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Home My WebLink About1999-01-12 Info PacketCITY COUNCIL INFORMATION PACKET December 18, 1 998 MISCELLANEOUS ITEMS IP1 Meeting Schedule and Tentative Work Session Agendas IP2 Letter from Mayor to Mitch Botts: School Zone Safety IP3 Letter from City Manager to U of I President Coleman: Iowa Arts Festival IP4 Memorandum from Assistant City Manager: TCI Cable System Upgrade Completion IP5 Memorandum from City Clerk: Council Budget Sessions IP6 Memorandum from City Clerk: Census 2000 Committee Update IP7 Memorandum from City Clerk: Meeting with Police Citizens Review Board (PCRB) IP8 Letter from Economic Development Coordinator to Jim Larew (Iowa City Area Science Center: Butterfly Garden IP9 Memorandum from JCCOG Solid Waste Management Planner to City Manager: Corrugated Cardboard Ban and Recycling Truck Purchase IPIO Memorandum from Assistant City Attorney Mitchell to Animal Shelter Supervisor: Circus Request IPll Memorandum from Office Myers to Police Chief: November 1998 Activity Report IP12 Letter from William Walsh and Deborah Wilson (University of Louisville) to Police Chief: Sergeant Mike Lord IP13 Release: Christmas Holiday Schedule IP14 Agendas: December 17 and 18 JC Board of Supervisors dOS E]SOd sgJeO MIBMgp!S sJa~alAJ 8u!HJgd gP!S LDJoN $saAA II!H AJo>Io!H S~3/I NOISSHS NHOAA 3HNINd a~ueqo oj ~a/qns saLu/]/sa~ep t~u/Taal/1/ Aepuo~ OBSOq3 S~31-1-10 A£13 - AVO H~ 9NI)I HHHJRI NIIHVIAI g L AJERuE['1 laAa7 JaA407 JaTua3 Jo/uaS AEpS.IRq/ sJaquJeLt3 I/ouno3 Aepsen/ sJaqLuect3 //3uno3 I Aepuo~ sJaq~e~Dl!ouno3 AepsaupaAA ~aq~eqOflsuno3 IAEp!J-I I AeP!L'l/AePsJnql 8661 'g l JeqLueoaG I, dl ~eGpn8 NOISSBS ~HOAA lIONROD 9NII:I:IIAI lIONROD 1VIAIHO-I NOISSqS )IHOM IlONR03 :l. eSpn8 NOISSqS ~HOM IlONRO3 lgBpnE] NOISSBS )IHOM lIONROD ClOSO1D S331-1-10 AllO - AI/O S,BVOA MON aDsolD sool-i-io ALIO - AVaI10H SV~ISIHH3 sepuaBV uo!ssaS )IJoAA aA!~e~ual pue alnpaqoS 5u!~aaW I!ouno3 dOO:g-dOO:E 17 1 AJenuer~ dOO:L Z L Ajenuer] dOE:9 l l AjenuerJ dOO:9-dOO:E 9 AJERUEr3 dOO:9-dOO:E g AjenuerJ L AJerlueJ' J December 1, 1998 IP2 CITY OF I0 WA CITY Mr. Mitch Botts 1611 W. Benton St. Iowa City, IA 52246 Dear Mr. Botts: Thank you for your November 6 letter regarding school zone safety. School zone safety is of utmost importance in Iowa City, and we are interested in making improvements where they are needed. The current system of school zone speed limits and school crossings was developed by a safety committee with representatives the City, the school district, and parents of school children. Over the past year, the City's Traffic Engineering Planner has been collecting data in school zones, observing traffic, and investigating alternatives. A report will be submitted to the Council within the next year identifying how the existing system is working and if changes should be considered. Your comments and ideas will be considered as part of this process. If you have questions, feel free to call Doug Ripley, Traffic Engineering Planner, at 356-5254. Ernest W. Lehman Mayor cc: City Council Steve Atkins, City Manager Jeff Davidson, Assistant Director, Planning & Community Development Doug Ripley, Traffic Engineering Planner bc\ltrs~2-2EL.doc 410 EAST WASHINGTON STREET , IOWA CITY. IOWA 52240-1826 ® (319) 356-5000 · FAX (319) 356-5009 December 15, 1998 Mary Sue Coleman, President Jessup Hall The University of Iowa Iowa City, IA 522~ Dear President C.~/eem~ ' 12-18-98 .... IP3 //// ~ ~ I. """"' I, CITY OF I0 I/V,a CITY On behalf of the City of Iowa City I would like to express the City's support of the Iowa Arts Festival's application for use of the Pentacrest for part of its 1999 event. Given the location and scope of the City's 1999 downtown streetscape construction project, the Arts Festival will be unable to hold its annual event in its usual downtown location. We believe, however, that it is important to keep this community event in the downtown area. As the enclosed phasing plan indicates, a considerable portion of the downtown streetscape will be under construction during the 1999 construction season. In conjunction with the streetscape project, the City will also be replacing a water main in the College Street leg of City Plaza. The streetscape and water main projects will disrupt for a considerable amount of time next summer the area in which the iowa Arts Festival typically holds its event. Supporting community events in the downtown area is an important part of the City's Downtown Strategy Plan. As you may be aware, the Community presently sponsors four significant community events each summer in the downtown area. They include the Iowa Arts Festival in June, the Jazz Festival in July, Irving B. Weber Day in August, and the Friday Night Concert Series throughout the summer. The City is doing its best to make accommodations to ensure that each of the events will be able to take place downtown during next year's construction season. The Iowa Arts Festival would be the only event for which we would need the University's assistance. We look forward to working with the University on ensuring that this event is once again a successful community event. As the University, the City, and the Iowa Arts Festival work out the details for this event, I would ask that you work with the City's downtown coordinator, David Schoon, 356-5236. Thank you for considering the Iowa Arts Festival's application, and we hope you are able to grant them permission to use the Pentacrest for this one year. Sincerely, ~ins City Manager Eric. cc: Diane Sulg, Iowa Arts Festival David Schoon, Economic Development Coordinator indexbc',ltrs',2 2SJA.doc 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 · (319) 356-5000 · FAX (319) 356-5009 'L, (ooo~) III °soqd ((666 [) II osaqd (pa4~ld~oD) I osDqd City of Iowa City MEMORANDUM IP4 Date: December 16, 1998 To: FroiT1: City Council Dale Helling, Assistant City Manager TCI Cable System Upgrade Completion Attached is a copy of the summary portion of a report from Rice, Williams Associates verifying the completion of the TCI local cable system upgrade. The report also includes 41 pages of technical data which you are welcome to review if you wish. I can make a copy available to you. In addition to having our consultant review engineering drawings and proof of performance testing, we attempted through advertising to encourage local subscribers to report any problems with their cable service which might indicate shortcomings or failures in the upgraded system. We had few responses and most were due to the subscribed s equipment rather than to the cable operator' s service. Based on the above, it is reasonable to conclude that the upgrade is complete and in compliance with the required standards set forth in our franchise agreement. We have no reason to believe that there was not compliance as of August 26, 1998, the date given by TCI as the date of completion. Actual completion occurred approximately 180 days after the original deadline of February 26, 1998. TCI was thus assessed liquidated damages of about $45,000. Of this amount, nearly 815,000 was paid to our consultant, Rice, Williams Associates, to assist us in effecting, monitoring, and evaluating the upgrade throughout the planning and construction phases. In addition, considerable staff time was spent on this issue. The City Attorney and her staff, Drew Shaffer and I were the most directly involved. Our time alone would easily equal and probably exceed in value (salary and benefits) the amount paid to our consultant. The liquidated damages revenue has been receipted into the Cable TV Division operating fund to offset the expenses incurred. The remainder is not specifically earmarked for any special purpose. It will be carried to help meet future operating expenses. cc: Telecommunications Commission City Manager City Attorney Assistant City Attorney Andy Matthews Cable TV Administrator [p3-1 d~l.doc RICE, WILLIAMS ASSOCIATES REVIEW AND ANALYSIS OF TCI PROOF OF PERFORMANCE TESTING December 2, 1998 Prepared by: Rice, Williams Associates 601 Pennsylvania Avenue, NW Suite 900 Washington, DC 20004 Phone: (202) 737-2400 E-mail: rwateIcom@erols.com 209 Etdcn Street Suite 200 Herndon, VA 2017{) Phone: (703) 467-983 Fax: (703'} 467-984') RWA requested the City to have TCI forward the most recent proof-of-performance testing conducted by TCI. Mr. Dennis Martel, Technical Operations Manager, provided the results and indicated his availability to answer any questions. The FCC proof-of-performance testing was done during October and November of 1998. The technician performing the tests was well qualified and the equipment used, ttP Spectrum Analyzer, Wavetek Sweep/SLM and a Trilithic Video Sweep Generator had been appropriately calibrated within reasonable time periods. Test Parameters Technical performance measurements conducted by TCI and reviewed by RWA are in the appendix and include: Carrier-to-Noise Measurement (C/N). Excessive noise can result ii'om system operating levels that are too low, or from improperly operating equipment. As cable signals pass through cascaded amplifiers, each amplifier contributes a small amount of noise to the signals. The carrier-to-noise measurement allows evaluation of the amplifier cascade up to the test location. Hum Modulation is an interference with the signal from power line fi'equcncies or any other low frequency modulations. This test was performed on selected channels at each of the evaluated test points. The hum modulation is read directly on the spectrum analyzer. Composite Triple Beat was measured with the spectrum analyzer on selected system channels at each examined test point. It is the third order distortion resulting from all of the combinations of any three channels mixing. The results of the October and November field tests were compared to current FCC operational performance requirements. The combined results are shown in the following table. Test Measurement Description Carrier-to-Noise (min) Hum Modulation (max) Carrier-to-Composite Triple Beat (min) Comparison With FCC Standards TCI FCC Standards Worst Case Values 43 dB 49.4 dB 3.0% 2.1% 51 dB 57.3 dB As can be seen, the worst case values exceed the FCC minimum requirements. In addition to the above measures, RWA reviewed the aural center frequency of the aural carrier. The aural center frequency nmst be 4.5 MHz + 5 KHz above the frequency of the visual carrier at the output of the modulating or processing equipment. TCI proof-of-performance on aural center frequency show the system meets or exceeds the FCC requirements. 2 City of Iowa City MEMORANDUM Date: To: From: Re: December 15, 1998 Mayor and City Council Marjan K. Karr, City Clerk Council Budget Sessions After discussion at your work session of December 14, budget sessions were scheduled as follows: Tuesday, January 5 - Council Chambers Wednesday, January 6 - Council Chambers Thursday, January 14 - Senior Center Lower Level (GO8/GO9) Wednesday, January 27 - Council Chambers All sessions will be from 3:00-6:00 p.m. Please mark your calendars. cc: Steve Atkins Don Yucuis Lisa Handsaker Linda Kopping bc',memos,,2-1 MKdoc documetl City of iowa City MEMORANDUM DATE: December 18, 1998 TO: FROM: Census Committee Members Marian K. Karr, City Clerk Census 2000 Committee Update Census 2000 preparations are underway. Thank you for continuing your interest in participating on the Iowa City Census 2000 Committee. We still plan a fonnal kick-off to activate our local Census 2000 Committee in spring, 1999. City staff has completed the first phase of the Census 2000 Address Review Program, verifying local street style addresses for the actual Census 2000. This was a city administrative requirement mandated by the Federal Census 2000 office. City staff members brainstormed on how to best verify addresses throughout Iowa City and decided to use the city's refuse collection crews. City staff volunteers were recruited to ride with city refuse collection crews (four refuse trucks collect each day of the week for a total of 20 routes) and to actually walk routes to verify city addresses. As a result over 5300 addresses modifications were made to the original list. I participated in a Regional Census 2000 training for second phase on December 15. The phase will allow verification of rural route and post office box addresses within Iowa City. It is anticipated the report should be received in late January. We are required to have that review completed within 6 weeks of receipt of the report. I will keep you informed as to the outcome of the second phase of the address review, and look forward to working with you on the Iowa City Census 2000 Committee. Thank you. CC: Ben Arsu, KC Regional Census Office City Council .- City of Iowa City MEMORANDUM IP7 DATE: TO: FROM: RE: December 17, 1998 Mayor and City Council Marian K. Karr, City Clerk Meeting with Police Citizens Review Board (PCRB) The PCRB is unable to meet with City Council on February 3 due to scheduling conflicts that week, and has offered the following dates and times the following week: Monday, February 8, 7:30-9:30 a.m. Tuesday, February 9, 7:30-9:30 a.m. Wednesday, February 10, 5:00-7:00 p.m. Thursday, February 11, 6:30-8:30 a.m. OR 5:00-7:00 p.m. Friday, February 12, 6:30-8:30 a.m. Please call me (5041) as soon as possible with your first and second choices. PCRB will be meeting on Tuesday, December 22, and would like to finalize a date and time at that meeting. December 15, 1998 12-18-98 Jim Larew Iowa City Area Science Center 504 E. Bloomington Street Iowa City, IA 52245 Dear Jim: After review of the construction plans for the proposed 1999 downtown streetscape project and discussions with city staff members involved with implementation of the project, we have unfortunately concluded that we will be unable to accommodate the butterfly garden next year in the Linn Street Parking Lot/City Plaza area. As the enclosed phasing plan indicates, a considerable portion of the downtown streetscape will be under construction during the 1999 construction season. In conjunction with the streetscape project, the City will also be replacing a water main in the College Street leg of City Plaza. The streetscape and water main projects will disrupt for a considerable amount of time next summer the area in which the butterfly garden typically locates. The City is willing to consider other possible locations in the downtown for the butterfly garden. One possible location may be the driveway between Chauncey Swan Park and the Chauncey Swan Parking Garage, and I am sure you may have ideas for other possible locations. Please let us know where you may want to locate the butterfly garden, and we will do our best to try to accommodate your request. If you have any questions or comments, please do not hesitate to give me a call (356-5236). Sincerely, David Schoon Economic Develo3ment Coordinator Cc: !~teve Atkins Rob Winstead Phase I (Completed) Phase II (1999)) Phase III (2000) Downtown Streetscape Plan - Phasing Plan C/T)' ()1.' IOWA CITY 12-18-98 IP9 CCOG memo Date: December 15, 1998 To: Steve Arkins / From: Brad Neumann,"~JCCOG Solid Waste Management Planner ".-,2 Re: Corrugated cardboard ban and recycling truck purchase As directed by the City Council at their December 14 work session, staff will pursue the corrugated cardboard recommendations summarized in my memo of December 4. The landfill will identify large loads of corrugated cardboard at both the landfill scale house and on the working face of the landfill. The drivers of the vehicles will be handed information on corrugated cardboard recycling developed by JCCOG. The landfill and JCCOG staff will also begin planning for a pilot construction waste separation program at both residential and commercial building sites. I will provide you and the council with updated reports throughout 1999 as to the flow of waste at the landfill once the disposal fees are reduced. It is hoped we will recover most of the waste stream we have lost. I will continue to work with the curbside recycling collection staff as they prepare for the collection of mixed paper and magazines. The addition of mixed paper and magazines to the curbside recycling program will most likely take place in the fall of 1999 due to the time required to acquire replacement recycling trucks. If anyone has any questions, please give me a call at 356-5235. CC: Jeff Davidson Karin Franklin Chuck Schmadeke Bud Stockman Rodney Walls jw/mem/bn-ban4 .doc City of Iowa City MEMORANDUM 12-18-98 IP10 Date: December 14, 1998 To: Misha Goodman-Herbst, Animal Shelter Supervisor Ft-olll: Dennis Mitchell, Assistant City Altoracy ~ Re: Circus Request Sterling & Reid Bros. Three Ring Circus would like to have a show at the Iowa City Municipal Airport on Wednesday, July 14, 1999. A copy of the circus' request is attached. The Airport Commission will likely consider the request at their meeting on Thursday, January 14, 1999. Please l~el free to give me a call if you have any questions. I have advised a representative of the circus that they will need to obtain a permit if the Airport Commission approves their request. Attachment Cc: City Council (~v/o attachment) To: From: Date: ..... :' Copy: 1~-18-98 IPll Chief Winkelhake ( ~/~N~ December 10, 1998 Captain Widmer During the period covered by this report, 9 different officers spent a total of 161/4 hours participating in more than 14 community events and had contact with more than 362 citizens (not including the number listening to a radio program on Nov. 9. Listed is an overview of the different events. On Nov 01 Off. Singleman presided at a Neighborhood Watch Meeting on Shamrock Dr which lasted I hour. He enlisted two new members and answered questions. On Nov 02 Off. Berg made a presentation concerning alcohol- related law and search & seizure laws to 55 college-aged kids over 1.5 hours at Pappa 3ohn at U Hospitals. On Nov 2 Off. Boland made a 1-hour presentation on alcohol awareness and downtown policies to 50 college-aged students at the DU House. On Nov 03 invest. Protaskey spoke to 30. hospital staff reg.: chain of evidence / forms / procedures. She spent 4.5 hours at Mercy discussing care of adult survivors of sexual assault. On Nov 03 ];nvest Protaskey also participated on a 3-person panel for one hour discussing sexual assault calls with 12 college-aged students. On Nov 04 Invest Protaskey also participated on a 3-person panel for one hour discussing sexual assault calls with 18 college-aged students. On Nov 06 Officer Berg and Coralville Off. DeBoer spoke to a driver's ed. Class at West High on Drunk Driving. They contacted 20 students during the hour. Community Relations Monthly Activity Report On Nov 09 Off Berg appeared on a radio talk show for one hour promoting the Citizen's Police Academy. (KXIC AN 800). On Nov 15 Off. Fjelstad spoke on Stranger Danger to 4 kids and 5 adults at a cub scout meeting for 30 minutes. On Nov 16 Off. Berg spoke for 30 minutes to 25 members of the Eagles Lodge Auxiliary on the Neighborhood Watch program. On Nov 17 Sgt. Steffen spoke to 12 high school students for 11/4 hours at Regina about law enforcement as a career. On Nov 20 Sgt. Steffen spoke for :~ hour to 27 4th grade students at Regina concerning what an investigator does in solving a mystery. On Nov 21 an officer was assigned six 7 year olds as a cub scout merit activity to tour the police department. (1 hour) On Nov 21 Off. Dreckman and Off. Nixon made contact with over 100 kids while holding up traffic for the arrival of Santa Claus at College/Clinton St. ,'~GUt~ ~t 'r rl Pohtu h'st'tut, '.:,,':,.~:t':/..!',1 ,~t .li],~:11, ,, [NIVERc, II b,I'IOUISVILLH 1 December 1998 Chief R. J. Winkelhake Iowa City Police Depaertment 410 E. Washington St. Iowa City, IA 52240 Dear Chief Winkelhake: The recognition of academic excellence is an integral part of the Administrative Officers Course. The University of Louisville def'mes several types of accomplishments as worth of distinction. One such award of excellence is that of "Dean's Scholar" granted to the student who earns the letter grade of "A" in each of their courses. This status is achieved by only a small proportion of our students. Sergeant Michael T. Lord has earned recognition as a "Dean's Scholar." We congratulate you and Sergeant Lord for his outstanding performance as a member of the 100th Administrative Officers Course. It is our request that you present this letter and certificate to Sergeant Lord and make it a part of his personnel record. We are grateful for the support and confidence you have shown in the Southern Police Institute by providing us with the opportunity to instruct this outstanding officer. It is our hope that you will continue that support by providing a similar opportunity for others under your command to participate in our future programs. Your support helps us achieve our mission of advancing the professional preparation, knowledge, and skills of current and future law enforcement administrators. Please feel flee to contact us if you have any suggestions that would assist us in our mission. Sincerely, William F. Walsh, Ph.D. Director Southern Police Institute De on, Ph.D. Chair Department of Justice Administration enclosure MEDIA RELEASE Christmas Holiday Schedule December 18, 1998 Contact: City Manager's Office 356-5010 City 12-18~8 IP13 City offices at the Civic Center will be closed Thursday and Friday, December 24 and 25, 1998, in observance of the Christmas Holiday. A schedule of City services is as follows: IOWA CITY TRANSIT BUSES Thursday, December 24 Friday, December 25 will operate on normal schedule until 5:00 p.m. will not operate. PARKING METERS AND RAMP PARKING Thursday, December 24 meters enforced, ramps charged as usual until 5:00 p.m. Friday, December 25 meters not enforced, ramps free. IOWA CITY PUBLIC LIBRARY Thursday, December 24 Friday, December 25 closed at 4:00 p.m. closed. SENIOR CENTER AND SENIOR DINING Thursday, December 24 Senior Center open holiday hours 10:30 am. to 3:00 p.m. (offices closed). Meals served as usual. Friday, December 25 Senior Center open holiday hours 10:30 a.m. to 3:00 p.m. (offices closed). Meals served as usual. ROBERT A. LEE RECREATION Thursday, December 24 Friday, December 25 IOWA CITY LANDFILL Thursday, December 24 Friday, December 25 CENTER Administrative Offices closed, The Robert A. Lee Recreation Center pool and Mercer Aquatic Center will be open from 1:00 p.m. to 3:00 p.m. The Robert A Lee Recreation Center gym and game room will be open from 1:00 p.m. to 5:00 p.m. Administrative Offices closed. The Robert A. Lee Recreation Center and Mercer Aquatic Center closed. closed at 2:30 p.m. closed. REFUSE, RECYCLING, AND YARD WASTE COLLECTION Thursday, December 24 Normal collection. Friday, December25 Residents on Friday route should Monday, December 28. Monday, December 28 Normal collection. The City cannot determine exactly when items will be collected. Christmas tree collection will begin January 4. place items at the curb by 7:00 a.m. on IOWA CITY/CORALVILLE ANIMAL SHELTER Thursday, December 24 closed. Friday, December 25 closed. 12/1G/98 1B:B3:21 319-354-~t7-13 -> 31935GSB09 Iglal:l CIT? ELERI{ IP14 Jolmnon County IIOWA 4> Joe Bolkcom, Chairperson Charles D. Duffy Jonathan Jordahl Stephen P. Lacina Sally Slutsman BOARD OF SUPERVISORS December 17, 1998 FORMAL MEETING Agenda 1. Call to order 9:00 a.m. 2. Action re: claims 3. Action re: formal minutes of December 10th 4. Action re: payroll authorizations 5. Business from the County Auditor a) Action re: permits b) Action re: reports 1. C lerk's November monthly report. 2. County Recorder's monthly report of fees collected. c) Other 6. Business from the Planning and Zoning Administrator a) Final consideration of application Z9849 of Gayle Kaalberg. b) Final consideration of application Z9851 of Joanne and Gregory. Franklin. c) Final consideration of application Z9852 of Ted and MaD, Ann Carter. d) First and Second consideration of the following Zoning application: 913 SOUTIt DtJBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (3 19) 356-6086 1~/16/98 18:8~:~6 319-~54-~21~ -> ]19~565009 IO~ CIT? CLERM Page Agenda 12-17-98 e) f) Page 2 1. Application Z9850 of Timberwood Estates, signed by Larry Marak, Cedar Rapids, Iowa, requesting rezoning of 10.97 acres (2-lots) from A 1 Rural to RS-5 Suburban Residential of certain property. described as being in the East 1/~ of Section 18; Township 81 Noah; Range 7 West of the 5th P.M. in Johnson County, Iowa (This property is located on the west side of Seneca Road NW, approximately ¼ of a mile east of its intersection with Blain Cemetery Road NW in Jefferson Twp.). Motion setting public hearing for various zonings and plattings. Other 7. Business li*om the Assistant Planning and Zoning Administrator a) Discussion/action re: the R>llowing Platting applications: 1. Application S9844 of Scott Tomash requesting preliminary and final plat approval of S & J Tomash First Subdivision, a subdivision located in the SW ¼ of Section 9; Township 81 North; Range 7 West of the 5m P.M. in Johnson County, Iowa (Fhis is a 3-1ot, 16.38 acre, 2 residential and 1 industrial lot, on the east side of Highway 965 NW, approximately ¼ north of 140~ Street NW in Jefferson Twp.). Application S9841 of Gateway i,td., signed by Jerry. Eyman, requesting preliminary and final plat approval of Gateway Second Addition, a subdivision located in the SW ¼ of Section 5; Township 79 North; Range 5 West of the 5th P.M. in Johnson County, Iowa (This is a l-lot, 15.0 acre, commercial subdivision, located on the north side of Herbert Hoover Highway SE, approximately 'A mile west of the Herbert Hoover tlighway and 1- 80 intersection in Scott Twp.). Application SPI7, signed by Jerry Eyman, requesting approval of a site plan li>r Lot 2 of Gateway First Addition. This property is located on the north side of Iterbert Hoover Itighway-NE, approximately 'A of a mile west of the 1-80 and Herbert l Ioover I tighway intersection in Scott Twp. "'L b) First and Second consideration of the fbllowing Amendment: l. An amendment to the Johnson County Zoning Ordinance, Chapter 8:1.34, Conditional Use Permits by deleting the tbllowing: 1Z/16/98 18:84:39 319-354-4213 -> 3193565889 IOWA CITV CLERK Page 083 Agenda 12-17-98 4. Page 2t Home Businesses are permitted in the A and R districts subject to the following supplemental conditions: a) The home business, its materials, supplies, and products shall occur in and be confined to the dwelling or the permitted accessory building or buildings located on the premises. b) There shall be no advertising on the premises other than a small sign not to exceed ibur (4) square feet in Residential Districts, and a small sign not to exceed six (6) square feet in the Agricultural District. c) No public hearing by the Zoning Commission is required ibr approval of a home business. and add the lbllowing: 4. Home Businesses am permitted in the A and R districts subject to the following supplemental conditions: a) Home business applications compatible with the zone in which they are proposed may be considered on a case-by- case basis, and may be subject to such conditions as are necessary or desirable to assure the health, safety, and welfare of neighboring property owners and the general public. b) Additional conditions may include, but need not be limited to: 1. hours of operation. 2. noise, light, and dust control provisions. 3. parking space rcquircments. 4. screening, either in the form of a vegetative buflbr, or an opaque fence. 5. additional offset requirements li-om other neighboring land uses. c) In no case shall there be advertising on the premises other than a small sign, not to exceed four (4) squarc feet in Residential Districts, or six (6) square lizet in Agricultural Districts. d) No public hearing is required before the Planning and Zoning Commission. c) Other 8. Business t~om the County Attorney 1Z/16/98 18:85:89 319-354-4Z13 -> 3193565889 IOO~ CITY ELERg Page 884 Agenda 12-17-98 Page 4 a) Other 9. Business from the Board of Supervisors a) Action re: Resolution tbr appointmcnt to be the Johnson County authorized Representative with FEMA and the State of Iowa for a Mitigation Grant to assist Johnson County residents in relocating out of the isaac Walton area flood plain. b) Action re: Resolution authorizing an application Ibr a FEMA and the State of Iowa Mitigation Grant. c) Action re: Resolution authorizing a commitment to set up a local match lbr the FEMA and the State of Iowa Mitigation Grant. d) Action re: Resolution 12-17-98-B1 Appropriating Anmunts Through The Third Quarter of Fiscal Year 1999. e) Discussion/action re: Resolution amending Rules and Regulations Governing Onsite Wastewater Treatment and Disposal Systems. f) 1)iscussion/action re,: Resolution establishing fees for Onsite Wastewater Treatment and Disposal Systems. g) Motion authorizing Chairperson to send a letter and certificate of appreciation for those resigning on the Board of Health, Compensation Commission, Conservation Board, and Iowa City Riverfront and Natural Areas Commission. h) Action re: building lease agreement. i) Action re: appointment of a member from the Board of Supervisors to the 142-9 11 Board. j) Discussion/action re: County Ncws/Information - News Advertiser. k) Discussion/action re: employee computer purchase program. 1) Action re: appointments to the boards and commissions. m) Other 10. Adjourn to informal meeting a) Reports and inquiries from the County Attorney 1Z/16/98 18:05:43 319-354-4213 -> 3193565089 IOOA CITY CLER~ Pa~c e85 Agcnda 12-17-98 b) c) d) e) Page 5 Inquiries and reports ti'om the public Reports and inquiries from the members of the Board of Supervisors Other Report/discussion with counsel re: pending litigation (Oakes Johnson County). Executive Session 11. Adjournment 1Z/16/98 11:89:05 B19-354-4Z13 -> 3199565889 IO~fi CITV CLERH hgc 881 Jolmsun Comal) ' ]% iOX'VA~k) Joc Bolkcom, Chairperson Charles I). Dully Jonathan Jordahl Stephen P. I ,acma Sally Stutsman BOARD OF SUPERVISORS December 17, 1998 FORMAL MEETING Agenda 1. Call to order 7:00 p.m. 2. 7:00 p.m. - Public discussion/action Hearing re: Johnson County Land Use Plan. 3. Public comments 4. Adjourn 913 SOUTIt DI. JBUQUE ST. P.O. BOX 1350 IOWA CITY, IOVCA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 15:24:87 319-354-4213 -> 31q35fi5009 I~W~ tIT? ELERR Page 001 Joe Bolkcom, Chairperson Charles D. Dufl~y Jonathan Jordahl Slephen P. Lacina Sally Slutsman BOARD OF SUPERVISORS December 18, 1998 INFORMAL MEETING Agenda 1. Reconvene the Informal Meeting of December 14, 1998 at 8:00 a.m. Work Session to discuss yearly evaluation of the following Appointed Department Heads: (possible executive session to evaluate the professional competency of individuals whose appointment, hiring, performance, or discharge is being considered... ) a) Ambulance I)irector b) Inli3rmation Services Director c) Ituman Services General Relief Director d) Mental Healtha)evelopmental Disabilities Services Director e) Secondary Roads Engineer 1) Senior Dinning Director g) Physical Plant Manager h) Planning and Zoning Administrator i) Human Resource Administrator j) Administrative Assistant for the Board of Supervisors 3. Discussion from the public 4. Adjournment 913 SOUTH I)UBUQUE ST. P.O. BOX 1350 IOWA CITY, IO~rA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 CITY COUNCIL INFORMATION PACKET December 31, 1998 JANUARY 13 WORK SESSION ITEMS IP1 Memorandum from JCCOG Executive Director: Item for Joint Government Meeting in North Liberty on January 13, 1999; Agreement between Coralville and Iowa City Regarding Annexations and Extraterritorial Review of Subdivision Plats IP2 Memorandum from City Clerk: Joint Meeting Agenda of January 13 MISCELLANEOUS ITEMS IP3 IP4 IP5 IP6 IP7 Tentative Work Session Agendas and Meeting Schedule Memorandum from City Clerk: December 14 Council Work Session Memorandum from City Clerk: Joint Meeting with Police Citizens Board (PCRB) Letter from Leah Cohen (PCRB Chair): Release of Officer Names Memorandum from Streets Superintendent to Public Works Director: Vacuum Program Review 1998 Leaf IP8 IP9 IPlO IPll Agenda: January 5 Council on Disability Rights and Education Memorandum from Lisa Dewey Possible Concurrent Projects County SEATS (SEATS Director) to Board of Supervisors: between Iowa City Transit and Johnson Agendas: December 23, 28, 29, 31, and January 4 JC Board of Supervisors Fiscal Year 1998 Annual Report of the Boards and Commissions [Council packets only] Information distributed at Council Budget Sessions 6n/1/5-6 (Budget Policy; Budget Issues; Rollback; Home-,Values; Capital Plan;:~Property Valuation; Debt Levy; Debt."Service; Business Values; Taxes; Fund Revenues; Water & Sewer fees; Information from Information Services; Information from Fire Dept.; Information from Police Department. 12 -3 1-9 8 Johnson County Council of Govern s 410 E ",A~sh~rt~ton St IO~M:20ty DCVO 52240 . Date: December 29, 1998 To: From: Re: Coralville City Council Iowa City City Council Johnson County Board of Supervisors Jeff Davidson, Executive Director ?/7 Item for joint govemments meeting in North Liberty on January 13, 1999: agreement between Coralville and Iowa City regarding annexations and extraterritorial review of subdivision plats Dudng the last six months we have been attempting to work out a new agreement between Coralville and Iowa City regarding the overlapping two-mile extraterritorial review area between Coralville and Iowa City. The annexation of the Barrington Heights Subdivision by Coralville voided the previous agreement. The matter of contention that we have been unable to resolve is the overlapping two mile extraterritorial review area between Coralville and Iowa City that is not part of either city's designated long range growth area. This area of contention is labeled area A in the attached diagram. The area of contention was part of Iowa City's review area under the previous agreement. Coralville has subsequently amended its Community Plan to extend its long-range growth boundary to Dubuque Street. Iowa City, with the adoption of its new comprehensive plan, extended its long-range growth boundary north to Rapid Creek. These two actions reduced Area A in size from its dimensions in the previous agreement. The City of Coralville approved the division of extraterritorial review authority in Area A between Coralville and Iowa City along the river; west of the river would be under Coralville's review and east of the dver would be under Iowa City's review. This was unacceptable to the Iowa City City Council, and they have discussed either retaining Iowa City review over the entire area, or joint review where a county subdivision would be subject to review by both the Coralville City Council and the Iowa City City Council. Recent discussions between Coralville and Iowa City staffpersons have suggested another possible compromise: retain Iowa City review over the entire area, and require urban design standards for streets, sidewalks, and stormwater for any county subdivision. Water and sewer would be assessed upon annexation. This is consistent with what is required in the 28(E) agreement between Coralville and the County. It should be noted that until an agreement is executed between Coralville and Iowa City, according to state law a subdivision in the overlapping two mile extraterritorial review area is reviewed by whichever city is closest. I will be in attendance at your January 13 meeting if there are any questions. cc: Coralville staff persons Iowa City staff persons Johnson County staff persons jccogadm\mern~annexati.doc i .... 'i I I / I - c~ . _ _Y -, \ \ \ \ / / / / / / / / / City of Iowa City MEMORANDUM 12-31-98 IP2 DATE: TO: FROM: Re: December 30, 1998 City Council Madan K. Kan', City Clerk ~ Joint Meeting Agenda of January 13 Just a reminder. Please submit any agenda items to me by Monday, January 4. The Coralville-Iowa City land use agreement will be scheduled at the beginning or end of the joint meeting to allow those not involved to plan accordingly. North Liberty will be preparing the agenda and hosting the meeting. More information will be provided in next week' s packet. ,~ CIq~ of' I January I I January 5 3:00p-6:OOp I January 6 3:00p-6:OOp IJanuary 11 6:30p I January 12 7:00p I January 13 4:00p-6:OOp I January 14 3:00p-6:OOp City Council Meeting Schedule and Tentative Work Session Agendas 12-31-98 IP3 December 31, 1998 NEW YEAR'S DAY - CITY OFFICES CLOSED COUNCIL WORK SESSION Budget COUNCIL WORK SESSION Budget COUNCIL WORK SESSION FORMAL COUNCIL MEETING SPECIAL COUNCIL WORK SESSION Joint Meeting - North Liberty, Coralville, JC Board of Supervisors, School Board COUNCIL WORK SESSION Budget Friday Tuesday Council Chambers Wednesday Council Chambers Monday Council Chambers Tuesday Council Chambers Wednesday North Liberty City Haft Thursday Senior Center Lower Level Meeting dates/times subject to change FUTURE WORK SESSION ITEMS Transit Interchange Benton Street Reconstruction Goosetown Traffic Calming Chutes and Vaults Transit Route Study U of I Pedestrian Bridge Over Hwy 6 Harmon Building Tobacco Sales to Minors Civic Center Renovation Hickory Hill West North Side Parking Meters Water Project Update Sidewalk Cafes PCRB SOP Airport Land Acquisition Program Recreation Fees Building Code City of Iowa City MEMORANDUM 12-31-98 IP4 Date: To: From: Re: December 23, 1998 Mayor and City Council Marian K. Karr, City Clerk Council Work Session - December 14, 1998 - 7:15 p.m. Council: Staff: Tapes: Lehman, Champion, Kubby; Norton, O'Donnell, Thornberry ,Vanderhoef. Arkins, Helling, Karr, Franklin, Yucuis, Klingaman, Craig, Schoon, Winkelhake. Reel 98-135, all; Reel 98-136, Side 1 REVIEW ZONING MATTERS Reel 98-135, Side 1 Planning and Community Development Director Franklin presented the following planning and zoning items for discussion: A. MOTION SETTING A PUBLIC HEARING FOR JANUARY 12 ON AN ORDINANCE DESIGNATION 2 SOUTH LINN STREET AS AN IOWA CITY HISTORIC LANDMARK (HARMON BUILDING). MOTION SETTING A PUBLIC HEARING FOR JANUARY 12 ON AN ORDINANCE CHANGING THE ZONING DESIGNATION OF APPROXIMATELY 0.2 ACRES LOCATED AT 703 BENTON COURT FROM MEDIUM DENSITY SINGLE-FAMILY RESIDENTIAL (RS- 8) TO HIGH DENSITY MULTI-FAMILY RESIDENTIAL (RM-44). (OAKNOLL/REZ98-0015) C. MOTION SETTING A PUBLIC HEARING FOR JANUARY 12 ON AN ORDINANCE CHANGING THE ZONING DESIGNATION OF 21,26 ACRES LOCATED ON THE EAST SIDE OF NAPLES AVENUE FORM INTENSIVE COMMERCIAL (C1-1) TO SENSITIVE AREAS OVERLAY ZONE-INTENSIVE COMMERCIAL (OSA-CI-1), D. ORDINANCE TO VACATE STREET RIGHT-OF-WAY LOCATED EAST OF NORTH MARKET SQUARE PARK, AND SOUTH OF HORACE-MANN SCHOOL. (IOWA CITY COMMUNITY SCHOOLS/VAC98-0006) (FIRST CONSIDERATION) ORDINANCE CHANGING THE ZONING DESIGNATION OF A 4.45 ACRE TRACT FROM SUBURBAN RESIDENTIAL (COUNTY RS), TO LOW DENSITY SINGLE-FAMILY RESIDENTIAL (RS-5) AND PUBLIC (P) FOR PROPERTY LOCATED AT THE EAST TERMINUS OF COURT STREET. (REZ98-0015). (PASS AND ADOPT) ORDINANCE CHANGING THE ZONING DESIGNATION OF APPROXIMATELY 10 ACRES FROM LOW DENSITY SINGLE-FAMILY RESIDENTIAL (RS-5) TO PLANNED DEVELOPMENT HOUSING OVERLAY (OPDH-5). TO ALLOW 36 DWELLING UNITS, FOR PROPERTY LOCATED AT WELLINGTON DRIVE AND VILLAGE ROAD. (VILLAGE GREEN, PARTS 16 & 17/REZ98-0012/SUB98-0021) (PASS AND ADOPT) G. RESOLUTION APPROVING A PRELIMINARY PLAT OF VILLAGE GREEN PART XVI AND XVII. A 30.85 ACRE. 4-LOT RESIDENTIAL SUBDIVISION WITH 2 OUTLOTS LOCATED Council Work Session December 14, 1998 Page 2 AT WELLINGTON DRIVE AND VILLAGE ROAD. (SUB98-0021) H. ORDINANCE CHANGING THE ZONING DESIGNATION OF 21.53 ACRES FROM LOW DENSITY SINGLE FAMILY RESIDENTIAL (RS-5), COUNTY A1, RURAL. AND COUNTY CH. HIGHWAY COMMERCIAL, TO PLANNED DEVELOPMENT HOUSING OVERLAY (OPDH-12), LOCATED AT THE SOUTHEAST CORNER OF SCOTT BOULEVARD AND AMERICAN LEGION ROAD. (SILVERCREST/REZ98-0004) (PASS AND ADOPT) I. RESOLUTION APPROVING A PRELIMINARY PLAT OF SILVERCREST, A 21.53 ACRE. 4- LOT SUBDIVISION LOCATED AT THE SOUTHEAST CORNER OF SCOTT BOULEVARD AND AMERICAN LEGION ROAD. (SILVERCREST/SUB 98-0024) REVIEW AGENDA ITEMS Reel 98-135, Side 1 1. In response to Kubby, PCD Director Franklin explained the Escort Lane sewer is connected to the City's municipal sewer system and there is a lift station (W. B. Development). 2. City Clerk Karr requested the addition of Agenda Item #Tb. Resolution Directing That Public Property Within the Area Commonly Known As The Peninsula Be Closed To The Public While Deer Sharpshooting Activities Are Being Conducted Pursuant To The City's Deer Management Plan to the agenda. WETHERBY FRIENDS AND NEIGHBORS Reel 98-135, Side 1 Iowa City Police Chief Winkelhake, PCD Director Franklin, and Wetherby Friends and Neighbors Neighborhood Association representative Jerry Hanson summarized city- neighborhood activities in the Wetherby Neighborhood as outlined in Assistant City Manager Helling's December 10, 1998 memo re: Wetherby Friends and Neighbors - Neighborhood Activities and Police Chief Winkelhake's December 9, 1998 memo regarding the same. SALES TAX POLICY Reel 98-135, Side 1 City Manager Atkins facilitated discussion regarding Sales tax ballot language. After discussion Council directed staff to make the following changes: Item 2: Change "governments "to "jurisdictions" in last line. Item 3: Capitalized "Community Events Center" throughout and add local festivals. Item 4: Rewrite third sentence to read "The sales tax revenue will be 'used to provide for enhanced service, such as additional and/or modified fixed routes. Funds will also be used for reduction in direct fares, passes, and other discounted services." Item 6: Delete "agencies" and add "s" to human service in both paragraphs. Add "to (provide)" in final paragraph. CARDBOARD LANDFILL BAN Reel 98-135, Side 2 JCCOG Solid Waste Management Planner Neumann and Assistant Superintendent Rodney Walls summarized recommendations as outlined in Neumann's memo re: Council majority directed staff to proceed with the four recommendations as presented. Staff Action: Staff to proceed as directed (Neumann). Council Work Session December 14, 1998 Page 3 AIRPORT TERMINAL (Agenda Item #16) Reel 98-135, Side 2 Airport Manager O'Neil answered questions regarding the Airpod terminal renovation project. Council majority directed staff to proceed with hiring a consultant. PCRB (Agenda Items #8 and #9) Reel 98-135, Side 2 City Manager Atkins and City Clerk Karr presented information. Karr stated that staff recommends expedited action on Agenda Item #8 and deferring Agenda Item #9 to January 12, 1999 to allow for PCRB input. COUNCIL AGENDA/COUNCIL TIME Reel 98-136, Side 1 1. Council tentatively set the meeting schedule as follows: January 5 Special work session/budget meeting 3:00 to 6:00 p.m. January 6 Special work session/budget meeting 3:00 to 6:00 p.m. January 11 & 12 Regular Council meetings 7:00 p.m. January 13 Joint meeting 4:00 to 6:00 p.m. January 25 & 26 Regular Council meetings 7:00 p.m. January 27 Special work session/budget meeting 3:00 to 6:00 p.m. 2. Council tentatively scheduled a meeting with the PCRB on February 3, 1999, 7:30 to 9:30 a.m. Confirmation will be sent after PCRB meets. 3. O'Donnell noted concerns regarding Council Members receiving numerous e-mail correspondence immediately prior to Council meetings. In response to Thornberry, City Clerk Karr stated correspondence received from Dwayne and Joan Liffring-Zug Bourret would be distributed. City Manager stated Public Works Director Schmadeke is preparing a response. Norton requested that neighborhoods/concerned Street and First Avenue. Council Members consider how to best work with Iowa Citians regarding controversial projects such as Benton 6. In response to Kubby, Mayor Lehman explained Kirkwood Avenue traffic signals will be scheduled for future discussion. 7. Lehman stated the Historic Preservation Commission may request funding for a downtown historic building inventory. 8. In response to Kubby, City Clerk Karr stated the City Boards and Commission reception is scheduled December 15 at 6:30 p.m. in the City Manager's conference room. Adjourned: 10:20 p.m. clerk\min\1214-ws.doc City of Iowa City MEMORANDUM 12-31-98 IP5 DATE: TO: FROM: RE: December 23, 1998 Mayor and City Council Madan K. Karr, City Clerk ~%~'x Joint Meeting with Police Citizens Review Board (PCRB) Please mark your calendars for a meeting with the City Council and PCRB on Thursday, February 11, from 5:00-7:00 p.m. More information will be provided at a later time. Cc: PCRB POLICE CITIZENS REVIEW BOARD A Board of the City of Iowa City December 18, 1998 R.J. Winkelhake, Chief of Police Iowa City Police Department Dear ChiefWinkelhake: This correspondence is the result of our meeting with you on November 19, 1998, attended by Steve Atkins, Sarah Holecek and representatives of the Police Citizens Review Board. The purpose of the meeting was to discuss a concern some members of the Police Department may have regarding the release of names to the press or public of police officers mentioned in citizen complaints. We agreed to send a letter to you explaining the procedure followed by the PCRB with the understanding it would be disseminated to all officers in the Iowa City Police Department. As you are aware, when a complaint is received, the original is filed in the City Clerk's Office with a copy forwarded to the Chief of Police. Shortly after the PCRB was formed, the Board decided it did not wish to use or know the names of officers mentioned in the complaint. Therefore, the complaint copies sent to Board members have all references to police officers' names and badge numbers deleted. Instead, you assign a number code to each officer. Any names of officers made public are provided by the complainant, the complainant's attorney or the officer, not the PCRB. We, of course, do not release officers' names if a complaint is not sustained. The Board has also chosen not to release the name of an officer in a sustained complaint although the city ordinance allows it to do so. As is commonly known, all deliberations concerning a complaint are conducted in closed sessions. If a name clearing hearing is held, that is also held in a closed session. After the PCRB report is received by the City Council, it then becomes a matter of public record. However, even at that point the PCRB does not provide information to the news media except the public report itself. Nor does the PCRB release names of parties involved or any other information that may lead to the identification of the parties. As can happen, the news media may misinterpret the public report or report the complainant's statements only. This is beyond our control. The Board does not release the names of officers involved in complaints we review. This has been our policy from the outset and we have adhered to it without exception. Sincerely, Leah Cohen, PCRB Chair cc: City Council Memorandum From: Date: Re: Chuck Schmadeke, Public Works Director Bud Stockman, Streets Superintendent December 29, 1998 1998 Leaf Vacuum Program CITY OF I0 WA CITY ::i The 1998 leaf vacuum program season went very well. Due to the storm that occurred in June we had a reduction of trees in the area, which resulted in fewer leaves to collect. That along with the good weather contributed to a more successful season. ~e::! 997 leaf vacuum program was performed from October 20 through December 24. Statistics of the program that year were: Leaf loads collected 575 loads @ 2.35 avg. tom/load = 1,351 ton total Employee ovcrtimc 445 hours The 1998 leaf vacuum program was performed from October 19 through December 2. Statistics of the program this year are: Leaf loads collected 355 loads @ 2.35 avg. tons/load = 833 ton total Employee overtime 400 hours .. ..:i: ..... . .......... ............. · ,. ! ..........· 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 · (319) 356-5000 · FAX (319) 356-5009 Council on Disability Rights and Education MEETING AGENDA JANUARY 5, 1999 - 11:00 A.M. CITY COUNCIL CHAMBERS CIVIC CENTER --410 E. WASHINGTON ST. IOWA CITY, IA 52240 12-31-98 IP8 CC: Introductions Approval of Minutes (September 1 and November 3) Reports a. UI Skywalk Accessibility b. Downtown Streetscape By-laws Amendments Priority Project Reports c. Sidewalk Snow Removal d. Enforcement of Accessible Parking e. Restaurant Guide Update Other Business Next Meeting Agenda --March 2, 1999 Adjourn Iowa City City Council Johnson County Board of Supervisors CDRE MISSION STATEMENT The Council on Disability Rights and Education (CDRE) is a non-profit educational organization dedicated to accessibility, full participation and inclusion of persons with disabilities. Our mission is to act as a comprehensive, community-wide educational resource for promoting disability awareness, to provide technical assistance and to encourage compliance with disability civil rights legislation. Our goal is the attainment of community-wide accessibility and the full participation of persons with disabilities to all facilities and services within our community. mgr/asstJcdre-agd,doc Council on Disability Rights and Education MEETING MINUTES NOVEMBER 3, 1998 - 11:00 am IOWA CITY CITY COUNCIL CHAMBERS - 410 E. WASHINGTON STREET Present: Keith Ruff, Nancy Ostrognai, Dale Helling, Orville Townsend, Kevin Burt Due to the small number of members present, the formal agenda was not followed. Four of the five members present are also members of the Snow Removal Task Force. This was the only item discussed. There was consensus that we should maintain the effort to do something to help resolve this problem in the community. Various ideas were offered including the possibility of an established organization applying for Block Grant funding to help organize and operate a program, encouraging organized neighborhoods to operate a program within their defined boundaries, soliciting businesses, schools, or other organizations to provide volunteers as a project, and/or perhaps pursuing only an educational and informational program for the first year. It was agreed that the stumbling blocks seem to be trying to identify a resource to perform the clearinghouse function as well as coordinating volunteers according to neighborhood, geographic proximity, etc. It was recognized that the office of the Neighborhood Coordinator could serve as a valuable conduit in helping us reach the neighborhood organizations. At the end of the discussion it was agreed that we will move forward in three areas. The first will be to contact neighborhood organizations and see if there are people who are willing to volunteer to remove snow. The second is to draft a form letter which will be sent to occupants/owners of residences or businesses where snow is not removed. This will be a letter reminding them that there are individuals who experience limited mobility and who are inconvenienced, and asking them to be more cooperative in removing snow. The third effod will involve putting together an informational and educational effort and to use a variety of resources to reach out to the community. The next meeting will be on Tuesday, January 5, 1999. Meeting adjourned. mgr/asst/min/cdrel 103.doc JJJ 5 EAT S JIIHNSON C®UNTY 1701 ~. Riverside Iowa CIty. IA 52246 (319J 339-6125 MEMORAND UM 12-31-98 IP9 1998 CITY OFFICE DATE: TO: FROM: RE: December 18, 1998 Joe Bolkcom, Chairperson, Johnson County Board of Supervisors Charles Duffy, Member, Board of Supervisors Jonathan Jordahl, Member, Board of Supervisors Steve Lacina, Member, Board of Supervisors Sally Stutsman, Member, Board of Supervisors Lisa Dewey, Director Possible Concurrent Projects between Iowa City Transit and Johnson County Seats I have recently begun to have discussions .with Iowa City Transit regarding the development of deviated fixed route service and a possible maintenance contract. The discussions with regard to developing evening and mid-day deviated fixed route service have just begun and there is much research and planning which must be done before discussing the possibility of a contract for this type of service. However, what this service might provide for us is a means to reduce the number of vehicles operating in mid-day and evening thus reducing the amount of slack time caused by the number of ride requests for that time of the day. Therefore, with the development of deviated fixed ronte service we (the cities and Johnson County) begin developing flexible transit service for Johnson County disabled riders and a more efficient paratransit service. I have indicated to the City that I intend to put out a Request for Proposal (RFP) for the maintenance of the paratransit vehicles. They have indicated that they would be responding. This may also go hand-in-hand with the deviated fixed route service because the increased service hours. Regardless of who provides the deviated fixed route, provisions will need to be made regarding the increased maintenance of the vehicles. I will keep you abreast of the progress and discussions regarding these topics. If you have any questions at this time, please feel free to contact me at 339-6128 to discuss at your convenience. Cc: Steve Atkins, Iowa City Manager Joe Fowler, Iowa City Transit Director Jeff Davidson, Johnson County Council of Governments 12./ZZ/98 09=1Z=53 319--354-4Z13 -> 31935651]fl9 IOWfl CITY CI,ERg 'L. Joe Bolkcom, Chairperson Charles D. Duffy Jonathan Jordahl Stephen P. Lacina Sally StuBman BOARD OF SUPERVISORS December 23, 1998 INFORMAL MEETING Agenda 1. Call to ordcr 9:00 a.m. Work Session to discuss yearly evaluation of the following Appointed Department Heads: (possible executive session to evaluate the professional competency of individuals whose appointment, hiring, performance, or discharge is being considered... ) Am I ce Director a) i bu an b) Information Services Director c) Human Services General Relief Director d) M~ntal HealtlvrDevelopmental Disabilities Services Director e) Seg0ndary Roads Engineer f) Senior Dinning Director g) Physical Plant Manager h) Planning and Zoning Administrator --' i) Human Resource Administrator L_ :. :': j) Administrative Assistant for the Board of Supervisors -:: -. :,,,::, 3. Discussion re: resignation of Mental Health/Developmental Disabilities Director. Discussion re: temporary appointment of interim manager to Mental Health/Developmental Disabilities Department. 5. Discussion from the public 6. Busines~ from the County Attorney , a) Report/discussion with counsel re: County). Executive Session b) other Adjournment pending litigation (Oakes v. Johnson 913 SOLvI~ DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 12J23/98 16:88:28 319-35~-4213 -> 3193565889 IO~ltt ClTV CLgRI{ Pag~ 881 Johnson Count~ Joe Bolkeom, Chahl~rson Charles D. Duffy Jonathan Jordahl Stephen P. Lacina Sally Stutsman BOARD OF SUPERVISORS December 28, 1998 INFORMAL MEETING 1. Call to order 1:00 p.m. Agenda Work Session to discuss yearly evaluation of the following Appointed Department Heads: (possible executive session to evaluate the professional competency of individuals whose appointment, hiring, performance, or discharge is being considered... ) a) Ambulance Director b) Information Services Director c) Human Services General Relief Director d) Mental Health/Developmental Disabilities Services Director e) Secondary Roads Engineer f) Senior Dinning Director g) Physical Plant Manager h) Planning and Zoning Administrator i) Human Resource Administrator j) Administrative Assistant for the Board of Supervisors k) Other 3. Discussion from the public 4. Adjournment 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 1Z/28/98 89:82:23 319-354-4213 -> 3193565889 I08~ Cl~ C~gRR Pag~ 881 Jolmson Cotmty I BOARD OF SUPERVISORS X_ Joe Bolkcom, Chairperson Charles D. Duffy Jonathan Jordahl Stephen P. Lacina Sally Stutsman December 29, 1998 INFORMAL MEETING Agenda 1. Call to order 9:00 a.m. 2. Review of the formal minutes of December 17th 3. Business from Joanne Hora re: Senior Center update. discussion Business from Mary Clem, Health Center USA Consultant and John Beckord, Chamber of Commerce Director re: review of Health Center USA Grant Application and request Johnson County to submit the application on its behalf. discussion Business liom Lora Shramek, Human Resource Administrator re: Family Medical Leave Act (FMLA) and Flex Time Policy. discussion Business from Brandon Beaudry, Juvenile Court Services re: update on Juvenile Detention. discussion 7. Business from the Board of Supervisors a) Discussion re: price discount opportunity from MidAmerican Energy Company to Johnson County. b) Discussion re: Johnson County Land Use Plan. 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 219-254-4212 -~ 21925651189 ]l]ll~q C]I'~/CI.~!!P~tae 81t2 Agenda 12-29-98 Page 2 c) Minutes received 1. Voluntary Annexations from the City of Coralville submitted on December 10, 1998. (FY1) 2. Johnson County Mental Health/Developmental Disabilities Planning Council for November 17, 1998 3. Senior Center Commission for November 17, 1998 d) Reports e) Other 8. Business from the County Attorney a) Discussion re: County's Planned Document for deferred compensation plans and providers conformante with the plan. b) Report/discussion re: disciplinary grievance from the Johnson County SherilTs Office. Executive Session c) Other 9. Discussion from the public l 0. Recess 12/38/98 89:134:11 319-354-'1213 -> 31935658139 IOWb CITY CLERg Paste B81 Johnson County ]IOWA a~ Joc Bolkeom, Chairperson Cha~cs D. Duffy Jonathan Jordahl Stephen P. Lacina Sally Slutsman BOARD OF SUPERVISORS December 31, 1998 FORMAL MEETING 1. Call to order 9:00 a.m. Agenda 2. Action re: 3. Action re: claims formal minutes of December 17th 4. Action re: payroll authorizations 5. Business from the County Auditor a) Action re: permits b) Action re: reports 1. County Recorder's monthly report of fees collected. c) Other 6. Business from the Board of Supervisors a) Discussion/action re: Johnson County Land Use Plan. b) Action re: review of Health Center USA Grant Application and request Johnson County to submit the application on its behalf. c) Action re: Family Medical Leave Act (FMLA) and Flex Time Policy. d) Action re: approval of two addition slots in the ACE Program at a cost of approximately $22,000.00 for the balance ofFY 1999. e) Motion approving family farm tax credits as recommended by the County Assessor. 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 12,/38/98 89:84:39 319-354-4213 -> 3193565889 It]MR [:l'f9 F,I,F~I{Pnure 882 Agenda 12-31-98 Page 2 f) Motion appointing Deborah Conger as Interim Director of Mental Health/Developmental Disabilities Department as of January 4, 1999. g) Discussion/action re: appointment to the Conservation Board. h) Other 7. Business from the Planning and Zoning Administrator a) First and Second consideration of the following Zoning application: 1. Application Z9850 of Timberwood Estates, signed by Larry Marak, Cedar Rapids, Iowa, requesting rezonmg of 10.97 acres (2-lots) from A1 Rural to RS-5 Suburban Residential of certain property described as being in the East ¼ of Section 18; Township 81 North; Range 7 West of the 5th P.M. in Johnson County, Iowa (This property is located on the west side of Seneca Road NW, approximately ¼ of a mile east of its intersection with Blain Cemetery Road NW in Jefferson Twp. ). b) Motion setting public hearing for Conditional Use Permit CU9808 of James and Katherine Andersen. c) Other 8. 10:00 a.m. - Public Hearing on Conditional Use Permit application: a) Discussion/action re: the following Conditional Use Permit: Application CU9807 of Lynelle Mellecker requesting approval of a Conditional Use Permit to operate a Home Business for pet grooming on property described as Lot 1 of Breezy Hill Subdivision, located in SW ¼ of Section 6; Township 78 North; Range 6 West of the 5th P.M. in Johnson County, Iowa (This property is located at 4760 Maier Avenue SW, approximately 900' north of 480th Street SW on the east side of Maier Avenue SW in Liberty Twp.). 1Z/30/98 09~85:1q 319-354-4213 -> 3193565889 I0~ CI~ Cl~g Page 883 Agenda 12-31-98 Page 3 9. Business from the County Attorney a) Discussion/action re: County's Plan Document for Deferred Compensation Plans. b) Report/discussion/action re: Settlement Stipulation in Oakes v. Johnson County. c) Discussion/action re: disciplinary grievance from the Johnson County Sheriff's Office. d) Other 10. Adjourn to informal meeting a) Reports and inquiries from the County Attomey b) Inquiries and reports from the public c) Reports and inquiries from the members of the Board of Supervisors d) Other e) Report/discussion re: possible purchase of real estate on Mall drive including executive session regarding price. 11. Adjournment 12/38/98 14:33:41 319-354-4213 -> 3153565889 IINR CITY CL]i~R Page: I~1 JOimson County IOWA m~ BOARD OF SUPERVISORS Charlie Duffy Jonathan Jordahl Mike Lehman Sally StuBman JOHNSON COUNTY BOARD OF SUPERVISORS = FORMAL ORGANIZATIONAL MEETING Agenda January 4, 1999 Call to order 9:00 a.m. Election of chairperson and vice-chairperson Motion setting meeting days and times 4. Appointmgnt to the Sixth Judicial District Department of Correctional Services Board of Directors. 5. Discussion/action re: designation of official newspapers of Johnson County. 6. Discussion/action re: appointment to Iowa City Area Chamber of Commerce. 7. Adjournment 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 354-4213 ANN UAL RE PORT O F BOARDS ~ COMMISSIONS Fiscal Year 19 9 8 Ci[y of iowa Ci[y, Iowa TABLE OF CONTENTS Page Airport Commission ........................................................................................................................1 Airport Zoning Board of AdjuStment ...............................................................................................3 Airport Zoning Commission ............................................................................................................5 Animal Control Advisory Board ........................................... ............................................................7 Board of Adjustment ......; ...............................................................................................................9 Board of Appeals ...........................................................................................................................11 Board of Library Trustees ...............................................................................................................13 Board of Review ............................................................................................; .................................15 Broadband Telecommunications Commission ..............................................................................17 Civil Service Commission ...............................................................................................................19 Design Review Committee .............................................................................................................21 Historic Preservation Commission .................................................................................; ...............23 Housing and Community Development Commission ......... : .........................................................27 Human Rights Commission ............................................................................................................29 Parks and Recreation Commission ...............................................................................................35 Planning and Zoning Commission .................................................................................................37 Police Citizen's Review Board ........................................................................................................43 Public Art Advisory Committee .......................................................................................................47 Riverfront and Natural Areas Commission ....................................................................................49 Senior Center Commission ............................................................................................................51 AIRPORT COMMISSION GENERAL RESPONSIBILITIES The Iowa City Municipal Airport Commission is a five-member commission responsible for formulating policy and directing administration of the Iowa City Municipal Airport as a public facility in accordance with local, Iowa Department of Transportation and the Federal Aviation Administration regulations. The Commission was established by public referendum under Iowa Code in 1941. The Commissioners are appointed by the Mayor and approved by the City Council, with a six (6) year term of office. The Airport Commission meets monthly, with additional meetings as required. ACCOMPLISHMENTS IN FISCAL YEAR 1998 Continued work on the land acquisition and easement project. · Passed and adopted the Airport commercial business minimum standards. · Passed and adopted the Airport Aimraft Emergency Plan. · Completed the SE T-hangar building. · Sponsored the seventeenth annual Airport Open House. · Continued with plans to develop and lease approximately 55 acres of Airport property to increase Airport revenue. · Received a grant from the Iowa Department of Transportation to purchase new aviation radio equipment. · Passed and adopted a new policy concerning the operation of ultralight aircraft. · Applied for an Iowa Department of Transportation grant for two controlled access gates. ~ Initiated plans to renovate the Airport Terminal Building. · Initiated plans to build a new FBO hangar. · Initiated plans to install a new fuel site. · Initiated negotiations for a new jet charter service. · PLANS FOR FISCAL YEAR 1999 · Complete the Land Acquisition and Easement project. · Build a new 120' by 140' FBO hangar. · Install controlled access gates. · Complete plans to renovate the Airport Terminal. 1 Continue development of the North Commercial area. Develop a five-year business strategy plan. · Replace the Airport entrance sign. · Implement the projects in the 1996 Master Plan as FAA and IDOT funding becomes available. · Develop site for Iowa Jet Services. · Sponsor eighteenth annual Airport open House. · Develop new Public Works site. PLANNED PROJECTS · Completing the land acquisition and easement project is a priority. All the properties affected have been identified and are in vadous stages of acquisition. One mobile home park has been purchased, and relocation of the tenants will begin immediately. · Proposals have been received to design the infrastructure for the North Commercial area. The design should be completed by January of 1999. The projected timetable is to build the road and utilities in the spdng of 1999. The property will be leased on long-term leases to several developers. · The Public Works Department is moving from its current location on the corner of Highway 6 and Riverside Ddve to a location in the southeast comer of the Airport. Several City services may be consolidated at this site. COMMISSION MEMBERS Howard Horan, Chairperson Rick Mascad, Vice Chairperson/Secretary Tom Bender Pat Foster Mark Anderson Ronald J. O'Neil, Airport Manager 2 IOWA CITY- JOHNSON COUNTY AIRPORT ZONING.BOARD OF ADJUSTMENT GENERAL RESPONSIBILITIES In accordance with Chapter 329 of the Code of Iowa, the Board of Supervisors of Johnson County and the City Council of Iowa City have co-established the Johnson County-Iowa City Airport Zoning Board of Adjustment. It is the duty of this Board to hear and decide appeals where it is alleged that there has been an error in any administrative action in the enforcement of the ordinance, and to hear and decide on special exceptions that are specifically provided for in the ordinance and to authorize variances from the terms of the ordinance on appeal in specific cases. ACCOMPLISHMENTS IN FISCAL YEAR 1998 The Board did not receive any appeals, requests for exceptions or requests for variances during the 1997-98 year. In February, the Board elected Richard Blum as Chairperson. PLANS FOR FISCAL YEAR 1999 The Board will respond to appeals and other requests as it receives them and will make recommendations regarding the Zoning Ordinance. BOARD MEMBERS Richard Blum, Chair Stephen Radosevich Eldon Moss Karen Countryman Sue Bender 3 IOWA CITY-JOHNSON COUNTY AIRPORT ZONING COMMISSION GENERAL RESPONSIBILITIES In accordance with Chapter 329 of the Code of Iowa, the Board of Supervisors of Johnson County and the City Council of Iowa City have co-established the Johnson County-Iowa City Airport Zoning Commission. It is the duty of the Commission to advise and make recommendations to the Board of Supervisors and the City Council as to the appropriate zoning requirements and other matters pertaining to the physical development of areas of the county and the city surrounding the Iowa City Municipal Airport, so as to maximize compatibility between airport uses and the uses of the adjacent land. ACCOMPLISHMENTS IN FISCAL YEAR 1998 The Commission did not meet in FY98. PLANS FISCAL YEAR 1999 As Iowa City expands to the south and west, a careful analysis must be made of the impact to the Iowa City Airport. The Commission will review the zoning in the approaches to the runways at the Iowa City Airport and will develop recommendations for zoning in the approach areas to prevent uses incompatible with airport operations. The Commission will work with the Planning and Community Development Department to establish the most beneficial use of airport land for development. The land uses must be compatible with airport uses and with surrounding property uses. This Commission will review the proposed zoning changes to be requested by the Iowa City Airport Commission for industrial development of airport property. Implementation of the 1996 Master Plan may require some zoning review. COMMISSION MEMBERS Richard Blum, Chairperson Pat Foster Don Sehr Kae Wild 5 ANIMAL CONTROL, ADVISORY BOARD. GENERAL RESPONSIBILITIES To provide such recommendations and advice as are required by the 28E agreement, or as may be requested by the City Council or City Manager of Iowa City or by the City Council or City Administrator of Coralville. ACCOMPLISHMENTS IN FISCAL YEAR 1998 · Renovation project was completed giving the shelter facility a new look. Additional space was obtained for cat cages and confinement of animals. New floors, fixtures, air and heating systems were installed. An employee lounge and shower/locker room were included in this project. · Formulated plans and drawings related to the outside cat enclosure which will be funded by the bequest money. · Painted the outside of the front lobby and public bathroom. · Through advertising efforts and annual Adoptathon/open house, adopted out over fifty animals to new homes. · Obtained Chemical Immobilization certification training for two officers. · Implemented new volunteer program with a volunteer coordinator from the Humane Society. · Implemented a Shelter Spay and Neuter Fund through increased unaltered license fees. With this fund, shelter animals can now be spayed or neutered prior to adoption making them more desirable pets, · With new part-time clerk position, we were able to increase our efficiency and service to the public. · To increase access and efficiency and better serve the public, we started bike patrols for leash law violations in the City parks. PLANS FOR FISCAL YEAR 1999 · Complete outdoor cat area. · Implement microchipping of all shelter animals to increase owner reclaim success. · Study ways to increase adoptions with the possible implementation of mobile adoption centers and joint ventures with pet shops displaying available animals. · Increase the number of shelter animals spayed and neutered prior to adoption. · Present formal bid to local veterinarians for emergency and other services. · Implement animal care classes to be offered to the general public. BOARD MEMBERS Diana Lundell, Chair Janet Ashman Dennis Cowles Julie Seal Martin Shafer BOARD OF ADJUSTMENT GENERAL RESPONSIBILITIES The Board of Adjustment is empowered through Chapter 414 of the Code of Iowa and Section 14-4B of the Iowa City Code to grant special exceptions as provided in the Zoning Chapter and to hear appeals to decisions made in the enforcement of the Zoning Chapter. The Board has the authority to allow variances to the Zoning Chapter for individual properties where provisions of the Chapter impose a unique and unnecessary hardship on the property owner and where the granting of a variance is not contrary to the intent of the Zoning Chapter or to the public interest. The Board may also submit recommendations to the Planning and Zoning Commission and the City Council regarding amendments to the Zoning Chapter. The Board is a quasi-judicial body whose decisions may be appealed directly to District Court. ACCOMPLISHMENTS IN FISCAL YEAR 1998 The Board of Adjustment met 10 times during FY98 and made the following decisions: Special Exceptions: 3 approved, 15 approved with conditions, 5 denied, 1 amended, 1 extended, 1 withdrawn; Variances: 1 approved with conditions, 1 denied and 1 extended; Appeals: 0 The Board's decisions in FY98 resulted in: · Allowing the construction of two four-unit eider congregate residences in the Medium Density Single-Family Residential (RS-8) zone · Permitting a density variance for a rooming house for collegiate women in the Neighborhood Conservation Residential (RNC-20) zone Allowing two clubs to be established; the Moose Lodge in the Medium Density Multi-Family Residential (RM-20) zone and a private recreational facility for a residential development in the Rural Residential (RR-1) zone Reducing off-street parking in two cases; for a new insurance sales office in the Intensive Commercial (C1-1) zone and for a historic, multi-family residential property, the Park House Hotel, in the Planned High Density Multi-Family Residential (PRM) zone Modifying the front yard requirements in 1 case to allow a new residence to remain as constructed in the RS-8 zone and the rear yard requirements in I case for a bedroom/laundry room addition in the Low Density Single-Family Residential (RS-5) zone · Permitting parking on a separate lot in 2 cases for residential uses in Multi-Family Residential zones · Allowing 3 auto and truck-oriented uses (a car rental agency, and drive-through facilities for a fast food restaurant and for a pharmacy) in the Community Commercial (CC-2) zone · Permitting a cement plant to be established in the General Industrial (I-1) zone · Allowing two religious institutions to be expanded in the RS-5 zone 9 · Permitting construction of a single-family home on a nonconforming lot of record in the RS-5 zone · Permitting a restaurant with an occupancy load over 1 O0 and off-street parking in excess of 110% of the requirements in the Neighborhood Commercial (CN-1) zone PLANS FOR FISCAL YEAR 1999 The Board will continue to consider appeals, special exceptions and variances to the Zoning Chapter as they are requested and to make recommendations to the Planning and Zoning Commission and the City Council regarding the Zoning Chapter. BOARD MEMBERS William Haigh, Chairperson Susan Bender, Vice Chairperson Lowell Brandt T.J. Brandt Kate Corcoran 10 BOARD OF APPEALS GENERAL RESPONSIBILITIES The responsibility of the Board of Appeals as set by City ordinance is to review the Uniform Building Code, the Uniform Fire Code, the Uniform Plumbing Code, the Uniform Mechanical Code, the National Electrical Code, and the Uniform Code for the Abatement of Dangerous Buildings and recommend amendments for these regulatory codes; to assist the building official in making interpretations; to hear appeals for any person that is aggrieved by a decision of the building official and pass judgement on that appeal; and to consider alternate materials and methods of construction. The Board consists of seven citizens who live within the corporate limits of the City of Iowa City. ACCOMPLISHMENTS IN FISCAL YEAR 1998 · The Board heard six requests for variances from the Housing Code. Four were granted, two denied. · The Board heard nine requests for modifications of the Building Code. Six were approved, three denied. · The Board heard two requests for code amendments. One was approved, the other denied. · The Board worked with the developer to continue the restoration and renovation of the historic structure at 130 Jefferson Street. · The Board initiated the process to amend and adopt the 1997 codes. PLANS FOR FISCAL YEAR 1999: · Continue to work with the Home Builders Association to clarify code issues. · Continue the process to amend and adopt the 1997 codes. · Continue to hear appeals, requests for variances and modification, requests for alternate materials and methods of construction and requests for code amendments. BOARD MEMBERS Robert Carlson, Chairperson Tom Werderitsch John Roffman Anna Buss C. Wayne Maas John Staska Gary Haman 11 BOARD OF LIBRARY TRUSTEES. GENERAL RESPONSIBILITIES The Board of Trustees of the Public Library is a semi-autonomous body of nine persons empowered by state law and city ordinance to act as the governing body of the library. The Board's specific list of legal responsibilities includes: determining the goals and objectives of the Library in order to plan and carry out library services; determining and adopting written policies to govern all aspects of the operation of the Library; preparing an annual budget and having exclusive control of all monies appropriated by the City Council and the Johnson County Board of Supervisors or given to the library through gifts, bequests, contracts, grants or awards; employing a competent staff to administer its policies and carry out its programs. The Board is also an arm of City Government with members appointed by the City Council and its principal operating funds approved by the City Council. The Board therefore seeks at all times to work in harmony with City policies in all areas that do not conflict with its statutory powers. ACCOMPLISHMENTS IN FISCAL YEAR 1998 After request for November 1997 referendum denied, urged Council to find an acceptable resolution to operating cost issues. Supported Council decision to seek a sales tax approval to support both capital and operating cost of new facility. Worked with CenterSpace representatives on a joint committee to share information and get issues to the ballot. Completed Library's centennial by hosting a reception for all former Board members and publication of library history, A Century of Stories, by Lolly Eggers · Successfully sought funding to keep the Library open Sunday all year long. · Conducted a community survey in preparation for next long-range planning cycle and held focus groups to gather information on the building project. · Budgeted for staff and equipment needed to support two remote drop off sites for return of Library materials in FY99. · Accepted state grant to fund installation of an electronic information kiosk. Kiosk installed at Sycamore Mall in June. · Adopted update to strategic plan and reviewed bi-annual progress reports. · Reviewed Internet policy and directed a campaign to inform parents about Internet access and assist families' use of Internet resources. · Reviewed and revised policies related to Policy Making, Membership, Viewing & Listening, Copyright, and Community Relations. · Approved grant submittals to the Carver Trust and the Gates Foundation, both of which were funded. · Supported state-wide efforts to increase state aid to public libraries. 13 · Increased opportunities for Board members to learn about functional areas of the Library through staff reports and demonstrations. · Replaced Library roof. · Secured state funding of ICN interactive meeting room by requesting local funding needed. Gave notice to PATV to vacate space needed for this facility. PLANS FOR FISCAL YEAR 1999 · Work with Council and Campaign Committee to provide clear and accurate information on Library needs to secure a successful sales tax vote in March, 1999. · Implement and publicize new drop off book retum sites. · Participate fully in strategic planning process. · Use results of community survey to help plan Library services. · Continue efforts to educate the community, particularly families with children, on use of the World Wide Web. · Open ICN meeting room and initiate appropriate policy changes. · Support technology changes of new automated system and implementation of Gates and Carver grants. · Monitor use of new kiosk. · ReView orientation process for new Board members. · Support state-wide efforts to increase state aid to public libraries. · Continue to explore ways to improve the parking for Library users. · Review policies as needed. · Encourage cooperation with areas libraries and organizations, including the Johnson County Community Networking Group. · Assist the Friends Foundation in their efforts to increase visibility prior to a capital campaign. BOARD MEMBERS K. Jesse Singerman, President Linda Dellsperger Stephen Greenleaf Mark Martin Margaret Cox Philip Hubbard Mary McMurray Lisa Parker Anne Spencer Jim Swaim Charles Traw 14 BOARD OF REVIEW GENERAL RESPONSIBILITIES The Board of Review is established and governed by the Code of Iowa, Chapters 441.31 to 441.44, for the purpose of equalizing assessments by raising or lowering individual assessments as established by the assessor. The Board also makes the final rulings each year on exempt properties. The Iowa Department of Revenue & Finance issues to the Board of Review a manual to guide them in their work, along with forms for the original meeting, daily meetings and the final meeting. The Board must also file with the State Director of Revenue & Finance within 15 days of adjournment, a report on their session. The Board's meetings are subject to the open meetings law. Since it is extremely important that the Board keep accurate minutes of its proceedings, the Board has a separate clerk to keep these minutes. The Board must also include in their written notice to the petitioner the specific reasons for their actions. ACCOMPLISHMENTS IN FISCAL YEAR 1998 The following is a report on the activities of the Iowa City Board of Review since adjournment on May 23, 1997. · The Iowa City Board of Review met on three days dudng the period of May 1 to May 21, 1998. The Board received a total of ten petitions. These have been broken down into classification along with their outcome, and listed below. 9 Residential 8 Upheld I Denied I Commercial 1 Upheld 0 Denied 0 Agricultural 0 Upheld 0 Denied _0 Industrial 0 Upheld 0 Denied 10 Total 9 Upheld I Denied · In addition to these ten petitions, the Board reduced eight residential and raised four residential properties at the request of the assessor or on their own volition. These were due to late inspections of estimated listing of properties, or due to comparable properties being changed by the Board. · By the filing deadline of June 20, 1998, no appeals were filed in District Court. · Three court cases were set for tdal dudng FY98 and have been continued to FY99. Two cases were dismissed and two were settled in FY98. · Iowa City received equalization orders on agricultural property for 1997, but no protests were received. Therefore, the Board did not have to meet in equalization session. PLANS FOR FISCAL YEAR 1999 Since the Board of Review hears only protests brought to them by others, there is no way to predict the amount of work for next year. However, next year is a reassessment year, and the workload is expected to be much heavier than the session just finished. BOARD OF REVIEW MEMBERS Haywood Belle, Chairperson Ernie Galer Janice Sweet, Clerk Jack Yanaush 15 BROADBAND TELECOMMUNICATIONS COMMISSION GENERAL RESPONSIBILITIES The Broadband Telecommunications Commission (BTC) is a city commission comprised of five Iowa Citians and is mandated to facilitate and to regulate the smooth and effective development and operation of the City's Broadband Telecommunications Network (BTN) tl~e City's cable television system, as well as advise on telecommunications related matters. The Commission makes its recommendations to City Council in matters pertaining to the BTN, resolves disputes about the operation of the BTN, conducts periodic evaluations of the BTN operation, and in general facilitates BTN use by the citizens of Iowa City, which includes the promotion and facilitation of the access channels and community programming. ACCOMPLISHMENTS IN FISCAL YEAR 1998 · Assisted subscribers in retaining Univision for the Iowa City area. · Facilitated challenges regarding TCI's rate increases where possible and appropriate. Oversees and facilitates the Community Television Service (CTS) Community Programming effort, a new service offered through the Cable TV Division. The CTS continues to be very successful in its service, which is developing programming for community organizations. Continued overseeing the allocation of local programming fee (pass through) funds to benefit all local access channels and providers. Funding recommendations am made by the Community Television Group (CTG), a group representing all access channels and the Senior Center. · Finished PATV's public access performance guidelines. This is a tool that will be used in conjunction with the contract with PATV to evaluate their performance. Received progress reports from the Educational Access Channel 11, Library Access Channel 10, Public Access Channel 2 and Government Access Channel 4. Channel 4 has aired 312 new programs during the last year. The Media Unit produced 149 of those programs. The Community Programmer, under the Media Unit, produced 55 new programs. InfoVision, the interactive service on Channel 4, continues to receive many citizen calls, averaging 2,600 calls per month and about 4.5 calls per user. Channel 11 produces the School Board meetings, among other shows. Channel 10 produces Storytime, among other shows from ICPL Room A. SCTV produces Mature Focus and a range of programming for senior citizens. · Monitored the development of a new Channel 4 activity called The Avatar Project. · Monitored the collection of the franchise fee from the grantee and assisted in determining how those funds should be spent. · Received and reviewed subscriber complaints reported by the Cable TV Administrator. Over 150 complaints were received and processed in the last year. 17 Monitored developments in state legislation, the FCC, and the courts that were cable TV and telecommunications related. The BTC oversaw the development of a Telecommunications Ordinance that was nearly completed pdor to the passage of the state law · making substantial revisions of this proposed ordinance necessary. Monitored PATV via reports presented by the PATV Director and/or PATV Chairperson. PATV has cablecast 497 new programs in the last year, produced with the use of PATV's equipment. · Promoted the growth and development of Iowa City's access channels. PLANS FOR FISCAL YEAR 1999 · Facilitate the development of cable TV competition in Iowa City. · Facilitate the development of a Telecommunications Ordinance for Iowa City. · Continued oversight regarding TCI's cable TV plant rebuild completion. · Oversee long-term plans and make recommendations concerning formation of a Joint Telecommunications Facility. · Attend PATV meetings. · Monitor performance guidelines for PATV, per the new PATV performance guidelines. · Continue to monitor cable company performance to ensure compliance with the Iowa City cable ordinance and contractual agreements. · Proceed with the rate regulation oversight and process according to FCC rules. · Continued oversight and facilitation of community programming services and allocate local programming fee (pass through) funds as approved by Council. COMMISSION MEMBERS Cordell Jeppsen, Chair Betty McKray, Vice Chair Steve Hoch Cathy Weingeist James Pusack 18 CIVIL SERVICE COMMISSION GENERAL RESPONSIBILITIES Chapter 400 of the Code of Iowa and Section 2-111, Code of Ordinances, establish and govern the Civil Service Commission. Three citizens who are residents of the city are appointed by the City Council to serve four-year terms. The Commission establishes and publishes rules relating to examinations for civil service positions, establishes guidelines for conducting such examinations, and certifies lists of persons eligible for appointment to respective positions. The Commission has jurisdiction to hear appeals and determine all matters involving the rights of employees under civil service law and may affirm, modify or reverse any administrative action on its merits. The Commission meets when necessary. ACCOMPLISHMENTS IN FISCAL YEAR 1998 In maintaining full compliance with Code of Iowa Chapter 400, development and use of Civil Service selection procedures continued for all covered entry level and promotional positions on a City-wide basis. Forty-one positions were filled from a total of 1,111 applicants for non-Police and Fire Civil Service covered positions A certified list of 12 was approved by the Civil Service Commission for the position of Police Officer. One hundred thirty-three applications were mailed to individuals who expressed interest in the position. One hundred fifteen applications were completed and returned for this position, 66 applicants took the written test, 51 applicants took the agility test and 43 applicants were interviewed. · Promotional testing was conducted for command positions in the Fire Department. Lists were certified for the positions of Battalion Chief, Captain and Lieutenant. · There was one disciplinary appeal to the Commission dudng FY98 which was dismissed for lack of jurisdiction because the appeal was not timely filed. PLANS FOR FISCAL YEAR 1999 During FY98, Commissioners will oversee the selection process for Police Officer, as well as promotional testing for positions in the Police and Fire Department as necessary. COMMISSION MEMBERS Michael W. Kennedy, Chair Lyra W. Dickerson Susan Dulek 19 DESIGN REVIEW COMMITTEE GENERAL RESPONSIBILITIES The Design Review Committee is comprised of seven citizens who make recommendations to the City Council based on review of preliminary and final design plans for downtown urban renewal parcels, Near Southside urban revitalization projects, as well as general design plans for proposed public improvements in these areas. In addition, the Committee reviews design plans and makes recommendations to City Council for structures which extend into City Plaza. ACCOMPLISHMENTS IN FISCAL YEAR 1998 · Reviewed and recommended to the City Council approval of the exterior renovation to Old Capitol Mall; approval of the design of the Dain-Rauscher exterior signage. · Reviewed and evaluated mobile cart design as shown in the applications for City Plaza vending permits. This is part of the permitting process for vendors. · Reviewed preliminary plans for the Downtown Streetscape Project. · Representatives from the Committee participated on the Chamber of Commerce Banner Committee and the Art Advisory Committee. · Held 9 regular and special Committee meetings. PLANS FOR FISCAL YEAR 1999 · Continue to review design plans and make recommendations to the City construction and rehabilitation projects within the Committee's review authority. · Continue to prepare first design review district report and ordinance. Council for new Continue to educate the community regarding the benefits of good design and design review and regarding techniques on achieving good design. COMMFr'rEE MEMBERS Bill Nowysz (Licensed Architect) Randy Rohovit (At Large) Tara Cronbaugh (Business and/or Property Owner) Vacant (Licensed Architect) Vacant (Designer or Building Trade Professional) Vacant (Designer or Building Trade Professional) Vacant (Business and/or Property Owner) 21 HISTORIC PRESERVATION. COMMISSION GENERAL RESPONSIBILITIES The ten-member Iowa City Historic Preservation Commission is authorized to conduct studies for the identification and designation of local historic districts, conservation districts and historic landmarks. The Commission either proceeds on its own initiative or upon receipt of a petition from any person, group or association. The Commission furthers the efforts of historic preservation in the City by making recommenda- tions to the City Council and City commissions and boards on preservation issues by encouraging the protection and enhancement of structures, objects, or sites with historical, architectural or cultural value; and by encouraging persons and organizations to become involved in preservation activities. The Commission reviews applications for housing rehabilitation and rental rehabilitation assistance through the Community Development Block Grant Program to evaluate the effects of the proposed projects on properties over 50 years old. Modifications of activities are recommend- ed in instances where the proposed alterations would have a negative impact upon the historic or architectural qualities of structures which are determined to be eligible for the National Register of Historic Places. The Iowa City Historic Preservation Commission is committed to working with other preservation organizations to implement a strong educational program designed to increase Iowa City residents' awareness and sensitivity to the cultural, architectural, and historical value of local structures, neighborhoods and districts. ACCOMPLISHMENTS IN FISCAL YEAR 1998 · Supervised the completion of an architectural-historical survey and evaluation of the Longfellow Neighborhoed, which was partially funded by grants through the Historic Resource Development Program (HRDP) and the Certified Local Government (CLG) program. The Commission retained the services of Molly Myers Naumann to conduct the two-phase survey. The survey report recommends the designation of a Longfellow Historic District, containing approximately 220 properties, and several conservation districts. · Supervised the nomination of the College Green and East College Street Historic Districts to the National Register of Historic Places. Consultants David Arbogast and Patricia Eckhardt have completed the nominations for the two districts, which were listed on the National Register in July 1997. The project was partially funded by a Historic Resources Development Program grant of $2,500. · Supervised the survey and evaluation of the portion of the 1839 Original Town Plat that lies north of Davenport Street between Linn and Governor Streets. Tallgrass Historians, LC completed the survey, which resulted in recommendations for two small historic districts and a number of historic landmarks. A $9,000 Certified Local Government grant was obtained to assist in the completion of this survey. · Received a $10,000 Historic Resources Development Program grant to fund Phase II of the Original Town Plat survey, covering property bounded by Davenport Street, Governor Street, Jefferson Street, and Linn Street. Svendsen-Tyler Inc. of Sarona, Wisconsin has been hired by the Commission to complete the survey, which should be completed in FY99. 23 Applied for a $10,000 HRDP grant to assist in the survey of the Early Neighborhood Northeast of the Original Town Plat, Phase III. If funded, this project would complete the Commission's survey of the Northside and Goosetown neighborhoods. · Initiated the preparation of nomination forms to list the Emma Harvat House at 332 E. Davenport Street on the National Register of Histodc Places. This project is being partially funded by a Northside Neighborhood PIN grant and a donation from Friends of Historic Preservation. · Substantially completed the installation of historic landmark plaques on 28 of the 36 Iowa City histodc landmark properties. All property owners who were interested in participating have received or will receive plaques. · Continued to advise the Department of Public Works, the Department of Planning and Community Development, and the City Council about the historical importance of the Montgomery-Butler Residence. The City completed the need to consider stabilizing and protecting it for future preservation. · Initiated negotiations with Mercy. Hospital regarding the future of a number of historically significant buildings on the east side of Gilbert Street, between Market Street and Bloomington Street. Discussions have included the possibility of preserving the buildings in place or moving them to another site. · Worked with the Board of Appeals to consider adopting the Uniform Building Code (UBC) for Building Conservation for use when dealing with older buildings. · Observed National Historic Preservation Week with an awards program at the Masonic Temple on May 13. The program was co-sponsored by Friends of Historic Preservation, the Johnson County Histodc Preservation Commission and the Johnson County Historical Society. Historic Preservation Awards were presented to seven property owners in the category of "Painting and Exterior Finishes," four property owners in the category of "New Additions/Construction," and seven property owners in the category of "Rehabilitation." The Commission also reformatted the program so that participating projects were presented in a more positive way. · Pursuant to the Historic Preservation Ordinance, the Commission reviewed and approved 16 certificates of appropriateness for additions and alterations of .residences in the Summit Street, Woodlawn, Brown Street, College Green, East College Street, and Moffitt Cottage Historic Districts. · Eval~Jated three housing and rental rehabilitation projects for compliance with Section 106 of the National Historic Preservation Act. · Held twelve regular and five special meetings. Also held two neighborhood meetings in association with the Longfellow and Original Town Plat survey projects. PLANS FOR FISCAL YEAR 1999 · Conduct annual review sessions for the purpose of ensuring implementation and updating of the Iowa City Historic Preservation Plan. · Pursue the designation of the proposed Longfellow Histodc District as an Iowa City historic district. · Pursue the designation of the first Iowa City conservation district. · Consider pursuing recommendations contained in the Dubuque Street/Linn Street Corridor survey report. 24 · Research project proposals for grant funding from sources such as the Certified Local Govemment (CLG) program, the Historic Resource Development Program (HRDP) and the National Trust for Historic Preservation. · As recommended by the Historic Preservation Plan, consider additional area surveys for the Kirkwood Avenue, Manville Heights, and Downtown areas, and to study fraternity and sorority houses in Iowa City. Begin fundraising and planning for the rehabilitation and reuse of the Montgomery-Butler House. · Review and update the Commission's "Procedures and Guidelines for Review of Projects in Historic Districts," bylaws, and public notice and appeal provisions of the Historic Preservation Ordinance. · Review the Historic Preservation Ordinance for proposed updating, amending and tightening. Research and prepare nominations for the second series of Iowa City Historic Landmarks. · Update and distribute educational material such as the Iowa Citv Neiahborhood Desian Book and A Guide to Historic Iowa City. · Continue to advise City Council and other boards and commissions regarding matters of historic preservation policy. · Continue to review applications for Certificates of Appropriateness or Certificates of No Material Effect and to review housing and rental rehabilitation projects involving federal funds. · Prepare for the 1999 Historic Preservation Awards Program and for Preservation Week activities. · Continue liaison and cooperation with the Iowa City City Council, Johnson County Board of Supervisors, Iowa City/Coralville Convention and Visitors Bureau, Johnson County Historical Society, Johnson County Historic Preservation Commission, State Historical Society of Iowa, and Friends of Historic Preservation. COMMISSION MEMBERS Betty Kelly, Vice Chairperson Mike Gunn, Summit Street District Representative Lars Anderson Doris Malkmus, Chairperson, Moffitt Cottage District Representative Trudy Day Michaelanne Widness (vacant), Brown Street District Representative (vacant), Woodlawn District Representative Frank Gersh, East College Street District Representative Pamela Michaud, College Green District Representative Reference 1. City of Iowa City Code of Ordinances: 14-4C-1 to 14-4C-10, Histodc Preservation Regulations; 14-6J-3 Historic Preservation Oveday Zone, and 14-6,1-4 Conservation Oveday Zone 2. Bylaws of Iowa City Histodc Preservation Commission. 25 HOUSING AND COMMUNITY DEVELOPMENT COMMISSION GENERAL RESPONSIBILITIES The Housing and Community Development Commission (HCDC) consists of nine residents of Iowa City appointed by the City Council. They represent, as nearly as possible, a cross-section of the Iowa City population in background, ideas, geographic location, age and socioeconomic status. Committee members serve for three years. The purpose of HCDC is to advise the Council on community needs in general and on the use of Community Development Block Grant (CDBG) and HOME Investment Partnership program (HOME) funds in particular, from a citizen viewpoint. To accomplish this the Commission provides systematic communication between citizens and policymakers with regard to community development projects. The Commission's work has been primarily directed at developing, coordinating, and reviewing the City's activities carried out in conjunction with the City's Consolidated Plan (CITY STEPS). In addition, the Commission reviews CD Division and Iowa City Housing Authority policies and periodically makes recommendations to the Council regarding these policies. ACCOMPLISHMENTS IN FISCAL YEAR 1998 CDBG and HOME funds are allocated in conjunction with the City's fiscal year. The HCDC advertised the availability of funds for FY99 and held two public meetings to receive proposals. HCDC utilized a systematic process of funding allocation and held four meetings to hear and rank proposals and allocate CDBG and HOME funds. A total of $1.7 million was allocated to 15 projects, plus aid to human service agencies, program administration, and planning and contingency reserves for FY99. The following is a list of the FY99 projects: Business Expansion -Torus Precision Optics Facility Rehabilitation - N Neighborhood Centers of Johnson County Shelter Rehabilitation - Emergency Housing Project Facility Rehabilitation - Community Mental Health Center Acquisition of Building - Iowa Center for AIDS Resources and Education Furniture Project - Domestic Violence Intervention Program Transitional Housing Support Services - Hawkeye Area Community Action Program Transitional Housing Support Services - Successful Living Operational Support - Aid to Human Service Agencies Small Repair Program - Eldedy Services Agency Housing Rehabilitation - City of Iowa City Acquisition and Rehab - Greater Iowa City Housing Fellowship First Home Program - City of Iowa City Senior Rental Housing Construction - Riverview Place Apartments Tenant-Based Rent Assistance - Iowa City Housing Authority Tenant to Owner Program - Iowa City Housing Authority To ensure that community needs are met, HCDC members monitored projects throughout the year. HCDC members also organized the annual Iowa City Community Development Celebration which featured an awards ceremony honoring outstanding CDBG and HOME recipients and contractors. The FY98 projects that were completed are: Microenterprise Training - Institute for Social and Economic Development (46 people) Microenterprise Training - Small Business Development Center (76 people) Center Enhancement - United Action for Youth (1406 people) City of Iowa City- Housing Rehabilitation (33 projects completed) Elderly Services Agency Small Repair Program (27 projects) Job Training - East Central Iowa Employment & Training Consortium (13 people) Fumiture Project - Domestic Violence Intervention Program (181 households) Youth Leadership Program - Community Corrections Improvement Assoc. (104 people) Support Services for Transitional Housing - Emergency Housing Project (55 people) Floor Improvements - Emergency Housing Project (877 people) Aid to Human Service Agencies (4,681 people) Emergency Stove Replacement- HACAP (14 households) Acquisition and Rehab - Greater Iowa City Housing Fellowship - (10 units) Manufactured Home Fire Safety - Iowa City Fire Dept, & University of Iowa Burn Center (83 households) PLANS FOR FISCAL YEAR 1999 The monitoring of all ongoing projects as well as FY99 projects will continue. The commission will continue to assess Iowa City's community development needs for housing, jobs, and services for low and moderate income residents, and to promote public and private efforts to meet such needs. COMMISSION MEMBERS Gretchen Schmuch, Chair William Stewart, Vice Chair Dan Coleman Denita Gadson Rick House Sandy Kuhlmann Jayne Moraski Kathleen Renquist 28 HUMAN RIGHTS COMMISSION GENERAL RESPONSIBILITIES The Iowa City Human Rights Commission enforces the Human Rights Ordinance, Title 2, Iowa City Municipal Code. The Human Rights Ordinance is Iowa City's anti-discrimination law. The law gives the Human Rights Commission the authority to investigate allegations of discrimination in the areas of employment, credit transactions, education, public accommodations and housing. It is the mission of the Human Rights Commission to eradicate discrimination in Iowa City, based on age, color, creed, disability, marital status, national origin, race, religion, sexual orientation or gender identity. In the area of housing, discrimination based on familial status, presence or absence of dependents or public assistance source of income is also prohibited. The Human Rights Ordinance gives the Commission the authority to enforce the law prohibiting discrimination and upon a finding of probable cause, to conciliate an agreement between the parties involved in a complaint. The Commission also has the responsibility of educating the public on the various forms of discrimination that exist in the Iowa City area and protecting citizens from unfounded charges of discrimination. The Human Rights Commission is a quasi-judicial body composed of nine volunteer members appointed by the City Council. Each member serves a three year term. Appointments to the Human Rights Commission take into consideration men and women of various racial, religious, cultural and socio-economic groups in Iowa City. The Commission meets once each month at 7:00 p.m. in the lobby conference room in the Civic Center. The meeting site is accessible to persons with disabilities. ACCOMPLISHMENTS IN FISCAL YEAR 1998 Continued with the human rights movie series which started in fiscal year 97. Movies shown this past fiscal year with human rights themes included To Kill A Mockingbird and My Left Foot. · Attended American Law Institute/American Bar Association Employment Law Conference (Santa Fe, July 1997). Human Rights - U.S.A. conference in Washington D.C. Presentation on Iowa City and its Human Rights Ordinance. Personal invitation extended by Human Rights U.S.A. and expenses funded by the Ford Foundation. (July 1997) Requested the Iowa Civil Rights Commission discuss the issue of recommending to the legislature the addition of sexual orientation to the protected categories in the Iowa Civil Right Act. (August 1997) Set up hate crime display in the Iowa City Public Library in September 1997 following a criminal mischief incident in which property was defaced with anti-gay statements. The display included examples of hate crimes, a description of the law, and penalties for particular acts. A Commissioner spoke to the University of Iowa's LesBiGayTrans student group about the Human Rights Commission in September, 1997. 29 · Attended Gender, Race, and Justice Conference on equality in education at the University of Iowa Law School. (October 1997) ) · The Iowa City/Coralville Diverse-Cites team held its first meeting in the Coralville City Council Chambers. (October 16, 1997) Dr. Mary Sue Coleman gave the keynote speech at the 14th annual Iowa City Human Rights Breakfast. Dr. Coleman's speech was entitled, "Valuing a Diverse Community." The recipients of the Human Rights Awards included: Jean Shoots for her individual contributions to Human Rights; Prairie Lights Book Store for human rights contributions made by a business; Ruth Wagner for her contributions to Human Rights through the Greater Iowa City Housing Fellowship service organization and Brian Thomas for his long term commitment to Habitat for Humanity. (October 30, 1997) · Presentation at the Faces & Voices Conference in Des Moines, Iowa on Iowa City/Coralville Diverse-Cities Team in October 1997. · Attended multi-cultural appreciation dinner sponsored by the Iowa City Community School District in the Central Administration office. (November 1997) · The Diverse-Cities Team held their second meeting and uniformly agreed to participate in future public forums to address diversity issues. (November 20, 1997) · The premiere of the video, Transgender: The Law and Employers was held on December 2, 1997 at 7:00 p.m. to a near capacity crowd. · Revised the Iowa City Human Rights Ordinance to include an Administrative Closure provision in an effort to make the investigative process more efficient. (December 1997) · Attended Martin Luther King celebrations in January of 1998. First Race Relations Town Meeting held on February 17, 1998, moderated by Alison Ames Galstad. Meeting was sponsored by the Iowa City Human Rights Commission and the Diverse-Cities Team. Two hundred people attended. · Commissioner participated in panel discussion regarding race at Buchanan Auditorium. (February 19, 1998) · Addressed student at the University of Iowa School of Social Work regarding race discrimination. (February 1998) · Staffed a table at the University's annual Diversity Day celebration. (February 22, 1998) Moderated a panel discussion relating to women's issues during Women's History Month. The panelists included Dorothy Paul, Jael Silicon, Monica De Carlo, and Marilyn Cohen. (March of 1998) · Attended presentation by Harry Wu. (Mamh 9, 1998) · Attended ALI-ABA Employment Law Confidence in San Francisco. (March, 1998) · Education provided to firefighters on the topic of discrimination and harassment. (March, 1998) 3O · Attended American Law Institute/American Bar Association Workplace Harassment conference. (Telesite Des Moines; April, 1998) · Contributed to the Employers' Guide To Discrimination Law with members of the Iowa City Chamber of Commerce Human Relations Committee. (April, 1998) · Invited to City High to speak with students regarding issue of same sex marriage and the law. (April 1998) Second Town Meeting: Race Relations.in Iowa City/Coralville held on Ap~'il 14, 1998, moderated by Ross Wilburn. During this meeting the focus was on teenager's pemeption of race relations. Approximately 150 people attended. Four Commissioners attended a training sponsored by the ICRC on April 30 and May 1, 1998, in Des Moines, Iowa. Human Rights Coordinator provided information during one training session on the Iowa City/Coralville Diverse-Cities Team. The Iowa City Human Rights Investigator and three members of the Iowa City Human Rights Commission provided educational information regarding 'the Human Rights process, the Commission, and the Human Rights Ordinance to persons at the Johnson County/Iowa City Senior Center. (May, 1998) Participated in organizational meetings for the celebration of the 50th anniversary of the Universal Declaration of Human Rights in 1998. In addition, letters were sent to all Human Rights Commissions in Iowa alerting the Commissions to the events that are currently scheduled in the City of Iowa City for the 98/99 school year. Jonathan Wilson, an attorney from Des Moines, Iowa spoke at the Iowa City Public Library on June 17, 1998. Mr. Wilson's speech was entitled, "Trouble In River City: Perspective on Gay and Lesbian Civil Equality." The Iowa City Human Rights Commission sponsored Mr. Wilson's presentation. · Staffed a table at the Iowa City Gay Pride Rally. (June 20, 1998) · Ongoing project to gather information regarding accessible public buildings which would be available for political caucus use. · Commissioner attended Regional Conference on Civil Rights. (July of 1998) COMPLAINT ACTIVITY During the period of July 1, 1997, to June 30, 1998, 28 formal discrimination complaints were filed. Of the 28 complaints, eleven (39%) were sex discrimination complaints, eight complaints (28%) alleged race discrimination, seven (25%) were complaints of discrimination based on disability or perceived disability, three (11%) alleged age discrimination, two (7%) complaints contained allegations of discrimination based on sexual orientation, one complaint alleged religious discrimination (3.5%), one complaint alleged marital status discrimination (3.5%) and three complaints alleged retaliation (11%). (Seven of the complaints alleged discrimination based on more than one protected category, i.e. race and sex.) The majority of the complaints, alleged discrimination in employment (24) while the remaining complaints alleged discrimination in public accommodations (3) and housing (1). 31 Eight housing discrimination complaints were filed by the Iowa City Human Rights Commission and sent to the ICRC for investigation. COMPLAINT RESOLUTION IN FISCAL YEAR 1998 · One removal to EEOC at agency's request. · Three withdrawals. · Six administrative closures. · Two predetermination settlement. · Seven successful mediations. · Six no probable cause decisions. · One probable cause decision. · One removal to state because of potential conflict of interest. · Two Right To Sue Letters TOTAL RESOLUTIONS = 29 PLANS FOR FISCAL YEAR 1999 · Seminar on discrimination at the University of Iowa School of Social Work. Presuming HUD certifies the Iowa City Human Rights Ordinance as substantially equivalent to the Fair Housing Amendments Act, the Human Rights Commission will hire a housing specialist to investigate complaints regarding housing discrimination. Increased outreach on housing discrimination. Commissioners will attend a training session at Iowa State Civil Rights Commission in the Spring of 1999 in Des Moines, Iowa. Film series that depicts the various forms and types of discrimination will continue. Advertisements will continue to be placed in the Daily lowan and other newspapers to alert the public that housing discrimination is against the law. Annual Human Rights Breakfast will be held on October 22, 1998, at 7:30 AM. In recognition of the 50th Anniversary of the Universal Declaration of man-Rights, the Commission will be presenting an International Human Rights Award. Human Rights Commission will complete its caucus project. Over the past several months, the Commission has been identifying accessible public buildings and businesses which can be used as caucus sites. Upon completion, the Democratic and Republican parties will be provided with the information so persons with disabilities can participate in the political process. Participate in projects celebrating diversity with the Iowa City/Coralville Diverse-Cities Team. Continue to offer forums to educate public on discrimination issues. Public speaking engagements on relevant human rights issues will continue. Advertise transgender video in national magazines (Tapestry, Advocate). 32 · Address the Iowa Civil Rights Commission regarding the issue of adding sexual orientation to the Civil Rights Act, IOWA CITY HUMAN RIGHTS COMMISSION MEMBERS Patricia A. Harvey, Chair Diane Martin, Co-Chair Tom Dickerson Charles Major Joan Jehle Art Vincent Ann K. Shires Mettie Thomopulos Jan Warren 33 PARKS AND RECREATION COMMISSION GENERAL RESPONSIBILITIES The Parks and Recreation Commission recommends and reviews policies, rules, regulations, ordinances and budgets relating to parks, playgrounds, recreation centers and cultural functions of the City, and makes such reports to the City Council as the Commission deems in the public interest. The Commission also exercises broad responsibility for the development of parks, recreation centers, playgrounds and cultural facilities to serve the City, including the creation and appointment of advisory groups to make studies. ACCOMPLISHMENTS IN FISCAL YEAR 1998 · Received copies of regular monthly reports from the Parks and Forestry, Recreation, and Cemetery Divisions, providing the Commission with valuable insight into the daily operation of each division. · Received periodic reports from the Iowa City Parks and Recreation Foundation. · Received monthly reports from the Director on the progress of all ongoing projects, construction, etc. · Conducted annual tour of parks and facilities. · Continued active representation on the Riverfront and Natural Areas Commission (and the Iowa River Corridor Trail Study Committee). Recommended City Council approve Recreation Division Fees and Charges proposed for FY99 and tentative proposals for FY00-01. Reviewed PIN grant applications submitted for 1998. Reviewed conceptual plan for Hickory Hill Park trail system. Recommended City Council to deny the Elks Club's proposal to establish a goff driving range on city property in the peninsula area. Conducted special park tour for City Council members. Held public hearing to receive input on Oakland Cemetery expansion. Recommended City Council accept according to the Neighborhood Open Space ordinance open space in the First & Rochester Subdivision, Parts 4-6 and Outlot A in the Boyd's Fashionable Acres Subdivision. Recommended City Council accept according to the Neighborhood Open Space ordinance fees in lieu of land in the Louis Condominiums Development and the Walnut Ridge Subdivision. Encouraged City staff to pursue land acquisition in the Miller/Orchard Neighborhood District consistent with the Objectives and Strategies of the Neighborhood Open Space Plan. 35 · Encouraged construction of a eight foot sidewalk along the west side of the proposed Melrose Retirement Community to Melrose Avenue, with the hope that it will continue further south to connect with the Willow Creek Trail. · Conducted successful fund raising campaign in order to proceed with expansion of the Mercer Park Aquatic Center. · Active representation on the Peninsula Task Force, and endorsed and supported the Task Force's recommendation for the peninsula area. · Reviewed preliminary plan for park development adjacent to the new water treatment plant. · Cooperated with the School District in recommending to the City Council conveyance of a portion of the old street right-of-way adjacent to Horace Mann School. PLANS FOR FISCAL YEAR 1999 · Completion of the Mercer Park Aquatic Center expansion - the ScanIon Gymnasium. · Completion of a master Hickory Hill Park trail plan. · Investigate completing an Iowa City Park and Recreation Comprehensive Plan. · Continue interaction with City Council and periodically schedule joint meetings regarding issues facing the Commission and Department. · Continue efforts to improve the Commission's contact with the public. · Continue and enhance activities of the Parks and Recreation Foundation. · Continue the development of the soccer complex to address soccer needs for all age groups. · Continue commitment to and development of trail system. · Determine improvements that can be made to parks with small amounts of money. · Explore and strengthen relationships with the School Distdct and Neighborhood Associations. COMMISSION MEMBERS Matt Pacha, Chairperson Rex Pruess, Vice-Chairperson Barbara Endel Ken Fearing Judith Klink Bruce Maurer Allen Stroh Kathy Wallace Ross Wilburn 36 PLANNING & ZONING COMMISSION GENERAL RESPONSIBILITIES Act as the Zoning Commission of the City. Direct surveys and studies to be conducted and maps, plans, or plats to be made related to the City's Comprehensive Plan and zoning regulations. Recommend amendments and supplements to the City Council for the Comprehensive Plan, Zoning Chapter and Subdivision Regulations. Make recommendations to the City Council on development proposals, such as planned developments, subdivisions, street vacations and annexations. ACCOMPLISHMENTS IN FISCAL YEAR 1998 During FY98, the Planning and Zoning Commission held 22 formal meetings and 22 informal meetings. During the period of July 1, 1997 to June 30, 1998, the Commission made the following recommendations to the City Council: Annexations: 3 Recommendations for ADDroval · 84 acres between U.S. Highway 218 and Iowa Highway 921, 8/21/97 · 2.81 acres southeast of Iowa Highway 1 and Naples Avenue, 10/2/97 · 2.59 acres, south portion of the 5-acre parcel located at 4575 Highway 6 SE, 11/6/97 Severances: I Recommendation for Approval · 78 acres south of Highway 6 in northwest comer of the corporate limits, 2/6/98 Rezonina: 15 Recommendations for Approval · 50 acres between U.S. Highway 218 and Iowa Highway 921 from County RS to P and I-1. (Ryerson's Woods and highway r.o.w.) 6/21/97 · 3.63 acres east of Somerset Lane and south of Wellington Drive from RS-5 to OPDH-5, 6/21/97 1.9 acres at 1122-1136 N. Dubuque Street from RM-20 and RS-5 to OSA-20 and OSA-5, 9/4/97 · .87 acre property east side of Westside Drive and south of Ead Road from RM-12 and C1-1 to CO-1, 10/2/97 · 2.81 acres southeast of the intersection of Highway I and Naples Avenue from County CP-1 to C1-1. · 8.66 acre tract, Lot 53 at the northeast comer of Rohret Road and Shannon Drive to amend the Sensitive Areas Development Plan for Walden Hills to allow 120 dwelling units, 11/6/97 · 5 acres at 4575 Highway 6 SE from County A-1 (2.41 acres) and RR-1 (2.51 acres) to RM-20, 11/6/97 · 2.9 acres, northwest of Shannon Drive and Irving Avenue, to amend the Sensitive Areas Development Plan for Lot 51, Walden Hills, 2/5/98. 37 Subdivisions: 7 Recommendations for Preliminarv Plat Approval · 66.68 acres north of Kennedy Parkway, to amend the preliminary OPDH plan of Walnut Ridge, 2/19/98 · 41 acres between Lower West Branch Road and Court Street from RS-5 to RS-8, 2/19/98 · 10 acres on the southside of Melrose Ave. from RS-5 to OPDH-8, 3/5/98 4.46 acres at 500 Foster Road from IDRS to OSA-8, 4/2/98 · 5.4 acres at 1806, 1810, 1814, 1816 Kirkwood Community' College, Lower Muscatine Road from I-1 to P, 4/16/98 · 6.53 acres at 2727 Rochester Avenue from RS-5 to OSA-5, 5/21/98 · 22.20 acres at the Iowa City Airport from P to P/CI-1, 6/4/98 Rezonina: 4 Recommendations for Denial · 4.81 acres on Mormon Trek Boulevard and Westwinds Drive from CN-1 to CC-2, 7/3/97 · Property at 1069 Highway I West, Westport Plaza, to amend the Conditional Zoning Amendment to allow an additional freestanding sign, 7/17/97 3.09 acres at 1850 W. Benton Street from RM-12 to RM-20, 6/21/97 24.12 acres east of Hickory Trail from IDRS to OSA-5, 2/19/98 Village Green, Part 15, a 36.75 acre, l-lot residential subdivision with 3 outlots, 6/21/98 Windsor Ridge, Parts 9 through 14, an 80.1 acre 127-1ot residential subdivision at north terminus of Arlington Ddve and Barrington Road, 6/21/97 · Boyd's Fashionable Acres, 2511 Rochester Ave., an 11.34 acre, 16-lot residential subdivision, 2/5/98 · Resubdivision of Lot 51, Walden Hills, a 2.9 acre, 25-1ot residential subdivision, northwest of Shannon Drive and Irving Avenue, 2/5/98. · Walnut Ridge, Parts 6 and 7, a 66.68 acre 20-lot residential subdivision at north terminus of Kennedy Parkway, 3/5/98 · Galway Hills, a 13.63 acre 8-lot residential subdivision on south side of Melrose Avenue west of West High School, 3/5/98 · Green Mountain Meadow, a 6.53 acre 15-1ot residential subdivision at 2727 Rochester Avenue, 5/21/98 Subdivisions: 1 Recommendations for Preliminary Plat Denial First and Rochester, Parts 4-6, a 24-acre, 45-1ot residential subdivision east of Hickory Trail, 2/19/98 Subdivisions: 4 Recommendations for Final Plat Approval Village Green, Part 15, a 36.75 acre, 1-lot residential subdivision with 3 outlots on Somefeet Lane, 9/16/97 Resubdivision of Lot 51, Walden Hills, a 2.9 acre 25-1ot residential subdivision at Shannon Drive and Irving Avenue, 3/19/98 38 · Walnut Ridge, Part 6, 20.44 acre 12-1ot residential subdivision at north terminus of Kennedy Parkway, 4/16/98 · Walnut Ridge, Part 7, 11.09 acre 8-lot resideiitial subdivision north of Kennedy Parkway, 4/16/98 Subdivisions: 11 Recommendations for Preliminary/Final Plat Approval · Irwin Subdivision, a 3.07 acre, 4-lot residential subdivision on Washington Street, east of First Avenue, 7/17/97 · W.B. Development 2r~ Subdivision, a 5.17 acre, 2-lot commercial subdivision north of Escort Lane and east of Naples Avenue, 9/4/97 · Scott-Six Industrial Park, a 140.5 acre, 42-1ot commercial and industrial subdivision northeast of Scott Boulevard and Highway 6, 9/16/97 · Resubdivision of Lot 1 and a portion of Lot 2, West Side Park, a 2.5 acre 3-lot commercial subdivision located at Westside Drive and Mormon Trek Boulevard, 10/16/97 · M & W Addition, a .48 acre, two-lot residential subdivision at 803 S. Summit Street, 11/20/97 · Highlander Development, second addition, a 15.8 acre six-lot commercial subdivision located northeast of 1-80 and Highway 1 North, 11/20/97 · Resubdivision of Outlot A WB Development, a 15.90 acre, one-lot commercial subdivision east side of Naples Avenue, 11/20/97 · Resubdivision of Lot 7, WB Development, a 1.78 acre, two-lot commercial subdivision between Naples and Escort Lane, 11/20/97 · Westport Plaza, Part Two, a 14.41 acre, one-lot commercial subdivision with one outlot located on the southeast side of Highway 1 west, north of Sunset Street, 1/15/98 · Disposition parcels of a portion of Waterfront Drive, a 0.5 acre, four-lot commercial subdivision south of Highway 6 and east of Gilbert Street, 1/15/98 · Resubdivision of Lot 7, WB Development, a 1.78 acre 3-lot commercial subdivision at Napes Avenue and Escort Lane, 5/21/98 Text Amendments: 8 Recommendations for ADDroval · To amend the CN-1 to permit retail or personal service use, 7/3/97 · To provide for temporary use permits to regulate short-term activities, 12/4/97 · To change the definition of Grade, 10/16/97 · To amend the CN-1 zone regulations pertaining to restaurants and occupancy load, 3/5/98 · To allow construction of single-family homes on lots of record that do not meet the lot width requirements, 4/2/98 · To require a 50 percent retention of woodlands in RFBH zones, 6/4/98 · To allow more than one principle building per lot for religious institutions in RS zones and the RNC-12 zone, subject to a special exemption, 6/4/98 · To allow the height of a freestanding sign to be increased through the minor modification procedures, 6/18/98 39 Vacations: 3 Recommendations for ADDroval · .50 acres of Waterfront Drive south of Highway 6, 10/18/97 · .18 acres of Old Benton Street right-of-way, 2/5/98 · Second Avenue Court 5/21/98 Frinae Area Rezoninc~: 5 Recommendations for Approval · 46.86 acres, west side of Prairie du Chien Road NE, from RS-3 to RS, 7/17/97 · 23 acres southwest of intersection of Dane Road and Osage Street from A-1 to County RS-5, 10/16/97 · 3.94 acres on Utah Avenue from A-1 to RS-3, 4/2/98 · 10 acres at intersection of Lower West Branch Road and Wapsi Avenue from A-1 to RS-10, 4/2/98 · 2.0 acres south of Highway 1 at intersection with Landon Avenue from CH to CP2, 6/16/98 Frinee Area Rezonine: I Recommendation for Denial · 5.3 acres at intersection of Highway 1 and Landon Avenue from RS-10 to CP2, 2/19/98 Frinee Area Subdivisions: 1 Recommendation for Final Plat ADDroval · Wescott Heights, an 94.12 acre, 31-1ot residential subdivision, west of Prairie du Chien Road, 3/19/98 Frinc~e Area Subdivisions: 1 Recommendation for Preliminary and Final Plat Approval · Woodland Ridge Part 1, a 2.36 acre Resubdivision of Lots 14 and 15 and a portion of Outlot C located south of Meadowview Lane SW and east of Dane Road, 9/4/97 Comprehensive Plan: 3 Recommendations for ADDroval · To approve the Comprehensive Plan, 9/16/97 · To approve the South Distdct Plan, as part of the Comprehensive Plan, 9/16/97 · Revisions to the August 6, 1996 Fdnge Area Agreement with Johnson County, requiring the submittal of a concept plan, 1/15/98 Other Recommendations: · To add provisions regarding exparte contact and conflict of interest to the Planning and Zoning Bylaws, 7/3/97 · To forward a letter to Johnson County recommending that a Conditional Use Permit be approved to allow a golf course expansion for 50 acres near the intersection of Taft Avenue and Herbert Hoover Highway, 7/17/97 · To forward a letter to Johnson County recommending that a Conditional Use Permit be approved for the extraction of sand and grovel from property south of Iowa City and west of the Iowa River by S and G Consultants, 9/16/97 4O · To appoint a task force to facilitate an entranceway study if the City Council is in support of doing such a study, 3/5/98 · To retain the 100 person occupancy load restriction on restaurants in CN-1 zones, 3/19/98 PLANS FOR FISCAL YEAR 1998 Zoning Chapter Issues · Review existing tree regulations, especially for parking lots that exceed the minimum required parking spaces. · Develop proposals for treatment of entranceways. · Provisions to assure neighborhood compatibility for new multi-family buildings in established neighborhoods. · Review Zoning Code for compatibility with the Comprehensive Plan. · Amend the RM-12 zone to allow limited commercial uses by special exception. · Review parking regulations for carry-out restaurants. · Consider establishing guidelines for the design of communication towers. · Consider amending the CC-2 zone to permit hotels/motels. · Review parking requirements for fraternities and sororities. · Review definition of awnings. Comprehensive Plan · South Central Planning District · Northeast Planning District · North Planning Distdct Other · Review recommendations of the Community Housing Forum Report. · Review of subdivision regulations, including design provisions. · Review of Floodplain Management Ordinance. COMMISSION MEMBERS Lea Supple, Chairperson Ann Bovbjerg, Vice Chairperson Pam Ehrhardt, Secretary Benjamin Chait Richard Gibson Phil Shive Dean Shannon 41 POLICE CITIZENS .REVIEW BOARD GENERAL RESPONSIBILITIES The PCRB reviews Police Department investigations into allegations of misconduct lodged against police officers in a fair, though and accurate manner, conducting further investigation of the complaint when the Board deems it necessary, and issuing a public report which explains why and the extent to which the complaint is sustained or not sustained; maintains a central registry of complaints against swom police officers and issues annual reports regarding the disposition of the complaints to the City Council; and, reviews police policies, procedures and practices and recommends changes to the City Council when the Board deems it appropriate. To achieve these purposes, the Board has complied with Chapter 8 of the Iowa City Code, the Board's By-Laws, and the proposed Police Citizens Review Board's Standard Operating Procedures and Guidelines. ACCOMPLISHMENTS FOR FISCAL YEAR 1998 During its first year of operation, the Board held 43. regular and special meetings, generally averaging two to three hours in length. Professor David Baldus, University of Iowa, College of Law, appeared before the Board to discuss methodologies in the development of studies of police issues such as use of force and age and race-based traffic stops. The Board plans to proceed with further study of these issues. · In compliance with the ordinance creating the Board, an independent legal counsel was hired to furnish legal advice and guidance. · Board members and its administrative assistant attended the Iowa City Citizens Police Academy for a twelve-week program to better understand police policies, procedures and practices. · PCRB by-laws were adopted. · Established PCRB standard operating procedures and guidelines and forwarded them to the City Council for approval. · Held its first community forum at the public library. Various issues raised at the forum have helped the Board to determine its direction in bringing forth police policy matters for further study and public discussion at regular monthly meetings. · Revised the PCRB complaint form to make it simpler. · Created a PCRB brochure to help educate citizens. · Established mediation procedures and guidelines · Recommended that the City Council change the period in which complaints may be filed from 60 days to 90 days from the alleged misconduct. · Recommended that the City Council change the period of time to complete investigations and public reports from 30 days to 45 days from receipt of the Chief's report. · During the course of the year, the Board scheduled two name-clearing hearings. One was held with the officer in attendance, and the other was not held because the officer did not attend. · During the period covered by this report, mediation was requested seven times, by an individual who filed seven separate complaints. Mediation was not completed because (1) complainant chose not to follow through, (2) complainant withdrew from the process, and (3) the request came after the Board completed its review. 43 COMPLAINT RESOLUTIONS The Board received twenty-four complaints, seven in 1997 and seventeen to-date in 1998. The Board issued its public report on 19 of these complaints, and five complaints are pending. Of the 19 complaints for which the Board completed it review, 56 allegations were listed on the citizen complaint forms. Of these 56 allegations, one was sustained by the Board and the remainder were not sustained. Recommendations for improvement in police policy, procedure or conduct were made in four of the Board's public reports to the City Council. One of the recommendations was contained in a report by the Police Chief and three were the result of the Board's review. In an early meeting, the Board decided it did not wish to use or know the names of officers involved in a complaint. Therefore, all references to police officer names were deleted on the complaint copy to board members, and number codes were subsequently assigned by the Chief. Seventeen ICPD officers were identified in the 24 complaints identified in this report. The Police Chief (no assigned number) was named in four complaints. CONCERNS OF THE BOARD: There now exist two distinct methods for a person to file a complaint about the Iowa City Police Department. The first is to fill out an ICPD complaint form and file it with the ICPD. These complaints do not come to the PCRB for review. The second is to fill out a PCRB complaint form and file it with either the ICPD or the PCRB. These complaints do come to the PCRB for action. Both forms are available at the ICPD; which form is given to a complainant or filled out and filed, is completely outside the control of the PCRB. The PCRB has no knowledge of how many complaints are filed on the ICPD forms, and so has an incomplete picture of the number of complaints filed concerning the ICPD. Accordingly, its annual report to the City Council must be presumed to be incomplete and may be misleading as to the overall number of complaints about the ICPD. The PCRB will be better able to determine the pattern of allegations of police misconduct and to more accurately fulfill its duty to report to the City Council if a procedure is implemented to give the PCRB access to the total number of complaints filed, whether on an ICPD or a PCRB complaint form. The ordinance imposes very limited authority on the PCRB. The PCRB does not review complaints; it reviews the Police Chief's investigation of those complaints. The ordinance requires that review to be deferential. The PCRB can only recommend changes in the Chief's reports if it concludes that those findings are unsupported by substantial evidence; are unreasonable, arbitrary or capricious, or are contrary to law. The PCRB has some concerns about its ability to review complaints in light of community standards given its deferential standard of review. The PCRB will continue to monitor this situation. The Board believes it is important to receive adequate information from the Police Department's investigation to allow it to track the allegations of misconduct concerning particular (individual) officers. To this end, it attempts to chart this information in its own reports to the City Council. The Board considers it essential that it continue to receive detailed reports from the Chief identifying officers by code number. 44 PLANS FOR FISCAL YEAR 1999 · Continue systematic review of Police Department policies, procedures and practices. · Continue to investigate complaints and issue public reports to the City Council. · Pursue resolution of the issues related to the existence and use of two distinct complaint forms. · Continue to hold community forums, including forums at neighborhood centers and schools, to identify community standards and concerns. · Continue to review the ordinance establishing the PCRB, and consider recommendations to the City Council for modification. COMMISSION MEMBERS Paul Hoffey, Chairperson Leah Cohen, Vice-Chairperson Patricia Farrant Margaret Raymond John Watson (A more detailed report was submitted to the City Council in October 1998.) 45 PUBLIC ART ADVISORY COMMITTEE, GENERAL RESPONSIBILITIES The Public Art Advisory Committee was formed in 1997 after the City Council established the Iowa City Public Art program initiated by the Arts/Business Partnership of the Iowa City Area Chamber of Commerce. The first meeting of the Committee was in 1998. The Committee is comprised of seven members who represent art professionals, the general community and City departments engaged in projects in which public art may be incorporated. The Committee was charged with developing the Iowa City Public Art Program, including by-laws for the Committee and procedures for the commissioning, procurement, maintenance, and deaccessioning of public art. ACCOMPLISHMENTS IN FISCAL YEAR 1998 · Development and adoption of by-laws for the Committee. · Adoption of the following mission statement: The mission of the Public Art Advisory Committee, as stewards of the City of Iowa City, is to enhance the appearance of the city through the selection and integration of art in a public environment. · Development and adoption of goals for the Committee. · Development and adoption of Public Art Acquisition Procedures. · Designation of a downtown project for FY99. · Inventorled existing public art in Iowa City. PLANS FOR FISCAL YEAR 1999 Distribute a Call to Artists for a water feature in the downtown pedestrian mall. Develop a contract for commissioned work. Select, through a public process, and work with an artist for the Downtown Water Feature. Work with the downtown and Iowa Avenue streetscape consultants on locations in the streetscape for sculpture pads. · Extend two Calls to Artists, one national and one to the state of Iowa, to purchase two sculptures for sculpture pads in the pedestrian mall. · Develop policies for the installation and maintenance of public art. · Develop a policy for the acceptance of gifts and loans. COMMITTEE MEMBERS Kevin Hanick, Chairperson Lesley Wright, Vice-Chairperson Rick Fosse Deborah Galbraith Gary Nagle Nancy Purington Terry Trueblood 47 RIVERFRONT AND NATURAL AREAS COMMISSION GENERAL RESPONSIBILITIES The Iowa City Riverfront and Natural Areas Commission is charged with protecting, preserving and restoring important environmental features of the community, including woodlands, wetlands, waterways, and, especially, the Iowa River and its tributaries. Development of the Iowa River Corridor Trail from the Coralville Reservoir to Napoleon Park is a primary focus of the Commission. The Commission consists of eleven members, five from Iowa City, three from Johnson County, and one each from the City of Coralville, the University of Iowa and the Iowa City Parks and Recreation Commission. While the Riverfront and Natural Areas Commission serves as an advisory body to the City Council, it is actively involved in implementing programs, projects and activities that achieve Commission goals. Additionally, the Commission continues its efforts to create an awareness among all citizens of the importance of the care and preservation of the Iowa River, its tributaries and the riverbank, as well as the significance of the preservation and restoration of woodlands and wetlands in the Iowa City area. ACCOMPLISHMENTS IN FISCAL YEAR 1998 · Held a goal setting session to better plan future RNAC activities. · Reviewed the city's National Flood Insurance Community Rating System program. · Reviewed and updated the RNAC by-laws. Attended the annual county REAP meeting. · Reviewed and commented on the Hickory Hill Trail Plan. · Reviewed and commented on the Iowa City Comprehensive Plan. · Participated in a joint committee in preparing plans for the Iowa City Peninsula area. · Assisted in planning for the future of the Butler House on the Iowa City water plant site. · Advocated for a natural and sensitive areas inventory on the Iowa City Peninsula area. · Reviewed development projects impacting the river front and natural areas. · Developed ad-hoc committees for flood plain ordinance review, Arbor Day program, and other special events. Sponsored Arbor Day event. 49 PLANNED ACTIVITIES FOR FISCAL YEAR 1999 , Participate in joint committee preparing plans for Iowa City Peninsula area , Continue to assist in the future planning for the Butler House on the Iowa City water plant site. Assist in developing a creek maintenance program. Complete review of flood plain management ordinance. Continue to support and advocate development of the Iowa River Corridor Trail. Continue to involve FIRST on river trail issues. Sponsor Arbor Day event. Participate in the Ralston Creek cleanup event. Continue to send a representative to JCCOG's Regional Trails and Bicycling Committee. Continue to review development projects impacting the river front and natural areas whenever possible. Develop ad hoc committees as needed. Continue participation in the review and development of the Sensitive Areas Ordinance. COMMISSION MEMBERS Cortney Daniels, Chair, Iowa City representative Richard Hoppin, Iowa City representative Lori Goetsch, Iowa City representative Lynn Rose, Iowa City representative Dan Mascal, Iowa City representative Tom Riley, Vice Chair, Johnson County representative Gretchen Grimm, Johnson County representative Joe Kral, Johnson County representative David Thayer, Coralville representative Larry Wilson, University of Iowa representative Barb Endel, Iowa City Parks and Recreation Commission representative 50 GENERAL RESPONSIBILITIES SENIOR CENTER COMMISSION The Senior Center Commission was established by the City Council and is composed of nine members with three year terms which may be renewed once. Six Commission members are appointed by the City Council and three by the Johnson County Board of Supervisors. The following duties and powers are assigned to the Commission: serve in an advisory role to the City Council with regard to the needs of the Senior Center; make recommendations with regard to policies and programs of the Senior Center; join staff and other interested persons in seeking adequate financial resources for the operation of the Senior Center; encourage full participation of senior citizens in Senior Center programs and activities;' ensure that the Senior Center is effectively integrated into the community and cooperates with organizations with common goals in meeting the needs of senior citizens; serve in an advocacy role with regard to the needs of senior citizens; and assist the City Manager in the evaluation of personnel. ACCOMPLISHMENTS IN FISCAL YEAR 1998 , Approved installation of a new floor and wall coverings in Center's fitness room. · Approved Gift Fund expenditures to upgrade free standing exercise equipment. Endorsed renovation of heating, ventilation, and air conditioning system to improve temperature control and participant comfort throughout the building. Participated in Senior Center Commission goal setting session facilitated by .University of Iowa's Director of the Institute of Public Aftairs, Tim Shields. Recognized staff efforts in coordinating 778 volunteers who gave 40,000 hours of work in 22 on-going volunteer programs. Encouraged Gift Fund donations and fundraising efforts. For instance: quilt raffle generating $1,155.00; $25,686.00 contribution from the estate of Joella Antes; annual Children's Holiday Bazaar serving 271 children and generating $3,780.00; Senior Center Quilting volunteers who finished eleven quilts on consignment and raised $975.00; and Dollar a Month Club donations. Supported acquisition and updating of Senior Center Post mailing list and the newsletter's transition to desktop publishing. Endorsed improvement and expansion of Senior Center volunteer and program opportunities. Worked with Council of Elders to define Council's role and acknowledge the many significant contributions it makes to operation of Center. Recommended reclassification of Senior Clerk/Typist position. Approved installation of ADA hardware on doors throughout the Center. Approved measures to improve building security. This included installation of proximity card readers and timers on frequently used doors and re-keying of interior and exterior doors. 51 Supported Senior Center participation in community activities, such as 1998 Community Business Fair, which promoted recognition of the Center as a valuable downtown resoume for seniors and other members of Johnson County. Organized 1997 Volunteer Recognition program. Endorsed creation of a representative committee to analyze results of 1997 county-wide survey and develop recommendations for improving operation of the Center. Represented Senior Center participant interests in early development phase of planned Iowa Avenue multi-purpose parking facility. Participated in joint meeting with Johnson County Board of Supervisors to address issues of mutual concern. Promoted efficient building usage through analysis and reallocation of available building space. In cooperation with Council of Elders, organized and led annual Town Meeting to solicit participant input into Senior Center operations. Wrote monthly column reporting on Commission activities for Senior Center PosL Sent Commission representatives to monthly meetings of City Council, County Board of Supervisors, and Council of Elders to provide Senior Center activity and program updates. Endorsed creation of Senior Center Parking Ticket Review Committee. PLANS FOR FISCAL YEAR 1999 · Continue to implement established Senior Center and Commission Goals. · Continue to support development of classes, programs and volunteer opportunities that meet the needs and concems of Johnson County residents ages fifty-five or older. · Seek ways to enhance ability of present staff members to serve our constituency. · Continue to represignt Senior Center participant interests during construction and opening of planned Iowa Avenue multi-purpose parking facility. · Ensure the Center is a strong community characterized by a spirit of open communication and cooperation. · Further facilitate open lines of communication between Senior Center Commission, staff, and participants. · Continue to explore a vadety of building modifications to maximize use of Senior Center space and promote participant satisfaction while respecting historical significance of the building. 52 COMMISSION MEMBERS *M. Kathryn Wallace, Chair *Wilma Conner, Vice-Chair Terri Miller, Secretary Bebe Ballantyne *Joanne Hora Deborah Schoenfelder Kenneth Mobily Chevalier A. Monsanto Philip Zell * Appointed by Johnson County Board of Supervisors All other members appointed by the Iowa City Council 53 BUDGET POLICY Balanced 3-year operating budget Multi-year (5-year) Capital Improvement Plan · Cash reserves with but no less than a 5-year average of 20%, 15% Maintain 1% General Fund contingency account Maintain Aaa credit Rating No effect on' low-income programs When practical, shift 8.10 levy expenses of General Fund to capital budget (debt service) Re-program (stretch out) capital projects Major Budget Issues Extensive Capital Project Plan The extent of the debt needed and tax to support · Our ability to do all the work in a timely fashion · Those projects that create additional demand for personnel Public Safety Programs · Police - 6 Additional Police Officers Training .Sergeant New Fire Station 9 Additional Firefighters Assistant Fire Marshal - expanded fire code enforcement Parks Maintenance · Growing inventory of parkland without increase in maintenance personnel or contract service to support Expanding Information Services · Web Sites · Technological applications How to Grow our Tax Base · Loss of M&E reimbursement Board and Commission Staffing (and Support) · Public Art Advisory Committee · Histodc Preservation Commission · Police Citizens Review Board Fiscal Year 1986 1987** 1988 1989** 1990 i991'* 1992 1993'* 1994 1995** 1996 1997** 1998 1999'* 2000 **Reassessment year Rollback History State Rollback 0.724832 0.756481 0.773604 0.805966 0.806384 0.798471 0.794636 0.730608 0.726985' 0.680404 0.675074 0.593180 0.588264 0.649090 0.564789 % Change 3.73% 4.37% 2.26% 4.18% 0.05% -0.98% -0.48% -8.06% -0.50% -6.41% -0.78% -12.13% -0.83% -6.66% 2.86% 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 $100,000 Home Chart. Base Year Value of $1 00~000 5% Growth in Value $100,000 @ .806384 = 105,000 @ .798471 = 110,250@.794636 = 121,550@.730608 = 127,627@.726985 = 134,000@.680404 = 140,700@.675074 = 147,735@.593180 = 155,122@.588284 = 1.62,878@.549090 = 171,022@.564789 = 90to00 -value gmwth 71% 90to00 -taxable growth 19.8% TaxableValue(S) $80,638 83,839 87,609 88,805 92,783 91,174 94,982 92,551 91,256 89,435 '96,591 f J4oc~ee & C~I:S fax H&lC~t.8 (3su'ges ~ 8errices P'zAoa II .d--- onlyellS. or Isljl Cimt,.zabct 11.4g f, lk_~tlg _yi znr. e.t'~Br, zIcame Weeflf4~e i dt!,.,_t k IUfOl'll--lg V ~_ O'W" I I 11,145,467 13,186,043 z3,tH, rn Z,SX?,SU Z,565,303 Z,640,179 411,.~100 44S,984 2l,li) 2l,OQO 28',000 iZ,351 ZZ,SO0. XX, SO0 3~Z,ZZ? 320,000 320,000 iOmJ14 72,140 115,989 11,118 93,J~S 4'91',034 432,740 436,S00 114,135 140,lM 140,400 4,eeJSS ' 30;140 30,000 141,045 159,0041 220,000 4147, I,I 455,'00~ 455,000 /,IS4 9,010 1,S12 630,010 · t42,S13 737,963 .ltt?lZ 44;4ll B0,415 · 796,li0 803,163 lS1,1.21 ' 03,102 '98,S00 93,S03 1?,111 l?,O00. Ill,ill l?lolll 387,141 Itl,O00 ,-tet$1s ~.nsttO? 1.e~1,000 130,110 (30,000 - ZlOsT/O .~00,000 130,000 131,23S XSt,SO0 142,000 419,105 40t,787 .S?,44X t0,000 t0,000 1,412,111 l,fq4,320 > 28,000 ' Z1,SO0 130,000 265,11S 90ol00 4ll,ltl 2lO,e4e sO,4SS lll,lSI 13,114 31rtll 230,131 38?,300 l. Oltrtil 4640195 ' '~l, OOO r4,.m e,kle4. - I(s,eoa (o, ooo 483,114 450,000 450,000. il,SS? 458,033 474,441 ~.o~ o z.3oo.ooO u ' g .°:.,7 .oooo o0oo 3,657,4t? 2,889,044 ,.,,.,o ,.,,,.,, 963,074 440,000 4,0,000 300,000 :Oo,eOe I09,242 &10,0?7 · ,-?.lee fl,Olt So,eee · a,l,m,l~ae 30,349,9tt' · - 51 - Capital Plan (Debt Service) for 99-00-01 was 1999 $11.5 million (actual $10 million) 2000 $7.5 million 2001 $7.5 million New Five-Year Capital Plan - FY2000-2004 New debt plan 1999 2000 2001 2002 2003 $10 million $15 million $11.5 million $20 million $6.5 million Note: Does not include library addition/community events center Year FY2003* FY2002* FY2001 * FY2000* FY99 FY98 FY97 FY96 FY95 FY94 FY93 FY92 Total Property Valuation $2,569,340,599 2,518.961,372 2,484,672,886 2,423,361,832 2,371,395,259 2,185,166.884 2,146,528,095 1,866,504,330 1,785,207,307 1,602,123,581 1,553,886,323 1.413,801,924 Allowable Debt Margin (5% of Total Property Val.) $128,467,030 125,948,069 124,233,644 121,168,092 118,569,763 109,258,344 107,326,405 93,325,216 89,260,365 80,106.179 77.694.316 70.690,096 Outstanding Debtat July 1 $77,055,000 62,865,000 57,140,000 47,175,000 41,675,000 31.390.000 29,430,000 26.580,000 20,895,000 15,930.000 14,550.000 14,985,000 Debt as % of Allowable Debt Margin. 60% 50% 46% 39% 35% 29% 27% 29% 23% 20% 19% 22% Total Lew Debt Service Levy As % of Total FY2003 *FY2002 *FY2001 *FY2000 *FY99 FY98 FY97 FY96 FY95 FY94 FY93 FY92 16.188 15.493 14.896 14.053 13.133 12.796 12.653 12.992 12.954 12.889 12.826 12.671 $4.420 3.756 3.314 2.493 1.868 1.615 1.200 1.709 1.661 1.496 1.541. 2.103 27% 24% 22% 18% 14% 13% 9.5% 13% 13% 12% 12% 17% *Estimate Debt Service Year FY92 FY93 FY94 FY95 FY96 FY97 FY98 FY9~ Proposed FYO0 Projected FY01 Projected FY02 Projected FY03 Tax Rates 2.103 1.541 1.496 1.661 1.709 1.200 1.615 1.868 2.493 3.314 3.756 4.420 $ $2,600,000 2,000,000 2,000,000 2,377,000 2,545,000 1,892,000 2,600,000 3,120,000 4,353,000 5,933,000 6,818,000 8,321,000 mgrldetot2.doc FY99 FY00 FY01 FY02 FY03 $100,000 Home Value (5% Growth) Value Rollback Tax Value Tax Rate City Taxes $100,000 54.9 $54,900 13.133 $721 105,000 56.4 59,220 14.053 832 110,250 56.4 62, 180 14.896 926 115,760 56.4 65,280 15.493 1,011 121,550 56.4 68,550 16.188 1,109 $100,000 Business FY99 FY00 FY01 FY02 FY03 Value TaRate $100,000 13.133 105,000 14.053 110,250 14.896 115,760 15.493 121,550 16.188 CityTaxes $1,313 $1,475 $1,642 $1,793 $1,968 $100,000 Home - Taxes Paid for Debt Year Value City Taxes % Debt FY99 $100,000 $721 14% FY00 $105,000 $832 18% FY01 $110,250 $926 22% FY02 $115,760 $1,011 24% FY03 $121,550 $1,109 27% Paid for Debt $101 $150 $204 $243 $299 m~ldebt4.doc CITY OF IOWA CITY GENERAL FUND REVENUES BY MAJOR CATEGORY FOR FISCAL YEARS 1998 THROUGH 2002 10000 GENERAL FUND RECEIPT TYPE 1) PROPERTY TAX 8.10 General Levy .95 Transit Levy .27 Library Levy TOTAL PROPERTY TAX 2) TRANSFER: EMPL BENEFITS LEVY 3) ROAD USE TAX 4) STATE / FEDERAL FUNDING: STATE AID (formerly Municipal Assistance and Liquor Profits) PERSONAL PROPERTY REPLACEMEN'] LIBRARY-OPEN ACCESS MACHINERY & EQUIP CREDIT POLICE FEDERAL CRIME GRANT POLICE-OTHER STATE GRANTS BANK FRANCHISE TAX TOTAL STATE FUNDING FY 98 FY 99 FY 00 ACTUAL RE-EST BUDGET' 12,945,467 13,386,042 13,996,977 1,517,542 1,569,203 1,640,879 431,300 445,984 466,355 14,894,309 15,401,229 16,104,211 FY 01 PROJ. 14,354,502 1,682,848 478,283 16,515,633 FY 02 PROJ. 14,554,628 1,706,320 484,954 16,745,902 3,526,150 3,648,141 4,008,171 4,122,692 4,365,401 2,657,467 2,889,044 2,996,429 2,959,634 3,073,947 630,380 630,000 630,000 630,000 630,000 321,117 320,000 320,000 320,000 57,441 60,000 60,000 60,000 60,514 72,140 115,988 265,715 287,059 242,714 270,000 150,000 121,085 159,500 142,000 142,000 180,770 100,000 120,000 121,200 1,658,366 1,584,354 1,657,988 1,688,915 320,000 60,000 150,000 142,000 122,412 1,424,412 CITY OF IOWA CITY GENERAL FUND REVENUES BY MAJOR CATEGORY FOR FISCAL YEARS 1998 THROUGH 2002 10000 GENERAL FUND RECEIPT TYPE 5) CHARGEBACK OF SERVICES ADMIN EXPENSE CHARGEBACK CITY A'R'ORNEY CHARGEBACK OTHER CHARGES FOR SERVICES CABLE TV CHARGEBACK WORD PROC/CENTRAL SERVICES TOTAL CHARGEBACK OF SERVICES ' 6) FINES PERMITS & FEES RECREATION FEES BUILDING PERMITS & INSPECTIONS PARKING FINES- $5 LIBRARY SERVICES POLICE SERVICES MAGISTRATES COURT HOUSING PERMITS & INSPECTIONS FOOD & LIQUOR LICEN & PERMITS ANIMAL CONTROL SERVICES BUILDING & DEVELOPMENT FEES CEMETERY FEES & CHARGES TOTAL FINES PERMITS & FEES FY 98 FY 99 FY 00 FY 01 FY 02 ACTUAL RE-EST BUDGET PROJ. PROJ. 964,955 993,907 998,000 34,227 50,000 51,000 1,017,960 51,000 1,038,319 51,000 22,570 24,000 24,000 24,000 24,000 1,021,752 1,067,907 1,073,000 1,092,960 1,113,319 620,010 477,034 447,726 283 331 68.781 248 045 154 935 88 818 92 802 37 686 40355 2,559,523 642,513 737,962 708,374 432,740 436,500 438,075 455,000 455,000 455,000 230,943 229,664 235,931 44,415 50,415 50,415 159,000 220,000 220,000 140,400 140,400 141,750 93,595 90,900 90,900 98,500 93,503 93,250 37,000 39,000 39,000 30,000 30,000 30,000 2,364,106 2,523,344 2,502,695 715,164 439,666 455,000 232,950 50 415 220 000 143114 90.900 93.000 39.000 30 000 2,509,209 CITY OF IOWA CITY GENERAL FUND REVENUES BY MAJOR CATEGORY FOR FISCAL YEARS 1998 THROUGH 2002 10000 GENERAL FUND RECEIPT TYPE 7) CONTRACTUAL SERVICES UNIVERSITY FIRE CONTRACT JOHNSON COUNTY CONTRACT TOTAL CONTRACTUAL SERVICES 8) HOTEL/MOTEL TAX 9) ALL OTHER INCOME INTEREST INCOME MISCELLANEOUS REVENUE MONIES & CREDITS MILITARY CREDIT TRANSFER IN- HEALTH RESERVE TRANSFER IN- 27TH PAYPERIOD SALE OF LAND (Peninsula Property) PARKING FINES TRANSFER TO GF TIF INTERFUND LOAN REPAYMT GRANTS-OTHER TOTAL ALL OTHER INCOME GRAND TOTAL REVENUES FY 98 FY 99 FY 00 FY 01 FY 02 ACTUAL RE-EST BUDGET PROJ. PROJ. 798,260 803,862 851,626 868,659 886,032 378,983 387,146 378,000 387,300 394,746 1,177,243 1,191,008 1,229,626 1,255,959 1,280,778 419,605 456,787 460,667 464,695 469,342 483,114 450,000 254,968 467,923 28,863 28,000 11,398 11,500 200,000 200,000 963,074 440,000 57,016 50,000 10,150 2,008,583 1,647,423 $ 29,922,998 $ 30,249.999 450.000 509,008 28.000 11,500 200,000 609,242 1,300,000 440,000 3,547,750 $ 33,601,186 450.000 482.308 28,000 11,500 200,000 440,000 1,611,808 $32,214,991 450,000 483,528 28,000 11,500 200,000 440,000 1.613,028 $ 32.595,338 Sheet1 10000 GENERAL FUND RECEIPT TYPE GRAND TOTAL REVENUES Less One Time Revenues Sale of Peninsula 27th Pay Period Transfer Percentage Change Dollar Change The increase in revenue is from: Property Taxes Employee Benefits Transfer Road Use Tax Transfer State/Fed Funding Fines Permits and Fees All Other FY 98 ACTUAL 29,922,998 29,922,998 FY 99 RE-EST 30,249,999 30,249,999 1.1% 327,001 507,000 142,000 232,000 (74,000) (195,000) (285,000) FY 00 BUDGET 33,601,186 (1,300,000) (609,000) 31,692,186 4.8% 1,442,187 703,000 306,000 107,000 73,000 180,000 73,000 FY 01 PROJECTED 32,214,991 32,214,991 1.6% 522,805 401,000 114,000 (37,000) 23,000 (21,000) 42,000 FY 02 PROJECTED 32,595,338 32,595,338 1.2% 380,347 230,000 244,000 114,000 (264,000) 7,000 7,000 Total Increase 327,000 1,442,000 522,000 338,000 Summary of sewer fees FY2001. the percent since 1991 increase in water and and projected out to Water Sewer 9/1991 Actual 25 % 10% 3/1995 Actual 40% 35 % 3/1996 Actual 30% 15 % 3/1997 Actual 20% 10% 3/1998 Actual 15 % 10% 7/1999 Proposed 15 % 10% 7/2000 Proposed 10% 5 % 7/2001 Proposed -- 5% Utility Bill - Average Residential User - 800 cu ft of Water Use Assume--> Water Increases- 15% and 10% July 1999 and July 2000 Sewer Increases -10%, 5% and 5% Reduce Refuse recycling by $.55 A) With no Sales Tax Water Only 7/1199 7/1100 Combined Mo. Increase 3.97 3.05 7.02 Annual Incr. 47.64 36.60 84.24 This is also the savings to users if a sales tax is approved. Total Bill 711199 711100 Combined Mo. Increase 6.04 4.49 10.53 Annual Incr. 72.48 53.88 126.36 B) With Sales Tax Total Bill 711199 711100 Combined Mo. Increase 2.32 1.44 3.76 Annual Incr. 27.84 17.28 45.12 City of Iowa City Zn formation Services 3anuary 1999 I ee : 2n,-'orma tion Services · Information Services Division Head - Kevin O'Malley · Information Services Coordinator - Gary Cohn · Senior Programmer/Analysts - Kathleen Cahill - Mary Suchomel · Programmer/Analysts - Kent Bliven - Leigh Sloan · Operations Specialist - Susan Whetstine INFORMATION SER VZCES MISSION STATEMENT In partnership with our clients, we will increase organizational efficiency and productivity through the effective use of information technology. What Znformation Services Does Planning · Training · Networking · Desktop Support · Systems Management · Application Development Data Processing vs. Znformation Services Evolution of the division from serving one "customer" to serving the City as a whole ::[990 - Data Processing Snapshot- Staff of 41/2 FTE's 7' 5 PCs, Supported centrally by Data Processing 7' 38 PCs unsupported 7' 18 PCs supported by vendor 7' 18 PCs connected to Local Area Networks (with 3 file servers) supported through outsourcing :L998 - :information Services Snapshot- Staff of 6 FTE's 299 Supported PCs 190 PCs connected to 14 file servers supported by :Information Services Local Area Networks, Supported PCs 5 1998 1998 Networkin :' · "Bandwidth"- the capacity of the "pipe" carrying the increasing information load the word "CAT"- 24 bits Tmage of a cat - 40,000 bits or more · Growth in number of Local Area Networks · Growth in Wide Area Network · Blending of telecommunications and data technologies _Desktop Suppo,rt Client requests for services Help Desk Manage software and hardware updates PC Replacement program Software licensing Version control (Office 4.3, Office 95, Office 97, Office 2000, etc.) Hardware Network Equipment and Cable Desktop Diagram Software Web Browser (Internet World Wide Web Explorer) ~)(~ (IR Office Automation (Word City IntraNet Processing, Spreadsheet) Oroupware (E-mail, E~f'' Group Scheduling) ( B SERVER Terminal Emulation - Access to Budget Info. Network Client (Novell 3 .x; 4 .x , V~qnNT Server) Operating System (DOS, Win95, WIn98, V~nNT) Sys:ems Management · Enable and manage communication between diverse systems - AS/400, MDT Message Switch, State Communications Server - Alpha (current financial applications software) - PC and database servers utilizing Novell NetWare 3.1x, 4.11 - PC and database servers utilizing Windows NT 4.0 - 8 Local Area Networks (LAN) - Wide Area Network (WAN) - Network management software and hardware · · · · · · Current Projects Expansion of Imaging Systems (In process) Network Cable Upgrade (fiber optics) Internet/Intranet Service and Development (In Process) H:[S System Replacement (Due Feb. 99) PC Replacement Program (46 to be replaced in FY99) Police ]:nformation System (Due October 99) Year 2000 Compliance (Due June 99) Financial ]:nformation System Geographic ]:nformation System Customer Service Kiosks Expansion of Wide Area Network- Fire Stations, St. Center, Rec. Center, Equipment/Streets/Solid Waste Year 2 90 2 Comp. ian.ce · Coordinate identification and investigation of installed systems Legacy lines of code - repair or replace central systems - continued client demand · PC Hardware validation FY 2000-01 Position Requests · Data Communications Anal~ st Ivlanage the internetworking of City departments. and the :Internet · Webmaster - Communicate with Ivlanagement Oversight Committee on content and presentation - System Administration of Web Server · Clerk - V2-Time - Control expanding inventory Network Diaqram CoreBuilder 3500 1100 IHIs Qwest DS1 Cisco 2501 IP Frewall I IPX Net 16 DMZ HUB I World Wide Web server SMTP Relay Cisco 2501 NT Proxy Cisco 2501 Water Wastewater Transit I he Ollicial W'cb Site Ior the City ol Seattle Page 1 of 1 weather [ about PAN · ,....- .X~$~..~~ ~- ~ r ". 'F~'::';,i;- '~ ';~ ',., . · 0 .,,. o, the City o[ Seattle rll~s Feedback Director)' Rdea.w,s' .lobs Compuf~nt~othl Magrlhnt 4-~hlr LtlChIIiatt 5-shtr N'I! Himlist HTelcome to the City of Seattle Public Access Network[ TOp_o_~ · Home · Search · New · Hot · Visitor · Citizen · Business · Tips · Feedback http://www.ci .seattle.wa.us/ 1/6/99 The Structure of a Web Site Home Page Web Server V,/eb Page V~eb Page , V~eb Page ~ I "'1 , · ,,,,~ ,, ,~ ~,, I I ,, ;,, .. Zn formation Services an Znternal Service Function · General Fund vs. Internal Service Fund Accounting Convention - Maintenance of Assets - Replenishment of Assets - Departmental vs. Organizational · Accountability for Services W .?a : Can We 3o for Yo::u ? · Technology Planning· Web Page Development - Static documents · Application Training · Organizational Chart · Workflow · Comprehensive Plan Database Development World-wide E-Mail · Recreation Schedules Dynamic web pages · Applications for Permits · ]:maged documents Web Browsing · Search for your new Pet Our Goals · Provide the highest (]uality services & products for business information needs Maintain the Technical Expertise for evolving information technologies · Accomplish strategic goals through Teamwork Why Iowa City Needs a Fourth Fire Station Fire Chief Andrew J. Rocca January 6, 1999 Geography · Growth since 1972 - population - area - call volume · Neighborhoodand ,;::" ~' ~ . street development ' - lacking arterials - 1stAve& Captain Irish Speedway · providing three routes of access Menu of Services · Public education to station 4 - critical storage needs - community training / education facility · Expandable · Multi-agency use - police - ambulance - sheriff Standard of Cover [] Benchmark response times - fire - elTiS [] 1 st due vs 2nd due [] Fixed base response Two In/Two Out [] OSHA structural firefighting requirements · Emergency call- back and mutual aid requests on the rise Summary m Standard of Cover [] Growth and Access Issues [] Structural Firefighting Mandates [] Menu of Services - Public Education to station #.4 - Rescue Services to station #3 City Ames Burlington Cedar Rapids Clinton Des Moines Dubuque Fort Madison Iowa City Marshalltown Mason City Muscatine Ottumwa Sioux City Storm Lake Waterloo # of Stations 2 2 9 3 9 + 1 being built 6 1 3 1 1 2 2 7 1 7 Square Miles Served 10,439 (acres) 13 70 35 78 28 10.5 22.5 10 65 (includes 2 townships) 12 15.5 53.5 98 96.3 (includes rural areas) Fire Department E~ch color represents ~he closest station by travel ti~e, Fire Department Captain Irish Parkway SLaL{on Response Ar'ea Each ,solor represenEa ~,he closest, sLat,ion b~ LraveI Lime, Day Watch 0700-1500 1 Lieutenant 2 Sergeants 12 Officers 2 C,S.O,'s 17 investigations Lieutenant Sergeant Officers Drug Task Force 8 FIELD OPERATIONS (PRESENT) 1 Captain Evening Watch 1500~2300 1 Lieutenant 2 Sergeants 12 Officers I Officer-Field Training 2 C.S.O,'s 18 (2) Vacancies) Late Night Watch 2300-0700 I Lieutenant 2 Sergeants 11.4 Officers 1 Officer-Field Training 'Hurd 3 days, 2 late nites 15 SCAT ..... 1 Sergeant 5 Officers Administrative Services 1 Captain 1 Sergeant 2 Officers 6 4 RELD OPERATIONS (WITH 8 GRANT OFRCERS) I Captain Day Watch 0700-1500 I Lieutenant 2 Sergeants 14 Officers {+2) 2 C,S,O:s lg Evening Watch 1500-2300 I Lieutenant 2 Sergeants 15 Officers (+2) 1 K-9 Officer 2 C.S,O,'s Late Night Watch 2300-0700 I Lieutenant 2 Sergeants 14 Officers 'Hurd 3 days, 2 late nites 17 Investigations Lieutenant Sergeant Officers Drug Task Force 8 SCAT .... 1 Sergeant 5 Officers Administrative Services Captain Sergeant Officers Training Sergean~ 5 1/~/99 IP1 Agenda JANUARY 13 CITY COUNCIL INFORMATION PACKET January 8, 1999 WORK SESSION ITEMS IP2 IP3 JANUARY 14 WORK SESSION ITEMS City of Iowa City Human Service Agency Funding Recommendations for FY00 (Kubby and Champion) Memorandum from City Clerk: January 14 Budget Session IP4 IP5 IP6 IP7 IP8 IP9 IPIO IPll IP12 IP13 IP14 MISCELLANEOUS ITEMS Memorandum from City Manager: Report on Activities - 1998 Memorandum from Housing and Inspection Services Director: New Senior Building Inspector Memorandum from Kim Johnson to City Manager: Agenda Items Memorandum from Riverfront and Natural Areas Commission: Flood Plain Development Policy Memorandum from Dianna Furman: Utility Discount Program Statistics by Month - June, 1997, Fiscal Year 1998 and Fiscal Year 1999 Memorandum from Police Officer Myers to Police Chief: Monthly Activity Report - December 1998 Iowa City Police Department Use of Force Report- December 1998 Memorandum from Police Sgt Steffen to Police Chief: Motor Vehicle/Deer Accidents - 1998 Letter from Drew & Jackie Baumhauer to Ed Hartin (USDA): Deer Release: Winter Carnival '99 Agendas: January 5 and 7 JC Board of Supervisors Citizens Summary 2000-2002 Proposed Financial Plan - Budget Agendas for the 1/12/98 meetings of the Board of SUpervisors. January 8, 1999 InfoL, Packet page 2 Email from Judy Putney regarding stop sign at 1st Ave. and Friendship Ave. Agenda for the 1/13/99 Informal meeting of the Board of Supervisors. Memo from Internet and Outlook Update and Training. Info from PCRB regarding ORD. 97-3792 ordinance creating Police Citizens' review Board. Info regarding Budget, Capital improvements projects, 1998goal Setting~Cdistributed 1/11) Memo from City Clerk regarding revised schedule for January 14 budget session. Info regarding budget requests including FY2000 Boards & Commissions Request;,Heritage Trees funding request; Iowa Arts Festival Budget Request; Down Association'and Jazz Festival requests. Annual Report 1997-98 Iowa City Coralville Convention & Visitors Bureau. Meeting Planner's GUide from the Iowa City Coralville Convention & Visitors Bureau. Information in the Iowa City Jazz Festival. AGENDA Joint Meeting Johnson County Board of Supervisors Iowa City Community School District City of Iowa City City of Coralville City of North Liberty Wednesday, January 13, 1999 North Liberty Community Center 4:00 - 6:00 PM 01-08-99 IP1 Call to order. Introductions. Organization and purpose of the joint meetings. (Johnson County) Update and report from various entities on their GIS systems. Establishment of a BIS committee with representation from each entity. (Johnson County) Update on fringe area agreements between Johnson County and North Liberty and Coralville. (johnson County) Agreement between Coralville and Iowa City regarding annexations and extraterritorial review of subdivision plats. (Iowa City) Update/report on Johnson County Land Use Plan. (Johnson County) 6. Local Option Sales Tax. (North Liberty) 7. Set date and location of next meeting· Adjourn. 410 E VvOshington St. ~ City k:Mzo 52240 Date: December 29, 1998 To: From: Re: Coralville City Council Iowa City City Council Johnson County Board of Supervisors Jeff Davidson, Executive Director Item for joint govemments meeting in North Liberty on January 13, 1999: agreement between Coralville and Iowa City regarding annexations and extraterritorial review of subdivision plats Dudng the last six months we have been attempting to work out a new agreement between Coralville and Iowa City regarding the overlapping two-mile extraterritorial review area between Coralville and Iowa City. The annexation of the Barrington Heights Subdivision by Corelville voided the previous agreement. The matter of contention that we have been unable to resolve is the overlapping two mile extraterritorial review area between Coralville and Iowa City that is not part of either city's designated long range growth area. This area of contention is labeled area A in the attached diagram. The area of contention was part of Iowa City's review area under the previous agreement. Coralville has subsequently amended its Community Plan to extend its long-range growth boundary to Dubuque Street. Iowa City, with the adoption of its new comprehensive plan, extended its long-range growth boundary north to Rapid Creek. These two actions reduced Area A in size from its dimensions in the previous agreement. The City of Coralville approved the division of extreterritorlal review authority in Area A between Coralville and Iowa City along the dyer, west of the river would be under Coralville's review and east of the river would be under Iowa City's review. This was unacceptable to the Iowa City City Council, and they have discussed either retaining Iowa City review over the entire area, or joint review where a county subdivision would be subject to review by both the Coralville City Council and the Iowa City City Council. Recent discussions between Coralville and Iowa City staffpersons have suggested another possible compromise: retain Iowa City review over the entire area, and require urban design standards for streets, sidewalks, and stormwater for any county subdivision. Water and sewer would be assessed upon annexation. This is consistent with what is required in the 28(E) agreement between Coralville and the County. It should be noted that until an agreement is executed between Coralville and Iowa City, according to state law a subdivision in the overlapping two mile extraterritorial review area is reviewed by whichever city is closest. I will be in attendance at your January 13 meeting if there are any questions. cc: Coralville staff persons Iowa City staff persons Johnson County staff persons jccogadm~,mem~annexati.doc ,r-;---- -'.~ .......,~,i3; "'i""" Coralville-lowa City Annexation Agreement // "' ' tl .... t \ \ \ \ / \ \ \ \ \ \ \ / I I I I-- / / / / / / / / / CITY OF IOWA CITY HUMAN SERVICE AGENCY FUNDING RECOMMENDATIONS FOR FY00 Recommendations from Karen Kubby and Connie Champion, Council representatives to the United Way/Joint Funding hearings. AGENCY FY98 actual FY99actual %Increase FY00 FY98-FY99 Request Big Brothers/Big Sisters 34,557 36,000 4.2 42,000 Crisis Center 35,480 37,254 5.0 40,969 Domestic Violence Intervention 47,000 50,000 6.4 60,000 Elderly Services Agency 56,800 58,500 3.0 60,255 Emergency Housing Project 8,500 9,000 5.8 9,500 Free Medical Clinic 5,440 5,700 4.7 5,985 HACAP 6,425 7,625 18.6 7,850 ICARE 9,600 10,000 4.1 10,500 Mayor's Youth Employment 37,080 38,000 2.5 45,000 MECCA 26,000 26,800 3.0 29,400 Neighborhood Centers 52,000 54,844 5.4 71,705 Rape Victim Advocacy 12,500 13,000 4.0 13,500 Red Cross 4,740 4,977 5.0 5,226 United Action for Youth 56,500 58,000 2.6 65,000 Youth Homes n/a n/a n/a n/a $392,622 $409,700 4.3% $466,890 Difference FY99- FY00 $ 6,000 1.7 3,715 10.0 10,000 20.0 1,755 3.0 500 5.6 285 5.0 225 3.0 500 5.0 7,000 18.4 2,600 9.7 16,861 30.7 500 3.8 249 5.0 7,000 12.1 n/a n/a $57,190 14.0 awa City FY00 ributes to Recommendation I budget $ % 15.7 10.0 10.1 20.2 4.0 3.0 0.3 5.8 14.0 0.9 5.0 3.0 2.0 6.4 n/a % total 1/7/99 g:\data/humans/fy99_cty.doc City of Iowa City MEMORANDUM" 01~8~9 IP3 DATE: TO: FROM: RE: January 8, 1999 Mayor and City Council Members Madan K. Karr, City Clerk January 14 budget session The following organizations and Boards/Commissions have requested time at your January 14 budget session. The schedule was prepared to include a 10 minute presentation followed by five minutes for questions. The work session begins at 3:00 and presentations start at 4:00. 4:00-4:15 4:15-4:30 4:30-4:45 4:45-5:00 5:00-5:15 5:15-5:30 5:30-5:45 Airport Commission Heritage Trees Historic Preservation Commission Iowa Arts Festival Convention & Visitors Bureau Library Board Downtown Association Remember that the work session is scheduled for the lower level of the Senior Center. Please use the Washington Street entrance. Cc: Organizations City of Iowa City MEMORANDUM Date: January 7, 1999 To: City Council From: City Manager Re: Report on Activities - 1998 The following represents a summary of the 1998 legislative activities of the Council. The construction of Captain Irish Parkway Phase I was initiated. These improvements included the construction of Captain Irish Parkway from Dodge Street to a point approximately near the south entrance drive of ACT. Additionally, the project involved the widening and signalization of Dodge Street at Captain Irish Parkway. A distribution water main along the north side of Captain Irish and a 24" feeder main along the south side of this road project were also added. The project was awarded to Metro Pavers for $2.357 million. The engineer's estimate had been $3.19 million· The Council awarded a bid for the construction of a new WooIf Avenue bridge. Noted for unique design, this project was completed in late 1998· The Iowa Bridge and Culvert Company was awarded the contract for $1,126,000. e Following several public hearings and extensive discussion, the City Council and Johnson County Board of Supervisors authorized the extension of the SEATS paratransit agreement for a period of five years. 4. The Council initiated the process for the sale of approximately $10,000,000 in general obligation debt. These funds were to be used for a variety of City projects. The Council initiated the construction of new water mains in the peninsula area, adjacent to the Elks' golf course. These projects would extend from the lower level of the peninsula to Foster Road and support the overall water construction plans for the area. The contract was awarded to Maxwell Construction for $231,200. The engineer's estimate had been $331,000. The Council initiated the construction of an interceptor sewer along Willow Creek from the Napoleon Park pump station to Mormon Trek Boulevard at Benton. This work involves a river crossing at Napoleon Park and the installation of sanitary sewer pipe along the south and west side of the airport property and then northwesterly through Kiwanis/Willow Creek Park. This project was awarded to Kenko Construction Company for $7.326 million. The estimated cost of the project was $8.5 million. The Willow Creek Trail Project, consisting of a ten-foot wide asphalt/concrete trail from Mormon Trek Boulevard west approximately 3,450 feet to Galway Hills was undertaken. This project was awarded to Peterson Contractors for $205,900. The estimate had been $228,500. = Additional water facility site development continued. This work involved the construction of water plant site facilities, paving, river intake structure, grading, and landscaping. These improvements will prepare the site for construction of collector wells, the sand pit intake structure and, ultimately, the new water treatment plant. The project estimate was $5.16 Project List Page 2 million. The project was awarded to the Maxwell Construction Company for $3.961 million. The engineer's estimate had been $5.16 million. The Montgomery-Butler House, located on the water plant site, was secured/preserved for a future potential rehabilitation project. The D. W. Robinson Builder Construction Company was awarded the contract to provide for basic structural repairs, securing the building, and protecting it from severe weather. This project amounted to a contract at $22,600, with the original architect's estimate of $47,600. 10. The Council adopted a number of policies in their capacity as the Iowa City Housing Authority. They included multiple changes to our Section 8 voucher and certificate administrative policies and procedures as well as adopting a policy providing preference to homeless persons in the various programs sponsored by the Federal government and administered through the City. The reinvestment of the Tenant to Ownership funds to develop additional affordable home ownership opportunities was authorized. A contract with the Southgate Development Co. to purchase three single-family townhouse units at a cost of $107,900 each. These homes have been constructed and are now available for sale to low income families. 11. The Downtown Streetscape Project Phase I, which involves improvements along Dubuque Street and through a portion of the City Plaza, was bid with a total estimated construction cost of $655,000. 12. The Council also initiated the design, as well as the preparation of, preliminary cost estimates for the easterly expansion of the Oakland Cemetery. The estimated construction cost of Phase 1 is $600,000. This would encompass approximately 3.5 acres and provide for an additional 3,200 burial spaces. 13. The Council approved the preliminary design work and initiated a hearing process for a new parks maintenance building at Napoleon Park. 14. The Council initiated the construction of new collector wells. Two of the wells will be located on the lower peninsula site and two wells will be located on the water plant site. When completed, the collector wells will have a total capacity of approximately 7.4 million gallons per day and will become the City's primary raw water source. The estimated cost of the project is $1.8 million. The project was awarded to Reynolds Construction Co. for $1.379 million. 15. The Council amended the nuisance party regulations and other components of the City Code to provide for differing penalties and regulations with respect to disorderly house ordinance. 16. The North Riverside Drive/Arts Campus Storm Sewer Project, Phase 1, was initiated. This project is the first phase of a multi-phase project which addresses flooding problems along North Riverside Drive and the Arts Campus. The project will provide a new outlet to the river for the River Street Storm Sewer. The first phase will include a storm water conduit from the Iowa River west to North Riverside Drive. The estimated cost of the project is $415,000, of which $90,000 was provided by The University of Iowa. The project was awarded to the Iowa Bridge and Culvert Co. for $452,800. 17. The 1998 Street Pavement Marking program was initiated with an experiment in providing epoxy pavement marking for centerlines and lane lines in certain city arterial and collector streets. The use of epoxy paint, although substantially more expensive, was to provide for additional life to the street line markings. The estimated cost of the project was $113,800. The All Iowa Contracting Co. was awarded the project for $74,100. Project List Page 3 18. The Public Art Advisory Committee authorized the Call for Artists and ultimately recommended the approval of a downtown water feature project to replace the existing fountain on the Pedestrian Mall. The Myklebust/Sears Artist was selected and the project will begin construction in Spring, 1999. 19. In the November 3, 1998 election ballot, McLeod USA requested voters approve a grant to franchise a cable television service in Iowa City. The proposition was approved by the electorate. 20. The City entered into an agreement with the Iowa Interstate Railroad and CRANDIC Railroad for the construction of a railway interchange west of Iowa City. The intent is to relieve train traffic in and through our community. 21. The Napoleon Park entrance and parking lot improvement project was approved. This provided for the construction of a portion of Napoleon Lane as well as the Napoleon Park parking lot with related stormwater and sidewalk. This work was undertaken in order to provide parking facilities for the girls' softball program at Napoleon Park and parking for the new Napoleon wastewater pump station. This project estimate was $442,000 and the contract was awarded to Streb Construction for $337,893. 22. The Downtown Streetscape Plan, which was used as a design guide to provide for improvements for the streetscape in downtown, was approved by resolution. This plan identified specific streetscape features that would be replaced or enhanced in a ten block area of downtown. The features included new light fixtures, benches, trash receptacles, planters, and informational kiosks. This downtown plan also provided for a number of additional City Plaza improvements such as new playground equipment, replacement of the existing fountain with a new interactive water feature, as well as more flexible space and performance areas. 23. The Council approved the Iowa Avenue Streetscape Plan to provide a design guide for the construction and enhancement of Iowa Avenue. This plan provides for the construction of wider sidewalks to improve pedestrian accessibility and create additional opportunities for outdoor cares and streetscape features. The traffic located in the center of the street, in order to provide for emphasis to the Old Capitol, would be removed. Specific streetscape features such as colored pavers, light fixtures, benches, etc. were incorporated into the plan for the three blocks of Iowa Avenue between Clinton and Gilbert Streets. 24. The Council approved a construction project to provide for the pavement rehabilitation of Mormon Trek Boulevard from Benton to Melrose. This project involves patching as well as grinding, sealing, and generally cleaning all joints and cracks along Mormon Trek Boulevard. This work was undertaken to provide a better ride and traction and is intended to extend the life of the pavement..The estimated cost of the project was $185,000 and the project was awarded to Cedar Falls Construction Co. for $154,656. 25. The Council initiated the new ScanIon Gymnasium Complex as a component of the Mercer Park Aquatic Center. This project included the construction of a 16,000 square foot addition and will provide space for two basketball courts, three volleyball courts, and a multi-purpose room. The estimated construction cost was $1.422 million, and the project was awarded to the Seltzer-Weideritsch Construction Company for $1.454 million. A notable component of the financing was over $400,000 in private monies through public donations helped support the construction of this new recreation facility. Project List Page 4 26. In cooperation with the Oral B Company of Iowa City, a CEBA loan/grant was awarded to Oral B for $150,000. The City provided a local match in the form of a $40,000 forgivable loan. The Oral B Company has significantly expanded their Iowa City facilities. 27. The Council initiated a vadety of activities associated with the Iowa Avenue Multi-Purpose Parking Facility. This included the acquisition of property and easements as well as engaging the Neumann-Monson architectural firm for the design of this project. The architectural fee is $698,000. 28. With the adoption of the landfill master plan, the Council approved reductions in landfill fees, that is, a $10 per ton reduction was provided for the tipping fee at the landfill. A number of other amendments to the landfill tipping fees were also provided. 29. The City Council approved the construction of an additional airport hangar. The Unzeitig Construction Co. was awarded the contract in the amount of $850,000. 30. Foll6wing many months of discussion, the Council authorized a March 30, 1999 ballot proposition for the enactment of a local sales tax. 31. New Water Main Phase 4 - Emerald Street to Peninsula Project had an Engineer's estimate of $1.189 million and was awarded to the Langman Construction Co. of Rock Island, IL in the amount of $1.21 million. 32. The Council initiated discussions with the Police Citizens Review Board on the adoption of a set of standard operating procedures and policies. Those discussions were not concluded and will continue into 1999. 33. The Council authorized a contract with the U.S. Department of Agriculture for initiation of a deer management plan which will provide for the reduction of the deer herd through the use of sharpshooting. A Deer Management Committee has recommended this deer management plan to the City Council and, following extensive discussions through public hearings and other sources as well as approval. of the State Natural Resources Commission, the project is authorized to begin in early 1999. 34. Council authorized a contract with Stanley Consultants of Muscatine to begin the design of wastewater treatment improvements. The wastewater treatment facilities need to be amended to provide for additional solids treatment (digesters) as well as construction of an administrative building and garage at the South Wastewater Treatment Plant. These improvements will also provide for additional capacity to treat industrial waste as well as reduce odor problems at the North Plant. The project involves a treatment process that will accommodate the Procter & Gamble plant's needs. Rates will be amended whereby industrial users such as P&G will provide for the cost of these improvements through their rate payments. 35. The Historic Preservation Commission recommended and Council approved a grant for a survey and evaluation of our Northside (Goosetown) Neighborhoods. The City has provided for the local match and the Urban Planning Division along with volunteers will help support this survey. 36. The City Council, by resolution, repealed an earlier resolution creating the Design Review Committee and has now created an in-house staff review committee for the purpose of design review. 37. National Computer Systems (NCS) has requested approval to receive the benefits under the State of Iowa New Jobs and Income Program. Similar to the Community Economic Project List Page 5 Betterment Account Program (CEBA), NCS wishes to expanded their company and provide for new jobs and expanded facilities. The City's participation was a declining percentage property tax exemption for a period of ten years. 38. A contract was awarded to Wehner, Pattschull & P~ffner for the design of a new landfill scalehouse and recycling center. Following the June 29 storm, the landfill scalehouse was destroyed. A new scalehouse and recycling center will replace the temporary facilities. 39. The 1996 Master Plan for the Airport provided an outline for the City to safely meet its aviation needs for the next twenty years. The Master Plan has been adopted by the Airport Commission and the City Council. 40. The Council amended the ordinance concerning the sale of cigarettes to minors in order to provide for a prohibition on the use and possession of tobacco products and cigarettes by persons under 18. 41. Phase I of the Court Street Extended Project consisting of paving improvements from its present east terminus to the westerly line of the Windsor Ridge Subdivision for a length of 720 feet was approved. The estimated construction cost was $571,000 and the project was awarded to Streb Construction for $568,000. 42. The Iowa River Corridor Trail Project from Burlington Street to Napoleon Park which includes a 2 mile trail with retaining walls, pedestrian bridges, and storm sewer- ultimately connecting to the regional trail system - was approved. The estimated construction cost was $1.364 million, and the project was awarded to the Peterson Contractors for $1.312 million. 43. The Council approved the sale of three properties to area dtizens as a part for the Tenant to Ownership Program. These projects provide an opportunity for a lower income family to obtain ownership of the single-family residences made available through this project. 44. The Council initiated a design and development process for the City-owned property on the Peninsula. This process included a series of interviews, meetings, and involvement with area property owners, developers, and citizens. Dover Kohl Associates was contracted to provide for and direct the design of the Peninsula development. The project has now moved to the phase of securing developers, and associated road and utilities are planned. 45. The Southgate Avenue/Waterfront Drive Paving Improvement Project as well as the West Pepperwood Relief Sewer Project was initiated..This work included concrete paving, stormsewer, sanitary sewer, water main, and earth work in the area of Waterfront Drive south of the Hy-Vee to the Hilltop Mobile Home Park. Southgate Avenue was to be extended from Waterfront Drive to South Gilbert Street. The construction cost was estimated at $845,000 and the project was awarded to Metro Pavers for $627,000. mgr/98proj.doc DEVELOPMENT ISSUES: COUNCIL ACTION 1998 RESIDENTIAL DEVELOPMENT Amended the Zoning Ordinance to increase the number of days persons may reside in Transient Housing such as the Emergency Housing Project and the Domestic Violence Intervention Project. Approved a plat for a 31 lot residential subdivision in Johnson County, on the west side of Prairie du Chien Road. Approved a 16 lot residential subdivision on Rochester Avenue. Approved an 8 lot residential subdivision on the south side of Melrese Avenue, west of West High. Approved a plat for 25 lots in the Walden Hills neighborhood, along Shannon Drive. Rezoned 40 acres in Windsor Ridge from RS-5 to RS-8 and RM-12, with conditions, to provide diversity in this neighborhood. Approved a plat and amended development plan for 20 additional lots in the Walnut Ridge subdivision. Approved a plat for a 15 lot residential subdivision at Green Mountain Drive, near Rochester Avenue. Recommended to the Johnson County Board of Supervisors denial of a request to rezone 20 acres on American Legion Road from A-1 to RS-10. Approved the Peninsula Neighborhood Plan for a traditional neighborhood on City-owned land at the west end of Foster Road. Approved a 7-lot residential subdivision in Johnson County on the east side of Praide du Chien Road. Approved the resubdivision of a lot in Walden Hills, north of Rohret Road, to allow separate ownership of four phases of a development of housing for the elderly. Rezoned 10 acres west of West High on Melrose Avenue from RS-5 to OPDH-8 for 80 units of housing for the elderly. Approved a plat for 46 additional lots in Windsor Ridge. Rezoned 114 Wright Street from Community Commercial (CC-2) to Planned High-Density Multi-family Residential (PRM). Rezoned the Summit Street Historic District from RS-8 to RS-5. Approved a plat for 8 additional lots in the Galway Hills Subdivision off Melrose Avenue. Approved the necessary zoning and platting to permit 36 additional units in the Wellington Condominium development. Annexed approximately 15 acres and rezoned to OPDH-12 and platted 21 acres for the development of Silvercrest, a housing and rehabilitation center for the eldedy at the southeast corner of Scott Boulevard and American Legion Road. COMMERCIAL DEVELOPMENT Approved a plat for a 16 acre commercial development at Highway 1 and Naples Avenue. Approved a plat disposing of portions of the Waterfront Drive right-of-way, improving traffic circulation in the area and providing additional land for commercial development. Approved a plat for a 14 acre 2-lot commercial subdivision between Westport Plaza and Menards Approved a resubdivision of commercial land on Naples Avenue to add two commercial lots. Vacated and disposed of portions of Second Avenue Court for the redevelopment of the northwest corner of First and Muscatine (Walgreens). Rezoned 5 acres to Public (P) for the expansion of Kirkwood Community College. Recommended to the Johnson County Board of Supervisors approval of the rezoning of 2 acres on the south side of Highway 1 near Landon Avenue from Highway Commercial to Planned Commercial. Vacated public right-of-way, with conditions, to permit lease of the property by Hawkeye Lumber Company. Approved a plat for a two lot commercial subdivision in the County, on the south side of Highway 1 near Landon Avenue. Rezoned 22 acres north of the Iowa City Airport from Public (P) to Public/Commercial Intensive (P/CI-1) to permit development of this property for commercial lease. Recommended to the Johnson County Board of Supervisors denial of a request to rezone from A-1 to CP-2 15 acres near the Herbert Hoover Highway interchange with 1-80. Approved the resubdivision of a commercial subdivision on Naples Avenue to create four additional lots. GENERAL DEVELOPMENT ITEMS Amended the Fringe Area Agreement with Johnson County to accept submittal of a concept plan rather than a plat with applications to rezone properties in the Fringe Area. Amended the Zoning Ordinance to allow special events and outdoor storage and sales as temporary uses. Amended the Zoning Ordinance to change the definition of "Grade". Severed 78 acres of property in northwest Iowa City which was subsequently annexed by Coralville. Amended the Sensitive Areas Ordinance to include manufactured housing parks in the woodland retention requirements. Updated the 1990 schedule of development application fees. Approved an amended agreement with the City of Coralville regarding the review of plats in the extraterritorial jurisdiction of the two communities (amendments rejected by Coralville) Annexed and rezoned to RS-5 and Public (P) the Court Street right-of-way, generally east of Scott Boulevard. APPOINTMENTS TO IOWA CITY BOARDS AND COMMISSIONS DURING 1998 1/7/99 NAME Bender, Thomas Blum, Richard Delworth, Ursula Paul, Michael Buss, Anna Fehr, Tim Barclay, Winston Dulek, Susan Kennedy, Michael Dickerson, Lyra Day, Trudy Mills, Marc Gunn, Michael Shope, Linda Page, Lucia-Mai Coleman, Daniel Schmuch, Gretchen Elliott, Bob Mettie Thomopulos Nelson-Kuhn, Jane Larew, Mary Simmons-Welburn, Janice Klink, Judith Pruess, Rex Gustaveson, Craig Shannon, Dean Ehrhardt, Pam Schintler, Marilyn Galbraith,Deborah Graham, Mark Gillitzer, Jeff Russell Bennett Kelly, William Honohan, Jay Hoch, Steven Pusack, Jim BOARD OR COMMISSION Airport Airport Zoning Board of Adjustment Animal Control (Iowa City Appt) Board of Adjustment Board of Appeals Board of Appeals (Mechanical Professional) Board of Library Trustees Civil Service Civil Service Commission Civil Service Commission Historic Preservation Historic Preservation (Brown Street District Rep) Historic Preservation (Summit Street District Rep) Historic Preservation (Woodlawn District Rep) Housing and Community Development Housing and Community Development Housing and Community Development Housing and Community Development Human Rights Human Rights Human Rights Human Rights Parks and Recreation Parks and Recreation Parks and Recreation Planning and Zoning Planning and Zoning Planning and Zoning Public Art Advisory Riverfront and Natural Areas Riverfront and Natural Areas Riverfront and Natural Areas (Johnson Co. Rep) Senior Center Senior Center Telecommunications Telecomm u n ications City of Iowa City MEMORANDUM IP5 Date: To: From: Re: I am pleased to announce Tim Henries" appointment as Senior Building Inspector. Tim has worked for the City as a building inspector since July 1995. jw/mem/db-tim.doc City of Iowa City MEMORANDUM Date: To: From: Re: January 5,1998 Steve Atkins Kim JohnsonA,}'~ Agendaltems The following are costs associated'with Capital Improvement Projects being presented for acceptance at the January 12th Council meeting: 1) 2) 1998 Pavement Marking Project Contractor: All Iowa Contracting Company · Project Estimated Cost: $ 113,800.00 · Project Bid Received: $ 74,185.37 · Project Actual Cost: $ 59,284.35*** *** Due to weather, the contractor was only able to complete 50,700 feet of the 62,500 feet originally designated for marking removal and replacement. Senior Center '97-'98 HVAC Renovation Project Contractor: Quint Company, Inc. · Project Estimated Cost: $ 126,530.00 · Project Bid Received: $ 118,910.00 · Project Actual Cost: $ 126,584.27 Date: To: From: City of Iowa City Cortney Daniels, Chair, Riverfront and Natural Areas Commission Re: Flood Plain Development Policy In a May, 1997 memo from Bob Miklo to Steve Atkins, Miklo suggested that the Riverfront & Natural Areas Commission (RNAC) review' the Flood Plain Management Ordinance. Since then, the Commission has invited several guests to speak on various topics related to flooding at our regular meetings and has recently reviewed the Flood Plain Management Ordinance. Commission members agreed with the conclusion reached by the Department of Public Works that buildings constructed in the flood plain that conformed to the Flood Plain Management Ordinance were protected by flooding during the flood of 1993 (a 100-year flood event). However, the Commission has concerns beyond those in the Ordinance about preservation and development along the Iowa River corridor and its tributaries, as elaborated in the Stanley Plan of 1975 and the Iowa River Corridor Study Update of 1993, both of which the City of Iowa City adopted. RNAC relies on these plans as the basis for its vision of development. The Stanley Plan covered a vadety of activities occurring along the Iowa River, including: protection of natural features (including riverbank protection); protection of historical features or buildings; minimizing structures; maximizing parkland; promoting passive and other recreational uses; especially trail development; preservation of the view of the river; and bringing the public to the area, while protecting them from hazards associated with it. Some of these issues have been addressed through the development of ordinances, specifically, the Sensitive Areas Ordinance and the Flood Plain Management Ordinance. In 1993, RNAC completed the Iowa River Corddor update, which focused on other goals and objectives related to river corridor development. They are: Goals: Maximization of the recreational capacity of the river and its tributaries and of the flood plain, · Provision of a route for bicyclists and pedestrians, and · Maximization of the scenic potential of the dver and adjoining flood plain. Objectives: To provide a greenway furnishing uninterrupted walking and cycling along the river and flood plain. · To improve public access along the river and flood plain. · To provide linkages between the Iowa River and parks, schools, neighborhoods, and places of business. RNAC continues to promote these goals and objectives. Over the last five years the Commission has seen the continuing realization of its goal for trail development as the Iowa River Corridor Trail and connecting trails have been and are being built. The current 2 Commission is concerned with planning and development in the flood plain that will realize all the goals and objectives as stated above, based upon its impact on: sensitive features, · habitat preservation, and · the environment. Optimally, RNAC would prefer that no permanent buildings, except recreational buildings, be constructed in the flood plain. However, the Commission does understand the implications of such a strict policy. Therefore, to facilitate river protection and development consistent with the goals and objectives for new development and redevelopment, RNAC recommends. · Promoting landbanking by giving 'incentives to landowners to use the land along the river in sensitive ways and to covenant the land so as to prevent its future development, · Incorporating opportunities for access to and along the river, · Arranging buildings to provide visual penetration to and from the river, · Orienting parking, storage lots, and other similar uses away from the river or screening them from view, · Mounding, landscaping and/or architectural treatments that will buffer and screen undesirable elements from view, · Providing a minimum natural buffer of 100 feet between the river and any development fronting it, · Encouraging planned unit developments with a minimum size of 5 acres for a mixed- residential development and 10 acres for other mixed use developments, · Providing adequate emergency vehicle access above the 100 year flood level when residential development does occur, · Encouraging landscaping (particularly planting of trees) by requiring landscape plans for all proposed development, · Promoting Brownfields assessments, and · Purchasing land, when it makes sense, adjacent to sensitive or natural areas that come available from time to time for purchase when consistent with the plan to protect and enhance the river and its tributaries. In short, the Riverfront and Natural Areas Commission believes that development in the flood plain must be compatible with the natural and sensitive features, must be visually pleasing, must encourage development consistent with, and protective of, the environment and of the public in accordance with the Stanley Plan and the Iowa River Corridor Update. We also believe that the parties involved in the approval of any building in the flood plain should follow these principles by developing a policy that adheres to them. Indexbc~nernos\l -3CD.doc Date: 4-Jan-99 Treasury Division Memorandum To: From: City Manager and City Council Dianna Furman ~ Subj: Utility Discount Program Statistics by Month - June, 1997, Fiscal Year 1998 and Fiscal Year 1999 Water Sewer Refuse Total Accounts Month Recyling Water Sewer on Discount Water Sewer 1997 Discounts Discounts Program Discount Tax Discount Discount FY98 July 177 51 228 1,146.88 56.03 1,205.12 Aug 166 52 218 1,159.68 56.63 1,218.57 Sept 171 57 228 1,111.04 54.28 1,167.46 O~ 177 60 237 1,185.28 57.90 1,245.47 Nov 173 59 232 1,216.00 59.40 1,277.75 Dec 171 59 230 1,205.76 58.88 1,266.99 Jan 173 60 233 1,192.96 58.25 1,253.54 Feb 182 65 247 1,218.56 59.52 1,280.44 Mar 179 73 252 1,141.65 57.15 1,144.88 Apr 180 77 257 621.27 31.26 623.04 May 178 76 254 923.94 46.27 926.56 Jun 174 75 249 899.16 45.15 901.70 FYTotals 2101 764 2865 13,022.18 540.72 13,511.52 Refuse Discount Recycling Discount Total Discounts 1,141.44 365.40 3,914.87 1,154.56 369.60 3,959.04 1,085.69 347.55 3,766.02 1,148.04 367.50 4,004.19 1,151.29 368.55 4,072.99 1,151.29 368.55 4,051.47 1,134.88 363.30 4,002.93 1,161.12 371.70 4,091.34 1,659.68 531.30 4,534.66 721.60 231.00 2,228.17 1,210.33 387.45 3,494.55 1,174.24 375.90 3,396.15 13,894.16 4,447.80 45,516.38 FY99 Jul 109 59 168 * 431.88 21.61 433.10 ~ 478.88 153.30 1,518.77 Aug 115 59 174 612.42 30.70 614.16 728.16 233.10 2,218.54 Sept 120 62 182 631.89 31.67 633.68 780.64 249.90 2,327.78 O~ 117 57 174 654.90 32.80 656.76 806.88 258.30 2,409.64 Nov 119 62 181 633.66 31.72 635.45 780.64 249.90 2,331.37 Dec 117 65 182 549.59 32.52 651.43 783.93 250.95 2,368.42 3,624.58 4,359.13 1395.45 13,174.52 FY Totals 697 364 1061 3,614.34 181.02 *Renewal for verification of eligibility status were sent April, 1998 and due back in Treasury June 30, 1998. Customers who did not respond were remove from the discount program in July. utildis.xlsl/4/9911:57 AM To: From: Ref: Date: Copy: Chief Winkelhake Officer ,loel Myers Monthly Activity Report (Dec 1998) December 30, 1998 Captain Widmer During the period covered by this report, 4 different officers spent a total of 12-1/2 hours participating in more than 10 community events and had contact with more than 250 citizens. Listed is an overview of the different events. On 12/01 Officer Nyers made a Child Safety Seat presentation to 15 staff members at Montessori School concerning CSS that I assisted in purchasing at Target for a reduced price. The presentation lasted 1-1/2 hours. On 12/01 Off. Berg made a 30-minute presentation on robbery prevention in the office and in the field to thirty TCI employees. On 12/07 Off. Myers made a 1-1/2 hour presentation on CSS to a parent group at Mercy Nedical Plaza. 30 persons artended. On 12/07 Off. Berg held an organizational meeting of 2 hours for 25 persons who reside in the 900 and 1000 blocks of Summit St. Twenty-five persons artended. On 12/09 Off. Shaffer artended the Senior Center volunteer Xmas party. She spent 3 hours there and made contact with more than 100 persons. On 12/10 Off. Berg made a shoplifting presentation to 14 teens and parents as past of the county juvenile diversion program. It lasted 30 minutes. On 12/10 Off. Singleman attended a "gripe session" hosted by Ecumenical Towers. He listened and answered questions of eight seniors during the 30 minutes. On 12/11 Off. Singleman made a 30-minute presentation to 4 Weber School children, He discussed with ELP students how to use a PBT. On 12/17 Off. Berg made a 1-1/2 hour presentation to driver's education students about OWI. He contacted 20 students. On 12/28 Off. Myers assisted a family in installing a CSS at 608 Ronalds. He spent approx, i hour there, IOWA CITY POLICE DEPARTMENT USE OF FORCE REPORT DECEMBER, 1998 01~8~9 |plO OFFICER 36 DATE CASE # INCIDENT 12-02 98811838 Public Intoxication FORCE USED Subject was arrested and tried to pull away from officer. Subject then raised his fist as if to strike officer. Officer warned subject that he would be sprayed with OC if he did not stop resisting. When subject continued to resist he was exposed to OC. 42 12-03 98811889 Sick Animal Sick opossum was shot with officer's sidearm. 12-04 98811897 Injured Deer A deer that was stuck by an unknown vehicle was shot with the officer's sidearm. 92 12-04 98811921 Injured Deer A deer that was struck by a car was shot with the officer's sidearm. 49, 90, 38 12-04 98811923 Criminal Trespass Subject was at the Newman Center Chapel and refused to leave. Subject also refused officer's requests to leave. Subject was then exposed to OC. Subject then was forcibly escorted from the building after being handcuffed. 13 12-05 98811939 Interference With Official Acts Subject was being detained by officer and then tried to get away. Officer then grasped both arms of subject but he continued efforts to resist. Subject was then placed on the ground and handcuffed. 36 12-10 98812093 Public Intoxication When approached by officer subject attempted to flee. When caught he refused to enter squad car and had to be pushed into vehicle. 8, 22 12-10 98812102 Criminal Trespass Subject was refusing to leave VA Hospital. He still refused when asked to leave by officers and stated he would fight. Subject was then taken to the ground and handcuffed. He continued to resist and kick so leg restraints were placed on him. 32 12-11 98812161 Felony Arrest Subject had stolen a car and became OFFICER 42 32,42,97,13 47,42 39 47 16,36 DATE 12-12 12-13 12-13 12-13 12-15 12-16 12-21 CASE # 98812161 98812202 98812209 98812212 98812282 98812311 98812427 INCIDENT Felony Arrest Sick Animal Interference With Official Acts, Public Intoxication Public Intoxication Public Intoxication Sick Animal 911 Hang up/ Interference With Official Acts FORCE USED involved in a brief chase with officer. When stopped, officer drew sidearm and ordered subject out of vehicle. Subject would not get out of car so officer pulled him from vehicle by pulling on his coat. Subject had stolen a car and been involved in a brief chase with other officers. He then swam across the Iowa River in effort to escape and then hid in a wooded area. Officer located subject, drew his sidearm, and arrested subject. Sick raccoon was shot with officer's sidearm. Subject was arrested for public intoxication in parking lot of Maxie's Bar. Subject refused to enter squad car after repeated orders from officers. Subject was warned he would be exposed to OC if he did not get into car. When he continued to resist, he was exposed to OC. OC had minimal effect so officers forcibly pushed and pulled subject into squad car. After treatment at Univ. Hospital for OC exposure, subject again refused to enter squad car and again had to be forcibly pushed and pulled into vehicle. Subject was arrested for public intoxication in the 1400 block of Marcy. Subject resisted and had to be forcibly put into squad car. Subject was arrested after a fight had taken place at Fieldhouse Bar. After being handcuffed, subject had to be forcibly escorted to squad car. Subject was repeatedly told to enter car and then pressure point techniques were used to fome subject into car. Sick opossum was shot by officer using .22 rifle. Officers responded to an apartment at 2430 Muscatine after someone there had called 911 and hung up. No one would then answer the door. Upon OFFICER 26 54,35 26 93 40,48 42,40,48 4 26 3, 48, 13 DATE 12-22 12-22 12-23 12-26 12-27 12-27 12-28 12-30 12-31 CASE # 98812452 98812470 98812476 99900046 98812543 98812568 98812573 98812620 98812676 INCIDENT Assault/Public Intoxication Violation of No Contact Order Domestic Assault Sick Animal Interference With Official Acts Felony Traffic Stop Sick Animal Interference With Official Acts Interference With Official Acts FORCE USED hearing someone is distress inside the door was forced and a sidearm was drawn. A female was later arrested for interference with official acts and her arms had to be forcibly placed behind her back in order for her to handcuffed. Subject was arrested due to an incident at Fieldhouse Bar. She refused to walk to squad car and kicked at officer. When at car the kicking continued and officer knelt on subjects back aRer placing her on the ground in order to put on leg restraints. Officers were at a residence in the 600 block due to a violation of a no contact order. Subject in violation refused to be handcuffed and had to have his arms forcibly placed behind his back. When told he was under arrest, subject began to walk away. Officer grabbed wrist of subject to prevent him leaving. Sick raccoon was shot with officer's sidearm. Subject was passenger in a vehicle stopped for a traffic violation. Subject tried to walk away and refused to obey officer's commands to stop. Upon being arrested subject did not want to be handcuffed and his arms had to be forcibly placed behind his back. Officers stopped a vehicle that matched one reported to have an armed occupant. Officers drew their sidearms until scene was secure. Sick raccoon was shot with officer's sidearm. Subject was arrested for criminal mischief. Subject refused to walk and had to be half carried to squad car. Officers were called to Maxie's Bar regarding a subject refusing to leave. Subject was being restrained by bar employees when officers arrived. OFFICER DATE CASE # INCIDENT FORCE USED When employees released subject he continued to fight and resist. Subject was then exposed to OC which may have missed coming into contact with subject. Subject continued to resist and had to be forcibly taken to the ground and handcuffed. CC: Chief City Manager Captains Lieutenants Library City Clerk Hurd To: Steve Atldns, City Manager CC: Chief Winkelhake, Animal Control From: Sgt. Jim Steffen Date: 01/05/99 Re: Motor vehicle/deer accidents 1998 During 1998, the Iowa City Police Department has investigated 50 motor vehicle/deer accidents. The total property damage estimate resulting from these accidents is ~§~i870.00. In nine cases, no vehicle was found at the scene so a damage estimate was not given. The lowa City Police Department investigated 28 motor vehicle/deer accidents during 1997. The total damage estimate was $32,505.00. A break down of where tho accidents occurred in 1998 is: · Interstate 80 - Ten accidents, $9000.00 worth of damage. Two vehicles left the scene before the officer arrived. Highway 218 - Eight accidents, $12,250.00 worth of damage. Two vehicles left the sc~ne before the officer arrived. 1100 blk. North Dubuque -Nine accidents, $7540.00 worth of damage. Two vehicles left the scene. Rochester from Rita Lyrm to the 3300 blk.- Five accidents, $5200.00 in damage. One vehicle left the scene. North Dubuque Street near Foster Road - Three accidents, $2500.00 worth of damage. · Foster Road - Two accidents, $1200.00 worth of damage. · Prairie Du Chien- Three accidents, $5000.00 worth of damage. One vehicle left the scene Bristol- One accident, $2000.00 in damage January 5, 1999 · Dodge and Govemor- One accident, $300.00 worth of damage · Highway 6 and Riverside Drive - One accident and $500.00 in damage. · Dubuque Road north of North Dodge Street - Two accidents, $5500.00 worth of damage. · 2100 blk. of Melrose Avenue - One accident and the vehicle left the scene. · Mormon Trek and Melrose Avenue - One accident, $3000.00 worth of damage. · Mormon Trek and Hawkey~ Drive - One accident, $3000.00 in damage. · Highway 6 near Bon Aim Mobile Home Court - One accident, $900 worth of damage. · North Dubuque and Interstate 80 - One accident with $980.00 worth of damage. It is hard to tell, but at the most four motor vehicle/deer accidents occurred in the area where reflectors are in place. ID=3193732et9 01-08-99 IP12 12taO~ Mr. Ed HartIn, State Director USDNAPHIS/W8 2401 Industrial Drive Columbia, MO 65202 Dear Mr. Hartin, We thought this article would be of interest to the USDA. A couple of months ego there wee an article with quotes by 'wildlife Idologles' that the hunters should use restraint in hunting bucks in Iowa. Now we am told that we shouldn"t be hunting does because the herds have been over harvested. Iowa City is planning to daughter 240 deer without adequate data On numbers, health and clooumented deer/human conflicts This approach is a "rush to judgment' that has long term mmifloai~ns. It appears the are too many contlloting opinions by wildlife biologists that need to be clarified. E. HD is aim taking its toll on the sOulhem deer population and was never taken into conslderatlorf'when the decision wee made to kill the deer. How widespread Is the EHD .outbreak? There are too many questions end too few answers. MuCh more data must' be collected before an informed decision can be made. It would benefit the city to wait until the deer herd is counted in April. 8Inca the DNR has no vested interest in hunting In the city limPs the count should be fadrly curate. Thank you for your consideration, Drew and Jackie Baumhauer Iowa CItY Council Mmnbers Ced~ Rapids City Council Members 89:27 KKB CO. ID=31937320t9 , me To Tighten deer hunt rules, say biologists fowa DNR says herds are ~uced to acceptable levels in most areas k Ode. U~ The etats's liberal deer bunting rules ;houtd be t|llbtened to protect the hard front ~verbarve,t. according to two top ]~partment of Natural Resoareee wildl~ blolo~ists. the poet two years -- which haw. allowed the hm've~t or bins throuilv~lt nn hlmttr~ SeaSOns in a~ 99 counties -- beve reduced ~e herd % acceptable IeveZe in most oreas or the staff. 8ajd Wtllie Suehr, who maaales the otate's deer hard. wadlife superv~or For the staro's Both Suchy and state, Mr hum PfelEm- Ndd they .will am S/mSMly below ~mena that ws*s 199s htmtin~ pr~ectton msny deer u the/a~e hid ~o seem. eepem,Y~ in southern l~ws," ssdd !~elfi"er. Al_to~ SuEhy ssid he ham heard mostly said. "Xae~de huntinS in southern hywa have had S,dty am/d el~hGofi- ~em~rhm--_l~c d/meue by mldlefilmm, mm~lawebeea napQnm~tbax'mt Iramint pm.--'t of the reduetton bs aNT mashera bs e0ae lmre ot southern Zowa. This 7ear'e o~tt~ of lff-lD, a source of Seer mortality for s, veral years. was unmmdly latae, Suchy eaid. Altlmu~ m tMOple will blame KliD rdr we have been abmaing doea, reducin~ the herd's Such), said wildlife btoln~,~te wfi] not have a e 1me barrut data untfi Aprfi. Based ~ to recommend ths~ more '~ucks only" r~es be s&~ied for the 19~ huntinl seasons. "If we dan't cut b~-k on the doe harv~t, ~.i~r. ially in wrthern kwa. w~ ~fil eet teo far on top of the hs~" said ~ueb,v. late tgles, the stars Id~ its !lberslized harvest tuiss in eff~t t~ lot4, rsatdtin2 in oVerharveet. said Sunhy. 'We mind to ip~ard agolast that this Sllchy said he expects the doe hatvolt to r4Bge IMtwnm ~0 percsmt and 80 percent in as many as a dozeu cmmtt~ thie year. "When tha doe harvnst rtmm that high. that I~ a 6trnng indk~tion that th~ buckz aran't out thofe." he said. A~ a rule of thumb. said Pitff~r. when more them hldr the harvsst cormists atr does In a et~en arm, the smm of the herd. k m;in~ m decream,. :'.In eetmrd outlh~, our 19S9 rtdes w~ look a to.t:llk$ our llM rules, but we wfil have aome time to make come chanpa." Mid Pfei/~r. January doc htmt in 18 southern low..t countto~ h/l~ OUfi[Ved it5 l~lnP_.~, P.22 KKB ID=3183732819 P,B3 Hunters will have to work harder after 'skimming cream of crop ~/I, awa huntsrs will have to work harder this year to achieve their third straight / "I don't befieve they will make it, but it coul{t be close," meat of Natural Resources life biologist who manages the staro's deer herd.' "I'm 2ueesin8 a tntal 1998 har- vest in the ranlie of 110,000 to US,COO,'° said $uchy. That would ncord harvest of 118,40~ deer, ' but more than the 1.c~6 harvest of 107,615 deer. Most of the harvest will take , place during the state's two fwe- arms seasms. The first opens Saturday and runs through Wednesday; the second runs Dec. 12 to 20. Nearly hunters are expected to l~artiCi- pate in the two ,,leaions. Suchy attrttaxtes last year's record harvest to abundant deer, favorable weather and liberaL- ized bunting rules. For the first time last ve%t wildIRe managers made does during all The any-sex rule, ~;ouphd with increased doe tags in the special antlerless zone and the addition of the bonus late sea- son in southern Iowa, iucreased the {toe. harvest by more than 9,000. While hu~tiag rules remain liberal, Suehy estimates that last year's record harvest brouSht the state's overall deer popula- tion down as much as 10 percent He also noted that antlerless licenses for the bonus late sea- son a~e still available and can' be obtained at any county corder's office. If recent unseasonably warm weather continues into the first shotgun season, as is likely. Suchy said the deer will be widely scattered. and hunter~ will run trim them in a lot Of different places. from a year earlier. SuChy said hunters in south- "We don't have quite as nlally ern Iowa may encounter deer deer as we had last ~rear," said /sufferine or recovering from epi- htmters will have to work hard- virus trar~mitted by ntid~e ~es. er this year to do as well as they {lid last year." Hunters will be operating this year with almost the same sea- sons and regulations that were in effect last year. 3uchy said the only rt~or ~ is that handguns may be used in all but the youth, bow and earl~ muz- zleloader seasons. tie said 267 eases of EHD have been reported across shuthera and south~entral Iowa. Biolo-,.... gists believe enid weather earli-',, er this fall exterminated the midges and effectively ended the threat of EI-ID. Suchy urges hunters who do observe sick deer to call him at (515) 774-2958. Let young .bucks 'mature .! into trophies, s ys biologist ayOdm tee A BDCa e~ow= its bW~est rack wlamn 1S nmcbm~ maturity at e R ~ ?. ~ wh~' ' * *. ~i~ ~ mu~ m ~ ~' "ln ~, a ~mr~ ~ wi ~ ~ ~. ' ~ . ~" ~ S~F. '~' ~, a ~ '~.'l~ At b 1~ h~m ' ~ ~ wm f laW~lh lawm'e deer bed at near m~wd 'numbers, · Meibr ~ lie balkearn lowI'm doer. populmtlswi aowe~ ~ ~ ~ ~ cause they are emmy pp~. .~ lower the deer population by hmr-~ vemt~ rather ibm man bucks." Otr AL~ deer, ymrlmg bucks are the neat ..' ~adq, mid lee htudem airstudy rare stmoOne m vlllnerable tu lainlien, add Sudxy. .. ~Hsl 'standtar ~f doge. Lasl year, he "RJetbeirfh~thtm aeaaml 9othevymrehaa does'mdeup43~reant;fdaebarveat,whictx hoe~ "They eel. bounawl ramtuna. '/bey are ao lenmr. met .4he dae harvmt lw~mnm~e m Imtehw under the proteetl~ d thoh- ~ ami the mmOwru iowa. w, he~ epeclal ruleu emd oider lmch don't tottrmW them mt al!.Tbml are eo mmwtmeed time tsklet t~ moa~ dram. __'". ~.. ~ ~ .,r,,.,,~.-~,,,,~,~.,..=-., ....,.., .,,.,.,,..,. -,.,,, ,. ,.,,,. ,. ~i' >1:....-.. · . * ' 03 82)! · ,e 'd GtgagC-'CBlE:=ClI January 7, 1999 FOR IMMEDIATE RELEASE WINTER CARNIVAL '99 Come to downtown Iowa City for free family fun! The second annual Winter Carnival '99 celebrating winter will take place Saturday, January 23. Kick-off will be a storytime featuring snow stories at 10:30 a.m. at the Iowa City Public Library. All other activities will occur between 11:00 a.m. and 1:00 p.m. Ice Sculpture Demonstrations! Entertainment! Carnival Style Games with Prizes will entertain you! Free Cookies, Hot Chocolate, and Coffee will help keep you warm. Events take place throughout the Pedestrian Mall and inside Old Capitol Mall. New this year leading up to the day of the event is the first Winter Carnival Snowflake Treasure Hunt. Every weekday between January 11 and 22, a clue will be read during the morning radio show on KCJJ 1630-AM. Each day a new clue will be read leading you to the location of the hidden snowflake medallion. The first person to find the medallion will win a 8500 downtown shopping spree in the form of gift certificates from participating downtown merchants. Organizers of the entire event include: 10wa City Parks and Recreation Department, Iowa City Planning and Community Development Department, the Downtown Association, Old Capitol Mall, and the University of Iowa Recreational Services. Other sponsors of the event include Delta Delta Delta, Downtown Association members, Gringos, Hawkeye State Bank, Hills Bank & Trust, Holiday Inn, Iowa State Bank, and Mercantile. For more information, contact Joyce Carroll, at the Iowa City Recreation Division, 356-5100. F:\aep\wcpress 410 EAST WASHINGTON STREET · IOWA CITY, IOWA S2240-1826 · (319) 356-5000 · FAX (319) 356-5009 319-354-4,7.13 3193565889 I01~ Clff CL~!( Jonathan Jordahl, Chairperson Charles D. Duffy Mike Lehman Sally Stutsman BOARD OF SUPERVISORS January 5, 1999 INFORMAL MEETING Agenda 1. Call to order 9:00 a.m. 2. Review of the formal minutes of December 31 st and January 4th 3. Business from the County Auditor a) Discussion re: Resolution 01-07-99-B1 naming depositories. b) Other Business from Dr. Craig Mosher, Director of Mental Health/Developmental Disabilities Services of Johnson County re: implementing Johnson County Mental Health/Developmental Disabilities provider rate increase. discussion 5. Business from the Board of Supervisors a) Discussion re: b) Discussion re: commissions. c) Discussion re: d) Discussion re: e) Reports f) Other appointments to the Compensation Commission. appointments of Board members to various boards and Local Option Sales Tax. budget schedule. 6. Discussion from the public 7. Recess 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 3564086 81/86/99 89:82:58 319--3EA-~213 -> 3193565889 lffiltt CIY~ CLgP, RPage 881 Jehnson Cmm~y IOWA Jonathan Jordahl, Chairperson Charles D. Duffy Michael E. Lehman Sally Stutsman BOARD OF SUPERVISORS January 7, 1999 FORMAL MEETING 1. Call to order 9:00 a.m. Agenda 2. Action re: 3. Action re: 4. Action re: claims formal minutes of December 31stand Jan 4th payroll authorizations 5. Business from the County Auditor a) Action re: b) Action re: c) Action re: d) Other pennits reports Resolution 01-07-99-B 1 naming depositories. 6. Business from the Planning and Zoning Administrator a) Final consideration of application Z9850 of Timberwood Estates. b) Other Presentation from the Area Chamber of Commerce re: Local Option Sales Tax. Business from the County Attorney a) Other 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: 019) 356-6086 81/86/99 89:88:14 319-354-4213 -> 3193565889 IOMR CITi' CLERK Pqc 88Z Agenda 1-7-99 Page 2 9. Business from the Board of Supervisors a) Discussion/action m: resolution authorizing the County Engineer to act on behalf of the Board of Supervisors on farm-to-market construction projects. b) Discussion/action re: resolution authorizing Iowa Department of Transportation to hold lcttings on farm-to-market construction projects. c) Discussion/action re: resolution defining conditions under which county roads may be temporarily closed. d) Action re: implementation of Johnson County Mental Health/Developmental Disabilities provider rate increase. e) Discussion/action re: MidAmerican Energy contract for county energy costs. f) Motion appointing Jim Schintler to the Compensation Commission under Licensed Real Estate Brokers or Sales Persons for a term ending December 31, 1999. g) Action re: appointments of Board members to various boards and commissions. h) Other 10. Adjoum to informal meeting a) Discussion re: Local Option Sales Tax. b) Reports and inquiries from the County Attomey c) Inquiries and reports from the public d) Reports and inquiries from the members of the Board of Supervisors e) Other 11. Adjournment CITIZENS' SUMMARY CITY OF I0 WA CITY 2000-2002 PROPOSED FINANCIAL PLAN CITY OF IOWA CITY CITIZEN'S SUMMARY OF PROPOSED FINANCIAL PLAN FISCAL YEARS 2000, 2001, AND 2002 Table of Contents Page City Managers Letter ......................................................................................................................1 Organizational Chart ........................................................................................................................4. Financial Plan Overview ..................................................................................................................5 Budget Highlights .............................................................................................................................6 Financial Analysis ..........................................................................................................................11 Proposed Expenditures by Division ...............................................................................................29 Capital Improvements Program .....................................................................................................45 CI P Changes .................................................................................................................................46 Summary by Objective ......................................................................................~ ............................47 Summary by Category ...................................................................................................................53 Summary by Funding Source ........................................................................................................54 Unfunded Projects - 2004 and Beyond .........................................................................................55 December 1998 City Council City of Iowa City CITY OF I0 WA CITY Re: Budget Message Fiscal Year 2000 to 2002 Proposed Three Year Financial Plan To assist in the preparation of the three-year operating budget for the fiscal years 2000, 2001, and 2002, we have relied upon extensive financial analysis work, much of it done during the summer of 1997. This work included a ten-year financial history updated as a part of our financial trend monitoring system; a ten-year financial projection based upon current state law, with accompanying expense and revenue analysis; a ten-year City employment history, that is the number of employees providing public services with specific attention directed to the impact of new services or policies; and a years' plus worth of experience with respect to the financial policy guidelines approved earlier by the City Council. I believe we have assembled a comprehensive financial information package to assist in our budget preparation. This financial information was not intended to deal with community political issues, but concentrate on our financial history projections and trends. We have had early success in fulfilling the financial policies of the City Council and this, coupled with continued growth has allowed us to project a more favorable financial position. Our analysis would indicate that some financial flexibility now exists within our General Fund budgets. However, using this financial opportunity it is not without risk and will require caution. As you are aware, we never know from year to year what legislative changes may be imposed by the state government. Yet, we know risk can be equated to a calculated circumstance and if we choose to proceed cautiously, both financially and politically, we can achieve quality public services, fulfill our community's agenda of needs and interests, and do our best to assure a political and financial foundation that can be carried forward and sustained by future generations of Iowa Citians. It is unknown what our new state leadership might do, but for the purposes of our budget preparation, we believe no dramatic changes will occur. Financial regulations currently in place, such as the loss of machinery and equipment taxation, limited to no growth in the reimbursements by the state, our overall reliance on property tax as our financial foundation, etc., these regulations and others we have assumed will likely remain in place. The political process of the state and its partisan nature would seem to indicate that negotiation and compromise will likely need to occur if either political party hopes to fulfill its agenda. Out of that process we can hope for more favorable municipal finance regulations and possible opportunities for cities to exercise greater self-determination, or at the very least no diminishment of our current position. As you know I have not traditionally used my budget message to comment on issues of a partisan nature. However, I do believe it is important with respect to the new political circumstances in our capitol. The State is financially healthy with strong reserve positions and a variety of revenue sources. Such conditions can hopefully lead to greater legislative and -1- Budget Message December 1998 Page 2 executive initiative on the future of our State rather than partisan bickering over how best to handle some crisis. The State government is not in crisis. The proposed local option sales tax scheduled for a March 30, 1999 vote and the projects it supports can also serve as a means to supplement as well as expand our current community services and thereby fulfill some of our community's interests. It will also, much like our State government enjoys, diversify our tax base. I believe it to clearly be the State's policy to encourage municipalities to seek the local option tax and utilize those funds to supplement public services as well as provide relief from fees, charges, and taxes. Without the sales tax option our initiatives will be far more limited, notably in the future. The financial flexibility in the budget is due to a number of factors, most notable is a residential rollback increase. The increase in the rollback factor and the resulting expansion of our property tax base has a profound effect on our financial future. In our earlier projections we had anticipated the rollback to continue to limit tax base. The rollback increase from 54.9% to 56.5% does mean the General Fund, assuming current tax rate policy, has new resources available and when coupled with our continued modest growth would indicate the City's General Fund is in a better position to consider service amendments in response to community needs and interests. This will also bring into question program priorities. Our capital improvement plan is very aggressive and will have a bearing on the General Fund. With the proposed addition of, for example, new recreation, fire, and airport facilities, expanding parkland and trail development, these capital investments lead directly to increases in operating expense and the need to secure tax and/or fee for service support. Your budget policy decisions will determine the full extent of what public services will receive our attention over the next three years. Our ability to finance and support capital investment is of particular importance in these budget recommendations, notably the long-term commitment of staff resources to support these projects. The City, has over the years, been willing to invest in our capital assets, streets, sewers, facilities, etc. and thereby work to avoid burdening future generations with infrastructure failure and/or inadequate public facilities. However, this cannot be said of operating services. They are often absorbed into our current complement of personnel with associated operating expenses. As we continue to grow we will need to address operating services and the demands placed on them by way of our community's interests. We also have operating programs and their respective budgets which are taking a "new" direction in fulfilling a program or policy. Our Economic Development Coordinator has assumed substantial responsibility for our downtown development initiatives. While on the surface this is a favorable indication of the City's direction, any economic development initiatives are likely to be "back burnered" as we fulfill our downtown commitments. Our Transit system with a new downtown interchange will propose in this budget the use of customer service representatives to staff the new downtown facility in order to support our interest in promoting transit opportunities for our citizens. The full effect of certain City services on the budgets of other departments is important to our management of expenses. Our Police Citizens Review Board has staff and private legal counsel assigned, and their work does influence the workload of other City operations, such as City Attorney's office, City Clerk, the time involved by Police Investigators and thereby this new public service requires more support than is indicated within its specific operating budget. The same can be said for our new Public Arts Advisory Committee. The concept was created with capital funds, a citizen's committee was added, and yet, we did not provide for additional staff resources which have been absorbed by current personnel. -2- Budget Message December 1998 Page 3 As we review our operations, and the necessary financial resources, the pressures to provide public services within our resources has truly become a delicate balancing act of policy leadership, management oversight, and resource availability. We have attempted in these budget proposals for FY2000, 2001, and 2002 to offer the community a package of services utilizing available tax resources and yet anticipating a future, that may provide greater fiscal discretion by the state government or the possibility of a new revenue source. The budget, as proposed, offers several major operational initiative commitments. The addition of six new police officers by way of a $450,000 federal grant, has been incorporated into our .plan; a new fire station and accompanying professional staff is proposed as we respond to community growth; an aggressive capital project plan to meet or exceed our infrastructure requirements and thereby address our maintenance and safety obligations as well as create future 'development opportunities; and wherever practical, staff support for services that are in need of attention merely due to increasing service demands. These would include an expanding park system, new pedestrian trails, street inventory and maintenance, greater management attention to police training and support for our Senior Center, its programs, and the maintenance of an aging building. Sincerely, Step~n~j. Atkins · City Manager -3- Citizens of Iowa City ,1, Elecled Officials Key Appoinled by Council & Mayor Mayor& City Council Director/Manager Employed by Board or Commassin Appointed by City Manager Airport Boards & Cily City Commission Corn missions AriDmay Manager Cily Clerk Library Board of Trustees + - Library Director ~ ( Assistant City Manager B~eadbaed - Telecommsficalions ' -Human Rights __Personnel Administration \ '~ ( ~ ( Housing & Plrkl & Planning l Finlace Fire Inspection Community Services Recrlltien Development D ireclef C hie I Director Director Director Police Public Senior Parking Chief Works Center & Transit Director Coordinator Oaractor ) k ) k ) k ) Transil - Operulions -Administrltion -Adminiatration -Administration - Administration -Administration L Senior Center - Administration - Admin./Training Assisted -CaD Maintenance Corn m unity - Animal Control Energy - Accounting -Fire Prevention - Housing 'Development 'Conservation - Cemetery -FireSuppeession Building 'JCCOGPfogflas _Community - Document -inspection - Forestry Services -Engineering Services - Urban Planning Criminal - Equipmeal Maintenance Development Government ' tnvesligation Regulations Buildings Economic - Landfill -- Information - Development Emergency Services -Housing 'Parks Inspection ' Commueicetions' Solid Wusle -- Purchasing - Recreation Neighborhood - Services - Patrol - Streets - Perking Records & ' Wastewater -- Risk Management 'Identification Treatment __ Treasury _ Water FINANCIAL PLAN OVERVIEW The Three-Year Financial Plan (the Plan) is again being used for Fiscal Years (FY) 2000 through FY2002, which begin on July 1 and end on June 30. This is a one year annual budget that meets State of Iowa code requirements for budgets, but also provides an addition- al two years of projections as a planning tool for City government. The "Financial Plan Overview" discusses the basis that the financial plan has been built upon. The Financial Plan operating budget includes the "General Fund" and "Enterprise Operating and Reserve Funds." A separate multi-year Capital Improvements Program (CIP) plan through FY2004 will be distributed as a separate document. The role of a government's operating budget differs from that of a private business. Budgets are an important internal planning tool for business. However, in government, budgets also play an external role. A multi-year financial plan informs parties both inside and outside government of its future objectives in providing services to its constituents. The three year plan permits particular emphasis to be placed on property tax levies, user fee projections, fund balances, the scheduling of capital purchases (both equipment and major improvement projects) and debt service/bond financing costs. The three year planning process provides a means to meet most funding needs at some time within the three year period. The Plan has become a reliable planning document and a management tool. The modified cash basis of accounting has been used for preparation of the Plan because the City maintains its daily accounting records on this basis. Therefore, revenues are recorded when received, not necessarily when they are earned, and expenditures are recorded when paid instead of when they are incurred. The Plan summarizes the budget by major category within each division. Actual receipts and expenditures are monitored carefully on a line-item basis by the Finance Administration Division, the department head in charge of each division and compared to the budget throughout the fiscal year. Department heads are ultimately responsible for ensuring that the divisions under their control stay within budget. -5- Budget Highlights Housin; Inspection +$2,500 In joint effort with the Fire Department, HIS will expand its educational efforts related to public awareness of Fire/Life Safety issues. Promotional material will be prepared directed at such an effort. 44,200 Four (4) additional cell phones, one for each inspector. Our inspectors have .many inspection appointments during the day as well as while in the field, they are to investigate complaints/nuisance cases, The ability to place phone calls from the field would increase their efficiency. Currently a radio call is placed to the HIS office by the inspector and the office staff places phone calls on behalf of the inspector. Assisted Housina It is anticipated that HUD will reduce the administrative fee available for the operations/staff support for our support of federal housing programs. Our recent organizational changes anticipated such circumstances, but as always our housing programs are subject to Congressional mood swings. Parks and Recreation Administration +$40,000 Enaineerinq Consulting services to assist in the development of a City-wide parks and recreation master plan. Some interest has been generated in a comprehensive plan for our many parks and recreation programs and facilities. Notably with the substantial increase in parkland acreage, both traditional and natural areas, the new gymnasium space, and the continued investment in our downtown recreation center, new roof (1994), new boilers (proposed 1999), and. other related investments, an overall plan appears to be in our community's best interests. It is assumed the plan preparation would be under the direction of the Parks and Recreation Commission, with support from other Boards, such as Riverfront/Natural Areas Commission. +$40,800 Senior Engineering Technician This technician has been recommended in order to more fully address our responsibilities for public right-of-way management. With deregulation of utility and telecommunications industries, as well as the other users of the public right-of-way, mapping, inspection and general oversight of the right-of-way has been more critical. We know of 14 users of the right-of- way with each subject to varying regulations and/or controls. We would hope to recover the cost of this new position to the fullest extent practical by way of chargeback to various utility funds and the users of the right-of- way. -6- +$54,1 O0 Senior Engineer Water +46,800 Forestry +5,500 LibraIv +$77,200 +$3,500 +$2,100 Transit +$102,400 The extent of our capital improvement plan as well as the desire for timely and accurate development review requires additional staff attention. This position will be funded by chargebacks to various utility funds and development review costs. Electronics Technician This position is part of the Water Division long-range comprehensive plan implementation. This staff person will maintain, install and program electronic and electrical control systems. This will increase the annual appropriation for our Re-leaf program from $2,000 to $7,500. This project is substantially for street trees, not park trees. It is also projected to be $5,000 for FY2001, and $5,000 for FY2002. Additional 2.25 FTE employees in order to utilize City employees to perform routine cleaning and maintenance of the Library. The Budget has been reduced by $60,000 the current cost of contract cleaning. Cover the skylight in the Children's room with reflective film. Due to the large glass area on the south side of the Library the temperatures rise higher than elsewhere and cannot be controlled with HVAC system. Riser would be available in Room A to elevate a stage for performers and participants and improve audience viewing. Transit Customer Service Representative Transit Customer Service Representatives (1.75 FTE) would replace 1.75 Mass Transit Operator positions with no increase in total complement of personnel. With the opening of a new downtown transit office we would like to have someone working out of the downtown hub office for the purpose of customer inquiries. This person can also serve to fill in if a driver were ill or running behind schedule. If that were to occur, telephone calls would be "rolled over" the Riverside Ddve Transit office. We now have a different driver every day doing "on call" work. We believe we can better match the skills necessary with a person who is a customer service representative as well as a ddver. City's 20% share of capital costs for transit roof replacement ($80,000), methane abatement ($400,000), and new bus shelters ($32,000). Federal grants are pending for 80% of the project costs. This cost may is proposed as a General Fund expense. We may wish to consider the use of debt. -7- The costs/conditions, etc. associated with City assuming the maintenance responsibility of SEATS vehicles has not been incorporated into this BudgetS. The route study and related changes will be available in January/February, however the goal is to provide revised services within existing resoumes. Plannina &Communitv Development +$2,400 Additional print shop costs due to mailings associated with the Neighborhoed Council newsletters. +$35,000 Consulting services assistance as part of the district plan process currently underway throughout the City. +$20,000 In response to the Housing Forum proposals, consultant services to review/recommend on the City's development codes as they relate to housing affordability. +$2,000 With expanded emphasis in our JCCOG traffic engineering/planning program we have expanded use of and request for traffic counts. The wear and tear on these devices is such that we need to commit $2,000 a year to replace these counting devices. Police Administration +$65,000 Police Sergeant - Training Police training has been continually expanded over the years, and it has also come under greater scrutiny, both publicly and by police professionals. Similar to our Fire service, we believe full time attention is necessary for police training. This Sergeant would report to the Captain for Administrative Services, and we believe would increase the effectiveness and efficiency of training. This would include all "outside" training, represent the City on the Mobile Team Curriculum Committee, facilitate our in-house "field training", F.A.T.S. related firearms training and maintain all training records and related documents. It is also planned to the fullest extent practical to incorporate training as part of annual officer evaluation. Police Criminal Investigation + $261,800 Six Additional Police Officers These six additional officers would be assigned to Patrol responsibilities. The Federal government has recommended a grant of $450,000 over three years. The grant will fund 75% of the cost. The budget proposal reflects the annual grant of $150,000 with a City General Fund share of $111,000. -8- Fire + $62,000 Assistant Fire Marshal The new position would be supported by a proposed permit-based inspection program applicable to an estimated 400 high hazard occupancies. A high hazard occupancy is a building that poses a significant full load, threat to the environment, or allows a large number of people to congregate. The estimated annual fee base would .generate $22,000 per year. · + 8435,400 Nine Additional Firefighters These new positions have been identified for years 2001, 2002, and 2003, and serve as the nucleus for staffing the proposed new Fire Station (#4). The last fire station constructed was in 1972. Since that time the population has increased + 30%, as well as the business/industrial expansions which have occurred. In 1972 the fire service primarily provided fire suppression services. Today the department provides support to emergency medical services,' hazardous materials, code enforcement, rescue/confined space, and public education. Additionally, OSHA requires fire departments to assemble four personnel before initiating an interior fire attack. Given the lack of actual street access in the northeast, response times are exacerbated. Airport +$9,000 Airport Maintenance Worker The request was to expand the Airport Maintenance Worker from half-time to full-time. Recognizing the investment in new Airport facilities as identified in the Master Plan, the budget proposes the expansion staged over two years, a ~ time expansion each year. Parks and Recreation $78,600 Clerk Typist and Maintenance Worker - Mercer/Scenlon Gymnasium In anticipation of the opening of the new ScanIon Gymnasium, an additional ~ time maintenance staff ($17,100) is recommended. In preparing projections of the costs to operate, this maintenance position was considered. The budget also proposes an additional Clerk Typist at Mercer Center. It is anticipated substantial new traffic at the Center will occur, and with our technological investment in computer capability ($26,000), we will be able to connect our recreation scheduling and related activities to our downtown center, thereby allowing citizens to schedule participation in recreation activities while at Mercer/Scanlon. -9- Senior Center $16,700 Streets Maintenance + $45,200 Information Services + $18,700 + 51,700 Maintenance Worker The Senior Center building will continue to experience maintenance problems well into the future, due substantially to the buildings age and usage. Its use by other community interest groups also places a burden on the maintenance work effort. The decision on addition space, that is, whether there will be more space allocated to the Center by way of the available space in the Iowa Avenue parking garage must be considered in future staff commitments. The use of temporary employees $8,000 + per year, and its elimination from the budget, helps support this increased expenditure. Maintenance Worker We wish to expand our snow removal routes from 10 to 11, as well as supplement other street related maintenance work, such as-leaf collection, signs/signals, etc. Our street mileage continues to grow. The Road Use Tax is the source of finance for our street programs and has, with our continued population growth, shown it can absorb additional maintenance responsibility. Time ClerkTypist This position would assist in managing the growing inventory of computers and software, and would be responsible for ordering, receiving and inventory of supplies, equipment and repairs. Webmaster This person will work with a senior management oversight committee to develop a World Wide Web presence for the City and will be responsible for programming on the City's internal web pages. -10- FINANCIAL PLAN ANALYSIS GOVERNMENTAL OPERATIONS General Governmental Operations consist of the General Fund, Enterprise funds, the Debt Service Fund, the Trust and Agency Funds, Internal Service Funds and Special Revenue Funds, Ae PROPERTY TAX Property tax is the single largest revenue source for the City General Fund, accounting for over 6096 of FY2000 General Fund revenues. The City's property tax requests for FY2000 through FY2004, including the FY99 certified tax requests', are proposed to be levied as follows: FY99 FY2000 Tax Rate Tax Rate Dollars Per $1000 Dollars Per $1,000 General Library Transit Subtotal Tort Liability Employee Benefits Debt Service Subtotal % Chge from prior year Ag. Bldgs. & Land TOTAL LEVIED 13,379,524 8.100 13,990,651 8.100 445,984 .270 466,355 .270 1,569,203 .950 1,640,879 .950 15,394,711 9.320 16,097,885 9,320 183,000 .111 381,367 .221 3,030,228 1.834 3,487,044 2.019 3,119,507 1.868 4,352,606 2.493 21,727,446 13.133 24,318,902 14.053 6.41% 2.64% 11.93% 7.00% 6~518 3.00..=_~4 6r326 3.00__4 21,733,964 24,325,228 FY2001 FY2002 Tax Rate Tax Rate Dollars Per$1000 Dollars Per$1000 General 14,348,494 8.100 14,548,620 8.100 Library 478,283 .270 484,954 0.270 Transit 1,682,848 .950 1,706,320 0.950 Subtotal 16,509,625 9.320 16,739,894 9.320 'Tort Liability 396,731 0.224 425,000 0.237 E. mployee Benefits 3,611,000 2.038 3,916,420 2.180 Debt Service 5,932,937 3.314 6,818,114 3.756 Subtotal 26,450,293 14.89._...=~6 27,899,428 15.49__3 % Chge from prior year 8.76% 6.00% 5.48% 4.01% Ag. Bldgs. &Land 6r008 3.004 6,008 3.004 TOTAL LEVIED 26,456,301 27,905,436 The FY2000 property tax levy rate is proposed at $14.053 per $1,000 of taxable assessed valua- tion, compared to 913.13343 in FY99. The State limits the local growth in ProDert¥ tax revenue in several ways. The State of Iowa controls the growth in taxable assessed value through the rollback factor on residential property, the sched- uled elimination of taxable value on machinery and equipment (4% of taxable value), the valuation of utilities and setting maximum rates on tax levies. The residential rollback factor is currently tied to the growth in agricultural value state-wide. The FY2000 rollback factor is .564789 or 2.86% greater than FY99. The State is phasing out the machinery and equipment property tax. -11 - The rollback factor along with the maximum state imposed tax rates in the General (8.10), Library (.27) and Transit (.95) levies allows the state to control and limit taxable growth and property tax revenue locally. The FY2000 budget includes $714,710 in property taxes and $180,102 in State property tax replacements for machinery and equipment. This revenue is scheduled by the state to be phased out completely by FY 2004. FY 2000 end 2001 are maintained at the FY 96 valuation of $63.676 million which is projected to generate property taxes (and state credit) of approximately $895,000 end $949,000 respectively. The revenue increases in FY 2001 because it is reimbursed at the respective year's current property tax rates. In FY 2002 the state credit portion will be gone for Iowa City and the M&E property taxes will be based on the valuation at that time, which are projected to have dropped to about $14.7 million valuation (valued at 14% of cost) generating about $228,000 in property taxes. The remaining M&E valuation in FY 2003 will be at 6% of cost, generating approximately $43,000 in property taxes; and the M&E class of property will be com- pletely exempt in FY 2004. M&E property taxes are projected within the various property tax funds as follows for FY 2000 - FY 2002: Machinery & Equipment Property Taxes & State Credit Included within FY2000 - FY2002 Proposed Financial Plan 111194 (FY96) M&E Valuation in $1,000's at 30% of Cost $63,676 $63,676 % of Cost that is Taxable on M&E properties remaining on tax roll: 30% 22% 14% M&E Valuation for Property Taxes: 50,860 34,316 14,732 M&E Valuation for State Credit: 12,816 29,361 0 FY2000 FY2001 FY2002 General $515,788 $515,777 $119,329 Ubmry 17,189 17,194 3,978 Transit 60,489 60,493 13,996 **General Fund subtotal $593,466 $593,464 $137,303 Tort Uability 1.4,075 14,262 3,492 Employee Benefits 128,549 129,772 32,116 Debt Service 158,722 211,407 55,333 **Total M&E Property Taxes & Credits: $894,812 $948,905 $228,244 -12- The FY2000 General 8.10 property tax levy totaling 913,990,651 is used in the General Fund to pay for the support of many services, such as police, fire, library, park and recreation services. The levy cannot exceed 98.10 per 9~1000 of taxable assessed valuation per State law. The FY2000 Library tax levy of $.27, which was voted in by a majority of the residents in 1991, will generate $466,355. The initial levy was used to expand Library services and continues to maintain that level of service. The FY2000 transit levy totaling 91,640,879 is a "general" levy for transit purposes and must be receipted into the general fund and then transferred to the Transit Fund. The FY2000 tort liability levy of 0.221 will generate 9381,367. There is no maximum levy, it is based on expenditure requirements. The General Fund 8.10 levy paid for all of tort liability prior to FY99. All budgeted expenses related to tort liability that would have been included in the General Fund have been moved to the Risk Management Fund. The Employee Benefits property tax levy is used for General Fund employer costs of social security (FICA - 7.65%), the Iowa Public Employees Retirement System costs |IPERS - 5.75%), the Police and Fire Pension contributions (17%), health insurance, life insurance, disability insurance, worker's compensation insurance premiums and unemployment compensation. In FY99, FY2000, FY2001, and FY2002 the City has or is proposing to levy the Employee Benefits tax at $3,030,228, $3,487,044, 93,611 ,O00 and $3,916,420 respectively. The Employee Benefits Fund reflects the use of local Employee Benefits Retirement Fund Reserve monies to fund part of the employer share of the Police/Fire pension contribution, $575,000 was used in FY99 and in FY2000, FY2001 and FY2002, $585,000, $585,000 and $585,000, respectively. The Debt Service (DS) levy provides funds for the payment of the principal and interest on general obligation bonds of the City that are not abated by water or sewer funds. It can also be utilized to fund the payment of any judgments against the City, unless other funding sources are provided. The FY2000 levy increases from $3,119,507 to $4,352,066 in FY2000 due to a 910 million bond issue in calendar year 1999. The levy is projected to increase to $5,932,937 in FY2001 and $6,818, 114 in FY2002. New debt issues to pay for the cost of repairs and renovation to streets, bridges, buildings, parks, etc. in 2000 and 2001 are $15 million and $11.5 million, respectively. -13- Following is a schedule highlighting the changes from FY94 through FY2000 in assessed value, state rollback, exemptions and taxable assessed value. Taxable assessed value is calculated by applying the state rollback factor to residential value and by subtracting military and TIF exemptions. Description Rscal Year 2000 100% Assessment State rollback Less Exemptions Taxable Assessed Value Residential $1,542,179,060 .564789 $ 871,005,883 Commerdal, Less: Exemptions Taxable Industrial & Military & Assessed Utilities TIF Values Valuation $879,076,870 $ -- $2,421,255,930 None -- (671,173,177) -- (22.841,932) (22,841,9321 $879,076,870 $ (22,841,932) $1,727,240,821 Fiscal Year 1999 100% Assessment $ 1,500,669,280 $868,475,576 $ - - $2,369,144,856 State rollback .549090 - -* - - (695,304,253| Loss: Exemptions .... (22,047.567) (22.047,567) Taxable Assessed Value $ 824,002,432 ,$849,838,171 $(22,047,567) $1,651,793,036 *State rolled back Railroads and Commercial to .973606; Agland to .964206; Other Utilities and Industrial are at 100%. Fiscal Year 1998 100% Assessment $1,381,920,090 $801,176,898 $2,183,096,988 State Rollback 0.588284 None (568,958,498) Less: Exemptions {20,534,079) (20,534,079) Taxable Assessed Value $ 812,961.592 $801,176,898 $120,534,079) $1,593.604,411 Fiscal Year 1997 100% Assessment 91,343,692,710 $800,633,095 - - $2,144,325,805 State rollback .593180 -* - - (563,841,269) Less: Exemptions .... (20.304,794) (20,304,7941 Taxable Assessed Value $ 797,051,680 $ 783,432,856 $(20,304,794) $1.560,179.742 *State rolled back Railroads and Commercial to .972824; other Utilities and Industrial are at 100%. Fiscal Year 1996 100% Assessment $1,136,350,300 9728,058,842 o - State rollback .675074 - -* * - - Less: Exemptions .... (12.004.486) Taxable Assessed Value $ 767,120,599 $726,090,574 .$(12,004,486) · *State rolled back Utilities to .97209; Commercial and Industrial are at 100%. $1,864,409,142 (371,197,969) (12,004,486) $1,481,206,687 Fiscal Year 1995 100% Assessment $1,089,889,230 $693,293,313 $ - - State rollback .680404 None - - Less: Exemptions .... (9.078.2191 Taxable Assessed Value $ 741,564,958 $693.293,313 $ (9,078,219) $1,783,182,543 (348,324,272) (9,078,219) $1,425,780,052 Fiscal Year 1994 100% Assessment $ 949,139,460 $651,001,896 $ - - State rollback .726985 None - - Less: Exemptions .... (8.591.624) Taxable Assessed Value $ 690,010,202 $651,001,896 $ {8,591,624l $1,600,141,356 (259,129,258) (8,591.624) $1,332,420,474 Fiscal Year 2000 -14- Percentage Changes *FY2000 100% Assessment FY99 100% Assessment FY98 100% Assessment FY97 100% Assessment FY96 100% Assessment FY95 100% Assessment FY94 100% Assessment *FY2000 State rollback FY99 State rollback FY98 State rollback FY97 State rollback FY96 State rollback FY95 State rollback FY94 State rollback · FY2000 Taxable value FY99 Taxable value FY98 Taxable value' FY97 Taxable value FY96 Taxable value FY95 Taxable value FY94 Taxable value Commercial, Industrial & Residential Utilities Exemptions Total 2.77% 1.22% N/A 2.20% 8.59% 8.40% N/A 8.52% 2.84% .07% N/A 1.81 % 18.25% 9.97% N/A 15.01% 4.26% 5.01% N/A 4.56% 14.83% 6.50% N/A 11.44% 2.57% 3.92% N/A 3.11% 2.86% N/A N/A N/A (6.66%) (2.64%) N/A N/A (0.83%) N/A N/A N/A (12.13%) 13.00%) N/A N/A (0.78%) N/A N/A N/A (6.41%) N/A 'N/A N/A (.50%) N/A N/A N/A 5.70% 3.44% 3.60% 4.57% 1.36% 6.07% 7.37% 3.65% 2.00% 2.26% 1.13% 2.14% 3.90% 7.90% 69.14% 5.33% 3.45% 4.73% 32.23% 3.89% 7.47% 6.50% 5.66% 7.01% 2.06% 3.92% (13.64%) 3.08% 100% assessed value increased by 2.2% from FY99 to FY2000; however, after .applying the state rollback factor and exemptions, taxable assessed value increased by 4.57%. The increase in taxable value in FY2000 is due to new construction and changes in the state rollback rates. The residential rollback increased from .549090 in FY99 to .564789 in FY2000. Commercial property and railroads are back to 100% assessed value being taxable in FY2000 compared to a rollback of .973606 in FY99. -15- B. GENERAL FUND REVENUES FY2000 revenues total 833.6 million and are approximately 83.351 million or 11.1 % greater than the FY99 budgeted revenues of 830.2 million. Sale of the Peninsula Property is budgeted at 1.3 million in FY2000. Property tax revenue, including the transfer from the Employee Benefits Levy accounts for approximately 8i ,063,000 of the FY2000 increased revenues. 8600,000 of the increase is from a transfer from the Employee Benefits fund to cover the 27th pay period in FY2000. The General Fund includes machinery and equipment (M&E) property taxes and state credits totaling 8593,466, 8593,464, and 8137,303 in FY2000-FY2002 respectively. M&E revenues will be eliminated between FY2002 and FY2004 per the State Code. $120,000 is budgeted for the completion of the Police Federal Crime grant which reimburses the salaries and benefits of 8 police officers. FY2000-FY2002 includes 8150,000 per year for a new Police Federal Crime grant for 75% of salaries only (not benefits) for six additional police officers. The grant total is $450,000 over three years. $22,000 per year has been added as a new inspection revenue associated with a new Asst. Fire Marshal position. FY2001 revenues totaling 832.2 million are $97,000 less than the FY2000 total of $33.6 million (net of $1.3 million peninsula land sale)· Property taxes increase by approximately 8515,000. The first Federal Crime Grant is $0 in 2001, the transfer in of $609,242 in FY2000 is a non-recurring revenue, not in 2001. FY2002 revenues ~otaling $32.6 million are approximately 8380,000 or 1.2% more than the FY2001 total of $32.2 million. Property tax revenues, including the employee benefits transfer, account for an increase of $472,385. In FY2002 there is not any state reimbursement for machinery and equipment (state credit loss of 8265,715), although a small amount of property tax from M&E is expected. General Fund revenues are summarized into nine major categories. The analysis of each category follows: Property Taxes (47.9% of total) -- This includes the General (8.10), Transit (.95), Library (.27) and Ag Land levies. The property taxes as proposed are at the maximum allowable rates as shown above. FY2000 property tax revenues are projected to be $16,104,211 or 4.6% greater than FY99. FY2001 is projected to increase by 2.6% to $16,515,633 and by 1.4% to $16,745,902 in FY2002. Transfer: Employee Benefits Lew/(11.9% of total) -- This property tax revenue is receipted into the Employee Benefits Fund and then transferred to the General Fund to pay for benefits of employees (employer share of FICA, IPERS and Police and Fire Pension contributions; health premiums., etc.). FY2000 transfers are estimated to be $4,008, 171. Road Use Tax (8.9% of total) -- This is a gas tax that is received by the State of Iowa paid to the City on a per capita basis, receipted into the City Road Use Tax Fund and then transferred to the General Fund to pay the actual costs of the Traffic Engineering and Streets Divisions less other revenues received by these divisions and a forestry position that is directly related to the maintenance of City street right-of-way. FY2000 transfers are estimated to be $2,996,429. e State/Federal Fundin¢l (4.9% of total) -- The revenue sources that are received from the State of Iowa consist of state aid, personal property replacement tax, bank fran- chise tax, library open access and a new reimbursement for loss of revenue from machinery and equipment. The State remits state aid and personal property replace- ment revenue to the City in two equal installments, one in December and the other in March. All of the state revenues are budgeted at approximately the FY99 budget level and reflect no increases in future years.. -16- Six police officers were added in FY96, with salaries and benefits funded from a Federal Crime Grant. Two additional officers were hired as part of the grant in July 1998. The City will be paying the first six officers from General Fund monies starting in FY99. Salaries and benefits of the last two officers will be paid from the grant in FY99 and FY2000. A new federal crime grant has been applied to hire six more police officers in FY2000. The grant is a maximum of ~ 150,000 per year for three years which is 75% of salaries, not including benefits. Chargeback of Services (3.2% of total) -- This revenue source consists of administra- tive charges to the Enterprise Funds (Ex.: Water, Parking, Wastewater, etc.) for services provided in the Finance and Public Works Administrative Divisions, use of the Document Services Division, use of Central Services, Cable TV support to the Library for Audio Visual Lab services and a City Attorney chargebaCk for services. Fines, Permits and Fees (7.5% of total) -- This category includes a variety of different revenue sources. The largest are Recreation fees, building permits and inspections, parking fines, library services and magistrate court fines. Contractual Services (3.7% of total) -- Included in this revenue line item is the contract for Fire services provided to the University of Iowa. Johnson County contracts with the City for the use of the Library and Senior Center for residents who live outside the City limits of Iowa City but within Johnson County. Hotel/Motel Tax (1.4% of total) -- This revenue is from the 7% hotel/motel tax that is assessed to those establishments within the city limits of Iowa City. Actual receipts are allocated as follows: Police Patrol (50%), Convention and visitors Bureau (25%), Parks and recreational facilities (25%). The 25% amount that goes towards Parks and Recreation is being receipted into Mercer Aquatics in FY99. Prior to FY99 Mercer Aquatics received 15%, Parkland Acquisition 7%, and Parkland Development received 3%. In FY2000 Mercer Aquatics will be returned to '15% and ScanIon Gymnasium will receive 10%. All Other Income (Peninsula Property 3.9%, all other 6.7%) -- The largest revenue sources in all other income are interest income, transfer of parking fines, transfer from Health Insurance Reserve and Miscellaneous Income. TIF Interfund loan repayments are from property taxes associated with the Villa Garden TIF project. The TIF debt repayments will be completed in FY99. Parking fines in FY98 are for two years (FY97 and FY98). FY99 and thereafter reflects the annual amount. Sale of the Peninsula property is budgeted at 1.3 million in FY2000 as well as' a transfer in of 8609,242 to fund a 27th pay period in FY2000. -17- 10000 GENERAL FUND RECEIPT TYPE 1) PROPERTY TAX 8.10 General Levy .95 Transit Levy .27 Library Levy TOTAL PROPERTY TAX 2) ,TRANSFER: EMPL BENEFITS LEVY 3) ROAD USE TAX 4) STATE I FEDERAL FUNDING: STATE AID (fomtedy Munidpal Assistance and Liquor Profits) PERSONAL PROPERTY REPLACEMENT LIBRARY-OPEN ACCESS MACHINERY & EQUIP CREDIT POLICE FEDERAL CRIME GRANT POLICE-OTHER STATE GRANTS BANK FRANCHISE TAX TOTAL STATE FUNDING 5) CHARGEBACK OF SERVICES ADMIN EXPENSE CHARGEBACK CITY ATTORNEY CHARGEBACK OTHER CHARGES FOR SERVICES CABLE TV CHARGEBACK WORD PROC/CENTRAL SERVICES TOTAL CHARGEBACK OF SERVICES 6) FINES PERMFII & FEES RECREATION FEES BUILDING PERMITS & INSPECTIONS PARKING FINES- $5 LIBRARY SERVICES POLICE SERVICES MAGISTRATES COURT HOUSING PERMITS & INSPECTIONS FOOD & LIQUOR LICEN & PERMITS ANIMAL CONTROL SERVICES BUILDING & DEVELOPMENT FEES CEMETERY FEES & CHARGES TOTAL FINES PERMrll & FEES 7) CONTRACTUAL SERVICES UNIVERSITY FIRE CONTRACT JOHNSON COUNTY CONTRACT TOTAL CONTRACTUAL SERVICES 8) HOTEL/MOTEL TAX 9) ALL OTHER INCOME INTEREST INCOME MISCELLANEOUS REVENUE MONIES & CREDITS MILITARY CREDIT TRANSFER IN* HEALTH RESERVE TRANSFER IN- 27TH PAYPERIOD SALE OF LAND (Peninsula Property) PARKING FINES TRANSFER TO GF TIF INTERFUND LOAN REPAYMT GRANTS-OTHER TOTAL ALL OTHER INCOME GRAND TOTAL REVENUES CITY OF IOWA CITY GENERAL FUND REVENUES BY MAJOR CATEGORY FOR FISCAL YEARS 1998 THROUGH 2002 FYII FYII FY00 ACTUAL RE-EST BUDGET 12,945,467 13,386,042 13,996,977 1,517,542 1,569.203 1,640,879 431,300 445,984 466,355 14,894,309 15,401,229 16,104,211 FY 01 PROJECTED 14,354,502 1,682,848 478,283 16,515,633 FY 02 PROJECTED 14,554,628 1,706,320 484,954 16,745,902 3,526,150 3,648,141 4,008,171 4,122.692 4,365,401 2,657,467 2,889,044 2.996,429 2,959.634 3,073,947 630,380 630,000 630,000 630,000 630,000 321,117 320.000 320,000 320,000 320,000 57,441 60.000 60,000 60,000 60,0(X) 60,514 72,140 115,988 265,715 287,059 242,714 270,000 150,000 150,000 121,085 159,500 142,000 142,000 142,000 180,770 100,000 120,000 121,200 122.412 1,658,366 1,584,354 1.657,988 1,688,915 1,424.412 964,955 993,907 998,000 1,017,960 1..038,319 34,227 50,000 51.000 51,000 51,000 22,570 24,000 24,000 24,000 24,000 1,021,752 1,067,907 1,073,000 1,092,960 1,113,319 708,374 438.075 455.000 235,931 50.415 220.000 141.750 90.900 93,250 39.000 2,502.695 620,010 642,513 737,962 477,034 432,740 436,500 447,726 455,000 455.000 283,331 230,943 229,664 68,781 44,415 50,415 248,645 159,000 220,000 154,935 140,400 140,400 88,818 93,595 90,900 92,802 98,500 93,503 37,686 37,000 39,000 40,355 30,000 30,000 2,559,523 2,364,106 2,523,344 715,164 439,666 455,000 232,950 50,415 220,000 143.114 90,900 93,000 39,000 2,509,209 798,260 803,862 851,626 868,659 886,032 378,983 387,146 378,000 387,300 394,746 1,177,243 1,191,008 1.229,626 1.255,959 1.280.778 419,605 456,787 460,667 464,695 469,342 483,114 450,000 254,968 467.923 28,863 28,000 11,398 11.500 200,000 200,000 963,074 440.000 57,016 50,000 10,150 2,008,583 1,647,433 29,922,998 $ 30,249,999 450,000 482,308 28,000 11,500 200.000 440,000 1,611,808 $ 32,214,991 450.000 509,008 28,000 11,500 200,000 609.242 1.300.000 440,000 3,547,750 33,601,186 450,000 483,528 28,000 11,500 200,000 440,000 1,613,028 $ 32,595,338 -18- C. GENERAL FUND - EXPENDITURES The proposed General Fund expenditure budget in FY2000 is $31,531,560 and is operationally the same as the FY99 Budget for most departments. However, several departments have expanded operations proposed in FY2000 which include new personnel. A total of 13.25 new full-time equivalent positions are included in the FY2000 budget. The positions are: (6) Police Officers associated with new Federal Crime Grant, (1) Police Sergeant, (1) Asst. Fire Marshal, (1) Maintenance Worker III- Streets Division associated with a new snow route, (1) Clerk Typist and (.50) Maintenance Worker I - Recreation Division related to expanded operations at Mercer Aquatics for, gym operations and additional registration abilities to provide an alternate registration site for recreation programs, (2.25) FTE Library Maintenance Worker 1 positions, in lieu of current maintenance contract, and an additional .50 Maintenance Worker 1 at the Senior Center. A comparison of dollars and percentage changes by major classification of expenditure follows: Description FY98 FY99 FY2000 FY2001 FY2002 Actual BudRet Proposed Proposed Proposed Personal Services Commodities Services and Charges Capital Outlay Transfers Contingency TOTAL EXPENDITURES $18,186,420 $19,484,565 $20,630,272 947,019 1,170,932 1,050,031 5,276,353 5,504,105 5,358,938 1,381,140 1,891,527 1,647,396 3,290,749 3,042,755 2,544,923 0 224,833 300,000 $29,081,681 $31,318,717 $31,531,560 $21,430,886 $22,753,698' 1,072,114 1,103,756 5,187,886 5,382,295 1,230,255 1,039,023 2,667,667 2,775,264 300,000 300,000 $31,888,808 $33,354,036 Percentage Change FY98 FY99 FY2000 FY2001 FY2002 From Prior Year Actual Budget Proposed Proposed Proposed Personal Services 4.6% 7.1% 5.9% 3.9% 6.2% Commodities 6.7% 23.6% -10.3% 2.1% 3.0% Sewices and Charges 6.5% 4.3% -2.6% -3.2% 3.7% Capital Outlay 16.4% 37.0% -12.9% -25.0% -15.5% Transfers 4.3% -7.5% -16.4% 4.8% 4.0% Contingency 33.4% 0.0% 0.0% TOTAL EXPENDITURES 5.5__% 7.7% 0.7% 1.1°~ 4.6_...~% -19- 1. Personal Services Personal services includes salaries and benefits (health, life, disability insurance and employer share of FICA, IPERS, and Police/Fire retirement contributions. The FY2000 budget includes scheduled step increases, an estimated bargained adjustment and includes one extra pay period. Personnel costs are primarily controlled by collective bargaining agreements. Employ- ees of the City are represented by three unions: AFSCME (Local//183), the Police Labor Relations Organization (PLRO) of Iowa City, and the Iowa City Association of Professional Fire Fighters, IAFF, AFL-CIO (Local//610). All supervisory, confidential, temporary and other employees who are excluded by law in Chapter 20 of the Code of Iowa are excluded from the units and from the terms, conditions or application of the Agreement. The majority of City employees are represented by AFSCME. This Union is comprised of two bargaining units, one composed exclusively of Library employees and the other composed of employees in all other departments. AFSCME ratified a three-year con- tract that spans July 1, 1996 through June 30, 1999. Sworn police officers are represented by the Police Labor Relations Organizations (PLRO) of Iowa City. The bargaining unit is composed of all Iowa City police officers'. Exempt from the unit are the police chief, captains, lieutenants, sergeants, and other confidential, administrative, supervisory and less than half-time employees. The PLRO ratified a three-year contract that spans July 1, 1997 through June 30, 2000. This agreement included a 3% adjustment to wages in July 1997, 3% in July 1998 and 3% in July 1999, plus any step increases in each fiscal year. The firefighters are represented by the Iowa City Association of Professional Fire Fighters (IAFF), AFL-CIO (Local//610). The bargaining unit is composed of firefighters, lieutenants, and captains. Exempt from the unit are the fire chief, fire marshal and battalion chiefs. The IAFF and City ratified a three-year contract that spans July 1, 1997 through June 30, 2000. This agreement included a 3.25% adjustment to wages in July, 1997, 2% in July 1998, 2% in January 1999, 3% in July 2000, plus any step increases in each fiscal year. Employees who are administrative, supervisory or otherwise ineligible for collective bar- gaining are covered by the Personnel Rules and Regulations. Some are eligible for Civil Service. Salaries and benefit appropriations are determined by the City Council upon the recommendation of the City Manager. Approximately 100 administrative and confidential employees received a 3% adjustment July 1, 1998, plus any scheduled step increases. FY2000 through FY2002 adjustments to pay plans will be the same percentages as the AFSCME unit, per resolution adopted by the City Council. Commodities Commodities mainly consist of office and cleaning supplies, and maintenance and repair materials for buildings, streets and equipment. - 20 - 3. Services and Charges Services and Charges cover expenses for Aid to Agencies payments, printing and postage, various service contracts, repairs and maintenance to vehicles, equipment and buildings, chargeback for internal service funds and utility costs. The Aid to Agencies budget is partially funded from Community Development Block Grant monies and the remainder funded from property tax revenues in the General Fund. The City Council appropriates money annually to each agency. The FY2000 Aid to Agency proposed budget is $440,000 ($105,000 CDBG, $335,000 General Fund). Human services received FY2000 requests for funding totaling $466,890, an increase of $57,190 or 14% more than the FY99 budget, excluding $20,000 FY99 Aid to Agency Contingency budget. The financial plan provides funding in FY2001 of $450,050 ($105,000 CDBG, $340,050 General Fund) and FY2002 of $460,402 ($105,000 CDBG, $355,050 General Fund). The following page shows a detailed listing of the actual funding of agencies from FY96 to FY98, the current budget for FY99, and the proposed budget for FY2000. An additional $28,210 is budgeted for various community spirit events in FY2000. AID TO AGENCIES FUNDING Actual Actual Actual Budget Proposed FY96 FY97 FY98 FY99 FY2000 Big Brothers/Big Sisters $33,075 $33,600 $34,557 $36,000 Crisis Center 31,200 33,000 35,480 37,254 Domestic .Violence Program 44, 100 46,000 47,000 50,000 Elderly Services Agency 53,500 55,105 56,800 58,500 Emergency Housing Project 6,000 .7,500 8,500 9,000 HACAP 6,240 6,240 6,425 7,625 Mayor's Youth Employment 35,000 36,000 37,080 38,000 MECCA 24,500 25,235 26,000 26,800 Rape Victim Advocacy 12,000 12,500 12,500 13,000 Red Cross 4,410 4,510 4,740 4,977 United Action for Youth 53,000 54,900 56,500 58,000 Neighborhood Centers 47,250 49,000 52,000 54,844 ICARE 8,925 9,200 9,600' 10,000 Life Skills Housing 8, 119 -0- -O- -O- Free Medical Clinic 5,000 5, 180 5,440 5,700 ICARE (Needs assessment) -0- -0- -0- -0- DVIP (Needs assessment) 10,000 -0- -0- -0- GICHA {Operational) 20,190 -0- -0- -O- MYEP (Operational) 13,888 -0- o0- -0- HACAP (Operational) 3,613 -0- -0- -O- Contingency -0- -0- 0 20tO00 Subtotal $420,010 ~377,970 e392,622 ~429,700 ~440,000 LESS: Amount Funded Directly by CDBG (160,800) {105,000) Net General Fund Total ~259,210 ~272,970 (104,991) (105,000){105,000) $287,631 $324,700 ~335,000 -21 - e Transfers Following is an itemized listing of actual transfers from the General Fund for FY97 and FY98, the FY99 budget and proposed for FY2000, FY2001 and FY2002. City of Iowa City General Fund- Transfer Out Schedule from FY 1997 to FY 2002 GENERAL FUND FY97 FY 98 FY99 FY 2002 TRANSFER TO Actual Actual Budget Proposed Transit Levy 1,478,950 1,517,541 1,569,203 1,706,320 Airport Operations 92.750 67,885 65,000 86.200 Transit Operations 252,083 161,530 438,922 530,000 JCCOG 85,975 85,657 96,425 142,200 Information Services Operations 491,934 - - Employee Benefits Reserve 200,000 200,000 - Trails (15,404) 51,000 - Intra City Trails (10,313) CIP-Civic Center. Airport, All Other 299,298 390,386 137,000 50,000 50,000 50,000 CIP - Civic Center North 3rd Floor 154,000 - CIP - Peninsula Property Development 200,000 - Equipment Division Loan 3,780 3,939 3,780 3,780 3,780 Landfill Loan Repay-Fire 29,250 25,979 29,630 31,056 31,056 31.050 Landfill - Mercer Gym Loan Repayment - 78,163 78,163 78,163 CIP-Park Renovation & Improvement 94,673 9.240 Recreation Center Remodeling 34,498 Library-Computer Replacement Reserve 60,000 140,000 25.000 25,000 25,000 25,000 Library-Cable Channel Replacement 11.790 11,790 11,790 11,790 11,790 11,790 Library-CIP-Building Design 3.678 - - Library Equip Repl Resrv - To New Fund Separate from Gen Fund 21,330 - Library Computer Repl Resrv - To New Fund Separate from Gen Fund 94,249 H.I.S. Admin - Computer Up9rade Loan Repayment to Landfill 60,000 25,524 25,524 25,524 Parking-Senior Center 6,000 6,000 6,000 6.000 6.000 6,000 Landfill-Loan Repayment-Sr. Center 30,000 61,867 61,846 79,231 79,231 79,231 CIP-Parks Land Acquisition . 3,047 - - Parkland Acquis. Resrv - To New Fund Separate from Gen Fund 442,962 - - Parkland Develop Resrv - To New Fund Separate from Gen Fund 50,553 - CIP-Parks Projects 7.040 133,000 Total Transfer from General Fund 3,155,250 3,290,750 3,042,755 FY 2000 FY 2001 Propose Proposed 1,640,879 1,682,848 64,000 80,700 400,000 460,000 129,500 133,575 2,544,923 2,667,667 2.775,264 5. Contingency The FY99 original contingency budget was e270,000. The balance at 12-4-98 is $224,833 as budget amendments have been processed using contingency. Contingen- cy in the past has been set at approximately 1% of total expenditures. FY2000, FY2001 and FY2002 contingency is set at $300,000 per year, which is less than 1% of expenditures. This assists in balancing property tax revenue and also as a means to achieve the expenditure guidelines as set by the City Council. - 22 - D. GENERAL FUND YEAR-END CASH BALANCE Starting on July 1, 1998 (FY99) the General Fund cash balance no longer included reserves. Reserves for Parkland Acquisition/Development, Library Computer Equipment Replacement, AV/Public Access Equipment Replacement and State Reciprocal Borrowing were moved to separate accounts outside the General Fund. The City Council established guidelines to maintain cash balances at approximately 20% of expenses. The following chart depicts the General Fund Operating Cash position for fiscal years 1998 through 2002. FY98 FY99 FY2000 FY2001 FY2002 Actual Budget Projected Projected Projected Beginning Cash 9 9,134,547 9 9,975,864 98,907,146 910,976,776 911,302,955 Balance Receipts 29,922,998 30,249,999 . 33,601,186 32,214,991 32,595,338 Expenditures (29.081,681) (31.318,717) (31,531.560) (31,888,808) (33,354.036) Cash Balance 9 9,975,864 9 8,907,146,910.976,772 911,302,955 910,544.257 Cash balance as % of expenditures 34% 28% 35% 35% 32% The Operating Cash Fund Balance is used to provide for cash flow in the first quarter of the next fiscal year because the majority of property taxes are not received until October/November and cash balances are drawn down. The following chart shows cash flow needs or how expenditures have exceeded receipts in the first three months for the past five years. 3 mos ~) Shortfall Sept. 30 Receipts Expenditures in Receipts 1998 93,903,840 98,305,814 (94,401,974) 1997 94,712,408 97,945,385 (93,232,977) 1996 94,370,161 97,601,889 (93,231,728) 1995 94,612,297 98,637,663 (94,025,366) 1994 94,137,291 96,690,150 (92,552,859) - 23 - E. ENTERPRISE FUNDS The Enterprise Funds include Parking, Wastewater Treatment, Water, Refuse, Landfill, Airport, Transit and Broadband Telecommunications. These are primarily funded from user fees for services provided with the exception of transit and airport. Transit and Airport receive most of their funding from property taxes, federal and state grants, General Fund subsidy, and the balance from fees. The other six funds are self-supporting from fees. 1. PARKING FUND FY2001 and FY2002 revenue includes fees from the new ramp on Iowa Avenue. Parking rates were increased last on August 8, 1996. Almost all of the Iowa Avenue revenue from parking meters will be phased out over the next three years due to the proposed land- scaping project. There are no fee increases factored into the three year plan. Parking fines are raceipted into the parking fund to satisfy revenue requirements for Parking Revenue bond covenants. If the bond covenants are satisfied and the cash balance at year end is adequate, the revenue from fines is transferred to the General Fund. Parking operations in FY2001 reflect increased costs associated with operating the new Iowa Avenue ramp similar to the Dubuque Street Ramp. Transfers ($1,836,760 in FY99) are approximately one-half of the operating budget. FY2000 transfers (2,141,529) include the funding for debt payments ($1,136,760) for three existing issues plus the new 1999 bond issue. parking fine transfer to the General Fund ($400,000), parking reserve for ramp repairs ($170,000) and an operating subsidy to transit operations ($90,000). 2. TRANSIT FUND For accounting purposes, the Transit Operating Fund is considered an enterprise fund, which means fees pay for the majodty of the costs associated with this fund; however, fees are one of the smallest portions of this budget. The majority of the funding in the Transit Fund is generated from a $.95 property tax levy on all taxable property within the City of Iowa City. This generates approximately $1.64 to $1.70 million a year. In addition, the General Fund is projected to subsidize an additional $400,000, $460,000, and $530,000 in 2000, 2001 and 2002 respectively. Fare revenue reflects the loss of the Hawkeye route. Federal grant revenue of $300,000 is projected to continue throughout the three year plan, contrary to prior year reports. State grant revenue is estimated to be approximately $296,000 per year. $90,000 per year is being transferred in from the Parking Fund as an operating subsidy. The three-year plan reflects no funding to the Transit Replacement Fund. The City will pay for their portion of any new bus purchases through loans that are repaid from the debt service property tax levy. Staffing for the free shuttle is included in all three years. See page 86 for a summary of bus fare revenue by source and the percentage change from the previous year. - 24 - 3. WASTEWATER TREATMENT FUND e e The wastewater treatment fund reflects the most recent 15%, 10% and 10% rate increas- es enacted for bills on or after March 1, 1996, 1997 and 1998 respectively. The three year plan reflects increases of 10% on or after July 1, 1999. A 5% increase is factored in for July 1 of 2000 and 2001 but no increase is planned for several years out. The rates, as proposed, comply with the City Council's direction of accumulating cash of 20% (approximately $7.6 million) of the cost of the wastewater projects. The three year plan reflects utilizing the $7.6 million cash accumulated to fund the one year debt service reserve on bonds issued in 1999 and 2000 and part of the project costs. Arbitrage rebate calculations are not needed if cash (rather than bonds) is used to fund the one year debt service reserve. Interest income reflects earnings on all Wastewater Funds including the reserves. $300,000 of new expenses have been added in FY2002 when the new plant becomes operational. Transfers are the largest portion (74%) of the operating budget. Transfers fund principal and interest payments on debt that has or will be issued, one year debt service reserve requirements and Capital Improvement Program projects. The three- year plan reflects debt service transfers for principal and interest payments on existing debt issued in 1993, .1996 and 1997 and $7.0 million to be issued in CY99, $10.5 million in CY2000 and 15.5 in CY2001. WATER FUND The water fund reflects the most recent 30%, 20% and 15% user fee rate increase enacted for bills on or after March 1, 1996, 1997, and 1998. Water fees reflect increases of 15% and 10% for billings on or after July 1, 1999 and 2000, respectively. The rates, as proposed, comply with the City Councirs direction of accumulating cash of 20% (approximately $10.7 million) of the cost of the water projects. This cash will be used to pay for part of the project costs. In addition, a portion of the $10.7 million will be used to fund the one year debt service reserve on bonds issued in 1999, 2000, and 2001. Arbitrage rebate calculations are not necessary if cash on hand (rather than bond proceeds) is used to fund the one year debt service reserve. Expenses reflect one new position in FY2000. An additional $300,000 of expenses were added in FY2002 when the new plant is projected to be on line. Transfers include the water portion of general. obligation debt that has been issued, new revenue bond debt and funding for the one year debt service reserve. The three-year plan reflects debt service transfers for principal and interest on new revenue bond issues projected in CY99 of $7.7 million, $4.8 million in CY2000 and $27.0 million in CY2001. REFUSE FUND There are no significant changes in operations in the three year financial plan. The monthly fee of $11.55 for curbside refuse ($8.75) and recycling ($2.80) is proposed to be reduced to $11.00 due to the lower tipping fee. LANDFILL FUND The Landfill tipping fee was reduced ten dollars per ton on January 1, 1999 as a result of the Landfill long range plan. Revenues reflect 75,000 tons of garbage per year being billed. Any major reduction in tonnage at the landfill will impact the operations. There are no significant changes in operations in the three year plan. A transfer from the operating fund to landfill replacement reserve was reduced from $1.7 million to $300,000 in FY99 and then maintained at $300,000 for each year. The transfer is used to pay the cost of constructing new landfill cells, purchase of additional landfill land, and any major capital projects that are needed at the landfill. Separate reserves have been established for Closure and Post Closure Landfill cell costs and special deanup for paints, batteries, and toxic chemicals. - 25- 7. AIRPORT Revenues reflect increased rental income from the new corporate hangar. The Airport operating fund reflects no significant change in operations. A quarter time maintenance worker has bean added in FY2000 and again in FY2001. Transfers include a loan repay- ment to the Landfill Reserve fund for three T-Hangars. The General Fund subsidy is approximately 21% of the airpod operating budget. 8. BROADBAND TELECOMMUNICATIONS This fund accounts for the Cable TV operations of the City. The funding sourco is a 5% cable franchise fee which is part of the monthly bill for Cable TV as well as a $.50 pass through fee for local programming which was added in FY97. The City also receives funding for Public Access TV (PATV) and then remits that amount to them. Transfers include an operating subsidy to the Library for cable TV of $44,753 in FY2000 increasing to $48,000 by FY2002. In addition, $10,000 a year is transferred to the Cable TV replacement reserve fund, which is used to replace equipment on an as-needed basis. F, DEBT SERVICE FUND This fund provides for the payment of the principal and interest due on general obligation debt of the City. Funding is provided by the Debt Service Property Tax levy and transfers from various Enterprise Funds for their capital improvements which were funded by General Obligation Bonds. Debt Service expenses in FY2000 through FY2002 include proposed bond issues of $10 million in CY99, $15.0 million in CY2000, and $15.0 million in CY2001. Debt Service expenses related to the Library expansion bond issue are not included. As stated in the City's Fiscal Policy, "Debt incurred as a general obligation of the City of Iowa City shall not excead statutory limits: presently 5% of the total assessed value of property within the corporate limits as established by the City Assessor." The following schedule shows the relation of Iowa City's allowable debt margin and the debt incurred for FY92 through FY2002. The total property valuation amounts are actual for FY92- FY99, but are estimates for FY2000 through FY2002. Total Allowable Debt Debt as % of Property Margin (5% of Outstanding Debt Allowable Valuation Total Progem Val.) at July t Debt Margin *FY2002 $2,518.961.372 $125,948,069 $62,865.000 50% *FY2001 2.484,672,886 124.233,644 57,140,000 46% *FY2000 2,423,361,832 121,168,092 47, 165,000 39% FY99 2,371,395,259 118,569.763 41,675,000 35% FY98 2,185,166.884 109,258.344 31,390.000~' 29% FY97 2,146,528,095 107,326.405 29,430.000 27% FY96 1,866,504,330 93,325,216 26,580.000 29% FY95 1,785,207,307 89,260,365 20,895,000 23% FY94 1,602,123.581 80,106.179 15,930,000 20% FY93 1,553,886,323 77,694,316 14,550.000 19% FY92 1,413,801.924 70,690,096 14,985,000 22% (1) Approximate 38% or 12.2 million is debt repaid by property taxes. - 26 - The Fiscal Policy also includes the guideline that "the debt service levy shall not exceed 25% of the total levy in any one fiscal year." The following chart shows the debt service levy as a percentage of the total levy for FY92 through FY2002. The levies for FY92-FY99 are certified; the levies for FY2000-FY2002 are projected. (The State will certify the levy for FY2000 in June 1999.) Debt Total Lew Service Lew As % of Total *FY2002 15.493 $3.756 24% *FY2001 14.896 3.314 22% *FY2000 14.053 2.493 18% *FY99 13.133 1.868 14% FY98 12.796 1.615 13% FY97 12.653 1.200 9.5% FY96 12.992 1.709 13% FY95 12.954 1.661 13% FY94 12.889 1.496 12% FY93 12.826 1.54 1 12 % FY92 12.671 2.103 17% *Estimate AGENCY FUND The Agency Fund budgets for Johnson County Council of Governments (JCCOG). The City acts as custodian for the fund and provides accounting services. JCCOG provides county-wide planning assistance for trensportation, human services and solid waste planning. INTERNAL SERVICE FUNDS Intemal Service funds include the Equipment Maintenance Fund, Equipment Replacement Fund, the Centrel Supply and Print Shop Fund, the Risk Management Loss Reserve Fund, the Health Insurence Reserve Fund and Information Services Fund (formerly a division within the Generel Fund). The Equipment Maintenance Fund provides maintenance for all City vehicles and equipment and rents vehicles to other City departments from a centrel vehicle pool. Funding is provided from a chargeback to all departments for the maintenance services and the rentals of vehicles. The Equipment Replacement Fund is used to replace almost all of the rolling stock of all City vehicles. Funding is provided from an annual chargeback to all departments based on the estimated replacement value at the time of replacement. The Centrel Services Fund covers the operetion of the generel office supply inventory, the print shop, copiers, phone communications, mail services and redio maintenance. All of these functions are available to all City departments who are charged based upon the services utilized. The Risk Management Loss Reserve Fund accounts for the liability for all funds. All funds are charged based on their loss experience and proreted a share of the insurence premium. The Health Insurence Reserve accounts for the actual payment of all health and dental' claims. Premiums are based on actuarially sound estimates and charged to each department. The Information Services Fund accounts for the opereting support and replacement of all computer equipment for all divisions except Librery. All divisions are charged for. computer opereting support and equipment replacement. - 27 - I. SPECIAL REVENUE FUNDS The Special Revenue Funds include the Employee Benefits Fund, Community Development Block Grant Fund (CDBG), Road Use Tax Fund, Public/Assisted Housing and Special Assess- ments. The Employee Benefits Fund accounts for the receipt of property taxes levied to pay the employ- er share of benefits of employees in the General Fund. Transfers to the General Fund are made from this fund. The CDBG and Public/Assisted Housing Funds account for revenue from the U.S. Department of Housing and Urban Development programs and is restricted in use for eligible projects as defined by Federal regulations. The Road Use Tax Fund accounts for revenue from the State and is used to pay for street related maintenance and planning. traffic engineering and street related construction costs. RESERVE FUNDS Several General Fund reserves have been segregated out of the General Fund in order to more easily see the unrestricted General Fund balance. These include funds for Library Equipment Replacement, Library Computer Replacement, Parkland Acquisition and Parkland Development. The revenue bond ordinance covenants require that Parking and the Wastewater Treatment Fund set aside these special accounts: a) b) c) Bond and Interest Sinking Reserves - amounts sufficient to pay current bond and interest maturities. (Transfers from the appropriate operating fund are made monthly.) Bond and Interest Reserves - balances to be maintained that are equal to the maximum amount of principal and interest due on the bonds in any succeeding fiscal year. (Cur- rent parking reserve balance is $369,000 and Wastewater balance is $5,706,001 at 6/30/98 and is budgeted to be $7,326,001 by 6/30/2000.) Depreciation, Extension and Improvement Reserve or Renewal and Improvement Re- serves - $240,000 transferred annually for Wastewater Treatment until a balance of $2 million is reached (current balance is $2,000,000) and $60,000 transferred annually for Parking until a balance of $300,000 is reached (current balance is $300,000). Parking, Landfill, Water and Broadband Telecommunicetions have separate reserves for future capital expenditures. The Parking reserve is to be used for ramp repairs/maintenance, which is performed biannually, and for a future parking facility. Landfill's reserve is to be used for the purchase of additional land and cell construction, closure funding and a perpetual care fund. The Water reserve is available to fund major capital improvement projects for the water plant in future years. Future bus acquisitions will be funded from. loans or bond issues. Broadband Tele- communications' reserve is for future equipment replacement. - 28 - FY2000-2002 PROPOSED EXPENDITURES - 29 - GENERAL ADMINISTRATION City Council 88,917 89,292 94,055 City Clerk 353,024 321,376 366,978 City Attorney 409, 124 416,107 438,210 Year 2000 Census 8,313 0 0 City Manager 388,313 385,216 402, 174 Human Relations 315,622 321,001 336,077 Human Rights 146,727 148,871 156,508 Non Operational Admin: Aid to Agencies 335,000 345,050 355,402 Contingency 300,000 300,000 300,000 Other 2.463.979 2,586.727 2.694,331 TOTAL 4,809,019 4,913,640 5,143,735 PERSONNEL SOURCES OF REVENUE (FY2000) 7.00 City Council 5.00 City Clerk 6.00 City Attorney 3.00 City Manager 4.00 Human Relations 2.00 Human Riehts 27.00 Total Property Tax State/Federal funding: Chargeback of Services Hotel/Motel Tax Miscellaneous Revenue Interest Income Sale of Peninsula Property Transfers Total 272,919 '870,096 679,962 115,000 2,300 319,500 1,300,000 1,249.242 4,809,019 MAJOR WORK ELEMENTS CITY COUNCIL · Formulates City policy and provides general direction to the City Manager for implementation of that policy. CITY CLERK · The official recordkeeping office of the City, per- forms recordkeeping duties as prescribed by State Law, the City Charter and the Municipal Code. City Council established a Police Citizen's · Review Board (PCRB) in FY98, which is reported with the City Clerks budget. CITY ATTORNEY · Represents the City in court litigation and pro- vides legal advice, opinions and services to City staff, boards and commissions. CITY MANAGER · Supervises implementation of policy and procedure by all City Departments and advises the City Council on matters relating to the planning, development and current operating status of all City Departments. HUMAN RELATIONS · Provides technical and support services for all City staff related personnel activities. HUMAN RIGHTS · Processes and investigates complaints of discrimina- tion, provides specialized human rights training and community outreach. NON OPERATIONAL ADMINISTRATION · Includes General Fund support for various human service and other agencies, JCCOG, Transit and Airport Operations. -30- FINANCIAL SERVICES FY2000 FY2001 FY2002 Finance Admin. 280,212 291,342 311,146 Accounting 488,539 495,095 528, 100 Central Procurement 206,526 203,706 214,251 Treasury 794,581 811,886 847,272 Document Services 230,701 212,608 223,263 TOTAL 2,000,559 2,014,637 2,124,032 PERSONNEL 2.67 Finance Administration 7.00 Accounting 3.66 Central Procurement 10.38 Treasury 4.00 Document Services 27.71 Total SOURCES OF REVENUE (FY2000) Chargebacks 279,200 State/Federal Funding 355,392 Fines, Fees &Permits 761,300 Interest Income 130,500 Miscellaneous Income 407,050 Property Tax Revenue 67,117 Total 2,000,559 Doc Services Dictation System Software BUDGET HIGHLIGHTS (FY2000) 18,000 Microcomputer 7,500 Workstation 6,000 5,00O MAJOR WORK ELEMENTS FINANCE ADMIN · Coordinates annual budget process · City Risk Management Program · Monitors daily investment activities ACCOUNTING · Maintains payroll, accounts payable, Housing Au- thority and bond issue payment records · Reports all financial activity to City Departments CENTRAL PROCUREMENT · Provides all City Departments with centralized support services including procurement, telecom- munications, radio, printing, mail and office sup- plies: TREASURY · Provides customer service, billing and collection of City utility accounts and parking violations. · Monitors City receipts, banking activity and invest- ment transactions. DOCUMENT SERVICES · Provides centralized text processing and com- puter graphics services through phone dictation, computer network and specialized software and hardware. -31 - PLANNING AND COMMUNITY DEVELOPMENT Planning Admin. 169,489 169,737 178,589 Urban Planning 203,562 205,964 215,322 Neighborhood Services 114,655 115,757 119,958 Economic Development 123,385 64,610 88,889 Community Development: Local Funds 164,481 165,935 169, 141 Entitlement 900,000 900,000 900,000 Grants 500,000 500,000 500,000 TOTAL 2,175,572 2,142,003 2, 171,899 PERSONNEL 1.00 Director 0.80 Secretary 1.00 Senior Planner 6.50 Associate Planner 1.00 Hsg. Rehab Assistant 1.00 Rehab Officer 1.00 Comm. Dev. Coordinator .50 Comm. Dev. Program Assistant .50 Engineering Tech. 13.30 Total SOURCES OF REVENUE (FY2000) Property Tax 668,072 Development Fees 29,000 Road Use Tax 7,500 Federal- CDBG and HOME '1,400,000 Miscellaneous 71.000 Total 2,175,572 BUDGET HIGHLIGHTS (FY2000) Program to Improve Neighborhoods (PIN) Local Funding - HOME Match HOME Projects - Rehab & Acquisition CDBG Projects - Rehab & Acquisition ICAD 25,000 100,000 315,836 476,873 50,000 MAJOR WORK ELEMENTS · Northeast District Plan · Peninsula District Plan · Community Housing Forum Strategies Implementation · Downtown Revitalization · Neighborhood Services planning · Historic Preservation Plan implementation · Land Use and Development Issues · Housing Rehabilitation · Federal CDBG and HOME grant administration · Public Art Program administration POLICE FY2000 FY2001 FY2002 Police Admin 354, 102 368,879 372,518 Police Patrol 4,210,729 4,382,002 4,507,844 In vest igat ions 581,155 585,561 616,644 Records 423,681 432,877 453,617 Community Relations 210, 116 215, 197 224,622 Emergency Communications 685,034 676,286 706,024 Animal Control 306,624 327,431 327,570 TOTAL 6,771,441 6,988,233 7,208,839 PERSONNEL 4.00 Police Admin. 65.00 Police Patrol 9.00 Investigations 5.00 Records 2.00 Community Services 11.25 Emergency Communications 5.50 Animal Control 101.75 Total SOURCES OF REVENUE (FY2000) Property Tax 5,406,058 Police Services 50,415 Hotel Tax 230,000 Federal and State Grants 412,000 Transfer (Emp. Benefits) 579,465 Animal Services 93.503 Total 6,771,441 BUDGET HIGHLIGHTS (FY2000) 4 Police Squad Cam 2 Unmarked Police Vehicles 14 x 4 Vehicle 20 Shotguns 9 Laptop Computers 3 Workstations Police Sergeant Police Officers (6) - New Grant 90,640 36.000 21 000 10 800 26 000 12000 67 083 261 876 MAJOR WORK ELEMENTS · Accident Investigation · Traffic Control and Law Enforcement · Crime Prevention · Routine Public Assistance · D.A.R.E. · Neighborhood Watch Programs · Emergency Dispatch and Communications · Animal Licensing and Control · Criminal Investigation · Neighborhood Policing -33 FIRE FY2000 FY2001 FY2002 Personal Services 3,067,868 3,466,734 3,855,444 Commodities 82, 111 97,084 99,667 Services/Charges 348,949 312,851 330,392 Capital Outlay 123,175 70,150 132,950 Transfers Out 31.056 31.056 31.056 TOTAL 3,653, 159 3,977,875 4,449,509 1.00 1.00 4.00 3.00 10.00 33.00 1.00 53.00 3.00 3.00 PERSONNEL Fire Chief Clerk Typist Battalion Chiefs Captains Lieutenants Firefighters Assistant Fire Marshal Total FY2000 3 Firefighters - FY01 New Station 3 Firefighters - FY02 New Station SOURCES OF REVENUE (FY2000) Property Tax 2,379,236 University Fire Contract 851,626 Miscellaneous 40,396 Transfer (Empl. Benefits) 381.901 Total 3,653,159 BUDGET HIGHLIGHTS (FY2000) Camera, Thermal Imaging Rescue Raft w/Motor/Trailer SCBA Units MSA Test Equipment, Fire Fire Hose Nozzles Lockers Rescue Extrication Equip. Asst. Fire Marshal 25,000 10,000 15,500 8,000 5,000 14,000 8,200 65,284 FY01 (3) Firefighter- New Station 148,068 FY. 02 (3) Firefighters - New Station 152,510 *New Station in 2003 CIP Plan - $1 Million Firefighters (9) added 3 Per Year in FY01, FY02 and FY03 TRANSFERS Loan Repayment to Landfill - for Tornado Warning Sirens 31,056 MAJOR WORK ELEMENTS · Fire Prevention and Public Education · Inspection/Code Enfomement · Fire Suppression · Emergency Medical Service · Training · Hazardous Materials Response · Disaster Response · Rescue HOUSING & INSPECTION SERVICES FY2000 FY2001 FY2002 HIS Admin. 237,309 236,964 247,864 Bldg. Inspection 406,077 410,476 431,799 Housing Inspection 246,866 249,971 262,644 Assisted Housing 4.302.898 4.308,363 4.344.508 TOTAL 5, 193, 150 5,205,774 5,286,815 3.13 7.00 4.00 10.75 24.88 PERSONNEL HIS Admin. Building Inspection Housing Inspection Assisted Housing Total SOURCES OF REVENUE (FY2000) Property Tax 343,775 Housing Permits & Insp. 140,400 Building Permits & Insp. 421,500 Federal Grants 3,620,000 Housing Admin. Grant 426,000 Property Rent 250,000 Interest Income 7,000 Total 5,208,675 BUDGET HIGHLIGHTS (FY2000) Public Housing Units Maintained: Assisted Housing - Certificates: Vouchers Conference Tables Chairs Enclosed Bookshelves Hutch 104 627 443 2,700 2,600 1,500 1,000 MAJOR WORK ELEMENTS · Code and Ordinance Enforcement · Residential and Commercial Inspections · Building, rental housing, electrical, plumbing, mechanical and sign permits. · Developmental and Environmental Regulations · Section 8 certificates/vouchers · Public Housing -35- PARKS AND RECREATION Parks & Rec Admin. 199,865 169,437 178,359 Parks 1,060,219 1,022,324 1,009,113 Recreation 2,415,225 2,334,130 2,333,084 CBD Maintenance 352,368 328,01 4 342,117 Govemment Buildings 329,772 300,838 311,471 Forestry 261,087 271,605 318,153 Cemetery 229.531 233.515 238,841 TOTAL 4,848,067 4,659,863 4,731,138 PERSONNEL SOURCES OF REVENUE (FY2000) 2.00 Parks & Rec Admin. 12.00 Parks 14.67 Recreation 3.00 CBD Maintenance 4.08 Govemment Buildings 3.00 Forestry 3.00 Cemetery 41.75 Total Property Tax 3,899,838 Misc. Revenue 60,000 Recreation Fees 737,962 Hotel/Motel Tax 115,667 Licenses &Permits 4,600 Cemetery Fees &Changes 30.000 Total 4,848,067 BUDGET HIGHLIGHTS (FY2000) TRANSFERS TO: Tree/Shrub Replacement 4 Microcomputers Weight Lifting Equipment Pool Control System Building Improvements/Repairs 2 Tractors Log Loader Attachment Athletic Field Maintainer Windows Power Vacuum Clerk Typist - Mercer Park M.W. I - ScanIon Gym (1/2 Time) 37,780 37,500 15,000 16,905 140,500 53,000 6,200 8,000 9,015 25,000 35,468 17,128 Skid Loader Loan Repayment Mercer Gym Loan Repayment Total 3,780 78,163 81,943 MAJOR WORK ELEMENTS · Parkland acquisition, development and mainte- nance. · City tree replacement and maintenance. · Oakland Cemetery maintenance and lot trans- actions. · Recreational activities for all ages. · Special Olympics Programs · Special Needs Programs · Plantings, snow removal and maintenance of Central Business District · Sports and Pools facilities operations and main- tenance · Cultural Opportunities -36- LIBRARY Personal Services Commodities Services and Charges Capital Outlay Transfer Out TOTAL 2,324,829 78,121 315,304 427,850 36.790 3, 182,894 2,377,947 72,336 310,132 380,362 36,790 3,177,567 2,501,547 76,486 318,586 399,380 36.790 3,332,789 PERSONNEL 12.75 7.50 7.75 3.25 1.00 1.00 5.00 1.00 1.00 40.25 Library Assistant Library Clerk Librarian Maintenance Worker Micro Computer Specialist Office Manager Library Coordinator Library Director Asst. Library Director Total BUDGET HIGHLIGHTS (FY2000) Books and Materials 367,250 Software 9,000 Microcomputer 10,000 4 Workstations 20,000 2.25 M.W. I Positions in place of maint. contract 77,274 SOURCES OF REVENUE Property Tax Library Levy Library Services Johnson County Contract State Revenue Total TRANSFERS TO: Computer Replacement Reserve Equipment Replacement Total (FY2000) 2,158,875 466,355 229,664 268,000 60,000 3,182,894 25,000 11.790 36,790 MAJOR WORK ELEMENTS ·. Provides the community's center for reading, viewing and listening, information for self- education, personal enrichment and recreation. -37- SENIOR CENTER Personal Services 309,173 316,259 332,766 Commodities 20,266 17,538 18,029 Services and Charges 161,289 144,924 149,119 Capital Outlay 55,767 50,000 0 Transfers Out 85.231 85,231 85,231 TOTAL 631,726 613,952 585,145 PERSONNEL SOURCES OF REVENUE (FY2000) 2.00 Maintenance Worker 1.00 Sr. Clerk Typist 1.00 Volunteer Specialists 1.00 Senior Center Coordinator 1.00 Program Specialist 6.00 Total PropertyTax 518,476 Charges for Services 3,250 Johnson County Contract 110,000 Total 631,726 BUDGET HIGHLIGHTS TRANSFERS TO: 3 Workstations Front Entry Remodel Door/Frame Replacements V= Time M.W. I Position 18,796 Parking 6,000 21,655 Loan Repayments for Capital Projects 79.231 8,000 Total 85,231 16,708 MAJOR WORK ELEMENTS · Classes and Workshops Address subjects in areas like the humanities, fitness, science, health, nature, crafts and computers. · 30+ Activity Groups Everything from theater, sports and photography to music, ceramics and cards. · Community Events Many events, such as art exhibits, lectures, plays, dances ad pro-retirement programs, are open to the public. · Volunteer Opportunities Business management, fundraising, publishing, television production and more. · Community Resource on Aging Facility houses the Senior Center as well as the offices of the American Association of Retired Persons, Elderly Services Agency, Senior Dining, Visiting Nurse Association and Senior Peer Counseling. -38- PUBLIC WORKS - GENERAL FUND Public Works Admin. 162,529 164,861 173,500 Engineering 817,603 787,467 827,545 Streets 2,061,616 2,020,961 2, 104,731 Traffic Engineering 890,513 893, 173 919,716 Energy 36.610 37.155 39, 151 TOTAL 3,968,871 3,903,617 4,064,643 PERSONNEL SOURCES OF REVENUE (FY2000) 2.00 Public Works Admin. 10.60 Engineering 23.50 Streets 4.15 Traffic Engineering .50 Energy 40.75 Total Property Tax 873,092 Misc. Revenue 5,500 Charges for Services 25,150 Administrative Chargeback 118,000 Road Use Tax 2,947.129 Total 3,968,871 MAJOR WORK ELEMENTS PUBLIC WORKS ADMIN. · Provides direction, leadership and coordination of divisions within the Department including the General Fund Divisions, Water, Wastewater, Refuse, Landfill, and Equipment. ENGINEERING · Provides a wide variety of services including engi- neering and amhitectural design for capital improvements, construction management and inspection, subdivision review and sidewalk inspections. · Maintains accurate maps and records of the City's infrastructure. STREETS · Maintains City streets, alleys, bridges, sidewalks, curbs and gutters to maximize transportation. · Provides leaf pick-up and snow and ice control. TRAFFIC ENGINEERING · Maintains traffic signs and signals, pavement markings and City-owned street lighting systems. · Plans, conducts and evaluates intersection studies, traffic movements and appropriate controls. ENERGY · Monitors, analyzes and recommends energy conservation measures for City operations. -39- PUBLIC WORKS- ENTERPRISE FUNDS Wastewater 16,030,784 15,533,483 13, 127,520 Water 7,817,402 14,779,206 14,217, 124 Refuse 1,951,710 1,940,647 2,008, 109 Landfill 2,403,745 2.433,222 2,343.378 TOTAL 28,203,641 34,686,558 31,696,131 25.30 26.20 20.35 11.50 83.35 PERSONNEL Wastewater Water Refuse Landfill Total SOURCES OF REVENUE (FY2000) Charges for Services 24,988,000 Interest Income 1,399,700 Misc. Revenue 220.000 Total 26,607,700 BUDGET HIGHLIGHTS (FY2000) TRANSFERS TO: Wastewater Facility Repairs Wastewater Equip. Repair/Maint. WWT Utility Software Safe Ddnking Water Act Impr. Water Meters Silurian Well Rehab Water Utility Software Water Improvement/Repairs Refuse Utility Software Raw Water Pump Landfill Improvements Landfill Equipment Water Electronics Technician Sr,. Engineer Tech - CIP Sr. Engineer - CIP 100,000 Debt Service 11,035,111 65,000 Capital Reserves 300,000 125,000 Wastewater CIP projects 3,466,000 75,000 Water CIP projects 170,000 60,000 Improvement Reserve 136,000 20,000 Debt Reserve 1.480,000 125,000 Total 16,587,111 80,000 50,000 18,000 75,000 140,000 46,780 41,936 55,611 MAJOR WORK ELEIVIENTS WATER · Operates and maintains two surface water treat- ment plants and three booster pumping stations and storage tanks in order to maintain a potable water supply. Also maintains and coordinates water distribution. · Inspects and installs new water meters, performs monthly meter reads and provides customer service from the water main to the consumers tap. · Provides water information and education to better inform the public and City staff. REFUSE · Collects residential solid waste, recycling and yard waste on a weekly basis and bulky goods when requested. · Provides eldedy and handicap carry-out services. WASTEWATER · Operates and maintains two treatment plants, 14 lift stations, (approx.) 200 miles of sanitary sewer plus the storm sewer and City-owned stormwater detention basins. · Collects and treats wastewater to meet state/federal regulations and standards. LANDFILL · Provides for the disposal of solid waste for all sur- rounding communities and Johnsor~-County in compli- ance with state regulations. -40- PARKING AND TRANSIT Personal Services 3,498,081 3,743,054 3,939,632 Commodities 399,068 409,630 414,470 Services and Charges 1,351,138 1,436,71 2 1,479,836 Capital Outlay 25,000 25,000 25,000 Transfers 2.157.529 2,144.81 7 1.967,844 TOTAL 7,430,816 7,759,213 7,826,782 PERSONNEL 30.25 Mass Transit Operator 12.25 Maintenance Worker 13.00 Parking Cashier 5.50 Parking Attendant 5.00 Mechanic 4.00 Transit Supervision 3.00 Parking Supervision 3.00 Customer Sen/. Rep/C!erk 1.00 Parking & Transit Director 1.75 Transit Dispatcher 78.75 Total SOURCES OF REVENUE (FY2000) Transfers 2, 136,879 Parking Revenue 2,814,757 Charges for Services/Bus Fare 659,000 State/Federal Grants 596,635 Parking Fines 400,000 Interest Income 315,000 Local Gov't Agencies 28,000 Total 6,950,271 BUDGET HIGHLIGHTS (FY2000) Parking Improvements 25,000 Transit Roof Repl. 80/20 Grant 80,000 TRANSFERS TO: Debt Service Parking Improvement/Replacement Transit Subsidy from Parking General Fund/Parking Fines Transit Local Share Roof Repl. Total 1,441,529 170,000 90,000 440,000 16,000 2,157,529 MAJOR WORK ELEMENTS · Parking ramp (3) and lot (7) maintenance. · Parking meter repair and maintenance. · Parking enforcement ticketing and towing. · Permit system. · Monday through Saturday bus services · Contracts for specialized transportation of elderly and disabled residents. · Transit vehicle maintenance. -41 - JOHNSON COUNTY COUNCIL OF GOVERNMENTS (JCCOG) Administration 106,268 108, 149 112,877 Human Services 73,143 74,221 77,863 Transportation Planning 220,488 223,348 234,978 Solid Waste Management · 97,000 95,179 98,938 TOTAL 496,899 500,897 524,656 PERSONNEL SOURCES OF REVENUE (FY2000) 0.20 Secretary Charges for Services 1.00 Executive Director Other Local Gov'ts 1.00 Human Services Coordinator State Grants 1.00 Solid Waste Planner Road Use Tax 2.50 Associate Planner Transfers .40 Engineering Tech. Total 6.10 Total 500 76,631 91,455 125,380 202,100 496,066 MAJOR WORK ELEMENTS HUMAN SERVICES · Provide budgetary, statistical and program- matic analyses to local policymakers to assist in funding and policy matters with local human services. TRANSPORTATION PLANNING · Coordinate transportation planning, grant administration and transportation services within Iowa City and in cooperation with surrounding communities within Johnson County. SOLID WASTE MANAGEMENT · Provides solid waste planning, grant writing and coordination services to all incorporated municipalities and unincorporated areas within Johnson County. -42- MISCELLANEOUS DIVISIONS FY2000 FY2001 FY2002 Cable 634, 109 640,566 637,755 Airport 305,824 319,705 327,703 Computer Information Services 811,553 736,407 780,593 Computer Replacement 424,182 234,168 150,636 Equipment Maintenance 1,307,915 1,289,854 1,334,936 Equipment Replacement 2,370,956 1,672,411 1,380,421 Central Services 890,006 834,569 1,002,887 Risk Management 1,284,910 1,310,240 1,358,658 Debt Service 7,549,311 8,550,880 9,032,595 PERSONNEL SOURCES OF REVENUE (FY2000) 5.25 Cable 1.75 Airport 7.95 Information Services 9.50 Equipment 2.10 Central Services 1.56 Risk Management Interfund Loans Interest Income Misc. Revenue Charges for Services Risk Mgmt. Fees Tort Levy Cable Franchise Fee Rentals - Airport Transfers Debt Service 3,780 270,800 52,745 4,262,484 621,165 381,367 653,000 236,488 64,000 7,313,602 BUDGET HIGHLIGHTS (FY2000} TRANSFERS TO: Photocopiers Color Copier Equipment Replacement- Rolling Stock Debt Service Network Server Laser Printers Routers for Area Wide Network 8 Microcomputers 1 Jukebox Memory Network Rack &HUB Clerk Typist - Information Services Web Master- Information Services M.W. I-Airport (.25 FTE) 34,000 35,000 2,322,003 7,309,214 30,000 17,000 25,000 42,000 18,000 15,000 15,000 18,730 51,743 9,206 Library Channel 10 Support from BTC Equipment Repl. Reserve from BTC Hangars - Loan Repayments, Airport COPS MORE Grant Residual Equity Transfer 44,753 10,000 118,033 164,000 240,097 MAJOR WORK ELEMENTS CABLE · Facilitates and oversees the continued operation of the Broadband Telecommunications Network in cooperation of the Broadband Telecommunications Commission. AIRPORT · Provides aviation facilities for the Iowa City/Johnson County area. · Maintained according to Federal Aviation Admin- istration and Iowa Department of Transportation standards to provide a safe and viable public airport. EQUIPMENT · Provides repair, preventative maintenance and equipment management services for all major city owned vehicular equipment. RISK MANAGEMENT · Responsible for city insurance reporting including small claims management, damage receivables and workers compensation claims. · Annual insurance renewal of property, liability, and vadous policies. INFORMATION SERVICES · Maintain software, hardware and operating systems. · Enhances applications for easier user interaction and data collection. · Satisfies local, state and/or federal regulations re- garding data entry, storage, manipulation and report- ing practices. -43- CITY OF IOWA CITY Budget Capital Improvement Program FY1999 through 2003 CITY OF I0 WA CITY December, 1998 -45 - Below is a list of the changes suggested by City Council that have been incorporated into the CI P program. FY2000 changes: Added Mormon Trek Boulevard- Abbey Lane to Highway 1 - $2,500,000 moved from FY2003 n Added Dubuque Street elevation - $360,000, move from FY2002 FY2001 changes: a Added in west. side trunk sewer extension - $800,000, not listed in the original presentation. ca Added Airport underground tank replacements - $345,000, included in proposed operating budget for Airport. FY2002 changes: ca Moved Highway 965 to FY2004 and beyond. ca Added Airport T-hangar - $368,000, move from Airport operating budget FY200'3'cl'iandes: Moved Laura Drive reconstruction to 2004 and beyond - $500,000 FY2004 and beyond: ca Johnson Street cross connection. ca Added in Foster Road - Dubuque to Prairie du Chien street construction, $2,200,000 All Years: n Added in $50,000 per year to continue the epoxy paint program. ca Westside lift station added into FY2004 and beyond. - 46 - Capital Improvement Projects Summary by Objective - Active Projects Only Project Name D - Development Opportunity AIRPORT NORTH COMMERCIAL PARK CAPTAIN IRISH PKWY-SCOTT/ROCH. COURT HILL TRUNK SEWER EAST-WEST PARKWAY FIRST AVENUE EXTENDED FOSTER RD-DBQ/PRAIRIE DU CHIEN FOSTER RE)-PH 1-W OF DUBQ FOSTER RD-PH 2 TO ELKS FOSTER RD-W OF DUB THRU ELKS LANDFILL CELL-FY 2003 MORMON TREK/ABBEY LANE STORM SEWER NE PROPERTY DEVELOPMENT PARKING RAMP - NEAR SOUTHSIDE RIVERSIDE DRIVE REDEVELOPMENT ROHRET SOUTH SEWER S SYCAMORE REG. STRMWTR DET. SCOTT BOULEVARD EXT-PHASE 1 SCOTT PARK AREA TRUNK SEWER SOUTH AREA ARTERIAL WILLOW CREEK SANITARY SEWER Totals for Development Opportunity 1999 24,344 13,610 1,500,000 1,158,531 80,000 8,717,629 11,494,114 2000 1,200,000 2,380,000 750,000 700,000 5, O3O, 000 2001 800,000 800,000 500,000 2, 100, 000 2002 5,000,000 1,500,000 750,000 400,000 7,650,000 2003 2,800,000 2,000,000 4,80~000 Total 1,200,000 5,000.000 800,000 1,524,344 750,000 2,380.000 13,610 2,800,000 750,000 1,500,000 '2,000,000 800,000 2.358,531 400,000 80,000 8,717,629 31,074,114 - 47 - Capital Improvement Projects Summary by Objective - Active Projects Only Project Name 1999 2000 E - Enhancement of Public Service AIRPORT CORPORATE HANGAR 750.000 AIRPORT SE T-HANGAR AIRPORT TERMINAL 700,000 BEER CREEK STORM SEWER BENTON-ORCHARD/OAKNOLL 11,823 BIENNIAL BRICK ST RECONSTRUCTION CEMETERY EXPANSION 25,000 650,000 CIVIC CENTER NORTH 3RD FLOOR 1,550,000 COLLECTOR WELLS o L. T. COLLECTOR WELLS - U. T. COPS GRANT 489,056 DODGE STREET PAVING 25,000 DUBUQUE ST ELEVATION 360,000 FIRE STATION-NEW FOSTER RDIDUBUQUE INTERSECTION GILBERT ST IAIS UNDERPASS GILBERT/BOWERY INTERSECTION- LEFT LANES GILBERT/HIGHWAY 6-DUAL LEFT 422,240 GIS COMPUTER PACKAGE HICKORY HILLS TRAIL DEV 44,000 IA RIVER/EMERALD..PH 4 1,500.000 LAURA DRIVE RECONSTRUCTION MERCER PARK BALL FIELD LIGHTING MORMON TREK-ABBEY LANE/HWY 1 MORMON TREK-MELROSE/IAIS RR MORMON TREK-R/R OVERPASS MORMON TREK-R/R TO HWY 6 NORTH SIDE STORM SEWER PARK RD/RIVERSIDE-LEFT TURN PARK-PLAYGROUND EQUIPMENT 100,000 PARK-RESTROOM REPLACE 40.000 /CONSTRUCT PARKS MAINTENANCE FACILITY PARKS-PARKING LOT IMPROVEMENTS 15,000 PENINSUAL WATER- FOSTEPJDUBUQUE PENINSULA/DUBUQUE RD-PH 3 PHASE Ill-NEW SOUTH PLANT POLICE SECOND FLOOR DESIGN PUBLIC WORKS COMPLEX REC CENTER EXPANSION S WASTEWATER PLANT-WATER LINE 300,000 SAND PIT PUMP STATION 650.006 SCOTT BLVD SIDEWALK 60.000 750,000 30,000 2,499,981 554.000 2,468.072 1.670,000 1.900,000 154,000 2,500,000 8,000,000 2001 400.000 2,500,000 160.000 250,000 420,000 100,000 200,000 1,400,000 100,000 40,000 15,000 1,560,000 9,160,000 2002 368,000 1,300,000 1,050.000 600,000 150,000 3,000,000 2,000,000 100.000 40,000 15,000 2003 165,000 1,000,000 300,000 230,000 100.000 40,000 15,000 Total 750,000 368,000 700,000 400,000 2,511,823 325,000 675,000 1,550,000 1,670,000 1,900,000 653,056 1,325,000 360,000 1,000,000 1,050,000 250,000 420,000 422,240 1,000,000 194,000 1,500,000 200,000 2,500,000 '3,000,000 1,400,000 2,000,000 230,000 400,000 160.000 750,000 90,000 2,499,981 1,560,000 17,160,000 554,000 2,468,072 300,000 650,000 60,000 - 48 - Capital Improvement Projects Summary by Objective - Active Projects Only Project Name 1999 2000 SCOTT PARK DEV./BASIN EXCV. 7,000 SITE WORK-PHASE 1 5,342,967 SNYDER CREEK WATERSHED SOUTH PLANT DIGESTERS 600,000 STURGIS FERRY PARK DEVELOPMENT 115,000 SUMP PUMP DISCHARGE TILES 25,000 SYCAMORE-BURNS TO CITY LIMITS SYCAMORE-CITY LIMITS TO L SYCAMORE-HWY 6/DEFOREST TAFT SPEEDWAY TRAFFIC CALMING 54,640 25,000 WATER MAIN PENINSULA PH 3A WATER TREATMENT PLANT WEST SIDE TRUNK SEWER WETHERBY PARK DEVELOPMENT WOOLF AVE-NEWTON/RIVER ST Totals for Enhancement of Public Service 17,323,779 5,000,000 25,000 100,000 22,199,000 2001 5,000,000 25,000 25,000 1,600,000 28,000,000 800,000 51,755,000 2002 25,000 25,000 4,000,000 12,673,000 2003 250,000 25,000 1,200,000 25,000 3,350,000 Total 257,000 5,342,967 10,600,000 115,000 125,000 1,200,000 154,640 1,600,000 32,000,000 800,000 100,000 107,300, 779 - 49 - Capital Improvement Projects Summary by Objective - Active Projects Only Project Name 1999 2000 I - Initiatives ART 100.000 100,000 BENTON ST (NED ASHTON) PARK 62,351 COURT HILL TRAIL DOWNTOWN STREETSCAPE 2,650,599 1.700.000 ENT. TO CITY-BEAUTI FICATION . 100,000 30,000 HUNTERS RUN PARK DEVELOPMENT HWY 6 SIDEWALK/DRAINAGE 100,000 1.000,000 IA RIVER TRAIL-BENTON/STURGIS IA RIVER TRAIL-FOSTER/NEW WATE IA RIVER TRAIL-PED BRIDGE/R.S. INTRA-CITY BIKE TRAILS 30,000 IOWA AVENUE PARKING RAMP IOWA AVENUE STREETSCAPE LEISURE POOL DEVELOPMENT LIBRARY EXPANSION LONGFELLOW/PINE ST PED TRAIL 250.000 OPEN SPACE-LAND ACQUISITION 50.000 50,000 PARK ACCESSIBILITY PROGRAMS 55,000 25.000 PARKLAND DEVELOPMENT 50.000 50,000 PENINSULA MAIN. SITE DEV. 1.600,000 PENINSULA PARK 13.000 500,000 PENINSULA PROPERTY 200,000 DEVELOPMENT SCANLON GYMNASIUM 1,657,640 SKATEBOARD PARK 100,000 SOUTH SITE SOCCER FIELDS 838,682 TRANSIT DOWNTOWN INTERCHANGE 211,110 WALDEN WOODS PARK 75,000 WATERWORKS PARK 250,000 WILLOW CREEK TRAIL 400,000 Totals for Initiatives 4,560,000 30,000 12,800,000 166,458 17,680,000 12,000 125,358 3~50~198 2001 100,000 225,000 1,000,000 30,000 300,000 1,000,000 30,000 1,500,000 250,000 50,000 25,000 50,000 ~56~000 2002 100,000 30,000 1,000,000 30,000 1,700,000 50,000 25,000 50,000 250,000 3,23~000 2003 100,000 30,000 30,000 50,000 25,000' 50,000 28~000 500,000 62,351 225,000 5,350.599 220,000 300,000 3,100,000 150,000 12.800,000 3,366,458 250,000 17,680.000 250,000 250,000 '155,000 250.000 1,600,000 513,000 200,000 1,657.640 100,000 838,682 211,110 75,000 512,000 525,358 51, 142, 198 - 50 - Capital Improvement Projects Summary by Objective - Active Projects Only Project Name 1999 2000 P - Public Service 2ND AVENUE BRIDGE 3RD AVENUE BRIDGE 4TH AVENUE BRIDGE 6TH AVENUE BRIDGE AIR QUALITY PERMITTING AIRPORT TAXIWAY-IOWA JET SERVICE 300,000 AIRPORT UNDERGROUND TANK REPLACEMENT BIENNIAL ASPHALT/CHIP SEAL 395,000 806,000 BIENNIAL P.C.C. MAINTENANCE BURL ST BRIDGE/RALSTON CREEK BURLINGTON ST'BRIDGE-SOUTH 800,000 CEMETERY BUILDING RENOVATION/REPAIR CITY PARK BUILDING/PARKING IMPROVEMENTS CITY PARK STAGE - RIVERSIDE 120,000 THEATER CIVIC CENTER - OTHER PROJECTS 68,000 50.000 CIVIC CENTER - ROOF PROJECTS 4,079 180,000 CIVIC CENTERoHVAC CREEK-DRAINAGE MAINTENANCE 15,000 CURB RAMPS - A.D.A. 301,104 250,000 EPA STORMWATER PERMITTING F STREET BRIDGE FIRE APPARATUS 300,000 FLATIRON SEWER FOOTBRIDGE REPLACEMENT 20,000 10,000 FY99 PAVEMENT MARKING 136,500 50.000 GOLFVIEW SEWER IA RIVER POWER DAM IMPR. IOWA AVE BRIDGE REPAIRS IOWA AVENUE SANITARY SEWER KEOKUK ST RECONSTRUCTION L MUSCATINE-DEFOREST/SPRUCE LIBRARY-ROOF, HVAC, CARPET MASTER PLAN-LAND ACQUISITION MEADOW STREET BRIDGE MUSC/MOFFIT SEWER LININGS N BRANCH BASIN EXCAVATION OVRWDTH PAV/EXTRA WDTH SIDWLK 50,000 40,000 PARK RD BRIDGE APPROACH PARK SHELTER IMPROVEMENTS 33,000 10,000 PARKS SIDEWALK REPLACEMENT 10,000 5,000 RAMP MAINTENANCE &REPAIR 317,322 1,107,513 245,140 1,454,518 2,628,961 2001 2002 2003 Toml 345,000 50,000 200,000 50,000 150,000 300,000 820,000 50,000 220,000 700,000 300,000 300,000 345,000 2,121,000 420,000 700,000 800,000 50,000 150,000 120,000 50,000 50,000 50,000 268,000 184,079 200,000 200,000 15,000 15,000 15,000 60,000 250,000 801,104 500,000 500,000 320,000 320,000 350,000 650,000 10,000 10,000 10,000 60,000 50,000 50,000 50,000 336,500 800,000 100,000 700,000 350,000 1.107,513 800,000 100,000 700,000 245,140 4.083,479 350,000 100,000 100,000 40,000 40,000 40,000 210,000 300,000 300,000 10,000 10,000 10,000 73,000 5,000 5,000 5,000 30,000 300,000 330,000 947,322 - 51 - Capital Improvement Projects Summary by Objective - Active Projects Only Project Name RIVER ST PAVING RIVER STREET SEWER ROCHESTER AVENUE BRIDGE RR CROSSINGS-CITY WIDE SEWER MAIN PROJECTS-ANNUAL SUMMIT ST BRIDGE REPLACEMENT SYCAMORE STORAGE RESERVOIR CONCRETE REPAIR TENNIS COURT RENOVATION/LIGHTING TRAFFIC SIGNAL PROJECTS TRANSIT METHANE PROJECT TRANSIT PARKING LOT RESURFACE WATER MAIN PROJECTS-ANNUAL WOOLF AVE SEWER REPAIRS Totals for Public Service 1999 2,000,000 208,000 69,113 300,000 1,131,766 130,000 400,000 150,000 170,000 8,701,055 2000 20,000 300,000 200,000 200,000 120,000 170,000 ~574,961 GRAND TOTALS Excluding Unknowns 76,021,146 38,363,961 GRAND TOTALS for All Objectives 76,021,146 38,363,961 2001 20,000 300,000 130,000 170,000 2,695,000 61,110,000 61,110,000 2002 20,000 300,000 135,000 170,000 ~82~000 26,382000 26,382000 2003 20,000 300,000 140,000 170,000 4,38~000 1~81~000 1~81~000 Total 2,000,000 208,000 149,113 1,500,000 1,131,766 200,000 200,000 655,000 400,000 t50,000 850,000 25,176,016 214,693,107 214,693,107 - 52 - Capital Improvement Projects Summary by Category - A~ Categories - Active Projects Only Activity Project Name 1999 2000 2001 2002 2003 Bridges 1, 131,766 800, 000 600, 000 2, 170, 000 Street Reconstruction 3,939,832 6,551,000 6,745,000 17,640,000 2,840,000 Ped &Bike Trails 199, 358 680, 000 255, 000 160, 000 30, 000 Wastewater 9,825,629 13,300,000 16,960,000 700,000 300,000 Water 12,220,461 4,890,000 31,330,000 4,170,000 170,000 Stormwater 1,283,531 2,490,000 2,440,000 1,040,000 140,000 Parks &Recreation 2,046,033 1,650,000 1,255,000 555,000 555,000 Airport 3, 704, 518 4, 828, 961 345, 000 368, 000 L andfill 2, 600, 000 Other Projects 41,670,018 3, 174,000 1,780,000 1,130,000 3,810,000 GRAND TOTALS 76,0~1,146 38,363,961 61,110,000 26,383,000 12,815,000 Total 4,701,766 37, 715, 832 1,344,358 41,085,629 52,780,461 7,393,531 6,061,033 9,246,479 2,800,000 51,564,018 214,693,107 - 53 - Capital Improvement Projects Summary by Funding Source, Receipts Only - Active Projects Only Activity Project Name Totals for4426 - OTHER STATE GRANTS Totals for 4431 - FEDERAL GRANTS Totals for4681 - CONTRIB. & DONATION Totals for 4684 - MISCELLANEOUS OTHE Totals for4711 - SALE OF BONDS Totals for 5120 - ROAD USE TAX Totals for 5171 - GEN FUND-NON OP AD Totals for 5173 - GEN FUND-PARKS Totals for 5176- GEN FUND-PRKLND AC Totals for 5179 - GEN FUND-OTHER Totals for 5181 - PARKING FUND Totals for 5182- WASTEWA TER TREA TM Totals for 5183 - WATER FUND Totals for 5185 - SANITA TION-LANDFILL Totals for 5187 - TRANSIT FUND Totals for 5190 - MISCELLANEOUS TRAN Totals for5197 - TRANSFER IN - 97 GO Totals for5198 - TRANSFER IN - 98 GO Totals for5199 - TRANSFER IN - 99 GO Totals for 5200 - TRANSFER IN - O0 GO Totals for 5201 - TRANSFER IN - 01 GO Totals for 5202 - TRANSFER IN o 02 GO Totals for 5203 - TRANSFER IN - 03 GO Totals for 5297 - 97 SEWER TRANSFERS Totals for 5298 - 99 SEWER TRANSFERS Totals for 5299 - O0 SEWER TRANSFERS Totals for 5300 - 01 SEWER TRANSFERS Totals for 5301 - unknown expense number Totals for 5398 - 99 WATER TRANSFERS Totals for 5399 - O0 WATER TRANSFERS Totals for 5400 - 01 WATER TRANSFERS Totals for 5900 - INTERFUND LOANS IReceipta Total: 1999 2,932,643 3,135,783 1,546,000 9,500,000 2, 166, 345 473,000 184,000 55,295 18,000 2,117,322 300,000 170,000 300,000 144,044 122.546 4,381,981 3,085,434 26,181,767 2000 2001 2002 2003 Total 400, 000 400, 000 2,466,065 160,000 320,000 5,878,708 3, 135, 783 100,000 100,000 100,000 400,000 2,246,000 9,500,000 2, 196. 000 1,220, 000 1,688, 000 1,590, 000 8, 860, 345 50, 000 50, 000 50, 000 50. 000 673, 000 184,000 55,295 18,000 300, 000 330, 000 2, 747, 322 3,466,000 1,820,000 300,000 300,000 6, 186,000 170,000 4,170,000 4,170,000 170,000 8.850,000 2,800,000 3, 100.000 144,044 164,000 286,546 4,381,981 3,085,434 26, 181,767 15, 197,896 15, 197,896 11,397,000 11,397,000 19.515,000 19,515,000 6,455,000 6,455,000 3,108,959 6,416,670 9. 834, 000 9, 834, 000 15, 140,000 15, 140,000 400, 000 400, 000 7,529,500 4, 720, 000 4.720, 000 26,913,000 26,913,000 1,451,857 38,363,961 61r, 110,000 26,383,000 12,815,000 213,993, t07 3,108,959 6,416,670 7, 529, 500 1,451,857 75,32f, 146 Capital Improvement Projects Unfunded Projects # Project Name 1 3RD AVENUE BRIDGE 2 420TH ST NEAR INDUSTRIAL PARK 3 4TH AVENUE BRIDGE 4 6TH AVENUE BRIDGE 5 AMERICAN LEGION-SCOTT TO TAFT 6 CAPTAIN IRISH PKWY-SCOTT/ROCH 7 COMPUTER-FINANCIAL INFORMATI 8 DUBUQUE/CHURCH LEFT TURN BAY 9 EAST-WEST PARKWAY 10 FIRE APPARATUS 11 FIRE TRAINING FACILITY 12 FOSTER RD-DBQ/PRAIRIE DU CHIEN 13 HAFOR CIRCLE STORM SEWER 14 HIGHWAY 965 EXTENSION 15 HWY 6 - LAKESIDE TO 420TH 16 IA RIVER TRAIL-PED BRIDGE/R.S. 17 IOWA AVENUE CULVERT REPAIRS 18 KEOKUK ST RECONSTRUCTION 19 LAURA DRIVE RECONSTRUCTION 20 MESQUAKIE PARK 21 NORTH SIDE STORM SEWER 22 PARKING RAMP - NEAR SOUTHSIDE 23 PRENTISS ST. BRIDGE 24 PUBLIC WORKS COMPLEX 25 RALSTON CREEK TRUNK SEWER-S. 26 REC CENTER EXPANSION 27 ROCHESTER AVENUE BRIDGE 28 SCOTT BLVD TRUNK SEWER 29 SCOTT BOULEVARD EXT-PHASE 1 30 SHANNON DRIVE BOX CULVERT 31 SOUTH AREA ARTERIAL 32 SOUTH GILBERT IMPROVEMENTS 33 SUMMIT ST. HISTORIC PLAN 34 SUNSET ST STORM SEWER 35 SYCAMORE-CITY LIMITS TO L 36 SYCAMORE-HWY 6/DEFOREST 37 TAFT SPEEDWAY 38 WEST SIDE LIFT STATION 39 WILLOW CREEK TRAIL Total Unfunded Projects Unfunded Amt $320,000 $1,200.000 $320,000 $320,000 $2,100,000 $1,000,000 $300,000 $3,400,000 $2,820,000 $890,000 $2,200,000 $600,000 $5,000,000 $3,500,000 $1,200,000 $300,000 ~1.00,000 $500.000 $1,500,000 $1,800,000 $15,000,000 $375,000 $7,000,000 $650,000 $5,000,000 $320,000 $1,500,000 $5,000,000 $500,000 $g,O00,O00 $6,000,000 $260,000 $380,000 $1,000,000 $250,000 $1,500,000 $600,000 $1,300,000 $85,305,000 - 55 - 81111199 88:46:36 319-354-4Z13 -> 3193565889 IOW~ CITV CLERK hgc 881 Johnson Count' ]~ IOWA BOARD OF SUPERVISORS Jonathan Jordahl, Chair Charlie Duffy Michael E. Lehman Sally Stutsman January 12, 1999 INFORMAL MEETING Agenda 1. Call to order 1:30 p.m. 2. Work Session re: FY2000 budgets. discussion 3. Other 4. Adjourn ~ .cp. 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 354-4213 81/11/99 89:Z3:36 319-354-4213 -> 3193565889 lOWfi CITV CLERE Pdgc 881 Jonathan Jordahl, Chair Charles D. Duffy Mike Lehman Sally Stutsman BOARD OF SUPERVISORS January 12, 1999 INFORMAL MEETING Agenda 1. Call to order 9:00 a.m. 2. Review of the formal minutes of January 7th 3. Business from Mary Kathryn Wallace re: Senior Center update. discussion 4. Business from the County Engineer a) Discussion re: Iowa Department of Transportation Agreement for Federal-Aid Surface Transportation Program Project STP-S-52(48)--5E- 52. ACC paving on IWV Road from the Iowa County line east approximately 1.9 miles. b) Discussion re: Iowa Department of Transportation Agreement for Federal-Aid Surface Transportation Program Project STP-S-52(49)--5E- 52. ACC resurfacing on Wapsi Avenue (County Road X-14) from Iowa 22 north approximately 4 miles to 520th Street (County Road F-62). c) Other 5. Business from Tom Wegman re: Prairie Du Chien alignment. discussion 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 01/11/99 09:24:14 319-354-4213 -> 3193565889 IDY~ CITY CL~RK Po~e BBZ Agenda 1-12-99 Page 2 6. Business from the Space Needs Committee a) Discussion re: hiring jail consultant. b) Discussion re: potential relocation of Department of Human Services' Income Maintenance Unit to Eastdale Mall location. c) Other 7. Business from the Board of Supervisors a) Discussion re: Local Option Sales Tax. b) Discussion re: MidAmerican Energy contract for cotmty energy costs. c) Discussion re: appointing Mike Gardner to the East Central Iowa Council of Governments ISTEA Technical Advisory Committee for a term ending January 1,2001. d) Discussion re: appointments of Board members to various boards and commissions. e) Minutes received 1. Johnson County Paratransit Advisory Committee for November 17, 1998 2. Johnson County Board of Social Welfare/Cluster Board for December 7, 1998 3.Hawkeye Area Community Action Program for December 14, 1998 4. Johnson County Decat Project Executive Committee for December 16, 1998 f) Reports g) Other 8. Discussion from the public 9. Recess Marian K~rr From: Sent: To: Subject: D. Norton [denorton@blue.weeg.uiowa.edu] Sunday, January 10, 1999 12:17 PM City Clerk Marian Karr 4 way stop at 1st Ave and Friendship needed (fwd) .......... Forwarded message .......... Date: Fri, 08 Jan 1999 08:49:19 -0600 From: Judy Putney <judy-putney@uiowa.edu> To: denorton@blue.weeg.uiowa.edu Subject: 4 way stop at 1st Ave and Friendship needed Dear Mr. Norton, I live at 2 Arbor Circle in Iowa City. I travel Friendship Street everyday and I strongly believe we need a 4 way stop at Friendship and 1st Avenue. In the mornings (7:30-8:00) the traffic is extremely busy on 1st Avenue (cars going to City High, Regina, ect). With HyVee and Walgreens on south end-this adds to the increased amount of traffic. This morning it took approximately 7 minutes to cross 1 st Avenue--would you mind checking into the feasibility of a stop sign? I appreciate your time and effort. Thank you. Judy Putney <italic><color><param>0000,0000,ffff</param> Happy New Year! Judy Putney Phone (319) 335-0858 College of Business Iowa City, IA 52242 University of Iowa FAX (319) 335-0297 </color></italic> ltl/12/99 08:33.',t,l 319-35,t-,t7-13 -> 3193565889 IOOfl EIIV CLF_,RI,I Page 881 Jtlmson County IOWA a~ BOARD OF SUPERVISORS Jonathan Jordahl, Chair Charlie Duffy Michael E. Lehman Sally StuBman January13,1999 INFORMAL MEETING Agenda 1. Call to order 1:30 p.m. 2. Work Scssion to: FY2000 budgets. discussion 3. Other 4. Adjourn 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 354-4213 City of Iowa City MEMORANDUM / DATE: TO: FROM: RE: January 11, 1999 Mayor and City Council Madan K. Karr, City Clerk Internet and Outlook Update and Training I just received word from Kevin O'Malley and Travis Remmert on the procedure to allow you to utilize your new internet addresses and avail yourself of the features of the Outlook software. Please plan on leaving your laptops after Tuesday night's formal meeting with me. Information Services will update all the laptops to allow you to click on an icon and access your e-mail messages. Laptops should be ready to be picked up after 12 noon on Thursday (or I can bring them to our work session that aRemoon). Additionally we ask that you contact Kevin directly at 356-5053 to schedule training on e-mail and outlook scheduling issues. This one-on-one training, lasting approximately one hour, should be scheduled after January 20. Information Services staff will come to your home or place of business for the training. Cc: Gary Cohn Kevin O'Malley Travis Remmert P~P,~ i//t//~ ORDINANCE NO. 97-3792 AN ORDINANCE CREATING CITIZEN'S REVIEW BOARD TO CITY IN PROCESSING CITIZEN A POLICE ASSIST THE COMPLAINTS CONCERNING THE POLICE DEPARTMENT AND ASSURING THE POLICE DEPARTMENT IS RESPONSIVE TO COMMUNITY NEEDS. WHEREAS, the City Council for the City of Iowa City desires to create a police citizen's review board CPCRB") to assure that investigations into claims of police misconduct are conducted in a manner which is fair, thorough, and accurate; and WHEREAS, the PCRB is designed to assist the Police Chief, the City Manager and the City Council in evaluating the overall performance of the Police Department as a whole, by having the PCRB review the Police Department's investigation into complaints; and WHEREAS, the combination of these two purposes will better assure the citizens of Iowa City that the lows City Police Department's performance is in keeping with community standards. CAPITAL IMPROVEMENT PROJECTS FISCAL YEAR 1999 THROUGH 2003 - ALPHA WITHIN FISCAL YEAR PROJECT NAME 1999 X = No General Obligation Bond Funding X X ANNUALJBIENNIEL PROJECTS ART BIENNIAL ASPHALT/CHIP SEAL BIENNIAL BRICK ST RECONSTRUCTION BIENNIAL P.C.C. MAINTENANCE CIVIC CENTER - OTHER PROJECTS CREEK-DRAINAGE MAINTENANCE CURB RAMPS - A.D.A. ENT. TO CITY-BEAUTIFICATION FOOTBRIDGE REPLACEMENT FY99 PAVEMENT MARKING INTRA-CITY BIKE TRAILS OPEN SPACE-LAND ACQUISITION OVRWDTH PAV/EXTRA WDTH SIDWLK PARK ACCESSIBILITY PROGRAMS PARK SHELTER IMPROVEMENTS PARK-PLAYGROUND EQUIPMENT PARK-RESTROOM REPLACE/CONSTRUCT PARKLAND DEVELOPMENT PARKS SIDEWALK REPLACEMENT PARKS-PARKING LOT IMPROVEMENTS RAMP MAINTENANCE & REPAIR RR CROSSINGS-CITY WIDE 'SEWER MAIN PROJECTS-ANNUAL SUMP PUMP DISCHARGE TILES TRAFFIC CALMING TRAFFIC SIGNAL PROJECTS WATER MAIN PROJECTS-ANNUAL TOTAL ANNUAL/BIENNIEL PROJECTS 2000 2001 2002 2003 100,000 100,000 100,000 100,000 100,000 500,000 395,000 806,000 50,000 820,000 50,000 2,121,000 160,000 165,000 325,000 200,000 220,000 420,000 68,000 50,000 50,000 50,000 50,000 268,000 15,000 15,000 15,000 15,000 60,000 301,104 250,000 250,000 801,104 100,000 30,000 30,000 30,000 30,000 220,000 20,000 10,000 10,000 10,000 10,000 60,000 136,500 50,000 50,000 50,000 50,000 336,500 30,000 30,000 30,000 30,000 30,000 150,000 50,000 50,000 50,000 50,000 50,000 250,000 50,~00 40,000 40,000 40,000 40,000 210,000 55,000 25,000 25,000 25,000 25,000 155,000 33,000 10,000 10,000 10,000 10,000 73,000 100,000 100,000 100,000 100,000 400,000 40,000 40,000 40,000 40,000 160,000 50,000 50,000 50,000 50,000 50,000 250,000 10,000 5,000 5,000 5,000 5,000 30,000 30,000 15,000 15,000 15,000 15,000 90,000 317,322 300,000 330,000 947,322 69,113 20,000 20,000 20,000 20,000 149,113 300,000 300,000 300,000 300,000 300,000 1,500,000 25,000 25,000 25,000 25,000 25,000 125,000 54,640 25,000 25,000 25,000 25,000 154,640 130,000 120,000 130,000 135,000 140,000 655,000 170,000 170,000 170,000 170,000 170,000 850,000 2,494,679 2,336,000 2,000,000 2,365,000 2,065,000 11,260,679 TOTALS Page 1 of 6 CAPITAL IMPROVEMENT PROJECTS FISCAL YEAR 1999 THROUGH 2003 - ALPHA WITHIN FISCAL YEAR PROJECT NAME 1999 X = No General Obligation Bond Funding 1999 PROJECTS AIRPORT CORPORATE HANGAR BENTON-ORCHARDIOAKNOLL BENTON ST PARK CEMETERY EXPANSION CIVIC CENTER - ROOF PROJECTS CIVIC CENTER NORTH 3RD FLOOR X COPS GRANT DODGE STREET PAVING DOWNTOWN STREETSCAPE FIRST AVENUE EXTENDED FOSTER RD-DUBUQUE TO ELKS GILBERT/HIGHWAY 6-DUAL LEFT HICKORY HILLS TRAIL DEV HWY 6 SIDEWALK/DRAINAGE X IA RIVER/EMERALD PH 4 X IOWA AVENUE PARKING RAMP IOWA AVENUE STREETSCAPE X IOWA RIVER POWER DAM LIBRARY-ROOF, HVAC, CARPET LIBRARY EXPANSION MASTER PLAN-LAND ACQUISITION NE PROPERTY DEVELOPMENT PARKS MAINTENANCE FACILITY PENINSULA -FOSTER/DUBUQUE-WATER PROJECTS PENINSULA MAIN, SITE DEV,-WATER PROJECTS PENINSULA PARK PENINSULA PROPERTY DEVELOPMENT POLICE SECOND FLOOR DESIGN PUBLIC WORKS COMPLEX RIVER ST PAVING RIVER STREET SEWER S SYCAMORE BEG. STRMWTR DET. SCANLON GYMNASIUM SCOTT BLVD SIDEWALK SCOTT PARK DEV./BASIN EXCV. SITE WORK-PHASE 1 SOUTH AREA ARTERIAL X SOUTH PLANT DIGESTERS 750,000 11,823 62,351 25,000 4,079 1,550,000 489,056 25,000 2,650,599 24,344 13,610 422,240 44,000 100,000 1,500,000 12,800,000 166,458 1,107,513 245,140 17,680,000 1,454,518 1,500,000 750,000 2,499,981 1,600,000 13,000 200,000 554,000 2,468,072 2,000,000 208,000 1,158,531 1,657,640 60,000 7,000 5,342,967 80,000 600,000 2000 Also in FY 2001 Also in FY 2000 Also in FY 2000 Also in FY 2002 Also in FY 2000 and 2001 Also in FY 2002 Also in FY 2060 Also in FY 2002 Also in FY 2000, 2001 and 2002 Also in FY 2001 and 2002 Also in FY 2000 Also in FY 2000 Also in FY 2000 and 2001 Also in FY 2003 Also in FY 2000 and 2001 2001 2002 2003 TOTALS 750,000 11,823 62,351 25,000 4,079 1,550,000 489,056 25,000 2,650,599 24,344 13,610 422,240 44,000 100,000 1,500,000 12,800,000 166,458 1,107,513 245,140 17,680,000 1,454,518 1,500,000 750,000 2,499,981 1,600,000 13,000 200,000 554,000 2,468,072 2,000,000 208,000 1,158,531 1,657,640 60,000 7,000 5,342,967 80,000 600,000 Page 2 of 6 CAPITAL IMPROVEMENT PROJECTS FISCAL YEAR 1999 THROUGH 2003 - ALPHA WITHIN FISCAL YEAR PROJECT NAME 1999 X = No General Obligation Bond Funding X X X X 1999 PROJECTS (CON'T) SOUTH SITE SOCCER FIELDS STURGIS FERRY PARK DEVELOPMENT SUMMIT ST BRIDGE REPLACEMENT TRANSIT DOWNTOWN INTERCHANGE TRANSIT METHANE PROJECT TRANSIT PARKING LOT RESURFACE WATERWORKS PARK WILLOW CREEK SANITARY SEWER WILLOW CREEK TRAIL 838,682 115,000 1,131,766 211,110 400,000 150,000 12,000 8,717,629 125,358 2000 Also in FY 2000 and 2002 Also in FY 2000 2001 2002 2O03 TOTALS 838,682 115,000 1,131,766 211,110 400,000 150,000 12,000 - 8,717,629 125,358 Page 3 of 6 CAPITAL IMPROVEMENT PROJECTS FISCAL YEAR 1999 THROUGH 2003 -ALPHA WITHIN FISCAL YEAR PROJECT NAME 1999 X = No General Obligation Bond Funding FY 2000 AIRPORT NORTH COMMERCIAL PARK AIRPORT TAXIWAY-IOWA JET SERVICE AIRPORT TERMINAL BURLINGTON ST BRIDGE-SOUTH CEMETERY EXPANSION CIVIC CENTER - ROOF PROJECTS CITY PARK STAGE - RIVERSIDE THEATER COLLECTOR WELLS - L. T. X COLLECTOR WELLS - U. T. X COPS GRANT DOWNTOWN STREETSCAPE DUBUQUE ST ELEVATION X FIRE APPARATUS FOSTER RD-DUBUQUE TO ELKS HWY 6 SIDEWALK/DRAINAGE LONGFELLOW/PINE ST PED TRAIL MASTER PLAN-LAND ACQUISITION MORMON TREK/ABBEY LANE STORM SEWER MORMON TREK-ABBEY LANE/HWY 1 PENINSULA PARK PHASE Ill-NEW SOUTH PLANT X S WASTEWATER PLANT-WATER LINE X SAND PIT PUMP STATION SKATEBOARD PARK S SYCAMORE REG. STRMWTR DET. X SOUTH PLANT DIGESTERS X SYCAMORE STORAGE RESERVOIR CONCRETE REPAIR TENNIS COURT RENOVATION/LIGHTING WALDEN WOODS PARK WATERWORKS PARK WETHERBY PARK DEVELOPMENT WILLOW CREEK TRAIL 2000 1,200,000 300,000 700,000 800,000 650,000 180,000 120,000 1,670,000 1,900,000 164,000 1,700,000 360,000 300,000 2,380,000 1,000,000 250,000 2,628,961 750,000 2,500 000 500 000 8,000 000 300 000 650 000 100 000 700 000 5,000,000 200,000 200,000 75,000 250,000 100,000 400,000 2001 Also in FY 2002 Also in FY 2001 2002 2003 TOTALS 1,200,000 300,000 700,000 800,000 650,000 180,000 120,000 1,670,000 1,900,000 164,000 1,700,000 360,000 300,000 2,380,000 1,000,000 250,000 2,628,961 750,000 2,500,000 500,000 8,000,000 300,000 650,000 100,000 700,000 5,000,000 200,000 200,000 75,000 250,000 100,000 400,000 Page 4 of 6 CAPITAL IMPROVEMENT PROJECTS FISCAL YEAR 1999 THROUGH 2003 - ALPHA WITHIN FISCAL YEAR PROJECT NAME 1999 X = No General Obligation Bond Funding FY 2001 AIRPORT UNDERGROUND TANK REPLACEMENT BEER CREEK STORM SEWER BENTON-ORCHARD/OAKNOLL CEMETERY BUILDING RENOVATION/REPAIR CITY PARK BUILDING/PARKING IMPROVEMENTS CIVIC CENTER-HVAC COURT HILL TRAIL X COURT HILL TRUNK SEWER DOWNTOWN STREETSCAPE EPA STORMWATER PERMITTING GILBERT ST IAIS UNDERPASS GILBERTIBOWERY INTERSECTION-LEFT LANES GIS COMPUTER PACKAGE HUNTERS RUN PARK DEVELOPMENT HWY 6 SIDEWALK/DRAINAGE X IOWA AVENUE SANITARY SEWER IOWA AVENUE STREETSCAPE LEISURE POOL DEVELOPMENT MERCER PARK BALL FIELD LIGHTING MORMON TREK-PJR OVERPASS PENINSULA/DUBUQUE RD-PH 3 X PHASE Ill-NEW SOUTH PLANT X ROHRET SOUTH SEWER S SYCAMORE REG. STRMWTR DET. SOUTH PLANT DIGESTERS WATER MAIN PENINSULA PH 3A WATER TREATMENT PLANT X WEST SIDE TRUNK SEWER 2000 2001 345,000 400,000 2,500,000 50,000 150,000 200,000 225,000 800,000 1,000,000 500,000 250,000 420,000 100,000 300,000 1,000,000 100,000 1,500,000 250,000 200,000 1,400,000 1,560,000 9,160,000 800,000 500,000 5,000,000 1,600,000 28,000,000 800,000 2002 Also in FY 2002 and 2023 Also in FY 2002 2003 TOTALS 345,000 400,000 2,500,000 50,000 150,000 200,000 225,000 800,000 1,000,000 500,000 250,000 420,000 100,000 300,000 1,000,000 100,000 1,500,000 250,000 200,000 1,400,000 1,560,000 9,160,000 800,000 500,000 5,000,000 1,600,000 28,000,000 800,000 Page 5 of 6 CAPITAL IMPROVEMENT PROJECTS FISCAL YEAR 1999 THROUGH 2003 - ALPHA WITHIN FISCAL YEAR PROJECT NAME 1999 X = No General Obligation Bond Funding FY 2002 2ND AVENUE BRIDGE AIRPORT SE T-HANGAR CAPTAIN IRISH PKWY-SCOTT/ROCH. DODGE STREET PAVING X FIRE APPARATUS FIRST AVENUE EXTENDED FOSTER RD/DUBUQUE INTERSECTION FOSTER RD--DBOJPRAIRIE DU CHIEN GIS COMPUTER PACKAGE HICKORY HILLS TRAIL DEV HWY 6 SIDEWALK/DRAINAGE IOWA AVENUE STREETSCAPE MORMON TREK-MELROSE/IAIS RR MORMON TREK-RJR TO HWY 6 PARK RD BRIDGE APPROACH X SCOTT PARK AREA TRUNK SEWER WATER TREATMENT PLANT WATERWORKS PARK 2000 2001 2002 300,000 368,000 5,000,000 1,300,000 350,000 1,500,000 1,050,000 750,000 600,000 150,000 1,000,000 1,700,000 3,000,000 2,000,000 300,000 400,000 4,000,000 250,000 2003 TOTALS 300,000 368,000 5,000,000 1,300,000 350,000 1,500,000 1,050,000 750,000 600,000 150,000 1,000,000 1,700,000 3,000,000 2,000,000 300,000 400,000 4,000,000 250,000 700,000 700,000 320,000 320,000 1,000,000 1,000,000 300,000 300,000 800,000 800,000 700,000 700,000 2,800,000 2,800,000 350,000 350,000 100,000 100,000 230,000 230,000 2,000,000 2,000,000 250,000 250,000 1,200,000 1,200,000 X X FY 2003 BURL ST BRIDGE/RALSTON CREEK F STREET BRIDGE FIRE STATION-NEW GIS COMPUTER PACKAGE IOWA AVE BRIDGE REPAIRS L MUSCATINE-DEFOREST/SPRUCE LANDFILL CELL-FY 2003 MEADOW STREET BRIDGE N BRANCH BASIN EXCAVATION PARK RD/RIVERSIDE-LEFT TURN RIVERSIDE DRIVE REDEVELOPMENT SCOTT PARK DEV./BASIN EXCV. SYCAMORE-BURNS TO CITY LIMITS Grand Total 76,021,146 38,363,961 61,110,000 26,383,000 12,815,000 214,693,107 Page 6 of 6 Capital Improvement Projects Project Summary in Alphabetical Order - Receipts and Expenses - Active Projects Only Activity Project Name 1999 2000 2001 2002 2003 Totals ~ i2ND AVENUE BRIDGE - This project will replace the bridge over Ralston Creek at Second Avenue and will include sidewalks. 4431 FEDERAL GRANTS 160,000 5120 ROAD USE TAX 50.000 5202 TRANSFER IN - 02 GO 90,000 Receipts Total :. 300,000 9220 CONTRACTED IMPROV. 300,000 Expense Total 300,000 ~ iAIRPORT CORPORATE HANGAR - New Corporate Hangar. Funded from int. ernal loan and repaid by the corporate sponsor. 5900 INTERFUND LOANS 750,000 Receipts Total: 750, 000 9220 CONTRACTED IMPROV. 750,000 Expense Total 750,000 I 160.000 50.000 90,000 30~000 300,000 300,000 I 750.000 750,000 750,000 75~000 5120 ROAD USE TAX 200,000 200,000 5200 TRANSFER IN - O0 GO 1,000,000 1,000,000 Receipts Total: I, 200, 000 1,200, 000 9220 CONTRACTED IMPROV. 1,200,000 1,200,000 Expense Total 1,200,000 1,200,000 IAIR .oRT SE T-HANgAR I 5202 TRANSFER IN - 02 GO 368,000 368,000 Receipts Total: 368, 000 368, 000 9220 CONTRACTED IMPROV. 368,000 368.000 Expense Total 368,000 368,000 IAiR .oRT T xlwAv-lOwA JET SERWCS- Co..,'.ct t. xi,,,.y. I 5200 TRANSFER IN - 00 GO 300,000 300.000 Receipts Total: 300,000 300,000 9220 CONTRACTED IMPROV. 300,000 300.000 Expense Total 300,000 300.000 AIRPORT TERMINAL - This project would existing f 950's airport terminal, including development of the upper level ~ {for community meeb'ng space. renovate the 5200 TRANSFER IN - 00 GO 700.000 700,000 Receipts Total: 700, 000 700, 000 9220 CONTRACTED IMPROV. 700,000 700,000 Expense Total 700,000 700,000 ~'~ IAIRPORT UNDERGROUND TANK REPLACEMENT - Replace 50 + year old underground tanks. [ 5201 TRANSFER IN - 01 GO 345.000 345,000 Receipts Total: 345, 000 345, 000 9220 CONTRACTED IMPROV. 345.000 345,000 Expense Total 345,000 345,000 -1- Capital Improvement Projects Project Summary in Alphabetical Order - Receipts and Expenses - Active Projects Only Activity Project Name 1999 2000 2001 2002 2003 Totals 4684 4684 9220 9220 5201 5120 5120 5201 IART - Annual allocation for Art. MISCELLANEOUS OTHER 100,000 MISCELLANEOUS OTHER 100,000 100,000 100.000 100,000 Receipts Total: 100,000 100,000 100,000 100,000 100,000 CONTRACTED IMPROV. 100.000 CONTRACTED IMPROV. 100.000 100,000 100.000 100,000 Expense Total 100, 000 100, 000 100, 000 100, 000 100, 000 I 100.000 400,000 50~000 100,000 400.000 50~000 BEER CREEK STORM SEWER - This project will upgrade the Iowa Avenue storm sewer as part of the Iowa Avenue streetscape limprovements. If extended another 3/4 of a block this project will benefit tl~e State Historical Society's building. TRANSFER IN - 01 GO 400.000 Receipts Total: 400,000 9220 CONTRACTED IMPROV. 400,000 Expense Total 400.000 BENTON ST (NED ASHTON) PARK - Develop a small riverfront park just north of the Benton Street Bridge. This would also become part of the proposed Iowa river corridor Trail System, and would be the location for an appropriate memorial to Ned Ashton. 5176 GEN FUND-PRKLND ACQ. 30,295 5196 TRANSFER IN - 98 GO 32,056 Receipts Tota/ : 62, 351 9220 CONTRACTED 1MPROV, 62,351 Expense Tota/ 62,351 9220 9220 5120 5120 5200 5202 9220 9220 ROAD USE TAX 11,823 ROAD USE TAX 100,000 TRANSFER IN o 01 GO 2.400.000 Receipts Total: 11,823 2,500,000 CONTRACTED IMPROV. 11,823 CONTRACTED IMPROV. Expense Total 2,500.000 11,823 2,500,000 IBIENNIAL ASPHALT/CHIP SEAL- Biannual maintenance ofselected streets involving resurfacing and chipseal. ROAD USE TAX 606.000 50,000 220.000 50.000 ROAD USE TAX 395,000 TRANSFER IN - 00 GO 200,000 TRANSFER IN - 02 GO 600.000 Receipts Total: 395,000 806,000 50,000 820,000 50,000 CONTRACTED IMPROV. 806,000 50,000 820.000 50,000 CONTRACTED IMPROV. 395,000 Expense Total 395.000 806,000 50,000 820,000 50,000 I 400.000 40~000 400,000 40~000 30,295 32,056 6~351 62,351 62,351 I 11,823 100,000 2.400.000 2,511,823 11,823 2,500,000 2,511,823 I 926.000 395,000 200,000 600,000 2,121,000 1,726,000 395,000 2,121,000 Capital Improvement Projects Project Summary in Alphabetical Order - Receipts and Expenses - Active Projects Only Activity Project Name 1999 2000 2001 2002 2003 Totals 5120 ROAD USE TAX 60,000 165,000 225.000 5201 TRANSFER IN - 01 GO 100,000 100,000 Receipts Total: 160, 000 165, 000 325, 000 9220 CONTRACTED IMPROV. 160,000 165,000 325,000 Expense Total 160, 000 165, 000 325, 000 r~BIENNIAL P.C.C. MAINTENANCE -Thisprogramcontractsforthemaintenance ofconcrete s~eetson an every otheryearbasis. 5120 5201 9220 ROAD USE TAX 100,000 220,000 320,000 TRANSFER IN - 01 GO 100,000 100,000 Receipts Total: 200, 000 220, 000 420, 000 CONTRACTED IMPROV. 200,000 220,000 420,000 Expense Total 200,000 220,000 420.000 Fj~'~ IBURL ST BRIDGE/RALSTON CREEK - This project will replace the bridge over Ralston Creek near the Recreation Center. The new I bridge will have a center turn lane and 8' sidewalks. IDOT will cost share in this projecL The project also involves Coal Tar issues from a former coal gasi~cation planL 4426 OTHER STATE GRANTS 400.000 400.000 5120 ROAD USE TAX 300.000 300.000 Receipts Total: 700, 000 700, 000 9220 CONTRACTED IMPROV. 700,000 700,000 Expense Total 700,000 700,000 Iwas a recommendation of the Burlington Street Dam Safety initiative. 5200 TRANSFER IN - 00 GO 800,000 800,000 Receipts Total: 800,000 800,000 9220 CONTRACTED IMPROV. 800.000 800,000 Expense Total 800,000 800,000 5201 CAPTAIN IRISH PKWY-SCOTT/ROCH. - This project would construct Captain Irish Parkway from its current terminus on ACT property to the intersection of Scott Blvd. and Rochester Ave. A preferred alignment is being prepared as part of the Northeast {District Study. ' 5120 ROAD USE TAX 200,000 200.000 5202 TRANSFER IN - 02 GO 4,800,000 4.800,000 Receipts Total: 5, 000. 000 5, 000, 000 9220 CONTRACTED IMPROV. 5.000,000 5,000.000 Expense Total 5,000,000 5,000,000 T~NSFER IN - 01 GO 50,000 50,000 Receipts Total: 50, 000 50, 000 9220 CONTACTED IMPROV. 50.000 50.000 Expense Total 50,000 50,000 Capital Improvement Projects Project Summary in Alphabetical Order - Receipts and Expenses - Active Projects Only Activity Project Name 1999 2000 2001 2002 2003 Totals Cemetery Immediately to the east of the existing cemetery on cemetery land which has been utilized as part of Hickory Hill Park 5171 GEN FUND-NON OP ADM. 25.000 25,000 5200 TRANSFER IN - 00 GO 650,000 650,000 Receipts Total: 25, 000 650, 000 675, 000 9220 CONTRACTED IMPROV. 25,000 25,000 9220 CONTRACTED IMPROV. 650,000 650.000 Expense Total 25,000 650,000 675,000 5201 TRANSFER IN - 01 GO 150,000 Receipts Total: 150, 000 9220 CONTRACTED IMPROV. 150,000 Expense Total 150,000 p~'~ ICITY PARK STAGE - RIVERSIDE THEATER - Construct outdoor theater stage and seating in C.y Park. 5200 TRANSFER IN - 00 GO 120,000 Receipts Total: 120,000 9220 CONTRACTED IMPROV. 120,000 Expense Total 120,000 5171 GEN FUND-NON OP ADM. 5171 GEN FUND-NON OP ADM. 50,000 5179 GEN FUND-OTHER 18,000 Receipts Total: 68, 000 50, 000 9220 CONTRACTED IMPROV. 50,000 9220 CONTRACTED IMPROV. 68,000 Expense Total 68,000 50,000 5197 5200 9220 9220 ICIVIC CENTER - OTHER PROJECTS 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 CIVIC CENTER - ROOF PROJECTS - This is a continuation of the roof replacement projecL Ilobby, Police DepL Records, Rre Dept. Training Room and Civic Center East. TRANSFER IN - 97 GO 4,079 TRANSFER IN - 00 GO 180,000 Receipts Total: 4, 079 18 O, 000 CONTRACTED IMPROV. 4,079 CONTRACTED IMPROV. 180,000 Expense Total 4,079 180,000 150,000 15~000 150,000 150,000 I 120,000 12~000 120,000 12~000 I 50,000 200,000 50,000 18.000 5~000 268,000 50,000 200.000 68.000 5~000 268,000 The areas to be reroofedincludethe ~ 4,079 180,000 184,079 4,079 180,000 184,079 lclVIc CENTER NORTH 3RD FLOOR - Third floor addition plus renovation to existing offices, Clerk, Human Resource, HIS, Public Works. and Planning. 4684 5171 5199 9220 MISCELLANEOUS OTHER 696.000 GEN FUND-NON OP ADM. 154,000 TRANSFER IN - 99 GO 700,000 Receipts Total: 1.550, 000 CONTRACTED IMPROV. 1,550,000 Expense Total 1,550,000 696,000 154,000 700,000 1.550,000 1,550,000 1,550.000 -4- Capital Improvement Projects Project Summary in Alphabetical Order - Receipts and Expenses - Active Projects Only Activity Project Name 1999 2000 2001 2002 2003 Totals 5201 TRANSFER IN - 01 GO 200,000 200,000 Receipts Total: 200,000 200,000 9220 CONTRACTED IMPROV. 200,000 200,000 Expense Total 200,000 200,000 COLLECTOR WELLS - L. T. - This project provides the construction of the above ground structure (house), pumps piping and controls for the four collector wells. for 5399 00 WATER TRANSFERS 1.670,000 1,670.000 Receipts Total: 1,670, 000 1,670, 000 9220 CONTRACTED IMPROV. 1,670,000 1.670,000 Expense Total 1,670,000 1,670,000 5399 00 WATER TRANSFERS 1,900,000 Receipts Total: 1,900,000 9220 CONTRACTED IMPROV. 1,900,000 Expense Total 1,900,000 ICOPS GRANT - Grant to purchase software and computers for the Police departrnen~ 4431 5190 5190 9220 9341 9342 9346 9351 FEDERAL GRANTS 366,510 MISCELLANEOUS TRANS 164,000 MISCELLANEOUS TRANS 122,546 Receipts Total: 489, 056 164, 000 CONTRACTED IMPROV. 164,000 MINI-COMPUTER 105,000 MICRO-COMPUTER 109,556 OTHER EDP HARDWARE 95,000 MINI-COMPUTER 179,500 Expense Total 489,056 164,000 I 1,900,000 1,900,000 1.900,000 1, 90~ 000 I 366,510 164,000 122,546 653,056 164,000 105,000 109,556 95,000 179,500 653,056 rj~ JCOURT HILL TRAIL - This project will establish a ten-foot wide pedestrian/bicycle trail between Scott Park and Creekside park in ~ east Iowa City along the south branch of Ralston Creek. The City has acquired nearly all of the property necessary for this trail to be constructed. It will be approximately 1.2 miles in length. 5201 TRANSFER IN - 01 GO 225,000 225,000 Receipts Total: 225, 000 225, 000 9220 CONTRACTED IMPROV. 225,000 225.000 Expense Total 225,000 225,000 COURT HILL TRUNK SEWER - This project will upgrade the sanitary sewer along ~Hill Park to Scott Park to facilitate development east of Scott Blvd. the south branch of Ralston Creek from Court ~ 5300 01 SEWER TRANSFERS 600.000 800,000 Receipts Total: 800, 000 800, 000 9220 CONTRACTED IMPROV. 800,000 800,000 Expense Total 800,000 800,000 -5- Capital Improvement Projects Project Summary in Alphabetical Order - Receipts and Expenses - Active Projects Only Activity 5120 9220 5120 5120 5202 9220 9220 Project Name 1999 2000 2001 2002 2003 Totals ICREEK-DRAINAGE MAINTENANCE - Annual creek maintenance. I ROAD USE TAX 15,000 15.000 15.000 15.000 60~000 Receipts Total: 15,000 15,000 15,000 15,000 60,000 CONTRACTED I MPROV. 15,000 15.000 15,000 15.000 60.000 Expense Total 15,000 15,000 15,000 15,000 60,000 ICURB RAMPS - A.D.A. - Reconstruction of curb ramps throughout the City for compliance with the American Disabilities AcL ROAD USE TAX 250,000 100.000 350,000 ROAD USE TAX 301.104 301,104 TRANSFER IN - 02 GO 150,000 150.000 Receipts Total: 301,104 250,000 250,000 801,104 CONTRACTED IMPROV. 301,104 301.104 CONTRACTED IMPROV. 250.000 250.000 500,000 Expense Total 301,104 250,000 250,000 801,104 5120 ROAD USE TAX 100,000 100,000 5120 ROAD USE TAX 25.000 25,000 5202 TRANSFER IN - 02 GO 1,200,000 1.200.000 Receipts Total: 25,000 1,300,000 1,325,000 9220 CONTRACTED IMPROV. 1.300,000 1,300,000 9220 CONTRACTED IMPROV. 25.000 25,000 Expense Total 25,000 1,300,000 1,325,000 DOWNTOWN STREETSCAPE - Complete renovation of the Downtown Streetscape. FY 2001 includes the continuation of the downtown and Iowa Avenue type streetscape improvements. This includes both sides of Gilbert-Iowa Avenue to Burlington, north side of BuHington-Gilbert to Capitol, bith sides of Capitol-Burlington to Washington, the south side of Washington -Capitol to Clinton and both sides of the 400 block of Washington SL 5197 TRANSFER IN - 97 GO 240,599 240.599 5198 TRANSFER IN - 98 GO 1.320.000 1.320.000 5199 TRANSFER IN - 99 GO 1,090.000 1.090.000 5200 TRANSFER IN - 00 GO 1,700,000 1,700,000 5201 TRANSFER IN - 01 GO 1.000.000 1.000.000 Receipts Total: 2, 650, 599 1,700, 000 I, 000, 000 5, 350, 599 9220 CONTRACTED IMPROV. 2.650,599 2,650.599 9220 CONTRACTED IMPROV. 1,700,000 1.000,000 2,700.000 Expense Total 2, 650, 599 1,700, 000 1,000, 000 5, 350, 599 DUBUQUE ST ELEVATION - This project will elevate the north bound lane of Dubuque Street between Taft Speedway and Foster [.%°t;;e,':j: now bo.nd ,a.es caused b, ,oc.,,, hea ra,ns. Th,s projec, w,,, 5120 ROAD USE TAX 60.000 60.000 5200 TRANSFER IN - 00 GO 300.000 300,000 Receipts Total: 360,000 360,000 9220 CONTRACTED IMPROV. 360.000 360,000 Expense Total 360,000 360,000 Capital Improvement Projects Project Summary in Alphabetical Order - Receipts and Expenses - Active Projects Only Activity Project Name 1999 2000 2001 2002 2003 Totals 5120 5120 9220 9220 5200 5202 lENT. TO CITY-BEAUTIRCA TION - Cost to add signs at aft entrances to Iowa City. I ROAD USE TAX 30,000 30,000 30,000 30,000 120,000 ROAD USE TAX 100,000 100,000 Receipts Total: 100,000 30,000 30,000 30.000 30,000 220,000 CONTRACTED I MPROV. 30,000 30,000 30,000 30,000 120,000 CONTRACTED IMPROV. 100,000 100,000 Expense Total 100.000 30,000 30,000 30,000 30,000 220,000 EPA STORMWA TER PERMITTING - This is only the cost of applying for a permit. New EPA requirements that will regulate storm ' ' Inewregulations may be required as soon as 2002. The cost of compliance cannot be estimated at this time. ~ water runoff in Iowa City and other similarly sized communities are expecte~ to be issued in March of 1999. Compliance with the 5201 TRANSFER IN - 01 GO 500,000 500,000 Receipts Total: 500,000 500,000 9220 CONTRACTED IMPROV. 500,000 500,000 Expense Total 500,000 500,000 4431 FEDERAL GRANTS 160,000 160,000 5120 ROAD USE TAX 40.000 40.000 5203 TRANSFER IN - 03 GO 120,000 120,000 Receipts Total: 320,000 320,000 9220 CONTRACTED IMPROV. 320,000 320,000 Expense Total 320,000 320,000 IFIRE APPARATUS - Pumpers-2000,2002,2011,2012,2015 ; Aerial Ladder-2008,$1.2 million. I TRANSFER IN - 00 GO 300,000 300,000 TRANSFER IN - 02 GO 350,000 350,000 Receipts Total: 300, 000 350, 000 650, 000 9220 CONTRACTED IMPROV. 300.000 300,000 9315 FIRE TRUCK(S) 350,000 350,000 Expense Total 300,000 350,000 650,000 4684 5203 9220 IRRE STATION-NEW- This project involves the construction of an additional fire station in the northeast area of Iowa City. Recent I land annexations and in-fill development have increased service demands in this area. MISCELLANEOUS OTHER 300,000 300,000 TRANSFER IN - 03 GO 700,000 700,000 Receipts Total: 1,000, 000 1,000, 000 CONTRACTED IMPROV. 1,000,000 1,000,000 Expense Total 1,000,000 1,000,000 r~'~IRRSTAVENUEEXTENDED -Thisproject willextendFirstAvenue from its terminus north ofHickoryTrafi to CapWin Irish Parkway and will include watermainand an 8'sidewalk. 5120 100.000 5120 5202 9220 9220 ROAD USE TAX 100,000 ROAD USE TAX 24,344 24.344 TRANSFER IN - 02 GO 1.400,000 1,400,000 Receipts Total: 24,344 1,500, 000 1,524,344 CONTRACTED IMPROV. 24,344 24,344 CONTRACTED IMPROV. 1.500,000 1,500,000 Expense Total 24,344 1,500,000 1,524,344 -?. Capital Improvement Projects Project Summary in Alphabetical Order - Receipts and Expenses - Active Projects On/)/ Activity Project Name 1999 2000 2001 2002 2003 Totals p'~ lFOOTBRIDGE REPLACEMENT- Annual maintenance of footbffdges in the park. I 5173 GEN FUND-PARKS 10,000 10,000 5199 TRANSFER IN - 99 GO 10.000 10.000 5200 TRANSFER IN - 00 GO 10.000 10.000 5201 TRANSFER IN - 01 GO 10,000 10,000 5202 TRANSFER IN - 02 GO 10,000 10,000 5203 TRANSFER IN - 03 GO 10,000 10.000 Receipts Total: 20,000 10,000 10,000 10,000 10,000 60,000 9220 CONTRACTED IMPROV. 20,000 20,000 9220 CONTRACTED IMPROV. 10,000 10,000 10,000 10.000 40.000 Expense Total 20,000 10,000 10,000 10,000 10,000 60,000 5120 5202 9220 9220 I 75,000 675,000 75~000 750,000 75~000 ROAD USE TAX 75,000 TRANSFER IN - 02 GO 675,000 Receipts Total: 750,000 CONTRACTED IMPROV. 750,000 Expense Total 750,000 5120 ROAD USE TAX 400,000 400,000 5200 TRANSFER IN - O0 GO 1,980,000 1,980,000 Receipts Total: 2, 380, 000 2, 380, 000 CONTRACTED IMPROV. 2,380,000 2,380,000 Expense Total 2,380,000 2,380,000 FOSTER RD-W OF DUB THRU ELKS - This project will reconstruct Foster Rd. urban standards and provide an 8' sidewalk along ~ rj~'~ lthe south side that will serve as part of the Iowa River Corridor Trail to 5120 ROAD USE TAX 13,610 13,610 Receipts Total: 13,610 13,610 9220 CONTRACTED IMPROV. 13,610 13,610 Expense Total 13,610 13,610 5120 ROAD USE TAX 100,000 100,000 5202 TRANSFER IN - 02 GO 950.000 950,000 Receipts Total: 1,050, 000 1,050, 000 9220 CONTRACTED IMPROV. 1.050,000 1,050,000 Expense Total 1,050,000 1,050,000 -8- Capital Improvement Projects Project Summary in Alphabetical Order - Receipts and Expenses - Active Projects Only Activity Project Name 1999 2000 2001 2002 5120 ROAD USE TAX 136,500 5120 ROAD USE TAX 50,000 50,000 50,000 Receipts Total: 136,500 50,000 50,000 50,000 6110 PERM. FULL TIME 22.700 9220 CONTRACTED IMPROV. 50,000 50.000 50.000 9220 CONTRACTED IMPROV. 113,800 Expense Total 136,500 50,000 50,000 50,000 Fj~'~ ~GILBERT ST IAIS UNDERPASS - This project relocates the Gilbert St. underpass at the IAIS Railroad. 5120 ROAD USE TAX 50,000 5201 TRANSFER IN - 01 GO 200,000 Receipts Total: 250,000 9220 CONTRACTED IMPROV. 250,000 Expense Total 250.000 2003 Totals 50,000 50,000 50,000 50,000 I 136,500 200,000 336,500 22,700 200.000 113,800 336,500 I 50,000 200,000 25~000 250,000 25~000 5120 5201 9220 5120 5199 9220 5201 5202 5203 9220 ROAD USE TAX 70,000 TRANSFER IN - 01 GO 350,000 Receipts Total: 420. 000 CONTRACTED IMPROV. 420,000 Expense Total 420,000 I GILBERT/HIGHWA Y 6-DUAL LEFT - Dual left turn lanes for northbound and southbound traffic on Gfibert. ROAD USE TAX 56.000 TRANSFER IN - 99 GO 366,240 Receipts Total: 422,240 CONTRACTED IMPROV. 422.240 Expense Total 422,240 70,000 350,000 42~000 420,000 420,000 I 56,000 366,240 422,240 422,240 42~240 GIS COMPUTER PACKAGE - This computerized system would provide an interactive referenced database City facilities from linfrastructure records to permitting, with crfme and accident data also included. for TRANSFER IN - 01 GO 100,000 100,000 TRANSFER IN - 02 GO 600,000 600,000 TRANSFER IN - 03 GO 300,000 300,000 Receipts Total: 100, 000 600, 000 300, 000 1,000, 000 CONTRACTED IMPROV. 100,000 600,000 300,000 1,000,000 Expense Total 100,000 600,000 300,000 1,000.000 Jcrushed limestone with a small portion possibly hard- surfaced to accommodate disabled individuals. 5173 GEN FUND-PARKS 44,000 44,000 5202 TRANSFER IN - 02 GO 150,000 150,000 Receipts Total: 44,000 150, 000 194, 000 9220 CONTRACTED IMPROV. 44,000 44,000 9220 CONTRACTED I MPROV. 150,000 150,000 Expense Total 44,000 150,000 194,000 -9- Capital Improvement Projects Project Summary in Alphabetical Order - Receipts and Expenses - Active Projects Only Activity Project Name 1999 2000 2001 2002 2003 Totals ~ IHUNTERS RUN PARK DEVELOPMENT - Develop approximately 26 acres of land into a park to better serve the neighborhood. 5201 9220 TRANSFER IN - 01 GO 300,000 300,000 Receipts Total: 300,000 300,000 CONTRACTED IMPROV. 300,000 300,000 Expense Total 300,000 300,000 HWY 6 SIDEWALK/DRAINA GE - This project will enclose the ditch along the south side of Hwy 6 east of the CRANDIC Railroad crossing and provide a pedestrian/bike trail from Gilbert Street to Sycamore Street along with associated landscaping limprovements. This project can be phased from west to east. ' 5120 ROAD USE TAX 100,000 5120 ROAD USE TAX 100,000 100,000 50,000 5200 TRANSFER IN - 00 GO 900,000 5201 TRANSFER IN - 01 GO 900,000 5202 TRANSFER IN - 02 GO 950,000 Receipts Total: 100, 000 1,000, 000 1.000, 000 1,000. 000 9220 CONTRACTED IMPROV. 100,000 9220 CONTRACTED IMPROV. 1,000,000 1,000,000 1,000,000 Expense Total 100,000 1,000,000 1,000,000 1,000,000 Fj~ IIA RIVER POWER DAM IMPR. - Costs to renovate the dam. Related to the new Water Plant. 5197 TRANSFER IN - 97 GO 857,513 5398 99 WATER TRANSFERS 250,000 Receipts Total: 1,107,513 9220 CONTRACTED IMPROV. 1,107,513 Expense Total 1,107,513 ~ IIA RIVER/EMERALD-PH 4 - Water main work in conjunction with the new water plant. 5398 99 WATER TRANSFERS 1,500,000 Receipts Total: 1,500, 000 9220 CONTRACTED IMPROV. 1,500.000 Expense Total 1,500,000 ~ IINTRA-CITY BIKE TRAILS - Annual appropriation of $30,000 for use in various bike trail projects throughout the city. 30,000 30,000 30,000 3~000 5120 ROAD USE TAX 30,000 30,000 5120 ROAD USE TAX 30,000 5202 TRANSFER IN - 02 GO 30,000 5203 TRANSFER IN - 03 GO Receipts Total: 30, 000 30, 000 30, 000 30, 000 9220 CONTRACTED IMPROV. 30,000 30,000 30,000 9220 CONTRACTED IMPROV. 30,000 Expense Total 30,000 30,000 30,000 30,000 100,000 250,000 900,000 900,000 950,000 3,10~000 100,000 3,000,000 3,10~000 I 857.513 250,000 1,10~513 1,107,513 1,10~513 I 1,500,000 1,50~000 1,500,000 1,500,000 I 60,000 30,000 30,000 30,000 150,000 120,000 30,000 150,000 }IOWA AVE BRIDGE REPAIRS -This project involves repairs tothe arch andremovalandreplacement ofthe existing handrail. 5120 5203 9220 ROAD USE TAX TRANSFER IN - 03 GO Receipts Total: CONTRACTED IMPROV. Expense Total 100,000 700,000 80~000 800,000 800,000 100,000 700,000 800,000 800,000 800,000 -10- Activity 4681 4711 5181 Capital Improvement Projects Project Summary in Alphabetical Order - Receipts and Expenses - Active Projects Only Project Name 1999 2000 2001 2002 2003 Totals IOWA AVENUE PARKING RAMP - associated with building a new parking facilily on the South side of Iowa Avenue between JLinn St and Gilbert SL Costs CONTRIB. & DONATIONS 1,500.000 1.500,000 SALE OF BONDS 9,500,000 9.500.000 PARKING FUND 1.800.000 1,800.000 Receipts Total: 12,800,000 12,800,000 MANAGEMENT SERVICES 800.000 800.000 CONTRACTED IMPROV. 11.200,000 11,200.000 MISC. TRANSFERS 800.000 800,000 Expense Total 12.800,000 12,800,000 8163 922O 9590 ~ ~~WAAVENUESAN~TARYSEWER-Thispr~jectwi~~rep~aceabricksewerinthe1~~b~~ck~fi~waAvenuethathasahist~ry~f ~ maintenance problems. 5300 01 SEWER TRANSFERS 100,000 100,000 Receipts Total: 100,000 100,000 9220 CONTRACTED IMPROV. 100.000 100,000 Expense Total 100,000 100,000 5120 ROAD USE TAX 200.000 200.000 400,000 5120 ROAD USE TAX 26,673 26,673 5198 TRANSFER IN - 98 GO 139,785 139,785 5201 TRANSFER IN - 01 GO 1.300,000 1,300,000 5202 TRANSFER IN - 02 GO 1,500,000 1,500,000 Receipts Total: 166,458 1,500,000 1.700,000 3,366,458 9220 CONTRACTED IMPROV. 1.500,000 1,700,000 3,200,000 9220 CONTRACTED IMPROV. 166,458 166,458 Expense Total 166, 458 1,500, 000 1,700, 000 3. 366, 458 5120 5203 L MUSCA TINE-DEFOREST/SPRUCE - This project will reconstruct Lower Muscatine Rd from and will include a I/eft turn lane at the intersection with Sycamore and improved storm sewer. Spruce to DeForest ~ ROAD USE TAX 100,000 100,000 TRANSFER IN - 03 GO 600.000 600,000 Receipts Total: 700, 000 700, 000 9220 CONTRACTED IMPROV. 700.000 700.000 Expense Total 700, 000 700, 000 LANDRLL CELL-FY 2003 - This project which is included in the Landfill Master Plan will be the fourth cell on the west half of the Jdrainage system to reduce construction costs and promote recycling. landfill and is expected to last approximately eight years. This cell will include the approved clay liner system and shredded tire 5185 SANITATION-LANDFILL 2.800.000 2.800.000 Receipts Total: 2, 800, 000 2, 800.000 9220 CONTRACTED IMPROV. 2,800.000 2,800,000 Expense Total 2,800,000 2,800,000 -11- Capital Improvement Projects Project Summary in Alphabetical Order - Receipts and Expenses - Active Projects Only Activity Project Name 1999 2000 2001 2002 2003 Totals r~ ILEISURE POOL DEVELOPMENT - Retrofit City Park pool into a "leisure pool' fac~ity ( water slide. spray fountains, play area, etc.) I 5201 TRANSFER IN - 01 GO 250,000 250,000 Receipts Total: 250,000 250,000 9220 CONTRACTED IMPROV. 250,000 250,000 Expense Total 250,000 250,000 ILIBRARY EXPANSION - Cost to renovate and expand the public library. Costs to include a community events center. Subject J voter approval. 5199 TRANSFER IN - 99 GO 17,680,000 17,680,000 Receipts Total: 17,680,000 17,680,000 9220 CONTRACTED IMPROV. 17,680,000 17,680,000 Expense Total 17, 680, 000 17, 680, 000 ~ ILIBRARY-ROOF, HVAC, CARPET - Cost to replace the HVAC and carpet in the existing Library. t 5199 TRANSFER IN - 99 GO 245,140 245,140 Receipts Total: 245, 140 245, 140 9220 CONTRACTED IMPROV. 245.140 245.140 Expense Total 245, 140 245, 140 4431 FEDERAL GRANTS 100,000 100,000 5120 ROAD USE TAX 50,000 50,000 5200 TRANSFER IN - 00 GO 100,000 100,000 Receipts Total: 250, 000 250, 000 9220 CONTRACTED IMPROV. · 250,000 250,000 Expense Total 250,000 250,000 MASTER PLAN-LAND ACQUISITION - Land and easements are being pumhased for the Runway Protection These are I lsafety areas at the end of the runways. This project should be substantially completed by May 1999. Zones. 4431 FEDERAL GRANTS 4431 FEDERAL GRANTS 1,309.067 5199 TRANSFER IN - 99 GO 145,451 5200 TRANSFER IN - 00 GO Receipts Total: 1,454,518 9220 CONTRACTED IMPROV. 9220 CONTRACTED IMPROV. 1,454,518 Expense Total 1,454,518 2,366,065 262,896 2,628,961 2,628,961 2,628,961 F~ IMEADOW STREET BRIDGE - This project will replace the bridge over Ralston Creek at Meadow StreeL 4431 FEDERAL GRANTS 160,000 5120 ROAD USE TAX 40,000 5203 TRANSFER IN - 03 GO 150,000 Receipts Total: 350, 000 9220 CONTRACTED IMPROV. 350,000 Expense Total 350,000 2.366,065 1.309,067 145,451 262,896 4,083,479 2,628,961 1,454,518 4,083,479 I 160,000 40,000 150,000 350,000 350.000 350, 000 -12- Activity 5201 Capital Improvement Projects Project Summary in Alphabetical Order - Receipts and Expenses - Active Projects Only Project Name 1999 2000 2001 2002 2003 Totals MERCER PARK BALL RELD LIGHTING - This project involves the removal, replacement and upgrading of the lighting system on IMercer Park Diamonds #1, #2 and #3. Improvements w~l better accommodate baseball as opposed to softbalL 9220 5120 5200 TRANSFER IN - 01 GO 200,000 200,000 Receipts Total: 200, 000 20~), 000 CONTRACTED IMPROV. 200,000 200,000 Expense Total 200,000 200,000 9220 IMORMON TREK-ABBEY LANE/HWY 1 - This project reconstructs Mormon Trek Blvd betwen Hwy 1 and Abbey Lane from two lane to four lane and includes turning lanes at the major intersections. ROAD USE TAX 100,000 100,000 TRANSFER IN - 00 GO 2,400,000 2,400,000 Receipts Total: 2, 500, 000 2, 500, 000 CONTRACTED IMPROV. 2,500,000 2,500,000 Expense Total 2,500,000 2,500,000 5120 5202 9220 I ROAD USE TAX 150,000 150,000 TRANSFER IN ~ 02 GO 2,850,000 2,850,000 Receipts Total: 3,000,000 3,000,000 CONTRACTED IMPROV. 3,000,000 3,000.000 Expense Total 3,000,000 3,000,000 MORMON TREK-PJR OVERPASS - This project reconstructs the IAIS railroad overpass on trek Blvd to accommodate the r~ lproposed four-lane street. The railroad will remain in operation during construction. Mormon 5120 ROAD USE TAX 150,000 150.000 5201 TRANSFER IN - 01 GO 1.250.000 1,250,000 Receipts Total: 1,400,000 1,400,000 9220 CONTRACTEDIMPROV. 1,400.000 1,400,000 Expense Total 1,400,000 1,400,000 MORMON TREK-R/R TO HWY 6 - This project would reconstruct First Avenue between the IAIS railroad overpass and Highway 6. °" °"''°" '°°' °" I 5120 ROAD USE TAX 100,000 100.000 5202 TRANSFER IN - 02 GO 1,900,000 1,900,000 Receipts Total: 2, 000, 000 2, 000, 000 9220 CONTRACTED IMPROV. 2,000,000 2.000,000 Expense Total 2,000,000 2,000,000 MORMON TREK/ABBEY LANE STORM SEWER - This project will investigate ways to reduce stormwater Mormon I Trek Blvd and Abbey Lane and reduce erosion problems to the T'yn Cae stormwater management basin. flooding along 5120 ROAD USE TAX 75,000 75.000 5200 TRANSFER IN - 00 GO 675,000 675.000 Receipts Total: 750, 000 750, 000 9220 CONTRACTED IMPROV. 750,000 750,000 Expense Total 750,000 750,000 - 13- Capital Improvement Projects Project Summary in Alphabetical Order - Receipts and Expenses - Active Projects Only Activity Project Name 1999 2000 2001 2002 2003 Totals N BRANCH BASIN EXCA VATION - Recent aerial mapping done the update to the flood plain maps revealed that sedimentation lhas comsumed a portion of the capacity of the facility. for 5203 TRANSFER IN - 03 GO Receipts Total: 9220 CONTRACTED IMPROV. Expense Total ~ !NE PROPERTY DEVELOPMENT - Costs to develop the land north and east of the airport 4684 MISCELLANEOUS OTHER 750,000 5120 ROAD USE TAX 50,000 5199 TRANSFER IN - 99 GO 700,000 Receipts Total: 1,500. 000 9220 100.000 100,000 100.000 10~000 100,000 100,000 100,000 100,000 I 750,000 50.000 700,000 1,500.000 CONTRACTED IMPROV. 1.500,000 1.500.000 Expense Total 1,500,000 1.500,000 50,000 50,000 50,000 50,000 5199 TRANSFER IN - 99 GO 50,000 5200 TRANSFER IN - 00 GO 50,000 5201 TRANSFER IN - 01 GO 5202 TRANSFER IN - 02 GO 5203 TRANSFER IN - 03 GO Receipts Total: 50.000 50,000 9220 CONTRACTED IMPROV. 50,000 9220 CONTRACTED IMPROV. 50,000 50,000 50.000 Expense Total 50, 000 50, 000 50, 000 50, 000 Fj~ IOVRWD TH PA V/EXTRA WD TH SIDWLK- City cost for overwidth paving and extra width sidewalks. 50,000 50,000 50.000 50,000 50,000 50.000 5~000 250,000 50,000 50,000 200,000 50,000 250,000 I 50.000 40,000 160.000 4~000 210,000 40.000 160,000 50.000 40,000 210,000 I 30,000 25,000 25,000 25,000 25,000 25,000 25.000 25,000 15~000 25,000 100,000 55,000 25,000 155,000 5120 ROAD USE TAX 50,000 5120 ROAD USE TAX 40,000 40,000 40,000 Receipts Total: 50. 000 40, 000 40, 000 40. 000 9220 CONTRACTED IMPROV. 40,000 40,000 40,000 9220 CONTRACTED IMPROV. 50,000 Expense Total 50,000 40,000 40,000 40.000 [j~'~ IPARK ACCESSIBILITY PROGRAMS - Annual cost to improve the accessibifity of the parks. 5173 GEN FUND-PARKS 30,000 5199 TRANSFER IN - 99 GO 25,000 5200 TRANSFER IN - 00 GO 25.000 5201 TRANSFER IN - 01 GO 25,000 5202 TRANSFER IN - 02 GO 25,000 5203 TRANSFER IN - 03 GO Receipts Total: 55, 000 25, 000 25, 000 25, 000 9220 CONTRACTED IMPROV. 25.000 25.000 25.000 9220 CONTRACTED IMPROV. 55,000 Expense Total 55,000 25,000 25,000 25,000 -14- Capital Improvement Projects Project Summary in Alphabetical Order - Receipts and Expenses - Active Projects Only Activity Proiect Name 1999 2000 2001 2002 2003 Totals 5120 ROAD USE TAX 28,000 5202 TRANSFER IN - 02 GO 272,000 Receipts Total: 300,000 9220 CONTRACTED IMPROV. 300,000 Expense Total 300,000 IPARK RD/RIVERSIDE-LEFT TURN - This project establishes left turn lanes on all approaches to the intersection. The traffic cartTing capacity of Park Rd is currently constrained due to the absence of ~ledicated left turn lanes. 5120 ROAD USE TAX 30,000 5203 TRANSFER IN - 03 GO 200,000 Receipts Total: 230,000 9220 CONTRACTED IMPROV. 230,000 Expense Total 230,000 ~PARK SHELTER IMPROVEMENTS - Annual cost to improve the park shelters. 23,000 10,000 10,000 10,000 5173 GEN FUND-PARKS 5199 TRANSFER IN - 99 GO 5200 TRANSFER IN - 00 GO 5201 TRANSFER IN - 01 GO 5202 TRANSFER IN - 02 GO 5203 TRANSFER IN - 03 GO Receipts Total: 33.000 1 O, 000 1 O, 000 9220 CONTRACTED IMPROV. 33,000 9220 CONTRACTED IMPROV. 10.000 10,000 10.000 Expense Total 33,000 10,000 10.000 10,000 ~ IPARK-PLAYGROUND EQUIPMENT- Annual cost to replace the playground equipment in the parks. 5200 TRANSFER IN - 00 GO 100,000 5201 TRANSFER IN - 01 GO 100,000 5202 TRANSFER IN - 02 GO 100,000 5203 TRANSFER IN - 03 GO Receipts To tal : 100, 000 100, 000 100, 000 9220 CONTRACTED IMPROV. 100,000 100,000 100,000 Expense Total fO0, O00 100,000 100,000 F9~'q lPARK-RESTROOM REPLACE /CONSTRUCT- Annual cost to replace/construct restrooms in the parks. 5200 TRANSFER IN - 00 GO 40,000 5201 TRANSFER IN - 01 GO 40,000 5202 TRANSFER IN; 02 GO 40,000 5203 TRANSFER IN - 03 GO Receipts Total: 40, 000 40, 000 40, 000 9220 CONTRACTED IMPROV. 40,000 40,000 40,000 Expense Total 40.000 40,000 40,000 10,000 10,000 10,000 10,000 10,000 10,000 100,000 10~000 100,000 10~000 40,000 4~000 40,000 40,000 28.000 272,000 300,000 300,000 30~000 I 30,000 200,000 23~000 230,000 230,000 I 23,000 10,000 10,000 10,000 10.000 10,000 73,000 33,000 40,000 73,000 I 100,000 100,000 100.000 100.000 400,000 400,000 40~000 I 40.000 40.000 40,000 40.000 160,000 160,000 160,000 -15- Capital Improvement Projects Project Summary in Alphabetical Order - Receipts and Expenses - Active Projects Only ActMty 5173 5198 5173 5199 5200 5201 5202 5203 5173 5199 5200 5201 5202 5203 Project Name 1999 2000 2001 2002 2003 Totals PARKLAND DEVELOPMENT - With the Neighborhood Open Space Plan ordinance completed, neighborhood associations becoming more active. and the requirement of developers to dedicate land to the City. we need to set aside an annual appropriation for development of new parks, as the land becomes acquired. Pa.r~'ally funded through the Parkland Development Fund. 5199 TRANSFER IN - 99 GO 50,000 50,000 5200 TRANSFER IN - 00 GO 50,000 50,000 5201 TRANSFER IN - 01 GO 50,000 50,000 5202 TRANSFER IN - 02 GO 50,000 50,000 5203 TRANSFER IN - 03 GO 50,000 50,000 Receipts Total: 50,000 50,000 50,000 50,000 50,000 250,000 9220 CONTRACTED IMPROV. 50,000 50,000 50,000 50,000 200,000 9220 CONTRACTED IMPROV. 50,000 50,000 Expense Total 50,000 50,000 50,000 50,000 50,000 250,000 PARKS MAINTENANCE FACILITY - The exising maintenance shop at City Park is inadequate for parks and CBD operations. It ~ would, upon renovation and expansion, provide room to add Forestry operations. GEN FUND-PARKS 50.000 50,000 TRANSFER IN - 98 GO 700,000 700,000 Receipts Total: 750, 000 750, 000 8161 ARCHITECTURAL SERV. 50,000 50,000 9220 CONTRACTED IMPROV. 700,000 700,000 Expense Total 750,000 750,000 !PARKS SIDEWALK REPLACEMENT - Annual cost to replace the sidewalks in the parks. I GEN FUND-PARKS 5,000 5,000 TRANSFER IN - 99 GO 5,000 5,000 TRANSFER IN - 00 GO 5,000 5,000 TRANSFER IN - 01 GO 5,000 5,000 TRANSFER IN - 02 GO 5,000 5,000 TRANSFER IN - 03 GO 5,000 5,000 Receipts Total: 1 O, 000 5, 000 5. 000 5, 000 5, 000 30, 000 9220 CONTRACTED IMPROV. 5,000 5,000 5,000 5,000 20,000 9220 CONTRACTED IMPROV. 10,000 10,000 Expense Total 10.000 5,000 5,000 5,000 5,000 30.000 IPARKS~PARKING LOT IMPROVEMENTS - Annual costs to repair the parking lots in the parks. I · GEN FUND-PARKS 15,000 15,000 TRANSFER IN - 99 GO 15.000 15,000 TRANSFER IN - 00 GO 15,000 15.000 TRANSFER IN - 01 GO 15,000 15.000 TRANSFER IN - 02 GO 15,000 15.000 TRANSFER IN - 03 GO 15,000 15.000 Receipts Total: 30, 000 15, 000 15, 000 15, 000 15, 000 90, 000 9220 CONTRACTED IMPROV. 15,000 15,000 15,000 15,000 60.000 9220 CONTRACTED IMPROV. 30,000 30,000 Expense Total 30, 000 15, 000 15, 000 15, 000 15, 000 90, 000 -16- Capital Improvement Projects Project Summary in Alphabetical Order - Receipts and Expenses - Active Projects Only Activity Project Name 1999 2000 2001 2002 2003 Totals PENINSUAL WA TER-FOSTER/DUBUQUE - This project will be combined with the Foster Road west of Dubuque improvements and ~ ~ I~:~;:e~ water ma,~ and ,~n,'.h water ma,n ,tom ,he pen,nsu,a to the wa,er ..,a.t s,te and raw wa,er ma,'. a,o.g Fos,er Rd. ,o 5197 TRANSFER IN - 97 GO 1.134,981 1,134.981 5398 99 WATER TRANSFERS 1.365.000 1,365,000 Receipts Total: 2,499,981 2.499,981 9220 CONTRACTED IMPROV. 2,499,981 2.499.981 Expense Total 2,499.981 2,499,981 PENINSULA MAIN, SITE DEV. - This project will be combined with the Foster Road west of Dubuque improvements and includes 5398 99 WATER T~NSFERS 1,600,000 1.600.000 9220 Receipts Total: 1,600, 000 1,600, 000 CONTRACTED IMPROV. 1,600,000 1,600,000 Expense Total 1,600,000 1,600,000 PENINSULA PARK - This project involves the development of the lowere elevation of the peninsula area into a 'natural park' with ~pw~,,:,~.~.;;s,;s. w,,d~o~ers, nat, ve wood,~.ds and ~.,,s. Th,s ~,pe o, deve,opment w., he,p prote~t the we.heads ,or ,he C;~,'s 5176 GEN FUND-PRKLND ACQ. 13,000 5200 TRANSFER IN - 00 GQ 500,000 Receipts Total: 13, 000 500, 000 8163 MANAGEMENT SERVICES 13,000 9220 CONTRACTED IMPROV. 500.000 Expense Total 13,000 500,000 rj~j65'~ IPENINSULA PROPERTY DEVELOPMENT- Cost to market the peninsula for sale to a developer. 5171 GEN FUND-NON OP ADM. 200,000 Receipts Total: 200,000 9220 CONTRACTED IMPROV. 200.000 Expense Total 200,000 pT~'~ IPENINSULA/DUBUQUE RD-PH 3 - Cost to construct water main from Dubuque Rd. to the Peninsula. 247,000 1.313,000 1,56~000 1,560.000 1,560,000 3,166.000 1,520.000 4,834,000 5201 TRANSFER IN - 01 GO 5400 01 WATER TRANSFERS Receipts Total: 9220 CONTRACTED IMPROV. Expense Total 5182 WASTEWATER TREATMEN 5299 00 SEWER TRANSFERS 5300 01 SEWER TRANSFERS Receipts Total: 9220 CONTRACTED IMPROV. Expense Total 7.640,000 8,000,000 9,16~000 8,000,000 9,160,000 8,000,000 9,16~000 13,000 500,000 513,000 13,000 500,000 513,000 I 200.000 20~000 200,000 20~000 Costs include a trai~road. ~ 247,000 1,313.000 1,56~000 1,560,000 1,56~000 I 4.686,000 4.834,000 7.640,000 1~160,000 17.160,000 1 ~ 160,000 -I?- Capital Improvement Projects Project Summary in Alphabetical Order - Receipts and Expenses - Active Projects Only Activity Project Name 1999 2000 2001 2002 2003 Totals p~'~ IPOLICE SECOND FLOOR DESIGN - Cost to finish the second floor of the police departmenL 5171 5199 9220 4681 5120 5185 5199 GEN FUND-NON OP ADM. 44,000 TRANSFER IN - 99 GO 510,000 Receipts Total: 554.000 CONTRACTED IMPROV. 554,000 Expense Total 554.000 9220 CONTRIB. & DONATIONS 1,380,000 ROAD USE TAX 88,072 SANITATION-LANDFILL 300,000 TRANSFER IN - 99 GO 700.000 Receipts Total: 2,468,072 CONTRACTED IMPROV. 2,468,072 Expense Total 2,468,072 I 44,000 510,000 554,000 554,000 554.000 will replace the existing buildings at 1200 S Riverside Drive to a new site south of the ~ JRAMP MAINTENANCE & REPAIR - Every other year maintenance of parking ramps. 1,380,000 88,072 300.000 700,000 ~468,072 2,468,072 ~468,072 I 317,322 330,000 630,000 33~000 94~322 330,000 630,000 317,322 33~000 94~322 5181 PARKING FUND 317,322 5181 PARKING FUND 300,000 Receipts Total: 317, 322 300, 000 9220 CONTRACTED IMPROV. 300,000 9220 CONTRACTED IMPROV. 317,322 Expense Total 317. 322 300. 000 IRIVER ST PAVING - This project will reconstruct the pavement and provide storm sewer improvements. High annual maintenance I costs are experienced with this street as well as complaints about lack of curbs. This project should be coordinated with the River Street sanitary sewer. 5120 ROAD USE TAX 200,000 200,000 5198 TRANSFER IN - 98 GO 272,364 272,364 5199 TRANSFER IN - 99 GO 1,527,636 1.527,636 Receipts Total: 2,000,000 2,000,000 9220 CONTRACTED IMPROV. 2,000,000 2,000,000 Expense Total 2.000.000 2.000,000 5298 99 SEWER TRANSFERS 208,000 208,000 Receipts Total: 208, 000 208, 000 9220 CONTRACTED IMPROV. 208,000 208,000 Expense Total 208,000 208.000 5203 TRANSFER IN - 03 GO 2,000,000 2,000,000 Receipts Total: 2, 000, 000 2, 000, 000 9220 CONTRACTED IMPROV. 2,000,000 2,000,000 Expense Total 2,000,000 2,000,000 -18- Activity 5300 Capital Improvement Projects Project Summary in Alphabetical Order - Receipts and Expenses - Active Projects Only Project Name 1999 2000 2001 2002 2003 Totals 9220 5120 5120 9220 9220 01 SEWER TRANSFERS 800.000 Receipts Total: 800,000 CONTRACTED IMPROV. 800,000 Expense Total 800,000 iRR CROSSINGS-CITY WIDE - City share of costs associated with repairing railroad crossings in Iowa City. ROAD USE TAX 69,113 ROAD USE TAX 20,000 20,000 20,000 20,000 Receipts Total: 69, 113 20,000 20,000 20,000 20,000 CONTRACTED IMPROV. 20,000 20,000 20,000 20,000 CONTRACTED IMPROV. 69,113 Expense Total 69, 113 20,000 20,000 20,000 20,000 800,000 804000 800,000 800,000 I 69,113 80,000 149,113 80.000 69.113 149,113 land quality as well as recreation. 5198 TRANSFER IN - 98 GO 158.531 158,531 5199 TRANSFER IN - 99 GO 1,000,000 1,000,000 5200 TRANSFER IN - 00 GO 700,000 700,000 5201 TRANSFER IN - 01 GO 500,000 500,000 Receipts Total: 1,158,531 700,000 500,000 2,358,531 9220 CONTRACTED IMPROV. 700.000 500.000 1,200,000 9220 CONTRACTED IMPROV. 1,158,531 1,158,531 Expense Total 1,158,531 700,000 500,000 2,358,531 5399 9220 5399 9220 S WASTEWA TER PLANT-WA TER LINE - Provide water adjacent South Sycamore Street, the South Wastewater Treatment IFacliity, the Soccer Fields and Country Lane Apts. to ~ 00 WATER TRANSFERS 300,000 300,000 Receipts Total: 300, 000 300, 000 CONTRACTED IMPROV. 300,000 300,000 Expense Total 300,000 300,000 ISAND PIT PUMP STATION - Costs associated with building a sand pit pump station in conjunction with the new water planL I 00 WATER TRANSFERS 650,000 650,000 Receipts Total: 650, 000 650, 000 CONTRACTED IMPROV. 650,000 650,000 Expense Total 650,000 650,000 - Capital Improvement Projects Project Summary in Alphabetical Order - Receipts and Expenses - Active Projects Only Activity Project Name 1999 2000 2001 2002 2003 Totals coups and a multipu~ose room. (~/98 Arch. Design contact for 74,025 ~xed amt); Cons~ucfion contact to Selzer-Werde~tsch 4681 CONTRIB. & DONATIONS 255,783 5199 TRANSFER IN - 99 GO 700,000 5900 INTERFUND LOANS 701,857 Receipts Total: f, 657, 640 8161 ARCHITECTURAL SERV. 22,798 9210 BUILDING IMPROVEMENT 1,584,EH2 9329 OTHER OPER. EQUIP. 50,000 Expense Total 1,657, 640 ~ ISCOTT BL VD SIDEWALK - This project will 5120 ROAD USE TAX 60,000 Receipts Total: 60,000 9220 CONTRACTED IMPROV. 60,000 Expense Total 60,000 5301 9220 construct a sidewalk along the east side of Scott Blvd in front of Scott Park. 255,783 700,000 701,857 1,65~640 22,798 1,584,842 50,000 1,65~640 I 60,000 60,000 60,000 60,000 SCOTT PARK AREA TRUNK SEWER - The Scott Park sewer will provide sewer service to the approximately 300 acre area generally bounded by Scott Park on the south, the city limits on the west Rochester Avenue on the north, and a line one-half m~e east of the city limits on the easL The existing sanitary lagoon serving the care center on Rochester Avenue could be removed once this sewer is installed. unknown expense number 400.000 400,000 Receipts Total: 400, 000 400, 000 CONTRACTED IMPROV. 400,000 400,000 Expense Total 400,000 400,000 7.000 5173 GEN FUND-PARKS 5203 TRANSFER IN - 03 GO Receipts Total: 9220 CONTRACTED IMPROV. 9220 CONTRACTED IMPROV. Expense Total 7,000 7,000 7, 000 r~7~ ISEWER MAIN PROJECTS-ANNUAL - Annual costs to replace sewer mains. 250,000 250,000 250,000 250.000 5182 WASTEWATER TREATMEN 300,000 300,000 300,000 300,000 5182 WASTEWATER TREATMEN 300,000 Receipts Total: 300, 000 300, 000 300, 000 300, 000 300, 000 9220 CONTRACTED IMPROV. 300,000 9220 CONTRACTED IMPROV. 300,000 300,000 300,000 300,000 Expense Total 300,000 300,000 300,000 300,000 300,000 r~'~ ISITE WORK-PHASE 1 - Costs associated with getting the water plant site ready for the new water planL 5197 TRANSFER IN - 97 GO 1,828,467 5398 99 WATER TRANSFERS 2,814,500 Receipts Total: 4,642,967 9220 CONTRACTED IMPROV. 4,642,967 Expense Total 4,642,967 I 7,000 250,000 25~000 7,000 250.000 25~000 I 1,200,000 300,000 1,500,000 300,000 1,200,000 1,500,000 I 1,828,467 2,814,500 4,642,967 4,642,967 4,64~967 - :Z0 - Capital Improvement Projects Project Summary in Alphabetical Order - Receipts and Expenses - Active Projects Only Activity Project Name 1999 2000 2001 2002 2003 Totals ~ ISKATEBOARD PARK- Construct a skateboarding facility in a park relatively close to the downtown area. I 5200 TRANSFER IN - 00 GO 100,000 100,000 Receipts Total: 100,000 100.000 9220 CONTRACTED IMPROV. 100,000 100.000 Expense Total 100,000 100.000 5120 ROAD USE TAX 80,000 Receipts Total: 80. 000 9220 CONTRACTED IMPROV. 80,000 Expense Total 80,000 5298 99 SEWER TRANSFERS 600,000 5299 00 SEWER TRANSFERS 5,000,000 5300 01 SEWER TRANSFERS 5,000,000 Receipts Total: 600, 000 5, 000, 000 5, 000. 000 8163 MANAGEMENT SERVICES 600,000 9220 CONTRACTED IMPROV. 5,000,000 5,000,000 Expense Total 600,000 5,000,000 5,000.000 5197 TRANSFER IN - 97 GO 138,682 5198 TRANSFER IN - 98 GO 400,000 5199 TRANSFER IN - 99 GO 300,000 Receipts Total: 838,682 9220 CONTRACTED IMPROV. 838,682 Expense Total 838, 682 80,000 80.000 80,000 84000 I 600,000 5,000,000 5,000,000 1 ~ 60 O, 000 600,000 10.000,000 1~60~000 I 138,682 400,000 300.000 838,682 838,682 838,682' STURGIS FERRY PARK DEVELOPMENT - This park was constructed on an old landfill and has been difficult to maintain. The 5197 TRANSFER IN - 97 GO 115,000 115,000 Receipts Total: 1 f 5. 000 115, 000 9220 CONTRACTED IMPROV. 115,000 115.000 Expense Total 115,000 115,000 SUMMIT ST BRIDGE REPLACEMENT - Removal and replacement of Summit St. Bridge, which spans over the Iowa Interstate . '~RT:,J.~o.d~.~9~;~,~.d,ng w,,, be 80~ o, con.truetio. costs or ,850,000 wh,chever ,s ,ess, rema,nder ,o be ,u. ded ,rom Road Use I 4431 FEDERAL GRANTS 640,000 640,000 5120 ROAD USE TAX 139,466 139,466 5199 TRANSFER IN - 99 GO 352,300 352,300 Receipts Total: 1,131,766 1,131,766 8166 ENGINEERING SERVICES 208,000 208,000 9220 CONTRACTED IMPROV. 923,766 923,766 Expense Total 1,131,766 1,131,766 -21 - Capital Improvement Projects Project Summary in Alphabetical Order - Receipts and Expenses - Active Projects Only Activity Project Name 1999 2000 2001 2002 2003 Totals SUMP PUMP DISCHARGE TILES - Annual reconstruction of damaged tiles of new tiles in order to receive I ~discharges from sump pumps and eliminate ice build-up in streets. and installation 5120 ROAD USE TAX 25.000 25.000 5120 ROAD USE TAX 25,000 25,000 50,000 5201 TRANSFER IN - 01 GO 25,000 25,000 5202 TRANSFER IN - 02 GO 25,000 25,000 Receipts Total: 25, 000 25, 000 25, 000 25, 000 25, 000 125, 000 9220 CONTRACTED IMPROV. 25,000 25,000 25,000 25,000 100,000 9220 CONTRACTED IMPROV. 25,000 25,000 Expense Total 25,000 25,000 25,000 25,000 25,000 125,000 5399 00 WATER TRANSFERS 200,000 200,000 Receipts Total: 200, 000 200, 000 9220 CONTRACTED IMPROV. 200,000 200,000 Expense Total 200,000 200,000 5120 5203 9220 I ROAD USE TAX 200,000 200,000 TRANSFER IN - 03 GO 1,000,000 1,000,000 Receipts Total: 1,200, 000 1,200, 000 CONTRACTED IMPROV. 1,200,000 1,200,000 Expense Total 1,200,000 1,200,000 p~'~ ITENNIS COURT RENOVA TION/LIGHTING - This project involves the resurfacing and relighting of the tennis courts in both City Park and Mercer Park. It entails an overlay surface on the courts with color coating and striping. It also includes a complete renovation of the lighting systems from ground up. 5200 TRANSFER IN - 00 GO 200,000 Receipts Total: 200, 000 9220 CONTRACTED IMPROV. 200,000 Expense Total 200,000 Fj~'~ ITRAFFIC CALMING - This is an annual program to implement traffic calming strategies where requested and appropriate. 5120 ROAD USE TAX 25,000 25,000 25,000 25,000 5120 ROAD USE TAX 54,640 Receipts Total: 54, 640 25, 000 25, 000 25, 000 25, 000 9220 CONTRACTED IMPROV. 25,000 25,000 25,000 25,000 9220 CONTRACTED IMPROV. 54,640 Expense Total 54, 640 25, 000 25, 000 25, 000 25, 000 5120 5120 5202 9220 922O I TRAFFIC SIGNAL PROJECTS - Annual appropriation of $50,000 for potential traffic signals. 200,000 20~000 200,000 20~000 I 100.000 54,640 154,640 100.000 54,640 154,640 ROAD USE TAX 120,000 130.000 35,000 140,000 425,000 ROAD USE TAX 130,000 130,000 TRANSFER IN - 02 GO 100,000 100.000 Receipts Total: 130, 000 120, 000 130, 000 135, 000 140, 000 655, 000 CONTRACTED IMPROV. 120.000 130,000 135,000 140,000 525,000 CONTRACTED IMPROV. 130,000 130,000 Expense Total 130, 000 120, 000 130, 000 135, 000 14 O, 000 655, 000 Capital Improvement Projects Project Summary in Alphabetical Order - Receipts and Expenses - Active Projects Only AcUvity Project Name 1999 2000 2001 2002 2003 Totals 4431 FEDERAL GRANTS 177,066 5187 TRANSIT FUND 34,044 Receipts Total: 211, 110 9220 CONTRACTED IMPROV. 211,110 Expense Total 211, 110 ~ I TRANSIT METHANE PROJECT - This project will install a methane venting system underneath the Transit Building. 4431 320,000 5187 80,000 40~000 9220 400,000 40~000 TRANSITPARKING LOTRESURFACE- Costs to resurfacethe ~ansitparking lot. FEDERAL GRANTS TRANSIT FUND Receipts Total: CONTRACTED IMPROV. Expense Total 4431 FEDERAL GRANTS 120,000 5187 TRANSIT FUND 30,000 Receipts Total: 150, 000 9220 CONTRACTED IMPROV. 150,000 Expense Total 150,000 I 177.066 34,044 211,110 211,110 211,110 I 320.000 80,000 40~000 400,000 400,000 I 120,000 30,000 150,000 150,000 150,000 r l WALDEN WOODS PARK - Develop this new 1.7 acre parcel into semi-passive neighborhood park as preferred and requested by the neighborhood. 5200 TRANSFER IN - 00 GO 75,000 Receipts Total: 75,000 9220 CONTRACTED IMPROV. 75,000 Expense Total 75,000 r~'~ ]WA TER MAIN PENINSULA PH 3A - Costs to construct water mains on the peninsula in conjunction with the water plant site. 5400 01 WATER TRANSFERS 1,600.000 Receipts Total: 1,600, 000 9220 CONTRACTED IMPROV. 1,600.000 Expense Total 1.600,000 ~ IWATERMAINPROJECTS'ANNUAL-AnnualrePlacernentofwaterrnains. 170.000 170,000 5183 WATER FUND 5183 WATER FUND 170,000 Receipts Total: 170,000 170,000 170,000 9220 CONTRACTED IMPROV. 170.000 170,000 9220 CONTRACTED IMPROV. 170.000 Expense Total 170, 000 170, 000 170, 000 170,O00 170,000 170,000 170,000 170,000 170,000 170,000 170,000 ~ IWA TER TREATMENT PLANT - This project includes the construction of the new water treatment facility. 5183 WATER FUND 4,000,000 4,000,000 5400 01 WATER TRANSFERS 24.000,000 Receipts Total: 28,000,000 4,000,000 9220 CONTRACTED IMPROV. 28,000,000 4,000,000 Expense Total 28,000,000 4,000,000 I 75,000 75,000 75,000 75,000 I 1,800,000 1,600,000 1,600.000 1,600,000 I 680,000 170,000 85~000 680,000 170,000 85~000 I 8,000,000 24,000,000 32,000,000 32,000,000 32,000,000 - 23 - Capital Improvement Projects Project Summary in Alphabetical Order - Receipts and Expenses - Active Projects Only Activity Project Name 1999 2000 2001 2002 2003 Totals 5176 GEN FUND-PRKLND ACQ. 12,000 12,000 5200 TRANSFER IN - 00 GO :~50.000 250.000 5202 TRANSFER IN - 02 GO 250,000 250,000 Receipts Total: 12,000 250,000 250,000 512,000 12,000 500,000 512,000 to the J 800,000 800, 000 800,000 800, 000 8163 MANAGEMENT SERVICES 12,000 9220 CONTRACTED IMPROV. 250.000 250,000 Expense Total 12,000 250.000 250,000 5300 01 SEWER TRANSFERS 800.000 Receipts Total: 800,000 9220 CONTRACTED IMPROV. 800,000 Expense Total 800,000 5200 TRANSFER IN - 00 GO 100,000 100.000 Receipts Total: 100,000 100,000 9220 CONTRACTED IMPROV. 100.000 100.000 Expense Total 100,000 100,000 9220 5297 97 SEWER TRANSFERS 3,283,855 3,283.855 5298 99 SEWER TRANSFERS 5.608.670 5,608,670 Receipts Total: 8.892,525 8,892,525 CONTRACTED IMPROV. 8.892,525 8,892,525 Expense Total 8,892,525 8,892,525 5197 5198 52O0 6110 8163 9220 9220 IWILLOW CREEK TRAIL - This would extend a trail from the terminus of the trail built in 1998 through Willow Creek and Kiwanis I Parks to Willow Creek Drive. TRANSFER IN - 97 GO 62,660 62,660 TRANSFER IN - 98 GO 62,698 62,698 TRANSFER IN - 00 GO 400,000 400.000 Receipts Total: 125,358 400,000 525,358 PERM. FULL TIME 10,000 10.000 MANAGEMENT SERVICES 15.184 15.184 CONTRACTED IMPROV. 400,000 400.000 CONTRACTED I MPROV. 100.174 100.174 Expense Total 125,358 400.000 525,358 GRAND TOTAL - RECEIPTS 75,496,042 38,363,961 61,110,000 26,383,000 12,815,000 214,168,003 GRAND TOTAL - EXPENSES 75,496,042 38,363,961 61,1f0,000 26,383,000 12,815,000 214,168,003 - 24 - Capital Improvement Projects Project Name I 3RD AVENUE BRIDGE 2 420TH ST NEAR INDUSTRIAL PARK 3 4TH AVENUE BRIDGE 4 6TH AVENUE BRIDGE 5 AMERICAN LEGION-SCOTT TO TAFT 6 CAPTAIN IRISH PKVVY-SCOTT/ROCH 7 COMPUTER-FINANCIAL INFORMATI 8 DUBUQUE/CHURCH LEFT TURN BAY 9 EAST-WEST PARKWAY 10 FIRE APPARATUS 11 FIRE TRAINING FACILITY 12 FOSTER RD-DBQ/PRAIRIE DU CHIEN 13 HAFOR CIRCLE STORM SEWER 14 HIGHWAY 965 EXTENSION 15 HWY 6 - LAKESIDE TO 420TH 16 IA RIVER TRAIL-PED BRIDGE/R.S. 17 IOWA AVENUE CULVERT REPAIRS 18 KEOKUK ST RECONSTRUCTION 19 LAURA DRIVE RECONSTRUCTION 20 MESQUAKIE PARK 21 NORTH SIDE STORM SEWER 22 PARKING RAMP - NEAR SOUTHSIDE 23 PRENTISS ST. BRIDGE PUBLIC WORKS COMPLEX RALSTON CREEK TRUNK SEWER-S. REC CENTER EXPANSION 27 ROCHESTER AVENUE BRIDGE 28 SCOTT BLVD TRUNK SEWER 29 SCO'Fr BOULEVARD EXT-PHASE 1 30 SHANNON DRIVE BOX CULVERT 31 SOUTH AREA ARTERIAL 32 SOUTH GILBERT IMPROVEMENTS 33 SUMMIT ST. HISTORIC PLAN 34 SUNSET ST STORM SEWER 35 SYCAMORE-CITY LIMITS TO L 36 SYCAMORE-HWY 6/DEFOREST 37 TAFT SPEEDWAY 38 WEST SIDE LIFT STATION 39 WILLOW CREEK TRAIL Total Unfunded Projects Unfunded Amt $320,000 $1,200,000 $320,000 $320,000 $2,100,000 $1,000,000 $300,000 $3,400,000 $2,820,000 $890,000 $2,200,000 $600,000 $5.000,000 $3,,500,000 $1,200,000 $300,000 $400,000 $500,000 $1,500,000 $1,800,000 $15,000,000 $375.000 $7,000,000 $650,000 $5,000,000 $320,000 $1,500,000 $5,000,000 $500,000 $9,000.000 $6,000,000 $260,000 $380,000 $1,000,000 $250,000 $1,500,000 $600,000 $1,300,000 $85,305,000 City of Iowa City MEMORANDUM TO: City Council FROM: City Manager DATE: March 6, 1998 RE: Council Goal Setting Enclosed is a report of the City Council's goal setting session held February 26, 1998. The Council and the staff will use the priorities to set work programs over the next two to four years. I will work on ways to present this information to the public. Department Directors City Council Goal Setting Session February 26, 1998 Project Priorities 1998 to 2002 User-Friendly City Government · Continue to promote positive service to the people of Iowa City · Explain 'no" in a clear, positive manner;, work within the law, to get 'yes" if at all possible · Encourage the staff to reevaluate rules and regulations, if they do not seem reasonable · Encourage developers to work with neighborhoods dudng the development process · Reevaluate zoning and building regulations for appropriateness and necessity Land Use · Complete the Northeast Distdct Plan · Complete the Southeast District Plan · Undertake measures to define a visible edge for Iowa City - greenway or boulevard · Review the subdivision regulations to create neighborhoods which include housing and commercial development in a' manner that efficiently provides City services; use the Peninsula project as a model. · Address the issue of regional storm water management; include land developers and others in the process. Financial Health of the City · Pursue an additional source of revenue · Reeval uate programs and services for cost savings · Pursue Changes in State Tax Law Relative to Tax Levy Limitations Supply and Cost of Housing · Establish an affordable housing fund · Provide additional affordable housing scattered throughout the City in mixed neighborhoods · Maintain the integrity of existing neighborhoods · Address the conflicts which may adse in providing scattered site affordable housing and maintaining existing neighborhoods Downtown Revitalization · Invest in downtown ~' Library/CenterSpace )~ Parking/transportation systems ~; Streetscapes · Ensure public safety in the downtown Community Appearance · Make cleanliness and community appearance a priority. Provide attractive entranceways; focus on Highway 6 and Riverside Drive. Include Sand Road/Gilbed Street and Herbed Hoover Highway in long-range plans. Protect the Iowa River Corddor through the acquisition of property or easements along the dver Implement the public art program Ensure the attractiveness of artedal streets, particularly with the planting of trees Interjurisdictional Cooperation · Foster positive relationships with neighboring cities, the County, the University, and the ICCSD Establish a communication system between the City Council and the University of Iowa president and vice presidents Economic Development · Recruit industry · Build tax base · Encourage the creation of jobs in the pdvate sector · Provide financial incentives that do not diminish the long-term financial viability of the City · Implement the economic development policies · Support work force development actions by others Transportation Systems · Complete the construction of Court Street · Complete the Benton Street capacity expansion project · Provide a major east-west artedal south of Highway 6 pOdlKIm~n/Oolls-cc,doc 2 · Invest in non-motorized transportation systems Citizen Participation · 'Discuss the issue of representative democracy and participatory democracy · Encourage dtizen involvement in the design of the budget · Evaluate the process for citizen involvement in capital projects and Council decision making Public Safety · Improve the public perception of the police department Complete accreditation process Establish auxiliary police force Continue the work of the Police Citizens Review Board Continue officer sensitivity training Address the list of Council issues regarding the police department Council-Staff Relationships · Address the timing of provision of information to the City Council, between Council receipt of the packet and regular Council meetings Airport · Enhance the physical appearance of the airport particularly the time · Make the airport more inviting to visitors, both physically and operationally · Develop the airport property which is not required for airport operations · Encourage private investment in the airport Franchises/Utilities · Address utilities in the fights-of-way in terms of usage and compensation · Consider competing providers · Monitor and take an active role in legislation related to utilities, both at the federal and state levels City Service Issues · Promote the recycling of cardboard from businesses i~xladffwvgoals-cc,doc 3 City of iowa City MEMORANDUM DATE: TO: FROM: RE: January 13, 1999 Mayor and City Council Members Marian K. Karr, City Clerk January 14 budget session Please note the revisions to the schedule for organizations and Boards/Conm~issions for your January 14 budget session. The schedule was prepared to include a 10 minute presentation followed by five minutes for questions. The work session begins at 3:00 and presentations start at 4:00. 4:00-4:15 4:15-4:30 4:30-4:45 4:45-5:00 5:00-5:15 5:15-5:30 5:30-5:45 5:45-6:00 6:00-6:15 6:15-6:30 Airport Commission Heritage Trees Historic Preservation Commission Iowa Arts Festival Convention & Visitors Bureau Library Board Downtown Association Jazzfest Senior Center Parks & Recreation Remember that the work session is scheduled for the lower level of the Senior Center. Please use the Washington Street entrance. Cc: Organizations City of Iowa City MEMORANDUM Date: December 29, 1998 To: Steve Atkins, City Manager From: Deb Mansfield, Budget Analyst prV~ Re: FY 2000 Boards and Commissions Requests The following is a summary of the current FY99 funding levels and the amounts requested for FY 2000 from the various organizations. The funding requests are attached. : Board & Commission Arts Festival $6,000 Downtown Association $6,250 (Friday Nite Series) Heritage Trees $4,000 Historical Society $4,000 Jazz Festival $7,460 Downtown Association $250 (Disabilities Awareness Day) Total $27,960 Current Additional Funding Total FY 2000 Funding FY99 Requested Funding Requested FY 2000 $4,000 $10,000 $0 $6,250 $0 $4,000 $2,000 $6,000 $2,540 $10,000 $0 $250 $8,540 $36,500 Heritage Trees Iowa City, Iowa November 16, 1998 Donald J. Yucuis, Finance Director City of Iowa City 410 East Washington St. Iowa City, Iowa 52240-1826 Dear Mr. Yucuis: In answer to your request for Heritage Trees' funding needs from the City for FY 2000-2002, our Steering Committee estimates that' Heritage Trees will need $4,000 per year during those three years for a total funding of $12,000. Attached are projected expenses for each of those three years, which we would like the City to fund, along with a copy of last year's projected expenses and donations by the community at large. Thank you for your consideration. Kate Franks Klaus Heritage Trees Funding Needs for Fiscal Years 2000-2002 1~'2000 $600 180 200 3,000 3,980 Booth Rental Johnson County Fair Tree Fencing, Nancy Seiberling Grove Materials, Manville Heights Survey Printing of Updated Tree Walk Brochures (Oakland Cemetery, Goosetown, Longfellow, and Northside Neighborhoods) Total FY2001 $ 600 Booth Rental, Johnson County Fair 180 Tree Fencing, Nancy Seiberling Grove 1,500 Design and Printing of Manville Heights Tree Walk Brochures 1,500 Printing of Updates Johnson County Tree Registry 4,680 Total FY2002 $ 600 Booth Rental, Johnson County Fair 180 Tree Fenring, Nancy Seiberling Grove 1,000 Materials, College Square Survey 1,500 Reprinting of Leaf Identification Guide and Tree Planting Guide 3,280 Total Note: The preceding estimates are based on costs incurred for similar Heritage Trees projects from 1993 to 1998. IO FESTIVAL November 5, 1998 To: Donald J. Yucuis Finance Director, City of Iowa City Frz Diane Sulg Executive Director, Iowa Arts Festival Re: Fiscal Year 2000 to 2002 Budget Request Thank you for the opportunity to submit a budget request to the City. The Iowa Arts Festival greatly appreciates the support of the City. We want to emphasize that the City's financial contribution is a critical component in our ability to stage a first-class event for this community. We request the City Council consider granting $10,000 to the Iowa Arts Festival in the coming budget year. This request is the same one we submitted in 1997, and while we were very grateful for the increase we received, we believe that the rapid growth and tremendous impact the Iowa Arts Festival has, and will have in the future, on the community in general, and the downtown in particular, warrants this funding request. Two years ago the Iowa Arts Festival embarked on a path of growth and expansion. At first, the signs of our growth were not obvious because many of the steps we took were internal, such as: creation of a long-range plan, increased fund-raising activity, and meetings with our event partners to discuss long-range goals. The foundation we created is now strong, and we are pleased to report, it will support a 1999 Iowa Arts Festival which is "going big-time"! Our four-day event will feature many favorites -- the Festival Orchestra Concert, great bands, and of course, Children's Day coordinated by the Iowa City Public Library. The big news comes on the weekend, and we're excited to share the details: * A two day Fine Art and Craft Show featuring more than 100 artists juried from the best in the mid-west region; Working with Arts Iowa City, we are creating an arts extravaganza that will fill our streets with excitement, inspiration and lots of people! * A Culinary Arts Event which will bring food back to the Festival with pizazz and zest for four days. Post Office Box 3128 · Iowa City, Iowa 52244 Phone (319) 337-7944 · Fax (319) 337-4934 A Road Race - the creation of DVIP to benefit their wonderful programs (and the Arts Fest, too). The Race will bring people of all ages to downtown on Saturday morning, not only to run and watch the race, but also to browse the ArtFair, enjoy something to eat, and listen to the music which will be going all day. * Expanded Children's Activities which will mean high-quality, on-going fun for the young at art all weekend. Expanded street entertainment; last year we experimented successfully with ambient entertainers on the Plaza. This year we are growing the number of strolling artists who will attract a crowd to watch them perform their acts in intersections, on sidewalks and throughout the downtown. We are also pleased that the ICARE Pancake Breakfast has returned to our event and will be instrumental in bring a large crowd downtown on Sunday morning -- when the Arts Festival will be getting underway for another full day of art and music, food and fun. The Iowa Arts Festival has worked successfully with many community groups to create a synergy which will make the 1999 event a remarkable community event and one capable of attracting large numbers of people to the downtown. Naturally all of this comes with a high price tag. The Arts Festival budget is expanding in many areas. Here are several examples: Budget Item 1998 1999 Increase Artist Fees $23,000 $25,000 $ 2,000 Equipment 11,000 15,000 4,000 Signage 1,000 2,500 1,500 Advertising 3,000 6,000 3,000 Marketing 2,000 4;000 2,000 Chilclren's Activities 1,500 3,000 1,500 Security/Sanitation 1,000 3,000 2,500 Insurance 2,700 3,700 1.000 TOTAL INCREASE $17,500 The Iowa Arts Festival is heading to the twenty-first century with a commitment to provide this community an event that is exceptional in every way. We intend to become a showcase for all the arts in our state and for what is best in our community. We intend to increase our economic impact, helping to attract visitors who patronize our businesses and return to enjoy our amenities. In past years, more than 35,000 people attended Arts Festival events. Now we are on the threshold of making the Iowa Arts Festival a regional attraction for thousands more. We thank the City of Iowa City for its commitment to our success and its continued support which can help make Iowa Arts Festival the premiere celebration of the arts in the state of Iowa. IOWA CITY P.O. Box 64 IOWA CITY, IOWA 52244-0064 (319) 354-0863 8 1998 CITY MANAGER'S October 27, 1998 Iowa City City Council 410 East Washington Street Iowa City, IA 52240 Dear Council Members: On behalf of the Downtown Association of Iowa City, we'd like to thank you for your past support of the Friday Night Concert Series. During the past few years. this eveat,haS grown to 17-18 weeks of free music every Friday night. In 1999 the Friday NightConcert Series will begin mid May and we would like to extend it into September.- Well over 30,000 people ~-~__md these conceas. The Friday Night Concert Series draws a very dim audience from the community and surrounding areas. At the Chamber of Commerce's Walk of the Stars Business Fair in January, 1998, the DTA conducted a survey asking people what they like most about downtown. At the top ofthe list were the Ped Mall and the ex:Ixcerts. The DTA organizes, supervises, promotes and raises all the funds forthe series. We hire local musicians including area high schools and eomm~mity bands. All promotion is provided by the DTA and the Iowa City Press-Citi~m ('m kind). Our paid staff member only spends approximately 30 hours PER YEAR on t_h l.q ev~ai.. All the rest ofthe work is done by volunteers. In 1997 we consistently hired a professional sound person to ensure the quality from week to week. One of our volunteers also emceed every concert to provide control and recognition of conm~butors. Last year, we were able to match the City's generous contribution of $6,250 to the concerts through voluntary donations from members and friends of the Downtown Association. This year we would like to ask that you consider renewing your contribution of $6250 for the smimier of 1999 and we will try to increase our member donation level. Thank you for your considm'ation and support. Sincerely, Executive Director, Downtown Association of Iowa City u r 0C7 ;~ O 199~' 11-17'-98 4f(3) IlffJCE October 29, 1998 PO Box 1005 Iowa City, Iowa 52240-0001 Iowa City City Council 410 East Washington Street Iowa City, IA 52240 Dear Council Members: Since 1991, The Iowa City JaT~ Festival has brought nationally and internationally recognized jazz artists to Iowa City for a two day festival of jazz in all its manifestations. It has attracted audiences of as much as 25,000 and visitors from as far away as California. It has invited and encouraged local professional and high school jazz bands to share a stage with some of the legends of jazz. Perhaps most importantly, the Festival has provided opportunities for education, through the associated clinics and jam sessions, and through consistently and consciously bringing musicians with a variety of jazz styles. For eight years, The Iowa City Jazz Festival has provided all of these things completely free to the public. This is accomplished because all of the labor involved in the Festival is volunteer; much of the equipment and advertising is provided as gifts-in-kind; funding for the two-day festival is provided by gram, corporate sponsors, individual contributions from dtizens of Iowa City, and of course through the generous donations of the City of Iowa City. On behalf the Board of Directors of the Iowa City J~= Festival, I want to thank you again for your past generosity. It has been truly invaluable to us in our efforts to bring the best in Jazz to Iowa City. We hope that the City will once again be able to help us financially with this truly unique and valuable event. We expect the 1999 Jazz Festival to" cost approximately $50,000. You provided us with $7640 last year and we hope that you will consider increasing your donation to $10,000. Sincerely, ff, --(ad - 35'T - 'I_3 qb Ex~u~ve Dire~or, Iowa Ci~ l~zz Fe~iv~ ~ IOWA CITY JAZZ FESTIVA~ Presidents Message Mm'k Abbou President, 1997-98 CVB Mission: weg~re ~f the gn,g Cit)/Coralvilg cvmmmzigasgro~ih ttae promotio~t fin" special cveg=, Convention & Visitor Counts at Area Attractions Visitors Bureau 3. ~M Board of Diredorsi 21 Lm . LOM !:~ for Year 1998:i ~ 2.7. 1993 1994 1995 1996 1997 Economic Impact ~i~illion dollars. Visitor Requests Inquiries generated by Adveri'isjng in: ~ [~ ....:.. , ~,,.5--; ........:. i. : 1997 1998 Referrals from: 800# Incoming Call Origins Top 6 Out of State 3000 - 800 - ~500 - 700 - 1997 1998 500 400 300 1997 1998 Budget - Fiscal Year Ending June 30, 1998 Revenues Expenses CVB Membership I S0 139 199~ 152 1996 1997 1998 Reaching Visitors 12500 7500 6 Year Snapshot $2M ~ 00% $1.5M ......... 75% Hotel Occupadcy Rate · ' $1M Total HotelTax Collected $.5M ..... 50% 25% 1992 1993 1994 1995 1996 1997 Continuing Trends: iowa City/Coralville Convention & Vis'dors Bureau Convention and Visitors Bureau Staff Convention and Visitors Bureau Volunteers Dorodxy Havcrkamp TABLE OF CO ~,~T~NTS CLARION HOTEL & CONFERENCE CENTER THE HEARTLAND INN 319-35! 8~32 -,, Reum 151 Room 153 Bo~h c,arrlbniad 800 ~6' x 45' 8 70 50 80 48 40 BEST WESTERN WESTFiELD iNN BEST WESTERN 704 ist Avenue K' Renaissance Room ./ [ 2 THIRD FLOOR U lO\VA[ MEMORIAL UNION~ ~""iOWA HOUSE HOTEL bo,,,,,, ,.EMo..,L ,,.,o. Madison and Jefferson Sheets iowa City, IA b2Z42 Phone Radisson RADISSON HOTEL IOWA CITY Impact The Iowa City Jazz estivol affects a profound economic and cultural impact on Iowa City each year. Historically o somewhat dormant time of year for Iowa City, the downtown is now one of the most active hubs of both economic and cultural activity on July 3rd & 4th in the state. In 1997, the economic impact of the Iowa City Jazz Festival on the area was estimated at between $750,000 and $1,000,000. This estimate was made before the record-setting turnout in 1997 of approximately 35,000 concert-goers. SUCCESS Since its humble inception in 1991 as on intimate local gathering of jazz o~cionodos, the Iowa City Jazz Festival has transformed into a nationally recognized event with on overage annual audience of more than 15,000. Over the years, the festival has featured some of the biggest names in music. Among the jazz luminaries who hove lent their talents to previous festivals ore John Scofield, T. S. Monk Jr., Poquito D'Rivero, Joe Lavano, Ken ny Gorrett, P, oy Haynes, Dove Douglas, Moceo Porker, and the Novilia Brothers. The Iowa City Jazz Festival is now regarded as one of the finest summer jazz festivals in the United States. Held every July 3rd and 4th in the heart of downtown Iowa City, the Iowa City Jazz Festival is the perfect way for friends and family to celebrate Independence Day by paying tribute to one of America's greatest contributions to the world of music and culture. A key ingredient in the ongoing success of the festival is its accessibility. Admission is (and always has been) free. Local and regional sponsors underwrite all costs of producing the festival. The festival transcends socioeconomic barriers by providing free access to individuals and families regardless of age or income level. Exposure The National Public I~adio program JazzSet with Branford Marsotis has recognized the exemplary quality of the Iowa City Jazz Festival by recording the festival three times in eight years. Most recently, JazzSet featured Iowa City Jazz Festival broadcasts for three consecutive weekly shows notionwide. In 1996, the festival was recognized as among the "Top 10 Festivals in the Notion" by Downbeat magazine. This type of exposure has not only helped to put Iowa City 'on the map,' but also helps to recruit new families and businesses by highlighting the oreo's emphasis on culture and quality of life. Innovation From the beginning, the principal goal of the festival has been to present a consistently high level of musicianship. Each year the audience is treated to some of the very best jazz performers in the world. This means featuring cutting-edge musicians who hove been cited as among the best by their peers. From the Grammy- winning Neville Brothers and Poncho Sonchez to DownbecTt mogozine's 1996 pick for Alto Soxist of the Year Kenny Garrett to Grammy-nominated pianist Brad Mehldou (Jazziz mogozine's 1997 #1 Talent of the Year Deserving of Wider Recognition), the festival has brought some of the world's greatest and most influential talent to its Iowa City stage. Music is a universal language. Jazz, by its very nature, encompasses a tremendous diversity in both its styles and its musicians. The Iowa City Jazz Festival represents an unprecedented opportunity for the region to increase its exposure to, and reputation for, a level of diversity not found elsewhere in the state. t Education A featured aspect of recent festivals is the focus on jazz education. In addition to the exposure of festival-goers to both well-known favorites and cutting- edge artists, the festival has brought intimate educational opportunities to students and long time afficianados through its jazz clinics program. Each year, young musicians from high schools around the area are invited to learn from such noted educators as P, on Carter, T.S. Monk Jr., and Ed Wilkerson (Eight Bold Souls)in a concentrated and effective workshop setting. Moreover, the festival has gained recognition as a supporter of local youth jazz groups by forming collaborations with both the Iowa Qt./High and West High jazz bands, featured openers at past festivals. The addition in recent years of two sidestages provides unprecedented opportunities for college students and local artists as well. Recognition Over the years, the Iowa City Jazz Festival has gamered awards and recognition from local and national organizations on both artistic and economic grounds. Most recently, the festival is honored to be a recipient of the Iowa City/Coralville Convention and Visitors's Bureau advertising grant for Tourism and the Arts. In addition, the Iowa City Jazz Festival is the proud recipient of the following awards: 1997 Tourism and the Arts Award~ 1997 Corporate Friend of Tourism Award (Amana) 1997 N PR's JazzSet with Branford Marsails (three weekly shows)2 1996 Tourism and the Arts Award~ 1996 Best Festival, ICON 1996 N PR's JazzSet with Branford Marsails (two weekly shows)2 1993 NPR'sJazzSet with Branford Marsails (one weekly show)2 ~ Tou rism and the Arts Awards are presented annually by the Iowa Division of Tourism in the Department of Economic Development, The Iowa City Jazz Festival was selected from over 200 nominations for 13 awards. 2JazzSet has recognized the exceptional quality of the festival by recording various artists from the festival on three occasions, The show is broadcast every week over more than 200 stations nationwide. Investment Each year, the Iowa City Jazz Festival provides a high- profile opportunity for local businesses to support the arts, while reaching hard-to-target audiences. In addition to saturated advertising, the festival is featured prominently by festival sponsors like The Daily lowan, ICON, and the Iowa City Press-Citizen, The airwaves are saturated with PSAs and live coverage by radio sponsors KCCK and KFY, A/K)(I C, and by television sponsor KGAN. The widespread presence of the Iowa City Jazz Festival in the media ensures a solid return on your investment. Iowa City Jazz Festival Sponsorship Programs Iowa City Jazz Festival Title Sponsor · All title sponsor benefits are negotiable. · Logo displayed prominentiy on the cover of the regional festival brochure. The brochure is distributed in the Iowa City/Cedar Rapids ICON, the River Cities Reader, Des Moines' ci~,iew, the Omaha Reader, and at Iocal businesses (total distribution is 100,000). · Recognized on all KGAN TVspots with company logo (approximately 30 spats) · Recognized in public service announcements on all supporting radio stations (100+ spots) · Banner displayed near the main stage forthe entirety of the festival (4' x 8' maximum size) · Logo displayed on the cover of The Daily lowan pre- feet program, plus a full-page ad (readership: 37,000) · Logo displayed on the cover of the official festival playbill, and full-page ad (10,000 available at festival) · Animated web banner displayed on the Iowa City Jazz Festival website with a link to company website. Company logo will be displayed prominently alongside the Iowa City Jazz Festival logo · lO'xlO'tenttodispiaycompanyinformation/product during the festival · Special recognition from the main stage repeatedly each day of the festival · Three limited edition Iowa City Jazz Festival pastors (signed and numbered by artists) and three t-shirts Jazz Prodigy ($10,000 and up) · Logo displayed prominently in regional festival brochure. The brochure is distributed in the Iowa City/Cedar Rapids ICON, the River Cities Reader, Des Moines' cityview, the Omaha Reader, and at local businesses (total distribution is 100,000). · Recognized on all KGAN TV spats with company logo (approximately 30 spots) · Recognized in public service announcements on all supporting radio stations (100+ spats) · Bannerdisplayed near the main stage forthe entirety of the festival (4' x 8' maximum size) · Recognized in The Dailylowan pro-feet program with full-page ad (readership: 37,000) · Recognized in official festival playbill with full-page ad (10,000 available at festival) · Animated web banner on the Iowa City Jazz Festival website with a link to company website · 10' xlO' tent to display company information/product during the festival · Recognized from the main stage repeatedly each day of the festival · Three limited edition Iowa City Jazz Festival posters (signed and numbered by artists) and three t-shirts Jazz Conductor ($5,000-9,999) · Logo displayed prominently in regional festival brochure. The brochure is distributed in the Iowa City/Cedar Rapids ICON, the River Cities Reader, Des Moines' cityview, the Omaha Reader, and at local businesses (total distribution is 100,000). · Recognized on all KGAN TV spots with company logo (approximately 30 spots) · Recognized in public service announcements on all supporting radio stations (100+ spots) · Bannerdisplayed near the main stage forthe entirety of the festival (4' x 8' maximum size) · Recognized in The Dailylowan pre-fest program with company logo (readership: 37,000) · Recognized in official festival playbill with company Io9o (10,000 available at festival) · Web banner on the Iowa City Jazz Festival website with a link to company website · Recognized from the main stage repeatedly each day of the festival · Three limited edition Iowa City Jazz Festival posters (signed and numbered by artists) and three t-shirts Jazz Master ($2,500-4,999) · Recognized with line listing in regional festivo} brochure. The brochure is distributed in the Iowa City/Cedar Rapids ICON, the River Cities Reader, Des Moines' cit)q/iew, the Omaha Reader, and at local businesses (total distribution is 100,000). · Recognized in The Daily lowon pre-fest program with company logo (readership: 37,000) · Recognized in official festival playbill with company logo (10,000 available at festival) · Recognized on all KGAN TV spots (approximately 30 spots) · Recognized in public service announcements on all supporting radio stations (100+ spots) · Banner near the main stage for the entirety of the festival (4' x 8' maximum size) · Logo on the Iowa City Jazz Festival website with a link to company web site · Recognized from the main stage three times each day of the festival · Limited edition Iowa City Jazz Festival poster (signed and numbered by artists) and t-shirt Jazz Professional ($1,000-2499 cash and in-kind) · Recognized in The Dailylowan pro-feet program (readership: 37,000) · Recognized in official festival playbill (10,000 available at festival) · Listing on the Iowa City Jazz Festival website with a link to company website · Recognized from the main stage twice each day of the festival · Limited edition Iowa City Jazz Festival poster (signed and numbered by artists)and t-shirt Jazz Aficionado ( $500-999 cash and in-kind) · Recognized in The Doily lowan pro-feet program (readership: 37,000) · Recognized in official festival playbill (10,000 available at festival) · Usting on the Iowa City Jazz Festival website · Recognized from the main stage once each day of the festival · Limited edition Iowa City Jazz Festival poster (signed and numbered by artists) and t-shirt Jazz Patron ($100-499 cash and in-kind) · Recognized in The Dailylowan pro-feet program (readership: 37,000) · Recognized in official festival playbill (10,000 available at festival) · Limited edition Iowa City Jazz Festival Poster (signed and numbered by artists) or t-shirt Jazz Sup orter (up to ~P;O0 cash and in-kind) · Recognized in The Dailylowan pre-fest program (readership: 37,000) · Recognized in official festival playbill (10,000 available at festival) · I_imitededitionlowaCityJazzFestivalposter(signed and numbered by artists) Line listings in the pre4est program, official festival playbill, and regional festival brochure, as weft as recognition in both radio and television spots, are commensurate with sponsorship level. Bob Sierk, Mercantile Bank: 'We are happy to once again support the Iowa City Jazz Festival. Its contribution to the quality of life and economic viabi~ty of our community is immeasurable., Wendy Ford, Iowa City/Coralville Convention and Visitors' Bureau: "The Iowa City Jazz Festival is the perfect marriage of tourism and the arts. The festival's increasing reputation and national media exposure draws more people to the Iowa City area every year." Brad Kraut, Holiday Inn of Iowa City: 'The Iowa City Jazz Festival has grown to a level where it's become an attraction, not just an event. That translates into revenue for the city and we're happy to be a sponsor.' Mary Merulla, Perpetual Savings Bank: 'As a business we welcome the opportunity to bring a fantastic event to the community that is free of charge. From a personal standpoint, every time I've been to the festival I've noticed a red sense of closeness and camarade~e among people who you don't even know personally. We love it!' Steve West, West Music: "The Jazz Fest ultimately helps to differentiate the city and the region and helps define what Iowa City and the qua~ty of fife here is all about. What's that worth? I think it~ worth a lot.'