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HomeMy WebLinkAbout1999-03-30 Info PacketIP1 IP2 IP3 IP4 IP5 IP6 IP7 IP8 IP9 IP10 IPll IP12 IP13 IP14 IP15 IP16 IP17 IP18 CITY COUNCIL INFORMATION PACKET March 19, 1999 MISCELLANEOUS ITEMS Letter from Mayor and JC Board of Supervisors Chair Jordahh 28E Agreement Letter from Mayor to JC Board of Supervisors Chair Jordahl: Senior Center/28E Agreement Committee Memorandum from Senior Center Coordinator to City Manager: Senior Center Capital Improvement Projects 1994-1999 Estimated Costs of Senior Center Expansion Memorandum from City Manager: Downtown Concerts Memorandum from City Manager Assisted Housing - New Office Space Memorandum from City Manager: Condominium Tax Rule Change Memorandum from City Clerk: March I Work Session Memorandum from Traffic Engineering Planner Ripley: Notification of Traffic Signal Maintenance Arrangement Memorandum from Public Works Director to City Manager Construction Management - Capital Improvement Project Minutes: January 21 PATV Board of Directors Notification from Jim Larew (Iowa City Area Science Center): Change in Meeting Date Newsletter: River Street/Woolf Avenue Reconstruction- March 1999 Release: Traffic Signals Tested for Y2K Preparedness Release: College Street Pedestrian Mall Water Main Replacement Project Release: Spring is No Fling for Stray Animals Notification: ICAD Annual Meeting - May 7 Notification: Coralville 4t" of July Parade City Council Meeting Schedule and Tentative Work Session Agendas 03-19-99 |pl Date: March 10. 1999 City Council of Iowa City Jol~nson County Board of Supervisors Dear Members of the City Council and Board of Supervisors, Last month a meeting was held between representatives of Iowa City, Johnson County and the Senior Center in Order to discuss concerns about location and general space needs for the Senior Dining program in the Senior Center. Also the 1981 28E Agreement between our two governments was briefly discussed. The 28E agreement outlines the funding and operational governance of the Senior Center. There was general agreement among all those who attended that it would be possible to recognize the nutrition program (Senior Dining) as a more central program to the Senior Center than some of the other activities for which space has been traditionally allocated. We, Mayor Lehman and Board Chair Jordahl, believe it is time to consider how we might best consider revision, updating, etc. of the existing 28E Agreement, particularly with continuing concerns on behalf of Senior Dining. Also, with the design and proposed construction of a new parking garage to the north of the Senior Center, the issue of Senior Center space is now current on the City Council agenda. We would suggest that an ad hoc committee consisting of two representatives from the City Council of Iowa City. two from the Johnson County Board of Supervisors, one from the Senior Center Commission, the Senior Center Coo~inator and the County Attorney be appointed to review the 28E Agreement. Representatives of the County's Nutrition Committee and other representatives from both the County and City will be invited to assist this committee in their discussion and deliberation. We believe with the agreement now approaching 20 years old as well as the other concerns and issues, this eommittee can be a means by which we can address the issues of Senior Dining as well as a general review of the current agreement. We therefore recommend that the respective governing bodies. the Johnson County Board of Supervisors and the City Council of Iowa City, approve such a committee and initiate a review as soon as practical. ' F_mie Lehman IP2 CITY OF I0 WA CITY March 16, 1999 Supervisor Jonathan Jordahl, Chair Johnson County Board of Supervisors 3245 Jasper Ave., NW Iowa City, IA 52245 Dear Jonathan: The purpose of this letter is to appoint Connie Champion and Dee Norton to the upcoming Senior Center/28E Agreement Committee. I assume you will make the necessary arrangements to call the first meeting. If you would prefer our City staff handle those details, please let me know. Please feel free to communicate directly with Connie and Dee concerning their obligations to meet with this committee. Ernest W. Lehman Mayor cc: City Council Senior Center Chair Senior Center Coordinator City Manager jw/ltr/sa-jord.cloc 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 · (319) 3S6-S000 · FAX (319) 356-S009 Senior Center Memorandum To: Steve Atkins, City Manager From: Linda Kopping, Senior Center Coordinator Date: 11 March 1999 Re: Senior Center Capital Improvement Projects 1994-1999 Estimated Costs of Senior Center Expansion Attached to this memorandum is a list of major Senior Center capital improvement projects completed or budgeted for between 1994 and 1999. For FY 96, 97, 98 and 99, capital improvement projects totaling $15,000.00 or more have been included. Prior to FY96, records are far less accessible and only the largest projects have been included. Insofar as estimated costs associated with Senior Center expansion into the Iowa Avenue parking facility are concerned, both staffing needs and building operational costs have been considered. Each will be discussed in .the remainder of this memorandum. Staff Needs The acquisition of additional Senior Center space in the parking facility would not require an additional professional staff member. The reason for this is that the requested space would be used to improve existing offerings by creating such things as an expanded computer lab. Essentially, existing Senior Center programming would simply move into a new area. In addition, space vacated in the existing facility would largely be absorbed by in-house agencies in order to relieve their overcrowding and storage needs. While it is true an additional professional staff person would not be essential, it is also true that an additional professional staff member would allow for expanded programming and the maximal use of all Senior Center space. By expanding both the programming and times at which the programs are offered, building usage could be evened out and extended considerably. Frankly, it seems shortsighted to expand space and not increase staff ability to effectively utilize what is available. The estimated annual costs for an additional professional staff person (paygrade 14) are as follows: Halftime: $24,133.00 · Fulltime: $48,577.00 Additional maintenance worker hours would be needed to ensure adequate coverage for any additional space. Because the additional space is likely to include classrooms, offices, restrooms, craft areas and serve as one of the primary access areas to the building, it would take approximately two hours a day to maintain the additional space. This estimate assumes that convenient storage, water and clean-up areas will be available in the new area. The estimated annual costs for the expanded maintenance coverage are as follows: · Increasing existing halftime Maintenance Worker I (paygrade 3) to three-quarter time: $10,076.00 Operational Costs City Architect Jim Schoenfelder indicated the operational costs for the existing facility are $1.55/square foot/year. With the caveat that the cost for new space might be somewhat lower, this was offered as a reasonable amount to use when calculating the operational costs of the new area. Therefore, the estimated annual operational costs for 4,000 and 8,000 square feet of additional space would be $6,200.00 and $12,400.00 respectively. Total Estimated Annual Operational Costs of Additional Senior Center Space Operational Variations A. 4,000 Square Feet Maintenance Support B. 8,000 Square Feet Maintenance Support C. 4,000 Square Feet Maintenance Support Hal~ime Professional Staff Member D. 8,000 Square Feet $71,053.00 Maintenance Support Fulltime Professional Staff Member EstimatedAnnual Cost $16,276.00 $22,476.00 $40,409.00 START DATE Mar-94 Sep-95 May-96 Oct-96 Jun-97 ApF98 Jan-99 Jan-99 Jan-99 Capital Improvement Projects from 1994 to Present END DATE PROJECT Sep-95 Tuckpointing/Roof Repair Mar-96 Waterproofing Jun-97 Intedor Painting Jan-97 Assembley Room Floor Feb-99 HVAC Oct-98 Re-keying-Doors ADA Compliance Lobby Furniture TOTAL COST OF PROJECT $148,353.48 $ 58,731.35 $ 15,740.00 $ 22,972.00 $180,390.35 $ 15,639.02 $ 30,000.00 Sprinkler system/Ceiling Tile/Plaster Repai~ $156,832.00 Washington Street Door Remodel $ 18,406.00 Total $ 647,064.20 Complete Complete Complete Complete Complete (includes chillers) Complete Pending Pending In progress Page 1 of 1 City of Iowa City MEMORANDUM Date: March 18, 1999 To: City Council From: City Manager Re: Downtown Concerts The 1999 Friday Night Concert Series has just about been completed. Attached is a schedule. The concerts will be held at Blackhawk mini-park due to construction on the City Plaza this summer. Additionally we are working with the DTA and others to schedule some special Saturday events. They too are identified in the attached schedule. Im\mem\sa3-17.doc The Downtown Association of Iowa City Announces The Friday Night Concert Series 1999 Due to Construction on the Ped Mall this summer, these concerts will be held at the Blackhawk Mini-park area, the corner of Dubuque and Washington Streets from 6pro until 9pro. Sponsored by the DT& the Press Citizen and the City of Iowa City. May June 14 21 28 4 11 18 25 July 2 9 16 23 30 August 6 13 20 The John Lake Band Dave Moore City High/West High Mulva/Fool's Journey Arts Fest Rampage Dick Prall Band Big Wooden Radio raindate Shade of Blue Too Much Yang Sam Salamone La Orquesta de Ja:~7 y Salsa Alto Maiz Johnny Kilowatt Jennifer Danielson 27 lYl Student Orientation cone ~r t d~ The O~'~'~th the help of other organizations, including the DT& will ensure that there will be entertainment on the Ped Mall the first and second Saturdays of every summer month June through September. Announcing: Summer Saturday Specials The First and Second Saturdays in June, July, August and September will be special events in downtown Iowa City this Summer. Some are Iowa City traditions, others are something new. June 5 June 10-13 July 3-4 July 10 August 7 August 14 September 4 September 11 The Iowa City Community Band Iowa Arts Fest Iowa City Ja2z Festival Ancia Saxophone Quartet Saul Lubaroff Irving B. Weber Day Acoustic Mayhem Susan Shore 6-9pm Blackhawk Mini-park 6-9pm Blackhawk Mini-park 6-9pm Blackhawk Mini-park 6-9pm Blackhawk Mini-park 6-9pm Blackhawk Mini-park City of Iowa City MEMORANDUM Date: To: From: Re: March 16, 1999 City Council City Manager Assisted Housing - New Office Space At a recent Council meeting the question was raised about the federal funding for the Assisted Housing offices in the Civic Center renovation project. We have received approval for a $200,000 grant from HUD to pay for Assisted Housing office space. I asked Jim Schoenfelder, our City Architect, to estimate the value of the new Assisted Housing office space and his cost estimate is approximately ~250,000. We are currently paying $32,000 per year in rent. The HUD has advised that the grant is intended to cover the cost of the Assisted Housing office space and rent charges will no longer be paid from the HUD funding of our Assisted Housing Program. They further indicated they did not plan on reducing our federal funding and therefore we will have an additional $32,000 per year available for Assisted Housing programs. The intent by HUD was to provide a one-time grant and thereby reduce the annual operating expense and allow those monies to be for other projects and programs. tpl -2sa.doc City of Iowa City MEMORANDUM Date: To: From: Re: March 16, 1999 City Council City Manager Condominium Tax Rule Change You may recall the attached article. This item was also discussed during our budget deliberations. I spoke with Tracy Kasson, Director of Governmental Affairs for the Iowa League of Cities, and she tells me it is likely a rule change will occur; however, it will not be retroactive. In effect, there will be no future condo apartment conversions, but those currently in place will remain. I questioned the fairness of this, as apartment owners pay commercial tax rates and those landlords that have "apadments" convert them to condominiums and then pay residential tax rates. She agreed, but it appears this is about the best that can be expected. CC: Director of Finance City Assessor Indexb\memos\l -1 SA.doc document I property would be taxed at residential rates. If an owner does not plan to sell a majority of the units, the complex would be taxed at commercial levels. Owner'$ perspt~tjve A local property owner said the state underestimates the negative effects the change could have on own- ers, tenters and the condominium market. "In many situations, in effect, it will be a 77 percent tax increase," said Jim Barker, co-owner of Barker Apartments in Coralville. "lt's a big tax increase, and it's not really a fair tax increase." Barker also is concerned that the 12-member Administrative Rules Review Committee will have the power to approve the change. He said many property owners would like to see the measure voted on by the full state legislature. Barker does not know how. his company -- which owns hundreds of rented condominiums in Johnson County -- would handle the effects of a rule change. "We're not sure to what extent (the increase) would have to be passed on in the form of renC' he said. "Some own- ers will be forced to raise their rents." Ken Slaymaker, a renter in one of Barker's condominium complexes, said many tenters in the area would be hurt by any rate increase. However, he said property owners should pay the extra taxes on com- mercial ventures. "For a while now, it seems they've gotten away with paying lower taxes;' Slaymaker said. "If the rules change, l don't think it would be fair to pass the bill on to the people who pay rent" Barker said the changes go beyond additional taxes and potential rent increases. "The change would have a serious impact on condo values in general;' he said. "With a 77 percent increase in property taxes, prices will go down significantly:' Supporting change Jerry Musser, Johnson Count~ assessor, disputed Barker's claims that the market would suffer. "l would see no reason for thai to be true;' said Musser, who supports the rule change. Mussel who has worked in the assessor's office since 1968, said the change would stop the conversion trend, while the other condominium- for-sale developments would continue to thrive. Some owners are up in arms, he said, because they will no longer be able to cash in on the tax discrepancy. Minnette Doderer, an Iowa state representative from Iowa City, agreed with Musser. Doderer, one of the 12 members of the rules committee that is Considering Doderer the change, said she supports it. "It is a matter of fairness;' she said. "(Owfiers) have been getting a break, and they haven't passed it on to renters. They call them :condos when they're used: ,as apartments." David Vestal, a,ttomey for the' Iowa State Association of Counties, said'the difference between apartments and condominiums is import,~nt to under; standing. why the state: is proposing a chang~. · "Black'sLaw Dictioq~ defines a condo~niuni:",as 'a system .of separate own~..hip multipl.e-unitbuilding,'." VeStal said. "Whe y. ou..~own. a.B..~,ti~e .building and rlt 0ut"'iddiV'iSVd[.'~niii how is that i~=~ondonilhium? , ,~ ,;5,, ~,.:.5...,!,~f~;....~..!_...~ "S6i;ne 'p~rty 'owners figbred out t~.y~:fth~y;eOu!d aviiid'iignificant propeay taxeS'. by either converting existing apartments to condominiums or building new buildings, as condo- miniu...ms, but never offering them for sale;' Vestal said. . Dcit~i-{;r Said the mies committee will consider the rule change in January. The state's Henderson said if the change wins endorsement from the committee, it could go into effect as early as January 2000. Date: To: From: Re: City of Iowa City MEMORANDUM March 18, 1999 Mayor and City Council Marian K. Karr, City Clerk Council Work Session, March 1, 1998 - 7:10 p.m. in Council Chambers 03-19-99 IP7 Council: Lehman, Champion, Kubby, Norton, O'Donnell, Thornberry, Vanderhoef. Staff: Atkins, Helling, Karr, Dilkes, Franklin, Davidson, Schmadeke, Winstead, Schoenfelder. Schoon, Tapes: Reel 99-32, all; Reel 99-33, Side 1. A complete transcription is available in the City Clerk's office. REVIEW ZONING ITEMS Reel 99-32, Side 1 Planning and Community Development Director Franklin presented the following Planning and Zoning items for discussion: MOTION SETTING A PUBLIC HEARING FOR MARCH 30 ON A RESOLUTION ADOPTING AND INCORPORATING THE NORTHEAST DISTRICT PLAN INTO THE IOWA CITY COMPREHENSIVE PLAN. Council majority agreed to continue the public hearing to April 6, 1999, after March 30. Bw MOTION SETTING A PUBLIC HEARING FOR MARCH 30 ON AN ORDINANCE AMENDING CITY CODE SUBSECTION 14-4B PERTAINING TO CHANGE BOARD OF ADJUSTMENT NOTICE REQUIREMENTS AND INCORPORATE BOARD POWERS AND PROCEDURES INTO THE ZONING CHAPTER. MOTION SETTING A PUBLIC HEARING FOR MARCH 30 ON AN ORDINANCE CHANGING THE ZONING DESIGNATION OF 2.78 ACRES LOCATED AT THE NORTHEAST CORNER OF DUCK CREEK DRIVE AND ROHRET ROAD FROM LOW DENSITY SINGLE-FAMILY RESIDENTIAL (RS-5) TO SENSITIVE AREAS OVERLAY/LOW DENSITY RESIDENTIAL (OSA-5) TO PERMIT A 14-UNIT RESIDENTIAL DEVELOPMENT. (Greater Iowa City Fellowship/REZ98-0019) In response to Norton, Franklin stated she will send the information packet regarding the Country Club Estates First Addition as soon as possible. RESOLUTION APPROVING A PRELIMINARY PLAT OF COUNTRY CLUB ESTATES FIRST ADDITION, A 10.4-ACRE 20-LOT RESIDENTIAL SUBDIVISION LOCATED AT THE WEST TERMINUS OF PHOENIX DRIVE. (SUB98-0011 ). Asst. PCD Director Davidson provided information regarding arterial and collector street designations. City Attorney Dilkes stated she will ask staff to prepare information for City Council about aliquot parts. Council Work Session March 1, 1999 Page 2 RESOLUTION APPROVING A FINAL PLAT OF HOLLYWOOD MANOR, PART 6, AN 8.32- ACRE, 24-LOT RESIDENTIAL SUBDIVISION LOCATED ON THE WEST SIDE OF SYCAMORE STREET SOUTH OF BURNS AVENUE. (SUB98-0028) Council clarified the plat being considered included the street name of Wetherby Drive, while P&Z had recommended Lakeside Drive. A decision on the street name would be made at Council's formal meeting. REVIEW AGENDA ITEMS Reel 99-32, Side 1 (Agenda #8- THE FILING OF THE CONSOLIDATED TRANSIT FUNDING APPLICATION WITH THE IOWA DEPARTMENT OF TRANSPORTATION FOR FY2000 IOWA DOT STATE TRANSIT ASSISTANCE AND FEDERAL TRANSIT ADMINISTRATION FUNDING.) In response to Kubby, Asst. PCD Director Davidson responded to questions regarding the state and federal transit funding application. 2. In response to Vanderhoef, Asst. PCD Director Davidson stated ISTEA funding may be utilized for visitor centers. (Agenda #10 CONSIDER A RESOLUTION DIRECTING SALE OF $9,000,000 CORPORATE PURPOSE GENERAL OBLIGATION BONDS.) In response to Norton, City Manager Atkins stated he will prepare a list of what the $9,000,000 corporate purpose general obligation bonds will be used for. (Agenda #3c(4)- CONSIDER A RESOLUTION SETTING A PUBLIC HEARING FOR MARCH 30 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE FOSTER ROAD PAVING AND WATER FACILITY SITE DEVELOPMENT - PHASE II IMPROVEMENTS PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION.) City Manager Atkins explained he will prepare a memo outlining each project and bidding as one job. (Agenda #12- CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING MAYOR TO SIGN AND CITY CLERK TO ATTEST A CONTRACT FOR THE CONSTRUCTION OF THE SUMMIT STREET BRIDGE RECONSTRUCTION PROJECT [PROJECT NO. BRM-3715(13)--8N-52]) City Manager Atkins responded to questions regarding the Summit Street Bridge bids. Kubby requested total cost figures for the WooIf Avenue Bridge Project. (Agenda #8 - THE FILING OF THE CONSOLIDATED TRANSIT FUNDING APPLICATION WITH THE IOWA DEPARTMENT OF TRANSPORTATION FOR FY2000 IOWA DOT STATE TRANSIT ASSISTANCE AND FEDERAL TRANSIT ADMINISTRATION FUNDING.) In response to Vanderhoef, Asst. PCD Director Davidson stated he will review the funding figures stated in the resolution for accuracy prior to council taking action on the resolution. (Agenda#18-CONSIDER A MOTION TO APPROVE A TENTATIVE AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE IOWA CITY LIBRARY BOARD OF TRUSTEES AND THE AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES, LOCAL #183, AFL-CIO, FOR A COLLECTIVE BARGAINING AGREEMENT TO BE EFFECTIVE JULY 1, 1999, THROUGH JUNE 30, 2001). In response to Norton, Council Work Session March 1, 1999 Page 3 Asst. City Manager Helling responded to questions regarding time off for work related matters and voting. In response to C.hampion, City Manager Arkins stated the Airport Terminal Renovation Project is scheduled for discussion March 29 at council's work session. Thornberry emphasized his concerns towards the Historic Preservation Commission's design recommendations. PHASE II DOWNTOWN STREETSCAPE RENOVATION (Agenda Item #13) Reel 99-32, Side 2 Asst. City Engineer Winstead and PCD Director Franklin presented Phase II Downtown Streetscape Renovation Project bid/award information. Council majority agreed to award to All American Concrete for the project, less Clinton and Linn Streets; and directed staff to order lights for Clinton Street and Linn Streets independent of the award· CIVIC CENTER RENOVATION (Agenda Item #3c(3)) Reel 99-32, Side 2 City Architect Schoenfelder and Wehner, Pattschull, and Pfiffner representative, John Shaw, presented an overview of the Civic Center Renovation Project and responded to council questions· Council majority directed staff to proceed with the project bid process. BOARDS AND COMMISSIONS ABSENCE POLICY (Agenda Item #3a(6)) Reel 99-33, Side 1 City Attorney Dilkes and City Councilor Norton presented an overview of the Boards and Commission Absence Policy. Council agreed with Norton's recommendation delete "An" from the beginning of Paragraph #1. Council majority requested the Council Rules Committee recommendations as proposed be distributed by City Clerk Karr to City boards and commissions for comment. COUNCIL AGENDA/COUNCIL TIME Reel 99-33, Side 1 Thornberry proposed requiring a background check of the complainant be furnished to PCRB. City Attorney Dilkes stated a draft of the PCRB standard operating procedures changes and ordinance changes have been sent to PCRB Attorney Doug Russell and the PCRB for a response. The City Attorney stated she was hoping the changes could be scheduled for the City Council meeting of March 30. 2. Vanderhoef thanked the City Manager for his March 1, 1999 memo re: PCRB Budget. 3. In response to Norton, City Manager Atkins stated he has discussed increased police presence in downtown with Police Chief Winkelhake. 4. Vanderhoef asked about increased neighborhood policing. 5. O'Donnell stated he forwarded a packet of information about the Spokane Police Department community policing to City Manager Atkins. Council Work Session March 1, 1999 Page 4 Vanderhoef announced that a new information center was the discussion topic at a recent Convention and Visitors Bureau meeting. Lehman reported that he met with Johnson County Board of Supervisor member Jordahl and County Attorney White regarding renegotiations of the City/County 28E Agreement for Senior Center space. it was agreed to appoint a 28E Agreement Committee consisting of two city councilors, two supervisors, the director of the Senior Center, a Senior Center Commission member and County Attorney. A council majority agreed to proceed with the committee as outlined. City Attorney Dilkes reported that PCRB attorney Doug Russell has been appointed to the court bench. Plans are to advertise and hire another attorney to assist with PCRB matters. Adjourned: 9:30 p.m. clerk/min/0301 -ws,doc Johnson County Council of Governments 41() E 'vV~shlngtc-n St Ic%,v~ Ctty, k3w~ 52240 Date: To: From: Re: March 18, 1999 University Heights Police Department Iowa City Police Department Iowa City Engineering Division Iowa City Public Works Department Leland Belding, City Engineer; University Heights John Sobaski, Iowa City Assistant Superintendent of Streets Doug Ripley, Traffic Engineering Planner ~/' Notification of Traffic Signal Maintenance Arrangement Last year the City of University Heights and the City of Iowa City agreed to consolidate maintenance of traffic signals in University Heights. The City of Iowa City Traffic Engineering staff now maintain the traffic signals at the Melrose/Koser and Melrose/Sunset intersections on a chargeback basis. If any maintenance that is not an emergency is required, please call the Iowa City Traffic Engineering Shop at 356-5192 from 7:00 a.m. to 3:00 p.m. If the situation requires immediate attention and it is outside normal hours, please call the Iowa City Police Department at 356-5275 to dispatch an on-call traffic signal technician. If you have any questions please call me at 356-5254. CC: University Heights City Council Iowa City City Council Im%mem\dr3-17.doc Date: To: From: Re: City of Iowa City MEMORANDUM March 10, 1999 Steve Atkins Chuck Schmadeke Construction Management - Capital Improvement Projects Construction of several Capital Improvement projects will occur during the 1999 construction season. These include projects not completed during the 1998 construction season as well as those scheduled for construction during 1999. The Engineering Division has a permanent inspection staff of three employees. Three years ago, with the explosion of capital projects for water, wastewater, and other improvements, the City determined it was in its best interest for quality control and financial control to utilize City personnel to manage and inspect public improvement projects. As a result, the Engineering Division's inspection staff has increased from three personnel to eight personnel. In addition, these eight employees will be supplemented with consulting services as necessary to insure quality construction work. It is anticipated there will be no less than fifteen major construction projects underway this summer, and as of now, Public Works believes this work can be effectively managed with current staffing levels. To date, construction management costs for completed projects utilizing the City's own Special Projects Inspectors are as follows: South River Corridor Trunk & Interceptor Sewers Napoleon Park Pump Station Scott Boulevard Trunk Sewer $ 327,400 - 2% of Const. Cost $ 207,900 - 3% of Const. Cost $ 54,000 - 2% of Const. Cost These costs compare favorably with the $1,964,528 proposal received from an engineering consulting firm for the inspection of the South River Corridor Trunk & interceptor Sewers and the Napoleon Park Pump Station. The consulting engineer's proposal represents 10% of construction cost versus the 2-3% which was actually incurred utilizing in house inspection for the projects. PATV BOARD OF DIRECTORS Thursday, January 21, 1999 Public Access Television Board Members Present: Robin Butler, Tim Clancy, Russ Nordman, Tom Nothnagle, Warren Paris,, Mike Peterson, Greg Thompson (notes) Absent: Andre Peery PATV: Rene Paine ITCT: Steve Hoch, Betty McKray Public: Phil Phillips 1. Meeting called to order at 7:10 p.m. 2. Introductions and Commentary: Steve Hoch addressed the Board with his ideas about PATV and Community Programming. He pointed out that in January of 2001 McCleod will likely begin paying an additional $162,000 per year to the City of Iowa City. He said he would like to see a rethinldng of PATV's mission to include Community Programming. He asked the questions, "How much Public Access does the City need?" and, "How much does it need a community programmer?" He said he strongly supports the concept of public access. He said that he has received numerous requests from the public for more community programming. He wants to see a more activist, interventionist role for PATV. He cited the example of the news conference shortly after the shooting of Eric Shaw as an event that should have been covered but was not. Paine stated her opinion that community programming could take off very well at PATV. She is concemed that the public access mission not be comprornised. Members of the PATV Board thanked Mr. Hoch for sharing his concerns and opinions with them. 3. December minutes approved as amended. 4. Short public announcements: none 5. Board Announcements: Thompson noted that the Cascade, Iowa, Public Access Board of Directors recently resigned in protest over a budget cut. 6. Old Business: Board Recruitment: Thompson reported that Holly Hart may still be interested. Peterson mentioned Mary Klemm as a potential board member who has experience writing grants. Strategic Planning: The board considered ideas for discussion at the upcoming producers meeting. Paine suggested planning for the next three year contract. 7. New Business: Committee Selection: Nordman and Thompson, and Peterson are on the Administrative Committee. Peterson and Peery are on the Financial Committee. Clancy, Butler, Paris and Nothnagle are on the Outreach Committee. Director's Evaluation: In the past, the Executive Committee created a questionnaire for staff, producers and board members. Board members will gather examples of other evaluations and formalize an evaluation system. 8. Reports: Committee: Nordman sailed other PATV stations and talked to their staffs and concluded that mandatory fees are not a good idea. He suggested a Friends of PATV group modeled after the Friends of Iowa Public Television. ITCT: McKray reported that Dale Helling sent a letter to TCI questioning AT&T's history on human rights. She reported that TCI "pulled the plug" on a Seattle Public Access channel because of an obscene show. Chair: No report Treasurer: No report Management: Paine reported that PATV in now listed in the Press Citizen TV Guide. She reported that several neighborhood groups have been working at PATV. The workshops are full and extra ones are being scheduled. There are three new unpaid interns starting on January 22. Two will do production and community programming work. One will do public relations and write press releases and articles for PATV. Kelly Holstein has taken over Jesse Pelky's position. The PATV checking account has been changed to Hills Bank. 9. Adjournment at 9:07 p.m. /' C C · IOWA CITY AREA SCIEN E ENTER, INC. ~' M~F? 17 1999 FAX: 319-337-7082 NOTICE !! ! CHANGE IN MEETING DATE ![ ! NOTICE~ ~ TO: FROM: RE: BOARD MEMBERS AND INTERESTED GUESTS JIM LAREW, PRESIDENT, ICASC VISIT OF THERESE ANDRADE, V.P. IMAX CORPORATION THURSDAY MORNING, MARCH 25, 1999 I HOPE THAT YOU CAN JOIN US FOR MEETINGS WITH THERESE ANDRADE, VICE PRESIDENT, IMAX CORPORATION, WHO IS MAKING AN "IOWA SWING," WITH VISITS IN DES MOINES, CEDAR RAPIDS, IOWA CITY AND THE QUAD CITIES. HER VISIT TO IOWA CITY WILL OCCUR ON RNING, MARCH 26. I WOULD LIKE YOU TO TAKE TIME TO ATTEND ONE OR TWO OF THE FOLLOWING MEETING: 7:30 A.M. TO 9:00 A.M. CONTINENTAL BREAKFAST / LAREW LAW OFFICE / AN INTRODUCTION TO IMAX THEATRES AND PRODUCI~ 12:00 NOON TO 1:30 P.M. BOARD REVIEW OF BUSINESS ISSUES RELATED TO IMAX THEATRE OPERATION IN THE MID-MORNING PERIOD I WILL BE INTRODUCING MS. ANDRADE TO THE IOWA CITY COMMUNITY AND SHOWING HER THE AIRPORT SITE. YOU ARE WELCOME TO JOIN US FOR ANY PART OF THAT PERIOD AS WELL. SO THAT I CAN PLAN FOR NUMBERS, PLEASE CALL OUR OFFICE TO CONFIRM YOUR ATYENDANCE. RIVER STREET/WOOLF AVENUE RECONSTRUCTION March 1999 RIVERSIDE DIL STORM WATER IMPROVEMENTS The River Street / WooIf Avenue project includes the second phase of a storm water management project that will reduce flooding in the area of the Arts Campus along Riverside Drive. The drainage area that feeds the Arts Campus area is 200 acres and includes Kinnick Stadium. The new system takes advantage of the hilly nature of the terrain and · captures the water before it reaches Riverside Drive. A naturally pressurized conduit will carry all the high-land water to the river without the use of pumps. Of course not all water will be ~aptured in this system and there is rain that falls on the low area, so some small pumps will be required. For a 100 year storm, only 15 % of the water will have to be pumped. The pumps will be housed in underground vaults. One at the comer of River St. and Riverside Dr. and the other uses the existing vault east of the Art Museum. The first phase of this project, under construction now, includes the river outlet and conduit to RiVerside Drive. This next phase will include the conduit to the International Center parking lot, the pumps and associated piping and intakes along River St. and Riverside Dr. The next phase of the storm water project will extend the conduit to the upper end of the International Center parking lot near Highway 6. The final phase will include storm water piping at and just west of Ferson St. This entire storm water management project is being funded by the City of Iowa City and The University of Iowa. CITY OF IOWA CITY N N W CONSULTING ENGINEERS SCItEDULE OF PROJECT Final plans have been completed. The following is a tentative schedule for the project: · March 23, 1999: Project Letting · Early to Mid April 1999: Begin Consauction · June 1999: Complete Stage I · September 19~9: Complete Stage II · December 1999: Complete Stage III The areas of the different stages are shown on the inside of this newsletter. The construction schedule is very dependent upon weather. The most vulnerable time is just after the pavement has been removed. If it rains on the bare sub-grade the contractor must wait for it to dry before work can continue. There will be another mailing in early April when the contractor's schedule is available. Please feel free to contact NNW, Inc. or the City of Iowa City prior to or during consauction. STAGE 1 I A~ll-,Juiyl ~ Z Z Z O Z O O ~: o "' STORM EVVER ~ ~ ~ ~ ~oss ~.,E. sT RIVER ST ~ ~ ~ ~· Aug 15-~ov. 15e ~ P M ~11 ~uly 1 ~ U PING 8TA. ST RIVER ST OTrO ST STAGE 2 bJ O Z O O tv o ~ ~ LLRIVER ST ST (2~) Aug 15-Nov.15 BAYARD 6 ST June 1-mid PUMPING STA. STAGE 3 Aug lS-N~v, 15 ST Mt EF These maps show the intended staging for the project and have been incorporated into the constru~on plans. These plans were developed to: - Optimize parking for drives that are temporarily inaccessible. - Minimize disruption tb residences along construction areas. - Maintain access to local traffic. After a contractor has been selected he/she is re~luired to submit a schedule for completing the work. Parking for drives that arc temporarily inaccessible will be on side streets and parts of River Street. Residents will be contacted prior to closure with information on parking locations and permits. Through traffic will not be designated to a specific detour but will be notified by signs of the road closures. During construction, we will maintain access to driveways as much as possible, however, there will be times when this is not feasible. We will notify individuals who will be affected approximately one week in advance of closures. You can help rninimlze these inconveniences by thoughtful preparation. We'd like to suggest you stock up on heavy items from the grocery store and take care of any other arrangements you wish to make. Police, fire and arab-lance services will be advised and will be prepared for emergency situations if necessary. City crews will continue to pick up garbage. The Post Office will continue to deliver mail as usual. At some point in the construction, your water will be shut off for a short period of time so that we can eotmoct your new water service to the new water main. Residents will be notified prior to service interruption. HOW TO COMMENT There are several ways to get questions answered and to have input into the planning of the project. · Call, or write the City of Iowa City contact person. · Call, write or Email Steve Jacobsen of NNW, Inc. · Write to the Iowa City Council at: Civic Center 410 E. Washington St. Iowa City, IA 52240 · Watch for the next newsletter. · Watch for project signs near the site. WHO TO CONTACT City of Iowa City · Assistant City Engineer: Denny Gannon, 356-5142 NNW, Inc. · Project Engineer: Steve Jacobsen, 319-351-2166 Email: nnwinc@cris.com · Design Engineer: Jane Driscoll, 319-351-2166 03-19-99 IP13 March 16, 1999 CITY OF I0 WA CITY MEDIA RELEASE For immediate release Contact Person: Doug Ripley, Traffic Engineering Planner City of Iowa City of Iowa City (319) 356-5254 TRAFFIC SIGNALS TESTED FOR Y2K PREPAREDNESS On March 15, 1999, the City of Iowa City successfully tested the computer hardware and software used to run the City's traffic signals plus 4 University of Iowa signals and 2 in University Heights. At 9:30 a.m. the signal systems' clocks were manually changed to turn over to January 1,2000. No problems were reported. This test was the conclusion of upgrades, repairs and in-house testing that has been completed over the past few months to ensure proper signal operations when the new year arrives. indexbc\ltrs%2-1 DR .doc 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 · (319) 356-5000 · FAX (319) 356-5009 March 18, 1999 PRESS RELEASE Lisa Handsaker Contact: Rob Winstead Iowa City Public Works Phone No.: 356-5145 Re: College Street Pedestrian Mall Water Main Replacement Project Weather permitting, on Tuesday, March 23, 1999, Maxwell Construction Co. of Iowa City will begin replacing a section of old, troublesome water main in the College Street Pedestrian Mall between Clinton Street and the Libran/. In addition to the work in the pedestrian mall, a portion of the right lane of .horthbound Clinton Street will be closed to accommodate construction and maintain safety. Access to all businesses will be maintained. Individual water services within the College Street Pedestrian Mall will be connected to the new water main as part of the project. The anticipated schedule (weather permitting) is: 3/23/99: Begin water main replacement 4/12/99: Phase II Downtown Streetscape Improvements begin End of April: Water main work complete The Phase II Downtown Streetscape improvements are a separate project. Another press release in the near future will provide specifics for that project. The City Forester will be removing some trees that are failing in health. These trees will be replaced with more appropriate species during the streetscape improvements. Thanks in advance for your patience throughout the project. We are excited about the long-term improvements being made to our downtown. 410 EAST WASHINGTON STREET * IOWA CITY, IOWA 52240-1826 * (319) 356-5000 " FAX (319) 356-5009 Press Release 3/17/1999 Animal welfare and shelter overcrowding are issues and situations that can be improved through an educated public. Please print this article no later than March 31 st, 1999. Contact Person: Vicky DiBona, Animal Control Officer 319-356-5297 CITY OF I0 WA CITY Spring is No Fling for Stray Animals If you are concerned about dog and cat overpopulation now is the time to make a difference. Spring is a time when many litters of puppies and kittens are bom. In May of 1998 over 200 animals came into the shelter. This was a 90% increase over the number of animals that were impounded in March. It is our assumption that dog and cat owners love animals and will do what they can to prevent overpopulation. Spaying and neutering is, of course, the surest method of preventing pregnancy. Following Iowa City and Coralville leash laws, which apply to both cats and dogs, also helps decrease the population of stray animals. Licensing your cats and dogs and making sure they are wearing their tags all the time is very important. Finding the owner of an animal through license identification could mean saving the life of another animal when the shelter is overcrowded. Those of you who are not dog and cat owners can also help to prevent the birth of unwanted animals and overcrowding at the shelter. If you have roaming cats or dogs in your neighborhood and you know who their owners are talk to them or mail them a copy of this article. If things don't change call the Animal Control Office so that we can help. If there are animals in your neighborhood that don't seem to have a home contact our office so we can pick them up and find them new homes. The real cost of animal overpopulation can be counted in the forsaken lives of those animals who live in jeopardy, fending for themselves usually without adequate food, water or shelter and without the benefit of love and affection that comes with a good home. The cost can also be counted in the lives of those animals that have to be euthanized at shelters nationally. If an animal is healthy, adoptable and there is space in the shelter we take care of it until we can find a good adoption match. We do everything we can but the reality is that sometimes there is just not enough room. During peak seasons, like spring, our euthanization rate increases due to lack of space. We also see more sick animals due to an increase in the numbers of animals running loose which causes disease to spread more quickly. Help us to reduce the numbers of animals coming into the shelter by becoming part of the solution now, before the spring litters are bom. Spay or neuter your pets, communicate with your neighbors and assist us by reporting or bringing in stray cats and dogs now. It is also crucial that all owned dogs and cats have a city license so that their owners can be reached as soon as possible that we can get them home quickly, thereby allowing for precious space for other animals in the shelter. 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240 · (319) 356-5000 · FAX (319) 356-5009 03-19-99 IP16 Mark' Your; Calendars! ICAD Annual Meeting Friday, M'ay 7 -11:00 AM - 1:00 PM at the Radisson Guest Speaker: Larry Morgan of Iowa Sports Broadcasting and Iowa Commerce Magazine March 1999 Mark your calendars now! It's that time again - TIME to stad for the Coralville 4th Of July Parade. The theme for this year will be: "TIME MARCHES ON" The parade will begin at noon on Sunday. We look forward to seeing you the_~ - an .- ......:'~"~-~'L~' ~ ~ .4°~.,~,~,?~~ I be 8en~ ,~MAR 12 1999 p~..r~MANAGE!i~;~:FICE I March 29 4:00p 4:30p City Council Meeting Schedule and Tentative Work Session Agendas March 19, 1999 SPECIAL FORMAL COUNCIL MEETING Executive Session - Land Acquisition SPECIAL COUNCIL WORK SESSION (Rescheduled from March 22) 4:30p 5:10p 5:50p 6:00p 6:30p 7:20p 7:30p 7:40p 8:10p 8:35p 8:45p 9:00p Northeast District Plan Transit Route Study Foster Road Break Review Zoning Items Review Agenda Items Iowa Fiiver Power Dam Airport Terminal Police Citizens Review Board Gutheinz Fountain Summer Schedule Council Agenda/Council Time Monday Council Chambers Council Chambers TENTATIVE I March 30 7:00p SPECIAL FORMAL COUNCIL MEETING (Fiescheduled from March 23) Tuesday Council Chambers IApril 5 6:30p COUNCIL WORK SESSION Monday Council Chambers IApril 6 7:00p FORMAL COUNCIL MEETING Tuesday Council Chambers IApril 19 6:30p COUNCIL WORK SESSION Monday Council Chambers Transit Interchange Goosetown Traffic Calming Adopt-A-Park Iowa Avenue Parking Garage Financing Meeting dates/times subject to change FUTURE WORK SESSION ITEMS Chutes and Vaults Hickory Hill West Public Art Funding Transit Interchange CITY COUNCIL INFORMATION PACKET March 26, 1999 MARCH 29 WORK SESSION ITEMS IP1 IP2 Memorandum from Public Works Director to City Manager: Foster Road and Water Facility Site Development Phase II Improvements Project Memorandum from Doris Malkmus (Chair, Historic Preservation Commission): Airport Terminal Renovations IP3 IP4 IP5 IP6 IP7 IP8 IP9 IPIO IPll IP12 IP13 IP14 IP15 IP16 IP17 Memorandum Memorandum City Council, Memorandum MISCELLANEOUS ITEMS from City Manager: Council Goals from City Manager to Department Directors: City Business with a Member of Board, or Commisison from City Clerk: City Business with a Member of City Council Memorandum from Assistant City Manager to City Manager: Proposed MidAmerican Energy Cost Savings Contract Memorandum from City Clerk: Requests for Agenda and Packet Materials Memorandum from Assistant City Attorney Matthews: Mississippi River Revival (Wastewater Treatment Plant) Memorandum from City Engineering to City Manager: Major Projects for 1999 Construction Season (Des Moines Register article regarding road construction attached) Memorandum from Civil Engineer Winstead and City Forester: Downtown Tree Removals Memorandum from Community Development Coordinator: Johnson County Housing Task Force Memorandum from Administrative Assistant: Deer Helicopter Count (Map of helicopter count included in Council packets only) Meeting Notice: Iowa City/Coralville Deer Management Committee- April 21, 6:30 p.m. Iowa City Planning and Zoning Pending List Release: City Replaces Red Incandescent Traffic Signal Bulbs with LEDs to Save Money and Enhance Safety Agendas: March 23 ([2] - 1:30p meeting revised), 25, and 26 JC Board of Supervisors Board and Commission Applications Information~Packet March 30, 1999 page 2 Agenda for the 3/31/99 Board of Supervisors. Downtown Streetscape Plan o Phasing Plan (Diagram) City of Iowa City l' MEMORANDUM Date: To: From: Re: March 23, 1999 Steve Atkins Chuck Schmadeke Foster Road .and Water Facility Site Development Phase ii ];mprovem~nts Project A public hearing will be held on March 30; 1999 on the above referenced project. This project is comprised of the following three components: *;o Foster Road reconstruction from :idyllwild Ddve to the Peninsula ,:o Peninsula Site Development, Phase ]::I *:, Water Main, Phase ]:]:]:B (Peninsula to Dubuque Street and Peninsula to new Water Plant) Since this project involves many facets, a location map has'been created illustrating each segment and the following corresponding narrative: Division 1: Foster Road ~ Red - Included in this segr~ent is the reconstruction of Foster Road to City standards and the installation of a portion of Water Main, Phase II]:B, from Idy!wild Drive to the Peninsula. Purple - This area represents the remaining portions of Water Main Phase II]:B to be installed and includes the section from the Peninsula to the new Water Plant and Idylwild Drive to Dubuque Street. Also included is an access and recreational trail/road from Foster Road to the southern edge of Interstate 80. ~ Green This segment is a continuation of the access and recreational trail/road from :Interstate 80 to the new Water Plant site. Division 2: Water Facility Site Development - Phase II ~ Yellow - Site development of this area includes grading and erosion control, installation of water mains, access roads and site electrical work. For clarification, a water main has already been installed between Site Development Phase II and the west end of Foster Road. This project was completed in 1998 to aid the EIk's Country Club in the relocation of golf holes which will be displaced due to construction. The project was called 14later hla/n, Phase ZZZ4 (Pen/nsu/a to ElkS). City of Iowa City MEMORANDUM Date: To: From: Re: March 25, 1999 City Council Doris Malkmus, Chair Historic Preservation Commission Airport Terminal Renovations The Historic Preservation Commission would like to commend the Iowa City Airport Commission for their historically sensitive plans for the renovation of the airport terminal. With one or two exceptions, the Commission feels that the proposed alterations are in substantial conformance with the Secretary of the Interior's Standards for Rehabilitation. We especially appreciate the efforts of Howard Horan to solicit our input during the design stage when we were able to work effectively with the project architect. We believe that the airport terminal renovation is an excellent example of the adaptive reuse of the 1950s vintage restaurant/terminal to accommodate public use and charter service rental space. The proposed renovations will enhance the historic as well as the aesthetic values of the terminal and are unlikely to interfere with any future plans to nominate the building for listing on the National Register of Historic Places. The Commission would like to request that two minor revisions be made to the plans to make the renovations more consistent with the Standards. First, it is stated in the notes on the plans that the contractor will be responsible for determining whether or not interior woodwork can be refinished and reused or whether it needs to be replaced with new matching materials. The reuse of original materials is clearly the preferred approach recommended by the Secretary of the Interior's Standards. The Commission recommends that the plans more clearly direct the contractor to reuse the existing woodwork as the preferred approach, and that replacement materials be considered only when the original materials are clearly deteriorated. Second, the plans note that existing wood siding on the north end of the building will be replaced with vinyl siding. The Commission recommends that a more appropriate material, such as wood or fiber cement siding, be selected in lieu of the proposed vinyl. This is a relatively small area of the building, and given the scale of the overall project the use of an alternate material would likely not add significantly to project costs. The Secretary of the Interior's Standards suggest that selective replacement of the existing wood siding where needed would be the preferred approach. Replacement with like materials, or materials that project the same visual appearance as those being replaced, are the next alternatives. The Commission would also request that representatives from the Salvage Barn be contacted to salvage materials that are to be discarded before they are brought to the landfill. We hope the cooperation between the Airport and Historic Preservation Commissions signals an on-going, positive and productive approach to all future issues relating to Iowa City's historic properties. Howard Horan, Chair, Airport Commission Ron O'Neil, Airport Manager City of Iowa City MEMORANDUM Date: March 19, 1999 To: City Council From: City Manager Re: Council Goals The Council goal setting session of February 26, 1998 established a number of goals and priorities for those goals. It has been about one year since that goal setting session and I asked staff to prepare a summary response to your goals. Attached is that summary. Upon your review we may wish to schedule a work session item to discuss this document. Im\mem\sa3-19.doc City Council Goal Setting Session February 26, 1998 Project Priorities 1998 to 2002 User-Friendly City Government · Continue to promote positive service to the people of Iowa City 1. Have done training in customer relations and continued to send key staff persons to seminars, etc. dealing with customer relations, handling difficult customers, etc. This is a priority as we plan further in-service training. 2. District planning process includes residents in comprehensive planning. 3. Permit-plan upgrade in HIS will provide improved service through internet access for permitting process information and customer services. · Explain "no" in a clear, positive manner; work within the law, to get "yes" if at all possible 1. Included as part of overall customer service training. To be emphasized in future in- house training as well. · Encourage the staff to reevaluate rules and regulations, if they do not seem reasonable 1. Has resulted in zoning ordinance amendments 2. HIS customer survey conducted (started last year - ongoing) 3. Client advisory committee for rental housing was created. Receiving advice from clients on how to improve the program. Encourage developers to work with neighborhoods during the development process 1. "Good Neighbor Policy" implemented October 1, 1998. Has had limited usage - need a full year and full construction season to evaluate. Reevaluate zoning and building regulations for appropriateness and necessity 1. Zoning ordinance continually being amended to adapt. 2. Recently adopted 1997 Building, Plumbing, Mechanical, Electrical, etc. codes; ongoing process. 3. Currently evaluating cost of comprehensive review of development codes and amendment to zoning ordinance for compliance with comprehensive plan. Land Use · Complete the Northeast District Plan 1. Presented to Council in March. · Complete the Southeast District Plan 1. North District Plan begun. Southeast District Plan to be done later. · Undertake measures to define a visible edge for Iowa City - greenway or boulevard 1. Addressed in Northeast District Plan ppdadmin/goals-cc.doc 1 · Review the subdivision regulations to create neighborhoods which include housing and commercial development in a manner that efficiently provides City services; use the Peninsula project as a model. 1. Ongoing with Peninsula development as first step. · Address the issue of regional storm water management; include land developers and others in the process. 1. South Sycamore Greenways and Drainage project - in property acquisition phase. Financial Health of the City · Pursue an additional source of revenue 1. Local option sales tax referendum on March 30, 1999. · Reevaluate programs and services for cost savings · Pursue Changes in State Tax Law Relative to Tax Levy Limitations 1. Tax reform (blue ribbon) committee - no significant results at State level. 2. Moving in a disadvantageous direction with Stanley Amendment on the ballot this year. Supply and Cost of Housing · Establish an affordable housing fund 1. Affordable Housing Funding Pool ($150,000) -- funded in FY99, no applications thus far. Funded for FY00 as well. 2. Tenant to Ownership Program: 3 units sold, 3 more in the process. 3. Attainable Dream Home - three houses constructed in West Iowa City · Provide additional affordable housing scattered throughout the City in mixed neighborhoods 1. Ongoing effort: politically difficult. · Maintain the integrity of existing neighborhoods 1. Ongoing through Neighborhood Services, Historic Preservation, and Traffic Engineering. Also committee on multi-family infill design standards. Combination mortgage/rehab loans to maintain older homes - partnership with local banks. 2. Rental housing code/code enforcement regarding nuisances (weeds, vehicles, junk - numbers and types of complaints available), and zoning regulations. Address the conflicts which may arise in providing scattered site affordable housing and maintaining existing neighborhoods Have not experienced any significant conflicts with Public Housing. However, we are very aggressive in tenant selection; e.g., criminal background checks, references, etc. Attempts to rezone for such housing have been thwarted by neighborhood resistance and Planning and Zoning Commission denials. ppdadmin/goals-cc.doc 2 Downtown Revitalization · Invest in downtown >, Library/Community Events Center 1. Dependent on sales tax or if there is a majority of Council who will support a separate referendum if the March 30 issue fails and there is no sales tax revenue. > Parking/transportation systems 1. Free shuttle downtown maintained throughout 1998 - very successful. 2. Iowa Avenue parking garage - to be completed February 2001. 3. New transit interchange - construction in 1999 season. > Streetscapes 1. Phase 1 complete 2. Phase 2 in 1999 - Linn Street and Clinton Street removed. 3. Remainder will be done in one or two separate phases to include Clinton and Linn Streets. 4. Iowa Avenue project will commence when Iowa Avenue ramp is completed. Ensure public safety in the downtown 1. Police commitment to downtown as a matter of operating policy. Need to give some deference to downtown - assign patrol and pull off as necessary rather than assign to downtown when available. Community Appearance · Make cleanliness and community appearance a priority. 1. Possible anti-litter campaign has been discussed. 2. ProjectGREEN -ongoing cooperation and support. 3. Adopt-a-Park Program - more formalized with a renewed emphasis this year. · Provide attractive entranceways; focus on Highway 6 and Riverside Drive. Include Sand Road/Gilbert Street and Herbert Hoover Highway in long-range plans. 1. New signs on N. Dubuque and W. Melrose · Protect the Iowa River Corridor through the acquisition of property or easements along the river 1. Trail system nearly complete. 2. Ned Ashton pocket park - construction to be completed in 1999. 3. Peninsula area open space preserved along river. · Implement the public art program 1. Public Art Advisory Committee created and staffed. 2. "Calls" are out: water feature and sculpture pads downtown ppdadmin/goals-cc,doc 3 Ensure the attractiveness of arterial streets, particularly with the planting of trees 1. Highway 6 bypass project has been moved back to "out" years of CIP. 2. WooIf Avenue and Melrose Avenue bridges enhanced appearance on entryway Interjurisdictional Cooperation · Foster positive relationships with neighboring cities, the County, the University, and the ICCSD 1. Joint meetings with other legal governments and ICCSD (ongoing). 2. Cooperative projects at U of l - Highway 6 overpass; Iowa Avenue Streetscape, Stepping Up; Riverside Drive/Arts Campus Storm Sewer Project · Establish a communication system between the City Council and the University of Iowa president and vice presidents Economic Development · Recruit industry 1. , Scott-Six Industrial Park completed · Build tax base 1. Scott-Six Industrial Park 2. Proposed Northeast TIF District Encourage the creation of jobs in the private sector 1. New Jobs and Income Program - NCS Provide financial incentives that do not diminish the long-term financial viability of the City 1. Tax Increment Financing (TIF) utilized. 2. Community Economic Betterment Account (CEBA) program utilized. 3. Low-interest loans/tax abatement. Implement the economic development policies Support work force development actions by others 1. Sponsorship and participation in Nation Jobs program 2. Council participation in regional JTPA program. Transportation Systems · Complete the construction of Court Street 1. Completed to a point 1,000 feet east of Scott Boulevard. · Complete the Benton Street capacity expansion project 1. Delayed: "out" years of CIP. · Provide a major east-west arterial south of Highway 6 1. Consultant under contract for alignment study ppdadmin/goals-cc.doc 4 Invest in non-motorized transportation systems 2. 3. 4. Significant investment in trails, sidewalks, and traffic signals/control systems Improve traffic signal system in Burlington Street corridor Transit route study and proposed changes Additional bike parking provided downtown Citizen Participation · Discuss the issue of representative democracy and participatory democracy · Encourage citizen involvement in the design of the budget · Evaluate the process for citizen involvement in capital projects and Council decision making 1. Neighborhood meetings, newsletters, etc. regarding capital projects, both before and during construction. Public Safety · Improve the public perception of the police department Complete accreditation process 1. In process - about 50% complete >' Establish auxiliary police force 1. No strong interest due to question of authority and significant risk of liability. Continue the work of the Police Citizens Review Board 1. Council's stated commitment and Mayor's letter to PCRB > Continue officer sensitivity training 1. Included in regular training curriculum. >' Address the list of Council issues regarding the police department Council-Staff Relationships · Address the timing of provision of information to the City Council, particularly the time between Council receipt of the packet and regular Council meetings Airport · Enhance the physical appearance of the airport 1. Terminal renovation 2. New sign and landscaping near entrance · Make the airport more inviting to visitors, both physically and operationally 1. Proposed IMAX Theatre 2. Proposed science Center ppdadmin/goals-cc.doc 5 · Develop the airport property which is not required for airport operations 1. N. Commercial Park subdivision to Council in Spring, 1999 · Encourage private investment in the airport Franchises/Utilities · Address utilities in the rights-of-way in terms of usage and compensation 1. Iowa legislature severely limited our options with the bill limiting our charges to utilities, telecommunications, etc. for use of public ROW. 2. Working on scaled down ordinance addressing only ROW management costs as provided by State law. 3. Litigation pending; assisting in funding Coralville case through Iowa League of Cities. · Consider competing providers 1. McLeodUSA interested in providing telephone, internet access and data, and cable TV. Referendum held and approved by voters for Cable TV franchise. · Monitor and take an active role in legislation related to utilities, both at the federal and state levels 1. Deregulation of electric industry pending: monitoring. 2. Telecommunications issues: Federal Communications Commission decisions as well as congressional action regarding rate regulation: monitoring. 3. ROW management issues defined by State and Federal laws: lobbied State Legislature; monitoring. City Service Issues · Promote the recycling of cardboard from businesses 1. Priority was lowered; will look at feasibility in the future; not feasible now. ppdadrnin/goals-cc.doc 6 City of Iowa City MEMORANDUM Date: March 24, 1999 To: Department Heads From: City Manager Re: City Business with a Member of City Council, Board or Commission As you may recall, in the Spring of 1998 City Attorney Eleanor Dilkes sent out several memos to City Council and department heads regarding the Iowa State law (Section 362.5) which with some exceptions, generally prohibits a member of the City Council, City Board or Commission from having an interest in a city contract. A contract includes purchases by the City. Copies of Eleanor's memos of April 10, 1998 to the City Council and April 24, 1998 to me and department heads are attached. One of the exceptions to this statutory prohibition is the purchase of goods and services which do not exceed $1500 in a fiscal year. This limitation is applicable to the entire city, not to each department. Monitoring of such expenses is difficult and time consuming. Therefore, as a general rule purchases from and contracts with members of the City Council, Boards and Commissions shall be prohibited unless the contract is allowed by an exception to Section 362.5 other than the $1500 expenditure exception (e.g. competitively bid contracts, professional service contracts when Board member is just an employee of the party contracting with the City. See Eleanor's memo for more details.) The City Clerk's office maintains a list identifying businesses in which members of the City Council, Boards and Commissions have an interest. The City Clerk will route an updated business list to department heads on a monthly basis and this list should be routed to any employee who makes purchases of products or services. In addition, this list can be accessed by computer at the (F) drive/shared/clerk. The file name is: bdcombus.doc. The list is compiled in alpha order by business name and is a "read only" file. All changes should be made in writing to the Clerk's Office. It is your responsibility to ensure that members of your department are familiar with these restrictions imposed by State law. Attachments cc: City Council Madan Karr, City Clerk Eleanor Dilkes, City Attorney Dale Helling, Assistant City Manager Don Yucuis, Finance Director Cathy Eisenhofer, Purchasing Agent Erin Herting, Controller ~2-,~..~ Staff of Boards and Comnissions City of Iowa City MEMORANDUM Date: To: From: Re: April 10, 1998 City Council Eleanor M. Dilkes, City Attorney -~N~'~J statutory Prohibition on Officers and Employees of the City Having an Interest in a City' Contract The purpose of this memo is to familiarize you with Section 362.5 of the Iowa Code which, with certain exceptions, prohibits officers and employees of the City from having an interest in a contract with the City. This section of the Iowa Code provides that a City officer or employee shall not have a direct or indirect interest "in any contract or job of work or material or the profits thereof or services to be furnished or performed for the officer's or employee's City." A contract in violation of this section is void. It is clear that "officer' includes a member of a City Board or Commission, and certainly a member of a City Board or Commission which exercises some power that is not purely advisory, which most of our Commissions do. There are a number of exceptions to this statutory prohibition and I will not review all of them here. However, the exceptions that will most often be applicable for our purposes are summarized below: 1. A contract that is competitively bid. 4 A contract for professional services not customadly awarded by competitive bid, in which the City officer or employee has an interest solely by reason of employment. A contract with a corporation in which a City officer or employee has an interest by reason of stockholdings when less than 5% of the outstanding stock is owned or controlled by the officer or employee or the spouse or immediate family of such officer or employee. Contracts for the purchases of goods or services if the purchases bene~ting the officer or employee do not exceed a ct~mulative total purchase price of more than $1,500 in a fiscal year. Particularly given the membership requirements of some of our Boards or Commissions, this law imposes a substantial hardship. The most problematic contract is one for design or architectural services which is not competitively bid. Essentially, Section 362.5 prohibits the contract if a member of a Board or a Commission is a partner or owner of the firm that is contracting with the City, the contract is not competitively bid and is in excess of $1,500 per year. · . 2 Recently, I have had discussions with John Shaw, the Chair of the Histodc Preservation Commission whose architectural firm of Wehner, Pattschull and Pfiffner, P.C. has submitted a proposal in response to the City's Request for Proposals for design of the Iowa Avenue parking ramp and is interested in secudng that contract. Mr. Shaw is an owner of this firm. None of the statutory exceptions apply and if Mr. Shaw remained on the Historic Preservation Commission his .firm would be ineligible to contract with the City on this project or on any other project that is not competitively bid. Thus, it is my understanding that Mr. Shaw intends to resign his position on the Histodc Preservation Commission. Similarly, it has been the City's intention to enter into a contract with Rohrbach, Cadson P.C. for the preparation of construction drawings, bidding and negotiation, and contract administration for the Civic Center renovations. It has come to my attention that one of the owners of that firm is Bob Carlson, the Chair of the Board of Appeals. I have informed Mr. Carlson that because of Section 362.5, the City cannot enter into this contract if he continues to be a member of the Board of Appeals. We are currently researching the more ~ner points of this statute and will update you as that research progresses. We are also in the process of developing a system to identify potential conflicts at the beginning of contract negotiations or proposals submitted in response to RFPs, and to make applicants to Boards and Commissions aware of the statutory prohibitions set forth in Section 362.5 Please call me if you have any questions. Cc: Steve Atkins Dale Helling Madan Karr Assistant City Attorneys Department Directors City of Iowa City MEMORANDUM Date: April 24, 1998 To: From: Steve Atkins, City Manager Dale Helling, Assistant City Manager Department and Division Heads Eleanor Dilkes, City Attorney ~/~ Re: Procedures to Promote Compliance With Statutory Prohibition of Officers and Employees of the City Having an Interest in City Contracts (Iowa Code Section 362.5) As noted in my earlier memo to Council, Section 362.5 of the Iowa Code prohibits City officers and employees from having a direct or indirect interest in City contracts unless one of the enumerated exceptions applies. Remember, generally this statute is only a problem when the City is contemplating a contract with or purchase from a person who is a City officer or from a company that is owned in whole or in part (at least 5% stockholdings if a corporation) by a City officer and the contract is not competitively bid. Please note the following: The following statement has been added to the application form for City boards and commissions: You should know that Section 362.5 of the Code of Iowa generally prohibits, with certain important exceptions, a member of a City board or commission from having an interest in a City contract. A copy of Section 362.5 is attached. If you have any questions, please contact the City Attorney's office at 356-5030. II. The following provision should be added to contracts that are not competitively bid and to requests for proposals: Contracts: Upon signing this agreement, Consultant acknowledges that Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City, and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest, either direct or indirect, in this agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5. Requests for Proposals: Upon signing this proposal, Proposer acknowledges that Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City, and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest, either direct or indirect, in a contract that would result from the City's acceptance of this proposal that does not fall within the exceptions to said statutory provision enumerated in Section 362.5. III. As noted in my earlier memo, one of the main exceptions to this provision is for contracts made by the City "upon competitive bid in writing, publicly invited and opened." The Compliance With Section 362.5 of the Iowa Code April 24, 1998 Page 2 "publicly invited" requirement can, of course, be met by publication of a notice for bids as is the procedure for public improvement contracts over $25,000. This requirement can also be met through less formal methods, such as solicitation of bids by contacting those persons on the list of all interested vendors or companies, which list I understand the Purchasing Division maintains. This contact is best made in writing. Such bids must be in writing and sealed, and the solicitation must provide for a date, time, and place certain for bid opening in public. If you want to rely on the competitively bid exception and are not certain whether the procedure you propose to use amounts to competitive bidding please contact the City Attorney's Office. IV. As also noted previously, the prohibition does not apply if such contracts are for the purchase of goods or services which do not exceed a total purchase price of $1,500 in a fiscal year. As a caveat, the $1,500 limitation has City-wide applicability, rather than any one department. A system should be developed, perhaps through the Purchasing Division, to keep track of all department expenditures so that if the City wishes to rely on this exception, the total City purchases or services in a fiscal year with any City "officer" or employee does not exceed $1,500. As I noted at staff 'meeting earlier, our interpretation of this statute is not a hypertechnical or overly conservative one. Rather, the statute is fairly clear on its face, and the attorney general's opinions interpreting the statute are clear that "officer" includes board and commission members. If you have any questions or need guidance on a particular matter, please call. cc: Assistant City Attorneys City of Iowa City MEMORANDUM DATE: TO: FROM: RE: March 26, 1999 Mayor and City Council Madan K. Karr, City Clerk ~ City Business with a Member of City Council In today's packet you received a memo from the City Manager regarding the Iowa State Law prohibiting a member of the City Council, City Board, or City Commission from having an interest in a city contract. We have asked each Board and Commission to complete and sign a form stating their ownership interest in all businesses. That same form is attached to this memo. Please print the form, complete it and return to me no later than Council's work session on Monday evening. As outlined in the City Manager's memo a listing identifying all businesses in which members of the City Council, Boards, and Commissions will be maintained by my office. Please contact Eleanor or myself with any questions you may have. Board/Commission Business Listing Name of City Board/Commission Date: CITY OF IOWA CITY Name of Member List all businesses in which you have an ownership interest (for example, sole proprietor, partner, 5% or more of corporation's stockholdings) Business Name Business Address NOTE: Signature Address A new form must be completed if the above information changes or an ownership interest is acquired in an additional business. clerk\i ntsfrm.doc Date: TO: From: Re: City of Iowa City M MORANDUM , March 22, 1999 Stephen J. Atkins, City Manager Dale E. Helling, Assistant City Manager Proposed MidAmerican Energy Costs Savings Contract You are aware that in December 1998 MidAmerican Energy submitted a proposed contract to the City whereby we would receive either a rebate or a discount in our electric energy costs amounting to just over $140,000 over a six year period. The discount option was available only through January 31, 1999, based on an extension of the December 31, 1998 deadline as we requested. The rebate option, which appears to have been offered by MidAmerican without benefit of the use of the rate case money, remained open beyond January 31. In exchange for the discount or rebate and for locking in our rates over a six year a period, the City would have had to agree to purchase our electric energy exclusively from MidAmerican (except for those facilities outside MidAmerican's service area) for the corresponding six-year period. MidAmerican was required to lower rates to large and industrial customers as a result of a rate case settlement with the Iowa Utilities Board (IUB). However, MidAmerican requested that the IUB give them the right to enter into long-term contracts with its large customers and offer discounts as an incentive. The discounts were to be funded from the aforementioned rate case settlement. MidAmerican desired to lock in large customers, thereby limiting any impact from probable energy deregulation which would allow those customers to negotiate for lower rates in an open market. It is our understanding that to the extent these funds are not utilized by MidAmerican, they will go back into the pool to be distributed to large and industrial users through rebates or lowered rates. We thus believe that Iowa City will receive some benefit from these funds even though we choose not to enter into the proposed contract. Staff, including Chuck Schmadeke, Eleanor Dilkes, Don Yucuis, Kevin O'Malley, Cathy Eisenhofer, Jim Schoenfelder and myself, reviewed the proposal and obtained additional information from MidAmerican as well as from the Iowa Association of Municipal Utilities, the Iowa League of Cities, and the Iowa Utilities Board (IUB). We requested that Latham and Associates Inc. provide an analysis and a copy is attached. Staff concluded that the City not enter into the contract with MidAmerican. Foster Road Paving/Water Facili~ March 22,1999 Page 2 The IUB approved the refund/rebate program in June, 1997. The proposal was presented to the City in December 1998. The discount option was only available through January 31, 1999 and that only by virtue of our requesting an extension of the original December 31, 1998 deadline. The rebate options remained open, again by extension of MidAmerican's original deadline, through mid-March. However, we did not feel that hurriedly entering into a six-year contract was wise, particularly with the franchise expiration and renewal coming up in less than three years. The agreement could have saved Iowa City $140,479 in discounts or rebates over the next six years. Given that deregulation occurs as it appears it will in three years, even a modest reduction in our costs negotiated in an open market could exceed the amount offered by MidAmerican. While there is currently much debate about what will happen to electric energy prices in Iowa after deregulation, we believe that large and industrial users will have opportunities to reduce their costs. Further, cities may wish to "aggregate" or join together in negotiating better prices, an opportunity Iowa City may choose to pursue. It is entirely possible that we could negotiate a 15% savings on our three largest accounts and a 5% savings on other accounts. If we were successful, the savings after deregulation but prior to the end of six years would be more than double that which is offered by MidAmerican. We understand why MidAmerican would wish to lock in its larger users in the face of pending deregulation. Customers may otherwise seek electrical energy on a more cost competitive basis. We were somewhat dismayed, however, that the IUB would allow the industry to use as an incentive money which was determined to be owed to its large and industrial users anyway, and further that we received the proposal only in the final month of an eighteen month option period. MidAmerican was very cooperative in providing information we requested. Our final decision came down to using the best information available at this time to determine if there may be better opportunities for costs savings in the future. We believe that in all likelihood there will be. For the above reasons we have concluded that the City should not enter into this contract. CC: Chuck Schmadeke Eleanor Dilkes Don Yucuis Kevin O'Malley Cathy Eisenhofer Jim Schoenfelder tp5-1dh.doc LATHAM & ASSOCIATES, INC. BRENTON FINANCIAL CENTER 150 F~RST AVENUE NE SUITE 300 CEDAR RAPIDS, IOWA 5240I-I 1 I0 February 17, 1999 Mr. Chuck Schmadeke, Director of Public Works City of Iowa City Civic Center 401 East Washington Street Iowa City, Iowa 52240 Dear Mr. Schmadeke: Bob Latham and I revie~ved the proposed sLx-year electric agreement from a technical and economic perspective. A legal review is also recommended prior to making a decision to sign it. The subject agreement is very similar to other flexible rate contracts that MidAmerican has recently been offering to retain existing customers in the event Iowa opens the electric market to competition. See the attached January 8, 1999 Des Moines Register article. The MidAmerican contracts with the Cities of Des Moines, Council Bluffs and others are public information and Iowa City should obtain a copy to see what concessions, if any, were made. The University of Iowa recently negotiated an electric agreement with MidAmerican and the City may want to discuss electric opportunities with the University before signing a contract that extends beyond the University agreement. MidAmerican has a unique situation as the result of its last rate case settlement. The Iowa Utilities Board (IUB) ordered MidAmerican to reduce rates by $25 million annually. Rates were reduced for residential customers by about $15 million annually. However, MidAmerican requested and received Ibq3 approval to retain about $10 million annually to fund flexible rates and open-market experimental programs. About $6 million was designated for large commercial and industrial customers and about $4 million for small commercial and industrial customers. The IUB granted MidAmerican's waiver of the five-year limitation for offering flexible prices (discounts). There has been a considerable outcry concerning MidAmerican's long-term contracting practices and the IUB is investigating the matter. The IUB has opened a formal investigation of MidAmerican's contracting practices under its flexible pricing. Alliant (IES Utilities and Interstate Power) filed with the IUB for waiver of flexible pricing rules to allow them to compete on similar terms with MidAmerican. The IUB granted the waiver with multiple conditions, including requiring each contract to contain a clause that allows the customer to terminate the contract upon enactment of state or federal electric restructuring legislation (open market competition). It isn't clear whether the early termination condition can be imposed on MicL3xxnerican contracts. The IUB did require MidAmerican to allow an early-out for customers that choose to participate in the MidAmerican MAS open-market pilot program. MAS is for customers of 4 megavatts and larger in Phase I and 2 megawatts and larger in Phase II. You should check the billing kW on the City's largest electric accounts, but likely only the water and wastewater plants may qualify and then probably not until Phase II of M_AS. Aside from regulatory requirements with regard to flexible rates and long-term contracts, is the contract being offered in Iowa City's best economic interest? The amount of utility discounts Office: 319-365-6488 Fax: 319-365-7086 Latham6~aol.eom ErvjnLR~orldnet.att.net offered, the length of contract, the timing of customer choice in an open electric market in Iowa and the delivered cost of electricity in an open market are fundamental to whether a longterm contract is beneficial. MidAmerican, Alliant, the Rural ElecLtic Cooperatives, the Iowa .Association of Municipal Utilities and various other consumers and business groups are supporting electric competition legislation this session. If enacted as proposed, Iowa will become a competitive state on May 1, 2002. The attached spreadsheet is an economic evaluation of the proposed contract. The evaluation assumes Iowa will have an open market in mid-2002 and the open-market price for power at the City's overall load factor will not exceed $0.045 to $0.055 per kfiowatt-hour. For the City's largest electric accounts with higher load factors, such as the water and wastewater treatment plants, the price of competitively priced power is expected to be lower than this average. This means that there would about three and one-half years of full utility discounts under the proposed agreement. Thereafter, the real utility discount will be net of the open-market price reduction. At expected competitive prices and an open Iowa market beginning in mid-2002, the net present value of future savings during the first three and a half years are eroded by foregone savings during the latter part of the contract term. Opinions differ on what the price of electricity will be in an open market. Some argue that supply is fixed and that prices in Iowa will increase with deregulation as demand from other states is supplied by Iowa-based generation. We heard similar arguments in the rnid-1980's when natural gas was deregutated. Consumer choice actually brought more gas suppliers, increased supply and lower prices. With the proposed legislation, there are no interstate limitations on power suppliers to Iowa. Many ~-ill come. Latham and Associates anticipates aggressive competition at prices below current monopoly prices. Latham and Associates is regularly in the power market and our electric supply projections are based on this overall market intelligence. Iowa City is expected to have several open market opportunities available to it. The City already has a provision in its electric franchise agreement (Section 14) which allows the City to produce its own electricity or to purchase from sources other than MidAmerican. The proposed Mid,American contract would require the City to purchase all of its electricity from MidAmerican for six years (through the year 2004). The franchise agreement is effective to September 2001. The City should attempt to preserve its option to self-generate or purchase from others in any new contract. Consider adding language in the proposed contract that effectively preserves all City rights in the franchise agreement and to prevent the new agreement from superceding any aspect of the franchise agreement. Our experience is that it will be most difficult to successfully negotiate greater utility discounts than are being offered. However, the offered discounts become reasonably attractive if the City can negotiate an early termination provision and other terms that are addressed below. Paragraph 1.1: The City should request a three-year written notice during years one through three and a one-year notice thereafter. Also, attempt to eliminate automatic extension after the primary term, or at least attempt to reduce the notice period from 12 months to no more than 6 months to prevent automatic roll-overs. Paragraphs 2.1 and 8.1: The City is required to purchase all its electric energy from MidAmerican and to give MidAmerican the right of first refusal to supply any new facility. Facilities, such as the City's new waste water treatment plant, that are in Eastern Iowa Power and Office: 319-36..~-6488 Fax: 319-365.-7086 Lathamrj(~aol.com LathamRJ~rldnet.att.net , /'99 Light's service area should be exempted. Presuming a competitive electric market in Iowa beginning in 2002, the City may wnnt to preserve the option for an alternate power supply for its water and wastewater plants and for its street lights. These are the accounts that have the greatest potential for savings in a competitive market. The City may also want to preserve the right to purchase street light facilities from MicL;Xmerican. · Paragraphs 2.1 anti 3.2: The proposed agreement limits the quantity of electric service to the physical limitations of the existing transmission and distribution equipment as of the date of initial service. Currently, utilities must provide the necessary upgrade in transmission and distribution to accommodate customer's load growth. Utilities can bear the cost of facility upgrades, without customer contribution, equal to three times increased annual base revenue. If the City expects load grow~ during the contract term, it would not want to forfeit this current benefit of utility investment without City contribution. · Paragraph ]3.2: For new load, the contract does not specify a rate. Presumably, whatever rate is specified will have declining price steps. Currently, added load behind an existing meter will be at the lowest price step, but the proposed contract does not preserve the lowest price step for added load. If mutual agreement cannot be reached on a price for added load, then the incremental load should be at the incremental price in the applicable rate schedule. To the extent regulatory bodies terminate certain tariffs because of changes in the electric industry, the long- term contract should not give MidAmerican sole discretion to re-activate the previous provisions. Such a decision should be by mutual agreement or through a process that has been previously specified, such that regulatory decisions cannot be ignored. · Paragraphs 3.3, 3.4, 3..$ and 3.6: Any costs of transition, public program or environmental costs should be limited to those applicable to Iowa - not "any state." The obhg~ation to pay transition, public programs and environmental costs, are the same whether under the proposed agreement, standard service, or presumably under open-market delivery of third-party power. · Paragraph 3.7: MidAmerican reserves the fight to unilaterally reduce its base price under this agreement. MidAmerican is not obligated to reduce its base price to the City if its m_rift price is reduced to others. To preserve the true discount, prices to the City should be lowered by a corresponding amount in the event tariff prices are lowered or contract prices are lowered for others. Consider requesting a "most favored" clause. · Paragraphs 4.1 and 4.2: The last Iowa legislative session included passage of a utility property tax bill, which could result in lower Iowa utility property taxes. The agreement authorizes MidAmerican to collect increased taxes, but it doesn't require MidAmerican to lower prices in the event of a reduction in utility property taxes. A more equitable approach would be to track all tax changes, including utility property taxes. · Paragraphs 6.1, 6.2 and 6.3: A long-term contract should not waive damages to equipment or product that results from poor electric service q, mlity or negligent utility action. Consider language to address negligent action, such as contained in Section 5 of the electric franchise agreement. · Paragraph 10.2: The City should limit its assistance in gaining regulatory approval of the contract to a reasonable effort and expense. · Paragraph 10.3: In the event the IUB modifies the agreement and it is terminated, the agreement needs to specify terms for termination. In particular, what happens to savings under the contract that are accrued prior to termination? A decision to terminate should be by mutual agreement or through a process that has been previously specified, such that regulatory decisions cannot be ignored and the City does not have to forfeit accrued savings. Office: 319-365-6488 Fax: 319-365-7086 Lathatmj~ao!~om LathamRJ~rldnet.att.net X.~G1E 4 , 7/99 · Paragraph 10.4: Careful consideration needs to be given to whether the long-term agreement would waive future orders of a regulatory body or a future law that would potentially terminate the contract, particularly if the electric industry is restructured. If legislative or regulatory action would other, vise allow early termination of this agreement in the event of an Iowa open market, the City would be waiving its discretionary authority to terminate early. In summary, the proposed electric agreement contains several provisions that the City should attempt to negotiate to more favorable terms. The most important terms are early termination, retention of all rights under the electric franchise agreement and "most favored" clause. Thank you for allowing Latham and Associates to perform this contract analysis. We are assisting other clients in negotiations with MidAmerican and will be pleased to further assist the City of Iowa City. Please call to Bob or me further discuss strategic energy alternatives. Sincerely, Louie R. Ervin Office: 319-36~88 Fax: 319-365-7086 Latham~aol.com I~,thamRJ~rldnet.att. net Iowa City six-year power contract economic analysis. Net Present Value (NPV) discount rate = 5%. The option of receiving the same $140,479 discount spread over 6 years at 2,75% savings/year is less affi'active than receiving the $140,479 over the first 5 years at 3,3% savings/year. Open Mkt % Open Mkt % Open Mkt % Save @ Save @ Save @ $ Net Rev kWh/yr $/kWh $0.045/kWh $O.050/kWh $0.055/kWh 851,388 14,594,505 0.058336 22.9% 14.3% 5.7% Projected open market savings = 10% with a range of 5 to 20% used for sensitivity analysis. Net Present Value (NPV) of future dollars uses a discount rate = 5%/yr. Positive net present values mean savings under a six-year contract. Negative values mean losses. Iowa competitve market is projected to open in mid-2002. 6 Year Contract Assumed Assumed % Savings/ Assumed % Savings/ Utility Open-Market % Savings/ Open-Market (Loss) at Open-Market (Loss) at Year Discount % Savings %/yr (Loss) at NPV Savings %/yr NPV Savings %/yr NPV 1999 3.3 0 3.22 0 3.22 0 3.22 2000 3.3 0 3.07 0 3.07 0 3.07 2001 3.3 0 2.92 0 2.92 0 2.92 2002 3.3 13.3 -8.46 6.7 -2.84 3.3 -0.03 2003 3.3 20 -13.40 10 -5.38 5 -1.36 2004 0.0 20 -15.29 10 -7.64 5 -3.82 Total -27.94 -6.65 3.99 For an open market savings of 10 and 20%, the net present value of a 6-year contract is negative, which suggests that a six year contract should not be persued. For an open market savings of 5 % savings, the net present value is less than 1% savings per year. However, the first three years have positive savings regardless of the future open market price and a six-year agreement would be attractive with an "early-out" provision. TF~ DEs MOmES REGISroe · FroDAY, J~JARY 8, 1999 ..MidAmerican proposal assailed ~ West Des Moines offloials question benefits of bindin~ contract By GElME ERB X~f~lsTFm ST.~fP WRffEn s~ctd~g m position themsdv~s for dcr~.d~r~J1, compeYitive mazk~x- ~l:~ce~ hav~ been going door-~o-door wl~h money f~m a rate SelIXment pool, trying ID entice commercial ar.d goveramem cus~omem to agree m binding ~ve-yeor con=act% Utcky oZScial~ call their incentive prugrm'a, worked ~u~ wiftt uhe I~wa process tha'~ ~ f;~_filnr~ re~d~p.~ial cur, zuners with the com- p~titiv~ world m come, Residential cuffsroe. m, who already re~.Av~d m- funds or rat~ adjusunenU under the raA~ case, aren't affec:ed by the con- uuc~ Bu~ officials of aome Iowa com- muntQes ar~king~e same z~imd~ ninny lx~ple mira when offered a 'good d~al.' ~ a l~idAmerican o~c~l pr~s~x~ed r.ha plan t~ West Des Molnes officials ~ wed<, ~verg couJxdl and staff member on the dais rai~ed an eyebrow. And then they closed ~e door halfway. 'You'x~ t~sing money tha~ is tn f~ due us mlVw'aY, and then you're ~r~nng us we'll rely ~e~ It ff we to ~ five-year contract,' Councilm~n Brad Olson told MidAmerican Ener- gy senior ~.,count e~ecuctive Roger ,qingo. =MY big prOblem is, ff yon owe us the tooneT, write us a check and r2blish .~rda~iosship, Bu~ don't hold us hostage with the toolroy ~o get lI-.,e~year conn-act.' .~.ngo zaok i_~sue with Olson's eln.~racmriza~ion of the offer, bu~ howledged thst M~dAmerican has Sone tO vi~ all Of its cornlner- ci~ and ~overnment customers with t,~e ~ame take-ix-or-leave-it des/. The ~ was offem~ t~e Des Momes suburb ~ guaranteed $4,5,574 Service territories ~ Hem Is wher~ ~idAmerlcnn ~ner~y ~mmun~es ~ve ~ma~ signed a muleear ene~ ~mp~y. MInnesota' Iowa . _ ' MEssoud ~ co~ ~d g~~ ~ · ~de ~e~ ~d g~- ~mem who We~ Du Mo~es p~ ~u~ ~d ~m~ve. m~t~ed b~e. I~ ~ey opted ~de enou~ ~cov~d ~o~er c~mer ~ Ce ~ d~m ~dff com~ g~g a ~m de~ ~ey wo~d c~cff~o~mp~y~a ~on' for ~m~ ~ a re,on ~werf~.. c~t ~ ff dem~d*tion oc~ m offer to W~t DM Mo~s ~d ~c~ m~, 'We ~ve 18 m 20 o~ co~e~ ~d gov~ent oee d~s or co~ ~ ~e entered into uhese ~mre~menm same manner we,re had ~ffi you.' B~ ce~ m~be~ nomd ~ ~e ~cepfio~ of Co~ ~u~, ~ n~d ~ ~ey ~'t s~ ~ or ~mdo~ on ~e ~ of C~ ~m~r 3~ S~ m ~ew ~ C~e ~ed do~ ~~'s ~ ~d Urine W~ Ds Mo~s o~ ~c wo~d p~-~ m comm m~ ~~ ~ D~ be~ byte ~ ~ w~d ~ ~ed ~ me ~e ~ ~ono~yem~ ~om ~~ ~d nat ~ s~ck ~ si=-ye~ de~ ~. ~E~ ~ ~ded for ~o ~ad ~t Des ~o~ ~m~ ~am ~ 'of'~ similn~ ~ ~ m D~ Mo~ ~m~ ~ Gaff Mo~ wo~d ~e m m ~e ~e, b~ ~owle~ Des M~ wu ~ted a ~ not pr~de~ 'We ~kd for mo~ favo~d ~m~ mS ~d ~ were dm~2 ~" ~ed Olsom ~ ~ed ~ ~ Des Mo~e, ~ck of ab~ m r~ego~e ~. City of Iowa City MEMORANDUM DATE: TO: FROM: RE: March 26, 1999 Mayor and City Council Madan K. Karr, City Clerk ~L~ Requests for agenda and packet materials Occasionally Council Members are out of town on Friday aftemoons and request their agenda and/or information packets be sent to them. If you leave me an address the standard procedure will be to federal express a CD to you. If no address is provided I will follow normal operating procedure and leave the materials in the Police Department for pick-up until Monday and then retain them in my office. Please contact me with any questions you may have or any special arrangements that may arise. City of Iowa City MEMORANDUM D ate: To: From: Subject: March 25, 1999 The Honorable Mayor Ernest W. Lehman and Members of the City Council Andre~v Matthews, Assistant City Attorney fit, tiff/, Mississippi River Revival (Wastewater Treatment Plant) Attached you will find a copy of the letter sent to Mississippi River Revival in response to their January 23, 1999 letter directed to the City, ~vhich threatened to sue the City for alleged NPDES permit discharge violations at our wastewater treatment facility. Dave Elias, Chuck Schmadeke and I met with IDNR officials on March 10, 1999 to discuss the group's claims and plant effluent violations. The parties agreed that copper and mercury effluent limit issues would be addressed under an existing administrative order, where the City has agreed to research and implement studies and engage in public education programs for the reduction of these metals in the City's waste stream. With respect to other effluent violations, the parties agreed to negotiate a separate consent order which would identify compliance issues, including providing schedules for upgrading the City's wastewater treatment capacity, milestones for submitting plans and specifications, bid opening date, construction start dates, and construction completion dates. The administrative order will also contain a plan to address recent cyanide excursions noted in lab analysis, including implementing a sampling program and submitting a report by Mayl, 2000 detailing sample results, findings, and implementation of a remedial plan. The administrative order would contain provisions for stipulated penalties for further effluent violations in excess of those permitted under our NPDES permit. We will be working with Stanley Consultants in fashioning an administrative order that also deals with ammonia limit issues, a subject which has been rather problematic in the past because of plant limitations. If you have any questions, do not hesitate to call me. cc: Eleanor Dilkes, City Attorney Steve Atkins, City Manager Marian Karr, City Clerk Chuck Schmadeke, Director, Public Works Department Dave Elias, Superintendent, Wastewater Division March 25, 1999 Sol Simon, Director Mississippi River Revival PO Box 315 Winona, MN 55987-0315 CITY OF I0 WA CITY Re: Iowa City Wastewater Treatment Plant Permits (Your Letter Dated January 23, 1999) Dear Mr. Simon: I am writing on behalf of the City of Iowa City to provide you with a status report of activities to date and planned further activities regarding the above-referenced matter, following receipt by the City of your Notice of Intent to Commence Citizen Action, dated January 23, 1999. City wastewater treatment plant officials conducted a thorough review of the matters raised in your letter and also met with IDNR officials A.L. Goldberg and Terry Jones on March 10, 1999, to discuss among other things, the matters you raise in your January 23, 1999 letter. To begin with, the City is equally concerned that it meet its obligations with respect to its NPDES permit requirements. To meet its obligations, the City has spent millions of dollars in upgrading the original north plant and in supplementing it with a new south plant (see attachment). In 1994, a consultant was hired to begin design for an upgrade of the entire treatment system, consisting of both plants and sewer collection. These plans were submitted to the IDNR in 1995 and contained compliance plans for achieving ammonia limits. These plans called for a multi-phase construction process and were approved by the IDNR through the issuance of various construction permits. Two major components of this construction process have been completed - the South River Corridor Interceptor and Napoleon Park Pump Station, which have provided additional relief to the north plant. Another interceptor project, the Willow Creek Sewer Project, will allow for another significant reduction in the load of the north plant and will permit the shifted load to be treated by the scheduled upgrade of the south plant. Construction of the upgrade will begin in approximately one year and will be completed in year 2002. As you can see by the attached wastewater construction projects schedule, the City is committing vast financial resources to plant upgrades, to improve treatment plant performance and water quality. With respect to wastewater discharge permit issues, the City has also been aggressively engaged in the process of identifying sources of metals in the wastewater flow. Iowa City has had an industrial pre-treatment program since 1982 and pre-treatment permits have been issued to all significant industries in the City. Industry limit adjustments have been initiated in reaction to changing business demands and their effect on the treatment processes. In 1992, the City began searching for sources of mercury and copper which began showing up in lab samples. Since neither metal has been allocated in an industrial permit, these discharges to the City's wastewater stream are without the consent or authorization of the City or any industrial permit issued, and are improper discharges. The search was formalized by administrative orders in 1993 and 1995. Administrative Order #95-WW-16, signed in 1995, 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 · (319) 356-5000 · FAX (319) 356-5009 provided for a five-year period in which the City would research and implement studies and engage in public education efforts for reduction of metals into the City wastewater stream. Considerable progress has been made in this area, but occasional discharges by individuals or entities invariably still occur, which are picked up in lab analyses. The City remains, to a certain extent, at the mercy of individuals or entities who improperly discharge substances into the City's wastewater stream. Lab analysis will pick up such discharges, even though the City had little to do with such violations. However, the City will continue to be looked at as a "violator" regardless of its conduct. We believe continued public education and systematic searches will overcome such problems. With regard to mercury discharges you reference in your letter, you note a 30-day discharge limit average 'of 5.40 pounds per day. These references were specifically noted in the Environmental Advocates' press release and referred to in your letter. In fact, these limits are 5.4 thousandths of a pound per day (.0054 pounds per day). Without desiring to minimize the fact that such mercury discharges were picked up in lab analysis, permitted discharges are not at the levels you allege. However, we continue to search for the source or sources of such discharges and have implemented new "ultra-clean" sampling methods, which may demonstrate that the mercury "violations" were to a significant extent actually due to sample contamination from ambient air and dust. As you will note from your review of permit discharge records, mercury discharges have shown marked improvements over the last several years, with only one reportable analysis for the year 1998. On occasion, problems of metals and other types of "chemical" contamination will crop up as a result of improper discharges to the City's wastewater stream. In 1998, as noted in your letter, notable increases in cyanide occurred. The sporadiC source of such discharge has not yet been identified, but with continued public education and systematic searching, we believe we will overcome this dilemma as well. We will continue to work with private industry and the University to develop public education programs to ensure appropriate compliance. We are also considering a proposal for the evaluation of site specific metals loading issues involving the Iowa River which would be correlated with studies done in other parts of the state and which may be undertaken if the "ultra-clean" sampling and testing procedures we are implementing do not provide sufficient satisfactory results in reducing or eliminating sample contamination from ambient air and dust with respect to metals lab analysis, and which have in the past have provided, we suspect, indications of "false violations". The ammonia issue will be directly addressed by the expansion of the south plant. As you can see by the attachment, the cost of this parameter alone will likely be in excess of $10 million. However, it is an investment that the City feels is necessary to ensure appropriate compliance with the City's permit limits and to ensure appropriate water quality. At our March 10, 1999 meeting with IDNR officials, the parties agreed that effluent discharges from the City's north plant warrant further compliance action, and we are in the process of resolving these issues through an administrative order with IDNR. We provided IDNR with a progress report on identification and reduction of mercury and copper sources, which IDNR is reviewing. We agreed to provide IDNR with a calendar of milestones for submitting further plans and specifications, bid opening information, construction start dates and construction completion dates with regard to upgrading Iowa City's wastewater treatment capacity. We will be submitting a specific plan to address recent cyanide excursions including the implementation of the sampling program by May 1, 1999 and then submitting a report by May 1, 2000 detailing sampling results, findings and implementation of a remediation plan. The proposed administrative order will address the cyanide effluent issues, ammonia issues and related effluent issues and will contain stipulated penalties. We anticipate such an administrative order to be finalized within the next month or so. I am enclosing a copy of Mr. Goldberg's March 15, 1999 letter to Dave Elias, and will provide you with a copy of the administrative order once it is formalized. The City is committed to upgrading its facilities to meet the ever-changing demands of its industrial users and its residents, and in complying with its permit requirements. We have previously expended considerable funds to do so and will continue to spend considerable funds in upgrading facilities to better ensure compliance. We ask for your understanding and patience during this construction. We will continue with our efforts to identify improper source discharges and with our public education efforts to ensure acceptable water quality for residents of Iowa City and for those affected outside the City. Please feel free to call or write me if you should have further questions or desire more information regarding this matter. Very truly yours, Andrew P. Matthews Assistant City Attorney Enclosure cc: Eleanor Dilkes, City Attorney Steve Atkins, City Manager Marian Karr, City Clerk Chuck Schmadeke, Director, Public Works Department Dave Elias, Superintendent, Wastewater Division A.L. Golberg, IDNR andy\ltr\rivereviv .doc WASTEWATER (SANITARY SEWER) PRO3ECTS Treatment and Collection Facility Zmprovements COMPLETED WASTEWATER (SEWER) PRO3'ECT5 South River Corridor Interceptor Sewer - Accepted by Council 1/26/99 The construction of an interceptor sewer between the South and North Sewer Treatment Plants and upgrades to the Pepper Drive and Highland Drive relief sewers. Preliminary Estimate Engineer's Estimate Bid Price Final Const. Cost 15,300,000 18,180,000 12,760,812 12,801, 117 Napoleon Park Pump Station - Accepted by Council 5/12/98 Construction of the Napoleon Park Pump Station, minor improvements at the North Sewer Treatment Plant, new bar screens at the North and South Plant Pump Stations and a fiber optics line between the two sewer treatment plants. Preliminary Estimate Engineers Estimate Bid Price Final Const. Cost 5,047,000 5,548,000 5,779,091 5,771,952 WASTEWATER (SEWER) PRO~TECTS UNbER CONSTRUCT]ZON .North iowa River Corridor Sewer Construction of a sanitary sewer north of Foster Road to provide sanitary sewer service to the future water plant site and the area south of Interstate 80 and west of No Name Street. This project was originally included in the water projects. This project is substantially complete although not yet accepted by Council. Preliminary Estimate Engineers Estimate Bid Price Final Const. Cost 470,000 452,600 437,923 Under Construction WASTEWATER (SEWER) PRO3'ECT5 ZN DESTGN South Wastewater Treatment Plant Improvements Construction of additional South Plant Treatment facilities will expand capacity from 5 mgd to 10 mgd. The North Plant is being downgraded from 9.4 mgd to 5 mgd as a result of ammonia removal requirements. Preliminary Estimate Engineers Estimate Bid Pdce Final Const. Cost 13,500,000 :In Design WASTEWATER (SEWER) PRO,TECTS CONSTRUCTED OR IN DESIGN OVER THE LAST FIVE YEARS Willow Creek Interceptor Sewer Construction of an interceptor sewer along Willow Creek from the Napoleon Park Pump Station to Mormon Trek Boulevard at Benton Street. Preliminary Estimate Engineers Estimate Bid Price Final Const. Cost 8,793,000 8,550,000 7,326,298 Under Construction South Plant Digesters & Office, Lab and Maintenance Facilities Construction of South Plant digesters, etc. will allow abandonment of the North Plant digesters, provide for additional industrial waste treatment and relocate primary labs and maintenance facilities to the South Plant. Preliminary Estimate Engineers Estimate Bid Price Final Const. Cost 10,000,000 In Design Scott Boulevard Trunk Sewer - Accepted by Council 7/7/98 Construction of a trunk sewer from the southeast interceptor near Saddlebrook subdivision east and north to the lowa Interstate Pailroad at Scott Boulevard. Preliminary Estimate Engineers Estimate Bid Price Final Const. Cost 2,750,000 2,759,000 1,988,741 1,971,849 Sheridan Avenue Sanitary Sewer - Accepted by Council 1/27/98 Construction of a sanitary sewer along Sheridan Avenue from Oakland Avenue to the trunk sewer on Rundell Street to control sewer surcharging. Engineers Estimate Bid Pdce Final Const. Cost 170,000 1'H,317 177,107 Wylde Green Sanitary Sewer - Accepted by Coundl 12/9/97 Reconstruction of the sanitary sewer in the area along Wylde Green Road from Highway I to Talwm Court. CDBG flood money financed the majodty of this project. Engineers Estimate Bid Pdce Final Const. Cost 481,100 477,785 438,265 Highlander Lift Station- Accepted by Council 4/8/97 Sanitary sewer, lift station, and force main improvements in the Highlander (hotel) area. This project was completed as obligated under a CEBA grant. Engineers Estimate Bid Pdce Rnal Const. Cost 348,000 224,720 345,854 Abbey Lane Sanitary Sewer- Accepted by Council 12/3/96 Installation of sanitary trunk sewer through the proposed Kiwanis Park and along part of Abbey Lane. Engineers Estimate Bid Price Final Const. Cost 126,670 104,766 106,566 Longfellow Area Sanitary Sewer - Accepted by Council 11/4/96 Reconstruction of sanitary sewer in the Longfellow neighborhood area. Engineers Estimate Bid Pdce 496,117 474,065 Final Const. Cost 522,398 Northwest Sanitary Sewer, Phase I1 - Accepted by Council 7/18/95 Construction of sanitary sewer to the east boundary of Walnut Ridge subdivision. Engineers Estimate Bid Price Final Const. Cost 80,000 71,228 71,442 1994 Sanitary & Storm - Accepted by Council 7/19/94 Upgrade of sanitary sewers located at Dunuggan Court, Kineton Green and Pine Street to alleviate sanitary sewer backups and the construction of the Westside trunk sewer. Engineers Estimate Bid Price Final Const. Cost 609,694 694,698 694,698 P/ease note that other san/tary sewer upgrades were made in connect/on w/th road reconstruc~n projects throughout the C~/. These sewer projects were included in the reconstmc~bn project and not bid sepera tel~z. To provide a better understanding of different construction cost figures and terms that are presented in reference to individual projects, the following glossary should be utilized: Preliminary Estimate: This figure represents the estimated construction cost of a project befo/'~' plans and specifications are drawn up. Engineer's Estimate: This figure represents the estimated construction cost of a project Z~asedo/T final plans and specifications. This figure is presented to Council at the time a project's public hearing is held and plans and specifications are Accepted by Council. Bid Price: This figure is the lowest responsible competitive bid received from a private contractor. 'It is the amount presented in the contract between the City and the contractor which is awarded by Council action. Final Construction Cost: This figure is the total amount paid to a contractor for the construction of a project and is the figure presented to Council at the time a project is presented for acceptance. THOMAS J. VILSACK GOVERNOR SALLY Jo PEDERSON LT. GOVERNOR March 15,° 1999 Environmental Protection Division ~/~ Field Office ~6 1004 West Madison Washington, Iowa 52353 Te1:(319) 653-2135 Fax: 2856 ~ ~ ~ .~ ~ ~. =, iD~BpARTMENT ,... "'~ ' OF NATURAL RESOURCES ! ;;'i i PAUL W. JOHNSON, DIRECTOR j '. ! ; ,~.li ;'- :' ~ , -=.~.. Dave Elias Iowa City Wastewater Division 1000 South Clinton Street Iowa City, IA 52240 RE: Wastewater Facility Nos. 6-52-25-0-01 and 6-52-25-0-02 Dear Mr. Elias: This letter addresses our meeting on March 10, 1999, regarding the status of complying with Administrative Order 95-WW-16 and recent effluent violations from the Iowa City North Plant. At the meeting Iowa City submitted a progress report on identification and reduction of mercury and copper sources. We will review this report and comment later. The effluent violations from the Iowa City North Plant warrant further compliance action by the DNR. We agreed upon a consent order to address these compliance issues. In order to move this process along we need your proposed schedule for upgrading Iowa City's wastewater treatment capacity. Please supply us with your milestones for submitting plans and specifications, bid opening, construction start date, and the construction completion date. In addition, we agreed upon a plan to address your recent cyanide excursions which include implementing a sampling program by May 1, 1999 and then submitting a report by May 1, 2000 detailing sample results, findings, and implementation of a remediation plan. In order-to expedite this process, we need you t~ submit by April 5, 1999, your confirmation of the cyanide study scope and milestones and dates you propose for upgrading Iowa City's wastewater treatment facilities. If you have any questions, please call. Sincerely, COMPLIANCE AND ENFORCEMENT BUREAU Field Office ALG:/ww/icao.doc xc: Wastewater Permits Section, DNR, Des Moines · &,Andrew P. Matthews, City Attorney, 410 E. Washington, Iowa City, IA 52240-1826 File Suspense April 5, 1999 WALLACE STATE OFFICE BUILDING / DES MOINES, IOWA 50319 / 515-281-5145 / TDD 515-242-5967 Date: To: From: Re: City of Iowa City MEMORANDUM 03-26-99 IP9 February 22, 1999 Steve Arkins, City Manager Rick Fosse, City Engineer ~ Major Projects for 1999 Construction Season ~-j The following is a list of major projects that we expect to be constructed this year. This list includes a few projects that are already under construction. These projects are indicated with a * Willow Creek Tntercepter Sewer * Captain Irish Parkway * Water Plant Site Work, Phase IF · Emerald Street Finished Water and Sanitary Sewer * Collector Wells - Lower Terminus * Sand Pit Pump Station - Lower Terminus Iowa River Power Dam Tmprovements River Street/Woolf Avenue Reconstruction & Riverside/Arts Campus Storm Sewer Summit Street Bridge City Plaza Renovation, Phase College Street Water Main Replacement K1FWANIS Park Development and Storm Water Management Westminster Sanitary Sewer Upgrade Iowa Avenue Parking Facility Civic Center Third Floor & Police Second Floor Foster Road Reconstruction/Phase II Water Plant Site Work 1999 Asphalt Resurfacing Program 1999 ADA Curb Ramp Program Cc: Chuck Schmadeke IOWA EDITION Drivers' alert: Roadwork to start · Iowa crews will soon begin $400 million in projects ardund Iowa. By WILLIAM PETROSKI RI.,( ~IST~,.R ~TAI. I. XVRI rkR lowa's road construction season is about to shift into high gear on a record $400 million worth of state and federal highway projects. "April. ,ls~ ..you will see orange signs popping up -all over the state* to mark high- way construction zones, said Jerry Dickinson, a spokesmad for the lowi Department of Transportation. State highway engineers on Monday unveiled a list of ma- jor prQjects throughout Iowa and asked the public to slow down and use extra caution in construction areas. Because of mild weather, some road projects already are under way. Last year, there were nine fatalities in Iowa roadwork ar- eas. Those deaths included seven motorists and two DOT employees. Most work-zone crashes are caused by driver error, and three-fourths in- volve rear-end collisions, offi- cials said. Interstate highways that will receive major construction and repair work are in Adair, Dallas, Hsj'rison,l Jasper, Johnson, linn, Polk, Pottawal- tanfie, Poweshiek, Story and Scott counties. in addition, several major projects are pined for the Des Moines metro area. The $400 milhon ~eing spent on road construction this year is the most ever in Iowa -- by a large margin. Last year*s Iowa DOT road program cog about $340 naillion. · ORANGE SIGNS: A record amount will be spent this year on road construction in Iowa. · MORE FUNDING: This season's DOT budget is helped by a large increase in federal highway appropriations by Congress. · SLOW DOWN: Nine traffic deaths occurred inside road construction zones last year. Iowa to spend a 'record $400 million on roa ROADS. Continued from Pa~e 1A This season's budget has been booster by large increases in federal highway appropriations by Con- gress, although there also have been increases in road spending by the Iowa Legislature in recent years. Scott Newhard, director of public affairs for the Associated General Contractors of Iowa, said that for every $1 billion spent on hjghways, 42,100 jobs are supported. That in- cludes 27,600 jobs in highway construction-related industries and 14,500jobs in other industries. Road construction spending also provides a positive return in safety and health insurance benefits, Newhard said. Here are some key areas of work this construction season: · Central Iowa ~ Resurfacing on Interstate Highway 80 in Dallas County and patching on 1-80 in Polk, Adair, Madisoh 'and Dallas counties. Resurfacing 1-80 in Adair County. On Interstate Highway 35, bridge reno- vation work over Iowa Highway 931, also known &s ~ Street, in An- keny. On 1-35/80 in Polk County, pax~ng, grading and replacement of five bridges from Second Avenue to {he northe&¶t mixmaster inter- change of 1-35/80 and Interstate !lighway 235. ~ne in five ~o~ of fo~ i~ on 1~ 'in Jo~n ~W w ~ i ~ Cities ~a -- Pa~g ~ ;~: nd reconstruction work ~e mere ~g ~ p~M on s~te ~ghway29 ~ Ha~s0n, In addition, there will be grading, paving and bridge replacement for the eastbound and westbound lanes of 1-35/80 near the Merie Hay inter- change in Urbandale and Johnston. On Interstate Highway 226 in Des Moines, there will be patching of the entire route. On relocated Iowa Highway 5, also know~ as the new souffi-side bdtway. there will be grading from existing Iowa High- way28 east to Southwest Ninth Street. The Iowa 5 project will re- quire the closing of County Line Road from May 1999 through the summer of 2000. · North-Central Iowa -- On 1-35 in Polk, Story, Hamilton, Wflght and Franklin counties, there w~l be patching from the Des Moines area Monona and Woodbury counties..~m 1-29 bridge will be repaired over Boyer River.in Harrison County, MId 1-29 will be resurfaced from Highway 30 to three miles north bf Iowa Highway127 in Harris0i~ County. Date: To: From: Re: City of Iowa City MEMORANDUM March 22, 1999 Steve Atkins, City Manager Rob Winstead, Civil Engineer Terry Robinson, City Forester Downtown Tree Removals 03-26-99 Last week ten (10) trees were removed from the City Plaza in the area of the College Street Water Main Replacement project. The trees removed were either in failing health or inappropriate for their location. The water main project in and of itself did not require these trees to be removed. During Phase II of the Downtown Streetscape Improvements, twenty-one (21) additional trees will be removed. Thirty-eight (38) new trees and over 3,600 shrubs and flowers will be planted as part of the improvements. Of the 21 trees left to be removed: · Ten (10) are failing in health and/or received storm damage · Six (6) are in the playground area and will be removed to meet national safety standards for playground equipment · Four (4) are female ginkos with foul smelling fruit · One (1) will be transplanted. Eighteen (18) of these trees are in the City Plaza and three (3) are on Washington Street. Care will be taken to minimize damage and stress to the remaining trees during construction of the water main and streetscape improvements. Cc: Rick Fosse City of Iowa City MEMORANDUM Date: To: From: Re: March 23, 1999 City Council and City Manager Maurice I. Head, Community Development Coordinator Johnson County Housing Task Force I attended a meeting chaired by Supervisor Carol Thompson on Thursday, March 18 to discuss affordable housing issues in the county. The meeting included representatives from cities, non- profit agencies and the USDA. Two important points came out of this meeting: 1) the Johnson County Board of Supervisors will be asked to appoint a Housing Task Force to work in partnership with cities and organizations to examine countywide housing issues and 2) ECiCOG would take the lead role in applying for funding to address county housing issues. It was the consensus of the group that the number one priority for funding should be rehabilitation assistance to preserve owner- occupied housing in the unincorporated parts of the county and in small towns. The Board of Supervisors will appoint the Housing Task Force in the next week or two. The next meeting of the group will be in late April to discuss funding opportunities and programs the county may consider in the near future. ppdcdbg~mem\jchtf.doc City of Iowa City MEMORANDUM TO: FROM: DATE: RE: City Council Deer Helicopter Count Attached you will find the Department of Natural Resources (DNR) tabulation of the helicopter deer counts performed in January 1999 and January 1997. The recent count demonstrates an approximate 62% increase over the two- year period, an increase in-line with DNR predictions. Also attached is a map displaying the comparison. Please call me if you have any questions. AREA 1-380 to H965 (N) H965 to 1 st (N) H965 to I st (S) So. Peninsula Finkbine Clear Ck West Clear Ck East Willow Ck Iowa River (S) Hickory Hill/ACT Dub. to Dodge Dub. to Hwy 1 (N of 1-80) Manville East IC SE IC Acreage Sq. Mile Deer:97 Deedsq.mi. 2070 3.234 35 11 1980 3.094 97 31 1485 2.320 39 17 590 0.922 69 75 370 0.578 6 10 1510 2.359 49 21 890 1.391 49 35 280 0.438 3 7 720 1.125 11 10 1280 2.000 65 33 780 1.219 78 64 560 0.875 37 42 0 0.000 0 ERR 0 0,000 0 ERR 0 0.000 0 ERR Deer: 99 Deer/sq.mi. 26 8 117 38 59 25 154 167 31 54 111 47 79 57 0 0 15 13 127 64 90 74 60 69 0 ERR 0 ERR 0 ERR TOTAL 12515 19.555 538 28 869 44 Iowa City/Coralville Deer Management Committee Meeting Wednesday, April 21, 6:30 p.m. Civic Center Council Chambers Thank you for agreeing to serve another year. Agenda and meeting materials will be sent to you prior to April 21. Please call Lisa at 35~5010 K you have any questions. IOWA CITY PLANNING AND ZONING COMMISSION WORK PROGRAM - PENDING LIST Fiscal Year 1998 Zoning Chapter Issues 1. Consider drive-up pharmacies in CN-1 zone (expected to go before P&Z on April 15) 2. Review existing tree regulations, especially for parking lots that exceed the minimum required parking spaces. 3. Develop proposals for treatment of entranceways. (Committee expected to being in summer) 4. Provisions to assure neighborhood compatibility for new multi-family buildings in established neighborhoods. (Committee work in progress) 5. Review Zoning Code for compatibility with the Comprehensive Plan, 6. Amend the RM-12 zone to allow limited commercial uses by special exception. 7, Review parking regulations for carry-out restaurants. (Before P&Z) 8, Consider establishing guidelines for the design of communication towers. 9, Consider amending the CC-2 zone to permit hotels/motels. 10. Review parking requirements for fraternities and sororities. 11. Review definition of awnings. 12. Consider Zoning requirements for schools and other institutions, Comprehensive Plan 1. South Central Planning District 2. Northeast Planning District 3. North Planning District Other Review recommendations of the Communtiy Housing Forum Report. Review of subdivision regulations, including design provisions. Review of Floodplain Management Ordinance. 3/26/99 ppdadmin\pending.doc March 19, 1999 MEDIA RELEASE For Immediate Release CITY OF I0 WA CITY Contact Person: Doug Ripley, JCCOG Traffic Engineering Planner City of Iowa City (319) 356-5254 CITY REPLACES RED INCANDESCENT TRAFFIC SIGNAL BULBS WITH LEDs TO SAVE MONEY AND ENHANCE SAFETY The City of Iowa City has embarked on one of the most cost-effective energy programs to date. City of Iowa City traffic signal technicians have begun replacing 660 red incandescent traffic bulbs with Light Emitting Diode (LED) replacement bulbs. The old incandescent bulbs use 165 watts of electricity while the LEDs use only 15 watts. The annual energy savings will be approximately $40,000. The cost of the project is less than $80,000, so the project will pay for itself in electricity savings in only two years. The new LED bulbs are guaranteed for five years with life expectancies of 6 to 8 years, much longer than incandescent bulbs. This equates to a net electricity savings of approximately $200,000 over the life of the LED bulbs. The new LED bulbs are also brighter, and will begin to dim instead of burn out when they need to be replaced, adding a safety benefit for motorists. The downtown red signals have already been replaced, and signals in the remainder of the community will be replaced over the next few months. Iowa City crews will also be changing out 28 University of Iowa red signals and 16 University Heights red signals in a cooperative arrangement. The program is being funded by the City of Iowa City's Energy Savings Payback Fund which was developed to make possible this type of energy savings project. jccogtp/pr-bulbs.doc 410 EAST WASHINGTON STREET , IOWA CITY, IOWA 52240-1826 ,, (319) 356-5000 ® FAX (319) 356-5009 -> 3193565889 lOga CI~ CLgRI! 03-26-99 I V, ""~ . P '~ 6 Johnson Co~mly ~ Jonathan Jordahl, Ch~ir Charles D. Duffy Michael E. Lehman Sally StuBman Carol Thompson BOARD OF SUPERVISORS Agenda Boardroom - 2nd Floor Johnson County Administration Building 913 South Dubuque Street Iowa City, Iowa 52240 March 23, 1999 INFORMAL MEETING 1. Call to order 9:00 a.m. 2. Review of the formal minutes of March 11 th Business from Linda Severson, Human Services Coordinator for Johnson County Council of Governments re: introduction of Karen Ganiard the new Volunteer Action Center Coordinator. discussion Business from Deborah Conger, .Director of Mental Health/Developmental Disabilities Services of Johnson County re: Johnson County FY00 Services Management Plan. discussion/action needed Business from Karin Franklin, Director for Iowa City Planning and Community Development re: the following proposed annexations: discussion/action needed a) Eastside Scott Boulevard at Washington Street. b) Lot 2 of Pine Meadow Comer of American Legion Road and Taft Avenue. c) Other 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 3564086 09:18:15 319-354-4213 -> 3193565889 I0~ CI~V CLgP-,R Agenda 3-23-99 Business liom the County Engineer a) b) c) Page 2 Discussion/action needed re: FY 2000 Secondary Road Construction Program for submittal to the Iowa Department of Transportation. Discussion/action needed re: FY 2000 Secondary Road budget for submittal to the Iowa Department of Transportation. Other 7. Business from the County Auditor a) Discussion/action needed re: Resolution 03-25-99oB1 Appropriating Amounts Through The Fourth Quarter of Fiscal Year 1999. b) Discussion/action needed re: Resolution 03-25-99-B2 naming depositories. c) Other Business from Lora Shramek, Human Resource Administrator re: recommendation to change Flexible Spending Plan Year from Fiscal to Calendar Year. discussion/action needed 9. Business from Carol Peters, Administrative Assistant a) Report/update re: telephone/voice mail request for proposals for the Administration Building, Johnson County Attomey's Office and Johnson County Ambulance Office. b) Other 10. Business from the Board of Supervisors a) b) Voluntary Annexations from the City of Coralville submitted on March 17, 1999. (FYI) Minutes received 1. Mid-Eastern Iowa Community Mental Health Center Board of Directors for November 17, 1998 2. Johnson County Council of Governments Urbanized Area Policy Board for January 20, 1999 3. Hawkeye Area Commumty Action Program for February 8, 1999 89:10:48 -~19-354-4213 -~ 31~35~5889 IOg~ CI~V CL~R Page Agenda 3-23-99 Page 3 4. Johnson County Board of Health for February 10, 1999 5. Johnson County Nutrition Board for February 22, 1999 6. Johnson County Transitional Empowerment Board for February 25, 1999 7. East Central Iowa Council of Govemments for February 25, 1999 8. Communication Committee for March 10, 1999 c) Reports d) Other 11. Work Session re: strategic pla~ing review draft changes. discussion/action needed 12. Discussion from the public 13. Recess FI3/ZZ/9~ Fi~:51t:it~ 319-354-4Z1~ -> 319:3r-~&58it9 IOI, IA CI~Y (:LFJtK Page 981 Johnson Count' 1IOWA X_ Jonathan Jordahl, Chair Charles P. Duffy Michael E. Lehman Sally Slutsman Carol Thompson BOARD OF SUPERVISORS March 23, 1999 INFORMAL MEETING CORRECTION Conservation Education Center Location: Kent Park 2048 Highway 6 NW Iowa City Agenda 1. Call to order 1:30 p.m. 2. Work Session with Department Heads 3. Update/report/discussion of the following: A. Reports/updates from Department Heads B. Review of budget process · Input from Department Heads on budget process · Limiting personnel budget expenditures to approved personnel slots (Carol Thompson) · Feasibility of centrally-coordinated purchasing of big-ticket items like copier paper, copy machines and cars (Carol Thompson) C. Clarification of Compensatory Time payment at termination (Lora Shramek) D. Expansion of Human Resource function · Staff Development E. Report/update on Strategic Planning · Review of Mission Statement · Meeting on March 3 1 st F. Date and time of next meeting G. Other 4. Adjourn 03/Z4/99 ll|~Z|I~ 319-35~-4Z13 -> +31~356588~ I0~ ~IT~ ~LE~E Pa~ BB1 Johnson County ]IOWA ~> Jonathan Jordahl, Chair Charles D. Duffy Michael E. Lehman Sally StuBman Carol Thompson BOARD OF SUPERVISORS Agenda Boardroom - 2"d Floor Johnson County Administration Building 913 South Dubuque Street Iowa City, Iowa 52240 March 25, 1999 FORMAL MEETING 1. Call to order 9:00 a.m. 2. Action re: 3. Action re: claims formal minutes of March 11 m 4. Action re: payroll authorizations 5. Business from the County Auditor a) Action re: permits b) Action re: reports 1. Clerk's February monthly report. 2. Treasurer' s semi-alm~ ml report c) Other 6. Business from the Planning and Zoning Administrator a) Final consideration of application Z9833 of Mike Plotz. b) Final consideration of application Z9902 of Randy Kramer. c) Final consideration of application Z9903 of William Lane. d) Other 913 SOLrYH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 03/24/99 11:42|41 919-354-421~ -> +319~565889 I08~ CITV CLgR~ Page 882 Agenda 3-25-99 Page 2 7. Business from the Assistant Planning and Zoning Administrator , a) Discussion/action re: the following Platting application: Application S9903 of Randy Kramer requesting preliminary and final plat approval of Kramer Subdivision, a subdivision described as being located in the NE ¼ of the SW ¼ and the NW ¼ of the SE ¼ and the SW ¼ of the SE ¼ of Section 25; Township 77 North; Range 6 West of the 5th P.M. in Johnson County, Iowa (This is a l-lot, 18.16 acre, residential subdivision, located at the west end of Eden Farm Road SE, approximately 3A of a mile west of its intersection with Sioux Avenue SE and 670th Street SE in Fremont Twp.). Continuation of public hearing on the following Conditional Use Permit: discussion/action Application CU9901 of Wendling Quarries, signed by John Tuthill, Dewitt, Iowa, requesting a Conditional Use Permit to expand an existing quarry located in the NE ¼ of Section 4; Township 81 North; Range 8 West of the 5th P.M. in Johnson County, Iowa (This property is located on the south side of Linn Johnson Road NW, approximately ~ miles east of its intersection with Calkins Avenue NW in Monroe 9:30 a.m. - Presentation to employees in recognition for Years of Service. discussion 10. Business from the County Attorney a) Discussion/action re: Investor's Life Insurance Company. b) Other Deferred Compensation Program with Annuity 03/Z4/99 11:43:14 319-354-4Z13 -> +31935fiSB89 lflU~ CITY CLERR Page 803 Agenda 3-25-99 Page 3 11. Business from the Board of Supervisors a) Action re: Resolution 03-25-99-B1 Appropriating Amounts Through The Fourth Quarter of Fiscal Year 1999. b) Action re: Resolution 03-25-99-B2 naming depositories. e) Discussion/action re: Penn Township Trustee vacancies. d) Action re: recommendation to change Flexible Spending Plan Year from Fiscal to Calendar Year. e) Action re: Johnson County FY00 Sexyices Management Plan for Mental Illness, Mental Retardation, Developmental Disabilities, and Acquired Brain Injury. f) Discussion/action re: fireworks penrots. g) Motion authorizing release of Request For Proposals for new phone/voice mail system for the Administration Building, County Attorney' s Office and Ambulance Building on March 29th' h) Other 12. Adjoum to informal meeting a) Reports and inquiries from the County Attomey b) Inquiries and reports from the public c) Reports and inquiries from the members of the Board of Supervisors d) Other 13. Adjournment 14:54:89 319-354-4213 -> ~3193565889 I09~ CITY CLERK Page 881 Johnson County 'i~ iOW~il~ Jonathan lordahl, Chair Charles D. Duffy Michaol E. Lohman Sally Stutsman Carol Thompson BOARD OF SUPERVISORS Agenda Boardroom - 2nd Floor Johnson County Administration Building 913 South Dubuque Street Iowa City, Iowa 52240 March 26, 1999 INFORMAL MEETING Call to order 3:00 p.m. Leave Johnson County Administration Building to tour the new Lirm County Juvenile Detention Center, located at the comer of Highway 218 and Walford Road, Cedar Rapids, Iowa. 3. Adjourn 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 Spouses and relatives of City Council Members and members of comparable County Boards and Commissions are not eligible for appointment to City Boards and Commissions. This includes: spouse, child, mother, father, mother- in- law, father- in- law, brother, sister, brother* in- law, sister- in- law, step-father, step-mother, step-child, aunt, or uncle. (Resolution 85-354) Males: 3 Females: 3 April 6, 1999 PUBLIC ART ADVISORY COMMITTEE One vacancy - Three Year term (Preference for Architect) April 6, 1999 January 1, 2002 Gary R. Nagle [] 3011 Brookside Drive AS OF NOON 3/25/99 [] Denotes applicant completed the Confidential page of the application. CITY OF IOWA CITY ADVISORY BOARD/COMMISSION -,, PLICATION FORM Individuals serving on Boards/Commissions play an important role in advising the CouF-~L~l'Gn r~tter~ ~f interest to our community and its future. Applicants must reside in Iowa City. ~ After a vacancy has been announced, the Council reviews all applications during the work session. The appointment is made at the next formal Council meeting. Appointees serve as unpaid volunteers. PLEASE USE A BLACK INK PEN, Return the application to City Clerk, 410 E. Washington St., Iowa City, Iowa. THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC, WITH THE EXCEPTION OF THE LAST PAGE MARKED "CONFIDENTIAL" THIS APPLICATION WiLL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME. ADVISORY BOARD/COMMISSION NAME f)dl/~lC/¢/t~5 NAME t/~~ /~. /%/ALc/--E HOME ADDRESS~bl/ Is your home address (listed above) within the corporate limits of Iowa City? How long have you been a resident of Iowa City? O ' ~UPATION ~ I?.,Ct4I 1'~'C 7' PHONE NUMBER: HOME ,~ t-Z//' '/~:)~::) D t~bVlSor~yTERM /~r4or~KS/ZP~. zp~_. v/Yes No 1 '7 EMPLOYER BUSINESS EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: -'~fX q~s .F-xPaTzte-zJr_e' ,ok/r~',.5[r..,~ ~Vzr. cd WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? ~Ov'l:SftO('o '7'1#~ (,d~ddtl-- ~Pld AfDT" ~,TtTH-llJ TN-E dc'tlt'~lUfitT21 WHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR APPLYING)? /7~ ~KP~'j~ / t~,~dC-.~' /~ DES t~ /d e"~E '7'0 SPECIFIC ATTENTION SHOULD BE DIRECTED TO A POSSIBLE CONFLICT OF INTEREST. PLEASE LIST ANY PRESENT AFFILIATIONS YOU HAVE WITH AGENCIES WHICH MAY APPLY FOR FUNDING FROM THE CITY. AFFILIATION MEANS BEING A BOARD MEMBER OR EMPLOYEE OF THE AGENCY. OTHER TYPES OF AFFILIATION MUST BE EXAMINED ON A CASE-BY-CASE BASIS BY THE CITY ATTORNEY'S OFFICE. YOU SHOULD KNOW THAT SECTION 362.5 OF THE CODE OF IOWA GENERALLY PROHIBITS, WITH CERTAIN IMPORTANT EXCPETIONS, A MEMBER OF A CITY BOARD OR COMMISSION FROM HAVING AN INTEREST IN A CITY CONTRACT. A COPY OF SECTION 362.5 IS ATTACHED. IF YOU HAVE ANY QUESTIONS, PLEASE CONTACT THE CITY ATTORNEY' S OFFICE AT 356-5030. IF YOU ARE UNCERTAIN WHETHER OR NOT A POTENTIAL CONFLICT OF INTEREST EXISTS, PLEASE LIST THE AGENCY AND THEN CONTACT THE CITY ATTORNEY'S OFFICE. IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? V/YES NO DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? YES /NO (It has been Council policy not to permit an individual to serve on two Boards or Commissions at the same time.) Misrepresentations on this application will constitute just cause for removal of an appointee. cclerk\bdcomapp.doc If you fail to answer all questions on the application you may not be considered for__,appoi~i~ment. January 1998 Spouses and relatives of City Council Members and members of comparable County Boards and Commissions are not eligible for appointment to City Boards and Commissions. This includes: spouse, child, mother, father, mother- in- law, father- in- law, brother, sister, brother- in- law, sister- in- law, step-father, step-mother, step- child, aunt, or uncle. (Resolution 85-354) Males: 4 Females: 5 April 6, 1999 HISTORIC PRESERVATION COMMISSION One Vacancy - Unexpired Term April 6, 1999 - March 29, 2001 Richard Carlson [] 309 Finkbine Lane #10 John E. Beasley [] 602 N. First Avenue William T. Downing [] 232 S. Summit Street A-1 AS OF NOON 3/25/99 [] Denotes applicant completed the Confidential page of the application. iI · CITY OF IOWA CITY ADVISORY BOARD/COMMISSION ,PPLICATION FORM Individuals serving on Boards/Commissions play an important role in advising the Council oncrhatters of interest to our community and its future. Applicants must reside in Iowa City. After a vacancy has been announced, the Council reviews all applications during the work session. The appointment is made at the next formal Council meeting. Appointees serve as unpaid volunteers. PLEASE USE A BLACK INK PEN, Return the application to City Clerk, 410 E. Washington St., Iowa City, Iowa. THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC, WITH THE EXCEPTION OF THE LAST PAGE MARKED "CONFIDENTIAL" THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME. ADVISORY BOARD/COMMISSION NAME -~ 15'T't~I~-Ic- NAME Jt'J|L-LI/~,I"t"E, l"~t~lAJl',Jtk,~ HOME ADDRESS~:%Z. Is your home address (listed above) within the corporate limits of Iowa City? How long have you been a resident of Iowa City7 ( .'.UPATION ~ },,J']~F'J~J A t?--c- !-J f PHONE NUMBER: HOME ~ ~t¢~ -- c~ '7 TERM ~ t~/~' t..., /.~.YeS __ NO EMPLOYER BUSINESS EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? WHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR APPLYING)? Historic Preservation Commission Application Responses William T. Downing EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: My formal education in architecture included extensive investigation of the history of architecture and how culture and society shape the form of buildings and cities. My experience in the profession of architecture has taught me to evaluate existing structures for their historic, econon~ic, functional, and aesthetic value. As member of the business community, serving a diverse group of clients and building users, I understand the need for appropriate design and consideration of many criteria when considering new construction, additions, or demolition. Finally, as a professional, it is my responsibility to give my knowledge and experience to the community to aid others in making decisions about our collective future. WHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR APPLYING)? As a long-time resident of Iowa City, I have seen the city grow and change beyond the town I moved into to a regional city of Iowa. While this growth is exciting, dynamic, and valuable to the future of Iowa City, it is imperative that we not loose continuity with our past. Buildings, while merely physical constructions, embody the greatest aspirations of the past, and can serve to inspire and educate for our future. Please consider my application for a position on the Historic Preservation Commission. SPECIFIC ATTENTION SHOULD BE DIRECTED TO A POSSIBLE CONFLICT OF INTEREST, PLEASE LIST ANY PRESENT AFFILIATIONS YOU HAVE WITH AGENCIES WHICH MAY APPLY FOR FUNDING FROM THE CITY. AFFILIATION MEANS BEING A BOARD MEMBER OR EMPLOYEE OF THE AGENCY. OTHER TYPES OF AFFILIATION MUST BE EXAMINED ON A CASE-BY-CASE BASIS BY THE CITY ATTORNEY'S OFFICE. YOU SHOULD KNOW THAT SECTION 362.5 OF THE CODE OF IOWA GENERALLY PROHIBITS, WITH CERTAIN IMPORTANT EXCPETIONS, A MEMBER OF A CITY BOARD OR COMMISSION FROM HAVING AN INTEREST IN A CITY CONTRACT. A COPY OF SECTION 362.5 IS ATTACHED. IF YOU HAVE ANY QUESTIONS, PLEASE CONTACT THE CITY ATTORNEY' S OFFICE AT 356-5030. IF YOU ARE UNCERTAIN WHETHER OR NOT A POTENTIAL CONFLICT OF INTEREST EXISTS, PLEASE LIST THE AGENCY AND THEN CONTACT THE CITY ATTORNEY'S OFFICE. IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED7 /YES NO DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? YES ~/NO (It has been Council policy not to permit an individual to serve on two Boards or Commissions at the same time.) Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail to answer all questions on the application you may not be considered for appointment. cclerk\bdcomapp.doc O I ¢__/"'<"' CO F'i i::~'="January 1998 CITY OF IOWA CITY ADVISORY BOARD/COMMISSION ,PPLICATION FORM Individuals serving on Boards/Commissions play an important role in advising the Council on matters of interest to our community and its future. Applicants must reside in Iowa City. After a vacancy has been announced, the Council reviews all applications during the work session. The appointment is made at the next formal Council meeting. Appointees serve as unpaid volunteers. PLEASE USE A BLACK INK PEN. Return the application to City Clerk, 410 E. Washington St., Iowa City, Iowa. THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC, WITH THE EXCEPTION OF THE LAST PAGE MARKED "CONFIDENTIAL" THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME. ADVISORYBOARD/COMMISSION NAME Historic :Preservation ConmissionTERM 3 years NAME John E. Beasley HOME ADDRESS602 N. 1st Avenue, Iowa City, Iowa Is your home address (listed above) within the corporate limits of Iowa City? X Yes __ No How long have you been a resident of Iowa City? ( ;UPATION Attorney PHONE NUMBER: HOME (319) 337-535? 37 years EMPLOYERPhelaz% Tucker, BUSINESS (319) ~,cjZ~-l]f/Z~ EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: Iowa City Parks & Recreation Conmission Iowa City Parks & Recreation Foundation Board of Directors - Ronald McDonald House et. a]. T~w F~rn WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD7 Notice of Openings of this Conmission Present knowledge c~nsiste~t with WHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR APPLYING)? Interested in Historic Preservation. CITY OF IOWA CITY ADVISORY BOARD/COMMISSION ,PPLICATION FORM F LED 99 JAN 13 PN 12.' 36 Individuals serving on Boards/Commissions play an important role in advising t~0e~t~lYe~Q-~ters of interest to our community and its future. Applicants must reside in Iowa City. After a vacancy has been announced, the Council reviews all applications during the work session. The appointment is made at the next formal Council meeting. Appointees serve as unpaid volunteers. PLEASE USE A BLACK INK PEN. Return the application to City Clerk, 410 E. Washington St., Iowa City, Iowa. THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC, WITH THE EXCEPTION OF THE LAST PAGE MARKED "CONFIDENTIAL" THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME. ADVISORY BOARD/COMMISSION NAME H;-sJ"o,'-rc P',"'eJ,,,.-,-,,i',q','.Q (o,,,~ ;'.u;',~-~ TERM NAME IZcc~c/-- Carl-to, HOME ADDRESS Is your home address (listed above) within the corporate limits of Iowa City? V"Yes How long have you been a resident of Iowa City? O"CUPATION ArcLz 4tc+~r~( PHONE NUMBER: HOME EMPLOYER BUSINESS EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS' POSITION: WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? if ~'? - L,z,, 2._.. ~/o No WHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR APPLYING)? SPECIFIC ATTENTION SHOULD BE DIRECTED TO A POSSIBLE CONFLICT OF INTEREST. PLEASE LIST ANY PRESENT AFFILIATIONS YOU HAVE WITH AGENCIES WHICH MAY APPLY FOR FUNDING FROM THE CITY. AFFILIATION MEANS BEING A BOARD MEMBER OR EMPLOYEE OF THE AGENCY. OTHER TYPES OF AFFILIATION MUST BE EXAMINED ON A CASE-BY-CASE BASIS BY THE CITY ATTORNEY'S OFFICE. YOU SHOULD KNOW THAT SECTION 362.5 OF THE CODE OF IOWA GENERALLY PROHIBITS, WITH CERTAIN IMPORTANT EXq"~IONS, A MEMBER OF A CITY BOARD OR COMMISSION FROM HAVING AN INTEREST IN A CITY CONTRACt. A COPY OF SECTION 362.5 IS ATTACHED. IF YOU HAVE ANY QUESTIONS, PLEASE CONTACT THE CITY ATTORNEY' S OFFICE AT 356-5030. IF YOU ARE UNCERTAIN WHETHER OR NOT A POTENTIAL CONFLICT OF INTEREST EXISTS, PLEASE LIST THE AGENCY AND THEN CONTACT THE CITY ATTORNEY'S OFFICE. .A/'cq~ t o( ,,)2, / / ' IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? /'YES NO DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? YES v/NO (It has been Council policy not to permit an individual to serve on two Boards or Commissions at the same time.) Misrepresentations on this application will constitute just cause for removal of an appointee. cclerk\bdcomapp.doc If you fail to answer all questions on the application you may not be considered for appoia~rnent. ~r' ~ ~nuary 1998 Johnson Ceun~' ']'~ i'OY~j~ix~ Jonathan Jordahl, Chair Charles D. Duff~ Michel E. Lehman Sally Stutsman Carol Thompson BOARD OF SUPERVISORS Agenda Boardroom - 2ud Floor Johnson County Administration Building 913 South Dubuque Street Iowa CiW, Iowa 52240 March 30, 1999 INFORMAL MEETING 1. Call to order 9:00 a.m. 2. Review of the formal minutes of March 25t~ Business from Leo Baier, Director of Veteran Affairs re: requested amendment approval of updated guideline/polices for Veteran Affairs Commission. discussion 4. Business from the County Engineer a) Discussion/action needed re: notice to bidders for seed and fertilizer to be purchased in 1999. b) Discussion/action needed re: Bituminous resurfaeing (oil contract) of various Johnson County Secondary Roads located throughout the County. c) Other Business from Jean Schultz, Director for Information Services re: Y2K and department update. discussion/action needed 10:00 a.m. - Work Session re: Five-Year Construction Program for Secondary Roads. discussion 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 Agenda 3-30-99 Page 2 7. Business from Carol Peters, Administrative Assistant a) Discussion/action needed re: Long Term Disability Insurance. b) Report/update re: Township Trustees rate of pay. discussion/action needed e) Discussion/action needed re: suggested meeting dates for joint meetings with Linn, Muscatine, Washington, and Louisa Counties. d) Other 8. Business from the Board of Supervisors a) Discussion/action needed re: b) Discussion/action needed re: expansion design. c) Discussion/action needed re: month evaluation. d) Minutes received 1. Housing Task Force appointments. County input to the Senior Center process for S.E.A.T.S. Director six Johnson County Paratransit Advisory Board Committee for January 20, 1999 2. East Central Region 10 ISTEA Policy Committee for January 28, 1999 3. Johnson County Emergency Management Commission for February 24, 1999 4. Iowa City Area Chamber of Commerce Board of Directors for March 25, 1999 e) Reports f) Other 9. Discussion from the public 10. Recess _-:,<r-- ;a. B3/3E/99 Eg:BB:BI 319-354-4213 -> +3193S6~BE9 IOM~ CITY CLERH Page BE1 Johnson County % IOWA m> BOARD OF SUPERVISORS Jonathan Jordahl, Chair Charles D. Duffy Michael E. Lehman Sally Stutsman Carol Thompson JOHNSON COUNTY BOARD OF SUPERVISORS CORALVILLE PUBLIC LIBRARY E. JEAN SCHWAB AUDITORIUM 1401 5~a STREET, CORALVILLE INFORMAL MEETING Agenda March 31, 1999 1. Call to order 1:00 p.m. 2. Work Session to discuss Strategic Planning a) Discussion re: the following: 1. Review of County Mission Statement and changes proposed by Board of Supervisors 2. Dialogue about Board of Supervisors strategic goals 3. Discussion of implementation strategies 4. Looking forward to departmental strategic planning 5. Setting date for June meeting 6. Other 3. Adjourn 913 SOLrrH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 354-4213 Downtown Streetscape Plan - Phasing plan