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Home My WebLink About1998-10-06 Info PacketCITY COUNCIL INFORMATION PACKET October 2, 1998 IP1 IP2 IP3 IP4 OCTOBER 5 ~/ORK SESSION ITEMS Memorandum from Planning and Community Development Assistant Director: Continuation of South Gilbert Street Discussion at October 5 Work Session Memorandum from JCCOG Traffic Engineering Planner: Highland Avenue Traffic Calming Proposal Letter from Kate Alftine to JCCOG Traffic Engineering Planner: Highland Avenue Traffic Calming Memorandum from Planning and Community Development Director: Non-Conforming Uses in Historic Districts I IP5 IP6 IP7 IP8 IP9 IP10 IPll IP12 IP13 IP14 IP15 IP16 IP17 IP18 IP19 MISCELLANEOUS ITEMS & Memorandum from City Manager: Pending Development Issues Letter from Bob Henningsen (Iowa Department of Economic Development) to Gary Mainor (National Computer Systems): Iowa's New Jobs and Income Program Memorandum from Senior Center Coordinator to City Manager: Tom Muller's Senior Center Relocation Suggestion Memorandum from Assistant City Manager: Graffiti Update Memorandum from Administrative Assistant: Deer Management Memorandum from City Clerk: September 21 Work Session Memorandum from Housing and Inspection Services Director: Customer Service Survey Memorandum from Housing and Inspection Services Director: $200,000 Grant Award - Comprehensive Improvement Assessment Program (CLAP) Letter from JCCOG Traffic Engineering Planner to Jerry Hansen (Wetherby Friends and Neighbors): Traffic Control Letter from Jim McGinley (JC Emergency Management) to City Clerk: Funding of the Johnson County Haz-Mat Team Release: Closure of Highway 6 at the CRANDIC Railroad Crossing Newsletter: River Street Construction Minutes: September 16 Joint Meeting Agendas: September 29 and October 1, 2, 6 - JC Board of Supervisors 1999 Legislative Priorities [Council packets only] Information Packet October 2, 1998 page 2 Information regarding Old House Seminar sponsored by the Historic Preservation COmmission. Agenda for the 10/6/98 Informal meeting of the Board of Supervisors. Information from the Iowa League of Cities regarding Local Government and the Year 2000 Bug. Copy of the Consolidated Annual Performance and Evaluation Report Program Year 1997. FY98 (CAPER). Agenda for 10/6/98 Informal meeting of the Board of Supervisors. Memo from City Clerk regarding Local Option Sales Tax Election. Agenda for 10/8/98 Informal meeting of the Board of Supervisors. City of Iowa City MEMORANDUM Date: To: From: Re: September 30, 1998 City Council Jeff Davidson, Assistant Director, Dept. of Planning and Community Development Continuation of South Gilbert Street discussion at October 5 Work Session At the conclusion of your September 8 work session you made four specific requests with respect to continuing your discussion of possible improvements to South Gilbert Street. They were: More detailed information about the impact to individual parcels of property from Alternative 1 (widen Gilbert Street on both sides and add a center left turn lane), Alternative 3 (widen Gilbert Street all on the east side and add a center left turn lane), and Alternative 4 (one-way couplet using Maiden Lane/railroad right-of-way). 2. A summary of the safety problems and traffic issues in the corridor, relating to how they are improved by Alternatives 1, 3, and 4. 3. An explanation of the need for medians on the Gilbert street approaches of the Gilbert Street/Highway 6 intersection. 4. Highland Avenue should not be a cul-de-sac in Alternative 4 as was initially proposed. The following materials address each of the preceding items. Detailed information on impact to individual parcels of property. Enclosed is a table which summarizes the requested information. As we have stated throughout this process, the scale of improvements needed in a built-up corridor such as this leads to the unfortunate conclusion that there is not a reconstruction alternative that will impact no one. Each reconstruction alternative we have considered impacts private property to some degree. This is the trade-off in improving safety and traffic flow in the corridor. In the attached table, the number of square feet of property and number of square feet of buildings which would need to be acquired for each alternative is listed. The square feet of property and buildings shown on the table reflect only what is needed to construct the alternative. It is understood that in some instances this may result in an uneconomic remnant resulting in acquisition of the entire parcel or entire building by the City. Parking spaces lost represent the number of off-street parking spaces lost by each business. Trees lost represent both trees located in the right-of-way and on private property. Summary of safety problems and traffic issues. We have repeatedly stated that improving safety in the corridor is our #1 priority. In 1996 there were 54 reported traffic accidents on South Gilbert Street between Stevens Drive and Benton Street, including 12 which involved personal injury. This accident rate was high enough to alert us that we should be considering improvements to try and reduce the number of crashes. South Gilbert Street September 30, 1998 Page 2 Our analysis shows that most of the traffic accidents in the corridor were left turn, rear end, or lane change collisions. We believe that Alternatives 1, 3, or 4 will all reduce the incidence of these types of accidents, as they remove left-turning vehicles from the through traffic stream (Alternatives I and 3), or eliminate oncoming left-turning traffic (Alternative 4). Each alternative would also provide a wider, more functional sidewalk for enhanced pedestrian and bicycle travel. We have also emphasized to you the traffic service concerns we have in the South Gilbert Street corridor. The present four-lane street in a commercial corridor with relatively poor access control (large number of intersecting driveways) has a traffic carrying capacity of approximately 17,000 vehicles per day. 1997 traffic volume was 16,600 vehicles per day, up 13% from the 1994 volume of 14,700 vehicles per day. Of great impact will be future development in the area south of Highway 6 which can now occur because of sanitary sewer being extended to this area. Our traffic forecasts show 21,400 new vehicle trips from the south district will be generated in the next 20 years. A large number of these trips will be distributed to Gilbert Street since it is a major north-south thoroughfare. Gilbert Street is the only arterial street in east Iowa City which extends from the south city limits to north Iowa City. Options I and 3 would increase the traffic carrying capacity of South Gilbert Street to 21,000-24,000 vehicles per day. Option 4 would increase capacity to 26,000-32,000 vehicles per day. The variation in numbers depends on the degree to which driveways are better organized. Medians. All of the alternatives show a median on the north and south approach of the Gilbert Street intersection with Highway 6. The motivation for this design is safety. In analyzing future traffic projections, our consultant found that there would be very long traffic queues on Gilbert Street at the Highway 6 intersection if the current single left turn lanes were retained. For example, the queue on the northbound approach would extend from Highway 6 to Stevens Drive during peak traffic periods. The use of dual left turn lanes improves left turn capacity by 180%, and significantly reduces delay at the intersection. You will recall we recently installed a dual left turn lane at the Riverside Drive-Highway 6 intersection, which resulted in significantly improved traffic service for left-turning vehicles. Dual left turn lanes, however, produce a new safety concern. At peak traffic times with the lanes full of vehicles, the potential for traffic accidents increases significantly for vehicles from adjacent driveways trying to cross the dual left turn lanes. The medians reduce the probability of accidents by physically not permitting vehicles to cross the dual left turn lanes. Federal Highway Administration research shows significant reduction in traffic accidents when medians are provided in a highly developed corridor such as this. This necessitates redesigning access points which are impacted by the median, as has been suggested in the vicinity of Hills Bank and Waterfront Drive. Highland Avenue should not become a cul-de-sac in Alternative 4 as was initially proposed. This design detail of Alternative 4 can be handled in the final design if Alternative 4 is selected as the recommended alternative. South Gilbert Street September 30, 1998 Page 3 Conclusion With your upcoming Capital Improvements Program discussion scheduled for October 27, we would appreciate if a decision could be made at your October 5 work session as to whether or not you have a preferred alternative for making improvements to South Gilbert Street. This alternative can then be prioritized to a specific year at your October 27 meeting. A couple of you have stated that you do not believe safety concerns and traffic conditions are bad enough to warrant the disruption that would be associated with implementing an improvement alternative at this time. That may be a decision arrived at by a majority of the City Council, and if so, the final study report can be shelved and will assist us at some point in the future. I hope that you will consider, however, that we are attempting to plan for improvements which will take us thirty years into the future, and that safety problems and traffic service will continue to deteriorate in this corridor if improvements are not made at some point. Bring any questions you have to the October 5 work session. Enclosure cc: Steve Atkins Karin Franklin Chuck Schmadeke Rick Fosse Doug Ripley Stanley Consultants South Gilbert Street Study Mailing List jccogadm/mern/sgilbertdoc Parcel Use # 1 KeI-Welco Power Tools 2 Vacant 3 Commercial (vacant) 4 Hills Bank & Trust 5 Cleaners & Other Commercial 6 H & R Block, Roofing, Apts. 7 Aldi 8 Carlos O'Kelley 9 Country Kitchen 10 Pleasant Valley Nursery 11 U of I General Store 12 Nagel Lumber 13 Cleaners (vacant) 14 Aero Rental 15 Conoco Station 16 Commercial (vacant office) 17 Video Rental / Offices 18 Renta Is 19 Iowa Paint 20 Hamm Home Interiors 21 Vacant Commercial (Ahrens) 22 Budget Car Rental 23 Vacant 24 Packages / Books 25 Stier's Gifts 26 Pizza 27 Insurance 28 Office 29 Citgo Station 30 Plumbing & Heating / Chiro 31 Hair Salon 32 Varsity Cleaners 33 Frantz Construction SOUTH GILBERT STREET IMPROVEMENT PROJECT PROPERTY IMPACTS FOR IMPROVEMENT AL TERNA TIVES 1, 3, & 4 Sq. Ft. of Property Required Alternative #1 Alternative #3 Sq. Ft, of Parking Trees Sq. Ft. of Sq. Ft. of Parking Trees Building Spaces Lost Property Building Spaces Lost Required Lost Required Required Lost 3,000 4,800 1,500 9,000 8,100 9,000 1,500 6,600 1,600 800 900 800 600 1,000 900 1,400 590 830 2,000 3,500 2,200 550 3,750 8 3,300 2,640 5,500 1 1 4,400 4 1 3,300 10 13 2 20 4 16 3 2 3,960 600 1,320 1,056 1,320 1,100 2,250 3,080 1,298 1,826 3,080 2,071 3,520 600 5,280 420 780 50 3 2 6 12 4 4 2 2 5 2 6 3 3 4 Alternative #4 Sq. Ft. of Parking Trees Building Spaces Lost Required Lost 2 3 1 2 4 4 4 6 2,750 13 0 Sq. Ft. of Property Required 500 1,050 1,600 1,900 3,300 2,500 1,000 25 650 10,000 gilbert3.wb3 1 Source: Stanley Consultants, Inc. Parcel Use # 34 Veterinarian 35 Pyramid Service 36 Selzer - Werderitsch Const. 37 Crowded Closet 38 Crisis Center (New location) 39 Johnson County Health 40 Ryder Truck Rental 41 Audio Odyssey 42 Auto Parts 43 Auto Parts 44 Printing Company 45 Apartments 46 Auto Repair 47 Residential 48 Goodyear / Pets / Apts 49 Memories, Food & Spirits 50 Goodies Rentals 51 Offices 52 Residential 53 Embroidery / Boutique / Apts 54 Repair/Office Equipment/Apts 55 Residential 56 Storage 57 Barngrover Glass 58 Commercial 59 Kennedy Plaza SOUTH GILBERT STREET IMPROVEMENT PROJECT PROPERTY IMPACTS FOR IMPROVEMENT AL TERNA TIVES 1, 3, & 4 Sq. Ft. of Property Required Alternative #1 Alternabve #3 Sq, Ft, of Parking Trees Sq. Ft. of Sq. Ft. of Parking Building Spaces Lost Property Building Spaces Required Lost Required Required Lost Trees Lost 3 32 1,760 2 61,170 3,750 48 64 53,261 1,250 56 Alternative #~ Sq. Ft, of Parking' ...... Trees Building Spaces Lost Required Lost 2,100 1 1,750 4 3 200 9 675 1 600 2 1 2 1,800 13 6 1 3 1 6 1 13 2 7 4 4 2 4 9 1 25 4 9,875 134 43 Sq. Ft. ~ Property Required 25 2,000 2,465 9,000 3,000 6,000 450 9,000 350 700 1,100 1,500 6,300 2,700 1,500; 2,100 3,750' 800 10,800 401 800 1,300 25 12,000 100,590 gilbert3.wb3 2 Source: Stanley Consultants, Inc. STANLEY CONSULTANTS N i ~ ,p,/.. ,, ,' ~ ,~~~ , ~ ~,. .,fi / /.8 ~ . ~ . ' . ":'e: ':?"""'~:" 'e' ' /'"" "' '~'~ ~ : '~' ~ i" :2" , SOUTH GILBERT STREET ~;' ~ ..... IMPROVEMENT PROJECT City of Iowa City MEMORANDUM Date: September 21, 1998 To: City Council From: Doug Ripley, JCCOG Traffic Engineering Planner~~'/ Re: Highland Avenue Traffic Calming Proposal City staff have been working with the residents of Highland Avenue on a traffic calming proposal. This was originally requested by the neighborhood, and also directed by the City Council during your discussion of Kirkwood Avenue traffic control. As you may recall, the primary concern of Highland Avenue residents is traffic diverted from Kirkwood Avenue to Highland Avenue which travels at a high rate of speed. A traffic calming proposal was developed (attached) and a survey sent to the 61 residents on or adjacent to Highland Avenue between Boyrum Street and Yewell Street. Of the 61 surveys, 40 (66%) were returned. Of the returned surveys, 25 (63%) favored the traffic calming proposal and 15 (37%) opposed the proposal. Based on the survey results, it is staff's recommendation to install the traffic calming devices on Highland Avenue. If approved, the initial installation will be temporary, and evaluated by a neighborhood survey after one year to determine its effectiveness. If traffic control on Kirkwood Avenue is modified in the future, traffic conditions on Highland will again be evaluated to determine if the traffic calming devices are still needed. If you have any questions, please call me at 356-5254. I will be at your October 5 work session to ask you for a final decision. Due to a delayed and busy construction season, it is anticipated that the traffic calming devices would not be installed until next spring. bc\memos\3-1DR.doc Highland 'Avenue Traffic Calming Proposal GINTER r,3, Chicaries HIGHL~uND COTrONWOOD DEFOREST AVE AVE ,sides d sfieet flora Yewell to Boyrum AVE Chokers AVE DEFOREST (ITY 0~/0~ CITY o loo 300 600 ~. SCALE September 24, 1998 Doug RipIcy JCCOG Traffic Engineer Planner 416 E Washington St Iowa City, IA 52240 Dear Mr. RipIcy; I am a homeowner on Highland Ave in Iowa City. I received your note yesterday regarding the favorable response to the survey given earlier this month. I was amazed. I cannot believe that my neighbors, as well as the traffic department, feel that placing structures in our road for speed control is a good idea. I bicycle up and down Highland Ave five days a week and feel that this is a serious threat to my safety. It is bad enough when the snow piles up and narrows the road. These structures would force me further into traffic, and some people just do not see bicyclists. I am not able to attend the October 5th City Council meeting, but would like my voice to be heard. If you think it would be effective, I could arrange for someone else to attend in my stead. In addition to my safety as a bicyclist, my housemates park on the street and I imagine that parking area would be reduced, snow removal would be impaired, motorists would get frustrated and money would be wasted. Since receiving notices about traffic concerns in my neighborhood, I have been paying attention to the speed of traffic in front of my home, and I really do not see a problem. We don't have accidents, we do not have children being hit, we do not have excessive noise, and I really do not understand the necessity of this problem. Thanks for your time. Sincerely, Kate Alt~ine 1213 Highland Ave Iowa City, IA 52240 339-9430 email: kathryn-alftine@uiowa. edu City of Iowa City MEMORANDUM Date: To: From: Re: During consideration of the Summit Street rezoning request, John Shaw raised the issue of additions to structures in historic districts when those structures housed non-conforming uses. Mr. Shaw's letter is attached. I believe Mr. Shaw's intent is to allow additions to contributing historic structures in historic districts whether the structures contain conforming or non- conforming uses. An argument could be made that if a structure was built years ago for a use, such as a duplex, and that use becomes non-conforming, the viability of the historic structure is threatened if the use for which it was built becomes non-conforming and cannot be altered as needs change over time. Conversely, one could argue that the non-conforming use, by its very existence over the period of time in which it became historic, is viable as it was originally built and the structure is threatened only if the owner decides it is no longer viable and feels the need to make a change. At this point the staff has not done any research or evaluation of this proposal. If the Council desires some consideration of this proposal, an amendment may be acceptable/f the amendment refers only to contributing structures in historic districts. This will limit the impact of the amendment and should not undermine the intent of the non-conforming use provisions of the zoning code to allow the continuation of non-conforming uses without permitting their expansion. A few moments have been allocated at your work session October 5th to decide if you wish the staff to pursue Mr. Shaw's request. If you do wish to pursue it, the item will be placed at the end of the pending list of the Planning and Zoning Commission's work program. CC: Bob Miklo Planning & Zoning Commission John Shaw Im\mem\~10-1.doc August 3, 1998 City of Iowa City Planning & Zoning Commission 410 E. Washington St. Iowa City, IA 52240 Re: Request for Zoning Ordinance Amendment Dear Members of the Commission: I support the current application to down-zone South Summit Street from RS-8 to RS-5. I feel RS-5 a more appropriate underlying zone for this histodc residential neighborhood. As the owner of the duplex at 435-437 South Summit Street, I realize this re-zoning suddenly makes my property non-conforming. This limits use of the property. 435-437 South Summit was built as a duplex in 1926. The best use of this property is the continuation of this historic use. Contrary to the information given at the last Planning & Zoning meeting, this zoning change will indeed prohibit me from rebuilding a duplex at this address should the existing structure be one-hundred percent destroyed. This zoning change prohibits me from adding habitable space to my duplex. My neighbors will retain the dght to build an addition, I will not. This is not the intent of this request to down-zone. I ask this Commission to support and recommend the adoption of an amendment to the zoning ordinance permitting continuation of historic use of property in down-zoned areas. Further, I request this amendment permit the addition of habitable space to histodc use structures which become non- conforming as the result of down-zoning, provided the additional space does not expand the scope of the non-conforming use. Respectfully submitted, John F. Shaw, AIA 437 S. Summit St. Iowa City, Iowa City of Iowa City MEMORANDUM Date: September 29, 1998 To: City Council From: City Manager Re: Pending Development Issues An application submitted by AUR Property Management for a special exception to permit a front yard modification for property located in the Commercial Office (CO-1) zone for property located at 414 E. Market Street. An application submitted by Michael and Ann Romanowski for a special exception to permit off-street parking on a separate lot for property located in the Community Commercial (CC- 2) zone at 1517 Mall Drive. An application submitted by Kevin and Kimberly Glenn for a special exception to permit a reduction in the front and rear yard setback requirements for property located in the Medium Density Single-Family Residential (RS-8) zone at 632 Brown Street· 4. Proposed lighting requirements, including amendments to the Site Plan Review Chapter and Performance Standards Chapter. Other: 1. Discussion of a concept plan for Southpoint Addition (Langenberg Avenue/Hemingway Avenue) - an OPDH plan to allow units to be arranged around a courtyard. Im\mem\sag-29.d0c September 17, 1998 Gary A. Mainor Vice President National Computer Systems 2501 North Dodge Street Iowa City, IA 52245 IOWA DEPARTMENT OF ECONOMIC DEVELOPMENT Dear Gary: Congratulations! On September 17, 1998, the Iowa Department of Economic Development's Board of Directors approved the application of National Computer Systems for participation in Iowa's New Jobs and Income Program (NJIP). I am very pleased that you have chosen to make such a significant investment in Iowa. Soon my office will be sending you a draft copy of a contract to ~nalize the terms and conditions of NCS's participation in the NJIP. This contract must be signed by you, the City of Iowa City and myself in order for your company to begin receiving the benefits of the NJIP. Thank you for choosing the State of Iowa as the site for your expanded operations. I am confident you will find your expansion to be a pleasant and profitable experience. Sincerely, Bob Henningsen Division Administrator cc: Stephen Atkins, City Manager, City of Iowa City John Christensen, Iowa Dept. of Revenue and Finance TERRY E. BRANSTAD, GOVERNOR DAVID J. LYONS, DIRECTOR 200 East Grand Avenue · Des Moines, Iowa 50309-1827 · 515/242-4700 - Fax: 515/242-4809 info@idcd.state.ia.us · TTY: 1/800-735-2942 - www. state.ia.us/ided Senior Center Memorandum To: Steve Atkins, City Manager From: Linda Kopping, Senior Center Coordinator ~..!,,\~,.. Re: Tom Muller's Senior Center Relocation Suggestion Date: 28 September 1998 On two separate occasions, once following a presentation by Tom Muller to the Senior Center Commission (SCC) and the other following the receipt of Mr. Muller's letter to the SCC, City Council and Board of Supervisors, the SCC has discussed the advantages and disadvantages associated with moving the Senior Center to the former Randalls building at Sycamore Mall. On some points, the Commission agrees with Mr. Muller. The former Randalls building would provide abundant parking and a spacious, one floor facility. Moreover, it is likely that the building could be remodeled in a way that would easily accommodate all current Senior Center programming. Despite these areas of agreement, the Commission is not in favor relocating the Senior Center to the former Randalls location. The SCC's rationale for not endorsing the relocation fall into the following areas: participant convenience; location; cost; and maintenance. Each of these areas will be addressed separately. Participant Convenience 1. The Randalls location would result in a loss of convenience for elderly residents of Ecumenical Towers and Capital House apartments who are frequent visitors to the downtown site. 2. The existing Center is close to the bus interchange. For many participants bus service to the Randalls site would become more complex and involve bus transfers. 3. Questions arose among Commission members regarding participant safety, both perceived and actual, at the Randalls location. For instance, does the Randalls store have a lower level in which to seek shelter from severe weather? Other concerns involved Randalls somewhat isolated location in the Sycamore parking lot. The existing Senior Center, in combination with the in-house agencies, serves as a focal point for aging within the community. As such, it provides Johnson County residents with convenient access to a variety of aging services and information. Members of the SCC feel that this single location convenience should not be disrupted. While it is true that the entire service network could be relocated (and perhaps even expanded), there is no guarantee that all the current in-house agencies would be interested in moving to the Randalls building. For this reason, SCC members said they would want to consider the opinions of all in- house agencies prior to making any recommendations on the issue of relocation. Additionally, the current 28E and lease agreements would need to be evaluated. Location 1. If a relocation were to occur, the Center's downtown connection to the community would be lost. This connection is important because it enables Senior Center participants to make a direct contribution to a number of community events and helps dispel the myth that as a group, seniors are "takers" rather than "givers." For instance, senior artists have had their work on display during the Downtown Gallery Walks and senior performers have often supported downtown pedestrian mall or Farmers Market programming. The Center's current downtown location provides easy access for University of Iowa faculty members and researchers who volunteer at the Center, as well as practicum, intern, and workstudy students. Without this support, Senior Center programming would suffer. Although productive connections of this sort do exist between Kirkwood Community College (KCC) and the Senior Center, the faculty and academic focus of KCC are somewhat different and there is less opportunity for relationships of this sort to exist. The Randalls site lacks the visual and historic appeal of the existing location. In addition, the existing facility is fully accessible, meets ADA requirements, and offers a variety of rooms in which to offer diverse programming in everything from golf and video production to Shakespeare and bead work. Concern was expressed over all the interior space in the Randalls building and the ability to provide adequate natural lighting. The possibility of losing some of the 27,000 square feet available at this location to wall construction and partitioning of the building was also considered. 5. If final approval is given to the construction of the Iowa Avenue parking facility, it is hoped that the chronic parking problems associated with the existing Senior Center location will be resolved. 6. As a result of a move to the Randalls location, the Center would need to have a City vehicle on site in order to conduct daily mail runs and other work related errands. At the present time, employees sign out a car from the city pool when necessary. Cost Although specific amounts are unknown, members of the SCC felt significant costs would be associated with the renovation of the Randalls building. As we know from experience, adapting a building to a new use would likely r, equire major renovation to the HVAC system, sprinkler system (if there is one), electrical and plumbing systems. Walls would need to be constructed and bathrooms installed. For this reason, Commission members felt that if there was a true desire to change location, construction costs for an entirely new building should be considered as well as any renovation projects involving existing structures. Maintenance Because of the Senior Center's close proximity to both the Recreation and Civic Centers, the Senior Center maintenance worker, who typically works alone, has been able to occasionally share equipment and expertise with maintenance workers in these two facilities. Sharing of this sort will be difficult if the Center relocates. Following their discussion, the general consensus among Commissioners was that the benefits associated with the current downtown location far outweigh anything that would be gained by moving the Senior Center to the former Randalls store at Sycamore Mall. City of Iowa City MEMORANDUM Date: To: From: Re: September 30, 1998 City Council Dale Helling, Assistant City Manager Graffiti Update Since our graffiti abatement policy and ordinance were adopted in August 1997, we have processed a total of 52 formal complaints/reports through the Police Department and the Department of Housing and Inspection Services as of August 31, 1998. HIS received 25 of these complaints and the Police Department received 27. Thirty-eight of them involved graffiti on private property while 14 involved public property (including two on property of the Iowa City Community School District). The type of graffiti involved letters, words, symbols, and various figures on buildings, parking garages, retaining walls, and other fixtures such as bus shelters and traffic signal controllers. While several incidents were confirmed to involve gang graffiti, it appears that most of the graffiti has been the work of other "artists" or vandals who were simply defacing property for the sake of doing damage. The above represents only those incidents of graffiti vandalism that have been detected by City staff or reported by citizens. It is unknown how much graffiti has been discovered and promptly removed by private property owners or by those in charge of public buildings. Graffiti which has been removed by the Streets Division crews has been from public property. Most private property owners have been cooperative in responding to our requests to remove graffiti which is the subject of a complaint. cc: City Manager Police Chief Director of Housing Inspection Services jw/mern/dh-graff.doc City of Iowa City MEMORANDUM TO: FROM: DATE: RE: City Council Administrative Assi~ September 29, 19~ Deer Management Just a note to let you know the meeting of the Deer Management Committee has been set for Wednesday, October 21, 5:30 p.m. in Council Chambers. Because the City was unable to implement 1997/98 recommendations, the Committee members will remain the same for 1998/98. The attached draft of the Winter 1998/99 Plan was prepared using the Council-approved Long-Term Plan as a guide. Members have received the draft and will review and fine-tune the plan that will be forwarded to you for consideration. Please call me if you have any questions. Attachment WINTER OF 1998/99 DEER MANAGEMENT PLAN FOR IOWA CITY The City of Iowa City will proceed with an educational program that will provide residents with information on deer habits and guidelines for limiting localized deer damage through the use of screening, alternative plantings, and other techniques. The Winter of 1998/99 Deer Management Plan will be included. Educational materials will be distributed through a variety of methods including public informational meetings, pamphlets, and government television programs. The City of Iowa City will evaluate the need for and, where appropriate, install or petition the State or County to install on roadways under their jurisdiction warning signs and/or reflectors that may reduce the likelihood of vehicle/deer accidents. The City will prepare an annual report on the effectiveness of deer reflectors. In addition, thoughtful consideration will be given to deer migratory paths as transportation improvement projects are approved by the City Council. In order to prevent irreparable damage to the ecosystems in Iowa City and to prevent significant injury or damage to persons or property, the City Council has set the maximum deer population density to be thirty-five (35) per square mile per City-designated management district. Actual numbers were unable to be collected via helicopter count due to inadequate snow cover during the late winter season of 1997/98. Therefore, an estimate of population growth must be used to determine number of deer to be killed. In order to attain its population goal of thirty-five (35) deer per square mile per management district, the City of Iowa City received authorization from the Department of Natural Resources to establish a special deer population management area for Iowa City under the following conditions, limitations, and procedures: a. The special deer management area is defined as all public and private land in Iowa City as designated by the City Council of Iowa City. The City Council directs a total of 240 deer be killed during the winter of 1998/1999 within the time period authorized by the Iowa Department of Natural Resources, via the following methods: (1) The United States Department of Agriculture (USDA) will utilize sharpshooting with centerfire rifles equipped with silencers for the lethal removal of deer. Bait may be used to attract deer to the sites. City and USDA officials will determine locations, training, and all other conditions for the sharpshooting activities. The City and USDA will comply with all applicable state laws. (2) The City will utilize City personnel to use baited traps to capture and kill deer in locations determined by City officials. (3) All deer killed by sharpshooting and/or trapping operations will be processed for human consumption and distributed free of charge. Processing locker(s) participating in the plan will be allowed to keep and utilize the deer hide. (4) No licenses will be required for the City and no fees will be charged. The Deer Management Committee will convene in the spring/summer of 1999 to review educational material, deer population numbers (current and projected), Winter 1998/1999 deer kill effectiveness, and to recommend methods to manage deer during the winter of 1999/2000. A report of the results 1998/1999 management plan will be prepared and submitted to the Department of Natural Resources. Passed by Deer Management Committee City of Iowa City MEMORANDUM Date: October 2, 1998 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, September 21, 1998 -6:35 p.m. in Council Chambers Council: Lehman, Champion, Kubby, Notion, O'Donnell, Vanderhoef, Thornberry (6:40 PM). Staff: Atkins, Helling, Karr, Dilkes, Schmadeke, Davidson, Fowler. Tapes: 98-101, Side 2; 98-103, all; 98-104, all. REVIEW ZONING MATTERS Reel 98-101, Side 2 Planning and Community Development Director Franklin presented the following Planning and Zoning items for discussion: A. PUBLIC HEARING ON AN ORDINANCE CHANGING THE ZONING DESIGNATION OF APPROXIMATELY 22 ACRES FROM MEDIUM DENSITY SINGLE-FAMILY RESIDENTIAL (RS-8) TO LOW DENSITY SINGLE-FAMILY RESIDENTIAL (RS-5) FOR PROPERTY LOCATED IN THE SUMMIT STREET HISTORIC DISTRICT. (REZ98-0010). Council majority directed Franklin to schedule a work session discussion to address allowing non-conforming buildings to increase their habitable space. B. ORDINANCE CHANGING THE ZONING DESIGNATION OF AN APPROXIMATE 4,000 SQUARE FOOT PROPERTY LOCATED AT 114 WRIGHT STREET FROM COMMUNITY COMMERCIAL (CC-2) TO PLANNED HIGH DENSITY MULTIPLE-FAMILY RESIDENTIAL (PRM). (FIRST CONSIDERATION) ORDINANCE CHANGING THE ZONING DESIGNATION OF APPROXIMATELY 9.27 ACRES FROM LOW DENSITY SINGLE-FAMILY RESIDENTIAL (RS-5) TO SENSITIVE AREAS OVERLAY/MEDIUM DENSITY RESIDENTIAL (OSA-8) TO ALLOW A 72-UNIT RESIDENTIAL DEVELOPMENT ON PROPERTY LOCATED ON THE SOUTH SIDE OF TAFT SPEEDWAY WEST OF DUBUQUE STREET. (RIVERVIEW PLACE PARTNERS/REZ98-0009) (FIRST CONSIDERATION) Franklin noted the applicant has requested deferral of this item for two weeks. RESOLUTION APPROVING A PRELIMINARY PLAT OF COUNTRY CLUB ESTATES FIRST ADDITION, A 10.82 ACRE 21-LOT RESIDENTIAL SUBDIVISION LOCATED AT THE WEST TERMINUS OF PHOENIX DRIVE. (SUB98-0011) Franklin asked Council to defer this item for two weeks or indefinitely if a revised plat is not received prior to Tuesday's meeting. RESOLUTION APPROVING AN AMENDMENT TO THE 28E AGREEMENT BETWEEN THE CITY OF CORALVILLE AND THE CITY OF IOWA CITY REGARDING FUTURE ANNEXATIONS AND EXTRATERRITORIAL REVIEW OF SUBDIVISION PLATS. Council Work Session September 21, 1998 Page 2 Planning and Community Development Assistant Director Davidson presented information about the proposed amendment to the Coralville/Iowa City 28E Agreement regarding future annexations and extraterritorial review of subdivision plats. A Council majority agreed that the City of Iowa City should retain subdivision review over Area A. REVIEW AGENDA ITEMS Reel 98-101, Side 2 1. (ITEM #2a - MOTOR-IOWAY PROCLAMATION.) There was not a Council majority to support Kubby's request to change "commemorate" to "recognize" in the proclamation. (ITEM #15- RULES OF ORDER FOR THE CONDUCT OF FORMAL COUNCIL MEETINGS.) There was not a Council majority to support Kubby's request to schedule discussion regarding Public Discussion prior to formal action on the resolution. (ITEM #12- CONSIDER A RESOLUTION APPROVING THE COLOR OF EXTERIOR AWNING AT 115 E. COLLEGE STREET.) Kubby inquired about awning fabric colors. In response to Kubby, City Clerk Karr stated she will check to see if the proposed awning will match the sign colors. (ITEM #7- 803 S. SUMMIT STREET APPEAL CERTIFICATE OF APPROPRIATENESS.) In response to Norton, City Attorney Dilkes summarized the Council's role in the appeal process and definition of "arbitrary and capricious." IOWA AVENUE PARKING GARAGE FINANCING UPDATE Reel 98-101, Side 2 City Manager Atkins provided Iowa Avenue Parking Garage financing update. Utpal Dighe, representing Harmon Building tenants, asked City Council to consider the impacts to tenants when preparing a project construction schedule. Staff Action: Staff to prepare architectural agreement (Atkins). LANDFILL RECYCLE CENTER (HOUSEHOLD HAZARDOUS WASTE) Reel 98-103, Side 1 (Agenda Item #11) Public Works Director Schmadeke and Landfill Superintendent Elias presented the proposed Landfill Recycle Center concept plans. A Council majority directed staff to proceed with the Landfill Recycle Center as proposed. CIRCUS AND RODEO PERMIT REGULATIONS Discussion deferred two weeks. DESIGN REVIEW COMMITTEE Reel 98-103, Side 2 HOLIDAY LIGHTS Reel 98-103, Side 2 Council requested information about how holiday lights are purchased in Coralville. City Attorney Dilkes raised concerns about the City's participation in the purchase of holiday lights as it relates to the City's endorsement of a religious activity. Staff Action: Staff will follow up and report back to Council (Atkins). (Agenda Item #10) PCD Director Franklin summarized how design review is administered in Iowa City. Reel 98-103, Side 2 Council Work Session September 21, 1998 Page 3 HOUSING FORUM ISSUES Reel 98-103, Side 2 Housing Director Head summarized housing forum issues. City Attorney Dilkes responded to questions. Council majority directed Head to proceed with the housing recommendations as outlined in his September 17, 1998 memo re: Update on the Community Housing Forum Recommendations. SALES TAX Reel 98-104 S1 City Manager Atkins presented proposed local option sales tax ballot language. Council majority agreed to amend policy statement to reflect regional priorities established by a side agreement and can be changed by any Council. Council majority agreed to Vanderhoef's recommendation to revise Sales Tax Policy language, #5, to read, "This will increase the reserve portion of the parking fund and thereby create additional funds for parking projects. in tho downtown." Staff Action: Staff will follow up (Atkins). DISORDERLY HOUSE ORDINANCE Reel 98-104, Side 2 City Attorney Dilkes responded to Council concerns regarding the proposed changes to the disorderly house ordinance. Input was received from and Northside Neighborhood residents Mary Howard and Merrill Hamilton. Council majority stated their support for the proposed changes as outlined in Holecek's September 17, 1998 memo re: Proposed Disorderly House Ordinance. Council directed staff to schedule a public hearing for the proposed disorderly house ordinance. Staff Action: Item setting public hearing for October 20 will be placed on October 6 agenda (Karr). COUNCIL AGENDA/TIME Reel 98-104, Side 2 1. Council scheduled a Capital Improvements Project discussion on October 27, 1998, 6:00 to 10:00 PM. 2. Council agreed to cancel their December 28 and 29, 1998 Council meetings. Adjourned: 10:45 PM clerk\min\0921 ws.doc City of Iowa City MEMORANDUM Date: October 1, 1998 To: City Council From: Doug Boothr Re: Survey Housing & I - I have included in the Council's packet additional customer service survey comments received by the Department through the month of September. Im\mem\db 10-1-2. doc Iowa City Housing and Inspection Services Customer Service Survey September 1998 TELL US HOW WE ARE DOIN6: "1 appreciate your efforts and flexibility, John. Thanks." "1 find the personnel most pleasant and cooperative. I don't agree with the rewiring requirements - I think they're 'nit picky' and expensive!" "The inspector (Art Anderson) and I got along fine. He was very accommodating in allowing me extra time to complete a project needed for compliance, then was considerate of me and the renters when arranging a time for reinspection." "Mr. Norm Cate inspected our units and he was very professional and efficient. Then, as soon as we'd made the necessary changes, he immediately sent our certificate. We were impressed." "Excellent." "Since this was an inspection of a fairly new building, it went very well and Mr. Klinefelter was efficient. I wonder why new/newer buildings need to be inspected so frequently when I know there are many older buildings that have never been inspected and continue to rent without a permit." "Efficient. Good cooperation and communication on appointments. Fax use was timely. Pretty nitpicking as usual." "John Bovey - prompt, courteous, pleasant. Wish every experience with City staff was so positive! Keep him!" "Housing inspection has been (for me) good, fair, and helpful. I have no complaints. compliment the people in housing inspection for being helpful, polite, and considerate." "Your inspector was very professional and helpful. Always on time." "Mr. Anderson was so helpful. I had a lot of things to fix. He explained each one, how to do it and the reason to fix. And writing instructions were clear and easy to understand to people who worked and fixed the house. To owner of a house, we don't want to spend money to fix it, but he emphasized that it is good for owner and house to be updated. Thanks. P.S. If he didn't say 'cut a tree' near garage, we had lost a garage and a house by a storm." "Inspector was on time, thorough, professional, and courteous. Thanks for flexibility to reschedule the reinspection." "Very pleasant and reasonable. Made the inspection process something not to be concerned about. Thanks." "Just fine! I really appreciate the lengthy extension on the exterior work! Very professional!" "1 think the inspection team at the City is first rate, to a person. Inspectors and staff are always helpful and reasonable and willing to give management time to remedy problems. Thank you." hisadm/comrnent2,doc "1 appreciated John's flexibility in changing our set appointment time to try and accommodate both our schedules. He did a good job of explaining what needed to be done and why." "Quite helpful!" "Pat Hansen has been available, informative, courteous, and helpful I our brief experience with your electrical inspection department. We appreciate your cooperation!" "You're doing great. John Bovey is not only a thorough inspector, he was courteous that anything that needed to be done to pass inspection was done before issuing a permit." "1 still have a problem with the City of Iowa City citing the owners for illegal roommates, smoke detectors problems, and so on. I think this is an area that needs reviewed. I would also like to see a formal check list for all size units." "1 had two inspections by same housing inspector, Mr. Gary Klinefelter. He is an excellent inspector. It has been helpful and cordial. One of the best government servant I have ever had. Thanks." "Art Anderson is super, prompt, and courteous!" "Norm Cate inspected my apartment and was very cooperative in arranging the inspection and reinspection dates to fit my schedule. He was also very helpful in explaining what and why repairs needed to be made." "The inspector was thorough but very courteous." "You are doing a great job!" "Just fine. Inspectors (most) use good judgement in assessing the safety and health concerns of a property. Unfortunately, some nitpick and write down that a toilet is running - like we don't know the cost of water here! Given the myriad of things to look for, without a checklist to go by, I am satisfied with recent inspections. Thanks for asking!" "Building/Electrical Inspector - Doing great. Easy to work with and get along with. No problems." "Fine." "Iowa City Housing and Inspection Services makes it a continuing good/great place to live. I like things well kept and try very hard to do preventative maintenance. I'd like landlords to have a checklist to do prior to inspections - what to look for? A newsletter with additions - no new surprises at inspection. Surprises waste your time and mine!" "My wife enjoys working with you folks! Thanks!" "Gary does a great job." "1 don't think 30 days is long enough to get things completed after the inspection. It would save time and numerous phone calls to have longer before reinspection. Thank you!" "We always find your staff helpful and polite when applying for permits. The filed inspectors always come in a timely fashion when called. We also like the fact that they are very helpful on resolving code issues that arise from time to time." hisadm/comment2.doc 2 "1 appreciate the Housing Department helping keep me alert to any violations. Thank you. Also, staff is friendly." Seems to me that out of state owners need to do very little to get a rental permit. People willing to comply get more citations. Art Anderson was very helpful in explaining City Codes and assisting us in bringing our rental property into compliance. We appreciated his flexibility in scheduling our inspections. Very helpful and courteous. Looked at things that needed to be checked. Helped make a different appointment that suited my time better. Thank you. We appreciate the patience the Housing Department has had with us. We're glad you guys come out to tell us how to keep things safer for our tenants. Thanks. hisadrn/comment2.doc 3 City of Iowa City MEMORANDUM Date: October 1, To: City Cou From: Douglas B ection Services Re: $200 00 Grant Award - L'omprehe ent Assessment Program (CLAP) In June of 1998, the Housing Authority submitted an application for ClAP funds to improve Public Housing properties and also major funding for construction of new office space. The $200,000 ClAP Grant Award is targeted to providing new office spaces for the Housing Authority. HUD did not fund any of the other projects listed in the Housing Authority's ClAP application. In other words, the $200,000 grant can only be used in development of new offices for the Housing Authority. Failure to use the funds in the manner specified by HUD would result in their return for reappropriation, possible recapture, and reflect poorly on the Housing Authority's ability to perform under the ClAP Grant. The Housing Authority has one year in which to commit the ClAP funds. ImVnem\dbl 0-1 .doc September 29, 1998 CITY OF I0 WA CITY Mr. Jerry Hansen Wetherby Friends and Neighbors 1237 Bums Avenue Iowa City, IA 52240 Dear Mr. Hansen: Marcia Klingaman forwarded to me a list of proposed traffic control for the Wetherby Neighborhood to help deal with concerns about speed and uncontrolled intersections. I have had an opportunity to review the requests in general, and looked specifically at each intersection. Stop signs, yield signs, and traffic signals are intended to regulate intersecting streets where establishing who has the right-of-way is needed, or to correct identified safety hazards such as limited sight distance or intersections with high volumes of traffic. Traffic control is not designed for, nor effective at reducing traffic speeds. In fact, studies show unwarranted traffic signs have the opposite effect of actually increasing the speeds of irritated motorists. This has been attempted in other neighborhoods but were not effective at controlling speed or reducing volume. Similarly, at low volume T-intersection rules-of-the-road apply which dictate that a driver approaching an uncontrolled intersection must yield the right-of-way to vehicles already within the intersection. This helps keep traffic speeds low at intersections where other cars may be present. Also, at T-intersections the non-through street must naturally yield before entering the through roadway. After further study of each intersection, there are some traffic control changes that can and should be implemented. The enclosed three maps show the existing traffic control, the traffic control the neighborhood proposed, and the City's recommended traffic control. I would be happy to work with the neighborhood to get these traffic control measures installed as soon as possible. For the above-mentioned reasons, I cannot recommend implementing some of the traffic control suggestions made by the neighborhood. If you believe motorists are consistently breaking the law within your neighborhood, this may be best dealt with by increasing police patrols. If you can identify for me as specifically as possible what is occurring and when it occurs most frequently, I will be glad to work with the Police Department in scheduling routine enforcement. You may find this to be much more effective than erecting signs that motorists may ignore. 410 EAST WASI, IINGTON STREET · IOWA CITY, IOWA 52240-1826 · (319) 356-5000 · FAX (319) 3}6-~009 Mr. Jerry Hansen September 29, 1998 Page 2 The City also has a traffic calming program that is designed to help neighborhoods manage concerns about speed and excessive volume. This is a relatively new program that may be appropriate for the Wetherby neighborhood. I have included a brochure highlighting the traffic calming program. I would be happy to meet with you and your neighbors to discuss this program in respect to your traffic concerns. Please let me know if you have any questions or would like to pursue my recommendation. I can be reached at 356-5254. Sincerely, Doug Ripley JCCOG Traffic Engineering Planner Enclosures cc: City Council Stephen J. Atkins, City Manager Karin .Franklin, Director of Planning and Community Development Jeff Davidson, Assistant Director of Planning and Community Development Marcia Klingaman, Neighborhood Services Planner Rick Fosse, City Engineer jw/itr/dr-hans.doc Wetherby Existing Traffic Control HOLLYWOOD BOULEVARD TRACY LANE ~-- . CROSBY LANE GLEASON _~ r,D rY >. < SANDUSKY DRIVE _ ~ n-__ DRIVE ~(~,)~ CALIFORNIA ------m BURNS AVE STOP SIGN 0 600 SCALE 1200 FT. I Wetherby Proposed Additional Traffic Control TP, ACY HOLLYWOOD BOULEVARD LANE , CROSBY LANE I.U r~ ~ /(/) ,, GLEASON a o 'LU ' .t. le ..t .ev / ~~ ' ~ CALIFORNIA ~ i elT T T BURNS STOP SIGN YI~ LD SIGN 0 1200 FT. I 600 I SCALE Wetherby Recommended Traffic Control HOLLYWOOD BOULEVARD ~-- TRACY LANE 0 ~ SANDUSKY DRIVE BURNS AVE / CROSBY / F GLEASON u.. ______~__n,' O n O '.,,e - Z r .-.,j ~ '1' DRIVE STOP SIGN CALIFORNIA 600 SCALE 1200 FT. I JOHNSON COUNTY I WA JOHNSON COUNTY EMERGENCY MANAGEMENT Formerly Civil Defense and Disaster Service JOHNSON COUNTY JAIL BUILDING James L. McGinley Director/Coordinator September 28, 1998 City Clerk City of Iowa City Iowa City, Iowa Subject: Funding of the Johnson County Haz-Mat team Over the past year, the Johnson County Emergency Management Commission has been investigating a request by the Johnson County Hazardous Material Response Team for an upgraded vehicle capable of responding to all hazardous material spills. At the September 23, 1998 Commission meeting it was requested that I contact each of the cities utilizing the services of the Haz Mat Team to advise them that the Commission will be voting on an increase of $.50 per capita for the fiscal year 2000 budget at the next meeting of the Johnson County Emergency Management Commission scheduled for October 28, 1998. It is anticipated that this increase would continue for three to four years. If you have any questions, please contact your commission representative or the Johnson County Emergency Management Agency at 356-5628. We request that your city's representative be prepared to vote on Wednesday, October 28, 1998. Sincerely, 511 S. CAPITOL / P.O. BOX 169 / IOWA CITY, IOWA 52244 / TELEPHONE (319) 356-6028 September 28, 1998 PRESS RELEASE Contact: Rob Winstead, Iowa City Public Works, 356-5145 Re: Closure of Highway 6 at the CRANDIC Railroad Crossing The Highway 6 railroad crossing next to Country Kitchen has been in need of repair for sometime. These repairs will begin at 8:30 a.m. on Monday, October 12, 1998 and are expected to take the entire week. The repairs necessitate the closure of Highway 6 at the crossing. This will be a joint project with the CRANDIC Railroad and the Iowa Department of Transportation. The Iowa Department of Transportation will establish a detour route using South Gilbert Street, Southgate Avenue and Keokuk Street (see map below). Questions regarding the detour route should be addressed to the local I.D.0.T. office at 351- 8818. The detour route will be congested and difficult to negotiate, especially for trucks. If your business utilizes trucks for deliveries, we recommend scheduling during off- hours or using alternate routes if available. The CRANDIC Railway has assured the I.D.O.T. and the City of Iowa City that this project will be completed as quickly as possible. Questions about the project should be addressed to the CRANDIC Railroad office at (319) 398-8156. Thanks in advance for your patience and cooperation. Highlond__ Avenue . ~'~ _ [ SOUTH o~ HWY 6 CLOSURE EAST WASHINGTON STREET , IOWA CITY, IOWA 52240-1826 * (319) ,156-5000 * FAX (319) 356-5009 THE RIVER S TREE T RE CONS TR UCTION _EBrSL TT INTRODUCTION SURVEY RESULTS In December 1997 a neighbor- Two issues from the December hood meeting was held to neighborhood meeting were discuss the upcoming River investigated: Street Reconstruction Project. * Burying the overhead At that meeting an overview of utilities. the project was presented by the · Parking on River Street. City staff and Consultant. Several important issues were discussed, highlighted by the following: · The width of the new street will not change. · Pedestrian crossings. · Impact of construction on the neighborhood. · Schedule of the Project. · Some construction easements maybe required. This newsletter is being distributed to inform the residents along River Street, Woolf Avenue and adjoining streets of the status of the project. SCHEDULE OF PROJECT Consreaction :plans ~ ~,,' are curren~y being develope& :The following is a tentative schedule for the project: · January: Public Hearing on Plans and Specifications · February: Bid Letting · Mid-March: Begin Construction · October or November: Work Completed The design team met with Officials of Mid-America Energy to determine the impacts of burying the utilities. These issues were sent to the neighborhood in the form of a questionnaire. The results of the questionnaire are as follows: YES NO River Street: 9 25 Woolf Ave.: 6 I 1 As a result the City does not plan to pursue this issue any further. All overhead utilities will remain the same. Results of the parking survey were included in a letter sent to all River Street Residents from Doug Ripley the City Traffic Engineer. It indicated a strong desire to keep the parking as it is currently. CI?Y OF IO~FA CITY 12~1 N Wi,~r~I CONSLILTING ENGINEERS September 1998 PROJECT RESCHEDULING AND EXPAaNSION At the December 1997 neighborhood meeting it was anticipated that construction on the project would start in the spring of 1998. However, in order to have time to properly analyze the issue of burying the overhead utilities the project was delayed one year. This delay pushes the River Street project into two other projects that have been planned for 1999 construction. As the WooIf Avenue Bridge over the Crandic R.R. and U.S. Hwy. 6 reaches completion, the area north of Rider Street needs to be addressed. Since it is the same type of construction as River Street it will blend nicely with the River Street Reconstruction Project. The City and University have jointly undertaken a project to address the flooding problems on Riverside Drive and the Arts Campus. This project will be built in several stages. The first stage, a large storm water conduit from the Iowa River to Riverside Drive, will be built this fall. The second stage will include connecting the new River Street storm sewer to this conduit. Also included will be storm sewer work along the west side of Riverside Drive including a pumping station in the International Center lower parking lot. The entire project is shown on the inside of this newsletter. BRIDGE STORM SEWER PROJECT PHASE II OF STORM SEWER PROJECT SPRING 1999 (W/RIVER ST.) PHASE I OF STORM SEWER PROJECT FALL 1998 WOOLF AVE. BRIDGE As you know the wet weather this last spring delayed construction on the bridge. We had hoped to have it completed by late July. However, the end is near. The deck is poured and bridge railings are being installed. One of the last things to be installed on the bridge are the handrails and light poles and they are scheduled to arrive the first week in October. STORMWATER PROJECT - PHASE I As mentioned on the furst page of this newsletter the City and University have joined to solve the storm water problem on Riverside Drive and the Arts Campus. The first phase (see inside map) will be built this fall. The project has already been bid and awarded. The contractor will be Iowa Bridge & Culvert of Washington Iowa. HOw TO COMMENT There are several ways to answer questions and to have input into the planning of the project. · Call, or write the City of Iowa City contact person. · Call, write or Eraall Steve Jacobsen of NNW, Inc. · Watch for the next newsletter. WHO TO CONTACT Ci~ of Iowa City · Project Engineer: Denny Gannon. Assist. City Engineer 356-5142 NNW, Inc. · Project Engineer: Steve Jacobsen, 351-2166 Email: nnwinc@cris.com · Design Engineer: Jane Driscoll, 351-2166 Construction Engineer: MarkMcDonald, 351-2166 330-3901 DRAFT MINUTES OF JOINT MEETING A Joint meeting of the City Council of the Cities of Coralville and Iowa City, the Johnson County Board of Supervisors, and the Iowa City School Board was held on September 16, 1998 at Coralville City Hall. Coralville Mayor Fausett presided. Coralville Council: Herwig, Weihe, Jacoby, Schnake. Coralville Staff: Hayworth, Holderness, Hannamo Iowa City Council: Lehman, Champion, Kubby, Norton, O'Donnell, Thornberry, Vanderhoef. Iowa City Staff: Karr, Helling, Atkins, Franklin, Davidson, Fowler, Schmadeke. Iowa City School Board: Levey, Goodlaxson, Leff, Johnson. Iowa City School Staff: Grohe, Palmet, Grieves, Johnson County Board of Supervisors: Stutsman, Bolkcom, Lacina, Jordahl, Duffy. Johnson County Staff: Peters, Conger North Liberty Council: Ferdig North Liberty Staff: Shanahan Chamber of Commerce Staff: Beckard, Chase. Mayor Fausett called the meeting to order at 4:10 P.M. Introductions were made. IOWA RIVER POWER DAM PROJECT Iowa City Public Works Director Schmadeke reported they are finishing up on the plans to let the contract this fall for the Iowa River Power Dam Project. They will need to revise the 28E Agreement with the City of Coralville. The estimate of cost has increased. The Project will require a different style fence. The total grant that Coralville received for the project was $150,000.00. LOCAL OPTION SALES TAX County Supervisor Bolkom stated the needs for space at the office and jail, the Human Resources Health Department, Ambulance and SEATS are their greatest needs for the tax. Mayor Lehman questioned where the County sees the Mormon Trek, 965 Extended and Deer Creek Rd. as priorities? These are priorities for Cities and he feels it should be a priority for the County. Coralville Mayor Fausett said the road infrastructure was important to the City. Iowa City Manager Atkins was asked about their sales tax policy. He replied they have done a draft that gives 40% of the money to the addition to the public library. Council Member Jacoby questioned when they planned to have this on the ballot? Mayor Lehman said they planned for this to be on the ballot in March. School Board Member Leff said the more we collaborate the better chance there is for it to pass. City of Iowa City Mayor Lehman said the ballot has to be written for what each Council feels is the best for their community. We have a responsibility to the people we represent. Jeff Davidson, JCCOG Administrator said it is important to know the scope of the Deer Creek and Mormon Trek Project and how they will be paid and how to prioritize them. City Clerk of Iowa City Karr said that the wording for the local option sales tax needs to be in place November 6 to have it on the March ballot. 28E AGREEMENT REGARDING ANNEXATION BETWEEN IOWA CITY AND CORALVILLE Davidson, JCCOG, reported that the 28E Agreement has been passed by the City of Coralville, but not by the City of Iowa City. He presented 2 maps with the existing agreement and the proposed one. Both Cities have a review area. The long range growth area shows Coralville expanding to the North and East and Iowa City to the North. There was some concern about the building standards being different in the two Cities. TRANSIT CONSOLIDATION ISSUES Jeff Davidson, JCCOG, requested they be more specific on what you want us to propose. Is it a single transit system, or combining activities such as maintenance and administration. City of Coralville Council Member Weihe said they would be interested in cost saving measures. Will North Liberty and Tiffin be included in the future transit routes? USE OF PESTICIDES ON SCHOOL GROUNDS AND INTEGRATED PEST MANAGEMENT City of Iowa City Council Member Kubby requested this be put on the agenda. You can read this on your own. Iowa City School Administrative Staff Palmer said that if anyone has concern about maintenance they should call the school directly. We don't use pesticides at the school grounds except on football fields. We would rather be safe, so have chemically free grounds. IOWA CITY SCHOOL GROWTH PROJECTIONS AND IMPACT ON INDIVIDUAL SCHOOLS Iowa City School Associate Superintendent Grieves reported that we gained 800 plus students in the high schools and the elementary enrollment is decreasing. The Junior High Schools are peaking in enrollment. North West and South East Junior High have approximately the same enrollment as last year. The ethnic count is up from 11% to 15%. The enrollment report for this year should be ready in January. The area is growing, but this does not necessarily mean more children. MEETING SCHEDULE Joint meeting members agreed to schedule their next meeting on Wednesday, October 28, 4:00 P.M., with the Iowa School District as hosts. Meeting adjourned: 6:14 P.M. Cc: Iowa City Council Johnson County Board of Supervisors Iowa City School Board 89/25/98 13~21:43 319-354-4213 -> 31935fi5889 IOWfi CITV CLERK Page 801 Johnson County ]1 IOWA ~ Joe Bolkcom, Chairperson Charles D. Duffy Jonathan Jordahl Stephen P. Lacina Sally Slutsman BOARD OF SUPERVISORS JOINT JOHNSON COUNTY BOARD OF SUPERVISORS AND JOHNSON COUNTY ZONING COMMISSIONERS September 29, 1998 INFORMAL MEETING 1. Call to order 6:30 p.m. 2. Work Session re: 3. Public comments 4. Adjourn Agenda Johnson County Land Use Plan. discussion H:\1998\09-029 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 Bg/2B/gB BB:47:lZ 319-354-4Z13 -> 3193565BB9 lOYfi CItY CLEi~X Pa~ BB1 Johnson County [ Joe Bolkcom, Chairperson Charles D. Duffy Jonathan Jordahl Stephen P. Lacina Sally Slutsman BOARD OF SUPERVISORS September 29, 1998 5 INFORMAL MEETING Agenda Call to order 9:00 a.m. Review of the formal minutes of September 24th Business from Jann Frank, Unit Chairperson for the Johnson County Administrative Unit, Public Professional and Maintenance Employees, IBPAT Local 2003 re: first proposal of the Union. discussion Business from Dan Vincent, Unit Chairperson for the Johnson County Sheriff's Department, Public Professional and Maintenance Employees, IBPAT Local 2003 re: first proposal of the union. discussion 5. Business from the Board of Supervisors a) Discussion re: annexation. (Jonathan) b) Discussion re: proposed annexation of the Court Street right-of-way, containing 4.45 acres located east of the current terminus of Court Street. c) Discussion re: strategic planning-reorganization of office. (Joe) d) Discussion re: schedule and procedure for evaluations of appointed Department Heads. (Joe) e) Discussion re: coordinated bike trail plans for Johnson County. (Jonathan Jordahl and John Yapp, Associate Planner for Johnson County Council of Governments) 1) Discussion re: staff liaison 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 89/ZB/98 B8:47:45 319-354-4213 -> 319~SGSB89 IDYfi CITY CLERK Page 88Z Agenda 9-29-98 Page 2 g) Discussion re: meeting schedule for the week of December 20th. h) Discussion re: surplus computer equipment. (Carol) i) Designation of Board members to attend random cash counts. discussion (Carol) j) Discussion re: performance measures for Board of Supervisors office. (CaroD k) Discussion re: Maintenance Agreement for phone Administrative Building. (Carol) 1) Minutes received m) Reports n) Other system at the 1. Johnson County Nutrition Board for August 17, 1998 2. Space Needs Committee for August 19, 1998 3. East Central Iowa Council of Governments for August 27, 1998 4. Johnson County Historic Preservation Commission for September 3, 1998 Empowerment Area Steering Committee for September 17, 1998 6. Discussion from the public 7. Recess 89/38/98 OH:5B:40 319-354-4213 -> 3193565089 IO8~ CITY CLE~E P~ge 081 Johnson County ]/IOWA~~'~ X_ Joe Bolkcom, Chairperson Charles D. Duffy Jonalhan Jordahl Stephen P. Lacina Sally Slutsman BOARD OF SUPERVISORS October 1, 1998 FORMAL MEETING Agenda 1. Call to order 9:00 a.m. 2. Action re: 3. Action re: 4. Action re: claims formal minutes of September 24th payroll authorizations 5. Business from the County Auditor a) Action re: permits b) Action re: reports 1. County Recorder's monthly report of fees collected c) Other 6. Business from the Planning and Zoning Administrator a) Second and final consideration of application Z9809 of Donald Ballard to correct the legal description of Ordinance 04-16-98-Z5. b) Other 7. Business from the County Attorney a) Other 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356~6086 89/38/98 88:51:0q 319-35q-q213 -> 3193565B09 I0~ CITY gLE~K Png~ 882 Agenda 10-1-98 Page 2 8. Business from the Board of Supervisors a) Discussion/action re: Proclamation for Motor-Ioway 1998 for October 5, 1998. b) Action re: meeting schedule for the week of December 20th. c) Action re: surplus computer equipment. d) Motion appointing Chairperson and Vice-Chairperson to attend random cash counts. e) Action re: Maintenance Agreement for phone system at the Administrative Building. f) Discussion/action re: implementation of compensation plan for non- bargaining employees. g) Other 9. Adjourn to informal meeting a) Reports and inquiries from the County Attomey b) Inquiries and reports from the public c) Reports and inquiries from the members of the Board of Supervisors d) Other 10. Adjournment 18181198 88:Z9:35 319-354-qZ13 -> 3193565889 lOWfi CITY CLERg Page 081 Johnson Courtly Joe Bolkcom, Chairperson Charles D. Duffy Jonathan Jordahl Stephen P. Lacma Sally Stutsman BOARD OF SUPERVISORS October 2, 1998 INFORMAL MEETING WITH DEPARTMENT HEADS 1. Call to order 10:00 arm. Agenda 2. Update/report/discussion of the following: a) FY 2000 budget instructions b) Other 3. Adjournment 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 10/Bl/gB OB:SB:SB 319-354-4213 -> 3193565089 IO~fi CITV CL~RK Pag~ Johnson Count)' I X_ Joe Bolkcom, Chairperson Charles D. Duff), Jonathan Jordahl Stephen P. Laoina Sally Stutsman BOARD OF SUPERVISORS JOINT CORALVILLE CITY COUNCIL AND JOHNSON COUNTY BOARD OF SUPERVISORS MEETING Administration Building 2nd Floor - Board of Supervisors Boardroom INFORMAL MEETING Agenda Tuesday, October 6, 1998 1. Call to order 4:00 p.m. 2. Discussion re: Fringe Area Agreement. (Johnson County) 3. Discussran re: Deer Creek Road. (Johnson County) 4. Discussion/update from Coralville re: TIFS. (Johnson County) 5. Discussion re: housing of Johnson County's Ambulance. (Johnson County) 6. Discussion re: possible satellite location for Senior Dining. (Johnson County) 7. Discussion re: Local Option Sales Tax. (Coralville) 8. Discussion re: date and time of next meeting. 9. Other 10. Adjourn h:\1998\10-006 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 1999 Legislative Priorities Into the Next Millennium: Sustaining Iowa's Cities Much has been written about the year 2000 "problem": computer chips may fail to recognize the year 2000, resulting in mechanical failure of everything from pacemakers to elevators. As technicians rush to enable us to operate glitch-free in the 21st century, the computer chip problem is just the be~nning of adapting to a changing environment. Adapting to a changing environment means meeting the needs of something more fundamental than technology. It means providing a climate that is attractive to citizens. Much lip-service has been ~ven to the "brain drain" in Iowa. Young people obtain their education, then flee the state for more attractive opportunities. Some policy makers believe the root of this exodus is that taxes in Iowa are not low enough, making Iowa unaffordable for the young. This theory fails to resonate the facts. Minneapolis, Minnesota, and Madison, Wisconsin, have higher city taxes than the Iowa norm. yet they are experiencing a vibrancy attributable to young professionals who have chosen the areas as home. The key to retaining the best and brightest is ensuring economic opportunity. Cities, 949 strong in Iowa. are the en~nes of economic development for both rural and urban areas. The state determines, through policy-setting, whether Iowa's cities will remain viable into the 21st century, or whether cities and the state will continue to face a mass migration of citizens. Each of the Iowa Leagne of Cities' le~slative priorities for the 1999 legislative session enables cities to provide an environment of opportunity. On the financial side, all tax issues addressed in this document revolve around the necessity of restoring an equitable, stable revenue base that allows cities the ability to provide necessary services for citizens. Many priorities address the escalating expenses that must be funded by local government, the tightening restraints on city. budgets, and mandates that pull financial resources away from economic development needs of communities. Along with preserving cities financially, some forethought must be given to providing cities with the ability to expand in a way that is beneficial for all citizens. To sustain Iowa' s cities into the next millennium, cities must cooperate with each other and the state to develop the tools that will provide economic opportunity for the long term. 1999 Legislative Priorities · Pursue !e~slation to simplify Iowa's property tax system to provide equitable treatment to all classes of property owners and create a predictable, stable tax base that is protected from erosion beyond local control. · Protect city authority to utilize tax increment financing. · Pursue ie~slation requiring a more rigorous study of unfunded mandates before they may be enacted. · Pursue le~slation to strengthen city authority for land use planning and development. · Pursue legislation that protects the interests of cities and municipal utilities in an era of deregulation of the electric utility industry. · Oppose passage of the Stanley amendments to the Iowa Constitution. · Pursue le~slation returning revenue generated from the real estate transfer tax to the city in which it is generated. · Ensure any proposed legislation that changes the methodology of taxing telecommunications utilities does not erode local tax bases. 1999 Fact Sheets Stabilize the Revenue Base Objective: Pursue ie~slation to simplify Iowa's property tax system to provide equitable treatment to all classes of property owners and create a predictable, stable tax base that is protected from erosion beyond local control. A recent fiscal report on cities' financial health was released by the National League of Cities. In spite of an era of strong economic gowth, cities have not been the beneficiaries of this growth to the same degTee that federal and state governments have. The explanation for this is cities rely upon the property, tax as a primary source of revenue. The property tax is less responsive to economic growth factors, whereas such taxes as sales and income are driven by growth. Further adding to this disparity in Iowa is the artificial suppression of residential taxable values due to a state law that requires the coupling of residential taxable values to agricultural taxable values. In other words, residential taxable growth may not outpace agricultural taxable growth. As a result of coupling, the percentage of the assessed value of a home that is-subject to property taxation is only 54.9 percent and this percentage continues to drop annually. The coupling of residential and agricultural taxable values adversely impacts both non-growing and growing cities. For non-growing cities, as the assessed value of a home subject to taxation continues to plummet, these communities are bringing in fewer dollars to pay for city services each year. In growing cities, they are able to secure more revenue from one year to the next, but it is an inadequate amount to cover the additional costs of community growth and increasing expectations of service levels. Because commercial property is taxed at nearly 100 percent of assessed value, commercial property owners subsidize residential property owners to cover the cost of services. The solution is to distribute the tax burden more equitably among users of services to ensure cities can afford~to provide essential services. Uncouple residential taxable values from agricultural taxable values. Retaining the 4 percent growth limitation on residential taxable values protects homeowners from experiencing sharp tax increases while providing the funds to provide services. The proliferation of property exempt from property taxation further erodes cities' tax base. It forces other taxpayers to subsidize those who do not pay property taxes. Determination of tax- exempt status should be based on a narrow definition within the law requiring an entity to perform a specific amount of charitable work and demonstrate financial need. In addition, more authority should be delegated to local government to determine those entities that merit tax- exempt status within the community. City councils are in the best position to weigh the benefits of an Organization to the community against a waning revenue base. One of the goals of the interim legislative tax committee is to simplify Iowa's property tax system. One method to attain this goal is to review the numerous property tax credits and exemptions in place and determine if they are worth maintaining. If there is benefit to keeping the credits and exemptions, the state should provide an income tax credit or exemption rather than tying it to property tax. This would ensure that all beneficiaries of credits or exemptions receive it rather than just those who own property. In addition, local governments would not be forced to subsidize underfunded credits and exemptions, leading to a healthier revenue base for cities. These solutions provide for more equity and stability within the property tax system and relieve the current shifting of tax burden. Ensuring that cities have a stable revenue base will help them serve the citizens into the 2 1 st century. Preserve Tax Increment Financing Objective: Protect city authority to utilize tax increment financing. Tax increment financing is one of the most important tools available to cities to encourage economic investment. It allows cities to provide development incentives to spur economic activity in an area where it is g, reatly needed. For instance, some communities apply TIF to revitalize downtown business development while other cities use TIF for housing development. One of its most appealing facets is its adaptability to every community. Because cities can direct revenue above the base amount, known as the increment, to a way that makes the most fiscal sense for the project. cities have the flexibility to make the most of the funds generated by TIF projects. Some use the increment to pay off project debt, while others provide additional incentives to make projects feasible. TIF is also a mechanism that benefits both small and large communities. In small communities TIF makes projects more affordable for the developer. In large communities TIF projects help them be economically competitive with other states. Taxing jurisdictions other than the city receive the same amount of tax revenue received prior to the property development. After the expiration of the project, those jurisdictions. as well as the city, reap the benefits of additional revenue due to the TIF project's increased property value. Changes made a few years ago to the tax increment financing law, chapter 403, have improved TIt: practices. An appropriate balance between protecting the other taxing jurisdictions and maintaining TIF effectiveness now exists. TIF districts established under the categorization of economic development are limited to a 20-year duration. This ensures other taxing jurisdictions capture the revenue from the increment as well as the base value of the property after 20 years. The law also shed public light on TEl: projects by requiring public hearings and notification to the other taxing jurisdictions when TIF projects are proposed. The change to allow housing TIFs on any value of residence as long as a percentage of the proceeds are earmarked for low and moderate income (LMI) housing spurred investment in LMI housing. Maintaining this tool in its current form is essential to encouraging investment in Iowa's cities. Restrictions will dilute the positive impact of TIF and ultimately hurt all taxing jurisdictions if this investment does not occur. Preserve Home Rule Authority Objective: Pursue le~slation requiring a more rigorous study of unfunded mandates before they may be enacted. Integn-al to the practice of constitutionally-granted Home Rule authority is the ability of cities to determine what services and service levels best fit the needs of the community. Without this autonomy, Home Rule is merely theory. One of the largest assaults to Home Rule occurs when the federal or state government pre-empts local decision-making and enacts legislation requiring local government to enact policies that increase costs to the local government. As cities strive to hold the line on taxes, they must have the ability to reign in costly services. Enacting unfunded mandates that apply statewide increases taxes, regardless of the necessity and appropriateness of the policy to a particular community. The initiation of a mandate may be a well-intentioned response to a perceived problem. For example, the Federal Safe Drinking Water Act provides that water systems be tested for several contaminants, regardless of whether a particular contaminant exists in various re~ons of the country. The law also stipulates that an additional number of contaminants will be added to the list of those tested every year, regardless of whether evidence exists to support the existence of the contaminant. While no one quarrels with the importance of maintaining a safe water system, the policy enacted fails to take into account the cost burden that the act places on local government. The blanket policy was enacted without consideration for redonat differences which could reduce testing, and thus reduce cost. Closer to home, the Iowa legislature enacted several mandates ultimately funded at the local level. Two years ago, the rates that newspapers charge local governments to publish public notices were increased. State law mandates that certain public actions must be published in the newspaper, so cities have no choice but to meet the publishing requirements at increased cost. The newspaper association argued that these rates had not been increased in several years and newspapers should be able to recoup more of their printing costs. The le~slamre concurred, failing to take into account the financial burden this places on fight city budgets to cover the additional expenses. Another type of unfunded mandate involves funding the difference for existing programs not fully funded by the state. For example, when the state enacts property tax credits and exemptions. local governments must honor the credits or exemptions regardless of whether or not the state reimburses them for the difference. The solution to this problem is to provide a more thorough review of the impact of proposed mandates. Often, there are unintended costs that result from a policy that was not considered when the issues were debated. Local governments should have the ability to petition the fiscal bureau for a fiscal note when legislation will result in additional costs for local government. If the fiscal bureau determines that additional costs will result from the legislation. a public hearing should be held to consider the impact of the legislation and whether the desired goal outweighs the additional cost. Providing more openness in the deliberations of government provides for more effective policy-making as consideration is given to balance the merit of the policy compared to costs. Having to fund mandates puts more of the city budget on automatic pilot. reducing discretionary revenue that could be better used to bring jobs to the community. Promote Orderly Growth and Development Objective: Pursue legislation to strengthen city authority for land use planning and development. The dictionary defines "sprawl" as haphazard gowth or extension outward on the outskirts of a city. The League, in agreement with lawmakers, believes efforts should be made to contain sprawl and encourage orderly development, making efficient use of the land. Them is disagreement over the best method to achieve this goal. Restricting city annexation authority will encourage sprawl because cities will be unable to provide for orderly development through imposition of adequate subdivision standards and application of appropriate zoning ordinances to ensure lo~cal use of land. Current law balances the .needs of the community, and the needs of individual property owners in the unincorporated area through the statewide City Development Board. The City Development Board receives comment from all parties and either affirms or rejects the involuntary annexation based upon the prudence of the action. In those cases where the City Development Board has determined the annexation is inappropriate. it has not hesitated to reject the action. Restricting annexation authority, making it vimally impossible for cities to involuntarily annex, unfairly favors the wishes of a few without taking into account the needs of the city to gow. To prevent sprawl, the state in coordination with cities and counties, should encourage comprehensive planning. Both cities and counties should have plans in place to determine land use, transportation, open space and recreation, housing, public facilities and services to provide. A comprehensive plan should prevent urban sprawl and promote orderly development. Encourage cities and counties to work together to preserve prime farmland, rather than compete for existing territory in anticipation of annexation by another community. This cooperative effort would benefit Iowa. The League also supports an examination of state policies encoura~ng sprawl, such as county use of TIF and tax abatement and the influx of rural water to unincorporated areas. The League supports the establishment of local urban service areas (USAs) that designate unincorporated areas that a city intends to annex. Urban Service Areas would include a time frame for annexation and delivery of services to the area. This would alleviate concerns over cities providing services in a timely manner, but would still allow cities the flexibility to establish an appropriate time frame for the particular situation. Controlling outward expansion means providing cities with the ability to develop inward. A key component of inward development is the feasibility of developing brownfields areas. A brown field is a site, or portion thereof, that has actual or perceived contamination and an active potential for redevelopment or reuse. If cities can provide more incentives for brownfield development, sprawl may be curtailed. Finally, eminent domain authority is also a vital tool in serving the economic development interests of the community. By law, cities are required to pay fair market value for condemned property. Removing eminent domain authority eliminates the protection of the city taxpayers because if cities cannot condemn property and purchase it at a reasonable price, taxpayers will pay exorbitant prices for the property. Often, eminent domain authority is exercised to allow for industrial development for the community, which translates into jobs for the community. As Iowa's population continues to migrate toward cities, maintaining cities' ability to Vow is essential to serving Iowa's economic needs. Providing for controlled ~owth should work to the benefit of all citizens. 4 Protect Deregulafion Interests Objective: Pursue legislation that protects the interests of cities and municipal utilities in an era of deregularion of the electric utility industry. Over the past two years, as many as 17 states have enacted or taken some steps toward electrical deregulation. With the passage of Senate File 2416, Iowa has taken its first step. The bill replaced the statewide, centrally-assessed, property taxation system for electric and gas utilities with a generation. transmission, and delivery tax. This first step is important because it maintains the ability of entities relying on property tax to continue to collect taxes from all competitors regardless of their nexus. It also allows Iowa-based energy companies to remain on a competitive playing field by having their energy and all energy sold by competitors within Iowa subject to taxarion, thus protecting Iowa~based jobs. It is imperative that in this increasing environment of deregularion, cities preserve the ability to remain competitive and viable. The League will support deregxfiation legislation contingent upon these factors: 1) Cities are able to maintain franchises on electric and gas industries, including the ability to charge franchise fees for the use of public fight of way. Because companies whose facilities are used in deregulated industry can charge back a fee for the use of their facilities, the cost associated with franchise fees does not create an impediment to a competitive market for existing or new power brokers. 2) Any deregularion legislation should allow any ~oup of customers the opportunity to aggregate. As an ag~egator, or pan of an agUegallon. a city would be able to combine the electric loads of various users to regulate the purchase of reliable energy at the lowest rate. 3) Deregulation should not impede the existing authority of municipal utilities or place them at a disadvantage. If these criteria are included as a component of proposed legislation, the League will not oppose deregulation legislation. However, the League recognizes that it is important to closely examine what long-term effects deregulation will have on Iowa and proceed with caution. Stop the Stanley Amendments Objective: Oppose passage of the Stanley amendments to the Iowa Constitution. The 1998 Iowa General Assembly approved two amendments to the Iowa Constitution. The first amendment requires state government to spend only 99 percent of the revenue received annually. The second amendment requires a three-fifths super majority vote to increase the state sales and use tax or income tax. A three-fifths super majority vote is also required to enact a new tax. Proponents of the le~slation believe local government should not oppose the amendments because they are not affected; only state government faces these restrictions. In reality, cities are a political subdivision of the state and when the state restricts its ability to generate revenue but does not restrict its ability to enact services that must be provided by government, the cost of providing those services will be borne by local government. Even with our current $400 million budget surplus, the state fails to fully fund such programs as the military tax exemption and chapter 411 pension benefits. It caps its level of contribution. but requires cities to meet the difference when benefit levels are increased. Under a scenario of tighter budget restraints, this failure to adequately reimburse local government will increase. Applying the super majority vote requirement dilutes the democratic concept of majority rule by allowing the minority to manipulate the system- There is no other issue that requires this type of hurdle for enactment and taxes should not be considered more important than any other issue acted on by state government. Passage of these amendments will result in a tax shift to property taxes rather than tax reduction. Until more attention is ~ven to costly services that government is required to deliver, tax reduction will not be the net result. 6 Return the Real Estate Transfer Tax Objective: Pursue le~slation returning revenue generated from the real estate transfer tax to the city in which it is generated. The real estate transfer tax is assessed on virtually all conveyances of land and property. The amount of the assessment is $.80 for each $500 of value. The proceeds go to the Iowa Department of Revenue and Finance. From there, 17.25 percent of the total funds generated by the real estate transfer tax are redistributed to counties to alleviate administrative expenses incurred to process the tax. Five percent of the remaining funds generated are distributed to the Iowa Finance Authority to fund low income housing needs around the state. The remainder of the revenue goes to the state general fund. with no restrictions on how the funds are used. In 1997, over $8 million dollars was generated through the tax. In just l0 years, the revenue generated has quadrupled. In 1996, the League attempted to remm the real estate transfer tax proceeds back to the cities in which it was generated, earmarking the revenue for local housing needs. The legislature rejected this initiative. The League recommends pursuing the retum of the funds to the city in which it is generated to provide meaningful funding in the battle to alleviate the housing shortage in Iowa. Particularly with a state budget surplus in excess of $400 million, the $8 million generated by the tax could be put to much greater use than sitting in the state coffers. The money is generated at the local level and should remain there to aid the community in which it is generated. 7 Preserve Telecommunicafions Tax Equity Objective: Ensure any proposed le~slation that changes the methodology of taxing telecommunications utilities does not erode local tax bases. As our nation's economy evolves to an information economy based on new technologies, existing tax systems may need modification. Much discussion has occurred over the past several months suggesting that Iowa' s current approach toward property taxation of telephone, telecommunication, and cable television services may need to be replaced with an alternate system. These services represent the segment of the economy that will experience the largest amount of gTOwth in this changing economy. Telephone companies are a significant portion of the existing tax base. In 1997, long distance, local exchange, and cable television companies accounted for over $2 billion in assessed valuation generating nearly $70 million in local property taxes. The system of taxation for such companies is very complicated with various exceptions for different types of companies. Generally a value for each company is computed based on stock, debt, income, and cost followed by a determination of the portion of the company value considered to be Iowa's share. That value is then allocated among Iowa property. taxing entities based on the proportion of telephone line miles. Alternatives to this system, called central assessment, include local assessment. a ~oss receipts tax, a modified sales tax, and franchise fees. There are also modifications that could be made by increasing standardization of assessment among differing types of companies and by expanding or condensing the factors used in establishing value. Iowa' s system of taxation requires cities to rely on property taxes for funding of most basic services. Equity and sound public policy dictate that the tax burden be distributed fairy among taxpayers. Allowing any class of taxpayer special consideration increases the burden on the remaining classes. As alternative tax proposals for the telecommunication industry are considered, it is imperative that any modification: 1) does not erode the local tax base and 2) require taxpayers to bear an equitable share of the burden of providing local government services. Any alternative that does not meet that test will hinder the ability of cities to provide adequate services as we face the next century. f.'~omjects~l~Ss~egol~c~9',~gpn,x.doc OI~BI/~71~ t:42 pm ~ Talkin~ Points: Priorit-v City Issues Land Use - Annexation and Condemnation Economic development is the key to Iowa's future. This is the catch phrase espoused at all levels of government. Cities are the engines that drive economic development in both urban and rural areas. Never has there been a time when it was more important to recognize the vital role that cities play in determining Iowa' s economic future. Ironically, there is a movement underway that will hinder and potentially undermine city economic development efforts by diluting the very tools that spur development. Involuntary annexation, condemnation and Tax Increment Financing have come under siege as examples of city abuse of authority. Little attention has been given to the balance that already exists in current law, holding cities accountable to the City Development Board. The law ensures the needs of all affected citizens are .considered before action takes place. The reality is without these tools Iowa will fred itself losing business to states that recognize the importance of providing a means of accommodating future growth. Involuntary annexation · Le~slation introduced in the 1998 session would have required a majority vote of both those in the incorporated area and those in the area to be annexed. This would have eliminated involuntary annexation because of the improbability that those who already do not want to be annexed would not vote to be annexed. · To achieve orderly, efficient growth and development, this tool must be available to cities as a means of controlling sprawl. · Development on the fringes will only increase if cities are unable to annex such areas and establish suitable infrastructure standards for development. Condemnation · There will be an effort in the 1999 le~slative session to eliminate the authority of cities to exercise condemnation of agricultural land for economic development purposes. · Opponents of condemnation claim cities are robbing property owners of their land. The reality is property owners are paid the fair market value on the land and removing this safety mechanism would result in exponential increases in the asking price. Portrayed as a property rights issue, the condemnation issue is often a disagreement over the price of the land rather than a change in ownership of the land. · Preserving farm land is often used as an argument against the practice of annexation and condemnation; the reality is owners of farm land still want to maintain the ability to sell the land for development ff they so desire. · Condemnation may lead to the establishment of industry on the property, translating into jobs. Providing jobs serves the public interest of the whole community. Tax Increment Financing · Opponents of TIF claim it contn'butes to urban sprawl and gives away the tax base. The reality is TIF may actually keep the heart of a city vibrant, removing incentive to build on fringe areas. · Because of the increased value that TIF ultimately brings to the development, all taxing jurisdictions benefit in the long ran. The League supports comprehensive planning for cities and counties utilizing Urban Service Areas (USA). A USA is that area the city intends to develop and establishes guidelines for that development and a plan for providing services in a timely manner. Electric Deregulafion Deregulation means open competition among generators to sell power to end users directly. What this basically means is that the transmission system of power lines and the other aspects of the energy grid will continue to be owned by public and private interest. However, those interests will no longer have a monopoly over a particular customer service area. Much of this activity by states to deregulate is a result of threatened federal action which in turn is based upon efforts bY residents and businesses in high cost electrical states to force competition and, therefore, hopefully force the price of electricity down in those areas. The wave of deregulation of various industries has begun to effect the electric generation and transmission industry, as well. Over the past two years, as many as 17 states have enacted or have taken some steps toward the enactment of legislation that would deregulate the electrical industry within their state. Because 'Iowa is a low-rate state under regulation, there is some concern that deregulation may remit in increased rates for Iowa consumers. The League will support deregulation legislation if the following components are included: 1. City ability to maintain franchises on electric and gas industries must be maintained which includes the ability to charge franchise fees for the use of public right of way. Argument supporting League position for issue #I: Since companies whose facilities a_re used in deregulated indusu'y can charge back a fee for the use of their facilities, the cost associated with franchise fees does not create an impediment to a competitive market for existing new power brokers. Argument against Leaeue position for issue #1: Iowa utilities will be at a competitive disadvantage if subjected to franchise fees. 2. Any deregulation legislation must allow cities to aggregate their energy loads in an effort to secure the most reliable energy at the lowest rate. Ar.eument supportin.e League position for issue #2: Aggregation, in this context, is defined as the ability of a city or number of cities to combine their electrical usage into a larger pool which is offered on the free market in an effort to get a reduced rate on their energy. ff competition does occur, it will be an opportunity for many cities, who otherwise would not have enough critical energy mass to interest the open market, to have an opportunity to significantly reduce their energy cost. 3. Municipal utilities should not be placed at a disadvantage when competing with investor- owned utilities. A reument supportin g Lea.cue position for issue #3: Again, the ability of municipal utilities to continue to serve as an aggregator for their loads will remain a critical component in the ability of municipal utilities to compete in a deregulated environment. Argument against League position for issue #3: Allowing municipal utilities to aggregate makes their expenses even cheaper, thus giving them an unfair advantage. Municipal utilities already incur less expense in the building of facilities in comparison to investor-owned utilities because the bonds are tax-exempt. Residential Rollback Concern: Current law, prohibiting taxable value of residential and agricultural property from growing faster than the other has resulted in a precipitous decline in the percentage of residential assessed value that is taxable. Local governments can only assess taxes on 54.9 percent of the assessed value of a home. This percentage will continue to fall under coupling. Both growing and non-growing cities are hurt by the continual drop in revenue. For growing cities, they may be bringing in additional revenue due to new construction or increased valuations, but the rollback prohibits them from providing the funding for increased service demands that accompany g-rowth. In non-growing cities, they realize less revenue from year to year, but not a corresponding reduction in needed services. Over 300 of Iowa: s cities fit into this category. Recommendation: Uncouple residential taxable values from agricultural taxable values. Uncoupling would have the effect of slowing decreases in the rollback. The percentages would still most likely decline, but not as rapidly, providing some relief for local government. The League advocates retaining the 4 percent statewide growth limitation on taxable values to ensure a safety net exists to protect citizens from steep tax increases. The balance in tax burden between residential and commercial property would be more equally distributed ff residential property was taxed at a level more appropriate for the local government services it requires. Finally, there is no logical link between the residential and agricultural classes of property, so there is no reason to link them with tax valuation. Tax-Exempt Property Concern: The proliferation in tax-exempt property prevents local government from capturing the revenue necessary to provide needed services and forces property tax payera to subsidize services for tax-exempt property ownera. The escalation in tax-exempt property creams an uneven playing field to other property subject to marion that provides the same services of the tax-exempt property. Statewide, there is over $4.9 billion in m-exempt property. Just from 1996 to 1997, there was an increase in value of tax-exempt property of nearly $215 million. Reconunendation: Recognizing the necessity of certain groups retaining m-exempt status to ensure their viability, the League recommends maintaining this status for places of worship. The League also supports the retention of tax-exempt status for schools and government. These 3 entities would also be exempt from a public safety service fee. Other entities that qualify under the Internal Revenue Code as non profit would be able to apply to the Iowa Department of Revenue and Finance for tax-exempt status. In addition, properties would be eligible to apply for tax-exempt status to the Depamnent of Revenue and Finance if the following criteria are met: the property is held or used for a purpose other than pecuniary profit; the service provided with the properly is not duplicated by property that is subject to taxation; the local governing body passes a resolution consenting to the designation as tax exempt. With m-exempt status, these groups could be required by the local governing body to pay a public safety service fee up to 30 percent of the municipality's general fund levy. The 30 percent figure represents an average of the amount of the general fund levy allocated to fire and police protection. This solution provides a balance between the needs of the tax-exempt property to remain economically viable and the needs of the community and taxpayers who should not bear the full amount of service burden for those entities. Iowa League of Cities Annual Report i1'~ IllIll IOWA LEAGUE of CITIES Aligning Partnerships Defending Home Rule Aligning Partnerships; Defending Home Rule Ghere is a phenomenon in nature that causes water to turn over in lakes. The water on the bottom of the lake rolls to the surface. The lake appears muddy for awhile, but when it clears the lake is a healthier environment for its aquatic life. In many respects a similar phenomenon has taken place at the League. We've experienced a turnover of personnel and restructured a few staff positions to prepare for the service needs of the future. Some new staff members felt they were swimming through murky water as they emerged themselves in city issues and concerns, but the water is clear- ing. With the guidance of the League Executive Board's new strategic plan, a strong outreach program to involve members in policy-making and sharing opportunities, and highly quail- fled staff, the Iowa League of Cities is meeting the needs of a new era of city governance. Membership During fiscal year July 1, 1997, to June 30, 1998, our membership totaled 875 of Iowa's 949 cities. Of non-mem- bers, only 4 cities have a popu- lation over 200. We had a net - increase of 4 associate mem- berships, bringing this total to 91. In August, a new director was named for the League's mem- bership services department, Dennis Dietz. A new member- ship services associate, Julie Keiper, was hired in December. Quickly enmeshed by needs for information and advice from a new wave of city officials after Dennis Dietz, director of member- ship seNices, instructs League members on the Iowa Supreme Court ruling affecting law inforce- ment service in srna~ cities. the November elections, the team contacted resources and put together a number of work- shops (see list on page 3), as welt as plans to address other member needs. The retirement of Field Representative Bob Rasmussen in April accentuated the need for member contact in the field. This will be filled in part by a munici- pal clerks mentor program cur- rently on the sketchpad. Another form of member out- reach is our League Alumni Association, formed this year. Executive Board Member Dirk Voetberg chairs the subcommit- tee that developed the group, and Andi Stewart, administrative services manager, is the staff liaison. These former elected officials volunteer as judges for League awards, mentor new city officials, help present League workshops, and host govern- ment visitors. Seven cities were honored this year with the All-Star Community Awards: Believue, Dubuque, Glidden, Hawarden, Matlock, Muscatine and Newton. Clayton Ringgenberg, former assistant executive direc- tor of the League, was inducted into the League Hall of Fame. A new award honoring the late mayor of Garner, Rhonda Wood Smith, was presented to her family. In successive years this award will recognize exemplary work of young city officials and those new to city government. Legislative Accomplishments A sharper focus on grass roots advocacy efforts resulted in the initiation of City Hall Day November 13. Slated to be an annual event, city officials in each senate district met for open, informal discussion with legislators prior to the legislative session. In this format legislators and candidates heard the city perspective on particular issues, and the League established a base on which to build city advocacy efforts throughout the legislative session. The second annual City Hall Day is sched- uled for October 14, 1998. For the most part, cities were swimming against the current during the second session of the 77th Iowa General Assembly. Gains by city government during the previous session were in danger of being pulled back downstream. Although some legislative actions pose difficul- ties for cities, we found some smooth water and averted a few fish with sharp teeth. On the positive side, the legis- lature improved the funding mechanism for solid waste. Over the next two years an additional 35 cents of the per ton tipping fee will be returned to landfills. The bill also clarified that the 50 percent goal is not a mandate. Also, legislation passed enabling fines for municipal infractions to be substantially increased. League-supported bills on occu- pational hearing loss and public safety employee medical costs were also approved. Legislation prevented from passage included a bill that vir- tually eliminated cities' ability to utilize involuntary annexation, and a bill curtailing the use of eminent domain in certain situa- tions. League lobbyists Dean Schade and Tracy Kasson share talking points with members of the League Legislative Action Group prior to a meeting with Speaker of the House Ron Corbett and House Majorib/ Leader Brent Siegrist. Unfortunately, the initial approval of a constitutional amendment establishing spend- ing limits is a step in the wrong direction for sound tax policy. We believe it is a harbinger of tax shifts from state to local gov- ernment. Fortunately, the bill must be approved by the next General Assembly and receive approval from the electorate before it becomes law. City officials also are disap- pointed that costs for public safety pensions will be driven up as a result of legislative action. It comes as little solace that increased taxpayer costs will be obscured for a short time as the pension increase is funded by depleting reserves. The tax increase will show up later. The Legislative Policy Committee has been busy defin- ing the key legislative objectives and developing strategies for the next year's session. Tracy Kasson, formerly assistant direc- tor of governmental affairs, has been promoted to direct the governmental affairs depart- ment. A new assistant director, Andtea Fogue, is on staff, as well as a legislative intern. Even more emphasis will be plaoed on grass roots lobbying, as well as more effort made to educate city officials on the impact of leg- islative decisions on cities' ability to deliver services. Telecommunications and city rights of way--a legislative and legal issue This year Iowa cities were con- fronted by right-of-way issues brought forth as a consequence of the Telecommunications Act of 1996, which requires cities to treat all providers competitively neutral. Added to the concern in Iowa is an 1897 Supreme Court ruling that states if a phone com- pany was in operation in a city prior to October 1, 1897, it did not have to pay fees or receive city permission to use the right of way. Industry representatives claim the Telecommunications Act of 1996 requires all providers to be treated neutrally, therefore new providers should be treated the same as 1897 companies. This raises the issue of control of the right of way and the ability to col- lect fees for its use. Cities brought this issue to the League and a task force explored a strategy to confront 2 the issue. Their recommendation was to proceed with a three- pronged approach: legislation, education and litigation. A reso- lution passed at the League's 1997 Annual Conference & Exhibit that supported court pro- ceedings to protect a city's right to maintain the use and control of rights of way within its corpo- rate limits. In response to a call for legal fund contributions to resolve the issue, commonly called "the Rule of 1897," over 150 cities pledged nearly $70,000. As work was completed to make the city of Coralville a test case to challenge the continued validity of the "Rule of 1897," the telephone industry initiated a leg- islative proposal, Senate File 2368, that attempted to preempt the issue from resolution in court. A modified version of the legisla- tion passed, and although it cre- ates some difficulties for cities. many of the provisions are con- structive. On April 24, 1998, US West sued the city of Coralville on three counts: 1 ) they challenge Coralville's right-of-way ordi- nance; 2) they allege the fees imposed are an illegal tax, exceed the costs of managing the rights of way and violate state law; and 3) they claim a "perpetual franchise" under the "Rule of 1897." We are concerned that city management fees for use of the rights of way will continue to be challenged by utilities. In collabo- ration with the Iowa Association of Municipal Utilities and the Iowa State Association of Counties, the League commis- sioned a study, funded with a portion of the 1897 advocacy 3 fund, to compile data on right-' of-way management costs in Iowa. This data was used to suggest a fee structure for'reim- bursement to cities. The study and resulting recommendations were shared with cities at a workshop held August 24, 1998. This information may also be used as testimony in the city of Coralville/US West lawsuit. Communication A new communications department manager, Mindy Kralicek, came on board in July 1997. In March 1998, Emily Hicks'was hired as communica- tions specialist. Heather Roberts, formerly marketing coordinator for the department, was promoted to manager of technology. The staff changes reflect two shifts in member focus. The first shift is a greater emphasis on the visual aspects of our publications and promo- tional pieces so they are more effective in communicating the League's messages. Cityscape, the League's monthly magazine, continues to be the number one source of information for mere- hers to learn about the concerns of city officials, legislative issues and League events. Le~;islative Bulletins and Action Calls keep members apprised of legislative progress and hot city issues. These publications have under- gone assessment and change to improve audience response. The 1998-99 Directory was also published this year. The second shift utilizes the professional talents of a com- municator to develop the League web site on the Internet, and Roberts' aptitude for com- puters and technology will help the League conceive the sys- tems that will serve League members well into the future. Through the Access Local Government (ALG) web site, local officials can "chat" with League members and staff, check the League calendar for upcoming events and meetings, and scan special reports and publications that have been posted. A directory of associate members' services is now on the web and plans are in the works for additional information- al services. A modest dues increase for FY98~99, approved by the Executive Board, will fund the League's technology plan. Future increases (other than inflationary adjustments) will not be necessary to fulfill the plan. Affiliated Programs The League's affiliated pro- grams provide high quality ser- vices to local government through specialization and the benefit of city/county coopera- tion. Each program continues to strive to provide greater service at a more efficient cost. As this fiscal year closed, the League was able to announce two new affiliated programs of benefit to League members. MetroSite Management assists public entities in identify- ing existing public assets which are potential sites for wireless antennae. The company mar- kets the sites and manages each lease agreement for the full term. Their goals for Iowa cities are to: 1) reduce the num- ber of towers required within communities; 2) create new long-term sources of municipal revenue; and 3) encourage the fastest, most efficient develop- ment of new wireless technolo- gies to cities. Iowa Public Employer Health Care Coverage Corporation (IPE) is a partially self-funded program providing cost-effective health care cover- age for municipal employees. The initial governing body of the corporation are the individuals serving on the IMWCA board. Selected League Financial Data as of June 30, 1998 The chars below contain selected financial data for fiscal year 1997-98. An audited report on the League's financial condition is available from the League on request. Group Specialists, Inc., of Cedar Rapids markets the pro- gram. Interested entities may contact them at 1-888-799- 1273. Iowa Municipalities Workers' Compensation Association (IMWCA) provides workers' compensation cover- age to city and county govern- ments, This year the organiza- tion received approval to extend coverage to 28E entities com- prised of cities and/or counties. Standard companies are often wary of such unique entities, but IMWCA's experience with local government makes this a natur- al extension of service. IMWCA recently made two staff changes. Dean Schade transferred from the League's governmental affairs department to IMWCA as safety supervisor, reflecting IMWCA's enhanced commitment to loss control. Dana Monosmith, a certified public accountant, was hired in response to the increasing com- plexity of IMWCA's financial reporting and to handle the additional responsibilities of IPE. Iowa Communities Assur- ance Pool (ICAP) provides lia- bility and property coverage for cities and counties across the state. Assets of the Iowa Public Agencies Investment Trust's (IPAIT's) Diversified portfolio, DGO portfolio and fixed term program totaled $386 million as of June 30, 1998. IPAIT contin- ues to provide members safe, liquid and effective investment alternatives for their operating and reserve funds. The Dru9 and Alcohol Testing Alliance (DATA) pro- vides an integrated program Positions on the Executive Board were expanded from 15 to 17 members to meet geographical and population requirements in the League constitution. i:';c~-~;~:,~i:!... ~i ?'F~! k i, Fi,~.,-,.~ ~ 'E'~,,:;','i.v~'!~ U;'fi~'' "' ':' ' /'. ~' ,' ~ i"i;,'.~t-,:~:;~ '; ~ ~, ~ ::if:n.. ?~,~.Tc)r r ~ .~ ~ -': :z · :-~ ...... · ,: , · , : lIP -. bringing cities into compliance with federal testing require- ments for substance abuse by employees in safety-sensitive positions. The Employee Benefits Program provides competitive group health coverage includ- ing medical, dental, life, vision, disability, employee assistance and Cafeteria Section 125 plans. Our future As the League celebrates 100 years of service, our focus is on the future. We believe the suc- cess of cities of all sizes lies in aligning partnerships to address common needs. We do this as an organization and encourage our members to do the same. We also believe in the concept of home rule: the government closest to the people is most responsive to their needs. REPORT OF THE NOMINATING COMMITTEE Council Bluffs, Iowa September .25, 1998 MEMBER CITY OFFICIALS TO THE 1998 ANNUAL MEETING OF THE IOWA LEAGUE OF CITIES: The Nominating Committee, chaired by Past President Thomas P. Hanafan, submits the following report: 1. The committee received nominations by mail and met August 12 in Des Moines to review candidates' applications. The committee is required to submit nominations to fill the positions for president (one-year term), president-elect (one-year term), and seven members of the Executive Board for two-year terms, two members of the Executive Board for one-year terms and two members for the 1998-99 Nominating Committee. The committee, in recognition-of the objectives for representation, has made a determined effort to represent the very complex composition of the policy leadership structure of cities in Iowa. We believe that has been achieved within the limits of the size of the governing body, and population and geographic representation requirements of the League Constitution. The following members of the Executive Board will serve one more year on their current term or until the position becomes vacant because the individual no longer holds municipal office: Ron Brown Council Member Fort Madison Gerald Clausen City Manager Carroll Mike Cunningham Mayor Knoxville Ole Munson Commission of Finance Cedar Rapids Dirk Voetberg Council Member Dubuque The Nominating Committee recommends for 1998-99 the individuals named on the ballot on the attached sheet for the positions of president, president-elect and directors. The Nominating Committee recommends the individuals named on the ballot on the attached sheet for two positions on the 1998-99 Nominating Committee. 7. Ann Hutchinson, mayor of Bettendorf, will become past president. Respectfully submitted: Thomas P. Hanafan, Past President Chair, Nominating Committee Mayor, Council Bluffs f:~vrojecthtdrainV~oard~nrnnmate~reprt98.doc 09/02/98 3:09 Inn 8b Iowa League of Cities 1998 Official Ballot President George Maybee, Mayor, Boone (Congressional District 5, Population 12,392) George has served on the board since September 1994, and has completed two terms as director and one term as president-elect. He has been mayor of Boone 8 1/2 years. President-elect Dave Aidridge, Mayor, Newton (Congressional District 3, Population 14,799) Dave was selected to fill a vacancy on the board in January 1998. He has served Newton as mayor nearly three years. Directors (two-year term) Stephen Atkins, City Manager, Iowa City (Congressional District 1, Population 60,148) Stephen seeks his first term as director. He has served the community of Iowa City over the past 12 years as city manager. Loft Bladel, City Clerk, Durant (Congressional District 1, Population 1,549) Lori has served the Durant community as city clerk for the past 3 1/2 years and seeks her first full term on the Executive Board. Mary Burton, Mayor, Polk City (Congressional District 4, Population 2,134) Mary has served the Polk City community for the past 10 years, two as city council member and 8 as mayor. She seeks her second term on the Executive Board. Arlys Hannam, City Clerk, Coralville (Congressional District 1, Population 11,998) Adys has been city clerk for 27 years, serving first the city of St. Ansgar and then Coralville. She seeks her second full term on the Executive Board. Chris Hensley, Council Member, Des Moines (Congressional District 4, Population 193,189) Chris has served on the Des Moines city council for the past 5 years and seeks her first full term on the Executive Board. Phillip Hildebrand, Mayor, Pleasant Hill (Congressional District 4, Population 4,146) Mayor of Pleasant Hill for the past 11 years, Phil seeks his first term as director on the Executive Board. Ed Stachovic, Mayor, Cedar Falls (Congressional District 2, Population 34,298) Ed has served the Cedar Falls community as mayor for the past 5 years and seeks a second full term on the Executive Board. OVER f.~tvalectx~q/Jmin~Jra~oen~tlate~balotg~.doc 09/02198 3:09 pal Director (one-year term) Candice Brown, City Clerk/Finance Officer, Dunlap (Congressional District 4, Population 1,250) Candice has served the Dunlap community as city clerk/finance officer for the past 5 1/2 years and seeks her fast term on the Executive Board. Vicky Fluhrer, City Administrator/Clerk, Clarion (ConFessional District 5, Population 2,703) Vicky seeks her f~st term as Executive Board director. She has been the city administrator/clerk of Clarion for the past 9 years, with a total of 23 years of service to the city of Clarion. Nominafin~ Committee 13. Ron PoweH, Mayor, Ida Grove (Congressional District 5, Population 2,357) 13 Dan Nicholson, Council Member, Dubuque (Congressional DisAct 2, Population 57,538) Iowa Public A~encv Investment Trust CIPAIT) Board of Trustees (three-~,ear term) 13 Jody E. Smith, Director of Administrative Services, West Des Moines f.'Npr~jects~adminM~oart~vom#nattx~olor98. doc 0~V02~8 J:Og pm gb Iowa City Historic Preservation Commission presents an... House Seminar Saturday, October 17, 1998 9 a.m. to Noon Masonic Temple Auditorium 312 East College Street, iowa City Parking i~ available in the Chauncey Swan Ramp, one block east of the Masonic Temple - enter from College Street Discussion topics include: Documenting Your Old House: Style, Period, & Dating Judy McClure, Architect, State Historical Society of Iowa Creating Compatible Additions to Historic Properties John Shaw, Architect, Wehner, Pattschull, Pfiffner, Iowa City Exterior Rehabilitation Issues Steven van der Woude, Restoration Contractor/Painter Historically Appropriate Paint Colors & Combinations Marlys Svendsen, Historic Preservation Consultant and author of the Iowa City Historic Preservation Plan Bring your questions and concerns about old houses Please RSVP by mail, fax, or e-mail to: Iowa City Historic Preservation Commission 410 E. Washington Street Iowa City, IA 52240 fax (319) 356-5009 - phone (319) 356-5243 e-mail: icplan@blue.weeg.uiowa.edu Name: Address: Phone: 1B/85/98 08:47:15 319-354-qZ13 -> 3193565889 IOO~ CITV CLg~g Pg~c 081 Jdmnon County Joe Bolkcom, Chairperson Charles D. Duffy Jonalhan Jordahl Stephen P. Lacina Sally Slutsman BOARD OF SUPERVISORS October 6, 1998 INFORMAL MEETING Agenda 1. Call to order 9:00 a.m. 2. Review of the formal minutes of October 1 st 3. Business from the Planning and Zoning Administrator a) Discussion re: update with Bob Barker, Sand & Conditional Use Permit CU9706. b) Discussion/update re: Sensitive Areas Ordinance. c) Discussion re: the adoption of a building code County. d) Other Gravel regarding for rural Johnson 4. Business from Jean Schultz, Director for Information Services a) Discussion re: b) Discussion re: c) Other technology update report. employee computer purchase program. 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 10/85/98 08:47|B9 319-354-4Z13 -> 31S~Sfi5089 IOWfi CITY Agenda 10-6-98 Page 2 5. Business from the Board of Supervisors a) Discussion re: b) Discussion re: Shield of Iowa. c) Discussion re: term ending December 31, 1999. d) Discussion re: FY 2000 budget. e) Minutes received 0 g) South Gilbert Street improvements. Financial Agreements with Wellmark Blue Cross/Blue appointment to the Senior Center Commission for a 1. East Central Iowa Employment and Training Consortium for August 27, 1998 2. Communication Committee for September 4, 1998 3. Johnson County Board of Social Welfare/Cluster Board for September 14, 1998 4. Ambulance Advisory Committee for September 21, 1998 5. Johnson County Decat Project Executive Committee for September 23, 1998 Reports Other 6. Discussion from the public 7. Business from the County Attorney a) Executive Session to discuss collective bargaining strategy for both the Administrative Unit and the Sheriff s Office. b) Other 8. Recess Sent by: IA LEAGUE OF CITIES 15152440740; 10/02/98 g:21AM;Jetf-dX#923;Page 2/2 LOCAL 60VERNMENT AND THE YEAR 2000 BUG Satellite Broadcast, October ?, 1998 As parL of our joint Y2K & You C~tmpaign. Public Technology, Inc. (PTI), the National League of Cities (NLC), National Association of Counties (NACo), and International CitylCounly Management Association (ICMA) are co~sponsoring a satellite broadcast from Washington, DC, on the Year 2000 Problem on Wednesday, October 7, 1998, from 12 - 2 p.m. (Central). This satellite broadcast will provide infonnation for local officials on dealing with the Year 2000 technology problem- Speakers will discuss roles and responsibilities in preparing tbr the Year 2000 and provide case examples of city and county approaches to ensuring that technology-based systems work when the calendar turns to 2000. We have already confirmed John A, Koskinen, Chairman of the President's Council on the Year 2000 Conversion, and the nation's most sought after speaker on this topic. All local officials and local government employees, especially those involved with information technology or who rely on information technology processes and functions. as well as interested citizens. , County and city elected officials · IT and other managers and administrators · Financial personnel · Taxing, licensing, department heads · City and county attorneys · Locul business leaders The broadcast sites in Iowa are listed below. Please R.S.V.P. to the site coordinator. There may be a minimal charge for facility rental. ('il~ 5ilc Ames ISU Atlantic ' Cedar Rapids' G~i~dy Cenier Newton Mm'shalltown Mason City Extension Office 1205 Sunnyside Lane (Hwy. 6 W beside Pamida) Kirkwood College, Iowa Hall City Council Chambers DMACC Conti~reZnce Cent~;r (2rid floor, R/i~ 2'1'3~) Iowa Valley Continuing Education 3702 S. Center St., Rm 808 North Iowa Area Cornre. College MeAlliner Hall, Rra I PAG Mik~ Goldberg 319B98-4082 Allan Vynalck 319/824-6979 ~harlotte Smith 515~92-~37., Joyee Homer 515~54-6328 Annette Gr~nwo~ 515/421-3~6 CITY OF IOWA CITY CONSOLIDATED ANNUAL PERFORMANCE and EVALUATION REPORT PROGRAM YEAR 1997 (FY98) SEPTEMBER 19 9 8 Planning and Community Development Department 410 East Washington Street Iowa City, IA 52240 319-356-5230 Cove Page u,s, Department of Housing mad Urban Development Office of Community Planning and Development Grantee Performance Report Community Development Block Grant Program SuB Approval No. 2506-0077 (exp.3/'31/94) lagbib RelNxting Burden for this callscion of infom'mtion is · 8timated to ave r~ge 0.5 hours per re sponse, including the time for reviewing instruclion s, searching existing data sources, gathering and maintaining ate data needed, and compiling and reviewing the collection ol information. Send comments regarding this burden estimate or any other sspect of this coiledon of information, including suggestions kx reducing this burden, to the Reports Management Officer, Office o! Information Policies and Systems, U.S. Departmeal ol Housing and Urban Developmenl, Washington, D.C. 204 t 0-3600 and to ihe Office o! Management and Budget, Paperwork Redudon Projecl (2506-0077), Washingion, D.C. 20503. 0o not send this completed form to either of thesa addrenees` See HUD Handbook 6510.2, "Entitlement Grantee Performance41. FllC, o~iodhe Progrem Year ending 2. Grant Number' (date): Report Instructions" for guidance on completing this report 6/30/98 B-97-MC-19-0009 ~ Name&AddressdGrantee: City of Iowa City 410 E. Washington Street Iowa City, IA 52240 5. Name&Tek~honeNumberofpersonmostfarmliarvdthinlonnetioninthisreport: 6 Steve Nasby 319-356-5248 7. Have these Community Development Block Grant (CDBG) funds been used: a. to meet the community development program objectives specified in the final statement for this program year? If no, explain, in a narrative attachment, hew: (1) the uses did not relate to program objectives; and (2) future activities or program objectives might change as a result of this year's experiences. b ~xc~usiv~yt~eith~rbeno~t~w~and-m~derate(~w/m~d)inc~me~ers~ns~aidinb%~pr~v~n~i~n~r~iminati~n~fs~ums~rb~ight, or meet community development needs having a pa~icular urgency? If no. explain in a narrative attachmeaL c. such that the (Fanme has complied with, or will cornply with, its cer'dfication to expend not less than 70% of its CDBG funds, during the specified period, on activities which benefit low/mod income persons? If no, explain in a narrative attachment. 8. Were chizen comments about this report and/or the CDBG program received? If yes, attach a narrative summary. Name & Address of Community Oevdo~ment Director: Maurice Head Civic Center 410 E. Washington Street Iowa City, IA 52240 Name & Telephone Nurrber of peraon to ~ntacl about disclosures required by the HUD Rdofm,,lct of 1989: Maurice Head 319-356-5244 9. Indicate how tm Grantee Performance IRepert was made available to the public: a. By printed notice: (name &date of publication) b. By public hearing: (place &date) Iowa City Press-Citi~.en ~ Civic Center August 29~ 1998 410 E Washington St, c. Other: (explain) Copies of the Annual Performance Reports were made available to the public and displayed at the Public Libray and City Clerk's Office. E Yes No I~Yes No BYes No Yes No Sept. 17, ~998 Ho sing & Community Bey. Co . Iowa City IA 52240 10. The following forms must be completed and attached: x e. Rehabilitation Activities, form HUD4949.5 c. Financial Summary, rm H .3 f. Displacement Summary, form HUD -4949.6 I heraby certify that: This report contains all required items identified above; Federal assistance made available under the Co mmunity Develo pine nt Block Grant Program (CDBG) has not been utilized to reduce substantially the amount of local financial support for community development activities below the level of such support prior to the start of the most recently completed CDBG program year; all the information stated herein, as well as any information provided in the accompaniment herewith, is b-us and accurate. Warning: HUD will prosecute false claims and statements. Convic~on may result in cdminal and/or civil penalties. (18 U.S.C. 1001. 1010. 1012; 31 U.S.C. 3729, 3802) Typed Name & Titie of Au~orized Official Representative: Signa.~,,~ Date: Dale Helling, Acting City Manager ~(1.~~" *~~1)~/~ Stephen J. Atkins, City Manager , ' 7 9/?Q/QR This form may be reproduced on local office copiers. / form MUD-4949.1 (06/24/93) Previous editions are obsolete. P o ref Handbook 6510.2 Retain this record for 3 years, TABLE OF CONTENTS Cover Page Introduction Section 1 Annual Plan Narrative Statements (a) (b) (c) (a) (e) (0 (g) (h) Assessment of Three to Five Year Goals and Objectives Affirmatively Furthering Fair Housing Affordable Housing Continuum of Care Other Actions Leveraging Resources Citizen Comments Self-Evaluation Section 2 Community Development Block Grant Narrative Statements (a) Assessment of How CDBG Funds Related to the Consolidated Plan and Benefited Low-Moderate Income Persons (b) Description of the Nature and Reasons for Changes in Program Objectives and How a Jurisdiction Would Change its Programs as a Result of Experience (c) Assessment of Efforts in Carrying Out Planned Actions (d) Meeting National Objectives (e) Displacement~Relocation Narrative (f') Description of Economic Development Projects; Limited Clientele Activities; Program Income Generation and Rehabilitation Section 3 HOME Investment Partnerships Program Narrative Statements (a) Analysis of How HOME Funds Addressed Different Categories of (b) (c) (d) Housing Need Match Contributions Minority and Women' s Businesses On-Site Inspections; Affirmative Marketing; and Outreach Section 4 Integrated Disbursement and Information System (IDIS) Reports (a) Summary of Accomplishments Report (b) Consolidated Annual Performance and Evaluation Report (c) Financial Summary Report (d) Summary of Activities Appendices (1) (2) (3) (4) (s) (6) (7) (8) HOME Match Report HOME Annual Performance Report City of Iowa City -- Affirmative Marketing Plan Affirmative Marketing Reporting Form FY98 Human Rights Commission Annual Report Displacement Summary One-for-One Replacement Summary Rehabilitation Activities Introduction The U.S. Department of Housing and Urban Development (HUD) has consolidated the planning, application and reporting provisions for four HUD programs. The programs are: the Community Development Block Grant (CDBG), HOME Investments Partnerships (HOME), Emergency Shelter Grants (ESG) and Housing opportunities for Persons with AIDS (HOPWA). HUD has taken this action in order to eliminate repetitious and overlapping requirements that have proven burdensome to local governments that administer these programs. The new Consolidated Plan for Housing and Community Development Programs (Consolidated Plan) brings together all of the previous required plans, application, materials and merges them into one document. It analyses housing and community development needs and resources, assigns priorities, sets forth strategies, and finally describes how the funds derived from the four HUD programs will be spent. The Consolidated Plan (a.k.a. CITY STEPS) is also intended to help coordinate the planning and allocation of other housing and community development resources that are available in the community. The Consolidated Plan replaces several documents which had been submitted separately to HUD. These documents include the Comprehensive Housing Affordability Strategy (CHAS), the non-housing community development plan, application materials for the HOME Program (also called the HOME Program Description), the CDBG Program (also called CDBG Final Statement), the Emergency Shelter Grant Program, and the HOPWA Program. As an entitlement community, Iowa City receives funds from the CDBG Program and the HOME Program. The HUD programs described herein are important because they provide funds that can be used by local government, non-profit organizations and other partners responding to the housing and community development needs that exist in Iowa City. Ideally, the utilization of the CITY STEPS Plan will improve how these resources are used and serve as an important decision-making tool for all that are involved in housing and community development issues. The CITY STEPS Plan regulations require each jurisdiction with an approved consolidated plan to annually review and report, in a form prescribed by HUD, on the progress it has made in carrying out its strategic plan and action plan. This document represents the first such report submitted by the City of Iowa City. While HUD is still developing a specific reporting format using the Integrated Disbursement and Information System (IDIS), this report follows existing formats for the various programs. Although technically not a part of the Consolidated Plan Annual Report, the report on Section 3 results (providing contracting and job opportunities to local low/moderate income persons) is required to be submitted to HUD with the submission of the Consolidated Plan Annual Report. For ease of administration, the City has transmitted this report separately to HUD. The programs and time periods covered by this document are: CDBG Program: HOME Program: 7/1/97 - 6/30/98 7/1/97 - 6/30/98 plxlcdbg/hud.doc SECTION 1 Annual Plan Narrative Statements Additional Requirements for End of Program Year Reporting 1. a. Assessment of Three-to Five -Year Goals and Objectives The activities undertaken by the City of Iowa City in FY98 are in line with the priorities established in the Consolidated Plan (CITY STEPS) for the five year Consolidated Plan period. Four main priorities within this plan have been established through extensive citizen participation. The five year priorities and goals in CITY STEPS are as follows: 1) housing that is decent and affordable; 2) homeless facilities and services; 3) public facilities and services and 4) economic development. These priorities are used by the Housing and Community Development Commission (HCDC) and the City in determining funding allocations for Community Development Block Grant (CDBG), HOME, and other federal, state and local resources. All of the projects in the FY98 Annual Action Plan are within these four categories. In the area of housing, the City funded several recipients that provide new and/or improved housing opportunities for low and moderate- income households in Iowa City. The recipients were the Greater Iowa City Housing Fellowship (a Community Housing Development Organization - CHDO), Swenson and Associates, Iowa City Housing Rehabilitation Program, Elderly Services Agency, Iowa City Downpayment Assistance Program, Hawkeye Area Community Action Program (a Community Housing Development Organization - CHDO), Conner Center-Residential Accessibility, and the Iowa City Fire Department/University of Iowa-Manufactured Fire Safety Program. These projects assisted 179 households in FY98. Homeless facilities and services is another priority area in CITY STEPS. The projects implemented in this category are the Emergency Housing Project (EHP)-Shelter Improvements, EHP-Supportive Services for Transitional Housing, Domestic Violence Intervention Program-Furniture Project; and public services for job training, youth leadership and operational funding for non-profit agencies assisting homeless and low income households. Approximately 5,730 low-income persons and 203 households were assisted in the homeless facilities and services category supported with federal funding. CITY STEPS recognized the need for public facilities and services in the delivery of training and services to low and moderate income families and individuals. In FY98 the City funded the Crisis Center-Acquisition and Rehabilitation, United Action for Youth- Center Enhancement and Iowa City-Residential Backflow Prevention Program. These programs aided 4,261 persons and 22 households. Finally in the area of economic development, the City supported two microenterprise training programs and provided technical assistance to one business that employ low income and homeless individuals. The business training programs were the Small Business Development Center and the Institute for Social and Economic Development. Heartland Candleworks, a private business received technical assistance. Together these projects assisted 138 persons. These priorities reflect the goal of CITY STEPS - to encourage and support families and individuals in achieving their highest degree of self-sufficiency. In FY98, 100% of CDBG and HOME funds were used to meet the needs of low and moderate- income persons. Please refer to table 1 for a listing of priority projects. b. Affirmatively Furthering Fair Housing The following actions were undertaken by the City of Iowa City, in the City' s fiscal year 1998 (July 1, 1997 to June 30, 1998), to affirmatively further fair housing. Also, please see the Human Rights Commission's Annual Report in Appendix 5. ACTIONS TAKEN TO AFFIRMATIVELY FURTHER FAIR HOUSING IN FY98 Actions Taken Outreach through weekly advertisements in local newspapers regarding fair housing discrimination Regular monitoring by Human Rights Coordinator for illegal advertisements Public Service Announcements on Housing Discrimination are shown on the local cable TV (government channel - 29) Pamphlets and posters on the fair housing discrimination laws are disseminated to community organizations and are displayed at the University, Civic Center, Library and City buses. Educational video (Fair Housing Law) is made available to the community Referrals of housing discrimination complaints outside Iowa City's jurisdiction were made to HUD and the Iowa Civil Rights Commission Revising Human Rights Ordinance to become substantially equivalent Analysis of Fair Housing Practices and Impediments was updated Discrimination Complaints were received by the Human Right Coordinator Results Phone calls and walk-in inquiries Advertisers who placed the illegal ads are contacted by the Human Rights Commission and provided educational materials Education and outreach - Get informal and formal complaints Increased public awareness of housing discrimination Increased public knowledge of Fair Housing Laws Interagency cooperation HUD has, again, requested revisions to the Ordinance Update of document addressed deficiencies in the existing AI Complaints were addresses as necessary (see Human Rights Commission Annual Report) Analysis of Fair Housing Practices and Impediments Iowa City has often updated its Analysis of Fair Housing Practices and Impediments (AI). Staff from the Human Rights Office and the Community Development Division reviewed and completed the Self-Review Form in the fall of 1997. Upon completion of this evaluation, several areas of the existing Analysis of Fair Housing Practices and Impediments (AI) were found to be deficient. Because of these findings an update of the AI was planned. In January 1998 the Community Development Division, with the assistance of the Human Rights Office, began an update of the City's AI. This AI update was completed, reviewed and approved by the Human Rights Commission in February 1998. Impediments to Fair Housing Choice As identified in the AI, the following are impediments to fair housing choice (in no order of priority). 2. 3. 4. 5. 6. 7. Family Size (larger families had a more difficult time locating affordable housing) Racial Discrimination Poor Rental Histories Disabilities Ignorance of the laws by both landlords and tenants Reluctance to file official complaints Negative perceptions of the Section 8 Rental Assistance Program Actions Taken to Overcome Impediments During FY98 numerous actions were taken by the Planning & Community Development Department and the Human Rights Office to identify, address and resolve impediments to fair housing. Many of these actions were described in the table above. In addition, CDBG and HOME funds were allocated to housing projects that address some of the impediments outlined above. c. Affordable Housing The City of Iowa City assisted a number of housing projects this year with CDBG and HOME funding. Top priority was given to projects that assist households below 30% of median income. The City exceeded its annual goals of providing affordable housing opportunities for renter and owner households when compared to the 5-year goal. The income ranges, goals and accomplishments of households assisted in FY98 are as follows: $53,600 for a family of 4) Extremely low income households (under 30% median income - median income is Projects Renter The Greater Iowa City Fellowship Acquisition and Rehabilitation Program provided housing for low-income. Hawkeye Area Community Action Agency improved existing rental housing. Iowa City Housing Authority Tenant Based Rental Assistance Program provided housing to worst case needs households. 2. Low income households (between 31% and 50 % of median income) Saratoga Springs Limited Partnership, private non-profit developer completed rental housing. Total FY98 Accomplishments 2H 14H 15H 16H 47H Owner 3. Moderate income households (over 51% median income) Habitat constructed affordable housing. 2H Elderly Services Agency repaired elderly 27H housing City provided Rehabilitation assistance. City provided downpayment assistance. Total 33H 4H 66H d. Continuum of Care The City has a strong commitment to Continuum of Care. For the past several years the City has been addressing the problem of affordability and overcrowding for homeless persons and non-homeless person with special needs. This process started with the involvement of community members during the preparation of CITY STEPS to help identify gaps in the Continuum of Care and develop a strategy. The City wanted to move its homeless population toward self-sufficiency in a coordinated method by funding activities to assist them and other lower income individuals. Use of CDBG and HOME funding is based on CITY STEPS plan and addresses strategies and objectives for housing, jobs and services for low -income residents. To address the issues of affordability and overcrowding, community partners in conjunction with Emergency Housing Project (EHP) developed the Early Bird program to address living skill issues and transition people out of the shelter into a place of their own. A private landlord, in partnership with the City, purchased and developed a Single Room Occupancy (SRO) rooming house to provide below Fair Market rents to persons who are homeless. In addition, several businesses have provided nontraditional employment opportunities persons who are homeless. This program has made tremendously steps in the last few years. There are now 42 SRO units available for the homeless. Three years ago, persons who are homeless had no SRO units they could occupy. The City is looking for opportunities to develop new partnerships with non-profit agencies to create additional SRO units for persons who are homeless. e. Other Actions The City has been involved with numerous community development activities. Last year the City sponsored a "Community Housing Forum". The Community Housing Forum was designed to obtain input from citizens so that a formal housing strategy could be developed for the City Council. Approximately 100 people attended the first meeting with participation from citizens throughout the year. Several Community Housing Forum strategies were approved by City Council in February 1998. These strategies attempt to deal with issues of maintaining housing affordability, eliminating barrier to affordable housing, coordinating comprehensive planning requirements and addressing undeserved needs. The City is discussing partnerships with local banks to establish a program that would roll rehabilitation cost into the purchase of a single -family home. This strategy would preserve our existing affordable housing stock and make it possible for low and moderate- income households to purchase their first home. Several strategies will reduce development and regulatory measure for building housing which will be coordinated with the comprehensive planning staff. Streamlining the development review process to lower the cost of housing is one strategy that will be implemented in the future. In addressing undeserved needs the City will look at bond financing to build affordable housing. The City has received several grants to improve housing owned and operated by the Iowa City Housing Authority. The Housing Authority is implementing a Tenant to Owner program that allows a resident to move from Section 8 assisted housing into owning their own home. Local banks finance the mortgages and the City provides the necessary gap financing to lower the monthly payments. Three projects have been completed this year. The Iowa City Housing Authority is also operating a Family Self-Sufficiency program that allows heads of households to go to school and receive training opportunities. This program assists families and reduces the number of persons living below poverty. At this time, 15 families are participating in the Family Self-Sufficiency program. Lead based paint is an area that the Housing Rehabilitation staff has improved the knowledge and awareness of local contractors. In February the Community Development Division sponsored a Contractors Workshop to discuss mitigation measures for lead based paint. The workshop was very successful with 25 contractors attending. f. Leveraging Resources The City has been proactive in attempting to obtain other public and private resources. In FY98 we leveraged $1,246,000 in other public and private funding. This amount excluded $484,679 in State funding the City received and administered to support affordable housing projects in Iowa City. The City was also awarded $120,000 of Federal Home Loan Bank funding to expand the housing rehabilitation program. In total the City's CDBG and HOME program is leveraged by more than a 1:1 basis with other public and private funding. Matching requirements are discussed under the HOME section of this report. g. Citizen Comments We have not received any comments regarding the program. h. Self-Evaluation The overall goal of CITY STEPS is to develop viable communities by providing decent housing, a suitable living environment, and expanding economic development opportunities principally for low and moderate income persons. This goal is consistent with the Comprehensive Plan approved by Council in 1997. The City views CITY STEPS as a tool to implement goals and objectives of the Comprehensive Plan by using federal, state and local funds. The Comprehensive Plan is a document that attempts to promote and encourage affordable housing in all neighborhoods in Iowa City. All of the activities funded during FY98 are making an impact on needs identified in the CITY STEPS. This impact is recognized from the number of persons directly and indirectly benefiting from the activities in the Annual Action Plan. The largest barrier to meeting community needs is insufficient funding. The City would need to receive over 20 times its current funding level to address all of the needs identified in CITY STEPS. Limited funding has a negative impact on fulfilling the strategies and goals in CITY STEPS. The City's CDBG, HOME, ESG and other federal programs are on schedule with implementation, completion and expenditure of funds. As evidenced by IDIS, actual expenditures do not differ substantially from the letter of credit disbursements. All major goals are on target. Based on the City's experience during the past two program years, it does not anticipate any need for major adjustments or improvements to its strategies and activities. The overall assessment of the City's Consolidated Plan and Action Plan is that they reflect the actual needs and priorities of the community. Funding is being directed to the four major priorities of the plan to address the community desire to encourage and support families and individuals in achieving their highest degree of self-sufficiency. SECTION 2 Community Development Block Grant Narrative Statements 2. Community Development Block Grant Narrative Statements d, Relationship of the use of CDBG funds to the priorities needs, goals, and specific objectives identified in the Consolidated Plan. The attached Table 1 shows the CDBG projects by category, priority need level, number of persons or households served, and the amount of CDBG funds expended. Description of the nature and reasons for changes in program objectives and how a jurisdiction would change its programs as a result of its experiences. The City of Iowa City did not incur any changes in program objectives. Assessment of efforts in carrying out planned activities. To date, the City has been successful in carrying out planned activities on schedule. Meeting National Objectives The CDBG funds were used exclusively for the three national objectives. Narrative that identifies the activities involving acquisition, rehabilitation or demolition of occupied real property. None of the CDBG funded activities involved the acquisition or demolition of occupied real property. However, the City Rehabilitation Program, Elderly Services Agency Small Repair Program, and the Conner Center for Independent Living Rental Accessibility Program involved rehabilitation of occupied real property. Each of the three programs set up meetings with the contractor and occupant to describe the project being undertaken and to take steps to minimize the amount of displacement resulting from the construction. None of the occupants were displaced due to the CDBG funded rehabilitation activities. Economic Development Projects The City did not award funds to economic development activities where jobs were made available to low- or moderate-income persons but were not taken by them. Limited Clientele Activities Activities were undertaken by two agencies that served a limited clientele that did not fall within one of the categories of presumed limited clientele low and moderate-income benefit. The two agencies are Community Corrections Improvement Association (CCIA) and United Action for Youth (UAY). Both agencies offer programs to primarily low-income youth in Iowa City, many of which were referred by other agencies that serve low-income residents. Program Income Narrative Program income was received from two sources, rehabilitation loan repayments and payoffs from previous years' projects and other capital income. Other income includes loan repayments for Public Facility improvement projects carded out in previous year, as well as miscellaneous income from the sale of planning and other documents. Summary of Loans and Other Receivables: Outstanding Rehabilitation Loans (owner-occupied & rental) Total Number of Loans: 32 Principal Balance Owed: $167,742 Outstanding Public Facility Rehab Loans Total Number of Loans: Principal Balance Owed: 8 $442,025 [These loans range from 0 - 6% interest, and for time periods of 3-15 years. They include loans made with Supplemental CDBG (Flood) funds.] Outstanding Depreciating Loans Total Number of Loans: Principal Balance Owed: 85 $884,702 [Most loans depreciate 10% a year over 10 years.] Outstanding Conditional Occupancy Loans Total Number of Loans: Principal Balance Owed: 164 $1,988,438 [These loans are repaid when a home is sold or, in the case of Public Facilities, when the facility no longer serves low/moderate income persons.] No CDBG loans have gone into default during this period. Description of rehabilitation programs and the number of projects/units completed, total CDBG funds involved and other public and private funds involved. Elderly Services Agency (ESA) Small Repair Program assists homeowners who are elderly or have a disability and need small repairs to their homes. ESA made health and safety repairs to 27 homeowners using $28,658 in CDBG funds. ESA did not use any additional private or public funds to complete these projects. The Iowa City Housing Rehabilitation Program completed 29 projects using $201,077 in CDBG funds. Evert Conner Center for Independent Living completed two rental accessibility projects benefiting 17 individuals using $7,968 in CDBG funds. The Conner Center did not use any additional private or public funds to complete these two projects. Table I PRIORITY NEEDS CATEGORY & PROJECTS ~!~HOUSING.' ': · ..': .' "" ::.:' Greater Iowa City Housing Fellowship - Acquisition & Rehab Elderly Services Agency H - Small Repair Program City of Iowa City - H Housing Rehab Program IC Fire Dept & Univ. of H Iowa Man. Home Fire Safety Program Swenson & Assoc. - M Affordable Owner- Occupied Housing City of Iowa City - M Downpayment Asst. HACAP - Emergency H Stove Replacement 'HOMELESS :: =: :2 '.. '.' "=:r.i: '=;!.==.:=' ]... ....=.]i]:'.: :'.: Emergency Housing H Project (EHP) - Floor Improvements EHP - Support Services H for Transitional Housing Domestic Violence H Intervention Program - Furniture Project =:=PUBLIC FACILITIES' =;: '.. ,%..;....; Crisis Center- Acquisition & Rehab City of Iowa City - L Residential Backflow Prevention United Action for Youth L - Center Enhancement i PUBLIC SERVICE ECI El'(; Job Training H CCIA - Youth M Leadership Program PRIORITY NEED LEVEL HIGH, MEDIUM, LOW NUMBER OF PERSONS (P) OR HOUSEHOLDS (H) SERVED AMOUNT OF CDBG FUNDS EXPENDED H 2 H $30,887 27 H $28,658 33 H $201,077 83 H $5,779 0 $2,570 4 H $9,138 14 H $4,886 877 P $1,374 55 P $18,861 181H $7,500 L 2855 P 22 H $150,000 0 1406 P $8,725 13 P 104 P $20,556 $17,000 Aid to Agencies - Elderly Services Agency · United Action for Youth MECCA ~AC CES SIBILITY Conner Center - Rental Unit Accessibility ECONOMIC DEV'T ISED Micro-enterprise Training SBDC Micro-enterprise Training Heartland Candleworks - Technical Assistance i~PLANNING Critical Issues Planning - Housing Market Analysis H M H H H H H H 1706 P 1406 P 1569 P 17P 46 P 76 P 1 Business N/A $56,800 $22,210 $26,000 $7,968 20,000 20,700 $4,000 $29,700 SECTION 3 HOME Investment Parmerships Program Narrative Statements HOME Investment Partnerships Program FY98 Annual Report (A) An analysis of the extent to which HOME funds were distributed among different categories of housing needs identified in Iowa City's Consolidated Plan (CITY STEPS) CITY STEPS identifies four areas relating to affordable housing activities (pp. 78-80). These objectives were designed to provide a diversity of choices for the City, non-profits and private developers to pursue in providing affordable housing options for all income groups. The four objectives are as follows: 2. 3. 4. Rental Assistance Production of New Units Rehabilitation of Old Units Acquisition of Existing Units During FY98 the HOME program funded both public and private organizations undertaking a variety of housing activities. Below is a description of the projects undertaken in FY98. Integrated Disbursement and Information System (IDIS) numbers have been assigned to each project for the purposes of national tracking. These HUD numbers are identified for each project described below. IDIS reports on all of Iowa City's activities are included in Section 4 of this annual performance report. Rental Assistance In Iowa City there are approximately 825 Section 8 Vouchers and Certificates, as well as about 100 units of public housing. Because Iowa City's rental housing market is very active, rents are the highest in the State of Iowa. Due to these high rents there is an ever- present need for additional rental assistance. The Iowa City Housing Authority (ICHA) has yearlong waiting lists for assistance. In FY98 the ICHA continued to operate a Tenant Based Rent Assistance (TBRA) program for 25 households working towards self-sufficiency. The funding for this TBRA program was originally allocated in FY95 and another allocation was made in FY97. Funds from FY95 were completely expended and the ICHA began expending FY97 funding. Total TBRA funding expended for FY98 was $77,823. No additional funds were leveraged by this project. (HUD #8 and #86) Production of New Units Due to a shortage in affordable units in Iowa City, several projects were funded for the production of new units. In FY98, both rental and owner-occupied housing projects were started or continued. Saratoga Springs Limited Partnership, a joint venture between a private developer and a CHDO, completed construction on 16 rental units (8 - two bedroom units and 8 - three bedroom units). The project was completed in phases and all the units were rented in FY98. The City (FY96) and the State of Iowa provided funding for this project. In FY98, $215,433 in State HOME funds was expended. Project closeout is scheduled for September 1998. A total of $540,000 ($492,000 private loan and $48,000 Iowa Finance Authority) was leveraged by this project. (HUD #22) Greater Iowa City Housing Fellowship (GICHF), a CHDO, had several projects underway this fiscal year. One was a homeownership project that will work with a long- term land lease. GICHF identified and purchased two lots (Village Green Subdivision) in FY97 and three lots (SouthPointe Addition) this year. In February 1998, GICHF completed construction and held an open house for the two homes in Village Green. Both of the homes were sold to low-income buyers. GICHF will finish designs for the SouthPointe homes and start construction in FY99. HOME funding for this project was allocated in FY97. Total HOME funds expended in FY98 was $59,400. Approximately $200,000 was leveraged in private funding for construction financing for this project. (HUD #9D Meadow Wood Senior Housing was a 120 unit affordable rental housing project targeting seniors and persons with disabilities. In FY98 the City allocated $11,000 in HOME funds for this project. The main funding sources for this project were Low Income Housing Tax Credits (LIHTC) and State of Iowa HOME funding. This project was cancelled because the project was not awarded LIHTCs from the State. (HUD #74) Habitat for Humanity was awarded $46,000 in City HOME funds for land acquisition. Habitat planned on acquiring five scattered site lots. In FY98 they identified and purchased two lots (Whispering Meadows Subdivision) for $25,000. Both homes were constructed and sold in FY98. Habitat is still working on identifying additional lots to complete this project. Including donated materials and labor, approximately $50,000 was leveraged by this project. (HUD 1469) Swenson and Associates, a private developer, was allocated $65,667 in HOME funds to purchase three lots, develop small house designs and construct homes for sale to low- income households. Swenson and Associates is a small, start-up operation making a first attempt at the provision of affordable homeownership. In FY98, three lots (SouthPointe Addition) were identified, purchased and design of the homes has begun. Total HOME funding expended in FY98 was $54,321. To date, no private funds have been leveraged by this project. (HUD t479) Rehabilitation of Old Units The City of Iowa City has an effective housing rehabilitation program that has been assisting low-income homeowners for about 20 years. Due to the high cost of housing, the rehabilitation and maintenance of existing housing is one of the most cost-effective and efficient means of ensuring a safe, decent housing stock. Over the last five years nearly all of the rehabilitation projects have targeted homeowners. Due to an effective rental inspection program, and low interest rates, there have not been any requests from landlords for rental rehabilitation assistance. The bulk of the Rehabilitation Program's budget, about 80%, comes from the Community Development Block Grant (CDBG) program and the HOME program accounts for the balance. Iowa City's Housing Rehabilitation Program has been allocated HOME funds since FY95 to undertake Comprehensive Rehabilitation projects. In FY98, the Rehabilitation Program was allocated $88,000; completed four projects and expended $61,035. (HUD #79, #-84, #85, and #96) Acquisition of Existing Units This objective is two-fold; conversion of units to affordable rentals and homebuyer assistance. Due to the high cost of higher density land the construction of affordable housing for non-profits is sometimes not possible. To assist non-profits in building inventories of affordable housing, the City has supported an acquisition and rehabilitation program. Also, many of the affordable units for homebuyers are existing, older units so the City supports a homebuyer assistance program funded by CDBG. In FY98, GICHF, a CHDO, was undertaking two acquisition and rehabilitation programs. HOME funds were awarded in FY97 for the purchase and rehab of 12 units and an additional $730,453 (City and State HOME funding) was awarded in FY98 for the purchase and rehabilitation of 18 additional units. During FY98, GICHF expended $373,163 in City and State HOME funds for these two projects. This year the FY97 project was completed and the FY98 project was about 44% complete. Approximately $456,000 in private financing was leveraged by this project. (HUD #24, #25, #26, #27, #28, #68, #90, #92, #93, #94, #95, #98 and #99) Summary The City of Iowa City expended a total of $915,333 (including administration) in City and State HOME funds in FY98 for the variety of housing projects outlined above. All of the projects address the objectives of the CITY STEPS Plan. Overall, $1,246,000 in other public and private funding was leveraged by the projects completed. (B) A report on match contributions made during FY98. The City of Iowa City has detailed the match contributions to the HOME program on HUD form 4107-A as required (see Appendix 1). The City of Iowa City's 1998 fiscal year for calculating match is July 1, 1997 to June 30, 1998. Match contributions were mainly generated through property tax exemptions granted to rental property owned by non-profits. Other match contributions were obtained though cash grants by the Federal Home Loan Bank of Des Moines, forgiven fees and charges and donated labor and materials. (c) HOME Participating Jurisdictions (PJs) should submit Part III of HUD Form 4107 to report contracts and subcontracts with Minority Business Enterprises (MBEs) and Women's Business Enterprises (WBEs). The City of iowa City has completed the required HUD Form 4107 (see Appendix 2). (D) The results of on-site inspections of affordable rental housing assisted under HOME and as assessment of the HOME jurisdiction's affirmative marketing actions and outreach to minority and women owned businesses. On-Site Inspections The City of Iowa City has an existing rental inspection program that inspects every rental unit in the community every two years. Properties that are in compliance with local codes (more strict than Housing Quality Standards) are issued a rental permit. All HOME assisted properties are subject to this inspection cycle and various informal, on- site inspections made by the Community Development Division staff throughout the year. In addition, if any of the tenants are receiving Section 8 assistance the Iowa City Housing Authority also inspects the properties. Results of inspections are written and corrective actions noted in individual property files. These files are stored and maintained by the Department of Housing and Inspection Services (HIS). It is HIS 's responsibility to oversee all rental inspections and insure that rental units are in compliance with all requirements. Affirmative Marketing As required by HUD, the City of Iowa City and its subrecipients (public and private) follow affirmative marketing rules. The City's Affirmative Marketing Plan is attached in Appendix 3. Both public and private subrecipients of HOME funds are also required to follow the affirmative marketing requirements in 24 CFR 92.351. City staff reviews these efforts during annual monitoring visits. An evaluation of these efforts shows that both the City and its subrecipients have met HUD requirements. In FY98 the City standardized a reporting form for affirmative marketing efforts and statistics (see Appendix 4). All recipients participating in CDBG or HOME funded program are using this document. The following table shows the demographics collected for rental housing projects completed this year. Race Number of Applicant HHs Number of Successful HHs African-American 20 13 Asian 1 0 Hispanic 3 1 Native AmXPaci~c Islander 1 0 White 21 6 Unit Size Number of Units Single Room Occupancy 0 One Bedroom 0 Two Bedroom 9 Three Bedroom 12 Four Bedroom 0 Population Iowa City Population White African-Am Hispanic Asian Native American 90% 2.5% 1.7% 5.6% .2% Successful Households 30% 65% 5% These statistics, although limited, show that affirmative marketing efforts have been successful in reaching minority populations. As one can see, the percentage of minorities being served through HOME assisted projects is high when compared to their representation in the total Iowa City population. From the information it appears that the City of Iowa City and its subrecipients have done an excellent job in affirmative marketing. 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(J O ,r-, . 0 ~ m ::h .X::) ,m 0 ~ 't:l {) :::14J r,. 0 ~ m44 ¢) 0 :,4 0 {J ::10 0 ~ $4 ~ 0 0 ..~ 0 0 O n. >, l:::i ~ n o c) '.mOW 0 ~ ~ 0 -H~ U ~{eO 0 ~ 0 8~0~ 0 ~-~ nn n rJ 0 .,-~ 0 0 r,.) 0 o 0~ ~0 0 Om~ mO~ 0 m~0 ~O-H ~0 -H-~ o~ 0~ mm u~ mO~m -H-~-H ol 0 n~ s' 0 U 0 ~ · · 0 E I~ 0 0 0 m ~ n. ~:~ ,-~ 0 r~ r~ U ~ n~ ~4 0 '~1 n rl U 0 rJ ~4 o o U ,.-I ,-I 0 U an 0 rJ 0 .u 0 .u ~-~ *,4 0 4J b.1 rJ oo rJ m rJ r,,. 0 '0 0 · 1 [-., ,..-4 U ,"'-. o o n, ~ 0 n, O U 0 ~ 0 m ~ ~ ..~ ~'~ r,J E 0 ~ ~.~ 0 .~ 0 0 n. 0 0 ~J g~ n. 0 0 01 U r~ r- U r. zll-I ~ O~ a, ~ 0 ~S .U 0 r~ H 0 01 n. ~ r~ O~ n n~ a n, 0 H :> ~ n 0 N n, 0 (J o o o SECTION 4 (C) Financial Summary u.s. Delc~rtmenl ot Housing rand Urban Development Office of Community Planning and Development Grantee Performance Report Community Development Block Grant Program OMe ApprovatNo. 2506-O077(Exp.3/31/94) Public Reporting 8ueden for this collection el information is estimated to average 12 hours per response, including the time for reviewing instruction s, searching existing data sources, gathering and mauntaining the data needed, end completing and reviewing the collection of information. Send corernan ts regarding this burden estimate ~ any other aspect of this collection of informa~on, includng suggestions for reducing this burden, to the Reports Management Officer, Office of Information Policies andSystems, U.S. Oepatlmentol Housingand Ur'oan Development. Washington, D.C. 20410-3600 and to theOf~ceof Management and Budget, Pa,oerwork Reduction Project (2506-0077), Washington, D.C. 20503. Do not send this completed form to either of these eddressees. 1. Name of Clantee 2, Grant Nurdxr City of Iowa City B-97-MC-19-0009 Purt h Sunrotary of CDBG P.e~ource~ 1. Unexpended CDBG funds at end of previous reporting period {Balance from prior program years) 2. Entitlement Grant from form HUD-7082 3. Surplus Urdan Renewal Funds 3. Repod:~ Pen~ $ 522,905 $ 971,000 $ 4. SectionlO8GuarantaedLoanFunds(PrincipalAmount) 5. Program Income received by: Grantee Subrecipient (Column A) (Column B) a. Revolving Funds $ $ b. Other (Idahtify below. II more space is needed use an afiachmant) Rehab, CDBG Loans, Misc. $ 131,135 $ $ c. Total Program Income (Sum el columns a and b) 6. Phor Period Acljusm,.ents (if column is a negative amount, enclose in brackets) $ 131,135 $ 7. TotalCDBGFundsavailableforuseduringthisreportingperiod(sumollineslthrough6) Rert Ih Summary d CDBG Expenditure~ 8. TotaJexpertdituresrepertedonActivitySurrtman/,formsHUD-4949.2&4949.2A 9. Total expencled for Pinning & Administration, form HUD4949.2 10. Amount subject to Low/Mod Benefit Caloulation (line 8 minus line g) 11. CDBG funda used lot Section 108 principa] & interest payments 141,683 668,690 $ 1,625,040 $ 810,373 $ 12. TotaJ exper~ditu res (line 8 plus line 1 I} 13. Unexpended balance (line 7 minus line ! 2}} Part II1: Low/Mod Bendit Title Reporting Period 14. TotalLow/Modcreditformulti-unithousingexpandituresfromformHUD-4949-2A 810,373 814,667 15. Tota~ from all other activities qu--'ilying es Iowlmod expenditures from forms HUD4949.2 and 4949. 2A 16. Total(line 14plus line 15} 17. Percent benefit to iow/mod persons (line16 dividod by line10 fhis rePorting perioo') This form may be reproduced on local office copiers. Pr~viousodittonsareobsolete. page( ) of ( ) Retain this record for 3 years. $ 668,690 $ 668,690 , lOO form HUD4~9.3 (06/24~3) ref Handbook 6510.2 PBrt IV: Low/Mod Bendit Ior Multi-Yea' Cedificatione (Complele only if certification I~eriod includes prior years) Program years (PY} covered in certification py 9 7 py py 18. Cumulativenetexpendituress4~biecttoprogrambenefitcalculation 19. Cumulativeexpendituresbene~linglowlmodpersons 20. Percent benelit to lowlmod persons (line l g divided by line18) Pet V: For Public Service (PS) Ac-livitie~ Only: Public Service Cap Calculation 21. TotaJ PS expenditures from column h, form HUD-4949.2A 22. Total PS unliquidated obligations from column r, formHUD-4949.2A 23. Sum of line 21 and line 22 24. TotalPSunliquidatedobligationsreportedattheendofthelxeviousreporlingperiod 25. NetobligationsbrpublicserviceaOine23minusline24) 26. Amounl of Program lncome received in the prr, edingprogramyear 27. Entitlemenl Grant Amount (from line 2) 28. Sumofline 26andline27 29. Percertl funds obligelad lot Public Service Activities (line 25 divided by line 28) Part Vh Planning and Program Administration Cap Cdculdiof~ 30. Amovntsubiectfoplanningandadministrativecap(granTamounlfromline2pluslineSc) :31. Amount expanded for Ranning & Administration(from line 9 above) 32. Percent funds expended (line 31 divided by line 30) % 168,926 0 168,926 15,766 153,160 62,552 971,000 1,033,552 1,102,135 141,683 12.86 % Instructions Name of Grantee: Enter the grantee's name as shown on the approved Grant Agreement (form HUD-7082) for the most recenlty completed program year. Grenl Number: Enter the grant number assigned by HUD to the Community Development Block Grant for the most recenliy completed program year. Period Covered: Enter the beginning date and ending date for the most recently completed program year. Iorm HUD4S4g,3 (06/24/93} ref Handbook 6510.2 SECTION 4 (D) o H s 0 0 0 0 := Z 0 r~ H D 0 ~: n, r-, =-1 H ~ r~ ~ 0 0 ~ H ~ 0 0 r-, r~r,, Ol.-~rJ 0 E-' "r' 0 E-' :~: :x: 0 ~ :-q 0 :~, 0 0 0 L~ U m 0 ~ 0 r,1 ~ 0 H H OHU ~:~ r.. 0 ~1 U 0 :~ 0 0 0 0 m H 0 :~ E~ L~ D m 0 ~ C~ 0 r,~ ~ r,. ~ 0 ~r,, 0 r~ ~ U m m 0 ~: 0 0 0 0 m 0 r~ rj i 0 0 ~ :> ..a H E~ 0 0 ~ ca ~ ~ r,J m 0 r~ (:~n. H ~ r~ f-~ ~1 r., ~ 0 t-.'~ n. r,. ~.~ 0 ~ v rn ~ m :.-1 E~ 0 :x; O f.z.] 0 ~: r-, O 0 :.~ ~' ~ 0 o o o o o o o o o rj o o o 0 ~ H HO WO OCO 0:= H 0 0 ~: Z 0 D n. ~ H 0 ~: n. ~ H H 0 0 ~ Z 0 oo o ~ t~ , 0 0 ~ H r', 0 u; 0 0 0 m Z E~ :I: 0 , 0 0 0 0 ~ m Z 0 r~ H m E~ E~ r~ n, C~ 0 E~ 0 rj~ ~ r~ O~r-, 0 ~ H 0 m O 0 0 Z 0 H 0 0 Z ~ ~ 0 () ~ ::> ~ ,--' H D m ,< :>-, E-, 0 ~: n, E~ 0 0 ~ ~ U ~i . 0 ~ C~ 0 ~ E~ ~:~:n, 0 Z H 0 :x: 0 0 0 0 r~ rj r~ r~ c~ Z ~ H D m H 0 ~- [-~ L~ E~ 0 0 "'r' .--1 o ~ r,, , 0 0 H 0 n. m m 0 O 0 Z 0 ~ Z o ~ 0 ~ ,~ ,v r,. ~ E-, 0 r.o:~:.-q i~ O~r'' ::z:: 0 I.~ 0 '~' m m Z ~ E~ 0 E~ ~: ::4 0 r.~ ~ 0 0 0 H 0 Z r,. ~ 0 0 E~ . ~o 0 0 r.~r,. OHr, J ~:n, rj cn ~: 0 :.,3. 0 0 0 ~ C~n. ,--1 ~ :.-1 ~ r~l r~ 0 r., ~,--.1 H ~.1 0 ~ r.n 0 ~ 0 0 ,--1 0 0 o (J r~ 0 rr' n. 0 [-~ H H m 0 C)~ r,J [-~ ~ r,~ r.. ,~1 [.-. E'-: 0 :-~ r.~ r-, (0 ,.-,~ ~-1 O~r',. ::~ D~IHL.) 0 :z: n. r.,. 0 "r, ~ rj m ~ m Z ~ ..~ 0 ::'4 0 r-,a :.-1 0 ~ n 0 0 H ~ H m r~ C> ~: ~ r~ n. r-, ~ H ~ r,., 0 ~ H [~ ~ U 0 r~ C~,-~ H r,,. ~ 0 H r~ QH~ H ~HrJ r~r~,< 0 0 r~ H 0 X 0 0 ~ r'. O 0 E-, b . 0 0 m o ~ ~ H H 0 0 ~ ~ U 0 o~ r~ rn H 0 0~ :~:n. 0 0 rn 0 [~ ~ 0 rn ~ 0 0 0 0 ,~H ~0~ W~O~ 0~ 0~0 ~0~ O~ :.-1 H H 0 0 ~: m . 0 H :._q r,., ~ r.z.1 H 0 r~ ~ ~HrJ 0 r,. 0 ,.~ ~,, ~ U m ~ m 9. r~ 0 E-, ~: X 0 0 0 0 n r.~ ~ :> r~ :D m c, 0 ~: ~ r~ Z: r~ 0 0 (~ 0 r.t] r-~ ~ 0 O~r,. ::D~:~ 0 0 m m 0 ~ 0 0 0 0 [~ ~ m O c~ Z m H 0 ~' r~ D r~ ~ 0 0 M D r,. O o3Z~1 o~ OHL) ~3 r~. O ~1 [~ O :~ O O O O APPENDICES APPENDIX 1 ,,,.- 0 r~ .u r~ 0 0 · H c~ 0 ~1 0 ~ 0 .U 0 0 rJ 1.--4 "r An nual Performance Report HOME Program APPENDIX 2 U.8. Department of Housing and Urban Development Office of Commurdty Planning and Development OMB No. 2101~013 eeUmateoe'M'~yWaelM, dMINlM,ibi*fe.. 8udge(.PNxfwofk Redudl~Proledm(214H4i12kW~Nf~toR, D.C. 2QI02. OondmlNecompleWJlo~todlh~o~theeeaddre~ This fMm Is kMInilld m ~ IMIIMIIId: ~ il bl Iggr~ltlMII MUMlily II · CropIll tO ~ C411Ctld Uvov~h Ute C4~h Sylll~l. PmlJililll~mllll JlJelt~pdtlod llslhl lJll block. The r~pMkid lS OChibe'l to kmbef38. In~nKtlofm N'e lncludedfwNw:~ $~,'~lon If furthe exNanMIon Is needed. TNI tel=,o~ IS for ,,3wkXl: fmnVdWyy) Oem S~mmm Submdlhiafo~neeotbdofe/31. Bend~eeoopyathe Imrlieg: I. mlng: app,~:~cxieleHUOFIddC)flk~emtdQ. eoopyto: ~Of,~pm. ram RmTI/S4sl 7mSb',d. SW Wphln~ml. OC. 20,110 07/01/97 06/30/98 September :29, ]-998 Part I: Partklpan! Identification m97-mc-19-0205 City o£ Io~a C~l:y ,.~--aw----c,w~NW,, Steven Hasby 319/356-5248 "' I" 1'7, 410 E Washington St ]:ova City 0 Part I1: Progin m block4thllmoMIIIkd'T!VdlffsdflellAIdlllel. 0 $5.394.16 $5,394.16 $0 ~ar{ Ill: Minority Bumu Enttr~s (MBE) ~nd Women Budneu Enterlxiles 0NBE) nme mDM, Iw~ow, Mwlk~mlNnlmbl~NmddNMfm,mmfmfof~~cmmmmSmM~dodn~mmlpmIMm~pmflomL m. Tomd m,..NaNmmmNaSw~m' eANan~ ~.~ · ' ~ ~ ~ N#n IN p-nit $0 Contracts 1. Number Sub-Co~rac~ 1. Number 4' 0 0 0 0 4 $93,014'* 0 0 0 0 $93,014 0 0 0 0 0 0 0 0 2, Oobr Amount $93,014'* $93,014 Sub-Contract~ 1. Number I 2. Oo~W Amount 1,685.49 *Rehab (Conner, Martin, Decker and Kline) ** HOME Funds only Pmge 1 of 2 n~he~be~w~d~m~1M~Hc~~dmn~N~n~1Y~Wm~dd~r~m~xa~H~MEf~d~~~~~ ,-,tOME fundl l,lngllfqNfilfigllllfiOd. · ,Tell l..4aaaaNawe~ e.~leae, Palle &lleel e. IIOiMM f. lll e IllllA ~ lilt r'11~l,'e l'e~ I' Wfi, I_ Num~ 3*** 3 2, Ch~WAm~N $398,000 $398,000 ~art V: Relocation and Red Prolxfiy .ec~pqbltlon ;rovicled should relb~ ~ ,:Pp%cm.,~_nl and acquiBIon c,c.,caTtng dunrig ~ ropefibI perk3d. 7. Pwce~Acquk~d 13 $850,185 (total cost) 2. eu.me=mD~mxd 0 0 Hoe;rTh~ld, T! ..pr,. ly Rj, figat J 0 0 Hmmel~ltB~iBmd I. TIll Llaelme!lllveel ~.AiIRIIPaClI¢ d, llRk e. Hlsli~ f. Wldll ~o..~k~O~x~N~ 0 0 0 0 0 0 ~~.~.c~ 0 0 0 0 0 0 *** FY98 funded projects (Habitat for Humanity, GICHF and Svenson and Associates) F~ge 10/2 kxm i~J0-40107 (11~2) APPENDIX 3 AFFIRMATIVE MARKETING PLAN CITY OF IOWA CITY, IOWA Purpose This Affirmative Marketing Plan is designed to conform to the requirements of the U.S. Department of Housing and Urban Development (HUD) published at 24 CFR 570 (Community Development Block Grant - CDBG) and 24 CFR 92 (HOME Investment Partnerships - HOME). The plan sets forth the City of Iowa City's procedures and requirements, as administered by the Department of Planning and Program Development, for affirmatively marketing vacant housing units assisted with federal funds. General Policy It is the City's policy to attract eligible persons from all racial, ethnic and gender groups in the Iowa City housing market area to housing that is assisted through programs administered by the City. To this end, the City will make every effort to assure that individuals who normally might not apply because of age, race, color, religion, creed, national origin, gender identity, sex, marital status, disability, sexual orientation, the presence or absence of dependents, familial status or public assistance source of income: - know about rental vacancies and opportunities to purchase homes. - feel welcome to apply or funds or receive housing assistance. - have the opportunity to live in units assisted with public funds. The City will work with subrecipients to ensure that housing units assisted with federal funds are made available to all persons on an equal basis. Outreach to the Public, Owners and Potential Tenants - City Procedures Media. The City will utilize local media to advertise (1) the availability of assistance and (2) the availability of vacant housing units. Press releases will contain the Equal Housing Opportunity slogan and a statement of affirmative marketing policy. Display ads, posters and other published materials will contain the Equal Housing Opportunity logo and slogan. The following media will be used for display advertising: Iowa City Press-Citizen and Daily lowan - newspapers Local government access channel - cable TV Press releases from the City are received by all area print and electronic media. Other Means. The City will utilize other appropriate methods to inform the public. This may include personal and written contact with organizations, such as those listed below, encouraging them to make information on the vacant units available to all persons on an equal basis. Business organizations Iowa City Board of Realtors, Iowa City Apartment Owners and Managers Association and local lending institutions. University organizations - Housing Clearinghouse and the Protective Association for Tenants, Iowa Memorial Union; the University of Iowa Financial Aid Office, Calvin Hall; and the Housing Assignment Office, Burge Hall. Other organizations Crisis Center; Greater Iowa City Housing Fellowship; LIFE Skills; HACAP; and the Iowa City Housing Authority. The Iowa City Housing Authority will be of particular value in that it serves as the local Public Housing Authority, receives referrals through a network of local human service agencies and maintains a current waiting list of Section 8 eligible tenants. Meetings of the Iowa City Housing and Community Development Commission, which are open to the public, will serve as another forum for announcing the availability of federal assistance and discussing the City's affirmative marketing policy for the program. Other public meetings, as needed, will be scheduled to explain the City's HUD funded programs to local organizations, property owners and tenants and discuss the affirmative marketing policy and requirements of local and federal fair housing laws. The staff of the Iowa City Human Rights Commission may be called upon to assist in explaining fair housing laws and to review potential housing discrimination practices. Requirements and Procedures for Subrecipients Property owners who participate in the CDBG and\or HOME program will be required to comply with the following affirmative marketing practices and procedures with regard to vacant housing units: Include the Equal Housing Opportunity logo and slogan or statement in all advertisements for vacant units in local media and printed materials. If a rental office is utilized or operated by the owner, whether on or off premises, display fair housing posters in a conspicuous place. Use the Iowa City Housing Authority's waiting list of Section 8 eligible tenants as a source of referrals for the rent-up of vacant rehabilitated units. dB Provide written assurance to the City that vacant units will be made available to prospective tenants on a non-discriminatory basis. Maintain records of all efforts to affirmatively market vacant units. For example, copies of newspaper ads and documentation of the owners' contacts with the local business, University and community service organizations and other efforts to publicize the availability of the vacant units. All HOME agreements shall contain language as required by 24 CFR 92.351. 3 Special Outreach Efforts If, during the course of administering the CDBG and HOME programs, it is determined that special outreach efforts are needed to attract persons of particular racial, ethnic or gender groups to vacant units, the City will: determine which group(s) need additional outreach and contact service organizations, churches, and University clubs servicing these group(s). notify the business, University and community service organizations listed in Section 3b above of the special outreach needed. assist owners to locate prospective tenants by making referrals from the Iowa City Housing Authority's waiting list and target advertising as needed to expand the list. The City will require that subrecipients begin their special outreach efforts immediately upon learning that a vacancy will occur. Owners should request a 30-day notice from current tenants planning to terminate their tenancy so that the outreach efforts can begin before advertising to the general public. Record-keeping Requirements All records pertaining to affirmative marketing efforts of the City will be maintained by the City in accordance with HUD Regulations. The City will ensure the subrecipients also maintain records to document their affirmative marketing efforts. The City will maintain records of the following: - press releases and newspaper ads. - copies of notices and documentation of contacts with the business, University and community service organizations. - documentation of monitoring with subrecipients. Assessment of Affirmative Marketing Efforts The City will conduct an annual assessment of the effectiveness of its affirmative marketing efforts for inclusion in the HOME program annual performance report to HUD. At a minimum, the assessment will include: A summary of good faith efforts by the City and participating subrecipients to affirmatively market rehabilitation units. To determine if good faith efforts have been made, the City will compare information contained on the records to be kept with actions that were taken to carry out affirmative marketing. If the required steps were taken, the City will determine that good faith efforts have been made. The results of the affirmative marketing efforts in terms of the age, race, color, religion, creed, national origin, gender identity, sex, marital status, disability, 4 sexual orientation, the presence or absence of dependents, familial status or public assistance source of income occupying assisted housing units. To determine results, the City will examine whether or not persons from a variety of groups and persons with disabilities in the area applied for or became tenants, homebuyers, or received rehab assistance. If it is found that a variety is represented, particularly the targeted groups determined to be in need of outreach, the City will assume the procedures were effective. If it is determined that a participating subrecipient is not making good faith efforts to affirmatively market vacant units, the City will take the following corrective actions: The City will issue a written notice to the subrecipient stating reasons of non- compliance with the terms of the CDBG and/or HOME grant agreement and corrective actions (e.g. advertising) which must be taken by the owner within a specified period of time, not to exceed 60 days. Continued non-compliance within the specified time period and, thereafter, during the term of the CDBG and/or HOME grant agreement, will result in the City taking legal action to recover 100% of the assistance for the subrecipient's project. All cases of apparent discriminatory practices by subrecipients will be referred to the Iowa City Human Rights Commission for review and remedial action under the housing provisions of the Iowa City Human Rights Ordinance. 8. Public Notice and Review Copies of this Affirmative Marketing Plan will be made public and available for citizen review, upon request, in the offices of the City Clerk and the Department of Planning and Community Development. Revised 4/97 r HOUSLVG PROJECTS ONL Y) APPENDIX 4 AFFIRMATIVE MARKETING FYg9 Quarterly Report Form The U.S. Department of Housing and Urban Development (HUD) states that all housing projects, assisted with HOME t'unds, comply wxth the affirmative marketing regulations (24 CFR 92.351). To satisfy this requirement the City of Iowa City is required to report on affirmative marketing efforts by the City and its recipients and to assess the success or' those efforts. As such, we are requesting the tb!lowing information. Please rlescdhe Affirm:~tive Marketin9 I::fforts This cJ:,:~rter (media, ads, outreach efforts, press releases, etc.) Number of Units Rented or Sold This ~uarter and Unit Si.-e Unit Size Single Room Occupancy Unit 1 Bedroom 2 Bedroom 3 Bedroom 4 Bedroom Number of Units Number of Applic:~nts ~nd Success of ApDlicant hy Race Race African- American Asian Hispanic Native American\Pacific Islander Number of Households Number of Successful Households White APPENDIX 5 HUMAN RIGHTS COMMISSION GENERAL RESPONSIBILITIES The Iowa City Human Rights Commission enforces the Human Rights Ordinance, Title 2, Iowa City Municipal Code. The Human Rights Ordinance is Iowa City's anti-discrimination law. The law gives the Human Rights Commission the authority to investigate allegations of discrimination in the areas of employment, credit transactions, education, public accommodations and housing. It is the mission of the Human Rights Commission to eradicate discrimination in Iowa City, based on age, color, creed, disability, madtal status, national odgin, race, religion, sexual orientation or gender identity. In the area of housing, discrimination based on familial status, presence or absence of dependents or public assistance source of income is also prohibited. The Human Rights Ordinance gives the Commission the authority to enforce the law prohibiting discrimination and upon a finding of probable cause, to conciliate an agreement between the parties involved in a complaint. The Commission also has the responsibility of educating the public on the various forms of discrimination that exist in the Iowa City area and protecting citizens from unfounded charges of discrimination. The Human Rights Commission is a quasi-judicial body composed of nine volunteer members appointed by the City Council. Each member serves a three year term. Appointments to the Human Rights Commission take into consideration men and women of various racial, religious, cultural and socio-economic groups in Iowa City. The Commission meets once each month at 7:00 p.m. in the lobby conference room in the Civic Center. The meeting site is accessible to persons with disabilities. ACCOMPLISHMENTS IN FISCAL YEAR 1998 Continued with the human rights movie series which started in fiscal year 97. Movies shown this past fiscal year with human dghts themes included To Kill A Mockingbird and My Left Foot. Attended American Law Institute/American Bar Association Employment Law Conference (Santa Fe, July 1997). , Human Rights - U.S.A. conference in Washington D:C.. Presentation on Iowa City and its Human Rights Ordinance. Personal invitation extended by Human Rights U.S.A. and expenses funded by the Ford Foundation. (July 1997) Requested the Iowa Civil Rights Commission discuss the issue of recommending to the legislature the addition of sexual orientation to the protected categories in the Iowa Civil Rights Act. (August 1997) Set up hate crime display in the Iowa City Public Library in September 1997 following a cdminal mischief incident in which property was defaced with anti-gay statements. The display included examples of hate cdmes, a description of the law, and penalties for particular acts. A Commissioner spoke to the University of Iowa's LesBiGayTrans student group about the Human Rights Commission in September, 1997. Attended Gender, Race, and Justice Conference on equality in education at the University of Iowa Law School. (October 1997) o 10. 11. 12. 13. 14. 15. 16. 17. 18. On October 16, 1997, the Iowa City/Coralville Diverse-Cites team held its first meeting in the Coralville City Council Chambers. On October 30, 1997, Dr. Mary Sue Coleman gave the keynote speech at the 14"~ annual Iowa City Human Rights Breakfast. Dr. Coleman's speech was entitled, "Valuing a Diverse Community." The recipients of the Human Rights Awards included: Jean Shoots for her individual contributions to Human Rights; Prairie Lights Book Store for human rights contributions made by a business; Ruth Wagner for her contributions to Human Rights through the Greater Iowa City Housing Fellowship service organization and Bdan Thomas for his long term commitment to Habitat for Humanity. Presentation at the Faces & Voices Conference in Des Moines, Iowa on Iowa City/Coraville Diverse-Cities Team in October 1997 Attended multi-cUltural appreciation dinner sponsored by the Iowa City Community School District in the Central Administration office. (November 1997) On November 20, 1997, the Diverse-Cities Team held their second meeting and uniformly agreed to participate in future public forums to address diversity issues. The premiere of the video, Transgender: The Law and Emp/oyers was held on December 2, 1997 at 7:00 p.m. to a near capacity crowd. Revised the Iowa City Human Rights Ordinance to include an Administrative Closure provision in an effort to make the investigative process more efficient. (December 1997) Attended Martin Luther King celebrations in January of 1998 First Race Relations Town Meeting held on February 17, 1998, moderated by Alison Ames Galstad. Meeting was sponsored by the Iowa City Human Rights Commission and the Diverse-Cities Team. Two hundred people attended. Commissioner participated in panel discussion regarding race at Buchanan Auditorium. (February 19, 1998) Addressed students at the University of Iowa School of Social Work regarding race discrimination. (February, 1998) 19. Staffed a table at the University's annual Diversity Day celebration,. February 22, 1998. 20. 21. 22. Moderated a panel discussion relating to women's issues during Women's History Month. The panelists included Dorothy Paul, Jael Silicon, Monica De Cado, and Madlyn Cohen in March of 1998. Attended presentation by Harry Wu on March 9, 1998 Attended ALI-ABA Employment Law Conference in San Francisco. (March, 1998) 23. 24. 25. 26. 27. 28 29. 30. 31. 32. 33. Education provided to firefighters on the topic of discrimination and harassment. (March, 1998) Attended Amedcan Law Institute/American Bar Association Workplace Harassment conference. (Telesite Des Moines; Apdl, 1998) Contributed to the Employers' Guide To Discrimination Law with members of the Iowa City Chamber of Commerce Human Relations Committee. (April, 1998) Invited to City High to speak with students regarding issue of same sex marriage and the law. (Apdl 1998) Second Town Meeting: Race Relations in Iowa City/Coralville held on Apdl 14, 1998, moderated by Ross Wilburn. Dudng this meeting the focus was on teenager's perception of race relations. Approximately 150 people attended. Four Commissioners attended a training sponsored by the ICRC on April 30 and May 1, 1998 in Des Moines, Iowa. Human Rights Coordinator provided information during one training session on the Iowa City/Coralville Diverse-Cities Team. The Iowa City Human Rights Investigator and three members of the Iowa City Human Rights Commission provided educational information regarding the Human Rights process, the Commission, and the Human Rights Ordinance to persons at the Johnson County/Iowa City Senior Center. (May, 1998) Participated in organizational meetings for the celebration of the 50"' anniversary of the Universal Declaration of Human Rights in 1998. In addition, letters were sent to all Human Rights Commissions in Iowa alerting the Commissions to the events that are currently scheduled in the City of Iowa City for the 98/99 school year. Jonathan Wilson, an attomey from Des Moines, Iowa spoke at the Iowa City Public Library on June 17, 1998. Mr. Wilson's speech was entitled, "Trouble In River City: Perspective on Gay and Lesbian Civil Equality." The Iowa City Human Rights Commission sponsored Mr. Wilson's presentation. Staffed a table at the Iowa City Gay Pride Rally, June 20, 1998. On going project to gather information regarding accessible public buildings which would be available for political caucus use. 34. Commissioner attended Regional Conference on Civil Rights in July of 1998. COMPLAINT ACTIVITY Dudng the pedod of July 1, 1997 to June 30, 1998, 28 formal discrimination complaints were filed. Of the 28 complaints, eleven (39%) were sex discrimination complaints, eight complaints (28%) alleged race discrimination, seven (25%) were complaints of discrimination based on disability or perceived disability, three (11%) alleged age discrimination, two (7%) complaints contained allegations of discrimination based on sexual orientation, one complaint alleged religious discrimination (3.5%), one complaint alleged madtal status discrimination (3.5%) and three complaints alleged retaliation (11%). (Seven of the complaints alleged discrimination based on more than one protected category, i.e. race and sex.) The majodty of the complaints, alleged discrimination in employment (24) while the remaining complaints alleged discrimination in public accommodations (3) and housing (1). Eight housing discrimination complaints were filed by the Iowa City Human Rights Commission and sent to the ICRC for investigation. COMPLAINT RESOLUTION IN FISCAL YEAR 1998 2. 3. 4. 5. 6. 7. 8. 9. One removal to EEOC at agency's request. Three withdrawals. Six administrative closures. Two predetermination settlement. Seven successful mediations. Six no probable cause decisions. One probable cause decision. One removal to state because of potential conflict of interest. Two Right To Sue Letters TOTAL RESOLUTIONS -- 29 PLANS FOR FISCAL YEAR '1999 1. Seminar on discrimination at the University of Iowa School of Social Work. Presuming HUD certifies the Iowa City Human Rights Ordinance as substantially equivalent to the Fair Housing Amendments Act, the Human Rights Commission will hire a housing specialist to investigate complaints regarding housing discrimination. 3. Increased outreach on housing discrimination. Commissioners will attend a training session at Iowa State Civil Rights Commission in the Spdng of 1999 in Des Moines, Iowa. 5. Film sedes that depicts the vadous forms and types of discrimination will continue. o Advertisements will continue to be placed in the Daily lowan and other newspapers to alert the public that housing discrimination is against the law. Annual Human Rights Breakfast will be held on October 22, 1998 at 7:30 AM. In recognition of the 50"' Anniversary of the Universal Declaration of Human Rights, the Commission will be presenting an International Human Rights Award. Human Rights Commission will complete its caucus project. Over the past several months, the Commission has been identifying accessible public buildings and businesses which can be used as caucus sites. Upon completion, the Democratic and Republican parties will be provided with the information so persons with disabilities can participate in the political process. Participate in projects celebrating diversity with the Iowa City/Coralville Diverse-Cities Team. 10. Continue to offer forums to educate public on discrimination issues. 12. Public speaking engagements on relevant human dghts issues will continue. 13. Advertise transgender video in national magazines (Tapestry, Advocate). 14. Address the Iowa Civil Rights Commission regarding the issue of adding sexual orientation to the Civil Rights Act. IOWA CITY HUMAN RIGHTS COMMISSION MEMBERS Patdcia A. Harvey, Chair Diane Martin, Co-Chair Tom Dickerson Chades Major Joan Jehle Art Vincent Ann K. Shires Mettle Thomopulos Jan Warren APPENDIX 6 *U.S.G.P.O.:1993-]42-]62:80155 APPENDIX 7 APPENDIX 8 Rehabilitation Activities u.s. Del~rtment Ot Houllng & Uroln 0.1v~opmant Office of Communl~/~nni~ and Develolxnent Grantee Performance Report Community Development Block Grant Program OMB A0provtl No. 2506-,O07'7(exD. 3/31.94) ~ ~ mg auKIon for th ms collection of tnlo~mslon il · II~llled TO ivlfll~ll 5.0 hours ~ rll~lN. ~ g Ih~ ~ ky rlvlll~rl~ illlrt/clkxt~ II$1tc~illg Ix311~ and Syllernt U.S. D®BErtment of Hou stag mqd Ur13~q DirtseGment, W·l~mgton, D.C. 204 10-g: and to the Office of Mlnlgem,~l and Budget, PllxnK~k Reducl~on Prolect (2506-0077} Washmgloeq. O .C. 20503 Do not and thil c:ornpielecl form to e~ther o| Iqlll 8ddrtlleel Inltructlon · Nlfflt Of GI'InIII: Enter the grantoe's harris as shown on the apptovld Grant Agreefr4~l (fo~m HUD-7082) lot the most recently Ccx~pllted program ye&r. Grant Number: Enter the grant numloer alsq~ned by HUD to the Co~'g'r~nely Development Block Grlnt for the most recently coff'eleted program y~ar. Period Covered: Enter the begtuning date and eeding dale for the rnost rlc/nUy condoleted program yeN. City b. Olher direct c~ets (not ,ncJuded in line 4) 4. Curr~nt Progreta Year Expenditure. I:or aJl prote4:ts (both c~en and compkitecl}. enter amount expendecl during the program y~tr (a,b.~-c below) a. CDBG funds expended b. Other pul31ic (FedaraJ. State. Local) hjnds expertdeal c. Private funds oxpended 5. Projocll/Unit9 Re~abilitMed/Committed 8, Number of prolects comrnTtod (multi-umt only} 13. Number of units con'v~led 6. Obligations. Amount obligated (a + h, C below) for Drojects/unds con'rn~tted in 58 and 5b a. CDBGfundsobligated b. Other public (Federal, State, Loczl) funds obhgmed c. Private funds obligated 7. ProjecU/UnitsRehabilitaled/Con~lMed a. Number of Orojects compietmcl (multi-unit only) b. Numbe~ of units completed 8. Cumulative Expenditur~t. Enter the lotat amount of funds oxpended during the currant and Drier program yests for prefects comDleted dunng ~o I~*'ogrim year (a + b ,- c). =. CDBG lunds expended b. Othe~ public ( Federal S~to. Local) lunds oxpended c. Pnvate funds oxDonCled of Iowa City i -97- C-19-0009!Fmm 7/1/97 To 6/30/98 B M Single-unt Muli-unil (O~e Unit Stn~c~um) (Twa or Mm Unit S~ruceum) 2.0 105,084 236,239 $ 228,163 $ 8,076 -1 5,254 0 23,822 23,222 0 600 53 u~it,. 16 $ 194,364 ~ 18,568 169,364 17,968 25,000 0 0 600 ~~~ 2 47 236,239 228,163 8,076 Pro~c~s Units 0 Prefects Un,tj 16 Units $ 23,822 $23,222 s 0 6OO Indiv~(luals mey Copy this form on office cop~ers ae needed. Prevtous Editeerie ate ObsCene ~n hs rlco~ lor 3 Ye~s ~o,i 1 tote HUO-414I.S (0e, f24/g3) mr. HancroooN. 65 10.2 10/85/98 1-':1:49:34 319--354-,tZ13 -> 31935fi5889 IOl~fi CITY CLERK Page 881 Johnson County ]~ IOWA ~ BOARD OF SUPERVISORS Joe Bolkcom, Chairperson Charles D. Duffy Jonalhan Jordahl Stephen P. Lacina Sally Stutsman October 6, 1998 INFORMAL MEETING Agenda 1. Call to order 1:30 p.m. 2. Work Session with Elected Officials a) Discussion of the following: 1. Follow-up re: budget procedure 2. Update re: salary survey implementation 3. Update re: Space Needs Committee 4. Armored car pick-up of deposits (Lewis systems) 5. Review meeting role/purpose and future discussion topics 6. Report/update from various Elected Officials 7. Next meeting date and time 8. Other 3. Adjourn h:\1998\09-010 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 City of iowa City IVIEI"/IORANDUIVi DATE: TO: FROM: RE: October 5, 1998 Mayor and City Council Marian K. Karr, City Clerk Local Option Sales Tax Election Below is a timeline for a special local option sales tax election to be held in the spring of 1999. This is very rough but should provide a general idea of times. November 17, 1998 (But no later than November 23) January 8, 1999 March 23, 1999 Council adopts resolution and notifies Auditor Last day for other goveming bodies to notify Auditor Election Day 13:25:07 319-354-4213 -> 31935fiSSB9 IOg~ CITV CLERK Page 001 Johnson Count' IOWA X_ BOARD OF SUPERVISORS Joe Bolkcom, Chairperson Charlie Duffy Stephen P. Lacina Jonathan Jordahl Sally Slutsman Johnson County Board of Supervisors INFORMAL MEETING Agenda October 8, 1998 1. Call to order 1:30 p.m. Work Session to discuss Strategic Planning a) Discussion re: the following: 1. Strategic planning - reorganization of Board of Supervisors office 2. Staff liaison 3. Other 3. Adjourn 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 354~4213