HomeMy WebLinkAbout1998-08-25 Info PacketCITY COUNCIL INFORMATION PACKET
August 21, 1998
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Memorandum from City Manager:
Memorandum from City Manager:
; ;h ~ :, AUGUST 24 WORK SESSION ITEMS
Memorandum from Police Chief: K-g
Memorandum from Parking & Transit Director and Transit Manager:
Study
Memorandum from City Manager: Landfill Master
Residential Refuse Rates
Memorandum from Civil Engineer Scott to City Manager: Landfill Final Height
Library/Community Center/Sales Tax
South Central District/Airport Area Projects
Transit Route
"' ~ :.: :::~ ~;~ ~. :-. MISCELLANEOUS ITEMS
Memorandum from City' Clerk: Meeting with Coralville, JC Board of Supervisors,
and IC School District
Memorandum from Planning and Community Development Director: Design Review
Committee
Memorandum from JCCOG Solid Waste Planning Coordinator to City Manager:
Update on Corrugated Cardboard Ban at the Iowa City Landfill
Memorandum from Housing and Inspection Services Director: ICHA Reorganization
and Grant Applications - Update
Iowa City Police Department Use of Force - July 1998
Release: Bicycles and Nonmotorized Vehicles
Release: Market Music Series
Release: Phase 1, Iowa City Downtown Streetscape Improvements
Agenda: September t Council on Disability Rights and Education
Memorandum from City Clerk: July 8 Council Work Session
Memorandum from Economic Development Coordinator: Sidewalk Cafes
Memorandum from Finance Director: City Controller
Iowa City Public Library Annual Report [Council packets only]
Plan - New Landfill and
Information Packet
August 24, 1998
page 2
Agenda for 8/25/98 Informal meeting of the Board of Supervisors.
MEMORANDUM
TO:
FROM:
RE: .
Steve Atkins, City Manager
R. J. Winkelhake, Chief of Police
K-9
DATE: August 19, 1998
I have been asked to explain why a dog would be an asset for the Iowa City Police
Department. Dogs can be trained for a number of tasks. However, the areas I feel
could serve and would prove to be the most useful are for building searches, locating
lost or missing people, and use as a narcotics dog.
The building search is a safety. issue for the officers. Investigation of open doors,
alarms and etc., can allow ample opportunity for someone who may have broken into a
building to secrete themselves within the building, increasing the potential of harm to
the officer.
A dog trained to locate someone inside a building can also be trained to locate
someone in an isolated outdoor setting as well. The handler would need to remain with
the animal in that leash control is required under these circumstances. Further training
would help us more fully understand the capabilities of a dog. In 1997 the Police
Department responded to 1,590 alarm calls of all types, including businesses, homes,
etc. Of the 1,590 alarms approximately 1/3 of the alarms were alarms in which a K-9
could have been utilized.-
The use of a dog for narcotic investigations will be useful. At the present time, if Iowa
City needs the service of a dog, we must contact another agency for the use of a dog
and then wait for the animal and handler to arrive. There are times the animal and
handler are not available.
Experience has shown the dog can generate a great deal of interest in citizens of the
community. The use of the animal at community events or at various smaller meetings
can be a positive interaction for the community with the Police
A detailed list of costs of a K-9 unit is as follows:
1. Cost of dog and training for dog and handler
(The dog would be a Belgian Malinois)
2. Cost of housing and food while handler is in training
3. Vehicle kennel with door guards and window guards
4. Drop window for vehicle
$8,000.00
$3,000.00
$1,500.00
$600.00
5, Training collar
6, Leashes
7, Kennel at handler's home
8, Indoor airline kennel
9, Hot dog temperature control for vehicle
10, Dog house for home kennel with entry flap
11, Training equipment for ongoing training
12, Muzzle
INITIAL TOTAL
$400,00
$200,00
$4oo.oo
$2oo.oo
$5oo.oo
$100,00
$45o.oo
$83O,OO
$15,580.00
Ongoing training for the dog and handler will amount to approximately 48 hours per
year, .
Ongoing costs for food and veterinary costs
$560,00
City of Iowa City
MEMORANDUM
Date: August20,1998
To: City Council
From: Joe Fowler, Director Parking & Transit
non Logsden, Transit Manager
Re: Transit Route Study
Recently there have been requests for additional transit se Iowa City. The requests are for
additional morning and afternoon service to West High School. While this is a specific request
for additional service raises an issue which must be addressed before Iowa City Transit begins
finalizing the transit route study.
There are two basic options for transit service. Each reflects an operating philosophy and the
delivery of service to the community. The first option, blanket service, is what Iowa City
currently operates. This operational policy extends transit service to a large segment of the
community. In general, it is not based on ridership demand. The ddving force is to have transit
an optional mode of transportation to the largest geographic area possible.
The second option is demand ddven service. In this option demand generators, high-density
housing and employment centers, are targeted for service. This results in some areas of the
city receiving no or minimal service while other areas receive a very high level of service. The
Downtown Shuttle is an example of this service: frequent, fast, and free.
It is possible to develop a hybrid system ~hat would combine a level of blanket coverage with
demand driven service. This would require an increase in operating funds or a reduction in
some service with the resources diverted to other areas. An example would be to restructure
night service and use fewer vehicles and then increase mid day service in either high-density
areas or expand to new areas.
A year ago an in-house committee representing transit drivers and management began the
preliminary phase of the transit route study. It quickly became evident at that time that moving
from the current blanket service would be difficult. Streamlining the current service to either add
time to the existing routes or to extend service always resulted in excluding current long time
system users. No longer serving these system supporters is a difficult decision.
In addition to a west side loop bus there have been two recent requests from businesses for
expanded service. Several businesses located on North Dodge Street have requested all day
service. To do this would require dropping the current service on Church and North Gilbert
Streets. As drivers informed passengers of this possible change there were some objections
from elderly riders who used the bus to shop and said the three block walk to Dodge Street was
too far.
Another request for extended service was received this week. A new warehouse business
wants to locate on Highway 1 South, west of Highway 218. A requirement to finalize the
agreement is that the business have bus service for its workers. To do this could require
reducing service to another area of the City or expanding service.
Previously we have been faced with similar situations. Transit management requested dropping
service to the Seventh Avenue route several years ago due to the low ridership and other
routes serving the area. At that time citizen request were made to Council to continue service.
A compromise was reached, Seventh Avenue is served during the peak times but receives no
mid day service.
These are questions that we will face in preparing a route study. Do we stop serving an area of
the City to increase service to another?. Do we give up long term riders in an attempt to lure
new ones? Do we keep the current blanket service and add additional service at additional
cost?
The issue of a west side shuttle is really issues: one, the Iowa City Community School system
chooses not to provide student service to this area, and two, what operating system the City will
adopt. There currently is no transit service west of Mormon Trek Blvd, except for Westside
Drive. This would be an extension of service. The service would be in an area where we would
project low ridership. Several years ago Iowa City added the East Side Shuttle. This service
filled a void that had existed because the school system did not offer transportation to students
in this area. The shuttle operated 637 hours last year and carried 21,367 riders at a cost of
$19,000.
Transit Division currently has the operating equipment available to expand service by one route.
A driver position that was eliminated when night service was reduced would have to be
reinstated. Any expansion of service would cost approximately $30.00 per hour, driver and
equipment cost.
The question remains, do we continue to offer service to the broadest segment of the
population or do we use the system resources to increase service in high density areas? Do we
want to increase service and cost? This is not an easy decision and not one for staff to make
alone. We can design a system to meet your goals but we need to know what type of service
you want us to deliver.
Im~mem~jfd8-20.doc
City of Iowa City
MEMORANDUM
Date:
To:
From:
Re:
August 20, 1998
City Council
City Manager
Landfill Master Plan - New Landfill and Residential Refuse Rates
With your tentative approval of the Landfill Master Plan, we were directed to review the landfill
rate structure (tipping fees) needed to support the landfill plan. By providing for a long-term
development plan, we can now more easily predict our capital expenses and thereby provide
direction to the long-term finances of the landfill. While we are all aware that the DNR and/or
federal EPA often has a propensity. to change rules and regulations and thereby alter the
direction of local government services, we need to have some financial flexibility to respond to
possible changes in state or federal policy.
The City Council direction has been to prepare a financial plan that provides for the
accumulation of cash to pay for closure, post-closure, and other landfill operational issues. We
are to avoid to the fullest extent practical the use of debt for long-term obligations, such as
closure.
Upon a review of the City Council policy and our master plan, we believe we can recommend a
decrease in landfill rates. Currently Iowa City residents and businesses pay $48.50 a ton. All
· others pay $53.50 per ton. This includes all costs and state taxes. The landfill rates can be
reduced to $38.50 and $43.50, respectively, and these new rates can be committed to for a
period of two years, effective January 1, 1999. They will be reviewed annually.
Landfill Master Plan - Landfill Rates
August20,1998
Page 2
We believe by implementing the rate structure on January 1, area businesses and private refuse
haulers have time to negotiate contracts for hauling services. The reduction in rates of 20%
should allow an opportunity to negotiate more favorable costs to area businesses.
Additionally it is our plan in developing the upcoming budget (FY00) proposals, that effective
July 1, 1999, we would propose that our City's residential refuse rate would be reduced to
recognize the change in landfill rates. The new rate would be $11.00 per month. The new rates
would also be for a pedod of two years, effective July 1999. The old rate was $11.55.
While we have been able to maintain .our landfill and residential refuse rates for a number of
years, with the master plan, we can recommend the reduction. All landfill and residential
services would be substantially unchanged, although new services are being implemented and
have been considered in the rate proposal. The new services/policies include corrugated
cardboard ban, implementing curbside mixed paper collection, and construction of a household
hazardous waste facility.
City of Iowa City
MEMORANDUM
DATE:
TO:
re:
August 20, 1998
Steve Atkins, City Manager
Daniel Scott, Civil Engineer
Landfill Final Height
Included in the recently discussed long range landfill plan prepared by H.R. Green Company, were four
possible options of which option number three was recommended as our best future course of action. This
option included developing the remainder of the site as well as acquiring the adjacent 80 acres to the west
of the current landfill site. Option number three was further separated in to four phases to accomplish that.
Phases one and two would be development of the remaining site for landfilling purposes. Phase three
would be acquiring and developing the adjacent 80 acres to the west of the landfill, again for the placement
of garbage. Phase four is a possible vertical expansion on the previous three phases. Phases one through
three would be filled to an elevation of 810 feet and will provide an estimated 33 years of waste disposal
capacity at current usage. Phase four wo61d continue upward to a possible elevation of 870 feet providing
an additional 12 years for a total of 45 years of waste disposal capacity at current usage. Both the 810 and
the 870 top elevations would include varied topography to mimic the natural terrain.
These numbers represent vertical distance in feet above sea level. This is a national datum established by
the United States Geological Society. For comparison, Rohret Road south of the landfill is at an elevation
of about 680 feet. Melrose Avenue north of the landfill and Slothower Road east of the landfill are both at
an approximate elevation of 780 feet. The tops of the hills surrounding the landfill are at approximately
800 feet. These same hills vary in elevation from top to bottom of about 100 feet. This "rolling"
topography surrounding the landfill is pretty common in Iowa.
In accordance with our current development plan, we are permitted to fill to an elevation of 830 feet. By a
coincidence, there is a dirt stockpile located along the eastern closed cells that is at the 830 elevation. It
seems to blend in fairly well with the surrounding topography and would match the "rolling" theme.
Filling to a height of 870 feet will be a more noticeable hill, but could still be considered "rolling" and
would also be stepped to be a varied terrain.
Please see the three attached photographs and imagine standing on Melrose Avenue while looking at the
landfill. The first photo represents the existing site today with the dirt stockpile at 830 feet on the left and
buildings on the right. The second photo is what the 810 elevation would look like in the future and is the
final height elevation stated in the City's Landfill Policy Statement. The third photo represents a future
870 feet view which we will seek permit approval for from the State.
CC:
Dave Elias, Landfill Superintendent
Chuck Schmadeke, Public Works Director
Rick Fosse, City Engineer
City of Iowa City
MEMORANDUM
Date: August 20, 1998
To: City Council
From: City Manager
Re: Library/Community Center/Sales Tax
There are several items which need your attention with respect to the proposed local option
sales tax election.
1. Approval of ballot proposition.
2. Approval of policy position.
3. What to report out to other communities in Johnson County, notably our ballot proposition
and date for election. Joint meeting scheduled for September 16 with County, Coralville, and
schools.
4. Rescind resolution 97-214 which calls for election no later than November 3, 1998.
5. Select another date. Direct preparation of resolution calling election.
City of Iowa City
MEMORANDUM
Date: August 14, 1998
To: City Council
From: City Manager
Re: Library/Downtown Community Center/Local Option Sales Tax
On Monday, August 24 at your regularly-scheduled work session, the Library/Community
Center/Local Option Sales Tax has been scheduled for discussion. Attached is a copy of a
proposed ballot proposition as well as City Council policy statement. Hopefully this reflects your
thinking concerning these issues. I also noted optional policy language for your consideration.
The following issues with respect to this matter are yet to be decided.
1. Ballot proposition language.
2. City Council policy statement.
3. Selection of date and passage of a resolution calling for the election.
4. Contacting/communicating with other Johnson County cities as well as Johnson County
Board of Supervisors.
Im~em~saB-11 .doc
Iowa City
Ballot Proposition
0% for property tax relief
40% for capital improvement expenditures for the renovation of and an addition to the public
library; construction of a center for arts and community events; construction of streets and public
thoroughfares, bridges, storm sewer projects, public buildings, parks, and related infrastructure.
25% for direct water rate relief.
10% for operating expenses for the. library and/or center for arts and community events.
10% to support the operating and capital expenses for public transit and paratransit, and other
lawful community transportation purposes.
10% for hidng and equipping additional police officers and/or firefighters and construction of
public safety facilities.
5% for funding of Johnson County area human service agencies.
Sales Tax Policy
1 .) 40% of the sales tax revenue :will be used for the purpose of financing capital improvement
projects on a pay-as-you-go or debt service "borrowing" payment, to be determined by the
City Council. The initial capital improvement projects to be financed from the sales tax will
include a renovation of the existing Public Library; construction of an addition to the Public
Library; and construction of a new center for the arts and community events.
The Library and community center projects are planned for construction on what is known
as the last downtown urban renewal parcel. It is now a parking lot immediately south of the
Public Library: The estimated cost of the Library/community center project is $22.5 million in
1997 dollars.
Other capital projects are planned as part of the ongoing City improvement plan, and
projects to be financed with the sales tax will be identified. During the Council's annual
budget review, project priority and means of finance are determined. The City Council policy
will be to show a funding priority to those projects of a regional or area-wide benefit. Initial
projects qualifying under this policy would be Mormon Trek Boulevard from Melrose to First
Avenue in Coralville, Mormon Trek in the area of Highway I and eventually around the
airport to Highway 921, and portions of 965 extended from Coralville to Melrose Avenue in
Iowa City. Other joint projects will be identified in consultation with area local governments.
2.) 25% of the sales tax revenue will go into the City's water fund operating budget. The
purpose of this new revenue will be to stabiliz~e__water rates with the goal of maintaining
water rates at their December 1998 level for a period of no less than eight years.
3.) 10% of the sales tax revenue will be used to finance additional police officers and/or
firefighters as well as capital projects for public safety purposes. These capital projects could
include new fire stations, new police or fire training facilities, and other capital projects
directly related-to-'the provision of public safety/tire/police services. The number of new
personnel and/or capital projects will be determined by the City Council during its annual
budget review. Community policing has been considered a priority.
4.) 10% of the sales tax revenue will be used for operations and maintenance cost for the
Library and community center. The Library anticipates the need for three additional full-time
personnel with a new addition to be constructed.
Furnishings, computer, audio-visual aide materials, etc. and other capital replacement
reserves may also be financed by the sales tax. These current costs, if financed by sales tax
revenue, would relieve the general fund of this current property tax obligation.
An operating subsidy will be required for the center for arts and community events. This
subsidy is intended to provide funding to help offset any initial shortfall in revenues over the
operating budget expenditures for the center. Upon payment of the expenses as identified
for operating the Library and for the operational subsidy of the community center, any
additional monies generated by the 10% sales tax contribution to the operation, or
maintenance at these facilities can be directed toward creation of reserves for operations,
depreciated expenses, and related recurdng expenses.
5.) 10% of the sales tax revenue will go to the public transit system. The Transit budget
includes the operational and capital costs for a fixed-route system and paratransit services..
Option #1 for the sales tax revenue will offset the general fund subsidy of $440,000 to the
transit system and reduce property tax commitments to transit. If the 10% is sufficient to
eliminate the general fund subsidy, the current $90,000 subsidy from the City's parking fund
will be reduced accordingly and monies returned to the parking fund operation. This will
increase the case/reserve portion for the parking fund and thereby create additional funds
for parking projects in the downtown. __
Option #:2 the sales tax revenue or portion of could offset fare box revenue and thereby
allow for a reduction in transit fares. If $200.000 is annually directed as a reserve to the
transit fund, transit fares could be reduced from 75¢ to 50¢. This contribution would need to
be evaluated annually, notably due to the reliance on federal and state aid for transit.
6.) 5% of the sales tax revenue will be directed to finance area human service agencies.
Option #1 for the 5% or~h'e Sales ~ax revenue would reduce the general fund contribution to
Aid to Agencies budgets. Currently the City's policy is to provide $300,000 per year from the
general fund to support a variety of human service agencies. Additionally, $100,000+ from
the CDBG program also provides funding. -- .....
Option #2 for the 5% of the sale tax revenue will provide additional funding of approximately
$250,000 per year for Aid to Agencies budgets. The City would continue its approximately
$300,000+ per year from the general fund, $100,000 from CDBG, and an additional
$250,000 would expand the City's support. This option would require the insertion of the
word "Additional" in the ballot proposition as it affects the human services agencies 5%.
City of Iowa City
MEMORANDUM
Date: August 20, 1998
To: City Council
From: City Manager
Re: South Central District/Airport Area Projects
Attached is a copy of the geographic boundary of our proposed South Central District Plan. As
you are aware, the plan is wending its way through the various City board commission reviews,
with public hearings soon to occur. In this district there is the potential for significant public
investment due substantially to the airport location, but also private investment appears likely
and desirable. There are a number of public projects currently pending. They are identified on
the attached list. At your regular meeting of August 24, we will review these items with you so
we may confirm we are proceeding with projects as you have expected them to occur.
Attachment
jw/mem/~,a-seuth.doc ......
Iowa City Planning Districts
P~~NO~CO~mOR .
NORTH
SO ' ' "
EXtlIBII'
JUNE 1998
DEPARTMENT OF PIANNING AND COMMUNITY DEVELOPMENT, CITY OF IOWA CITY
South Central District
Walmart f'r Transit
I I IIIIII
EXHIBIT A ~
JUNE 199S
N
DEPARTMENT OF PLANNING AND COMMUNITY DEVELOPMENT, CITY OF IOWA CITY
South Central District Plan
· Land use plan for the area in and around the airport. Affects numerous public facilities,
public projects, and other development plans.
Airport Master Plan
· Comprehensive plan to upgrade and invest in airport facilities and other airport land
holdings.
· Has received Airport Commission and City Council approval.
North Airport Commercial Development
· Commercial, industrial lots to be developed for lease to private interests (possible public
interests - Science Center?.).
· Needs plans for and construction of streets and utilities.
· Numerous policy and development issues pending. Has received conceptual approval by
Airport Commission and City Council.
Iowa Jet Services
· Private development with public support requested for airport related business.
· Numerous development and financial issues pending.
Terminal Renovation
· Comprehensive renovation of airport terminal building for use as office of fixed base
operator, other businesses as appropriate, and community facilities.
· Approval to proceed pending.
South Riverside Drive/Airport Site - Proposed New Public Works Yard, Offices,
and Support Facilities
· Master planned site for Public Works facilities.
· Master plan received informal approval of Airport Commission.
· Concept plan approved by City Council, authorization to proceed pending.
· Incorporates Public Works needs, creation of industrial lots for lease, part of southwest
traffic system.
.Riverside Redevelopment (Old DPW Site)
· Concept plan for redevelopment and reuse of Old DPW/corner of Highway I and Riverside
Drive.
· Planned in conjunction with methane abatement for Transit building.
IOWA CITY MUNICIPAL AIRPORT
1801 South Riverside Drive Iowa City, Iowa 52246
Office Phone '(319) 356-5045
j
Memorandum
TO:
From:
Date:
Steve Arkins, City Manager
Ron 0 'Neil, Airport Manager
July 30, 1998
Re: ALpon Terminal renovation -
The Airport Commission has contracted with HI,M Design to help determine the best way to
utilize the Airport Terminal building.
The building was constructed in 1951. There was a restaurant on the first floor of the south end
of the building and a dining area on the second 'floor. Food was transported to the dining area
from the first floor by way of a dumb-waiter: The first floor provided rooms for the Airport
Manager, United Air Lines, a public lobby, and public restrooms. There is a partial basement for
the boiler, water heater and other utilities. ~ --
When the restaurant closed, the area vacated by the kitchen and first floor dining area was
converted to office space for the Fixed Base Operator (FBO). The second floor was leased to the
Iowa Depathaent of Transportation for a while, and then it became part of the FBO lease. Over
time, Iowa City Flying Service also leased the United Air Lines room and the northeast room.
There are forty-one months left on the ICFS lease, until December of 2001.
There are two components to consider when determining how to rehab this building to meet
current and future needs. The first component is the building infrasU'ucture. This would include
new windows and doors, the electrical system, the plumbing system, and the heating/air-
conditioning. The second component is the face-li~ and restructuring of the interior.
The boiler system was replaced in 1988 and a new roof was installed m 1995. Aside f~om
painting and new carpet f~om time to time, the rest of the building is vintage 1950's. There were
some minor upgrades to the plumbing when the bathrooms were made handicapped accessible in
1996, but the main sewer line f~om the building is a constant problem.
Some electrical outlets have been grounded to accommodate equipment, but most of the outlets
are not grounded, as required in buildings in the last couple of decades. The entire electrical
system needs to be renovated..
Most of the windows are single pane glass with storm windows. The seals are broken on some of
the larger thermopane windows and have clouded up. To improve the heating and cooling
efficiency of the building~ all the windows should be replaced. The east entrance doors were
replaced in 1996. The rest of the access doors should be replaced.
The heating system is a hot water boiler system, with the heating pipes in the concrete floor.
There have been leaks in the piping over the last few years, indicating that the system may be
reaching the end of it's useful life. There is no central air conditioning in the building. Some
rooms have window air conditioners and the main lobby has an extremely inefficient stand-alone
Renovation or replacement of the items mentioned in this first component is essential if we are to
preserve the Airport Terminal as a public building. The items mentioned should have been
replaced several years ago, but, as with other departments throughout the City, there were other
issues that were given priority. The Airport is at a point now that these items must be addressed
to preserve the buffcling.
The second component in the building rehab is W provide a public building that reflects the image
we want to present as the City of Iowa City. Because ICFS leases a substantial mount of the
area in the Terminal, their cooperation is essential. Initial conversations with ICFS indicate that
they are in total agreement with the Commission that building improvements are needed.
One goal of the Commission is to make the building more '~ser friendly". This can be done by
rearranging the counter space in the lobby area and opening up the lobby seating area. Some
walls would have to rearranged on the lust floor. No significant structural changes would need to
be made. Because ICFS would be gaining office space in the new hangar now under
consideration, they are willing to negotiate the amount of space they lease in the Terminal.
Rouse of the second floor presents more of a challenge. This room has great potential as a
conference and public meeting room. The Airport Commission, as well as other boards and
commissions could utilize the room. Businesses coming into Iowa City would have a more
appropriate meeting phce to meet with their clients at the Airport than is now available. It could
also serve as a meeting room for other civic groups.
The major cost involved with using the second floor as a public meeting room is the cost of
making the area handicapped assessable. There is also the question of a second access, but there
is a relatively inexpensive solution to that requirement. Because of the potential benefits of
opening the second floor to public access, every effort should be made to include this as part of
the pwject.
The Commission has been working with HLM Design on the Airport Terminal project. The
Conuhission will discuss the project at their August 20i meeting and have a final
recommendation ready to request Council funding. I would like to schedule time at the Council
meeting on August 24a for HLM to make a presentation and to discuss the project in more detail.
If you have questions about the project, please call me at 5045.
Cc:
Iowa City Airport Commission
Dennis Mitchell, Assistant City Attorney
Maurice Cohen, HLM Design
City of Iowa City
MEMORANDUM
DATE:
TO:
FROM:
RE:
August 21, 1998
Mayor and City Council
Madan K. Karr, City Clerk ~
Meeting with Coralville, JC Board of Supervisors, and IC School District
A joint meeting has been scheduled with the above entities for September 16. The
following items have already been submitted:
· 28Eagreement with Coralville regarding future annexations & extraterritorial review
of subdivision plats
· Local Option Sales Tax
· School Board Policy on maintenance of school building exteriors and use of
pesticides
Please furnish any additional agenda items to me no later than September 8. I will
forward the items to Coralville for inclusion on the agenda.
City of Iowa City
MEMORANDUM
Date:
To:
From:
Re:
August 24, 1998 ~c>~(.(/fTj(:j2.:
City Council
Karin Franklin, Director, PC
Design Review
At the Council's June 15 work session, there was some discussion of the Design Review
Committee in the context of a vacancy on the Committee. Members of the Council asked what
the consequences would be of not having a Design Review Committee.
BackgrOund and Duties: The Design Review Committee (DRC) was created to address issues
of design in the public and private projects that occurred as part of urban renewal. Over the
years, with the near completion of urban renewal, the Committee has addressed design issues
as part of the redevelopment or remodeling of some of these projects. Much of their review has
been limited to the review of signs which extend over the right-of-way of City Plaza or are on
urban renewal parcels, approval of the design of vending carts, and the remodeling of the facias
of a number of buildings on City Plaza. The DRC has also functioned in an advisory capacity to
downtown property owners who sought their advice.
The Iowa City Code cites the DRC in four areas. Ch. 14-6J-5 enables the City Council to
designate areas of the City subject to design review. The DRC approves, denies, or modifies
exterior building plans. The decision of the Committee may be appealed to the City Council. No
design review districts have been established to date. Ch. 14-4E specifies that certain activities
in the Urban Renewal Project, Iowa R-14 and in City Plaza will be subject to design review. This
section of the Code outlines procedures and guidelines for design review and refers to the
Design Review Committee as the reviewing body who recommends to the City Council for final
approval. The composition, powers and duties of the DRC are not expressly described in the
Code. These issues were addressed through resolutions, with the first resolution establishing
the DRC in 1974, and a number of amendments through the years.
The other sections of the Code which mention the DRC are Ch.10-5-9, City Plaza and Ch. 10-3-
3E.6, Sidewalk cafes~ On City Plaza, no building permit for a temporary structure or a building
extension may be granted without review by the DRC. Design review of rending carts is not
required by the Code. All sidewalk cafes are subject to DRC review according to the procedures
in Ch. 14.
Elimination of the Design Review Committee: The question of eliminating the Design Review
Committee begs the question of this Council's policy on any design review. If the Council
wishes to continue to have the design of some projects reviewed by an entity representing the
public interest, this could be done without a design review committee as we have known it.
Design principles could be codified for construction or activities in certain areas and become
part of the administrative review for permits, similar to the design provisions in the PRM and
CB-5 zones. This would require significant revision of our codes. Another option is to redefine
the design review committee, leaving the code as is, but passing a resolution establishing the
committee as a staff committee (this could entail Council approval of any staff
recommendation). Both of these options are predicated on the Council believing there is value
and a public interest in having the design of certain projects reviewed by someone representing
the public.
What is lost with either of these options is the direct involvement of the citizenry and the
advocacy for good design which comes with a citizen board in the design review process. We
also lose the expertise of the design professionals who are able to serve on the Committee,
although that has been curtailed somewhat anyway by the recently discovered conflict with
service on City boards and commissions and contracts with the City and the City Council's
decision to appoint non-design professionals to the DRC. We do have some design
professionals on our staff who could fulfill this function.
If the Council does not believe design review is important or necessary, you may make the
political decision to eliminate the Committee and amend the Code to remove all references to
design review.
Recommendation: Your decision regarding the Design Review Committee is a political one. I
have been asked by the Mayor to make a recommendation to you regarding this issue.
Design is an important element of any community. The appearance of our community and the
design of our buildings reflect the spirit and character of this town. The physical appearance of
where we live and work influences how we feel about our city and how we behave toward each
other. Design also influences economic value. We have made, and are continuing to make, a
substantial investment in the downtown. Review of the design of buildings, signs, etc. serves
the purpose of helping to ensure the integrity of our investment.
Over the last few years, as urban renewal and the redevelopment of buildings on City Plaza
have been completed, the Design Review Committee has had limited ability to influence design.
Some members have become discouraged by the lack of support by the City Council for more
extensive design review authority for the Committee; attendance has been poor and vacancies
on the Committee hard to fill.
My recommendation is to retain the design review functions currently in the Iowa City Code,
disband the citizen board, and have the City Manager appoint a staff committee to undertake
the functions assigned by the Code to the Design Review Committee. This recommendation
reflects a desire to continue to address what I believe to be important design issues in the
downtown while recognizing that we may be asking too much of citizen volunteers to meet on a
regular basis and carry the banner of design review at this time.
CC:
Steve Atkins
Jim Schoenfelder
Design Review Committee
ppdi~'nem~rcmem.doc
City of Iowa City
MEMORANDUM
/
Date: August 17, 1998 ~~'~
To: Steve Atkins ~
From: Brad Neumann'P'/
Re: Update on corrugated cardboard ban at the Iowa City Landfill
I have drafted a proposed committee of eleven individuals to plan for the implementation of the
year 2000 corrugated cardboard ban. I feel the committee needs to have members representing
as many different aspects of the issue as possible. The proposed committee includes
representatives from collection, recycling, enforcement, and affected businesses and living units. I
intend to have the committee meet approximately two to three times. I have a proposed
enforcement plan ready to present to the committee for consideration. Education and promotion
will also be topics of discussion. The suggested committee makeup is as follows:
Steve Smith, Johnson County Refuse
Tim Wolfe, Iowa City Cleanup and Transfer
Dennis Gdf~th, Hawkeye Waste Systems
Nick Yutzy, N&N Sanitation
Anna Buss, AB Property Management
Dennis Rogers, Johnson County Recycling
Dave Klackau, City Carton Company
Ed Bowers, City of Coralville Sanitation
City of Iowa City curbside recycling collection staff
Iowa City Landfill staff
A Chamber of Commerce representative
I would like your approval of the committee member list before I contact these individuals. I
anticipate that the committee will begin meeting in eady September. Please let me know as soon
as possible if this list is satisfactory. My extension is 5235.
cc: Jeff Davidson
Dave Bias
jw/rnenvt.~4~n.doc
Chuck Schmadeke ~ ~
City of Iowa City
-,-.MEMORANDUM
k
Date: August20,1998
From: th Laf_d~,~ ction Services
Re: ICHA Reorganization and Gr~jnt --
This memo is to update the Council concerning the ICHA's reorganization
applications submitted to HUD.
and grant
REORGANIZATION
The organizational changes agreed to by Council are well under way and a considerable
amount of staff training has been provided. The new positions (Housing Office Manager and
Housing Program Assistant) were filled by mid-July. I am pleased to announce the following
appointments:
New Position
Housing Office Manager
Staff Appointment
Virginia Stroud
Worked for ICHA since
position Office Coordinator
1984. Previous
Housing Program Assistant
Carol Flinn
Worked for ICHA since
position Housing Specialist
1987. Previous
Denise Kinnison
Worked for ICHA since
position Intake Worker.
1996. Previous
Tiffini Stevenson Earl
Worked for the ICHA since 1997.
position Intern.
Previous
Mafia Bailey
Worked for the City since 1998. Previous
position Refuse Department, new ICHA
employee.
Susan Pahl
New ICHA employee, previous employer ACT
Employee training has been a major focus of effort during July and August. In July, the ICHA's
offices were closed for one week of training and four staff were sent for an additional three days
of Section 8 training in Chicago. Regular weekly training sessions will continue through August.
Everybody is working hard and morale is very good.
SECTION 8 GRANT APPLICATIONS
In July, the ICHA submitted three Section 8 grant applications to HUD. These grants are
competitively awarded and the ICHA won't know the results until October, 1998. Grant
applications requested funding for 100 vouchers under the Family Unification Program, 100
vouchers under the Section 8 Tenant-Based assistance for Persons with Disabilities and
funding for a full-time Family Self-Sufficiency (FSS) Program Coordinator.
· Family Unification Program: The ICHA, in partnership with the Iowa Department of Human
Services, (Johnson County), would provide rental assistance to families for whom the lack of
housing is a primary factor in separation, or threat of separation, of children from their
families.
· Section 8 Tenant Based Assistance for Persons with Disabilities: The ICHA, in partnership
with the Evert Conners Rights and Resource Center for Independent Living, mid-Eastern
Iowa Community Mental Health Center and Systems Unlimited, Inc. would provide a
comprehensive program to identify and inform individuals with disabilities of available
services, identify existing accessible/adaptable housing, and if necessary identify funding
sources for accessibility modifications.
· Familv Self-Sufficiencv (FSS) Program Coordinator: The ICHA has applied for a grant to
fund a full-time FSS Program Coordinator. The FSS program is a HUD requirement and
helps low-income families to become self-sufficient.
Please call me if you have any questions.
Im~mem~b8-18.doc
OFFICER
16
IOWA CITY POLICE DEPARTMENT
USE OF FORCE REPORT
JULY, 1998
DATE
07-03
CASE # INCIDENT
98806082 Interference With
Official Acts
FORCE USED
Subject ran from officer. He failed to
obey officer's commands to stop. The
officer caught him and place handcuffs
on him.
9 7
07-04
98806116
Consuming in Public
Subject threw and hit officer with a full
can of beer. When officer grabbed her
she resisted and fell down. She was
then handcuffed.
50
12
07-04
07-08
98806127
98806225
Disorde~y House
Possession of
Controlled Substance
Public Intoxication
Obstruction of Officer
Subject was told he was under arrest
and requested to stand. He refused
several times. Officer used an arm bar
takedown and handcuffed the person.
Officer requested the man to place his
hands behind his back, but the man
refused. The officer grabbed the man' s
arm and put it behind his back. He
was handcuffed.
34
07-08
98806244
Theft
Shoplifter tried to run from the officer.
He was caught and taken to the ground
where he was handcuffed.
95
07-10
98806294
Assault
Officer applied a wrist flex on the
subject so he would quit striking
another person. He was then
handcuffed.
16
14
07-10
07-13
98806298
98806423
Public Intoxication
Sick animal
When assisting the person out of the
squad car, the subject ran. Officer
caught him and took him to the
ground. They got up and he attempted
to nm again. He was held there unul a
second Officer arrived. Subject spit at
officers. He was carded into the jail
Officer shot a sick raccoon with his
sidearm.
OFFICER
40, 42, 48
11
16,24,27,32
87
16, 17
3, 15, 19
32,42
DATE
07-16
07-17
07-18
07-18
07-19
07-19
7-20
CASE #
98806503
98806576
98806601
98806604
98806630
98806658
98806661
INCIDENT
Traffic stop
Assault
~Assault on a Police
Officer
Disorderly Conduct
Indecent Conduct
Warrant Service
Public Intoxication
FORCE USED
Subject refused to sign traffic tickets.
She was told several times that if she
refused she would be taken to jail. She
still refused to sign and would not
walk back to the squad. Officer took a
hold of her ann to escort her. She
pulled away and slapped the officer.
Officers grabbed each of her arms.
She resisted and grabbed the edge of
the car. She was then sprayed with
OC.
Subject resisted treatment by EMS
personnel and attempted to get off the
gumey. Officer used a pressure point
control technique to restrain him.
Subject ran from officer during an
investigation inw a fight. He was
caught and taken to the ground. He
continued to resist and attempted to
kick officers. He was handcuffed and
his legs flex cuffed. At one point he
bit an officer.
During an investigation the subject
was found behind a cement wall
holding a bag. Officer drew his
sidearm and ordered him to drop the
bag. He was then handcuffed.
Subject was mid about the outstanding
warrant, but he refused to be
handcuffed. Officer sprayed him with
OC. He still refusexi to cooperate and
was sprayed again. He was then
handcuffed.
Subject had cut his wrists but refused
medical attention. Officers grabbed
his arn~. and. put him on the gurney.
He resisted and after breaking the
ambulance restraints, was handcuffed
to the gurney.
Subject refused to be handcuffed.
Officer grabbed his arm and pulled it
behind his back. He was then
handcuffed.
OFFICER
17
47
17
6,7,8
49, 87
3,43,85
DATE
7-21
7-21
7-24
.7-24
7-25
7-29
7-31
CASE #
98806688
98806690
98806797
98806800
98806838
98806993
98807081
INCIDENT
Public Intoxication
Open Container
Ass,~t
Domestic Disturbance
Mental Committal
Domestic Disturbance
Assault
Sick animal
FORCE USED
Subject refused to get all the way into
the squad, so officer placed his leg in
the car.
During an open container
investigation, the subject attempted to
run. The officer grabbed his arm. A
struggle ensued in which the officer
was assaulted.
Officer grabbed a man to stop him
from assaulting another person. The
other person then attacked this man.
The officer pushed her back and
escorted the man out of the house.
Officers had to restrain and handcuff
the subject before he was transported to
Uof Iowa Hospitals.
Officer sepanted a couple who were
fighting over baby. When the man
started to walk away with the baby the
officer stopped him. He then pushed
the officer away. The officer blocked
him from walking away and the man
made threatening statements. The
officer sprayed him with OC. He
continued at officer, so the officer
struck him in the leg with his baton,
twice. He was taken to the ground and
handcuffed.
Subject refused to be handcuffed. He
placed over the hood of the squad car
and officers pulled his arms behind his
back to be handcuffed.
Officer shot a sick raccoon once with
his sidearm.
OffICER
35, 54
DATE
7-31
CASE #
98807082
INCIDENT
Warrant Senflee
FORCE USED
While waiting for a reply on a warrant
check, the subject took off nmning.
One officer caught him and took him
to the ground. He continued to resist,
so officers rolled him over and pulled
his arms behind him. He was
handcuffed and placed in the squad
car.
CCge~anager
C. aptaill$
Lieutenants
Library
IOWA CITY POLICE DEPARTMENT
410 EAST WASH]NGION b'I'REE'r, IOWA CrrY, IOWA 52240
(3~9) 3,s6-s2n · FAX # (3~9 &s6-s449
Media Re ease
ALlgUSt 19, 1998
10:37AM
The Iowa City Police Department would like to remind everyone that riding a
bicycle or nonmotorized vehicle in the City Plaza is against the law. A
nonmotodzed vehicle is: skateboard, in line skates, coasters, and other similar
wheeled or coasting devices. Wheelchairs, baby strollers, baby carriages, and
small wagons are not considered nonmotodzed vehicles. Bicycles are not
allowed on the sidewalk in the Central Business District. Whenever a person
ddes a bike on the roadway they are bound by the same laws as motor vehicles.
The Iowa City Police Department will be issuing written wamings to those
bicyclists who are found riding their bikes in violation of these city ordinances. If
the bicyclist is observed dding in a reckless or hazardous manner, or is a repeat
offender the officer may issue a ticket. Starting August 29, 1998, the Iowa City
Police Department will start issuing tickets to those found in violation.
Sgt. Jim Steffen ,/~.~
IOWA CITY PARK
AND RECREATI e N. DEPARTMENT
~ R~ Phone: 356-5100
FAX: ~6-~87
FOR IMMEDIATE RELEASE
CONTACT PERSON: JOYCE CARROLL. PROGRAM SUPERVISOR
The Iowa City Recreation Division will' continue its Market Music Series throughout
September. Concerts will be held on Wednesday nights beginning at 5:00 p.m. in Chauncey
Swan Park.
Scheduled musicians include:
September 9
September 16
September 23
Polka Dots
Brother's Keepers
Baldwin Pianist Louis Colaiannia
The Recreation Division would like to extend their thanks to all those who performed
for Market Music. Your efforts and talents are greatly appreciated.
August 17, 1998
PRESS RELEASE
Contact:
Rob Winstead
Iowa City Public Works
Phone Number: 356-5145
David Schoon
Iowa City Planning
Phone Number: 356-5236
Re: Phase 1, Iowa City Downtown Streetscape Improvements
Construction work continues on the Black Hawk Mini-Park area of City Plaza (north
and east side of Plaza). The limestone has arrived for the planter edges, and the
contractor plans to begin laying the limestone this week. If weather permits, the
contractor may begin work on the entrance to the Plaza located at the intersection
of Washington and Dubuque Streets. Pedestrian access to businesses will be
maintained throughout the projeCt.
Future press releases will announce subsequent stages of the project. The Phase 1
- project'is still scheduled to be completed by mid October.
410 EAST WASHINGTON STREET ® IOWA CITY, IOWA ~;2240-1836 · (319) 356-5000 · FAX (319) 356-5009
.Council on Disability Rights and Education
MEETING AGENDA
SEPTEMBER 1, 1998-11:00 A.M.
CITY COUNCIL CHAMBERS
CIVIC CENTER --410 E. WASHINGTON ST.
IOWA CITY, IA 52240
6.
7.
8.
Introductions
Approval of Minutes
Reports
a. UI Skywalk Accessibility
b. Downtown Streetscape
c. Snow/Ice Removal Task Force
Organizational Structure ModifiCations
a. Board of Directors
b. By-laws Amendment
Priorities and Projects
Other Business
Next Meeting Agenda
Adjourn
CC:
Iowa City City Council
Johnson County Board of Supervisors
CDRE MISSION STATEMENT
The Council on Disability Rights and Education (CDRE) is a non-profit educational
organization dedicated to accessibility, full participation and inclusion of persons with
disabilities.
Our mission is to act as a comprehensive, community-wide educational resource for
promoting disability awareness, to provide technical assistance and to encourage
compliance with disability civil rights legislation.
Our goal is the attainment of community-wide accessibility and the full participation of
persons with disabilities to all facilities and services within our community.
Council on Disability Rights and Education
MEETING MINUTES
JULY 7, 1998 - 11:00 am
IOWA CITY CITY COUNCIL CHAMBERS -410 E. WASHINGTON STREET
Present:
Keith Ruff, Nancy Ostrognai, Len Sandler, Orville Townsend, Michael Chalupa,
Chuck Wilson, Jan Gorman, Loren Schmitt, Chris O'Hanlon, Dale Helling
Chairperson Ruff called the meeting to order. Those present introduced themselves. The minutes
of the meeting of May 5, 1998 were approved as presented.
COMMITTEE REPORTS
The Housing and Public Relations Committee and the Transportation Committee did not meet.
The Public Accommodations Committee met on an ad hoc basis to consider an award for a
downtown business. It was observed that there appears to be some renewed interest in the
activities of this committee. However, many members are not available to meet during the
summer.
OTHER REPORTS:
University of Iowa Skywalk. The University is expected to receive a new design during July.
There has been some indication that a public unveiling may not occur until fall. Jan Gorman
assured those present that she and Donna Chandler would be reviewing the design for
accessibility and that the University administration is certainly cognizant of ADA accessibility
requirements. She will further report on the status of the project at the next meeting.
Downtown Streetscape. Helling advised that construction on Phase I will begin in July. This
includes the Dubuque Street right-of-way between Iowa Avenue and Washington Street and also
that section of the pedestrian plaza south from Washington Street to the alley. In response to an
inquiry, Helling advised that the plans did not include public restrooms.
Organizational Structure Modifications.
Committee Structure. Nancy noted, and others agreed, that there are not enough people
active in the CDRE to propedy staff all committees. We need to focus on one project after
reaching general agreement on the priority issues to be dealt with. These priorities should be
assessed regularly. In order to accomplish this, we need to have a reduced, unified structure.
b. Pridrities in Projects. The following possible projects were suggested:
Update restaurant guide;
. Update housing review guide;
Public relations/outreach;
· Parking/review of abuse of accessible spaces;
· Making technical expertise available to the community;
· Retail product display on accessibility;
· Expand membership/establish CDRE as a local resource; and
· Sidewalk snow removal.
Council on Disability Rights and Education
July 7, 1998
Page 2
Regarding parking enforcement, it was suggested some combination of self-policing and
enforcement of violations is appropriate. Some type of explanatory literature could be placed
on windshields when someone violates the parking restrictions for an accessible space, either
with or without the issuance of a citation. Several individuals present had heard that the Iowa
City Police Department has a reputation for not wanting to enforce the accessible space
restrictions due to the rather large fine. There is also the question of whether or not local laws
would allow the inclusion of informational material to be placed on a vehicle in violation. Helling
will check on these and report back at the next meeting.
A question was raised regarding the extent of use of the restaurant guide. It was observed
that new people in town who have disabilities especially appreciate it. The guide needs to be
updated and Orville suggested that we look at a format which would better accommodate
frequent changes.
It was agreed that the top priorities include snow removal, enforcement of accessible parking
spaces, and updating the restaurant guide.
Board of Directors. The question was raised as to whether or not a board is needed. It was
agreed that the bylaws would be mailed out with the September mailing and this issue would
be further discussed at the September meeting.
OTHER BUSINESS
O'Hanlon suggested that the CDRE might assume a greater role as an advisory body to the City.
Others observed that the CDRE needs to better organize and solidify itself as an organization
before this might be achieved. However, all agreed that such communication with the City Council
down the road is appropriate. It was stressed that this group needs to recruit a member
representative of the Senior Center.
Meeting adjourned.
rngr/asst/min/cdre0707.doc
Council on Disability Rights and Education
BYLAWS OF THE COUNCIL ON DISABILITY RIGHTS AND EDUCATION
ARTICLE I - GENERAL
Section 1. Name
This organization shall be known as the Council on Disability Rights and Education, hereinafter
referred to as the CDRE.
Section 2. Purposes
The CDRE is organized as an educational and advocacy council for the purposes of: '
a. Educating individuals and entities about the rights of persons with disabilities.
b. Encouraging and assisting businesses to be accessible to and usable by persons with
disabilities.
c. Encouraging compliance with the Americans with Disabilities Act (ADA).
d. Making recommendations to governmental and non-governmental agencies.
Section 1. EliGibility
ARTICLE II - MEMBERSHIP
Any persons interested in the activities of the CDRE are considered at-large members.
All persons serving on a committee (Article V, Section 1) are considered voting members of
the CDRE. The voting membership must include persons with disabilities; however, member-
ship shall not be limited to persons with disabilities. Also, the "Charter Membership" of the
CDRE shall be considered voting members.
For the purpose of implementation of these By-laws, the "Charter Membership" of the CDRE
shall be the "Current Membership" as listed on the attached list of charter members.
Section 2. Election
Application for at-large membership shall be made by attending a meeting and expressing an
interest in the CDRE.
Application for v.oting membership shall be made by attending a meeting and volunteering to
serve on a CDRE committee. Final approval of applications for voting membership shall be
made by a majority vote of the Board.
Section 3. Termination
Voting membership may be terminated at the recommendation of a committee as presented
by that committee's chair and approved by a majority vote of the Board.
2
Section 4. Votina Restrictions of Members
Every member is entitled to one vote in any election, referendum or meeting of the CDRE.
No voting by proxy shall be permitted. Ballots will be mailed to the address provided (and
updated) by each member.
ARTICLE III - MEETINGS
Section 1. Annual Meetin{3
The Annual Meeting of the CDRE shall be held in September.
Section 2. Soecial Meetinas
Special meetings of the CDRE may be called by the Chair, by a majority of the Board, or upon
petition in writing of five percent of the membership. Notice of special meetings shall be
mailed to each member at least ten (1 O) days prior to such meetings.
Section 3. Quorums
The following are the quorum requirements for conducting meetings:
a. At an annual or special meeting of the CDRE membership, a quorum will be called
when the attendance is ten percent (10%) or greater'of the CDRE membership.
b. At any meeting of the Board of Directors, a quorum will be called when the attendance
is 'more than fifty percent (50%) of the voting members of the Board.
c. At any committee meeting, a quorum will be called when the attendance of the
committee is more than fifty percent (50%) of the voting members of a committee.
ARTICLE IV - BOARD OF DIRECTORS
Section 1. Power and Responsibilities
The management and policy making responsibilities of the CDRE shall be vested in the Board
of Directors.
Section 2. Composition of the Board
The Board of Directors shall be composed of thirteen (13) members of which at least five (5)
shall be persons with disabilities. '
The Board of Directors, by a majority vote, may add additional ex-officio members. Ex-officio,
non-voting members may be the named person or their designee.
3
Section 3. Meetinas
The Board of Directors will have the following meetings:
am
Within thirty (30) days after the Annual Meeting, the Board of Directors for the next
year will meet to qualify and elect the following officers: Chair, Vice-Chair, and Secre-
tary.
Regular meetings of the Board of Directors shall be no more frequent than monthly. In
addition, special meetings may be called by the Chair at the written request of any five
(5) directors. Notice of special meetings (including the purpose of the meeting) shall
be given to each director at least three (3) days prior to said meeting.
A simple majority of those present shall decide any questions unless these bylaws
require otherwise.
Section 4. Procedures for Nomination of Candidates
Board nominations will be made by a Nominating Committee selected by the Board. The
Nominating Committee will be named at least 90 days prior to the annual election and
composed of five (5) members, including at least two (2) individuals drawn from the general
membership. Nominees must be presented to the membership at least thirty 30 days prior to
the election.
Additional candidates for Director may be nominated by notifying the Board of Directors, in
writing, within 14 days of the presentation to the membership of the slate of nominees by the
Nominating Committee.
Section 5. Candidates
All candidates for Director must be a member in good standing of the CDRE.
Section 6. Ballots
The ballot shall be prepared by the Secretary and shall contain the names of candidates
nominated by the Nominating Committee, listed in alphabetical order. Ballots shall also include
the date and location of the Ani~ual Meeting and any other information deemed necessary by
the Nominating Committee and approved by the Board.
Section 7. Election
The Sqcretary shall mail the official ballots fourteen (14) days prior to the Annual Meeting to
all members of the CDRE.
Ballots shall be returned, in person, to the Annual Meeting. The election will be declared
closed by the Chair at the start of the meeting. Ballots will be tallied by the Nominating
Committee with results announced prior to the end of the Annual Meeting.
Section 8. Board Terms
The terms of the Board members are:
am
Initially two (2) years for seven (7) Directors and one (1) year for six (6) Directors.
Thereafter, all terms are two (2) years.
4
Limited to two (2) consecutive terms, with the exception of the initial six (6) one-year
Directors, who may serve three (3) consecutive terms.
The unexpired term of a Board member being replaced, should an appointed be re-
quired to fill a vacancy. _
Section 9. Vacancies of the Director
Unexpired terms of the Board of Directors shall be filled by an individual who has been
nominated by the Board and approved by a majority vote of the Board of Directors at a
regularly scheduled meeting.
Section 10. Removal of Directors
Directors may be removed by a two-thirds (2/3) vote of other Board members for failure to
perform the duties of a Director. Three (3) consecutive unexcused meeting absenses shall be
deemed failure to perform such duties.
ARTICLE V - OFFICERS
Section 1. Officers
The officers of the CDRE shall be the Chair, Vice-Chair and Secretary. All the officers shall be
voting members of the Board. -- -
Section 2. Nominations and Election of Officers "' -
As set out in Article IV, Section 3, within the thirty (30) days after to the Annual Meeting, the
Board of Directors for the next year will meet to qualify and elect the following officers: Chair,
Vice-Chair, and Secretary.
Section 3. Determination of Officers
Chair: The Chair shall be the head of the CDRE and shall preside at the meetings of the
membersh!p and the Board of Directors. The Chair, with the advice and counsel of the
Vice-Chair, and the Secretary, shall determine the need for an ad-hoc committee
subject to the approval of the Board of Directors and shall select all ad-hoc committee
chairs and assist in the selection of ad-hoc committee personnel. The Chair shall serve
as the chair of the Executive Committee. With approval of the Board of Directors, the
Chair shall sign all instruments.
Vice-Chair: The Vice-Chair shall serve as the first assistant to the Chair of the CDRE
performing the duties of the Chair when the Chair is absent.
Secretary: The Secretary shall serve as the documentarian for the CDRE, which
includes sending notifications and preparing minutes. The Secretary may, as appropri-
ate, enlist the assistance of governmental or non-governmental agencies.
5
Section 4. Executive Committee
The Executive Committee shall consist of the Chair, Vice-Chair and Secretary. The Executive
Committee shall act for the Board of Directors between regular meetings of the Board or in
the absence of a quorum, thereof, except with respect to Article VIII, Section 1.
Section 5. Removal of Officers
Any officer may be removed by a two-thirds (2/3) majority vote of the Board of Directors for
failure to perform duties as required herein.
Section 6. Fillina a Vacancv
In the event that a vacancy is created by removal, termination, or death, it shall be filled by
nominations by the Board of Directors and majority vote of the Directors.
ARTICLE VI - COMMITTEES
Section 1. Appointment and Authority
Committees shall elect chairs annually, within thirty (30) days after the Annual Meeting.
It shall be the function. of the committees to make investigation, conduct studies and hearings,
make recommendations to the Board of Directors and to carry on such activities as may be
delegated to them by the Board. The Chair (or his/her agent) shall be an ex-officio member of
all committees, unless otherwise provided. Committee meetings may be called at any time by
the Executive Committee or by the committee chair.
Section 2. Limitation of Authority
No committee shall take or make public any formal action, or make public any resolution, or
in any way commit the CDRE on a question of policy without first receiving approval of the
Board of Directors. Special committees shall be discharged by the Chair when their work has
been completed and their reports accepted, or when, in the opinion of the Board of Directors,
it is deemed wise to discontinue the committee.
ARTICLE VII - PARLIAMENTARY PROCEDURES
Section 1. Authority
The proceedings of the CDRE shall be governed by and conducted according to Robert's Rules
of Order as revised. The Parliamentarian of the Board of Directors shall be the Chair (or a
designee).
Section 2. Seal
The CDRE shall have no seal.
6
ARTICLE VIII - AMENDMENTS
Section 1. Revisions
These bylaws may be amended or altered by: 1. three-quarters (3/4) vote of the full Board of
Directors or, 2. by a two-thirds (2/3) vote of members present at any regular or special
meeting of the CDRE called for that purpose, provided 30 day notice has been given to the
entire membership.
mgr\asst\cdrebylw 1 216195
City of Iowa City
MEMORANDUM
Date:
To:
From:
Re:
August 20, 1998
Mayor and City Council
Marian K. Karr, City Clerk
Council Work Session, July 8, 1998 - 4:00 p.m. in Council Chambers
Mayor Ernest W. Lehman presiding. Council present: Champion, Kubby, Norton, O'Donnell,
Thornberry, Vanderhoef.
Staff present: Atkins, Helling, Davidson, Craig, Karr, Dilkes.
Coralville Council: Fausett, Herwig, Lundell, Weihe, Jacoby, Schnake.
Coralville Staff: Hayworth, Holderness.
Iowa City School Board: Lynch, Levey, Galer, Mims.
Iowa City School Board Staff: Grieves, Palmer.
Johnson County Board of Supervisors: Lacina, Jordahl, Bolkcom, Stutsman.
Johnson County Board Staff: Peters, White.
Tapes: Reel 98-82, Side 2; Reel 98-85, Side 1
Iowa City City Council Mayor Lehman called the meeting to order at 4:00 p.m. Introductions
were made.
LOCAL OPTION SALES TAX Reel 98-82, Side 2
Lehman asked the Johnson County Board of Supervisors and Iowa City Community School
Board to consider a joint venture regarding local option sales tax. Lehman explained the Iowa
City City Council has agreed to a Library/Sales Tax Bond Issue but will also consider other uses
for the local option sales tax revenue. Iowa City School Board member Levey stated the School
Board has the authority to pass a local option sales tax and noted the School Board has not
discussed the sales tax. In response to Norton, School Assistant Superintendent Palmer
explained the 1% sales tax would be for infrastructure and the 5% income surtax would support
general operations in the school district.
Coralville Mayor Fausett stated the Coralville City Council will not schedule discussion of the
local option sales tax before August, 1998 because of a number of pending items. Council
Members Vanderhoef and Lundell suggested utilizing local option sales tax revenues for
regional projects. City Councils, School Board and County Supervisors discussed regional uses
of sales tax revenues. Jeff Davidson, Johnson County Council of Governments (JCCOG)
Administrator, explained JCCOG has discussed redevelopment of First Avenue from Melrose
Council Work Session
July 8, 1998
Page 2
Avenue to Coralville's 1-80 project. Davidson explained the University of Iowa is planning a new
driveway access from Mormon Trek Boulevard to University property to the west. Davidson
noted the corporate limits between Iowa City and Coralville is located between the viaduct and
First A'V~' ij~'t6'Highway 6. Jordahl ~tated thi~' 'Condition of county and city roads and
transportation issues to West High need to be addressed. In response to Levey, Kubby stated
School District representatives can attend JCCOG meetings.
DEER CREEK ROAD
Reel 98-82, Side 2
City of Coralville City Manager Hayworth and Coralville Engineer Holderness facilitated
discussion regarding proposed Deer Creek Road. Hayworth stated that Tom Scott,
representing River Products, is willing to participate in the Deer Creek portion of the project, by
providing and placing fill in some locations and donating right-of-way. City Councils, School
Board Members and Board of Supervisors discussed a connection from Deer Creek to Highway
965 intersection, MPH design standards, and the impact from quarry truck traffic. Davidson
explained that the area is currently two-thirds in the unincorporated county, one-third in Iowa
City, and none in Coralville. The alignment of Deer Creek Road, Highway 965 extended, and
the bridge/Highway 218 alignment was discussed. Davidson noted that JCCOG is forming a
subcommittee to study the Deer Creek Road.
ALTERNATIVE AT RISK Reel 98-82, Side 2
Iowa City Community School District representative.Tim Grieves presented information
regarding changes to the alt_er~native education curriculum in the Iowa City Community School
District. GrieVes distributed his May 8, 1998 memo regarding senior high alternative education;
explained there will be a senior high grades 9-!2 program; and the senior high alternative
center will be an extension of both the comprehensive high schools. Grieves stated that the at-
risk and alternative education options within City High and West High schools are being
expanded, and are working cooperatively with Kirkwood CommUnity College high school
diploma, GED and reset programs. In response to Kubby, Grieves stated there will be daycare
located at the Bowery Street facility. Jacoby asked about tax allocations. Grieves explained tax
funding allocations are based on a per pupil counts done on the third Friday in .September.
Grieves stated the School District pays a fee to Kirkwood Community College to educate those
students who have dropped out of the Iowa City program. Norton inquired about the junior high
at-risk program. Grieves answered that each junior high has been allotted one additional staff
member and is developing alternative programming. Grieves noted that the School District is
working with DHS, Juvenile Court, and probation officers.
BIKE TRAIL/WEST SIDE
Reel 98-85, Side 1
Johnso~ County Board of Supervisor Jordahl presented information regarding proposed West
Side Bike Trails. Jordahl explained he is the Board's representative to the Johnson County Soil
and Water Conservation District Clear Creek Watershed Leadership Team and there have
been discussions regarding open space for trails, including east-west transportation in
Coralville, a wilderness trail out to the mall and Clear Creek, Kent Park and Amana Colonies.
Hayworth stated the DOT obtained a grant for a consultant to do a trail on the University
property along Clear Creek. Weihe stated North Liberty trail is looking into the Coralville
system, connecting North Liberty to Highway 6. Bolkcom explained the County received two
Intermodal Surface Transportation Efficiency Act (ISTEA) grants for West Overlook and Prairie
du Chien. Bolkcom stated the County has applied for funding to reconstruct the Dubuque Street
trail, Butler Bridge to West Overlook. Bolkcom emphasized that the JCCOG Regional Trail
Subcommittee should be used to address regional trails.
Council Work Session
July 8, 1998
Page 3
MEETING SCHEDULE
Joint meeting~nemb~rS'agreed to schedule their next meeting on wednesday, September 16,
4:00 PM, Coralville Council Chambers.
Meeting adjourned: 5:45 PM.
CC;
Coralville City Council
Johnson County Board of Supervisors
Iowa City School Board
derk/min/O7OB-ws.doc
City of Iowa City
MEMORANDUM
Date: August 20, 1998
To.'
From:
City Council t°r~'~~
David Schoon, Economic Development Coordina .
Re: Sidewalk Caf6s
BRW is in the process of preparing the construction plans for Phase 2 of the Downtown
Streetscape project. The adopted Downtown Streetscape Plan calls for removing a few
planters and small bench pads on the west leg of College Street in City Plaza. One
purpose for creating this space is to provide sit down restaurants with enough space to
have sidewalk cafes.
In order to be able to use this newly created space for sidewalk cafes, the City Code needs
to be amended to allow cafes in Zo.ne 1 (that part of the plaza from the building facade out
to the planters) & Zone 2 (that part of the plaza consisting mainly of trees, planters, and
benches). Sidewalk cares are presently allowed only in Zone 1 and must be contiguous
with any side of a building. Allowing sidewalk cares in Zone 1 & 2 would mean that some
cafes may be located away from the building. Consequently, the 8' unobstructed
walkway, which is required by ordinance, would be located adjacent to the building.
(Sidewalk cafes would still be prohibited in Zone 3, the fire lane.)
Given that the streetscape plan calls for providing space in Zone 2 for sidewalk cafes, staff
is proceeding to review amending the ordinance and will plan to have a staff
recommendation regarding an ordinance amendment before you sometime in September. If
the Council does not wish to proceed with such an ordinance amendment, please inform
staff of such.
F:\downtown\sd\swcafe2
City of Iowa City
MEMORANDUM
Date: August 20, 1998
To: City Council and City Manager
From: Don Yucuis, Finance Director ~
Re: City Controller
I am pleased to inform you that I have hired a person to fill the City Controller position. Erin
Herting has accepted the position and will start on September 8, 1998. She currently
works for the City of Shoreview, Minnesota, a town with a population of approximately
26,000. Erin has worked there since July, 1991 as an accountant and then in October
1994 was promoted to Assistant Finance Director and she has served in that position until
now. Her husband and two children will be in the area soon and have purchased a house
on the City's west side.
If you have any questions regarding Erin please feel free to give me a call.
tp3-1 dy.doc
FY g8
FY1998 ANNUAL REPORT
TABLE OF CONTENTS
PAGE
INTRODUCTION AND REPORT FROM THE DIRECTOR ........................ 1
SECTION I - REPORTS
LIBRARY BOARD OF TRUSTEES ANNUAL REPORT
TO THE CITY COUNCIL ........................................... 5
DEPARTMENTAL ANNUAL REPORTS
Public Services
Children's Services
Circulation Services
Community and Audiovisual Services
Information Services
Support Services
Building Services
Collection Development
Systems
Development Office
Business Office
_ Personnel and Staff Development
Technical Services
Volunteer Program
Debb Green ............... 7
Bddget Quinn-Carey ........ 11
Barbara Black ............. 15
Maeve Clark .............. 19
Ed Arensdorf .............. 21
Susan Craig .............. 25
Elizabeth Nichols .......... 27
Larry Eckholt .............. 31
Martha Lubaroff ........... 35
Elizabeth Nichols .......... 39
Craig Johnson ............ 43
Barbara Black ............. 45
DIRECTOR'S ANNUAL REPORT
From an outsider's point of view not much changed this year. Oh, a little less space in which to
walk and sit was caused by making space for shelving and computers, but basically the same
activity level and collections existed. Appearances, however, are deceiving. Behind the scenes
intense planning and work on future projects, as well as several major building improvements
took center stage. And new library outreach efforts - our very own web site and an electronic
kiosk - debuted.
TECHNOLOGY PROJECTS & ISSUES
Planning and implementing technology based projects is a continuous process in modern
libraries; however, this year many projects, some planned, some not, converged to create a large
amount of work and offer new or improved services to our customers. In the fall our world wide
web browser access was increased from two machines to six. Our internet service provider was
changed to the Iowa Communications Network. In September we learned we were the recipients
for a state grant to place electronic information kiosks in several Iowa communities. This is not
a project for which plans were made, but when the offer came, it was too good to let go, so we
said yes. Nine months later, after working to secure and prepare a location, deciding and docu-
menting both the outer appearance and the inner informational components the kiosk was up
and working.
This winter our web page also debuted @iowa-city.lib.ia.us. The content and design of this
important Library informational resource is a joint effort of many staff people. It has received
numerous compliments and we hope to make it a sourco of dependable information. The library
catalog is also available through our web site.
A staff committee worked all year to produce an RFP, soliciting companies interested in replacing
out main automated library system. It was gratifying to see a diverse group of staff members
working together to analyze responses, attend demonstrations and jointly work toward a unani-
mous choice of Innovative Interfaces, Inc. Funding for this project will come from computer
replacement and capital improvements money, as well as from a fully funded Carver Trust grant
which was submitted this year.
Planning and implementing technology projects is intense and time consuming work. Behind this
work are guiding principles and the mission of the library to inform our citizens, contribute to life-
long learning and enhance cultural and leisure activities. The Library Board thoroughly consid-
ered the implications of modern technology when they re-examined its Internet policy this year.
The subject of access, particularly for minors, is a very volatile issue nationwide. The board's
decision to maintain open access came with accepting responsibility for keeping potential users,
particularly families, informed about the benefits and potential dangers open Internet access
brought with it. To achieve this, thousands of informational brochures were distributed to area
school children and a program was held with representatives from the Iowa City Community
School District.
2
TEAMWORK
Technology projects were just one example of the teamwork that marked new ways the staff
worked together and with members of the community this year. In addition to work being done
on vendor selection, grant wdting, kiosk and web site, groups of staff wrote a RFP for a new
telephone system, and created a public relations campaign that introduced lovable Smart ALEC
to the community. Collection Development activities were organized in teams for the first time.
Staff joined city efforts to create a design for a refurbished downtown plaza and bdng new
programming to the plaza this summer. A new partnership with Hancher Auditorium this year
brought the Colorado String Quartet in for regular visits this winter. In addition, staff continued
to contribute Children's Day to the popular Iowa Festival, work with Hills Bank on Reading Month
and Begin with Books projects, play a major role on the Johnson County Community Network;
they also contributed to several other local efforts that are compatible with the Library's priorities.
The fall saw the end of one our biggest team efforts ever with several final events to commemo-
rate our Centennial. A reception at the site of the original Library (above what is now the Que
Bar on Iowa Avenue), a production with Riverside Theater of Honor Before Wealth, (a play which
was the first Library fundraiser in 1896), and the publication of former Library Director Lolly
Egger's wonderful history, A Century of Stories were all wonderful events planned to celebrate
our history.
FACILITIES
One of the biggest team efforts is keeping our building safe and reasonably comfortable while
planning for an expanded facility. A much needed new roof was installed this year, followed by
new ceiling tile throughout the building. A fresh coat of paint in the most needed areas brought
a facelift to some spaces that really needed it. A new play area in the Children's Room bright-
ened that corner, although the skylights above still leak when it rains. New meeting room
furniture will come next year, thanks in part to a new Friends Foundation fundraiser, Iowa City
Spells.
A fairly major shelving expansion project in October provided additional space for movies and
children's videos, new and large print books, fiction on tape and multimedia. The shelving
expansion came at the price of narrower aisles and loss of seating. With a continuation of
600,000 annual visitors, it is very crowded in this facility. Services are impacted negatively as
both public and staff areas seem to squeeze in on those trying to work, use collections, or just
find a space to sit.
It was year we thought a referendum for the expanded library/cultural center would take place
but the City Council struggled with the question of operating costs and finally settled on a Ioca~
option gales tax initiative to fund both capital and operating costs as well as several other needs
Currently this vote is anticipated in March of 1999.
Keeping the building cleaned became a problem as we changed cleaning contractors twice this
year. With a busy seven-days-a-week operation, it is a challenge to whoever has the job to keep
restrooms clean, carpet vacuumed, fumiture shampooed, and all the other miscellaneous tasks
required to insure people feel comfortable in this facility. We have had several complaints this
year about the cleanliness of the building. Some can be addressed; others are more difficult
because they require staff we don't have to clean restrooms mid-day.
New projects are stressing the already tight staff spaces. We barely have the room to unpack
and set up five new computers at a time, let alone the fifty we'll receive next year as part of our
3
system upgrade. The Friends book sales am leaving the garage so we can load and unload our
van with items returning from our new remote book drops this fall. PATV will leave on August
I so we can install an ICN classroom in the space they formerly occupied. We will gain about
200 square feet of space not needed for the meeting or equipment rooms. Six different propos-
als were submitted as requests for the space.
PLANNING FOR THE FUTURE
We try to keep an eye to the future, and, in preparation for a new planning cycle that will begin
next year, we hired the Social Sciences Institute to conduct a community survey. Necessary for
library accreditation in Iowa, we plan a community survey about every five years. The results will
be used to plan for new library services. We also asked people to attend one of three focus
groups held on the library building project.
Our strategic plan remains on track, with the notable exception of the building project. We
continue to emphasize collection support and new technology that furthers our goals. We offer
programs that continue to delight and inform attendees, both young and old. Our partnerships
are stronger than ever and customer service remains a priority.
Recently, I read a quote from Theodore Roosevelt, "Far and away the best prize that life offers
is the chance to work hard at work worth doing." That sentiment inspires me, as I know it does
the staff. We feel the worth of our service to the community and value the support we receive
in return.
Susan Craig,
Library Director
,~F. CTIOH I - RE,?ORT~
BOARD OF LIBRARY TRUSTEES
GENERAL RESPONSIBILITIES
The Board of Trustees of the Public Library is a semi-autonomous body of nine persons
empowered by state law and city ordinance to act as the governing body of the library. The
Board's specific list of legal responsibilities includes: determining the goals and objectives of the
Library in order to plan and carry out library services; determining and adopting written policies
to govem all aspects of the operation of the Library; prepadng an annual budget and having
exclusive control of all monies appropriated by the City Council and the Johnson County Board
of Supervisors or given to the library through gifts, bequests, contracts, grants or awards;
employing a competent staff to administer its policies and carry out its programs. The Board is
also an arm of City Govemment with members appointed by the City Council and its principal
operating funds approved by the City Council. The Board therefore seeks at all times to work
in harmony with City policies in all areas that do not conflict with its statutory powers.
ACCOMPLISHMENTS IN FISCAL YEAR 1998
After request for November 1997 referendum denied, urged Council to find an acceptable
resolution to operating cost issues. Supported Council decision to seek a sales tax
approval to support both capital and operating cost of new facility.
Worked with CenterSpace representatives on a joint committee to share information and
get issues to the ballot.
Completed Library's centennial by hosting a reception for all former Board members and
publication of library history, A CenturV of Stories, by Lolly Eggers
4. Successfully sought funding to keep the library open Sunday all year long.
Conducted a community survey in preparation for next long range planning cycle and
held focus groups to gather information on the building project.
Budgeted for staff and equipment needed to support two remote drop off sites for return
of library materials in FY99.
Accepted state grant to fund installation of an electronic information kiosk, Kiosk installed
at Sycamore Mall in June.
8. Adopted update to strategic plan and reviewed bi-annual progress reports.
Reviewed Internet policy and directed a campaign to inform parents about Intemet
access and assist families' use of Internet resources.
10.
Reviewed and revised policies related to Policy Making, Membership, Viewing &
Listening, Copyright, and Community Relations.
11.
Approved grant submittals to the Carver Trust and the Gates Foundation, both of which
were funded.
12. Supported state-wide efforts to increase state aid to public libraries.
13.
Increased opportunities for Board members to leam about functional areas of the Library
through staff reports and demonstrations.
14. Replaced library roof.
15.
Secured state funding of ICN interactive meeting room by requesting local funding
needed. Gave notice to PATV to vacate space needed for this facility.
PLANS FOR FISCAL YEAR 1999
Work with Council and Campaign Committee to provide clear and accurate information
on library needs to secure a successful sales tax vote in March, 1999.
2. Implement and publicize new drop off book retum sites.
3. Participate fully in strategic planning process.
4. Use results of community survey to help plan library services.
Continue efforts to educate the community, particularly families with children, on use of
the World Wide Web.
6. Open ICN meeting room and initiate appropriate policy changes.
Support technology changes of new automated system and implementation of Gates and
Carver grants.
8. Monitor use of new kiosk.
9. Review orientation process for new Board members.
10. Support state-wide efforts to increase state aid to public libraries.
11. Continue to explore ways to improve the parking for library users.
12. Review policies as needed.
13.
Encourage cooperation with areas libraries and organizations, including the Johnson
County Community Networking Group.
14.
Assist the Friends Foundation in their efforts to increase visibility prior to a capital
campaign.
BOARD MEMBERS
K. Jesse Singerman, President
Linda Dellsperger
Stephen Greenleaf
Mark Martin
Margaret Cox
Philip Hubbard
Mary McMurray
Lisa Parker
Anne Spencer
Jim Swaim
Charles Traw
mgr~reports\libbd
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~LIBLIC .GE. RViC~,5
7
CHILDREN'S SERVICES ANNUAL REPORT
HIGHLIGHTS
Staff develop an ICPL "Kid's Page" of recommended Intemet sites for children
Library receives grant for two multimedia & Intemet computer stations in the Children's Room
Over 25,000 library service brochures distributed to families, schools, and child care providers
Hazel Westgate commemorated by State Library of Iowa Lecture on Children's Literature
STAFF AND TRAINING
Staff remained the same until late June, when Georgia Heald accepted a position as Regional
Reference Librarian. Responsible for supervising the Library's Youth Volunteer program, she had
recently celebrated a five year anniversary as an ICPL employee. All of us wish her the best in
her new endeavor! Deanne Wortman also celebrated a twentieth anniversary as an Iowa City
employee. Mary O'Malley was hired as our summer program aide. In the fall, Julie Westby and
Julia Venzke were library school practicum students.
Children's staff continued to serve on as many special projects and work committees as possible,
both in-house and community-wide. Library work groups provided input and education on In-
service Day; staff learned about Intemet education, safety, automation system RFPs, collection
plans, the electronic information kiosk, and public relations. Volunteer Recognition, Intellectual
Freedom, and Staff Association programs also provided staff growth. Working committees in the
community included Iowa Arts Festival, school curriculum review, Week of the Young Child, and
IC Cultural Alliance. Staff also attended automation demonstrations given by vendors for the
RFP process.
Staff were involved, as teachers and students, in regional C.E. workshops and organized three
county children's meetings plus a joint meeting between school media specialists and children's
librarians. All CR staff received basic and intermediate Windows 95 computer training. Several
staff attended ILA and the first Hazel Westgate Lecture on Children's Literature, developed by
the State Library as a bi-annual event for children's specialists. Debb Green wrote an Intemet
Policies and Minors article for the State Library's newsletter and a monthly BookSmart column
for the Iowa Children's Museum newsletter. Several staff attended national PLA and IBBY
conferences.
FACILITY AND COLLECTIONS
The Mother Goose rhyme about "the old woman who lived in a shoe" ("who had so many
children she didn't know what to do...") was a constant theme for FY98. Overcrowding of CR
collections, users, and staff increased. This required removal of the last area of "quiet study"
seating to install wall shelving for overflowing children's videos and books-on-tape. Unfortunately,
seating loss made it necessary to cancel part of the Hear Me Read volunteer reading program,
and to reschedule the rest on evenings when the seven tables and fourteen chairs left are less
occupied.
ICPL was one of two public libraries in Iowa this year to receive a Gates Foundation grant, part
of which will be used to provide two multimedia/Intemet stations for children. We eagerly await
the arrival of the stations, although finding space for them requires relocation of toy and music
recording collections and equipment. Juvenile multimedia titles will be moved to CR at the same
time. New automation requires existing PAC catalogs be changed to PC terminals requiring
different wiring and arrangement. Staff have recommended moving CR's reference desk and
collection to the parent teacher corner to better serve users and to free floor space in busy entry
and public catalog areas.
The changes mentioned above will result in the best public service possible in cramped quarters,
although a loss of children's book displays will result until future facility expansion. CR staff
space problems reached "critical mass" several times in FY98, when staff and youth volunteers
could not function effectively due to overcrowding, noise level, and lack of sufficient floor space
to store carts and boxes required for work in progress. Thankfully, crowded collections were
helped by increases in children's circulation (almost 2% for print and over 5% for nonprint.)
Children's selectors worked on plans for books on tape, fiction, and the Kid'sPage of Internet
sites for children. They participated in Off The Shelf programs, interviewed several authors, and
arranged broadcast permission for an ICN book talk program for Channel 10. A large replace-
ment project was completed for the reader collection; children's video use was examined for
weeding, and shelving for board and Seuss books was replaced. Youth and teen volunteers
helped with a special picture book cleaning project which will continue next year.
INFORMATION AND CUSTOMER SERVICE
FY98 was one of our busiest years ever as CR staff continued to hone and increase customer
service and information-seeking skills in both electronic and pdnt formats. Staff spent many
hours discussing and planning expansion of children's Internet links for the home page. The
resulting KidsPage is an inviting, informative, and fun-to-use collection of world wide web sites
for younger and older children. Links are monitored on a regular basis so that substitutions can
be made when sites disappear or no longer meet our standards. Our KidsPage includes refer-
ence, education, and children's literature sites of interest to adults who work or live with children.
This page has proven helpful to desk staff as well.
Staff were asked by the Board to develop a public relations campaign for families about children
and use of the Intemet at the library. A brochure, "Smart Alec's Tips For Parents On Children
& the Intemer' was developed with the help of a staff committee; over 10,000 were distributed
to the parents of school children. CR and INFO staff also worked with school librarians to
develop a Guiding Your Child Through the Intemet program for broadcast on Channel 10. The
brochure and program will be used in the future to help community members understand parent
and public library roles in providing access to information in a variety of formats.
Children's Services distributed other informational brochures and letters to groups dudng the
year, including tour letters to all teachers, parent letters and summer reading forms to every
elementary school family, and outreach service fiyers to area preschools and day care centers.
A letter promoting library service for community groups working with children was developed.
These letters, combined with the Intemet brochure, resulted in distribution of over 25,000 items
in FY98 - a record for our small, but hard-working department!
Reference questions declined 4.8%, although actual CR phone questions increased by 7.2% Our
patrons understand how computers work and don't ask as many "basic" questions as in the past.
This factor, combined with a decrease in the number of school questions, may account for any
decline in questions asked by patrons. Since children's circulation was up, there doesn't seem
9
to be a clear correlation. We will continue to watch and assess school needs for supplementary
collections and services.
PROGRAMMING
Staff planned 431 children's programs and tours for 22,129 people in FY98 (program numbers
actually increased over last year while attendance dropped). Story time, outreach, and tour
attendance was up for the year while special program attendance was down by 36%. This is a
return to pre-Centennial year levels, but is also due to the effect of an almost rained out Chil-
dren's Day for Iowa Arts Festival (for the first time!). Story time attendance averaged 44 people
(or 51 for all programs) and there was a 5% increase in the numbers of outreach programs. Dial-
A-Story received 7,369 calls this year.
Staff continued special family and school-age programming begun during the Centennial, offering
a variety of topics to appeal to children of all ages. Examples include a noncompetitive chess
play day, make-your-own valentines aftemoon, winter carnival story time, how to collect beanie
babies program, and a retum of last year's gingerbread house craft. Twenty school-age pro-
grams were offered in FY98: storytelling, museum trunk programs, puppetry, magic, and more
performed by well-known artists from across the state. Several special events were co-sponsored
with groups such as the Downtown Association, UI Graduate Student Senate, Owl Glass
Puppetry Center, First National Bank, and the Iowa Arts Festival. Efforts were made to offer
monthly special programs on weekends when families have more time to be together.
Popo's Puppet and Young Puppeteer festivals were successful. Annual summer reading pro-
grams included Thrills and Chills At Your Library in 1997 and 1998's Rock 'N Read At the
Library!, averaging 1,800 registrants. The Hear Me Read volunteer summer program was
reorganized (due to seating loss) and is now offered on three evenings a week during the
reading program. Children's Day of Iowa Arts Festival survived its first-ever official "rain day" -
and, amazingly, managed to move most activities and performances inside to the Library.
Another favorite program, the Family Library Camp Out, also survived an encounter with rain -
3 inches of which required 50 "campers" to "sleep in the stacks" in CR after profuse leaks sprang
from the meeting room ceiling. Regardless, a good time was had by all and we didn't "let it rain
on our parade!"
PUBLICATIONS AND DISPLAYS
CR displays included rocks, nutrition, puppets, skeletons, quilts, dragons, toy trains, and youth
art. Book displays highlighted cat stodes, mysteries, historical fiction, sports stodes, science
fiction, and Reading Rainbow books. Library displays were provided for the Young Child Fair,
Homecoming Sports Night, and the 4C's Spring Conference.
Childreh's publications developed included: Children's Choice, Newbery and Caldecott, Summer
Reading, Best Children's Books of 1997, Hear Me Read, Fifty Favodte Fingerplays for Fun and
Fancy, Smart Alec's Pointers for Parents on Children and the Internet, Historical Fiction, Who's
Afraid? Not Us! Books About Children's Fears, and five Story Time Starters.
10
CONCLUSION:
This year we began our second century of service and continued, to the best of our ability, to
improve and expand our sen/ices, collections, and programming for the young people and
families of our community. We sought technology advancements, creative programming, the best
in children's resources (both electronic and traditional), and the means to promote and share the
good news about ICPL with our constituents. Like many of our little "friends" at a neighboring
Butterfly Garden, we've worked very hard to grow and change. And, just like those very hungry
caterpillars next door, we are waiting for the day we can expand and become all we should be.
Debb P. Green ("the Gingerbread Queen")
Children's Services Coordinator
11
CIRCULATION SERVICES ANNUAL REPORT
HIGHLIGHTS
Inter-departmental Cooperation
Shelving Issues
State of Iowa Libraries Online Interlibrary Loan Project
Planning for the Future
INTERDEPARTMENTAL RELATIONSHIPS FOSTERED
In cooperation with other departments, Circulation developed several new procedures in FY98.
Confusion regarding the process of issuing cards to children initiated a month-long dialog
between children's staff and circulation staff. This dialog culminated at a joint department staff
meeting where agreements were made regarding these procedures. The process is now much
clearer to both departments, and, hopefully, will eliminate confusion and conflicting information
being passed on to our users. Children's staff echoed the concerns of circulation staff in the
need to balance free and open access to borrowing privileges with the need to reasonably
document applicant information and maintain control of the collection. This balance is most
tested when young children apply for cards when a parent or guardian is not present. The
compromise agreed upon by both departments outlines measures to allow the child applying
without parent present to receive a card, limit their initial checkout to two items, and verify
address and parent/guardian contact information through a letter sent to their listed address. So
far, this arrangement has worked very well.
Circulation and CAVS departments work closely, not only due to proximity of their public service
desks, but also because of similar services provided for the public. One of the services a/v
provides to circulation and to other departments is checking a/v materials reported to be dam-
aged. The process of reporting these situations, and the means of clarifying the procedure, was
enhanced by the creation of an "Check a/v' form used by circulation staff to report instances
of damage to the a/v staff person. This form ensures that a/v staff get detailed information about
problems, circulation staff knows to check these items out to the in-house card set up for this
purpose, and that these items get to the correct person. This should result in a faster turn-
around-time for damaged a/v items, and better management of these items at the circulation
desk.
Schedule conflicts dominated the relationship between the technical services department and
circulation. Turnover in T.S. staff and reassignment of mail processing duties required planning
and negotiation of staff schedules of those people shared by the departments. Being flexible and
keeping an open line of communication makes these unplanned and unexpected changes
manageable in both departments.
A new relationship with the information department was fostered through the implementation of
the SILO network, and illustrated in the SILO ILL report.
12
SILO INTERLIBRARY LOAN PROJECT MATURES AND GROWS
Circulation's "Team SILO" continued to work with Iowa's innovative interlibrary loan network, and
has developed a good working routine to accommodate requests from ICPL users, and from
libraries requesting our materials on behalf of their users.
A report of SILO ILL's first year was completed by Romona Murrell, Terri Byers, Robin Beery,
Maeve Clark and Bddget Quinn-Carey. This report documents the initial processes and proce-
dures adopted to integrate this new way to handle ILL transactions within our daily work. It also
includes the impressions of staff regarding the impact SILO ILL has had on the library. In
general, circulation and information departments have come to a greater understanding of how
each other works, and this understanding has resulted in a greater appreciation and awareness
of the value of the work each department does for the library and community.
SHELVING ISSUES
The growth of the collection and a new WWW access area created the need for recon~guring
shelving areas for large pdnt books, new books, fiction on tape, government documents, foreign
language fiction, videotapes and multimedia. More shelving was ordered and installed, and a
major shift enlisted the efforts of circulation, information and a/v staff. The new book section was
unsatisfactory to many users, and several months after the initial move, that section's shelves
were moved again (about 18 more inches apart) to accommodate the needs of those browsers
uncomfortable with the seemingly tight quarters. Shelving continues to be an issue during busy
times, dudng times of turnover of circulation staff, and when the amount of shelving doesn't
seem to meet the needs of the collection - when more is returned than usual and cannot fit
upon shelves. This happens with movie videos on a regular basis.
Since some of these shelving issues can be predicted based on annual usage figures, a plan
will be made in the next few months to deal with these situations, and help to ensure that our
users are finding the materials they need, where they expect to find them.
PLANNING FOR THE FUTURE:
Many meetings involving circulation staff were based on planning for future services and sys-
tems. Mary Estle-Smith and Bridget Quinn-Carey represented the .department on the Integrated
Online Library System committee, and spent many hours reviewing the request for proposal for
a new system, interviewing vendors and evaluating products. The entire staff was expected to
provide input and assist with the reviews. Terd Byers and Deb Wyjack are involved with the
selection of a new phone system which will be installed in FY99. All department staff participat-
ed in planning and goal setting for the year and for the future, and then worked hard to accom-
plish these goals. Robin Beery assisted with the Focus Group project; Romona Murrell, Bobby
Duncan and Valeria Schnor worked on a plan for reconfigudng the return desk which will be
completed in FY99. Ron Prosser continues to work on issues involving a change in our collec-
tion agency accounts and secudty issues and is a member of the Public Relations Committee.
Larry Parks and Beth Daly assist in the planning process by providing valuable input to plans,
assisting when possible on tasks, and encouraging others to accomplish their goals. Everyone
looks forward to the possibility of a new or expanded facility, and to the benefits recent changes
will have in the long run.
STAFF COMINGS AND GOINGS:
Arrivals
Shannon Black
Sarah Davis
Rick Davis
Carde Mirfield
Kelsie Lane
Jamison Kelly
Angela Diciolla
Chdstine Nelson
Molly Leefers
Sean Regan
Derek Doan
Joseph Mizelle
Jane Monson
Nancy Murphy
Nichole Reinertson
William Reese
Shadm Rainwater
Michael Whitcomb
Bridget Quinn-Carey
Circulation Services Coordinator
Departures
Amy Stark
Libby Klein
Carrie Mirfield
Ron Hardy
Kelli Ketterling
Aaron Dietz
Chdstine Nelson
Molly Kirk
Nicole Reinedson
Steven Fowler-Geise
Nancy Murphy
Jeffrey Roach
Sean Regan
Elizabeth Keyser
Jamison Kelly
Bridge Quinn-Carey
Kristina Murphy
13
15
COMMUNITY AND AUDIOVISUAL SERVICES ANNUAL REPORT
HIGHLIGHTS
Library is designated to become site for ICN interactive classroom
Technology improves production quality of programs for cablecasting
Partnership with Hancher Auditorium offers unique program of reading and music discussion
STAFF
Stability and enrichment characterized the staff of the Community and Audio Visual Services
Department this year. The staff remained intact and many of the department's members
contributed by serving on interdepartmental and inter-city committees including the Intellectual
Freedom Festival Planning Committee, the Inservice Day Planning Committee, the Safety
Committee, the City's TEAM and Downtown Strategy Committees and the committees that
developed Request for Proposals for a new integrated on-line system and telephone system.
In addition, a number of them were able to attend a variety of workshops or enrichment activities
including Archiving and Preserving Materials, Copyright on the Internet, Supervising the Part-time
Employee, Customer Service Workshop and sessions of the Public Library Association's annual
conference. Staff also worked together to begin the process of reorganizing and rewriting the
Departmenrs procedures manual. Written procedures will be stored in electronic format for
improved access and easy updating.
AUDIO VISUAL SERVICES AND THE LIBRARY CHANNEL
We were fortunate to be able to apply some of the latest technology to improve programs on the
Library Channel dudng this fiscal year. A digital editing system was purchased that allows for
more precise editing and the use of more sophisticated graphics and font styles and a scanner
made programs and promotional messages more eye-catching by making it possible to include
photographic and other graphic images. This equipment, along with others acquired over the
last couple of years, has resulted in greater efficiencies in addition to the improved look. These
pieces of equipment made it possible to easily reformat calendar information, prepared in print
for press releases, so that it could be used on The Library Channel and the Library's homepage
on the World Wide Web.
In the Fall, the Library was notified that it was included on what is likely the final list of public
libraries and schools to be offered the opportunity to become a site for an interactive classroom
connected to the Iowa Communications Network. The award provides for the State to supply
and install a fiber optic terminal, which will offer the community a site where it can take part in
the mahy educational programs offered over the ICN. Workshops, training sessions and
administrative meetings that often required travel to other cities can now be attended close to
home without losing the ability to fully participate in sessions. The technology of the interactive
classroom and the network allows attendees to hear presentations, to speak directly with a
presenter who may be located hours away, and to hear the comments and questions of partici-
pants in other remote sites. The state of Iowa was on the cutting edge of technology when it
unveiled this innovative way of providing access to education and now the public will be able to
take advantage of these opportunities. The coming year will provide an exciting challenge for the
department when the space occupied by Public Access Television is renovated for its installation,
with a target opening of January 1999.
16
OUTREACH AND SERVICES FOR SPECIAL NEEDS USERS
Deposit collections located in 14 sites around the community were spruced up a bit this year with
additional money allocated to the purchase of books. These collections, located in nursing
homes and other residential facilities where users find it difficult or are unable to come to the
Library, are primarily developed from materials donated to the Library. Although the Library
receives thousands of wonderful books and other materials as gifts each year, additional funding
allowed for some purposeful selection and helped improve the overall condition of these collec-
tions. These collections often are the Library's only link to community members who, for many
reasons, cannot come to the Library. Collections at the Domestic Violence Intervention Project
support reading and play activities of children whose families are in crisis; books at the Mid-East
Council on Chemical Abuse center provide recreational reading for those receiving treatment for
substance abuse; visitors to the Emergency Housing Project can find some semblance of home
with a collection of books to which they can retreat; patients at the Iowa City Care Center can
share a story or a video with others who are confined by illness. Use of the Library's Home-
bound services also increased slightly this year.
The Library's partnership with the Johnson County Sheriffs Department to provide services to
inmates at the Jail continued to grow in FY98. The number of inmates borrowing materials from
the Library rose by over 21 percent, with the number of materials loaned were up 15 percent.
This growth is a clear indication of satisfaction with the service since the average daily census
at the Jail has remained stable.
PROGRAMS AND TOURS
The highlight of programs for adults this year was a joint project undertaken with Hancher
Auditorium. The Library was a partner in a grant received by Hancher which brought The
Colorado Quartet to Iowa City for an extended residency and included a church and a library
component in the communities of Iowa City, Cedar Rapids and Lisbon. The grant, awarded by
the Lila Wallace-Readers Digest Arts Partners Program, provided a four-week book and music
discussion series with performances and discussion by The Colorado Quartet. Staff from the
Library's Development Office and librarians who select books on music and literature worked for
two years to develop this program that presented musical and literary works over four cultural
eras for discussion. More than 60 people participated each week in discussions facilitated by
Paul Ingram of Praide Lights Books.
The ever-popular Community Reading Month Booktalk Lunch programs offered in partnership
with Hills Bank and Trust Company were a hit once again. This year we were also fortunate to
provide an opportunity for the public to Meet the Authors who were here visiting in schools
dudng Community Reading Month. Participants enjoyed presentations by authors Sue Macy and
Penny Colman on their current projects and what inspires their writing. Other programs this year
included a panel discussion by international wdters on Censorship and Human Rights as part
of the Library's annual Intellectual Freedom Festival and a reading by poets from the University
of Iowa's Writers Workshop to celebrate American Poetry Month. A program for parents and
others involved with children and young adults, entitled Guiding Your Child Through the Internet,
was offered in an effort to educate the public about the importance of adult guidance of Internet
use and was a collaborative effort between librarians from ICPL and media specialists from the
Iowa City Community School District. Library staff have also been assisting in providing pro-
grams for the City's On the Plaza events offered on Thursdays and Saturdays throughout the
summer, and in planning for the City's celebration of local history and the contributions of a
special historian with Irving Weber Day, scheduled in August.
17
In addition to a variety of tours for adult groups and high schoolers, a special collaboration took
place with the school districrs Sixth Grade Boost program in which approximately 50 children
were brought to the Library for a tour over the course of a week. A game was used to reinforce
what they'd learned. Each morning teams of students could be heard exclaiming, "1 know where
to ask a question!" or "Follow me - the magazines are this way!" as they raced to be the first
team to show that they knew their way around the Library.
MEETING ROOMS AND DISPLAYS
Displays in the Library are provided to stimulate and to educate. The vadety of displays mounted
in FY98 by community groups and Library staff fulfilled that goal. Displays were mounted by 21
community groups in FY98. Displays by Habitat for Humanity, The Embroidery Guild, Johnson
County 4-H, Iowa City Community Schools' Youth Art Month, Rape Victim Advocacy Program
and others informed the public by using interesting and thought-provoking materials. The Library
develops displays to increase awareness of collections. A sampling of some of those presented
this year include displays of materials on often over-looked literary works by women and minority
authors; world religions; the men and women who served our country in the military; the creative
accomplishments of Afdcan Americans (in celebration of Black History Month); home improve-
ment and outer space.
Use of the Library's meeting rooms continues to climb-this year increasing by 13 percent--
demonstrating the Library's important role as a community center. Nearly 24,000 people
artended over 900 meetings in the Library's three meeting rooms. At least 190 requests had to
be tumed down because the requested date was unavailable. The interactive ICN room is being
designed for multi-purpose use with the hope that it might relieve some of the demand when not
in use for ICN sessions.
This constant use has taken its toll on the fumiture of the meeting rooms, evident in chairs
without rungs and tables that threaten collapse. This Spring staff spent time investigating the
comfort and cost of new chairs and tables and, with the help of money raised by the Friends
Foundation Spelling Bee, we hope to refurbish in eady Fall.
Barbara Black
Coordinator, Community and Audio Visual Services
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INFORMATION SERVICES ANNUAL REPORT
HIGHLIGHTS
World Wide Web access tripled
Upgraded functionality of PC's at the Information Desk
Programmed content of electronic kiosk
Participated in the selection process for the new integrated online system
Reorganized the Reference area stacks to create space for the World Wide Web corral
TECHNOLOGY
Technological advances now offer both library staff and users options for finding information that
would have seemed impossible just a few years ago. Powerful personal computers, high speed
modems or direct Internet connections and a vast array of online information resources and
services available at work and home present opportunities and challenges for libraries. Informa-
tion librarians traditional skills are still important, but the ability to use the Internet to its fullest
capabilities is crucial as well. The ever expanding and accessible Internet world allows users to
find much more information on their own. The challenge for libraries is to continue to provide the
traditional reference services while also insuring that users learn to navigate and understand the
benefits and shortfalls of the Intemet.
Many meetings and discussion focused on the selection of the new integrated online system and
the location of the workstations and printers in the library. Discussion also centered on which
resources would be available at which workstations, including the planned upgrade of REFNET
stations and resources made possible by a Gates Foundation grant.
MATERIALS
General Reference Center, the full-text periodical database, continues to grow in use. Staff
members have begun using the web version of this product in preparation for the new integrated
online system and the upgrade of the REFNET stations. Evaluation of other web and Windows
products such as Books in Print, PoemFinder, Lifecenter and American Business Information
began. Use of REFNET declined by 30 percent with the biggest drops in American Business
Disc, Books in Print and Grolier's Encyclopedia. While not traditionally counted as materials the
resources on the Intemet Web are becoming more and more integrated into daily service at the
desk. Questions requiring timely responses such as stock quotes and up-to-the minutes news
or weather reports are best answered using the Internet. Use of FirstSearch, the 80 plus
databases offered through a contract with the State Library, increased. Two subscription based
electronic databases, Data Times and Dialog, were dropped this year because the same informa-
tion could be found either through FirstSearch or on the Internet.
Print materials continue to be an integral part of the collection and a gift from the Johnson
County Bar Association and memorials for William L. Meardon helped with the purchase of the
12 volume set of West's Encyclopedia of American Law. Microfilm copies of Sandborn Fire Maps
of Iowa City were purchased with monies from the Irving Weber Memorial Fund. Special empha-
sis was made to update the medical reference materials.
20
SERVICES
At year's end an exciting new information service debuted with the installation of an electronic
kiosk at the Sycamore Mall. The project involved multiple departments in the library as well as
the Johnson County Community Network, the City of Iowa City and Johnson County. The kiosk,
Smart Alec, allows users remote access to the library catalog, the ability to review their circula-
tion records and place holds, find periodical citations using Genera/Reference Center or locate
information about services or events in Iowa City.
Classes on how to use the library continue to be offered twice yearly with the use of the Internet
integrated into the course. Information staff teach twice-monthly classes in the use of the World
Wide Web. Tours highlighting library services include the increased availability of Internet access
at the Library. All Information core librarians completed a self-guided five hour credit class on
using Intemet resources. Questions answered by the Information staff showed a decrease of 4.6
percent, the first drop in many years. Staff attributes the decrease in questions answered to the
availability of the Intemet to the public in work and at home. However, fewer questions translate
to better service to those who ask, as staff is able to spend more time with patrons.
Reference periodical back files were shifted, to allow for expanded Internet access in the World
Wide Web corral. The number of workstations tdpled, resulting in increased usage by 128
percent. The Intemet Policy was reviewed and revised with input from Information Staff and the
Information Pages have increased responsibilities in logging users on and off and assuring that
security and privacy is respected.
Use of SILO, the State Library of Iowa based interlibrary loan system, continues to grow. Presen-
tations were given to FastTrack, a small business design course, offered to start-up businesses
and to classes on small businesses for the Small Business Administration. Information Services
staff participated in the planning and presentation of an Intemet safety program. VITA, the
Volunteer Income Tax Assistance program was offered to those meeting the income require-
ments and the library lobby remained open until midnight on Apdl 15 for last minute tax fliers.
PERSONNEL
Alenka Chadwick, a talented information librarian, took a job in Cincinnati. Her position was ably
filled by Todd Brown, a University of Iowa Library School graduate, who has been employed at
the Library for five years in both the Circulation and Technical Services departments. Information
pages Cathlin McCullough, Jeffery Roach and Corey Williams resigned. Jaye Connor and Sara
Staker joined the Information page staff.
Maeve K. Clark
Information Services Coordinator
DE?~RTME~T ~,HHLI~L RE.?ORT5
5{.I??ORT SERVICES
BUILDING SERVICE ANNUAL REPORT
21
HIGHLIGHTS
New roof
Change in contract cleaner
Alarm procedures change
STAFF
During FY98 the Maintenance Department staff schedule had the Building Manager at forty hours
per week, an assistant working two hours Monday-Friday before public opening, and an assistant
working two and one-half hours late aftemoons (four hours on Thursday for outreach deliveries
and other errands). In addition, the assistants each work three hours on alternate Saturdays. At
present, the two maintenance assistants are both excellent.
In FY98 we've had a ten hour per week HACAP worker, who put in 481 hours by the end of
June.
The two Maintenance Department recycling volunteers spent one hundred hours recycling gift
books not suitable for our collection or book sale. As appropriate, they are distributed to outreach
sites, Goodwill, our discard shelves, or to be recycled into new paper. These two volunteers also
stock and maintain our discard shelves.
MAINTENANCE SERVICES AND PROJECTS
During FY98 the Maintenance Department provided general maintenance, repair and security
coverage for the Library and Outreach programs, book sales, Friends Foundation events,
Development Office programs, Children's Day activities, Artsfest, Hospice Road Races, the
Johnson County Fair Booth, and other community-sponsored events. We also performed our
coordinated services, modifications or repairs, including:
Did many small carpet rapairs.
Did numerous installations or modifications of fumiture and equipment arrange-
ments, shelving units, storage setups, etc., as requested by staff.
Following an intense RFP procedure, Jim Giese Roofing of Dubuque installed a new
warranteed membrane roof and replaced the insulation under it, working from late August
{hrough mid-October. This was monitored by Van Winkle Jacob Engineering, who provid-
ed us and the contractor with excellent regular detailed progress reports, and have done
follow-up work.
Spring rains brought about eight leaks, most minor. Considering the scope and complexity of the
roofing project, this was considered acceptable. The contractor returned, reinforcing and reseal-
ing where indicated in the Van Winkle Jacob-ICPL report. We will continue to monitor when we
get more rain. If there are further leaks, they're covered.
After the new roof was installed, we had a contractor replace ceiling tile throughout the
building. Some of this new tile has become water-stained from new leaks, and will be
replaced.
22
Because of leaks, we had the two skylights, vestibule glass, east glass canopy, and
Children's Room "Greenhouse" glass resealed this spring.
The Maintenance Department continued to supply support for various programs at the
Library and offsite, including Lolly's book signing reception and the Spelling Bee.
We switched to a new and more interactive building security monitoring system, which
has cut down on completed false alarms and their expense.
Collected obsolete Library equipment, de-inventoried it, and distributed it to other city
departments or sold it.
Participated in the annual spdng Graffiti Wars, but peace has now been declared. We re-
painted ASAP each time.
Maintenance set up the Library booth at the Johnson County Fair, twice as large as
previous years.
As the odginal 10'x24' garage door has deteriorated significantly, we installed a new
better-fitting more energy efficient garage door, complete with a better roller system (3"
rollers, heavier track, stronger springs), sa, fety edge, and weather gasket.
We hired a contractor to repaint most public areas and some staff areas. The two mainte-
nance assistants are completing the job.
BUDGET AND SUPPLIES
Costs for consumables, small equipment, hardware and supplies are monitored monthly, and we
stayed within budget. Paper products continue to dse in cost; we are paying more than we ever
have before for contract cleaning, and we are using a lot of electricity.
ONGOING CONCERNS
Now that the roof is under control, the painting almost complete, and we are receiving much
better service from out new-in-January contract cleaner, the outlook is much more positive.
Job performance of the then-relatively-new contract cleaner in the first part of FY97 was unac-
ceptable, so we solicited proposals from area contractors, and hired a new firm in Sept. They
had a shaky start and deteriorated rapidly. No amount of calls or meetings or motivational efforts
effected improvement to a satisfactory level. In January we hired yet another new cleaner. The
work is now being done much better than it has been for several years.
We've had some intermittent sewer backups in the lobby restrooms and Children's restrooms.
The video inspection of the sewer line doesn't show the cause, so that makes it hard to fix. It is
a disaster when it happens.
Other issues of real concem, most sedous first, are increasingly-cramped staff work space and
patron work space, inadequate storage, wom carpet, masonry deterioration in some places,
satisfactory HVAC response, and worn furnishings.
23
BUILDING STATUS
Because of new paint, new ceiling tile, and new cleaner, the Library is looking better. The
building is too small for our current and future needs, Building Systems are working as well as
ever, preventative maintenance is being done. There are no real fires to put out at this time.
Ed Arensdorf
Building Manager
COLLECTION DEVELOPMENT ANNUAL REPORT
HIGHLIGHTS
Collection teams formed
Off the Shelf debuts
Shelving Added
25
ORGANIZATIONAL CHANGES
The work of collection development took on a slightly different organizational structure this year.
Four coordinators took on titles of assistant collection development managers. The Technical
Services Coordinator keeps the director and other collection managers and selectors informed
about acquisitions, cataloging, maintenance issues and procedures as well as providing reports
necessary for budget monitoring. Children's Services Coordinator, Debb Green, is the team
leader for children's collections; Barb Black, Community and AudioVisual Services Coordinator,
serves as team leader for adult popular collections; and Maeve Clark, head of Information
Services, works with the team of selectors building reference, periodical and adult nonfiction
collections.
These team leaders will meet with and supervise the work of individual selectors. They will
provide backup during absences and will also work with the entire group to develop priorities
and discuss issues. This new organization adds a much needed opportunity to meet in smaller
groups to discuss collection-related issues, rather than only in the unwieldy 15-member librari-
ans' meeting where there is little opportunity to provide thoughtful discussion in one hour per
month. It also makes clear the supervision of collection development work which previously
was supposedly totally directed and monitored by the Director.
With the change, we can maintain our institutional support for very decentralized collection
development responsibility because we believe strongly that this makes for a better collection
and at the same time offer more oversight and opportunities to meet in smaller groups and
collectively develop goals.
PROMOTION & PERFORMANCE
A strategic plan goal to improve promotion of collections resulted in a wonderful new addition
to regular Channel 10 programming. A twice monthly program debuted, titled Off the Shelf.
Former library director, Lolly Eggers, uses her considerable interest and knowledge in collection
development to act as host to one or two selectors in each program segment. After some initial
hesitation among the Selection staff, enthusiasm was high for the program and we are looking
forward to a second year of programming.
In addition, Barb Black has urged adult selectors to become more involved in booking display
space for displays which include collections. Topics of this year's displays were Outer Space,
Home Improvement, "Ebb" Titles (formerly popular titles of continuing interest), Poetry, Women
and Minority authors, Veterans Day, Music and Literature and Dramatic Presentation Videos.
Katherine Habley continued creating the regular collection displays in the Children's Room with
themes this year of Reading Rainbow, Cat .Stories, Sports Stories, Historical Fiction, Mysteries
and Science Fiction.
26
Collection plans were wdtten for the social sciences; the arts; science and technology; religion,
philosophy and folklore; magazines, the three spoken word collections; and juvenile fiction.
Overall, circulation increased less than one percent although several major collections saw
significant increases. Juvenile nonfiction increased 11.6% in a year, while adult nonfiction had
a significant decline. Three collections seemed to respond to better shelving: large print was up
4.1%, Fiction on Tape was up 10.1%, and jNF video rose 11.6%. Readers climbed 15%, proving
the project to refurbish that collection was needed. The new kid on the block--multimedia,
climbed the most - 52.6% (juvenile) and 23% (adult). I believe we are reaching a saturation
point on what can be shelved and easily retrieved in a building this size. The drop in adult
nonfiction of 4.6% is an interesting one; I speculate that the growth in internet as an information
source contributes to the decline in circulation. We will just have to wait and see if the trend
continues.
SHELVING
We added several shelving unitson the first floor this year to accommodate growing collections.
The space for Fiction on Tape was doubled; shelving for movies grew slightly; Large Print and
NEW books received more room; and room was made for the Multimedia collection. In the
Children's Room, video shelving was moved and expanded. Several collections, children's and
movie videos particularly, simply went from having items shelved on carts continuously to not
needing carts all year around. Others have more comfortable growth room now. The losers in
these shelving additions were people looking for aisles for walking and space in which to sit.
Many complaints resulted from adding a range next to NEW books, and eventually we widened
that aisle.
Shelving space is cdtical in many areas where we must take away something for almost every-
thing we add. These include all audiovisual collections except multimedia and possibly nonfiction
audio. Adult fiction collections are tightly shelved, as are children's picture books, readers, and
parent/teacher collections. The magazine area has been very full for several years.
WHAT'S HOT...
As usual, the hot .topics cover a wide range, some predictable and others not--Arthur and Tiger
Woods, genetic engineering and parenting, studying for GRE, LSAT and TOEFL tests, Oprah
Winfrey book club and Dublin memoirs, Calder and quilting, millennium prophecies and extrater-
restrials, Christian music, Romeo and Juliet, Riverdance, making money, building ponds, and
most of all--anything TITANIC!
The Board received a presentation this year from several selectors trying to represent and
descdbe the wide variety of work that goes into developing a collection. It is truly one of the
hidden,'but very important, tasks that goes on at the Library. It was described to the Board as
a complex mix of art and science. It takes instinct, empirical data, and a highly developed
awareness of availability and needs to build and maintain a great collection. It is through these
efforts that we strive to offer the community excellence in our collection.
Susan Craig,
Collection Manager
SYSTEMS SECTION ANNUAL REPORT
HIGHLIGHTS
Automated System Selected
Intemet Access Improved
Preparations for Year 2000
Universal Access Discount Applications Made
Information Kiosk Opens at Sycamore Mall
27
STAFF COMMITTEE SELECTS AUTOMATED SYSTEM
Staff representatives worked all year to select a replacement for the GEAC Library System. The
City has allocated $520,000 for this project. Committee members included Barbara Black, Todd
Brown, Maeve Clark, Alenka Chadwick, Mary Estle-Smith, Terry Hall, Craig Johnson, Laura
Morton, Liz Nichols, Hal Penick and Bridget Quinn-Carey. Later in the year, the group was joined
by Susan Craig, Diana Morris-Jarvis, Greg Kovaciny, and automation consultant, Pat McClintock,
from RMG Consultants in Chicago.
After defining system requirements, the committee prepared a Request for Proposal (RFP) and
invited seven leading automation vendors to demonstrate their systems. In January the RFP was
submitted and the Library received seven responses to analyze with the assistance of our
consultant. The RFP Committee whittled the list to three finalists: Innovative Interfaces, Data
Research Associates, and SIRSI. The short-listed vendors were each invited to spend two days
demonstrating their systems to all staff and responding to questions. In June the committee
unanimously recommended that the Library negotiate a contract with Innovative Interfaces of
Emeryville, California.
Innovative is well positioned to carry the Library's automation into the 21 st century. The Web-
based online catalog is both sophisticated and easy to use. Innovative is highly acclaimed, not
only for its online catalog, but also for its behind-the-scenes functions in acquisitions, serials
control, and cataloging. A voice renewal and notification system, and automated booking for AV
equipment and meeting rooms, will be completely new features to be implemented in 1999.
While this was a time-consuming and involved process, it resulted in the best match for ICPL't
automation needs, and brought together a cadre of well-informed staff committed to a successfu~
implementation of the Innovative system.
INTERNET IMPROVEMENTS
In March ICPL opened its Intemet site to the world after a number of improvements were macle
to the website's information resources and graphical design. Childrens Services staff worked with
Hal Penick and Todd Brown to create a colorful and informative Kids' Page. The home page
received a graphic overhaul with Todd Leach's assistance. Coordinators suggested a variety of
library informational documents for the website.
Last fall we shoehorned an additional four workstations for access to the world wide web. The
Web Access Area has six workstations altogether in a semi-enclosed space next to the Page
Station. In-house Intemet use has increased 128.5% as a result of this improved access.
28
PREPARATIONS FOR Y2K (YEAR 2000)
The millennium is just around the comer, potentially leading to world-wide computer malfunc-
tions. ICPL is in the middle of a three-year plan to upgrade all non-compliant hardware and
software to stave off computer failures.
Thirty Pentium II workstations were purchased, most to replace the Library's stock of non-Y2K-
compliant computers. The changeover also involved modifying the operating system from
Windows 3.1 to Windows 95. About 30 staff were trained to use the features of the new operat-
ing system.
Planning is proceeding for replacement of other components of the library's computer systems.
In February we received the news that ICPL will be the recipient of a $27,100 Gates Foundation
grant to update its Refnet information CD-ROM network and to add web and multimedia
workstations to the Childrens Room. A Carver Foundation grant for $60,000 will replace compo-
nents of the Library's telecommunications network, add PCs and assist with automated system
training expenses. Within the next year ICPL should have completed the work necessary to
inoculate its computer systems against Y2K disaster.
FEDERAL UNIVERSAL ACCESS PROGRAM
Five technology projects were submitted for up to 40% discount through the Federal Commu-
nications Commission/Schools and Libraries Corporation Universal Access Program. This
program, part of the 1996 Telecommunications Act, was to provide up to $2.25 billion per year
to reduce the expenses of telecommunications cabling, equipment and service charges for U.S.
schools and public libraries. Projects submitted included ICN room, information kiosk, and
automated system telecommunications expenses, new phone system equipment, and ongoing
telephone and Intemet charges. Unfortunately, this program has been pared down following a
barrage of political concern about this program. At year end, we were still awaiting approval to
submit payment forms.
SMART ALEC INTRODUCES KIOSK
The State Library of Iowa awarded a Library Services and Construction Act grant for ICPL to
install an electronic information kiosk in an area that will be convenient to many Iowa Citians.
It was the Library's responsibility to find a location, pay for telecommunications and Internet
service to the site, prepare the screen displays for the kiosk, and maintain the kiosk. Similar
grants were awarded to Ames Public Library and Davenport Public Library.
A cheerful, nerdy cartoon character named Smart ALEC, the creation of political cartoonist, Joe
Sharpnack, introduced the information kiosk at Sycamore Mall on June 23. SmartAlec will be
featured as the Library introduces other technology projects over the next year.
The Public Information Kiosk (PIK) "electronic library" includes an easy to use touch screen PC
with a keyboard, autodial telephone to the Library and various city and county departments, and
a fax/copier. The main menu gets users to information in the following categories: Iowa City
Public Library; City, County, State and Federal Government; Schools, Colleges and University
Information; Iowa State and Federal Tax Forms; Local Events and Organizations; Job Informa-
tion; Health Care Information; Fax and Copying Services; and Mall Map and Information.
29
STAFF
Hal Penick and Greg Kovaciny continue to be our technological wizards. Together they respond-
ed to over 315 requests for systems service and other projects. Amber Johnson replaced Ryan
Sehr as Systems Aide. They have kept our PCs and terminals clean and working well.
There were a number of other personnel changes in Systems. Diana Morris-Jarvis replaced Terry
Hall as automated system assistant, while Terry continued to serve in the Systems rotation for
evenings and weekends. Liz Nichols received training to handle computer monitor duties. Other
people in the Systems rotation included Diane Sunshine, Ruby Miller, Laura Morton, and Todd
Brown, until his transfer to Information Services. The many personnel changes and some
absences dudng the year put an extra burden on computer monitors. The staff worked as a
cooperative team through a very hectic year.
Liz Nichols
Assistant Director
31
DEVELOPMENT OFFICE ANNUAL REPORT
HIGHLIGHTS
Two large foundation grants augment fund raising total for the year
Adult Spelling Bee debuts, signaling the beginning of a new community tradition
Storefront secured for permanent site of Fdends used book sales
New development software streamlines gift processing and record keeping
ICPL Centennial year closes with publication of book and restaging of historic play
"Smart ALEC" campaign uses humor to introduce new electronic information kiosk
TOTAL FUNDS RAISED IN FY98: A QUARTER-MILLION DOLLARS
Two large grants totaling $87,000 enhanced the Development Office's fund raising efforts in
FY98 and assisted the Library in its plan to upgrade electronic information resources and
computerized library services. The newly established Bill and Melinda Gates Library Foundation
awarded ICPL a $27,000 grant to replace the Library's REFNET terminals with new PCs and a
wide variety of Microsoft software packages. The Gates grant also provided funding for an
Intemet workstation in the Children's Room. ICPL was one of only 36 libraries in the U.S. to
receive Gates Foundation "Opportunity Grants" in the foundation's first-round of grant funding.
ICPL also received a $60,000 grant from the Muscatine-based Roy J. Carver Charitable Trust.
The funds will be used to purchase 15 PCS to replace the Library's existing "dumb terminals"
as public catalog terminals and assist with the Library's upgrade and replacement of its automat-
ed library services, including funding of training time and materials.
The two grants pushed Development Office total productivity in FY99 to nearly $250,000, up from
last year's $178,000. Gifts to the Sustaining Fund, the Library's annual fund, were just under
$86,000--keeping pace with last years record-breaking total for annual gifts. Over $26,000 in
contributions were added to the Centennial Endowment Fund which closed FY98 with a market
value of just over $1.3 million. Other gifts, including memorials and other designated gifts,
brought the years total to over $247,000. The only negative factor in the year's statistics was
a 15 per cent drop in the total number of contributors, reflecting a national "dollars up, donors
down" trend in fund raising.
FIRST ADULT SPELLING BEE DEEMED A SUCCESS
The Fri~gnds Foundation organized the first "Iowa City Spells," an adult spelling bee competition
to raise money for the Library. A total of 19 three-member teams competed for the title "best
spellers in the most literate city in the U.S." The teams were sponsored by local businesses,
organizations and individuals. Nearly 150 people attended the inaugural event, held at the
Radisson Highlander Plaza on March 31. The event generated over $7,000 in revenue, with the
proceeds used to assist in the purchase of new tables and chairs in the Library's three public
meeting rooms. The winner of the first "Iowa City Spells" was the Library's own team, "The
Letterheads." The overall enthusiasm for the spelling bee, from both participants and audience
members, has prompted the Friends Foundation to schedule the 2nd Annual Spelling Bee in
early Apdl.
32
FRIENDS COMMITTEE USED BOOK SALES WILL HAVE A NEW LOOK
While the Fdends Committee staged its usual five used book sales in the Library garage during
FY98, raising about $8,000, efforts were underway to find a location in the city where the Fdends
Committee could open an off-site, on-going book sale operation. In May, that site was found--
next door to the Library! A 600-sq. ~. storefront--just across the alley from the Library at 113 S.
Linn St.-became available when a local business relocated to another downtown site. The size
of the shop-and its proximity to the Library--made it a perfect site for the Friends Committee
used book sales. The store will be staffed by volunteers and will be open several days a week,
the number of hours to be determined by the availability of volunteers. It is estimated that gross
sales for the new store will at least double those from the book sales during its first year of
operation. Opening day is scheduled for mid-September, 1998.
DONOR PERFECT STREAMLINES DEVELOPMENT OFFICE OPERATIONS
In December, the Development Office converted its entire database to a new donor/fund raising
software package called DonorPerfect. The new software is a vast improvement over the old
system; even the conversion process was relatively painless. DonorPerfect offers many new
features, including improved coding, faster access to individual donor records, speedier reports,
and, most important, excellent customer relations between the client and service representatives.
DonorPerfect also allowed the Development Office to put all of the Library's volunteer records
on the database. The Library and the Iowa City Ronald McDonald House, which converted its
records to DonorPerfect, shared the costs of bdnging a trainer to Iowa City for three days-
allowing all Development Office staff to have on-site training of the new system. Among the
many benefits of the new system is a much swifter processing of year-end records for annual
reports, tax preparation, etc.
A CENTURY OF STORIES, HONOR BEFORE WEALTH CAP CENTENNIAL CELEBRATION
Retired ICPL Library Director Lolly Eggers' 450-page history of the Library, A Century of Stories,
the History of the Iowa City Public Library, was published by the Friends Foundation in Septem-
ber, the culmination of three years of research and writing on Lolly's part. The handsomely
designed book tells the story of ICPL through a recounting of the activities of many of the
Library's pdmary movers and shakers over a 100-year pedod. Lolly was the honored guest at
a Foundation-sponsored reception in the fall at the site of the very first Iowa City Public Library--
now occupied by the Que Bar on Iowa Avenue. More than 140 people--many of them current
and former Library Board trustees-attended the festive event featuring a mandolin tdo (similar
to the entertainment at the 1897 opening of the Library) and food made from authentic recipes
of the late 19th Century. In late October, Riverside Theatre presented a staged reading of the
play Honor Before Wealth, a popular play of the late 1800s which had been performed by the
St. Mary's Lyceum Co., an Iowa City thespian troupe, as a benefit for the new ICPL. The 1997
version ~f the play, performed by veteran Iowa City actors, proved to be a delightful and enter-
taining closing event for the year-long ICPL Centennial celebration.
33
INTRODUCING 'SMART ALEC'
The Development Office coordinated the Smart ALEC campaign which introduced the new
electronic information kiosk installed at the Sycamore Mall. The campaign grew out of brain-
storming by members of the Library's Public Relations committee. "ALEC" stands for "A Library
Electronic Connection." The Library commissioned local political cartoonist Joe Sharpnack to
create a character named Smart ALEC who would "introduce" the new kiosk in a variety of
materials, including newspaper ads, displays, free-standing life-size cutouts, t-shirts, buttons, etc.
Sharpnack created a series of humorous cartoons which were used in a series of 12 newspaper
ads tracing Smart ALEC's quest for a new place to find information. The affable ALEC has since
been tapped as the Library's official mascot for electronic information resources and will be used
in the months ahead as the Library installs many more new automated and electronic services.
OTHER ACTIVITIES KEEP STAFF BUSY DURING THE YEAR
On-going projects and programs kept the Development Office busy dudng FY98. A completely
revamped Begin With Books packet was produced and made available to the parents of newborn
infants at Mercy Hospital and University of Iowa Hospitals and Clinics. The Begin With Books
program has been funded by Hills Bank and Trust Co. since its inception six years ago. The
Library's 300-plus adult and youth volunteers were feted at the annual Volunteer Recognition
Reception, this year's events having a Chinese New Year theme. Maggie Hogan, who delivers
the Begin With Book packets to the local hospitals and is the photographer at the Children's Day
photo booth, was named "Volunteer of the Year" for her many hours of service to the Library.
The annual holiday children's book drive for the area's needy families, part of the Salvation
Army's Project Holiday program, is coordinated by the Fdends Committee and generated over
4,000 books for distribution this year.
Director of Development Larry Eckholt attended the National Society of Fund Raising Executives'
Midwest conference in Chicago in September. He continued to serve as the Library's represen-
tative on the Downtown Association's promotion committee and assisted in numerous projects
promoting downtown activities. He also served on the planning committee of the City of Iowa
City's first Irving B. Weber Day celebration. Development Office Assistant Kate Milster attended
an Iowa Library Association workshop in Cedar Rapids on outside funding sources for public
libraries. She was the person most responsible for the smooth transition of the Development
Office database to DonorPerfect.
Larry E. Eckholt
Director of Development
35
BUSINESS OFFICE ANNUAL REPORT
HIGHLIGHTS
Assisted with preparation of Technology plan and e-rate applications
Request for Proposal for a new phone system written.
Streamlined office procedures, reduced errors
Helped develop procedures to convert documents for use on the ICPL Web Page.
SUPPORT SERVICES
The Business Office provided administrative support during the process of selecting a new
contract cleaner.
The Business Office began facilitating procedures for practicum students spending a semester
in the library. Preparation of materials, and scheduling calendars were prepared and distributed
from the office.
The office continues to offer cledcal support for the Building Committee, preparing materials and
agendas for meetings. Office Assistant Beth Daly coordinates this effort as well as providing
clerical support for the Assistant Director's role as chair of the Johnson County Community
Network organization.
The Office Manager serves as a permanent member of the In-service Day Committee and
assists in obtaining speakers, scheduling sessions, registering staff and preparing materials. In
general, the office assumes responsibility for the registration of staff members for workshops,
arranging for travel and monitoring the schedule of workshops available, and making recommen-
dations and directing information to staff and trustees when appropriate sessions are publicized.
A goal of the office is to participate in updating the archiving procedures of the library. An effort
is being made to consolidate efforts in a consistent manner.
Office staff met and reviewed office procedures and delegated responsibilities for new tasks in
an effort avoid errors and develop a regular means by which to channel information.
An effort is being made by the office to maintain an area for a professional collection. Space
was cleared in a conference room and as items for this collection are cataloged, they are added.
Beth Daly, the Office Assistant, has been serving on the inter-departmental Safety Committee
of the Library. She has completed revising and distributing procedures for library staff during
fire alarms.
36
PERSONNEL
The office has been working with the Assistant Director in order to provide a method for regular,
on-going orientation for new library staff. A goal for the new fiscal year would be to provide
quarterly orientation of departments in the library in order to provide a well-rounded view of the
library.
As usual, personnel issues were in the forefront of the operations of the Business Office. In
addition to preparing for thirty three (33) new hires and an equal number of departures, we dealt
with unusual situations due to leaves and extended illness. Following the City's examples, we
have revised our Problem Behavior Report and designated certain Library policies as mandatory
reading by new hires. Two members of the Office staff attended workshops sponsored by the
City on workplace violence. Another workshop was attended by the Office Manager on State
Laws on drug and alcohol testing.
TECHNOLOGY
The Office Manager, along with the Assistant Director, attended a workshop in preparation for
applying for the E-rate discount available for telecommunications projects. A great deal of time
was spent preparing a technology plan and completing the forms necessary to apply for the
Federal Communications discount for libraries and schools. These discounts are earmarked to
assist with technology such as intemet connections whether they be with computer or world wide
web access and some telephone purchases as well as ongoing expenses.
The office tested a new software program that allows an electronic method of preparing person-
nel evaluations.
The Office Assistant worked with the Audio-Visual Department to develop procedures that enable
the data entered for the library's weekly calendar to be downloaded for use both on the library
channel 10 and the library's new home page.
The Office Manager co-chaired a telephone committee which met several times in FY98. The
committee was made up of representatives of all departments who worked out an outline of
needs and drafted a Request for Proposal which was eventually mailed to seven vendors.
Jeanne Somsky from the City provided good advice during this process as well.
CONTINUING EDUCATION
Both the Office Manager and the Office Assistant attended workshops this year. Training on
Windows 95 at several levels was completed. Martha Lubaroff attended several planning
meetings for Iowa Library Association and for the Support Personnel Forum of that organization.
In September '97, Martha, in her role as Chair of this forum, worked with the Executive Commit-
tee to put on a one-day workshop for support staff at the Bettendorf Public Library. Workshops
were also attended in the areas of technology planning, team building and drug and alcohol
testing.
The Business Office functions as support to all staff of the library. This could not be accom-
plished without the teamwork of a few individuals. Beth Daly, Office Assistant, continues to be
our expert in computer applications and assists others on the staff when they need help. Layla
DeLeon crams a lot of tasks into a few hours dudng the week. Vivian Kleinschmidt is reliable
and dedicated to getting the mail out, and Archie Greene, in addition to her regular duties,
pitches in wherever needed. Our volunteer, Irene Crutchley, provides assistance to all of us.
37
She is much appreciated for her reliability, responsibility, willingness to try anything and most of
all, her pleasant disposition.
Martha Lubaroff
Business Office Manager
39
PERSONNEL/STAFF DEVELOPMENT ANNUAL REPORT
HIGHLIGHTS
Staff Groups Involved in Major Projects
In-service Day Honors ICPL Staff
Technology Training Improves Staff Skills
Staff Evaluate Their Supervisors
Staff Chosen as Leaders
INTERDEPARTMENTAL GROUPS AT WORK
Almost all permanent staff have been involved in planning and decision-making for library
programs and services during the past year. Several standing committees continued their
important work.
The Public Relations Committee devised an original campaign to introduce the Public Information
Kiosk, which was unveiled on June 23. The committee enlisted political cartoonist, Joe
Sharpnack, to create Smart ALEC, an affable computer nerd. SmartAlec will help to initiate other
technology advances at ICPL during the coming year. Members of the Public Relations Com-
mittee included Larry Eckholt, Susan Craig, Debb Green, Maeve Clark, Sara Brown, Ron
Prosser, Martha Lubaroff, Beth Fisher, and Larry Parks.
Several task groups helped to educate parents about the Intemet and the Library's Internet
access policy. With Library Board encouragement, a brochure, Smart Alec's Pointers for Parents
on Children and the Intemet was created by a group led by Debb Green, and distributed to
10,000 Iowa City homes with school age children. Barb Black, Todd Brown and Debb Green
worked with media specialists from ICCSD to prepare a program entitled "Guiding Your Child
Through the Intemet" that will serve as a prototype for later sessions for parents.
Two interdepartmental committees worked on requests for proposals for technology projects. The
Phone Committee, composed of Martha Lubaroff, Bridget Quinn-Carey, Terri Byers, Valeria
Schnor, Greg Kovaciny, and Maeve Clark created an RFP for an automated phone system.
Fourteen staff members prepared an RFP for a new automated library system, invited vendors
to demonstrate systems and, after a lengthy process, recommended that the Library negotiate
a contract with Innovative Interfaces.
These &nd many other staff task groups have contributed substantially to ICPL's programs and
services. The public will benefit from their work for years to come.
4O
ICPL HONORS STAFF
The theme of the Fifth Annual In-Service Day was a "Celebreting ICPL and Our Staff." Lolly
Eggers started the day off by retelling stories about ICPL staff throughout the past century. Yoga
expert, Cindy Pauli, taught relaxation techniques. John Hiett, Alenka Chadwick, and Creig
Johnson led beginning, intermediate and advanced groups of staff through discussions about
Intemet search stretegies and resources. Dr. Kathy Staley, Assistant Director of UI Counseling
Services, gave staff pointers on active listening skills. Humorist, Rich Pirog, gave staff insight on
how to use humor to improve the work environment. Jean Mann, Director of Elderly Services
Agency, discussed ways to improve services to, and communications with, senior citizens.
Nationally known storyteller, Reid Miller, captivated staff with snapshots of his experiences in
using storytelling in different librery program settings.
Staff who were especially honored dudng In-Service Day collectively represented over 145 years
of service to ICPL. Twenty year honorees included Susan Craig, Ed Arensdorf, Deanne
Wortman, and Greg Kovaciny. John Hiett and Steve Marsden were congratulated for giving
fifteen years of service. Five year recognition was given to Robin Beery, Julia Blair, Maeve Clark,
Jean Hagen, Georgia Heald, Clare Kemek, and Heidi Waterman.
Many felt that this was a particularly informative and entertaining In-Service Day, thanks to the
efforts of committee members Martha Lubaroff, Jeanette Carter, Terri Byers, Beth Fisher, Kather-
ine Habley, Liz Nichols, and Shalar Brown.
TECHNOLOGY TRAINING
EmPower Computing was hired to conduct a series of workshops on Windows 95. For a second
round of training Greg Kovaciny and Bddget Quinn-Carey teamed up to give staff beginning and
intermediate tips on Windows '95. Hidng an outside team brought polish and expertise to the
training process and gave staff time to organize an in-house training program to handle ongoing
Windows orientation.
Development Office staff received training from DonorPerfect on its new fund management
software. All donor records were converted and volunteer records added to the system.
Systems staff received specialized training to strengthen its skills. Hal Penick participated in a
seminar on Windows NT to prepare for running the Library's new webserver. Greg Kovaciny
participated in training as part of the Gates Foundation grant on Windows NT and various
software products that will be available on the Library's CD-ROM network.
STAFF EVALUATE SUPERVISORS
Every two or three years staff members are given the opportunity to submit written evaluations
of their supervisors. Evaluations can be signed or unsigned and are turned in to the Director or
Assistant Director to summarize for each of the managers and supervisors. Employees are asked
to rate on a five point scale a sedes of 38 characteristics, such as "makes positive contributions
to the morale of the department," "motivates workers to do their best," or "encourages innova-
tion." Supervisors are also rated on their effectiveness in meeting the Library's stated values and
goals. There is also room for comments on the supervisor's strengths and weaknesses and
suggestions for how the supervisor could do a better job.
These reviews generally recon~rm the high quality of the ICPL management team. They also
point out areas that supervisors can hone for even better performance.
41
ICPL STAFF LEADERSHIP SKILLS
Many staff have served in leadership capacities, or have been recognized for their leadership
skills in the past year. Bddget Quinn-Carey served as chair of the Iowa Library Association
Government Affairs Committee and did an excellent job of keeping librarians and trustees across
the state informed about legislative issues. Susan Craig served as the chair of the ILA chapter
of the Library Administration and Management Association (LAMA). Martha Lubaroff was in
charge of the ILA Support Personnel Forum and helped to plan the group's workshops. Liz
Nichols succeeded Susan Craig as President of the Johnson County Community Network. Laura
Morton assumed leadership of the Iowa OCLC Users Group, while Hal Penick served on the
Executive Committee of the GEAC Midwest Users Group.
Liz Nichols was honored to be selected to participate in the year-long Community Leadership
Program sponsored by the Greater Iowa City Chamber of Commerce. She joins Susan Craig and
Maeve Clark as an alumna of the program.
Craig Johnson was selected to serve on an ICCSD Curriculum Review Committee. Deanne
Wortman continued her work on the Iowa Arts Festival Executive Committee. Barb Black and
Larry Eckholt were both active in Downtown Association committees. Many others have served
as the Library's representatives on various groups: Sara Brown with the Volunteer Action
Network; Beth Fisher with the Broadband Telecommunications Commission and the Community
Television Group; Liz Nichols, Linda Dyer and Debb Green with the Cultural Alliance; Debb
Green and Shalar Brown with the Week of the Young Child Committee; Maeve Clark with the
State Library Documents Advisory Board; and Susan Craig with the Libraries of Johnson County,
to name a few.
These alliances make the Library and its staff more visible in the community and demonstrate
ICPL's commitment to the well-being of our community, state and library profession.
Liz Nichols
Assistant Director
43
TECHNICAL SERVICES ANNUAL REPORT
Two extended staff absences
Two internal job swaps
Department Head leaves
Despite all that, 30,000 items added
THE STAFF
"It was the best of times, it was the worst of times." No, this report won't be that long. It was just
one of those years that could have been the best, or at least the easiest -- no new equipment,
no new software, no new formats, no new collections, no new reclassification projects, no new
relabeling projects, no new budget increases, no new procedures. But that's not the kind of year
it turned out to be, even if it really wasn't one of the worst. That's because we did have new staff
and more than a bit of new duties for old staff.
There were two large temporary staffing holes during the year that needed to be covered -- Ruby
Miller, serials person extraordinaire, was on leave from December through May, and Stevie
Andrew, who is one-third of the cataloging classification team, took leave from January through
May. Shalar Brown was given a few more hours to help cover some of the tasks in sedals and
Georgia Heald was hired to help with the cataloging of books, but a variety of the duties in both
positions were absorbed by the rest of the department while they were gone.
Department Coordinator, Laura Morton, resigned at the end of the fiscal year and that position
is currently being advertised. To further complicate things, several staff were being trained in
new positions. Todd Brown left his job as acquisitions assistant in January to take a position as
a librarian in the Information Department. He was replaced in February by Terry Hall, who had
been senior library assistant in Technical Services. Terry's old position was filled in March by
Diana Morris-Jarvis who had been hired as a processor in September.
New processors include Heather Graybill, who replaced Diana and Jennifer Baek who replaced
Dadn Nelson. And finally the department lost Lowell Dibble who has mended books in Technical
Services for years as part of his nearly 1500 hours of volunteering in the library. Lowell decided
to devote more time to some of his other volunteer projects and his passion for fly-fishing.
It would have been easy for the department to become confused and disorganized during this
time, but everyone pulled together, supported each other, and made sure that everything got
done, even when it seemed there was no way they were going to be able to do it all. The public
still wanted the newest John Grisham, or travel book, or blockbuster movie, or political expose,
or jazz CD, and they wanted them "now." The Technical Services staff made sure they got what
they wanted, when they wanted it.
WHAT THE STAFF DID
Ordered and received over $400,000 worth of materials from a wide variety of sources.
Cataloged and classified over 13,000 new titles of all kinds onto the database.
Received, added, and processed almost 30,000 items including print and audio-visual materials.
Perhaps the library project that had, and will continue to have, the biggest impact on Technical
Services was the writing of a proposal for, and the selection of, a new integrated online library
automation system. Four of the staff devoted large amounts of time to the library-wide committee
that met throughout most of the year culminating in two-day demonstrations of the three finalist
systems late this spdng. All of the department's staff were diligent in attending the demonstra-
tions, using their expertise to make evaluative suggestions to the committee about what they saw
in the demonstrations and what they hoped to see in the selected system. Implementation of the
system will be a major undertaking for the department, and the library, next year.
Staff also served on several intemal library committees including the library's In-Service Day
planning committee, the Volunteer Recognition committee, and the committee to plan for and
select a new telephone system. Most department staff also attended at least one continuing
education program or workshop on topics as diverse as cataloging rules and support personnel,
and several attended either the Iowa Library Association convention in Sioux City or the Public
Library Association convention in Kansas City. All of Technical Services participated in a special
Customer Services workshop designed to help remind us of the different types of customers our
department has and how each can best be served. Laura Morton, Technical Services coordina-
tor, spent the year as the president of the Iowa OCLC User's Group.
Craig Johnson
Cataloger and Childrens Librarian
VOLUNTEER PROGRAM ANNUAL REPORT
45
HIGHLIGHTS
Flyer for volunteer opportunities makes recruitment more efficient and economical
New Development Office software simplifies record-keeping
Volunteer hours continue to diminish
A seasonal flyer listing short-term and single event opportunities proved an effective tool in
recruiting volunteers for Library projects in FY98. The flyer concept, originally used to consoil-
date recruitment for summer opportunities, was extended to three times a year as a means of
highlighting events and projects that come up throughout the year. The flyer can be mailed to
the more than 500 volunteers on file or targeted to those who have expressed interest in
particular types of activities while also providing an eye-catching and simple to use application
for those who find it at one of the public service desks. This method has created fresh visibility
for volunteer opportunities while reducing mailing costs and the labor required to carry out event-
specific mailings as had been done in the past.
The selection this year of new software by the Development Office to track monetary donations
uncovered new possibilities for volunteer record-keeping as it includes the capability to record
donations of time. When compared with current methods, it was determined that use of this
software would simplify the record-keeping and allow for greater flexibility for compiling recruit-
ment lists and statistical data. This decision has led to an examination of where the volunteer
program best fits into the organization and may lead to a shift in organizational responsibility in
the future.
The volunteer assistant continued work this year on streamlining in-house procedures for
creating and/or seeking volunteer opportunities by developing an electronic form for creating a
new job description and by placing existing job descriptions in a shared file where supervisors
could browse. In addition, a presentation was made to the Coordinators on the simplified
procedures and suggestions for identifying tasks that could be accomplished by volunteers.
In FY98, 252 volunteers assisted in the operations of the Library in every department, providing
more than 5000 hours of support. Volunteers in the Circulation Department provided more than
the equivalent of 1-1/2 full time positions as they checked in most of the materials returned to
the Library. Hours spread among other departments totaled another 1-1/2 time position.
Besides check-in, volunteers helped to mend damaged materials, provided refreshments and
helped to set up for programs, performed at story times, helped with book sales and assisted
with ma~ilings and other clerical tasks. However, despite strong interest in volunteering, the use
of volunteers continued the downward trend of the last five years. The number of volunteer
applications remained at more than 300 but both the hours worked and the number of people
actually volunteering fell. It's difficult to assess exactly what the reasons are for this decline, but
difficulty filling ongoing jobs requiring a weekly commitment suggests that people are reluctant
to make a long-term commitment or cannot fit a regular shift into their busy schedules. The
Library's growing space crunch may also be a contributing factor. Volunteers who are leaving
have shared that work that once provided a pleasant social outlet and took place in a space that
felt like a hub of activity now feels more chaotic and tense as higher volume has made space
more cramped. It's also noted that staff is somewhat reluctant to ask for needed volunteer
support because there simply is no room for another person to work. We will continue to look
46
for ways to tap the enthusiasm and support that the community seems willing to give, making
use of this most valuable resource, augmenting the services that the Library can provide.
Barbara Black
Coordinator of Community and Audio Visual Services
library~admin~anngls.rpt~98report
,~F..CT~O~ II -
47
IOWA CITY PUBLIC LIBRARY FACT SHEET
FY98 FACT SHEET
POPULATION SERVED: Iowa City, 60,148 rural Johnson County, 17,400 (by contract).
GOVERNING BOARD:
A nine-member Board of Trustees appointed by the City Council with
powers to employ a Director and staff, expend tax funds allocated by
City Council, contract with other jurisdictions, and receive and spend
gift funds and other revenues.
Members: Jesse Singerman, President
Linda Dellsperger
Stephen Greenleaf
Mark W. Martin
Mary McMurray
Lisa Parker
Anne Spencer
(County Representative)
Jim Swaim
Charles Traw
STAFF:
Ubrarians
Other Permanent Staff
Hourly Pay
252 Volunteers
14.75 F.T.E.
24.75 F.T.E.
17.40 F.T.E.
2.65 F.T.E.
CARD HOLDERS: 56,051
COLLECTIONS:
Circulating Books - 191,448 volumes
Reference Books - 8,657 volumes
Periodicals and Newspapers - 700 current subscriptions
Non-print Materials - 33,391 items
ANNUAL USERSHIP FIGURES:
Circulation - 1,165,655
Information Requests - 95,174
Meeting Room Use- 968 non-library meetings
Visits to Library - 665,322
Program Attendance - 23,977
ANNUAL EXPENDITURES: $3.3 million
Income Sources:
City - 76.2%, County - 7.7%,
Federal and State - 3.3%, Other Revenues - 12.8%
Expenditures for Library Materials - $408,075
PHYSICAL FACILITIES:
47,000 square foot building opened June, 1981, with meeting rooms,
audiovisual facilities, on-line automated circulation and catalog system
and space for 220,000 volumes.
SUPPORT GROUP:
Iowa City Public Library Friends Foundation. 1,255 contributors. Established
in 1992 through merger of Friends of the Iowa City Public Library (1976) and
Iowa City Public Library Foundation (1982).
(These figures are for the last complete fiscal year, July 1, 1997 - June 30, 1998)
library~admin\factsht. lib
ADULT MATERIALS
New Added
Titles Copies
IOWA CITY PUBLIC LIBRARY
MATERIALS ADDED F'Y98 CUMULATIVE (lst-4th)
Total
Added Gifts WD %Gifts %New
Fiction 2392 2765 5157
Nonfiction 5543 3930 9473
Uncataloged items 2105
TOTAL PRINT 7935 6695 16735
Compact disc 891 591 1482
Music audio disc 0 0 0
Movie Video 312 517 829
Nonfiction Video 432 176 608
Other N-F AV 192 91 283
Fiction on Tape 172 61 233
Art 22 0 22
Games 0 0 0
Multi-Media CDROM 161 52 213
TOTAL AV 2182 1488 3670
ITOTAL ADULT 10117 8183 20405
Net
Growth
Collection
FY97
FY98
405 2920 7.9% 46.4% 2237 35454 37691
723 5101 7.6% 58.5% 4372 92780 97152
955 3014 45.4% 0.0% -909 8413 7504
2083 11035 12.4% 47.4% 5700 136647 142347
376 168 25.4% 60.1% 1314 8808 10122
0 I ERR ERR -1 324 323
71 276 8.6% 37.6% 553 3965 4518
103 197 16.9% 71.1% 411 5715 6126
34 137 12.0% 67.8% 146 3884 4030
5 56 2.1% 73.8% 177 1864 2041
0 27 0.0% 100.0% -5 431 426
0 0 ERR ERR 0 80 80
10 42 4.7% 75.6% 171 403 574
599 904 16.3% 59.5% 2766 25474 28240
49
2682 11939 13.1% 49.6% 8466 162121 170587~
JUVENILE MATERIALS
jEasy+Reader 1012 1577 2589
jFiction 650 777 1427
jNon~ction 907 487 1394
jUncataloged items 888
TOTAL jPRINT 2569 2841 6298
jAudio disc 0 0 0
jCompact Disc 53 24 77
jAudio book 93 42 135
jBooks on Tape 50 13 63
jVideo 156 180 336
jGames/Toys 34 12 46
jAudio Cassette/Dewe 0 0 0
jMusic Cassette 81 16 97
TOTAL jAV 467 287 754
ITOTAL JUVENILE 3036 3128 7052
CA ~ ALbGED AV ' 2649 1775 4424
CATALOGED PRINT 10504 9536 20040
TOTALCATALOGED 13153 11311 24464
UNCA ~ ALOGED ITEMS 2993
ITOTAL ADDED 13153 11311 27457
63 1750 2.4% 39.1% 839 22034 22873
186 204 13.0% 45.6% 1223 11131 12354
65 246 4.7% 65.1% 1148 17075 18223
480 619 54.1% 0.0% 269 4039 4308
794 2819 12.6% 40.8% 3479 54279 57758
0 0 ERR ERR 0 -1 -1
I 34 1.3% 68.8% 43' 625 668
I 34 0.7% 68.9% 101 416 517
0 34 0.0% 79,4% 29 520 549
6 118 1.8% 46.4% 218 2162 2380
4 29 8.7% 73.9% 17 346 363
0 5 ERR ERR -5 79 74
19 10 19.6% 83.5% 87 514 601
31 264 4.1% 61.9% 490 4661 5151
825 3083 11.7% 43.1% 3969 58940 629091
630 1168 14,2% 59.9% 3256 30135 33391
1442 10221 7.2% 52.4% 9819 178474 188293
2072 11389 8.5% 53.8% 13075 208609 221684
1435 3633 47.9% 0.0% -640 12452 11812
3507 15022 12.8% 47.9% 12435 221061 233496}
Uncataloged Materials Sub-Collections
Adult Paperbacks 2026
J Paperbacks 888
Foreign Language (uncataloged) 79
Pamphlets (not counted in totals)
Catalogs (not counted in totals)
Directories (not counted in totals)
1335
649
59
939 3014 46.3%
480 619 54.1%
16 0 20.3%
0 0 0.0%
0 0 0.0%
0 0 0.0%
-988
269
79
7712
4039
701
6724
4308
780
Total Uncataloged 5036 1435 3633 28.5%
IOWA CITY PUBLIC LIBRARY
PERSONNEL RESOURCES
HOURS WORKED BY:
FY1994
Hours Percent
Permanent staff
Temporary staff
84,808
32,049
Total Paid by ICPL 116,857
Work/Study 1,403
Special programs 293
Grants/Gifts 369
Volunteers 6,505
j Volunteers 507
Total Other Sources 9,077
Total Hours Worked 'l" 125,934
Hours in FTE 60.5
Total Hours Open 3, 194
Hours worked per 39.4
Hours Open
Number Volunteers
Hours per Volunteer
FY1995 FY1996
Hours Percent Hours Percent
FY1997
Hours
Percent
67.3% 81,525 65.3% 84,535 67.2% 83,559 65.7%
25.4% 33,339 26.7% 34,112 27.1% 34,982 27.5%
92.8% 114,864 92.0% 118,647 94.3% 118,541 93.3%
1.1% 1,864 1.5% 1,021 0.8% 2, 170 1.7%
0.2% 0 0.0% 0 0.0% 0 0.0%
0.3% 518 0.4% 389 0.3% 355 0.3%
5.2% 7,098 5.7% 5,322 4.2% 5,534 4.4%
0.4% 562 0.4% 472 0.4% 514 0.4%
7.2% 10,042 8.0% 7,204 5.7% 8,573 6.7%
100.0%1 124,906 100.0%" 125,851 100.0%1 127,114 100.0%
60.1 60.5 61.1
3, 199 3, 199 3,222
39.0 39.3 39.5
240 380 203 270
27.1 18.7 26.2 20.5
FY1998
Hours Percent
83,740 65.8%
36,202 28.4%
· 119~942 94.2%
945 0.7%
473 0.4%
466 0.4%
5,092 4.0%
429 0.3%
7~405 5.8%
127~347 100.0%
61.2
3,217
39.6
247
20.6
-'R-YJ IB2
LIBRARY SERVICES: FY98 COMPARED TO FY97
53
YEAR LAST P'CENT
TO DATE YTD CHANGE
IN-BUILDING SERVICES: Provide library facilities, -materials, equipment
A. BUILDING USAGE
Total hours open
People into the building
Average number per hour
3,217 3,222 -0.2%
665,322 673,764 -1.3%
206.8 209.1 -1.1%
B. MEETING ROOMS
Number of non-library meetings
Estimated attendance
Equipment Set-ups
Group Study Room Use
968 856 13.1%
23,977 20,990 14.2%
313 325 -3.7%
1,403 1,604 -12.5%
C. EQUIPMENT USAGE
Photocopies by public
151,339 254,596 -40.6%
D. IN-BUILDING USE OF MATERIALS
Materials used from open shelves
Videos viewed
Multimedia use
Lab item use
971,379 965,544 0.6%
8,655 7,472 15.8%
2,587 2,600 -0.5%
54 114 -52.6%
LENDING SERVICES: Lend materials for home,
school, and office use.
A. TOTAL CIRCULATION
(materials plus equipment;
does not include items circulated
internally: mending, missing, etc.)
Average circulation per hour
B. CIRCULATION BY TYPE OF MATERIAL
(includes items circulated internally:
mending, missing, etc.)
Adult Materials
Children's Materials
Percent Children's
* - cumulative
1,165,655 1,158,653
362 360
1,186,764 1,183,870
839,233 844,498
345,003 336,534
29.1% 28.4%
0.6%
0.8%
0.2%
-0.6%
2.5%
2.3%
R:~OUTPUT~OUTPUT98.WB2
54
LIBRARY SERVICES: FY98 COMPARED TO FY97
YEAR LAST P'CENT
TO DATE YTD CHANGE
Non-Print 424,643 412, 192 3.0%
Percent Non-print 35.8% 34.8% 2.8%
Equipment loans 1,056 1,086 -2.8%
Undefined 2,526 2,838 -11.0%
C. CIRCULATION BY RESIDENCE OF USER
(does not include items circulated internally:
mending, missing, etc.)
Iowa City
Johnson County (rural)
Johnson Co as % of all
Coralville/Reci procal
Other Reciprocal
Total Reciprocal
Reciprocal as % of all
Fee Cards
Undefined
902,864
95,470
8.2%
53,843
94,356
148,199
12.7%
8,418
9,648
D. INTERLIBRARY LIBRARY LOANS
Loaned to other libraries
Percent of requests filled
Borrowed from other libraries
Percent of requests filled
Books/Periodicals borrowed
AV/F il ms borrowed
1,559
51.4%
669
87.1%
551
85
E. RESERVES PLACED
27,249
893,574
100,915
8.7%
51,059
90,864
141,923
12.2%
9,792
11,607
2,373
67.4%
653
84.9%
517
86
27,307
1.0%
-5.4%
-6.0%
5.5%
3.8%
4.4%
3.8%
-14.0%
-16.9%
-34.3%
-23.8%
2.5%
2.6%
6.6%
-1.2%
-0.2%
INFORMATION SERVICES: Furnish information,
reader advisory and reference assistance.
A. QUESTIONS ANSWERED
Information Desk
In person
Telephone
Community
Answers sent by fax
AV Desk
In person
95, 174
66,592
44,511
21,493
588
133
11,787
8,955
98,381
69,814
46,921
22,288
605
226
10,927
7,931
-3.3%
-4.6%
-5.1%
-3.6%
-2.8%
-41.2%
7.9%
12.9%
* - cumulative R:\OUTPU'~OUTPUT98.WB2
LIBRARY SERVICES:
Telephone
Community
Children's Desk
In person
Telephone
Community
B. ELECTRONIC ACCESS
NETSCAPE Use Sessions
REFNET searches (hours)
REFNET % time in use
Remote Access
C. TOTAL TELEPHONE CALLS RECEIVED
Calls Information Desk unable to acce
Info questions answered by Swbd
D,
Pamphlets Distributed from
Lobby Racks
STATE AND FEDERAL TAX
FORMS DISTRIBUTED
ASSOCIATION FILE SOLD
ALERTING SERVICES: Promote awareness of
the Library and use of its resources.
A. PUBLICATIONS New Titles
Copies printed (including reprints)
Distributed to other agencies
B. NEWSPAPER ITEMS CLIPPED
C. DISPLAYS Library
Other Groups
Off-site locations
FY98 COMPARED TO FY97
YEAR LAST P'CENT
TO DATE YTD CHANGE
2,832 2,996 -5.5%
0 0 0.0%
16,795 17,640 -4.8%
15,326 16,209 -5.4%
1,422 1,326 7.2%
47 105 -55.2%
12,699 5,557 128.5%
6,736.0 9,685.0 -30.4%
21.0% 30.0% -29.9%
57,073 55,723 2.4%
58,600 67,286 -12.9%
980 1,736 -43.5%
652 1,070 -39.1%
27,470 30,245 -9.2%
123,760 127,370 -2.8%
30 31 -3.2%
65 77 -15.6%
228,848 189,703 20.6%
7,858 4,350 80.6%
95 97 -2.1%
85 96 -11.5%
59 60 -1.7%
21 26 -19.2%
5 10 -50.0%
55
· - cumulatNe R:~OUTPU~OUTPUT98.WB2
56
LIBRARY SERVICES: FY98 COMPARED TO FY97
YEAR LAST P'CENT
TO DATE YTD CHANGE
D. SPEECHES, RADIO/TV Appearances
71 77 -7.8%
E. CHANNEL 10 Messages
Total ICPL Productions
Programs Cablecast
Calls/Comments
438
154
2,849
11
417 5.0%
172 -10.5%
2,921 -2.5%
33 -66.7%
OUTREACH SERVICES: Provide library service to
people who cannon get to the library building.
A. HOMEBOUND SERVICE
People served
Items Loaned
Registered Homebound Users
514 503 2.2%
2,064 2, 195 -6.0 %
152 144 5.6%
B. JAIL SERVICE
People served
Items loaned
1,120 843 32.9%
3,147 2,558 23.0%
C. DEPOSIT COLLECTIONS
Locations
Items loaned
Items added to perm collections
14 14 0.0%
774 855 -9.5%
10,431 9,606 8.6%
GROUP AND COMMUNITY SERVICES:
Provide library service to groups, agencies, and organizations
A. ADULT PROGRAMS
Library
Number 16 37
Attendance 909 1,411
Outreach
Number 1 4
Attendance 1,500 4,277
-56.8%
-35.6%
-75.0%
-64.9%
B. CHILDREN'S PROGRAMS
Library
Number 288 292 -1.4%
Attendance 17, 154 19,230 -10.8%
Outreach
Number 102 97 5.2%
Attendance 3,916 3,363 16.4%
· - cumulative R:~OUTPU'P, OUTPUT98.WB2
LIBRARY SERVICES: FY98 COMPARED TO FY97
57
YEAR LAST P'CENT
TO DATE YTD CHANGE
Dial-A-Story calls
7,369 7,830 -5.9%
C. TOURS, CLASS VISITS
Number 96 95 1.1%
Attendance 1,624 1,288 26.1%
D. CONSULTING FOR AREA GROUPS
2 10 -80.0%
CONTROL SERVICES: Maintain library resources through
registration of borrowers, overdue notices, training
in use of equipment and control of valuable materials.
A. LIBRARY CARDS ISSUED
Iowa City
Percent Iowa City
Johnson County
Percent Johnson County
Coralville
Cedar Rapids
Other Open Access
Total Open Access
Percent Open Access
Fee Cards
Total Fee Cards in Force
Percent to U of I Students
9, 166 9,425 -2.7%
7,068 7,265 -2.7%
77.1% 77.1% 0.0%
403 388 3.9%
4.4% 4.1% 6.8%
554 621 -10.8%
69 56 23.2%
992 1,023 -3.0%
1,615 1,700 -5.0%
17.6% 18.0% -2.3%
80 72 11.1%
72 68 5.9%
23.8% 29.9% -20.5%
B. TOTAL REGISTERED BORROWERS
56,051 55,940 0.2%
C. OVERDUE NOTICES Number mailed
First notices as % of total circulation
Items searched to verify claim of return
16,960 17,469 -2.9%
1.2% 1.2% -3.5%
1067 1545 -30.9%
D. FINES COLLECTED
$132,933 $129,058
Distribution: Annual copy to Annual Report, Quarterly copy to notebook #2 and Board Packet
3.0%
* - cumulative R:\OUTPUT%OUTPUT9&WB2
FY98 CIRCULATION BY TYPE AND FORMAT
CA'~GORY
Yi=AR P~RC~N'~ LAS~ P~RC~N'~
TO DATE OFTOTAL YTD OFTOTAL
ADULT MATERIALS
General fiction/fic express/VVestem
Mystery
Science fiction
Young adult fiction
Large pdnt
Foreign language books
Easy reading for adults
TOTAL FICTION
86,076 10.3% 84,511 10.0%
38,048 4.5% 38,222 4.5%
15,034 1.8% 16,413 1.9%
15,489 1.8% 15,692 1.9%
10,717 1.3% 10,290 1.2%
4,241 0.5% 4,458 0.5%
491 0.1% 642 0.1%
170,096 20.3% 170,228 20.2%
000 - General/Computers
100 - Psych/Philosophy
200 - Religion
300 - Social Sciences
400- Language
500 - Science
600 - Applied Technology
700 - Art & Recreation
800- Literature
900 - History & Travel
Biography
TOTAL NON-FICTION:ADULT & JA
7,884
13,027
8,415
33,986
3,082
11 636
72.303
66.178
14.122
32.684
11128
274445
0.9% 8,502 1.0%
1.6% 13,490 1.6%
1.0% 9,184 1.1%
4.0% 37,047 4.4%
0.4% 2,856 0.3%
1.4% 12,350 1.5%
8.6% 79,240 9.4%
7.9% 66,299 7.9%
1.7% 14,631 1.7%
3.9% 32,241 3.8%
1.3% 11,064 1.3%
32.7% 286,904 34.0%
Paperbacks, comics
Magazines
Pamphlets, Maps, Annuals
Reference,Local/State docs
TOTAL MISC
TOTAL ADULT PRINT
30,914 3.7% 32,349 3.8%
17,203 2.0% 17,744 2.1%
1,303 0.2% 1,487 0.2%
104 0.0% 90 0.0%
49,524 5.9% 51,699 6.1%
494,065 58.9% 508,831 60.3%
Art/Photographs
Video (Movies)
Compact disc (music)
Classed Aud Cassette/Slides/Discs
Fiction on Tape
N-F Video
Adult Multimedia
TOTAL NONPRINT
TOTAL AVI=QUIPMENT
TOTAL ADULT CIRCULATION
1,845 0.2% 1,677 0.2%
150,746 18.0% 147,730 17.5%
97,821 11.7% 96,226 11.4%
18,863 2.2% 18,598 2.2%
25,977 3.1% 23,588 2.8%
43,851 5.2% 43,475 5.1%
5,053 0.6% 4,096 0.5%
344, 156 41.0% 335,390 39.7%
1,012 0.1% NA 0.0%
839,233 100.0% 844,493 100.0%
59
PERCi:N'i
CHANGE
1.9%
-0.5%
-8.4%
-1.3%
4.1%
-4.9%
-23.5%
-0.1%
-7.3%
-3.4%
-8.4%
-8.3%
7.9%
-5.8%
-8.8%
-0.2%
-3.5%
1.4%
0.6%
-4.3%
-4.4%
-3.0%
-12.4%
15.6%
-4.2%
-2.9%
10.0%
2.0%
1.7%
1.4%
10.1%
0.9%
23.4%
2.6%
NA
-0.6%
09-Jul-98
60 FY98 CIRCULATION BY TYPE AND FORMAT
CA'~GORY
Yi=AN P~RCEN'~ LAS'~ PERCEN'I
TO DATE OFTOTAL YTD OFTOTAL
CHILDREN'S MATERIALS
Fiction
Picture: Board,Easy,Caldecott
Readers
Non-fiction & Biography
Paperbacks/Ladybird
Magazines/pamphlets
Holiday
Reference
Parent/Teacher Center
TOTAL CHILDREN'S PRINT
40,443 11.7% 41,238 12.3%
119,867 34.7% 118,582 35.2%
22,549 6.5% 19,513 5.8%
58,910 17.1% 56,733 16.9%
12,817 3.7% 14,473 4.3%
1,235 0.4% 1,309 0.4%
6,150 1.8% 5,696 1.7%
100 0.0% 132 0.0%
2,445 0.7% 2,333 0.7%
264,516 76.7% 260,009 77.3%
Storytime Kits
Games & Toys
Books on tape
Classed Audio Cassettes/Dewey
Audio Cassette Books
Video
Children's Multimedia
jMusic: CD, Tape, albumn
TOTAL CHILDREN'S NONPRINT
621 0.2% 537 0.2%
4,096 1.2% 4, 191 1.2%
4,622 1.3% 4,783 1.4%
124 0.0% 138 0.0%
5,489 1.6% 5,126 1.5%
51,647 15.0% 49,720 14.8%
4,617 1.3% 3,025 0.9%
9,271 2.7% 9,005 2.7%
80,487 23.3% 76,525 22.7%
TOTAL CHILDREN'S
.... 345:003 100.0% 336~534 i00.0%
ALL CIRCULATION BY TYPE/FORMAT
All Fiction
All Non-fiction
Picture books & Readers
Paperbacks & Comics
Magazines
Pamphlets/Reference & Misc.
TOTAL PRINT
210,539 17.7% 211,466 17.9%
333,355 28.1% 343,637 29.0%
142,416 12.0% 138,095 11.7%
43,731 3.7% 46,822 4.0%
18,438 1.6% 19,053 1.6%
10,102 0.9% 9,738 0.8%
758,581 63.9% 768,840 64.9%
Toys
Art
Video (F & NF)
Audio recordings (Music)
Books on tape (F & NF)
Classed nonpdnt - other
Multimedia
Misc NP: camera, story kit
TOTAL NONPRINT
TOTAL AV EQUIPMENT
4 096
1 845
246 244
107 092
36 088
18 987
9 670
621
424,643
1012
0.3% 4,191 0.4%
0.2% 1,677 0.1%
20.7% 240,925 20.4%
9.0% 105,231 8.9%
3.0% 33,497 2.8%
1.6% 18,736 1.6%
0.8% 7,121 0.6%
0.1% 537 0.0%
35.8% 411,915 34.8%
0.1% NA 0.0%
TOTAL UNDEFINED
TOTAL ADULT MATERIALS
TOTAL CHILDREN'S MATERIALS
2,526 0.2% 2,843 0.2%
839,233 70.7% 844,493 71.3%
345,003 29.1% 336,534 28.4%
GRAND TOTAL 1,186,762 100.0% 1,183,870 100.0%
DiStribUtion: I copy ~0~'board packet; punch I copy for each selector 12.3~copy to NB'#2
Pi::RCi=N'I
CHANGE
-1.9%
1.1%
15.6%
3.8%
-11.4%
-5.7%
8.0%
-24.2%
4.8%
1.7%
15.6%
-2.3%
-3.4%
-10.1%
7.1%
3.9%
52.6%
3.0%
5.2%
2.5%
-0.4%
-3.0%
3.1%
-6.6%
-3.2%
3.7%
-1.3%
-2.3%
10.0%
2.2%
1.8%
7.7%
1.3%
35.8%
15.6%
3.1%
0.0%
-11.2%
-0.6%
2.5%
0.2%
09-Jul-98
Circulation
ICPL TURNOVER RATE: CIRCULATION DIVIDED BY HOLDINGS
FY94 FY95 FY96 * ' · '
Holding Turnover Circulation Holding Turnover Circulation Holding Turnover C~cu~t,u~ ~
Rate Rate Rate
ADULT
Adult Fiction 160,964 32,492 5.0 165,524 33,415 5.0 166,312 33,741 4.9 170,228 34,791
Adult Nonfiction & JA 262,384 76,205 3.4 278,492 77,166 3.6 276,013 77,809 3.5 286,904 81,241
TOTAL PRINT 423,348 108,697 3.9 444,016 110,581 4.0 442,325 111,550 4.0 457,132 116,032
T~l~novef
Rate
4.9
3.5
3.9
Audio Disc 9,217 4,387 2.1 7,508 3,321 2.3 4,766 246 19.4 358 225 1.6
Compact Disc 71,472 4,974 14,4 74,815 5,852 12.8 76,346 6,790 11.2 96,226 7,792 12.3
Movie Video 120,436 2,972 40.5 128,258 3,329 38.5 134,883 3,682 36.6 147.730 3,793 38.9
Nonfiction AV 51,858 6,658 7.8 55,991 7,340 7.6 57,072 7,924 7.2 61,715 8.650 7.1
Fiction on Tape 19,259 1,096 17.6 19,730 1,200 16.4 20,916 1,409 14.8 23,588 1,605 14.7
Art &Photographs 1,731 440 3.9 1,925 455 4.2 1,827 446 4.1 1,677 446 3.8
Games 684 69 9.9 458 56 8.2 314 11 28.5 5 0 NA
AV Equipment NA NA NA NA NA NA NA NA NA 272 37 7.4
Multi Media NA NA NA NA NA NA 1,624 149 10.9 4,096 277 14.8
TOTAL AV 274,657 20,596 13.3 288,685 21,553 13.4 297,748 20,657 14.4 335,687 22,825 14.7
TOTAL ADULT 698,005 129,293 5.4 732,701 132,134 5.5 740,073 132,207 5.6 792,799 138,857 57
CHILDREN'S
Pix Books/Readers 146,616 20,652 7.1 155,924 23,890 6.5 139,828 21,218 6.6 138,095 21,358
Fiction 39,777 9,414 4.2 40,198 8,966 4.5 41,527 9,452 4.4 41,238 10,097
Nonfiction (-jA) 59,925 14,399 4.2 58,958 11,679 5.0 57,786 11,676 4.9 56,733 11,970
TOTAL PRINT 246,318 44,475 5.5 255,08O 44,535 5.7 239,141 42,346 5.6 238,066 43,425
6.5
4.1
4.7
5.4
Audio Disc 636 512 1.2 75 0 0.0 NA NA NA NA NA NA
MusicCD/Cassette 8,735 745 11.7 9,420 937 10.1 9,179 1,026 8.9 9,005 1,149 7.8
Audio Book/Cassettes 10,910 789 13.8 10,508 884 11.9 10,803 895 12.1 10,047 968 10.4
Video 45,950 1,382 33.2 47,137 1,480 31.8 45,520 1,650 27.6 49,720 2,048 24.3
Games/Toys 2,211 200 11.1 2,502 236 10.6 3,646 223 16.3 4,191 251 16.7
Multimedia 642 70 12.0 3,025 134 22.6
Other 183 10 18.3 277 24 11.5 367 31 11.8 537 48 11.2
TOTAL AV 68,625 3,638 18.9 69,919 3,581 19.6 70,357 3,896 18.1 76,525 4,598
TOTAL CHILDREN'S 314,943 49,113 6.5 324,999 48,096 6.8 309,498 46,242 6.7 312,591 48,023
GRAND TOTAL 1,012.948 177,406 5.7 1,057,700 180,230 5.9 1,049,571 178,449 5.9 1.105,390 186,880
Notes: 1. Adult fiction holdings and circulation include all adult large print.
2. Uncataloged paperbacks are excluded from both adult and children's books.
Distribution: copy to NB 2A, copy to Annual Report
16.6
6.5
5.9
Circulation
FY98
Holding
Turnover
Rate
170,096 36,791 4.6
274,445 84,486 3.2
444,541 121,277 3.7
317 222 1.4
97,821 8,807 11.1
150,746 4,227 35.7
62,397 9,111 68
25,977 1,781 14.6
1,845 438 4.2
0 0 NA
1,012 42 24.1
5,953 375 13.5
345,168 25,003 13.8
789~709 1461280 5.4
142,416 22,125 6.4
40,443 10,737 3.8
58,910 12,489 4.7
241,769 45,351 5.3
NA NA NA
9,271 1,269 7.3
10,235 1,079 9.5
51,647 2,076 24.9
4,096 251 16.3
4,617 220 21.0
621 64 11.5
80,487 4,949 16.3
322,258 50,300 6.4
1~111,965 1961580 5.7
BY GENDER
CIRCULATION BY AREA, GENDER AND AGE
T NUMBER .PERCENT NUMBER PERCENT
IOWA CITY
MALE 309,146 37.4% 318,913 37.5% 315,393 37.7%
FEMALE 518,069 62.6% 531,575 62.5% 522,203 62.3%
TOTAL 827,215 100.0% 850,488 100.0% 537,596 100.0%
JOHNSON CO
MALE 30,533 30.9% 31,438 32.7% 32,581 33.3%
FEMALE 68,384 69.1% 64,801 67.3% 65,287 66.7%
TOTAL 98,917 100.0% 96,239 100.0% 97,868 100.0%
FIVE YEARS
63
FISCAL YEAR 1998
NUMBER PERCENT
JOHNSON CO BY AGE
0-4 years 358 0.4% 165 0.2% 207 0.2% 223 0.2% 263 0.3%
5-11 years 8,219 8.3% 6,126 6.4% 6,159 6.3% 5,587 5.9% 6.502 6.8%
12-14years 5,030 5.1% 3,812 4.0% 3,310 3.4% 3,020 3.0% 2,901 3.0%
15-17 years 2,863 2.9% 2,701 2.8% 4,159 4.2% 4,276 4.3% 2,946 3.1%
Under 18 16.470 16.7% 12,804 13.3% 13,835 14.1% 13.406 13.4% 12,612 13.2%
18-22 3.630 3.7% 3,691 3.8% 3,454 3.5% 4,030 4.0% 4,741 5.0%
23-29 5,582 5.6% 4,425 4.6% 4,574 4.7% 4,452 4.4% 4,504 4.7%
Total 18-29 9,212 3.7% 8,116 3.8% 8,028 8.2% 8,482 8.5% 9,245 9.7%
30-44 43,646 44.1% 42,439 44.1% 38,826 39.7% 38,064 38.0% 35, 132 36.8%
45-64 23,237 23.5% 25,729 26.7% 30,349 31.0% 33,539 33.4% 32,204 33.7%
65& over 3,137 3.2% 3,544 3.7% 4,785 4.9% 4,933 4.9% 4,568 4.8%
Unknown 3,215 3.3% 3,607 3.7% 2,045 2.1% 1,638 1.8% 1,695 1.8%
TOTAL JOHNSON CO 98,917 100.0% 96,239 100.0% 97,868 100.0% 100,292 100.0% 65,456 100.0%
CORALVILLE BY AGE
0-4 years 137 0.4% 216 0.7% 119 0.3% 432 0.8% 571 1.1 %
5-11 years 940 3.1% 906 2.8% 2,225 4.8% 2,649 5.2% 3,265 6.1%
12-14 years 1,381 4.4% 949 2,9% 677 1.5% 636 1.2% 823 1.5%
15-17 years - 1,126 3.7% 1,030 3.2% 997 2.2% 941 1.8% 496 0.9%
Under 18 3,564 11.6% 3,101 9.6% 4,018 8.7% 4,658 9.1% 5,155 9.6%
18-22 1,870 6.1% 1,790 5.5% 1,868 4.0% 2,359 4.6% 2,122 3.9%
23-29 8,485 27.7% 8,294 25.7% 9,700 21.0% 11,251 22.0% 10,607 19.7%
Total 18-29 10,355 33.8% 10,064 31.2% 11,568 25.0% 13,610 26.7% 12,729 23.6%
30-44 17,263 58.4% 20,039 62.0% 22,625 49.0% 22,843 44.7% 24,147 44.8%
45-64 6,212 20.3% 5,940 18.4% 6,774 14.7% 8,411 16.5% 9,615 17.9%
65& over 446 1.5% 580 2.0% 790 1.7% 1,047 2.1% 967 1.8%
Unknown 1,278 4.2% 794 2.5% 443 1.0% 490 1.0% 1,230 2.3%
TOTAL CORALVILLE 30,653 100.0% 32,324 100.0% 48,218 100.0% 51,059 100.0% 53,643 100.0%
DISTRIBUTION: One copy to notebook ~r2, one copy to annual re!Don
IOWA CITY BY AGE
0-4 years 8,203 1.0% 7,647 0.9% 5,688 0.7%
5-11 years 76,507 9.2% 76,811 9.0% 69,112 8.3%
12-14 years 24,810 3.0% 23,807 2.8% 24,621 2.9%
15-17years 17,016 2.1% 18,642 2.2% 19,769 2.4%
Under 18 126,538 15.3% 127,107 14.9% 119,190 14.2%
18-22 59,873 7.2% 58,921 6.7% 62,565 7.5%
23-29 147,213 17.8% 150,931 17.7% 142,219 17.0%
Total 18-29 207,086 25.0% 207,652 24.4% 204,764 24.4%
30-44 328,264 39.7% 338,762 39.6% 323,370 38.6%
45-64 113,747 13.8% 132,657 15.6% 148,139 17.7%
65& over 29,765 3.6% 30,662 3.6% 32,029 3.8%
Unknown 21,877 2.6% 15,148 1.8% 10,084 1.2%
TOTAL IOWA CITY 827,215 100.0% 850,488 100.0% 637,596 105.0%
BY AGE
TOTAL MALE 354,671 36.7% 365,281 37.0% 364,874 37.2%
TOTAL FEMALE 610,599 63.3% 622.064 63.0% 616,808 62.8%
TOTAL CIRC 965,270 100.0% 987,345 100.0% 981,582 100.0%
CORALVILLE
MALE 14,992 38.3% 14,950 38.8% 16,900 36.6% 16,900 33.1% 20,478 38.0%
FEMALE 24,148 61.7% 25,688 63.2% 29,318 63.4% 34,159 66,9% 33,385 62.0%
TOTAL 39,138 100.0% 40,618 100.0% 46,218 100.0% 51,059 100.0% 53,643 105.0%
379,916 37.3% 384,381 37.4%
639,479 62.7% 642,325 62.6%
1,019,395 105.0% 1,026,686 105.0%
5,175 0.6% 5,449 0.6%
67,642 7.8% 67,435 7.7%
25,217 2.9% 23,199 2.6%
19,581 2.3% 18,159 2.1%
117,815 13.6% 114,242 13.0%
75,418 8.7% 76,576 8,7%
148,271 16.9% 147,393 16.8%
221,689 25.5% 223,969 25.5%
317,978 36.6% 306,253 34.9%
169,265 19.5% 188,676 21.5%
32,321 3.7% 34,534 3.9%
8,956 1.0% 9,713 1.1%
868,044 105.0% 877,387 100.0%
32,429 32.3% 30,815 32.3%
67,863 67.7% 54,541 67.7%
105,292 100.0% 95,456 100.0%
330,587 38.1% 333,068 38.0%
537,457 61.9% 544,319 62.0%
868,044 105.0% 877,387 100.0%
IOWA CITY PUBLIC LIBRARY
CARD HOL. DER8 BY PLACE OF RESIDENCE
JULY 1998
65
PLACE
NUMBER TOTAL PERCENT
OF CARDS OF TOTAL
IOWA CITY
RURAL JOHNSON COUNTY
FEE CARDS
Hills
Shueyville
Tiffin
Urnversify Heights
JOHNSON COUNTY RECIPROCAL
Coralville
Lone Tree
North Liberty
Oxford
Solon
56
3
2
55
3,816
205
844
107
249
45,865
4,463
116
5,221
75.9%
7.4%
0.2%
8.6%
OTI-tER RECIPROCAL
TOTAL CARDS
4,724
60,389
7.8%
100.0%
Rural Johnson County (7.39%)
Johnson County Reciprocal (8 65¶ ",
Other Reciprocal (7.82%)-
Fee Cards (0.19°/,) ......
Iowa City (75.95%)
Libsl00 A:\CRDRES98.WB222-JUl-98
67
MEETING ROOM USE FY98
List is not comprehensive
6th Judicial District Family Mediation
Program
American Federation Of Teachers #716
Arc of Johnson County
Baha'is of Iowa City
Benton Manor Homeowners
Bi-group
Bicyclists of Iowa City
Big Brother Big Sisters & 4-1-1 Youth
Programs
Center for ADA Help Living
Central Iowa Women's Caucus for Art
Central Regional Library
Citizens for Animal Rights & the
Environment
Citizens for Responsible Utilities
City Information Services Department
City of Iowa City Wellness Committee
Coming Out Support Group
Coral Ridge Mall Committee
Court Appointed Special Advocate Program
Department of Human Services
Dreamwell Theater Company
Eastern College Consortium
Eastern Iowa Resource Group
Environmental Advocates
Euw-Travelers
Free Medical Clinic
Galatians 4:16
Green Riches Idea Tank
HACAP
Hancher
Hasbarger Hosta Society
Hawke~e PC Users' Group
Hidden Acres Homeowners Association
Hindu Swayamsevak Sangh
Holistic Resource Network
Horace Mann Before & After School
Human Rights Commission
Independent Living
Independent Progressive Political Network
International Socialist Organization
Iowa Arts Council
Iowa Association for the Education of
Young Children
Iowa Chapter of NAEYC
Iowa Children's Museum Development
Committee
Iowa City Adoptive Families
Iowa City Bicycle Racing Association
Iowa City Business and Professional
Women
Iowa City Cable TV Studio
Iowa City City High Chss of 1958
Iowa City City High School Parent Student
Teacher Organization
Iowa City Community School District
Iowa City Community Theater
Iowa City Fire Department
Iowa City Free Radio
Iowa City Genealogical Society
Iowa City Green Party
Iowa City Home Learners
Iowa City Human Rights Commission
Iowa City Independent Piano Teachers
Iowa City Parks & Recreation
Iowa City Swedish Club
Iowa City West High School Parent Student
Teacher Organization
Iowa Civil Rights Commission
Iowa Coalition for Human Rights
Iowa Department of Education
Iowa Department of Human Services
Iowa Human Rights Commission
Iowa Nurses' Association
Iowa Pagan Access Network
Iowa River Valley Heritage Alliance
Iowa State University Extension
Johnson County Bar Association
Johnson County Board of Social Weftare
Johnson County Community Network
68
Meeting Room Use FY98
Johnson County Council on Governments
Johnson County Decategorizafion Project
Johnson County Democratic Central
Committee
Johnson County Department of Mental
Health
Johnson County Department of Public
Health
Johnson County Historical Society
Johnson County Horse and Pony Judging
Team
Johnson County Sheriff Department
Employees
Johnson County Rush for Congress
Committee
Junior Achievement of East Central Iowa
Kirkwood Community College
Know Thyself as a Soul Foundation
League of Women Voters
Linux User Group
Lohmin for City Council Committee
McCormick for Governor Campaign
Members for an Accountable Coop
Michelle Macey or Amir Hadzic
Miss Johnson County Scholarship Pageant
Mississippi Valley Girl Scout Council
M1T Alumni Association
Montessori of Iowa City
New Pioneer Coop Board of Directors
Parents of Athletes
Peter Wallace, School Board Candidate
Piano Teachers of Johnson County
Pre-Vocational Training Program
Pride Committee
Public Access TV
Public Professional and Maintenance
Employees
Pugh for Congress
Put Hickory Hill First
Ronald McDonald House Caring
Committee
Stepping Up Project
Street Women
Successful Living
Systems Unlimited
Teddie Bear Buddies
Trager Approach
U-10 Alliance Soccer
U-16 Alliance Soccer Club
LIE Local 896 COGS
United Way of Johnson County
University of Iowa Accounting
Fraternity/Beta Alpha Psi
University of Iowa Council on the Status of
Latinos
University of Iowa Environmental
Coalition
University of Iowa Genetic PhD. Program
University of Iowa Graduate Student Senate
University Of Iowa Poets Workshop
Volunteer Administrators Network
West High/City High Parent, Student, and
Teachers Organization
Women' s International Network for
Development of Democracy in E1
Salvador
Women's Resource and Action Center
World Marketplace
Youth Leadership Project
SOURCE/
ACCOUNT
CITY
OPERATING
BUDGET
1630.0
IBEGINNING BALANCE I $0 I
RECEIPTS
TAX DOLLARS
CITY
COUNTY
STATE/FEDERAL
FINES/FEES
SALES
INTEREST
GIFTS AND ENDOWMENT
MISC
TRANSFERS IN
)TOTAL
EXPENDITURES
PERSONNEL
COMMODITIES
SERVICES &
CHARGES
CAPITAL OUTLAY
BUILDING
EQUIPMENT
LIBRARY
MATERIALS
TRANSFERS OUT
ITOTAL
lENDiNG BALANCE
NOTES:SEE NEXTPAGE
2,571,054
258,186
0
130,889
1,712
0
0
0
41,778
I $3,003,619 |
2,018,907
66,780
384,617
0
40,933
340,592
151,790
RRO
CONTRACT
1638.1
$20,932 I
0
0
15,857
0
0
373
o
0
o
$16,230 I
2,272
1,686
3,056
IOWA CITY PUBLIC LIBRARY
FISCAL YEAR 1998 RECEIPTS AND EXPENDITURES BY FUND
LIBRARY BOARD CONTROLLED FUNDS
I
FUND DAMAGED ACCESS BEQUEST SALAR ES FUND OF
1638.2 1638.3 1638.4 5311.1-8 5311.9 5353.O TOTAL
$2,879 I $36,032 II $82,217 I $71,153 I ($448)1 $6,302 I $219,067 I
0 0 0 0 0 0 2,571,054
0 0 0 0 0 0 258, 186
0 0 96,288 0 0 0 112,145
0 0 0 0 0 0 130,889
31,103 0 0 0 0 0 32,815
166 2,145 4,130 4,474 0 276 11,564
0 0 0 123,396 18,000 0 141,396
0 18,185 0 0 0 0 18,185
0 0 0 0 55,750 0 97,528
$31,269 I $20,330 II $100,418 I $127,870 I $73,750 I $276 I 3,373,762 I 100.0%1
76.2%
7.7%
3.3%
3.9%
1.0%
0.3%
4.2%
0.5%
2.9%
0 0 25,662 5,903 73,593 0 2,126,337 63.6%
2,454 779 780 6,992 0 0 79,471 2.4%
26,720 2,426 5,300 34,035 0 0 456,154 13.6%
0 5,143 0 6,189 0 0 11,332 0.3%
0 0 64,945 4,800 0 0 110,678 3.3%
0 0 0 54,497 0 2,986 408,075 12.2%
0 0 0 202 0 0 151,992 4.5%
$73,593 I $2,986 I 3,344,039 I 100.0%1
($291)1 $3,592 I $248,790 I $0 I
I $3,003,619 I $7,014 I $29,174 I $8,348 l{ $96,687 I $122,618 I
I $0 I $30,148 I $4,974 I $48,014 H $85,948 I $76,405 I
REPLACEMENT/RESERVE FUNDS
AV COMPUTER I TOTAL
EQUIPMENT REPLACE RESERVE
5492.0 5496.0 FUNDS
I $211330 J $94r249 ~
11,790 14o,000 151,790
0
0
0
406 406
319 2,529 2,848
0
0
0
I $12,109 I $142,935 I
$155,044
13,327 9,307
I $13,327 I $9,307 | $0 I
I $20 112 $227 877 $155 044
Notes to FY1998 RECEIPTS & EXPENDITURES BY FUND
1630.0 - Operating Budget - City tax dollars as receipts are computed by subtracting all other receipts from total expenditures. The balance equals
tax dollars to support the library. The library levy is included. County tax dollars reflect the County's payment for service to rural residents. Transfers
in funds from cable TV franchise fee which supports some Channel 10 related costs. Income from PATV for utilities are subtracted from the library's
utilities expenditures and thus do nbt appear as income.
1638.1 - Regional Reference Office - The library rents office space and use of the reference collection to the East Central and the Southeastern Regional
Library Systems for back-up reference service to eastern Iowa public libraries. Part of the contract fees are used to reimburse the library costs of
supplying substitute staff. Drop in income reflects lower reimbursed staff costs, not lower real income.
1638.2 - Enterprise Fund - Most revenue except interest is from sale of photocopies, microfilm copies, full text electronic printing, copies of library-
produced association file and newspaper index, and miscellaneous counter supplies. In FY97 a new pay for print service of a full text periodical
database created both expenses and receipts. Sales from centennial items continue to be deposited here after major expenditures in FY97. Expenditures
supported the library's five copiers, and purchased supplies for resale.
1638.3 - Lost & Damaged - Fees to the collection agency for retrieving long overdue fines and fees are paid from this account.
1638.4 - Open Access - This is a state program that reimburses reciprocal borrowing. Income is earned one year and spent the next. Ongoing staff
expenses for .75 FTE are paid for from these funds and special projects approved by the Library Board. Boost in income this year due to a one time
state grant for an electronic kiosk of 938,500.
5311.1-8 - Gifts & Bequests - The largest component of this fund is interest income from the Centennial Endowment Fund and other restricted
endowments, which purchases library materials. Hills Bank renewed a major commitment this year to fund Begin with Books. Support of Art-to-Go,
retrospective newspaper indexing, and a FRIENDS gift to support the Summer Reading Program were also funded from this account. The community
survey was funded from gift money this year.
5311.9 - Development Office Salaries - Funds allocated to personnel expenses of the Development Office are deposited here.
5353.0 - Jail Fund - Money comes from the County. All purchases are for materials for the jail's library and for newspapers and magazines for each
cell block.
1692.0 - AV Equipment Replacement Fund - Combined with CableVideo Replacement Fund in FY96. Funds are used to buy AV and cable equipment
replacements.
1696.0 - Computer Reserve Fund - This fund allows for replacement of outdated or damaged computers or peripherals to maintain the equipment
required to provide library services. Extra funds were deposited, and very little spent in anticipation of main system replacement in FY99.
lib\adrnin\notes.r&e
IOWA CITY PUBLIC LIBRARY
EXPENDITURES FOR LIBRARY MATERIALS
FIVE YEARS (FY94-FY98)
FISCAL YEAR 1994 FISCAL YEAR 1995 FISCAL YEAR 1996
SPENT I P'CENT SPENT ~ P'CENT SPENT I P'CENT
ADULT PRINT
9610 - Books 123,982 40.6% 134,618 45.1% 163,842 45.5%
9650 - St. Orders 25,324 8.3% 28,543 9.6% 30,172 84%
9660 -Sedals 33,249 10.9% 16,434 5.5% 40,097 11.1%
TOTAL 182,555 59.8% 179,595 60.2% 234,111 65.1%
Adult Electronic Reference 21,520 7.0% 23,225 7.8% 7,356 2.0%
FISCAL YEAR 1997
sP~N'f'I P'CENT
175,801 54.4%
38,581 11.9%
37,409 11.6%
251,791 77.9%
28,025 8.7%
ADULT AUDIOVISUAL
9623 - Music CD's 10,219 3.3% 9,351 3.1% 14,987 4.2% 11,900 3.7%
9622 - Fiction on Tape 9,484 3.1% 8,196 2.7% 14,611 4.1% 12,058 3.7%
9636 - Video Movies 11,438 3.7% 12.531 4.2% 11,730 3.3% 12,384 3.8%
9635 - Art 1,979 0.6% 3,203 1.1% 2,599 0.7% 3,351 1.0%
9641 - Multimedia* 0 0.0% 0 0.0% 5,000 1.4% 4,739 15%
9645 - Nonfiction Audio" 0 0.0% 0 0.0% 9,208 2.6% 6,066 1.9%
9644 - Non-Fic Video/Misc 20,907 6.8% 17,907 6.0% 16,335 4.5% 12,901 4.0%
TOTAL 54,027 17.7% 51,188 17.1% 74.470 20.7% 63,399 19.6%
TOTAL ADULT 258,102 84.5% 254,008 85.1% 315,937 87.8% 343,215 106.1%
CHILDREN'S
9610- Books 41,954
9620 - Audiovisual 14,720
9650 & 9660 - St. Orders & Sedals 738
TOTAL CHILDREN'S 57,412
OPERATING BUDGET 305,399
ENDOWMENT (Undesignated)***
Special Funds 10,115
13.7% 40,393 13.5% 43,487 12.1% 46,960 14.5%
4.8% 10,818 3.6% 12,816 3.6% 13,693 4.2%
0.2% 935 0.3% 994 0.3% 2,013 0.6%
18.8% 52.146 17.5% 57,297 15.9% 62,666 19.4%
GRAND TOTAL $315,514
* New FY96, replaces games
** Pdor to FY96 reported w/NF Video
***General Endowment broken out staffing FY97
298,496 359,775
7,658 13,459
100% $306,154 100% $373.234 100%
323,415
70,162
12,300
$405,881 100%
FISCAL YEAR 1998
SPENT ~ P'CENT
172,779 50.7%
37,635 11.0%
37,320 11.0%
247,734 72.7%
271822 8.2%
14,873 4.4%
12,094 3.6%
11,793 3.5%
3,874 1.1%
4,965 1.5%
3,708 1.1%
12,107 3.6%
63~414 18.6%
3381970 99.5%
51,367 15.1%
12,884 3.8%
11868 0.5%
66, 119 19.4%
340,592 100.0%
50,358
14~139
$405~089
FUND
SUSTAINING
Cash
Designated
in-Kind
Subtotal 1
FRIENDS
Memberships
Booksales
Subtotal 2
UNRESTRICTED ENDOWMENT
FREE PUBLIC LIBRARY
GREEN
HUMANITIES
Cash
Designated
'IraKind
NEWSOMERVESTGATE
YEAR 2000
Subtotal 3
RESTRICTED ENDOWMENT
CHILDREN'S MEMORIAL
DETWILER
HOLOCAUST
JOHNSON COUNTY BAR ASSOCIATION
LOTTMAN
MCDONALDS LITERACY FUND
SHIVE
TADASHI PIANO FUND
WEBER/LIONS
EGGERS
Richerson Fund
Intellectual Fund
Subtotal 4
ENDOWMENT FUNDS TOTAL (Subtotals 3 + 4)
FAMILY CONCERT PROGRAM
Cash
In-Kind
SPECIAL PROJECTS
Subtotal 5
OTHER GIFTS
G & B Designated
G & 8 Undesignated
G & B In-Kind
Subtotal 6
GRAND TOTALS
1983 1990 1991 1992
FUND RAISING SUMMARY
1993 1994
FUND YEARIS)
1995 1996
1997 1998
CUMULATIVE
TOTAL
FROM 83
$21,551 $37,721 $47,508 $49,000 $62,146 $54,245 $64,173 $58,678 $80,395 $86,524 $716,922
$2,745 $15,268 $1,500 $30,332
$1,000 $50 $4,724
$21,551 $41,466 $62,826 $49,000 $63,646 $54,245 $64,173 $58,678 $80,395 $86,524 $751,978
$1,439 $16,351 $14,653 $16,437 $735 $106,607
$9,597 $8,766 $10,238 $8,930 $7,003 $5,195 $6,867 $8,409 $8,350 $7,427 $134,573
$11,036 $25,117 $24,891 $25,367 $7,738 $5,195 $6,867 $8,409 $8,350 $7,427 $241,502
$11,233 $10,210 $10,802 $6,933 $4,513 $3,467 $1,688 $610 $855 $112,229
$125,000
$44,342 $24,798 $30,490 $32,038 $59,632 $18,555 $13,498 $32,950 $16,863 $695,992
$25 ~1,074
$300 $300 $300 $300 $9,884 $12,257
$2,140 $1,033 $1,856 $3,787 $2,884 $5,213 $1,240 $650 $100 $25,005
$463 $300 $1,935 $905 $1,490 $3,293 $500 $150 $658 $11,770
$0 $58,478 $36,666 $45,383 $43,963 $78,403 $30,528 $16,926 $34,360 $18,477 $983,329
$250 $735 $50 $725 $550 $350 $300 6350 $150 $5,712
$675 $75 $375 $625 $1,400 $350 $500 $590 $500 $5,815
$200 $200 $200 $250 $200 $1,050
$1,000 $11,000
$550 $1,755 $1,060 $615 $700 $150 $100 $150 $50 $9,930
$2,000 $2,000 $2,000 $2,000 $2,000 $10,000
$700 $1,900 $475 $5,060 $3,875 $4,600 $1,130 $438 $650 $22,928
$3,131 $120 $197 $3,448
$800 $1,0OO $1,082 $1,000 $8,882
$9,150 $1,215 $1,459 $125 $300 $12,249
$2,855 $1,550 $1,050 $5,455
$770 $770
$0 $2,175 $10,396 $5,080 $10,504 $17,875 $8,865 $7,364 $4,403 $3,700 $97,289
S0 $60,653 $47,062 $50,463 $54,467 $96,278 $39,393 $24,290 $38,763 $1,080,618
$4,740 $100 $425 $5,021 $10,286
$481 $481
$7,739 $7,209 $8,205 $9,420 $8,500 $13,683 $54,756
$0 $5,221 $7,839 $7,634 $13,226 $9,420 $8,500 $13,683 $65,523
$1,911 $4,682 $20,685 621,562 $7,094 $21,264 $30,556 $28,521 $36,906 $91,833 $311,162
$4,420 S7,091 $4,906 $7,943 $6,629 $300 $10,218 $9,470 $6,385 $104,312
$2,147 $4,257 $6,187 $6,173 $2,552 $1,344 $6,832 $1,010 $30,502
$6,331 $11,773 $27,738 $33,762 $19,910 $27,737 $31,108 $40,083 $53,208 $99,228 $445,976
I
$38,918 $144,230 $170,356 $166,226 $158.987 $192,875 $182,569 $131,460 $180,716 229,039 $2.583,486
PURPOSE
FRIENDS
Annual Gift*
Support of DO
Subtotal 1
FOUNDATION
Endowment Income-Unrestricted
Endowment Income-Restricted
Support of DO
Subtotal 2
OTHER GIFTS
G & B Designated
G & B Undesignated
G & B In-Kind
Subtotal 3
GRAND TOTAL
1983
IOWA CITY PUBLIC LIBRARY INCOME FROM FUND RAISING
1990
FISCAL YEAR(S1
1991 1992 1993 1994 1995 1996
1997
CUMULATIVE
1998 TOTAL
FROM 83
$10,000 $13,500 $13,500 $15,000 $16,000 $16,000 $19,100 $17,300 $17,000 $13,000 $216,900
$7,465 $7,793 $10,500 $11,425 $2,250 $2,550 $2,650 $2,850 $3,000 $52,483
$10,0OO $20,965 $21,293 $25,500 $27,425 $18,250 $21,650 $19,950 $19,850 $16,000 $267,383
$38,800 $40,740 $42,780 $44,900 $47,250 $49,200 $50,676 $52,200 $55,370 $451,665
$1,273 $1,553 $1,635 $2,228 $3,266 $3,597 $4,472 $6,705 $6,870 $33,559
$26,000 $32,511 $31,500 $44,250 $57,740 $60,070 $64,000 $95,400 $98,850 $530,305
$0 $66,073 $74,804 $75,915 $91,378 8108,256 $112,867 $119,148 $154~305 $161,O90 $1,015,530
$1,911 $4,682 $20,685 $21,562 $7,094 $44,019 $54,168 $26,621 $36,906 $91,833 $355,609
$4,420 $7,091 94,906 $7,943 $6,629 $190 $57 $10,218 $9,470 $6,385 $103,666
$2,147 $4,257 $6,187 92,552 95,043 96,832 $1,O10 $281,028
$6,331 $11,773 $27,738 $33,762 $19,910 $44,209 956,777 $41,882 953,208 $99,228 $487,303
916,331 $98,811 $123,835 9135,177 $138,713 $170,715 $191,294 $180,980 $227,363 $1,770,216
PERMANENT STAFF
STAFF ROSTER -JULY 1, 1998
75
Administration
*Susan Craig
*Elizabeth Nichols
Ed Arensdorf
Beth Daly
Martha Lubaroff
Children's Services
*Debb Green
Shalar Brown
Katherine Habley
Georgia Heald
Nancy Holland
Craig Johnson
Deanne Wortman
Circulation Services
*Bddget Quinn-Carey
Robin Beery
Terd Byers
Beth Daly
Robert Duncan
Mary Estle-Smith
Romona Murrell
Larry Parks
Ron Prosser
Valeda Schnor
Deb Wyjack
Community and Audiovisual
Services
*Barbara Black
Sara Brown
Maureen Delaney
Beth Fisher
Jean Hagen
Chadie Koenigsaecker
Todd Leach
Development Office
*Larry E. Eckholt
Kate Milster
Information Services
*Maeve Clark
Stevie Andrew
Barbara Black
Todd Brown
Jeanette Carter
Linda Dyer
John Hiett
Kathy Mitchell
Laura Morton
Systems Support
*Elizabeth Nichols
Greg Kovaciny
Hal Penick
Technical Services
*Laura Morton
Stevie Andrew
Shalar Brown
Terry Hall
Craig Johnson
Larry Parks
Ruby Miller
Diana Morris-Jarvis
Valeda Schnor
Diane Sunshine
Permanent Staff who Left
Prior to June 1
Alenka Chadwick 5 yrs
*Administrative Staff,
NOTE:
People who work in more than one Division or Department are listed more than
once.
(continued)
76
HOURLY PAY STAFF: (as of 7/1/98)
This list includes current houdy pay employees and those who worked at the library longer than
6 months dudng the past year. This is the core of our 16.4 FTE hourly-pay staff.
James Armbrust - 2 years
Jennifer Baek - 6 mo.
Jim Baumgartner - 5 years
Shannon Black- 1 mo,
Julia Blair - 6 years
Martha Coakley - 2 years
Jaye Conner - 3 mo.
Rick Davis - 6 mo.
Sarah Davis - 1 year
Layla DeLe6n - 1½ years
Angela Diciolla -1 year
Derek Doan - I year
Michelle Dralle - 9 years
Kim Faux - 1½years
Heather Graybill - 2 mo.
Mike Green - 6 mo.
Archie Greene - 7 years
Anne Gregory - 2 years
*Ron Hardy - 1½ years
Kathleen Henderson - 14 years
Merle Hocamp - I year
Amber Johnson - 6 mo.
Clara Kemek - 6 years
Libby Klein - 2 years
Vivian Kleinschmidt - 12 years
Kelsie Lane - 6 mo.
Bonnie Larsen-Dooley - 3 years
Molly Leefers - 2 mo.
*Jeffrey Linville - 2~ years
Steve Marsden - 16 years
Jennifer Marshall Duncan - 3~ years
Susan McGuire - 6 years
Andrew Merritt - 3 years
*Carde Mirfield - 6 mo.
Joseph Mizelle - 1 year
Jane Monson - 1 mo,
Catherine Moore - 1 year
Tracy Mosman - 10½ years
Andy Neely - 2~ years
*Darren Nelson - 1 ~ year
Mary O'Malley - 1 mo.
Irene Patil - 11 ~ years
John Peppie - 7 years
Shadm Rainwater - 1 year
Bill Reese - 1 mo.
Jamal (Areli) River - 3 years
*Jeffrey Roach - 2 years.
Elizabeth Roberrs - 2 years
Jeremy Smith - 4 years
Sara Staker - 1 mo.
*Amy Stark - 3 years
Emily Stebing - 9 mo.
Rob Uthoff - 2~ years
Sarah Uthoff - 7 years
Julia Venzke - 6 mo.
Morgan Wagner - 6 mo.
Chds Waiters - 7 years
Heidi Waterman - 5~ years
Michael Whitcomb - I year
*Corey Willjams - 6 mo.
*Not on current payroll
(7-98)
admin~anngls,rpt~stfrstr.le
77
date
7/14/97
7/21/97
7/28/97
FY98 Continuing Education
title
Novell Netware 3.12 Training
Tour of Fairfield Library
Budget Workshop at ICPL
staff name
Pertick
Black, Clark, Craig,
Eckholt, Green, Lubaroff,
Morton, Nichols,
Quinn-Carey
Nichols & all management
8/26/97 How to Lead a Team
Morton
9/5/97
9/10/97
9/13/97
9/15/97
9/19/97
9/22/97
9/26/97
9/30/97
9/30/97
Setting up your own Server
Strengthening Libraries through Support Personnel
ECR Annual Trustee Workshop
Midwest NSFRE Conference
Community Leadership Program
Supporting Windows '95
Windows '95 Basic Training
Windows '95 Intermediate Training
ECS Expo
Penick
Beefy, Byers, Estle-Smith,
Lubaroff, Miller, Murrell,
Schnor
Nichols
Eckholt
Nichols
Kovaciny
T Brown, Clark, Craig,
Daly, Green, Hall,
Lubaroff, Miller, Milster,
Nichols, Quinn-Carey,
Sunshine
Clark, Daly, Green, Hall,
Lubaroff, Nichols, Sunshine
Fisher, Leach
10/1/97
10/8/97
10/10/97
10/19/98
10/22/97
Windows '95 Intermediate
ILA Conference
Chamber of Commerce Accreditation Focus Group
Community Leadership Program
Customer Service Workshop
T Brown, Craig, Johnson,
Milster, Morton,
Quinn-Carey
Sh Brown, T Brown, Carter,
Clark, Craig, Kovaciny,
Quinn-Carey
Craig
Nichols
Delaney, Esfie-Smith, Fisher,
Hiett, Parks
78
FY98 Continuing Education
Page 2
10/22/97 Celebrity Reading Booktalk
10/23/97
10/24/97
10/27/97
'i0/30/97
IBBY Regional Conference Children' s Lit
State Library of Iowa Documents Advisory Board
Technology Plan Work Session
Community Reading Booktalk - YA
Green, Habley, Heald,
Johnson
Habley
Clark
Nichols, Lubaroff
Green, Habley, Heald,
Johnson
11/1/97
11/5/97
11/6/97
11/7/97
11/8/97
11/8/97
11/14/97
11/17/97
11/19/97
Advanced Interact Correspondence Course
Developing Effective Interacts
CLP Seminar:
- Preparing Leaders for the New Millennium
IT Technology Fair
Festival of Books
NAGYC Iowa City Fall Conference
Community Leadership Program
Windows '95 Basic
Cataloging rules & MARC records reffesher
Andrew, Sh Brown,
T Brown, Carter, Chadwick,
Clark, Dyer, Faux, Hiett,
Mitchell, Patil
Nichols
Clark, Craig
Nichols
Black, Brown, Habley,
Nichols
Green
Nichols
Kovaciny
Heald
12/1/97
12/12/97
12/12/97
12/19/97
Windows95 - Intermediate
Community Leadership Program
Insetvice Day
DonorPerfect Training
Kovaciny
Nichols
All Staff
Eckholt, Milster
1/9/98
1/10/98
1/27/98
Community Leadership Program
ALA Midwinter, New O~eans
Customer Service Excellence
Nichols
Nichols, Quinn-Carey
Beery, Byers, Duncan
2/5/98
2/13/98
2/25/98
Community Survey Workshop
Community Leadership Program
Booktalk for Librarians & School Media Specialists
Craig, Quinn-Carey
Nichols
Green, Heald
79
FY98 Continuing Education
Page 3
3/11/98 Public Libraries Association Conference
3/13/98
3/13/98
3/18/98
3/19/98
3/31/98
Community Leadership Program
AcquiSitions Teleconferen~ce,_U of IA
Summer Reading Workshop
Telecommunications for Libraries
Unacceptable Employee Behavior
Clark, Craig, Fisher, Green,
Johnson, Penick
Nichols
Hall
Green
Kovaciny, Nichols
Morton, Nichols,
QUinn-Carey
4/2/98
4/2/98
4/10/98
4/22/98
4/23/98
4/24/98
Copyright on the Interact
Teams: The Good,-theBad & theUgly
Community Leadership Program
Archiving & Preserving Library Materials Workshop
City Personnel Issues Training
Supervising the Part-time employee
IEA Workshopon Grants, Levies, and Fund Raising
Black
Clark, Craig, Lubaroff
Nichols
Sa Brown, Delaney
All Permanent Staff
Carter, Delaney, Estle-Smith,
Morris-Jarvis
Milster
5/8/98
5/8/98
5/14/98
Drug & Alcohol Testing - Synchrony
Community Leadership
Weeding Workshop, State Library
Lubaroff
Nichols
Green, Habley, Johnson
6/4/98
6/12/98
6/25/98
Community Leadership Program
Iowa Heritage Exposition
ALA Annual Conference, Washington, D. C.
Nichols
Carter
Nichols, Quinn-Carey
STATE LIBRARY OF iOWA
1998 PUBLIC LIBRARY GENERAL INFORMATION SURVEY
(July 1, 1997dune 30, 1998)
81
Part I-General !nform:ltion
Iowa Public I .~ral:y Stati~ir~. Enter data in boxes with double li/let
1. Off · ~ Iowa City 1.
2. County' /~i~ii~!~iii~i;~iii~!~!~!!i!::::i!i!i~i~ii~i~!i~!~i~i~:Li!~i~:~i~i~i~i!!~ Johnson County 2.
!::.:::. :, i,:::)
4. Actual Nan~ofh)raty ;:;!/~i~iiiii~ii!;;iii:i::~iii;i:i~!ii-I0wa City Publ i c Library 4.
· !: s:s:is :::~:~[S:~:-~::;F:im.
5. LibraryDirector/Administrator Susan Craig S.
Line 3
REGION. Use the two-chatataer abbreviation only. U~e lhe al~r=viation for your region. CEaCentral, EC-~
Centrid, NC=North Central, NE=Northea~ NW=No~ SE-Southeast, SW=Southwest If you ate not ~ in
which t~ion you are lo~ed, please call the State L~raty 0-800-2484483) for help.
Line 4
ACTUAL NAME OF LIBRARY. Put thc name ofyour libran/(for example: Carnegie=Stout Public Library).
Line 5
LntRARY DIRF, CI'OR/ADMINISTRATOIt This is the name of the person hired to bc responsible for operating
the library.
Part ll-Staff
INCLUDE UNFn ~ ~n POSITIONS IF A SEARCH IS CURKENTLY UNDERWAY. INCLUDE ,M J. EMPLOYEES PAID BY THE
LIBRARY. - .....
Paid Librarians
All Other Paid Staff
:;:!Positions by=Number and FFE
Tot~ ~ by t~osition
14.75
42.15
A
Numl~r of Staff in Position
16.0
89.0
o
Lines 6-7
FULL-TIME EQUIVALENT EMPLOYEES, Pepoff figures as of lhe last day of the fiscal year. To ensur=
comparable data, 40 hours ~ v~ek has been ~t as the measure of full.time employment for thi.~ Surv~. To compute
full=time equivalents (FrE) of empio3nccs in any categoff, take the number of hours worked per week by all employees
in that catcgo~ and divide it by 40.
When figuring the Full-Time Equivalents (FTE), cam/your figure to two decimal places, but no more than twO.
Examples: ABC Library has 2 librarians and 1 clerical employee. One librarian works 20 houn per week, the other
works 6. Examples of Lines 6 -7 would look like thir
Line 6
2 00.6~ The 00.65 was the result of dividing 26 total hours by 40.
Form No. 259-2081 Rev 6/98 Public Libra~ General Information Survey
82
Persons with the ddeoflitaatian do paid work that usually ~ professional training and skill in the theoretical or scientific
aspects of libra~, work, or both, as distinct from its mechanical or clerical aspect. Staff members arc considered librarians
tJaey do prof_~_~onai librasy work such as o'imini~ratjoil, rcfere~ catalogjilg, or seJcc:tjon.
Line 7
ALL OTHER PAID STAFF, ,L 0o. 13 The 00.13 was affived at by div/ding S hours by 40.
This includes all other FIE employees paid fzom the reporting unit budget, induding plant operations, security, and
minlefmn~ IX&t[ For example, a clerical worker who works S hours per week is .13 FIE.
8. Masters of Librany Science 14.75
9. 0therCoUegeDegrte(2or4year)(exclude#8) 15.20
10. High School Graduate (exclude ~ and #9) 26.35
Line 8-10
10.
LEVELS OF EDUCATION Use the directions above (6-7) to compute full-time equivalents (FFE) for each level of
education. FTE is reported only at the highest level of education complemt and not included g~pain for the other levels
11. Number of Volunteers 252 11.
12. Annuai Total Nurnber ofHoun Worked by Volunteers 5,521 12.
Line 11
NUMBER OF VOLUNTEERS, Report unpaid I~xary workers. Do m include Green Thumb employees or employees paid
by anoth~ agency. -
Education :LeVel Achieved by =Director
Masters in Library Science
Bachelors in Librazy Science
Other Bachelors Degree
Two=year college degree
Some college
High School Graduate (or eqmvalent)
Did not graduate from High School
Is the fibrary director certified by the State Library? (Y or N)
Number of other staff members certified?
X
Form No. 2S9-2081 P, cv 6/98 Public Library General Infornmtion Survey 2
83
Part 11 l-Libr.'tr).' ! ,coane
Show all sourera of funds for 1997-98.
REPORT ~t,l, INCOME AS WHOLE DOt JARS ONLY; OMIT CENTS. flyour library does not have an item in its budget or
ifthe information is not availabk, ent~NA~ Include any funds~arr/ed overfrom the prrvinus year. Entereach source ofincome on
only one line, e.& if fines and/or fees ar~ included in Line 13, enter *0' in Line 21.
13.
14.
15.
15a.
16.
17.
18.
18a.
City Appropriation
Special City Appttla4.ation for Capital Outlay
County Appropriation (Enter Name of County)
Other County Appropriation '"
Federal Atsit~ance
]ricoroe from other contracting cities
Do Not Include in #13
c, om~ Johnson
::"
::i::.5iiSi'ii :i
Library services
~e~tr~cted ta state
+ franchise fee
2,571,054 13.
157,503 14.
258,186 15.
0 l.Sa.
0 16.
112,145 17.
0 18
41,778 ~ 181.
Lines 13-15 LOCAL GOVERNM~NT-SOURC!~-- All tax and non-tax receipts-allocated by lhe city (Measure #13) or
aam~ #15) of the public library, and available for expenditure by the public library. Do NOT inclu~ ~ the
.... value-of troy e/,~hi~ ot in kind nvices and the value of any gifts and donations, fines or fees. In-kind is the provision
of sc~ by another agency in pla:e of stone rash ml~xmrt, such as a situation in which tlic city pays the electricity for the
library, but not out of the library budget
Lhie 14
CAPITAL OUTLAY. All income fxom the city budge~d for fixed assets or additions to fixed assets, except for
purchase of fibraty equipmenL Include income budgt~ for sites, buildings, additions to buildings and futni.~hing~
Line 15, 15a COUNTY APPROPRIATION. List She county fmtn which you recciv~ the majority of funding on Line 15, with the name
ofthemuntyandlheanmum received. Listthe county from which you receive other funding on Line 15a, with the name
of the county and the amount received. If funding is received from more thnn 2 counties, list additional counties and
mounts on a sttmrate al~achment,
Line 16 FEDERAL ASSISTANCE. All revenue received from Federal sources.
Line 17
STATE OF IOWA REVENUES. Xncludc any state funds such as funds from regional contracts or interlibrary loan
(Access Plus) or Open Access reimbursements.
Line 18
INCOIffE FROM OTHER CONTRACTING CITIE$. Include all funds pore contracts for service with other cities, not
including your own.
Line ISa
OTnY-R GOVERNMENTAL REVENUES. All fundin& for scrviccs rendered, from governmental sources other than
those listed in imm 13-18.
Form No. 259-2081 Rcv 6/98 Public Library General Information Sun'ey 3
21.
84
19. Other Grants (Toud)
19o. List Grants (#19) Individually, by Title and Amount Gates
20. EndownzntsandGifis +transfer from endowmen:':~!~!/Gates' 70,046
Finesand/orFem 'i:i:~!::i~i~ii-~:!!:~:: ~:: .~ ' ~i::.~' ~ . :i-:: ~130,889
Carver 60,000
87,100
27,100
0
19.
21.
22.
22a.
Line l9 O'I'RERGRANTS(Tota!~ Tl~mmlrev~nuefmmntm-g~vm~entalgrants. A grant is a som of money given as financial
*--ism~e and intended to foster research or innovative projects.
Line 19a. List cach S~mt n:~ve~!and ti~amount aftl~l~'ant.
Line 2O
ENDOWMENTS AND GIFTS. P,~port all ~ and donations of money from all sources, other than grants (Line 19).
Ia:hsde inluest on gj~s of money. Do NOT include the value of g/its and donations of books or other h'brasy materials and
equipment.
Line 21 FINES AND FEES. Report all income from overdue fines, non-resident fees, photocopy fees, equipment nnml, etc.
Line22 OT!~J~INCOME, Rqxnt a!l im;/xue other than that given in Lines l9-21. Do NOT include the value of any contn~uted
service or the value of "in-kind" gifts and donations.
Line 22a BALANCE IN SAVINGS OR TRUST ACCOUNTS. Report the balance held at the end of the year. Interrot on these
accounts should he included in Line 20.
23a.
23b.
23c.
23d.
23c.
Local Government Operating Income (# 13, 15, 15a, lg, lga) spent for operating costs
SUite Government Operating Income (# 17) spent for operating costs
Federal Government Operating Income (#16) spent for operating costs
Non-C,,overnmental Opaating Income (#19-22) spent for operating costs
Total Operating Income (#23a-23d) spent for operating costs
2,871,018
103,701
o
369,320
3,344,039
23a.
23b.
23c.
23d.
23e.
Lines 23a-e
Line 23a
OPERATING INCOME. Operating income is 199%98 income which was used to operate the Ubrary in 1997-98.
Report only income used for operating expenditures. If the library received $30,000 in income from all sources but only
spent $2,5,000 for mndatd qzmting e:qx:ncliuazs, the operating income would be S25,000. Include federal, state, or other
grants which ~ usai for operating expenditures. Do not include: income for major capital expenditures; contributions
to endowments unspent in fiscal year 1998; income passed through to another agency; income such as gift funds or city
income placed in a Trust and Agency account; or any funds unspent in the previous fiscal year.
OPERATING INCOME FROM LOCAL GOVERNMENT. Report tax and nontax receipts allocated by the community,
district, or county of the public library and available for expenditure by the public library. Do not include here the value of
any contributed or in-kind services and the value of any gifts and donations, fines, or fees. Calculate operating income as
follows:
Form No. 259-2081 Rev 6/98 Public Library General Information Storey 4
(al) C-lc,mqe the atomrot of city appropriation (Line 13) which is operating income
(a2) C~c,,b,P the amount of county appropriation (Line 1~, ISa) which is opcrating
(a3) Co~c,d~ the amount of othcr govenmacnt a~-venue (Line 18, lSa) which is operating income
eToUd al, a2 and a3 to find the total Opepatin_~ ingOIDe from |oca] goveI/IDleot.
85
Line 23b
OPERATING INCOME FROM STATE GOVERNMENT. Rcpon funds distributed to public libraries by sta~c
go~....~.for expenditurg by the public h'bnmes. This includes funds from such sources as Open Access and Access Plus
amount of income from smc ~t (Line 17) which was used as oper~tln_,- income.
Linc 23c
OPERATING INCOME FROM THE FEDERAL GOVERNMENT. Report fcdcral govgnm~nt funds disuibuted to
public libraries, including LSTA monies distrib,~ by the sinus. C-sc, d-t,- the amount of income from the federal
gm~mmm (Line 16) which was used for operating expenses. Do not count funds which were received as income but not
Line 23d
OPERATING INCOME FROM OTRgR INCOME. Report operating income other than that reported in Lines 23a
through 23c. Include, for e~m.nle, gifts and donations, interest, library fines, and fees for service used for Opepling
expendimms/n FY 1998. (This ameum i~the tmal ofin~on~fr~mLme 19and 19a,(other gnmts), Line 20, (endowments
and gifts), Line 21, (fines and fees), and Line 7.2, (other income) ~pent in the current year). Do not include the value of any
contributed services or the value of *in-kind* gifts and donations.
Line 23c TOTAL OPERATING INCOME. Sum of Lines 23a through 23d. Total operating income should be in the rangg of 75-
X2S% of mud operating exnencUtms (Line 3Sa).
Part IV-Expenditures
All expenditures including grants and cooperative arrangements. If your library does not have an item in the budget, (e.g. utilities,
benefits, et~.), or if an item is not available or not applicable, enter NA. Round all numbers to the hearst whole dollar.
24. Salaries and Wages Coefote deductions) ]:.:::i::!i.:l 1,727,506 24.
25. Employee Benefits if Paid by Library (Insurance, Social Sccurity, p~rcmcnt, etc. )
26. Employee Benefits ifPajd by City/County i: ::: ~=J 0 ~ 26.
27. Print MaterialS(excluding serial subscriptions and microforms but including paperbacks) J 263,649 27.
28. Serial subsc~ptio~ (All foh~a~ including micro~che or microfilm) .:~=:: ~:::
29. Microforms (except serial subscriptions) :: :~ ] 0 29.
30. Video Recordings (All formats) '~ !~ ] 27,618 30.
31. Audio Recordings (All formats) ::= :i: I 34,38.l 31.
32. Films (All formats) !: :-:~ 0 32.
33. Computer Software :!!!!::~'::~::~135,267 33.
34. Other Materials ii::~:=:i~:J6,854 34.
35. Plant Operation if Paid by Library (Phone, heat lights, cooling) i:::: =~!!!i~ I2 93,411 3~.
36. Value of Plant Operation ifPaid by City/County i~ :~: ~iI0 36.
37. Equipment ':! :~ ] 133,3i2 37.
Form No. 259-2081 Rev 6/98 Public Library General Information Survey s
38. All Other Operating !~xpeqdimtm
Total of All Operating ExpeDdj~ (#24438, excluding t26 ~ ~36)
39. [ ~i~ ~ f~ Si~ B~i~n~ ~i~ ofOId B~n~
396,524
3,354,673
38.
38a.
157,503 39.
To ensz an:mine relx~-~ cmsuit your busas drm~ or city ctak togariling this seaio- 1L-port only such monies expeudai during
Uz 1998 ascal ymr, tegasdless ofwhen llz monies may lave been _re~__ived from Faleral, Sta~ local or othcr sources. REPORT ALL
EXPENDITURES AS WHOLE DOLLARS ONLY, OMIT CENTS. If your library does not have an item in your budgel or the
i~ormaZioa is aot avaL!abk, eal~r NA.
Line24 SALARIES AND WAGES. This amount should be the ulafies and wages for n!l librmy staff for lhe ~scal year. Include
mlaties and wages before d~luUion~, but exclude 'employee benefits.'
Line25,26 EMPLOYEE (FrinBe)BENEFITS, Tncbazfitsoutsid~ofsalarics~mdwagespaidandaccmingtocmployecsregardless
of wbeti~ lie benefits or equivalent cash options are available to nil employees. Include amounts spent by the repOttin~
- disability ino3o~ prOtenOn, unemployment compeneatiOn, woi~'s COmpCN:~tiOD, tuition, luid housiag beadits.
Empio~ benefits paid out of the p~blic library budget shotlid be reported on Line 2.~. The actual amount of empioyee
benefits paid by the city/county Lv reported in Line 26.
Line 27
papem~ books, governanent doc~ment% braille materials, ephemeral print materials, and the likc.
Line 28
SERIAL (Periodical) SUBSCRIPTIONS. Include here the cost of serial subscriptions, which are publications issued in
sucasivc parts, usually at ~ intervals, and as a rule, intended to be continued indefinitely. Serials include periodicals,
mag~-ines, newspape~ annuals (reports, yeadxx/s, etc.), proceedingot, and Uansactions of societies.
Line 29
MICROFORMS. lsdude here the expenditutm for microforms, which arc photographic reproduaiom ~f textual, tabular,
or graphic materials reduccd in size so that they can normally be used only with magnification. The two mmin types of
microforms are microreproductions on transparent anatemial, including roll miCrOfilm, apertlire cards, miCrO~ChC add
Lines 30-32 See definitions for Video Materials (Measure #46), Audio Materials (Measure ff~,~.), Film (Measure ~45)
Line 33
COMPUTER SOrFWARE. Enter expenditures for computer software, which includes procedures and n~x-ialecl
dnommentMion that instruct the c~r to perform certain types of tstdcs. in contrast to the physical components or deviccs
of a computer Cnardwate) (for exnxnple, WordPerfect, Paradox, Lotus 123, Pagemaker, etc.)
Line 34 OT!~-R MATERIAL Include nil expenditures for matnials not reported on lines 27-33, such as p-~mes, art prints, vertical
file subjea heading (not individual items), fdmstrips, etc.
Lines 35-37 PLANT OPERATION AND MAINTENANCE. Operation of Plant consists of the housekeeping a~tivities concerned
with k~-pmg the physical plant open and ready for use. It includes rent (if applicable), deamng, disinfecting, heating,
iightillg, Comnu,nic~,io~ ]Btefllet sereice. powl~. moving furDjtufe. handling supplies, carlag for grounds, and other such
homdzeping activities as are rqzntcd somewhat regularly on a daily, weekly, monthly, or seasonal basis. Includc minor
repairs (e.g. broken windows).
Line 36
Line 37
VALUE OF PLANT OPERATION, If the library does not pay all of thc costs a.gsociated with operating and majatnining
the library, report the actual amount paid by the city (e.g. city pays for heat, light) on line 36; if library budget includes
money for tclephone, rent, cleaning, etc., report on line 35. -
EQUIPMENT. Include expenditures for all library equipment purchased during the 1998 fiscal year. Includes microform
equipment, audiov/sual equipment computer workstations, nnd computer-related equipment
Form No. 259-2081 Rev 6/98 Public Library General Information Stmtey 6
Line 38
Line 39
B7
'~,L OTHEROPERATING EXPENDITURES. include all expenditures other than those given in lines 24-37.
- .-C),PITAL OUTLAY. Include funds for the acquisition of or additions to fixed assets such as building sims, new buildings
and building additions, new equipment (including major computer installations), initial book stock, furnishings for n~w or
d, Xpa~ bnilding~ and IL'W W. hidgs. This cEltides rCplpCenwnt ~ ~ Of ~ flli31ishin~t,g afld equipment, regular
putchain of h~mry matmais, and investments for capital appreciation.
Part V-Library Collection
43.
44.
45.
46.
47.
48.
4 1. counted in ~40, number of volumes)
Current Seria]/P~oclical Subscriptions
42. number of titles)
tkmks in Microram Format (Report rottuber
of titles: exclude serials and dupficate
190,926
0
DuringYear~! During
Audio Materials (Number of volumes)
Films (Number of volumes)
Video Materials (Number of volumes)
Computer Application So~wa~ (Number of
volumes)
Other Library Materials (# of volumes)
23,033 13,854 200,105 40.
0 0 0 41.
624 8 6 626
42.
0 0 0 0
43.
17,034 ) 2,370 479 18,925 44.
0 0 0 0
45.
11,842 1,773 [ 591 13,024 '16.
0 ~ 0 ~ 0 ~ 0 47.
1,259 ~ 281 ~ 98 ~ 1,442 48.
A
NUMBER ItgLD AT START OF YEAR - The number of volumes and/or the number of titles owned by the librat}, at the
start of the fiscal year (July 1, 1997).
B
NUMBER ADDED DURING FISCAL YEAR - The number of volumes and/or rifles added to the wHoaion during the
fiscal year whether through purchase or donation.
C
WITHDRAWN DURING FISCAL YEAR - The number of volumes and/or tides "weeded' or lost during the fiscal year.
Line 40
BOOKS AND SERIALS. Books ate nonpetio~cal printed publications bound in hard or soft covers, or in loose-leaf formal
Serials are publications issued in successive pans, usuaily at regular intervals, and as a rule, rotended to be continued
inddmitely. Serials include periodicals (mg~Tine~), neivspapers, nnntmlg (reportS, yealJoooks. etc.) ilaexBoir~ proceedingq,
and tmnu_etions of societies. Include books, bound periodicals and newspapers, government docun~nts, and paperbacks.
Exclude microforms and pamphlets. Except for the current volume., count unbound serials as volumes when the library has
at least half of the issues in a publisher's volume.
Line 40
VOLUMES. For reporting puqxscs, a voltmac is a physical unit of any printed, typewritten, handwrittcn, mimeograpixcd,
or processed work, contained in one binding or portfolio, hardbound or paperbound, which has been catalogcd, cla~ificd,
and/or otherwise made ready for use. Include cstimate of unptocessed paperbaris here.
Form No. 259-2081 Rev 6/98 Public Library General Information Survey
88
Line40, 41
Line 42
GOVERN~NT DOCUIVIENT. Any publication in book, suial, or ocher form of h'bra~ ~',~,erial that is published b~
-a gow.,,,mc~ragmac% e.g., tbc publication of fcdml, mtr., local, and fomgn pm'nnnts and of mtcrgovcrnnntal
Org~niTntiOn~ 11} WhiCh g~ b~.~}llg ~ IlppOilt 14P. pf~filL~jV~g, illCh ~ th~ Unit4~d N~IjOK OTE~anintiOn Of
~ ~ Slid th~ Eric ]~iliC Commieeion T~O not include p~rrlphlet~.
CTTIaRrNT S~ERIODICAL SUB$CRIFflON& This refers to the arrangemenu by which, in return for a sum
paid in advanz, pcr~__i~s. Mwspagts,-or other mials are providcd for a specified amber of issues. Count subscriptions
puxctmscd from the h'oraxy's _h-dS. and thcmc dnnnt,.d tO the la0mry as gifts. Cotrot flues. including duplicates, not individual
issues. Incluckc the toad number of subscriptions for all ouUcts.
Line 42, 43 TITLES. For reportin5 pmlxses, a title is a publication which forms a scpante bibliographic whole, whether issued in
one or several volumes, reels, discs, slides, or parts. See Lilac 29 for a definition of Microfdm.
Line 44
AUDIO MATERIAL Ag~z~ic:tennf~rmamia~mawhi~h~~unds(~n~y)ar~st~red(r~c~rded)andt~atcanb~r~pr~duc~d
(plays! back) n~chanic~Sly or e. la:tronically, or both. This inclucics records, audioc~_~c_TTcs. audiocartridgcs. auciiodism.
Line 45
FILM. The tsnn film is mzd intff~hnw~gesbly with "nzotion picllR* which i~ a l~gth of~lm. with or without
sound, bearing a sequence of still images that ~nat~ the illusion of movement when pmjectal in rapid sur~N~ion
lgm24framm per smnaxl). Motion licmtm are produced in avariety offormats (cartridge, cassette, loop, and r~i). Motion
picaIre m amy bc 8mm~ supea' 8mm~ ]6mm. 35ram. 5Smm Or 70 ram, CO.!it fi]lnstrips 2 Other (Linc 48).
Line 46 VIDEO MATERIAL. Thesc are materials on which picturcs are recorded, with or without sound. Electronic playback
reproduces pictures, with or without sound, using a television m:eiver or monitor.
Line 47
COMPUTER APPLICATION SOFTWARK lnr. Jutks pmcedm~s and n~ociou,d documenlation that intotact t~ computer
to perform certain types of tasks, in contrast to tlz physical components or devices of a computcr (hardware) (for example,
WordPerfect, Paradox, Quattm Pro, etc.)
Line 48 OTHE-R Inchdc all ~ not already zcponed, such as CD-ROM based information products (for example, el~c
cncyclo!~ on CD-ROIvi), p,ffics, art prints, vertical file subject heading (not individual items), ~lrm~p~ etc.
Part VI-Library Loan Trans:tctions -
49.
50.
51.
52.
53.
54.
55.
55a.
56.
56a.
56b.
Adult Books I 476,862
Chiidren's Books
Films
Video Recording
Audio Recording
Periodicals
All Other Items
Total Circulation
Circulation to Reciprocal Borrowers
Tolal Annual Circulation to the Rural Population of Your Own County
Total Annual Circulation to Your Own City
I 263,281
I 0
· ' I 246,244
162,167
' 18,438 I 19,770
1,186,762
148,199
95,470
1902,864
49.
50.
51.
52.
53.
54.
55.
55a.
;56.
56a.
56b.
Form No. 259-2081 Rev 6/98 Public Library General Information Survey g
57.
58. Provided to other h~mies
60. Number of Rtgimtn~l Borrowers Added
61, Numlxn'ofRtgistemd~ Withdrawn
6It Currem Total P,~imrafion
61b. Year R~gimxafion Film Were Last Weodal
62. In-Library Malefinis Use Annually
63. Total Annual Attendance in L~raty
]v[lteril~ Ul~/Attendsnt'e
I
,I
89
669 57.
559 58.
,m
55,940 59.
9,166 60.
56,051 61a.
1,998 61b.
971 379
665,322
62.
63,
Lines 49-55 CIRCULATION TRANSAC*HON. Tn~ total annual circulation of all h'braty materials of all types, including renewals.
Ncm:: Count all mnwfials in all formats that axe charged out for use outside the Ubm~. Count lnterUbmty loan transactions
only for items boffowed and checked out to customen. Do not include items chedzd out to another nbraty. (Do not use
eireulatioa mul~plier~ For example, if · rdm is checked out and shown to 30 people, emmt 1
eirndafion, not 30. Do not report "automatic renewals" as fjn:ulafion.) Rgport annual totals.
Line 50 CIRCULATION OF C!m nREN'S BOOKS Children those which are
· . ' 'sbooksare intended for use by petsons age 14 and
Line 56
RECIPROCAL BORROWI~It A nonresident borrower with a valid librat), card fxom another h'brary. Include only
G~tRI$ ID IOWa h'bli/y palfolks. Do Dot incAud~ cifg~dnfiOns [O patfOilS ~ by contracts with cities or counties. This
is an annual total, but it may be based on a sample period survey. For a I week ~ample, multiply the sample period total by
52. (Reciprocal borrowers ate thcme who would qualify as Open Access participants, even if their library is not an Open
Line 56a RURAL CIRCULATION. This is circ-!~on of all types of materials m persons who are rural residents of your mm~.
Also include those who have a valid card from another city but who actually Uvc in the unincorporatcd area of tim nasm
Line 56b
CITY CIRCIJI~TION, This is circulation of all types of materials to those who actually live within the ci~ hmsm d Mm
city your fibtory was estabUshed by ordinance to serve. Do not count here circulation to rural residents who Im~ · ~
card from your city library.
Line 57-58
INTERLIBRARY LOAN. A transaction in which h~rary material, or a copy of the material, is made avaaks~
h~rary to another upon ~ It incl,~s_ both lending and borrowing. The libtaxies involved in interlibrary imm m am
under the same adminLqrafion. Include items loaned to or borrowed from the State Libmy or the Regional
including A/V. Report annual totals.
Line 59
REGISTRATION. R~port the tmal number of people holding valid Ubnu7 cards as of July 1, 1997. 0fyour library does
not now have an accurate method of counting registration, for put~ of consistency the State Library recommends using
a 3 year xeg,mation period. Multiply the total number of patrons registffed during the last fiscal year (1997-98) by 3 to get
your estimated total number of. Ubrary registrations.)
Lines 60-61 REGISTERED BORROWERS. Report the total number of registered borrowen added and withdrawn in FY 1998.
Form No. 259-2081 Rev 6/98 Public Libraxy General Information Survey 9
Line 62
Line 63
90
L[BRARY]~4kTF..RXAL~USF. Rt~poft fi~-lota]lluHIb~of!llal~ialstis~dinth~!ibfary, but !iot check~ouL This includes
f~fel~!l~ ~ p~l~xlkals ~ nil oth~ library mnt~"ial$ ustd Within IJ~ library. Follow the insauctions in the ~
~m,~mantml, hut _t~n~_a on~week nmple. Maltiply by52 to calculatt an annual total. Annual totals based on a daily
TOTAL ANNUAL ATfgNDANCY IN LIBRARY. P,~x~rt the total number of persons entering the library annually
i,,~,aing pena~ a~,~ding ~ m-esing~ and thee persons requiring no haft seavices. Follow the instructions in the
~,~, M~qm'~ manual but oonduct a one week sample. Multiply by 52 to talc,,in,~ an annual total, which is used by the
national statistics project. Annual totals based on a daily count are also acceptable. This information is required annually
for the national statistics pro~_-~_~ FSCS.
Part X:ll-Output Measures
(>4. Number ofRefete. nce Transactions ,~: :?] 689
65. Number of Refea~nce Tranncdons Completed in th~ Same Woddng Day -::... :.:~633
68.
69.
70.
71.
72.
73.
74.
Number of Tides Sought :: i 325 66.
Number of Tides Found ~: 176 67.
· '.:,SubjeGandAUthorF'dl~:(lnaTypi~ Week)::: ': ::~ :':' :'
Number of Subjects and Authors Sought ~ 2 37 68.
Number of Subjects and Authors Found ~ 186 69.
' ' · ' :Browse, F'di Rate {In ,'Typical Week): '.. ' .'
Number of Browsers Seeking Material I 70.
Number ~fBmwsen Finding Something =-I
Document Delivery (ln aTypicalWeek)'
Number of Requests for Materials Not Immediately Available
Materials Delivered Within 24 Bouts
Materials Delivered Within 3 Days (excluding #73)
309
280
481
60
63
71.
73.
74.
Form No. 259-2081 R~v 6/98 Public Library General Information Survey
91
75. Matm'ials Delivered Within 7 Days (exdmting #73-74) ] 1Q2 _ 75.
76. Materials Delivm:d Within14 Days (exduding #73-7J) ~ 9~ 76.
77. Materia~ Delivered Within 30 Days (exduding #73-76) 5 3 77.
Line 64 NUMBER OF REFERENCE TRANSACTIONS. Definition: A reference Uansaction is an information contact which
inVOlVeS the kz]owledge, use, r~commendntio!ls, interpreLllion or in.~'ll~On in th~ ~ o/OM Or more infor!!lahon sources
by a member of the library staff. The mm includm information and referral service. Information sourcs include printed
and non-prmtai materials, internet, Fitst,Sau~ snghine-~le d,Mahnq{~, CalldOgS ~ Other holdings, monk and
through communid'~On Or refgHal, other librdriea azld institutions and Irasons both inside and outside the librasy. The
request may come in penon, by phone, by fax, rrmn. or by electronic mail from an adult, a young adult, or a child.
Do not count ditectional transaction or questions of rules or policies. Examples of dirmionn~ Innsactions are "Where are
the childmn's books?" and "I'm looking for a book with call number 612.3." An example of a quesljon of rules or policies
is "Are you open until 9:00 tonight?"
Note: ff an actual count of reference ~ons is unavailable, d~tennine an annual estimate by counting reference
Ira,t~-ticmq during a typical week in ~ and multiply the count by S2. A ~ypicai week" is a time that is nsither untt~any
busy or ummually slow. Avoid holiday times, vacation ~ for key staff. Or days when unusual events are taking place in
th~ commUIljty Or in th~ ilbraty. Choose a week in which the libraxy is olgn its regular houn. Include seven consecutive
calendar days. f~om Sunday through Saturday (or whenever the library is usually open.)
Line 65 NUMBER_OF REFERENCE TRANSACTIONS COMPLETED. Report the number of reference questions completed
Line 72-77 DOCUMENT DELIVERY. This is ameasure of how rapidly items are obtained which are not immedislely available.
*Docmnnit" in this sense means anything requesl~ by a patron. in the Output M~res manual you will find instructions
for how to count the delivery thnes. Delivery means any method used to fill the request. including interlibrary loan and
regn,es.
V.III-FSCS Statistics ' '~ '
These items are specifically formatted to be reported to the Federal State Cooperative System (FSCS) for Public Library Statistics
78.
79.
80.
81.
82.
83.
84.
Central Library Facility
Branches
Bookmobile
Other Service Outlets
· = :..=: ;. ~ i = ::ii ! =: : = Other FSCS
Total Number of Reference Transactions in 1997-98
Total Number of Hours Open Each Week (Main Library)
I
1 78.
0
79.
16 gl.
174 82.
14.75 83.
64 [ 84.
Form No. 259-2081 P, tv 6/98 Public Library General Information Survey H
g2
gS. Toad Number of Houn Opm AnnmUy (Dupucated)
86. Total Circ-~.,don of AH MatErials r'_atn~oged as "Children's"
87. Total N~ ofPeople Alte,,ding Ia'brary Programs for Ch~dren
--Notion W87: Regardless of the ag~ of the participant
:) 3,217 85.
:~. 345,003 86.
......... ::i! 17,154 s?.
Lines 78-81 NUMBER OF SERVICE OUTLETS. Use this seaion to report all service outlets as d~Ened below. Savic~ umts that
are NOT OPEN TO THE PUBLIC are NOT to be reported as public service oufiets. Service must be prov/ded on a
Line 78
CENTRAL LmRARY. Enl~r the~ofCentml Libratks, AC, amaI~ is the single unit librmy or the unit where
the principal colleaions are kept and handled. Also called Mni- Libray. Some county, multicounty and regional library
SySlga!lS may B0t ]!ave a Billin h~al7. Sollie systems !flay have all o,lminieratj~ Geiltcr which is separate from the principal
collec, ic,,- and is not open to the public.
Line 79
BRANCHES. E.m~the numb~ofbranch ~ Abranch h'bra~y is an auxiliary unit of an Adminiuradv~ F.,ndty which
has at imst all of the following: (1) separate quahas, (2) an organized coDecOon of library materials, (3) paid stai and (4)
regula~y sc~-d,,:ed hom's for opening to the public: .... ·
Line 8O BOO KMOBn-tS. These are trucks or vans speciall~ equipped t0Cany books and other hbrary materials; they save as
traveling branch h'braries. Count ~z number of vehicles in use rather than the nmnber of stops the vehicle makes.
Line Sl
OTH!r-R SERVICE OUTLETS. Enter the number of other service outlets. Examples arc oullcts in senior citizen centas,
dwy cn~ccnten, jnlk, or other org~niTn~on~or institudons with small and frequendy changed coUeaions of books and other
Line 82
TOTAL NUMBER OF REFERENCE TRANSACTION~ See defmilim of reference transaction (Line 64). This total
is ttmdx~ by multiplying the number of teferenm Innn~ons in a sample period by the appropriate multiplier to arrive at
an annual figure (i.e., if there were 100 Lmnp_~ionS in a w~k, the total would be 100 x 52, or 5200).
Line 83
Line 84
FTE with ALA ACCREDITED MI.~ fium an istqiaginn accredited at the time of graduation. FIE is Full Time Equivalent
(Measure #6-7), ALA is the American Labrap/Association, IV[IS is the Master of Library Science ~gree.
HOURS ~)PEN PER TYPICAL WEEK (Main Library) The total of hours open in a typical week.
Line 85
TOTAL HOURS OPEN PER YEAR. (Duplicated) Total nnnua] public scrY!'ce hours for nil ou~ets combitmi !f the
library has no branches or bookxnobiles, has the same horns year-round, and was not dosed other thnn the tqslady
schahded days and times, multiply the value given in W84 limes 50 Io deurmine the value for W85. For ey~mpk, if tht kbta~
was open 20 hours per week year-round and was not closed for construction or ~ #g4 is 20 and #85 is 1000 M Oat
h'brary had summer hours which were less or gmator than winter hours, or has branches or boolanobiles, or wus tinsad Sat
t~air or re. modeling, one of the following scenarios may apply.
Report,the sum of all public service hours for all library fadlilies Cmduding bookmobiles) for the endr~ 3sat. I~r
bookmchfies, report only the hours in which the bookmobile is open to the public. lncluttc only branches or !a ~ ~ t '
which conform to the definidom in Line 79 or Line 80. Do not include hours for deposit collections or other similar m
hours, Total nnnaml bOOtS Should refiea any increase or decrease in hours during "sununer hours." Subtract the total houn
that the main l~raty, bookmobilm, or branches were closed other than regulady scheduled days or hours. Linc 85 is intended
for the purpose of filustration only:
SCENARIO ONE:' The !ibraz7 is open the same number of hours year-mud and was closed only for regularly
· scheduled days and tim. Muldply hours open per wcek timcs 50 weeks.
In Scenario One, if the library is open 20 hours per week in Line 84, the value entered for Line 85 is 1,000 (20 hours
Form No. 259-2081 Rev 6/98 Public Library General Information Survey
93
xS0wmks). This is the only genafio in whidx it is approp~te to use the mulfiplier of S0 weeks.
SCENARIO 'BVO: Tbe httary is opm2~ hmus pa,sm:k ln tlie winla and 20 ~ ~ ~ ~ ~r. Wm~r
~ ~ ~ ~ ~ ~ ~ 12 ~. ~ ht~ ~ d~ for 10 ~ ~ ~ ~ ~ for
~i~ ~r 3 ~ ~ ~ ~.
~ ~o T~, ~ foH~g ~o~ ~d ~ ~:
~nO~ -M~p~25~)x~(~)for~~~ l~(al)
~p~ 20 ~) x 12 (~) for ~ ~ - 2~ (~)
-~ al + ~ - 12~
Bran ~ ~~ ~e n~ ~ ~ ~ cl~ for ~o T~, ~ m ~ 10 ~)
~) - ~ ~1)
Total
x5
-C-tC, doJe the numba of horns dosed for rcmodsqing. multiply 3 (weeks) x 25 (hours) = 75 (b2)
-Addbl +b2-, 125
-~ubtra~thounclomlfromhounopem- 1115
SCENARIO THREE: The libtroy has a main h~mmy, gve. ral branchre, and a boc'-mobik. Using the methodology
outlimd in ScamrioTwo, the tmal houmfltesch outlet are cakulataL Annual hours for ench unit are added together
Line 86 TOTAL CIRCIKATION OF MATERIALS CATALOGED AS "Ci~I.FIREN'S"..The total circ-lntion of nil childrcn's
Line 87 CHILDRKN'S PROGRAM ATI'KNDANCK. A count of the aurtiem~e at aH progrnm~ for which the primm~ audience is
childrcn. Include adults who sm,~_,~__ chikircn's progums. For Line 86 and Line 87, "children" arc considcrcd persons agc
14 orundm'.
P:trt IX-Addition:tl !nforn~:ttion
Information provided is entered into a database at the State Library and will be provided upon request.
88.
89.
91.
Does your fibrary have a Friends group? Yes xx No__
(If yes, please list name, address, and phone number of contact person)
Name Larry Eckho]t 90. Phone 319-356-5205
Iowa City Public Library, 123 S. Unn Street
92. aty
Iowa City, IA
93. Zip 52240-1820
94.
95.
Arc your libra~ facilities handicappat accessible? Yes x
(List all branches separately)
How many square fat of space in your library? 47,000
No
96.
Did your library have a referendum within the past year?
Was it successful? Yes No
Yes No x
97a.
97b.
97c.
98.
Hourly salary of the director ........... $
Hourly salary of assistant director ....... $
Hourly salary of the children's librarian... $
35.78 perhour
30.33 perhour
Z~.b3 per hour
Total population of the cities your library serves by contract? (Exclude #99) 60,148.
Form No. 259-2081 Rev 6~98 Public Library General Information Survey 13
94
List cities which contract for service (excluding your own) with populations
Annual nggting room use 968
(Not library sponsored. This nmasure is not in tbe Output Measurm manual. k is to be used to count fig number of
timm the room is used for non-library programs.)
Ifyes, amount appropfiamd S
63,456
102. Number oftotal libtaty matmials (volunms) cataloged as children's owned by the library
(As of June 30, 1998, if availabk)
103. Amountspentforcontinl,ing-~,-e-?~m$ 14,189. Inc-hde all exlgndimres mlated to training of libratY staff or
104. Number o/public access Internet terminals available in the library. 6
105. Does the library have a public access Internet policy? Yes x No
106. If the library has public Internet terminals, do they have filtering software? Yes No x Som~
Line 98
Line 99
Line 100
Line 102
Line 104
Line 106
TOTAL POPULATION OF CTrlES YOUR LIBRARY SERVES BY CONTRACT. Contram are writtin
and specify services provided and anmunt of annual compmsation. Do not include contracts with county
supervisors for rural service.
TOTAL POPULATION OF CITIES YOUR LIBRARY SERVES BY INFORMAL CONTRACT. List
eggs in your county which have no library, ~ citizens use your h~raty, but which have no formal contract with
your library. Also list total population for those cities.
ANNUAL MEETING ROOM USE. Report the number of times the libraty's meeting room(s) is used for non-
library sponsored progrdn~ or meetings.
NUMBER OF TOTAL LIBRARY MATERIALS (VOLUMES) CATALOGED AS CHILDREN'S
OWNED BY THE LIBRARY (As of Jtme 30, 1993). Includ~ all items counted in Lines 40-48 which
cataloged as children's. Ctfavailabi~)
NUMBER OF PUBLIC ACCESS INTERNET TERMINALS AVAILABLE IN THE LIBRARY. These
are c~mputers with Internet that can be used by customers.
IF THE LIBRARY HAS PUBLIC INTERNET TERMINALS, DO THEY HAVE FILTERING
SOFTWARE? Filtering software is installed on a computer or a network server, and is rotended to block access
to objectionable sites on the Internet.
Form No. 259-2081 Rev 6/98 PubUc Library General Information Survey
95
FSCS Electronic Technology Survey
The U.S. ~ of Fd.c'~6on is collecting information on sleotronic technology in public libraries. This survey
6 questions.
Leave blank any of the questions that do not apply to your library.
107. Does tit public library have smss to dz Interact? Plms~ 6hnck th~ appropria~ box bauxl on tlg following d~nition.
Libraries that hav~ Intmnst ~ from IRIS, INS, or otigr gtvi~ pmvid~rs should answer YES to this quution. Also,
libratim that partioipats in tim FireStorch project should answ~ YES to this question.
Offgial 13~.6ni6m. Tim Imam is tlz mUmion of reworks that ramsot govgammt, university and omnngrml agm~im and
i~ unifi{~! by dg ug of a ,in~ie promool suit~, TCP/IP.
Not~: P, glxxt dm h~mry as having ]ntmgt arms only if ores or mor~ oftbe following grviczs am annsible: world wide w~b,
trine, file txans~ protoool, or cxamnunity nmvork. Do not report a library that has ac~x:ss to elex:troni~ mail only.
108. If the library ks Internet access, answer yes or no to _,~,"h of the following questions. Only one selection should be
chcc. ksdasaYES.
I Library staff only?
~Staff and patrons (with staff assistnee)?
109. Does your library provide access to electronic services (e.g., bibliographic and full-text deCabases, multi-media
products)? This would includ~ ~ services such as Dialog or FirstSearch as well as in=house resources such as CD-ROM
based periodical indexes (e.g., InfoTrac).
Official Definition: These are electronic services provided either in the library or by remote access to the library. Include
resources owned or leased by the library and access to remote databases and commercial services. Included are both direct
patron ms and staff access on be, half of patrons. Do not include Internet access.
Form No. 259-2081 Rev 6/98 Public Library General Information Survey
96
110. Numbff of library materials in electronic foal Do not inclucle cxxnputer application softwan for programs such
as WotdPerfu:t of F.,x~. Do ~ m~rials tha~ are ~urn~fly r~port~ as "Oth~" in the Co!leaion c~m:~ory of th~ Annual
Surv~, includin_.~ such irons as CD-ROM based encydo~ (e.~., Groli~r). Report the number of units.
Number of library materials in electronic format
574 I
111. Operating expenditures for library materials in dectronic format, How much money was spent for the items in
qucsticm 1107 Forthc mostpart, cxpcnditurcs should bc for the CD-ROMs, disks, or tapcs. In somc cascs whcrc acomputcr
was included as part of the packagc (lnfoTrac, for crampie), the cost of the entire product should be included. F-Stin~tOs are
acute for this question, and are actually encouraged. Don't include ex~ for the types of itans that arc excluded
in question 110.
I Operating expenditures for Ubrary materials in electronic format ] $ 35,287 ]
Otfnal ~ Report operating expenditures for materials considered part of the collection, whether purchased or imscd,
such as CD-ROMs, maSnctic tapes, and nmgnctic dim, that arc designed to be prcr, a.m~ by a computer or similar
for ccluiprnent when the cost is inseparably bundled into the price of the information service product. Exclude opcrati~
expenditures for library systnn software and microcomputer sothvarc used only by the library staff.
112. Operating expenditures for Electronic Access. Report only operating expenditures, not capital ex~~ for ncw
computer systems.
Operating expenditures for Electronic Access
I$NA
Official l:)~-i~joe: P,c~n all operating exlxnlimn~ from the Ubrary bud~ct ass~iat~ wi~ ~ to clcetronic materials and
services. Include cm~utcr hardware and sothvatc used to support library operaZions, whether purchased or leascol, mainframe
and micnxanputac. Induc~ expemiitures for rr~intenan~. lncluck expenditures for equipment used to run information service
products when that expenditure can be separated from the price of the product. Report expenditures for services provided by
national, regional and ~ bibliographic ~ networks, cxxmortia and commercial services. Report all fees and usage costs
associated with such services as OCLC FirstSearch or electronic document delivery.
Form No. 259-2081 Rcv 6198 Public Libra~ General Information Survey t6
5
BOARD OF LIBRARY TRUSTEES
GENERAL ;IBILITIES
The Board
ered by state law
specific list of legal
in order to plan and
all aspects of the o
control of all monies a
sors or given to the library
competent staff to administer
of City Government with
approved by the City Council.
City policies in all areas that do not
;es of the Public Library is a semi-autonomous body of nine persons em
city ordinance to act as the governing body of the library. The
~onsibilities includes: determining the goals and objectives of_ibrary
services; determining and adopting wdtten polici overn
of the Library; preparing an annual budget and ha exclusive
by the City Council and the Johnson County of Supervi-
lugh gifts, bequests, contracts, grants or employing a
and carry out its programs. The ird is also an arm
by the City Council and its p :ipal operating funds
oard therefore seeks at all times work in harmony with
with its statutory
ACCOMPLISHMENTS IN FISCAL
t97
Worked with City Council to revise on
part of a multi-use facility including
al building p to include library expansion as
library and parcel 64-1a.
Celebrated the Library's centennial with a
ed the January birthday party.
Four thousand people attend-
Successfully sought funding to keep the
August) for the first time in 85 years.
!n most summer Sundays (all except
4. Added position of Circulation Servi< Coordinator,
reclassifying an open position.
:r requesting for three years, by
5. Supported improved access
magazine database.
electronic information
purchase of a full-text
6. Improved staff
service provider.
Ih purchase of catalog
OCLC, the largest
7. Adopted update to
plan and reviewed bi-annual progress >orts.
8. Reviewed and policies related to Hours of Service, Use of C rdholder file, Fi-
.nance, Volun and Public Relations.
9. Propose a contract for service to University Heights with the Coralville P blic Library.
10 e program to provide funding for local libraries.
PLANS FOR FISCAL YEAR 1998
· expansion oposal.
1. Build support for downtown library t~
2. celebration of the Library's Cen .
4. uct a community survey epar n for next long range planning cycle.
5. Ex drop-off sites for return of lib ry materials other than the downtown building.
Increase }ment activities avli~a:le to Board members.
Increase
understanding ~nd involvement in, strategic planning.
8. Expand Irld
in technology.
information in the library and plan for needed upgrades
9. Review orientation
new Board members.
10. Support state-wide
increase state aid to public libraries.
11. Revise form used for an ~al director evaluation process.
12. Review policies as nee
13.
Encourage coopera1
County Community
14. Assist the Fdends
BOARD MEMBERS
Chades Traw, Presid,
Stephen Greenleaf
Mark Martin
Margaret Cox
Philip Hubbard
Mary McMurray
K. Jesse Sin, In
Anne S~encer
Jim Swaim
with a ea libraries and organizations, including the Johnson
.rki~ ~g roup. .
~tio ' ' ' ·
88/24/98 09:53:17 319-354-4213 -> 3193565089 IOWfi CITY CLERK Page 081
Johnson County [
__ i~ iOW~t ~
Joe Bolkcom, Chairperson
Charles D. Duffy
Jonathan Jordahl
Stephen P. Lacina
Sally Slutsman
BOARD OF SUPERVISORS
CORRECTION
August 25, 1998
INFORMAL MEETING
Agenda
1. Call to order 9:00 a.m.
2. Review of the formal minutes of August 13tn and August 19th
3. Business from the County Engineer
a) Discussion re: pavement marking quotations received.
b) Discussion re: purchase of two new 1999, 60,000 GVW trucks to
replace two 1990 trucks.
c) Discussion re: bids received for Johnson County Bridge Replacement
Project BROS-52(46)--8J-52 (on Calkins Avenue SW over Old Man's
Creek in Section 33-79-8).
d) Other
Business from Dr. Craig Mosher, Director of
Health/Developmental Disabilities Services of Johnson County
Mental
a) Discussion re: renewal of contract with The Arc of Johnson County.
b) Discussion re: renewal of contract with Hillcrest Family Services for
counseling and recreation services.
c) Discussion re: contract with Washington County Developmental
Center for supported employmere and work activity services.
d) Other
913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086
88/Z4/98 09:53:4? 319-35q-4Z13 -> 3193565889 IOW~ CITY CLgRK Page 08Z
Agenda 8-25-98
Page 2
Business from Larry O!son, Driver for S.E.A.T.S. re: hiring process for
the S.E.A.T.S. Director. discussion
Business from Jim McGinley, Director of Johnson County Emergency
Management
a) Discussion re: appointment as Johnson County's Authorized
Representative with FEMA and the State of Iowa in the requesting of
disaster relief funds for Johnson County.
b) Discussion re: "Presidential Declaration of Disaster" for Johnson
County and some 20 other counties in Iowa for the tornado of May 15,
1998.
c) Other
7. Business from the County Auditor
a) Discussion re: actual FY '99 Revenues and Expenditures thru July,
1998.
b) Discussion re: Resolution 8-27-98-T1 transferring from the Rural
Capital Projects Fund to the Rural Basic Fund.
c) Discussion re: FY '99 budget amendment.
d) Other
BB/R4/gB B9:54:13 319-354-4Z13 -> 3193565889 I0~ CITV EI,gRR Page 083
Agenda 8-25-98
8. Business from the Board of Supervisors
Page 3
a) Discussion re: Military Exemptions and Homestead
approval and denial of applications for Iowa City.
b) Discussion/report re: Census 2000 mailing. (Carol)
c) Discussion re:
d) Discussion re:
(Joe)
e) Discussion re:
g)
h)
Tax Credits
mission statement for Johnson County.
regular meeting with appointed Department Heads.
appointments to the Johnson County S.E.A.T.S. Para-
Transit Advisory Committee.
Minutes received
1. Johnson County Board of Social Welfare/Cluster Board for July 29,
1998
2. Coralville Public Library Board of Trustees for August 5, 1998
3. Johnson County Decat Project Executive Committee for August 6,
1998
4. Empowerment Area Steering Committee for August 7, 1998
Reports
Other
9. Discussion from the public
10.
2:00 p.m. - 4:00 p.m. - Work Session re: Johnson County Land Use Plan.
discussion
11. Recess