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HomeMy WebLinkAbout1999-02-02 TranscriptionFebruary 2, 1999 Council Work Session Page 1 February 2, 1999 Council Work Session 6:00 PM Council: Lehman, Champion, Kubby, Norton, O'Donnell, Thornberry, Vanderhoe~ Staff: Atkins, Helling, Karr, Schmadeke, Fosse, Davidson, Trueblood, Yucuis, Franklin. Tapes: 99-19, side 2; 99-21, all; 99-22, side 1. Budget Discussion 99-19 S2 Atkins/What I would like to do is first of all get us... where we were and where we are now .... Five year Capital Plan .... We went through projects in 2000 and 2001. The budget that was prepared for you had that level of debt in those years (refers to overhead). Staff folks... these are the projects we talked about the last meeting in 2000 and 2001. Benton Street was postponed... $100,000 set aside for overlay .... Iowa Jet postponed. Burlington Bridge, $800,000- postponed. North Commercial Area... postponed. Lehman/We are doing the drawings though. Atkins/We are proceeding with the design work associated with that project. Hwy 6 Improvement, we are going to be receiving some federal aid... We did reduce the indebtedness for that project by $1 million .... We did not postpone the project .... Longfellow/Pine Pedestrian .... Project is still on the list. But because of a grant, the debt is out. Mormon Trek Abbey Storm Sewer .... We took out $500- because we are doing a different project. Peninsula Park is $500,000. We originally had it at $500-. We reduced it totally, changed it to $400,000. There is $100,000 left for that project to do some work. Tennis Lights .... $200,000 .... Lights portion is out. Cemetery Building... we will do that internally. Court Hill Trail out. Gilbert Bowery Intersection out. Total is $7.2 million worth of GO indebtedness you reduced at your last work session. Kubby/Can you put a star next to those items that we are still doing but they are being funded in other ways and a P next to those that we are just putting in out years. (See chart). Flipchart Capital Projects: P Benton Street P Iowa Jet P Burlington Bridge P Airport Commercial Area * Hwy 6 Imp $2,400,000 300,000 800,000 1,000,000 1,000,000 This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 2 * Longfellow/Pine 100,000 * Mormon Trek/Abbey Ln Sewer 500,000 * Peninsula Park 400,000 * Tennis Lights 80,000 * Cemetery Building 50,000 P Court Hill Trail 225,000 P Gilbert/Bowery 350,000 $7,205,000 Cemetery 300,000 Atkins/ ..... Kubby/So essentially we are not cutting any project. We are postponing the timeframe for it outside of this three year budget or we are finding other ways to pay for it .... Lehman/Except Iowa Jet which may be gone. Kubby/And we need to be at $10-? Thomberry/ Atkins/(Refers to Overhead Chart #13). If your policy position was $10 million across the board .... Shown there... You had satisfied that in years 2000 and 2001. The indebtedness proposed .... You are at $19.3-. Kubby/ Atkins/Where do you decide to go. When you do 02 and 03 .... My suggestion is leave this for the time, go to 02 and 03 .... Then we will take one final look at everything .... Recalculate it for you. Lehman/I think it is important ....Each year other things crop up ....Probably will be changes .... Atkins/ Champion/ Kubby/Will we ever have a time to talk about non-Go funded capital projects? Atkins/I am making the assumption that what we will do is finish that which we need tax rate stuff for. Ten you can wade back into it all you want. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 3 Champion/Correct me, the middle one is $10 million a year. The top one is what proposed expenditures were. Cemetery Expansion Atkins/In the budget that you have, it is the top one... came from your original priorities. We are still working from that document .... Before we move to 02 .... Terry, you want to report on the Cemetery Expansion .... What we might do differently with that one. Trueblood/There was a question at the last meeting if there was something that we could do to kind of reduce that Phase 1 .... After looking at it and talking with the consultant, the quickest and easiest and most lucrative way to reduce that project is simply to not build the mausoleum that was projected in there ..... And that mausoleum accounts for 260 spaces ..... reserve the space for possibly building a mausoleum somewhere in the next few years ..... cuts it almost in half. .... That does reduce the projected number of years that we would have lots available for sale ..... Still 45-50 years ..... Lehman/How important is that? Kubby/What is the demand? Thornberry/Would the space be available to build it later? Trueblood/That is what we would proposed .... Leave that space .... It would only accommodate something like 25 regular burials in that amount of space. Thornberry/More people are having cremation .... Trueblood/We do have plenty of room for that .... plots ....Splots .... Kubby/...would it mean tearing up anything that we had paid for in order to do that? Trueblood/No. Kubby/Let's cut it. Vanderhoef/Isn't that in that low area .... Thornberry/... What the consultant said .... Wouldn't save the whole $312,000 as projected is because we would have to do a little more earthwork there to build a gentler slope. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 4 Kubby/Do we agree that this is something that can wait? Champion/Yes. Atkins/$650- was the budget .... 2000 .... Trueblood/A safe number to use would be a $300,000 reduction. Lehman/Okay. Kubby/Still have 44 years of projected space .... Good planning on our part .... When we finalize this, can we get a copy .... Trueblood/ Kubby/ Atkins/Remember, we gave Jeff full credit for Benton Street. Franklin/And he is in my department. Atkins/2002 .... 2na Avenue Bridge .... $300,000 .... Kubby/What do you mean by sidewalks? Fosse/The sidewalks for the bridge would be on the bridge only. Right now there are no plans to extend that sidewalk in either direction .... Champion/Why don't we have sidewalks over there? Kubby/They are spotty. Fosse/...It is sparse in that area. Norton/ Atkins/These bridge projects are substantially funded. They come on line as we receive federal aid. Is this a federal aid system bridge7 Fosse/Yes. Atkins/That is 80% or $800,000, whichever is less. Lehman/ This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 5 Atkins/That is the cost of the project. I would have to go back and look up how much debt is in the thing .... 2nd Avenue is $90,000 in GO in the $330-.... Yucuis/Approximately $160,000 is federal grant money and $50,000 is road use tax. Norton/...leave as is? Lehman/We need it, right? Vanderhoef/We need to get going on all those bridges ..... Fosse/4th Avenue we are pursuing some special funding for a composite bridge .... Using new materials .... Atkins/...bridges... One of the few long lasting federal programs... sort of neighborhood related traffic improvements and have the feds pay a substantial hunk of the bill to do it .... We don't bring them to you .... Federal money to come on line .... Kubby/Do we have this money for this 2"a Avenue? Fosse/2nd Avenue and Meadow are both quite a ways down on the funding list right now .... How quickly they will move up that list, I don't know. Kubby/...If it doesn't come to the top of the list, we will postpone it. Can you get bumped from your place on the bridge because of something? .... Fosse/If you choose to put off the project for a year or two and then higher priorities come along, then you can get bumped. Lehman/ .... will a higher priority from a different city replace this one? Fosse/I don't think so. Lehman/So we leave it where it is. Norton/How did they get the 90? .... Why was it ever listed here at $300-? Atkins/The cost of the project ....Go to this to split out the GO you are working on .... Norton/That is not organized in the same way .... Atkins/Airport Southeast T-Hangar is shown at $368,000. I think we are going to suggest to you that one go. We have traditionally financed our hangars by way of This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 6 internal loans .... We pay ourselves back lost income .... I am not sure why we assigned it to GO. I think we made a mistake there. We would suggest it go .... The project is still okay. Vanderhoef/Bring us the leases and it is there. Atkins/Airport hangar projects, if they can demonstrate they can pay for themselves over a reasonable period of time... rental income, we are okay with it. That is what you have done in the past. Lehman/In fact we didn't do one... because they didn't have a contract. Vanderhoef/ ....They have a waiting list now .... Thomberry/ .... $368,000 for a T-hangar .... Holds ten .... I said I will build it and I did all of the homework and I could do the whole thing for $200,000 ..... four years ago. Atkins/Landfill cells used to be $200,000 too. They are $1.3 million now. Lehman/Okay. Atkins/The next one, Captain Irish Parkway. This is the financing of the project from the point it now terminates by ACT down to and connecting with Scott Blvd at Rochester. Kubby/How long of a stretch is that? .... Davidson/What we have built so far is about 1/3 .... Fosse/ Thornberry/There has been a lot more dirt work further on up than has been paved. Davidson/When that part gets finished, that is about 1/3 ..... So it is not quite a mile. Kubby/Does it make any sense to break it into phases? Davidson/ .... P/Z has discussed this quite intensively last few weeks. You will be getting their recommendation probably in the next couple of weeks. What their recommendation to you will be is to build First Avenue and Captain Irish Parkway because of the alignment ..... Through the Noaheast District planning process they have determined a more straighter alignment would relieve some of the pressure on First Avenue. Their recommendation will be to build both of those roads at the same time at whatever year you decide to do it ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 7 Norton/ Davidson/Both the Northeast District Plan route... and citizens' alternative plan are both fairly direct routes and I think both of them do a good job of addressing that desire to make it a more efficient route. The citizens' alternative route requires a little more disruption to the terrain but it is a more direct route. Lehman/Is that satisfactory to staff?. Davidson/Either one is satisfactory to staff.... Vanderhoef/Which is the most expensive to build? Davidson/ ....Citizens' alternative .... Fosse/I haven't looked at it at that level of detail .... Thornberry / They have done an awful lot of dirt work on that first 1/3 .... Davidson/I believe the cuts and fills were not quite as great as the ones we have had so Thornberry/I am a little disappointed in getting all of this information through the newspaper. That is how I got all the information that I just got through hearing .... Lehman/How else would you have gotten it7 Norton/P/Z. Lehman P/Z minutes .... Thomberry/ .... We haven't been briefed on this. Lehman/ Champion/ Thornberry/This is a big project... a lot of public interest and I got briefed from the newspaper. Franklin/You have received the Northeast District Plan as well as the alternative plan. Kubby/You meant the recommendation about the timing of the project? .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 8 Davidson/P/Z hasn't formally made a recommendation .... Norton/The normal process is P/Z gets it a couple of months before we do .... Davidson/What P/Z has done... First Avenue issue... decided to deal with that first .... This week what they are doing is dealing with the rest of the plan and then presumably in two weeks... consider voting on the whole thing and sending it to you. Champion/I think it happens because our meetings are all open to the public .... Norton/ Thornberry/ Kubby/For that kind of road... nature of the road and area of town, are there any economic disadvantages for putting into phases? .... Captain Irish in phases .... Champion/If you do it in phases you have a road that goes nowhere? Kubby/We do it in phases all the time .... Thornberry/ Lehman/My guess .... If we let that contract for Captain Irish Parkway and for First Avenue as a single contract, it will be substantial less money than trying to do it in two phases ..... Fosse/...open it up to contractors from outside of town .... Thornberry/ Fosse/Do the whole project at one .... Norton/Span two years... anyhow .... Champion/How much money are you talking about? Thornberry/ .... Cost less to do it at one time .... Fosse/$6.5 million for the two .... Norton/ This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 9 Lehman/Is that a two year project? .... Fosse/There are contractors capable of doing it in one year ..... (All talking). Lehman/ Fosse/Devote their resources to it. Champion/How can a mile of road cost $5 million? (All talking). Lehman/The question... Whether or not we are interesting in doing Captain Irish alone; Captain Irish and First Avenue; or neither .... Thornberry/If we phased it in .... Fosse/ O'Donnell/ Kubby/If you did a phase of Captain Irish ..... Vanderhoef/Can I make a suggestion? You are obviously into a debate over planning issues. We were planning to do financial issues. Why don't you skip over that one .... This is your worst year .... $20 million year ..... Atkins/Dodge Street Paving. Kubby/Keep in. Atkins/I would like Rick, just to make sure we all understand each other. Would you give me a thumbnail sketch of that project? ....GO debt on that one is $1.2 million .... Fosse/We did a concept of that corridor back in 1991 putting in four lanes from ... Governor and Dodge come together all the way out to the interchange. We have learned the DOT is interested in some improvements to this corridor as well .... Upgrading the interchange to the interstate and we currently have about $888,000 in federal money for this project. Jeff and I are working with the DOT to get more money .... $888,000 is for that stretch from Governor and Dodge to the HyVee. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 10 Atkins/The $800,000 of the federal money is not carded on our books, it is carried on the DOT's books. It would not show up on anything we have .... Fosse/We are trying to get the DOT to fund improvements to the remainder of the corridor and the improvements to the interchange .... Davidson/This is a corridor where we have been fairly regularly getting some comments... regarding the Prairie du Chien intersection, also HyVee .... And then at ACT Circle .... We are trying to work out a solution that would possibly improve the sight distance at the ACT Circle .... Also we have some signalization plans .... Pretty significant improvements to the corridor .... Does it have to be widened? We don't know yet ..... see what the numbers say .... Lehman/The $1.3 million, that is the total cost of the project or Iowa City's share of the project? Davidson/I believe that was the total cost of the project between the HyVee and where Governor and Dodge come together of which almost $900,000 is ftmded .... Through JCCOG .... Atkins/...the project is actually $2 million plus. Davidson/$1.3 million from the HyVee to Govemor/Dodge .... Atkins/What about the $800,0007 Fosse/That is in that. Lehman/So we can take $800,000 out of the $1.3? Norton/You are not showing it here .... Atkins/I have been confused about this one .... We have shown in our budget a $1.3 million project, $1.2- of GO debt. I want to know how much the project is going to cost and then how much debt is going to be required ..... Norton/ Kubby/I am not recalling the accident report that we get about that comer .... Davidson/This project... is just from the HyVee to .... Governor/Dodge .... Where Charlie Ruppert lives there to out to ... Governor/Dodge .... Rick and I have This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 11 another source... We had a total project of $1.6 million of which $900,000 is federally funded ..... Your local GO amount would be about $700,000 .... Yucuis/Should be $600,000. You have got some Road Use Tax money in there, too. Champion/Don't you envision that road being four lane? Davidson/Connie, there are a lot of roads that we envision being four lane .... (All talking). Davidson/What we have got in here is a four lane ..... Vanderhoef/ ..... timing .... I envisioned the First Avenue section would be opened prior to going through that corridor on Dodge Street so that there would be an alternative way for traffic to move around .... Davidson/...You can do either Dodge Street or First Avenue/Captain Parkway this year but you can't do both .... Vanderhoef/I really like to see the First Avenue one completed because it will make a lot safer area to work in .... Norton/I hate to see First Avenue finished before Captain Irish .....In this case, keep Dodge Street in there .... Lehman/We should not do Captain Irish, First Avenue in the same year. Norton/I would like to put Dodge firmly in here .... Vanderhoef/I would like to see First Avenue in there. Thornberry/Keep it there until we have the discussion on Captain Irish. Lehman/All right ..... This is tied to First Avenue and Captain Irish. Atkins/But for Financing purposes fight now, this project... is still there, we just changed the financing and the financing .... Reduced it by $600,000 GO debt. But the project remains. Norton/How do you decide where to put Road Use Taxes? .... Thomberry/Who decides who gets what Road Use Tax when? This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 12 Atkins/Don decides. Yucuis/We usually have design work that has to get done and paid for .... We have that money available without bonding or borrowing or anything ..... because of the design element .... Atkins/Here is what we have done... We receive so much a year and it is a nose count, our population times a number .... We then apply our basic traffic engineering, street maintenance, operations, those activities we fund by Road Use Tax. We then have a standing informal policy that we will always try to keep close to $1 million in our Road Use balance. Then what is left over we apply to road projects with our primary emphasis being engineering and the planning activities up front .... Lehman/Allocation of Road Use Tax is based on where they happen to appear in the planning process. Atkins/In a capital project, yes ....Peel off the operational costs right off the top .... Thornberry/Can you use the Road Use Tax for the planning? Atkins/Yes .... Next item is First Avenue Extended. Lehman/That is going to go along with Captain Irish. Atkins/Foster Road Dbq Intersection. Davidson/This project is tied somewhat to the extension of Foster Road .... Also to the signalization of the intersection .... It is a very significant reconstruction of the entire intersection ..... What did we do with Foster Road before? Lehman/It is in there. Franklin/With development of the peninsula, when we finish Foster Road out... this intersection is going to get quite a bit of demand at that point. Vanderhoef/But it could go out a ways .... And be done as we maybe go east of Dubuque with the Prairie du Chien. Franklin/If we get Foster Road done... development starts in 2001 .... Probably could push it out .... Vanderhoef/I would like to see it go out and connect it in when we start having east of Dubuque Street .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 13 Franklin/ Norton/Foster Road east of that junction would be quite a ways out ..... need to improve that intersection before .... Vanderhoef/But you could probably go 3-4 years on this intersection thing .... Lehman/I would hope that would be too long .... Construction equipment in and out of this place .... Norton/..this thing can't wait all that long. Franklin/That may not be done until June, 2001 .... Means development would be starting on the peninsula in late 2001 .... Thornberry/ Norton/Intersection might wait until there is actual development down there .... Later... Kubby/Even if it was two years out .... Shifts it. Vanderhoef/Shifts it ....probably two years .... Norton/ Champion/Take it out of this year. Lehman/ Kubby/I was thinking about the other part of Foster Road, $750,000. What is the purpose of that water main? Schmadeke/It would serve that Rochester storage tank .... Kubby/If we want our reservoir system to work correctly, we have to do this other one in that kind of time frame... Thornberry/ Lehman/Is it necessary to do the intersection improvement in conjunction with the water main project ....So the water main can go ahead and be done and we can... move this out. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 14 Schmadeke/This grading part is part of the water main. Lehman/Just the intersection would not affect the water main project at all? Schmadeke/No. Atkins/ Lehman/Move the intersection out at least a year. Vanderhoef/Could be two. O'Donnell/It is really a bad intersection .... Kubby/...Idyllwild .... Church with an ever expanding congregation .... They have problems getting out on Taft .... Lehman/Bud Lewis's development is going to be fairly dense .... O'Donnell/Plus there are 300-400 Elks up there ..... deer .... Lehman/This is one you are going to have to keep your eye on it. Atkins/Foster Road Dbq/Prairie du Chien, that is the grading for the water line. Lehman/I think that is something we need to do .... Atkins/Do you want to add it to the water project? ....Finance it by water funds and not GO debt. Thomberry/ Kubby/Isn't the trenching a water project and is that not in our water financing at this point? Just the trenching for the water line .... Schmadeke/(Can't hear). Lehman/ Vanderhoef/ Atkins/The project is $750- We show it as substantially GO debt. How could you split that to share it between GO and water? .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 15 Vanderhoef/This says $75,000 in Road Use Tax and $675- Schmadeke/You could just split it 50/50 because the grading is going to reduce the cost of the road project eventually .... Kubby/ Schmadeke/It is not all the grading necessary to do the road .... Kubby/I want to make sure the water line portion of this project is in our current financial package in planning for the water project. Norton/Take half of it ....split it somehow .... Champion/ Atkins/Connie, you could choose not to put a road in .... water line... put it to the road grade, then at least you can do it. You don't have to .... Vanderhoef/ ....This is already on the regional transportation for that part? Thomberry/Seems to me that the majority of this would be for the water .... Lehman/...that needs to stay here. Atkins/...Consensus that the project remains but you would like to reduce the GO portion of it which is currently projected to be $675- Why don't we... show $300,000 reduction, $375- Go .... Norton/ Lehman/ Atkins/GIS Computer .... Kubby/Keep on .... Atkins/ Champion/I have a question about that GIS .... I find it strange to borrow money for computers .... Fosse/The dollars that are in this... majority of the money is for converting the information we have now in maps .... Getting it in the system .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 16 Champion/I have problems borrowing money .... Long term money. Atkins/I think the thinking is that it is so expensive that it was just very difficult... to take that kind of hit. You are not wrong. Kubby/We did confirm the policy... $25,000 piece of equipment, we shouldn't borrow for it .... What is considered small equipment? .... Lehman/One time sort of expenditure? Fosse/Getting us up and running in GIS is the major expenditure and then after that there is a maintenance expense .... Operating budget at that time .... CHANGE TAPE TO REEL 99-21 SIDE 1 Lehman/To maintain it after we get it up and running. Fosse/We have not bonded for that .... It is in like three years .... Vanderhoef/The following year is $300,000 and the following year after that .... Kubby/ Norton/ Champion/ Norton/Our budget just doesn't have the flexibility to be done out of... cash ....Put into debt form in order to get there from here .... Kubby/ Vanderhoef/We have already approved $100,000 in the 01 year and then the $600- and another $300- It is $1 million project. Champion/I don't like it .... Atkins/...I am not sure what else we can do .....I don't like borrowing money to do stormwater permitting. Lehman/That is a good analysis .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 17 Atkins/Hickory Hill Trails Development ..... Terry, has the P/R Commission settled on the issue of paved surfaces? .... Trueblood/They have pretty much backed away from the paved surface concept except for maybe a couple of small sections for accessibility purposes. This project... extend some nature trails into storm water areas that don't have trails now and also to redo many of the existing trails... erosion problems ....Most of it would likely be crushed limestone .... O'Donnell/How much more would asphalt be? Trueblood/I am not sure. Lehman/It would be a lot more invasive .... Trueblood/...You have to work with firms that have smaller machines .... Lehman/ Trueblood/...normally we like to use a rock base .... A lot more expensive .... Kubby/ Vanderhoef/If we are looking at priorities ....We have already cut some off the peninsular park and water works park .... We cut some offof#7 the lighting for the tennis courts .... O'Donnell/I want to do this. Vanderhoef/Should we look at the things that they are more interested in? O'Donnell/I want to do the path but I want it accessible .... Kubby/Crushed stone... accessible. Lehman/ Norton/Doesn't have to be all that way. Lehman/...It is a go, Steve. Atkins/Hwy 6 Sidewalk Drainage. We have already dealt with that. Iowa Avenue Streetscape .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 18 Vanderhoef/I would like to scale that one back .... Lehman/I think we would be making a mistake to change the number at this point in time .... Norton/I think we need to get it fight. Lehman/We indicated our intentions to the University... Iowa Avenue? Norton/In. Lehman/All right it is a go. Arkins/ Kubby/This on Iowa Avenue doesn't include any University contribution .... Thornberry/Will that be reduced some when the University kicks in7 Atkins/If the University kicks in any money, that just simply reduces our cost. Thornberry/We can't really put that down .... (All talking). Arkins/That is the total cost. It does not assume any contribution from the University .... You need to keep hounding them .... Lehman/$1.7 is about half the cost .... We can't count our money before we get it .... In all faimess we have had... University... will participate up to $1 million. Atkins/I feel very confident .... Kubby/Put some pressure .... Lehman/This indicates to us that we expect that .... I think it would be appropriate to show the $1 million contribution .... (All talking). Lehman/Steve... you have worked with these people .... We have agreed...informal agreement with the University... inappropriate to show the total cost in our CIP. Take $1 million out ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 19 (All talking). Atkins/The Iowa Avenue Project has $2.8 million of a $3.3 million in GO debt. Now you are taking $1 million out ....Total project costs, page 20 of your narratives .... Iowa Avenue Streetscape .... (All talking). Vanderhoef/ ....Road Use .... $1.3... $1.5 ....that is all GO. Atkins/Total of $2.8 million in GO debt... If University pays $1 million .... We are saying reduce it by $1 million .... (All talking). Atkins/Mormon Trek Melrose to RR. Lehman/Steve... include the trail and lighting and all the sorts of things... Davidson/Includes a four lane street with turn lanes .... Eight foot sidewalk... four foot sidewalk on Finkbine side .... Left turn lanes at intersection .....The University has committed to, so far .....property needed for the project... substantial amount .... That is all they have committed to .... Only source of funding .... Thornberry/There has been some talk of sidewalks and lighting .... Vanderhoef/They have consistently told us that the year 2004 is they have committed in their Road Use Tax money... or Institutional Road money until 2004 and this could be moved out to 04 .... Norton/ Champion/ ....It is all University land along that road ....I would like to move this part out... Kubby/We should move out 965 Extended from this to the way out years .... We need a north south road that connects our communities for economic reasons, travel reasons... and get people to West High in a more safe manner .... Lehman/We don't even have 965 in the CIP. Kubby/This one it has it in year 2002. Vanderhoef/That is the older one .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 20 Lehman/It is not in the latest one .... Vanderhoef/We talked about both roads and getting a noah south connection ..... (All talking). Vanderhoef/I would like to see the Mormon Trek to 2004, the year the University has money available .... Lehman/I think that is fine .... Move it with the expectation of reducing the amount that we are spending in 2002 .... Vanderhoef/This is the one that had been talked about in terms of the sales tax .... Lehman/The University sports facility... Davidson/They are going to start it in 2000 .... Several years .... Champion/ Lehman/Steve... You just took out $5 million ..... Mormon Trek to Melrose and Mormon Trek RR to Hwy 6 .... Atkins/Both out? Lehman/You are building a road to nowhere. Thomberry/Take them both out. Vanderhoef/ Kubby/ Champion/Wasn't part of the other end of Mormon Trek turn lanes and stuff like that? Davidson/Didn't you leave the RR project it? In 20017 .... If you are going to take both of these out you might as well move that one out too ..... Champion/We left it in .... Lehman/It is kind of silly to do the RR ..... Kubby/We have talked about all of these on that first year .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 21 Champion/ Lehman/$6.5 million to do the whole thing at once. Vanderhoef/Put the road in 2004... put the bridge in 03. O'Donnell/We had a cost for the RR bridge .... Davidson/It was considered for the federal funding... requested by Coralville .... 3/4 in Iowa City .... Champion/Move that bridge to 2003 and this stage to 2004 .... (All talking). Norton/The minutes are going to show all talking. Lehman/I have an engineering question... There would probably be no advantage from a cost standpoint of bidding the bridge at the same time we built the road .... No cost savings .... No point in trying to do those all at the same time .... Kubby/Except for disruption of traffic and inconvenience to neighbors .... Versus doing it all at once in the same year .... Compacting that inconvenience time .... I would argue to do them both in the same year .... Fosse/By doing the bridge a year before you do the roadway, it will make the roadway project go quicker .... Champion/But we would move that bridge... put that in 2003. Lehman/ Atkins/Whenever we start rearranging, it will pop up somewhere else. Lehman/Melrose to the RR and Hwy 6 to the RR both of those... get moved to at least 2003 or 2004. So they are out of 2002 and that is $5 million .... That has come out of 02 .... Atkins/The two projects in 02, Mormon Trek/Melrose to the RR, Mormon Trek RR to Hwy 6... $4.75 million in GO debt. They are going to be moved somewhere. What about back on 017 Thornberry/01 goes to at least 03 .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 22 Kubby/ Champion/ Lehman/ Thomberry/Steve, you have $1.25 million. What happened to the $1.4 million. Atkins/Road Use Tax... GO part. Park Road Bridge Approach. Lehman/Is that a maintenance sort of thing? Fosse/It is the west end of the bridge .... Lehman/Is that something that needs to be fixed sooner rather than later? Fosse/Yes. Lehman/Thank you, it is in. Atkins/Waterworks Park. Champion/ Kubby/... higher priority for the Water Department and parks and Rec. Vanderhoef/This is 02 and tell me where will we be in the construction of the water plant at that point? Schmadeke/At the end of the calendar year 2002 we should be finishing up plant construction .... Vanderhoef/So the stmuner of 03 .... Then they could get in there and start working on the park? Schmadeke/Should be FY2003. Norton/ Vanderhoef/Could be started in the spring maybe .... Lehman/That is 03 .... I am assuming that when the construction is taking place on the water plant ..., I would imagine you are going to want access to be extremely This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 23 limited ....We don't want anybody out there while we are building that building .... Schmadeke/(Can't hear). Thomberry/Is that all GO? Atkins/Waterworks Park is all GO. Thornberry/Then we are moving that from 02 to 03. Vanderhoef/I would consider putting in some more peninsula park in at this point and moving the Waterworks Park to 03. Champion/ Atkins/What decide you decide? Thomberry/From 02 to 03. Vanderhoef/Until the water plant is completed. Thornberry/Waterworks Park, $250- to 03. Kubby/ .... We have already cut 4/5 of Peninsula Park .... $100,000 in planting... It will be time for the next phase to put in at least $100,000 in 03 for the Peninsula .... Champion/When we look at what we cut and where we are at .... Vanderhoef/ O'Donnell/We are spending $100,000 on planting .... Are we planting stuff the deer don't like? Lehman/Probably not. O 'Donnell/ Champion/They are going to plant the stuff that will be prairie like .... Thornberry/Deer like prairie stuff.... Flipchart: 02-03: This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 24 02 * Airport SE Hangar $368,000 02 Dodge Street 1,200,000 600,000 Foster Rd/Dbq Intersection 950,000 Foster/Dbq/Prairie du Chien 300,000 Iowa Ave Streetscape 1,000,000 Mormon Trek Overpass to Hwy 6 4,750,000 Mormon Trek Overpass 1,250,000 Waterworks Park 250,000 02 ~ 02 * 01 To 03 8,000,000 Lehman/ Atkins/Back up. Captain Irish, First Avenue and Foster Road Dbq Intersection you did not decide .... You are back to Captain Irish and First Avenue. Thornberry/ Vanderhoef/Let's hear how much we have taken out of this 02 year. Thornberry/ Kubby/We still need to decide on the timing because we don't want to do all of those at the same time .... I would like to think what your thinking is... First Avenue and Captain Irish should be the first versus Dodge. Vanderhoef/My thinking... it would be an alternative way to move people to the interstate and to the industry... without having those people to go through the construction site day in and day out .... Thornberry/I would like to see the project finished that we have started as quickly as possible... Captain Irish. Norton/I would like to get Captain Irish .... And First Avenue at the same time .... I don't think you ought to take the detour from Dodge Street and run it down First Avenue .... (All talking). Norton/Don't make them or force them to take First Avenue as the only option. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 25 Vanderhoef/It could cut in half or a third offof what already is going out Dodge Street .... Norton/You had better get Irish and First done. Lehman/Which is more important... Dodge Street work done or the First Avenue and Captain Irish? .... Vanderhoef/First Avenue and Captain Irish. Kubby/I would like to make an argument... to do Dodge Street first .... A lot of the traffic from Jeff's studies on Dodge Street are folks coming into the center of town .... Why would anyone in their right mind choose to go all the way east to take Captain Irish around instead of taking First Avenue .... I believe we would be placing a huge burden... into that neighborhood. The second rationale for doing Dodge .... I think that we should take care of already developed neighborhoods .... Major safety issues... before we open up new development for new neighborhoods .... Make sure they get serviced in a safe way first .... Vanderhoef/On one of the developed neighborhoods... we have already documented that we need traffic calming all the way through .... Goosetown .... Kubby/ Thornberry/If you were to do Dodge Street first before you finish Captain Irish first, where would the traffic go that is going downtown from the noah part of town? How would they get downtown? .... Kubby/They would have to go down Dodge .... There would have to be one lane of traffic .... Lehman/Let Rick address this. Vanderhoef/ Fosse/To do Dodge Street first and keep traffic going on it we have some options... one lane of traffic .... Signals .... Hope that a lot of people will either take Herbert Hoover or Dubuque Street .... One thing .... If we are interested in doing that entire corridor and we want to pursue state and federal funding .... Project will move slower than faster ..... Vanderhoef/... give another year to possibly get more funding for the Dodge Street .... Would be a good move. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 26 Kubby/Think seriously about the emotional impact... putting all that traffic onto First Avenue fight away will have in this community. Thornberry/I don't think all of the traffic would go over to First Avenue .... How far would they go down First Avenue? To Rochester? .... They wouldn't go any further .... Kubby/ Thornberry/It would be a problem... wouldn't be as big a problem .... I would go interstate. Champion/ Schmadeke/With Dodge Street being a state highway, we would best serve everybody if we kept two lanes of traffic open on Dodge during construction .... I don't think we want truck traffic on any of our arterial streets .... Lehman/That would be a significantly different impact on First Avenue if we maintained two lanes of traffic on Dodge Street. Kubby/ Norton/What does that mean... I see some merits of getting an existing street improved .... Vanderhoef/ Lehman/My feeling .... Problem associated with not having a street on the east side of town .... I think there is a significant problem that will be alleviated by that street going through ..... As far as alleviating real problems for traffic within the city, Captain Irish and First Avenue is going to have a heck of a lot more impact than doing Dodge Street and I would prefer to see it done first. Norton/What is the earliest that you could start Dodge Street? .... Fosse/If we are just going to do the stretch from Governor and Dodge out to HyVee, we can do it in 2002 ....Federal money is available. If we are going to go for the additional money .... Out to the interchange ....We are not certain on that. Davidson/ ....03 or 04 is probably a little more realistic. Norton/Consider...two phases .... Do the part that is more or less in town .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 27 Davidson/What Rick and I are doing... State .... We come to them with our money and we say we have $880,000 that we are willing to spend on a state highway. What Rick and I are anticipating is that .... state... a real substantial contribution. Champion/From intersection all the way to the interstate at one time. Thornberry/I would rather be disrupted one time in one year .... Vanderhoef/ Norton/Problem with everybody wanting to run down First Avenue .... Disaster .... Thornberry/ Lehman/If Chuck says is true, that they are going to maintain two lanes of traffic .... Most people are still going to use Dodge Street. Kubby/ Norton/...then why do you have to worry about which one is going to go first?... Vanderhoef/ Lehman/There is a problem on the east side that has been going on forever .... (All talking). Lehman/ .... established neighborhoods .... Get those cars out of the neighborhood .... Kubby/Goosetown.. other ways .... Vanderhoef/ Norton/It is going to invite an awful lot of other investments out there .... Thornberry/ Norton/Traffic and the timing .... Kubby/For both of these things... Most of this is not going to make a difference one year or the next year in terms of... costs .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 28 Thornberry/ .... If you did Captain Irish or Dodge Street at one time, you are going to save money than breaking it up into years .... You have got to do them all at one time .... Kubby/ Norton/Captain Irish and First ought to go together .... My preference to finish Captain Irish first .... Before I move over and finish First Avenue. Vanderhoef/Same year, 2002. Lehman/ Kubby/Might direct staff to make sure all the documents show that Captain Irish is done first .... Norton/Even for a short period. Vanderhoef/ (All talking). Lehman/ Norton/Dodge Street. Davidson/Say 03. Vanderhoef/Dodge Street, 03. (All talking). Lehman/Steve, move Dodge Street to 03 from 02... all right. Atkins/Don, what is the full bonding on Dodge Street. Yucuis/$1.2- is the bonding .... Lehman/So we have now taken $9.4 million out of 02? Atkins/Let me hear the rest of the Captain Irish thing. Vanderhoef/Captain Irish and First Avenue stay in .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 29 Vanderhoef/Stay in 02 .... Can we move them up at all? Kubby/Not by law. Vanderhoef/We could start them the summer of 01. Kubby/Eleanor's memo to us said we cannot even put it in our CIP earlier .... (All talking). Atkins/Airport Hangar we are cool. Dodge Street is on 02 and will go to 03 the full amount so there is no debt required in that year. Foster Road Dbq Intersection. Does it or does it not go to 03? Lehman/Put it there for now .... We are going to have to call that thing as it goes. Vanderhoef/... misc. CIP things at the end .... Atkins/Foster Road Prairie du Chien, $300,000 .... Iowa Avenue Streetscape... $1 million from the University. Mormon Trek Melrose to the Overpass and then Over pass to Hwy 6 .... Move out. Mormon Trek, the overpass itself.... Also out .... Out years .... Waterworks park, 03. ]Council Break] This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 30 Flip chart: 2000-20001 26.5 -7.2 19.3 00-01 02 15m & 11.5 mill 20 mill - 8,755,000 8,818,000 $17,800,000 $12 mill $29.8 million 03 6.5 1,250 250 950 955 20 975 Atkins/Okay, you have not done 03 yet .... 2000 and 2001 have budget proposals of $15 million and $11.5 million. Your changes total $8,755,000 or there is now $17.8 million. Thornberry/Where are we on the percentages there? Atkins/In 02 you made $8.8 in changes .... For $12 million. If you take the three years, it totals $10 million a year ....In 03 you add another $10 million ....I need to raise a few issues for you in 03 .... Franklin/What did you say about 03? Atkins/Without changing 03 you are at $9.55- You haven't done 03 yet. Norton/ Atkins/You added to 03 ..... If you add the projects you pushed to 03... totals $9.5- now. Kubby/What it doesn't allow us is the headroom for the library if things don't work out .... Champion/If the sales tax doesn't pass... library on a referendum .... You are talking about at least two years... then that could be adjusted .... Kubby/Same will not be true for the operating side but it would be for the capital. Atkins/We need to do 03 .... CHANGE TAPE TO REEL 99-21 SIDE 1 This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 31 Atkins/The fire station...operating commitment to it. If we are going to commit to the operations and apparently a council majority is interested in Scott and First Avenue Extended .... I think you ought to go through 03 ..... Kubby/You are not suggesting we move up the fire station? Atkins/I am thinking you may want to think about it ..... Champion/Land might be the important thing .... Atkins/Securing the property is very important .... Does have an affect on the operations .... F Street Bridge. Fosse/That is one that is a culvert now. There is no federal aid eligibility. Lehman/ Fosse/It is in fair condition... capacity issue as well ....Downstream end of Creekside park. Kubby/Will that work well if 3rd and 4th Avenue aren't done yet? .... Fosse/Just got to get it all done sooner than later. Vanderhoef. Would this be a better choice than the 4th Avenue one? .... Fosse/No... to meet the criteria that the state is looking for ....4th is a better fit than this one. Champion/In 03 we had $12 million worth of projects .... Atkins/03 you had $12 million worth of projects, $6.5 million GO debt and then when you added the other projects, I only added the GO debt to that. Fire Station. Thornberry/ Champion/I think we still may need to get the land .... When it becomes available. Atkins/This is a real difficult one to estimate .... Land is way over what we will actually need. Fire Stations... drive through... make it something more than just a fire station. Thornberry/At least we ought to dedicate the land. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 32 Vanderhoef/While we are in the process of getting land for our roads out there .... Find a spot. Lehman/...that it be more than just a fire station was a feeling to all of us. I really would like to see that investigated... Get some good idea... get enough land to do what we really want to do .... A lot of possibilities .... Vanderhoef/ Atkins/They will be designed with doors... bigger parcel of ground because they now drive through .... Probably an acre .... Kubby/We might want more than that... community aspect .... Thomberry/Put up a big sign... future area of Fire Department so people will know .... Kubby/ Norton/Given our thoughts about Captain Irish and First Avenue in 2002. Wouldn't 2003 be the right place to be moving on this? Atkins/Yes ....It can remain in this year ....On the Master Plan there is a public building shown .... a fire station .... Thornberry/Is that the right amotmt of money for that? Atkins/I think that is a little high .... Start tacking onto the thing. It can be a lot of other things .... Getting in before the neighborhood develops .... What is going to grow up around it .... When the doors go up at 2:00 AM and the lights and the sirens go on at the same time .... (All talking). Atkins/Unless I hear differently it will remain in 03 .... Champion/Make it clear .... Make money available for land. Lehman/We made that clear. Atkins/GIS Computer Package ..... Vanderhoef/Maybe that one could be moved out in one year. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 33 Atkins/ Lehman/Isn't this system... progress until we finish .... Atkins/We want that to move along .... Norton/ Thornberry/ Lehman/ Yucuis/Ernie, that project may be moving up .... If it does, we will be coming back to you with what the costs would be and what we would be getting .... We have workflow problems .... We will probably be coming back to you .... Financial information system sooner than later. Lehman/That is kind of driven by need... When the need comes up... We will probably ask Mr. Arkins to find it someplace. Atkins/The budget is not a perfect document... an art .... Kubby/Important to have the GIS stuff a little bit every year... support from the council is kept up .... Arkins/ Kubby/ Norton/We got to be sure the rest of the budget... personnel are available to make this thing work .... No matter how much hardware, you got to have some personnel... Lehman/ Fosse/There is money in here for what we call data conversion .... Big thrust is the conversion of data from analogue to digital ....After that is that maintenance aspect .... Norton/ Lehman/Okay. Atkins/Iowa Avenue Bridge Repairs. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 34 Fosse/You moved the Burlington Street Bridge out. These two bridges are identical and share identical problems .... We can consider... I think Burlington would need to be done first ....Move this one past Burlington .....May want to bid the two together .... Atkins/Lower Muscatine to Deforest .... Davidson/The Kirkwood Project that we did about ten years ago .... This is the commercial portion of that corridor .... Atkins/ Davidson/It narrows down fight by Hardees... bottleneck at times. Vanderhoef/In front of Kirkwood... which has also grown .... Davidson/Kirkwood would... benefit from it .... (All talking). Norton/$700,000 is only part of this project. Is that the total project? Atkins/Total project is (can't hear). Davidson/It is not a very big project... include the Spruce intersection and go down to where it transitions from four lanes to two lanes... Atkins/Will we fix that intersection? .... Davidson/I meant to say Sycamore .... Norton/ Davidson/Residential area .... Remain two lanes through the residential .... Turning movements go down so much .... Lehman/Two lanes, same as Kirkwood .... (All talking). Davidson/The big benefit of this project is the left turns into all those commercial businesses at Kirkwood. Lehman/Okay. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 35 Atkins/Landfill cells ....They are getting a little longer .... Kubby/We are finally seeing the financial results of a decent recycling program .... Atkins/Landfill cells are real expensive. Lehman/ Atkins/ Lehman/We got to do it. Atkins/Meadow Street Bridge. Fosse/That is one that is eligible for state funds... probably be a few years before it gets to the top ..... Atkins/North Branch Basin Excavation. Kubby/Is this not functioning well? Fosse/It is still functioning as designed .... When we updated our floodplain maps is both the north branch and south branch basins have experienced accumulated settlements... North branch basin is in Hickory Hill Park .... What we need to do... get sediments out of there before they are deep enough that they begin to diminish capacity. Thornberry/ Fosse/Our intent ....dovetail it with anything happening in the park ..... Kubby/ Vanderhoef/Could the Hickory Hill dirt be used for the Captain Irish? Fosse/...I have not been through the numbers of the new alignment on Captain Irish. Lehman/ Fosse/It is mostly fine materials. Lehman/Not worth much for fill. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 36 Norton/ Kubby/There is a couple of red tailed hawks out there .... Atkins/Park Road Riverside Drive Left Turn Lane. Davidson/At the intersection of Park Road and Riverside Drive... left turn lanes on all the approaches. Not on the park approach ..... Atkins/Anything about the University's commitment to that? .... Davidson/University has been interested in it but not wildly so .... When they built the Levitt Center .... offered us the property .... We talked about it .... I think the priority... 2003... appropriate .... Kubby/Is there a problem? .... Davidson/Level of traffic .... More of a collector type street there... volume on Park Road .... Peak periods... congestion .... Champion/ Lehman/In an out year now... four years from now it might be. Norton/What about the width of Park Road from City Park entrance up to Riverside? Davidson/We don't have a project to do any widening .... We also have discussed with the University... Hancher traffic .... Special event traffic .... Have to weigh that .... (All talking). Lehman/ Atkins/Riverside Drive Redevelopment .... Davidson/Park Road Project stays in? Lehman/Yes... leave it there for now. Norton/Any turn lanes in that Hancher entrance? Okay... University should help with that. Lehman/ This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 37 Atkins/Riverside Redevelopment is the extension of the methane abatement program .... Address problem at the Transit Building .... Put property up for sale .... Franklin/We have had some private interest in this .... some people who would be interested in taking part in the abatement. We will just continue having conversations with them and bring it to you .... If anything.. advantageous... Lehman/Is methane abatement something that would have to be done in order to market the property? Franklin/That is not clear .... May be able to strike a deal .... It is anticipated that we would make this a marketable piece of property with no contingencies .... Lehman/ .... Require methane abatement? Franklin/Yes .... Problems with methane collection in your building .... You would only be able to float a building there .... Or put pilings down. Lehman/Methane abatement .... Part of a larger process of compaction? Franklin/You could do the methane abatement... without doing compaction. Lehman/The $2 million, is that compaction too? Franklin/Yes. Atkins/$2 million was to prepare the project .... Lehman/ Kubby/Is there any hope of recouping even half of the abatement money in the sale? Or is that just an unknown at this point? Franklin/It is a pretty desirable piece of land for commercial development .... 7 acres .... (All talking). Norton/It is a location that really shouldn't be sitting the way it is. Lehman/That is out far enough .... more work... We will leave it. Franklin/I think a question is whether you want to push it out farther. Norton/ This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 38 Lehman/Leave it there. (All talking). Lehman/Shall we just leave it for the time being. All right, Steve, we left it. Atkins/Scott Park Basin. Same thing, fight Rick? Fosse/Yes. Trueblood/That one also includes a park development .... Kubby/To go back.. North Branch... Is there big machinery that has to get in there and will that tear up the park getting the machinery in there? Fosse/The North Branch will be a bigger challenge .... Because we have got to look at what areas we can take settlements out of.... Restore ... without having a significant impact on the park .... Kubby/We need to have tons of public notification about both the North and South Branch .... Fosse/Might be a good idea .... Kubby/ Thornberry/I would have thought they would want that there. Kubby/Just seeing machinery in the wild .... Disconcerting for people .... Lots of warning .... Time frame... Norton/ Fosse/7th Avenue .... Vanderhoef/ Fosse/Last project is Sycamore Burns to City Limits. Kubby/Take it out. Davidson/Four lane from Burns .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 39 Lehman/I don't think you can take it out. Davidson/Tapers to two lanes south of Lakeside. Kubby/ Lehman/Leave it .... Kubby/ Atkins/ Norton/ Fosse/That is one that property owners are asking us about that .... You are making an investment in the South Sycamore Regional Basin .... Vanderhoef/Which will be more important? To work on the parkway as it is developing along there .... Or this one?... Norton/ Kubby/...maybe it would be better to wait on this unless development drive it so they pay and we pay .... Is there any developer contribution in this? Fosse/No there is not. Norton/ Fosse/The precedent has pretty well been set in that corridor... development has occurred relatively recently along there without getting any money up front for improvement of that roadway. It would be a tough policy change right now to do that. Lehman/How tough would it be in 2003? Davidson/You have also heard us talk about arterial streets .... Property access function... only be talking about recovering 25% anyway. Norton/If I look at Captain Irish, 25% of that would be a pretty good chunk. Fosse/We ought to be getting money for the sidewalks going in .... not the road. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 40 Davidson/Your policy has been that if a developer is willing to wait until it comes up in the CIP .... And you build it, then they essentially benefit from that. If they want to accelerate it, then they are responsible for that. Kubby/ Vanderhoef/Do we have any kind of precedence for the road on the East-West Parkway? Davidson/I think with any aaerial... if the developer is in a hun-y and is willing to put the road in .... That was done for the existing portion of First Avenue noah of Rochester. The developer paid 100% of that because he wanted to staa the First and Rochester Development .... Fosse/Coua Street Extended. Norton/Rohret? Fosse/Got sidewalk money and that was it. (All talking). Norton/ Lehman/Leave it where it is for the time being. Atkins/Summary... I think we are going to have another meeting .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 41 1999 Projects Lehman/...There are some items we had in FY99 that we have not spent the money on. We may want to at least reaffirm our decisions .... Vanderhoef/One of them for me is the Civic Center Addition. I am still not in favor of doing the third floor at this point in time. Lehman/Page 2 of 6 .... Vanderhoef/Noah third floor, $1.5- Norton/ Vanderhoef/What I would propose... more critical to get going on the Public Works Building south of the Airport .... Norton/ Vanderhoef/I just cannot see leaving that Public Works area for that staff down there .... I am also looking at the possibility that we are building a parking ramp with commercial space in it .... 2500 square feet for the Housing Authority .... Could put that in the base of the ramp for the time being .... We can sell it anytime... The space that is going in the Civic Center is for the Housing Authority .... We don't know what is going to happen with our space in the Parking Ramp .... Delay doing what is at the Civic Center ..... Parking Ramp is an alternative .... Lehman/ Thornberry/I don't necessarily see that they are all interrelated. Kubby/Why is this an either or thing? Norton/ Lehman/They have $2.4 million on Public Works... Atkins/ Vanderhoef/...for Public Works is for grading, fill and site work. Atkins/Site work and grading is a substantial piece of the work as well as the fact... driveway that would enter into the Public Works Complex .... Intended to be the This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 42 Mormon Trek Extended .... Build that... have r.o.w. set aside so we have the ability to expand that into a four lane. Vanderhoef/It would be a connection sooner or later .... Norton/Until there is a bridge .... Vanderhoef/It offers an alternative for traffic that does not choose to be on the overloaded Hwy .... Norton/Kind of a weird option .... Vanderhoef/It is for getting downtown .... Lehman/Is this $2.5 million, does that include the road? Schmadeke/Road, sewer and water improvements .... Lehman/Is this all the way to 9217 Atkins/No. Kubby/It is not the new Dane Road ..... Norton/ ....looks like $2.4- would accomplish an awful lot of that. Kubby/Dee, would you be talking about taking the Civic Center third floor and giving it to Public Works so they could do a bigger chunk in one year? .... Yucuis/You can't move the Civic Center money to Public Works unless you want to go to referendum .....With GO bonds over $700,000 .... We can only issue up to $700,000. Champion/ Atkins/The HIS project- First a $200,000 grant to help pay for it. Their rent is about $30,000 a year .... And we would intend to convert that rent into how much you might pay for a certain capital asset .....Primary motivation is to get everybody in one shop .... Champion/So we would continue to get that $30,000 a year?... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 43 Atkins/Yeah... plus $200,000 capital grant .... Part of the project is also the second floor... Police Department, they need space .... Third floor is more important than that. Champion/Third floor is for the Housing? Atkins/Do you know where Public Works is? Planning is on top of that .... We switch everybody around. Franklin/Assisted Housing goes where Public Works is. Public Works goes on the third floor, Cable moves out, Planning expands into Cable. Document Services goes up on the third floor with Public Works and HIS expands into document services. Atkins/When we built the Police Department, that whole second floor is just four walls. It has to be finished off. Norton/ ....Housing .... Atkins/The idea for Housing... Main entrance, one door, fight in .... own classroom .... (All talking). Vanderhoef/The door here... park at the new ramps .... Atkins/We felt they had access directly to the front door .... Lehman/Steve, this $200,000 grant that we would have... in that project... time frame that we have to spend that? Atkins/Usually it is about two years ....notified about six months ago ....Show progress. Vanderhoef/Can the $200,000 per year also be used in the Parking Ramp? Atkins/To my knowledge it could .... Participate in a capital asset .... Vanderhoef/...carried over the next year and then be used for Public Works? Atkins/No. Lehman/I share your concern about Public Works. I don't want to see this work for the Housing be deferred for more than a year .... I don't want to see it disappear. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 44 Champion/But if the idea is to get everybody under one roof then I don't see how putting them in the parking ramp is going to solve that problem. It will actually put them further away. Kubby/We would have to finish off the space. Thornberry/I don't want to put them in the parking ramp. I want them to go from there into here .... Norton/ Thornberry/ Vanderhoef/The money would not be lost .... They would own it... When they chose to sell it, then that money would still be available... Kubby/ Vanderhoef/It just gives us some flexibility ..... Norton/Decide... seems to me there is quite a bit lined up for Public Works to get moving .... Kubby/ Arkins/...you could postpone it and improve their 99 position .... By postponing it, it will still show up on the books sooner or later. Kubby/ Atkins/The intent to build the Public Works Complex .... protracted project .... The temporary buildings, we want them to go .... I would think if we can't do it this summer, we will do it the next summer. Lehman/Part of this first project includes the relocation of those temporaries? Atkins/Yes .... Thornberry/If more money were thrown at the project at this point, could it happen any sooner. Atkins/Right now we are all set for 99. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 45 Thomberry/I don't want to see them going into the ramp .... Do the change, be done with it .... All under one roof.... (All talking). Atkins/We really talked that through. We got to make sure .... Comfortable in this environment .... One entrance ....Good office space ....Section 8 meeting in here .... It is not perfect... Lehman/What would we gain by moving it out? .... Norton/I think Dee was hoping .... gain the protection of what we didn't rent .... Atkins/ Vanderhoef/...I feel that on that project... best location is to have it in this building .... Atkins/Third floor and second floor Police is virtually ready to go ....Public Works project, Chuck has a little more work to do on it .... Lehman/How many want to leave it where it is? .... All fight. NoNon/99 .... Davidson/Gilbert Street Project .... Vanderhoef/That one is going to get worse and worse .... We are building more and more down south ..... Harder it becomes .... The whole thing .... Lehman/This is just to do the left turn .... Davidson/This is on both of the Gilbea Street legs of the intersection .... is force the question of the access ....Noah and south of the intersection ....We can't put the dual left tum lanes in ....without reorganizing the access. What we have just indicated to people ....For the time being you don't want to do anything on Gilbea Street. If you decide this is a smaller project you do want to get into in 99, we probably need to start letting people know. Champion/I don't want to do anything on Gilbea Street. O'Donnell/I don't either. Davidson/I heard three. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 46 Lehman/That comes out, at least postponed. Vanderhoef/That is going to be a mistake. (All talking). Norton/Going to have to sometime .... Vanderhoef/It is a big safety issue down there. Davidson/ Lehman/I really would like to spend more time .... Possibilities down there, how the configuration is going to be, what it is going to take from the convenience store or the bank .... I would like to see what we are talking about before we say we are going to go ahead and do it. Champion/That gas station .... Bank .... Lehman/I would like to know more about it before we actually put it on the CIP. Vanderhoef/...conversation with those owners. Davidson/We have had some preliminary ..... Given your decision to delay the whole project until 2004, we are not doing any design work or anything now. If you want us to begin work on a particular element of it .... Champion/ Thornberry/Do the merchants along there... Would they rather have it done sooner rather than later? Lehman/Never. Vanderhoef/We have people sitting on property down there that they don't know what to do with it. O'Donnell/I don't think you can have a business and you can only tum in if you had one direction. I just think that is wrong. Vanderhoef/ CHANGE TAPE TO REEL 99-22 SIDE 1 This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 47 O'Donnell/If we tell them we are going to put a median in and you can't get to it .... Lehman/The point is we have told those folks down there basically that nothing is going to happen for five years. Norton/That is probably wrong. It might be sooner than that. Lehman/2004 .... Five years is adequate time for someone to lease property .... Five years is enough time to plan for .... Norton/ Champion/... in two years... then we are going to be in trouble again. Lehman/What is that Northeast Property Development .... Yucuis/That should be out. It is a duplicate of another project. Lehman/That $1.5 million is not there anymore7 Yucuis/Correct. Lehman/What happened to it7 Atkins/It was a mistake. Yucuis/I had to put something in so I could take it out. Kubby/ Lehman/Are there other comments on 99? All fight... Steve, you wanted to summarize? Kubby/2003 putting in another $200,000 more into the Peninsula Park .... Atkins/What I would like to do for you is prepare what you have done .... Give you a whole new list and you can do just that .... Lehman/If there is more people... on Peninsula Park .... Steve is going to do a list showing the changes that we have proposed. Karen was like to see us put $200,000 into Peninsula Park in year 03 .... Kubby/Another $200- Norton/ This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 48 Lehman/Wouldn't that become a call for Parks and Rec .... Vanderhoef/But we have already taken out... $400,000 .... (All talking). Thornberry/...I think we ought to just wait and see .... Norton/ Atkins/In the second category, what you have done tonight .... We will have a resolution calling for a budget hearing and we will have to do that at the next meeting. We would intend to put 14.053 as the tax rate. You can always go down. You just can't go up .... That does not preclude you from mending the budget for final adoption. We need to have something that calls the heating. Lehman/ Atkins/ Norton/ Arkins/You can go down, you just can't go back up .... Begin the paperwork to call the hearing .... Champion/With all ofreassessment going on .... Probably goes up... What happens then? .... Atkins/The assessment will not be finished in time for this budget year. It will be another year after that. FY01 .... That is the year .... Champion/ Atkins/That is the number I am going to use. Thornberry/ Atkins/ This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 49 Meeting Schedule/Misc. Discussion 99-22 S1 Lehman/Those of you who remembered to bring your calendars ..... (All talking). Karr/5:30 is starting your work session early for a Joint Meeting with the Senior Center Commission here and then you will go fight into your work session. 5:30 PM here on Monday, 8th ....Regular formal the 9th ....PCRB 5:00 to 7:00 here on the 11th .... Norton/Meeting with the Senior Center. Is this related to their request? .... Lehman/ (Meeting schedule discussion). Atkins/Thursday, the 11th at noon, Student Government Day .... Have pizza with the kids ....I will not be here ....30 juniors and seniors ....We really take them and put them in the field. Lehman/I am going to be out of town from the 14th to the 20th ..... Champion/I will be out of town the 25, 26, 27th. Vanderhoef/I am out the 18th through the 21st. Kubby/P.h. on the 21 st ....get feedback from people at the p.h .... Arkins/ Lehman/There may be points at the p.h. that we may want to address when we look at the general budget .... Kubby/...only fair to let the public know before the p.h .... Arkins/I think there is a very real possibility that someone could come and say I want you to put that project back in .... (Schedule discussion). Lehman/Thursday, 1:15 - 3:00 PM (Budget). Norton/What are we supposed to be preparing in terms of budget rundowns for each other? This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 50 Kubby/If people have things they want to put in writing .... Atkins/Any ideas... things you want to me to comment on .... (Schedule discussion). Norton/This Thursday we are suppose to have out budget suggestions in .... Atkins/Terry... Trueblood/For the last two CIP meetings I have been looking for the opportunity .... When staff originally put this plan together it went through 2004 .... Reviewing up through 2003 .... 2004 projects never showed up on your list. The Parks and recreation Commission #1 priority was a 2004 project .... Trail along the west bank of the Iowa River between Benton Street .... Lehman/Good luck .... Kubby/Because we really kind of ransacked P/R recommendations ..... We do owe them some kind of statement... message about why we have done that .... Norton/We are not obliged to agree with them .... Probably ought to talk to them a little bit about that .... Atkins/In front of you is a memo on the training sergeant .... Memo on the six officers. I had a request from the DNR stuff on mercury and copper. I also attached a letter that Dave... communicating with those folks .... Some things to think about is that... Historic Preservation Downtown Survey, $20,000. Think about it. Community interest groups: Jazz Fest, Arts Fest .... Take care of that one. ............. ~ Parks and Recreation policy, maintenance, that whole thing. I will be prepared to discuss that with you. There was a request what is 1% of the General Fund payroll. $194,000 is 1% of the General Fund payroll. And we have a little summary of the payment in lieu of taxes .... That is all I have. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299 February 2, 1999 Council Work Session Page 51 Lehman/Steve... I would like you to briefly comment .... recommendations for personnel and whatever .... I sensed that there may be some sentiment to have you either contim or reassess your evaluation of personnel at Parks and Recreation Department .... confinn it... I would like you to take another look at it. Norton./We are all taking a look at that .... Lehman/ Atkins/In response to the Press Citizen article about our water and wastewater project, we are preparing an extensive response. It will take a couple of days. We will get that to you. Thomberry/There has also been... staffing... We have approved several staff increases for projects that were project driven that were suppose to go away when the project was over. Could we have an update on those? Atkins/Sure enough .... For example ....Inspection component of many of these big capital projects ....Commitment we made to council, we hired people to do the inspection. If there were not sufficient capital projects for which to charge them .... Positions will go away. That is still our position .... We have a number of big capital projects coming along .... We need to give you an update. We want to take some of those people .... And move them over .... Norton/One other thing... a couple of places in there where it says engineer, engineering technician, etc. Then you can't find in the personnel colunms .... Atkins/That is our error .... Engineering technician and a senior engineer and that we intended to charge them against the utility account in Capital Projects ....We will correct that .... Vanderhoef/ Thomberry/ Lehman/I think it is time to go. Adjourned: 8:50 PM This represents only a reasonably accurate transcription of the Iowa City council meeting of February 2, 1999 WS020299