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HomeMy WebLinkAbout2005-06-16 Info Packet CITY COUNCIL INFORMATION PACKET CiTY OF IOWA CITY www.icgov.org June 16, 2005 JUNE 20 WORK SESSION ITEMS IP1 Council Meetings and Work Session Agendas IP2 Memorandum from the City Manager: A Metro Agenda ] MISCELLANEOUS ITEMS IP3 Letter from Mayor Lehman to Vicki Lensing, Mary Mascher, Robert Dvorsky, Joe Bolkcom, David Jacoby: Thank you IP4 Memorandum from the City Manager: Kirkwood Bond Issue IP5 Memorandum from the Assistant City Manager: Telecommunications Survey IP6 Letter from John So to Mayor Lehman: Greetings from Australia IP7 Governor's State Employee Recognition Length of Service Awards 2005 [Submitted by Mayor Pro tem Wilburn] IP8 E-mail from Director of Parks and Recreation: Grant Wood School Project Update IP9 Police Department Use of Force Report May 2005 IP10 E-mail from Susan Judkins: Invitation to Legislator Meetings/Survey IP'I1 Letter from Keene Swett to Public Works Project Coordinator: Sidewalk concern IP12 Iowa City Fire Department 2004 Annual Report IP13 E-mail from Tom Saterfiel to Julie Tallman: Hedges IP14 E-mail from Garry Klein to Chief of Police: Thank you IP15 E-mail from Neighborhood Services Coordinator: Benton Hill Park Grand Opening IP16 Agenda: Economic Development Committee: June 21, 2005 Letter from the City Manager: Combined Emergency Dispatch Radio Agreement [Distributed at 6/20 Work Session] Process - A Metro Agenda: [Distributed at 6/20 Work Session by City Manager] Adopt-A-Park Program: [Distributed by Parks & Recreation Director] June 16, 2005 Information Packet (continuedI 2 I PRELIMINARY DRAFT/MINUTES IP17 Board of Appeals: May 24, 2005 IP18 Historic Preservation Commission: June 9, 2005 IP19 Senior Center Commission: May 18, 2005 IP20 Housing and Community Development: May 19, 2005 IP21 Planning and Zoning Public Hearing: April 28, 2005 CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org June 16, 2005 JUNE 20 WORK SESSION ITEMS IP1 Council Meetings Session Agendas / IP2 Memorandum from the Cit ~anager: A Metro Agenda ELLANEOUS IP3 Letter from Mayor Lehman to Vicki ,nsing, Mary Mascher )bert Dvorsky, Joe Bolkcom, David Jacoby: Thank you IP4 Memorandum from the City Manager: Bond sue IP5 Memorandum from the Assistant Cit ;r: Inications Survey IP6 Letter from John So to Mayor Lehman: Australia IP7 Governor's State Employee Recognition Len of Service Awards 2005 [Submitted by Mayor Pro tem Wilburn] IP8 E-mail from Director of Parks and Recreation: School Project Update IP9 Police Department Use of Force Re ' 2005 IP10 E-mail from Susan Judkins: Invitation islator IPll Letter from Keene Swett to Project Coordinator: ;idewalk concern IP12 Iowa City Fire Department 2004 Report IP13 E-mail from Tom Sater[iel to Julie Ilman: Hedges IP14 E-mail from Garry Klein to Chief Thank you IP15 E-mail from Neighborhood Se~ )tor: Benton Hill Park Gr~nd Opening IP16 Agenda: Econo )ment Committee: June 21, 2005 ~IARY DRAFT/MINUTES IP17 Board of Appeals: 24, 2005 IP18 Historic Preservation Commission: June 9, 2005 June 16, 2005 h ~tion Packet 'continued' 2 IP19 Senior Center ~mission: May 18, 2005 IP20 Housing and Development: May 19, 20( IP21 Planning and Zoning ~lic Hearing: April 28, ~ City Council Meeting Schedule and ~ Work Session Agendas June 16,2005 CITY OF IOWA CITY www.icgov.org JUNE 20 WORK SESSION ITEMS · MONDAY, JUNE 20 Emma J. Harvat Hall 6:30p Council Work Session · Planning and Zoning Items · Council Time · Oakcrest Parking · Adopt A Park · City/County Assessor · Metro Agenda · Agenda Items · Council Appointments · Schedule of Future Pending Items · TUESDAY, JUNE 21 Emma J. HarvatHall 7:00p Regular Formal Council Meeting TENTATIVE FUTURE MEETINGS AND AGENDAS · MONDAY, JULY 4 Emma J. Harvat Hall Independence Day - City Offices Closed · TUESDAY, JULY 5 Emma J. Harvat Hall TBD Special Council Work Session Regular Formal Council Meeting · MONDAY, JULY 18 Emma J. Ha/vat Hall 6:30p Special Council Work Session · TUESDAY, JULY 19 Emma J. Harvat Hall 7:00P Regular Formal Council Meeting · MONDAY, AUGUST 1 Emma J. Ha/vat Hall 6:30p Council Work Session · TUESDAY, AUGUST 2 Emma J. Ha/vat Hall 7:00p Regular Formal Council Meeting · MONDAY, AUGUST 15 Emma J. Ha/vat Hall 6:30p Council Work Session · TUESDAY, AUGUST 16 Emma J. Ha/vat Hall 7:00p Regular Formal Council Meeting Date: June 16, 2005 To: City Council From: City Manager Re: A Metro Agenda ./ //~;~_-¢'~//~.c,-_ ' As we are all aware, there is a growing interest, not only on the part of the Governor and the Iowa State Legislature but also among local community interest groups, to have local governments (cities, counties, school districts) consider more efficient and effective ways to provide public services. What often comes quickly to mind is the concept of regionalism (regional governance) as a means to address these issues. School districts often use the term consolidation, merger, etc. If asked to define regionalism, I believe most citizens would likely view the concept in its geographic context. That is, a coming together of independent units of local government to form one government. However, with these mergers, a loss of community identity each unit now enjoys is a likely consequence. Believing there is more to lose than gain, it is difficult to establish a regional agenda to fulfill the apparent wishes (soon to be mandates) of the State and fulfill community expectation as it relates to improving the quality/quantity of local government services. Organizing various governments into one creates a circumstance whereby corporate boundaries of local governments disappear. This process has other common terminology such as metropolitanization, consolidation, merger, and amalgamation. All of these terms describe a methodology/consequence of governments coming together. Many proponents feel fewer governments automatically creates better government. However, to accomplish more efficient and effective public service delivery, the most important part of a metro agenda, requires much more than merely rearranging existing local government (corporate) boundaries. We must create an opportunity, or it will be done for (to) us, to have an environment where we can collectively engage a community wide discussion that assesses the delivery of local government services and allows for a thoughtful, deliberate method of determining how best to provide the most efficient, effective services possible. A Metropolitan Agenda June 16, 2005 Page 2 In order for Johnson County area communities to be out in front on this issue, and before being mandated by some State legislative action, I believe a metro agenda needs to be considered. A metro agenda is intended to create opportunities to focus discussion among Johnson County local governments on issues of public service. These discussions would review, within a metropolitan (regional) context, what is necessary to achieve improved public services through sharing, direct purchase of service, identify common interests, and alternative services. Fortunately we have an excellent tool in the Johnson County Council of Governments (JCCOG) to serve as a forum for our metro agenda. Each participating local government must see the benefit of a metro agenda rather than view it as a threat to their self-governance. Local governments not now participating need to be invited. It seems the State's apparent perspective is to encourage more effective local governance; that is, regionalism by way of "do it or else." I would hope we can pursue a metro agenda and do it in a fashion the State would consider consistent with their intentions of greater efficiency and thereby have us avoid more unfunded mandates. Furthermore, we would like to avoid the State punishing those who do not seem to fit the State mold for local government, such as denial of State funding or more limitations for home rule. The State must be constantly reminded that our communities are each unique in character and the type of community we wish to be in the future is best decided by local officials. Any type of "cookie cutter" legislation by the State as it relates to a regional approach to service delivery simply diminishes the diversity in our local government. Our citizens desire to live and work in communities whereby they can direct their future, (a sense of legacy) rather than have it imposed by State action. We can preserve each of our community's characteristics and yet deliver more efficient and effective public services. Individual community identity remains critical and can be preserved. Iowa City is different than Tiffin; Tiffin is different than Coralville; Hills is different from North Liberty; etc. Each community takes pride in providing public services and a governance system that is believed to meet the needs of their citizens. Area elected officials and the professional, local government managers work to understand these unique community characteristics. These characteristics are then reinforced through public service programs which fulfill the interest of the citizens served. There are two simple parts to this metro agenda. One is an issue of governance, and the other is how best to provide public services. We need a metro agenda that assesses our current A Metropolitan Agenda June 16,2005 Page 3 means and methods of public service delivery and identifies new alternatives, that is "new ways to do business" all within the underlying policy of preserving our individual community character. Governance (governmental structure) is not the critical issue, but service delivery - how, why, how much, can we do it differently and better - should measure our success or failure. Here's how a metro agenda can be achieved. Attached is a list, and it is by no means all inclusive of various public services. Most of these services are routinely provided by area local governments. In order to pursue our metro agenda we would set out a goal whereby during the course of each year, two or more public services are reviewed in depth. We would look for, discover how and why some work better than others. JCCOG would guide the discussions. As we review each of the public services, new services for review would be added to the list each year. In the review the key questions are: 1. Why does it work well? 2. What have been its failings? 3. What can we do to make it better? 4. Does it meet the two goals of preserving the individual character of each community involved, and can it be a metropolitan service delivered in a more efficient and/or effective manner? 5. What is the future? Some services cannot practically, or politically, be operationally consolidated. For example, we have five libraries in Johnson County, and we can pose the question, "Could we have a metropolitan library system within the county?" Given the pride each and every community takes in its library, as an expression of community individualism I suspect it would be difficult to achieve in a consolidated or merged service with say, one main library and four branches. A central library with a system of branches is quite common. If a metropolitan organization is found not to be acceptable, then operationally a review of each library's operating policies might discover similarities and be a benefit to each library within the county. By virtue of identifying similar policies that can be shared, we have achieved a more effective, and hopefully efficient library system. A Metropolitan Agenda June 16, 2005 Page 4 I chose the library as an example because they currently do all work well together, share much, both in their operations and policy. We can learn from that effort. Finally, this review process is going to be recorded. As demonstration to the State, we can, as local governments, undertake a metropolitan agenda in order for us to improve our efficiency and effectiveness in our local government public services. We could today produce an extensive list of 28E agreements (which we should) that would clearly identify our current efforts in service sharing. This should be part of our documented efforts; but more so, do the 28E agreements have any common threads to help assess and improve our current services? A review of the existing agreements among local jurisdictions might reveal new means and methods. At the work session of June 20 I will be prepared to review this idea as well as examples of how it might work. After your review and comment, I would ask you to permit me an opportunity to present this idea to the Johnson County Council of Governments. Attachment mgdmem/regionalisrn8.doc Landfill Recycling Center · A metro area public service · Provided by one government (Iowa City) · Serves all of Johnson County, Kalona, and Riverside · Financed by a fee for service to users · Landfill usage operations/policy similar among jurisdictions · Recycling operations/policydissimilar Airport · A metro area public service · Provided by one government (Iowa City) · Available to all area jurisdictions · Financed by fees for services, other user fees and local property tax (Iowa City) Economic Development · A metro area public service · Provided by private (not-for-profit) contractor (ICAD) · Participation by choice · Financed by local government resources and contribution by private sector · 9 participating local governments · 6 area municipalities do not participate Senior Center · A metro area public service · Provided by two local governments (Iowa City, Johnson County) · Financed by local property tax resources (Iowa City and County) and fees for service Transit · An urban area service · Fixed route provided by 5 jurisdictions · Financed by property tax, local fees for service, State/Federal operating grants · Paratransit- financed by 6 jurisdictions Other examples of services in metro area generally with the same shared service components or provided by/within individual jurisdictions: 1. Fire Service ....................................................... 16 providers 2. Police ................................................................ 6 )roviders 3. Water ................................................................. 7 ~roviders 4. Wastewater ........................................................ 8 )roviders 5. Animal Control .................................................... 1 )rovider 6. Library ................................................................ 5 )roviders 7. Emergency Dispatch Center ............................... 2 )roviders (under study) 8. Housing Authority ............................................... 1 )rovider rngr/mem/regionalism,doc CitY OF IOWA CitY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319} 356-5009 FAX June 14, 2005 wwwJcgov, orj~ The Honorable Vicki Lensing 2408 Mayfield Road Iowa City, IA 52245 Dear Ms. Lensing: Thank you for your support of legislation raising the fines for Possession of Alcohol Under Legal Age (PAULA) violations. The increased fines will hopefully represent an enhanced deterrent to underage drinking and will help temper the underage drinking problem we are confronted with in Iowa City and throughout the state. As always, your willingness to hear our concerns and address them in the legislature is very much appreciated. Sincerely, Ernest W. Lehman Mayor cc: City Council council/Jtrs/paula-fines.doc Date: June 10, 2005 To: City Council From: City Manager Re: Kirkwood Bond Issue I thought you would be interested in the proposed bond issue information for Kirkwood. Proposed Bond Issue to Address Kirkwood's Growing Enrollments Tentative Board Action: Thursday, June 9, 2005 Tentative Election Date: Tuesday, September 13, 2005 Background Information Kirkwood Community College has a long history of growing to meet community needs. This growth has provided opportunities, both to our students (past and present) and the communities we serve and can be measured in many ways: · Kirkwood trails only the University of Iowa and Iowa State University in enrollment making it the third largest institution of higher education in Iowa. · Enrollment reached 15,400 credit students in fall 2004 with projections indicating enrollment will top 20,000 by 2010. (see attached enrollment chart) · Over 80,000 enrollments in continuing education programs and 150 businesses used our Kirkwood Training Services last year. Now Kirkwood is asking our communities to help us meet our growing needs with the 20 Cent Solution--a bond issue to fund capital projects so Kirkwood can continue to grow with our community and for our community. The 20 Cent Solution A bond issue approved by voters on September 13 would provide $25 million to better serve our growing enrollments. Likely projects include: · New construction on main campus to provide additional classrooms and labs for Allied Health, Nursing, Math, Science, and English as well as remodeling portions of Linn Hall. · Digital upgrades for the centers in Benton, Cedar, Iowa, Jones, and Washington Counties, as well as the Iowa City campus and off-campus centers located in Linn County. The upgrades will allow more options for anytime/anywhere classes and increase the course offerings at the outlying centers. · New instructional space for automotive technology and welding at the Monticello Center. · Additional instructional space at both the Marion and Tipton Centers. · New instructional space for carpentry, masonry, HVAC, advanced manufacturing, and electrical training. · Additional parking for the main campus, as well as for the Iowa City campus. (See enclosed Facilities Master Plan) Frequently Asked Questions Why a bond issue? A bond issue is an ideal way to address a one time need to accelerate construction projects to address enrollment growth. Unlike levies, which are often renewed by voters to continue support of the college, bond issues provide funds for a specific dollar amount and arc not renewable. It would generate $25 million over ten years for construction to address growing enrollments, and if passed in 2005 the additional cost to taxpayers would expire in ten years. Would this bond issue be renewable? No, bond issues are intended to fund specific projects (in this case, capital projects to address growing enrollments) and for specific dollar amounts ($25,000,000). Because of our large seven-county tax base, this bond issue will be fully paid for and expire in ten years. · How is Kirkwood currently funded? The three main funding sources are: IKirkwood Community CollegeI FY 2004 General Fund Re,,enue - $59,831,679 I Other Income 2.5% Federal Support 3.7% Tuition & Fees · Tuition & Fees 55.0% · Sales & Ser~ces · Local Support rn State Support State SL · Federal Support 33.0% · Other Income & Se~ces 1.0% I Local Support 4.8% Tuition Revenue Tuition has increased from $53 in 1995 to $95 in 2005. State Funding This year, Kirkwood received less funding than in 2001 and served over 4,000 more students Local Property Tax Support Total Levy for 05-06 is 64 ¼ cents or $33 annually for the owner of a $100,000 house. (The 05-06 levy-64 ½ cents-is detailed below.) 05-06 Kirkwood Levy Support 20 ¼ cents General Fund Approved by Board of Trustees on an annual basis (Provides support, combined with tuition revenue and state funding, for general operation of the college such as salaries, utilities, and supplies) 20 ¼ cents Building Fund Approved by voters in 2001 to generate revenue until 2011. This revenue provides support for capital projects. 15 cents Insurance Levy Approved by Board of Trustees on an annual basis (Provides support for insurance, tort liability, unemployment compensation, and early retirement.) 9 cents Instructional Equipment 6 cents-Approved by voters in 2003 to provide annual support from 2006-2016 3 cents-Approved by Board of Trustees on an annual basis (Provides vital equipment such as computers for business education, CNC machinery for industry training, microscopes for science labs, and much more.) When and what future needs will Kirkwood bring to the voters next? If this bond issue is successful, we anticipate being able to address future needs with renewals of existing levies. In 2009, we will likely ask voters to renew the Building Fund (20 ¼ cents) which will expire in 2011. The Building Fund levy was approved by voters to collect revenues until 2011, why was the money borrowed ahead? It was the only way to address dramatically increasing enrollments. The legislation allows community colleges to choose between spending the money as it is collected or to use the future revenues to finance projects to meet immediate needs. Growing institutions have little choice, but to borrow ahead. How was the 20 ¼ cent Building Fund levy spent? This levy, which was approved by voters in 2001, allowed the college to finance a variety of projects to begin addressing the needs created by dramatically increasing enrollments. The projects entirely funded or partially funded by this levy include: · Iowa City Campus expansion · Nielsen Hall (Business and Information Technology/Fine Arts) · Mansfield Center/Iowa Hall expansion and renovation (Culinary Arts/Cafeteria/General Meeting and Class Rooms) Main campus infrastructure including parking and road improvements · Remodeled Monticello Center reception area and bathrooms · New computer lab and landscaping at the Williamsburg Center · Improved parking and updated carpeting atthe Vinton Center · Site improvements at the Washington Center 3 · Infrastructure improvements at the Tipton and the Cedar County Resource Center · Improvements at the Jones County Center Variety of general renovations and remodeling on main campus including: Kirkwood Kids child care center Washington Hall (Agricultural Science) o Auto Collision and Auto Technology o Linn Hall (Math/Science/Allied Health/English/Student Support Services) Benton Hall (Library/Classrooms) Cedar Hall (Social Sciences/Career Option/Arts and Humanities) Have we explored other ways to solve the space crunch? Last year the college schedule was studied to ensure the most efficient use of classroom space. The results of the study allowed us to move from 9 to 10 classes per room each day during the high demand daytime hours plus we added a 7:00 am classes. (See attached classroom utilization chart.) In addition, we continue to develop more Anytime/Anywhere classes which allow students to take Kirkwood classes from a distance. We are also exploring more night and weekend classes. All new faculty who are hired are willing to teach at least one class after 5:00 pm or on the weekend. However, this is a small scale solution because the majority of our students want daytime/weekday classes. How was the need for the bond issue determined? During the 2003-2004 academic year a Kirkwood Quality Improvement Process (KQIP) team was given the task to improve the planning process for growth, development and renovation of college facilities. The team's extensive research and analysis resulted in a final report in April 2004 that suggested the Board of Trustees explore funding options to address the immediate facility needs caused by exploding student enrollments. How will this bond issue affect the tax rate? The 20 Cent Solution will bring the total levy for Kirkwood support to 84 ½ cents. The owner of a $100,000 home will pay an additional $9.50 annually for the next ten years or 20 cents a week. Facilities Master Plan 2006-2021 Summary and Update of the Kirkwood Quality Improvement Process Team Report Time Period Project Estimated Cost Proposed Bond Issue Projects 2006-2011 1. Add Allied Health, Nursing, Math, Science, $15,000,000 English classrooms and lab space Remodel of Linn Hall 87,500 square feet (new) 25,000 square feet (remodel) 2. Marion Center- addition $ 3,000,000 20,000 square feet 3. Parking - Iowa City campus $ 1,500,000 4. All outlying centers - digital upgrade $ 1,000,000 5. Parking - main campus $ 600,000 6. Tipton Center- addition $ 450,000 7. Monticello Center- auto tech and welding $ 250,000 8. Carpentry, Masonry, HVAC, Advanced $ 2,800,000 Manufacturing, Electrical classrooms/labs TOTAL $24,600,000 Proposed 20 ¼ cent Building Fund Renewal Projects 2011-2016 1. Arts & Humanities, Social Science, Business $10,000,000 & Information Technologies classroom and lab space 2. Central Receiving/Facilities Building $ 2,000,000 30,000 square feet 3. Water lines, fire alarms, HVAC, roofs, $ 2,000,000 boilers, cooling towers, windows 4. Relocate Fire Training to off-campus site $ 1,000,000 5. Parking and roadways- main campus $ 1,000,000 6. Agriculture - lecture room and labs $ 900,000 6,000 square feet 7. Agriculture - 3 new greenhouses $ 800,000 21,600 square feet TOTAL $17,700,000 Proposed 20 ¼ cent Building Fund Renewal Projects 2016-2021 1. Theatre - seats 600 and recital hall for 100 $ 5,000,000 2. Agriculture - add horse stalls and increase $ 1,750,000 size of arena 3. Choir and band rooms $ 750,000 4. Johnson Hall- locker rooms / conference room $ 500,000 / training room / fitness area TOTAL $ 8,000,000 Enrollment 1988- 2010 (projected) 10,000 6,000 .... Fall Terms Date: June 15, 2005 To: City Council ( From: Assistant City Manager Re: Telecommunications Survey Attached is a copy of that portion of the June 2000 Telecommunications Survey that relates to local access channel usage and viewership. Don Williams of Rice, Williams Associates made reference to the study at your last meeting and I am forwarding the attached at the request of several Council members. I hope you find it helpful. Iowa City Telecommunications Survey SUMMARY OF FINDINGS Prepared by The University of Iowa Social Science Institute Arthur H. Miller, Director Mollie W. Marti, Program Director June 2000 INTRODUCTION In the Spring of' 2000, the Iowa City Cable Commission contracted with the Iowa Social Science Institute (ISSI) to conduct a telephone survey o£ Iowa City cable users about their perceptions and use of cable television channels. The survey addressed cable subscribers' familiarity with the access channels, viewership levels, perceptions of.the channels, and suggestions for how the channels might be improved. This report contains a summary of.the major findings o£this survey DESCRIPTION OF SAMPLE AND METHODS During April of'2000, the ISSI conducted a telephone survey o£ Iowa City cable users. A copy o£ the survey instrument is included in Appendix A Seventy percent of eligible respondents participated in the study, resulting in 400 completed interviews with a sampling error of.+_ 4.5%. The average length of.the interview was 13 minutes. In this report, descriptive statistics are used to characterize respondents' viewing habits and perceptions of cable access channels and services. In addition, demographic characteristics are examined to determine whether they are related to patterns of viewing or evaluations of local access television. Only statistically significant group differences are discussed. Table 1 provides gender, education, length of residence, and age characteristics of the overall sample. A gender quota was used to ensure that the sample approximated the gender breakdown of Iowa City. The average age of respondents was about 40 years. Table 1. Local Cable Access Survey Respondent Characteristics Characteristic Percent Characteristic Percent Gender Length of Residence in Iowa Male 47.5 < 1 year 8 I -2 Years 14 Female 52.5 3 - 5 Years 20 6 - 10 years 11 > 10 years 47 Education < High School 7 HS Degree 14 Some college 29 Age (mean) 40.35 Bachelors Degree 26 Some grad school 6 Graduate degree 18 Note: Total number of respondents is 400. KNOWLEDGE, VIEWING PATTERNS, AND EVALUATIONS OF CHANNELS Respondents were asked to name local access channels by name or channel number. Table 2 shows the number and percent of respondents that could name one or more channels. A majority (63%) of respondents could name at least one channel. Very few (< 3%) respondents could name all local access channels. Table 3 shows how many respondents were able to name each channel Respondents most frequently named PATV and least frequently named the Educational Channel. Demographic groups did not differ significantly on the number of channels named or which channels were named. Table 2. Number of Cable Channels Table 3. Percentage of Respondents Who Named by Respondents Named Each Channel Able to name: Percent Channel Percent Zero 37 PATV 44 Oneor more 63 Government Channel/InfoVision 33 Two or more 38 Library Channel 20 Three or more 20 University of Iowa Channel 17 Four or more 6 Educational Channel 15 Five 2 Note: Percent values are calculated from all respondents (n=400). Table 4 shows the number of respondents who indicated having viewed each channel when provided with a brief description of the channel. Approximately half of the respondents reported viewing PATV and the Government Channel, while fewer respondents reported viewing InfoVision, the Library Channel and the Educational Channel. Table 4. Percentage of Respondents Who Have Viewed Each Channel Percent Government Channel 54 PATV 49 InfoVision 29 Library Channel 30 Educational Channel 23 Some demographic groups differed on whether or not they had viewed certain channels. Men were more likely than women to report having viewed PATV. As compared to younger respondents, older respondents were more likely to have viewed the Government Channel but less likely to have viewed InfoVision. Similarly, respondents who were longer-term residents of Iowa City were more likely to have viewed the Government Channel but less likely to have viewed InfoVision. However, it is important to note that age and length of residence in Iowa City are highly correlated. There were no 3 differences between demographic groups on whether or not respondents had viewed the Library Channel or Educational Channel. Table 5 displays frequency of viewing for each access channel Across all channels, frequency of viewing is fairly equally distributed between viewing less than once a month to viewing several times a week. Only five to ten percent of viewers watch an access channel daily. Demographic groups did not differ significantly on viewing frequency. Table 5. Viewing Frequency by Channel Government Library Educational PATV Channel lnfoVision Channel Channel Overall (percent) (percent) (percent) (percent) (percent) (percent) Never 5 3 8 6 4 5 < Once a month 20 19 30 27 25 25 Once a month 16 12 19 16 14 16 2-3 Times a month 20 25 16 15 15 18 Once a week 23 21 15 22 16 19 Several times a week 10 14 7 8 16 11 Every Day 6 6 5 6 10 6 Note: Percent value is computed from the number of respondents who indicated that they have viewed each channel. Table 6 shows time of viewing for each channel. Across all channels, most respondents indicated that they view between noon and midnight. There was a trend towards the Library Channel being watched earlier in the day than other channels, probably due to the children's programming telecast on the channel. Table 6. Time of Viewing by Channel Government Library Educational PATV Channel Channel Channel Overall (percent) (percent) (percent) (percent) (percent) Midnight to 6:30am 4 3 .- 4 3 6:30am to 8:30am 2 2 6 3 3 8 to 10am 5 6 6 6 6 10am to noon 1 4 11 4 5 Noon to 3pm 7 4 20 16 9 3pm to 6pm 19 16 16 21 15 6pm to midnight 75 80 55 63 68 Note: Percent value is computed from the number of respondents who indicated that they have viewed each channel. Respondents were pomutted to give more than one response, therefore column percent values do not sum to 100. There were a few demographic differences for time of viewing. Women were more likely than men to view the Library Channel earlier in the day (39% to 6% viewing before noon). Additionally, Education Channel viewers differed in their viewing patterns by length of Iowa City residence. No viewers with less than 3 years of residency viewed the Educational Channel before noon. However, 30 4 percent of those with 3 to 10 years residency viewed the Education Channel in the morning and 5 percent of those with over ten years did the same. Age and education were not related to time of viewing. Figure 1 presents mean values representing opinions of whether channels or services are fulfilling their functions. All mean ratings fell between 6 and 8, suggesting that respondents generally believe that the channels and services are fulfilling their functions to a great extent. The mean rating for the PATV Access Center was 7.70, indicating that respondents viewed the center favorably. However, because so few respondents rated the center, it was not appropriate to make statistical comparisons between the Access Center and the other channels. Analyses show that PATV was rated significantly lower than the three other channels, but no differently than InfoVision. Additionally, InfoVision was rated significantly lower than the Educational Channel and the Government Channel. There were a few differences between demographic groups on ratings. Respondents under 35 gave more positive ratings than older viewers to InfoVision (6.86 to 5.88). Women gave more positive ratings than men to the Library Channel (7.31 to 6.31). Figure 1: Evaluations of Access Channels and Services 7.04 702 6.89 ............ ~ 5~ .................................. Education Channel Government Channel Libmn/Channel Infovision PATV Channel/Service a scale from I (not at al0 Note: Values are mean ratings of the extent to which each station or service Is fulfilhng its functtons on lo 10 (completely). INDIVIDUAL CHANNELS pATV Respondents who indicated that they have viewed PATV (n = 197, 49% of all respondents) were asked a series of questions about PATV and the PATV Access Center. Of these respondents, six percent (n=12) indicated that they have used the PATV Access Center or training sessions One-half of these respondents have used these services once and the other half were repeat users. PATV viewers were asked whether they believe the primary purpose of PATV is to provide television programming, train people in television production, or both. As shown in Figure 2, a strong majority of respondents (70%) indicated that the primary purpose of PATV is to provide both programming and production training. Responses did not differ between demographic groups. Figure 2: Primary Purpose of PATV 20% Finally, PATV viewers were asked whether PATV could offer additional programming or services that would make it more likely for them to view or use PATV. Twenty-four percent (n=47) answered affirmatively and gave suggestions. Several of the comments addressed the quality and availability of PATV programming. Other comments indicated that respondents would like to see more programming dedicated to children's and school events, community events, education, and specific interests such as sports and music. The full text of these suggestions is available in Appendix B (Q GOVERNMENT CHANNEL/INFOVISION ResPondents who indicated having viewed the Government Channel (n = 217, 54% of all respondents) were asked to evaluate programs broadcast on this channel and to relate their experiences with InfoVision, the interactive service offered on this channel. Figure 3 shows mean values representing opinions of the extent to which various Government Channel programs provide information about the local community. Examples of each type of program are found in Appendix A (Q SA). The mean ratings fell between 5 and 8, suggesting that respondents believed that each program provides information about the local community. Viewers rated Iowa City Council meetings significantly higher than the other types of programming Additionally, Iowa City Council meetings, local events programming, and non-profit forum programming were rated significantly higher than local information programs and local news magazine type programs. There were a few demographic differences between Government Channel viewers. Women gave higher ratings than men to local events programs (6.70 to 5.84), respondents with at least a college degree rated non-profit forum programs more highly than those with less education (6.86 to 5.15), and shorter-term residents gave higher ratings to news magazine type programs (Less than 2 years= 6.92, 3 to 10 years-- 5.71, over 10 years= 5.00). Figure 3: Evaluations of Government Channel Programs ~:~ ............... ~:/ .............. Program about the local community on a scale from 1 ('not at air) to 10 ('completely'). 7 Viewers of the Government Channel were asked about their familiarity with or use of InfoVision. They also were asked about frequency of use and whether they have experienced trouble with using InfoVision. Figure 4 shows that a majority of Government Channel viewers (54%) are familiar with tnfoVision. These respondents are divided equally (27% each) between those who have used lnfoVision on an interactive basis and those who have simply viewed lnfoVision. Ten percent of Government Channel viewers reported that other household members have called InfoVision Most of these household members were over 18 years of age (69%) versus under 18 years (31%). Figure 4: Use oftnfoVision 27% [] Never Viewed []Viewed Only [] Called/interacted 27% Note: Percent values are computed from number Of respondents who have viewed Government Channel Results presented in Table 7 suggest that a majority oflnfoVision users access the service less than once a month. As repbrted earlier, younger Government Channel viewers (77% compared to 39% of those over 35), and shorter-term residents of Iowa City (Less than 3 years = 65%, 3 to 10 years = 75%, over 10 years = 42%) were more likely to have viewed InfoVision. Table 7. Frequency of CalLing lnfoVision Percent Never 4 < Once a month 54 Once a month 20 2-3 Times a month 10 Once a week 10 Several times a week 2 Note: Percent values are computed from the number of respondents who indicated that they have called InfoVision. 8 As Figure 5 shows, the majority of InfoVision users (76%) indicated that they had not experienced any problems with the service. The most commonly cited problems were determining how to use InfoVision (17%) and getting through to the service (4%). Other answers are set forth in Appendix B (Q 11BX). Figure 5: Nature of Experience Using InfoVision 3% ~ [] No Difficulty [] Difficulty Determining Use [] Difficulty Getting Through [] Other or Multiple Difficulties Note: Percent values are computed from the number of respondents who have used Infovision. LIBRARY CHANNEL Respondents who indicated having viewed the Library Channel (n = 118, 29% of all respondents) were asked additional questions about what programs they have viewed and what they would like to see more often. Figure 6 shows how many respondents indicated having viewed each program. Examples of each type of program are found in Appendix A (Q 14A). A majority of respondents reported that they most often viewed programs on local history, live library events or meetings, children's programs, and education programs. They least often viewed programs about the library or programs that focus on the library's collections. There were a couple of differences across demographic characteristics. Respondents over 35 were more likely to have viewed adult library programs than younger respondents (52% to 32%). Those living in Iowa City longer were more likely to have viewed local history programs (Over 10 years = 74%, 3 to 10 years = 62%, less than 3 years = 57%). Figure 6: Programs Viewed by Library Channel Viewers 80% 60% 55% 54% 'o 5O% ~ 43% 42% ~ 40% I1. 3o% 22% 20% 17~i ...... 10% 0% L~cal History Live Events Children's Education Adurt [nfo Libcary Programs Lib~a~ Program Note: Percent values were computed from the number of respondents who have viewed the Library Channel 10 Figure 7 presents the types of programs viewers would like to see broadcast more often. Fourteen percent of respondents indicated that they thought the programming was adequate as is. Of those suggesting additional programming, children's programs and local history were most commonly cited. Some of the Library Channel viewers expanded on the types of programs they would like to see. These suggestions are set forth in Appendix B (Q 14J). There were no significant differences between demographic groups on what programs were desired Figure 7: LibraryChannel Programs Desired by Viewers t 25% 25% 25% ~ 20% ...... ~14% 1,4% ........ 10% 8% 5% 5% 5% 5% Program Note: Values indicate percent of Library Channel viewers who expressed a desire to see more of each type of program. Respondents I1 EDUCATIONAL CHANNEL Respondents who indicated having viewed the Educational Channel (n = 93, 23% of all respondents) were asked additional questions about what programs they have viewed and what programs they would like to see more often Figure 8 displays the number of respondents who indicated they have viewed each program. Examples of each type of program are found in Appendix A (Q 16A). The only significant demographic difference was that viewers over 35 were more likely than younger Education Channel viewers to have viewed Iowa City Board Meetings (67% to 32%). Figure 8: Programs Viewed by Educatio~ Channet Viewers 60%] 51% 50% .4,.~A 4O% 4O% 4O% 10% O% Iowa City Board Meetings Kirkwood Programming Sctx~ Distfic~ E'~r~s School District Meetings ~rk~:x:~d C~ae..ses Program Respondents were allowed to give mere than one N~e: Values are percects of Education Channei viewem wh0 indicated viewing each program, response, therefore percent values do n~ sum to 100. 12 Figure 9 presents the types of programs Educational Channel viewers would like to see broadcast more often. Nearly one-fourth (22%) of viewers indicated that they were satisfied with the amount of each type of program. Although Kirkwood classes were viewed less often than other types of Educational Channel programming, viewers most often indicated that they would like to see more Kirkwood classes telecast. Some Educational Channel viewers expanded on the types of programs they would like to see These suggestions are set forth in Appendix B (Q 16G) Demographic groups did not differ on what programs were desired Figure 9: Educational Channel programs Desired by Viewers 35% - 25% 22% 20% 16% 15% 13% 10% 4% 0% None Kirk'wood Classes School District Kirkwood Iowa City Board School District Other Events Programming Meetings Meetings Program Note: Values indicate percent of Education Channel viewers who expressed a desire to see more of each type of program, Respondents were allowed to give more than one response, therefore percent values do not sum to 100. 13 VIEWING DIFFICULTIES AND COMMENTS Respondents were asked a series of questions about problems they have experienced with access channels. Of those who have tried to find access channel program listings, some (17%) have had trouble finding them. A minority (24%) of respondents also reported that they had problems viewing a program because of picture or sound quality. Figure 10 displays the number of respondents who reported difficulties with each channel. PATV was the channel most often cited as having difficulties. Respondents reporting problems with access channels did not differ demographically from those who did not report problems Figure 10: Viewing Difficulties by Channel 70% 62% 60% 50% ~, ..... 40% 1 32% 21% % 20% · 15% 10% O% PAIV Government Channel Educational Channel Library Channel University of Iowa Channel Channel Note: Values indicate the percent of respondents reporting viewing difficulties. Respondents ware allowed to give more than one response, therefore percent values do not sum to 1130. Respondents were asked about events or activities they would like to see videotaped and telecast on the access channels. Twenty-one percent (n= 83) of respondents offered comments. Respondents suggested coverage of several types of community and University of Iowa events including concerts, performing arts, lectures, and sporting events. Special events like Jazzfest and Riverfest were 14 commonly mentioned. In addition, respondents indicated that they would like to see additional information and programming about political events and charitable organizations~ The full text of these comments are found in Appendix B (Q 19B). Finally, respondents were asked whether they had any suggestions for improving local access programming. Nineteen percent (n= 77) answered affirmatively. Respondents had several suggestions about improving access to and knowledge of the channels and their programming. They also addressed the need for improved quality of production and increased funding. In addition, they offered suggestions about particular types of programming. The full text of these comments are found in Appendix B (Q 20B). 15 CONCLUSIONS The City of Iowa City commissioned this survey to both gather benchmark data and obtain suggestions for improvement. The survey achieved these objectives. The results provide information regarding Iowa City cable subscribers' level ofviewership and their perceptions of the access channels. The results also provide detailed viewer suggestions for improving the channels The results of the survey suggest that many Iowa City cable users utilize local cable access channels and services. In response to an open-ended question, a majority of respondents could name at least one access channel. When given a description of the channels, the recognition levels increased for all of the channels, with approximately one-fourth to one-half of respondents indicating that they had viewed each channel. The most frequently viewed channels, by far, are the Government Channel and PATV. The ratings of the cable access channels and services were predominately positive. Each of the channels was rated positively for fulfilling its functions, although PATV was rated lower than the other channels. Approximately one-fourth of PATV viewers gave specific comments regarding how PATV could improve its services to make it more likely for the respondent to view the channel. The Government Channel's most highly rated program for providing community information was Iowa City Council meetings, and a majority of Government Channel viewers were familiar with InfoVision, the interactive service offered on the channel. A majority of the Library Channel viewers reported that they watched local history programs, live events or meetings at the library, children's programs, and educational programs, and they also indicated that they would like to see more of each of these types of programming. The most ot~en viewed programs on the Educational Channel were Iowa City Board meetings, Kirkwood Community College programming, and Iowa City Community School District events, yet viewers indicated that they would most like to see more Kirkwood Community College classes. Viewers of local access channels report fairly reliable service and sufficient information regarding programming. For example, only about one-fourth of respondents reported that they had problems viewing a program because of picture or sound quality, and even fewer respondents had trouble finding access channel program listings. 16 Demographic groups showed few differences in viewing habits and evaluations of channels and services. This suggests that local cable access channels have been successful in providing access to quality programming for a diverse Iowa City community rather than just specific subsets of the population. At the same time, the results of the survey, particularly the viewers' comments, provide myriad suggestions for improving the access channels, programming and services. The City of Iowa City now has an opportunity to carefully study the suggestions and integrate them into the operation of the access channels This could lead to an even more successful relationship between the access channels and local cable subscribers. o IP6 10 May 2005 . ~/~ ]ohn So lord Mayor ABN 55 370 2!.9 287 £ity of Melbourne PO Box 1.603 Melbourne Victoria 3001. Australia TeLephone 61. 3 9658 9825 Facsimile 61. 3 9654 2628 Mr Ernest W. Lehman Ma~or of Iowa City of Iowa 410E Washington Street IOWA USA 52240 Dear Mayor Lehman It gives me great pleasure to send greetings to you and the City of Iowa. I have asked Stephen White of the Rotary Group Study Exchange mission to convey these greetings to you. Melbourne is a multi-cultural city with a passion for the arts, business and sport and is one of the world's most liveable cities. We are proud that people from many ethnic, cultural and religious backgrounds have made Melbourne their home. Melbourne enjoys very close links with the Unites States of America and I hope that we will have the opportunity to welcome visitors to our city from Iowa. On behalf of the Deputy Lord Mayor Gary Singer, my Councillor colleagues and the City of Melbourne, please accept my best wishes. Yours sincerely ( >toh, So --/Lord Mayor Submitted by Mayor Pro tem Wilburn Length of Service Awards 2005 THOMAS j, ViL$~:K OFFICE OF THE GOVERNOR June 15, 2005 Dear State Employee: We are very pleased to honor you, our state employees, for your distinguished service to the State of Iowa for 25 - 54 years. 833 employees throughout the state are being recognized at these regional ceremonies in 2005. We want to express our gratitude and admiration for your years of dedication to the citizens of Iowa. You are a shining example of loyalty and commitment to our state. We salute you! Thomas J. Vilsack Sally J. Pederson Govemor Lt. Governor Governor's Length of Service Award Ceremony Locations Western Region St. Rose of Lima Parish Center Denison, Iowa Wednesday, June 15, 2005, 10:00 AM Eastern Region Iowa City West High School Iowa City, Iowa Wednesday, June 15, 2005, 2:00 PM Central Region Iowa Tourism Building Des Moines, Iowa (State Fairgrounds) Tuesday, June 21, 2005, 10:00 AM & 2:00 PM 2 Iowa City Length of Service Award Ceremony Iowa City Community Schools 3une 15, 2005 - 2:00 p.m. Tareq Abuissa Music Nathan Giglierano South East 3unior High Orchestra, Iowa City Flag Presentation Boy Scouts, Troop #8 3esse odeen, 3osh Odeen, 3.D. Hootman, 3ay Feller, Jacob Renfer, .lames Martinek National Anthem Pam schroeder Cedar Rapids Washington High School Master of Ceremonies Beth Malicki KCRG--FV Welcome Councilman ]ohn Lundell Remarks Mollie Anderson, Director Department of Administrative Services Introduction of Lt. Governor Beth Malicki Lieutenant Governor's Message The Honorable Sally Pederson Lt. Governor, State of Iowa Presentation of Awards The Honorable Sally Pederson Lt. Governor, State of Iowa Everyone is invited to a reception immediately following the ceremony ***** Iowa City ***** 25 Years Andres Darcy Human Services-Comm Services Apling Constance Human Sen/ices-Comm Services Arnold Brian Transportation Arzberger Stephen Iowa Workforce Development Austin Darcy Corrections-Iowa Prison Industries Bailey Danny Transportation Barker Denise Human Services-Independence Bartholomew Robert Corrections-Fi Madison Bartruff Jerry Corrections-Oakdale Bawden Kyle Corrections-Ft Madison Beckman . Nancy Human Services-Comm Services Bird Gary Public Safety Brennaman Cynthia Corrections-Anamosa Burkett Denise Human Services-Comm Services Burrows Cynthia Human Services-Corem Services Calhoun Nancy Corrections-Mt Pleasant Campbell Craig Corrections-Anamosa Carruthers George Corrections-Ft Madison Chapman Michael Corrections-Ft Madison Cleveland Thane Human Services-Independence Coffland Carol Human Services-Independence Cornelis ChaHes Corrections-R Madison Cutler Michael Corrections-Ft Madison Dally Curtis Corractions-Anamosa Davlson Susan Human Services-Comm Services Dilks Zackery Corrections-Ft Madison Farrls Donna Corrections-Anamosa Favela Terrl Human Services-Comm Services Feazell George Transportation Feikert Dennis Corrections-Fi Madison Ferguson Karen Human Services-Comm Services Foltz Mary Corrections-Oakdale Frankfurt Ricky Corrections-Anamosa Gehle Roy Corrections-Ft Madison Godsey Dirk Corrections-Anamosa Gully Leroy Corrections-Fi Madison Gully Jr Roy Corrections-Ft Madison 25 Years Hanna Debra Human Services-Independence Hansen Colleen Inspection & Appeals-Appeal Defend Harbaugh Julie Human Services-Independence Hart Gregory Corrections-Iowa Prison Industries Hendershot Vicki Human Services-Comm Services Henkelman Stephen Corrections-Oakdale Hill Bonnie Public Safety Holub Janice Corrections-Anamosa Holub Gregory Corrections-Anamosa Hunt Samuel T Human Services-Comm Services Kamara Alex Human Services-Independence Kick Kathy Iowa Workfome Development Klein Ricky Public Safety Kokotan Sandra Human Services-Comm Services Kono M. Jean Human Services-Independence Krause Jr Rick Corrections-Oakdale · Larkin Richard Corrections-Ft Madison Lawson Roger Corrections-Ft Madison Leadley Unda Human Services-Independence Lee Larry Transportation Lloyd Sandra Corrections-Oakdale Logan Michael Corrections-Ft Madison Luensman Thomas Corrections-Anamosa Macke Michael Natural Resoumes Maddigan Michael Human Services-Corem Services Mahoney Timothy Corrections-Anamosa May Michael Corrections-Ft Madison McKinley Eldon Corrections-Ft Madison Menke ' Steven Transportation Merfeld Mark Corrections-Iowa Prison Industries Michelson Scot Natural Resoumes Morrow Kelly Human Services-Corem Services Nassif Julie Corrections-Iowa Prison Industries Oberbroeckling Allan Transportation Ohde Bill Natural Resoumes Ohlensehlen Jay Public Safety Olson Carol Agriculture & Land Stewardship Ownby Margaret Human Services-Independence 9 25 Years Patton Paul Corrections-Ft Madison Payton James Corrections-Oakda{e Pettrone Charles Public Safety Potter Vicky Corrections-Mt Pleasant Rasmussen Sherryl Human Services-Independence Roe John Human Services-Mt Pleasant Rooney Richard Corrections-Ft Madison Salvlati Stephen Corrections-Anamosa Sanfilippo Joseph Natural Resoumes Scharf Cindy Human Services-Corem Services Scheers Thomas Corrections-Ft Madison Schmitt David Corrections-Anamosa Schultz Frank Human Services-Independence Schwab Thomas Revenue Selters Kevin Corrections-Fi Madison Sever|n Tim Corrections-Ft Madison Short Leonard ' Corrections-Ft Madison Siebels Anna Corrections-Anamosa Smith Kathy Human Services-Comm Services Springer Lynda Human Services-Corem Services Stolte Dennis Corrections-Anamosa Studebaker Llnda Human Services-Independence Stutt Ronnie Corrections-Anamosa Swestka Roberta Human Services-Comm Services Sylvester Donald Corrections-Ft Madison Tasker John Transportation Teymer Steven Corrections-Anamosa Tibbott Thomas Transportation Truitt Ray Iowa Workfome Development Wendl Steven Corrections-Anamosa Wieneke Annette Human Services-Corem Services Williams Deb Human Services-Independence Witte Betty Corrections-Mt Pleasant Wolf Marsha Human Services-Comm Services Wooton Debora Iowa Workfome Development Wright Gary Human Services-Independence 10 30 Years Angle Jerry Public Safety Aschbrenner Donald Corrections-Ft Madison Baty Marc Human Services-Corem Services Blair Stanley Natural Resoumes Breitenstein Jeanene Human Services Brown Carol Agriculture & Land Stewardship Brown Harry Corrections-Anamosa Bush Ronald Corrections-Oakdale Champ Brian Education-Voc Rehab Davis Donna Corrections-Oakdale Delphey Pamela Human Services-Corem Services Denton Deborah Human Services-Independence Diesburg Tamara Corrections-Iowa Prison Industries Dolan Robert Natural Resources Dunbar Rhonda inspections & Appeals-Racing Estrada Thomas Public Safety Ewald Ron Human Services-Comm Services Fettkether James Human Services-Independence Galloway Louis Corrections-Fi Madison Halverson Thomas Natural Resources Hand Ricky Human Services-Mt Pleasant Haster Gary Iowa Workforce Development Heald Cindy Corrections-Fi Madison Heitz Albert Iowa Workfome Development Hinderks Richard Transportation . Homrighausen Elizabeth Human Services-Comm Services Inman Ted Human Services Jackson Craig Natural Resources Johannlngmeler Susan Human Services-Independence Johnson Jane Human Services-Corem Services Kaszinski David Public Safety Krotz Richard Transportation Kubik Rudy Human Services-Independence Kuper Randall Corrections-Fi Madison Levells Wanda Human Services-Corem Services Linderwell Richard Transportation May Paul Corrections-Ft Madison Mclntosh Jean Human Services-Corem Services 11 30 Years Meier Jim Natural Resoumes Miller Eileen Human Services-Comm Services Modlinski Lynda Transportation Moeller Darrell Corrections-Ft Madison Moorman Norita Human Services-Comm Services Mudd Linda Human Services-Comm Services Murphy Donald Corrections-Ft Madison Nading Mary Human Services-Comm Services Neville Michael Corrections-Anamosa Oltman n Den ny Corrections-Anamosa Opatz Kenneth Corrections-iowa Prison Industries Perkins Albert Public Safety Pilcher Vicki Human Services-Corem Services Piper Mary Corrections-Fi Madison Proctor Dennis Natural Resources Risner Harold Transportation Rubio Juanita Iowa Workforce Development Rung Martin Corrections-Ft Madison Schaub Dan Iowa Workfome Development Schauf Robert Transportation Schmidt Mary Corrections-Oakdale Scott Maria Human Services-Comm Services Shaw Robert Human Services-Comm Services Sheehy Kimberly Transportation Shields John Iowa Workforce Development Spore Rojean Iowa Worldorce Development Stone Randall Public Safety Toneff Sandra Human Services Trine Rick Natural Resources Van Dorpe Paul Natural Resources Ver Steegh Beverly Human Services-Comm Services Voss Richard Transportation Ward Robert Public Safety Westphal Glenda Human Services-Independence Whitson Irene Agriculture & Land Stewardship Wilson Clifford Public Safety Wolfe D. Joe Human Services-Comm Services Wolmutt Steven Corrections-Anamosa 12 30 Years Wolmutt Cindy Corrections-Anamosa Woodhouse Wendy Human Services-Corem Services 35 Years Anderson Raymond Natural Flesources Brimeyer Larry Corrections-Anamosa Burger Kenneth Corrections-Ft Madison Curtis James Transportation Davis Myron Iowa Workforce Development EIIiott Roger Transportation Fisher II Frank Public Safety Foster Douglas Transportation Goranson Larry Transportation Grooters Allen Human Services-Corem Services Hurla Donald Human Services-Comm Services Kautz Richard Transportation Martensen Loran Transp°rtation Mattson Joan Human Services-Corem Services Mc G fane Larry Transportation Moeller David Natural Resoumes Nagel John Transportation Nichols Deborah Corrections-Ft Madison Potter M. Frank Education-Voc Rehab Reinheimer John Education-Voc Rehab Sheets Robert Natural Resources Thompson Ronald Transportation Tomkins Martin Transportation Young Richard Corrections-Oakdale Zeger Eugene Human Services-Corem Services 40 Years Jackson Larry Transportation 54 Years Hunt Milt Natural Resources 13 Oral "Milt" Hunt 54Years of Service Department of Natural Resources After graduation from Indianola High School in 1949, M. Hunt taught woodworking and upholstery to under-privileged kids at Sam Houston State Teachers College (Huntsville, Texas), then worked at Davidson's department store, in the commercial upholstery shop in Des Moines. Mr. Hunt was hired at Lake Ahquabi State Park as a Park Laborer in 1951. He served as Conservation Officer at Red Haw State Park (1956) and Clear Lake State Park (1961). Since 1965, Mr. Hunt has managed the State Parks Central Shop at Solon. Mr, Hunt runs a very productive shop and saving lots of money for state parks over the years. The Carpentry Shop produces signs for all state parks, and builds furniture for the state parks, lodges, cabins and other DNR facilities. The furniture is historically correct and of most suitable design for the parks. Mr. Hunt's 54 years of service to the citizens of Iowa is exemplary of all public employees. He and his assistant crank out 10,000 signs a year plus any furniture that needs built or repaired. One of Milt's recent projects was the construction of a Conestoga-style covered wagon used to sell items from the Nature Store. His internet research gave him many of the details for the wagon's construction. Steve Atkins From: Terry Trueblood Sent: Wednesday, June 15, 2005 4:26 To: Steve Atkins Subject: Grant Wood School Project Update TO: City Manager FROM: Parks and Recreation Director This project appears to be moving along on schedule. In discussions with the archtitect, he tells me that the contractor is about 12% complete, which includes site preparation, foundations and floor slabs (which enables the contractor to have a dry work area). The installation of the geothermal wells under the adjacent Fairmeadows Park is nearly complete, with minimal impact on the park. The target date for completion has not been altered; it remains at January 1,2006. As a reminder, we are not budgeted to begin any programming efforts in this facility in FY06, but we intend to look at the possibility of revenue producing rentals and Iow cost activities the budget might handle. During the FY07 budget preparation process we will consider potential activities and the budget requirements. Please let me know if you have any questions. 6/15/2005 IP9 IOWA CITY POLICE DEPARTMENT ~'n~/~ USE OF FORCE REPORT ~/jv May 2005 ~L~/(~ OFFICER DATE INC # INCIDENT FORCE USED 19 050305 05-21421 Animal Complaint Officer used sidearm to dispatch a sick animal. 33 051205 05-22945 Assault Officer drew sidearm while detaining a subject that was reported to have assaulted another with a knife. Subject was taken into custody without incident. 05 051405 05-23361 Alcohol Violation Officers stopped subject for possessing alcohol while under the legal age. Subject attempted to run from Officers. Officers caught up to subject and directed them to the ground where they were taken into custody. 19 052105 05-24657 Public Intoxication Subject had been placed under arrest for public intoxication. Subject then attempted to assault an Officer. Officers used control techniques to keep the subject from assaulting the Officer. Subject then refused sit in a squad car to be transported. Officers exposes subject to a chemical irritant. Subject then complied. 20 052205 05-24823 Violation of No Contact Subject was placed under arrest for Order violating a court order. A~er being arrested subject resisted Officers efforts to escort him to a squad car to be transported. Officers used control techniques to get the subject to the squad car. 39,88 052405 05-25237 Suicide Attempt Officers used control techniques to pull a subject away from the rail of a bridge who was threatening to jump. 93,01 052505 05-25392 Committal Officers used control techniques to prevent a subject from biting themselves and resisting efforts to admit them to the hospital. 56,82 052605 05-25667 Assault Officers stopped a subject reference an assault investigation. Subject then attempted to assault Officers. Officers used control techniques to place the subject in handcuffs. 85 052705 05-25899 Welfare Check Officers used control techniques to take a subject into custody that was attempting to hurt themselves. 19 052805 05-26055 Out with subject Officers pursued a subject who had fled on foot from an investigatory stop. Subject was caught and directed toward the ground where control techniques were used to place the subject in handcuffs. 18 052905 05-26187 Injured Animal Officer used sidearm to dispatch a sick raccoon. 59,16,52 052905 05-26255 Suspicious Activity Officers pursued a subject who had fled on foot from an investigatory stop. Subject was found hiding. Officers drew sidearms and ordered the subject to show his hands. The subject complied. Once the Officers observed no weapons on the subject sidearms were placed back in holsters. Subject then resisted arrest and was exposed to a chemical irritant. Subject continued to resist Officers attempts to effect an arrest. Attempts to handcuff the subject using control techniques were unsuccessful. Officers then struck the subject with a baton twice on his leg. Subject then lessened their resistance and Officers were able place them in handcuffs. Steve Atkins From: Susan Judkins [SusanJudkins@iowaleague.org] Sent: Wednesday, June 15, 2005 5:08 PM To: CityVoices Subject: [cityvoices] [cityvoices-alert] Invitation to Legislator Meetings/Survey /' Your mail has been scanned by InterScan VirusWall. Your mail has been scanned by InterScan VirusWall. REGIONAL LEGISLATIVE MEETINGS: Please join League members at one of five regional meetings with legislators in the following locations: July 14 Storm Lake - Storm Lake Golf Course, 1528 E. Lakeshore Drive July 21 Atlantic - Cass County Community Center, 805 W. 10th Street July 27 Des Moines - Science Center of Iowa, 401 W. Martin Luther King Jr. Parkway July 28 Ottumwa - DaVinci's Restaurant, 1207 N. Jefferson Street August 3 Waterloo - Waterloo Center for the Arts, Peterson Town Hall, 225 Commercial All meetings will be held from 7:00 pm to 8:30 pm We will recap the 2005 session and set the stage for 2006, recognizing legislators and listening to their comments. Refreshments will be served. City Voices participants are some of our most informed and engaged members on legislative issues, so your attendance is vital to our efforts. Meetings are complimentary, but registration is needed no later than one week in advance of each meeting for planning purposes. The registration form is available online here at "Register now." Although separate invitations are being sent to legislators, you should encourage their attendance. Offering them a ride is an option to ensure they will make it to the meeting; this also gives you a chance to visit while traveling. Please plan to arrive well before the 7:00 PM start time. SURVEY DEADLINE APPROACHING: The 2006 legislative issue survey deadline is June 24th. Ideas will be considered by League Policy Committee members and may be mentioned during the summer legislative meetings. Several good ideas have been submitted so far, and we would welcome others. Please complete the survey available at www.iowaleague.org, or email responses to the following items to cv@iowaleague.or,q: · Please have the League's Policy Committee consider the following issue(s): · A law that should be changed is (if applicable, cite the Code of Iowa): · Changes to this law would affect cities by... (please be specific about indirect or direct costs or savings): 6/16/2005 1101 Tower Court Iowa City, IA 52246 June 6, 2005 Ms. Klm Johnson, Engineering Division City of Iowa City, 410 E. Washington St. Iowa City, IA 52240 Dear Ms Johnson, This is my second letter to regarding this matter and, like the flint, is probably an exercise in futility but I will make my case once more. Last year a city inspector came by my residence on Tower Court and painted a section of the sidewalk that was mildly tilted - and I received a letter advising me of the problem and my options of repairing the 'hazard" or letting the city subcontract the work. I carefully beveled the raised edges on either side of the offending section and heard nothing further from the city until last month when a cigar-chomping obese chap wriggled himself out of a city vehicle with his paint can in hand and, hardly looking at my efforts, repainted the block. One day later, with no further notice from the dty, the concrete crew showed up and removed and replaced the section (I have no doubt it will be at my expense). I am not averse to pedestrian-safe sidewalks in our fair city but I do take issue with the procedures and rules being followed to achieve this goal. Fimtly, I believe I should have been informed that my beveling efforts were unsatisfactory and given a second opportunity to correct the problem. Secondly, while the concrete crew was doing the work, the same city inspector appeared and embraced, joked, and chatted with the contracting foreman. Is there collusion there? I don't know but it certainly gave the appearance of a mutually beneficial relationship. On the phone you said you would look into that but I have as much faith in any discovery of collusion between the inspector and the contractor as I do of winning the lottery (which I don~ play!). As I stated in our polite telephone conversation, there is an obvious inequity in how vadous owners are treated re: sidewalks. Tower Court is a cul-de-sac only two blocks long. Yet the homeowners at the end of the street (1000-1009) are excluded from the sidewalk requirement. You claim that those houses are in a different subdivision and under separate rules. Can a two-block cul-de-sac be in two different subdivisions. It doesn't make sense to me. Those homes are certainly not grendfathered by age as three of them are relatively new homes built in the last five years. Yet they have no sidewalks and hence no mandated repairs but those owners are precisely the people who use our sidewalk the most as it is their only pedestrian exit from Tower Court. One block south of Tower Court on Oakcrest Street, opposite the new Oakknoll addition, there is no sidewalk on the north side of the street. Pemons walking from the apartments on Oakcrest to George Street must either walk on the grass or cross to the south side of the street to reach George Street. And, of course, there are all of those seniors who walk in the neighborhood. The city-owned Tower Court Park, which you attempted to persuade me was in University Heights (then recanted), has conspicuous sidewalk hazards but, might I presume that as there are no homeowners to pay for the repair, these have been ignored by the city. Twice you have declined my invitation to visit the area and inspect these problems and incongruencies with me. The invitation to visit stands and I would further welcome any convincing explanation and justification from you or your office for the inequitable treatment of selected residents. Respectf Ily - Keene Swett cc. Iowa City City Council loxva City. Fire Dcpartlncnt 2004 Annual Report arll "Dedicated to providing the community progressive, high quality emergency and preventive services." I It is with great pleasure that I present the Iowa City Fire Department's 2004 Annual Report. The report contains the The Iowa City Fire Department has continued to actively pursue accreditation with the Commission on culminatiou and highlights of the year's activities and Fire Accreditation International - annual goals and objectives were reviewed in November with accomplishments. The Ten-Year Strategic Plan and the annual goals accreditation in mind. Possible reorganization of the fire department was an item determined to be attd objectives continue to be the itnpetus for moving the department important in attaining accreditation. The addition of deputy fire chief and fire inspector positions fi~rward. The men and women of the department are dedicated to utilizing current staffing levels has been proposed. Restructuring would position the department to making the community a safe place to live, work, and visit, accomplish many of the administrative items in the accreditation process and meet future departmental needs. I am extretnely proud of the many accomplishments the department has achieved during 2004 and look forward to the challenges of 2005. Homeland security issues continue to have an impact on City operations. We are striving to meet these Fire Department personnel are cotnmitted to continually improve our challenges through planning, training, and participation in mock exercises. For example, City staff community's public safety. As always, it has been our pleasure to be began planning Ibr replacement of the city-wide radio system, personnel have received basic training in of service to the cotmnunity, our citizens, and our guests...24 hours a the National Incident Management System, and the City became a signatory agency in the Iowa Mutual day and seven days a week. Be Safe/ Aid Compact. The compact allows for the sharing of resources between communities when local resources are exhausted during natural or man-made disasters. Andrew J. Rocca, EFO Fire Chief The City's current emergency communications system is 13 years old. Technology advancements, component obsolescence, and capacity issues necessitate the development of a new plan to replace the system. A .joint communications center has been proposed to the Johnson County Council of Governments lbr consideration as well. A comprehensive study will be proposed to include R~ [~~~ recommended replacement and upgrade, as well as the feasibility of a joint dispatch communications center. News of a fire and life-safety grant award was received by the Fire Prevention Bureau on August 10, 2004. The 70% U.S. Fire Health and wellness of fire department personnel remains a priority issue. Iowa State University Administration grant will fund a $41,115 initiative designed to Extension Service staff presented classes in nutrition and stress management. Mercy Hospital's Cardiac generate interest in home fire sprinkler system installations among Rehab staff gave a presentation on reducing stress. In April and November, UI Student Health & home contractors and developers, home buyers, and the general Sports Medicine staff and students conducted a seven component test, which included resting heart rate, population by improving their knowledge about sprinklers. The resting blood pressure, body composition, flexibility, muscular endurance, muscle strength, and cardio- ultimate goal is to increase the number of sprinklered homes in Iowa respiratory fitness. City. A mobile fire sprinkler trailer has been ordered that will forcefully demonstrate sprinkler technology via a live-fire demonstration. Trailer and program delivery are expected in early ll.,~.~.~,~., ~.,~.,,--~8~.,~ 2006. Fire ohgin and cause investigators were front and center from April In 2004, the department responded to 3,518 incidents, a slight decrease from 2003. Personnel 20th tO June 29th during a series of set fires on the city's near south side are trained and equipped to respond to many kinds of emergencies in four general categories: that culminated with a $290,000 loss to the Crowded Closet, a non- fire suppression, emergency medical services, hazardous materials, and technical rescue. The profit store that channels proceeds from sales through North American department responded to 2,390 (82.7%) emergency incidents within six minutes or less, Mennonite churches to further the worldwide mission of meeting achieving an overall average response time of 5 minutes and 20 seconds. Calls for human needs. The set fires remain unsolved and no arrests have been emergency medical service (1,809) still account for the m~jority (51%) of all incidents. In made. Property owners were encouraged to take steps to protect July, the Emergency Communications Center assumed responsibility for dispatching the themselves by keeping combustible items away l¥om buildings, to Johnson County Ambulance Service (JCAS) in Iowa City. Simultaneous dispatching of fire remain observant, and report suspicious activities to fire and police department EMTs and the JCAS from their respective locations streamlined and improved investigators, our medical service delivery. In 2004, fire department personnel were first on the scene and applied an AED during 12 cardiac arrests. The actual number of fires (229) and the total fire Life-safety educators delivered 1,068 prevention activities to area loss ($982,516) were also down slightly in 2004. The alarming statistic in 2004 was the families, businesses, and schools. The fire department proudly serves number of intentionally set structure fires (16), many of which occurred in a somewhat as co-lead agent of the Johnson County SAFE KIDS Coalition and specific geographic section of the city and occurred during a three-month span from April to actively supports the Safety Village. The majority of prevention June. The department continues to depend on mutual aid assistance for major fire incidents activities outside of these initiatives are provided during fire and requested help from county fire departments 12 times in 2004. prevention week activities, Kids Safety House visits, safety fairs, and associated group presentations. New in 2004 was an opportunity to Technical rescue services provided include water and ice rescue, trench and structural team with KCRG-TV9 Meteorologist Josh Baynes to present severe collapse rescue, vehicle and machinery extrication, and rope rescue. Thirteen incidents weather training at two elementary schools. Students were exposed to required some kind of extrication or rescue expertise. In July, the department exercised a the severe weather DVD and surround sound component of the ICFD mutual aid agreement and participated in a major trench rescue scenario with rescue Kids Safety House. Indications are the class was very well received personnel from Cedar Rapids and Marion. and will likely be requested again. Hazardous materials personnel responded to 160 hazardous conditions, which included I1 Fire protection equipment plan review and approval received a boost actual chemical spills/leaks and 21 carbon monoxide investigations. A major incident at in 2004 with the hiring of a University of Iowa College of Engineering Spence Labs required hazmat team presence for four consecutive days. Homeland security student intern. The mechanical engineering student was permitted to continues to have an impact at the local level and as a result, Johnson County received work ten hours per week, assisting the fire marshal with plan review of $325,000 in grant monies for training and equipment for emergency responders. A statewide fire protection equipment, including fire alarm and automatic fire emphasis on biological/chemical response capability has forged a close working relationship sprinkler systems. The student intern was able to develop engineering in this community between responders and state agencies, such as the State Hygienic Lab at skills in ethics, standards, communications, leadership, and the Oakdale and the National Guard 71'~ CST from Des Moines. technical aspects of fire and life-safety systems. In turn, the fire marshal received capable reviews of project submittals. New technology was introduced to the department with the purchase of two thermal imaging cameras. These cameras are smaller than the original cameras and can be attached to a EMS *Other firefighter's bunker gear, allowing hands-free for other tasks. The camera is simply lifted to (1,809) (1,480) their face when they want to use it. In addition to improved picture and other features, these new generatiun cameras are about half the price of the first generation cameras. Fires (229) A 2004 Dodge Grand Caravan was purchased to replace the full-size van used for travel and training. A John Deere Gator was ordered to assist in responding to emergencies on the city's *Hazardous materials, technical rescue, investigation, trail system, which are inaccessible to vehicles. We continue to maintain our apparatus and citizen assists, false alarms. equipment according to National Fire Protection Association (NFPA) standards, as well as Insurance Services Office (ISO) requirements. Fire pumps, ground ladders, and fire hose are tested annually to meet service requirements. Some important goals were accomplished at the Training Center in 2004: The live-fire simulat°r80 [i, illl h was moved from the former training site to the new Training Center, and a roof simulator was added to the live-fire prop, which allows us to train on cutting ventilation holes in a roof in a structure fire setting. Changes were made to the Self-Contained Breathing Apparatus (SCBA) confidence course at the Training Center, which will make it a little more challenging. The SCBA confidence course is used to teach firefighters how to perform search and rescue in low- 2~ visibility, smoky conditions and how to rescue comrades, as well as self-rescue skills. ~68 Alterations to the Training Center were made, adding an additional classroom, as well as audio- visual training aids. ~76 Company level training: 351 hrs. provided Department-wide training: 367 hrs. provided ~S~ Outside training & education: 963 hrs. provided Physical fitness: 1,610 hrs. logged 0 50 100 150 ~00 ~$0 300 Total training: 3,291 hours provided Marian Karr ~ From: thomas.saterfiel@act.org Sent: Tuesday, June 14, 2005 1:55 PM Julie Tallman To: *City Council Cc: Re: hedges Subject: picO5829.jpg (3 KB) imageOOl.jpg (3 KB) Julie: The hedges at both se~s of locations have been trimmed back. Thanks for your help. I would like to request that you look at two other properties to see if they also need to be trimmed back. The first is 1228 Muscatine which is very close to the two properties with the cedar bushes. The other is 808 Dewey which is near the cemetery off Governor. Tom Saterfiel Julie Tallman <Julie-Tallman@iow a-city.org> 06/01/2005 10:21 ....................................... > To: ,,,thomas.saterfiel@act.org'" <thomas.saterfiel@act.org> cc: *City Council <Council@iowa-city.org> Subject: hedges (Embedded image moved to file: pic05829.jpg) Mr. Saterfiel, I sent notices of violation to the owners of residences at 1232 and 1302 Muscatine, and the owner of property at 1025 Woodlawn, regarding the hedges that obstruct the Muscatine Avenue sidewalk. The hedges in all cases are to be trimmed back by 13 June. If they are not trimmed back by 13 June, I can either issue citations that include a $250 fine, or have Quality Care trim the hedges back and bill the costs to the owner. Please communicate directly with Housing and Inspection Services if you notice public nuisances (like sidewalks covered with snow or ice; weeds; hedges blocking the sidewalk; debris in people's yards, etc). Our telephone number is 356-5120, or you can contact us via email at ICGov.org. Julie (See attached file: image001.jpg) *** eSafe scanned this email for malicious content *** *** IMPORTANT: Do not open attachments from unrecognized senders *** IP14 Marian Kart From: the3rdiowa@mchsi.com Sent: Wednesday, June 15, 2005 8:59 AM To: rj-winkelhake@iowa-city.org CC: steve-atkins@iowa-city.org; council@iowa-city.org Subject: A Thank You Chief Winkelhake, The Creekside Neighborhood Association had it's 2nd Annual picnic this past Sunday, June 12th and was attended by over 30 neighbors. As an added surprise, one of your officers, Sgt. Troy Kelsay came out to visit with us. We appreciated the visit and I enjoyed chatting with Troy. We hope the police department will feel free to come to any of our meetings. Your department was very helpful in helping traffic calming measures to be implemented on 4th and A St. Sid Jackson also attended one of our meetings to discuss crime watch measures. We hope that the new police chief will encourage this type of community involvement, as you have. We also encourage officers who live in our neighborhood to become active with the association, as their time permits. Garry Klein Leader, Creekside Neighborhood Association IP15 Marian Karr From: Marcia KJingaman Sent: Tuesday, June 14, 2005 3:16 PM To: *City Council; Terry Robinson; Steve Atkins; Terry Trueblood; Rick Fosse; Karin Franklin Subject: Benton Hill Park Grand Opening The Miller Orchard Neighborhood Association has been busy organizing a "Grand Opening" event for their recently completed Benton Hill Park. It is OFFICIALLY scheduled for Saturday, August 6 from 4:00 to 7:00 PM. It should be a lot of fun; Rock Lobster will provide musical entertainment, various businesses have provided enough food to feed over 200 folks with fried chicken, potato salad, coleslaw, rolls and ice cream. The neighborhood also hopes to have children's games with prizes and assorted door prizes for adults. There will be a short dedication ceremony about 4:30 - 4:45 for both the park and the archway being created by artist, Joe Preschur. Please put this on your calendar. It should be a wonderful event! I~arcia Klin~aman Neighborhood Services Coordinator City of Iowa City 410 E. Washington Street Iowa City, Iowa 52240 319-356-5237 Marcia- Klingaman@iowa-city.org 6/14/2005 AGENDA City of Iowa City City Council Economic Development Committee Tuesday, June 21, 2005 11:00 a.m. City Hall Lobby Conference Room 410 East Washington Street 1. Call to Order 2. Approval of Minutes - March 31, 2005 3. Discussion and Scheduling of Business Visits 4. Discussion of Future Issues 5. Staff Update on Economic Development Activities 6. Set Next Meeting Date 7. Adjournment MINUTES CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE MARCH 31, 2005 CITY HALL, LOBBY CONFERENCE ROOM Members Present: Ernie Lehman, Bob Elliot, Regenia Bailey Members Absent: NONE Staff Present: Steve Nasby Others Present: Tom Walz CALL MEETING TO ORDER Chairperson Lehman called the meeting to order at 10:30 a.m. APPROVAL OF MINUTES Bailey moved to approve the March 17, 2005 minutes as submitted. EIliott seconded. Motion passed 3-0. DISCUSSION OF REQUEST FOR CDBG ASSISTANCE - EXTEND THE DREAM FOUNDATION Nasby noted that the Council Economic Development Committee had discussed this proposal previously at the March 17 meeting. He said that the Housing and Community Development Committee (HCDC) had met on March 17 and making the following recommendations to the City Council regarding funding for the Extend the Dream project: Economic Development portion of the project $88,000 Housing portion of the project $75,000 Nasby said that these funding recommendations by HCDC would go to the City Council as part of the FY06 Annual Action Plan that will be considered for approval on May 3. He added that the proposed project by Extend the Dream Foundation was asking for a total of $245,000 from HCDC and had been recommended for a total of $163,000. Elliott asked what was the remaining funding gap. Lehman asked if Walz had looked at other funding options. Walz said that he had talked to a private lender about financing the balance of the project at 1% interest for 30 years. He said that Extend the Dream would prefer not to have a large loan on the project because debt service would consume the small amount of cash flow the project may produce and he was hoping the project could be self-sustaining or generate a little income. Walz said that Extend the Dream has already done fundraising for this building and their main efforts were directed towards the production of a video. Walz said that about $20,000 was to go to the renovation of the 912 2n~ Avenue building. Lehman said that Bailey had discussed this as an economic development and public service project at the last meeting. Bailey replied that was correct and she is interested in funding the project in some amount. Lehman and Elliott agreed that the Committee's intent was to fund the project. Lehman asked if Bailey had an amount in mind. Bailey said she could do $34,000. Lehman said that Extend the Dream had asked for a Conditional Occupancy Loan for these funds and he was comfortable with that request. He also suggested that any funding received from HCDC, through the City Council, could also be a Conditional Occupancy Loan. MOTION: Elliott moved that Extend the Dream be allocated $34,000 from the CDBG Economic Development Fund in the form of a Conditional Occupancy Loan and that the Committee recommend that any other federal funds for the project also be in the form of a Conditional Occupancy Loan. Bailey seconded. Motion passed 3- 0. Lehman thanked Walz for his efforts and wished him well with the new project. Bailey and Elliott concurred. MOTION: Bailey moved to adjourn. EIliott seconded. Motion passed 3-0. Minutes submitted by Steve Nasby Council Economic Development Committee Attendance Record 2005 Term Name Expires 02/01 02/17 3/17 3/31 06/21 00/00 00/00 Regenia Bailey 01/02/08 x x x x Bob Elliott 01/02/08 x x x x Ernest Lehman 01/02/06 x x x x Key: X = Present 0 = Absent O/E = Absent/Excused NM = No IVleeting .... = Not a Member Phone Fax Web- Business Type Number Company Head Mailing ~ Employer address of Employees Address Company Information ACT ACT is an independent, not-for- 500 ACT Drive RICHARD L FERHUSON, profit organization that provides P.O. Box 168 EDUCATIONAL PRESIDENT more than a hundred Iowa City, Iowa 52243- SERVICE AND 500 ACT Drive assessment, research, 0168 (319) 337-1000 PERSONAL GROWTH P.O. Box 168 information, and program www.act.org 1,466 nationwide Iowa City, Iowa 52243-0168 management services in the 1-319-354-1020 BILL BYVVATER Bankers Advertising Co Fax 1-800-377-3629 ADVERTISING PRESIDENT Bankers Advertising providing a 2800 HWY 6 E Iowa www.bacadv.com SPECIALTIES PO Box 2060 Iowa variety of artistic services and a City IA 52244-2060 180 employees City IA 52244-2060 full service printing operation. Buckle Down Publishing creates products that review typical state standards and objectives and provide application problems in the format of standardized tests. Buckle Down Publishing (800) 776-3454 The purpose of the materials is to Co Fax: (877) 365-0111 LINDA HEIN help students and schools 2308 Heinz Rd www.buckledown.com PUBLISHING PO Box 2180 demonstrate their attainment of Iowa City IA 52240-2602 70 Iowa City, IA 52244-2180 state standards. City Carton Co is Iowa's largest full service Paper Recycling Company. City Carton operates JOHN OCKENFELS resources recovery programs for CITY CARTON CO, INC (319) 351-2848 PRESIDENT thousands of municipal, 3 East Benton Fax (319) 351-3818 3 East Benton commercial, industrial and Iowa City, IA 52240 www.citycarton.com RECYCLERS Iowa City, IA 52240 individual customers throughout 140 Iowa and Midwest. Cub Foods is a Super Value CUB FOODS owned supermarket providing 855 Hwy 1 West, (319) 339-8809 customers throughout the Iowa City, IA. 52246 Fax: (319) 339-9404 continental US with high quality www.cubfoods.com GROCERS 121 products at Iow prices. Communication Engineering Company Information solutions, radio 866 S. Capitol Street INFORMATION equipment and network Iowa City, IA 522240 319-338-1281 SOLUTIONS 134 installation. Fresh Food Concepts provides management an employees to Fresh Foods Concepts several Iowa City area Inc restaurants including Mickey's 103 E College St RESTAURANTS JIM MONDANARO Irish Pub, The Bread Garden, Iowa City, IA 52240 /CLUBS 103 E college St, Suit 220 Givanni's and Mondo's Tomato (319) 338-3568 400 Iowa City IA 52240-4086 Pie Four Oaks Four Oaks, Inc. of Iowa is one of Youth Homes, Inc. the largest not-for-profit, child 1916 Waterfront Drive (319) 337-4523 NON-PROFIT welfare/juvenile justice agencies Iowa City, IA 52240 Fax: 1-866-293-6386 ORGANIZATION in Iowa, serving over 5000 people www.fouroaks.org 100 annually throughout the state. General Mills markets some of the world's best loved brands, including Betty Crocker, H~agen- Dazs, Pillsbury, Green Giant, Old El Paso, and Cheerios. Their SUZAN FLIGHTMEN, brand portfolio includes more General Mills (319) 354-0769 FOOD PLANT MANAGER 2309 than 100 leading U.S. brands and 2309 Heinz Rd Fax:(319) 353- 2740 MANUFACTURING Heinz Rd Iowa numerous category leaders Iowa City IA 52240-2603 www.generalmills.com 83 City IA 52240-2603 around the world. Good Will Industries of NONPROFIT JOHN WATSON, SE Iowa (319) 337-4187 AGENCIES, PRESIDENT 1410 S 1st AVE Iowa City Fax: (319)337-7369 EMPLOYMENT PO BOX 1696 IOWA CITY IA 52240-2630 www.goodwilll.org AGENCY IA 52244-1696 Headland provides truckload carrier services nationwide with primary traffic runs east of the Heartland Express (319) 545-2728 Rocky Mountains. Heartland 2777 Headland Drive Fax:(319) 545-1349 RUSS GERDIN CEO Express, considered to be the CoraIville, IA 52241 www.heartlandexpress.co & PRESIDENT 2777 highest paying truckload carrier in m Heartland Drive the industry according to a TRUCKING FIRM Coralville, IA 52241 national survey. Hills Bank and Trust is a full service Community Bank offering deposit, loan, trust, insurance, Hills Bank and Trust DWIGHT SEEGMILLER and investment management Company (319) 679-5500 BANKING & BANKING PRESIDENT products and services. Hills Bank 131 Main Street, Hills, Fax:(319) 679-2116 ASSOCIATIONS 131 Main Street, Hills, has been serving Iowa City Iowa 52235 www.hillsbank.com 400, all locations Iowa 52235 residents since 1982. Hy-vee: 4 stores Iowa City Hy-vee 1201 North Dodge Iowa City, IA 52245 Iowa City Hy-vee STORE DIRECTOR Hy-vee South (319) 354-9223 Iowa City Hy-vee: 1720 Waterfront Drive Fax: (319) 354-1732 WILLIAM ROBERTSON Iowa City, IA 52240 Hy-vee South Hy-vee South: Hy-vee East (319) 354-7601 AL DIX 812 South First Avenue Fax: (319)354-9582 Hy-vee East: Iowa City, IA 52245 Hy-vee East SCOTT THOMPSON Iowa City DrugTown (319) 338-9758 Iowa City DrugTown: Hy-Vee is an employee-owned 310 North 1 st Avenue Iowa City DrugTown JASON ENGLER supermarket chain operating Iowa City, IA 52245 (319) 337-6424 GROCERS more than 200 retail stores in www.hy-vee.com 1300 seven Midwest states. The Iowa City Press-Citizen has NEWSPAPERS, MICK BECK been providing news, background Iowa City Press-Citizen 319-337-3181 ADVERTISING- PUBLISHER PO reports, and city profiles for Iowa 1725 N. Dodge Street in Fax:319-339-7342 PUBLICATION Box 2480 Iowa City IA 52244- City, Coralville and surrounding Iowa City www.press-citizen.com 150 2480 areas since 1920. Iowa State Bank and Trust: 3 locations: Clinton Street Drive-up Clinton Street Drive-up 325 South Clinton St. (319)356-5800 Iowa City, IA 52240 Fax: 319-356-5966 Keokuk Street Office Keokuk Street Office 1906 Keokuk St. (319) 356-5800 Iowa City, IA 52240 Fax: (319) 356-5947 CHARLES N. FUNK Rochester Avenue Office Rochester Avenue Office PRESIDENT Since 1934, Iowa State Bank an 2233 Rochester Ave. (319) 356-5800 BANKS & BANKING PO Box 2480 trust has been providing personal, Iowa City, IA 52245 Fax: (319) 356-5987 ASSOCIATIONS Iowa City IA 52244-2480 business, investment and trust www.isbt.com 157 services to the Iowa City area. The ICCSD Foundation is a private non profit organization committed to continuing excellence in Iowa City area Iowa City Community School District (319) 688-1000 COMMUNITY LAN E PLUGGE public schools. 509 S. Dubuque St http://www.iowa- SCHOOLS 509 S. Dubuque St Iowa Iowa City IA 52240 city. k12.ia.us/ 1100 City IA 52240 Regional freight carrier Iowa Interstate Railroad (IAIS) operates over about 500 miles of track running from Omaha, Nebraska, to Chicago, passing through Iowa along the way. IAIS hauls agricultural products, chemicals, forest products, intermodal containers and trailers, and steel. The company is a subsidiary of Pittsburgh-based railroad management and Iowa Interstate Railroad investment company Railroad 5900 6th St. SW (319) 298-5400 RAILROAD HENRY POSNER III Development Corp. IAIS was Iowa City, IA 52404 Fax: (319) 298-5457 175 PRESIDENT AND CEO formed in 1984. Knutson Construction CONSTRUCTION Services MANAGEMENT PO BOX 2058, iOWA SERVICES Provides construction and CITY, IA 52244 (319) 351-2040 100 management services to Iowan's. Lear Corporation is a global BRIAN PEDRICK leader in design, engineering, Lear (319) 338-9281 Fax: AUTOMOTIVE PLANT MANAGER PO Box manufacturing, and process and 2500 HWY 6 E iowa City (319) 354-8642 MANUFACTURING 1700 Iowa City IA 52240- product innovation of automotive IA 52240-2608 www.lear.com 770 2608 systems. Loparex Group is the world's STACY STILLMAN HR largest commercial supplier of Loparex (319) 351-9255 MANAGER 2000 siliconised release papers and 2000 Industrial Park Rd Fax: (319) 351- 8977 MANUFACTURING Industrial Park Rd iowa films. They offer a broad line of Iowa City IA 52240-2400 www.loparex.com 210 City IA 52240-2400 specialty papers and tapes. DOUGH RAPLINGER MCI is a leading provider of IP MCI (319) 887-5800 CENTER DIRECTOR 1925 services, delivering innovative 1925 Boyrum St Iowa Fax: (319) 351-8325 CUSTOMER SERVICE Boyrum St Iowa City IA communication solutions for City IA 52240-4451 www.mci.com 250 52240-4451 customers around the globe. Menard's DALE REIMAN STORE 1375 Hwy I West (319) 358-9708 CONSTRUCTION MANAGER 1375 Menard's offers a wide variety of Iowa City, IA 52246 Fax: (319) 358-9605 MATERIAL Hwy I West house design plans to create your www.menards.com 200 Iowa City, IA 52246 dream home. RONALD REED PRESIDENT & CEO Mercy Hospital Foundation 500 East Market Street Mercy is an acute care Iowa City, IA 52245 community hospital and regional Mercy Iowa City (319) 358-2622 referral center for Southeast 500 E Market St Fax: (319) 339-3973 HOSPITALS Iowa, providing a full range of Iowa City IA 52245-2689 www.mercyic.org 1200 medical services. Moore Corporation provides data capture information design, marketing services, digital PRINTERS, SCOTT MILLER communications and print Moore Wallace 2510 (319) 351-3530 PUBLISHERS, VP MANUFACTURING solutions, that enable customers N Dodge St Iowa City Fax: (319) 351-6337 TYPESETTERS PO Box 4501 Iowa City IA to improve their business IA52245-9555 www.moore.com 350 52244-4501 processes and increase revenue. McComas-Lacina Construction 1310 Highland CT CONSTRUCTION Iowa City, 52240 (319) 338-1125 140 Marsh, the world's leading risk and insurance services firm, provides global risk management, risk consulting, insurance broking, financial solutions, and insurance program management services for businesses, public entities, associations, Marsha/Seabury & Smith (319) 887-4000 JIM SOURBEER 2610 professional services 2610 Northgate Dr Fax: (319) 887-4200 Northgate Dr organizations, and private clients Iowa City IA 52244-1520 www.seabury.com INSURANCE 220 Iowa City IA 52244-1520 in over 100 countries MECCA Substance MECCA Services is a community- Abuse Services (319) 351-4357 SUBSTANCE ABUSE ART SCHUT based, not-for-profit organization 430 Southgate Avenue, Fax (319) 351-4907 SERVICES 430 Southgate Avenue, Iowa offering substance abuse and Iowa City, IA 52240 www.meccaservices.com 114 City, IA 52240 behavioral health services NCS is a global information services company providing NCSIPearson National software, services, systems and Computer Systems (319) 354-9200 EDUCATIONAL STEVEN KROMER internet-based technologies for 2510 N Dodge St Fax: (319) 339-6931 MEASUREMENTS 2510 N Dodge St the collection, management, and Iowa City IA 52245-9555 www.ncs.com 1680 Iowa City IA 52245-9555 interpretation of data. Noel-Levitz is a national CRAIG ENGEL consulting firm helping NoeI-Levitz (319) 337-4700 VICE PRESIDENT 2101 establishments of higher 2101 ACT Circle Fax: (319) 337-5274 EDUCATIONAL ACT Circle education recruit and retain Iowa City, IA 52245 www.noellevitz.com CONSULTING Iowa City, IA 52245 students. LIAM CASSIDY Oral B is a global provider of Oral B Laboratories (319) 338-5411 GENERAL MANAGER dental hygiene products. The 1832 Lowe Muscatine Rd Fax (319) 356- 9165 MANUFACTURING 1832 Lowe Muscatine Rd Iowa City plant manufactures Iowa City IA 52240-4502 www. Oralb.com 500 Iowa City IA 52240-4502 toothbrushes. Patricia Heiden Oaknoll Retirement Executive Director 701 Oaknoll offers over thirty different Residence 701 RETIREMENT Oaknoll Drive floor plans depending on personal Oaknoll Drive RESIDENCE Iowa City, Iowa IA 52240 preferences regarding layout, Iowa City, Iowa IA 52240 (319) 351-1720 164 location and lifestyle Procter & Gamble's Iowa City Plant began operation in 1956 and has grown to employ approximately 470 people on over 15 acres of land. The products Procter & Gamble MFG EDWARD CALDWELL made here include shampoos co (319) 339 - 2000 PLANT MANAGER 2200 and conditioners (Pantene, 2200 Lower Muscatine Rd Fax: (319) 339-2335 MANUFACTURING Lower Muscatine Rd Prell ...... ) and the oral rinse Iowa City IA 52240-2319 wwww.pg.com 470 Iowa City IA 52240-2319 product scope. Quality Inn & Suites Highlander Conference Center is Quality Inn & Suites conveniently located in the head Highlander Conference (319) 354-2000 JOE JORDIFON of Iowa City, with easy access to Center Fax: (319) 354-7506 HOTELS/MOTELS, GENERAL MANAGER Interstate 80 It offers ample 2525 N Dodge St www.iowacityqualityinn.co RESTAURANTS/CLUBS 2525 N Dodge St meeting space, lodging and Iowa City IA 52245-9503 m 55 Iowa City IA 52245-9503 dining services. Sheraton Hotels works to serve CHUCK GOLDBERG the needs of both business and Sheraton Iowa City 210 (319) 337-4058 HOTELS/MOTELS, GENERAL MANAGER leisure travelers by providing a S Dubuque St Iowa Fax: (319) 337 9045 MEETING ASSISTANCE 210 S Dubuque St Iowa wide variety of services and City IA 52240-4016 www.sheraton.com 160 City IA 52240-4016 amenities to their guests. DAVID SKORTON PRESIDENT The University of Iowa, founded PRESIDENTS OFFICE in 1847, is one of the top 50 (319) 335-3500 SCHOOLS, COLLEGES 101 JH colleges/university in the nation. The University of Iowa Fax: (319) 335-3487 & EDUCATION Iowa City IA 52242 The University is the largest Iowa City IA 52242 www.uiowa.edu 25000 employer in the Iowa City area. United States Postal DOUG CURTISS Services POSTMASTER The United States Postal 400 S Clinton St (319) 354-1560 400 S Clinton St STE Services provides a variety of STE 100 Fax: (319) 354-2574 GOVERNMENT 100 Iowa mailing options from overnight to Iowa City IA 52240-9998 www.usps.com 156 City IA 52240-9998 express to bulk mail. The University of Iowa Hospitals DONNA KATEN~ and Clinics is a tertiary care University of Iowa BEHENSKY facility for the State of Iowa. It is Hospitals DIRECTOR AND CEO also serves as one of the premier 200 Hawkins Drive (319) 356- 1616 200 Hawkins Drive research and teaching hospitals Iowa City IA 52242-1009 www.uihc.uiowa.edu HOSPITALS 7500 Iowa City IA 52242-1009 in the nation. United Natural Foods is the largest publicly traded wholesale distributor to the natural and organic foods industry. Carrying more than 40,000 products, the Company supplies over 20,000 customers nationwide and services a wide variety of retail formats, including super natural United Natural Food Inc. FOOD DISTRIBUTION, MICHEL GARSTAKA chains, independent natural 2340 Heinz Road SERVICES & PRESIDENT AND CEO products retailers and Iowa City, IA 52240 (319) 337-4471 WHOLESALE 2340 Heinz Road conventional supermarkets. Fax: (319) 337-4592 315 Iowa City, IA 52240 U6 uanK Iowa City Southwest Iowa City Southwest Office Office: (319) 356-9130 23t2 Mormon Trek Blvd Fax: (319)337-9558 Iowa City IA 52246 Iowa City Towncrest Towncrest Office Office (319) 356-9013 US Bank provides a full line of 1117 William St Iowa City, Fax (319 353-7550 banking, brokerage, insurance, IA 52240 Iowa City Iowa City Office investment, mortgage, trust and Office 204 E (319) 356-9000 BANKING AND BART LOYD payment services products to Washington St Iowa City, Fax: (319) 356-9069 FINANCING SERVICES PO Box 1880 consumers, businesses and IA 52240 www.usbank.com 65 Iowa City IA 52244-1880 institutions. Wal-Mart offers a wide array of DISCOUNT STORES, MIKE KELLY merchandise at discounted WAL-MART Iowa City (319) 337-3116 PHARMACY STORE MANAGER 1001 prices. There are over 2400 1001 HWY 1W Fax: (319) 338-6528 563 (Iowa City & HWY 1W Iowa stores across the nation and Iowa City IA 52246-4227 www.walmart.com Coralville) City IA 52246-4227 around the world. Worley has established itself as a single source for warehousing and distribution, contract WAREHOUSING packaging and facility Worley Warehousing (319) 365-5247 ~ 310 development Advantages of Doing Business in lowa City I--'80 Office Park Iowa Corporate Income Tax: The Iowa corporate income tax offers significant advantages for businesses when compared to other states. These advantages include: · The reduction or elimination of Iowa corporate income tax through the New Jobs Tax Credit. · Single factor apportionment means that Iowa's tax is based solely on the percentage of sales income within Iowa. · Fifty percent (50%) of federal taxes are deductible from Iowa's corporate income tax. Workers' Compensation: Iowa's workers compensation costs are approximately thirty percent (30%) less than the national average. Unemployment Insurance: Iowa's new employer unemployment insurance rate is the lowest in the nation. The rate is one percent for a three-year period for all non-construction businesses. For Additional Information Contact: City of Iowa City Steven Nasby, Community & Economic Dev. Coordinator 410 E. Washington St., Iowa City, Iowa 52240 Phone: (319) 356-5248 Fax: (319) 356-5217 www. icgov, org/business. steven-nasby~iowa-city, org ~.~"'°~ ., lt"~V~/A CITY "]~ ~.~ "~ AREA ~ COMMERCE CITY OF IOWA ClTf 0736~26001 0736401001 073S426001 0735401001 34.24 AC 40 AC s6.ss AC 4o AC E F C D ID-ORP 0735476001 20.6 AC D 35.92 AC 32.1 AC 29.03 AC 23.24 AC A B B 1001276003 100115~.004 A(~ 37.18 AC 1001176001 2,~.w~,,m~.~, I . i I I~S ~ Iowa City is one of America's Best Places to Work and Live ~A ACT / Dr. Richard Ferguson (319) 337-1079 Parcel Cf 1001226001 2324 acres, In 2004, Iowa City was promoted by several business publications as one of the best places in the Uhited States for Parcel # 1001201001 35.92 acres business, schools and quality of life. This recognition included: Parcel Cf 1001276003 37.18 acres: Parcel # 1001251002 39.00 acres, · Forbes\Milken Institute- Best Small Metro Areas B Harvest Management Real Estate Holdings LLC / · Sterling's Best Places - Low Stress Level Douglas Paul (319) 351-4612 · Forbes Magazine- Best Places to Launch a Business Career Parcel Cf 1001126001 32,10 acres · Expansion Management Magazine - High Quality Public Parcel # 1001101001 29.03 acres Schools Parcel cf 1001176001 39.00 acres: · American City Business Journal - Quality of Life Parcel Cf 1001151004 37.17 acres · Expansion Management Magazine - Best Places to C Moss Farms Inc / Eldon Moss (319) 351-7323 Expand Business Parcel Cf 0735426001 56.55 acre~ .... D Stephen and David Moss (319) 341-3661 .... · ............. - ................ ' ..... Parcel Cf 0735401001 40.00 acres / ~, Parcel Cf 0735476001 20.60 acre§ ," " E Southgate Development Co / (319) 337-4195 '"; "" Dean & Ellen Jones Revocable Trust / ~ Parcel # 0736426001 34.24 acres F Paul and Alice Fuhrmeister (319) 351-1627 Parcel Cf 0736401001 40.00 acres -'~. ;:~ : G John and Kay Weiler (319) 466-9342 Parcel # 0736301002 12.02 acres City of Iowa City through the Community Development Block Grant (CDBG) program. ever, all sizes of businesses are eligible. If you have a bus ness plan for a project in Iowa City or wish to discuss how could use the economic development funds in iowa City, Please contact: Community & Economic Development Coordinator C ty of oWa City, 410 E. Washington St. (319) 356-5248 or steven-nasby@i0wa-city.org w~w. icgov, org/financialassist.htm CITY OF IOWA CIT-- Y 2.005 IOWA STATE UNIVERSITY 3rd Annual Economic De?:ielopment Open HOuse The resources you didn't know we have! Wednesday, July 13, 2005 Registration Required wwTM. industry, iasta re. edu/openhouse 8:15-9:00 a.m. Registration--Molecular Biology Building Atrium 9:00 a.m. Guides depart for the Gerdin Business Building 9:15-10:00 a.m. Morning Sessions--Gerdin Business Building SESSION 1: No-Cost Technical Assistance Hear how Iowa companies access and benefit from the world-class materials-related research of the Ames Laboratory and Center for Nondestructive Evaluation. SESSION 2: CIRAS Learn how the EDA University Center provides assistance to small companies. SESSION 3: Extension Learn how Extension programs such as the PLACE program, community visioning, planning and zoning workshops, nonprofit management academies, and economic development planning can benefit your community. 10:05-10:50 a.m. Sessions 1-3 repeated 11:15 a.m.-l:00 p.m. Lunch, Networking and Displays--Howe Hall Atrium 1:15-2:00 p.m. Afternoon Sessions--Howe Hall Classrooms SESSION 4: College of Agriculture Learn how College of Agriculture and ISU Extension resources can help support a new era of economic and rural development in Iowa. SESSION 5: College of Business Learn how the minority businesses in your area might qualify for a subsidized intern from the College of Business, how the SBDC is assisting in the location of interested parties to take on family businesses that do not have a clearly defined succession plan, and how the ISU Pappajohn Center is training our next generation of entrepreneurs. SESSION 6: College of Engineering Discover how the Industrial Assessment Center can provide no-cost assessments to small and medium-sized manufacturers for saving energy, reducing waste, and enhancing productivity. 2:05-2:50 p.m. Sessions 4-6 repeated 3:00 p.m. Depart Register today at: There is no cost www. industry, iastate.edu/openhouse for this event. or call Lord at 515-294-8700. Please RSVP! Join us to learn how Registration is required, deadline is July 1, 2005 Iowa State University can assist with your economic development challenges. The resources you didn't know we have! The Economic Development Open House on July 13, 2005 will feature some of the very important but lesser known programs at ISU that are able to assist with Iowa's economic development needs. Please join us to learn how ISU can assist with your economic IOWA STATE UNIVERSITY development challenges. ECONOMIC For more information, go to D E V E LO P M E N T www.i ndustry.iastate.edu/openhouse C) P E N Il 0 U S E CITY OF IOWA CITY www.icgov.org June 16, 2b05 OFFICE OFTHE ,~{~ · CITY MANAGER Stephen J, Atldns Johnson County Board of Supervisors ci{y Manager Mike Sullivan, Executive Assistant steve-a~ins~iowa-city.org 913 S. Dubuque Street Suite 201 Iowa City, IA 52240 Dale E. Helling Assistant City Manager dale-helling(~iowa-city.or8 Dear Mike: Attached are the relevant documents to provide for the combined emergency dispatch radio consultant agreement. Youwill note the total consulting service contract cost is $49,994. I indicated to the County Board we would share in the cost 60/40 City/County. If you have any questions let me know, particularly how you would like to be billed. Sincerely, Stephen O. Atkins City Manager mgr/ltrs/6040.doc 410 E. Washington S~eet Iowa Ciw, IA 52240 Phone: (319)356-5010 Fax: (3.19)356-5009 Process - A Metro Agenda 1. Establish policy - create a metro agenda; commit to long-term process of service review 2. Assign to JCCOG staff- consider additional staff as necessary 3. Assess existing 28E's and any other existing intergovernmental agreements in the context of a metropolitan agenda. 4. Select services for review and direct JCCOG staff 5. Convene providers/users 6. Consider use of a facilitator 7. Answer 5 basic questions 8. Report findings to JCCOG: What among issues reviewed/findings can be applied to improve our service delivery 9. Record the findings, create a record for the future, periodic review with the State Legislative delegation. Mgdmetroprocess.doc 6/05 Landfill/Recycling Center Operations fixed in one central authority (Iowa City) · Service is available equally to users (all of Johnson County, Kalona and Riverside) · Operational rules uniformly applied · Financed by a fee for service at point of use · Numerous peripheral services provided: 1. Recycling deposit of: 2. White goods, tires, computer parts 3. Yard waste- compost 4. Salvage Future Issues: · Need more land -who is responsible? · Need to expand recycling (lessen demand for more land/deal with area's economic growth). Who has policies? Who does not? · Uniform ordinances/local code as it pertains to health & sanitation · City of Iowa City has long-term liability for closure responsibilities (paid by fee for service) · Changes in regulations by the DNR Mgdlandfillissues0605,doc Metropolitan Services (Regardless of Corporate Boundaries) 1. Public Health 2. Landfill 3. Ambulance 4. HazMat 5. Mental Health 6. Veterans Affairs 7. Airport 8. Judicial System 9. Jail 10. Housing Authority 11. Building Code Mgr/metroservices605.doc ADOPI'-A-PAI IL DP,.OGP. AM SPONSOR PI OGI AMS!AI[MENI I [OLIIi EMENTS I [_SPONSII?ILITI[_S In order to enhance the quality of our parks,The City of Iowa City Parks and Recreation The Sponsor will be responsible for: the Iowa City Parks and Recreation Depart- Department ("Department") will work with the -:- completing and submitting an APplication ment encourages volunteers to assist with adopting group ("Sponsor") to determine the to Adopt-A-Park for approval litter pickup, preservation and maintenance of specific park to be adopted. Street medians .:- obtaining the required supplies and materi- landscaped areas, increased landscaping, and and other green space areas may also be general upkeep and repair of equipment and als from the Department during regular facilities, eligible for sponsorship, business hours (7:00 a.m.-3:30 p.m.), Monday-Friday The Adopt-A-Park Program allows individuals The main focus of the program is litter control. or groups to adopt a specific park. Through The Sponsor will agree to pick up litter in the o:o keepinghours performed,track of theandnUmbersubmittingOf volunteerthis adoption, these individuals or groups may adopted park at least twice monthly. Other information to the Department on a assume the responsibility for any or all of the activities such as plantings, repair projects and monthly basis eligible activities, which will lead to installation of new equipment must be ap- proved by the Department prior to any work o:o insuring youth participants are furnished with adequate adult supervision o:o reduced litter in parks; being undertaken. Plant species must be %'° enhancement of the environment; approved by the Department. Sponsor will %'° placing filled trash bags near existing trash °:° beautification of green space; and water the plantings sufficiently where water is containers for pick up and disposal by the available, and will control weeds as necessary Department °:o broad-based community support for anti- litter and park beautification programs, using Department approved methods. Chemi- o:o returning unused materials and supplies cals are not to be applied by the Sponsor. furnished by the Department within one (1) week following clean up, unless other I:OT[_NTIAL ADOPT-A-PAP. IL The Sponsor will sign an indemnity and hold arrangements have been made ACTIVITI[_S harmless agreement, which is part of the .:- notifying the Department at 356-510'/of Application to Adopt-A-Park. items or grounds in need of attention or The following activities are eligible to be repair, especially when a safety con- included in Adopt-A-Park sponsorships: Sponsorship will generally be for a minimum of cern exists one park season (i.e. April-October). Sponsor · :. litter control must request a renewal extension permit by · :- landscaping and landscape maintenance December 31 of each year. (including weeding and watering) · :- facility and equipment upkeep and maJnte- If in the sole judgment of the Department, it is nance found that the Sponsor is not meeting the · :o installation of new equipment and facilities terms and conditions of the agreement, the Department may terminate the agreement and · :° other improvement ideas as suggested remove sponsorship signs. -~I~ and approved tx R.[_SPONSlI?ILITIES SPONSOR.SI_liP opt-- ar The Department will be responsible for: After the Sponsor has performed the neces- Progrom sary activities, the Department will, at the end erecting a sign with the Sponsor's name or of the park season, present the Sponsor with a acronym displayed certificate of recognition for the work corn- providing report forms and envelopes pleted, if one is desired. supplying certain materials and equipment when necessary (e.g., trash bags, paint supplies, flowers, mulch, etc.) NOTE: Sponsors are encouraged to provide their own tools when possible removing filled trash bags from the pre- mises and removing large, heavy, or hazardous items when found in a following up on necessary reported by the Sponsor PR.OCEDUR.[ [OR. ADOPTING A PAR.IL A representative of an interested group or an individual should contact the Iowa City Parks and Recreation Department (356-5110), and request a sponsorship application. The Sponsor should select a park or green space to be adopted, complete the sponsor- ship application and return it to the Depart- C/tJ~'$ par~ system and~rap, rove ment. When possible, the Sponsor should environmental qua~fly and identify two alternate parks in case their first choice is not available. Once the application has been approved, the City of Iowa City Department will erect signage identifying the Parks & Recreation Department Sponsor. 220 S. Gilbert Street Iowa City, IA 52240-1632 parksrec\page~adoptpar.p65 (319) 356-5110 ADOPT-A-PARK PROGRAM ORGANIZATIONS & INDIVIDUALS WHO HAVE ADOPTED PARKS: Telephone Pioneers of America * Friends of Hickory Hill Park * Horace Mann PTO * Iowa City Police Association City High Environmental Club Delta Upsilon Fraternity Janelle Rettig & Robin Butler Women of Zeta Tau Alpha Golden Kiwanis Eastside Optimists Lamda Chi Alpha Sigma Alpha Mu Iowa City Masonic Lodge * Northside Neighborhood Assn. U.I. Sports Promotion Youth Homes Grant Wood Neighborhood Assn. Eastside Kiwanis Neighborhood Centers AFSCME Council 61 U.I. Women's Rowing Team Sigma Phi Epsilon Fraternity. River City Pagan Community West High Student Senate * Iowa City PCD Department Sieg & Lois Muehl Lutheran Brotherhood 8177 Broadway Neighborhood Center Chris Bushman The Enchanted Neighborhood Old Capitol Kiwanis * Westport Touchless Autowash * Pam & Mike Smith * Weber Elementary Team 4 * Good Shepherd Center * Four Oaks PAL Program * Lutheran Services In Iowa ACE Mayor's Youth Empowerment ** · Denotes current"adopters". · * Denotes current "adopter" of two parks. 6/2O/05 ADOPT-A-PARK PROGRAM PARKS WHICH HAVE BEEN ADOPTED AT LEAST ONCE: Brookland * HUnters Run * Chauncey Swan Kiwanis * City Mlercer * College Green * North Market * Court Hill O~k Grove , Crandic Pheasant Hill Creekside RYerson's Woods * Fairmeadows * SCott Glendale * Terrell Mill Happy Hollow Wetherby * Hickory Hill * Whispering Meadows Highland * Willow Creek * · Denotes those parks currently adopted (2005). 6/20/05 IOWA CITY PAR~S AND RECREATION DEPARTMENT 220 S. Gilbert Street Iowa City, IA 52240 APPLICATION TO ADOPT-A-PARK NAME OF IOWA CITY PARK YOU WISH TO ADOPT: 1st choice 2nd choice 3rd choice NAME OF SPONSOR (organization, group or individual): Please type or print nam~ as it should appear on Adopt-A-Park sign. SPONSOR'S MAILING ADDRESS: (Street, P.O. Box, City, State, Zip Code) PLEASE LIST TWO CONTACT PERSONS: NAME: PHONE: DAY EVENING NAME: PHONE: DAY EVENING The Sponsor proposes to perform the following described work (as indicated with a check mark) within the above-named city park: REQUIRED Litter Removal at least twice a month, including raking through sand areas, if any, to find and remove hidden litter Landscaping and Landscape Maintenance Painting and/or Repair to Equipment* Painting and/or Repair to Building(s)* Plantings (weed removal, trimming grass, planting flowers, watering plant materials) Installation of new equipment Other (please describe below) * Includes reporting any items in need of repair, particularly if a safety concern iS involved The Sponsor agrees that if approval is given to adopt the above- named park the following s~ipulations shall govern: 1. This application shall have been approved and signed prior to Sponsor beginning any operations as requested herein. 2. Sponsor agrees to indemnify and hold harmless the City of Iowa City, its officers, agents and employees from all liability, judgment costs, expenses and claims growing out of damages, or alleged damages of any nature whatsoever to any person or property arising from the performance or non- performance of the Sponsor's Adopt-A-Park Agreement, sponsorship, sponsorship activities or work. 3. For special projects (e.g. plantings, repair projects, installation of new equipment), the Sponsor agrees to contact the Superintendent of! Parks and Forestry (356-5107) at least one week in advance to coordinate the project. A Proposed Work Plan form is provided which you may complete. 4. The Sponsor shall ,carry on the work as required and authorized by the agreement with serious regard to the safety of the traveling public, adjacent property owners and volunteers or employees of the Sponsor. The Sponsor agrees to instruct their volunteers in safety precautions. 5. The Sponsor acknowledges that all personnel involved in the project are initiators and volunteers directed by the Sponsor and that the Sponsor accepts full responsibility for any injuries or damages sustained by or caused by such personnel. The Sponsor acknowledges that they or their volunteers are in no way considered to be employees of the City of Iowa City, Iowa.- In consideration of the above, the Sponsor and the Department further agree to the following terms and conditions of this agreement: Sponsor's Additional Responsibilities: 1. To perform the work specified in a safe and satisfactory manner. 2. To keep track of the number of volunteer hours performed, and submit this information to the Department on a monthly basis. 3. To provide adult supervision at the work site when volunteers include youth. 4. To obtain required supplies and materials as may be needed from the Parks and FQrestry Division during regular business hours (7:00 a.m.-3:30 p.m., Monday-Friday). 5. To place filled trash bags used during collection of litter adjacent to existing!park trash containers for pick up and disposal by the Department. 6. To return all unused !materials and supplies furnished by the Parks and Forestry Division to the Department within one (1) week, unless other arrangements have been made. 7. To notify the Parksl and Forestry Division at 356-5107 of items or grounds in meed of attention or repair, especially when a safety concern exists. Department Responsibilities: 1. To erect a sign with the Sponsor name or acronym displayed. 2. To remove filled trash bags used for litter pick up by Sponsor, and to remove large, heavy or hazardous items when found in the park. 3. To provide report forms and envelopes to the Sponsor. 4. To supply certain materials and equipment when necessary (e.g., trash bags, paint supplies, flowers, mulch, etc. NOTE: Sponsors are encouraged to provide their own tools when possible). 5. To follow up on necessary repairs as reported by the Sponsor. The Department reserves the right to terminate this agreement and remove the Adopt-A-Park sign when in the sole judgment of the Department, it is found that the Sponsor has not met the terms and conditions of this agreement. APPLICANT/SPONSOR: (Please print or type name) SIGNATURE: (If an organization, anlofficer of the organization must sign) TITLE OF OFFICER (if any): ADDRESS: PHONE: DAY EVENING PARKS AND RECREATION DEPARTMENT APPROVAL Recommended for Approval: Parks and Forestry Superintendent APPROVED: Directlor of Parks and Recreation DATE: THIS AGREEMENT SHALL REMAIN IN FORCE FROM , UNTIL , OPTIONAL This fo~ may be completedlto help you arrange a special project. Please contact the Parks a~d Forestry Superintendent (356-5107) at least one week in advance~o coordinate the project. (FAX: 356- 5487) I ADOPT~A,PARK PROOR3~ PRoPOsED WORK FOR ~ PRoJECTSi Name of Park Name of Sponsor: Address: Contact Person: Phone: Day Evening: Please specify Droposed plans ix the sDace provided below each item. Landscaping and Land~cape Maintenance (trimming grass, planting flowers including maintaining and watering - specify plant species to be planted) Painting and/or Repai~ to Playground Equipment/Building Installation of New E(uipment Other (over) DATE(S) WORK WILL BE PERFORMED: LIST SUPPLIES AND/OR MATERIALS EEDED FROM THE DEPARTMENT: Please note: Ail unused materials and supplies furnished by the Department shall be returned to the Dep~rtment within one (1) week, unless other arrangements have been made. DATE & TIME YOU WILL PICK UP ABCVE SUPPLIES AND/OR MATERIALS: May be picked up between 7:00 a.m. and 3:30 p.m., Monday-Friday at the Park Shop located in Lower City Park This form should be completed if any items or groUnds in your adopted park are in need of attention or repair, especially when a safety concern exists, Mail or FAX the form to the Parks and Forestry Superintendent, 220 S, Gilbert Street, Iowa City, IA 52240; FAX 356-5487, Date of Request TO: PARKS & FORESTRY ,SUPERINTENDENT FROM: PHONE: DAY EVENING NAME OF PARK: DESCRIPTION OF NEEDED REPAIR/SAFETY CONCERN: FOR CITY USE DATE REQUEST RECEIVED DATE WORK COMPLETED NAME OF PARK: , NAME OF SPONSOR (organization, grouP or individual): i DATE(S) TOTAL TIME NUMBER OF WORK COMPLETED COMPLETED EXPENDED VOLUNTEERS Picked up glass, trash; raked surfaces under equipment; checked for vandalism ~ignature of Sponsor ADDITIONAL COMMENTS: TO BE COMPLETED ON A MONTHLY BASIS AND RETURNED TO: Parks and Recreation Department Adopt-A-Park Program 220 South Gilbert Street Iowa City, IA 52240/FAX 356-5487 Please return by the 5th of each month, reporting on the previous month's work activities. IOWA CITY PARKS ~ RECREATION DEPARTMENT RENEWAL OF ADOPT-A-PARK APPLICATION NA/~E OF PARK: We request that our Application to Adopt-A-Park be renewed and extended for another park season from: APRIL, to OCTOBER, This Renewal shall become a part of our original Adopt-A-Park Application. NAME OF SPONSOR (organizatiOn, group or individual): Please type or print name Mailing Address (Street, P.D. Box, City, State, Zip Code) SPONSOR'S CONTACT PERSON - list two: NA=ME: PHONE: DAY EVENING NAME: PHONE: DAY EVENING SPONSOR'S SIGNATURE (if an Organization, an officer must sign): Signature Date Title of Officer (if any) Return to: Parks and iRecreation Department Adopt-A-Park Program 220 South Gilbert Street Iowa~City, IA 52240 APPROVED BY THE CITY QF IOWA CITY: By: Terry G. Trueblood, Date Director of Parks & Recreation City of Iowa City, Iowa - Official Web Site Page 1 of 2 ICgov. org search city services ] about iowa city ~J city facts 'J council ] documents '] city code '~ maps 220 ~ ~lbe~ Street, Io~a City, IAS2~ Ph: (31) 3395110 · CityMaj°rpark City Parks · Mercer Park · Hickory Hill A program to enhance the City's park system and improve the Athletic Complexes environmental quality and · Kickers Soccer Park beautification of our community · Napoleon Park · Skateboard Park City of Iowa City Parks & Recreation Department Parks Info. 220 S, Gilbert Street · Rules & Regulations Iowa City, IA 52240-1632 · Shelter Reservations (319) 356-5110 · Adopt-A-Park Program Other Links: · ADOPT-A-PARK PROGRAM STATEMENT In order to enhance the quality of our parks, the Iowa City Parks and Recreation · cemetery Department encourages volunteers to assist with litter pickup, preservation and · Farmers Market maintenance of landscaped areas, increased landscaping, and general upkeep and repair · 3ohnson County Public Use Areas of equipment and facilities. · Parks & Recreation Foundation The Adopt-A-Park Program allows individuals or groups to adopt a specific park. Through · Recreation adoption, these individuals or groups may assume the responsibility for any or all of the · Trails eligible activities, which will lead to · 3cbs · reduced litter in parks; E-Documents · enhancement of the environment; · Tree Planting Permit · beautification of green space; and Application · broad-based community support for anti-litter and park beautificetion programs. · Park use Application · POTENTIAL ADOPT-A-PARK ACTIVITIES The following activities are eligible to be included in Adopt-A-Park sponsorships: · litter control · landscaping and landscape maintenance (i~cluding weeding and watering) · facility and equipment upkeep and maintenance · installation of new equipment and facilities · other improvement ideas as suggested and approved · PROGRAM REQUIREMENTS The City of Iowa City Parks and Recreation Department ("Department") will work with the adopting group ("Sponsor") to determine the specific park to be adopted. Street medians and other green space areas may also be eligible for sponsorship. The main focus of the program is litter control. The Sponsor will agree to pick up litter in the adopted park at least twice monthly. Other activities such as plantings, repair projects and installation of new equipment must b.e _approved b..,y the. Depa, l.,,,ent prior to any work being undertaken. Plant species must be approved by the Department. sponsor wi, water the plantings sufficiently where water is available, and will control weeds as necessary using Department approved methods. Chemicals are not to be applied by the Sponsor. The Sponsor will sign an indemnity and hold harmless agreement, which is part of the Application to Adopt-A-Park. Sponsorship will generally be for a minimum of one park season (i.e. April-October). Sponsor must request a renewal http://www.icgov.org/PARKS/ADOPTAPARK.HTM 06/20/2005 City of Iowa City, Iowa - Official Web Site Page 2 of 2 extension permit by December 31 of each year. If in the sole judgment of the Department, it is found that the Sponsor is not meeting the terms and conditions of the agreement, the Department may terminate the agreement and remove sponsorship signs. · SPONSOR RESPONSIBILITIES The Sponsor will be responsible for: · completing and submitting an Applica§en to Adopt-A-Park for approval · obtaining the required supplies and materials f~om the Department during regular business hours (7:00 a.m.-3:30 p.m.), Monday-Friday · keeping track of the number of volunteer hours performed, and submitting this information to the Department on a monthly basis · insuring youth partidpants are fumished with adequate adult supervision · placing tilled trash bags near existing trash containers for pick up and disposal by the Department · returning unused materials and supplies furnished by the Department within one (1) week following clean up, unless other arrangements have been made · notifying the Deparb,',ent at 356-5107 of items or grounds in need of attention or repair, especially when a safety concern exists · DEPARTMENT RESPONSIBILITIES The Department will be responsible for: · erecting a sign with the Sponsors name or acronym displayed · providing report forms and envelopes · supplying certain materials and equipment when necessary (e.g., trash bags, paint supplies, flowers, mulch, etc.) NOTE: Sponsors are encouraged to provide their own tools when possible · removing tilled trash bags from the premises and removing large, heavy, or hazardous items when found in a park · following up on necessary repairs as reported by the Sponsor · PROCEDURE FOR ADOPTING A PARK A representative of an interested group or an individual should centact the Iowa City Parks and Recreation Depa/b[~ent (356-5110), and request a sponsorship application. The Sponsor should select a park or green space to be adopted, complete the sponsorship application and return it to the Department. When possible, the Sponsor should identify two alternate parks in case their tirst choice is not available. Once the application has been approved, lhe Depa, t~hent will erect signage identifying the Sponsor. · COMPLETION OF SPONSORSHIP After the Sp(msor has performed I~e necessary a(:flvities, the Department will, at the end of the park season, present the Sponsor with a certificate of recognition for the work completed, if one is desired. ~ I home I services ii business I calendar I news I jobs I departments City of Iowa City - 410 East Washington Street - Iowa City, IA 52240 Copyright © 2001.2005 City of Iowa City. All Rights Reserved. Contact ~bsite Manager Web Policies Email and other communication sent to the City of Iowa City are subject to the Iowa open records law. http ://www. i cgov. erg/PARK S/AD OP TAPARK. HTM 06/20/2005 DRAFT IP17 MINUTES IOWA CITY BOARD OF APPEALS TUESDAY, MAY 24, 2005, EMMA HARVAT HALL IOWA CITY CITY HALL, 410 E. WASHINGTON STREET IOWA CITY, IA MEMBERS PRESENT: Wayne Maas, Steve Buckman, Gary Haman, Tim Fehr, Doug DuCharme, Anna Buss, John Roffman STAFF PRESENT: Tim Henries, (Senior Building Inspector), Pat Hansen (Electrical Inspector), Sue Dulek (Assistant City Attorney), Jann Ream (Code Enforcement Assistant acting as minute taker) OTHERS PRESENT: David Wright (Crown Electric), Mike Stoffergen (lC Home Builders Association), Mike Homewood, Katie Organ (Homewood Electric) RECOMMENDATIONS TO COUNCIL: Recommended by a unanimous vote (7-0) that the 2005 National Electrical Code with the local amendments as written be adopted by City Council. CALL TO ORDER: Chairperson Roffman called the meeting to' order at 4:05 P.M. CONSIDERATION OF MINUTES: Minutes from the May 2, 2005 meeting were reviewed. MOTION: Maas moved to accept the minutes. Haman seconded. Motion passed unopposed. Adoption of the 2005 National Electrical Code with Local Amendments. Roffman asked for public input or questions concerning the 2005 National Electrical Code. Dave Wright (Crown Electric) asked about Section 334.15B that more stringently applies required protection to cable that is run in shallow chases in masonry, concrete, or adobe. He wondered if the 1 1/4 inch setback would still apply and if protection would not be required if the cable were set back that far. Hansen explained that Section 300.4E allows for a 1 1/4 inch clear space setback for cable run in shallow grooves. Cable that had that clear space would not be required to install protection. The first part of that whole article, however, states that the section applies unless modified by another section. Section 334.15B does modify 300.4E. Hansen also said that in the field the clear space DRAFT cannot be guaranteed along the whole run of the cable anyway and therefore protection would be required either with conduit or a metal plate. Mike Stoffergen (lC Homebuilders Association) asked for clarification on how the requirement for mandatory grounding to the foundation would be enforced. Hansen explained that the requirement was there in previous codes. Now, however, the code states that the grounding must go to the foundation rebar when "present"; previously, the code had stated it was required when "available". The rebar in the foundation is always present so the grounding will be required to the foundation. Hansen said that there is an exception that allows for alternate grounding methods on existing foundations -the intent of that being on older, existing structures which were getting new wiring or a new service, the foundation would not have to be disturbed. Hennes explained that between now and when the new code is adopted, the inspectors would be working with the footing and wall contractors to help them understand the new requirement. He said that it would be an educational experience since theTM are several practical solutions that could be employed to meet the requirements of the code. Discussion occurred on the various possible grounding methods that could be used to meet the requirements of the code. Hansen reiterated that it was important to remember that there were several options and solutions that could be used. It was just a matter of figuring them out. Hennes stated that an amendment had been considered that would have kept the grounding requirements the same as in previous codes. However, the goal of the Iowa City Building Department is to keep the number of local amendments to a minimum in order to stay consistent with surrounding jurisdictions. Consistency with other jurisdictions is something the Homebuilder's Association is always looking for. Hennes pointed out that the new code would require unprotected cable in unfinished basements to now be protected - Section 334.15C. He explained that often in new construction, the electrical is roughed in for a future basement finish. So until the basement is actually finished, the electrical cable is exposed in the unfinished walls. Hennes said that there are basically three options that would meet the new code requirement. The cable could be run in metal conduit; the contractor could choose not to rough in the basement electrical except for the one required outlet, or the basement could be finished. Hennes also said that in exterior walls, cable installed behind the insulation and plastic covering would be considered protected. Again, the City had considered amending this requirement out of the code but, for the sake of consistency, had decided not to. Hansen emphasized that the requirement was just for walls, not the ceiling. Hansen stated that Section 680.26 which refers to the grounding of swimming pools now is less controversial in that an interim amendment by the 2005 NEC itself modifies the required grounding. DRAFT Roffman asked if the electrical contractors and homebuilders had been notified with the changes of the new code and the local amendments. Hansen stated that a packet had gone out to all of the licensed electrical contractors in Iowa City and to the lC Homebuilder's Association. The Homebuilder's had disseminated the information to their members. Roffman then asked how the City's interpretation of certain code requirements gets out to the contractors. Henries and Hansen explained that those interpretations and explanations are done everyday in the field. It is a matter of on ongoing educational process. Hennes stated the surrounding jurisdictions have kept the previously discussed items in their code - they have not amended them out. He will keep an open dialogue with these jurisdictions to be aware of what codes they are adopting. Roffman stated that he thought the Board was ready to vote on a recommendation to Council. MOTION: Maas moved that the adoption of the 2005 National Electrical Code with the local amendments as written be recommended to City Council. Buss seconded. VOTE: The motion passed unopposed (7-0) OTHER BUSINESS: Hennes said that Henry Herwig and Bill Bednarz would be proposing to the various jurisdictions licensing for mechanical contractors sometime in the next two to three months. The proposal was coming out of the Homebuilder's legislative sessions. Hennes has contacted other jurisdictions to see what their requirements are. If there any appeals, the next meeting would be June 6, 2005. ADJOURNMENT: Haman moved to adjourn the meeting. Buss seconded. The meeting adjourned at 4:45 PM. John Roffman, Board of Appeals Chairperson Date MINUTES DRAFT IP18 HISTORIC PRESERVATION COMMISSION JUNE 9, 2005- 7:00 P.M. LOBBY CONFERENCE ROOM MEMBERS PRESENT: Michael Brennan, Richard Carlson, Merk McCellum, Jim Ponto, Jen Weissmiller, Tim Weitzel MEMBERS ABSENT: Jemes Enloe, Micheel Gunn, Justin Perdekooper STAFF PRESENT: Sunil Terdelker CALL TO ORDER: Cheirperson Weitzel celled the meeting to order et 7:04 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There wes none. ITEMS FOR CONSIDERATION: Certificete of Approprieteness: 934 Iowa Avenue. Terdelker said thet the applicent proposes to remove the stairs thet are pert wood and part concrete block mesonr¥. He seid the applicent will then replace the wood steirs but will not reconstruct the masonry stairs. Terdalkar said that the applicant needs to add a parking spot at the back of the house and is therefore required by HIS to replece the drivewe¥. He seid that the epplicant wents to widen the concrete drivewe¥, end the masonry steirs have elreed¥ been demolished. Weitzel asked if the epplicent hed permission from HIS to begin the work. Terdelker seid he did not believe so, because the epplicent wes referred to the Commission by HIS. Weissmiller asked if this has elwa¥$ been a rentel property. Terdalkar seid it has been a rentel property for the pest few yeers. He seid that HIS requires the owner to edda perking spot beceuse of the number of renters. Weitzel said that one option is to replace the stairs, and, given the grade, a railing will probably be required. He said that will probably be based on new requirements for riser height and tread depth, which will probably be more than four steps and therefore require a railing. Weitzel said the intent was to demolish the concrete, but if the stoop is over three feet high in the back, it would also require a safety railing on the back. Weitzel said that one thing the owner could do would be to regrade so that a railing is not required, but there may still need to be a handrail if there is sufficient height to require four or more stairs. He asked Terdalkar if he checked with HIS to see how far back the owner would have to extend the grading to be compliant. Terdalkar said that even if it is one foot or two feet, the applicant needs a railing because it is a significant drop. Weitzel said the need for a railing will be determined by how many treads the owner is required to have by HIS. He said that four risers triggers the requirement by HIS for a handrail, which the Commission can then review. Weitzel said that additionally, if the back of the platform for the stoop is over three feet tall, there will need to be a safety rail, which the Commission can review. Carlson said the applicant has not submitted a plan to show what will be here. Weitzel responded that the applicant will need to either do grading so that he does not need a handrail or will need to install a pipe rail. He said that a black pipe rail would be the least obtrusive and least expensive way to have a railing here. MOTION: Ponto moved to approve a certificate of appropriateness for either: 1) if this is such that the City does require a handrail and safety rail, a black hand rail is approved, or 2) the change of the grade resulting in a shorter height so that a railing is not required by City Code, compliant with HIS inspection and to approve a certificate of appropriateness for the demolition of the concrete steps. McCallum seconded the motion. Historic Preservation Commission Minutes June 9, 2005 Page 2 Weitzel said it is possible that the stairs were original to the building, although it is a moot point now, since the owner has demolished them. He added that this is a prairie-style foursquare house built around 1920. The motion carried on a vote of 6-0. MINUTES: May 26, 2005. Weitzel said that on page one in the fourth paragraph, last sentence, the word "considered" should be changed to "recorded," and the word "landmark" should be changed to "site." He stated that in the next paragraph on the same page, the word "remnant" should be added to the last sentence after the word "bridge." Carlson stated that in the last paragraph on the first page, in the first sentence, the word "impact" should be changed to "protection." Weitzel said that the next sentence should be changed to read, "He said it will still have to be evaluated, if there were a federal undertaking or if it were a locally designated historic property." MOTION: Carlson moved to approve the minutes of the May 26, 2005 Historic Preservation Commission meeting, as amended. McCallum seconded the motion. The motion carried on a vote of 6-0. June 2, 2005. Carlson stated that in the second paragraph on page one, in the last sentence, the word "posts" should be changed to "columns." He said that in the first motion on page one, the word "raised" should be deleted. Carlson said that the last sentence on page one should show him as being voted Vice Chair. He said that in the last paragraph in the 503 Melrose Avenue section on page two, after the first sentence should come a comment to state, "Carlson clarified that the top of the sign would be four feet high." Carlson said that on page three in the fourth paragraph, "dwarves" should be changed to "dwarfs." Terdalkar said that regarding sign regulations, the Commission has complete authority over how the signs are regulated. He said the Commission could ask to move the sign or change the size. He said it is not written in the guidelines, but the Code and the sign regulations say that the Commission has complete authority to regulate the signs in the districts. MOTION: Carlson moved to approve the minutes of the June 2, 2005 Historic Preservation Commission meeting, as amended. Brennan seconded the motion. The motion carried on a vote of 6-0. OTHER: 2005 Work Plan. Weitzel said that the work plan spells out the Commission's goals for the year. Weitzel said that so far the Commission has mailed 1,100 notification letters to owners of properties in the historic and conservation districts and to owners of local landmarks. Weitzel said that the directive from the senior planner is to continue to do other things besides review the certificates of appropriateness. He said that one of the directives from City Council is to coordinate with Friends of Historic Preservation in educating the public about the benefits of historic preservation, including financial incentives and requirements. Conference. Weitzel said there is a conference sponsored by the State Historical Society coming up that will allow one Commission member to attend with staff. He said the conference will discuss tax credits and also Historic Preservation Commission Minutes June 9, 2005 Page 3 rehabilitation projects and building code issues. Weitzel asked if anyone wanted to attend. Seeing no volunteers, Weitzel said that he and Terdalkar would attend the conference June 23 and 24th. HRDP Grant. Weitzel said the CLG coordinator informed him that the HRDP grant was approved. He said the project was to rewrite the Iowa City Historic Preservation Plan, which is a companion document to the City's Comprehensive Plan. Weitzel said the current plan was written in 1992. He said there is now a new focus on what the Commission will be doing, with less emphasis on new historic districts and more emphasis on certificates of appropriateness and education. Weitzel said there will continue to be more districts, especially as neighborhoods propose them to the Commission. Weitzel said the Commission would like to see a survey done as part of the Central District Planning process. He said the Historic Preservation ordinance needs to continually be updated. Weitzel said some money was earmarked in the grant for reproducing the 1992 map of historic resources in Iowa City. Weitzel said this will be about a yearlong project, and Terdalkar will be looking for a consultant to do the work. Weitzel said an outside consultant will result in an impartial document. Weitzel asked if there has been any progress on the website, and Terdalkar said there has not. Weitzel said that the neighborhood brochures have been an ongoing project. He said he believes the brochures are at the point of final editing and are about ready to go to the printer. Terdalkar said he would check on that. Weitzel said that Goosetown continues to be a concern, and downtown has been part of the planning process too, to get a central business district or downtown historic district. He said that critical points for a downtown district are finding local support and finding a landowner willing to sit on the Commission, which is required by State law. Weitzel asked Terdalkar to find out if the downtown representative would have to reside in the district or if it could be a business owner or property owner. Weitzel asked for opinions regarding what the Commission's priorities through December should be. Terdalkar said that the first big thing would be the Preservation Plan update, and work can start on that right away. He said that besides the consultant, he will be able to hire an intern for the project. McCallum said he has attended some of the meetings on new zoning. He said that there have been some improvements, but he does not think they are aggressive enough. McCallum said he believes the Commission is missing a big opportunity through the Zoning Code to add more incentives for historic structures. Weitzel said one problem is that historic properties are located in a multitude of differently zoned areas. McCallum said that the standards to receive financial incentives to preserve historic buildings are so high, that the incentives have no practical effect. He suggested having some kind of special review process to allow flexibility for historic structures. Weitzel asked McCallum to draft something for the Commission to review. McCallum agreed to come up with specific proposals. Weitzel suggested having Karen Howard talk to the Commission about whether such a proposal would be appropriate, and, if so, why and how it would work. Terdalkar said he would arrange a session with Howard. Ponto asked if the Commission wanted to pursue reducing the fee for building permits for projects in districts that would not otherwise require a permit if the property was not in a district. Weitzel said the fee for that has been reduced to a flat fee of $30, the minimum fee. He said that HIS needed to at least cover the staff time for the filing of the permit. Weitzel stated that there is already a need for some rewriting of the guidelines. He said that the point system for multi-family design review has been revoked since the guidelines were written, so that section Historic Preservation Commission Minutes June 9, 2005 Page 4 on design review will need to be rewritten to reflect the new multi-family design review process. Weitzel said the Commission also needs to write guidelines for signs and stair rails, among other things. Carlson asked about the annual preservation awards. Weitzel stated that Friends of Historic Preservation will be granting the awards. He said that nominations will be accepted through July 1st Regarding Goosetown and the North Side, Weitzel said the City Council has directed the Commission to wait a year or so to educate people and to contact people who might be interested. He said the Commission could contact people.in Friends of Historic Preservation and the North Side area to let them know that the Commission is essentially waiting for them to do something. Terdalkar asked for a consensus on the date of the next meeting; he said that there is one application pending. Weitzel scheduled the Commission's next meeting for June 30th. Discussion of Quorum Requirements and Meeting Attendance. Weitzel suggested some options for dealing with the difficulty in having a quorum at Commission meetings. He said one possibility is approaching those members who do not routinely attend the meetings and asking them to resign. Weitzel said another idea is to wait until the terms of those who do not attend expire and then try to recruit someone else. Weitzel said another option might be to change the Commission's by-laws to set a quorum at some number, although he did not know the legalities of that. Terdalkar suggested having the number of members required for a quorum decrease if there is a vacancy on the Commission. He said the City Attorney has told him that in the absence of a specific number in the Commission's by-laws, a quorum requires a majority of the total number of Commission terms available. Terdalkar said he would ask Mitch Behr what the possibilities are. McCallum said the by-laws should take into account vacant positions, because the Commission has no control over that. Weitzel noted that after three consecutive unexcused absences from Commission meetings, the Commission may ask the Mayor to remove a Commission member from office and appoint a new Commission member. Weitzel said that he is reviewing a due process pamphlet put out by the National Trust and Roberts' Rules of Order to try to adjust them to the by-laws. He said he plans to put his thoughts together for Terdalkar and Behr to look over so that they can be added to the by-laws and/o.r procedures. ADJOURNMENT: The meeting was adjourned at 8:12 p.m. Minutes submitted by Anne Schulte cityntJdatalpcdlminuteslHPClhpcO6-Og-O5.docl listoric Preservation Commission Minutes une 9, 2005 ~age 5 Historic Preservation Commission Attendance Record 2005 Ternl Name Expires 1/8 1/13 2/10 2/15 3/10 4/14 4/28 5/12 5/26 6/2 6/9 M. Brennan 3/29/08 .................... X X X X X X R. Carlson 3/29/07 ........ X X X X X X O/E X X J. Enloe 3/29/06 X X X O O X X O O O O/E M. Gunn 3/29/07 O/E X O/E O/E X X X X X X O/E M. Maharry 3/29/08 X X X X X X X ................ M. McCallum 3/29/06 X X X X X X O X X X X J. Pardekooper 3/29/07 O/E X X O O O/E O O O O O J. Ponto 3/29/07 X X X X X X X X O/E O/E X A. Smothers 3/29/05 O/E O/E X X X ........................ J. Weissmiller 3/29/06 O/E O/E O/E O/E O/E O/E O/E O/E O/E X X T. Weitzel 3/29/08 O/E O/E X X X O/E X X X X X Key: X Present O = Absent O/E - Absent/Excused NM = No Meeting .... - Not a Member MINUTES DRAFT SENIOR CENTER COMMISSION MAY 18, 2005 ROOM G09/8 - SENIOR CENTER Call to Order: Meeting called to order at 2:05 PM. Members Present: Lori Benz, Jo Hensch, Jay Honohan, Betty Kelly, Sarah Maiers, Charity Rowley (3:30 departure) and Nancy Wombacher Members absent: None Staff Present: Michelle Buhman, Linda Kopping, Julie Seal and Susan Rogusky. Others Present: Lynn Campbell and Betty McKray Recommendations to Council: None. Approval of Minutes: Motion: To approve the minutes from the April 26, 2005 meeting as distributed. Motion carried on a vote of a 7-0. Hensch/Kelly PUBLIC DISCUSSION McKray, representing the Johnson County Task Force, distributed a document outlining the concerns identified by the Task Force's Senior CentedSenior Dining Review Committee. McKray indicated that these concerns are not ready for action and asked that the Commission read them for informational purposes only. Motion: To accept the Task Force Committee report. Rowley/Wombacher Motion carried on a vote of 7-0. COMMISSION ASSIGNMENTS Maiers volunteered to write the web article from today's meeting and attend the June 7th meeting of the City Council. Honohan volunteered to report to the Board of Supervisors. REPORT ON UPDATING THE STRATEGIC PLAN- The Strategic Planning and Goal Setting sessions have been scheduled for August 19 and 20, 2005. The session is tentatively scheduled to be held in the Iowa City Water Plant conference room. Consideration is being given to closing the Center on Friday August 19, 2005 in order to facilitate staff participation. (The building would remain open for meals.) Members of the Curriculum Committee, Participant Advisory Committee and Volunteer Advisory Committee have been invited to participate in the goal setting process. REPORT AND RECOMMENDATIONS FOR AFTERNOON USE OF THE ASSEMBLY ROOM - KOPPING Kopping distributed a draft policy for non-Senior Center sponsored groups that schedule events in the Assembly Room during normal hours of operation. The primary purpose of this new policy to address issues related to the maintenance of the Assembly Room as well as to assure a pleasant environment for diners. Move: To accept the draft policy "Use of Space for Non-Senior Center Sponsored Programs During Normal Hours of Operations" and to adopt this policy as part of the Operational Handbook. Rowley/Hensch Motion carried on a vote of 7-0. Honohan, Rowley and Benz will meet to discuss specific items on the Room or Space Use Request Form for Non-Senior Center Programming during regular Hours of Operation and, if necessary, present recommended changes to the entire Commission for consideration. PARKING ISSUES UPDATE - Honohan Members of the Parking Review Committee, Linda Kopping, Betty Kelly, Jay Honohan, Dawn Rogers and Rae Blanchard, met to discuss the parking issues. The Committee developed a list of parking questions and concerns they intend to submit to Parking and Transit Director Joe Fowler and Parking Manager Chris O'Brien. Once these questions have been answered, the committee will meet again to discuss these issues further. SENIOR CENTER ENDOWMENT FUND INVESTMENTS- Kopping Kopping reviewed documentation showing the transfer of $29,000 from the City of Iowa City Senior Center Fund, Inc, and $25,000 from the Center's Charitable Giving Account in the Community Foundation of Johnson County in to the Center's Foundation account in the Community Foundation of Johnson County. 28E UDATE - Honohan No report available. STAFFING REQUIREMENTS FOR EVENING AND WEEKEND PROGRAMMING - Kopping In light of a recent incident occurring during a weekend Senior Center sponsored event, the staff is reviewing current policies and procedures for after-hour events. Kopping met with Erin Herring, City of Iowa City Controller, to discuss safety and security recommendations that will allow for the continuation of weekend and evening programming while providing a safe environment for participants. Herring recommended having trained staff on duty during Center sponsored evening and weekend events who could serve as house manager. Responsibilities would include such things as monitoring the fitness room, providing instructor support, and locking the appropriate doors. This person also would be responsible for the safety of those in the building in the event of an emergency. For the occasions when outside groups, such as other city departments and those renting space after hours, it was recommended that the staff implement an on-call system to provide those people with a contact person in the event of an emergency. Currently the responsible party who is renting space is provided with emergency information and asked to sign the letter of agreement indicating that they have reviewed and understand the material. Kopping distributed a list of possibilities for providing staff coverage during evening and weekend Center sponsored events that she had developed. Kopping asked Commissioners to use this list as a starting point for discussion and to develop and approve recommendations that can be submitted to the City Council. Wombacher, Maiers and Hensch volunteered to serve on a committee to study this issue and provide the Commission with their recommendations for further consideration. SENIOR CENTER UPDATE- Operations- Kopping The volunteer recognition committee met to plan the 2005 Volunteer event. The committee decided to have a breakfast on Wednesday, June 29, from 7:30 to 9:00 AM. Kopping and C. Buhman have been working with City engineers and Van Winkle-Jacob to address the problem areas on the exterior of the building that were revealed during the annual envelope review. Van Winkle-Jacob is working on a full evaluation of the issues and will provide a prioritized list of repairs and cost estimates. Kopping reported that some modifications to the interior of the building need to be completed in order to comply with current fire code. · The coat rack area on the first floor will need to be removed or changed. The problem with this area is that the coat racks and coats are flammable and are in close proximity to an emergency exit. · The large quilt on south wall and the large painting on the ground floor and the large painting in the ground floor hallway must be removed, or modified in order to comply with fire code. It is possible that a flame-retardant spray could be applied or a fire resistant case built to solve the problem. Programs - Seal Seal provided the commission with a list of programs planned to occur during June 2005. For a complete list of programs scheduled for June, July and August, see the 2005 Summer Program Guide. Volunteers - Rogusky Rogusky reported 518 people volunteered during the calendar year 2004. Rogusky distributed copies of the article written by Mary Allen, a freelance writer for the Press Citizen. COMMISSION DISCUSSION: Motion: To adjourn. Motion carried on a vote of 6-0. Wombacher/Kelly. Senior Center Commission Attendance Record Year 2005 Name Term 1/24 2/15 3/15 4/26 5/18 Expires Lori Benz 12/31/05 O/E X O/E X X Jo Hensch 12/31/06 X X X X X Jay Honohan 12/31/07 X X X X X Betty Kelly 12/31/07 X O/E O/E X X Sarah Maier 12/31/06 X X X X X Charity Rowle¥ 12/31/05 X X X X X Nancy Wombacher 12/31/06 X O/E X X X Key: X = Present O -- Absent O/E= Absent/Excused NM = No meeting -- = Not a member MINUTES PRELIMINARY HOUSING AND COMMUNITY DEVELOPMENT COMMISSION. LOBBY CONFERENCE ROOM, CITY HALL THURSDAY, MAY 19, 2005 Members Present: Jerry Anthony, Lori Bears, Mark Edwards, William Greazel, Brian Richman, Jayne Sandier, Michael Shaw Members Absent: Matthew Hayek, Rita Marcus Staff Present: Tracy Hightshoe Public Present: Charlie Eastham, Maryann Dennis CALL MEETING TO ORDER Vice chairperson Anthony called the meeting to order at 6:40 PM. APPROVAL OF THE MINUTES FROM APRIL 21, 2005 Motion: Sandier moved to approve the minutes as submitted with one name correction. Richman seconded the motion. Motion passed 7:0. PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA Hightshoe said that at the last council meeting, the Council approved the budget, but did not approve the requests for variances concerning financial terms. She said that the Council discussed the requests and current policy at their May 16 work session and decided to defer it to the next meeting. Council directed staff to draft a policy that acknowledges that some public facility improvements depreciate over time. Hightshoe stated staff will present a policy to Council that most likely is based on the dollar amount assisted, thus larger projects will have a longer financing term than smaller projects~ For example, a project receiving $20,000 might have a four-year financing term (declining balance loan or conditional occupancy loan); whereas a project receiving $5,000 may only have a one-year financing term. Richman asked what is the difference between a forgivable loan, declining balance loan and a conditional occupancy loan. Hightshoe said that a conditional occupancy loan is a loan that never needs to be repaid unless the property is sold or services stated in the agreement are discontinued. The full amount of the loan is repaid in either one of these situations (sale of property or discontinuation of the services during the financing term). A forgivable loan is forgiven at the end of a set time period. A declining balance loan is a loan where a certain percentage is forgiven each year until the final year of the financing term. Thus if the financing term is 10 years, the City would forgive 1/10 each year and after 10 years the loan is completely forgiven. If the property is sold or services discontinued in year 5, 50% of the original amount would need to be repaid to the City. Sandier asked if there is a break down of what the Council is looking for with the declining balance loans. Hightshoe said that the Council gave no direction, just asked the staff to acknowledge depreciating assets. Richman said he considers that it is a policy problem that the commission should review. He added that our federal funds will get tighter and tighter and the commission would need to try to recycle the funds as much as possible, Richman suggested the commission review the policy as part of the annual review process. Hightshoe said that the commission could always make recommendations for the next allocation round (FY07). Hightshoe stated staff is under time constraints with the agreements for the upcoming year, starting July 2005 (FY06). Dennis said that part of the intent of HUD is to provide money for cities to keep projects going. She said that if the intent is to get the money back, as an organization they have a history of repaying loans and would be happy to continue doing so for future projects. Eastham said that it would helpful to find ways to use HOME and CDBG funds to maximize the number of rental and owner occupied housing that could be built over a certain time. Housing and Community Development Commission Minutes May 19, 2005 Page 2 Sandier said at this point there is hardly any money coming back. Hightshoe stated the City has various housing projects repaying the City for funds invested in affordable housing. HACAP, GICHF, Burns & Burns projects, and a few other housing providers make monthly or annual payments to the City for mostly rental housing projects. Richman said they would have to decide what would serve the community over the long term. He added that there would be a whole set of policies that would need to be considered. NEW BUSINESS Review of Allocation Process - Creation of Subcommittee Hightshoe said that each year the commission reviews the allocation process. The commission may either create a subcommittee or review the process at a regular meeting. Members agreed to establish a subcommittee to review the entire funding process and make recommendations. Richman, Sandier and Greazel volunteered to be on the subcommittee. Greazel suggested that the subcommittee meet with a few applicants and determine the difficulties with the application process to make the process more user-friendly. Richman stated his goal would be to get the application process, with its scoring and ranking evaluations, in sync with the goals of the City and HCDC. Sandier mentioned that everyone looks at scores and rankings differently and creating some guidelines would help. Anthony said that the subcommittee should also look into the issue of the proforma. Edwards said that the scoring is generally used to determine whether the applicant would meet the threshold to be funded or not. Bears said that she hopes that the applicants would still be required to attend the training session. Hightshoe encouraged the subcommittee to review project timeliness in each application and the applicant's capacity and skills to complete a project within the required time periods. CDBG funds are evaluated based on timeliness. The majority of non-housing projects should be able to be completed within a year. Hightshoe afso requested the commission review how much documentation, not requested by HCDC, may be submitted by applicants. This year several items were submitted after the application deadline, but during the commission review process and question/answer session. Summer Schedule The commission decided to not have a meeting in July unless important matters need to be discussed. The June HCDC meeting will be held after the Community Development Celebration. Upcoming Appointments Hightshoe said that Sandier, Edward and Anthony's terms expire September 1, 2005. The deadline to reapply is July 13, 2005. OLD BUSINESS Discussion of National Community Development Week Celebration Hightshoe said that the date for the celebration has not been set. She said that it would most likely be June 29th or 30th. She added that Old Brick volunteered to host it. Hightshoe announced that this year's celebration would focus on volunteerism. She mentioned that there would be a guest speaker and approximately 4 awards given out to outstanding community volunteers and/or organizations. Housing and Community Development Commission Minutes May 19, 2005 Page 3 MONITORING REPORTS Shelter House Richman said that the Emergency Assistance Program provides help with security deposits, emergency rent or utility assistance. He said that there is about $100 available for each family, available only once a year, to help pay for rent, secure housing, or pay utility bills. He said that since July 2004 Shelter House provided assistance to 52 families, 32 households with the CDBG funds. As of March 2005, they've spent $2,736 of the CDBG funds. Richman said that the way the program works is that the assistance is a grant to the assisted family, except for security deposits. Security deposits that are repaid to an assisted family get returned to the program to be recycled for assistance to another family. Hawkeye Area Community Action Program Hightshoe said that the project was for the acquisition of two properties for the transitional housing program. She said that HACAP acquired the properties and two families are in the units. HACAP received $148,000 for two units. United Action for Youth Edwards said that they had their progress slowed by a couple of factors. He said their fund raising campaign did not go as expected and took much longer than anticipated. The historic preservation issue concerning the windows slowed them down due to the research and expense of finding the right windows to use. Edwards stated they hope to start the project in June. City of Iowa City - Housing Rehabilitation Edwards said that the City uses CDBG and HOME funds to rehabilitate existing homes. He said that the lead issue is slowing them down and increases expenses, but they are still on track with their project. ADJOURNMENT MOTION: Edward moved to adjourn. Greazel seconded the motion. Motion passed 7-0. The meeting adjourned at 8:20 PM. Minutes submitted by Bogdana Rus. s:lpcd/minuteslHCDC12005105-19-O5.doc Housing & Community Development Commission Attendance Record 2005 Tel'lTl Name Expires 01/20 02/17 03/10 03/17 04/21 05/19 00/00 00/00 00/00 00/00 00/00 00/00 Jerry Anthony 09/01/05 X X X X X X Erin Barnes 09/01/06 × × × X ........ Lori Bears 09/01/07 × X X X X X Mark Edwards 09/01/05 X O/E X O O X William Greazel 09/01/06 O/E X O X X X Matthew Hayek 09/01/07 X X X × X O Rita Marcus 09/01/06 O/E X X X O O Brian Richman 09/01/07 X X X O/E X X Jayne Sandier 09/01/05 O/E X X X X X Michael Shaw 09/01/06 .................... X Key: X = Present O = Absent O/E = Absent/Excused NM = No Meeting ..... Not a Member IP21 MINUTES PRELIMINARY PLANNING and ZONING PUBLIC HEARING APRIL 28, 2005 EMMA J. HARVAT HALL MEMBERS PRESENT: Don Anciaux, Beth Koppes, Bob Brooks, Ann Freerks MEMBERS ABSENT: Dean Shannon STAFF PRESENT: Bob Miklo, Karen Howard, Mitch Behr OTHERS PRESENT: Barbara Buss, Dennis Nowatny, John Kammermeyer, Craig Dahlen, Glenn Siders, Gary Kleinfelder, Pam Ehrhardt, Steve Gordon, Ed Jones, Cecile Kuenzli, Scott Hochstasser, Dan Smith, Charles Eastham, Larry Svoboda, Gary Moore, Bob Welsh, Lori Dahlen, Larry Schnittjer, Joe Holland, Mike Pugh, Ann Bovbjerg, Mark McCalhon, Patti Santangelo, Mike McLaughlin CALL TO ORDER: Brooks called the public hearing to order at 7:32 pm. OPENING REMARKS: Chairperson Brooks said the purpose of this meeting was to hold a public comment hearing on the new Zoning Code for the City of Iowa City. A draft of proposed changes to the Zoning Code had been made available to the public in February, 2005. Since that time, P&Z staff had attended numerous civic group meetings to present information on the proposed changes and three public informational open houses had been held during which time the public had been invited to attend to meet one-on-one with staff and Commission members to ask questions and discuss areas/issues that needed clarification. All of those comments along with any additional Public Review Draft Comment Sheets received would be entered into the public record and would become part of the Commission's deliberation process as they moved through the adoption of the new Zoning Code. A copy of the proposed Code was available on the City's web page as well as on a CD or in hard copy format from the Planning and Community Development office. Brooks said this would be the first of at-least two public hearings before the Commission. All commentary received would be considered and utilized in the process of developing the final Code which would be voted on by the Commission and then sent to City Council for their review. The Council would also hold a series of public hearings before the Code was adopted. This public hearing would go until 10:00 pm. Persons were requested to limit their comments to five minutes to provide everyone an opportunity to speak. If all persons had had the opportunity to speak, persons would be welcome to speak a second time for an additional 3-5 minutes. Brooks said the Commission had already received a large amount of public input in the form of letters, e-mails and comments during the public informational meetings. There were several items which the Commission would be directing staff to review further and provide suggested changes or revisions to the proposed Code for re-consideration by the Commission. Potential re- review items included the location of shelters in certain neighborhoods and ways to keep existing duplexes in certain zones conforming with the proposed changes in the Code. Planning and Zoning Public Hearing April 28, 2005 Page 2 of 2! Motion: Anciaux made a motion to accept and put into record all correspondence received to date. Koppes seconded the motion. The motion passed on a vote of 4-0. PUBLIC COMMENT: Barbara Buss, 718 S. Summit, said she was there to urge the Commission's support for the proposed changes to the Code. She thanked Karen and Staff for the careful way the proposals had been made with special consideration for public input. She felt the specific proposals spoke to the common interest of the community. Two groups, homeowners and landlords, would speak before the Commission. Each would speak in its own self interest as property owners. It would be up to the Commission to decide which of those self interest's best coincided with the interests of the City. Homeowners were persons who owned property as their home, their largest financial asset was the equity in their homes. Their interests would be to protect the value of their investment by maintaining their property and the neighborhood in which it was located. The stability of Iowa City's neighborhood followed from the pursuit of that self interest. Landlords, who owned rental property but had little interest beyond the revenue from their property. This group did not include the many landlords with a sense of civic responsibility. They also had a significant investment in the property they owned. Their interests in maintaining the value of their investment did not extend to any interest in preserving the quality of the neighborhood of which their property was a part. Iowa City had a large population of short term residents who did not make significant financial or emotional commitments to the places they lived. This lack of commitment on the part of the tenants allowed landlords to disregard neighborhoods. This disregard furthered the self interest of the landlord group by devaluing the property in these neighborhoods for homeowners. Buss said it was often taken for granted that there was a presumption in favor of property rights as belonging strictly to the person who owned the property. It went without saying that you could not keep an elephant in your backyard just because you owned the backyard. She quoted from Eric Freifogal, Professor of Law, University of Law. "American's have largely forgotten the links between property rights and the common good. Dominant myths not withstanding, it has been clear for generations that the only sound way to justify private rights in land is to point to the contributions property makes for the common good." Buss said she felt the proposed revisions spoke to the common good. She, as a homeowner, cared very much about her neighborhood and about Iowa City as a place of neighborhoods and hoped that the Commission would act in support of the common good by supporting the proposed revisions. Dennis Nowatny, 511 Washington Street, said he lived in commercial property and had rental properties across the street from him. Goals for the Code had been to simplify the Code and get more affordable housing in Iowa City. The Code had doubled from 200 to 400 pages. CB-2 zoned property owners were notified that the two major CB-2 zoned areas would be split into six pieces. That would not simplify the Code. Pagglia Pizza and the old house on Bloomington Street would become non-conforming heights because they were higher than 37-feet. The R/O zoned area on Washington Street would also become nonconforming as they were more or less 35-feet in height. 35-feet seemed to be a suburban height limit and did not fit with some of the neighborhoods and homes closer to the downtown area. Affordable housinq. The east-side of downtown was zoned RNC-20 and were allowed to have 5- bedrooms in those houses. On P. 394, definitions, in the Code, only 4 bedrooms would be permitted which would cut away another bedroom and its use. 10-years ago when RM-12 had Planning and Zoning Public Hearing April 28, 2005 Page 3 of 2,] been downzoned to RNC-12, four to three bedrooms, the use of one bedroom had been lost. City Council had provided assurances the change would be reversed, it had never happened. CB-2 to R/O reduced the usable lot size by ¼. Currently CB-2 could build lot to lot, 100-foot height. R/O cut down to ½ lot build on and cut 2/3 of height from 100-feet to 37-feet. He'd prefer to see the R/O and CB-2 zones merged into the CB-5 zoning. Keep the older building usable as they had been in the past. John Kammermeyer, 116 Fearson Avenue, said he'd served on a committee in the 1970's-80's that had spent over 6-months revising the Comprehensive Plan. It asked too much of the Commission, Council and the public to comprehend the new Code. · The revision should have been done in stages looking at residential zones, commercial, etc. · Opposed to the design regulations that had crept into the Code. · Need less zones rather than more zones, the zones needed to be more flexible. · Simplify not complicate the Code; pages doubled in quantity. · Less regulations rather than more. · Avoid at all costs making properties non-conforming or taking value away from property. Comprehensive Plan should be looked at as a broad brush overview document and not adhered to rigidly. Looked at and revamped every 5-years. One of their major principles had been with any change in zoning or Comprehensive Plan to minimize making a property non-conforming; to not take value away from property. He felt there would be major non-conformities arise with the proposed new regulations. Kammermeyer said his analogy was "For development in the City of Iowa City, we are slowly hemorrhaging to Coralville and North Liberty. They are more flexible in their regulations for development." Iowa City needed to look at that or they would be left in the dust. Craiq Dahlen, 2018 Waterfront Drive, one of two current managers of the Hilltop Mobile Home Park. He felt it would be wrong to change the property from exceptional zoning to provisional zoning because that would be taking away the voice of the people. The shelter house wished to build on Waterfront Drive. Hilltop Mobile Home Park and thirteen businesses along Waterfront Drive did not wish them to build there. There were many voices opposing each other right now, he felt those voices needed be heard. If it went to provisional zoning those voices would be taken away. Dahlen read Shelter House Rules for Guardians of Dependents, Rule #8. It stated that the Shelter House might have occasion in which clients of Shelter House might be on the State's Sex Offender list. It was the guardian's responsibility to provide care and supervision for the well- being and safety of dependants. Dahlen said the potential was to have sex offenders staying at the Shelter House both day and night. Currently at the Mobile Home Park they had 85 children and there were 60 children across the street at Ha-Cap, which meant 145 children were also there day and night. The House of Representatives had passed a bill that sex offenders could not live within 1,000 feet of a school or day-care center. If they felt it was an important issue, why didn't the City give it the same consideration? Dahlen urged the Commission to keep the zoning as Exceptional Zoning. Glenn Siders, PO Box 1907, said he represented the Land Development Council (LDC), an organization conformed primarily of the development community in this area. Their membership expanded to include home builders, realtors, construction industry, financiers, suppliers and retailers. Their membership represented over 1,000 businesses. Their group had formed one- year ago when they learned that the zoning code was becoming more than what they'd anticipated it to be. Based on The Duncan and Associates Report issued 4-years ago, the LDC Planning and Zoning Public Hearing April 28, 2005 Page 4 of :2 ! had thought that the Zoning Ordinance would be reviewed, critiqued, amended, some problematic areas changed and enhanced and see more flexibility. The current product was 423 pages of redesigned codifications. They were opposed to many things in the ordinance, it was impossible to read it page-by-page. They objected to the public hearing being the first opportunity which allowed them to have oral presentation before the Commission. Siders said the LDC had condensed their concerns to a few problematic areas. Design Elements: It was their opinion that the market should bear the design of a home. When a homeowner purchased a lot and built a property, they should be able to build what they wanted. Siders said the argument was frequently heard now that there was not a flexibility that existed or the opportunity now for people to build what they wanted. There were different markets and neighborhoods available with different types of construction which documented what the people wanted to buy and at affordability that they would buy. Siders said if the City wished to incorporate standards for development of property, such as alleys, then the City needed to step up and take the responsibility to maintain those alleys. He did not think that that responsibility should be passed on to the homeowners. He didn't see that opportunity in the proposed ordinance, he saw the opposite. Siders said the LDC commentary would primarily be directed toward the residential and not commercial aspect of the proposed changes. Gary Kleinfelder, 1131 E. Washington Street. Approximately one-year ago he was considering redeveloping two properties in the RS-8 zone that were across the street from him. He'd spoken with Staff, who'd suggested that some changes would be proposed for the RS-8 zone. He'd been told that in the new subdivisions zoned RS-8 basically all that had been built were duplexes. The City wished more of a mix of housing so the Code revision would be changed. However under the proposed changes, duplex standards would be applied to all current existing RS-8 zones. His concern was with the non-conformity issue. He'd just completed two duplexes which under the zoning proposal would become non-conforming. Brand new buildings built as condominiums for future marketability, 3-bedroom units with the potential for a fourth in the basement. If they were sold to a family who wished to install the fourth bedroom or a bath in the basement, they would be denied a permit. Kleinfelder said currently there were probably less than 1% of duplexes in Iowa City in existing duplex zones that met the standards in the proposed Code. Kleinfelder said he was waiting to hear why a huge block of properties would be made non-conforming and why certain types of improvements could not be made to them and hoped that this situation could be addressed in an equitable manner. Pam Ehrhardt, 1029 E. Court Street, said she personally wished to thank each Commission member and the Planning Staff for the tremendous amount of work, the time invested and thoughtful considerations put into the proposed Code revisions. She said there might be a struggle now but for years to come citizens as well as developers would thank them for the revisions of the Code. She wished to speak in support of three areas. AIIowinq duplexes only on corner lots in RS-8 zones would encourage a good mix of single-family homes and duplexes in the development area. It would avoid what had occurred in the Longfellow Manor where all the homes were duplexes and unlike the rest of the neighborhood where all the homes were a good mix. Design standards for narrow lots. There seemed to be a trend toward increasing urban density by using narrower lots. She felt it was imperative that there be a design standard to avoid having blocks of a wall of 2-door garages which was not a welcoming entrance to homes. Planning and Zoning Public Hearing April 28, 2005 Page 5 of 2! Good Neiqhbor Policy mandatory. There had been many instances when the good neighbor policy had worked and the developer had met with the entire neighborhood. Listening to and discussing with each other had worked very well. There had also been instances where developers had ignored this policy and hostilities and mistrust had developed. Steve Gordon, 1718 Timber Hills Dr, Coralville. Land Development Council (LDC) representative. The proposed Zoning Code was a large document which covered many complex issues. A large part of the code as written would serve the citizens of Iowa City well, the LDC planned to focus on areas which they felt would place an undue burden on future homeowners and renters. One of their basic philosophies was that the market should drive individual housing choices. They were opposed to design standards. The concept of new urbanism or traditional neighborhood was a relatively new development philosophy which placed a large emphasis on architectural and design features of a dwelling and the placement of various structures within the development. The LDC felt the choice of design should market driven and not mandated. They felt that a lot of new urbanism concepts had been mandated within the Code. They also felt that a lot of the changes in the proposed code would decrease the availability and make it more difficult to provide market rate affordable housing in Iowa City. Residential Zones RS-5 Zone: Minimum lot size increased from 60-feet to 70-feet. Density bonus back to 60-feet if certain design standards are met. Don't feel is a bonus as 60-foot lots currently allowed in RS-5. Design standards, P. 18, #6 require an alley unless criteria are met. Proposed changes will mean that a lot of the current, attractive, comfortable housing designs will no longer be allowed. 50% requirement will be especially burdensome and eliminate many current popular house plans potentially forcing houses to be larger and more expensive. LDC recommends minimum lot size of 60-feet per current code and garage standards removed. There would be a second density bonus for 50-foot lots allowed if criteria met. LDC propose bonus be lowered to 45-foot lots if alleys or rear lanes are used. RS-8 Zone: Minimum lot size increased from 45-feet to 55-feet. Density bonus allowed for 40- foot lot. LDC propose minimum lot size remain at 45-feet per current code, density bonus be changed to allow 35-foot lot if alley or rear lane used. RS-12 Zone: Minimum lot size increased from 45-feet to 55-feet. Density bonus allowed for 30- foot lot. LDC propose minimum lot size remain at 45-feet as per current code. P18, #6 -Garage Design Standard. LDC propose this section be removed. P18, #3 - Single Family Dwelling will allow only one car to be parked in front setback area. Persons w/2-car garage can have only one vehicle parked in driveway. LDC feel in un-enforceable; should be removed from code. Minimum front yard setback reduced to 15-feet in all residential zones. Utility easements typically located in first 15-feet of front yard. All front yard landscaping and trees would be in easement and not likely to be repaired in event that easement space is needed for public repair. LDC feel 20-foot setback more desirable. They propose and support a minimum setback of 25- feet which would allow for larger front yards and enhanced landscaping. Planning and Zoning Public Hearing April 28, 2005 Page 6 of :2 ] Proposed setback of 15-feet and required garage setback of 25-feet, not all persons will wish to design a home with a garage set-back 10-feet from front fa~;ade of home. Streetscape with some houses set back 15-feet and some 25-feet or further which would not make an attractive streetscape. Duplexes and Attached Sin.qle-Family [0-lot line] RS-8 Zone: In proposed Code would only allow on corner lots and must meet design standards listed on pp. 169 and 175-176. LDC feels the design standards are unreasonable and will drive the cost of construction and ultimately the price to the consumer up. LCD propose that the design standards be removed and that duplexes and O-lot line dwellings be allowed by right within the zone per the current code and not just on corner lots. These types of units have become a staple for quality, market-rate affordable housing in Iowa City and surrounding standards. RS-5 Zone: Same design standards and placement restrictions apply to duplexes and 0-lot line dwellings. LDC feels restricting these units to corner lots and having each unit a different street is acceptable in this zone. All other design requirements should be removed. RS-12 Zone: Duplexes and attached Single-Family are allowed anywhere within the zone. The same design criteria would apply. LDC feels the design criteria should be removed. P. 171 requires additional design criteria if there are 4 or more attached units. LDC feels these requirements should be removed as they would further drive up the cost of housing. P. 172 - Maintenance. It would be required to secure an access or maintenance easement for all lots that abut the 0-lot line side of a dwelling. This would be required to be recorded on the deed before the issuance of a building or occupancy permit. This would allow both sides of a 0-lot line unit to have an access easement to work on the side of their home that would be next to the other unit. It is not possible to deed over the property to the consumer before you build it; LDC feels this requirement can not be met. LDC propose the access and maintenance rights be secured in the covenants of the subdivision as is the current common practice and this requirement be removed. Multi-Family Zones Parking would only be allowed behind principle buildings and concealed from view of fronting streets. The current Code does not allow parking in the front yard set-back area but allows flexibility to deal with lot topography and corner lots. LDC propose that parking be prohibited in front-yard setbacks but not required to be behind buildings as per the proposed code. P. 28 #3-C - requires that more than one building on a lot must be designed to preserve privacy. Proposed Code indicates this can be achieved by placement of windows to prevent direct views into windows of adjacent buildings and units. Are no criteria as to exactly what this means. Windows are dictated by safety standards and live-ability issues. If two multi-family buildings are parallel to each other, does this mean that one of the walls of one of the buildings can contain no windows? LDC feels this section needs to be better defined and would recommend that it be removed. Planning and Zoning Public Hearing April 28, 2005 Page 7 of 2 ! The same section prohibits balconies and air-conditioning units from being located along a building wall that is within 20-feet of a building wall of an adjacent building on the same lot if that wall contains a window or door openings. By design, balconies or air conditioning units are within 20-feet of the walls or window or door-opening that they serve. LDC questions why is privacy more important for the adjacent building but not for the building the units are on and that they serve. LDC feels this is an unreasonable requirement and if balconies and air-conditioning units are truly a menace to privacy, they should be eliminated all together. LCD recommends that this requirement be removed. P. 40 #3-B requires an S-2 landscape screening standard between any parking areas where headlights will shine on a wall containing ground level windows. The examples used for acceptable parking configurations on P. 39 have entire building facades that would require the S- 2 screening which requires a landscape screen that ranges from 2-feet to 4-feet in height, and at- least 1/3 of the shrubs must grow to a height of no less than 4-feet. LDC feels having entire facades of buildings where tenants park and enter the building shrouded by 4-foot tall shrubs poses a serious safety concern. LDC recommends this requirement be removed. .P. 41 #6 requires entrance doors to individual units located above ground level must be accessed from an enclosed lobby or corridor. There are many good apartment building designs that utilize covered stairways and landings to access upper level units. LDC feels this requirement is too restrictive and should be removed. P. 41 Section E - Desiqn Standards. These types of design standards lead to increased construction costs and ultimately higher costs for the residents. P. 42 - Central Planninq District Desiqn Standards are very restrictive. They take up five-pages. The Central Planning District is meant to preserve the historic character of the District, it is a wide reaching district that includes many acres of undeveloped land in the northern part of the city. LDC feels the established historic districts can accomplish the preservation and historic feel of their specific neighborhoods. To have such restrictive detailed design standards over such a large area including large areas of undeveloped land is unwarranted. Commercial Zones CN-1 Zone. The requirements on P. 68 do not seem feasible or conducive to commercial uses. The build-to line is set at 5-feet back from the front property line. At least 65% of the build-to line must contain a building which means on a 100-foot wide lot, at-least 65-feet of the lot will contain a building that is no more that 5-feet back from the property line. The first 15-feet of a front lot is usually reserved for utility easements. To meet this requirement in areas already developed, the utilities would have to be moved; in undeveloped areas they would need to be placed in a location different from current practices. The LDC question if the City Engineering Department and local utilities have been consulted regarding this issue. The requirement will force parking to the rear of the lot or behind commercial uses. The LDC feels that clearly would not be conducive to a small business trying to provide convenience to its customers. In most successful CN-1 zoned projects around Iowa City the building isolated on the side or rear of the lot and the parking is located so customers have convenient, easy access to the business. The LDC feels that the Code is trying to address a problem that does not exist. By definition in the proposed Code, a CN-1 zone has direct access to an arterial street. The proposed Code will put buildings 5-foot back from the right-of-way line on the City's busiest Planning and Zoning Public Hearing April 28, 2005 Page 8 of 2 ! streets. The opinion of the LDC is that this will jeopardize the safety of both vehicles and pedestrians and would not be aesthetically pleasing. P. 71 Section L - O, Buildinq Architectural Standards. The LDC propose that these be removed or modified to be less restrictive. CB-5 and CB-10 zones have the same design standards found in the CN-1 zone. Certain design standards seem appropriate in these zones because of the unique nature of our downtown and the desire to preserve that nature. It needs to be certain that the requirements encourage and promote the revitalization and business health of these areas and are not a deterrent. Planned Development Overlay Zone. As mentioned in the description the OPD zone should permit flexibility in the use and design of structures and land. Flexibility is the key word. As with residential zones, the LDC feels that certain design standards are mandated which takes away from the flexibility and creativity that should be allowed. The OPD zoning process should be a tool where the City and developers have an opportunity to be creative and find new and innovative ways to develop property. Restrictions included: · Attached single family uses must comply with the design standards for an RS-12 zone. · Design standards limit housing to certain-craftsman neo-traditional look · Multi family & duplex uses must comply with design standards of multi-family zones, very limiting. · All commercial development must comply with CN-1 standards, not feasible in a lot of areas · Undue emphasis placed on pedestrian oriented street frontages with limited interruption from driveways. Design feature found in new urbanism but not necessarily a desire feature in all development design in all situations. · Alleys or rear lane access are required on all lots if the lot dimension is reduced unless the garage standards met. P. 113 Section 2-C, #1, states that private streets are discouraged. Throughout the proposed Code the use of alleys and private rear lanes is encouraged and sometimes required. It is the assumption of the LDC that alleys and rear lanes are considered private streets as there is no provision in the Code for these to be dedicated to the City. Section 2-C, #3 The developer must submit legally binding papers setting forth the procedure for maintaining private streets and providing garbage and snow removal and how these services will be paid for. The proposed code requires rear alleys and lanes but makes the upkeep and routine maintenance the responsibility of the residents, thus further affecting the affordability of housing. The LDC believes at a minimum that if the City is going to require alleys they should also take the responsibility for routine maintenance and long term care of those alleys. .Ed Jones, 1047 Scott Park Drive, said property rights are absolutely critical. It seems the City of Iowa City does not seem to care about the individuals who buy property and what they should be allowed to do with it. Jones said he very much resists the proposed changes to the Code. The design issue is so subjective that in a lot of cases the citizen does not know what his/her rights are and they are interpreted by the government. Jones said this is too cumbersome. He'd just finished a project and found the coordination with the City to be cumbersome to deal with. Sometimes City Staff's decisions were much more restrictive than the Code. There needed to be a rule of law that stated that both parties are aware of what the criteria are. That is not the case now; the proposed Code will make it more restrictive. Jones said The free market system is the most efficient way to supply the needs of the citizens. Government has not proven it can do that. Planning and Zoning Public Hearing April 28, 2005 Page 9 of 2] Cecile Kuenzli, 705 S. Summit Street, thanked the Commission for having undertaken this project. She had done some reading and it seemed as if Staff were trying to simplify the process, consolidate things and put them in places where a person didn't have to flip through the Code book sixteen different places to find the information pertaining to a single topic. She felt that was a lot of work that had to be done, Staff had done it and she felt it was a wonderful job that Staff was doing for the public. She would be speaking in favor of adopting the new zoning code. Kuenzli said as she wandered around Iowa City, she found that too much of the new construction was both faceless and graceless. Construction where garages were the main feature, where concrete driveways dwarfed the lawn or sidewalk, where you had to look hard to find a front entry because it was recessed so far it could barely be detected. There was the same lack of landscaping, the same roof lines, the same neutral colors and the same building materials. Same, same, same meant boring. She felt there was not much choice when someone wanted to buy a new house in Iowa City. Much of it looked the same. In the last 10-years various family events had taken her all over the nation and everywhere she went she was interested in what was going on in terms of new construction. She frequently found herself saying, "That is so interesting, why can't we do that in Iowa City." Kuenzli said she felt the proposed Zoning Code would enable things that were more interesting to be done. Cities that were attractive had a lot of regulations that encouraged good design. Portland, Boulder and New Haven, CT, had made great comebacks. They were cities where there was a lot of regulation and regulation specifically concerning design. She didn't think we needed to fear change in Iowa City. She felt that the change the Zoning Code would represent might result in a better housing product and in a more desirable community for all Iowa Citians. Scott Hochstasser, 3727 Forrest Gate Drive, said he didn't live or own property in Iowa City. He was a professional land use planner. He practiced planning on the west coast in the state of California. Hochstasser said he'd lived in Iowa City for eight years. He'd watched the development boom and the economy grow. Ours was an incredibly vital and incredibly amazing community. He felt that the consultant and Staff had done a fantastic job of trying to mitigate and mediate the issues that were being heard between the development community and the people who wanted to preserve or protect the City to keep a viable and sustainable community for the future. Hochstasser said a number of years ago, as an adjunct professor he'd sent a team of graduate students from the University to the City Council with a report of findings about barriers to affordable housing in Iowa City. He was very pleased to see that the proposed new regulations would actually lower some of those barriers and allow for future affordable housing development - - real affordable housing development. Hochstasser said he'd like to say that the planning process is just that, it is a process. A lot of discussion would be heard yet this evening. He'd been looking across the tops of heads searching for an empty chair to sit in and had taken note that many of the heads had less hair or graying hair. He felt that the way the process was going, most of the people in the room would not even see the Code implemented or feel the effects of it. However, the process would continue. He felt that the Zoning Code, by being more consistent with the Comprehensive Plan, would take the City of Iowa City forward in a much more complete and well designed way. Dan Smith, 905 Wylde Green Road, representative of the Land Development Council. Planning and Zoning Public Hearing April 28, 2005 Page 10 of 2! Chapter 8 - Review and Approval Processes and Procedures Smith thanked the Commission, Bob Miklo, Karen Franklin and all others in the Planning Department who'd been working on the Code for such a long time. Neighborhood Meetinq -Mandated, Chapter 14 8 B, #7, PP 352-353 Said the LDC felt this was an unnecessary provision for a variety of reasons including the significant delay that it would impose upon the development process. As everyone knew, time was money. Such a delay with such onerous uncertainty as to how the reporting requirements would be used and if they would be used in the future process of a planned development or for an up-zoning. It would be a significant cost and delay built into process from the start. The LDC encouraged neighborhood meetings. They felt it was the best practice and encouraged their members to do so. However as the Commission had seen on many occasions, numerous neighborhood meetings had been held and there was still contention and dispute. It would never go away. The State Code recognized that. That was why there was the public hearing process both at Planning and Zoning and at the City Council levels. Smith said the mandatory neighborhood meeting created the presumption of disapproval. The LDC wished to see the presumption that when a developer came to Staff or before the Commission that their proposal would meet the Code be built into the Code more often. The clearer it was in the Code, the easier it would be to read and therefore enjoy that presumption. Performance Guarantees, Chapter14 8 B, #9. Smith said it was unnecessary to include the performance guarantees in the Zoning Code as it was already included in the Building Code. It was problematic from a couple of different perspectives, the most important being that it could be nearly impossible to secure the money for a project from a lending institution. If a development loan was taken out, the City was asking a lender to securitize another loan on the same underlying assets which simply could not be done. The Building Department already had performance guarantees and they had the ultimate power to withhold building permits or to grant them. If there was something that needed to be done the City already had the authority to accomplish that. Chapter 14 8 D, #7, P. 378 Planned Development Rezoning and the language that talked about the character of the development. Once approval for a planned development had been received, if certain things were changed such as street-lay out and character of the development. Smith said reading the Code as someone who would be liable for that Code and responsible for it, the language was too arbitrary, too open for interpretation and far too subjective. It could easily lead to an abuse by making exactions of a developer that are not listed in the Code and thereby starling the whole planned development process over again anew. Smith said the LDC looked forward to working with the Council. Charlie Eastham, President of Greater Iowa City Housing Fellowship. The Housing Fellowship was an affordable housing developer. They generally supported the efforts the City was making in proposing the revisions to the Zoning Code. They were particularly pleased about providing more flexibility in all residential zones for smaller lot sizes which would help the Fellowship to meet some of their goals in providing affordable housing in newer developments. He requested that the Good Neighbor / Neighborhood meetings be re-worked to provide for a greater possibility of participation by people interested in or who would be living in the proposed development. In his experience in two separate instances they'd tried to obtain rezoning for affordable housing development. They'd initiated neighborhood meetings in both re-zoning Planning and Zoning Public Hearing April 28, 2005 Page 11 of 2] requests and had found that there was a lot of opposition to the meetings. However, there had been participation in the public hearings before the Commission and the Council by persons who would be living in the proposed residential developments. Eastham said it might mean a few more hearings but there would be a lot to be gained by obtaining participation by people who would benefit from the proposed housing and/or who would be interested in living in the proposed housing. Eastham said generally he felt this was a good effort and a good start. He felt overall the comments and comments about the design standards were well taken, there were some things hopefully to be worked out over the long run. Eastham said he hoped Staff and the Commission would continue in their efforts. Larry Svoboda, resident of Coralville, property owner in Iowa City. When he'd first moved to Iowa City it had been going through the urban renewal process. The general housing and most construction in Iowa City was fairly unsophisticated, he thought the builders in Iowa City were also unsophisticated because everything being constructed was not too nice to look at. Over the years he'd built a building himself and had gone through a learning process, and decided that we needed more design and sophistication in the buildings being built in Iowa City. He'd recently served on a design review committee that had put together a proposed ordinance for Iowa City. They'd created a menu and list of building features whereby the builder could select from the menu certain building amenities. When a total of xx points was reached, the builder could get a building permit and proceed. Svoboda felt that had been a good approach as it gave the builder the choice of what he could do to improve the design of his building, based on the builder's choice - not the City's choice. Svoboda said it had been a start. He'd pushed for dental moldings, cross-heads, things to add to the building's design but he'd not been too successful on the committee design enhancements. Svoboda said it seemed that anything that was historic in nature had been over-represented on that committee. He'd watched this process become an ugly two headed monster which had gone from the ability of the designer and builder as to what they'd like to do to strictly what the City wished to see. He felt there was an over-emphasis on historic features on a building and nothing else counted. He felt there were other types of building features that were equally important which improved the value of the community as well. P. 44 , Central Planning District, as an example of being overly restrictive, "the exterior wall material of a building must consist of clap-board style siding, wall shingles, brick, stone or stucco." Svoboda said the proposed Code would make the new Tower building non-conforming as that building was constructed mostly of glass. He suggested if that was the approach the City wished to take, they should list certain items they did not wish to see instead of only items that they did wish to see which would give more latitude to the builder. Svoboda said he'd like to see this go back to a common ground. He felt there were two good arguments at hand. The homeowners had a legitimate argument that they didn't wish to see the City deteriorate with poor style and buildings. The building owner and developer had to have the latitude to pick their own design within a parameter that the initial Committee had tried to establish. Svoboda said he'd like to know what had happened to the proposal created by the Committee he'd served on. Gary Moore, 2018 Waterfront Drive, said many of his neighbors were very concerned about the situation. His was a unique perspective as he was a Salvation Army soldier and had also driven Planning and Zoning Public Hearing April 28, 2005 Page 12 of 2] school buses. Moore said within 50- or 60-feet of where people stopped for the shelter was the school bus stop where 85 children were picked up. The last 5 or 6 children who were picked up at the bus stop were special education children who would be very vulnerable to anyone from the homeless shelter. There was a need for a homeless shelter, his suggestion was to place it further down where there was more industrial development and no residential area near it. Of the homeless persons who ate dinner at the Salvation Army's site, currently there were six registered child molesters. That was his main concern; his neighbors were also upset about values. He felt that the proposed site for the shelter was a very dangerous and inappropriate place, too close to residential. It needed to be much further from the residential area. Moore said he was in a 'torn' position as he knew from his work with the Salvation Army that there was a need for a homeless shelter but the proposed location would be too risky for the children and the neighbors. Bob Welsh, said on P. 1 of the Code the purpose was stated. He hoped that everyone in the room and in the community agreed with those purposes. He suggested that was the place to start discussion. Were they valid purposes or not. He requested that every one of the specific suggestions received be reviewed and considered if it helped to carry out the purpose(s) or not. If it was not consistent with a purpose, then change it so it would be consistent with a purpose. When persons spoke of and/or requested that changes be made, that they would consider and identify with which purpose it was not consistent. Welsh said of the eight purposes, he'd guess the most difficult one would be the first purpose, to conserve and to protect the value of property throughout the City. He said the purpose did not say to preserve and protect the value of every piece of property in the City. He felt that was a significant difference and personally liked purpose #1 as it was stated in the proposed Code. Lori Dahlen, 2018 Waterfront Drive, said she lived and worked there. P.55 14 2 C, #1 Dahlen said this area of land was currently zoned as special exception. She'd spoken before the Commission on previous occasions. Their request was that the land not be zoned as provisional use. Dahlen said she'd brought a mother and her two children with her to the meeting. They were uncomfortable speaking before the Commission. The woman's husband worked part-time for the Dahlen's and part-time evenings at another job. The husband was very concerned about the Shelter House issue and also wished to see the land remain zoned as special exception. It was a situation that needed to be talked about. If the zoning were changed to provisional use, the public in the surrounding area would have no say about it. Dahlen said it was a burden to her to think that she would need to be able to protect a women and her children in their home if the Shelter House were to be located across from the Mobile Home Park and that there might be sex offenders in the shelter, use the Shelter's services and/or be in the area. Dahlen said it was a great concern to the husband and to the resident's of the mobile home park. If the Shelter House were to be relocated to their area, then all of the emergency housing for Iowa City would be located in one area and that would not be an ideal situation for anyone. Larry Schnittier, 1917 S. Gilbert Street, member of the Developer's Council Group. Area of concern: Sensitive Areas Ordinance. This was an existing and had been some slight modifications to it. As currently written and proposed to be revised, this section of the Zoning Ordinance might become the greatest deterrent to growth and development that the City had devised to date. Schnittjer said nearly no one had Planning and Zoning Public Hearing April 28, 2005 Page 13 of 2! any serious argument about the necessity to preserve environmental features but they did not like the way it was currently regulated. Jurisdictional wetlands were currently under the control of the Army Corps of Engineers. He felt that was all that should be necessary as the Corps had requirements for identification of wetlands, requirements for how wetlands could be affected or not affected, reconstructed elsewhere, reporting requirements on how well the wetlands were surviving after they had been constructed. Schnittjer felt the whole section on wetlands was a duplication and sometimes conflicted with the Corps requirements. Stream Corridors: He felt there needed to be some rethought in the process. Buffers were defined based on character or how a stream was classified. The SAO section of the Code should be included in the Storm Water Management section and as such the buffers could be applied to a specific need of a stream corridor and not just based on where that line was on the map. Requlated Slopes - Schnittjer said he had a lot of reservations about the regulated slopes. He'd brought a demonstration to the meeting but would defer presenting it. If the SAO were to be kept in the Zoning Ordinance, he felt the following should be considered: · Remove any requirements for a level II review if the applicant does not wish to utilize cluster design or otherwise modify the underlying zoning requirements. · Paragraph C, Jurisdictional Wetlands - Wetland Mitigation Plan Required. This section needed to be re-captioned. There was nothing in the section that was relative to a mitigation as the terminology used by the Corps of Engineers or other wetland specialist. A more appropriate captioned would be Wetland Protection Plan. As such this paragraph should be located after the Wetland Delineation paragraph so that the process would be sequential and the procedures required to determine if a wetland existed. · Paraqraph E, Wetland Buffer Requirements. The opening paragraph needed to be modified to take into account the considerations relative to the constructed and/or altered wetlands where natural landscapes adjacent to a wetland that are required for the buffer probably would not exist. · Compensatory Wetland Miti.qation. References to specific ratios should be eliminated and replaced with 'as required by the Corps of Engineers' to avoid conflicts and confusions. · Section G-4 E, Monitoring Requirements. The Corps of Engineers had specific requirements that had to be met. This section did not add anything except another level of unnecessary bureaucracy and should be replaced with a requirement to provide duplicate copies of the Corps of Engineers required reports only if there was some reason the City thought there was a need for duplicate jurisdiction. · Requlated Slopes. The normal lay person did not relate to what the actual slopes were of the percentages. There was no correlation between degrees which most lay persons understood and percent of slope. A normal perception would be that a 50% slope would be a 45degree angle, which was wrong. A 50% slope was a one-in-two slope which was considerably less than a 50degree angle. A 40% slope, called a protected slope, had a 25degree slope angle. Schnittjer said he'd be willing to illustrate those with the props that he'd prepared for the meeting. Schnittjer said there were many things about the slope section that bothered him. He would like to see the Slope Section changed and completely re-written to correlate the slopes with degrees of protection. The greater the percentage of slope the greater the degree of construction protection. Current protected slopes could be modified as long as the resulting slope was less Planning and Zoning Public Hearing April 28, 2005 Page 14 of 2! than 40%. Created slopes in excess of 33% should have specific engineering to assure stability and erosion control. Schnittjer said if the City was trying to clean-up the current Code they should get rid of the steep slope requirement. There was nothing in the ordinance that said what to do with or not to do with Steep Slope. He felt it was just an extraneous piece of garbage in the Code. The only thing they had to do was to draw a line on the map which indicated where "steep" slopes were; no other requirement. Critical slopes requirements should coincide with the maximum allowable grading that could be done under the Engineered Grading and Erosion Control Ordinance that was in existence. A critical slope would be modified to be a 29% slope instead of a 25% slope. Protected slopes should be taken out of the ordinance except where a slope of some to be defined gradient was within a certain distance to be defined of an adjacent property where there was potential for damage to another person's property; Wooded Areas. Schnittjer said he failed to see the justification for applying different levels of protection to the different zones. RR-1 had a 70% retention requirement for woodlands, all the Residential Zones were 50% retention, Commercial zones were 20%. In his estimation a tree was a tree no matter what zone it was in. There was no protection at all for landmark trees. He felt that issue needed to be looked at. Joe Holland, 123 N. Linn Street, said he'd like to see common sense in the ordinance. He represented a large variety of persons coming from virtually every perspective in terms of what was happening with land use planning. He remembered attending the public hearings in 1982 and 1983 which were the hearings for the current ordinance. It had been the foundation of what the current ordinance was. He had a problem with the philosophical approach to the current ordinance in terms of how it had been rolled out. Holland said if he were going to try to push an agenda through he'd give someone a thick document that was so dense and had so many interrelated references that people would freeze up. The tendency when someone froze up was to pass the item as is. The Commission had heard from a variety of persons quoting from chapter, section, subsection and sub- subsection. Holland felt a public meeting was not a good forum to do legislative analysis and legislative drafting. He'd been professionally involved in those types of open forums and they typically were not very productive. Holland said he wished to focus on the design perspectives of the ordinance. He remembered the proceeding when it had become clear to him the agenda on the part of Planning and Zo'ning staff to take control of the aesthetics of buildings and their appearances in Iowa City. It had been a hearing on a variance before the Board of Adjustment, approximately 7, 8 or 10-years ago. The City Staff had indicated that they were going to require certain things as part of the variance. The Chair of the Planning and Zoning Commission had asked if they could require those things, Staff had said no, but they thought it would look good. Holland said he didn't connect it at the time as it had been part of the typical give-and-take and ask for more than you think you can get as part of the process. Holland said he'd watched over the last few years as the whole concept of Staff designing buildings had unfolded. It came at a variety of levels; in the ordinance where there were detailed design criteria and bonus points granted for certain design elements, it was pervasive through out the entire ordinance. He'd been told that the word design appeared throughout the ordinance over 500 times. 3-4 years ago City Planning Staff had employed an architect on staff so that when a developer came in with a project the architect could design and re-design the appearance of the building. That had happened on a number of occasions on projects that he'd been involved in. Holland said he didn't think there was any ill design on the Planning and Zoning Public Hearing April 28, 2005 Page 15 of 2! part of City Staff. They genuinely believed in what they wanted to accomplish. They had a vision within the Planning Department as to what Iowa City should look like. The real fundamental question for the Commission and eventually for City Council to grapple with would be who would set that vision for Iowa City and how would it be implemented. Holland said he'd lived in a whole variety of residential settings in Iowa City from corrugated steel Quonset huts on the University's campus to residential houses. Housing had developed a culture of its own. Everyone's housing hut had essentially been identical and persons had each done their own thing to modify it and make it look different. When the barracks had been built at the end of World War II, they had been built without a tree in sight. He considered that organic architecture. Structures are constructed all over the world, all over the State and all over Iowa City that each individual person might not consider attractive. Whole neighborhoods might not be considered attractive but the people who live there infuse the properties with life. Holland said the majority of the Commission had been on the Commission when the issue of snout houses had come up with the Sand Hill Estates subdivision. He'd thought that the Council had sent the message that they were not interested in that sort of design standards but now they were back in the ordinance. In Sunday's Gazette there had been an article about how garages were becoming porches in people lives and how they were a place to socialize and to conduct activity. Holland said that was adaptation and culture developing out of the organic feeling where people took what a property was, invested themselves in it and turned it into something that the Planning Staff did not imagine, what he might not imagine, something that no one else might imagine. He felt there was a philosophical battle over what group of people would control how our neighborhoods developed and how they would look. The proposed ordinance vested that power in twelve or so people in the Planning Department because there were so many provisions in the ordinance where there were little bits of discretion given here and there, little bits of incentives that could be given and little bits of punishment that could be inflicted over design issues. It was not over if it would be a good land use proposition or did the structure fit with the integrity of an area. Holland said it was very interesting to hear people speak from the east side neighborhoods talk about how wonderful those neighborhood were because they could never be built under the zoning ordinance. Lots were too small, too big a lot ration, side yards were too small, there were all kind of reasons why the Longfellow and Dodge-Governor neighborhoods that people seemed to admire could never be built. They'd developed by and large without zoning ordinances. He had a copy of 1926 Zoning Ordinance, all six pages of it. Holland said he didn't disagree with the fundamental concept of zoning or disagree with reasonable regulation. People had great battles over what reasonable was. He urged the Commission to particularly look at the design issue and how much of a choke hold they would have over the organic development in Iowa City. Holland said there was a very famous Supreme Court Case which dealt with taxes. The quote was, "The power to tax is the power to destroy." Holland said he'd say, "The power to regulate is also the power to destroy." The proposed design specifications destroyed innovation and destroyed creativity. They put people into boxes in terms of what they could build. A person might not like what was built or might not like what it looked like but it was a creative innovation that had come about. No one knew what sort of organic culture would develop. Holland said he defied Staff and the Commission to say what a pedestrian friendly streetscape was. Why was it any less friendly for someone to walk into someone's garage, sit down and have a beer out of their mini-fridge than it was to sit down on their porch? Planning and Zoning Public Hearing April 28, 2005 Page 16 of?-] Holland said he agreed with the speakers who'd spoken in favor of removing the design criteria form the ordinance. Not to give people free-reign but simply to allow things to develop in a way that partially was driven by reasonable regulation and partially driven by market forces. Mike Puqh, 1. South Gilbert Street, current president of the local Homebuilders Association and member of the Land Development Council. The local HBA was comprised of 425 business members which constituted the second largest HBA in the state of Iowa. Neiqhborhood Open Space. Pugh said the LDC and HBA were generally in favor of the Neighborhood Open Space Ordinance. It had been in existence since 1994. In general builders and developers liked to ordinance, they felt it added value to subdivisions and developments. There were items in the proposed draft that gave cause for concern for builders and developers based on 1) they had lived with the ordinance since 1994 and had seen some of the problems that could arise under the ordinance and 2) was driven in part by an Iowa Supreme Court case in West Des Moines regarding an ordinance that was almost identical to the one being considered in the proposed development code. Dedication of land in connection with the dedication of other public improvements and timinq of the dedication. Currently the dedication of land happened two years after approval of the preliminary plat or when 50% of the occupancy permits for the subdivision had been issued, which ever occurred sooner. The payment of fees in lieu of dedication had to be done prior to the issuance of a building permit. The LDC and HBA would like to see some consistency there. They'd like to see parks be considered a public improvement and be accepted as a dedication when all the other public improvements were accepted by the City. They would also like to see more objective standards for what was required to prepare the site that was to be dedicated, i.e. prepared prior to dedication. Currently there were a lot of inconsistencies from one development to the next in terms of what was required such as grading, trimming of trees, seeding, etc. They'd like to have objective standards in the Code that really gave notice to the developer as to what was required; similar to the objective standards for installation of streets, water mains, etc. In connection with payment of fees in lieu of dedication they had several concerns. The current ordinance and the proposed Code required the City to use those fees for neighborhood open space within 5-years of approval of the preliminary plat and it could extend the 5-years in additional 5-year periods if less than 50% of the occupancy permits had not been issued for a sub-division. The LDC and HBA felt that was unreasonable. They felt that the City should use those funds for open space and green space within the subdivision within a more reasonable period of time such as 2-3 years. In the proposed draft those monies would not be returned to the lot owners unless the lot owners applied to.the City in writing for a lot refund. There were two very limited windows for applying for the funds: at the expiration of the 5-years they had 180 days to apply in writing to the City in order to receive that particular refund. If the City's 5-year period was extended for additional 5-years, then the lot owners had 180 days from the end of the 10- year period in which to apply for the refund. The HBA and LDC believed that if those funds were set aside for a particular development, that there should be an automatic refund of those monies if they are not used by the City whether it be at the end of two or three years. The refund should not go to the developer but go to the citizens who've purchased lots in that particular subdivision. The refund should be automatic and pro-rata to each individual lot owner. Language of the ordinance that discussed why or how funds are used when fees are paid in lieu of dedication. The current ordinance required that all payments be used to acquire or develop open spaces, parks or recreational facilities or greenway trails that would benefit the residents of Planning and Zoning Public Hearing April 28, 2005 Page 17 of 2! the subdivision or planed development for which the payment had been made. The HBA and LDC felt that was too vague and was not in compliance with the Iowa Supreme Court case which basically said that those fees, if permissible under Iowa law, had to be used for two purposes: 1) to cover the City's administrative expenses in regulating that particular development or 2) as compensation for services that were provided to the subdivision or to the property owner. It was not an administrative fee to cover expenses. The fees, if they are used, had to specifically benefit the residents of that particular subdivision. In the West Des Moines case, the fees had been used for neighborhood parks. The Supreme Court had said if there was any was any benefit at all to the general public by use of those fees that constituted an illegal tax. The HBA and LDC felt that under the current ordinance if fees are paid in lieu of dedication, language needed to be tightened in terms of how those fees were used. It should be that the fees are used specifically for that particular subdivision. Not for neighborhood parks. Refund monies - if the money is not applied for as a refund the presumption was that that money either trickled its way into the general park fund or found it way into the general fund of the City coffers. In either case, the HBA and LDC felt at that time it constituted a tax that was not permissible by the Iowa Legislature. Pugh said this was a great opportunity for changes to be made based on the history of having lived with the ordinance for 10-years and based on the guidelines that the Supreme Court had provided in connection with an ordinance that was almost identical to the proposed ordinance. Ann Bovbier.q, 1710 Ridge Road, said she'd seen the beginning of some of this and it was interesting to see it finished up. She said along with the previous speaker who'd spoken about the general purpose of the Code, the good of the City was and always had been the basis of it. The one that had been voiced over the years with the old zoning and the old Comprehensive Plan as well as the new one was that there might be consistency, might be predictability and that there might be usability. The Code should be something that people could use. Bovbjerg said as she'd looked over the draft she had been very pleased that instead of just saying maybe this or maybe that, the Code had been very specific. It might sound like over specificity or over regulation but sometimes too vague had been an issue. Persons would say they'd drawn a development or made a plan and they didn't know if it met Code because there was nothing specific enough. Bovbjerg said she was pleased with the specificity of the proposed code and was also pleased to see the diagrams and the pictures, it meant a lot of more than words. Bovbjerg said she also appreciated that the draft constantly referred to other parts of the Code or other parts of City Code which spoke very specifically to persons who said they didn't know where to go next. Bovbjerg said these kinds of things were useful; they were the kinds of things that citizens and builders had been asking for. Bovbjerg said if there were specific requirements or wording or things that didn't work or things that developers and/or builders told the Commission that they were hard to work with, then that should be where revisions were made. If something was not useful then you might as well not have it. What ever revisions were made, they should come from persons who had been affected, from people who had used it. She was very pleased that the Commission was having the public hearings for just that reason. Bovbjerg said the previous speaker had spoken about Neighborhood Open Spaces. That had been a hard slog. Persons on the Commission, the Parks Commission and City Staff had looked at court cases and other cities in other jurisdictions to figure what kind of connection must there be, what kind of vagueness can't you have. One particular aspect of that had been saying that Planning and Zoning Public Hearing April 28, 2005 Page 18 of 2! dedicated acreage must be relative to density of people not to just acreage. It had been a very good and almost a landmark part of the ordinance. Bovbjerg said she was very glad that the Commission was listening to the public, all of whom would be affected. It would be a useful ordinance. Mark McCalhon, 811 College Street, member of the Historic Preservation Commission and College Green Representative. P. 51 Historic Preservation Exemptions - Special Provisions Recently the HCP Commission had been discussing and looking at what could they do to 'make people do the right thing' with historic or key structures in lieu of some of the most recent unsuccessful historic districts that had not passed over the last year. Section A-2 was an improvement over what the Code currently had. McCalhon felt it was a good move in the right direction but further into Section A it said 'the exception was necessary'. He didn't understand why it could not be made as an acceptable use. A very select number of properties, 40-50 "Gems" within the City, would be affected. The creation of an added value for the adaptive re-use of those properties so the likelihood of that property surviving over time would be preserved. McCalhon said he had a problem with the word necessary. What was the standard, had a provision been put in that really would not have any application over the long term. He wondered if it even needed to be a special exception for those types of uses. He said this would not mean every old building, just those identified as key structures by Historic Preservation, Planning Commission and/or properties on the National Historic Register. Patti Santanqelo, 3035 Stanford, member of several Affordable Housing Boards and attendee of many Scattered Site Housing meetings. Santangelo said she knew they were thinking of recommending social urban inclusionary zoning. She wondered if Staff and the Board had thought about adding that into the Code, it might be better to include it sooner rather than later. She liked the smaller lot sizes as it would hopefully make it easier for affordable housing. Mike McLauqhlin, 614 Pine Ridge Rd, rental property owner in the near downtown area. Most of his properties were in RN-12, RNC-20, RNC-12 zones. In February he'd applied for and been granted building permits to add an addition to the back side of single family homes to duplex the properties at 512 and 514 S. Dodge Street. On March 30, 2005 he'd applied for a building permit to complete the same procedure for 530 S. Dodge Street. The last building permit had been issued at the same time the proposed Code had been introduced to the public in the open house sessions. He'd read through the proposed Code which stated that upon passage the new rental permits would be permitted according to essentially one less non-related occupant. What the proposed Code did not address was the situation he was in. He'd received building permits and had a significant financial investment in the three projects. All three additions already had the foundations poured, footings in place, slabs laid and plumbing in place. One was almost entirely framed. McLaughlin felt he was almost in a race between getting his additions completed and the potential passage of the Code. He might have to apply for new permits which would reduce the non-occupancy allowed by one tenant from what the intentions had been when the permits had been applied for and granted. McLaughlin requested that there be a provision added to the proposal that took into consideration when a building permit was granted, the significant investment that had been made with that permit and to allow the occupancy to be granted under current levels of the existing Code as opposed to potentially having it dictated by the proposed Code. Planning and Zoning Public Hearing April 28, 2005 Page 19 of 21 Glen Siders, Land Development Council, said the LDC had a very serious concern as the proposed Code was a very thick, complicated document which would have a significant impact on the City. He concurred with the comments made earlier that the revisions should have been broken down and analyzed via sections and then run through public hearings. A comment that the LDC had a particular concern with was with the grandfathering in of existing developments and approved subdivisions, many of those lots were less than 60-feet. The LDC did not feel that they should be obligated to come under the new ordinances that came about such as the design standards. They felt that should be a consideration. They did not agree with the philosophy that a 60-foot lot was a narrow lot; it could be reduced down. They did encourage Staff and the Commission to consider a new urbanism zone which would allow for the opportunity and flexibility to incorporate those criteria; they felt the trigger should be a 45-foot wide lot or less. One of the concerns they had with the design criteria was that they had heard frequently that some of it was imposed because the City had problems within in-fill development. In-fill development was different than new development and probably should be looked at differently than the ordinary standards. Scatter Site Housing Task Force forthcoming proposal. Consideration should be given to should the new code be adopted and then amended to incorporate the SSHTF recommendations or incorporated before passing the Code? Sensitive Areas Zone. In the new ordinance it was proposed that if a feature had a sensitive feature it then became a part of the OPDH Plan - they were opposed to that requirement. It was very difficulty to find any property that did not have some sensitive feature on that property. The feature might be a very small percentage on the property. A sensitive feature should not trigger an OPDH which would put the developer/builder into the OPDH design criteria and related regulations. Siders said if the City did have one thing that was available and one useful tool the SAO should be a stand-alone ordinance and not part of the OPDH. It should be a checklist as it was very clear in the ordinance what had to be done. If someone wanted to alter the standards, then that would be a different situation. The LDC thanked the Board for allowing them input during the public comment hearing. CLOSING REMARKS: Brooks thanked the members of the audience for attending and for their input. He said this public hearing would be the first of at least two public comment hearings. The Commission had developed a list of issues raised during the hearing, it was expected that additional items would be received. Brooks encouraged everyone to document their input on the Draft Comment Sheets and give them to the Planning and Community Development Office. Howard requested that persons who had very specific requests for amendments be sure to put a contact phone number or contact information in case Staff needed to contact them for a clarification. It was Staff's intention to compile a list of all suggested amendments and they wanted to be sure that they had the person's input correct. Persons were also reminded to sign- in on the Sign-In sheet at the entry to the room. Brooks said the next public comment hearing had not been scheduled yet as there had been no way to anticipate the amount of speakers and input received during this hearing. Staff and the Commission would now work through the input received and look for other options to get additional input and public involvement during the public hearing processes. If persons had Planning and Zoning Public Hearing April 28, 2005 Page 20 of 2! signed in they would receive notification of future public meetings. Notifications would also be placed in the local newspapers. Brooks said the Commission had hoped that by the end of the summer they would be through with their review of the Code and would be able to send it to the Council for consideration. He thought It was the Council's intention to have a series of work sessions with the Commission as well as hearings for public input. The Commission wished to move the process along as quickly as possible but acknowledged the importance of taking time to investigate and review potential problematic items and to review those concerns with various public groups. Brooks said it had been mentioned several times that the proposed Code was twice the number of pages as the current Code. The new Code was a single column format with larger print and more detailed illustrations where as the old Code format was double columns with small print. Brooks and Howard encouraged persons to contact Howard if they had questions, comments or concerns prior to the next public hearing. ADJOURNMENT: Motion: Freerks made a motion to adjourn the meeting at 9:45 pm. Koppes seconded the motion. The motion passed on a vote of 4-0. Elizabeth Koppes, Secretary Minutes submitted by Candy Barnhill Planning and Zoning Public Hearing April 28, 2005 Page 21 of 2! Iowa City Planning & Zoning Commission Attendance Record 2005 FORMAL MEETING Term Name Expires 1/6 1/20 2/3 2/17 3/3 3/17 4/7 4/21 4/28 5/5 5/19 6/2 6/16 7/7 7/21 8/4 8/18 9/1 9/15 10/6 10/20 11/3 11/17 12/1 D. An¢iaux 05/06 X X X X X O/E X X X X B. Brooks 05/10 X X X X X X X X X X B. Chait 05/06 X O × X O .................... A. Freerks 05/08 X X X X X × X X X X J. Hansen 05/05 X X X X X X O/E O ........ E. Koppes 05/07 O/E X X X X X X X X X W Plahutnik 05/10 .................................... X D. Shannon 05/08 X X X O/E O/E X × X O/E O/E T. Smith 05/06 ..................................... x INFORMAL MEETING Term Name Expires 1/3 2/14 2/28 3/14 4/4 4/18 5/2 5/16 5/30 6/13 7/4 7/18 8/1 8/15 8/29 9/12 10/3 10/17 10/31 11/14 11/28 12/12 D. Anciaux 05/06 CW X X O/E X X X B. Brooks 05/10 CW X X X X X X B. Chair 05/06 CW X O ................ A. Freerks 05/08 CW X X X O/E X O/E J. Hansen 05/05 CW X X O/E X O .... E. Koppes 05/07 CW X X X O/E X X W Plahutnik 05/10 CW .................... O/E D. Shannon 05/08 CW O/E O/E X X X X T. Smith 05/06 ............................ I I I I I Key: X = Present 0 = Absent O/E = Absent/Excused N/M= No Meeting ..... Not a Member CW = Cancelled due to Weather