HomeMy WebLinkAbout2005-07-28 Info Packet CITY COUNCIL INFORMATION PACKET
CITY OF IOWA CITY
www.icgov.org July 28, 2005
AUGUST 1 WORK SESSION ITEMS
IP1 City Council Meetings and Work Session Agendas
IP2 Memorandum from the City Manager: Police Chief
[ MISCELLANEOUS ITEMS
IP3 Letter from the City Manager to Maggie Mowery: City Development Code
IP4 Memorandum from the Director of Planning and Community Development to the City
Manager: State requirements for Boards and Commissions
IP5 Memorandum from the Fire Chief to the City Manager: Joint Communications Project
IP6 Memorandum from the City Clerk: Access to WiFi in Harvat Hall
IP7 Memorandum from the JCCOG Solid Waste Management Planner to the City Manager:
Update on City beverage container recycling programs: permanent downtown
collection program and special event program
IP8 Letter from the JCCOG Traffic Engineering Planner to Oakcrest Street Residents between
George Street and Sunset Street: Proposal to remove NO PARKING 8 A.M. - 5 P.M. MON-
FRI signs on the south side of Oakcrest Street between George Street and Sunset
Street. Signs will be replaced with NO PARKING 10 A.M. -4 P.M. MON- FRI signs.
IP9 Staff response from the Senior Housing Inspector to Jill Philmlee: 428 Governor Street
IP10 The Washington Post Writers Group: Privatized Neighborhoods: The Future We Want?
July 5, 2005 [submitted by Council Member Vanderhoef]
IPll Quarterly Investment Report April 1, 2005- June 30, 2005
IP12 Approved Minutes: Economic Development Committee: June 21, 2005
PRELIMINARY/DRAFT MINUTES
IP13 Senior Center Commission: July 19, 2005
IP14 Public Library Board of Trustees: June 23, 2005
IP15 Economic Development Committee: July 19, 2005
IP16 Airport Commission: July 14, 2005
July 28, 2005 Information Packet (continuedI 2
IP17 Airport Commission: July 27, 2005
IP18 Historic Preservation Commission: July 14, 2005
IP19 Planning and Zoning Commission: July 6, 2005
~.~.,=~_~=~,,~=t~_City Council Meeting Schedule and
CITY OF IOWA CITY Work Session Agendas Ju~y28, 200~
www.icgov.org
AUGUST 1 COUNCIL WORK SESSION ITEMS
· MONDAY, AUGUST 1 Emma J. Ha/vat Hall
6:30p Council Work Session
· Introduction and discussion with Police Chief designate
· Planning and Zoning Items
· Council Appointments
· Downtown Loading Zones
· Council Time
· Agenda Items
· Schedule of Future Pending Items
· TUESDAY, AUGUST 2 Emma J. Ha/vat Hall
7:00p Regular Formal Council Meeting
I TENTATIVE FUTURE MEETINGS AND AGENDAS
· MONDAY, AUGUST 15 Emma J. Ha/vat Hall
6:30p Council Work Session
· TUESDAY, AUGUST 16 Emma J. Ha/vat Hall
7:00p Regular Formal Council Meeting
· MONDAY, SEPTEMBER 5 Emma J. Harvat Hall
Labor Day- City Offices Closed
TUESDAY, SEPTEMBER 6 Emma J. Ha/vat Hall
TBD Special Council Work Session
Regular Formal Council Meeting
· MONDAY, SEPTEMBER 19 Emma J. HarvatHall
6:30p Council Work Session
· TUESDAY, SEPTEMBER 20 Emma J. Ha/vat Hall
7:00p Regular Formal Council Meeting
· MONDAY, OCTOBER 3 Emma J. Ha/vat Hall
6:30p Council Work Session
· TUESDAY, OCTOBER 4 Emma J. Harvat Hall
7:00p Regular Formal Council Meeting
RANDUM
Date: July 27, 2005
To: City Council
From: City Manager
Re: Police Chief
At their scheduled meeting of Tuesday, July 26, and in accordance with the State law, the Civil
Service Commission considered and certified Samuel E. Hargadine for the position of Chief of
Police. In further accordance with the City Charter I have appointed Sam to the position of Chief
of Police, subject to City Council approval.
Attached is the recruitment profile used to screen candidates, as well as a summary resume of
Samuel E. Hargadine. Finalists were interviewed by two City interview teams involving eight
interviewers. They included City Manager, Assistant City Manager, Personnel Administrator,
Fire Chief, City Attorney, City Clerk, Director of Parking and Transit, and the Chair of the Civil
Service Commission.
A resolution of appointment will be placed on your agenda for the Council meeting of Tuesday,
August 2. Sam will be available on Monday evening, August 1 at your work session in order that
you may meet him. A detailed and thorough background check, as well as references, were
reviewed. Sam has excellent professional police credentials and, I believe, will be an asset to
the City organization.
Attachment
POLICE CHIEF CANDIDATE PROFILE
Career
A. Demonstrates that police work is chosen career path.
B. Demonstrates that this position is a next logical step in career
growth.
C. Demonstrates that training and education has prepared the
individual for the logical career growth.
2. Education
A. Relevant college degrees achieved; preference to those
degrees in directly related field, law enforcement, criminal
justice.
B. Supplement education in the form of graduate level training with
preference in specific directly related field.
3. Experience
A. Prefer professional experience in medium size communities
(10,000-100,000).
B. Prefer central city experience; however established suburban
environments will be considered.
C. Demonstrates a knowledge and understanding of the
city/university relationship, particularly where the university may
be the dominant economic force within the community.
D. Demonstrates broad experience in all aspects of police work,
with particular emphasis while serving in a command capacity.
E. Demonstrates work experience in specific areas of interest to
Iowa City.
1. In-car technology.
2. Latest communications system technology.
3. Joint law enforcement efforts (city, county, drug
enforcement).
4. Accreditation and direct involvement in accreditation
process.
5. Importance of positive police-community relations and
demonstrates specific work products to that end such as
neighborhood watch, city-school relations.
F. Work experience that demonstrates the importance of
interacting positively with other departments, for example,
community planning, traffic engineering, needs of senior
citizens, etc.
G. Community involvement such as service clubs, special events
participation and organized activities outside police work such
as Little League, youth programs, etc.
H. Experience in Council-Manager government.
PCprofile.doc
Samuel E. Hargadine
Captain of Police
Columbia Police Department
City of Columbia, Missouri
· 23+ years as a Police Officer - Current assignment as Assistant to Chief of Police
Randall Boehm
· U.S. Army 1976 - 79 as Military Police Officer
· Education:
BS Criminal Justice, Central Missouri State
MPA Masters Public Administration, University of Missouri
School of Police Command, Northwestern University
· Professional Assignments:
Strategic planning, grants, project management
Supervised computer operations
Crisis negotiation team
Chair - Police Officer's Retirement Board
Supervised personnel recruitment
Investigations Sergeant
· Family:
Son, freshman at University of Missouri
· Memberships:
Missouri Police Chiefs Association
International Police Chiefs Association
National Tactical Officers Association
International Association of Internal Affairs Investigators
· Columbia Missouri - located in central Missouri with a population of 90,000.
Columbia Police Department has 144 sworn personnel and $15 million
budget. Home of UniversityofMissouri.
· Community:
Rotary Club of Columbia Metro-Board of Directors
Columbia Area United Way - 2004 Allocation Panel
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
(319) 356-5000
(319) 356-5009 FAX
July 25, 2005 www.icgov.org
Maggie G. Mowery
Iowa City Area Chamber of Commerce
325 E. Washington Street
Iowa City, IA 52240
Dear Maggie:
I recently attended, as I often do, the Local Government Affairs Committee of the Chamber of
Commerce. At that meeting they discussed and adopted a position, copy attached, that is
relevant to selected portions of the proposed City Development Code. I asked our Department
of Planning and Community Development staff to respond to the position of the Local
Government Affairs Committee. Attac. hed is a copy of those comments. I understand the
Chamber Board is interested in pursuing a position statement on the Development Code.
Sincerely,
Stephen J. Atkins
City Manager
Enclosure
cc: Steve Noack
Karin Franklin
City Council
Planning & Zoning Commission
mgr/itrs/LGAC,doc
LGA recommendatiOn regarding the Iowa City zoning rewrite:
With respect to commercial development, the proposed rewrite imposes certain requirements that
may limit the deVeloper an~r owner of a commercial ~.~erprise fi.om the highest and best use of
,a s!.te,: 'Exam..~s '.include t~ m.andated 5' build-to line,~irking relegated to the rear of the
Draining, anlg~afchlteetural reqmrements such as minimum window area standards.
With respe~o residential affordability, the proposed rewrite appears to increase the cost of
housing bJrTlmiting the placement of 0-lot lines, or duplexes, to corner lots in the RS-8 zone.
Additionally, architectural standards such as those that mandate the width of trim, the relationship
of the facade of the house to the garage, and the width of eaves are best le~ to the homebuilder
and his knowledge of the market.
· beco ~)
In general, we feel the proposed zoning rewrite has me more prescriptive in its tone,
mandating many provisions that should remain in the hands of the ownerofthe property.
Date: July 21, 2005
/
Steve
From: Karin F rar~
Re: Chamber of Commerce position on Development Code
Thank you for passing on the recommendation on the new Development Code adopted by the
Local Government Affairs Committee. I understand this will likely go to the full Board for
adoption of a position to be used in lobbying the City Council. I am not surprised at the
conclusion of the Committee given the regulatory nature of the Code; regulation per se is not
something any of us like. I am concerned however that some of the statements in the position
proposed do not provide enough depth for the Board to make an informed decision.
The first paragraph relates to commercial development. Highest and best use is always a
judgment call so I can't say the first statement is not true from some perspectives. However, the
examples imply that those items listed are pervasive in the Code. First, all the provisions listed
are the law right now. Secondly, the 5' build-to line is only in the CN-1 zone; parking in the rear
is required only in the CB-5 zone; and any architectural standards are only in CN-1, CB-5 and
CB-10. Again, these are not new.
There is one new architectural standard that has been added by the Commission to the draft
and that is for "big box" retail developments (over 50,000 square feet).
As to the second paragraph and reference to zero lot line or duplex development, although such
uses are limited to corner lots in the RS-8 zone, they are added to the RS-5 zone as permissible
on corner lots. Currently, RS-5 does not allow such uses. Existing duplexes are made
conforming and RS-8 areas which have developed with duplexes and have lots available for
development are being rezoned to RS-12 to allow those areas to be built out with duplexes or
zero lot line houses. So there is no loss to someone who has platted an area with this type of
housing in mind. If someone wishes to do a new plat for zero lot line or duplex development
anywhere in the project, they would request an RS-12 zoning rather than RS-8.
The conclusion that the proposed Code is more prescriptive than the current Code misses some
of the provisions in the new Code that provide more flexibility to developers and builders:
There are more opportunities for small lot single-family development by right than in the
current Code. Lots can go down to 50' in RS-5; 40' in RS-8; and 30' in RS-12.
· Smaller lot development can be achieved without going through a planned development
rezoning process. Yes, there are minimal building placement and design requirements
when these smaller lots are used.
· Zero lot line and duplexes are permitted in all the single-family zones now, with the RS-
12 zone being the zone in which they may be located anywhere.
· Required parking is reduced for commercial uses.
· Using categories of land use rather than listing specific uses allows us to enable new
businesses we might not conceive of now without going through a 3-month text
amendment process.
I hope this helps your discussion.
Date: July 22, 2005 ~' 1~'1. ~.,,~
To: Steve Atkins, City Manager ' ,~L
From: Karin Franklin, Director, PC'D ~~
Re: State requirements for Boards and Commissions
As requested, we have reviewed State law relative to the various appointed boards and
commissions staffed by the Planning Department. Those include Housing and Community
Development Commission (HCDC), Planning & Zoning Commission (P&Z), Board of Adjustment
(BOA), Historic Preservation Commission (HPC), and Public Art Advisory Committee (PAAC).
Only P&Z, BOA and HPC are addressed in the Code of Iowa.
303.34 A city must provide by ordinance for an historic preservation commission when an
ordinance is enacted designating an historic district. There must be at least three
members; otherwise the terms and numbers of members of the commission are left to
local discretion. Guidance is given as to the expertise of members and that not more
than one-third of the commission can also be zoning commissioners. A representative
from each designated historic district is required.
414.6 Requirements for a zoning commission are more vague. A commission is required if a
city wants to have zoning. There are no stipulations for number, terms or qualifications.
Reference is made to a city plan commission being able to act as the zoning
commission, but there is no other reference in the Code to a plan commission.
414.7 By Code, the board of adjustment shall consist of 5 or 7 members who will serve for 5
years. A majority of the members must be persons representing the public at large and
cannot be involved in the buying or selling of real estate.
Iowa City Fire Department
"Serving with Pride and Professionalism Since 1872"
TO: Stephen J. Atkins, City Manager f
FROM: Andrew J. Rocca, Fire Chief ~
RE: Joint Communications Project
The joint communications project between the City of Iowa City and Johnson County began with
a brief kick-off meeting on July 13, 2005. The project was awarded to GeoComm, St. Cloud,
MN. The project manager is Mr. Michael J. Celeski.
Initially, GeoComm will be evaluating the City's Emergency Communications Center (ECC) on
August 8th and the County's ECC on August 9th. A new project schedule will be available in the
near future. The consultant's final report will be available in approximately four months.
I will continue to provide you with updates on this project as it progresses toward completion.
AJR/bdm
FIRE DEPARTMENT · 410 E. WtlxhiJtgto~l Street ~' Iowa ('it3', IA 52240 Plume: (319) 356 5260 FAX: (319) 356 5263
OJfice cf the Fire Chief Office of the Fire Marshal Battalion Cbiefs Fire Training HazMat Public Education
b'ire A~h.i~zistr~ttio~ Fire Prcl'etlti(m Bttreatt Stazi(m I St~lio~l [ ,S'l~tlion 2 St~ttio~l 3
(319) 356 5256 (319) 356-5257 (319) 356-5262 (319) 356 5258 {319) 356-5266 (319) 356-5265
IP6
R A N D U M
DATE: July 26, 2005
TO: Mayor and City Council
FROM: Marian Karr, City Clerk ~'~-~
RE: Access to WiFi in Harvat Hall
Configuration of WiFi access in Harvat Hall is complete. The wireless service is
available for anyone to use. At this time we are not requiring authentication to know who
is using the service. Any WiFi-enabled device should be able to connect to the Internet
through this system.
The Service Set Identifier (SSID) for this service is CITYOPEN. Anyone wishing to
receive WiFi access in Harvat Hall should connect to that service set ID.
Council Members wishing to access on City laptops should contact ITS (356-5411) for
cards to make your City laptops WiFi compatible.
u:WiFi.doc
To: City Manager
From: Brad Neumann, JCCOG Solid Waste Management Planner~'~-X~
Re: Update on City beverage container recycling programs: permanent downtown
collection program and special event program
Last year we established a permanent downtown beverage container recycling program, and a
special events beverage container recycling program to collect beverage containers during Arts
Fest and Jazz Fest. These programs include the collection of beverage cans and plastic bottles,
including deposit containers as well as non-deposit containers such as tea and water bottles.
Here's how each program is doing.
Permanent Downtown Collection Program
The beverage container collection program has become a permanent fixture on City Plaza in
downtown Iowa City. The first year we collected approximately 1,000 pounds of recyclable
material. The collection unit near the library collects the most recyclable material. We have had
some problems with contamination and vandalism. In the first year of the program,
approximately 1/3 of the material we collected was garbage. The unit on the west side of City
Plaza is usually about half-full of trash. Two of the six units experienced vandalism; locks were
broken and had to be replaced.
Special Events Collection
In 2004 the City began working with Arts Fest and Jazz Fest in recycling beverage containers at
these annual events. Our program works with the festival organizers and a local organization
which is recruited by the landfill to place and service the collection containers during these
events. In the program the City delivers 24 special recycling containers and a larger roll-off
container to the festival grounds for use during the festival weekend. Volunteers from a local
organization place the special recycling containers throughout the festival event grounds and
empty the containers during the festival weekend. All of the materials collected during these
events are placed in the roll-off container and delivered to City Carton for separation and
recycling.
During this year's Arts Fest, which was held the first weekend in June, we worked with
volunteers from the Rotary Club of Iowa City. This group was made up of University students
and was affiliated with the downtown Rotary Club. At this event, we collected 200 pounds of
plastic and 20 pounds of cardboard. This was the first year we offered cardboard collection to
food vendors. During Jazz Fest, held the first weekend in July, we did a little better, collecting
400 pounds of cans and bottles and 120 pounds of cardboard. During Jazz Fest we worked with
the University of Iowa Student Environmental Coalition as the volunteer group. The landfill
donated $300 to each of the volunteer groups for their efforts.
July 26, 2005
Page 2
Future Plans and Recommendations
· Continue the permanent downtown beverage container collection program. There will
always be contamination and vandalism with a program like this; that is not a reason to
end the program. It is important to offer recycling in public places. We need to give this
program a chance to grow and work out some of the contamination and vandalism
issues. The City's Central Business District maintenance employees are doing an
excellent job collecting materials, dealing with contaminants, making repairs to the
collection containers, and monitoring the program.
· Continue the special event programs at Arts Fest and Jazz Fest. The volume of material
collected at these festivals is not huge, but it has increased slightly since last year's
events. There continues to be little contamination problem. We have evolved to the point
where the festival organizers plan for our beverage container recycling units to be at
their events, and we will continue to make small operational improvements to the
program in upcoming years. The City's landfill personnel do a very nice job delivering
and picking up the containers and the recyclables at each event, and have been working
at improving the program since it started.
· Continue to recruit local organizations to service the collection containers during special
events, and continue to make a cash donation to these organizations. This is a good
way to get people involved in recycling and waste reduction and is a good way for the
City to support local volunteer organizations.
· Continue to offer the special event containers to other communities in the Iowa City
Landfill service area for use during special events in their communities. We have not had
much response to this offer so far. We will continue working out the details with the
landfill as far as delivering the containers and collecting material.
Let me know if you have any comments or questions.
cc: Jeff Davidson
Terry Trueblood
Rick Fosse
Terry Robinson
Sherry Thomas
Dave Elias
Jon Thomas
jccogsw/mem/rpt-downtownrecycling.doc
CITY OF IOWA CITY
410 East Washington Street
Iowa City, Iowa 52240-1826
July 22, 2005 (319) 356-5000
(319) 356-5009 FAX '
www.icgov.org
Oakcrest Street Residents between George Street and Sunset Street
Re: Proposal to remove NO PARKING 8 A.M. - 5 P.M. MON-FRI signs on the south side of
Oakcrest Street between George Street and Sunset Street
Dear Resident:
Recently, staff was directed by City Council to conduct a re-survey of your neighborhood
regarding changing the on-street parking designation on the south side of Oakcrest Street back
to the way it was prior to December 2003. A neighborhood survey of the residences that would
be most affected was conducted. The response was 9 votes in favor and 6 votes opposed.
After much neighborhood input, at the July i9 City Council meeting the City Council determined
that there was not a clear enough majority in favor of removing the NO PARKING 8AM - 5 PM
MON - FRI signs. They determined that they wish to change the signs to NO PARKING 10 AM
- 4 PM MON - FRI and this was approved at the July 19 City Council meeting. Therefore, the
NO PARKING 8 A.M. - 5 P.M. MON-FRI signs on the south side of Oakcrest Street will be
replaced with NO PARKING 10 AM- 4 PM MON - FRI signs.
These sign's will be enforced on a complaint basis only. If you need to request a parking
enforcement action, you should contact the Iowa City Police Department at 356-5275.Thank you
for your participation in this matter. We do not intend to reconsider the parking designation for at
least one year. If you have any questions, please feel free to contact me at 356-5254 or anissa-
williams@iowa-city, org.
Sincerely,
Anissa Williams
JCCOG Traffic Engineering Planner
cc: Jeff Davidson
Rick Fosse
Ron Knoche
Marcia Klingaman
Matt Johnson
City Manager
City Council
jccegt p/Itrs/oa kcrest-noprk.doc
'age 1 of 3
Marian Karr
From: Norm Cate
Sent: Friday, July 22, 2005 3:49 PM
To: Marian Karr
Subject: FW: 428 S. Governor Street
Marian, I forwarded this email to Kathi on Monday so that city council could read our response. Doug just informed me
that our response did not make it into the packet so I was hoping you could still include it.
Thanks
Norm
From: Norm Cate
Sent: Monday, July 18, 2005 4:55 PM
To: Doug Boothroy; Tim Hermes; Kathwn Johansen
Subject: FW: 428 S. Governor Street
From: Philmlee, Jill S. [mailto:JPhilmlee@dykema.com]
Sent: Honday, July 18, 2005 4:32 PH
To: Norm Cate
Cc: Lindsey Robinson (E-mail)
Subject: RE: 428 S. Governor Street
Mr. Cates:
Thank you for your quick response. I will pass a copy of your e-mail to Lindsey and make sure the
notice is promptly sent. Thank you again for your assistance.
Jill
..... Original Hessage .....
From: Norm Cate [mailto:Norm-Cate@iowa-city.org]
Sent: Honday, July 18, 2005 4:27 PM
To: Philmlee, Jill S.
Subject: RE: 428 S. Governor Street
Ms. Philmlee,
Under iowa tenantJlandlord law, and the iowa city housing code, an owner is required to provide dean, safe and
sanitary housing. For your reference, I am including a link to the state code
http:llwww, legis,state~ia,usl!ACODEI2001SUPPLEMENTI562A/ I was scheduled to inspect this property for its
rental permit a month ago, but the owner said she needed to postpone the inspection. Our office will make every
effort to get an inspection scheduled as soon as possible. However, if you and your daughter have concerns now,
before even moving in, I suggest giving the owner a 7 day notice of non-compliance, in which you list all the things
that need repair. You will find more info about this in the link provided.
For your information, our department has had difficulty in the past with this owner in gaining compliance with our
housing code.
If you have any further questions please feel free to call or email. My phone # is 319-356-5137.
Thanks
Norm Cate
7/22/2005
Page 2 of 3
From: Philmlee, Jill S. [mailto:JPhilmlee@dykema.com]
Sent: Monday, July 18, 2005 4:07 PM
To: norm-cate@iowa-city.org
Subject: 428 S. Governor Street
Mr.. Cates:
My daughter, Lindsey Robinson, and two of her friends, executed and delivered to Debra
Kendall a Iowa Residential Lease Form, dated March 9, 2005. The lease is to commence on
August 1, 2005 and terminate on July 30, 2006.
I have seen this house. It is inhabitable. Ms. Kendall agreed to have the house renovated.
According to my daughter, work on the house started yesterday. For instance, the front and
back porches are not safe (missing boards and are not property attached), there is a big hole in
the kitchen ceiling/bathroom floor; plumbing does not seem to work, the 2nd floor and
basement bathrooms are not useable; there is a gas leak (smell gas) ....... this is just a few of the
items I noticed. In addition, the building permit is not displayed. The house has been
unoccupied for several months - there is a concern of a possible rodent problem (rats, mice,
cockroaches, etc.)
Kindly advise me if the house is livable, since my daughter and her friends need a place to live
by August 1, 2005. I have suggested they give notice to Ms.. Kendall, they refuse to live in the
house and terminate the lease.
Thank you.
Jill S. Philmlee
Jill S. Philmlee
Legal Specialist
Dykema Gossett Rooks Pitts
4200 Commerce Court, Suite 300
Lisle, Illinois 60532
Direct: 630/577-2817
E-Fax: 866/264-5880
Fax: 630/245-0140
General Phone: 630/245-0400
e-mail: jphilmlee@dykema.com
To comply with U.S. Treasury regulations, we advise you that any discussion of Federal tax
issues in this communication was not intended or written to be used, and cannot be used, by
any person (i) for the purpose of avoiding penalties that may be imposed by the Internal
Revenue Service, or (ii) to promote, market or recommend to another party any matter
addressed herein.
This Internet message may contain information that is privileged, confidential, and exempt from
7/22/2005
Page 3 of 3
disclosure. It is intended for use only by the person to whom it is addressed. If you have
received this in error, please (1) do not forward or use this information in any way; and (2)
contact me immediately.
Neither this information block, the typed name of the sender, nor anything else in this message
is intended to constitute an electronic signature unless a specific statement to the contrary is
included in this message.
DYKEMA GOSSETT PLLC
7/22/2005
Submitted by Council Member
Vanderhoef ~
TH E I P
By Neal Peirce
Privatized Neighborhoods: The Future We
Want?
July 5, 2oo5
Don't let the recent Supreme Court decision on the New London, Conn., eminent domain
case fool you -- the powers of local governments aren't expanding, they're actually receding.
Just check the rapid rise of homeowners associations for single-family communities as well
as condominiums and cooperatives. These varieties of association-governed communities --
the recent years' crop of gated communities among them -- are exercising an increasing
number of land use and other powers that municipalities once considered their exclusive
domain, or didn't exercise at all.
From a base of 10,000 association-governed communities in 1970, the number ballooned to
an estimated 260,000 last year. Since 1970, a third of all U.S. housing units have been built
with roles (generally set by a developer) for a private association that a homeowner is
obliged to join if he wants to live there.
Today such private neighborhood associations outnumber America's general-purpose
municipalities by 10-1. A stunning 52 million Americans live in them. They represent
what's been called "a large-scale privatization of local government."
Despite Americans' love of individual liberties, they seem quite willing to submit to the tight
controls of"socialism, American-style," writes Robert Nelson in his new book, "Private
Neighborhoods and the Transformation of Local Government" (Urban Institute Press).
Some neighborhood association roles seem highly intrusive -- dictating, for example, the
shape and color of new roofs, fences or shrubbery, grass height, the hosting of late-night
parties, and pet ownership. In the master-planned community of Green Valley near Las
Vegas, clotheslines and Winnebagos are forbidden, no fowl or reptile or fish may be raised,
the color of homes, material used and trims are regulated, and roles dictate permissible
placement of birdbaths and the size of house numbers.
Why would Americans accept all this? Simple enough, says Nelson: To live close to people
like themselves, to gain protection against unruly neighbors, and to get what they expect
will be a high rate of return on their property investment.
Nelson believes private neighborhoods are so promising, so emblematic of a modem
America based on diversity and choice, that he'd give a super-majority of residents in any
neighborhood the legal right to secede from their municipality. Privatized neighborhoods
would then have the power to nm basic services and schools. And they'd be able to
discriminate overtly, not just by age (like today's thousands of" seniors only"
developments) but presumably to admit only gays, only males or females, only ex-military
or members of ethnic groups or a given religion. In a fundamentalist Muslim neighborhood,
Nelson suggests, all women might be required to wear veils.
Predictably, such ideas spark controversy. The rise ofprivatized local governments, laments
law professor Sheryll Cashin, "puts the nation on a course toward civic secession," with
"reduced empathy" toward outsiders and "polarization" within metropolitan areas.
My journalist colleague Richard Louv suggests the movement is symptomatic of "America
fragmenting into subsocieties ... instead of defining what we want -- security, economic
stability, community, home -- and then trying to get it for all people."
But let's face it: secessionist impulses are hardly new. Starting a century ago, de facto
privatization flourished with court-condoned zoning. Affluent Americans, moving to
suburbs where they could form or control local governments, used state-granted zoning
powers, initially intended to bar nuisances such as slaughtering plants, to require large (and
very expensive) lots. In reality, they used the power of law to exclude people of less wealth
(and, until the courts finally forbade them, people of color).
Nelson's "solution" is to let even poor neighborhoods form their own private local
governments, seize control of schools from union bureaucracies, and discriminate at will as
the wealthy do. And in one sense he's on track: localized democracy engages residents and '
reinforces civil society.
But could urban regions of wall-to-wall, privatized governments even dream of fiscal
equity? Or form the shared public spaces vital to a healthy society of incredibly varied
income and religious, ethnic and racial groups? Or support metropolitan-wide solutions in
an era when all the challenges, from waste disposal to transportation, job training to
environmental protection, are essentially regional?
There likely could be a smart middle ground: expanding rights of self-government to all
neighborhoods, even tapping local government treasuries to help them. But even then, we'd
continue to need municipalities to assure and provide such basic services as roadways,
libraries, schools and public safety. And we'd need strengthened laws to prevent racial or
ethnic exclusion, perhaps enactment of strict inclusionary zoning requirements so we can
move toward communities that represent all of America, not just a privileged few.
Just ask yourself: As the young veterans of the Iraq conflict return home, most devoid of
much personal wealth, will all these privatized neighborhoods welcome them? I fear not.
Neighborhood self-determination and self-governance are valuable. But the rules, goals --
and open doors -- of our society are just as vital, and neglected at our peril.
Neal Peirce's e-mail address is nrp(at symbol)citistates.com.
Questions or comments about the content of this site may be directed to the Web master at
writersgrp@washpost.com.
Copyright 2005, Washington Post Writers Group
CITY OF IOWA CITY
QUARTERLY
INVESTMENT REPORT
April 1, 2005
to
June 30, 2005
Finance Department:
Prepared by:
Brian Cover
Senior Accountant
OVERVIEW
The City of Iowa City's investment objectives are safety, liquidity and yield. The
primary objective of the City of Iowa City's investment activities is the
preservation of capital and the protection of investment principal. The City's
investment portfolio remains sufficiently liquid to enable the City to meet
operating requirements that cash management procedures anticipate.
In investing public funds, the City's cash management portfolio is designed with
the objective of regularly exceeding the average return on the six month U.S.
Treasury Bill. The Treasury Bill is considered a benchmark for riskless
investment transactions and therefore comprises a minimum standard for the
portfolio's rate of return. The average return on the six-month U.S. Treasury Bill,
as obtained from the monthly publication Public Investor, was 3.15% at 6/17/05.
The investment program seeks to achieve returns above this threshold,
consistent with risk limitations and prudent investment principles. Investments
purchased by the City of Iowa City for the first quarter of this year were 65 basis
points higher than the threshold.
Rates on new investment purchases in our operating cash portfolio for the
second quarter were approximately 202 basis points higher than investments
purchased at this time last year..The federal funds rate is the interest rate at
which banks lend to each other. The Federal Reserve raised the target of the
federal funds rate to 3.25% on June 30, 2005. The Federal Reserve has raised
interest rates 200 basis points since June 2004.
The quarterly investment report lists investments by fund, by institution, by
maturity date, and investments purchased and redeemed.
New official state interest rates setting the minimum that may be paid by Iowa
depositories on public funds in the 180 to 364 day range during this quarter were
2.15% in April 2005, 2.20% in May 2005 and 2.35% in June 2005.
Federal Funds Rate
7.00
6.50
6.00
5.50
5.00
4.50
4.00
3.50
3.00
2..50
2.00
1.50
1.00 , ,
EXHIBIT A
CITY OF IOWA CITY
INVESTMENTS ON HAND
DETAIL LISTING BY MATURITY DATE
6~30/2005
INSTITUTION INVESTMENT PURCHASE MATURITY INVESTMENT INTEREST
NAME TYPE DATE DATE AMOUNT RATE
VAN KAMPEN GOVT MUTUAL FUND 22-Ju1-85 N/A 200,000.00 VARIABLE
NORWEST BANK SAVINGS 01-Dec-99 N/A 200,000.00 VARIABLE
IOWA PUBLIC AGENCY INVEST TRUST IPAIT 13-Jun-02 N/A 2,000,000.00 VARIABLE
IPAIT/WELLS FARGO IPAIT 29-Nov-02 N/A 632,775.98 VARIABLE
FARMERS & MERCHANTS CD 01-Jul-04 01-Jul-05 974,504.00 2.75
LIBERTY BANK CD 10-Aug-04 01-Jul-05 3,500,000.00 2.50
UICCU CD 24-Sep-04 01-Jul-05 750,000.00 2.86
FREEDOM SECURITY CD 20-Oct-04 01-Jul-05 3,000,000.00 2.48
IOWA STATE BANK CD 27-Jan-05 01-Jul-05 1,237,000.00 2.96
IOWA STATE BANK CD 15-Oct-04 08-Jul~05 2,000,000.00 2.69
IOWA STATE BANK CD 15-Oct-04 15-Ju1-05 750,000.00 2.46
COMMERCIAL FEDERAL CD 25-Feb-05 15-Ju1~05 163,506.11 3.28
IOWA STATE BANK CD 15-Oct-04 22-Ju1-05 2,000,000.00 2.81
IOWA STATE BANK CD 15-Oct-04 29-Jul-05 750,000.00 2.56
IOWA STATE BANK CD 15-Oct-04 05-Aug-05 2,000,000.00 2.83
FREEDOM SECURITY CD 20-Oct-04 12-Aug-05 750,000.00 2.37
FREEDOM SECURITY CD 20-Oct-04 19-Aug-05 2,000,000.00 2.60
FREEDOM SECURITY CD 20-Oct-04 26-Aug-05 750,000.00 2.45
FREEDOM SECURITY CD 20-0ct-04 02-Sep-05 2,000,000.00 2.65
WEST BANK CD 10-Nov-04 09-Sep-05 750,000.00 2.73
WEST BANK CD 10-Nov-04 16-Sep-05 2,000,000.00 2.79
WEST BANK CD 10-Nov-04 23-Sep-05 750,000.00 2.79
COMMERCIAL FEDERAL CD 18-Nov-04 30-Sep-05 2,000,000.00 2.77
COMMERCIAL FEDERAL CD 18-Nov-04 07-Oct-05 750,000.00 2.78
COMMERCIAL FEDERAL CD 18-Nov-04 14-Oct-05 2,000,000.00 2.79
COMMERCIAL FEDERAL CD 18-Now04 21-Oct-05 750,000.00 2.81
COMMERCIAL FEDERAL CD 18-Nov-04 28-Oct-05 2,000,000.00 2.83
UICCU CD 09-Mar-04 01-Nov-05 2,027,783.89 2.06
COMMERCIAL FEDERAL CD 18-Nov-04 04-Nov-05 750,000.00 2.84
COMMERCIAL FEDERAL CD 07-Dec-04 1 l-Nov-05 2,150,000.00 2.96
COMMERCIAL FEDERAL CD 07-Dec-04 18~Nov-05 750,000.00 2.97
WEST BANK CD 10-Feb-05 18-Nov-05 2,000,000.00 3.32
COMMERCIAL FEDERAL CD 07-Dec-04 23-Nov-05 2,150,000.00 2.98
LIBERTY BANK CD 11-Mar-04 01-Dec-05 186,128.03 1.87
COMMERCIAL FEDERAL CD 07-Dec-04 02-Dec-05 750,000.00 3.00
UICCU CD 12-Dec-03 09-Dec-05 6,577,860.00 2.33
US BANK CD 22-Dec-04 09-Dec-05 2,150,000.00 2.99
US BANK CD 22-Dec-04 16-Dec-05 750,000.00 3.00
US BANK CD 22-Dec-04 22-Dec-05 2,150,000.00 3.00
WEST BANK CD 13-Jan-05 28-Dec-05 750,000.00 3.25
LIBERTY BANK CD 15-Apr-05 2-Jan-06 2,600,000,00 3.66
WEST BANK CD 13-Jan-05 03-Jam06 2,150,000.00 3.25
WEST BANK CD 13-Jan-05 09-Jan-06 750,000.00 3.25
COMMERCIAL FEDERAL CD 27-Jam05 20-Jan-06 2,150,000.00 3.26
COMMERCIAL FEDERAL CD 27-Jan-05 27-Jan-06 750,000.00 3.26
WEST BANK CD 10-Feb-05 03-Feb-06 2,150,000.00 3.37
UlCCU CD 10-Mar-05 10-Feb-06 750,000.00 3.61
UICCU CD 10-Mar-05 17-Feb-06 2,150,000.00 3.61
COMMERCIAL FEDERAL CD 10-Mar-05 24-Feb-06 750,000.00 3.62
UNION PLANTERS CD 01-Apr-05 03-Mar-06 2,150,000.00 3.85
UNION PLANTERS CD 01-Apr-05 10-Mar-06 750,000.00 3.85
UNION PLANTERS CD 01-Apr-05 17-Mar-06 2,150,000.00 3.85
FREEDOM SECURITY CD 15-Apr-05 24-Mar-06 750,000.00 3.85
UICCU CD 15-Apr-05 31-Mar-06 2,150,000~00 3.72
INSTITUTION INVESTMENT PURCHASE MATURITY INVESTMENT INTEREST
NAME TYPE DATE DATE AMOUNT RATE
FREEDOM SECURITY CD 15-Apr-05 07-Apr-06 750,000.00 3.85
IOWA STATE BANK CD 15-Apr-05 14-Apr-06 2,150,000.00 3.79
COMMERCIAL FEDERAL CD 3-May-05 21-Aprw06 3,000,000.00 3.71
UlCCU CD 03-May-05 28-Apr-06 3,000,000.00 3.81
COMMERCIAL FEDERAL CD 17-May-05 05-May-06 1,000,000.00 4.01
COMMERCIAL FEDERAL CD 17-May-05 12-May-06 3,000,000.00 4.01
IOWA STATE BANK CD 24-May-05 19-May-06 2,000,000.00 3.86
UlCCU CD 10-Jun-05 26-May-06 2,150,000.00 3.81
LIBERTY BANK CD 11-Mar-04 01-Jun-06 187,523.98 2.17
FREEDOM SECURITY CD 10-Jun-05 02-Jun-06 750,000.00 3.92
FARMERS & MERCHANTS CD 10-Jun-05 09-Jun-06 2,150,000.00 4.01
FARMERS & MERCHANTS CD 24-Jun-05 16-Jun-06 750,000.00 3.92
FREEDOM SECURITY CD 24-Jun-05 23-Jun-06 2,250,000.00 3.97
UICCU CD 24-May-05 l-Jul-06 1,000,000.00 3.92
FIRST AMERICAN BANK CD 30-Mar-05 30-Sep-06 5,731,830.21 4.11
LIBERTY BANK CD 11-Mar-04 01-Dec-06 188,930.41 2.57
US BANK CD 25-Feb-05 26-Feb-07 2,261,901.00 3.94
LIBERTY BANK CD 11-Mar-04 01-Jun-07 190,347.39 2.67
TOTAL $114,460,091.00
CITY OF IOWA CITY
INVESTMENT ACTIVITY
FOR THE QUARTER ENDED JUNE 30, 2005
INVESTMENTS ON HAND AT 3/31/05 117,184,717.44
INVESTMENT PURCHASE MATURITY INTEREST
INSTITUTION TYPE DATE DATE RATE
PURCHASES 4/01/05 TO 6/30/05
UNION PLANTERS CD 1-Apr-05 10-Mar-06 3.85 $750,000,00
UNION PLANTERS CD 1-Apr-05 17-Mar-06 3.85 $2,150,000.00
UNION PLANTERS CD 1-Apr-05 3-Mar-06 3.85 $2,150,000.00
FREEDOM SECURITY CD 15-Apr-05 24-Mar-06 3.85 $750,000.00
FREEDOM SECURITY CD 15-Apr-05 7-Apr-06 3,85 $750,000.00
WEST BANK CD 15-Apr-05 1-Jun-05 2.95 $2,000,000.00
UICCU CD 15-Apr-05 31-Mar-06 3.72 $2,150,000.00
IOWA STATE BANK CD 15-Apr-05 14-Apr-0~ 3.79 $2,150,000.00
LIBERTY BANK CD 15-Apr-05 2-Jan-06 3.66 $2,600,000.00
UICCU CD 3-May-05 28-Apr-06 3.81 $3,000,000.00
COMMERCIAL FEDERAL CD 3-May-05 21-Apr-06 3.71 $3,000,000.00
COMMERCIAL FEDERAL CD 17-May-05 5-May-06 4.01 $1,000,000.00
COMMERCIAL FEDERAL CD 17-May-05 12-May-06 4.01 $3,000,000.00
UICCU CD 24-May-05 1-Jul-06 3.92 $1,000,000.00
IOWA STATE BANK CD 24-May-05 19-May-06 3.86 $2,000,000.00
FREEDOM SECURITY CD 10-Jun-05 2-Jun-06 3.92 $750,000.00
FARMERS & MERCHANTS CD 10-Jun-05 9-Jun-06 4.01 $2,150,000.00
UICCU CD 10-Jun-05 26-May-06 3.81 $2,150,000.00
FARMERS & MERCHANTS CD 24-Jun-05 16-Jun-06 3.92 $750,000.00
FREEDOM SECURITY CD 24-Jun-05 23-Jun-06 3.97 $2,250,000.00
TOTAL PURCHASES $36,500,000.00
REDEMPTIONS 4/01/05 TO 6/30/05
COMMERCIAL FEDERAL CD 08-Jun-04 01-A ~r-05 2.06 -2,000,000.00
COMMERCIAL FEDERAL CD 08-Jun-04 08-A )r-05 2.08 -750,000.00
COMMERCIAL FEDERAL CD 08-Jun-04 15-A )r-05 2.10 -2,000,000.00
WEST BANK CD 15-Oct-04 15-A )r-05 2.31 -500,000.00
UICCU CD 29-Jun-04 22-A ~r-05 2.46 -750,000.00
UICCU CD 29-Jun-04 29-A 3r-05 2.46 -2,000,000.00
IPAIT IPAIT 29-Nov-02 27-A )r-05 2,32 -258,114.26
WEST BANK (PARTIAL REDEMPTION) CD 17-Dec-03 26-Ma/-05 1.55 -6,033.83
UICCU (PARTIAL REDEMPTION) CD 09-Mar-04 22-.~ 3r-05 2.06 -479,935.51
FIRST AMERICAN (PARTIAL REDEMPTION) CD 30-Mar-05 26-A ~r-05 4.11 -835,637.76
UICCU CD 29-Jun-04 06-Ma t-05 2.46 -750,000.00
LIBERTY BANK CD 10-Aug-04 13-Ma/-05 2.50 -2,000,000.00
UNION PLANTERS CD 13-Sep-04 20-Ma/-05 2.70 -750,000.00
UNION PLANTERS CD 13-Sep-04 27-Ma t-05 2.70 -2,000,000.00
UNION PLANTERS CD 10-Feb-05 27-Ma/-05 2.99 -2,000,000.00
IPAIT IPAIT 29-Nov-02 26-Ma/~05 2.52 -399,038.61
WEST BANK (PARTIAL REDEMPTION) CD 17-Dec-03 26-May-05 1.55 -8,422.94
UICCU (PARTIAL REDEMPTION) CD 09-Mar-04 25-May-05 2.06 -401,293.00
FIRST AMERICAN CD 30-Mar-05 26-May-05 4.11 -31,993.74
COMMERCIAL FEDERAL (PARTIAL REDEMPTION) CD 16-May-05 27-May-05 2.92 -2,670.00
WELLS FARGO SLGS 05~Nov-02 01-Jun-05 2.34 -3,957,849.00
LIBERTY BANK CD 11-Mar-04 01~Jun-05 1.67 -184,742.45
IOWA STATE BANK CD 15-Oct-04 01-Jun-05 2.65 -5,600,000.00
WEST BANK CD 15-Apr-05 01-Jun-05 2.95 -2,000,000.00
UNION PLANTERS CD 13-Sep-04 03-Jun-05 2.90 -750,000.00
UNION PLANTERS CD 13-Sep-04 10-Jun-05 2.90 -2,000,000.00
UICCU CD 24-Sep-04 17-Jun-05 2.81 -750,000.00
UICCU CD 24-Sep-04 24-Jun-05 2.91 -2,000,000.00
IPAIT IPAIT 29-Nov-02 30-Jun-05 2.80 (145,685.76)
WEST BANK CD 17-Dec-03 29-Mar-05 1.55 (3,122,184,40)
UICCU (PARTIAL REDEMPTION) CD 09-Mar-04 15-Jun-05 2.06 (353,251.00)
FIRST AMERICAN CD 30-Mar-05 30-Jun-05 4.11 (420,538.29)
COMMERCIAL FEDERAL (PARTIAL REDEMPTION) CD 14-Jun-05 15-Jul-05 3,28 (17,235.89)
TOTAL REDEMPTIONS (39,224,626.44/
INVESTMENTS ON HAND AT 6/30/05 114,460,091.00
CITY OF IOWA CITY
INVESTMENTS ON HAND
SUMMARY BY FUND
6~30~2005 6/30/2004
FUND INVESTMENT INVESTMENT
TYPE AMOUNT AMOUNT
ALL OPERATING FUNDS 92,355,896.19 93,978,717.03
GENERAL OBLIGATION BOND FUND 752,929.81 1,211,677.85
EMPLOYEE BENEFIT RESERVE FUND 200,000.00 700,000.00
BOND RESERVE FUND 21,151,265.00 12,539,184.00
TOTAL 114,460,091.00 108,429,578.88
CITY OF IOWA CITY
INVESTMENTS ON HAND
LISTING BY INSTITUTION
6~30~2005 6/30/2004
INSTITUTION INVESTMENT INVESTMENT
NAME AMOUNT AMOUNT
COMMERCIAL FEDERAL BANK 24,863,506.11 20,737,360.35
FARMERS & MERCHANTS SAVINGS BANK 3,874,504.00 750,000.00
FIRST AMERICAN BANK 5,731,830.21 0.00
FREEDOM SECURITY BANK 13,000,000.00 9,150,000.00
HILLS BANK & TRUST 0.00 21,346.50
IOWA STATE BANK 12,887,000.00 18,050,000.00
IOWA PUBLIC AGENCY INVESTMENT TRUST 2,632,775.98 4,147,819.31
LIBERTY BANK 6,852,929.81 4,683,677.85
U OF I COMM CREDIT UNION 20,555,643.89 20,272,659.64
UNION PLANTERS BANK 5,050,000.00 5,050,000.00
US BANK 7,311,901.00 1,624,408.50
US TREASURY NOTES AND AGENCIES 0.00 0.00
WELLS FARGO BANK 200,000.00 4,215,080.00
WEST BANK 11,300,000.00 19,527,226.73
VAN KAMPEN 200,000.00 200,000.00
TOTAL 114,460,091.00 108,429,578.88
MINUTES APPROVED
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
TUESDAY, JUNE 21, 2005, 11:00A. M.
LOBBY CONFERENCE ROOM, CITY HALL
Members Present: Ernie Lehman, Bob Elliot, Regenia Bailey
Members Absent: None
Staff Present: Steve Nasby
Visitors:
CALL TO ORDER
Chairperson Lehman called the meeting to order at 11:00 a.m.
APPROVAL OF MINUTES
MOTION: Elliot moved to accept the minutes as written. Bailey seconded. Motion passed 3-0.
DISCUSSION AND SCHEDULING OF BUSINESS VISITS
Nasby said that the previous Council Economic Development Committee had wanted to start a business
visit program as a means to build and enhance the relationships between the City and the private sector.
He noted that ICAD does synchronicity visits, which is a list of prepared questions to gather data and note
trends. The business visits made by the City Council and staff are designed to be less formal. Lehman
noted the committee is asking the businesses to grade its (the City's) progress, and the response in the
past has been very positive.
Elliot said he would like the businesses to take the lead, but also to have an agreed-upon area of interest,
so that the committee members have similar approaches to the visits. There may be certain questions all
of the businesses are asked. For example, if there are any things the businesses would like to change,
and whether it would be beneficial to have meetings between City Staff and/or Council and
representatives of the commercial interests in the city.
Bailey said her understanding from Lehman's explanation is that these meetings are regular check-in
visits similar to what occurs regularly with non-profit organizations, so the approach and topics are
individually tailored to each group. Lehman agreed, but added that in the past the committee has tried to
gather information about how things could be improved, particularly with businesses that have done work
such as improvements and construction. Feedback is needed on their perceptions about how the city staff
addresses their needs. He added that the businesses have been fairly open and candid in past meetings.
Elliot said there can be different perceptions between citizen commissions and staff. For example, from
his previous work with ACT in their expansion, there were very negative comments regarding Planning
and Zoning, and but very positive help from staff. Lehman said in that instance there was a rough point
regarding the planned location of the street, which was moved after ACT had planned around its first
location. At first there was no dialogue or discussion, but then negotiations opened up later and resolved
the issue positively for all parties.
Elliot said that as Bailey has noted in the past, there is interest in the process, how well the different
parties work together. Lehman said it is a public relations activity. Bailey asked Nasby if he attends the
meetings. Nasby said he went to all the meetings last time, which helps build relationships with staff, and
facilitates a point of contact. Bailey and Elliot agreed that it gives contact and visibility to the staff, though
it takes up a lot of time.
Lehman suggested sharing the visits with some of the Council members, because of the nature of the
visits. He said it is important for all of the Council members to understand what these visits are about.
Also, since they are public relations meetings and Nasby will be involved, it might be beneficial for more
Council members to be involved. Elliot asked if Lehman is suggesting Council people also do visits.
Lehman said yes.
City Council Economic Development Committee Minutes
June 21, 2005
Page 2
Elliott noted that there are a lot of contacts for the three people on the Council Economic Development
Committee to cover. Lehman said three people have done it in the past, but it would be good for the
Council members to hear what the committee members hear. Elliot agreed, and suggested having the
committee members get together for a debriefing. Lehman suggested that staff take notes on the
comments received, and then could do a synopsis, both on strong points and those that need
improvement. Elliot said he agrees that it would be good to involve Council members who would like to do
it, and those who do not wish to be involved would not be required to make visits. Bailey said the
committee should do the bulk of the visits, but the Council members could be invited to be involved.
Bailey asked what the criteria were to get on the list. Nasby said the cutoff was the number of employees.
Bailey asked if there are smaller businesses that are growing that should be on the list. Nasby said that
last time, the committee started with the large-employer list, then moved to other tiers, completing about
100 visits in all.
Elliot asked how the meetings were set up. Nasby said last time he set up the meetings based on dates
designated by the committee members. He sent out letters and followed up with phone calls to set the
meeting dates and times. Elliot asked if meeting with city staff should be addressed. Bailey said that
Nasby witl be present, and having a staff point person provided who people can go to with questions or
concerns should be sufficient. Lehman agreed, and added that a council contact should be given as well.
That should be fine as long as there are no major issues of concern.
Elliot asked if the meetings will be taped, and whether Nasby will be taking notes. Nasby said they will not
be taped, and he will take a small number of notes, specifically relating to concerns with the city and
things that need to be addressed. Elliot said that the more the meetings seem recorded, the more reticent
the feedback might be. Nasby said it is a conversation about how to provide better services.
The committee members reviewed the list of businesses and chose who would contact each company.
Lehman will do City Carton, Four Oaks, General Mills, Heartland Express, the School District, Menard's,
McComas-Lacina, The University of Iowa, and Wal-Mart. He suggested including Joe Raso in the exit
interview with General Mills.
Bailey will do Buckle Down, CEC, Hills Bank, Press Citizen, Iowa Interstate Railroad, Loparex, Noel-
Levitz., Oral B, Proctor & Gamble, and UI Hospitals.
Elliot will do ACT, Bankers Advertising, Fresh Foods Concepts, Iowa State Bank, Mercy Hospital, NCS,
Oaknoll, and United Natural Food.
Council members will be invited to visit Cub Foods, Goodwill, Hy-Vee, Knutson, Lear, MCI, Moore,
Seabury & Smith, MECCA, Quality Inn, Sheraton, USPS, US Bank, and Worley.
Nasby said he would send out letters to the companies, then call to follow up and get some possible
dates for the meetings. Then he will contact the committee members. He would like to start the meetings
after July 15. Bailey said she would be on vacation August 3-12. Lehman said he would probably be gone
the first 10 days of August.
DISCUSSION OF FUTURE ISSUES
Nasby said some interest has been expressed about a discussion regarding the movement of freight in
Iowa City. For example, Lear has 90 semis going in and out per day, and that is only one company, so
there are a lot of trucks moving in and out of the industrial parks. He added that there is also rail traffic,
but not at the level of the vehicle traffic.
Elliot asked if the issue was specifically freight, or traffic in and out of their facilities, including cars. Nasby
said the issue was brought up under freight (including railroad cars), but could also be the beer trucks
downtown. Lehman said trucks are different than cars. Bailey said there is a difference between
industries, with companies like ACT who have a lot of car traffic having similar concerns. Elliot noted that
some companies like P&G have both types of traffic.
Nasby asked if there is interest in having a larger meeting to talk about the issue. Bailey asked what the
question or issue is. Nasby said movement of freight, whether or not there are problems with it, and if so,
City Council Economic Development Committee Minutes
June 21, 2005
Page 3
what are they and how can those issues be resolved. Bailey suggested seeing if that concern is raised in
the business visits. Lehman agreed that could be included in discussion with companies in the industrial
parks.
Lehman added that he does not think the downtown deliveries issue falls under the purview of this
committee. Bailey said that Council should address downtown delivery issues should. Elliot said that
discussion should include input from the merchants. Nasby confirmed that the freight question will be
postponed until after the business visits.
Nasby said the other issue is wireless Internet (wi-fi). He said that the Library had been offering wireless
Internet within their building, but recently antennas were added so that the signal reaches the pedestrian
mall as well. Currently this type of internet service is being promoted by the James Gang and cultural
corridor groups, but there is interest among private providers as well. The question is how to facilitate
allowing these groups to provide service.
Bailey said the committee should start talking about telecommunications infrastructure and future needs
with the businesses during the visits. She said this is fundamental economic development infrastructure.
Nasby noted there is a growing need for this type of data capacity. Elliot said it should be investigated,
but caution is needed because technology improves and changes so much. He added that he is
interested in having wireless access in various places downtown, perhaps the pedestrian mall and the
Pentacrest. Bailey suggested all the parks.
Nasby said that from an economic standpoint, the issue could be addressed in the business visits, but it
will also be a policy question at some point. Bailey said that some education would be needed for the
members of the committee, so that everyone is on the same page. The discussion can begin in the visits,
but perhaps at the larger meeting a presentation could be given about telecommunications technology,
and implications for policy makers. Lehman agreed.
Elliot noted he heard different views on the question of wi-fi depending on who he talked to. Nasby said
one difference would be between monitoring the system versus simply installing the equipment. Elliot
agreed that educating the committee members would be beneficial.
Elliot said he spoke to Lisa Spellman and Jeff Koenig about the increasing number of consulting
companies. He said creating a point of contact for these companies would be beneficial, to loosely
organize them. Lehman asked for clarification. Elliot suggested meeting with the known consulting
companies after doing the first round of business visits, to learn about their concerns and suggestions,
and help coordinate them.
Lehman asked what would be coordinated. Elliot said to let them know who in the city to contact,
especially if they are new to the area. Lehman asked where consultants fit into ICAD. Nasby said he
thought they would fall into the realm of retail business.
Bailey suggested partnering with the Chamber of Commerce, to give a networking opportunity that is
geared toward small businesses and consultants. Nasby said the Chamber was working in this area with
the SEED initiative. Bailey said networking is a vital component for small business. Lehman agreed that
could be facilitated. Bailey said the host would present information resources and answer questions. Elliot
and Lehman agreed.
Elliot said he would like to meet more frequently. Nasby suggested planning to meet once per month, and
meetings could be cancelled if nothing is pending.
STAFF UPDATE ON ECONOMIC DEVELOPMENT ACTIVITIES
Nasby said the CEBA deal with Lear is almost done. The state is finalizing the agreement with them. He
noted that the City's agreement is signed. Also, TIF rebate checks were given out a week ago. Graham
Packaging, Seabury-Smith and Sycamore Mall were the ones that went out.
Elliot asked if the rebate is the required process, rather than not having the companies pay the taxes.
Nasby said that there are options on using TIF, but for property tax rebates this is the way it is set up in
state law. If the companies did not pay, that would be a tax exemption rather than a rebate, which would
City Council Econom!c Development Committee Minutes
June 21,2005
Page 4
fall under a different section of the Iowa Code. Lehman said the process allows use of the city's numbers,
so there is no dispute about how the totals are figured. Nasby noted that the process in place works well.
Nasby said that the brochure sample in the packets was for companies that wish to locate in Iowa City, to
give out when people inquire about locations, available land, or other information. He said that
discussions with the ICAD office are planned to get the same information on the web as well. Elliot asked
about the availability of all the listed properties. Nasby said the information is about the current owners,
whether or not they have plans to develop the land.
Nasby said there are three brochures, the 1-80 Office Park, included in the packets, plus the southeast
industrial park by Scott Boulevard and the Mormon Trek extension by the airport. Bailey agreed that it
would be very useful to put it on the web.
Nasby said that he is working with a couple retailers and a manufacturing company that are looking to
expand or locate in Iowa City.
Nasby noted the advertisement for the CDBG loan program ran, a copy of which was included in the
packets. Bailey asked if there was any response. Nasby said he has had a couple phone calls and
expects applications.
Bailey asked if there would be participation in the Diversity Network started by some people from
Rockwell-Collins. Nasby said he was not aware of the event. Bailey said there will be a meeting, and said
she will gather more information.
SET NEXT MEETING DATE
Next meeting was set for 9:00 a.m. for Tuesday, July 19.
ADJOURNMENT
There being no further business to come before the Committee, the meeting was adjourned.
s:lpcd/rninutes/ecodev12005/edcO6-21-O5.doc
City Council Economic Development Committee Minutes
June 21, 2005
Page 5
Council Economic Development Committee
Attendance Record
2005
Term
Name Expires 02101 02/17 3117 3/31 06121 00100 00/00
Regenia Bailey 01/02/08 x x x x X
Bob Elliott 01/02/08 x x x x X
Ernest Lehman 01/02/06 × x x x X
Key:
X = Present
O = Absent
O/E = Absent/Excused
NM = No Meeting
..... Not a Member
--DRAFT MINUTES-~
SENIOR CENTER COMMISSION
JULY 2005
MINUTES
SENIOR CENTER COMMISSION
JULY 19, 2005
ROOM G09/8 - SENIOR CENTER
Call to Order: Meeting called to order at 2:18 PM
Members Present: Lori Benz, Jay Honohan, Sarah Maiers and Charity Rowley
Members absent: Betty Kelly, Jo Hensch, Nancy Wombacher
Staff Present: Linda Kopping, Julie Seal
Others Present: Lynn Campbell; Betty McKray; Charlotte Walker
Recommendations to Council:
None.
Approval of Minutes:
Motion: To approve the minutes from the June 21, 2005 meeting as distributed.
Motion carried on a vote of a 4-0. Rowley/Maiers
PUBLIC DISCUSSION
None
COMMISSION ASSIGNMENTS
Rowley volunteered to write the web article for today's Commission meeting and report
on this meeting to the City Council at the Council's July 19 meeting. Honohan
volunteered to report on this meeting to the Board of Supervisors. Wombacher
previously agreed to write the web article for the August 16, meeting of the Commission
REPORT AND DISCUSSION OF THE DISPOSITION OF THE ELEANOR HUGHES
ESTATE-HONOHAN
The Senior Center has received $274,222.72 from the estate of Eleanor Hughes.
The money has been deposited in the Center's Gift Fund.
Motion: To transfer the full amount received from the Eleanor Hughes estate
($274,222.72) to the Iowa City Senior Center Fund Inc. account at Hills Bank
and Trust Company. Motion carried on a vote of 4-0. Rowley/Maiers
A brief discussion of how to use the money took place. Commission members
agreed that a more thorough discussion of what to do with the bequest would be
possible at the strategic planning and goal setting session set for August of this year.
Therefore, they agreed that the money should be kept fairly accessible until after the
August meeting. There was general agreement that if any of the money is spent, it
should be invested in capital improvements and not used to support operational
expenses.
--DRAFT MINUTES-
SENIOR CENTER COMMISSION
J U LY 2005
Honohan, Kelly and Rowley plan to meet with Kopping prior to the August strategic
planning and goal setting session in order to identify several possibilities for properly
recognizing the donor. It was noted that Hughes did not have any close family.
Public acknowledgement of the bequest was discussed. While some
Commissioners felt it would be better to wait until a decision about how to use the
funds has been made, others felt that an announcement now might encourage
additional donations. Honohan indicated that public acknowledgement of the
bequest will appear on the August Commission agenda and can be thoroughly
discussed at that time.
ADJOURN FOR A MEETING OF THE IOWA CITY SENIOR CENTER FUND INC.--
HONOHAN
Motion: to adjourn the July 19 Commission meeting at 2:30 PM and reconvene
for a meeting of the Iowa City Senior Center Fund Inc. Motion carried on a vote
of 4-0. Maiers/Rowley
RECONVENE THE JULY 19, 2005 MEETING OF THE SENIOR CENTER
COMMISSION--HONOHAN
The July 19, 2005 meeting of the Senior Center Commission was reconvened at
2:44 PM.
REPORT ON ORGANIZING THE MEETING AND COLLECTING DATA FOR
UPDATING THE STRATEGIC PLAN--KOPPING
The results of the membership survey have been distributed to the Commission,
staff, City Council, Participant Advisory Committee and Board of Supervisors. In
addition, copies are available for review at the receptionist desk in the main lobby
and the mezzanine library. The members of the Participant Advisory Committee plan
to write a summary of the findings and submit them to the local media.
The focus group findings have all been submitted and are being tabulated. The
results should be distributed within the next week.
Kopping reported that all the members of the Participant Advisory Committee have
agreed to participate in the strategic planning/goal setting session. Members of the
Curriculum Committee and the Volunteer Advisory Group have also been invited, but
their response has not been strong.
VOLUNTEER RECOGNITION BREAKFAST REVIEW--KOPPING
Kopping reported receiving a great deal of positive feedback related to the breakfast.
The event draws a nice cross section of people and the flowering plants, provided by
Lucy Hershberger at Forever Green, and the thermal gift bags were very well
received. It was a social event--lots of talking and mingling.
PARKING COMMITTEE UPDATE--HONOHAN
Members of the Parking Committee: Kelly, Honohan, Rae Blanchard, Dawn Rogers
and Kopping met on July 18, 2005 with Director of Parking and Transit Joe Fowler
and Parking Manager Chris O'Brian. Fowler and O'Brien Indicated they were willing
to implement two changes in the near future that they believe will improve the
parking situation for the Center.
--DRAFT MINUTES-
SENIOR CENTER COMMISSION
JULY 2005
Fowler explained that at this point all day parking in Tower Place costs $4.80 while
all day parking at the Capitol and Dubuque St. ramps is over $14.00. Fowler and
O'Brien indicated that a higher fee for all day parking is likely to lower the number of
people who currently do not have permits and use Tower Place for all day parking.
In addition, Fowler and O'Brien agreed to add two additional handicapped spaces in
the Tower Place ramp adjacent to the skywalk leading to the Center.
The committee unanimously supported these recommendations.
The committee members now hope to talk with Jeff Davidson about the availability of
handicapped parking along Linn St.
28E UPDATE--HONOHAN
No report available. Honohan indicated that he has been unable to establish a
meeting with the Board of Supervisors.
COMMITTEE REPORT ON STAFFING REQUIREMENTS FOR EVENING AND
WEEKEND PROGRAMMING--MAIERS
The special committee looking at this issue (Hensch, Maiers, Wombacher) met with
Kopping to discuss possible solutions to the evening staffing requirements. The
committee decided to wait and see what happens with the strategic planning before
taking the next step. Maiers said the committee had several ideas, but felt it would
prudent to have some feeling for the direction people wanted to move prior to
proceeding.
SENIOR CENTER UPDATE OPERATIONS--KOPPING
There has been no report on the Envelope Survey that was contracted for the
building.
Kopping circulated a sample flyer she has been developing with the Gazette. This
flyer will be used as an informational piece when people visit the Center and
distributed at the Johnson County Fair. The flyer should be printed by next week.
The staff has implemented parking permit changes this year. Due to inadequate
checking for proper stamps and permits when leaving the parking ramp, parking
permits are now being placed on the membership card. Center staff members will
ask to see the membership card when handing out parking stamps and will be able
to verify the membership and parking expiration dates at that time. This will tighten
control of the parking program and limit the number of unauthorized users.
A document showing a summary of revenue collected since July 1 for the band,
coffee, independent contractor fees, copies, memberships, parking permits, SCTV
and non-designated donations was distributed. When the contribution from the
Hughes estate is subtracted, the report shows that slightly over $7,000 has been
collected in the first couple of weeks of FY06. Kopping indicated that there were
around 900 paid memberships at this time.
--DRAFT MINUTES-
SENIOR CENTER COMMISSION
JULY 2005
PROGRAMS--SEAL
Seal provided a list of programs planned for August 2005. She noted that the list
includes programs developed by Seal and Rogusky. For a complete list of programs
scheduled for August, see the 2005 Summer Program Guide.
Seal mentioned that the member appreciation dinner is planned for Thursday,
September 8. It is being funded entirely by US Bank and will be held on Linn Street
in order to accommodate a larger group. A spaghetti supper is being planned with
food provided by Zio Johno's Spaghetti House located in Iowa City.
VOLUNTEERS--ROGUSKY -No report available
MEMBERSHIP AND FUNDRAISING--BUHMAN--No report available
COMMISSION DISCUSSION--HONOHAN
Commissioners asked about the progress made in lining up volunteers for the
Johnson County Fair and quilt raffle. They recommended using eye catching posters
promoting Center events in the fair booth and providing people with an opportunity to
register or sign up for the mailing list at the fair. Commissioners also questioned
whether or not some type of game would be used to attract people to the booth.
Kopping indicated that she didn't think the spinning wheel would be used again this
year, but that Susan was investigating other possibilities.
Honohan asked Kopping about progress on changes that are being required by the
Iowa City Fire Marshall. She responded that she had ordered fire proofing products
for the large quilt in the lobby area and the ground floor painting that have been
identified by the fire inspectors as problematic. In addition, she is planning to meet
with Craig Buhman, Fire Marshall Roger Jensen and Brett Pruitt of Iowa Fire
Equipment to resolve some of the remaining issues with the fire sprinkler system.
This meeting will take place in early August. Upon questioning, Kopping explained
that the quilt and the painting were identified as problems because of the materials of
which they are made, their location in an exit area, and the percentage of total wall
space each occupies.
JUNE MEETING REPORTS--None available
Motion: To adjourn at 3:30 PM. Motion carried on a vote of 4-0. --Benz/Maiers
--DRAFT MINUTES-
SENIOR CENTER COMMISSION
JULY 2005
Senior Center Commission
Attendance Record
Year 2005
Name Term 1/24 2/15 3/15 4/26 5/18 6/21 7/19
Expires
Lori Benz 12/31/05 O/E X O/E X X X X
Jo Hensch 12/31/06 X X X X X X O/E
Jay Honohan 12/31/07 X X X X X X X
Betty Kelly 12/31/07 X O/E O/E X X X O/E
Sarah Maier 12/31/06 X X X X X X X
Charity Rowle¥ 12/31/05 X X X X X X X
Nancy Wombacher 12/31/06 X O/E X X X X O/E
Key: X = Present
O = Absent
O/E= Absent/Excused
NM = No meeting
-- = Not a member
IP14
Iowa Ci~
Public Library
BOARD OF TRUSTEES Agenda item 3A
Minutes
5:10 pm - June 23,.2005
2nd Floor Board Room
David VanDusseldorp, President
Linzee McCray, Vice President
Thomas Dean
Kathy Gloer
William Korf
Linda Prybil
Pat Schnack, Secretary
Tom Suter
Jim Swaim
Members Present: Kathy Gloer, William Korf, Linzee McCray, Linda Prybil, Pat Schnack, Tom
Surer, 3ira Swaim,
Members Absent: Tom Dean, David VanDusseldorp
Staff Present: Barb Black, Maeve Clark, Susan Craig, Debb Green, Heidi
Lauritzen, Kara Logsden, Martha Lubaroff, Hal Penick
Call meeting to Order: Board of Trustees Vice-President Linzee McCray called the meeting to
order at 5:10 pm.
Public Discussion
None
Approval of minutes
Two corrections were noted in the minutes. A motion was made to approve the minutes as
corrected by Surer, seconded by Schnack. All voted in favor and the motion carried 7-0.
Executive Session
in response to a request from Director Susan Craig, a motion was made to move into a closed
session for the purpose of personnel evaluation. The motion was made by Prybil and seconded
by Kerf. All Board members verbally signified approval by stating Aye. The motion carried 7-0.
All left the room except for the Board and Craig. Closed session began at 5:20 pm and ended at
5:45 pm.
Unfinished Business
Update on Rental Space
Craig reported on her meeting with Kevin Hanick. Nothing much is new since last month. There
is still some interest in the lower level, but nothing firm. Hanick's contract is up in .]uly and it will
Agenda item 3A
Page No 2
take Board action to renew. The Board will look at it seriously. Craig will talk with City Manager
to see if there is any pressure to get the space rented. A question for the Board is whether or
not we want to spend the money to partition the first floor? Our preference would be for one
tenant of course but if there is urgency, then Board needs to discuss.
Fee Cards/University Heights
Craig included a copy of the letter that was sent to the Mayor of Hills, informing her of the
Board's decision to stop selling fee cards after June 30, 2006. :In the letter, Craig expressed her
hope that during this year, a contract for library service with Hills can be established and
finalized. Craig will give this some time and then contact the mayor of Hills.
Craig reported on the open meeting that took place on June 7, with University Heights people,
giving them a forum in which to ask questions. Craig felt it went well and there was interest in
getting a library levy passed at the same time that a council election takes place. Craig and
VanDusseldorp, as well as the Director and a Board member from the Coralville Public Library
demonstrated a solidarity that has reinforced the commitment to a contract for service.
Swaim asked about any interest in consolidating some city services as recently talked about by
the City Manager. He asked if there is an opportunity to speak to other library directors about
ways to work together. ]~n response to similar inquiries from the City Manager, Craig explained
that the libraries currently work well together and consolidation of services often becomes a
political issue. We did look at a joint automation system with Coralville, but they decided to stay
with their current vendor.
New Business:
Evaluation of Director.
Chairperson McCray thanked everyone who served on the committee, which included herself,
Swaim and Korf. The committee recommends that Craig be given 2.75% increase. Swaim
moved to authorize a raise in that amount, in recognition of doing an outstanding job. A second
was not needed since this was a committee recommendation. All in favor vote Aye. Motion
passed 7-0. Craig noted her performance is enhanced by effective teamwork. She included her
staff and the library board. They serve as good advocates for the library.
Circulation Policy Review
This is not a review of the complete policy but reflects the changes that are needed to include
the new language about fee cards. Korf asked about an in-house use card. Craig explained that
library philosophy is that anyone in the building can access any service in the library. ]It provides
regular access to computers since a card is needed to Iogin. This benefits users who do not want
a permanent library card for a variety of reasons.
Swaim moved adoption of the policy. Surer seconded. The motion carried 7-0.
FY07-12 Strateqic Plan
This plan needs to be at the State Library in order to complete our accreditation process.
Schnack made a correction to the Vision Statement. Board agreed that we wanted to keep it as
part of the plan. Swaim moved that we authorize this version of the plan. Surer seconded and
Agenda item 3A
Page No 3
the motion carried 7-0. This plan will come before the Board again next month, along with the
completed plan for FY05, and the updated FY06 plan.
FY05 Board Annual Report/06 Goals
During this discussion of Board accomplishments for FY05 and goals for FY06, Swaim spoke to
keeping a goal for the Board to continue exploring possibilities providing services away from
downtown. Korf asked about the County contract goal for FY05 and Craig explained the
approval of a new contract.
Some other suggestions were to include a goal of enhanced programming in new space, and
preparing a budget that affects new strategic plan. A statement about parking in the new Hoen
facility was suggested. Craig will draft a version for the Board to see next month.
Staff Reports
Departmental Reports: Children's, Systems, Technical Services,
McCray asked for questions or comments. Craig noted that Clark received a special certificate
from a group called "Friends of Immigrants'. They used the Training Room and a tutorial in
Spanish to teach basic information about accessing the World Wide Web. Three classes were
held. Five translators were present. [t was a great experience and all were appreciative.
1200 children are registered in Summer Reading Program so far.
Black reported that Technical Services closed the books for FY05 today. Eighteen thousand
dollars worth of orders went out today for FY06. The first order is for books that selectors were
holding for purchase in the new fiscal year. Those books that already had holds on them will be
in by next week and out by the following week. Black said this represents our board's
commitment to the collection budget. Gifts have also been increasing which allows for more
purchasing of materials. Black's staff is committed to getting things out quickly.
HcCarthy was in Chicago, receiving training on Donor Perfect, the Foundation's software.
HcCarthy has been working with our webmaster to include an option on our new website for
obtaining donations and gifts on line. [n response to a question, Craig responded that websites
never stay static; they are constantly evolving.
Suter reminded the Board about supporting the library financially.
Miscellaneous:
Article on Patriot Act. The enclosed article spoke to the revising the part of law that allows
access to library records and bookstores.
President's Report
On behalf of VanDusseldorp and the Board, McCray asked Craig to speak about the three Board
members that were leaving the Board.
Swaim has been here as long as Craig has been library director. He thinks about the customer.
Swaim has always been participatory and has supported goals in the community. He will be
missed.
Agenda item 3A
Page No 4
In her six-year term, Prybil has talked to County boards and has been committed to her role as a
county representative as well as being an excellent board member.
Gloer is remaining in the library family, on the Foundation board. Thanks to all. Swaim said he
has enjoyed it a lot, and seen many changes over the last ten years. He said he has enjoyed
knowing the staff and watching them evolve over the years.
The traditional dinner for outgoing and incoming Board members will be held in August on the
25th at Pat Schnack's house.
Announcements from Members
Schnack presented a gift of a book on the history of Rotary, to the library, from the A.M. Rotary.
Swaim announced that Iowa City schools, along with United Action for Youth, received a grant to
fund a new project for academic mentoring for young people. Swaim invited any library staff
that is interested in being a mentor to contact him. Tt involves a commitment of one hour per
week occurring at the school. This is a three-year grant and as the program unfolds, Swaim said
they might look to the library for special training.
Disbursements
Review Visa Expenditures for May 2005.
Approve Disbursements for Nay 2005.
There was a question about expenditures for hepatitis shots, and about RF1~D tags. The hepatitis
shots are given to Maintenance staff.
Black responded that we pay a higher price for RFTD tags because they are programmable and
have to last for a long time.
A motion to approve Disbursements was made by Swaim and seconded by Suter. The motion
passed 7-0.
Set agenda order for 3uly meeting.
Report on fiscal year plans
Draft of annual report
NOBU budget
Adjournment
A motion to adjourn was made by Swaim, seconded by Prybil.
Minutes taken and transcribed by
Martha Lubaroff
Board or Commission: ICPL Board of Trustees
ATTENDANCE RECORD
YEAR 2005
(Meetin :Date)
TERM 1/27/ 2/25/ 3/24/ 4/28/ 5/26/ 6/23/
NAME EXP. 05 05 05 05 05 05
Thomas 7/1/09 O/e x x x x O/e
Dean
Kathy GIoer 7/1/05 x x x x x x
Bill Korf 7/1/09 x x x x x x
Linzee 7/1/09 x x x x O/e x
McCray
Linda Prybil 7/1/05 O 0/e O/e x x x
Pat Schnack 7/1/07 x x x O/e O/e x
Tom Suter 7/1/07 x x x x O/e x
Jim Swaim 7/1/05 x 0/e x x O/e x
David Van 7/1/07 x x x x x O/e
Dusseldorp
KEY: X = Present
O -- Absent
O/E = Absent/Excused
NM = No meeting
.... Not a Member
MiNUTES PRELIMINARY
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
TUESDAY, JULY 19, 2005
CITY HALL, LOBBY CONFERENCE ROOM
Members Present: Ernie Lehman, Bob Elliot, Regenia Bailey
Members Absent: NONE
Staff Present: Steve Nasby
Others Present: NONE
CALL MEETING TO ORDER
Chairperson Lehman called the meeting to order at 9:00 AM.
APPROVAL OF THE M1NUTES FROM JUNE 21, 2005
Motion: Elliot moved to approve the minutes from June 21, 2005 meeting as written. Bailey
seconded.
Motion passed 3:0.
BUSINESS VISIT UPDATE
Nasby said that he only had one additional council member interested in participating in the
business visits. He asked whether the committee would like him to make another offer to the
council members. Regina said that the best way of informing them about participating would be
to discuss with each council member individually.
Lehman asked for a list of visits that are still available so that he could pass it around at the
Council meeting this evening. He added that the committee would make sure all the visits were
completed.
Nasby said that he gave each of the committee's members a copy of the introductory letter,
which presents a summary of the committee's purpose.
DISCUSSION OF FUTURE ISSUES
Nasby said that at the last meeting the committee discussed the possibilities of wi-fi technology.
He mentioned that he talked with Gary Cohn, City IT coordinator, and Gary would be available
to come and present more about the available technologies and possible applications for the City
and Economic Development.
Nasby said that he has started collecting information regarding the City's TIF projects. He said
that the projects funded by TIF could be divided into industrial and commercial categories. He
said that both types increase the tax base, but the commercial projects tend to be focused more on
2
redeveloping an area of the community and the investment in industrial activities provide more
quality jobs. Nasby added that the City's investment in TIF funded projects typically follow a
historical pattern and that this may be an issue the committee wants to review.
Elliot said that this TIF information would make a great report for the Council to present what
has evolved from the TIF investment, what were the gains and the lessons learned.
Bailey asked if the method Iowa City uses for reviewing and using TIF is typical for other
communities. Nasby said that they had not gathered that information, but certainly could. Bailey
said that she was expecting to see a higher investment in the industrial projects which provide
higher benefits in the long run.
Lehman said that he considers the committee and Council to be very judicious in the way they
have used TIF. He added that there was more money in invested in non-TIF redevelopment
projects because of the City's actions. He mentioned that there is assistance available, but would
certainly like to see firms making it on their own. Nasby said that there is the example of Iowa
State Bank and Trust on Keokuk who redeveloped on their own near Pepperwood Plaza because
of the TIF investment made in that area. Bailey said that this was a direct benefit from TIF.
Nasby mentioned that there were also a couple of TIF projects that were anticipated to provide a
certain number of jobs, but ended up providing more, far exceeding the original expectations.
Lehman said that they should be proud of the way they utilized TIF, and would be great to have a
report in the Council's packet along with a presentation made by Nasby to summarize all this
information. He mentioned that the public needs to find out about their actions. He noted that the
Southgate project at Pepperwood Plaza has brought a lot of positive reaction from the public.
Elliot said that the positive public reaction is also present in the Sycamore Mall redevelopment
area. He mentioned that it is great to also see the peripheral businesses spreading.
Lehman asked if the sales tax information is available for Sycamore Mall. He said that it would
be interesting to compare the sales tax numbers from the past couple of years. He noted that there
would be obvious changes. He added that the peripheral benefits of the Sycamore Mall are also
really consistent.
Elliot said that he considers that Iowa City had used TIF funds very judiciously and effectively,
and that the story needs to be told.
Bailey said that there are visible benefits, but the more they could be quantified, the more
positive response would be received. Bailey said that if the TIF money was funded in the two
sectors Nasby mentioned, she wondered if there were other sectors that could be funded and have
the same positive results.
Nasby said that some communities use TIF funds to stimulate housing growth, but this has not
been an issue in our community. Bailey asked if they also use the funds for affordable housing.
Nasby said that TIF had been used for affordable housing in Iowa City. However, he said that
there had been a change with the way that the affordable housing produced with the Low Income
Housing Tax Credits is assessed. He said that his understanding is that they are not assessed on
the actual value of the building and land, but on a percentage of cash flow. He mentioned that
they submit their financial record to the assessors' office, and the assessors' office looks at the
3
states' formula. Due to this new assessment method, TIF probably would not be an effective
tool.
Lehman said that he would like to have this as an agenda item and Nasby would make a public
presentation to the City Council. Bailey said that it would be very informative and would help
the public understand the use of TIF funds and Economic Development efforts. Nasby said that
he will put together a presentation for August or September.
Bailey said that the concept incubator had started to proliferate. She mentioned that Cedar
Rapids has a downtown incubator for retail, and would be interested to see what their objectives
are. She said that it is a new concept and should be investigated to determine if it could be useful
in our community.
Elliot said that he read that Integrated DNA Technologies started in the University of Iowa's
incubator at Oakdale.
Nasby noted that the University of Iowa opened the Bell center as a type of incubator. Bailey
said that she does not consider that center accessible to everyone in the community.
Elliot said that one of the things that should be achieved is to provide employment opportunities.
He asked if there is anything that the City could do in addition to the State job service to help
people who want to come back in town.
Bailey asked what follow-up is made to businesses funded with CDBG to help them continue to
operate efficiently. Nasby said that after funding there is the initial monitoring to determine if
they've complied, and after that there is not much more contact. Bailey asked if these
organizations could be added to the business visit list. Lehman said that he would like to set up a
meeting at one of those places such as Deluxe Bakery. Nasby said that the meeting space needs
to be accessible. Elliot said that it needs to be clear that just providing money to someone,
helping them, and then forgetting them is not the goal of the committee.
Bailey said that she would like to see a full time position in the Economic Development office.
Lehman said that he would like to encourage new businesses, but in the same time grow the
existing businesses.
Elliott added that them should be a bank of information regarding the available positions in the
community to make the job searching easier. Nasby said that Workforce Development and a
website through the Technology Corridor provide that type of job listings. Bailey said that it is
easier to look for a job than to look for information about how to start your own small business.
Lehman said that in order to have a full time person approved by the Council there would need to
have a good job description of what the person is expected to do.
Bailey said that she would like to see the City being "strategically proactive" in the future. She
added that an economic development person could explore feasibility. She asked if that could be
added to the August agenda. She said that they would have to figure out what the goals are and
what are the priorities.
Lehman said that they would need to have a great description of the position, of the benefits of
having the proposed position. He said that they would also have to determine how to fund the
4
position partially from the committee's own funds. Bailey said that she would also like to see
partnership with other organizations. Lehman said that the University of Iowa would partner with
the City.
STAFF UPDATE ON ECONOMIC DEVELOPMENT ACTIVITIES
Nasby said that at the last meeting Elliott had asked about a database for consultants. Nasby said
that there is a consultant database online through the International Economic Development
Council (IEDC). He said that this could be a model to be followed if wanted.
Nasby said that on July 23rd there is the ribbon cutting ceremony at the Lodge and everyone is
invited.
NEXT MEETING DATE
The next meeting had been tentatively scheduled for August 16, 2005.
ADJOURNMENT
The meeting adjourned at 9:57 AM.
Council Economic Development Commi~ee
AEendance Record
2005
Term
Name Expires 02/01 02/17 3/17 3/31 05/21 07119 00/00
Regenia Bailey 01/02/08 x x x x X X
Bob Elliott 01/02/08 x x x x X X
Ernest Lehman 01/02/06 x x x x X X
Key:
X = Present
O = Absent
O/E = Absent/Excused
NM = No Meeting
..... Not a Member
MINUTES DRAFT
Iowa City Airport Commission
July 14, 2005
Iowa City Airport Terminal - 5:45 PM
Members Present: Randy Hartwig, Chair; John Staley; Greg Farris; Howard Horan
Members Absent: Carl Williams, Dan Clay (advisory member)
Staff Present: Sue Dulek
Others Present: Dave Hughes, Michael Tharp-Intern, Ron Duffe, Harry Wolf,
Mike Miller, Robert Downer, Ann Hargrave, Dick Blum
DETERMINE QUORUM:
Chairperson Hartwig called the meeting to order at 5:45 PM.
RECOMMENDATIONS TO COUNCIL:
Horan moved to recommend to the City Council to extend the Iowa Realty agreement for
a 6-month period. Horan moved to recommend to the City Council to extend the
Iowa Realty agreement for a 6-month period; seconded by Staley. Resolution A-05-
11 passed 4-0 on a roll call vote. (Williams absenO.
APPROVAL OF MINUTES FROM June 9, 2005 MEETING:
Chairperson Hartwig asked if there were any additions or changes to the minutes of the
June 9, 2005, meeting. Staley moved to accept the minutes of the June 9, 2005
meeting as submitted; seconded by Horan. Motion passed 4-0 (Williams absent).
PUBLIC DISCUSSION: None.
ITEMS FOR DISCUSSION/ACTION:
Chairperson Hartwig made the motion to move Items J and H up in the agenda, to be
discussed after Item A. Moved by Hartwig to move Items J and H up in the agenda,
to after Item A; seconded by Stately. Motion passed 4-0 (Williams absent).
A. Runway 07 Project - Earth Tech - Dave Hughes, Earth Tech, was present. He
updated the members on what is taking place currently, and stated that things are
going to be happening fairly quickly now. He informed the Commission that they
recently submitted a permit to the Corp of Engineers and the DNR, and are
getting ready to submit to the DOT. Hughes also noted that two projects coming
up in August will need to have approval quickly, and the members discussed
holding several early-morning meetings to address these issues. The members
will meet on Monday, August 1st, at 7:30 AM to address this. The other meeting
will tentatively be held on Wednesday, August 24th, also at 7:30 AM. Hartwig
will check with Williams to see if these dates work for him, as well.
Airport Commission
July 14, 2005
Page 2
J. Hertz Corporation & Jet Air, Inc. - Hartwig filled in the new Commission
members on what Hertz and Jet Air are proposing. Duffe and Miller gave a brief
description of what the plans are. Hartwig noted that the three outstanding items
to be covered, from the previous meeting, were: 1) fee; 2) term; and 3) use of
parking spaces. Duffe and Miller answered questions from the Commission
members; and the discussion then turned to the agreements needed to pursue this.
Miller asked about signage in the right-of-way at the road entrance, and Dulek
stated that she would check with Public Works on this issue. Staley moved to
have Dulek draft an agreement for $1,200/year to run concurrently with Jet
Air's lease, and authorized I-Iartwig as Chairperson to sign; seconded by
Farris. Motion passed 4-0 (Williams absent).
The related issue was approving a sublease between Jet Air and Hertz. Dulek
noted that the Commission could request information of content of the sublease
before approving it. Miller showed the members a copy of the proposed Hertz/Jet
Air agreement, and members briefly discussed it. Farris moved to approve the
sublease; seconded by Horan. Motion passed 4-0 (Williams absent).
Hartwig moved to return to Item B at this time, and to return to Item H
closer to 6:30 PM; seconded by Staley. Motion passed 4-0 (Williams absent).
B. Aviation Commerce Park - Wolf addressed the members concerning the listing
that Iowa Realty has had with the Airport. He stated that the Super Wal-Mart
project is moving forward. He also noted that City staff is working on a study of
the remaining land, and he shared the most recent plat of this. Basically, there is
approximately 16 acres left in this project. Wolf also noted that a reappraisal was
ordered last week, and he hopes to have that information soon. The members then
discussed extending the agreement with Iowa Realty. Horan moved to approve
a resolution to extend the Iowa Realty agreement for a 6-month period and
to recommend Council to approve a 6-month extension as well; seconded by
Staley. Resolution A-05-11 passed 4-0 on a roll call vote. (Williams absent).
It. Parcel of Land: Consider selling or leasing Parcel No. 1020177001 (The Hagen
parcel" located on Highway 1 between land owned by Patricia Wade and Arm
Hargrave) - Hartwig noted that in the past, the Commission has always favored
leasing over selling. He also noted that they would have to get FAA approval to
sell this land, as it was acquired with federal money. Horan noted that he would
be open to leasing, but not selling. The topic of the Runway Protection Zone
(RPZ) was also discussed, and how this would impact this parcel of land.
Hartwig asked Robert Downer, Attorney for Ann Hargrave, to speak to this
current interest. (TAPE ENDS) Downer addressed the RPZ issue and FAA
restrictions. The discussion then turned to fair market value of this land, and a
need for an appraisal. The members voiced their interest in a lease deal, versus a
sale of this parcel. Downer stated that Hargrave would be interested in either -
sale or lease. Dick Blum stated that HR Green had an interested buyer as well.
Airport Commission
July 14, 2005
Page 3
Hartwig noted that this issue needs to be on the August agenda, at which time
they hope to have the cost of an appraisal and any other issues which would
needed to be addressed. Staley moved to authorize the Chair to look into having a
survey and appraisal of Parcel No. 1020177001, and if the cost is deemed
reasonable, the Chair will proceed with having this appraisal done; seconded by
Farris. Motion passed 4-0 (Williams absent).
C. Strategic Plan-Implementation
D. Airport Budget
E. Airport Management - (The Commission agreed to addressed all three agenda
items in one discussion) Hartwig noted that they are still working on the
management of the Airport, and he informed the new members of the decision at
the last meeting to continue the arrangement they have with Jet Air, and the
development of a part-time position to do the day-to-day operations at the Airport.
Horan asked about the current intern arrangement with University of Dubuque,
and Tharp responded to questions from the members regarding his internship.
Discussion then turned to the job description that Hartwig needs to work on with
Personnel. Several ideas were discussed regarding how this position could be
filled, whether or not this should be a City position, etc. Horan stated that he
would like to formalize their arrangement with U olD so they will be assured of
having an intern on the premises. Horan will work with Hartwig on these issues.
Horan asked that the Commission extend Tharp's internship, as it ends the end of
this month, and Dulek noted that they could address this issue at the special
August 1 meeting. She stated that she will prepare something for this.
Next, the budget was briefly discussed. Hartwig noted that this is the year end
fiscal year results. He noted that their revenues are better and expenses are less.
Staley asked a question regarding "Land Rental" and Hartwig responded he is
looking into and resolving some of the shortage.
Hartwig next brought up the topic of developing several sub-committees within
the Commission to deal with some of the various issues at the Airport. For
example, a budget and finance sub-committee that could then report at the
monthly meetings. He also noted that a sub-committee on budget and another for
Airport infrastructure would also be good ideas. Hartwig noted that he talked to
Rick Fosse and has asked him to come to the Airport and look things over, and to
give his ideas on what future needs are with respect to infrastructure. The other
members agreed that this would be a good idea. Horan then asked about security
and fencing, noting that up in front they do not have a 6' fence. Hartwig noted
that Williams has been working on security issues for the Airport, and the fencing
issue will come up under the viewing area that Clay is working on.
F. Obstruction Mitigation Project - Stanley Consultants - Hartwig stated that
there is not much left in the Stanley contract as the project will be done shortly.
He also noted that there is grant money left fi.om this project and they asked the
Airport Commission
July 14, 2005
Page 4
D.O.T. a few months ago if they were amenable to using these funds for other
projects, i.e., surface patching. He believes they are agreeable to this.
G. Airport Viewing Area - Hartwig noted that Clay had been working on this with
Intern Elizabeth Freiburger. He noted that they need to get a new estimate on
fencing, which will also address the fence issue that Horan raised earlier. (TAPE
ENDS)
CHAIRPERSON'S REPORT:
Chairperson Hartwig noted that he attended the City Council meeting last month and
gave the Council an update on the Airport Commission's progress. He also noted that the
Civil Air Patrol is leaving soon and moving to Des Moines. He also updated the
members on Hangar K's roof problems. Hartwig ended up with letting the members
know about the updated weather system for the briefing room which should be installed
by next month.
COMMISSION MEMBERS' REPORTS:
Staley welcomed the new members. Horan stated that it was great to be in attendance
again. He also noted that in regards to the Boeing hangar, he would like to be involved in
this and try to put together some sort of celebration of the history of this hangar. Hughes
noted that they are working on a history. Farris noted that he was glad to be at the
meeting, as well. Tharp mentioned the letter to Darrell Roberts, of which the members
received a copy in their packet. Tharp noted that he has also been working on new
signage for the Airport, and they should be seeing the new signs in about six weeks.
STAFF REPORT:
Dulek noted that she was talking with someone who commented on the increase in
Airport traffic when they were at Napoleon Park recently.
SET NEXT REGULAR MEETING FOR AUGUST 11, 2005, at 5:45 PM AND SET
(2) SPECIAL MEETINGS FOR AUGUST 1 and AUGUST 24, 2005, AT 7:30 AM.
ADJOURN:
Meeting adjourned at 7:25 PM.
MINUTES DRAFT
Iowa City Airport Commission
July 27, 2005
Iowa City Airport Terminal - 7:30 AM
Members Present: Randy Hartwig, Chair; Greg Farris; Howard Horan
Members Absent: John Stalcy, Carl Williams, Dan Clay (advisory member)
Staff Present: Sue Dulek
Others Present: None
DETERMINE QUORUM:
Chairperson Hartwig called the meeting to order at 7:31 AM.
RECOMMENDATIONS TO COUNCIL:
None.
ITEMS FOR DISCUSSION/ACTION:
1. Hartwig moved resolution setting a public hearing on August 8, 2005 at 7:30 a.m.
for the plans, specifications, form of contract, and estimate on cost for the construction of
"Phase 1 Project" within the Runway 7/25 Runway Extension Project to construct a box
culvert and for Willow Creek improvements upstream of the box culvert, directing the City
Clerk to publish notice of said heating, and directing the Chairperson to place said plans on
file for public inspection. Horan seconded. Passed 3-0 on roll call vote (Staley and
Williams absent).
2. Harris moved resolution setting a public heating on August 8, 2005 at 7:30 a.m. for
the plans, specifications, form of contract, and estimate on cost for the construction of
"Phase 2 Project" within the Runway 7/25 Runway Extension Project to construct
earthwork necessary for the construction of the runway extension including limited cleating
and grubbing, directing the City Clerk to publish notice of said hearing, and directing the
Chairperson to place said plans on file for public inspection. Horan seconded. Passed 3-0
on roll call vote (Staley and Williams absent).
ADJOURN:
Meeting adjourned at 7:39 AM.
07-28-05
IP18
MINUTES DRAFT
HISTORIC PRESERVATION COMMISSION
JULY 14, 2005-7:00 P.M.
EMMA J. HARVAT HALL
MEMBERS PRESENT: Richard Carlson, Michael Gunn, Michael Maharry, Mark McCallum, Justin
Pardekooper, Jim Ponto, Tim Weitzel
MEMBERS ABSENT: Michael Brennan, James Enloe, Jan Weissmiller
STAFF PRESENT: Sunil Terdalkar
OTHERS PRESENT: Dave Brost, Jr.; Dave Brost, Sr.; Helen Burford; Kerry DeArmand; Pat Farrant; Sue
Kemp; Bob Orend; John Roffman; Walter Seaman; Contractor for 420 South Lucas
Street (no name given), hereafter referred to as "Contractor"
CALL TO ORDER: Chairperson Weitzel called the meeting to order at 7:03 p.m.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was none.
ITEMS FOR CONSIDERATION:
Certificates of Appropriateness:
503 Melrose Avenue: Terdalkar said that this is an Iowa City landmark property. He said the proposed work
is for the replacement of wood decking, replacement of gutters and downspouts, and replacement of the
screens on the porch. Terdalkar said the goal of the applicant is not to change the exterior appearance. He
said the drawings also show addition of parking spaces to the south of existing lot.
Orend, representing the church, introduced his consultants, Dave Brost, Sr.; and Dave Brost, Jr.; and Kerry
DeArmand of Merit Construction. Orend said the church has decided not to replace any of the deck or the
gazebo, due to costs. He said the church is going to restore the brick and do tuckpointing.
Orend referred to his updated plans since they were submitted to the Commission. He said that this work
would be done in 2006, but the church wanted to make certain it had preliminary approval for the plans.
Weitzel asked what length of time a building permit remains effective for. Terdalkar said it is between six
months and a year. Gunn said that the church is not obligated to obtain a building permit right away, even if
the Commission issues a Certificate of Appropriateness now.
Brost, Sr. said that between himself and Merit Construction, they developed a budget for the renovation of
this institution. He said the church has to apply for funds in June so that the funding will be received in
January. Brost, Sr. said the church will be doing the tuckpointing of the masonry, the brick and the stone, this
year. He said the church is taking bids on this work until August 4th.
Brost, Sr. said that the [porch] columns and railing would be done right after the first of the year. Regarding
outside work, he said the church would like to add eight parking spaces to the end of the parking at the south
end of the lot. Brost, Sr. said there is a wood fence on the west end that the church would like to replace
exactly as it is now. He said the church also plans to replace the roof of the gazebo because the shingles are
in bad shape, and it will be replaced exactly as it is now.
Brost, Sr. said the church will be painting all the exterior soffits and the wood windows to match the current
color. He added that the skylights over the interior space will be replaced. He said they are steel but will
probably be replaced with something better. Brost, Sr. said they would be the same configuration and the
same type of glass. Weitzel asked when the skylights were added to the building. Orend was uncertain.
Weitzel said he believes that is an addition of later date on that side.
Orend asked if a permit is required to do the tuckpointing. Weitzel said he believes that a permit is not
needed, as it is masonry repair. Terdalkar said that generally if there are no structural changes, a permit is
not required. Weitzel suggested asking HIS to be certain.
Historic Preservation Commission Minutes
July 14, 2005
Page 2
Brost, Sr. asked if there are any specific requirements for tuckpointing. Weitzel said the Commission
recommends using the least aggressive means of removing the mortar. He said the Commission would
recommend that a carbide blade and saw not be used but recommends using a chisel or something else to
carefully remove the mortar. Weitzel said this will be soft, mud brick, and it will be very delicate. He said that
as carefully as possible, the existing should be removed and then repaired with a like mortar, a very soft
mortar, not a commercial mortar. Weitzel said that the Secretary of Interior's Standards provide more
information, and the National Park Service has published technical briefs to describe the process. Weitzel
said the masonry should be tooled the same way that it is now.
Gunn said he recalled that tuckpointing requires a building permit. He said that if it does require a permit,
then there are some disallowed items: sandblasting, water blasting, hard mortar, painting or sealing the
masonry. Weitzel said the main problem occurs when someone who is used to working with modern, really
hard, dense, high fire brick goes in and treats this with a coarse cement mortar in there and tears up the
brick. Brost, Sr. said he has a pre-bid meeting with the contractors, and he will emphasize this at the
meeting.
Gunn asked about the review process for addition of spaces to the parking lot. Terdalkar said the Board of
Adjustment will review it when requested for approval as a special exception, because this is a religious
institution. He said the Board may ask for recommendations from the Historic Preservation Commission.
Gunn said the Commission is looking at this application with regard to the tuckpointing, the parking, and the
skylights. Maharry said the notes on the drawings refer to replacing the wood railings with composite type
railings of the same design. Brost, Sr. said that the reference to composite material should have been
scratched.
Maharry said that repairs to gutters and downspouts do not require a permit. Weitzel said the Commission
has recommendations for gutters and downspouts. He said that the built-in gutters must be left in place; a
building permit is not required for replacing or repairing external gutters.
Maharry asked if the wood shingle roof would be replaced with similar wood. Brost, Sr. confirmed this and
said the replacement would just be on the gazebo.
Maharry said the skylights, when looked at from straight on, tend to disappear quite well because of their
dark color. Gunn said the Commission could recommend using a dark color for the skylights. Weitzel said the
Commission has some guidelines for skylights, but there are mostly recommendations and a disallowance
for the new installation of skylights on significant, prominent, historic parts of the building. He said, however,
that these skylights are already there so that they can be replaced.
MOTION: Gunn moved to approve a certificate of appropriateness for 503 Melrose Avenue for the
tuckpointing, following Section 4.2 of the guidelines; parking as submitted; replacement of the
skylights with the recommendation of a dark color, bronze or gray, to blend in with the roof; and, if a
permit is required for replacement of the gazebo shingles, replacement of the wood shingles with
new wood shingles of a similar design. McCallum seconded the motion.
Carlson said he did not really have a strong opinion regarding the parking. He said it is nice to have a yard,
but this doesn't seem to be taking too much of the yard. Weitzel said that he thinks allowances should be
made for an institutional use. Carlson said he would be in favor of that. Gunn said if this involved a retaining
wall or something else, he might be concerned, but this is just an extension of the existing lot.
The motion carried on a vote of 7-0.
906 East Colle,qe Street. Terdalkar stated that this is a key-contributing property in the College Green
Conservation District. He said the proposal is to replace the front stairs and railing. Terdalkar said that the
proposed materials for the replacement of the stairs are Trex, a composite material, and fiber cement board,
and metal pipe for mils.
Weitzel said that Trex is not yet an approved material for the Commission, so it will need to be discussed.
Roffman said that he is the contractor for the project, and he introduced Kemp, a member of the sorority's
board. Roffman distributed a sample of the Trex composite.
Historic Preservation Commission Minutes
July 14, 2005
Page 3
Roffman said the sorority has around 55 occupants, and this is the primary entrance to the building. He said
that slipperiness is a major issue for both the steps and the porch, and fall protection is a major concern.
Roffman said he plans to get rid of the bunkers on either side of the steps, extend the steps out past the
outside of the inner columns, and start the railing on the inside of the column to flare on out to the outside of
the steps. He said this would also allow more expansive stairs.
Roffman said this would replace an eyesore with something that is functional, safe, and easy to maintain. He
said the risers would be of fiber cement board and would be painted like the rest of the railing. Roffman said
the step itself would be the Trex product.
Weitzel pointed out that the Iow sidewalls were built around 1983 and are therefore not original to the house.
He said they are concrete wrapped with plywood. Weitzel stated that the Commission approved a ramp for
this house for access of supplies on the east side near the rear a couple of years ago, and the ramp did have
Trex in it. He said the Design Review Subcommittee (DRS) did not find anything with the proposal that was
specifically outside the guidelines, except for the new material.
Maharry pointed out that the plan approved two years ago used the same material. Weitzel said it was used
on a side elevation and on a ramp that is removable, so it was somewhat different. Maharry said that the
stairs could be considered removable. Roffman said that what will be seen on the stairs will be fiber cement
board, and the flat plane itself will be made of Trex.
McCallum asked, regarding the material being so far unapproved, if it could be added to the approved list or
if it is unapproved because of national historical standards. Weitzel said the Commission just hasn't looked at
it before, and the guidelines require that anything new that is a substitute for wood or a similar, historic
material has to be approved prior to its use. He said the Trex is a composite of plastic and wood:
polyethylene and sawdust.
Weitzel said the material is not vinyl. He said it is actually millable, just like wood; it can be routed and drilled.
Weitzel said he thought it could also be painted. Terdalkar displayed the product website, and Weitzel read
that it readily accepts paint or stain, although neither is required.
Pardekooper said that this is a very good product, and he has used it a lot. He said if he had his choice
between Trex and green treated or another painted wood, he would choose the Trex any day. Pardekooper
said, however, that it is really about whether the Commission views this as an appropriate material.
Carlson read from under the 'Disallowed' column under Wood and then Wood Substitutes, "Substituting a
material in place of wood that does not retain the appearance, function, and paintability of the original wood."
He said the Commission probably has to determine that this is paintable, in addition to appearing to be like
wood, which it probably would from a distance.
Weitzel said that unlike other plastic materials, this is not that slippery, shiny, glossy stuff. Ponto referred to
the website display showing the evaluation of the material by paint companies. He said this is pretty good
evidence that the product will accept paint. Weitzel said the Commission could consider allowing it for
specific locations, such as for decks but not sides of houses. Maharry said it is essentially recycled material
and is a worthy product.
Burford asked if this product is similar to Tendura, which is a composite material that was approved by the
Secretary of the Interior.
Gunn said that this application would just approve the product for the stairs. He said that this is not a historic
porch floor. Pardekooper said that this would just be used on the tread. Gunn said he thought the Trex would
be fine for this project, but he did not want to see every historic porch with six-inch wide, round-edged decks.
MOTION: Maharry moved to approve a certificate of appropriateness for the proposed project at 906
East College Street, with the recommendation that the Trex material used for the stair treads be of a
Winchester gray color. Pardekooper seconded the motion.
Weitzel said that approval of this motion would make implicit the Commission's acceptance of Trex on stair
treads. Maharry said that, in his opinion, this would be similar to what the Commission approved a few years
Historic Preservation Commission Minutes
July 14, 2005
Page4
ago in that the stairs would be fairly removable if someone wanted to do so in the future. Roffman said that,
actually, the treads could just be replaced if someone wanted to do so.
Carlson said it is important for the Commission to be explicit in the minutes that approval of this would just
apply to stair treads and nothing else at this point.
The motion carried on a vote of 7-0.
1050 Woodlawn Avenue. Terdalkar said that this house is a non-contributing structure in the Woodlawn
Historic District. He said that proposed work includes the addition of a room and patio on the basement level;
a sunroom and screened porch at the first floor level; and a wood ramp as an entry way with a deck, and
removal, replacement, and/or installation of new windows and doors.
Farrant, the owner of the house, said that not much of the intervention would be visible, as most of the work
to be done would be interior work. She said that this is a non-conforming house and is the "orphan child" on
Woodlawn.
Weitzel stated that Sue Licht, the architect, discussed this project during the Design Review Subcommittee
(DRS) meeting. He said that Licht's concerns with doing anything but a simple ramp to the accessory door
would be the potential cost. Weitzel said that the ramp, door, and window replacement did not get into the
original application. He said the proposal is to remove the window, fill it in with material from the planter, and
add a door.
Weitzel said that this structure is a 1950s ranch but is an architect-designed ranch. He said that it has very
strong horizontal architectural features and integral planters and corner windows, which were part of that
time period, as well as broad eaves and bow hipped roofs.
Farrant said that the carport on the original plans for the house was never finished. She said that is why
there are now stairs that go nowhere. Weitzel said then that the area for the door, window, and ramp is
original to the house. Farrant said that is true as far as she knows.
Weitzel said there are several issues to discuss. He stated that the DRS did not see anything that was
specifically out of alignment with the guidelines but did discuss whether the planter was an integral,
significant part of the house or whether the window is a significant, determining feature of the house.
Farrant said that replacing the window with the door is integral to the plans. She said that this is a small, two-
bedroom house. Farrant said that what was planned to be a carport is wasted space, as it is tagged onto the
kitchen and is not very warm because it is on a slab. She said the goal is to make an entrance there to a
utility room so that part of the kitchen would be more valuable space.
Weitz. el said Licht had pointed out that for the most part on the house, the windows are vinyl replacements
from some time in the last ten years, except for the windows on the back, which are very large, set picture
windows. Farrant said that most of the windows are original, which is one of the problems. She said the
original windows have lost their seals. Farrant said that there are only two replacement windows and then
the large slider. She stated that the original windows have deteriorated and will all be replaced.
MOTION: Maharry moved to approve a certificate of appropriateness for the project at 1050
Woodlawn Avenue, as proposed, based on the facts that it doesn't further detract from the historic
district, it doesn't create a false sense of historic character, and it is compatible with the style and
character of the non-historic property.
Maharry said this is a non-historic property because it was less than 50 years old when the Woodlawn
Historic District was designated. Ponto read from page four of the guidelines, "Non-historic buildings are
buildings constructed after a district's period of significance and were less than 50 years old at the time the
district was designated."
Weitzel said the map lists the property as non-contributing. Gunn said that no one on the Commission thinks
this property is contributing. He said that whether or not this is historic is still debatable, but in this case it
may not matter.
Historic Preservation Commission Minutes
July 14, 2005
Page 5
McCallum seconded the motion.
Weitzel said that the points made in Maharry's motion are valid. He said it does not change the district to
change this one particular house, as long as it is not such a horrifying ugly obstruction to the rest of the
neighborhood that it becomes obvious.
Carlson said that, in terms of design, he said he thinks it a little odd to have one wall plane with stone on one
side and wood lapped siding on the other. He said that is the only stylistic thing that he might question about
the proposed addition.
Gunn said that he is comfortable with this application and would be in favor of approving it.
The motion carried on a vote of 6-1, with Carlson voting no.
426 Grant Street. Terdalkar stated that this is a contributing structure in the Longfellow Historic District. He
said the application is to install pipe railing for safety.
Weitzel reminded the Commission that any steps that are over four risers high have to have a safety railing
by code. Seaman said he plans to install a simple, black pipe railing. He stated that the wrought iron railing
that he previously requested was disapproved by the Commission several weeks ago.
MOTION: McCallum moved to approve a certificate of appropriateness to allow a simple pipe railing
at 426 Grant Street. Maharry seconded the motion. The motion carried on a vote of 7-0.
420 South Lucas Street. Terdalkar said that this is a contributing structure in the Lucas Governor
Conservation District. He stated that the application is to replace the roof on both structures on the property.
Terdalkar said the house in the rear has metal roof. He said the certificate of appropriateness requirement
was triggered because this is a multi-family structure.
Weitzel said that the owners of the property received some misinformation. He said the owner called and
found out that a permit was not needed to redo the roof of what was assumed to be a single-family house.
Weitzel said it was then determined that this is a multi-family house so that a permit was required. He said
that half the work was done by that point.
Contractor said that he looked as the association guidelines and paperwork, but it never mentions roofing,
although it mentions windows, siding, etc. Weitzel said that apparently a permit is now required for roofing a
multi-family structure. Contractor stated that anything with more than two units requires a permit.
Contractor said the rear building has a lot of rust problems. He said the front building is asphalt-shingled.
Contractor said the buildings are sided alike, and the owners would like to have them shingled alike. He said
the owners want to use architectural shingles to make the buildings look better.
Weitzel said the DRS agreed that the existing roof is damaged. He said it is not something the Commission
usually covers in the guidelines, except the original material for the house, which is wood shingles, is
recommended. Weitzel said the DRS would accept asphalt shingles that look like wood shingles as a
substitute. He said the application states that weathered wood is the color, so that would match well with the
weathered shingles. Weitzel said that the DRS recommends approval.
MOTION: Ponto moved to approve a certificate of appropriateness for the roofing project at 420
South Lucas Street, as proposed. McCallum seconded the motion.
Gunn said the guidelines are not clear about whether or not it is okay to tear off one of these metal roofs that
was added on on top of a saw and shingle roof and put back on asphalt shingles. He said that at times the
Commission has thought it was acceptable, and other times the Commission has thought it was not
acceptable. Gunn said he feels it is probably better to tear off an unoriginal, metal roof and put on good
asphalt shingles, as opposed to requiring the reinstallation of a metal roof, which is not original anyway.
Weitzel said that because this is a deteriorated [as per the applicant], non-functioning component of the
house, the Commission will allow it to be replaced; whereas a perfectly intact roof might require more
discussion.
Historic Preservation Commission Minutes
July 14, 2005
Page 6
The motion carried on a vote of 7-0.
Contractor recommended that it be added to the paperwork [guidelines] that this type of project needs to be
brought to the Commission.
Minutes for June 30, 2005.
Because there were no amendments to the Commission's June 30, 2005 minutes, Weitzel said they would
be filed as written.
OTHER:
Terdalkar stated that the owners of 422 Brown Street want to use two of the four existing non-operable
windows on the front porch for egress. He said the owners contacted him to enquire about this revised
proposal after a certificate was issued for window installation on the east and west facades as approved by
the Commission in the previous meeting. Gunn said he does not really like that idea and that the outside
windows of the pairs would then not match the inside windows of the pairs. He said it is actually better and
probably no more expensive to put the egress windows on the sides of the porch, because on the front, the
owner will mess up one window trying to get the other one out. Weitzel asked Terdalkar to let the owners
know that the Commission is leaning toward not approving such a change.
Maharry asked if an appeal to the Board of Adjustment has been made regarding the denial of vinyl siding for
946 Iowa Avenue. Terdalkar said that he has not yet received any appeal.
Maharry stated that last year the Commission approved a porch reconstruction for a building on the corner of
Dodge and Washington. He said the skirting was part of that approval. Maharry said the skirting has not yet
been done after one year and is therefore not in compliance with the certificate of appropriateness.
Weitzel said the Commission can ask HIS to inspect the property and issue a citation. Maharry suggested
that a friendly letter be sent first to remind the owner of his obligation to complete the project and, failing that,
that HIS be contacted. Pardekooper said there may be some litigation with regard to that property and also
suggested sending a friendly letter. Weitzel asked Terdalkar to look into the matter.
McCallum distributed a letter to the Commission. He said that while he is not directing his comments to
Terdalkar, he said he expected a little more from planning staff regarding an interactive process between the
Commission and planning staff regarding the zoning code rewrite. McCallum said that the zoning code hasn't
been submitted to the City Council yet so that the hearing process for the Planning and Zoning Commission
to receive feedback is not yet closed.
McCallum said that recognizing that he may be the only advocate on the Commission for these changes like
what he is calling "the Des Moines model," he is a little frustrated when there is an attempt to not even
discuss it. He said that he has the impression that the attempt at stifling debate is not coming from anyone
on the Commission, it is coming from planning staff. McCallum said the City website lists the job description
of Commission members as making recommendations to zoning. He said it is appropriate for the
Commission to do that.
McCallum said he was disappointed with what Planning had presented with regard to historic preservation
and was expecting more of a consultative type thing. He said he wants to dialogue with representatives of
the Planning and Zoning Commission and Planning staff. McCallum said the hearing is not over until the City
Council votes.
Maharry said the history of how things work with City government shows that people don't show up at the
Historic Preservation Commission meetings, they don't show up at the Planning and Zoning Commission
meetings, but they show up at the City Council meetings. He said he thought that people would line up when
it gets to the City Council level and say that's great, but this is what else I would like to do. Maharry said a
strategy would be for McCallum to go to pro-preservation City Council members, possibly Regenia Bailey
and/or Bob Elliott or others, and have them advocate for his proposal.
Historic Preservation Commission Minutes
July 14, 2005
Page 7
Weitzel asked Maharry if he recalled discussing what was going on with the new zoning code at a
Commission meeting. Maharry said the Commission didn't discuss everything that was or wasn't going to
affect historic preservation. McCallum said that Shelley McCafferty discussed this briefly and alluded that
there would be more feedback later.
McCallum said the zoning code revision is only done every 20 years, so there should be open dialogue
between the citizens and the government regarding how we want to shape the community. He said he did
not see much progressiveness in the proposed zoning code.
McCallum said he is just asking to hold the local government accountable. He said he would like to have a
dialogue. McCallum said his idea is just one of many that could be out there that might answer some
questions and issues. He said he did not feel that the Commission has been engaged to address the part of
the zoning code that it is concerned with.
Gunn asked whether the Commission has formally discussed McCallum's ideas and made a
recommendation. He asked if it was discussed at a meeting when he was not present. He asked whether
the Historic Preservation Commission has taken a position on McCallum's zoning incentive ideas.
Weitzel stated that the Commission has not taken a position on it or discussed it formally.
Gunn stated that since the Historic Preservation Commission has not discussed these ideas or taken a
position that planning staff cannot be blamed for ignoring the Commission. He asked if the Commission was
planning to discuss McCallum's ideas at tonight's meeting.
Commission agreed to a discussion of these ideas.
McCallum said that the Des Moines model is for all historic districts, but he modified it to just include primarily
multi-family zones in historic and conservation districts. He said it would therefore primarily include the
College Green District, the College Hill Conservation District, and the Lucas Governor Conservation District
but would exempt the single-family residential zones in College Hill. McCallum said he could see this having
the most dramatic effect in the College Hill Conservation District. He stated that Iowa Avenue could be an
area of opportunity for this type of thing.
McCallum said he defines this as multi-family zones only, in historic districts. He said it would therefore apply
to RNC-20 and RM-44 zones. McCallum said that if this displaced anything, it would be rooming houses and
that type of activity. He said that what he would really like to see is the creation of a balance in these
neighborhoods.
McCallum said that because this is an ownedoccupied type zoning model, there won't be hundreds of people
rushing in to do this. He said it will be specific types of people who are generally not attracted to the
downtown area but are looking for something unique. McCallum said that this is really the Peninsula Model in
a historic district.
Maharry pointed out that the way this is worded geographically, it would favor McCallum geographically,
because he is there. He asked McCallum how he would get away from people pointing out that this is
proposed by someone who will be affected by it. McCallum said he is something of an advocate, so he would
express that bias. Maharry said there will be the impression that this is creating a City policy to suit one
person.
Burford asked about the potential for defining the boundaries a little differently. She said there are some
older buildings that are endangered around the courthouse and down to the railroad tracks. Burford asked if
this could be defined to include the new perimeters of the ever-expanding downtown area to include those
areas and make it a much more flexible community.
McCallum said those are primarily multi-family zones, but they are not in historic districts. Weitzel said it
might be just as good to include these other areas, because it would still be an incentive for people to use old
buildings to keep them intact, rather than tearing them down. He said that a lot of the designated districts are
in smaller zones. McCallum said he restricted this to the historic and conservation districts based on
anticipated resistance, to say that the City could try it here first.
Historic Preservation Commission Minutes
July 14, 2005
Page 8
Gunn said he thinks there would be a lot of resistance to this. He said he was on the Commission during four
rezonings, and the whole pitch was that preservation works best when the underlying zoning is consistent
with the architecture one is trying to preserve. Gunn said that almost everything this concerns is single-family
residences. He said that is the way they were built, and if was a single-family zone, then it would be easier to
preserve those districts if it was consistent with single-family dwellings. Gunn said this proposes something
that is against the built historic properties.
McCallum said that what he is talking about is a live-work concept. He said it is an owner-occupied type
business, where one could live upstairs and have a business on the main floor. Weitzel pointed out that a
cottage industry is permissible in the RS-8 zone anyway.
Maharry said that the type of businesses described are the ones that are open from ten to five. He said they
seem to be non-intrusive type businesses. Maharry said that Gunn has a good point about the original use
but said that a large percentage of houses is now being used as rentals and not for the original use. He said
he would rather have the house be a business than a rental, because then owners will put money into it a
little bit more.
McCallum said he thinks that the City is ripe for this. He said that a review process could also be
incorporated into this so that there is some balance, and it could be more site specific as to whether the
business is appropriate to each building setting.
Maharry said that doing this on a case-by-case basis would lead toward a potential "playing favorites" bias.
He said the Commission has guidelines that are published for everyone to see, and putting guidelines into
this idea would be helpful. Maharry said part of the reason staff is reluctant to look at this is that if this went
forward, staff would have to think about ramifications. McCallum said if the Commission endorses something,
then it would go to the next level, and there would be a lot of hashing out and so forth. Maharry stated that
what has gone forward to City Council has been pored over by the lawyers, and this has not been.
McCallum said the attorneys have worked this out for the Peninsula Project. Pardekooper asked if there
were any examples, besides the Peninsula, of this idea. He said that the Peninsula Project is not working
well. Pardekooper asked if there is a good example of an owner-occupied business that actually works well.
Pardekooper said that he thinks this is a good idea, but one needs to consider everything that will be brought
against it. He said it will be asked if these neighborhoods will be able to support the overflow traffic
associated with these businesses. McCallum said that these are primarily multi-family zones. He said that
mostly college students live in these areas, with few exceptions.
Weitzel said that Commission members are not necessarily against the idea but said that there are real
issues here that need to be discussed. McCallum said that is why he brought up having an interaction with
planning professionals and the Planning and Zoning Commission.
Weitzel said that Karen Howard has pointed out that any time after the zoning code goes through, there will
continue to be modifications made to it. Weitzel said that perhaps the Commission needs to work on this but
not insist that it happen this year and then develop it over a longer term.
McCallum said he is just asking to meet with planning staff and the Planning and Zoning Commission.
Weitzel said that they are so busy with everything else right now that they may be resistant to this. McCallum
said that they are the ones pushing this before the City Council and saying that public comment has to occur
now.
Weitzel stated that code review is something that happens periodically. Terdalkar said that there will be
another review for amendments, and citizens can still go before the Planning and Zoning Commission, which
is still getting comments.
Maharry said the other proposal to eliminate what happened on Iowa Avenue, where a bungalow was torn
down to make two five-bedroom apartments, and the fact that the zoning code does not change or even
address that is more important. He said that could continue to happen throughout the north side, and there is
nothing the Commission could do about it. Weitzel said that might be more of an issue right now, even
though rebuilding the infrastructure and the interior of the City is a good idea.
Historic Preservation Commission Minutes
July 14, 2005
Page 9
McCallum stated that the public hearing is right now, and there is a dialogue going on. He asked if the
Commission is going to be part of that dialogue and be interactive as a Commission. McCallum said that
apparently the answer from planning is no, and he is disappointed in that.
Gunn said that basically, everything the Commission does is in its guidelines; the rest of the code is just
procedural. He said McCallum is talking about zoning and is asking the Commission to change rather
dramatically what it does. Gunn said that is okay, but McCallum is asking for some pretty significant changes
from the Commission's perspective, because everything the Commission has done is by landmark or by
district.
Gunn said that when a landmark is designated, it is pretty clear, but when a district is designated, the
guidelines are written, and that is what the Commission has; the guidelines that it writes. He said that
McCallum is now asking the Commission to somehow become zoning people, changing the underlying
zoning, rather than doing what it has done in the past. Gunn said this involves an entire new area, and that's
fine if the Commission is strongly behind it, but it would definitely be a change in what the Commission is
doing.
Burford said that the house on the corner of Church Street and Linn Street was demolished for a parking lot.
She said there was nothing anywhere to say that the house should be saved. Gunn said the Commission
knew about it but had no say, because the property was not a landmark and was not in a district.
McCallum said that zoning affects what the Commission does in the sense that it dictates what is going on in
the marketplace. Maharry said that McCallum obviously proposed this because he believes it is pro-
preservation and will encourage people to keep up their structures. He said that the other way the market
could go is if the market drops out of the rental business, people might fix these houses up to be single-
family homes again, and that might be the Commission's first priority.
Weitzel asked if there is a demand for this type of thing and if people will really take advantage of it. He said
that right now this can be done in the RS-8 zone, but there tends not to be too many because of parking
requirements. Maharry said that currently, if someone wants to have an owner-occupied business, he can
apply for a special exception. McCallum said he believed that the only special exceptions that are allowed
are the ones that are defined in the code and specified as a special exception use for the particular zone.
Weitzel said that the new code is going away from those rote lists and trying to make it more general so that
creative things can be done. He said that using the special exception standards, a lot of what McCallum has
proposed would be allowed by the new code. Weitzel said that the special exception language is pretty
broad.
Pardekooper suggested asking Karen Howard or other planning staff to come to a Commission meeting so
that members can ask specific questions. McCallum said that what he really wants is a dialogue with
planning staff and someone from the Planning and Zoning Commission. Maharry asked McCallum if he has
attended a Planning and Zoning Commission meeting. Maharry replied that he has attended the meetings
and has presented two proposals and now has this one in front of the Historic Preservation Commission.
Weitzel said that the Historic Preservation Commission doesn't do zoning and doesn't know zoning and does
not have experts in that. McCallum said that is why he would like to have a meeting. Weitzel said that
McCallum has brought up issues that are broader than historic preservation and that are probably applicable
to multiple zones throughout the City. He said that makes it difficult for the Commission to be the group that
says something has to be done.
Maharry agreed that the Commission's main consideration should be whether something will help historic
preservation in Iowa City. Weitzel said that McCallum's ideas have a lot of merit and he should pursue them,
but the Commission is not the forum for them.
McCallum said the Commission's job description on the website says that the Commission should be
interacting with other commissions, where appropriate. He said that the zoning code is rewritten once in
twenty years and has applications to what happens to historic structures in the City. Weitzel said that the
phrase "where appropriate" is the issue here, which the Commission will have to decide, and he would offer
that it is not in this case.
Historic Preservation Commission Minutes
July 14, 2005
Page 10
Maharry asked if the Commission wanted to consider sending a letter to the Planning and Zoning
Commission stating that the Commission did not feel like it had a chance to add to the zoning code. Weitzel
agreed that would be appropriate if the Commission had specific proposals to discuss.
Gunn said that it is good that McCallum is putting these ideas forward, but he did not hear the Commission
behind this. He suggested that McCallum propose this as a citizen and as an informed person. Gunn said
that he would not be on the bandwagon with this proposal.
McCallum said that he appreciated the input but added that there was not a formal presentation or
discussion by planning staff of what was going forward. Weitzel said there were four or five public forums for
discussion of the zoning code. He said that staff did not go discuss it with every commission, however.
Terdalkar said there was a presentation in April, relating to historic preservation issues only, and only ten
people came to the presentation.
McCallum asked if the Commission felt inclined to ask for a meeting with representatives from the Planning
and Zoning Commission to talk about these types of things. Maharry said that he felt that at any time the
Commission could go to the Planning and Zoning Commission when the consensus is to ask for change. He
said that if the Commission has voted on something and feels it is important to change the code, the
Commission could put together a presentation for the Planning and Zoning Commission.
Weitzel recommended that the Commission organize its ideas into a presentation. He said that McCallum
would need to be willing to have the Commission take his idea and let everyone have input. McCallum said
he agreed. He asked if there was a consensus for the Commission to meet with the Planning and Zoning
Commission at the time it is rewriting the code. Weitzel stated that the planning staff has said that zoning
code revisions are always on the table.
Maharry said that the preservation awards would be held on Wednesday, August 3rd at 5:30 in Meeting
Room A of the library. He asked for volunteers to help with replenishing refreshments, and Weitzel and
Ponto volunteered.
Ponto said, regarding the roof situation, the Secretary of the Interior Standards recommend maintaining roof
material: slate, wood, clay, tile and metal and so on, and not recommended is stripping the roof of sound
historic material such as slate, clay, tile, wood, or architectural metal. He said the important point is that the
metal roof was not original.
Terdalkar displayed an e-mail regarding a house on Lucas Street and whether or not their home had been
designated a landmark. He said that it was the summer house of General Hoxie, who was an Army Corps
Engineer with his wife Vinnie Reams, who was the sculptor for the bust of Abraham Lincoln in the US
Congress.
Weitzel asked if the Elizabeth Tate house at 914 South Dubuque has been named a landmark. He said that
the curator of the Johnson County Historical Society has said that the building should be a landmark,
because of the significance of Elizabeth Tate. Terdalkar said that the structure is a multi-family conversion.
Regarding the Hoxie/Reams house, Weitzel asked Carlson for an opinion as to how much alteration would
be too much. Gunn said that the porch on the house is gone, it has been sided, and the front stairs are
different.
Weitzel asked if anyone would be interested in working on the landmark designations for these houses.
Carlson said he could work on the designations but could not do so right away.
ADJOURNMENT:
The meeting was adjourned at 9:40 p.m.
Minutes submitted by Anne Schulte
s:lpcd/minuteslHPCI2005107-14-O5 doc
Historic Preservation Commission
Attendance Record
2005
Term
Name Expires 1/8 1/13 2/10 2/15 3/10 4/14 4/28 5/12 5/26 6/2 6/9 6/30 7/14
M. Brennan 3/29/08 .................... X X X X X X O O/E
R. Carlson 3/29/07 ........ X X X X X X O/E X X O X
J. Enloe 3/29/06 X X X O O X X O O O O/E O/E O/E
M. Gunn 3/29/07 O/E X O/E O/E X X X X X X O/E X X
M. Maharry 3/29/08 X X X X X X X .................... X
M. McCallum 3/29/06 X X X X X X O X X X X X X
J. Pardekooper 3/29/07 O/E X X O O O/E O O O O O X X
J. Ponto 3/29/07 X X X X X X X X O/E O/E X X X
A. Smothers 3/29/05 O/E O/E X X X ................................
J. Weissmiller 3/29/06 O/E O/E O/E O/E O/E O/E O/E O/E O/E X X X O/E
T. Weitzel 3/29/08 O/E O/E X X X O/E X X X X X X X
Key:
X = Present
O = Absent
O/E = Absent/Excused
NM = No Meeting
.... - Not a Member
MINUTES
PLANNING AND ZONING COMMISSION DRAFT
JULY 6, 2005
EMMA J. HARVAT HALL
MEMBERS PRESENT: Don Anciaux, Ann Freerks, Beth Koppes, Wally Plahutnik, Dean
Shannon, Terry Smith
MEMBERS ABSENT: Bob Brooks
STAFF PRESENT: Jeff Banks, Mitch Behr, Rick Fosse, Bob Miklo, Sunil Terdalkar
OTHERS PRSENT: Pat Edber9, Tom Gelman, Steve Gordon, Mark Hingtgen, Joe Holland,
Scott Pottorff, Brad Ruhland, Deborah Segaloff, Glenn Siders, Duane
Staskal, Mark Winkler, Clifton Young
RECOMMENDATIONS TO CITY COUNCIL:
Recommended approval, by a vote of 6-0 (Brooks absent), REZ03-00019/SUB03-00024, a rezoning
from Interim Development - Residential Single-Family (ID-RS) zone to Sensitive Areas Overlay - Low
Density Single-Family (SAC-5) zone and preliminary plat of Cardinal Ridge, an approximately 92-acre,
93-1ot, residential subdivision located west of Kennedy Parkway, subject to necessary easements and an
escrow for the extension of a standard 8" sanitary sewer to the south property boundary and a good faith
effort for construction traffic to use alternative routes to Kennedy Parkway where possible.
Recommended approval, by a vote of 4-2 (Koppes and Freerks voting no, Brooks absent), REZ05-
00003, a rezoning from Intensive Commercial (C1-1) zone and Medium Density Single-Family Residential
(RS-8) zone to Community Commercial (CC-2) zone for property located between North Dodge Street
and Dodge Street Court, east of Conklin Lane subject to a Conditional Zoning Agreement limiting
commercial access to Dodge Street Court to an exit drive only for a financial institution and the conditions
recommended in the staff report.
Recommended approval, by a vote of 6-0 (Brooks absent), REZ05-00008/SUB05-00012, a rezoning
from Interim Development Single-Family Residential (ID-R5) zone to Low Density Single-Family (RS-5)
zone and a preliminary plat of Galway Hills Part Four, a 29-1ot, 10.41-acre residential subdivision located
on Galway Drive.
Recommended approval, by a vote of 6-0 (Brooks absent), REZ05-00009, a rezoning from Factory-Build
Housing Residential (RFBH) zone to Planned Development Housing-High Density Single Family (PDH-
12) zone to allow the development of 30 multi-family dwelling units and 9,000 square feet of commercial
space for property located west of Heinz Road subject signs being limited to those permitted in the CN-1
zone and preservation of existing trees where possible.
Recommended approval, by a vote of 6-0 (Brooks absent), SUB05-00009NAC05-00005 a vacation of a
portion of unimproved Olde Oak Lane and a final plat of MWD Davis Addition, a 14-1ot, 50.04-acre
commercial subdivision located north of Highway 1, west of Highway 218.
A. Call to Order
Anciaux called the meeting to order at 7:30 p.m.
B. Public Discussion of Any Item not on the Agenda
No discussion.
C. Rezoning/Subdivision Items
1. REZ03-000'Ig/SUB03-00024 Discussion of an application submitted by Southgate Development Co.
to rezone approximately 92 acres from Interim Development Residential (ID-RS) to Low Density
Single Family - Sensitive Areas Overlay (OSA-5) for property located west of Kennedy Parkway and
east of Camp Cardinal Road. Concurrent with this rezoning, the applicant has requested a preliminary
plat of Cardinal Ridge, an approximate 92-acre, 93-1ot single family residential subdivision.
Planning and Zoning Commission Minutes
July 6, 2005
Page 2
Miklo said the commission asked several questions at the June 16 meeting the he would address.
Regarding whether the properties north of Cardinal Ridge are in Coralville or Iowa City, the revised
City limit boundary shows two parcels of a total of approximately 30 acres within the City limits which
will require sanitary sewer service, one owned by the University and one owned by another individual.
Traffic counts have been conducted on Kennedy Parkway and preliminary results are available. One
of the counters was malfunctioning, so further counts will be conducted. Counts done in 2003 showed
555 trips per day near Butternut Lane, and 978 trips per day near Melrose Ave. 2005 counts showed
817 trips per day near Butternut Lane and approximately 1000 trips per day near Melrose Ave.
Shannon arrived at this point.
Miklo said the estimate generally used by the City in subdivisions is seven trips per day from a single-
family home, based on surveys in Iowa City. The national average is 10 trips per day. Based on the
86 homes in Walnut Ridge in 2003, a traffic count of 978 at the entrance indicates an average 11.37
trips per day, which is higher than national average. There were homes under construction at the
time, which might account for the higher number, and there might be other factors specific to this
subdivision. Using the higher number, traffic for both Walnut and Cardinal Ridges, upon completion,
is estimated to include 2205 trips per day. City secondary access guidelines indicate a threshold of
2500 trips per day before secondary access should be considered. Therefore, even though traffic at
Walnut Ridge is higher than typical, upon completion of both subdivisions, the traffic produced by
both is not expected to exceed the secondary access threshold designated by the City.
Miklo pointed out that there will be secondary access when Kennedy Parkway is extended to Camp
Cardinal Road, as well as when it is extended to link up to Camp Cardinal Blvd, currently under
construction. The traffic counts confirmed there is an issue with speeding motorists on Kennedy
Parkway, with speeds approaching 37-40 miles per hour during both 2003 and 2005 counts. He said
there might be some things the City can do to improve enforcement or increase traffic calming.
Miklo also noted that the Walnut Ridge subdivision developer was granted a waiver of the full
sidewalk requirement because of the intended rural character of the development. Sidewalks were
built only on one side of Kennedy Parkway, and the Homeowners Association has the option to
develop a trail network to supplement the sidewalks. There are three options for increasing sidewalk
availability. One is for the City to install the sidewalks and assess the adjacent property owners for
the costs incurred. The second is to have the Homeowners Association fund installation. Third, the
property owners could lobby the council to include sidewalk installation in the Capital Improvements
Program.
Miklo reported that the revised plat corrects the technical deficiencies and discrepancies noted
previously, and includes a mitigation plan that addresses erosion control. Another concern was the
extension of sanitary sewer to the adjacent properties, which Director of Public Works Rick Fosse can
address.
Fosse reported the policy requirements indicate sanitary sewers need to be extended to the boundary
of the subdivision and beyond as necessary to provide service to adjacent properties. This is to allow
further development of adjacent properties, and prevents land locking future developments away from
essential services. Installing sewers at future dates requires access to and control of the properties,
either by ownership or easement. Retrofitting these services after construction is completed can be
disruptive to the neighborhood. He noted this situation is unusual, but not unique. There are tributary
watersheds on three of the four sides of the subdivision, so sewers are needed in all three directions.
Also, there is a large band of undevelopable land along the southern edge because of the sensitive
areas. It is important to provide sewer service for each of the watersheds.
Anciaux asked if sewer lines mainly follow topography. Fosse said yes. Since there are three
watersheds from the south, one sewer could be placed strategically to serve all three. A sewer line
could be placed later, but the issues to be addressed are securing funds and potential disruption to
the neighborhood after the houses are built. Anciaux asked if there was only one possible layout for
the sewer, mainly the one to the north. Fosse said there are a number of ways to lay it out in this
case, if the route is chosen well. Miklo said a route is proposed on the plat.
Planning and Zoning Commission Minutes
July 6, 2005
Page 3
Anciaux asked how much land to the south could be developed. Fosse said there is a ridge with three
sub-watersheds. One sewer could serve the area, if placed strategically in the middle. Alternately, all
the drainage could be sent south, depending on how it is developed and graded. That alternative
would require access to an intervening property that is not in their control. Without sewer access from
the north, the parcel to the south would be land locked. Smith asked if a sewer or blanket easement
would take care of the land locking issue. Fosse said yes, but not construction of the sewer.
Anciaux asked where the ridge is located. Fosse said it is just off the map to the south. Anciaux
asked how much land would be served by the sewer going to the north. Miklo said the two properties
consist of approximately 30 acres to the north. Anciaux asked how much of the land lies north of the
ridge. Miklo said approximately 25 acres. Fosse said it would be possible to take it all entirely to the
north.
Koppes asked for clarification about land locking of the properties, which would not have access
regardless unless the University gave permission. Fosse said the City has taken sewer across
University property in the past. That was initially a problem with Walnut Ridge, and the City did a
project to bring sewer across undeveloped property. Shannon asked if this is a new policy or if it only
applies to certain situations or developments. Fosse said it has been in effect for more than 21 years.
Situations in the past may have involved going through a piece of undeveloped property, but in the
case of abutting developed property, it is reasonable to have sewer extend to the property line.
Smith noted that the north and south areas are separate issues. Regarding the policy as it relates to
future development, he asked for clarification in the northern section across outlot G, and why the
sewer should be done now versus when the parcel is developed and goes through the rezoning and
platting process. Fosse said there is some flexibility on when it is done, as long as a plan is in place
to work it in at a later date. Then it would work into the new development. Freerks asked if that is how
payment factors in, such as escrow. Fosse said escrow is more applicable for the south end, where
no future development will trigger installation of sewer. There needs to be an obligation that would run
with the land, written into the legal documents.
Fosse added that there have been cases where the sewer extension is missed, such as one of
Southgate's adjacent developments where the sewer was not extended across a lot to continue in the
drainage area. That is a contributing factor that led to the construction of a lift station in the next
subdivision. Such a project involves extra expense for the developer, and long-term expense for the
City to maintain the lift station, such as energy and weekly maintenance costs.
Smith asked for further clarification about the policy. It seems there is latitude for sewer in the north
area, which can be done later. Behr said in the north, an easement would be put in the legal papers
with the preliminary plat, stating that the buyer must put in the sewer. Koppes asked what would
happen if the land was not developed. Behr said that is the risk that remains. Smith confirmed that the
situation is the same for the north in that case, that it is land locked, no sewer reaches the area, there
is undeveloped land between their parcel and Walnut Ridge. So the gap would be narrowed, but the
loop would not be closed in this instance. Behr agreed.
Anciaux asked for confirmation that the southern area would best be covered by fees or escrow
instead of construction. Fosse said yes, since it is hard to determine what line would serve it best until
development plans are submitted. A blanket easement and payment for the cost of installing the
sewer would best serve everyone's needs. Behr added that the difference between the two areas is
that the north one will get sewer when it is developed. However, the southern area does not have any
planned development, so there is more of a risk involved. Smith asked if a blanket easement of the
south parcel would be feasible, to prevent land locking for the benefit of a future developer. Fosse
said there is benefit also to the City, by allowing continuing development. However, retrofitting sewers
is unpopular even when in easements.
Plahutnik said the policy states sewer should go to property lines unless there is excessive cost to the
developer, or topographical issues. He asked if there is agreement that Southgate's cost would be
excessive in this case, and therefore would meet the criteria of the exception. Fosse said a
compromise would be to establish an escrow to put in a standard eight-inch sewer under regular
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July 6, 2005
Page 4
terrain. That would leave a gap in expense, to be covered by the developer, but would not be an
excessive cost. Smith asked how long the escrow would last. Fosse asked whether it is possible to
put a time limit on the escrow. Behr said it is possible, and it has been done in other circumstances.
Smith asked for clarification on what guidance is needed from the commission regarding the sewer
issues. Miklo said a motion would either be to require the sewer, or to waive the requirement with or
without conditions, such as an easement or escrow. Behr said it would be a modification or waiver.
The questions are first whether the sewers should be extended. If not, will an easement be required.
If an easement is required, would payment be required. It would be a modification or waiver to not
follow the subdivision.
Joe Holland, Southgate Development Co., addressed traffic concerns first. He said bringing
construction vehicles in from the west is not practical, partly because the build-out will be from east to
west, and also because of the quality of Camp Cardinal Road. Camp Cardinal Road will be improved
to the north property line, but beyond that is a gravel road and does not accommodate access for
construction or other vehicles. Particularly when the road is soft, there is potential damage to the
gravel areas of the road, which would be a detriment both to the cities and the residents who live on
it. Though effort will be made to use that road as much as possible, the only practical access will be
through Walnut Ridge and across Kennedy Parkway.
Holland said in December 2001, an agreement between Coralville, Iowa City, and Southgate, which
included a sanitary sewer concept plan, used Kennedy Parkway as the dividing line between the two
cities along a ridge. Natural gravity drainage north of Kennedy Parkway is to the north, and natural
gravity draining south of the parkway is drain to the south. In spring 2005, Iowa City and Coralville did
severance and annexation, so everything north of Kennedy Parkway is in Coralville, while everything
south of it is in Iowa City.
In the case of this parcel of land, sewer will be run uphill. That is why a lift station is being built to
counter gravity in the drainage area. The north part of the land is part of Cardinal Ridge. Sewer needs
there will be driven by later development needs. Southgate has no objection to installing sewer in the
north area as needed when the time is right. That area is reserved for future residential development,
and that would be a more appropriate time to determine where that sewer should be located. The
location will be driven by the development plans, and Southgate is willing to enter into an agreement
committing to extending sewer to the property lines in the north as it develops.
Regarding the south end, Southgate is willing to provide a blanket easement over everything on the
south end of the property for sanitary sewer service, wherever it is desirable and necessary. Since it
would be installed later, it might be disruptive to sensitive areas, but the degree of disruption is
difficult to estimate. Also, installation would only disrupt the south end, when the property is
developed in that area.
The ultimate question is who will pay for the sewer line. The City wants Southgate to pay for the $75K
value, either through direct installation or escrow. The sewer will only benefit that southern parcel.
Southgate would like the cost and location of the sewer to be left to the southern parcel property
owner at the time of development, while agreeing to provide a blanket easement. It is a matter of
proper timing and cost. He said the hope is that the Commission will approve the request, reserving
extension in the north until that area develops, and accepting the easement for the south.
Plahutnik asked for confirmation that Southgate does not want to build the sewer to the south
property line, and whether reading the policy as a requirement to extend to property line is incorrect.
Holland said not exactly, that the provision is discretionary. The requirements outlined by Fosse do
not apply in this case, since the area will not be land locked and existing development will not be
disrupted because of the direction the line will run. There is a provision in the ordinance that allows
the commission and the council to modify or waive the requirements. The blanket easement, as
opposed to installing the sewer itself, would be a modification.
Freerks said she agrees that the sewer is a requirement, and the request is for a waiver. Fosse said if
tributary watershed is served, it is necessary, but if not, then no. Behr said this should be treated as a
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July 6, 2005
Page 5
modification. Freerks asked why the time is not yet right for sewer. Holland said it has more to do with
proper placement within the site during development, so all interests are best served by waiting.
Freerks asked whether there would be a conflict if the north parcel owner would like to develop before
Southgate is ready to develop that parcel and bring the sewer through it to the north. Holland said
that is often an issue, Southgate wants to treat other owners well, and does not want to create
problems. Siders said Southgate is committed to putting in sewer at some point. Currently the
development is at preliminary plat. The sewer would be determined through the final plats, which may
not occur for several years, so it does not impact the parcel to the north at this time. Fosse said that is
accurate.
Anciaux opened public discussion.
Tom Gelman., 714 McLean Street, spoke on behalf of the Walnut Ridge Owners Association. He said
there are safety concerns with the proposed rezoning. The Interim Development Zone is based on
inadequate infrastructure, and the rezoning as proposed will be done without changing that
infrastructure. In particular, no new arterial streets with accompanying connecting streets are
planned. While statistically Kennedy Parkway can handle a little more traffic, this situation is unique
and poses some unique safety concerns that will only be aggravated by increased traffic. In addition
to lack of adequate sidewalks, there is higher traffic volume than expected, confirmed by the traffic
counts, as well as speed concerns. Both driveways and streets intersect with the parkway, the rolling
design of which invites speeding. No other routes exist to handle construction traffic or additional
traffic from the outlots after they are developed.
He said measures should be implemented to minimize traffic hazards potentially caused by the
increased traffic volume. That would mean thinking about the street system, and lack of arterial
streets, along with the timing and succession of the streets. He offered two alternate options intended
to accommodate the interests of both the developer and residents of the Cardinal Ridge and Walnut
Ridge subdivisions, and distributed a hardcopy explanation of the options. He explained that both
options involve changing the sequence of events involved in the development, such that Camp
Cardinal BIvd would be. completed before the subdivision is completed, which would accommodate
the increased traffic.
Gelman added that development of Outlots E and G may increase the traffic volume beyond the limits
cited by Miklo, where additional secondary access should be investigated. Right now, there is no
indication when the connection between Camp Cardinal Road and Kennedy Parkway will be
completed. Also, if the connection between Camp Cardinal Road to Kennedy Parkway is completed
before the boulevard is connected to Kennedy Parkway, it would create an arterial route from
Coralville to Iowa City through Walnut Ridge and Cardinal Ridge subdivisions. Both of his suggested
alternatives are intended to accommodate both development and safety concerns, and would require
a conditional rezoning agreement that modifies the sequencing of development activities.
Mark Winkle~, 124 Kennedy Parkway, said he is concerned that inadequate time has been spent
evaluating the impacts of this rezoning. The residents have learned that the big picture extends
beyond Cardinal Ridge to include condominiums and possible schools. He would like more
explanation about what the big picture looks like, what the ultimate traffic count looks like, and where
the assessment comes from. His concern is that with schools at both ends of the area, the traffic
count could change dramatically, and they are already above the national average.
Mark Hin(~t~en, 70 Alder Court, said his property abuts the subdivision. He said his children catch
buses on Kennedy Parkway, and they congregate along the parkway because of lack of sidewalks. At
the end of the street, the bus makes a three-point turn in order to turn around and exit the street. He
has real concerns about the safety of the children when the streets are connected and traffic includes
people driving to work, as well as the heavy construction equipment. He also would like better
explanation about what will be happening in the adjoining subdivision to prevent damage to the
natural gas pipeline.
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July 6, 2005
Page 6
Deborah Se.qaloff, 53 Burr Oak Court, said Walnut Ridge was attractive as a relatively quiet and
rural area that is still close to the City, though it really is not. She also expressed concern with
children waiting for buses on Kennedy Parkway, and also that the sidewalk is not contiguous, but
crosses the parkway at several points. She asked the commission to keep in mind that there are
children on the streets, and the traffic will be increasing, while at the same time the sidewalk situation
is not entirely safe.
Duane Staskal, 105 Kennedy Parkway, said he lives directly off of the parkway and has very small
children. There is no sidewalk on his lot, and no access to one nearby, so the children are in the
street. Every car has to pass his house to get out of Kennedy Parkway. He said he is also concerned
about the increase in traffic in the area.
Anciaux closed public discussion.
Freerks asked for an explanation of how traffic is planned for the future in that area. Miklo said Camp
Cardinal Blvd is slated to be completed in approximately a year, July 2006. It is planned as an arterial
street to connect Highway 6 and Melrose Avenue. Kennedy Parkway was designed as a collector
street, funneling traffic from local streets to Melrose Ave and west to the boulevard. Anciaux asked if
Old Camp Cardinal Road will connect into Kennedy Parkway. Miklo said yes, they will intersect. He
said there are plans to improve the road as the development progresses, but there are no plans to
improve the Coralville leg of the road. A series of additional minor streets are also planned for the
area.
Koppes asked if there was a report from the recent Parks and Recreation meeting. Miklo said no
decision has been made about whether land or fees should be dedicated, but details can be
determined in the final plat. Freerks asked if the traffic estimates include outlots E and G. Miklo said
no. Behr said the area could not be developed without a new plat being submitted. At that time,
secondary access needs can be reviewed and required. Miklo said the current concept plan shows 17
additional lots on outlot E in the main area, as well as some offsite to the west. Freerks asked if the
north would be higher density. Miklo said anything other than single-family would require rezoning.
Koppes asked the developer if they are committed to completing access to Camp Cardinal Road.
Siders said yes, the City required improvement to the north property line as part of the development.
He said he has concern with improvements because of the grade of the hill up to the property line.
Freerks asked what the timeframe is to extend Kennedy Parkway out to the new boulevard. Siders
said it depends on the infrastructure, particularly sewer, being extended in the new area. Freerks
asked if it would be a long time. Siders said that is unknown.
Plahutnik asked how quickly the road improvement would progress. Siders said sections would be
completed as the development progresses. Koppes asked why the connection to Camp Cardinal
Road was required. Miklo said if there is no connection, then all traffic would have to use Kennedy
Parkway and exit the area to the south. The connection would provide some relief for the parkway
and allow people to take a northern route. Koppes asked if there would be an increase in cut-through
traffic between Coralville and Iowa City. miklo said the new boulevard is designed for higher speeds
with limited intersections, and should be a more attractive route than Camp Cardinal Road through
the subdivision. Koppes noted there is a risk of opening the area to increased traffic from the
subdivision before the boulevard is ready. Smith said the plan is still in preliminary plat, and would
have to go through final platting before houses are constructed.
Plahutnik asked Gelman to comment. Gelman said that there is no indication when the connection
between Kennedy Parkway and the new boulevard will be complete. Cardinal Ridge and other nearby
areas could be completely developed before the connection is made. He said that is a zoning issue,
and a conditional zoning agreement issue, and that there should be a specified expectation about
when the connection will be complete. This is an opportunity to control development in accord with
traffic capabilities on the parkway.
Freerks asked if Southgate owns the property where the extension is proposed. Siders said
Southgate has control of it, but does not own it. Miklo said once the rezoning is approved, single-
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July 6, 2005
Page 7
family development on outlots E and G could go forward without any further zoning activity. There
would be an opportunity to apply secondary access guidelines at time of subdivision approval, but
indications are that traffic will not reach the threshold before then. Otherwise there have to be good
reasons to impose extra requirements. Anciaux asked if Old Camp Cardinal Road qualifies as
secondary access. Miklo said yes. Anciaux said it is unlikely that many people will cut through from
the north with the boulevard so close to completion. Smith said the subdivision is unlikely to be
completed within a year.
Smith asked for confirmation whether the traffic counts included projections for the outlots. Miklo said
the outlots were not included. Behr added that the outlots will have to be platted, and the secondary
access concerns can be addressed at that time. Smith asked if Camp Cardinal Road satisfies the
requirement. Miklo said yes, though quality is a concern. Freerks asked about construction traffic.
Behr said that use of alternate routes can be encouraged, but is not easily enforceable.
Freerks suggested that the Walnut Ridge subdivision explore ways to address their concerns with
sidewalks. Anciaux said that sidewalks should not be waived in the future. He asked if there was a
motion.
Behr said that if the recommendation will include sewer or other alternatives, it should be included in
the motion. Smith asked if there was consensus on the sewer requirement. There are three options,
one to ensure access rights, with easements in place. He considers that a requirement. The second
is consideration of timing and placement of the construction, given the intent to develop a final plat in
the future. That is less of a concern with the north end, as that would be addressed when it is platted
and developed. Construction is a concern in regard to development in the south parcel, due to
unknown locations, topographical issues, and unknown development. He hesitates to require
installation at this time due to extensive costs and burdens involved. The third point would be whether
to require an escrow fee to facilitate construction. Freerks asked if the discrepancies on the plat had
been resolved except for sewer. Miklo said yes.
Anciaux said the Commission's recommendations would not make everyone happy, but that the
recommendations will still need approval of the Council, which would be another opportunity to make
a case.
Smith asked if a dollar amount should be assigned to the escrow in the motion. Behr said no, only
designate a standard sewer cost. Smith asked whether a timeframe should be assigned to the
escrow. Freerks asked if having a timeframe and limit on an easement is often done. Behr said
typically a timeframe is not needed with an escrow. This situation is different because the developer
does not want the money waiting indefinitely. While it is possible to include a limit, it is not required.
Freerks said she is uncomfortable with setting a time limit. Behr said there are practical
considerations to keep in mind if the escrow is arranged without a time limit. Miklo suggested a
fifteen-year limit be considered in this type of situation. Koppes asked if the money would still be held
in escrow if development of all but one lot occurred, for example. Miklo said no, it would be addressed
when doing the subdivisioning to the south. Freerks agreed with an escrow for an eight-inch sewer for
fifteen years.
Koppes asked if anyone on the commission was interested in delaying connection of Camp Cardinal
Road until after Camp Cardinal BIvd is finished next year. Anciaux said he could not see the
development being completed before the boulevard. Freerks asked about limiting development in
outlots E and G until the connection is completed. Anciaux suggested waiting until the final plat is
submitted, then do another traffic study. Freerks asked staff to make a note to look into that when the
plats come through. Miklo said that subdivisioning for both outlots would come before the
Commission for review. Freerks asked to include a request in the motion for "best effort" to have
construction traffic use other routes. Behr said the request to use Camp Cardinal Road would be for a
good faith effort.
MOTION: Smith moved to approve rezoning and preliminary plat REZ03-00019/SUB03-00024 for
Cardinal Ridge with the required inclusion of easements and establishing an escrow account for a
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July 6, 2005
Page 8
single standard eight-inch sanitary sewer installation for the south property boundary, with a term of
15 years or until property build out to the south. Plahutnik seconded the motion.
Freerks asked to amend the motion to include a good faith effort for construction traffic to use other
access routes where possible. Smith and Plahutnik agreed with the amendment.
Behr said that if 15 years passed and the south property was not developed, the escrow would be
returned to the developer. If it develops and there is need, the money will be applied to the cost of the
sewer. Smith asked for confirmation that if the south property is developed and the sewer is not
served from the designated boundary, the money would be r~tumed in that circumstance as well.
Behr said yes.
Plahutnik said that Camp Cardinal Road is not a feeder st~;eet, so there is not a great deal of traffic,
but it will provide an outlet to Coralville. He noted that speeding is an enforcement issue, and
sidewalks need to be addressed either by the homeowners association or taken before the City
Council. He noted that the City will be growing and building all around that area in the future. He also
said the sewer has to go to the property boundary line unless compelling reasons are given to allow
otherwise. Freerks also recommended work on the sidewalks in the subdivision be done soon.
Anciaux said he would support the motion. There is always an interim period in development that
creates dissatisfaction.
The motion was passed on a vote of 6-0.
Freerks asked when the next council meeting is scheduled. Behr said July 19.
2. REZ05-00003 Discussion of an application submitted by Southgate Companies for a rezoning from
Intensive Commercial (C1-1) zone and Medium Density Single-Family Residential (RS-8) zone to
Community Commercial (CC-2) zone for property located between North Dodge Street and Dodge
Street Court, east of Conklin Lane.
Miklo said questions from the last meeting included whether the exit driveway from the bank could
open onto Conklin Lane rather than Dodge Street Court. He verified with a traffic engineer that it
could not, because there is not enough space for the standard 150 foot separation between a
driveway and arterial street. The space in this case is only 100 feet. Also, an exit at that point would
often be blocked by traffic waiting at the intersection. The only alternative to having an exit onto
Dodge Street Court in this case, since the City does not want an additional driveway onto Dodge
Street, would be to have an internal circulation system through the parking lot. That would require
redesign of the layout of the site, and might possibly reduce the number of parking spaces. The new
code will reduce the parking requirement, so the building square footage might not need reduction,
but that is unknown at this time.
Regarding an estimate of the amount of traffic generated if the area developed residentially, based on
the pattern of development nearby, assuming duplexes on the lots, an estimated 70 trips per day
would be generated onto Dodge Street Court. That is similar to what is being added based on the
apartments planned above the commercial. Regarding the bank traffic, national statistics indicate a
bank of this size with three drive-through lanes would generate 986-1233 trips per day. Since it would
be an exit only, half that traffic would be using Dodge Street Court, which would be approximately
493-616 additional vehicles. Surveys of local drive-through banks were also done, and the numbers
were close to the national average at 380-580 exiting vehicles per 10-hour business day.
Regarding whether the developer could be required to provide screening on the property to the south,
he spoke to the concerned property owner, who said she would consent to have trees planted on site.
She reiterated that she would rather not see a driveway across from her house.
The revised concept plan illustrates the screening wall, landscaping, and sidewalk locations that were
recommended by staff.
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July 6, 2005
Page 9
Miklo reported on that for drainage of the area, staff recommended the developer fund 50 percent of
the reconstruction cost of Dodge Street Court, including storm sewers. The City Engineer indicated
that the street drains to the east, so improving just one part of the street would not address the
drainage problems to the east. Complete reconstruction of Dodge Street Court around the corner
would be required, which would be a considerable expense to the City. The City Engineer said when
the plan is approved, they would ensure that the development itself drains to Dodge St. and not to
Dodge Street Court Also, in order not to increase the drainage problems to the east, the drainage
collected from the reconstructed Dodge Street Court should be directed across the development
instead of to the east. Anciaux asked if the development would make drainage matters worse. Miklo
said it would, unless the water is directed across the property. Smith asked about placing storm
sewers in that location. Miklo said the sewers would have to be released and the natural flow is to the
east.
Miklo said the City Engineer determined that an additional 10 feet of right of way is needed for the
sidewalk on Conklin Lane to accommodate a sidewalk and a turn lane, especially if the bank exit is
there. If the bank exit is not located there, then five or six feet is enough. The staff recommends
approval, with conditions addressing issues outlined in the June 16 staff report.. No further
information has been received on lighting or appearance of the building on the east side by the
residential zone.
Shannon asked why the property owners would not be assessed for improvements to Dodge Street
Court Miklo said assessing property owners for improvements is difficult. It could be proposed, but it
has rarely occurred. Koppes asked if it would have to wait for the Capital Improvement Plan. Miklo
said he is not sure, since it is a small segment. Anciaux asked if sidewalks would be on both sides of
the street. Miklo said yes.
Joe Holland, attorney for Southgate Companies, said the plan is good use of the site and an
opportunity for the City and area to have improvements. It is a good plan all around, since the City
would like improvement to Dodge Street Court, and he encouraged the Commission to approve it. He
said that in regards to the screening issue, the property owner was not concerned with lights and the
driveway on that side of her house, but simply did not want a bank to be located across the street
from her house. Not putting a bank there is not an option. However, the planned screening on the site
is better, and the property owner will not need to maintain it.
Freerks asked staff for confirmation that the property owner was against the driveway or the
appearance of a commercial area. Miklo reported the property owner said the headlights were not her
concern, but the appearance of a commercial building was. Because this is a driveway, it cannot be
screened, like the rest of the commercial development will be screened by the brick wall and
landscaping. Koppes said the proposal was to put trees of varying heights on the residential side of
the street to screen the driveway.
Koppes asked if the developer agrees with a conditional zoning agreement that if the bank is not put
in that location, then the exit driveway will not be put there either. Holland said yes, they would limit
an exit driveway to a bank only.
Anciaux asked how requiring drainage to go to the east would work. Miklo said it would be added as a
condition that the applicant provides a route for drainage from Dodge Street Court across their
property. Siders said he is not sure that it is physically possible to take drainage from Dodge Street
Court across their property, nor does he believe it is their responsibility. Anciaux asked how much of
the lot drains onto Conklin Lane. Miklo said most of it drains toward Dodge Street. He said the issue
is that the City would not be requiring improvement of Dodge Street Court unless there was
development activity. If development activity occurs and the street is improved, there is a good
chance that the drainage problem will be worse, which is why this question is being raised.
Behr said site plan design standards require that development make provision for drainage. This does
not apply to the street, just when the development comes in. This standard would not apply to the
street when there is a site plan. A CZA that includes street design for storm water drainage would
have to be done separately.
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July 6, 2005
Page 10
Anciaux opened public discussion.
Clifton Youn.q, 1124 Dodge Street Court, read a letter from Oscar Graham, a concerned resident
who could not attend. Concern is that the bank drive-through exit onto Dodge St. Ct, along with the
entrance traffic from the duplexes and proposed apartmetns, will increase activity and create a traffic
safety issue. Many children walk around and through the area because of camping at Hickory Hill,
especially during the summer months.
Young added his concern with issues already raised, but another underlying concern is with potential
increases in property taxes and decrease in quality of life. The residents love the area, and want it to
remain their home. They do not object to development but do object to the proposed commercial
bank driveway onto their residential street.
Pat Edber.q, 1380 North Dodge, said she agrees with what Young said. She added that her concern
is with safety issues with the 90-degree corner near the bank, regarding visibility and traffic. She said
the plan is not well thought out, and the traffic at the corner will be a big mess. She agreed that she
and the residents love the area.
Koppes asked what the current zoning is. Miklo said it is zoned RS-8 and Cl-1.
Anciaux closed public discussion.
Freerks said she is still concerned about the bank driveway. Koppes said the bank would generate
more traffic than she expected. Freerks agreed, and added that there would be a lot of traffic making
a tight turn. Koppes asked about adding a traffic light on Dodge Street by Conklin Lane. Miklo said it
is not in the current project, but would be studied once the street improvements are complete. Freerks
said she likes the plan, but would like the bank moved so it could exit onto Dodge Street. That is what
the Comprehensive Plan calls for, and the bank outlet onto Dodge Street Court is a source of
concern. Smith asked where the provision was located in the Comprehensive Plan. Miklo said it is in
the North District Area, which is an element of the plan. Freerks read from the plan, and noted the
development meets most of the plan requirements. However, the plan could be reconfigured to place
the bank differently. However, if it were moved, the traffic increase would not be high enough to
warrant the developer paying to improve Dodge Street Court
Koppes asked how many fewer parking spaces would be required with the new code. Miklo said it is
difficult to speculate, but the plan would have to be redesigned to allow the bank to be shifted.
Freerks asked if the decrease would be minimal, according to the memo. Freerks read from the
memo, that some parking spaces or commercial flooring would be lost.
Smith said he agrees that it is not an ideal plan, though the lot is very tight and does not allow very
much flexibility. The street improvement is a benefit to both the City and the neighborhood. He is
comfortable with a.CZA that provides for egress only access limited to a financial institution. He does
not see a conflict with the Comprehensive Plan. Freerks said she does see a conflict, and that 580
exiting vehicles is substantial. Smith noted that exiting onto Dodge Street Court would allow access to
Dodge Street via an intersection, versus an uncontrolled driveway. That would increase safety.
Anciaux asked if Dodge Street will extend further to the east. Miklo said no, there are limitations to
development due to topography and sanitary sewer issues. Anciaux asked if Conklin Lane would
extend through Hickory Hill Park. Miklo said there is some development potential in the area, but not
a significant amount. Anciaux confirmed that additional traffic would not be collected except from the
RS-8 zone. Freerks said the RS-8 traffic is not a concern, just the traffic that spills out from the bank.
Koppes said she also is concerned with the traffic counts from the bank, but she is less concerned by
a bank than other potential commercial uses. Freerks said she thinks the bank could be placed
differently. Koppes noted it is not an easy space to develop. She said she likes the residential, as well
as the mixed-use aspect. Smith said having traffic exit at an intersection is preferable. Koppes said
the intersection is not controlled, though it could be in the future. She noted that an exit from the lot
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July 6, 2005
Page 11
could also have a signal in the future. Smith said a traffic light at the driveway is unlikely. Smith said
he would support a CZA under conditions of a bank only in that location, and with an exit only onto
Dodge Street Court
MOTION: Plahutnik moved to approve REZ05-00003 with the conditions of allowing only a bank
drive-through in the location, and requiring an egress only driveway, as well as the other items
already agreed upon for the CZA. Smith seconded, and asked what the appropriate term would be for
a bank. Miklo said financial institution would be a broader term, and is the way it is addressed in the
zoning ordinance.
Miklo asked if Plahutnik would like to address storm water at this point. Plahutnik said no, water
drainage for the lot has been addressed, and storm sewers will be taken care of on the street through
the improvements done by the developer and the City. Behr asked if the CZA would address other
concerns noted in the staff report. Miklo said staff would create a CZA referring to the concept plan
and the verbiage of the staff report. Behr asked if that is consistent with the motion. Anciaux said yes.
Koppes asked if screening on the residential property is included. Plahutnik said no. Holland said the
only points the developer does not agree with are the off-site screening and draining the storm
sewers off of Dodge Street Court. The other conditions mentioned in the June 16 staff report and the
recent updates, as well as the points regarding the financial institution and driveway, are all
agreeable. Smith said the second still stands.
Koppes said she would not be supporting the motion, due to concerns with having a financial
institution at the corner with two quick turns close to the exit. She likes the plan in general, just not the
bank location. Freerks said she also would not support the motion because of the location of the
bank. The plan is very good, but she is not convinced it is the best for the location. Residential across
from the commercial with high traffic from the bank exit would not be blending or merging the two
zones, as well as issues with safety. Smith said he would support because it is a Community
Commercial Zone, which is intended for that zone level. Shannon said the traffic number for the bank
surprises him, but this is a very good development in spite of the cars, and he will support it. Plahutnik
said he would prefer not to have an exit onto Dodge Street Court, though having it close to the corner
is helpful. He supports the motion. Anciaux said he also would prefer not to have an exit onto Dodge
Street Court, and he would prefer the drainage issue be addressed better, but he will be supporting
the motion.
The motion passed on a vote of 4-2, Freerks and Koppes opposed.
Anciaux noted again that the recommendation will next go to council, and concerns can be addressed
again at that point. Miklo said the drive-through bank would require special exception from the Board
of Adjustment as well.
3. REZ05-00008/SUB05-00012 Discussion of an application submitted by Dav-Ed Limited for a rezoning
from Interim Development Single-Family Residential (ID-RS) zone to Low Density Single-Family (RS-
5) zone and a preliminary plat of Galway Hills Part Four, a 29-1ot, 10.41-acre residential subdivision
located on Galway Drive.
Terdalkar said there is a correction in the description from 29-lots to 26-lots, due to revision of the
plan. He said the request is for rezoning approximately 3.16 acres, located to the south of Melrose
Avenue abutting Highway 218. The Southwest District Plan says this land is appropriate for Iow-
medium density development. Major access for the subdivision will be from Melrose Avenue through
Galway Drive, which will end in a cul-de-sac. Sidewalks will be on both sides of the street.
Site includes sensitive areas, such as critical slopes and steep slopes, as well as wooded areas. Most
are located in Outlot A, which will be reserved as private open space. A construction limit line has
been included in the plat, restricting the construction area to protect sensitive areas as much as
possible. Staff suggests including a landscape buffer for lots 1-9 to reduce visibility and possibly noise
Planning and Zoning Commission Minutes
July 6, 2005
Page 12
from the highway, but that is a suggestion, not a requirement. Staff recommends approval for both
rezoning and subdivision.
Koppes asked what sort of pipeline runs through the Outlot A. Terdalkar said it is a pipeline easement
for hydrocarbon transpor[ation incorporation. Koppes asked who would be responsible for the pipeline
if the company abandons the project. Behr said it depends on the terms of the easement. Smith noted
that in this case, compliance with other codes and regulations on removal and maintenance is
required as well. Anciaux agreed this area is highly regulated. Smith said in these cases, the pipes
are typically cleaned, capped, and plugged.
Scott Pottorff, representing Dav-Ed Limited, said he is available to answer questions, but has no
additional comments.
Freerks asked whether a landscape buffer is planned. Pottorff said the developer agrees a buffer
would make the lots more valuable, and that the developer has a plan in mind. Miklo said there have
been cases during a rezoning where the City has required a buffer. However, since this is not a
rezoning situation, the City cannot require it.
Anciaux opened public discussion.
Brad Ruhland, 41 Donegal Place, said his primary concern is that as few trees as possible be
removed during the development. He has planted 20 trees on his lot, and an additional 22 in the
outlot. He also would like care to be taken that the ravines are not filled.
Freerks asked if Ruhland has spoken to the developer about his concerns. Ruhland said yes, and the
developer said that would be fine. Miklo said the plat includes a construction limit line, and that no
grading or clearing activity is planned in the ravine, except as necessary for the storm water facility.
Anciaux closed public discussion.
Anciaux asked if this needs to go to a second meeting before vote. Miklo said recently if the rezoning
is straightforward and there is no controversy, they have been voted in one meeting.
4. MOTION: Koppes moved to subdivision REZ05-00008/SUB05-00012, an application submitted by
Dav-Ed Limited for a rezoning from Interim Development Single-Family Residential (ID-R5) zone to
Low Density Single-Family (RS-5) zone and a preliminary plat of Galway Hills Part Four, a 29-1ot,
10.41-acre residential subdivision located on Galway Drive. Smith seconded. The motion passed on a
vote of 6-0.
5. RE~Z0$-00009 Discussion of an application submitted by The Stables, LLC for a rezoning from
Factory-Build Housing Residential (RFBH) zone to Planned Development Housing-High Density
Single Family (PDH-12) zone to allow the development of 30 multi-family dwelling units and 9,000
square feet of commercial space for property located west of Heinz Road.
Miklo introduced Jeff Banks, a graduate student in Urban & Regional Planning, who is an intern for
the City. Banks reported the property is located south of Highway 6, and the design has three main
buildings, all two floors. Building H is entirely residential, while buildings G and I are residential on the
second floor. There is a lane behind the buildings with 79 parking spaces, including two one-story
parking garages. Green space is planned in the central part of the development. There is an existing
mature tree in the center of the planned green space, which the developer has agreed to retain. The
zone across Heinz Road is multi-family, and includes two more mature trees the developer has
agreed to retain by shifting the location of the parking garages. Staff feels that the institutional and
recreational nature of the Saddlebrook Clubhouse located adjacent to this property is compatible with
a mixed-use development.
Koppes asked about the number of residential units in the area. Banks said the current number, 388,
is approaching this threshold for secondary street access. Koppes asked how commercial space was
considered in this case. Banks said Saddlebrook Meadows was platted in the southeast corner, which
Planning and Zoning Commission Minutes
July 6, 2005
Page 13
would provide secondary access. Koppes asked whether a traffic signal would be needed for a
commercial development with access to Highway 6. Miklo said the commercial space is only 9000
square feet, and its customer base will likely either be surrounding development, or will be Iow-traffic
uses such as offices. Also, the RFBH zoning was intended to serve the needs of the nearby mobile
home court, so the current increase in traffic will not be significantly higher than what is allowable in
the current zoning.
Koppes said traffic on Highway 6 is always a problem because of motorists turning left. Miklo said it is
an area of concern that is being monitored by the DOT and City. Anciaux asked when the south
arterial route would be done. Miklo said it is hard to predict, since it is not on any capital
improvements plan. It may be in place in 10 years, but there is no way to know for sure.
Smith asked about the recommendation to expand pedestrian access in the west in the staff
recommendation. Banks said the developer agreed to that recommendation and submitted revised
drawings that included the sidewalks. Koppes asked for confirmation that there are manufactured
homes right behind the proposed development. Miklo said there are storage and common facilities for
the development in the southeast corner of Bon Aire, and Bon Aire could establish a sidewalk
connection later if they so chose.
Banks said staff recommends approval of rezoning and preliminary plans, subject to the conditions
that the uses and signs be limited to those of the neighborhood commercial CN-1 zone, and
preservation of existing trees wherever possible. Miklo noted that attempts will be made to save the
trees, but it may not be possible given the construction activities. Koppes asked whether the
manufactured home residents would be without screening if the trees were not saved. Miklo said
screening is required by code, so the issue would be reexamined at the time of site plan review.
Steve Gordon, with AM Management, said this is the last piece of the Saddlebrook parcel for
development, which will be called the town center. The site plan has been a joint effort between staff
and the developer, and is designed to fulfill the Comprehensive Plan, as well as serve the
surrounding residential communities. Ample green space is allowed in the plan, to be inviting to
pedestrians, and visually appealing to motorists. Parking is located on the sides and in the back; the
buildings are compatible in size and design with the surrounding neighborhoods. The project includes
30 one- and two-bedroom condominium units, as well as 9000 square feet of commercial space. The
location in the development creates a town center. The clubhouse is located to the south and is the
main location of community events. Green space is provided between the town center and the
clubhouse, to accommodate outdoor events. The commercial space will serve and be accessible to
all members of the community.
Regarding traffic concerns, improvement of Highway 6 out to Scott Blvd is planned for 2006, to
increase to five lanes. Traffic studies conducted recently have not indicated a need for a traffic signal.
Infrastructure for traffic signals will be put in place during the improvement, and it will be studied again
after the improvements are completed. The total unit count is 416 with this development. Secondary
access has been approved and is in planning stages. Also, there is a small buffer between Bon Aire
and the Saddlebrook development, essentially a drainage ditch that takes water out to Highway 6, so
the development would not directly abut each other.
Anciaux asked for confirmation that all residents can use the clubhouse. Gordon said yes. Anciaux
asked whether the manufactured housing residents would object to the development. Gordon said he
met with them three times, and the main concern is losing the green space, though the area has
always been intended for use rather than as a park or other open space. Koppes asked if there are
plans to change zoning for the area south of Paddock Circle. Gordon said there are no plans at this
time. Miklo noted that a City-initiated rezoning to PDH-12 to replace the RFBH Zone would be coming
before the commission soon.
There was no public discussion.
MOTION: Freerks moved to approve REZ05-00009, an application submitted by The Stables, LLC for
a rezoning from Factory-Build Housing Residential (RFBH) zone to Planned Development Housing-
Planning and Zoning Commission Minutes
July 6, 2005
Page 14
High Density Single Family (PDH-12) zone to allow the development of 30 multi-family dwelling units
and 9,000 square feet of commercial space for property located west of Heinz Road. subject to the
plan including the items outlined in the staff recommendations, including uses and signs limited to
neighborhood commercial zone and preservation of existing trees as possible. Miklo suggested that
rather than making a CZA, those would be added as notations on the plan prior to going before
council. Freerks asked if that was acceptable to the developer. Gordon said yes. Plahutnik seconded.
Freerks said it is a good plan, especially the plan to save the trees. Koppes said she likes the
development, though she is concerned with traffic. However, improvements to Highway 6 will take
care of that.
The motion passed on a vote of 6-0.
D. Subdivision Item
SUB0$-00009/VAC05-0000$ Discussion of an application submitted by James Davis for vacation of a
portion of unimproved Olde Oak Lane and a final plat of MWD Davis Addition, a 14-1ot, 50.04-acre
commercial subdivision located north of Highway 1, west of Highway 218.
Miklo said staff recommends approval of both the vacation and subdivision. Subdivision approval
recommendation is subject to vacation. Construction plans and legal papers should be approved prior
to council consideration.
Freerks asked if the limitation period has passed. Miklo said the date should be July 26. Koppes
asked whether Olde Oak Lane was just annexed, and if so, why is vacation necessary. Miklo said
there is a question of right-of-way, so Iowa City needs to vacate it. Behr said when county property is
annexed, the right-of-way is inherited.
There was no public discussion.
MOTION: Koppes moved to approve SUB05-00009NAC05-00005, an application submitted by
James Davis for vacation of a portion of unimproved Olde Oak Lane and a final plat of MWD Davis
Addition, a 14-lot, 50.04-acre commercial subdivision located north of Highway 1, west of Highway
218, as outlined in staff report. Shannon seconded. The motion passed on a vote of 6-0.
E, Other Items
None.
F. Consideration of the June '16,200,5 Meeting Minutes.
Smith submitted a correction to page one of the minutes. In the recommendation to the council for
VAC05-00004, he abstained due to a conflict of interest. The vote therefore should have been 5-0.
Koppes asked if the minutes could be approved with incomplete statements, as on page 19. Miklo
said he thinks it was a question, and is correct as is.
MOTION: Koppes moved to approve the minutes as typed and amended. Freerks seconded the
motion. The motion passed on a vote of 6-0.
MOTION: Smith moved to accept correspondence. Koppes seconded. The motion passed on a vote
of 6-0.
G. Adjournment
MOTION: Koppes made a motion to adjourn the meeting at 10:50 pm. Freerks seconded the motion.
The motion passed on a vote of 6-0.
s:/pcd/minutes/P&Z/2005/07-06-05 doc
Iowa City Planning & Zoning Commission
Attendance Record
2005
FORMAL MEETING
Term
Name Expires 1/6 1/20 2/3 2/17 3/3 3/17 4/7 4/21 5/5 6/16 6/27 7/6
D. Anciaux 05/06 X X X X X O/E X X X X O/E X
B. Brooks 05/10 X X X X X X X X X O/E X O/E
B. Chair 05/06 X O X X O ............................
A. Freerks 05/08 X X X X X X X X X X X X
J. Hansen 05/05 × X X X X X O~E O ................
E. Koppes 05/07 O/E X X X X X X X X X X X
W Plahutnik 05/10 ............................... X X X X
D. Shannon 05/08 X X X O~E O/E X X X O/E X O/E X
T. Smith 05/06 ................................ X X X X
INFORMAL MEETING
Term
Name Expires 1/3 2/14 2/28 3/14 4/4 4/18 5/2 6/13
D. Anciaux 05/06 CW X X O/E X X X X
B. Brooks 05/10 CW X X X X X X X
B. Chai! 05/06 CW X O ....................
A. Freerks 05/08 CW X X X O/E X O~E X
J. Hansen 05/05 CW X X O/E X O ........
E. Koppes 05/07 CW X X X O/E X X X
W Plahutnik 05/10 CW .................... O/E X
D. Shannon 05/08 CW O/E O/E X X X X X
T. Smith 05/06 ............................ × I I I I [
Key:
X = Present
0 = Absent
O/E = Absent/Excused
N/M= No Meeting