HomeMy WebLinkAbout1999-04-20 Info PacketCITY COUNCIL INFORMATION PACKET
April 9, 1999
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APRIL 20 FORMAL MEETING ITEMS
Materials: Scott Blvd East Pad III [distributed early per Council request]
Memorandum from Finance Director: Water Revenue Bond Issue - $9,200,000
Memorandum from Finance Director: Water, Wastewater, and Solid Waste Fee Changes
APRIL 22 JOINT MEETING ITEMS
Memorandum from Carol Peters (JC Board of Supervisors): Request for Agenda Items [to be accepted
on April 20 Consent Calendar)
MISCELLANEOUS ITEMS
Tentative Meeting Schedule and Work Session Agendas
Memorandum from City Manager: Pending Development Issues
Memorandum from Finance Director: Investment Report for the Quarter Ending March 31, 1999
Memorandum from Planning and Community Development Director: Zoning Amendments - Oaknoll
Memorandum from Planning and Community Development Assistant Director & Parking and Transit
Director: Skywalk Connection between Senior Center and Iowa Avenue Multi-Use Parking Facility
Memorandum from JCCOG Transportation Planner: Proposed Amendments to the JCCOG Arterial
Street Plan: Extension of Oakdale Boulevard between County Road W-66 (Dubuque Street) and
Prairie du Chien Road
Memorandum from JCCOG Traffic Engineering Planner: Tower Court On-Street Parking Decision
Letter from Richard Kautz (Iowa DOT) to Mayor: Maintenance Projects - Patching on US 6 and Iowa 218
Memorandum from City Engineer: Iowa DOT Pavement Markings in Iowa City
Memorandum from Community Development Coordinator: Update on the Community Housing Forum
Recommendations
Memorandum from Transit Maintenance Supervisor to Parking and Transit Director: On-Street Lift
Breakdowns
Memorandum Parks and Recreation Director to City Manager: Cemetery Expansion
Memorandum from Dianna Furman: Utility Discount Program Statistics by Month - January 1998 and
Fiscal Year 1999
Release: Commissioner's Special Award for Traffic Safety
Iowa City Police Depadment Use of Force Report - March 1999
Minutes: December 8, 21, and January 28 - East Central Iowa Council of Governments [Vanderhoef]
Release: Earth Day and Arbor Day Events
Release: Phase II Iowa City Downtown Streetscape Improvements
Agenda: April 8 - JC Board of Supervisors
City of Iowa City
MEMORANDUM
04-09-99 I
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Date:
To:
From:
Re:
March 26, 1999
Planning and Zoning Commission
Scott Kugler, Associate Planner
ANN99-OOO2/REZ99-OOO4/SUB99-0002.
Scott Boulevard East, Part 3.
This item was discussed at the March 18 meeting and was deferred to allow additional
public discussion. The applicant also noted that revised building elevations were being
prepared for the senior housing development proposed on Lot 68. The revised building
elevations have been submitted, a reduced copy of which is attached. The roofline of the
building has been segmented a bit more than the previous version, alternative materials are
being proposed for some surfaces, the brick line along the based of the building has been
lowered, and projecting walls have been added to help break up the plane of the building.
The applicant intends to have a colored rendering of the buildings to view at the April 1
meeting.
There seemed to be some confusion about the staff recommendation regarding a
connecting road to the east of Scott Park Drive/Hummingbird Lane. This connection is
shown on the proposed Northeast District Plan (see map below). Staff noted that there are
limited opportunities for locating this connecting street due to development that has
already occurred along the east side of these roadways. One of the potential locations for
locating this connecting roadway is within the proposed annexation area to the south of
proposed Washington Street. The other location is on property outside of the annexation
area directly east of the future intersection of Washington Street and Scott Park
Drive/Hummingbird Lane. At the meeting, Keith Carter, owner of the property directly east
of Washington Street, expressed concern about the proposed alignment of Washington
Street which he felt is configured to eventually be extended through his property.
In Part, the concerns expressed by Mr. Carter
and some members of the Commission seem to
be based upon a false assumption, that being
that the best option for this connection would
be to extend Washington Street as a
continuous street to the property to the east.
It was suggested that perhaps Washington
Street should not be extended, but rather a
new street should be looked at which would
intersect with Scott Boulevard farther to the
south and extend across the annexation area to
the property to the east. In this way it would
not line up with Mr. Carter's property. However, the direct connection of Washington
Street to the east is not the issue driving staff's recommendation on this matter. Staff
feels that it is far more important to have an aligned intersection along Scott Boulevard, an
arterial street. Staff could not support an offset intersection farther south along Scott
Boulevard when the opportunity to align the intersection at Washington Street is available.
The second issue in order of importance is the existence of a connection to the property to
the east, regardless of where it occurs. Staff does not feel it is critical to have Washington
Street be a continuous street to the adjacent property and, in fact, the Northeast District
Plan illustrates an offset of this intersection and a street extension on the applicant's
property. A street offset in this location would even produce some benefits in terms of
traffic calming.
However, a more detailed look at the topography on the two properties in question
indicates that the Carter property would be more appropriate for this connection, regardless
of where Washington Street is located. Both parcels are wooded and slope down in
elevation to the east. However, the annexation area is much steeper and would be less
appropriate for a collector street. With a substantial amount of grading, staff believes that
a roadway could be constructed here, but the better location would be on the Carter
property to the north. The City has not been in the practice of condemning property for
the construction of collector streets, and it is likely that the only way that this extension
would occur on the Carter property is if the property owner chose to annex and develop it.
Due to these uncertainties, staff is recommending that a right-of-way be reserved within
the annexation area so that a connection to the east is not precluded. The opportunity for
the City to reserve this right-of-way is through the annexation and rezoning of the property.
Staff continues to recommend the reservation of a right-of-way on the subject property as
a condition attached to the proposed rezoning. A final decision on the alignment of this
roadway will have to be made when one or the other property is proposed for development.
STAFF RECOMMENDATION:
Staff recommends that ANN99-0002, a request for voluntary annexation of approximately
10.30 acres located east of Scott Boulevard at Washington Street, be approved.
Staff recommends that REZ99-O004, a request for a rezoning of property located east of
Scott Boulevard at Washington Street from RM-12, RS-8, and County RS to RS-5 (5.43
acres), RM-12 (1.12 acres), and PDH-8 (8.36 acres), and for a preliminary OPDH plan to
allow a 72-unit residential development, be approved, subject to a conditional zoning
agreement requiring the dedication of a 50-foot wide right-of-way within the proposed RS-5
zone east of Scott Park Drive/Hummingbird Lane to provide access to the property to the east
when the RS-5 area is proposed to be developed.
Staff recommends that SUB99-0002, a request for a preliminary plat of Scott Boulevard East,
Part Three, a 9.46 acre, three-lot residential subdivision located east of Scott Boulevard at
Washington Street, be approved.
Approved by:
Robert Miklo, Senior Planner
Department of Planning and
Community Development
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STAFF REPORT
To: Planning and Zoning Commission
Item: ANN99-0002/REZ99-0004/SUB99-0002.
Scott Boulevard East, Part Three/Regency
Heights Apartments
GENERAL INFORMATION:
Applicant:
Contact person:
Requested action:
Location:
Size:
Existing land use and zoning:
Surrounding land use and zoning:
Comprehensive Plan:
Prepared by: Scott Kugler
Date: March 18, 1999
Bruce Glasgow
Plum Grove Acres
834 N. Johnson Street
Iowa City, Iowa 52245
Phone: 338-1365
MMS Consultants
1917 S. Gilbert St.
Iowa City, IA 52240
Phone: 351-8282
Voluntary annexation, rezoning of
property to RS-5, RM-12, and PDH-8,
approval of a preliminary OPDH plan to
allow a 72-unit eider apartment facility,
approval of a three-lot residential
subdivision
East side of Scott Boulevard at
Washington Street
Annexation: 9.75 acres. Whole site:
14.91 acres
Vacant, RS~8, RM-12, and County RS
North:
East:
South:
West:
Residential, RS-8;
Residential, County RS;
Vacant, RM-12;
Residential, PDH-8.
Residential, 2-8 dwelling units per acre
and 8-16 dwelling unit per acre,
policies regarding diversity of housing
and interconnected neighborhood street
pattern, Northeast District Plan
Applicable Code requirements:
14-6J-2, Planned Development Overlay
Zone, 14-7, Land Subdivisions
File date:
February 11, 1999
45-day limitation period:
March 28, 1999
BACKGROUND INFORMATION:
The applicant, Bruce Glasgow, on behalf of property owner Plum Grove Acres, is requesting
an annexation, rezoning and preliminary plat of Scott Boulevard East, Part Three, on property
located on the east side of Scott Boulevard at Washington Street. The total site area under
consideration equals 14.91 acres, approximately 5.16 acres of which is already located
within the corporate limits. Approximately 9.75 acres is proposed for annexation and
rezoning from County RS, Suburban Residential, to RS-5, Low Density Single-Family
Residential, OPDH-8, Planned Development Housing Overlay, and RM-12, Low Density Multi-
Family Residential. The proposal would include the extension of Washington Street to the
east of Scott Boulevard and the connection of Scott Park Drive with Hummingbird Lane.
Most of the property along Scott Park/Hummingbird would be zoned RS-5. Small parcels to
the south of Washington Street and west of Scott Park/Hummingbird, which would be
created by the proposed alignment of the streets, would be rezoned to RM-12 to be
consistent with the existing zoning on immediately adjacent parcels. The property proposed
for OPDH-8 zoning consists of 8.16 acres located at the northeast corner of Scott Boulevard
and Washington Street extended, and is to be developed as a 72-unit eider apartment facility.
ANALYSIS:
This application includes a request for a voluntary annexation, a rezoning (including a planned
development rezoning with an associated preliminary OPDH Plan), and a preliminary plat of a
portion of the subject property. The proposed annexation will be evaluated in terms of its
compliance with the annexation policies contained in the Comprehensive Plan and the ability
of existing infrastructure to accommodate the proposed development. The proposed rezoning
and preliminary OPDH plan will be evaluated in terms of its compliance with the
Comprehensive Plan, the pending Northeast District Plan, and its compatibility with the
existing and potential surrounding development. The proposed plat will be reviewed with
respect to its conformance with the City's subdivision and zoning regulations.
Proposed Annexation:
The annexation policy contained in the Comprehensive Plan states that voluntary annexations
should be viewed positively when the following conditions exist:
1. The area under consideration falls within the adopted long-range planning boundary,
2. Development in the area proposed for annexation will fulfill an identified need without
imposing an undue financial burden on the City, or
3. Control of development is in the City's best interest.
The proposed annexation area falls well within the adopted growth area, which extends
beyond Taft Avenue approximately one mile to the east. Staff also feels that it is in the
City's best interest to control the development of property within its growth area through
implementation of its zoning and subdivision regulations. The property in question is
contiguous with the current corporate limits, and additional development in this location
under County jurisdiction would hinder the ability of the City to expand in this direction over
the long term. With regard to the second condition, a part of this proposal includes a 72-unit
senior housing development. There is an identified need for additional affordable senior rental
housing in Iowa City, as noted in the 1998 Maxfield study, and CITY STEPS notes that there
are a number of elderly Iowa City renters who are cost burdened (paying over 30% of their
income toward rent). These conditions appear to be met by the proposed annexation.
Also included in the annexation policy is a need to look at the impact of the proposed
development on existing, overburdened arterial streets in other parts of the City. The JCCOG
transportation planning division has evaluated the traffic impact of proposed annexation and
rezoning, and has determined that there would not be a significant increase in the average
daily traffic on surrounding streets. Court Street and Scott Boulevard, the two closest arterial
streets, have plenty of excess capacity to accommodate traffic generated by the proposed
development.
The proposed annexation appears to be consistent with the City's annexation policy
contained in the Comprehensive Plan. In addition, sanitary sewer and water service is
available to serve the property. Staff recommends approval of the proposed annexation.
Proposed Rezoning Plan:
The proposed rezoning plan for this property will be reviewed in terms of its compliance with
the Comprehensive Plan and the draft Northeast District Plan, and its compatibility with the
existing and potential development on surrounding properties.
Comprehensive Plan/Northeast District Plan: The Comprehensive Plan contains general
recommendations and policies to help guide development and redevelopment in Iowa City, as
well as a general land use map for areas within the current corporate limits. The draft
Northeast District Plan was prepared after more detailed study and analysis of this area of the
City, and with input from the public. The policies and recommendations contained in the
various district plans are intended to be more specific than those in the Comprehensive Plan,
and it is anticipated that the general land use map contained in the Comprehensive Plan will
be replaced by the district plans. The Northeast District Plan tends to focus less upon
specific densities of development and more on design and compatibility issues. The
Northeast District Plan has not yet been adopted, but-is being considered by the City Council
and may be in place before this rezoning it acted upon by the Council. Staff will make use of
the policies of both plans in reviewing this request.
The zoning plan for the areas within the corporate limits generally complies with the
recommendations contained on the general land use plan. The area south of Washington
Street (existing and proposed RM-12) is suggested by the plan for residential development at
8-16 units per acre, and the area north of Washington Street (PDH-8) is suggested for
residential at 2-8 units per acre. The areas outside of the corporate limits are not represented
on the general land use map, but are included in the draft Northeast District Plan. The
Northeast District Plan illustrates a development scenario very similar to what is being
proposed with this application, with multi-family development around the existing storm
water management facility north of Washington Street, additional multi-family south of
Washington Street (as per the current zoning of this area), and single-family development to
the east along Scott Park Drive/Hummingbird Lane. The development being proposed on Lot
68 includes 72 dwelling units on an 8.16 acre parcel, resulting in a density of 8.82 units per
acre. The underlying RS-8 zoning allows about 10 units per acre, based on the lot area per
dwelling specified in the ordinance. While this figure may exceed the density
recommendations contained on the general land use plan, other policies contained in the two
plans suggest diversity of housing within neighborhoods, which can be accomplished in part
through the location of multi-family development in appropriate locations along arterial streets
and at the corners of arterial and collector streets. Both documents note that when these
areas are in close proximity to single-family neighborhoods, compatibility of the design of the
developments should be given close scrutiny. If this issue can be addressed, staff feels that
the proposed density is reasonable for this property.
The draft Northeast District Plan also contains a potential street system for this area. While
this street plan is conceptual and is not expected to be a blueprint for the development of any
particular property, it does illustrate how the concept of developing interconnected street
systems within new neighborhoods can be accomplished in this area. The plan illustrates the
extension of Washington Street east of Scott Boulevard and a connecting road from Scott
Park Drive/Hummingbird Lane to connect to potential development to the east. Because
much of the property along Scott Park/Hummingbird has already been developed, there are
limited opportunities to accomplish the proposed connection to the east. There are two
opportunities to provide this connection; via the extension of Washington Street beyond
Scott Park/Hummingbird or via a new street located within the annexation area on the east
side of Scott Park/Hummingbird.
Topographically, the extension of Washington Street would be the most appropriate location
for the connecting street. However, the property that would be needed for this extension is
not within the City limits and is not owned by the applicant. The City has little control over
the development of this property, and without condemning the needed right-of-way, would
have no assurance that this extension would ever occur. Therefore, staff recommends that
as a condition attached to this rezoning, a right-of-way be reserved within the annexation
area to provide a potential for access from Scott Park/Hummingbird to the property to the
east. The exact location of the right-of-way need not be determined at this time, but a
reference to a local street right-of-way being needed as this area is platted should be included
in a conditional zoning agreement attached to the annexation and rezoning of this area. If the
street connection can be provided via the extension of Washington Street, this condition
could be released. But if the Washington Street extension does not occur, the opportunity
for a street connection to the east would not be lost.
Provided that both the neighborhood compatibility issue and the street right-of-way
reservation are addressed, staff feels that the proposed rezoning is consistent with the
policies contained in the Comprehensive Plan and the draft Northeast District Plan.
Neighborhood Compatibility/Preliminary OPDH Plan: The proposed rezoning includes areas to
be zoned RS-5, generally along the eastern edge of the annexation area, two small parcels to
be added to an existing RM-12 zone to the south of Washington Street extended, and a
proposal for a planned development (PDH-8) on the north side of Washington Street
extended, which is to be the site of a 72-unit senior housing facility. The existing
development along Scott Park Drive/Hummingbird Lane is single-family, and it is anticipated
that the development of the property to the east will be predominantly single-family as well.
The proposed RS-5 zoning would be compatible with the existing and expected development
in the area. The proposed RM-12 parcels are essentially remnants created by the design of
Washington Street, which is to travel slightly to the north of the existing east-west zoning
boundary to better follow the topography in the area and to align with the existing Scott
Boulevard/Washington Street intersection. Staff views the rezoning of these parcels as more
of a housekeeping measure, and not as a significant increase in the potential development
area of this RM-12 zone. Much of the additional 1.12 acres to be rezoned is occupied by
street right-of-way and not developable property. The main component of the neighborhood
compatibility analysis centers around the proposed planned development.
The preliminary OPDH plan submitted for lot 68 illustrates two 36-unit buildings overlooking
an existing storm water detention area that lies between the buildings and Scott Boulevard.
Vehicular access to the site is to be from Washington Street, which will be extended east of
Scott Boulevard. The development would include a combination of open surface parking and
garages attached to the ends of the buildings. Upon reviewing the initial plan submitted by
the applicant, staff raised concerns about the location of the garages and their proximity to
and visibility from Washington Street and Scott Boulevard. However, the applicant has
provided a cross-section indicating that the garages will not be highly visible from Scott
Boulevard and the western portion of extended Washington Street. In addition, the applicant
worked with staff to redesign the entry to the property to help de-emphasize and screen the
garages from view from the eastern portion of Washington Street and improve the
appearance of the entry to the site. Staff feels this issue has been adequately addressed.
A row of single-family lots is being proposed along the west side of Scott Park
Drive/Hummingbird Lane, which would provide some separation between the existing
residences on Hummingbird Lane and the proposed 3 story buildings. However, the
relationship between these proposed lots and the larger buildings should also be considered.
Contour information shown on the plan indicates that the ground floor elevations of the two
larger buildings will be about 14 or 15 feet lower than the proposed grade of the future lots
and the existing grade of Hummingbird Lane. The existing homes along Hummingbird Lane
appear to be about even with or lower than the surface of the existing roadway. The change
in grade would help to mitigate the difference in height between the three story buildings
being proposed and the existing or future residential structures to the east.
The proposed 3 story buildings are approximately 225 feet long by 55 feet wide, with a few
variations in the plane of the buildings along their length. Given that the buildings are not
located along the Washington Street streetscape and are set back quite a distance from Scott
Boulevard, staff is not as concerned about building details as it might be if the site were
configured differently. However, this does not mean that the appearance and design of the
buildings is not important. Staff has worked with the applicant to improve the design of the
buildings in terms of building materials, fenestration, and facade details. Staff would have
preferred more relief in the facade of the buildings. The proposed building elevations are
attached to this report.
Screening is shown on the plan along the proposed access drive to help screen the view of
the parking and garages from the adjacent properties. The screening is proposed to be
installed partially within a planting easement at the back of the future lots to the east. Legal
papers associated with this plan and the final plat for this property should obligate the owner
of Lot 68, for which the screening is required, to maintain the plantings and replace them as
necessary. Since the plantings are also proposed to be located within a sanitary sewer
easement, the legal papers should also note that the owner of Lot 68 would be responsible
for replacement of the screening material should the City need to remove it to maintain the
sewer.
The orientation of the buildings is such that the front entrances of the buildings will be facing
east, and be visible from the single-family lots to the east. While this may provide a more
attractive view from these lots, typically staff recommends that the fronts of buildings face
the street wherever possible. However, given the distance between Scott Boulevard and the
proposed buildings (ranging from approximately 110 to 340 feet) there is little reason to have
the fronts of the buildings toward the arterial street. The limited useable frontage and
topography along Washington Street makes fronting a building in that direction difficult.
The Fire Department has noted that vehicle turnarounds are required in several locations on
the site, sized to accommodate emergency vehicles. The applicant has provided these
turnarounds on the most recent site plan and the Fire Department is reviewing the proposal to
ensure that they will meet their needs. The Fire Department's evaluation should be available
prior to the March 18 meeting. It is anticipated that this issue can be adequately addressed
on the site.
Staff feels that with an attractive and well landscaped entry to the site along Washington
Street, the broad setback proposed along Scott Boulevard, the change in elevation between
the proposed buildings and existing and future residential lots, and adequate screening of
parking areas, the proposed development can fit in this location - at the edge of a developing
single-family neighborhood and along an arterial street. In addition, the proposed
development plan for Lot 68 appears to meet the requirements for a preliminary OPDH plan.
Staff feels that although the building design could be improved, the proposed rezoning is
consistent with the policies contained in the Comprehensive Plan and the draft Northeast
District Plan, and will be compatible with the existing and future development on surrounding
properties.
Proposed Preliminary Plat:
Subdivision Regulations: The proposed preliminary plat appears to be in general conformance
with the requirements of the subdivision regulations. There is one remaining questions with
regard to the location of the sanitary sewer to serve this property. Public Works has noted
that the proposed sewer line running north along the east line of Lot 68 appears to be an
acceptable location, but is concerned about the depth that the line will have to be at its south
end. This issue will be looked at in more detail when construction drawings are reviewed in
association with the final plat. At that time a decision will be made regarding the exact
location and design of this sanitary sewer.
Streets: Washington Street currently terminates at Scott Boulevard. It is proposed to be
extended east of Scott Boulevard to serve the proposed senior housing development, and is
to eventually extend to intersect with Scott Park Drive/Hummingbird Lane. This street
extension is shown on the draft Northeast District Plan. Washington Street is proposed to be
constructed to collector street standards, with a 60-foot right-of-way and 31 feet in width.
This is an appropriate design standard for this street given its potential as an entrance to a
future residential neighborhood that may develop to the east of this area.
Scott Park Drive and Hummingbird Lane are not included in the area being platted, but are
shown in concept form on the preliminary plat drawing. The plan shows the two roads
connecting to provide a connection within the neighborhood, as illustrated on the draft
Northeast District Plan. Staff feels that it is important that this connection occurs rather than
having two cul-de-sacs that face each other. When this area is platted, one or the other
street name will have to be chosen for this street.
Neighborhood Open Space: The area being platted requires a total of .34 acres of
neighborhood open space. This appears to be a situation where fees in lieu of the actual
dedication of open space may be appropriate, to be used toward the acquisition of parkland
within this area at some point in the future as the neighborhood develops. The Northeast
District Plan notes the potential for the retention of a portion of wooded property along Scott
Park Drive/Hummingbird Lane as a public area. This area is located outside of the subdivision
boundaries and cannot be acquired at this time, but should be considered in the future. The
Parks and Recreation Commission will also review the open space issue and provide a
recommendation prior to City Council consideration of the plat.
Storm Water Management: The existing storm water management basin located on proposed
lot 68 is intended to serve the proposed development. It has been sized to accommodate the
development of this property.
STAFF RECOMMENDATION:
Staff recommends that ANN99-O002, a request for voluntary annexation of approximately
9.75 acres located east of Scott Boulevard at Washington Street, be approved.
Staff recommends that REZ99-0004, a request for a rezoning of property located east of
Scott Boulevard at Washington Street from RM-12, RS-8, and County RS to RS-5 (5.43
acres), RM-12 (1.12 acres), and PDH-8 (8.36 acres), and for a preliminary OPDH plan to
allow a 72-unit residential development, be approved, subject to a conditional zoning
agreement requiring the dedication of a 50-foot wide right-of-way within the proposed RS-5
zone east of Scott Park Drive/Hummingbird Lane to provide access to the property to the east
when the RS-5 area is proposed to be developed.
Staff recommends that SUB99-0002, a request for a preliminary plat of Scott Boulevard East,
Part Three, a 9.46 acre, three-lot residential subdivision located east of Scott Boulevard at
Washington Street, be approved.
ATTACHMENTS:
1. Location Map.
2. Annexation/Rezoning Exhibit.
8
Preliminary Plat & Preliminary OPDH-8 Plan.
Proposed Building Elevations.
Cross-Section View.
Approved by:
Robert Miklo, Senior Planner
Department of Planning and
Community Development
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The following materials regarding this item were
submitted by neighboring property owners or other
interested persons.
Board of Directors
Hanover Court Owners' Association
3334 Hanover Court
IOWA CITY IA 52245
RE: Informal Meeting
Ilowa City Planning and Zonong Commission
Monday 15 March 1999
and
Formal Meeting
Thursday 18 March 1999
ANNEXATION/REZONING ITEM ANN99-0002/REZ99-0004
Iowa City Planning and Zoning Commission
410 East Washington Stret
Iowa City IA 52240
Gentlemen:
The Hanover Court Condominium is located to the West immediately across Scott
Boulevard from the Annexation, rezoning and construction proposed in the agenda item
cited above.
It is the understanding of this Board of Directors that a street exists (Hummigbird
Lane) southward from Lower West Branch Road,and that that street will be connnected in
the future to Scott Park Drive, presently running North from Court Street.
We suggest that that link be developed to serve the proposed new development if
this annexation and rezoning is allowed, instead of a new curb cut on Scott Boulevard and a
long narrow driveway serving 72 apartments.
We also suggest that the development of a single lot to serve 72 housing units on
which most of the residentiol area consists of a drainage retention basin is a subterfuge to
allow denser occupancy than would be permitted on a lot with the drainage basis removed.
In summary, the Hanover Court Pwners' Association is opposed to these changes.
Will youn please have this letter entered in opposition at the hearing.
Thank you.
Howard W Mc~CCau;~ey~
President.
City of Iowa City
MEMORANDUM
Date: April 9, 1999
To: City Council and City Manager
From: Don Yucuis, Finance Director
Re: Water Revenue Bond Issue - $9,200,000
April 20, 1999 has been set as the bond sale date for a Water Revenue Bond Issue of
$9,200,000 to pay for projects related to the new water treatment facility. The projects included
in this issue are:
· Site work - New Water Plant $1,725,000
· Site work - Peninsula $1,600,000
·New Water Main $3,550,000
· Collector Wells $715,000
· Sand Pit Pump Station $800,000
· Iowa River Dam Improvements $485,000
· Engineering/Miscellaneous Costs $153,000
· Issuance Costs $172,000
Grand Total $9,200,000
I have recommended a 25-year level debt repayment schedule for this issue and anticipate an
interest rate less the 5%. The expected annual principal and interest payments are
approximately $650,000 per year. A request to Moody's Investors Inc. for a rating on the issue
will be submitted next week and would expect a rating similar to the Sewer Revenue Bonds of
Aa.
Im\mem\dy4-9,doc
City of Iowa City
MEMORANDUM
Date:
To:
From;
Re:
April 9, 1999
City Council
City Manager
Don Yucuis, Finance Director
Water, Wastewater and Solid Waste Fee Changes
A public hearing is set for April 20, 1999 to receive public input on changes to water, wastewater
and solid waste fees. Below is a summary of the changes in the ordinances (attached):
1. Water fees - a 15% increase in water user fees for all rate users is recommended for usage
on or after August 1, 1999. The other change is a decrease in the direct purchase of water
fee per 200 gallons or fraction thereof from $1.00 to 50¢ per 200 gallons of water used.
2. Wastewater service charges and fees - The recommended changes include a 10%
increase in sanitary service fees and while the holding tank waste fee of $.03 per gallon
remains the same, an additional landfill tipping fee will be added depending on the waste.
This will apply to haulers that clean out wash pits and transfer industrial waste that contains
large amounts of sand and gravel. The wastewater's dump station is not capable of
processing these materials on site. Staff is required to load up all these materials and bring
them to the landfill after the fluids have drained off in the dump station. Handling of these
solids creates a landfill tipping fee of $50 to $150 per holding tank waste hauler load. By
making this change it would charge these holding tank waste haulers the $.03 per gallon
plus landfill tipping fees when applicable.
3. Solid waste disposal fees - The residential solid waste collection fee is proposed to be
decreased from $11.55 per month to $11. The solid waste monthly minimum which includes
two containers per week will specifically be reduced from $8.75 to $8.20. The curbside
recycling fee of $2.80 will remain the same.
Please call me at 356-5052 if you have any questions.
Im\mem~y~8.doc
84/88/99 11:49:48
319-354-4213
,3193565889 Narian Rarr
Johnson County
]~ IOWA m>
Jonathan Jordahl, Chair
Charles D. Duffy
Michael E. Lehman
Sally Stutsman
Carol Thompson
DATE: April 8, 1999
TO:
BOARD OF SUPERVISORS
MEMO
City Councils of
Iowa City
Coralville
Noah Liberty
Iowa City Community School District Board of Directors
"
FROM:
RE:
Location:
Carol Peters, Administrative Assistant
4:00 p.m. joint meeting on April 22, 1999
lower level of Montgomery Hall, Johnson County Fair Grounds.
I am in the process of pro aring the agenda for this joint meeting. ~'JjY'-~ i2::'i~-i~Yt-'l?';'-'j/~ llJJff
h't/~lh~, ,,,n',:~-tlm-.,,,,r.m,r_ .... r,r,_. _,... ,--1-~ That will give me time to prepare the
agenda and have it distributed.
My phone # is 356-6000
Fax # is 354-4213
e-mail: cpeters@co.johnson.ia.us
As always thanks for your help.
913 SOUTH DUBUQUE ST. SUITE 201 IOWA CITY, IOWA 52240 TEL: (319) 356-6000 FAX: (319) 354-4213
City Council Meeting Schedule and
Tentative Work Session Agendas
April 9, 1999
JApril 19
6:30p
COUNCIL WORK SESSION
Monday
Council Chambers
JApril 20
7:00p
FORMAL COUNCIL MEETING
Tuesday
Council Chambers
lApril 22
4:00p
COUNCIL WORK SESSION
Joint Meeting - Coralville, North Liberty,
School District, Supervisors
Thursday
Montgomery Hall
Johnson County Fair Grounds
JMay 3
6:30p
7:00p
Computer Q & A (Council Only)
COUNCIL WORK SESSION
Monday
Council Chambers
Council Chambers
J May 4
7:00p
FORMAL COUNCIL MEETING
Tuesday
Council Chambers
.May 17
6:30p
COUNCIL WORK SESSION
Monday
Council Chambers
iMay 18
7:00p
FORMAL COUNCIL MEETING
Tuesday
Council Chambers
May 31
Monday I
MEMORIAL DAY - CITY OFFICES CLOSED
Goosetown Traffic Calming
Transit Interchange
Energy Deregulation
Airport Terminal
Recycling Center
Gutheinz Fountain
Stormwater Management
Sound Permit Fees
Meeting dates/times subject to change
FUTURE WORK SESSION ITEMS
Chutes and Vaults
Hickory Hill West
Englert Theater
Free-Standing Signage
Lighting Standards
Adopt~A-Park
Public Art Funding
Iowa Avenue Parking Garage
City of Iowa City
MEMORANDUM
IP6
Date: April 7, 1999
To: City Council
From: City Manager
Re: Pending Development Issues
An application submitted by Don Schumacher c/o Towncrest Amoco for a special exception to
permit an auto and truck-oriented use, a filling station, car wash and convenience store, for
property located in the Community Commercial (CC-2) zone at 2315 Muscatine Avenue.
An application submitted by Steve Harding for a special exception to establish an auto and
truck-oriented use, a pizza delivery and carryout business, for property located in the
Community Commercial (CC-2) zone at 517 S. Riverside Drive.
jw/rnern/sa-develop.doc
City of Iowa City
MEMORANDUM
DATE:
TO:
FROM:
RE:
April 8, 1999
City Council
City Manager
City of Iowa
For the quatier ending March 31, 1999
Attached you will find the City of Iowa City Investment Report for the quarter ending March 31,
1999. The report lists the investments by fund, institution, and maturity date and includes new
investments purchased and those redeemed. We continue to be able to invest City funds out
approximately 10 to 11 months based on our daily cash flow needs. The purchased and
redemption portion of the schedule reflects the rates the City had at maturity and then the rates at
the reinvestment date. Please call me if you have any questions.
Attachment
CITY OF IOWA CITY
QUARTERLY
INVESTMENT REPORT
DECEMBER 31, 1998
to
MARCH 31, 1999
Finance Department:
Prepared by:
Sara Sproule
OVERVIEW
The City of Iowa City's investment objectives are safety, liquidity and yield. The primary
objective of the City of Iowa City's investment activities is the preservation of capital and
the protection of investment principal. The City's investment portfolio remains sufficiently
liquid to enable the City to meet operating requirements that cash management
procedures anticipate. In investing public funds, the City's cash management portfolio is
designed with the objective of regularly exceeding the average return on the six month
U.S. Treasury Bill. The Treasury Bill is considered a benchmark for riskless investment
transactions and therefore comprises a minimum standard for the portfolio's rate of return.
The investment program seeks to achieve returns above the threshold, consistent with
risk limitations and prudent investment principles.
The quarterly investment report lists investments by fund, by institution, by maturity date,
and investments purchased and redeemed.
The Federal Reserve lowered the federal funds rate one-quarter percentage point from
5.50 percent to 5.25 percent at its meeting in September 1998. The Federal Reserve
lowered the federal funds rate another one-quarter percentage point on October 15, 1998
from 5.25 percent to 5.00 percent. This was the second rate reduction in just sixteen
days. The Federal Reserve made a third round of interest rate cuts on November 17,
1998. This rate cut was also one-quarter percentage point and was from 5.00 percent to
4.75 percent. The federal funds rate is what banks charge each other on overnight loans.
Prior to the September meeting the federal funds rate had not been changed for eighteen
months.
The City of Iowa City is continuing to receive lower rates on our portfolio investments.
Rates on new investment purchases are much lower than rates on maturing investments.
Maturing investments had stated interest rates of 5.68 percent to 6.21 percent. New
investment purchases have stated rates of 4.75 percent to 5.11 percent.
The size of the City's investment portfolio increased in the third quarter of fiscal year 1999
due to the investment of approximately $15.5 million in bond proceeds. These funds
were invested in amounts and maturity dates expected to meet project expenses.
CITY OF IOWA CITY
INVESTMENTS ON HAND
SUMMARY BY FUND
INSTITUTION
NAME
ALL OPERATING FUNDS
GENERAL OBLIGATION BOND FUND
EMPLOYEE BENEFIT RESERVE FUND
BOND RESERVE FUND
TOTAL
3/31/99
INVESTMENT
AMOUNT
71,545,331.25
1,200,000.00
3,300,000.00
16, 109,326.00
92,154,657.25
3/31/98
INVESTMENT
AMOUNT
63,937,979.18
1,200,000.00
4,000,000.00
15,000,463.00
84,138,442.18
CITY OF IOWA CITY
INVESTMENTS ON HAND
LISTING BY INSTITUION
INSTITUTION
NAME
BRENTON BANK
MERCANTILE BANK MIDWEST
FIRSTAR BANK
HAWKEYE STATE BANK
HILLS BANK & TRUST
IOWA STATE BANK
IOWA PUBLIC AGENCY INVESTMENT TRUST
PLANTERS UNION BANK
NORWEST BANK
U OF I COMM CREDIT UNION
US TREASURY NOTES
VAN KAMPEN
3/31/99
INVESTMENT
AMOUNT
3,900,000.00
5,000,000.00
0.00
14,611,463.00
5,474,000.00
6,000,000.00
16,664,639.40
7,680,400.00
22,674, 154.85
9,950,000.00
0.00
200,000.00
3/31/98
INVESTMENT
AMOUNT
0.00
1,000,000.00
0.00
9,000,000.00
9,514,000.00
3,800,000.00
4,637,552.57
13,668,000.00
34,868,889.61
7,450,000.00
0.00
200,000.00
TOTAL 92, 154,657.25 84, 138,442.18
CITY OF IOWA CITY
INVESTMENTS ON HAND
DETAIL LISTING BY MATURITY DATE
3/31/99
INSTITUTION INVESTMENT PURCHASE MATURITY
NAME TYPE DATE DATE
VAN KAMPEN GOVT MUTUAL FUND
NORWEST BANK SAVINGS
NORWEST BANK SAVINGS
HAWKEYE STATE BANK SAVINGS
NORWEST BANK SAVINGS
IOWA PUBLIC AGENY INVEST. TRUST IPAIT
IOWA PUBLIC AGENY INVEST. TRUST IPAIT FLEX CD
IOWA PUBLIC AGENY INVEST. TRUST IPAIT
IOWA PUBLIC AGENY INVEST. TRUST IPAIT FLEX CD
PLANTERS UNION BANK CD
HAWKEYE STATE BANK CD
PLANTERS UNION BANK CD
PLANTERS UNION BANK CD
IOWA STATE BANK CD
IOWA STATE BANK CD
BRENTON BANK CD
BRENTON BANK CD
BRENTON BANK CD
NORWEST BANK CD
HILLS BANK CD
HILLS BANK CD
PLANTERS UNION BANK CD
HAWKEYE STATE BANK CD
HAWKEYE STATE BANK CD
HAWKEYE STATE BANK CD
IOWA STATE BANK CD
HILLS BANK CD
MERCANTILE BANK MIDWEST CD
NORWEST BANK CD
HAWKEYE STATE BANK CD
HILLS BANK CD
HAWKEYE STATE BANK CD
HILLS BANK CD
HILLS BANK CD
NORWEST BANK CD
HAWKEYE STATE BANK CD
MERCANTILE BANK MIDWEST CD
MERCANTILE BANK MIDWEST CD
NORWEST BANK CD
NORWEST BANK CD
HAWKEYE STATE BANK CD
HAWKEYE STATE BANK CD
MERCANTILE BANK MIDWEST CD
BRENTON BANK CD
MERCANTILE BANK MIDWEST CD
NORWEST BANK CD
MERCANTILE BANK MIDWEST CD
NORWEST BANK CD
NORWEST BANK CD
NORWEST BANK CD
NORWEST BANK CD
U OF I COMMUNITY CREDIT UNION CD
22-Ju1-85 N/A
30-Jun-95 N/A
17-Apr-97 N/A
18-Ju1-97 N/A
25-Nov-97 N/A
9-Mar-98 N/A
6-Apr-98 N/A
25-Feb-99 N/A
31 -Mar-99 N/A
1 -May-98 1 -Apr-99
12-May-98 9-Apr-99
12-May-98 15-Apr-99
12-May-98 23-Apr-99
12-May-98 30-Apr-99
12-May-98 7-May-99
5-Jun-98 14-May-99
5-Jun-98 21-May-99
19-Jun-98 1-Jun-99
6-Nov-98 1 -Jun-99
2-Ju1-98 4-Jun-99
2-Ju1-98 15-Jun-99
17-Jul-98 18-Jun-99
6-Jul-98 25-Jun-99
25-Sep-97 1 -Jul-99
24-Oct-97 1 -Jul-99
30-Mar-98 1 -Jul-99
1 -Jul-98 1 -Jul-99
9-Sep-98 1 -Jul-99
12-Nov-98 1 -Jul-99
11-Mar-99 1 -Jul-99
25-Aug-98 2-Ju1-99
6-Ju1-98 6-Ju1-99
25-Aug-98 15-Ju1-99
25-Aug-98 16-Ju1-99
22-Sep-98 30-Ju1-99
1 -Oct-98 2-Aug-99
25-Sep-98 13-Aug-99
7-Aug-98 31-Dec-99
9-Oct-98 16-Aug-99
9-Oct-98 27-Aug-99
1 -Oct-98 31 -Dec-99
13-Oct-98 1 -Sep-99
13-Oct-98 10-Sep-99
13-Oct-98 15~Sep-99
15-Oct-98 24-Sep-99
12-Nov-98 1 -Oct-99
23-OCF98 8-Oct-99
12-Nov-98 15-Oct-99
12-Nov-98 22-Oct-99
16-Nov-98 l-Nov-99
20-Nov-98 5-Nov-99
13-Nov-98 15-Nov-99
INVESTMENT INTEREST
AMOUNT RATE
200,000.00 VARIABLE
1,300,000.00 VARIABLE
241,077.85 6.21
1,600,000.00 5.50
589,614,00 6.01
1,000,000.00 VARIABLE
3,367,710.00 5.72
4,438,745.26 VARIABLE
7,858,184.14 5.11
1,000,000.00 5.76
900,000.00 5.70
1,000,000.00 5.77
900,000.00 5.77
1,000,000.00 5.72
900,000.00 5.72
1,000,000.00 5.85
900,000.00 5.85
1,000,000.00 5.80
1,200,000.00 5.16
900,000.00 5.80
1,000,000.00 5.80
900,000.00 5.63
1,200,000.00 5.70
1,300,000.00 6.35
1,000,000.00 6.25
1,600,000.00 5.77
774,000.00 5.80
600,000.00 5.25
525,000.00 5.11
411,463.00 4.75
900,000.00 5.55
1,100,000.00 5.70
1,000,000.00 5.55
900,000.00 5.55
900,000.00 5.29
1,000,000.00 5.25
900,000.00 5.28
800,000.00 5.80
1,000,000.00 5.26
900,000.00 5.26
700,000.00 5.25
1,000,000.00 5.00
900,000.00 4.90
1,000.000.00 5.25
900.000.00 4.96
1,000,000.00 5.11
900,000.00 4.95
1,000,000.00 5.11
900,000.00 5.11
1,000,000.00 5.02
900,000.00 4.96
9,950,000.00 VARIABLE
Page 1
INSTITUTION
NAME
NORWEST BANK
NORWEST BANK
NORWEST BANK
NORWEST BANK
NORWEST BANK
NORWEST BANK
NORWEST BANK
NORWEST BANK
HAWKEYE STATE BANK
HAWKEYE STATE BANK
NORWEST BANK
HAWKEYE STATE BANK
IOWA STATE BANK
PLANTERS UNION BANK
NORWEST BANK
PLANTERS UNION BANK
PLANTERS UNION BANK
TOTAL
INVESTMENT
TYPE
CD
CD
CD
CD
CD
CD
CD
CD
CD
CD
CD
CD
CD
CD
CD
CD
CD
PURCHASE
DATE
1 -Dec-98
4-Dec-98
15-Dec-98
18-Dec-98
28-Jan-99
28-Jan-99
4-Feb-99
16-Feb-99
25-Feb-99
11-Mar-99
5-Oct-98
15-Jan-99
25-Mar-99
3-Oct-97
31 -Oct-97
31 -Oct-97
13-J u1-98
MATURITY
DATE
15-Nov-99
19-Nov-99
1 -Dec-99
3-Dec-99
15-Dec-99
17-Dec-99
30-Dec-99
3-Jan-00
14-Jan-00
28-Jan-00
5-Apr-00
3-Jul-00
3-Jul-00
30-Jun-01
31 -Oct-02
1 -Jul-03
11-Jul-03
INVESTMENT INTEREST
AMOUNT RATE
1,000,000.00 4.90
900,000.00 5.01
1,000,000.00 4.94
900,000.00 4.91
1,000,000.00 4.96
1,000,000.00 4.96
1,000,000.00 5.01
1,000,000.00 4.75
2,200,000.00 5.10
1,000,000.00 5.05
2,000,000.00 5.26
1,200,000.00 5.05
2,500,000.00 5.01
119,000.00 6.25
1,418,463.00 6.49
250,000.00 6.50
3,511,400.00 5.92
$92,154,657.25
Page 2
CITY OF IOWA CITY
INVESTMENT ACTIVITY
FOR THE QUARTER ENDED MARCH 31, 1999
INVESTMENTS ON HAND AT 12/31/98
INSTITUTION
PURCHASES 12/31/98 TO 3/31/99
INVESTMENT
TYPE
PURCHASE
DATE
MATURITY
DATE
INTEREST
RATE
81,357,496.78
HAWKEYE STATE BANK CD 1/15/99
NORWEST BANK CD 1/28/99
NORWEST BANK CD 1/28/99
NORWEST BANK CD 2/4/99
NORWEST BANK CD 2/16/99
HAWKEYE STATE BANK CD 2/25/99
IOWA PUBLIC AGENCY INVESTMENT
TR U ST I PAIT 2/25/99
HAWKEYE STATE BANK CD 3/11/99
HAWKEYE STATE BANK CD 3/11/99
IOWA STATE BANK CD 3/25/99
IOWA PUBLIC AGENCY INVESTMENT
TRUST IPAIT 3/31/99
TOTAL PURCHASES
REDEMPTIONS 12/31/98 TO 3/31/99
HAWKEYE STATE BANK CD
NORWEST BANK CD
NORWEST (PARTIAL REDEMPTION) SAVINGS
NORWEST (PARTIAL REDEMPTION) SAVINGS
IOWA PUBLIC AGENCY INVESTMENT
TRUST (PARTIAL REDEMPTION) IPAtT
IOWA STATE BANK CD
MERCANTILE BANK MIDWEST CD
MERCANTILE BANK MIDWEST CD
MERCANTILE BANK MIDWEST CD
UNION PLANTERS BANK CD
UNION PLANTERS BANK CD
MERCANTILE BANK MIDWEST CD
BRENTON BANK CD
NORWEST (PARTIAL REDEMPTION) SAVINGS
IOWA PUBLIC AGENCY INVESTMENT
TRUST (PARTIAL REDEMPTION) IPAIT
TOTAL REDEMPTIONS
3/13/98
3/26/98
11/25/97
4/17/97
4/6/98
3/30/98
4/14/98
4/14/98
4/14/98
4/14/98
4/14/98
4/24/98
5/8/98
11/25/97
4/6/98
7/3/00
12/15/99
12/17/99
12/30/99
1/3/00
1 / 14/00
VARIOUS
1/28/00
7/1/99
7/3/00
VARIOUS
1/15/99
1/29/99
NIA(1127/99)
N/A(1/27/99)
N/A( 1/27/99)
2/1/99
2/12/99
2/15/99
2/26/99
3/1/99
3/12/99
3/15/99
3/26/99
NIA(3130199)
N/A(3/31/99)
5.05
4.96
4.96
5.01
4.75
5.10
VARIABLE
5.05
4.75
5.01
5.11
5.75
5.71
6.01
6.21
5.72
5.68
5.71
5.71
5.71
5.73
5.73
5.71
5.85
6.01
5.72
1,200,000.00
1,000,000.00
1,000,000.00
1,000,000.00
1,000,000.00
2,200,000.00
4,438,745.26
1,000,000.00
411,463.00
2,500,000.00
7,858,184.14
23,608,392.40
( 1,900,000.00)
(900,000.00)
(957.375.51)
(41,080.46)
(559,576.59)
(1,000,000.00)
(900,000.00)
( 1,000,000.00)
(900,000.00)
(1,000,000.00)
(9oo.000.00)
(1,000,000.00)
(9oo,ooo.0o)
(712,858.15)
(140,341.22)
(12.811,231.93)
INVESTMENTS ON HAND AT 3/31/99 92,154,657.25
City of Iowa City
MEMORANDUM
Date:
To:
From:
Re:
April 8, 1999
City Manager and City Council ..,/ , '
Karin Franklin, Director, PC~~Z/~l ~
Zoning Amendments-Oaknoll
Work has begun on amendments to the parking requirements of the Zoning
Ordinance to address the issue of parking for Oaknoll on Benton Court. We are
trying to complete these amendments concurrently with the Council's recent
decision to prioritize amendments addressing signage requirements for free-
standing signs. It is our goal to have these amendments before the Planning &
Zoning Commission in May. The signage requirements will take pdority per the
Council's direction. Meanwhile, we are taking no enforcement action on the
Oaknoll parking lot.
cc Bob Miklo
City of Iowa City
MEMORANDUM
04-09-99
IP9
Date:
To:
From:
Re:
April 8, 1999
City Council
Jeff Davidson, Assistant Director, Dept. of Planning and Community Development ""~'f
Joe Fowler, Director of Parking and Transit~'~,,z'
Skywalk connection between Senior Center and Iowa Avenue Multi-Use Parking Facility
At your April 5, 1999 work session, you directed us to have the plans and specifications for the Iowa
Avenue Multi-Use Parking Facility include an alternate for the construction of a skywalk between the
Senior Center and the parking facility. We have discussed this matter with our architectural
consultant on the parking ramp project, and been informed that it is not possible to have the skywalk
added to the plans and specifications by the April 20 City Council meeting. There is not enough time
to complete the necessary structural engineering work required for the skywalk within the next two
weeks.
What our architect has suggested is that we bid the skywalk as a separate project later in the
parking ramp construction process. This will allow adequate time for the preparation of plans and
specifications, and will allow competitive bids to be received for the project. Our architect sees no
problem in proceeding in this fashion, as the skywalk would be one of the last elements constructed
on the parking ramp project. This will also allow your decision making to occur regarding Senior
Center space in the parking facility, which will make a difference in how the skywalk connection is
designed. We do not suggest delaying bidding for the entire project until the skywalk design is
completed, as we feel the further we get into the construction season, the more difficult it will be to
get competitive bids.
We will plan to proceed in this manner: plans and specs for the parking facility (less the skywalk) will
be on your May 4 agenda for consideration. We will complete design of the skywalk, and plan on
bidding it as a separate project yet this summer. Please let us know as soon as possible your
decision regarding Senior Center space on the parking facility, or if it is subsequently determined
that a majority of the City Council is not in favor of the skywalk project. Design and engineering fees
for the skywalk will be in the $30,000 range.
cc: Steve Atkins
Eleanor Dilkes
Rob Winstead
ppdadm/mem/skywalk.doc
Date:
April 7, 1999
ITI e ITI 0
To:
From:
Re:
Coralville City Council
Iowa City City Council
Johnson County Board of Supervisors
Jeff Davidson, Transportation Planner ~
Proposed Amendments to the JCCOG Arterial Street Plan: Extension of Oakdale
Boulevard between County Road W-66 (Dubuque Street) and Prairie du Chien Road
At the March 24, 1999 meeting of the JCCOG Urbanized Area Policy Board, the Board
discussed the proposed extension of Oakdale Boulevard between County Road W-66
(Dubuque Street) and Prairie du Chien Road. This corridor will be considered for addition to
the JCCOG Arterial Street Plan at the Board s meeting on May 26. This action is related to
the proposed agreement between the City of Coralville and the City of Iowa City governing
the extraterritorial review of subdivisions in the overlapping two mile review area between
Coralville and Iowa City. The proposed extension of Oakdale Boulevard through this area
appears to be the only remaining issue in executing the agreement between Coralville and
Iowa City.
Following the JCCOG Urbanized Area Policy Board' s consideration of the Arterial Street
Plan amendment, I will revise the proposed agreement between Coralville and Iowa City
and arrange for both the Coralville City Council and Iowa City City Council to consider its
execution. A third action which will be necessary is amending the Oakdale Boulevard
Corridor agreement between Coralville, Iowa City, and Johnson County. This agreement
currently protects the Oakdale Boulevard corridor between First Avenue Coralville and
County Road W-66. The proposed amendment would extend protection of the Corridor
between County Road W-66 and Prairie du Chien Road.
I will be in contact with you individually to discuss these three actions which will lead to
the protection of the Oakdale Boulevard corridor between County Road W-66 and Prairie
du Chien Road. We can discuss at length any questions you have prior to your official
consideration of these matters.
Let me know if you have any questions.
jccogadm\rnernos\oakdext.doc
City of Iowa City
MEMORANDUM
Date:
To:
From:
Re:
April 8, 1999
City Council
Doug Ripley, JCCOG Traffic Engineering Planner
Tower Court on-street parking decision
At your April 6, 1999 Council meeting you removed the Tower Court parking proposal from the
consent calendar for individual discussion. You determined that a parking prohibition from
10:00 a.m. to 2:00 p.m. Monday-Friday on the south side of Tower Court is appropriate and
should be installed.
Accordingly, upon completion of the 14 day notice as directed by the City Code (9-1-3(c)) signs
will be fabricated and installed on the south side of Tower Court indicating "NO PARKING
10 AM-2 PM MONDAY-FRIDAY" on or shortly after April 21, 1999. The prohibition will be
enforced by the Police Department consistent with other residential parking enforcement. The
neighborhood has been informed that on-street parking may be permitted for special events by
contacting the Police Department.
cc: Steve Atkins, City Manager
Joe Fowler, Director, Department of Parking and Transit
Pat Harney, Police Captain
John Sobaski, Assistant Superintendent, Streets Department
Jeff Davidson, Assistant Director, Department of Planning & Community Development
Andy Rocca, Fire Chief
Im\mem\dr4-8.doc
Iowa Department of Transportation
East Central Iowa Transportation Center 319-364-0235
430 Sixteenth Avenue SW FAX: 319-364-9614
Cedar Rapids, IA 52406-3150
March 31, 1999
FIef: MP-6-6 (704)241 --76-52
MP-218-6(701 )81 --76-92
Johnson/Washington Counties
City of Iowa City
The Honorable Ernest Letunan, Mayor
410 East Washington Street
Iowa City, IA 52240
SUBJECT: Maintenance Projects - Patching on U.S. 6 and Iowa 218
Dear Mayor Lehman:
This letter is official notification to your City Council that the Iowa Department of Transportation
accepted bids for two (2) Portlaud cement concrete patching projects on March 16, 1999. The
projects are described as follows:
· Project MP-6-6 (704)101--76-52 is located on U.S. 6 fi'om just west of Tiffin east 10.69 miles to
the junction with Iowa 1 in Iowa City.
· Project MP-218-6(701)81--76-92 is located on U.S. 218 froan the Iowa 22 interchange north
16.10 miles to just south of 1-80.
The work will be done in accord with the current Form 810034 "Agreement for Primary Road
Extension Maintenance and Operation". Project costs will be paid from the Primary Road Fund and
no charges will be made against the city.
Subject to the approval of, and without expense to the Iowa Department of Transportation, the city
shall perform (or cause private utilities to perti3rm), all reiocations, alterations, adjustments or
removals of existing utility facilities including but not limited to power, telephone and telegraph
lines, natural gas pipelines, water mains and hydrants, curb boxes, sanitary sewers, and related poles,
installations and appurtenances, whether privately or publicly owned, and all other facilities or
obstructions which are located within the limits of an established street or alley and which will
interfere with construction of the projects, all in accordance with the Utility Accommodation Policy
of the Iowa Department of Transportation.
The projects are to be completed during the 1999 construction season. Resident Construction
Engineer, Ken Yanna, in Cedar Rapids, Iowa, telephone number (319)365-6986, will advise you of
the contractor's proposed scheduled when the information is available.
We would appreciate this project notification being included on your next City Council meeting
agenda as a matter of information for the Council members.
Page 2
The Honorable Ernest Lehman, Mayor
March 31, 1999
If you have any questions concerning the work involved, please contact this office as soon as possible
in order to expedite any possible changes.
Very truly yours,
Richard E. Kautz, P.E.
Development Engineer
REK:CLC/jh
cc: Marian K. Karr, City Clerk, City of Iowa City
Newman Abuissa, Staff Maintenance Engineer, Iowa DOT, Iowa City, IA 52244
Ken Yanna, Resident Construction Engineer, Iowa DOT, Cedar Rapids, IA 52404
City of Iowa City
MEMORANDUM
Date: April 9, 1999
From:
Steve Arkins, City Manager
Rick Fosse, City Engineer ~.J~f:::
Re:
Iowa DOT Pavement Markings in Iowa City
The Iowa DOT provides the pavement markings on State and Federal Highways within
Iowa City's city limits. These roadways include: US Highway 6
]Fowa Highway 1 (Parts of Burlington St and Dodge St.)
Iowa Highway 921
The DOT has reported that Iowa City will be one of the first city's that DOT paint crews
will visit when they begin painting this spring. The DOT intends to coordinate their
pavement stripping with repair work that the University of Iowa is doing to their steam
lines on the north Burlington Street Bridge. The work this spring will consist of latex
paint.
The IDOT has indicated that later this year they plan to do an epoxy paint contract on
Highway 6 and Burlington Street. This work is expected to be complete before the end
of September.
City of Iowa City|
MEMORANDUM
04-09-99
IP14
Date: April 6, 1999
To: City Council and City Manager
From: Maurice I. Head, Community Development Coordinator
Re: Update on the Community Housing Forum Recommendations
This is the second comprehensive update on the status of the Community Housing Forum
strategies. Included is an update on five of the seven Funding Mechanisms and all of the
Development and Regulatory Measures you approved in the report.
Financial Institution -Combination Mortgage and Rehabilitation Loan Program (Combo)
We have been meeting with lenders for the past three months to formalize this program. Staff
and lenders have worked jointly on developing guidelines that can be used by all lenders
participating in the Combo Program. In order to gauge the overall interest in the program,
lenders were requested to submit letters of commitment. To date, we have received financial
commitments of 1.5 million dollars. Four other banks have expressed an interest in the program
but have not yet responded in writing. This commitment is in line with our goal of one to two
million dollars to initiate the program as outlined in the Community Housing Forum Report.
Approximately 15-20 households can be assisted with this funding level. The next step will be to
develop a brochure for the Combo Program and advertise the program to realtors and
homebuyers.
Low Interest General Obligation Bond Program
As you know, staff presented the guidelines for this program to Council in November for review
and consideration. Council approved the program for up to $1,400,000 of General Obligation
bonds to provide permanent financing for qualified projects. There is a $700,000 financing cap
on any individual project. The program requires that 20% of the units in a project be affordable
to households earning below 30% of median income, without using any other form of assistance
(Section 8).
The program has been advertised in the newspaper and we have contacted several local
developers to inform them about the program. Developers have indicated an interest in the
program; however, many developers secured their financing last fall to build projects for this
spring. We will continue to market the G.O. Bond Program to developers in order to start the
program this year.
Affordable Housing Funding Pool
The purpose of the funding pool is to allow the City the ability to respond to affordable housing
proposals and opportunities throughout the year and not just during the annual CDBG and
HOME allocation process. Council approved using $150,000 of General Fund money to
implement the Affordable Housing Funding Pool Program in September.
In the first funding round of this program (October 1998), we had a very short timeline to
advertise the program and make it available to developers. Consequently, we received only one
application for funding. The proposal submitted did not meet the Affordable Housing Funding
Pool Funding Program criteria and it was denied by the HCDC. A suggestion has been made to
make the funding available throughout the year with a blackout period during CDBG and HOME
allocation period. This would mean the funding would be available to developers for seven
months (June to December), instead of the two application periods. This change should
increase the availability and use of the program.
The HCDC has recommended supporting the Affordable Housing Funding Pool Program with
$50,000 from the FY00 HOME allocation. This funding combined with the $150,000 of General
Fund money approved by City Council will provide assistance to future housing projects.
Housing Rehabilitation Program Expansion
In April 1998, the Community Development Division submitted an Affordable Housing Program
application to the Federal Home Loan Bank (FHLB) for $120,000 to expand the rehab program.
This funding was approved in September 1998 and the rehab staff is now implementing this
program. Four projects have received FHLB funding and three projects are in the application
phase.
Community Housing Linked Deposit Program (CHLPD)
It was determined that this program would not be a viable option at this time. Two reasons were
cited: 1) construction financing is not a major obstacle in affordable housing development and 2)
major employers are poor targets for the CHLDP because their financial decisions usually do
not include CD's as an investment option. Also, many of the major employers' decisions are
made at corporate headquarters in isolation of local community needs. Staff recommends that
this strategy be set aside and considered when interest rates are higher making subsidized
construction financing more desirable for developers and builders interested in building
affordable housing.
First Home Program (downpayment assistance)
The Housing and Community Development Commission (HCDC) recommended $30,000 in the
FY99 CDBG Program to continue down payment assistance. At this time, two -downpayment
assistance projects have been completed.
Development and Regulatory Measures
Council directed staff to move forward with the following Development and Regulatory
Measures strategies: 1) Small Lot Zoning, 2) Reduction of Lot Widths, 3) Reducing
Infrastructure Cost, 4) Fast Track for Affordable Housing, 5) Density Bonuses for Affordable
Developments 6) Neotraditional Development and 7) Study to Analyze the Development Code,
These strategies will be incorporated into the Pennisula site development. Small lot zoning,
reduction of lot widths, reducing infrastructure costs, density bonuses and fast tracking and
neotraditional development will be techniques used in developing the Pennisula site. Staff will
report back to Council on these strategies as they are introduced at the Pennisula over the next
year.
The study to review and analyze the development code is a separate strategy that will be
implemented by staff this summer. A Request for Qualifications (RFQ) will be sent out this April
to determine available consulting services in this area. Our goal is to identify a consultant that.
can perform the code diagnosis work and recognize potential cost in the development and
regulatory process that affects housing affordability. We hope to complete this phase of the
study by August. Depending on the outcome of the code diagnosis, additional consultant
services may be needed for code amendments or/and reformatting the existing code.
As you can see, we are moving forward with the recommendations in the Community Housing
Forum report. Staff plans to continue reporting to Council every six months and give a status
report on the strategies discussed in this communication. If you should have any questions
regarding the Community Housing Forum strategies, please contact me at 356-5244.
ppdcdbg\memos\recomm.doc
INTEROFFICE MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
CC:
JOE FOWLER, PARKING AND TRANSIT DIRECTOR
SCOTI' gONG, TRANSIT MAINTENANCE SUPERVISOR
ON STREET LIFT BREAKDOWNS
04/02/99
RON LOGSDEN, TRANSIT MANAGER
Joe~
As to our discussion on Wednesday, March 3 1, about the failures of the handicap access lifts on
the buses. We currently do not track our lift failures as a staffstic, but do believe that during the
winter months (Oct. to Mar.) we would average an on street lift failure rate of one breakdown every
1½ weeks. This translates to 16 breakdowns during this six-month period.
These failures are often caused by the weather of Iowa City. The cold, snow, and ice that we
experience here are major contributors to these failures by thickening the hydraulic fluid, and
freezing up the safety sensors. In addition, the amount of sand on the streets from snow removal
contributes by blowing up into the rails and chains that operate the lifts. This creates a binding upon
the lifts working mechanisms causing failures. Road condition Cotunps and holes) contribute by
jolting the lifts locking mechanism creating a bind that often gets jolted back into position on the
next bump. The above would contribute 75% of the breakdowns that we have. These failure rates
drop dramatically during the summer months when the harsh winter weather is not a factor.
The other 25% of the failures we have are human related. The handicapped passengers that nm
his/her wheel chair over a safety-sensor and make the lift think something is wrong. Or, the driver
that robs a curb or snow pile and bends up the belly pan. Other human factors are various, some
happen at the time of deployment, and some happen previously and show up the next time of
deployment.
If you would like us to keep track of the on street breakdowns, we could start logging them for
tracking purposes, I do not believe this is necessary. I believe that we are one of best Transit system
for minimizing lift failures to accommodate our passengers. We take these failures seriously, and
work hard to keep them at a minimum. Our mechanics use special greases and work with the lift
manufactures to minimize these failures. There are just some things out of our control that do
contribute to the way a lift operates, though we do work hard to keep them to a minimum.
Irene Murphy
1205 Laura Dr.
Iowa City, IA 52245
CITY OF I0 WA
Dear Ms. Murphy,
I am writing in response to your comments at the March 30, 1999 Iowa City Council
meeting. While I was not there, I believe you were requesting information on the
proposed transit route changes that were presented to Council. I am enclosing a copy of
the information that was posted on the buses and presented at the work session. If this is
not the information you were requesting please contact me and I will do my best to
answer your questions.
I want to stress to you that these proposed changes are far from final decisions. The
Council will review them and may make changes at this point. Following that, there will
be a public hearing to receive public input, and then a final report to Council that includes
the information presented at the public hearings. Only after the process is complete will
any changes be made in the current routes.
You also raise the issued of lift failures. While we do not have exact records, we believe
we average an on street failure about once every ten days during the winter. The rate
drops dramatically during the summer months. The severe winter weather in Iowa does
have an effect on the hydraulic fluid that powers the lift. As the temperature drops the
fluid becomes thicker and at times causes failures.
If I can provide you with any further information please contact me at 356-5156.
CITY
Sincerely,
Joe Fowler
Director Parking & Transit
cc City Manager
Transit Manager
410 EAST WASHINGTON STREET · IOWA CITY. IOWA 52140-1S26 · (~119) 3S6-~5000 · FAX (319) 356-5009
04-09-99 ~
IP16
.J
CITY OF IOWA CITY
PARKS AND RECREATION DEPARTMENT
MEMORANDUM
TO:
FROM:
DATE:
RE:
City Manager
Parks & Recreation Director
April 8, 1999
Cemetery Expansion
The purpose of this memo is to provide you with a brief update regarding plans for the
expansion of Oakland Cemetery. I have a meeting Wednesday, April 14, with our
consultant, the Dunbar/Jones firm, to review a revised plan and to discuss a timeline.
After preliminary discussions with the consultant, we are hoping to award a bid at the July
13 Council meeting. This is not finalized, however, and I will be able to give you a
confirmed time schedule after meeting with the consultant next week.
c'
LL
"0
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t-
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r..)
o I.-01~
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0
IOWA CITY POLICE DEPARTMENT
410 EAST WASHINGTON STREET, IOWA CITY, IOWA 52240
(319) 356-5275 · FAX # (319) 356-5449
Media Release
'04/02/99
9:29 AM
The Iowa City Police Department is pleased to announce that Officer Erik Lippold has
been presented with the "Commissioner's Special Award for Traffic Safety". This award
is given by Commissioner of Public Safety E. A. Penny" Westfall, the Govemor's
representative for traffic safety, and the Iowa Govemor's Traffic Safety Bureau. The
award is in recognition for outstanding service to the cause of reducing injuries and loss
of life in traffic crashes in Iowa. This would refer in large part to Officer Lippold's efforts
in the enforcement of lowa's drank driving laws. For example, in 1998 Officer Lippold
was involved in the arrests of 111 drunk drivers, almost all resulting in convictions.
Officer Lippold's award is dated April 1, 1999.
Sgt. Mike Lord
Iowa City Police Dept.
OFFICER
35
41,14,9
15,34
45
14
36,41
49,20,40
39
38,3,7
3
41
87,49
DATE
03-02
03 -04
03 -04
03 -04
03 -04
03-07
03-12
IOWA CITY POLICE DEPARTMENT
USE OF FORCE REPORT
MARCH, 1999
CASE # INCIDENT
99-901788 Injured Opossum
99-901834 OWI Arrest
99-901838 Suicide Attempt
FORCE USED
99-901854 Sick Raccoon
Injured opossum shot with officer's sidearm.
99-901860 Arrest Transport
Subject resisted being handcuffed and had to have
hands pulled forcibly behind back. Later when in
intoxilyzer room subject again refused to cooperate
and had to be forcibly cuffed
99-901975
Officers responded to a possible suicide attempt. On
entering residence a smell of gunpowder was in the
air so officers drew sideanns. Subject then located
unarmed and assisted without further incident.
Intoxicated Subject
Sick raccoon shot with officer's sidearm.
99-902124 OWI Arrest &
Interference
Female arrested and taken to jail. Outside the jail the
subject began to walk away and had to be grabbed by
the ann and directed inside.
03 - 14 99-902189 Trespass
03 - 14 99-902194 OWl Arrest
Subject arrested for open container and public
intoxication refused to cooperate with cuffing. Hands
had to be forcibly placed behind back for cuff'rag.
03-15
03-16
03-19
Subject stopped for OWI. She refused to cooperate
with officers and was verbally abusive. Subject
attempted to run away. Subject had to be restrained
and had to have hands forcibly placed behind back for
cuffing. Later in intoxilyzer room subject became
combative and had to be restrained and handcuffed.
Subject arrested for criminal trespass and transported
to County Jail. Once there subject began to passively
resist and not wall. Subject lifted on and then off the
elevator at jail.
Subject arrested for OWI. In processing room subject
reached for officer's sidearm and raised walking cane
to a striking position. OC was utilized by officer and
subject forcibly restrained. Subject continued to resist
and struggle with officers while being taken to
hospital by ambulance for OC exposure.
99-902214 Sick Raccoon
Sick raccoon shot with officer's sidearm.
99-902221 Injured Deer
Injured deer shot with officer's sidearm.
99-902326
Criminal Mischief
Officers responded to a residence where a mailbox
had been thrown through a window allowing possible
access. After announcing selves and receiving no
response, officers entered residence with drawn
sideanns but located no one.
41,11
51
40
38
85
46
11
20
87
25
03 -20
03 -20
03 -20
03-21
03 -22
03-26
03-28
03 -29
03-29
03-31
99-902346
99-902360
99-902370
99-902396
99-902432
99-902557
99-902610
99-902643
99-902654
99-902702
Intoxicated Subject
Sick Raccoon
Fight
Sick Raccoon
Suicidal Person
Traffic Stop
Intoxicated Subject
Fight
Public
Intoxication/Trespass
Sick Raccoon
Officers found subject yelling and jumping about in
the street in his underwear. Subject incoherent and
resisted against officers. OC was applied to one
officer's hand and wiped on subject's face. Subject
then able to be forcibly handcuffed.
Sick raccoon shot with officer's sidearm.
Officers responded to a fight call. On arrival subjects
were actively engaged in fighting. Officer grabbed
one subject and tried to restrain him but subject
resisted. OC was employed by officer to gain control
of this subject.
Sick raccoon shot with officer's sidearm.
Officers responded to a residence trying to locate a
suicidal person. Sidearm was drawn in checking
residence. No one located.
Subject refused to exit vehicle and resisted being
pulled out by hand. Once out of vehicle subject
continued to struggle with officer who then exposed
subject to OC. Subject then could be handcuffed.
Subject arrested for public intoxication but refused to
cooperate with officer. When subject continued to
resist officer lowered him to ground and his hands
were forced behind back to be handcuffed.
Officers responded to a fight in progress call at a
residence. On arrival one victim told officers that the
suspect might still be inside however no one would
answer the door. The door was forced open. When
suspect suddenly appeared around a comer in
residence, officer drew sideam and ordered subject to
get down on the floor. Subject complied.
Officers dispatched to try and locate several
intoxicated subjects near railroad tracks. In checking
storage shed, officer located one subject hiding inside
with hands hidden under a garment. Sidearm was
drawn until subject displayed his hands.
Sick raccoon shot with .22 rifle.
CC: Chief
City Manager
Captains
Lieutenants
Library
City Clerk
Hurd
04-09-99
IP20
MINLFi'ES
East Central Iowa Council of Governments
Budget Committee
December 8, 1998
Student Activities Conference Room, Iowa Hall
Kirkwood Community College, Cedar Rapids
MEMBERS PRESENT
Ole Munson (chair) - Cedar Rapids Commissioner
Ann Hearn - Linn County Citizen
Bill Jindrich - Iowa County Supervisor
Don Magdefrau - Benton County Citizen
Robert Strout - Washington County Supervisor
MEMBERS ABSENT
Leo Cook -Jones County Supervisor
STAFF PRESENT
Doug Elliott, Executive Director
Call to Order
Chairperson Munson called the meeting to order at 1:35. Munson asked Elljolt to review the
draf~ budget.
FY 2000 Draft Bud pet
Elliott distributed a revised, draft budget with two formulaic corrections. Elliott explained to the
committee that the ECICOG personnel committee would not be meeting until the following
week. For purposes of presenting a draft budget, he made assumptions in personnel costs based
on the current year's budget. If the personnel committee's recommendations significantly affected
the drat~ budget approved by the budget committee today, Elliott would contact chairperson
Munson to determine if another meeting of the budget committee would be necessary. The
committee concurred.
Elliott said he felt the draft document presented a status quo budget except for the change in
office facilities. He felt that the budget should be subject to revision once the agency completes
the strategic planning process.
Elliott presented an overhead showing that the draPt budget projects a 9.7% increase in operating
revenues: 22% due to increases in assessments, and 78% due to increases in contracts. Further,
that the budget projects a 10.9% increase in expenses: 28% due to increases in personnel costs,
and 72% due to increase in operating costs.
Elliott reviewed the projected revenue sources, highlighting the variances in current year to
budgeted year. He indicated that cun'ent federal planning funds from the Economic
Development Administration would not be available in the next fiscal year. However, COG
Assistance funds (state planning) were budgeted. Munson asked how the change in the
97
governorship might affect COG Assistance funding. Elliott stated it almost assured its
continuance, and that perhaps it would lead to increased funding.
Elliott reminded the committee that a portion of revenues projected under "grant administration"
and "planning" services" were from future, yet-to-be-identified, projects. Munson asked for a
breakdown of these funds for the Community Development and Housing departments. In
Community Development, $35,000 is based on future contracts; and in Housing, $43,000 is
based on new, already identified projects and $54,000 on future contracts. The balance of
$51,000 in Housing represents revenues for subcontracts to an organization like HACAP for new
housing rehabilitation projects. A similar figure is listed in expenses under "contracted services".
Stout asked if these numbers were expectations, and not necessarily reality. Elliott said that, yes,
to a degree, and that in those terms, $135,000 of the $248,919 in grant administration represented
the "expectation".
In planning services, the decrease from FY 99 is due to the decreased activity in housing needs
assessments. ECICOG has, or is currently assessing all areas of the region except those portions
of Benton County outside of the City of Vinton.
Ellion called the committee's attention to the handouts regarding the general, non-metro, and
solid waste assessments. He explained the difference between the general and non-metro
assessment population bases. The budget proposes a $0.01/capita increase in each of these
assessments. Elliott felt the budget reflected the ageney's commitment to increased revenues
through additional contracts, and not placing the burden solely on assessments.
Elliott reviewed the solid waste assessment increase of $0.02/capita. This assessment is paid by
the landfill commissions. He called the committee's attention to the Environmental department
budget, pointing out that this department was also making a commitment of $ 1 0,000 in
additional contract revenues.
Munson reminded the committee that they have discussed the assessment structure before. He
felt the result of Hae structure may be a surcharge on non-metro areas. The percentage of increase
the for non-metro assessment is greater over time than for the general assessment. He asked the
committee if this system continues to make sense. Stout said that perhaps non-metro should pay
more since they receive more services.
Elliott said he did not forget the committee's discussion from last year, but that he felt the
committee should wait until the agency completes its strategic planning process to make a major
change to the dues structure or how the agency is funded. Munson said he felt it was important to
have a discussion about the structure each year. For example, he noted that although the
assessment documents showed a 5% increase in the general assessment and an 8% increase in
the nonometro assessment, the actual increase for Linn County was 5.02% increase overall. He
felt it was important to point that out to the counties. Elliott said he would send a memo to the
counties and landfills informing them of any proposed assessment increases and the net
percentage increase.
28
Munson asked if there was a capital budget in regards to the new office location. Elliott said that
the impact of the move was distributed among several line items in the expenditures: $5,900
increase in "building expense", most of the $6,000 increase in "telephonedutilities" is for utilities,
and $1,900 of the $2,150 of "contracted services" under administrative services. These total to
$13,800. He reminded the committee that most one-time equipment/furnishing expenses due to
the move would take place in the current year.
Elliott reviewed the remaining operating expenses. Accounting services will increase $65/month
in January 1999, and the budget is based on that increased fee. The agency will also lease a
postage meter and scale for the new office space. This expense is reflected in the postage
increase of $730.
Elliott called the committee's attention to "pass through" activities. Capital expenses in this
category represent what the agency has requested for regional transit improvements. Due to the
decrease in available federal funds, actual capital expenses may be significantly less.
Elliott pointed out that overall, the budget projects an operating excess of $4,477. Munson stated
that represented a 0.08% operating profit. Stout felt that was not excessive. The committee
concurred. Murkson felt that the committee should consider formulating and adopting other
financial policies, e.g., ,establishing levels ofre~rves, capital replacement funds, etc. He felt the
committee should review these issues over the next year. He offered to share policies that
Bluestem would be adopting in the next few months.
Munson requested any other comments, questions, or concerns from the committee. He thanked
Elliott for his work on the budget documents.
M/S/C (Jindrich/lVlagdefrau) to recommend, pending personnel committee action on the salary
plan, submission of this budget for FY 2000 to the full board. All ayes.
The committee adjourned at approximately 2:45 p.m.
29
MINUTES
East Central Iowa Council of Governments
Personnel Committee
December 15, 1998
Student Activities Conference Room, Iowa Hall
Kirkwood Community College, Cedar Rapids
MEMBERS PRESENT
Ken Caes (chair) - Iowa County Supervisor
Dennis Hansen - Jones County Citizen
Henry Herwig - Coralville City Council Member
Ed Raber - Washington County Citizen
MEMBERS ABSENT
Lu Barton - Linn County Board of Supervisors
STAFF PRESENT
Doug E!liott, Executive Director
1.0 Call to Order
Chairperson Caes called the meeting to order at 1:04 p.m. Elliott explained to the committee that
the ECICOG budget committee had met the previous week, and had approved a proposed budget
to forward to the full board, pending today's actions of the personnel committee. He further
explained the proposed budget reflected the workplan and salary plan the personnel committee
would be reviewing in this meeting.
2.0 Review of FY 2000 Workolan
Elliott summarized the draet FY 2000 agency workplan. The draf~ document presents a status
quo work plan in that agency programs and staffing are maintained from the current fiscal year.
However, the plan does allow flexibility so that the agency can respond to the results of the
current strategic 'planning process, and amend the plan accordingly. Caes requested the
committee approve the workplan and salary plan in one motion. The committee concurred.
:3.0 Review of FY 2000 A~,encv Salary Plan
Elliott reviewed the proposed salary plan. He noted it was also a status quo plan, in that all
positions from FY 99 were maintained, and that a similar opportunity for an average increase of
4.0% was being proposed. He reminded the committee that all staff members other than the
executive director are subject to the merit system. These staff salaries are determined by
longevity and performance review at the executive direetor's discretion. The executive director's
salary is established by the board upon recommendation ~'om the personnel committee.
Elliott reviewed the FY 2000 Personnel Cost Allocation and Draft Budget.
Caes asked if the $7,434 in unalloeated steps represents the pool of steps for performance
review. Elliott stated it did. Herwig reiterated that the overall increase in personnel costs totals
4%, and asked what other costs are increasing the budget. Elliott stated the move to the new
30
facilities. Herwig and Hansen had missed the November board meeting, and asked for an update
on the change in facilities. Ellion reviewed the Draft Budget for the committee's benefit.
Herwig expressed his general agreement with the workplan and salary plan. Hartsen noted that
salary levels for administrative assistants tend to be lower than for other positions, and asked that
that trend be monitored. Raber asked if Elliott was comfortable with the level of unallocated
steps. Elliott stated that he was, within the context of the current salary plan.
M/S/C (Herwig/Raber) to approve the workplan and salary plan as presented to the committee.
All ayes.
4.0 Other Business
Elliott distributed a comparison of selected ECICOG salary positions to similar positions
throughout the state, based on a 1998 salary survey conduped by the Iowa Association of
Regional Councils (IARC). He noted that the comparisons are not scientific since job
descriptions and titles are not uniform across the state. Elliott stated he was providing the
information to the committee for purposes of future discussion, and encouraged the committee to
review staff salaries with a specific comparison to other metropolitan agencies during FY 2000.
Herwig asked Elliott, if the salary plan were significantly adjusted, what portion of that
adjustment would he hypothesize would be covered by assessments and what portion by
entrepreneurial efforts. Elliott replied that assessments comprise only 22% of the 9.7% increase
in the proposed FY 2000 revenues; the rest is comprised of increased contracts. Ellion assumed
that any hypothesized change in the salary plan should be distributed similarly. Herwig stated
that the new office location should enhance ECICOG's entrepreneurial efforts. Hansen and Raber
agreed.
Elliott stated that the last time agency personnel policies had been reviewed was in June 1996.
He hoped the committee would assist with updating the policies during FY 2000.
Raber asked for ~ome clarification on the salary comparisons.
Elliott thanked Caes for his service on the board and for his support over the last two years as
chairperson of the personnel committee.
M/S/C (Herwig/Raber) to adjourn. All ayes.
~n
0
7 "r
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0
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c/)
Statwide Salary ~omparison by Salarydand Tenure (FY 1998 Data)
Executive Director
Salary
Agency City
Tenure
FY 98 Salary Years in Agency City
Position
FY 98 Salary
BISTATE
SIMPCO
SICOG
MAPA
JCCOG
ECIA
INRCOG
ECICOG
NWIPDC
MIDAS
SWIPCO
SE{RPC
UERPC
NIACOG
REGION 12
AREA XV
REGION VI
Rock Island $77,014 17
Sioux City $71,500 33
Creston $67,970 14
Omaha $62,856 13
Iowa City $62.000
Dubuque $60,785 18
Watedoo $57.200 10
Cedar Rapi, cl.s_ $51,371 '~r "'~'
Spencer S50.312 10
Ft. Dodge $47,744 18
Atlantic $46,000 8
Burlington 545.546 7
Pos~ille $45,503 25
Mason City $44,558 3
Carroll $41,400 3
Ottumwa S40.000 7
Marshalltown $33,900 7
SIMPCO Sioux C;ty
UERPC Post, ville
EClA Dubuque
MIDAS Ft, Dodge
BISTATE Rock Island
SICOG Creston
MAPA Omaha
INRCOG Watedco
NWIPDC Spencer
SWIPCO Atlamjc
SE!RPC Burlington
AREA XV Ottumwa
REGION VI Marshalltown
JCCOG Iowa City
ECICOG Cedar Rapids
NIACOG Mason City
REGION 12 Carroll
S71,500
S45.503
S60,785
S47,7-~,
S77.014
S67,970
$62.856
S57.200
$50.312
$46,000
$45.546
S40,000
S33,900
S62.000
$51,371
$44,558
$41.400
Lead Planner - Community Development
Salary
Agency City FY 98 Salary
Years in
Position
Tenure
Agency City
FY 98 Salary
INRCOG Waterloo
ECIA"' Dubuque
JCCOG* Iowa City
MIDAS Ft. Dodge
NWIPDC Spencer
SICOG Creston
AREA XV O~umwa
REGION 12 Carroll
ECICOG Cedar Rapids
BISTATE Rock< Island
SIMPCO Sioux City
NIACOG Mason City
MAPA Omaha
SEIRPC Burlington
SWIPCO Atlantic
REGION VI Marshalltown
UERPC Postville
S44.624 7
$41,353 8
$35,146 1
$34,315 7
$32,900 5
$32,250 4
$32.000 1
$31,000 5
$30,000 2
$28,660 5
$28,272 2
$28,000 1
$26,000 0
$24,800 2
$23,400 2
ECIA" Dubuque
INRCOG Waterloo
NWIPOC Spencer
JCCOG° Iowa City
SICOG Creston
BISTATE Rock Island
NIACOG Mason City
AREA XV Ottumwa
SIMPCO Sioux City
MAPA Omaha
REGION VI Marshalltown
UERPC Postville
MIDAS Ft. Dodge
REGION 12 Carroll
ECICOG Cedar Rapids
SEIRPC Burlington
SWIPCO Atlantic
S41.353
S44,624
$34.315
$38,000
$32,900
$31.000
$28,660
$32,250
$30,000
$28,272
$24,800
$23,400
$35,146
$32,000
$31,368
$28,000
$26,000
* mnge
· * Econonomic development planner
Years in
Position
33
25
18
18
17
14
13
10
10
8
7
7
7
6
4
3
3
Years in
Position
8
7
7
5
5
5
5
4
2
2
2
2
1
1
1
34
Lead Planner-Transportation
Salary
Agency City
FY 98 Salary
Years in
Position
Agency
Tenure
city
FY 98 Salary
Years in
Position
ECIA Dubuque
INRCOG Waterloo
JCCOG' Iowa Cit~
BISTATE Rock Island
ECICOG Cedar Rapids
NWIPOC Spencer
SICOG Creston
SIMPCO Sioux City
REGION 12 Carroll
MAPA Omaha
NIACOG Mason City
bIIDAS Ft. Dodge
AREA XV Ottumwa
SEIRPC Burlington
SWIPCO Atlantic
REGION VI Marshalltown
UERPC Postville
$42,061
$42,000
,_$~8~0__0_0
$34,738
$33,846
$33,013
$32,900
$32,280
$32,000
$31,728
$28,660
$28,305
$28,000
$28,000
526,000
S24,800
S23,400
12
1
5
5
5
1
1
8
5
1
1
1
0
2
2
ECIA
MAPA
JCCOG'
NWIPDC
SICOG
ECICOG
NIACOG
INRCOG
REGION VI
UERPC
BISTATE
SIMPCO
REGION 12
MIDAS
AREA XV
SEIRPC
SWIPCO
Dubuque
Omaha
Iowa City
Spencer
Creston
Cedar Rapids
Mason City
Waterloo
Marshalltown
Postville
Rock Island
Sioux City
Carroll
Ft. Dodge
Ottumwa
Burlington
Atlantic
S42.061
S31,728
S38.000
$33.013
S32.900
$33,846
$28,660
S42.000
S24.800
S23.400
S34.738
$32.280
S32.000
$28.305
S28,000
S28.000
S26,000
12
8
5 '
5
5
5
2
2
2
1
1
1
1
1
1
0
'range
Lead Planner - Housing
Salary
Agency City
INRCOG Waterloo
SEIRPC Burlington
NWIPDC Spencer
SICOG Creston
BISTATE Rock Island
ECIA Dubuque
ECICOG Cedar Rapids
REGION 12 Carroll
MAPA Omaha
MIDAS Ft. Dodge
NIACOG Mason City
UERPC Postville
AREA XV Ottumwa
SIMPCO Sioux City
REGION VI Marshalltown
FY 98 Salary
$33,963
$33,120
$33 013
$32900
$31 802
$31 485
$31 368
$29 246
$28 272
$27 205
$27 073
$25,735
$25,500
$24,880
$24,800
Years in
Position
2
12
5
5
4
1
3
6
2
1
4
13
4
3
2
Agency
UERPC
SEIRPC
REGION 12
NWIPDC
StCOG
BISTATE
NIACOG
AREA XV
SIMPCO
ECICOG
INRCOG
MAPA
REGION VI
ECIA
MIDAS
Tenure
city
FY 98 Salary
$25,735
$33,120
$29,246
$33,013
$32,900
$31,802
$27.073
$25,500
$24,880
$31,368
$33,963
$28,272
$24,800
$31,485
$27,205
Postville
Burlington
Carroll
Spencer
Creston
Rock Island
Mason City
Ottumwa
Sioux City
Cedar Rapids
Waterloo
Omaha
Marshalltown
Dubuque
Ft. Dodge
Years in
Position
13
12
6
5
5
4
4
4
3
3
2
2
2
1
1
Lead Planner - Solid Waste
Salary
Agency City
FY 98 Salary
Years in
Position
Tenure
Agency City
FY 98 Salary Years in
Position
MAPA Omaha ,542,840
JCCOG' Iowa City ~$_3_8_,~000
ECICOG Cedar Rap,ds $33,846
REGION 12 Carroll $27,040
INRCOG Waterloo $24,996
8
5
4
3
2
MAPA Omaha
JCCOG' Iowa City
ECICOG Cedar Rapids
REGION 12 Carroll
INRCOG Waterloo
S42.840 8
S38,000 5
$33,846 .....-~4
S27,040 3
S24,gg6 2
'range
Departmental Planner - General
Salary
Agency City
FY 98 Salary
Years in
Position
Tenure
Agency City
FY 98 Salary Years in
Position
NWIPDC Spencer
SEIRPC Burlington
ECICOG Cedar Rapids
MAPA Omaha
ECIA Oubuque
INRCOG Waterloo
SICOG Creston
MIDAS Ft. Dodge
SIMPCO Sioux City
REGION VI Marshalltown
NIACOG Mason City
UERPC Postville
BISTATE Rock Island
SWIPCO Atlantic
AREA XV Ottumwa
REGION 12 Carroll
S28,020
S28,000
$26,825
S26808
S25 008
$25 000
$25 000
$25 000
$24 880
$24800
$24675
$23 400
$23 229
$21 750
$21 000
$20 800
2 SI/vlPCO Sioux City
1 NIACOG Mason City
2 NWIPDC Spencer
1 ECICOG Cedar Rapids
1 REGION 12 Carroll
1 UERPC Post"ville
1 REGION VI Marshalltown
1 INRCOG Waterloo
5 ,---- SEIRPC Burlington
2 SICOG Creston
3 BISTATE Rock Island
2 ECIA Dubuque
1 MAPA Omaha
1 MIDAS Ft. Dodge
1 AREA XV Ottumwa
2 SWIPCO Atlantic
S24,880
S24,675
S28,020
$26,825
S20 800
$23 400
$24 800
$25 000
$28 000
$25 000
$23229
$25,008
$26,808
$25,000
$21,000
$21,750
5
3
2
2
2
2
2
1
1
1
1
1
1
1
1
1
36
MINUTES
East Central Iowa Council of Governments
Executive Committee Teleconference Meeting
December 21, 1998
(speaker phone available at ECICOG offices)
MEMBERS PRESENT
Dell Hanson - Benton County Supervisor
Ken Caes - Iowa County Supervisor
Carol Casey - Johnson County Citizen
Ole Munson - Cedar Rapids Commissioner
Dee Vanderhoef- Iowa City City Council Member
MEMBERS ABSENT
none
STAFF PRESENT
Doug Elliott, Executive Director
1.0 Call to Order
Roll was taken, and it was established a quorum was present. Chairperson Hanson called the
meeting to order at 9:03 a.m.
.1 Approval of Agenda
M/S/C (Munson/Caes) to approve the agenda. All ayes
2.0 Routine Matters
.1 Preceding Month's Budget Reports/Balance Sheets
Elliott reviewed the November financial statements. He noted that adjusting entries from the FY
98 audk were included in this month, resulting in a negative current period income. He reminded
the committee that depreciation inflated expenses, and that the current cash income for the month
was about $84,000. Munson asked made what up the adjusting entries. EIIiott said the majority
was depreciation of fixed assets for the transit system.
M/S/C (VanderhoefTCaes) to receive and file the November financial statements for audit. All
ayes).
3.0 Apencv Rel~orts
.1 Chair's Report
The chair accepted the resignation of board member Don Martin (Benton County), as transmitted
in his letter of December 14, 1998. Hanson suggested the committee appoint Paul Coyle to the
board in the interim, until the Benton County Board of Supervisors could appoint Coyle for a full
term at their 1999 organizational meeting.
M/S/C (Caes/Vanderhoef) to appoint Paul Coyle, Vinton City Council member) to the ECICOG
board of directors to complete Don Martin's term through 1998. All ayes.
.2 Board Members' Reports - none.
25
3 Director's Report
Elliott stated that preparations for the office move were proceeding as expected. He reminided
the committee of their meeting at the Vernon Research Group's office at 1956 1~ Ave. NE, Cedar
Rapids, 1:30 p.m.
5.0 (sic) Iowa Inter~overnmental Review Svstem
IA990010-016, City of Cedar Rapids, Five Seasons Transportation & Parking, "FY99 Section
5309 and 5307 Operating and Capital Assistance."
M/S/C (Casey/Caes) to approve the Intergovernmental Review with favorable comment. All
ayes.
6.0 Old Business
.1 Approval of Expenditures
Caes asked about the $7,000 payment to Vernon Research Group (VRG), noting the board had
approved a similar payment in November. Ellloft explained that they were two separate progress
payments, and that the second would complete VRG's portion of the consultant contract. Caes
suggested that a portion of the second payment be retained until VRG gave its final report.
Munson suggested the payment be reduced to $4,400.
M/S/C (Munson/Caes) to approve payment of expenditures, including amending payment to
VRG from $7,000 to $4,400. All ayes.
7.0 New Business - none
8.0 Next Meeting, - January 28, 1999
M/S/C (Caes/Munson) to adjourn. All ayes.
26
MINI,:TES
East Central Iowa Council of Governments
Board Meeting
January 28, 1999 - JTPA Office. Room 3022
1030 5~" Avenue SE, Cedar Rapids. Iowa
.'%IE~IBERS PRESENT
Dell Hanson-Benton Court0' Supervisor
David Cavey-3/[ayor of Olin
Don 34agdefrau-Benton Countr Citizen
Paid Covle-Vinton Ci.ty Council
Jim Houser-Linn County Supervisor
Dee Vanderhoef-Iowa Cio, CiO' Council
Altn Hearn-Lbm CottitO, Citizen
Bob Slottt- Washington CotlifO, Sttpervisor
GaD, Edwards-[owa Count, Citizen
Rod Strattb-Iowa Coltlily Supervisor
Ed Raber- Washington Coltn ,ly Citizen
.MEMBERS ABSENT
Edward Brown-3Iaror of Washington
Hem'v Herwig-Corah'ille Council
Carol Casev-Johnson Countx' Citizen
Lu Barron-Linn Countr SupezTisor
Tom Tjehnehznd-,~l{ror of E~x'
Leo Coak-Jones CounO' Supet~'isor
Dennis Hartsen-Jones Cottn~ Citi:o~
Ole ~htnson-Cedar Rapids Comntissioner
Charles Montross-Iowa Court0, Supe~'isor
Sal6' Stutsman-Johnson CounO' Supeg'isor
OTHER'S PRESENT - None
STAFF PRESENT
Doug Elliott-Executive Director
Gina Peters-Ad~ninistrative Assistant
Angela Williazns-Planner
Jennifer Ryan-Solid Waste Planner
Marie DeVries-Solid Waste Planning Coordinator
Chris Kivett-Berry-Housing Planner
Mary Rump- Transportation Planner
Tricia Heald-Planner
1.0 CALL TO ORDER
The meeting was called to order by Chairperson, Dell Hanson.
.1 Recognition of New Board Members
Paul CoyleoVinton City Council
.2 Recognition of Alternates
Dave Jacobi-Johnson County
.4 Approval of Agenda
M/S/C (Houser/Vanderhoef) to approve the agenda. All ayes
2.0
.1
M/S/C
ROUTINE MATTERS
Approval of Minutes (November 30, 1998)
(StoutjEdwards) to approve the minutes as written. All ayes.
.2 Preceding Month's Budget Reports/Balance Sheets
Elliott gave an overview of the December financial statements. He noted that the current year income is
about S66,000. Quarterly departmental statements were enclosed in the board packet.
M/S/C (Hearn/Magdefrau) to receive and file the December financial statements for audit. All ayes.
3.0
.1
AGENCY REPORTS
Chairperson's Report - None
.2 Board Members' Reports
Houser told board members that Linn Count>' recently received a CDBG tbr sanitary sewer extension.
.3 Director's Report
Elliott told the board that Benefit Solutions will not be administering cati:teria plans any longer and that
Wellmark would now be administering ECICOG's plan. Elliott referred to page 16 of the board packet
and asked that the board adopt the resolution to alloxv Wellmark to be the cafeteria plan administrator
and to allow the chair to sign the resolution.
M/S/C (Houser/Vanderhoef) to allow the chair to sign the resolution tbr Wellmark to provide cafeteria
plan administration for ECICOG. All ayes.
Elliott presented to the board the lease tbr office space in the Iowa Theatre Building. Copies of the lease
were available to view. The lease is tier three years starting on March l. 1999 and ending on FebmaD'
28, 2002. Discussion followed on the terms of the lease.
NFS/C (Stout/Magdeffau) to allow the chair to sign the three year lease at the Iowa Theatre Building. All
ayes.
Elliott told the board that the ECICOG office would be closed from February 25-March 2 for the move.
.4 Community. Development Report - None
.5 Housing Report - None
.6 Transportation Report
Rump reported to the board that the Transit Operator's Group (TOG) asked that the ECICOG Board
clarify the motion that was made at the October board meeting regarding the transfer of vehicles. The
TOG has asked that Johnson County SEATS be allowed to retain 100% of the proceeds ti'om the vehicle
transfer. These proceeds are to be used for transit capital or transit capital improvements tbr SEATS. A
Memorandum of Understanding was included on page 23 of the board packet.
M/S/C (Vanderhoef/Hearn) to allow the chair to sign the Memorandum of Understanding regarding the
transfer of vehicles. All ayes.
Rump noted that the details of the lease agreement between Iowa City and SEATS are yet to be worked
out.
.7 Solid Waste Report
(Straub joined the meeting at this time.)
De Vries handed out an invitation to a presentation on February 3ra about "green-building."
4.0 COMMITTEE REPORTS
· 1 Executive Committee
The Executive Committee met with Vernon Research Group for a report on the marketing study. Vernon
.2 Budget Committee
.3 Personnel Committee
Ellion gave an ove~'iew of the Budget and Personnel Committee meetings. The Budget and the
Personnel Committee met to review the drat~ budget and workplan that were included in the board
packet. Ellion gave an overview of each document and answered questions. The general and non-metro
assessments to the counties will increase by one cent and the solid waste assessments will increase by
two cents. Discussion followed.
MjS/C (Hearn/Stout) to approve the Fiscal Year 2000 Budget. All ayes.
M~'S,'C (Houser/Raber) to approve the Fiscal Year 2000 Work Plan. All ayes.
.4 Transit Operator's Group
Minutes will be included in the next board packet.
.5 Solid Waste Technical Advisory Committee - None
.6 Ad Hoc Committee Reports
At the November board meeting, Hanson appointed a committee of Houser. Stout. and Brown to present
a slate of officers for 1999. Stout reported that the nominating committee selected Hanson-Chair.
Vanderhoef-Vice-Chair, and Casey-Secretary/Treasurer.
MiS/(Edwards/Raber) to cease nominations. _
.X,L'S,'C (Houser/Stout) to approve the slate of officers for 1999 as presented by the nominating committee
(Hanson-Chair. Vanderhoef Vice-Chair, and Casey-Secretary/Treasurer). All ayes.
5.0 |OXVA INTERGOVERN.~IENTAL REVIEVv' SYSTE.~I
IA990010-017. City. of Victor-Housing Rehabilitation
IA990010-018, Linn County-Sanitary Sewer Project
IA990010-019, Five Seasons Transportation and Parking-Fy2000 Consol idated Transit Funding
MjS/C (Raber/Cavey) to approve all lntergovemmental Reviews with a favorable review. All ayes.
6.0 OLD BUSINESS
.I Approval of Expenditures
NL"S,'C (Stout/Houser) to approve payment of expenditures. All ayes.
7.0 NE~,V BUSINESS
Raber asked about the salary comparisons starting on page 34 of the board packet. Elliott noted that the
Personnel Committee has decided to do a more extensive salary comparison that was done a few years
ago and to also review and update the agency personnel policy.
8.0 NEXT MEETING: February 25, 1999
Since there was discussion of possibly not having a quorum, Peters was asked to take a poll of board
members to make sure there would be a quorum.
Carol Casey, Secretary/Treasurer
February 25, 1999
Date
Press Release: For immediate release
April 2, 1999
Earth Day and Arbor Day Events
CITY OF I0 WA CITY
Contacts:
Theresa Carbrey Day 887-1147 Night 354-5420
Education Director, New Pioneer Co-op
Brad Neumann 356-5235
City of Iowa City Planning and Community Development
New Pioneer Co-op and Riverfront and Natural Areas Commission invite you to attend
Willow Creek Park Clean-up and Arbor Day Celebration April 25,1999 10 a.m. to 2 p.m.
Everyone welcomel
Bring gloves; wear boots and long pants and long sleeves
Meet at the Willow Park Shelter
Refreshments! Prizes!
Hosted by New Pioneer Co-op, Theresa Carbrey, 887-1147
Join us on Earth Day and help clean up this pretty little park and creek! We'll remove litter and
help clear debris from the waterway. Supervised children are welcome.
Plant a Tree for Arbor Dayl
Celebrate Arbor Day at 2 PM with Terry Robinson, Iowa City Forester, as he presents the City's
Arbor Day proclamation and the Tree City USA award. Mr. Robinson will also demonstrate how
to plant a tree properly. Jonnie Ellsworth, Johnson County Master Gardener, will also be on
hand to explain the history of Arbor Day.
Also as part of the Arbor Day celebration, the Riverfront and Natural Areas Commission will
host a tree giveaway. 40 Sugar Maples, 30 White Ash and 30 Northern Red Oaks will be
distributed to the first 100 interested persons. Brad Neumann will assist.
Trail to be built along Willow Creek!
A hard surface trail suitable for bikes, strollers and pedestrians will be built through Willow
Creek Park this summer. Funded by the City of Iowa City, the Willow Creek Trail will eventually
connect with the larger trail system called the Iowa River Corridor Trail. This trail system will
connect city parks with the University of Iowa Campus, and with other area trails.
Learn more at the event about the proposed and existing trails from the Friends of the Iowa
River Scenic Trail (FIRST), a local group that supports and promotes trails.
jccogsw\pr-clean.doc
410 EAST WASHINGTON STREET · IOWA CITY. IOWA 52240ol826 · (319) 356-~000 · FAX (319) 356-5009
Lisa Handsaker
April 2, 1999
PRESS RELEASE
Contact:
Rob Winstead
Iowa City Public Works
Phone No.: 356-5145
David Schoon
Iowa City Planning
Phone No.: 356-5236
Re: Phase II Iowa City Downtown Streetscape Improvements
Weather permitting, on Monday, April 12, 1999, All-American Concrete, Inc. of West
Liberty, Iowa will begin construction work on the Phase II Iowa City Downtown
Streetscape Improvements.
Work will begin on the south side of Washington Street (Clinton to Dubuque) and will
continue on the south side of Washington Street, block by block, until work is
substantially complete between Clinton Street and Gilbert Street. Work will then
proceed in the same manner on the north side of Washington Street between Clinton
Street and Gilbert Street. During construction, one-lane of traffic on Washington Street
will be closed in the area where construction is occurring leaving one-lane for through
traffic. Businesses should plan accordingly with deliveries so as not to block traffic in
the open lane. Depending upon delivery of lights and landscaping items, Washington
Street work will be completed by mid to late June.
Streetscape work in the City Plaza will begin in late April/early May depending upon
delivery of limestone and completion of the water main improvements currently taking
place. Future press releases will announce subsequent stages. Completion of the
entire Phase II project is expected by late October 1999.
Pedestrian access to local businesses will be maintained throughout the project.
Business owners and any other interested parties are invited to attend weekly progress
meetings to be held each Friday at 4:00 p.m. on the job site. The location will be at the
Public Construction Information sign to be located in the portion of City Plaza completed
during last year's project. This sign will also have project updates for public information.
Thanks in advance for your patience throughout the project. We are excited about the
improvements being made to our downtown.
410 EAST WASHINGTON STREET t, IOWA CITY, IOWA 52240-1826 · (319) 356-5000 * FAX (319) 356-5099
09:03:44
319-354-4213
-> +3193565BB9 IOWfi CITV CLERK
04-09-99
IP23
Johnson County
~IOWA ~
1
Jonathan Jordahl, Chair
Charles D. Duffy
Micahel E. Lehman
Sally Stutsman
Carol Thompson
BOARD OF SUPERVISORS
Agenda
Boardroom - 2"d Floor
Johnson County Administration Building
913 South Dubuque Street
Iowa City, Iowa 52240
April 8, 1999
FORMAL MEETING
1. Call to order 5:30 p.m.
2. Action re: claims
3. Action re: formal minutes of April 1st
4. Action re: payroll authorizations
5. Business from the County Auditor
permits
reports
a) Actionre:
b) Action re:
c) Other
Business from the County Engineer
a) Discussion/action re: calcium chloride roads program.
b) Other
913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086
84/87/99 Bg:B4:87 ~19-954-4Z13 -> +-~199565B89 IOY~ CITY CLERX Page 882
Agenda 4-8-99
Business from the County Attorney
a)
b)
c)
Page 2
Report/discussion/action re: Mall Drive real esta~=pur~as:~~
agreement.
Discussion/action to accept or reject faetfmder's recommendations
Sheriff s collective bargaining unit.
Other
8. Business from the Assistant Planning and Zoning Administrator
a) Discussion/action re: the following Platting application:
b)
1. Application S9858 of Janet McCabe requesting preliminary and
final plat approval of Webster Subdivision (A Resubdivision of
Waterman' s Subdivision), a subdivision described as being located
in the NE 1/4 of the NE 1/4 of Section 20; and the SE ¼ of the SE ¼
of Section 17; and the SW ¼ of the SW ¼ of Section 16; all in
Township 80 North; Range 8 West of the 5th P.M. in Johnson
County, Iowa (This is a 3-1ot, 23.05 acre, 2-1ot farmstead split
with one outlot subdivision, located on the west side of 109th
Street (also known as Augusta Avenue) on the north edge of the
Oxford city limits in Oxford Twp.).
Other
9. 6:00 p.m. - Public Hearing on Zoning and Platting Applications
a) First and Second consideration of the following Zoning applications:
Application Z9901A of Steven Neuzil, Oxford, Iowa, requesting
rezoning of 9.31 acres from A1 Rural to C-AG Agri-Business of
certain property described as being Lot 1 of Gregory Neuzil &
Son's Subdivision located in the SE 1/~ of the NE ¼ of Section 9;
Township 79 North; Range 7 West of the 5th P.M. in Johnson
County, Iowa (This property is located on the west side of James
Avenue SW, approximately 3,4 of a mile north of its intersection
with IWV Road SW in Union Twp. ).
Agenda 4-8-99
2.
,
m
Page 3
Application Z9904 of Jennifer Stable, North Liberty, Iowa,
requesting rezonmg of 5.00 acres from A1 Rural to RS-5 Suburban
Residential of certain property described as Lot 1 of Brown
Subdivision located in the NW ¼ of Section 13; Township 81
North; Range 6 West of the 5th P.M. in Johnson County, Iowa
(This property is located on the .west side of Iowa Highway # 1 NE,
approximately 1.0 mile north of Sutliff Road NE in Big Grove
Application Z9905 of David and Rose Bollei, Tiff.m, Iowa, signed
by Jon & Laurie Haman, Oxford, Iowa, requesting rezonmg of 1.99
acres from A1 Rural to RS Suburban Residential of certain
property described as being in the SE ¼ of the SE x/i of Section 24;
Township 80 North; Range 8 West of the 5th P.M. in Johnson
County, Iowa (This property is located on the north side of Iowa
Highway #6 NW, approximately 1.0 mile west of Greencastle
Avenue NW and directly north of 2156 Highway #6 NW, Tiffm,
Iowa in Oxford Twp.).
Application Z9907 of David Yansky, Iowa City, Iowa, requesting
rezoning of 10.00 acres from A1 Rural to RS-10 Suburban
Residential of certain property described as being in the SE ¼ of
the SW ¼ of Section 24; Township 79 North; Range 7 West of the
5th P.M. in Johnson County, Iowa (This property is located on the
west side of Landon Avenue SW, approximately four tenths of a
mile north of its intersection with Highway # 1 in Union Twp.).
Application Z9908 of Steve Schmidt, Mt Vernon, Iowa, requesting
rezoning of 22.69 acres from RS-10 Suburban Residential to RS-5
Suburban Residential of certain property described as being Lot 2
of Crestview Second Addition located in the NW ¼ of Section 25;
Township 79 North; Range 7 West of the 5th P.M. in Johnson
County, Iowa (This property is located in the northwest quadrant
of the intersection of Highway # 1 SW and Landon Avenue SW in
Union Twp. ).
84/B7/99 89:05:25 319-354-4213 -> +3193565089 IOWA CITY CLERK Page B84
Agenda 4-8-99
Page 4
Application Z9909 of Brem & Barbara Hochstetler, Kalona, Iowa,
requesting rezoning of .07 acres from A1 Rural to C1 Commercial
of certain property described as being m the SE ¼ of the NE ¼ of
Section 12; Township 78 North; Range 8 West of the 5th P.M. in
Johnson County, Iowa (This property is located on the west side of
Highway #1 SW, approximately ~ mile south of its intersection
with Angle Road SW in Washington Twp.).
Application Z9910 of Johnson County Agricultural Association,
Iowa City, Iowa, signed by Robert Michael, Attorney at Law, Iowa
City, Iowa, requesting rezoning of 49.4 acres from A1 Rural, RS
Suburban Residential and CH Highway Commercial to CH-F
Highway Commercial - Fairgrounds of certain property described
as being m section 28; Township 79 North; Range 6 West of the
5th P.M. in Johnson County, Iowa (This property is located on the
west side of Oakcrest Hill Road at 4265 Oakcrest Hill Road
SE[Johnson County Fairgrounds] in West Lucas Twp.).
b) Discussion/action re: the following Platting applications:
Application S9905 of Burdette Millard, signed by Glen Meisner of
MMS Consultants Inc., requesting preliminary and final plat
approval of Millard Fourth Subdivision, a subdivision described as
being located in the North ~ of the NW ¼ of Section 16;
Township 81 North; Range 7 West of the 5th P.M. in Johnson
County, Iowa (This is a 3-1ot, 9.31 acre, residential subdivision,
located on the south side of 140th Street NW, approximately 1/8 of
a mile east of its intersection with Highway #965 NW in Jefferson
Application S9906 of Gerald Stockman requesting preliminary and
final plat approval of S & W Subdivision, a subdivision described
as being located in the SE ¼ of the SE ¼ of Section 7; Township
79 North; Range 8 West of the 5th P.M. in Johnson County, Iowa
(This is a l-lot, 20.00 acre, residential subdivision, located on the
north side of IWV Road SW in the NW quadrant of the IWV and
Baxter Avenue SW intersection in Hardin Twp.~.
~.~:. .~. ~'~
Agenda 4-8-99
Page 5
Application S9908 of Roy and Jearme Anderson, signed by
Douglas P. Frederick of Hart-Frederick Consultants P C,
requesting preliminary and final plat approval of Highland Forest
Estates Part HI (A Resubdivision of Highland Forest Estates Part
II), a subdivision described as being located in the SW ¼ of
Section 36; Township 81 North; Range 7 West of the 5th P.M. in
Johnson County, Iowa (This is a 3-1ot (2 residential and 1 outlot),
40.01 acre, residential subdivision, located at the north end of
Hendershot Road NE via an access easement from Hendershot
Road NE in Penn Twp.).
Application S9910 of Mark & Cynthia Morrison, signed by Mark
Morrison, requesting preliminary and final plat approval of A
Resubdivision of Lot 27 of Twin Valley Lakes Second Addition
and Johnson County Assessors Parcel 03-23-159-001, a
subdivision described as being located in the SW ¼ of the NE ¼ of
Section 23; Township 81 North; Range 7 West of the 5tn P.M. in
Johnson County, Iowa (This is a l-lot, 5.62 acre, residential
subdivision located at the end of Twin Valley Drive NE, which is a
private road in Twin Valley Lakes Second Addition in Jefferson
Application S9911 of Roland and Darlene Donovan requesting
preliminary and fmal plat approval of Donovan's Chance, a
subdivision described as being located in the NW ¼ of Section 5;
Township 79 North; Range 5 West of the 5th P.M. in Johnson
County, Iowa (This is a I-lot, 2.00 acre, farmstead split, located on
the east side of Taft Avenue NE, approximately ¼ of a mile south
of its intersection with 340th Street NE in Scott Twp.).
Application S9912 of Mike Plotz, signed by Cheryl Balster,
requesting preliminary plat approval of Horseshoe Acres (A
Resubdivision of Lot B of Timberlake Second Addition), a
subdivision described as being located in the SW
of Section 16; Township 81 North; Range 7 West of the 5th P.M.
in Johnson County, Iowa (This is a 11 lot, 10 residential anti one
outlot, 31.52 acre, si ential subdivision, located on~w~ side
of Highway/4965 ~,IWd, approximately 1/3 of a mil~6rtl~of~
intersection with Amana Road NW in Jefferson Twp. I2 "' ~
84/0?/99 89:87;07 319-954-4E19 -> +3193565889 IOW~ CITV CLERK Page 806
Agenda 4-8-99
Page 6
10.
8:00 p.m. - Public Hearing for Coralville Fringe Area Agreement
between City of Coralville and Johnson County Iowa
a) Discussion/action re: Coralville Fringe Area Agreement.
11. Business from the Board of Supervisors
a) Action re: amendment guideline/polices for Veteran Affairs
Commission.
b) Motion authorizing additional families to voluntarily seek and receive
F.E.M.A. Mitigation Grant Funds. This is for the area of Southwick
properties North of Zatmer's Addition.
c) Motion extending Long Term Disability Insurance policy to full-time
employees of the Senior Center Dining Program effective, May 1, 1999.
d) Motion to set township trustees and clerks extra time pay at $8:00 per
hour effective Julyl,1999. The per meeting pay will continue at
$10.00. Mileage will not be paid.
e) Motion adopting the revised Johnson County mission statement.
"To enhance the quality of life for ciazens of Johnson County by
providing exceptional public services in a collaborative, responsive
and~scally accountable manner."
f) Other
12. Adjourn to informal meeting
a) Reports and inquiries from the County Attorney
b) Inquiries and reports from the public
c) Reports and inquiries from the members of the Board of Supervisors
d) Other
13. Adjournment
CITY COUNCIL INFORMATION PACKET
April 16, 1999
IP1
IP2
IP3
APRIL 19 WORK SESSION ITEMS
City of Iowa City - Landfill Recycling Center
Developing a Storm Water Management Policy
Memorandum from City Manager: Chauncey Swan Fountain
IP4
IP5
IP6
IP7
IP8
IP9
IPlo
IPll
IP12
IP13
IP14
IP15
MISCELLANEOUS ITEMS
Letter from Mayor to Dennis Spencer: Northeast Plan
Memorandum from City Attorney: Computers Provided to Council Members
Memorandum from City Clerk: Absence
Memorandum from Parking and Transit Director to City Manager: North Clinton Street
Meters
Memorandum from Parking and Transit Director & Transit Manager to City Manager:
Transit Route Study
Letter from JCCOG Traffic Engineering Planner to Highland Avenue Residents: Status
Report: Traffic Calming on Highland Avenue
Agenda: April 21 - Iowa City/Coralville Deer Management Committee
Letter from Neighborhood Services Coordinator to City of University Heights Mayor:
Neighborhood Association
Letter from Ben Mosher (Neighborhood Centers of Johnson County) to Parks and
Recreation Director: Broadway
Minutes: February 18 PATV Board of Directors
Release: Johnson County Waste Tire Collection Program
Agenda: April t5
Agendas for 4/20 meetings of the Board of Supervisors.
Agenda for the 4/22 joint meeting with Board of Supervisors, Iowa City City
Council, Coralville City COuncil and the School Board.
Memo from City Manager regarding Capital Project Proposals/Property tax.
PCRB Community Forum Information Sheet.
04~16-99
IP1
CITY OF IOWA CITY - LANDFILL RECYCLING CENTER
These notes describe the proposed site and built improvements associated with the proposed Landfill
Recycling Center, at the Iowa City Sanitary Landfill. With this work in place, The City will improve the
quality of current services, increase the scope of services provided, ease access to and use of all services
provided at the Landfill/. The project will promote recycling, facilitate the responsible disposal of toxic and
ordinary waste material, demonstrate a continued commitment to environmental responsibility, and in
conjunction with the future landfill cell designed by Howard R. Green Engineers, allow the continued use
of the site as a landfill into the near future.
Toward developing a highly sustainable, efficient, and environmentally responsible project, substantial
research has been conducted concerning each material, assembly, system, method, practice, or design
strategy listed below in II. A. 1 and II. A. 2.* Each entity listed has been evaluated to determine the
feasibility of incorporating that item or strategy into the design or requirements of this project. This
research has been assembled, and may serve as a reasonably detailed single source reference for a diverse
list of environmentally sound materials, devices, strategies and practices.
I. PROJECT
A. Masterplan
1. Function
a. directed travel, perceptible destination
b. separation of traffic: pay - flee
c. accommodate multiple tasks for single vehicle
d. separate locations for discrete uses / services
e. single point visual supervision of entire operation
f. ready access to working face, present and future cells
g. single scale - weigh twice: full - empty
h. single exit - visually secure
i. 'easy to use' - travel, access, turning - variety of vehicles
2. Services - Operations
a. reclamation - six stations current - two future
1. refuse
pay stations 2. tires
3. appliances
4. cardboard
flee stations 5. waste oil
6. scrap metal
b. recycling - seven stations
1. clear glass
2. colored glass
3. plastic
4. aluminum
5. steel cans
6. newsprint
7. magazines
c. landfill (existing cell - future cell)
d. waste wood - grinding - composte - shingles
e. load inspection pad
f. education
g. exchange
h. chemical waste
i. hazardous materials storage
scalehouse & control
k. conference / plan room
1. storm bunker
II. ENVIRONMENT - PROJECT
A. Research toward Sustainability
1. Renewable / Recycled Materials, Assemblies, Products, Practices
ao
a running list; all wood certified by forest stewardship council; materials containing
recycled content required; osb panels: wheat or straw board; cotton waste insulation; rock
wool insulation; milk paint; recycled paint; finger jointed lumber; linoleum; fly ash
concrete; autoclave concrete; Engineered lumber; low v.o.c. paint; solvent flee adhesives;
rigid insulation free of cfc and hcfc content; foam core structural panels; gray water -
sink to toilet; rain water; low volume flush toilet
2. Alternative Energy Design - Energy Efficient Devices and Materials
a running list; photovoltaic cells; wind machines; passive solar design; active solar
design; ground source heat pump; waste wood; waste oil; landfill methane; t-8
fluorescent; compact fluorescent; electronic ballast; daylighting and daylighting control;
sealed combustion; radiant heating; waste heat recovery; photocell light control;
occupancy sensors; led exit signs; variable frequency drive; automatic thermostats; hps
area lighting; energy management system
This outline is intended to assist discussion of, and encourage questions concerning the proposed
Landfill Recycling Center Project.
* Jim Schoenfelder, City Architect / Energy Coordinator- City of Iowa City, is credited with developing
the initial list of recycle and energy design parameters. Dave Elias and Dan Scott have each encouraged
and required the incorporation of as many 'sustainable' design parameters as feasible.
/
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Education
B~lo~
April M, Iqqq
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h~est, Elevaf, ion
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North Elevation
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Eosf, Elevation
April Iq, Iq~
Oity oF Io~a C,i~
Landlglt R,6c.,ycllng C~ntar
t=16vo~,ion5
H~hner Pattschull ~ Pflffnar Architects
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5~c~;ion
Section
April I~I, I~I~
Landfill f~qjclrncj Center
~leva~,Ion and Sections
IN~hner P~ttschull ~ PFIfFn~r Ar~hltect~s
I I I
B
B
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61t:~1 oF IoHa 61f,~J
Lc~ndFIII Rec~jcllng C~nWr
51W PIc~n
Hehr~r Pc~l;schull 8 P~lF~ner Architects
N~hner Pa~Wchull ~ P~iPt~ner Arch1~ect;s
IP2
Developing a Storm Water
Management Policy
Local Examples of Storm Water ];ssues
General Zssues · What is Storm Water?
· Variety of Storm Water Components
Faderally Mandated Requirements
EPA Phase ZZ Storm Water Regulations
· Municipal Permits
· Tndustrial Permits
· Construction Permits
Non Mandated Activities
Storm Sewer :[mprovements
· Projects to Reduce Property Damage
· Projects to Reduce Street Flooding
Haintenance Activities
· Repair of Pipes and ~[ntakes
· Maintenance of Basins
Financina Options
Current Method
· General Obligation Bonds
· Road Use Taxes
· General Fund
Storm Water Utility
· Flat Fee to all Users (to be determined)
· Fee Based on Contribution
Utility Development
· Draft an Ordinance
· Assemble Task Force for input before Drafting Ordinance
City of Iowa City
MEMORANDUM
Date: April 15, 1999
To: City Council
From: City Manager
Re: Chauncey Swan Fountain
The former downtown pedestrian mall fountain, constructed in 1978, has been removed and
placed in storage.
I asked our engineering/architectural staff to determine whether we might make use of the
art/sculpture portion of the former fountain and whether we could relocate the fountain to
Chauncey Swan Park with a newly constructed base. The attached sketches will give you an
idea of what we believe we can accomplish.
I would like to proceed with design and construction of a Chauncey Swan fountain/water feature
and utilize the former City Plaza fountain sculpture. It is estimated that the cost of such a project
will be approximately $30,000. It is difficult to estimate such a project, and we believe there is
much work we can do in-house. The design work for the architectural/sculpture component is
substantially finished, and we have some our folks in the Water Division that can design piping
and pumps. A concrete contractor will be necessary for the construction of the foundation/base.
We will seek your approval for this idea at your work session on Monday, April 19.
Attachment
Im\mem\sa4-14.doc
April 15, 1999
O4-16-99
IP4
CITY OF I0 WA CITY
Dennis Spencer
Dennis Spencer Construction
607 Pepper Drive
Iowa City, IA 52240
Dear Dennis:
I am sorry I had to duck out early on the recent meeting with home builder representatives
concerning the Northeast Plan. I did talk to Steve and learned that you will be following up with
some specific proposals. As I understand, the home builders will be reviewing the Northeast
Plan, identifying specific items in the plan that are of concern or interest, and then submitting
that information to Cole Chase. He will prepare the information submitted in a comprehensive
fashion and direct it to the City Council. I would note that Council Member Dean Thornberry in
one of his comments did identify a couple points of concern; therefore, it would seem that if we
would all follow suit we will have information in a substantive form available for our review.
As I am sure you noticed, there were many questions concerning process and we will certainly
address those in the future. The most important issue now, however, appears to be addressing
Homebuilders concerns as they relate to the Northeast Plan.
I look forward to your comments. Thanks for your interest.
Sincerely,
Ernest W. Lehman
Mayor
CC;
City Council
City Manager
Director of Planning
Cole Chase, Chamber of Commerce
Im\ltrXel4-13,doc
410 EAST WASHINGTON STREET · IOWA CITY. IOWA 52240-1826 · (319) 356-5000 · FAX (319) 356-5009
City of Iowa City
MEMORANDUM
04-16-99
IP5
Date:
To:
From:
Re:
April 15, 1999
City Council
Eleanor M. Dilkes, City Attorney
Computers Provided to Council Members
I have had an inquiry from a City Council member regarding the appropriateness of personal
use of the computer hardware and internet/intr. anet/electronic mail access provided to you by
the City. As you know, the law prohibits use of public funds for private purposes. The computers
and software are provided to you at City expense for the purpose of conducting City business.
You will recall that each of you signed the City's internetJintranet/electronic mail policy, another
copy of which is attached for your convenience. This policy states that the purpose of the
system is to conduct City business, that personal use should be "minimized" and that the
system is not to be used for "commercial ventures, religious or political causes, outside
organizations or other non-job-related solicitations." The "minimal" personal use policy was
implemented in recognition of the reality that minimal personal use facilitates City work (as does
personal use of the phone, for instance). The policy also makes it clear that users of the City-
provided system have no right of privacy/confidentiality in the material on the computer as the
City Manager or designee may monitor or access all messages, files, and information on the
system.
To summarize, your computer should not be used for personal purposes other than those which
are incidental to or will facilitate City business. If you have any questions, please call.
CC:
Steve Atkins
Dale Helling, Assistant City Manager
Marian Karr, City Clerk
Sarah Holecek, First Assistant City Attorney
Kevin O'Malley, Assistant Finance Director
Gary Cohn, Senior Information Service Coordinator
eleanor\mem\computer.doc
_ Policy Page 1 of 2
CITY OF IOWA CITY
INTERNET/INTRANET/ELECTRONIC MAIL POLICY
Last Updated: December 03, 1998
The following represents a policy regarding access to and disclosure of activity conducted on the City's
internet/intranet/electronic mail system.
1. The City owns and maintains an internet/intranet/electronic mail system hereafter referred to as
"system." This system is provided by the City for the purpose of conducting City business.
2. The system hardware and software are owned by the City and as such are City property.
Additionally, all messages composed, sent, or received on the system are and remain the property
of the City. They are not the private property of any employee, and employees should not
consider any communication via the system confidential, personal, and/or private.
3. The use of the system is for the conduct of City business. Personal business or other non-job
related activities should be minimized. Supervisors may further limit or restrict personal use.
4. The system shall not be used to solicit or persuade for commercial ventures, religious or political
causes, outside organizations or other non-job-related solicitations, except for items posted to the
City's intranet bulletin board (bulletin board guidelines and regulations are explained at the bulletin
board site).
5. The system shall not be used to send (upload) or receive (download) copyrighted materials, trade
secrets, proprietary financial information, or similar materials without specific prior authorization.
6. The system shall not be used to create or retrieve any offensive or disruptive messages or files.
Among those which are considered offensive are any messages or files that contain any comment
that offensively addresses someone's age, color, creed, disability, gender identity, marital status,
national origin, race, religion, sex, or sexual orientation.
7. The confidentiality of any activity or message should not be assumed or expected. Deleting a
message may not fully eliminate the message from the system. Further, the use of passwords for
security does not guarantee confidentiality. The system automatically records information such as
origin, destination, content, and amount of time used. The City Manager or designee may direct
Information Services staff to monitor sites accessed. The City Manager or designee also reserves
the right to access, review, and audit all messages and files created, received, or sent over the
system for any purpose, even after said message or file is deleted. The contents of any electronic
mail or file may be disclosed without the permission or prior notification of the employee who
sent or received the message or created the file. The City is not responsible if "hackers" retrieve,
and make public, employee system activity. Thus, privileged or confidential material shall not be
communicated via the system due to potential monitoring.
8. Employees shall not use a code, access another employee's messages or files, or retrieve or
modify any stored information, unless authorized to do so by a supervisor. All computer pass
codes must be provided to supervisors upon request.
I have read the Internet/Intranet/Electronic Mail Policy and agree to abide by the terms and conditions
listed above. I understand the system is a privilege, not a right, and that if I violate this policy or
attempt to use the system for improper purposes, I shall be subject to discipline, up to and including
discharge.
Employee Name (print)
Employee Signature Date
Download the Microsoft Word 6. 0/95 version of this document here.
http://webster.civic.iowa-city.org/policy.htm 4/15/99
City of Iowa City
MEMORANDUM
Date: April 16, 1999
To: Department Heads
From: City Clerk I~~
Re: Absence
On April 22-23, both Sue and I will be attending the Iowa Municipal Finance Officers
Association (IMFOA) meeting in Des Moines. Sue will be back in the office on Friday
Morning, April 23, and I will be returning Friday afternoon. Documents requiring sig-
natures can be signed on Friday.
V~c: Mayor and City Council
City of Iowa City
MEMORANDUM
April 15, 1999
To: Steve Atkins, City Manager
From: Joe Fowler, Director Parking & Transit
Reference: North Clinton Street Meters
Representatives of Iowa City and the University of Iowa met today to discuss the
installation of parking meters on North Clinton Street. It was determined that it is not
possible to install meters in the block directly in front of Burge Residence Hall. This is
due to heating coils that are placed in the sidewalk. In addition, the installation of meters
would impede access to walkways in the area.
The remainder of the area, the 200 - 500 blocks of North Clinton Street, will be metered.
There will be approximately 80 two hour meters installed on both the east and west sides
of the street.
The meters used for this project will come from the Downtown Streetscape and the 300
block of Iowa Avenue. Installation will be delayed until late May or early June to allow
time for these meters to be removed and have the time and rates converted to $.40 per
hour.
cc Manouch Amin, Parking Manager
City of Iowa City
MEMORANDUM
04-16-99
IP8
April 13, 1999
To: Steve Atkins, City Manager
From: Joe Fowler, Director of parking & Transit Ron Logsden, Transit Manager (2_ l--
Reference: Transit Route Study
Following the Wansit route study at the informal Council session March 31 the following plans have been
made to inform the public prior to the formal Council public hearing.
The proposed route changes will be posted on Transit buses by April 19th. There will be maps that show
current and proposed routing.
A public hearing will be held May 6th at meeting room A in the Iowa City Public Library to answer
questions and receive public input on the proposed route changes.
We anticipate presenting a summary of the public comment to Council at the May 17th work session. The
formal Council public hearing will be scheduled for May 18.
April 15, 1999
Highland Avenue Residents
O4-16-99 E
IP9
CITY OF I0 WA CITY
Re: Status Report: Traffic Calming on Highland Avenue
Dear Resident:
As you will recall, last summer and early fall the City worked with your neighborhood to develop
a traffic calming project in response to neighborhood concerns about traffic speeds on Highland
Avenue between Yewell Street and Boyrum Street. The process included neighborhood
meetings seeking your input, a neighborhood survey to determine if there was approval of the
developed project, and ultimately approval by the City Council.
The approved project is to install traffic calming devices on Highland Avenue from Boyrum
Street to Yewell Street. The attached sheet shows the approved layout. This includes allowing
parking on both sides of the street, which was completed last fall.
Over the next couple of weeks we will be out marking and installing the traffic calming devices in
a temporary fashion. In approximately one year, we will complete a follow-up traffic study and
another neighborhood survey to determine if the devices have been effective on Highland
Avenue.
If you have any comments or questions, please call me at 356-5254, or email me at
Doug_Ripley@iowa-city.org.
Sincerely,
Doug Ripley
JCCOG Traffic Engineering Planner
cc: ~t'~ty Council
Steve Arkins, City Manager
Karin Franklin, Director, Department of Planning & Community Development
Jeff Davidson, Assistant Director, Department of Planning & Community Development
Rick Fosse, City Engineer
Marcia Klingaman, Neighborhood Services Planner
Bud Stockman, Streets Superintendent
Pat Harney, Police Department
jccogtp\lt~highland .doc
410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1=26 · (319) 356-5000 · FAX (319) 356-~00f
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AGENDA
Iowa City/Coralville Deer Management Committee
April 21, 1999, 6:30 p.m.
Iowa City Civic Center Council Chambers
· Call to Order.
· Review of activity since December 1.
· Review of helicopter count.
· Review of 1998/1999 Management Plan.
· Presentation by University of Iowa Animal Rights Coalition (30 minutes).
· Committee/University of Iowa Animal Rights Coalition question and
answer period.
· Public Comment (3 minute limit per speaker).
· Discuss 1999/2000 Management Plan.
· Set agenda for next meeting.
· Adjourn.
April 2, 1999
Mr. Michael Markarian
The Fund for Animals
World Building
8121 Georgia Avenue Suite 301
Silver Spring, MD 20910-4933
Dear Mr. Markarian:
The Iowa City/Coralville Deer Management Committee will begin conducting
meetings on April 21 to formulate Iowa City's 1999/2000 Deer Management
Plan.
As you have expressed knowledge of Iowa City's deer situation, we would
appreciate your input. I have enclosed Iowa City's 1998/1999 Deer
Management Plan, which the Committee will use as a foundation to develop
the 1999/2000 Plan. We would find it helpful for you to explain how you
would improve or change each component of the 1998/1999 plan, specific
to Iowa City.
We would appreciate your response by May 10. Please call if you have any
questions.
Sinc¢'rel;y,
Administrative Assistant
to the 'City Manager
Enclosure
410 EAST ~ASHINGTON STREET · IOWA ('ITY, IOWA ~2140-1826 · (319) 356-5000 · FAX (319) 356-$009
April 12, 1999
Chad Gonnerman
University of Iowa Animal
Rights Coalition'
507 N Linn Street
Iowa City, IA 52245
Dear Chad:
This note is to follow-up on our phone conversation a few weeks ago
regarding the April 21 deer management meeting.
We have allowed 30 minutes for the University of Animal Rights Coalition to
review the 1998/1999 Deer Management Plan and, point-by-point, give ideas
on how to improve that plan. The presentation period will be followed by an
opportunity for questions and answers between the Coalition and the
Committee.
I have enclosed the 1998/1999 plan for your reference. Also, I would
appreciate your assistance to inform other members of the Coalition of the
April 21 meeting date. Please call me at 356-5010 if you have any
questio .
Sin:~.~.~o'urs,
~ative Assistant to the City Manager
Enclosure
c: City Council
410 EAST WASHINGTON STREET · IOxA'A ('ITY, IOWA 52240-1826 · (319) 356-5000 * FAX (319) 356-5009
April 9, 1999
Don Swanson, Mayor
City of University Heights
138 Koser Ave
University Heights, Iowa 52246
%
Dear Mayor Swanson:
My name is Marcia Klingaman and I am the Neighborhood Services
Coordinator for the City of Iowa City. I am responsible for encouraging the
formation of and working with neighborhood associations in Iowa City.
I wanted to make you aware of neighborhood association meeting that will be
occurring at Horn Elementary School on April 22. Ira Sherman, a resident
on Denbigh Drive contacted me a few weeks ago and was interested in
starting a neighborhood association in his area. The meeting notice, which I
have included in this letter, was sent to residents south of Benton Street to
Highway 1, east of Denbigh and west of Wylde Green Road. The primary
goal of this meeting is to form a neighborhood association within these
perimeters. A second informational emphasis is to learn more about the Y2K
topic. Horn School was selected as the most convenient public facility near
this area.
Because Horn School is located in University Heights, I wanted you to be
aware of this meeting. Please feel flee to contact me at 356-5237 if you
should have questions.
Sincerely,
Neighborhood Services Coordinator
CCc: Stephen Arkins, Iowa City City Manager
410 EAST WASHINGTON STREET * IOWA CITY, IOWA 52240-1826 * (319) 356-5000 * FAX (319) 356-5009
Neighborhood Centers of Johnson_. County
~:; ~8-C'4 ~ ~' ~ ,:)484 · ~ m3~l 3ddress ~C~:,,~,TM
4/6/99
/ ....../ : ,,
Terry Trueblood
Director of Parks and Recreation
City of Iowa City
220 S. Gilbert St.
Iowa City, IA 52240
Dear Mr. Trueblood,
I'd like to thank Mr. Moran and you for meeting with us on March 23 to discuss ways the Parks
and Recreation Division and the Neighborhood Centers can work together to provide better
services to Broadway Street area residents. As I recall, we discussed the following possibilities:
· Expanding the summer program at Wetherby Park to open up spaces for about 30 area youth
· Possibly transporting some area youth to summer programs
· Making additional sections of enrichment classes such as pottery available to area youth if
there is sufficient demand to justify the creation of additional sections
· Subcontracting with the Neighborhood Center to perform trail maintenance m Hickory Hill
Park this summer, with the possibility of doing additional work at other area parks
, Possibly providing some classes on site at the Neighborhood Center as demand and space
reqmrementsjustify
We are very excited about these possibilities. At present we are coming up with a proposal for
the summer trail maintenance; we hope to have that to you within two weeks. We should know
the number of area youth interested in summer progains at Wetherby within a month. I hope to
talk to you then about transportation and enrichment courses. Thank you very much for all you
do to provide oppommities for youth to have ~m and grow. I look forward to talking to you
soon.
Sincerely,
Ben Mosher
Youth Programs Director
Neighborhood Centers of johnson County
5Crentjr, henine Families
~}uildi~tJ Neiehborhoods
Creal;ine Communi*r,y
PATV BOARD OF DIRECTORS
February, 18, 1999
Public Access Television
Board Members Present: Tim Clancy, Russ Nordman, Tom Nothnagle, Andre Peery, Greg
Thompson (notes)
Absent: Robin Butler, Warren Pads, Mike Peterson
PATV: Rene Paine
Public: Phil Phillips, Shirley Wyrick
1. Meeting Called to Order: 7:10 p.m.
2. January Meeting Notes: Unanimously approved as amended (Peery, Nothnagle)
Short Public Announcements: Shirley Wy~ck of Citizens Supporting the Local Option
Sales Tax addressed the board. She urged the Board to support the local option sales
tax in the referendum vote scheduled for March 30.
4. Board Announcements: None
Old Business:
Strategic Retreat: Thompson provided all present with a summary of ideas
discussed at the retreat. The board discussed the possibility of getting involved in
finding a new facility for the Community Programmer. It was decided that Paine
will prepare a statement of intent to reapply for the next three years of PATV's
contract with the City. This will be presented to the board at the March meeting.
New Business:
PATV's Three-Year Review: Discussion was postponed until the March meeting.
The Board discussed at length PATV's role in the Local Option Sales Tax issue.
There was a motion by Nothnagle (2nd by Peery) to send postcards to producers
pointing out that part of the funds received from the Local Option Sales Tax will
be used to build an events center with space allocated to PATV.
Voting Yes: Nothnagle and Peery
Voting No: Thompson
Abstaining: Clancy and Nordman
The motion failed.
Page 1
Reports
ICTC: None
Chair: Clancy urged PATV to support community organizations by airing their
fundraising events. PATV could receive a portion of the money raised. This idea
will be discussed by the Outreach Committee.
Treasurer: The financial statement for January was provided to the board.
Management: Paine reported that the new PATV newsletter would be sent out
soon.
Paine reported that PATV's accountant advised that Board approval should be
obtained for a currency investment that has been made with PATV funds.
A motion to approve of the investment was approved. (Peery/Nothnagle)
Voting in favor: Clancy, Nordman, Nothnagle, Peery
Opposed: Thompson
Adjournment: 9:40 p.m.
Page 2
Johnson County Cotncil of Governments
410 E 'v~shlr~ton St Iowa City iowa 52D0
PRESS RELEASE
For Immediate Release
April 14, 1999
Re: Johnson County Waste Tire Collection Program
Contact: Brad Neumann, JCCOG Solid Waste
Management Planner
The Johnson County Waste Tire Collection Program will begin on May 15 and will run
through June 12. During this period, tires will be collected for FREE at the Iowa City Landfill.
The landfill is open from 7 a.m. to 4:30 p.m., Monday through Saturday. Normally it would cost
approximately $2.50 to dispose of a tire at the Iowa City Landfill. All Johnson County residents
and businesses, except businesses related to tire sales and collection, are eligible to participate
in the program. Communities with spring cleanup events are also encouraged to collect tires
between the dates listed above. There is no limit on the number of tires you may deliver to the
landfill; however, if you have over 50 tires in a load please call the number listed below before
bringing the tires to the landfill. Types of tires accepted include car, light truck, semi-truck, and
tractor tires.
The tire collection program is funded by an Iowa Department of Natural Resources grant
applied for by the Johnson County Board of Supervisors. For more information, or to make
arrangements to bring in more than 50 tires in a load, please call the Johnson County Council
of Governments at 356-5235.
jccogsw\tirepr.doc
B4/1Z/~9 BB:56:44 319-354-4Z13
Johnson County
'i% i'O'N~X~ ,
X_
Jonathan Jordahl, Chair
Charles D. Duffy
Michael E. Lehman
Sally Stutsman
Carol Thompson
BOARD OF SUPERVISORS
Agenda
Boardroom - 2nd Floor
Johnson County Administration Building
913 South Dubuque Street
Iowa City, Iowa 52240
April 13, 1999
INFORMAL MEETING
1. Call to order 9:00 a.m.
Review of the formal minutes for canvass of votes for special sales tax
election of April 6th and the formal minutes of April 8th
3. Business from the County Auditor
a) Discussion/action needed re: Resolution 04-08-99-B1 for FY '99
appropriation changes to Central Services (Dept. 18) and Planning and
Zoning (Dept. 19).
b) Other
Business from Cheryl Whitney, Area Administrator for Department of
Human Services re: Fiscal agreement for Department of Human Services
Diversion Program. discussion/action needed
5. Business from the County Attorney
a) Report/discussion/action needed re: Tetracon soil borings at Mall
Drive site and Neumann Mortson analysis.
b) Other
913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086
Agenda 4-13-99
Page 2
6. Business from the Board of Supervisors
a) Report/discussion re: S.E.A.T.S. 28E Agreement and Side Letter of
Agreement between Johnson County and the City of Iowa City.
(Delegation of representatives to a joint committee.)
b) Minutes received
1. Johnson County Board of Social Welfare/Cluster Board for March
29, 1999
c) Reports
d) Other
Work Session re: monthly report/update on Strategic Planning.
discussion/action needed
8. Discussion from the public
9. Recess
84/14/99 0B:52:25 319-354-4213 -> +3193565889 IOYfi CITY CLERK Page 881
Johnson County
).IOWA ~
Jonathan Jordahl, Chair
Charles D. Duffy
Michael E. Lehman
Sally Slutsman
Carol Thompson
BOARD OF SUPERVISORS
Agenda
Boardroom - 2nd Floor
Johnson County Administration Building
913 South Dubuque Street
Iowa City, Iowa 52240
April 15, 1999
FORMAL MEETING
1. Call to order 9:00 a.m.
2. Action re: claims
Action re: formal minutes for canvass of votes for special sales tax
election of April 6th and the formal minutes of April 8th
4. Action re: payroll authorizations
5. Business from the County Auditor
a) Action re: permits
b) Action re: reports
1. County Auditor's 3rd quarterly report of fees collected.
2. Clerk 's March monthly report.
c) Action re: Resolution 04-08-99-B1 for FY '99 appropriation changes
to Central Services (Dept. 18) and Planning and Zoning (Dept. 19).
d) Other
913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086
B4/14Z99 BB:52:52 319-354-4213 -> +3193565BB9 I~gA EITV ELEBR Page 882
Agenda 4-15-99
Page 2
6. Business from the Planning and Zoning Administrator
a) Final consideration of application Z9901A of Steven Neuzil.
b) Final consideration of application Z9904 of Jennifer Stable.
c) Final consideration of application Z9905 of David and Rose Bollei.
d) Final consideration of application Z9907 of David Yansky.
e) Final consideration of application Z9908 of Steve Schmidt.
f) Final consideration of application Z9909 of Brent and Barbara
Hochstetler.
g) Final consideration of application Z9910 of Johnson County
Agricultural Association.
h) Motion setting public hearings for various zonings and plattings.
i) Motion setting a public hearing for the Fringe Area Agreement between
Johnson County and North Liberty.
j) Discussion/action re: Census 2000 Rural Addresses.
k) Other
7. Business from the Assistant Planning and Zoning Administrator
a) Discussion/action re: the following Platting applications:
Application S9910 of Mark & Cynthia Mornson, signed by Mark
Morrison, requesting preliminary and final plat approval of A
Resubdivision of Lot 27 of Twin Valley Lakes Second Addition
and Johnson County Assessors Parcel 03-23-159-001, a
subdivision described as being located in the SW ¼ of the NE ¼ of
Section 23; Township 81 North; Range 7 West of the 5th P.M. in
Johnson County, Iowa (This is a l-lot, 5.62 acre, residential
subdivision located at the end of Twin Valley Drive NE, which is a
private road in Twin Valley Lakes Second Addition in Jefferson
84/14/99 88:53:Z7 319---':154-4Z13 -> +3193565889 IOU~ CITV CLgRg Page 889
Agenda 4-15-99
Page
b)
2. Application S9912 of Mike Plotz, signed by Cheryl Balster,
requesting preliminary plat approval of Horseshoe Acres (A
Resubdivision of Lot B of Timberlake Second Addition), a
subdivision described as being located in the SW ¼ of the SW ¼
of Section 16; Township 81 North; Range 7 West of the 5th P.M.
in Johnson County, Iowa (This is a 11 lot, 10 residential and one
outlot, 31.52 acre, residential subdivision, located on the west side
of Highway #965 NW, approximately 1/3 of a mile north of its
intersection with Amana Road NW in Jefferson Twp.).
Other
8. Business from the County Attorney
a) Report/discussion/action
agreement.
b) Other
re: Mall Drive real estate purchase
9. Business from the Board of Supervisors
a) Action re: Fiscal agreement for Department of Human Services
Diversion Program. (Johnson County agrees to be the Fiscal Agent for
this program.)
b) Motion authorizing Chair to sign Juvenile Aceotmtable Incentive
Block Grant.
c) Discussion/action re: Proclamation for National County Government
Week, April 18-24, 1999.
d) Discussion/action re: Proclamation for Johnson County Tourism
Week, May 2-8, 1999.
e) Other
10. Adjoum to informal meeting
a) Reports and inquiries from the County Attorney
b) Inquiries and reports from the public
c) Reports and inquiries from the members of the Board of Supervisors
d) Other ~
11. Adjournment
B4/lq;Lt 14:31:33 319-354-4213 -> +3193565089 IO&N) CITY CLERK Page 081
Johnson County I
'i-~ iiYVV;~ i>
Jonathan Jordahl, Chair
Charles D. Duffy
Michael E. Lehman
Sally Stutsman
Carol Thompson
BOARD OF SUPERVISORS
Agenda
Boardroom - 2nd Floor
Johnson County Administration Building
913 South Dubuque Street
Iowa City, Iowa 52240
April 20, 1999
INFORMAL MEETING
Correction
1. Call to order 9:00 a.m.
2. Review of the formal minutes of April 15th
3. Business from the County Engineer
a) Discussion re: quotes received for removing and disposal of deer killed
on Johnson County roads.
b) Other
Business from Graham Dameron, Director of Department of Public
Health re: approval of the Iowa Department of Public Health Application
for FY 2000 Community Services Bureau Grant which includes Home Care
Aide/Chore, Public Health Nursing, and Senior Health. discussion/action
needed
Work Session re: monthly report/update on Strategic Planning.
discussion/action needed
6. Business from Lisa Dewey, Director of S.E.A.T.S re: committees for
S .E.A.T.S. program/report/discussion needed
913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086
B4/19/09 14:32:B3 319-354-4~13 -) +31935~009 IO~ CITV CL~R~ PQ~ BB2
Agenda 4-20-99
Page 2
7. Business from the County Auditor
a) Discussion/action needed re: Resolution 04-22-99-T1 transfemng from
the General Basic Fund to the Conservation Trust Fund.
b) Other
Business from Lora Shramek, Human Resources Administrator re: FY
99-00 Pay Plan and Pay Ranges for non-bargaining employees of Johnson
County. discussion/action needed
9. Business from the Board of Supervisors
10.
11.
a) Letter from Marlene Pertin re: letter of support for Johnson County
Crime Prevention Project. discussion/action needed
b) Report/discussion re: S.E.A.T.S. 28E Agreement and Side Letter of
Agreement between Johnson County and the City of Iowa City.
(Delegation of representatives to a joint committee.)
c) Discussion of Coralville fringe area arterial streets planning: Oakdale
Boulevard connection to Dubuque Street.
d) Minutes received
1. Johnson County Nutrition Board for March 15, 1999
2. Johnson County Mental Health/Developmental Disabilities
Planning Council for March 9, 1999
3.
Heritage Area Agency on Aging Advisory Council for March 25,
1999
Communication Committee for March 31, 1999
Johnson County Decat Project Executive Committee for April 7,
1999
e) Reports
f) Other
Discussion from the public
Recess
Johnson Courtly
/IOWA
X_
BOARD OF SUPERVISORS
Jonathan Jordahl, Chair
Charles P. Duffy
Michael E. Lehman
Sally Stutsman
Carol Thompson
Correction
Agenda
Boardroom - 2nd Floor
Johnson County Administration Building
913 South Dubuque Street
Iowa City, Iowa 52240
April 20, 1999
INFORMAL MEETING
1. Call to order 1:30 p.m.
2. Work Session with Elected Officials
a) Discussion of the following:
1. Review minutes of the December 17, 1998 meeting
2. Space Needs status/issues
3. GIS status/structure
4. Budget procedures
5. Reports from elected officials
6. Other
7. Next meeting date and time
3. Adjournment
913 SOUTH DUBUQUE ST. SUITE #201 IOWA CITY, IOWA 52240-4207 TEL: (319) 356-6000 FAX: (319) 354-4213
84/16/99 15:11:B7 319-354-4213 -> +3193565009 ~arian Rarr Pa~e 881
Johnson County
]~ IOWA ~
BOARD OF SUPERVISORS
Jonathan Jordahl, Chair
Charles P. Duffy
Michael E. Lehman
Sally Smtsman
Carol Thompson
JOINT NORMAL MEETING WITH CITY OF IOWA CITY
COUNCIL/IOWA CITY SCHOOL DISTRICT BOARD OF
DIRECTORS/CORALVILLE CITY COUNCH,/JOHNSON COUNTY
BOARD OF SUPERVISORS
April 22, 1999
Location: Montgomery Hall, Lower Level, 4-H Fair Grounds
4265 Oakcrest Hill Road SE, Iowa City
1. Call to order 4:00 p.m.
2. Discussion of the following:
a) Schools impact on neighborhoods in Iowa City (Iowa City)
b) Senior Center expansion and possible development of additional senior
dining facilities in Coralville, North Liberty and elsewhere. (County)
c) What will happen to projects which had been proposed to be funded by
Local Option Sales Tax dollars now that the tax has been defeated?
(County)
d) Items of mutual interest.
3. Next meeting date
4. Adjourn
913 SOUTH DUBUQLrE ST. SUITE #201 IOWA CITY, IOWA 52240-4207 TEL: (319) 356-6000 FAX: (319) 354-4213
Date:
To:
From:
Re:
City of Iowa City
MEMORANDUM
April 16, 1999
City Council
City Manager
Capital Project Proposals/Property Tax
With the defeat of the local option sales tax as the instrument to finance the capital cost as well
as support the operating expenses for a number of projects, community interest appears to
have now turned to other financing options, most notably a property tax supported bond
referendum concerning the library/community events center. Water rate relief, additional funding
for human services, public safety and transit have not, to date, generated any alternative
funding ideas. You have in your Council packet a letter from the Library Board of Trustees
requesting your support for a property tax financed bond referendum for an addition to the
The money generated by the sales tax would have provided the financial resources to retire
(pay off) the debt on a proposed $22.5 million revenue bond, which would have financed the
cost of construction of a new library addition and new community events center. The sales tax
also provided monies to assist in the operations of these planned capital investments (library
and community events center), as well as support current City services and projects. An issue
overlooked in the sales tax debate was the opportunity, although limited, to substitute sales tax
for property tax and thereby provide a measure of property tax relief.
Under the sales tax option the borrowing (bonds) for the library and community events center
was to be a revenue bond - fully financed by sales tax revenue. As a revenue bond, it would
require its own credit rating not dissimilar to the process performed by Moody's for our other
types of borrowings, whether it be general obligation, water, sewer, parking, etc. Although there
was some legal interpretation, we believed it was not a commitment against our General
Obligation debt limits in accordance with State law.
There is now interest in a new bond proposal (project(s) to be identified) and have the bond
debt paid by way of a property tax. There are many issues which will need your attention if we
Capital Project Proposals
April 16, 1999
Page 2
choose to pursue the property tax supported debt. A property tax debt proposal is substantially
different from the sales tax as well as the need for operational support by way of property taxes.
Your policy direction is necessary.
The General Obligation Bond, pledging the full faith and credit of the City, would require a
property tax financing and thereby an increase in the debt service levy, unless other capital
projects are eliminated from the previously approved capital plan. A General Obligation Bond
retired by property tax would also have an effect on our current General Obligation Bond credit
rating and affect our City debt service levy policy limited to 25% of the total property tax levy. An
eady analysis of the credit rating of the City will be important. If a new $22.5 million property tax
supported bond is added to the previously approved $40+ million four-year capital plan we need
to consider these financial circumstances in order to avoid diminishment of our current General
Obligation credit rating of Aaa.
There will also be questions concerning our operating expense capability, that is, what can our
$8.10 levy absorb in additional expenses. With the adoption of the FY2000 budget and its two
planning years, we have set in motion budget commitments well into the future. As you are
aware we financed seven additional police officers initially by way of a federal grant and I have
assumed you wish to have these officers financed in the future from City resources. Also
proposed is the addition of nine additional firefighters to staff the new Station 4, as well as
additional parks/recreation and information services staff. There are now other operating budget
issues of consequence such as the Senior Center that have been added to the debate/concerns
for our $8.10 levy its limits. If we are to commit to the additional operating expenses for the
Library and Community Events Center ($300,000+ annually) it will have a profound effect on our
$8.10 levy and how we can finance future services. At this point I cannot recommend a major
new funding commitment beyond that which is already provided for and programmed into our
$8.10 levy for the next several years. A review of expenditure priorities within our current budget
should be undertaken and the likelihood of a need to reprioritize the current three-year budget
plan in order to accommodate any new projects and programs you might choose to add.
Many budget items, such as additional personnel, are in response to normal growth within our
community. Often budget growth is directly attributable to the addition of capital facilities, such
as the construction of a new fire station, a new gymnasium, etc. If we are, for example, to have
Capital Project Proposals
April 16, 1999
Page 3
24-hour coverage from our new station a minimum of nine additional personnel are required.
The construction of the new ScanIon gymnasium also required additional personnel. In that
case, we chose to add personnel and offset 50% of the new personnel cost by program fees
and charges. In the case of the Library and Community Events Center, new personnel are
necessary as well as an operating subsidy (revenues do not match the operating expenses). If
we were to choose to not pursue capital investments, such as expand the Library, a new
community events center, a new gymnasium, it lessens the likelihood of the need for new
personnel. Capital investment does increase operational costs. How to finance these costs with
the $8.10 tax levy limit as well as all the other State tax policy controls presents a challenge.
Another option available would be to reduce services at say, the Library; that is reductions in
their current budget, such as fewer book purchase, fewer hours open, etc. and thereby generate
within their current budget additional operating money to finance the new capital investment, a
Library addition. If we hold to traditional service response, the staffing of the fire station is fixed
at a minimum of nine, whereas in case of the Library we could choose to construct the capital
asset and operate with changes within the library budget. A similar circumstance could occur
with the ScanIon Gymnasium, that is, we could choose to reduce other Parks and Recreation
programming to provide monies to operate these new facilities. These types of budget questions
need to be discussed before we proceed with a major commitment of new capital facilities,
particularly if any funding of consequence is expected to come out of the $8.10 levy.
Arriving somewhat late in the discussion/referendum vote for the library, community events
center, sales tax, etc. is the proposal by the Senior Center Commission to expand by an
additional 7,700 square feet of space as part of the Iowa Avenue Multi-Use Parking Facility.
This, too, would have a direct effect on our debt service and $8.10 operating levies. The Senior
Center Commission position would appear to be that the new Iowa Avenue Multi-Use Parking
Facility can be substantially financed by parking revenue bonds and the space created (that
which is of interest to the Senior Center) would be incidental to the parking project and its
finances. I believe this to be generally correct. However, I have instructed the Parking and
Transit and Finance staffs that the parking revenue bond issue must be as small as possible to
finance the Iowa Avenue Multi-Use Parking Facility and the space that is to be available for
commercial purposes is to be sold (purchased by others) or at the very least available for rent
creating its own income stream. The City Council's position to date has been that the space
must be sold. With this direction the debt payment for the additional space for the Senior Center
Capital Project Proposals
April 16, 1999
Page 4
must come from some source other than parking revenue bond. As you are aware we are doing
our best to finance the Iowa Avenue Multi-Use. Parking Fadlity and pay for its operations by way
of no parking rate increase or at least minimal increases in the future. Our current operating
plan calls for rate increases in the out years but not early on. This being the case this will
require the proposed "Senior Center Space" of 7,700 square feet (estimated cost $1,000,000) to
be financed by General Obligation debt and current cash. This would be a maximum of
$700,000 in debt or a direct referendum requirement would be necessary, and internal
borrowing and repayment expenses of $300,000 + to be charged against the $8.10 levy. The
$700,000 debt could be charged to the debt service levy.
As I believe you can see, there are many questions that need to be addressed before the
commitment to a property tax bond proposal and an operational commitment against our $8.10
levy. The following represents a list of what I believe to be some of the major policy questions
the Council must address before proceeding with a property tax bond issue and all of its
financial ramifications.
Policy/Financial Issues
Take no further action.
If action is taken:
What projects do we wish to see planned for referendum and/or other financing, where
appropriate?
What are the financial implications?
1. An increase in the debt service levy by $22.5 million (library, community events center)?
Something less? Referendum required.
2. An increase in the debt service by $700,000 (Senior Center/parking garage space).
3. Use of cash - (Senior Center, parking garage), $300,000+
4. Review of credit rating with new property tax debt.
5. Review City debt service levy policy (25% of total levy).
6. Review current capital budget priorities and debt service required.
7. Increase in operational expenses - $8.10 levy. Changes in current operating budget
priorities.
Capital Project Proposals
April 16, 1999
Page 5
8. New annual budget items for $8.10 levy.
· Subsidy - Community Events Center
· Staff- library addition
· Incidental expenses - library addition
· Staff- Senior Center addition
· Incidental expenses - Senior Center addition
· Debt repay - internal loan of $300,000 for Senior Center addition
$150,000
$150,000
$30,000
$60,000
$12,000
$40,000
The Library Board has asked for a meeting on May 17, 1999 to discuss their proposal. I would
suggest Council needs to review the various operating budget and capital issues prior to that
meeting. Therofore, I would suggest a work session to devote time to this matter.
rngr/menVcipproj2.doc
The City of Iowa City
COMMUNITY FoRum:
WHEN: April 28, 1999
TIME:
7:00 P.M.-9:00 P.M.
WHERE:
Broadway Neighborhood
2105 Broadway Street
Iowa City
Center
SPEAKER:
Police Chief Winkelhake
Those interested in addressing the Board may sign-up at the forum.
The PCRB invites YOU to attend a community forum soliciting comments about policies,
procedures, and practices of the Iowa City Police Department. We want to learn if the Iowa
City Police Department's performance is in keeping with community standards.
R. J. Winkelhake, Chief of Police, will make a presentation on the Special Crimes Action
Team and other issues of interest to citizens living in the Broadway area.
The PCRB will use suggestions and recommendations from the forum as we determine the
focus and direction of our work.