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HomeMy WebLinkAbout2005-06-09 Info Packet -- CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org June 9, 2005 MISCELLANEOUS ITEMS IP1 Tentative Future Council Meetings and Work Session Agendas IP2 Memorandum from Mayor Lehman to Jim Leach, Tom Harkin, Charles Grassley: Transportation appropriation for McCollister Boulevard extension project; Iowa City, IA. IP3 Letter from Mayor Lehman to Mayor Fausett: Congratulations on Hotel/Conference Center Project IP4 E-mail from Council Member Bailey: Creative Class/Economy Meeting June 17 IP5 E-mail from Terry M. Cunningham to Mayor Lehman: US Conference of Mayors IP6 E-mail from Bob Welsh to Council Member Elliott: June 13th Task Force Meeting on Aging IP7 Letter from JCCOG Traffic Engineering Planner to Residents of the 300 block of Fourth Avenue: Potential traffic calming in the 300 block of Fourth Avenue IP8 Memorandum from the City Engineer to the City Manager: 2005 Asphalt Resurfacing Project IP9 E-mail from the Chief of Police to the City Manager: Grant Application IP'I0 1st 168th Infantry Air Assault Ceremony June 6, 2005 [submitted by Mayor Pro rem Wilburn] IP11 E-mail from Douglas D. Elliott: Version 1 of email to Leadership Group IP12 Letter from Marlene J. Perrin to the City Manager: Thank you for summer youth bus passes IP13 Minutes: April 27 Joint Meeting of the City Councils of Coralville, Iowa City and North Liberty; The Johnson County Board of Supervisors and the Iowa City Community School District Board of Directors I PRELIMINARY DRAFT/MINUTES IP14 Board of Adjustment: May 11, 2005 IP15 Historic Preservation Commission: May 26, 2005 IP16 Historic Preservation Commission: June 2, 2005 I .~ ~ I 06'09'05 ~7~ ~=~ .~ IP1 ~ City Council Meeting Schedule and ~ Work Session Agendas June 7,200~ CITY OF IOWA CITY www.icgov.org FUTURE MEETINGS AND AGENDAS I TENTATIVE · MONDAY, JUNE 20 Emma J. Harvat Hall 6:30p Council Work Session · TUESDAY, JUNE 21 Emma J. Harvat Hall 7:00p Regular Formal Council Meeting · MONDAY, JULY 4 Emma J. Harvat Hall Independence Day - City Offices Closed · TUESDAY, JULY 5 Emma J. Harvat Hall TBD Special Council Work Session Regular Formal Council Meeting · MONDAY, JULY 18 Emma J. Harvat Hall 6:30p Special Council Work Session · TUESDAY, JULY 19 Emma J. Harvat Hall 7:00P Regular Formal Council Meeting · MONDAY, AUGUST 1 Emma J. Harvat Hall 6:30p Council Work Session TUESDAY, AUGUST 2 Emma J. Harvat Hall 7:00p Regular Formal Council Meeting · MONDAY, AUGUST 15 Emma J. Harvat Hall 6:30p Council Work Session · TUESDAY, AUGUST 16 Emma J. Harvat Hall 7!00p Regular Formal Council Meeting ~ MONDAY, SEPTEMBER 5 Emma J. Harvat Hall Labor Day - City Offices Closed · TUESDAY, SEPTEMBER 6 Emma J. Hah/at Hall TBD Special Council Work Session Regular Formal Council Meeting · MONDAY, SEPTEMBER 19 Emma J. Harvat Hall 6:30p Council Work Session · TUESDAY, SEPTEMBER 20 Emma J. Harvat Hall 7:00p Regular Formal Council Meeting , ,.. CITY OF IOWA CITY 410 East Washington Street Iowa City. Iowa $2240-1826 (3J9) 356-$000 June 2, 2005 (319) 356-5009 FAX www.icgov.org The Honorable Jim Leach 2186 Rayburn House Office Building Washington, D.C. 20515 Re: Transportation appropriation for McCollister Boulevard extension project; Iowa City, IA Dear Mr. Leach: We are eagerly awaiting resolution of the conference committee which is considering the federal transportation funding legislation that has been approved by the Senate and House of Representatives. The legislation includes our McCollister Boulevard extension project in the amount of $2.5 million. This project remains the number one priority for the City of Iowa City in terms of a special appropriation through the federal transportation funding bill. We would appreciate any consideration you can give to full funding of this project in the amount of $5.0 million, as we originally requested. As always, your efforts on behalf of the City of Iowa City are greatly appreciated. Ernest W. Lehman Mayor ~o u nc~,/,,rs/mC i toooY, i.,~r~nnda~c'eoor i" l CITY OF IOWA CITY www.icgov.org CITY COUNCIL Ernest W. Lehman June 8, 2005 Mayor Ross Wilburn Mayor Jim Fausett Mayor Pro Tern City of Coralville Regenia Bailey 1512 7th Street Connie Champion Coralville, IA 52241 Bob Elliott Mike O'Donnell Dee Vanderhoef Dear Jim: On behalf of the Iowa City City Council, City employees, and citizens of our community, we offer our congratulations to you in the completion of, as well as the beginning of, your long-planned hotel/conference center project. Knowing the efforts and all that went into this project, you are to be commended for this undertaking. Best wishes, and we look forward to the addition of these new facilities to our area economy. Ernest W. Lehman Mayor rngr/Rrs/holeLdoc cotmcil~iowa-city.org 410 E. Washington Street Iowa City, IA 52240 Phone: (319)356-5010 Fax: (319) 356-5009 Page 1 of 2 I 06-09-05 I Marian Karr IP4 From: Regenia Bailey [bailey@avalon.net] Sent: Wednesday, June 08, 2005 2:34 PM To: Marian Karr Subject: re: info packet Marian, Is it too late to get this into tomorrow's info packet? Tom wanted me to be sure that the rest of the Council knew about this and I thought that would be the best way. Regenia ..... Original Message ..... From: Tom Cilek [mailto:tcilek@westbankiowa.com] Sent: Monday, June 06, 2005 8:57 AH Subject: .June 17 You are invited to attend the next creative class/economy meeting at 7:20 a .m. on Friday, June 17 at the Brown Deer Golf Course in Coralville. The City of Coralville has graciously agreed to host us and provide us with coffee, juice and rolls--or maybe fruit--thank you Kelly and Mayor Fausett and Meg Bailey (who manages the clubhouse facility). Peggy Whitworth will lead the meeting together with Andy Stoll, Ron Corbett and me. If you have suggestions for the meeting, please call or email me or email Peggy at peggy~.brucemore.org. By the way the loveliest party of the year will be at Brucemore on Saturday, June 18 so Peggy is a bit busy the days and I really appreciate her willingness to lead this meeting. The agenda will be something like the following 1) Report on the plans for the Richard Florida visit which will occur on Tuesday, October 11. We hope that Florida will do 3 things for us that day: 1)P-One luncheon; 2) participate in the Great Places event announcing the 3 great place in Iowa (Governor Vilsack will be here!) 3) speak at the University of Iowa lecture that evening, and hopefully much more-- Josh Schamberger and a committee are leading the effort on the events of the week of October 11-15; 2) Report on the Great Places application from the "creative corridor" -- the new favorite term for our region; 3) update on the free wireless effort lead by the James Gang; 4) Report from Ron Corbett on the Cedar Rapids form of government issue; 5) Reports from the Chamber and/or P-One and ICAD, or the CR downtown district; 6) other We may adjourn 8 or it could 8:15 a.m., It would be very helpful if you could email me if you plan to attend to assist us in the planning for the food. Also, everyone is invited to these meetings--our goal is to be inclusive--so if you have a friend or business associate who would like to join us, please invite them and bring them. Our group is committed to growing the economy and the population of our region and the state. Economic growth is the central mission of our group. To achieve the goal of economic growth, we believe that the principles that Richard Florida has set forthin his first book are essential to economic growth. The key Florida principles are: 1 ) diversity and tolerance--a commitment to be welcoming and inclusive of all people--and a commitment to respect the abilities and beliefs of all people. We believe that everyone has the right to have a "seat at the table" and significant contributions can be made by any one who is committed to the cause; 2) the importance of the cultural arts (defined broadly --more that the symphony and the museums--music venues, etc) and diverse recreational opportunities; 3) the importance of regionalism through creating meaningful relationship among people who want to make a difference We also support the importance of the need for a competitive tax structure (the commercial property tax rate in Iowa is killing us -it may the most importance issue facing the state) and infrastructure--roads, etc, By working together we can renew the spirit of the state and grow it! The goal is to have fun on June 17 and Peggy will be in charge of that! 6/8/2005 Page 2 of 2 Let me know if you want to join us on June 17. Tom Tom Cilek Senior Vice President West Bank Telephone: 319-358-5648 Facsimile: 319-887-2551 tcilek@westbankiowa.com Your satisfaction is very important to the success of West Bank. Comments about the quality of service I have provided are encouraged and may be directed to Katy Mackay, our director of marketing at (515) 222.2359 or Tom Stanberry, our Chairman at (515) 222.2308 or via email at kmackay~westbankiowa.com or tstanberry@westbankiowa.com. This e-mail, including attachments, is covered by the Electronic Communications Privacy Act, 18 U.S.C. 2510-2521, is confidential, and may be legally privileged. If you are not the intended recipient, you are hereby notified that any retention, dissemination, distribution, or copying of this communication is strictly prohibited. Please reply to the sender that you have received the message in error, and then please delete it. Thank you. 6/8/2005 I 06-09-05 I Marian Karr IP5 From: Terry Cunningham [cunninghamt50@msn.com] Sent: Wednesday, June 08, 2005 2:23 PM To: council@iowa-city.org Subject: Re: US Conference of Mayors Dear Mayor Lehman: The following resolutions will be introduced by Mayor Richard M. Daley of Chicago, at the US Conference of Mayors, which begins this Friday, June 10, 2005. I would urge you to vote yes on these resolutions which have been discussed in both the state and federal level, and will make tremendous strides to allowing disabled individuals to live in Home and Community Based settings, and not institutions. The support of the US Conference of Mayors will send a clear message to state and federal legislators that there is support nationwide for these resolutions to be enacted and funded using both federal and state dollars. Sincerely, Terry M. Cunningham. 554 Westside Dr. Iowa City, IA 54426. 319-338-7481 Resolution No. 22 Submitted By: The Honorable Richard M. Daley Mayor of Chicago MONEY FOLLOWS THE PERSON ACT OF 2005 1. WHEREAS, the 1999 Supreme Court Olmstead v. L.C. decision ruled that unnecessary segregation of people with disabilities is discriminatory under the Americans with Disabilities Act; and 2. WHEREAS, people with disabilities want to choose where they want to live and be a part of their communities; and 3. WHEREAS, over 70 percent of Medicaid dollars spent on long term care is spent on institutional services, leaving only 30 percent for all community services; and 4. WHEREAS, the institutional bias of Medicaid results in isolating people with disabilities by limiting their choices of where they can live and receive support services; and 5. WHEREAS, the money follows the person model has been recognized by the Centers of Medicare and Medicaid Services of the U.S. Department of Health and Human Services as the best practice for ending unnecessary institutionalization consistent with the Olmstead decision; and 6. WHEREAS, the Money Follows the Person Act of 2005 would allow people with disabilities to transfer the funds they receive in institutions to pay for long-term care in more integrated, community-settings; and 7. WHEREAS, the Money Follows the Person Act of 2005 would help states comply with the Olmstead decision by providing people with disabilities the choice to live in their ! communities near family and friends; and 8. NOW, THEREFORE, BE IT RESOLVED that The U.S. Conference of Mayors supports local and state efforts to ensure the civil rights of people with disabilities of all ages to receive community-based services and supports; and 9. BE IT FURTHER RESOLVED, that The U.S. Conference of Mayors urges Congress to enact S. 528, the Money Follows the Person Act of 2005. Resolution No. 34 Submitted by: The Honorable Richard M. Daley Mayor of Chicago INCLUSIVE HOME DESIGN ACT OF 2005 1. WHEREAS, the U.S. 2000 Census indicates that approximately 20 percent of the American population has a disability, and that by 2030 there will be over 70 million seniors; and 2. WHEREAS, with the population aging and the likelihood of developing a disability or other mobility limitations increasing with age, the growth in the number of people with disabilities can be expected to rise dramatically; and 3. WHEREAS, only five percent of new single family homes and town homes built with federal assistance require any access features that make it possible for people with disabilities to live or visit; and 4. WHEREAS, visitability is an inclusive design approach that integrates a limited number of crucial accessibility features, such as no step entries, doorways with 324 clear passage space and at least one accessible bathroom into newly built homes; and 5. WHEREAS, visitability features would allow seniors to stay in their homes longer and people with disabilities to visit friends and families in their homes, thereby enhancing quality of life and community living; and 6. WHEREAS, numerous municipalities and states across the country, including Chicago, Naperville, Bolingbrook and Urbana, Illinois; Atlanta, Georgia; Pima County, Arizona, Vermont, Texas and Kansas have adopted visitability standards in their building codes; and 7. WHEREAS, the Inclusive Home Design Act of 2005 would require all newly constructed single family homes and town houses receiving federal funds to meet basic visitability features; and 8. NOW, THEREFORE, BE IT RESOLVED that the U.S. Conference of Mayors strongly supports the independence of persons with disabilities and seniors by promoting the concept of including visitability standards to increase access to the homes of friends, family and neighbors; and 9. BE IT FURTHER RESOLVED, that the U.S. Conference of Mayors supports local and state initiatives to promote visitable housing and urges Congress to enact H.R. 1441, the Inclusive Home Design Act of 2005. Page 1 of 1 Marian Karr IP6 From: Steve Atkins Sent: Wednesday, June 08, 2005 8:26 AM To: *City Council Subject: FW: June 13th Task Force Meeting ..... Original Message ..... From: WELSHBOB~aol.com [mailto:WELSHBOB~aol.com] Sent: Tuesday, May 24, 2005 11:25 AM To: ElliottB53~aol.com Cc: Steve Atkins Subject: June 13th Task Force Meeting Bob: I hope you will invite all members of the City Council to the June 13th meeting of the Johnson County Task Force on Aging. At 2:00 Dr. Brian Kaskie, U of I College of Public Health, will present the Master Report from the Johnson County Consortium on Successful Aging. The focus of this group has been to discover what can be done to make Johnson County an even friendlier place for seniors to live. Our hope is that the information gathered and suggestions generated will be of help to decision makers and service providers. Following this presentation, work will be completed this summer on four separate reports: Health and Supportive Services, Housing, Transportation and Mobility, and Successful Aging (Education, leisure, employment, etc.) These will contain more specific recommendations. I hope that many of the Council members will be able to attend. YOU WILL NOTE I HAVE SENT A COPY OF THIS E-MAIL TO STEVE ATKINS since he was in on the start of this process a couple years ago. 6/8/2005 l_ June 3, 2005 ~ ~_ ~,~ CITY OF IOWA CITY 410 East Washington Street Residents of the 300 block of Fourth Avenue Iowa city, Iowa 52240-1826 (319) 356-~000 Re: Potential traffic calming in the 300 block of Fourth Avenue (319) 356-5009 FAX www,icgov.org Dear Resident: This past winter the City received a petition from residents in the 300 block of Fourth Avenue requesting to be considered for the City's Traffic Calming Program. The City completed an evaluation and deemed the street qualifies for the program based on the average daily traffic volume of more than 500 vehicles per day. A public meeting was held with neighborhood residents in May to discuss the program and the available alternatives. At this meeting neighborhood residents decided that speed humps would be the best solution. Speed humps are not the same as speed bumps. Speed bumps are used to slow traffic in parking lots and must be driven over very slowly. There is a speed bump located at the north end of Fourth Avenue prior to entering the City High parking lot. Speed humps are 12 feet in length with a maximum height of 3 inches in the center as shown in the attached drawing. A speed hump is meant to be driven over at the posted speed limit. The next step in the City's Traffic Calming Program evaluation is a survey of the affected neighborhood. The 'heighborhood' is defined by the City Council as all residential dwelling units on property which is contiguous to this block of Fourth Avenue, as well as all residential dwellings on any street which must use this block of Fourth Avenue. This results in a survey of 15 affected properties. City High School will also be included in the survey (one vote), as they use this block of Fourth Avenue to gain access to their south parking lot. The enclosed postage paid survey card has been provided to you so that you can indicate to us whether or not you are in favor of the proposed speed humps in the 300 block of Fourth Avenue. The Citys Traffic Calming Program is not intended to have the City impose unwanted traffic calming devices on a neighborhood. It is intended to allow a neighborhood to deteCmine if they wish to have traffic calming devices installed. The neighborhood survey must indicate that at least 60% of neighborhood residents responding are in favor of the proposed traffic calming installation. Otherwise, the proposal will not be forwarded to the City Council for consideration. To clarify, each residence receives one vote, not each resident. If the proposal receives at least 60% approval from your neighborhood, it will be forwaCded to the City Council for consideration. The City Council will make the final decision. Comments on the proposal from iowa City Transit, Fire Department, Police Department, Ambulance Service and Department of Public Works will also be provided to the City Council. If approved by the City Council, we will install the speed humps in locations shown on the enclosed diagram by fall. Signs will also be installed warning motorists of the speed humps ahead. Thank you for your consideration of this matter. Please return your survey postcard no later than June 20, 2005. If you have any questions, I can be contacted at 356-5254 or anissa-williams@iowa-city, org. Sincerely, , , Anissa Williams JCCOG Traffic Engineering Planner Attachments cc: City Council City Manager Marcia Klingaman, Neighborhood Services Coordinator jcco¢¢tr~4,have.doc PRt3PBSEL} SPELl3 HUMP LBC;A~E]NS 300 [}Lock oF 4-~h Avenue .June ~005 City of Iowa City MEMORANDUM TO: Steve Atkins, City Manager FROM: Ron Knoche, City Engineer DATE: June 6, 2005 RE: 2005 Asphalt Resurfacing Project The 2005 Asphalt Resurfacing Project has begun. The City Parks parking lots are almost complete. The only lot remaining is at Terrell Mill Park. This lot will be completed when the contractor's schedule allows it. The streets will begin today June 6th and should be complete in three weeks, weather permitting. A copy of the notice sent to the neighborhoods is attached along with a copy of the street map. The chip seal and Peninsula access will not begin until late June or early July. THE CITY OF IOWA CITY Would like to inform you that the City's contractor for the 2005 ASPHALT RESURFAClNG PROJECT will be working in your neighborhood WHAT CAN I EXPECT? 1) Existing asphalt is removed. This process creates dust and is pretty noisy. We normally suggest that residents keep their windows closed to keep the dust out of their homes. 2) Fix curb. Broken sections of curb are replaced and manholes in the street are raised to the correct final elevation. 3) New asphalt. The asphalt is placed in to separate layers or "lifts". Each layer is roughly 1.5-inches thick. Traffic will be allowed to ride on the first lift (or leveling course) immediately following placement. After placement of the second lift (surface course), the street is normally closed for approximately 20 or 30 minutes to allow the asphalt to cool and set. Emergency access will be allowed at all times. WHERE? See Attached Map for work locations. WHEN? Beginning the week of June 6th. (weather permitting) Please visit http://www, iowa-city.or.q/works/roadconstruction.asp for more current information or call 356-5149. HOW LONG DOES THIS TAKE? This varies depending on the size of the street you live on. Generally it takes a day to remove the asphalt, a few days to repair the curb and to adjust manholes and two days to resurface the street with new asphalt. It might actually take a couple of weeks from start to finish. Normally the contractor removes the asphalt on all the streets first, then starts fixing all the curb, and finally replaces the asphalt on all the streets. Thank you in advance for your patience during this project. If you have any questions or concerns regarding the project please contact Ross Spitz at the Iowa City Engineering Department at 356-5149. CITY OF I0 WA CITY ~AME LIMITS ~ SI. Clinl~ Sl. to ~ Cle~ w~k. DIVISION 2 - P~ING LOTS ~ ~ ~ I: Low~ B~eball Lot ~ ~ ~ 2: T~is Co~ Paring Lot 2 ~m a 3: Happy Hollow P~ D ~ ~ 4: Hicko~ Hill No~ Lot & ~ve E ~ ~ 5: T~ell Mill P~k CITY OF IO[~A CITY I LOCATION MAP: 2005 ASPHALT RESURFACING PROJECT Page 1 of 1 Steve Atkins From: RJ Winkelhake Sent: Tuesday, June 07, 2005 3:24 To: Steve Atkins Subject: Grant Application The Johnson County Sheriff's Office and the Iowa City Police Department have applied for a shared grant in the amount of $94,201. Both agencies will utilize the funds to install digital cameras in marked patrol units. Iowa City is replacing the present VHS cameras. Johnson County will use their share of the grant to equip their patrol units with digital cameras. A copy of the grant application is available for review at both agencies. 6/7/2OO5 Submitted by Mayor Pro tem Wilburn ~ CharNe Rock DET 1 COMPANY C, 1-168th INFANTRY AIR ASSAULT CPT MATTHEW W. STEPHENSON Company Commander l SG RICK W. SINGER Company 1SG 6th June, 2005 NORTH LIBERTY REC CENTER NORTH LIBERTY, IA HISTORY OF THE 168th INFANTRY BATTALION "On Guard" · Constituted and organized in May 1861 as the 4th Regiment Iowa Volunteer Infantry and mustered into Federal service 8-31 August 1861. Mustered out of Federal service 24 July 1865 at Louisville, Kentucky. · Mustered into Federal service 26 June 1916, for service on the Mexican Border; mustered out 20 February 1917. Drafted into Federal service 5 August 1917. Reorganized and redesignated as the 168th Infantry and assigned to the 42nd Infantry Division 16 August 1917. Demobilized 17 May 1919 at Camp Dodge, Iowa. · Reorganized and Federally recognized in 1920-21 as the 168th Infantry and assigned to the 34th Division. Inducted into Federal service 10 February 1941 at home station. Inactivated 3 November 1945 at Camp Patrick Henry, Virginia. Reorganized and Federally recognized 23 January 1947 with Headquarters at Council Bluffs, Iowa. · Reorganized as the parent regiment under the Combat Arms Regimental System to consist of the 1 st Battle Group, an element of the 34th Infantry Division. · Subsequent assignments included being assigned to the 47th Infantry Division and most recently, assignment to the 34th Infantry Division on the 10th of February, 1991. CAMPAIGN STREAMERS: · Civil War · Vicksburg · Chattanooga · Atlanta · Arkansas 1862 · Alabama 1863 · North Carolina 1865 · South Carolina 1865 · Philippine Insurrection · Manila · Malolos · World War I · Champagne-Marne · World War I · Champagne-Marne · Aisnc-Marnc · St. Mihiel · Meuse-Argonne · Lorraine 1918 · Champagne 1918 · World War II · Algeria-French Morocco (with arrowhead) · Tunisia · Naples-Foggia · Anzio · Rome-Arno · North Apennines · Po Valley UNIT DECORATIONS: · French Croix de Guerre with Palm, World War II, Streamer embroidered BELVEDERE · Presidential Unit Citation (Army), Streamer embroidered CERVARA ITALY for Company C, I st Battalion DEPLOYMENTS: · 16 January 2001 to 4 July 2001 Operation Desert Spring, Kuwait and Saudi Arabia · 12 May 2003 to 28 January 2004 Multinational Force and Observers, Sinai Desert, Egypt · 5 March 2004 to 7 June 2005 Operation Enduring Freedom 5, Afghanistan. The shield is white, the old infantry color. The bent arch in the form of a rainbow shows the service of the regiment in World War I in the 42nd (Rainbow) Division. The cactus represents the Mexican Border duty and the palm tree is for the Philippine service. CEREMONY SEQUENCE Unit Processional "The Boys Are Back in Town" By Bachman-Turner Overdrive Welcome Master of Ceremonies National Anthem Regina High School choral group Invocation Minister Sam Hahan, Ret. Introductions of Honored Honorable Ross Wilburn Guests and Remarks Mayor Pro tem of Iowa City Iowa Army National Guard State Representative LTC Stephen E. Osborn HHC, 2 BDE OIC Benediction Minister Sam Hahan, Ret. Closing Remarks Master of Ceremonies 34th Infantry Division (Red Bull) TASK FORCE 168 COIN DET 1 COMPANY C AND ATTACHED SOLDIERS SEND OFF CEREMONY, FEBURARY 2004 ~INFANTRY E WAY The soldiers of Det I Company C, 1-168th Infantry would like to thank their families, their communities, their employers, and their friends for their support during this deployment. Special thanks to the following: O The town of North Liberty and the staff at the Rec Center for their outstanding support and flexability O The Iowa City community for the care packages and support of our soldiers over the last 18 months O Copyworks of Coralvile for donating the programs O Regina High School for their care package drive and letters of support IPll Marian Karr From: Gina Peters [gina.peters@ecicog.org] Sent: Tuesday, June 07, 2005 9:45 AM To: Doug; Arnold-Olson & Assoc.; Brian James; CasieKadlec; Connie Evans; Dale Stanek; DeeVanderhoef; Don Gray; Doug Kamberling; GlenPotter; Gloria Jacobson; Hills; Howard R. Green; IA Environmental Education Project; J. Patrick White; JamesHouser; Jane Tompkins; Jeff Davidson; JeffSchott; Jo Hogarty; John Nieland; KellyHayworth; Larry Dauenbaugh; Linda Langston; LuBarron; Marian Karr; Mary K Mitchell; MichaelLehman; Mike Goldberg; Mike Sullivan; NancyBeuter; Pat Harney; Patrick Murphy; PaulPate; Paula Freeman-Brown; Priority One; RandyH. Fouts; Rick Elliott; Rod Sullivan; RozenaMcVey; Sally Stutsman; Sharon Meyer; ShelleyAIlison; Steve Atkins; Tawnia Kakacek; TerrenceNeuzil; Thomas C. Patterson; Tom Svoboda; William Cooper; William Voss Subject: Version 1 of email to Leadership Group Due to conflicts identified after the May meeting, the June 15th meeting of the Johnson/Linn County Leadership Group has been RESCHEDULED to 5:30 p.m., Wednesday, June 29, 2005. The meeting will be held in the community room of the South Slope Cooperative Communications Company in North Liberty. For communities in Johnson County, this will take the place of your quarterly meeting with the Johnson County Board of Supervisors scheduled for the same date. An agenda and directions to the meeting location will be sent out closer to the meeting date. We are currently arranging for representatives from the Iowa League of Cities and the Iowa State Association of Counties to attend and give a summary of the recent legislative session. In addition, you'll be receiving correspondence under separate cover from the co-chairs confirming/requesting your participation in one of the four workgroups agreed upon at the May meeting. Again, please change your calendars accordingly. Douglas D. Elliott Executive Director ECICOG 108 Third Street SE Suite 300 Cedar Rapids, IA 52401 (319) 365-9941, x22 (voice) (319) 365-9981 (fax) www.ecicog.org JOHNSON COUNTY JUVENILE JUSTICE YOUTH DEVELOPMENT PROGRAM 410 Iowa Avenue Iowa City, IA 52240 (319) 338-9279 June 6, 2005 Juvenile Justice Youth Development Program Participants: Steve Atkins, City Manager City of Iowa City 410 E. Washington St. Johnson County Iowa City, IA 52240 Board of Supervisors Dear Steve: Johnson County Attorney's Office Thank you so much for allowing our youth development coalition to Sixth Judicial District purchase summer youth bus passes at half price again this year. We have Juvenile court office received 75 passes, a smaller number than last year. We believe these should serve our needs, at least as we are aware of those needs at this time. Iowa City School District We do appreciate the city's support of the coalition. Johnson County Decategorization Project FYI, the state will not be awarding Iowa City and Johnson County any juvenile accountability block grant funds for next year. These were the grants Youth Homes, a division of Four Oaks that the city and county traditionally waived to the coalition. The state has cut the amount everyone will receive, as a result of federal budget cuts. So, you MECCA will not be receiving the waiver forms that you usually got about this time each year. Agencies and the juvenile court will be meeting this month to United Action for Youth discuss ways to absorb the cuts. Neighborhood Centers Sincerely, of Johnson County Big Brothers Big Sisters Lutheran Social Services Marlene J. Perrin Project coordinator Domestic Violence Intervention Program Cc: Linda Severson MINUTES OF THE JOINT MEETING OF THE CITY COUNCILS OF CORALVILLE, IOWA CITY AND NORTH LIBERTY; THE JOHNSON COUNTY BOARD OF SUPERVISORS AND THE IOWA CITY COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS. i 06.09.05 i CALL TO ORDER: IP13 Mayor Jim Fausett called the meeting to order at 4:05 PM. Present: Coralville City Council: Mayor Fausett, Gill, Herwig, Lundell, Schnake; Iowa City City Council: Mayor E. Lehman, Bailey, Elliot, Champion, O'Donnell; North Liberty City Council: Mayor Mekota, Franker, Moody; University Heights City Council: Schoenrnaker Johnson Count,/Board of Supervisors: Harney, M. Lehman, Neuzel, Stutsman, Sullivan; Iowa City Community School District Board of Directors: Leff. (Some representatives may be missing from this list because they did not sign in and I did not recognize them in the crowd.) CONSTRUCTION UPDATES: (COUNTY) {SCHOOL DISTRICT) 12TM AVE. EXT UPDATE: The School District and County wanted an update on the progress and dates for this project because of busing and transportation concerns. Kelly Hayworth, City Administrator of Coralville, reported the 12TM Avenue extension is closed and work is divided into two different sections. One section is funded by a developer and is contracted to Streb and the other is being funded by Coralville, North Liberty and the County and is contracted to Metro Pavers and both projects are started and underway. Bids came in within five to six thousand dollars of the estimated cost for the project and the completion date should be at the end of September. FOREVERGREEN ROAD: Kelly Hayworth reported we have been working with three property owners, the attorney for SGS has drafted an agreement based on an understanding with the property o;vners, but he has been busy with tax season. We should have those documents soon. He also wanted to add that a meeting on the Forevergreen Road Extension with the School District, the County, North Liberty, JCCOG, representatives and consultants who have added some revisions to the original alignment of the project will occur next week and they should come up with recommendations for an agreement to preserve the corridor. NORTH LIBERTY CRANDIC RAILROAD & HWY 965 PEDESTRIAN CROSSING Brian James, City Administrator of North Liberty, reported North Liberty received a $750,000 grant from Vision Iowa and will start construction in July. This runs parallel to Cherry Street from the west side to the east side of Hwy 965 and ties the community center in ;vith a trail going underneath Hwy 965, around the pond and ties into Deerfield subdivision. This is a very good development for North Liberty and completion should be sometime in the spring or summer of 2006. CAMP CARDINAL 28E AGREEMENT: (SCHOOL BOARD) Supt. Lane Plugge reported the 28E agreement was approved last night at the Board Meeting. At the last meeting Lane was asked to provide a list of collaborative efforts the School District is involved with. The list was handed out and mailed. Out of $312,000 the School District paid $200,000 for a little less than 13 acres splitting the rest between Iowa City and Coralville. TRAILS UPDATE: (COUNTY) 5 years ago Johnson County hired a consultant to look at trails in Johnson County and it became an overlay of the 5 year road plan. The Board decided to revisit the subject. On March 22~,d at Kent Park John Yap and Randy Neumann of JCCOG conducted a work session with representatives of Cedar Rapids, Linn County, North Liberty, Tiffin, Coralville, Iowa City and unincorporated Johnson County. Came up with things they would like to see and review development that had occurred in the last 5 years. The American Discovery Trail is a trail that will go from coast to coast in the U.S. and in this area is expected to mn thru Cedar Rapids to Iowa City and hook up with the Herbert Hoover Nature Trail, which is a little impractical right now. There is also the Ioway Trail that will be a seven county route promoted by the Iowa Valley Resource Conservation Development for Recreation and Tourism that will have the Iowa River Corridor Trail more fully connected and is now 6 miles long. Clear Creek Trail is planned to hook up with Iowa City, Coralville, Tiffin and the Amana Colonies eventually. Trails however cost money and some can be paid with grants. Johnson County secured aS 132,000 to build an 8 foot trail along 12th Avenue. It also costs money to maintain trails and Coralville has 22 miles of trails that take 10 hours a week to maintain. Because of topography and Johnson Counties inability to acquire land thru condemnation they have had to use paved shoulders along existing roadways, which bring trail users close to high volume traffic. Another issue is not all trail users want the same type of trails, bike riders like straighter routes and hikers like more scenic routes. Recent road projects in Johnson County include Prairie Du Chein (North of Iowa City, Sand Road (South of Iowa City), Mahaffey Bridge Road and Wapsi (By Lone Tree). Linn County has extended its trail system down to Ely. Johnson County had $50,000 designated to extend the Herbert Hoover Nature Trail, but it would take more money to complete the 3 mile project so the money was given to Linn County to bring their Ely trail further south. The County has not allocated budgets to maintain trails and is looking at Secondary Roads or Conservation to accept trail maintenance, neither of which has volunteered to do that. Two themes that did happen in work sessions is conductivity of trails and the cost per user of the trails. Bottom line is that when communities, school districts and the County are looking at developments, building, and fringe area agreements they should keep trails in mind during those processes. NORTH LIBERTY TRANSIT TASK FORCE: (NORTH LIBERTY) North Liberty has established a Transit Task Force to collect data for the rest of the calendar year. Studies were conducted in 1989 and 1999 and because of the growth and location of North Liberty it was decided to look into a transit system of some type even if it is a rudimentary one. The task force has looked at the past reports and interviewed transit officials in other school districts to look at how school boards and municipalities can cooperate with the schools bringing a readymade ridership and revenue flow and municipalities providing shared costs and savings. There is going to be a June meeting with officials from Coralville, Iowa City, Linn County, Johnson County, EICOG, IDOT and potentially the Governor's Office to talk about how they handle transit and see how they may make it work. They also plan to meet in August with business leaders and have comnnssioned Brian James to come up with a list of the top ten employers in the area, with respect to number of employees from North Liberty. This is to see what may be possible. In October the focus of their data collection will be funding and will present a report to the City Council sometime in January. Where that will lead if anywhere is not known yet. Some ideas that have been presented have included express type of busses. They will also be meeting with University of Iowa and Kirkwood Community College officials. The express routes might include 2 or 3 North Liberty stops that then go to destinations both North and South. Maybe incorporating some park and ride locations so the bus won't meander thru North Liberty for a half hour. JOINT COMMUNICATION STUDY: (COUNTY) Three consultants have been interviewed and they will choose one tomorrow at an 11 a.m. meeting. SENIOR COMMUNITY ASSESSMENT UPDATE: (JCCOG) There have been a group of community providers and people interested in senior resources and support in the area meeting for the last couple of years. They are now putting together a senior assessment titled "Johnson County's Future: a Friendlier Place for Seniors". The process has included a mailed survey to seniors and focus groups with elected officials, developers, builders, employers, healthcare providers and faith community and they are continuing to progress with the report which should be done this summer. They would like to present the finished report at a Joint Meeting as well as to any group that would be interested. They have worked with Brian Kaskie and interns from the College of Public Health, who have conducted similar studies in other communities. This has been a good example of President Skortun's "Year of Engagement" initiative, where the University community interacts with the larger community and shares their expertise and resources. Other people involved with this process are the Johnson County Department of Public Health, Iowa City/Johnson County Senior Center, Elder Services Inc., Systems Unlimited, the Visiting Nurses Association, the United Way, the Consultation of Religious Communities, the Johnson County AARP and the Johnson County Task Force on Aging. They see this document being a useful tool to elected ofticials for making decisions and policy in our community. GENERAL DISCUSSION: (COUNTY) TRASH 1N THE ROADWAYS LEADING TOP THE LANDFILL: This item was put on the agenda in response to the County receiving a lot of phone calls complaining about trash along the IWV roadway to the Landfill. The County has since found out there are groups who pick up trash along the road and the landfill also pays people to c!ean up the roadway. The landfill is also going to get tough and have people use turps that bring loads to the landfill. They hope this takes care of most of the problem. COUNTY COMMITTEE TO ADDRESS NEGLECTED PROPERTIES IN THE UNINCORPORATED AREAS OF THE COUNTY: This is an update by the county about its attempts to deal with a trailer court that has a lot of accumulated trash and abandoned trailers on its property and it's becoming a hazard for children living in the area. So the Board has decided to look into what it can do about neglected properties in the unincorporated part of the county. The Board has traditionally kept rules and regulations minimal in the County, because that is what the people want that are out there. The county is growing and changing however and a new look needs to be taken into these issues. The Board has formed a subcommittee to look into drafting an ordinance to address neglected properties, but this will take some time with finding out what the County can and can not do, especially when they can not regulate farms, having public hearings and the rest o£the process. The question about what the County is doing about illegal trash dumping was brought up. Illegal dumping has always been a problem and it is increasing with the growth in population and rising dump fees. Picking up the mess does cost a lot of money for Secondary Roads and the County as well as the dump fees at the landfill. The County will probably get tougher on illegal dumping and increase penalties. Another problem is catching the violators. It was suggested that public service announcements could be used. Another suggestion was to make examples out of people that are caught so others might be deterred. OTHER: LEADERSHIP SUMMIT: The leadership summit for Johnson County and Linn County, which includes members of both Boards and Mayors from Cities in both counties, has been meeting over a year now. Doug Elliott from ECCOG has been contracted to facilitate these meetings and the Mayors of both counties were given a worksheet to fill out listing topics and priorities that need to be worked on by the group. They need to turn in these sheets in time for the next meeting, May 5th at 4:30 p.m. in Shueyville at the United Methodist Church. This group has the potential to get a lot of things accomplished between both counties as long as people actively participate and give feedback. PUBLIC COMMENTS: The co-chair of the League of Women Voters Regional Government Committee presented a letter to be given out to each of the cities and groups represented at the meeting. She mentioned that the League has been observing several of the intergovernmental meetings recently, with the objective of increasing intergovernmental cooperation and service coordination. They were pleased with a the January Joint Meeting, when it was suggested that JCCOG would be the appropriate body to lead a regional land use initiative taskforce to create and adopt a shared vision for Johnson County and it's Cities for the future through coordinated regional planning and decision making. The group had its 1 st meeting in February and the discussion that came up with topic the group would like to pursue, like a Joint Emergency Communications Center, Fire Districts, Law Enforcement, Mapping and Information Services, Transportation, and some degree of coordinated regional planning and knowledge of each others plans. It has been a year since JCCOG decided to pursue a joint communications center and three month since initiating the regional land use idea. It was pointed out that not a lot had been heard about the joint communications center until today, but have not heard a lot about the regional land use idea. The League feels there has been a lot of discussion about joint action but little has actual been done so far. They note that a lot of joint projects in transportation and human services have been done because staff has been allocated to those projects for many years, but in other areas there is no staff and that is why they have not progressed. Would be glad to hear if there perceptions of little progress is being made in other areas is wrong, if not they would like to see more staff allocated to these projects. They also noted legislation at the state will reward these initiatives and it has passed the House and will go to the Senate. Someone asked what the consultant was going to be doing in regards to the joint communication study and they were told the consultant would conduct a feasibility study to see if the consolidating was worth pursuing. SCHEDULED NEXT MEETING: North Liberty will organize the next meeting tentatively set for October 19th, 2005 at 4:00 PM in new North Liberty Conference Room. This meeting will have each organization (Councils, Board, and the School District) share their immediate and long-term plans. Any issues that will need to be covered should have relevant information provided in advance so that preparation can occur prior to discussion. Further details will be forthcoming. ADJOURNMENT: The meetnig was adjourned at 4:$$ PM. Respectfully Submitted by Thorsten J. Johnson Deputy City Clerk Coralville I 06-09-05 I MINUTES DRAFT IP14 IOWA CITY BOARD OF ADJUSTMENT MAY 11,2005 EMMA J. HARVAT HALL-IOWA CITY, CITY HALL MEMBERS PRESENT: Carol Alexander, Michael Wright, Ned Wood, Karen Leigh, Vincent Maurer MEMBERS ABSENT: NONE STAFF PRESENT: Robert Miklo, Sarah Holecek OTHERS PRESENT: Tim Herold, Gary Smith, CALL TO ORDER: Chairperson Maurer called the meeting to order at 5:00pm. CONSIDERATION OF THE MARCH 9, 2005 BOARD MINUTES Wright said that on page 4, paragraph 9, instead of Brow, it should be Brown. MOTION: Leigh moved to approve the minutes from March 9, 2005. Alexander seconded the motion. Motion passed 5:0. SPECIAL EXCEPTIONS: EXC05-00008 Discussion of an application submitted by Brad Anderson for a special exception to expand the existing cementitious concrete batch/mix plant to allow for the addition of a warehouse on property located in the General Industrial (I-1) zone at 3310 South Riverside Drive. Miklo said that the applicant is requesting a special exception to expand the existing cementitious concrete batch/mix plant to allow for the addition of a warehouse on property located in the General Industrial (I-1) zone at 3310 South Riverside Drive. He added that there are no specific requirements for cement batch/mix plants in the zoning ordinance so the general standards should be considered. Miklo said that the Zoning Code require special exception for cement plants because of concerns about traffic, and possible appearance. He added that in 1998 the Board approved a special exception to allow this particular plant. He said that the approval contained some provisions regarding the landscaping. He said that the specific proposed exception would not be detrimental to or endanger the public health, safety, comfort or welfare. He added that the property is generally isolated from residential and commercial uses. The existing plant has operated in that location for approximately eight years. He mentioned that when the plant first began operating the City did receive complaints about dust being raised on the entrance driveway. To address this the applicant paved most of the driveway but did not receive permission to pave the drive where is crossed the railroad, so the dust is still a concern. He added that paving the rest of the driveway would help minimize the dust issue. He said that at the time the previous special exception was granted the Board and staff were concerned about screening of the plant. Miklo said that the applicant has planted evergreens between Riverside Drive and the plant, and as the tree mature they should screen the view of the plant. He added that the proposed exception should not be injurious to the use and enjoyment of other property in the immediate vicinity and will not substantially diminish or impair property values in the neighborhood. Miklo said that the properties to the north, east and south are zoned for industrial development. He said that the property to the west contains the County Fairgrounds, but Highway 218 provides a barrier between the two sites. He mentioned that although this use produces dust and heavy truck traffic, in staff's view, the addition of the proposed warehouse should not diminish or impair property values, provided the dust at the intersection is controlled. Miklo continued by saying that the establishment of the specific proposed exception should not impede the normal and ordedy development and improvement of the surrounding property for uses permitted in Iowa City Board of Adjustment Minutes May 11,2005 Page 2 the zone in which such property is located. He said that the adjacent properties are zoned for industrial development, and the plant is compatible with the industrial type uses. Miklo said that adequate utilities, access roads, drainage and/or necessary facilities have been or are being provided. He said that the added warehouse should not require improvements to the already existing facilities. The only issue would be the dust control. Miklo said that adequate measures should be taken to provide ingress or egress designed to minimize traffic congestion on public streets. He said that the issue of dust is applicable. Miklo said that except for the specific regulations and standards applicable to the exception being considered, the specific exception, in all other respects, conforms to the applicable regulations or standards of the zone in which it is located. He said that the proposed warehouse addition appears to meet the requirements of the I-1 zone. At the time of building permit approval, the Housing and Inspection Services Department would verify that the new building complies with all City Codes. Miklo said that the proposed use should be consistent with the short-range Comprehensive Plan of the City. He said that the Comprehensive Plan designates the area as being appropriate for industrial development. He added that the Plan also encourages careful consideration of the appearance of the city's entranceway from Highway 218. He said that landscaping and screening are encouraged. He noted that the applicant has planted evergreens, and for the most part the trees appear to be healthy, but a few have died or are in poor condition. Miklo said that these should be replaced prior to a certificate of occupancy being issued for the warehouse. Staff recommends that EXC0$-00008 an application submitted by Brad Anderson for a special exception to expand the existing cementitious concrete batch/mix plant to allow for the addition of a warehouse on property located in the General Industrial (I-1) zone at 3310 South Riverside Drive subject to the dead or unhealthy trees being replaced and the pavement of the remaining unpaved driveway. Public Hearinq Opened Alexander asked if the addition of the warehouse would change the amount of traffic. Tim Herold, 5806 Ely Road, Coralville, said that there would not be a big change. Alexander added that the nature of the business would not change. Maurer asked how many trucks a day circulate in and out of the plant. Herold said that they have 10 trucks. He added that on busy days all of them would transport, but in other days some do not even move. Talking about the driveway, he said that paving the driveway would not be a problem if they receive the required permits. He said that the railroad is a problem because it represents the railroad right-of-way. Gary Smith, facility's manager at Johnson County Fairgrounds, said that they are not opposed to the addition of the warehouse. However, he said, their concern is the dust. He said that the dust accumulates on the buildings. He said that the County has jurisdiction over the road, and he believes that the process of obtaining a permit would be easier. Alexander asked if the concerns would be resolved if there would be paving. Smith answered yes, because the dust is the only issue. Public Hearinq Closed Holecek said that there seems to be a consensus that the area between Riverside Drive to the East to the railroad tracks could be paved, but there is concern whether there would be a permit to pave the tracks. She suggested amending the staff recommendations and say subject to the paving of the road approach from Riverside Drive east to the railroad, and good faith attempts to obtain a permission to pave the railroad crossing. MOTION: Leigh moved that EXC05-00008 an application submitted by Brad Anderson for a special exception to expand the existing cementitious concrete batch/mix plant to allow for the Iowa City Board of Adjustment Minutes May 11,2005 Page 3 addition of a warehouse on property located in the General Industrial (I-1) zone at 3310 South Riverside Drive subject to the dead or unhealthy trees being replaced, paving of the road approach from Riverside Drive east to the railroad, and good faith attempts to obtain a permission to pave the railroad crossing. Wood seconded the motion. Alexander said that she would vote in favor of the application. She said that taking care of the dust problem would make the plant not be detrimental to or endanger the public health, safety, comfort or general welfare, the proposed exception would not be injurious to the use and enjoyment of other property in the immediate vicinity and should not substantially diminish or impair property values in the neighborhood. The specific proposed exception would not impede the normal and orderly development and improvement of the surrounding property. She mentioned that it is consistent with the Comprehensive Plan of the City. Maurer said that he would vote in favor of the application for he reasons already given. He said that all general standards have been met and have been indicated in the motion. Wright said that he would vote in favor of the application. He said that exceptions are met except the replacement of dead or unhealthy trees, paving of the road approach from Riverside Drive east to the railroad, and good faith attempts to obtain a permission to pave the railroad crossing. He said that the property is isolated from other properties, utilities are in place. He said that it is consistent with the Comprehensive Plan of the City. Wood would also vote in favor for the reasons already stated. He said the property is isolated, is in an industrial development zone, the concerns of the paving and the trees are to be dealt with. He said that it is consistent with the Comprehensive Plan of the City. Leigh said that she would vote in favor for the reasons already stated. Motion passed 5:0. EXC04-00020 Consider an extension of the expiration date for a special exception foe expansion of the First Presbyterian Church to permit installation of a columbarium for property located in the Low Density Single-Family Residential (RS-5) zone at 2701 Rochester Avenue. Miklo said that the Board did approve a special exception, and there is a 6 months expiration date upon it. He said that he applicant has chosen not to proceed because there is an appeal on the Boards decision to the District Court. He said that they do not want to invest until the issue is resolved. Miklo said that they are asking for an extension for 6 months or until all appeals are resolved. He said that the extension could be approved if the Board considers that here would be a good cause. Holecek said that determining whether it is a good cause involves deciding whether the litigation challenging the decision is sufficient to preventing somebody from investing into what the decision allows. MOTION: Alexander made a motion to approve an extension of the expiration date for a special exception foe expansion of the First Presbyterian Church to permit installation of a columbarium for property located in the Low Density Single-Family Residential (RS-5) zone at 2701 Rochester Avenue to 6 months after the resolution of the litigation is made and all the appeals have been resolved. Wright seconded the motion. Alexander said that being in litigation is a good cause, a factor out of control of the applicant for not pursuing with their investments. Motion passed 5:0. OTHER: Holecek said, regarding the Shelter House litigation, that an appeal was filed on April 19th and the case has been fully submitted to the District Court. She added that they expect a ruling any time soon. Iowa City Board of Adjustment Minutes May 11,2005 Page 4 Holecek said that another thing that should be considered is that the Board can defer, and not take an important decision in a very short time. ADJOURNMENT The meeting adjourned at 5:40 PM. Minutes submitted by Bogdana Rus. s:lpcdln~nuteslBON2005/05-11-05.doc Iowa City Board of Adjustment Minutes May 11,2005 Page 5 Board of Adjustment Attendance Record 2005 Term Name Expires 01/12 02/09 03/09 04/13 05/11 06/08 07/13 08/10 09/14 10/12 11/09 12/14 Carol Alexander 01/01/08 X X X NM X Ned Wood 01/01/10 .... X X NM X Karen Lei§h 01/01/07 X O/E X NM X Vincent Maurer 01/01/06 X O/E X NM X Michael Wright 01/01/09 X X X NM X Key: X = Present O = Absent O/E = Absent/Excused NM = No Meeting ..... Not a Member MINUTES DRAFT HISTORIC PRESERVATION COMMISSION MAY 26, 2005 - 7:00 P.M. EMMA J. HARVAT HALL MEMBERS PRESENT: Michael Brennan, Mark McCalhim, Michael Gunn, Tim Weitzel MEMBERS ABSENT: Richard Carlson, James Enloe, Justin Pardekooper, Jim Ponto, Jan Weissmiller STAFF PRESENT: Sunil Terdalkar OTHERS PRESENT: Stephen Bloom, Iris Frost, Florence Stockman Because there was not a quorum present, Acting Chair Weitzel opened the meeting as a work session at 7:20 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: Stockman, 132 Eversole Lane, asked the Commission if there would be any interest in making a landmark out of the old Plug Railroad. She said the section that she lives in, east of Court Street in the Arlington Development, still has a stone bridge remaining from the Plug Railroad. She stated that the Plug Railroad preceded the Crandic and Rock Island Railroads and originated in the 1570s. Stockman said the stone bridge is still there, and although the surface is gone, the stones are substantial. Stockman said she would volunteer to help and said she was looking for direction if there is an interest on the part of the Commission. She said the area is now platted to be a trail. Stockman said the area is north of Windsor Ridge and is to be called Stone Bridge Development and developed by John Moreland and Gary Watts. McCallum asked if the area is at risk. Stockman said that it eventually could be at risk. Terdalkar said the land is zoned IDRS and is still to be rezoned, although some concept plans may have been developed. Weitzel said there are several ways to look at this. He said that if the whole railroad was still intact, it could be designated a historic landmark, but if it were missing most of the engineered portion of the structure, it would be called a rain and could then be considered as an archaeological landmark. Gunn asked if the bridge itself could be a landmark as a bridge. Weitzel said it could be if it is intact. Stockman said that except for the wooden surface, the bridge is intact. She said there are two or three long ridges of stone, with trees growing up in between. Weitzel said that if this is platted as green space and dedicated as green space, that would also preserve the bridge. Stockman said she had spoken with Moreland about his intentions, and he suggested she speak to the City. She said she believes it is Moreland's plan to leave this as a trail space. Weitzel asked if the bridge piers were turned into a trail if there could be a truss on top of it to make it back into a bridge. Stockman said she thought it could be done. Weitzel said the Commission should think about that in terms of the impact of the remains of the structure. Terdalkar said it could be used that way, but then it would not be eligible for landmark designation because the integrity of the structure would be impacted. He said that because there is no longer a platform, it probably is already not eligible for historic landmark status. Terdalkar said that because this is a creek, the area and a certain amount of buffer would be left intact when the larger area is developed. Terdalkar said that if it is used for a trail, it could be dedicated to the City as a public land. Weitzel said that the way the bridge is now, the State would not call it a historic landmark, although the Commission could call it a local landmark or an archaeological site. Weitzel said the developer will eventually have to go through the Planning and Zoning Commission, and the plat will have to be approved. He said that for the plat to be approved, the City can make sure that planning stipulations designate the area as green space or erodible slope or whatever it needs to be to preserve it immediately. He said the main purpose would then be served. Weitzel said that an archaeological site can be written up without the owner's permission, but that does not give the site any impact except for putting it on a map. He said it will still have to be evaluated, and there would only be an 2 impact for federal projects. Gunn said that making it a local landmark or listing a property on the National Register would require the owner's approval. Weitzel said that when the area is platted, this can be designated as a special area, and the bridge will probably be encompassed within what is already going to be called an erodible slope or some other sensitive area of that sort. He said that if the concern is that the bridge is in danger, one would have to make sure the landowner does not knock down the bridge before the area is platted as dedicated space. Weitzel said that the Commission could not stop the owner at this point but suggested Stockman see if the owner has an interest in making this a landmark. 416 SOUTH SUMMIT STREET: Bloom said that he and Frost have owned the house at 412 Summit Street, the oldest house on Summit Street, since 1994 and converted it from a duplex back to a single-family house. Bloom said that the neighboring house to the south at 416 South Summit is the last rooming house in the historic district, and he and his wife bought the property last September. He said he and his wife have been renovating 416 South Summit Street to bring it back to its original splendor. Bloom said he wants to install front steps. He said he needs permission to replace what was there with something that is in line with the architectural integrity of not just the house, but the neighborhood. Bloom said he wants to remove the wrought iron railing and the concrete steps and replace them with what was originally there, which was wood. Bloom said that there needs to be a rail system because of City Code. He said he would use newel posts on the first step, and they would go neatly to the two pillars. Bloom said that everything on the inside has been renovated, and he is now ready to finish the project. Bloom showed a picture of the railing at 406 South Summit. He said he would like to duplicate what was done there, with one exception. Bloom said he intends to install newel posts that are a mini-version of the original square posts on the house. He said that a railing is requi?ed because of the number of risers. He added that the spindles would be straight spindles. Frost said she would like it to be an aesthetically inviting entrance. Frost discussed using panels on the big and small posts for color contrast. She said the intent is not to make it more massive but to have some trim. Weitzel responded that the owners would want to look to see what was done historically. He stated that some turn of the century houses had such trim, but he did not know if trim was traditionally used on this type of wide posts. Weitzel said the Commission would not vote on the trin~ because it does not require a permit, but could give its recommendation. He added that the Secretary of the Interior Standards refer to resisting the creation of a false sense of history. Weitzel said this is a craftsman style of foursquare house, and he did not know if the trim was done like this on others of this era. Bloom said that he needs to proceed with the steps and said that the molding can be added at any time. He said he needs approval for the rail system and the newel posts. Gunn suggested that the Commission hold a special meeting to consider a certificate of appropriateness for this project. Frost said that she wants newel posts, not boxes, and showed a photograph of how she would like them to look. Bloom said they would like to duplicate the look of 409 and 406 South Summit but with a wooden handrail. Frost said that she would photograph 409 and 408 South Summit as examples and stated that the Commission at one time approved the front steps and handrail for 408 South Summit. Weitzel said the Commission should have records for 408 South Summit to consider and look over. The consensus of those at the work session was to hold the Commission's next meeting on Thursday, June 2nd at 5:15 p.m. and consider a certificate of appropriateness for 416 Summit Street at that time, as well as the other items on the agenda. ADJOURNMENT: The work session was adjourned at 8:16 p.m. Minutes submitted by Anne Schulte Historic Preservation Commission Attendance Record 2005 Term Name Expires 1/8 1/13 2/10 2/15 3/10 4/14 4/28 5/12 5/26 6/9 6/23 7/14 7/28 8/11 8/25 9/8 10/13 M. Brennan 3/29/08 .................... X X X X R. Carlson 3/29/07 ........ X X X X X X O/E J. Enloe 3/29/06 X X X O O X X O O M. Gunn 3/29/07 O/E X O/E O/E X X X X X M. Maharry 3/29/08 X X X X X X X ........ M. MeCallum 3/29/06 X X X X X X O X X J. Pardekooper 3/29/07 O/E X X O O O/E O O O J. Ponto 3/29/07 X X X X X X X X O/E A. Smothers 3/29/05 O/E O/E X X X ................ J. Weissmiller 3/29/06 O/E O/E O/E O/E O/E O/E O/E O/E O/E T. Weitzel 3/29/08 O/E O/E X X X O/E X X X Key: X = Presem O - Absent O/E = Absent/Excused NM = No Meeting ..... Not a Member MINUTES DRAFT HISTORIC PRESERVATION COMMISSION JUNE 2, 2005- 7:00 P.M. EMMA J. HARVAT HALL MEMBERS PRESENT: Michael Brennan, Richard Carlson, Michael Gunn, Mark McCallum, Jan Weissmiller, Tim Weitzel MEMBERS ABSENT: James Enloe, Justin Pardekooper, Jim Ponto STAFF PRESENT: Sunil Terdalkar OTHERS PRESENT: Stephen Bloom, Iris Frost CALL TO ORDER: Acting Chair Weitzel called the meeting to order at 5:20 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. ITEMS FOR CONSIDERATION: 416 Summit Street. Frost and Bloom, the owners of the house, presented before and after photographs of their house. Frost also distributed a photograph of the neighboring house at 409 South Summit and said that they intend to duplicate the front steps of that house with regard to the squareness and the spindles. Carlson asked the owners if they.intend to have inset panels in the columns that would be reflected in the newel posts. Bloom said there would be inset panels on the columns in future, and the currently proposed newel posts would be made with that style. Carlson asked if the posts were original, and Bloom did not know. Weitzel said that he looked at several foursquares in the area, and, regarding the column detail, several have paneled detailing with fairly wide trim. Carlson said his one concern would be that the panels may create a false historic appearance. He said they would be compatible with the style, but on this building one did not know what was there originally. Frost said the real goal right now is the steps, as they are unsafe and unattractive. She stated that the column trim is a separate matter. Weitzel pointed out that the panel detail would not require a permit, so the owners don't need Commission approval for that. MOTION: McCallum moved to approve a certificate of appropriateness for the addition of front steps and a railing at 416 South Summit Street, as shown in the photograph, with the recommendation that the raised panels or lack of panels match the porch columns. Gunn seconded the motion. The motion carried on a vote of 6-0. Brennan stated that the City Attorney informed him that he would not need to recuse himself from voting on this item, even though he works with Frost. ELECTION OF OFFICERS: Chair. MOTION: McCallum nominated Weitzel to be Chair of the Historic Preservation Commission. Weismiller seconded the motion. Gunn moved that nominations cease. McCallum seconded the motion. Weitzel was voted Chair by acclamation. Vice Chair. MOTION: McCallum nominated Carlson to be Vice Chair of the Historic Preservation Commission. Gunn seconded the motion. Gunn moved that nominations cease. Brennan seconded the motion. Carlson was voted Chair by acclamation. Historic Preservation Commission Minutes June 2, 2005 Page 2 1111 Sheridan Avenue. Terdalkar said that this is a contributing single-family home in the Longfellow Historic District. He said the application was tabled at a previous meeting in order for the owner to provide more information. Terdalkar said the applicant has submitted new sketches and has agreed to widen the steps to accommodate the Commission's recommendations. McCallum said this is replacing concrete with wood. Weitzel said the steps would be widened too, and a wood railing would be added. Terdalkar said the wood railing would match the existing porch railing and would have two by two spindles. MOTION: Gunn moved to approve an application for a certificate of appropriateness for the replacement of front steps at 1111 Sheridan Avenue, as proposed. McCallum seconded the motion. The motion carried on a vote of 6-0. 503 Melrose Avenue. Terdalkar stated that this application is for a monument type of freestanding, directory sign at this address. He said the sign will be letters imprinted on a metal sheet mounted on two metal posts. Terdalkar said there are no particular guidelines in the handbook regarding signs. He said this sign meets the City's Sign Regulations in the Zoning Code, as it is within the square footage and height restrictions. Carlson said that this is before the Commission because a permit is required. Terdalkar confirmed this. Weitzel stated that the sign is fairly minimalist. MOTION: Gunn moved to approve a certificate of appropriateness for the installation of a sign at 503 Melrose Avenue, as proposed. McCallum seconded the motion. Carlson said that it is unclear here what the Commission has jurisdiction over. He asked if the Commission liked the placement of the sign or if it would be better in a less conspicuous place, and, if so, does the Commission have the authority to ask the church to move the location. Gunn said he did not believe the Commission had any authority over this. Brennan said that the Secretary of the Interior's Guideline number nine discusses alteration of features and spaces that characterize the property. Weitzel said he does not feel this sign creates a false sense of history. Carlson said he has no problem with the sign itself. He said that someone coming down Grand Avenue to turn on Melrose, however, would be looking straight at a sign as opposed to looking at the house, as the sign faces Melrose. McCallum said there is a four-foot high fence, and the sign has to be higher than the wrought iron fence to be seen, since it is to be behind the fence. Gunn suggested that if.the sign were further away from the street, the applicant might want to have a bigger sign. Carlson said that if the Commission had the authority, he would recommend that the sign be placed in such a way that it does not block historic features of the house from Grand Avenue. Brennan said the bottom of the sign would be four feet high, so that it would just clear the fence and be visible. Gunn said that given the size that the sign could be and the placement that is possible, this is a pretty Iow-key approach to signage, and he was comfortable with it. The motion carried on a vote of 6-0. CONSIDERATION OF MINUTES: April 28, 2005. Brennan stated that on page one in the second to last paragraph, "the house" should be deleted. Carlson said that the fourth paragraph on page two should be deleted. He stated that in the third to last paragraph on page two, the word "sites" should be changed to "sides." Brennan said that on page four, in the ninth paragraph, first sentence, the second "not" should be deleted. Historic Preservation Commission Minutes June 2, 2005 Page 3 Carlson stated that on page four, in the eleventh paragraph, in the three things to be taken into consideration, he was taking those from the guidelines, and so the wording could come directly from the guidelines to make it clearer. Brennan said that on page five, in paragraph fourteen, "apartment building" should be changed to "rooming house." He stated that on page five, in the fifteenth paragraph, the wording should include his comment that the guidelines that are applicable to key properties are the same as for other contributing properties. Brennan said that in paragraph sixteen on the same page, the minutes should include his comment that the Commission had earlier approved an application for balconies overlooking a boarding house separated by only a driveway. He said Enloe then pointed out that this was a historic district, rather than a conservation district, and that comment should be included. Brennan said that in the last sentence on page six, the word "intended" should be changed to "intend." Carlson said that in the second to last paragraph on page six, "ex pate" should be changed to "ex parte." Brennan said that in the first sentence on page seven, the wording should be changed to "...or would the old one be used..." Carlson said that in the second paragraph on page seven, the first sentence should be changed to, "Carlson said that the proposed addition dwarves the existing garage and that only one side of the existing garage would be visible from the street." Weitzel said that on page seven in the twelfth paragraph, the tape should be listened to in order to complete the paragraph. Terdalkar said he would review the tape. Brennan said that on page eight, in the seventh paragraph, Gunn's name was misspelled. Carlson said he had numerous small clarifications and typographical corrections that he would submit to Terdalkar. He said they were not of substance. Brennan said that on page eight, after the tenth paragraph, there should be an additional paragraph to include and summarize the discussion of the ramifications of the Chair's resignation. MOTION: McCallum moved to approve the minutes of the April 28, 2005 meeting of the Historic Preservation Commission, as amended. Carlson seconded the motion. The motion carried on a vote of 6-0. May 12, 2005. Carlson said that the representative from 503 Melrose Avenue should be referred to throughout the minutes as Bob Orendt. Weitzel pointed out that Amy Smothers was listed under "Members Not Present;" however, she was no longer a member of the Commission at the time of the May 12 meeting. Carlson stated that on page five, in the ninth paragraph, second sentence, the first item, which was not spelled out, should be taken from the guidelines. MOTION: Carlson moved to approve the minutes of the May 12, 2005 meeting of the Historic Preservation Commission, as amended. Brennan seconded the motion. The motion carried on a vote of 6-0. 2005 WORK PLAN: MOTION: McCallum moved to defer discussion of the 2005 Work Plan to the Commission's next meeting. Brennan seconded the motion. The motion carried on a vote of 6-0. Weitzel stated that the Commission's next meeting would be June 9th at 7 p.m. ADJOURNMENT: The meeting was adjourned at 6:11 p.m. Minutes submitted by Anne Schulte s:/pcd/minutes/H PC/h pc06-02-05.doc listoric Preservation Commission Minutes une 2, 2005 Sage 4 Historic Preservation Commission Attendance Record 2005 Term Name Expires 1/8 1/13 2/10 2/15 3/10 4/14 4/28 5/12 5/26 6/2 M. Brennan 3/29/08 .................... X X X X X R. Carlson 3/29/07 ........ X X X X X X O/E X J. Enloe 3/29/06 X X X O O X X O O O M. Gunn 3/29/07 O/E X O/E O/E X X X X X X M. Maharry 3/29/08 X X X X X X X ............ M. McCallum 3/29/06 X X X X X X O X X X J. Pardekooper 3/29/07 O/E X X O O O/E O O O O J. Ponto 3/29/07 X X X X X X X X O/E O/E A. Smothers 3/29/05 O/E O/E X X X .................... J. Weissmiller 3/29/06 O/E O/E O/E O/E O/E O/E O/E O/E O/E X T. Weitzel 3/29/08 O/E O/E X X X O/E X X X X Key: X = Present O = Absent O/E = Absent/Excused NM = No Meeting ..... Not a Member