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Home My WebLink About2005-08-25 Info Packet~_----"~,~=l~i'=~r~._~ CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org August 25, 2005 I MISCELLANEOUS ITEMS IP1 Tentative Future City Council Meetings and Work Session Agendas IP2 Memorandum from the City Manager: Priority/Policy review for proposed 07 Budget IP3 Memorandum from the Director of Parking and Transit to the City Manager: Parking Garage Fees IP4 Letter from Bob Bang: Restoration of Meadow Street IP5 ECICOG Meeting August 25, 2005 [Submitted by Mayor Pro tern Wilbum] IP6 Police Department Use of Force Report July 2005 IP7 Letter from Robert R. Sterner to the City Attorney: Iowa City Police Chief Sam Hargadine Annual Report FY05 Iowa City Public Library (hard copy to Council and Candidates; copy available on City website) Memorandum from the Fire Chief: Badge Pinning Ceremony [Mailed to Council Members on 8/26/05] I PRELIMINARY/DRAFT MINUTES IP8 Public Library Board of Trustees: July 28, 2005 IP9 Economic Development Committee: August 15, 2005 IP10 Police Citizens Review Board: August 16, 2005 CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY August 25, 2005 www.icgov.org I MISCELLANEOUS ITEMS IP1 Tentativ ure City Council Meetings and Work Session Agendas/, IP2 Memorandu~-~tX~om the City Manager: Priority/Policy review for proposed 07 Budget IP3 Memorandum f;~'X~the Director of Parkingand Transit to the City~anager: Parking Garage IP4 Letter from Bob Bang:'"~estoration of Meadow Street / August 25, 2005 [Submitted by Mayor/~ro tem Wilburn] IP5 EClCOG Meeting / IP6 Police Department Use of FOrce Report July 2005/ IP7 Letter from Robed R. Sterner to th~"C~.ty Attorney/owe City Police Chief Sam Hargadine ~, / Annual Report FY05 Iowa City Public',l~ibra/~J (hard copy to Council and Candidates; copy available on City website) ?~ IP8 Public Library Board of Tru ly 28, 2005 ~ IP9 Economic Development C~nittee: August 15, 2005~ IP10 Police C st 16, 2005 ~ City Council Meeting Schedule and CITY OF IOWA CITY Work Session Agendas August23, 200~ www.icgov.org FUTURE MEETINGS AND AGENDAS I TENTATIVE · MONDAY, SEPTEMBER 5 Emma J. Harvat Hall Labor Day- City Offices Closed · TUESDAY, SEPTEMBER 6 Emma J. Harvat Hall TBD Special Council Work Session Regular Formal Council Meeting · MONDAY, SEPTEMBER 19 Emma J. Harvat Hall 6:30p Council Work Session TUESDAY, SEPTEMBER 20 Emma J. Ha/vat Hall 7:00p Regular Formal Council Meeting · MONDAY, OCTOBER 3 Emma J. Harvat Hall 6:30p Council Work Session · TUESDAY, OCTOBER 4 Emma J. Ha/vat Hall 7:00p Regular Formal Council Meeting · MONDAY, OCTOBER 17 Emma J. Ha/vat Hall 6:30p Council Work Session · TUESDAY, OCTOBER 18 Emma J. Ha/vat Hall 7:00p Regular Formal Council Meeting · WEDNESDAY, OCTOBER 19 North Liberty TBA Joint Meeting · MONDAY, OCTOBER 31 Emma J. Ha/vat Hall 6:30p Council Work Session · TUESDAY, NOVEMBER 1 Emma J. Ha/vat Hall 7:00p Regular Formal Council Meeting · MONDAY, NOVEMBER 14 Emma J. Ha/vat Hall 6:30p Council Work Session · TUESDAY, NOVEMBER 15 Emma J. Ha/vat Hall 7:00p Regular Formal Council Meeting Date: August 23, 2005 To: City Council From: City Manager Re: Priority/Policy review for proposed 07 Budget Scheduled for your discussion on Tuesday, September 6, is an opportunity for the Council to provide priority/policy direction as it relates to the preparation of the 07 budget. As I understand the Council's interest, this should be an opportunity to discuss various ideas, proposals, and other budget related issues you would like to see as part of the upcoming budget. For the purposes of this discussion I would suggest each Council member be able to present budget ideas and thoughts which will be recorded (flip charts) to allow you to express your individual interests and then collectively assess what would be a priority. Attached to this memorandum is a packet of information that identifies, by major category of expense (general government, public safety, cultural and recreation, etc.), and the budget programs that are financed under each of these categories. This is intended to allow the focus of the discussion on one category at a time. For example, we would plan to discuss Public Safety which has, as you will see, the following programs: police patrol, crossing guards, fire, housing inspection, etc. When we have concluded discussions about a particular category and recorded your individual interests, we would move to the next category and then to the next. This will hopefully allow us to focus discussion on these broad categories and identify collectively programs, projects and other policies you would like to see considered. All of the information on these charts is taken from the table of contents in your budget document. Also included is the work session discussion item/proposed schedule. would encourage you to provide for some time limit in our discussions in order that we may move through this review and yet fulfill the other work session agenda items scheduled for that evening. I would hope we can conclude this discussion over the next two work session meetings. As a reminder we will likely start the work session on Tuesday in the late afternoon. Attachments mgdmem/Prelim Budget Review2.doc PUBLIC SAFETY: Police Department: Public Safety Reserve .................................................... Aclministration ................................................. Patrol ............................................................... Housing & Inspection Services: Cdminal Investigation ...................................... Administration ......................................................... Records ............................................................ Building Inspection .................................................. Crossing Guards ................................................ Housing Inspection ................................................. Emergency Communications ............................ Animal Services ............................................................ Grants ......................................................Animal Gifts & Memorials ............................................. Fire Deer Control ................................................................. PUBLIC WORKS: Street System Maintenance ................................... Traffic Engineering ................................................. Public Works Administration .................................. Engineering ............................................................ Forestry .................................................................. Public Transit ........................................................ Energy Conservation ............................................. Road Use Tax (RUT) ............................................ COMMUNITY AND ECONOMIC DEVELOPMENT: CBD Maintenance ....................................................................... Johnson County Council of Governments (JCCOG): Public Art ...................................................................................... JCCOG Summary ........................................................... Planning and Community Development: Administration ................................................................. Economic Development ......................................................... Transportation Planning .................................................. Tax Increment Financing Districts (TIF) ................................ Rural Community Assistance .......................................... Community Development Block Grant (CDBG) ..................... Human Services Planning .............................................. H.O.M.E. Program .................................................................. Solid Waste Management .............................................. Non-Grant Community Development ..................................... Emergency Shelter Grant ....................................................... PCD Administration ................................................................. Urban Planning ........................................................................ Neighborhood Services ........................................................... CULTURE AND RECREATION: Library: Recreation: Operations ..................................................... Summary ................................................................................ Replacement Reserves ................................. General Rec Activities ............................................................ ......................................... Social & Cultural Activities ...................................................... Gifts & Memorials .......................................... Aquatics .................................................................................. Parks & Recreation Administration ...................... Special Populations Involvement (SPI) .................................. Parkland Acquisition Reserve .............................. Fitness & Wellness ................................................................. Parks ................................................................ Sports ..................................................................................... Cemetery ....................................................................................... Senior Center: Operations .............................................................................. Gift Fund ................................................................................. New Horizons Band ................................................................. GENERAL GOVERNMENT: City Council ...................................................... City Attomey .......................................................................................... City Manager .................................................... Human Rights ....................................................................................... City Clerk .......................................................... ~ Govemment Buildings ........................................................................... Police Citizens' Review Board (PCRB) ............. Risk Management ................................................................................. Personnel .......................................................... Non-Operational Administration ............................................................ Finance Department: Aid to Agencies ............................................................................... Administration ............................................. Community Event and Convention & Visitors Bureau Funding ...... Accounting & Reporting ..............................Emergency Levy ..................................................................................... Purchasing .................................................. Employee Benefits ................................................................................. Treasury ...................................................... Document Services ..................................... BUSINESS TYPE ACTIVmES (ENTERPRISE FUNDS): Wastewater Treatment ..................................................................... Airport Operations ............................................................................. Landfill ............................................................................................. Refuse Collection ............................................................................... Broadband Telecommunications ....................................................... Housing Authority ............................................................................... Storm Water Management ................................................................. Parking ................................................................................. Work Session Discussion Items - as of 8/1/05 1. Timeline on North Side Fire Station - CM to provide memo 2. Funding priorities for the next budget - September 2005 3. Historic Preservation - Council to identify specific concerns 4. Alcohol Meeting with University Senior Staffer 5. Budget (September) Recycling Coordinator 6. CIP reviews 7. Restroom-Festival Stage 8. Use of private donations/naming of capital facilities 9. Scattered Site Housing Report Development of affordable housing (and purchase, how to make easier) 10. Development Code - recommendations from P&Z around May 1 (joint meeting) Meeting with Planning & Zoning on philosophies for zoning/City Codes 11. Downtown Loading Zones (8/1 work session) 12. Goal Session (after November election) 13. City Assessor (possible joint with County) 14. Survey employees on improvements/changes within organization (prior to goal session) 15. Parks & Recreation fundraising/sponsorship of projects 16. Transit Discussion 17. Board and Commission make-up and process 18. Street Naming 19. Pools (slides, seniors ramp in) - Refer to Parks & Rec. Commission 20. Fall meeting with area legislators 21. Court Street Traffic Calming (monitor and report back) 22. Sidewalk repair program 23. Make all alleys private 24. WiFi (Economic Development) 25. Workforce Development 26. Old Bus Depot U:worksessiondiscussionitems805.doc WORK SESSION DISCUSSION ITEMS PROPOSED SCHEDULE Tuesday, August 16 Council Agenda Work Session Discussion Item #11 - Downtown Loading Zones Included on the August 16 Council Agenda is an ordinance amending the "Fees, rates, violations" etc. to address new regulations for loading zone enforcement. Tuesday, September 6 - work session preceding regular Council meeting Work Session Discussion Items #1 North Side Fire Station - Report from City Manager #2 Funding priorities for the next Budget - Council provides direction #5 Recycling Coordinator #6 CIP reviews - Council provides direction; suggest separate work session discussion of capital projects #7 Restroom - Festival Stage - City Manager update #16 Transit discussion - Council provides direction. Monday, September 19 - Continue discussion of Budget priorities and review of capital projects, notably Council review of unfunded projects (found in Budget document) Monday, October 3 - work session Work Session Discussion Items #3 Historic preservation - Council to identify specific concerns #17 Board and Commission makeup and process #18 Street naming #22 Sidewalk repair program #23 Make all alleys private #26 Old Bus Depot Monday, October 17 - work session Work Session Discussion Items #8 Use of private donations/naming capital facilities #13 City Assessor (possible joint with County) #15 Parks and Recreation Fundraising/sponsorship of projects Meetin,qs to be scheduled with others Work Session Discussion Items #4 Alcohol meeting with University Senior Staff #9 Scattered Site Housing Report - awaiting their recommendations #10 Development Code Planning and Zoning Commission working through recommendations. Will approach Council with a suggested schedule #12 Goal Session - after November elections #20 Fall meeting with area legislators - will contact State legislators for Nov/Dec meeting dates Pendin.q Work Session Discussion Items #14 Employee survey #19 Pools (slides, ramps) - scheduled for August 17 Parks & Recreation Commission agenda #21 Court Street Traffic Calming - follow-up reports being prepared #24 Wi Fi - Schedule with Economic Development Committee #25 Workforce Development - Schedule with Economic Development Committee Mgr\wrksessitms8-10.doc City of Iowa City M MORANDUM August 17, 2005 To: Steve Atkins, City Manager From: Joe Fowler, Director Parking & Transit ~ Reference: Parking Garage Fees At the present time the hourly parking fee in the Dubuque Street, Capitol Street, and Tower Place parking garages is $.60 per hour. To reduce the number of all day/all night parkers there is no daily maximum charge in any of these facilities. The elimination of the daily maximum has been progressive as demand for parking has increased. It was first eliminated in Capitol Street followed by Dubuque Street. Most recently it was eliminated in Tower Place. There is no charge for parking in Tower Place from 3:00 a.m. Sunday until 7:30 a.m. Monday. Chauncey Swan is currently $.50 per hour. It is enforced from 8:00 a.m. until 5:00 p.m. Monday through Saturday. There is no charge for parking from 5:00 p.m. Saturday until 8:00 a.m. Monday. The Court Street Transportation Center will open by September 1. The hourly parking rate will be $.40 per hour. It will be enforced the same hours and Chauncey Swan. [ 08-25-05 I Z/ Shoem k ,- Haal~nd ~ ~ e, h o hoo Dear Resident; '~~. The restoration of the Meadow Street paving and sidewalks is unde~ay, following subst~tial completion of the new bridge over Ralston creek. This week work will include constructing access for the Elementary school year. Please note that commencing Monday Au~st 22 and continuing thru completion of construction, the contractor wilI provide a clearly marked wal~y through the project area from Frien&hip Street to Broo~ide Drive. The walkway is intended for student access across the site. We encourage families with children utilizing this route to underst~d that this is a construction ~ea ~d consequently loitering in the ~ea will not be allowed for their safety. There may be periods of time d~ing the workday when the contractor will inte~pt the use of the walkway, but not during the usual commute times to and from school. Subsequent newsletters ~d web site updates will keep neighbors info,ed prior to rerouting traffic from the Catskill Co~ Pe~ Co~ intersection and construction behind homes along the west side of Dover Street. Thank You Project Manager Shoemaker and Haaland Engineers Phone 351- 7150 Email rbang~shoemaker-haaland.com Submitted by Mayor~ro rem ECIC G. EAST CENTRAL IOWA COUNCIL OF GOVERNMENTS YOUR REGIONAL PLANNING AGENCY MEMORANDUM DATE: August 17, 2005 TO: ECICOG Board of Directors FROM: ' Doug Elliott, Executive Director SUBJECT: Next Meeting - Thursday, August 25, 2005 The ECICOG Board of Directors will meet on Thursday, August 25, 2005, 1:00 p.m., at the ECICOG offices in Cedar Rapids. An agenda for the meeting and minutes of the June 30'Board of Directors and July 28 executive committee meetings are enclosed. Other items are highlighted below: ' Item 2.0 Routine Matters: Financial statements fro- the months df June and July are enclosed. Item 3.3 Director's Report:'I have enclosed information on the Revolving Loan Fund Conference that will be held in Des Moines on September 20-21, 2005. This event is being presented by the Iowa Association of Regional Councils, our statewide association, in cooperation with several other organizations. Those currently associated with a revolving loan fund.or interested in their operation should attend. A registration form is enclosed. For additional information or on-line registration, visit www.iarc.com. Item 3.4, 3.5, 3~6, & 3.7, & 3'.8, Community Development, Housing, Transportation, & Solid Waste: Staff reports are enclosed. Item 4.1 Executive Committee As authorized by the board, the executive committee met to conduct the agency's business for the month of July. The minutes of the July 2.8, 2005, meeting are enclosed. Item 4.5 SWTAC Minutes of the most recent meetings are enclosed. Please review the remainder of the enci6sed materials, and contact us if you have questions before the meeting on the 25th. Enclosures 108 Third Street SE, suite 300 Cedar Rapids, Iowa 52401 319-365-9941 FAX 319-365-9981 www. ia. net/-ecicog 10g% POST CONSUMER CONTENT East Central Iowa Council of Governments Board Meeting Notice 1:00 P.M. August 25, 2005 I East Central Iowa Council of Governments 108 Third Street SE, Cedar Rapids TEL 365-994i FAX 365-998I pages 1.0 CALL TO ORDER · 1 Recognition of Alternates .2 Public Discussion .3 Approval of Agenda 2.0 ROUTINE MATTERS 1-3 .1 Approval of Minutes (June 29, 2005) 4-14 .2 Budget Reports/Balance Sheets · June 30, 2005 · July 31, 2005 3.0 AGENCY REPORTS · 1 Chairperson's Report .2 Board Members' Reports 15-17 .3 Director's Report 18-19 .4 Community Development Report 20-22 .5 Housing Report 23-24 .6 Transportation Report 25 .7 Solid Waste Report 4.0 COMMITTEE REPORTS 26-27 .1 Executive Committee · Approval of July 25, 2005 minutes 28-29 .2 Solid Waste Technical Advisory Committee - information only 5.0 OLD BUSINESS · 1 Approval of Expenditures 6.0 NEW BUSINESS 7.0 NEXT MEETING: September 29, 2005 ECICOG is the Region l O planning agency serving local governments in the counties of Benton, Iowa, Johnson, Jones, Linn, and Washington. MINUTES East Central Iowa Council of Governments Board Meeting 1:00 p.m. - June 29, 2005 Linn County Administrative Building 930 First Street SW, Cedar Rapids, Iowa MEMBERS PRESENT Lu Barron-Linn County Supervisor David Vermedahl-Benton County Supervisor Ed Brown-Mayor of Washington Dennis Hansen-Anamosa City Council Ed Raber-Washington County Citizen Pat Harney-Johnson County Supervisor Larry Wilson-Johnson County Citizen Ric Gerard-Iowa County Supervisor Bill Daily-Benton County Citizen Leo Cook-Jones County Supervisor Ann Hearn-Linn County Citizen Ross Wilburn-Iowa City City Council Linda Langston-Linn County Supervisor MEMBERS ABSENT Don Gray-Mayor of Central City Henry Herwig-Coralville City Council Don Magdefrau-Benton County Citizen Gary Edwards-Iowa County Citizen Charles Montross-Iowa County Supervisor Wade Wagner-Cedar Rapids Commissioner Randy Payne-Washington County Supervisor Vacancy-Jones County Citizen ALTERNATES PRESENT - None OTHER'S PRESENT Jennifer Fischer-Jones County Economic Development ExecutiveDirector STAFF PRESENT Doug Elliott-Executive Director Gina Peters-Administrative Assistant Chad Sands-Planner Eric Freese-Housing Specialist Lisa Treharne-Circuit Rider Robyn Jacobson- Transit Administrator Amy Peterson-Grant Administrator 1.0 CALL TO ORDER The meeting was called to order by Vice-Chairperson, David Vermedahl at 1:25 p.m. · 1 Recognition of Alternates - None .2 Public Discussion - None .3 Approval of Agenda M/S/C (Brown/Raber) to approve the agenda. All ayes. 2.0 ROUTINE MATTERS .1 Approval of Minutes (May 26, 2005) M/S/C (Hansen/Hamey) to approve the minutes as written. All ayes. .2 Preceding Month's Budget Reports/Balance Sheets Elliott gave an overview of the May financial statements. M/S/C (Raber/Heam) to receive and file the May financial statements for audit. All ayes. 3.0 AGENCY REPORTS .1 Chairperson's Report - None .2 Board Members' Report Brown told the board the City of Washington's police department is moving to city hall on July 1. He also told the board the casino in Riverside is having a groundbreaking ceremony on July 20 at 3 pm. Raber told the board about the library project in Washington. (Barron joined the meeting at this time and chaired the meeting from this point forward. Langston also joined the meeting at this time.) .3 Director's Report Elliott introduced Jennifer Fischer, Executive Director of Jones County Economic Development. He said the executive committee will meet in July and go over the results of the strategic planning session and make a presentation to the full board in August or September. Elliott said as a board member of IARC, he is a member of the IDNR Unsewered Communities Committee. The committee will help communities with less than 1,000 people through a funded pilot project. Discussion followed. .4 Community Development Report Sands gave an update on EDA designation. He said legal staff is reviewing the application and the CEDS plan will need to be updated. Discussion followed on EDA designation. .5 Housing Report Peterson told the board she would hear soon if Washington County received a FHLB grant. She said CDBG water and sewer applications will be due November 22nd and Housing Fund applications will be due in December. .6 Circuit Rider Report . Trehame told the board the circuit rider position ends today and she will now be working on CDBG projects. .7 Transportation Report Jacobson reviewed requests for additional transit service from the providers; information was included in the board packet. The only change from last year,s requests is Mini Bus casino trips. The TOG and staff have reviewed the requests and have given all favorable comment. M/S (Cook/Raber) to ~pprove the requests for additional contracted services from the providers. Ross nay, all the rest ayes. Jacobson referred to a sample FY06 Transit Purchase of Service Contract that was included in the board packet. M/S/C (Gerard/Langston) to approve the FY06 Purchase of Service Contracts for ECIT. All ayes. Jacobson told the board annual transit advertising needs to be renewed and requires board approval. M/S/C (Gerard/Langston) to approve transit advertising. All ayes. Jacobson said FTA is auditing SEATS, LIFTS, and Benton County Transportation for drug and alcohol testing compliance. .8 Solid Waste Report - None 4.0 COMMITTEE REPORTS .1 Transit Services Review Committee - None .2 Solid Waste Technical Advisory Committee - information only .3 Transit Operators Group - information only 5.0 OLD BUSINESS .1 Approval of Expenditures M/S/C (Brown/Wilson) to approve payment of expenditures. All ayes. 6.0 NEW BUSINESS M/S/C (Brown/Wilbum) to authorize the executive committee to meet in lieu of the full board in July. All ayes. 7.0 NEXT MEETING: August 25, 2005 The meeting adjoumed at 2:10 p.m. Gary Edwards, Secretary/Treasurer August 25, 2005 Date lewa Association e! Regional Councils Conference Agenda Revolving Loan Fund Conference Agenda September 20th-21st, 2005 Embassy Suites Hotel 101 E. Locust Street Des Moines, IA 50309 September 20th: 6:30 p.m.-8:00 p.m. Sponsor Reception Exhibitor Booths Open - Embassy Suites Atrium September 21 st: 7:30 a.m.-8:30 a.m. Exhibitor Booths Open - Atrium 8:30-9:00 Welcome - Ballroom Mary Lawyer, Acting Director Iowa Department of Economic Development 9:15-10:15 Revolving Loan Funds (RLFs) -Setting Goals & Defining Roles Presenter: Dana Sumner, NADO Research Foundation (NADORF) Revolving Loan Funds in Iowa are a powerful economic tool. Fund administrators are always looking for ways to improve on the number and type of projects they see. They also want to run a tight ship when it comes to administration. This session is designed to 1) Discuss: The role of Economic Development RLFs and that it's ok to take a risk!! 2) Answer the question: How do we best utilize the funds we have available? This session is to provide staff, both policy and technical, with tools, best practices, and opportunities for networking in order to increase their 'deal flow' and operating efficiency. The session will touch on three major components of operating a fund: · The Role of Economic Development RLFs--balancing risk and purpose through Loan Policy, Decision Making and Thinking Outside the Portfolio · Outreach and Marketing the Fund - Lending Institutions and Borrowers · Loan Servicing: Keep in Touch! http://ww~v.iarcoa.com/aacnda.htm I ~-~ 8/I 6/05 10:15-10:30 Break - Exhibitor Area in Atrium 10:30-11:45 Breakout Sessions: Basic Components of the RLF Session A: RLF Management - Conference Room A & B Facilitator: Dana Sumner, NADORF Panel Speakers: Rick Hunsaker, Region XII Councils of Government Jim Vermeer- Corn Belt Power Cooperative Jacque Hahn, Howard County Economic Development General Issues to be Addressed: What are the foundations of a strong revolving loan fund? Updating administrative plans Outreach Decision-making Getting the review committee/board to take risk Session B: RLF Administration Basics - Conference Room F & G Facilitator: Bruce Nuzum, IADG Laura Stein - SEIRPC, Panel Speakers: Dennis Bowman, Wdght County Economic Development Glenda Castleberry - Siouxland Economic Development Corporation General Issues to be Addressed Financial Management Intake Processing Servicing Noon-l:00 Lunch - Ballroom 1:15-2:45 Best Practices Session - Ballroom Facilitator: Dana Sumner, Facilitator Issues to be Addressed by Panel Speakers: · SCORE, SBDC and other untapped resources - Joseph Folsom, SBA · Contracting with providers to administer your RLF - Bdan Tapp · The policy of RLFs (loan committee development, determination of lending strategies and target industries, management considerations) o Partnering with Community Development Organizations - NW REC Lyle Korver o Using the RLF to help downtown businesses or to assist with business succession - Roxanne Carisch, Calhoun Co. REC o $2M Tax Credits/Iowa Values Fund and New RLFs or Add-on RLFs - Call Beals, IDED httP://www.iarcog.com/agenda.htm 1 ~o 8/16/05 / ? Revolving Loan Fund Conference & Training REGISTRATION FORM After you have finished filling out the form, please mail the form along with your check to: IARC 818 Des Moines Street Des Moines, IA 50309 NAME TITLE ORGANIZATION ADDRESS CITY, STATE, ZIP TELEPHONE FAX EMAIL FEES: I~1 Participant Registration, $50 ~ Vendor Exhibit Fee, $500 REGISTRATION FEES MUST BE RECEIVED NO LATER THAN SEPTEMBER 9TH. Community Development Report Date: August 2,~, 2005 From: Chad Sands, AICP, Planner Lisa J. Treharne, Planner Lisa-Marie Garlich, Planner Amy Peterson, Program Administrator Eric Freese, Housing Inspector Status of Planning Projects · · The City of Anamosa has approved ECICOG's proposal for the preparation of the City's Comprehensive Plan. Work will begin on the plan in September. · Work is continuing on the Benton County Comprehensive Plan. Monthly work-sessions with the Planning and Zoning Commission have focused on development tools to assist in managing the rapid growth in the County. Ir~ particular, the Commission is currently reviewing a proposed Land Evaluation and Site Assessment (LESA) program. · The City of Fairfax has hired ECICOG to prepare an update to the City's Comprehensive Plan. Work has begun and is expected to last approximately eight months before the plan's adoption. A town meeting was held in July. Work on the Johnson County Land Use Plan review has begun. Staff will present review findings to the Board of Supervisors in September. · Jones County has begun work on updating their subdivision and Ag-land Preservation Ordinance with the assistance of ECICOG staff. Work is expected to be completed this fall. In addition, the County has adopted a sign ordinance prepared by ECICOG staff. · The City of North Liberty's update of their comprehensive plan has been completed. The Council held a public hearing in June before adopting the plan. · The City of Shueyville has asked for a proposal to update the City's Land Use Plan and Zoning and Subdivision Ordinances. In addition, they have asked for a proposal to establish a 28E (Fringe-Area) Agreement with the City of Cedar Rapids. · The City of Springville's zoning ordinance is complete. The City Council adopted the zoning ordinance in February. Work on the subdivision ordinance is nearing completion. The Planning and Zoning Commission held a public hearing in June and recommended the ordinance to the Council. In addition, a planning and zoning training session will be held after both ordinances have been adopted. · The City of Washington approved ECICOG's service proposal to update the City's Urban Revitalization Plan. Work has begun on the plan and should take three months. · ECICOG is providing site plan and development review services for the Cities of Bertram and Shueyville. Staff represents the City of Bertram on the Linn County Technical Review Committee when reviewing conditional use applications outside of the City of Bertram. There were no conditional use permit reviews during the month of August in Bertram. Eric Freese [ Grant Updates ] Ext, 24 Lisa-Marie Garlich Federal Home Loan Bank Affordable Housing Program Grants Ext. 33 Washington County was awarded a Federal Home Loan Bank grant for single- Amy Peterson family housing rehabilitation. Ext. 21 3ohnson County will apply for a Federal Home Loan Bank grant in October. Lisa Treharne Ext. 29 [Housing Rehabilitation Projects 1 Upcoming Grant Deadlines: Anamosa Rehabilitation ZZ. The' City was awarded funds to rehabilitate 10 houses. Twelve homes are completed. One home is being inspected. The City Historic Site should complete a total of 13 homes once the project is done. Three homes Preservation Grant were deemed ineligible. 9/14/05 Grant: $379,850 Local Match: $10,000 T~F Funds: $52,120 Source of Funds: HUD/IDED Housing Fund Alliant Energy 10/1/05 Anamosa Rehabilitation III. The City was awarded funds to rehabilitate 10 houses. This activity is limited to households whose incomes are at or below the CAT 50% median county income limits. The process for environmental and historical 10/1/05 should conclude soon. Applications are being accepted. Grant: $412,790 Local Match: (-I-~F Funds) $25,000 Source of Funds: Alternate Energy HUD/TDED Housing Fund Revolving Loan Fund Brighton Rehabilitation. The City was awarded funds to rehabilitate 9 10/31/05 houses. Seventeen applications were received. Seven homes are complete, one is out to bid, and one is in the verification process. There is funding yet to CDBG Water/Sewer complete a tenth home. 11/22/05 Grant: $370,600 Local Match: $14,000 Source of Funds: HUD/IDED Housing Fund CDBG Housing Tree Rehabilitation. The City was awarded funds to rehabilitate 8 j' 12/7/05 Lone houses. Fifteen applications were received. Seven homes are complete. One is under construction. There is funding to complete a ninth home. Upcoming Grant: $320,312 Local Match: $8,000 Source of Funds: HUD/IDED Workshops/ Housing Fund Conferences: CDBG Water, Sewer, Marion Rehabilitation. City of Marion was awarded funds to rehabilitate 10 Community Facilities affordable single-family, owner-occupied units. Funds have been released. Two Workshop homes are completed. Three homes are under construction. Four homes are being verified and nspected. A new applicant was asked to join the program, 8/30/05 from the waiting list. Two applicants have had to drop out. 23 applications were received. CDBG/HOME Grant: $396,790 Local Match: $40,000 Source of Funds: HUD/TDED Housing Fund Housing Fund Workshop 9/1/05 Martelle Rehabilitation. The City was awarded funds to rehabilitate 8 houses. Nine homes are completed. Close-out has ended. Two homes were deemed ]A League of Cities ineligible. Annual Conference Grant: $307,986 Local Match: $8,000 Source of Funds: HUD/IDED 9/14-15/05 Housing Fund ECICOG Housing Report August 2005 Page 2 of 2 Olin Rehabilitation. The City was awarded funds to rehabilitate 10 houses. The City had additional funds to complete thirteen homes. Twelve homes are completed. The 13~ home is completed. Close- Out will commence soon. Eight homes have been deemed ineligible. Grant: $379,850 Local Match: $10,000 Source of Funds: HUD/IDED Housing Fund Wellman Rehabilitation. The City was awarded funds to rehabilitate 10 houses. All ten homes are complete. 11~ home is completed. Additional funds were lelt to do one more home. Two homes were deemed to be infeasible. The other applicants are on a waiting list. Grant: $379,850 Local Match: $17,000 - Source of Funds: HUD/IDED Housing Fund Solon Rehabilitation. The awarded funds rehabilitate 8 houses. The has taken City was to City applications and they have been ranked. Qualified applicants will be handled 3 at a time, with rehabilitation work starting the first of November. Completed applications are still being accepted for the program. Grant: $288,295 Local Match: $20,902 Source of Funds: HUD/IDED Housing Fund IFederal Home Loan Bank Projects 3ohnson County Federal Home Loan Bank T:[:[. ECTCOG received a third round of funds on behalf of the 3ohnson County Housing Task Force for the rehabilitation of 20 homes. Sixteen have been completed, one is in the construction phase, three are waiting on bids. Grant: $107,500 Local-Match: $101,820 Source of Funds: Federal Home Loan Bank Washington County Federal Home Loan Bank I. EC~COG received funds on behalf of Washington County to assist 10 homes. There are 9 homes that have been completed and I that is in the construction phase. Grant: $53,750 Local Match: $50,910 Source of Funds: Federal Home Loan Bank .1ones County Federal Home Loan Bank. EC~COG received funds on behalf of .1ones County to assist 10 homes. Applications are being accepted and proo~ssed. One home is completed and we have seven other applicants at various stages in the program. Grant: $55,000 Local Match: $50,000 Source of Funds: Federal Home Loan Bank IFlood Buy Out Projects Marion Flood Buy-Out. The City was awarded funds to acquire and demolish three homes flooded by the June 04, 2002 rains. The City closed on one home. The Demolition is completed. The second home was able to get an extension: the extension has been granted until August 2005. Asbestos and demolition work is being completed. The third home chose not to participate. Grant: $ 264,117 Source of Funds: FEMA/State of Towa/City Monticello Flood Buy-Out. The City was awarded funds to acquire and demolish two homes flooded by the 3une 02, 2002 rains. Both homeowners have closed on their homes. The Demolition is completed. The other home was sold by the city and relocated out of the floodplain. Close out is completed. Grant: $133,599 Source of Funds: FEMA/State of l~owa/City ECICOG-- august 2005 Mary Rump, Planner-Ext, 28 Robyn Jacobson, Planner-Ext. 34 TRANSPORTATION REPORT Important DatesTransit Request for Additional Services TOG Meeting - None. September 15, 2005 FY 2005 Year End Service Report Annual service statistics have been compiled and distributed to the providers Policy Committee Meeting- for verification. A summary is provided below. TBA Rides Revenue Operating Locally Miles Cost Generated TI'AC Meeting- TBA Income Benton 25,343 97,214 $160,914 $94,367 Iowa 23,081 127,771 $148,356 $90,813 Johnson* 19,575 65,492 $292,078 $234,035 Jones 43,472 187,345 $246,143 $146,516 Linn* 51,670 178,889 $703,072 $566,142 Upcoming Washington 77,234 258,948 $479,650 $499,304 Conferences Total 240,375 915,659 $2,030,213 $1,631,177 *Totals do not include services )rovided to urban transit providers Mississippi VaUeY Conference Of State Highway and Projected FY 2006 Funding and Formula Based on FY 2005 operating statistics noted above, the FY 2006 formula has been established. The fommla percentages and funding estimates are provided Chicago, Illinois below.. Mid-Continent Transportation Formula Federal State Transit Total Research Symposium (Percentage) Operating Assistance Assistance August 18-19, 2005 Assistance Ames, Iowa Benton 12.52 $20,922 $54,805 $75,727 Iowa 14.33 $23,949 $62,732 $86,680 Johnson 11.02 $18,409 $48,222 $66,631 Jones 15.94 $26,263 $69,737 $96,360 Linn 21.64 $36,147 $94,685 $130,833 Washington 24.55 $41,901 $107,446 $148,465 ECICOG $82,901 $3,246 $86,147 Total $249,970 $440,873 $690,843 IP6 USE OF FORCE REPORT /,t~Lt4 July 2005 OFFICER DATE INC ~ INCIDENT FORCE USED 51 070305 05-32173 Out with Subject Officer made contact with a subject regarding an investigation. Subject fled on foot. Officer caught up to subject and used hands on technique to stop subject from fleeing. Subject resisted handcuffing efforts and was exposed to a chemical irritant. 03,18 070305 05-32184 Disorderly Subject had been placed under arrest Conduct/Public and refused to enter a squad car to be Intoxication Arrest transported. Officers used control techniques to assist the subject into squad car. Subject later refused to exit the vehicle. Officers used control techniques to remove the subject from the squad car. 06 070305 05-32194 Traffic Stop Officer initiated a traffic stop. The driver failed to yield and Officer followed the vehicle with lights and sirens activated. Driver later came to a stop without incident. 06 070805 05-33173 Fight in Progress Officer observed subjects in a physical fight and tried to separate the involved parties with verbal commands. Neither responded. Officer then exposed subjects to a chemical agent. Subjects then stopped fighting and were taken into custody. 51 071005 05-33586 Attempted Burglary Officer observed a subject attempting to break into a business. Officer drew their sidearm and gave verbal commands. Subject was taken into custody without incident. 05 071605 05-34672 OWI Arrest Subject had been placed under arrest for OWI and resisted handcuffing. Officers used control techniques to place handcuffs on the subject. 06 071005 05-33622 Burglary Subject attempted to assault Officers and was exposed to a chemical agent. Subject then resisted handcuffing efforts. Officers used control techniques to place handcuffs on the subject. 03,33 071405 05-34301 Public Intoxication Subject was placed under arrest for Arrest public intoxication and resisted handcuffing efforts. Officers used control techniques to place handcuffs on the subject. 02,40,52,19 071505 05-34613 Suicidal Subject Officers responded to a report of a suicidal subject armed with a knife. Officers drew sidearms and less lethal munitions. Subject was taken into custody without incident. 58,19 071605 05-34801 No Contact Order Subject was placed under arrest for Violation violating a no contact order. Subject attempted to assault an Officer. Officers used control techniques to place the subject in a chair. 13 071705 05-34928 Suspicious Activity Officers approached a vehicle on foot that was suspected of drug activity. The vehicle fled and was later located. Officer drew sidearms while occupants of the vehicle were removed. Subjects were taken into custody without incident. 41,58 072605 05-36364 Public Intoxication Subject was placed under arrest and Arrest resisted handcuffing efforts. Officers used control techniques to place handcuffs on the subject. 05 072905 05-37158 Loud Party Officer observed subjects shooting out street lights. Officer drew sidearm and gave verbal commands for the subjects to put their weapon, later found to be a BB rifle, on the ground. Subjects complied and were taken into custody without incident. 58 073105 05-37387 Fight in Progress Subject fled on foot from an Officer investigating a physical fight. Officers caught up to the subject and directed them to the ground where they were taken into custody. 19 073105 05-37498 Suicidal Subject Officers placed handcuffs on a subject that was trying to hurt themselves and refusing to go to the hospital. Callaway County Prosecuting Attorney 10 E. Fifth St. Fulton Missouri 65251 Prosecuting Attorney Telephone 573-642-0714 Robert R. Sterner Facsimile 573-642-5725 Assistants Carol A. England Ap~ S~.. ~Wi~son ' Ellen K Haynes August 15, 2005 Aec 2 4 2005 Ms. Eleanor Dilkes City Attorney of Iowa City 410 E. Washington St. Iowa City, Iowa 52240 Re: Iowa City Police Chief Sam Hargadine Dear Ms. Dilkes: When you get a new police chief, you may wonder what you are getting. When Sam Hargadine gets to Iowa City as the new police chief, you are getting a great law enforcement officer. Sam has been a friend of mine since I was an assistant prosecuting attorney in Boone County and he was a sergeant in the Columbia Police Department's investigations division there 15 years ago, so I write with some bias to recommend him to you and the County Attorney. His rise through the ranks of Columbia's very professional police department proves that his colleagues value his ability. From our point of view in the courthouse, Sam was always willing to help. When we visited about cases, he understood why we might not be able to proceed or what officers might do to further develop a case. His easy-going personality and years of working with prosecuting attorneys around here should make for a good working relationship between his department and your office. Sincerely yours, / / ........... /Robert R. Sterner" ::~ yOLIF lib F tFy ask a reference quest~ on get free J.nternet access v.wlte your e].ected ofB.cia]s listen - view checkout a book use a meeting room rea watch a movie I'" 'l'.lli~ll."l'll, II II1~1, ~111 Io~,a Ci~ Pt~blic hbra~, Ihs pe~sda whose si~at~ appeam able is r~~asi~le ~[ afl me made of tn is card. ~ n~ I~ ~hl~ ~ w~,icpl, borrow a DV-D playsr use your laptop attend a storytime find out about find help to write a resume, your ancestors fLY youm car~ have a d~.splay remodel your bathroom, play the guitar.., pi.ay ~ .~. puppets FY2005 ANNUAL REPORT TABLE OF CONTENTS PAGE INTRODUCTION AND REPORT FROM THE DIRECTOR ................................... 5 SECTION I - REPORTS LIBRARY BOARD OF TRUSTEES ANNUAL REPORT TO THE CITY COUNCIL ............................................................................... 11 DEPARTMENTAL ANNUAL REPORTS Public Services Adult Services - Kara Logsden .................................... 15 Children's Services - Debb Green ....................................... 19 Circulation Services - Heidi Lauritzen ................................. 23 Information Services - Maeve Clark ...................................... 27 Support Services Building Services - Ed Arensdorf ..................................... 33 Systems - Hal Penick ......................................... 35 Development Office - Patty McCarthy ................................. 37 Business Office - Martha Lubaroff ................................ 39 Technical Services - Barbara Black .................................... 41 FY2005 ANNUAL REPORT TABLE OF CONTENTS PAGE 2 PAGE SECTION II - APPENDICES STATISTICAL SUMMARIES IOWA CITY PUBLIC LIBRARY FACT SHEET .............................................. 45 MATERIALS ADDED AND COLLECTION GROWTH - FY05 ..................... 47 PERSONNEL RESOURCES, FY01-05 ............................................................. 49 LIBRARY SERVICES, FY04 COMPARED TO FY05 ...................................... 51 CIRCULATION BY TYPE AND FORMAT, FY05 ...........................................59 CARDHOLDERS BY PLACE OF RESIDENCE, JULY, 2005 ......................... 63 GROUPS USING MEETING ROOMS IN FY05 .............................................. 65 FINANCIAL REPORTS RECEIPTS AND EXPENDITURES BY FUND, FY05 .................................... 69 EXPENDITURES FOR LIBRARY MATERIALS, FY01-FY05 ....................... 71 FUND RAISING SUMMARY, FY83, FY05 ..................................................... 73 LIBRARY INCOME FROM FUND RAISING, FY83, FY05 ........................... 74 STAFF ROSTER, JULY, 2005 ............................................................................... 75 FY05 ANNUAL REPORT TO THE STATE LIBRARY COMMISSION ........ 77 DIRECTOR'S ANNUAL REPORT Life in a beautiful new building is, to be honest, pretty wonderful. We spent a good year delivering exceptionally high levels of service to an appreciative community. For many years we felt that inadequate facilities were adversely affecting library service-- this year we found out how true that was as use jumped across the board. The building continues to be a delight to visitors and the subject of many informal tours as residents bring visitors of all ages to show off the new facility. It wasn't all about the building this year. A new strategic plan was developed and adopted, old partnerships strengthened and new ones begun, customer service enhancements offered, and collections improved. PLANNING An update to the Library's Strategic Plan had been delayed a year from the usual five year cycle as we finished the building, but had to be done in FY05 (for budgeting and implementation in FY07) to keep our state accreditation. In August, I met with library consultant Maureen Sullivan and we laid out a calendar that called for data gathering in the fall with discussion to begin in December and an adopted plan by late spring or early summer. JA Seizer of Des Moines was hired to conduct a community survey and we did the in-house user survey. We tried a different approach to the make-up of the planning team from past planning years. Instead of using com- munity members with a few representatives from the Board and staff, this year the planning team included all Board members and management staff, with opportunities for input from all Library staff. This method had the community's interests represented by the Board and ensured that the entire Board felt involved and invested in the plan. Maureen Sullivan spent December 9 and 10 in Iowa City meeting first in a planning session with Board and managers to review the mission and highlight focus areas and then with all staff at Inservice Day. Staff was very involved discussing the various areas set out by the Board. The consultant was very complimentary about the interest and contributions of both Board and staff and said our institutional experience with planning was very evident. Throughout the winter staff held meetings to discuss and draft language for objectives in each of the goal areas and the Board reviewed these drafts and updated the mission statement. The Board approved the new plan in June for implementation in FY07. FACILITIES Opening just two weeks before the new fiscal year began; this was truly our first year's experience in the new facility. With few exceptions, things have worked as planned. The building is inviting and comfortable and the design is functional. After a break-in period we have solved early prob- lems with self-check machines and automatic doors. The movable meeting room walls have been adjusted several times and remain something that don't work as easily as we had hoped. The computer controlled HVAC and humidification systems have had some problems, but are much improved over the old equipment. Maintenance is certainly an issue. We utilized many volunteer hours and added some temporary hours for housekeeping to the maintenance department (after adding a full-time permanent posi- tion last year in the temporary building) in an effort to keep up with the daily dirt, mess and wear and tear. The nicks in the painted walls and the woodwork make me cringe and that light yellow carpet strip in the Children's Room--what were we thinking? The big picture, however, is a good one. If asked to choose a "most improved" area I couldn't do it. Would it be the meeting room with floor to ceiling windows and the amazing technology? The colorful, inviting Children's Room? The adult seating area on the first floor under the hanging art? Or, would it be the new Young Adult area or the Cards Desk that is big enough to serve more than one person at time? But, then I walk by the Storytime Room and think, "Wow, this is great, what an improvement." One minute I might say it's the expansive second floor with the block-long view, but the next I'd say the striking lobby with the bronze plaque of Marvin Bell's poem ..... and ldo have a great fondness for the red Board Room. It's all great. We worked with Kevin Hanick, a realtor with Lepic-Kroeger, this year to market our rental space. There have been many showings and several expressions of strong interest and design develop- ments, but at year's end, we have not yet signed a lease for our rental space. We continue to look for no more than two stable tenants who are willing to work with the restrictions banning alcohol and smoking in the building. COLLECTIONS AND ACCESS Circulation rose almost 18% this year- about what was predicted with the building opening. We were able to keep up with the help of the three new self-check machines that by year's end were handling just over half of our checkouts. This allowed us to move some page hours off the desk and reassign them to shelving. Circulation figures were boosted by an almost record year in ad- ditions to the collection. Technical Services added just over 26,700 items to the collection. Their efficiency in getting new items ordered and on the shelf is remarkable. Major collection trends include the ongoing switch from older formats (cassette and video) to newer (compact disc and DVD). Entertainment ("fiction") programs made for television were moved this year from the nonfiction collection to the first floor near the movies. With the advent of full-text online databases, work began on moving the periodical collection from one built to pro- vide students and researchers access to indexed articles to a more popular collection appealing to browsers. Some high cost and little used reference items have been dropped, showing the impact of the Internet on reference work. We held our first ever "Get a Library Campaign" in September and by year's end saw a 30% increase in new cards issued. A library card has become much more than something needed to check out materials -it authenticates sign-in at public Internet stations and remote access for database users; it combines with a password to allow patrons to place holds (up 32% to over 63,000), track what they've checked out, and view their circulation records. Along with self-check, two other options introduced this year allow the user more independence. Materials on hold are now on open shelves for patrons to pick up and fines and bills can be paid online with a credit card, allowing a patron to clear fines and place a hold without making a trip to the building. After several conversations and discussions with the University Heights City Council, our fee card service was officially discontinued by the Board, although we will continue to sell and honor fee cards through FY06. The Board decision was based on being equitable to Iowa City taxpayers and a desire to move away from a model that required fees for library service from those who could afford it. This decision also affects fee card holders in the city of Hills. On the electronic front the Library made big improvements in providing access to the Internet. The number of public computers with Internet access on the second floor jumped from 20 to 32, and in the Children's Room four stations are available. Wireless access, available on the second floor on opening day, expanded to the entire building and this spring with help from the City we added good coverage outside the building on City Plaza. At year's end over 112,000 public ac- cess Internet sessions had been counted at library computers and wireless access had grown from 380 a month to 2,200. PROGRAMMING It was a very busy year from a programming standpoint. Not only did the public hold over one thousand meetings in the Library, but we offered 314 children's, 38 young adult and 70 adult programs in the building (over 8 a week!), with a combined attendance over 28,000. Add 123 children's and 2 adult outreach programs and 117 tours and classes and the numbers grow. New children's programming partnerships with HancherAuditorium and the Englert Theatre, a fall Gallery Walk event showcasing twenty years of Art Purchase Prize items from our circulating art collection, hosting WSUI's Big Brain program once a month, and over 340 in attendance to hear young adult author Tamora Pierce are just a few of the highlights. All those programs and meetings makes for a busy calendar and a highlight of the year was the in-house development of a new program, Event Manager, to allow efficient booking of meeting rooms and equipment. The program displays information in an inviting "calendar" format that will be a highlight of the library's new website set to debut in late summer. COMINGS AND GOINGS After years of longevity on the Library Board we've had a lot of turnover recently. The Board presi- dent, Shaner Magalh~es, moved to Des Moines in the fall. Vice-president David VanDusseldorp moved up and the Board welcomed newcomer, William Korf. He joined recently appointed Kathy Gloer and relative newcomers Linzee McCray and Thomas Dean. In June, Leon Spies, Meredith Rich-Chappell, and Thomas Martin were appointed to replaced long time members Linda Prybil, Jim Swaim (who had served almost two complete terms) and short term Kathy Gloer. Their terms begin July 1. Our Board has been very stable over the last ten years because several members have been reappointed to see the building project completed. During the "building years" the Board worked exceptionally hard and it's hard to see people move on who have contributed so much to the success of the Library. I look forward to working with the new people. Barbara Curtin, who was originally hired as an assistant in the Development Office for the capital campaign and then took over the Director's position on the sudden death of Larry Eckholt, left as planned in October. Patty McCarthy, who was working with the ICCSD Foundation, was hired as the new Development Director. Patty has now seen us through a series of special events - the Book Gala, the Spelling Bee and Celebrating Iowa Authors--which were all extremely success- ful. Susan Craig, Library Director Section I- Reports BOARD OF LIBRARY TRUSTEES GENERAL RESPONSIBILITIES The Board of Trustees of the Public Library is a semi-autonomous body of nine persons empow- ered by state law and city ordinance to act as the governing body of the library. The Board's spe- cific list of legal responsibilities includes: determining the goals and objectives of the Library in order to plan and carry out library services; determining and adopting written policies to govern all aspects of the operation of the Library; preparing an annual budget and having exclusive control of all monies appropriated by the City Council and the Johnson County Board of Supervisors or given to the library through gifts, bequests, contracts, grants or awards; employing a competent staff to administer its policies and carry out its programs. The Board is also an arm of City Gov- ernment with members appointed by the City Council and its principal operating funds approved by the City Council. The Board therefore seeks at all times to work in harmony with City policies in all areas that do not conflict with its statutory powers. ACCOMPLISHMENTS IN FISCAL YEAR 2005 1. Celebrated completion of the library building project with many special events, including month-long "Get a Library Card" campaign. 2. Completed Strategic Planning process. 3. Applied for and received State accreditation at Tier 1 level. 4. Worked with a realtor to lease commercial space. 5. Approved new County contract for services to rural residents. 6. Initiated talks with Hills and joined with Coralville Public Library to hold talks with Univer- sity Heights regarding contracts for library service. 7. Hosted reception for all county libraries and state legislators. 8. Supported new Development Director and Friends Foundation fundraising efforts with 100% Board participation in the annual fund. 9. Welcomed and oriented two new Board members. 10. Reviewed the following policies: Library Board Bylaws General Personnel Collection Development Community Relations Program- Library sponsored and co-sponsored Channel 10 Conduct in the Library Theft of Library Materials Hours of Service Unattended Children Copyright Policy Internet Use ALA Statements 11 GOALS FOR FISCAL YEAR 2006: 1 Lease commercial space. 2 Sign contracts for services with University Heights and Hills. 3 Work with City Council to improve parking. 4 Welcome and orient three new Board members. 5 Budget to support initiatives of new strategic plan. 6 Improve Board attendance at Friends Foundation events and show 100% Board support of the Annual Fund. 7. Look for opportunities to extend library services outside the building. 8. Maintain good relations with area public libraries. 9. Review library policies as needed. 10. Support the library director in her year as President of the Iowa Library Association. BOARD MEMBERS David Van Dusseldorp, President Thomas Dean Kathy Gloer Bill Korf Linzee McCray Linda Prybil Pat Schnack Tom Suter Jim Swaim 12 Department An nual Reports Public Services ADULT SERVICES DEPARTMENT ANNUAL REPORT HIGHLIGHTS · New Event Manager Software created for meeting room scheduling. · DiscCheck machine purchased for cleaning and repairing discs. · 340 people attended Young Adult author, Tamora Pierce, program. · New Volunteer Database assists with program management and statistics. ONE YEAR ANNIVERSARY- IT WAS A BUSY YEAR! The first year in the new building has been remarkable for Adult Services staff in all areas of our work including collections, programs, and service. Adult materials circulation increased 17.9%, attendance at adult ICPL-sponsored programs increased by 166.3%, number of people in the building increased by 19.1%, questions at the Fiction Desk increased 26.5%, use of meeting rooms increased 103.4%, registered Homebound users increased by 18.6%, and items added to outreach collections increased by 33.6%. Staff was able to manage the increased service levels while completing routine work and special projects. PUBLIC SERVICE - FICTION DESK AND FIRST FLOOR PAGE STATION The Fiction Desk celebrated its second anniversary on April 30, 2005. Recent staff meetings included continuing education related to Reader's Advisory, equipment circulation, new Event Manager software, and troubleshooting meeting room problems. Staff answered 14,846 advisory questions, a 14.9% increase in questions from the previous year. Desk schedules were adjusted so the desk is double-staffed less and we continue to monitor to assure that we're staffing at an appropriate level. There are new bookmarks at the Fiction Desk with information about searching for Popular Mu- sic, Classical Music, and Movies in the Library's catalog. There are also an increasing number of booklists available including DaVinci Code and Janet Evanovich Read A Likes, and "If you Like CSI, You Might Like ..." There is a new bulletin board near the Fiction Desk with information about books, the NY Times Bestseller list, and other timely information and another in the Young Adult area to post items for teens. A Staff Picks display debuted near the Fiction Desk, and it has been very popular. The First Floor Page Station celebrated its first anniversary on June 12, 2005. This was a year of tweaking schedules, new skills, and working with many patrons. Pages loaned over 6,500 sets of headphones to patrons, assisted with 266 equipment set-ups, and answered 2,388 directional questions. At the end of the fiscal year, a public catalog terminal was added near the Page Sta- tion and this has been quite popular. Pages reshelve all popular adult AV collections as well as Young Adult Fiction. We take pride in the efficiency of our reshelving effort and its contribution to Library operations. POPULAR COLLECTION- FICTION, MUSIC MOVIES Selection assignment remained steady this year with no changes between staff. Collections enjoyed increased shelving space in the new building, and patrons responded by checking more items out. Circulation increased in many areas including Fiction 18.2%, Movie DVD 59.8%, Fic- tion on Disc 74.1%, and Music 9.3%. Young Adult, a subset of Fiction, increased by 26.2%. The new DiscCheck CD/DVD inspection machine arrived in August. It cleans, inspects, and re- pairs the surface of discs restoring the item, in most cases, to new or nearly new condition. First Floor Pages will begin running materials through the Disc Inspection Machine in FY06 and that will improve the physical quality of the disc collections. 15 The shift from tape to disc format continues in both the recorded fiction and movies collections, with decreases in Fiction on Tape at 11.4% and Video Movies at 24%. After analysis and recogni- tion that some patrons still only use tape formats, Selectors agreed to one more year of purchas- ing tape formats and will reevaluate at the end of FY06. Unfortunately, we are experiencing high loss and theft rates with disc formats. Much of the year was spent evaluating downloadable audio e-books and we look forward to in- troducing this collection in FY06. We also added Giant Chess and Giant Checkers pieces to our circulating equipment lineup. "My Reading History" debuted in February 2005, enabling patrons to keep track of the items they have checked out from the Library. This option is available for all patrons, but they must sign into their account and turn the feature on. The reclassification of made for television movies to the first floor was completed in the spring. The new "Movie and Entertainment Television" collection development plan is complete; there is a new collection plan for the Paperback collection and an updated plan for Fiction. THE LIBRARY CHANNEL, ADULT PROGRAMS, AND MEETING ROOMS Total Library Channel programs produced increased by 54.7% to 147 programs. Total SCALA messages created increased by 17.5%, reflecting our emphasis on promoting programs and col- lections. We continue to produce adult programs including Second Sunday Garden Forums, International Writing Program, Intellectual Freedom Festival, and Community Reading Month. Other programs produced in FY05 include: · Author interviews and programs with Marvin Bell, Dan Gutman, and Tamora Pierce · One of a Kind with Ellen Buchanan and guests Susan Craig and Michael Lensing · Big Brain monthly, in collaboration with the Ul's WSUI Radio Station · Jazz at the 'Brary with Kirkwood Community College's KCCK Radio Station · Live information forum for residents of University Heights A third 300-disc DVD changer was added to the Library Channel playback system. We've ex- perienced some equipment malfunctions but have been able to work around these with minimal impact on programming. A work-study student was hired to assist with video editing, and are now able to edit most programs in less than 7 days. Work began on the new Library Channel series called @ the Iowa City Public Library. The focus of the program will be highlighting services, technology and features of the Library and Patty McCarthy, Development Office Director, will be the host. After 10 years at the Iowa City Public Library, Todd Leach decided to "retire" in June to dedicate more time to the New Strand Theatre. The AV Specialist job was reclassified to a Senior Library Assistant, and Matt Butler was hired, beginning June 14, 2005. With the help of the new Teen Advisory Group, 38 Teen programs were offered with a total atten- dance of 1,040. Popular programs included Teen Writers' Club, Sisterhood of the Traveling Pants jean decorating, Tamora Pierce, and Late Night at the Library. Laura Gentry's Seen but Rarely Heard exhibit, co-sponsored with RVAP, was popular and the "Gallery" space on the second floor is a wonderful place for this type of display. We promoted all three Summer Reading Programs (Childrens, Teen and Adult) through a paid advertisement in the Iowa City Press-Citizen and a bookmark. The response has been good with 144 adults and 152 teens registered. The Library participated in the One Community-One Book Johnson County Reads program and All Iowa Reads. 16 Staff created a searchable database of information about local book groups at http:llwww, icpl.orgl community/bookgroups. Patrons can use the database to find reading suggestions from other groups as well as locate groups open to new members. Participating groups will receive periodic notices about collections and services of particular interest to book groups, such as book club kit additions. Meeting Room business continues to be brisk, with 1,095 meetings held with over 20,000 attend- ees. Staff met during the year and determined that a program developed in-house would be the best replacement for the WebEvent meeting room reservation system. "Event Manager" debuted with May and feedback has been positive. 38% of reservations for meeting rooms are placed online through the reservation software. OUTREACH, VOLUNTEER PROGRAM, AND WINDOW NEWSLETTER Outreach services remain steady. Library staff completed projects at all outreach sites weeding collections and meeting with site staff. Staff offered a workshop for outreach staff about how to start and run book discussion groups. Services to Homebound patrons continue with 24 new patrons enrolled in the program; however, circulation dropped off by 12% this year. This was expected as accessibility issues due to construction increased Homebound circulation last year by 209%. Library services to Jail inmates continue to run smoothly and we saw slight increases in inmates served (.7%), and the number of items loaned (.4%). Kirkwood Community College's ESL program held an English Conversation Group series at the Library throughout the year. Kirkwood provides volunteers and encourages their ESL students to attend the sessions. The Library provides the meeting rooms and publicity about the program. This was initially planned for just the fall semester, but expanded after 15-20 new English speak- ers attended regularly. Participation in the Volunteer Program remained steady this year, but we experienced an increase in community service volunteers. Annual Volunteer Recognition events were held April 28 for Children's and April 29 for adults. Bea Furner was named Volunteer of the Year in recognition of her work at the BookEnd. The new Volunteer Database has been invaluable for tracking volun- teers and statistics. Staff worked on a redesign for The Window and this will be introduced with the Fall Welcome Window. COMINGS AND GOINGS Arrivals Departures Mike Baccam Jeffrey Fiore Matt Butler Orion Jones Renee Golinvaux Andrew Kukkonen Jamie Klein Todd Leach Andrew Kukkonen Michael Lindley Michael Lindley Bridget Storlie Jeff "Jonesy" McEIroy Connie Welday Devon Scott-Tunkin 17 FY05 was an extremely busy and productive year for the Adult Services Department. Kara Logsden Adult Services Coordinator At table left to right: Diane Sunshine, Matt Butler Back row from left to right: Diono Morris, Chodie Koen[gsaecRor, Kara Logsden, Mo~reen Deloney, Sara Brown, Dylan Thomas, Ardis Sillick, Andrea Clinkenbeard and Dona Smith. 18 CHILDREN'S SERVICES ANNUAL REPORT HIGHLIGHTS · Dedication of Ellen Buchanan Children's Room and Karla McGrail mosaic art. · First year in the new facility is the busiest ever! · Storytime Kit collection refurbished with grant funding. STAFF AND TRAINING Permanent staff changes began and ended our year. Kim Femling, a former Intern, was hired for a position shared with Technical Services. In June, Shalar Brown finished her certification and ac- cepted a media specialist position to start this August. We thank her for ten years of service and wish her well. Our FY05 Intern, Samantha Wikstom, got her first library card from Hazel Westgate. Craig Johnson reached a fifteenth year employee anniversary and Liz Nichols a tenth. Liz and Deanne Wortman were substitute librarians. Sara Doyle was our first library practicum student in three years. The biggest challenge was finding sufficient staff time for duties resulting from library expansion and increased business. All in our 4.13 FTE department worked extra hours in FY05. In addition to regular duties, they willingly helped with grand opening events, gave tours, and participated in many behind-the-scenes projects, work committees, and strategic planning sessions. A task analysis study showed that time needed for children's programming increased by 50%, but not actual events. This was due to new room scheduling and setup requirements. We work efficiently, but will need more staff hours if this pace continues. The alternative is to cut well-attended chil- dren's programs or postpone future initiatives. Staff attended the American Library Association conference and Imagine Iowa 2010 Cultural Cau- cus in Des Moines. They also took part in the UI Festival of Books For Young People, ICN New Books For Youth, UI Cultural Competencies Training, and various regional workshops. FACILITY What can we say - the new Children's Room continues to impress and delight frequent users as well as newcomers. The design is intuitive, with comfortable furniture plus interesting activities and spaces for kids of all ages to read, learn, and grow- the very theme of our department. Play areas and computers are used constantly, as is the puppet theatre when there are no storytimes. Finishing touches added this year included a new Brio train table, paperback spinner, nursing room lights, and community events bulletin board, plus installation of Storytime Room cameras and equipment. Opened last summer, the Ellen Buchanan Children's Room was officially dedicated in October - after completion of a beautiful mosaic entry by Karla McGrail. Another reception celebrated the Library's circulating and permanent art, including the Westgate Collection of Original Children's Books Art. The collection is displayed with an updated brochure listing the artist, book, and artistic medium of each work. COLLECTION DEVELOPMENT This was the first full year for children's selectors after FY04 assignment changes. It was suc- cessful and we met our selection goals overall. This was due to good budget support, up-to-date selection, well-weeded materials, appealing opening day collections, attractive new shelving, and contingency funds for nonprint in demand. The 17% increase in children's circulation was consis- tent with levels for adult collections, though certain collections had 50-60% increases. The new 19 recently returned areas are a factor in this as they encourage circulation and help staff provide more timely service. The total children's materials budget was $81,034 in regular or gift funds plus $2,000 in contin- gency money. It was 101% expended. Of special note was a $2,500 grant from Johnson County Early Learner's Initiative for storytime kits- 27 kits were replaced plus 7 new ones added. Pro- motional efforts included an Intellectual Freedom Festival program on challenged youth books, author workshops for kids with Claudia McGehee and Lori Erickson, children's literature talks with America Reads tutors, and three Channel 10 interviews for broadcast. These featured author Dan Gutman, recording artist Dan Zanes, and dancers from ODC San Francisco talking about The Velveteen Rabbit. INFORMATION AND CUSTOMER SERVICE There were 21,115 questions answered - a 56% increase. Perhaps an anomaly, as so many people needed help learning about library services, locating materials, getting library account passwords and cards, and using catalogs or public computers -in addition to asking for reference or reader's guidance. There were also 2,295 directional questions. Though we normally have a single person working except during summer reading program and school Saturdays, we often had to double staff CR Desk during the first part of the year. Hopefully, things will settle out now, and we will get a realistic sense of future reference demands. There were 2,144 video viewings and 3,179 Pharos sessions on children's computers, although this does not reflect statistics for a complete year. Children's staff took part in projects to improve current ways of providing information. They also helped review certain library policies on service issues. A complete redesign of the Library homep- age was done with a different look and search structure for our KidsPage. It will debut in August, involving much collaboration with Systems staff. In addition, meeting room and event manage- ment software was replaced, making it necessary to transfer and check all program and room reservations. The new online calendar looks good and is easier for the public and staff to use. CR staff assisted in library policy reviews on unattended children, patron conduct, bulletin boards, brochure distribution, and personnel. PROGRAMMING We set a record with 455 children's programs, tours, and speeches given for 29,393 people. The number of events increased due to grand opening and collaborations. In-house programs grew by 12%, while attendance went up 49%. The attractive new Storytime Room contributes, as does the creativity and enthusiasm of staff, performers, and volunteers. Larger meeting rooms encour- age more people to take advantage of summer and special programs; school-age participation rose by 60%, and specials for all ages by 50%. More outreach programs were given too, for 4,987 people - partly due to high turnout for Willowcreek and Mercer Parks programs done with Iowa City Parks and Recreation Department. There were so many wonderful events that it's hard to mention just a few. The 2004 summer reading program was "Discover New Trails TO Your Library" and over 2000 children registered, celebrating our grand opening. Bilingual volunteer storytimes were done in Spanish, German, Chinese, and Korean. Popo's Puppet Festival returned and attracted 500 people. The UI Year of Arts & Humanities sponsored a Celtic music concert and Underground Railroad theatre program. Our Hancher Family Arts Adventure series kicked off with the ODC San Francisco ballet The Velveteen Rabbit, followed by children's recording artist Dan Zanes. We did eight residency ac- tivities with them as did Iowa Children's Museum. The second Family Night at the Library Series expanded to three Johnson County public libraries and nine Title 1 schools. It has been renewed for a third year by an anonymous community foundation. We did a popular Beauty and the Beast event with Englert Civic Theatre and will do so again. 20 There are programming challenges coming that will need special attention. Iowa Arts Festival and our Children's Day may have to change due to downtown support and funding difficulties - we will continue to serve in whatever organization it merges with. The Book Babies and Youth Volunteer programs will be reorganized when a new staff person is hired. And Children's and Adult Services Departments will need to brainstorm on how to develop cost effective programs that can attract "tweens" (ages 10-13.) PUBLICATIONS AND DISPLAYS It's very rewarding to see the response to our two new display cases. The case located at the mo- saic is for large-scale exhibits, and the smaller case for those on children's literature and hobbies. Bi-monthly displays alternate so a new one debuts each month. Topics covered so far include Asian dolls and costumes; African heritage and the Underground Railroad; Velveteen Rabbit's garden party; Beatrix Potter collectables; tall grass prairies; medieval days and dragons; babies and books; pinewood derby cars; world masks; Ramadan; holiday miniatures and doll houses; ice age fossils; and happy meal toys. Children's book lists done included: Best Children's Books of 2004, 2005-2006 Iowa Children's Choice, Newbery & Caldecott Award Winners, and fiction genre lists about orphan trains, immi- grant stories, time travel, and Jewish experience. Some storytelling guides used for storytime kits were updated. CONCLUSION It's been a busy, wonderful year in our beautiful new Children's Room and Library. Change is a constant in life, and we will face some in the coming year. But our goal will always remain the same- providing excellent collections, programs, and service to young people and adults at Iowa City Public Library. Debb P. Green Children's Services Coordinator Seated in front row left to ri~Tht: Klm Femling, Debb Green, Samantha Wikstrom, Shalar Brown. Second row left to ri~lht: Debbie Dunn, Nancy Hol- land, Craig Johnson. Top: Katherine Habley. 21 CIRCULATION ANNUAL REPORT HIGHLIGHTS · Self-Check Settles In · Self Pickup of Holds Implemented · Get a Library Card Campaign · Pay Online Introduced · Claimed-Returned Items Reduced SELF-CHECK SETTLES IN Use of the Self-Check stations, introduced in the new building, grew each month. In the first full month of use, July 2004, 32% of our checkouts were done through Self-Check; by June 2005, the use had grown to 53%. Our goal of 50% of checkouts performed at Self-Check was met. The first couple months of operation were plagued by software and printing problems. Throughout the year, Check- point made changes to the software and hardware, and the performance and reliability improved. By year-end, we were down to one or two printing problems a week. Patrons quickly caught on to the basics of how to use Self-Check, and the forgiving functionality of the machines means that most patrons who try Self-Check succeed. It has been more difficult to train all patrons to look inside audiovisual cases to verify contents before checking out, and an increase in problem AV items has resulted. Patron commentary on the Self-Checks ranges from a few who say they will always choose a staff person over a machine for checkout, to many who say they love self- check. The staff time that was freed up by patrons using Self-Check went primarily to shelving. Circulation Pages, who used to have multiple shifts at the Checkout Desk on nights and weekends, decreased their desk hours from 50-70 per week to 15 per week. They applied those hours to shelving instead, and materials have been returned to the shelves more quickly. Permanent Circulation staff substituted for each other much less frequently since two staff was sufficient at the service desk instead of three. Four hours of desk time per week was returned to the Technical Services Department. RFID Radio Frequency Identification technology was finally put to use when the new building opened, en- abling the Self-Checks to handle every format that we circulate and eliminating the need for Circulation staff to bypass the security gates with audiovisual material. The technology allowed us to combine in one motion what used to take two--checking out and deactivating the security device--which helped speed up checkout and checkin functions. Staff and checkin volunteers adapted quickly to the new routines. SELF PICKUP OF HOLDS To assure the success of Self-Check, on September 1st we moved holds waiting for pickup onto public shelves where patrons could pick up holds themselves. Increased handling of the holds, plus the 32% increase in the number of holds placed this year, absorbed some of the staff time saved by patrons using Self-Check. Another shelving unit for held items was added this June to ease the crowding of the shelves. PAY ONLINE The ability to pay fines online with a credit card was introduced in February, and was embraced im- mediately by many patrons. By June, we were averaging ten transactions per day. Patrons liked the convenience of not being prevented from renewing materials or placing holds from home just because they had fines. The Ecommerce software module from Innovative Interfaces appears in the online catalog under "Login to Your Account." 23 GET A LIBRARY CARD CAMPAIGN In September we celebrated ALA's National Library Card Month for the first time in many years. A multi-departmental committee planned the "Treat Yourself to a Library Card" campaign, which targeted senior citizens and young children, the two age groups showing the least number of existing borrow- ers. The number of new cards increased by fifty percent over the same month last year, totaling 995 new borrowers. New applicants and anyone using their card in September qualified for prize draw- ings. CLAIMED-RETURNED ITEMS REDUCED Items that patrons believe they returned but still show on their borrowing record, referred to as "Claimed Returned," decreased significantly this year, down 33%. The improved efficiency of the checkin area in the new building is to credit, as well as the efforts of staff to teach and practice good checkin tech- nique. Our error rate is now about two missed items in 1,000 checkins. VOLUNTEERS Circulation volunteers contributed 3,927 hours this year, an increase of 22%. They are scheduled every hour that we are open and a few when we are not. Second volunteers were scheduled on some busy shifts and new, regular substitute positions meant that it was rare that Pages had to take over volunteer duties. Changing the pickup time for the remote book returns eliminated the need to back- date materials, so volunteers took over from Pages the tasks of emptying the book bins and checking those items in, which provided Pages even more time to devote to shelving. PARK AND READ Park and Read and Ride and Read was reinstituted in March, giving one hour of free parking or a one- way bus pass to library users. Bus passes are available only from the Circulation service desks; any service desk can stamp a parking ticket. SUPPORT TO OTHER DEPARTMENTS Circulation staff provides circulation services to other departments, and the increases in mailings to homebound patrons, and items checked out to jail patrons and the outreach collections were cheer- fully absorbed. Information Staff automated the interlibrary loan request form, which changed our SILO clerks' routines while handling an increased load of interlibrary loan requests. PERSONNEL Circulation enjoyed another year of stability among its permanent staff, and minimal turnover among our twenty Pages. Deb Wyjack, Public Services Clerk and the lead SILO (interlibrary loan) worker, was honored for her twenty-five years at the Library, as was John Gaffney for his five years as a Cir- culation Page. COMINGS AND GOINGS: Arrivals Departures Leah Brink Kelly Dick Bonebrake Amelia Colwell Jill Burgess Alena Green Liz Gusick Anne Guthrie Anne Guthrie Zachary Harper Marcus Jubert Molly Harris Dustin Kelly Marcus Jubert Meredith Lehner 24 Meredith Lehner Lainey Ostedgaard Chloe Millward Theresa Quiner Jonathan Starke Susan Schmitz Kelli Wolf Kristin Swanson Rachel Tell Elisabeth Wang Heidi Lauritzen Circulation Services Coordinator Seated in front row left to right: Katie Kalb, Leslie Himes, Breanne Hunter, John Gaffney. Standing left to right: Terri Byers, Deb Wyjack, Mary Esfle-Smith, Ron Prosser, Heidi Lauritzen, Valefia Schnor, Karen Corbin, Bill Reese and Larry Parks. 25 INFORMATION SERVICES ANNUAL REPORT HIGHLIGHTS · Increased use Questions asked Internet Services Online databases Circulation of the nonfiction collection · Spanish Language Computer Classes · One year of Big Brain · Celebration of Art at ICPL · Internet access points expand SERVICES With one year under our belt in the new building, the Second Floor feels like home. The public is finding us and use is increasing in all areas. We are answering more questions in person and online. Interlibrary Loan use has grown. Internet access use has increased in the library at the public access stations, through wireless and Ethernet use on the First and Second Floors and now is available outside the library on the City Plaza. Use of online databases, both in-house and remotely has also grown, with a specialized genealogical database, HeritageQuest leading the pack. Information Services is responsible for more programming than in the past. We continue to offer web instruction classes in the Training Lab. The classes and getting the public to take them have been a challenge as we try to offer instruction the public wants and that staff is able to present. One great success was a partnership with Amigos del Inmigrantes, a new group in Iowa City. We offered an online Spanish computer class on three consecutive Tuesday nights in May. Students learned computer basics, how to search the web and how to set up an email account and send email. The sponsors and the students were very pleased and we hope to repeat the classes in late summer or early fall. We also celebrated one full year of Big Brain, a monthly question and answer radio program that airs on WSUI, 910 am, a National Public Radio affiliate. This partner- ship pushes our name onto the statewide airways and also creates a new program each month for the Library Channel. One of the last programs celebrating the Grand Opening of the new building was a special exhibi- tion and reception showcasing the past 20 years of the Art Purchase Prize competition. The works of art are part of the Art-to-Go circulating art collection of the library. On the evening of October 8, Meeting Room A served as the gallery for 93 original works of art as part of the Downtown Association's Gallery Walk. This was only the second time the library's entire collection of works by local artists had been on view together. A number of the 73 artists who created these works attended the reception as well as several of the community members who generously donated money to the support the Purchase Prize Competition. The exhibit was on display the following Saturday and it was viewed by more than 150 people. Many visitors took a self-guided tour of the library's permanent art collection and the Westgate Collection of original children's book art using the newly updated brochures for each collection. An online tour of the permanent art collection was added to the library's website at www. icpl.org/art. The tax program continued with printed forms available in the lobby and the Second Floor. Fewer forms are distributed in print each year as more and more people use the online links to the state and federal websites. VITA, the student volunteers from the University of Iowa accounting fra- ternity, again offered tax assistance for those who could not afford a paid service. Information 27 Services provides a printed guide to finding tax information and assistance and this year updated and expanded the information available online. MATERIALS REFERENCE The price of materials in the print Reference Collection continues to increase while the use de- creases. Some of the greatest increases in cost come in the standing order materials, those items that are published on a regular basis. Many resources are now available on the Internet through fee for service options or for free. A number of changes were made to the mix of online subscription databases with NewspaperArchive Elite added and Facts on File Business and Per- sonal Forms were dropped. NONFICTION TEAM Circulation of the nonfiction collection is increasing- it's up 22.5% from last year. Many factors figure into the surge in use: the new building, more emphasis on maintenance of the collection, more displays highlighting collections and staff on the Second Floor to assist the public to name a few. The nonfiction nonprint collection continued to change with a greater emphasis on pur- chasing in the DVD format instead of video. Audiocassettes are still a strong component of the collection but more and more titles are now available on compact disc. A change in video/DVD classification resulted in the relocation of the popular television based items to the first floor. We may lose some borrowers to the second floor but this move will increase the availability of these items as they are now check out for seven days instead of 21. Changes are on the way for the periodical and newspaper collections. We are moving toward a more popular collection as the ease of finding research information through our online periodical databases and other Internet resources has made the need for back issues and in some cases the current issues of certain titles redundant. We added a Spanish language newspaper, Hola America, this year as well as two new business oriented publications for the Iowa City/Cedar Rapids corridor, The Corridor Business Journal and The Edge. TECHNOLOGY Use of the Internet has grown by leaps and bounds. Internet service points have expanded from 20 to 32 public stations, access via Ethernet, (plug-in ports using laptops) or wireless access both inside and outside the building. At one point last year we discussed increasing the amount of time a card holding user could have from 45 minutes to an hour, but made no change and it was the right decision. We now reach full capacity on our 32 public access stations almost every day. Information staff has been involved in the library's website redesign as well as changing how the Reference Desk staff submits Interlibrary Loan requests and improving the look and operation of the online catalog. Technological change and how it happens at ICPL is a fantastic example of how many departments work together to make a better product for the public and the staff alike. CONTINUING EDUCATION Information staff took part in a number of continuing education opportunities. Many staff members participated in an online education option through the regional library system. Staff also attended the Iowa Library Association meeting in Sioux City and the American Library Association meeting in Chicago. Departmental meetings changed to allow for more training on online resources by coworkers, video presentations and a meeting devoted to instruction from a University of Iowa librarian. 28 PERSONNEL One Information Page left last year, Anna Jordan, but Phil Miller rejoined the staff and Andrew Swift was hired. Julia Blair, a long time substitute librarian resigned, and Kate Dale and Molaan Mosell were hired as substitute librarians. Eric Melton, a University of Iowa School of Library and Information Science student, was our first practicum student in many years. Maeve Clark Information Services Coordinator ~'~. ~ e' ~ :~ ~ '~ ~ · Seated left to right: Maeve Clark, Todd Brown, Molaan Mosefl. Standing left to right: Barb Black, Heidi Lauritzen, John Hiett, Kathy Mitchell, Jeanette Carter, Candice Smith, Linda Dyer and Irene Patti. .__ ,, , , ... Left to right: Carla Holtz, Maeve Clark, Phil Miller, Steve Marsden, John Hiett. 29 Department An nual Reports Support Services BUILDING SERVICES ANNUAL REPORT STAFFING Staffing remained the same except for the addition in June of nine hours of housekeeping help per week. During the course of the year we had two assisted employment workers through HACAP. Our three-quarter-time person was on medical leave for three months; during this time we hired a temporary employee to cover his shift. We have an excellent long-time volunteer who manages, weeds and stocks the book recycling giveaway shelves, working approximately twenty-five hours per week. Starting in January we've had Community Service volunteers doing various cleaning tasks in the building before public opening. Eighteen volunteers have provided 389 hours of service. Most have been good placements. They do housekeeping work which allows paid staff the time to do more difficult or more technical work. NEW EQUIPMENT We purchased a 24" battery-powered sweeper to augment the 30" sweeper we already use, a large swing scrubber that we use on granite and other hard flooring and carpet, a power washer for seasonal cleaning of the fin tubes on the eight rooftop HVAC units, and for cleaning the exte- rior of the building, two upright vacuums and a 12 foot platform ladder. MAINTENANCE SERVICES AND PROJECTS The Maintenance Department provided cleaning and general maintenance, repair and security coverage for the library. The alarm system was installed and programmed in November. We provided support for outreach programs, library meetings, the Johnson County Fair booth, special book sales, Friends meetings, Development Office events, Children's Day activities, Artsfest and other community events. We worked with Sharpless Auctions to make the surplus equipment and furnishings auction as accessible, appealing, and secure as possible, and facilitated pickup of purchases the day of the auction and the week following it. We wrote new task schedules for the new building. We measured under-desk spaces and bid and ordered custom roller mats, trimmed them for a perfect fit, and installed them at the six main public desks. We continue to try to get all library equipment and systems working, and progress is being made, as we make time to work on these problems. Three permanent maintenance staff received train- ing on the Trane control systems for HVAC. There have been quite a few malfunctions. The ICPL maintenance staff did many hours of work troubleshooting the humidification system; opening and cleaning dirty steam traps and doing cleanup and repair from the system malfunctions. The inte- rior granite has presented as-yet unresolved problems. Many difficult-to-maintain surfaces in the building consume time. The micro-thin millwork veneer is especially problematic, as is exterior signage and some poor or faulty installations. We shampooed and bonneted carpet in the library and Bookend. We picked up books and AV materials from the two remote book drops daily. In January, when it became unnecessary to do book drops twice a day, the staffer who had been doing the evening run started using that time to thoroughly dust cubicles and offices in certain large staff work areas, on a three week rotation. We continue to monitor the library parking spaces, chalk tires, write tickets, and provide informa- tion to an appreciative public. 33 We are kept busy replacing fluorescent tubes and batteries and recycling paper and cardboard. And doing repairs. And more repairs. BUDGET AND SUPPLIES Through the roof. There were the usual big paper goods price increases, and then also a big jump in usage. We saw a big jump in consumption of virtually all our supplies since doubling our space after FY '04. We continue using a bid system for purchase of supplies. We're replacing about 100 fluorescent tubes a month, the new ones are about 6 times the cost of the old kind. We spent money on equipment we needed to keep the building clean as economically feasible. As warranties expire, we add some service contracts. SPECIAL THANKS Ordinarily the annual report isn't a place for commending staff by name. But this wasn't an ordi- nary year, and I would be remiss if l didn't mention that all my staff willingly worked extra hours when needed. In particular, Jon Beam and Mike Brenneman have consistently worked very hard, way beyond any ordinary expectations, willingly and cheerfully, all this last year. The Library would have been in trouble if we'd had ordinary employees instead of them. Ed Arensdorf Building Services Manager Seated left to right: John Richards, Tony Sebring, Steven Garner. Standing left to right: Ed Arensdorf, Dave Moore, Jon Beam, Mike Brenneman. 34 SYSTEMS DEPARTMENT FY05 ANNUAL REPORT New Systems Mature and Stabilize Wireless Internet Access Covers the Entire Building (and beyond) ISDN and DSL Lines Improve Telecommunications Event Manager Application Developed Website Undergoes Redesign NEW SYSTEMS MATURE AND STABILIZE Much of fiscal FY05 was spent fixing, tweaking, and enhancing the many new services, equip- ment and infrastructure introduced with the new building. To efficiently manage a network of this size and complexity, an open-source management application was installed and configured by Systems staff to enable them to monitor the site from both home and office. Whenever possible, redundancy was built into essential network services to eliminate their complete failure in the case of equipment malfunction. All library computers were loaded with anti-virus and anti-spy- ware applications to help reduce corruption of library data by omnipresent malware. The Innova- tive Interfaces system was enhanced by two major software releases and the installation of their eCommerce module, which allows patrons to pay their fines online. Our email software program, Groupwise, received a major upgrade in the early spring. In the Computer Server Room a mass storage server was added which enables us to automatically backup many essential network files onto a large array of hard drives instead of to magnetic tape. By the end of the year, Checkpoint Systems, Inc. had reduced the number of problems associated with the new selfcheck machines to a manageable level. Although there are always new improvements in the works, by the end of the year the "system" was pretty much up to speed and cruising along. WIRELESS INTERNET ACCESS COVERS THE ENTIRE BUILDING (AND BEYOND) An explosion in the demand by the public for wireless Internet service led to an acceleration in the timetable for providing wireless connectivity throughout the building. Additional "hot spots" were added to the First Floor to complete the coverage. To make all of the access points compatible with the newest wireless standards, two units installed on the Second Floor just a year ago were replaced. Working the other City staff, in the spring the library wireless network was extended to much of the Downtown Plaza area using two powerful directional antennae mounted on the library roof. Statistically, public connections to the Internet service has grown from 386 the first month we were open, to 2,247 in the closing month of the fiscal year. ISDN AND DSL LINES IMPROVE TELECOMMUNICATIONS Our first broadcasts of the WSUI radio show "Big Brain" were accomplished by "borrowing" the ISDN (Integrated Services Digital Network) circuit installed at the Java House. This involved stringing a data cable from that location, over the alley, down the rooftop access stairs and down the hall to the Computer Room. In October, we had our own ISDN line installed which makes the broadcast of this popular show much more convenient. The circuit can also be used by other com- munity groups with the proper equipment. In January and again in March the library installed two DSL (Digital Subscriber Line) circuits. Un- like the ISDN circuit, which can carry both voice and data, the DSL line is used strictly for data communications. The first line we installed provides the library with redundant access to the In- ternet. Should our primary Internet provider go down, data can be exclusively routed out the DSL connection. When everything is working normally, traffic can be load balanced between the two circuits. 35 The second DSL line was installed when wireless service was expanded to the Downtown Plaza. It now serves to isolate all traffic on this very public connection from the rest of the library net- work. "EVENT MANAGER" APPLICATION DEVELOPED A new events management application for managing bookings of Meeting Rooms and Displays was developed in-house using several open-source applications as a basis. As with the initial ver- sion of most any software application there are improvements to be made, but overall this solution is far superior to any commercial package we examined. Having ready access to the source code means that future improvements can be addressed much faster, and with results much more tai- Iored to our particular needs, than would be realized with a commercial vendor serving the needs of multiple clients. WEBSlTE UNDERGOES A REBUILD Although we received complements from around the country on the design of our website and catalog, the underlying structure of the site was beginning to show signs of age. Most modern websites have moved away from delivering content using statically formatted pages, to delivering "dynamic" content stored in databases and formed into pages by using global "stylesheets". The beauty and efficiency of this delivery scheme is that the content of a page is separated from its design and can be managed by people who know little or nothing about formatting a web page. To switch from a static website to a "content management system" requires more than a simple redesign, it requires a complete rebuild of the underlying structure. Throughout the year, a com- mittee of librarians met to discuss our current website and what we would like to see in a new site. As with many projects which span multiple interests, there was both conflict and compromise. By the end of the year, most of the pieces had been put in place for a site debut in August of FY06. As with the "Event Manager" software, there will be a maturing of the new website in the coming year, but the evolutionary process of both applications will benefit greatly from the foundations laid in this fiscal year. STAFFING NOTES There was little staff movement in FY05, which is a good thing considering the number of changes made to the system throughout the year. In February, the Systems Dept. said good-bye to long term Systems Aide, Sarah Mertes, who moved to California. Mike Wittman, who was been hired in her stead, was replaced in turn by Susan Yagla. In May, we lost Todd Leach from our Computer Monitor rotation. His duties were assumed by the able Matthew Butler. Hal Penick Systems Coordinator . From left to right: Jay Beattie, Greg Kovaciny, Kevin Hatch, Sara Brown, Matt Butler, Romona Morrell and Hal Penick. 36 DEVELOPMENT OFFICE ANNUAL REPORT HIGHLIGHTS · Fundraising Efforts Exceed Expectations · Special Events Overthe Top · Book End Chair is Volunteer of the Year · Staff Changes FUNDRAISING REVIEW Whether snapping up our unique wristbands, shopping at The Book End used bookstore, or becoming new contributors, Iowa City Library fans were very generous last year. More than $100,000 was received in contributions to the Iowa City Public Library Friends Foundation Annual Fund for the second consecutive year. The total of $109,774 is just shy of the previous year's record $110,000. Gifts given in memory or honor of special people also increased in fiscal year 2005. Many contributors appreciate that the Library places a bookplate in books purchased us- ing such tribute gift donations. A wonderful surprise was received in mid-June for the Library's Young Adult Summer Reading Program. The Altrusa Club of Iowa City presented a $500 grant award to be used for incentives for program participants. We are very grateful Altrusa members selected our application, and we could partner with them to encourage teens to read! In early June, Friends Foundation Board President Michael Lensing and I presented a $100,000 check to the Mayor and City Council. The check is the second towards the Foundation's pledge of $1 million for the expanded and remodeled Library. Funds presented to the City are from the Reaching for New Heights campaign. SPECIAL EVENTS Last year's three annual special fundraising events hosted by the Friends Foundation generated $9,900 more in donations than the previous year. And, even more exciting for us in the Develop- ment Office, many of those contributions are from new donors! Many Friends Foundation donors attended the Book Gala with Prairie Lights Books in November, taking advantage of the special opportunity to shop when the store is usually closed. Storeowner Jim Harris donated part of the evening's sales to the Library. And, for the first time, Atlas Restau- rant offered the Library a portion of sales from diners who showed their bookstore receipts. Iowa City Spells 2005 attracted six new sponsored teams including ones comprised of members of the Iowa City School Board, and the President of the University of Iowa! The 18 teams contrib- uted more than $7,000 for the privilege of spelling words like "septendecimal" in front of a live audience and on Library Cable Channel 10. After more than two hours of spelling, Three Guys, sponsored by Buckle Down Publishing, earned the title of Iowa City Spells 2005 champion. The second annual Building the Collection Celebrating Iowa Authors event was a huge success in May, generating more than $38,000. Many hours of planning and coordination by members of the Friends Foundation Fundraising Committee, led by Kathy Gloer and Colin Hennessy, really paid off. The event attracted many new donors who participated in the live auction of get-togeth- ers with Iowa authors hosted by Library supporters. A new silent auction featured unique book related items donated by local artisans and Library friends. 37 VOLUNTEER OF THE YEAR Bea Furner, Chairperson of the Book End Committee, was named Library Adult Volunteer of the Year in April! Bea was also honored for putting in more than 1,500 hours keeping the used bookstore running smoothly. We are inspired by her dedication to helping the Library and proud to work with her. Sales of used books and media at The Book End brought in more than budget and totaled more than $28,700. The store's net profits supported the Children's Summer Reading Program, Art to Go, Children's Day Photo Booth, and Reaching for New Heights fund. STAFF CHANGES The retirement of Barbara Curtin resulted in the hiring of a new Director of Development. I joined the Library in November after several years in fundraising for the local school foundation and many volunteer organizations. It has been a wonderful year getting to know the Library's support- ers, and learning things like how materials get from the box in which they arrive to the checkout shelves in just days, and Library lingo, and who does what, where, when and why! We are fortunate to have worked with Erin Adams and Sarah Osako, university students who graduated and moved on to other opportunities. Kristin Hatch joined our staff as a part-time as- sistant during the summer enabling Kristin McManus to take advantage of a great summer op- portunity out of state. Development Office Assistant Gayle Warner has been very helpful training all of us! Patty McCarthy Director of Development 38 BUSINESS OFFICE ANNUAL REPORT HIGHLIGHTS · Power Point presentation for new hire orientation · New strategic planning session for FY07-2012 · Beginning to plan for retirement of Office Manager IT'S BEEN A GREAT YEAR The Business Office is the unsung hero of the library at times. Not quite as sexy as self-checkout, new meeting rooms, electronic databases, wireless connections to the Internet, the staff in the of- fice adapt to changes, take on additional responsibilities when needed, answer questions, serve the Director and cover the office 8-5 five days a week. In winding down the move into the new building, issues were worked on like smoothing out wrin- kles with phone and speaker equipment. Surplus furniture was placed on a web site and Martha dealt with libraries interested in purchasing furniture that was our cast-away but their treasure. Those darn emergency procedures kept coming back. Maeve Clark and Heidi Lauritzen, along with Martha, have, at least at the time of this report, completed the final format. The City of Iowa City Fire Department worked with us on a drill, which went smoothly. The severe weather proce- dures also seemed to work in a drill. We haven't been tested with real emergencies and hopefully we will not. Martha was pleased to initiate and carry out the purchase, placement and training for an emer- gency defibrillator. In a building this size, it is a significant safety feature to have as a back up. This also hasn't been tested and hopefully it will never be needed. The building security system was worked through and Martha was trained in adding and deleting employees who have that level of clearance. The new proximity cards have been an interesting, challenging system to set-up and seem to work quite well. Martha assisted in the recruitment process for the Development Director. Patty McCarthy is a wel- come addition to our staff. Other opportunities for involvement were participating in the planning groups to prepare our FY07 Strategic Plan, serving on a committee to review Personnel Policies, arranging for new Board member orientation, and all other duties as assigned. Office continues to be a hub of activity when jobs are open. A total of 470 applications, phone calls about jobs and walk-in applicants were handled. FUN STUFF · Inservice Day. · Learning to post items on library's Intranet. · Arranging for a visit from eight Russian librarians. · Serving new students/parents at the UI Orientation. · Helping serve Director by organizing the ICPL Book Cart Drill team. CONTINUING EDUCATION Martha attended a workshop on cultural competency along with two other staff members. It was a valuable workshop to attend, allowing us to bring back ideas for enhancing our goal of reaching out to populations new to our community and/or for whom English is not the primary language. 39 CELEBRATIONS OF STAFF Part-timer Laura Goettsch is studying in Peru for the summer. We look forward to her return when school begins. Chloe Mellecker was hired to replace Laura for the summer and perhaps beyond. We appreciate the work that our part-time students do in addition to their school responsibilities. Archie Green continues to come to work three days a week and enjoys the camaraderie of the office staff. She enjoys data entry and participates fully in the office. We were sorry to see our volunteer Irene Crutchley retire from volunteering in the office. She was always a joy to work with and we understand her decision to cut back on her activities. Beth Daly should be mentioned and applauded for her on-going work in the office. Beth has be- come a whiz at the computer and helped out several departments by creating databases unique to their needs and making them user friendly for staff. GOODBYES This will be my last Annual report. I am retiring in October. My years here at ICPL have been wonderful. I have enjoyed learning, helping, interacting, managing and feeling my role change and grow. To have the pleasure of working with Lolly Eggers and Susan Craig is an experience I'll never forget. We are a family here at ICPL; with all the joys and sorrows that families experience. I will miss my time here but I am looking forward to the next phase in my life. I will stay involved with ICPL always. Martha Lubaroff, Business Office Manager ,. ,. /' ~ 4 '~. , Seated in front: Archie Greene. Standing left to right: Chloe MoIIockoc Susan Craig, Beth Daly and Martha Lubaroff. 40 TECHNICAL SERVICES ANNUAL REPORT HIGHLIGHTS · Television Programs on VHS & DVD Moved to Popular Collections · Fine Tuning RFID · Online Public Access Catalog Offers New Features New Materials What we first thought might be a record year for addition of new materials came in just below previous highs. However, Technical Services staff has maintained a standard for delivery of new materials that ranks us among the best in libraries. It's a rare library that can boast as we can that all materials are routinely received, cataloged and made ready for use in less than 3 weeks, with materials "on hold" handled in just a few days. Cataloging In addition to cataloging new materials, among the largest of our reclassification projects this year was the move of television programs to popular collections on the first floor. The number of television series now made available on video (both VHS and DVD) has grown astronomically over the past several years. Where previously these programs made up a small part of the non- fiction video collection, they had begun to overtake the space and their popularity was making it difficult to balance funds for extra copies with purchases of more traditional nonfiction topics like instructional videos on music, cooking and sports, travel videos and important documentaries like those by Ken Burns and titles like The Great Religions, The American Identity and Spellbound. In March, the decision was made to carve out a new section on the first floor, putting television pro- grams nearby movies and creating a popular entertainment collection. Cataloger Diane Sunshine identified and reclassified approximately 800 titles that are works of fiction created for television. Kim Femling assisted in making the call number and other database changes and passed them along to Processors to create new labels on about 1200 items. Other examples of reclassification projects accomplished this year included updating subject headings of "Aged" to "Older People" and "Zaire" to "Congo (Democratic Republic)", applying new call numbers breaking out girls from boys in the number for "teens" and making materials for vegans easier to find by assigning a num- ber pulling them all together within the classification for vegetarian cookery. RADIO FREQUENCY IDENTIFICATION TAGS Except for relatively few strays, the collection was RFID tagged and ready for checkout using the Checkpoint system on opening day. While it can accurately be deemed a success, as with any technology, we have experienced some challenges. From a materials standpoint, tags have had a minimal checkout failure rate and have been largely effective at securing the collection. Con- cern that the tags and their cover labels might be a more visible security method and, as a result, more vulnerable to removal has not come to pass. Tags ripped from books are occasionally dis- covered stashed in shelves or trashcans but they have proven to be no more prone to tampering than the magnetic strips previously used. In disc materials (CDs, DVDs) however, the number of missing items may be growing at a faster pace than before we were using RFID tags. Checkpoint had alerted us that the hub tag that encircles the hole on the discs did not have as strong a signal as the tags designed for books and videos. The RFID tag has a small chip that works with the gates and, in order to fit on a disc, the size of the chip is necessarily small and thus, less sensitive. The alternative was to use the larger tags and put discs in locking security cases, which required staff to unlock them at checkout. Because so many of our users include disc materials among their items for checkout, the result would have been that a high percentage 41 could not avail themselves of the convenience of self-check. We decided to give the hub tags a try. As the year has progressed, staff helping patrons look for these disc materials have come to believe that materials are missing at a faster rate than before. This spring we have begun to document the numbers. In the meantime, Checkpoint has developed a new device for use at self-check stations that would allow patrons to unlock the security cases once the materials were checked out. As we establish the extent of the problem, this may offer an acceptable alternative -securing collections while maintaining self-check service for the public. ONLINE PUBLIC ACCESS CATALOG ADDS FEATURES Early in the fiscal year a new release of our automated system brought new features to our online catalog to help users find materials they want. One of the most useful features is the option to limit their search results to only those items that are available for checkout. For those looking for something on a topic rather than for a specific title this eliminates scrolling through titles of things that sound great but are checked out. Another useful tool- My Reading History -- was introduced in the spring. This frequently requested feature offers users the option to keep a running list of what has been checked out on their card. This proves a great help when looking for something by an author previously enjoyed or when wanting to recommend a title to a friend. STAFF Technical Services began the fiscal year by welcoming Kim Femling as our Library Assistant re- sponsible for descriptive cataloging of adult print nonfiction, some audiovisual and all children's materials. Having spent the previous year as an intern in Children's Services, Kim joins the cata- Ioging team of Diana Morris, Ardis Sillick, Craig Johnson and Diane Sunshine. The acquisitions group, including Romona Murrell, Karen Corbin, Larry Parks and Judy Sivertsen, continued to experiment with the newest features of our Innovative Interfaces Acquisitions module to order, receive and track funds for materials selectors have identified for addition to the collection. We bid adieu this year to twin sisters, Vanessa and Victoria Vallejos. After graduating from the University and completing more than five years working on the Circulation Desk, shelving and processing materials, these adventurous young women made a move in August to attend library school at the University of Hawaii. Chandra Hallen also left her processing position after gradua- tion. Phil Kirk and Jessica Schafer joined Jill Oulman and Christine Rumsey to complete the crew of Processors, responsible for preparing materials for use. Barbara Black Technical Services Coordinator From left to ri~Tht: Ardis Sillick, Phil Miller, Diane Sunshine, Romona Murrell, Craig Johnson, Karen Corbin, Kim Femling, Diana Morris, Barb Black, Judy Sivertsen, Larry Parks. 42 Section II- Appendices Iowa City Public Library FY2005 Fact Sheet POPULATION SERVED: Iowa City 63,027; Rural Johnson County 21,039 (by contract) GOVERNING BOARD: A nine-member Board of Trustees appointed by the City Council with powers to employ a Director and staff, expend tax funds al- located by the City Council, contract with other jurisdictions, and receive and spend gift funds and other revenues. Members: David Van Dusseldorp, President Thomas Dean Katherine Gloer William Korf Linzee K. McCray Linda Prybil (County Representative) Pat Schnack Tom Suter Jim Swaim STAFF: Librarians: 14.83 F.T.E. Other Permanent Staff: 28.8 F.T.E. Hourly Pay: 18.5 F.T.E. 370 Volunteers: 4.5 F.T.E. CARDHOLDERS: 65,371 COLLECTIONS: Circulating Books: 175,360 Circulating Non-print Materials: 39,984 Print and Electronic Reference Book: 9,625 Periodicals and Newspapers: 474 current subscriptions Total collection size: 225,443 ANNUAL USERSHIP FIGURES: Circulation: 1,366,637 Visits to the Library: 632,196 Information Requests: 86,831 Library Program Attendance: 37,637 Meeting Room Use: 1,095 non-library meetings ANNUAL EXPENDITURES: Income Sources: City: 80.4% County: 7.1% Federal and State: 1.6% Other Revenues: 10.9% $4.23 million Expenditures for Library Materials: $499,525 PHYSICAL FACILITIES: 81,276 sq. ft. building includes 5 meeting rooms (one an ICN facility) SUPPORT GROUP: Iowa City Public Library Friends Foundation: 730 contributors WEB PAGE: www. icpl.org (These figures are for the last complete fiscal year, July 1, 2004 through June 30, 2005.) 45 Materials Added Report FY05 Cumulative ADULT MATERIALS New Added Total % Net Collection Collection Titles Copies Added Gifts WD %Gifts % New Growth FY04 FY05 FICTION 2716 2073 4789 151 3424 3.2 56.7 3.8 34262 35627 TOTAL NONFICTION 6497 3136 9633 191 5053 2.0 67.4 5.4 79852 84432 Nonfiction 6319 2283 8602 164 4365 1.9 73.5 5.6 71304 75541 Reference 178 853 1031 27 688 2.6 17.3 3.9 8548 8891 MAGAZINES 17 2 3.4 425 440 UNCATALOGED 709 19 1163 2.7 0.1 -9.3 5313 4859 TOTAL PRINT 9214 5829 15148 361 9642 2.4 60.8 4.4 119852 125358 TOTAL AUDIO 1607 442 2049 454 1355 22.2 78.4 4.0 16508 17202 Music Compact disc 931 333 1264 421 870 33.3 73.7 3.6 10424 10818 Fiction on tape 48 19 67 12 319 17.9 71.6 -13.3 2143 1891 Fiction on disc 291 27 318 20 15 6.3 91.5 38.2 490 793 Audio Nonfiction 337 63 400 1 151 0.3 84.3 6.7 3451 3700 TOTAL VIDEO 1200 685 1885 101 1928 5.4 63.7 -0.3 15249 15206 Video Movie 18 84 102 9 1129 8.8 17.6 -27.8 4722 3695 DVD Movie 523 334 857 76 270 8.9 61.0 20.6 2263 2850 Video Nonfiction 56 18 74 3 501 4.1 75.7 -6.4 7071 6644 DVD Nonfiction 581 164 745 8 20 1.1 78.0 37.8 1193 1918 Video TV 0 31 31 0 7 * * * 0 * DVD TV 22 54 76 5 1 * * * 0 * ART 45 2 47 0 21 0.0 95.7 5.8 426 452 MULTIMEDIA 1 0 1 0 3 0.0 100.0 -2.4 87 85 ELECTRONIC REFERENCE 54 93 BOOK CLUB KITS 3 2 5 0 2 0.0 60.0 30.0 7 10 · Video and DVDs of television programs were pulled out of the Nonfiction Video collection to create a new TV collection in March 2005. Numbers for existing items in this collection are included in the Video and DVD nonfiction collection numbers. TOTAL AV 2857 1131 3987 555 3313 13.9 71.7 2.0 32331 33006 TOTAL ADULT 12071 6960 19135 916 12955 4.8 63.1 3.9 152183 158364 JUVENILE MATERIALS jEASY 910 1187 2097 50 1833 2.4 43.4 1.3 19386 19650 jREADER 87 349 436 12 212 2.8 20.0 5.4 3944 4168 jFICTION 645 955 1600 273 1046 17.1 40.3 3.4 15766 16320 TOTAL jNONFICTION 1277 423 1700 51 853 3.0 75.1 4.6 17662 18509 jNonfiction 1270 372 1642 51 830 3.1 77.3 4.6 17014 17826 jReference 7 51 58 0 23 0.0 12.1 5.1 648 683 jMAGAZINES 0 0 0.0 34 34 jUNCATALOGED 353 0 639 0.0 0.0 -20.4 1689 1403 TOTAL jPRINT 2919 3267 6186 386 4583 6.2 47.2 2.7 58447 60050 jAUDIO 299 114 413 29 149 7.0 72.4 11.0 2126 2390 jCompact disc 140 77 217 28 63 12.9 64.5 14.8 889 1043 jAudio/Book 26 21 47 0 50 0.0 55.3 -0.8 387 384 jBooks on tape 49 7 56 1 33 1.8 87.5 3.1 712 735 jBooks on disc 84 9 93 0 3 0.0 90.3 39.5 138 228 jVIDEO 90 92 182 48 400 26.4 49.5 -11.6 2099 1881 jDVD 365 134 499 16 80 3.2 73.1 42.2 574 993 jTOYS/GAMES 9 16 25 0 43 0.0 36.0 -7.1 270 252 47 jMULTIMEDIA 59 155 214 0 114 0.0 27.6 14.7 581 681 jStorytime Kit 0 1 1 0 2 0.0 0.0 -1.3 76 75 jPROGRAM COLLECTION 50 28 78 8 0 10.3 64.1 10.3 679 757 TOTAL jAV 872 540 1412 101 788 7.2 61.8 8.9 6405 7029 TOTAL JUVENILE 3791 3807 7598 487 5371 6.4 49.9 3.3 64852 67079 TOTAL ADDED 15862 10767 26733 1403 18326 18.5 208.8 3.7 217035 225443 DETAIL CATALOGED PRINT 12132 8123 20272 728 12423 3.6 59.8 3.8 178299 185408 CATALOGED AV 3729 1671 5399 656 4101 12.2 69.1 3.2 38736 40035 TOTAL CATALOGED 15861 9794 25671 1384 16524 5.4 61.8 3.7 217035 225443 UNCATALOGED 0 974 1062 19 1802 1.8 0.0 -11.8 7002 6262 UNCATALOGED MATERIALS SUBCOLLECTION Adult paperbacks 621 0 1128 2.7 0.1 Foreign language books 88 19 35 21.6 92.0 Pamphlets (not included in cumulative totals) 173 Phone books (not included in cumulative totals) 128 Juvenile paperbacks 353 0 639 0.0 0.0 48 IOWA CITY PUBLIC LIBRARY PERSONNEL RESOURCES FY2001 FY2002 IFY2003 IFY2004 FY2005 Hours Percent Hours Percent IHours Percent IHours Percent Hours Percent HOURS WORKED BY: Permanent staff 90,593 66.5% 92,982 65.7% 91,816 65.0% 92,882 66.9% 93,209 66.5% Temporary staff 37,345 27.4% 38,372 27.1% 38,063 27.0% 35,611 25.6% 35,509 25.3% Total Paid by ICPL 127,938 93.9% 131,354 92.8% 129,879 92.0% 128,492 92.5% 128,718 92.5% Work/Study 398 0.3% 786 0.6% 1,163 0.8% 733 0.5% 1,539 1.1% Special programs 0 0.0% 0 0.0% 0 0.0% 250 0.2% 322 0.2% Grants/Gifts 0 0.0% 125 0.1% 623 0.4% 93 0.1% 0 0.0% Volunteers 7,196 5.3% 8,553 6.0% 8,898 6.3% 8,766 6.3% 8,763 6.3% j Volunteers 701 0.5% 753 0.5% 648 0.5% 533 0.4% 827 0.6% Total Other Sources 8,295 6.1% 10,217 7.2% 11,332 8.0% 10,374 7.5% 11,450 8.2% Total Hours Worked 136,233 100.0% 141,571 100.0% 141,211 100.0% 138,866 100.0% 140,168 100.0% Hours in FTE 65.5 68.1 70.2 65.4 67.4 Total Hours Open 3,248 3,419 3,110 3,107 3,213 Hours worked per 41.9 41.4 45.4 44.7 43.6 Hours Open Number Volunteers 403 392 472 436 370 Hours per Volunteer 19.6 23.7 20.2 21.3 25.9 (Adult and Child) LIBRARY SERVICES: FY05 COMPARED TO FY04 YEAR LAST P'CENT TO DATE YTD CHANGE IN-BUILDING SERVICES: Provide library facilities, materials, equipment A, BUILDING USAGE Total hours open 3~195 3,164 1,0% People into the building (new gate 6/04) 632~ 196 530,860 19,1% Average number per hour 197,9 167,8 17,9% B. MEETING ROOMS Number of non-library meetings 1,095 536 104.3% Estimated attendance 20,246 9,064 123.4% Equipment Set-ups 233 90 158.9% Group Study Room Use 3,830 1,882 103.5% Lobby Use 16 4 300.0% Meeting Rooms Booked at Fic Desk 1,111 478 132.4% Meeting Rooms Self-Booked on-line 421 208 102.4% Meeting Room Turn-Downs 255 156 63.5% C. EQUIPMENT USAGE Photocopies by Public 45,004 42,976 4.7% Pay for Print Copies 56,874 21,214 168.1% % Checkouts by Self-Check 44.6% D. IN-BUILDING USE OF MATERIALS Materials used from open shelves 1,138,864 967,676 17.7% Listening/Viewing Sessions 9,325 4,682 99.2% Children's Multimedia Use 0 3,494 -100.0% LENDING SERVICES: Lend materials for home, school, and office use. A. TOTAL CIRCULATION 1,366,637 1,161,211 17.7% (materials plus equipment; does not include items circulated in-house) Average circulation per hour 428 367 16.5% B. CIRCULATION BY TYPE OF MATERIAL 1,377,713 1,171,493 17.6% (includes mending, lost, bindery, etc) Adult Materials 986,866 837,469 17.8% Children's Materials 390,337 332,652 17.3% Percent Children's 28.3% 28.4% -0.2% 51 LIBRARY SERVICES: FY05 COMPARED TO FY04 YEAR LAST P'CENT TO DATE YTD CHANGE Non-Print 597,648 516,761 15.7% Percent Non-print 43.4% 44.1% -1.7% Equipment loans 680 359 89.4% U ndefi n ed 2,506 1,372 82.7 % C. CIRCULATION BY RESIDENCE OF USER 1,366,382 1,162,702 17.5% (does not include mending, lost, etc) Iowa City 1,046,028 900,542 16.2% Johnson County (rural) 104,329 87,308 19.5% Johnson Co as % of all 7.6% 7.5% 1.7% C o ralvi I le/R eci p roca I 90,923 67,498 34.7 % Other Reciprocal 114,748 96,413 19.0% Total Reciprocal 205,671 163,911 25.5% Reciprocal as % of all 15.0% 14.1% 6.6% Fee Cards 10,424 10,288 1.3% Undefined -70 653 0.0% D. INTERLIBRARY LIBRARY LOANS Loaned to other libraries 724 776 -6.7% Percent of requests filled 43.1% 41.4% 4.2% Borrowed from other libraries 1,283 1,030 24.6% Percent of requests filled 92.0% 91.7% 0.3% Books/Periodicals borrowed 1,139 922 23.5% AV/Films borrowed 114 76 50.0% Photocopy borrow requests filled 30 32 -6.3% E. RESERVES PLACED - Materials 63,714 48,270 32.0% Equipment reservations (Fiction Desk) 613 415 47.7% INFORMATION SERVICES: Furnish information, reader advisory and reference assistance. A. QUESTIONS ANSWERED 86,831 72,717 19.4% REFERENCE DESK- TOTAL 44,219 41,915 5.5% In person 32,709 28,461 14.9% Telephone 10,250 11,808 -13.2% Community 128 288 -55.6% Jail Questions 125 260 -51.9% Homebou nd 231 163 41.7% 52 LIBRARY SERVICES: FY05 COMPARED TO FY04 YEAR LAST P'CENT TO DATE YTD CHANGE Email 759 539 40.8% Answers sent by fax 17 15 13.3% FICTION DESK- TOTAL 21,380 16,917 26.4% In-Person 14,846 11,039 34.5% Telephone 4,748 3,943 20.4% Community 18 20 -10.0% Jail Questions 987 1,003 -1.6% Homebound 682 907 -24.8% E- mail 99 5 1880.0% CHILDREN'S DESK - TOTAL 21,115 13,489 56.5% In person 19,220 11,525 66.8% Telephone 1,431 1,448 - 1.2 % Request to pull books (Community) 447 505 -11.5% Email 17 11 54.5% B. ELECTRONIC ACCESS SERVICES IN-HOUSE COMPUTER SERVICES Pharos Internet 112,662 40,542 177.9% Wireless Internet 10,147 Total In-House Computer Use 122,809 40,542 202.9% ELECTRONIC RESOURCES SERVICES Library Website Remote Access (www. icpl.org) # Hits for Home Page 216,988 162,975 33.1% # Successful Hits for Entire Site 8,854,819 6,658,931 33.0% # User Sessions 581,412 288,638 101.4% CATALOG ACCESS In-House 417,938 0.0% Remote (Web OPAC, Telnet, Z39.50) 1,194,682 0.0% Total Catalog Access 1,612,620 364,525 342.4% Total In-House Access (In-House + Catalog) 540,747 0.0% Total Remote Access (Elect + Catalog remote) 1,776,094 0.0% % In-House 30.4% SUBSCRIPTION DATABASES ACCESSED 53 LIBRARY SERVICES: FY05 COMPARED TO FY04 YEAR LAST P'CENT TO DATE YTD CHANGE Total In-House (1st Q includes Remote) 8,648 0.0% Total Remote 63,435 0.0% TOTAL 77,085 0.0% CATALOG SERVICES Best Seller Lists In house 6,603 3,938 67.7% Remote 5,022 3,685 36.3% New Lists In house 6,408 4,648 37.9% Remote 11,427 9,317 22.6% Maps In house 22,561 18,062 24.9% Remote 8,803 6,534 34.7% D. TOTAL TELEPHONE CALLS RECEIVED 22,793 17,595 29.5% E. PAMPHLETS DISTRIBUTED 32,380 19,365 67.2% FROM LOBBY RACKS F. STATE AND FEDERAL INCOME TAX FORMS DISTRIBUTED 36,074 35,745 0.9% G. ASSOCIATIONS FILE SOLD 3 6 -50.0% ALERTING SERVICES: Promote awareness of the Library and use of its resources. A. PUBLICATIONS Number of publications printed 203 125 62.4% Copies printed for public distribution 75,278 57,253 31.5% B. NEWSPAPER ITEMS CLIPPED 46 24 91.7% C. DISPLAYS 75 19 294.7% Library 62 17 264.7% Other Groups 12 0 0.0% Off-site locations 1 2 -50.0% D. SPEECHES, RADIO/TV APPEARANCES 56 40 40.0% 54 LIBRARY SERVICES: FY05 COMPARED TO FY04 YEAR LAST P'CENT TO DATE YTD CHANGE E. THE LIBRARY CHANNEL Messages 476 405 17.5% Total ICPL Productions 147 95 54.7% Programs Cablecast 7,072 7,067 0.1% OUTREACH SERVICES: Provide library service to people who cannot get to the library building. A. HOMEBOUND SERVICE Packages sent 2,856 2,723 4.9% Items Loaned 3,728 4,261 -12.5% Registered Homebound Users 134 113 18.6% Note: Packages counted differently in 'FY04 B. JAIL SERVICE People served 1,678 1,667 0.7% Items loaned 4,762 4,745 0.4% C. DEPOSIT COLLECTIONS Locations 21 19 10.5% Items loaned 1,320 1,192 10.7% Items added to perm collections 2,765 2,069 33.6% D. REMOTE BOOKDROP USE Remote as Percent of All Items Checked in 14.3% 20.6% -30.5% Does not include renewals or in-house E. ITEMS RENEWED BY AUTOMATED PHONE 21,342 20,141 6.0% Items renewed through catalog 109,621 77,268 41.9% F. HOLDS NOTIFIED BY AUTOMATED PHONE 11,792 9,586 23.0% GROUP AND COMMUNITY SERVICES: Provide library service to groups, agencies, and organizations A. ADULT PROGRAMS (1st Q & LYTD include YA) Library Number 70 38 84.2% Attendance 3,025 1,902 59.0% Outreach Number 2 3 -33.3% Attendance 3,500 3,350 4.5% 55 LIBRARY SERVICES: FY05 COMPARED TO FY04 YEAR LAST P'CENT TO DATE YTD CHANGE B. YOUNG ADULT PROGRAMS Library Number 38 0 0.0% Attendance 1,040 0 0.0% Outreach Number 0 0 0.0% Attendance 0 0 0.0% C. CHILDREN'S PROGRAMS Library Number 314 281 11.7% Attendance 24,055 16,106 49.4% Outreach Number 123 106 16.0% Attendance 4,987 3,557 40.2% D. LIBRARY TOURS AND CLASSES (includes new building tours) Number 117 119 -1.7% Attendance 1,030 804 28.1% E. CONSULTING FOR AREA GROUPS 12 8 50.0% CONTROL SERVICES: Maintain library resources through registration of borrowers, overdue notices, training in use of equipment and control of valuable materials. A. LIBRARY CARDS ISSUED 9,043 6,949 30.1% Iowa City 6,643 5,157 28.8% Percent Iowa City 73.5% 74.2% -1.0% Johnson County 425 325 30.8% Percent Johnson County 4.7% 4.7% 0.5% Coralvi lie 801 558 43.5 % Cedar Rapids 111 56 98.2% Other Open Access 989 768 28.8% Total Open Access 1,901 1,382 37.6% Percent Open Access 21.0% 19.9% 5.7% Fee Cards 74 85 -12.9% Total Fee Cards in Force 91 93 -2.2% 56 LIBRARY SERVICES: FY05 COMPARED TO FY04 YEAR LAST P'CENT TO DATE YTD CHANGE Percent to U of I Students 31.9% 33.1% -3.4% B. TOTAL REGISTERED BORROWERS 65,371 64,820 0.9% # Homebound Users Registered 134 C. OVERDUE NOTICES Number sent by Mail 7,407 7,505 -1.3% Number sent by E-mail 8,786 7,784 12.9% Total notices sent (mail or e-mail) 16,193 15,289 5.9% First notices as % of total circulation 1.2% 1.3% -10.0% Items searched 2,042 3087 -33.9% to verify claim of return D. FINES COLLECTED $201,009 $163,504 22.9% Note: Library closed May 31 to June 11, 2004 for move to permanent quarters 57 FY05 CIRCULATION BY TYPE AND FORMAT CATEGORY YEAR PERCENT LAST PERCENT PERCENT TO DATE OF TOTAL YTD OF TOTAL CHANGE ADULT MATERIALS General fic/fic express/Western 105.866 10 7% 88.358 10.6% 19 8% Mystery 37.693 3 8% 33.784 4.0% 11 6% Science fiction 18,748 1 9% 16,515 2.0% 13 5% Young adult fiction 19,367 2 0% 15,343 1.8% 26 2% Large print 11 748 1 2% 9,673 1.2% 21 5% Foreign language books 2,487 0 3% 2 609 0.3% -4 7% Easy reading for adults 382 0 0% 322 0.0% 18 6% Book Club Kits (10 items) 26 27 TOTAL FICTION 196,317 19.9% 166,631 19.9% 17.8% 000 - General/Computers 7,010 0.7% 5,385 0.6% 30.2% 100 - Psych/Philosophy 11,049 1.1% 9,318 1.1% 18.6% 200 - Religion 11 214 1 1% 8,897 1.1% 26 0% 300 -Social Sciences 32 114 3 3% 24.154 2.9% 33 0% 400 - Language 3,833 0 4% 2 870 0.3% 33 6% 500 - Science 10,779 1 1% 9,126 1.1% 18 1% 600-Applied Technology 65.683 6 7% 54.685 6.5% 20 1% 700 -Art & Recreation 82.872 8 4% 66.062 7.9% 25 4% 800 - Literature 13,573 1 4% 10,661 1.3% 27 3% 900 - History & Travel 27,631 2 8% 24.230 2.9% 14 0% Biography 7,960 0 8% 8,242 1.0% -3 4% TOTAL NF: ADULT & JA 273,718 27.7% 223,630 26.7% 22.4% Paperbacks, comics 19,200 1.9% 12,408 1.5% 54.7% Magazines 12,593 1.3% 11,454 1.4% 9.9% Pamphlets, Maps, Annuals 77 0.0% 64 0.0% 20.3% Local and State docs 21 0.0% 29 0.0% -27.6% TOTAL MISC 31,891 3.2% 23,955 2.9% 33.1% TOTAL ADULT PRINT 50'1,926 50.9% 4'14,216 49.5% 2'1.2% Art/Photographs 1 793 0 2% 1 851 0.2% -3 1% Video (Movies/TV) 99.051 10 0% 123,286 14.7% -19 7% DVD (Movies/TV) 133.228 13 5% 78,481 9.4% 69 8% Compact disc (music) 129,070 13 1% 118,085 14.1% 9 3% Classed Aud Cassette/CDs 22.160 2 2% 16,363 2.0% 35 4% Fiction on Tape 23,555 2 4% 26.596 3.2% -11 4% Fiction on Disc 14,257 1 4% 8,187 1.0% 74 1% N-F Video 35.545 3 6% 36 110 4.3% -1 6% 59 FY05 CIRCULATION BY TYPE AND FORMAT CATEGORY YEAR PERCENT LAST PERCENT PERCENT TO DATE OF TOTAL YTD OF TOTAL CHANGE N-F DVD 25,726 2.6% 10,655 1.3% 141.4% Adult Multimedia 163 0.0% 3,044 0.4% -94.6% TOTAL NONPRINT 484,548 49.1% 422,658 50.5% 14.6% TOTAL AV EQUIPMENT 392 0.0% 359 0.0% 9.2% TOTAL ADULT CIRCULATION 986,866 100.0% 837,233 100.0% 17.9% CHILDREN'S MATERIALS Fiction 54,514 14 0% 45.724 13.7% 19 2% Picture: Board, Easy, Caldecott 118,538 30 4% 98.678 29.7% 20 1% Readers 26,521 6 8% 24.988 7.5% 6 1% Non-fiction & Biography 61 282 15 7% 51 058 15.3% 20 0% Paperbacks 6,590 1 7% 9,052 2.7% -27 2% Magazines/pamphlets 1 888 0 5% 1 879 0.6% 0 5% Holiday 5,058 1 3% 4,886 1.5% 3 5% Parent/Teacher Center 2,846 0 7% 2,282 0.7% 24 7% TOTAL CHILDREN'S PRINT 277,237 71.0% 238,547 71.7% 16.2% Storytime Kits 494 0.1% 449 0.1% 10.0% Games & Toys 3,675 0.9% 2,567 0.8% 43.2% Books on Tape 4,339 1.1% 4,205 1.3% 3.2% Books on Disc 3,112 0.8% 1,380 0.4% 125.5% Classed Audio Cass/Dewey 189 0.0% 206 0.1% -8.3% 400s Audio Cassette Books 4,085 1.0% 4,274 1.3% -4.4% Video/DVD 77,864 19.9% 64,566 19.4% 20.6% Children's Multimedia 9,893 2.5% 8,306 2.5% 19.1% jMusic: CD, Tape 9,449 2.4% 8,150 2.5% 15.9% TOTAL CHILDREN'S 113,100 29.0% 94,103 28.3% 20.2% NONPRINT TOTAL CHILDREN'S 390,337 100.0% 332,650 100.0% 17.3% ALL CIRCULATION BY TYPE/FORMAT All Fiction 250,831 18 2% 212 355 18.1% 18 1% All Non-fiction and Biography 335.000 24 3% 274 688 23.4% 22 0% Picture books & Readers 145,059 10 5% 123,666 10.6% 17 3% Paperbacks & Comics 25,790 1 9% 21 460 1.8% 20 2% Magazines 14,481 1 1% 13,333 1.1% 8 6% Pamphlets/Reference & Misc. 8,002 0 6% 7,261 0.6% 10 2% TOTAL PRINT 779,163 56.5% 652,763 55.7% 19.4% 6O FY05 CIRCULATION BY TYPE AND FORMAT CATEGORY YEAR PERCENT LAST PERCENT PERCENT TO DATE OF TOTAL YTD OF TOTAL CHANGE Toys 3,675 0 3% 2 567 0.2% 43 2% Art 1 793 0 1% 1 851 0.2% -3 1% Video & DVD (F & NF) 371,414 26 9% 313,098 26.7% 18 6% Audio recordings (Music) 138.519 10 0% 126,235 10.8% 9 7% Books on tape and CD (F & NF) 49.348 3 6% 44,642 3.8% 10 5% Classed nonprint- other 22.349 1 6% 16,569 1.4% 34 9% Multimedia 10,056 0 7% 11 350 1.0% -11 4% Misc NP: camera, stow kit 494 0 0% 449 0.0% 10 0% TOTAL NONPRINT 597,648 43.4% 516,761 44.1% 15.7% TOTAL AV EQUIPMENT 392 0.0% 359 0.0% 9.2% TOTAL UNDEFINED 1,390 0.1% 1,640 0.1% -15.2% TOTAL ADULT MATERIALS 986,866 71.6% 837,233 71.5% 17.9% TOTAL CHILDREN'S MATERI- 390,337 28.3% 332,650 28.4% 17.3% ALS GRAND TOTAL 1,378,593 100.0% 1,171,523 100.0% 17.7% 61 IOWA CITY PUBLIC LIBRARY CARD HOLDERS BY PLACE OF RESIDENCE July l, 2005 PLACE NUMBER TOTAL PERCENT' OF CARDS OF TOTAL IOWA CITY ................................................................................................................................... ..4..7..,...2...9...3.' ................................. ..7...3..:.!...o./..o.. Residents 46,857 Homebound 119 Institutions 44 Temporary 273 RURAL JOHNSON COUNTY ...................................................................................................................................... ..4..,...9...4...7.. .................................... !:2..°./..o.. Residents 4,930 Homcbound 1:5 Institutions 2 FEE CARDS 293 0.5% This number represents cards for 91f~/~jif~jj ....................................................................................................................................................................................... Hills 58 University Heights 235 JOHNSON COUNTY RECIPROCAL ...................................................................................................................................... ..6..:.7_!..8.. .................................. J...0.:..4...o./..o.. Coralvill¢ 4,897 Lone Tree 251 North Liberty 1,059 Oxford 100 Solon 274 Tiffin (was OA until 2004) 137 OTHER RECIPROCAL ...................................................................................................................................... ..5..,..4...0..?. .................................... ..8..:..4...05.. TOTAL CARDS 64,660 100.0% Rural Johnson County Johnson County 7.3% Re;i. gr~cal ~~ Other Reciprocal ~'. [:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:!:!:i:.k Fe;.4Cao/jds J ilili" !! i i!i ili ~ == ?= = == ?= = = = = ?= ?= ?= ?= ?= ?= ?= = == ?= ?= ?= ?= ?= ?= ?= = = ' ~ 74.2% Cardholders by Place of ResidenceI July 2005 63 Meeting Room Use FY2005 List is not comprehensive AFSCME Dollars for Scholars AJ and Friends Dreamwell Theatre Alliance of Families for Children's Mental Health DVIP - Domestic Violence Intervention Program Alpha Kappa Alpha Earth Spirit group Altrusa Club of Iowa City Eastern Iowa Doula Association American Association of University Women Eastern Iowa Peace Alliance American Federation of Teachers EastLight Press Americans for Space Access Education for Development Amnesty International Electing Progressive Women Angel Fun Englert Civic Theater ARC of Johnson County Environmental Advocates Area 36 Toastmasters Environmental Club Art of Living Foundation Essay Writing Group Arts Share Evert Conner Center Association of New Peaceful Islamic Ideology FAIR! Balabihar Family Network Benton Manor Homeowners Association Friends of Fishtale Bibliographic Center for Research Friends of Historic Preservation Big Brothers Big Sisters Johnson County Friends of International Students Bikes not Bombs Garden for Eden-Flash Meet-Up.com Book Club Gay Lesbian Bisexual Transgender Boy Scouts FOS German Interest Group of Iowa City Genealogy Broken Camera Group Society CAFE Johnson County GIN Global Issues Network Call to Action Girl Scouts of the Mississippi Valley Cat's Dreams Global Issues Network Center for Human Rights Grant Wood American Business Women's Center on Aging Association Central Iowa Women's Caucus for the Arts Greater Iowa Reef Society Challenging Corporate Power HACAP Head Start- Iowa City Family CHILD - Children Helping Innocent Laborers Resource Center Democratically Hancher Auditorium Children's Home Society & Family Services Hawkeye Chapter of Iowa Civil Liberties Union Church of Jesus Christ of Latter Day Saints Horace Mann PTO Citizens for Public Power IARMAC -International Academy for Russian Music Citizen's Group Arts & Culture City Circle Acting Company CAN Education Foundation CIVIC -Young Political Leaders from India owa Communications Network and Pakistan DPH Civic Engagement Group FA First Home Conventional Underwriting Clean Air For Everyone Johnson County mmigrant Rights Network Community Mental Health Center nter Varsity Christian Fellowship Community Television Group nternational Women's Foundation Congressman Jim Leach's Office nternational Writing Program Connections GLBT Forum owa Architecture Foundation Crime Victims Advisory Committee owa Association of Municipal Utilities Crisis Center owa Association of School Librarians Cub Scout 210 Den 11 owa Bicycle Coalition Culture Shock owa Board of Nursing Daisy Troop #614, GSA owa Branch of the Ehlers-Danlos National Deaf Support Group Foundation Disclosure Project Iowa Center for the Book Dissertation Group Iowa City Alliance Soccer Club Distance Running Network Iowa City Area Chamber of Commerce 65 Groups Using ICPL Meeting Rooms FY2005 owa City Area Development Group Johnson County Choice Action Team owa City Area NOW Chapter Johnson County Coalition Against Domestic owa City Astronomy Club Violence owa City Bead Guild Johnson County Community Network owa City Bi Group Johnson County Conservation Board owa City Community School District Johnson County Democrats owa City Community Theatre Johnson County Early Defibrillator Task Force owa City Genealogical Society Johnson County Empowerment owa City Homebirth Meetup Johnson County Green Party owa City Housing Authority Johnson County Heritage Trust owa City Human Rights Commission Johnson County Humane Society owa City Impeach Bush Meetup Johnson County Local Homeless Coordinating owa City Independent Piano Teachers Board owa City Integral Group Johnson County Public Health owa City International Documentary Festival Juvenile Diabetes Foundation owa City Kickers Soccer Club KCCK owa City Learning Foundation Ken Wilbur Group owa City Linux User's Group Kerry for President owa City Local Food Association Kevin Owens for Supervisor owa City Media Reform Kim Study Group owa City Microcinema Kirkwood Community College owa City Parkinson's Support Group Kiwanis Club owa City Police Department Law Health Policy & Disability Center owa City Pride Lawyers for Justice owa City Recruitment Alternatives League of Women Voters owa City Road Races Legal Support Professionals of Johnson County owa City Scrabble Club Leukemia and Lymphoma Society owa City Slammers LIFE Skills, Inc. owa City Telecommunications Commission LIUNA owa City Transcendental Meditation Program Local Chapter of War No More owa Civil Rights Commission Maitri Yoga Education Fund owa Coalition for Peace and Justice in the Mark Twain Elementary School Middle East Marshall Islands Group owa Commission on the Status of Women Mayor's Youth Empowerment Program owa Department of Education Media Management Class owa DHS Media Reform Iowa City owa Digital Filmmaker's Guild Meetup.com owa Policy Project Metro Mix Chorus of Sweet Adelines International owa Search and Rescue Middle East Study Group owa Soccer Club Mid-western Christian Book Fair owa Socialist Party Mindbridge Foundation owa State Miss Johnson County Scholarship Program owa United Nations Association MOMS Club, International owa Valley Habitat for Humanity Morningside College owa Women's Foundation Mother Daughter Book Club owans for Peace Move On PAC PTV NARAL Pro-Choice Iowa ssues Study Group National Federation of the Blind -Old Capitol talian Club Chapter James Gang/the 10,000 Hours Show National Labor Relations Board Japanese School National Novel Writing Month Group Jay Page Piano Studio Neighborhood Centers JC DogPAC New Kadampa Tradition JDRF (Juvenile Diabetes) NN Book Club JEL Office of Neighborhood Services Johnson County Auditor's Office Office of Senator Harkin 66 Groups Using ICPL Meeting Rooms FY2005 Old Capitol Doll Club of Iowa UI Computer Science Dept One Community One Book UI Dental School Open World/University of Iowa International UI Environmental Coalition Writers' Program UI Leisure Studies Program Parents Group UI Museum of Natural History Pathwork of Iowa UI Nonfiction Writing Program PEO UI WSUI/KSUI Public Radio People for Justice in Palestine Under hyped, com Physicians for Social Responsibility United States Peace Corps Pilot Club Urban and Regional Planning Dept Planning & Zoning Commission V.A. Audiology and Speech Department Practical Farmers of Iowa Vector Prairie State Mushroom Club VIISA Project Green Visiting Nurse Association Project Our House VITA- Volunteer Income Tax Assistance Public Access Television Viturbo University Public Libraries of Johnson County Volunteer Administrators Network Rapid Response Iowa War Resistors League of Iowa City READ a million Minutes Willowwind School Reed College Women's Resource and Action Center Rotary WRL lC Rotoract WSUI/KSUI Advisory Board Run for the Schools Race Yale University Scattered Site Housing Taskforce UI Year of Arts and Humanities: Young School for the Performing Arts Footliters Scott Blvd. Home Owner's Association Youth Leadership Program Service Marketing Group Shelter House Shimek Elementary Cub Scouts Sigma Pi Southeastern Library Service Area Special Libraries Association -Iowa Chapter St. Raphael Orthodox Church Standing By Words Center State Historical Society of Iowa State Library of Iowa State of Iowa Stop Wal-Mart Student Disability Service Students International Meditation Society Study group Tau Psi Omega Team Paul Timber Trails Homeowners' Association Annual Meeting Transitions Tungaeyoo Study Group U. E. Local 893 UAY UI Anti-war Coalition Patients Voice Project UI Asthma Center UI Center for Human Rights UI Center for Human Rights UI College of Medicine AMA Chapter UI College of Nursing 67 IOWA CITY PUBLIC LIBRARY FISCAL YEAR 2005 RECEIPTS AND EXPENDITURES REPLACEMENT/ ob CITY LIBRARY BOARD CONTROLLED FUNDS RESERVE FUNDS r,.o SOURCE/ Operating RRO Enterprise Lost & Open Direct NLM Gifts & Dev Office Jail Total Percent AV Computer ACCOUNT Budge! Contracl Fund Damaged Access State Aid Grant Bequests Salaries Fund of Equipment Replacemt 442110 to 442610 442620 442630 44264~ 442650 442660 44810 to 600270 5353.0 Total 442680 442670 442500 442700 BEGINNING BALANCE $1,212 $8,337 $13,462 $80,881 $31,334 -$653 $61,452 $331 $10,247 $206,585 $31,054 $65,151 RECEIPTS TAX DOLLARS CITY $3,399,736 $0 $0 $0 $0 $0 $0 $0 $0 $0 $3,399736 80.4% $16,211 $35,807 COUNTY $298,802 $0 $0 $0 $0 $0 $0 $0 $0 $0 $298802 7.1% STATE/FEDERAL $0 $0 $0 $46,244 $18,778 $664 $0 $0 $0 $65 686 1.6% FINES/FEES $217,613 $0 $0 $0 $0 $0 $0 $0 $0 $0 $217 613 5.1% SALES $3,145 $0 $13,466 $0 $1,533 $0 $0 $0 $0 $0 $18 144 0.4% $2,000 $4,000 INTEREST $0 $2,490 $0 $0 $0 $0 $0 $1,076 $0 $0 $3 566 0.1% GIFTS AND ENDOWMENT $0 $0 $0 $0 $0 $0 $84,091 $61,079 $0 $145170 3.4% MISC $0 $0 $0 $18,327 $3,000 $0 $0 $3,776 $0 $0 $25103 0.6% TRANSFERS IN $52,823$050 $0 $0 $050 $050 $0 $600 $0 $0 $53,42350 0.0%1'3% ~OTAL $3,972,119 $2,490 $13,466 $18,327 $50,777 $18,778 $664 $89,543 $61,079 $0 $4,227,243 100.0% $18,211 $39,807 EXPENDITURES PERSONNEL $34,878 $0 $0 $0 $61 008 $0 $3,039 $2,943,483 $0 $0 $0 , ,369 72.7% SERVIcEsCOMMODITIES& $103,109 $0 $0 $0 $285 $599 $0 $9,002 $0 $0 $112 995 2.7% CHARGES $389,021 $0 $3,002 $4,075 $0 $15,100 $0 $2,925 $0 $0 $414 123 9.9% CAPITAL OUTLAY RFID TAGS $26,439 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0.0% LIBRARyBLDG/FURN/EQUIP $23,636 $0 $0 $0 $0 $5,520 $0 $2,500 $0 $0 $31 656 0.8% $5,001 $8,648 MATERIALS $429,684 $0 $0 $0 $0 $82 $69,762 $0 $1,972 $501 500 12.0% TRANSFERS OUT $56,747 $600 $0 $0 $0 $0 $0 $0 $0 $0 $57 347 1.4% HTOTAL $3,972,119 $600 $3,002 $4,075 $35,163 $21,219 $82 $84,189 $61,008 $1,972 $4,183,429 100.0% $5,001 $8,648 [lENDING BALANCE $0] $3~$~~,102 $18,801 $27,714~~~[ $66,806J[ $402 $~~~,275 $250,399~ [ $44,264 $96,310] Notes to FY2005 RECEIPTS & EXPENDITURES BY FUND '1000.0 - Operating Budget- City tax dollars as receipts are computed by subtracting all other receipts from total expenditures. The balance equals tax dollars to support the library. The library levy is included. County tax dollars reflect the County's payment for service to rural residents. Transfers in funds come from cable TV franchise fee which supports some Library Channel related costs. '10011442610 - Regional Reference Office - Due to City accounting system changes, all interest income for "special" accounts (442610-442660) is deposited in this account. 1001/442620 - Enterprise Fund - Revenue is up due to increased printing income and miscellaneous sales of new book bags and other grand opening items. '10011442630 - Lost & Damaged - Fees to the collection agency for retrieving long overdue fines and fees are paid from this account. '100'1/442640 - Open Access - This is a state program that reimburses reciprocal borrowing. Income is earned one year and spent the next. Ongo- ing staff expenses for .75 FTE are paid for from these funds and special projects approved by the Library Board. '10011442650 - Direct State Aid - State funds for direct state aid are spent on special projects approved by the Library Board. 1001/442660 - NLM Grant- Federal funds received and spent as part of a National Library of Medicine grant for consumer health education efforts. This is the last year for this account. '1002- Gifts & Bequests- Reimbursable expenses, miscellaneous gifts, income from a trust, and the Foundation's annual fund gift are deposited in these accounts, and allocated by the Board. '10021600270 - Development Office Salaries - Friends Foundation funds allocated to personnel expenses of the Development Office are depos- ited here. A full time Development Director was hired in the fall. 1000/000000 - Jail Fund - Carrying over a significant balance, we did not request additional funds from the County this year. All purchases are for materials for the jail, primarily, for newspapers and magazines for each cell block. '10001442680 -AV Equipment Replacement Fund - Modest activity in FY05 due to new building items. '1000/442670 - Computer Reserve Fund - This fund allows for replacement of outdated or damaged computers, peripherals or software to main- tain the equipment required to provide library services. IOWA CITY PUBLIC LIBRARY EXPENDITURES FOR LIBRARY MATERIALS ,- FIVE YEARS (FY2001-FY2005) FISCAL YEAR 2001 FISCAL YEAR 2002 FISCAL YEAR 2003 FISCAL YEAR 2004 FISCAL YEAR 2005 SPENT I P~CENT SPENT i P'CENT SPENT I P'CENT SPENT I P'CENT SPENT ! P'CENT __. ADULT PRINT Boo)ks 191,270 41.3% 180,105 37.0~ 180,114 37.7% 193,690 38.0% 1151,241 36.3% St. Orders 42,140 9.1% 51,217 10.5°{ 51,198 10.7% 46,805 9.2% 52.502 10.5% Serials 45,618 9.8% 50,551 10.4°/; 49,079 10.3% 57.307 11.2% 55.813 11.2% TOTAL 279,028 60.2% 281,873 57.9% 280,391 58.6% 297,802 58.4% 289,556 58.0% Adult Electronic Reference 17,324 3.7% 37,286 7.7% 43,460 9.1% 41,177 8.1% 45,769 9.2% ADULT AUDIOVISUAL Music CO's 19,633 4.2% 15,811 3.2% 13,170 2.8%i 11,063 2.2% 11,670 2.3% Fiction on Tape/CD 14,215 3.1% 23,41 t 4.8% 19,742 4.1% 21,537 4.2% 20,533 4.1% Movies (Vid eolDVD) 31,932 6_9% 19,505 4.0% 12,896 2.7% 16,578 3.3% 13,843 2.8% Art 4,330 0.9% 4,499 0.9% 2,275 0.5% 4,357 0.9% 4,499 0.9% Mui~.imedia 6,187 1.3% 4,324 0.9% 3,213 0.7% 0 0.0% 0 0.0% Nonfiction Audio 6,027 1.3% 6,876 ~,4% 9,505 2.0% 13,104 2.6% 14,807 3.0% No n-Fic Videof DVD 12,574 2.7% 17,195 3.5% 18,225 3.8% 22,596 4.4% 17,510 3.5% TOTAL 94,898 2 D. 5% 91,621 18.8% 79,026 16_5 % 89.,235 17.5% 82,862 16'~6 % TOTAL ADULT 391,250 84.5% 410,780 84.3% 402.,877 84.3% 428,214 84.0% 418,187 83.7% CHILDREN'S PRINT Books 53,413 11.5% 51,867 10.6% 54,096 11.3% 56,113 11.0% 54,013 10.8% St. Orders & Sedals Standing Orders 2,107 0.5% 2,783 0.6% 2,843 0.6% 3,063 0_6% 3,143 0.6% Sedats 785 0.2% 823 0.2% 759 0.2% 918 0.2% 948 0.2% TOTAL ._5...6_:.3...0.5. ..... 1_ 2_._2..'Y_0 55,473 11.4% _...5..7,698 12.1%~ 60,094 11.8% .58,104 11.6%' Children's Electronic Reference 1,808 0.4% ._ 1,884 0.4% 1,884 0.4% 1,978 0.4% __ CHILDREN'S AUDIOVISUAL Music 2,295 0.5% 1,840 0.4%' 963 0.2% 1,557 0.3% 2,029 0.4% .Spoken Word 2,352 0.5% 2,999 0.6% 3,219 0.7% 4,501 0.9% 3,696 0.7% . Vi d eot DVD 4,616 1.0 % 7, §79 1.6% 7,081 1.5 % 7,944 1.6 % 9,536 1.9% Toys & Book/Cassette 2,228 0.5% 2,194 0.5% 1,639 0.3% 1,762 0.3% 1,322 0.3% Multimedia 4,239 0.9% 4,397 0.9% 2,820 0.6% 3,686 0.7% 4,673 0.9% 0.0% TOTAL 15,730 3.4% 19,109 3.9% 15,722 3.3% 19,450 3.8% 21,256 4.3% TOTAL CHI LDREN'S 72,035 15.5% 76,390 15.7% 75,304 15.7% 81,428 16.0% I)1 ~338 16.3% OPERATING :BUDGET 374,424 80.8% 398,988 8 ! ~m 420,713 88.0%, 415,692 81.6% 429,684 86,0% ENDOWMENT and Gl FTS'" 77 r330 16.7% 77,962 16.0% 57.434 12,0%' 83,450 16,4% 69,761 14,0% Special Funds 11,531 "* 2,5_% 10,225 '* 2.1% 0 ** 0.0%i 10.500 *'* 2.1% ' 82 .... 0.0% GRAND TOTAL :$463,285 100% $487,170 "100% $478,181 10D% $509..642 100% $499,525 'i00% ** Enrich Iowa '*"L&D for Opening Day + NLM **"*N L U [::,.~,~,~: IDimctor. An.n. uat Report. NB #I G;~data~ad~ninoll~usan~al~dalExpand2OO5xls,zls ICPL FRIENDS FOUNDATION FUNDRAISING SUMMARY Total Total Total Total Cumlative 1983-1993 1994-2003 2004 2005 Total Annual Fund Cash $ 372,907 $ 776.155 $ 111,117 $ 109.534 $ 1,369.712 Designated $ 17,672 $ t7,672 In-Kind $ 4,724 $ 4,724 · SUBTOTAL $ 395,303 $ 776,155 $ 1'!1,1'17 $ t09,534 $ 1,392.108 Book End Committee Memberships $ 106,607 $ 106,607 Used Book Sales $ 94,354 $ 123.053 $ 23,833 $ 28,772 $ 270.012 SUBTOTAL $ 200,961 $ 123,053 $ 23,833 $ 28,772 $' 376,619 Permanent Humanities Endowment $ 468,249 $ 131,067 $ 25 $ ' 599,341 Unrestricted Funds Fund for Library Excellence $ 220,353 $ 59,527 $ 100 $ 150 $ 280,130 Free Public Library $ 101,156 $ 12,133 $ 90 $ - $ 113,379 NewsomeNVestgate $ 14,918 $ 10,487 $ 90 $ - $ 25,495 Subtotal Unrestricted Funds $ 336,427 $ 82,147 $ 280 $ 150 $ 4~9,004 Restricted Funds Fund for Library Collections $ 13,648 $ 1.750 $ 15.398 Eggers Staff Development Fund $ 12,599 $ 100 $ 12.699 Children's Memorial Fund $ 4,062 $ 3,470 $ 1,040 $ 8,572 Detwiler Fund for Art Books $ 2,475 $ 4 090 $ 6,565 Johnson County Bar Assoc. $ 10,000 $ 1 000 $ 11,000 Lottman Fund for Picture Books $ 8.780 $ 1 150 $ 9,930 McDonald's Literacy Fund $ 7,000 $ 4 000 $ 11,000 Shive Fund for Recorded Fiction $ 11,235 $ 14,293 $ 100 $ 100 $ 25,728 Weber/Lions Local History Fund $ 7,882 $ 1,225 $ 9,107 Suzanne Richerson Memoda] Fund $ 10,055 $ 250 $ 500 $ 10.805 Subtotal Restricted Funds $ 65,082 $ 53,632 $ 1,390 $ 700 $ 120,804 Endowment Funds Total $ 869.758 $ 266,846 $ 1,670 $ 875 $ 1,139,t49 Reaching New Heights Capital Campaign Building Fund $ 1,126,590 $ 32,701 $ 25 $ 1,159,316 Endowment $ 66.350 $ 10,369 $ 78,719 SUBTOTAL $ 1,'194,940 $ 32;701 $ 10~394 $ · 1,238,035 Special Projects $ 20,860 $ 40,603 $ - $ - $ 61,463' · Gifts & Bequests G & B Designated $ 102.082 $ 289.849 $ 14.032 $ 6,211 $ 412,174 G & B Undesignated $ 77,889 $ 56.811 $ 6,305 $ 6,173 $ 147,178 G & B In-Kind $ 12.591 $ 43.137 $ 3,796 $ 7,492 $ 67,017 · SUBTOTAL . .. . $ t92,562 $ _3..8..?...,..7.9.?..' $ 24,133 $ 19,877 $ 626,369 lloYD s ~,~,~,~ $2,791,394 $193,453 $160,452 $ 4,833,743 ji 1) 1983-1988: ICPL Foundation and Friends of the Library (FOL) co-exist as separate fund raising organizations on behalf of the Library. 2) 1994-1997: FOL and Foundation merge into a single organization. 3)1998-1999: Sustaining Fund changed to Annuai Fund; annual gifts earmarked for collection development. The Book End used bookstore replaces periodic book sales. 4) 2000-Present:lCPL Friends Foundation launches $3.5 million capital and endowment campaign after the Library's $18.4 million expansion project gains voter approval. 2003: Reaching for New Heights building campaign concludes with $1,124,000 donated. Endowment campaign continues. 73 ICPL LIBRARY INCOME FROM FUNDRAISING Total Total Cumlative 1983-1993 1994-2003 2004 2005 Total Book End Committee Annual Gifts $ 134,500 $ 120,050 $ 6,859 $ 12,000 $ 273,4O9 Support-Development Office $ 37,183 $ 39,775 $ 8,837 $ 7,740 $ 93,535 SUBTOTAL $ 171,683 $ 159,825 $ 15,696 $ 19.740 $ 366,944 Foundation Annual Fund Book & Materials $ I95,107 $ 60.000 $ 56.615 $ 311,722 Reaching New Heights $ 25,000 $ 500,000 $ 100,000 $ 625,000 Endowment Income Unrestricted $ 196,970 $ 628,869 $ 43,505 $ 39,855 $ 909,199 Restricted $ 19,294 $ 44,816 $ 9,730 S 5,908 $ 79,749 Support-Development Office $ 134,261 $ 705,776 $ 2,171 $ 13,408 $ 855,616 SUBTOTAL $ 350.525 $1,599,569 $ 615,406 $ 215,786 $2,781,286 Gifts & Bequests G & B Designated $ 102.082 $ 353.811 $ 14,032 $ 6.211 $ 476,137 G & B Undesignated $ 77,889 $ 70,703 $ 6,305 $ 6,173 $ 161,070 G & B In-Kind $ 12,591 $ 48,743 $ 3,796 $ 7,492 $ 72,622 SUBTOTAL $ 192,562 $ 473,257 $ 24,133 $ 19,877 $ 709,829 IIGRAND TOTAL $ 714,770 $ 2,232,651 $ 655,236 $ 255,403 $3,858,061) 74 ICPL S TA FF R OS TER - JUL Y 1, 2 0 05 Permanent Staff Administration Development Office * Susan Craig *Patricia McCarthy Elizabeth Daly Gayle Warner Martha Lubaroff Permanent Staff who left Information Services Adult Services *Maeve Clark Barbara Curtin- 4 yrs *Kara Logsden Barbara Black Josten Foley- 3 yrs Sara Brown Todd Brown Todd Leach- 11 yrs Matthew Butler Linda Dyer Andrea Clinkenbeard John Hiett Maureen Delaney Heidi Lauritzen Beth Fisher Kathy Mitchell Charlie Koenigsaecker Candice Smith Diana Morris Ardis Sillick Building Services Dona Smith *Edward Arensdorf Diane Sunshine Jonathan Beam Mike Brenneman Children's Services James Cowen *Administrative Staff *Debb Green Steven Garner Shalar Brown People who work in more than Deborah Dunn Systems Support one department are listed more Kim Femling *Hal Penick than once. Katherine Habley Jay Beattie Nancy Holland Sara Brown Italics indicate secondary depart- Craig Johnson Matthew Butler ment. Kevin Hatch Circulation Services Greg Kovaciny *Heidi Lauritzen Romona Murrell Terri Byers Karen Corbin Technical Services Susan Craig * Barbara Black Beth Daly Karen Corbin Mary Estle-Smith Kimberly Femling Mary O'Malley Craig Johnson Larry Parks Diana Morris Ronald Prosser Romona Murrell William Reese Larry Parks Valeria Schnor Ardis Sillick Judy Sivertsen Judy Sivertsen Deb Wyjack Diane Sunshine 75 Hourly Pay Staff- July 1, 2005 Name Yrs of service Name Yrs of service * Erin Adams 1.25 yr * Michael Lindley 9 mo * Richard Anderson 8 mo Steve Marsden 22.75 yr Sarah Andrews 1.75 yr Ryan Martin 1 yr Michael Baccam 1 yr Jeff"Jonesy" McEIroy 5 mo * Julia Blair 12.25 yr KristinMcManus 1.75 yr Jeffrey Block 1.75 yr Ryan McPartland 1.75 yr * Kelly Bonebrake 1.25 yr Chloe Mellecker new Diana Brace 2.5 yr * Sarah Mertes 1.25 yr Leah Brink 10 mo Chloe Millward 10 mo Jeanette Carter 34 yr David Moore new Courtney Chesher 1.25 yr Molaan Mosell 10 rn Amelia Colwell 7 mo Andy Neely 3 yr Katharine Dale 10 mo Elizabeth Nichols 10.75 yr Michelle Dralle 16 yr * Sarah Osako 3.5 yr Melody Dworak 4 yr * Lainey Ostedgaard 1.5 yr Brett Elder 3 yr Jill Oulman 3.75 yr Alison Feldmann 3.75 yr * Benjamin Partridge 4.5 yr John Gaffney 5.5 yr Irene Patil 18.5 yr Laura Goettsch 2 yr * Theresa Quiner 1.5 yr ReneeGolinvaux 10 mo John Richards 4 yr Alena Green 1 mo * Jose Ruiz-Vazquez 10 mo Archie Greene 13.75 yr Christine Rumsey 3.75 yr * Elizabeth Gusick 1 yr Jessica Schafer 10 mo * AnneGuthrie 9 mo * Susan Schmitz 1.25 yr Kathleen Guthrie 2 yr Devon Scott-Tunkin 1 mo * ChandaHallen 6 mo Toby Sebring 1.75 yr Zachary Harper 1 mo * Timothy Shaw 2 yr Molly Harris 1 mo Carly Solomon 1.75 yr Kristin Hatch 1 mo Jonathan Starke 8 mo Kathleen Henderson 20.75 yr Bryan Sullivan 1 yr Leslie Himes 3.25 yr Andrew Swift 7 mo Carla Holtz 3.75 yr * Rachel Tell 1.5 yr Breanne Hunter 2 yr Dylan Thomas 3 yr Claire Irelan 1 yr * Vanessa Vallejos 3.5 yr * Orion Jones 11 mo * Victoria Vallejos 6 yr * Anna Jordan 1.25 yr Christine Walters 14 yr * Marcus Jubert 6 mo * Connie Welday 2 yr Katie Kalb 1.5 yr Samantha Wikstrom 8 mo Andrew Kane 1.75 yr HanaWills 1.75 yr * Dustin Kelly 3.5 yr Kelli Wolf new Philip Kirk 10 mo Deanne Wortman 28 yr Jamie Klein 9 mo Susan Yagla 1 mo Bonnie Larsen-Dooley 9.75 yr *-Not on current payroll Note: rounded to nearest quarter year 76 Iowa City Public Library 2005 Iowa Public Library General Information Survey Part 1 -General Information #1-5 Information in this section will be used to identify the library and to ensure that the data reported for the library is listed correctly in the Iowa Public Library Statistics. 1 City Iowa City 2 County Johnson 3 Library Service Area (Use two-character abbreviation) EC=East Central 4 Actual Name of Library Iowa City Public Library 5 Library Director/Administrator Susan Craig 77 Part 2 - Staff #6-18 INCLUDE UNFILLED POSITIONS IF A SEARCH IS CURRENTLY UNDERWAY. INCLUDE ALL EMPLOYEES PAID BY THE LIBRARY. Positions by Number and FTE 6 Paid Librarians 16 7 Paid Librarians FTE 14.83 8 All Other Paid Staff 92 9 All Other Paid Staff FTE 47.3 10 Total Paid Employees FTE (7+9) (NOTE: Select the Update button to calculate this question.) 62.13 Levels of Education 11 Masters of Library Science (Total FTE) 14.83 12 Other College Degree (2 or 4 year) (exclude # 11) (Total FTE) 15.20 13 High School Graduate (exclude #11 and #12) (Total FTE) 28.60 Volunteers 14 Number of Volunteers 370 15 Annual Total Number of Hours Worked by Volunteers 9,299 Education and Certification 16 Education Level Achieved by Director Masters in Library Science 17 Is the library director certified by the State Library? Yes 18 Number of other staff members certified? 17 78 Part 3 - Library Income #19-61 Show all sources of funds for 2004-05. REPORT ALL INCOME AS WHOLE DOLLARS ONLY; OMIT CENTS. If your library does not have an item in its budget or if the information is not available, enter NA. Enter each source of income on only one line, e.g. if fines and/or fees are included in Line 24, enter "0" in Line 52. 19 Balance Carried Forward from previous year $171,813 20 Capital Revenue from Local Government (city, county) N/A 21 Capital Revenue from State Sources N/A 22 Capital Revenue from Other Sources N/A 23 Total Capital Revenue $0 For each line, enter the amount of income received and the amount actually expended (operating income, see explanation for Line 57-6'/). Report Capital Revenue in lines 20-23. Total Governmental Income 24 City Appropriation, Received $3,399,736 25 City Appropriation, Actually expended as operating income $3,399,736 26 County Appropriation, Enter Name of County, Received Johnson 27 County Appropriation, Enter Name of County, Actually expended as operating income Johnson 28 County Appropriation, Enter Amount ($), Received $298,802 29 County Appropriation, Enter Amoum ($), Actually expended as operating income $298,802 30 County Appropriation, Enter Name of Other County, Received NA 31 County Appropriation, Enter Name of Other County, Actually expended as operating income NA 32 Other County Appropriation, Enter Amount ($), Received N/A 33 Other County Appropriation, Enter Amount ($), Actually expended as operating income N/A 34 Federal Assistance, Received $664 35 Federal Assistance, Actually expended as operating income $664 79 36 Direct State Aid, Access Plus, Open Access, Received $41,535 3 7 Direct State Aid, Access Plus, Open Access, Actually expended as operating income $32,892 38 Library Infrastructure, Received $23,490 39 Library Infrastructure, Actually expended as operating income $23,490 40 Other State of Iowa Revenues, Received N/A 41 Other State of Iowa Revenues, Actually expended as operating income N/A 42 Income from Other Contracting Cities, Received N/A 43 Income from Other Contracting Cities, Actually expended as operating income N/A 44 Other Governmental Revenue, Received $52,823 45 Other Governmental Revenue, Actually expended as operating income $52,823 Total Non-Governmental Income 46 List Grants Individually, by Title NA 47 List Grants Individually, by Amount N/A 48 Other Grants (Total 47), Received $0 49 Other Grants (Total), Actually expended as operating income N/A 50 Endowments and Gifts, Received $150,622 51 Endowments and Gifts, Actually expended as operating income $145,197 52 Fines and/or Fees, Received $217,613 53 Fines and/or Fees, Actually expended as operating income $217,613 54 Other, Received $34,283 55 Other, Actually expended as operating income $9,649 56 Balance in Savings or Trust Accounts (As of June 2005) $206,585 80 Operating Income NOTE: To calculate the following five questions, select the Update button at the end of this page. 57 Local Governmem Operating Income (#25, 29, 33, 43, 45) spent for operating costs (NOTE: Select the Update button to calculate this question.) $3,751,361 58 State Government Operating Income (#37, 39, 41) spent for operating costs (NOTE: Select the Update button to calculate this question.) $56,382 59 Federal Government Operating Income (#35) spent for operating costs (NOTE: Select the Update button to calculate this question.) $664 60 Non-Governmental Operating Income (#49, 51, 53, 55) spent for operating costs (NOTE: Select the Update button to calculate this question.) $372,459 61 Total Operating Income (#57-60) spent for operating costs (NOTE: Select the Update button to calculate this question.) $4,180,866 81 Part 4 - Expenditures #62-81 All expenditures including grants and cooperative arrangements. If your library does not have an item in the budget, (e.g. utilities, benefits, etc.), or if an item is not available or not applicable, enter NA. Round all number to the nearest whole dollar. To ensure accurate reporting, consult your business officer or city clerk regarding this section. Report only such monies expended during the 2005 fiscal year, regardless of when the monies may have been received from Federal, State, local or other sources. REPORT ALL EXPENDITURES AS WHOLE DOLLARS ONLY, OMIT CENTS. If your library does not have an item in your budget or the information is not available, NA. Standard Operating Expenditures 62 Salaries and Wages (before deductions) $2,431,495 63 Employee Benefits if Paid by Library (Insurance, Social Security, retirement, etc.) $607,874 64 Total Staff Expenditures (#62-63) (NOTE: Select the Update button to calculate this question.) $3,039,369 65a Salaries and Wages (before deductions)if paid by City/County 0 65b Employee Benefits if Paid by City/County 0 66 Print Materials (excluding serial subscriptions and microforms but including paperbacks) $290,898 67 Serial subscriptions (All formats including microfiche or microfilm) $56,761 68 Microforms (except serial subscriptions) N/A 69 Video Recordings (All formats) $40,889 70 Audio Recordings (All formats) $52,735 71 Electronic Materials $47,747 72 Computer Software $4,673 73 Other Materials $5,822 74 Collection Expenditures (#66-73) (NOTE: Select the Update button to calculate this question.) $499,525 75 Plant Operation if Paid by Library (Phone, heat, lights, cooling) $212,691 76 Value of Plant Operation if Paid by City/County N/A 82 77 Equipment $16,869 78 All Other Operating Expenditures $424,975 79 Other Operating Expenditures (#75, 77, 78) (NOTE: Select the Update button to calculate this question.) $654,535 80 Total of All Operating Expenditures (Total of 64, 74, 79) (NOTE: Select the Update button to calculate this question.) $4,193,429 Capital Outlay 81 Capital Outlay for Sites, Buildings, Remodeling of Old Buildings $0 83 Part 5 - Library Collection #82-121 A NUMBER HELD AT START OF YEAR - The number of volumes and/or the number of titles owned by the library at the start of the fiscal year (July 1, 2004). B NUMBER ADDED DURING FISCAL YEAR - The number of volumes and/or titles added to the collection during the fiscal year whether through purchase or donation. C WITHDRAWN DURING FISCAL YEAR - The number of volumes and/or titles "weeded" or lost during the fiscal year. 82 Books and Serials (Number of volumes), Held at Start of Year 178,299 83 Books and Serials (Number of volumes), Added During Year 21,334 84 Books and Serials (Number of volumes), Withdrawn During Year 14,225 85 Books and Serials (Number of volumes), Held at End of Year (#82, #83 minus #84) (NOTE: Select the Update button to calculate this question.) 185,408 86 Government Documents (If not already counted in #82, number of volumes), Held at Start of Year N/A 87 Government Documents (If not already counted in #83, number of volumes), Added During Year 0 88 Government Documents (If not already counted in #84, number of volumes), Withdrawn During Year 0 89 Government Documents (If not already counted in #85, number of volumes), Held at End of Year (#86, #87 minus #88) (NOTE: Select the Update button to calculate this question.) 0 90 Current Serial/Periodical Subscriptions (Include periodicals and newspapers in any format, number of titles), Held at Start of Year 459 91 Current Serial/Periodical Subscriptions (Include periodicals and newspapers in any format, number of titles), Added During Year 17 92 Current Serial/Periodical Subscriptions (Include periodicals and newspapers in any format, number of titles), Withdrawn During Year 2 93 Current Serial/Periodical Subscriptions (Include periodicals and newspapers in any format, number of titles), Held at End of Year (#90, #91 minus #92)(NOTE: Select the Update button to calculate this question.) 474 84 94 Books in Microfilm Format (Report number of titles; exclude serials and duplicate copies), Held at Start of Year N/A 95 Books in Microfilm Format (Report number of titles; exclude serials and duplicate copies), Added During Year N/A 96 Books in Microfilm Format (Report number of titles; exclude serials and duplicate copies), Withdrawn During Year N/A 97 Books in Microfilm Format (Report number of titles; exclude serials and duplicate copies), Held at End of Year (#94, #95 minus #96) (NOTE: Select the Update button to calculate this question.) 0 98 Audio Materials (Number of volumes), Held at Start of Year 18,634 99 Audio Materials (Number of volumes), Added During Year 2,462 100 Audio Materials (Number of volumes), Withdrawn During Year 1,504 101 Audio Materials (Number of volumes), Held at End of Year (#98, #99 minus # 100) (NOTE: Select the Update button to calculate this question.) 19,592 102 Electronic books (e-books), Held at Start of Year 54 103 Electronic books (e-books), Added During Year 1 104 Electronic books (e-books), Withdrawn During Year 4 105 Electronic books (e-books), Held at End of Year (#102, # 103 minus # 104) (NOTE: Select the Update button to calculate this question.) 51 106 Video Materials (Number of volumes), Held at Start of Year 17,922 107 Video Materials (Number of volumes), Added During Year 2,566 108 Video Materials (Number of volumes), Withdrawn During Year 2,408 109 Video Materials (Number of volumes), Held at End of Year (# 106, # 107 minus # 108) (NOTE: Select the Update button to calculate this question.) 18,080 110 Computer Application Software (Number of volumes), Held at Start of Year N/A 85 111 Computer Application Software (Number of volumes), Added During Year N/A 112 Computer Application Software (Number of volumes), Withdrawn During Year N/A 113 Computer Application Software (Number of volumes), Held at End of Year (# 110, # 111 minus # 112) (NOTE: Select the Update button to calculate this question.) 0 114 Other Library Materials (# of volumes), Held at Start of Year 2,126 115 Other Library Materials (# of volumes), Added During Year 3 70 116 Other Library Materials (# of volumes), Withdrawn During Year 185 117 Other Library Materials (# of volumes), Held at End of Year (# 114, 115 minus # 116) (NOTE: Select the Update button to calculate this question.) 2,311 118 Total Materials, Held at Start of Year (#82, 86, 90, 94, 98, 102, 106, 110, 114) (NOTE: Select the Update button to calculate this question.) 217,494 119 Total Materials, Added During Year (//83, 87, 91, 95, 99, 103, 107, 111, 115) (NOTE: Select the Update button to calculate this question.) 26,750 120 Total Materials, Withdrawn During Year (#84, 88, 92, 96, 100, 104, 108, 112, 116) (NOTE: Select the Update button to calculate this question.) 18,328 121 Total Materials, Held at End of Year (# 118, # 119 minus #120) (NOTE: the Update button to calculate this question.) 225,916 Part 6 - Library Loan Transactions #122-143 Circulation Transactions 122 Adult Books 489,333 123 Children's Books 275,349 124 Video Recordings 371,414 125 Audio Recordings 205,942 126 Periodicals 14,481 127 All Other Items 22,074 128 Total Circulation (#122-127) (NOTE: Select the Update button to calculate this question.) 1,378,593 129 Circulation to Reciprocal Borrowers 205,671 130 Circulation of Your Own City 1,046,028 131 Circulation to Comracting Cities N/A 132 Circulation to the Rural Population of Your Own County 104,329 133 Circulation to the Rural Population of Other Counties N/A 134 Other Circulation 10,424 Interlibrary Loan 135 Received from other libraries 1,283 136 Provided to other libraries 724 Registration 137 Registration (As of July 1, 2004) 64,820 138 Number of Registered Borrowers Added 9,043 139 Number of Registered Borrowers Withdrawn 8,492 140 Current Total Registration 65,371 141 Year Registration Files Were Last Weeded 2005 Materials Use/Attendance 142 In-Library Materials Use Annually 1,148,189 143 Library Visits (not less than 1) 632,190 87 Part 7 - FSCS Statistics #144-152 These items are specifically formatted to be reported to the Federal State Cooperative Sys- tem (FSCS) for Public Library Statistics Number of Service Outlets 144 Central Library Facility (Not less than 1) 1 145 Branches 0 146 Bookmobile 0 147 Other Service Outlets 2 Other FSCS 148 Total Number of Reference Transactions in 2004-05 (Not less than 1) 86,831 149 FTE librarians with ALA accredited MLS 14.82 150 Total Number of Hours Open Each Week (Main Library) (Not more than 90) 64 151 Total Number of Hours Open Annually (Duplicated) 3,195 152 Total Circulation of All Materials Cataloged as "Children's" (not > #128) 390,337 88 Part 8 - Additional Information #153-184 Information provided is entered into a database at the State Library and will be provided upon request. 153 Does your library have a Friends group? Yes 154 Name Patty McCarthy 155 Phone (319) 356-5249 156 Address 123 S. Linn Street 157 City Iowa City 158 Zip 52240 159 Name of Library/Branch NA 160 Are the Library/Branch facilities handicapped accessible? N/A 161 How many square feet of space in your library/branch? 81,276 162 How many total square feet of space in your library? 81,276 163 Did your library have a referendum within the past year? (Yes or No) No 164 Was it successful? No 165 Hourly salary of the director 50.61 166 Hourly salary of assistant director N/A 167 Hourly salary of the children's librarian 38.78 168 Contracted City Name Iowa City 169 Population of Contracted City 63,027 170 Total population of the cities your library serves by contract 63,027 171 Informal Arrangement City Name NA 172 Population of Informal Arrangement City N/A 173 Annual Meeting Room Use 1,095 174 Total Number of Library Programs for Children 437 175 Total Number of People Attending Library Programs for Children 29,042 176 Total Number of Library Programs for Young Adults 3 8 89 177 Total Number of People Attending Library Programs for Young Adults 1,040 178 Total Number of Library Programs for Adults 72 179 Total Number of People Attending Library Programs for Adults 6,525 180 Total Number of Library Programs (174 + 176 + 178) 547 181 Total number of People Attending Library Programs (175 + 177 + 179) 36,607 182 Number of total library materials (volumes) cataloged as children's owned by the library (as of June 30, 2005, if available) 67,079 183 Number of children participating in the FY2005 Summer Library Program 1,974 184 Amount spem for continuing education, Include all expenditures related to training of library staff or trustees $10,154 90 Part 9- FSCS Electronic Tech. Survey #185-195 The U.S. Department of Education is collecting information on electronic technology in public libraries. 185 Number of Databases 39 186 Number of current electronic serial subscriptions 54 187 Number of library materials in electronic format (excluding e-books) 766 188 Number of Internet computers for staff use only 69 189 Number of Internet computers for public use 44 190 Are the Intemet computers in the library connected to a LAN? Yes 191 What is the maximum bandwidth/speed of the Internet connection for this library? greater than 56kbps direct connect 192 Other information about the Internet connection (speed ICN-Ethemet connection of connection, type of connection, service provider, etc.) aggregated through Cedar Rapids L 193 Number of users of electronic resources in a typical week 2,318 194 Number of Internet-related classes taught by library staff 45 195 Number of people attending Internet-related classes taught by library staff 232 91 Part 10 - FSCS Admin. Info #196-214 Street Address 196 City Iowa City 197 Street Address 123 S. Linn Street 198 Zip 52240 199 Zip plus 4 1820 Mailing Address 200 City Iowa City 201 Address 123 S Linn Street 202 Zip 52240 203 Plus 4 1820 204 Phone 319-356-5200 205 Fax 319-356-5494 206 Web address www. icpl.org/ 207 Director e-mail comment~icpl.org 208 City population 62,380 209 FSCS service population 79,863 210 Interlibrary Relationship Code ME 211 Legal Basis Code CI 212 Administrative Structure Code SO 213 FSCS Public Library Definition Y 214 Geographic Code CI2 92 Iowa City Fire Department "Serving with Pride and Professionalism Since 1872" DATE: August 25, 2005 TO: Stephen J. Atkins, City Manager /1 FROM: Andrew J. Rocca, Fire Chief 0~ RE: Badge Pinning Ceremony Please join us as we recognize the promotions of Captain Steve Stimmel and Lieutenant Denny Hansen. A badge pinning and oath ceremony will be held on Wednesday, August 31, 2005, at 11:00 AM, in Emma J. Harvat Hall. cc: City Council Civil Service Commission Dorothy Maher Lyra Dickerson William Cook Marian Karr, City Clerk Sylvia Mejia, Personnel Administrator Shift C Officers (routed) Steve Stimmel, Captain/Fire Inspector Denny Hansen, Lieutenant Stations 1, 2, & 3 FIRE DEPARTMENT * 410 E. Washington Street , lowa Ciry, IA 52240 Phone: (319) 356-5260 FAX: (319)356-5263 www. icfd. org Office of the Fire Chief Office of the Fire Marshal Battalion Chiefs Fire Training HazMat Public Education Fire Administration Fire Prevention Bureau Station 1 Station 1 Station 2 Station 3 (319) 356-5256 (319) 356-5257 (319) 356-5262 (319) 356-5258 (319) 356-5266 (319) 356-5265 Agenda item 3A ~ 1 Draft Iowa Ci~ Public' Library BOARD OF TRUSTEES Hinutes 5:OO pm -July 28, 2005 2nd Floor Board Room David VanDusseldorp, President Linzee McCray, Vice President Thomas Dean William Korf Thomas Hartin F4eredith Rich-Chappell Pat Schnack, Secretary Leon Spies Tom Surer Members Present: Thomas Dean, William Korf, Tom Martin, Meredith Rich-Chappell, Tom Suter, David VanDusseldorp, IVlembers Absent: Linzee IvlcCray, Pat Schnack, Leon Spies Staff Present: Barb Black, Haeve Clark, Susan Craig, Debb Green, Heidi Lauritzen, Flartha Lubaroff, Patty McCarthy, Hal Penick Others: Rob Daniel, [C Press Citizen Call meeting to Order VanDusseldorp called the meeting to order at 5:01 pm. Public Discussion None Approval of minutes Minutes of the regular meeting of June 23, 2005 were approved unanimously after a motion made by Koff and seconded by Surer. All voted Aye and the motion carried 6-0. Unfinished Business Renewal of Realtor Aqreement and Rental Properb/Update. Agenda item 3A 2 The agreement with Hanick expires this month. After meeting with Hanick and VanDusseldorp, Craig presented an update to the board. Two potential tenants currently are the best possibilities for an agreement. Each of these is interested in renting the entire space. They are also each interested for leasing arrangements of three years or more. The businesses are consistent with what we have set as guidelines. Hanick believes we are in the best position since beginning the process. VanDusseldorp recommends extending the contract based on this information. Craig said that she has not experienced any pressure from City Council or City Manager to get this done. The City Manager wants us to have a good long-term tenant, and administering space for one tenant will lessen the expense to us. ff we wanted to attract other tenants who might require dividing the space, the expense would be ours. Surer moved to extend the contract. Martin seconded motion. All in favor voted Aye. Motion carried 6-0. The contract was extended to February 23, 2006. Approve Board Annual Report This was drafted after the Board meeting last month. Craig clarified the meaning of Tier i status and how it impacts our accreditation. Board felt that the FY06 goals reflect Library's continued commitment to provide service. No action was necessary, the report will be in the annual report. New Business: Planning Review FY05 report on year that just ended. Korf commented on library staff's attendance at the JCCA regular meetings, which has been sporadic lately due to a busy summer at the library. FY06 showed the changes made since Board approved this plan last July. As plans evolved, some of the technology and partnership strategies were revised. Question about qualified patrons for interlibrary loans. This is a labor-intensive service and patrons requesting this service must be [owa City or rural Johnson County cardholders. Martin asked if we've ever considered doing a survey. Craig explained that as part of our planning process this past year, we engaged a professional and did an extensive community survey. We also did a user survey. Lubaroff will provide new Board members with a copy of surveys. Martin made a motion to accept the changes in FY06. Rich-Chappell seconded the motion. All in favor voted Aye and the motion carried 6-0. The new strategic plan that begins in FY07 was approved last month for the accreditation process. There have been no changes. Adopt NOBU Budget for FY06 Questions: NOBU Budget. NOBU stands for Non Operating Budget Undesignated. Craig explained these funds include state aid, gift accounts, and interest from other accounts. The board has discretion over those accounts. By history, the Board has chosen the projects in July for the coming fiscal year. Although we are required to submit a budget to the City, the Board has some discretion on how the funds then are used, within the parameters of the budget. Craig has created placeholders for particular items, l~t is not always possible to know exactly how much money will be in the funds. For example, we have a larger carryover since we set aside money for the building and did not need it. None of that has been spent, but there may yet be Agenda item 3A 3 unexpected expenses concerning the rental property. There are ongoing expenses and then one- time projects. Craig addressed the amount requested for security for collections. The number of not returned DVD movies and some music CD's has grown. The self-check company is now marketing additional equipment that can sit next to self-check machines. We do not have cost estimates yet. Craig would like to have funds set aside to purchase the equipment and the cases if after study, staff recommends and Board approves, tn response to a question, Craig replied that we could lose up to 500 discs in the course of a year. The solution has not been determined yet however having the money set aside for this project is necessaw if we want to fund this year. Another one-time request is for funds to use for start-up expenses for a TCPL Book Cart Drill Team. This is a growing practice in public libraries. Tt promotes the library to the community; gives staff and others an opportunity to work together, and can be used as a fund-raising tool. Continuing education, another one-time project, does not typically get funded well from the operating budget and we need to send our librarians to quality continuing education programs. The Public Library Association Conference is next spring. The Foundation is gearing up to improve the Endowment Fund. A recommendation for an amount to be used as a matching staff gift challenge grant is included in the budget Rich-Chappeil moved approval of the FY06 NOBU budget with a second from Korf. All in favor voted Aye. Nlotion carried 6-0. Penick gave a demonstration of the new web page which will be debuting Monday, 8/1. l~n response to a question about responsibility for decision-making, it was explained that different individuals and departments have responsibility for certain areas. How will we announce? Penick will write a press release. The single most used thing on the web page is the catalog. Congratulations from VanDusseldorp. Staff Reports Departmental Reports: Adult Services, Circulation, and Information Questions or comments: There were comments on the incredible growth in Cimulation in one year. Development Office report: The Development Office ended the fiscal year on a great note, raising more than $100,000 for the Annual Fund. Friends Foundation Board of Directors agreed to sponsor the book cart drill team entry fee for the Homecoming parade. McCarthy said that the new online donation option on the recently developed website is awesome. Suter added that the Friends Foundation Board meeting was an informative one. Craig explained the history and relationship between the two boards. An orientation was conducted for new members Library Booth at the .~ohnson County [CPL played a large part in organizing and helping staff the Public Libraries of .]ohnson County booth. Agenda item 3A 4 TCPL Book cart drill team The library is forming a book cart drill team to debut at the UT Homecoming parade on September 30. This is a growing trend among libraries and is used as a public relations and fund-raising strategy. Craig saw a book cart competition at the recent American Libraries Association meeting in Chicago and is enthusiastic about ICPL forming one. Parkinq issues. This may be an agenda item next month. Sue Dulek is drafting some language to change the ordinance. Parking spaces have been working well because Maintenance Staff is out there throughout the day marking tires and giving tickets. There are issues, which Craig addressed in her memo to the Board. She wanted to give the Board a heads-up that there may be changes. Miscellaneous Gazette article on the Art Purchase Prize was included. The Library encourages artists to compete, rewards those that are judged winners and then acquires some lovely pieces, which then become part of the circulating art collection. There was some comment on the somewhat negative opinion article in the Press Citizen regarding the leasing of library's rental space for offices. ~[t seems they are saying having a bar is better than having empty space. President's Report VanDusseldorp used this opportunity to ask new Board member Rich-Chappell to introduce herself. She has been interested in the library since 1992 when she came to University of Iowa as a student. She also volunteers at The Book End. All Board members took the opportunity to introduce themselves. Announcements from Plembers Korf announced a feature on "Live from Lincoln Center" being telecast that evening Dean reminded Board that next week is Weber Days. He encouraged people to participate. This program promotes local history and culture. Disbursements Review Visa Expenditures for ,~ufle Approve Disbursements for June. Disbursements were approved after a motion by Suter seconded by Dean. All were in favor and the motion passed 6-0. Set agenda order for August Leased space, financial report, parking, fee card, and annual report. Reminder about August dinner at Schnack's house. Reminder about Board photograph. Agenda item 3A 5 Adjournment Mee~ing was adjourned at 7:00 pm after a motion by Rich-Chappell, seconded by Martin. Minutes taken and submitted by Martha Lubaroff Board or Commission: ICPL Board of Trustees ATTENDANCE RECORD CALENDAR YEAR 2005 (Meetin Date) TERM 1/27/ 2/25/ 3/24/ 4/28/ 5/26/ 6/23/ 7/2~/ v NAME EXP. 05 05 05 05 05 05 05 Thomas 7/1/09 O/e x x x x O/e x Dean e~Pig [lill Korf 7/1/09 x x x x x x x Tom Martin x Linzee 7/1/09 x x x x O/e x O/e McCray ~i~d~P~yb~! 7~!/05 ~ 0!~ o~e x ~ ~ ~xp~ Meredith O/e Chappel Pat Schnack 7/1/07 x x x O/e O/e x O/e Leon Spies O/e Tom Suter 7/1/07 x x x x O/e x x ~[~ S~i~ 7~1~0~ 0~e O/~ Te~ David Van 7/1/07 x x x x x O/e x Dusseldorp KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting .... Not a Member MINUTES PRELMINARY CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE AUGUST 15, 2005 CITY HALL, LOBBY CONFERENCE ROOM Members Present: Ernie Lehman, Bob Elliot, Regenia Bailey Members Absent: NONE Staff Present: Steve Nasby Others Present: Meredith Hay, Eric Higgins-Freese, Joe Raso CALL MEETING TO ORDER Chairperson Lehman called the meeting to order at 8:00AM. APPROVAL OF THE MINUTES FROM JULY 19, 2005 Motion: Elliot moved to approve the minutes from July 19, 2005 meeting as submitted. Bailey seconded the motion. Motion passed 3:0. INTRODUCTION- MEREDITH HAY, VP FOR RESEARCH AT THE UNIVERSITY OF IOWA Lehman said that nearly anything that City does regarding economic development would be enhanced through partnerships with the University of Iowa. Hay said that from the University of Iowa perspective "everything" is a two way street. She said that she would like to be engaged as much as possible with the City staff and City Council. She added that with the City's efforts recruiting companies to the area, or assisting existing businesses to grow, the University is willing to help. She mentioned that there are many different ways UI could help in areas like technology or advice. Hay said that the University will start a program to recruit new faculty to the area who have their own businesses. She mentioned that it will be an entrepreneurial faculty recruitment program, and she would need help with it. She added that if UI finds these recruits they would need help from the City in terms of moving their business to Iowa City region. Elliot asked if the program is across the University, or is just in one specific section or department. Hay said that it is across the University. However, she mentioned that most of them would likely come from medicine or engineering. Hay asked how the University could help further Iowa City's plans. Lehman said that the City Council Economic Development Committee is thinking of the possibility of creating a full time economic development position. He added that they would need to formulate a good position description, and a vision statement that would not duplicate what currently is being done by other agencies, to be approved by the City Council. He said that if such a position will be created, anything that would be done would have to involve the University of Iowa. Lehman said that the University of Iowa does not to like to be addressed as an industry, but it is the biggest industry in the region. As such, he said that the City must work hand in hand with UI. Hay asked what the vision for the new position is. She asked what would be unique about the new position. Lehman said that it would be unique in the sense that it will be relative to only promoting Iowa City. He added that the City needs to create commercial development, jobs, and taxes for Iowa City. Bailey said that there are some gaps in economic development recruitment that no one covers, like retail. Nasby mentioned that there may also be a couple of firms a year that would be too small to go through other agencies, so the City will be able to provide help for those too. Lehman said that the new position will not be created to compete against other existing agencies, but to fill in gaps and partner with the other agencies. Economic Development Committee Minutes August 15, 2005 Page 2 Bailey said that the Committee discussed the need to create the sprit of entrepreneurship in the community similar to the existing spirit of writing in Iowa City. She mentioned that there are a lot of creative thinkers, and the City could do more for young people who are interested in starting their own business. Hay asked whether there can be a specific sector targeted, and then really go after achieving it. She said that they could not do it all. She said that they should pick one sector that Iowa City really needs and achieve that, and measure progress. Bailey said that creating the environment in which people believe that is possible to start their own business if they have an idea, they can check the feasibility and use the entrepreneur center. She said that people also have the opportunity to increase and expand their business if it is initially successful. She added that there were some small businesses that the City provided loans to in the past and that they've been around for two or three years, but certain types of businesses reach a plateau if they do not continue to ramp up, especially if competition becomes more active. She added that it has to be ongoing training in order to keep those businesses viable. Hay said that they are open to al types and sized of business. Bailey said that for entrepreneurship it is important to show young people that it is possible, to create an environment that makes it possible to start a business. Hay said that the University is consolidating all activities in economic development. She said that they have a faculty entrepreneurship program, a student entrepreneurship program, as well as a small business development center, an outreach program, and technical systems program. She added that she got permission to have these offices at Old Capitol Mall. She mentioned that they are setting up shops for small business development as well as entrepreneurial activities. Hay said that she will try to have resource foundation transferred there as well. She said that there will be a lot of signage, a lot of publicity. Hay said that they will start the technology transfer shopping, an annual activity, very public, to an entrepreneur of the year award, as well as a student entrepreneur of the year award. She mentioned that it will be a great place to talk about entrepreneurship and technology transfer. Elliot said that he feels strongly that they would need to be focused. He added that in the mean time they would also have to be flexible. He said they would have to be immediate flexible. Elliot mentioned that there are things going on in Iowa City and Coralville region that the committee is not aware of. He said that the proposed position could also inform the Council about new businesses and activities. Raso said that firms would try to delay as long as they can the announcement of anything public, not because they do not want the Council to know, but they do not want their competitors to find out, especially if the information is of competitive nature. Lehman asked Raso about his opinion about the creation of a full time Economic Development position. Raso said that they would have to lay out the purpose of the position and compare it with what is already out serving the community. He said that if there is a need of action that the existing agencies are not doing, it is the committee's role to figure out how to cover the gaps. Lehman said that there is one thing that the agencies could not do, and that is favoring Iowa City. Lehman added that the proposed position would promote the interests of Iowa City. Lehman said that it would need to promote Iowa City to businesses that might relocate here, in contrast with Raso's position, who tries to bring businesses in the area. Raso said that the best thing the community should do is to make sure they are prepared to deal with businesses, meaning having infrastructure in place, financial systems in place, acting quickly, and having available land. He said that companies look regional and not so much as specific cities anymore. Hay asked how communities communicate in attracting and getting businesses in their region. Raso said that each company has their criteria, and labor characteristics of the market, and based on the criteria the areas are limited down. Bailey said that s basically a process of elimination. Raso said that most of the time is not a choice between Iowa City, Coralville or North Liberty, but between one of these three regions already mentioned and others like Madison, for example. Elliot asked Nasby how much need there is for someone to spend more time on just the issues discussed. Nasby said that they could first find out the gaps that exist in economic development plan and Economic Development Committee Minutes August 15, 2005 Page 3 strategies. He said that one area that could use more attention is on creating and maintaining information on available lots and buildings for the Location One Information System and the City's web site. He said that a lot of the work had been done, but it could be a responsibility of a full time person. Hay said that the University of Iowa will need more wet lab space. She mentioned that she had heard the City talk about planning and designing a spec building. As this gets underway, they should take in consideration the need for more lab space and how that could be done along with the University. PRESENTATION ON INFORMATION TECHNOLOGY Higgins-Freese said that what really matters when talking about WI-FI, and WI-MAX or other technologies is how fast they are compared to each other. He said that a megabit is 1/1000 of a gigabit. He added that the orders of magnitude are quite different. He said that gigabit is faster than megabit, and megabit is a lot faster than kilobit. WI-FI stands for wireless fidelity. Higgins-Freese said that there are 4 different versions available, each having different standards. He said that new standards appear to provide faster and better connection over a longer distance, but sometimes they are different enough that they will not communicate to each other. He added that they keep improving the system, but in the same time people will have to buy more stuff to keep up with the changes. Higgins-Freese said that WI-FI is intended mostly for personal use and to connect to the internet. He said that it is not meant for heavy data, like programs due to the fact that the connection is through air, which is slow for heave data, and the connection might drop at any time. He said that most of the time WI-FI will be used for internet connection. Higgins-Freese said that when someone connects wireless, they connect to an access point which is a machine that sends out the wireless signals. He said that it is mostly free, but there are businesses that provide wireless internet access for a fee. Raso asked how much is the cost of a hot spot. Higgins-Freese said that cost is minimal. Getting the connection, the fist gigabit, through the building is a big cost. Elliot said that that is why it is more expensive than estimated to provide wireless connection in downtown Cedar Rapids, Iowa City, or Coralville. Higgins-Freese said that the reason that it becomes more expensive is because you need to make sure that your connection blanket covers every area and there will be no spot in which the connection would be lost. He added that in order to achieve that you will need to install a big number of hot spots. Elliot asked if this is similar to radio waves that lower on the dial the longer they go, the higher on the dial the shorter they go. Higgins-Freese said that it is a great way of understanding it. Higgins-Freese said that the advantages of WI-FI are that there are standards. He said that these are open standards, so any company could make a device that will work with a specific standard, in contrast with propriety standards used by the police, which allow them to talk only to each other. He added that it is a global standard, so it works all over the world. Higgins-Freese mentioned that the disadvantage is that there are so many different kinds. Another disadvantage is that they are not secure; the information is flowing through the air waves, and people could pick up on the information. Elliot asked if it is private information as it flows in the air. Higgins- Freese said that the information is private. He mentioned that even taking someone else's signal and using it is punishable. He added that there was a case in Florida, when a person was accused of word driving, going around driving the car trying to find wireless access that someone's house emits. Higgins-Freese said that WI-MAX is faster than WI-FI, and has a wider range. He said that it is more reliable, and fast enough that would do voice which means taking the voice signal from phone and answering through the computer. Higgins-Freese said that Broadband is a fast connection to the internet. If you have to use the phone line in order to connect to the intemet you do not have broadband. Broadband can cover WI-FI, WI-MAX, Economic Development Committee Minutes August 15, 2005 Page4 cable modem, or DSL. He added that DSL comes through the phone line, and cable modem comes from the cable company. DSL, he said, is like a road that you can go 55 miles an hour, but you are the only one on that road, and on the other hand, cable modem is like going on a road that everybody shares the road that can go up to 75 miles per hour; one day you could go fast, others slower. He said that DSL provides a consistent lower speed, while cable modem provides a faster variable speed. Higgins-Freese said that fiber optics is the fastest internet connection available. This is a more physical connection in the sense that it requires special wires installed throughout the building. It is more expensive. It is too expensive, and not feasible for household / individual users, and is predominantly used by businesses. Bailey asked from an economic development point of view, for high data fiber optics is what businesses go. She added that if the City plans to build a building for business, they would want to add in the infrastructure fiber optics. She asked if this would be the technology used in the future. Higgins-Freese said that the technology is developing very fast, but fiber optics would still be an existing/usable option in the future. Nasby added that as technology moves people will still be able to use fiber optics. He said that the same is currently happening with dial-up. People still use dial-up connections for the internet. Raso said that there would be huge advantages if the City could provide fiber optics in the future planned building, because companies will be very attracted by this option. He said that there are very few regions in Iowa City area that provides that type of connections. Bailey asked if regionally Iowa City is competitive in terms of technology in internet connections. Raso said that Iowa is not competitive with Cedar Rapids area, for example. Elliot said that it is disappointing to find out that Iowa City, with the University of Iowa is not the most technologically advanced in the region, or even in the State of Iowa. Bailey asked what are the possibilities for changing the existing situation. Raso said that companies like Liberty Communications need to feel that is economically feasible to come and develop. Bailey said that she would like to find what fiber optics currently exists under ground, and who controls it, to determine how to connect it and make it useful for the entire community. Raso said that they had a meeting in which a person from the University of Iowa explained the existing technology, advances, and usage. He said that it was then in his hand to set up a smaller meeting to determine what could be done, and he will do it. Elliot said that the meeting had been an eye opener. He said that he would like to find out what is the financial cost needed for improvements. BUSINESS VISIT UPDATE AND DISCUSSION OF FUTURE ISSUES Bailey and Nasby will visit CEC, Communication Engineering Co. Elliot and Nasby will go to ACT. SET NEXT MEETING UPDATE Next regular meeting was tentatively scheduled for September 20, 2005 at 8:30 AM. ADJOURNMENT The meeting adjourned at 9:37 AM. s :lpcdlminutes/ecodev/2005108-15-O5 doc DRAFT POLICE CITIZENS REVIEW BOARD ~ MINUTES - AUGUST 16, 2005 CALL TO ORDER: Vice-Chair Greg Roth called the meeting to order at 7:03 p.m. MEMBERS PRESENT: Candy Bamhill, Greg Roth, and Roger Williams MEMBERS ABSENT: Loren Horton, and Elizabeth Engel STAFF PRESENT: Legal Counsel Catherine Pugh and Staff Kellie Tuttle present OTHERS PRESENT: Capt. Tom Widmer of the ICPD CONSENT CALENDAR Motion by Barnhill and seconded by Williams to adopt the consent calendar. · Minutes of the meeting on 06/14/05 · ICPD General Order 00-01 (Search and Seizure) · ICPD General Order 00-02 (Harassment and Sexual Harassment) · ICPD Use of Force Report- June 2005 Motion carried, 3/0, Horton and Engel absent. OLD BUSINESS None. NEW BUSINESS None. PUBLIC DISCUSSION None. BOARD INFORMATION Roth summarized to the Board the Council meeting he had attended in July regarding the PCRB's two year review. During the review the Council expressed their appreciation to the members. It was mentioned replacing the Board with an Ombudsperson Review so that there was an office or group that could receive concerns, recommendations, complaints, regarding the City in general, but there was not a majority of Council interested. STAFF INFORMATION Tuttle reported to the Board that there has been a gentleman from Urbana, Illinois interested in the budget for the PCRB and that he has been provided with those figures. EXECUTIVE SESSION Motion by Barnhill and seconded by Williams to adjourn into Executive Session based on Section 21.5(1 )(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11 ) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and PCRB August 16, 2005 Page 2 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 3/0, Horton and Engel absent. Open session adjourned at 7:09 P.M. REGULAR SESSION Returned to open session at 7:20 P.M. Motion by Barnhill and seconded by Williams to set the level of review for PCRB #05-02 at 8-8-7(B)(1)(a), on the record with no additional investigation. Motion carried, 3/0, Horton and Engel absent. MEETING SCHEDULE · September 13, 2005, 7:00 P.M., Lobby Conference Room · October 11, 2005, 7:00 P.M., Lobby Conference Room · November 8, 2005, 7:00 P.M., Lobby Conference Room · December 13, 2005, 7:00 P.M., Lobby Conference Room Barnhill possibly has a conflict with future meeting dates. But would let staff know as soon as possible. This was the last meeting for Board member Williams and he stated that he had enjoyed his time on the Board and working with the other members. ADJOURNMENT Motion for adjournment byWilliams and seconded by Barnhill. Motion carried, 3/0, Horton and Engel absent. Meeting adjourned at 7:26. POLICE CITIZENS REVIEW BOARD ATTENDANCE RECORD YEAR 2005 TERM 1/11 2/8 3/8 4/12 5/10 6/14 7/1~ 8/16~ 9/1~ 10/11 11/8 12/13 NAME EXP. Candy 9/1/07 NM X X NM X X NM X Barnhill Elizabeth 9/1/05 NM X X NM X X NM O/E Engel Loren 9/1/08 NM X X NM X X NM O/E Horton Greg Roth 9/1/05 NM X X NM X X NM X Roger 9/1/05 NM X X NM X O/E NM X ............................. Williams KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting .... Not a Member