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HomeMy WebLinkAbout1999-02-23 ResolutionPrepared by Marian K. Karr, City Clerk, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5041 RESOLUTION NO. 99-47 RESOLUTION TO ISSUE CIGARE'R'E PERMITS WHEREAS, the following firms and persons have made application and paid the mulct tax required by law for the sale of cigarettes, therefore BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the applications be granted and the City Clerk is hereby directed to issue a permit to the following named persons and firms to sell cigarettes: Mabel's - 1578 S. First Avenue Passed and approved this 23rd It was moved by Norton adopted, and upon roll call there were: day of February ,19 99 Approved by City Attorney's Office and seconded by Thornberry the Resolution be AYES: NAYS: ABSENT: X X X X X x Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef clerk~'es~cigperm.doc Prepared by Kim Johnson, Project Coordinator, 410 E. Washington St., Iowa City, IA 52240, (319)356-5139 RESOLUTION NO. 99-48 RESOLUTION SE'I'!'ING A PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE 1999 ASPHALT RESURFACING PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the 2nd day of March,, 1999, at 7:00 p.m. in the Council Chambers, Civic Center, Iowa City, Iowa. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named proposal in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. That the copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 23Pd day of Feb~'ua~-.y ,1999. ATTEST:Ci~L'E'~RK Approved by City Attorney's Office pweng\res\99asphlt.doc Resolution No. 99-48 Page 2 It was moved by Norton and seconded by adopted, and upon roll call there were: Thornberry the Resolution be AYES: NAYS: ABSENT: Champion Kubby Lehman Norton O'Donnell Thornberry X Vanderhoef City of Iowa City MEMORANDUM Date: February 19, 1999 To: Steve Arkins From: Kim 3ohnson Re: 1999 Asphalt Project The following list is the streets and/or parking lot included in the 1999 Asphalt Resurfacing Project. Division Z - Asphalt Overlay Est/mated cost.' $ 76Z,8i.~ South Grand Avenue Grand Avenue Keokuk Street Sheridan Avenue Oakland Avenue Governor Street Bowery Street Seventh Avenue Court Street Myrtle Avenue Windsor Drive Woodridge Avenue Winston Drive Maple Street Benton Street Melrose Avenue to Grand Avenue Eastbound South Grand Avenue to Byington and the westerly 230 ft. of the westbound side Highland Avenue to 100 ft. south of Rum Street Summit Street to Seventh Avenue Sheridan Avenue to Court Street Bowery Street to Burlington Street Summit Street to Gilbert Street Rochester Avenue to Court Street Fourth Avenue to Washington Park Place Riverside Drive to RR tracks (includes 500' of Greenwood) Winston Drive to Rochester Avenue Windsor Drive north to new 28' PCC pavement Woodridge Avenue thru Windsor Drive Clark Street easterly 250 fc to PCC pavement 100 ft. east of Hudson Avenue to 757 W. Benton Street Division ZZ - Chip Seal Est/iflated Cost.' $ 40~880 Ridgeland Avenue WooIf Avenue Taft Speedway North Dodge Street Court Lower West Branch Road H Street I Street Fourth Avenue Sycamore Street South of Grove Street North of River Street All All East of Scott Boulevard West of Sixth Avenue East of Sixth Avenue South of I Street South of Burns Avenue Page 2 1999 Asphalt Resurfacing Project February 19, :L999 Nursery Lane SE South Riverside Drive Gilbert Court Slothower Road Camp Cardinal Road South Plant Access Road All North and south of trailer court North of Benton Street All All All Division zZZ -Access Road to South Soccer Field Est/mated Cost.' $ 25, 776 Division ZV - City Park Parking Lot Est/mated Cost.' $ 61,200 Division V - South Plant Soccer Fields, Roadway and Parking Lot Est/mated Cost.' $154~080 02-23-99 5e(2) Prepared by: Daniel Scott, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5144 RESOLUTION NO. 99-49 RESOLUTION SETTING A PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE IOWA CITY TRANSIT FACILITY METHANE ABATEMENT PROJECT, PHASE I, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: A public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the 2nd day of March, 1999, at 7 p.m. in the Council Chambers, Civic Center, Iowa City, Iowa. , The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named proposal in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. A copy of the plans, specifications, form of contract, and estimate of cost of the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection· Passed and approved this 23~'d day of Feb~'uar'.y , 1999. AYOR Approved by pweng\res\transit.doc Resolution No. 99-49 Page 2 It was moved by Norton and seconded by adopted, and upon roll call there were: Thornberry AYES: NAYS: ABSENT: X X X X X X Champion Kubby Lehman Norton O'Donnell Thornberry X Vanderhoef the Resolution be Prepared by: Liz Osborne, Program Asst., 410 E. Washington St., Iowa City, IA 52240 (319) 356-5246 RESOLUTION N0. 99-50 RESOLUTION AUTHORIZING THE MAYOH ~O FXFCUTE AND THE CITY CLERK TO ATTEST A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND IOWA STATE BANK & TRUST COMPANY, IOWA CITY, IOWA FOR PROPERTY LOCATED AT 435 - 437 SOUTH SUMMIT STREET, IOWA CITY, IOWA. WHEREAS, the City of Iowa City is the owner and holder of a Rehabilitation Agreement and a Rental Rehabilitation Lien in the amount of $17,000, executed by the owners of the property on October 30, 1990, and recorded on March 17, 1992, in Book 1342, Page 241 through 247 in the Johnson County Recorder's Office covering the following described real estate: The south sixty (60) feet of Lot Fourteen (14) in Block Two (2), in Berryhill's Second Addition to Iowa City, Iowa, according to the recorded plat thereof. WHEREAS Iowa State Bank and Trust Company, is in the process of refinancing the first mortgage in the amount of $155,000 to the owners of 435 - 437 South Summit Street and to secure the loan by a mortgage covering the real estate described above; and WHEREAS, it is necessary that the mortgage held by the City be subordinated to the lien of the proposed mortgage in order to induce Iowa State Bank and Trust Company to make such a loan; and WHEREAS, Iowa State Bank and Trust Company has requested that the City execute the attached subordination agreement thereby making the City's lien subordinate to the lien of said mortgage to Iowa State Bank and Trust Company; and WHEREAS, there is sufficient value in the above-described real estate to secure said lien as a second lien. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the Mayor is authorized to execute and the City Clerk to attest the attached subordination agreement between the City of Iowa City and Iowa State Bank and Trust Company, Iowa City, Iowa. Passed and approved this 23rd day of February ,1999 MAYOR Approved by ATTEST:C~~'. ~ City Attorney's Office ppdrehab\res\435sumt.doc Resolution No. 99-50 Page 2 It was moved by Nny'tnn and seconded by adopted, and upon roll call there were: Thornberry the Resolution be AYES: NAYS: ABSENT: × X X X X Champion Kubby Lehman Norton O'Donnell Thornberry X Vanderhoef FEB-11-99 13:49 FROM:City oF IOWA CITY ID:3193S6S009 PAGE 2 SUBORDINATION AGREEMENT THIS AGREEMENT is made by and between the City of Iowa City, herein .the City, and Iowa State Bank & Trust Company Of Iowa C"] fy, TA , herein the Financial Institution. which at this time are in the amount of $ ] 7;000 and were C rh ~ ,- aw &.John Frederick Shaw (herein the Owner), dated October 3~. ]qqn , 19 , reco~ed March 17th , 19 92., jR Book 1342, Page 241 through 247 , Johnson County Recorder's Office, covering the following described real property: The South Sixty (60) feet of Lot Fourteen (14) in Block Two (2), in Berryhill's Second Addition to Iowa City, Iowa, according to the recorded plat thereof. WHEREAS, the Financial Institution proposes to loan the sum of $ 155,000, on a promissory note to be executed by the Financial Institution and the Owner, secudng a mortgage covering the real property described above; and ~t~.RFr. AS, to i.n&duce the Financial institution to make such loan, it is necessary that the S R~e ~_~ee~n~.ierjeeld by the City be subordinated to the lien of the mortgage proposed to b~ made by the Financial Institution. NOW, THEREFORE, in consideration of the mutual covenants and promises of the parties hereto, the parties agree as follows: Subordination. The City hereby covenants and agrees with the Financial Institution that the above noted~e~.~bl.A~r~n~e~Cze&n held by the City is and shall continue to be subject and subordinate to the lien of the mortgage about to be made by the Financial Institution. FEB-11-99 13:50 FROM:City oF IOWA CITY ID:3193SGS009 PAGE 3 SUBORDINATION AGREEMENT Page 2 Consideration. The City acknowledges receipt from the Financial Institution of One Hundred and Fifty Dollars ($150.00) and other good and valuable consideration for its act of subordination herein. Senior Mortgage. The mortgage in favor of the Financial Institution is hereby acknowledged as a lien superior to the Rea'l ~,state Nortga<~fthe City. Binding Effect This agreement shall be binding upon and inure to the benefit of the respective heirs, legal representatives, successors, and assigns of the parties hemto. Dated this 12 day of FEBRUARY .... 19 99 Mayor Attest: By By CITYS ACKNOVVLEDGEMENT iNipr0ved By OIly Att0rney's Office STATE OF IOWA ) ) ss: JOHNSON COUNTY ) On this Z3~ day of V'e~.~ , 199~, before me. the undersigned, a Notary Public in and for r"t~ State of Iowa, personally appeared Ecn,,s~- bL/. L~,~,~r<n and Marian K. Karr, to me personally known, and, who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Iowa City, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation, by authority of its City Council, as contained in (tlBli~aRee).(Reeolution) No. c7~-5c7 passed (the Resolution adopted) by the City Coundl, under Roll Call Ne. ef the City Council on the Z-.-3 4.. day of ~ee/-,~,~_~-~ , 19 "/q , and that .. _Ern-c~ /- PJ. L~-k~,~_~,- and Madan K. Karr aCknowledged the ~xecution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. Notary Public in and for the 'State of Iowa --rr 3-?- FEB-11--99 13:S0 FROM:City OF IOWA CITY ID:3193SGS009 PACE SUBORDINATION AGREEMENT Page 3 STATE 'OF IOWA ) ) SS: JOHNSON COUNTY ) On this 1 ? day of ~'eb,-,,~,-y , A.D. 1999 . before me, the undersigned. a Notary Public in and for the State of Iowa, personally appeared Duane L Swar~endruber and - ... , tome personally known, who being by me duly sworn, did say that they are the Sen, ior vice President and , respectively, of said corporation executing the within and foregoing instrument to which this is attached, that said instrument was signed and sealed on behalf of said corporation by authority of its Board of Directors; and that the said Senior Vice President and as such officers acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. Not~atary'Public in and for'the State of Iowa In./Asutw'dlmtn.lgm rfq° Prepared by: Liz Osborne, Program Asst., 410 E. Washington St., Iowa City, IA 52240 (319) 356-5246 RESOLUTION N0. 99-51 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY GLERK TO ATTEST THE RELEASE OF A LIEN REGARDING A MORTGAGE FOR THE PROPERTY LOCATED AT 2014 HANNAH JO COURT, IOWA CITY, IOWA WHEREAS, on October 31, 1996, the property owners of 2014 Hannah Jo Court, executed a Mortgage for the amount of $3,000 through the City's Downpayment Assistance Program; and WHEREAS, this document created a lien against the property; and WHEREAS, the loan was paid off on February 12 1999; and WHEREAS, the lien needs to be released. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The Mayor is authorized to sign and the City Clerk to attest the attached Release of Lien for recordation, whereby the City does release the property located at 2014 Hannah Jo Court, Iowa City, Iowa from the Mortgage recorded November 4, 1996 in Book 2180 Page 165 through 168 of the Johnson County Recorder's Office. Passed and approved this 23rd day of February ,19 99 .. ~~: ~,;-,-~ CITY CLERK It was moved by Norton adopted, and upon roll call there were: MAYOR Approved by City Att~ney's Office and seconded by Thornberry the Resolution be ppdrehab\res~2014hana,doc AYES: NAYS: ABSENT: Champion Kubby Lehman Norton O'Donnell Thornberry X Vanderhoef Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5246 RELEASE OF LIEN The City of Iowa City does hereby release the property at 2014 Hannah Jo Court, Iowa City, Iowa, and legally described as follows: Lot 45, Village Green South, Part 4A, Iowa City, Iowa, according to the plat thereof recorded in Book 34, Page 40, plat records of Johnson County, Iowa. from an obligation of the property owners, Rebecca S. Lesnik and Joseph J. Lesnik, to the City of Iowa City in the total amount of $3,000 represented by a Mortgage recorded on November 4, 1996 in Book 2180 Page 165 through Page 168 of the Johnson County Recorder's Office. These obligations have been satisfied and the property is hereby released from any liens or clouds upon title to the above property by reason of said prior recorded documents. ATTEST:CiT~CL,~f,~ERK//~/- Approved by City Attorney's Office STATE OF IOWA ) ) JOHNSON COUNTY ) SS: On this 2-J rJ- day of -F~.~-,,c~,, , A.D. 19 ~?~ , before me, the under- signed, a Notary Public in and for saTdd County, in said State, personally appeared Ernest W. Lehman and Marian K. Karr, to me personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said corporation, and that the instrument was signed and sealed on behalf of the corporation by authority of its City Council, as contained in Resolution No. ~/~- 5/ , adopted by the City Council on the 2-_~ ~'[ day c~C ~ ~r , 19 ~ and that the said Ernest W. - Lehman and Marjan K. Karr as such officers acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. ppdrehab\2014rel.doc 02-23-99 [ 5f(3) Prepared by Dennis Gannon, Asst. City Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5142 RESOLUTION NO. 99-52 RESOLUTION ACCEPTING THE WORK FOR THE SANITARY SEWER AND WATER MAIN PUBLIC IMPROVEMENTS FOR AUDITOR'S PARCEL 98068. WHEREAS, the Engineering Division has. certified that the following improvements have been completed in accordance with the plans and specifications of the City of Iowa City, Sanitary sewer and water main improvements for Auditor's Parcel 98068 as constructed by Maxwell Construction, Inc. of Iowa City, Iowa. WHEREAS, maintenance bonds have been filed in the City Engineer's office; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, THAT: Iowa, and that all Said public improvements are hereby accepted by the City of Iowa City, dedications of said public improvements am hereby formally accepted. Passed and approved this 23rd ATTEST:C~ -~. ,=:yd/~ It was moved by Norton and upon roll call there were: AYES: X X X X X X day of February MAYOR ,1999. and seconded by Thornberry the Resolution be adopted, NAYS: ABSENT: Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef pweng/res/audprd.doc ENGINEER'S REPORT February 17, 1999 Honorable Mayor and City Council Iowa City, Iowa Re: Auditor's Parcel 98068 Dear Honorable Mayor and Councilpersons: I hereby certify that the construction of the sanitary sewer and water main improvements for Auditor's Parcel 98068 has been completed in substantial accordance with the plans and specifications of the Engineering Division of the City of Iowa City. The required maintenance bonds are on file in the City Engineer's Office for the sanitary sewer and water main improvements constructed by Maxwell Construction, Inc. of Iowa City, Iowa. Auditor's Parcel 98068 is located near the southwest corner of the Highway 1 West / Shirken Drive intersection. I recommend that the above-referenced improvements be accepted by the City of Iowa City. Sincerely, ,P.E. City Engineer 410 EAST WASHINGTON STREET * IOWA CITY, IOWA 52240-1826 * (319) 356-5000 * FAX (319) 356-5009 Prepared by: Dennis Gannon, Asst. City Engineer, 410 E. Washington St., Iowa City, IA 52240; 319-356-5142 RESOLUTION NO. 99-53 RESOLUTION ACCEPTING THE WORK FOR THE WATER MAIN PUBLIC IMPROVEMENTS FOR THE IDYLLWILD CONDOMINIUMS (BUILDINGS 15-18). WHEREAS, the Engineering Division has certified that the following improvement has been completed in accordance with the plans and specifications of the City of Iowa City, Water main improvements for Buildings 15-18 of the Idyllwild Condominiums as constructed by Maxwell Construction, Inc. of Iowa City, Iowa. WHEREAS, a maintenance bond has been filed in the City Engineer's office; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, THAT: Said public improvements are hereby accepted by the City of Iowa City, Iowa, and that all dedications of said public improvements are hereby formally accepted. Passed and approved this ?3rd day of Febr'uar~v ,1999 ATTEST:CiTT~.~~ERK '-'~/'. ~ It was moved by Norton adopted, and upon roll call there were: and seconded by AYES: NAYS: ABSENT: Approved .bJL Thornberr.y the Resolution be pweng\res%j dyl 1518. doc Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef ENGINEER'S REPORT February 17, 1999 Honorable Mayor and City Council Iowa City, Iowa Re: Idyllwild Condominiums Dear Honorable Mayor and Councilpersons: I hereby certify that the construction of the water main improvements for Buildings 15-18 of the Idyllwild Condominiums has been completed in substantial accordance with the plans and specifications of the Engineering Division of the City of Iowa City. The required maintenance bond is on file in the City Clerk's Office for the water main improvements constructed by Maxwell Construction, Inc. of Iowa City, Iowa. I recommend that the above-referenced improvements be accepted by the City of Iowa City. Sincerely, City Engineer 410 EAST WASHINGTON STREET * IO~"A CITY, IOWA 52240-1826 '* (319) 356-5000 * FAX (319) 356-5009 Prepared by: Steve Nasby, CDBG Division, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5248 RESOLUTION NO. 99-54 RESOLUTION ADOPTING THE AMENDED FY99 ANNUAL ACTION PLAN BUDGET WHICH IS A PART OF THE CONSOLIDATED PLAN AS MANDATED BY THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT WHEREAS, the U.S. Department of Housing and Urban Development (HUD) requires the City of Iowa City, Iowa, to prepare and submit an Annual Action Plan that is part of the Consolidated Plan (CITY STEPS) for the coordinated use of federal, state and local funds to assist lower income residents with housing, jobs and services; and WHEREAS, the City has disseminated information and received public input on the amended FY99 Annual Action Plan budget attached as Exhibit A; and WHEREAS, the Housing and Community Development Commission has recommended approval of said budget, as revised; and WHEREAS, the Annual Action Plan addresses the needs of low and moderate income households and helps achieve the goals set forth in the CITY STEPS Plan, Iowa City's Consolidated Plan; and WHEREAS, the City Council finds that the allocation of FY99 Community Development Block Grant and HOME Investment Partnership funds, as outlined in Exhibit A, is an essential part of the Annual Action Plan; and WHEREAS, the City Council finds that the public interest will be served by the adoption of the amended FY99 Annual Action Plan Budget and submission to the U.S. Department of Housing and Urban Development. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The City of Iowa City FY99 Annual Action Plan Budget, as amended and filed in the office of the City Clerk, be and the same is hereby approved and adopted. Passed and approved this 23rd A"FI'EST: CI~'~EE~KK ~ day of February ,1999. Approved by City Attorney's Office ppdcdbg\res\amendbud .doc Resolution No. 99-54 Page 2 It was moved by Kubb.y and seconded by adopted, and upon roll call there were: Norton AYES: NAYS: ABSENT: X X X X X X the Resolution be Champion Kubby Lehman Norton O'Donnell Thornberry X Vanderhoef Exhibit A FY99 CDBG\HOME BUDGET ECONOMIC DEVELOPMENT PROJECTS Business Expansion: Torus Precision Optics Nov. 17, 1998 Revised Budaet $ 75,000 Jan. 22,1999 Revised Budget $ 75,000 PUBLIC FACILITIES PROJECTS Facility Rehabilitation: Neighborhood Centers of Johnson Cty. Shelter Rehabilitation: Emergency Housing Project Facility Rehabilitation: Community Mental Health Center Acquisition of Building: Iowa Center for AIDS Resources & Ed. Acquisition\Rehabilitation: Crisis Center PUBLIC SERVICE PROJECTS Furniture Project: Domestic Violence Intervention Program Transitional Housing Support Services: Successful Living Transitional Housing Support Services: HACAP Aid to Agencies Food Storage and Distribution: Salvation Army $ 12,500 $ 25,945 $ 20,140 $ 120,000 $ 25,000 $ 8,300 $ 11,000 $ 10,687 $ 105,000 $ 8,550 12,500 25,945 20,140 120,000 25,000 $ 8,300 $ 11,000 $ 10,687 $ 105,000 $ 8,550 HOUSING PROJECTS Acquisition & Rehabilitation: Greater I.C. Housing Fellowship First Home Program: City of Iowa City Senior Rental Housing Construction: Riverview Place Apts. Housing Rehabilitation: City of Iowa City Small Repair Program: Eldedy Services Agency Tenant Based Rent Assistance: Iowa City Housing Authority Tenant to Owner Program: Iowa City Housing Authority $ 300,040 $ 30,000 $ 90,000 $ 384,388 $ 26,000 $ 100,000 $ 77,000 $ 300,040 $ 30,000 $ 150,000 $ 384,388 $ 26,000 $ 100,000 $ 77,000 ADMINISTRATION HOME Program Administration CDBG Program Administration and Planning $ 59,700 $ 145,300 59,700 145,300 CONTINGENCY Unprogrammed Funds (CDBG) Unprogrammed Funds (HOME) $ 58,450 $ 60,000 58,450 0 $1,753,000 $1,753,000 ppdcdbgVes~amendbud.doc Prepared by: Dennis Gannon, Asst. Civil Engineer, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5142 RESOLUTION NO. 99-55 RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CON- TRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE RIVER STREET/WOOLF AVENUE RECONSTRUCTION PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of cost for the above-named project was published as required by law, and the hearing thereon held. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: The plans, specifications, form of contract and estimate of cost for the construction of the above-named project are hereby approved. The amount of bid security to accompany each bid for the construction of the above- named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. The City Clerk is hereby authorized and directed to publish notice for the receipt of bids for the construction of the above-named project in a newspaper published at least once weekly and having a general circulation in the city. Bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the Civic Center, until 10:30 a.m. on the 23~d day of March, 1999. Thereafter the bids will be opened by the City Engineer or his designee, and thereupon referred to the Council of the City of Iowa City, Iowa, for action upon said bids at its next meeting, to be held at the Council Chambers, Civic Center, Iowa City, Iowa, at 7:00 p.m. on the 23rd day of March, 1999, or at such later time and place as may then be fixed. Passed and approved this 23f'd A'I'FE ST: Ci~i~C'L,,.ERRK ~-/'. pweng~res~vwoolf.doc day of F uar'y ,1999 City Attorney's Office Resolution No. 99-55 Page 2 It was moved by Norton and seconded by adopted, and upon roll call there were: O'Donnell AYES: NAYS: ABSENT: X X X X X the Resolution be Champion Kubby Lehman Norton O'Donnell Thornberry X Vanderhoef Prepared by: Karin Franklin, PCD Director, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5232 RESOLUTION NO. 99-56 RESOLUTION TO ADOPT AMENDED BY-LAWS FOR THE PUBLIC ART ADVISORY COMMI'!q'EE. WHEREAS, the Public Art Advisory Committee was established in 1997 and by-laws were adopted in July 1998 by Resolution No. 98-243; and WHEREAS, said by-laws contained a provision for one representative from the Design Review Committee to serve on the Public Art Advisory Committee; and WHEREAS, the Design Review Committee was discontinued as a citizen's committee by the City Council; and WHEREAS, the Public Art Advisory Committee has recommended that in lieu of a Design Review Committee representative, an additional appointment be made by the City Council; and WHEREAS, the Public Art Advisory Committee concurs with the Rules Committee and recommends that the appointees to the Committee consist of at least two representatives of the art or design professions. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The amended by-laws for the Public Art Advisory Committee providing for five members of the committee to be appointed by the City Council with at least two of the appointees being art or design professionals, attached hereto, be adopted. Passed and approved this 23rd ATTEST:~~.,,~) ~ day of Febr ary ,19 99. AYOR City Attorney's Office ppddidres/paac.doc Resolution No. 99-56 Page 2 It was moved by Norton and seconded by adopted, and upon roll call there were: Kuhb~, AYES: NAYS: ABSENT: X the Resolution be Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef Approved by PAAC 2-11=99 BY-LAWS Public Art Advisory Committee ARTICLE I. AUTHORITY The Public Art Advisory Committee shall have that authority as established by Resolution 97- 326 passed by the City Council of Iowa City, Iowa and through the adoption of these by-laws stated herein. ARTICLE II. PURPOSE The purpose of the by-laws stated herein is to provide for the administration of a public art program by establishing a Public Art Advisory Committee to develop the Iowa City Public Art Program and to administer said program. ARTICLE III. MEMBERSHIP Section 1. Qualifications. The Public Art Advisory Committee shall consist of seven (7) members, five (5) of whom shall be appointed by the City Council. Of the five appointees, at least two (2) shall be art or design professionals. The remaining two (2) members shall be ex- officio and shall be one (1) staff representative from each of the Departments of Public Works and Parks & Recreation. All appointed members of the Committee shall be qualified electors of the City of Iowa City, Iowa. Section 2. Compensation. Members shall serve without compensation. Section 3. Orientation for New Members. Prior to the first regular meeting following their appointment, new members shall be given an orientation briefing by the City staff and the Committee as is deemed appropriate. Section 4. Absences. Three consecutive unexplained absences of a Committee member from regular meetings may result in a recommendation to the City Council from the Committee to discharge said member and appoint a new Committee member. Section 5. Vacancies. Any vacancy among the appointees on the Committee because of death, resignation, long-term illness, disqualification or removal shall be filled by the City Council after at least 30 days public notice of the vacancy. Any vacancy of an ex-officio member shall be filled by the appropriate agency within 30 days. Section 6. Terms. Appointed members shall be appointed for terms of three years, with terms expiring on January 1. No more than one-third of the terms may expire in any one year. If a position becomes vacant by reason of resignation or otherwise, and results in an unexpired term of six months or less, the City Council may choose to fill the unexpired term in such a manner that the appointee shall continue in the position not only through the unexpired term, but also through a subsequent regular term. Exoofficio members shall serve for a term of one year; such terms shall be renewable, at the discretion of the appropriate agency. Section 7. Resiqnation. Resignations shall be submitted in writing to the Mayor with a copy to the City Manager, Director of Planning and Community Development, and Chairperson of the Public Art Advisory Committee at least 60 days prior to the date of intended departure. ARTICLE IV. OFFICERS Section 1. Number. The officers of this Committee shall be a Chairperson and a Vice- Chairperson, each of whom shall be elected by a majority vote of all members of the Committee from those Committee members appointed by the City Council. Section 2. Election and Term of Office. Officers of the Committee shall be elected annually at the first regular meeting in February each year; if the election of officers shall not be held at such meeting, such election shall be held as soon thereafter as is convenient. Section 3. Vacancies. A vacancy in any office because of death, resignation, removal, disqualification or other cause shall be filled by the Committee for the unexpired portion of the term, except as provided in Article III, Section 6, above. Section 4. Chairperson. The Chairperson shall, when present, preside at all meetings, appoint committees, call special meetings and in general perform all duties incident to the office of the Chairperson, and such other duties as may be prescribed by the members from time to time. 2 Section 5. Vice-Chairperson. In the absence of the Chairperson, or in the event of death, inability or refusal to act, the Vice-Chairperson shall perform the duties of the Chairperson and when so acting, shall have all powers of and be subject to all the restrictions upon the Chairperson. ARTICLE V. MEETINGS Section 1. Re.qular Meetinqs. Regular meetings of this Committee shall be held monthly. Section 2. Special Meetinqs. Special meetings of the members may be called by the Chairperson and shall be called by the Chairperson or Vice-Chairperson at the request of three or more members of the Committee. Section 3. Place of Meetin.qs. Regular meetings shall be in a place accessible to persons with disabilities. Section 4. Notice of Meetin.qs. Notice of regular and special meetings shall be required; meetings may be called upon notice not less than twenty-four (24) hours before the meeting. Section 5. Quorum. A majority of all the members of the Committee shall constitute a quorum at any meeting. Section 6. Proxies. There shall be no vote by proxy. Section 7. Public Discussion. Time shall be made available during all regular meetings for open public discussion. Section 8. Motions. Motions may be made or seconded by any member of the Committee except the Chairperson. Section 9. Conflict of Interest. A member who believes they have a conflict of interest on a matter about to come before the Committee shall state the reason for the conflict of interest, leave the room before the discussion begins, and return after the vote. If there is a question of whether or not a conflict exists, the City Attorney or City Attorney's designee will decide. All questions should be referred to the City Attorney or designee. Decisions of the City Attorney or designee are binding. 3 Section 10. Voting. A majority (but not less than three) of votes cast at any meeting at which a quorum is present shall be decisive of any motion or election. Upon request of any Committee member, voting will be by roll call and will be recorded by "ayes" and "nays". Every member of the Committee, including the Chairperson, is required to cast a vote upon each motion. A member who abstains shall state the reason for abstention. Section 11. Roberrs Rules of Order. Except as otherwise provided herein, Roberrs Rules of Order as amended shall be used where applicable. ARTICLE VI. POWERS AND DUTIES The Public Art Advisory Committee possesses the following powers, all being subject to final approval by the City Council: Section 1. To develop by-laws and procedures for the Iowa City Public Art Program. Section 2. To determine the placement of public art and the type of art to be used in a specific project. Section 3. To commission artists or to purchase art works, as appropriate. Section 4. To accept or reject gifts and loans of art. Section 5. To develop policies and procedures for the maintenance and disposition of public art. Section 6. To determine and oversee expenditures of the Public Art Program budget. Section 7. To develop a Public Art Plan for the City of Iowa City. Section 8. To develop and maintain an inventory of public art. ARTICLE VII. CONDUCT OF COMMITTEE BUSINESS Section 1. A.qenda. The Chairperson, or a designated representative, together with the staff assistant, shall prepare an agenda for all regular Committee meetings. Agendas are to be 4 posted at least 24 hours before the meeting and shall be sent to Committee members and the media prior to regular meetings. Copies will be available to the public at the meeting. Section 2. Minutes. Minutes of all meetings are to be prepared, reviewed by the Chairperson, and distributed to the Committee and City Council Members. Specific recommendations requiring Council action are to be set off from the main body of the minutes and appropriately identified. Section 3. Review Policy. The Committee shall review all policies and programs of the City, relating to the Committee's duties as stated herein, and makes such recommendations to the City Council as are deemed appropriate. Section 4. Annual Report. An annual report detailing the activities of the Committee shall be prepared by the Chairperson, approved by the Committee and submitted to the City Council at the end of each calendar year. ARTICLE VIII. SUBCOMMITTEES The subcommittees of this Committee including composition, duties, and terms shall be designated by the Chairperson. ARTICLE IX. AMENDMENTS These by-laws may be altered, amended or repealed, and new by-laws adopted by an affirmative vote of not less than four members of the Committee at any regular meeting or at any special meeting called for that purpose. Amendments shall be approved by the City Council to become effective. ppddir%bylawart,doc 5 Prepared by: Karin Franklin, RE~ Director, 410 E. Washington St., Iowa City, IA 52240 (319) 356-523~// LUTION NO. RESOLUTION TO ADOPT ADVISORY COMMITTEE. BY-LAWS FOR THE PUBLIC WHEREAS, the Public Art Advisory >mmittee was established in 1997 adopted in July 1998 by Resolution No. and by-laws were WHEREAS, said by-laws contained a Committee to serve on the Public Art ;ion for one representative Committee; and the Design Review WHEREAS, the Design Review Committee Council; and discontinued as a committee by the City WHEREAS, the Public Art Advisory Committee Committee representative, an additional a recomme that in lieu of a Design Review by the City Council; and WHEREAS, the Public Art Advisory Committee al,, Committee consist of three representatives of representatives from the general public. ;commends that the appointees to the art or design professions and two NOW, THEREFORE, BE IT RESOLVED BY IOWA, THAT: :IL OF THE CITY OF IOWA CITY, The amended by-laws for the Public Art committee to be appointed by the City with three of professionals and two being from the ;neral public, attached ~roviding for five members of the appointees being art or design ;reto, be adopted. Passed and approved this ATTEST: CITY CLERK," / ppddidres/paac.doc / of MAYOR 19 City Attorney's BY-LAWS Public Art Advisory Committee ARTICLE I. AUTHORITY The 'Public Art Advisory Committee shall have that author' as established by Resolution 97- 326 pa~,~d by the City Council of Iowa City Iowa and hrough the adoption of these by-laws \ ' stated heret~. "",-, ""'. ,. / e laws stated herein i e administration of a public art program by establishing a"Public Art Advis, Sry Committee to develop the Iowa City Public Art · / Program and to administer sai'~l program. ARTICLE III. MEMBERSHIP Section 1. Qualifications. The Public, Art Advisory Committee shall consist of seven (7) members, five (5) of whom shall be appoi'f'~,ed by the City Council. Of the five appointees, three (3) shall be art or design professionals a_~.two (2) shall be from the general public. The e a'ning two (2) members shall be ex-officio'-and shall be one (t) staff representative from rml each of the Departments of Public Works and P,~'ks & Recreation. All appointed members of the Committee shall be qualified electors of the City ~f Iowa City, Iowa. \ Section 2. Compensation. Members shall serve witho~ompensation. \ appointment, new members shall be given a n the City staff and the Committee as is deemed appropriate. Section 4. Absences. Three consecutive unexplained absences of a Committee member from regular meet ngs..,~ay result in a recommendation to the City Council from the Committee to discharge said member and appoint a new Committee member. "-, Section 5. Vacancies. Any vacancy among the appointees on the Committee because of death, resignation, long-term illness, disqualification or removal shall be filled by the City Council after at least 30 days public notice of the vacancy. Any vacancy of an ex-officio member shall be filled by the appropriate agency within 30 days. Section 6. Terms. Appointed members shall be appointed r terms of three years, with terms of six months or les~ the City Council may choose fill the unexpired term in such a manner that the appointee sh!~b~ continue in the position t only through the unexpired term, but also through a subsequent re~.ular term. Ex-officio mbers shall sere for a term of one year; such terms shall be renew le a~the d~scret~on o ency Section 7. Resignation. Resignations s~ll be submitted in writing to the Mayor with a copy to the City Manager, Director of Pla~ning/~nd Community Development, and Chairperson of the Public A~ Adviso~ Commi~ee at le '~60 days prior to the date of intended depa~ure. ARTICLE IV. OFFICERS ,~ ~ Section 1. Number. The officers of this Committee shall be a Chairperson and a Vice- Chairperson, each of whom ~all be elected b majority vote of all members of the Committee from those Committee members appointed by th City Council. Section 2. Election and Term of Office. O~cers of t Committee shall be elected annually at the first regular meeting in F.ebrua~ each year; if the ction of officers shall not be held at such meeting, such election shall be held as soon therea~e s is convenient. Section 3. Vacandes. A vacancy in any office because o death, resignation, removal, disqualification or o~her cause shall be filled by the Commi~ee for e unexpired podion of the term, except as prodded' ~n A~cle III, Sec , . Section 4. Chair~rson. The Chairperson shall, when present, preside at all meetings, appoint committees, ~11 special meetings and in general perform all duties incident to the office of the Chairperson, and such other duties as may be prescribed by the members from time to time. 2 Section 5. Vice-Chairperson. In the absence of the Chairperson, or in the event of death, inability or refusal to act, the Vice-Chairperson shall perform the duties of the Chairperson and when so acting, shall have all powers of and be subject to all the restrictions upon the Chairperson ARTICLE V. I~TINGS Section 1. Regulah~zleetings. Regular meetings of this Committ eld monthly. Section 2. Special M'e, etings. Special meetings of the/members may be called by the \ Chairperson and shall be 'sailed by the Chairperson or Vi,Ce-Chairperson at the request of three '\ . / or more members of the Committee. ,.,' Section 3. Place of Meetings. ~,,.egular meetings S~all be in a place accessible to persons with disabilities. \ \ Section 4. Notice of Meetings. meetings may be called upon notice / Section 5. Quorum. A majority of all,/~he at any meeting. /' Section 6. Proxies. There shall be no vote by / / Section 7. Public Discussior/(. Time shall be made open public discussion. / Section 8. Motions. MC'tions may be made or seconded b / except the Chairperson./ / :ice ,.Of regular and special meetings shall be required; than twenty-four (24) hours before the meeting. of the Committee shall constitute a quorum during all regular meetings for member of the Committee Section 9. ~e Interest A member who believes they have a ~;~nflict of interest on a Conflict . matter about to co before the Committee shall state the reason for the conflict of interest, leave the room before the discussion begins, and return after the vote. If there is a question of whether or not a conflict exists, the City Attorney or City Attorney's designee will decide. All questions should be referred to the City Attorney or designee. Decisions of the City Attorney or designee are binding. 3 Section 10. Voting. A majority (but not less than three) of votes cast at any meeting at which a quorum is present shall be decisive of any motion or election. Upo i'equest of any Committee member, voting will be by roll call and will be recorded by "ayes'J'~nd "nays". Every member of the Committee, including the Chairperson, is required to c,,a/~ a vote upon each motion. A member who abstains shall state the reason for abstention. '~ used where applicable Section 11. Roberts ules of Order. Except as other~'ise provided herein, Robeds Rules of Order as amended \, ARTICLE VI. POWERS AND"O~UTIES . The Public Art Advisory Commi possesse.~ the following powers, all being subject to final approval by the City Council: Section 1. To develop by-laws and s for the Iowa City Public A~ Program· / Section 2. To determine the placement of p~lic a~ and the type of a~ to be used in a specific project. / / Section 3. To commission adists to purchase as appropriate· Section 4. To accept or reject gi s and loans of ad. Section 5. To develop polici and procedures for the ntenance and disposition of public ad. Section 6. ' ' Public Program budget. To determine a expenditures of the / Section 7. To develop a P~blic Ad Plan for the City of Iowa City· Section 8. To ' ' ' lic ad. Section 1. Agenda. The Chairperson, or a designated representative, together with the staff assistant, shall prepare an agenda for all regular Committee meetings. Agendas are to be 4 posted at least 24 hours before the meeting and shall be sent to Committee members and the media prior to regular meetings. Copies will be available to the public at the meeting. Section 2. Minutes. Minutes of all meetings are to be prepared, reviewed by the Chairperson, and distributed to the Committee and City Council Members. Specific recommendations requiring Council action are to be set off from the main bo,~,'~f the minutes and appropriately identified. ~ Section 3. relating to the City Council as are 'olicy. The Committee shall ee's duties as stated herei d appropriate. all policies and programs of the City, and makes such recommendations to the Section 4. Annual Report. prepared by the Chairperson, a the end of each calendar year. annual repl detailing the activities of the Committee shall be Committee and submitted to the City Council at ARTICLE VIII. SUBCOMMITTEES The subcommittees of this Co~ 'nittee ~ding composition, designated by the Chairperson. / / / ARTICLE IX. AMENDMENT,~ These by-laws may be ¢/tered, amended or re to become effective. and ppddir~ylawad.doc duties, and terms shall be new by-laws adopted by an at any regular meeting or at be approved by the City Council 02-23-99 14 RESCINDED BY 99-267 Prepared by: Karin Franklin, PCD Director, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5232 RESOLUTION NO. 99-57 RESOLUTION APPROVING THE CALLS TO ARTISTS FOR TWO SCULPTURES IN THE DOWNTOWN PEDESTRIAN MALL WHEREAS, the Iowa City Public Art Program Acquisition Procedures provide for City Council consideration of each "Call to Artists"; and WHEREAS, the Public Art Advisory Committee has chosen the placement of two permanent sculptures on two sculpture pads in the Downtown Pedestrian Mall as a public art project for FY99; and WHEREAS, the Public Art Advisory Committee has developed two "Calls to Artists" including a proposed budget for each, the two Calls consisting of one to artists in Iowa and one to artists throughout the United States; and WHEREAS, the Public Art Advisory Committee at their meeting on February 4, 1999, recommended approval of same. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The Calls to Artists, attached hereto, for permanent sculptures in the Downtown Pedestrian Mall are hereby approved. Passed and approved this 23rd day of February , 1999. City Attorney's Office Ppddir%ras\call.doc Resolution No. 99-57 Page 2 It was moved by Kubb~v and seconded by adopted, and upon roll call there were: Champion AYES: NAYS: ABSENT: the Resolution be Champion Kubby Lehman Norton O'Donnell Thornberry X Vanderhoef CALL TO ARTISTS The Public Art Advisory Committee of the City of Iowa City is pleased to invite artists from Iowa to submit slides of completed 3-dimensional sculptures available for purchase and placement in downtown Iowa City's newly renovated pedestrian mall by May 30, 1999. DEADLINE FOR SUBMISSION IS APRIL 1, 1999. (Please see Submission Requirements below.) Background and Site Description: Iowa City is in the process of a $3 million renovation of its downtown pedestrian mall. Part of this renovation provides opportunities for public art. Five sculpture pads are being built into the new surface. This year, in time for the Iowa City Arts Festival in June, the Public Art Advisory Committee would like to have sculptures in place on two of these pads. Two calls are being published for the purchase of 3-dimensional sculptures: one to artists in Iowa and one to artists nationwide. Iowa City is a university community in eastern Iowa with a population of approximately 60,000. The presence of the University of Iowa makes this a vital, diverse city with an unusually cosmopolitan atmosphere for a city of its size. The downtown is active throughout the day and night. A main focal point of the downtown is the pedestrian mall. The sculpture pads are located near the north entrance to the pedestrian mall at Washington and Dubuque streets. The pads measure 5' by 5' and are designed to handle a load of 38,000 pounds. The pads are flush with the brick surface of the pedestrian mall; installation of bolts to secure the selected sculpture will be provided by the City. The pads are relatively unencumbered in terms of the space around them (see site drawing and photographs attached). The pedestrian mall is used by people of all ages. Consideration for the safety of active children around the sculpture will be a factor in selection of the appropriate piece. Project Objectives: To acquire a sculpture with the fofiowing attributes: · Is visually and mentally stimulating · Inspires wonder and delight · Is timeless · Has broad appeal Project Budget: Up to $11,000 including delivery and installation of work Streetscape Map and Site Photos: (Attached) Selection Process: Submitted materials will be reviewed by the Artist Selection Panel for the City of Iowa City comprised of arts professionals, the Public Art Advisory Committee and community representatives. Following the initial review, 2-3 semi-finalists will be selected and a statement about each piece will be requested. The semi-finalist works will be displayed for public review and comment prior to final selection of a sculpture by the Public Art Advisory Committee and the City Council. Eligibility: 2 1. All professional artists living in the state of Iowa who work in three-dimensional media. The City of Iowa City does not discriminate against any individual in terms, conditions, or privileges of employment because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. Submission Requirements: Each artist must submit up to three available works for consideration and up to three views of each work on 35mm slides, in a clear plastic sheet labeled with: a. Name of Artist b. Number, to correspond with Annotated Slide List c. Red dot in Lower Left Corner d. Date e. Title Note: All slides will become the property of the City of Iowa City Public Art program. Additional views or details may be required at the discretion of the Committee. Annotated Slide List a. name b. number of each slide c. title d. media e. dimensions f. date g. descriptive notes where applicable h. price 4. 5. 6. Maintenance requirements and schedule. R~sum~ (10 copies)including e-mail and Web site addresses, if available Collections List and Gallery representation, if any (10 copies) Two References: Name, Title, Address, Phone, E-mail (10 copies) Submission Deadline and Project Schedule: Submittals should be received by 5:00 p.m. April 1, 1999 at: Department of Planning & Community Development 410 E. Washington Street Iowa City, IA 52240 During the weeks of April 5 to April 16, submittals will be reviewed by the Public Art Advisory Committee and the Artist Selection Panel. Two or three semi-finalists should be selected by April 20. CONTACT: Karin Franklin, Director Iowa City Department of Planning and Community Development 319-356-5230 kari n_fra n k li n @iowa - city. o rg ppdir\artrel.doc CALL TO ARTISTS The Public Art Advisory Committee of the City of Iowa City is pleased to invite artists from throughout the United States to submit slides of completed 3-dimensional sculptures available for purchase and placement in downtown Iowa City's newly renovated pedestrian mall by May 30, 1999. DEADLINE FOR SUBMISSION IS APRIL 15, 1999. (Please see Submission Requirements below.) Background and Site Description: Iowa City is in the process of a $3 million renovation of its downtown pedestrian mall. Pad of this renovation provides opportunities for public art. Five sculpture pads are being built into the new surface. This year, in time for the Iowa City Arts Festival in June, the Public Art Advisory Committee would like to have sculptures in place on two of these pads. Two calls are being published for the purchase of 3-dimensional sculptures: one to artists in Iowa and one to artists nationwide. Iowa City is a university community in eastern Iowa with a population of approximately 60,000. The presence of the University of Iowa makes this a vital, diverse city with an unusually cosmopolitan atmosphere for a city of its size. The downtown is active throughout the day and night. A main focal point of the downtown is the pedestrian mall. The sculpture pads are located near the north entrance to the pedestrian mall at Washington and Dubuque streets. The pads measure 5' by 5' and are designed to handle a load of 38,000 pounds. The pads are flush with the brick surface of the pedestrian mall; installation of bolts to secure the selected sculpture will be provided by the City. The pads are relatively unencumbered in terms of the space around them (see site drawing and photographs attached). The pedestrian mall is used by people of all ages. Consideration for the safety of active children around the sculpture will be a factor in selection of the appropriate piece. Project Objectives: To acquire a sculpture with the following attributes: · Is visually and mentally stimulating · Inspires wonder and delight · Is timeless · Has broad appeal Project Budget: Up to $11,000 including delivery and installation of work Streetscape Map and Site Photos: (Attached) Selection Process: Submitted materials will be reviewed by the Artist Selection Panel for the City of Iowa City comprised of arts professionals, the Public Art Advisory Committee and community representatives, Following the initial review, 2-3 semi-finalists will be selected and a statement about each piece will be requested. The semi-finalist works will be displayed for public review and comment prior to final selection of a sculpture by the Public Art Advisory Committee and the City Council. Eligibility: 1. All professional artists who work in three-dimensional media. The City of Iowa City does not discriminate against any individual in terms, conditions, or privileges of employment because of their race, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. Submission Requirements: Each artist must submit up to three available works for consideration and up to three views of each work on 35mm slides, in a clear plastic sheet labeled with: a. Name of Artist b. Number, to correspond with Annotated Slide List c. Red dot in Lower Left Corner d. Date e. Title Note: All slides will become the property of the City of Iowa City Public Art program. Additional views or details may be required at the discretion of the Committee· o Annotated Slide List a. name b. number of each slide c. title d. media e. dimensions f. date g. descriptive notes where applicable h. price e 4. 5. 6. Maintenance requirements and schedule. R~sum~ (10 copies) including e-mail and Web site addresses, if available Collections List and Gallery representation, if any (10 copies) Two References: Name, Title, Address, Phone, E-mail (10 copies) Submission Deadline and Project Schedule: Submittals should be received by 5:00 p.m. April 15, 1999 at: Department of Planning & Community Development 410 E. Washington Street Iowa City, IA 52240 During the weeks of April 19 to April 30, submittals will be reviewed by the Public Art Advisory Committee and the Artist Selection Panel. Two or three semi-finalists should be selected by May 3. CONTACT: Karin Franklin, Director Iowa City Department of Planning and Community Development 319-356-5230 karin_fran kl in @ iowa-city. org ppddir%adrel2.doc Attachments are the same for both Calls I COLORED GONG. SCULPTURE NED. TEXTURED 5ANDBLAST ,5o_0oo /~./2" P.Pt EXP. JOINT AND SEALANT · · , : ' ' '*-..'.: ~ : BPJGK PAVEIt5 or GONG. · '· ' ."4' ' · . 4.. "'; · . ~:4 REBAR EACH COR:NFR: " · ' l' : SCULPTURE PAD NOT TO SCALE FDUNDATIDN #4 REBAR. 18' O.G. BOTH WAYS. TOP AND BOTTOM, 2" CLEAR, TYP. COMPACTED AGG. 6AEE UNDIETURBED SUBGRADE 0 0 Prepared by: Charles Schmadeke, PW Director, 410 E. Washington St., Iowa City, IA 356-5141 RESOLUTION NO. 99-58 RESOLUTION AWARDING CONTRACT AND AUTHORIZING MAYOR TO SIGN AND CITY CLERK TO ATTEST CONTRACT FOR THE CONSTRUCTION OF SAND PIT PUMP STATION - LOWER TERMINUS PROJECT. WHEREAS, Reynolds, Inc. of Orleans, IN has submitted the 'lowest responsible bid of $799,325 for the construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The contract for the construction of the above-named project is hereby awarded to Reynolds, Inc., subject to the condition that awardee secure adequate performance bond, insurance certificates, and contract compliance program statements. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for the construction of the above-named project, subject to the condition that awardee secure adequate performance bond, insurance certificates, and contract compliance program statements. Passed and approved this 23rd day of Februar.y , 1999. ATTEST: Approved by City Attorney's Office It was moved by I~' FinnriP] ] and seconded by upon roll call there were: Kuhhy the Resolution be adopted, and AYES: NAYS: ABSENT: Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef pweng%sandpit3.doc ADVERTISEMENT FOR BIDS IOWA CITY WATER DIVISION SAND PIT PUMP STATION LOWER TERMINUS Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 10:30 A.M. on the 16th day of February, 1999, and shall be received in the City Clerk's office no later than said date and time. Sealed proposals will be opened immediately thereafter by the City Engineer. Bids submitted by fax machine shall not be deemed a 'sealed bid' for purposes of this Project. Proposals will be acted upon by the City Council at a meeting to be held in the Council Chambers at 7:00 P.M. on February 23, 1999, or at such later time and place as may then be scheduled. The Project will involve the following: Lower terminus of a reinforced concrete sand pit pump station caisson, manhole and valves, temporary cover, raw water piping, manhole and valves complete with appurtenances. All work is to be done in strict compliance with the plans and specifications prepared by Howard R. Green Company, 4685 Merle Hay Rd., Des Moines, Iowa 50322, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City, and must be accompanied in a sealed envelope, separate from the one containing the proposal by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days and post bond satisfactory to the City insuring the faithful performance of the contract and mainte- nance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days until a contract is awarded, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of two (2) year(s) from and after its completion and formal acceptance by the City. The following limitations shall apply to this Project: Notice to Proceed: February 23, 1999. Completion Date: October 1, 1999. Liquidated Damages: $400.00 per day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at the office of Howard R. Green Company, Consulting Engineers, 4685 Merle Hay Rd., Des Moines, Iowa 50322, by bona fide bidders. A $100.00 deposit is required for each set of ,plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to Howard R. Green Company. A refund of $50.00 per set will be given upon return of said plans and specifications in good and usable condition within 10 days after the receiving of bids. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcontract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quantities, unit prices and extended dollar amounts. If no minority business enterprises (MBE) are utilized, the Contractor shall furnish documentation of all reasonable, good faith efforts to recruit MBE' s. A listing of minority contractors can be obtained from the Iowa Department of Economic · Development at 515-242-4721. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa Reciprocal Preference Act, Section 23.21, Code of Iowa (1995), applies to the contract with respect to bidders who are not Iowa residents. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARlAN K. KARR, CITY CLERK 02-23-99 16 Prepared by: Rob Winstead, Sr. Engineer, 410 E. Washington St., Iowa City, IA 52240 (319)356-5145 RESOLUTION NO. RESOLUTION AWARDING CONTRACT AND AUTHORIZING MAYOR TO SIGN AND CITY CLERK TO ATTEST CONTRACT FOR THE CONSTRUCTION OF THE COLLEGE STREET PEDESTRIAN MALL WATER MAIN REPLACEMENT PROJECT· WHEREAS, Maxwell Construction, Inc. of Iowa City, Iowa, has submitted the lowest responsible bid of ~249,775.00 for the construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: That the contract for the construction of the above-named project is hereby awarded to Maxwell Construction, Inc., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for the construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this day of , 1999. MAYOR '"~ ~. ~ ~ _ ciTY cLERK city Attorney's Office It was moved by adopted, and upon roll call there were: pwengVes\watermn .doc and seconded by AYES: NAYS: ABSENT: the Resolution be Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef ADVERTISEMENT FOR BIDS COLLEGE STREET PEDESTRIAN MALL WATER MAIN REPLACEMENT PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 10:30 A.M. on the 16th day of February, 1999, and shall be received in the City Clerk's office no later than said date and time. Sealed proposals will be opened immediately thereafter by the City Engineer. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals will be acted upon by the City Council at a meeting to be held in the Council Chambers at 7:00 P.M. on the 23rd day of Febru- ary, 1999, or at such later time and place as may then be scheduled. The Project will involve the following: 350 I.f. of open cut 8 in. D.I.P. water main, 290 I.f. of trenchless 8 in. D.I.P. water main, 630 I.f. of various sized water servic- es, 4,000 s.f. of brick paver removal, 1,100 s.f. of timber planter removal and other associated work. All work is to be done in strict compliance with the plans and specifications prepared by Robert D. Winstead, Jr., P.E., Senior Engineer of Iowa City, Iowa, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form fumished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days and post bond satisfactory to the City insuring the faithful performance of the contract and maintenance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days until a contract is awarded, of until rejection is made. Other bid bonds will be returned after 'the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to furnish a bond in an amount equal to one hun- dred percent (100%) of the contract price, said bond to be issued by a responsible surety ap- AF-1 proved by the City Council, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the mainte- nance of the improvement for a period of two (2) years from and after its completion and formal acceptance by the City. The following limitations shall apply to this Project: Working Days: 25 Specified Start Date: March 15, 1999 Liquidated Damages: $500 per day Incentive Pay: $500 per day The plans, specifications and proposed con- tract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at the Office of the City Engineer, Iowa City, Iowa, by bona fide bidders. A $30 non-refundable fee is required for each set of plans and specifications provided to bid- ders or other interested persons. The fee shall be in the form of a check, made payable to the City of Iowa City. Prospective bidders are advised that the City of Iowa City desires to employ minority contrac- tors and subcontractors on City projects. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcon- tract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quanti- ties, unit prices and extended dollar amounts. If no minority business enterprises (MBE) are utilized, the Contractor shall furnish documenta- tion of all reasonable, good faith eftotis to recruit MBE's. A listing of minority contractors can be ob- tained from the Iowa Department of Economic Development at (515) 242-4721. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully re- quired under Iowa Statutes. The Iowa Recipro- cal Preference Act applies to the contract with respect to bidders who are not Iowa residents. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARlAN K. KARR, CITY CLERK AF-2 02:12,~,99J Prepared by: Terry Trueblood, Parks & Recreation Director, 220 S. Gilbert, Iowa City, IA 52240, 319-356-5100 RESOLUTION NO. 99-59 RESOLUTION AWARDING CONTRACT AND AUTHORIZING MAYOR TO SIGN AND CITY CLERK TO ATTEST CONTRACT FOR THE CONSTRUCTION OF THE PARK MAINTENANCE BUILDING IN NAPOLEON PARK. WHEREAS, McComas-Lacina Construction Co. has submitted the lowest responsible bid of ~871,105 (including four alternates) for the construction of the above-named project; and; WHEREAS, said bid has been recommended for award by the Director of Parks and Recreation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: That the contract for the above-named project is hereby awarded to McComas-Lacina Construction Co., subject to the condition that awardee secure adequate performance bond, insurance certificates, and contract compliance program statements. That the Mayor is hereby authorized to sign and the City Clerk to attest the contract for the above-named project, subject to the condition that awardee secure adequate performance bond, insurance certificates, and contract compliance program statements. Passed and approved this ATTEST: ~~ CIfY--CLERK 23rd day of February , 1999. r, jMA,~dR' Approved by ~j~/) 2 -It,- ~' City Attorney's Office It was moved by Thornberry and upon roll call there were: AYES: NAYS: X X X X X X parksrecVes~prkmaint.doc and seconded by Norton ABSENT: Champion Kubby Lehman Norton O'Donnell Thornberry X Vanderhoef the Resolution be adopted, ADVERTISEMENT FOR BIDS NAPOLEON PARK MAINTENANCE BUILDING PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 2:00 P.M. on the 17th day of February, 1999, and shall be received in the City Clerk's office no later than said date and time. Sealed proposals will be opened immediately thereafter by the Parks and Recreation Director in Meeting Room B at the Robed A. Lee Community Recreation Center, 220 South Gilbert Street. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals will be acted upon by the City Council at a meeting to be held in the Council Chambers at 7:00 P.M. on the 23rd day of February, 1999, or at such later time and place as may then be scheduled. The Project will involve the following: Constructing a 75 x 150 foot pre-engineered building with a 75 x 50 foot unfinished loft at the north end of the building. The building includes a 75 x 50 foot office area at the north end of the building, a 75 x 25 foot maintenance area and a 75 x 75 foot vehicle storage area. All dimensions in this paragraph are approximate. The work includes stripping the topsoil, placing and compacting approved fill, cast in place concrete, metal stud/gypsum board partitions, suspended acoustical panel ceilings, painting, toilet compartments and toilet accessories. Construction of concrete or asphaltic concrete roads (Contractor's option) are included in Alternates. The mechanical work includes installation of a forced hot air heating/air conditioning system in the office area, a natural gas fired radiant heating system in the maintenance and vehicle storage areas, exhaust fans and plumbing fixtures. Electrical work includes electrical panels, lighting, telephone outlets, power outlets and connecting equipment. All work is to be done in strict compliance with the plans and specifications prepared by Pierce King Architect and Associates, P.C. which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a AF-1 surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days and post bond satisfactory to the City insuring the faithful performance of the contract and maintenance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest three bidders may be retained for a period of not to exceed fifteen (15) calendar days until a contract is awarded, or until rejection is made. Other bid bonds will be returned within five (5) days after the bid opening. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract pdce, said bond to be issued by a responsible surety approved by the City Council, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of one (1) year from and after its completion and formal acceptance by the City. The following limitations shall apply to this Project: Calendar Days: 210 Specified Start Date: Within 15 days of notice to proceed. Liquidated Damages: $250 per day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifi- cations and form of proposal blanks may be secured at Pierce King Architects, 520 East Washington Street, Iowa City, Iowa, by bona fide bidders. A $50 refundable deposit is required for each set of plans and specifications provided to bidders or other interested persons. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcon- tract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quantities, unit prices and extended dollar amounts. If no minority business enterprises (MBE) are utilized, AF-2 the Contractor shall fumish documentation of all reasonable, good faith efforts to recruit MBE's. A listing of minodty contractors can be obtained from the Iowa Department of Economic Development at (515) 242-4721. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully re- quired under Iowa Statutes. The Iowa Reciprocal Preference Act applies to the contract with re- spect to bidders who are not Iowa residents. The City reserves the right to reject any or all proposals, and also reserves the dght to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK parksrec~nappkad.doc AF-3 CITY OF IOWA CITY PARKS AND RECREATION DEPARTMENT MEMORANDUM TO: FROM: DATE: RE: City Council Parks and Recreation Director February 18, 1999 Park Maintenance Building On your February 23rd agenda, there is an item to approve a bid for the park maintenance building. In order to provide you with a more detailed breakdown of the alternates, I am submitting this memo and attachment. One note of explanation... the original plan was to include the paving of entry/service roads and the parking lot in the City's biennial asphalt overlay program, but the timing of this project is not conducive to do so. Therefore, it has been included as part of the park maintenance building project. Should you have any questions, please feel free to give me a call. 2/18/99 PARK MAINTENANCE BUILDING BASE BID Alt. 1-face brick on north, south & east sides Alt. 2-liner panel on interior walls AIt. 3-pave roads and parking A!t. 4-interior painting McComas- Clinton Selzer- Henningsen Lacina Engineering Werderitsch Frye Builders Const. $745,679 $793,935 $759,000 $793,000 $797,300 Abild Const. $831,514 H. Eugene Smith Const. $804,640 $40,000 $34,250 $60,000 $41,500 $67,100 $46,996 $64,820 $2,888 $8,920 $5,500 $3,900 $3,500 $2,700 $3,370 $79,688 $41,745 $71,000 $76,600 $90,800 $84,998 $105,590 $2,850 $3,320 $3,000 $2,600 $3,700 $3,480 $6,600 TOTAL $871,105 $882,170 $898,500 $917,600 $962,400 $969,688 $985,020 First Commercial ARCHITECT'S Const. ESTIMATE $825,840 $786,000 $101,600 $69,000 $9,830 $4,000 $85,100 $113,000 $3,500 $8,000 $1,025,870 $980,000