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HomeMy WebLinkAbout2005-06-21 Bd Comm minutesMINUTES FINAI.~ IOWA CITY TELECOMMUNICATIONS COMMISSION MONDAY, APRIL 25, 2005 - 5:30 P.M. CITY CABLE TV OFFICE, 10 S. L1NN ST.-TOWER PLACE PARKING FACILITY MEMBERS PRESENT: Gary Hagen, Brett Castillo, Kimberly Thrower, Terry Smith MEMBERS ABSENT: Saul Mekies STAFF PRESENT: Drew Shaffer, Mike Brau, Bob Hardy, Dale Helling, Sue Dulek OTHERS PRESENT: Kevin Hoyland, Susan Rogusky, Jon Koebrick, Beth Fisher RECOMMENDATIONS TO CITY COUNCIL The Commission unanimously approved motions to recommend to the City Council that they approve the franchise extension with Mediacom and adopt the Cable TV Enabling Ordinance as proposed. SUMMARY OF DISCUSSION Thrower moved and Castillo seconded a motion to recommend to the City Council that they approve the franchise extension with Mediacom. Smith said the franchise agreement is a good agreement for the City and thanked Mediacom for negotiating in a constructive, cooperative way. The motion passed unanimously. Castillo moved and Hagen seconded a motion to recommend to the City Council that they adopt the Enabling Ordinance as proposed. The motion passed unanimously. Castillo announced he was moving at the end of June to attend graduate school and will be resigning his seat on the Commission. Thrower announced that the May 23rd meeting would be her last as she is moving out of the state. Hoyland reported that as the school year comes to a close there will be an increase in productions including graduation ceremonies and concerts on the school channel. Discussions have taken place with Regina representatives regarding placing programming on the school channel. Todd Leach, the library's main production personnel will be leaving the library. It is hoped his replacement will be in place before the end of May. Hardy said that City Channel 4 and Interactive Channel 5 are now able to provide information to TV Guide in a more timely manner. This will enable the Cable Division to have more timely information on the digital tier TV Guide. Castillo said that the Commission has gotten away from sending a representative to the PATV Board meetings and suggested that a representative schedule be drawn up. ELECTION OF OFFICERS Thrower nominated Terry Smith for chair. Castillo seconded and Smith was elected unanimously. Hagen nominated Mekies for vice-chair. Smith seconded the nomination and Mekies was unanimously elected. APPROVAL OF MINUTES Thrower moved to approve the March 28, 2005 minutes. Hagen seconded and they were passed unanimously. Thrower moved to approve the corrected April 18, 2005 public hearing minutes. Hagen seconded and they were passed unanimously. ANNOUNCEMENTS OF COMMISSIONERS Castillo announced he was moving at the end of June to attend graduate school and will be resigning his seat on the Commission. Thrower announced that the May 23rd meeting would be her last as she is moving out of the state. SHORT PUBLIC ANNOUNCEMENTS None. CONSUMER ISSUES Shaffer reported receiving 12 complaints. All that could be resolved have been. There were 2 complaints about rates being too high, 5 about technical problems, 2 about programming, and three about being placed on hold when calling Mediacom for extended periods of time. Koebrick said that the problems with the telephone system were due to some upgrades being made. Smith asked about the complaint aired at the franchise extension public hearing. Castillo said he suggested to the person at the hearing to contact Shaffer. Shaffer said he has not heard from him. Smith asked if there had been complaints regarding the recent rate increase. Shaffer said he has not seen an increase in rate- related complaints. Koebrick said the recent rate increase is the lowest percentage increase in a number of years. MEDIACOM REPORT Koebrick reported that he was pleased with the franchise extension public hearing and said that Mediacom has come a long way in three years. Castillo said that Mediacom leases fiber optic cable from McLeod and asked who maintains that fiber. Koebrick said that McLeod maintains the fiber in their sheath and that Mediacom's contract with McLeod ensures that Mediacom will have a reliable source of fiber. UNIVERSITY OF IOWA REPORT No representative was present. SENIOR CENTER REPORT Rogusky distributed the SCTV program schedule. A 4-camera production at the Englert was recently shot. Taping of several performances is planned for May. IOWA CITY COMMUNITY SCHOOL DISTRICT REPORT Hoyland reported that as the school year comes to a close there will be an increase in productions including graduation ceremonies and concerts. Discussions have taken place with Regina representatives regarding placing programming on the school channel. Smith noted that the audio on the school board meetings is vastly improved. Hoyland said this is due in part to new audio equipment recently installed. Efforts to educate meeting participants on the use of microphones are planned and that should also help sound quality. PATVREPORT No representative was present. LEGAL REPORT Shaffer introduced Sue Dulek who will be providing legal services to the Commission. Dulek said she has nothing to report. KIRKWOOD REPORT No representative was present. LIBRARY REPORT Fisher reported that April and May would be less busy than the summer months, which are generally quite busy. Todd Leach, the library's main production personnel will be leaving the library. It is hoped his replacement will be in place before the end of May. A DVD disk changer failed and programming times were slightly reduced. A replacement changer has been ordered. MEDIA UNIT Hardy reported that demand for services from the Community Television Service remains quite high. Recent productions include a panel on the municipal power initiative and the Domestic Violence Intervention Project's 25th anniversary celebration. The time in use in March 2005 oflnfoVision has increased 100% from March of 2004. This is due, in part, to the introduction of video-on-demand. The transfer to a Macintosh platform is anticipated for the first week in May. The Media Unit recently taped the Telecommunication Commission's franchise extension public hearing. The production allowed the City Channel staff an opportunity to work out any problems with sending a live signal from the library to any of the access channels. Hardy said that City Channel 4 and Interactive Channel 5 are now able to use a more timely method of providing information to those responsible for the digital tier programming guide. The new procedures permit shorter lead times for program listings and have a comment section where program descriptions can be placed. Hardy thanked Jon Koebrick for his assistance in making the service available. CABLE TV ADMINISTRATOR REPORT Shaffer reported that he has been monitoring legislation in the Iowa legislature regarding municipally owned telecommunications and cable TV systems. The bill's intent is to make it more difficult for municipalities to provide such services. Smith said the legislation sets up a structure a municipality must follow to start a telecommunications or cable TV service. Koebrick said that the bill requires a municipal telecommunications or cable TV service to fund the creation and operations from funds generated by the service. Shaffer said that nearly all municipally owned systems in Iowa have a municipally owned electric utility. Koebrick said that Reinbeck is the lone exception. RECOMMENDATION TO CITY COUNCIL ON CABLE TV FRANCHISE EXTENTION AND ENABLING ORDINANCE Thrower moved and Castillo seconded a motion to recommend to the City Council that they approve the franchise extension with Mediacom. Smith said the franchise agreement is good agreement for the City and thanked Mediacom for negotiating in a constructive, cooperative way. The motion passed unanimously. Castillo moved and Hagen seconded a motion to recommend to the City Council that they adopt the Enabling Ordinance as proposed. The motion passed unanimously. ATTENDANCE AT PATV BOARD MEETINGS Castillo said that the Commission has gotten away from sending a representative to the PATV Board meetings and suggested that a schedule be drawn up. Castillo volunteered to attend the next two meetings. Thrower said it is valuable for new members to become acquainted with the services and operations of PATV. PATV hats always been willing to provide Commissioners with tours of the facility. Koebrick offered to provide a tour to Mediacom's facilities and operations at their Cedar Rapids facility. This has been provided in the past and was quite successful. It was agreed to wait until the new members to the Commission are appointed to set up a time. ADJOURNMENT Castillo moved and Hagen seconded a motion to adjourn. The motion passed unanimously. Adjournment was at 6:13 p.m. Respectfully submitted, Drew Shaffer Cable TV Administrator TELECOMMUNICATIONS COMMISSION 12 MONTH ATTENDANCE RECORD 01/01/03 to CURRENT Meeting Date Kimbcrl¥ Saul Meikes Brett Castillo Terry Smith Jim Pusack Thrower 6/2/03 x x x x x 7/28/03 x x x x x 8/25/03 x x x x o/c 9/22/03 x x x x o/c 10/27/03 x x x x o/c 11/24/03 x x o/c x x 12/15/03 o/c o/c x x x 1/2/04 x o/c x x x 1/26/04 x x x x x 2/23/04 x o/c x o/c x 3/22/04 x x x x x 4/26/04 x x x x O/C 5/24/04 x x O/C x x 6/28/04 x x x o/c x 7/26/04 o/c x x x x 8/26/04 did not meet did not meet did not meet did not meet did not meet 9/27/04 X X X X X 10/25/04 X X 11/04 Did not meet Did not meet Did not meet Did not meet Did not meet X X X X X 12/20/04 1/24/05 X X X X X 2/28/05 X X X X Gary Hagen 3/8/05 X X X X 3/25/05 X 0 X X × 4/25/05 x o/c X X × 5/23/05 X o x vacancy × (X) = Present (O) = Absent (O/C) = Absent/Called (Excused) MINUTES FINAL SENIOR CENTER COMMISSION APRIL 26, 2005 ROOM G09/8 - SENIOR CENTER Call to Order: Meeting called to order at 2:05 PM. Members Present: Lori Benz, Jo Hensch, Jay Honohan, Betty Kelly, Sarah Maiers, Charity Rowley and Nancy Wombacher Members absent: None Staff Present: Michelle Buhman, Linda Kopping, and Susan Rogusky. Others Present: Charlotte Walker Recommendations to Council: None. Approval of Minutes: Motion: To approve the minutes from the March 15, 2005 meeting as distributed. Motion carried on a vote of a 7-0. Rowley/Kelly PUBLIC DISCUSSION Walker asked to have copies of the Commission minutes posted on the Center's website as soon as possible following their approval. CONSIDER GIFT FUND TRANSFER TO SENIOR CENTER FUND INC.- Honohan Honohan reported that there is approximately $8,000 in the Senior Center Gift Fund that has been donated to the Senior Center since July 1, 2004. These donations are either non-designated donations or designated by the donor for deposit in the Center's Endowment or Charitable Giving accounts in the Johnson County Community Foundation. Changes in the City's accounting system make it difficult to provide precise dollar amounts at this time. Discussion focused on the transfer of available money in the Gift Fund to Senior Center Fund, Inc. Motion: Work with the City Accounting Department to determine the precise amounts of donations collected since July 1, 2004 as well as the distribution of this money into the donor designated or non-designated categories. Then, submit a request to the City Finance Department for the transfer of all designated and non-designated donations collected since July 1, 2004 from the Gift Fund to the Iowa City Senior Center Fund Inc. The target date for this transfer is May 18, 2005. Rowley/Maiers Motion carried on a vote of 7-0. COMMISSION ASSIGNMENTS Hensch volunteered to write the web article from today's meeting. Honohan volunteered to report to the Board of Supervisors. Betty Kelly agreed to report to the City Council. Maiers will go to the May meeting of the City Council and will write the article for the web. PLAN FOR UPDATING THE STRATEGIC PLAN- Each member of the Commission and staff will conduct a focus group comprised of community members who are non-participants at the Center. The purpose of the focus groups is to discover such things as: · What do people know about the Center? · What keeps them away? · What would they come here for? · What are they interested in? · How do they spend their free time? · What changes could be made to make the Center more attractive to them? A draft guideline for conducting these focus groups (Senior Center Evaluation of Services: Community Focus Groups of Non-Participants) was distributed in the April Commission packet. Commissioners reviewed and discussed draft document. Motion: To accept the draft titled Senior Center Evaluation of Services: Community Focus Groups of Non-Participants to be used as a guideline for conducting the community based focus groups. Rowley/Maiers. 6-0 Benz abstained. The deadline for completing and reporting the findings of the focus groups is June 1st, 2005. Jim Swain, Director for the United Action for Youth, has agreed to facilitate the strategic planning and goal setting session. Sue Futrell will assist him by taking notes and helping to produce a summary of each session. Swain recommended two full days (e.g. 8:30 a.m. to 4 p.m.) to complete the strategic planning process. His fee will be $1,600. Swain says he is available to conduct the session during the last part of August and in October. Commissioners identified two potential dates, August 19 and 20 and August 20 and 27. Kopping will check on Swain's availability at these times. Swain recommended including members of the Participant, Curriculum and Volunteer Advisory Committees in the strategic planning process. Kopping said she talked about this with the Participant Advisory Committee and all the members expressed interest in participating in the planning process. She has given them a copy of all the preparatory reading materials that have been distributed to the Commission. PARKING ISSUES UPDATE - Honohan Commissioners discussed the memorandum to City Council prepared by Joe Fowler and Chris O'Brien that addressed the Center's parking concerns in Tower Place and Parking. Commissioners agreed that the memo was informative, but it generated several questions and did not solve the problem. Although less frequent than during the winter months, staff and Commission continue to receive parking complaints from participants and visitors on a regular basis. Kopping reported that members of the Participant Advisory Committee reviewed the Fowler/O'Brien memo and reached similar conclusions. They asked that the Parking Review Committee be reconvened and follow up on some of the lingering questions and problems. Commissioners agreed and Kopping stated she would set up a meeting of the Parking Review Committee--Betty Kelly, Jay Honohan, Dawn Rogers and Rae Blanchard. 28E UDATE - Honohan Honohan reported that he talked to Terrance Neuzil and they are working on a scheduling a time to meet in the near future. The purpose of the meeting would be to discuss developing a new 28E Agreement. SENIOR CENTER UPDATE- Operations- Kopping An envelope review of the facility revealed several problem areas on the exterior that need to be addressed. Craig Buhman, Senior Center Maintenance Worker III, has been working with city engineers to develop a prioritized plan of action to repair the problem areas. At this point, there are no cost estimates for the work that needs to be done. Kopping solicited volunteers from the Commission to plan the Volunteer Recognition Event. Jo Hensch, Charity Rowley, Jay Honohan volunteered be on this planning committee. Programs - Rogusky (for Seal) Rogusky briefed the commission on programs that occurred during April and distributed a summary list of programs scheduled for May. For a complete listing of programs scheduled for May, see the 2005 Spring Program Guide. Volunteers - Rogusky Rogusky reported on programs she facilitated during the month of April. Membership Fundraising Report -Buhman Buhman reported that the Center currently has 892 registered members and has collected $19,263.00 in membership dues since July 1, 2004. COMMISSION DISCUSSION: Motion: To adjourn. Motion carried on a vote of 4-0. Itensch/Rowley. Senior Center Commission Attendance Record Year 2005 Name Term 1/24 2/15 3/15 4/26 Expires Lori Benz 12/31/05 O/E X O/E X Jo Hensch 12/31/06 X X X X Jay Honohan 12/31/07 X X X X Betty Kelly 12/31/07 X O/E O/E X Sarah Maier 12/31/06 X X X X Charity Rowley 12/31/05 X X X X Nancy Wombacher 12/31/06 X O/E X X Key: X = Present O = Absent O/E= Absent/Excused NM - No meeting -- - Not a member M TES FINAL PARKS AND RECREATION COMMISSION May 11, 2005 MEMBERS PRESENT: Craig Gustaveson, Judith Klink, Margaret Loomer, Ryan O'Leary, Matt Pacha, Jerry Raaz, Phil Reisetter, Sarah Walz, John Westefeld STAFF PRESENT: Terry Trueblood, Terry Robinson GUESTS PRESENT: Jeff Harper, Bruce Titus, Bridget Titus, Mark Ramsey, Brad Milder, Kevin Stibal, Jack Gilmore, Craig Meacham, Kim McDonald FORMAL ACTION TAKEN Moved by Pacha, seconded by Raaz~ to approve the April 13~ 2005 meeting minutes as written. Unanimous. Moved by Pacha, seconded by O'Lear¥~ to support the concept of the placement of an angel statue in a city park subject to approval of size~ script and location and subiect to a legal opinion. Passed 7-1 with one abstention (Vqalz). Moved by O'Leary~ seconded by Raaz~ to authorize further investigation of an appropriate site for the placement of a disc golf course in Iowa City. Unanimous. PUBLIC DISCUSSION No public discussion. ANGEL STATUE PLACEMENT IN CITY PARK Bruce Titus is proposing that a "Christmas Box Angel" statue be placed in a city park. Bruce stated that the angel is meant to reflect a celebration of life and to help heel the wounds from the loss of a child. Each year on "Children's Day", December 6, there would be a candlelight ceremony held around the statue. Titus feels this would be a great gift from the city as well as a wonderful addition to a park. This bronze statue is 4'3" tall, has a 5'2" wingspan and it's base measures 22" in diameter. Each statue has engraved text on it to be approved by the Christmas Box Organization and agreed upon by the Park & Recreation Commission in this case. Funds for the statue are raised by the Christmas Box Organization, a tax-exempt group. The total cost ora statue is $14,000. They have raised $3,000 for this particular statue. There would be no expense incurred by the city. Parks and Recreation Commission May 11, 2005 Page 2 of 6 Titus agreed that at the Commission's suggestion he would be willing to place the statue elsewhere, however, his first preference would be City Park. He would like to see it placed in an environment where there is high visibility and where there are children present. Klink asked if it might be possible for the organization to look at private property to place the statue such as a church or possibly a cemetery. Titus stated that church property would be too exclusive and that placing this statue in a cemetery would give it more the appearance of a gravesite than a memorial and it would not have the visibility that it would if placed in a park setting. O'Leary asked about other provisions that may be necessary (lights, parking). Trueblood stated that parking might only be an issue during the annual Children's Day ceremony. Titus stated that one of the statues in the U.S. draws as many as 500 people on this day, but, of course, would not have any idea how many a statue here would draw. Trueblood has contacted five other cities in the Midwest that have erected such a statue: St. Charles, Missouri: No controversy at all. They feel it is an "asset to their community." Rockford, Illinois: Viewed more as a work of art than a religious symbol. One person raised a concem regarding the name of the statue ("Christmas Box Angel"), therefore changed the name to "Angel of Hope." No problems after that. Perham, Minnesota: No controversy or opposition. City provided undeveloped parkland. Park is named "Angel of Hope Memorial Park." Maple Grove, Minnesota: Did extensive research. Their City Attorney determined it was art, not a religious symbol. Belleville, Illinois: No controversy. Klink asked Titus how he would respond to those that would view the statue as religious in nature. Titus said that he would tell them that the statue is about lost children, not religion that it is to serve as a place for people to gather and give them hope and heeling. Commission discussed the text to be engraved on statue. Titus stated that it varies, but does have to be approved by the Christmas Box Organization. Commission asked that they approve it as well. Walz asked if this is the only type of memorial that this organization offers or if there are other options if local parents would want anything different. Titus stated they are all the same statue. Parks and Recreation Commission May 11,2005 Page 3 of 6 Raaz asked if this is something that would have to be approved by the Public Art Advisory Committee. Trueblood stated Public Art Advisory Committee does not have authority to make this decision, unless the Commission chooses to involve them. O'Leary stated that is he quite impressed with this organization and would suggest that the commission approve this request. Gustaveson feels this would be a great memorial for the people and that it needs to be placed where children are present and it would serve as a great place for people to unite. Reisetter stated his initial concern was that this might open the door for many others to come to the commission requesting more memorials be placed on city property. Gustaveson said that Commission needs to look at these on a case by case basis and make their decision based on merit. It was mentioned that there have been no complaints regarding the placement of the black angel replica in the ped mall. Westefeld stated that he feels the organization's efforts are very compelling, and the fact that 20 other communities have done this and after hearing that other communities have not met with controversy feels that he would support this request. Raaz would like to see more information regarding the wording on the statue and exact placement before he can support it. Klink stated that she feels it is inappropriate for the Commission to take action without more public input. Pacha asked why some members feel it is necessary for public input. Reisetter stated that because in this particular commtmity there will more than likely be some controversy. Gustaveson stated that the next step is to get an opinion from the City Attorney and possibly to invite public input during the June or July Commission Meeting. Klink reminded those present that the Ten Commandments have been removed from many courthouses around the nation due to controversy. Gustaveson stated that Commission just needs to decide whether they support this "process" of placing the statue on city property subject to approval of size, text and location and also subject to legal opinion. Moved by Pacha, seconded by O'Leary to support the concept of the placement of an angel statue in a city park subject to approval of size, script and location and subject to a legal opinion. Passed 7-1 with one abstention (Walz). Parks and Recreation Commission May 11,2005 Page 4 of 6 Moved by Pacha~ seconded by O'Leary~ to support the concept of the placement of an angel statue in a ci,ty park subiect to approval of size~ script and location and subiect to a legal opinion. Passed 7-1 with one abstention (Walz). PRESENTATION RELATIVE TO DISC GOLF: Jeff Harper, a Certified Disc Golf Course Designer was at the meeting along with several members of the Iowa City Disc Golf League. They are requesting permission to work with the Parks and Recreation Commission and staff to identify parks that could possibly support the placement of a disc golf course. Due to its popularity, the existing disc golf courses in the surrounding areas have become overcrowded. Parks he mentioned include Ryersons Woods, Scott Park, City Park and Peninsula Park, but they are open to all possibilities. Disc golf courses are typically placed in an existing park. Harper stated that this project would require approximately 20 acres for an 18-hole course. The approximate cost of a disc golf course is estimated at $18,000-$20,000 for an 18-hole course; $13,000 for a "no-frills" course. An 18-hole course is preferred due to erosion and general "wear and tear" with smaller courses. Disc golf is usually a no fee sport. Mr. Harper and his group are willing to raise money to help fund a course. Moved by O'Leary~ seconded by Raaz, to authorize further investigation of an appropriate site for the placement of a disc golf course in Iowa City. Unanimous. DISCUSS POSSIBILITY OF RENAMING MESQUAKIE PARK Trueblood received a verbal request from a lady who would like to see this park renamed, or at least the Mesquakie name removed from the park. She indicated that she is the only remaining person of Mesquakie descent in the area, and because the park is not open to the public and is a previous dumpsite, she would prefer to not see the Mesquakie name associated with the park. Trueblood stated it is not listed in the Parks & Recreation brochure as a park per direction from the Commission a number of years ago. Trueblood asked her to submit a letter and/or attend the meeting--neither of which occurred. No action taken at this time. COMMISSION TIME O'Leary commended Parks and Recreation staff on the Kicker's soccer fields stating that the kids are having fun and it a great place that provides recreation and exercise for people. Reisetter stated that he likes what has been done with the north end of Napolean Park (i.e. north end of the park shop). Raaz commended the Commission for the good discussion that took place regarding the Angel Statue proposal. Parks and Recreation Commission May 11,2005 Page 5 of 6 DIRECTOR'S REPORT Iowa City Planning staff requested that the Commission discuss two NOS issues even though they were not on the agenda. Commission was asked to review and give general consensus on the projects without taking action at this time. In discussing the McCollister subdivision it was pointed out that it would require a very small amount of land to be dedicated as parkland. It is the consensus of the Commission, at this time, to accept fees in lieu of land. Trueblood then reviewed the Cardinal Ridge subdivision staff report with Commission. He stated that this one is a more difficult issue. On the one hand, the Commission may be inclined to accept fees in lieu because the developer is proposing a substantial amount of privately owned greenspace. On the other hand, this greenspace is technically not for public use, other than those who will live in the subdivision. The land dedication requirement for this development is about 2.5 acres. The proposed areas set aside for greenspace far exceeds this amount, but much of it is not usable for a neighborhood park. The amount for fees in lieu is not known at this time. After some discussion, Commission members indicated they need more information. Trueblood agreed and said he would talk with Planning staff to get more detail, determine estimated fees, and consider whether or not trail connections might be a possibility. This issue will be discussed again at the June meeting. Trueblood reported that a group known as "Citizens for Public Power" will likely be attending the June meeting to inform the Commission as to the benefits for Parks and Recreation resulting from publicly owned utilities. He also reported that there may be some proposed Code changes forthcoming with regard to the Neighborhood Open Space Ordinance. He reminded the Commission about the ribbon cutting ceremony to be held at 11:00 a.m. Saturday, May 14, at Waterworks Prairie Park. Finally, he reported that neither he nor the Chair had received any response as yet from the Council relative to the letter the Commission sent with regard to fund raising ADJOURNMENT Meeting was adjourned at 6:40 p.m. Unanimous. Parks and Recreation Commission May 11, 2005 Page 6 of 6 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD YEAR 2005 TERM NAME EXPIRES 1/12 2/16 3/9 4/13 5/11 6/8 7/13 8/10 9/14 10/12 11/19 12/14 Craig Gustaveson 1/1/07 NM X X X X Judith Klink 1/1/07 NM X X X X Margaret Loomer 1/1/08 NM X X X X Ryan O'Leary 1/1/06 NM X X O/E X Matt Pacha 1/1/05 NM X X O/E X Jerry Raaz 1/1/08 ...... X X X Phil Reisetter 1/1/09 NM X X O/E X Sarah Walz 1/1/07 NM X X X X John Westefeld 1/1/06 NM X X X X KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum .... Not a Member MINUTES FINAL Iowa City Airport Commission May 12, 2005 Iowa City Airport Terminal - 5:45 PM Members Present: Randy Hartwig, Chair; Carl Williams; John Staley Members Absent: Michelle Robnett; Dan Clay (advisory member) Staff Present: Sue Dulek Others Present: Ron Duffe; Elizabeth Freiburger, Intern; Dave Hughes, Earth Tech; Michael Tharp, Intem DETERMINE QUORUM: Chairperson Hartwig called the meeting to order at 5:50 PM. RECOMMENDATIONS TO COUNCIL: APPROVAL OF MINUTES FROM APRIL 14, 2005 MEETING: Clarification of G. Obstruction Mitigation Project - "There is little remaining in the project." Chairperson Hartwig stated that basically there are not many more obstructions for them to try to take care of, and that's the reason for assuming there will be some funds left. He stated that he could change this to read, "There are few obstructions remaining that can be addressed." Staley moved to accept the minutes of the April 14, 2005 meeting as changed; seconded by Williams. Motion carried, 3/0 (Robnett absent). ' PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: A. Eastern Iowa Big Kids Toy Show - Duffe gave the members an update on the upcoming show that they are planning. He stated that invitations have been sent, and he shared a handout with the Commission. He stated that one of the runways (18/36) may be shut down during the show due to parking and safety issues. B. Runway 07 Project - Earth Tech - Hughes updated the members on where they are currently. He stated that it may not look like they're doing much, but there is a lot of work going on "behind the scenes." He noted that last week they met with the Department of Natural Resources, and they have a good feel for what they want submitted. Hughes also reported that the historian started on the United Hangar and is searching for historical documents on this building. Hughes also reported that they hope to have the necessary DNR permits in the next few months, as well as preliminary plans. C. Aviation Commerce Park - Hartwig noted that Harry Wolf could not be present this evening, but stated that he did speak with him recently. Wolf is pursuing prospects for the Aviation Commerce Park. Dulek handed out a copy of a memo from the City Attorney to Council regarding Tuesday's City Council meeting and the rezoning for the Wal-Mart project. Planning and Zoning would like to require certain conditions, and these conditions were not contingencies on the purchase agreement. Therefore, the City Attorney has advised Council that Wal-Mart could back out if these contingencies are added. The question is whether Council will add these contingencies or not. Dulek suggested to the members that perhaps one of them would want to attend Monday's work session, and also be at Tuesday's Council meeting. D. Strategic Plan - Implementation - Hartwig stated that one of the main issues he had hoped to talk about tonight was the airport management portion of the Strategic Plan. He said this would need to be pushed back as Robnett submitted her resignation. He stated there was nothing new on the Strategic Plan currently. The discussion turned to statistics, and Hartwig noted that Tharp is keeping track of some various stats (e.g.: business planes vs. private). Tharp explained the web site and database that he is creating with this data. E. Airport Budget - Hartwig noted that he talked to Deb Mansfield recently regarding the budget. It's almost year-end - June 30th. Hartwig briefly discussed some of the main accounts, noting that it looks like they're in pretty good shape. Questions were raised about the "Other Repair & Maintenance" account's balance. The members discussed whether or not they wanted to spend the money that is left, before year-end. F. Airport Management 1. Present - Updated/Status Report - Hartwig noted that without Robnett, he feels they cannot discuss this. He would like to have a complete discussion regarding this at next month's meeting. He asked that the members get their comments and suggestions in before then. 2. Future - Management Model/Job Description - Hartwig noted that the big decision here is whether or not they want to hire a full-time airport manager, or expand on what they have now. He noted that he should have some information soon from Personnel regarding a job description, as well as salary ranges, that they would need to consider. Discussion turned to what the current budget allows for this account. Freiburger was asked to put a list together of the various tasks the interns have been handling - sort of a secretarial list - so the Commission can use this in their discussion. G. T-Hangar Leases - Hartwig would like the Commission to decide if any changes are needed to this document, as he would like to get the leases mailed out sooner this year. Hartwig noted that he will recuse himself from any vote due to the conflict he has a tenant. Discussion turned to the procedure necessary for leases, waiting lists for hangars, and the various issues involved with the leasing process. Hartwig asked the members to think about the lease issue, and also about the rates that they charge for leasing. Freiburger stated that the average is $119 among the airports she contacted. It was suggested that "email address" be added to the lease, for ease of contact. H. Obstruction Mitigation Project - Stanley Consultants 1. Update - Hartwig stated that basically the one issue left pertains to a sign at Hargrave-McEleney. Stanley is working on this still. Consider a resolution accepting the tree removal project by Peterson Contractors, Inc. - Hartwig noted that they have a letter from Stanley Consultants recommending payment. Staley moved to approve the resolution accepting the tree removal project; seconded by Williams. Resolution A-05-09 passed on a roll call vote, 3/0 (Robnett absent). I. Airport Viewing Area - Freiburger noted that the fencing is in the process of being approved, and that they have received some CAD drawings for review. She stated that they also need to finalize the ideas for the shelter. J. Set Public Hearing on Gordon Lease - Hartwig noted that they need to set a public hearing for the Gordon lease. Anything more than three years requires a public hearing; they are asking for five years. Williams moved to set the public hearing for June 9, 2005; seconded by Staley. Motion carried, 3/0 (Robnett absen0. CHAIRPERSON'S REPORT: Hartwig noted that the FAA Conference is the 24th and 25th of May. He asked the members to let him know if they had an interest in attending. He also stated that they need to get their "recruiting hats" out so they can fill the empty seats. COMMISSION MEMBERS' REPORTS: Staley-none. Williams thanked Robnett for her service; stated he would be out of town next week but planned to attend next weekend event at the airport. STAFF REPORT: None. SET NEXT REGULAR MEETING FOR JUNE 9, 2005 AT 5:45 P.M. ADJOURN: Meeting adjourned at 7:48 P.M. Airport Commission ATTENDANCE RECORD YEAR 2005 TERM 1/13 2/10 2/i6 "3/10' 4/14 5/12 NAME EXP. Daniel Clay 3/1/08 O/E X X X X --- Randy 3/1/09 X X X X X X Hartwig Michelle 3/1/07 X X X X X O Robnett John Staley 3/1/06 X X X X X X Carl 3/1/10 X X X X X X Williams KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting .... Not a Member FINA L/A PPR 0 VED POLICE cITIZENS REVIEW BOARD ~ MINUTES - May 10, 2005 CALL TO ORDER: Chair Loren Horton called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Candy Barnhill, Beth Engel, Loren Horton, Greg Roth and Roger Williams MEMBERS ABSENT: None STAFF PRESENT: Legal Counsel Catherine Pugh and Staff Kellie Turtle OTHERS PRESENT: Captain Tom Widmer from the ICPD. RECOMMENDATIONS TO COUNCIL (1) Accept PCRB Report on Complaint #05-01 PUBLIC DISCUSSION Captain Widmer arranged for Officer Kevin Berg and Naton to stop by the meeting. Officer Berg gave a little background where Naton came from, the training they have had, and some of the jobs they've been on the last few months. Widmer commented on how happy the department was with the selection of Officer Berg and how he has transitioned into the position with Naton. Barnhill asked if Naton had his own bullet proof vest. Widmer explained that the department had a larger one that Gallo (a German Shepard) had worn, but since Naton (a Malinois) is smaller, they were going to trade with Linn County who had previously had a Malinois and now have a German Shepard. CONSENT CALENDAR Motion by Barnhill, seconded by Williams, to adopt the consent calendar as amended. · Minutes of the meeting on 03/08/05 · ICPD General Order #91-05 (Investigative Task Force) · ICPD General Order #92-01 (Infectious Disease Control) · ICPD General Order #99-02 (Alarm - Open Door Response) · ICPD General Order #99-03 (Prisoner Transport) · ICPD Use of Force Report- February 2005 · ICPD Use of Force Report- March 2005 · ICPD Quarterly/Summary Report (Quarter 1)- IAIR/PCRB, 2005 · ICPD Department Memo 05-10 Barnhill requested some changes to the draft minutes Horton had a couple of questions of definition for Captain Widmer. The first being "less than lethal" projectiles. Widmer explained they used to use the term non-lethal, but even a pencil could be lethal, so they use the term "less than lethal" for those types of items. Like the bean bag, it's not designed to penetrate but to knock the area, but if it were to hit an eye there would be the possibility that it could penetrate. Horton also asked in the memorandum from Captain Johnson under the ICPD internal complaint 05-01 what "investigation closed" meant under the disposition? Widmer said due to the officer resigning, it terminated the investigation. PCRB - Page 2 FINAL/APPROVED May 10, 2005 Barnhill had a question on ICPD General Order 91-05 (Investigative Task Force). Under the policy section, item B, there is a Commander, a Field Operations and Commander, she asked if there was a second Commander. This section give the Investigative Task Force Commander authority to assign a task force if the Field Operations Commander would be out of town/unavailable. Motion carried, 5/0. OLD BUSINESS None. NEW BUSINESS Horton alerted the Board to the draft of the annual report which is due the end of July. He made a change in the draft under Board members, dropping the month when Chair and Vice Chair were nominated. Aisc on the last page under Complaint Demographics, in the first sentence changed "eight complaints" to "five". The Board will discuss the draft more at the June meeting. The Board then discussed the timeliness of Complaint #05-01. According to the City Code, the complaint must be filed within 90 days of the alleged misconduct or will be subject to summary dismissal by the Board. Motion by Engel, seconded by Barnhill, to summarily dismiss PCRB Complaint #05-01 according to City code section 8-8-3(E) and directing staff to forward the Public Report to Council and the appropriate correspondence to the complainant and Police Chief. Motion carried, 5/0. PUBLIC DISCUSSION No further discussion. BOARD INFORMATION Horton commended the Board on their attendance record. Second, he reminded the Board of the two upcoming vacancies on the Board. Greg's and Roger's terms will be expiring on September 1. He gave a little background of the past members who Greg and Roger had replaced for unexpired terms and how attendance plays a big part. He strongly encouraged them to fill out applications for the next full term. The third item Horton had was to inform the Board of two University of Iowa students, Jennifer Mullins and Sara Conrad that were doing a paper for an Investigative Reporting class about the PCRB. Horton wanted the Board to know that he had no control over the content of the paper. Horton met with them on two occasions and a number of phone calls. Engel added that she had met with one of them also. They were going to try to get their paper printed in the Daily Iowan and the Press Citizen. They looked at Board membership and minority, budget, why the Board didn't receive more complaints, why the number of complaints had dropped in recent years, etc. Horton had requested a copy of the report from the students after they were finished. The last item, Horton stated he had worked with Chief Winkelhake on a very cooperative basis for five years and the Chief is retiring as of July 1St. Horton is going to write a letter to him thanking him for the way he has worked with him on a reasonable and reasoning basis. Horton inquired whether the Board wanted him to write the letter as an individual or on behalf of the Board. The Board agreed that each individual could send a letter on their own behalf if they desired to do so. STAFF INFORMATION None. PCRB - Page 3 FINAL/APPROVED May 10, 2005 EXECUTIVE SESSION No executive session was needed until the Board has the Chief's report for Complaint #05-02. Horton asked Widmer who would be taking care of the report in light of Chief Winkelhake's retirement and the due date of the report being August 3®. Widmer speculated that he and Captain Johnson would probably do the review and then the replacement for Chief Winkelhake would be brought up to speed on procedure and the complaint process. MEETING SCHEDULE · June 14, 2005, 7:00 p.m., Lobby Conference Room · July 12, 2005, 7:00 p.m., Lobby Conference Room · August 9, 2005, 7:00 p.m., Lobby Conference Room · September 13, 2005, 7:00 p.m., Lobby Conference Room Engel will not be able to attend the July 12th meeting. ADJOURNMENT Motion by Roth, seconded by Williams, to adjourn. Motion carried, 5/0. Meeting adjourned at 7:41 p.m. POLICE CITIZENS REVIEW BOARD ATTENDANCE RECORD YEAR 2005 (Meetin,, ate). TERM 1/11 2/8 3/8 4/12 5/10 6/14 7/1~ 8/9* 9/13 10/11 11/8 12/13 NAME EXP. Candy 9/1/07 NM X X NM X Barnhill Elizabeth 9/1/08 NM X X NM X Engel Loren 9/1/08 NM X X NM X Horton Greg Roth 9/1/05 NM X X NM X Roger 9/1/05 NM X X NM X Williams KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting .... Not a Member POLICE CITIZENS REVIEW BOARD A Board of the City of Iowa City 410 East Washington Street Iowa City IA 52240-1826 (319)356-5041 PCRB REPORT OF SUMMARY DISMISSAL TO THE CITY COUNCIL PCRB Complaint #05-01, filed March 30, 2005, was summarily dismissed as required by the City Code, Section 8-8-3 D and 8-8-3 E. The complaint was not filed within 90 (ninety) days of the alleged misconduct. DATED: May 11, 2005 · -- PCRB/Timeliness Report Form:4/13/99 MINUTES APPROVED HISTORIC PRESERVATION COMMISSION JUNE 2, 2005-7:00 P.M. EMMA J. HARVAT HALL MEMBERS PRESENT: Michael Brennan, Richard Carlson, Michael Gunn, Mark McCallum, Jan Weissmiller, Tim Weitzel MEMBERS ABSENT: James Enloe, Justin Pardekooper, Jim Ponto STAFF PRESENT: Sunil Terdalkar OTHERS PRESENT: Stephen Bloom, Iris Frost CALL TO ORDER: Acting Chair Weitzel called the meeting to order at 5:20 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. ITEMS FOR CONSIDERATION: 416 Summit Street. Frost and Bloom, the owners of the house, presented before and after photographs of their house. Frost also distributed a photograph of the neighboring house at 409 South Summit and said that they intend to duplicate the front steps of that house with regard to the squareness and the spindles. Carlson asked the owners if they intend to have inset panels in the columns that would be reflected in the newel posts. Bloom said there would be inset panels on the columns in future, and the currently proposed newel posts would be made with that style. Carlson asked if the columns were original, and Bloom did not know. Weitzel said that he looked at several 'Foursquare Houses' in the area, and, regarding the column detail, several of them have paneled detailing with fairly wide trim. He added that other details on the house matched the style. Carlson said his one concern would be that the panels may create a false historic appearance. He said they would be compatible with the style, but on this building one did not know what was there originally. Frost said the real goal right now is the steps, as they are unsafe and unattractive. She stated that the column trim is a separate matter. MOTION; McCallum moved to approve a certificate of appropriateness for the addition of front steps and a railing at 4t6 South Summit Street, as shown in the photograph, with the recommendation that the panels or lack of panels match the porch columns. Gunn seconded the motion. The motion carried on a vote of 6-0. Brennan stated that the City Attorney informed him that he would not need to recuse himself from voting on this item, even though he works with Frost. ELECTION OF OFFICERS: Chair. MOTION: McCallum nominated Weitzel to be Chair of the Historic Preservation Commission. Weismiller seconded the motion. Gunn moved that nominations cease. McCallum seconded the motion. Weitzel was voted Chair by acclamation. Vice Chair. MOTION: McCallum nominated Carlson to be Vice Chair of the Historic Preservation Commission. Gunn seconded the motion. Gunn moved that nominations cease. Brennan seconded the motion. Carlson was voted Vice-Chair by acclamation. Historic Preservation Commission Minutes June 2, 2005 Page 2 1111 Sheridan Avenue. Terdalkar said that this is a contributing single-family home in the Longfellow Historic District. He said the application was tabled at a previous meeting in order for the owner to provide more information. Terdalkar said the applicant has submitted new sketches and has agreed to widen the steps to accommodate the Commission's recommendations. McCallum said this is replacing concrete with wood. Weitzel said the steps would be widened too, and a wood railing would be added. Terdalkar said the wood railing would match the existing porch railing and would have two by two spindles. MOTION: Gunn moved to approve an application for a certificate of appropriateness for the replacement of front steps at 11'11 Sheridan Avenue, as proposed. McCallum seconded the motion. The motion carried on a vote of 6-0. 503 Melrose Avenue. Terdalkar stated that this application is for a monument type of freestanding, directory sign at this address. He said the sign will be letters imprinted on a metal sheet mounted on two metal posts. Terdalkar said there are no particular guidelines in the handbook regarding signs. He said this sign meets the City's Sign Regulations in the Zoning Code, as it is within the square footage and height restrictions. Carlson said that this is before the Commission because a permit is required. Terdalkar confirmed this. Weitzel stated that the sign is fairly minimalist. MOTION: Gunn moved to approve a certificate of appropriateness for the installation of a sign at 503 Melrose Avenue, as proposed. McCallum seconded the motion. Carlson said that it is unclear here what the Commission has jurisdiction over. He asked if the Commission liked the placement of the sign or if it would be better in a less conspicuous place, and, if so, does the Commission have the authority to ask the church to move the location. Gunn said he did not believe the Commission had any authority over this. Brennan said that the Secretary of the Interior's Guideline number nine discusses alteration of features and spaces that characterize the property. Weitzel said he does not feel this sign creates a false sense of history. Carlson said he has no problem with the sign itself. He said that someone coming down Grand Avenue to turn on Melrose, however, would be looking straight at a sign as opposed to looking at the house, as the sign faces Melrose. McCallum said there is a four-foot high fence, and the sign has to be higher than the wrought iron fence to be seen, since it is to be behind the fence. Gunn suggested that if the sign were further away from the street, the applicant might want to have a bigger sign. Carlson said that if the Commission had the authority, he would recommend that the sign be placed in such a way that it does not block historic features of the house from Grand Avenue. Brennan said the bottom of the sign would be four feet high, so that it would just clear the fence and be visible. Carlson clarified that the top of the sign would be four feet high. Gunn said that given the size that the sign could be and the placement that is possible, this is a pretty Iow-key approach to signage, and he was comfortable with it. The motion carried on a vote of 6-0. CONSIDERATION OF MINUTES: April 28, 2005. Brennan stated that on page one in the second to last paragraph, "the house" should be deleted. Carlson said that the fourth paragraph on page two should be deleted. He stated that in the third to last paragraph on page two, the word "sites" should be changed to "sides." Brennan said that on page four, in the ninth paragraph, first sentence, the second "not" should be deleted. Historic Preservation Commission Minutes June 2, 2005 Page 3 Carlson stated that on page four, in the eleventh paragraph, in the three things to be taken into consideration, he was taking those from the guidelines, and so the wording could come directly from the guidelines to make it clearer. Brennan said that on page five, in paragraph fourteen, "apartment building" should be changed to "rooming house.~ He stated that on page five, in the fifteenth paragraph, the wording should include his comment that the guidelines that are applicable to key properties are the same as for other contributing properties. Brennan said that in paragraph sixteen on the same page, the minutes should include his comment that the Commission had earlier approved an application for balconies overlooking a boarding house separated by only a driveway. He said Enloe then pointed out that this was a historic district, rather than a conservation district, and that comment should be included. Brennan said that in the last sentence on page six, the word "intended" should be changed to "intend." Carlson said that in the second to last paragraph on page six, "ex pat6" should be changed to "ex parte." Brennan said that in the first sentence on page seven, the wording should be changed to "...or would the old one be used..." Carlson said that in the second paragraph on page seven, the first sentence should be changed to, "Carlson said that the proposed addition dwarfs the existing garage and that only one side of the existing garage would be visible from the street." Weitzel said that on page seven in the twelfth paragraph, the tape should be listened to in order to complete the paragraph. Terdalkar said he would review the tape. Brennan said that on page eight, in the seventh paragraph, Gunn's name was misspelled. Carlson said he had numerous small clarifications and typographical corrections that he would submit to Terdalkar. He said they were not of substance. Brennan said that on page eight, after the tenth paragraph, there should be an additional paragraph to include and summarize the discussion of the ramifications of the Chair's resignation. MOTION: McCallum moved to approve the minutes of the April 28, 2005 meeting of the Historic Preservation Commission, as amended. Carlson seconded the motion. The motion carried on a vote of 6-0. May 12, 2005. Carlson said that the representative from 503 Melrose Avenue should be referred to throughout the minutes as Bob Orendt. Weitzel pointed out that Amy Smothers was listed under "Members Not Present;" however, she was no longer a member of the Commission at the time of the May 12 meeting. Carlson stated that on page five, in the ninth paragraph, second sentence, the first item, which was not spelled out, should be taken from the guidelines. MOTION: Carlson moved to approve the minutes of the May 12, 2005 meeting of the Historic Preservation Commission, as amended. Brennan seconded the motion. The motion carried on a vote of 6-0. 2005 WORK PLAN: MOTION: McCallum moved to defer discussion of the 2005 Work Plan to the Commission's next meeting. Brennan seconded the motion. The motion carried on a vote of 6-0. Weitzel stated that the Commission's next meeting would be June 9th at 7 p.m. ADJOURNMENT: The meeting was adjourned at 6:11 p.m. Minutes submitted by Anne Schulte s:lpcdlminuteslHPClhpcO6-O2J35 doc Historic Preservation Commission Minutes June 2, 2005 Page 4 Historic Preservation Commission Attendance Record 2005 Term Name Expires 1/8 1/13 2/10 2/15 3/10 4/14 4/28 5/12 5/26 6/2 M. Brennan 3/29/08 .................... X X X X X R. Carlson 3/29/07 ........ X X X X X X O/E X J. Enloe 3/29/06 X X X O O X X O O O M. Gunn 3/29/07 O/E X O/E O/E X X X X X X M. Maharry 3/29/08 X X X X X X X ............ M. McCallum 3/29/06 X X X X X X O X X X J. Pardekooper 3/29/07 O/E X X O O O/E O O O O J. Ponto 3/29/07 X X X X X X X X O/E O/E A. Smothers 3/29/05 O/E O/E X X X .................... J. Weissmiller 3/29/06 O/E O/E O/E O/E O/E O/E O/E O/E O/E X T. Weitzel 3/29/08 O/E O/E X X X O/E X X X X Key: X = Present O = Absent O/E = Absent/Excused NM = No Meeting ..... Not a Member MINUTES APPROVE~ HISTORIC PRESERVATION COMMISSION · MAY 26, 2005 - 7:00 P.M. EMMA J. HARVAT HALL MEMBERS PRESENT: Michael Brennan, Mark McCallum, Michael Gunn, Tim Weitzel MEMBERS ABSENT: Richard Carlson, James Enloe, Justin Pardekooper, Jim Ponto, Jan Weissmiller STAFF PRESENT: Sunil Terdalkar OTHERS PRESENT: Stephen Bloom, Iris Frost, Florence Stockman Because there was not a quorum present, Acting Chair Weitzel opened the meeting as a work session at 7:20 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: Stockman, 132 Eversole Lane, asked the Commission if there would be any interest in making a landmark out of the old Plug Railroad. She said the section that she lives in, east of Court Street in the Arlington Development, still has a stone bridge remaining from the Plug Railroad. She stated that the Plug Railroad preceded the Crandic and Rock Island Railroads and originated in the 1870s. Stockman said the stone bridge is still there, and although the surface is gone, the stones are substantial. Stockman said she would volunteer to help and said she was looking for direction if there is an interest on the part of the Commission. She said the area is now platted to be a trail. Stockman said the area is north of Windsor Ridge and is to be called Stone Bridge Development and developed by John Moreland and Gary Watts. McCallum asked if the area is at risk. Stockman said that it eventually could be at risk. Terdalkar said the land is zoned IDRS and is still to be rezoned, although some concept plans may have been developed. Weitzel said there are several ways to look at this. He said that if the whole railroad was still intact, it could be designated a historic landmark, but if it were missing most of the engineered portion of the structure, it would be called a ruin and could then be recorded as an archaeological site. Gunn asked if the remnants of the bridge could be designated as landmark. Weitzel said it could be if it is intact. Stockman said that except for the wooden surface, the bridge is intact. She said there are two or three long ridges of stone, with trees growing up in between. Weitzel said that if this is platted as green space and dedicated as green space, that would also preserve the remnants. Stockman said she had spoken with Moreland about his intentions, and he suggested she speak to the City. She said she believes it is Moreland's plan to leave this as a trail space. Weitzel asked if the bridge piers were turned into a trail if there could be a truss on top of it to make it back into a bridge. Stockman said she thought it could be done. Weitzel said the Commission should think about that in terms of the impact of the remains of the structure. Terdalkar said it could be used that way, but then it would not be eligible for landmark designation because the integrity of the structure would be impacted. He said that because there is no longer a platform, it probably is already not eligible for historic landmark status. Terdalkar said that because this is a creek, the area and a certain amount of buffer would be let~ intact when the larger area is developed. Terdalkar said that if it is used for a trail, it could be dedicated to the City as a public land. Weitzel said that the way the bridge is now, the State would not call it a historic landmark, although the Commission could call it a local landmark or an archaeological site. Weitzel said the developer will eventually have to go through the Planning and Zoning Commission, and the plat will have to be approved. He said that for the plat to be approved, the City can make sure that planning stipulations designate the area as green space or erodible slope or whatever it needs to be to preserve it immediately. He said the main purpose would then be served. Weitzel said that an archaeological site can be written up without the owner's permission, but that does not give the site any protection except for putting it on a map. He said it will still have to be evaluated, if there were a federal 2 undertaking or if it were locally designated historic property. Gunn said that making it a local landmark or listing a property on the National Register would require the owner's approval. Weitzel said that when the area is platted, this can be designated as a special area, and the bridge will probably be encompassed within what is already going to be called an erodible slope or some other sensitive area of that sort. He said that if the concern is that the bridge is in danger, one would have to make sure the landowner does not knock down the bridge before the area is platted as dedicated space. Weitzel said that the Commission could not stop the owner at this point but suggested Stockman see if the owner has an interest in making this a landmark. 416 SOUTH SUMMIT STREET: Bloom said that he and Frost have owned the house at 412 Summit Street, the oldest house on Summit Street, since 1994 and converted it from a duplex back to a single-family house. Bloom said that the neighboring house to the south at 416 South Summit is the last rooming house in the historic district, and he and his wife bought the property last September. He said he and his wife have been renovating 416 South Summit Street to bring it back to its original splendor. Bloom said he wants to install front steps. He said he needs permission to replace what was there with something that is in line with the architectural integrity of not just the house, but the neighborhood. Bloom said he wants to remove the wrought iron railing and the concrete steps and replace them with what was originally there, which was wood. Bloom said that there needs to be a rail system because of City Code. He said he would use newel posts on the first step, and they would go neatly to the two pillars. Bloom said that everything on the inside has been renovated, and he is now ready to finish fne project. Bloom showed a picture of the railing at 406 South Summit. He said he would like to duplicate what was done there, with one exception. Bloom said he intends to install newel posts that are a mini-version of the original square posts on the house. He said that a railing is required because of the number of risers. He added that the spindles would be straight spindles. Frost said she would like it to be an aesthetically inviting entrance. Frost discussed using panels on the big and small posts for color contrast. She said the intent is not to make it more massive but to have some trim. Weitzel responded that the owners would want to look to see what was done historically. He stated that some turn of the century houses had such trim, but he did not know if trim was traditionally used on this type of wide posts. Weitzel said the Commission would not vote on the trim, because it does not require a permit, but could give its recommendation. He added that the Secretary of the Interior Standards refer to resisting the creation of a false sense of history. Weitzel said this is a crat~sman style of foursquare house, and he did not know if the trim was done like this on others of this era. Bloom said that he needs to proceed with the steps and said that the molding can be added at any time. He said he needs approval for the rail system and the newel posts. Gunn suggested that the Commission hold a special meeting to consider a certificate of appropriateness for this project. Frost said that she wants newel posts, not boxes, and showed a photograph of how she would like them to look. Bloom said they would like to duplicate the look of 409 and 406 South Summit but with a wooden handrail. Frost said that she would photograph 409 and 408 South Summit as examples and stated that the Commission at one time approved the front steps and handrail for 408 South Summit. Weitzel said the Commission should have records for 408 South Summit to consider and look over. The consensus of those at the work session was to hold the Commission's next meeting on Thursday, June 2nd at 5:15 p.m. and consider a certificate of appropriateness for 416 Summit Street at that time, as well as the other items on the agenda. ADJOURNMENT: The work session was adjourned at 8:16 p.m. Minutes submitted by Anne Schulte Historic Preservation Commission Attendance Record 2005 Tcrllq Name Expires 1/8 1/13 2/10 2/15 3/10 4/14 4/28 5/12 5/26 6/9 6/23 7/14 7/28 8/11 8/25 9/8 10/13 11 M. Brennan 3/29/08 .................... X X X X R. Carlson 3/29/07 ........ X X X X X X O/E J. Enloe 3/29/06 X X X O O X X O O M. Gunn 3/29/07 O/E X O/E O/E X X X X X M. Maharry 3/29/08 X X X X X X X ........ M. McCallum 3/29/06 X X X X X X O X X J. Pardekooper 3/29/07 O/E X X O O O/E O O O J. Ponto 3/29/07 X X X X X X X X O/E A. Smothers 3/29/05 O/E O/E X X X ................ J. Weissmiller 3/29/06 O/E O/E O/E O/E O/E O/E O/E O/E O/E T. Weitzel 3/29/08 O/E O/E X X X O/E X X X Key: X = Present O = Absent O/E - Absent/Excused NM = No Meeting ..... Not a Member MINUTES APPROVED HISTORIC PRESERVATION COMMISSION MAY 12, 2005- 7:00 P.M. EMMA J. HARVAT HALL MEMBERS PRESENT: Michael Brennan, Richard Carlson, Michael Gunn, Jim Ponto, Mark McCallum, Tim Weitzel MEMBERS ABSENT: James Enloe, Justin Pardekooper STAFF PRESENT: Bob Miklo, Sunil Terdalkar OTHERS PRESENT: Roger Bahm, Dave Brost, Sr.; Dave Brost, Jr.; Pat Carroll; Sue Licht; Shelley McCafferty; George Wagner; Gloria Walsh, Bob Orend CALL TO ORDER: Acting Chairperson Tim Weitzel called the meeting to order at 7:05 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. ITEMS FOR CONSIDERATION: Certificates of Appropriateness: 930 Iowa Avenue. Sunil Terdalkar said that this is a contributing structure in the College Hill Conservation District. He said the application is for repair and reconstruction of a small addition on the east of the house. Terdalkar said the applicant plans to use a metal-clad door and windows, and fiber cement board for siding. He said that the structure is not sound as the floor and walls are damaged by water. The applicant has not indicated demolition in the application. It appears that the structure is beyond repair or salvageable conditions. Gloria Walsh, the applicant, was available to answer questions about the project. She said the reconstruction would use the same fittings, but she would take out the bad boards and would pour new cement. Walsh said she would re-use as much of the old structure as possible. Weitzel asked if the project would retain the walls and the framing. Terdalkar said the frame for the walls is badly damaged and so are some support members of the floor. Weitzel asked if this would be a stud wall construction, and Walsh said that yes, she would be leaving the rest intact. Walsh said she would also use the same shingles as are on the main house. McCallum asked if this is essentially a service entrance. Walsh said it is a back entry and is used as a sun porch off the kitchen. Weitzel asked about the trim work. Walsh said she would be using Pella windows that are wood on the inside and metal clad on the outside. MOTION: McCallum moved to approve a certificate of appropriateness for the reconstruction of the small addition at 930 Iowa Avenue, as drawn in staff's proposal, with the rehabilitation of the existing structure and modification of the roof as shown, and with fiber cement board siding of a lap-width of three to five inches and double hung windows as proposed. Brennan asked about the stairs, and Walsh responded that they are sound and will be reused. Historic Prese~ation Commission Minutes May12,2005 Page 2 Ponto asked about the trim work. Weitzel said there is no brick molding on the house. Miklo said that historically, a wood addition to a brick house would have had wider trim work. McCallum pointed this out on the photograph of the house next door. Brennan said the owner may want to echo the dark strip in the trim. He said the windows have a dark colored flat arch lintel and a sill. Carlson asked about the replacement door. Walsh said that it would be a metal door with full view glass. Gunn said that he felt it would be odd to have brick molding with wood siding. He suggested the use of cornerboards and a little bit wider trim and said it does not really add to the cost. Gunn said this should be consistent with the building techniques of the time. He also said that a hip roof might be more attractive and consistent with the house. AMENDMENT TO THE MAIN MOTION: McCallum amended the motion to require the window and door trim to be consistent with a wood structure of the time period. Ponto seconded the amendment. The motion carried on a vote of 6-0. 520 Brown Street. Terdalkar stated that this is a contributing structure in the Brown Street Historic District. He said the application is to install a window in the basement of the house. Terdalkar said the proposal is to replace the five by two windows with a new window, and in fact, a vinyl-clad window has already been installed. Licht, the architect, said the window was installed because the owner needed to get things in and out of the basement. Licht said the house has had a lot of problems with water, including a wet foundation, and that is one reason she initially installed a vinyl window. She said the water comes through the wall and actually gets into the wall. Licht said that she needed this size of window for egress, and a double hung window will not work here. She said her choice was a casement window or a slider, and she used a slider because one can take both panels out and then have a full width opening. McCallum asked if there were a way to raise the grade to obscure this window. Carroll, the owner, responded that the area has been regraded numerous times. Licht said there are drainage issues here. She said that the owner intends to plant around the window so that passersby won't see much more of the window than was visible before. Licht said that the part that is above grade is only six or eight inches above the window. Weitzel asked if there is a casement window available with a removable center bar. Licht said there may be a French casement available, but that would make it harder to deal with the window well. Weitzel pointed out that this window has already been installed but is against the guidelines. Gunn stated that the guidelines don't allow vinyl windows on contributing properties in historic districts unless there are exceptional cimumstances. He said that unless there are exceptional circumstances, it would be hard to approve this. Carlson asked if it is necessary to have an egress window here. Licht responded that an egress window is required for new construction but not for a remodel. She said that there will be a houseful of teenage kids sleeping in the basement, and having an egress window is just good safety. Carlson asked if an egress window could be installed on another part of the house that is not so visible. Licht replied that this is about the only location because of a laundry room and an addition and because the grade on the other side of the house is higher. She also said that there was already a window well at this location. Licht pointed out that the opening was not enlarged to install this window. Historic Prese~ation Commission Minutes May12,2005 Page 3 Licht asked if a slider could be approved here if it were not a vinyl slider. Weitzel asked how excessive the moisture is in the basement. Carroll said that she has lived in the house for 16 years and that at times, the moisture has been excessive. She said they have tried many remedies, including pumping the water out of the basement, regrading both sides, using a berm, installing tiles on both sides, and building in a trench. Carroll stated that they now use three sump pumps, and the basement has been dry for about four years so that it seems to now be dry enough to remodel. She said that her biggest concern is having an egress window. Weitzel said the guidelines make an exception for an egress window but almost no exceptions for vinyl. Carlson said the exception would be for a required window, but an egress window is not required here. He assumed the requirement exception refers to a requirement by City Code. Licht said that an egress window would be required for new construction. MOTION: Gunn moved to approve an application for a certificate of appropriateness for the installation of a window at 520 Brown Street, as proposed. McCallum seconded the motion. Ponto said he could be more lenient in this case, as he would be persuaded by the safety ramifications. He said, however, that he would not be in favor of the vinyl window. Licht said that the window that is there is just there to hold a space. She said she would have to look for a fiberglass or wood clad window. The motion failed on a vote of 2-4, with Brennan and McCallum votin.cl in favor. MOTION: McCallum moved to approve a certificate of appropriateness for the installation of a window at 520 E~rown Street as proposed, but with a fiberglass or metal-clad paintable window. Ponto seconded the motion. Weitzel pointed out that the guidelines are very explicit about vinyl and using a paintable material. Carlson said he is still not convinced that an egress window is required here, which would allow the Commission to make an exception for the design. Brennan said that the term required could be construed to refer to the practical concerns of safety and livability so that the design could fit into the exception category. The motion carried on a vote of 5-1, with Carlson voting no. 503 Melrose Avenue. Orend introduced Dave Brost, Sr. and Dave Brost, Jr. who are the architects for this project, Roger Bahm, who is the regional manager for the church that owns this property, and Kerry DeArmand, who works for Merit Construction, the contractor. Terdalkar said that this is a landmark structure. He said the application is to replace the porch columns, with capitals and bases and also the balustrade that was removed in 2004 and replaced with aluminum columns, capitals and balustrade. Terdalkar said the Commission denied an application for the previous replacement. Brost Senior stated that the metal columns and railing installation were turned down by the Commission. He said the new proposal is to replace the existing with columns and capitals to match the original design. Brost said the columns will be an Ionic fluted tapered empire style with necking and will be painted redwood. Brost said the top of the columns, the capitals, will be cast plaster and fiberglass. He said these are structural supports, so that the redwood will go through the capitals and support the roof. Brost said the railing will be painted redwood and will be restored to have an early 20th century design. Historic Prese~ation Commission Minutes May 12,2005 Page 4 DeArmand said that this project is simple if done slowly. He said the plan is to shore up the corners and have three of the columns out at a time. DeArmand said that he will measure the elevation first and do one corner at a time. He said the project needs to be done slowly and needs to be sensitive to the fabric of the historic structure. DeArmand said the important thing in such a project is to know when to stop, so that if any issues arise, they can be dealt with before moving on. He added that the handrails, columns, and capitals will be prepainted before they are installed. Orend stated that the church is a non-profit organization and has already spent $20,000 on the previous project that was denied. He said the church has limited emergency funds, and the estimated cost of the proposed project is $37,000. Bob said that the church plans to work on the roof next year and said that the soffit and fascia need work and the building also needs tuckpointing. He said that because of financial issues, he would like to move the project to the next funding year, 2006. Bahm said the church plans to do the work the first week in January 2006. Miklo said that technically this building is in violation of the guidelines. He said that if there is a good faith effort on the part of the applicants to come into compliance, the City would not take enforcement action. Orend said that his church wants to comply with the guidelines. Brost said that he would like to hire Charles Overton, a historic architect from Des Moines, for minimal consulting on the project. He said the intent is to put the project together and come back before the Commission to have everything reviewed. Miklo said that a building permit is good for six months. Bob said the church will come back and show the proposal as it becomes more complete. Weitzel said the Commission can review the project at that time as well. Miklo said that much of the work to be done does not require a permit. Weitzel said the Commission appreciates the work done on this historic landmark. Bahm said that because the church's budget is due June 30th, he would like to plan ahead for January 2006 for the project. Orend said the church won't apply for the building permit until the funding is approved. Carlson asked if the capitals would be paintable, and the applicant confirmed this. MOTION: Ponto moved to approve a certificate of appropriateness for the replacement of porch columns, capitals, and balustrade at 503 Melrose Avenue, with the understanding that the work will begin shortly after January '1, 2006 and will proceed in due course. McCallum seconded the motion. The motion carried on a vote of 6-0. 4 Bella Vista. Terdalkar said that this is a contributing structure in the Brown Street Historic District. He said the applicant would like to construct a deck on the rear of the building, remove two stairs, and repair the screen porch. Terdalkar said the project includes installation of French doors to replace the double- hung windows in the bay window. McCafferty, the owner's architect, said that the house is at the top of a steep ravine and really has no functional yard space. She said the owners would like to build a large deck to have useable outdoor space. McCafferty said the owners plan to replace two windows on the bay with French doors and do repairs to the bay, as it is sunken. McCafferty said that the screen porch is probably not part of the original house, as it does not fit with the neoclassical character of the house. She said that the owners plan to add a pergola onto the deck, and the deck baluster will be wood with square spindles. McCafferty said that the deck columns would be pretreated wood and fiber cement board and will have a panel design. She stated that it would be nice to use brick here, but it is a difficult site. Historic P~se~ation Commission Minutes May12,2005 Page 5 McCafferty said that the changes will not be visible from Bella Vista Drive. She said that the project will be seen somewhat from Gilbert Street in the winter, but the site is fairly secluded. Ponto asked if the two side windows on the bay would be retained, and McCafferty confirmed this. Weitzel asked if this involves the demolition of a structure. McCafferty said the stairs will be demolished. She said that the porch deck and roof will be kept. McCafferty stated that the project will get rid of the square columns and screens. She said there will be a panel at the bottoms of the screens for safety. Carlson asked about the columns. McCafferty said that the house is classic revival and does not have many arts and crafts features. She said that it was built in the 1920s. McCafferty said that there is often a mix of square and round found on this type of house, and she thought it would be a nice counterpoint to have the round columns. She added that the rafter tails on the sunporch will be replicated. McCafferty said that the pergola is the same as the one that was approved for a project at 1102 College Street. MOTION: McCallum moved to approve a certificate of appropriateness for the project at 4 Bella Vista, as proposed. Ponto seconded the motion. The motion carried on a vote of 6-0. OTHER: McCafferty stated that the date for the preservation awards has been changed to August 3, 2005. 1227 Sheridan Avenue. Weitzel said that the Commission previously approved a certificate of appropriateness for a project at 1227 Sheridan Avenue. He said that the owners are now asking to use a vinyl-clad wood, Andersen tilt-out window. Terdalkar said that this is a non-historic property in the Longfellow Historic District. Weitzel said that because this is a non-historic property, he would be inclined to approve the change, as it is not a major change in style. Carlson said that this is acceptable for a non-historic property as long as 1) it doesn't further detract from the historic character of the district 2) it does not give a false sense of being a historic property, and 3) it is compatible with the style and character of the non-historic property. Weitzel said that all three of the criteria are met. The consensus of the Commission was that the change is acceptable. By-laws. Terdalkar said that the Commission will want to update its by-laws at some point. Weitzel said the issue of a member recusing himself and the impact of that will need to be addressed. Miklo said that for the Planning and Zoning Commission, if a member has a conflict, then he announces that conflict and leaves the meeting and is not allowed to speak. He said that it had been the practice of City Council members to leave the room if there is a conflict of interest, but lately the members have stayed to speak to the issue. Weitzel said that if a member owns the property, then he has a direct interest and so should leave the meeting so as to have no influence. Carlson stated that if the Commission member's interest is indirect, then he should be allowed to speak to the issue. Ponto said he feels that if someone owns the property being discussed, he should leave for the vote, but if the person's interest is of a different sort, then he should be allowed to speak as a public citizen. Terdalkar said that there are some other issues to be reviewed and added to the handbook. Weitzel said that balconies, new construction and addition on outbuildings need to be addressed. He suggested just Historic Preservation Commission Minutes May 12, 2005 Page 6 having an addendum to the handbook rather than making radical changes. Weitzel said the revisions will then have to go through City Council. Gunn said that the guidelines should be worked through to make certain that everything is covered. He said it takes times to include everything, get to the issues, and write recommendations. Miklo said that because of past donations to the Commission, there is currently $1,400 available for the Commission to spend on a historic preservation-related item, such as a grant match or the production of a brochure. Miklo recommended that the Commission hold election of officers at its next meeting. ADJOURNMENT: The meeting was adjourned at 8:38 p.m. Minutes submitted by Anne Schulte s:lpcdlrninuteslHPC120051hpcO5-12-O5.doc Historic Preservation Commission Minutes May 12, 2005 Page 7 Historic Preservation Commission Attendance Record 2005 Name Expires 1/8 1/13 2/10 2/15 3/10 4/14 4/28 5/12 6/2 6/9 6/23 7/14 7/28 8/11 8/25 9/8 10/13 11/10 M. Brennan 3/29/08 .................... X X X R. Carlson 3/29/07 ..... X X X X X X J. Enloe 3/29/06 X X X O O X X O M. Gunn 3/29/07 O/E X O/E O/E X X X X M. Maharry 3/29/08 X X X X X X X .... M. McCallum 3/29/06 X X X X X X O X J. Pardekooper 3/29/07 O/E X X O O O/E O O J. Ponto 3/29/07 X X X X X X X X A. Smothers 3/29/05 O/E O/E X X X ............ J. Weissmiller 3/29/06 O/E O/E O/E O/E O/E O/E O/E O/E T. Weitzel 3/29/08 O/E O/E X X X O/E X X Key: X - Present 0 = Absent O/E = AbsenffExcused NM - No Meeting ..... Not a Member MINUTES APPROVED HISTORIC PRESERVATION COMMISSION THURSDAY, APRIL 28, 2005 LOBBY CONFERENCE ROOM, CITY HALL Members Present: Michael Brennan, Richard Carlson, James Enloe, Michael Gunn, Michael Maharry, Tim Weitzel, Jim Ponto Members Absent: Mark McCallum, Justin Pardekooper, Jan Weismiller Staff Present: Sunil Terdalkar Public Present: Charles Hawtrey, Don Cochran, Mary Morrison, Emerson Andrishock, Andrew Hackbarth Jeff Clark and Bryan Clark. CALL MEETING TO ORDER Chairperson Maharry called the meeting to order at 7:05pm. Maharry recused himself from the meeting due to the immediate proximity of his house to the item discussed. PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA None. ITEMS FOR CONSIDERATION Certificate of Appropriateness 807 East Washington Street Terdalkar said that the first item is a non-historic apartment structure in the College Hill Conservation District. He said that the proposed project is to change the mansard faCade, remove certain windows and install patio doors and add balconies as described in the application. Weitzel said that the issue is that balconies overlooking into the single-family houses are not allowed per the guidelines. Jeff Clark said that the apartment building does not face the street, and the single-family houses are not immediately adjacent to the building. He said there is a parking lot between the building and the closest single family house. He said that they are only planning on adding balconies to the side facing the parking lot. Ponto said that this situation would be a reasonable compromise because the balconies would not face directly the single-family house. Weitzel asked the applicant for additional comments. He added that the commission would need to be sure that a non-historic building like this would still fit in the historic neighborhood after the renovation process. J. Clark said they are trying to achieve a more friendly and modem look. He added that by putting on the balconies the place would look better and friendlier, with a lot more light in the units. Gunn said that it is not a new construction and that he feels comfortable that the building fits in the neighborhood, and the proposed changes would help it fit even better. 2 MOTION: Gunn moved to approve a certificate of appropriateness for 807 East Washington Street as proposed. Enloe seconded the motion. Enloe said that the proposal is acceptable in this specific case, and that the proposed modifications would improve the aspect of the neighborhood. Terdalkar said that the application does not mention material for siding on all sides, to be applied on the exterior surface once the lower pitch of the mansard is removed. He said that the staff recommends use of the same material on all faces. Weitzel said that a concern would be that front fagade would be remodeled with one type of material, while the other sides would be covered with different materials. Clark said that the mansard would be removed ail the way around. He said that the vinyl siding would be all the way around. The motion passed 6:0. 924 East Washington Street Terdalkar said that the item is for approval of proposed work on a non-historic apartment structure in the College Hill Conservation District. He said that the proposed project is to change the mansard faCade, remove certain windows, install patio doors and add balconies as described in the application. Clark said that the building does not have any adjacent family houses. Weitzel asked what is the distance between the buildings on the east side. Clark said that the distance is about 10 feet. Weitzel asked the size of the proposed balconies. Clark said that they would be 18 inches wide. Carlson asked what kind of materials would be used for the siding. Clark said that he would like to propose vinyl siding on the sides and rear and stucco on the front. Clark said that the building has vinyl siding on the backside, and he would like to match that vinyl on the sides too. MOTION: Ponto moved to approve a certificate of appropriateness for 924 East Washington Street as proposed. Enloe seconded the motion. Gunn said that due to the street fagade appearance he could accept something different on the street compared with other three sides. Brennan asked what would happen if in the next years someone would buy the building next door and transform it into a single family house, as its initial usage was. Clark said that the building is currently a rooming house. Ponto said that from the pictures the building's driveway is immediately adjacent to the rooming house. Clark said that the driveway was not build right on the property line. Gunn said that he does not believe that the rooming house will be transformed in a single-family house, and he feels comfortable with the proposals. The motion passed 6:0. 932 East Washington Street 3 Terdalkar said that the item is a non-historic apartment structure in the College Hill Conservation District. He said that the proposed project is to change the mansard fafade on all sides, and add balconies and patio doors to replace the existing windows on three sides. Weitzel said that there would be 18-inch balconies on the west side, and on the east side there would be six 3-foot balconies overlooking a single family house. Gunn said that the house is a contributing building and would not be destroyed unless the conditions are beyond repair. Gunn asked if they plan on using the same material all around the building. Clark said that there is some space between the building and the single family house taking into account that there is a driveway separating them. He added that he would like to ask to be allowed to put balconies there, which would change the look of the building. Clark said that they would like to add a little nicer material for the street fafade, and use vinyl on other fafades, which would be similar to the other items already discussed. Gunn asked how many balconies would there be on the east side. Clark said that there would be 3 balconies stacked above each other. He said that on that side there are three windows corresponding to three bedrooms, and then the living room. MOTION: Enloe moved to approve a certificate of appropriateness for 932 East Washington Street as proposed. Ponto seconded the motion. Gunn said that he would vote against because the logic seems to be that if it faces a single family dwelling there should be no balconies. He said that approving them is probably more against the guidelines than in favor of them. He said he doesn't have any problem with the other sides, but the east side concerns him the most. Enloe said that he is inclined to agree that facing the small house would be inappropriate. The motion failed 5:1, with Brennan in favor. MOTION: Ponto moved to approve a certificate of appropriateness for 932 East Washington Street as proposed with the exception that there would be no balconies on the east side of the building. Enloe seconded the motion. Gunn said that the problem is with the 2 upper floor balconies, because the ones on the ground floor will be patios. Ponto said that he would like to leave it up to the applicant whether he would like to create the patios at the lower floor, or if he would like consistency with the other levels and just add bigger windows. The motion passed 6:0. 806 East College Terdalkar said that the item is a non-historic structure in the College Green Historic District. He said that the project is similar with the other items already presented. Gunn said that there would not be any adjacent neighbors. He added that on one side there is a street and on the other side there is a parking lot. He mentioned that the closest proximity to another property would be about 50 feet. MOTION: Gunn moved to approve a certificate of appropriateness for 806 East College as proposed. Brennan seconded the motion. Terdalkar recommended use of same material for exterior finish on all sides of the building. Clark said that the lower part is made out of brick, and they want to keep it that way. He mentioned that they would like to do the College Street side and Lucas Street side in stucco boards keeping it consistent on both those sides, and on the sides facing north and east they would like to use vinyl siding. Weitzel said that the property is visible from all 4 ways, and that staff recommends that there should be one type of material used all around the building. Gunn said that he does not believe that mixing the materials would not be detrimental. He said that the vinyl would be as appropriate to use as the stucco boards. Enloe asked why would they want to mix the materials. Clark said that there would be a time and cost factor involved. He said that the stucco boards are expensive compared with the vinyl siding, and it takes a lot more time to install them, and are more disruptive to the people living there. Carlson said that there should be three things to be taken into consideration. First, the building should not further detract from the historic character of the district. Second, he said, that it should not give a false historic character and should be compatible with the style and character of the non-historic property. He said that he does not believe that a mix of architectural material would invalidate any of the criteria. The motion passed 6:0. 917 East College Street Terdalkar said that the item is a non-historic apartment structure in the College Hill Conservation District. He said that the proposed project is to change the mansard fagade on all sides, and to add balconies and patio doors to replace the existing windows on three sides. MOTION: Gunn moved to approve a certificate of appropriateness for 917 East College Street as proposed with the exception of balconies on the west side. Enloe seconded the motion. Weitzel pointed out that the building is overlooking a single-family residence. Clark asked if they could install patio door on the upper floors, and add a railing to match the faCade appearance of a balcony. Weitzel said that the patio doors imply large openings facing the single family, which would have the same effect as a balcony. Weitzel asked if the code would allow for a sliding door without a balcony. Gunn said that it would be acceptable as long as they can not open the door. Maharry resigned from the commission in order to express his perspective on the issue. Maharry said that the historic neighborhood could not be protected by approving overlooking balconies. He said that the intent of the guidelines is to prevent openings from overlooking something. He said that the adjacent single family house is his house. Enloe said that the guidelines have been written so that the commission's hands are tied, but the specific case is not clearly defined in the guidelines. The motion passed 5:0 with Brennan abstained. 923 East College Street 5 Terdalkar said that the item is a non-historic apartment structure in a conservation district with similar proposed work as the previous item. Clark said that they would like to use vinyl siding for the sides of the building and install 18-inch balconies. He added that there are no single-family houses on either side. MOTION: Enloe moved to approve a certificate of appropriateness for 923 East College Street as proposed. Gunn seconded the motion. The motion passed 6:0. 927 East College Street Terdalkar said that the item is a non-historic apartment structure in a conservation district with similar proposed work as the previous item. Weitzel said that there is a historic contributing house on one side of the building. He said that it is a large rooming house that would probably not go back to single-family status, but it is a contributing building. Carlson said that because it is a contributing key building and could have a potential to become a single- family unit it should be treated as a single-family house. Brennan said guidelines applicable to Key contributing properties are same as for other contributing properties. He said that forty minutes the Commission approved balconies overlooking a boarding house separated only by a driveway. Carlson pointed out that this property is in historic district and not in a conservation district. Clark said that there is a driveway between them, and the approximate distance is 30 feet between the buildings. MOTION: Gunn moved to approve a certificate of appropriateness for 927 East College Street with the exception of balconies on the east side. Ponto seconded the motion. The motion passed 5:1 with Gunn opposed. 505 Rundell Street Terdalkar said that the item is a contributing unit. He said that the proposed project is for the construction of a wood deck beside the existing screened in porch at the rear of the house. He mentioned that the deck would be 12 feet by 16 feet. Weitzel asked if they are planning on ending the deck on the north side of the door. Hackbarth said that would be true. He explained in more detail the construction of the porch by using the pictures provided. MOTION: Enloe moved to approve a certificate of appropriateness for 505 Rundell Street as proposed. Ponto seconded the motion. The motion passed 6:0. 1501 Center Avenue Terdalkar said that the item is a non-contributing structure in a historic district. He mentioned that the proposed project includes the replacement of windows with metal clad windows. 6 Mary Morrison said that the project would be an improvement. She said that they would like to add muntin bars to the top sash. She said that there are other houses to match the description. She said that it would fit in the character of the cottage style house. MOTION: Ponto moved to approve a certificate of appropriateness for 1501 Center Avenue as proposed. Enloe seconded the motion. Carlson asked if the windows are the original ones. Morrison said that the double windows are not original; the ones on the end are not, the rest of them are original, but are broken and need replacement. She said that it would be very expensive to try to repair them. Carlson said that the guidelines call for repairing as much as possible instead of replacing. He said that he would vote against the application because he believes that they should try to repair windows before deciding to replace them completely. The motion passed 5:1 with Carlson opposed. 715 South Summit Street Terdalkar said that the item is a contributing structure in the Summit Street Historic District. He said that the proposal is for an addition of approximate size of 20 feet by 26 feet in front of the existing garage. Gunn said that he is not the consultant for the case as stated on the application. He said he has discussed the possibilities with applicant as a district representative and reported the ex parte communication. Hawtrey said that he misinterpreted the definition of a consultant, and he did not intend to put Gunn in jeopardy. Ponto asked if there would be a door to drive from the new garage to the old one, or the old one would be used just for storage. Hawtrey said that is his shop. He said that the plan is to get rid of the cardboard covering that presently exists. He said that they would like to keep the shape of the garage. He added they would like to have a single door on the garage. Carlson said that the proposed addition dwarfs the existing garage, and that only one side of the existing garage would be visible from the street. Hawtrey said that from the street you would get to see something better than cardboard. MOTION: Ponto moved to approve a certificate of appropriateness for 1715 South Summit Street as proposed. Enloe seconded the motion. Enloe said that it would be aesthetically pleasant and well considered. He added that he is concerned that it would be to closely matching in presuming false historical impression. Andrishock said that they would put windows in the same proportion with the opening sizes of the existing garage. He said there would be a distinction in the foundation and how materials would come together. Gunn said that he consider that there could be a very subtle distinction. The motion passed 5:1 with Carlson opposed. 2460 Gilbert Street Terdalkar said that the structure under consideration is part of a local historic landmark property. He said the historic barn was damaged in the storm last year. A few members of the commission visited the site last year to assess the situation. Since then the barn has further deteriorated. The application is for the 7 approval of demolition of the barn. He noted that copies of the conceptual architectural drawings for the proposed structure on the site, submitted on 04/28/2005, have been distributed. Cochran read a statement explaining the project application. He said that the owners of the current property request a rezoning of the property to allow the new owners to subdivide the 1 O-acre property from its current 5 and 5 acres split to a 6 and 4 acres split. The plan development of the property would provide for the landmark home to be on a 4-acre lot and would be the focal point of the property as it has been historically. The remaining 6 acres include a structurally compromised barn. The area would be subdivided to create 7 lots with the barn being raised to allow for the future developments. Six of the lots would be single-family residential with the remaining lot to be a multi use property containing 4 town homes, a lower level commercial space, and associated parking. The building will be designed in the vernacular of the historic property while still meeting the current market trends, design standards and codes. The intent of the design is to mimic the barn footprint and scale to accomplish the Commission's goal of maintaining the historical nature of the property. Gunn said that the entire property is designated as historic landmark. Cochran said that his family is planning on living out there and they might start by building their own house first. Weitzel said that the discussion is about demolition, and not about approval of the presented plans. Ponto said that he saw the barn and it is almost close to being a safety hazard. Cochran said that he was not sure about the demolition process and he hired the Kalona barn builder to take it down. He added that they started a week ago. He said there are still parts up because he stopped the demolition when he found out about the process. Weitzel said that it would not fall now. Cochran said that the walls are down. The barn is in critical condition of collapsing. He added that his goal would be to save some of the pieces from the barn to utilize for the building that would be rebuilt. Weitzel said that he does not believe that it represents a greater danger than a big pile of wood. Cochran said that he understands the fact that the commission did not have enough time to go over the submitted plans for the proposed construction. However he said that he would agree to postpone the building, but the demolition is a safety hazard. Enloe said that he does not think that demolition is inappropriate in this case, and that it represents a safety hazard. MOTION: Enloe moved to approve the demolition of the barn. Ponto seconded the motion. The motion passed 6:0. 1111 Sheridan Street Ponto said that it is hard to visualize this project as presented in the sketch without having the applicant to explain MOTION: Enloe moved to table the application. Gunn seconded the motion. The motion passed 6:0. 8 The commission discussed the situation arising from Maharry's intervention in the discussion. The staff was asked to check on the issue and clarifications on the byelaws. Gunn said they should also have a meeting to go over the guidelines and determine whether changes are necessary. Consideration of March 10t 2005 minutes Carlson said the first page of the minutes does not make sense. He added that on page three the final paragraph, and then page 6, 3rd paragraph from bottom, page 7,1st paragraph need to be rewritten. MOTION: Carlson moved to approve the minutes submitted with the necessary revisions. Enloe seconded the motion. Consideration of April 14~ 2005 minutes Carlson mentioned page 6, 3rd paragraph from the bottom, page 8, 3rd paragraph, page 10, 2nd paragraph, as well as 2nd from the bottom on same page, and page 11, 2nd paragraph, and also the second paragraph after the motion as needing revising. MOTION: Ponto moved to approve the minutes submitted with the necessary revisions. Enloe seconded the motion. Adjournment The meeting adjourned at 10:20. Minutes submitted by Bogdana Rus. Historic Preservation Commission Attendance Record 2005 Term Name Expires 1/8 1/13 2/10 2/15 3/I0 4/14 4/28 5/12 5/26 6/9 6/23 7/14 7/28 8/11 8/25 9/8 10/13 il/10 M. Brennan 3/29/08 .................... X X R. Carlson 3/29/07 ........ X X X X X J. Enloe 3/29/06 X X X O O X X M. Gunn 3/29/07 O/E X O/E O/E X X X M. Maharry 3/29/08 X X X X X X X M. McCallum 3/29/06 X X X X X X O J. Pardekooper 3/29/07 O/E X X O O O/E O J. Ponto 3/29/07 X X X X X X X A. Smothers 3/29/05 O/E O/E X X × ........ J. Weissmiller 3/29/06 O/E O~E O/E O/E O/E O/E O/E T. Weitzel 3/29/08 O/E O/E X X X O/E X Key: X = Present 0 = Absent 0/E = Absent]Excused NM = No Meeting ..... Not a Member APPROVED~ MINUTES IOWA CITY BOARD OF ADJUSTMENT MAY 11, 2005 EMMA J. HARVAT HALL-IOWA CITY, CITY HALL MEMBERS PRESENT: Carol Alexander, Michael Wright, Ned Wood, Karen Leigh, Vincent Maurer MEMBERS ABSENT: NONE STAFF PRESENT: Robert Miklo, Sarah Holecek OTHERS PRESENT: Tim Herold and Gary Smith CALL TO ORDER: Chairperson Maurer called the meeting to order at 5:00pm. CONSIDERATION OF THE MARCH 9, 2005 BOARD MINUTES Wright said that on page 4, paragraph 9, instead of Brow, it should be Brown. MOTION: Leigh moved to approve the minutes from March 9, 2005. Alexander seconded the motion. Motion passed 5:0. SPECIAL EXCEPTIONS: EXC05-00008 Discussion of an application submitted by Brad Anderson for a special exception to expand the existing cementitious concrete batch/mix plant to allow for the addition of a warehouse on property located in the General Industrial (I-1) zone at 3310 South Riverside Drive. Miklo said that the applicant is requesting a special exception to expand the existing cementitious concrete batch/mix plant to allow for the addition of a warehouse on property located in the General Industrial (I-1) zone at 3310 South Riverside Drive. He added that there are no specific requirements for cement batch/mix plants in the zoning ordinance so the general standards should be considered. Miklo said that the Zoning Code require special exception for cement plants because of concerns about traffic, and possible appearance. He added that in 1998 the Board approved a special exception to allow this particular plant. He said that the approval contained some provisions regarding the landscaping. He said that the specific proposed exception would not be detrimental to or endanger the public health, safety, comfort or welfare. He added that the property is generally isolated from residential and commemial uses. The existing plant has operated in that location for approximately eight years. He mentioned that when the plant first began operating the City did receive complaints about dust being raised on the entrance driveway. To address this the applicant paved most of the driveway but did not receive permission to pave the drive where it crosses the railroad, so the dust is still a concern. He added that paving the rest of the driveway would help minimize the dust issue. He said that at the time the previous special exception was granted the Board and staff were concerned about screening of the plant. Miklo said that the applicant has planted evergreens between Riverside Drive and the plant, and as the tree mature they should screen the view of the plant. He added that the proposed exception should not be injurious to the use and enjoyment of other property in the immediate vicinity and will not substantially diminish or impair property values in the neighborhood. Miklo said that the properties to the north, east and south are zoned for industrial development. He said that the property to the west contains the County Fairgrounds, but Highway 218 provides a barrier between the two sites. He mentioned that although this use produces dust and heavy truck traffic, in staff's view, the addition of the proposed warehouse should not diminish or impair property values, provided the dust at the intersection is controlled. Miklo continued by saying that the establishment of the specific proposed exception should not impede the normal and orderly development and improvement of the surrounding property for uses permitted in Iowa City Board of Adjustment Minutes May 11, 2005 Page 2 the zone in which such property is located. He said that the adjacent properties are zoned for industrial development, and the plant is compatible with the industrial type uses. Miklo said that adequate utilities, access roads, drainage and/or necessary facilities have been or are being provided. He said that the added warehouse should not require improvements to the already existing facilities. The only issue would be the dust control. Miklo said that adequate measures should be taken to provide ingress or egress designed to minimize traffic congestion on public streets. He said that the issue of dust is applicable. Miklo said that except for the specific regulations and standards applicable to the exception being considered, the specific exception, in all other respects, conforms to the applicable regulations or standards of the zone in which it is located. He said that the proposed warehouse addition appears to meet the requirements of the I-1 zone. At the time of building permit approval, the Housing and Inspection Services Department would verify that the new building complies with all City Codes. Miklo said that the proposed use should be consistent with the short-range Comprehensive Plan of the City. He said that the Comprehensive Plan designates the area as being appropriate for industrial development. He added that the Plan also encourages careful consideration of the appearance of the city's entranceway from Highway 218. He said that landscaping and screening are encouraged. He noted that the applicant has planted evergreens, and for the most part the trees appear to be healthy, but a few have died or are in poor condition. Miklo said that these should be replaced prior to a certificate of occupancy being issued for the warehouse. Staff recommends that £X¢05-00008 an application submitted by Brad Anderson for a special exception to expand the existing cementitious concrete batch/mix plant to allow for the addition of a warehouse on property located in the General Industrial (I-1) zone at 3310 South Riverside Drive subject to the dead or unhealthy trees being replaced and the pavement of the remaining unpaved driveway. Public Hearing Opened Alexander asked if the addition of the warehouse would change the amount of traffic. Tim Herold, 5806 Ely Road, Coralville, said that there would not be a big change. Alexander added that the nature of the business would not change. Maurer asked how many trucks a day circulate in and out of the plant. Herold said that they have 10 trucks. He added that on busy days all of them would transport, but in other days some do not even move. Talking about the driveway, he said that paving the driveway would not be a problem if they receive the required permits. He said that the railroad is a problem because it represents the railroad rig ht-of-way. Gary Smith, facility's manager at Johnson County Fairgrounds, said that they are not opposed to the addition of the warehouse. However, he said, their concern is the dust. He said that the dust accumulates on the buildings. He said that the County has jurisdiction over the road, and he believes that the process of obtaining a permit would be easier. Alexander asked if the concerns would be resolved if there would be paving. Smith answered yes, because the dust is the only issue. Public Hearing Closed Holecek said that there seems to be a consensus that the area between Riverside Drive to the East to the railroad tracks could be paved, but there is concern whether there would be a permit to pave the tracks. She suggested amending the staff recommendations and say subject to the paving of the road approach from Riverside Drive east to the railroad, and good faith attempts to obtain a permission to pave the railroad crossing. MOTION: Leigh moved that EXC05-00008 an application submitted by Brad Anderson for a special exception to expand the existing cementitious concrete batch/mix plant to allow for the Iowa City Board of Adjustment Minutes May 11, 2005 Page 3 addition of a warehouse on property located in the General Industrial (I-1) zone at 3310 South Riverside Drive subject to the dead or unhealthy trees being replaced, paving of the road approach from Riverside Drive east to the railroad, and good faith attempts to obtain a permission to pave the railroad crossing. Wood seconded the motion. Alexander said that she would vote in favor of the application. She said that taking care of the dust problem would make the plant not be detrimental to or endanger the public health, safety, comfort or general welfare, the proposed exception would not be injurious to the use and enjoyment of other property in the immediate vicinity and should not substantially diminish or impair property values in the neighborhood. The specific proposed exception would not impede the normal and orderly development and improvement of the surrounding property. She mentioned that it is consistent with the Comprehensive Plan of the City. Maurer said that he would vote in favor of the application for he reasons already given. He said that all general standards have been met and have been indicated in the motion. Wright said that he would vote in favor of the application. He said that exceptions are met except the replacement of dead or unhealthy trees, paving of the road approach from Riverside Drive east to the railroad, and good faith attempts to obtain a permission to pave the railroad crossing. He said that the property is isolated from other properties, utilities are in place. He said that it is consistent with the Comprehensive Plan of the City. Wood would also vote in favor for the reasons already stated. He said the property is isolated, is in an industrial development zone, the concerns of the paving and the trees are to be dealt with. He said that it is consistent with the Comprehensive Plan of the City. Leigh said that she would vote in favor for the reasons already stated. Motion passed 5:0. EXC04-00020 Consider an extension of the expiration date for a special exception foe expansion of the First Presbyterian Church to permit installation of a columbarium for property located in the Low Density Single-Family Residential (RS-5) zone at 2701 Rochester Avenue. Miklo said that the Board did approve a special exception, and there is a 6 months expiration date upon it. He said that he applicant has chosen not to proceed because there is an appeal on the Boards decision to the District Court. He said that they do not want to invest until the issue is resolved. Miklo said that they are asking for an extension for 6 months or until all appeals are resolved. He said that the extension could be approved if the Board considers that here would be a good cause. Holecek said that determining whether it is a good cause involves deciding whether the litigation challenging the decision is sufficient to preventing somebody from investing into what the decision allows. MOTION: Alexander made a motion to approve an extension of the expiration date for a special exception foe expansion of the First Presbyterian Church to permit installation of a columbarium for property located in the Low Density Single-Family Residential (RS-5) zone at 270t Rochester Avenue to 6 months after the resolution of the litigation is made and all the appeals have been resolved. Wright seconded the motion. Alexander said that being in litigation is a good cause, a factor out of control of the applicant for not pursuing with their investments. Motion passed 5:0. OTHER: Holecek said, regarding the Shelter House litigation, that an appeal was filed on April 19~ and the case has been fully submitted to the District Court. She added that they expect a ruling any time soon. Iowa City Board of Adjustment Minutes May 11, 2005 Page 4 Holecek said that another thing that should be considered is that the Board can defer, and not take an important decision in a very short time. ADJOURNMENT The meeting adjourned at 5:40 PM. Minutes submitted by Bogdana Rus. s:lpcd/minuteslBON2005105-11-05, doc Iowa Ci~ Board of A~ustment Minutes May 11,2005 Page 5 Board of Adjustment Attendance Record 2005 Term Name Expires 01/12 02/09 03/09 04/13 05/11 06/08 07/13 08/10 09/14 10/12 11/09 12/14 Carol Alexander 01/01/08 X X X NM X Ned Wood 01/01/10 .... X × NM X Karen Leigh 01/01/07 X O/E X NM X Vincent Maurer 01/01/06 X O/E X NM X Michael Wright 01/01/09 X × X NM X Key: X = Present O = Absent O/E = Absent/Excused NM = No Meeting ..... Not a Member