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HomeMy WebLinkAbout1998-09-22 ResolutionRESOLUTION NO. 98-297 RESOLUTION TO ISSUE DANCING PERMIT BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Dancing Permit as provided by law is hereby granted to the following named person and at the following described locations upon his filing an application, having endorsed thereon the certificates of the proper city officials as to having complied with all regulations and ordinances, and having a valid beer, liquor, or wine license/permit, to wit: Radisson Hotel - Iowa City - 2525 N.Dodge Street It was moved by Th0rnberry and seconded by Vanderhoef as read be adopted, and upon roll call there were: that the Resolution AYES: NAYS: ABSENT: Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef Passed and approved this 22nd day of September , 19 98 . City Attorney's Office a\danceprm.res Prepared by: Kevin L. Doyle, Assistant Trans. Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5253 RESOLUTION NO. 98-298 RESOLUTION AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND FILE AN APPLICATION WITH THE UNITED STATES DEPART- MENT OF TRANSPORTATION FOR A GRANT UNDER 49 U.S.C. 5307, TO BE USED FOR TRANSIT OPERATING AND CAPITAL ASSISTANCE FUNDING. WHEREAS, the City of Iowa City operates a municipal transit system; and WHEREAS, Section 5307 of Title 49 of the United States Code (U.S.C.) authorizes the Secretary of Transportation to provide grants for mass transportation projects; and WHEREAS, if the City receives a grant from the U.S. Department of Transportation, the contract for financial assistance will impose certain obligations upon the City, including the obligation to provide the local share of projects costs; and WHEREAS, pursuant to the provisions of Title VI of the Civil Rights Act of 1964, the Department of Transportation, in conjunction with the filing of applications for assistance under Title 53 U.S.C. requires an applicant to provide assurances that it will comply with Title VI of the Civil Rights Act of 1964 and the Department of Transportation's requirements under Title 53 U.S.C.; and WHEREAS, it is the City's goal to utilize disadvantaged business enterprise to the fullest extent possible in conjunction with this project, and to establish and administer definitive procedures to ensure that disadvantaged businesses shall have the maximum feasible opportunity to compete for contracts when the City procures construction contracts, supplies, equipment contracts, consultants or other services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The City Manager is authorized to execute and file an application with the U.S. Department of Transportation, on behalf of the City of Iowa City, to aid in financing the City's transit operations pursuant to 49 U.S.C. §5307. The City Manager is authorized to execute and file with said application the required assurances and any other documents required by the U.S. Department of Transportation to satisfy the requirements of Title VI of the Civil Rights Act of 1964. The City Manager, or the Johnson County Council of Governments (JCCOG) - Transportation Planning Division (Transportation Planner or Assistant Transportation Planner) acting as the City Manager's representative, are authorized to furnish such additional information required by the Department of Transportation in connection with said application· Resolution No. 98-298 Page 2 The City Manager is authorized to develop and execute affirmative disadvantaged business policies with respect to the project and the project's procurement needs. The City Manager is authorized to execute grant agreements with the U.S. Department of Transportation, on behalf of the City of Iowa City, for aid in financing transit operations and capital improvements. The Johnson County Council of Governments - Transportation Planning Division - Assistant Transportation Planner [Kevin L. Doyle] is authorized to submit and review Federal Transit Administration grant applications, quarterly reports, and any other required information electronically on behalf of the City of Iowa City and Iowa City Transit with the Federal Transit Administration. 7. Upon approval of the grant application, the grant agreement may be sent directly to JCCOG from the Federal Transit Administration for local execution. Passed and approved this 22nd day of September ,1998. Y A'I'I'EST:Ci~'~L'E~z..c~RK ~- City Attorney's Office It was moved by Thornberry and seconded by Vanderhoef adopted, and upon roll call there were: the Resolution be AYES: NAYS: ABSENT: X X X X X X X Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef jccogtp%fy95fta~iowares.doc Prepared by: Regina Schreiber, Senior Accountant, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5088 RESOLUTION NO. 98-299 RESOLUTION APPROVING THE OFFICIAL FINANCIAL REPORT FOR CITY STREETS AND PARKING FOR THE FISCAL YEAR ENDING JUNE 30, 1998. BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the official Financial Report for City Streets and Parking report for the period beginning July 1, 1997, through June 30, 1998, be approved. Passed and approved this 22nd day of September , 1998. AYOR ATTEST:C~ ,~. Approved by City Attorney's Office It was moved by Thornberr~v and seconded by Vanderhoef adopted, and upon roll call there were: the Resolution be AYES: NAYS: ABSENT: X X X X X X X Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef finadm\res\stprkrep .doc Iowa Department of Transportation 800 Lincoln Way, Ames, IA 50010 515-239-1289 FAX 515-239-1828 Ref. No. 701.516 KM3 Subject: Road Use Tax Fund Street Finance Report SEP 3 0 1'g98 Dear City Clerk: We acknowledge receiving the city's Street Finance Report for the period from July l, 1997, through June 30, 1998, as required by the Code of Iowa, Chapter 312, Section 14. This report, when combined with those submitted from other cities in Iowa, will provide the Iowa Department of Transportation and the Federal Highway Administration with a documented record of street receipts and expenditures in Iowa cities. Sincerely, PRC:km Patrick R. Cain, Director Office of Transportation Data Planning and Programming Division RESOLUTION NO. 98-300 RESOLUTION APPROVING COMPREHENSIVE IMPROVEMENTS ASSISTANCE PROGRAM (CLAP) BUDGET AND DESIGNATION OF MAGGIE GROSVERNOR AS THE PROJECT OFFICER WHEREAS, the City Council of the City of Iowa City functions as the Iowa City Housing Authority and the Department of Housing and Urban Development has authorized funding for 1998 Comprehensive Improvements Assistance Program (CLAP) funds; and WHEREAS, the City of Iowa City presently has an Annual Contributions Contract with the Department of Housing and Urban Development to administer a Certificate, Voucher and Public Housing Programs; and WHEREAS, the participants of the housing assistance programs and the Citizens of Iowa City would benefit from the Comprehensive Improvements Assistance Program funds; AND WHEREAS, Maggie Grosvenor is the Housing Administrator of the Iowa City Housing Authority and is the direct supervisor of the operations of the Iowa City Housing Authority. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, THAT: The Mayor and City Clerk are hereby authorized and directed to respectively sign and attest said certifications and agreements, and Budget to the Department of Housing and Urban Development for ClAP funds. The Mayor and City Clerk are hereby authorized and directed to respectively sign and attest to the appointment of Maggie Grosvenor as the project officer. The City Clerk is hereby authorized and directed to certify appropriate copies of this resolution together with any necessary certifications as may be required by the Department of Housing and Urban Development. Passed ATTEST: and approved this 22nd day of September- , 1998. City Attorney's Office hisasst~ciapbudg .doc Resolution No. 98-300 Page 2 It was moved by Thornberry and seconded by adopted, and upon roll call there were: Vanderhoef AYES: NAYS: ABSENT: X X Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef the Resolution be Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5246 RESOLUTf0N N0. 98-301 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF A LIEN REGARDING A MORTGAGE FOR THE PROPERTY LOCATED AT 841 7th AVENUE, IOWA CITY, IOWA WHEREAS, on June 17, 1998, the property owners of 841 7th Avenue, executed a Mortgage through the City's Housing Rehabilitation Program; and WHEREAS, this document created a lien against the property; and WHEREAS, the loan was paid off on September 16, 1998; and WHEREAS, the lien needs to be released. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: The Mayor is authorized to sign and the City Clerk to attest the attached Release of Lien for recordation, whereby the City does release the property located at 841 7th Avenue, Iowa City, Iowa from the Mortgage recorded June 18, 1998 in Book 2513, Page 130 through 134 of the Johnson County Recorder's Office. Passed and approved this 22 nd day of September ,1998. Approved by Ci~/~o;'ney's OffiF~e~ It was moved by Thornber~'y and seconded by adopted, and upon roll call there were: Vanderhnef the Resolution be AYES: NAYS: ABSENT: Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef ppdrehabVes\8417thrs.doc Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5246 RELEASE OF LIEN The City of Iowa City does hereby release the property at 841 7th Avenue, Iowa City, Iowa, and legally described as follows: Lot 12, Block 13, in Rundell, Johnson county, Iowa, according to the plat thereof, from an obligation of the property owners, Randall J and Marti Vermace, to the City of Iowa City in the total amount of 89,643 represented by a Mortgage recorded bn June 18, 1998 in Book 2513, Page 130 through Page 134 of the Johnson County Recorder's Office. These obligations have been satisfied and the property is hereby released from any liens or clouds upon title to the above property by reason of said prior recorded documents. MAYOR ATTEST: ~ CITY CLERK Approved by ~it~; Att~rney's Of ~f~cze STATE OF IOWA ) ) JOHNSON COUNTY ) SS: On this ~3 '~ day of S'ef~¢,~/,/~- , A.D. 19 ~ ~' , before me, the under- signed, a Notary Public in and for said County, in said State, personally appeared Ernest W. Lehman and Marian K. Karr, to me personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said corporation, and that the instrument was signed and sealed on behalf of the corporation by authority of its City Council, as contained in Resolution No. ~S- .~o l , adopted by the City Council on the ~ y~ ,,%'~FF~ntA~- , 19 ~t~ and that the said ErnestW. ~;z da Lehman and Marian K. Karr as such officers acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. ppdrehab\8417thrl .doc lZar~~ for Johnson County, Iowa Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5246 RESOLUTION N0. 98-302 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF A LIEN REGARDING A REHABILITATION AGREEMENT, A PROMISSORY NOTE AND A MORTGAGE FOR THE PROPERTY LOCATED AT 15 NORTH LUCAS STREET, IOWA CITY, IOWA WHEREAS, on May 16, 1991, the property owner of 15 North Lucas Street executed a Rehabilitation Agreement, a Promissory Note and a Mortgage in the form of a t~ree-year no interest loan for the amount of ~1,860.00 through the City's Housing Rehabilitation Program, and WHEREAS, these documents created a lien against the property; and WHEREAS, the owner paid off the loan on August 31, 1998; and WHEREAS, the lien needs to be released. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the attached Release of Lien for recordation, whereby the City does release the property located at 15 North Lucas Street, Iowa City, Iowa from the Rehabilitation Agreement, Promissory Note and Mortgage recorded on August 8, 1995 in Book 1948, Page 158 through 169 of the Johnson County Recorder's Office. Passed and approved this 22 nd day of September ,1998. ATTEST:C~ Approved by City'~'~'~rney,~-'%~-O~c/Z'~~' It was moved by Thornber~-.y and seconded by Vanderhoef adopted, and upon roll call there were: the Resolution be AYES: NAYS: ABSENT: Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef ppdrehabVes\l 5nlucrs,doc Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5246 RELEASE OF LIEN The City of Iowa City does hereby release the property at 15 North Lucas Street, Iowa City, Iowa, and legally described as follows: The North 70 feet of the East 50 feet of Lot 8 in Block 19 in Iowa City, Iowa, according to the plat thereof recorded in Book 1, Page 116, Plat Records of Johnson County, Iowa, and subject to easements and restrictions of record, from an obligation of the property owner, Gertrude E. Miller, to the City of Iowa City in the principal amount of $1,860 represented by a Rehabilitation Agreement, a Promissory Note, and a Mortgage recorded on August 8, 1995 in Book 1948, Page 158 through Page 169 of the Johnson County Recorder's Office. This obligation has been satisfied and the property is hereby released from any liens or clouds upon title to the above property by reason of sai:~~ed documents. MAYOR ATTEST:CiT~%L~R-~K ~ Approved by City Attorney's Office STATE OF IOWA ) ) JOHNSON COUNTY ) SS: On this j,~ ,~c day of S~F,~_,-.h,r , A.D. 19 7s , before me, the under- signed, a Notary Public in and for said County, in said State, personally appeared Ernest W. Lehman and Marian K. Karr, to me personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said corporation, and that the instrument was signed and sealed on behalf of the corporation by authority of its City Council, as contained in Resolution No. 9~-,.,-1o?. , adopted by the City Council on the ZZ ''~ day 04~ Stn4~rd~p,,- , 19 9~ and that the said Ernest W. Lehman and Marian K. Karr as such officers acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. ppdrehab\ 15nlucrel .doc Notary Public in and for Johnson County, Iowa Prepared by: Marian Karr, City Clerk, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5041 RESOLUTION NO. 98-303 RESOLUTION AMENDING THE BY-LAWS OF THE POLICE CITIZENS REVIEW BOARD TO ALLOW COMMUNITY FORUMS TO BE HELD IN NON-CITY,FACILITIES IN IOWA CITY. WHEREAS, the Police Citizens Review Board desires to amend its by-laws to allow community forums to be held in non-City facilities in Iowa City; and WHEREAS, the Police Citizens Review Board recommended approval of said amendments. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1) That Article V. Board Meetings, Section 3 Place of Meetings, of the Police Citizens Review Board by-laws adopted by Resolution 97-394 on December 9, 1997 is hereby deleted and replaced with a new Article V. Board Meetings, Section 3 Place of Meetings as follows: Meetings, both regular and special, shall be held in an accessible City facility. Meetings which are forums solely for community input may be in other appropriate meeting places in Iowa City. 2) The Mayor and City Clerk are hereby authorized and directed to certify a copy of this Resolution. Passed and approved this__ ATTEST: ~ CITY CLERK 22ndday of 998. . ,~"~)~}~" A~t.~.~ Oity Attorney's Office It was moved by Thornberry and seconded by adopted, and upon roll call there were: Vanderhoef the Resolution be derk/res/pcffimtg.doc AYES: X X X X X X X NAYS: ABSENT: Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef Prepared by: arian Karr, City Clerk, 410 E. Washington St., Iowa City, IA 52240 (319): RESOLUTION NO. RESOLUTION BOARD TO IN IOWA CITY. THE BY-LAWS OF THE COMMUNITY FORUMS TO BE HELD IN REVIEW ;ITY FACILITIES WHEREAS, the Police forums to be held in ns Review Board desires to amend in Iowa City; and to allow community WHEREAS, the Police Board recommended ~roval of said amendments. NOW, THEREFORE, BE IT CITY, IOWA, THAT: )LVED BY THE OF THE CITY OF IOWA 1) That Article V. Board Meetings, ection 3 Board by-laws adopted by :ion 97-394 replaced with a new Article V. Boa~ g Meetings, of the Police Citizens Review December 9, 1997 is hereby deleted and 3 Place of Meetings as follows: Meetings, both regular and s Community forums, held for places in Iowa City. be held in an accessible City facilities. only, may be in other appropriate meeting 2) The Mayor and City Clerk are he Resolution. and directed to certify a copy of this Passed and approved this __ d f of ,1998. ATTEST: CITY CLERK It was moved by adopted, and upon clerkJres~pcrbmtg.doc call there were: and seconded NAYS: City Attorney's Office the Resolution be SENT: Champion Kubby Lehman Norton O'Donnell hornberry Vanderhoef Prepared by: Scott Kugler, Associate Planner, 410 E. Washington St., Iowa City, IA 52240; 319-356-5243 RESOLUTION NO. RESOLUTION APPROVING THE PRELIMINARY PLAT OF COUNTRY CLUB ESTATES FIRST ADDITION, IOWA CITY, IOWA. WHEREAS, the owner, S & J Development, filed with the City Clerk of Iowa City, Iowa, an application for approval of the preliminary plat of Country Club Estates First Addition; and WHEREAS, the Department of Planning and Community Development and the Public Works Department examined the preliminary plat and recommended approval; and WHEREAS, the Planning and Zoning Commission examined the preliminary plat and, after due deliberation, recommended acceptance and approval of the plat; and WHEREAS, the preliminary plat conforms with all of the requirements of the City Ordinances of the City of Iowa City, Iowa. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: The preliminary plat of Country Club Estates First Addition, Iowa City, Iowa, is hereby approved. The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and directed to certify this resolution, which shall be affixed to the plat after passage and approval by law. Passed and approved this day of ,1998· ATTEST: CITY CLERK ppdadmin/res/ccestate .doc MAYOR See: RESOLUTION 99-336 INCOMPLETE DOCUMENT After their execution by the second party, please route 1) Secretary of State ( to City Clerk) 2) Recorder (to City Clerk) 3) Coralville st -, 4) 5) Jeff Davidson of this procedure. is responsible for completion Marian K. Karr,CMC/AAE City Clerk Prepared by: .Jeff Davidson, JCCOG Exec. Dir., 410 E. Washington St., Iowa City, IA 52240 (319) 356-5252 RESOLUTION NO. 98-304 RESOLUTION AUTHORIZING A FIRST AMENDMENT TO THE 28E AGREEMENT BETWEEN THE CITY OF CORALVILLE AND THE CiTY OF IOWA CITY 'PROVIDING FOR FUTURE ANNEXATIONS AND EXTRATERRITORIAL REVIEW OF SUBD~SION PLATS 'WHEREAS, the cities of Coralvilla and Iowa City have established long-range growth areas which are mutually exclusive; and ~/LIr'Dm~A(2 th¢~ t'jtk'q nf r',,,~l,~ll¢~ And InmN~ rt. ifv h~mve used .~w~.r .~ervice area as a princiP|e red by: Jeff Davidson, 410 E. Washington St., Iowa City, IA 52240 (319): Amendment to the 28E Agreement Between the of ville and the City of Iowa City Providing for and Extraterritorial Review of Plats This agreement is entered Coralville, Iowa, hereinafter hereinafter referred to as "Iowa City. WHEREAS, Coralville and Iowa City mutually exclusive; and ;uant to Chapter 28E, Cod to as "Coralville," a have ado WHEREAS, Section 354.9 of the Code of Iowa subdivision plats within two miles of their cor WHEREAS, Paragraph 3 of 354.9, Code areas of review between cities, and conditions for review of subdivisions via agreements pursuant to Iowa Code ~at cities overlapping 28E WHEREAS, Coralville and Iowa 1994, and according to the provi., and Iowa (1997), by the City of the City of Iowa City, Iowa, WHEREAS, it is in the best amended agreement. long-range growth areas which are NOW, THEREFORE, Coralville and Iowa establishes the rights of cities to review and )7), pertains specifically to overlapping ill establish reasonable standards and areas of extraterritorial review and into such an a of that agreement of the citizens of both of mutual covenants and tee as follows: ;ment the 27th day of September, esire to amend the agreement; to enter into such a first set forth herein, Coralville and k outside of eac range City shall each retain exclusive review privileges for sL community's corporate limits, but within each as shown in the attached Figure 1A. proposed respective long- When Ann~ consid~ law designated on the attached Figure 1A as "Iowa City Area" is developed so as to require municipal sanitary sewer, for severance by Iowa City and annexation by Coralville under applk :oralville shall be ~ble State W the area designated as Area A on the attached Figure 1A, Coralville and Iowa Cit~.shall and assign review authority for subdivisions based on the dotted line which shall signify subdivision review line between Coralville and Iowa City. Subdivisions to the west of the 2 dotted line shall be reviewed exclusively by the City of Coralville; subdivisions to the east of the dotted line shall be reviewed exclusively by the City of Iowa City. 4. Within the area designated as Area B on the attached Figure 1A, a line is drawn dividing Area B into north and south halves. The northern portion of Area B shall be reviewed exclusively by the City of Coralville. The southern portion of Area B, including any,sUbdivisions within the overlapping extraterritorial review area, shall be under the ' ' bsTothn review line. southern area shall be reviewed exclusively by Iowa City. / 5. This agree~ shall remain effective until any annexations occur tside the respective growth bou~ , 3oralville or Iowa City or until the agreement is ncelled or modified by joint agreement ~ Coralville City Councii and the Iowa City Ci~cil. 6. This agreement shall ~rded in the Johnson County Reco Office and the Secretary of State's Office as by Chapter 28E, Code of Iowa 997), with each party shadng one-half of the recording Executed with approval and on day of I= of the City of Coralvii ,1998. the City of Iowa City this __ CITY OF CORALVILLE OF IOWA CITY By: Mayor Mayor A'FI'EST: City Clerk ;ity Clerk City Attorney's 3 CiTY OF CORALVILLE ACKNOWLEDGEMENT STATE OF IOWA ) ) SS: JOHNSON COUNTY ) On this personally appea me duly swom, Coralville, Iowa; corporation, and that authority of its City acknowledged the act and deed of the cor day of //19 before me, Jim Fause~ and Arlys H e II k o , and, who, being by say that they am the Mayor and CiW respectively, of the CiW of seal affixed to the foregoing ins is the ~rpomte seal of the instrument was signed and on behalf d the ~rporation, by by the Ci~ Council that Jim Fause~ and Arlys Hannam instrument to be y act and deed and the volunta~ by it Public in and for the State of Iowa ly commission expires: STATE OF IOWA ) ) ss: JOHNSON COUNTY ) On this day of 1998, before me, , a Public in ~'nd for the State of Iowa, personally appeared Emest W. and Marian K. Karr, t me personally known, and, who, being by me duly swom, did s )~ they are the Mayor and City erk, respectively, of the City of Iowa City, Iowa; that the s~' I affixed to the foregoing instrument's the corporate seal of the corporation, and that the il~ :nJment was signed and sealed on be If of the corporation, by Ernest W. Lehman and 1aria ~ K. Karr acknowledged the execution of the i strument to be their voluntary act and del and the voluntary act and deed of the corporatio , by it voluntarily executed. Notary Public in and for the State of Iowa~ My commission expires: ~, \, \ m ii e66~ ea :g~, :60 ~,I [nr anI 9HO'9033P\IdFU, O'dVH\ODd\EI]3NI9N3\~'IVO\ :9 JCCOG ffl e rrl o Date: September 17, 1998 To: Iowa City City Council From: Jeff Davidson, Executive Director Re: 28E Agreement regarding annexation and extraterritorial review of subdivisions between Iowa City and Coralville At your July 28, 1998 City Council meeting, you deferred action on the proposed amendment to the 28E Agreement between Iowa City and Coralville regarding annexation and extraterritorial review of subdivision plats. Your deferral was over concerns about the proposed split of extraterritorial subdivision review authority in the area north of Iowa City which is not part of either Iowa City or Coralville's long range growth areas. In the current agreement this review dividing line runs along a ridge west of County Road W-66 (Dubuque Street extended). Since Coralville's long range growth boundary has now been extended to Dubuque Street, the subdivision review line is proposed to be the Iowa River. This matter was discussed at the September 16, 1998 meeting between the City Councils of Coralville and Iowa City, the Iowa City School Board, and the Johnson County Board of Supervisors. There was discussion of modifying the area between Dubuque Street and the river to be under Iowa City review authority or joint review authority, but this matter was left unresolved. The proposed amendment to the agreement for consideration at your September 22 meeting continues to reflect extraterritorial subdivision review authority being divided between Iowa City and Coralville along the Iowa River. The City of Coralville has already approved the amended agreement. They have also annexed the Barrington Heights area which was formerly part of the Iowa City extraterritorial review area. The existing agreement states that if either City annexes .property in the extraterritorial review area, the agreement is invalidated and should be renegotiated. Bring any questions to the September 21 work session. CC: Steve Arkins Karin Franklin Bob Miklo jccogadm\mem~8eic&cr.doc Prepared by: Karin Franklin, Director, PCD, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5232 RESOLUTION NO. 98-305 RESOLUTION REPEALING RESOLUTION NO. 96-264 AND ESTABLISHING THE DESIGN REVIEW COMMITTEE AS A STAFF COMMITTEE. WHEREAS, the Design Review Committee was established in 1974 to assist the City Council in the review of design elements in urban renewal projects; and WHEREAS, urban renewal is nearly complete with the exception of one project; and WHEREAS, the responsibilities and authority of the Design Review Committee have been somewhat limited in recent years; and WHEREAS, the City Council wishes to continue to review the design of buildings and projects as . outlined in the pertinent sections of the Iowa City Code; and WHEREAS, recruitment of members to the Design Review Committee has been difficult and attaining a quorum at meetings has been problematic. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The Design Review Committee, as an appointed citizen committee, is hereby dissolved and City Council Resolution No. 96-264, which established said citizen committee, is hereby repealed. The City Manager is directed to appoint a staff committee to serve the functions of the Design Review Committee outlined in the Iowa City Code and City Council Resolution No. 97-303 approving Design Review Committee Procedures and Guidelines for Projecting Signs. This committee will include the City Architect, at least two members of the Department of Planning and Community Development, one member of the Department of Housing and Inspection Services, and one other person. Passed and approved this 22 nd ATTEST:C~,,~. ~ dayof Sept er' ,1998. R City Attorney's Office ppddir/res/designrv.doc Resolution No. 98-305 Page 2 It was moved by Tho~'nberr.y and seconded by adopted, and upon roll call there were: O'Donnell AYES: NAYS: ABSENT: Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef the Resolution be September 17, 1998 To: City Council Fr: Randy Rohovit, Chair, Design Review Committee Re: Need for Design Review Committee I would like to respond to the Council's consideration of changing or eliminating the Design Review Committee (DRC). Currently, citizen members of the committee volunteer their expertise and time in hopes of making Iowa City a better place. The DRC has served the Council, property owners, and the community very well. This is an excellent arrangement! With support from the City Council, the DRC can be an enthusiastic, valuable asset not only to the Council, but to the people of Iowa City as well. However, there is a need for some evaluation of this committee. In Karin Franklin's letter to the Council regarding Design Review (dated August 24, 1998), she identifies the problems this citizen committee has faced. "Over the last few years .... the DRC has had limited ability to influence design. Some members have become discouraged by the lack of support by the City Council for more extensive design review authority for the Committee; attendance has been poor and vacancies on the Committee hard to fill." Karin offers three options the Council might pursue to change design review: If the Council feels there is no need for design review at all, eliminate the committee and amend the Code. The Council will lose all ability to influence design. Design review could be administrated through city permits. This would require revision of codes and interpretation of these criteria will be problematic. Appoint a staff committee. This, too, will require substantial effort by the city, and it will be difficult to substitute the expertise that has served on the citizen committee. The DRC has had three licensed, practicing architects, landscape architects, and design professionals serving the City Council. If these are the options, the best solution is to utilize the citizen committee. The need for design review, especially in the downtown area, is greater than ever· It did not end with the inventory of urban renewal parcels. After all, remodeling, renovation and renewal will be on-going. The face of downtown is in transition. Existing businesses and new business development are acutely aware of this environment. I believe downtown property owners will be more amiable to seek design advice from a citizen design review committee than from a city staff committee. The DRC is very aware that some changes need to be made. It has been in the process of self- evaluation; evaluating the duties prescribed to it, and the services it could be providing. Should the Council encourage this committee, I believe the enthusiasm, attendance, and participation of members will be dramatically improved. Please consider utilizing the DRC for the benefit of the Iowa City community. Attachments Design Review Committee Accomplishments (1993-1998) Applications to Design Review Committee DESIGN REVIEW COMMITTEE GENERAL RESPONSIBILITIES The Design Review Committee is comprised of seven citizens who make recommendations to the City Council based on review of preliminary and final design plans for downtown urban renewal parcels, Near Southside urban revitalization projects, as well as general design plans for proposed public improvements in these areas. In addition, the Committee reviews design plans and makes recommendations to City Council for structures which extend into City Plaza. ACCOMPLISHMENTS IN FISCAL YEAR 1998 · Reviewed and recommended to the City Council approval of the exterior renovation to Old Capitol Mall; approval of the design of the Dain-Rauscher exterior signage. · Reviewed and evaluated mobile cart design as shown in the applications for City Plaza vending permits. This is part of the permitting process for vendors. · Reviewed preliminary plans for the Downtown Streetscape Project. · Representatives from the Committee participated on the Chamber of Commerce Banner Committee and the Art Advisory Committee. · Held 9 regular and special Committee meetings. PLANS FOR FISCAL YEAR 1999 1. Continue to review design plans and make recommendations to the City Council for new construction and rehabilitation projects within the Committee's review authority. t, 2. Continue to: prepare first design review district report and ordinance. COMMITTEE MEMBERS Bill Nowysz (Licensed Architect) Randy Rohovit (At Large) Vacant (Designer or Building Trade Professional~ Continue to educate the community regarding the benefits of good design and design review and regarding techniques on achieving good design. Vacant (Designer or Building Trade Professional) Vacant (Business and/or Property Owner) DESIGN REVIEW COMMITTEE GENERAL RESPONSIBILITIES The Design Review Committee is comprised of seven citizens who make recommendations to the City Council based on review of preliminary and final design plans for downtown urban renewal parcels, Near Southside urban revitalization projects, as well as general design plans for proposed public improvements in these areas. In addition, the Committee reviews design plans and makes recommendations to City Council for structures which extend into City Plaza. ACCOMPLISHMENTS IN FISCAL YEAR 1997 · Reviewed and recommended to the City Council approval of the Taco Bell addition to Old Capitol Mall; approval of the design for the Science Center butterfly garden; approval of the design of the College Street News awning; approval of the design of the Magna Bank exterior signage; and disapproval of the design for the Transit Interchange Facility. · Performed a courtesy review of the design of the proposed biology building pedestrian bridge over Dubuque Street. · Made recommendations to the Planning and Zoning Commission and the City Council regarding projecting signs, awning signs, portable signs, and changeable copy signs. · Recommended to the City Manager that the City remove the white plastic fencing from the City Plaza planting beds and that no other temporary fencing measure be taken while the City waits for the redesign of City Plaza by a consultant. · Recommended to the City Manager that the design of modular newspaper vending machines be incorporated into a comprehensive streetscape plan. · Reviewed and evaluated mobile cart design as shown in the applications for City Plaza vending permits. This is part of the permitting process for vendors. · Successfully recommended to the Planning and Zoning Commission and the City Council the adoption of the Design Review Overlay Zone Ordinance. · Began preparing first design review district and report. · Representatives from the Committee participated on the Downtown Strategy Committee, the Snelson Sculpture Committee, and the Chamber of Commerce Banner Committee. · Held 20 regular and special Committee meetings. PLANS FOR FISCAL YEAR 1998 1. Continue to review design plans and make recommendations in a timely fashion to the City Council for new construction and rehabilitation projects within the Committee's review authority. 21 2. Continue to prepare first design review distdct report and ordinance. 3. Continue to educate the community regarding the benefits of good design and design review and regarding techniques on achieving good design, 4. Continue to participate in the implementation of the Near Southside Design Plan and the Downtown Strategy. 5. Prepare for the 1998 Awards for Design Excellence. COMMITTEE MEMBERS Nancy Footner Marty Haynes Karyl Larson Gary Nagle Bill Nowysz Phillip Reisetter Randy Rohovit Clare Swan Daryl Woodson 22 DESIGN REVIEW COMMITTEE GENERAL RESPONSIBILITIES The Design Review Committee is comprised of nine citizens who make recommendations to the City Council based on review of preliminary and final design plans for downtown urban renewal parcels, Near Southside urban revitalization projects, as well as general design plans for proposed public improvements in these areas. In addition, the Committee reviews design plans and makes recommendations to City Council for structures which extend into City Plaza. ACCOMPLISHMENTS IN FISCAL YEAR 1996 Reviewed and recommended to the City Council approval of Uncommon Grounds time and temperature sign and approval of Talbots facade renovations of Old Capitol Mall. Performed a courtesy review of the design plans for Carnegie Plaza and forwarded comments to the City Council. Recommended to the City Council implementation of the streetscape improvements as part of the Burlington and Gilbert Street intersection improvements. Reviewed and recommended to the City Council approval of the sidewalk cafes located at 118 S. Dubuque Street (Blimpie Subs and Salads/Uncommon Grounds) and at 211 1/2 E. Washington Street (Java House). Reviewed and evaluated mobile cart design as shown in the applications for City Plaza vending permits. This is part of the permitting process for vendors. Recommended to the Planning and Zoning Commission and the City Council the adoption of the Design Review Overlay Zone Ordinance. Recommended that the Planning and Zoning Commission review the sign regulations as they pertain to the definition of time and temperature signs and the definition of projecting signs. Recommended approval of the amendments to the Zoning Chapter clarifying the definition of time and temperature signs. Representatives from the Committee participated in the City Plaza Task Force, Near Southside Design Plan Advisory Committee and the Chamber of Commerce Banner Committee. Made twelve presentations to community organizations regarding design review and the proposed Design Review Overlay Ordinance. Presented the first annual Awards for Design Excellence during a Council meeting. The Award for Exterior Preservation of an Existing Building to Maintain its Architectural Features was presented to the President's Home, University of Iowa. The Award for Exterior Renovation of an Existing Building was presented to both Prairie Lights and the Bread Garden Bakery and Cafe. The Award for New Building Construction was presented to the Guitar Foundation. The Award for New Signs, Canopies, and Awnings was presented to UIHC Child Care Center. The Award for New or Refurbished Streetscapes or Exterior Spaces was awarded to the First National Bank. 2O Held twelve regular and three special meetings, including a meeting with representatives from the Chamber of Commerce, Downtown Association, Northside Marketplace. Home Builders Association. Friends of Historic Preservation, and business owners from the downtown and near southside. PLANS FOR FISCAL YEAR 1997 1. Continue to review design plans and make recommendations in a timely fashion to the City Council for new construction and rehabilitation projects within the Committee's review authority. 2. Continue to pursue adoption of the Design Review Overlay Zone Ordinance. 3. Pending approval of the Design Review Overlay Zone Ordinance, prepare first design review district report and ordinance. 4. Continue to educate the community regarding the benefits of good design and design review and regarding techniques on achieving good design. 5. Continue to participate in the implementation of the Near Southside Design Plan. 6. Continue to provide representation on the City Plaza Task Force. 7. Prepare for the 1997 Awards for Design Excellence. 8. Investigate the possibility of a Design Review Committee-sponsored design competition. 9. Develop a brochure/handout to be available at the Chamber of Commerce about the Design Review Committee. COMMITTEE MEMBERS Gary Nagle Nancy Footner Karyl Larson Gilda Six Laura Hawks Larry Quigley Bill Nowysz Clara Swan Phillip Reisetter Randy Rohovit Marty Haynes mgr%reports\drc.97 21 DESIGN REVIEW COMMITTEE GENERAL RESPONSIBILITIES The Design Review Committee is comprised of nine citizens who make recommendations to the City Council based on review of preliminary and final design plans for downtown urban renewal parcels, Near Southside urban revitalization projects, as well as general design plans for proposed public improvements in these areas. In addition, the Committee reviews design plans and makes recommendations to City Council for structures which extend into City Plaza. ACCOMPLISHMENTS IN FISCAL YEAR 1995 Reviewed and recommended to the City Council approval of the Holiday Inn outdoor cafe railing, approval of the Homeland Savings Bank exterior signage, and approval of the design plans for Hieronymus Square. Review and recommended to the City Council approval of the sidewalk cafes located at 118 S. Dubuque Street (Blimpie Subs and Salads/Uncommon Grounds) and at 32 S. Clinton Street (Panchero's). Representatives from the Committee participated in the Iowa City Water Plant Charrette, Near Southside Design Plan Advisory Committee, and the Chamber of Commerce Banner Committee. Recommended to the City Council that the City Council give special consideration to budget requests for the maintenance and replacement of items within City Plaza. Recommended to the City Council that the Burlington and Gilbert Street intersection improvements be delayed until the streetscape elements for the Near Southside Plan have been developed and approved, including design elements for Street intersections. Recommended to the Planning and Zoning Commission approval of the ordinance amending the Site Plan Review ordinance by adopting design guidelines for exterior stairwells and exterior corridors on multi-family residential buildings subject to 1) labeling the sketch elevations accordingly and 2) expressly stating in the ordinance that the design standards apply to exterior lifts. Recommended to the Planning and Zoning Commission and the City Council adoption of the Design Review Overlay Zone Ordinance. Reviewed and evaluated mobile cart design as shown in the applications for City Plaza vending permits. This is part of the permitting process for vendors. Performed a courtesy review of the design plans for Carnegie Plaza and fowarded comments to the City Council. Provided comments to the Parks and Recreation Department on the City Plaza play structure and other existing amenities. 18 PLANS FOR FISCAL YEAR 1996 1. Continue to review design plans and make recommendations in a timely fashion to the City Council for new construction and rehabilitation projects within the Committee's review authority. 2. Continue to pursue adoption of the Design Review Overlay Zone Ordinance. 3. Continue to investigate a design review awards and recognition program, 4. Develop a slide show on design issues to present to various community groups. 5. Follow the progress of the Eagle Country Market development. 6. Continue to participate in the development of the Near Southside Design Plan. 7. Provide representation on the City Plaza Task Force. COMMITTEE MEMBERS Gary Nagle Nancy Footner Karyl Larson Ruth Fox Gilda Six Laura Hawks Larry Quigley Bill Nowysz Clara Swan 19 DESIGN REVIEW COMMITTEE GENERAL RESPONSIBILITIES The Design Review Committee is comprised of ten citizens who make recommendations to the City Council based on review of preliminary' and final design plans for urban renewal parcels as well as general design plans of all proposed public improvements in the downtown area. In addition, the Committee reviews design plans and makes recommendations to City Council for structures which extend into City Plaza. ACCOMPLISHMENTS IN FISCAL YEAR 1994 Reviewed and recommended to the City Council approval of the Union Bar canopy proposal, approval of the Fieldhouse canopy proposal, approval of sidewalk improvements located at 102 South Clinton Street Recommended to the City Council to amend the Committee's enabling resolution and by-laws 1) to decrease the number of members on the Committee from 10 to 9 members and 2) to allow eligible electors of Johnson County to serve on the Committee; however, at least two-thirds of the Committee members must be eligible electors of Iowa City. Recommended that the City Council appropriate additional funds to adequately maintain the City Plaza area and associated downtown streetscape improvements, and that particular attention be given to the area in front of 102 South Clinton Street, the Iowa State Bank and Trust building. Recommended to the City Council approval of the resolution reestablishing the Iowa City Design Review Committee and adoption of the Design Review Ordinance, which forrealizes the design review procedures and guidelines. Recommended to the City Council a request for staff assistance to consider amendments to the Sign Ordinance's definition of changeable copy signs. Reviewed and evaluated mobile cart design as shown in the applications for City Plaza vending permits. This is part of the permitting process for the vendors. Provided comment to the City Council regarding the Pizza Hut awning/sign issue. PLANS FOR FISCAL YEAR 1995 Continue to review design plans and make recommendations in a timely fashion to the City Council for new construction and rehabilitation projects within the Committee's review authority. Continue to investigate the future role and functions of the Committee in enhancing the visual environment of the central business district. 3. Continue to review the Near Southside Neighborhood Streetscape Plan. 4. Continue to investigate a design review awards and recognition program. COMMITTEE MEMBERS Clara Swan, Chairperson Laura Hawks, Vice Chairperson Karyl Larson Kim Merker Gar~ Nagle William Nowysz Don Sinek Gilda Six Craig Welt DESIGN REVIEW COMMITTEE GENERAL RESPONSIBILITIES The Design Review Committee is comprised of ten citizens who make recommendations to the City Council based on review of preliminary and final design plans for urban renewal parcels as well as general design plans of all proposed public improvements in the downtown area. In addition, the Committee reviews design plans and makes recommendations to City Council for structures which extend into City Plaza. ACCOMPLISHMENTS IN FISCAL YEAR 1993 1. Reviewed the design plans for the Prairie Lights Bookstore. Reviewed and recommended to City Council approval of the Old Capitol Mall exterior signage and canopy proposal. Recommended to the City Council that the Design Review Committee would enjoy working with the Historic Preservation Commission and downtown property owners regarding the implementation of objective 4 of the Downtown Neighborhood section of the Iowa City Historic Preservation Plan. Reviewed and evaluated mobile cart design as shown in the applications for City Plaza vending permits. This is part of the permitting process for the vendors. 5. Reviewed design of kiosks for newspaper vending machines in the City Plaza. PLANS FOR FISCAL YEAR 1994 Continue to review design plans and make recommendations in a timely fashion to the City Council for new construction and rehabilitation projects within and adjacent to the central business district. Continue to investigate the future role and functions of the Committee in enhancing the visual environment of the central business district. Continue to investigate the reviewing and recommendations for regulating the design and placement of newspaper vending machines in the Central Business District. 4. Prepare a booklet to illustrate good urban design concepts. 5. Review the Near Southside Neighborhood Streetscape Plan. / / COMMITTEE MEMBERS Gordana Pavlovic, Chairperson Clara Swan, Vice Chairperson Kay Amert Alan Mack Bruce Haupert Margaret Nelson Don Sinek Kim Merker Craig Welt CITY OF IOWA CITY ADVISORY BOARD/COMMISSION APPLICATION FORM Individuals serving on Boards/Commissions play an important role in advising the Council on matters of interest to our community and its future. Applicants must reside in Iowa City. After a vacancy has been announced, the Council reviews all applications during the work session. The appointment is made at the next formal Council meeting. Appointees serve as unpaid volunteers. PLEASE USE A BLACK INK PEN. Return the application to City Clerk, 410 E. Washington St., Iowa City, Iowa. THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC, WITH THE EXCEPTION OF THE LAST PAGE MARKED "CONFIDENTIAL" THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME. ADVISORY BOARD/COMMISSION NAME ,~)~"51(p,%1 t~'t/l~*~.) NAME ~/:1~ N/~I--~. HOMEADDRESS~OJl Is your home address (listed above) within the corporate limits of Iowa City? How long have you been a resident of Iowa City? OCCUPatiON PHONE NUMBER: HOME ~,o/}f/y//,/-r'~.E TERM ;:J"(.//..,.y' .B'F-..ooK, SIz:)~' Yes No EMPLOYER BUSINESS UAI/Y. oF EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: i,l ~' c~'5 5 Rr/-,y '7'b ,3' Erz,v'~' ~c.4417-~T ii ~j ~D B ioAsT WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? WHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR APPLYING)? '7'./,/-L5 Ccry)'/zf//tr'r~E_. flf0~ ~ t=fOlr*L)/~ 'r,~,T t4~5 SPECIFIC ATTENTION SHOULD BE DIRECTED TO A POSSIBLE CONFLICT OF INTEREST. PLEASE LIST ANY PRESENT AFFILIATIONS YOU HAVE WITH AGENCIES WHICH MAY APPLY FOR FUNDING FROM THE CITY. AFFILIATION MEANS BEING A BOARD MEMBER OR EMPLOYEE OF THE AGENCY. OTHER TYPES OF AFFILIATION MUST BE EXAMINED ON A CASE-BY-CASE BASIS BY THE CITY ATTORNEY'S OFFICE. YOU SHOULD KNOW THAT SECTION 362.5 OF THE CODE OF IOWA GENERALLY PROHIBITS, WITH CERTAIN IMPORTANT EXCPETIONS, A MEMBER OF A CITY BOARD OR COMMISSION FROM HAVING AN INTEREST IN A CITY CONTRACT. A COPY OF SECTION 362.5 IS ATTACHED. IF YOU HAVE ANY QUESTIONS, PLEASE CONTACT THE CITY ATTORNEY' S OFFICE AT 356-5030. IF YOU ARE UNCERTAIN WHETHER OR NOT A POTENTIAL CONFLICT OF INTEREST EXISTS, PLEASE LIST THE AGENCY AND THEN CONTACT THE CITY ATTORNEY'S OFFICE. IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? /YES NO DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? YES /NO (It has been Council policy not to permit an individual to serve on two Boards or Commissions at the same time.) Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail to answer all questions on the application you may not be considered for appointment. cclerk\bdcomapp .doc January 1998 CITY OF IOWA CITY ADVISORY BOARD/COMMISSION APPLICATION FORM Individuals serving on Boards/Commissions play an important role in advising the Council on matters of interest to our community and its future. Applicants must reside in Iowa City. After a vacancy has been announced, the Council reviews all applications during the work session. The appointment is made at the next formal Council meeting. Appointees serve as unpaid volunteers. PLEASE USE A BLACK INK PEN. Return the application to City Clerk, 410 E. Washington St., Iowa City, Iowa. THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC, WITH THE EXCEPTION OF THE LAST PAGE MARKED "CONFIDENTIAL" THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS DURING THAT TIME. ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY ADVISORY BOARD/COMMISSION NAME Is your home address (listed above) within the corporate limits of Iowa City? V/Yes __ No EMPLOYER BUSINESS How long have you been a resident of Iowa City? PHONE NUMBER: HOME :,'2~ '_F,)~)-- ?~,.::), ~ Loci. EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? WHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON -- t -. SPECIFIC ATTENTION SHOULD BE DIRECTED TO A POSSIBLE CONFLICT OF INTEREST. PLEASE LIST ANY PRESENT AFFILIATIONS YOU HAVE WITH AGENCIES WHICH MAY APPLY FOR FUNDING FROM THE CITY. AFFILIATION MEANS BEING A BOARD MEMBER OR EMPLOYEE OF THE AGENCY. OTHER TYPES OF AFFILIATION MUST BE EXAMINED ON A CASE-BY-CASE BASIS BY THE CITY ATTORNEY'S OFFICE. YOU SHOULD KNOW THAT SECTION 362.5 OF THE CODE OF IOWA GENERALLY PROHIBITS, WITH CERTAIN IMPORTANT EXCPETIONS, A MEMBER OF A CITY BOARD OR COMMISSION FROM HAVING AN INTEREST IN A CITY CONTRACT. A COPY OF SECTION 362.5 IS ATTACHED. IF YOU HAVE ANY QUESTIONS, PLEASE CONTACT THE CITY ATTORNEY' S OFFICE AT 356-5030. IF YOU ARE UNCERTAIN WHETHER QR NOT A POTENTIAL CONFLICT OF INTEREST EXISTS, PLEASE LIST THE AGENCY AND THEN CONTACT THE CITY ATTORNEY'S OFFICE. IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? L/YES __NO DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? YES (It has been Council policy not to permit an individual to serve on two Boards or Commissions at the same time.) Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail to answer all questions on the application you may not be considered for appointment. cclerk\bdcomapp.doc January 1998 Prepared by: Jim Schoenfelder, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5044 RESOLUTION NO. 98-306 RESOLUTION AUTHORIZING ARCHITECTURAL CONTRACT 'AND AUTHORIZING MAYOR TO SIGN AND CITY CLERK TO ATTEST CONTRACT FOR ARCHITECTURAL SERVICES FOR THE IOWA CITY LANDFILL SCALE HOUSE AND RECYCLE CENTER WHEREAS, the City of Iowa City seeks to have a new landfill scale house and computerized scale system operational by June 29, 1999, to expand the landfill site to include a recycling center and household hazardous waste drop site, and to integrate all work with H.R. Green study and master plan for future expansion; and WHEREAS, these facilities shall improve and expand upon solid waste collection, separation, recycling, and landfilling functions already existing; and WHEREAS, the City wishes to proceed with architectural services with the architectural firm of Wehner Pattschull and Pfiffner, PC of Iowa City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that the Mayor is hereby authorized to sign and the City Clerk to attest a professional services contract for the above project, a copy of which is attached, with the architectural firm of Wehner Pattschull and Pfiffner, PC of Iowa City, Iowa. Passed and approved this 22nd day of ATTEST:C~ ~. September ,1998. It was moved by Thornberry and seconded by adopted, and upon roll call there were: Kubby the Resolution be pweng/res/scalehou.doc AYES: X X X X X X NAYS: ABSENT: Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef CONSULTANT AGREEMENT for the Iowa City Landfill and Recycle Center Project THIS AGREEMENT, made and entered into this 22 day of September, 1998, by and between the CITY of Iowa City, a municipal corporation, hereinafter referred to as the CITY and Wehner, Pattschull and Pfiffner, PC of Iowa City, Iowa, hereinafter referred to as the CONSULTANT. WHEREAS, and CITY of Iowa City seeks to have a new Landfill scale house and computerized scale system operational by June 29, 1999; to expand the Landfill site to include a recycling center and household hazardous waste drop site; and to integrate all work with the H.R. Green study and master plan for future expansion, hereinafter referred to as the PROJECT and WHEREAS, these facilities shall be designed for ease of maintenance and long term use and WHEREAS, these facilities shall improve and expand upon solid waste collection, separation, recycling and landfilling functions already existing. NOW, THEREFORE, it is agreed by and between the parties hereto that the CITY does now contract with the CONSULTANT to provide ssrvices for the PROJECT as set fodh herein. The work to be performed by the CONSULTANT under the Scope of Services shall encompass and include all detail work, services, materials, equipment and supplies necessary !o prepare and deliver preliminary plans, final plans and contract documents for the PROJECT. 1. SCOPE OF SERVICES The Consultant Agrees to Perform the Following: 1.1 Schematic Desiqn Phase 1.1.1 1.1.2 The CONSULTANT shall review and provide a preliminary evaluation of the PROJECT program, schedule, and budget. The CONSULTANT shall prepare drawings and other documents integrating masterplan and building design which depict several alternative concepts which satisfy program, schedule and budget requirements and make a recommendation to the CITY as to the most appropriate and/or ranking of the alternatives. CONSULTANT shall rigid mount one set of drawings for public presentation. 1.1.3 The CONSULTANT shall prepare a preliminary estimate of construction cost in sufficient detail to Identify PROJECT phasing requirements, contingencies, design costs through construction administration, depadmental subdivisions, and any add or deduct alternates recommended. 1.1.4 The CONSULTANT shall obtain CITY approval prior to proceeding to the next phase of design. NE fee $14,460 1.2 A/E fee 1.3 NE fee 1.4 -2- DesiGn Development Phase 1.2.1 The CONSULTANT shall prepare drawings and other documents which describe the PROJECT'S size, structural system, exterior appearance, colors, and materials, mechanical and electrical systems, floor to floor relationships, site relationships, and other appmpdate elements. 1.2.2 CONSULTANT shall rigid mount one set of drawings for public presentation. 1.2.3 CONSULTANT shall update the schematic design preliminary construction cost estimate. 1.2.4 The CONSULTANT shall obtain CITY approval pdor to proceeding to the next phase of design. $27,760 Construction Document Phase 1.3.1 Based on the Design Development documents prepared by the CONSULTANT approved by the CITY, the CONSULTANT shall prepare for approval by the CITY, Construction Documents consisting of drawings and specifications setting fodh in complete detail the requirements for the construction of the PROJECT. 1.3.2 Drawings shall be completed in electronic format AutoCAD 14 or compatible program approved by the CITY. All electronic data shall be transferred to the CITY on disks. In addition plots of all drawings shall be given to the CITY. 1.3.3 A hard copy master set of specifications shall be given to the CITY. 1.3.4 The CONSULTANT shall prepare a final construction cost estimate. 1.3.5 The CONSULTANT shall assist the CITY in preparing and filing of approval documents required of government agencies with authority over the PROJECT. 1.3.6 CONSULTANT shall provide one dgid mounted set (24" x 36") of colored, with shades and shadows, building elevations for presentation to the CITY Council. $44,160 Biddin.q Phase 1.4.1 The CONSULTANT shall assist the CITY in obtaining bids for the PROJECT which includes but is not limited to holding a prebid conference, preparation and distribution of addenda, responding to contractor inquiries, documentation of plan holders, distribution of plan sets, approval of substitutions, assistance with bid opening, providing bid analysis, and providing a recommendation of contract award. NE fee 1.4.2 -3- The CONSULTANT shall assist the CITY in preparing and awarding the contracts for construction. $5,690 NE fee 1.6 Construction Contract Administration Phase 1.5.1 The CONSULTANTS construction review and inspection responsibilities begin with the City Council award of contract and ends with the final payment 30 days after formal City Council acceptance of work. 1.5.2 The CONSULTANT shall visit the site at intervals necessary to become familiar with the progress and quality of work and to determine in general it the work is being performed in a manner indicating that work, when complete, will be in accordance with the contract documents, From the beginning of footing and foundation construction through the "Certificate of Substantial Completion: site visits shall be at intervals appropriate to the stage of construction, and in addition, upon reasonable request of the CITY. 1.5.3 The CONSULTANT shall not be required to be continuously on site. 1.5.4 The CONSULTANT shall as necessary but no less than monthly keep the CITY informed on the progress and quality of work and endeavor to guard the CITY against defects and deficiencies in the work. 1.5.5 The CONSULTANT shall at all times have access to the work in progress, unless specifically denied in writing by the CITY. 1.5.6 The CONSULTANT shall review the Contractor's "Application for Payments" and make recommendations on the amount to be paid. 1.5.7 The CONSULTANT shall have authority to reject work that does not conform to the contract documents and with mutual consent of the CITY may require additional tests and inspections be conducted to Insure contract document compliance of questionable components. 1.5.8 The CONSULTANT shall prepare and process all required "Field Instructions" and "Change Orders" and review and approve or take other appropriate action on Contractor submittals in a timely manner (ten (10) working days or less) so as not to delay construction, but such review and approval shall be for the limited purpose of checking for conformance with the information provided and the design concept expressed in the signed documents. 1.5.9 The CONSULTANT shall prepare electronic media "record set" at the completion of construction and deliver disks tot he CITY at the time of final construction payment, $20,250 Ener~lv Conservation and Recycle Component 1.6.1 Incorporate in scope of services, design parameters for energy, conservation, recycle and reuse. -4- 1.6.2 Research availability of energy conservation and recycling related grants on both state and national levels. Assist in preparation of grant applications. NE fee $10,100 Total NE fee $122,420 1.7 Services or Expenses Which Shall Be Provided by the CITY 1.7.1 The CITY shall provide information regarding special equipment and system requirements for the PROJECT. 1.7.2 The CITY shall provide an updated budget including construction cost, CITY costs, and contingencies. 1.7.3 The city shell designate a staff representative as the primary contact for the CONSULTANT to coordinate any CITY response required of inquiries by the CONSULTANT. CITY decisions and responses will be rendered in a timely manner. 1.7.4 The CITY shall furnish all test, inspections, and repods required by law or the contract documents. 1.7.5 The CITY shall respond in writing if information, surveys, and reports given to the CONSULTANT have questionable reliability, beyond those disclaimers given in such information, surveys, and repods. 1.7.6 The CITY shall promptly in writing inform the CONSULTANT of any PROJECT deficiencies discovered by the CITY dudrig its normal review of the progress of work. 1.7.7 If the CITY requires cedi~cation of any podion of the PROJECT work by the CONSULTANT, the language of such cedification shall be submitted to the CONSULTANT for the review an mutual approval at least 14 days prior to execution. 2. GENERALTERMS 2.1 The CONSULTANT shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts. 2.1.1 To discharge or refuse to hire any individual because of their race, color, religion, sex, national odgin, or disability, age, marital status, sexual orientation or gender identity. 2.1.2 To discriminate against any individual in terms, conditions, or privileges or employment because of their race, color, religion, sex, national origin, disability, age, madtal status, sexual orientation or gender identity. 2.2 Should the CITY terminate this Agreement, the CONSULTANT shall be paid for all work and services performed up to the time of termination. However, such sums shall not be greater than the "lump sum" amounts listed in Section 4. The CITY may terminate this Agreement upon seven (7) calendar days' written notice to the CONSULTANT. 2.3 2.4 2.5 2.6 2.7 2.8 2.9 2.10 2.11 2.12 2.13 2.14 -5- This Agreement shall be binding upon the successors and assigns of the padies hereto, provided that no assignment shall be without the wdtten consent of all Padies to said Agreement. It is understood and agreed that the retention of the CONSULTANT by the CITY for the purpose of the PROJECT shall be as an independent contractor and shall be exclusive, but the CONSULTANT shall have the dght to employ such assistance as may be required for the performance of the PROJECT. It is agreed by the CITY that all records and files pedaining to information needed by the CONSULTANT for the PROJECT shall be available by said CITY upon reasonable request to the CONSULTANT. The CITY agrees to furnish all reasonable assistance in the use of these records and files. It is furlher agreed that no Pady to this Agreement shall perform contrary to any state, federal, or local law or any of the ordinances of the CITY of Iowa CITY, Iowa. At the request of the CITY, the CONSULTANT shall attend such meetings of the CITY Council relative to the work set fodh in this Agreement. Any requests made by the CITY shall be given with reasonable notice to the CONSULTANT to assure attendance. The CONSULTANT agrees to furnish, upon termination of this Agreement and upon demand by the CITY, copies of all basic notes and sketches, chads, computations, and other data prepared or obtained by the CONSULTANT pursuant to this Agreement without cost, and without restrictions or limitation as to the use relative to specific PROJECTs covered under this Agreement. In such event, the CONSULTANT shall not be liable for the CITY'S use of such documents on other PROJECTs. The CONSULTANT agrees to furnish all completed repods, specifications, and drawings, with the seal of a professional engineer affixed thereto or such seal as required by Iowa law. The CITY agrees to tender the CONSULTANT all fees in a timely manner, excepting, however, that failure of the CONSULTANT to satisfactorily perform in accordance with this Agreement shall constitute grounds for the CITY to withhold payment of the amount sufficient to propedy complete the PROJECT in accordance with this Agreement. Should any section of this Agreement be found invalid, it is agreed that the remaining podion shall be deemed severable from the invalid podion and continue in full force and effect. Original contract drawings shall become the properly of the CITY. The CONSULTANT shall be allowed to keep mylar reproducible copies and/or computer disk for the CONSULTANT's own use. Fees paid for securing approval of authorities having jurisdiction over the PROJECT will be paid by the CITY. Upon signing this agreement, CONSULTANT acknowledged that Section 362.5 of the Iowa Code prohibits a CITY officer or employee from having an interest in a contract with the CITY, and certifies that no employee or officer of the CITY, which includes members of the CiTY Council and CITY boards and commissions, has an interest, either -6- direct or indirect, in this agreement, that does not fall within the exceptions to said statutory prohibition enumerated in Section 362.5. 3. SCHEDULE 3.1 Time of Coml~letion The CONSULTANT shall complete the following phases of the PROJECT in accordance with the schedule shown. The work will commence within one week of receipt of wdtten notice to proceed. Schematic design complete - October 5, 1998 Design development complete - November 5, 1998 Construction documents complete - December 22, 1998 Bidding and negotiations - January 25, 1999 4. COMPENSATION FOR SERVICES 4.'1 Method of Payment CITY shall pay CONSULTANT for services rendered under Section I - Scope of Services the Lump Sum of $122,420.00. This is based on the preliminary PROJECT construction budget estimate of six hundred thousand twenty dollars ($620,000). Should the CITY agree in writing to substantially increase or decrease the budget for the project (by 15%), this lump sum fee may be renegotiated. 4.2 Payment Schedule 4.2.1 4.2.2 4.2.3 Stipulated sum. The stipulated sum shall be paid in padial amounts equal to the percentage of progress of work dudng each design phase. Payments will be made no more than once monthly according to the CITY's schedule of check release and papenNork deadline, dates, allowing time for CITY staff review of payment applications. If the CITY fails to make monthly payments due CONSULTANT, CONSULTANT may, after giving seven (7) days written notice to CITY, suspend services under the Agreement until CITY has paid in full all amounts due. CONSULTANT shall provide working drawings and other documentation deemed necessary to the CITY at meetings held periodically during the design phase and reach mutual agreement that work has been performed in accordance with the attached schedule. 4.3 Reimbursables The following shall be considered the only reimbursable expenses allowed when directly incurred for work on this PROJECT (payments shall be made on scheduled check release dates as per above as sums accumulate): 4.4 5.1 5,1.1 5.1.2 -7- 4.3.1 Reproductions of drawings and specifications provided during the bidding process. The number and cost of Bid Documents shall be agreed to in writing. 4.3.2 Postage and handling of documents dudng the bidding process. Additional Services Additional services are those CONSULTANT services beyond those described tn the scope of services and agreed to in writing by both padies. Payments for additional services, if any, shall be made as h~cu.rred and as per CITY's scheduled check release dates as noted above. Computation of additional CONSULTANT services shall be calculated as follows: Principal's time at $70.00 per hour. Employees' time per the schedule of hourly rates provided for the personnel involved, as provided in Attachment A. SUBCONSULTANTS at 1.1 times amounts billed the CONSULTANT. 4.4.1 The CONSULTANTS's records for the preparation of fees pedaining to the PROJECT shall be available to the CITY or CITY's authorized representative at mutually convenient times. MISCELLANEOUS Insurance Requirements Cedificate of Insurance, Cancellation or Modification Before commencing work, the CONSULTANT shall submit to the CITY, for approval, a Cedificate of Insurance meeting the requirements specified herein, to be In effect for the full contract period. The CONSULTANT shall notify the CITY in writing at least thidy (30) calendar days prior to any change or cancellation of said policy of policies. Cancellation or modification of said policy or policies shall be considered just cause for the CITY to immediately cancel the Agreement and/or halt work on the PROJECT, and to withhold payment for any work performed on the contract. Minimum Coverage Any policies of insurance purchased by the CONSULTANT to satisfy its responsibilities under this Agreement shall include contractual liability coverage, and shall be in the following type and minimum amounts: i. Comprehensive General Liability Each Occurrence (1) Bodily Injury $250,000.00 (2) Properly Damage Aggregate $500,000.00 $100,000.00 it. Motor Vehicle Liability and Properly Damage Insurance (1) Bodily Injury (2) Properly Damage Per Person $25O,000.OO Per Accident $500,000.00 $100,000.00 -8- lit. Workers' Compensation insurance as required by Chapter 85, Code of Iowa. It is furlher agreed that there are no other considerations or monies contingent upon or resulting from the execution of this Agreement, that it is the entire Agreement, and that no other monies or considerations have been solicited. FOR THE CITY FOR THE CONSULTANT Title: Mayor Title: /.,-~-t_,~-~- Date: September 22, 1998 ATTEST: Date: CITY Attorneys Office Date Wehner Pattschull Pfiffner PC Architects 201 Dey Building Interior Designers Iowa Cily, Iowa 52240 (319) 338-9715 Fax (319) 338-2038 Roland C. Wehner, AIA Richard W. Paltschull, AIA John F, Fliffner. AIA John F. Shaw, AIA 1998 HOURLY BILLING RATES WEHNER, PATTSCHULL & PFIFFNER, PC - ARCHITECTS ATTACHMENT A Sr. Principal Architect Principal Architect Architect l Architect II Technician l Technician II Technician III Technician IV Technician V Office Manager Secretary $75.00 $70.00 $48.13 $47.64 $39.88 $35.75 $34.38 $27.50 $26.13 $46.06 $22.00 Prepared by: Jim Schoenfelder. Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5044 RESOLUTION NO. RESOLUTION AUTHORIZING ARCHITECTURAL CONTRACT AND AUTHORIZING MAYOR TO SIGN AND CITY CLERK TO ATTEST CONTRACT FOR ARCHITECTURAL SERVICES FOR THE IOWA CITY LANDFILL SCALE HOUSE AND RECYCLE CENTER WHEREAS, the City of Iowa City seeks to have a new landfill scale house and computerized scale system operational by June 29, 1999, to expand the landfill site to include a recycling center and household hazardous waste drop site, to revise the landfill entrance from Melrose Avenue to the entrance gate to improve traffic flow, to integrate all work with H.R. Green study and master plan for future expansion; and WHEREAS, these facilities shall improve and expand upon solid waste collection, separation, recycling, and landfilling functions already existing; and WHEREAS, the City wishes to proceed with architectural services with the architectural firm of Wehner Pattschull and Pfiffner, PC of Iowa City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that the Mayor is hereby authorized to sign and the City Clerk to attest to a professional services contract for the above project, a copy of which is attached, with the architectural firm of Wehner Pattschull and P~ffner, PC of Iowa City, Iowa. Passed and approved this day of ,1998. ATTEST: CITY CLERK It was moved by adopted, and upon roll call there were: AYES: MAYOR and seconded by NAYS: ~orney's O°~cqe''34''° the Resolution be ABSENT: Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef pweng/res/scalehou .doc CONSULTANT AGREEMENT for the Iowa City Landfill and Recycle Center Project THIS AGREEMENT, made and entered into this 26 day of August, 1998, by and between the CITY of Iowa City, a municipal corporation, hereinafter referred to as the CITY and Wehner, Pattschull and Pfiffner, PC of Iowa City, Iowa, hereinafter referred to as the CONSULTANT. WHEREAS, and CITY of Iowa City seeks to have a new Landfill scale house and computerized scale system operational by June 29, 1999; to expand the Landfill site to include a recycling center and household hazardous waste drop site; to revise the Landfill entrance from Melrose Avenue to the entrance gate to improve traffic flow; to integrate all work with the H.R. Green study and master plan for future expansion, hereina~er referred to as the PROJECT and WHEREAS, these facilities shall be designed for ease of maintenance and long term use and WHEREAS, these facilities shall improve and expand upon solid waste collection, separation, recycling and landfilling functions already existing. NOW, THEREFORE, it is agreed by and between the parties hereto that the CITY does now contract with the CONSULTANT to provide services for the PROJECT as set forth herein. 1. SCOPE OF SERVICES The work to be performed by the CONSULTANT under the Scope of Services shall ellcompass and include all detail work, services, materials, equipment and supplies necessary to prepare and deliver preliminary plans and contract documents for the PROJECT. The Scope of Services is further defined in "Attachment A" which is included herein and is an integral part of this SCOPE OF SERVICES. The CONSULTANT also agrees to perform the following: 1.1 Pre DesiGn 1.1.1 Meet with CITY personnel. Refine scope of Project, Assemble use and programming information required to establish platform for masterplanning schematic design phase. Review and evaluate project program, schedule and budget. A/E fee 1.2 Master $9,330 Plan 1.2.1 1.2.2 1.2.3 Develop design criteda program. Define site requirements and demands. Prepare no fewer than three alternative concepts which satisfy program requirements of overall CITY operation, public and commercial use. Prepare drawings and other documents depicting alternate concepts. Make recommendations to the CITY to most appropriate design and/or ranking NE fee $8,300 -2- 1.3 Schematic Desicln Phase 1.3.1 1.3.2 1.3.3 1.3.4 The CONSULTANT shall review and provide a preliminary evaluation of the PROJECT program, schedule, and budget. The CONSULTANT shall prepare drawings and other documents integrating masterplan and building design which depict several altemative concepts which satisfy program, schedule and budget requirements and make a recommendation to the CITY as to the most appropriate and/or ranking of the alternatives. CONSULTANT shall rigid mount one set of drawings for public presentation. The CONSULTANT shall prepare a preliminary estimate of construction cost in sufficient detail to identify PROJECT phasing requirements, contingencies, design costs through construction administration, departmental subdivisions, and any add or deduct alternates recommended. The CONSULTANT shall obtain CITY approval prior to proceeding to the next phase of design. A/E fee $14,460 1.4 Desjan Development Phase 1.4.1 1.4.2 1.4.3 The CONSULTANT shall prepare drawings and other documents which describe the PROJECT'S size, structural system, extedor appearance, colors, and materials, mechanical and electrical systems, floor to floor relationships, site relationships, and other appropriate elements. CONSULTANT shall rigid mount one set of drawings for public presentation. CONSULTANT shall update the schematic design preliminary construction cost estimate. 1.4.4 The CONSULTANT shall obtain CITY approval pdor to proceeding to the next phase of design. A/E fee $27,760 1.5 Construction Document Phase 1,5.1 1.5.2 1.5.3 Based on the Design Development documents prepared by the CONSULTANT approved by the CITY, the CONSULTANT shall prepare for approval by the CITY, Construction Documents consisting of drawings and specifications setting forth in complete detail the requirements for the construction of the PROJECT. Drawings shall be completed in electronic format AutoCAD 14 or compatible program approved by the CITY. All electronic data shall be transferred to the CITY on disks. In addition plots of all drawings shall be given to the CITY. A hard copy master set of specifications shall be given to the CITY. '1.5.4 The CONSULTANT shall prepare a final construction cost estimate. A/E fee NE fee 1.7 -3- 1.5.5 The CONSULTANT shall assist the CITY in preparing and filing of approval documents required of government agencies with authority over the PROJECT. 1.5.6 CONSULTANT shall provide one rigid mounted set (24" x 36") of colored, with shades and shadows, building elevations for presentation to the CITY Council. $44,160 Biddinq~r Negotiation Phase 1.6.1 The CONSULTANT shall assist the CITY in obtaining bids or negotiated proposals for the PROJECT which includes but is not limited to holding a prebid conference, preparation and distribution of addenda, responding to contractor inquiries, documentation of plan holders, distribution of plan sets, approval of substitutions, conducting bid opening, providing bid analysis, and providing a recommendation of contrad award. 1.6.2 The CONSULTANT shall assist the CITY in preparing and awarding the contracts for construction. $5,690 Construction Contract Administration Phase 1.7.1 The CONSULTANTS construction review and inspection responsibilities begin with the City Council award of contract and ends with the final payment 30 days after formal City Council acceptance of work. 1.7.2 1.7.3 1.7.4 115 1.7.6 1.7.7 The CONSULTANT shall visit the site at intervals necessary to become familiar with the progress and quality of work and to determine in general if the work is being performed in a manner indicating that work, when complete, will be in accordance with the contract documents,: From the beginning of footing and foundation construction through the "CedifiCate of Substantial Completion: site visits shall be at intervals appropriate to the ~tage of construction, and in addition, upon reasonable request of the CITY\ The CONSULTANT shall not be required to be Continuously on site. The CONSULTANT shall as necessary but no less than monthly keep the CITY informed on the progress and quality of work and endeavor to guard the CITY against defects and deficiencies in the work. ,,, The CONSULTANT shall at all times have access to the ~(ork in progress, unless specifically denied in wdting by the CITY. The CONSULTANT shall review the Contractor's "Application~-(or Payments" and make recommendations on the amount to be paid. ',.,,, The CONSULTANT shall have authority to reject work that does hot conform to the contract documents and with mutual consent of the CITY may re,quire additional tests and inspections be conducted to insure contract doct~ent compliance of questionable components. "'- 1.7.8 1.7.9 -4- The CONSULTANT shall prepare and process all required "Field Instructions" and "Change Orders" and review and approve or take other appropriate action on Contractor submittals in a timely manner (ten (10) working days or less) so as not to delay construction, but such review and approval shall be for the limited purpose of checking for conformance with the information provided and the, design concept expressed in the signed documents. The CONSULTANT shall prepare electronic media "record set" at the completion of construction and deliver disks tot he CITY at the time of final construction payment, NE fee NE fee NE fee NE fee NE fee NE fee $20,250 Entrance Road 1.8.1 Re-establish R.O.W along Hebl Road from Melrose Avenue to the landfill entrance, The Iowa City Landfill properly boundary will be located along the Nodh and West limits of the site to ensure that all proposed roads and development will be within the owner's properly. The R.O.W. survey will be platted and filed with the proper governing authorities. $5,700 1.8.2 Preliminary Entrance Road Cost Estimating: Provide budgetary construction costs for relocation and re-construction of Hebl Road from Melrose Avenue to the landfill entrance. Estimated costs will be provided for different pavement materials including pcc, asphalt, and seal cot. These costs will be based on a given cross-section. $1,65O 1.8.3 Topographic Survey of Entrance ROad: The Engineer will provide topographic mapping of Hebl Road from Melrose to the landfill entrance to be used in the redevelopment of the entrance road. $4,200 1.8.4 Entrance Road Design: The Engineer will provide drawings detailing the centerline alignment, cross-sections, material specifications, and estimated construction costs. $7,000 1.8.5 Bidding Phase for the Entrance Road: The Engineer will provide services in the form of addendure submittals, responding to contractor inquires, approval of substitutions, and attending a prebid conference with respect to the site construction podion of the project, 1.8.6 $1,600 ;\ Construction Observation and Administration for the entr~pce road: The construction administration for the Road fo~ Melrose to the landfill entrance. -4a- A/E fee $13,400 1.8.7 Landscaping at entrance mad. A/E fee $600 1.9 Attachment A Ener,clv Conservation and Recycle Component 1.9.1 Incorporate scope of services, design parame for energy, conservation, recycle and reuse as put forth In attachment A. 1 .g.2 Research availability of energy conservation and recycling related grants on both state and national levels. Assist in preparation of grant applications. A/E fee $10,100 Total A/E fee $174,200 t .10 Services or Expenses Which Shall Be Provided bv the CITY 1.10.1 1.10.2 1.10.3 The CITY shall provide information regarding special equipment and system requirements for the PROJECT. The CITY shall provide an updated budget including construction cost, CITY costs, and contingencies. The CITY hall designate a staff representative as the pdmary contact for the CONSULTANT to coordinate any CITY response required of inquiries by the CONSULTANT. CITY decisions and responses will be rendered in a timely manner. 1.10.4 The CITY shall furnish all test, inspections, and repods required by law or the contract documents. 1.10.5 The CITY shall respond in wdting if information, surveys, and reports given to the CONSULTANT have questionable reliability, beyond those disclaimers given in such information, surveys, and reports. 1.10.6 The CITY shall promptly in writing inform the CONSULTANT of any PROJECT deficiencies discovered by the CITY dudng its normal review of the progress of work. 5 2.2 2.3 2.4 2.5 2.6 2.7 1.10.7 If the CITY requires certification of any portion of the PROJECT work by the CONSULTANT, the language of such certification shall be submitted to the CONSULTANT for review and mutual approval at least 14 days prior to execution. GENERAL TERMS The CONSULTANT shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts. 2.1.1 To discharge or refuse to hire any individual because of their race, color, religion, sex, national origin, disability, age, marital status, sexual orientation or gender identity. 2.1.2 To discriminate against any individual in terms, conditions, or privileges of employment because of their race, color, religion, sex, national origin, disability, age, marital status, sexual orientation or gender identity. Should the CITY terminate this Agreement, the CONSULTANT shall be paid for all work and services performed up to the time of termination. However, such sums shall not be greater than the "lump sum" mounts listed in Section 4. The CITY may terminate this Agreement upon seven (7) calendar days' written notice to the CONSULTANT. This Agreement shall be binding upon the successors and assigns of the parties hereto, provided that no assignment shall be without the written consent of all Parties to said Agreement. It is understood and agreed that the retention of the CONSULTANT by the CITY for the purpose of the PROJECT shall be as an independent contractor and shall be exclusive, but the CONSULTANT shall have the right to employ such assistance as may be required for the performance of the PROJECT. It is agreed by the CITY that all records and files pertaining to information needed by the CONSULTANT for the PROJECT shall be available by said CITY upon reasonable request to the CONSULTANT. The CITY agrees to furnish all reasonable assistance in the use of these records and files. It is further agreed that no Party to this Agreement shall perform contrary to any state, federal, or local law or any of the ordinances of the CITY of Iowa CITY, Iowa. At the request of the CITY, the CONSULTANT shall attend iuch meetings of the CITY Council relative to the work set forth in this Agreement. Any requests -6- 2.8 2.9 2.10 2.11 2.12 2.13 2.14 made by the CITY shall be given with reasonable notice to the CONSULTANT to assure attendance. -.'[,he CONSULTANT agrees to furnish, upon termination of this Agreement and u~ demand by the CITY, copi6s of all basic notes and sketches, charts, comp'b'mations, and any other data prepared or obtained by the CONSULTANT pursuant to this Agreement without cost, and without restrictions or limitation as to the use relative to specific PROJECTs covered under this Agreement. In such event, the CONSULTANT shall not be liable for the CITY'S use of such documents on other PROJECTs. The CONSULTANT agrees to furnish all completed reports, specifications, and drawings, with the seal of a professional engineer affixed thereto or such seal as required by Iowa law. The CITY agrees to tender the CONSULTANT all fees in a timely manner, excepting, however, that failure of the CONSULTANT to satisfactorily perform in accordance with this Agreement shall constitute grounds for the CITY to withhold payment of the amount sufficient to properly complete the PROJECT in accordance with this Agreement. Should any section of this Agreement be found invalid, it is agreed that the remaining portion shall be deemed severable from the invalid portion and continue in full force and effect. Original contract drawings shall become the property of the CITY. The CONSULTANT shall be allowed to keep mylar reproducible copies and/or computer disk for the CONSULTANTs own use. Fees paid for securing approval of authorities having jurisdiction over the PROJECT will be paid by the CITY. Upon signing this agreement, CONSULTANT acknowledged that Section 362.5 of the Iowa Code prohibits a CITY officer or employee from having an interest in a contract with the CITY, and certifies that no employee or officer of the CITY, which includes members of the CITY Council and CITY boards and commissions, 'has an interest, either direct or indirect, in this agreement, that does not fall within the exceptions to said statutory prohibition enumerated in Section 362.5. -7- 3. SCHEDULE 3.t Time of Completion The CONSULTANT shall complete the following phases of the PROJECT in accordance with the schedule shown. The work will commence within one week of receipt of written notice to proceed. Schematic design complete - October 5, 1998 Design development complete - November 5, 1998 Construction documents complete - December 22, 1998 e Bidding and negotiations- January 25, 1999 · COMPENSATION FOR SERVICES 4ol Method of Payment CITY shall pay CONSULTANT for services rendered under Section I - Scope of Services the Lump Sum of $174,200.00. Based on the preliminary PROJECT construction budget estimate of nine hundred thousand dollars ($900,000). Should the CITY agree in writing to substantially increase or decrease the budget for the project (by 15%), this lump sum fee may be renegotiated. 4.2 Payment Schedule 4.2.1 Stipulated sum. The stipulated sum shall be paid in padial amounts equal to the percentage of progress of work dudng each design phase. Payments will be made no more than once monthly according to the CITY's schedule of check release and paperwork deadline, dates, allowing time for CITY staff review of payment applications. 4.2.2 4.2.3 If the CITY fails to make monthly payments due CONSULTANT, CONSULTANT may, after giving seven (7) days wdtten notice to CITY, suspend services under the Agreement until CITY has paid in full all amounts due. CONSULTANT shall provide working drawings and other documentation deemed necessary to the CITY at meetings held periodically dudng the design phase and reach mutual agreement that work has been performed in accordance with the attached schedule. -8- 4.3 Reimbursables The following shall be considered the only reimbursable expenses allowed when directly incurred for work on this PROJECT (payments shall be made on scheduled check release dates as per above as sums accumulate): 4.3.1 Reproductions of drawings and specifications provided during the bidding process. The number and cost of Bid Documents shall be agreed to in writing. 4.3.2 Postage and handling of documents during the bidding process. 4.4 Additional Services Additional services are those CONSULTANT services beyond those described in the scope of services and agreed to in writing by both parties. Payments for additional services, if any, shall be made as incurred and as per CITY's scheduled check release dates as noted above. Computation of additional CONSULTANT services shall be calculated as follows: a, Principals' time at $ 70.00 per hour. Employees' time per the schedule of hourly rates provided for the personnel involved, as provided in Attachment "B". SUBCONSULTANTS at 1.1 times amounts billed the CONSULTANT. 4.4.1 The CONSULTANT's 'records for the preparation of fees pertaining to the PROJECT shall be available to the CITY or CITY's authorized representative at mt~tually convenient times. 5. MISCELLANEOUS' 5.1 Insurance ReqUii'ements 5.1.1 Certificate of Insurance, Cancellation or Modification Before commencing work, the CONSULTANT shall submit to the CITY, for approval, a Certificate of Insurance meeting the requirements specified herein, to be in effect for the full contract period. The CONSULTANT shall notify the CITY in writing at~ least thirty (30) calendar days prior to any change or cancellation of said policy o~policies. -9- Cancellation or modification of said policy or policies shall be considered just cause for the CITY to immediately cancel the Agreement and/or halt work on the PROJECT, and to withhold payment for any work performed on the contract. 5.1.2 Minimum Coverage Any policies of insurance purchased by the CONSULTANT to satisfy its responsibilities under this Agreement shall include contractual liability coverage, and shall be in the following type and minimum amounts: Comprehensive General Liability (!) Bodily Injury (2) Property Damage Each Occunence Aggregate $250,000.00 $500,000.00 $100,000.00 ii. Motor Vehicle Liability and Property Damage Insurance (1) Bodily Injury (2) Property Damage Per Person $250,OOO .00 Per Accident $500,000.00 $100,000.00 IU. Workers' Compensation insurance as required by Chapter 85, Code of Iowa. It is further agreed that there are no other considerations or monies contingent upon or resulting from the execution of this Agreement, that it is the entire Agreement, and that no other monies or considerations have been solicited. FOR THE CITY By: By: FOR THE CONSULTANT Title: Title: 4~.g.r--.~1~ Date: Date: /' F/ ATTEST: ; Approved by: CITY Attomey's Office Date Attachment A Page t of 7 Iowa City Landfill and Recycling Center Project Scope of Services Design through Construction Contract Administration for new scale house. Scale house, new scales, and computer system must be operational by June 29, 1999. Design through Design Development of new entrance and traffic flow pattern. Includes new road from Melrose-I.W.V., new gate and signage. Traffic flow must be Integrated with several landfill operations Including commercial haulers, household waste, household hazardous waste drop site, waste recycling and exchange center (tires, plastics, paper, wood, aluminum, steel, copper, cardboard), commercial and residential composting, appliance drop off, and potential retail of value added salvage. Design through Design Development of facilities for recycling services. Possible services Include: A. Salvage material exchange B. Packaged compost, pelletized fuel, finger jointed lumber retailing C. Bulk collection and shipping of plastics, paper, cardboard. glass, metal D. Hazardous waste drop off and shipping Incorporate "sustainable" design. See attached. Incorporate public education In waste management. Design should accommodate tours and provide a visual demonstration of recycle and reuse techniques. Master plan. Integrate plans with the long-term expansion plans projected by HR Green study. Grant assistance. The City will apply for grants from the Iowa Depadment of Natural Resources for energy and waste management demonstration funds. The architect will assist in the preparation of applications with graphic and narrative descriptions of their design work. ene~y/~sndflll.doc Attachment A Page 2 of 7 Design Parameters for Energy Alternative Energy 1. Photovoltaic:* A. Electric power B. Battery recharge 2. Wind:* A. Electric power B. Pumping 3. Passive solar:' A. Heating B. Ventilation 4. Active solar 5. Ground source heat pump 6. Waste wood 7. Waste oil 8. Landfill methane *Items which must be included Incorporated if feasible. energylenergy.doc in the design. Energy Efficiency 1. Super insulation* 2, Shower water heat recovery 3, Exhaust air heat recovery* 4. T-8 fiuorescents' 5. Compact fiuorescents* 6. Electronic ballasts' 7. Daylighting and control 8. Sealed combustion* 9. Radiant heating 10. Waste heat recovery 1 'I. Photo cell light control* '12. Occupancy sensors* '13. LED exit signs' '14. Variable frequency drive 15. Automatic thermostats* 16. HPS area lighting '17. Energy management system '18. Tankless water heater All other items must be evaluated and Attachment A Page 3 of 7 DeSign Parameters for RecyclelReuse Construction Materials 1. Forest Stewardship Council* 2. Recycled content materials* 3. Faswall 4. OSB panels* 5. Straw or wheat board 6. Cotton waste insulation 7. Rock wool Insulation 8. Milk paint 9. Recycled paint* 10. Finger jointed lumber 11. Linoleum 12. Flyash concrete* 13. Autoclare concrete 14. Engineered lumber 15. Low V.O.C. and biocide paint* 16. Solvent-free adhesives and paints 17. CFC & HCFC free rigid board insulation 18. Foam core structural panels Water 1. Compostlng toilet 2. Sink to toilet 3. Gray water 4. Rain water 5. Low flow toilet 6. Low flow shower Solid Waste 1. Job-site recycling* *Items which must be included In the design. All other items must be evaluated and Incorporated if feasible. enefgylrecyde,doc Attachment A Page 4 of 7 To: Chuck Schmadeke From: Dave Elias "'-~"~, Date: July 30, 1998 Re: MEMORANDUM Landfill Facilities repair and Future services Iowa City Wastewater ~md !Andfill gh, tsl0ns I /' ,/ We have selected a consultant to design a permanent replacement building for the landfill scale house, after the windstorm demolished the trailer on June 29. We have also just completed a study ofthe long term technical and financial operation of the landfill. It seems clear the City's intention is to continue to provide solid waste disposal services into the foreseeable, for the community. Considering the changing nature of solid waste disposal regulation, legislation, and even the public's expectation, it seems it would be an appropriate time to consider a significant addition to routine solid waste disposal services offered by the City oflowa City. We feel we should incorporate a "Household tl. Tnrdous Waste" (HHW) collection and exchange Facility into the plans currently being developed for the landfill site. The public demand for the collection of HHW has been growing. This is evident by the great participation in our annual HHW Clean Up dayS, in the mount of this matedal being deposited at the "de facto" HHW/waste oil drop off site, and in the number of phone requests for assistance in disposing of obviously toxic materials from the public. Since June, we have already had calls From households holding such things as elemental mercury, lead arse~ate, banned weed killer, and fluoreseent bulbs (conLain mercury). The community is highly educated and motivated to recycle and safely dispose of hazardous materials. Many express disappointment in not having an effective disposal option when their need arises, and often express a willingness t~ pay "reasonable" fees for such a service. The community would benefit by establi~ing an HHW center in a couple ways. First, homes would contain fewer toxic/health hazaMs by the regular removal or unusable or unwanted products. Secondly, the landfill area it self would have le{;s of these materials actually being "buried", reducing the potential impact on groundwater and on the ;:vastewater treatment plant, where leachate is treated. We have envisioned attaching an |HtW center to the scale house operation, in order to utilize present staff in monitoring and instructing the public in HHW procedures. The project would also re-organize the site layout and access roads to more efficiently accept the various "salvage" and recycle materials presently handled on site. We would like to see the entire facility developed in ways that would highlight recycled, renewable resource pi:oducts, and energy conservation products, in order to Further educate the public on solid waste problems. In order to proceed with the permanent scale house and these other concepts, we would like to give the architectural and engineering designers a scope for their work, as soon as possible. Please let me know if you are in agreement with this approach. cc: Dan Scott, Brad Neumsnn, Jim 5choenfelder O:\ I _!~ndlillXLFadmin\ll!!W LF servioe.d~e Attachment A Page 5 of 7 From: Chuck Schmadeke Dave Elias'~J' Date: MEMORANDUM 07/30/98 June 1998 Paint and Battery Day - summary II0wa CIty Wastewater and Landfill Divisions I On June 6, 1998, the Landfill Division and Brad in Solid Waste Planning, conducted a tlousehold Waste Collection Day, advertised to handle only paint and household batteries. Approximately 300 appointments were made For drop of Ys From the public. Twenty-one City employees were used to staff tile event. Overtime was paid to the hourly workers, estimated at 7 hours each, at an avg. of $14/hr x 1.5. Labor costs were approximately,, $2600. Outside disposal services will be about $4200. Landfill costs will equal about $300, For the day. The Following materials were collected For disposal: Paint- approx. 15,840 Ib. collected (7.9 tons) -over 1650 gal. 875 gal. Latex - dried and disposed of at Landfill* 350 gal. Latex retained For exchange, back to the public 50 gal. Latex exchanged on the collection day 350 gal. Oil base bulked into barrels For shipping* 300 Ib., aerosol cans, filled two barrels I00 Ib. "lead powder" for paint make-up Battedes- Household alkaline batteries - 1560 Ib., 2 % barrels, 'diSposed at the landfill Rechargeable and "button" baRetieS -(heavy metals) 90 Ibs, two 5-gal. buckets Garbage generated - approx. 11,820 Ibs of garbage was dispossd of at the landfill at the end ofthe event, including: 970 Ib. empty paint cans, * 7700 Ib. dried latex paint with 2650 Ib. "floor dry", 500 Ib. trash -- boxes and bags brought in by the public with material, plastic sheet ground cloth, used tyvek suits, etc. * I gal. empty paint can -'- .8 Ib., I gal. latex paint = g.g Ib., 1 gal. oil base paint = I0.0 Ib. Attachment A Page 6 of 7 To Chuck Schmadeke Brad Neumann From Dave E!i~/~'C-~' Date May II, 1998 ', MEMORANDUM Re: Household Waste received at Oil drop station I low. CltT W~ew~er and L~dffil Bidsions ) Our "Waste Oil Drop Station"on Riverside drive has signs posted describing die acceptable and unacceptable materials to be deposited there. Howevet, the public has not been able to comply with the posted limits, leaving a wide variety of hazardous material and garbage at the site. The following list of materials roughly describes what has been .Collected by landfill personnel at the drop station in the last 10 months or so. Keep in tuind that much material left at the station is actually picked up and removed by other merebets of th~ public, if they perceive it still useful. We have collected only what remains. Household cleaning products - 50 bottles Automotive maintenance products - 20 containers Garden products - 60 bags, bottles, or boxes... Paint latex - 600 gal. .. Oil base - 100 gal. Spray cans - 40 containers Flammable liquid - 60 gal. Batteries - automotive--70 household - Waste oil - 18,000 g,at. Antifreeze - 300 ga{. // / Other known materials - pool supplies - 500 Ib. 4- (fall) muratic acid - several gal. sulfudc acid - several gal. furniture stripper - several gal. ammonia - several gal. Unknown, unlabeled, questionable identity - I gal/week Tires - 3-5/week Appliances - 2-3/week Yardwaste- 1-2 cu. Yd./week Trash - 300 Ib./week This represents/0nly the material from people who are bold enough, ignorant enough, or impatient enough to dispose of their h.nrdous waste without proper approval. We receive numerous calls each week at the landfill, wasteWater plant, refuse division, and solid waste planning office, from people requesting information on how, when, and where to dispose of their hazardous wastes. We tell them to wait for our "once per year" collection day, or describe appropriate actions they could take. Many people try to comply but many are also frustrated. TO: FROM: DATE: RE: Chuck Schmadcke Dave Elins L----E Fcbru~'y i l. 1998 Attachment A Page 7 of 7 !lousehold tlaz~rdous Waste Collection Center Iowa C.y W~stewater The LandFall Division is anxtous to get an effective program starled to coiled household hazardous waste (IIHW) materials. Such a program should evenlually reduce contaminants in leachate, lowering the risk for gmundwaler problems, and also reduc'tng the load of conlaminants at the wastewater treatment plant. We feel the landflU site would be the preferred location for an HItW facility. The rollowing points outline the I. Space is available on the site, and would not be impacted by future ~H areas for 25 yems or more. 2. The die is isolated from population concentrations, reducing the risk from acddental chemical releases at such a facility. 3. The landf'dl is staffed 57 hours per week (9. 5 hrs, 6 days) including Saturday. 4. TFalned personal are on staff already. Four technicians (MWHs), and one supervisor (St. IvlW) are available. Four staff members have at/ended t~tning in '"Modetale Risk HaTardous Material ttandling". These employees have been dealing with the public and their various, unusual waste products for some time. 5. Two derks (scaleh~jnse operators) are available for accepting appointments, answering telephone questions, and monitoring public access to the facility. These clerks presently answer public questions regarding other !andrdl acOvttles. Cash business is already conducted at the site, and could include charges for new services. 6. The landfill is el!trendy handling other "recycling" 8cOvtlJes oll site, such as yard waste~ tires, scrap metal, waste o~ and appltnnces. Landfill personnel handle the bulk recycling bins, as well Including newsprint, pbi~e, glass, and cans. (cardbond collection sites will be added in the spring) Unknown materials are chopped off frequently at the ,mmauned oH drop site In town. The sinIT effectively dealt with gasoline, antifreeze, car ballertes, Sharps, and household waste products. The layout of the a possible |HtW collection cenler has been sketched out by Dan Scott, and is presen~y being reviewed by !andfill staff and the solid waste planner. It is felt the facility could be built as economically at the landfill as anywhere sInce land and staff are available. The facility at the landfall would complement other programs In place. DNR. grant funds of up to $100,000 may be available for a "county wide" ItHW center. ff authorization to proceed is given, it is felt the facility could be completed and In operation within ~1 years time. Wehner Pattschull Pfiffner PC Architects 201 Dey Building Interior Designers Iowa City, Iowa 52240 (319) 338-9715 Fax (319) 338-2038 Roland C. Wehner, AIA Richard W. PatlschuII, AIA John F. Pfiffner, AIA John F. Shaw, AIA 1998 HOURLY BILLING RATES WEHNER, PATTSCHULL & PFIFFNER, PC - ARCH|TECTS SCHEDULE B Sr. Principal Architect Principal Architect Architect I Architect II Technician I Technician II Technician III Technician IV Technician V Office Manager S~eCretary $75.00 $70.00 $48.13 $47.64 $39.88 $35.75 $34.38 $27.50 $26.13 $46.06 $22.00 Prepared by: Jim Schoenfelder, City Architect/Energy Coordinator, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5044 RESOLUTION NO. 98-307 RESOLUTION APPROVING THE COLOR OF EXTERIOR AWNING AT, 115 E. COLLEGE STREET. WHEREAS, the applicant, Gringo's of Iowa City, Inc. has filed an application for design review approval of the exterior awning at 115 E. College Street, Iowa City, Iowa, hereinafter "Project"; and WHEREAS, given that the project consists of exterior awning color alterations occurring on a projecting structure that was part of a project governed by Title 14, Chapter 4, Article E, entitled "Design Review," of City Code requires the Design Review Committee to review and make a recommendation to the City Council regarding the design of the project; and WHEREAS, the design review application for the project, a copy of which is on file in the Department of Public Works, has been forwarded to the Design Review Committee, and by default the Committee has recommended the design of the project be accepted and approved; and WHEREAS, the design of the project is found by default to conform with all of the applicable requirements of the Design Review Ordinance. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The color of the exterior awning at 115 E. College Street, Iowa City, Iowa, be approved. 2. The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and directed to certify this resolution. 3. Upon this approval, necessary permits may be issued for the project upon full compliance with all applicable codes and ordinances. Passed and approved this 22nd ATTEST: ~~)/~. 7~A,) CITY~CLERK day of September ,1998. A~f'l/~,,.~ .~"'~ City Attorney's Office ecodev/res/115ecoll .doc Resolution No. 98-307 Page 2 It was moved by Tho rnberr~v and seconded by adopted, and upon roll call there were: O'Donnell AYES: NAYS: ABSENT: X X X X X X X the Resolution be Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef City of Iowa City MEMORANDUM Date: September 8, 1998 To: City Council From: James L. Schoenfelder Staff Assistant to the Design Review Committee Re: Awning at 115 E. College St. (Gringo's of Iowa City, Inc.) Gringo's of Iowa City, Inc. at 115 E. College Street has made application for a new sign & new color for an existing awning. As required by the Design Review Ordinance only the awning which projects more that a foot into the plaza is subject to the Design Review Ordinance. As required by ordinance the application must be reviewed by the Design Review Committee and sent to Council within thirty (30) days of application submission, since there are currently only three members of a seven-member committee no quorum is possible for a meeting, consequently, this application is automatically forwarded to Council and shall be deemed as receiving a recommendation of approval from the Design Review Committee. As staff assistant to the Design Review Committee, I routinely deal with these issues and find the Gringo's application consistent with the color aesthetics of the Downtown Plaza. I would, as concerned staff, recommend approval of this application. DESIGN REVIEW APPLICATION Preliminary Review Address of Project: //-3' Name of Applicant:/'~A/'dy A, A~uy- Z.~zTz'/~/4N-5 Phone number: Address: //,3"~. (~(2LLE~'E" City: ~CEz//'Jr &/,~' State: Name of Property Owner:/Vj4A/i /q./C',4/,/x - Phone number: ~' ,E~ U/C/-/AAL5 city. State: Contact Person: Project Description: < ~ /~,~/,_ '------"' Final Review (Check one) /? ----- ~ ~- ~CO 0 '-~' Zip: Phone number: ~.~:3Z-~ Project Time Schedule: Ten copies of all drawings and written materials must be submitted along with this application. The following requirements must be submitted unless the Design Review Committee staff person has waived submission of any of the requirements (Check all that have been submitted with application): Site analysis & site plan Landscaping plan Building elevations -/Sectional drawings ~ .... Drawings of proposed signs(l) Lighting plan Additional information (as provided by the applicant): Please reference Title 14, Chapter 4E, of the City Code for details regarding each submittal requirement. All submittal requirements should follow accepted conventions of drawing namely all drawings should be clearly labeled, scales shown, north arrow on plans, clear and readable linework, and should be as clear as possible. Please refer questions to Design Review Committee staff assistant, 356-5236. (1) If project includes signs, applicant must also submit a sign application. ,C °' Date: Prepared by: Chuck Schmadeke, Director, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5141 RESOLUTION NO. 98-308 RESOLUTION AUTHORIZING AND DIRECTING THE DIRECTOR OF PUBLIC WORKS TO ACT ON THE CITY'S BEHALF IN APPROVING APPLICATIONS FOR THE PLACEMENT OF INFORMATION GUIDE SIGNS BY THE UNIVERSITY OF IOWA. WHEREAS, the City of Iowa City, Iowa pursuant to State law, is responsible for the care, supervision and control of streets, sidewalks, alleys and other public grounds; and WHEREAS, the University of Iowa has been authorized by Resolution No. 76-464 to install and maintain informational guide signs at specific sites within the public right-of-way; and WHEREAS, the University of Iowa desires to place additional informational guide signs; and WHEREAS, the City Council has been advised and does believe it is in the City's interest to authorize the Director of Public Works to approve or deny and execute applications on the City's behalf for the placement of informational guide signs by the University of Iowa in public right-of- way, now and in the future, without City Council review and authorization. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT the Director of Public Works is hereby authorized and directed to approve or deny and execute applications for the placement of informational guide signs by the University of Iowa in public right-of-way as set forth above. Passed and approved this 22nd ATTEST:Ci/i/i~-'~,E~ER~KK ~- day of September ,1998. City Attorney'sO~c~e (~ ' / ~ ' pwengVes\uiguide.doc Resolution No. 98-308 Page 2 It was moved by Vanderhoef and seconded by adopted, and upon roll call there were: Norton AYES: NAYS: ABSENT: the Resolution be Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef Prepared by: Andrew P. Matthews, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240; 319-356-5030 RESOLUTION NO. 98-309 RESOLUTION ESTABLISHING FEES OR ASSESSING COSTS FOR CERTAIN SERVICES PERFORMED BY THE FIRE DEPARTMENT WHEREAS, the City of Iowa City Fire Department provides certain services other than those duties required by State and municipal law; and WHEREAS, Occupational Safety & Health Administration regulations require employers in general industry and governmental units to develop procedures to utilize in-house or outside rescue services for permit-required confined space response; and WHEREAS, the City Council of Iowa City has enacted Ordinance No. 98-3845 to provide for the establishment of fees or assessing costs when utilizing the Fire Department's Confined Space Rescue Team for permit-required confined space response rescue or recovery operations, and WHEREAS, the Fire Chief has recommended the establishment of a fee or assessing costs for' those affected commercial and industrial users within the corporate limits of the City of Iowa City which choose to utilize the specialized services of the Fire Department's Confined Space Rescue Team for permit-required confined space response activities as detailed herein: A yearly fee of $300 for those affected businesses which notify the Iowa City Fire Department that they intend to utilize the Iowa City Fire Department as their outside rescue services provider for permit-required confined space response activities. If the Fire Department responds to a permit-required confined space rescue service request and the affected business has not previously notified the Fire Department that it has been designated as the outside confined space rescue service provider and has not paid the yearly fee of $300, such affected business shall be billed and shall pay the full cost of such confined space rescue response costs incurred by the Fire Department. WHEREAS, the City Council of Iowa City is desirous of charging a fee or assessing costs for such service to offset the cost of such service; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that the above-said schedule of fees or assessed costs for services be adopted and effective October ]. ,1998. Passed and approved this 22nd ATTEST:Ci/~'~~ day of S~pt rnber' ,1998· AYOR andy/res/confined.doc Resolution No. 98-309 Page 2 It was moved by Kubby and seconded by adopted, and upon roll call there were: Thot~nbe~'ry the Resolution be AYES: NAYS: ABSENT: X X X X X X X Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef Prepared by: Marian K. Karr, City Clerk, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5041 RESOLUTION NO. 98-310 RESOLUTION REPEALING RESOLUTION NO. 96-11 OF THE CITY COUNCIL OF THE CITY OF IOWA CITY AND APPROVING A NEW RESOLUTION SETTING FORTH RULES OF ORDER FOR THE CONDUCT OF FORMAL COUNCIL MEETINGS. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that said Council does hereby repeal Resolution No. 96-11 and, in its place, approve Rules of Order for the Conduct of Formal City Council Meetings as follows: A. Order of Business The business of the City Council shall be taken up for consideration in substantially the following order, except as otherwise ordered by the Mayor or City Council: 2. 3. 4. 5. 7. 8. 9. 10. 11. 12. Roll Call Mayor's Proclamations Consent Calendar Public Discussion (until 8:00 P.M.) Planning and Zoning Matters: hearings, recommendations, ordinances and resolutions Other Public Hearings Other Ordinances Other Resolutions Public Discussion continued if necessary Council Business City Manager and City Attorney Business Adjournment B. Content of Consent Calendar Those items on the Agenda which are considered routine will be listed under the Consent Calendar and be enacted by one motion, with a roll call vote. If the Mayor, a Council member or a citizen specifically requests that any of the items be considered separately, these items will be removed and considered later on the Agenda. Passed ATTEST: and approved this 22nd day of September , 1998. A~ City Attorney's Office denkVes~order,doc Resolution No. 98-310 Page 2 It was moved by Th0r'nberr.y and seconded by adopted, and upon roll call there were: Vander'hoef the Resolution be AYES: NAYS: ABSENT: Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef