HomeMy WebLinkAbout1999-03-02 AgendaSubject to change as t~nalized by the City Clerk. For a t~nal ofi~cial copy, contact the City Clerk~ OFSce, 3~6-~040.
City Council Agenda
March 2, 1999 - 7:00 p,m,
CIvic Center
410 E, ~'ashlngton Street
ITEM NO. 1. CALL TO ORDER.
ROLL CALL.
ITEM NO. 2.
ITEM NO. 3.
MAYOR'S PROCLAMATIONS.
a. Daffodil Days - March 8-12
b. Breath of Fresh Air Days - March 12-14
CONSIDER ADOPTION OF THE CONSENT CALENDAR AS PRESENTED OR AMENDED.
a. Minutes of Boards and Commissions.
(1)
(2)
(3)
(4)
(5)
(6)
b.
Housing and Community Development Commission - January 21
Iowa City Board of Adjustment - February 10
Police Citizens Review Board - February 16
Police Citizens Review Board - February 23
Public Art Advisory Committee - February 11
Rules Committee - February 25
Permit Motions and Resolutions as Recommended by the City Clerk.
(1) Class C Beer Permit for Dell Mart Corp. dba Dell Mart #2,
Muscatine Rd. (Renewal)
(2)
(3)
1920 Lower
Refund unused portion of a Class E Liquor License for Harold Washington dba
The Cellar, 116 S. Linn St.
Refund an unused portion of a Class E Beer Permit for Harold Washington dba
The Cellar, 116 S. Linn St.
March 2, 1999 City of Iowa City Page 2
c. Setting Public Hearings.
(1)
CONSIDER A RESOLUTION SETTING A PUBLIC HEARING FOR MARCH 30
ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF
COST FOR THE IOWA RIVER DAM RENOVATION, DIRECTING CITY CLERK
TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY
ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION.
(2)
Comment: This project includes renovation of the Iowa River Power Dam to
ensure the permanence of the water pool formed by the dam; to provide a
pedestrian bridge atop the dam; pedestrian approach walks at the east and
west end of the dam; and improvements to Coralville's boat ramp to the Iowa
River. This dam is located a short distance upstream from the mouth of Clear
Creek. This work is being completed in conjunction with the City's Water
Facility Improvements.
CONSIDER A RESOLUTION SETTING A PUBLIC HEARING FOR
MARCH 30 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATE OF COST FOR CONSTRUCTION OF THE KIWANIS PARK
DEVELOPMENT AND TY'N CAE STORMWATER PROJECT, DIRECTING THE
CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE
CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION.
(3)
Comment: This project involves the development of the 14-acre Kiwanis
Park including an accessible playground, trails, picnic shelter, parking,
turfgrass areas, prairie grass areas, and miscellaneous landscaping.
Volunteer efforts will contribute to the development. The project also
involves modifications to the Ty'n Cae stormwater management basin to
eliminate erosion problems.
CONSIDER A RESOLUTION SETTING A PUBLIC HEARING FOR
MARCH 30 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATE OF COST FOR THE IOWA CITY CIVIC CENTER ADDITIONS
AND RENOVATIONS PROJECT, DIRECTING CITY CLERK TO
PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER
TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION.
(4)
Comment: This project involves the addition of a third floor to Civic Center
North into which Engineering and Document Services will move; the finishing
of the second floor shelled-in area of the Police Department; and remodeling
and addition 5f space to the offices of the City Clerk, Personnel, Planning &
Community Development, Housing Inspection Services and the Housing
Authority. This construction will add 9,070 square feet to the Civic Center.
CONSIDER A RESOLUTION SETTING A PUBLIC HEARING FOR MARCH 30
ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF
COST FOR THE FOSTER ROAD PAVING AND WATER FACILITY SITE
DEVELOPMENT - PHASE II IMPROVEMENTS PROJECT, DIRECTING CITY
CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY
ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION.
Comment: This project includes reconstruction of Foster Road from the
Idylwild Condominiums to the Peninsula property, a bike trail from Foster
Road to the Water Plant site, raw and finished water mains, and Water
Facility Site Development Phase II Improvements.
March 2, 1999 City of Iowa City Page 3
d. Resolutions.
(1)
CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN
AGREEMENT BETWEEN THE CITY OF IOWA CITY AND STEVE MOEN FOR
REPLACEMENT OF THE CITY FENCE AND GENERAL FENCE LINE CLEAN-UP
WORK.
Comment: The Parks and Recreation Department will be replacing a fence
along the property boundary of Oakland Cemetery and an adjacent property
owner, Steve Moen, This agreement would permit the City access to the
adjacent property for the purpose of installation of a new fence and
performance of general fence line clean-up activities.
Correspondence.
(1) Historic Preservation Commission - Airport Terminal Renovations
(2) Leah Cohen (PCRB) - officer identification
(3) Chuck deProsse - PCRB
(4) Susan Boyd - transit
(5) JCCOG Traffic Engineering Planner:
(a) "No Parking between Signs" on Iowa Avenue West of Evans Street
(6) Civil Service Commission submitting certified lists of applicants for
following position(s):
(a) Family Self-Sufficiency Coordinator
the
(b) Parking Attendant
END OF CONSENT CALENDAR.
ITEM NO. 4.
PUBLIC DISCUSSION (ITEMS NOT ON THE AGENDA) [UNTIL 8:00 P.M.].
Public Discussion will be continued, if necessary, prior to "City Council Information"
item.
ITEM NO. 5.
PLANNING AND ZONING MATTERS.
a. Consider a motion setting a public hearing fo n resolution adopting
and incorporating the Northeast District Plan into the Iowa City Comprehensive
Plan.
Comment: At its February 4 meeting, by a vote of 6-0, the Planning and Zoning
Commission recommended approval of the Northeast District Plan, as amended.
March 2, 1999 City of Iowa City Page 4
be
Consider a motion setting a public hearing for March 30 on an ordinance amending
City Code subsection 14-4B pertaining to change Board of Adjustment notice
requirements and incorporate Board powers and procedures into the Zoning
Chapter.
qq,- b5
Comment: At its February 4 meeting, by a vote of 6-0, the Planning and Zoning
Commission recommended approval of the proposed amendments pertaining to
Board of Adjustment powers and procedures. At its meeting on February 10, by a
vote of 4-0, the Board of Adjustment concurred with the Commission's
recommendation of approval. Staff recommended approval in a memorandum
dated January 27.
Action: '~~
c. Consider a motion setting a public hearing for March 30 on an ordinance changing
the zoning designation of 2.78 acres located at the northeast corner of Duck Creek
Drive and Rohret Road from Low Density Single-Family Residential (RS-5) to
Sensitive Areas Overlay/Low Density Residential (OSA-5) to permit a 14-unit
residential development. (REZ98-0019) /d/~/Y/-ty~
Comment: At its January 21 meeting, by a vote of 1-6 on a motion to approve,
with Schintler, Shannon, Bovbjerg, Supple, Ehrhardt, and Gibson voting no, the
Planning and Zoning Commission recommended denial of the proposed rezoning.
Staff recommended approval in a memorandum dated January 15. In a letter
dated February 18, 1999, the applicant requested Council consideration of the
rezoning request. Correspondence included in Council packet.
'd. Consider a res~lu'~tion approving~i~%lat of Country Club Estates First
Addition, a 10.4-acre 20-lot residential subdivision located at the west terminus of
Phoenix Drive. (SUB98-0011 )
Comment: At its August 20 meeting, by a vote of 6-0, the Planning and Zoning
Commission recommended approval of the preliminary plat. Staff recommended
approval in a report dated August 20, 1998. Consideration was deferred
indefinitely on November 3, 1998, due to a conflict between the plat design and
access considerations previously granted to an adjacent property owner. This
issue has been resolved.
Action:
March 2, 1999 City of Iowa City Page 5
Consider a resolution approving a final plat of Hollywood Manor, Part 6, an 8.32-
acre, 24-1ot residential subdivision located on the west side of Sycamore Street
south of Burns Avenue. (SUB98-0028)
ITEM NO. 6.
Comment: At its February 4 meeting, by a vote of 6-0, the Planning and Zoning
Commission recommended approval of the proposed final plat, subject to approval
of legal papers and construction drawings, prior to Council consideration of the
plat, and subject to a change in the name of Wetherby Drive to Lakeside Drive.
recommended approval in a report d 2
PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST FOR THE
CONSTRUCTION OF THE 1999 ASPHALT RESURFACING PROJECT, ESTABLISHING
AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK
TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR
RECEIPT OF BIDS.
Comment: This bi-annual project involves the asphalt resurfacing and the chip sealing
of various streets throughout Iowa City. This year's program also includes
improvements to the road and parking within the soccer facility as well as a parking
lot in Lower City Park. The estimated cost for the project is 91 ,049,751 and will be
funded with Road Use taxes and General Obligation bond proceeds.
a. PUBLIC HEARING
Action:
CONSIDER A RESOLUTION APPROVING
Act.on:
March 2, 1999 City of Iowa City Page 6
ITEM NO. 7.
PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE
CONSTRUCTION OF THE IOWA CITY TRANSIT FACILITY METHANE ABATEMENT
PROJECT, PHASE I, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY
EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND
FIXING TIME AND PLACE FOR RECEIPT OF BIDS.
Comment: This project involves drilling three horizontal collector runs under the transit
facility to extract methane from under the building footprint. A horizontal manifold
line will also be drilled to connect the three horizontal collector runs to the proposed
equipment building location (Phase 2). The estimated construction cost of Phase 1 is
9225,000. This project will be funded 80% by the Federal Transit Administration and
20% with local funds.
a. PUBLIC HEARING
Action:
ITEM NO. 8.
CONSIDER A RESOLUTION APPROVING
THE FILING OF THE CONSOLIDATED TRANSIT FUNDING APPLICATION WITH THE
IOWA DEPARTMENT OF TRANSPORTATION FOR FY2000 IOWA DOT STATE
TRANSIT ASSISTANCE AND FEDERAL TRANSIT ADMINISTRATION FUNDING.
Comment: JCCOG will be filing an application on behalf of Iowa City Transit with
Iowa DOT for State Transit Assistance [STA] and Federal Transit Administration [FTA]
funding for FY2000. Iowa City Transit will be receiving approximately 9296,818 in
Iowa DOT STA formula funds and is applying for $10,173,425 in FTA operating and
capital funds. The attached memorandum lists the capital projects that will be applied
for in FY2000 by Iowa City Transit. FTA operating funds will be approximately
9323,265.
PUBLIC HEARING
Action:
CONSIDER A RESOLUTION AUTHORIZING
March 2, 1999 City of Iowa City Page 7
ITEM NO. 9. THE ANNUAL BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2000.
Comment: A public hearing was held on February 23, 1999, to receive public input on
the fiscal year (FY) 2000 Operating Budget. State law requires that the City adopt
only a one-year budget. Council now proceeds to adopt the annual budget for the
fiscal year ending June 30, 2000 (FY2000) so that it may be certified to the Johnson
County Auditor by March 15, 1999, in the format required by the State.
PUBLIC HEARING (continued from February 23)
Action: ~,~'~,/~ ~
qt _
ITEM NO. 10.
ITEM NO. 11.
b. CONSIDER A RESOLUTION ADOPTING
CONSIDER A RESOLUTION DIRECTING SALE OF $9,000,000 CORPORATE PURPOSE
GENERAL OBLIGATION BONDS.
Comment: Sealed bids on the sale of these bonds were received at 11:00 a.m. on
March 2, 1999. Bond proceeds will be used to pay costs of constructing,
reconstructing and repairing various projects pertaining to streets, bridges, sidewalks,
surface water detention facilities, parks, Airport, Library, South Site Soccer Fields,
ScanIon Gymnasium, Public Works Complex, Civic Center North Third Floor, and
Police Station Second Floor. This resolution ratifies and confirms the actions of the
City Clerk and the Finance Director in the determination of the most favorable bid. A
completed resolution will be presented to the City Council at the formal meeting the
evening of March 2, 1999.
Action: ,J~',) ,~~,~
CONSIDER A RESOLUTION APPROVING THE FINANCIAL PLAN FOR THE CITY OF
IOWA CITY, IOWA, FOR FISCAL YEARS 2000 THROUGH 2002 AND THE MULTI-
YEAR CAPITAL IMPROVEMENTS PROGRAM THROUGH FISCAL YEAR 2003.
Comment: A public hearing was held on February 23, 1999, to receive public input on
the FY2000 through FY2002 three-year Financial Plan and the multi-year Capital
Improvements Program through Fiscal Year 2003. Council now proceeds to adopt the
three-year Financial Plan and multi-year Capital Improvements Program.
Action:
March 2, 1999 City of Iowa City Page 8
ITEM NO. 12.
CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING MAYOR TO
SIGN AND CITY CLERK TO ATTEST A CONTRACT FOR THE CONSTRUCTION OF THE
SUMMIT STREET BRIDGE RECONSTRUCTION PROJECT [PROJECT NO. BRM-
3715(13)--8N-52]
Comment: The bid opening for this project was held by the Iowa Department of
Transportation in Ames, IA on February 16, 1999, and the following bid was received:
Iowa Bridge & Culvert, Inc., Washington, IA
Engineer's Estimate
$1,292,897.28
1,246,000.00
Public Works and Engineering recommend award of the project to Iowa Bridge &
Culvert, Inc. of Washington, IA. This project will be funded with Road Use Tax
revenues, General Obligation bonds, and approximately $750,000 of Federal Aid
Highway Bridge Replacement and Rehabilitation Program money. Construction is
anticipated to begin during May 1999 and is expected to be completed by mid
November 1999.
Action:
ITEM NO. 13.
CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING MAYOR TO
SIGN AND CITY CLERK TO ATTEST CONTRACT FOR CONSTRUCTION OF THE IOWA
CITY DOWNTOWN STREETSCAPE, PHASE II IMPROVEMENTS.
Comment: The 'ng for this project will be on March 1, 1999, at 2:00 p.m.
Public Works and Engineenn '11 evaluate the bids when received and will then
present the bids along with a reco dation to Council at the March 2 1999
Council meet'
Action:
ITEM NO. 13
CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING
MAYOR TO SIGN AND CITY CLERK TO A'!'I'EST CONTRACT FOR
CONSTRUCTION OF THE IOWA CITY DOWNTOWN STREETSCAPE, PHASE II
IMPROVEMENTS.
Comment: The bid opening for this project was on March 1, 1999 at 2:00 p.m. and
the following bids were received:
All American Concrete, Inc.
West Liberty, IA
Base Bid
$ 2,533,812.25
Less Clinton St.
Subtotal
266,754.00
$ 2,267,058.25
Less Linn St.
Subtotal
241,085.00
$ 2,292,727.25
Less Clinton St.
And Linn St.
Subtotal
266,754.00
241,085.00
$ 2,025,973.25
Iowa Bridge & Culvert, Inc.
Washington, IA
$ 3,100,178.01
316,034.73
$ 2,784,143.28
283,363.11
$ 2,816,814.90
316,034.73
283,363.11
$ 2,500,780.17
The estimate for the base bid at the time of the public hearing was $ 2,200,000.
Public Works and Engineering recommend award of the project less Clinton Street
and Linn Street to All American Concrete, Inc. of West Liberty, IA in the amount of
$2,025,973.25. Funding will be from General Obligation bonds.
Action:
March 2, 1999 City of Iowa City Page 9
ITEM NO. 14.
CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING MAYOR TO
SIGN AND CITY CLERK TO ATTEST CONTRACT FOR CONSTRUCTION OF THE
COLLEGE STREET PEDESTRIAN MALL WATER MAIN REPLACEMENT PROJECT.
Comment: The bid opening for this project was on February 16, 1999, at 10:30 a.m.
and the following bid was received:
Project with
Bore & Jack
Installation
Project with
Directional Drilling
Installation
Maxwell Const, Inc., Iowa City, IA
Engineer's Estimate
9254,345.00
$203,650.00
$249,775.00
Public Works and Engineering recommend award of the project with directional drilling
installation to Maxwell Construction, Inc. of Iowa City, Iowa in the amount of
$249,775.00. This project will be financed with General Obligation bonds.
Consideration deferred on February 23.
ITEM NO. 15.
ITEM NO. 16.
7'7
CONSIDER A RESOLUTION OF INTENT TO CONVEY A SINGLE FAMILY HOME
LOCATED AT 2709 WAYNE AVENUE, IOWA CITY TO THE TENANT AND SETTING A
PUBLIC HEARING FOR MARCH 30, 1999.
Comment: The Iowa City Housing Authority, under its Tenant-to-Ownership Program,
proposes to sell 2709 Wayne Ave. to the present tenant. The amount of the sale will
be the appraised value of the home, which is $92,000. The family has leased this
single family home from the Iowa City Housing Authority for the past three and one-
half years. The sale is conditioned on the family receiving a real estate loan from a
local financial institution, with the City carrying a second mortgage. This sale will
provide the opportunity for a low-income family to obtain ownership of their own
home.
Action:
CONSIDER A RESOLUTION OF INTENT TO CONVEY A SINGLE FAMILY HOME
LOCATED AT 2409 ASTER AVENUE, IOWA CITY TO THE TENANT AND SETTING A
PUBLIC HEARING FOR MARCH 30, 1999.
Comment: The Iowa City Housing Authority, under its Tenant-to-Ownership Program,
proposes to sell 2409 Aster Ave. to the present tenant. The amount of the sale will be
the appraised value of the home, which is $89,000. The family has leased this single
family home from the Iowa City Housing Authority for the past three and one-half years.
The sale is conditioned on the family receiving a real estate loan from a local financial
institution, with the City carrying a second mortgage. This sale will provide the
opportunity for a low-income family to obtain ownership of their own home.
March 2, 1999 City of Iowa City Page 10
ITEM NO. 17.
CONSIDER A RESOLUTION OF INTENT TO CONVEY A SINGLE FAMILY HOME
LOCATED AT 2308 LAKESIDE DRIVE, IOWA CITY TO THE TENANT AND SETTING A
PUBLIC HEARING FOR MARCH 30, 1999.
Comment: The Iowa City Housing Authority, under its Tenant-to-Ownership Program,
proposes to sell 2308 Lakeside Drive to the present tenant. The amount of the sale
will be the appraised value of the home, which is 986,500. This family has leased
this single family home from the Iowa City Housing Authority for the past year and a
half. The sale is conditioned on the family receiving a real estate loan from a local
financial institution, with the City carrying a second mortgage. This sale will provide
the opportunity for a low-income family to obtain ownership of their own home.
ITEM NO. 18.
CONSIDER A MOTION TO APPROVE A TENTATIVE AGREEMENT BETWEEN THE CITY
OF IOWA CITY AND THE IOWA CITY LIBRARY BOARD OF TRUSTEES AND THE
AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES,
LOCAL #183, AFL-CIO, FOR A COLLECTIVE BARGAINING AGREEMENT TO BE
EFFECTIVE JULY 1, 1999, THROUGH JUNE 30, 2001.
Comment: This is a two-year agreement which provides for a three percent across-
the-board wage increase in each fiscal year and an increase in shift differential pay of
5¢ per hour in each fiscal year for employees working evening and overnight shifts. It
includes numerous other language modifications involving operational and contract
administration issues. These latter provisions have minimal economic impact. A copy
of the tentative agreement is included in Council packet. Staff recommends
ratification of this agreement.
ITEM NO. 19.
PUBLIC DISCUSSION [IF NECESSARY] (ITEMS NOT ON THE AGENDA).
ITEM NO. 20.
ANNOUNCEMENT OF VACANCIES.
Public Art Advisory Committee - One vacancy to fill a three-year term ending
January 1, 2002 with a preference for an architect. (New position replacing
Design Review Committee representative.) (3 females and 3 males currently serve
on this Committee.)
Historic Preservation Commission - One vacancy to fill an unexpired term ending
March 29, 2001. (Trudy Day resigned.) (3 females and 2 males currently serve
on this Commission.)
These appointments will be made at the April 6 Council meeting.
March 2, 1999 City of Iowa City Page 11
ITEM NO. 21.
CITY COUNCIL INFORMATION
ITEM NO. 22.
ITEM NO. 23.
REPORT ON ITEMS FROM THE CITY MANAGER AND CITY ATTORNEY.
a. City Manager.
b. City Attorney.
ADJOURNMENT.
~ Citl/of '
I March I
6:30p
7:30p
I March 2
7:00p
I March 29
6:30p
I March 30
7:00p
IApril 5
6:30p
I April 6
7:00p
I April 19
6:30p
City Council Meeting Schedule and
Tentative Work Session Agendas
SPECIAL FORMAL COUNCIL MEETING
Pending Litigation, Land Acquisition
SPECIAL
7:30p
7:40p
7:55p
8:15p
8:35p
8:50p
COUNCIL WORK SESSION
Review Zoning Items
Review Agenda Items
Phase II Downtown Streetscape Renovation
Civic Center Renovation
Boards and Commissions Absence Policy
Council Agenda/Council Time
SPECIAL FORMAL COUNCIL MEETING
SPECIAL COUNCIL WORK SESSION
(Rescheduled from March 22)
SPECIAL FORMAL COUNCIL MEETING
(Rescheduled from March 23)
COUNCIL WORK SESSION
FORMAL COUNCIL MEETING
COUNCIL WORK SESSION
February 25, 1999
Monday
Council Chambers
Council Chambers
Tuesday
Council Chambers
Monday
Council Chambers
Tuesday
Council Chambers
Monday
Council Chambers
Tuesday
Council Chambers
Monday
Council Chambers
Transit Interchange
Goosetown Traffic Calming
Meeting dates/times subject to change
FUTURE WORK SESSION ITEMS
Chutes and Vaults
Transit Route Study