planner Lisa Treharne-Circuit Rider Kristin Simon-Planner Jennifer Ryan-SoHd Waste Planner 1.0 CALL TO ORDER The meeting was called to order by Chairperson, Lu Barron at 1:02 p.m. · 1 Recognition of Alternates - None .2 Public Discussion - None .3 Approval of Agenda M/S/C (Montross/Wilson) to approve the agenda. All ayes. .4 Public Hearing - Consolidated Transit Application Barton called the public hearing to order at 1:02 p.m. Jacobson read the list of projects and costs included in the ECIT Consolidated Transit Application. No written comments were received. M/S/C (Hamey/Langston) to close the public hearing at 1:05 p.m. All ayes. M/S/C (Harney/Hearn) to authorize the chair to sign the authorizing resolution included in the board packet on page 20. All ayes. 2.0 ROUTINE MATTERS .1 Approval of Minutes (January 27, 2005) M/S/C (Hanson/Langston) to approve the minutes as written. All ayes. (Raber joined the meeting at this time.) .2 Preceding MOnth's Budget Reports/Balance Sheets Elliott gave an overview of the January financial statements. M/S/C (Raber/Hansen) to receive and file the January financial statements for audit. All ayes. 3.0 GUEST PRESENTATION Daniel R. Baldwin, President and CEO, Greater Cedar Rapids Community Foundation gave a presentation on state foundation funding initiatives. 4.0 AGENCY REPORTS .1 Chairperson!s Report Barton asked board members to let her know if they had a suggestion for a guest speaker. .2 Board Members' Reports - None .3 Director's R~port Elliott told members 0fthe executive committee he would like to schedule a meeting to discuss updating the agency strategic plan. Elliott referred to page 8 of the board packet, a page from the personnel policy regarding travel approval. M/S/C (Wilson/Raber) to make the changes to the personnel policy as shown on page 8 of the board packet. All ayes. Elliott handed out a copy of the annual report that will be distributed. .4 Staff Reports - informational only Garlich told the board: she recently met with Johnson and Linn County regarding updating their housing needs assessments. 5.0 COMMITTEE REPORTS .1 Solid Waste Technical Advisory Committee-informational only 6.0 OLD BUSINESS .1 Approval of Expenditures M/S/C (Montross/Langston) to approve payment of expenditures. All ayes. Raber asked about enhancement funds and why no projects were funded this year. Rump explained that the TAC didn't think the three applications they received warranted funding; the money will be available next year. Discussion followed on enhancement projects. 7.0 NEW BUSINESS - None 8.0 LEGISLATIVE DISCUSSION NEXT MEETING: March 31, 2005 The meeting adjourned at 2:15 p.m. Gary Edwards, Secretary/Treasurer February 24, 2005 Date MINUTES /~ EAST CENTRAL IOWA COUNCIL OF GOVERNMENTS Solid Waste Technical Advisory Committee (SWTAC) :[ PM~ March 10~ 2005 Colony Inn, Amana Iowa VOTING MEMBERS PRESENT NON-VOTING MEMBERS PRESENT Benton County: IVlyron Parizek Iowa City/Johnson County: CR/LC SW Agency: Floyde Pelkey Jon Thomas CR/LC SW Agency: Marie DeVries Iowa Waste Exchange: John Koch lC/Johnson County: Dave Elias, Brad STAFF PRESENT Neumann Jennifer Ryan Iowa County: Rick Heller Kristin Simon Jones County: Leonard Brokens MINUTES: Minutes from the February 2005 meeting were approved. Local Updates- Iowa County. Heller reported: · Continued negotiations with DNR on fine appeal. · Making cages to keep the deer away from the new trees being planted this spring. · The annual audi[t is taking place this week. Cedar Rapids / LinniCounty Solid Waste Agency. Pelkey and DeVries reported: · A fire in the CAT compactor and several equipment breakdowns. · Climb Theater is giving presentations on recycling in several Linn County schools. · The new CR / LC Solid Waste Agency logo has been selected. · New agency email and web addresses are: first name initial last name @solidwasteagency.org. · R W Beck has been hired to finalize negotiations on pending recyclable processing contract. · Four proposals Were received for the Site 2 [mprovement Project. 3ones County. Brokens reported: · Compost building at the Anamosa Prison burned down. The compost turner was destroyed. The program is being re-evaluated. Iow_a_ City / .lohnson County. Neumann and ThomaSthereported:DNR.  Neumann submitted a HHM grant application to · Preparing for the Iowa City Home Show to be held the first weekend in April. · Received DNR approval for use of spray-on alternative daily and intermediate cover. · Public hearing about land purchase adjacent to the landfill will be April 5th. · City Carton is working with landfill staff to hold an Earth Day E-waste collection. · Receiving calls from several HHM contractors soliciting business. Benton County. Parizek reported: · Met with DNR inspector to discuss yard waste collected by local hauler. · Vinton's compoSt site may be located in a floodway not on a flood plain. · DNR denied request to use a mix of ground wood and soil for an alternative daily cover material. · This year's Annual Water Quality Report form is requesting an increased amount of information not required by state code. Iowa Waste Exchange Koch reported: · Contact with local trailer park regarding disposal/recycling of abandoned trailers. · Mid America Housing Project is trying to restart Eco Youth and has requested Koch's participation in discussions. · ~[WE met their twelve-month goals in eight months. Regional update. Ryan reported: · Comp Plan o DC[ Environmental, [nc. requested inclusion in the EC[COG Comp Planning area. (letter of request distributed) (M/S) DeVries/Elias to recommend acceptance of DC[ into Comp Plan area to the ECiCOG board. Motion passed. o The DNR Annual Rate survey has been sent to randomly selected communities throughout the state. Contact EC[COG staff if communities need assistance in completing the survey. o The public hearing for the current rule change process will be over the [CN on April 6th from :[0AM until noon. · White Goods o The charges for commercial and residential units are the same in our regional contract. o Contract renewal with Moore's is .lune 2006. o Moore's has invited TAC to visit their new facility when it is complete. · HHM o Form E for Iowa City HHM Mobile grant application. (M/S) Parizek/Heller moved to approve Form E. IVlotion passed. · Educational o .~ones County received a SWAP grant to establish school recycling programs and to develop and present solid waste/recycling education units to one grade level throughout the county. o US EPA has Earth Day Grant applications due on IVlarch 18th. Olin Schools have submitted an application. o Susan Salterburg, on behalf of the Iowa Recycling Association Education committee, organized a one-day workshop for non-traditional educators. The workshop included information on No Child Left Behind requirements, program marketing, and district learning standards. o This year's Summer Library Reading Program is being developed. · Next meeting: ! PM, Thursday, April 12, 2005, at CR / LC SW Agency. Greater Iowa City Housing Fellowship opening the doors o£Iowa City 1700 South First Avenue, Suite 25B Iowa City, IA 52240-6036 ' March 23, 2005 ~ " Matt Hayek, Chair Housing ~d CommuniW Development Commission CiW of Iowa 410 East Washin~on S~eet Iowa CiW, ~ 52240 ~: HCDC Review of applications for HO~ ~d CDBG ~nds Dear Ma~ and Members of the Commission: Upon review of&e applications ~d smffrepom for HO~ ~d CDBG hnds, I w~ su~fised ~at ~e application ~om Extend ~e ~eam for Affordable Rental Housing did not include a profoma inves~ent ~alysis. I m ex~emely p, zzled ~ to how Commissioners scored, reviewed ~d ~commended funding for the application. ~e staffre~ conveyed that fin~cial feasibiliW c~ot ~ assessed because of the lack of a profoma. The FY06 Applic~t ~ide cle~ly states that "The FY06 Houshg Application, as in ~e requires the developers of renal housing projects to complete and submit a profo~a for the project being pro~d." Section 3 of the Application ends wi~ "Note to HCDC: R~iew a~ached ~ofo~a ~ pa~ of the Fe~ibili~ Section." All o~er ~ordable rental houshg applications included a profo~a. ~y weren't ~ese ~qukements applied to all applications? As an applic~t for affordable rental housing for ~e p~t several ye~s, I believe it would be i~esponsible to submit ~ application wi~out f~st prepping ~ investment ~alysis ~at satisfies the unde~iting criteria of~ders ~d lenders. ~e fm~cial fe~ibiliW of a proposed project is equally ~ impomn~ ~ ~e need ~d impact. Fuaher, I believe that it is ~e responsibiliW of the Housing ~d Co~uniW Development Commission to provide a level playing field for applic~ts ~d to be good stew~ds of l~ally allocated federal do[lam ~e process ~plemented ~is year fell sho~ of ~ese impo~ant components. Sincerely, M~ann De~is Ch~lie Eastham Executive Director President, Bo~d of Tms~~ Cc Steve Nasby, Ciw of Iowa CiW, Dep~ment of Piing and CommuniW Development Steve A&ins, CiW M~ager Emie Le~, Mayor, Ci~ of Iowa CiW IP17 Marian Karr I ~ From: Gina Peters [gina.peters@ecicog.org] Sent: Friday, March 25, 2005 10:16 AM To: Michael Lehman; Terrence Neuzil; Pat Harney; RodSullivan; Tom Svoboda; Arnold-Olson & Assoc.; CasieKadlec; Paul Pate; Paula Freeman-Brown; Don Gray; Nancy Beuter; Kelly Hayworth; DaleStanek; William Voss; Thomas C. Patterson; Hills; Howard R. Green; IA Environmental Education Project; SteveAtkins; Marian Karr; Dee Vanderhoef; J.Patrick White; James Houser; Jane Tompkins; JeffDavidson; Jo Hogarty; Mike Sullivan; LanePlugge; Linda Lan!gston; Doug Kamberting; ShelleyAllison; Lu Barron; Jeff Schott; JohnNieland; Mike Goldberg; Rick Elliott; Brian James; Mary K Mitchell; Larry Dauenbaugh; PriorityOne; Randy H. Fouts; Sally Stutsman; SharonMeyer; Tawnia Kakacek; Patrick Murphy; ConnieEvans; Willliam Cooper; Glen Potter; Gloria Jacobson; Rozena McVey Cc: Doug Group Agenda.doc ECICOG-PLG,doc A letter and agenda for the April 5th meeting of the Leadership Group is attached. Please note that the starting time has been changed to 4:00 p.m. The centerpiece of the agenda is the preparation of an annual workplan for the Group. Therefore, we wanted to start a little earlier. It would be great to know if someone from your community is planning to attend. Please take a moment to respond to this email, and let us know who from your city or county will be in attendance. Thanks, Doug Elliott Executive Director ECICOG *** eSafe scanned this email for malicious content *** IMPORTANT: Do not open attachments from unrecognized senders March 24, 2005 Dear MayOrs of Linn and Johnson County: Enclosed please fred our agenda for the next meeting of the Public Leadership Group on April 5th, which will be held on Kirkwood campus. After much consideration, Linn and Johnson County have engaged the services of ECICOG to assist in the facilitation of our group. The meeting on April 5th will be an opportunity to for all of us to re-focus our efforts for the upcoming year. It is important for everyone to be in attendance to share issues that can benefit from collaboration. It is also important for all of us to share thoughts, concerns and opportunities. We hope that each of you will make an effort to attend. Also, for those of you who cannot attend, we will send a report of the progress made at this meeting. In looking back at the past year, benefits have come to our communities from our joint meetings in recreation, trails, planning and zoning, information technology and general information sharing. Help us in taking our joint efforts to the next level and participate in the planning process. Thank you, to everyone who has been a part of this group for the past year. We look forward to seeing you on April 5th and beginning the next exciting phase of our work together. Sincerely, Sally Stutsman Linda Langston Johnson County Supervisor Linn County Supervisor Agenda Public Leadership Group Environmental Training Center Kirkwood Community College 6301 Kirkwood Blvd., SW Cedar Rapids Tuesday, April 5, 2005 INFORMAL MEETING Work Session 1. Call to order 4:00 p.m. (NOTE change in time) 2. Welcome and Introductions · Sally Stutsman, Chairperson - Johnson County Board of Supervisors · Linda Langston, Chairperson - Linn County Board of Supervisors 3. Plenary Session Determination of Group Expectations and Discussion of Group Priorities Facilitated by Doug Elliott, ECICOG 4. Update on Governor's Subcommittee on Governance 5. Local Updates 6. Future agenda items 7. Next meetiag date and location 8. Other 9. Adjournment AGENDA City of Iowa City City Council Economic Development Committee Thursday, March 31, 2005 10:30 a.m. City Hall Lobby Conference Room 410 East Washington Street 1. Call to Order 2. Approval of Minutes - March 17, 2005 3. Discussion of Request for CDBG Assistance - Extend the Dream Foundation (Continuation from March 17, 2005) 4. Adjournment NADO News - 03/215/200> ,~.~.I ~'°~t~'~" t'age l~ooI >~1~ NADO News-031281200S (Plain Text Version) View Graphical Vemion NADO Legislative Action Alert Urge House-Senate Budget Conferees to Fully Fund Community and Economic Development Programs - Contact Senators and Representatives - (Released March 28, 2005) On Mamh 17, the House and Senate passed fiscal 2006 budget resolutions (H Con Res 95 & S Con Res 18). Both vemions rastore funds to community and ragional decelopment programs, which wera cut in the Prasident's proposed Strangthening America's Communities Initiative. Differences between the two veraions must now be resolved within a joint House-Senate conference. Regional development organizations are asked to contact the House and Senate members of their COngressional delegations and urge them to pass the final joint fiscal 2006 congressional budget resolution with full funding for community and regional development programs, such as the Economic Development Administration (EDA) and the Community Development Block Grant (CDBG) program. Background The Prasident's fiscal year 2006 budget calls for the elimination of 18 federal community and economic development programs currently funded at $5.5 billion to create a new consolidated block grant programs. According to the administration, the proposed $3.71 billion Strengthening America's Communities Initiative would 'streamline" the current array of "duplicative" federal economic and community development programs into a unified block-grant initiative to better target federal assistance to distressed communities. Programs slated for termination under the proposal include EDA, CDBG, HHS' Community Service Block Grant (CSBG) program and Treasury's Community Development Financial institution's (CDFI) Fund. · The House and Senate budget resolutions both restore funding for the community and ragional development program budget function. (Programs are placed into a single functional category that best represent their major purpose, regardless of department or agency.) EDA and CDBG, for example, are funded out of the Community and Regional Development Budget Function (Function 450). In addition, the amount of funds available to appropriators is determined by the spending levels set forth in the congressional budget resolution. Differences between the two versions of the budget resolution must now be resolved in a "House-Senate conference. Despite the increased funds provided for pregrams such as EDA and CDBG, the final spendin, g level could be adjusted during conference. While the congressional budget resolution is non-binding, a resolution that envisions full-funding for the existing catalog of economic and community development programs sends a strong message that House and Senate appropriators provide adequate funding. Elimination of EDA, CDBG and 16 other community and economic development programs http ://newsmanager.commpar~ners.com/nadonews/textonly/2005-03 -28.html 3/31/05 NADO News - 03/28/2005 Page 2 of 5 would place large numbers of distressed small and rural towns at a competitive disadvantage. For example: . Focused almost exclusively on job creation, the proposed Strengthening America's Communities Initiative would essentially eliminate federal community development assistance. CDBG provides valuable quality of life investments for communities to develop adequate community facilities essential to growing businesses and attracting quality jobs. · EDA and its network of 320 economic development districts serve as a national backbone of locally-driven economic development implementation and management. Economic development districts promote regional cooperation, capacity and expertise.at the local level. By eliminating EDA and economic development districts, thousands of small towns and rural communities would now lack the skills, resoumes and manpower to pursue the most basic of job creation strategies. e The administration's proposed initiative forces distressed cities and towns to pursue a one-size fits all strategy for improving the social and economic conditions in their communities, a strategy that could clash with the economic and infrastructure realities of the area or region. Local development should remain driven by local stakeholders not Washington bureaucrats. Action Needed · Call House and Senate members to urge that full funding for community and regional development programs be retained in the final fiscal 2006 congressional budget resolution. In addition, a sample letter has been provided below to fax to Representatives and Senators asking that existing spending levels for community and economic development programs be protected. · In addition, regional development organizations whose congressional members serve on budget committees (a list isprovided below) are asked to contact those offices directly and ur§e them to support full funding for programs, such as EDA and CDBG, in conference negotiations on .the congressional budget resolution. · In addition, please forward copies of congressional letters to NADO staff. Below is a sample letter to fax to House and Senate members [For House Members] The Honorable [insert name] US House of Representatives Washington, DC 20515 [For Senators] The Honorable [insert name] United States Senate Washington, DC 20510 Dear Representative/Senator: On behalf of [insert organization name], I urge your support for full funding, of community and regional development programs in the final fiscal 2006 congressional budget resolution, currently in House-Senate conference. Both House and Senate versions of the budget resolution (H Con Res 95 and S Con Res 18) provide full funding for community and economic development programs, such as the Economic Development Administration (EDA) and the Community Development Block Grant (CDBG) program that were eliminated as part of the administration's proposed Strengthening America's. Communities Initiative. By eliminating 18 critical federal community and economic development programs and slashing overall funding by 40 percent, the Strengthening America's Communities InitiatiVe would severely weaken our nation's small, rural and distressed communities ability to develop quality jobs, build adequate infrastructure and, in general, fully participate in America's economic mainstream. In our region, EDA [or CDBG] has allowed us to [insert local project example]. At a time when heady every Amedcan business and community is confronting intense competition from emerging and developing nations, the federal government should be expanding its resources and assistance for local community and economic development. Instead, the administration proposes unfunded mandates, program terminations and more bureaucracy. The federal government's current investment of $5.5 billion is a solid, wise and efficient investment in our nation's local communities. Even in the current budget climate, it must be pointed out that the administration's proposed funding cut represents less than one-half of one percent of last year's deficit. More importantly, the administration's proposed $1.8 billion reduction would result in the loss of at least $18 billion annually in matching and leveraging investments by the pdvate seCtOr and other governmental and nonprofit programs at the state and local level. For these reasons, I strongly urge you to support full funding for community and economic development programs in .Congress' fiscal 2006 joint budget resolution. (Below is a list of House and Senate Budget Committee members) House BUdget Committee Republicans Jim Nussle (IA), Chairman Gresham Barret~ (SC) Jo Bonnet (AL) Jeb Bradley (NH) Mike Conaway (TX) Ander Crenshaw (FL) Mario Diaz-Balart (FL) Scott Garrett (NJ) Patrick Henry (NC) Jeb Hensarling (TX) Kenny Hulsof (MO) Dan Lundgren (CA) Connie Mack (FL) Thaddeus McCotter (MI) Rob Portman (OH) http ://newsmanager.commpartners.com/nadonews/textonly/2005-03 -28.html 3/31/05 NADO News - 03/28/2005 Page 4 of 5 Adam Putnam (FL) Ileana Ros-Lehtinen (FL) Paul Ryan (WI) Jim Ryun (KS) Pete Sessions (TX) Mike Simpson (ID) Roger Wicker (MS) Democrats John Spratt, Ranking Minority Member Tom Allen (ME) Brian Baird (WA) Lois Capps (CA) Ed Case (HI) Jim Cooper (TN) Henry Cuellar (TX) Artur Davis (AL) Rosa DeLauro (CT) Chet Edwards (TX) Harold Ford (TN) William Jefferson (LA) Ron Kind (WI) Cynthia McKinney (GA) Dennis Moore (KS) Richard Neal (MS) Allyson Schwartz (PA) Senate Budget Committee Republicans Judd Gregg (NH'), Chairman Lamar Alexander (TN) Wayne Allard (CO) Jim Bunning (KY) John Comyn (TX) Mike Crapo OD)- Pete Domenici (NM) John Ensign (NV) Mike Enzi (WY) Charles Grassley (IA) Jeff Sessions (AL) · Democrats Ken Conrad (ND), Ranking Minority Member Robert Byrd (WV) Jon Corzine (NJ) Russ Feingold (WI) Tim Johnson (SD) Patty Murray (WA) Ben Nelson (NE) Paul Sarbanes (MD) Debbie Stabenow (MI) Ron Wyden (OR) For more information visit the NADO website at www.nado.org/saci or contact NADO Legislative Director Jason Boehlert at (202) 624-8590 or jboehlert~nado.org. [Retum to top] http://newsmanager.commpartners.com/nadonews/textonly/2005-03-28.html 3/31/05 MINUTES CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE MARCH 17, 2005 CITY HALL, PLANNING AND COMMUNITY DEVELOPMENT CONFERENCE ROOM Members Present: Ernie Lehman, Bob Elliot, Regenia Bailey Members Absent: NONE Staff Present: Steve Nasby Others Present: Tom Walz, David McLee CALL MEETING TO ORDER Chairperson Lehman called the meeting to order at 2:02 pm. APPROVAL OF THE FEBRUARY 17, 2005 MINUTES Motion: Elliot moved tO approve the minutes from February 17, 2005 meeting as submitted. Bailey seconded the motion. Motion passed 3-0. DISCUSSION OF REQUEST FOR CDBG ASSISTANCE-EXTEND THE DREAM FOUNDATION Nasby said that the project is going through a concurrent review between this committee and HCDC. He said that the project consists of the acquisition of a multi-use building, the first floor commercial, and the second floor residential. There are 3 one-bedroom apartments on the second floor and 3 commercial condo units on the first floor. Nasby added that there are essentially 3 applications for this project due to the different funding sources. Two are for the economic development portion of the building (one with the Economic Development committee and one with HCDC) and a third one with HCDC for the housing portion. He said that a commercial realtor has evaluated the project and the value of the commercial portion is $147,000, and the residential portion at $98,000. Nasby stated economic development aspect of the Extend the Dream proposal would enable them to expand micro-enterprise programming for persons with disabilities through supporting the opening of a new retail store and developing a new training facility for e-commerce. Elliot asked about the distribution status of the CDBG Economic Development Fund and how much CDBG economic develol~ment funds are currently available? Nasby answered that the FY2004-2005 funds were not yet completely spent. He said that after allocating the $175,000 to the Lear Corporation, there was $59,000 left in the FY05 CDBG Economic Development Fund, and starting July 1st the fiscal year 2006 would start and there would be and additional $145,000 in that fund according to CITY STEPS policies, but the FY06 funding would still have to go through City Council's approval. Lehman said that there were 2 applications made to the HCDC, one for the housing portion, and for the economic development. He added the recommendations from HCDC would be made at their March 17, 2005 meeting. He asked what was the amount requested for the HOME money. Walz answered they requested $98,000 for the housing portion. Bailey asked what kinds of figures are currently seen from profit sharing for salaries? Walz said that it depends on what the disability state of the worker is. He mentioned that somebody on SSDI could make up to $800 per month, wlhile someone on SSI could make up to $85 per month. As an example he said that a lady that runs Lesl~ey's Luxuries is a SSI client, but very disabled, and very happy to earn her $85 a month. He added that there would be a few persons that may not be on a disability program. Walz mentioned there is a guy who currently supplies and gets training in internet commerce. He said that he would have to work very hard in order to pay his livelihood. Walz added they have a list of people who look like high potential, that is they are bright and computer literate, and out of that list 1/3 may fail to succeed. Bailey asked how big the list is. Walz said there are 6 persons on the list City Council Economic Development Committee Minutes March 17, 2005 Page 2 McLee said that this would be a place that people would just pass through. He added that if there is something that would be opened and those people would be capable at that time they would stick around, but if there would not be activity at the moment they would end-up going some place else. Walz said the typical person would be someone that has a disability benefit who will make, after training, around $200-500 a month and this would make a substantial difference in their lives. Lehman said the Counbil started to separate out money into different funds around 3 years ago and the idea of having money into the economic development fund was to try to allocate those funds in a matter that would have an economic impact in the community. He added that by his calculations, with the coming FY06 allocations there would be around $200,000 in the fund. He said that for the project they have applied for the same money from HCDC, and whatever the Economic Development committee would do, would be contingent on what HCDC would do. Lehman added that it seems to be more a social program than an economic development program but understands how the proposal would help and would agree to come up some funds that HCDC did not allocate. Elliot said that he would like to see the funds representative, partially social, and partial economic development. Walz said that the jobs areated are socially and economical meaningful to the individual relative to their place in society. He asked how would the situation be about going to HCDC meeting. Lehman said they probably could not give any certain assurance about the amount of money that would be funded at this time, but that the Council Economic Development Committee would support the project. Elliot said that the Committee is very receptive to the concept presented, but would not be able to commit to the entire amount. Bailey said that the first step would be HCDC, and the Economic Development Committee would be used as a last resort. She asked if when the building would be purchased it would be pulled out of tax rolls because it would be nomprofit. Bailey said she saw the project at about 80% social and 20% economic development. Lehman said that if HCDC would fund the project, then he would be willing to take a closer look to the project. Elliot said that he believes that if the project would happen, the value of the property and the visibility of the neighborhood would ibe improved. Walz said Extend the Dream was recently notified that they would be given the Pierson's soda fountain. Elliot asked if they would have the expertise to make that work. Walz said they would pull it off. Bailey asked how would iExtend the Dream would market the new business. Walz said they did not do a lot of advertising. They tried to do it through editorials, paid advertising, or bus advertising. Lehman said that it appears the Committee consensus is to support the project. Nasby asked if they would be making any specific funding recommendation? Lehman said that he believes it would be really hard to decide at this point, and that the Committee should wait for the HCDC decision. He said that HCDC funding level would give some indication of their level of commitment to the project. ADJOURNMENT The meeting adjourned al: 2:35 pm. Minutes submitted by Bogdana Rus. s:lpcdlrr~nutes/ecodev120051edcO3-17-O~.doc Council Economic Development Committee Attendance Record 2005 Terii1 Name Expires 02/01~ 02/17 03/17 00/00 00/00 00/00 00/00 Regenia Bailey 01/02/08 X X X Bob Elliott 01/02/08 X X X Ernest Lehman 01/02/06 X X X Key: X = Present O = Absent O/E = Absent/Excused NM = No Meeting ..... Not a Member MINUTES IP'I9 HOUSING AND COMMUNITY DEVELOPMENT COMMISSION MARCH 10, 2005 SENIOR CENTER, LOWER LEVEL CLASSROOM Members Present: Jerry Anthony, Erin Barnes, Lori Bears, Mark Edwards, Matthew Hayek, Rita Marcus, Brian Richman, Jayne Sandier, Members Absent: William Greazel Staff Present: Tracy Hightshoe, Steve Long, Steve Nasby, Steve Rackis Public Present: Mark Patton, Tom Walz, Bob Burns, Mike Townsend, David Wellendorf, Ron Hanson, Karen Kubby, Alan Axeen, Kristie Doser, Alaina Welsh, Mary Donovan, Maryann Dennis CALL MEETING TO ORDER Chairperson Hayek cabled the meeting to order at 6:30 PM APPROVAL OF THE MINUTES FROM FEBRUARY 17, 2005 Motion: Anthony moved to approve the February 17, 2005 with corrections on pages 6 and 13 (staff will verify if LT&J applied or will be applying for non-profit status). Bears seconded the motion. Motion passed 8-0. PUBLIC COMMENTS OF ITEMS NOT ON THE AGENDA Burns announced that their FY04 Whispering Garden project received Low Income Housing Tax Credits and state HOME funds in the last funding round. The project consists of 12 units of affordable rental housing. DISCUSSION REGARDING FY06 COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME INVESTMENT PARTNERSHIP PROGRAM REQUESTS Hightshoe announced that there are additional funds available to allocate. $200,000 in HOME funds were recaptured from the Blooming Garden project and $72,000 in CDBG funds are available as four prior year projects didn't spend all their allocation or had to decline the funds as the project was no longer feasible. This last week, 4C's returned their $32,000 CDBG allocation as the contractor cost was significantly higher than estimated and required additional space than what was planned. DISCUSSION OF RANKINGS River City Housing Collective- Property Acquisition Bears discussed the score she gave this project, a 17. She said she did not like that there was no answer regarding how many persons would be served on page 126 of the application (Funding Request binder). She also added that the house was not physically accessible, especially for persons who use wheel chairs, and only one unit was on the first floor. Long stated there was a two-bedroom unit on the first floor and a common space area by the apartment that would be accessible. Johnson County Permanent Supportive Housing- Supplemental Loan Barnes asked how important the supplemental application would be in order to complete the project. Richman said it appears the primary application would be the most important, and the supplemental would be in case there would be enough funds for an additional allocation. Barnes confirmed that it would be to fund the primary allocation and if funds available fund the second and it is not a fund both or not fund either. Richman stated the primary benefit of the project is that it is a loan. Hayek asked if there was a breakpoint on projects? He stated this could be discussed with each applicant at next week's meeting on the 17th. Sandier asked if the average allocation would work? Richman stated this application has multiple funding sources, leverages additional money, and in his opinion may work with a decrease in the number of units. Burns stated the primary application of $275,000 is critical. He stated he was confident that the project would receive LIHTCS and state HOME funds after the recent funding round that awarded credits to the Housing and Community Development Commission Minutes March 10, 2005 Page 2 Whispering Garden project. Burns mentioned the possibility of withdrawing the supplemental application as many housing projects were submitted for consideration. He will speak with the applicant. Commission members asked each housing provider present what would be the outcome if full funding wasn't received for the!r projects. Habitat for Humanity Patton answered Habitat would build fewer units, depending on the level of funding. Hawkeye Area Community Action Program- Transitional Housing Axeen said that HACAP requests to build 4 units. He added that 2 are needed for United Action for Youth (UAY) and 2 for HACAP. Due to UAY's immediate situation, priority would be to acquire the two units for UAY. Iowa City Housing AUthority Tenant Based Rental Assistance (ICHA) Rackis said that red,iced financial assistance would mean more targeting of households or less households served. The calculation provided was for 60 households (30 households served for a period of two years) times $414 (average rent) times 12 months in a year. City of Iowa City-Down payment Assistance Program Nasby said that if theY did not receive full funding, they could chose to either serve fewer clients, or reduce the amount of ~ssistance per household. Greater Iowa City HoUsing Fellowship (Rental and homeownership) Barnes said she found it very difficult to do the volunteer section on the ranking sheet. Richman agreed and stated that changil~g the format of the application might solve the problem. Dennis answered the question, what would happen to the project is less funding is received, by stating they would do fewer ~Jnits. Lead based paint is an issue in the areas they want to locate scattered housing sites. Increased costs for rehabilitation and lead-based paint may affect the feasibility of the project, as with HOME, rents are capped. If costs exceed what they can generate in rent, the project does not become feasible. Dennis stated at last month's meeting there were questions about the costs of the Community Land Trust (CLT) program to the buyer. When weighing the costs associated with the CLT, Dennis stated it is still more advantageous tO the homeowner as the land is not being purchased. Homes through the program are not eligible for thb Homestead Credit, however homeowners do not pay for the cost of a 30-year amortized loan at current interest rates (6%) for the price of the lot (lot price approx. $40,000). This is a monthly saving of $239. Dennis stated that it is still very advantageous to the buyer after reducing the $20/month fee charged by GICHF and not being able to take advantage of the Homestead Credit. Extend the Dream Foundation - Rental Housing Walz stated that if they received less funding, the project remains viable, as they would obtain private financing to fill the g~p. They will review and discuss what this break-even point would be. Hayek questioned if the rental housing and micro-enterprise center are tied together and dependent on both receiving funds? Wal~" answered that yes, funding is needed for both projects. Richman asked if partially funded and private d~llars were needed, how much could they raise? Walz answered possibly half the acquisition costs. Sarldler asked how much was left in the CDBG Economic Development Fund. Nasby stated $59,000. Patton noted that Hal~itat works with the Section 8 Homeownership program. Richman added they have three single site applic~ations and 6 scalable, multi-site applications. Hayek acknowledged Burns request to speak. Burns stated that due to the high number of applications the Johnson County Supportive Housing LP is withdrawing the Supplemental application. Nasby requested they submit~ a letter to formally withdraw the Supplemental application. Housing and Community Development Commission Minutes March 10, 2005 Page 3 Rackis noted that their' application, TBRA, is a scalable project, targeting households based on need, not time of application. Barnes stated that the volunteer portion of the application is difficult, as it should only include volunteer hours for the actual prDject. This varies extensively between housing, public facilities, and public service activities. Richman agreed and stated the commission should review this part of the application. Habitat for HumanityiRestore Patton said they plan ion buying a warehouse to operate a construction materials restore, and use the money to construct more affordable housing. He stated the Quad City store nets about $40,000/year. He mentioned that if comparable to the success of the Quad City store, even though the local restore might not have the same success, Habitat could build (pumhase lot) for one home site a year. Richman noted if they were to fund lot a~cquisition at $350,000 (the amount requested for the ReStore) that would be equal to around eight homes. Anthony asked if the Quad City Restore is the only one in Iowa. Patton said there are Restores in Des Moines and one in Cedar Rapids in the next 6 months. Sandier asked if the Cedar Rapids store received CDBG funding. Patton said they did not receive CDBG funds. Long asked how the 10wa City store is doing. Patton said they made $9,000 so far, but the CoraIville site is only temporary. Hayek said that this project is not just an investment in housing related activities, but there would be some job training involved, building trades, and recycling activities. Patton said the Iowa Department of Natural Resources gave them some seed money. He said that last year, the Quad City ReStore saved 300 tons from going in the landfill. The project also provides temporary storage for!donated items. Anthony asked if they discussed this project with the City's solid waste department. Patton said they did discuss and they would like to see them get into a permanent building, most likely to ico-locate with different services/activities. Sandier asked if the C!ty would pay for a co-located facility. Nasby stated this has been discussed. The City would pay the City portion, Habitat would pay for their own. Barnes said that she likes the training component of the project, as well as the fact that they recycle- materials. She asked if there would be any paid jobs. Patton said there would be Americorp and Vista, about 2.5 FTE paid positions. Free Lunch No discussion. Domestic Violence Intervention Program (DVlP) Richman said Free LUnch and DVIP are requesting such small amounts of money, he could see no reason not to fund the Drojects. Neighborhood Centei's of Johnson County- Broadway Building Improvements Hayek said that Neighborhood Centers of Johnson County sent a handout braking down their priorities. He said the first thing was to replace cabinets and countertops, next doors and screen, the tile, and last the parking lot. Richman said that he donsidered it a good project, fairly manageable in size. Free Lunch Program/! Free Medical Clinic Hayek said that ~t appeared the committee recommended close funding amounts for this project. Goodwill Industries of Southeast Iowa Hayek said that there ~as an email received containing a project estimate. The estimate also included other planned work at the site. Barnes said that the average allocation for Goodwill was around $37,000. She questioned if they ~could complete the project with this amount. Townsend said they have to purchase an entire air conditioning system, so they would try to find other funds, but would appreciate whatever funding they could get, the bigger the better. Barnes asked if they Housing and Community Development Commission Minutes March 10, 2005 Page 4 would be able to finish the project within a year. Townsend replied they would. Richman asked if they could use funds for other rehabilitation activities. Nasby replied yes, but the request would need to go through the commissio~n. Planned Parenthood Of Greater Iowa Hayek said there were 22 support letters received for the project and noted that the applicant provided answers raised during the last meeting. Richman asked if there is a breakdown between paving the parking lot and remodeling the entrance. Hightshoe said that staff will follow up, and include it in the packet if a response is received in time. Sandier asked if there would be an increase in the cost of the lease due to the additional parking? Hightshoe referred to applicant's memo. The memo stated any facility improvements would not result in an increase to the basic lease. Sandier stated the lea~e expires in 2009, if applicant takes all options the lease would go through 2019. Sandier stated applicant is requesting a 7-year declining balance loan. She noted if funded, there could be a longer declining balance loan. Sandier raised questions about the true cost of the lease. Hightshoe stated staff would request clarification. Hayek asked if funding a leased facility (for profit owner) is something they want to do. Aliber/Hillel Jewish Student Center Accessibility Renovation Long stated Hillel received an award from the Braverman Foundation for the project. Applicant will forward the information to the commission. Sandier stated the information was per HCDC's questions at the last meeting. Old Brick RepointingiProject Wellendorf said that Old Brick got the matching grant for the project. He said that the Old Brick would need all new mortar. He said they have 7 non-profit renters that provided direct service to the community at a value of $1.5 millions dollars last year. He said they hope to get more groups to use the facility. They have non-profit Thursdays, which means free space that day for non-profits. They are booked out two months in advance for those days. Barnes questioned if they have the number of LMI persons served. Wellendorf stated they have information for the past year, but do not have information prior to that. He stated it is hard to judge the general public using tl~e building. They are doing surveys now and collecting information from Table to Table and other non-profits that use the facility. Barnes asked if most were LMI persons. Wellendorf replied yes, figures for this past year show that. Their renters serve LMI persons. Sandier asked if any Of the non-profits are involved in financially supporting the project. Wellendorf said that they have been asked and are considering donations. There would be additional fundraising as part of the larger renovation as well. Coulter stated they would meet with the Lutheran bishop next week. Anthony asked about a capital campaign. Wellendorf stated that almost all their projects have been successful due to fundraising and volunteerism. Coulter stated the Kirkwood masonry class would use the site as a teaching tDol. Emma Goldman Clink: Kubby said the projeci is an all or nothing thing. She said that in terms of funding, if they do not receive the full amount, they WOuld do more fund raising or take out a loan. Bears questioned the bid date for the project. Kubby responded April. Kubby stated that the volunteer hours reported on the application was for this project only. Hayek questioned if there were any more comments on the public facilities projects. No response. Sandier asked if publ!c service activities could be funded less than $1,000 and if not, what was the rationale. Hightshoe stated staff did discuss setting a $1,000 threshold. The rationale was to be consistent with HOME regulations that do not allow funding of less than $1,000 per housing unit. Also, staff time for a projec~ of $100,000 or under $1,000 is basically the same. Another consideration staff reviewed is if projects 'that receive less than $1,000 are viable or if it significantly increases the ability of Housing and Community Development Commission Minutes March 10, 2005 Page 5 the service provider to provide that service. Last, receiving CDBG funds subjects the recipient to all the federal regulations of the CDBG program. Free Medical Clinic Hayek said that everyone funded the project. Shelter House Hayek asked which preject would be more critical, the outreach coordinator or the emergency assistance program. Long stated his guess would be the application for the outreach coordinator as it is tied to the STAR program. Hightshoe stated staff would confirm. Compeer Program Richman stated he did not fund this application. He added that they stated they have other sources of funds they could use. Hayek said that he knows their program was shrunk out of necessity. Anthony said they lost the Robert VV~ood Foundation funds. Sandier added they have a quarter time executive director due to the loss of funds. Hayek said that he likes the Compeer partnership with other organizations, and the strong reliance on Volunteers. Emma Goldman Clinic Hayek questioned if the project was scalable. Kubby said that any amount helps provide services and absorb costs. She sai~J they allocate $38 per client, so $1,000 would provide help for approximately 25 clients. Extend the Dream Walz said that they doi not have paid staff. He added there are three persons that run eight businesses. He added that they wduld need the 2 VISTAS for the current activities. Walz stated this was a one-year request. River Run will provide half the cost for the proposed activity. Barnes asked if all the!applications from Extend the Dream Foundation were tied together and wanted to know how others viewlthis. Anthony asked if the tenants that would live in the new housing would work downstairs in the new Commercial area. Walz said that is their plan, but they are not sure when that would occur because there are renters there now. As units become available, yes eventually this would happen. Hayek asked if there are cuts in VISTA. Walz said there is terrible cutback of about 25%. TTC Housing Program Hayek said that the ayerage funding was pretty Iow for this project. Richman asked if others felt that other agencies meet or' address some the needs. Sandier answered yes, she thought so. Family Services - Sayvy Seniors Hayek stated the projffct was essentially money management seminars for seniors. Bears asked if the Senior Center does this type of activity, budgeting and fraud awareness. Hightshoe stated staff would follow up. OMNI Therapies Hayek said that most people did not fund this project. Richman stated that with such limited funds, do for profits really need the [unds. Sandier said the challenges they had last year when they made application did not change. Transportation is still an issue. Barnes stated that $6,000 for advertising is a Iow priority use of funds for her. Hayek stated he still would like to encourage new groups to apply for funds. Richman said that unless the for-profit provides an iabsolute necessity service that would not be available anywhere else in the community, he would he opposed to funding going to for profit companies. Hayek stated that funds go to for-profit housing providers. Richman replied that with only $11,000 for public services, it would be best to fund non-profit provi~lers. Member questions if applicant met with staff. Hayek answered that applicant did meet with staff to address problems from last year. Sandier stated that the applicant took the time to complete the application, but was disappointed that no one was there to discuss. Housing and Community Development Commission Minutes March 10, 2005 Page 6 LT&J Consulting- IoWa City Community Grantwriters Workshop No discussion. Hayek stated there is an extra $200,00 for HOME eligible housing activities and $72,000 in CDBG funds. Hightshoe requested changes in allocations and scores be submitted as soon as possible. Hightshoe stated staff would need the changes no later than Monday. Hayek announced the Scattered Site Housing Task Force will have a public hearing on March 28. The League of Women Voters will have a forum on affordable housing March 23r~. FAIR will have a panel discussion regarding hbusing issues on March 30th. Adjournment Sandier moved to adjobrn. Richman seconded. Motion passed 8-0. The meeting adjourned at 9:20 PM s:/pcd/minules/HCDC/2005/03-10-05.doc Housing & Community Development Commission Attendance Record 2005 rerlTl Naine Expires O1/20 O2/1'/ 03/10 03/1'/ 00/00 00/00 00/00 00/00 ~ 00/00 00/00 00/00 Jerry Anthony 09/01/05 X X X Erin Barnes 09/01/06 X X X Lori Bears 09/01/07 X X X Mark Edwards 09/01/05 X O/E X William Greazel 09/01/06 O/E X O Matthew Hayek 09/01/07 X X X Rita Marcus 09/01/06 O/E X X Brian Richman 09/01/07 X X X Jayne Sandier 09/01/05 O/E X X Key: X = Present O = Absent O/E = Absent/Excused NM = No Meeting ..... Not a Member  Pr~2 0 MINUTES - HOUSING AND COMMUNITY DEVELOPMENT COMMISSION MARCH 17, 2005 SENIOR CENTER, LOWER LEVEL CLASSROOM Members Present: Jerry Anthony, Erin Barnes, Lori Bears, William Greazel, Matthew Hayek, Rita Marcus, Jayne Sandier Members Absent: Mark Edwards, Brian Richman Staff Present: Tracy Hightshoe, Steve Long, Steve Nasby, Linda Severson, Steven Rackis Public Present: Mark Patton, Tom Walz, Eugene Spaziani, Karl Dixon, David Wellendorf, Ronald Luhman, Joan Luhman, Karen Kubby, Mary Donovan, Alaina Welsh, Bob BurnS, Dave Maeglin, Sandy Pickup, Ron Hanson, Maryann Dennis, Carol Spaziani, Heather Haynus, Gerald Sonkin, Rose Fredrick, Charlie Eastham, Al Axeen, Al Young CALL MEETING TO ORDER cai!led the meeting to order at 6:40 PM. Chairperson Hayek PUBLIC COMMENT QF ITEMS NOT ON THE AGENDA Hayek asked if there were any public comments regarding non-agenda items. Anthony said that he and Hayek are the HCDC representatives on the Scattered Site Housing Taskforce and that the Taskforce would be holding a public meeting on March 28 at 6:30 p.m. at the Senior Center for public input on the recommendations beinig made by the Taskforce to the City Council. Anthony suggested that HCDC also .play a role in reviewing the Taskforce recommendations. Hayek said that the recommendations would be available from the City iand on their web site tomorrow (March 18). Hightshoe said that in the packet the staff memorandum notes several projects that are not in compliance with the Unsuccessfulior Delayed Projects Policy, as they had not spent at least 50% of their funds by March 15. Long said l~hat DVIP had submitted a pay request for all of their funds this week so that was completed. Nasby said that a representative from Old Brick was present if the Commission had questions. Hayek and iHightshoe said the matter would be on the Commission's April agenda. DISCUSSION REGAR DING FY06 CDBG AND HOME REQUESTS Hayek gave a brief or( rview of the funding process and referred the Commission members to the ranking sheets and average a location information that staff had put together from the Commission's individual ranking sheets. Hight.' .hoe said that the "consensus" ranking sheet with the yellow boxes showed points were the Commission ~ppears to agree on funding. Hayek asked if there were any questions. If not, the Commission could start the allocation process. MOTION: Greazel moved to consider the public service projects. Sandier seconded. Motion Passed 7:0. Compeer Program - Operational Funding MOTION: Greazel made a motion to allocate $1,000 for the Compeer Program project. Sandier seconded the motion. Motion passed 7:0. Free Medical Clinic- ~Operational Funding MOTION: Marcus madea motion to allocate $2,500 for the Free Medical Clinic project. Sandier secondbd the motion. Greazel said that he Would like to see at least $5,000 allocated for the project. Motion failed 3:4, with Greazel, Hayek, Sandier, and Marcus opposed. MOTION: Greazel marie a motion to allocate $5,000. Barnes seconded the motion. Motion passed 6:1, with Anthony voting opposed. Shelter House ~ Emergency Assistance Program MOTION: Barnes madea motion to allocate $1,000 for the Shelter House Emergency assistance project. Marcus seconded the motion. Motion passed 7:0. Housing and Community Development Commission Minutes March 17, 2005 Page 2 Shelter House - Operational Funding MOTION: Anthony made a motion to allocate $3,500. Bears seconded the motion. Barnes noted that if thiis motion passed only $500 would remain in the public service category. Barnes proposed to allocate u~ to $4,000 total for Shelter House. Anthony withdrew his motion to allocate $3,500 for the Shelter House operational project. MOTION: Barnes made a motion to allocate $4,000 for the Shelter House. Greazel seconded the motion. It was noted that these funds to Shelter House leverage other federal funds (STAR). Sandier said that there is a similar situation in the case of Extend the Dream Foundation, as they need the funds to leverage another resource. Motion passed 4:3, with Hayek, Sandier, and Bears opposed. Anthony mentioned thpt Extend the Dream Foundation would get money in other categories. Marcus said that she would like money for Family Services. Sandier said that the Senior Center provides about the same Services. Marc~s said that she was unaware of the potential duplication. Hightshoe said the Senior Center provides a "scam" prevention session. Marcus questioned how much impact one session would have and noted that she is sensitive to this issue as she is helping out a fraud victim. Extend the Dream Fopndation - Operational Funding Sand er sa d that the Senior Center would have other resources to do additional sessions. Sandier said that finding funding for IExtend the Dream is a concern for her. Sandier added that Shelter House has gotten operational funding for many years from CDBG. Hayek noted that the VISTA is a good program and it is important to er}courage new applicants. MOTION: Sandier ma~le a motion to reduce the amount allocated for the Shelter House Operational project from $4,000 to~3,000 and allocate $1,000 to the Extend the Dream project. Motion passed 5:2, with Anthony and Marcus opposed. MOTION: Greazel made a motion to consider public facilities and economic development projects next, Barnes seconded. Motion passed 7:0. Free Lunch Program ~- Facility Rehabilitation MOTION: Sandier made a motion to allocate $1,777 for the Free Lunch Program. Barnes seconded the motion. Motion passed 7:0. Domestic Violence Iniervention Program (DVlP) - Facility Rehabilitation Anthony asked about ~he status of the FY05 CDBG funding. Sandier noted the project was done and additional funds were leveraged. MOTION: Marcus mad~ a motion to allocate $3,525 for the DVIP program. Barnes seconded the motion. Motion passed 7:0. Alibefl Hilel Jewish Student Center - Accessibility Renovation The Commission askeU if the matching funds Hillel had requested were awarded? The representative from Hillel said that they did get a matching grant of $12,500. Marcus asked if they would do the project if no CDBG funds were ~awarded. The answer from Hillel was that the accessibility project would not be done. MOTION: Marcus mad~ a motion to allocate $12,500 for Hilel project. Sandier seconded the motion. Motion passed 6:1, witl~ Greazel voting against. Free Lunch ProgramliFree Medical Clinic - Facility Rehabilitation MOTION: Greazel made a motion to allocate $17,646 to Free Lunch Program/ Free Medical Clinic. Sandier seconded the motion. Motion passed 7:0. Housing and Community Development Commission Minutes March 17, 2005 Page 3 Old Brick Foundatioq - Repointing Project MOTION: Barnes mad~e a motion to allocate $50,000 for Old Brick Repointing Project. Sandier seconded the motion. Greazel said if funding is so close to the requested amount why not just do it all so that they would not have to do the rest at a later date and incur additional expenses. He noted there was an economy of scale here with the equipment rental. Sandier asked if Old Brick would do the whole project if $50,000 in CDBG were awarded. Wellendorf said that Old Brick has always found a way to make things happen. Anthony had concerns whether they would be able to do both the FY05 and FY06 projects in the same time. Wellendorf said the FY05 project was well underway and it should be complete soon. Anthony said he was inquiring abour~ the capacity. Wellendorf said that the repointing project would be in August or September. Barnes said that the FY05 project relied on many volunteers so it took longer and a paid contractor would do tlhe FY06 project so it could move along faster. Wellendorf said that the stairs caused the delay with~ the FY05 project. Anthony said he still had concerns. Hayek said he shared Anthony's concerns but was willing to support the proposed project. Motion passed 5:2, with Anthony, and Marcus voting against. Emma Goldman Clinic - Facility Rehabilitation MOTION: Greazel made a motion to allocate $20,000 for Emma Goldman Clinic. Sandier seconded the motion. Barnes asked if these ifunds would leverage other funding? Hayek said it looked like other funding was from the agency. Kul~by said that the matching funds are from Emma Goldman Clinic and volunteers. Sandier asked if there ~vere in-kind contributions? Kubby said that the clinic had received donations from suppliers but not contractors; however, there is a donation line on the bid form. Motion failed 3:4, with Anthony, Hayek, Marcus, and Barnes voting against. MOTION: Sandier mo~ed that Emma Goldman Clinic be allocated $15,000. Greazel seconded. Motion passed 4:3, with MarcUs, Barnes and Anthony voting against. Extend the Dream FoUndation - Economic Development MOTION: Sandier made a motion to allocate $88,000 for Extend the Dream project. Greazel seconded the motion. In response to a question, Nasby said that the Economic Development Committee met earlier today to discuss the project and that WaIz was present and could answer questions. Nasby said that the Council Economic Development Committee is supporting the project but would wait for the HCDC decision before taking any action on p(~tential funding. Walz said that the Council Economic Development Committee saw the project as more social service oriented than economic development. Sandier asked if the amount of funds left in the FY05 CDBG Economic Development Fund was about $59,000 that Council could allocate to this project? Nasby said that there was $59,000 left in that account, but the Council Economic Development Committee did not discuss any specific amount of funding they would consider for this project. Motion passed 4:3, with Marcus, Barnes, and Anthony opposed. Habitat for Humanity ~- ReStore Project MOTION: Barnes made a motion to allocate $200,000 for Habitat for Humanity project. Marcus seconded the motion. Anthony asked Greazel what his thoughts were on this project as he had been involved with the organization and had given the project no funding. Greazel said that he had a higher priority for the housing application that was going to meet a more immediate need and the ReStore is a longer-term project. Marcus said that since it is a long-term project would it not provide on-going long-term benefits to the community. Barnes asked if Habitat was indeed having difficulties finding sites for homeownership. Anthony said that Habitat for Humanity is a good group and he supported their efforts. He added the problem they would face is that they would not be able to find sites in Iowa City and meeting the Iow- moderate income thresholds. Anthony said that without a feasibility study on this project the HCDC would Housing and Community Development Commission Minutes March 17, 2005 Page 4 be in the same role asia venture capitalist. Sandier said that finding a site may not present as large as a problem as some think, but finding one that is affordable to Habitat in the necessary time period is the key. Anthony said that if the site was identified and ready he would be more supportive, but the question of Iowa City being a large enough market was still a concern for him. Bears asked how long the current store could be in Coratville. Patton said that they have essentially been given until fall and after that it is uncertain. Barnes asked Patton if he had any comments to make regarding the discussion that has occurred. Patton said that smaller communities do have ReStores and that Iowa City, with it's high number of renters, makes for a high demand market. He added that the bigger picture with the ReStore is to combine it with other complimentary services like the Furniture Project. Hayek asked about a feasibility study. Patton said that the experience with ReStores nationally is that college communities do the best. Anthony asl~ed if any other cities had used CDBG funds for a ReStore. Sandier asked if any sites have been identified. Patton said that several are being looked at in the $450,000 price range, but he could not disclose the locations at this time. Barnes asked what items are sold at a ReStore? Patton said new construction materials, some furniture, appliances, fixtures such as doors, sinks, etc. Motion failed 2:5, with Bears, Greazel, Anthony, Sandier, Barnes opposed. Neighborhood Centers of Johnson County - Broadway Building Improvements MOTION: Greazel made a motion to allocate $40,000 for Neighborhood Centers of Johnson County- Broadway Building Improvements. Anthony seconded the motion. Greazel said there were some immediate needs that need to be taken care of, and he would be more comfortable funding the more immediate needs. He mentioned the parking lot would be the lowest priority for him. He added that the flooring represents the highest priority, while cabinets and countertops replacement even thoqgh needed could be partial. Marcus said that the issue with the parking lot was not that it is a priority, but a safety hazard for children while playing basketball. Anthony asked why the last year funds were not spent. Hightshoe said they were dealing with a contractor for windowsi Greazel asked if HCD¢ could recommend which of the proposed activities should be funded. Hightshoe answered that they could make that part of a recommendation, but it would ultimately be up to the Council to decide. Hayek said he would prefer to leave the money to Neighborhood Centers of Johnson County discretion. Severson ~aid that the NCJC had been dealing with a serious mold issue in the fall that may have caused the project delay. The Center had to close and send all children to the Pheasant Ridge facility for a period of time. Motion passed 5:2, witl~ Hayek and Marcus opposed. MOTION: Barnes ma~e a motion to allocate $50,000 for Neighborhood Centers of Johnson County- Broadway Building Improvements. Sandier seconded the motion. Motion passed 6:1, with Greazel voting against. MOTION: Greazel made a motion to go to the housing category next. Sandier seconded the motion. Motion passed 5:2, witt~ Hayek and Sandier opposed. Hawkeye Area CommUnity Action Program- Transitional Housing MOTION: Greazel ma~le a motion to allocate $300,000 for Hawkeye Area Community Action Program. Anthony seconded the imotion. Hayek said he got a call from HACAP mentioning that their per unit cost would be about $78,000, and if they could get funded for example for 2 units, they would be the units associated with United Action for Youth. Greazel said it is a good program and they have a need for more units. Sandier mentioned that last year she thought they had problems identifying the units, but it is significant that they identified four units for the current year. Housing and Community Development Commission Minutes March 17, 2005 Page 5 Barnes said her concern would be about how the rest of the money would be split, as there are a number of projects yet to be considered. Motion passed 4:3, with Hayek, Barnes, and Marcus opposed. Extend the Dream FoUndation- Rental Housing Project MOTION: Greazel made a motion to allocate $98,000 for the Extend the Dream program. Bears seconded the motion. Greazel said it would be an interesting project, which would do a lot of good to people in need, and was impressed by the amount of volunteer involvement. Bears suggested that everyone visit Uptown Bill's. Anthony asked if the foundation had any experience managing rental housing. Walz said the foundation has been managing a property for about two years with the Universal Design Home. Sandier asked how many units are in the Universal design home? Walz said three bedrooms with tenants. Sandier asked if the purpose of the mi~ed-use building was a live\work situation? Anthony asked if the tenants would be required to be participants in the training program. Walz said it was the goal to provide live\work as an option, but tenants would not be required to participate with Extend the Dream Foundation. Sandier asked if rent would be charged. Walz said yes. Motion failed 3:4, with Barnes, Marcus, Hayek, and Anthony against. Sandier said that she wanted the project to get some funds to leverage against the economic development funds for the project. Walz said that partial funding was okay and they would make it work. MOTION: Sandier made a motion to allocate $75,000 for the Extend the Dream program. Marcus seconded the motion. Motion passed 5:2 with Barnes and Anthony opposed. Habitat for Humanity ~- Homeownership MOTION: Sandier made a motion to allocate $100,000 for Habitat for Humanity project. Anthony seconded the motion. Barnes said she would!be concerned that they would need to still find sites, and that $100,000 would be a too big an amount. Gr~azel said that the issue is not so much finding sites but having the funds to buy a site they would have ~ pay the full amount, or someone else would buy it. Barnes asked how much could one lot cost. Greazel answered that it would be between $40,000 and $45,000 per lot. Sandier added they still have money left from last year so giving this project partial funding this year was why she proposed the $100,000 amount. Hayek said that in the Scattered Site Housing Taskforce's discussions lot costs Were an issue and scattering them could raise the costs. He supported more funding for the project. Motion passed 5:2 with Barnes and Hayek opposed. Greater Iowa City Hoqsing Fellowship - Homeownership MOTION: Anthony ma~Je a motion to allocate $181,200 for Greater Iowa City Housing Fellowship project. Bears seconded the mbtion. Greazel said that it would be a good project that he would support full funding. Sandier said that less money for ownership Would mean more money to support rental housing, so she would be against full funding for this projecti Hayek said he too supported the project, but at a lower amount. Barnes asked how many units could be done with $150,000. Motion passed 4:3, with Sandier, Marcus, and Hayek opposed. Johnson County Permanent Supportive Housing LP - Rental Housing MOTION: Anthony made a motion to allocate $275,000 for Johnson County Permanent Supportive Housing project. Barnes seconded the motion. Housing and Community Development Commission Minutes March 17, 2005 Page 6 Hayek pointed out that the supplemental application that accompanied this project had been withdrawn. Sandier said that this would be a positive project helping more people with less money and it leveraged other resources. AnthOny said he had concerns about getting the tax credits, but due to the comments he heard from Burns he thinks they will get the tax credits. Motion passed 7:0. City of Iowa City - D0wnpayment Assistance Program MOTION: Greazel made a motion to allocate $100,000 for City of Iowa City-Downpayment Assistance Program. Marcus seconded the motion. Sandier said she is very opposed to the project because not all lenders would be able to participate and that $15,000 per unit would be too much for down payment assistance. Greazel withdrew the motion. Iowa City Housing Aqthority - Tenant Based Rental Assistance (ICHA) MOTION: Bears made a motion to allocate $200,000 for Iowa City Housing Authority Tenant Based Rental Assistance (ICHA) project. Greazel seconded the motion. Bears was pleased with ICHA project and she had contacted Rackis. Sandier said that it is a great project, but the two years waiting list is still way too long. She added that $200,000 would be too much to fund, but would be in favor of funding $150,000. Barnes agreed that the amount could be lower. Motion failed 2:5, with Sandier, Hayek, Greazel, Marcus, and Barnes opposed. MOTION: Sandier made a motion to allocate $150,000 for Iowa City Housing Authority Tenant Based Rental Assistance (ICHA) project. Bears seconded the motion. Motion passed 7:0. Greater Iowa City HoUsing Fellowship - Rental Housing MOTION: Anthony maJ:le a motion to allocate $175,000 for Greater Iowa City Housing Fellowship rental housing. Sandier seconded the motion. Sandier said she would like to allocate $200,000 and reduce the Greater Iowa City Housing Fellowship home ownership by $25,000. Barnes said she would like money spent in homeownership. Greazel agreed with Barnes. Motion passed 5:2, with Sandier, and Hayek opposed. Planned Parenthood Of Greater Iowa - Facility Rehabilitation MOTION: Sandier made a motion to allocate $10,000 for Planned Parenthood of Greater Iowa project. Greazel seconded the motion. Greazel said that his concern would be the fact that they do not own the parking lot. Sandier agrees the parking lot would be a Concern, but that she would like to support the facility updates. Hayek said there was a letter received clarifying the lease with the landlord and the use of parking area. Sandier said the letter i~ndicates the landlord would have exclusive right to the parking lot as they continue to lease the existing property. Greazel said he would Support the entrance issue, but the parking lot would be an issue with the landlord. Greazel added that he ~Joes not believe that they would be allowed to just gravel the parking lot. Sandier asked if the landlord could pave the lot, and Planned Parenthood to lease it afterwards. MOTION: Sandier amel~ded the motion to add the money allocated to be used for construction of the new patient entrance, as Well as replacing the damaged countertops and fixtures. Greazel seconded the motion. Motion passed 4:3, with Barnes, Anthony, and Hayek opposed. Housing and Community Development Commission Minutes March 17, 2005 Page 7 Goodwill Industries of Southeast Iowa - Facility Rehabilitation MOTION: Anthony made a motion to allocate $60,000 for Goodwill Industries of Southeast Iowa project. Bears seconded the motion. Greazel asked if they ~can do it with partial funding and he remembered it as an all or nothing project. Townsend said that GOodwill will do the project, but as much funding from CDBG as possible would be appreciated and it was:not an all or nothing project. Barnes said that she Would like to see more money left for housing and City of Iowa City-Downpayment Assistance Program. Motion passed 4:3, witlh Barnes, Sandier, and Marcus opposed. Habitat for Humanity ? Homeownership MOTION: Barnes made a motion to allocate $45,000 for Habitat for Humanity Homeownership program. The motion failed because it was not seconded. Emma Goldman CliniC= - Facility Rehabilitation MOTION: Greazel made a motion to raise the allocation for Emma Goldman Clinic by $5,000 to $20,000. Bears seconded the motion. The motion failed 1:6, With Sandier, Hayek, Marcus, Bears, Anthony, and Barnes opposed. Aliber/Hillel Jewish Student Center - Accessibility Renovation MOTION: Sandier made a motion to reduce the amount allocated for Hilel project from $12,500 to $10,000. Greazel seconded the motion. Sandier said that they could find other funds to match. Hayek said he likes and would like to promote the hosting of other agencies, and would be opposed to the decrease in funding. Motion passed 6:1, with Hayek voting opposed. Habitat for Humanity ~ Homeownership MOTION: Barnes made a motion to reduce the allocation for Habitat for Humanity from $100,000 to $90,000. Barnes said that she considered if a lot could be purchased at $45,000, $90,000 would be enough to purchase 2 lots. The motion failed becapse it was not seconded. River City Housing COllective - Property Acquisition MOTION: Anthony m'dep a motion to. allocate $25,000 for River City Housing Collective- Property Acquisition. Sandier seconded the mobon. Sandier said they already identified location, but it is not purchased yet. Bears asked if the $25,000 would be enough to purchase the building. Greazel said he would support the $25,000 proposed, but not the full funding. Motion passed 6:1, with Barnes opposed. Hayek noted that thereiwas $39,564 left to be allocated to any projects outside of public service. Greater Iowa City HoUsing Fellowship - Rental Housing MOTION: Sandier made a motion to allocate $39,564 for Greater Iowa City Housing Fellowship rental program in addition to $175,000 already passed. Greazel seconded the motion. Anthony said he would like to see some money allocated for the City of Iowa City-Downpayment Assistance Program. Housing and Community Development Commission Minutes March 17, 2005 Page 8 The motion failed 2:5, with Bears, Greazel, Barnes, Anthony, and Marcus opposed. Goodwill Industries Of Southeast Iowa - Facility Rehabilitation MOTION: Barnes marie a motion to reduce the allocation for Goodwill Industries of Southeast Iowa project from $60,000 tO $50,000. Anthony seconded the motion. Motion failed 2:5, with Bears, Greazel, Marcus, Sandier, and Hayek opposed. City of Iowa City - DoWnpayment Assistance Program MOTION: Barnes made a motion to allocate $39,564 for the City of Iowa City-Down payment Assistance Program. Anthony seconded the motion. Sandier asked how mpny households could be helped with $40,000 in downpayment assistance? Nasby said with the reduced amount of funds the per unit threshold would be lower so probably eight households would get $5,000 each. Sandier asked how that compared to the number of households assisted by tenant based rent assistance for the same amount? Rackis said the cost per household was based on the housing assistance payment standard they got from HUD which is about $414 per unit per month. So over one year the amount per household would be approximately $4,900, but the costs could be higher or lower depending on the household. Marcus said that homeownership creates wealth so it is a worthwhile goal. Anthony said he likes both, but the ownership project would repay funds to the HOME program and TBRA funds would be lost. Hayek noted that GICFtF's application for rental housing was about $100,000 per unit. As such is there a break point for another unit or two? Dennis said they would look for other funding. Eastham said that two-bedroom units with Iow or no lead based paint costs would lower the project costs. Motion passed 4:3, with Sandier, Greazel and Hayek opposed. All Non-Funded PrOjects (Habitat for Humanity ReStore, Emma Goldman Clinic Operational Funding, Family SerVices Operational Funding, LT & J Consulting Operational Funding, OMNI Therapies Operational Funding and TTC Housing Program Operational Funding) MOTION: Sandier made a motion that applicants not funded will get $0. Greazel seconded the motion. Motion passed 6:1, with Hayek opposed. City of Iowa City - DoWnpayment Assistance Program and Tenant Based Rent Assistance MOTION: Sandier made a motion that $9,564 from City of Iowa City-Down payment Assistance Program to be transferred to !owa City Housing Authority Tenant Based Rental Assistance (ICHA). Bears seconded the motion. Motion passed 4:3, with Barnes, Marcus, and Hayek opposed. ADOURNMENT Greazel moved to adjobrn. Sandier seconded the motion. Motion passed 7:0. The meeting adjourned at 9:00 pm. s :/pcdlr~nutes/HCDCl2005103-17-05. doc Housing & Community Development Commission Attendance Record 2005 TerlTl Name Expires 0t/20 O2/17 03/10 03/17 00/60 OO/00 00/00 00/00 00/00 00/00 00/00 00/00 Jerry Anthony 09/01/05 X X X X Erin Barnes 09/01/06 X × × X Lori Bears 09/01/07 × X X X Mark Edwards 09/01/05 X O/E X O William Greazel 09/01/06 O/E × O X Matthew Hayek 09/01/07 X X X X Rita Marcus 09/01/06 O/E × X X Brian Richman 09/01/07 X X X O/E Jayne Sandier 09/01/05 O/E X X X Key: X = Present 0 = Absent 0/E = Absent/Excused NM = No Meeting ..... Not a Member MINUTES IP21 CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE MARCH 17, 2005 CITY HALL, PLANNING AND COMMUNITY DEVELOPMENT CONFERENCE ROOM Members Present: Ernie Lehman, Bob Elliot, Regenia Bailey Members Absent: NONE Staff Present: Steve Nasby Others Present: TOm Walz, David McLee CALL MEETING TOC~RDER Chairperson Lehman Called the meeting to order at 2:02 pm. APPROVAL OF THE FEBRUARY 17, 2005 MINUTES Motion: Elliot movedlto approve the minutes from February 17, 2005 meeting as submitted. Bailey seconded the motion. Motion passed 3-0. DISCUSSION OF REQUEST FOR CDBG ASSISTANCE-EXTEND THE DREAM FOUNDATION Nasby said that the preject is going through a concurrent review between this committee and HCDC. He said that the project consists of the acquisition of a multi-use building, the first floor commercial, and the second floor residential. There are 3 one-bedroom apartments on the second floor and 3 commercial condo units on the first floor. Nasby added that there are essentially 3 applications for this project due to the different funding sources. Two are for the economic development portion of the building (one with the Economic Development committee and one wi{h HCDC) and a third one with HCDC for the housing portion. He said that a commercial realtor has evaluated the project and the value of the commercial portion is $147,000, and the residential portion at $98,000. Nasby stated economic development aspect of the Extend the Dream proposal would enable them to expand micro-enterpriSe programming for persons with disabilities through supporting the opening of a new retail store and developing a new training facility for e-commerce. Elliot asked about the distribution status of the CDBG Economic Development Fund and how much CDBG economic development funds are currently available? Nasby answered that the FY2004-2005 funds were not yet completely spent. He said that after allocating the $175,000 to the Lear Corporation, there was $59,000 eftiin the FY05 CDBG Economic Development Fund, and starting July 1st the fiscal year 2006 would start and there would be and additional $145,000 in that fund according to CITY STEPS policies, but the FY06 funding would still have to go through City Council's approval. Lehman said that there were 2 applications made to the HCDC, one for the housing portion, and for the economic developmerlt. He added the recommendations from HCDC would be made at their March 17, 2005 meeting. He asked what was the amount requested for the HOME money. Walz answered they requested $98,000 for!the housing portion. Bailey asked what kinds of figures are currently seen from profit sharing for salaries? Walz said that it depends on what the disability state of the worker is. He mentioned that somebody on SSDI could make up to $800 per month, while someone on SSI could make up to $85 per month. As an example he said that a lady that runs Lesley's Luxuries is a SSI client, but very disabled, and very happy to earn her $85 a month. He added that there would be a few persons that may not be on a disability program. Walz mentioned there is a gUY who currently supplies and gets training in internet commerce. He said that he would have to work very hard in order to pay his livelihood. Walz added they havei a list of people who look like high potential, that is they are bright and computer literate, and out of thai list 1/3 may fail to succeed. Bailey asked how big the list is. Walz said there are 6 persons on the list City Council Economic Development Committee Minutes March 17, 2005 Page 2 McLee said that this would be a place that people would just pass through. He added that if there is something that would be opened and those people would be capable at that time they would stick around, but if there would not be activity at the moment they would end-up going some place else. Walz said the typical p~erson would be someone that has a disability benefit who will make, after training, around $200-500 a month and this would make a substantial difference in their lives. Lehman said the Council started to separate out money into different funds around 3 years ago and the idea of having money ilnto the economic development fund was to try to allocate those funds in a matter that would have an ecenomic impact in the community. He added that by his calculations, with the coming FY06 allocations there would be around $200,000 in the fund. He said that for the project they have applied for the same n~oney from HCDC, and whatever the Economic Development committee would do, would be contingent on what HCDC would do. Lehman added that it Seems to be more a social program than an economic development program but understands how the 15roposal would help and would agree to come up some funds that HCDC did not allocate. Elliot said that he woulld like to see the funds representative, partially social, and partial economic development. Walz said that the jobs created are socially and economical meaningful to the individual relative to their place in society. He asked how would the situation be about going to HCDC meeting. Lehman said they prol~ably could not give any certain assurance about the amount of money that would be funded at this time, but that the Council Economic Development Committee would support the project. Elliot said that the Committee is very receptive to the concept presented, but would not be able to commit to the entire amount. Bailey said that the first step would be HCDC, and the Economic Development Committee would be used as a last resort. She asked if when the building would be purchased it would be pulled out of tax rolls because it would be nOn-profit. Bailey said she saw the project at about 80% social and 20% economic development. Lehman said that if HCDC would fund the project, then he would be willing to take a closer look to the project. Elliot said that he believes that if the project would happen, the value of the property and the visibility of the neighborhood would be improved. Walz said Extend the Dream was recently notified that they would be given the Pierson's soda fountain. Elliot asked if they would have the expertise to make that work. Walz said they would pull it off. Bailey asked how woL~ld Extend the Dream would market the new business. Walz said they did not do a lot of advertising. They tried to do it through editorials, paid advertising, or bus advertising. Lehman said that it aptpears the Committee consensus is to support the project. Nasby asked if they would be making any specific funding recommendation? Lehman said that he believes it would be really hard to decide at this point, and that the Committee should wait for the HCDC decision. He said that HCDC funding level would give some indication of their level of commitment to the project. ADJOURNMENT The meeting adjourned at 2:35 pm. Minutes submitted by Bogdana Rus. s:lpcdlminuteslecodevl2OO51edcO3-1!7-O5.doc Council Economic Development Committee Attendance Record 2005 ~Term Name Expires 02/01 02/17 03/17 00/00 00/00 00/00 00/00 Regenia Bailey 01/02/08 X X X Bob Elliott 01/02/08 X X X Ernest Lehman 01/02/06 X X X Key: X = Present O = Absent O/E = Absent/Excused NM = No Meeting ..... Not a Member