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Home My WebLink About1999-02-09 Info PacketCITY COUNCIL INFORMATION PACKET January 29, 1999 MISCELLANEOUS ITEMS IP1 Tentative Meeting Schedule and Work Session Agendas IP2 IP3 IP4 Letter from Richard Hansen to Mayor: Article: Technological Change and Tax Policy: Local Tax Structures [Arkins] Memorandum from Administrative Assistant: Assessment Downtown Office Space The Future of State and USDA Environmental IP5 Memorandum from City Clerk: January 27 Work Session IP6 Letter from Marilyn Austin (Iowa County Social Services) to Police Chief: Thank You IP7 FY99 Comparison of Budget to Actual Revenues, Expenditures and Cash Position for Operating Funds for the Six Months Ending December 31, '1998 IP8 Agendas: January 26 and February '1 JC Board of Supervisors i01-29-99 IP1 City Council Meeting Schedule and Ja..arv 29. ~999 Tentative Work Session Agendas I February 2 6:00p I February 8 5:30p I February 9 7:00p I February 11 5:00p - 7:00p February 15 COUNCIL WORK SESSION Budget COUNCIL WORK SESSION 5:30p Joint Meeting with Senior Center Commission 6:30p Regular Work Session FORMAL COUNCIL MEETING SPECIAL COUNCIL WORK SESSION Joint Meeting with PCRB PRESIDENTS DAY - CITY OFFICES CLOSED Tuesday Council Chambers Monday Council Chambers Tuesday Council Chambers Thursday Council Chambers Monday February 22 4:30p Monday COUNCIL WORK SESSION Council Chambers 4:30p Joint Meeting with Planning and Zoning Commission 5:30p Break 6:00p Conference Board Meeting 6:30p Regular Work Session February 23 Tuesday 7:00p FORMAL COUNCIL MEETING Council Chambers Transit Interchange Goosetown Traffic Calming North Side Parking Meters Sidewalk Cafes Senior Center Space Transit Route Study Meeting dates/times subject to change FUTURE WORK SESSION ITEMS Hickory Hill West Water Project Update Chutes and Vaults Phase II Downtown Streetscape Improvements Tobacco Sales to Minors FY99 Landfill Grant Program Projects IP2 January 21, 1999 Dear Ernie, You and I have discussed the City's involvement in the Freda Heironymus project before, but I see it has come life again. I read the article in The Gazette and find it inaccurate and most disturbing. We at PC1 would like to know where the demand is for office space in downtown Iowa City. Over one third of our office space sets vacant even though we have offered it a very competitive rates. We understand there to be other buildings with similar problems. In the article the marketing person states that Freda is able to offer space in her proposed building at below market rates because of the incentives and tax breaks given her by the City. We find this unfair competition. Taxes are very high for PC1, and forces to have an extraordinary high building operating costs. Almost 50% of that operating costs is due to taxes. When we expose that to potential tenants from out of Iowa City, they are just amazed. Further, a city employee said that too much emphasis has been placed on the present business district, and it needs to be expanded. I feel this person has not walked around the business district, nor been reading the paper. As you undoubtedly know, PC I now has commercial space to rent as well. While we appreciate the efli~rt of the City to upgrade the pedestrian mall, new benches alone are not going to improve the commercial environment. It is going to be necessary to remove the vagrants from the area in the daytime and patrol the area at night. We have all too many incidences confirming this. Plaza Centre One was the first major building of the urban renewal project in Iowa City in 1976. While it was true we were able amass enough land to build the project, we had to pay the going rate $12.00 per square foot for the land. (Projects since then have paid far less). We had made several concessions to the City, such as loading area, and refuge area off the alley (we are the only one on the alley that does) on our land. When PC1 was opened we had to walk on wood planks because the pedestrian mall was not yet finished. Over the years we have been denied the opportunity to reserve parking for the building, even though we had understood that would be a possibility. Further, the hotel was built in such a manner (to which we seriously objected) that destroyed our visual access to the parking. John and I have always been very Iowa City oriented. We kept the major portion of HLM's activities in Iowa City (rather defied intelligent business practice), and had easily 200 people working, eating and shopping in downtown Iowa City. The large reduction of those workers obviously has had its impact. Now we are being.~rced to pay high taxes to fund our competition. 7~tis defies logic. I don't think we should take this sitting down. Do you? Very truly yours, Richard F. Hansen 2297 West Gulf Drive #3B Sanibel, Florida 33957 941 472 9501 cc: John H. Lind 1~1_29_99 IP3 Technological Change and Tax Policy: The Future of State and Local Tax Structures As the economy shifts from goods to services and electronic commerce becomes a significant force in the economy, state and local taxing bodies are confronted with new challenges and questions. By Thomas Bonnett Editor's note: The report "is the New Global Economy Leaving State-Local Tax Structures Behind?" was prepared by the National League of Cities, the National Conference of State Legislatures, and the National Governors Association. Sections of the report and executive summary are reprinted and adapted with permission. prominent economic, social, demo- graphic, and technological trends are threatening to erode the tax revenues of states and cities. The mainstays of these tax systems are the income, property, and sales taxes. Together, they generated 75.9 percent of total state and local tax rev- enues in FY 1994. Each is a prominent revenue source for state and local govern- ments: the property tax generated 31.5 percent, the sales tax generated 23.8 percent, and the personal income tax generated 20.6 percent of total state-local tax revenues in FY 1994. The most significant fiscal trend over the past 20 years has been the declining share of federal support to state and local governments, which has placed a much greater burden on current state and local taxes. Federal grants-in-aid to state and local governments averaged 21.5 percent of their total spending over the 1990-95 period. This is well below the 26.5 percent peak that occurred in 1978. Consequently, state and local governments have had to rely much more on their own tax revenue sources to generate sufficient revenue to provide services required by the public. Further, the recent trend of Congress pushing more responsibilities to state and local governments will place additional burdens on the current state-local tax structure. If these two trends were to continue, federal grants-in-aid support to state and local governments would remain at modest levels for some time, and burdens would increase as well. That prospect increases the importance to state and local leaders of maintaining a state-local tax structure that will continue to generate adequate revenues with which to support valuable public services. The continued effectiveness of the tax structure is essen- tial to maintain the autonomy of state and local governments. State and local leaders concerned with the independence and responsiveness of their governments should be sensitive to the stability of the state-local tax structure. The major vulnerability of the current state-local tax structure is its inability to adapt to in- creased mobility. The current tax structure was built decades ago when the industrial economy produced tangible goods. The shift to the new service economy is the best-docu- mented challenge to the current tax structure, but other social, demographic, and technological trends pose difficult challenges as well and could jeopardize the future viability of the current state-local tax structure. Each of these trends has impor- tant tax implications. Economic Transformation The magnitude of the shift over the last half-century from an economy based on manufacturing goods to one dominated b) knowledge-based and personal services is often not well understood, but it poses several challenges to current tax policies. In 1959, services constituted less than 40 percent of the Gross Domestic Product (GDP), while goods production consti- tuted roughly half. In 1994, services were almost 65 percent of the GDP while good production was approximately 37 percent In short, there has been a dramatic shift i~ how the modern economy creates wealth. See Exhibit 1. State and local leaders may ask, in this context, how well the current tax system matches the modern economy. Specifically, they may ask how the curren~ sales tax system corresponds to the fastes~ growing sector in the economy. Two specific tax questions are posed: Manufacturing Services Exhibit 1 EMPLOYMENT GROWTH On millions) 1979 1992 21.0 18.4 16.8 28.4 Source: Monthly Labor Review(November 1993), Bureau of Labor Statistics 2005 Projected 17.5 41.8 DECEMBER 1998 * GOVERNMENT FINANCE REVIEW 4 Exhibit 2 QUESTIONS FOR STATE AND LOCAL LEADERS · Is the tax burden faidy shared among all taxpayers, firms, and constituencies? · Does the tax structure encourage investment and economic development? · · Should personal services be added to the sales tax base? · Is the property tax biased against capital-intensive, goods producing firms? · Will corporate downsizing and telecommuting add burdens to taxing agencies? · Will the changing nature of work affect property values? · Will electronic commerce eviscerate sales tax revenue? · Will the current tax structure continue to generate sufficient revenue to fund quality services? · How should the tax structure be reformed to respond to economic, social, and technological changes? Exhibit 3 UNDERSTANDING NEXUS FOR SALES TAXATION Consumers who purchase goods from out-of-state mail order firms owe a use tax on taxable purchases equivalent to the sales tax they would have paid on purchases from an in-state firm. Although most states have had use taxes as long as they have had sales tax, the use tax is quite difficult to collect unless the out-of-state seller has some nexus or physical link to the state. Only if such link exists can states require collection of the tax, according to the U.S. Supreme Court opinion in the National Bellas Hess, Inc. v. Illinois Department of Revenue (1967). However, in Quill Corporation, Inc. v. North Dakota (1992), the Court ruled that the Congress could overturn the nexus provision and authodze the states to require payment. States have been seeking relief from the nexus requirement because of 1) the effects on noncollection of state revenues and 2) adverse competitive effects on in-state retailers. Source: Taxation of Interstate Mail Order Sales 1994 Revenue Estimates, U.S, Advisory Commission on Intergovemmental Relations, May 1994, p.1. whether personal services should be in- cluded in the sales tax base and whether the property tax is biased against capital- intensive firms. There may be less rationale to limiting the sales tax to tangible goods while services--the growth sector of the economy--remain untaxed or are incon- sistently taxed. Similarly, the continued reliance on the property tax as the pri- mary source of funding for local govern- ments may pose a heavy burden on goods-producing firms and capital- intensive industries. The effect of both policies may violate the notion of horizon- tal equity in taxation, impose burdens on narrow tax bases, distort private eco- nomic decision-making, and hinder economic development. The issue of reforming the tax structure to achieve tax neutrality among firms and promote economic development will merit further study. Electronic Commerce Electronic commerce offers both bound- less opportunities for, and grave threats to, the public sector. State and local govern- ments may lag behind the private sector in implementing the latest information tech- nologies that enable electronic funds transfer, electronic benefits transfer, electronic data interchange, digital signa- tures, and smart cards. An increasing number of public-sector leaders under- stand that those technologies hold tremen- dous opportunities to improve services and achieve greater efficiencies. Imple- menting them in the public sector is a difficult task. Electronic commerce also poses a long- term threat to the current tax system· The threat is that consumers will increasingly use electronic media for purchasing goods and services--circumventing conventional sales taxation--and shift earned income · to other jurisdictions, which would either minimize or evade conventional income taxation. Income and consumption are no longer constrained by geography. The traditional definition of nexus for sales taxation--having a physical presence in a state--is rapidly becoming an anti- quated concept as electronic commerce emerges in new markets. Unless Congress Exhibit 4 PRINCIPLES OF A HIGH-QUALITY STATE REVENUE SYSTEM ...is composed of elements that are complementary, including the finances of both state and local governments. · ..produces revenue in a reliable manner. Reliability involves stability, certainty and sufficiency· ...relies on a balanced variety of revenue sources. ...treats individuals equitably. Minimum requirements of an equitable system are that it imposes similar tax burdens on people in similar cimumstances, that it minimizes regressivity, and that it mini- mizes taxes on low-income individuals. ...facilitates taxpayer compliance. It' is easy to understand and minimizes compli- ance costs. · ..promotes fair, efficient, and effective administration. It is as simple as possible to administer, raises revenue efficiently, is administered professionally, and is applied uniformly. ...is responsive to interstate and interna- tional economic competition. ...minimizes its involvement in spending decisions and makes any such involve- ment explicit. ,,.is accountable to taxpayers, Source: PtYnciples of a High-Quality State Revenue System, second edition, Foundation for State Legislatures and National Conference of State Legislatures, November 1992, p. 5. redefines nexus, electronic commerce will erode the revenue stream from state-local sales taxes. Although this potential threat i a very serious one, the recent discussions between the mail-order catalogue industry and the states present an excellent model for resolving this political conflict and a basis for measured optimism that this can be done with enlightened private sector leadership. Indeed, if the states can negoti- ate an agreement with the largest mail- order firms to collect sales taxes on pur- chases made across state boundaries, electronic vendors could be persuaded to follow this path. From a fiscal perspective, the issue of electronic commerce concerns the legal inability of state and local governments t~ tax private transactions, especially relatin to the consumption of goods and services The legal issues are fraught with complex ity. Many state and local officials are 46 DECEMBER 1998 · GOVERNMENT FINANCE REVIEW Exhibit 5 FEDERAL PREEMPTION OF LOCALTAXATION: DIRECT BROADCAST SATELLITE (DBS) Section 601 of the Telecommunications Act of 1996 preempts the local taxation of direct-to- home satellite service. DBS is a satellite system designed with sufficient power so that inexpensive earth stations (such as receiving antennas of 18 inches in diameter) can be used for direct residential or community reception. DBS has become very popular among viewers who lack cable TV service, and as a choice for viewers instead of existing cable TV service. Note, however, that (c) of Section 601 does not "prevent taxation of a provider of direct-to-home satellite service by a State or to prevent a local taxing jurisdiction from receiving revenue derived from a tax or fee imposed or collected by a State." Source: Bonnett, TELEWARS in the States: Telecomrnunications Issues in a New Era of C~,~rnpetition (1996), p. 121. concerned about the potential loss of sales tax revenue. See Exhibit 2. Many state and local officials are con- cerned that a growing percentage of con- sumers will make transactions electroni- cally, circumventing the general sales tax-- the mainstay of the state-local revenue system. Put simply, many consumers who want to update their computer operating systems next spring will have a choice between purchasing Microsoft's Windows 98 in a retail store or obtaining that soft- ware electronically. (Downloading a file is as easy as a mouse click on an icon.) The store purchase would be subject to the state sales tax. Downloading it electronically would not be taxed because the current tax rules require sellers to collect state sales tax only if they have established presence, called "nexus" within the state. See Exhibit 3. (Downloading software would not be taxed--even if the seller had an established presence in terms of property, employees and such--if the state law did not include intangible services in the sales tax base.) On the surface, this issue is strikingly similar to the current difficulty that state tax agencies have had in collecting sales tax from direct mail-order purchases. States now lose an estimated $3.5 billion to $4 billion each year from retail sales through funtaxable) mail-order businesses. Forrester Research, a research firm in Cambridge, Massachusetts, estimates electronic commerce at $36.42 billion at the end of 1997, and projects it to grow to $217.36 billion by 2000. Firm Mobility State and local officials are under increasing pressure to grant tax prefer- ences that erode tax neutrality among competing firms. That economic develop- ment trend has been bolstered by ad- vances in telecommunications and infor- mation technologies, the increased mobil- ity of capital, the changing nature of work, and the ability of firms and individu- Exhibit 6 THE CLINTON ADMINISTRATION ON STATE TAXATION The administration also is concerned about a possible move by state and local tax authorities to target electronic commerce and Internet access. The uncertainties associated with such tax and the inconsistencies among them could stifle the development of Internet commerce. The administration believes that the same broad principles applicable to intemational taxation, such as hindering the growth of electronic commerce and neutrality between conventional and electronic commerce, should be applied to electronic commerce, and states should coordinate their allocation of income derived from electronic commerce. Of course, implementation of these principles may differ at the subfederal level where indirect taxation plays a larger role. Before any further action is taken, states and local governments should cooperate to develop a uniform, simple approach to the taxation of electronic commerce, based on existing principles of taxation where feasible. Source: A Framework for Global Electronic Commerce, July 1, 1997. als to locate wherever preferential tax treatment is provided. Conclusion The transformation to a new service economy should provoke thoughtful revision of the current tax system. The ta structure built in the industrial age no longer matches the modern economy, and the mismatch is growing wideg The changing nature of work from corporate downsizing, telecommuting, and public- sector innovation represent opportunities as well as challenges to the leaders of stat and local governments. As we enter the digital age, the prospet of electronic commerce may be the most visible long-term threat to the existing state-local tax structure. The advent of electronic commerce liberates consump- tion from geography and heightens capita mobility. The mobility of firms forces interjurisdictional tax competition. These trends make it more difficult to tax capital-intensive firms and business property fairly. The new era of deregulating the telecommunications and electric industries poses extraordinary burdens on state and local governments. Economic, social, demographic, and technological trends threaten to imperil th~ future viability of the state-local tax struc- ture. If not confronted directly by state am local leaders working closely with Con- gress, the viability of the state-local tax structure could be undermined, jeopardiz- ing state autonomy and municipal indepen dence in the future. [] THOMAS BONNETT is currently an independent public policy consultant and writer. He has had an extensive career in public policy. He served in the Vermont Hous of Representatives in the 1970s, directed New York City~ Neighborhood Economic Development Division and led the Downtown Flushing Development Corporation in the 1980s, and worked for a member ~ Congress and the American Federation of State, County and Municipal Employees. For more informa- tion contact: National League of Cities, 1301 Pennsyl vania Avenue, N. W., Washington, DC 20004-1763 (202/626-3020; Fax: 202/626-3043). Copies of the complete, 80-page book, Is the New Global Economy Leaving State-Local Tax Structures Behind? (#370I), are available for $19/each (includes shipping and handling) from the NLC Pubhcations Center, PO Box 491, Annapolis Junction, MD 20701; 888/571-2939 o~ 301/725-4299; fax: 301/206-9789. DECEMBER 1998 * GOVERNMENT FINANCE REVIEW 4' City of Iowa City MEMORANDUM TO: FROM: DATE: RE: City Council Administrative Assistant January 28, 1999 USDA Environmental Assessment Attached you will find the revised USDA Environmental Assessment. call me if you have any questions. Please Attachment United States Animal and Wildlife Department of Plant Health · Services Agriculture Inspection Service January 25, 1999 State Office To: Legal Notice Department at the (NAME OF NEWSPAPER) Please print the following legal notice for __ days beginning with the next available edition of your newspaper. Bill the charges to VISA account Exp. ~ (cardholder , USDA, APHIS, WS). If you cannot accept VISA, please bill the charges to USDA, APHIS, WS, (address) Please fax a reply confirming your receipt of this request and whether you can meet it to (tel.no. ). Should you require further information please contact Thank you. at ;FAX NOTICE OF AVAILABILITY The U.S. Department of. Agriculture, Animal and Plant Health Inspection Service, Wildlife Services (WS) program has completed a revised Environmental Assessment (EA) covering WS's involvement in a deer damage management project to protect property and public safety in Iowa City, IA because new information has become available. The proposed action is to use sharpshooters to remove up to 240 deer at the request of and in cooperation with City officials and as permitted by the Iowa Department of Natural Resources. WS is accepting comments until close of business February 4, 1999. Interested parties may obtain copies of the EA and Decision/FONSI from the office of the State Director, APHIS-WS, 2407 Industrial Drive, Columbia, MO 65202-1280. For further information contact Ed Hartin, State Director, at the above address, telephone number (573)446- 1862. USDA, APHIS, WS Environmental Assessment Deer Population Reduction in Iowa City, IA UNITED STATES DEPARTMENT OF AGRICULTURE ANIMAL AND PLANT HEALTH INSPECTION SERVICE WILDLIFE SERVICES ENVIRONMENTAL ASSESSMENT Reducing Deer Damage Through Population Reduction in Iowa City State of Iowa January 1999 Prepared By: United States Department of Agriculture Animal and Plant Health Inspection Service Wildlife Services 2407 Industrial Dr. Columbia, Missouri 65202 USDA. APHIS. WS Environmental Assessment Deer Population Reduction in Iowa City. 1A PURPOSE OF AND NEED FOR ACTION Background. The USDA, APHIS, Wildlife Services (WS) has been requested to assist the city of Iowa City, Iowa in reducing a local population of white-tailed deer (Odocoileus virginjanus) in several urban areas within the City. The reason for the action is that the deer population has increased in recent years, and the deer are causing damage to urban landscaping, presenting a collision and safety hazard to motor vet~cle operators, and causing concerns that there is an increased risk of human exposure to Lyme Disease ~vhich is carried by ticks found on deer. Normally, WS proposes an integrated Wildlife Damage Management approach in which a combination of nonlethal and, where necessary, lethal methods could be used to resolve a wildlife damage problem. In this case, the City has adopted a management plan that already encompasses such an integrated approach and has requested WS's assistance in achieving one objective of the plan which is to reduce deer nmnbers by the method of sharpshooting. Nationwide, human-deer co~fflicts are on the rise. A recent issue of the Wildlife Society Bulletin (WSB 1997, volume 25(2)) devoted solely to deer overabundance emphasized this problem. Human-deer conflicts have also become substantial in the State of Iowa. In 1997, stenuning largely from concerns of deer damage, the Iowa Legislature passed a law requiring tile Iowa Department of Natural Resources (IDNR) to establish a depredation program, which required tile hiring of two biologists. Additionally, after previously opposing sharpshooting, the IDNR recently reversed its stance and has approved sharpshooting to reduce deer nmnbers in Iowa City. Furthermore, no less than five Deer Task Force co~nmittees are in existence in Iowa's major cities (Des Moines, Cedar Falls/Waterloo, Cedar Rapids, Iowa City, Dubuque). Each Task Force is composed of local stakeholders, including individual citizens, representatives from local organizations (e.g., animal welfare groups, Audubon Society, Iowa Bowhunters Assn., County' Conservation Boards), and City e~nployees. Each Task Force is charged with deflating the problem and evaluating and/or recommending solutions to their urban deer problems. The IDNR deer biologist conducted an aerial survey of deer populations within tile city limits of Iowa City on January 31, 1997. Snow conditions resulted in optimal visibility during the survey. A total of 538 deer were counted which represented a minimum esti~nate of the number of deer in the urban area at that time. The cit?' was divided into 15 deer management districts. The survey indicated that nine of the fifteen subdivisions had less than 25 deer/mi:: four had between 25-50 deer/mi:; and two had more than 50/mi~. A ~nore recent survey was condncted on January 20, 1999 in which more than 800 deer were counted in the same areas surveyed in January 1997. This suggests tile deer population has increased by nearly 50% in the past two years alone. Currently, deer populations are estimated at 64/~ni2 in the Dubuque-to-Dodge area, about 43/mF in the Dubuque-to-Hw2¢-I area, and more than 160/mi~ on the peninsula area of the Iowa City Deer Management plan (see Appendix A for a ~nap showing these areas). The Iowa City Deer Task Force recommended to the City that deer numbers be tnanaged at 35 deerhni2 or less in each of the 15 districts. This management objective was decided based on recommendations from the IDNR and was adopted by the City. To meet the objective during 1998/1999, it was determined that 240 deer should be removed TIle biological carrying capacity (BCC) of a population is defined as the maximum number of animals that a given area can support without degradation to the animal's health and its environment over an extended period of time. Wheu this mnnber is exceeded, the health of the population begins to suffer, reproduction declines, parasitism and disease increase, and habitat qualit3, and diversit3' decreases dne to overbrowsing of plant species preferred as food by deer (Kroll et al. 1986). Overbrowsing negatively i~npacts the habitat and landscape, and overall animal health declines due to less nutritious food items being available. In cvalualing the situation in Iowa City, WS biologists observed signs of overbrowsing on native vcgetation as well as ornamental landscaping suggesting that the deer popnlation in the area is approachiug or may have exceeded lhc BCC. Supplemental feeding by individual residents as well as additional food available from ornamental plants could mainlain the population at a level higher than whal xvould normally be supported by natural habitat in the area. 2 USDA. APHIS, WS Environmental Assessment Deer Population Reduction m Iowa City, IA The cultural carrying capacity (CCC), more recently referred to as the Wildlife Acceptance Capacity (WAC), is defined as the maximum density of a given species that can coexist compatibly with the local human population (Decker and Purdey 1988). This term is useful because it defines when conflicts with deer have exceeded an acceptable level, and provides managers with a target for establishing management objectives. Certain factors may influence the WAC, such as landscape or vegetation impacts, threats to public safety, the potential for illegal killing of deer, and personal attitudes. The threshold of wildlife damage acceptance is a primary limiting factor in determining the WAC. For any given damage situation, there will be varying acceptance thresholds by those directly, as well as indirectly, affected by the damage. While the WAC and BCC are not the same, both are important factors in managing conflicts between humans and deer. The Iowa City Deer Task Force and City officials have determined that the WAC in this situation is approximately 35 deer/rot:. TIle presence of deer is desirable to some current and potential property owners. TIle opportunity to vie~v wildlife in a backyard environment may be considered by these individuals as a unique, positive value to home ownership in Iowa City. Opportunities to view deer by some homeowners have been enhanced by attracting deer with supplemental feed. Individuals who attract deer onto their property usually have a higher tolerance for deer related damage. Another segment of property owners has a negative view of the high deer density. The succulent nature of many ornamental landscape plants, coupled with l~gh nutrient contents from artificial fertilizers, offers an attractive food source for deer. In addition to browsing pressure, male white-tailed deer damage ornamental trees and shrubs by antler rubbing which results in broken limbs and bark removal. While large trees may survive antler rubbing damage, smaller saplings often die or become scarred to the point that they are not aesthetically acceptable for landscaping. Browsing by deer can destroy some ornamental shrubs and flowers and desirable native vegetation. The browsing damage is visually evident and aesthetically displeasing in ~nany instances. In anticipation of (or in response to) browsing damage, some homeowners may have installed physical barriers or used various commercial repellents around their property or individual plants to deter deer damage. Although, neither the IDNR nor Iowa City tlave quantitative information on the economic losses to ornmnental plants caused by deer, it is apparent that substantial damage does occur. A number of citizens have expressed to city officials their discontent with deer damage to landscaping. In addition to damage to residential property, overabundance of deer in urban areas can also cause damage to landscaping plants and natural vegetation in parks and natural areas. White-tailed deer selectively forage on vegetation (Strole and Anderson 1992), and thus can have substantial impacts on both particular herbaceous and woody species and overall plant community structure (Waller and Alverson 1997). These changes can lead to adverse impacts on other wildlife species. For exa~nple, DeCalesta (1994) found that intermediate canopy-nesting birds declined 37% in abundance and 27% in species diversity at higher deer densities. Five species of birds were found to disappear at densities of 38.1 deer/mi2 and another two disappeared at 63.7 deer/mi2. Waller and Alverson (1997) hypothesize that by competing with squirrels and other fruit eating animals for oak mast, deer may further affect many other species of animals and insects. In Iowa, numerous parks and natural areas which traditionally were closed to hunting have beeu opened for controlled hunts, to, axnong other things, reduce tile impact of overbrowsing on the plant and animal communities thereto. Additionally, most of the Deer Task Force committees in Iowa explicitly state that reducing damage to natural vegetation is an important, and in so~ne cases the primaD', reason for attempting to reduce deer numbers. In tile past 10 years, tile uumber of deer killed annually on Iowa roadways has iucreased by 75% (IDNR, nupubl. data). In recent years, over 11,000 deer-vehicle collisions have occurred on Ioxva roadways annually (50% increase in the pasl 5 ),ears), resulting in over $10,000,000 in personal injuD' and propert)' damage per ),ear (Danielson and Hubbard 1998).. Ioxva City police reported at least 39 deer-vehicle collisions during 1998 with estimated damages totaling more than $44,000. These are jusl the reported accidents, and several involved vehicles had left the sceuc before any damage estimates could be made. The police report that deer-vehicle accidents in the city have been rising each year. Tilere is also concern regarding the role deer ticks play in tile transfer of disease to humans. Research has shoxvn a correlation betxvcen iiffected ticks, deer nunlbers, and Lyme disease cases (Magnarelli ctal. 1984). In Iowa, 189 cases of Lymc disease were recorded from 1983 to 1997 according to statistics provided by Iowa State Universily. In Johnson USDA, APHIS, 14IS Environmental Assessment Deer Population Reduction m Iowa City, IA County, where Iowa City is located, nine cases of Lyme disease have been docmnented. The number of reported cases of Lyme disease may reflect low incident of transmission (Davidson, and Nettles 1997), or difficulties diagnosing the disease (Lyme Disease Foundation, pers. comm.). The Iowa City Deer Management Plan. In initially' evaluating the need for this action, WS met with city officials and provided inforn~ation and recommendations on nonlethal methods of reducing damage that could be considered and, where dee~ned to be practical, employed by residents and city officials. Those recommendations and the proposed action and alternatives discussed herein were developed using a thought process known as ihe Animal Damage Control (ADC) Decision Model which is described in WS's program~natic Enviromnental hnpact Stitement 0EIS) (USDA 1994). The Iowa City Deer Task Force developed a Deer Managetnent Plan which was approved by the IDNR and which has been adopted by the City. The Plan establishes an IntEgrated Wildlife Damage Manage~nent approach to resolving deer damage problems. This integrated approach aligns with WS philosophy and standard operating procedures for addressing x~41dlife damage problems, and the Plan is incorporated by reference herein. The Plan also allows the City to conduct sharpshooting or live-trapping of deer followed by eutl~anasia in certain portions of the targeted areas where it is determined that sharpshooting is inappropriate due to s,'ffety concerns. WS's role under the proposed action analyzed in this EA would be to assist directly in meeting one component of the integrated strategy, i.e., to conduct sharpshooting to reduce deer numbers. Any of the above actions allowed by the Plan could be conducted by the City independently of any involvement or oversight by WS. Nonlethal methods recommended by WS include the following (some of these methods or variations of thein are discussed directly in the City's Deer Management Plan and are recommended to property owners by the City as pan of the Plan's education and inforn~ation program): Physical Exclusion. Fencing, netting, or other barriers around airports, yards, parks, individual plants, and high-risk roadways can limit deer access. There are several types of fences that can inhibit deer access (e.g., temporary electric, high tensile ~lectric, woven wire, chain-link, and solid wall fencing). Several types of barriers (e.g., woven wire cylinders) have proven effective in reducing antler-rubbing damage to shrubs and trees. Disadvantages of fences and barriers are that some or many homeowners may find them to be aesthetically unacceptable or too expensive to implement. Cultural and Habitat Modifications. Enforcing a no feeding policy can help reduce concentrations of deer in urban areas. Modifying or eliminating habitat utilized by deer ~nay change deer behavior and reduce some deer-human conflicts. This could include reducing vegetative cover and forage plants used or preferred by deer, or by utilizing less palatable landscape plants. The Deer Management Plan includes an extensive list of deer- resistant ornamental plant species for property owners to consider to avoid or reduce deer damage to landscaping. Although this strategy can reduce dmnage to landscaping, it is not generally useful in reducing deer-vehicle collisions, except in situations where roadside vegetation is an attraction to deer, or where such collisions are a result of deer being attracted across roads to get to preferred food plants. FriKhtening Devices. The proper use of frightening devices and harassment techniqnes inclnding sirens, flashing lights, electronic distress sounds, pyrotechnics, propane exploders, dogs, and rubber projectiles fired froln a shotgun could help reduce conflicts. Used in the proper context, these devices can help keep deer away from conflict areas. Stone disadvantages are that these methods can be labor intensive and expensive, and can be disturbing to residents. The Management Plan calls for the City to arrange for installation of deer reflectors along roads aud to evaluate their effectiveness in redncing deer-vehicle collisions. Chemical Repcllents. Chemical coutact repellents applied to vegetation have been used to discourage deer from_ browsing (Mason 1997). Restills of commercially available and honm remedy deer repellents have !net with varying success. Area repellents are generally considered less effective, and the effectiveness of contact repellents may depend ou deer densities and the availability of alternative food. Disadvantages of chemical repellents are that they nmst be rcapplied fairly often, particularly after rain, and can tlmrefore become expensive to maintain. They also are ineffective for reducing deer-vehicle collisions. PROPOSED ACTION USDA, AI~HIS, WS Environmental Assessment Deer Population Reduction in Iowa City, IA The proposed action is to assist the city of Iowa City, Iowa in meeting their management objective of reducing tile number ofwl~te-tailed deer by sharpshooting in several defined urban areas witl~n the Iowa City limits. The City, following a thorough evaluation by the Iowa City Deer Task Force, and after consultation with the IDNR, has decided that deer removal must occur as part of an overall integrated approach to alleviating deer damage problems. Nonlethal components of the integrated strategy adopted by the City are described elsewhere in this EA and in the Iowa City Deer Management Plan which is incorporated herein by reference. WS proposes to assist in meeting the population managetnent objective in the Management Plan by conducting sharpshooting with center-fire rifles to remove deer which is one of the two methods of deer removal allowed by the Plan. Shooting could occur between September 1 and February 28 under the current Plan, and would occur during daylight hours or at night using spotlights or night-vision equipment. Rifles would be equipped with noise suppressors to avoid disturbance to residents and to facilitate success by minimizing the tendency of deer to flee from the sound of gunfire. Shots xvould be taken from elevated positions in tree stands or in the beds of trucks to cause a downward angle of trajectory so that any bullets that inadvertently miss or pass through targeted deer will hit into the ground or into earthen embankments to minimize the risk of stray bullets presenting a safety hazard to people, pets, or propen),. WS personnel would strive for head and neck shots when shooting deer to achieve quick, humane kills. Bait may be used to attract deer to safe sites for shooting and to enhance snccess and efficiency. Independently of WS's proposed action or involvement, the City will conduct live-trapping of deer followed by euthanasia in certain portions of the targeted areas particularly where it is detennined that sharpshooting is inappropriate due to safety concerns. WS would only re~nove deer under permit from the IDNR which has management authority over deer in the State. At present, the 1DNR has permitted that up to 240 antlerless deer may be removed in this situation. The IDNR has indicated that they will not allow any more than this during the current permit period which ends February 28, 1999. The IDNR could, however, permit additional deer to be removed at their discretion after that date or at other ti~nes in the future, and WS could assist in those efforts as part of this proposed action. City officials have agreed to transport carcasses of deer killed to meat processing facilities which would process the venison and turn it over to a charitable organization for distribntion to low-income residents. AUTHORITIES Wildlife Services has the authority to conduct activities to control wildlife that damage horticultural resources and that are considered nuisances or safety hazards to hnmans under the Animal Damage Control Act of 193 1 (46 Stat. 1468; 7 USC 426-426b), and/or The Rural Development, Agriculture, and Related Agencies Appropriations Act of 1988 (P.L. 100-202). The IDNR has authority to manage deer in the State of Iowa under Iowa Code 481. Under that law, the IDNR also has the authority to permit the taking of deer to resolve damage problems and has issued a permit to the City and WS covering this proposed action. The City. has made the decision that deer shall be removed in accordance with their authorities granted by the State. RELATIONSHIP TO OTHER ENVIRONMENTAL DOCUMENTS Previous EA for Deer Damage Management in Iowa City. WS previously prepared an EA covering WS's involvement in resolving deer damage management in Iowa Ci~'. A Decision and Finding of No Significant Impact (FONSI) on that EA was signed on January 14, 1999. This EA was revised in response to several concerns raised by the public regarding the legal s~ffficiency of the earlier EA. It is intended to clarify WS's role and proposed action and tO clarify and substantiate the consideration of a reasonable range of alternatives and issues. Also, it is intended to present new i~fformation on the deer population which has become available since tile earlier EA was prepared. Wildlife Services Programmatic EIS. WS has issued a final Environmental hnpact Statement (EIS) (USDA 1994) and Record of Decision on the National APHIS-WS program. This EA is tiered to that EIS. Normally, according to the APHIS procedures in~plementing the National Environmental Policy Act (NEPA), individual wildlife danrage management actions are categorically excluded (7 CFR 372.5(c), 60 Fed Reg. 6,000-6,003, 1995). WS has decided in illis case to prepare this EA to facilitate planning, interagency coordination, and lhe streamlining of program management, and to clearly communicate with the public the analysis of cnmulative impacts. DECISION TO BE MADE USDA, APHIS, WS Environmental Assessment Deer Population Reduction in Iowa City, IA Based on the scope of tiffs EA, the decisions to be made are: Should WS conduct sharpshooting of deer to assist the City of Iowa City, Iowa in meeting its objectives for deer damage management? If not, should WS attempt to implement one of the alternatives to shooting as described in the EA? Would the proposed action have significant impacts on the quality of the human environment requiring preparation of an EIS? ISSUES From public input received during one public meeting held by the City in November 1998 and from discussions ~vith the City and the Iowa City Deer Task Force, the following issues were determined to be germane to this proposed action: Effects on Deer Populations. Some persons are concerned whether the proposed action or any of the alternatives would result in the loss of the local deer population or could have a cumulative adverse impact on regional or statewide deer populations. Effects on Nontarget Species Includin~ Threatened and Endangered (T&E) Species. A common concern among n~embers of the public and wildlife professionals, including WS personnel, is whether the proposed action or any of the alternatives might result in killing of individuals or in significant adverse impacts on populations of nontarget species, particularly T&E Species. Effects on Human Safety. A concen~ has been expressed that the methods used to remove deer might pose a hazard to people in the area. Another concern is that the relatively deer population presents a risk of exposure to Lyme Disease and injuries or death to persons who experience deer-velticle collisions. Humaneness of Methods to be used. Some people are concerned that WS tnethods used to remove deer in situations like this are inhumane. Humaneness, as it relates to the killing or capturing of wildlife is an important but very complex concept that can be interpreted in a variety of ways. Humaneness is a person's perception of harm or pain intlicted on an animal, and people may perceive the humaneness of an action differently. Effects on Urban Landscaping and Native Vegetation. As stated in the Purpose and Need section, a number of propert3, owners in the area of the proposed action are experiencing substantial damage to landscaping because of deer. These people are concerned as to whether the proposed action or any of the alternatives would reduce such damage to more acceptable levels. Concerns have also been raised as to whether the local deer population has increased to the point that it is adversely affecting native vegetation. Effects on Aesthetics and Human-Affectionate Bonds with Individual Deer. At times, some individual members of cerlain wildlife species habituate and learn to live in close proximity to humans. Some people in these situations develop emotional attitudes toward such animals that are similar to attitudes of pet owners and that result in aesthetic enjoyment. Many people do not develop emotional bonds with individual wild animals, but experience aesthetic enjoyment from knowing certain xvildlife species exist and from observing them. The concern raised here is that killing certain individual deer wonld cause sadness or anger in persons who have developed such emotional attilndes, or tlmt the aeslbetic value of observing deer would be lost or significantly reduced. EXECUTIVE ORDER ON ENVIRONMENTAL JUSTICE Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations requires Federal agencies to analyze disproportionately high and adverse em,ironmental effects of proposed actions on nilnotify and low-income populations. WS has analyzed the effects of the proposed action and determined that implementation of the preferred alternative would not have adverse human health or environmental impacts on USDA, APHIS. WS Environmental Assessment Deer Population Reduction in Iowa City, [A low-income or ininority populations. None of the existing problem areas are located near predominately low-inco~ne or minority populations. WS would not be responsible for processing or distributing venison from deer taken in this action. That responsibility would rest with City officials who have agreed to donate the venison to needy individuals or charitable organizations for distribution to low-income populations in accordance with all State health regulations. ALTERNATIVES CONSIDERED, INCLUDING THE PROPOSED ACTION Alternative 1. Removal of deer by sharpshooting (the Proposed Action). This alternative is the proposed action described above and is the preferred alternative of WS because it is the action requested by the City and approved by the Alternative 2. No Action. This alternative would result in no assistance from WS in reducing deer numbers in Iowa City. The City would still be able to conduct sharpshooting using its own personnel or by hiring an outside entity to conduct the activity. Alternative 3. Live capture using traps or chemical immobilization followed by relocation. Under this alternative WS would caplure deer alive using cage-i)?e live traps or capture drugs administered by dan gun and then relocate the captured deer to another area. Although WS can propose and consider this alternative, the City could reject such a proposal and still conduct sharpshooting using its own personnel or by hiring an outside entity. Population reduction achieved through capture and relocation is labor intensive, and would be costly ($273-$2,876/deer) (O'Bryan and McCullough 1985, Bryant and Ishmael 1991). Physiological trauma and deer mortality during capture and transportation would be high and deer mortality after relocation has ranged from 25-89% (Jones and Witham 1990, Mayer et al. 1993 ). Although relocated deer usually do not return to their location of capture, some do settle in familiar suburban habitats and create nuisance problems for those communities (Bryant and Islunael 1991). High mortality rates of relocated deer, co~nbined with the manner in which many of these ani~nals die, make it difficult to justify relocation as a humane alternative to lethal reinoval methods (Bryant and Ishmael 1991). Chemical capture tnethods require specialized training and skill. A primary limitation of darting is the li~nited range at which deer can be effectively hit which is generally less than 40 yards. With modern scoped rifles, however, a skilled sharpshooter can hit the head or neck of a deer for a quick kill out to 200 yards and beyond. Thus, chemical capture is far less efficient, more labor intensive, and much more costly than removal with rifles. For these reasons, Alternative 3 is not the preferred alternative. Alternative 4. Live capture using trails or chemical immobilization followed by euthanasia. This alternative would involve the same capture techniques as described in Alternative 3 but would involve euthanizing the captured deer instead of relocating them to another area. Deer would be euthanized by chemical means or by a shot to the brain. The City is already planning to conduct this type of action in certain areas in accordance with its Management Plan. Similar to Alternative 3, even though WS can propose and consider this alternative, the City could reject a proposal for WS to conduct this type of action and still conduct sharpshooting using its own personnel or by hiring an outside entity. Live capture is more expensive and time-consuming to conduct than shooting and is generally less effective than shooting to reduce deer numbers in a given area. Also, it is probable that deer captnred and/or euthanized by chemical means cannot be used for human consmnption and could therefore not be donated to charitable institutions for distribution to the needy. For these reasous, Alternative 4 is not the preferred alternative. ALTERNATIVES CONSIDERED BUT NOT IN DETAIL, WITH RATIONALE Eradication. This alternative would resnlt in the complete eradication of deer from tile city limits of Iowa City. It was not considered in detail because it is currently not an option that the City is willing lo consider, nor would it be allowed by the IDNR. Eradication is most likely not desired by most city residents as well. Eradication is also not practical to achieve in most siltrations. Use of Regulated Hunting as a Deer Management Tool. Sport hunting by private individuals regulated by wildlife mauagen~ent agencies can be an effective deer population management tool and can be one of the most efficient aud least expensive techniques for removing deer iu some situations (NH G&F 1988). TIle City has determined that sport buuling with firearms should not be allowed within the citx; limits because of safety concerns. However, the City's Deer USDA. APHIS, WS Environmental Assessment Deer Population Reduction m Iowa C~ty, Management Plan states that bowhunting, wtfich involves the use of short range archery equipment, could be allowed by the City following the initial reduction in deer numbers. The limitations of archery are: (1) it can only be used at a fraction of the range of center-fire rifles (40 yards maximum compared to more than 200 yards for rifles); (2) it is less accurate than rifle shooting; and (3) although well-placed arrows with sharpened broadhead tips generally result in quick kills, the almost instant kills that occur when head/neck shots from center-tire rifles are not possible, and bow- killed deer generally travel a short distance before expiring which means considerable time is required to track and recover the deer carcass. For all of the above reasons, it is difficult to effectively reduce a deer population with bowhunting. Therefore, this alternative was not considered in detail in this EA. Supplemental Feeding. Supplemental feeding would involve providing acceptable deer foods (e.g. corn or a balanced ration diet) either during certain annual periods when deer browsing on ornamental plants and flowers is most severe, or on a year-round basis. This alternative was not considered in detail because (1) deer numbers would most likely continue to grow, perhaps to a level even higher than what would occur without such feeding, requiring increased costs for supplemental feed, and increasing the occurrence of deer-vehicle collisions and the risk of human exposure to Lyme Disease, and (2) it is not part of the Iowa City Deer Management Plan and would therefore be rejected. Population Stabilization Through Birth Control. Deer would be sterilized or contraceptives administered to limit the ability of deer to produce offspring. Contraceptive measures for deer can be grouped into four categories: surgical sterilization, oral contraception, hormone implantalton, and immunocontraception (the use of contraceptive vaccines). These techniques would require that deer receive either single, multiple, or possibly daily treatment to successfnlly prevent conception. The use of this method would be subject to approval by Federal and State Agencies. This alternative was not considered in detail because: (1) it would take a number of years of implementation before the deer population would decline to the City'.s goal of 35/mi2. and, therefore, damage would continue at the present unacceptable levels for a number of years; (2) surgical sterilization would have to be conducted by licensed veterinarians, would therefore be extremely expensive, and has thus been rejected as an alternative by the City; (3) it is difficult to effectively live trap or chemically capture the number of deer that would need to be sterilized in order to effect an eventual decline in the population; (4) no chemical or biological agents for contracepting deer have been approved for use by State and Federal regulatory authorities. Requiring Nonlethal Methods Only. This alternative would require that WS implement only nonlethal strategies or methods, or require the City or property o~vners to implement them without conducting any lethal removal of deer. This alternative was not considered in detail because the City has decided that nonlethal ~nethods are an important co~nponent of an overall integrated deer management strategy but that they are not likely to reduce all types of damage to acceptable levels for reasons presented above. WS agrees with this determination. WS is not a regulatory program. Therefore, WS could make this recommendation but has no authority to require the City or property owners to iinplement any specific methods or groups of methods. Requiring Nonlethal Methods be Used Prior to Using Lethal Methods. This alternative would require that WS implement nonlethal strategies or methods, or require the City or property owners to implemeut them, and determine that they are unsuccessfid before allowing or using lethal removal of deer by WS. This alternative was not considered in detail for the same reasons stated in the previous paragraph. AFFECTED ENVIRONMENT The area of the proposed action is within four defined areas within tile city of Iowa City, Iowa. These areas have been identified by the Iowa City Deer Task Force and the City as target areas for reduction in deer numbers, and are shown in Appendix A. At present, sharpshooting is planned to be condncted in up to four of the fifteen areas designated by the City as deer management districts. Those four areas are the South Peninsula, the HickorS' Hill/ACT, the Dnbuque-to- Dodge, and the Dubuque-to-Hx~3'-1-(north of 1-80) and are shown in cross-hatching in Appendix A. TIle South Peninsula area is city-owned property in which access by unauthorized people can be controlled. In that area. sharpshooing Mll only occur within the "sharpshootiug zone" as designated in the Iowa City Deer Management Plan (i.e., the southern tip of the South Peniusula area). The area is bounded ou three sides by the Iowa River and there arc no homes in the area. U,S'DA, tIPHIS, kVS Environmental Assessment Deer Population Reduction in Iowa City, The Hickory Hill/ACT area is comprised primarily of come conunercial property development and farm and pasture land. Opportunities to establish sharpshooting sites in rids area are more likely due to its relatively uninhabited characteristics. WS would only conduct shooting in this area on properties for which signed agreements from landowners authorizing the activity have been obtained. The Dubuque-to-Dodge area consists of primarily residential subdivisions interspersed with undeveloped wooded and/or open areas. Due to the density of homes in this area, opportunities for establishing sites for sharpshooting are expected to remain very limited. At this time, the city plans to attempt to reduce deer numbers in this area by live trapping and euthanasia. The Dubuque-to-Hwy-l-(north of 1-80) area also has residential subdivisions but at a lower density than the Dubuque-to-Dodge area. Opportumties for establishing sites for sharpshooting are similarly expected to remain very limited. At this time, the city plans to attempt to reduce deer numbers in this area by live trapping and euthanasia. ENVIRONMENTAL CONSEQUENCES This section presents the expected consequences of each alternative on each of the issues analyzed in detail. Alternative 1. Removal of deer by sharpshooting (The Proposed Action). Effects on Deer Populations. Up to 240 deer could be killed by WS under this alternative during January- February 1999, with the possibility that additional numbers of deer could be killed in the area in the future if determined necessary by the City and if permitted by the IDNR. The effect would be to reduce deer in each of the targeted areas from their current levels to about 35 deer/mi2. Thus, deer would continue to be present in the area although at lower numbers (approximately 550). This action would have no effect on deer populations in other areas of the State. Effects on Nontarget Species Including T&E Species. The method of sharpshooting is virtually 100% selective for target species because shooters will only fire when a target animal has been positively identified. Them is perhaps a small risk that a nontarget wild animal such as a cottontail rabbit could be inadvertently struck by a bullet that ~nisses or passes through a targeted deer; however, the risk is insignificant. The IDNR and U.S, Fish and Wildlife Service has reviewed the proposed deer management program and have concurred that no T&E species would be adversely ,affected (see Appendix B). Effects ou Human Safety. The risk of a stray bullet inadvertently striking a tnember of the public is virtually eliminated by precautionary measures in place as described in the proposed action (shooting at a downward angle from elevated positions, positively identifying target animals before shooting, using rifles that fire single projectiles per shot~ restrictions on public access to shooting areas by the City). A formal Risk Assessment in the programmatic EIS determined that no probable risk to the public or to nontarget animals is expected from WS use of firearms CLISDA 1994, Appendix P). There is a small risk of injury to personnel who are shooting in tile rare event that a mal~mction of a firearm occurs (e.g., obstructed barrel). This risk is mini~nized by using traitled and experieuced personnel. A positive effect on human safety and health would rcsnlt frotn a reduced risk of deer-vehicle collisions, and reduced risk of human exposure to Lyme Disease. Hnmaneness of Methods to be used. WS personnel will strive for head and neck shots when shooting deer to achieve quick kills. This is the most hu~nane method of shooting that is practically available under field conditions and would minimize pain and suffering of the deer that are removed. Experience has shown that head or neck shots result in ahnost immediate death which aligns closely with principles of euthanasia described by the American Veterinary Medical Association. Some persous will still view this method as inhumane, however. Fewer deer would be iujnmd or killed by vehicle collisions under this alternative which could be viewed as a positive effect ou humaneness. USDA. APH1S. WS Environmental Assessment Deer Population Reduction m Iowa City, 1A Effects on Urban Landscaping and Native Vegetation. Positive impacts would be the reduction of damage to landscaping and eliminating or substantially reducing the problem of overbrowsing by deer on native vegetation. Effects on Aesthetics and Human-Affectionate Bonds with Individual Deer. Some persons would feel their interests in viewing deer are harmed by this action because deer numbers would be reduced. However, deer would still be present for viewing in the area, although at reduced numbers. If there are some people who believe they have developed affectionate bonds with individual deer, and if those particular deer end up being among those removed by the action, they may feel sadness and perhaps anger. Alternative 2. No Action (by Wildlife Services). Effects on Deer Populations. If WS takes no action to assist in removing deer in this situation, the City would likely train personnel to conduct sharpshooting or hire an outside entity to conduct it. In that case, the impacts on the deer population would be similar to the proposed action. If the City decides it cmmot conduct or hire another entity to conduct sharpshooting, then it is likely that deer numbers will continue to increase, perhaps to the point that they significantly exceed the BCC, at which point the population would likely decline due to starvation and increased disease problems. Effects on Nontarget Species Including T&E Species. As stated previously, if WS takes no action to assist in removing deer in this situation, the City would likely train personnel to conduct sharpshooting or hire an outside entity to conduct it. It is unlikely that the risk to nontargets or T&E species would be significantly greater under this alternative than under the proposed action, if the same precautionary measures employed by WS were followed. If no reduction in the deer population is achieved, the population would retnain high and/or continue to increase which could have detrimental effects on intermediate canopy-nesting bird species as shown by DeCalesta (1994). Effects on Hmnan S,'ffeW. As stated previously, if WS takes no action to assist in removing deer in this sitnation, the City would likely train personnel to conduct sharpshooting or hire an outside entity to conduct it. Safety risks to the public or to City personnel using firearms could be greater or about the same as the proposed action depending on the level of experience and training of the personnel who would be using firearms. The risk of deer-vehicle collisions, and reduced risk of hmnan exposure to Lytne Disease would probably be about the same as the proposed action unless the City was unable to conduct or contract sharpshooting, in which case the risk of vehicle collisions and Lyme exposure would probably escalate with increasing deer numbers. Humaneness of Methods to be nsed. It is assumed that sharpshooters employed by the City in the absence of WS involvement would also strive for head and neck shots when shooting deer to achieve quick kills. This is the most hnmane ~nethod of shooting that is practically available and will minimize pain and suffering. humaneness would be similar to the proposed action. If they are relatively inexperienced or lack training, body shots (which are a larger, easier-to-hit target) are more likely to be taken which may resnlt in kills that are not as instantaneous as head/neck shots. Some people would view that result as less humane than the proposed action. Also, a greater number of deer would be injured or killed by vehicle collisions under this alternative than under the proposed action. Effects on Urban Landscapin~ and Native Vegetation. Because the City is likely to conduct or contract sharpshooting in the absence of involvement by WS, effects on these resources would probably be about the same as under the proposed action. If the City was unable to conduct or contract sharpshooting, then deer damage wonld likely increase over current levels as the poptfiation continued to increase. Effects on Aesthetics and Human-Affectionate Bonds with Individual Deer. Because the City is likely to conduct or contract sharpshooting in the absence of involvement by WS, effects on these issnes would probably be about the same as under the proposed action. If the City was unable to conduct or contract sharpshooting, then if there were persons who believed they have developed affectionate bonds with individual deer, those persons xvould be less likely to feel their interests were being adversely aflbcted. USDA..4PHIS. WS Environmentol Assessment Deer PopulaHon Reduction in Iowa City. IA Alternative 3. Live capture using traps or chemical immobilization followed bv relocation. Effects on Deer Populations. WS use of these methods would be substantially more expensive for the City than a sharpshooting program, and might be impossible to implement if the IDNR could not approve relocation sites for the deer. In that case, the City would likely refuse to use WS assistance and would employ City personnel or an outside contractor to conduct sharpshooting, which would result in impacts on the deer population that would be similar to the proposed action. If the City elected to use WS assistance, then it is probable that live capture would fail to meet the objective, and deer numbers would continue to increase, perhaps to the point that they significantly exceed the biological carrying capacity. At that point, the population would likely decline due to starvation and increased disease problems. If the only sites available for relocation already have ltigh deer densities, then adding more deer to those local populations could result in exceeding the BCC, which could cause such populations to decline. Effects on Nontarget Species Includin~ T&E Species. The risk to T&E and other nontarget species would be virtually nonexistent which is about the same as the proposed action. Increasing deer numbers in areas to which captured deer are relocated could have detrimental effects on intermediate canopy~nesting bird species as shown by DeCalesta (1994). Effects on Hmnan Safety. This alternative would be viewed by some people as posing less safety hazard to the public because no shooting with center-fire rifles would occur. However, handling numerous deer alive in traps and/or using chemical capture dart guns could pose a greater hazard of iujury to project personnel. The risk of deer-vehicle collisions and of human exposure to Ly~ne Disease would probably become worse in the area to which the deer were relocated. If the City rejected this alternative and conducted or contracted sharpshooting in the absence of involvement by WS, then effects on these resources would probably be about the same as under the proposed action. Humaneness of Methods to be used. Although live trapping is often perceived as more humane than shooting with rifles, captured deer sometimes experience injuries when they struggle to escape the trap. Darting deer to inject tranquilizer drags is also frequently perceived as more humane than shooting because the animal appears to merely fall asleep or appears tranquil after being immobilized. However, some degree of stress is still experienced by the animal which would be viewed by some persons as inhu~nane treatment. Nevertheless, because the deer would be relocated alive, some people would perceive this alternative more humane than sharpshooting. However, if relocated deer starve because of overpopulation at the new location, then suffering of the relocated deer would probably be greater than if they were killed by sharpshooting (Bryant and Islunael 1991; Jones and Witham 1990; Mayer et al. 1993). Since this alternative would likely not be as successful in reducing deer numbers as the proposed action, more deer would be injured or killed by vehicle collisions. Effects on Urban Landscapin~ and Native Vegetation. This alternative would likely result in less reduction in damage to urban landscaping and native vegetation in the City because it is less likely to be effective in reducing deer numbers. Adverse effects to one or both of these types of resources in the area to which the deer are relocated would likely increase because of greater deer numbers. If the City rejected this alternative and conducted or coutracted sharpshooting in the absence of involvement by WS, then effects on human health and saleS, would probably be about the same as under the proposed actiou. Effects on Aesthetics and Hnman-Affectionate Bonds with Individnal Deer. If there are people who believe they have developed affectionate bonds with individual deer, they would probably view the removal of such deer by live capture and relocation to auother area as more acceptable than killing them by sharpshooting under the proposed action. Nevertheless, those persons could be deprived of further opporlunities to view those specific deer. Opportunities to viexv other deer would still be present for people who aesthetically value deer observation although at lower numbers. similar to the proposed action. If the City rejected this alternative and conducted or contracted sharpshooting in the absence of involvement by WS, then effects on these issues would probably be about the same as under the proposed action. USDA. AfJHIS, 1478, Environmental Assessment Deer Population Reduction in Iowa City, IA Alternative 4. Live capture using traps or chemical iramobilization followed by euthanasia. Effects on Deer Populations. Similar to Alternative 3, WS use of these methods would be substantially more expensive for the City fixan a sharpshooting program. As stated previously, the City is already planning to conduct this type of activity under their Deer Management Plan and has determined that this method alone is not sufficient to reduce deer numbers to their stated goal. Therefore, the City would likely refuse to use WS assistance and would employ City personnel or an outside contractor to conduct sharpshooting, which would result in impacts on the deer population that would be similar to the proposed action. If the City elected to use WS assistance, then it is probable that live capture alone would fail to meet the City's management objective. Deer numbers would likely continue to increase, perhaps to the point that they exceed the biological carrying capacity, at which point the population would likely decline due to starvation and increased disease problems caused by poor nutrition. Effects on Nontarget Species Including T&E Species. The risk to T&E and other nontarget species would be virtually nonexistent which is about the same as the proposed action and Alternative 3. Effects on Human Safety. Similar to Alternative 3, this alternative would be viewed by soxne people as posing less safety hazard to the public because no shooting with center-fire rifles would occur. However, handling numerous deer alive in traps and/or using chemical capture dan guns could pose a greater hazard of injury to project personnel than the proposed action. Because this alternative is less likely to meet the management objective for deer numbers, the risk of deer-vehicle collisions and of human exposure to Lyme Disease would probably remain higher than risks following implementation of the proposed action. If the City rejected this alternative and conducted or contracted sharpshootiug in the absence of involvexnent by WS, then effects on human health and safety would probably be about the stone as under the proposed action. Humaneness of Methods to be used. Although live trapping is often perceived as more humane than shooting with rifles, captured deer sometimes experience injuries such as broken legs or contusions fithey struggle to escape the trap (Jones and Witham 1990, Mayer et al. 1993). Since the deer would be euthanized anyway, and becanse sharpshooting in which head/neck shots are performed generally results in instantaneous death of the target animal, this alternative could actually result in more stress and suffering than the proposed action. Darting deer to inject tranquilizer drugs would probably be perceived as. more humane than shooting because the animal appears to merely fall asleep or appears tranquil after being immobilized. However, some degree of stress is still experienced by the animal prior to euthanization. Therefore, sharpshooting in which head/neck shots are performed may not result in more overall animal stress and suffering than that which would occur under this alternative. Since this alternative would likely not be as successtiff in reducing deer nmnbers as the proposed action, more deer would be injured or killed by vehicle collisions. Effects on Urban Landscaping and Native Vegetation. This alternative would likely. result in less reduction in damage to urban landscaping and native vegetation in the City because it is less likely to be effective in reducing deer numbers. If the City rejected this alternative and conducted or contracted sharpsl~ooting in the absence of involvement by WS, then effects on these resources would probably be similar to the proposed action. Effects on Aesthetics and Hnman-Affectionate Bonds with Individual Deer. If there are people who believe they have developed affectionate bonds with individual deer, they would probably view the removal of such deer by live capture followed by euthanasia to be more acceptable than killing then~ by sharpshooting. However, they would likely still experience sadness and perhaps auger in knowing that those specific deer were being killed. Opportunities to view other deer wonld still be present for people xvho aesthetically value deer observation although at lower numbers, similar to the proposed action. If the City rejected this alternative and conducted or contracted sharpshooting iu the absence of involvement by WS, then effects on these issues wonld probably be similar to the proposed action. CUMULATIVE IMPACTS USDA, APHIS, WS Environmental Assessment Deer Populatton Reduction in Iowa City, IA No significant cumulative environmental impacts are expected from any alternative with the possible exception of Alternative 3. If Alternative 3 is adopted, relocated deer may cause significant environmental effects in the area to which they would be relocated if deer numbers in those areas are already at or near BCC. With regard to the Proposed Action or Alternative 4, the lethal removal of up to 240 deer from the current population of more than 800 within the urban areas of Iowa City would have no significant impact on deer populations in Iowa City. This lethal removal would be approximately a 30% reduction in the City's deer population, and, as mentioned earlier, the latest survey indicated that the Iowa City deer population increased by 50% over the last two-year period. The decision to reduce the deer populatoin by this amount is supported by the IDNR, which, as the agency with responsibility for managing deer in the State, maintains complete control over the number of deer to be killed through its permit system. No risk to public safety is expected because only trained and experienced sharpshooters will be allowed to participate in shooting, and precautionary procedures have been established to virtually eliminate the chance of stray bullets endangering. members of the public. Although some persons will likely remain opposed to the lethal removal of deer, the analysis in this EA indicates that such removals will not result in significant cumulative adverse impacts on the quality of the human environment. SUMMARY OF IMPACTS OF ALTERNATIVES FOR EACH ISSUE The folloxving table is a comparison of the alternatives and enviromnental consequences (impacts): AIt. 1 -- WS AIt. 2 -- No Issues/Impacts sharpshooting Involvement by WS Deer Populations (in Iowa City) Deer Populations (in other areas) Nontarget Species T&E Species ltuman Safety I htlnaHCHCsS Population reduced and sustained at lower level. No probable effect. If City conducts/hires sharpshooting, same as AIt. 1. If City does not, popn. stays at current level or increases further. No probable effect. No probable direct effect. No probable direct effect. Possible adverse indirect effect on certain bird species if City unable to reduce/control deer numbers w/o WS. No probable effect. No probable effect. No probable direct No probable direct negative effect. Positive negati;ce effect. If City effect ffo~n reduced conducts/hires deer-vehicle collisions sharpshooting, then and reduced risk of positive effect from Lyme Disease. reduced deer-vehicle collisiotts and reduced risk of Lyme Disease. Some people will view as inbumane. Otbers will view as more If City conducts,qfires sharpshooting, same as fiat. 1. If City does not. Alt. 3 -- Live Alt. 4 -- Live Capture/Relocate Capture/Euthanize by WS by WS If City conducts/hires If City conducts/hires sharpshooting, same as sharpshooting, san~e as All. 1. IfCity does not, All. 1. ffCity does not, popn. reduced but not popn. reduced but not as much as under All. 1. as much as under fiat. 1. If City rejects Alt. 3 by No probable effect. WS, no probable effect. If City accepts, popn. in relocation area adversely aft~cted if BCC exceeded. No probable direct No probable direct effect. Possible adverse effect. Possible adverse indirect eft~ct on certain indirect effect on certain bird species in area of bird species if deer relocated deer, and in numbers stay high or the City if deer numbers continue to increase. stay high or continue to increase. No probable effect. No probable effect. No probable direct negative effect. Positive effect in City from reduced deer-vehicle collisions and reduced risk of LSqne Disease, but not ,'ks great as fiat. 1. Possible increased risk of deer-vehicle collisions and Lyme iO relocatiou area. No probable direct negative effect. Positive effect from reduced deer-vetficle collisions and reduced risk of L>~ne Disease, but not as great as All. 1. Some people will view as more humane than fiat. 1 unless popn. in Some people will view as more humane than fiat. 1. Aclual USDA, APHIS, WS Environmental Assessment Deer Population Reductmn m Iowa City, IA Issues/Impacts Urban L,'mdscaping Native Vegetation 4.estl~etics (of viewing deer) Hun~an-Afl~ctionate Bonds wilh Individual Deer Alt. 1 -- WS sharpshooting humane than starvation, less humane than capture/rehication, similar humaneness to capture/euthanization. Fewer deer would be injured or killed by vehicle collisions. Positive effect due to reduction in deer browsing. Positive effect due to reduction in deer browsing. Some~vhat negative effect. Deer still available for viewing but at lower numbers. Somewhat negative effect. People with affectionate bonds will be saddened/angered at loss of certain individual deer. Alt. 2 -- No Involvement by WS some people will view as more humane. Others will view as less humane if starvation occurs. More deer would be injured or killed by vehicle collisions. If City conductsAtires sharpshooting same as Alt. 1. If City does not, browsing damage will continue at current level or increase. If City conducts/hires sharpshooting, same as Alt. 1. If City does not, browsing damage will continue at current level or increase. If City conducts/hires sharpshooting, same as Alt. 1. it'City does not, deer viewing opportunities will remain high. If City conducts/hires sharpshooting, same as Alt. 1. If City does not, people with affectionate bonds will be less affected by loss of certain individual deer. Alt. 3 -- Live Capture/Relocate by WS relocation area becomes too high and deer starve. Possibly more deer would be injured or killed by vehicle collisions than under AlL 1. Some positive effect but less than Alt. 1. Positive effect in City but not as great as Alt. 1. Possible severe negative effect in area to which deer are relocate& If City conducts/hires sharpshooting, same as Alt. 1. If City does not, deer viewing opportunities will remain high, but not as high as Alt. 1. If City conducts/hires sharpshooting, same as Alt. 1. If City does not, people with affectionate bonds will be less affected by loss of certain individual deer. All. 4 -- Live Capture/Euthanize by WS stress/suffering of individual animals similar to or greater than Alt. 1. Possibly more deer would be injured or killed by vehicle collisions than under All. 1. Some positive effect but less than All. 1. Positive effect in City but not as great as Alt. 1. If City conducts/hires sharpshooting, same as Alt. 1. If City does not, deer viewing opportunities will remain high, but not as hjghasAIt. 1. Similar effect as Alt. 1. LIST OF PERSONS AND AGENCIES CONSULTED The following Federal, State. and county. agencies, and interested organizations were contacted during preparation of this EA. Polk Co. Deer Task Force Iowa City Deer Task Force Iowa Dept. of Transportation Iowa Farm Bureau Linn County Deer Management Task Force Vern Fish, Harmran Reserve Nature Center Willie Suchy, Iowa Dept. of Natural Resources Allen Farris. Iowa Dept. of Natural Resources ~ 7SDA. APHIS. WS Envtronmental Assessment Deer Popularton Reductton m Iowa City. IA Jerry Bade, U.S. Fish and Wildlife Service Kim Bogenshutz, Iowa Dept. of Natural Resources Ron Fort, Iowa City Police Department Jeff Telleen, Iowa Dept. of Natural Resources Tim Thompson, Iowa Dept. of Natural Resources Jim Jansen, Iowa Dept. of Natural Resources Jim Mertens, U.S. Dept. of Agriculture LITERATURE CITED AND REFERENCES Bornford, M. and P. H. O'Brian. 1990. Sonic Deterrents in Animal Damage Control: A Review of Device Tests and Effectiveness. Wildl. Soc. Bull. 18:411-422. Bryant, B. K., and W. Islunael. 1991. Movement and mortality patterns of resident and translocated suburban white-tailed deer. Pages 53-58 in L.W. Adams and D.L. Leedy, eds. Wildlife conservation in metropolitan environments. Natl. Inst. Urban Wildl. Symp. Ser. 2, Columbia, Md. Danielson, B. J. and M. W. Hubbard. 1988. A literature review for assessing the status of current methods or reducing deer-vehicle collisions. Final report for The Task Force on Animal Vehicle Collisions, Imva Department of Transportation, and Iowa Department of Natural Resources. 25pp. Davidson, W.R. and V.F. Nettles. 1997. Field manual ofwildlife diseases in the southeastern United States. 55 pp. DeCalesta, D. 19.94. Effect of white-tailed deer on songbirds withiu managed forests in Pennsylvania. J. Wildl. Manage. 58(4):711-718. Decker, D. J., and K. G. Purdy. 1988. Toward a concept of wildlife acceptance capacity in wildlife management. Wildl. Soc. Bull. 16:53-57. Deer Management Plan -- Iowa City. 10 pp. Jones, J. M. and J. H. Witham. 1990. Post-translocation survival and movements of metropolitan white-tailed deer. Wildl. Soc. Bull. 18:434-441. Kroll, J.C, P.J. Behrman, and W.D. Goodnun. 1986. Twenty-seven years of overbrowsing: implications iu white-tailed deer management. Pages 6-7 i~3 The Ninth Annual Meeting of the Southeast Deer Study Group. Gatlinburg, Tennessee. Magnarelli, L.A., J.F. Anderson, and W.A. Chappell. 1984. Antibodies to spirochetes in xvhite-tailed deer and prevalence of i~ffectcd ticks froin foci of Lyme Disease in Connecticul. J. Wildl. Dis. 20:21-26. Mason, J.R., Editor. 1997. Repellents in wildlife n~anagemcnt. USDA, National Wildlife Research Center, Fort Collins, CO. 447 pp. Mayer, K. E., J. E. DiDonato, and D. R. McCullough. 1993. California urban deer management: Two case studies. pp. 17-18 in: Urban Deer Symposium. St. Louis, MO 54 pp. USDA, APHIS, WS Environmental Assessment Deer Population Reduction in Iowa City, IA NHG&F (New Hampsltire Game and Fish). 1988. An Evaluation of Deer Management Options. CT Dept of Environmental Protection, Wildlife Bureau. Revised and Reformatted, NH Game & Fish Dept., 1996. 16 pp. O' Bryan, M. K. and D. R. McCullough. 1985. Survival of black.tailed deer following relocation in California. J. Wildl. Manage. 49:115-119. Strole, T.A., and R. C. Anderson. 1992. White-tailed deer browsing: Species preferences and implications for central Illinois forests. Nat. Areas J. 12: 139-144. USDA (U.S. Department of Agriculture), Animal and Plant Health Inspection Service (APHIS), Animal Damage Control (ADC). 1994. Animal Damage Control Program, Final Environmental Impact Statement. Anim. Plant Health Inspection Serv., Ani~n. Damage Control. Hyattsville, MD. Volume 1, 2 & 3. Waller, D. M., and W. S. Alverson. 1997. The white-tailed deer: A keystone herbivore. Wild. Soc. Bull. 25:217-226. Wildlife SocieB., Bulletin, Special Issue - Deer Overabundance. Volume 25, Number 2, Summer 1997. 596 pp. USDA. APHIS, WS Environmental Assessment Deer Population Reduction in Iowa Cay, IA Iowa City / Coralville 1997 Deer Survey Irfformatiou An aerial surley by helicopter was cenducted 31 January 1997 under the following co :~ditions: Tempermint= 45 &gre~ F W'md 15 to 30 mph SW Sky Clcaz & sunny Snow cover 5 inches and melting Conditions w~r~ good to ~ but kigh tcrnpcrai~cs lead to rockLug sno~'. Fzso ~ H~S ~H965 to 1st (N~ ~H965 to 1st (S) So. Peninsula Finkbine Clear Ck West '7' Clear Ck East Willow Ck !iowa River (S) _ =Hickory Hilb' ACT Dubuque t~ Dodge · "' !DuDuque to Hwy 1 (N of 1-80) iManvifie East IC SE IC TOTAL Acreage ; 2070 1980 1485 590 370 1510 890. Deer:. ST Dee~sq. mi. 35, 11 97 31 49. 280 3 7 720 11 10 1280 65 33 780. 78 64 560 37 43 ' 0. 0. 0 0 0' 0 0 0 O :. -- ............... : ............ '12515= 538. 28 Counts represent the minimum number of dc~ seen on that day. Acreage listed is approximate. Deer/sq. mi. is rmmdsd To the nearest whole number. Willow Creek, Manville, East 1 '2, and SE IC do riot have much vegemiivc cover, so only a qu{ck fly trough was conducted on t-~ese sites. o',(o ul ~ anbury 0 ~ L~ Kenruth / 1S anbnqno [© E W / ~ ~ ~// ~ u'J u!l)~uo~ I 1S ou.'B IS IS iS-a|u-~O q |S ' '~ 2=~GOr, hard St ~ A',, AV Miller Av Jail!iN ^V 0 0 ~a~l ccke St ~uaB 1S JaqaaA USDA. APHIS. Environmental Assessment Deer Population Reductton in Iowa C~ty, IA TERRY E BRANSTAD. GOVERNOR DEPARTMENT OF NATURAL RESOURCES LARRY J. WILSON. DIRECTOR September 28, 1998 John Erb USDAJAPHIS/VVildlife Services Program 7f1 East Lincoln Avenue P.O. Box 844 Ames, Iowa 50010 RE: Preparation of Environd~;~ntab~A'~sessment fd~:Management of Human-Deer Conflicts in Urban. ~e~and~o~irpo%s Dear Mr. Erb: Thank you for,~vjtir)g our comments on the impact of the above referenced project on prot~~pecies and rare natural communities. ' We have re ...... your ative ~ning devices, chemical rare natu~al¥~;~)munit~. While .q~'r data ~'~ not the result o~,.:~:~'~:~ugh field surveys, b~d on the alternative~'~fll ,affect p~ do not recommend field surve' communit)~!~e found dui studies and/or mitigation g or not th~nk the project . =Thus, we or rare phases, 'additional This letter is a record of:: for p~::~'~,,cted :species and rare natural communities for yOUF propo~'~'~ management alternatives. It does not constitute a permit and before proceeding with individual projects, you may need to obtain permits from the DNR or other state and federal agencies. If you have any questions about this letter or if you require further information, please contact Kim Bogenschutz at (515) 281-8675. IOWA DEPARTrvfENT OF NATURAL RESOURCES LJW:ksb 98~487L DOC ~J 7'$'1 F_ L]nc:o4n Avenue (51G) 2;:s~l:so (sl~ 2~1:H fu August 31, 1998 U,S. Fish & Wildlife Service Attn: Field Supervisor 4469 481h Ave. CL' Rock Island. IL 61201 Dear Sir/Madam: No U~h&Vatdlffe~ Consistent with the pmvisiom of the National Environmental Policy Act 6'4EPA). the USDA/AIYlIIS/Wildtife Services Program (hereafter "WS'3 is currently preparing an Envimnmen/al Assessment (EA) for projects in the State'of Iowa related to the managemen~ of human-deer conflicts in urban ms and on airports. The impetus for preparing this EA stems, in part, from an increase in requests for W8 to provide direct operational assistance in problem areas. The proposed alternative (see below) will serve to guide WS' activities in ramraging confncts when our services am requested. WS' activities are undertaken in compliance with relevant laws, regulations, policies, orders, and. procedures, inctudlng the Endangered Species Act. The proposed Mternafivc utilizes an integrated wildlife damage matmgement approach to address probltrns. Specific management teehniqu~g in t~is alternative which WS' employees may employ include: I. Frightening Devices- The proper use of f_tightening devices and harassm~t techniques including sirens, flashing lights, electronic distress sounds, pyrotechnics, Frcopm~e exploders. dogs, and rubber projectiles lured from a shotgun could help reduce con.flicks. These devices. used alor~c or ka conjunction' with one another might keep deer away from corfflict areas. 2. Chemical Repetlents- Chemical repeltents applied to vegetmign (i.e., contact repellm~ks) have been used to discourage de~r from browskqg. Area repellen~, which arc dcslgnd to repel cte~ by odor alone, could be considerad azo'tmd airpaN perimeters. Results of commercially available and "home remedy" deer repellents have met x. Alh varying success. Area repel tents are generally considered less efr%ctive, and the effectiveness of contact repel lents may depend on dccr densities and the availability of alternative Population Reduction ([ct'~al)- Lcthrd control mcdhods could bc used selccti\,ciy to rcmovc dccr ~Et are t:xr~ating haz2rds L~fcty or cau-sip4Z. damage t~a fazility. ~md to reinfc, rcc otl~er methods of maz.u~.acmcm. Lethal management techniques could include (subject to pertinent regulations) capture with subsequent euthanasia and shooting (including the use of archep7 and/or firearms). Additionally, the following methods may be discussed with affected parties; however, implementation of suCh methods would strictly be the responsibility of the appropriate authority. i. Physical Exclusion- Fencing, netting, or other barriers around airports, yards, Parks, individual plants, and high-risk roadways can limit deer access. There are several types of fences that can inhibit deer access (e.g., temporary electric, high tensile electric, woven wire, chain-link, and solid wall fencing). Several types of barriers (e.g., woven wire cylinders) have proven effective in reducing antler-rubbing damage to shrubs and trees. 2. Cultural and Habitat Modifications- Enforcing a "no feeding" policy can help reduce concentrations of deer in urban areas. Modifying habitat utilized by deer may change deer behavior and reduce some deer- human conflicts. This could include reducing vegetative cover, forage crops, or utilizing less palatable landscape plants. It is our opinion that the proposed alternative (and the methods therein) would not affect any endangered species within the State of Iowa - lethal removal is species-specific; chemical repellents are registered with the EPA; and harassment techniques can be implemented in a species-specific manner, in localized areas, and in a non-lethal manner. I would appreciate your response to my conclusion that the proposed action to reduce safety hazards and property damage caused by deer in urban areas and on airports Would not adversely affect endangered species Occurring in the State. Due to the need to process this EA in a timely manner, we respectfully request that we receive your agency's written response within 3 weeks of your receipt of this request. If you have any additional questions, please contact me at the numbers listed on the letterhead. Thank you for your time. Sincerely, .lohn Erb Wildlife Biologist City of Iowa City MEMORANDUM Date: To: From: Re: January 29, 1999 Mayor and City Council Marian K. Karr, City Clerk Council Work Session, January 27, 1999 - 3:05 p.m. in Council Chambers Council present: Lehman Champion, Kubby, Norton, O'Donnell, Vanderhoef, Thornberry. Staff: Atkins, Helling, Karr, Mansfield, Yucuis, Schmadeke, Trueblood, Franklin, Severson, Davidson, Fosse. Tape(s): Reel 99-16, all, Reel 99-17, all. MEETING SCHEDULE Reel 99-16, Side 1 Council agreed to meet with the Planning & Zoning Commission on Monday, February 22, from 4:30-5:30 p.m., and the Senior Center Commission on Monday, February 8, from 5:30-6:30 p.m. Regular work sessions will follow each meeting. Budget work session Tuesday, February 2, 6:00 p.m. AID TO AGENCIES Reel 99-16, Side 1 Council concurred with the recommendations submitted by Council Members Kubby and Champion dated 1/21/99. FY2000-2002 BUDGET DISCUSSION Reel 99-16, Side 1 City Manager Atkins, Finance Director Yucuis, PW Director Schmadeke, City Engr. Fosse, PCD Director Franklin, P&R Director Trueblood, Budget Analyst Mansfield, JCCOG Adm. Davidson, and JCCOG Human Service Coordinator Severson facilitated discussion and presentations regarding the FY2000-2001 proposed capital improvements projects. After discussion Council agreed to delete the following projects from the FY2000-2001 budget. G.O. Financing 01 Benton Street $2,400,000 00 Iowa Jet Service 300,000 00 Burlington Bridge 800,000 00 Airport North Commercial Park 1,200,000 00-01 Highway 6 Improvements 1,000,000 O0 Longfellow Street Ped. Trail 100,000 00 Mormon Trek/Alley Lane Storm Sewer 500,000 00 Peninsula Park 400,000 00 Tennis Court Lights 80,000 01 Cemetery Building 50,000 01 Court Hill Trail 225,000 01 Gilbert/Bowery Intersection 350,000 Adjourned: 5:55 p.m. clerldrninl012799.doc Marilyn K. Austin Phone: CPC Administrator 1061 Court Avenue, Box 147 Fax: Marengo, IA 52301 / January 22, 1999 ChiefR. J. Winkelhake Iowa City Police Department 410 Washington Street Iowa City, IA 52240 Dear Chief Winkelhake: 319/642-5573 319/642-7757 I am writing to express my appreciation for the assistance I received from one of your officers yesterday, 1/21/99. I am Director of Iowa County Social Services and I was transporting a 25-year-old mentally retarded man from a hearing at the Iowa County Courthouse to a residential facility in Mediapolls, Iowa. After a short stop in Iowa City for the young man to visit his mother, he refused to get back in my car to finish the trip to Mediapolls. His mother and I worked for over 30 minutes to convince him to get into the car. We were not successful. He was becoming pretty agitated and was threatening to "run away." I called your agency, and soon Officer Cox arrived. Within five minutes he had James back in the car and calmed down. I felt compelled to write because of the expertise Officer Cox exhibited in working with James. He was firm but did not make James feel defensive or threatened. I expect this of people who work full time with disabled adults, but was amazed that your officer was so skilled in this area. I do want to add that it wasn't just being intimidated by the uniform that compelled James to cooperate. He has been taught not to respect law enforcement. His brother and father are currently in the Iowa County jail, his father for assaulting an officer. I thanked Officer Cox at the scene, but I would appreciate very much if you would again express my gratitude to him for bringing this situation to the best possible solution. Sincerely, IOWA COUNTY SOCIAL SERVICES Marilyn K. Austin Director :jm /-¢ 5'{/% CITY OF IOWA CITY CITY OF I0 WA CITY FY99 COMPARISON OF BUDGET TO ACTUAL REVENUES, EXPENDITURES AND CASH POSITION FOR OPERATING FUNDS FOR THE SIX MONTHS ENDING DECEMBER 31, 1998 SECOND QUARTER REPORT ENDING DECEMBER 31, 1998 ANALYSIS OF REVENUES AND EXPENSES COMPARED TO BUDGET The General Fund revenues have been summarized into nine (9) major revenue categories. The analysis of each category follows. General Fund Year to Date Budqet Analysis: Property Taxes - Includes the General Fund (8.10), Transit (.95) and Library (.27) levies. The majority of property tax revenue is received twice a year, approximately 50% in October and 50% in April. This coincides with the due date of property tax bills from property owners. ~7,948,968, or 52% of the FY99 budget of $15,401,229 has been received as of 12-31-98 compared to $7,648,386 or 51% of the FY98 total actual at 12-31-97. I expect to receive at least the budgeted amount by year end. Property Tax Transfer - Employee Benefits - This property tax revenue source is receipted in the Employee Benefits Fund and then transferred to pay for benefits of employees (employer share of FICA, IPERS & Police and Fire Pension contributions; health premiums, etc.) in the general fund. Transfers totaling $1,81 6,517 or 50% of the FY99 budget of $3,647,924 were transferred in as of 12-31-98 compared to ~1,316,481 or 37% of the FY98 total actual at 12-31-97. I expect to receive at least the budgeted amount by fiscal year end. Road Use Taxes - This is a gas tax that is received by the State of Iowa, paid to the City on a per capita basis, receipted into the City Road Use Tax Fund and then transferred to the General Fund to pay the actual cost of the Traffic Engineer and Streets Division less other revenues received by these departments. Transfers totaling $1,291,945 were 45% of the FY99 budget of ~2,889,044 compared to ~1,301,270 or 49% of the FY98 total actual at 12-31-97. At this point I expect to receive the budgeted amounts by fiscal year end. State Funding - This revenue sou. rce, which comes from the State of Iowa, consists of state aid, personal property replacement tax (flat $ amount), and bank franchise tax. Except for the bank franchise tax, the State remits these revenues to the City in two equal installments, one in December and the-other in March. Bank franchise tax totaling ~ 17,100 is 17 % of the FY99 budget of $100,000, and $40,516 less than the same time last year. I expect to receive up to the budgeted amount by fiscal year end. Charqeback of Services - This revenue source consists of administrative charges to the Enterprise Funds (Ex.: Water, Parking, Sewer, etc.)for services provided in the Finance and Public Works Administration Departments, City Attorney chargeback, use of the Document Services Division, use of Central Services and Cable TV transfer to Library. The Administrative expense charges to the Enterprise Funds and the Cable TV chargeback are calculated during the budget process and then transferred to the General Fund proportionally each month. The City Attorney, Document Services and Central Services chargeback is based on actual use. $504,635 or 47% of the FY99 budget of $1,068,207 has been received as of 12-31-98. I expect to receive up to the budget amount by fiscal year end. Page 1 of 26 Fines, Permits, and Fees - This category includes quite a variety of different revenue sources. The largest are Recreation fees, building and housing permits and inspections, $5 parking fines, and magistrate court fines. Overall, fines, permits and fees total $1,156,726 or 51% of the FY99 budget of 82,255,663. I expect to receive up to the budgeted amount by fiscal year end. Recreation Fees totaling 8216,234 are 34% of the FY99 budget of 8642,513 and 89,646 less than the same time last year. Building Permits and Inspection fees totaling 8257,569 are 61% of the FY99 budget of 8424,740 and are 89,798 less than what was collected for the same time period last year. Parking Fines totaling 8228,637 are 50% of the FY99 budget of 8455,000 and ,620 more than the same time period last year. Housing Permits and Inspection fees totaling 890,450 are 64% of the FY99 budget of 8140,400 and 812,198 more than the same time period last year. Magistrate's Court revenues totaling $112,172 are 71% of the FY99 budget of 8159,000 and 811,670 more than the same time period last year. All other fines, permits and fees totaling 8251,664 are 58% of the FY99 budget of 8434,010 and 87,851 less than the same time last year. Contractual Services - Overall, contractual services totaling 8993,822 are 83% of the FY99 budget of 81,191,008 I expect to receive at least the budgeted amount by fiscal year end. The University Fire Contract payment is received in the first quarter of each year based on actual expenses of the Fire Department for the previous fiscal year. Actual receipts totalled 8803,862 compared to 8797,795 last year. Johnson County contract revenues are to pay for the use of the Library and Senior Center by residents who live outside the City limits of Iowa City but within Johnson County. I expect to receive at least the budgeted amount of 8387,146 by fiscal year end. Hotel/Motel Tax - Revenues totaling 8229,257 are 50% of the FY99 budget of 8456,787 and 839,003 less than last year at this time. The 7% tax rate went into effect on January 1, 1993. Actual receipts are allocated as follows: Police Patrol (50%), Convention Bureau (25%), Mercer Park Aquatics (25%). All Other Income - Other income totaling 8647,894 is 29% of the FY99 budget of 82,215,844, Overall, general fund revenues totaling 815,081,736 are 50% of the FY99 budget of 830,249,999 compared to 815,059,173 at the same time last year. I expect to receive at least the budgeted amount of revenues by fiscal year end. Page 2 of 26 FY99 General Fund Revenues Budget to Actual for the Six Months Ending 12/31/98 Millions $14 00 $12,00 $10,00 $8.00 $6.00 ' $4,00 $2,00 $0,00 Transf. EmpL BenJ Prop, Tax Road Use Tax State Funding BUdget Fines Fees ServChargeback Alf Other Actual Expenditures: Overall, actual expenditures totaling $15,390,586 are 49% of the FY99 budget of 831,378,717. This compares to $14,449,115 or 50% of the FY98 actual as of 12-31-97. Below is a summary of the actual compared to budget expenditures by category: FY99 FY99 FY98 FY98 Description FY99 Actual Act. % Actual Act. % of (in 81,000s) Budqet ~ 12-31-98 of Budfiet ~ 12-31-97 FY98 Actual Personal Services $19,485 $10,192 52% 89,231 51% Commodities 1,171 470 40% 504 53% Charges for Services 5,504 2,671 49% 2,917 55% Capital Outlay 1,892 747 40% 738 53% Transfers Out 2,947 1,267 43% 1,033 32% Other 95 43 45% 26 28% Contingency 225 0 0% 0 0% TOTAL 931,319 915,390 49% 914,449 50% Contingency was originally budgeted at 8270,000. The balance at 12-31-98 is 8224,833. The following items totaling 8(45,167) were amended for by using contingency: · City Council: (92,820) Phase I software and training for electronic council packets. · Human Rights: (92,000) Aid to Agency contribution for International Day. · Non-Operational Admin: (8347) (85,000) Airport subsidy increased for carryovers, 94,653 - JCCOG funding. · H.I.S. Admin (840,000) General fund portion of HIS computer upgrade for Year 2000 Compliance. Page 4 of 26 ,Jot Category for the Six Months Ending 12/31/98 $20,000 Million,, s_ _~L$19.485 $15,000 $10,000 $10,192 Budget Actual $5.000 $3.842 $2.671 -- $1.892 $8.747 Commodities Capita[ Outlay Personal Services Charges for Services Transfers Out CITY OF IOWA CITY GENERAL FUND REVENUES BY MAJOR CATEGORY AND EXPENSES BY DIVISION FOR THE SIX MONTHS ENDING DECEMBER 31, 1998 FY 98 % FY99 REC'D/ FY 99 FY 99 %REC'D/ FY 98 TO 10000 GENERAL FUND AMENDED ACTUALS BUDGET SPENT TO ACTUALS FY98 RECEIPT TYPE BUDGET JUL - DEC BALANCE BUDGET JUL - DEC TOTAL BEGINNING CASH BALANCE JULY 1 $9,975,931 $9,975,931 $9,134,546 1 ) PROPERTY TAX 15,401,229 7,948,968 7,452,261 51.6% 7,648,386 51.4% 2) TRANSFER: EMPL BENEFITS LEVY 3,647,924 1,816,517 1,831,407 49.8% 1,316,481 37.3% 3) ROAD USE TAX 2,889,044 1,291,945 1,597,099 44.7% 1,301,270 49,0% 4) STATE FUNDING: STATE AID (formerly Municipal 630,000 314,505 315,495 49.9% 315,190 50.0% Assistance and Liquor Profits) PERSONAL PROPERTY REPLACEMENT 320,000 160,368 159,632 50.1% 160,559 50.0% MACHINERY &EQUIP CREDIT 74,293 0 74,293 0.0% 31,160 BANK FRANCHISE TAX 100,000 17,100 82,900 17.1% 57,616 31.9% TOTAL STATE FUNDING 5) CHARGEBACK OF SERVICES ADMIN EXPENSE CHARGEBACK 1,124,293 491,973 632,320 43.8% 564,524 47.3% 994,207 494,881 499,326 49.8% 482,600 50.0% CITY ATTORNEY CHARGEBACK 50,000 6,136 43,864 12.3% 2,789 8.1% DOCUMENT/CENTRAL SERVICES 24,000 3,618 20,382 15.1% 8,025 35.6% TOTAL CHARGEBACKS 6) FINES PERMITS & FEES 1,068,207 504,635 563,572 47.2% 493,414 48.2% RECREATION FEES 642,513 216,234 426,279 33.7% 225,880 36.4% BUILDING PERMITS &INSPECTIONS 424,740 257,569 167,171 60.6% 267,367 58.6% PARKING FINES- $5 455,000 228,637 226,363 50.2% 227,017 50.7% HOUSING PERMITS &INSPECTIONS 140,400 90,450 49,950 64.4% 78,252 50.5% MAGISTRATES COURT 159,000 112,172 46,828 70.5% 100,502 40.5% LIBRARY FINES 125,000 67,930 57,070 54.3% 64,541 49.3% FOOD & LIQUOR LICEN & PERMITS 78,200 54,516 23,684 69.7% 46,740 60.7% ANIMAL CONTROL SERVICES 98,500 43,721 54,779 44.4% 52,796 56.9% POLICE SERVICES 44,415 45,705 -1,290 102.9% 28,142 41.0% CEMETERY FEES &CHARGES 30,000 12,169 17,831 40.6% 25,967 64.3% BUILDING & DEVELOPMENT FEES 37,000 17,828 19,172 48.2% 18,668 49.5% LICENSES &PERMITS 20,895 9,795 11,100 46.9% 22,661 69.0% TOTAL FINES PERMITS & FEES 7) CONTRACTUAL SERVICES 2,255,663 1,156,726 1,098,937 51.3% 1,158,534 48.1% UNIVERSITY FIRE CONTRACT 803,862 803,862 0 100.0% 797,795 99.9% JOHNSON COUNTY CONTRACT 387,146 189,960 197,186 49.1% 187,838 49.6% TOTAL CONTRACTUAL SERVICES 8) HOTEL/MOTEL TAX 1,191,008 993,822 197,186 83.4% 985,633 83.7% 456,787 229,257 227,530 50.2% 268,260 63.9% Page 6 of 26 CITY OF IOWA CITY GENERAL FUND REVENUES BY MAJOR CATEGORY AND EXPENSES BY DIVISION FOR THE SIX MONTHS ENDING DECEMBER 31, 1998 FY 98 % FY99 REC'DI FY 99 FY 99 %REC'D/ FY 98 TO 10000 GENERAL FUND AMENDED ACTUALS BUDGET SPENT TO ACTUALS FY98 RECEIPT TYPE BUDGET JUL - DEC BALANCE BUDGET JUL - DEC TOTAL 9) ALL OTHER INCOME INTEREST INCOME 450,000 218,493 231,507 48.6% 286,575 59.3% MISCELLANEOUS REVENUE 454,487 138,031 316,456 30.4% 46,905 19.5% MONIES &CREDITS 28,000 14,877 13,123 53.1% 14,618 50.6% MILITARY CREDIT 11,500 11,225 275 97.6% 11,398 100.0% COMMISSIONS AND CONCESSIONS 4,700 2,748 1,952 58.5% 4,807 91.0% LIBRARY RESERVE FUNDING 0 0 0 58,246 #DIVI01 LIBRARY-OPEN ACCESS 60,000 19,342 40,658 0.0% 5,618 9.4% LIBRARY-ALL OTHER INCOME 58,203 25,286 32,917 43.4% 96,527 88.9% LOAN REPAYMENT-TIF 50,000 0 50,000 0.0% 28,296 49.6% TRANSFER IN-CABLE 47,740 26,120 21,620 54.7% 14,044 33.6% TRANSFER IN-HEALTH INSURANCE RES 200,000 100,000 100,000 50.0% 66,667 33.3% PARKING FINES TRANSFER TO GF 440,000 0 440,000 0.0% 489,342 50.8% FEMA - 1993 FLOOD REIMB, 0 0 0 0 GRANT-POLICE FED CRIME GRANT 242,714 26,589 216,125 11.0% 140,926 49.1% GRANTS-OTHER 168,500 65,183 103,317 0.0% 58,702 44.4% TOTAL ALL OTHER INCOME 2,215,844 647,894 1,567,950 29.2% 1,322,671 50.5% $30,249,999 $15,081,736 $15,168,263 49.9% $15,059,173 50.3% GRANDTOTAL REVENUES CITY COUNCIL -94,865 -71,672 -23,193 75.6% -44,200 CITY CLERK -321,772 -159,696 -162,077 49.6% -192,331 CITY ATTORNEY -423,407 -213,420 -209,987 50.4% -160,823 SPECIAL CENSUS -2,000 -6,090 4,090 304.5% POLICE CITIZEN REVIEW BOA -27,812 -20,439 -7,373 73.5% -7,132 CITY MANAGER -384,377 -235,045 -149,332 61.1% -200,052 HUMAN RELATIONS -343,815 -148,026 -195,789 43.1% -142,415 ADA TASK FORCE -860 -65 -795 7.5% -116 FINANCE DEPT. ADMINISTRAT -297,783 -182,773 -115,010 61.4% -181,672 ACCOUNTING &REPORTING -475,780 -306,151 -169,629 64.3% -277,455 CENTRAL PROCUREMENT -214,419 -114,698 -99,721 53.5% -110,019 TREASURY -726,919 -390,447 -336,472 53.7% -362,303 DOCUMENT SERVICES -223,843 -107,253 -116,590 47.9% -108,248 INFORMATION SERVICES -152,909 -152,909 0.0% RISK MANAGEMENT 0 -532,760 GOVERNMENT BUILDINGS -325,426 -159,874 -165,552 49.1% -131,526 HUMAN RIGHTS ACTIVITIES -141,829 -74,654 -67,175 52.6% -59,706 NON-OPERATIONAL ADMIN. -3,381,543 -1,499,351 -1,882,192 44.3% -1,173,436 PLANNING & COMM. DEVELOP. -161,550 -96,148 -65,402 59.5% -111,663 URBAN PLANNING -290,985 -138,082 -152,903 47.5% -128,069 NEIGBORHOOD SERVICES -104,927 -59,721 -45,206 56.9% -43,723 NON-GRANT COMM. DEVELOPME -69,036 -38,777 -30,259 56.2% -27,955 GENERAL FUND HOME MATCH -150,005 -150,005 0.0% ECONOMIC DEVELOPMENT -136,406 -79,201 -57,205 58.1% -62,454 COMPREHENSIVE PLAN UPDATE 0 0 0 -2,300 ORIGINAL TOWN PLAT SURV & 0 0 0 -4,566 ORG TWN PLAT SURV & EVAL- 0 -7,863 7,863 LONGFELLOW NEIGHBORHOOD S 0 -5,491 5,491 ENGINEERING -780,455 -319,478 -460,977 40.9% -254,158 PUBLIC WORKS -161,799 -87,230 -74,569 53.9% -78,248 CBD MAINTENANCE -283,106 -123,142 -159,954 43.5% -138,996 ENERGY CONSERVATION -36,384 -11,684 -24,700 32,1% -8,962 POLICE DEPARTMENT ADMIN. -319,882 -160,017 -159,865 50.0% -143,470 POLICE PATROL -3,635,016 -1,935,021 -1,699,995 53.2% -1,610,416 CRIMINAL INVESTIGATION -494,792 -224,618 -270,174 45.4% -218,278 RECORDS AND IDENTIFICATIO -394,502 -244,417 -150,085 62.0% -142,307 COMMUNITY SERVICES BUREAU -220,243 -99,747 -120,496 45.3% -96,413 Page 7 0f26 CITY OF IOWA CITY GENERAL FUND REVENUES BY MAJOR CATEGORY AND EXPENSES BY DIVISION FOR THE SIX MONTHS ENDING DECEMBER 31, 1998 FY99 FY 99 FY 99 %REC'DI FY 98 10000 GENERAL FUND AMENDED ACTUALS BUDGET SPENT TO ACTUALS RECEIPT TYPE BUDGET JUL - DEC BALANCE BUDGET JUL - DEC FY 98 % REC'D/ TO FY98 TOTAL EMERGENCY COMMUNICATIONS -635,237 -355,663 -279 574 56.0% -331,366 JO CTY TASK FORCE GRANT -69,089 -35,330 -33 759 51.1% -32,513 DOMESTIC VIOLENCE GRANT -54,169 -32,171 -21 998 59.4% -22,164 FEDERAL CRIME GRANT -317,084 -93,479 -223 605 29.5% -141,360 FIRE PROTECTION -3,651,090 -1,834,523 -1,816 567 50.2% -1,673,421 ANIMAL CONTROL -331,723 -149,896 -181 827 45.2% -126 698 HIS DEPARTMENT ADMINISTRA -261,616 -118,683 -142 933 45.4% -97 307 BUILDING INSPECTION -403,281 -197,426 -205 855 49.0% -175 277 HOUSING INSPECTIONS -233,022 -t26,239 -106 783 54.2% -115 159 DEVELOPMENT REGULATIONS 0 -14 14 -20 934 TRAFFIC ENGINEERING -838,692 -467,762 -370,930 55.8% -423 529 STREETS MAINTENANCE -2,017,423 -818,040 -1,199,383 40.5% -904 901 FORESTRY OPERATIONS -271,263 -161,831 -109,432 59.7% -142 098 CEMETERY -230,232 -114,225 -116,007 49.6% -106 440 RECREATION -2,031,016 -1,099,304 -931,712 54.1% -1,042 089 PARKS -1,219,310 -450,365 -768,945 36.9% -399 622 LIBRARY -3,160,282 -1,635,936 -1,524,346 51.8% -1,589 648 PARKS &RECREATION -170,785 -97,721 -73,054 57.2% -81 684 SENIOR CENTER -644,956 -281,690 -363,266 43.7% -248 932 * LIBRARY EQUIP. REPL. RESE -3,306 * PARK LAND ACQUISITION RES -4,757 * COMPUTER REPLACEMENT -9,306 * PARK LAND DEVELOPMENT RES -434 TOTAL EXPENDITURE NET RECEIPTS OR EXPENDITURES ENDING BALANCE JUNE 30 * Moved to separate funds in FY98 -$31,318,717 -$15,390,586 -$15,928,131 49.1% -$14,449,115 -1,068,718 -308,850 610,058 $8,907,213 $9,667,081 $9,744,604 Page 8 of 26 Enterprise Funds: Parking Fund Wastewater Treatment Fund Water Operations Fund Refuse Collection Fund Landfill Operations Fund Airport Operations Fund Mass Transit Fund Page 9 of 26 ENTERPRISE FUNDS NOTES DECEMBER 31, 1998 Below is a summary by fund of the FY99 budget and actual beginning cash balance, revenues, expenses (as amended) and ending cash balance with a brief explanation of major line items over or under budget. PARKING FUND - 12-31-97 Actual % FY99 FY99 FY98 to Total Description FY99 Actual % of Actual FY98 (in $1,000s) Budget @ 12-31-98 Budget @ 12-31-97 Actual Beginning Cash Balance $1,856 $1,856 $1,952 Revenue 3,380 1,873 55% 1,999 53% Expenses -3,691 -1,661 45% -1,955 51% ENDING CASH BALANCE $1,545 $2,068 $1,996 Overall, the December 31, 1998 cash balance of $2,067,666 is good. Revenues totaling $1,872,645 are 55% of the FY99 budget of $3,380,363 and $126,766 less than the same time period last year. Below is a schedule comparing revenue by type for the six months ending December 31, 1998 and 1997. DESCRIPTION $3 FINES INTEREST ON/OFF STREET METERS PARKING LOT PERMITS RAMP PERMITS CAPITOL ST RAMP DUBUQUE ST RAMP CHAUNCEY SWAN RAMP - METERED OTHER REVENUE FY99 Actual as a % of 6 mos. actual 6 mos. actual FY99 Budget @ @ 12-31-98 @ 12-31-97 BUDGET 12-31-98 FY99 FY98 $440,000 60% $264,687 $247,887 300,000 65% 195,500 247,951 750,857 57% 425,503 423,001 75,000 58% 43,286 44,601 300,000 64% 191,695 182,161 995,417 45% 447,657 531,445 350,000 53% 184,710 208,419 70,000 46% 32,320 38,978 99,089 88% 87,287 74,967 55% $1~872,645 $1~999,410 TOTAL PARKING REVENUES $3,380~363 12 mos. actual FY98 $473 733 379.928 832 123 77 972 316 442 1,040 256 414.332 72146 135,622 $3,742,554 Parking Fines totaling $264,687 are 60% of the FY99 budget of $440,000 and $16,800 more than last year at this time ($247,887). Interest income totaling $195,500 is 65% of the FY99 budget of $300,000 and $52,451 less than last year at this time ($247,951), due to timing of investment maturities. On/Off Street Meter revenue totaling $425,503 is 57% of the FY99 budget of $750,857 and $2,502 more than the same time last year ($423,001). Parking Lot Permit revenue totaling $43,286 is 58% of the FY99 budget of $75,000 and $1,315 less than the same time last year ($44,601). Ramp permit revenue totaling $191,695 is 64% of the FY99 budget of $300,000 and $9,534 more than the same time last year ($182,161). Page 10 of 26 Capitol St. ramp revenue totaling $447,657 is 45% of the FY99 budget of $995,417 and $83,788 less than the same time period last year ($531,445). Dubuque St. ramp revenue totaling $184,710 is 53% of the FY99 budget of $350,000 and $23,709 less than the same time last year ($208,419). Expenses totaling $1,660,632 are 45% of the FY99 budget of $3,690,583. WASTEWATER TRFATEMENT FUND - 12-31-97 Actual % FY99 FY99 FY98 to Total Description FY99 Actual % of Actual FY98 (in $1,000s) Budget @ 12-31-98 Budget @ 12-31-97 Actual Beginning Cash Balance $8,105 $8,105 $6,768 Revenue 11,707 5,448 47% 5,246 49% Expenses -11,326 -4,276 38% -4,326 46% ENDING CASH BALANCE $8,486 $9,277 $7,688 Overall, the December 31, 1998, cash balance of $9,277,075 is good. Revenues totaling $5,447,569 are 47% of the FY99 budget of $11,707,000. Wastewater Fees totaling $4,991,495 are 45% of the FY99 budget of $11,002,000 and $169,191 more than last year at this time, which includes the effect of a 10% rate increase on March 1, 1998. Interest income totaling $438,706 is 67% of the FY99 budget of $655,000 and $63,927 more than last year at this time. Expenses totaling $4,275,577 are 38% of the FY99 budget of $11,325,973. Operating expenses totaling $1,464,686 are 42% of the FY99 budget of $3,516,732. Debt Service funding totaling $2,810,891 is 36% of the FY99 budget of $7,809,239. WATER OPERATING FUND- FY99 FY99 FY99 Description FY99 Actual % of Actual ('in $1,000s) Bud.cjet @ 12-31-98 Budget @ 12-31-97 Beginning Cash Balance $7,875 $7,875 $5,121 Revenue 8,463 4,118 49% 4,049 Expenses -7,271 -1,835 25% -1,937 ENDING CASH BALANCE $9,067' $10,158 $7,233 12-31-97 Actual % to Total FY98 Actual 52% 38% Interest income totaling $426,371 is 107% of the FY99 budget of $398,000. Page 11 of 26 Water fees totaling $3,691,171 are 46% of the FY99 budget of $8,015,000 and $46,967 less than last year at this time. Water rates were increased in March 1998. However, the minimum cubic square feet billed was decreased from 200 to 100, which impacts the winter months when minimal water amounts are used. Overall, the December 31, 1998, cash balance of $10,158,257 is good. Revenues totaling $4,118,228 are 49% of the FY99 budget of $8,463,000. Expenses totaling $1,834,512 are 25% of the FY99 budget of $7,270,972. Operating expenses totaling $1,766,512 are 44% of the FY99 budget of $4,041,493. Debt Service and other transfers totaling $68,000 are 2% of the FY99 budget of $3,229,479. REFUSE COLLECTION FUND - FY99 FY99 FY98 Description FY99 Actual % of Actual (in $1,000s) Budget @ 12-31-98 Budget @ 12-31-97 Beginning Cash Balance $657 $657 $469 Revenue 1,946 978 50% 967 Expenses -1,935 -926 48% -877 ENDING CASH BALANCE $668 $708 $559 FY99 revenues totaling $978,332 are 50% of the FY99 budget of $1,946,000. 12-31-97 Actual % to Total FY98 Actual 49% 52% Refuse and curbside recycling fees totaling $893,510 are 50% of the FY99 budget of $1,800,000 and $10,104 more than last year at this time. Yardwaste bag sales totaling $34,114 are 38% of the FY99 budget of $90,000. Volume based refuse stickers sales totaling $15,490 are 43% of the FY99 budget of $36,000. Expenses totaling $926,409 are 48% of the FY99 budget of $1,935,071. LANDFILL OPERATIONS FUND - 12-31-97 Actual % FY99 FY99 FY98 to Total Description FY99 Actual % of Actual FY98 (in $1,000s) Budget @ 12-31-98 Budtier @ 12-31-97 Actual Beginning Cash Balance $2,418 $2,418 $1,567 Revenue 3,520 1,789 51% 2,618 61% Expenses -2,325 -1,194 51% -1,597 29% ENDING CASH BALANCE $3,613 $3,013 $2,588 Overall, the December 31, 1998, cash balance of $3,013,009 is good. FY99 revenues totaling $1,788,787 are 51% of the FY99 budget of $3,520,000 and $829,148 less than the same time last year. Landfill tipping fees totaling $1,694,976 are 51% of the FY99 budget of $3,345,000 and are $708,858 less than the same time last year. The decrease in tipping fees is due to the landfill accepting debris from the June 29, 1998 wind storm at no charge. Also, the same period last year included higher than normal tipping fees due to roof replacements from the hail storm in that year. Interest revenues totaling $87,962 are 50% of the FY99 budget of $175,000. Expenses totaling $1,193,452 are 51% of the FY99 budget of $2,324,926. Page 12 of 26 AIRPORT OPERATION - Description FY99 (in $1,000s) Budget Beginning Cash Balance $48 Revenue 231 Expenses -275 ENDING CASH BALANCE $4 FY99 Actual 12-31-98 FY99 % of Bud,qet $48 128 56% - 124 45% :$52 FY98 Actual 12-31-97 $34 97 -97 :$34 12-31-97 Actual % to Total FY98 Actual 43% 46% Revenues totaling $128,639 are 56% of the FY99 budget of $231,493. Hangar rental totaling $89,285 is 56% of the FY99 budget of $160,343. General Fund subsidy totaling $30,000 is 46% of the FY99 budget of $65,000. Expenses totaling $124,181 are 45% of the FY99 budget of $274,859. MASS TRANSIT FUND - FY99 FY99 FY98 Description FY99 Actual % of Actual (in :$1,0006) Budget @ 12-31-98 Budfiet @ 12-31-97 Beginning Cash Balance $479 $479 $403 Revenue 3,383 1,572 47% 1,228 Expenses -3,420 -1,670 49% -1,445 ENDING CASH BALANCE :$.442 $381 $!86 12-31-97 Actual % to Total FY98 Actual 40% 48% Revenues totaling $1,571,375 are 47% of the FY99 budget of $3,382,683. Transit fees totaling $287,664 are 43% of the FY99 budget of $673,900 and $12,331 less than the same time last year. Federal UMTA monies totaling $22,899 are 12% of the FY99 budget of $194,443. State grant revenue totaling $166,904 is 56% of the FY99 budget of $296,635. The General and Parking Fund subsidies totaling $1,049,063 are 50% of the FY99 budget of $2,098,125. Expenses totaling $1,669,778 are 49% of the FY99 budget of $3,420,046. Page 13 of 26 Fund Budget to Actual Comparison for t~e Six Months Ending 12/31/98 ~illions Revenues Expenses Cash Balance FY99 Wastewater Treatment Fund Buoge~ To Actual Comparison for the Six Months Ending 12/31/98 ~ Budget % AC~Ua 56,000 ' E,x, penses Cash Balance Budget to Actual Comparison for the Six Months Ending 12/31/98 Millions $2,000 - ~O,OO0 Revenues Expenses Cash Balance FY99 Refuse Collection Fund Budget to Actual Comparison for the Six Months Ending 12/3t/98 Millions ;~ Budget Actua $2 ' $0 RBvenuas Expenses Cash 8atance FY99 Landfill Fund 2/ Budget to Actual Comparison for the Six Months Ending 1 31/98 Millions -~ "' ~ Budge~ [] Ac'luat ,s4.00o , -' $3,000 $2,500 $2 000 - $I,000 S0,000 Expenses Cash BaIB, Rc8 FY99 Airport Operations Fund Budget to Actual Comparison for the Six Months Ending 12,/31/98 Thousands $50 $0 Revenues Expenses Cash Balance FY99 Mass Transit Op. Fund Budget to Actual Comparison for the Six Months Ending 12/31/98 Budget Expenses 49% Cash Balance Other Funds: Debt Service Broadband Telecommunications Johnson County Council of Governments General Fleet Maintenance Equipment Replacement Central Supply & Print Road Use Tax Employee Benefits Page 18 of 26 DEBT SERVICE FUND - OTHER FUND NOTES DECEMBER 31, 1998 FY99 FY99 FY98 Description FY99 Actual % of Actual (in $1,000s) Budget @ 12-31-98 Budfiet @ 12-31-97 Beginning Cash Balance $618 $618 $649 Revenue 6,302 1,616 26% 1,743 Expenses -6,654 -1,025 15% -761 ENDING CASH BALANCE ,I;266 $1,209 $1,631 12-31-97 Actual % to Total FY98 Actual 34% 15% Revenues totaling $1,616,015 are 26% of the FY99 budget of $6,302,001. Property taxes (budget of $3,119,507) account for 50% of budgeted revenues. $1,518,851 or 49% of the property tax budget has been received as of 12-31-98. This corresponds to when property taxes are due, October and March of each year. Transfers-in from other funds (budget of $3,159,938) account for the balance of budgeted revenues. The transfers are mostly from Enterprise Funds to pay for their share of debt service. Actual transfers occur only when principal and/or interest is actually paid, usually in November/December (interest) and May/June (principal and interest). None of the transfers budgeted from Enterprise Funds have been received as of 12-31-98. Expenditures totaling $1,025,621 are 15% of the FY99 budget of $6,654,415. The majority of the expenditure budget will be spent on principal/interest in May/June 1999. BROADBAND TELECOMMUNICATIONS FUND - 12-31-97 Actual % FY99 FY99 FY98 to Total Description FY99 Actual % of Actual FY98 (in $1,000s) Budget @ 12-31-98 Bud.qet @ 12-31-97 Actual Beginning Cash Balance $405 $405 258 Revenue 618 444 72% 439 62% Expenses -586 -209 36% - 194 35% ENDING CASH BALANCE ~;437 ~F640 $503 Revenues totaling $443,552 are 72% of the FY99 budget of $618,118. The major budgeted revenue sources are from the cable franchise fee, $.50 local access fee and Public Access TV (PATV) funding. The franchise fee is remitted quarterly. $186,471 or 58% of the franchise fee budget of $323,000 has been received through 12-31-98 and is $374 less than the same time last year. $50,565 or 52% of the $.50 local access fee has been received and is $19,309 less than the same time last year. $163,786 of Public Access TV pass through funds have been received as of 12-31-98. Disbursement to PATV of the $163,786 will occur in January, 1999. Expenses totaling $208,752 are 36% of the FY99 budget of $586,880. Page 19 of 26 JOHNSON COUNTY COUNCIL OF GOVERNMENTS- FY99 FY99 FY98 Description FY99 Actual % of Actual (in $1,000s) Bud.qet @ 12-31-98 Budget @ 12-31-97 Beginning Cash Balance $0 $0 $2 Revenue 452 231 51% 179 Expenses -451 -220 49% -194 ENDING CASH BALANCE $1 $11 - $13 12-31-97 Actual % to Total FY98 Actual 45% 48% Revenues totaling $231,172 are 51% of the FY99 budget of $451,527. Funding from other local governments totals $58,881 or 65% of the FY99 budget of $90,702. 52% or $43,738 of state/federal funding has been received to date. The subsidy from General Fund (budget of $96,425), Solid Waste Surcharge (budget of $62,700) and Road Use Tax (budget of $117,700) are prorated over the twelve months. Actual transfers of $128,239 are 46% of the budget at this time. Expenses totaling $220,006 are 49% of the FY99 budget of $450,511. GENERAL FLEET MAINTENANCE - 12-31-97 Actual % FY99 FY99 FY98 to Total Description FY99 Actual % of Actual FY98 (in $1,000s) Bud~et @ 12-31-98 Bud.qet @ 12-31-97 Actual Beginning Cash Balance $10 $10 $27 Revenue 1,253 645 52% 614 49% Expenses -1,243 -611 49% -569 45% ENDING CASH BALANCE $20 $44 $71 This fund accounts for the maintenance on all City vehicles except the Transit Division. Revenues are generated from chargebacks to all City departments and divisions based on vehicle usage and in some cases actual repair costs. Expenditures are in line with the budget. EQUIPMENT REPLACEMENT FUND - 12-31-97 Actual % FY99 FY99 FY98 to Total Description FY99 Actual % of Actual FY98 (in $1,000s) Budget @ 12-31-98 Budget @ 12-31-97 Actual Beginning Cash Balance $2,966 $2,966 $2,641 Revenue 1,128 549 49% 516 50% Expenses -1,607 -129 8% -265 38% ENDING CASH BALANCE $2,487 $3,386 $2,892 This fund accounts for the majority of all City purchases for vehicles. Revenues are generated from chargebacks to all City departments and divisions based on estimated cost to replace the vehicles. Page 20 of 26 Revenues totaling $548,570 are 49% of the FY99 budget of $1,127,939. Chargebacks to all departments totaling $438,875 are 43% of the FY99 budget of $1,024,000. Expenses totaling $128,559 are 8% of the FY99 budget of $1,606,386. Only 7% of the FY99 capital outlay budget of $1,563,108 has been spent to date, CENTRAL SERVICES FY99 FY99 FY98 Description FY99 Actual % of Actual (in $1,000s) Bud.qet @ 12-31-98 Budget @ 12-31-97 Beginning Cash Balance $294 $294 $214 Revenue 903 479 53% 386 Expenses -863 ~462 54% -330 ENDING CASH BALANCE $334 ~311 $270 12-31-97 Actual % to Total FY98 Actual 52% 50% This fund accounts for the centralized purchase of supplies, in-house printing, radio maintenance and the purchase/lease of City-wide copy and fax machines. Revenues are generated from chargebacks of supplies used, actual print jobs, copiedfax use and radio repairs. Expenses are in line with the budget, ROAD USE TAX FUND - 12-31-97 Actual % FY99 FY99 FY98 to Total Description FY99 Actual % of Actual FY98 (in $1,000s) BudRet @ 12-31-98 Bud~et ~ 12-31-97 Actual Beginning Cash Balance $3,604 $3,604 $3,682 Revenue 4,424 2,395 54% $2,271 51% Expenses -6,832 -2,407 35% -2,436 54% ENDING CASH BALANCE $1,196 $3,592 $3,517 Revenues totaling $2,395,029 are 54% of the FY99 budget of $4,423,501. State Road Use Tax (RUT) revenue is budgeted at $69.83 per capita for FY99. FY98 RUT revenue totaled $4,239,899 or $70.49 per capita. Actual RUT revenue through the second quarter totals $2,272,978 or approximately $75.58 per capita. The balance of revenue comes from interest income. Expenditures include transfers to the General Fund for the net operating cost of the Streets and Traffic Engineering Divisions. Transfers to the General Fund are net of any other revenue received by the Traffic Engineering and Streets Divisions within the General Fund. The General Fund also receives a transfer in of $38,000 from this fund for reimbursement for the budgeted salary and benefits of one Forestry Division maintenance worker assigned to maintain forestry aspects along the public right-of-way. The City portion of support for JCCOG transportation is funded from here, budget of $117,700. Transfers out also include funding of applicable streets related capital improvement projects (CIPs). Actual transfers to Traffic Engineering totaling $464,676 are 59% of the FY99 budget of $833,538. Actual transfers to Streets totaling $808,269 are 40% of the FY99 budget of $2,002,506. Subsidy to Forestry and JCCOG are transferred evenly throughout the year and total $77,850 as of 12-31- 98. CIP transfers totaling $1,056,122 are 28% of the FY99 budget of $3,823,533. Page 21 of 26 EMPLOYEEBENEFITS FUND- FY99 FY99 FY98 Description FY99 Actual % of Actual (in $1,000s) Budget @ 12-31-98 Bud.qet @ 12-31-97 Beginning Cash Balance $1,338 $1,338 $1,238 Revenue 3,721 1,977 53% 1,879 Expenses -3,858 -1,927 50% -1,348 ENDING CASH BALANCE $1,201 $1,388 $1,769 12-31-97 Actual % to Total FY98 Actual 49% 36% Revenues totaling $1,976,895 are 53% of the FY99 budget of $3,721,363. Property tax budgeted revenues are approximately 81% of the FY99 budget. $1,564,223 or 52% of the FY99 property tax revenue budget of $3,030,228 has been received through 12-31-98. The majority of property revenue is received twice a year, approximately 50% in October and 50% in April. This coincides with the due date of property tax bills from property owners. $86,961 was received from the University of Iowa Fire Contract. $287,500 or 50% of the FY99 budget of $575,000 was transferred in from the Public Safety Reserve. Expenses totaling $1,926,953 are 50% of the FY99 budget of $3,858,274. The major budgeted expense is a transfer out to the General Fund. The transfer pays for the benefits of employees in the General Fund. The cost of the employer share of FICA, IPERS, Police/Fire Pension, health premiums, life premiums and workers compensation not covered by !he $8.10 general levy are transferred to the General Fund from this fund. ~nadm\quarter, rpt~ndqtr.99 Page 22 of 26 FY99 Debt Service Fund Budget to Actual Comparison for the Six MDnths Ending 12/31/98 t 5% 0,000 Revenues Expenses Cash Balance FY99 BTC Operations Fund Budget to Actual Comparison for the Six Months Ending 12/31/98 Thousands $500 $400 $200 " Expenses Cash Batance Budget to Actual Comparison for the Six Months Ending 12/31/98 Thousanas $500 ~' ' ' ~ Budget ~ Actual 49% $o Revenues Expenses Cash Balance FY99 General Fleet Maintenance Budget to Actual Comparison for the Six Months Ending 12/31/98 49% 5400 $200 $0 Revenues Expenses Cash Balance ent Replacement Budget to Actual Comparison for the Six Months Ending 12/31/98 Mi.ions $3,000 $2.500 Revenues Expenses Cash Balance FY99 Central Supply & Print Budget to Actual Comparison for the Six MonLhs Enoin9 Thousanas 12/31/98 $800 54% $200 Revenues Expenses Cash Batance Budget to Actual Comparison for the Six Months Ending 12/3t,98 Millions Expenses Cash Balance FY99 Employee Benefits Millions Revenues Expenses Cash Baiaece $4,000 $2.500 $2.000 $ 500 Budget to Actual Comparison for the Six Months Ending t2/31/98 B'1/25/99 OB:SB:B~ 319-354-~213 Johnson Count)' ~ Jonathan Jordahl, Chair Charles D. Duffy Michael E. Lehman Sally Stutsman 1. Call to order 9:00 a.m. -> 31935~SBB9 IOOfi CI~V CLERH BOARD OF SUPERVISORS January 26, 1999 INFORMAL MEETING Agenda 2. Review of the formal minutes of January 21 st 3. Business from Beverlee Clearman re: report/discussion 4. Business from the County Engineer a) b) Business from the County Auditor a) Discussion re: FY 99 budget amendment requests. b) Other Nutrition Advisory Board. Discussion re: bids received for Johnson County Reinforced Concrete Box Culvert Project L-U-16-1 (at the intersection of 640th Street and Utah Avenue in Section 16-77-5). Other 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 Agenda 1-26-99 Page 2 6. Business from the Board of Supervisors a) Discussion re: relocation of Department of Human Services' Income Maintenance Unit to Eastdale Mall location. b) Minutes received 1. Heritage Area Agency on Aging Advisory Council for October 22, 1998 2. East Central Iowa Council of Governments for November 30, 1998 3. Sixth Judicial District Department of Correctional Services Board of Directors for December 1, 1998 4. Senior Center Commission for December 15, 1998 c) Reports d) Other 7. Discussion liom the public 8. 1:00 p.m. - Work Session with Department Head Meeting a) Discussion ofthefollowing: 1 ) Information for the County Web - new press releases of items for general information. (Jean Schultz, Director of Information Services) 2) Report/updatere: GIS. (Jonathan) 3) Report/update re: budget and communication of budget process. (Sally) 4) Report from Space Needs Committee. (Sally) 5) Reports/updates from deparm~ent heads 6) Date and time of next meeting 7) Other 8) Adjoum 9. Recess H/Zg/99 88:4G:24 319-~54-421~ -> 3193565889 lOg~ CITY CLBRX Page 881 Johnson Count~' 1 IOWA X_ BOARD OF SUPERVISORS Jonathan Jordahl, Chair Charlie Duffy Michael E. Lehman Sally Stutsman Carol Thompson February 1, 1999 INFORMAL MEETING Agenda 1. Call to order 9:00 a.m. 2. Work Session re: 3. Other FY2000 budgets. discussion 4. Adjourn 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 354-4213 82/81/99 10:~9:5~ 919-'-.~xt-4~1~ -~ 919~5~.51189 IO~ CI~V CLFatH Page 881 IOWA BOARD OF SUPERVISORS Jonathan Jordahl, Chair Charlie Duffy Michael E. Lehman Sally Smtsman Carol Thompson February 2, 1999 INFORMAL MEETING Agenda 1. Call to orde; 1:30 p.m. 2. Work Session re: FY2000 budgets. 3. Discussion 0fthe following budgets: a) b) discussion Mental Health Developmental Disabilities Other (46) 4. Other 5. Adjourn 913 SOUTH DUBUQUE ST. F.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 354-4213 Johnson Count' ~ Jonathan Jordahl, Caair Charles D. Duffy Michael E. Lehman Sally Stutsman Carol Thompson -> 3193565889 lOIJfi CITY CLERg Page 881 BOARD OF SUPERVISORS February 2, 1999 INFORMAL MEETING Call to orcer 9:00 a.m. 2. Review of 3. Business Agenda a) Discs: High~ b) Othe: the formal minutes of January 28th ram the County Engineer ssion re: request for speed zone on Naples Avenue SW, south of ray # 1. 4. Business ~.om Brandon Beaudry, Juvenile Court Services re: detention S ' VT ' d' s° enaces th L~nn County. mcu s~on 5. Business qrom Dwight Dobberstein, AIA, Project Architect for Neumann Monson I~C Architects re: contract with Bill Gamos, Criminal Justice Consultan: with CSG Consultants, Overland Park, Kansas for the Johnson County Jazl. discussion Business l~°om the County Auditor a) Disetzssion re: Resolution 02-04-99-B1 naming depositories. b) Other 913 SOUTH DUBUQUE ST. 1].O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 i 82/81/99 Bg:54:4B 319--2'54-4213 -> 3193565889 IO&l~ f21)'/CLF, Ri( Page BB2 Agenda 2-2-99 Page 2 Bqsiness from the Board of Supervisors a) Disct ssion re: relocation of Department of Human Services' Income Main' :enance Unit to Eastdale Mall location. b) Discussion re: County Application to the State Division of Substance Abus. and Health Promotion for County Substance Abuse funding. c) DiseL ssion re: Senior Dining space needs. d) DiseL ssion re: Local Option Sales Tax information. e) DiscL~ssion re: appointments of Board members to various boards and comrrissions. f) Minu~es received 1. East Central Iowa Employment and Training Consortium for October 29, 1998 2. bwa City Area Chamber of Commerce Board of Directors for December 17, 1998 g) Repo:-ts h) Other 8. Business erom Carol Peters, Administrative Assistant a) Discussion re: b) Disctission re: c) Other Teletron Cost Management Services for phone services. employee recognition date. 9. Discussior. from the public 10. Recess i t 319-':-54-42.13 -> 3193565889 IOU~ CI~V CLF, RR Page 081 Jonathan Jot , C~air Sally Smtsmanh7 Carol Thompsor, BOARD OF SUPERVISORS February 3, 1999 INFORMAL MEETING Agenda l. Cal' to~.orde_- 9:00 a.m. 2. Work Session re: FY2000 budgets. discussion n 913 SOUTH DUBUQ!.E ST. g.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 354-4213 To'. Raft0 Hation FroM: ~ole Chase-itlF. ~hanbcr 02/81/99 18:46:24 ~o ~ for a ~br~t 1~ ~nom~ ~dc o~~ ~d ~lc ~ ~ o~ m~ ~d con~tc to ~c q~'~ of hTe ~ ph~n ~un~ , IOWA CITY ~//~e~HEAAMBER OF //~-~~, COMMERCE This fax was origina]y sent on January 15, 1999· Due to a server proEem, it failed to reach more than 2/3 of its inten~d recipients. I apologize to those of you who did not receive the initial fax. - Cole February 1, 1999 Iowa City Area Chamber of Commerce ~Annual Legislative Trip to Des Moines 'The Program sub-committee of the Legislative ,Council has set the date for the annual . legislative trip to Des Moines for February 17, 1999. A lunch reception will be served from 11:30 - 1 PM in room l 18 of the Capitol. All Chamber members are encouraged to attend. The intent of this trip is to make state legislators aware of the assets of North Liberty, Coralville, Iowa City and Johnson County a3 a whole and to advance the positions of the Chamber. Our theme this year will be Arts and Athletics. 7o spo~ight the role of the arts in our community our guest will be noted artist Professor Virginia Myers from the University of Iowa. Each will display pieces of their work. Additionally, we are attempting feature a prominent Coach from the University of Iowa. More information on our guests will appear in upcoming Government Updates. My thanks to Kelly Hayworth, Jean Kendall, Emily Rubright and C~arlie Anderson for their work on this committee. Legislative positions and priorities completed At their December me~ing the Chamber Board of Directors approved 40 positions in 8 areas. You will find a brochure detailing our I~gislative priorities in your February Reflections. Complete booklets are available upon On Saturday, February 27, 1999 the Chamber will hold the second of its legislative breakfasts, in the Chamber largo conference room at 8 AM. The primary Dpics will be upcoming workforce development !nitiatives and education funding. The dates for the remaining breakfasts are: · Saturday, March 27, 1999 · and Review/Wrap-up S~aurday, April 24, 1999 , request. (337-9637) :Local Option Sales Tax - Update ~:A local option sales tax vote for Johnson County will occur i!on March 30, 1999. Every jurisdiction is required to have [spending proposals to the Johnson County Auditor by the ;!close of business January 22. $A Government Update in late January will detail the i spending proposals of each jurisdiction in Johnson ~County. Video tape available On November 12, the Commumty Leadership Program Alumm held a forum on the local option sales tax. Bill Nusser served as the moderator for this discussion and detailed the technical elements of a local option sales lax. The discussion addressed Iowa City's motivation behind advancing the local option vote and the panelists explained the spenCing proposals for theft communities. The pane, lists were Mayors Fausett, I-Iippee, Lehman, and (then) Chair of the Board of Supervisors, Joe Bolkcom. This tape is available for viewing, please contact Lisa Kessler at 337-9637. CHAMBER EVENTS · February 4: Iowa City Area Chamber of Commerce Annual Banquet at the Radisson Highlander Plaza - Social begins at 5:30 PM This fax service is provided to all members of the Iowa City Area C~mber of Commerce and occurs on a monthly basis. Fo; more information on any of these issues, comment or complaints, please contact Cole Chase at 319-337-9637. Fax at 338-9958 or via F, mail cchaveFa~icarea. com. City of Iowa City MEMORANDUM TO: FROM: DATE: RE: City Council City Manager January 26, 1999 Water and Sewer Projects From time-to-time, we have inquiries as to "what" work has been 'done concerning our water treatment/distribution/supply projects and wastewater treatment projects. The attached represents a summary of the major work to-date. City of Iowa City MEMORANDUM Date: To: From: Re: 3anuary 25, 1999 Steve Atkins Chuck Schmadeke Report on Special Projects The following represents work completed to date along with construction costs of wastewater and water fadlib/improvements. These improvements are entitled 'Special Projects" and are financed through user fees. WASTLuWA T~R PROJECTS South River Corridor Interceptor Sewer The City Coundl awarded a contract to Park Construction on December 5, 1995 for construction of the South River Corridor Sewer Project. This project connects the two wastewater plants with a gravity interceptor sewer that will allow the transfer of wastewater from the North Plant to the South Plant. This project is completed and will be accepted by Council on 1/26/99. Bid Price 12,760,812 Engineers Estimate 18,180,000 Final Construction Cost 12,801,117' Over/(Under) Estimate (5,378,883) Napoleon Park Pump Station Construction of the Napoleon Park Pump Station was awarded by Coundl to Kleiman Construction on 3une 4, 1996. This project was necessary to minimize the depth of the South River Corddor Sewer. The pump station will also receive wastewater discharge from the Willow Creek Interceptor Sewer. The project has been completed and was accepted by Council on 5/12/98. Bid Price 5,779,091 Engineers Estimate 5,548,000 Final Construction Cost 5,754,152 Oved(Under) Estimate 206,152 Willow Creek Interceptor Sewer The Council initiated the construction of an interceptor sewer along Willow Creek from the Napoleon Park Pump Station to Mormon Trek Boulevard at Benton Street. This work involves a river crossing at Napoleon Park and the installation of sanitary sewer pipe along the south and west side of the airport property and then northwesterly through Kiwanis/Willow Creek Park. Construction of the Willow Creek Interceptor Sewer was awarded April 28, 1998 to Kenko, Inc. Bid Price 7,326,298 Engineers Estimate 8,550,000 Final Construction Cost In Progress Oved(Under) Estimate Report on Spedal Projects January 25, 1999 Page 2 VIA TER PRO3ECTS Silurian Wells SW-1 & SW-2 The City Council awarded a contract to Aquadrill on April 25, 1995 for construction of two silurian wells at the water plant site. These wells are part of the planned new raw water resources for the City. The contract was for drilling the wells and installation of the well casing. The project was completed and accepted by Council on 8/6/96. Bid Price Engineers Estimate Final Construction Cost Over/(Under) Estimate 186,961 214,500 293,372 78,872 3ordan Well 3W-1 On October 10, 1995, the City Coundl awarded a contract to Layne-Westem for construction of a Jordan well on the water plant site. The contract was for drilling the well and installing the well casing. This Jordan well, along with an existing 3ordan well, will provide 2 million gallons of raw water per day. The project was completed and accepted by Coundl 8/6/96. Bid Price Engineers Estimate Final Construction Cost Over/(Under) Estimate 333,586 246,000 327,379 81,379 Ground Storage Reservoir Renovation The Ground Storage Reservoir Renovation Project was awarded by Council on January 16, 1996 to Wendler Engineering. This work, along with recommended water main improvements, will improve water flows and pressures throughout the City. The project was completed and accepted by Coundl on 10/21/97. Bid Price Engineers Estimate Final Construction Cost Over/(Under) Estimate 624,750 780,000 687,678 (92,322) Silurian Wells SW-3 & SW-4 Construction of Silurian wells on the peninsula was awarded on June 4, 1996 to Layne-Westem. The work included well drilling and casing installation for two wells. The project was completed and accepted by Council on 1/4/97. Bid Price Engineers Estimate Final Construction Cost Over/(Under) Estimate 107,284 140,503 107,865 (32,638) Williams Pipeline Relocation The Council approved an agreement with Williams Pipeline Company to relocate a pipeline off the water plant site on August 6, 1996. Relocation of the pipeline was completed in July of 1998. Bid Price Engineers Estimate Final Construction Cost Over/(Under) Estimate N/A' 835,000 879,304 44,304 Report on Spedal Projecls 3anuary 25, 1999 Page 3 Well House Tmprovements A well house construction project for the Siludan and 3ordan wells was awarded by Coundl on August 27, 1996 to MidAmerican Construction. The work included well houses, pumps, motors and controls. The project was completed and accepted by Council on 4/28/98. Bid Price Engineers Estimate Final Construction Cost Over/(Under) Estimate 783,700 801,080 716,960 (84,120) Raw Water Main - Phase Z Coundl awarded a contract on May 20, 1997 to Maxwell Construction for the installation of a raw water main from the 3ordan well at the existing water plant to Foster Road. This raw water main, when extended along Foster road and then to the water plant site, will transport raw water from the two Silurian wells at Burge Hall and the 3ordan well to the new water plant. Major work on the project has been completed although incidental items remain. Bid Price Engineers Estimate Final Construction Cost Over/(Under) Estimate 750,765 995,221 770,895 (224,326) Water Main Phase ZZZA The Council awarded the construction of new water mains in the peninsula area, adjacent to the EIk's golf course, to Maxwell Construction on February 24, 1998. This project extends from the lower level of the peninsula to Foster Road and support the overall water construction plans for the area. The project was completed and accepted by Council on 7/7/98. Bid Pdce Engineers Estimate Final Construction Cost Over/(Under) Estimate 231,207 331,350 229,413,t (101,946) Water Fadlity Site Development The Water Facility Site Development was awarded on March 24, 1998 to Maxwell Construction. This work involves the construction of water plant site facilities, paving, dver intake structure, grading, and landscaping. These improvements will prepare the site for construction of collector wells, the sand pit intake structure and the new water treatment plant. Bid Pdce 3,961,690 Engineers Estimate 5,160,000 Final Construction Cost Zn Progress Over/(Under) Estimate Collector Wells - Lower Terminus The Council awarded the construction of four new collector wells (lower terminus) to Reynolds, Inc. on August 18, 1998. Two of the wells will be located on the lower peninsula site and two wells will be located on the water plant site. When completed, the collector wells will have a total capacity of approximately 7.4 million gallons per day and will become the City's primary raw water source. Bid Price 1,379,000 Engineers Estimate 1,800,000 Final Construction Cost 2/7 Progress Over/(Under) Estimate Report on Special Projects January 25, 1999 Page 4 Water Main Phase ~V The Council awarded a contract to Langman Construction on November 3, 1998 for construction of a water main between the Emerald Street ground storage reservoir and the peninsula site. This water main, when completed, will extend to the new water plant. Bid Price 1,210,687 Engineers Estimate 1,189,500 Final Construction Cost 2/7 Progress Over/(Under) Estimate CONSTRUCTION COST SUMMATION WATER AND WASTEWATER FACILITIES SPECIAL PROJECTS Wa~ewa~r South River Corddor Interceptor Sewer (Res. 95-354) Contractor: Park Construction l. ff71 ~e ao~epZL~d ~t/26/99 Napoleon Park Pump Station (Res. 96-161) Contractor: Kleiman Construction Accepted 5/12/98 (Res. 98-167) Willow Creek Interceptor Sewer (Res. 98-158) Contractor: Kenko, Inc. SUBTOTAL WASTEWATER PROJECTS (LESS PROJECTS STILL IN PROGRESS) Bid Price Engineers Estimate Final Construction Cost Over/(Underl Est. 12,760,812 18,180,000 12,801,117 (5,378,883) 5,779,091 5,548,000 5,754,152 206,152 7,326,298 8,550,000 Z~ Progress 18,555,269 23,728,000 (5,172,731) Water Silurian Wells SW-1 & SW-2 (Res. 95-95) Contractor: Aquadrill Accepted 8/6/96 (Res. 96-233) 3ordan Well 3W-1 (Res. 95-298) Contractor: Layne-Western Accepted 8/6/96 (Res. 96-232) Ground Storage ReservOir Renovation (Res. 96-13) Contractor: Wendler Engineering Accepted 10/21/97 (Res. 97-360) Silurian Wells SW-3 & SW-4 (Res. 96-160) Contractor: Layne-Western Accepted 1/14/97 (Res. 97-6) 186,961 214,500 293,372 78,872 333,586 246,000 327,379 81,379 624,750 780,000 687,678 (92,322) 107,284 140,503 107,865 (32,638) Page 1 of 2 Williams Pipeline Relocation (Res. 96-242) Contractor: Williams Pipeline Work completed 7/98 Well House Improvements (Res. 96-260) Contractor: MidAmerica Construction Accepted 4/28/98 (Res. 98-147). Raw Water Main - Phase I (Res. 97-165) Contractor: Maxwell Construction Punch b~t Rema/ns Water Main Phase HIA (Res. 98-73) Contractor: Maxwell Construction Accepted 7/7/98 (Res. 98-222) Water Facility Site Development (Res. 98-118) Contractor: Maxwell Construction Collector Wells - Lower Terminus (Res. 98'266) Contractor: Reynolds, Inc. Water Main Phase 1V (Res. 98-348) Contractor: Langman Construction SUBTOTAL WATER PRO3ECTS (LESS PRO3ECTS ST~LL IN PROGRESS) N/A 783,700 750,765 231,207 3,961,690 1,379,000 1,210,687 835,000 801,080 995,221 331,350 5,160,000 1,800,000 1,189,500 4,343,654 879,304 716,960 770,895 229,404 Zn Progress Zn Progress Progress 4,012,857 44,304 (84,120) (224,326) (101,946) (330,797) Page 2of2 MEMORANDUM TO: Steve Atkins, City Manager FROM: R. J. Winkelhake, Chief of Police RE: TRAINING SERGEANT POSITION DATE: January 27,1999 The training sergeant position benefits include additional training opportunities, more timely training for current issues, increase officer skills, provide more efficient training, as well as assist in the reduction of liability. The duties of the training sergeant can be broken down into four (4) areas: coordination of department training, career development, course development and supervision of the department training function, and street duties as necessary. This position is important to the City's risk management, due to the liability issues involved with the training of and the documentation of the training of police personnel. Duties include: Coordination of Training a) Help facilitate decisions on what training is available, that which is needed, and beneficial to the department b) post training opportunities on a training bulletin board and document training availability as required by the labor contract c) select officers for training based upon department needs and watch supervisory input d) coordinate arrangements for training e) evaluate training reports prepared by officers following training programs f) document all materials for each training course (lesson plans, handouts, etc.) Career Development Career development is providing employees with the opportunity to improve their skills, training, job knowledge, and on-the-job activities to improve the employees ability to perform at a higher level, as well as providing a solid base of skills for possible advancement in the work place. a) develop a system which incorporates officers training as part of the annual officer evaluation b) coordinate officers requests and supervisors recommendations for training with available and needed training opportunities c) research training needs and locate training opportunities Course Development a) develop ideas and prepare lesson plans for specific identified training needs b) develop and coordinate the utilization of ICPD officers to teach various topics to members of the department c) develop from outside resources to meet in-house training needs the members of the Fire Department, Johnson County Ambulance, other police departments, and other individuals from the community d) develop "watch training" (short training segments of 5-10 minutes for roll call training. Supervision of Department Training Function a) serve as the department representative of the Mobile Team Curriculum Committee of the Mobile Team Training group located in Moline, IL b) Supervise the departmental Field Training Program for new officers c) Serve as the department representative for the annual MATS training d) Responsible for all training records and documentation e) Plan and coordinate special training which the department will sponsor training for other agencies f) Supervise FATS training Additional expectations for the position is for the sergeant to teach some of the in- house training courses, as well as be available to respond to emergency incidents. MEMORANDUM TO: FROM: RE: Steve Atkins, City Manager R. J. Winkelhake, Chief of Police SIX GRANT OFFICERS DATE: January 19,1999 The six (6) officers covered by the Grant will replace the officers who were taken from the three patrol watches to create the Street Crimes Action Team (SCAT). Hiring the six (6) officers covered by the grant will allow the department to keep the SCAT officers in place. Keeping the SCAT officers in place is very important because the individuals involved in the incidents of last summer are still in our community or in the immediate surrounding area of the city. The SCAT officers are dealing with a wide assortment of criminal behavior committed by gang members and affiliates of the identified gang members. Crimes in which the suspects are from the group of individuals associated with different gangs, or the larger group' of people who are in contact with them, are assigned to the SCAT officers which relieves other officers from those duties. The knowledge acquired by the SCAT officers is shared with the other department officers. There should be no expectation that the cause of the problems of last summer have gone away and need not be of any concern this year. At this point there are more individuals involved in this group of associates than at this time last year, but have remained out of public view, partly due to the winter weather. The six (6) new officers will be assigned to the three patrol watches to return to the level the patrol watches were at before the officers were assigned to the newly formed SCAT group. The Day Watch will be staffed with fourteen (14) officers. The Evening Watch will be staffed with fifteen (15) officers, plus a K-9 handler. The Late Night Watch will be staffed with fourteen (14) officers. Each watch has a supervision team of one (1) Lieutenant and two (2) Sergeants. Additionally, the Day Watch and Evening Watch are staffed with two (2) Community Services Officers (CSO) (see attached chart). When fourteen (14) officers are assigned to a watch, four (4) are always off duty because of days off. Vacation time, sick time, comp time, court time, training time all take additional time from the availability of the officers for duty. There are few times when all ten (10) of the officers are available for duty. An officer's day is divided into three basic groups of time. The three are patrol, administrative, and committed time. The committed is made up of the time the officer utilizes during a tour of duty for responding to calls for service and completing the necessary reports. The administrative time includes the time for the normal breaks involved in the officers day, such as meal and two other short breaks, plus court time, on the day watch, follow-up on other reports and tasks which are necessary. The patrol time is the time the officer is available to move about the patrol area. A patrol beat, or area, is an area of the community assigned for patrol twenty-four (24) hours per day, three hundred and sixty-four (364) days per year. Twenty-four thousand two hundred and sixty-six hours (24,266) of officer time is necessary to provide coverage for five (5) beats. These 24,266 hours require 14.36 officers per watch. There is additional time from the sergeants assigned to the watches which breaks up the short fall of time from the officers. However with a staffing level of fourteen (14) officers on the Day Watch, five (5) beats can be covered almost all of the time. That was the situation in the beginning of 1998. In the beginning of 1998, two (2) officers with different day off schedules were assigned to the "downtown area" on the Day Watch. The Evening Watch assigned four (4) different officers to the "downtown area". The officers were in a vehicle, walking, or on a bike, depending on workload and weather. Other factors such as time of year, time of day, also-are a factor when assignments are made. Good weather in late spdng, summer, and eady fall during good weather requires a higher level of visibility than in the cold weather. Generally more of a presence is needed during the late hours of the day and the first two (2) or three (3) hours of the day due to the high level of activity dudng these hours. I spoke with representatives of the LaCrosse police department and was informed the LaCrosse downtown area is one beat and patrolled twenty-four (24) hours per day. LaCrosse, a community of 51,335, has eight (8) beats covered by ninety-four (94) officers. Iowa City has four (4) beats with the downtown beginning within one of the beats. In Boulder, CO, the staffing of police officers assigned to the downtown walking mall area increased from three (3) to six (6) or seven (7) on January 1, 1999. In Bloomington, IN the downtown is just part of a patrol beat. In Madison, WI the area is covered by a group of officers assigned to the downtown area. The attached sheet depicts the deployment of the officers of the department when the department is at full staffing. The day watch (7:00 a.m. - 3:00 p.m.) will have fourteen (14) officers assigned to five (5) beats. The evening watch (3:00 p.m.- 11:00 p.m.)will have a total of sixteen (16) officers which includes a K-9 handler. The late night watch (11:00 p.m. - 7:00 a.m.) will have fourteen (14) officers assigned to the watch. All three of the watches are under the command of a Lieutenant, with two supervisors (sergeants) assigned to the watch. The day watch and the evening watch also have two (2) community service officers assigned to the watches. The six (6) officers will allow the watch commander the opportunity to assign officers to the downtown as a regular beat assignment. The officers assigned to the downtown area would be assigned to walking, bike, or vehicle patrol as necessary. The officers assigned between the hours of 7:00 a.m. and 11:00 p.m. will have cell phones as well as radios with them. The late night watch has officers in the downtown beat because of all the activity which occurs during the hours of the watch. The six (6) officers assigned to the patrol watches along with the SCAT officers who will work a number of cases and respond to incidents which the patrol officers would need to if the SCAT officers or units were not part of the organization. While Community Service Officers would be useful, the officers assigned to the downtown area would be of greater value because of the greater range of services the officers provide. The officers assigned to the downtown area, which is Burlington on the south, Madison on the west, Gilbert on the east, and Iowa Avenue on the north, are responsible for all police activity in the area. The Crime Prevention Officer will be assigned to the downtown area during the summer months. Day Watch 0700-1500 I Lieutenant 2 Sergeants 12 Officers 2 C.S.O.'s 17 FIELD OPERATIONS (PRESENT) 1 Captain Evening Watch 1500-2300 I Lieutenant 2 Sergeants 12 Officers 1 Officer-Field Training 2 C.S.O.'s 18 (2) Vacancies) Late Night Watch 2300-0700 1 Lieutenant 2 Sergeants 11.4 Officers 1 Officer-Field Training *Hurd 3 days, 2 late nites 15 Administrative Investigations SCAT Services 1 Lieutenant I Captain 1 Sergeant ..... 1 Sergeant 1 Sergeant 5 Officers 5 Officers 2 Officers 1 Drug Task Force 7 6 4 FIELD OPERATIONS (WITH 6 GRANT OFFICERS) I Captain Day Watch 0 700-1500 1 Lieutenant 2 Sergeants 14 Officers (+2) 2 C.S.O.'s 19 Evening Watch 1500-2300 1 Lieutenant 2 Sergeants 15 Officers (+2) I K-9 Officer 2 C.S.O.'s 21 Late Night Watch 2300-0700 1 Lieutenant 2 Sergeants 14 Officers (+2) *Hurd 3 days, 2 late nites 17 Investigations I Lieutenant I Sergeant 6 Officers 1 Drug Task Force 8 SCAT ..... I Sergeant 5 Officers 6 Administrative Services 1 Captain I Sergeant 2 Officers I Training Sergeant 5 1/14/99 IOWA DEPARTMENT OF NATURAL RESOURCES ADMINISTRATIVE ORDER IN THE MATTER OF: CITY OF IOWA CITY Wastewater Facility Nos. 6-52-25-0-01 and 6-52-25-0-02 AMENDMENT TO ADMINISTRATIVE ORDER NO. 95-WW-!6 TO: City of Iowa City c/o Mayor and Council Members 410 E. Washington Street Iowa City, Iowa 52240-1826 City of Iowa City c/o Charles Schmadeke 410 E. Washington Street Iowa City, Iowa 52240-1856 I. SUMM_~RY This order requires you to comply with the compliance schedule for correction of copper and mercury effluent limit violations contained in this order. The City is required to operate its wastewater treatment facilities as efficiently as possible and to maintain these facilities in good working order to obtain the best possible effluent quality. II. JURISDICTION This order is issued pursuant to Iowa Code section 455B.175(1) which authorizes the Director to issue any order necessary to se- cure compliance with or prevent a violation of Iowa Code chapter 455B, Division III, Part 1, and the rules promulgated or permits issued pursuant thereto. III. STATEMENT OF FACTS 1. The City of Iowa City owns and operates Wastewater Facility Nos. 6-52-25-0-01 and 6-52-25-0-02, located in Section 15, T79N, R6W (North Plant), and Section 35, T79N, R6W (South Plant), Johnson County, Iowa. The facility consists of municipal waste collection and treatment facilities. Treated ~ewage is di~- charged to the Iowa River,. pursuant to Iowa NPDES PermitNos. 6-52-25-0-01 and 6-52-25-0-02. The permits for these facilities contain limitations for the discharge of pollutants, including but not limited to heavy metals, including copper and mercury. The facility has exceeded the limitations for these pollutants. 2. The City was issued Administrative Order No. 93-WW-02 on January 21, 1993. This order required the City to perform studies to identify and reduce the sources of contribution of these metals to the system. Although the City performed studies and took measures to comply, the violations persisted. On March 21, 1995, the Department requested the City to submit a compli- ance schedule that included further steps the City would take to IOWA DE~RTMENT OF NATURAL RESOURCE DMINISTRATIVE ORDER ISSUED TO: City of Iowa City come into compliance with metals limitations. The City submitted its proposed compliance schedule on May 2, 1995. On July 24, 1995, the Department issued Administrative Order 95-WW-16 which contained a compliance schedule for returning the City to compliance with metals effluent limitations. Following issuance of the order, the City filed an appeal. The City and the Department have met and discussed the appropriate schedule to be included in an amended administrative order. 3. The Department and the City have agreed upon the following compliance schedule for resolving the appeal. a. Conduct public education program regarding reduction through March 31, 2001. pollutant source b. Establish valid sampling program and source control. 1. Implement new sampling, analysis, and quality control meth- ods by November 30, 1996. 2. Collect new data and evaluate sources by November 30, 1997. 3. Continue data collection. plan by May 31, 1998. Develop and implement remedial 4. Continue data collection and evaluate remediation plan May 31, 2000. by c. Develop site specific river data, evaluate mercury and copper toxicity by 2001. IV. CONCLUSIONS OF LAW 1. Iowa Code section 455B.186 prohibits the discharge of pol!utants into waters of the State, except for adequately treated pollutants discharged pursuant to a permit from the De- partment. 2. Iowa Code section 455B.173(3) authorizes the Environmental Protection Commission to adopt rules relating to the operation of waste disposal systems and discharge of pollutants into waters of the State. The Commission has adopted chapters 567--60 to 69, Iowa Administrative Code (I.A.C.) in this regard. Subrule 64.3(1) prohibits the operation of any waste disposal system con- trary to any condition of a permit. Rule 64.6 specifies the con- ditions that are to be included in permits, including applicable effluent limitations in chapters 61 and 62 of the rules. The effluent limitations, including mercury and copper limits, in -2- IOWA D~RTMENT OF NATURAL RESOURC~~ DMINISTRATIVE ORDER ISSUED TO: City of Iowa City Iowa NPDES Permit No. 6-52-25-0-01 and 6-52-25-0-02 for this cility are based on these rules. fa- 3. The NPDES permits for these facilities require the City to properly maintain and operate this facility. Standard condition 8 of the permits provides that all facilities and control systems shall be operated as efficiently as possible and maintained in good working order. 4. The discharges described in III. above violate described statutory, rule and permit conditions. the above- V. ORDER THF_J{EFORE, you are ordered to comply with the following provisions in order to abate and redress these violations: 1. The City is required to comply with the implementation schedule detailed in paragraph III.3. above in this order. 2. All wastewater treatment facilities shall be maintained in good working order and operated as efficiently as possible, in accordance with the City's NPDES permit, in order to achieve the best possible effluent quality. VI. PENALTY 1. Chapter 567--10, I.A.C., was adopted by the Commission to implement Iowa Code section 455B.109, which authorizes the as- sessment of administrative penalties for violations of Iowa Code chapter 455B or rules, permits and orders promulgated or issued pursuant to chapter 455B. In view of this facility's failure to comply with effluent limits, the Department has the authority to assess a penalty in this matter. 2. Iowa Code section 455B.191 authorizes the assessment of civil penalties of up to $5000.00 per day and more severe crimi- nal sanctions for discharge violations. 3. Pursuant to rule 567--10.2(455B),I.A.C., it has been deter- mined that the most equitable and efficient means of redressing and abating the violations at this time is through the issuance of an administrative order without a penalty. VII. APPEAL RIGHTS Pursuant to iowa Code section 455B.175, and 561--7.5(1), Iowa Administrative Code, as adopted by reference by 567--7, I.A.C., a written Notice of Appeal to the Environmental Protection Commis- sion may be filed within 30 days of receipt of this Order. The -3- IOWA DFn~RTMENT OF NATURAL RESOURCFq ,DMINISTRATIVE ORDER ISSUED TO: City of Iowa City Notice of Appeal should be filed with the Director of the Depart- ment, and must identify the specific portion or portions of this order being appealed and include a short and plain statement of the reasons for appeal. A contested case hearing will then be commenced pursuant to Iowa Code chapter 17A and chapter 561--7, Iowa Administrative Code. VIII. NONCOMPLIANCE If this Order is timely appealed, this matter will be handled administratively. Failure to comply with this order may result in the imposition of administrative penalties or referral to the Attorney General to obtain injunctive relief and civil or crimi- nal sanctions pursuant to Iowa Code section 455B.191. Any questions regarding this order should be directed to: Diana L. Hansen Iowa Department of Natural Resources Henry A. Wallace Building 900 East Grand Avenue Des Moines, Iowa 50319-0034 96113DNR0001 Dated this / day of , 1996 -4- February 2, 1999 Iowa Dept. of Natural Resources Environmental Protection Division, Region 6 1004 West Madison Washington, IA 52353 Re.' Progress Report on identification and reduction of mercury and copper sources in Iowa City CITY OF I0 WA CITY Dear Mr. Goldberg: In accordance with Administrative Order No. 95-WW-16, the Iowa City Wastewater Treatment Division is continuing its efforts to identify and reduce all sources of copper and mercury contributions to the municipal treatment facilities. Attached you will find a status report covering our activities through the end of 1998. We have identified 3 new sources of mercury contributions and one significant source for copper since the last report. We have implemented the "Clean" sampling methods and have found this procedure has decreased our reportable mercury limit exceedences to one for the calendar year of 1990. However, we feel this does lend credence to the possibility that the majority of the mercury found in our analyses is from sources outside of the wastewater stream. EPA has published several articles and new proposed methods that indicate environmental deposition of mercury accounts for high levels in samples, if not fastidiously guarded against. To that end, we are now proceeding with the implementation of "Ultra-Clean" sampling procedures, based on EPA's method 1669 and method 163 1. This includes the construction of an "ultra-clean" sampling equipment preparation room. Our remediation plan, as described in the report, includes direct orders to University of Iowa, the implementation of EPA's latest protocols, and possibly the specific treatment of septage loads. Public education is on going -- brochures regarding sources of mercury are available to the public. Further efforts are now being implemented to work more closely with medical and dental service providers in the community. We have also contacted a consultant to prepare a proposal for the evaluation of site specific metals loading issues in the Iowa River. This work will be correlated to studies done in other parts of the state. However, this study will not be implemented until the "Ultra-Clean" sampling and testing procedures have been fully evaluated. If you have questions regarding the report, do not hesitate to contact me. Sincerely, Dave Elias Wastewater Superintendent 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 , (319) 356-5000 · FAX (319) 356-5009 IP1 IP2 IP3 IP4 CITY COUNCIL INFORMATION PACKET February 5, 1999 FEBRUARY 8 WORK SESSION ITEMS Memorandum from Rob Winstead and David Schoon: Downtown Streetscape Improvements- Cost Estimate Memorandum from City Manager: Budget Discussion Memorandum from Council Member Kubby: FY2000 Budget Memorandum from Council Member Norton: Notes on the FY2000 Iowa City Budget .,I; ,, IP6 IP7 IP8 FEBRUARY 11 WORK SESSION ITEMS T~i-=,-,= fnr nie~-,,~e=-,,- ~^='[' ..... =~ ,, i k ,, ~m?'~, ............. _'__" Memorandum from PCRB Assistant: PCRB Extensions Memorandum from City Attorney: PCRB -Timeline for Police Chief's Report to PCRB Memorandum from Police Chief: Request for Extensions IP9 IPIO IPll IP12 IP13 IP14 IP15 IP16 IP17 IP18 IP19 IP20 MISCELLANEOUS ITEMS Letter from Mayor to Coralville Mayor: Agreement between the City of Coralville and the City of Iowa City Providing for Future Annexations and Extraterritorial Review of Subdivision Plats Memorandum from City Manager: President's Budget Proposal Memorandum from City Manager: UI Biological Sciences Renovation/Replacement- Skywalk Connection Letter from Thomas Bredeweg (Iowa League of Cities): Electric Restructuring Article: New Life for Old Tires in Iowa Landfill [Arkins] Memorandum from City Clerk: January 25 Work Session Memorandum from City Clerk: January 29 Work Session Memorandum from City Clerk: National League of Cities and Legislative Day Letter from First Assistant City Attorney to Ron Vogel: School Zones Letter from Eunice Richmond to Gary Larson (USDA): Deer Letter from Jackie Baumhauer to Gary Larson (USDA): Deer Letter from Stacey Morgan: Deer February 5, 1999 Information Packet (continued) 2 IP21 IP22 IP23 IP24 IP25 IP26 IP27 IP28 IP29 IP30 IP31 IP32 Letter from Laurie Crawford Stone to Gary Larson (USDA): Deer Letter from Harold Hensel to Gary Larson (USDA): Deer Letter from Madha Eicher to Ed Hartin (USDA): Deer Letter from Harold Goff to Gary Larson (USDA): Deer Iowa City Police Department Use of Force Report-January 1999 Letter from Jean Mann to Linda Kopping: Space Needs Minutes: January t3 Joint Meeting Memorandum from Dianna Furman: Utility Discount Program Statistics by Month- January 1998 and Fiscal Year 1999 Release: Presidents Day Observance Schedule ,~ Invitation: National Salute to Hospitalized Veterans Agendas: February 4 JC Board of Supervisors IC Chamber of Commerce Government Update Agenda for the 2/9 Informal meeting of the Board of Supervisors. Info from Sr. Center Comm. regarding space in Iowa Ave. Parking:::Facility. Agenda for the 2/10/99 Informal meeting of the Board of Supervisors. Info regarding Capital Improvement~'-Projects. Memo from City Atty. regarding ~tatus of issues to be discussed at joint meeting with PCRB on 2/11. PCRB activities since September 1997. PCRB responsibil ites. City of Iowa City MEMORANDUM f02-05-99 |P1 Date: To: From: February 2, 1999 Steve Atkins Rob Winstead & David Schoo~ Re: Downtown Streetscape Improvements - Cost Estimate The Iowa City Downtown Streetscape Plan adopted on March 10, 1998 outlined a concept for streetscape improvements to the Downtown generally lying within the area defined by Iowa Avenue on the north, Gilbert Street on the east, Burlington Street on the south and Capitol Street, Washington Street and Clinton Street on the west. The Streetscape Plan preliminary total cost estimate prepared by BRW, Inc. was $3,462,545, which included a 10% construction cost contingency and 17% for soft costs (design, surveying, inspection and administration). Council's desire was to reduce the total cost of the project, setting $2.7 million as a goal. Maintaining 17% for soft costs, the construction cost goal became approximately $2.25 million. This construction cost goal was further reduced to $2.067 million to account for deferring, reducing or eliminating some components, considering alternates and bidding the playground separately (reference the attached sheet for details). The following is the total for Phase I actual and Phase II estimated construction costs and how they relate to the goal: Phase I actual and Phase II estimated Construction Cost Phase I and Phase II Construction Cost Goal Projected Budget Difference $ 2,677,000 $ 2,067,000 $ 610,000 The projected budget difference is based in part on the bid prices received for last year's work. This year's prices could be higher or lower, however it does not appear that the original goal will be met. The decision to use limestone rather than colored concrete with the award of the Phase I project accounts for approximately $136,000 of this difference. Beyond that, no single item, or group of items, stand out as major contributors to the projected difference. It appears that the improvements associated with this project are, as a whole more expensive than BRW anticipated in the Streetscape Plan preliminary cost estimate. City staff along with Bob Kost of BRW, Inc. will be present at the February 8th work session to present this year's project and answer questions. Phase I & II Target Construction Cost Streetscape Plan Cost Estimate - Phase I, II, & III (Construction Cost with 10% Contingency) Phase III Credit - Future Project ($600,0000-17%) Use of Concrete vs Limestone Target Phase I & II Construction Cost Credit for Phase I & II Items Yet to be Constructed or Constructed as Separate Projects Playground - Separate Project $ Wayfinding Signs - Not Included $ Dubuque Street (Holiday Inn to Burlington)- Reduced Scope $ Washington Street at Old Capitol Mall - Future Project $ Linn Street at Iowa Ave Parking Ramp - Future Project $ Total Phase I & II Target Construction Cost (loo, ooo) (25,000) (25,000) (22,000) (22,000) $ 2,959,440 $ (498,440) $ (200,000) $ 2,261,000 $ (194,000) $ 2,067,000 Phase I Actual Cost & Phase II Cost Estimate Phase I Actual Cost BRW Phase II Project Cost Estimate (adjusted by RDW) Phase II Construction Cost Credit Water Main Brick Repair Holiday Inn Total Phase I & II Construction Cost Estimate $ (80,000) $ (36,000) $ 663,000 $ 2,130,000 $ (116,000) $ 2,677,000 Budget Difference Total Phase I & II Construction Cost Estimate Total Phase I & II Target Construction Cost Budget Difference $ 2,677,000 $ (2,067,000) $ 610,000 *Phase I & II Total Project Cost Estimate = Target Phase I & II Construction Cost ($2,261,000) plus 17% Soft Cost = approx. $2,700,000 City of Iowa City MEMORANDUM TO: FROM: DATE: RE: City Council City Manager February 5, 1999 Budget Discussion - Work Session of Monday, February 8 In that the work session has a somewhat abbreviated agenda due to a variety of factors, we have added a budget discussion to that agenda. Please plan on using this opportunity to discuss whatever budget issues you feel are pertinent. CITY COUNCIL MEMDEF-, CMc Center 410 E. Washington St. Iowa City, IA 52240 (319) 356-5010 (319) 356-5009 (FAX) Residence 728 2nd Avenue Iowa City, IA 52245 (319) 338-1321 February 4, 1999 This memo outlines some concerns and suggestions for our continuing FY2000 budget discussions. CONCERNS: 1. Leaving room in the operating budget to fund an expanded library, community events center and associated employees in the event the sales tax fails. This would be a minimum of a one year delay for some of the proposed new positions. I believe this to be a conservative way to approach this general fund budget for the short term and it will give us the necessary room to react to various options in the future. , Going down to 94% of payroll seems too risky for my tastes. I would prefer we remain at the 97% level. If we are wrong with this lower percentage the choice may be to cut staff or services in the future. Last year, we directed the City Manager to come back to us with ideas on how to have the public more involved in developing the budget. To get citizens involved earlier in the process, even before departments present their budgets to Steve. This is a challenging task and hope we increase our efforts in this area. I would like to renew our direction to Steve and ask for some specific ideas to be brought back to us in late spring. We have gone through the CIP looking exclusively at projects paid for via General Obligation money. I would like to go through it again, looking at those projects that are paid for by user fees. CITY OF I0 WA CITY Printed on 100% recycled paper -10% post-consumer ~bero SUGGESTIONS: 1. Add at least $200,000 back into the Peninsula Park in FY2003. Delete the following from the budget: a. Police Sergeant-training $65,000 b. Assistant Fire Marshal 62,000 c. '/i time Info Services Clerk 18,000 Total savings $145,000 My rational for not adding these employees is that police and fire are receiving MANY new dollars for capital (2"a floor Police Department renovations and new fire station) and multiple new employees (6 and 9 respectively). I'm not sure I agree that we can even afford all 6 officers offered via the partial federal grant, particularly in the out years. Add to the budget: a. 1 Parks Maintenance Worker II b. Natural Areas Manager c. ½ time Planner-historic pres. Total of new spending $37,500 48,000 25,700 $111,200 Our parkland inventory has increased by 80% in recent years. I believe we have an obligation to take better care of the land we have acquired through the Open Space Ordinance. We made a commitment upon passing the Open Space Ordinance to maintain this land and I am ready to begin better fullfilling that commitment in FY2000. Historic preservation is going to continue to demand more attention. As our community grows and becomes older, people are going to want better protection of their neighborhoods and the Historic Preservation Ordinance is one tool for this. We have not even begun to live out the conservation district section of the updated ordinance and this will take some staff guidance. 4. At one point, I thought there were 4 votes to tape informal meetings. Let's put this into the budget this year. I am very grateful for the time this City Council has taken with the budget this year. With us each being so busy, it's been easier than imagined to get our schedules together. Each of your flexibility has been appreciated. Thank you. NOTES on the FY2000 IOWA CITY BUDGET Councilor Norton February 2, 1999 IP4 POLICE The case for adding a Sergeant to coordinate training and keep records is not entirely compelling to me. Others still must do the training. How is this function being handled now? Couldn't a current officer be given this task as replacement for some other duties? (-$65K) I can support the addition, over the next three years, of six new officers (will one or more be CSO's?) only if there is a clear plan to: (1) Assure that regular foot a/o bike patrols will be provided in the CBD, on a schedule that makes due allowance for different coverage requirements during different times of the day, of the week, and of the year. (2) Assure that community policing will in fact be established and maintained in several key neighborhoods, with sufficient continuity of assignments to get the advantages of familiarity. (P. S. The recent memos from the Chief don' t exactly reassure me on either of the concerns expressed in a. and b. above.) c.. Is it time for a review of the effectiveness of our local DARE program? (-$?) FIRE a, Is the proposed Assistant Fire Marshall the person who will do the education and inspection functions for both the Fire Dept. and HIS, yet be at least half supported by inspection permit fees? I am reluctant to appoint staff whose primary duties are educational/PR in nature without a very careful cost-benefit analysis. (-$62K) Given the schedule we're thinking about for streets in the Northeast area, couldn't the new firefighters be added in successive years starting in '02 rather than in '01 as now proposed? (-$400K in '01, + this in '04) HIS a. What does the $343K from property taxes cover in this category? b An addition of $30K was requested for Building Inspection, plus $33K for Housing Inspection. What was sought? I would be inclined to support a modest increase if it would help us deal check cases with bad histories somewhat more frequently, or to get to new requests more promptly. (+$30K) 4. LlBRARY a. The plan to switch to in-house maintenance seems wise, as are the minor repairs requested. The department requested an additional $139K for personnel that the CM did not recommend. What did they want!? I understand that calls on Information Services are down a little, presumably reflecting wide individual access to the Intemet. Doesn't this at some point permit reassignment of personnel? 5. SENIOR CENTER I am concerned that space in the Center is not more widely available for general community uses, particularly in the evenings and on weekends. Is some of the problem the lack of personnel to clean up or to shift furniture between "events. ?" Will the addition of a half-time MW, plus $8K more for temporary help, be enough to make wider use of Center space possible? They requested an increase of $118K for personnel but are budgeted for a $34K increase. I would support another quarter-time MW. (+$10K) 6. PARKS & RECREATION Requested $162K in parks, and $105K in recreation, above what CM proposes for '00, and increases aren't scheduled for the out-years! They are scheduled for a new Clerk-Typist and a half-time MW, mainly for Scanion/Mercer. b. I would support an additional half-time MW now, and more help in '01 or '02 for the natural areas under their pundew. (+$20) c. Is the scheduled increase in CBD Maintenance personnel expenses to pay for more temporary help, or for higher wage rates for such help? I trust both. 7. PLANNING & COMMUNITY DEVELOPMENT a. I would urge some additional staff, given all the time and effort involved in working with neighborhoods, with Public Art, and with Historic Preservation. (+$30) b. Can't we review our own codes with regard to affordability for <$20K7 (-$10) 8. PUBLIC WORKS a. It's not clear where the Senior Engineer and the Engineering Technician appear in the budget? The text shows an addition of $45K for a Streets MW but p. 66 shows a net increase of only. 5 MW. And their request was for plus $230K, if I'm reading correctly! I support the text figure. Co Traffic Engineering certainly needs the proposed help; half-time Clerk-Typist and a half-time Engineer. How extensively do we use student as interns or on special projects? 9. GENERAL ADMINISTRATION a. Aid-to-Agencies: I support the 4% increase recommended by our committee. b. Why did Treasury Service and Charges increase so substantially $75K? c. Special Support FY-99 Request FY 00 Jazz Festival $7,640 $10,000 $9,000 Arts Festival 6,000 10,000 8,000 Fri. Night Con. 6,250 6,250 7,000 Heritage Trees 4,000 4,000 4,000 Historical Soc. 4,000 6,000 5,000 Holiday lights 2,000 Fourth of July 2,000 Winter Festival 2,000 10. MISCELLANEOUS a. Airport: I'm OK with the addition, over two years, of a half-time MW, but wonder if there is some way for airport users to help with the cost. b. Cable: How is the additional half-time Clerical Assistant funded. Are we moving on community programming? On cooperation among our cable activities/facilities? Computer Information Services It appears (on p. 113) that we plan to add a half-time Clerk-Typist, move a half-time Programmer-Analyst to full-time, and add a full-time "Webmaster." Couldn't the latter person also do some program analysis, saving a half-timer for now? (-$30K) IP6 MEMORANDUM POLICE CITIZENS REVIEW BOARD A Board of the City of Iowa City 410 East Washington Street Iowa City IA 52240-1826 (319) 356~5413 DATE: TO: FROM: RE: February 4, 1999 City Council Sandy Bauer, PCRB Assistant PCRB Extensions This memorandum is in response to your inquiry at your informal meeting on January 29 regarding PCRB extensions. To-date, the following extensions were requested and granted: PCRB Complaint #97-1 - 30-day extension PCRB Complaint #97-2-#97-7 - 45-day extension PCRB Complaint #98-11 - 4E-day extension PCRB Complaint #98~12 - 45-day extension PCRB Complaint #98-14 - 45-day extension PCRB Complaint #98-16 - 45-day extension PCRB Complaint #98-19 - 30-day extension (requested but not yet granted) The primary reason for these extension requests was awaiting additional information from the Police Department. if there is any further information I can provide you, please let me know. City of Iowa City MEMORANDUM I 02-05-99 IP7 Date: To: From: Re: February 4, 1999 City Council ~,~ Eleanor M. Dilkes, City Attorney PCRB - Timeline for Police Chief's Report to PCRB At your meeting with staff on January 29 you asked for an estimate of a definite period of time within which Chief Winkelhake's report must be submitted to the PCRB. Currently, the ordinance provides that this report must be submitted to the PCRB within 30 days of the filing of the complaint. R.J. informed you that he would need 60 days to complete his investigation. My office must review R.J.'s report before it goes to the Board. Following this review time must be allowed for us to confer with R.J. and for his staff to make revisions to the report, if necessary. I would propose that 30 days is a reasonable amount of time to allow for review by my office and possible conference and revision in light of that review. This estimate is based on the assumption that extensions will continue to be granted by the Board for "good cause" in accordance with the ordinance. Finally, as I told you at your work session, it is inevitable in an already busy office that such a deadline will require that other work be set aside in order to meet the deadline. CC: Steve Arkins Marian Karr R.J. Winkelhake Sarah Holecek eleanor~mem\Ed2-3 .doc MEMORANDUM TO: FROM: RE: DATE: Steve Atkins, City Manager R. J. Winkelhake, Chief of Police REQUEST FOR EXTENSIONS February 4, 1999 A review of the Police Citizen Review Board reports indicates a request for an extension for 97-2. The request was for thirty (30) days. An extension was requested in 98-11 for forty-five (45) days, however the Police Citizen's Review Board decided thirty (30) days was sufficient. A second request was made on July 24, 1998 for a due date of August 20, 1998. A forty-five (45) day extension was requested for 98-12. In a memo dated November 23, 1998, I request an extension in 98-18 until December 11, 1998. An extension was requested on 98-19 on December 15, 1998. The requested extension was for a due date of January 13, 1999. The reason for the extensions were as follows: 97-2 Requested thirty (30) days - The complainant failed to respond to requests for an interview to provide additional information to the investigators. 98-11 Requested forty-five (45) days - Granted thirty (30) days. Great deal of work was still required to complete the investigation. 98-11 Second request on July 24 requesting extension to August 20, 1998 - Time necessary to complete report. Word processing of investigations report. Complete Chiefs review, City Manager's review, City Attorney's review and final review to PCRB. 98-12 Requested forty-five (45) days - Time necessary to complete report - storm priorities, data processing backlog, vacations, additional interview, complete investigators reports, complete Chiefs review, City Manager's review, City Attorney's review, and final report to PCRB. 98-18 On November 23, 1998 requested extension until December 11, 1998 - The Chief had a number of questions he believed needed to be investigated before a report could be submitted. One investigator was ill and one witness had an outstanding warrant and was avoiding contact with the Department. 98-19 On December 15, 1998 requested an extension until January 13, 1999 - One individual who needed to be interviewed was not available until December 16, 1998. The work in word processing would take at least one more week. The investigators needed time to complete the investigative report. Time to complete Chiefs review, City Manager's review, City Attorney's review and final report to PCRB. The department has requested six (6) extensions, two (2) of which were in one case because the PCRB approved less time than requested. One request was because the complainant would not speak with the investigators for a period of time. The other requests were the result of a need to complete the work for the department Internal Affairs process and reports. The requests were for one (1) case in 1997 of the seven (7) which were filed. In 1998 extensions were requested in four (4) PCRB complaints of the twenty (20) which were filed. In one complaint two (2) extensions were requested. In the complaint which were completed in the thirty (30) day time frame, most required the investigator to work beyond the normal eight (8) hours duty day in order to complete the investigations and the necessary reports. Many occasions the priority given to the PCRB complaints took the investigators away from their daily duties and required many aspects of their duties to remain in limbo while they devoted their efforts to the requirements involved in the PCRB complaint process. January 28,1999 Jim Fausett, Mayor The City of Coralville PO Box 5127 Coralville, IA 52241 CITY OF I0 WA CITY Re: Agreement between the City of Coralville and the City of Iowa City providing for future annexations and extraterritorial review of subdivision plats Dear Jim: At our January 26, 1999 meeting, the Iowa City City Council approved the 28E Agreement between Coralville and Iowa City providing for future annexations and extraterritorial review of subdivision plats. This agreement was approved consistent with the discussion at our January 13, 1999 meeting in North Liberty. This agreement is enclosed for consideration by the City of Coralville. I would like to point out that the agreement as approved by Iowa City contains no references to the possible future extension of Oakdale Boulevard between County Road W-66 (Dubuque Street) and Prairie Du Chien Road. JCCOG Executive Director Jeff Davidson indicated to .us that in informal conversations with members of the Coralville City Council, preservation of the Oakdale Boulevard corridor in this area has been indicated as being desirable. The City of Iowa City is not necessarily opposed to this extension; however, we feel it is premature to include it in the agreement at this time. We feel there needs to be discussion between our two City Councils regarding this extension before it is appropriate to be included in our agreement. Accordingly, we have asked Jeff Davidson to place this on the March 24 meeting agenda of the JCCOG Urbanized Area Policy Board. We have also asked Jeff to include it in the FY2000 work program for the JCCOG Transportation Planning Division, so that the appropriate research and discussion can take place, and the road extension can be considered for inclusion in the JCCOG Arterial Street Plan. We appreciate the cooperation of the City of Coralville in negotiating this important document between our two communities. Feel free to contact me at 356-5010 if you would like to discuss this matter further. Ernest W. Lehman, Mayor cc: Jeff Davidson, JCCOG jccogadm~Jtr%el 1-28.doc 410 EAST WASHINGTON STREET · IOWA CITY. IOWA ~2240-1826 · (319) 356-500Q · FAX (319) 356-5009 City of Iowa City MEMORANDUM Date: To: From: Re: February 4, 1999 City Council City Manager President's Budget Proposal The following is a summary of some of the key programs of interest to cities in the Presidenrs budget: Century 21 Policing - The budget proposes $1.275 billion for the new "21st Century Policing Initiative", the next generation of the COPS program. Included in the new program is: · $600 million to hire and redeploy additional officers, including $25 million for the purchase of bullet-proof vests, $20 million to combat violence in schools, and $50 million to help "economically-distressed communities" retain officers, · $350 million for crime-fighting technology, including $100 million for a Crime Analysis Program, $125 million for public safety communications, and $125 million for Crime-Solving Technologies, · $200 million for "community prosecutors and neighborhood district attorneys", and · $125 million for community-wide crime prevention including efforts to prevent school violence. Community Development Block Grants - CDBG would increase $25 million to $4.775 billion. HOME Investment Partnership Program (HOME) - This housing program would be funded at $1.61 billion, an increase of $10 million over last year's funded level. Included in the funding for HOME is $25 million for a Regional Affordable Housing Initiative (RAHI), which is a pilot program to promote the development of regional housing strategies. Regional Connections - This program would be funded at $50 million, and would provide competitive grants for states, consortia of local governments, businesses, nonprofits, and community groups working to pursue smart growth strategies across jurisdictional lines. Section 8 Rental Assistance - HUD requests $10.6 billion in new budget authority to renew existing contracts. HUD also requests an additional 100,000 vouchers for rental assistance at $580 million. while over half of the vouchers would have designated purposes (elderly, homeless, and welfare-to-work), 42,000 will be distributed to Public Housing Authorities to assist families on waiting lists. Homeless Assistance Grants - The HUD budget would fund this program at $1.02 billion, an increase of $45 million, to help homeless people reach self-sufficiency. President's Budget Proposal February 4, 1999 Page 2 TEA-21 - The administration's budget calls for a record investment of more than $50 billion for U.S. DOT programs, including record requests of $27.3 billion for the core highway programs and $6.1 billion for public transit programs under TEA-21. The request also calls for a doubling of funding for TEA-21's new initiative on welfare-to-work/reverse commute program to $150 million. Aviation - The budget factors in the administration's proposal for renewing the nation's aviation law, increasing commitments to FAA's operations and facilities and equipment programs to $8.36 billion, up from $7.65 billion. Youth Training and Summer Youth Employment - The Workforce Investment Act combines the year round Youth Training Program and the Summer Youth Employment Program wit ha single funding stream at current funding of $1.001 billion, to support a wide range of activities and services for low-income youth, including summer youth employment. Arts - Funding requested for the National Endowment for the Arts, $150 million, represents a 50 percent increase over the amount Congress appropriated last year. Part of the new funding would go for arts programs targeted at after-school programs for children. Parks - As part of President Clinton's $1 billion "Lands Legacy Initiative," the president proposes a $4 million in funding for the Urban Park and Recreation Recovery Program. For the first time, the President is proposing $150 million for a modified Land and Water Conservation Fund state and local assistance program for open space and urban park development. The president's budget also proposes $40 million to maintain and expand urban and community forests. Better America Bonds - President Clinton is proposing a $7.2 billion environmental budget which includes a new initiative called Better America Bonds initiative that provides $700 million in tax credits to support $9.5 billion on bond authority over five year ($1.9 billion in 2000). The bond funds will be available on a competitive basis and are to be used for investment by state and local communities to combat the problems of urban sprawl to include the preservation of green space and the promotion of sustainable economic development including brownfields redevelopment. The Clean Air Partnership Fund is a new, $200 million initiative, which will promote innovative technologies to help communities and states reduce air pollution. mgr~mernos\newbudg .doc City of Iowa City MEMORANDUM 02-05-99 IPll Date: To: From: Re: February 1, 1999 City Council City Manager UI Biological Sciences Renovation/Replacement- Skywalk Connection The University has awarded the above project to Taylor Ball. The project will begin in May 1999 and is anticipated to be completed by January 2000. Initially Dubuque Street between Jefferson Street and Iowa Avenue will need to be shut down for a week (five to seven days) to deliver the sidewalk trusses and erect them over the street. Subsequent street and/or lane closures will be required as the windows, roof,' outside skins, etc. are installed. jw/mern/sa-skywk,doc IOWA LEAGUE _of CITIES February 2, 1999 Mr. Steve Atkins City Manager 410 East Washington Street Iowa City, Iowa 52240-1826 Dear Mr. CITY MANAGER'S Off!Of The Consumer Advocate Division of the Iowa Attorney General's Office will be holding a series of public meetings in central and southern Iowa to discuss its findings about the likely impact of electric restructuring on Iowa consumers, and to listen to the concerns of citizens. One of those meetings will be held at the Iowa City Public Library, 123 South Linn Street, in Iowa City. The meeting will begin at 7:00 p.m., February 18th, 1999, and will include a presentation and question and answer session. It is important that there is good attendance from a variety of sectors in the Iowa City area. The more people know about the proposals under consideration, the better chance we have to make sure any legislation that is passed will not adversely affect cities and those that live in them. We urge you to pass this information not only to Iowa City city officials, but also to civic leaders and the general public. We also encourage you to contact adjacent cities and invite their participation. This is of particular importance to Iowa City. According to a study done by the Consumer Advocate Office, your area may likely experience large price increases if electric restructuring is adopted in Iowa. The study points to an additional $114 million or more per year in increased electric prices, and your residential and small business consumers could be hit the hardest. The League is assisting the Consumer Advocate by assisting with preparations for these meetings. For convenience, we are enclosing a flyer to promote participation from organizations and associations within your community. You may prefer to develop your own. The format of the meetings is a presentation by the Consumer Advocate office followed by a question and answer period. If you need a list of other meeting locations in your area, or would like more information, please contact the League of Cities at (515) 244-7282 or the Consumer Advocate Office at (515) 281-5984. Serving b,~,'s cities Thomas G. Bredeweg Executive Director since 1898 President George F. Maybee Mayor, Boone President-elect David L Aidridge Mayor, Newton Past President Ann Hutchinson Mayor, Bettendorf Executive D~rector Thomas G. Bredeweg 317 SIXTH AVENUE o SUITE 14OO o DES MOINES, IOWA 50309-4122 (515) 244-7282 o FAX (515) 244-O740 o E-MAIL: ialeague@netins.net A ttention: Citizens of Iowa Are you concerned about HIGHER energy costs for residential and business areas? Do you want to foot the bill for installing a new utility system? Do you think your energy prices should be dependent on those in Chicago? Come learn how Electric Restructuring could impact you and your community! A public informational meeting sponsored by the Iowa Attorney General's Consumer Advocate Office will be held: Thursday, February 18 Iowa City Public Library, Room A Iowa City, Iowa Don't let large utility companies have the only voice on this issue. Attend this meeting and get the facts directly from Iowa's Consumer Advocate. THE BUSINESS MAGAZINE FOR WASTE M ~NA~:_'.!E",F PROFESSIONALS IP13 TRENDS landfills, collection, legislation, insurance, technology landfills New Life for Old Tires in Iowa Landfill /. ~ Sometimes when ~ you have a good idea. v you just have to roll with it -- despite the obstacles. In planning its land fill expansion, Iowa City, Iowa. officials were inspired to use tires as the drainage layer in a new six-acre landffil cell. Other landfill owners had experi- mented with using waste tires in landfill construction on a small scale, and the Iowa project members -- Iowa City. Howard R. Green Co.. Cedar Rapids; McAninch Corp.. Des Moines: Tire Tech Environmental Systems, Muscatine; and the Iowa Department of Natural Resources (IDNR). Des Moines -- believed that this large-scale use of waste tires would save money, provide a use for unwanted waste and reduce the need for other natural resources. The Howard R. Green consulting firm designed the expansion. Typical- ly, a landfill's drainage layer consists of one foot of sand or gravel, but in Iowa City's case, waste tires would be ground into smaller pieces, then used over the landfill cell base to collect liq- uids draining from the refuse. The liq- uids then would be pumped to the city's wastewater treatment facility. IDNR awarded the city a $42,000 grant to cover the cost of one half of the purchase and delivery price of the waste tires from the tire processor, Tire Tech. In 1996, the state of Iowa allocat- ed $15 million for a six-year waste tire management fund. This fund annually provides $300,000 in grants to encour- age alternative uses for waste tires. More than 1 mil- lion discarded tires collected from east- ern Iowa are expect- ed to be used in Iowa City's landfill, amounting to one third of the state's total annual number of disposed tires. The sand drainage layer in the orig- inal landffil cell design was estimated to cost $190,000; the shredded waste tire drainage layer was estimated at $227,000. But the IDNR grant re- duced the cost to $185.000. making tires less expensive than sand. Shredding the 11.000 tons of tires stockpiled at the processor's site, which is located 60 miles from the land fill, and trucking the 500 semi- truck loads of shredded tires to the site were the project's major obsta- cles. However, by allowing five months to get the tires to the site, the city anticipates that this logistical prob- lem will be averted. Iowa City es- timates an $82,500 cost to shred and truck the tires to the landfill. Performance of the shredded waste tire drainage layer also was a concern. Iowa City is shredding more than 1 million waste tires for use as the drainage layer in a six-acre landfill cell Because shredded tires are more porous than sand or gravel, the tires will meet permeability requirements. However. the city was concerned about the effect of overburden waste and leachate on the tires over time. Existing studies show that up to 100 feet of overburden waste does not significantly affect tire permeability and shows no affect of the chemicals leaching through tires. However, the city will semi-annually analyze the celrs leachate to ensure that no col- lection or chemical problems arise. MeAninch began cell construction in July, placing the tires in a 21-inch thick layer that is expected to eventu- ally result in an 8-inch thick layer after up to 100 feet of refuse is placed on top of it. Construction was sched- uled to be completed by November 1998. One possible benefit from the shredded tire layer may be found in the added cell base liner. A discarded news briefs Acquisitions BiOcorp Inc., Redondo Beach, Ca/if., has acquired Cootrade, Unna, Germany, a manufacturer of fully biodegradable and compostable food service wear. It will be known as Biocorp- Ccotrade. IESI NY, New York, has expanded its New York City presence by acquiring Brooklyn-based Spartan Dismantling Corp. ~ as- bestos transfer station and hauling ~. ,:.::.. :...- The U.S. Department of Justice has informed Eastern Envi- ronmental Services Inc., Mr. Laurel N.J., that a complaint will be filed in Eastern District Court of New York against its previously announced merger with Waste Management Inc., Oak Brook, IlL ENSR International Acton, Mass., has acquired Galson Corp., Syracuse, N.Y. ,,~ k 6 World Wastes TRENDS two-by-four piece of wood or a metal pipe can act like a spear through a sand layer, puncturing a landfill's base liner during placement and com- paction. The shredded tires may act more like a shield to divert possible projectiles before they can penetrate the tire liner. If the shredded tires function as well as anticipated in Iowa City's landf~l, they will be considered in fu- ture cell expansion projects. -- Dan/el R. Scoff City of Iowa City collection Keeping Collection Cool When the Weather Turns Cold From frostbite to snowdrifts, northern cities face a flurry of win- ter garbage collection challenges. In many cases, an ounce, or rather a few quarts, of prevention throughout the cold season can mean the difference between maintaining normal collec- tion schedules and having a frozen fleet stalled in the garage. October is a good month to begin assessing the fleet -- checking an- tifreeze and changing oil Ray Wald. shop foreman for the city of Minneapolis Solid Waste and Recycling Department, tests each vehicle in the city's 86-piece fleet for antifreeze concentration levels using a refractometer. This is performed well before conditions start dipping below freezing because Minneapolis' winter temperatures can fall to a deathly cold minus 80 degrees with the windchill. In addition, every vehicle's diesel fuel mix is changed to a 60/40 blend in the fall. Diesel fuel can develop a wax build-up in the winter if special additives are not used, Wald explains. Minneapolis begins switching to the blended fuel on October 1. even though the city doesn't, usually reach freezing temperatures until mid-No- vember. "We like to allow for those trucks that aren't used as often,' Wald says. ~hat way, we know every vehicle has January 1999 UPDATE Recycled Purchases Wane, Despite 47 State Laws COLLEGE PARK, MD -- Despite a federal Executive Order that made 100 percent recycled paper purchases mandatory and similar purchasing preference laws in 47 states, there hasn't been enough demand for recy- cled printing paper and plastic prod- ucts to "mainstreamH recovered mate- rial, according to a new report from Raymond Communications Inc., Col- lege Park, Md. #Purchasing Preferences for Recycled Products: A Primer & Guide to Laws,. describes and analyzes the nation's policies (as of 1998), and il- lustrates how 187 governments are recycling paper, promoting source re- duction and reducing the use of dis- posable items. rafter six to eight years, these [purchasing preference] laws were supposed to be phased out, # says Michele Raymond, the report's pub- /isher. ~The idea was to jump-start recycling markets and to create a de- mand for recovered material, ending any need for purchasing preferences or set-asides." This has not happened, according to the report. Approximately 30 states have made efforts to buy recycled copy paper and 13 are using various forms of recycled paper, but only four states have attempted to purchase recycled plastic products, according to an earlier 1997 Raymond survey. Despite price preferences in 32 states and set-asides in 23, purchases of recycled paper are down from the early '90s. Post-consumer plastic con- tainer recycling a/so declined in 1997. The President's new Executive Or- der, signed September 14, 1998, at- tempts to put some teeth in the fed- era/governmenUs recycled procure- ment policy. According to Federal Environment Executive Fran Me- Poland, federal auditors will be able to check federal agency compliance with recycled purchasing and issue fines for other environmental law vio- lations. Based on current research, the re- port concludes that: .Governments cannot buy enough recycled products to force them into the mainstream. .There is no incentive for most U.S. businesses to experiment with new recycled products. Few companies are willing to use recycled plastics if they cost more. However, they take credit for using recycled materials that already are mainstreamed. .States have had to budget for addi- tional staff to implement purchasing laws on recycled products. .There are barriers to creating large end-markets for used plastics. Most products are "open-loop," construc- tion-type materials in which there are few published specifications. oRetai/ers are nearly out of the pur- chasing loop. Overall, retailers' inter- est has waned, However, retailers are in the best position to change corporate feedstock practices. The report suggests that govern- ment should concentrate its efforts on source reduction of paper (e.g. im- proving electronic commerce) and on the continued use of recycled plastics. The report is available from Ray- mond Communications Inc. Contact: Michele Raymond, 5111 Berwyn Road #115, College Park, Md. 20740. Phone: (301) 3454237. Fax: (301) 3454768. Eo mail: michele@raymond. com Website: www. raymond. corn City of Iowa City MEMORANDUM Date: February 5, 1999 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, January 25, 1999, 6:30 PM in Council Chambers Council: Lehman, Champion, Kubby, Norton, O'Donnell, Thornberry, Vanderhoef. Staff: Atkins, Helling, Dilkes, Karr, Davidson, Franklin, Klingaman, Ripley, Fowler, Fosse. Tapes: Reel 99-12, All; Reel 99-13, All. A complete transcription is available in the City Clerk's office. BENTON STREET RECONSTRUCTION Reel 99-12, Side 1 Planning and Community Development Asst. Director Davidson facilitated discussion regarding the proposed Benton Street Reconstruction. Input was received from area neighbors: Ruth Baker, William Knabe, John Gross, Lauren Reece. Staff Action: Add Benton Street to 1999 asphalt overlay program; defer major reconstruction project for at least seven years. (Davidson, Fosse) REVIEW ZONING MATTERS Reel 99-12, Side 2 Planning and Community Development Director Franklin presented the following Planning and Zoning items for discussion: PUBLIC HEARING ON AN ORDINANCE CONDITIONALLY CHANGING THE ZONING DESIGNATION OF APPROXIMATELY 61.8 ACRES LOCATED SOUTH OF WHISPERING MEADOWS DRIVE FROM MEDIUM DENSITY SINGLE-FAMILY RESIDENTIAL (RS-8) TO FACTORY BUILT HOUSING RESIDENTIAL (RFBH - 59.25 ACRES) AND LOW DENSITY MULTI-FAMILY RESIDENTIAL (RM-12 - 2.55 ACRES). (SADDLEBROOK/REZ98-0011 ) Franklin stated that if a council majority wants to approve the ordinance changing the zoning designation, council would need to continue the p.h. and consult with the Planning and Zoning Commission prior to taking action on the ordinance. ORDINANCE DESIGNATING 2 SOUTH LINN STREET AS AN IOWA CITY HISTORIC LANDMARK (HARMON BUILDING). (FIRST CONSIDERATION) ORDINANCE CHANGING THE ZONING DESIGNATION OF APPROXIMATELY 0.2 ACRES LOCATED AT 703 BENTON COURT FROM MEDIUM DENSITY SINGLE- FAMILY RESIDENTIAL (RS-8) TO HIGH DENSITY MULTI-FAMILY RESIDENTIAL (RM-44). (OAKNOLUREZ98-0016) (FIRST CONSIDERATION) Input was received from William Knabe. Council Work Session January 25, 1999 Page 2 ORDINANCE CHANGING THE ZONING DESIGNATION OF 21.26 ACRES LOCATED ON THE EAST SIDE OF NAPLES AVENUE FROM INTENSIVE COMMERCIAL (C1-1) TO SENSITIVE AREAS OVERLAY ZONE-INTENSIVE COMMERCIAL (W.B. DEVELOPMENT/OSA-CI-1 ). (FIRST CONSIDERATION). RESOLUTION APPROVING A FINAL PLAT OF BOYD'S FASHIONABLE ACRES. AN 11.51 ACRE. 16-LOT RESIDENTIAL SUBDIVISION LOCATED ON THE SOUTH SIDE OF ROCHESTER AVENUE, EAST OF POST ROAD. AND WEST OF MT. VERNON ROAD. (SUB98-0030) REVIEW AGENDA ITEMS Reel 99-13, Side 1 No discussion - See Council Agenda/Council Time. TOWER COURT PARKING PERMIT SYSTEM Reel 99-13, Side 1 Planning and Community Development Asst. Director Davidson, Parking and Transit Director Fowler, and Traffic Engineer Ripley presented information regarding Tower Court Residential parking permit system. Input was received from Kevin Sharkness and Don Banker. A council majority agreed to not establish a Tower Court residential parking permit system and directed staff to place the item on the February 9, 1999 Formal Agenda Consent Calendar. Staff Action: Tower Court item on February 9 consent calendar per the conclusion of the neighborhood survey. (Ripley) IOWA CITY-CORALVILLE EXTRATERRITORIAL REVIEW AGT. (Agenda Item #18) Reel 99-13, Side 1 JCCOG Executive Director Davidson facilitated discussion regarding Iowa City-Coralville Extraterritorial Review Agreement. Council tentatively agreed to amend Agenda Item #18- A resolution authorizing a 28E agreement between the City of Coralville and the City of Iowa City to exclude the reference to Oakdale Blvd. in the last sentence of item #3 of the agreement. TRAIL BETWEEN FOSTER ROAD AND WATER PLANT SITE Reel 99-13, Side 1 Planning and Community Development Asst. Director Davidson facilitated discussion regarding the proposed trail/access road between Foster Road and the Water Plant site. A council majority directed staff to include the project in plans and specs. Staff Action: Keep access road/trail in plans and specs for water facilities development project. (Schmadeke) UI PEDESTRIAN BRIDGE OVER HWY 6 Reel 99-13, Side 1 City Engineer Fosse and University of Iowa Facilities and Planning Director Dick Gibson presented information regarding the UI Pedestrian Bridge over Hwy 6. A council majority directed Mr. Gibson and city staff to proceed with development of UI pedestrian bridge over Hwy. 6. Staff Action: Staff will continue to work with the University on the development of this project. (Fosse) Council Work Session January 25, 1999 Page 3 COUNCIL AGENDNCOUNCIL TIME Reel 99-13, Side 2 (Agenda Item #20- Public Art Advisory Committee Bylaws) City Clerk Karr requested that Bylaws of the Public Arts Committee regarding membership be deferred to February 9, 1999. City Manager Atkins, PCD Director Franklin and City Attorney Dilkes responded to council questions regarding $100,000 carry-over and maintenance of public art projects. (Agenda Item # 3e(1 )-Downtown Streetscape) Kubby noted that council had requested the cost of the second phase of the Downtown Streetscape Project be reduced. (Agenda Item #7-$4,700,000 General Obligations Bond Issuance) In response to Norton, City Manager Arkins explained it is a refunding and authorizes the city to pay for work already completed. Norton requested that city staff summarize the bond issuance during council's formal meeting. In response to Champion, Atkins stated each city board and commission have their own separate bylaws. Council agreed that the Rules Committee should address issues pertaining to board and commission attendance issues. Norton requested an update regarding the city's deer reduction program. Arkins explained the city is working with Ed Harkin, USDA, and will keep Council informed. In response to Norton, Atkins explained the City Attorney's Office is researching issues related to correspondence received from the Mississippi River Revival and will prepare a response. O'Donnell stated he has received a complaint from Davis Street residents about difficulties associated with snow removal and parking on one side of the street restrictions· Atkins stated that city staff can post signs to require residents to move their cars to allow for snow removal. Atkins urged O'Donnell to tell area residents to call in to request assistance. In response to Lehman, a council majority agreed to establish a council subcommittee to meet with Johnson County Board of Supervisors' subcommittee to discuss Fringe Area Agreement violations as it relates to the Milder case. In response to Norton, City Clerk Karr explained that Tower Court is not on council's formal agenda for January 26. 10. In response to O'Donnell, Lehman stated there is a council meeting scheduled Friday, January 30, 7:30 AM to discuss PCRB issues prior to a joint meeting on February 11. Adjourned: 10:25 PM clerk\mins\0125ws,doc City of Iowa City MEMORANDUM Date: To: From: Re: February 2, 1999 Mayor and City Council Marian K. Karr, City Clerk Council Work Session, January 29, 1999, 7:35 AM in Council Chambers Council: Staff: Tapes: Lehman, Champion, Kubby, Norton, O'Donnell, Thornberry, Vanderhoef. Atkins, Helling, Dilkes, Karr, Holecek, Winklehake. Reel 99-18, all; Reel 99-19, Side 1. A complete transcription is available in the City Clerk's office. PCRB Reel 99-18, Side 1 City Manager Atkins and City Attorney Diikes facilitated council discussion of issues in preparation for the February 11 joint meeting with the Police Citizens Review Board (PCRB). Issues outlined in City Attorney Dilkes' January 27 memo City Council Meetin.q with Police Citizens Review Board ('PCRB) were discussed as follows: m Time for filing complaints. Time for completion of Police Chief's report to Board and Board's report to City Council. Whether the complainant should be invited to appear and present testimony when the complaint is being reviewed for the limited purpose of summary dismissal. 4. Identification of officers· 5. Additional concerns identified by the Board in its annual report. Council requested staff prepare information about length of time taken to compile police chief's report including extensions and provide a recommendation regarding the time needed to complete the report. Council majority indicated they wanted PCRB to address why they did not meet with the City Attorney. Adjourned: 9:20 AM clerkVnin\0t 29-ws.doc City of Iowa City MEMORANDUM DATE: TO: FROM: RE: February 4, 1999 Mayor and City Council Marian K. Karr, City Clerk National League of Cities and Legislative Day I have processed the registration for Council Member Vanderhoef to attend the National League of Cities, March 6-9, in Washington, D.C. If any other Council Members are interested in attending please contact me as soon as possible. I am attaching information on the 1999 Legislative Day hosted by the Iowa League of Cities of March 3. Please let me know if any of you are planning to attend. Registrations after February 27 are subject to a late fee. legislative I)a set9 Wednesday, March 3[ city The League will host its annual Legislative Day on March 3 at the Savery Hotel, Fourth & Locust, Des Moines. This year's event will include issue briefings early in the day, a roundtable discussion with legislative leadership and time to lobby with legislators at the Capitol. To attend, mail the completed registration form (at right) to the League. Legislative Day Schedule 8:30 a.m. Registration 9:00 a.m. Lobbying workshop for first-time attendees 9:30 a.m. Simultaneous issue briefings 10:30 a.m. Hot list presentation 11:00 a.m. Roundtable with legislative leadership 12:00 p.m. Lunch (Governor Vilsack and state depart- ment heads invited) 1:00 p.m. Meet with lawmakers at Capitol 3:00 p.m. Return to Savery Issue 78-3 1-29-99 Address Zip Phone ( ) - Fax ( ) ~ Please list names as they are to appear on badges. Name Title Name Title Attach additional names and titles to this form Fees: League members x $40/person = Non-members x $50/person = [] I am a Legislative Day first-timer Contact name Phone ( ) __ Registrations received after February 27 are subject to a $5 late fee. Full refunds will be issued on cancellations made prior to February 27. If a cancellation is made after February 27, a partial refund will be made up to 48 hours prior to the workshop. Call the League if you need special accessibility or dietary accommodations. Please return this registration form and appropriate fee by February 27 to: Iowa League of Cities, 317 Sixth Avenue, Suite 1400, Des Moines, IA 50309-4111 or fax it to: (515) 244-0740 IOWA LEAGUE _of C ITI E S MNkn KIC~rr, CtyCbrk 410 E Wadlngton Street Iowa City, IA 52240-1826 317 SIXTH AVE STE 1400 DES MOINES, IA 50309-4111 Please pass this on to other interested officials. · ~.~/~.e.~ hhh,,hh,hhl,,llh,,,,,lll,,h,,hhli,,,,,lllh,,hl,,l JanuaW 29,1999 Mr. ~Ron Vogel 307 3rd Ave. Iowa City, Iowa 52245 CITY OF I0 WA CITY Re: Inclusion of schools as uses regulated by the Iowa City Zoning Ordinance Dear Mr. Vogel: Karin Franklin, the Director of Iowa City Planning and Community Development, and I have reviewed your correspondence to the City Council dated December 14, 1998, and wish to respond to your concerns and suggestion that schools be included as uses restricted under the Iowa City Zoning Code. Currently, the Iowa City Zoning Ordinance does not specifically regulate the placement of public schools within residential districts. Placement of private schools and religious institutions within residential districts is regulated through the special exception process, which provides for consideration of the externalities associated with the placement of such a use in a residential district. We acknowledge that "institutional uses" such as schools and churches appear to have evolved from uses which provided specific limited services to uses which now provide an ever increasing, comprehensive scope of services and activities. It also appears that this evolution has been accompanied by a change in the externalities, such as traffic and noise, associated with these uses. Given the changing character of these uses, it may be appropriate to review their regulation under the Zoning Code, as the previously held assumptions of compatibility may no longer be true. However, there are significant legal issues involved in a City regulating another governmental entity, such as a school board, through zoning. As both interests involve questions of the health, safety and welfare of the public, a "balancing test" is applied to determine if a zoning regulation promulgated by a City will be binding upon another governmental entity (i.e the public good in locating a public school in a particular location will be balanced against the public good to be realized by applying a zoning restriction, and that which results in the most public good prevails). Unfortunately, this "balancing test" is applied on a case-by-case basis, such that it is difficult to predict whether particular zoning restrictions will be applicable to public schools in the absence of a specific application. Thus, designing such zoning restrictions requires careful consideration, and even then it is not guaranteed that they will be applied and therefore effective. City staff is currently considering whether to initiate a review of this situation, though a number of currently pending matters would take priority. Should the City Council wish to have this matter addressed on a higher priority basis, it could direct staff to do so. 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 · (319) 356-5000 · FAX (319) 356-~009 I hope this information is of assistance to you. Very truly yours, CC: Karin Franklin, Director, PCD Steve Atkins, City Manager Eleanor Dilkes, City Attorney 02/03/99 WED 09:06 FAX. 11102_05,99 IP18 BY FACSIMILE: 6J.5/7364Qg7 Febmary3,1999 Gary Larson Director, Eastem Region USDA, APHIS, WS Dcar Director Larson: ~ :~ l q/65' If .for) I am writing to comment on'the january 1999 Environmental Assessment (EA)- Justification for the proposed action is subjective and lacks si~ specific data. I oppose the proposal to sharpshoot or otherwise kill deer in. Iowa City, Iowa for file following masons: The 7 calendar day, 5 work day, comment period i I entirely too short. It does not give interested citize~ adequate time to review and comment L! the EA This insufficient comment period is inconsq'amt with the public involveme.t provisio~ and re~luirements contained in the National Environmental Policy Act. (NEPA). The EA provides incomplete site specific evidence to s populations. The 0nly evidence is a second aerial survey. Tx~ There is no data abom rates of immigration/emigration, repn one count for one of the four areas targeted for killing (Hick, .There is no site specific evidence to substantiate the lethal action. apport its claims ofovexabundant deer o data points do not establish a trend. ~duction and mortality. Them is only ~ry Hill). teed or purpose for the proposed The FiA fails to objectively consider and evaluate non-lethal alternatives. The EAjustifieS non-involvement of the WS in non-lethal methods by stating that it has been asked to assist Iowa City only in implementation of lethal methods. The proposed action does not adequately address citizen comments and concerns about the use and effects of sharpshooting. Issues identified in the EA were taken from public input during one public meeting i.n November 1998 and from discussion with lhe City and the IoWa City Deer Task Force. The EA does removal of live deer. Killing and removal of deer are not l~.n~g term deer herd reduetior; methods. These reduction programs need to be periodically repeated as the deer herd will repopulate itself via increased reproduction and survival rates. The EA does not evaluate the environmental conseq ~ences of lethal dee control.- Lethal 02/03/99 WED 09:07 FAX ~002 Gary Larson Page 2 February 3, 1999 removal results in increased reproduction and survival rates. Surviving deer will still cross the roads, eat vegetation, mb antlers on sapling and commit other acts that lead to deer/human conflict. The EA is inadequate. The proposed action is based on incomplete data. Ther~ is no site specific regarding Iowa City or the four target areas_ Resources used and individuals and groups consulted by the WS have a one-sided view of the issue and solutions. The EA has provided no evidence of a deer "problem" in Iowa City or the four target areas- Them is no justification for killing deer in Iowa City. Instead, r~on-lethal measures to address the specific areas of deer/human conflict should b~ implemented. City City Council by fax: 319/356-5009 Eunice Richmond February 4, 1999 Gary Larson Director, F.a~ern Region USDA, APHt8, W8 -FEB 0 4 1999 ' Cil"f MANAGERS OFFICE Dear Director I,arson, I faxed a letter to Ed Hartin on 12/30/98 que~oning the deer sharpshooting in Iowa City. I never received an Environmental Assessment or for that matter any response to any of my questions. ! feel this is being rushed 8o that the public doesn't have a chance to question the USDA or the lows City Council. I would like to add that i have sent three letters to the Iowa City Council on this and have yet to receive any kind of response. Why ask for public comment without questions being answered? The DNR count taken in January was only done in one area. This count showed an increase in the deer population. however the count should have been done in other areas. Furthermore, this count is 8kewed mr,.,ause deer will move into a safe refuge to escape the hunters in surrounding areas. All of this was done much too soon after hunting season. Sharpshooting will not solve the problems in Iowa City. All the sharpshooting will a~complish Is opening up the food supply to the remaining does who will have more faWnS in the spring. This Is what the DNR does to increase the deer herd. Why has the deer herd increased in lows City when the DNR has announced record deer kills in the last two years in the state of Iowa? It appears hunttrig doesn't work or that the deer counts are being manipulated, The USDA mxl Iowa City need to collect more aocumte data before making a deolalon lo kill. Non-lethal methods must oertalnly be oone~dered. Sincerely, Jackle Baumhauer r L 'i0',.-,'1 t ,._.__FEB- 4-99 F~I 2:16 PM ANDERSON-FIRE~SAFETy ! 02~05-99 IP20 February 4, 1999 C/OCityCl~rk To Whom It May Conc.~m: I would like to e, xpre. ss my opinion and outrage nl~ non-lethal methods of deer manag~ mt b~ing "timely." ~ ~ ~ c~l ~ ~~ ~d ~ ~ S~n ~s ~ ~ a ~a~ ~ of t~ ~s g~ ~ ~ ~ ~ ci~s d~ ~tion ~ ~g ~ ~e a ~ ~c for ~ sb~t~ pm~, I ~ge you to pm~e wu-le~ o~m. ~ ~u ~r yo~ ~ ~ ~ ~ to ~ ~ op~. Anderson Htm'ume Society Andr, rson, SC 02/02/99 TUE 18:28 FAX 319 365 8292 Laurle C, S~one February2,1999 Gary Lanon Director, Easten Region USDA, APHIS,WS via faesimi le 6 15-736-2087 Laurie Crawford Stone Attorney at Law 2020 Spoon Creek Court S.E. Cedar Rapids, Iowa 52403 319=365.5710 Dear Director Larson: Thank-you for forwarding a copy of the Environmental Assessmont (F.A) dat~xi "January 1999". TIle proposed aotion is a lothal program. The U.S. D~partm_~tt of Agriculture, Wildlife Services, (WS) disclaims any responsibility for non-l~-thal managemost bY saying non-l~hal measures are the responsibility of the city of Iowa City and private landowners. Nono of the four alternatives considered are long term solutions to humanely resolve deer/human conflict. Justification for the proposed action continues to be subjective and devoid of site specific dam. I continue to oppose the proposal by the WS to sharpshoot or othea'wise kill deer in Iowa City, Iowa for the following reasons: 1.' Re-rifled EA. The EA was fonnc, rly eratitled "Manageanent of White Tailed Deer Conflicts in the City of Iowa City". The new EA is entitled "Reducing Deer Dsm~ge Through Population Reduction". The title of the EA and its focus on lethal methods is defacto evidence of the WS belief that the issue is deer hord reduction rather than managing deer/human conflict. Simply reducing the deer herd will not reduce or resolve conflict. Surviving deer win still cross roadways and be involved in deer/vehicle accidents. Surviving deer will still eat vegetation and omamental plants and rub antlen on saplings. Deerherds will replaee themselves through ina'~ases in reproduction and survival rates. .The WS is focusing on short term he~l reduction rather than preventive and educations tneasures which provide long term solutions. The EA ignores the fact that deer herd eventually self regulate. AXti~cial reduction through killing (or removal) will risk increasing conflict by forcing frightened deer onto roadways and potcntially into oncoming vehicles, by increasing the deer herd population as [it sccks to replace lost members and by increasing concenWations of deer in areas of refuge. ~-. Role of The Iowa Department of Natural Resources. Th'e BA makes anumber ofrcfcrenccs to .~hc IDNR. The IDNR's role in this issue is pervasive and suspect. Thc Iowa City Deer Ts_.~k Force, like many citizen task forces, looked to the IDNR! for leadership regarding the deer management issue. The IDNR's role is suspect for the following reasons: (1) The IDNR unilaterally identified artificial "zones" as a clever ruse to make decisions about deer h~d umbers and management, (2) the IDNR made a unilateral recommendation to lows City about acceptable deer density, (3) the IDNR itself performed the aerial survey counts of deer, and (~) the IDNR approved 02/02/99 TUE 18:29 FAX 319 365 8292 Laurie C. Stone ~003 L.a~on, Page 2 of 5 { shoo as a ~ ling lcthal method only after the Iowa City Deer Task Force agreed to include bow huixtin~ a~ a fulure altcmaxjvc. Additionally, it is no secret that agencies such as the DNK thai cam 'n .... - such parks and urban 3. ! List of Persons and A2encjes consulted. One of the groups on the list was disbanded 18 months ago (the Linn County Deer Msn~,gement Task Force). Of the rems;ning 1~S listed, 6 arc IDNR employees and all have a vested intcrcst in lethal mauagcmcnt. No proponents ofnon-lcthal mc~thods wcrc consulted (such as Humane Society of the United States, Fund for An;m:~l s, Animal PrSmction Institute, Animal Advocatcs of Iowa, the Cedar Rapids Deer Coalition, wildlife biologists otlier than those employed by a governmental agency, and the Cedar Rapids Deer Task Force). 4, Comment Period, There is insu~cient opportunity for interested citizens to adequately review and comm~Dt On the EA, Ths EA was received on Jan~Lry 28d~With the comment period endin.~ on February 4'~. This allows five business days and only seven cdcxxdar day~ to read the sixteen page rc~.~rt, ' cludi g i e ' d , and study thc attached map. The referenced xn n itemtar cxtes an references ~hdlife Socicty Bnllctin alonc is 596 pagcsi This insufficient commexxt period is inconsistent with the public involvement provisions and requirements containted in th6 National Environmental Policy Ac L (NEPA). 5. Deer Population. Thc BA provides incomplete site specific evidence to supporf its claims of ov,.nbmxdant deer populaXions as follows: (1) Thc only cvidcn~ provided is a second aerial survey coiut- Even the IDNR h~a ~mitted that 3 dam points is thc minimum required to determine a U'cnd. kl ~owa City, such as l'atc3 of immigratioll/ctlligratiol~, rcproduction and mortality. (3) The EA rcl~.'orts current dcer/squm'c milc numbers forthroe of the four areas targeted for killlug deer. There is x~o new deer count for the fourth (Hickory Hill) arca. (Perhaps the numbas hcrc have declined?). a n~n-hunl~d area, ticcreases in doer numbc~ in areas herdmug a zone will often lead ~o an inchrose . ~ . . n he m t numberwmthinthczonc(dccrdon'trecognizczoncboundaricsandmaymovebetweenzones). ac~'al the IDNR bc certain where the.' zone bordcrs arc from the air? How can it bc cc~in it is not counting dccr more than once?. 6, Deex/tluman Confsict, Reports ofdccr/h~ conflict do not substantiate the need or purpose fo the proposed lethal action. Tkc reported areas of~jct ~c: a. ] Landscape or vegetation impacts from browse~ and antler rubbing on private r~idential ,vrQ/verry. The BA rcp0rts that "a number of citizens,, havc complained about damage to landscaping- ~n~s is hardly obj ccfivc data and glaringly ins, d'fi cient Them i8 no site specific cvidcncc of damage to khc four areas targeted for ld!lln~ deer. Additio~y, requiring citizcms have bccn unable to obtain names or even incidem rcpo~s of ct~nagc ~D~ the city council- 02/02/99 TUE 18:29 FAX 319 365 8292 Laurie C. Stone ~004 LaXson, Page 3 o£ 5 The HA indicaw, s that killing deer will reduce damage. However, killing some deer will not keep o~e~ deer from eating vegetation, plants or an~r rubbing in residential areas. ~Landowners can prevent or minimize damage by planting vegetation and ornamental plants that are non-palatable to deer, and seasonal use ofrepellen~s, f~cirig and netting. The EA incorrectly states that repellents have to b=~n reapplied "Fairly ofi~n, particularly after rain". There is a hom~nadc remedy that is applied every thr~ weeks, 100% effective and does not have to be reapplied afar r~in~ Query: why is the city involved in issues concerning vegetation on private land? b. : Adverse impact~ to native vegetation, !and~caping, and other wildlife in parks and natural areas. The EA provides no site specific information~ The EA references declining numbers of canopy nesting birds in another state an adverse impact. There is no site specific dam regarding impacts on canopy nesting birds or other wildlife in Iowa City or the four target areas. c.: Deer/vehicle acddents. Ofthe reported annual 11,000 dc~/vehiclo collisions in the state, only 39:. ocatrred in Iowa City. Not only is this number exceedingly small, there is no site specific information indicating where these accidents occurred. There ~s no information that shows that the 39~accid~nts occurred in the four target areas. In fact, one target area is bordered by two city streets where Stricter reflectors have been used with success. The few accidents that have occurred in the reflector areas were atlxibuted to broken reflectors, bent refiecWr poles or daytime lighting. !Not only is 39 a !0w number. it represents a reduction in accidents in Iowa City. The Iowa City Wildlife Reflector System Report states that 50 accidents occurred on a 1/4 mile stretch of Dubuque Street in 1993/1994 and 2 per month on the l ¼ mile stretch 0fDodge Street prior to installation of;.the Stricter reflectors in those stretches in1994. Even if these numbers rq~resent 2 years of accidents (for a total of 74 accidents), they rq0~esent accidents]on only a short portion {l 3/4 miles) of~owa City roadways. 39 for the entire City is a reduction. l i Ther~ is also no site specific information provided about human injuries or deaths. The justification provided is strictly financial and admittedly an "estimate". ! The BA gates that killing deer will reduce the accidents. Killing deer does not prevent surviving dc~ from crossing the sarnc roads- h fact, shooting at deer may result in more deer on roadways an!i~Htinereascd risk of deer/vehicle accidents as frightened deer try to escape shooters. e ovJy proven way to m{n~miT. c dccrhrchic]e accidents is .~ough non-lethal methods such as: (1) land use planning to preserve deer habitat, (2) road design to avoid bisecting deer cwssing w/xtcs and habitat, (3) preventive mcasurcs such as lighting, Stricter reflectors, f,m~ing, speed r~luction and deer crossing signs, (~) measures to reduce deer attraction tO roadways stlch as cle'aring bv,-~h near roadways and right of ways, planting vc~gctation non-palatablc to dccr near roadways and using non-salt alternatives to treat icy wads, ~ and (5) driver education pmgrarn.~ rei~arding locations where drivcrs arc likely to encounter dcer and measures to mlnimlzc accidents. d~ Lyme disease. There is no site specific infoxnmtion provided about the number of cases of L;yme discase in Iowa City, the number reported in the four target areas, or that reported cases arc attributable to deer. : The tick that carries lime disease ha.~ artumber of animal he ~ts including horses, dogs, cam, mice 02/02/99 TU~ 18:30 FAX 319 365 8292 Le, ur:l.e C. ; L~son, :Page 4 of ~ and birds. In ?:acL mice arc mor~ likP. Jy to be carriers of the _dck than deer. Since deer eat th~ is habitat to mice, deer ach~nlly help to reduce the risk oflyme disease. 7. ! Non-Lethal Alternatives. The EA, fails to objectively consider mqd evaluate non-lethal alt~-rxmtives. The EAjusdfics non-involvement of the WS m non-lethal methods by stating that it tins been asked to assist Iowa City only in implementation of lethal methods..The WS briefly discusses non-lethal rodhods tra~onal ly recommc'nded by the WS and states that some of thee methods or vahations are included in the Iowa City Deer Management Plan. The ~ focgses p'nmarily on obj ections to non-lethal methods. The failure of the WS to address non-lethal methods will likely mean that none will be implemcn[cd. Despite a number of non-lethal metho~ bdug rccOmmc~lded to the city by the Deer Task Fo~ce in early 1998, none have been hnplemented. The only non-lethal method implemented by the city was installation of Strietcr reflectors long before the Dccr Task Fowe convened. =, 8.: Proposed Action, The proposed action does not ad~qu~oly address citizen comments and concerns about the use and effects of sharpshoo~n~ as followS: ~z. Effect o~f t]fe huma~z e~viro~me~r. The EA fails to address the cnvironmcaatal effects of the use of bait. Bait left on the ~ound will attract rodents whose populations may ina'case ~ a xesult of availability of food. Rodents carry the tick that spreads Lymc disease. Use of bait may increase the risk and occurrence of Lyme disease. b.: Hurm~ne issz~es. Bxtending the ldlling into late February runs the risk that some pr~J~nant does may be ldlled. Extending the Idlling tO March 20'~ ensures thqt prel~rmnt does will bc shot. c. Fi~cid tssz~. There are financial concct'ns associatedwith_the ongoing cost ofsharpshoodn~ programs. Sharpshooting has not been a one dine soludon m other cities. Sinc~ deer herds rcpopulate themselves, oftm at an inawased ram following a ~ pxOErsm; cities foeused on deer herd reduction have to repeat the sharpshootinE every two or three years. This means the projected {and likely low) cost of $42,000 to kill 240 deer will be a mg taxpayer cog. d.. Safely issues. Despite assurances of caution and care in the BA, hunters and law enforcement of Scexs admit that most have experienced an accidental discharge. There are re~orts every year of a hunter being accidently killed by a weapon, There is also a safety risk of feeding diseased or improperly handled meat to low income families, e. I,i~z~iliZy issz~es. Who will be financially responsible in themevent ahuman or companion animal is m:cidentally killed or injured from ~h-xshot or a fri~tcnCd de~ dn~hing onto a madway or thwu~h a window? In thc event ofpropet~y damage attributable to the shootinff px'o~rsm? In the event someone receives diseased or improperly handled meat? 9, ~ Issues. The issues identified in the BAwc~e r~portedly taken from public input during one public meeting in November 1998 and from discussion with the City and thc Iowa City Deer Task Force. Issues raised in pr~or comments to the DBA were not included or addxessed. Additionally, the WS failed ~o consult with individuals or ~oups do not support lethal methods. The EA does ~ot represent citizen, agency or even expert input firoxn both sides of the deer/human conflict issue. The EA attempts to trivialize the concerns of citizens who are promodn~ the use of non_lethal methods b)~ referring to th~n-i as those with "aesthetics and h-m~m-affcctionate bonds with individual dcc'~'. 02/02/99 TU~ 18:30 FAX 319 365 8292 Laurie C, Stone ~006 There are many reasons for promoting non-lethal methods, including financial and public safety issues. Some people are concerncd about animals and wildlife rmmagement. This group includes those with no bond with individual deer who nevertheless abhor !allling as an answer to conflict. The number of dec~ h~ incorrcctly been identified as the problem. The number of deer is not the issue to be resolvccL The issues to be resolved have generally been identified as browse damage and deer/vehicle accidents. Officr issues are anflrr rubbing, concern about impacts on other species and lymc discasc. Thcrc arc non-lcthal alternatives that dircc~y address these areas of conflict, provide long term solutions, arc less costly for taxpaycrs and safer for the public. 10j Alternatives 1 - 4. All four alternatives involve removal ofdeer numbers from the Iowa City population. They include killing deer and removal of live deer. Removal ofdeer via transportation of live 3nlrnals or killing are not long term deer herd reduction methods. Artificial reduction programs need re be periodically repeated as the deer herd will repopulate itself via increased reproduction and survival rates. . D~r herd reduction is not a long term solution to deed alt~rnativcs considered address the issues at thc heart of the d education measures do address thc issucs. 11~ Environmental Consequences. Thc EA does not cvalu oflcthal deer control. Lethal removal rcsults in increascd rcpm, deer will still cross the roads, eat vcgc//ation and rub saplings. the areas of deer/human conflict Corowsc and antler rubbing, are non-lethal preventive and education measures discussed The only solution that will address the deer herd number in :~uman conflict. None of thc four ;~r/human conffict. Prevention and Ltc thc environmental consequences tuction and survival rates. Surviving the only solutions that will address r/vehicle accidents) in thc long tei'ai sewhcr~ in this letter. he long term is allowing the herd to serf regulate. Studies of deer in national parks provide cviqencc that non-hunted herds do self regulate. Artificial m~mipnl ation of the deer herd through lethal programs will prolong and possibly prevent self regulation as deer continuc to repopulate folio 'w~ lethal reduction. : Sgmmsry, The EA is .i,,'~l~quatc. The proposed action is ba~ed on incomplete data. There is no site specific regarding Iowa City or the four target areas. Resources used and individuals and groups consulted in preparation of the BA present a one-sided view of the isstw and solutions. The BA fails to properly identify and address the issue of deer/human conflict. There is only cursory discussion of.non-lethal alternatives. ~ The EA has provided no ~vidcnce of a deer '~:yro~lem" in Iowa City or the four target areas. There is no justification for killing deer in Iowa City. Inqtead, non-lethal measurcs to address the specific areas ofd~er/human conflict should be implemen-~',~d. S~ncerely, c. ~owa City City Council L 13193772GG7 HENSEL INSLJRANCE 02°05-99 02/03/lg~9 22:57 IP22 HENSEL INSURANCE HENSEL INSURANCE AGENCY, INC. 206 COLLINS RD. NE OFFICE gO 1 CEDAR RAPIDS, IA 52402 (319) 377-2928 1-800-397-8215 Gary Larson Eastem Regional Director USDA, APHIS, WS Via Fax Dear Regional Director Larson, I am writing to comment on the Federal Governments involvement in the mindless shooting of deer in Iowa City, the shaky environmental assessment and how much Federal money you am going to waste doing it. You have more important things to. Ranger Gord on the Red Green show started counting the number of ants in the forest. He decided their ware too many ants so he decided to use the wildlife management techniques that he was taught by the govemment. Then he got up and starred to stomp the ants to death. It was really funny because everybody knows that the govemment's "wildlife management' means mindless, useless killing. The title of the EA gives you away right away. 'Reducing Deer Damage Through Population Reduction'. You should have said through mindless useless killing. MUK for shod. Let me put it this way. It has been culturally acceptable in the past to kill wildlife but ire not anymore. rm sure the USDA if offering traditional advice from standard practice and that is not acceptable anymore. New cultural values are forming and new thinking is required. Wildlife television programs have been going on for about 35 years now who's message has been to not harm the wildlife. A ten year: old 35 years ago is now 45. Hunting is dwindling down to around ten percent of the population. The majority is against killing wildlife. A lot of people still don't object to it openly because they mistakenly think that killing wildlife is still an accepted cultural value. That is changing as more people speak up. You may as well plan how to deal with wildlife without resorting to killing because killing is not an option anymore. At one time, slaughtering a lamb on the alter during the church service was and accepted cultural value. I think you would be repulsed by thati now. You would be repulsed by it because it is no longer an 02/03/1999 22:57 13193772667 HENSEL INSURANCE PAGE accepted cultural value. Since I have evaluated and not accepted the old cultural values of permitting the killing of wildlife, I am repulsed by the killing of wildlife. Please evaluate the old cultural values that you apparently still believe in and make the transition to the new cultural values. I know it would be especially difficult in the position you are in but you may be pleasantly surprised to find out as I was that the majority are already holding the new values. When you take away the MUK many things happen. Just a change in values changes the evaluation of whether or not there is really a 'problem' there or not. Objections with previously rejected options are reevaluated and with serious attention paid to them, the problems may be overcome and new solutions may be reached- Let's look at the objections to something other than MUK. 'There is no place else to put deer. Is that really true? There are people who have places for them. Has anyone asked them? How about making a place for them? 'There is too much dsk of getting sued if deer are relocated". Is that true? Is it worth taking the risk and keep the insurance paid up? 'The deer get black leg and die anyway if they are moved'. Is that really true? People relocate deer everyday without them getting black leg, "Auto deer collisions are dangerous". Is it really true that its the deem fault? Why blame the victim instead of ddver?. I have very seldom seen an auto/deer claim in 25 years without a speeding ticket on the record too. 120,00 deer were killed by hunters in Iowa dudng the 1998/99 season and there are still auto/deer collisions. "Deer will continue to grow at 30% a year" Is that true? Do trees grow to the moon? In a years time flies could <;over the earth six feet deep too_ I can go on and on. There was not enough time for the community to respond to the public comment period for the Environmental Assessment. The community sometimes takes a while to understand what is going on and why they should be there. The data has so many holes in it that no one could possibly make a valid decision on what has been presented so far. No trend line can be established with two points of data. One place where a stand was to be placed had only one count. What is the environmental impact of MUK? What happens in ten years? Will MUK solve the problem? Why waste everybody'8 time and money. What about the value of the dears lives that are on the receiving end of MUK. How do we advocate the respect for life if we advocate MUK? Sincerely, Harold Hansel 206 Collins Rd NE Cedar Rapids, Iowa 52402 319-377-2928 02 FEB 0 ,~ 1999 CITY MANA~ER'S OFFICE February 3, 1999 Harold M. Goff 445 Kimball Road Iowa City, IA 52245 Re: Public comment on the 1999 USDA deer control plan As a north-side homeowner who routinely has 12-28 deer in his yard, I would like to offer some first-hand insight into the dire need for population control as expressed in the USDA plan. I love deer. I also love birds, rabbits, trees, topsoil, etc., all of which are threatened by treating deer as "sacred cows". A healthy balance of flora and fauna that existed in the wooded fringe areas of Iowa City perhaps ten years ago is quickly being destroyed. The ultimate irony in the present controversy is that groups opposing the control plan invoke a concern for the environment, when deer over-population is the environmental problem. The emotional appeals to halt or delay the plan have no technical or procedural basis and hence must be considered frivolous. Much has been made of the increasing number of deer-automobile collisions and damage to residential plantings, but few specifics have been offered about the ecological disaster that has occurred in the natural wooded fringe areas of Iowa City. I will describe the situation in our and adjacent wooded areas on Kimball Road. Ten to fifteen years ago the woods were thick with undergrowth of all sorts of bushes and young trees such that a machete was almost a necessity for passage during the summer months. Blackberry, raspberry, and gooseberry plants grew where they found adequate sunlight. Birds, rabbits, squirrels, and even fox thrived with adequate cover and food sources. At that time the occasional deer sighting was a treat. The situation began to change dramatically about five years ago as deer could be seen almost continuously. The woods now have the appearance of having been cleared with power equipment up to a height of at least six feet. During the summer the deer eat nearly every leaf they can reach, missing only an occasional noxious weed. All of the bushy plants and berry plants are gone, and all young trees are stripped bare. New seedlings do not survive (to replace one-fourth of the trees lost in the June 29 storm). There is no such thing as a deer-proof planting, as those that are not eaten in the summer are broken or de-barked by bucks rubbing antler growth in the fall. Essential food sources for birds, rabbits and other creatures are gone. With no undergrowth, the bare soil on the steep, fragile hillsides-quickly erodes. Trenches much like those seen in a cow pasture are cut into the hills from the deer paths. What was previously a small stream is now a deeply-eroded ravine. Large sections of the steep, denuded hillsides have slid into the ravine. In effect, the "natural" wooded fringe areas of Iowa City are equivalent to over-grazed cow or goat pastures. Members of animal welfare organizations in Sacramento, Taiwan, and living in downtown apartments or University of Iowa dormitories are compassionate and well-intended, but not educated as to the impact of exponential growth of a single species. Their level of technical understanding is illustrated by a claim made by a member of the University of Iowa Animal Rights Coalition in a newspaper article to the effect that white-tailed deer are threatened with extinction. In fact the number of deer in the U.S. is now greater than or equal to the number present when Columbus came to the new world. It is both short-sighted and hypocritical that groups concerned with animal welfare should favor unlimited breeding rights for a large, cute animal and in the process deny food and living space to birds and smaller furry creatures. This is not a credible approach. It is one of emotion rather than reason. Those opposing the USDA plan lack the courage to deal with a difficult and unfortunate situation. If they have any conscience they should step aside and permit the USDA and City take the first step toward re-establishing a balanced environment for all wild creatures. Although my description of environmental damage on the north side of Iowa City may seem over-dramatic, I am happy to show anyone concerned about environmental impact the areas between Kimball Road and Whiting Avenue (please call first at 351-8609). Sincerely, Harold M. Goff OFFICER 40, 49 36 22 39, 15, 25 90, 27 26 7,35 3, 87 IOWA CITY POLICE DEPARTMENT USE OF FORCE REPORT JANUARY 1999 DATE 01-03 01-04 01-06 01-11 01-16 01-16 CASE # 99900056 99900062 INCIDENT Interference/Domestic Intoxicated Person 99900126 FORCE USED Subject arrested for domestic abuse. When told he began walking away and had to be grabbed by his arms and a wrist flex employed. Subject cuffed. Warrant (other agency) 99900247 Suicidal Subject Subject tried to strike officer when discovered his car was being towed. Arms placed behind his back and cuffed. 99900427 Disorderly Conduct Subject wanted in Linn Co. for theft 2n't. Officers went to place of business to try and locate. When subject left by back door officer drew sidearm. 99900430 Suicidal Subject Suicidal subject struck at officers and others several times and grabbed one officer's microphone cord. Arms were held to prevent striking. Closed asp was employed against hand to effect release of cord. Plastic cuffs used on ankles to restrict movement. 01-17 99900477 Man withGun 01 - 18 99900500 Trespass Arrest Subject already under arrest managed to free himself from cuffs while en- route to jail. He resisted being re- cuffed and had to have his arms forcibly placed behind his back. 01-18 Suicidal subject became agitated at hospital while waiting for exam and had to be cuffed to bed. Officers responded to bar after call of subject there may have a gun. Subject located and his arms grabbed by officers. Subject escorted from bar. Subject began walking away from officer and he had to be grabbed and handcuffed. 99900504 Assault/Public Intoxication When told she was under arrest, subject resisted. Her arms were forcibly placed behind her back for cuffing. 14 01-19 99900530 Injured Deer A deer that was struck by a car was OFFICER 85,44, 3 85,44 3, 49 35 14 45,24,11,40, 54, 3O DATE 01-21 01-21 01-23 01-23 01-25 01-31 01-31 CASE # 99900595 99900596 99900627 99900689 99-900738 99-900885 99-900897 INCIDENT Mental Committal Mental Committal Mental Committal Domestic Abuse Injured Rabbit Assault/Interference Injured Raccoon FORCE USED shot with the of~cer's sidearm. Subject resisted when told she was being taken to hospital. Subject's arms taken and forcibly placed behind back for cuffing. At hospital subject became combative and officers held subject down on bed for treatment at request of staff. Officer had to restrain subject's ann while being treated at hospital after subject had pulled out I.V. Juvenile subject resisted being taken to hospital for psych evaluation. Officers grabbed arms and he resisted being cuffed. O.C. was then used to obtain compliance. Officer struck in face by subject. Officer grasped subject by arms and lowered him to ground and subject cuffed. Rabbit injured by a cat was shot with the officer's sidearm. Several subjects involved in a fight and assault. Officers had to grasp arms to effect cuffing and prevent assaults on officers and others. One subject was exposed to O.C. when he continued to resist. Injured raccoon was shot with the officer's sidearm. CC: Chief City Manager Captains Lieutenants Library City Clerk Hurd Elderly February 1, 1999 02-05-99 IP26 28 South Linn Iowa City, IA 52240 319-356-5217 Fax: 356-5417 Linda Kopping Senior Center Coordinator Dear Linda: ! read in the February "Post" that the Commission decided to support a request to the City that it be allocated 8,000 square feet of space on the second floor of the new parking facility. ! am writing to ask that Elderly Services Agency be considered for more space, should it become available. We have an extremely crowded office in room 208 with six staff members occupying a room along with all the attendant equipment and supplies necessary to run our prc~rams. RSVP, in particular, is very cramped for space. Joan Cook (RSVP) deals with over 300 volunteers and their many creations, contributions, and visits to the office. Chris Forcucci (case management) has a stream of visitors inquiring about care, often very sensitive in nature, for frail elderly people. So does David Purdy (shared housing). Gary Smith (chore) works with not only elderly clients, but the steady march of people looking for work. There is barely room for them to sit down. ! have not complained in the past because ! knew that there was no space available in the Senior Center. Now that it appears that will change, I respectfully request your attention to the matter. Sincerely, ~CSW, LISW Executive Director Joint Meeting Johnson County Board of Supervisors Iowa City Community School District City of Iowa City City of Coralville City of North Liberty Wednesday, January 13, 1999 North Liberty Community Center 02-05-99 IP27 North Liberty Mayor Hippee called the meeting to order. Representing the governmental bodies were: Coralville City Council: Herwig, Jacoby, Schnake, Weihe Iowa City Council: Champion, Kubby, Lehman, Norton, O'Donnell, Thornberry, Vanderhoef Iowa City Community School Board: Mimms, Wallace Johnson County Board of Supervisors: Duffy, Jordahl, Lehman, Stutzman North Liberty City Council: Bandy, Boeke, Ferdig, Hippee, Soukup Also present were staff, media and interested citizens. Organization & Purpose of Joint Meetings. Members of the governmental bodies discussed the purpose of holding joint meetings. They want the organization to be more than a social gathering and do not want to duplicate the function of other joint bodies such as JCCOG. The following points were discussed: 1) All elected officials are invited to attend this joint meeting, whereas, only selected representatives attend the JCCOG Board meetings, 2) Joint meetings are informational only; no decisions are made, 3) Currently this is the only forum for joint discussions that includes all the members of each governmental body, 4) Discussions promote understanding and facilitate future agreements and assistance between organizations. Joint Meeting--January 13, 1999 Page 2 GIS MapPing. Jordahl reported that the committee studying mapping and data services requirements for Johnson County has recommended conducting a County-wide needs assessment that will include all the governmental bodies within the County. Arkins agreed that it makes sense to coordinate efforts and eliminate duplication of work. Iowa City will need GIS mapping to comply with EPA stormwater permitting requirements. They estimate the cost at approximately $500,000. Hayworth stated that Coralville is starting on the second generation of their GIS mapping. They plan to require developers to submit future plats in a CAD format. The School Board uses the University of Iowa Geography Department for their maps. North Liberty's mapping is done on Shive-Hattery's CAD system. Coordination at the JCCOG level was discussed. A grant application for funding the project would benefit from a joint effort. Johnson County/Coralville and Johnson County/North Liberty Frinqe Area Agreements. Agreements between Johnson County and the cities of Coralville and North Liberty establishing policies and requirements for development within the fringe areas of each city are very close to completion. Kubby expressed her concern that environmental protection issues be addressed in the agreements. Dvorak reported that Johnson County is in the process of developing an ordinance regulating and restricting development in environmentally sensitive areas. Iowa City/Coralville Aqreement Reqardinq Annexation and Extraterritorial Review. Davidson reported on the status of the Agreement between Iowa City and Coralville regarding review of development in the overlapping areas of each city's extraterritorial jurisdiction. Design standards, drainage problems and preservation of the Oakdale Boulevard corridor were discussed. Johnson County Land Use Plan. The final draft of the Johnson County Land Use Plan has been adopted. The County is now developing policies for implementation of the Land Use Plan. Policies will include regulations and/or restrictions on development of environmentally sensitive areas and agricultural land, a transportation management plan, restrictions and Joint Meeting--January 13, 1999 Page 3 monitoring of private wells and septic systems and will address other environmental concerns. Local ODtion Sales Tax. Iowa City, Coralville, and North Liberty each stated their proposed uses for the 1% local option sales tax as they will appear on the ballot for the March 30 referendum. The Board of Supervisors is still discussing their proposed use of funds. Wallace reported that the Iowa City School Board does not intend to request a referendum for local option sales tax for the school district. City High Tennis Court Lights. Iowa City Council and School Board representatives discussed the concerns of residents in the City High area regarding the installation of lights at the City High tennis courts. Next Meeting. The City of Iowa City will host the next joint meeting on April 22, 1999. Meeting adj ourned. Date: To: From: Subj: Treasury Division Memorandum 1 -Feb-99 City Manager and City Council Utility Discount Program Statistics by Month - January, 1998 and Fiscal Year 1999 Water Sewer Refuse Total Accounts Recyling Water Sewer on Discount Water Sewer Month Discounts Discounts Program Discount Tax Discount Discount 1998 Jan 173 60 233 1,192.96 58.25 1,253.54 Feb 182 65 247 1,218.56 59.52 1,280.44 Mar 179 73 252 1,141.65 57.15 1,144.88 Apt 180 77 257 621.27 31.26 623.04 May 178 76 254 923.94 46.27 926.56 Jun 174 75 249 899.16 45.15 901.70 Total 1066 426 1492 5,997.54 297.60 6,130.16 Refuse Discount 1,134.88 1,161.12 1,659.68 721.60 1,210.33 1,174.24 7,061.85 Recycling Discount 363.30 371.70 531.30 231.00 387.45 375.90 2,260.65 Total Discounts 4,002.93 4,091.34 4,534.66 2,228.17 3,494.55 3,396.15 21,747.80 FY99 to Date Jul 109 59 168' 431.88 21.61 433.10 Aug 115 59 174 612.42 30.70 614.16 Sept 120 62 182 631.89 31.67 633.68 O5 117 57 174 654.90 32.80 656.76 Nov 119 62 181 633.66 31.72 635.45 Dec 117 65 182 649.59 32.52 651.43 Jan 124 66 190 651.36 32.74 653.20 Total 821 430 1251 4,265.70 213.76 4,277.78 478.88 728.16 780.64 806.88 780.64 783.93 780.64 5,139.77 153.30 233.10 249.90 258.30 249.90 250.95 249.90 1645.35 1,518.77 2,218.54 2,327.78 2,409.64 2,331.37 2,368.42 2,367.84 15,542.36 *Renewal for verification of eligibility status were sent April, 1998 and due back in Treasury June 30, 1998. Customers who did not respond were remove from the discount program in July. utildis.xls2/2/991:30 PM MEDIA RELEASE February 3, 1999 PRESIDENTS DAY OBSERVANCE SCHEDULE Contact: City Manager's Office 356-5010 City administrative offices at the Civic Center will Monday, February 15, 1999, in observance of Presidents' Day. City services is as follows: be closed A schedule of · Iowa City Transit Buses... will operate regular hours and normal schedule. · Parking Meters... will be enforced. · Ramp Parking... will be charged. · Iowa City Public Library... will be open regular hours. · Senior Center... will be open holiday hours (10:30 a.m. to 3:00 p.m.). Meals will be served. Robert A. Lee Recreation Center... offices will be closed. The pool, gym, and game room will be open regular hours, · Iowa City Landfill... will be closed. · Refuse, Recycling, and Yard Waste... will not be collected on Monday, February 15. Residents on the Monday route should place refuse, recycling, and yard waste at the curb by 7:00 a.m. on Tuesday, February 16. Residents on the Tuesday through Friday routes should have refuse, recycling, and yard waste at the curb by 7:00 a.m. on their regular collection day. The City cannot determine exactly when items will be collected. Medical Center Iowa Ctty IA IP30 Department of Veterans Affairs %%%%~~~%'~ In Repty Refer To: 584/135 Dear Friend of Veterans: On behalf of the patients and staff, I invite you and/or the members of your organization to visit our VA Medical Center on Sunday, February 14, 1999, anytime between the hours of 8:30 a.m. and 3:30 p.m. to participate in the National Salute to Hospitalized Veterans. Guests will be received in the Chapel (1W55) and directed to both outpatient and inpatient areas for their visit. A shuttle will be available to assist you in reaching the main entrance from all parking lots. Across the nation special guests will be visiting veterans at VA facilities. Our patients are always appreciative of the recognition they receive from visitors such as yourself. We hope you will be able to join us for this special observance. Questions can be referred to Gary Strank at 319-339-7129. Sincerely, GAR L5 ~L~NM~SON ~lCenter Director -> 3193565889 IOR~ CITY CLRRH Johmon CimO/ .IOWA ,~ 1 ' Jonathan Jordahl, Chair Charles D. Duffy Michael E. Lehman Sally Stutsman Carol Thompson BOARD OF SUPERVISORS February 4, 1999 FORMAL MEETING l. Callto order 9:00 a.m. Agenda ~ 2. Action re: 3. Action re: claims formal minutes of January 28m 4. Action re: payroll authorizations 5. Business from the County Auditor a) Action re: b) Action re: c) Action re: d) Other permits reports Resolution 02-04-99-B 1 naming depositories. 6. Business from the Assistant Planning and Zoning Administrator a) Discussion/action re: the following Condi :ional Use Permit: Iowa City, Permit for Camper Rallies on certain described property described as being in the N 1/2 of the SE 1/4 an{._ the S 1/2 of the NE 1/4 of the 5th P.M. in Oakcrest Hill Road SW, at the John2on County Fairgrounds in West Lucas Twp.). 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 82./83/99 88:55: 32 319-354-4213 -> 3193565889 lO~J~ C I ~ CLgRR Pggc 882 Agenda 2-4-99 Page 2 b) Final consideration of the following Amendment: 1. Amendment to the Johnson County Zoning Ordinance Chapter 8:1.16 C, District Use Regulations, Adding a new paragraph 8:1.16C, as follows: 8:1.16C CH-F District Use Regulations Premises in the CH-F Commercial Highway Commercial Fairgrounds District shall be used for the following purposes only: Fairgrounds. Accessory Uses: Single Family dwelling for on-site management and their families. An ~mendment to the Johnson County Zoning Ordinance, Chapter 8:1.4, Definition of Terms, Adding the following definition: Fairgrounds. An area of land used for county fairs in accordance wi-h Chapter 174 of the Iowa Code, exhibitions, and shows including, but not limited to: Agricultural related office buildings, Animal shows and judging, Camivals, Circuses, Community meeting or recreational buildings and uses, Concerts, Food booths and stands, Games, Rides, Rodeos, Sales and Auctions, Storage, Theaters. Such county fairs, exhibitions, and shows do not incluCe racetracks or motorized contests of speed. Amendment to t~.e Johnson County Zoning Ordinance, Chapter 8:1.5, adding the following specific district CH-F Highway Commerical - Fairgrou:xds. Other Business from Dwight Dobberstein, AIA, Project Architect for Neumann Monson PC Architects re: contract to reinode5 units 9 and 10 at Eastdale Mall. discussion/action Business from the County Attorney a) Discussion/action re: contract with MidAmerican Energy. b) Other ]2/83/99 88:56:89 319-354-4Z13 -> 3193565889 I01~ CITY CLERK Page 883 Agenda 2-4-99 Page 3 9. Business from the Board of Supervisors a) Action re: resolution to authorize a 35 mph speed limit on Naples Avenue SW from its intersection with Highway # 1 southerly 1700 feet. b) Motion authorizing Chair to sign a contract amendment with Neumann Monson PC Architects to cover the services of Bill Gamos, Criminal Justice Consultant with CSG Consultants, Ove~and Park, Kansas in the amount of $12,136.00. This is to study space needs at the Johnson County Jail. c) Action re: County Application to the S~ate Division of Substance Abuse and Health Promotion for County Substance Abuse funding. d) Action re: Teletron Cost Management Services for phone services. e) Action re: appointments of Board members to various boards and commissions. f) Other 10. Adjourn to informal meeting a) Reports and inquiries from the County AttoTey b) Inquiries and reports from the public c) Reports and inquiries from the members of the Board of Supervisors d) Other 11. Adjournment ;-<2 r .... To: IOWA CITY This fax was originally sent on January 15, 1999· Due to a sewer problem, it failed to reach more than 2/3 of its intended recipients. I apologize to those of you who did not receive the initial fax. - Cole February 1, 1999 lows City Area Chamber of Commerce Annual Legislative Trip to Des Moines The Program sub-committee of the Legislative Council has set the date for the annual legislative trip to Des Moines for February 17, PM in room 1 1999. A lunch reception will be served from 11:30 - 1 ] 8 of the Capitol. All Chamber members are encouraged to attend. The intent of this trip ~s to make state legislators aware of the assets of North Liberty, Coralrills, Iowa City and Johnson County aS a whole and to advance the positions of the Chamber. Our theme this year will be Arts and Athletics. To spotlight the role of the arts in our community our guest will be noted artist Professor Virginia Myers fxom the University of Iowa. Each will display pieces of their work. Additionally, we are attempting feature a prominent Coach fi-om the University of Iowa. More information on our guests will appear in upcoming Government Updates. My thanks to Kelly Hayworth, Jean Kendall, Emily Rubright and Charlie Anderson for their work on this committee. Legislative positions and priorities completed At their December meeting the Chamber Board of Directors approved 40 positions in 8 areas. You will find a brochure detailing our legislative priorities in your February Reflections. Complete booklets axe available upon On Saturday, Febhiary 27, 1999 the Chamber will hold the second of its legislative breakfasts, in the Chamber largo conference room at 8 AM. The primary topics will be upcoming workforce development initiatives and education funding. The dates for the remaining breakfasts axe: · Saturday, March 27, 1999 · and Review/Wrap-up Saturday, April 24, 1999 Video tape available ~ ~request (337-9637) !Local Option Sales Tax - Update ~A local option sales tax vote for Johnson County will occur !on March 30, 1999. Every jurisdiction is required to have :.spending proposals to the Johnson County Auditor by the ~iclose of business January 22. ~iA Government Update in late January will detail the i:spcnding proposals of each jurisdiction in Johnson [County. On November 12, the (~ommunity Leadership Program Alumni held a forum on the local option sales tax. Bill Nusser served as the moderator for this discussion and detailed the technical elements of a local option sales tax, The discussion addressed Iowa City's motivation behind advancing the local option vote and the panelists explained the spending proposals for their communities. The panelists were Mayors Fausett, CHAMBER EVENTS Hippoe, Lehman, and (then) Chair of the Board * February 4: Iowa City Area Chamber of of Supervisors, Joe Bolkcom. This tape is Commerce Annual Banquet at the Radisson available for viewing, please contact Lisa Kessler Highlander Plaza - Social begins at 5:30 PM at 337-9637. - ......................................................................... This fax service is provided to all members of the Iowa City Area Chamber of Commerce and occurs on a monthly basis. For more information on any of these issues, comment or complaints, please contact Cole Chave at 3 19-337-9637. Fax at 338-9958 or via F~-mail cchave~icarea. com. 8~/08/99 08:33:32 319-354-4~13 -> 319356.5809 IOWA CITY CLERK Page Jonathan Jordahl, Chair Charles D. Duffy Michael E. Lehman Sally Stutsman Carol Thompson BOARD OF SUPERVISORS Agenda Board room - 2"d Floor Johnson County Administration Building 913 South Dubuque Street Iowa City, Iowa 52240 February 9, 1999 INFORMAL MEETING 1. Call to order 9:00 a.m. 2. Review of the formal minutes of February 4th 3. Business from Bob Michael re: reduction/waiver of Johnson County Fair Grounds rezoning fee. discussion 4. Business from Angela Williams, Housing Planner of East Central Iowa Council of Governments re: Johnson County Housing Needs Assessment. discussion 5. Business from Clifford Howe re: selection of Mental Health/Developmental Disabilities Director. discussion 6. Business from the Board of Supervisors a) Discussion re: disposition of obsolete equipment from Human Services. b) Discussion re: meeting schedule for the week of March 14th. (Sally) c) Discussion re: process for hiring Mental Health/Developmental Disabilities Director. 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 , 8Z/88/99 88:3~:81 319-35~-~Z13 -~ 3193868889 IDl~ CI~ C~ hgo 8Z Agenda 2-9-99 Page 2 d) Minutes received 1. Mid-Eastem Council on Chemical Abuse Board of Directors for December 10, 1998 2. Johnson County Board of Social Welfare/Cluster Board for January 11, 1999 3. Hawkeye Area Commumty Action Program for January 11, 1999 e) Reports f) Other 7. Discussion from the public 8. Recess Ground floor Possible reorganization with the addition of Senior Center space in the Iowa Avenue Parking Facility Main FI,oor 103 ", ...... ~ Cift Shop Senior Dining Kitchen , ~ !~1 Assembly Room 102 Coordinator's Office (Linda Kopping) 100 Senior Dining Offices Linn Street MEZZANINE POSTlayout ,..atom Mezzanine Library D k ~ Pub~ting SpeciPa~-°sgt,rsa~ffice ;~ ~Center LTrips &Tours m Ju_!ie _S_eal) _s,T, ....... W Jn Ca~l Playing A~a second floor possible reorganization with the addition of senior center space in the Iowa Avenue parking facility AREA OF ROOMS IN PRELIMINARY PROPOSED FLOOR PLAN FOR RAMP SPACE Room Halls (connecting) Halls (interio0 AARP SCTV Computer room Craft room South interior bathrooms Craft storage room VNA Meeting room (bar) Meeting room (coat room) Meeting room (bath room) Meeting room Dimensions 8 feet wide 6 feet wide 12 feet by 16 feet 27 feet by 10 feet 32 feet by 6 feet 26 feet by 14 feet 8 feet by 11 feet 7 feet by 7 feet 20 feet by 8 feet 27 feet by 24 feet 13 feet by 12.5 feet 8 feet by 6 feet 15 feet by 37 feet 15 feet by 35 feet 8 feet by 12 feet 12 feet by 20 feet 48 feet by 38 feet 36 feet by 10 feet Total square feet Area 1,244 square feet 220 square feet 192 square feet 462 square feet 562 square feet 808 square feet 162.5 square feet each 48 square feet 1080 square feet 57 square feet 96 square feet 240 square feet each 2,280 square feet 7451.5 square feet Total Square Feet First Floor 102 261.2 Lobby 1638.7 Hall 626,7 Eidercraft Shop 577, 1 Assembly Room 2537,7 AR Closet ~ 165.5 Office/Kitchen i 1623. t Senior Dining Restroomi 45.2 102 ClOset 29.6 102 BR 39,5 AR maintenance closet 28,9l FIRST FLOOR TOTAL 7573.2 First Floor Common Area Lobby 1638, 7 First Floor minus Common Area First Floor Total 7573.2 Does no~ include rest rooms Mezzanine Level ~102 263,7 Common Lobby 321 _1 Third Age Library 1146.9 M03 150 Mezzanine Total 1881,7 Mezzanine minus Common Area Mezzanine Total 1881,7 on Area ~ 6 Does "or include rest rooms or rest room close[ Second Floor 2t 1 730,7 210 148.4 Halt 1462.1 209 333,3 208 5578 203 121,3 207 302,5 206 346,8 205 350,7 204-closet 44 201 244,7 202 899.5 Second Floor Total 5541 8 econd Floor minus Common Are Second Floor Total5541.8 i 2on Area ' Ground Floor Hall 1599,3 G12 93.6 G11 46.4 G10 731 _5 G08/G09 863,7 G07 541,5 GO7 Close~ 31 _5 G07 Closet 38.5 G06 262. 5 G05 954.6 G04 569.5 G03 535,3 G02 164 G01 48.9 G13 1135,6 Total 7616.4 Summary Common Floor Total Area Area Usable/Non-Common Ground Floor 7616,4 1599.3 6017,1 First Floor 7573.2 2265.4 5307.8 Mezzanine 1881,7 321,1 1560,6 Second Floor 5541 ,E 1462_1 4079,7 Grand Total 22613.1 5647,9 16965.2 Agency Elderly Services Agency Senior binning-Kitchen, bath, storage Senior Dinning-Assembly Room Visiung Nurses AssociatiOn Senior Peer Counseling Total Total square feet S79,1 % of use 100 1623.1 100 2533.7 50 535.3 100 302.5 50 5677.7 425i.6 (25.'1) % Useable non-common space 4 9.57 7.48 3.16 1 25.21 Total square feet available = 16,965.2 j b b b b b ___l V N I~ V.N~ I ,,cCq' v THIRD LEVEL FLOOR PLAN 1/16" = I'-0" 82/88/99 16:35:42 319-354-4213 -> 3193565B89 lO~ CIT~ CLP~H Page 881 Johnson Courtly __ ]/IOWA~ BOARD OF SUPERVISORS Jonathan Jordahl, Chair Charles D. Duffy Michael E. Lehman Sally Stutsman Carol Thompson JOHNSON COUNTY BOARD OF SUPERVISORS CELEBRITY ROOM RADISSION HOTEL (FORMERLY THE HIGHLANDER) HIGHWAY 1 & I80 EXIT 246 IOWA CITY INFORMAL MEETING Agenda February 10, 1999 1. Call to order 8:30 a.m. 2. Work Session to discuss Strategic Planning a) Discussion re: the following: b) 1. Review of goals 2. New goals 3. Meeting structure (formal/informal/work session) 4. Communication with department heads 5. Review of budget process 6. Discussion of strategic planning of county departments as it relates to performance based budgeting. Other 3. Adjourn 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 354-4213 CAPI' 'MPROVEMENT PROJECTS FISC, .AR 1999 THROUGH 2003 - ALPHA WITHIN FISCAL YEAR PROJECT NAME 1999 X = No General Obligation Bond Funding X X ANNUAL/BIENNIEL PROJECTS ART BIENNIAL ASPHALT/CHIP SEAL BIENNIAL BRICK ST RECONSTRUCTION BIENNIAL P.C.C. MAINTENANCE CIVIC CENTER - OTHER PROJECTS CREEK-DRAINAGE MAINTENANCE CURB RAMPS - A.D.A. ENT. TO CITY-BEAUTIFICATION FOOTBRIDGE REPLACEMENT FY99 PAVEMENT MARKING INTRA-CITY BIKE TRAILS OPEN SPACE-LAND ACQUISITION OVRWDTH PAVIEXTRA WDTN SIDWLK PARK ACCESSIBILITY PROGRAMS PARK SHELTER IMPROVEMENTS PARK-PLAYGROUND EQUIPMENT PARK-RESTROOM REPLACE/CONSTRUCT PARKLAND DEVELOPMENT PARKS SIDEWALK REPLACEMENT PARKS-PARKING LOT IMPROVEMENTS RAMP MAINTENANCE & REPAIR RR CROSSINGS-CITY WIDE SEWER MAIN PROJECTS-ANNUAL SUMP PUMP DISCHARGE TILES TRAFFIC CALMING TRAFFIC SIGNAL PROJECTS WATER MAIN PROJECTS-ANNUAL TOTAL ANNUAL/BIENNIEL PROJECTS 100,000 395,000 68,000 301,104 100,000 20,000 136,500 30,000 50,000 50,000 55,000 33,000 50,000 10,000 30,000 317,322 69,113 300,000 25,000 54,640 130,000 170,000 2,494,679 2000 2001 2002 100,000 806,000 50,000 15,000 250,000 30,000 10,000 50,000 30,000 50,000 40,000 25,000 10,000 100,000 40,000 50,000 5,000 15,000 20,000 300,000 25,000 25,000 120,000 170,000 2,336,000 2003 TOTALS 100,000 100,000 100,000 500,000 50,000 820,000 50,000 2,121,000 160,000 - 165,000 325,000 200,000 - 220,000 420,000 50,000 50,000 50,000 268,000 15,000 15,000 15,000 60,000 - 250,000 801,104 30,000 30,000 30,000 220,000 10,000 10,000 10,000 60,000 50,000 50,000 50,000 336,500 30,000 30,000 30,000 150,000 50,000 50,000 50,000 250,000 40,000 40,000 40,000 210,000 25,000 25,000 25,000 t 55,000 10,000 10,000 10,000 73,000 100,000 100,000 100,000 400,000 40,000 40,000 40.000 160,000 50,000 50,000 50.000 250,000 5,000 5,000 5,000 30,000 15,000 15,000 15,000 90,000 300,000 330,000 947,322 20,000 20,000 20,000 149,113 300,000 300,000 300,000' 1,500,000 25,000 25,000 25,000 125,000 25,000 25,000 25,000 154,040 130,000 135,000 140,000 655,000 170,000 170,000 170,000 850,000 2,000,000 2,365,000 2,065,000 11,260,679 CAPr' 'MPROVEMENT PROJECTS FISCo AR 1999 THROUGH 2003 - ALPHA WITHIN FISCAL YEAR PROJECT NAME 1999 X = No General Obligation .Bond Funding 1999 PROJECTS X AIRPORT CORPORATE HANGAR BENTON-ORCHARDIOAKNOLL BENTON ST PARK CEMETERY EXPANSION CIVIC CENTER o ROOF PROJECTS CIVIC CENTER NORTH 3RD FLOOR X COPS GRANT DODGE STREET PAVING DOWNTOWN STREETSCAPE FIRST AVENUE EXTENDED . FOSTER RD-DUBUQUE TO ELKS GILBERT/HIGHWAY 6-DUAL LEFT HICKORY HILLS TRAIL DEV HWY 6 SIDEWALK/DRAINAGE IA RIVER/EMERALD PH 4 IOWA AVENUE PARKING RAMP IOWA AVENUE STREETSCAPE X IOWA RIVER POWER DAM LIBRARY-ROOF, HVAC, CARPET LIBRARY EXPANSION MASTER PLAN-LAND ACQUISITION NE PROPERTY DEVELOPMENT PARKS MAINTENANCE FACILITY X PENINSULA -FOSTERJDUBUQUE-WATER PROJECTS X PENINSULA MAIN, SITE DEV.oWATER PROJECTS PENINSULA PARK PENINSULA PROPERTY DEVELOPMENT POLICE SECOND FLOOR DESIGN PUBLIC WORKS COMPLEX RIVER ST PAVING RIVER STREET SEWER S SYCAMORE REG. STRMWTR DET. SCANLON GYMNASIUM SCOTT BLVD SIDEWALK SCOTT PARK DEV./BASIN EXCV. X SITE WORK-PHASE 1 X SOUTH AREA ARTERIAL X SOUTH PLANT DIGESTERS 750,000 11,823 62,351 25,000 4,079 1,550,000 489,056 25,000 2,650,599 24,344 13,610 422,240 44,000 100,000 1,500,000 12,800,000 166,458 1,107,513 245,140 17,680,000 1,454,518 1,500,000 750,000 2,499,981 1,600,000 13,000 200,000 554,000 2,468,072 2,000,000 208,000 1,158,531 1,657,640 60,000 7,000 5,342,967 80,000 600,000 2000 Also In FY 2001 Also in FY 2000 Also in FY 2000 Also in FY 2002 Also in FY 2000 and 2001 Also in FY 2002 Also In FY 2000 Also In FY 2002 Also in FY 2000, 2001 and 2002 Also in FY 2001 and 2002 Also in FY 2000 Also in FY 2000 Also In FY 2000 and 2001 Also In FY 2003 Also In FY 2000 and 2001 2001 2002 2003 TOTALS 750,000 11,823 62,351 25,000 4,079 t ,550,000 489,056 25,000 2,650,599 24,344 13,610 422,240 44,000 t00,000 1,500,000 12,800,000 166,458 1,107,513 245,140 17,680,000 1,454,518 1,500,000 750,000 2,499,981 t ,600,000 13,000 200,000 554,000 2,468,072 2,000,000 208,000 1,158,531 1,657,640 60,000 - 7,000 5,342,967 80,000 600,000 PRnp 2 nf R CAPI' 'MPROVEMENT PROJECTS FISC. iAR 1999 THROUGH 2003 - ALPHA WITHIN FISCAL YEAR PROJECT NAME 1999 X = No General Obligation Bond Funding X X X X 1999 PROJECTS (CON'T) SOUTH SITE SOCCER FIELDS STURGIS FERRY PARK DEVELOPMENT SUMMIT ST BRIDGE REPLACEMENT TRANSIT DOWNTOWN INTERCHANGE TRANSIT METHANE PROJECT TRANSIT PARKING LOT RESURFACE WATERWORKS PARK WILLOW CREEK SANITARY SEWER WILLOW CREEK TRAIL 838,682 115,000 1,131,766 211,110 400,000 150,000 12,000 8,717,629 125,358 2000 Also in FY 2000 and 2002 Also in FY 2000 2001 2002 2003 TOTALS 838,682 115,000 1,131,766 211,110 400,000 150,000 12,000 8,717,629 t25,358 CAPF 'MPROVEMENT PROJECTS FISC. .AR 1999 THROUGH 2003 - ALPHA WITHIN FISCAL YEAR PROJECT NAME 1999 X = No General Obligation Bond Funding FY 2000 AIRPORT NORTH COMMERCIAL PARK AIRPORT TAXIWAY-IOWA JETSERVICE AIRPORT TERMINAL BURLINGTON ST BRIDGE-SOUTH CEMETERY EXPANSION CIVIC CENTER - ROOF PROJECTS CITY PARK STAGE - RIVERSIDE THEATER X COLLECTOR WELLS o L. T. X COLLECTOR WELLS - U. T. X COPS GRANT DOWNTOWN STREETSCAPE DUBUQUE ST ELEVATION FIRE APPARATUS FOSTER RD-DUBUQUE TO ELKS 'HWY 6 SIDEWALK/DRAINAGE LONGFELLOW/PINE ST PED TRAIL MASTER PLAN-LAND ACQUISITION MORMON TREK/ABBEY LANE STORM SEWER MORMON TREK-ABBEY LANEIHWY 1 PENINSULA PARK X PHASE Ill-NEW SOUTH PLANT S WASTEWATER PLANT-WATER LINE SAND PIT PUMP STATION SKATEBOARD PARK S SYCAMORE REG. STRMWTR DET. X SOUTH PLANT DIGESTERS X SYCAMORE STORAGE RESERVOIR CONCRETE REPAIR TENNIS COURT RENOVATION/LIGHTING WALDEN WOODS PARK WATERWORKS PARK WETHERBY PARK DEVELOPMENT WILLOW CREEK TRAIL 2000 1,200,000 300,000 700,000 800,000 650,000 180,000 120,000 1,670,000 1,900,000 164,000 1,700,000 360,000 300,000 2,380,000 1,000,000 250,000 2,628,961 750,000 2,500,000 500,000 8,000,000 300,000 650,000 100,000 700,000 5,000,000 200,000 200,000 75,000 250,000 100,000 400,000 2001 Also In FY 2002 Also in FY 2001 2002 2003 TOTALS 1,200,000 300,000 700,000 800,000 650,000 180,000 120,000 1,670,000 1,900,000 164,000 1,700,000 360,000 300,000 2,380,000 1,000,000 250,000 2,628,961 750,000 2,500,000 500,000 8,000,000 300,000 650,000 100,000 700,000 5,000,000 ' 200,000 200,000 75,000 250,000 100,000 400,000 CAPI" 'MPROVEMENT PROJECTS FISC0 .AR 1999 THROUGH 2003 - ALPHA WITHIN FISCAL YEAR PROJECT NAME 1999 X = No General Obligation Bond Funding FY 2001 AIRPORT UNDERGROUND TANK REPLACEMENT BEER CREEK STORM SEWER BENTON-ORCHARDIOAKNOLL CEMETERY BUILDING RENOVATION/REPAIR CITY PARK BUILDING/PARKING IMPROVEMENTS CIVIC CENTER-HVAC COURT HILL TRAIL COURT HILL TRUNK SEWER DOWNTOWN STREETSCAPE EPA STORMWATER PERMI'I'FING GILBERT ST IAIS UNDERPASS GILBERTIBOWERY INTERSECTION-LEFT LANES GIS COMPUTER PACKAGE HUNTERS RUN PARK DEVELOPMENT HWY 6 SIDEWALK/DRAINAGE IOWA AVENUE SANITARY SEWER IOWA AVENUE STREETSCAPE LEISURE POOL DEVELOPMENT MERCER PARK BALL FIELD LIGHTING MORMON TREK-PJR OVERPASS PENINSULA/DUBUQUE RD-PH 3 X PHASE Ill-NEW SOUTH PLANT X ROHRET SOUTH SEWER S SYCAMORE REG. STRMWTR DET. X SOUTH PLANT DIGESTERS WATER MAIN PENINSULA PH 3A X WATER TREATMENT PLANT X WEST SIDE TRUNK SEWER 2000 2001 345,000 400,000. 2,500,000 50,000 150,000 200,000 225,000 800,000 1,000,000 500,000 250,000 420,000 100,000 300,000 1,000,000 100,000 1,500,000 250,000 200,000 1,400,000 1,560,000 9,160,000 800,000 500,000 5,000,000 1,600,000 28,000,000 800,000 2002 Also In FY 2002 and 2023 Also In FY 2002 2003 TOTALS 345,000 400,000 2,500,000 50,000 t~,000 200,000 225,000 - 800,000 1,000,000 500,000 250,000 420,000 100,000 300,000 1,000,000 100,000 1,500,000 250,000 200,000 1,400,000 1,560,000 9,t60,000 800,000 50~000 5,000,000 t,600,000 28,000,000 800,000 Don~ ~ nf ~ CAPI" 'MPROVEMENT PROJECTS FISC. .AR 1999 THROUGH 2003 - ALPHA WITHIN FISCAL YEAR PROJECT NAME 1999 X" No General Obligation Bond Funding FY 2002 2ND AVENUE BRIDGE AIRPORT SE T-HANGAR CAPTAIN IRISH PKWY-SCO'R'IROCH. DODGE STREET PAVING X FIRE APPARATUS FIRST AVENUE EXTENDED FOSTER RD/DUBUQUE INTERSECTION FOSTER RD-DBQ]PRAIRIE DU CHIEN GIS COMPUTER PACKAGE HICKORY HILLS TRAIL DEV HWY 6 SIDEWALK/DRAINAGE IOWA AVENUE STREETSCAPE MORMON TREK-MELROSE/IAIS RR MORMON TREK-R/R TO HWY 6 PARK RD BRIDGE APPROACH X SCOTT PARK AREA TRUNK SEWER X WATER TREATMENT PLANT WATERWORKS PARK 2000 2001 2002 300,000 368,000 5,000,000 t,300,000 350,000 t,500,000 1,050,000 750,000 600,000 150,000 t,000,000 1,700,000 3,000,000 2,000,000 300,000 400,000 4,000,000 250,000 2003 TOTALS 300,000 368,000 5,000,000 1,300,000 350,000 1,500,000 1,050,000 750,000 600,000 150,000 - t,000,000 - 1,700,000 3,000,000 2,000,000 300~00 400,000 4,000,000 250,000 700,000 700,000 320,000 320,000 1,000,000 t,000,000 300,000 300,000 800,000 800,000 700,000 700~00 2,800,000 2,800,000 350,000 350,000 100,000 100,000 230,000 230,000 2,000,000 2,000,000 250,000 250,000 1,200,000 1,200,000 X X FY 2003 BURL ST BRIDGE/RALSTON CREEK F STREET BRIDGE FIRE STATION-NEW GIS COMPUTER PACKAGE IOWA AVE BRIDGE REPAIRS L MUSCAT|NE-DF..FORESTISPRUCE LANDFILL CELLoFY 2003 MEADOW STREET BRIDGE N BRANCH BASIN EXCAVATION PARK RDIRIVERSIDE-LEFT TURN RIVERSIDE DRIVE REDEVELOPMENT SCOTT PARK DEV./BASIN EXCV. SYCAMORE-BURNS TO CITY LIMITS Grand Total 76,021,146 38,363,961. 61,110,000 26,383,000 12,815,000 214,693,107 City of iowa City MEMORANDUM Date: To: From: Re: February 11, 1999 City Council Eleanor M. Dilkes, City Attorney ~ Status of Issues to be Discussed at Joint Meeting Between the Police Citizens Review Board (PCRB) and City Council on February 11, 1999 On Monday, February 8 Sarah and I met with representatives of the PCRB and their legal counsel. We discussed those topics identified by the PCRB in the attachment to the minutes of the PCRB's February 2, 1999 meeting entitled "Topics for Discussion." This document was included in your agenda packet earlier this week and, with one exception, includes the issues identified in my last memo to you that you discussed at your meeting on January 29. As I understand it, the final issue identified in my last memo due to its inclusion in the PCRB's annual report - deferential standard of review - is not a topic that the PCRB wishes to discuss at this time. At my meeting with representatives of the PCRB we discussed our respective concerns and ways of resolving the specific issues that have been identified. As I understand it, after this meeting the PCRB discussed the issues at their meeting on February 9th. Doug Russell reported the results of that meeting to me yesterday morning. Following my conversation with Doug I discussed the proposed resolutions with Steve Arkins and Chief Winkelhake. The following will identify what I believe to be the status of discussions between my office and the PCRB on each of the identified issues. Identification of officers. I believe the Board appreciates both my concerns, those being: The need for a clear understanding that an allegation/accusation of misconduct is not evidence of misconduct; and b. Con~dentiality vis-a vis the public. The following means of addressing those concerns was discussed at my meeting with representatives of the PCRB. I understand from Doug that this approach is acceptable to the PCRB. To address the former concern, we propose that a specific standard operating procedure be drafted and put in place which makes it clear that an allegation/accusation of misconduct is not, and cannot be used as, evidence of misconduct. To address the confidentiality issue, although R. J.'s reports to the Board will use a specific identifying number for each officer, in the Board's public reports it will use a numbering system that will not allow identification of the officer by the public (e.g., #1, #2, #3; etc.). This proposed resolution adequately addresses my two concerns, although there is one remaining issue that will require additional discussion. The ordinance allows the Board to make public the name of the officer in the case of a sustained complaint. Although to date the Board PCRB/City Council Joint Meeting February 11, 1999 Page 2 has not found such identification to be appropriate, Doug tells me that the Board believes it important to reserve the dght to identify the officer involved in a sustained complaint in the event that such identification is necessary to assure that wrongdoing or misconduct is exposed. As I told Doug by phone yesterday, my suggestion is that further discussion of this issue at the staff level (City staff and PCRB counsel/representatives) take place. In general, my initial reaction is that guidelines for determining when such identification would occur need to be codified. Such guidelines would likely involve the balancing of competing interests. Thus, to summarize, I believe the resolution set forth above adequately addresses my concerns with the one caveat that we will need to have further discussion about the parameters for determining when an officer's name can be released when the PCRB sustains a complaint Use of two complaint forms. Both staff and the PCRB find what we have labeled the "Dee Norton solution" to be acceptable, i.e., attaching an information card to the Police Department and PCRB complaints which simply explains the options available to the concerned citizen. The second prong of this issue is whether and to what extent the PCRB will be provided with information concerning complaints made about a police officer but made to the Police Department rather than on a PCRB complaint form. At my meeting with representatives of the PCRB, I asked that the Board identify the following: 1 ) What types of non-PCRB complaints they wish to know about; and 2) for what purpose they wanted those complaints. They have responded that they would like a report of the written complaints to the Police Department and that they do not believe such complaints to be relevant to outcome but rather as part of their supervisory or oversight role. The PCRB would use such information not to track the complaints made against individual officers but rather to help identify potential problems or areas of concern. I understand from Doug that for this purpose the PCRB does not find it necessary to have the officer against whom the complaint is made identified. I have spoken to both R. J. and Steve about this matter. We believe the information requested (written complaints to Police Department) and the proposed purpose (identification of potential patterns/problems) is appropriate. We would propose that R. J. provide to the PCRB, on a quarterly basis, a summary of the date and nature of each written complaint made on a Police Department complaint form. Complainant's Right to Appear at Summary Dismissal Hearings. The PCRB understands my concern about inviting the complainant to an open meeting to discuss the summary dismissal issue. Doug reports that the Board is less concerned about the forum in which they obtain the information and more concerned about gathering the information from the complainant. The PCRB and I agree that a standard operating procedure be drafted which gives the Board the opportunity to investigate the issue of timeliness by other methods such as interviews or written submissions, but not by an invitation to the complainant to appear at an open meeting. Time for Completion of Police Chief's Report to Board. I understand from Doug that the Board's main concern is that there be a definite time period although they prefer 60 days over 90 days. They have asked whether the ChieFs 60 day period includes a review by my office. R. J. tells me that his 60 day estimate is only for the investigation by the Police Department. I continue to request that an additional 30 days be added to the 60 days for review by my office. PCRB/City Council Joint Meeting February 11, 1999 Page 3 Time for Filing of Complaints. As I told you earlier, the PCRB's proposal that the statute of limitations be changed from 60 to 90 days is reasonable when compared to statutes of limitation which are applicable in other contexts. Extension of Deadline for Board's Public Report from 30 Days to 45 Days of Receipt of ChieFs Report. The Board recommends that its time period for reporting to the Council be changed from 30 to 45 days. After your joint meeting with the PCRB I will proceed to draft whatever changes to the ordinance and SOPs are approved at that meeting. I will share these drafts with counsel for the PCRB and obtain his input prior to submittal of the same to the City Council. As you may or may not know, Doug Russell is one of two nominees for appointment to the Johnson County District Court Bench that have been submitted to Governor Viisack, who will make an appointment by the end of February. If Doug is appointed he must wrap up his private practice within 30 days. If he is appointed, I would hope to finalize these issues before he assumes the judgeship rather than waiting to take them up with the PCRB's next attorney. I will see you later today. cc: Steve Atkins Marian Karr R. J. Winkelhake Sarah Holecek Doug Russell, PCRB Counsel eleanor/mem/pcrbmlg2,.doc Iowa City Police Citizens Review Board Activities Since September 1997 Organization and Administration · Board member terms began September 1, 1997. · First business meeting held September 10, 1997. · Independent legal counsel hired September 25, 1997 (after numerous applicants had been screened and four finalists interviewed). · Worked continuously through fall/winter 1997-98 with City Clerk and then with PCRB Administrative Assistant to establish Board working assumptions and routines. · Drafted bylaws, which were approved by Council in December 1997. · Worked on Standard Operating Procedures during 1998; submitted final draft to Council in September 1998. · Revised the PCRB complaint fora-L. · Wrote and arranged for production and distribution of a PCRB brochure. · Established mediation procedures; developed standard correspondence and materials for mediation participants. · Identified a pool of appropriate mediators after reviewing a number of dossiers. · Created templates for various office correspondence. Board Orientation and Training · Studied a variety of relevant primary and secondary resources. · Artended 12osession Iowa City Citizen Police Academy, fall 1997. · Arranged for presentations by the Chief and staff on relevant policy and procedure. · Arranged for presentation by David Baldus, College of Law, on use of force and on age-based and race-based traffic stops. Board Work · Held nearly 60 regular and special meetings, two to three hours each, since September 1997. Now scheduling a two-hour meeting every Tuesday. · Established procedures for reviewing the Chief's reports and for requesting and examining supplementary information. · Established a standard format for preparing public reports on the Chief's reports. · Received a total of 26 reports on complaints through February 1999. Issued public reports on 25; one is pending. Have sustained only 3 of the more than 60 allegations in these complaints (2 were affirming of the Chief's sustainings). · Have spent from 6 to 30 person hours per complaint, e. g., studying the Chief's reports, examining supplementary materials; interviewing; drafting, revising, and issuing public reports. · Scheduled two name-clearing hearings; held one but cancelled the other when the officer declined to appear. · Held two public forums; a third is being planned. February 11, 1999 PCRB Responsibilities /// 1. Review all complaints of police misconduct. · Review Chief's Report in a manner that is fair, thorough and accurate · Issue public report to City Council 2. Help the Chief, City Manager, and City Council evaluate the overall performance of the ICPD. · Maintain a monitoring system for tracking complaints · Provide an annual report to the City Council · Review practices, procedures and policies and make recommendations for change · Recommend ways for the ICPD to improve community relations and be more responsive to community needs 3. Assure the citizens of Iowa City that the ICPD's performance is in keeping with community standards. · Seek and accept comment, opinion and advice · Hold periodic community forums to gather public · input and to inform the public