Loading...
HomeMy WebLinkAbout1999-03-02 ResolutionPrepared by Chuck Schmadeke, Public Works Director, 410 E. Washington St., Iowa City, IA 52240, (319)356-5141 RESOLUTION NO. 99-60 RESOLUTION SE'i'I'ING A PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE IOWA RIVER DAM RENOVATION PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the 30th day of March, 1999, at 7:00 p.m. in the Council Chambers, Civic Center, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. m That the City Clerk is hereby authorized and directed to publish notice of the public hearing. for the above-named proposal in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. That the copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 2nd day of March ,1999. ATTEST:Ci~CL~~ERK ~- Approved by City Attorney's Office pweng\res\iadvdrn.doc Resolution No. 99-60 Page 2 It was moved by Vanderhoef and seconded by adopted, and upon roll call there were: O'Donnell AYES: NAYS: ABSENT: the Resolution be Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef "~epared by \ Chuck Schmadeke, Public Works Director, 410 E. Washington St., Iowa City, IA 52240, (319)356-51/ RESOLUTION NO. 99-60__ RESOL~.tTION SETTING A PUBLIC HEARING ON PLANS, ; CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRB THE CITY ENGINEER TO P~ACE SAID PLANS ON FILE FOR PUBLIC IN~ )N. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY That a public hearing on the plans, specifications, form and estimate of cost for the construction of the above-mentioned project is to I: on the 30t~ day of February, 1999, at 7:00 p.m. in the Co%t~ncil Chambers, Civic Iowa City, Iowa, or if said meeting is cancelled, at the nex't.\meeting of the Council thereafter as posted by the City Clerk. '~.\. That the City Clerk is hereby authoriz~c~"~, for the above-named proposal in a news a general circulation in the City, not before said hearing. to publish notice of the public hearing published at least once weekly and having ~an four (4) nor more than twenty (20) days That the copy of the plans, speci' construction of the above-name Engineer in the office of the Cil project is here public ins contract, and estimate of cost for the ordered placed on file by the City :ion. Passed and approved this 2n. / / ATTEST:Ci~~ ~. // / pweng\res~iarivdm~Oc ,/ /t day of March ,1999. MAYOR .~,~roved by Oity Attomey's Office Prepared by: Terry Trublood, Director, Parks and Rec, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5110 RESOLUTION NO. 99-61 A RESOLUTION SETTING A PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR CONSTRUCTION OF THE KIWANIS PARK DEVELOPMENT AND TY'N CAE STORMWATER PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the 30th day of March, 1999, at 7:00 p.m. in the Council Chambers, Civic Center, Iowa City, Iowa, or, if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. That a copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 2~td ATTEST: Ci~L~v.~ERK ~. day of Na~' , 1999. MAYOR City Attorney's Office It was moved by Vande~'hoef adopted, and upon roll call there were: and seconded by O'Donnell the Resolution be parksrec~res\kiwanpk.doc AYES: NAYS: X X X X X X X ABSENT: Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef Prepared by.' Terry Trublood, Parks and Rec, 410 E. Washingto. Iowa City, IA 52240 (319) 356-5110 !SOLUTION NO. A RESOLUTION SETTING A OF CONTRACT, AND ESTIMi PARK DEVELOPMENT AND CLERK TO PUBLISH NOTICE ENGINEER TO PLACE SAID HEARING PLANS, SPECIFICATIONS, FORM OF COST OF THE KIWANIS 'N CAE PROJECT, DIRECTING CITY SAID AND DIRECTING THE CITY ON FOR PUBLIC INSPECTION. NOW,THEREFORE, BE IT RESOLVED IOWA: CITY COUNCIL OF THE CITY OF IOWA CITY, That a public hearing on the plans for the construction of the above- 1999, at 7:00 p.m. in the ecifications, form of contract, and estimate of cost ~ned project is to be held on the 30th day of March, >ers, Civic Center, Iowa City, Iowa. That the City Clerk is hereby for the above-named pro general circulation in the Cit said hearing. a new: not less d directed to publish notice of the public hearing .~r published at least once weekly and having a "our (4) nor more than twenty (20) days before That a copy of the pla construction of the al Engineer in the office specifications, fo ~ve-named project is the City Clerk for publi of contract, and estimate of cost for the ereby ordered placed on file by the City inspection. Passed and approved this / / ATTEST: ,,. CITY CLERK day of It was moved by adopted, and upon roll call there were: MAYOR and seconded A ~roved by City by ,1999. ,'s Office the Resolution be parksrec\res\kiwanpk.doc AYES: NAYS: ABSENT: Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef Prepared by: Jim Schoenfelder, Architect, 410 E. Washington St., Iowa City, IA 52240, (319)356-5044 RESOLUTION NO. 99-62 CONSIDER A RESOLUTION SETTING A PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE IOWA CITY CIVIC CENTER ADDITIONS AND RENOVATIONS PROJECT, DIRECTING THE CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA; That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the 30th day of March 1999, at 7:00 p.m. in the Council Chambers, Civic Center, Iowa City, Iowa, or, if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named proposal in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. That the copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and appreved this 2nd ATTEST:C~ ~. rove ~'~ City Attomey's Office It was moved by Vanderhoef and seconded by 0'Donnell adopted, and upon roll call there were: the Resolution be AYES: NAYS: X ABSENT: Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef pwengVes~victr2 .doc Prepared by: Jim choenfelder, Architect, 410 E. Washington St., IowaIA 52240, (319)356-5044 RESOLUTION NO. CONSIDER A R OLUTION SETrING A J HEARING ON PLANS, RENOVATIONS PROJECT, DIRECTING THE CITY ~LERK TO PUBLISH N~ OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO SAID PLANS ON FILE FOR PUBLIC INSPECTION. BE IT RESOLVED BY THE CITY CO~JNCIL OF OF IOWA CITY, IOWA; That a public hearing on the plans, the construction of the above-mention~ 1999, at 7:00 p.m. in the Council form of contract, and estimate of cost for project is to be held on the 30th day of March Civic Center, Iowa City, Iowa. That the City Clerk is hereby for the above-named proposal in a general circulation in the City, before said hearing. and directed to publish notice of the public hearing published at least once weekly and having less than four (4) nor more than twenty (20) days That the copy of the plans, s construction of the above-n Engineer in the office of the form of contract, and estimate of cost for the project is hereby ordered placed on file by the City Clerk for public inspection. Passed and approved this day of ,1999. ATTEST: CITY CLERK It was moved by adopted, and upon roll AYES there were: NAYS: MAYOR and seconded by Approved by the Resolution be ABSENT: Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef pweng%res\cividr2.doc Third Floor Addition to Civic Center North City of Iowa City Project Schedule TIME 1997 1998 Activity Design Owner Review Approval Construction Documents Owner Review Approval Bidding anc[~legotiations ON D J F MA Construction PHASE 1 New Third Floor Public Works/Engineering Document Services Existing Second Floor Shell Space Police Department Departmental Renovations Planning and Community Development PHASE 2 Housing Inspection Services Personnel Office City Clerks Office PHASE 3 Housing Assistance M J J A 1999 M a M iII J J A Attachment "A" S 0 N 2000 DJ FMAMJ Ill[Z__ mm[.... mine'__" WEHNER, PATTSCHULL, PFIFFNER, PC 201 DEY BUILDING, 105 IOWA AVE, IOWA CITY, IA, 52240 319-228-9715 Prepared by Rick Fosse, City Engineer, 410 E. Washington St., Iowa City, IA 52240, (319)356-5143 RESOLUTION NO. 99-63 RESOLUTION SETTING A PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE IOWA CITY STREET & WATER FACILITY IMPROVEMENTS - DIVISION 1: FOSTER ROAD IMPROVEMENTS AND DIVISION 2: WATER FACILITY SITE DEVELOPMENT - PHASE II IMPROVEMENTS PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the 30th day of March, 1999, at 7:00 p.m. in the Council Chambers, Civic Center, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. That the City Clerk is hereby authorized and directed to publish notice of the public headng for the above-named proposal in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said headng. That the copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 2nd ATTEST: ,22~,~ CI'r'Y~LERK day of r4arch ,1999. MAYOR rove City Attomey's Office pwengVes\wtrfac.doc Resolution No. 99-63 Page 2 It was moved by Vande~'hoef and seconded by adopted, and upon roll call there were: 0'Donne]l the Resolution be AYES: NAYS: ABSENT: X X X X × X X Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef Prep~ by Rick Fosse, City Engineer, 410 E. Washington St., Iowa City, 52240, (319)356-5143 RESOLUTION NO. RESOLUTION S ING A PUBLIC HEARING / PLANS, SPECIFICATIONS, DIVISION 1: FOSTER"BOAD IMPROVE NTS AND DIVISION 2: WATER FACILITY SITE DEVELOPMENT - PH E II IMPROVEMENTS PROJECT, DIRECTING CITY CLERK '~O PUBLIS NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGblEER T PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. BE IT RESOLVED BY THE COUNCIL OF CITY OF IOWA CITY, IOWA: 1. That a public hearing on the plans, pecifications, form of contract, and estimate of cost for the construction of the above-me rioned project is to be held on the 23'd day of February, 1999, at 7:00 p.m. in the Cou il Chaml~ers, Civic Center, Iowa City, Iowa, or if said = That the City Clerk is hereby ' uthorized and directed to publish notice of the public hearing for the above-named prop~al in a newspaper published at least once weekly and having a general circulation in City, not less than fd~!r (4) nor more than twenty (20) days before said hearing. ., That the copy of the construction of the Engineer in the Passed and approved thi A'I'I'EST: CITY specifications, form of ntract, and estimate of cost for the ~ove-named project is hereby rdered placed on file by the City City Clerk for public inspec 'on. day of MAYOR ,1999. Approved b City Attorn ' Prepared by: Andrew P. Matthews, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 99-64 RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND STEVE MOEN FOR REPLACEMENT OF THE CITY FENCE AND GENERAL FENCE LINE CLEAN-UP WORK. WHEREAS, to facilitate general clean-up of the fence line and replacement of the fence on the property line between Oakland Cemetery and adjacent property owned by Steve Moen, the City has requested access to Steve Moen's property; and WHEREAS, the City of Iowa City and Steve Moen have negotiated an agreement which will permit the City access to the adjacent property owned by Steve Moen for the purpose of installation of a new fence and performance of general fence line clean-up activities; and, WHEREAS, it is in the best interest of the City of Iowa City to enter into said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT the Mayor is authorized to execute and the City Clerk to attest the attached Fence Line Clean-up Work Agreement between the City of Iowa City and Steve Moen. Passed and approved this 2nd day of March ,1999. ATTEST:C~ ~. Approved by City Attomey's Office It was moved by Vanderhoef and seconded by 0' Donnel 1 adopted, and upon roll call there were: the Resolution be andy/oakldres AYES: NAYS: ABSENT: X Champion X Kubby X Lehman X Norton X O'Donnell X Thornberry X Vanderhoef FENCE LINE CLEAN UP WORK AGREEMENT THIS AGREEMENT, made and entered into by and between Steve Moen, hereinafier "OWNER," and the City of Iowa City, Iowa, a municipal corporation, hereinafter "CITY." In consideration of their mutual promises herein,' OWNER and CITY agree as follows: 1. Owner states and covenants that he is the owner of the property located at 633 Reno Street, Iowa City, Iowa, by virtue of legal and/or equitable title and that he is lawfully seized and possessed of said real estate. 2. City contemplates performing some clean up work along the fence line of OWNER' S property and property owned by the CITY, including the installation of a new fence, and cleaning up scrub trees and bushes along the fence line. 3. OWNER does hereby grant permission to CITY, its officers, agents, and employees to enter onto OWNER's property for the purposes set forth in paragraph 2, above. 4. OWNER agrees to notify the CITY in writing prior to commencement of the work herein, of any trees, bushes, or other plants located within the fence line that OWNER does not want to have removed, and shall Specifically point out and identify the locations of such trees, bushes, or plants. 5. Each party shall be responsible for any claims or causes of action, loss, property damage or other damages, injuries or acts of negligence asserted against the party, its employees, or agents, except that any claim for damages asserted against the CITY with respect to trees, bushes or plants, shall be limited to the present fair market value of such trees, bushes, or plants. SIGNED this day of ~ ,1999. STEVE MOEN By: ,. Stev-_~fe~ooen~· ~~q/~C, CITY OF IOWA CITY Ernest W. Lehman, Mayor Appro By: City Attorney's Office Andy\fencelin.doc By: Ma~n~K. Karr, City Clerk OWNER'S ACKNOWLWDGEMENT STATE OF IOWA ) ) SS: JOHNSON COUNTY ) On this ~ day of March, 1999, before me, the undersigned, a Notary Public in and for the above-named county and state, personally appeared Steve Moen, to me known to be the identical person named in and who executed the within and foregoing instrument, and acknowledged that he executed the same as his voluntary act and deed. MARY E. McCHRISTY of Iowa CITY'S ACKNOWLEGEGMENT STATE OF IOWA ) ) SS: JOHNSON COUNTY ) On this .i '~& day of March, 1999, before me, the undersigned, a Notary Public in and for said County, in said State, personally appeared Ernest W. Lehman and Marian K. Karr, to me personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the sealof said municipal corporation; that said instrument was signed and sealed on behalf of said municipal corporation by authority of City Council of said municipal corporation; and that the said Ernest W. Lehman and Marian K. Karr acknowledged the execution of said instrument to be the voluntary act and deed of said municipal corporation, by it and them voluntarily executed. Notary; Public in and for the State of Iowa "rYI ,r~v~q ~ [c~f~z,.z_¢,: _ ~ .- 7- 2~ Prepared by: Scott Kugler, Associate Planner, 410 E. Washington St., Iowa City, IA 52240; 319-356-5243 RESOLUTION NO. 99-65 RESOLUTION APPROVING THE PRELIMINARY PLAT OF COUNTRY CLUB ESTATES FIRST ADDITION, IOWA CITY, IOWA. WHEREAS, the owner, S & J Development, filed with the City Clerk of Iowa City, Iowa, an application for approval of the preliminary plat of Country Club Estates First Addition; and WHEREAS, the Department of Planning and Community Development and the Public Works Department examined the preliminary plat and recommended approval; and WHEREAS, the Planning and Zoning Commission examined the preliminary plat and, after due deliberation, recommended acceptance and approval of the plat; and WHEREAS, the preliminary plat conforms with all of the requirements of the City Ordinances of the City of Iowa City, Iowa· NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: The preliminary plat of Country Club Estates First Addition, Iowa City, Iowa, is hereby approved. The Mayor and City Clerk of the City of Iowa City, Iowa are hereby authorized and directed to certify this resolution, which shall be affixed to the plat after passage and approval by law. Passed and approved this 2nd ATTEST: CiT~/,~ER2 ppdadmin/res/ccestate .doc day of March ,1999· Resolution No. 99-65 Page. 2 It was moved by Kubby and seconded by adopted, and upon roll call there were: AYES: NAYS: Vande~-hoef the Resolution be ABSENT: Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef City of Iowa City MEMORANDUM Date: To: From: Re: February 25, 1999 City Council Scott Kugl~,Associate Planner SUB98-0011. Country Club Estates First Addition, Preliminary Plat The above referenced application was deferred indefinitely by the City Council in November of 1998 due to a conflict between the design of the plat and access considerations that had been granted to an adjoining property by a previous owner. The access issue has now been resolved, and the preliminary plat is ready to be considered by Council. As a result of this issue, there has been a slight change in the southeastern boundary of the plat, and there has been a reduction in the number of buildable lots within the subdivision by one. Outlot B has been added to the plat, replacing one of the lots previously proposed. It is to be transferred to the adjacent owner to satisfy the access issue. A revised plat is attached for your review. Staff feels that the proposed changes to the plat layout and design are minimal, and do not warrant further review by the Planning and Zoning Commission. Now that the access issue is resolved, staff recommends approval of the preliminary plat. ci Z Q a Z O~ > Z :D 0 0 J ! STAFF REPORT To: Planning and Zoning Commission Prepared by: Scott Kugler Item: SUR98-0011. Country Club Estates First Addition Date: August 20, 1998 GENFRAI INFORMATION: Applicant: S&J Development 1040 Bryan Court Iowa City, Iowa 52245 Phone: 358-8730 Contact person: Mike Speer Phone: 358-8730 Requested action: Preliminary plat approval Purpose: To create a 21 -lot residential subdivision. Location: At the west terminus of Phoenix Drive. Size: 10.82 acres Existing land use and zoning: Undeveloped, RS-5 and RR-1 Surrounding land use and zoning: North: East: South: West: County Care Facility, P; Residential, RS-5 and RR-1; Agricultural, undeveloped, RR- 1; Agricultural, RR- 1 and A 1 (County) Comprehensive Plan: Residential, 2-8 dwelling units per acre Applicable Code requirements: Chapter 14-7, Land Subdivisions File date: Completed application filed on June 11, 1998 45-day limitation period: Waived by applicant BACKGROUND INFORMATION: The applicant, S&J Development, is requesting preliminary plat approval of Country Club Estates First Addition, a 21-1ot, 10.82 acre residential subdivision located at the west terminus of Phoenix Drive. The plat also contains one outlot, which is to be the site of a private recreational facility which the Board of Adjustment has already approved by special exception. More details on this facility are provided below. This plat covers a portion of a larger 111.16 acre property owned by the applicant. ANALYSIS: The proposed preliminary plat contains a few deficiencies that will have to be addressed before the Commission can approve the plat. Staff recommends deferral pending the resolution of these items, listed below under Deficiencies and Discrepancies. Upon resolution of these items, the plat will meet the technical requirements for approval. Staff has some concerns about approving a preliminary plat for one small section of this 111.16 acre property, particularly when the zoning is not in place to develop the rest of the property as shown on a concept plan submitted earlier by the applicant (attached). Decisions made now will have an impact on the development of future phases. If continued, this incremental approach may result in either the developer or the City "backing into" a poor decision that was essentially made with the platting of earlier phases. However, the zoning is in place to allow the development of the First Addition as proposed, and it would be difficult to justify a recommendation for denial of the plat due to this concern. Given that this is a relatively small portion of the overall property, staff recommends that approval be granted to this phase of the development, provided all of the technical requirements are met, but that the Commission indicate that a planned development application should be submitted and approved before any further phases of the subdivision are considered. The applicant has indicated that a planned development rezoning application is being considered for future phases of the development. Infrastructure: The proposed preliminary plat includes the extension of one existing street, Phoenix Drive, as well as the platting of three new public streets. Phoenix Drive is a 31-foot wide collector street that connects directly to Rohret Road through the Southwest Estates subdivision. It would provide the only means of access to the lots being platted in this phase of the development. Lake Shore Drive is a proposed collector street, also 31 feet in width, that is shown on the concept plan as connecting to Rohret Road to the south. Staff has some concerns about the development of this property proceeding from the north to the south toward Rohret Road rather than the other way around. Developing the property in this manner results in all of the traffic generated from the early phases of the development utilizing Phoenix Drive to the east through Southwest Estates. Staff feels that at some point a connection to Rohret Road via Lake Shore Drive should be required. This should be addressed in a conditional zoning agreement at some point as additional development approval is requested for other portions of this property. Sanitary sewer and water are available to the property. Much of the acreage to the south of the First Addition will require the installation of a lift station to provide sanitary sewer service. The details of how and where the lift station will be provided will have to be discussed as that area is considered for development. The approval of this plat does not require approval of the lift station. Water main extension fees of $395 per acre will be required for this development. In addition, sanitary sewer tap-on fees in the amount of $737.18 per acre will be required for property to be served by gravity sewer. Future phases of the development that cannot be served by gravity sewer will be subject to tap-on/lift station elimination fees of an amount to be determined. Neighborhood Open Space: The neighborhood open space requirement for 10.82 acres in an RS-5 zone is .25 acres. Staff recommends that the open space requirement be calculated for this phase, noted in the legal papers, but reserved for use in another phase of the development, as determined by the Parks & Recreation Commission when future phases of the development are proposed. At that time it can be determined whether open space should be dedicated or fees paid in lieu of the dedication of land. Storm Water Management: The property included in the First Addition is located within the Old Man's Creek watershed, for which no storm water management is required. However, this and future phases to the south of this development will drain to a lake, to be constructed in a future phase, which will act as a detention facility. The portion of the property lying north of the First Addition will require storm water management when it is developed, as it is located within the Willow Creek watershed. Special Exception Request: As mentioned above, a special exception was granted for the location of a club on Outlot A. Clubs are permitted by special exception in the RR-1 zone. Outlot A is currently zoned RR-1, while the balance of the first phase is located in the RS-5 zone. The club is intended to be a community recreational facility with a pool and tennis courts, to be limited to members of the Country Club Estates homeowners association. The Board's approval limits the club's membership in this manner. The Board also attached a condition which grants the applicant and the City some flexibility in the precise design and location of the facility within the neighborhood, should changes be needed as a result of the subdivision review process. The club will have to remain within the RR-1 zone, but the location and configuration of Outlot A need not be limited to that shown on the site plan associated with the special exception request (attached). Staff had recommended a condition which would have required that the recreational facility be redesigned to be a more visible and integral part of the neighborhood by requiring more frontage on a street within the development. This would also have allowed some of the parking for the facility to be located on the street rather than a parking lot, and would reduce the number of back yards potentially affected by activities at the facility. However, the applicant expressed a desire to have the facility be less visible, and the Board chose not to incorporate that condition into its motion approving the facility. Design Issues, concept plan: The concept plan submitted with this application raises a number of design concerns and questions regarding existing and proposed infrastructure. These issues include the following: · The future extension of Rohret Road as an arterial street. · The timing of the extension and connection of Lake Shore Drive to Rohret Road. · The provision of adequate pedestrian connections to provide access to the recreational facility and other open spaces within the overall development. · The relationship between the proposed condominium and townhouse portions of the development and areas of single-family lots. · The design of the Rohret Road frontage, shown on the concept plan as a strip of lots (potentially commercial sites?) located along a frontage road. · A number of areas would require rezoning or approval through a planned development, and staff is concerned that incremental approval in many small phases will result in a limitation of future options regarding the zoning and development of these areas. · The layout of this concept plan with respect to the potential development of the property to the west. · Neighborhood open space issues. These issues will all have to be addressed at some point in the future, and may be recommended to be incorporated into a conditional zoning agreement attached to the approval of a development application for future phases of this development. The development of the First Addition should have little or no bearing on these decisions, but the applicant should be made aware that they will be issues to address during future phases of the development. STAFF RFCOMMFNDATION: Staff recommends that SUB98-0011 be deferred pending the resolution of the deficiencies and discrepancies noted below. Upon resolution of these items, staff recommends that the request for a preliminary plat of Country Club Estates First Addition, a 17.34 acre, 21-1ot residential subdivision located at the west terminus of Phoenix Drive, be approved. DEFICIENCIES AND DISCREPANCIES: 1. There are errors in the legal description. The street cross sections reference streets that are no longer included in the First Addition. Erosion control plans must be included on the plat, or on another plan submitted at this time. 4. Public Works' review of the revised plat is not yet complete. ATTACHMENTS: 1. Location map. 2. Preliminary plat. 3. Special exception site plan. 4. Concept plan for entire 111.16 acre property. Approved by: Robert Miklo, Senior Planner Department of Planning and Community Development X I I I I I I I Preliminary Plat Country Club Estates FIrst Add. Iowa City, lows L 0 0 Z ~ C §~z~ ITI r > -I 0 7   .COUNTRY CLUE] ESTATES -% 03-02-99 5e Prepared by: Robert Miklo, Sr. Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5240 · RESOLUTION NO. 99-66 RESOLUTION APPROVING THE FINAL PLAT OF HOLLYWOOD MANOR, PART 6, IOWA CITY, IOWA. WHEREAS, the owner, Frantz Construction Company, filed with the City Clerk the final plat of Hollywood Manor, Part 6, Iowa City, Iowa, Johnson County, Iowa; and WHEREAS, said subdivision is located on the following-described real estate in Iowa City, Iowa, to wit: Beginning at the Northeast Corner of the Southwest Quarter of Section 23, Township 79 North, Range 6 West, of the Fifth Principal Meridian, said Point being the Northeast Corner of Auditor's Parcel "B", in accordance with the Plat thereof, Recorded in Plat Book 34, at Page 243, of the Records of the Johnson County Recorder's Office; Thence S01°10'59"E, along the East Line of Said Southwest Quarter, and the East Line of said Auditor's Parcel "B", a distance of 776.93 feet, to the Southeast Corner of said Auditor's Parcel "B"; Thence S87°42'03"W, along the South Line of said Auditor's Parcel "B", a distance of 463.58 feet; Thence N02°17'57"W, 185.00 feet; Thence N12°48'39"W, 103.82. feet; Thence N10°11'54" W, 63.92 feet; Thence N03°31'40"W, 63.17 feet; Thence N03°06'59"E, 66.15 feet; Thence N89°15'27"E, 50.08 feet; Thence N02°23'O0"W, 173.09 feet; Thence N87°37'O0"E, 10.71 feet; Thence N02°23'00"W, 125.00 feet, to a Point on the North Line of said Auditor's Parcel "B", and the South Line of Part Five of Hollywood Manor, in accordance with the Plat thereof Recorded in Plat Book 13, at Page 18, of the Records of the Johnson County Recorder's Office; Thence N87°37'00"E, along said North and South Lines, a distance of 441.21 feet, to the Point of Beginning. Said Tract of Land contains 8.32 acres, more or less, and is subject to easements and restrictions of record. WHEREAS, the Department of Planning and Community Development and the Public Works Department examined the proposed final plat and subdivision, and recommended approval; and WHEREAS, the Planning and Zoning Commission examined the final plat and subdivision and recommended that said final plat and subdivision be accepted and approved; and WHEREAS, a dedication has been made to the public, and the subdivision has been made with the free consent and in accordance with the desires of the owners and proprietors; and WHEREAS, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa (1997) and all other state and local requirements. Resolution No. 99-66 Page 2 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The said final plat and subdivision located on the above-described real estate be and the same are hereby approved. The City accepts the dedication of the streets and easements as provided by agreement and by law and specifically sets aside portions of the dedicated land, namely streets, as not being open for public access at the time of recording for public safety reasons. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed, upon approval by the City Attorney, to execute all legal documents relating to said subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after passage and approval by law. The City Clerk shall record the legal documents and the plat at the office of the County Recorder of Johnson County, Iowa at the expense of the owner/subdivider. Passed and approved this 2nd day of March , 1999. ATTEST: CiT/iT~CjE--~RK 7~' ~ ') It was moved by Vanderhoef adopted, and upon roll call there were: and seconded by 0'Donnel 1 the Resolution be AYES: NAYS: ABSENT: Champion Kubby Lehman Norton O'Donnell Thomberry Vanderhoef ppdadrnin/ms/hlywdmnr.doc ARTHUR O. LEFF [1906-1989) PHILIP A, LEFF R. BRUCE HAUPERT CHARLES T. TRAW RANDALL B. WILLMAN STEVEN E, BALLARD MARK C. DANIELSON LESLIE L. MOORE LAW OFFICES OF 222 SOUTH LINN STREET MAILING ADDRESS: PO, BOX 2447 Iowa CitY, Iowa 52_~44-2447 (Hand delivered) March 1, 1999 TELEPHONE: (319) 338-755 Mayor and City Council City of Iowa City 410 East Washington Iowa City, Iowa 52240 Re: Hollywood Manor-Part 6, Iowa City, I~a Dear Mayor and City Council: At your March 2, 1999 meeting you will have for approval the final plat of Hollywood Manor-Part 6. On Friday, February 26, 1999, we received the revisions requested by the City Attorney's office and those revisions have been made and have been forwarded to the appropriate party for signature. This requires their transmittal out of state and return before they can be presented to the City Attorney's office. On behalf of the subdivider, Frantz Construction Co., Inc. I request that you approve the final plat subject to the submission to the City Council of the final subdivision documents now under revision. For your information, I believe all the requested revisions have been made and are agreeable to the subdivider. It simply takes a longer time than was allowed to us to make the revisions and submit signed copies back to you for this council meeting. Thank you for your courtesies in considering this request. PAL:jmm V Uly yours, U~ERT, RAW & WILLMAN, Phil' A. Leff L.L.P. STAFF REPORT To: Planning & Zoning Commission Item: SUB98-00028 Hollywood Manor Part 6 GENERAL INFORMATION: Applicant: Contact Person: Requested Action: Purpose: Location: Size: Existing Land Use and Zoning: Surrounding Land Use and Zoning: Comprehensive Plan: File Date: 45 Day Limitation Period: 60 Day Limitation Period: SPECIAL INFORMATION: Public Utilities: Public Services: Transportation: Prepared by: Robert Miklo Date: January 21, 1999 Frantz Construction Co. 325 Third Street Iowa City, IA 52240 Bill Franz, 338-7923 Final plat approval 24 single-family lots West side of Sycamore Street south of Burns Ave 8.32 acres Agricultural: RS-5 North: Residential - RS-5 South: Agricultural - ID-RS East: Residential - RS-5 West: Agricultural/Wetherby Park - RS-5, P Residential 2-8 dwelling units per acre January 5, 1999 February 19, 1999 March 6, 1999 Municipal water and sewer service are available to serve the property. The property is subject to a sanitary sewer tap-on fee, a water main extension fee and a stormwater management fee. Police and fire protection and sanitation service will be provided by the City. The property is accessible via Sycamore Street. There are two nearby transit routes, Broadway and Lakeside. 2 Physical characteristics: The area is generally flat. It current is used for row crops. Sensitive Areas Ordinance: An area of hydric soils is located on the western portion of the property. The Natural Resources Conservation Service (NRCS) has confirmed that the property does not contain wetlands. BACKGROUND INFORMATION: The southern one-half of this property was rezoned from ID-RS, Interim Development Single- Family Residential to RS-5, Low Density Single-Family Residential in early 1994. The northern portion of the property has been zoned RS-5 since the City adopted the current version of the zoning ordinance in 1983. The conditional zoning agreement for this property contains requirements for fees in lieu of park land dedication (the neighborhood open space ordinance was not adopted at the time of the rezoning); requirements for a walkway between the overall property and Wetherby Park to the west (the area to contain the walkway will be subdivided at a later date); a requirement for a sidewalk fee for the sidewalk that the City will construct when Sycamore Street is rebuilt; and a requirement that the hydric soils on the property be addressed at the time of development. In January 1997 the City approved a preliminary plat which subdivides the subject property into 24 lots ranging in size of approximately 8,000 square feet up to approximately 19,000 square feet. These lots would be arranged around three new public streets, Wetherby Drive to the west of Sycamore Street, Nor Street and Tofting Avenue. The applicant now requests final plat approval. ANALYSIS: The final plat of Hollywood Manor, Part 6 generally conforms with the approved preliminary plat and the subdivision regulations. A Conditional Zoning Agreement covers a portion of this property and requires additional conditions. These must be addressed on the final plat as discussed below. The preliminary plat notes that a landscape buffer will be provided on Lots 16 and 17 in order to provide a buffer between those double-fronting lots and Sycamore Street. The legal papers should specify the requirements that this landscaping buffer be installed at the time that the streets in the subdivision are built. The conditional zoning agreement requires that fees be paid in lieu of the construction of a sidewalk on Sycamore Street. This is because the City is expected to reconstruct Sycamore Street in the future. The City will then use the fees to build the sidewalks at that time. The legal papers should specify the payment of these fees. The conditional zoning agreement also requires that the applicant address the drainage concerns related to development of public streets and dwellings with basements in the areas of hydric soils on this property. These conditions should be illustrated on the construction plans. This property is located within the South Sycamore Storm Water District. The City will be building a regional storm water facility east of Sycamore Street to provide storm water management for subdivisions within the district. Therefore onsite storm water basins will not be required for each development. Fees will be collected on a per acre basis for each development to contribute to the expense of constructing the regional storm water facility. Payment of these fees should be specified in the legal papers. Sanitary Sewer tap-on fees and water main extension fees will also be required for this subdivision. At the time of preliminary plat approval it was determined that fees would be paid in lieu of neighborhood open space due to the close proximity of Wetherby Park. These fees should be addressed in the legal papers. STAFF RECOMMENDATION: Staff recommends that the final plat of Hollywood Manor, Part 6, an 8.32 acre 24-1ot residential subdivision located on the west side of Sycamore Street be approved subject to staff approval of construction drawings and legal papers prior to Council consideration of the final plat. Attachments: 1. Location Map 2. Final Plat Approved by: ~n, Directoc~r~~ Department of Planning and Community Development ppdadmin~stfrep~98-00028.doc CITY OF IO~A CITY _~1 II P ETHERBY PARK I II'I'P -' klllllJ~l~ i/!~oX,, "~""'2"' !'Y.-'i"'°'"":' :~ '""""" ""'°I":'P ~: / GRANT :'t:?o, P" R S PARK IIA! ~ .I,~AKESID,E DRIVE III1~ . . vL  DICKENSON LANE ~ _ illl I I Ii SITE LOCATION: Hollywood Manor Part 6 SUB98-0028 r City ol Iovs City II FINAL PLAT L L l MOU~YWOOD ~o~ - parr 6 IOWA CITY, IOWA LEGEND AND NOTES ......... ~ ~,~"~ l'4f Prepared by: Jeff McClure, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5138 RESOLUTION NO. 99-67 RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, ESTIMATE OF COST FOR THE CONSTRUCTION OF THE 1999 ASPHALT RESURFACING PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of cost for the above-named project was published as required by law, and the hearing thereon held. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY IOWA, THAT: 1. The plans, specifications, form of contract, and estimate of cost for the above-named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above named project shall be in the amount of 10% of bid payable to Treasurer, City of Iowa City, Iowa. The City Clerk is hereby authorized and directed to publish notice for the receipt of bids for the construction of the above-named project in a newspaper published at least once weekly and having a general circulation in the city. Bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the Civic Center, until 10:30 a.m. on the 30th day of March 1999. Thereafter the bids will be opened by the City Engineer or designee, and thereupon referred to the Council of the City of Iowa City, Iowa, for action upon said bids at its next meeting to be held at the Council Chambers, Civic Center, Iowa City, Iowa, at 7:00 p.m. on the 6th day of April 1999 or at such later time and place as may then be fixed. Passed and approved this 2nd ATTEST:CiT~LE~K ~' ~f'/~2 day of March ,1999. City Attomey's Office pweng/99aspht2.doc Resolution No. 99-67 Page 2 It was moved by Th0rnberry and seconded by adopted, and upon roll call there were: Norton AYES: NAYS: ABSENT: X X X X X X X the Resolution be Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef ' 03-02-99 7b Prepared by: Daniel Scott, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5144 RESOLUTION NO. 99-68 RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE IOWA CITY TRANSIT FACILITY METHANE ABATEMENT PROJECT, PHASE I, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of cost for the above-named project was published as required by law, and the hearing thereon held. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The plans, specifications, form of contract and estimate of cost for the above-named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above-named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. The City Clerk is hereby authorized and directed to publish notice for the receipt of bids for the construction of the above-named project in a newspaper published at least once weekly and having a general circulation in the City. Bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of t the City Clerk, at the Civic Center, until 10:30 a.m. on the 30h day of March, 1999. Thereafter the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next meeting, to be held at the Council Chambers, Civic Center, Iowa City, Iowa, at 7:00 p.m. on the 6th day of April, 1999, or at such later time and place as may then be fixed. Passed and approved this 2nd day of March ,1999. MAYOR Approved by ATTEST:CiT/~LE~~RK ~ . pwengVes%tmstfac.doc City Attorney's Office Resolution No. 99-68 Page 2 It was moved by Thornberr.y and seconded by adopted, and upon roll call there were: Kubby AYES: NAYS: ABSENT: X X X- X X X the Resolution be Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef Prepared by: Kevin L. Doyle, Asst. Transp. Planner, 410 E. Washington St., Iowa City, IA 52240 (319)356-5253 RESOLUTION NO. 99-69 RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION WITH THE IOWA DEPARTMENT OF TRANSPORTATION FOR FY2000 IOWA DOT STATE TRANSIT ASSISTANCE AND FEDERAL TRANSIT ADMINISTRATION FUNDING. WHEREAS, the City of Iowa City, Iowa has undertaken to provide its residents with a public transportation system; and WHEREAS, the Iowa Department of Transportation offers financial assistance to local governmental units for their public transportation systems; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: That we, hereby, authorize Stephen J. Atkins, City Manager, on behalf of the City of Iowa City, to apply for financial assistance as noted below and to enter into related contract(s) with the Iowa Department of Transportation. From the State Transit Assistance Program: 3.186447% (approximately $296,818) of Formula Funds From state-wide federal capital assistance for transit: 99,988,160 We understand acceptance of federal transit assistance involves an agreement to comply with certain labor protection provisions. We certify that the City of Iowa City has sufficient non-federal funds to provide required local match for capital projects and at time of delivery will have the funds to operate and maintain vehicles and equipment purchased under this project. We request the State Transit Assistance formula funding be advanced quarterly as allowed by law, to improve transit system cash flow. Passed and approved this 2nd ATTEST: ~ '~. ~ CITY CLERK day of Ma~'ch , 1999 AY~O~R, City of Iowait'~~ ~orney's Office jccogtp\sta\staresic .doc Resolution No. 99-69 Page 2 It was moved by Thornberry and seconded by adopted, and upon roll call there were: Vanderhoef AYES: NAYS: ABSENT: X X X X Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef the Resolution be Prepared by: Kevin L. Doyle, Asst. Transp. Planner, 410 E. Washington St., Iowa City, IA 52240 (319)356-5253 RESOLUTION NO. RESOLUTION'. AUTHORIZING THE FILING OF AN APPLICATION ~'VITH THE IOWA DEPARTMENT OF TRANSPORTATION FOR FY2000 IOWA DOT STATE TRANSIT ASSISTANCE AND FEDERAL TRANSIT ADMINISTRATION FUNDING. WHEREAS, the City of Iowa City, Iowa has undertaken to provide its/residents with a public transportation system; and ",. '\ governmental units for t r \, \ NOW, THEREFORE, BE IT RESOLVEI~ BY THE CITY IOWA: That we, hereby, authorize Stephen J. tkins, City Qty, to apply for financial assistance oted belo wiith the Iowa Depairtme~t of T anspo . From the State Transit Assistance Pro, assistance to local OF THE CITY OF IOWA CITY, er, on behalf of the City of Iowa and to enter into related contract(s) 3.186447% (approximatel, From state-wide federal capital assi 96,818) of Formula Funds ~r transit: We understand acceptance of feder transit e involves an agreement to comply with certain labor protection provisi \ We certify that the City of Iowa has sufficient non-feder'~a[,funds to provide required local match for capital projects and time of delivery will have the 'funds to operate and maintain vehicles and equipment under this project. We request the State Tra/sit Assistance formula funding be advanc d quarterly as allowed by law, to improve trans~' system cash flow. / / Passed and approved/,~his day of , 1999 / / / ATTEST,,' '·; Marian Karr, CITY CLERK / jcc~g~p\sta\staresic.doc / MAYOR, City of Iowa City Approved by City Attorney's Office REVISED JCCOG Date: March 2, 1999 To: From: Iowa City City Council Kevin L. Doyle, Assistant Transportation Planner~f'~ Re: Iowa City Transit - Capital Projects Programmed for FY2000 The following projects have been programmed by Iowa City Transit for Federal Transit Administration [FTA] Section 5307 and/or 5309 funds in FY2000. The projects will be included in the FY2000 Iowa DOT Consolidated Transit Funding Application JCCOG is completing and in the FY2000-2002 JCCOG Transportation Improvement Program. FY2000 Federal Transit Administration - Program of Projects Project Description Construct multi-use parking facility, transit hub, & neighborhood commercial center in Near Southside. Proposed for FTA Livable Communities discretionary funding. If this project is funded, it would allow for an accelerated schedule for this project. Floor drain repairs at transit facility. Transit vehicle maintenance & overhaul [Eligible for up to 20% of total maintenance costs]. Replace photocopy machine at transit office. Purchase approximately 100 on-route bus information sign holders. Purchase computer hardware, software, and office furnishings for downtown transit information center. Replace bus washer/cleaner Replace steam cleaner at transit facility Total FY2000 Capital Requests Federal Share $9,600,000 120,000 106, 160 8,000 8,000 8,000 134, 400 3,600 $9,988,160 NOTE: Inclusion of projects in this application and the FY2000-2002 TiP does not guarantee funding in FY2000. Iowa DOT submits an annual statewide application for capital funds with the Federal Transit Administration and actual availability of funding will not be known until Fall, 1999. Give me a call at 356.5253 if you should have any questions about this information. \1 transit\ict\99item .doc Date: Feb 24, 1999 To: Iowa From: Kevin L. Council Assistant Transportati Planner Re: iowa City - Capital Pro rammed for FY2000 The following projects have Administration [FTA] Section included in the FY2000 Iowa completing and in the FY2000-~ and/o~ by Iowa City Transit for Federal Transit funds in FY2000. The projects will be Transit Funding Application JCCOG is Transportation Improvement Program. FY2000 Federal Transit ~n - Program of Projects Project Construct multi-use parking commercial center in Near Communities discretionary fun, would allow for an & neighborhood for FTA Livable If this is funded, it for this p ect. Federal Share $9,600,00O Floor drain repairs at transit 120,000 Transit vehicle maintenan< &overhaul [Eligible for to 20% of 106, 160 total maintenance costs]. Replace photocopy ma ; at transit office. 8,000 Purchase approximat 1 O0 on-route bus information si holders. 8,000 Purchase computer rdware, software, and office furnish gs for 8,000 downtown transit in rmation center. Total FY2000 Capital R uests $9,850,160 NOTE: Ir~clu ion of projects in this application and th FY2000-2002 TIP does not guarantee f ding in FY2000. Iowa DOT submits an ann al statewide application for Give call at 356.5253 if you should have a ' is information. \1 transit\ict\99item .doc Prepared by: Donald Yucuis, Finance Director, 410 E. Washington St., Iowa City, IA 52240; 319-356-5052 RESOLUTION NO. 99-70 RESOLUTION ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2000. WHEREAS, a public hearing on the proposed budget for the fiscal year ending June 30, 2000 was held on February 23, 1999, and March 2, 1999 at regularly scheduled City Council meetings and public comments were received. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The annual budget for the fiscal year ending June 30, 2000, as set forth in the Adoption of Budget and Certification of Taxes and on the Adopted Budget Summary, together with the detailed budget in support thereof showing revenue estimates, appropriation expenditures, and program allocations for said fiscal year should be and hereby is adopted. The City Clerk is hereby directed to make the filings required by law, and to set up the books in accordance with the summary and details, as adopted. Passed and approved this 2nd day of March ,1999. MAYOR ATFEST:C~ ~. ~ City Attomey's Office It was moved by Norton and seconded by adopted, and upon roll call there were: O'Donnell the Resolution be AYES: NAYS: ABSENT: X X X X X X Champion Kubby Lehman Norton O'Donnell Thomberry Vanderhoef ~nadmVes~nnlbdgtdoc March 12, 1999 CITY OF I0 Wd CITY Tom Slockett, Johnson County Auditor Johnson County Administration Bldg. 913 S. Dubuque Street Iowa City, Iowa 52240 Dear Tom: Enclosed please find the following proceedings and materials for certification of the FY2000 budget for Iowa City, Iowa, July 1, 1999 through June 30, 2000. , 5. 6. 7. 8. , An original proof and copy of publication of Notice of Public Hearing - Budget Estimate. Resolution No. 99-70 Adopting the FY2000 budget. Two copies of the Adoption of Budget and Certification of taxes (Form 635.1) Two copies of the Adopted Budget Summary (Form 635.2A). Two copies of the Resources Detail (Form 631.B). Two copies of the Requirements Schedules (Form 631.A pages 1 & 2)° Two copies of the Long-Term Debt Schedule (Form 703). Iowa City's original Proposed Financial Plan for FY2000-2002 along with a reconciliation memo documenting the changes made to the plan by City Council and the City Manager from their review to adoption of the FY2000 budget. Memo to Iowa City Council from Finance Director identifying decreased property taxes and expenditures in adopted FY2000 budget compared to FY2000 public hearing notice. If you have any questions please contact Don Yucuis, Finance Director at 356-5052 or Deb Mansfield at 356-5051. Sincerely, Marian K. Karr, CMC/AAE City Clerk Encl. ECEtVED !ohn~on Co, Iowa 410 EAST WASHINGTON STREET · IOWA CITY. IOWA 52240-1826 · (319) 356-5000 * FAX (319) 356-5009 ADOPTION OF BUDGET AND CERTIFICATION OF TAXES Fiscal Year July 1, 1999 through June 30, 2000 CITY OF Iowa Cit.y eop.a.e,,. 60,148 1 ~.~ omcia, peru. CERTIFICATION To: County Auditor and Board d Supervlsora of ,30hr]S0r] At a meeting of the City Council, held af'cer a public headng as required by law, on 2/23/99 (Dele) xxlxx/xx ,the proposed budget for July 1, 1999 - June 30, 2000, was adopted as summarized and attached hereto, including any mx levies voted on all taxable property of ~qis city. (~5~)"'356:5041 ....... ~...41~E. Washington Iowa C'il:.y, IA 52240 FILING File two copies tithe Certification end supporting documents and two copies tithe proof of publication Ior an affidavit of posting for cities under 200 population) with the County Auditor by March 15, 1999 Januap/1, 1999 Valuation TAX LEVIES Rate Limit per Request Rate Code ~ $1000 Val Purpose (A) (B) $8.10 Regular General levy 357B. 8 -- Mlnu~ Benefited Fire Dlstdot levy rate within city 384.1 Equals ehot~e ReOulsrGer~ 5 13,981; 484 43 Non - Voted Other Permissible Levies 384.12(8) $.675 Contract for t.me of Bridge 6 44 384.12(10) $.95 Opt& Maint publicly owned Transit 7 1,639,804 45 384.12(11) Amt Nec Ref~ IraL Maim of Civic Center 8 46 384.12(12) $.135 Opr&MeimofCityownedCivioCemer 9 47 384.12(13) $.0675 Planning a ,SanitaW Disposal Project 10 384.12(14) $.27 Aviation Authority (under sec.330A.15) 11 49 384.12(15) Arnt Nec Joint city.county building lease 12 50 384.12(16) $.0675 Levee Impr. fund in sp6ci~ ¢harter city 13 51 384.12(18) AmtNec Liability, ~pedy&se~fbsurancec.ts 14 381.3hi 52 384.12~) AmtNec Support of a Local E~.Mgmt. Cornm. 462 455 Voted - Other Pmmlsjble Levias 384.12(1) $.135 Ir~tmmentatA/ocal Music Groups 15 53 384.12(2} $.81 Memo~al Building 16 54 384. 12(3) $. 135 Symphony Orchestra 17 55 384.12(4) $.27 Cultural & Scientific Fadlitles 18 56 384. 12(5) As Voted County Bddge 19 57 384.12(6) $1.35 Mississippi or Mlssoud River Bridge Const. 20 58 384. 12(9) $.03375 Aid to a Transit Cunpany 21 59 384,12(17) $.205 Maintain Institution received bygWdevise 22 80 384.12(19) $1.00 City Ernef~ency Medical District 463 456 384.12(21) $.27 Support PUUio U~./ 23 466 · (349 81 28E.22 $1.50 Unified Law Erdbrcement 24 Total ee,..d Fu.d R.gd=f L.iee IS e. 24~ 25'1 f~, 46R, 7t34 Special Revenue Leviee 384.8 $.27 Emergency (if general fund at levy limit) 28 64 30 Arnt Nec Ol~er Employee Beneffis 31 C Totml ~ Bee~tlt Led, (29,30,31) 32 65 Sub Totd 8ped,d Revenue Levlee 128 + 32} 33 . 386 As Required Valuation I 34 66 Valuation 2 35 67 Valuation 3 36 58 Valuation 4 37 69 Total 8SMID (34 Utm $1'} 38 ~ Total Sl>edd Revenue Fu~ Lev,/(33 +38) 39 3 e Z]-{Sg. ? ~4 384.4 Amt Nec Debt Service Levy 76.10(6) Judgments, G.O. Bond Interest & Pnncipal, 40 4,001,609 70 Lease/Lease purchase, Loan Repayment, and Registrar Feee Capital Projects 364.7 As Voted Capital Improvement Reserve 41 0 71 Total Tax (Z7+39+40+41) 42 ;>3.944.807 72 Provide a "Yes"or "No" cerltficatlon at ~e beginning of lhe felltuNing i~:--mem: The prescribed Notice of Public Hearing Budget Estimate (Form 631.1) was lawfully published in the official newspaper, with said publication being evidenced by notedzeal and filed prod of publication or affidavit of posting in the three official locations. Budget headng notices ware published or posted not less than 10 days, nor more than 20 days, pdor to the budget headng. Adopted property taxes do not exceed published or posted amounts. Adopted expenditures do not exceed published or posted amounts in each of the four program areas, or in total. This budget was certffied on or before March 15, 1998. ( County Aud/tor ) Council Member Norton introduced the following Resolution entitled "RESOLUTION DIRECTING SALE OF $9,000,000 CORPORATE PURPOSE GENERAL OBLIGATION BONDS," and moved its adoption. Council Member Thornberry seconded the motion to adopt. The roll was called and the vote was, AYES: 0'Donnell, Thornberry, Vanderhoef, Champion, Lehman, Norton NAYS: Kubby Whereupon, the Mayor declared ~he following Resolution duly adopted: Resolution No. 99-71 RESOLUTION DIRECTING SALE OF $9,000,000 CORPORATE PURPOSE GENERAL OBLIGATION BONDS WHEREAS, pursuant to notice as required by law, bids have been received at public sale for the bonds described as follows and the best bid received is determined to be the following: $9,000,000 CORPORATE PURPOSE GENERAL OBLIGATION BONDS: Bidder: Dai n Rauscher the terms of said bid being: Purchase Price: Net Interest Rate: Net Interest Cost: of Chi caqo $ 8.928,375.25 4.6406 % $ 4,275,216.97 -4- NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: Section 1. That the bid for the bonds as above set out is hereby determined to be the best and most favorable bid received and, said bonds are hereby awarded based on said bid. Section 2. That the statement of information for bond bidders and the form of contract for the sale of said bonds are hereby approved and the Mayor and Clerk are authorized to execute the same on behalf of the City. Section 3. That the notice of the sale of the bonds heretofore given and all acts of the Clerk done in furtherance of the sale of said bonds are hereby ratified and approved. PASSED AND APPROVED, this 2nd day of March ,1999. ATTEST: Mayor SBROWNX174328\I\I0714050 -5- 03-02-9J 10 Council M.~t..ber introduced the following Resolution entitled ~'RES~?LUTION DIRECTING SALE OF $9,000,000 CORPORATE PURPOSE GENERAL OBLIGATION BONDS," and moved its adoption. Council AYES: ",~, \ NAYS: X~ Whereupon, the Mayor the Resolution duly adopted: RESOLUTION CORPORATE PURPOSE BONDS OF $9,000,000 OBLIGATION WHEREAS, pursuant to notic, public sale for the bonds described be the following: follows $9,000,000 PURPOSE by law, bids have been received at the best bid received is determined to OBLIGATION BONDS: Bidder: of the terms of said bid Net Rate: Net Cost: $ -4- City of Iowa City MEMORANDUM /© Date: To: From: Re: February 26, 1999 City Council City Manager Don Yucuis 1999 General Obligation Bond Issue - List of Projects The attached schedule shows the adjusted amount of the proposed GO Bond Issue of $9,000,000. The bond issue sale date is scheduled for 11:00 a.m. on March 2, 1999. The results of that bid will be presented to the City Council at your meeting that evening. Attach ment Im~mem\dy2-25.doc 99gofinal DESCRIPTION GENERAL CORPORATE PURPOSE CIVIC CENTER NORTH 3RD FLOOR LIBRARY COMPUTER REPLACEMENT LIBRARY ICN ROOM POLICE SECOND FLOOR DESIGN PUBLIC WORKS COMPLEX SCANLON GYMNASIUM SUBTOTAL ESSENTIAL CORPORATE PURPOSE ART AIRPORT MASTER PLAN-LAND ACQUISITION CAPTAIN IRISH PKWY-ACT/DODGE DOWNTOWN STREETSCAPE IOWA AVENUE STREETSCAPE PARK ACCESSIBILITY PROGRAMS PARK DEVELOPMENT PARK FOOTBRIDGE REPLACEMENT PARK PARKING LOT IMPROVEMENTS PARK SHELTER IMPROVEMENTS PARK SIDEWALK REPLACEMENT SOUTH SITE SOCCER FIELDS SOUTH SYCAMORE REGIONAL STORMWATER SUMMIT ST BRIDGE REPLACEMENT WOOLF AVE-NEWTON/RIVER ST SUBTOTAL BONDISSUANCECOSTSAND DISCOUNT GRAND TOTAL FINAL 700,000 370,000 76,000 600,000 700,000 700,000 3,146,000 100,000 300,000 1,600,000 1,710,000 100,000 25,000 50,000 10,000 15,000 10,000 5,000 300,000 800,000 155,000 550,000 5,730,000 124,000 9,000,000 Page1 REPORT OF BIDS CITY OF IOWA CITY $9,000,000 General Obligation Bonds, Series 1999 March 2, 1999 TO: City Council Members and City Administration FROM: David Dirks EVENSEN DODGE, INC. SUBJECT: $9,000,000 General Obligation Bonds, Series 1999 Today, March 2, 1999, the sealed bids tabulated below were received, opened and reviewed. The bids reflect and are indicative of the current conditions in the tax- exempt market. BIDDER ADDRESS $NIC ~%)NIR Dain Rauscher Chicago $4,275,216.97 4.6406 Harris Trust Chicago 4,302,824.53 4.6706 Paine Webber Chicago 4,321,009.72 4.690377 Piper Jaffray Minneapolis 4,387,402.36 4.7624 WE RECOMMEND AWARD TO: gain Raia~r. hpr nf ChinaOn Thank you for the opportunity to be of service to the City of Iowa City. We are available to answer any questions you may have on this or any other issue in the future. 100 Court Avenue, Suite 215 Des Moines, IA 50309 515/282.-6138 FAX 5151282-0252 03-02-99 11 Prepared by: Donald Yucuis, Finance Director, 410 E. Washington St., Iowa City, IA 52240; 319-356-5052 RESOLUTION NO. 99-72 RESOLUTION APPROVING THE FINANCIAL PLAN FOR THE CITY OF IOWA CITY, IOWA, FOR FISCAL YEARS 2000 THROUGH 2002 AND THE MULTI- YEAR CAPITAL IMPROVEMENTS PROGRAM THROUGH FISCAL YEAR 2003. WHEREAS, the City Council of the City of Iowa City deems it in the public interest and in the interest of good and efficient government for the City of Iowa City, Iowa, to adopt a three-year Financial Plan for operations and a multi-year Capital Improvements Program budget; and WHEREAS, the three-year Financial Plan and multi-year Capital Improvements Program are subject to annual review and revisions; and WHEREAS, a public headng was held on February 23, 1999 and March 2, 1999, at regularly scheduled City Council meetings and public comments were received. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The City Council of the City of Iowa City does hereby adopt the three-year Financial Plan for the Fiscal Years 2000 through 2002 and the multi-year Capital Improvements Program through Fiscal Year 2003· This Resolution is an expression of the Council's legislative intent for planning future operation and capital improvements for the City of Iowa City, Iowa; and the anticipated means of financing said plan, subject to applicable laws. Passed and approved this 2nd day of March ,1999. AYOR ATTEST:Ci~.,z,~'~2) ~. City Attorney's Office ~nadm\res\~nplan .doc Resolution No. 99-72 Page 2 It was moved by Tho~*nbe~'~'.v and seconded by adopted, and upon roll call there were: Vandey'hoef the Resolution be AYES: NAYS: A BS ENT: .X Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef Prepared by: Denny Gannon, Asst. City Engineer, 410 E. Washington St., Iowa City, IA 52240; 319-356-5142 RESOLUTION NO. 99-73 RESOLUTION AWARDING CONTRACT AND AUTHORIZING MAYOR TO SIGN AND CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE SUMMIT STREET BRIDGE RECONSTRUCTION PROJECT [PROJECT NO. BRM- 3715(13) -- 8N-52] WHEREAS, Iowa Bridge & Culvert, Inc. of Washington, Iowa, has submitted the lowest responsible bid of ~ 1,292,897.28 for the construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The contract for the construction of the above-named project is hereby awarded to Iowa Bridge & Culvert, Inc. of Washington, Iowa, subject to the condition that awardee secure adequate performance and payment bond and insurance certificates, and subject to Federal Highway Administration concurrence. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for the construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond and insurance certificates, and subject to Federal Highway Administration concurrence. Passed and approved this 2nd ATTEST: C~ 'x'2' ~ City Attorney's Office It was moved by Thornberry and seconded by adopted, and upon roll call there were: Champion the Resolution be AYES: X X X NAYS: ABSENT: Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef pwengVes~sumtbrg4.doc NOTICE TO BIDDERS SUMMIT STREET BRIDGE REPLACEMENT, - OVER IOWA INTERSTATE RAILROAD IN IOWA CITY, JOHNSON COUNTY. STATE OF IOWA, FEBRUARY 16, 1999 - Sealed bids will be received by the Iowa Department of Transportation, at the Office of Contracts in Ames, Iowa and at its official depository on the third floor of the Marriott Hotel, Des Moines, Iowa, until 9:00 a.m.C.T. on the above date, for the various items of construction and/or maintenance work listed below. Mailed bids are to be sent to the Iowa Department of Transportation, Office of Contracts at Ames, Iowa 50010. Opening and reading of the bids will be performed at the Iowa Department of Transportation, at Ames, Iowa after 9 o'clock a.m. on the same date such bids are scheduled to be received, unless otherwise specified by the Iowa Department of Transportation. A Proposal Guarantee in an amount as set forth in the proposal form shall be filed with each proposal. The Proposal Guarantee shall be in the form of a certified check or credit union certified share draft, cashier's check, or bank draft drawn on a solvent bank or credit union. Certified checks or credit union certified share drafts shall bear an endorsement signed by a responsible official of such bank or credit union as to the amount certified. Cashier's checks or bank drafts shall be made payable either to the Contracting Authority or to the bidder and, where made payable to the bidder, shall contain an unqualified endorsement to the Contracting Authority signed by the bidder or the authorized agent. A Bid Bond, properly completed on the Form No. 650001 available from the Iowa Department of Transportation, Contracts Office, may be used in lieu of above. Failure to execute 'a contract and file an acceptable performance bond and Certificate of Insurance within 30 days of the date of the approval for awarding the contract, as herein provided, will be just and sufficient cause for the denial of the award and the forfeiture of the proposal guarantee. Plans, specifications and proposal forms for the work may be seen and secured at the Office of Contracts, Iowa Department of Transportation, Ames, Iowa, until noon on the day previous to the letting. All proposals must be filed on the forms furnished by the Iowa Department of Transportation, Contracts Office, sealed and plainly marked. Proposals containing any reservations not provided for in the forms furnished will be rejected, and the Iowa Department of Transportation reserves the right to waive technicalities and to reject any or all bids. Attention of bidders is directed to the Special Provisions covering the subletting or assigning of contracts. Minimum wage rates for all Federal Aid projects have been predetermined by the Secretary of Labor and are set forth in the specifications. However, this does not apply to projects off the Federal-Aid system. All Federal-Aid projects are subject to the Work Hours Act of 1962, P.L. 87-581 and implementing regulations. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced within the State of Iowa, and also, a resident bidder shall be allowed a preference as against a non-resident bidder from a state or foreign country which gives or requires a preference to bidders from that state or foreign country both on projects in which there are no federal funds involved. The Iowa Department of Transportation (or other approved contracting authority) hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. On Federal-Aid projects, where disadvantaged business enterprise goals have been established, the bidder is required to complete and submit form 102115 with the bid documents. On all projects without goals, the contractor must show that affirmative actions have been made to seek out and consider disadvantaged business enterprises as potential subcontractors. IOWA DEPARTMENT OF TRANSPORTATION OFFICE OF CONTRACTS Tel. 515-239-1414 JOHNSON COUNTY, BRM-3715(13)--8N-52, BRIDGE REPLACEMENT, SUMMIT STREET - OVER IOWA INTERSTATE RAILROAD, BETWEEN KIRKWOOD AVENUE AND SHERIDAN AVENUE IN THE CITY OF IOWA CITY pweng~sumtbid.doc City of Iowa City MEMORANDUM Date: March 2, 1999 To: Steve Arkins, City Manager From: Rick Fosse, City Engineer Re: Summit Street Bridge Bid Analysis of Summit Street Bid. At the February 23 letting in Ames the Summit Street Bridge Replacement project received one bid: Iowa Bridge &Culvert, Inc. $1,292,897.28 Engineer's Estimate $1,245,666.47 This bid is 3.8% over the engineer's estimate. Since there is only one bid we have made a further analysis to help put the cost in perspective. A comparison of square foot costs for the bridge portion of recent Iowa City bridge projects shows: BRIDGE Benton Street Melrose Avenue WooIf Avenue Summit Street YEAR BUILT 1999 COST/ BRIDGE ONLY 1987 $75.90 1996 $88.35 1998 $76.14 1999 $88.43 1999 COST/FT2 ROADWAY ONLY $18.89 $16.08 $18.70 $18.57 A comparison of bid price and the final cost for these same projects shows: PRO3ECT BID PRICE FINAL COST NOTE Benton Street Melrose Avenue $2,377,311 $1,819,284 $1,126,189 $2,189,884 $2,073,562 $1,224,187 WooIf Avenue An extension of the project for watermain into Univ. Hts. cost an extra $77,185 An extension of the project through Rider St. cost an extra $45,172 Iowa Bridge & Culvert has built the all the above mentioned bridges and has done a good job on all of them. It is very unusual to get only one bid at a IDOT letting in Ames. The recent federal transportation bill includes a large amount of money for road and bridge construction. In addition to the usual amount of construction, this year the DOT will be starting a 200 million dollar renovation of 1-235 which will include 70 bridges. The DOT limits contractors to the amount of work they can do based on their size. Some of the contractors in the middle of the State are reserving their allotment for the up-coming work Prepared by: Rob Winstead, Sr. Engineer, 410 E. Washington St., Iowa City, IA 52240 (319)356-5145 RESOLUTION NO. 99-74 RESOLUTION AWARDING CONTRACT AND AUTHORIZING MAYOR TO SIGN AND CITY CLERK TO ATTEST CONTRACT FOR THE CONSTRUCTION OF THE IOWA CITY DOWNTOWN STREETSCAPE, PHASE II IMPROVEMENTS. WHEREAS, All American Concrete, Inc. of West Liberty, Iowa, has submitted the lowest responsible bid of $2,025,973.25 for the construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: That the contract for the construction of the above-named project less Clinton Street and Linn Street is hereby awarded to All American Concrete, Inc., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements· The Mayor is hereby authorized to sign and the City Clerk to attest the contract for the construction of the above-named project less Clinton Street and Linn Street, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 2nd day of March , 1999. ATTEST: C~ " AYOR " City Attorney's Office It was moved by Th0rnberry and seconded by adopted, and upon roll call there were: Norton the Resolution be AYES: NAYS: ABSENT: Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef pwengVes\watermn.doc City of Iowa City MEMORANDUM Date: March 1, 1999 To: Steve Atkins From: Rob Winstead Re: Bids for Iowa City Downtown. Streetscape, Phase II Bids were received this afternoon at 2:00 p.m. for this year's streetscape project. Here are the results: Base Bid Less Clinton St. Subtotal Less Linn St. Subtotal Less Clinton St. And Linn St. Subtotal All American Concrete, Inc. West Liberty, IA Iowa Bridge & Culvert, Inc. Washington, IA $ 2,533,812.25 $ 3,100,178.01 266,754.00 $ 2,267,058.25 316,034.73 $ 2,784, 143.28 241,085.00 $ 2,292,727.25 283,363.11 $ 2,816,814.90 266,754.00 241,085.00 $ 2,025,973.25 316,034.73 283,363.11 $ 2,500,780.17 The estimate for the base bid at the time of the public hearing was $ 2,200,000. The low bidder, All American Concrete, Inc., was the contractor who constructed last year's project. I will be present at tonight's work session to discuss the results. ADVERTISEMENT FOR BIDS PHASE II IOWA CITY DOWNTOWN STREETSCAPE PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 2:00 p.m. on the 1~ day of March, 1999, and shall be received in the City Clerk's office no later than said date and time. Sealed proposals will be opened immediately thereafter by the City Engineer. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals will be acted upon by the City Council at a meeting to be held in the Council Chambers at 7:00 P.M. on the 2~d day of March, 1999, or at such later time and place as may then be scheduled. The Project will involve the following: Streetscape and lighting improvements for the Downtown Iowa City Area including installation of 130 pedestrian lights, 20,000 square feet of pavement replacement, installation of site furnishings including approximately 100 benches and 75 litter receptacles, installation of 4 kiosks and 7 posting pillars, and landscaping. All work is to be done in strict compliance with the plans and specifications prepared by BRW, Inc., of Minneapolis, Minnesota, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid secudty shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days and post bond satisfactory to the City insuring the faithful performance of the contract and maintenance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a pedod of not to exceed fifteen (15) calendar days until a contract is awarded, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract pdce, said bond to be issued by a responsible surety approved by the City Council, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a pedod of TWO year(s) from and after its completion and formal acceptance by the City. The following limitations shall apply to this Project: AF-1 Working Days: 115 Specified Start Date: April 1, 1999 Liquidated Damages: $500 per day Incentives: $500/day for completion of project before 115 day work schedule for a maximum of 3% of the project The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at the Office of Richard Fosse, City Engineer, Iowa City, Iowa, by bona fide bidders. A $75 non-refundable fee is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to the City of Iowa City, Iowa. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcontract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quantities, unit prices and extended dollar amounts. If no minority business enterprises (MBE) are utilized, the Contractor shall furnish documentation of all reasonable, good faith efforts to recruit MBE's. A listing of minority contractors can be obtained from the Iowa Department of Economic Development at (515) 242-4721. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa Reciprocal Preference Act applies to the contract with respect to bidders who are not Iowa residents. The City reserves the dght to reject any or all proposals, and also reserves the dght to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN k. KARR, CiTY CLERK AF-2 Prepared by: Rob Winstead, St. Engineer, 410 E. Washington St., Iowa City, IA 52240 (319)356-5145 RESOLUTION NO. 99-75 RESOLUTION AWARDING CONTRACT AND AUTHORIZING MAYOR TO SIGN AND CITY CLERK TO ATTEST CONTRACT FOR THE CONSTRUCTION OF THE COLLEGE STREET PEDESTRIAN MALL WATER MAIN REPLACEMENT PROJECT· WHEREAS, Maxwell Construction, Inc. of Iowa City, Iowa, has submitted the lowest responsible bid of $249,775.00 for the construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: That the contract for the construction of the above-named project is hereby awarded to Maxwell Construction, Inc., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for the construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 2nd day of March , 1999. ATTEST: C~ MAYOR City Attorney's Office ,9,, It was moved by Vanderhoef and seconded by adopted, and upon roll call there were: Thornberry the Resolution be AYES: NAYS: ABSENT: X X X X Champion Kubby Lehman Norton O'Donnell ThornberN Vanderhoef pwengVes~watermn .doc rv~d ~) Prepared by: Doug Boothroy, Director, HIS, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5121 RESOLUTION NO. 99-76 RESOLUTION OF INTENT TO CONVEY A SINGLE FAMILY HOME LOCATED AT 27'09 WAYNE AVENUE TO THE TENANT AND SETTING A PUBLIC HEARING FOR MARCH 30, 1999. WHEREAS, the City Council of the City of Iowa City functions as the Iowa City Housing Authority; and WHEREAS, on September 14, 1993, the City Council considered and passed Resolution No. 93-255 approving the Section 5(h) implementing agreement for the conversion of public housing to private ownership, also known as the Tenant-to-Ownership program; and WHEREAS, the Iowa City Housing Authority owns a single family home located at 2709 Wayne Avenue, Iowa City; and WHEREAS, the tenant at 2709 Wayne Avenue has offered to purchase this home for the principal sum of $92,000, which is the appraised value of the property; and WHEREAS, this sale would provide the opportunity for a low-income family to obtain ownership of their own home; and WHEREAS, the sale is conditioned on the family receiving a real estate loan from a financial institution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that: The City Council does hereby declare its intent to convey a single family home located 2709 Wayne Avenue, Iowa City, Iowa, also known as the East 60', Lots 1 & 2, Block 4 Subdivision of Part 1, Towncrest Addition, to the tenant for the sum of $92,000.00. A public hearing on said proposal should be and is hereby set for March 30, 1999, at 6:30 p.m. in the Council Chambers of the Civic Center, 410 East Washington Street, Iowa City, Iowa, and that the City Clerk should be and is hereby directed to cause notice of the public hearing to be published as provided by law. Passed and approved this 2nd day of ATTEST:~R~K ~' '~~ CI March ,1999. MAYOR Oity Attorneys Office Resolution No. 99-76 Page 2 It was moved by Tharnberry and seconded by adopted, and upon roll call there were: AYES: X X X X X X X NAYS:' VandPrhnpf the Resolution be ABSENT: Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef E3~0;99 Prepared by: Doug Boothroy, Director, HIS, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5121 RESOLUTION NO. 99-77 RESOLUTION OF INTENT TO CONVEY A SINGLE FAMILY HOME LOCATED AT 2409 ASTER AVENUE TO THE TENANT AND SETTING A PUBLIC HEARING FOR MARCH 30, 1999. WHEREAS, the City Council of the City of Iowa City functions as the Iowa City Housing Authority; and WHEREAS, on September 14, 1993, the City Council considered and passed Resolution No. 93-255 approving the Section 5(h) implementing agreement for the conversion of public housing to private ownership, also known as the Tenant-to-Ownership program; and WHEREAS, the Iowa City Housing Authority owns a single family home located at 2409 Aster Avenue, Iowa City; and WHEREAS, the tenant at 2409 Aster Avenue has offered to purchase this home for the principal sum of $89,000, which is the appraised value of the property; and WHEREAS, this sale would provide the opportunity for a low-income family to obtain ownership of their own home; and WHEREAS, the sale is conditioned on the family receiving a real estate loan from a financial institution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that: The City Council does hereby declare its intent to convey a single family home located 2409 Aster Avenue, Iowa City, Iowa, also known as Lot 2, Whispering Meadows Subdivision Part 1, to the tenant for the sum of $89,000.00. , A public hearing on said proposal should be and is hereby set for March 30, 1999, at 6:30 p.m. in the Council Chambers of the Civic Center, 410 East Washington Street, Iowa City, Iowa, and that the City Clerk be and is hereby directed to cause notice of the public hearing to be published as provided by law. Passed and approved this 2nd day of Narch ,1999. MAYOR City Attorney's Office Resolution No. 99-77 Page 2 It was moved by Thornberry adopted, and upon roll call there were: AYES: X X X X X X X and seconded by NAYS: Norton the Resolution be ABSENT: Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef 03-02-99 17 Prepared by: Doug Boothroy, Director, HIS, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5121 RESOLUTION NO. 99-78 RESOLUTION OF INTENT TO CONVEY A SINGLE FAMILY HOME LOCATED AT 2308 LAKESIDE DRIVE TO THE TENANT AND SETTING A PUBLIC HEARING FOR MARCH 30, 1999. WHEREAS, the City Council of the City of Iowa City functions as the Iowa City Housing Authority; and WHEREAS, on September 14, 1993, the City Council considered and passed Resolution No. 93-255 approving the Section 5(h) implementing agreement for the conversion of public housing to private ownership, also known as the Tenant-to-Ownership program; and WHEREAS, the Iowa City Housing Authority owns a single family home located at 2308 Lakeside Drive, Iowa City; and WHEREAS, the tenant at 2308 Lakeside Drive has offered to purchase this home for the principal sum of $86,500.00, which is the appraised value of the property; and WHEREAS, this sale would provide the opportunity for a low-income family to obtain ownership of their own home; and WHEREAS, the sale is conditioned on the family receiving a real estate loan from a financial institution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY. IOWA. that: The City Council does hereby declare its intent to convey a single family home located 2308 Lakeside Drive, Iowa City, Iowa, also known as Lot 155, Lakeside Addition, to the tenant for the sum of $86,500.00. o A public hearing on said proposal should be and is hereby set for March 30, 1999, at 6:30 p.m. in the Council Chambers of the Civic Center, 410 East Washington Street, Iowa City, Iowa, and that the City Clerk should be and is hereby directed to cause notice of the public hearing to be published as provided by law. Passed and approved this 2nd ATTEST:C~~,.RK~ L day of March ,1999. =)~'.,4.,, ) City Attorney's Office Resolution No. 99-78 Page 2 It was moved by Thornberry and seconded by adopted, and upon roll call there were: Vanderhoef the Resolution be AYES: X X X X X X X NAYS: ABSENT: Champion Kubby Lehman Norton O'Donnell Thornberry Vanderhoef