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2005-05-03 Resolution
Prepared by: Ron Knoche, City Engineer, 410 E. Washington St., Iowa City, IA 52240, (319)356-5138 RESOLUTION NO. 05-163 RESOLUTION SETTING A PUBLIC HEARING ON MAY 17, 2005 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE 2005 PAVEMENT REPLACEMENT FOR WATER MAIN PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the 17th day of May, 2005, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. That the copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 3rd day of FI~y ,20 05 · MAYOR Approved by CITY CLERK ~" i~,it'y/~ttor-~'s Office pweng\res/2005pavemntsetph.doc 4/05 Resolution No. 05-163 Page 2 It was moved by Champion and seconded by 0'ponnel 1 the Resolution be adopted, and upon roll call there were: AYES: ',lAYS: ABSENT: X Bailey X Champion X Elliott X Lehman X O'Donnell X Vanderhoef X Wilburn Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5246 RESOLUTION NO. 05-164 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN REGARDING A MORTGAGE FOR THE PROPERTY LOCATED AT 50 BLUE STEM COURT, IOWA CITY, IOWA, WHEREAS, on August 1, 2002, the owner executed a Mortgage with the City's Down Payment Assistance Program; and WHEREAS, the loan has been paid off; and WHEREAS, it is the City of Iowa City's responsibility to release this lien. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the attached Release of Lien for recordation, whereby the City does release the property located at 50 Blue Stem Court, Iowa City, Iowa from a Mortgage, recorded August 6, 2002, Book 3351, Page 251 through Page 254 of the Johnson County Recorder's Office. Passed and approved this 3~'d day of May _, 20 05 · A~:Koved by ATTEST: CiTY'CLERK City Attorney's Office It was moved by Champion and seconded by 0'Donnell the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Elliott X Lehman X O'Donnell × Vanderhoef X Wilburn Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5246 RELEASE OF LIEN The City of Iowa City does hereby release the property at 50 Blue Stem Court, Iowa City, Iowa, and legally described as follows: Lot 45, Whispering Meadows Subdivision Part One, an Addition to the City of Iowa City, Iowa, according to the plat thereof recorded in Book 31, Page 277, Plat Records of Johnson County, Iowa from an obligation of the owner, Scott A. Cappos, to the City of Iowa City represented by a Mortgage recorded August 6, 2002, Book 3351, Page 251 through Page 254 of the Johnson County Recorder's Office. This obligation has been satisfied and the property is hereby released from any liens or clouds upon title to the above property by reason of said prior recorded document. MAYOR Appro~ ATTEST: '~~ CITY 'CLERK City Attorney's Office STATE OF IOWA ) ) SS: JOHNSON COUNTY ) On this ~, day of I~¢~,,1 , A.D. 20 z35; , before me, the undersigned, a Notary Public in and for said Cod'nty, in said State, personally appeared Ernest W. Lehman and Marian K. Karr, to me personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said corporation, and that the instrument was signed and sealed on behalf of the corporation by authority of its City Council, as contained in Resolution No. o~ ~/~adopted by the City Council on the ,20 o _c, and that the'said Ernest W. Lehman and Marian K. Karr as such~officers acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. ppdrehab\__.rel Notary Public in and for Johnson County, Iowa .,¢~, I SONDRAE FORT ~r~ Commission Number 159791 · ,~..~ My Commission Expires Prepared by: Brian Boelk, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5437 RESOLUTION NO. 05-165 RESOLUTION ACCEPTING THE WORK FOR THE IOWA AVENUE PEDESTRIAN BRIDGE REHABILITATION PROJECT WHEREAS, the Engineering Division has recommended that the work for construction of the Iowa Avenue Pedestrian Bridge Rehabilitation Project, as included in a contract between the City of Iowa City and Cramer and Associates, Inc. of Des Moines, Iowa, dated May 15t~, 2003, be accepted; and WHEREAS, the per[ormance and payment bond has been filed in the City Clerk's office. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 3r'd day of May ,2005, Mayor C~ty );~te rk ' Approved by: (~ft'y Att6rney ~0~ Resolution No. 05-165 Page 2 It was moved by Champion and seconded by 0' r)onn~l 1 the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Elliott × Lehman X O'Donnell X Vanderhoef X Wilburn Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 05-166 RESOLUTION AUTHORIZING THE MAYOR TO APPOINT DAN CLAY AS A NON- VOTING, ADVISORY MEMBER TO THE IOWA CITY AIRPORT COMMISSION. WHEREAS, on April 14, 2005~ the Commission passed a motion requesting that the Mayor, with the approval of the City Council, appoint Dan Clay as a non-voting, advisory member to the Commission; and WHEREAS, effective May 1, 2005, Dan Clay resigned from the Iowa City Airport Commission ("Commission") because he moved outside the City limits; WHEREAS, Article II, Section 1 of the By-Laws of the Iowa City Airport Commission provides that "[a]t the request of the Airport Commission, the Mayor, with the approval of the City Council, may appoint a non-voting, advisory Commission member who resides outside the City boundaries." NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The Mayor is hereby authorized to appoint Dan Clay as a non-voting, advisory member to the Iowa City Airport Commission for a six-year term. Passed and approved this 3rd day of ~la.y ,2005. MAYOR ATTEST: ~')!~~ "~--~- cI'r~'CLERK Approved by City Attorney's Office Resolution No. 05-].66 Page 2 It was moved by Champion and seconded by 0'Donne11 the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Elliott X Lehman X O'Donnell X Vanderhoef X Wilburn Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 05-167 RESOLUTION AUTHORIZING CONVEYANCE OF A SINGLE FAMILY HOME LOCATED AT 145 SOUTH WESTMINSTER STREET TO A PUBLIC HOUSING PROGRAM TENANT. WHEREAS, the City Council of the City of Iowa City functions as the Iowa City Housing Authority; and WHEREAS, the Iowa City Housing Authority owns a single family home located at 145 South Westminster Street, also known as Lot 86 in Oak Woods Addition, Part Two; and WHEREAS, a public housing program tenant has offered to purchase the home at 145 South Westminster Street for the principal sum of $124,0001 which is the appraised value of the property; and WHEREAS, this sale would provide the opportunity for a Iow-income family to obtain ownership of their own home; and WHEREAS, on April 19, 2005, the City Council adopted a Resolution declaring its intent to convey its interest in 145 South Westminster Street, authorizing public notice of the proposed conveyance, and setting the date and time for the public hearing; and WHEREAS, following the public hearing on the proposed conveyance, the City Council finds that the conveyance is in the public interest. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that: 1. Upon the direction of the City Attorney, the Mayor and the City Clerk are authorized to execute a warranty deed conveying the City's interest in 145 South Westminster Street, legally described as Lot 86 in Oak Woods Addition, Part Two, Iowa City, Iowa, to a public housing program tenant. The Mayor and City Clerk are further authorized to execute a second mortgage agreement and resale agreement with said family in an amount not to exceed $31,000. 2. The City Attorney is hereby authorized to deliver said warranty deed and to carry out any actions necessary to consummate the conveyance required by law. Passed and approved this 3t'd day of iVla,¥ ,2005. Approved by CITY'CLERK City Attorney's Office Resolution No. Page 2 It was moved by ~li ] burn and seconded by Ba i 1 ey the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Elliott × Lehman X O'Donnell X Vsnderhoef X Wilburn Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 05-168 RESOLUTION AUTHORIZING CONVEYANCE OF A SINGLE FAMILY HOME LOCATED AT 1905 CALIFORNIA AVENUE TO A PUBLIC HOUSING PROGRAM TENANT. WHEREAS, the City Council of the City of Iowa City functions as the Iowa City Housing Authority; and WHEREAS, the Iowa City Housing Authority owns a single family home located at 1905 California Avenue, also known as Lot 9 in Part One Mount Prospect Addition; and WHEREAS, a public housing program tenant has offered to purchase the home at 1905 California Avenue for the principal sum of $121,000, which is the appraised value of the property; and WHEREAS, this sale would provide the opportunity for a Iow-income family to obtain ownership of their own home; and WHEREAS, on April 19, 2005, the City Council adopted a Resolution declaring its intent to convey its interest in 1905 California Avenue, authorizing public notice of the proposed conveyance, and setting the date and time for the public hearing; and WHEREAS, following the public hearing on the proposed conveyance, the City Council finds that the conveyance is in the public interest. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that: 1. Upon the direction of the City Attorney, the Mayor and the City Clerk are authorized to execute a warranty deed conveying the City's interest in 1905 California Avenue, legally described as Lot 9 in Part One Mount Prospect Addition, Iowa City, Iowa, to a public housing program tenant. The Mayor and City Clerk are further authorized to execute a second mortgage agreement and resale agreement with said family in an amount not to exceed $30,250. 2. The City Attorney is hereby authorized to deliver said warranty deed and to carry out any actions necessary to consummate the conveyance required by law. Passed and approved this 3~'d day of Fla,y ,2005. MAYOR Approved by ATTEST: ~,~~ ,~. ~ ~I¢:)~CZ.~ %¢'~O'O~''- CiTY~GLERK ' City Attorney's Office Resolution No. 05-168 Page 2 It was moved by Bai 1 ey and seconded by Vanderhoef the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Bailey Champion Elliott Lehman O'Donnell Vanderhoef Wilburn Prepared by: Steven Nasby, Community & Economic Dev. Coordinator, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5248 RESOLUTION NO. 05-169 RESOLUTION ADOPTING IOWA CITY'S FY06 ANNUAL ACTION PLAN, WHICH IS A SUB-PART OF IOWA CITY'S 2006-2010 CONSOLIDATED PLAN (CITY STEPS), AND AUTHORIZING THE CITY MANAGER TO SUBMIT SAID PLAN AND ALL NECESSARY CERTIFICATIONS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT, AND DESIGNATING THE CITY MANAGER AS THE AUTHORIZED CHIEF EXECUTIVE OFFICER. WHEREAS, the U.S. Department of Housing and Urban Development requires the City of Iowa City, Iowa, to prepare and submit the FY06 Annual Action Plan as part of the City's 2006-2010 Consolidated Plan (CITY STEPS), as amended, to plan for the use of federal funds to assist lower income residents with housing, jobs and services; and WHEREAS, the Iowa City Housing and Community Development Commission has held a series of meetings regarding the use of federal Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) funds for City of Iowa City fiscal year 2006; and WHEREAS, the City has disseminated information, received public input and held a public hearing on the FY06 Annual Action Plan; and WHEREAS, the FY06 Annual Action Plan contains the allocation of CDBG and HOME funds attached hereto as Exhibit A; and WHEREAS, adoption of the FY06 Annual Action Plan will make Iowa City eligible for federal and state funds administered by the U.S. Department of Housing and Urban Development; and WHEREAS, the City Council finds that the public interest will be served by the adoption of the FY06 Annual Action Plan and submission to the U.S. Department of Housing and Urban Development. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The City of Iowa City FY06 Annual Action Plan, filed in the office of the City Clerk, be and the same is hereby approved and adopted. 2. The City Manager of Iowa City is hereby authorized and directed to submit the City of Iowa City FY06 Annual Action Plan to the U.S. Department of Housing and Urban Development, and is further authorized and directed to provide all the necessary certifications or documents required by the U.S. Department of Housing and Urban Development. 3. The City Manager is hereby designated as the Chief Executive Officer and authorized to act on behalf of the City of Iowa City in connection with the FY06 Annual Action Plan. 4. The City Manager is hereby authorized to execute, terminate or amend CDBG and\or HOME Agreements entered into in connection with the allocation of public funds with subrecipients, Community Housing Development Organizations (CHDOs) or other legal entities. Said agreements shall be consistent with any policies of the City Council regarding the terms on which the funds are to be loaned or granted that are in effect when the agreements are executed. Res. No. 05-169 Page 2 Passed and approved this 3rd day of Mas ,2005. City Attorney's Office It was moved by Champion and seconded by 0'Donne11 the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Elliott X Lehman X O'Donnell X Vanderhoef X Wilbum Exhibit A PRO3ECTS RECOMMENDED FOR FY06 CDBG AND HOME FUNDI:NG HCDC (3/17/0S) Recommendation or Reauest Council Earmark* ECONOMIC DEVELOPMENT PRO.1ECTS Acquisition of Real Property -- Extend the Dream Foundation $147,000 $ 88,000 Economic Development Fund - City of Iowa City* $164,015 $164,015 Subtotal $311,015 $252,015 PUBLIC FACILITZES PRO3ECTS Facility Rehabilitation - Goodwill Industries, Inc. $120,000 $ 60,000 Facility Rehabilitation - Emma Goldman Clinic $ 20,000 $ 15,000 Facility Rehabilitation - Old Brick Foundation $ 60,000 $ 50,000 Facility Rehabilitation - Free Lunch Program $ 1,777 $ 1,777 Facility Rehabilitation - Domestic Violence Intervention Program $ 3,525 $ 3,525 Facility Rehabilitation - Neighborhood Centers of Johnson County $ 63,245 $ 50,000 Accessibility Improvements - Hillel Student Center $ 29,968 $ 10,000 Facility Rehabilitation - Planned Parenthood $ 30,000 $ 10,000 Facility Rehabilitation - Free Lunch\Free Medical Clinic $ 17,646 $ 17,646 Subtotal $346,161 $21Z, 948 PUBLIC SERVICE PRO3ECTS Operational Expenses - Compeer $ 1,300 $ 1,000 Case Management- Iowa City Free Medical Clinic $ 10,000 $ 5,000 Shelter Coordinator - Shelter House $ 16,500 $ 3,000 Operational Expenses - Extend the Dream Foundation $ 4,851 $ 1,000 Emergency Assistance Program - Shelter House $ 5,000 $ 1,000 Aid to Agencies* $105,000 $105,000 Subtotal $142, 651 $116, 000 HOUSING PRO3ECTS Affordable Homeownership -Habitat for Humanity $300,000 $100,000 Affordable Rental Units -.1C Permanent Supportive Housing L.P. $275,000 $275,000 Affordable Rental Units - Greater Iowa City Housing Fellowship $812,404 $175,000 Affordable Homeownership - Greater Iowa City Housing Fellowship $181,200 $181,200 Transitional Housing - Hawkeye Area Community Action Program $312,000 $300,000 Affordable Rental Units - Extend the Dream Foundation $ 98,000 $ 75,000 Affordable Rental Units - River City Housing Collective $100,000 $ 25,000 Tenant Based Rent Assistance - Iowa City Housing Authority $298,080 $159,564 Downpayment Assistance - City of Iowa City $250,000 $ 30,000 Housing Rehabilitation - City of Iowa City* $200,000 $200,000 Subtotal $2,826,684 $1,520,764 ADMINISTRATION AND PLANNING HOME Program Administration $ 67,717 $ 67,717 CDBG Program Administration and Planning $156,000 $156,000 Subtotal $223,717 $223,7~7 TOTAL $3,850,228 $2,330,444 SOURCES OF FUNDS FY06 CDBG Entitlement $760,075 FY06 CDBG Estimated Program Income $ 20,000 Unexpended CDBG Funds (from contingency, projects and unallocated pT) $172,000 TOTAL CDBG $952,075 FY06 HOME Allocation $677,169 FY06 HONE Estimated Program Income $ 60,000 Recaptured HONE Funds (Unsuccessful Projects) $501,200 Unexpended HOME Funds (from unallocated PI) $140,000 TOTAL HOME $1,378,369 FY06 TOTAL $2,330,444 Prepared by: Steven Nasby, Community & Economic Dev. Coordinator, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5248 RESOLUTION NO. JTION ADOPTING IOWA CITY'S FY06 ANNUAL ACTION PLAN, WHICH IS A SUB-PART OF ;1'1 2006-2010 CONSOLIDATED PLAN (CITY STEPS), AND AUTHORIZING THE CITY MAi' SUBMIT SAID PLAN AND ALL NECESSARY CERTIFICATIONS TO THE U.S. OF HOUSING AND URBAN DEVELOPMENT, AND DESlGN~ THE CITY MANAGER AS E AUTHORIZED CHIEF EXECUTIVE OFFICER. WHEREAS, the ~artment of Housing and Urban Development the City of Iowa City, Iowa, to prepare and the FY06 Annual Action Plan as part of th( 's 2006-2010 Consolidated Plan (CITY STEPS), as ;nded, to plan for the use of federal funds assist lower income residents with housing, jobs and ~; and WHEREAS, the Iowa City and Community Developmen ~mmission has held a series of meetings regarding the use Community Developmen Grant (CDBG) and HOME Investment Partnership (HOME) ' of Iowa Cit~ year 2006; and WHEREAS, the City has disseminated public input and held a public hearing on the FY06 Annual Action Plan; and WHEREAS, the FY06 Annual Action Plan }cation of CDBG and HOME funds attached hereto as Exhibit A; and WHEREAS, adoption of the FY06 Annual Action make Iowa City eligible for federal and state funds administered by the U.S. Department of Urban Development; and WHEREAS, the City Council finds that the served by the adoption of the FY06 Annual Action Plan and submission to th~ Del: ~using and Urban Development. NOW, THEREFORE, BE IT BY THE CITY ¢ F THE CITY OF IOWA CITY, IOWA, THAT: 1. The City of Iowa City Annual Action Plan, filed in the the City Clerk, be and the same is hereby and adopted. 2. The City Manager City is hereby authorized and directed the City of Iowa City FY06 Plan to the U.S. Department of Housing and Urban )ment, and is furtl directed to provide all the necessary certifications required by the U.S. ~rtment of Housing and Urban Development. 3. The City er is hereby designated as the Chief Executive Officer and authorized to act on behalf of ' of Iowa City in connection with the FY06 Annual Action Plan. 4. The Ci' Manager is hereby authorized to execute, terminate or amend CDBG and\or HOME Ag ~=nts entered into in connection with the allocation of public funds with subrecipients, Community Housing Development Organizations (CHDOs) or other legal entities. Passed and approved this day of ,2005. MAYOR ATTEST. ~'%,. ~ ClTY'C:4_ERK City Attorney's Office It was moved by % and~econded by the Resolution be adopted, and ~1 call there we% AYES: NAYS: V ABSENT: ~x. Bailey -- -- / ~.-- Champion -- -- / ~ Elliott -- --/ . ~ Lehman -- // , ~ Vanderhoef Exhibit A PRO3ECTS RECOHHENDED FOR FY06 CDBG AND HOHE FUNDING HCDC (3/Z7/0S) Recommendation or Reauest Council Earmark* ECONOMIC DEVELOPMENT PRO.1ECTS Acquisition of Real Property -- Extend the Dream Foundation $147,000 $ 88,000 Economic Development Fund - City of Iowa City* $164,015 $164,015 Subtota I $311, O15 $252, O15 PUBLIC FACILII'~ES PROJECTS Facility Rehabilitation - Goodwill Industries, Inc. $120,000 $ 60,000 Facility Rehabilitation - Emma Goldman Clinic $ 20,000 $ 15,000 Facility Rehabilitation - Old Brick Foundation $ 60,000 $ 50,000 Facility Rehabilitation - Free Lunch Program $ 1,777 $ 1,777 Facility Rehabilitation - Domestic Violence Intervention Program $ 3,525 $ 3,525 Facility Reha~itation - Neighborhood Centers of Johnson County $ 63,245 $ 50,000 Accessibility Im'l~gvements - Hillel Student Center $ 29,968 $ 10,000 Facility Rehabl'litati~ - Planned Parenthood $ 30,000 $ 10,000 Facility Rehabilitation~Free Lunch\Free Medical Clinic $ 17,646 $ 17,646 $346,161 $21Z, 948 PUBLIC SERVICE Operational Expenses- Corn $ 1,300 $ 1,000 Case Management- Iowa ~ Medical Clinic $ 10,000 $ 5,000 Shelter Coordinator- .c $ 16,500 $ 3,000 Operational Expenses- Extend Foundation $ 4,851 $ 1,000 Emergency Assistance Prograr House $ 5,000 $ 1,000 Aid to Agencies* $105,000 $105,000 Subtotal $142,651 $116,000 HOUSING PRO3ECTS Affordable Homeownership - Habitat for Humar $300,000 $100,000 Affordable Rental Units -.lC Permanent Su ;lng L.P. $275,000 $275,000 Affordable Rental Units - Greater Iowa City $812,404 $175,000 Affordable Homeownership - Greater Iowa Housing $181,200 $181,200 Transitional Housing - Hawkeye Area Com~ ~m $312,000 $300,000 Affordable Rental Units - Extend the Drea Foundation $ 98,000 $ 75,000 Affordable Rental Units - River City Hous Collective $100,000 $ 25,000 Tenant Based Rent Assistance Housing Authority $298,080 $159,564 Downpayment Assistance - City of City $250,000 $ 30,000 Housing Rehabilitation -- City of ty* 000 $200,000 Subtotal 684 $1,520,764 ADMINISTRATION AND HOME Program Administration $ $ 67,717 CDBG Program Administration Planning $156,000 Subtota/ $223,717 $223,717 TOTAL $2,330,444 SOURCES OF FUNDS $_x._ 075/~ FY06 CDBG Entitlement FY06 CDBG Estimated ram Income $ 20,~0 Unexpended CDBG Fu (from contingency, projects and unallocated PI) $172,000-- TOTAL CDBG $952,075 FY06 HOME Allocal $677,169 FY06 HOME EStil Program Income $ 60,000 Recaptured HC (Unsuccessful Projects) $501,200 Unexpended HOME Funds (from unallocated PI) $140,000 TOTAL HOME $1,378,369 FY06 TOTAL $2,330,444 City of Iowa City MEMORANDUM DATE: April 27, 2005 TO: City Council and City Manager FROM: Steven Nasby, Community Development Coordinator ~_.,v~ RE: Approval of the FY06 Annual Action Plan A public hearing on the FY06 Annual Action Plan, which formally allocates the City's CDBG and HOME funding, is to be held on May 3 to receive public input. :In addition, on April 21 the Housing and Community Development Commission (HCDC) held a public meeting to discuss the plan. At that meeting, HCDC voted unanimously to recommend approval of the FY06 Annual Action Plan as presented. At the May 3 City Council meeting we are requesting that the Council approve the FY06 Annual Action Plan. The deadline for submission of this plan to the U.S. Department of Housing and Urban Development (HUD) is May 15. If needed, amendments or changes to this plan may be considered at your May 3 meeting. Should changes to the FY06 Annual Action Plan occur you could approve the plan, as amended that evening. A number of the activities that have been recommended for funding by HCDC have requested a "waiver" or change to the City Council's investment policies for CDBG and HOME funds. Staff has prepared a summary table of these requests and a description of the applicable City policy. Also attached to this memorandum are copies of the individual letters we have received. Staff is requesting direction from the Council on how to proceed with these requests. A "draft" copy of the FY06 Annual Action Plan is included in this City Council packet. If you have any questions about the FY06 Annual Action Plan or the proposed projects please call me at 356-5248 or via e-mail at StevemNasby@iowa-city.org. Attachments Cc' Stephen Atkins, City Manager Karin Franklin, Director of Planning and Community Development Housing and Community Development Commission Current Council Agency Reauest HCDC Funding Agency/Activity Financial Terms Recommendation Emma Goldman Clinic - Conditional 10-Year Declining $15,000 Facility Rehabilitation Occupancy Loan Balance Loan Extend the Dream 0% Amortized Loan Conditional $75,000 Foundation - Affordable for up to 30 years Occupancy Loan Rental Housing Extend the Dream No Council Policy onConditional $88,000 Foundation - Micro- Economic Dev. Occupancy Loan Enterprise Projects Goodwill Industries - Facility Conditional 15-Year Declining $60,000 Rehabilitation Occupancy Loan Balance Loan Greater Iowa City Housing 0% Amortized Loan Declining Balance, $181,200 Fellowship - Affordable for up to 30 years Forgivable Loan Homeownership Greater Iowa City Housing 0% Amortized Loan Developer Fee as a $175,000 Fellowship - Affordable for up to 30 years Grant and Acq. IA Rental Housing Rehab Costs 0% Amortized 30 Years Hillel Student Center - Conditional 10 or 15-Year $10,000 Facility Rehabilitation Occupancy Loan Declining Balance Loan City of :Iowa City - No Council policy onDeferred Payment $30,000 Downpayment Assistance housing activities by Loan - Repaid at the a government End of the 20-Year entity. Affordability Period Iowa City Housing No Council policy onGrant $159,564 Authority- Tenant Based housing activities by Rent Assistance a government entity or TBRA ~[owa Valley Habitat for 0% Amortized Loan Forgivable Loan $100,000 Humanity - Affordable for up to 30 years Homeownership Neighborhood Centers of Conditional Grant or a Declining$50,000 Johnson Co.- Facility Rehab.Occupancy Loan Balance Loan Old Brick Fdn. - Historic Conditional 15 - year Declining $50,000 Preservation/Facility Rehab.Occupancy Loan Balance Loan Planned Parenthood - Conditional 7-Year Declining $10,000 Facility Rehabilitation Occupancy Loan Balance Loan Wesley Foundation (Free Conditional 5-Year Declining $1,777 Lunch) - Fire Suppressant Occupancy Loan Balance Loan System Wesley Foundation (Free Conditional 5 or 10-Year $17,646 Lunch/Free Medical Clinic) -Occupancy Loan Declining Balance Facility Rehabilitation Loan EMMA GOLDMAN CLINIC Women's Health Project (319) 337-2112 227 N. Dubuque Street FAX (319) 337-2754 Iowa City, Iowa 52245 emmagoldman~avalon.net City Council 410 E. Washington St. Iowa City, IA 52245 January 15, 2005 Dear City Council, The Housing and Community Development Commission is in the process of deliberating their recommendations to you about the distribution of FY06 CDBG monies. The Emma Goldman Clinic has an application that is included in this process. CDBG assistance is being requested for us to completely rehabilitate the roof of the addition on the f~ont of our facility. The roof is currently leaking into the ceiling of the front entrance where electrical systems are housed. This project will repair these leaks and correct this safety issue. This leak prevents us from completing components of our previous CDBG funded project--an automatic door opener and energy efficient lighting for the front emrance. As this project does not increase the square footage of our facility and is not new construction, we are requesting that if the HCDC and the City Council approve our application, that you do so with a waiver of the requirement to include a 99 year conditional occupancy loan in our agreement. Instead, we request a 10 year declining balance loan, as we expect some repair to be needed on this new roof at that time. We welcome questions and comn~nts about our proposal and this request. If you would like to arrange a tour before your deliberations, I would be delighted to host you. Please feel free to call or email me with questions or to arrange a visit. In peace, Karen Kubby Executive Director To: Iowa City Council 3/31/05 From: Tom Walz, Executive Director Extend the Dream Foundation Re: Request for Financial Arrangement On behalf of the Board of Directors we are requesting a conditional occupany loan for the $88,000 that was awarded to the Extend the Dream Foundation by the HCDC towards the partial purchase of a property at 912 Second Ave. This request is based on our need to limit our mortgage payments relative to the purchase of this property. There will need to be a bank loan to complete the purchase which will entail a monthly mortgage/insurance payment. The purchase of the Second Ave. property is an important step towards our programs self sustainability. We will need as much of our rent revenues as possible to cover building expenses and getting our training program up and running. Thank ~ur consideration of this request. Tom Walz, Director / Alan Young, }Ioard ~]~airperson To: Iowa City Council 3/30/05 From: Thomas Walz, Executive Director Extend the Dream Foundation Re: Request for Financial Arrangement On behalf of our Board of Director's we are requesting a conditional occupancy loan for the $75,000 that was awarded to the Extend the Dream Foundation by the HCDC for purchase of a property at 912 Second Ave. This request is based on our need to limit our mortgage payments relative to the purchase of this property. There will need to be some bank loan to consumate the purchase and this will entail a monthly mortgage and insurance payment. The purchase of the Second Ave property is an important step in our push for sustainability and we will need as much of our rent revenues as possible to get our training program up and running and getting the other new business off the ground. The rent will also need to cover building maintenance costs. Thank you for your consideration of this request. ~l~ant~/o4 Chai~erson, Board of Directors GOODWILL INDUSTRIES of Southeast Iowa / Goodwill Works. Januaw 20,2005 Iowa City City Council 410 East Washington Street Iowa City, Iowa 52240 Dear Council Members: We have submitted an application for a FY06 CDBG funded loan of $120,000 to assist with the air conditioning of the production area of our employment and training center located at 1410 S. First Avenue in Iowa City. We are requesting that these funds be allocated in the form of a Declining Balance Loan as the improvements depreciate over a useful life of 15 yea rs. We appreciate the support that the City of Iowa City has provided to Goodwill Industries over the years and thank you for your consideration of this request. Sincerely, ~ Mike Townsend Senior Vice President 1410 South First Avenue ~ P.O Box 1696 Iowa City, Iowa 52244 ^ United Way A§ency Telephone 519 357 4158 Greater Iowa City Housing Fellowship opening the doors o£Iowa City 1700 South First Avenue, Suite 25B Iowa City, IA 52240-6036 319.358.9212 April5,2005 City Council City of Iowa City 410 East Washington Street Iowa City, IA 52240 RE: Request to change HOME funding terms Dear Members of the Council: I am~ writing to request that you allow a change in the terms of financing for the recommended FY06 City HOME Funds to Greater Iowa City Housing Fellowship. Affordable Home Ownership - Request: Declining balance, forgivable loan for the $181,200 recommendation. The Housing and Community Development Commission has recommended funding for our application to acquire land to provide affordable home ownership to low-income, first time home buyers. Greater Iowa City Housing Fellowship retains ownership of the land and the home buyer enters into a 99 year ground lease. The full cost of the land is deducted from the sales price. Greater Iowa City Housing Fellowship has no means to repay a loan to the City other than to pass the cost on to the buyer, which increases the price of the home. A declining balance, forgivable loan has worked well in the past. Our home buyer program includes partnering with: the City, School District, Home Builders, the Realtors and local lenders to provide first time home ownership to a low-income buyer. Long term ownership of the land by the Housing Fellowship ensures long term affordability. School Choice Program (Acquisition and Rehabilitation of Affordable Rental Housing in six elementary attendance areas reporting less than 20% low-income enrollment) - Request: Grant of $54,616 and Loan of $120,384. HCDC recommended this project be funded with $175,000. The grant will be used for a developer fee representing 8% of the total project cost. The developer fee covers the Housing Fellowship's costs to implement the project: (e.g. property identification, acquisition, work lists and specifications, construction management and compliance with federal rules). The remaining allocation of $120,384 will be repaid at 0% amortized at 30 years. The two bedroom units will be scattered throughout Iowa City and will provide nice homes for low-income families. As a non-profit owner, the Housing Fellowship will maintain these as affordable for the life of the properties. Thank you for your consideration of this request. Sincerely, Maryann Dennis Executive Director Cc Tracy Hightshoe, Community and Economic Development · the university of · ~ iowqgTAliber/Hillel Jewish Student Center at The University of Iowa122IowaE'city, Market IA 52245473° Street h llelPh°ne: (3'9) 338'°778 Fax: (3t9) 338-1482 Email: hillel@uiowa.edu www, iowahilleLor§ Gerald L. Sorokin EXECUTIVE DIRECTOR Tall Ariav DIIte.' 1/19/2005 JEWISH STUDENT LIFE /~ COORDINATOR TO: City Council, City of Iowa City lulianne Saine JEWISH CAMPUS SERVICE Frol~l-"Gerald L. Sorokin, Executive Director CORPS FELLOW RE: Request for Policy Variance lacqueline Wallner Misia Tarica-Lechter STUDENT CO-PRESIDENTS GOVERNING BOARD The University of Iowa Hillel Foundation has applied for a Community Development Block Grant. The grant is to be used to help offset the cost Susan Assouline of building renovations, which will increase accessibility at the PRESIDENT Aliber/Hillel Center--in particular, the entrances, restrooms, and travel Steven Green between levels of the building. Since these renovations will depreciate vice PRESIDENT over time, I wish to request that, if the grant is issued, it be in the form of a Michael Batch declining balance loan to be depreciated over 10 or 15 years. TREASURER I would welcome feedback fi.om City Council. Please feel fi.ee to contact layne Sandier SECRETARY me. Thank you very much. Natalie Denburg lim Estin Ron Farber Mark [inkelstein Doug Jones Aviya Kushner Irwin Levin Peter Nathan Paul Retish Steve Robbins Gene Savin Susan Simon Osnat Stramer Scott Temple Craig Zweding City of Iowa City MEMORANDUM DATE: April 25, 2005 TO: City Council FROI4: Steven Nasby, Community Development Coordinator ~ RE: FY06 Application for Homeownership Assistance - Repayment Policy The City of Iowa City has an investment policy for CDBG and HOIVlE funds as it relates to housing activities. The policy is as follows: · Housing activities by a for-profit organization will be eligible for an amortized loan forthe period of HOME affordability up to 30 years. The interest rate will be prime rate (as of January 1, 2005) minus two points. Housing activities by a non-profit organization will be eligiblefor a 0% amortized loan for the period of HOME affordability up to 30 years. The existing policy does not specifically address housing activities that are undertaken by a governmental unit. :In the FY06 CDBG\HOME funding cycle the Community and Economic Development Division applied for funding to capitalize a Downpayment Assistance Program (DAP) for Iow-moderate income households. Staff is proposing that the DAP funds will be provided to income eligible households and repaid when the homeowner sells, rents or transfers title to the property or at the end of 20 years. This method of repayment will insure that the funds are available for re-use in the future without placing an immediate debt burden on the homebuyer. If you have any questions please contact me at 356-5248. Phone: (319) 356.5400 1Fig w:(319) 356'5459 TDD: 019) 356.5404 UTHrnRET¥~ 410 E. ~ashington S~et · Ioma Ci~ · loma · 52240.1826 Thursday, April 07, 2005 City of Iowa City Community and Economic Development 410 E Washington Street Iowa City, Iowa 52240 FROM: Steven J. Rackis, Housing Administrator, Iowa City Housing Authority Attention: Tracv Hiehtshoe SUBJECT: Iowa City Housing Authority's request for HOME funding The Iowa City Housing Authority will operate a Tenant Based Rental Assistance (TBRA) program. We will target low-income elderly and/or disabled families under 50% of the median income level for Johnson County, Iowa. The Housing Authority will provide direct housing assistance payments to landlords on behalf of eligible participants. As a result, our request for funding should be viewed as a direct grant. If you have any questions, please contact me at (319) 887-6065 or steven-rackis@iowa-city.org ( Iowa Valley Habitat for Humanity Tel: 319.337.8949 Iowa Valley l-II;I-I P.o, Box 1241 Web: www. ivh~.org Iowa City, IA 52244-1241 Janua 18,2005 To: City Council Members Re: Upcoming CDBG/HOME awards Dear Council Members: Iowa Valley Habitat for Humanity wants to thank you for your past support in helping us build 33 homes over our ten year history. At this point in time we find it nearly impossible to build in Iowa City without CDBG/HOME funding. Rising land costs and restrictive covenants present on-going challenges to create affordable housing. If we are fortunate to receive funding in the upcoming CDBG/HOME round, we request that any award be made as a forgivable loan. Only if the award is a forgivable loan can we serve those under 50% of median income. Thank you for considering this request. Mark Patton ' Executive Director Neighborhood Centers January 19, 2005 Board Members Executive Committee Fred Mims City Council Robin Sueppel City of Iowa City John Roffman 410 East Washington Street Iowa City Iowa 52240 Directors Yousif L hbdalla Dear Members of the Council: Dawn Barker'Anderson Sue Dulek I am writing to request, in advance, a deviance from Council policy with Emily Hughes regard to any 2006 Community Development Block Grant award for Marian Karr improvements and repairs of our Broadway facility. We respectfully request Mary McCue the award be given in the form of a grant or a declining balance loan. Since Kris Petersen the building improvement are relatively minor and will depreciate, we hope the Roger Re~,y Council will see fit approve this request. Harry Wolf Thank you in advance for your consideration. Please feel free to contact me if you have any questions. Executive Director Brian Loring Sincerely, Brian Loring Executive Director /bl United Way '~',. UnitedNeighborhood P.O. Box 2491 · Iowa City, lA 52244 * 319.358.0438 *, fax:358.0484 Centers of America ncjc@ncjc.org * www.ncjc.org WWW.OLDBmCK.ORO 26 EAST MARKET STREET, IOWA CITY, IA 52245 319.351.2626 OLDBRICK April 13, 2005 BOARD OF DIRECTORS Steve Nasby c.ucK COUL~R Community & Economic Development Coordinator Jui)Y ~£~.z 410 East Washington Street ~o~^L~.^~so~ Iowa City, IA 52240 a. ON~^ ~EK~ Dear Steve: J^~ s^s. I am writing on behalf of Old Brick Episcopal Lutheran Corporation, the owner of Old Brick, and the Old Brick Foundation. DON RINN ER Jo,~ ~OE~A~ We sincerely appreciate the recommended CDBG award of $50,000 to help us match the $86,900 Historical Site Preservation Grant from the State Historical Society of Iowa. As Joh~q WATSON yOU know, the funds will be used to repoint mortar and replace deteriorated bricks on the exterior of Old Brick. OLD BRICK FOUNDATION This much needed work is especially appropriate as Old Brick prepares for its TOM BALI)RIDGE sesquicentennial celebration in 2006. VALDEAN LEMBKE As we have discussed, neither Old Brick Foundation nor the Corporation is able to JEAN LLOYD-JONESgrant a mortgage on the building. Therefore, we request that the grant be in the form of a Declining Balance Loan which would expire after 15 years. The Corporation is prepared to ~UA~E provide the City with a Collateral Assignment of Leases and Rents to secure the Loan. SPRIESTERSBACH mSCOPAL Please let us now if we can provide any assistance in achieving this change. Thank CHAPLAIN yOU for your assistance. JULIA EASLEY LUT, ER~ Sincerely, PASTOR ~ . ..~.~ ~ ~7 ~C~h~aTrles R. Cmul~er BUILDING ~AN,m~R Vice President O^vxOW~LLE~OO~ CRC/me 1349-52T cc: Board of Directors Exceptional People. Exceptional Care. April 11, 2005 Iowa City City Council 410 East Washington Street Iowa City, Iowa 52240 To the members of Iowa City City Council, Planned Parenthood of Greater Iowa requests that the FY06 Community Development Block Grant (CDBG) for facility improvemehts at our health center at 850 Orchard Street be made in the form ora 100% declining balance loan for a period of seven years. Our 5,200-square foot health center, which opened in 1999, represents a $550,000 capital investment by Planned Parenthood to provide quality reproductive health care for women and men of Iowa City. The recent selection of Plm~ned Parenthood to provide federally-fimded Title X services to low-income residents of Iowa City, along with the proposed facility improvements, will strengthen our ability to provide quality health care services at ,no-cost or reduced-cost to the most economically vulnerable members of this community. Planned Parenthood's current lease with Ambrose Properties for ourOrchard Street center will expi're in 2009, after which Planned Parenthood has two five-year options to renew the lease. We have no intention of vacating the Orchard Street site, but if we were forced to relocate because of fire or calamity before the conclusion of the 7-year declining balance 16an period, then we would repay any balance remaining on the CDBG lomb. Otherwise, we would ask that the loan be forgiven alter seven years, as long as Planned Parenthood has satisfied the terms of the loan by continuing to provide family planning and reproductive health services to low- and moderate-income persons during the time period of the declining balance loan. Thank you for your consideration of this financing request, and for your support of our efforts to provide health care to thousands of Iowa City residents each year. Sincerely, Ji P PlhVmed Parenthood of Greater Iowa Planned Parenthood®. of Greater Iowa 851 19th Street 515-280-7004 fax 515-280-9525 Des Moines, lA 50314 866-290-4325 www. ppgi.org 120 North Dubuque Street Iowa City, Iowa 52245 319.338.1179 or 319.338. 1170 (fax) Wesley~ia.net ww~v.uiowa.edu/-wesley Wesley Foundation United Methodist Campus Ministry at the University of Iowa April 11, 2005 Iowa City Council %Community and Economic Development Department 410 E. Washington Street Iowa City, IA 52240 Dear Council Members The Free Lunch Program housed at the Wesley Foundation is please to be considered for a Community Development block grant to replace the Fire Suppressant System that provides fire safety directly over the stove in the Free Lunch Kitchen. We write to request a variance so that the money granted to this project is considered a 5-year declining balance loan. Understanding the nature of our program, with volunteer groups providing free meals to people, a declining balance approach to this loan recognizes that our ability to garner a reserve fund to pay-off this project would place strain on our organization. Granting this request will support our continued development of programs to not only feed our guests but link them to other important services in the community. Thank you for ~,our~onsideration, Paul M. Shultz,, director Paul M. Shultz, director Marsha Acord, associate director Gail Ireland, office and communications director 120 North Dubuque Street Iowa City, Iowa 52245 319.338.1179 or 319.338.1170 (fax) Wesley@ia.net www.uiowa.edu/-wesley Wesley Foundation United Methodist Campus Ministry at the University of Iowa April 11, 2005 Iowa City Council %Community and Economic Development Department 4 ! 0 E. Washington Street Iowa City, IA 52240 Dear Council Members, The Free Lunch Program and Free Medical Clinic housed at the Wesley Foundation are pleased to be considered for a Community Development block grant to remove asbestos floor tile and replace with a more appropriate and long-lasting floor. We write to request a variance so that the money granted to this project is considered a 5oyear or 10- year declining balance loan. Granting this request will support our continued development of programs caring for people of the Thank you f~ your consideration, community and will allow us to utilize our financial resources to improve that work./ " · 1 Paul M. Shultz, director Paul M. Shultz, director Marsha Acord, associate director Gall Ireland, office and communications director FY06 ANNUAL ACTI'ON PLAN For the use of Community Development Block Grant and Home Investment Partnership Funds CITY OF I0 WA CITY Planning and Community Development 410 East Washington Street Iowa City, IA 52240 319-356-5230 www.icgov.org May 2005 FY06 ANNUAL ACTTON PLAN City Council of Towa City Ernie Lehman, Mayor Ross Wilbum, Mayor Pro Tern Regenia Bailey Connie Champion Bob Elliott Mike O'Donnell Dee Vanderhoef CITY OF IOWA CITY Planning and Community Development 410 East Washington Street Iowa City, IA 52240 (319) 356-5230 www.icgov.org ¶ ~ Iow^ C~T¥ pp~ss-CmZZ~ _ FRIDAY, APRIL 1, 2005 ~ -- OFFICIAL PUBLICATION PUBLIC COMMENT PERIOD FYO6 Annual Action Plan The City ot Iowa City is soliciting public comments on the proposed Federal Fiscal Year 2005 (City FY06) Annual Action Plan. The Annual Action Plan is a portion of Iowa City's 2006-2010 Consolidated Plan (a.k.a. CITY STEPS). The FY06 Annual Action Plan will include information on the proposed use of Community Development Block Grant (CDBG) and HOME Investment Partnsrahip Program (HOME) funds for housing, Jobs and services for low-mod- orate income persons. The FY06 Annual Ac~on Plan will outiins proposed activi- ties, project locations, budgets and the scope of activities being funded. Copies of the FY06 Annual Action Plan are available from the Department of Planning and Community 'Development, City Hall, '410 East Washington Street, Iowa City, 52240. A copy of the FY06 Annual Action Plen Is also available for review at the Iowa City Public Library or on the City's web site www. lcgov, org. Written comments may be submitted t6 the Department of Planning and Community Development at the address above. A 30-day public comment period will beglh with the publication of this notice and end on May 3, 2005. 61799 April 1, 2005 OFFICIAL PUJBLICATION Monday, April 25, 2005 LIFE Iowa City Press-Citizen 13B erelly funded activities to be undertaken days in advance of the meeting date. OFFICIAL PUBLICATION by the City and its recipients during the 62069 April 25, 2005 2006 fiscal year (July 1, 2005 to June 30, OFFICIAL PUBLICATION PUBLIC HEARING NOTICE 2006). Copies of the draft FY06 Annual the City Council will be holding a public Action Plan are available to the public at leafing on Iowa City's FY06 Annual the fowa City Public Library, 123 S. Linn ~,ction Plan on May 3, 2005, at 7:00 p.m., Street; and the Department of Planning .~ity Hall, Emma Harvat Hall, 410 East and Community Development, 410 East Nashington Street, Iowa Cily, IA. Said Washington Street. A thirty (30) day pub- )lan is a sub-part of Iowa City's 2006- Ifc comment period began on April 1, ~.010 Consolidated Plan (a.k.a. CITY 2005. ~-'TEpS), Additional information is available from rbe City of Iowa City has available a draft the Department of Planning and --Y06 Annual Action Plan for the use of Community Development, 410 East ;ommuntty Development Block Grant Washington Street. lows City, Iowa, CDBG) and HOME Investment 52240 or by calling 356-5230. If you are 5artnership Program (HOME) funds, in need of special accommodations for a ~aid plan will also be considered by the disability or language translation please ;ity Council on May 3, 2005. contact Steve Long, Community Development Division at 356-5250 or the annual action plan describes the fed- 356-5493 TDD at least three business TABLE OF CONTENTS SECTION I Standard Form 424: CDBG Program ................................................................... 1 Standard Form 424: HOME Program .................................................................. 2 Resolution Adopting the FY06 Annual Action Plan .............................................. 3 SECTION II FY06 Funding Sources ........................................................................................ 6 SECTION III FY06 CDBG and HOME Projects FY06 CDBG\HOME Budget ...................................................................... 7 Description of Projects .............................................................................. 8 SECTION IV Geographic Distribution of Resources Geographic Distribution of Resoumes Narrative .................................... 36 Map Showing LMI Areas (2000 Census data) ........................................ 37 Map Showing FY06 Project Locations .................................................... 38 Method of Distribution ............................................................................. 39 SECTION V FY06 Annual Action Plan Narrative ................................................................... 40 SECTION VI Performance Assessment and Amendments to the Consolidated Plan .............................................................................................. 47 SECTION VII FY06 Fair Housing Annual Action Plan .............................................................. 48 SECTION VIII Certifications for FY06 CDBG and HOME Programs ......................................... 51 SECTION I Standard Form 424: CDBG Program Standard Form 424: HOME Program Resolution Adopting the FY06 Annual Action Plan Application for Federal ,SSlSmnce )Y'S 2. ~e Subm~ ~i~nt Ident~er ~10/~ 4~ 1, T~ of Submi~ion: 3. ~te R~ ~ State StMe ~pli~tion Ide~er A~: N~ - ConMmcflon 4. ~te R~ ~ F~eml ~ F~ml Ide~er P~ppli~on: 42~ 5. ~li~nt I~o~on L~al ~ O~an~io~l Un~ C~ of I~ C~ Mun~l~ 410 E. Washi~on ~ Ste~n N~by, Commun~ De~opment C~r I~ C~, IA 5~ 31~2~ J~n~n 6. Empl~r ~e~tion Num~ ~IN): 7. T~ of ~pli~nl: Mun~l 8. T~ ~ ~: T~: C~nu~on 9. ~me ~ F~I ~: US De~. of Hou~ & U~n De~ 10. ~a~ ~ F~ml ~ ~an~ Numar: 11. ~ Td~ ~ ~i~s P~: ~ Num~ 1 ~218 CDBG E~ Gm~ f~ ~ C~ of I~ C~ A~ T~: CDBG - E~R~ 12. ~ ~ ~ ~: C~ ~ I~ C~, J~n~ C~, I~ 13. P~ P~: 14. ~ngr~ional Di~s ~: I ~ ~ ~ ~e a. ~li~nl 07/01/~ ~/~ S~J S~nd 15. E~ Fu~i~: 16. ~ ~pli~ion Sub~ to R~ ~ ~te ~ O~m 12372 P~? a. F~I $7~,075 Re~ S~s: Pr~mm ~ ~ve~ b. c. ~e "d. L~I 17. Is the ~pli~nt ~li~ue~ on No e. ~her $172,~ f. ~mm In~e $~,~ g. T~I $ ~2,075 18. To t~ ~ of ~ ~e and ~liM, all ~ in this ap~tioWp~ppl~ion am t~ and ~t, t~ d~ment has ~n du~ a~ho~ ~ t~ ~ming ~ ~ the appli~nt and the appli~ ~11 ~mp~ ~h ~e aflac~ a~um~ ff the a~n~ a. T~ Na~ ~ho~ Repr~ive J b. T~le c. Telephone Numar S~h~ J. A~nsI C~ ~n~ 31~I0 d. Sign~m of ~ho~ Repr~tMNe e. D~e Sig~ ~/10/~ Application for Federal "r: ,o td .s I ¥e"¥o 9 '=/ ?, ~ 10/~ 4~ 1. T~ of Su~i~ion: 3. ~8 R~J~ ~ State S~e ~pl~tion Me~er Appian: N~ - C~st~Jon 4. ~te R~N~ ~ F~eml ~ F~ml m~nt~er P~ppli~ion: 42~ 410 E. W~hi~on Str~ Stun N~by, Commun~ ~v~op~t C~r John~n 6. Empl~r ~e~t~n Numar ~IN): 7. T~ of ~l~nt: T~: C~finu~on US D~. of H~i~ & U~n ~el~ Ju~i~ AIl~i~ A~i~ T~: HOME Inv~m~ in Afforda~e H~ing C~ of I~ C~, John~ Count, I~ a. F~ml d. ~1 17. Is the ~pli~nt ~linque~ on ~ F~eml ~? NO e. ~her f. P~mm In,me g. T~al $1,378,~ ~ the ~veming ~ ~ the apHi~ and t~ appl~nt ~Jl ~mpN ~ the a~ch~ ~um~ ff ~ a~n~ ~ ~. a. T~ Name ~ho~ Repr~ive J b. T~ o. Telephone Num~ St~en J. M~nsI C~ Manager 31~10 d. ~n~um ~ ~h~ Repr~ntati~ e. ~e S~n~ Prepared by: Steven Nasby, Community & Economic Dev. Coordinator, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5248 RESOLUTION NO. RESOLUTION ADOPTING IOWA CITY'S FY06 ANNUAL ACTION PLAN, WHICH IS A SUB-PART OF IOWA CITY'S 2006-20'10 CONSOLIDATED PLAN (CITY STEPS), AND AUTHORIZING THE CITY MANAGER TO SUBMIT SAID PLAN AND ALL NECESSARY CERTIFICATIONS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT, AND DESIGNATING THE CITY MANAGER AS THE AUTHORIZED CHIEF EXECUTIVE OFFICER. WHEREAS, the U.S. Department of Housing and Urban Development requires the City of Iowa City, Iowa, to prepare and submit the FY06 Annual Action Plan as part of the City's 2006-2010 Consolidated Plan (CITY STEPS), as amended, to plan for the use of federal funds to assist lower income residents with housing, jobs and services; and WHEREAS, the Iowa City Housing and Community Development Commission has held a series of meetings regarding the use of federal Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) funds for City of Iowa City fiscal year 2006; and WHEREAS, the City has disseminated information, received public input and held a public hearing on the FY06 Annual Action Plan; and WHEREAS, the FY06 Annual Action Plan contains the allocation of CDBG and HOME funds attached hereto as Exhibit A; and WHEREAS, adoption of the FY06 Annual Action Plan will make Iowa City eligible for federal and state funds administered by the U.S. Department of Housing and Urban DeveloPment; and WHEREAS, the City Council finds that the public interest will be served by the adoption of the FY06 Annual Action Plan and submission to the U.S. Department of Housing and Urban Development. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The City of iowa City FY06 Annual Action Plan, filed in the office of the City Clerk, be and the same is hereby approved and adopted. 2. The City Manager of Iowa City is hereby authorized and directed to submit the City of Iowa City FY06 Annual Action Plan to the U.S. Department of Housing and Urban Development, and is further authorized and directed to provide all the necessary certifications or documents required by the U.S. Department of Housing and Urban Development. 3. The City Manager is hereby designated as the Chief Executive'Officer and authorized to act on behalf of the City of Iowa City in connection with the FY06 Annual Action Plan. 4. The City Manager is hereby authorized to execute, terminate or amend CDBG and\or HOME Agreements entered into in connection with the allocation of public funds with subrecipients, Community Housing Development Organizations (CHDOs) or other legal entities. Passed and approved this day of ,2005. MAYOR ATTEST: ~ '~%~ ~-'} CITY CLERK City Attorney's Office It was moved by and seconded by the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Bailey Champion Elliott Lehman O'Donnell Vanderhoef Wilbum Exhibit A PRO3ECTS RECOMMENDED FOR FY06 CDBG AND HOME FUNDZNG HCDC (3/17/05) Recommendation or R~auest ECONOMZC DEVELOPMENT PRO3ECT$ Acquisition of Real Property -- Extend the Dream Foundation $147,000 $ 88,000 Economic Development Fund - City of Iowa City* $164.015 $1§4.015 Subtotal $311,015 $252,015 pI)BLZC FAC[LZTZES PRO.1ECTS Facility Rehabilitation - Goodwill Industries, 1nc. $120,000 $ 60,000 Facility Rehabilitation - Emma Goldman Clinic $ 20,000 $ 15,000 Facility Rehabilitation - Old Brick Foundation $ 60,000 $ 50,000 Facility Rehabilitation - Free Lunch Program $ 1,777 $ 1,777 Facility Rehabilitation - Domestic Violence Intervention Program $ 3,525 $ 3,525 Facility Rehabilitation - Neighborhood Centers of .lohnson County $ 63,245 $ 50,000 Accessibility Improvements - Hillel Student Center $ 29,968 $ 10,000 Facility Rehabilitation - Planned Parenthood $ 30,000 $ 10,000 Facility Rehabilitation - Free Lunch\Free Medical Clinic $ 17,646 $ 17,646 Subtotal $346,161 $217,948 PUBLZC SERVZCE PRO3ECTS Operational Expenses - Compeer $ 1,300 $ 1,000 Case Management - Iowa City Free Medical Clinic $ 10,000 $ 5,000 Shelter Coordinator- Shelter House $ 16,500 $ 3,000 Operational Expenses - Extend the Dream Foundation $ 4,851 $ 1,000 Emergency Assistance Program - Shelter House $ 5,000 $ 1,000 $105,000 $105,000 Aid to Agencies* Subtotal $142,651 $116,000 HOUSZNG PRO3ECTS Affordable Homeownership - Habitat for Humanity $300,000 $100,000 Affordable Rental Units -.lC Permanent Supportive Housing L.P. $275,000 $275,000 Affordable Rental Units - Greater Iowa City Housing Fellowship $812,404 $175,000 Affordable Homeownership - Greater Iowa City Housing Fellowship $181,200 $181,200 Transitional Housing - Hawkeye Area Community Action Program $312,000 $300,000 Affordable Rental Units - Extend the Dream Foundation $ 98,000 $ 75,000 Affordable Rental Units - River City Housing Collective $100,000 $ 25,000 Tenant Based Rent Assistance - Iowa City Housing Authority $298,080 $159,564 Downpayment Assistance - City of Iowa City $250,000 $ 30,000 Housing Rehabilitation -- City of Iowa City* ~ $200.000 Subtotal $2,826,684 $1,520,764 ADMZNZSTRATJ[ON AND PLANNZNG HOME Program Administration $ 67,717 $ 67,717 CDBG Program Administration and Planning $156.000 $156.000 Subtotal $223,717 $223,717 TOTAL $3,850,228 $2,330,444 SOURCES OF FUNDS $760,075 FY06 CDBG Entitlement FY06 CDBG Estimated Program Income $ 20,000 Unexpended CDBG Funds (from contingency, projects and unallocated PI) $172,000 TOTAL CDBG $952,075 FY06 HOME Allocation $677,169 FY06 HOME Estimated Program Income $ 60,000 Recaptured HOME Funds (Unsuccessful Projects) $501,200 Unexpended HOME Funds (from unallocated PI) $1~'0-000 TOTAL HOME $1,378,369 FY06 TOTAL $2,330,444 5 SECTION II FY06 Funding Sources Funding Sources Entitlement Grant (includes reallocated funds) CDBG $760,075 ESG $0 HOME $677,169 HOPWA $0 Total $1,437,244 Prior Years' Program Income NOT previously programmed or reported CDBG $0 ESG $0 HOME $0 HOPWA $0 Total $0 Reprogrammed Prior Years' Funds CDBG $172,000 ESG $0 HOME . $641,200 HOPWA $0 Total $813,200 Total Estimated Program Income CDBG $2O,000 HOME $60,000 Total $80,000 Section 108 Loan Guarantee Fund $0 TOTAL FUNDING SOURCES $2,330,~-~?- Other Funds $0 Submitted Proposed Projects Totals $2,330,~-~-~- Un-Submitted Proposed Projects Totals $0 SECTION III FY06 CDBG and HOME Projects - FY06 CDBG\HOME Budget - Description of Projects PRO3ECTS RECOMMENDED FOR FY06 CDBG AND HOME FUNDI'NG HCDC (3/:[7/05) Recommendation or Reauest ~ ECONOMZC DEVELOPMENT PRO3ECTS Acquisition of Real Property -- Extend the Dream Foundation $147,000 $ 88,000 Economic Development Fund - City of iowa City* $164,015 $164,015 Subtotal $311, O15 $252,015 PUBLZC FACTLZTZES PRO~ECTS Facility Rehabilitation - Goodwill industries, inc. $120,000 $ 60,000 Facility Rehabilitation - Emma Goldman Clinic $ 20,000 $ 15,000 Facility Rehabilitation - Old Brick Foundation $ 60,000 $ 50,000 Facility Rehabilitation - Free Lunch Program $ 1,777 $ 1,777 Facility Rehabilitation - Domestic Violence Intervention Program $ 3,525 $ 3,525 Facility Rehabilitation - Neighborhood Centers of.Johnson County $ 63,245 $ 50,000 Accessibility Improvements - Hillel Student Center $ 29,968 $ 10,000 Facility Rehabilitation - Planned Parenthood $ 30,000 $ 10,000 Facility Rehabilitation - Free Lunch\Free Medical Clinic $ 17,646 $ 17,646 Subtotal $346,161 $217,948 PUBLZC sERVZCE PRO3ECTS Operational Expenses - Compeer $ 1,300 $ 1,000 Case Management - Iowa City Free Medical Clinic $ 10,000 $ 5,000 Shelter Coordinator - Shelter House $ 16,500 $ 3,000 Operational Expenses - Extend the Dream Foundation $ 4,851 $ 1,000 Emergency Assistance Program - Shelter House $ 5,000 $ 1,000 Aid to Agencies* $105,000 $105.000 Subtotal $142,651 $116,000 HOUSI'NG PRO.1ECTS Affordable Homeownership -Habitat for Humanity $300,000 $100,000 Affordable Rental Units -.lC Permanent Supportive Housing L.P. $275,000 $275,000 Affordable Rental Units - Greater iowa City Housing Fellowship $812,404 $175,000 Affordable Homeownership - Greater Iowa City Housing Fellowship $181,200 $181,200 Transitional Housing -'Hawkeye Area Community Action Program $312,000 $300,000 Affordable Rental Units - Extend the Dream Foundation $ 98,000 $ 75,000 Affordable Rental Units - River City Housing Collective $100,000 $ 25,000 Tenant Based Rent Assistance - iowa City Housing Authority $298,080 $159,564 Downpayment Assistance - City of Zowa City $250,000 $ 30,000 Housing Rehabilitation -- City of Iowa City* $200,000 $200.000 Subtotal $2,826,684 $1,520,764 ADMINTSTRATZON AND PLANNING HOME Program Administration $ 67,717 $ 67,717 CDBG Program Administration and Planning $156,000 $156.000 Subtota/ $223,717 $223, 717 TOTAL $3,850,228 $2,330,444 SOURCES OF FUNDS FY06 CDBG Entitlement $760,075 FY06 CDBG Estimated Program Income $ 20,000 Unexpended CDBG Funds (from contingency, projects and unallocated PI) $ 72,000 TOTAL CDBG $952,075 FY06 HOME Allocation $677,169 FY06 HOME Estimated Program Income $ 60,000 Recaptured HOME Funds (Unsuccessful Projects) $501,200 Unexpended HOME Funds (from unallocated PI) $140.000 TOTAL HOME $1,378,369 FY06 TOTAL $2,330,444 U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0010 DVIP - Security System 03C Homeless Facilities (not CDBG $3,525 operating costs) ESG $ 0 2005.001 Public Facilities HOME $ 0 570.201 (c) HOPWA $ 0 in the Public Facilities category there were a variety ASSISTED HOUSING $ 0 of needs ranging from Iow to high depending on the type 1 Public Facilities PHA $ 0 of activity. As such, CITY STEPS sets forth indMdual objectives as stated on pp. 112-113. The objectives are Private $ 500 as follows: 1) Pmvisicn of dependent care facilities 2) TOTAL $ 4,025 Provision of youth centers 3) Provision of neighborhood facilities 4) Provision of additional perks and recreational facilities 5) Provision of health Total Pdor Funding $ 0 facilities Installation of a security camera in the interior of the building and the replacement of toilets throughout the domestic violence shelter. Help the Homeless? Yes Start Date: 07/01/05 Help those with HIV or AIDS? No Completion Date: 06130106 Eligibility: 570.208(a)(2) - Low/Mod Limited Clientele Subraclpient: Subrecipient Pdvate 570.500(c) Location(s): Addresses U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0017 Emma Goldman Clinic - Facility Rehabilitation 03P Health Facilities CDBG $15,000 ESG $ 0 2005.002. Public Facilities 570.201 (c) HOME $ 0 HOPWA $ 0 In the Public Facilities category there were a variety 1 Public Facilities ASSISTED HOUSING $ 0 of needs ranging from Iow to high depending on the type PHA $ 0 of activity. As such, CITY STEPS sets forth individual objectives as stated on pp. 112-113. The objectives are In-kind $ 9,000 as follows: 1) Provision of dependent cam facilities 2) TOTAL $ 24,000 Provision of youth centers 3) Provision of neighborhood facilities 4) Provision of additional parks and recreational facilities 5) Provision of health Total Prior Funding $ 0 facilities Replacement of the roof over the front entryway. Nelp the Homeleas? No Start Date: 07/01/05 Help those with HIV or AIDS? No Completion Date: 06/30/06 Eligibility: 570.208(a)(2) - Low / Mod Limited Clientele Subrecipient: Subreciplent Private 570.500(c) Location(s): Addresses 227 N Dubuque Street, Iowa City, IA 52240 U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects IProject HUD Matrix Code/Title/ Funding Sources ID/ Project Title/Priority/ Local ID Objective/Description Citation/Accomplishments 0011 Free Lunch Program - Facility Rehabilitation 03 Public Facilities and CDBG $1,777 Improvements (General) ESG $ 0 2005.003 Public FacilEiea HOME $ 0 570.201(¢) HOPWA $ 0 In the Public Facilities category there were a variety ASSISTED HOUSING $ 0 of needs ranging from iow to high depending on the type I Public Facilities PHA $ 0 of ac{ivity. As such, CITY STEPS sets forth individual objectives as stated on pp. 112-113. The objectives are In-kind $ 590 as follows: 1) Provision of dependent care facilities 2) TOTAL $ 2,367 Provision of youth centers 3) Provision of neighborhood facilities 4) Provision of additional perks and recreational facilities 5) Provision of hesith Total Prior Funding $ 0 facilities The Free Lunch Program serves over 100 meals a day for very iow-income persons. They will use the funds to install a new fire suppression system above the stove. Help the Homeless? Yea Start Date: 07/01/05 Help those with HIV or AIDS? No Completion Date: 06/30/06 Eligibility: 570.208(a)(2) - Low / Mod Limited Clientele Subreclplsnt: Subraciplsnt Private 570.500(c) Location(s): Addresses 120 N. Dubuque Street, Iowa City, IA 52240 U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects I Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0018 Extend the Dream Foundation - Micro Enterprise Center 18C Micro-Enterprise Assistance CDBG $ 88,000 ESG $ 0 2005.004 Economic De'~lopment 570.201 (o) HOME $ 0 HOPWA $ 0 The emphasis of economic development activities is to 3 Jobs ASSISTED HOUSING $ 0 help households move towards self-sufficiency through PHA $ 0 job training, education, skill building and employment opportunities. Objectives in CITY STEPS are as follows: In-kind $14,700 1) pmvlde employment training and education 2) TOTAL $102,700 Encourage employment opportunities that pay at least a living wage, including opportunities for persons with diabilities 3) provide employment support services 4) Total Prior Funding $ 0 encourage the expansion and retention of buelnees and industry that meets the State of Iowa's CEBA (Community Economio Bettermant Account) wage thresholds, (see CITY ~--~ STEPS pp. 121-124) Acquisition of a building to establish a mlcroenterpdes development center. The center will house two new enterprises that will employ and train persons with disabilities. Help the Homeless? No Start Date: 07/01/05 Help those with HIV or AIDS? No Completion Date: 06/30/06 Eligibility: 570.208(a)(4) - Low/Mod Jobs Subrecipient: Subrecipient Private 570.500(c) Location(s): Addresses 912 2nd Avenue, iowa City, IA 52240 U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects I Project ID/ Project Title/Priority/ HUD Matrix Code/Titlel Funding Sources Local ID Objective/Description Citation/Accomplishments 0012 NCJC - Facility Rehabilitation 03E Neighborhood Facilities CDBG $50,000 ESG $ 0 2005.005 Public Facilities 570.201 (c) HOME $ 0 HOPWA $ 0 In the Public Facilities category there were a variety I Public Facilities ASSISTED HOUSING $ 0 of needs ranging from Iow to high depending on the type PHA $ 0 of activity. As such, CITY STEPS sets forth individual objectives as stated on pp. 112-113. The objectives ara NCJC funds $ 20,245 as fcilows: 1) Provision of dependent care facilities 2) TOTAL $ 70,245 Provision of youth centers 3) Provision of neighborhood facilities 4) Provision of additional parks and recreational facilities 5) Provision of health Total Prior Funding $ 0 facilities Interior rehabilitation of the existing Broadway Neighborhood Center to comply with licensing requirements for the childcare center. Help the Homeless? No Start Date: 07/01/05 Help those with HIV or AIDS? No Completion Date: 06130106 Eligibility: 570.208(a)(2) - Low / Mod Limited Clientele Subrecipient: Subracipisnt Private 570.500(c) Locetion(s): Addresses 2105 Broadway Street, Iowa City, IA 52240 U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects IProject ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0013 Old Brick - Facility Rehabilitation 16B Non-Residential Historic CDBG $50,000 Preservation ESG $ 0 2005.006 Other HOME $ 0 570.202(d) HOPWA $ 0 ASSISTED HOUSING $ 0 Rehabilitation of the historic facility to include 1 Public Facilities PHA $ 0 repointing of the brick exterior. Donations $ 52,075 State Historical Society $ 71,725 TOTAL $173,800 Total Prior Funding $ 0 Help the Homeless? No Start Date: 07/'01/05 Help those with HIV or AIDS? No Completion Date: 06/30/06 Eligibility: 570.208(a)(2) - Low / Mod Limited Clientele Subrecipient: Subrecipient Private 570.500(c) Location(s): Addresses 26 E. Market Street, Iowa City, IA 52240 U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0019 Wesley Center- Facility Rehabilitation 03 Public Facilities and CDBG $17,646 Improvements (General) ESG $ 0 2005.007 Public Facilities HOME $ 0 570.201 (c) HOPWA $ 0 In the Public Facilities category there were a vadety ASSISTED HOUSING $ 0 of needs ranging from Iow to high depending on the type I Public Facilities PHA $ 0 of activity. As such, CITY STEPS sets forth individual In-kind $ 400 objectives as stated on pp. 112-113. The objectives are as follows: 1) Provision of dependent cam facilities 2) TOTAL $18,048 Provision of youth centers 3) Provision of neighborhood facilities 4) Provision of additional parks and recreational facilities 5) Provision of health Total Prior Funding $ 0 facilities Removal of existing flooring and installation of new floodng outside of the Free Lunch Program and the Free Medical Clinic. Help the Homelees? Yes Start Date: 07/01105 Help those with HIV or AIDS? No Completion Date: 06/30/06 Eligibility: 570.208(a)(2) - Low / Mod Limited Clientele Subrecipient: Subrecipient Private 570.500(c) Location(s): Addresses 120 N. Dubuque Street, Iowa City, IA 52240 U.S. Department of Housing 8, Urban Development CPD Consolidated Plan Listing of Proposed Projects I Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0020 Hillel Student Center - Accessibility Improvements 03 Public Facilities and CDBG $10,000 Improvements (General) ESG $ 0 2005.008 Public Facilities HOME $ 0 570.201 (c) HOPWA $ 0 In the Public Facilities category thero were a vahety ASSISTED HOUSING $ 0 of needs ranging from Iow to high depending on the type 1 Public Facilities PHA $ 0 of aCtivity. As such, CITY STEPS sets forth individual objectives as stated on pp. 112-113. The objectives sro Private $ 20,841 as follows: 1) Provision of dependent cato facilities 2) TOTAL $ 30,841 Provision of youth canters 3) Provisicn of neighborhood facilities 4) Provision of additional parks and recreational facilities 5) Provision of health Total Prior Funding $ 0 facilities The funds will be used to make accessibility improvements. Help the Homeless? No Start Date: 07/01/05 Help those with HIV or AIDS? No Completion Date: 06/30/06 Eligibility: 570.208(a)(2) - Low / Mod Limited Clientele Subrocipient: Subreclpient Private 570.500(o) Location(s): Addresses 122 E. Market Street, Iowa City, IA 52245 U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects I Project iD/ Project Title/Priorityl HUD M&~rlx Code/Titlel Funding Sources Local ID Objective/Description Citation/Accomplishments 0021 Planned Parenthood of Greater Iowa 03P Health Facilities CDBG $10,000 ESG $ 0 2005.009 Public Facilities 570.201 (c) HOME $ 0 HOPWA $ 0 In the Public Facilities categon/there were a variety 1 Public Facilities ASSISTED HOUSING $ 0 of needs ranging from Iow to high depending on the type PHA $ 0 of activity. As such, CITY STEPS sets forth individual Donations $16,200 objectives as stated on pp. 112-113. The objectives are as follows: 1) Provisk)n of dependent care facilities 2) TOTAL $ 26,200 Provision of youth centers 3) Provislotl of neighborhood facilities 4) Provision of additional perks and recreational facilities 5) Provision of health Total Prior Funding $ 0 facilities Construction of a new patient entrance to improve patient safety and renovation of interior plumbing and f'~tures. Help the Homeless? No Start Date: 07/01/05 Help those with HIV or AIDS? No Completion Date: 06/30106 Eligibility: 570.208(a)(2) - Low / Mod Limited Clientele Subracipient: Subraclplent Private 570.500(c) Location(s): Addresses 850 Orchard Street, Iowa Cib/, IA 52240 U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0007 City of Iowa City - Economic Development Fund 18C Micro-Enterprise Assistance CDBG $164,015 ESG $ 0 2005.010 Economic Development 570.201 (o) HOME $ 0 HOPWA $ 0 The emphasis of economic development activities is to 6 Businesses ASSISTED HOUSING $ 0 help households move towards self-sufficiency through PHA $ 0 job training, education, skill building and employment opportunities. Objectives In CITY STEPS ara as follows: Private $ 328,954 1 ) provide employment training and education 2) TOTAL $ 492,969 Encourage employment opportunities that pay at least a living wage, including opportunities for parsons with diabilitise 3) provide employment support services 4) Total Prior Funding $ 0 encourage the expansion and retention of business and industry that meets the State of Iowa's CEBA (Community Economic Bettermant Account) wage thresholds. (see CiTY STEPS pp. 121-124) These funds will be primarily used for assisting micro- enterprise businesses with job creation and/or ratentlon. Funds can be used by both small and large businesses (HUD Matrix Code 18A) along with micro- enterprises for capital improvements, job training or working capital. Help the Homeless? No Start Date: 07/01/05 Help those with HIV or AIDS? No Completion Date: 06/30/06 Eligibility: 570.208(a)(4) - Low / Mod Jobs Subrecipient: Local Government Location(s): Community Wide U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Lo¢=_l ID Objective/Description Citation/Accomplishments 0022 Extend the Dream - Operational 05B Handicapped Services CDBG $1,000 ESG $ 0 2005.011 Public Services 570.201(e) HOME $ 0 HOPWA $ 0 According to CITY STEPS, Public Services activities are 173 People (General) ASSISTED HOUSING $ 0 given a high priority. As such, the City intends to PHA $ 0 utilize the 15% of CDBG funds allowed for Public Services. According to CITY STEPS on pp. 113-121, the Donations $ 8,701 objectives are as follows, 1) Provision of health TOTAL $ 9,701 services (medical, dental, nutrition, preventive care) 2) Provision of dependent care services 3) Improve access to transportation 4) Suppod the continued Total Prior Funding $ 0 provision of legal aid 5) Provision of training and living skills 6) Provision of crime awareness and prevention programs 7) Provision of youth services 8) Provision of tenant/landlord education g) Continue fair housing activities 10) Provision of senior services 11 ) Continuation of human services coordination. Operational funds to be used to match two VISTA positions. They will work with persons with disabilities at both Uptown Bill's Small Mall and at the Microenterprlse Center. Help the Homeless? No Start Date: 07/01/05 Help those with HIV or AIDS? No Completion Date: 06/30/06 Eligibility: 570.208(a)(2) - Low / Mod Limited Clientele Subracipient: Submclplent Pdvate 570.500(c) Location(s): Addresses 401 S. Gilbert Street, Iowa City, IA 52240 U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects I Project HUD Matrix Code/Title/ Funding Sources iD/ Project Title/Priority/ Local ID Objective/Description Citation/Accomplishments 0001 Iowa City Free Medical Clinic - Case Management 0SM Health Services CDBG $ 5,000 ESG $ 0 2005.012 Public Services 570.201 (e) HOME $ 0 HOPWA $ 0 According to CITY STEPS, Public Services activities are 360 People (General) ASSISTED HOUSING $ 0 given a high priority. As such, the City Intends to PHA $ 0 utilize the 15% of CDBG funds allowed for Public Services. According to CITY STEPS on pp. 113-121, the In-kind donations $ 544,500 objectives are as follows, 1 ) Pmvleion of health TOTAL $ 549,500 se~ces (medical, dental, nutrition, preventive care) 2) Provision of dependent care sen/icas 3) Improve access to transportation 4) Support the continued Total Prior Funding $ 0 provision of legal aid 5) Provision of training and living skills 6) Provision of crime awareness and prevention programs 7) Provision of youth sewices 8) Provision of tenant/lendlord education 9) Continue fair housing activities 10) Provision of senior services 11) Continuation of human services coordination. Operational funds for a case manager for people with chronic illness. Help the Homeless? Yes Start Date: 07/01/05 Help those with HIV or AIDS? No Completion Data: 06/30/06 Eligibility: 570.208(a)(2) - Low / Mod Limited Clientele Subrecipient: Subreciplent PrNate 570.500(c) Location(s): Addresses 120 N. Dubuque Street, Iowa City, IA 52245 U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0015 Goodwill Industries of SE Iowa - Facility Rehabilitation 03B Handicapped Centers CDBG $ 60,000 ESG $ 0 2005.013 Public Facilities 570.201 (¢) HOME $ 0 HOPWA $ 0 In the Public Facilities category thers were a variety 1 Public Facilities ASSISTED HOUSING $ 0 of needs ranging from Iow to high depending on the type PHA $ 0 of activity. As such, CITY STEPS sets forth individual objectives as stated on pp. 112-113. The objectives are Goodwill Industries of SE Iowa $ 90,000 as follows: 1 ) Provision of dependent cars facilities 2) TOTAL $150,000 Provision of youth centers 3) Provision of neighborhood facilities 4) Provision of additional perks and recreational facilities 5) Provision of health Total Pdor Funding $ 0 facilities The funds will be used to install air conditioning in the warehouse area where persons with disabilities work. Help the Homsiees? No Start Date: 07/01/05 Help those with HIV or AIDS? No Completion Date: 06/30/06 Eligibility: 570.208(a)(2) - Low / Mod Limited Clientele Subrecipient: Subrecipient Pdvete 570.500(c) Location(s): Addresses 1410 S. First Avenue, Iowa City, IA 52240 U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0014 Compeer- Director 050 Mental Health Services CDBG $1,000 ESG $ 0 2005.014 Public Services 570.201 (e) HOME $ 0 HOPWA $ 0 According to CITY STEPS, Public Services activities ara 17 People (General) ASSISTED HOUSING $ 0 given a high priority. As such, the City intends to PHA $ 0 utilize the 15% of CDBG funds allowed for Public Services. According to CITY STEPS on pp. 113-121, the Donations $ 4,200 objectives ara as follows, 1 ) Provision of health TOTAL $ 5,200 ser~icea (medical, dental, nutrition, praventive care) 2) Pravision of dependent cara services 3) Improve acceas to transportation 4) Support the continued Total Prior Funding $ 0 provision of legat aid 5) Provision of training and living skills 6) Provision of crime awareness and prevention programs 7) Provision of youth services 8) Provision of tenant/landlord education 9) Continue fair ~ housing activities 10) Provision of senior services 11) '-' Continuation of human services coordination. Operational funds for a half-time director of Compeer which matches volunteers from the community with adults receiving treatment for a chronic mental illness. Help the Homeleea? No Start Date: 07/01/05 Help those with HIV or AIDS? No Completion Date: 06/30/06 Eligibility: 570.208(a)(2) - Low / Mod Limited Clientele Subreoipient: Subrecipient Private 570.500(c) Location(s): Addresses 507 E. College Street, iowa City, IA 52240 U.S. Department of Housing & Urban Development CPD Consolidated Plan Usting of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0008 City of Iowa City - Aid to Agencies 05 Public Services (General) CDBG $105,000 ESG $ 0 2005.015 Public Services 570.201 (e) HOME $ 0 HOPWA $ 0 Acx=ording to CITY STEPS, Public Services activities are 4372 People (General) ASSISTED HOUSING $ 0 given a high priority. As such, the City intends to PHA $ 0 utilize the 15% of CDBG funds allowed for Public Services. According to CITY STEPS on pp. 113-121, the City of Iowa City $ 328,954 objectNes ara as follows, 1) Provision of health TOTAL $ 433,954 services (medical, d~ntal, nutrition, preventive care) 2) Provision of dependent care services 3) Improve access to transportation 4) Support the continued Total Pdor Funding $ 0 provision of legal aid 5) Provision of training and living skills 6) Provision of crime awareness and prevention programs 7) Provision of youth services 8) Provision of tenant/tandlord education 9) Continue fair housing activities 10) Provision of senior services 11 ) Continuation of human services coordination. These funds ara provided to a pool of human service agencies that assist Iow-moderate income clients. FY06 funds will go to Elder Services, Inc, Mid-Eestem Council on Chemical Abuse and United Action for Youth, Help the Homeless? No Start Dste: 07/01/05 Help those with HIV or AIDS? No Completion Date: 06/30/06 Eligibility: 570.208(a)(2) - Low / Mod Limited Clientele Subrecipient: Subreciplent Pdvate 570.500(c) Location(s): Community Wide U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0002 Shelter House - Outreach Coordinator 05 Public Services (General) CDBG $ 3,000 ESG $ 0 2005.016 Homeless & HIV/AIDS 570,201 (e) HOME $ 0 HOPWA $ 0 Homeless needs are given a high priority in CITY STEPS. 525 Persons who are Homeless ASSISTED HOUSING $ 0 The objectives for homeless needs ara as follows: 1 ) PHA $ 0 Homeless prevention - assist Iow-income households in maintaining and rataining their e,flsting housing 2) Continuum of Care SHP grant $ 550,068 Reaching out to persons who am homs,~e and assessing TOTAL $ 553,068 individual needs through advocating human services coordination and by increasing the understanding of issues surrounding homelessnses 3) Addressing shelter Total Prior Funding $ 0 needs of persons who are homeless through emergency shelter rahab & expansion and also supporting plans for improving day shelter opportunitea 4) Transitional housing needs through improved transitional housing programs and provision of units for families and individiusis 5) Help persons who am home!--~e~- make the transition to independent living. CITY STEPS pp,107 - 109 Operational funds for an outreach service coordinator position. These funds also qualify ss matoh for the STAR Continuum of Care grant. Helpthe Homeless? Yes Start Date: 07/01/05 Help those with HIVorAIDS? No Completion Date: 06/30/05 Eligibility: 570.208(a)(2) - Low / Mod Limited Clientele Subrecipient: Subrecipient Pdvate 570.500(c) Location(s): Addresses 331 N. Gilbert Street, iowa City, IA 52245 U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects I Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0004 Shelter House - Emergency Assistance Program 050 Subsistence Payments CDBG $1,000 ESG $ 0 2005.017 Public Services 570.204 HOME $ 0 HOPWA $ 0 According to CITY STEPS, Public Services activities are 115 People (General) ASSISTED HOUSING $ 0 given a high priority. As such, the City intends to PHA $ 0 utilize the 15% of CDBG funds allowed for Public Services. According to CITY STEPS on pp. 113-121, the Donations $10,500 objectives are as follows, 1 ) Provision of health TOTAL $11,500 services (medical, dental, nutrition, preventive care) 2) Pmvisicn of dspendsnt care sentioss 3) Improve accass to transportation 4) Support the continued Total Prior Funding $ 0 provision of legal aid 5) Provision of training and living skills 6) Provision of crime awareness and prevention programs 7) Provision of youth sswicss 8) Provision of tenantJlandlord education 9) Continue fair housing activities 10) Provision of senior services 11) Continuation of human services coordination. This program will provide assistance to persons who are homeless to secure housing and/or help to prevent eviction. Help the Homeless? Yes Start Date: 07/01/05 Help those with HIV or AIDS? No Completion Date: 06/30/06 Eligibility: 570.208(a)(2) - Low / Mod Limited Clientele Subreoipient: Subrecipiont Private 570.500(c) Location(s): Community Wide U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects I Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources I Local ID Objective/Description Citation/Accomplishments 0003 Iowa Valley Habitat for Humanity - Land Acquisition 01 Acquisition of Real Property CDBG $ 0 ESG $ 0 2005.018 Housing 570.201 (a) HOME $ 100,000 HOPWA $ 0 A) Encourage the expansion of rental assistance programs 2 Housing Units ASSISTED HOUSING $ 0 B) Encourage the production of new affordable rental PHA $ 0 and owner-occupied housing units C) Encourage and support the rehabilitation of owner-ocoupled units, the In-kind donations $ 90,290 acquisition and rehabilitation of units for rental In-kind labor $ 35,000 housing and the rehabilitation of public facilities such Private $10,O00 as homeless sheitere D) Assist in the acquisition of units for SRO-style housing with support services, TOTAL $ 235,290 acquisition and rehab of existing unlta for affordable rental housing and assist Iow4ncome homebuyem with the ho purchase of housing. (See CITY STEPS pp 101-102) Total Prior Funding $ 0 Habitat will use these funds to acquire two lots to construct affordable homes for sale to Iow-moderate income homebuyers. Helpthe Homeless? No Start Date: 07/01/05 Help those with HIV or AIDS? No Completion Date: 06/30/06 Eligibility: Subreciplent: Subrecipieflt Private 570.500(c) Location(s): Community Wide U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of PrOposed Projects I Project HUD I~a~Hx Code/Title/ Funding Sources ID/ Project Title/Priority/ Local ID Objective/Description Citation/AccomPlishments 0005 HACAP - Transitional Housing 01 Acquisition of Real Property CDBG $ 0 ESG $ 0 2005.019 Housing 570.201 (a) HOME $ 300,000 HOPWA $ 0 A) Encourage the expansion of rental assistance programs 4 Housing Units ASSISTED HOUSING $ 0 B) Encourage the production of new affordable rental PHA $ 0 and ownsr-occupied housing units C) Encourage and Private $ 90,000 support the rehabilitation of owner-occupied units, the acquisition and rehabilitation of units for mntsi TOTAL $ 390,000 housing and the mhebllitatlon of public facllltiss such as homeless shelters D) Assist in the acquisition of units for SRO-style housing with support services, Total Prior Funding $ 0 acquisition and reheb of existing units for affordable rental housing and assist Iow-tr~come homebuyera with the purchase of housing. (See CiTY STEPS pp 101-102) HACAP will acquire four condominium units for their transitional housing program. The untis will be offered to households who have previously been homeless and working towards self-sufficiency. Help the Homeless? Yes Start Date: 07/01/05 Help those with HIV or AIDS? No Completion Date: 0W30/06 Eligibility: Subracipient: CHDO - 92.2 Location(s): Community Wide U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Title/Priority/ HUD Matrix Code/Title/ Funding Source~ Project ID/ Project Local ID Objective/Description Citation/Accomplishments 0016 Greater Iowa City Housing Fellowship - Homeownership 01 Acquisition of Real Property CDBG $ 0 ESG $ 0 2005.020 Housing 570.201 (a) HOME $181,200 HOPWA $ 0 A) Encourage the expansion of rental assistance programs 3 Housing Units ASSISTED HOUSING $ 0 B) Encourage the production of new affordable rental PHA $ 0 and owner-occupied housing units C) Encourage and in-kind donation $11,250 support the rehabilitation of owner-occupied units, the acquisition and rehabilitation of units for rental Private $ 361,500 housing and the rehabilitation of public facilities such TOTAL $ 553,950 as homeless shelters D) Assist in the acqulsttion of units for SRO-style housing with support services, a¢quisition and rehab of existing units for affordable Total Prior Funding $ 0 rental housing and assist iow4ncome homebuyers with the purchase of housing. (Sea CITY STEPS pp 101-102) The funds will he used to acquire lend and then use private funds to construct three three-bedroom units of affordable rental housing. Help the Homelsss? No Start Date: 07/01/05 Help those with HIV or AIDS? No Completion Date: 06/30/06 Eligibility: Subrecipient: CHDO - 92.2 Location(s): Community Wide U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects I Project HUD Matrix Code/Title/ Funding Sources ID/ Project Title/Priority/ Local ID Objective/Description Citation/Accomplishments 0025 Greater iowa City Housing Fellowship - Rental Housing 01 Acquisition of Real Property CDBG $ 0 ESG $ 0 2005.021 Housing 570.201(a) HOME $175,000 HOPWA $ 0 A) Encourage the expansion of rental assistance programs 2 Housing Units ASSISTED HOUSING $ 0 B) Encourage the production of new affordable rental PHA $ 0 and owner-occupied housing units C) Enc, ourage and State HOME funds $ 65,000 support the rehabilitation of owner.<x3cupied units, the acquisition and rehabilitation of unite for rental In-kind $ 5,115 housing and the rehabilitation of public facilities such TOTAL $ 245,115 as homelees shelters D) Assist in the acquisition of units for SRO-atyta housing with support services, acquisition and rehab of existing units for affordable Total Pdor Funding $ 0 ~ rental housing and assist Iow-income homebuyers with the co pumhsse of housing. (See CITY STEPS pp 101-102) Two existing two-bedrocm homes will be acquired and renovated as necessary. The homes will be rented to households between 31-50% of median income. Help the Homeless? No Start Date: 07/01/05 Help those with HIV or AIDS? No Completion Date: 06/30106 Eligibility: Subrecipient: Subrecipient Private 570.500(c) Location(s): Community Wide U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Project Local ID Objective/Description Citation/Accomplishments 0023 City of Iowa City - Homeownership 13 Direct Homeownership Assistance CDBG $ 30,000 ESG $ 0 2005.022 Housing 570.201 (n) HOME $ 0 HOPWA $ 0 A) Encourage the expansion of rental assistance programs 10 Households (General) ASSISTED HOUSING $ 0 B) Encourage the production of new affordable rental PHA $ 0 and owner-occupied housing units C) Encourage and support the rehabilitation of owner-occupied units, the City of iowa City $ 20,000 acquisition and rehabilitation of units for rental Private $1,350,000 housing and the rehabilitation of public facilities such TOTAL $1,400,000 as homeless shelters D) Assist in the acquisition of units for SRO-style housing with support sen, ices, acquisition and reheb of existing units for affordable Total Prior Funding $ 0 rental housing and assist Iow-income homebuyera with the pumhass of housing. (See CITY STEPS pp 101-102) Downpeyment assistance program for up to 10 homebuyera. Help the Homeless? No Start Date: 07/01/05 Help those with HIV or AIDS? No Completion Date: 06/"J0/06 Eligibility: 570.208(a)(3) - Low / Mod Housing Subrecipient: Local Government Location(s): Community Wide U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects I Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0024 Extend the Dream - Rental Housing 01 Acquisition of Reel Property CDBG $ 0 ESG $ 0 2005.023 Housing 570.201 (a) HOME $ 75,000 HOPWA $ 0 A) Encourage the expansion of rental assistance programs 3 Housing Units ASSISTED HOUSING $ 0 B) Encourage the production of new affordable rental PHA $ 0 and owner-occupied housing un~ C) Encourage and support the rehabilitation of ownsr-occupied units, the In'kind $18,625 acquLsttion and rehabilitation of units for rental Private $ 20,000 housing and the rehabilitation of public facilities such TOTAL $113,625 as homeless shelters D) Assist in the acquisition of units for SRO. atyta housing with support services, acquisition and rehab of existing units for affordable Total Prior Funding $ 0 rental housing and assist Iow-income homebuyere with the purchase of housing. (See CITY STEPS pp 101-102) Acquisition of a building that includes three rental units for persons with non-mobility disabilities. Help the Homelesa? No Start Date: 07/01/05 Help those with HIV or AIDS? No Completion Date: 06,~'30/06 Eligibility: Subreclpient: Subrecipient Private 570.500(c) Location(s): Addresses 912 2nd Avenue, Iowa City, IA 52240 U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects I Project ID/ HUD Matrix Code/Title/ Funding Sources Project Title/Priority/ Local ID Objective/Description Citation/Accomplishments 0026 Iowa City Housing Authority - Tenant Based Rental 05S Rental Housing Subsidies CDBG $ 0 Assistance (tenant-based rental eselstance) ESG $ 0 2005.024 HOME $159,564 Housing 570.204 HOPWA $ 0 ASSISTED HOUSING $ 0 A) Encourage the expansion of rental assistance programs 25 Households (General) PHA $ 0 B) Encourage the production of new affordable mntel Tenant rant $ 68,019 and owner, occupied housing units C) Encourage and support the rehabilitation of owner-occupied units, the TOTAL $ 227,583 acquisition and rehabilitation of units for rental housing and the rehabilitation of public facilitlse such as homeless eheltera D) Aselst In the acquisition of Total Prior Funding $ 0 units for SRO-style housing with support services, co._, acquleitlon and rehab of existing units for affordable rental housing and assist Iow-income homebuyers with the purchase of housing. (See CITY STEPS pp 101-102) The lC Housing Authority is going to operate a Tenant Based Rental Assistance program that will target Iow- income elderly and/or disabled families under 50% of the median income. Help the Homeless? No Start Date: 07/01/05 Help those with HIV or AIDS? No Completion Date: 06/30/06 Eligibility: Subrecipient: Local Government Location(s): Community Wide U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects I Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources I Local ID Objective/Description Citation/Accomplishments 0027 Johnson County Permanent Supportive Housing - Rental 12 Construction of Housing CDBG $ 0 Housing ESG $ 0 2005.025 570.204 HOME $ 275,000 Special Needs/Non-Homeless HOPWA $ 0 18 Housing Units ASSISTED HOUSING $ 0 A) Continue to review the need to provide housing and PHA $ 0 supportive services for persons who are not homeless but State of Iowa HOME funds $ 550,000 require supportive housing and identify potential providers and sites. B) Continue to provide Low-Income Housing Tax Credits $1,050,105 rehabilitation and accessibltty improvements to local TOTAL $ 1,875,105 agencies that provide heueing with supportive services, C) continue to provide grant writing techinicel support to local non-profit agencies. (See CITY STEPS p-109) Total Prior Funding $ 0 Construction of two buildings, each with eight one- bedroom apartments and one two-bedrcom apartment (18 total), a multipurpose common area, laundry and a computer center. The units will be targeted to persons with special needs. 11 of the 18 units will be rent restricted and occupied by tenants with incomes at or below 40% of the median income. All units will be rer~.~ed to persona ~t or below 50% of the median income: Help the Homelese? No Start Date: 07/01/05 Help those with HIV or AIDS? No Completion Date: 06/30/06 Eligibility: Subrecipient: Subre¢ipient Private 570.500(c) Location(s): Addresses 4515 Melrose Avenue, Iowa City, IA 52240 U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0006 City of Iowa City - Housing Rehabilitation Program 14A Rehab; Single-Unit Residential CDBG $180,112 ESG $ 0 2005.026 Housing 570.202 HOME $19,888 HOPWA $ 0 A) Encourage the e~pansion of rental assistance programs 30 Housing Units ASSISTED HOUSING $ 0 B) Encourage the production of new affordable rental PHA $ 0 and owner-occupied housing units C) Encourage and support the rehabilitation of owner-ocoupied units, the Private $ 25,000 acquisition and rehabilitation of units for rental TOTAL $ 225,0(X) housing and the rehabilitation of public facilities such as homeless shelters D) Assist In the acquisition of units for SRO-style housing with support sewices, Total Pdor Funding $ 0 acquisition and reheb of existing units for affordable rental housing and assist Iow-income homebuyera with the purchase of housing. (See CITY STEPS pp 101-102) Provision of rehabilitation services to Iow-moderate income homeowners. Services include comprehensive rehab, exterior rehab, emergency repair, acceesibility and mobile home repairs. Help the Homeless? No Start Date: 07/01/O5 Help those with HIV or AIDS? No Completion Date: 06/30/06 Eligibility: 570.208(a)(3) - Low / Mod Housing Subrecipient: Local Government Location(s): Community Wide U.S. Department of Housing & Urban Development CPD Consolidated Plan Mating of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0009 City of Iowa City - Administration 21A General Program Administration CDBG $156,000 ESG $ 0 2005.027 Planning and Administration 570.206 HOME $ 67,717 HOPWA $ 0 Successfully administer the CDBG and HOME programs, 1 Organizations ASSISTED HOUSING $ 0 responsive to citizen requests and community needs. PHA $ 0 Research and planning for projects and activities designed to meet the needs of Iow and moderate income TOTAL $ 223,717 households. Total Prior Funding $ 0 Administration of the CDBG and HOME programs. Go Help the Homeless? No Start Date: 07/01/05 Help those with HIV or AIDS? No Completion Date: 06/30/06 Eligibility: 570.208(a)(1 ) - Low / Mod Ares Subrecipient: Local Government Location(s): Addresses 410 E. Washington Street, Iowa City, IA 52240 U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0028 River City Housing Collective 01 Acquisition of Real Property CDBG $ O ESG $ 0 2005.028 Housing 570.201 (a) HOME $ 25,000 HOPWA $ 0 A) Encourage the expansion of rental assistance programs 13 Housing Units ASSISTED HOUSING $ 0 B) Encourage the production of new affordable rental PHA $ 0 and owner-occupied housing units C) Encourage and support the rehabilitation of owner-occupied units, the Private $ 625,000 a¢qu~eltion and rehabilitation of units for rental TOTAL $ 650,000 housing and the rehabilitation of public facilities such as homeless sheltera D) Assist In the acquisition of units for SRO-style housing with support ea~icse, Total Prior Funding $ 0 acquisition and rehab of existing units for affordable rental housing and assist Iow-income homebuyers with the purchase of houelng. (Sea CITY STEPS pp 101-102) Aquisition of existing structure for the use of affordble mntel SRO (single room occupancy) style rooming units. Help the Homeless? No Start Date: 07/01/05 Help those with HIV or AIDS? No Completion Date: 06/30/06 Eligibility: Subrecipisnt: Subrecipisnt Pdvate 570.500(c) Locstion(s): N/A SECTION IV Geographic Distribution of Resources - Map Showing FY06 Projects - Method of Distribution SECTTON I'V. GEOGRAPHI'C DZSTRZBUTZON OF RESOURCES As stated and shown in Towa City's 2006-2010 Consolidated Plan (a.k.a. C~-I-Y STEPS), iowa City does not have areas of heavy concentrations of Iow-moderate income households or minorities (see pp. 61-67 of C~-I'Y STEPS). The maps of minority and Iow-moderate income areas, according to the 2000 U.S. Census, are included in this document. The map showing Areas of Low to Moderate Tncome Households shows that a large number of lower income persons do live in the downtown area, but the housing is mainly student rental units and does not contain a concentration of Iow income families. The one area identified as a Concentration of Minorities in predominately represents persons residing in University owned or sponsored housing. Due to these factors, the City has not discussed or adopted a plan to allocate CDBG and HOME funds geographically. Also, a number of the projects funded by CDBG and HOME will serve persons living community- wide and not target specific populations (other than Iow income) or areas. For example, the City's Housing Rehabilitation Program serves residents on a citywide basis and distributes its resources via individual projects, which may be located anywhere within the jurisdiction. All of the public service projects are based in iowa City and serve individuals and families, living citywide, according to their needs. The maps in this section of the FY06 Annual Action Plan shows the Areas of Low to Moderate Income Households and Concentrations of Minority Households (as identified in C~TY STEPS) and FY06 projects that have been approved for funding (as described in Section II~[). Several of the projects are not identified on this map because their services are citywide, a specific site has yet to be identified, the location is suppressed or the street location is not available on the Communities 2020 software. 36 Areas of L°w to Moderate Income Households ~us tr~ where 51% or r~ore of t~ hous~ol~ are below 80% of the median family income for lowa Qb/ City i Iowa FY06 Project Locations . .. ' ! · Old grlek. F aelllt], R~bllitafloa .-- NCJC - FaeilityRehnbRltafioa PROPOSED PROJECTS -- · PuMic Fad~i~s s Method of Distribution CDBG Min Amt. Max Amt. Competitive 0 0 Formula 0 760,075 Retained for State Project 0 0 Non-Competitive 0 0 State Admin of Program 0 0 -- ESG Min Amt. Max Amt. Competitive 0 0 Formula 0 0 Retained for State Project 0 0 Non-Competitive 0 0 State Admin of Program 0 90,000 -- HOME Min Amt. Max Amt. Competitive 0 0 Formula 0 67;',169 Retained for State Project 0 0 Non-Competitive 0 0 State Admin of Program 0 0 -- HOPWA Min Amt. Max Amt. Competitive 0 0 Formula 0 Retained for State Project 0 0 Non-Competitive 0 0 State Admin of Program 0 39 SECTION V FY06 Annual Action Plan Narrative V. FY06 Annual Action Plan for :Iowa City, TA This section contains information related to the amount of public funding that is available for FY06 projects, including the amount of other funds that are being leveraged by these projects. Tnformation on homeless and other special needs activities, specific program requirements, and the process for citizen participation and amendments to the Consolidated Plan are also included in this section. FTSCAL YEAR 2006 RESOURCES (.luly 1, 2005 to ~lune 30, 2006) The following is a description of the federal resources the City of Iowa City is anticipating to receive for use within the community. The City of Iowa City allocates the CDBG & HOME funds shown below to eligible projects serving Iow-moderate income persons. In addition, the City expects to administer Emergency Shelter Grant funds, which are awarded by the State of ]owa. Federal Resources FY06 CDBG Entitlement $760,075 FY06 CDBG Estimated Program Income $ 20,000 Unexpended CDBG Funds (from contingency, projects and excess PI) $172,000 TOTAL CDBG $952,075 FY06 HONE Allocation $677,169 FY06 HONE Estimated Program Income $ 60,000 Recaptured HONE Funds $501,200 Unexpended HOME Funds (from excess PI) $140,000 TOTAL HOME $1,$78,369 FY05 TOTAL $2,330,~.~.~. Federal Resources (State allocated) FY06 Emergency Shelter Grants $ 87, 974 Housing Opportunities for Persons with AIDS (HOPWA) (3 year period starting in FY05) $175,768 Other Resources LeveraQed Iowa City is fortunate to have active and vital organizations that provide housing and supportive services within the community. For FY06, we had a one-time influx of recaptured HONE funds from two unsuccessful LIHTC projects totaling $501,200. As such, multiple resources (federal, state, local and private) are available for activities including housing, jobs and human services. In addition to these monies, other resources like donations and volunteers are utilized. According to the applications, we have been able to estimate that $6,659,610 in other funds will be leveraged. This amounts to $2.86 leveraged for each dollar of local CDBG and HOME funds allocated by the City of Iowa City. In addition, other municipal resources such as general fund 40 expenditures, infrastructure improvements and tax exemptions may be used to meet the City's HOME match liability. Actual leverage and HOME match figures will depend on the outcomes of the projects proposed in this annual action plan. Upon completion of the FY06 projects the exact amount of other resources leveraged by these projects will be known and included within the Consolidated Annual Performance and Evaluation Report. Private banks and lending institutions often provide significant capital to both Community Development Block Grant (CDBG) and HONE Investment Partnerships Program (HOME) projects. Both the City and local organizations recognize this mutually beneficial relationship. To promote the goals and objectives of the Consolidated Plan (a.k.a. CITY STEPS) both parties have taken steps to strengthen and expand our partnerships. As stated above, other resources include in-kind donations, volunteers, foundations and businesses. The following is a list of organizations or groups identified as contributing to FY06 CDBG and HONE projects: Private (donations) Private (loans) Private (foundations) Private (faith based) United Way State of Iowa HONE & LIHTC Programs State of Iowa Historical Preservation Grant FEMA .lohnson County In-kind Donations (skilled labor, goods, materials, waived fees) Volunteers City of Iowa City University of Iowa Hospitals and Clinics HOMELESS AND OTHER SPECZAL NEEDS ACTI'VTI'ZES In FYO6 human service agencies, private organizations and the City of Iowa City will be addressing homeless and other special needs activities. Projects proposed within this plan (publicly funded) are specifically targeted towards this type of need. In addition to the projects herein there are numerous other human agencies and others providing assistance through hundreds of other activities. Emerqency Shelter & Supportive Services for Homeless or Near Homeless Persons The City of Iowa City's Consolidated Plan identifies these needs as "high" priorities. The needs of this population are numerous; however to assist the human service organizations Iowa City is allocating the maximum amount of CDBG possible for public services. CDBG funds will be used by the Shelter House to fund an outreach coordinator to work with homeless persons. This project will assist Shelter House provide the match necessary for the HUD funded STAR Program. STAR provides approximately $426,976 in funds for supportive services for the homeless of Johnson County. Shelter House administers the program. 41 The State recently announced the FY06 Emergency Shelter Grant Program awards. Iowa City was allocated $87,974 in individual awards to fund four local human service organizations that provide services to persons who are homeless or threatened with homelessness. The Domestic Violence Intervention Program, Greater Iowa City Housing Fellowship, Shelter House, and Table to Table will receive FY06 ESGP funds. Through an agreement with the State of Iowa, the City of Iowa City acts as the administrative agent for these funds. The Iowa Center for AIDS Education and Resources (ICARE), an Iowa City non-profit agency that provides support and services to persons with AI~DS/HIV, receives HOPWA funds. ICARE received a $:~75,768 award in 2004 (FY05) to be utilized over a three-year period from the State of Iowa. The City anticipates that ICARE will continue to receive funding through the State's annual allocation. ICARE uses HOPWA funds for rental assistance for persons with AIDS. Homeless Prevention In FY06, CDBG and HOME funded activities will directly address the prevention of homelessness. Many of the activities undertaken by human service organizations (CDBG funded and Aid to Agencies funded) are designed to prevent homelessness. Shelter House will continue their emergency assistance program that helps persons and families secure housing and/or assists them remain in their home. Additionally, Shelter House is receiving CDBG funds as match for the STAR (continuum of care program). Public facilities funding is allocated to several service providers whose mission is to assist persons who are homeless or providing services to prevent homelessness. Domestic Violence Intervention Program (DVIP) is using CDBG funds for security upgrades and maintenance items. DVIP is estimating that it will assist 86! persons in FY06. Other projects include renovations for the Free Lunch Program and Free Medical Clinic. The City of Iowa City will continue its owner-occupied Housing Rehabilitation Program, which ~rovides comprehensive rehabilitation, exterior repair, emergency repair, residential accessibility and manufactured home repair services to Iow-moderate income households. By assisting these households, and fixing up the existing affordable housing stock, this project helPS people remain in their homes. In addition to our regular housing rehabilitation program our staff will be coordinating minor accessibility and safety projects with non-profit community partners. Supportive Services Supportive service projects funded through CDBG include Iowa City Free Medical Clinic, Compeer, Extend the Dream Foundation (AmeriCorp\VISTA) and the City's Aid to Agencies budget (Mid-Eastern Council on Chemical Abuse, Elder Services, Inc. and United Action for Youth). The l~owa City Free Medical Clinic will be continuing a case management position to assist very Iow- income or homeless persons access medical treatment and medications. Compeer will use the funds to fund a half-time director. The Compeer program matches volunteers from the community with adults receiving treatment for a chronic mental illness. Extend the Dream Foundation will use CDBG funds to leverage private funds to pay for one AmeriCorpWISTA volunteer which will enable them to get a second AmeriCorpWIsTA volunteer. These AmeriCorp\VIsTA volunteers will work with persons with disabilities and focus on business training. The City of Iowa City allocates $105,000 in CDBG funds as a supplement to the Aid to Agencies budget that in FY06 is $433,954. The City's Aid to Agencies budget is divided up among 14 local human service agencies. The funds are used for the agency's operational expenses. For ease of 42 administration, CDBG funds are provided to 3 of the 14 agencies. Iowa City is allocating the maximum amount of CDBG funds possible for public services. The City of Iowa City will contribute approximately $328,954 of the City's general funds to the Aid to Agencies budget. The City also contributes over 13,260 bus tickets annually to area agencies. These tickets enable individuals to access a variety of needs such as employment, medical care, social services, and daycare. In addition, the City makes 6,000 bus tickets available annually at a 50% reduction for social service agencies. Transitional Housinq Needs Iowa City has adopted a "continuum of care" approach to addressing housing needs. We support programs and projects that range from homeless shelters to homeownership. One very important component of this continuum is transitional housing with supportive services. We have successfully partnered with several local organizations to create additional transitional units for persons who live alone and for families. This year, the Hawkeye Area Community Action Program (a CHDO) will be using funds to acquire four existing housing units for their family transitional housing program. Two of these units will be part of a partnership with United Action for Youth's parenting programming. Non-Homeless Special Needs Populations This year there are several proposed projects that will target persons with special needs, both caPital activities and operational. Emma Goldman Clinic and Planned Parenthood will be rehabilitating their buildings, which are used to provide health care services, referrals and coordination. Neighborhood Centers of Johnson County will rehabilitate their Broadway center to accommodate the needs of families by providing a licensed childcare area and by making other necessary accessibility improvements. Goodwill Industries will be utilizing CDBG funds for improvements to their facility to increase the comfort and accessibility of the work area for persons with disabilities. Hillel Student Center will use funds to make their building accessible for community gatherings. Old Brick Foundation (National Landmark) has secured funds from the State of Iowa Historic Preservation Office for a re-pointing restoration project and CDBG will provide the necessary matching funds for the project. In addition, four housing projects (see below) will provide affordable housing to non-homeless, special needs populations. Economic Development Starting in FY03, the City of Iowa City set aside CDBG funds to capitalize an Economic Development Fund. To maximize the utilization of CDBG funds for economic development the City Council established the CDBG Economic Development Fund. These funds are available throughout the year, instead of a once a year funding cycle to allow greater flexibility and attract a greater number of applicants. Since the Economic Development Fund started in .luly 2002, it has been successful in attracting 13 eligible applicants. To date, the City Council has funded seven ED projects for $402,500. In FY06, an additional $164,015 will be set aside for this Economic Development fund. Other Actions Throughout the year City staff is involved with numerous community development activities covering housing, jobs and services. By providing technical assistance to other organizations we are able to develop partnerships, access additional resources and expand the level of service for persons in need. The City of Iowa City continues to provide on-going support as part of a Supportive Housing Program grant awarded to the Shelter House. 43 HOUS1~NG In a continuance of the City's goal to provide a housing continuum of care, the City will fund five projects that will create 39 additional units of affordable rental housing. The Greater Iowa City Housing Fellowship will use funds for the acquisition of two rental units for families in areas of the community that are underrepresented in the provision of assisted housing. The Johnson County Permanent Supportive Housing L.P. will use the funds for the construction of eighteen affordable rental units for persons with disabilities. Extend the Dream Foundation is using HOME and CDBG funds to purchase a mixed use building with three rental units that will be targeted to persons with disabilities. Hawkeye Area Community Action Program (HACAP) will be using HOME funds to acquire four units for use in their transitional housing program for families. HOME funds were also allocated to the Iowa City Housing Authority for Tenant Based Rent Assistance (TBRA) due to the large waiting list of approximately 2,000 households the Iowa City Housing Authority is going to .target elderly households and households with disabilities. Last, the River City Housing Collective is using HOME funds to purchase a 12-unit building (11 SRO units and 1 two-bedroom unit) for the provision of affordable rental housing. To increase homeownership opportunities for Iow-income households, the Iowa Valley Habitat for Humanity will use funds to purchase five lots. Habitat will construct homes on these lots with area resources, including the owner's sweat equity, to provide an affordable, interest free mortgage to Iow-income households. In addition, HOME funds will also be used by Greater Iowa City Housing Fellowship to expand their Community Land Trust program and provide three homeownership oppournities. A new program for FY06 will include a Downpayment Assistance Program that will be operated by the City of Iowa City to increase opportunities for homeownership. PROGRAM SPECTFI'C RE(~UI'REMENTS A. Community Development Block Grant (CDBG) 1. Activities to be undertaken in FY06 with CDBG funds are described in Section III on the pages entitled: U.S. Department of Housing and Urban Development CPD Consolidated Plan System -- Listing of Projects 2. The available CDBG and HOME funds from all resources are listed in Section II of this document. 3. No CDBG activities are being undertaken, with the funds described herein, in FY05 that meet the "Urgent Need" National Objective. 4. (See #1 above) B. HOME Investment Partnership Program 1. HOME funds are being invested in the forms allowed under 24 CFR 92.205(b) 44 2. All of the HOME funds used for assistance to homebuyers will be recaptured (whenever possible) if the home is sold prior to the termination of the mandated affordability period. As required, a lien will be placed on the any units qualifying herein to legally insure repayment according to the HOME regulations. C]I~ZEN PARTICIPATION PROCESS Throughout the year the Housing and Community Development Commission (HCDC) holds public hearings to oversee the operation of the Community Development Division and the Iowa City Housing Authority, monitor CDBG and HOME projects, and listen to public input into these and other programs. The City of :Iowa City's current 5-year Consolidated Plan (2006-2010 C~'fY STEPS) was very recently adopted in December 2004. Numerous public meetings and hearings were held to solicit public comment regarding the development of the C~TY STEPS plan. ~[n addition, HCDC and the City Council have held a number of meetings for the preparation of the FY06 Annual Action Plan and other HUD related documents. The public has been invited to participate in all of the meetings and efforts were made to encourage and increase citizen participation. The following is a chronology of the events, meetings, public hearings and actions taken in relation to Iowa City's 2006-2010 Consolidated Plan (a.k.a. CITY STEPS). June 2004 Informational flyers re: C~-I-Y STEPS Annual Review distributed citywide June 2004 Press release re: C~-I-Y STEPS public meetings & City web site notice June 2004 Article in The Gazette regarding C~-I-Y STEPS public input meetings July 7, 2004 2006-2010 C~I-Y STEPS Public Meeting - Public Services & Facility Needs July 14, 2004 2006-2010 C~-I-Y STEPS Public Meeting - Housing & Homeless Needs July 21, 2004 2006-2010 C~I-Y STEPS Public Meeting - Economic Development Needs Aug. 17, 2004 30 day comment period opens of FY04 Consolidated Annual Performance and Evaluation Report (CAPER) Aug. 17, 2004 Legal Notice: Press Citizen re: 30-day comment period (CAPER) Aug. 17, 2004 Copies of CITY STEPS and CAPER available to public Aug. 17, 2004 Public Hearing Notice: Press Citizen for HCDC hearing on FY04 CAPER Sept. 11, 2004 Public Hearing Notice: Press Citizen re: 2006-2010 C~TY STEPS Plan Sept. 23, 2004 2006-2010 C~TY STEPS Consultation Meeting: Human Service Agencies Sept. 23, 2004 2006-2010 C~-I'Y STEPS Consultation Meeting: Local Governments Sept. 23, 2004 Public Hearing Notice: Press Citizen re: 2006-2010 C~-I'Y STEPS Plan Sept. 23, 2004 Public Hearing Notice: Press Citizen for HCDC hearing on FY04 CAPER Sept. 29, 2004 HCDC meeting: public hearing and review of the FY04 CAPER Sept. 29, 2004 HCDC: approval of the FY04 CAPER Sept. 29, 2004 HCDC Meeting: Solicitation of Public Hearing for 2006-2010 C~TY STEPS Sept. 30, 2004 FY04 CAPER report submitted to HUD Oct. 15, 2004 Legal Notice: Press Citizen re: 30-day comment period 2006-2010 CT~Y STEPS Plan Oct. 15, 2004 News Release on City web site re: 30-day comment period 2006-2010 CT~Y STEPS Plan Oct. 21, 2004 HCDC Meeting: Review of 2006-2010 C~I'Y STEPS Plan 45 Nov. 4, 2004 Draft 2006-2010 CITY STEPS Plan to City Council in Information Packet with Staff Memorandum Nov. 12, 2004 Public Hearing Notice: Press Citizen for HCDC Meeting on 2006-2010 CITY STEPS Plan Nov. 16, 2004 City Council Sets Public Hearing for 2006-2010 CITY STEPS Plan Nov. 18, 2004 HCDC Meeting: Public Hearing on 2006-2010 CITY STEPS Plan Nov. 18, 2004 HCDC meeting: Approval of the FY06 CDBG\HOME application materials Nov. 24, 2004 Display Ad: Press Citizen 2006-2010 C1TY STEPS Plan Summary and Public Hearing Notice Dec. 2, 2004 Final 2006-2010 CITY STEPS Plan to City Council with Staff Memorandum Dec. 7, 2004 City Council Public Hearing on 2006-2010 CITY STEPS Plan Dec. 7, 2004 City Council Approves 2006-2010 CITY STEPS Plan (Resolution 04-336) Dec. 2, 2004 FY06 CDBG\HOME application materials sent to City Council for their review. City Council information packet available on the City's web site Dec. 10, 2004 Public notice that CDBG and HOME applications are available Dec. 10, 2004 Press Release on Availability of FY06 CDBG\HOME Funds Dec. 10, 2004 FY06 Applications available on the City's web site or in hard copy Dec. 16, 2004 CDBG/HOME Applicant Workshop Dec. 17, 2004 Display advertisement in the Press Citizen announcing the availability of CDBG\HOME funds Dec. 20, 2005 Press Citizen Newspaper Article re: FY06 CDBG\HOME Funding Cycle .lan. 3, 2005 Reflections (IC Chamber of Commerce) Newsletter re: FY06 Funding Cycle .lan. 8, 2005 Display advertisement in the Press Citizen announcing the availability of CDBG\HOME funds .lan. 12, 2005 CDBG/HOME Applicant Workshop .lan. 20, 2005 Applications due to City of Iowa City by 12 noon -lan. 20, 2004 HCDC meeting: FY06 CDBG\HOME allocations schedule finalized Feb. 16, 2005 HCDC site visits to proposed FY06 projects Feb. 17, 2005 HCDC site visits to proposed FY06 projects Feb. 17, 2005 HCDC meeting: FY06 CDBG/HOME proposals presented Mar. 10, 2005 HCDC meeting: Discussion and Ranking of Projects Mar. 17, 2005 HCDC meeting: Preparation of Budget Recommendations A)ril 1, 2005 Legal Notice: Press Citizen re: 30-day comment period (Action Plan) A )ril 1, 2005 Draft FY06 Annual Action Plan available for public review A }ril 19, 2005 City Council: Sets public hearing on FY06 Annual Action Plan A)ril 21, 2005 HCDC Meeting: Recommendation for Approval of FY06 Annual Action Plan A ~ril 25, 2005 Public Hearing Notice re: FY06 Annual Action Plan in Press-Citizen A }ril 28, 2005 Display Advertisement for FY06 Annual Action Plan in Press-Citizen May 2, 2005 Expiration of 30 day comment period on FY06 Annual Action Plan May 3, 2005 City Council: Public Hearing on FY06 Annual Action Plan May 3, 2005 City Council approved FY06 Annual Action Plan Anticipated Dates May 10, 2005 FY06 Annual Action Plan submitted to HUD May 27, 2005 Submission of Environmental Review Record and FONST (as applicable) .lune 14, 2005 Submission of Request for Release of Funds .luly 1, 2005 Start FY06 CDBG and HOME projects 46 SECTION VI Performance Assessment and Amendments to the Consolidated Plan VZ. Performance Assessment In 2004 the City of Iowa City undertook a public process to rewrite its Consolidated Plan for 2006-2010, as part of this process the City held a number of public meetings and two public hearings to receive comments and suggestions for the 2006-20:10 Consolidated Plan document (See meeting notices and dates specified in Section V). The Consolidated Annual Performance and Evaluation Report was published and made available to the public. Outcome data show that the City of Iowa City and its partners met or exceeded the FY04 goals for serving Iow-moderate income persons. Public comments were received on the FY04 CAPER report and are documented within that report. In addition to these activities, the Housing and Community Development Commission members are responsible for monitoring projects throughout the course of the year and make monthly reports to the full commission. This monitoring helps the Commission become familiar with projects and to assess the ongoing performance of individual CDBG and HOME projects. AMENDMENTS TO THE CONSOL?DATED PLAN On December 7, 2004 the Iowa City City Council held a public hearing and approved the 2006- 2010 Consolidated Plan (a.k.a. CITY STEPS). This plan was used to guide the FY06 CDBG\HOME funding process and the City Council's Aid to Agencies allocations. Since the 2006-2010 CITY STEPS Plan was very recently passed, no amendments are being considered at this time. In September or October 2005 the City will hold its annual review of CITY STEPS and consider amendments. 47 SECTION VII FY06 Fair Housing Annual Action Plan VII. Annual Fair Housing Action Plan for FY06 The City of Iowa City continuously works to identify and overcome barriers and impediments to Fair Housing. City departments work with other departments within City government as well as separate organizations and agencies with a mutual interest increasing the number of Universal Design homes in Iowa City and removing obstacles in the path to Fair Housing. City of Iowa City - Human Riqhts Office The Iowa City Human Rights ordinance provides more protection from discrimination in housing than either the State of Iowa or the federal government. The law prohibits discrimination in housing based on sexual orientation, marital status and gender identity. To enforce the anti-discrimination law, the Human Rights office maintains one. full-time coordinator and two investigators that work 3/4 time. The Human Rights staff and nine voluntary citizen commissioners work together to educate the public on fair housing issues, including but not limited to discrimination. During the next fiscal year (July 1,2005 to June 30, 2006) the Human Rights office will be engaging in many human rights programs and activities. The following is a list of some of the projects and activities to be completed. PLANS FOR FISCAL YEAR 2006 · Annual seminar on discrimination at The University of Iowa School of Social Work. · Continue to work with Housing and Development Services and Housing Authority to increase public housing apartments and houses that are accessible to persons with disabilities. · Work with the University of School of Law and specifically, Professor Len Sandier on projects relating to accessibility issues. · Work with Cable Department to videotape educational human rights programs. · Continue to increase Council awareness on the shortage of housing for persons with disabilities; including encouraging the City Council to approve private housing projects that are accessible for all, i.e. no steps entryway, wider bathroom doors. · Continue to advertise in the Daily Iowan and other newspapers to alert the public that housing discrimination is against the law. · Annual Human Rights Breakfast will be held on Thursday, September 28, 2005, at 7:30 a.m.B.F. Burr will be the keynote speaker. · Participate in projects celebrating diversity and similarities. · Provide human rights projects & education in collaboration with the Human Rights Education Committee and the Iowa Coalition for Human Rights i.e. Building Blocks to Employment project; show movies with human rights themes; anti-bullying programs for kids and their parents, etc. · Continue to offer forums to educate public on discrimination issues. Include other agencies in the planning of larger public educational forums. · Public speaking engagements on relevant human rights issues will continue. · Involvement in joint projects with the University of Iowa Human Rights Center, United Nations Association, Iowa Division, U of I Office of Equal Opportunity and Diversity and the U of I College of Education will continue. · Develop program for Martin Luther King's birthday and/or Black history month. · Develop annual International Women's day Program with the United Nations Association and the U of I Center for Human Rights. 48 ACTIONS TAKEN TO AFFIRMATIVELY FURTHER FAIR HOUSING IN FY04-05 Actions Taken Results Outreach through weekly advertisements in local Phone calls and walk-in inquiries newspapers regardin~l fair housin9 discrimination Regular monitoring by Human Rights Coordinator Advertisers who placed the illegal ads are for illegal advertisements contacted by the Human Rights Commission and provided educational materials Asked the Cable Department to continue to The film is frequently seen on the Iowa City broadcast the video of the building of the Cable Channel 4 and it serves to educate Universal Design House the public regarding the "non-institutional" look of houses incorporating universal design. Furthermore it serves to show the citizens of Iowa City that a house can be built that is accessible to all without costing significantly more money. ($130.00- estimated additional cost of a new home designed with accessibility features.) Public Service Announcements on Housing Education and outreach - Get informal and Discrimination are shown on the local cable TV formal complaints (government channel - 29) Pamphlets and posters on the fair housing Increased public awareness of housing discrimination laws are disseminated to discrimination community organizations and are displayed at the University, Civic Center, Library and City buses. Educational video (Fair Housing Law) is made Increased public knowledge of Fair Housing available to the community Laws Referrals of housing discrimination complaints Interagencycooperation outside Iowa City's jurisdiction were made to HUD and the Iowa Civil Rights Commission Training of Human Rights Commission Members Increased knowledge and education by the commission that advises the City Council Discrimination Complaints were received by the Complaints were addressed as necessary Human Right Coordinator (see Human Rights Comm. Annual Report) Complaint Activity During the period from June 30, 2004 to April 4, 2005, twenty-two (22) human rights complaints have been filed. Of the total, (4) cases involve disability in the area of employment and (2) cases involve mental disability in the area of public accommodation. Three (3) cases were filed that allege race and national origin discrimination in the area of employment. Three (3) additional cases allege public accommodation discrimination based on race. Another (1) case was filed alleging discrimination in employment based on race and age, while (1) religious discrimination complaint was filed in the same area. Three (3) cases have been filed alleging only sex discrimination/harassment in the area of employment. In addition, there have been three (3) combinations, all in the area of employment, i.e. sex & race, sex & retaliation and sex & age. One (1) age discrimination case was filed in the area of employment, while only one (1) case has been filed alleging sexual orientation discrimination in employment. No housing discrimination cases have been filed within the time frame set forth above. 49 Resolution of Complaints From July 1, 2004 to April 4, 2005, 18 cases have been resolved. Iowa City Housinq Authority (ICHA) It is the policy of the Iowa City Housing Authority (ICHA) to comply fully with all federal, state, and local nondiscrimination laws, the Americans with Disabilities Act and the U.S. Department of Housing and Urban Development regulations governing Fair Housing and Equal Opportunity. The Housing Authority continues to meet its goal of ensuring opportunity in housing for all Americans by providing the following services: Providing to applicants/tenants federal/state/local information regarding discrimination and recourse available if they believe they may be victims of discrimination. Information and discrimination complaint forms will be made available at the ICHA office. The ICHA continues to work with the City of Iowa City's Human Rights Department. Providing reasonable accommodations to individuals with disabilities. Providing accommodations for people who are not proficient in the English language. The ICHA has'access to the City of Iowa City's subscription to a telephone interpreter service that provides interpretation in over 140 languages. At any time, a non-English speaking client family may request use of this service. Expanded briefing process to better assist families with disabilities (providing reasonable accommodations). Hired a bi-lingual (Spanish) student intern to explain program requirements, orient, and assist 2 families (1 from Puerto Rico, I from Miami, FL) to acclimatize themselves into the Iowa City community and to provide general support to a growing Hispanic population in our jurisdiction. Analysis of Impediments to Fair Housinq In January 1998 the Community Development Division, with the assistance of the Human Rights office, began an update of the City's Al. This Al update was completed, reviewed and approved by the Human Rights Commission in February 1998. In FY02 the Community Development Division and the Human Rights office reviewed the Al to see if additions or updates are needed to remain in compliance with HUD requirements. As a result minor revisions were completed. As part of the 2006-2010 CITY STEPS Plan the Community and Economic Development Division worked with the Urban Planning Division to review impediments to fair housing and development of affordable housing according to the regulatory checklist provided by HUD. The results of this analysis was included in the 2006-2010 CITY STEPS Plan. The Community and Economic Development Division has scheduled a re-write of the Analysis of Impediments to Fair Housing into its FY06 work plan. It is anticipated that this activity will be enabled through a new housing discrimination survey. New information and data that is collected through the new discrimination survey will be the basis for the updated Analysis of Impediments to Fair Housing plan. Summary In FY06 city staff and many other local organizations will be working to address barriers and impediments to fair housing and work with the local homeless coordinating board. Overall, the City of Iowa City is committed to furthering fair housing and, when possible, expanding our efforts. Information on the activities outlined herein may be obtained by contacting Heather Shank, Human Rights Coordinator, at 319-356-5022, Steven Rackis, Housing Administratior for the Iowa City Housing Authority at 319-356-5400 or Steve Nasby, Community and Economic Development Coordinator at 319-356-5248. 50 SECTION VIII Certifications for FY06 CDBG & HOME Programs / lllIIl, ° CPM f Loc, al Grantee = Ill.Iii .,,, Ce rt ica ti o n s ~e~N Oe'~O Many elements of this document may be completed electronically, however a signature must be manually applied and the document must be submitted in paper form to the Field Office. LOCAL GOVERNMENT CERTZFZCATTONS In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that: Affirmatively Furl:her Fair Housing -- The jurisdiction will affirmatively further fair housing, which means it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take appropriate actions to overcome the effects of any impediments identified through that analysis, and maintain records reflecting that analysis and actions in this regard, Anti-displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a residential antidisplacement and relocation assistance plan required under section 104(d) of the Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG or HOME programs. Drug Free Workplace -- It will or will continue to provide a drug-free workplace by: 1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 2. Establishing an ongoing drug-free awareness program to inform employees about - a. The dangers of drug abuse in the workplace; b. The grantee's policy of maintaining a drug-free workplace; c. Any available drug counseling, rehabilitation, and employee assistance programs; and d. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; 3. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph 1; 4. Notifying the employee in the statement required by paragraph I that, as a condition of employment under the grant, the employee will - a. Abide by the terms of the statement; and b. Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; 5. Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; 6. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted - a. Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or b. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; 7. Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs 1, 2, 3, 4, 5 and 6. CPMP Local Grantee Certifications Version 1.2 51 Jurisdiction Anti-Lobbying -- To the best of the jurisdiction's knowledge and belief: 8. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 9. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and :tO. it will require that the language of paragraph 1 and 2 of this anti-lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Authority of .~urisdiction -- The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with plan -~ The housing activities to be undertaken with CDBG, HOME, ESG, and HOPWA funds are consistent with the strategic plan. Section 3 -- ]t will comply with section 3 of the Housing and Urban Development Act of :t968, and implementing regulations at 24 CFR Part 135. 5/4/2005 Signature/Authorized Official Dale Stephen 3. Atkins Name City Manager Title 410 East Washington Street Address J ~[owa City City/State/Zip I ZA S2240 I Telephone Number [ 3Xg- S -SOXO 1 CPMP Local Grantee Certifications 52 Version ]urisdiction Specific CDBG Certifications The Entitlement Community certifies that: Citizen Participation -- It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105. Community Development Plan -- its consolidated housing and community development plan identifies community development and housing needs and specifies both short-term and long-term community development objectives that provide decent housing, expand economic opportunities primarily for persons of Iow and moderate income. (See CFR 24 570.2 and CFR 24 part 570) Following a Plan -- it is following a current consolidated plan (or Comprehensive Housing Affordability Strategy) that has been approved by HUD. Use of Funds -- It has complied with the following criteria: 11. Maximum Feasible Priority - With respect to activities expected to be assisted with CDBG funds, it certifies that it has developed its Action Plan so as to give maximum feasible priority to activities which benefit Iow and moderate income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available); 12. Overall Benefit - The aggregate use of CDBG funds including section 108 guaranteed loans during program year(s) 2005, 2 ,2 , (a period specified by the grantee consisting of one, two, or three specific consecutive program years), shall principally benefit persons of Iow and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period; 13. Special Assessments - it will not attempt to recover any capital costs of public improvements assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of Iow and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. The .iurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion of fee or assessment attributable to the capital costs of public improvements financed from other revenue sources, in this case, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. Also, in the case of properties owned and occupied by moderate-income (not Iow-income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. Excessive Force -- it has adopted and is enforcing: 14. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and 15. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-vio!ent civil rights demonstrations within its jurisdiction; CPMP Local Grantee Certifications §3 Version Jurisdiction Compliance With Anti-discrimination laws -- The grant will be conducted and administered in conformity with title V! of the Civil Rights Act of 1964 (42 USC 200Od), the Fair Housing Act (42 USC 3601-3619), and implementing regulations. Lead-Based Paint -- its activities concerning lead-based paint will comply with the requirements of part 35, subparts A, B, ], K and R, of title 24; Compliance with Laws -- It will comply with applicable laws. 5/4/2005 Signature/Authorized Official Date Stephen J. Ark!ns J Name City Manager J Title 410 East Washington Street Ad dress I[owa City J City/State/Zip HA 52240 Telephone Number I 319-356-5010 J CPMP Local Grantee Certifications 54 Version Jurisdiction OPTZONAL CERTI'FZCATI'ON CDBG Submit the following certification only when one or more of the activities in the action plan are designed to meet other community development needs having a particular urgency as specified in 24 CFR 570.208(c): The grantee hereby certifies that the Annual Plan includes one or more specifically identified CDBG-assisted activities, which are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community and other financial resources are not available to meet such needs. l J Signature/Authorized Official Date L J Name Title Ad dress I City/State/Zi p I Telephone Number I CPMP Local Grantee Certifications 55 Version Jurisdiction Specific HOME Certifications The HOME participating jurisdiction certifies that: Tenant Based Rental Assistance -- If the participating jurisdiction intends to provide tenant-based rental assistance: The use of HOME funds for tenant-based rental assistance is an essential element of the participating jurisdictions consolidated plan for expanding the supply, affordability, and availability of decent, safe, sanitary, and affordable housing. Eligible Activities and Costs -- it is using and will use HONE funds for eligible activities and costs, as described in 24 CFR § 92.205 through 92.209 and that it is not using and will not use HONE funds for prohibited activities, as described in § 92.214. Appropriate Financial Assistance -- before committing any funds to a project, it will evaluate the project in accordance with the guidelines that it adopts for this purpose and will not invest any more HONE funds in combination with other Federal assistance than is necessary to provide affordable housing; 5/4/2005 Signature/Authorized Official Date Stephen J, Atkins Name City Manager Title 410 East Washington Street Address Iowa City City/State/Zi p L_~'A 52240 I Telephone Number 319-356-5010 CPMP Local Grantee Certifications 56 Version .lurisdiction HOPWA Certifications The HOPWA grantee certifies that: A~tivities -- Activities funded under the program will meet urgent needs that are not being met by available public and private sources. Building -- Any building or structure assisted under that program shall be operated for the purpose specified in the plan: 1. For at least l0 years in the case of assistance involving new construction, substantial rehabilitation, or acquisition of a facility, 2. For at least 3 years in the case of assistance involving non-substantial rehabilitation or repair of a building or structure. L Signature/Authorized Official Date Name Title Address City/State/Zi p Telephone Number CPMP Local Grantee Certifications 57 Version Jurisdiction ESG Certifications The Emergency Shelter Grantee certifies that: I~lajor rehabilitation/¢onYer$ion -- it will maintain any building for which assistance is used under the ESG program as a shelter for homeless individuals and families for at least 10 years, if the jurisdiction plans to use funds for purposes less than tenant-based rental assistance, the applicant will maintain any building for which assistance is used under the ESG program as a shelter for homeless individuals and families for at least 3 years. Essential Services -- it will provide services or shelter to homeless individuals and families for the period during which the ESG assistance is provided, without regard to a particular site or structure as long as the same general population is served. RenoYation -- Any renovation carried out with ESG assistance shall be sufficient to ensure that the building involved is safe and sanitary. SupportiYe Services -- It will assist homeless individuals in obtaining appropriate supportive services, including permanent housing, medical and mental health treatment, counseling, supervision, and other services essential for achieving independent living, and other Federal State, local, and private assistance. I~latching Funds -- it will obtain matching amounts required under §576.71 of this title. Confidentiality -~ It will develop and implement procedures to ensure the confidentiality of records pertaining to any individual provided family violence prevention or treatment services under any project assisted under the ESG program, including protection against the release of the address or location of any family violence shelter project except with the written authorization of the person responsible for the operation of that shelter. Homeless Persons Involvement -- To the maximum extent practicable, it will involve, through employment, volunteer services, or otherwise, homeless individuals and families in constructing, renovating, maintaining, operating facilities, and providing services assisted through this program. Consolidated Plan --It is following a current HUD-approved Consolidated Plan or CHAS. $ignature/^uthorized Offidal Date I Name Title ^ddress [ 1 City/State/Tip [ ] Telephone Number [ ] Version CPMP Local Grantee Certifications 58 .lurisdiction APPENDTX TO CERTZFZCATI'ONS instructions Concerning Lobbying and Drug-Free Workplace Requirements Lobbying Certification This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $:~0,000 and not more than $100,000 for each such failure. Drug-Free Workplace Certification 1. By signing and/or submitting this application or grant agreement, the grantee is providing the certification. 2. The certification is a material representation of fact upon which reliance is placed when the agency awards the grant, if it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, HUD, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. 3. Workplaces under grants, for grantees other than individuals, need not be identified on the certification, if known, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug-free workplace requirements. 4. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio stations). 5. if the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the change(s), if it previously identified the workplaces in question (see paragraph three). 6. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) Check if there are workplaces on file that are not identified here. The certification with regard to the drug-free workplace is required by 24 CFR part 21. Place Name Street City County state Zip City Hall 410 E Washington Zowa City .lohnson ZA 52240 Street 7. Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug-Free Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules ! through V of the Controlled Substances Act (2! U.S.C. 812) and as further defined by regulation (21 CFR 1308.1 ~. through 1308.:~5); "Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; "Criminal drug statute" means a Federal or non-Federal CPMP Local Grantee Certifications 59 Version Jurisdiction criminal statute involving the manufacture, distribution, dispensing, use, or possession of any controlled substance; "Employee" means the employee of a grantee directly engaged in the performance of work under a grant, including: a. All "direct charge" employees; b. all "indirect charge" employees unless their impact or involvement is insignificant to the performance of the grant; and c. temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors not or~ the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces). Note that by signing these certifications, certain documents must completed, in use, and on file for verification. These documents include: 1. Analysis of Impediments to Fair Housing 2. Citizen Participation Plan 3. Anti-displacement and Relocation Plan [ 5/4/2005 J Signature/Authorized Official Date St~en J. Atkins Name City Manager Title 4:L0 East Washington Street Address l~owa City City/State/Zip ]~A 52240 Telephone Number 3:~9-356-5010 CPMP Local Grantee Certifications 60 Version Page 1 of 1 Marian Kart From: mark [m@rkpatton22@hotm@il.com] Sent: Friday, April 29, 2005 9:49 AM To: council@iowa-city.org Subject: Housing and Community Development Commission Recommendations Dear Council Members, You will be taking up the recommendation of the HCD Commission for the upcoming year's CDBG and HOME funding at the next City Council Meeting. A recent letter from Iowa Valley Habitat for Humanity sought to shed some light on the scoring system and the final recommendations of the Commission. Since the time that letter had been sent, Habitat for Humanity has had an offer accepted on some single family building lots which will end up expending the remaining amount of this year's HOME allocation and commit half of next year's current recommended allocation. I note this development since Habitat was criticized for not spending down the full allotment of this current year's allocation. As has been widely noted, single family building lots for which Habitat homes are well suited (not large tracts of land and/or with limited covenants) are very scarce when not considering land south of Highway 6. In an effort to be prudent and conservative with public funding for the purchase of building lots, we have made every effort to identify lots which have not exceeded $45,000. It is now clear that we must exceed that amount in order to continue to build Habitat homes in Iowa City above Highway 6. We urge the Council to consider an increase in the recommended amount allocated to Iowa Valley Habitat for Humanity for the coming year to $200,000, up from the $100,000 allocation (the original request was $300,000). We feel our conservative approach to lot purchases has ended up penalizing our long-term effort to build decent, affordable homes in Iowa City in the eyes of the Commission. Our understanding is that you have the power to adjust the final allocations before taking the final vote. Habitat for Humanity homes pay full property taxes and create permanent housing which does not require further subsidy. We believe Habitat homes create a win/win/win/win scenario: decent & affordable homes are built, local volunteers from many businesses and churches help build the homes, property taxes start flowing, and lower income families start begin building equity with home ownership. Please call with any questions or comments at 337-8949. I will be attending the May 3rd City Council meeting to take questions at that time. We appreciate your concern for the housing needs of those earning under 50% of area median income. Sincerely, Mark Patton Executive Director, Iowa Valley Habitat for Humanity 4/29/2005 May 3, 2005 City Council Members 410 East Washington Street Iowa City, IA 52240 i~' " Dear City Council Members, I am sorry that I will not be able to attend this evening' s City Council meeting to thank you in person for your support of the Iowa City Free Medical Clinic (FMC). For over 5 years the City Council has voted to approve the allocation of CDBG funds for FMC to use to support its case management program. This program is designed to allow our case manger to assist our volunteer physicians in the care management and planning for the many diabetic and hypertensive patients that we follow on a regular basis. The funding that we have received has been, and continues to be, integral to the continuation of this program. We thank the Housing and Development Committee for these previous allocations as well. It has always been a pleasure to work with the committee and they have been so very supportive of our efforts. Again, thank you for your ongoing support; we are pleased to serve the Iowa City community. Sincerely, Sandy Pickup (Free Medical Clinic Financial Co-Director) Free Medical Clinic Staff 120 North Dubuque Street Iowa City, IA 52245 Tel: (319) 337-4459 Page 1 of 1 Marian Karr From: mark [markpatton22@hotmail.com] Sent: Friday, April 29, 2005 9:49 AM To: cou ncil@iowa-city.org Subject: Housing and Community Development Commission Recommendations Dear Council Members, You will be taking up the recommendation of the HCD Commission for the upcoming year's CDBG and HOME funding at the next City Council Meeting. A recent letter from Iowa Valley Habitat for Humanity sought to shed some light on the scoring system and the final recommendations of the Commission. Since the time that letter had been sent, Habitat for Humanity has had an offer accepted on some single family building lots which will end up expending the remaining amount of this year's HOME allocation and commit half of next year's current recommended allocation. I note this development since Habitat was criticized for not spending down the full allotment of this current year's allocation. As has been widely noted, single family building lots for which Habitat homes are well suited (not large tracts of land and/or with limited covenants) are very scarce when not considering land south of Highway 6. In an effort to be prudent and conservative with public funding for the purchase of building lots, we have made every effort to identify lots which have not exceeded $45,000. It is now clear that we must exceed that amount in order to continue to build Habitat homes in Iowa City above Highway 6. We urge the Council to consider an increase in the recommended amount allocated to Iowa Valley Habitat for Humanity for the coming year to $200,000, up from the $100,000 allocation (the original request was $300,000). We feel our conservative approach to lot purchases has ended up penalizing our long-term effort to build decent, affordable homes in Iowa City in the eyes of the Commission. Our understanding is that you have the power to adjust the final allocations before taking the final vote. Habitat for Humanity homes pay full property taxes and create permanent housing which does not require further subsidy. We believe Habitat homes create a win/win/win/win scenario: decent & affordable homes are built, local volunteers from many businesses and churches help build the homes, property taxes start flowing, and lower income families start begin building equity with home ownership. Please call with any questions or comments at 337-8949. I will be attending the May 3rd City Council meeting to take questions at that time. We appreciate your concern for the housing needs of those earning under 50% of area median income. Sincerely, Mark Patton Executive Director, Iowa Valley Habitat for Humanity 4/29/2005 Prepared by: City of Iowa City - Steve Nasby, Community & Economic Development Coordinator, 410 E. Washington Street, Iowa City, IA; 319-356-5248 RESOLUTION NO. 05-170 RESOLUTION APPROVING A CONDITIONAL OCCUPANCY LOAN TO THE EXTEND THE DREAM FOUNDATION FROM IOWA CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT - ECONOMIC DEVELOPMENT FUND WHEREAS, the City of Iowa City has a Community Development Block Grant (CDBG) funded Economic Development Fund; and WHEREAS the CDBG Economic Development Fund was approved within Iowa City's Annual Action Plan for FY05 as part of the City's 2001-2006 Consolidated Plan (CITY STEPS), as amended, to plan for the use of federal funds to assist lower income residents with housing, jobs and services; and WHEREAS, the City has disseminated information and the Iowa City City Council Economic Development Committee held two public meetings to discuss said project; and WHEREAS, the Iowa City City Council Economic Development Committee has recommended that the project submitted by Extend the Dream Foundation be allocated $34,000 for acquisition of real property; and WHEREAS, the Iowa City City Council Economic Development Committee has recommended that these funds be in the form of a conditional occupancy loan that will be repaid according to the terms and conditions of a CDBG Agreement; and WHEREAS, the City Council finds that the public interest will be served by an allocation of CDBG funding for said project to create employment opportunities and support micro-enterprise development. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. A Conditional Occupancy Loan to Extend the Dream Foundation is approved in the amount of $34,000 in CDBG funds. 2. The City Manager is hereby authorized and directed to provide all the necessary certifications or documents required by the U.S. Department of Housing and Urban Development. 3. The City Manager is authorized to execute, terminate or amend an agreement(s) with the Extend the Dream Foundation for activities in connection with this allocation of public funds. Passed and approved this 3rd day of ~la¥ ,2005. App~ ~ ATTEST: 7~~ /Y~' ~ k~__ t{5-O~ CITY~LERK City Attorney's Office Resolution No. F)5-170 Page ~ It was moved by Champion and seconded by Railey the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: X Bailey X Champion X Elliott X Lehman X O'Donnell X Vanderhoef Wilburn X MEMORANDUM DATE: April 4, 2005 TO: City Council FROM: Steven Nasby, Community and Economic Development Coordinator RE: Application for CDBG Funding from Extend the Dream Foundation Extend the Dream Foundation, the parent organization for Uptown Bill's Small Mall, submitted an application for $147,000 to the CDBG Economic Development Fund (please see March 17 Council information packet). Extend the Dream Foundation also submitted to the City's Housing and Community Development Commission (HCDC) for FY06 CDBG\HOME funding for this project. Extend the Dream Foundation is requesting CDBG Economic Development funds to assist them with the acquisition of an existing mixed-use property located at 912 2® Avenue. The proposed project would enable them to expand micro-enterprise programming for persons with disabilities through supporting the opening of a new retail store and developing a new training facility for e-commerce. Extend the Dream Foundation estimates that the micro- enterprise training services and retail opportunities will create 6-10 part-time jobs. ~[n addition to the commercial space, the property at 912 2nd Avenue also has three rental units on the upper floor, which they would own and manage as affordable housing units. The total acquisition cost of the property is $245,000. An evaluation by a local realtor has placed the value of the commercial portion of the building at $147,000 and the residential portion at $98,000. On March 17, HCDC recommended that the project be allocated $163,000 ($75,000 in CDBG funds for the commercial portion of the building and $88,000 in HOME funds for the residential portion of the building). In addition, on March 31 the City Council Economic Development Committee recommended an additional allocation of $34,000 in CDBG funds for the commercial portion of the building. As such, a total of $197,000 in CDBG and HOME funds is being recommended for this proposed project. Extend the Dream Foundation has requested that CDBG and HOME funds awarded to the project be in the form of a grant or deferred loan (payable at some future point when the property is sold) so they can maintain the facility as self-sustaining through the commercial and residential income it would receive from tenants. The City Council Economic Development Committee concurs with this request and recommends that all CDBG and HOME funding allocated to this project be in the form of a Conditional Occupancy Loan. If you have any questions please contact Tracy Hightshoe at 356-5244. MINUTES CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE , MARCH 31, 2005 CITY HALL, LOBBY CONFERENCE ROOM Members Present: Ernie Lehman, Bob Elliot, Regenia Bailey Members Absent: NONE Staff Present: Steve Nasby Others Present: Tom Walz CALL MEETING TO ORDER Chairperson Lehman called the meeting to order at 10:30 a.m. APPROVAL OF MINUTES Bailey moved to approve the March 17, 2005 minutes as submitted. Elliott seconded. Motion passed 3-0. DISCUSSION OF REQUEST FOR CDBG ASSISTANCE - EXTEND THE DREAM FOUNDATION Nasby noted that the Council Economic Development Committee had discussed this proposal previously at the March 17 meeting. He said that the Housing and Community Development Committee (HCDC) had met on March 17 and making the following recommendations to the City Council regarding funding for the Extend the Dream project: Economic Development portion of the project $88,000 Housing portion of the project $75,000 Nasby said that these funding recommendations by HCDC would go to the City Council as part of the FY06 Annual Action Plan that will be considered for approval on May 3. He added that the proposed project by Extend the Dream Foundation was asking for a total of $245,000 from HCDC and had been recommended for a total of $163,000. Elliott asked what was the remaining funding gap. Lehman asked if Walz had looked at other funding options. Walz said that he had talked to a private lender about financing the balance of the project at 1% interest for 30 years. He said that Extend the Dream would prefer not to have a large loan on the project because debt service would consume the small amount of cash flow the project may produce and he was hoping the project could be self-sustaining or generate a little income. Walz said that Extend the Dream has already done fundraising for this building and their main efforts were directed towards the production of a video. WaIz said that about $20,000 was to go tothe renovation of the 912 2nd Avenue building. Lehman said that Bailey had discussed this as an economic development and public service project at the last meeting. Bailey replied that was correct and she is interested in funding the project in some amount. Lehman and Elliott agreed that the Committee's intent was to fund the project. Lehman asked if Bailey had an amount in mind. Bailey said she could do $34,000. Lehman said that Extend the Dream had asked for a Conditional Occupancy Loan for these funds and he was comfortable with that request. He also suggested that any funding received from HCDC, through the City Council, could also be a Conditional Occupancy Loan. MOTION: Elliott moved that Extend the Dream be allocated $34,000 from the CDBG Economic Development Fund in the form of a Conditional Occupancy Loan and that the Committee recommend that any other federal funds for the project also be in the form of a Conditional Occupancy Loan. Bailey seconded. Motion passed 3- 0. Lehman thanked Walz for his efforts and wished him well with the new project. Bailey and Elliott concurred. MOTION: Bailey moved to adjourn. Elliott seconded. Motion passed 3-0. Minutes submitted by Steve Nasby Prepared by: Susan Craig, Library Director, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5241 RESOLUTION NO. 05-171 RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE LIBRARY BY DELETING ONE LIBRARY ASSISTANT I POSITION AND ADDING ONE SENIOR LIBRARY ASSISTANT POSITION. WHEREAS, Resolution No. 04-66 adopted by the City Council on March 2, 2004, authorized permanent positions in the Library for FY05; and WHEREAS, a job resignation has left a vacancy and provided an opportunity to evaluate the job duties of the Library's Audiovisual Assistant, Library Assistant I, and, VVHEREAS, the person in this position provides the primary technical and production support for the Library's cable access television channel, manages the public meeting room equipment and works with Library Information Technology staff to maintain library computer systems, and, WHEREAS, following a review of the duties of the position, compared to others in the Library and the City, it has been determined that the duties of this position have changed substantially and the position is no longer that of a Library Assistant I, but is now a Senior Library Assistant. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: The budgeted positions in the Library be amended by: 1. The deletion of one three-quarters time Library Assistant I position, AFSCME pay grade 6. 2. The addition of one three quarters-time Senior Library Assistant position, AFSCME pay grade 9. Passed and approved this 3i'd day of Na,y ,20 05 CITY'CLERK City Attorney's Office wpdata/glibraryYes~SrLibAsst.doc Resolution No. 05-171 Page 2 It was moved by Vandc_rhnef and seconded by Champi nn the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey Z Champion X Elliott X Lehman X O'Donnell X Vanderhoef X Wilburn Date: May 3, 2005 To: Iowa City City Council From: Neighborhood Council of Iowa City Re: FY2006 Program for Improving Neighborhood (PIN) Grant Recommendations The Neighborhood Council of Iowa City (NCIC) has recently reviewed the FY2006 grant applications presented by various neighborhood associations for funding through the Program for Improving Neighborhoods (PIN) Grant program. This is the eleventh year the City has made funding available to neighborhood associations to make improvements in their neighborhoods. This year $15,000 was appropriated for funding the Program for Improving Neighborhoods. The Neighborhood Council developed the program guidelines, the ranking criteria, and process for evaluating the applications when the program began in 1995. They revisited these program details in 2002 and clarified the use of PIN funds on private property, for school district playgrounds and for programs that are extensions of existing City services such a spring brush cleanup and couch disposal. This year, seven grant applications from seven neighborhood associations totaling $26,200 were reviewed. The Neighborhood Council reviewed the applications, clarified details and negotiated funding levels. The following is a list of the grants being recommended for funding. A resolution approving this recommendation and authorizing expenditure of these funds will be considered at your May 3, 2005 meeting. The following is a summary of all grant requests and funding recommendations: MELROSE NEIGHBORHOOD ASSOCIATION Brookland Park Master Plan $2400 LONGFELLOW NEIGHBORHOOD ASSOCIATION Sheridan Avenue Sidewalk Completion $2000 SOUTHWEST ESTATES NEIGHBORHOOD ASSOCIATION Weber School Playground $4500 NORTHSIDE NEIGHBORHOOD ASSOCIATION Happy Hollow Playground Equipment $3000 MILLER ORCHARD NEIGHBORHOOD ASSOCIATION Benton Hill Park Kickoff Celebration $500 GALWAY HILLS NEIGHBORHOOD ASSOCIATION Street Trees $2000 WETHERBY FRIENDS AND NEIGHBORS Saturday Night Drive-In $600 TOTAL $15,000 Attached are the applications that have been recommended for funding. The neighborhood association's representatives will provide a brief presentation of the recommended 2006 Program for Improving Neighborhoods (PIN) Grants at your May 3 City Council meeting. We look forward to discussing the 2006 PIN Grant applications with you then. _ ~ ~- ~ PROGRAM FOR .~_._~a,'~. = , ~-~, ~ IMPROVING NEIGHBORHOODS ~ ""'- ~ PiN Grant Program Application CITY OF IOWA CITY Name of Project: Name of Neighborhood Association: Development of a Master Plan for Brookland Park Melrose Neighborhood Association Name/Address/Phone Numbers of Contact Per- Location of Proposed Project: sons: Location is: Public property X Jean Walker Private property 335 Lucon Drive, Iowa City, IA 52246 School District property -- 319/337-5201 Amount of Funds Requested: Time Period of Proposed Project: $4,800 From: July 1, 2005 To: November 30, 2005 A. Describe the project; why is it needed and what are its goals: See Additional Pages. Add additional pages if necessary. B. General List and Description of Activities with estimated time line:(please indicate if this project will or could be phased over a number of years) See Additional Pages. Add additional pages if necessary. C. List the names of potential resources (neighborhood and other) that will be utilized in this project: Type Status See Additional Pages for details. Volun- Cash Antici- Com- teer pated mitted 1. Neighborhood members x [] [] x 2. Iowa City Parks & Recreation department [] x [] x 3. See Additional Pages for note about City staff time. [] [] [] [] 4. [] [] [] [] 5. [] [] [] [] 6. [] [] [] [] Paae 2 PROGRAM FOR IMPROVING NEIGHBORHOODS D. Describe the process used to solicit neighborhood input into this funding request and summarize results: See Additional Pages for details. Add additional pages if necessary. a. Does this project benefit Iow-income, elderly, youth or other disadvantaged youth? If yes, please explain. See Additional Pages for details. Add additional pages if necessary. F. Could the project occur without PIN funding? See Additional Pages for details. Add additional pages if necessary. G. Could the project operate with less funding? See Additional Pages and attached Shoemaker & Haaland proposal for details. The Parks & Recreation department will contribute to the cost of the master plan (up to $1,000) if the PIN Grant is not sufficient. Add additional pages if necessary EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS I. Equipment/Supplies $ $ J. Project Materials K. Professional Services $4,800 L. Contracted Improvements M. Other Costs(List) TOTALS $4,800 $ Additional Pages PIN GRANT APPLICATION BY THE MELROSE NEIGHBORHOOD ASSOCIATION FOR A MASTER PLAN OF BROOKLAND PARK February 26, 2005 A. Describe the project; why it is needed and what are its goals: Brookland Park was established in 1924. It is an approximately 3-acre area bounded on the southwest by a railroad and to the southeast by Greenwood Drive. Other boundaries are private property. It has one concrete path, connecting Greenwood Drive to Melrose Court. It has a swingset and an area with play equipment. It is largely unlit. No substantial renovation has been made to the Park for many years, if ever. It has a stream running through it that becomes clogged. It has one shelter that is on the City's Parks & Recreation department's list for replacement. A gravel path, that is not wheelchair-accessible, runs past the shelter and crosses the stream by means of a section of sewer pipe. A substantial area of the Park is vulnerable to flooding from the stream. Another area, at the access point for department vehicles, is also prone to flooding. These issues have been noted by Parks & Recreation Department personnel, who are considering addressing some of them in the near future. Due to the present condition of the Park (such as its propensity to flooding and its current layout), it is not very attractive for use by the Neighborhood. For many years members of the Neighborhood have expressed a desire that the Park be developed into a more attractive and usable area. Recently, a large part of the Neighborhood (including the Park) has been listed on the National Register of Historic Places. Therefore, we would like to have the Park renovated in a manner that would complement its National Register status. Because of these Neighborhood desires (to have the Park renovated to make it more usable, attractive, and in keeping with its historic stature) and because the Parks & Recreation Department is considering making some improvements to the Park in the near future, the Neighborhood deems it timely and prudent to develop a Master Plan for the Park as soon as possible. Thus, needed immediate improvements can be done with the Plan in mind and other improvements and the realization of the Master Plan can be done as additional funds become available (from the City budget, further PIN grants, or Neighborhood fundraising as feasible). We believe that the Melrose Neighborhood Association should be the group to implement this project as its members are those who would be most affected by its results and who know how they would like the Park developed (though of course this project would be done with the guidance of and in communication with the City's Parks & Recreation department). B. General List and Description of Activities with estimated time line: The activities and estimated time line would be similar to those of the recently-completed Iowa City Benton Hill Park Master Plan development. Mid-May through June, 2005: i). If, in one of its May meetings, the City Council recommends that this project be funded, the Neighborhood will continue already started discussions amongst its members concerning plans for the Park. ii). Neighborhood members will research the Park's history and attempt to find survey plans of the Park's boundaries and its surrounding properties. iii). The Neighborhood will retain Shoemaker & Haaland to develop the Master Plan, pending availability of the funds July 1. July through approximately November, 2005: i). The Parks & Recreation department will survey the Park boundaries. ii). The Neighborhood will have an initial meeting with Shoemaker & Haaland to present their ideas for the Park. iii). Shoemaker & Haaland will present their initial plan to the Neighborhood for discussion and further input. · iv). · Shoemaker & Haaland will make revisions and meet with the Neighborhood with the final Master Plan. See the attached Shoemaker & Haaland proposal for details. That proposal states that their entire process will take approximately 2 to 3 months to complete, so the July through November time period above allows for any unexpected delays. The Neighborhood will be in communication with the Parks & Recreation department throughout this project. This project is a single-item project. It is not expected to take more than a year to complete. Therefore, it would not be phased over a number of years. C. List the names of potential resources (neighborhood and other) that will be utilized in this project: The Neighborhood representative has already met with Terry Trueblood (Director of Parks & Recreation) and subsequently with him, Terry Robinson (Superintendent of Parks & Forestry), Steve Ford and Mike Stineman (both of Shoemaker & Haaland Professional Engineers) to discuss the feasibility and cost of this project. Steve Ford and Mike Stineman recently developed the Master Plan for Iowa City's Benton Hill Park. The Parks & Recreation department will survey the Park and will contribute to the cost of the master plan (up to $1,000) if the P1N Grant is not sufficient. Once the project is approved, the Parks & Recreation department will undertake the high priority items deemed to be affordable utilizing existing funds to the extent possible; and will shepherd the proposed project through the Capital Improvement Program budgeting process. Neighborhood members will research the history of the Park, give input concerning Park plans through phone calls, email, US mail, and/or meetings. Fundraising in the Neighborhood will occur, if necessary, to make up any shortfall in funds to cover the cost of this project (though the Neighborhood hopes that this fundraising will not be necessary, having recently contributed approximately $8,000 for the nomination of the Neighborhood to the National Register of Historic Places). D. Describe the process used to solicit neighborhood input into this funding request and summarize results: For many years members of the Neighborhood have expressed a desire that the Park be developed into a more attractive and usable area. The Neighborhood Representative discussed with the 13-member Neighborhood Executive Committee the idea of applying for a PIN grant to fund a Master Plan for the Park. This idea was approved by the Committee and some suggestions were made for Park improvements. All of the property owners (and as many non-owner residents as known) in the Neighborhood were subsequently solicited for input about this funding request by a newsletter mailed February 25, 2005. E. Does this project benefit low-income, elderly, youth or other disadvantaged youth? Due to anticipated improvements in the Master Plan, this project will benefit everyone who would like to use the Park, not only those who live in the Neighborhood. Thus low-income, elderly, youth, and other disadvantaged youth would be benefit. In particular, this is a Neighborhood where many UI students (many probably of low-income) live, often in houses with limited outdoor space, so a more usable Park would be of great benefit to them. In addition, it is anticipated that the Master Plan would include improve wheelchair access for users of the Park. F. Could the project occur without PIN funding? Due to limited City budgets, it is unlikely that this project would occur without PIN funding, or at least not for many years. As stated above, this Park has not had any major renovation for many years, if any, since its initial development, and has some problems that need to be addressed in the near future. It is unlikely that fundraising in the Neighborhood would cover the complete cost of this project because the Neighborhood has only recently completed a fundraising drive to raise approximately $8,000 for its nomination to the National Register of Historic Places. G. Could the project operate with less funding? The project could not operate with less funding or be phased over a number of years as the cost is a single fee to complete this single project, i.e., the project cannot be broken down into smaller parts. However, if this P1N grant application is successful but less than the total cost was allocated, fundraising within (and perhaps outside) the Neighborhood will be done to make up the difference. Regardless of the outcome of the application, the Neighborhood is committed to proceeding with this project and will assume financial responsibility for any outstanding funds. However, due to other recent Neighborhood fundraising described above, funding this project without grant assistance would be a financial burden to the neighborhood. Proposal from Shoemaker & Haaland: Shoemaker & Haaland Engineering Landscape Architecture Surveying 160 Holiday Road, Coralville, Iowa 52241 Phone: 319.351.7150 3343 Southgate Ct SW, Ste. 109, Cedar Rapids, Iowa 52404 Phone: 319.286.8888 2021 Main Street, Keokuk Iowa 52632 Phone: 319.524.2883 February 24, 2005 Ms. Jean Walker Melrose Neighborhood Assoc. 335 Lucon Drive Iowa City, Iowa 52246 Re: Brookland Park - Park Masterplan Proposal Dear Jean: Thank you for the opportunity to assist you and the Melrose Neighborhood in the development of a Park Masterplan for Brookland Park. The proposed scope of work is based on a design process of working with the City and the Melrose Neighborhood Association. The Brookland Park Masterplan will be the product of the 'visioning process' we will undertake in partnership with the City and the Melrose Neighborhood residents. The following is our scope of services for the project. Scope of Services: 1. Site Analysis and Base Mapping a. Obtain available mapping from the City of Iowa City for Masterplan Base Map. b. Evaluate the existing site features and history. c. Evaluate the impact of the surrounding neighborhood, school, circulation patterns, and other area recreation facilities. d. Photo document pertinent site features. 2. Public Visioning Workshop # 1 Recreation Needs Assessment a. Organize a public meeting and guide participants through a 'visioning' design process. b. General discussion of recreation needs and trends. c. Determine public priority-recreation needs (neighborhood and recreation user groups). d. Document summary of public meeting for future use. e. Schedule next meeting. 3. Park Development Program a. Utilizing input from public meetings, City Staff, and observed site opportunities, put together a park development program (listing of project goals) that will be used to guide project design decisions. Submit the park development program to the Neighborhood and the City for approval. .4. Public Visioning Workshop #2 Recreation Development Program (Concept) a. Discuss park development program (goals). b. Discuss park features and other existing conditions impacting park design. c. Discuss safety, parking and access issues. d. Present preliminary design concept. e. Discuss budget and schedules. f. Schedule next meeting. 5. Develop Final Park Masterplan a. Synthesize data and public input to develop a final park masterplan. b. Determine preliminary opinion of construction costs. 6. Present Final Park Masterplan to Neighborhood a. Organize and lead a public meeting to present the Park Masterplan Concept, opinion of construction costs, and general project implementation sequence. b. Develop drawings and sketches for public meeting presentation. Compensation: 1. Site Analysis and Base Map Development 1,400 2. Public Workshop #1 - Recreation Needs Assessment 570 3. Park Development Program 800 4. Public Workshop #2 - Recreation Development Prog. & Concept 250 5. Develop Final Park Masterplan 1,200 6. Public Workshop #3 - Present Final Park Masterplan 200 Subtotal 4,600 Estimated Reimbursable expenses 200 Total $4,800 Time of Performance: We can begin work on your project within one week of authorization to proceed. The entire process from site analysis to final presentation of a Park Masterplan will take approximately 2-3 months to complete. We look forward to working with you on this project. Thank you for the opportunity to assist with this work. Please review and return one signed copy for our files. Sincerely, SHOEMAKER & HAALAND PROFESSIONAL ENGINEERS (Signed) Steven Ford . Landscape Architect Page 1 of 1 Marcia Klingaman From: Terry Trueblood Sent: Thursday, April 28, 2005 8:24 AM To: Marcia Klingaman Subject: Brookland Park Master Plan Marcia, Please accept this email as confirmation that the Parks and Recreation Department is willing to pay for 50% of the cost to develop a master plan for Brookland Park. In effect, this is a match of the $2,400 the neighborhood association is tentatively scheduled to receive in PIN Grant funds. Further, we will be pleased to work with the neighborhood association in working towards completion of the plan. Terry 4/28/2005 i , PROGRAM FOR IMPROVING NEIGHBORHOODS ~ ~ PiN Grant Program Application (~ITY OF IOWA C~ITY of Project: Name of Neighborhood Association: Sheridan Avenue Sidewalk Completion Project: Longfellow Neighborhood Association South side of 1400 & 1500 Blocks Name/Address/Phone Numbers of Contact Per- Location of Proposed Project: sons: Jeff Schabilion, 431 Rundell St, Iowa City, IA Location is: Public property X 52240 351-0872 Private property __ School District property Amount of Funds Requested: Time Period of Proposed Project: $ 5,000 From: July 1,2005 To: June 30, 2006 A. Describe the project; why is it needed and what are it's goals: Please See Additional Page 1, item A. Add additional pages if necessary. B. General List and Description of Activities with estimated time line:(please indicate if this project will or could be phased over a number of years) Please See Additional Page 1, item B. Add additional pages if necessary. C. List the names of potential resources (neighborhood and other) that will be utilized in this project: Type Status Volun- Cash Antici- Com- teer pated mitted 1. Longfellow Neighborhood Association 2. Longfellow Neighborhood Association [] 3. [] [] [] [] 4. [] [] [] [] 5. [] [] [] [] 6. [] [] [] [] Page 2 PROGRAM FOR IMPROVING NEIGHBORHOODS D. Describe the process used to solicit neighborhood input into this funding request and summarize results: Announcements for the FY 2005-2006 PIN Grant were placed in the neighborhood newsletter, The Long View as well as e-mail and meeting announcements. Contributed ideas were discussed by the LNA board of directors, evaluated using LNA goals and PIN Grant Criteria, and prioritized. Final decisions were and will be announced using the same media. Adjacent landowners will be re-notified by mail before the end of the grant award process. Add additional pages if necessary. E. Does this project benefit Iow-income, elderly, youth or other disadvantaged youth? If yes, please explain. Though not the focus of the project, by providing an alternative means for transportation, and a place for exercise, and a means to view the new markers and sculpture, the nature trail and make increased use of the existing pedestrian tunnel, everyone will benefit including these target groups. Add additional pages if necessary. F. Could the project occur without PIN funding? This is unlikely unless the City of Iowa City, like many other communities, simply chose to install the sidewalks by fiat imposing a levy on the adjacent landowners for the cost. We are not asking the adjacent landowners to contribute funds and it would therefore be a great benefit to completion of this project in a harmonious manner to have it funded via a PIN grant Add additional pages if necessary. G. Could the project operate with less funding? Yes, but less funding would require budget cuts resulting in fewer linear feet of sidewalk to be installed. Add additional pages if necessary EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS I. EquipmentJSupplies $ $ J. Project Materials K. Professional Services L. Contracted Improvements 5,000 M. Other Costs(List) $100 LNA [Grass seed and topsoil] TOTALS $ 5,000 ~ $100 * ADD ADDI'FIONAL PAGES T¢ PROVIDE DETA]~LS OF BUDGET neighbor\pinfund.app A. Describe the project; why is it needed and what are it's goals: Based on anecdotal and random observation by several independent observers, there appears to be a significant amount of foot traffic passing north and south through the tunnel and along the Nature Trail and from there east to west also along Sheridan Ave. Many folks cross the bridge on Sheridan and then, upon running out of sidewalk, are forced to either walk across the grass where the sidewalk would go, or worse still, cross the street at mid-block over the bridge creating a safety issue. "Foot Traffic" in Longfellow includes all Non-motorized transportation--people walking to work or to school (Longfellow Elementary, SE Jr. High, and City High, people walking to or from east side and downtown businesses, people with strollers, people with pets, joggers, bicyclists, pleasure walkers, people visiting our new historic markers and sculpture, and people in wheel chairs. Many residents feel traffic along Sheridan Ave, while not considered quantitatively excessive, posses certain problems to the welfare of neighborhood residents and others passing through from other areas of town. This project enhances our neighborhood by providing intermodal access to alternative transportation and ties existing improvements together. The general consensus by City staff is in agreement with our position and holds that this particular location desperately needs a sidewalk for accessibility as well as safety reasons. B. General List and Description of Activities with estimated time line:(please indicate if this project will or could be phased over a number of years) The proposed project will install new sidewalk within city right-of-way along the south side of the 1400 & 1500 Blocks of Sheridan Avenue (Between Grant Street/Longfellow Court and South. 7th Avenue). With sufficient funding, the project could be completed in one season, or on a limited budget, it feasibly could be completed along one or more street frontage at a time allowing flexible completion in a time range of one to four years. One year, one time would be ideal, however. In the ideal timeline, the contractor would be notified shortly after notice of approval for the grant was received. The contractor might be able to fit the project in during the second half of the 2005 building season, but may have to schedule it for the first half of 2006. Once complete, neighborhood residents would backfill, re-seed, and mulch any areas disturbed in the course of the project. ~ ~- ~ PROGRAM FOR ~.~.-w~,.~ ;_~.~. d IMPROVING NEIGHBORHOODS "'~ PiN Grant Program Application CITY OF IOWA CITY Name of Project: Name of Neighborhood Association: Name/Address/Phone Numbers of Contact Per- Location of Proposed Project: sons: I~ N~'l~i ~r~ Location is: Public prope~ iio~ ~ ~ ~ Private prope~ ~_~ School District prope~ Amount of Funds Requested: Time Period of Proposed Project: $ 5,~ From:~ll g~ To: ~r A. Describe the project; why is it needed and what are its goals: kl¢ ~m 'plon~ L&~?~~%~~mF~ ~ ~ ~ ~,~ ~ ~ Add additional pages ifnecessa~. 'B. general List and ges~ript~ ~'~tivities with estimated time line:(please indicate if this project will or could be phased over a number of years) ~oa aaolaonal pages ii necessa~. C. List the names of potential resources (neighborhood and other) that will be utilized in this project: Type Status Volun- Cash Antici- Corn- teer pated mi~ed Page 2 PROGRAM FOR IMPROVING NEIGHBORHOODS D. Describe the process used to solicit neighborhood input into this funding request and summarize results: . (~t~ ~qCx ~ ~ ~ . { ~ ~ C~ Add additional pages if necessa~. E. Does this project benefit Iow-income, elderly, youth or other disadvantaged youth? If yes, please explain. Add additional pages if necessa~. F. Could the project occur without PIN funding? Add adCtional pages if necessa~ G. Could the project operate with less funding? Add adCtional pages if necessa~ EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS I. Equipmen~Supplies J. Project Materials K. Professional Sewices L. Contracted Improvements M. Other Costs(List) * ADD ADD~ONAL PAGES TO PROV]DE D~A]~ OF BUDG~ neigh~r~pinfund.app IRVING B. WEBER ELEMENTARY SCHOOL February 2005 Dear Weber Families, Efforts are underway to build a second play structure to the north of the school building. Currently there are open fields, swings and asphalt play areas but no combined play structure. By the end of this academic year, the Weber PTA Playground committee plans to finalize the design of the play structure with input from the students, staff and parents and is currently raising money to finance the project. Our goal is to install the equipment in the summer of 2006. 'Quality and safe structures are expensive. A structure similar in size to the one outside the Team 2 doors would now cost about $50,000. The playground committee has set a twvo year fundraising goal of $70,000. This includes the cost of the play structure and installation. Thus far, contributions totaling $24,000 have been made to the playground fund by the Weber PTA, the Weber Education Fund, a cookie dough sale and private donations. To reach our g0al we will need your help. In Order to minimize the number of fundraisers, the playground committee is asking Weber families to consider making a tax deductible donation or pledge to the playground fund. We want each family to contribute at a level with which they are comfortable. If we can raise the equivalent of $110 per family, we would not need additional fundraisersl Any amount your family can contribute will be greatly apprec!ated. We will also be pursuing corporate and business donations, as well as grants within the community. If you know of any organizations or have an employer with a matching gift program or who may consider a business donation, please contact Judy Eckman at 337-2455 or jjeckman@inav.net. Also, if you have any comments or would like to help with this effort, please feel free to contact Judy. If your family would like to support this project, please make your checks payable to Weber Playground Fund/ICCSD Foundation and use the enclosed donor card and return envelope. Return it to the ICCSD Foundation, 509 S. Dubuque St., Iowa City, IA, 52240. Thank you in advance for your generous support of all our children! The Weber PTA Playground Committee 3850 Rohret Road Iowa City, Iowa 52246 Phone (319) 688-1170 Fax (319-339-5763 E~tite in igl b :s,:: ' Db S°titl west ar a e q oi ..,, 'We are :' .wrll-mg t-o reform you that Weber F1 planning a maior playgro~d expansion projecl .. north side ot the ~chool. We arc exploring all possible ~.. funding options. Through the Ci[~ of l~wa ,~:'. program calle, d ,Program tot Improving Neigl~borhood~ }~;',:::;, (PIN) Grant"~ 'Finis program is designed to hello ".,'~ i{~ighborhoods meet a needed or desired goal On behalf df the Soulhwest Estate Neighborhood Assr c~ation we ':,, -~ would like to apply for this grant to help build the ~,'~;:"::~.'; playground that ~ill.benefit the entire community. b~? ~'~" - On'Monday, February 21, 2005 at 6:00p.m. we will be :'~7:...',L:~'.,:,,~.. ~ -' Elementary Media Center, All are welcome to attend and w.e,welco~e any con~ment, suggestions, assistance or · : coii'c~rns..: The;~eber PlaygroUnd con2nitlee want~ to ;you in'advance, If you have any questions you can ct Judy Eck~nan at 337,2455, k' you] RockBIocks RB-505 $1,405 Play Events: Capacity: Up to 4 children ages 5 to 12 yrs. Size: 7' x 2' x 5' (2,13m x 0,61m x 1,52m) Use Zone: 20'x 14'(6,10m x 4,27m) Weight: 187 lbs.(85kg) Installation: Approx. 4 hours ENl176 RockBIocksTM are available in 10 rotomolded plastic colors (see page RockBIocks Play Events: ! RB-520 $8,680 Capacity: Up to 31 children ages 5 to 12 yrs. Size: 23' x 16' x 8' (7,01m x 4,88m x 2,44m) Use Zone: 35' x 28' (10,67m x 8,53m) Weight: 1145 lbs.(5201<g) Installation: Approx. 14 hours CAN/CSA Z614-03 ENI176 WEBER PLAYGROUND/FITNESS STRUCTURE BUDGET April 14, 2005 Cost of structure and surfacing 70,000 Grading work in-kind Installation with volunteers in-kind Postage and mailing in-kind Copying/Printing in-kind Consulting/Planning in-kind Total needed to be raised 70,000 Monetary Donations Weber Endowmem 5,000 Cookie Dough Sale 2,153 PTA Donation 2004 in a CD 4,000 PTA Donation 2005 6,000 Capital Appeal Letter to Weber Families- on-going-to date 9,575 Matching Corporate donation/gift 1,000 Private Donor 10,000 Total Donations to date 37,728 Outstanding donations not deposited yet Pledges at the foundation not deposited 150 Matching Corporate donation/gift Rockwell Collins 200 Total Outstanding 350 Total donations/pledges to date 38,078 On Going Fundraiser at Wendy's on Riverside- Wednesday 5-8 pm 10% of sales are pledged to the Weber Playground during the school year. IRVING B. WEBER ELEMENTARY SCHOOL APRIL 5, 2005 Dear PIN Grant Committee: I am writing in support of the Weber Elementary Playground proposal reviewed by your committee on March l0th. I want to thank the Committee for consideration of our proposal. The Weber faculty and PTA began consideration of a playground extension two years ago. Our building serves approximately 500 students. Our student population offers challenges in scheduling multiple recess times and developing suitable playground space for all age levels. When the building was open two playgrounds were designed, one with a structure for the primary students to the south of the building and a large open field with bordering asphalt surfaces to the north of the building. The original intent was to continue to add to the north open spaces and provide suitable playground activities for the 3-6 grade students. After ten years our PTA and our school faculty is ready to move forward with the development of the playground space. Over the past four years PTA has added swings and a portable volleyball area. We are working with the district personnel regarding placement and design options. Our goal is to have a formal design by the end of this school year. Our committee is working to solicit funds from building and neighborhood families, businesses; along with suitable available grants. Weber during off school and weekend hours serves as a neighborhood park for the area. The students who attend Weber come from very diverse ethnic and income backgrounds. Our minority population is 34% and our free and reduced lunch percentage is 14%. Over the past year our fundraising efforts have allowed us to gather 50% of the cost of the structure. We are anticipating additional costs as we consider installation and surface for the structure. Support of the PIN Grant would help us move a step closer to our goal. Again, we appreciate the opportunity to present our application. Please contact me if there are any questions I can answer in relation to the proposal. Sincerely, Lisa Haverkamp Principal 3850 Rohret Road Iowa City, Iowa 52246 Phone (319) 688-1170 Fax (319-339-5763 __.~_~ PROGRAM FOR ~ .~ ..~___~-~;~-~. ~_ IMPRO VINO NEIGHBORHOODS -~ PIN Grant Program Application CITY OF IOWA CITY of Project: Name of Neighborhood Association: Name/Address/Phone Numbers of Contact Per- Location of Proposed Project: sons: C{~r¢ 5f)o.~l~ ~¢.~ ql ~ IV. G,l~ ~19 ¢m~ Lo~tion is: Public prope~ ~ ~ _~ ~ ~ -I~1~ , Private prope~ ~o~h~S~, ~ School District prope~ Amount of Funds Requested: Time Period of Proposed Proje~: , ~000 From: ~ ZOO~ To: o~~ ~ A. Describe the project; why Js Jt needed and what are it's goals: ,,-r~/ ~t ~ u,~,¢~, u ~ ~ Add additional pages if necessa~. B. General List and Description of A~ivities with estimated time line:(please indicate if this project will or could be phased over a number of yearn) Add additional pages if necessa~. C. List the names of potential resour~s (neighborhood and other) that will be utilized in this project: Type Status Volun- Cash Antici- Com- teer pated miffed 3. 5. 0 0 6. 0 0 0 0 , Page 2 PROGR,~I~ FOR I~fPROWNG JV~IGHBO~D$ D. Describe the process used to solicit neighborhood input into this funding request and summarize results:_/~ hr~{~ ~ ~L~.~__~/~.~. ~ d_~ ~_ ~ /~/~1:~ E. Does this project benefit Iow-in,me, elderly, y~uth or other disadvantaged youth? If yes. please Add additional pages if necessa~. F. Could the proje~ occur without P~N funding? ~ / ~ ~ ~ ~' Add additionalpages ifnocessa.. Add additional pages if necessa~ EXPENSE CATEGORY PIN FUNgS OTHER FUN9S LIST SOURCE OF OTHER FUNDS I. EquipmenrSupplies $ ~ O~ $ J. Pmj~ Materials K. Profe~ional Se~i~s L. ConEacted Improvements M. ~her Cos~(List) * PAGES TO PRO~DE D~ OF BU~ neigh~r~pinfund,app _ PROGRAM FOR d_ IMPROVING NEIGHBORHOODS PiN Grant Program Application CITY OF IOWA C'ITY Name of Project: Name of Neighborhood Association: Miller-Orchard Neighborhood Benton Hill Park Kickoff Celebration Name/Address/Phone Numbers of Contact Per- Location of Proposed Project: sons: Mary Knudson Ruth Baker Location is: Public property x 725 West Benton St. 515 West Benton St. Private property 688-5278 354-0443 School District property Amount of Funds Requested: Time Period of Proposed Project: A day (TBD) in early July 2005 $. 1800 From: To: A. Describe the project; why is it needed and what are it's goals: A celebration for the opening of our long-awaited park. Goal would be to bring the neighborhood together to celebrate the completion of this park and to encourage further participation in supporting ongoing improvements to the neighborhood. Add additional pages if necessary, B. General List and Description of Activities with estimated time line:(please indicate if this project will or could be phased over a number of years) One-time picnic with entertainment by a small musical group. Those invited would be: Miller- Orchard neighborhood, City Council, Parks and Rec director and committee, and the park designers from Shoemaker and Holland. Add additional pages if necessary. C. List the names of potential resources (neighborhood and other) that will be utilized in this project: Type Status Volun- Cash Antici- Com- teer pated mitted 1. Roosevelt School administration and student council x x 2. Neighborhood (help in organizing, contacting food x x caterers, musical groups, and setup for picnic) Page 2 PROGRAM FOR IMPROVING NEIGHBORHOODS D. Describe the process used to solicit neighborhood input into this funding request and summarize results: These are ideas discussed by neighbors over the years as we met during each phase of park development and determined how to best celebrate the park's completion. Add additional pages if necessary. E. Does this project benefit Iow-income, elderly, youth or other disadvantaged youth? If yes, please explain. 71% of the resident's in Census Tract 6 (which is substantially made up of the Miller-Orchard Neighborhood) is comprised of households that are below 80% of the median family income for Iowa City. (It is required that only 51% of households meet this description to have the area qualify for a Low-Moderate Income Area.) Add additional pages if necessary. F. Could the project occur without PIN funding? Yes, however, to encourage more neighbors to participate and become involved in future projects, we feel having a musical group would be a more festive environment and having the food catered would not place the responsibility of food preparation on those who consistently bear the burden of responsibility for the neighborhood. Add additional pages if necessary. G. Could the project operate with less funding? Not as outlined. Add additional pages if necessary EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS I, Equipment/Supplies $ $ Invitees would be asked to Chairs/Blankets for bring. seating J. Project Materials K. Professional Services 400 Musical Group L. Contracted Improvements M. Other Costs(List) 1400 Food/Beverages TOTALS $1800 $ $ * ADD ADDi-I'[ONAL PAGES TO PROVTDE DETAILS OF BUDGET neighbor\pinfund.app MAR-O~-200§ 14:10 P.OI __~ PROG~ FOR IMPRO ~ ~I(~I-IBORHOOD$ PIN Grant Program Application CITY OF IOWA CITY Name of Project; Name of Neighborhood Aasocia§a~: Nama/~~~ Numbers of Co~tact Per- Location of Proposed Project: 1~ ~e.~,-,,~.1 0..+. Private property _ ~nount of Funds Requested: Time Period of Proposed Project; $ H .OGO From: ~-I-O~ To: B. General List and Description of Activil~es with estimated time line:(please indicate if this project will or C. Ust t~e names of.potential resmJrces (neighborhood and other) lhat will bo utilized in this project: Type Status Votun- Cash Anlid- Com- tear pared mitred 4. [] [] [] [] 5. [] [] 0 [] 6. [] [] [] [] MAR-04-2006 14:11 P.02 Page 2 PROORAM ~ I]O~RO~ D. Describe the process used to solicit neighborh.cx~d input into this fundlnp request, and,~ummarize _ G. C~ld ~e ~b ~ ~ss ~nding? ~0~ addiE~a~ p~s ff ~PENSE ~TEGORY PIN FUNDS OTHER FUNDS LIST ~URCE OF OTHER FUNDS TOTAL P.02 · PROGRAM FOR IMPR 0 VING NEIGHB ORHO OD PiN Grant Program Application CITY OF IOWA CITY Name of Project: Name of Neighborhood Association: Saturday Night Drive-Tn Wetherby Friends and Neighbors Name/Address/Phone Numbers of Contact Per- Location of Proposed Project: sons: Wetherby Park Beth Koppes 2400 Taylor Drive California Avenue 354- :1335 Location is: Public property X Don Anciaux Private property Russell Drive 339-0709 School District property Amount of Funds Requested: Time Period of Proposed Project: $. 600.00 From: July 2005 To: June 2006 A. Describe the project; why is it needed and what are it's goals: We will show movies in the shelter of the Park on two Saturday nights during this time. These movies will be approved by the Wetherby Steering Committee. The neighborhood expressed their opinion at other movie nights taht they wished to see more of these events. Tt is the opinion of the Wetherby Friends and Neighbors Steering Committee that this event has done more to foster the coming together of neighbors than anything else that we have' tried. Add additional pages if necessary. B. General List and Description of Activities with estimated time line:(please indicate if this project will or could be phased over a number of years) There will be two movies scheduled, one in the fall of 2005 and one in the late spring/early summer of gO06. Add additional pages if necessary. C. List the names of potential resources (neighborhood and other) that will be utilized in this project: Type Status Volun- Cash Antici- Com- teer pated mitted i. Jerry Honsen x x 2. Beth Koppes X X 3. Don Anciaux X x 4. Randy Koppes x x Page 2 PROGRAM FOR IMPROVING NEIGHBORIIOOD$ D. Describe the process used to solicit neighborhood input into this funding request and summarize results: Our neighborhood is a very transitional neighborhood; we have lots of young people and many young families. This has been a great way for new neighbors to be introduced to the neighborhood and to make them feel welcome. Add additional pages if necessary. E. Does this project benefit Iow-income, elderly, youth or other disadvantaged youth? If yes, please explain. This project can be attended by anyone. We hove the Broadway Neighborhood Center, Systems Unlimited, HACAP, and Pathways near/in our Neighborhood. Add additional pages if necessary. F. Could the project occur without PIN funding? The Committees feeling is that we could have the movies, but there would be no popcorn or pop. The popcorn and pop add a lot to the movie night. The committee feels that we would not have the participation levels that we've had previously without the popcorn and pop. Add additional pages if necessary. G. Could the project operate with less funding? The Wetherby Neighborhood has no churches, schools, or other public meeting places within its boundaries. Wetherby Park is the focal point of our neighborhood. Twice a year we try to sponsor movie nights at our park. The equipment is free but the movies will cost a couple of dollars and any treats (pop, popcorn, or hot dogs) will cost extra. The Wetherby Neighborhood has a diverse socio-economic and racial make up. Because of this we try to increase our crowds by offering treats. We feel that this encourages interaction of our neighbors that rarely see each other let alone interact. It is hard enough to put these on without having the canvas the neighborhood businesses for food. The move nights have to wait until dark before we can begin. We would like to rent a Karaoke machine with some tapes that we could utilize prior to the movie starting. The movie night previously had donations from a local popcorn manufacturer, which provided all the popcorn handed out at the event. This manufacturer has since moved out of Iowa City. So, now we will need every penny we can get to make up this loss. Add additional pages if necessary EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS I. Equipment/Supplies $600.00 $ J. Project Materials K. Professional Services L. Contracted Improvements M Other Costs(List) TOTALS $600. O0 $ $ * ADD ADD['I-[ONAL PAGES TO PROWDE DETAILS OF BUDGET neighbor\pinfund.app Saturday Night Drive-:Eh People ore settling in for the movies. May 2004 Message Page 1 of 1 Marcia Klingaman From: Koppes, Elizabeth [Elizabeth.Koppes@pearson.com] Sent: Friday, April 08, 2005 2:25 PM To: Marcia Klingaman Subject: Movie Budget Hi Marcia, Here is the requested budget for the movie nights. Please let me know if you need something else. Also, you might want to update your email address for me, it is currently Elizabeth. Koppes~pearson.com Thanks, Beth Budget (approximately for each movie night): Dollar Tree - Cups - $10.50 HyVee - ice - 12 bags at $1,99 each - $23.88 HyVee - pop - 20 - 12packs - $152.65 Fareway - popcorn - 20 boxes at 1.89 each - $39.69 Big Ten - Karoake Machine - $52.50 Big Ten - 100 inch screen $19.95 Total: $298.87 This email may contain' confidential material. If you were not an intended recipient, Please notify the sender and delete all copies.. We may monitor email to and from our network. 4/12/2005 Page 1 of 1 Marcia Klingaman From: Terry Trueblood Sent: Thursday, April 14, 2005 8:35 AM To: Marcia Klingaman Subject: PIN Grant Review The Parks and Recreation Commission reviewed/discussed the following PIN Grant proposals at their meeting yesterday evening: BROOKLAND PARK MASTER PLAN SOUTHWEST ESTATES/WEBER SCHOOL PLAYGROUND HAPPY HOLLOW PLAYGROUND BENTON HILL PARK KICKOFF CELEBRATION GALWAY HILLS STREET TREES SATURDAY NIGHT DRIVE-IN (WETHERBY) The Commission voted to endorse all of these requests, but offered the following comments for the record: Southwest Estates/Weber School Playground The Commission feels the School District should reconsider its policy of not providing funds for school playgrounds. The Commission wants to do the fight thing for the kids, but it seems odd that the City is willing to expend funds for school playgrounds, and the School District is not willing to do so. The playground should comply with the provisions of the Americans with Disabilities Act (ADA). Galway Hills Street Trees The Commission would like to see a provision in the City Code which would require developers to provide street trees. 4/14/2005 Prepared by: Marcia Klingaman, Neighborhood Services planner, 410 E. Washington St., Iowa City, IA 52240, (319) 356-5237 RESOLUTION NO. RESOLUTION APPROVING DISTRIBUTION OF THE "PROGRAM FOR IMPROVING NEIGHBORHOODS" (PIN) GRANT FUNDS. WHEREAS, the City Council allocated $15,000 for Fiscal Year 2006 for the purpose of funding grants to neighborhood associations so that they could make improvements in their neighborhood, and WHEREAS, the Neighborhood Council, a body representing leaders of the neighborhood associations have been responsible for: -developing the criteria and format for the grant aPplication, -establishing a method of evaluating the applications, -reviewing and evaluating the applications, -submitting this request to the City Council for their review, and WHEREAS, the Neighborhood Council will be reviewing the progress of the grant activities throughout the year to ensure appropriate expenditure, and WHEREAS, the Neighborhood Services Coordinator will be responsible for ensuring the adequate completion of the projects and authorizing distribution of funds. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The City Council has reviewed the apPlications and recommendation of the Neighborhood Council for the distribution of funds as outlined in Exhibit A and finds the funding of projects shown to be appropriate, so that the commencement of these projects can begin July 1,2005. 2. The Neighborhood Services Coordinator is authorized to administer the funds by confirming completion of the improvements and approving disbursement of funds. Passed and approved this 3rd day of May, 2005. MAYOR A. wd CITY CLERK City Attorney's Office RESOLUTION NO. Page 2 It was moved by and seconded by the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Bailey Champion Elliott Lehman O'Donnell Vanderhoef Wilburn RESOLUTION NO. Page 3 (Exhibit 2005 PROGRAM FOR IMPROVING NEIGHBORHOODS (PIN) GRANT APPLICATIONS MELROSE NEIGHBORHOOD ASSOCIATION Brookland Park Master Plan $2400 LONGFELLOW NEIGHBORHOOD ASSOCIATION Sheridan Avenue Sidewalk Completion $2000 SOUTHWEST ESTATES NEIGHBORHOOD ASSOCIATION Weber School Playground $4500 NORTHSIDE NEIGHBORHOOD ASSOCIATION Happy Hollow Playground Equipment $3000 MILLER ORCHARD NEIGHBORHOOD ASSOCIATION Benton Hill Park Kickoff Celebration $500 GALWAY HILLS NEIGHBORHOOD ASSOCIATION Street Trees $2000 WETHERBY FRIENDS AND NEIGHBORS Saturday Night Drive-In $600 TOTAL $15,O00 neigh bor/res/PIN RES 06.doc 00~ )06 HZXIS 00~ O00L o~ 06 oo,o April 7, 2005 Marcia Klingaman City of Iowa City 410 East Washington Ave. Iowa City, Ia 52240 Dear MS. Klingaman, As property owners on Sheridan Ave., we have several concerns about the proposed sidewalk. Recently our neighborhood has experienced an increase in petty crime. Tires were slashed in March, and a few months ago a purse was stolen from a car in a driveway. We are reluctant to invite foot traffic even closer to our front doors. At 1411 Sheridan, a large maple tree would necessitate that a sidewalk come even closer to the front porch. At 1409 Sheridan, ddveway parking for residents would be reduced which will force more cars on the street, This causes additional safety concerns. At 1417, a fence would need to be moved or removed. Sidewalks were proposed and rejected several years ago. We felt then, as we do now, that the north side of the street, closer to Longfellow School and with sidewalks already ex~sldng, should be encouraged for foot traffic. If safety continues to be a concern, we recommend that an additional stop sign be placed on the Rundell corner. The additional concrete in our yards would be an unfortunate displacement of what little green space we currently enjoy. Thank you for considering our opinions. Seth and Wendy Zimmermann 1409 Sheridan., SoncJm' Smith and David Leshtz 1411 Sheridan .]oyce Thomas 1417 Sheridan Tim Weitzel 523 Grant St. Iowa City, IA 52240 April 29~ 2005 Marcia Klingaman Neighborhood Services 410 E. Washington St. Iowa City, IA 52240 Dear Marcia: The Longfellow Neighborhood Association executive council and board of directors have come to a general consensus that the pursuit of the PIN Grant application for FY 2005- 2006 does not have the support of the LNA. We continue to feel the completion of sidewalks in our neighborhood is a critical issue for safety and to allow alternative means of transportation through town. However, this issue has devolved to the point where we are asking one neighbor to impose upon another in order to achieve the goals aspired to in the grant proposal. The LNA continues to support the completion of sidewalks in the Longfellow and other neighborhoods throughout town. However, we feel the PIN grant should be used for projects that everyone will feel good about, and not a more utilitarian infrastructure project. Make no mistake, the LNA still thinks the PIN grants are wonderful and we hope to have better success and getting the entire neighborhood behind a concept for the grant next year. Sincerely Tim Weitzel, President Longfellow Neighborhood Association Prepared by: Mitchel T. Behr, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 05-172 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE UNIVERSITY OF IOWA REGARDING CERTAIN OBLIGATIONS INVOLVING THE GRAND AVENUE STREET IMPROVEMENTS PROJECT. WHEREAS, the City of Iowa City and the University of Iowa wish to construct roadway and associated utility improvements to Grand Avenue; and WHEREAS, Iowa City and the University of Iowa agree that the improvements to Grand Avenue will benefit both the City and the University of Iowa; and WHEREAS, Iowa City and the University of Iowa are agreeing to certain obligations with respect to the improvements to be made and responsibility for the costs of said improvements, all as set forth in an agreement attached hereto. Now, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The Mayor and City Clerk are hereby authorized to execute in duplicate the attached Agreement with the University of Iowa, and said agreement is hereby approved as to form and content, and is found to be in the best interests of the citizens of Iowa City, Iowa. Passed and approved this 3rd day of hl~;~ ,20 O_p._~_.~ MAYOR Approved by CiTY"~LERK ~ity'Attorne~s Office Resolution No. fiR- 172 Page 2 It was moved by Champ'ion and seconded by VandPrhn~f the Resolution be adopted, and upon roll call there were: AYES: NAYS:. ABSENT: Bailey Champion Elliott Lehman O'Donnell Vanderhoef Wilbum AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE UNIVERSITY OF IOWA REGARDING CERTAIN OBLIGATIONS INVOLVING THE CONSTRUCTION OF GRAND AVENUE IMPROVEMENTS IN IOWA CITY. THIS AGREEMENT is made by and between the City of Iowa City, Iowa, a municipal corporation, hereinafter referred to as "City", and the University of Iowa, hereinafter referred to as "University". WHEREAS, City and the University desire to jointly construct Grand Avenue Improvements from an area including Grand Avenue, South Grand Avenue, and Byington Road in Iowa City, hereinafter referred to as the "Project"; and WHEREAS, the "Project" covers the road and associated infrastructure such as storm sewer, sanitary sewer, and steam tunnel; and WHEREAS, City and the University desire to enter into an agreement outlining their respective duties and responsibilities regarding said Project. NOW, THEREFORE, IT IS AGREED AS FOLLOWS: I. Purpose. The purpose of the agreement is to coordinate design and construction of the Project and to establish the financial responsibilities of each party. I1. Consideration. The mutual consideration herein is the undertaking of the Project and agreement to the terms herein. III. Proiect Phases and Responsibilities. A. Engineering Design Services. 1. Consultant A.qreement. City previously entered into an engineering consultant agreement with Earth Tech for design services for this Project. 2. En.qineerin.q Desi.qn Costs. City paid the University's share of the engineering design costs and the University shall reimburse said costs in the amount of $21,000.00. B. Project Letting. 1. Project Development. The construction design process shall be a collaborative effort between City and University. The parties agree to hold regular design meetings with the Engineer to finalize the design of the Project. 2. Award. The project will be constructed as a single project and bid in such manner. Both the City and the University will approve plans and specifications for the entire project. The City will award a construction contract in the City's standard form and executed by the City. Action by the City to authorize the project to proceed to advertisement for bids shall be contingent on the University's concurrence. 3. Assurances of Financin.q. Prior to advertisement for bids, City shall take such actions as are necessary, and can be completed at that stage of the process, to assure its ability to finance its share of the costs. The City should certify to the University: a. Its method of payment, describing the amount and types of financing, including provisions for overrun costs. b. That it has taken legal actions required to authorize the sale and issuance of any financing contemplated. c. That it has received reasonable assurances of its ability to sell or place such financing, furnishing copies of such assurance or supporting confirmation from the respective independent financial advisors. d. If each party determines that the other party's financial assurances are acceptable, it shall take action to authorize the project to proceed to advertisement for bids. 4. Payment of Invoices and Reimbursement to the City. City will act as the lead agency for the project and will supervise construction. Upon presentment of an invoice for construction costs, the University shall review the same and shall make payment in the ordinary course upon approval promptly thereafter. C. Financial Responsibility for Construction Costs. 1. Allocation of Costs. The parties will be responsible for the costs of construction including engineering services, inspection, and construction administration as follows: a. City - 50% of Project b. University - 50% of Project. IV. MISCELLANEOUS A. Duration. This agreement shall continue in force until the final acceptance of work is made by the City Engineer and final payment has been made pursuant to the terms hereof. Dated this :~ dayof /~t/ ,2005. / /"'2 CITY OF IOWA CITY /¢ UNIVERSITY OF IOWA Ernest W. Lehman, Mayor Andrew I~~ss Manager ATTEST: Marian K. Kart, City Clerk Marian Karr From: Jean Walker [walkersic@yahoo.com] Sent: Friday, April 29, 2005 10:37 AM To: Brian Boelk; Larry Wilson; City Council; Bob Lentz; Hugh Barry Subject: Re: Grand Ave. and Byington Brian, Thanks for your response about this and for the acknowledgement that I (as the Melrose Neighborhood representative to the Traffic Study) should have been informed by the University/City/Earth Tech concerning recent decisions made concerning the curve at Byington and Grand. I have worked hard to encourage openness and transparency in dealings with both the City and the University and was disappointed to have been inadvertently excluded. I am still concerned about the alteration of that curve for various reasons including those I expressed at the April 19 City Council meeting. For example, anything that would impede the traffic on the east end of Grand could cause problems in the efficient working of the one-way system and leave us with a worse situation than we already have. Insufficient alteration of the curve would be a safety concern. In the Traffic Study, much consideration was given to the safety of people crossing the street at that point. The camber on the east side of the street where Byington meets Grand needs to be addressed. As regards the cost issue, postponement of the alteration would most likely make it more costly. (I thought at one point the DOT or another state agency was to be approached concerning the intersection of Grand and Riverside. Could the curve alteration be considered as part of changes to the intersection?) I note your point that at this point the project would not be able to be completed this Summer (though I think if it was considered a priority item it would be completed this year regardless of the University class schedule). I therefore propose that the parties that have participated in this project in the past meet to discuss it again soon (in particular, in a time frame that would allow for the project to be completed next year if such a decision were to be reached). The consideration that the University's planning in the area would affect the curve alteration never came up during the Traffic Study meetings and of itself would point to the necessity of such a meeting. Meanwhile, I would appreciate having any minutes/notes of any meetings held concerning the Traffic Study, that I have missed. Thanks, Jean cc City Council, Earth Tech, Hugh Barry, Larry Wilson --- Brian Boelk <Brian-Boelk@iowa-city.org> wrote: > Good morning Jean. I wanted to thank you for your input at last > night's council meeting with regards to the above referenced project. > I apologize for any lack of communication between both the > University/City and~the Melrose Neighborhood Association. It was my > understanding that Earth Tech had been in communications with you; > however, I think we dropped the ball because there really were no > changes being made to what was agreed upon in the study. With that > said, we still should have updated you on the status of the project > and shared with you the plans prior to the public hearing. > Again, I apologize. 1 > > As mentioned at the meeting last night, we really haven't revised the > study in any way. However, the recommendation of altering the curve > at Byingten and Grand has been put en held for the time being. > As stated in the study, > this is the last improvement that should be considered due te cost and > time. > The University and City felt that it was not a viable option at this > time. > Besides the reasons given last night w/ regards to money and > University planning, another reason for keeping this improvement out > ef this project is because of the amount of construction time between > classes at the University. If this improvement te the curve was > included with this year's project we would net be able to complete it > this Summer. I do want te emphasize again that this was a joint > decision despite what your University contact told you. > > I hope this clears some things up for you. Please let me know if you > have any further questions or concerns and I would be happy to discuss > with you. > On another topic, I wanted to ask you last night if you found your > dog? I was very concerned but did not get a chance to see following > the meeting. I had received an email that your dog got loose, and I > certainly hope you were able to find him/her. > > Thanks again for your time and involvement in this study and > improvements project. It is appreciated. > > Sincerely, > > Brian A. Boelk, PE > Senior Civil Engineer > City of Iowa City > 319-356-5437 > > > Do You Yahoo!? Tired of spam? Yahoo! Mail has the best spam protection around http://mail.yahoo.com Prepared by: Eleanor M. Dilkes, City Attorney, 410 E. Washington St., Iowa City, IA 52240 (3~) 356-5030 RESOLUTION NO. 05-173 / / UTION AUTHORIZING THE MAYOR TO SIGN AND THE ~TY CLERK- -TO A CHAPTER 28E AGREEMENT BETWEEN CLEA,~ CREEK, LLC; $ E DEVELOPMENT COMPANY, INC.; THE CITY OF CITY; THE CITY OF LLE AND THE IOWA CITY COMMUNITY SCH DISTRICT FOR DE F A SCHOOL SITE IN CONNECTION THE PROJECT TO JOINTLY ',UCT CAMP CARDINAL ROAD WHEREAS, Clear .LC; Southgate Development Compa~ the City of Iowa City; and the City of Coralville are parties to a Memorandum of g regarding the Clear Creek Master Plan and Cardinal Road dated as of 21, 2001, which establishes a general agreement for a for development of apl ' 462 acres of land; and WHEREAS, the parties to the ~morandum contem the conveyance to the Iowa City Community School District of a site of 13 acres ~ or less within the area included within the master plan; and WHEREAS, Clear Creek, Southgate, dville and the Iowa City Community School District desire to memorialize the to the identification of and conveyance of the school site. NOW, THEREFORE, BE IT RI CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The Mayor and City Clerk are authorized execute in duplicate the Chapter 28E Agreement between Clear LLC; South Company; the City of Coralville, the City of Iowa the Iowa ~ity School District for Dedication of a School Site in connection the Project to j ict Camp Cardinal Road, attached hereto and incorporated nce herein, and said ag is hereby approved as to form and content, and to be in ti of Iowa City, Iowa. 2. The City Clerk is her authorized to forward the executed and agreements to the City Clerk who, pursuant to the terms of the ac. shall file the agreement with the Secreta State and record the agreement in the the Johnson County Recorder as by Section 28E.8 of the Code of Iowa (2005). Passed and ar this 3rd day of Ma~v , 3roved City Attorney's Office HOLLAND & ANDERSON LLP ~'"'" '~ ..... C. Joseph Holland 123 N. L~ St., Suite 300 jholland~icialaw.com P.O. Box 2820 Iowa Ci~, IA 52244-2820 Lars G. Anderson Phone: (319) 354-0331 landerson~icialaw.com Fax: (319) 354-0559 May 23, 2005 ~Y 2 4 2005 Secretary of State Lucas Building, First Floor E. 12th and Walnut St. Des Moines, IA 50319 RE: 28E Agreement between Clear Creek, LLC; Southgate Development Company, Inc; The City of Iowa City; The City of Coralville; and the Iowa City Community School District Dear Sir or Madam: I am enclosing an original and one copy of an 28E Agreement between Clear Creek, LLC; Southgate Development Company, Inc.; The City of Iowa City; The City of Coralville; and the Iowa City Community School District. Could you please file the original and return a file stamped copy to our office in the enclosed self- addressed stamped envelope which we have provided. If you have any questions, please feel free to contact me. Thank you for your assistance and cooperation. Sincerely Lars G. Anderson LGA:ses Enc. cc: Terri Morrow Mitch Behr, Attorney, City of Iowa City Kevin Olson, Attorney, City of Coralville Kirsten Frey, Attorney for the Iowa City Community School District 123 N. Linn St., Suite 300 -Q~C: x,~d~, j___~[ ~ C. Joseph Holland · ~ r, jholland@icialaw.com P.O. Box 2820 Iowa City, IA 52244-2820 Lars G. Anderson Phone: (319) 354-0331 landerson@icialaw.com Fax: (319) 354-0559 May 23,2005 Johnson County Recorder ~ 913 S. Dubuque Street Iowa City, IA 52240 RE: Chapter 28E Agreement Clear Creek, LLC, $outhgate Development Company, Inc., The City of Iowa City, the City of Coralville, and the Iowa City Community School District Dear Sir or Madam: Please find enclosed an original 28E Agreement in connection with the above- referenced. Also enclosed is our check in the amount of $67.00 to record it. After recording would you please return the file stamped original to our office. If you have any questions, please feel free to contact me. Thanks for your assistance and cooperation. Sincerely, Lars G. Anderson .... LGA:ses Enc. cc: Terri Morrow Kevin Olson, Attorney for City of Coralville Mitch Behr, Attorney for City of Iowa City Kirsten Frey, Attorney for Iowa City Community School District CITY OF IOWA CITY 410 East Washirl,gton Street Iowa City. Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.ic,gov.org, May 17, 2005 Lane Plugge Superintendent Iowa City Community School District 509 S Dubuque Iowa City, IA 52240 Re: Camp Cardinal Project School Site Dear Lane: As discussed, by this letter we agree, in the event the ICCSD decides to sell the 12+ acres acquired by the District as part of the recently adopted 28E Agreement between the District, Iowa City, Coralville, and Clear Creek L.L.C. for the Camp Cardinal Boulevard project, the District will reimburse the City of Iowa City the $56,000 contributed by the City for the site should Southgate Development Company choose not to buy the site. The terms of this reimbursement shall be with the escalator, as outlined in the Agreement. I am enclosing two copies of this letter for your signature. Please retain one for your records and return the other copy to me. Thanks for your cooperation. Sincerely, Stephen J. Atkins City Manager ~._ 5- Plugge '- ~ Lane Date Prepared by: Eleanor M. Dilkes, City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 05-173 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CHAPTER 28E AGREEMENT BETWEEN CLEAR CREEK, LLC; SOUTHGATE DEVELOPMENT COMPANY, INC.; THE CITY OF IOWA CITY; THE CITY OF CORALVlLLE AND THE IOWA CITY COMMUNITY SCHOOL DISTRICT FOR DEDICATION OF A SCHOOL SITE IN CONNECTION WITH THE PROJECT TO JOINTLY CONSTRUCT CAMP CARDINAL ROAD WHEREAS, Clear Creek, LLC; Southgate Development Company, Inc.; the City of Iowa City; and the City of Coralville are the parties to a Memorandum of Understanding regarding the Clear Creek Master Plan and Camp Cardinal Road dated as of December 21, 2001, which establishes a general agreement for a master plan for development of approximately 462 acres of land; and WHEREAS, the parties to the memorandum contemplate the conveyance to the Iowa City Community School District of a school site of 13 acres more or less within the area included within the master plan; and WHEREAS, Clear Creek, Southgate, Iowa City, Coralville and the Iowa City Community School District desire to memorialize the understanding relating to the identification of and conveyance of the school site. NOWi THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The Mayor and City Clerk are hereby authorized to execute in duplicate the Chapter 28E Agreement between Clear Creek, LLC; Southgate Development Company; the City of Coralville, the City of Iowa City and the Iowa City Community School Distdct for Dedication of a School Site in connection with the Project to jointly construct Camp Cardinal Road, attached hereto and incorporated by reference herein, and said agreement is hereby approved as to form and content, and is found to be in the best interests of the citizens of iowa City, Iowa. 2. The City Clerk is hereby authorized to forward the executed resolutions and agreements to Attorney Joseph Holland for forwarding to the Coralville City Clerk, who, pursuant to the terms of the agreement, shall file the agreement with the Secretary of State and record the agreement in the Office of the Johnson County Recorder as required by Section 28E.8 of the Code of Iowa (2005). Passed and approved this 3rd day of t4ay ,20.05 CITY'CLERK City Attorney's Office Eleanor/res/28 E-d edication 11-9.doc Resolution No. 05-173 Page 2 It was moved by Vanderhoef and seconded by O' Donnel 1 the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Elliott X Lehman X O'Donnell X Vanderhoef X Wilburn Preparedby: C. JosephHolland, Suite300,123N. LinnSt. IowaCitLIA52245319-354-0331 CHAPTER 28E AGREEMENT BETWEEN CLEAR CREEK, LLC; SOUTHGATE DEVELOPMENT COMPANY, INC.; THE CITY OF IOWA CITY; THE CITY OF CORALVILLE; AND THE IOWA CITY COMMUNITY SCHOOL DISTRICT FOR DEDICATION OF A SCHOOL SITE IN CONNECTION WITH THE PROJECT TO JOINTLY CONSTRUCT CAMP CARDINAL ROAD. THIS AGREEMENT is made by and between the City of Coralville, Iowa, a municipal corporation, ("Coralville"); the City of Iowa City, Iowa, a municipal corporation, ("Iowa City"); Iowa City Community School District, ("ICCSD"), Clear Creek L.L.C., ("Clear Creek") Southgate Development Company, Inc. ("Southgate") . WHEREAS, Coralville, Iowa City ICCSD, Clear Creek, and Southgate desire to provide for the dedication of a School Site as part of a project to jointly construct Camp Cardinal Road from an area south of Clear Creek in Coralville southerly to Melrose Avenue in Iowa City, (the "Project"); and WHEREAS, pursuant to Chapter 28E of the Code of Iowa (2005), Iowa City, Coralville, ICCSD, Clear Creek, and Southgate desire to enter into an agreement outlining their respective duties and responsibilities regarding said Project. NOW, THEREFORE, IT IS AGREED AS FOLLOWS: Purpose. The purpose of the agreement is to provide for the dedication of a School Site in conjunction with the Project and for payment of certain expenses in connection therewith. Consideration. The mutual consideration herein is the undertaking of the Project and execution of this agreement by the Parties. No separate leqal entity. No separate legal entity is created by this Agreement. The City Council of each City will administer the City's duties hereunder and the School Board of ICCSD will administer the District's duties hereunder. Filinq. The City Clerk of Coralville shall file this Agreement with the Secretary of State and record this Agreement in the Office of the Johnson County Recorder as required by §28E.8 of the Code of Iowa (2005) . DEDICATION OF SCHOOL SITE AND COST SHARING AGREEMENT WHEREAS, Clear Creek, L.L.C. (Clear Creek), Southgate Development Company, Inc. ("Southgate"), the City of Iowa City ("Iowa City"), and the City of Coralville ("Coralville") are the Parties to a Memorandum of Understanding dated as of December 21, 2001 ("Memorandum") which establishes a general agreement for a Master Plan ("Master Plan") for development of approximately 462 acres of land; and, WHEREAS, the Parties to that Memorandum contemplate the conveyance to the Iowa City Community School District ("ICCSD") of a School Site of 13 acres more or less within the area included within the Master Plan; and, WHEREAS, Clear Creek, Southgate, Iowa City, Coralville, and ICCSD desire to memorialize the understandings relating to identification of and conveyance of the School Site; IT IS, THEREFORE AGREED AS FOLLOWS: 1. The approximate boundaries of the School Site are those as shown upon the attached Exhibit A hereto. The boundaries shall generally be as those locations are shown upon Exhibit A. The boundaries shall be subject to adjustment as further provided herein. The School Site shall be approximately thirteen (13) acres and shall contain approximately ten (10) useable acres. Useable acres shall be as projected by Snyder & Associates, Inc. based upon selection of a "cut elevation" near the center of the School Site and grading of the School Site to approximately a 2% slope within the useable area. 2. The centerline of the ~Proposed Kennedy Parkway" has been defined by Snyder & Associates Inc. and is set out in Exhibit B attached hereto, but recognize that the proposed alignment may be adjusted during the course of development and construction of the roadway. 3. The Parties understand and agree that the alignment of the "Old Camp Cardinal Road" as it abuts the School Site as depicted upon Exhibit A has not been determined, and may not be determined for some indefinite period. 4. The Parties agree that in the event changes in the alignment of the proposed Kennedy Parkway are approved by all Parties, the south boundary of the School Site shall be adjusted to conform to such modified alignment. Page 2 of 9 The Parties agree that in the event changes in the alignment of Old Camp Cardinal Road are approved by all Parties, the east boundary of the School Site shall be adjusted to conform to such modified alignment. The Parties agree that the other boundaries of the School Site, as shown on Exhibit A may be adjusted by Southgate, Clear Creek, and ICCSD in order to allow for effective use of the School Site by ICCSD and appropriate development of abutting land by Southgate and Clear Creek. 5. Southgate shall cause an Acquisition Plat to be prepared on behalf of ICCSD establishing the preliminary boundaries for the School Site, which shall be based upon those shown upon the attached Exhibit A and the centerline of Proposed Kennedy Parkway as described in Exhibit B. That Acquisition Plat shall be agreed upon by the Parties and shall be recorded, with the understanding that it may be necessary to record a revised or amended Acquisition Plat to adjust for the final location of Kennedy Parkway as provided for in this Agreement. 6. Clear Creek shall convey the property described in that Auditor's Parcel to ICCSD contemporaneous with recording of the Acquisition Plat. Access to the School Site by ICCSD shall be over adjoining land owned by Clear Creek by way of a temporary private right of way in a location to be agreed upon by Clear Creek and ICCSD. The right of way shall terminate and expire without further action upon completion of Kennedy Parkway and acceptance as a public street. Prior to that time access will be available only over an unimproved and unsurfaced right of way, unless otherwise agreed upon by and between Clear Creek and ICCSD. 7. At such time as the alignment of the proposed Kennedy Parkway is finally established , the southerly boundary line of the School Site may be adjusted by severance and annexation by Coralville and Iowa City, if necessary to keep the School Site wholly within Coralville, and appropriate conveyances made. The alignment shall be deemed to have been established when agreed to by ~he governing body or bodies of the municipality, or municipalities, having jurisdiction to approve a subdivision plat or other proceedings necessary to acceptance of the Proposed Kennedy Parkway as a public street. When the alignment is deemed established , ICCSD shall deed to the appropriate municipality or municipalities any portion of the School Site conveyed to ICCSD, as described in the Acquisition Plat referred to above, necessary to dedicate the right of way for the established alignment. In the event the alignment is established and leaves a gap between the School Site and the established alignment, Clear Creek shall deed to ICCSD the property lying between the right of way to Page 3 of 9 be dedicated and the south boundary line of the School Site, so that the School Site and the road right of way are contiguous. 8. At such time as the alignment of the Old Camp Cardinal Road is determined, the most easterly boundary line shall be adjusted by severance and annexation by Coralville and Iowa City, if necessary, and appropriate conveyances made. The alignment shall be deemed to have been established when agreed to by the governing body or bodies of the municipality, or municipalities, having jurisdiction to approve a subdivision plat or other proceedings necessary to acceptance of the Old Camp Cardinal as a public road. When the alignment is deemed established , ICCSD shall deed to the appropriate municipality or municipalities any portion of the School Site conveyed to ICCSD, as described in the Acquisition Plat referred to above, necessary to dedicate the right of way for the established alignment. In the event the alignment is established and leaves a gap between the School Site and the established alignment., Clear Creek shall deed to ICCSD the property lying between the right of way to be dedicated and the most easterly boundary line of the School Site, so that the School Site and the road right of way are contiguous. 9. ICCSD will not resist and will join in any documents reasonably necessary to accomplish subdivision or other development of the land surrounding the School Site. 10. In consideration of dedication and conveyance of the School Site ICCSD, Iowa City, and Coralville agree to pay to Clear Creek the total sum of $312,000.00. ICCSD shall pay $200,000.00, Iowa City $56,000.00, and Coralville $56,000.00. These sums shall be due and payable in full upon conveyance of the School Site to ICCSD. The parties agree that ICCSD shall not be assessed for or otherwise be expected to share in or contribute to the cost of the construction and/or improvement of Kennedy Parkway, Old Camp Cardinal Road or New Camp Cardinal Road, nor for installation of normal and ordinary utility services. However, any costs associated with over-sized infrastructure or utilities, beyond those normally required by applicable design standards and specifically to serve the needs of ICCSD shall be paid wholly by ICCSD. 11. ICCSD shall neither offer to nor sell, convey, or otherwise transfer or dispose of any ownership interest in the School Site without first offering the same to Southgate Development Company Inc. for reacquisition. Southgate shall have the right to reacquire the School Site by payment of $200,000.00 to ICCSD, $56,000.00 to Iowa City, and $56,000.00 to Coralville, as may be adjusted according to the provisions set out below. In the Page 4 of 9 event that ICCSD should propose to offer to or to sell, convey, or otherwise transfer or dispose of less than the entire School Site, the reacquisition payments due from Southgate shall be prorated in the proportion of the fraction of the acreage of the property so affected. ICCSD shall give Southgate written notice of the desire of ICCSD Eo offer or sell, convey, or otherwise transfer or dispose of all or part of the School Site, specifically identifying the portion of or interest in the School Site affected. Notice shall be effective upon receipt by Southgate. Southgate shall have sixty days from the date of receipt of notice to tender the reacquisition payments to ICCSD, Iowa City, and Coralville. If payment is not tendered to each on or before the sixtieth day, ICCSD shall be free to dispose of the property described in the notice as it shall determine, free of claims by Southgate. The reacquisition payments shall be the initial acquisition payments as set out above adjusted by any increase in the CPI between index amount for the month in which the initial acquisition payments are fully paid by ICCSD, Iowa City, and Coralville and the index amount for the month immediately preceding the month in which Southgate receives written notice from ICCSD of the desire of ICCSD to offer or sell, convey, or otherwise transfer or dispose of all or part of the School Site. In no event shall the reacquisition payments be less that the initial acquisition payments set out above. "CPI" shall mean and refer to the Consumer Price Index - U.S. City Average, Urban Wage Earners and Clerical Workers, Ail Items (base index year 1982-84=100) (CPI-W) as published by the United States Department of Labor, Bureau of labor Statistics. If the manner in which the CPI, as determined by the U.S. Department of Labor, shall be substantially revised, including without limitation, a change in the base index year, an adjustment shall be made by the parties based upon such revised index which would produce results equivalent, or as nearly as possible equivalent, to those which would have been obtained if the CPI has not been so revised. These provisions shall be a covenant running with the land and shall bind the property and the successors in interest of the parties to this Agreement. 12. This Agreement shall be effective upon approval and execution by each and all of the public bodies which are Parties hereto and upon execution of this Agreement by Southgate, and shall be binding upon the assigns and successors in interest of the Parties. Page 5 of 9 HOLLAND & ANDERSON LLP c. loseph Holland 123 N. Linn St., Suite 300 jholland@icialaw.com P.O. Box 2820 Lars G. Anderson Iowa City, IA 52244-2820 landerson@icialaw.com Phone: (319) 354-0331 Fax: (319) 354-0559 LeAnn Heun ..... lheun@icialaw.com May 3, 2005 Eleanor Dilkes I am delivering the original of the School Site Dedication Agreement for signature on behalf of Iowa City, following approval by the Council. I assume that Council will approve this tonight. This has already been signed on behalf of the School District. After this is signed by the Mayor and Clerk please return the original to me. I will obtain the remaining signatures following approval by Coralville. I understand that this will be on the Coralville Council's agenda for next Tuesday, the l0th' Once all the parties have signed I will have this recorded and provide recorded copies to all parties. Very truly Yours, cc: Terri Morrow 13. Each of the Parties shall be considered a benefitted party by this Agreement and each and any of the Parties shall have the right to enforce performance of this Agreement by appropriate proceedings, judicial or otherwise. In the event that legal proceedings are necessary to secure performance of this Agreement, the prevailing Party or Parties shall be entitled to collect e' reasonable attorn y s fees and costs of litigation from the non- prevailing Party or Parties. Dated as of this day of ~, 2005. By: Teresa L. Morrow, Manager STATE OF IOWA ) ) SS: JOHNSON COUNTY ) ~da II This instrument was acknowledged before me on the y of J~C.~ , 2005 by Teresa L. Morrow, as Manager of Clear Creek, L.L. · (Stamp or Seal) ~.n~an]~© Notar Publ c '. for the State of Iowa Y ,owa Nota a' Se., i Oommission number 1410~ March 24, 2008 by: Teresa L. Morrow, Vice-PresidenL STATE OF IOWA ) ) SS: cOU T / [i This instrument was acknowledged before me on the _ ,_a_Y_~ef /6~ , 2005 by Teresa L. Morrow, as Vice-Presi~t Develo~ment Company, Inc. (Stamp or Seal) ~0tary ~c in and for th~ate of Iowa Iowa Notarial Sea~ Commi~sion number141011 Page 6 of 9 My Commissioo Expires March 24, 2008 ~ ........................ ___~Iowa City ~: Ernest Lehman, Mayor ATTEST: City--Clerk, Marian Karr STATE OF IOWA ) )SS: JOHNSON COUNTY ) This instrument was acknowledged before me on ~ day of_~, 2005, by Ernest W. Lehman and Marian K. Kart, the Mayor and City C~erk, respectively, of the City of Iowa City, Iowa. C ' SONDRAE FORT ~ ommission Number 159791 M¥C0mmissionE×@ires Notary Public for the State of Iowa /C~ty of Coralville b~: Jim Fau~ett, Mayor ATTEST: ~ty Clerk, Nancy Beuter STATE OF IOWA ) . )SS: jOHNSON COUNTY ) This instrument was acknowledged before me on I~tday of __~, 2005, by Jim Faucett and Nancy Beuter, the Mayor and City Cle~, respectively, of the City of Coralville, Iowa. I~"..I MELISSAASTOECKE/ ] ~J':¥¥%' ' Lg~l,%lCommms~nNumberT~2g701 Notary Public for the StaGe of Iowa Page 7 of 9 Iowa C.~ity Community School District By: ~Leff, Boa~d~sident ATTEST: PaulBobek, Board Secretary STATE OF IOWA ) ) ss: JOHNSON COUNTY ) This instrument was acknowledged by me on ~07 day of fl0a~" [ , 2005, by Jan Left, Board President and Paul Bobek, Board Secretary, of the Iowa City Community School District. Notary~ublic for th~State of Iowa I o'-,~,j~ ~ t Co m}41sslon .Nu_..m_?;~347S41 I~; ~.o~m, [ssion [xpires Page 8 of 9 EXHIBIT LIST Exhibit A Tentative Plat of School Site Exhibit B Metes and Bounds description of the centerline of Kennedy Parkway, or graphic depiction thereof on plats of survey. The parties agree that the information provided for in the Exhibits referred to above is set out in an Auditor's Parcel Plat recorded at Book 49, pages 89-90, Plat records of Johnson County, Iowa, upon which the School Site is designated as Auditor's parcel 2005-005, and that a copy of the Auditor's Parcel Plat, as recorded, shall be attached hereto in substitution for the Exhibits referred to above. Page 9 of 9 LEGAL DESCRIPTION: ® .89oos,s:,,E ,~, so'~s'ss"w s~gs' ~ SURVEY DATE: ~1~/ ~c -7 ~¢c ~' '' ' ~¢d~ ~ OWNER: I~ ~B'~ ~5'r / I ~ LEGEND ~,. ~,- , ~~:~E c.~...,~oo~-oo.~,/Io ~,.~o.,,.. Su~ey Found SEC 12-79-7~,~N89~1'04"E ~ N89"01'04"E ~ ~ I/tN CONCRETE 1/2 "Reber, Orange Cop '11579 N89"Ol'04"E ~3~3 00' ~~ 570.48' ~ ~a~ ~I_ ~ Noted . ., . ~4,~q~0.7 ~_/~ ~ U~ ~ 2005*0OsP~CEL ,m' ~ ~ Ir/P~CEL' "B" 114/4 Secton~/4 SectionLne Line ..... ~ ~ I ~c ~ ~,,~rEL '~.~ ~~ Easement Line z 85 w SO 18 53 w o B2 , c~ -a~7 ~/ 124 27' /// ~ · ~ ~ T~ OF P~CEL N89"41'38"W~ / ~ CgR~II~L4 lIEU'4 ~ ~ ~OW~ ~t%/4 Pon o Be-nnn~/ ~ J' ~*,~- ~ ~ , ~g~/~ ~'~-~ ~:.~2ooF-oo6~ ~2 SE car H~,,~ ,~,~ Jl I U 4UU '~1C,',:C,'34"E ~t&~J ~ ~' ;~ 1 276.45' c89'O4'24"W / ' % SCALE (FEET) ..... 7~: I / ~ .¢c ~* 5500 ROW~ ~=...c,~' ..... - =- f b~ (BK 25 PO 55) _~_ ~___~ ............ ~ CAP '12502 PLAT DESCRIPTIONS PAREEL 2005-004 DESCRIPTION CURVE NO. DELTA P~ADIU$ ARC LENGTH TANGEN'F CHORD BEARING/DISTANCE A PART OF THE NORTHEAST 1/4 OF THE NORTHEAST 1/4 OF SECTION 12, TOWNSHIP A1 14' 02' 09" LT 1,000.00' ~44.97' 123.10' S 79' 34' 51" W 244.36' ?9 NORTH, RANGE 7 WEST OF THE 5TH P.M., IN THE CITY OF CORALVILLE, JOHNSON B1 36' 18' 56" RT 1,000.00' 633.83' 32T.OT' S 89: 16' ~5" E 623.27' COUNTY, IOWA AND DESCR]DED AS FOLLOWS: 82 33' 44' 33" LT 1,000.00' 588.92' 303.28' fl 87' 59' 34" W 580.45' COMMENCING AT THE NORTHEAST CORNER OF SAID SECTION 12: THENCE SOUTH 83 Z' ]4' 23" LT 1,000,00' 44.91' 22.46' S 73' 50' 58" e 44,91' 89°01'04~ WEST ALDN0 THE NORTH LINE OF SAIO NORTHEAST 1/4 OF THE NORTHEAST 1/4, A DISTANCE OF 503,49 FEET TO THE POINT OF BEOINNiNO~ THENCE SOUTH C1 18' 34' 21" LT 750.00' 243.11' 122.63' N 80' 24' 27" W 842.05' 0'18'53" WEST, T88.52 FEET; THENCE WESTERLY ALONG A CURVE CONCAVE SOUTHERLY WHOSE RADIUS IS 1000.00 FEET, WHOSE ARC LENGTH IS 44.91 FEET AND WHOSE CHORD BEARS SOUTH T3'50'58~ WEST, 44.91 FEET: THENCE CONTINUING WESTERLY ALONG A CURVE CONCAVE NORTHERLY WHOSE RADIUS IS 1000.00 FEET, - WHOSE ARC LENGTH IS 244,97 FEET AND WHOSE CHORD DEARS SOUTH T9°34'51'' WEST, 244.36 FEET~ THENCE SOUTH 8G°35'55'' WEST, 124.~? FEET TO A POINT ON THE WEST LINE OF SAID NORTHEAST 1/4 OF THE NORTHEAST 1/4~ THENCE NORTN 0'09'44" EAST ALONG SA[D WEST LINE, 845.55 FEET TO THE NORTHWEST Prepared by: C. Joseph Holland, Suite300, 123N. LinnSt. IowaCity, IA52245 319-354-0331 CHAPTER 28E ~GREEMENT BETWEEN CLEAR CREEK, LLC ; DEVELOPMENT COMPANY, INC.; THE CITY OF IOWA CITY; CITY OF CORALVILLE; AND~'..THE IOWA CITY COMMUNITY FOR DEDICATION OF A SCHOOL SITE IN CONNECTION PROJECT TO JOINTLY CONSTRUCT CAMP CARDINAL ROAD. THIS AGREEMENT is ~ade by and between City of Coralville, Iowa, a municipal corporation, ("Coralvi. ); the City of Iowa City, Iowa, a municipals] \ rorporation, City"); Iowa City Community School District "ICCSD"), Creek L.L.C., ("Clear Creek") Southgate Develo' Company ("Southgate") . WHEREAS, Coralville, ICCSD, Clear Creek, and Southgate desire to provide dedication of a School Site as part of a project to jointly co ruct Camp Cardinal Road from an area south of Clear Creek in Cor~ Tille southerly to Melrose Avenue in Iowa City, (the "Project"); WHEREAS, pursuant to Ch ~E of the Code of Iowa (2005), Iowa City, Coralville, ICCS] Clear :reek, and Southgate desire to enter into an agreement ]tlining 2heir respective duties and responsibilities regardin~ said Pro~ NOW, THEREFORE, IT AGREED AS Purpose. The pu~ of the agr~ is to provide for the dedication of a in con- with the Project and for payment of certain e: Denses in connecti n therewith. Consideration. The mutual cons deration herein is the undertaking of the ect and execution of this agreement by the Parties. No separate al entity. No separate legal entity is created by this Agreeme~ ~. The City Council of each City will administer the City's dut2 hereunder and the School Board of ICCSD will administer the District's duties hereunder. Filinq. The City. Clerk of Coralville shall file this Agreement wil the Secr, of State and record this Agreement in the Office of County Recorder as required by §28E.8 of the Code of Iowa (2005). DEDICATION OF COST SHARING AGREEMENT WHEREAS, Clear C~eek, L.L.C. ~ar Creek), Southgate Development Company, Ir ("Southgate"), he City of Iowa City ("Iowa City"), and the of Coralville ~Coralville") are the Parties to a Memorandum ~f Understanding ~ted as of December 21, 2001 ("Memorandum") establishes a eneral agreement for a Master Plan ("Master ") for develoPm ~t of approximately 462 acres of land; and, WHEREAS, the to that ~ndum contemplate the conveyance to the Iowa Cit Community )ol District (~ICCSD") of a School Site of 13 acres lore or ~s within the area included within the Master Plan; WHEREAS, Clear Creek, Iowa City, Coralville, and ICCSD desire to memorializ understandings relating to identification of and conveyal of the School Site; IT IS, THEREFORE AGREED FOLLOWS: 1. The approximate bou .es of the School Site are those as shown upon the attached E A hereto. The boundaries shall generally be as those lo are shown upon Exhibit A. The boundaries shall be sub to adjustment as further provided herein. The School Site be )roximately thirteen (13) acres and shall contain appr y ~n (10) useable acres. Useable acres shall be as proj by & Associates, Inc. based upon selection of a "cut e ~tion" the center of the School Site and grading of the S ~ool Site to ~ximately a 2% slope within the useable area. 2. The cent. line of the id Kennedy Parkway" has been defined by Snyde] &.Associates Inc. d is set out in Exhibit B attached hereto recognize that proposed alignment may be adjusted durin¢ ~he course of develo and construction of the roadway. 3. The rtles understand and agree it the alignment of the ~Old Camp Ca Road" as it abuts the ~ool Site as depicted upon Exhibil A has not been determined, and ay not be determined for some ir ~finite period. 4. Parties agree that in the even~ changes in the ali¢ of the proposed Kennedy Parkway are approved by all Parties, he south boundary of the School Site shall be adjusted to conform to such modified alignment. Page 2 of 9 The Parties agree that in the event changes in the alignment of Old Camp Cardinal Road are approved by all Parties, the east boundary of the School Site shall be adjusted to conform to such modified alignment. The Parties ree that the other boundaries of the School Site, as shown Exhibit A may be adjusted by Southgate, Clear Creek, and order to allow for effective use of the School Site by ICCSD a~d appropriate deyeloPment of abutting land by Southgate and Cl~r Creek. 5. Southc shall cause a%/Acquisition Plat to be prepared on behalf of establishing ~e preliminary boundaries for the School Site, whic shall be ~ased upon those shown upon the attached Exhibit A .nd the cen~erline of Proposed Kennedy Parkway as described in Ext bit B. T~%t Acquisition Plat shall be agreed upon by the Parties nd shal~ be recorded, with the understanding that it may be a revised or amended Acquisition Plat to adjust for location of Kennedy Parkway as provided for in this ~nt. 6. Clear Creek convey the property described in that Auditor's Parcel to I( D contemporaneous with recording of the Acquisition Plat. ~o the School Site by ICCSD shall be over adjoining land owned ear Creek by way of a temporary private right of way in a to be agreed upon by Clear Creek and ICCSD. The right of~ay .1 terminate and expire without further action upon complg'tion of Kennedy Parkway and acceptance as a public street. Prfor to time access will be available only over an unimprove~ and unsu right of way, unless otherwise agreed upon by a~d between Ci ear Creek and ICCSD. 7. At such time as th( alignment of the proposed Kennedy Parkway is fing'lly established the southerly boundary line of the School Site ~ay be adjusted Dy severance and annexation by Coralville and Iowa City, if to keeP the School Site wholly within Coralville, and )ropriate conveyances made. The alignment shall be deemed to been established when agreed to by the governing body or ~s of the municipality, or municipalities, having j to approve a subdivision plat or other proceedings necessary acceptance of the Proposed Kennedy P~rkway as a public street. When the alignment is deemed .ished , ICCSD shall deed to the appr. Opriate municipality or munici ~lities any portion of the School Site conveyed to ICCSD, as ~d in the Acquisition Plat referre~ to above, necessary to dedicate ~he right of way for the established alignment. In the event the alignment is eStabliShed and leaves a gap between the School Site and the establish~gnment, Clear Creek shall deed to ICCSD the property lying between,the right of way to Page 3 of 9 be dedicated and the south boundary line of the School Site, so that the School Site and the road right of way are contiguous. 8. At such time as the alignment of the Old Camp Cardinal Road is determined, the most easterly boundary line shall be adjusted by severance annexation by Coralville and Iowa City, if necessary, an )riate conveyances made. The alignment shall be deemedI have been established when agreed to by the governing body o bodies of the municipality, or municipalities, having jurisdict .on to approve a subdivision plat or other proceedings neces ary to acceptance of the Old/Camp Cardinal as a public road. / When the ali( nt is deemed establishe ICCSD shall deed to the appropriate muni~ .pality or municl any portion of the School Site conveyed ICCSD, as describ~ in the Acquisition Plat referred to above, ~sary to dedicat. ~he right of way for the established alignment. In the event the a gnment is and leaves a gap between the School Site the alignment, Clear Creek shall deed to ICCSD the ,ing between the right of way to be dedicated and the most boundary line of the School Site, so that the School and the road right of way are contiguous. 9. ICCSD will not st and will join in any documents reasonably necessary to ac. sh subdivision or other development of the land surrounding,/he~ ~ol Site. 10. In consideration of ~dication and conveyance of the School Site ICCSD, Io~a City, agree to pay to Clear Creek the total sumi~f $312,000. ~. ICCSD shall pay $200,000.00, Iowa City $56,000.Q~0, and Coralvil e $56,000.00. These sums shall be due and payabl~ in full upon veyance of the School Site to ICCSD. parties'~ agree The that ICCSD ~hall not be assessed for or otherwise be expected to share in or--~ontribute to the cost of the construction and/or improvement of ~ennedy Parkway, Old Camp Cardinal Road 'or New Camp Cardinal Ro~d, nor for installation of normal and ordinary utility services. HoWever, any costs associated with over-siZed infrastructure or utilities, beyond those normally required by applicable design standards ~nd specifically to serve the needs of ICCSD shall be paid wholly b~ICCSD. 11. ICCSD shall neither offer to ~or sell, convey, or otherwise transfer or dispose of any owneb~hip interest in the School Site without first offerin~, the ksame to Southgate Development Company Inc. for reacquisftion. ~outhgate shall have the ri~t to reacquire the School siteby payme~ of $200,000.00 to ICCSD, $56,000.00 to Iowa City, and $56,00~00~o Coralville, as may be adjusted according to the provisions set o~t below. In the Page 4 of 9 event that ICCSD should propose ~o offer to or to sell, convey, or otherwise transfer or dis' less than the entire School Site, the reacquisition payments from Southgate shal~ be prorated in the proportion of the fr of the acreage of/the property so affected. / ICCSD shall gate written noticgZ of the desire of ICCSD to offer or convey, or otherwise/transfer or dispose of all or part of th School Site, specifically identifying the portion of or interes in the School Site affected. Notice shall be effective upon rec ipt by Southgate. Southgate shall ~ve sixty days from the date of receipt of notiqe to tender the acquisition payments to ICCSD, Iowa City, and Coralville. If ~ent is not tendered to each on or before the sixtieth day, ~11 be free to dispose of the property described in the notice s it shall determine, free of claims by Southgate. The reacquisition shall be the initial acquisition payments as set out above adjusted by any increase in the CPI between index amount for the ~onth in which the initial acquisition payments are fully paid by Iowa City, and Coralville and the index amount for the month ~diately preceding the month in which Southgate receives written ce from ICCSD of the desire of ICCSD to offer or sell, convey:/ or lerwise transfer or dispose of all or part of the School ~ite no event shall the reacquisition payments be less that~ the [al acquisition payments set out above. / "CPI" shall mean and refer the Consumer Price Index - U.S. City Average, Urban Wage Earners nd Clerical Workers, Ail Items (base index year .1982-84=100) (CPi as published by the United States Department of Labor, of labor Statistics. If the manner in which/the CPI, as ed by the U.S. Department of Labor, shall ~ be substantially evised, including without limitation, a .change in the base inde ,ear, an adjustment shall be made by the parties based upon revised index which would produce results equivalent, or as nearl as possible equivalent, to those which would have been obtained the CPI has not been so revised. Thes~ provisions shall be a covenant unning with the land and shall bi~d the property and the success rs in interest of the parties/~o this Agreement. 12. This Agreement shall be effecti~ upon approval and execution by each and all of the public which are Parties hereto and upon execution of this Agreement by 'ate, and shall be binding upon the assigns and successors interest of the Parties. Page 5 of 9 13. Each of the Parties shall be considered a benefitted party by this Agreement and each and any of the Parties shall have the right to enforce performance 9f chis Agr~t by appropriate proceedings, judicial or otherwise. In the ~vent that legal proceedings are necessary to/e~ure performance /.f this Agreement, the prevailing Party or ~arties shall be e~titled to collect reasonable attorney's fe~ and costs of lit~ation from the non- prevailing Party or Parties. /~ Dated as of this ~ day of A~ii, 2005. Clea~ Creek, L.L.C. Teresa L. Morrow, Manager STATE OF IOWA ) ) SS: JOHNSON COUNTY ) This instrument was acknowle¢ ed before me on the __ day of , 2005 by Teresa L. ~w, as Manager of Clear Creek, L.L.C. (Stamp or Seal) / / Notary in and for the State of Iowa / Southgate )evelopment Company, Inc. / / by: Teresa Morrow, Vice-President STATE OF/IOWA ) / ) ss: JOHNSOW' COUNTY ) ~/his instrument was acknowledged before on the __ day of , 2005 by Teresa L. Morrow, as Vice-PreSident of Southgate Deve~pment Company, Inc. (Stamp or Seal) Notary Public in and for the State of Iowa Page 6 of 9 City of Iowa City Ci~Afforney's (~flce by: Ernest Lehman, Mayor ATTEST: City Clerk, Marian Karr STATE OF IOWA ) )SS: JOHNSON COUNTY ) This instrument was Eknowledged ~fore me on __ day of , 2005, by Ernest W. Lehman Marian K./Karr,/ the Mayor and City Clerk, respectively, of the City Iowa Cit~ Iowa. / N~ary Public for the State of Iowa ty of Coralville b Jim Faucett, Mayor ATTt : City ~rk, Nancy Beuter STATE OF IOWA ) , / JOHNSON COUNTY ))~s: / This instrument was acknowledged before on __ day of__, ~yor 2005, by Jim/~Faucett/~ ~m~ and Nancy Beuter, the and City Clerk, the City of Coralville, Iowa. respectively, / of / / / Notary Public for State of Iowa kx Page 7 of 9 Iowa City commu~ity School District by: Jan Leff, Bdard President ATTEST: Paul Bobeck~ Board Secretary STATE OF IOWA ) ~ TY )ss:/ JOHNSON COUN ) ~ This instrument was a~nowledg~.~ before me on __ day of , Cit c°mm nity Scho°~ JanyLeff.uBOard President a~d Paul Bobeck, Board Secretary, of Public for the State of Iowa Page 8 of 9 EXHIBIT LIST Exhibit A Te tive Plat of School Site Exhibit B Metes and Bounds description of t~ centerline of Kennedy Parkway, or graphic depi~ion thereof on platlof survey. The parnies agre~ that the information provided for in the Exhibits referred to a~ve is sen out in an Auditor's Parcel Plat recorded at Book 49, pares 89-90, Plat records of Johnson County, Iowa, upon which the Sch~oi Site is designated as Auditor's parcel 2005-005, and that a c~py of the Auditor's Parcel Plat, as recorded, shall be attache~ hereto in substitution for the Exhibits referred to above. ~ llllllllllllllll ~/::/2~ .t o4:~:s2 p. LEGAL DESCRIPTION: -89-90 ® .89~.53..E 3oo.oo,. NBg'25'50"W ~00 00' ~ ' '~ . ~ S~ ~- ~ CLEAR CREEK L.L.C. ~ s~C ~'~ ~K ~ LEGEND ' ~ NE CORNER SU~y Found ~t ~/~ $~/~ ~/~ NW COR ~ , N89~O1'O4'E 1~3.00' ~]~' ~ ,~,~ ~ ~ S~ CORNER OF ~/~ Section Line W/ C~ '3917 S0°18'53"W S86~35'55"W 124.27' oTx OF P~C~L N89'41'38"W /~ ~-~ ~ ~~ o 400 1309,45' ~C SEC 12-79-7 ' 589"04'24"W ~ 1319.59' ~/~ ~ 1,276.45' 589~04,24-w SCALE (FEET~ CURVE TABLE PLAT DESCRIPTIONS PARCEL 2005-004 DESCRIPT)ON CURVE NO. DELTA RADIUS ARC LENGTH TANGENT CHORD BRARING/DISTANCE A PART OF THE NORTHEAST 1/4 OF THE NORTHEAST 1/9 OF SECTION 12, TOWNSH[p A1 14" 02' 09" LT 1,000.00' 244,PT' 123. I0' S TB" 34' 51" W 244.36' 7B NORTH, RANGE 7 WEST OF THE 5TH P.M., IN THE CITY OF CORALVILLE, JOHNS0~ 81 36' 18' 56" RT 1.000,00' 633.83' 327.97' S 89' 16' 95" E 623.27' COUNTY, IOWA AND DESCRIBED AS FOLLOWS: 82 33' 44' 33" LT 1,000,00' _ 588.92' 303.S9' N 87° 59' 34" W 580 45' COMMENCING AT THE N . 1.000.00' '~' .91' 2 4 ' - · .... " " 0RTHEAST CORNER OF SA D SECTION 12: THENCE SOUTH C1 18" 34' 21" LT 2, 6 S ¢3 50 58 W 44,9 89 O1 04 WEST ALONG THE NORTH L NE OF SA D NORTHEAST 1/4 OF THE NORTHEAST 750.00' Z43, ' 2S,63' N 80° 24' 27" W 242,05 1/4, .... A DISTANCE OF SOS,49 FEET. TO THE POINT. OF BEG NN NO: THENCE SOUTH O 18 53 WEST, 788.52 FEET, THENCE WESTERLY ALONG A CURVE CONCAVE SOUTHERLY WHOSE RADIUS iS 1000,O0 FEET,,/WHOSE ARC LENGTH I5 44.91 FEET AND WHOSE CHORD BEARS SOUTH 73'50'58' W~.,~'~, 44.9I FEET: THENCE CONTINUING WESTERLY ALONG A CURVE CONCAVE N HERLY WHOSE RADIUS iS 1000.00 FEET. __ WHOSE ARC LENGTH iS 244.97 FE ND WHOSE CHORD SEARS SOUTH 79'34'5" WEST, 244,36 FE~T: THENCE $ N 86'35'55# WEST, 1Z4,27 FEET TO A POINT ON THE WEST LINE OF SAiD NO EAST 1/4 OF THE NORTHEAST 1/4: THENCE NORTH 0°09'44" EAST A G SAID WEST LINE. 845.55 FEET TO THE NORTHWEST CORNER OF SAID NOR ABT 1/4 OF THE NORTHEAST 1/4: THENCE NORTH 89°O1~04'' EAST ALONG SAID RTH LINE OF THE NORTHEAST 1/4 0F THE NORTHEAST 1/4, DISTANCE OF .51 FEET TO THE PO NT OF BEGINNING AND CONTAINING 7.76 ACRES (3 51 5.F,), PR TY SUBJECT TO ANY AND ALL EASEMENTS OF RECORD. PARCEL 2005-005 DESCRIPTION A PART OF THE NORTHEAST 1/4 OF THE NORTHEAST 1/4 OF SECTION 12, TOWNSHIP 9NORTH. RANGE 7 WEST OF THE 5TN P-M., IN THE CITY OF CORALV]LLE, JOHNSON NTY, IOWA AND DESCRIBED AS FOLLOWS: NC AT THE NORTHEAST CORNER OF SAID SECTION 12; THENCE SOUTH ST ALONG THE EAST LINE OF SA D NORTHEAST 1/4 0P THE NORTHEAST CE OF 511.R3 FEET TO THE SOUTHEAST CORNER OF PARCEL "B" AS REEK SUBDIVISION RECOROED IN BOOK 25 PAGE 53; THENCE SOUTH G THE SOUTH LINE OF SAID PARCEL "B"o 33,O0 FEET TO A T-OF-WAY LiNE OF PRESENTLY KNOWN AS CAMP CARD HAL ADVERTISEMENT FOR BIDS CAMP CARDINAL ROAD EXTENSION PROJECT 2005 Sealed bids for the Camp Cardinal Road Extension Project are to be received by the City of Coralville, Iowa, until 2:00 PM, April 12, 2005, or at a later date and/or time as determined by the City of Coralville, with notice of said later date and/or time to be published as required by law. Thereafter the bids will be opened by the City of Coralvi[le, and thereupon referred to the Council of the City of Iowa City, Iowa, for a recommendation of action upon bids at its next meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 PM on the 19th day of April, 2005, or at a later date and/or time as determined by the Director of Public Works or designee, with not[ce of said later date and/or time to be published as required by law, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. The work will involve the following: construction of portland cement concrete pavement, traffic signalization, storm sewer, retention pond, water main and all other work as included in the plans and specifications. All work is to be done in strict compliance with plans and specifications prepared by Snyder & Associates, Inc., which have heretofore been approved by the Iowa City, City Council, and are on file for public examination in the City Clerk's office. Whenever reference is made to the "Standard Specifications," it shall be the "Standard Specifications for the Series of 2001 Highway and Bridge Construction" of the Iowa Department of Transportation, as modified. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by either of the following forms of bid security; (1) a certified or cashier's check drawn on a solvent Iowa bank or a bank chartered under the laws of the United States or a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, in an amount equal to 10% of the bid, (2) a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in a penal sum of 10% of the bid. The bid security shall be made payable to the Treasurer of the City of Coralville, Iowa, and shall be forfeited to the City of Coralville as liquidated damages in the event the successful bidder fails to enter into a bond satisfactory to the City insuring the faithful performance of the contract and maintenance of said work, if required, pursuant to the provisions of this notice and the other contract documents. Checks of the lowest two or more bidders may be retained for a period of not to exceed forty-five (45) days until a contract is awarded or rejection is made. Other checks will be returned after the canvass and tabulation of the bids is completed and reported to the City Council. The City will issue a sales tax exemption certificate for all materials purchased on the project. The City will issue the appropriate tax exemption certificates and authorization letters to the Contractor and all subcontractors completing work on the project. Tax exemption certificates are applicable only for the specific project for which the tax exemption certificate is issued. AB-] Contractor shall provide a listing to the City identifying all appropriate subcontractors qualified for use of the tax exemption certificate. Contractor and subcontractors may make copies of the certificate and provide to each supplier providing construction material a copy of the tax exemption certificate. Payment to the Contractor will be made as specified in the "Standard Specifications" Section 1109. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council and shall guarantee the prompt payment of all materials and labor and protect and save harmless the City from claims and damages of any kind caused by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of one year from and after its completion and acceptance by the City. The following limitations shall apply to this project: Starting Date: May 9, 2005 Substantial Completion of Stages lA & lB by: August 19, 2005 Substantial Completion of Stage 2 by: November 18, 2005 Substantial Completion of Stage 3 by: July 28, 2006 Final Restoration Completion by: September 15, 2006 Liquidation Damages: $500/day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at the office of Snyder & Associates, Inc., 5005 Bowling Street SW, Cedar Rapids, Iowa 52404, by bona fide bidders. Return all plans and specifications to the City Engineer's office in good condition within fifteen (15) days after the opening of bids. Prospective bidders are advised that the City of Coralville desires to employ minority contractors and subcontractors on City projects. The City Council reserves the right to reject any and all bids, to waive technicalities or irregularities and to enter into such contract as it shall deem to be to the best interests of the City. The City Council reserves the right to defer acceptance of any proposal for a period not to exceed forty-five (45) calendar days from the date of receiving bids. The Contractor awarded the contract shall submit, before starting construction, a list of proposed subcontractors along with quantities, unit prices and dollar amounts that each subcontractor will perform. If no minority business enterprises (MBE) are utilized, the Contractor shall furnish documentation of all efforts to recruit MBE's. A listing of minority contractors is available and can be obtained from the City Engineer's Office. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa Reciprocal Preference Act (SF 2160) applies to the contract with respect to bidders who are not Iowa residents. Published upon order of the City Council of Iowa City, Iowa. /s/Marian Karr, City Clerk AB-2 Prepared by: Ron Gaines, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319)356-5145 RESOLUTION NO. 05-174 RESOLUTION RECOMMENDING THE AWARD OF A CONTRACT BY THE CITY OF CORALVILLE FOR CONSTRUCTION OF THE CAMP CARDINAL ROAD EXTENSION PROJECT. WHEREAS, Streb Construction Co., Inc. of Iowa City has submitted the lowest responsible bid of $4,385,943.68 for construction of the above-named project. WHEREAS, the City of Coralville will be the contracting authority for the above project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The contract for the construction of the above-named project is hereby recommended to be awarded to Streb Construction Co., Inc., subject to the condition that awardee is deemed qualified by the City of Coralville. 2. The City of Coralville and/or the Mayor are hereby authorized to sign the contract for construction of the above-named project. Passed and approved this 3rd day of May ,20 05 cI'r~'-CLERK ~'i~ ~,tto~y~r Office' It was moved by t~'i ] burn and seconded by 0' Donne] ] the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Elliott X Lehman X O'Donnell × Vanderhoef X Wilbum pweng/res/campcardprjawrdcon.doc 4/05 Prepared by: Ron Gaines, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319)356-5145 RESOLUTION NO. 05-175 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE DUBUQUE STREET/FOSTER ROAD INTERSECTION IMPROVEMENT PROJECT STP-U-3715(625) 70-52 PROJECT. WHEREAS, Metro Pavers, Inc. of Iowa City has submitted the lowest responsible bid of $1,941,285.45 for construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The contract for the construction of the above-named project is hereby awarded to Metro Pavers, Inc., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 3rd day of Ma,y ,20 05 CITY C"EERK It was moved by Bai ]ey and seconded by Vanderhoef the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Elliott X Lehman X O'Donnell X Vanderhoef X Wilburn pweng/res/d ubfosterawrdcon.doc 4~05 NOTICE TO BIDDERS STATE OF IOWA - Sealed bids will be received on April 19, 2005 by the Iowa Department of Transportation at the Office of Contracts in Ames, Iowa until 10 o'clock A.M., C.T., for various items of construction and/or maintenance work. Plans, specifications and proposal forms for the work may be seen and secured at the Office of Contracts, Iowa Department of Transportation, 800 Lincoln Way, Ames, Iowa until noon on the day previous to the letting. Mailed bids are to be sent to the Iowa Department of Transportation, Office of Contracts, 800 Lincoln Way, Ames, Iowa 50010. Staff will be available at the Office of Contracts the day previous to the letting and the day of the letting for the dropping off of bids during regular business hours 7:30 a.m. to 4:30 p.m. The Iowa Department of Transportation (DOT) uses the Bid Express website (www.bidx.com) as an official depository for electronic bid submittal. The Iowa DOT will ensure that this electronic bid depository is available for a two-hour period prior to the deadline for submission of bids. In the case of disruption of national communications or loss of services by www.bidx.com during this two-hour period, the Iowa DOT will delay the deadline for bid submissions to ensure the ability of potential bidders to submit bids. Instructions will be communicated to potential bidders. Opening and reading of the bids will be performed at the Iowa Department of Transportation, Ames, Iowa after 10:30 A.M. on the same date such bids are scheduled to be received, unless otherwise specified by the Iowa Department of Transportation All proposals must be filed on the forms furnished by the Iowa Department of Transportation, Contracts Office, sealed and plainly marked. Proposals containing any reservations not provided for in the forms furnished will be rejected. The Iowa Department of Transportation reserves the right to waive technicalities and to reject any or all bids. A Proposal Guarantee not less than the amount as set forth in the proposal form shall be filed with each proposal. The Proposal Guarantee shall be in the form of a certified check or credit union certified share draft, cashier's check, money order or bank draft drawn on a solvent bank or credit union. Certified checks or credit union certified share drafts shall bear an endorsement signed by a responsible official of such bank or credit union as to the amount certified. Cashier's checks, money orders or bank drafts shall be made payable either to the Contracting Authority or to the bidder and, where made payable to the bidder, shall contain an unqualified endorsement to the Contracting Authority signed by the bidder or the bidder's authorized agent. A properly completed Contractor's Bid Bond (Form No. 650001), or a properly completed Contractor's Annual Bid Bond (Form No. 650043), both available from the Iowa Department of Transportation, Office of Contracts, may be used in lieu of that specified above. The contracting authority will issue an exemption certificate for the purchase or use of building materials, supplies, and equipment that will be used in the performance of the construction contract, as provided by Iowa Code Sections 422.42(16), 422.42(17) and 422.47(5). Failure to execute a contract and file an acceptable Performance Bond and Certificate of Insurance within 30 days of the date of the approval for awarding the contract, as herein provided, will be just and sufficient cause for the denial of the award and the forfeiture of the proposal guarantee. The Iowa Department of Transportation (or other approved contracting authority) hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in ~onsideration for an award. On Federal Aid projects, where disadvantaged business enterprise goals have been established, the bidder is required to complete and submit form 102115 with the bid documents. On all projects without goals, the contractor must show that affirmative actions have been made to seek out and consider disadvantaged business enterprises as potential sub-contractors. Some of the projects may be listed in multiple proposals (as an individual project or as part of a combined package of projects). The Contracting Authority will determine which combination of proposals produce the lowest bid for these projects. The listing of projects, and details of the project, for which bids are to be taken will be available to potential bidders and suppliers three (3) weeks prior to the letting dates at the following locations: · Posted on the Internet at www.bidx.com/Iowa · Available in the Iowa Department of Transportation's "Weekly Letting Report" · Available by calling the Office of Contracts of the Iowa Department of Transportation at 515-239- 1414. Minimum wage rates for all Federal Aid projects have been predetermined by the Secretary of Labor and are set forth in the specifications. However, this does not apply to projects off the Federal-Aid System. All Federal Aid projects are subject to the Work Hours Act of 1962, P. L. 87-581 and Implementing regulations. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced within the State of Iowa, and also, a resident bidder shall be allowed a preference as against a non-resident bidder from a state or foreign country which gives or requires a preference to bidders from that state or foreign country both on projects in which there are no Federal Funds involved. IOWA DEPARTMENT OF TRANSPORTATION OFFICE OF CONTRACTS TELEPHONE: 515-239-1414 Bid Order: 106 DBE Goal: 2.50 % Work Type: PCC PAVEMENT - GRADE/REPLACE Guarantee: $125,000.00 Project(s): JOHNSON STP-U-3715(625)--70-52 DUBUQUE STREET PCC PAVEMENT - GRADE/REPLACE FROM TAFT SPEEDWAY TO 700' SOUTH OF 1- 8O Prepared by: Denny Gannon, Asst. City Engineer, 410 E. Washington St., Iowa City, IA 52240 (319)356-5142 RESOLUTION NO. 05-176 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE MEADOW STREET BRIDGE REPLACEMENT AND DOVER STREET DRAINAGE BASIN IMPROVEMENTS PROJECT [BROS- 3715(626)-8J-52]. WHEREAS, Iowa Bridge & Culvert, L.C. of Washington, Iowa has submitted the lowest responsible bid of $650,882.60 for construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The contract for the construction of the above-named project is hereby awarded to Iowa Bridge & Culvert, L.C., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond and insurance certificates. Passed and approved this 3rd day of Nay ,20 05 Approved by cITY'C:~.ERK City Attorney's Office It was moved by Vanderhoef and seconded by 0'Donnell the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Elliott X Lehman X O'Donnell X Vanderhoef X Wilburn pweng/res/BROS-3175(626)awrdcon.doc NOTICE TO BIDDERS STATE OF IOWA - Sealed bids will be received on April 19, 2005 by the Iowa Department of Transportation at the Office of Contracts in Ames, Iowa until 10 o'clock A.M., C.T., for various items of construction and/or maintenance work. Plans, specifications and proposal forms for the work may be seen and secured at the Office of Contracts, Iowa Department of Transportation, 800 Lincoln Way, Ames, Iowa until noon on the day previous to the letting. Mailed bids are to be sent to the Iowa Department of Transportation, Office of Contracts, 800 Lincoln Way, Ames, Iowa 50010. Staff will be available at the Office of Contracts the day previous to the letting and the day of the letting for the dropping off of bids during regular business hours 7:30 a.m. to 4:30 p.m. The Iowa Department of Transportation (DOT) uses the Bid Express website (www.bidx.com) as an official depository for electronic bid submittal. The Iowa DOT will ensure that this electronic bid depository is available for a two-hour period prior to the deadline for submission of bids. In the case of disruption of national communications or loss of services by www.bidx.com during this two-hour period, the Iowa DOT will delay the deadline for bid submissions to ensure the ability of potential bidders to submit bids. Instructions will be communicated to potential bidders. Opening and reading of the bids will be performed at the Iowa Department of Transportation, Ames, Iowa after 10:30 A.M. on the same date such bids are scheduled to be received, unless otherwise specified by the Iowa Department of Transportation All proposals must be filed on the forms furnished by the Iowa Department of Transportation, Contracts Office, sealed and plainly marked. Proposals containing any reservations not provided for in the forms furnished will be rejected. The Iowa Department of Transportation reserves the right to waive technicalities and to reject any or all bids. A Proposal Guarantee not less than the amount as set forth in the proposal form shall be filed with each proposal. The Proposal Guarantee shall be in the form of a certified check or credit union certified share draft, cashier's check, money order or bank draft drawn on a solvent bank or credit union. Certified checks or credit union certified share drafts shall bear an endorsement signed by a responsible official of such bank or credit union as to the amount certified. Cashier's checks, money orders or bank drafts shall be made payable either to the Contracting Authority or to the bidder and, where made payable to the bidder, shall contain an unqualified endorsement to the Contracting Authority signed by the bidder or the bidder's authorized agent. A properly completed Contractor's Bid Bond (Form No. 650001), or a properly completed Contractor's Annual Bid Bond (Form No. 650043), both available from the Iowa Department of Transportation, Office of Contracts, may be used in lieu of that specified above. The contracting authority will issue an exemption certificate for the purchase or use of building materials, supplies, and equipment that will be used in the performance of the construction contract, as provided by Iowa Code Sections 422.42(16), 422.42(17) and 422.47(5). Failure to execute a contract and file an acceptable Performance Bond and Certificate of Insurance within 30 days of the date of the approval for awarding the contract, as herein provided, will be just and sufficient cause for the denial of the award and the forfeiture of the proposal guarantee. The Iowa Department of Transportation (or other approved contracting authority) hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. On Federal Aid projects, where disadvantaged business enterprise goals have been established, the bidder is required to complete and submit form 102115 with the bid documents. On all projects without goals, the contractor must show that affirmative actions have been made to seek out and consider disadvantaged business enterprises as potential sub-contractors. Some of the projects may be listed in multiple proposals (as an individual project or as part of a combined package of projects). The Contracting Authority will determine which combination of proposals produce the lowest bid for these projects. The listing of projects, and details of the project, for which bids are to be taken will be available to potential bidders and suppliers three (3) weeks prior to the letting dates at the following locations: . · Posted on the Internet at www.bidx.com/Iowa · Available in the Iowa Department of Transportation's "Weekly Letting Report" · Available by calling the Office of Contracts of the Iowa Department of Transportation at 515-239- 1414. Minimum wage rates for all Federal Aid projects have been predetermined by the Secretary of Labor and are set forth in the specifications. However, this does not apply to projects off the Federal-Aid System. All Federal Aid projects are subject to the Work Hours Act of 1962, P. L. 87-581 and Implementing regulations. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced within the State of Iowa, and also, a resident bidder shall be allowed a preference as against a non-resident bidder from a state or foreign country which gives or requires a preference to bidders from that state or foreign country both on projec'~s in which there are no Federal Funds involved. IOWA DEPARTMENT OF -r RA;,ISPORTATION OFFICE OF CONTRACTS TELEPHONE: 515-239-1414 Bid Order: 009 DSE Goal: 2.50 % Work Type: BRIDGE REPLACEMENT - CCS Guarantee: $37,500.00 Project(s): ,JOHNSON - BROS-3715(626)-.-8J-52 MEADOW STREET BRIDGE REPLACEMENT- CCS OVER THF S. BRANCH OF RALST,')N CREEK, 13, T79N, R6W