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Home My WebLink About1999-06-02 Info PacketCITY COUNCIL INFORMATION PACKET May 21, 1999 MISCELLANEOUS ITEMS IP1 Meeting Schedule and Tentative Work Session Agendas IP2 Letter from Mayor to Representative Doderer: Conversion of Apartments to Condominiums IP3 Summary: April 7 - Iowa Meeting with Downtown Bar and Restaurant Owners IP4 Memorandum from City Clerk: March 29 Council Work Session IP5 Memorandum from City Clerk: April 5 Council Work Session IP6 Memorandum from City Clerk: April 19 Council Work Session IP7 Memorandum from City Clerk: May 3 Council Work Session IP8 Memorandum from Transit Manager to All Mass Transit Operators: Customer Service IP9 Agenda: May 26 Deer Management Committee IPl O Agenda: May 20 JC Board of Supervisors IP11 Minutes: March 18 PATV Board of Directors IP12 May 14 IC Chamber of Commerce Government Update JMay 18 7:00p I May 31 I June 2 8:00a i June 14 4:00p I June 15 7:00p I June 28 6:30p I June 29 7:00p I July 5 I July 6 8:00a o5-21-99 I IP1 City Council Meeting Schedule andMa~ 2~, ~999 Tentative Work Session Agendas FORMAL COUNCIL MEETING MEMORIAL DAY - CITY OFFICES CLOSED SPECIAL FORMAL COUNCIL MEETING COUNCIL WORK SESSION 4:00p Northeast District Plan 6:00p Break 6:30p Computer Q & A (Council Only) 7:00p Remaining Agenda TBA FORMAL COUNCIL MEETING COUNCIL WORK SESSION Tuesday Council Chambers FORMAL COUNCIL MEETING Monday INDEPENDENCE DAY OBSERVATION - CITY OFFICES CLOSED Wednesday I Council Chambers Monday council Chambers Transit Interchange Energy Deregulation Council Goals 1999/2000 Deer Management Plan Circuses and Rodeos Liquor Licenses Parking Prohibition/Traffic Calming Guidelines Monday Tuesday SPECIAL FORMAL COUNCIL MEETING Executive Session - Personnel Evaluations Council Chambers Meeting dates/times subject to change FUTURE WORK SESSION ITEMS Chutes and Vaults Hickory Hill West Englert Theater Free-Standing Signage Animal Microchipping Invisible Fences Council Chambers Tuesday Monday I Council Chambers Council Chambers Tuesday CITY OF I0 WA CITY May17,1999 The Honorable Minnette Doderer 2008 Dunlap Court Iowa City, IA 52245 Dear Ms. Doderer: Just a note to say thank you for your efforts and your diligence regarding the issue of conversion of apartments to condominiums for tax advantages. I understand that the appropriate administrative rules have been established which will prevent such conversions in the future and, further, that recent conversions will be phased back in as commercial property over the next five years. I believe this is a reasonable compromise and is, frankly, more than I had hoped for. Your special efforts in bringing this debate to our attention and in facilitating our addressing the Ways and Means Subcommittee were very helpful. I would like to think we had a real influence on the outcome of this issue. In any event, your help and support are most appreciated. Ernest W. Lehman Mayor cc: City Council jw/ltr/ekloder.doc 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 · (319) 356-5000 · FAX (319) 356-5009 05-21-99 IP3 Summary Meeting with Downtown Bar and Restaurant Owners Wednesday, April 7, 1999 On Wednesday, April 7, 1999, at 3:00 p.m., representatives of downtown Iowa City bar and restaurant owners met with Assistant City Manager Dale Helling and Police Captain Tommy Widmer. Representing the bar and restaurant owners were Aziz Longou of Vito's and Dave Moore of The Fieldhouse. It was pointed out that there is a continued increase in the number of bars downtown. Establishments which had recently been restaurants have been reopened as new businesses with greater emphasis on the sale of alcoholic beverages. The bar owners pointed out that they are not only competing with more and more bars downtown, but are also in competition with over-the-counter retail sellers. They pointed out that the cost per ounce or per shot when liquor is purchased over the counter can be well under 50¢. Young people, especially under age drinkers, can thus become intoxicated at home very cheaply and then come downtown at 11:00 p.m. or midnight and arrive at a bar already intoxicated. They stressed that the community needs to look at this problem realistically and take into account how under age drinkers acquire and consume their alcohol and not just focus on the bars. There is also a difficulty in finding persons 21 years of age or older to work as servers, bartenders, or clerks. There simply are not enough individuals over 21 in the community who are willing to take these kinds of jobs. There is concern that more and more restaurants will become bars. While most restaurants still do OK with food sales, they are definitely down over the past year or two. It may be a result of more restaurants opening in areas other than in downtown such as along the Coralville strip or near the Coral Ridge Mall. In any event, the restaurant business, e.g. food sales, have declined downtown. There is a feeling that the City should look into limiting the number of licenses in order to prevent the downtown from becoming a "bar area". The bar owners reiterated previous observations that the Police presence downtown is being accomplished more satisfactorily than it was a year ago. The officers are less authoritarian and intimidating and there is a much improved atmosphere of cooperation between officers and the bar owners. Helling advised where the Stepping Up Project is currently with regard to price specials. There was discussion regarding how these might be restricted or controlled and it remains likely that most establishments would prefer not to have price specials if this were not necessary to effectively compete. Regarding bar checks done by Police, the bar owners emphasized that they did not object to such checks but they do believe that this process should be more often extended to bars outside the downtown area, noting that certain of these bars have a reputation for being frequented by under age drinkers. It was stressed again that fake IDs are a major problem in that they are readily available and very difficult to detect. 2 The next meeting will be scheduled in August prior to the beginning of the Fall semester. City representatives agreed to have one or more officers from the late night or 3 to 11 p.m. watch present at that meeting. Issues regarding enforcement, police presence, etc. will be the topic of that meeting. ~lik~n~ ~ -, Prepared by: mgr\asst\min\barown .doc City of Iowa City MEMORANDUM Date: To: From: Re: May 18, 1999 Mayor and City Council Marian K. Karr, City Clerk Council Work Session, March 29, 1999 - 5 p.m. in Council Chambers Council: Lehman, Champion, Kubby, Norton, O'Donnell, Thornberry, Vanderhoef Staff: Arkins, Helling, Karr, Dilkes, Franklin, Davidson, Kugler, Rockwell, Miklo, Yapp, Schmadeke, Fosse, O'Neil Tapes: Reel 99-33, Side 2; 99-37, All; 99-38, Side 1 A complete transcription is available in the City Clerk's Office. UPDATE ON MONDO'S FIRE City Mgr. Atkins reported that Fire Chief Rocca just informed him that as a result of the fire at Mondo's the common ,wall shared by the Savings & Loan Building next door has deteriorated and the building will have to be evacuated. NORTHEAST DISTRICT PLAN (Agenda Item #6e) PCD Director Franklin, Asst. PCD Director Davidson, Sr. Planner Miklo, Urban Planners Kugler & Rockwell, and Asst. Transportation Planner Yapp presented information. After discussion Council agreed to continue the public hearing and requested a longer work session time to discuss the plan prior to a vote being scheduled. FOSTER ROAD (Agenda Item #14) PW Director Schmadeke, City Engr. Fosse, Asst. PCD Director Davidson, and City Atty. Dilkes presented information. Dinner Break REVIFW ZONING MATTERS Planning and Community Development Director Franklin presented the following Planning and Zoning items for discussion: A. MOTION SETTING A PUBLIC HEARING FOR APRIL 20 ON A RFSOLUTION FOR ANNEXATION OF 5.55 ACRES LOCATED IN THE NORTHWEST QUADRANT OF Council Work Session March 29, 1999 Page 2 AMERICAN LEGION ROAD AND TAFT AVENUE (Knights Of Columbus/ANN99-0001) MOTION SE'I'FING A PUBLIC HEARING FOR APRIL 20 ON AN ORDINANCE CONDITIONALLY CHANGING THE ZONING DESIGNATION OF .5,55 ACRES LOCATED IN THE NORTHWEST QUADRANT OF AMERICAN LEGION ROAD AND TAFT AVENUE (Knights of Columbus/REZ99-0003) C. MOTION SETTING A PUBLIC HEARING FOR APRIL 20 ON AN ORDINANCE AMENDING CITY CODE SUBSECTIONS 14-5H. SITE PLAN REVIEW, AND 14-6S, PERFORMANCE STANDARDS, REGARDING LIGNTING STANDARDS. D. PUBLIC HEARING ON AN ORDINANCE CHANGING THE ZONING DESIGNATION OF APPROXIMATELY 8.08 ACRES LOCATED AT THE WEST TERMINI OF LANGENBERG AVENUE AND HEMINGWAY LANE FROM MEDIUM DENSITY SINGLE-FAMILY RESIDENTIAL (RS-8) TO PLANNED DEVELOPMENT HOUSING OVERLAY/MEDIUM DENSITY SINGLE-FAMILY RESIDENTIAL (PDH-8). (REZ98-0018) E. PUBLIC HEARING ON A RESOLUTION ADOPTING AND INCORPORATING THE NORTHEAST DISTRICT PLAN INTO THE IOWA CITY COMPREHENSIVE PLAN. PUBLIC HEARING ON AN ORDINANCE AMENDING CITY CODE SUBSECTION 14-4B PERTAINING TO A CHANGE IN BOARD OF ADJUSTMENT NOTICE REQUIREMENTS AND INCORPORATION OF BOARD POWERS AND PROCEDURES INTO THE ZONING CHAPTER. Franklin explained this was a housekeeping matter needed after Council directed staff to notify people within 300 feet rather than 200 feet requiring an ordinance change; and to move the Board of Adjustment out of the general land use chapter of the City Code and into the Zoning Chapter. G. PUBLIC HEARING ON AN ORDINANCE CHANGING THE ZONING DESIGNATION OF 2.78 ACRES LOCATED AT THE NORTHEAST CORNER OF DUCK CREEK DRIVE AND ROHRET ROAD FROM LOW DENSITY SINGLE-FAMILY (RS-5) TO SENSITIVE AREAS OVERLAY/LOW DENSITY RESIDENTIAL (OSA-5) TO PERMIT A 14-UNITED RESIDENTIAL DEVELOPMENT. (REZ96-0019) Franklin stated the application had been withdrawn. H. MOTION TO FORWARD A LETTER TO THE JOHNSON COUNTY BOARD OF SUPERVISORS RECOMMENDING THAT AN APPLICATION TO REZONE 49.4 ACRES FROM SUBURBAN RESIDENTIAL (RS) RESORT (A2) AND HIGHWAY COMMERCIAL (CH) TO HIGHWAY COMMERCIAL-FAIRGROUNDS (CH-F) FOR PROPERTY LOCATED IN FRINGE AREA C AT 4265 OAKCREST HILL ROAD SE BE APPROVED. (CZ9910) MOTION TO FORWARD A LE'I'FER TO THE JOHNSON COUNTY BOARD OF SUPERVISORS RECOMMENDING THAT AN APPLICATION TO REZONE 10 ACRES FROM RURAL (A-l) TO SUBURBAN RESIDENTIAL (RS-10) FOR PROPERTY LOCATED IN FRINGE AREA C ON THE WEST SIDE OF LANDON AVENUE. 0.4 MILES NORTH OF ITS INTERSECTION WITH HIGHWAY 1 WEST BE APPROVED. (CZ9907) Council Work Session March 29, 1999 Page 3 Franklin stated that a farm house already existed on the property and staff and P&Z recommended approval. She also noted that some of the rezonings in the county will be reviewed and the new County land use plan considered with no assurance that RS-10 or RS-5 will happen if the plan directs the land to stay agricultural. MOTION TO FORWARD A LETTER TO THE JOHNSON COUNTY BOARD OF SUPERVISORS RECOMMENDING THAT AN APPLICATION TO REZONE 22.69 ACRES FROM SUBURBAN RESIDENTIAL (RS-10) TO SUBURBAN RESIDENTIAL (RS-5) FOR PROPERTY LOCATED IN FRINGE AREA C IN THE NORTHWEST QUADRANT OF THE HIGHWAY 1 WEST AND LANDON AVENUE SW INTERSECTION BE APPROVED. (CZ9908) Franklin explained the property had already been zoned RS-10 and the request is to change to RS-5 to cluster the development along Landon Avenue and leave the remainder in open space. Asst. Transportation Planner Yapp explained the farm had been split into two lots. Yapp explained that with the zoning change to RS-5, one more unit would be permitted than would be otherwise. REVIEW AGENDA ITEMS (Agenda #2d(8) of 3-16 agenda; IP14 P&Z Work Program-Pending List) Franklin requested Council direction on a request from Harry Wolfe, Southgate Development, to allow additional freestanding signage along the frontages. A majority of Council was interested in P&Z looking into the request. (Agenda #16 - RESOLUTION AWARDING CONTRACT FOR RIVER STREET/WOOLF AVENUE RECONSTRUCTION PROJECT) City Mgr. Atkins stated the low bid was a local bidder but the bid was substantially higher than the engineers estimate. City Engr. Fosse reviewed the bidder market, including the impact of TEA21 legislation (release of money nationwide for transportation projects) and more competition for materials among contractors. (Agenda #15 - NORTHGATE CORPORATE PARK PUBLIC HEARING FOR PROPOSED URBAN RENEWAL AREA) In response to Kubby, Franklin stated that a developer's agreement would be entered into if a TIF were given to some infrastructure and not to a specific business. (Agenda #17 - AWARDING CONTRACT ON THE 1999 CURB RAMP AND SIDEWALK PROJECT) Norton raised concerns on the difference in bids. Council agreed to proceed with the award to Borwig Building as recommended by staff· (Agenda #11 - IOWA RIVER DAM PUBLIC HEARING AND RESOLUTION APPROVING PLANS AND SPECIFICATIONS) Item is scheduled for separate discussion later in the meeting. (Agenda #8, 9, 10 - CONVEYANCE OF SINGLE FAMILY HOMES AT 2709 WAYNE AVENUE, 2409 ASTER AVENUE, 2308 LAKESIDE DRIVE) In response to Vanderhoef, City Mgr. Atkins will report back how much of the loan reflected interest· Council Work Session March 29, 1999 Page 4 7. (Agenda #7 - RESOLUTION AUTHORIZING AFFORDABLE HOUSING PROGRAM AGREEMENT) In response to Thornberry, PCD Director Franklin and City Arty. Dilkes answered questions about the program. IOWA RIVER POWER DAM (Agenda #11 ) PW Director Schmadeke outlined the project and responded to Council questions. AIRPORT TERMINAL HLM Design representative Maury Cohen explained the two aspects of the project, the interior renovation of the terminal (including bidding the elevator as an alternate), and exterior improvement (including replacement of windows). Airport Manager O'Neil and Commissioners Anderson and Horan present for discussion. Council agreed to proceed with bidding the project. POLICE CITIZENS REVIEW BOARD (Agenda #20) City Arty. Dilkes outlined the amended Standard Operating Procedures and stated they are been reviewed and approved by the PCRB. City Clerk Karr presented information. Council requested some sort of a disclaimer be added to reports to clarify officer identification numbers. Concerns were expressed regarding the need for identification of officers and tracking unstained complaints. Majority of Council agreed to the proceed as outlined. SUMMER SCHEDULE Council agreed to the following revised schedule: May 31 Work Session - Cancelled June 1 Formal- Cancelled June 14 Work Session June 15 Formal June 28 Work Session June 29 Formal July 12 Work Session July 13 Formal July 26 Work Session July 27 Formal August 9 Work Session - Cancelled August 10 Formal- Cancelled August 23 Work Session August 24 Formal September 6 Work Session - Rescheduled to following week September 7 Formal - Rescheduled to following week September 13 Special Work Session September 14 Special Formal September 20 Work Session - Rescheduled to following week September 21 Formal - Rescheduled to following week September 27 Special Work Session Council Work Session March 29, 1999 Page 5 September 28 Special Formal Resume regular schedule October 4/5. City Clerk will provide copy of revised schedule for formal meeting tomorrow evening. COUNCIL AGENDNCOUNCIL TIME 1. Norton met with Julie Phye from Stepping Up Project and will provide several proposals in an upcoming memo to Council. 2. Norton reported on a SEATS meeting he and Council Member O'Donnell attended. They will jointly review the agreement and draft a letter of concerns. Norton raised questions on the timeline for a decision on the north commercial area, especially how it relates to the Science Center. The Mayor noted engineering work was being completed. Norton noted the Telecommunications Minutes and questioned Coralville paying a share of government channel cable costs. Asst. City Mgr. Helling stated several meetings had been held and will continue to be but there were no plans for sharing of government channel costs. 5. Norton stated the Riverfront and Natural Areas Commission's request for a survey of creeks was an important issue. The City Manager stated more information was forthcoming. Norton reported that he and Council Member Champion met with the Senior Center Committee and questioned what should be next. The Mayor stated the committee should meet again, select a chair, and solicit input. It was noted that if the County Arty. is a member of the committee the City Legal staff should also attend. 7. Norton stated he had been contacted by a constituent upset about the tennis court lights at City High and asked Council Members to observe the situation themselves. Norton noted input received on the Rules Committee proposed absence policy for City Boards and Commissions, and hoped staff will explain the intent of the Rules Committee was to make life simpler for Boards and Commissions. Kubby questioned if the next phase of the Downtown Streetscape Project included College Street. The City Manager stated it was included and staff would provide a sketch. Kubby encouraged as many trees as possible be transplanted. 10. Kubby questioned when public input would be scheduled on proposed transit changes. The City Manager stated Council would be receiving information in the next packet. 11. Kubby reported on proposed legislation that may threaten the city's abilities to place a lien on rental properties when utilities are not paid by the tenant, noting such legislation would be a huge expense for the City. She will draft a letter and pass it around to see if the Council was willing to have the Mayor sign a letter reinforcing the City's position on the matter. Council Work Session March 29, 1999 Page 6 12. Vanderhoef offered to place ECICOG information in Council packets to keep them informed. It was also agreed she would provide information on the East Central Employment and Training Consodium. 13. O'Donnell said he was glad to have the signage matter along Riverside Drive included with the Harry Wolfe/Southgate Development request discussed earlier. 14. Lehman requested a letter be sent to all liquor license establishments informing them that their record of violations may impact the issuance of future licenses in their establishments. City Atty. Dilkes suggested that Council first look at options affecting licenses prior to any letter being sent. The City Attorney's office will prepare a memo on Council authority over renewals, renovations, suspensions, etc. and the matter scheduled for a future work session. 15. City Clerk Karr requested Council Members complete and return the Board and Commission Business Listing form. Adjourned: 8:15 PM clerk/rnin/32999Cws.doc City of Iowa City MEMORANDUM Date: To: From: Re: May 18, 1999 Mayor and City Council " Marian K. Karr City Clerk Council Work Session, April 5, 1999, 7:00 p.m. in Council Chambers Council: Lehman, Champion, Kubby, Norton, O'Donnell, Thornberry, Vanderhoef Staff: Helling, Karr, Dilkes, Franklin, Kopping, Fowler, Logsden, O'Brien, Ripley, Doyle, Davidson, Yucuis, Head, Long Tapes: Reel 99-38, Side 2; 99-42, Both Sides; 99-43, Side 1 A complete transcription is available in the City Clerk's Office. REVIEW ZONING ITEMS Planning and Community Development Director Franklin presented the following Planning and Zoning items for discussion: A. ADOPTING AND INCORPORATING THE NORTHEAST DISTRICT PLAN INTO THE IOWA CITY COMPREHENSIVE PLAN. 1 ) PUBLIC HEARING 2) CONSIDER A RESOLUTION Council agreed no more than three would attend the April 12 Home Builders Association meeting and staff would report back; to continue the public hearing to April 20 and defer indefinitely consideration of the resolution. B. ORDINANCE AMENDING CITY CODE SUBSECTION 14-4B PERTAINING TO A CHANGE IN BOARD OF ADJUSTMENT NOTICE REQUIREMENTS AND INCORPORATION OF BOARD POWERS AND PROCEDURES INTO THE ZONING CHAPTER. (FIRST CONSIDERATION} MOTION SETTING A PUBLIC HEARING FOR APRIL 20 ON A RESOLUTION ANNEXING APPROXIMATELY 10.3 ACRES OF PROPERTY LOCATED EAST OF SCOTT BOULEVARD AT WASHINGTON STREET. ('ANN99-0002}. MOTION SETTING A PUBLIC HEARING FOR APRIL 20 ON AN ORDINANCE CONDITIONALLY CHANGING THE ZONING DESIGNATION OF APPROXIMATELY 14.91 ACRES LOCATED EAST OF SCOTT BOULEVARD AT WASHINGTON STREET FROM MEDIUM DENSITY SINGLE-FAMILY RESIDENTIAL ('RS-8}, LOW DENSITY MULTI- FAMILY RESIDENTIAL (RM-12), AND COUNTY SUBURBAN RESIDENTIAL (RS} TO PLANNED DEVELOPMENT HOUSING OVERLAY (OPDH-8; 8.36 ACRES}, LOW DENSITY SINGLE-FAMILY RESIDENTIAL (RS-5; 5.43 ACRES), AND LOW DENSITY MULTI-FAMILY RESIDENTIAL (RM-12; 1.12 ACRES}, AND A REQUEST FOR A Council Work Session April 5, 1999 Page 2 PRELIMINARY OPDH PLAN TO ALLOW 72 DWELLING UNITS ON 8.16 ACRES. ('REZ99- 0004). Franklin noted a request from the applicant for both items (C and D) to be added to this agenda; and that both the resolution and ordinance be placed on the same agenda as the public hearings for Council consideration. Council directed staff to'place both items on for consideration· REVIEW AGENDA ITEMS (IP12 of 4-2 info packet - HOLLYWOOD MANOR, PART 6) Kubby noted the memo from the Planning and Zoning Commission requesting Council consider changing the existing Lakeside Drive between Sycamore Street and Hwy. 6 to Wetherby Drive in light of their decision to approve the subdivision with the street name Wetherby Drive. Majority of Council were not interested in changing the existing Lakeside Drive. (Agenda #5c(2) - SETTING PUBLIC HEARING ON IOWA AVENUE MULTI-USE PARKING FACILITY PROJECT) Asst. PCD Director Davidson requested the item be deleted from the agenda to allow staff time to clear up matters and place it on a future agenda. (Agenda #9-10 - RESOLUTION AND ORDINANCE ON URBAN RENEWAL REDEVELOPMENT PROJECT FOR NORTHGATE CORPORATE PARK) In response to Kubby and Vanderhoef, PCD Director Franklin stated TIF would be granted to a business or project and it was unlikely that existing properties would be affected; each individual business must met TIF requirements; and report back to Council on whether a TIF less than 100% can be done on individual properties or on the whole area. (Agenda #14 - RESOLUTION APPROVING AGREEMENT WITH MMS CONSULTANTS FOR SOUTH AIRPORT AREA DEVELOPMENT) City Clerk Karr noted a revision of the item distributed that evening. In response to Kubby, Asst. City Mgr. Helling stated staff would prepare revised language to provide more flexibility in the landscape design. (Agenda #12 - RESOLUTION AWARDING CONTRACT FOR IOWA CITY TRANSIT FACILITY METHANE ABATEMENT PROJECT) In response to Vanderhoef, Asst. PCD Director Davidson said IDOT will reconsider the project right away and will let Council know of the revised schedule. (Agenda #5c(2) - SETTING PUBLIC HEARING ON IOWA AVENUE MULTI- USE PARKING FACILITY PROJECT) Norton questioned if the name would be changed. Asst. PCD Director Davidson indicated all documents have been prepared with that name thus far. (Agenda #3a - DARE PROCLAMATION) Kubby requested that the proclamation be revised to delete "...the DARE program has achieved outstanding success, teaching, positive and effective approaches.." to "the DARE program teaches positive approaches to some of the most difficult problems..." as was agreed to by Council last year. Council directed staff to make the change. 8. (Agenda #3d - FAIR HOUSING MONTH PROCLAMATION) Norton guessed the origin of the proclamation and who was accepting. Council Work Session April 5, 1999 Page 3 CDBG AND HOME ALLOCATIONS (IP2 of 4-2 Info Packet) Community Development Coordinator Head stated Council had received the FY00 CDBG and HOME Allocation recommendations from the Housing and Community Development Commission in their packet; reported the Commission meets again ALbril 15; and Council has set a public hearing for April 20. The Commission would appreciate any concerns on their allocations expressed as soon as possible. Chair Gretchen Schmuch presented the recommendations and justifications. In response to Vanderhoef, Schmuch stated there was a typo in the Youth Leadership line and actually they had requested $23,000 and received $10,000. Vanderhoef requested a copy of the assessment of liability for Old Brick prior to the public hearing on the 20t~. SENIOR CENTER SPACE Senior Center Commissioners Terri Miller and Jay Honohan requested Council delay a decision on the Iowa Avenue Multi-Use Parking Facility until after the 28E negotiations with the City/County/Commission and staff had been completed; a committee examining other types of fundraising reports; and the space review committee finishes their work. Asst. PCD Director and City Atty. Dilkes answered questions. Majority of Council directed staff to contact Neumann- Monson regarding an overhead walkway between the parking facility and the Senior Center. Staff Action: Proceed with design of an overhead walkway between the Senior Center and the Iowa Avenue Multi-Use Parking Facility (Davidson). TOWER COURT PARKING (Agenda #5e(3)(a)) Transportation Planner Davidson and Traffic Engr. Planner Ripley presented information. Council agreed to remove the item from the Consent Calendar for separate discussion at the formal Council meeting. TRANSIT ROUTE STUDY Parking & Transit Director Fowler, Transit Manager Logsden, and Transit Operations Supr. O'Brien presented maps and transit ridership figures data related to proposed changes. After discussion staff agreed to provide a memo for the next packet outlining public input dates and provide copies of transit route changes to Council. Staff Action: Public input scheduled for May 6 and Council public hearing May 18 (Fowler). APPOINTMENTS Historic Preservation Commission - Richard Carlson Public Art Advisory Committee - Gary Nagle COUNCIL AGENDNCOUNCIL TIME Kubby requested Council reschedule meetings on primary and general election nights. After discussion, Council agreed to reschedule work session and formal of October 4/5 to specials on October 11/12. A revised schedule will be prepared by the City Clerk and Council Work Session April 5, 1999 Page 4 distributed at the formal meeting noting Council returns to regular schedule on October 18/19 and a Council election will be held on November 2. 2. Norton requested an update from the City Attorneys office on the Yeggy situation. Staff will follow-up. 3. Norton questioned the progress on the parking dilemma at Oaknoll, noting the situation may arise again on First Avenue. Norton will follow-up with PCD Director Franklin. 4. Norton stated he is working on memos regarding liquor issues such as licensing, tracking alcohol implications on all arrests, football week-end issues, sororities and fraternities, etc. O'Donnell noted his displeasure with a reported quote from Council Member Kubby in a local newspaper article dealing with the local option sales tax. Kubby stated she had not seen the article or quote and couldn't comment on its accuracy. Lehman reported he, Asst. City Mgr. Helling, and City Assessor Hudson would be travelling to Des Moines in the morning to attend the subcommittee meeting of the Ways and Means Committee to lobby a change in the taxing regulation for condominiums. Adjourned: 9:50 PM clerk/min/040599ws.doc City of Iowa City MEMORANDUM IP6 Date: To: From: Re: May 18, 1999 Mayor and City Council ~' Marian K. Karr, City Clerk Council Work Session, April 19, 1999 - 6:50 p.m. in Council Chambers Council: Lehman, Champion, Kubby, Norton, O'Donnell, Vanderhoef. Absent: Thornberry Staff: Atkins, Helling, Karr, Dilkes, Franklin, Schmadeke, Fosse, Mollenhauer, Yucuis, Schoenfelder, Yapp, Scott, Neumann Tapes: Reel 99-43, Side 2; 99-46 & 99-47, both sides A complete transcription is available in the City Clerk's Office. REVIEW ZONING ITEMS Planning and Community Development Director Franklin presented the following Planning and Zoning items for discussion: MOTION SETTING A PUBLIC HEARING FOR MAY 4 ON AN ORDINANCE AMENDING CITY CODE SECTION 14-6. "ZONING CHAPTER." CONCERNING DEFINITIONS AND PARKING REQUIREMENTS FOR CARRYOUT, DELIVERY, AND DRIVE-THROUGH RESTAURANTS. Franklin stated this item on been on the P&Z pending list for some time. Be SETTING A PUBLIC HEARING FOR MAY 4 ON AN ORDINANCE AMENDING THE PLANNED DEVELOPMENT HOUSING OVERLAY (OPDH-12) PLAN FOR SILVERCREST. A 20.87 ACRE 5-LOT RESIDENTIAL SUBDIVISION INCLUDING 68 ASSISTED LIVING UNITS. 120 INDEPENDENT LIVING UNITS. A 40-BED MEDICAL REHABILITATION FACILITY AND A 900 SQUARE FOOT MEDICAL OFFICE BUILDING, LOCATED AT THE SOUTHEAST QUADRANT OF SCOTT BOULEVARD AND AMERICAN LEGION ROAD. (SilvercrestJREZ99-0005) Franklin reminded Council that the applicant had requested consideration the same night as the public hearing. Staff will include on the agenda and Council decide to act or defer that evening. PUBLIC HEARING ON A RESOLUTION ADOPTING AND INCORPORATING THE NORTHEAST DISTRICT PLAN INTO THE IOWA CITY COMPREHENSIVE PLAN (CONTINUED FROM MARCH 30 AND APRIL 6). Council agreed to continue the public hearing to May 18 to allow input from the Home Builders. Council Work Session April 19, 1999 Page 2 D. PUBLIC HEARING ON AN ORDINANCE AMENDING CITY CODE SUBSECTIONS 14-5H, SITE PLAN REVIEW, AND 14-6S, PERFORMANCE STANDARDS, REGARDING LIGHTING STANDARDS. John Yapp clarified the ordinance would not apply to issues related to City High (tennis court lighting) or other public zones. Yapp stated the ordinance was designed to deal with some commercial and industrial lighting issues and outlined the ordinance. Council directed staff to send a copy of the ordinance to the School Board. PUBLIC HEARING ON A RESOLUTION APPROVING ANNEXATION OF 5.55 ACRES LOCATED IN THE NORTHWEST QUADRANT OF AMERICAN LEGION ROAD AND TAFT AVENUE. (Knights of Columbus/ANN99-0001 ) PUBLIC HEARING ON AN ORDINANCE CONDITIONALLY CHANGING THE ZONING DESIGNATION OF 5.55 ACRES LOCATED IN THE NORTHWEST QUADRANT OF AMERICAN LEGION ROAD AND TAFT AVENUE. (Knights of Columbus/REZ99-0003) Franklin stated the applicant had requested that items E and F be deferred indefinitely, and recommended the public hearings be opened and closed rather that deferred indefinitely noting that a public hearing deferred indefinitely loses its purpose over a period of time and should be reset. Council agreed to open and close the hearings and state the applicant had requested indefinite deferral. G. ANNEXATION OF APPROXIMATELY 10.3 ACRES OF PROPERTY LOCATED EAST OF SCOTT BOULEVARD AT WASHINGTON STREET. (ANN99-0002) (1) PUBLIC HEARING (2) CONSIDER A RESOLUTION APPROVING Larry Schnittjer, MMS Consultants, present for discussion. Kubby requested staff follow-up on reasons for expedited action and explore a letter to the state requesting extension of state deadlines to allow the City to follow the process; and to find out how many units are for couples. Staff will report at the formal meeting. H. CONDITIONALLY CHANGING THE ZONING DESIGNATION OF APPROXIMATELY 14.83 ACRES LOCATED EAST OF SCOTT BOULEVARD AT WASHINGTON STREET FROM MEDIUM DENSITY SINGLE-FAMILY RESIDENTIAL (RS-8), LOW DENSITY MULTI- FAMILY RESIDENTIAL (RM-12), AND COUNTY SUBURBAN RESIDENTIAL .(RS) TO PLANNED DEVELOPMENT HOUSING OVERLAY (OPDH-8:8.37 ACRES), LOW DENSITY SINGLE-FAMILY RESIDENTIAL (RS-5:5.63 ACRES), AND LOW DENSITY MULTI-FAMILY RESIDENTIAL (RM-12:.83 ACRES), AND A REQUEST FOR A PRELIMINARY OPDH PLAN TO ALLOW 72 DWELLING UNITS ON 8.16 ACRES. (REZ99-0004) (1) PUBLIC HEARING (2) CONSIDER AN ORDINANCE (FIRST CONSIDERATION) ORDINANCE AMENDING CITY CODE SUBSECTION 14-4B PERTAINING TO A CHANGE IN BOARD OF ADJUSTMENT NOTICE REQUIREMENTS AND INCORPORATION OF BOARD POWERS AND PROCEDURES INTO THE ZONING CHAPTER. (SECOND CONSIDERATION) Council Work Session April 19, 1999 Page 3 RESOLUTION APPROVING A PRELIMINARY AND FINAL PLAT OF MILDER MEADOWS. A 43.4-ACRE. TWO-LOT RESIDENTIAL SUBDIVISION WITH ONE OUTLOT LOCATED IN FRINGE AREA B AT 4872 AMERICAN LEGION ROAD. The applicant had requested deferral to May 4. REVIEW AGENDA ITEMS (Agenda #12 - RESOLUTION AMENDING FEES AND DURATION FOR SOUND EQUIPMENT PERMITS) Adm. Asst. Mollenhauer present for questions. Council agreed to proceed. (Consent Calendar Agenda #4e(2) - RESOLUTION SETTING PUBLIC HEARING ON WESTMINSTER SANITARY SEWER IMPROVEMENT PROJECT) In response to Kubby, City Engr. Fosse stated all work would be coordinated with the Parks Department to keep the necessary clearances to maintain the trees, a neighborhood meeting is scheduled for residents along the park and Westminster, and updated financial issues related to this and other City projects. City Mgr. Atkins requested a work session(s) be set to discuss parking ramp financing, Library Board request for November referendum, Senior Center space, storm water management financing, and goal setting update. After discussion, Council set 8:00-11:00 a.m. on Wednesday, May 5, to discuss parking ramp financing, library bond issue, and Senior Center. (Agenda #15 - RESOLUTION CERTIFYING UNPAID WATER, WASTEWATER, SOLID WASTE AND RECYCLING FEES TO JOHNSON COUNTY) In response to O'Donnell, the City Mgr. stated higher total costs may reflect a multi-unit apartment and/or a leak. Finance Director Yucuis reviewed state law as it relates to water fees not being collected to a new assessment or delinquent account if it's a residential rental property, and the recent change in the law to change this lien process the next time. Vanderhoef requested Council write another letter to asking the removal of the state sales tax on water for public recreational activities such as filling of swimming pools. (Agenda #7 - PUBLIC HEARING ON CDBG AND HOME BUDGET) Vanderhoef stated her concern for funding the $20,000 to Old Brick for an elevator, and the liability on the building, Council requested a meeting with HCDC to discuss maintenance and depreciation issues prior to recommendations next year. RECYCLING CENTER (IP1 of 4-16 info packet) Civil Engr. Scott, Solid Waste Planning Coordinator Neumann, and Wehner, Pattschull & Pfiffner architect John Shaw presented information. Council directed staff to proceed as outlined. Staff Action: Proceed with construction plan for this summer (Scott). CHAUNCEY SWAN FOUNTAIN (IP3 of 4-16 info packet) City Architect intern Kumi Morris explained the project. Council directed staff to proceed with the relocation of the downtown fountain as outlined. Council Work Session April 19, 1999 Page 4 Staff Action: Bids and specifications in works (Atkins). STORM WATER MANAGEMENT (IP3 of 4-16 info packet) City Engr. Fosse explained the federal requirements for development of a Storm Water Management Plan. A second meeting will be scheduled to discuss financial implications. COUNCIL AGENDNCOUNCIL TIME 1. Vanderhoef complimented staff on the grill work and building area around Ralston Creek off of Court Street extended. (IP8 of 4-16 info packet) Kubby noted a meeting on May 6, 3:45-5:45, in Room A of the Public Library to hear citizen input on proposed transit route changes, and a formal hearing at the City Council meeting of May 18. In response to Kubby, Council agreed to move the public hearing up on the agenda (after public discussion) to accommodate transit riders, place a one hour limitation on the discussion, and agreed to continue if necessary. Norton reported on the SEATS advisory meeting he and Council Member O'Donnell participated in. Parking & Transit Mgr. Fowler will sit down with SEATS Director Dewey and discussion City concerns. Norton updated the Council on the Senior Center subcommittee meeting attended by himself, Council Member Champion and City Atty. Dilkes. Norton will prepare a memo of the discussion noting the County felt the Center should be a partnership between the City and the County. The next meeting is scheduled May 7. Lehman requested that the parking prohibition procedure be placed on a future work session, stating he had a problem with prohibiting parking on both sides of any street if it's not for a public purpose. A majority of Council agreed to discuss the matter. Adjourned: 10:20 PM cJerkJmin/041999ws.doc Date: To: From: Re: City of Iowa City MEMORANDUM May 20, 1999 Mayor and City Council '* Marian K. Karr City Clerk Council Work Session, May 3, 1999 - 7:00 PM in Council Chambers IP7 Council: Lehman, Champion, Kubby, Norton, O'Donnell, Thornberry, Vanderhoef Staff: Arkins, Helling, Karr, Dilkes, Franklin, Davidson, Fowler, Schoon, Winstead, Ripley. Tapes: Reel 99-50 & 51, Both Sides A complete transcription is available in the City Clerk's Office. REVIEW ZONING ITEMS Planning and Community Development Director Franklin presented the following Planning and Zoning items for discussion: A, PUBLIC HEARING ON ORDINANCE AMENDING CITY CODE SECTION 14-6. "ZONING CHAPTER." CONCERNING DEFINITIONS AND PARKING REQUIREMENTS FOR CARRYOUT. DELIVERY. AND DRIVE-THROUGH RESTAURANTS. In response to Council concerns regarding drive-up businesses only, no walk-up or indoor seating, Franklin stated the matter could be revisited if a situation arose. AMENDING THE PLANNED DEVELOPMENT HOUSING OVERLAY (OPDH-12) PLAN FOR SILVERCREST, A 21.53-ACRE 5-LOT RESIDENTIAL SUBDIVISION INCLUDING 68 ASSISTED LIVING UNITS, 120 INDEPENDENT LIVING UNITS, A 40-BED MEDICAL REHABILITATION FACILITY AND A 900 SQUARE FOOT MEDICAL OFFICE BUILDING. LOCATED AT THE SOUTHEAST QUADRANT OF SCOTT BOULEVARD AND AMERICAN LEGION ROAD. (REZ99-0005) Franklin reviewed changes to the plat since the original plan was reviewed by the Planning & Zoning Commission. Larry Schnittjer, MMS Consultants, present for discussion. C. AMENDING CITY CODE SUBSECTIONS 14-5H. SITE PLAN REVIEW. AND 14-6S PERFORMANCE STANDARDS. REGARDING LIGHTING STANDARDS. In response to Kubby, Franklin stated that the issue of enforcement with public entities is low priority on the Planning & Zoning list and may take a year. RESOLUTION APPROVING ANNEXATION OF APPROXIMATELY 10.3 ACRES OF PROPERTY LOCATED EAST OF SCOTT BOULEVARD AT WASHINGTON STREET. (Scott Blvd. East Part 3/ANN-99-0002) CounciiWork Session May 3,1999 Page 2 CONDITIONALLY CHANGING THE ZONING DESIGNATION OF APPROXIMATELY 14.83 ACRES LOCATED EAST OF SCOTT BOULEVARD AT WASHINGTON STREET FROM MEDIUM DENSITY SINGLE-FAMILY RESIDENTIAL (RS-8). LOW DENSITY MULTI- FAMILY RESIDENTIAL (RM-12). AND COUNTY SUBURBAN RESIDENTIAL (RS) TO PLANNED DEVELOPMENT HOUSING OVERLAY (OPDH-8; 8.37 ACRES), LOW DENSITY SINGLE-FAMILY RESIDENTIAL (RS-5; 5.63 ACRES). AND LOW DENSITY MULTI- FAMILY RESIDENTIAL (RM-12:.83 ACRES). AND A REQUEST FOR A PRELIMINARY OPDH PLAN TO ALLOW 74 DWELLING UNITS ON 8.16 ACRES. (Scott Blvd. East Part 3/REZ-99-0004) ORDINANCE AMENDING CITY CODE SUBSECTION 14-4B PERTAINING TO A CHANGE IN BOARD OF ADJUSTMENT NOTICE REQUIREMENTS AND INCORPORATION OF BOARD POWERS AND PROCEDURES INTO THE ZONING CHAPTER. (PASS AND ADOPT) G. RESOLUTION APPROVING A PRELIMINARY AND FINAL PLAT OF MILDER MEADOWS. A 43.4-ACRES. TWO LOT RESIDENTIAL SUBDIVISION WITH ONE OUTLOT LOCATED IN FRINGE AREA B AT 4872 AMERICAN LEGION ROAD. Franklin noted a letter requesting it be deferred indefinitely. MOTION TO FORWARD A LETTER TO THE JOHNSON COUNTY BOARD OF SUPERVISORS RECOMMENDING APPROVAL OF AN EXTRATERRITORIAL REZONING OF 2.68 ACRES ADJACENT TO 1244 DEVON DRIVE NE IN FRINGE AREA A FROM SUBURBAN RESIDENTIAL (RS)TO RURAL (A1). (CZ9912) MOTION TO FORWARD A LETTER TO THE JOHNSON COUNTY BOARD OF SUPERVISORS RECOMMENDING DENIAL OF AN EXTRATERRITORIAL REZONING OF ONE ACRE LOCATED IN FRINGE AREA A AT 3005 HIGHWAY 1 NE FROM RURAL (A1) TO COMMERCIAL AGRICULTURAL (C-AG). (CZ9913) Franklin reported the request was for a veterinary clinic and suggested instead of zoning this commercial it be done as a home occupation. REVIEW AGENDA ITEMS 1. (Consent Calendar #4d(1) - RESOLUTION SETTING PUBLIC HEARING FOR POLICE WAITING AREA) The City Mgr. requested the item be deleted from the agenda. (Agenda #22 - AWARDING CONTRACT FOR CIVIC CENTER ADDITIONS AND RENOVATION PROJECT and. Agenda #23 - SETTING PUBLIC HEARING ON CIVIC CENTER THIRD FLOOR EXPANSION AND FIRST FLOOR RENOVATION PROJECT) The City Manager stated staff was recommending rejection of the bids for the additions as they came in substantially higher than the estimate. The project was scaled back to third floor expansion and first floor renovation only and asked that Council proceed with the setting of that public hearing. o (Agenda #19 and 20 - CDBG AND HOME ALLOCATIONS) In response to Kubby, the City Atty. stated Old Brick had been separated out to allow Council Member Champion to vote on all but Old Brick as she is a member of their Board and would abstain. 4. (Agenda #11 - ORDINANCE REPEALING CITY CODE "LIMITATION ON CAMPAIGN CONTRIBUTIONS") City Atty. Dilkes reviewed a recent Eighth Circuit court case, and Council Work Session May 3, 1999 Page 3 encouraged repealing the section prior to being challenged. Council expressed an interest in some limitation and asked staff to monitor this matter and report back after the Supreme Court review. (Agenda #4d(3) - SETTING PUBLIC HEARING ON BUDGET AMENDMENTS and Agenda #24A- RESOLUTION RATIFYING SETTLEMENT OF PENDING LITIGATION) City Clerk Karr stated both items would be added late to the agenda, the latter would be acted upon only if Council agreed to do so in executive session. (Agenda #8 - RESOLUTION AUTHORIZING RELOCATION ASSISTANCE TO PERSONS FOR IOWA AVENUE MULTI USE PARKING FACILITY) City Atty. Dilkes explained the major costs incurred would be the relocation of a businesses, and actual moving expenses for tenants. IOWA AVENUE MULTI USE PARKING FACILITY (Agenda #7) Neumann-Monsoon architect Kevin Monson, & representative Tim Director/Transportation Planner Davidson, and Parking & Transit information. Schroeder, Asst. PCD Mgr. Fowler presented CLINTON STREET ANGLE PARKING (IP1 of 4-30 Info Packet) Asst. PCD Director/Transportation Planner Davidson and Traffic Engr. Planner Ripley presented information. Council directed staff to provide a concept plan showing number of additional spaces, number of trees affected, and the width of sidewalks if angle parking is installed between Burlington Street and Jefferson Street. Staff Action: Produce concept plan for angle parking between Burlington St. and Jefferson St. Continue with parallel meters north of Jefferson St. (Davidson). GOOSETOWN TRAFFIC CALMING (IP2 of 4-30 Info Packet) Asst. PCD Director/Transportation Planner Davidson and Traffic Engr. Planner Ripley presented the eighteen month history of the project. Majority of Council were not interested in proceeding with the project as outlined, and requested staff provide a copy of the City Councii adopted program for traffic calming in the next Council packet. Staff Action: Copy of the program provided in May 7 Council information packet (Davidson). BOARD/COMMISSION ABSENCE POLICY The Mayor suggested the Clerk pull all minutes and memos from Boards and Commissions responding to the policy together for the next information packet. Majority agreed to delay further discussion until May 17. APPOINTMENTS HUMAN RIGHTS COMMISSION - Toni Cilek PARKS & RECREATION COMMISSION - Rick Spooner CounciiWork Session May 3,1999 Page 4 COUNCIL AGENDNCOUNCIL TIME 1. Council Member O'Donnell stated at the last formal meeting the public discussion got out of hand and requested meeting be kept civil and such comments/name calling not be allowed. 2. Council Member Champion reported on her attendance at a recent School Bd. meeting, and stated the Mayor would be receiving a letter soon regarding the City High court lighting. 3. Mayor Lehman questioned Council attending an upcoming meeting at City High School regarding the tennis court lighting, reminding Council that no more than three should attend to enable discussion (four would be a quorum). City Arty. Dilkes attend more could attend if there was no dialog. 4. Council Member Norton suggested that Council schedule a work session to discuss re- prioritizing of their goals. 5. Council Member Norton noted the helicopter ride today was very interesting. 6. Council Member Norton reported he had ridden with the Police on Friday evening and found it informative. In response to Mayor Lehman, Council agreed to set a special work session on May 12, 8- noon, to discuss the Library Board request for library referendum and Senior Center request for space in the parking ramp. 8. Council Member O'Donnell acknowledged the letter from Atty. Nester and the response from CM Atkins on the PCRB forum April 28. 9. Council Member Vanderhoef asked that Mark Moore, Workforce Development Consultant, be scheduled for a presentation the next work session. Council concurred. 10. Mayor Lehman reminded citizens of the ScanIon Gym grand opening scheduled Saturday, May 22. 11. Mayor Lehman asked Council Members to bring their calendars to the special work session on May 6 in order to set aside dates for staff evaluations. 12. Mayor Lehman announced that City staff, Stepping Up representatives, and bair owners would be meeting to discuss stricter enforcement of liquor laws. Adjourned: 10:00 PM derkJrnin/5-3-ggws,doc Iowa City Transit Memo To: All Mass Transit Opera .~,r_s From: Ron Logsden, Transit Manager Date: 05/13/99 Re: Customer Service Salvadore agreed to let me share the attached letter with you as an example of how your actions as a Mass Transit Operator affect people's perception of our system and has a direct impact on their lives. Virtually every day, in the course of your workday, each one of you are presented with a situation in which you must make a snap judgement regarding how to handle a situation involving your passengers. The attached letter outlines much more eloquently than I could ever hope to how important your decisions actually are. Salvadore could have chosen the easy way out and ignored the intoxicated and harassing passengers comments toward another passenger and went about his business of simply "driving the bus". If he had done that, the female rider would have gotten off at her stop and may have never ridden Iowa City Transit again. She would have had a negative experience and been left with the feeling that our buses are not safe and by riding our system she would be subjecting herself to future incidents of harassment. Since Salvadore made the right decision and intervened, we have gained a loyal passenger and she was not deprived of a safe and pleasant experience riding Iowa City Transit. I thought this letter could serve as a reminder for those of you who handle situations like this one in the same manner, of how much your efforts are appreciated. I also thought this letter could serve as an example for those of you who may sometimes feel like ignoring these situations and simply "drive the bus". Thank you for your efforts in providing the best service possible to our customers!!! · Page 1 Dear [o~,~tt (7ilv Transit .\n expt:rienc~: I had i.,>niSht while rid[n& the bus home compelled me tn ~r[~e to %QL[. [ t~),]k [h~2 ~IEIT~D~/(.IIILi [',~,,~ncresr bus ['r~[11 d{>~illoxvll ,~ b: ~() p.lll. The dr'ixer' x~as a ~h[n..iark-haired ,man x~jth ~lasses ~'h~ speaks wjlh an ~ccent. ']'here x~ere on]x ft~ur passengers ~>n ti~e hu~. I xk ~ the ~nlv female. but ibis did not b~ther me initially. Soon an<~ther passenger got on ~ne bus. He was obviously intoxicated. I did my bes~ to ignore him. but ~ c'ould fe~ him starin~ ar me. It made me [ncredibl~ uncomfortable. :Xs he x~'as exit~nB the Dus, he looked straight at me at Said 'Bye Bt~B~"'. .~s i~e started down the %fairs, Ehe driver stopped h~m. He told him [hat his behavior was inappropriate. and that harassin~ other passengers would not be tolerated. [ ~as very ~urprised rha~ the driver did that. I was also impressed. and pleased. When the bus reached m~,' stop. I told the driver "Thank you for sa>.'ing somethin~ ~o the man. He said that was part of his ,lob. and that if something like that ever happened again, I should alert the driver. because ~he~' might not know wha~ is happening. The driver ~'as very professional and helpful. I appreciated his action immensely. I am glad that iowa Cit~' Transi~ trains [heir drivers [o not tolerate harassment of passen~ers. I feel much better knowing ~hat ~he bus is a safe place to be. ~lv experience on the bus [onigh~ could have been much uglier. but because of ~he intervention of the driver. it was not. if you could somehow commend the driver, or at least recognize his kind aci in some way. I believe that would be fitting. Thank you very much. t was pleasantly surprised by your emplo~'ee [his e~:ening. AGENDA Iowa City/Coralville Deer Management Committee Wednesday, May 26, 1999 6:45 p.m. Iowa City Civic Center Council Chambers Call to Order. · Review April 21 and May 5 Meeting Minutes. · Review Comment Form. · Review Schubert Letter. · Lethal Management Methods. v' Bow Hunting v' Trap and Kill ,/Sharpshooting v' Others · Discuss 1999/2000 Management Plan. · Public Comment (3 minute limit per speaker). · Set agenda for next meeting. · Adjourn. B5/19/99 09:17;34 319-354-4213 +3193565889 IOWA CITV CLERK Johnson County ~ ]~ IOWA~ Jonathan Jordahl, Chair Charles D. Duffy Michael E. Lehman Sally Stutsman Carol Thompson BOARD OF SUPERVISORS Agenda Boardroom - 2nd Floor Johnson County Administration Building 913 South Dubuque Street Iowa City, Iowa 52240 May 20, 1999 FORMAL MEETING 1. Call to order 9:00 a.m. 2. Action re: 3. Action re: 4. Action re: claims formal minutes of May 13tn payroll authorizations 9:00 a.m. - Public Hearing on FY '99 budget amendment a) Action re: resolution 5-20-99-B1 amending the FY '99 budget. b) Action re: resolution 5-20-99-B2 changing departmental appropriations. c) Other 6. Business from the County Auditor 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 85/19/99 89:17:58 319-354-4Z13 -> +3193565889 I~W~ CITY CLERK Page Agenda 5-20-99 Page 2 a) Action re: permits b) Action re: reports c) Motion declaring as surplus property listed by Johnson County Elections, van (1984 GMC, Vin #2GSEG25H7E4521116) as is without support or guarantees to Sharpless Auctions for sale at auction. d) Other 7. Business from the Planning and Zoning Administrator a) Final consideration of application Z9911 of Willard S- Brerffi~marrT:~ b) Final consideration of application Z9912 of Thomas Hamey_'~!~' ,'g ' c) Final consideration of application Z9914 of Harold Trosky, ~ri :-:'-~. d) Motion setting public hearing for various zonings and platt~S, :..~ e) Discussion/action re: SP20 site plan approval for Steve S~d~pex Properties requesting approval of an office and warehouse facil~ on Lot 1 of Donohoe Fourth Subdivision; located on the south side of Highway 1 SW at its intersection with Landon Avenue in Union Twp. f) First and second consideration of the following application to amend the legal description of Ordinance 01-19-95-Z7: A request by Mark Cullen to amend the rezoning legal description of Lot 3 of Breams' Windy Ridge Subdivision described as being in the SE ~A of the SE ~A of Section 9; Township 79 North; Range 8 West of the 5th P.M. in Johnson County, Iowa. This property is located on the north side of IWV Road SW, approximately ~A of a mile west of its intersection with Eagle Avenue SW in Hardin Twp. g) Other 8. Business from the Assistant Planning and Zoning Administrator a) Discussion/action re: the following Platting application: b) 1. Application S9917 of Mark Kennedy requesting prelimina~ plat approval of Kennedy Subdivision, a subdivision described as being located in the North ½ of the North ½ of the NE ~A of Section 32; Township 79 North; Range 6 West of the 5th P.M. in Johnson County, Iowa (This is a 7-1ot (4 residential lots and 3 outlots), 40.26 acre, residential subdivision, located on the south side of Osage Street SW, and the west side of Dane Road SW at their intersection in West Lucas Twp. ). Other 85/19/99 89:18:47 319-354-4213 -> +3193~fi5089 I~W~ CITV CLERK Page 083 Agenda 5-20-99 Page 3 9. Business from Elaine Sweet, Director of Mental Health/Development Disabilities re: Iowa Department of Human Services community mental health center affiliation. discussion/action 10. Business from the County Attorney a) Other 11. Business from the Board of Supervisors a) b) Motion authorizing Chair to sign contracts for right-of-way acqG~ition for grade, pave, and recreational trail project STP-E-52(40)--5K-52 on Prairie Du Chien Road from 1-80 to Newport Road with the following landowners: 1. Right-of-way contract with Irene E. Engel for $1,968.00 2. Right-of-way contract with Alj et, LC for $200.00 3. Right-of-way contract with Louis J. Shimon and Patricia Agnes Shimon for $100.00 4. Right-of-way contract with Worley Joe Elam and Shirley Jean Elam for $100-00 5. Right-of-way contract with Jeffrey Paul Maske and Mary Ellen Maske for $100.00 6. Right-of-way contract with David W. Gurwell and Adelaide M. Gurwell for $100.00 7. Right-of-way contract with Michael J. Maske and Lisa A. Maske for $100.00 8. Right-of-way contract with C. Cherie Viner for $1,690.00 9. Right-of-way contract w4th Randall D- Jensen and Eleni Reddick for $1,125.06 Right-of-way contract with Mary Kay McCune and George McCune; Cathleen Vogel; Robert Vogel, Jr. and Eileen Vogel; Virginia L. Shaffer; and Michael J. Vogel for $810.00 Right-of-way contract with Timber Trails Home Owners Association, Inc. for $4,150.00 Discussion/action re: Fiscal Committee budget calendar, budget monitory tool. Discussion/action re: resolution 5-20-99-B3 reversing FY '99 Appropriation Changes to Central Services ((Department 18), Planning and Zoning (Department 19), and Block Grants (Department 20). 10. 11. (continuation of Board of Supervisors agenda items) 85/19/99 09:19:27 319-354-4213 -> +319~565889 IOWA CITY CLERR Page 884 Agenda 5-20-99 Page 4 d) Discussion/action re: resolution 5-20-99-B4 designating funds in the Rural Capital Projects Fund. e) Discussion/action re: Resolution 05-20-99-T1 transferring from the General Basic Fund to the Capital Expenditure Fund. f) Motion to hold a public hearing for a FY '99 appropriation decrease from $361,242 to $0 for the Rural Capital Projects Department on June 10, 1999 at 5:30 p.m. g) Action re: Resolution 05-20-99-B5 transferring from the interest earned in the Capital Projects Fund remain in the Capital Projects Fund. h) Action re: Resolution 05-20-99-B6 transferring from the interest earned in the Capital Expenditures Fund remain in the Capital Expenditures Fund. i) Motion authorizing Chair to send Susan Wasson a letter of appreciation and certificate for serving on the Johnson County Cluster/Social Welfare Board. j) Discussion/action re: appointment to the Johnson County Cluster/Social Welfare Board for a term ending December 31, 1999. k) Discussion/action re: appointment to the Commission of Veteran Affairs for an unexpired term ending May 31, 1999 and for a three-year term ending May 31, 2002. 1) Discussion/action re: Flexible Benefits Plan Summary. m) Discussion/action re: f~reworks permit(s). n) Other 12. Adjourn to informal meeting a) Reports and inquiries from the County Attorney b) Inquiries and reports from the public c) Reports and inquiries from the members of the Board of Sup~e_.rvisor,.% d) Other 13. Adjournment 05-21-99 IPll PATV BOARD OF DIRECTORS March 18, 1999 Public Access Television Board Members Present: Robin Butler, Tim Clancy, Russ Nordman, Tom Paris, Mike Peterson, Greg Thompson (notes) Absent: Andre Peery PATV: Rene Paine ICTC: Betty McKray Public: Phil Phillips Nothnagle, Warren 1. Call Meeting to Order- 7:06 p.m. 2. Approval of Last Month's Minutes - Approved as submitted. 3. Short Public Announcements - None 4. Board Announcements - None 5. Old Business - Board Recruitment - The board discussed encouraging several people to join the board including Mary Clemme. Justine Retz, and Gloria Williams. PATV's Three Year Review- Paine read two versions of a letter indicating PATV's intent to reapply for the next three years of PATV's contract with the City. The outcome of the Local Sales Tax vote on March 30 will determine which letter is sent. The Administrative Committee set a meeting time on April 1 to discuss PATV's three year review-and the Director's evaluation. New Business Review Policy re: Fiscal Decisions The Board discussed the investment of $3400 in Foreign Currency Option Trading that was made with FCI Limited. Several suggestions were made about developing a policy tbr investing PATV funds. McKray recommended forming relationships with local institutions. Page I Reports Committees - The Administrative Committee decided to meet on April 1 at 7 p.m. at PATV. The Outreach Committee will meet on Thursday, April 8 at 7 p.m. at PATV. ICTC - McKray reported that two subjects are on the agenda for the ne~ ICTC meeting; Funding Proposals for CTG money, and the Telecommunication Ordinance. Board members were encouraged to attend CTG meetings which are on the 3rd Thursday of the month in the Civic Center Lobby Conference Room. ICTC meetings are on the last Monday of the month at 5:30 p.m. at the Civic Center Lobby Conference Room. Chair - Clancy suggested a "consent agenda" concept for future meetings. This allows for modifications to the agenda at the beginning of the meeting. There was general agreement for the concept. Thompson suggested that new agenda items be limited to a specific amount of time. Clancy recommended the creation of a calendar of events for the upcoming year. He suggested that board members note important dates of interest to PATV and add them to the calendar, which would be very large, and remain at PATV. There was general agreement for the idea. Clancy urged PATV to heighten it's Community Programming efforts. He also suggested that PATV work with other local groups to assist them in their fundraising efforts, perhaps for a share of the proceeds. Treasurer - No report Management - Paine reported that on April 15 PATV will hold a workshop on how non-profit groups can get their message out using PATV. 500 local non- profit groups in the area will be invited to the workshop, which will be held on April 15 at the Iowa City Public Library. On April 10 and 17, PATV will hold special workshops for people with disabilities. This is being funded by a Grant from the University of Iowa Hospital Schools. Paine distributed a list of equipment needs and suggested that they be used in PATV's fundraising efforts. Paine announced the Alliance for Community Media in Cincinnati on Julv 7-10. 8. Adjournment - 9 p.m. Nothnagle/Paris Page 2 "To advocate for a vibrant local economy, provide opportunities and valuable services to our members and cont quality of life in Johnson County." IOWA CITY /~HEAAMBER OF //J~-~~~/, COMMERCE May 14, 1999 Please join the Economic Growth committee to discuss the Constitutional Amendments On June 29, 1999, ]owans will vote on two proposed constitutional amendments. The first proposes to limit state general fund expenditures to 99% of the adjusted revenue estimate. The adjusted revenue estimate is the forecasted amount of state tax revenue for a given fiscal year. This Proposed Constitutional Amendments Date: Time: Location: Featured guests: May 20, 1999 7:15 am Mercantile Bank Board Room (Downtown Office) David and Jean Stanley This event is open to all Chamber members but seating is limited. Please RSVP to the Chamber (337-9637). estimate assists the Governor in preparation of the Governor's budget and is used by the General Assembly in the budget process. This is the most important factor considered when our elected officials budget for all state programs, services and salaries. A second element of this amendment requires the creation of a "Rainy Day" fund equal to 10% of estimated revenues. Use of these funds would require a 60% vote in both Houses. For a complete copy of the Amendment language, or of the Chamber's position, Please contact Cole Chase (337-9637). The second amendment proposes to require a three-fifths majority to increase any state taxes. This means that any bill which would lead to an increase ~n or create a new state income, sales or use tax, would require the affirmative votes of at least 60% of the whole membership of each house of the General Assembly for passage. WHY THIS MATTERS TO YOU The proposed elements might affect you in a number of ways. Proponents of the amendments say that they protect the pocketbook of the average taxpayer by requiring fiscal constraint from our elected officials. Currently legislators can spend at a rate greater than revenue growth. If this spending is not monitored it could create state debt and jeopardize critical programs. Constitutional scholars argue that the Iowa Constitution has historically defined broad themes and that it is inappropriate for this document to include fiscal policy. Since a 60% requirement for tax increases restricts the ability of the state to react to economic changes, an economic change that results in decreased tax revenues could threaten valuable programs. Additionally, a community like Johnson County has a large number of jobs dependant on tax revenues. Changes to the reliability of the revenue stream may put these jobs in jeopardy and may challenge the budgetary needs of public services and institutions. CHAMBER EVENTS May 20, 4:15 - Excellence in Education Reception - Clarion Hotel & Conference Center. May 27, 4:30 - Business PM - Hosted by Terry, Lockridge & Dunn - 2346 Mormon Trek Blvd June 13 - North Liberty Commerce Committee Golf Outing - Quail Creek Golf Course Shotgun tee-off at 8:00 AM -- 18 holes - 4 person best shot - $40 per person - Carts $20 per person For more information, contact Amy Brown (337-9637) June 17 - 11:30 - 5:00 - PM Health Center USA kick-off lunch Disney Institute Radisson Highlander- Cost is $150 for lunch and Disney training. Lunch only is $10. For all businesses, not just hospitality. To help customer service and management tactics. This fax service is provided to all members of the Iowa City Area Chamber of Commerce and occurs on a monthly basis. For more information on any of these issues, comment or complaints, please contact Cole Chase at 319-337-9637, Fax at 338-9958 or via E-mail cchase~icarea. com. CITY COUNCIL INFORMATION PACKET May 28, 1999 IP1 IP2 IP3 IP4 IP5 IP6 IP7 IP8 IP9 IPIO IPll IP12 IP13 IP14 IP15 IP16 MISCELLANEOUS ITEMS Memorandum from City Manager: Pending Work Session Items Update Memorandum from City Manager: Pending Development Items Letter to Rob Gauthier (Meristar Hotels and Resorts, Inc.) from City Manager: Downtown Renovations Email from David Schoon to City Manager: New Landscape Planters and Existing Trees Eraall from JCCOG Traffic Engineering Planner Ripley to City Manager: Traffic Calming on College Street Memorandum from Planning and Community Development Director: Northeast District Plan Notice: Joint Purchases of Equipment Memorandum from Police Officer Hurd to Police Chief: CALEA Update Release: Operation ABC Mobilization Release: Memorial Day Holiday Schedule Release: Market Music Notice to Senior Diners from Michael Foster (Johnson County Senior Dining): Skywalk Minutes: April 29 - East Central Iowa Employment and Training Consortium Minutes: April 29 - East Central Iowa Council of Governments Board Meeting United Way Appreciation Certificate Agendas: May 25, May 26, May 27, June 1 and June 2 - JC Board of Supervisors Memo from Office Manager at Library regarding ICN program. Memo from City Manager regarding Riverside/Shakespeare OUtdoor Theater. City of Iowa City MEMORANDUM 05-28-99 IP1 TO: FROM: DATE: RE: City Council City Manager May 25, 1999 Pending Work Session Items Update Transit Interchange: This project had been on hold pending the sale of Old Capitol Mall. Last week, the City received a proposed agreement from Madison Realty to locate the interchange on the sidewalk next to the mall, substantially as planned. This item is planned for Council's June 14 Work Session. Chutes and Vaults: Staff will present an ordinance regulating the private use of the public right-of-way in the form of chutes and vaults to Council at the June 14 Work Session. Parking Prohibition/Traffic Calming Guidelines: The Mayor requested this item be scheduled for discussion. Staff will review current guidelines at the June 14 Work Session. Free-Standing Signage: Council set a public hearing for June 15 on an ordinance amending regulations pertaining to free-standing signage. This item will also be discussed at the June 14 Work Session. 1999/2000 Deer Management Plan: The Deer Management Committee reconvened in April to formulate a plan for the winter of 1999/2000. The Committee continues to review data and options. This item will be presented to Council when the Committee has finalized the plan. Council Goals: At your February 26, 1998, goal setting session, a number of goals and priorities for those goals were established. In a memorandum dated March 19, 1999, the progress over the past year toward these goals was summarized. A discussion to review the summary will be scheduled as you direct. Liquor Licenses: Council received a memorandum from Assistant City Attorney Matthews that reviewed the laws and various Council options. This item will be scheduled as you direct. Animal Microchipping: Monies are in the budget to perform animal microchipping on all animals adopted from the Shelter. A change to the City Ordinance is required if microchipping is to be performed with animals found to be at-large. This item will be scheduled in the future. Hickory Hill West: We await the Parks and Recreation Commission Comprehensive Plan. Energy Deregulation: The State Legislature has deferred action on deregulation until next year; therefore, this item should be removed from Council's pending list until that time. Staff will forward information received in the interim. Circuses and Rodeos: Staff has no further recommendations regarding circuses and rodeos; therefore, this item should be removed from the pending list. Englert Theater: Council received a study from Neumann Monson regarding the viability of converting the theater for use as a community events center. Neumann Monson concluded that, due to space issues, the theater was not designed to be a multi-purpose performing arts auditorium. This item will be removed from the pending list. City of Iowa City M MORANDUM,_ Date: May 26, 1999 To: City Council From: City Manager Re: Pending Development Issues An application submitted by Southgate Development Company for a special exception to allow off-street parking on a separate lot to provide additional parking for the MCI office complex for properties located in the Intensive Commercial (C1-1) zone at 1925 Boyrum Street and 439 Southgate Avenue. An application submitted by Jim Anderson and Tom Bender for a preliminary plat of Quarry View Subdivision, a 24.99 acre, three-lot residential subdivision located west of Prairie du Chien Road. Im\mem\sa5-25.doc May 27, 1999 Mr. Rob Gauthier Senior Vice President, Operations MeriStar Hotels and Resorts, Inc. 10250 E. Costilia Avenue, Suite 7044 Englewood, CO 80112 05-28-99 IP3 CITY OF I0 WA CITY Dear Rob: Again, may I offer my congratulations to you for your company's investment in Iowa City. We are anxious to work with you and see your planned renovations and further investments through to completion, particularly as we undertake major renovation projects in our downtown. Recently our City Council undertook discussions with our Library Board about the possibility of utilizing the City-owned parking lot, immediately east of your property, for construction of a new library and community events center. A sales tax referendum was defeated, so now other plans are taking shape. The Library Board is anxious to pursue other options. The City Council has considered a new Library, possibly using the parking lot site. The purpose of this letter is to hopefully better understand what you might be considering with respect to renovation and future plans for your property. Over the last several years, discussions concerning the possibility of additional meeting space in your hotel have occurred. The parking lot site has been considered as a likely expansion location. A joint project of the Library as well as hotel expansions/meeting space has also been considered. Some of the early discussions involved the hotel going underground, that is extending the current lower level meeting space you now have directly to the east and under the parking lot site. Basically what I am seeking is understanding of what you might be considering and whether you are interested in the parking lot property for your project expansion and any other hotel-related development. The Library Board and their project proposal is likely to consider the use of the full parking lot site, approximately 37,000 square feet. The possibility of a joint project between the hotel, Library and other possible users would require extensive planning and coordination. Any of these options appear to be under consideration. Please give this matter some thought and feel free to call me and/or the Director of Planning and Community Development, Karin Franklin, to discuss this matter. I have been asked by the City Council to pursue this matter and will be reporting back to them. Sincerely, Stephe City Manager cc: City Council Karin Franklin, Director, Department of Planning and Community Development Susan Craig, Director, Library Im\ltr~sa5-24.doc 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 · (319) 356-5000 · FAX (319) 356-5009 Steve Atkins From: Sent: To: Cc: Subject: David Schoon Thursday, May 27, 1999 9:19 AM RJ Winkelhake; Terry Trueblood Steve Atkins New Landscape Planters & Existing Trees 05-28-99 IP4 Unfortunately during the first two Friday Night Concert Series, parents have been allowing their children to walk through the new landscape planters and to climb in the trees. On two separate evenings, I have asked the police officers on duty to ask the children to climb down from the trees. In both instances, the children immediately climbed down when asked by the officers. Would you please ask the police officers on duty and the parks and recreation maintenance crew on duty to kindly remind people not to walk through the planters or to climb the trees. Only through efforts of reminding people to stay out of the planters will help ensure the health of the plants. If you have any questions, please give me a call (x5236). David SChoon~ Economic Development Coordinator City of Iowa CIty 410 E. Washington Street Iowa City, IA 52240 Phone - (2519) 2556-52256 Fax - (2519) 2556-5009 05-28-99 I IP5 Steve Atkins From: Doug Ripley Sent: Thursday, May 27, 1999 8:38 AM To: Chuck Schmadeke; Rick Fosse; Jeff Davidson; Karin Franklin; Steve Atkins Cc: Stephen Long Subject: Traffic Calming on College Street The streets crews will begin installing the traffic calming devices on College Street at the intersection of Summit next Tuesday.(Weather permitting) They are completing the necessary prep work and are ready to begin. From there they will complete the other devices on College and Washington Streets and move to Highland Avenue. Please let me know if you have any questions. Douglas Ripley doug~riplev@iowa-ci~.org 5/27/99 City of Iowa City MEMORANDUM Date: To: From: Re: May 24, 1999 City Manager City Council '! ~ ? · Karin Franklin, Director, P Northeast District Plan At the Home Builders Association request, the Planning staff will be meeting with the Home Builders on June 3 at 1:30 p.m. at Commerce Center. Im\mem\kf5-24 NOTICE: PURCHASE OF EQUIPMENT /1'1 ~ ~ CITY OF I0 I,'VH CITY In accordance with Iowa Code Section 28E.20 JOINT PURCHASES OF EQUIPMENT, the City of Iowa City is giving notice of intent to purchase one or more items or accessories or attachments to equipment, the total cost of which is estimated to be $50,000 or more. The following political subdivisions have been contacted. City of Coralville-City Clerk Johnson County Board of Supervisors-Chair Iowa City Community School District-Business Office NOTICE WAS MAILED: May 25, 1999 EQUIPMENT TO BE PURCHASED: One ( 1 ) Special Purpose 4 W D Mower with 16 foot cutting width. Catharine W. Eisenhofer, CPPO Purchasing Agent (319) 356-5075 cc: City Council 410 EAST WASHINGTON STREET ® IOWA CITY, IOWA 52240-1826 · (319) 356-5000 · FAX (319) 356-5009 Memorandum To: Chief Winkelhake CC: Capt. Widmer From: K.Hurd #27 Date: 05/26/99 Re: CALEA Update As of this date we are in compliance with 160 of the CALEA standards. There are now sixty-eight (68) that are somewhere in the review process (command staff, ~Upe.rvisors, officers, legal or affected dept. i.e. juvenile section at County Atty. OffiCe), We have approx. 50 standards in the developmental phase. To the extent p~:~Si~!~i~we are combining related standards in one General Order or Procedure D~!::~g:i:~!:~the past month we have primarily concentrated on consolidating the s~taii~la~ts:: which are in the review process. The Special Response Team SOP ~G~ii~has the primary focus during the review sessions in the City Attorney's Q~e~; We have also started reviewing and updating existing General Orders and ~h~Rules and Regulation Manual. During the next month we will hopefully get more of the orders out of the review process and issued in their final format. Also with close of the 99 legislative session, the state code will be reviewed for any effects it may have on existing General Orders or Policies. Media Release 05/24/99 10:58 AM Beginning the week of May24, the Iowa City Police Department is joining other law enforcement agencies in all 50 states in the next nationwide Operation ABC Mobilization, and declaring zero tolerance for drivers who are endangering children by neglecting to buckle them up properly. Drivers who do not obey Iowa's child passenger safety law will be stopped and enforcement action will be taken. Officers will also be stepping up enforcement of adult seat belt laws, because it's a proven fact that most adults who don't buckle up themselves, don't buckle up kids. Recent studies have found that a buckled driver is three times more likely to buckle up a child. The Iowa City Police Department started the week early. On Saturday, May 23, the Iowa City Police Department, along with Mercy Hospital Johnson County Safe Kids, Iowa City Fire Department, Johnson County Ambulance Service, and CoralviIle Police Department hosted a Child Safety Seat Clinic at Hartgrave-McEleney. Approximately 55 child safety seats were checked. Parents were also instructed on proper installation and any recall information on child seats. The agencies will be hosting another clinic later on this year. Officers will also be shown a video cassette tape from the National Highway Traffic Safety Administration on seat belt usage during the daily watch meetings. The National Highway Traffic Safety Administration reports that the Mobilizations conducted in 1998 played a key role in prompting 19 million more Americans to buckle up, the largest single-year increase in seat belt use in eight years. It's estimated that this increase will result in 1,500 lives saved each year. Sgt. Jim Steffen Iowa City Police Department MEDIA RELEASE Memorial Day Holiday Schedule May 25, 1999 Contact: City Manager's Office 356-5010 City offices at the Civic Center will be closed Monday, May 31, 1999, in observance of Memorial Day. A schedule of City services follows: · Iowa City Transit Buses will not operate. · Parking Meters will not be enforced. · Parking in the Ramps will be free. · Iowa City Public Library closed. · Senior Center closed. Senior meals not served. · Robert A. Lee Recreation Center offices will be closed. The pool, gym, and game room will be open from 1:00 p.m. to 9:00 p.m. The pools at Mercer Park and City Park will be open from 1:00 p.m. to 9:00 p.m. · Iowa City Landfill will be closed. · Refuse, Recycling, and Yard Waste not collected on Monday, May 31. Residents on the Monday route should place refuse, recycling, and yard waste at the curb by 7:00 a.m. on Tuesday, June 1. Residents on the Tuesday through Friday routes should have refuse, recycling, and yard waste at the curb by 7:00 a.m. on their REGULAR collection day. The City cannot determine exactly when items will be collected. IOWA CITY PARKS AND RECREATION DEPARTMENT 05-28-99 ] , IPll NEWS RELEASE May 21, 1999 FOR IMMEDIATE RELEASE The Iowa City Recreation Division will open its 1999 "Market Music" series in June. Weekly concerts are held on Wednesdays beginning at 5:00 p.m. in Chauncey Swan Park. Musicians will play during most scheduled market dates through October 27th. June music includes: June 2 June 9 June 30 Louis Colangiano, piano Old Post Office Brass Acoustic Mayhem Musicians interested in performing in July, August, September or October should contact the Iowa City Recreation Division, 356-5100. CONTACT PERSON: JOYCE CARROLL PROGRAM SUPERVISOR 356-5100 220 S. Gilbert Street, Iowa City, IA 52240-1632 Phone: (319) 356-5100 / FAX: (319) 356-5487 THE SKYWALK & YOU May 26, 1999 Dear Senior Diners, Many of you who attended the recent Parking Ramp Meeting left with the feeling that the City is planning to fund a skywalk from the Parking Ramp to the Senior Center. Presently the only real directive from the City Council is to OK the drawing of such a skywalk. They have not approved committing funds for the skywalk. We need your help. Your mission as Senior Dining participants is two fold. I am asking you to call or write to your Iowa City Council members. Individual letters to City Council members are the most effective. You need to make some noise or there will be no pedestrian access from the alley side of the Ramp to the Senior Center. Second, while you're at it, request a covered area along the Parking Ramp/Senior Center alley. This will keep pedestrians, home delivered meals drivers, delivery vehicles and Senior Dining satellite delivery vehicles (Hills, Solon, etc.) out of the elements. An important point to mention to City Council is that a canopy would help to eliminate potential mishaps and accidents caused by snow and ice build-up on an uncovered alley. Your voice needs to be heard. · CALL MAYOR ERNIE LEHMAN: 338-7741 · WRITE IOWA CITY CITY COUNCIL: 410 E. Washington, Iowa City, IA 52240 Sincerely, Michael Foster Executive Director, Johnson County Senior Dining EAST CENTRAL IOWA EMPLOYMENT and TRAINING CONSORTIUM April 29, 1999 MINUTES LOCAL ELECTED OFFICIALS PRESENT: Leo Cook Lumir Dostal Henry Herwig James Houser Bob Stout Sally Stutsman John Tibben Dee Vanderhoef Jones County Board of Supervisors Linn County Board of Supervisors Council Member, City of Coralville Linn County Board of Supervisors Washington County Board of Supervisors Johnson County Board of Supervisors Iowa County Board of Supervisors Council Member, City of Iowa City OTHERS PRESENT: Robert L. Ballantyne Bonnie A. Pisarik Title I IA Administrative Entity Staff Title I IA Administrative Entity Staff Lumir Dostal, chair of the East Central Iowa Employment and Training Consortlure, called the meeting to order at 11:45 a.m. APPROVE AGENDA Bob Stout made a motion to approve of the agenda as presented. Leo Cook seconded the motion and it passed. APPROVE MINUTES Dee Vanderhoef made a motion to approve of the minutes. Bob Stout seconded the motion and it was passed. RECOGNIZE VISITORS There were no visitors. COMMUNICATIONS Bob Ballantyne mentioned that the communication item, Labor Market Information for Region 10, was self-explanatory. OLD BUSINESS A. Audit Matters Bob Ballantyne handed out copies of draft audit comments for review by the Local Elected Officials (LEOs) prior to their receipt of the final audit comments. Bob reviewed each finding and the Consortium's response to each finding. 1. Fixed Assets-Bob Ballantyne explained that for years we have been tracking items of very low cost on our inventory. He said that once this year's inventory process is concluded we will be seeking permission from the Iowa Workforce Development Department to delete all items on the Consortium's inventory with a purchase price value below $500.00. 2. Reconciliation of Financial Activity-This recommendation was included because of the blending of Consortium's books into the books of Kirkwood Community College. Bob explained that the auditors did discover one such occurrence where expenditures were incurred during the year ~audited but paid during the subsequent year. The college, however, had posted these expenditures to the current fiscal year. The Consortium's response outlined steps to assure that expenditures are posted by Kirkwood to the appropriate fiscal year. 3. Required monitoring occurring outside of specified time frames--All required on-site monitoring visits were completed for the year being monitored. However, two of these visits had been completed outside of the required time frames. Consortium staff were on schedule for the current program year and will endeavor to adhere to that schedule. 4. Audit matter-Bob Ballantyne stated that this item would be dealt with later in the meeting. 5. Cash balances--Bob Ballantyne stated that he had spoken with Rick Anderson, Director of Business Services at Kirkwood Community College. According to Mr. Anderson, Kirkwood handles all of its federal grants in this manner. Meaning Kirkwood "fronts" the money for programmatic operation until the federal funds are received. Kirkwood is then reimbursed upon receipt of the federal funds. This process is not out of compliance with state and federal regulations and it was approved by Kirkwood Community College when Kirkwood became the administrative entity for the Consortlure. The state auditor informed Bob that this comment was included because the auditor wanted everyone to be aware of the process. Bob Ballantyne then passed out two sets of documents. Both sets of documents had the same cover sheet (MDRC Grant Reconciliation JTPA Books Versus Audit Reports). 2 One set of documents contained larger spreadsheets from several audit reports. Bob thought that the LEOs may want to share these documents with fiscal personnel from each respective county since these were copies of the actual documentation. Bob then passed out two memorandums. Bob stated that the memorandum containing the fax date of April 22, 1999 was from Bob McMahan, City Comptroller for the City of Cedar Rapids. The other was a memorandum from Bob Ballantyne to members of the East Central Iowa Employment and Training Consortlure. These two memorandum provided a narrative description of the flow of dollars indicated on the larger audit report spreadsheets. Bob Ballantyne said that Commissioner Munson and staff members from the City of Cedar Rapids Auditor's Office had been very helpful. In brief, it appears that entries made as part of the independent audits were not posted to the Consortium records and some entries made to the Consortium records were not reflected in the audits. Specifically, during FY 1990 a transfer out from MDRC to Title IIA of $16,259 and a transfer out of $2,012 from MDRC to the Summer Youth Program were reflected in the audits but it does not appear either of these transfers were posted to Consortium records. Subsequently during Program Year 1993, based upon Consortlure records, the independent auditors restated the beginning balance of the MDRC grant by $12,133. Consortium records showed a balance of $13,778.76 in the MDRC account, whereas the previous fiscal year's audit showed a balance of $1,646. Bob Ballantyne had discussed these findings with personnel from the state auditor's office. Unofficially Bob had been told that the state auditor's office recommendation to the Iowa Workforce Development Department would be to move ahead with collection of the "debt" because the problem occurred so long ago and the books are closed. Bob also informed the LEOs that he had spoken with Kelly Taylor and Steve Morris from the Iowa Workforce Development Department. He reported that they were looking into this matter and further consult with the Consortium. In audit parlance, Bob Ballantyne wondered if the $14,000 could not be considered to be an immaterial variance by both the auditors and the state since it was only a small portion of the approximately $75 million dollars worth of total funds flowing to the Consortium since approximately 1984. Due to the statute of limitations, the Consortlure probably does not have any recourse with the independent auditing firm. Bob informed the LEOs that staff members were looking to see if the approximately $14,000 had been available to be drawn down. Even though it had been posted to MDRC, perhaps it would have been drawn down instead. The Consortium had utilized the same checking account until it was closed in November, 1997. Before personal computers in 1982, the Consortium's double entry records were kept by hand. Bob described the Consortium's double entry process: wire transfer funding was deposited into the Consortium's account; the Consortium authorized the City of Cedar Rapids to take money out of the account in order to pay the accounts payable and payrolls; City 3 of Cedar Rapids personnel created printouts in order to notify the Consortium of the payments which had been made; and these City reports were generated and given to Consortlure staff so that reconciliation with Consortlure records could take place. Discussion took place. The Local Elected Officials will have to pay back this money if it finally determined that it is owed. There is no Consortium budget for this expense and the state could stop the funding for the existing program. All of this is occurring at a time in which the state is asking Local Elected Officials across the state to "underwrite" the new Workforce Investment Act (WIA) Program. Under WIA the LEOs do not have control over appointments to the Regional Advisory Boards. Regarding governance the LEOs have been given responsibility and liability without authority. Leo Cook made a motion to: accept the draft audit responses and the recommendations put forth by Bob McMahan, City Comptroller for the City of Cedar Rapids; to continue to negotiate this matter with staff from the Iowa Workforce Development Department; and not to refund $14,299 to the Iowa Workforce Development Department. Bob Stout seconded the motion. The motion passed. NEW BUSINESS A. Strategic Workforce Development Fund Handout #5 summarized the responses received to the Strategic Workforce Development Fund Request for Proposal (RFP). The portion listed as "applicant share" on the handout was the fund share. These projects require a fifty percent (50%) match. Bob Ballantyne reported that the Private Industry Council (PIC) recommended funding all of the requests listed on the handout: Summer Youth Component Mayor's Youth Employment Program (Iowa City) $24,000 total Summer Youth Adult Component Mayor's Youth Employment Program (Iowa City) $39,000 total Usher's Ferry (Cedar Rapids) $13,339 total In-School Youth Component Mayor's Youth Employment Program (Iowa City) $32,000 total HACAP $79,630 total Bob Ballantyne stated that the PIC had approved of these projects. Funding these would still leave another $40,000 for another request for proposal and/or RFP response. Another $60,000 to $65,000 remains at the discretion of the Regional Advisory Board. Sally Stutsman made a motion to approve of the Strategic Workforce Development Fund responses as presented. Dee Vanderhoef seconded the motion and it passed. 4 B. Mentoring Grant 1. New Computer Purchase Bob Ballantyne reported that our Volunteer Mentor Coordinator will be starting her work on May 13. We had written for a Department of Human Services grant to provide mentoring services to welfare recipients and the mentor position will be paid through this grant as well. The mentor will be working with Promise Jobs clients throughout our seven counties. Therefore Bob was requesting the purchase of a laptop computer and docking station for use by the Volunteer Mentor Coordinator. Handout #3 detailed these costs. Bob Ballantyne explained that we would first be seeking to pay for these purchases from the mentoring grant. If that is not possible then the Promise Jobs Program will cover these costs. Henry Herwig made a motion to approve of the purchase of a computer and docking station. Jim Houser seconded the motion and it passed. Summer Youth Employment and Training Program Handout #4 listed the contract amounts for Academic Enrichment. Bob Ballantyne stated that he had been able to negotiate the total cost of Kirkwood's Academic Enrichment proposal from $38,000 down to $27,681. Budget items for the purchase of two PLATO learning systems at a cost of $4,200 each had been removed along with other minor adjustments. The PLATO learning systems would have been used, however, they did not fully fit within the purpose of Academic Enrichment. Proposals by the Cedar Rapids Community School District and the Benton Community School District were either at budget or under budget. Henry Herwig made a motion to approve of the negotiated costs of the Academic Enrichment proposals as listed on handout #4. Bob Stout seconded the motion and it was passed. Welfare to Work Bob mentioned that Service Delivery Region (SDR) Ten's Welfare to Work Program, locally named Work Your Way Up, had twelve applications in process. Bonnie Pisarik reminded members that at last month's meeting she had received approval to substitute the purchase of CASAS testing materials instead of purchasing TABE and WRAT testing material. CASAS materials seem to be more appropriate for the many welfare to work clients, as well as youth in our summer program, who have some type of disability. The CASAS also norms with Work Keys. Bonnie informed members that last month's CASAS purchase was for consumables to be used in our summer program. This month she was asking 5 permission to purchase set up costs consisting of reusable workbooks. The total cost for these reusable workbooks was $605.00 with the cost split between Welfare to Work; Title lIB Summer Program and our other JTPA programs. Bonnie was also seeking permission to purchase $300.00 worth of consumable CASAS materials for the Welfare to Work program. Leo Cook made a motion to approve of the purchases as described above. Sally Stutsman seconded the motion and it passed. Copier Request for Quotation Bob Ballantyne informed members that a Request for Quotation (R FQ) for a copy machine had been issued. Both institutions, Iowa Workforce Development and Kirkwood Community College, conduct their own procurement. It appears that Kirkwood Community College can obtain better quotes. Bob recommended postponing this item until the next meeting so that quotes through Kirkwood could be solicited. Workforce Investment Act Bob Ballantyne handed out an updated Workforce Investment Act (WIA) time line. He informed members that Iowa Workforce Development staff (i.e Steve Rackis and Mark Moore) will be scheduling appointments before the full county boards of supervisors to talk about impending WIA programming. Bob suggested that because of overlapping interest between the Department of Human Services and the Iowa Workforce Development Department (i.e. interest in the self-sufficiency of Iowa's workforce--both general population and special populations) it would seem prudent for county boards of supervisors to conduct strategic planning with the many current initiatives. In addition to WIA legislation and Department of Human Services empowerment zones other partners who have an overlapping interest include education, corrections, economic development and special populations. Transition questions will need to be decided as well. An operating entity, fiscal agent and possibly an administrative entity to handle compliance matters will need to be selected. Governance issues (i.e. responsibility without authority) have yet to be solved. Recommendations made by the State Workforce Investment Board, based upon in-put from the February 10 public headng, were reviewed: 1. A July 1, 2000 WIA implementation date was recommended. SDR Ten is planning towards having its local service redesign ready to go by January 1, 2000. This would provide a six month window in which to test this redesign. 2. The state of Iowa moved ahead of federal legislation and has had to retrofit 6 state legislation to federal legislation. The state bill created Regional Advisory Boards and changed the service delivery structure from sixteen areas to fifteen areas. Carroll, Iowa was the Service Delivery Area dissolved under the state's bill. They wanted to be reinstated. WIA sets a 500,000 threshold for automatic area designation. Therefore the Des Moines area could be an area unto itself. The state Workforce Investment Board recommended the reinstatement of Carroll, Iowa as a service delivery region and recommended that Des Moines be and area in its own right. 3. Under the Workforce Investment Act the Local Elected Officials of both the Carroll and Des Moines areas may select one of two board compositions. Under WIA the Local Elected Officials have one of two choices. They may either grandparent in the Private Industry Council (or similar board); or they may appoint a new board. Perhaps the most contentious recommendation made by the state board was to recommend that all areas, except Carroll and Des Moine~s, grandparent in the Regional Advisory Boards. It is hoped that as many PIC members as possible may be appointed to the Regional Advisory Boards. However, RABs are composed of fourteen members and, for instance, in SDR Ten the Private Industry Council is composed of twenty-five members. In order for PIC members to be considered as potential RAB members, they will also have to meet the specific demographic qualifiers of that vacancy (i.e. a RAB vacancy might only be able to be filled by a white, female Republican representing labor). Bob Ballantyne commented that he saw value in the Private Industry Council remaining in tact through the July 1, 2000 transition period. Not only will governance and transition matters need to be decided but so will programmatic issues such as local performance standards and demand side programming (i.e. preparing workers for employment). The experience and expertise of the PIC could help shape upcoming local decisions which will need to be made. The Job Training Partnership Act and the Workforce Investment Act each contain a different role of/for the chief Local Elected Official. Under WIA, the chief Local Elected Official can be selected to serve as the Local Grant Recipient. This could be on the behalf of a consortium. Service Delivery Region Ten already has such an organization. There are but one or two such consortia in the state. In such a configuration liability should follow authority. Henry Herwig made a motion to adjourn. Leo Cook seconded the motion. The meeting adjourned at 12:38 p.m. MINUTES East Central Iowa Council of Governments Board Meeting April 29, 1999 - ECICOG Office 108 Third Street SE. Suite 300. Cedar Rapids. Iowa MENIBERS PRESENT Dell Hanson-Benton Cotrnz)., Supervisor Tom Tjehneland-Mayor of Ely Charles Montross-lowa Count}., Supervisor Paul Covle-Vinton Ci.ty Council Don Magdefrau-Benton County Citizen Leo Cook-Jones Coun.ty Supervisor Ed Raber- Washington County Citir. en - ~ ~ ~: ;' ~.~ Bob Stout-Washington CounO' Supervisor Carol Casev-Johnson Counp,, Citizen Lu Barron-Linn County Supervisor Dee Vanderhoef-lowa Cirv City Cottncil Henry.' Herwig-Coralville City Council Ole Munson-Cedar Rapids Contmissioner Sally Stutsman-Johnson Count)' Supen'isor Jim Houser-Linn Cotrot).' Supen'isor David Cavev-Mavor of Olin Dennis Hartsen-Jones County Citi:.en MEMBERS ABSENT Ann Heam~-Linn Count)' Citiz. en Gag' Edwards-lowa County Citizen Edward Brown-Mayor of Washington Rod Straub-lowa Coun ,ty Supervisor Al WillCutt-Washington Coun.ty Citiz, en ALTERNATES PRESENT John Tibben-lowa Cottn.ty Supervisor OTHER'S PRESENT-None STAFF PRESENT Doug Elliott-Executive Director Gina Peters-Administrative Assistant Angela Williams-Housing Planner Jennifer Ryan-Solid Waste Planner Marie DeVries-Solid Waste Planning Coordinator Chris Kivett-Berry-Housing Planner Mary, Rt,mp-Transportation Planner Dan Kassik-Planner Chad Sands-Planner Tricia Heald-Housing Planner 1.0 CALL TO ORDER The meeting was called to order by Chairperson, Dell Hanson. .1 Recognition of Alternates John Tibben for Rod Straub .? Puhlie I')i~c,,~{nn - ~nn~. ] .3 Approval of Agenda NUS/C (Tjelmeland/Hansen) to approve the .'igenda. All aves 2.0 .1 MJS/C ROUTINE MATTERS Approval of Minutes (~!arch 25, 1999) (Vanderhoef/Stutsman) to approve the minutes as written. All ayes. .2 Preceding Month's Budget Reports/Balance Sheets Elliott gave an overview of the March financial statements. Departmental statements for the quarter were included in the board packet. (Barton joined the meeting at this time) Munson asked Elliott if ECICOG was involved in the class action suit against Wellmark. Elliott stated that he had received a letter awhile ago but hadn't heard anything since. He would check into it and report to the board. (Montross joined the nteeting at this time) MJS/C (Munson/Houser) to receive and file the March financial statements for audit. All ayes. 3.0 .1 AGENCY REPORTS Chairperson's Report - None Board Members' Reports - None .3 Director's Report (Magdefrau joined the meeting tit this time) Elliott welcomed the board to ECICOG's new office and invited everyone to the open house from 3-5. .4 Community Development Report Information included in the board packet. .5 Housing Report Kivett-Berry told the board that the housing department submitted seven grant applications this month. .6 Transportation Report Rump handed out a draft letter to the IDOT regarding the transfer of vehicles to Coralville and Iowa City. (attached) There were no changes to be made to the letter. M/S/C (Barron/Stutsman) to allow the chair to sign the letter to the IDOT to request the transfer of vehicles to Coralville and Iowa City. All ayes. Rump told the board that there would be changes in the transit prorider contracts for the new fiscal year. In May she will give an update to the board on the proposed changes. .7 Solid Waste Report DeVries showed the board a brochure on recycling. She passed around the brochure for board members to look at. DeVries told the board that the FY2000 Waste Tire Grant is due on May 14~h. On page 23 of the board packet is a resolution allowing the chair to sign the application. M/S/C (Munson/Vanderhoef) to allow the chair to sign the resolution allowing the chair to sign the FY2000 Waste Tire Grant application. All ayes. DeVries gave an overview of the lab chemical project that Ryan is working on. DeVries told the board that video copies of the Steve Loken green-building presentation are available if anyone is interested. (Ryanjoined the meeting at this time.) Ryan was at ISOSWO in Dubuque giving a white goods presentation. Munson told the board that he and Mayor Clancey were recently at a meeting discussing recycling and the cardboard ban by the landfills. Discussion followed on the landfills and the cardboard ban. (The board went back to item 3.5 Hottsing Report) Heatd gave the board a power point presentation on Green Rehabilitation Through Ownership (GRO). The purpose of the program is to buy and rehab homes ,,~ith recycled content materials and sell to loxv to moderate income families. (~Uunson left the meeting at tltis time~ Heald showed a photo of a property that has been given a verbal offer and would like to tender a written offer and provide an earnest check for SI.000. M/S/C (Cook/Herwig) to allow for Hanson and Elliott~s signature for a written offer to purchase the property and also allow for an earnest check for S 1~000. All ayes. Discussion followed on the program. Cook asked and the board agreed that when the borne is complete to show the board the improvements through photographs. 4.0 COMMITTEE REPORTS .1 Executive Committee After the board meeting the Strategic Planning Process will begin. Casey will give everyone an orientation on the process. .2 Budget Committee - None .3 Personnel Committee - None .4 Transit Operator's Group - None .5 Solid Waste Technical Advisory Committee - None .6 Ad Hoc Committee Reports - None 5.0 IOWA INTERGOVERNMENTAL REVIEW SYSTE~I MJS/C (Hansen/Vanderhoef') to approve all Intergovernmental Reviews with favorable review. All ayes. 6.0 OLD BUSINESS .1 Approval of Expenditures M/S/C (Herwi~dCavey) to approve payment of expenditures. All ayes. 7.0 NEW BUSINESS - None 8.0 NEXT MEETING: May 27, 1999 at the ECICOG office Carol Casey, Secretary/Treasurer March 25, 1999 Date 05-28-99 I IP'I5 In gratefulappreciation of Employee Group 1998 Leadership Giving Thankyou for your continuedsupport of United Way of Johnson County _I 1998 Campaign Top 12 Johnson County Employers Employee Per Capita Giving & Percent of participation ( listed in descending order by number of employees) 140 r-~ Percap 120 -- : % Part 100 80-- Organization PerCap % Part. · University of Iowa $ 10 4% · ICCSD $ 12 12% · VA Medical Center $ 21 11% · Mercy Hospital $ 59 44% · NCS $ 67 63% · Oral B $ 45 52% · ACT $ 64 52% · Rockwell Int'l (RI) $ 25 36% · UTA $ 8 9% · Procter &Gamble $127 70% · City of Iowa City $ 32 13% · Johnson County $ 9 7% City of: Iowa City L_ 20000 - 18000- 16000- 14000- ~2ooo-- ~ °°°°"'l 8ooo~:1: 6000 4ooo--~ 2000 ~! 1994 1996 1998 i Employee ] 1997 Employee Gift = $13,133 1998 Employee Gift = $18,320 % of Change = +39% Per Capita Gift = $32.48 % Participation = 13% Change in Participation = +37% United Way of Johnson County 1998 Campaign Board of Directors Roger Reilly, President Lanny Benishek - Treasurer Michael VanMeter- Allocations Ted Yank- Planning Stephen Atkins Pam Axeen Don Carstensen Helen Dailey Clyde Guillaume Marjan Karr Jim Lane Joyce Leff Jean Mann Jim McCue Jane McCune Carrie Z. Norton Ann Rhodes David Schuldt Linda Severson J. David Siebert Margaret N. Silber Suzanne Summerwill Linda Whitaker Campaign Cabinet Joyce Leff - Campaign Chair Marian Karr - Campaign Co-Chair, Public Service Division Kay & Mace Braverman - Commercial Division Eldon Snyder- Financial Division Don Carstensen -Industrial Division Herb & Janice Wilson - Leadership Division Tim Krumm - Professional Division Susan & Betsy Boyd - Residential Division Dale Bentz- University Retirees Division Ken Moore & Bob Wiley - University Division Jane Hoshi - University Staff Support "Leaders in Giving" Individuals, companies, and employee groups who make an annual gift of $1000 or more. These generous gifts are an investment in the quality of life we all share in our community. Individual Gifts "Reaching" $10,000 & above: David C. & Jean K. Funk "Helping" $5,000 & above: Jix & Jean Lloyd-Jones Herb & Janice Wilson * "Supporting" $2,500 & above: David Baldus & Joyce Carman Peg & Robert Dana Nile & Lois Dusdieker * Robert & Amy Folberg * Kevin & Pat Hanick Mr. & Mrs. L. Maurice Holloman * Don & Valerie Jackson * George Johnson Phillip & Jo Lavera Jones * Bill & Judith Klink John Mehegan & Pamela Geyer * Michael O' Hara & Jane Engeldinger Carol Twedt & Chet Rzonca * Curtis & Cindy Williams * 2 Anonymous * Indicates new or increased gift "Sharing" $1,000 & above: Bartie Anderson * Charles & Jane Anderson * Julia Anderson * Stephanie & Dudley Andrew * Elizabeth Beglin * Douglas & Linda Behrendt * Lanny & Lois Benishek * Steve & Jean Berge * Donetta Boone * Dianna BOf, vers * Willard & Susan Boyd Mace & Kay Braverman Gene & H. Ann Brawner * Sfeven Breese * Robert & Jean Brown John & Ellen Buchanan Celia Burger * William Burger * Richard & Ellen Caplan * David Carlson Robert Carlson * Thomas & Patrice Carroll Don Carstensen * Costoo & Jo Catalano * Christine Catney * Thomas Clancy * Kenneth M. & Mary Sue Coleman * Richard & Mary Jo Colgan * Harry Conner & Carol Scott-Conner * Cheryl Contant & Karen Mumford * Mr. & Mrs. M. Damge * Tom & Shari Davis William & Kathie Decker * Bill DeStefano * Lee & Mary Beth Dewey * Bill & Barbara Dewey * Lolly & Del Eggers * Mr. & Mrs. C. W. Elliott Mr. & Mrs. Erceg * Ann & Richard Feddersen * Richard Ferguson * Karin Franklin * Kym & Mark Gaylo * Richard & Jane Gibson * David & Janet Gibson John & Carolyn Gross * William & Eleanor Hageboeck Chades & Lenore Hale * Caroline Hatwood Charles Hawtrey Jim Hayes * Charles Heath * Mark & Margaret Heffron * Michael G. Heinrich Thomas Hobart & Jeri Wilson Hobart Gretchen Holt & Lyell D. Henry Richard & Marge Hoppin * Fred &Bev Johlin * Susan Johnson * Candice Kaelber * Dr. Robert & Mrs. Jeff A. Kelch Mike & Michelle Kennedy * Carl & Kate Klaus * Mr. Aron Kolosik * Jim & Catherine Lane * Russell & Sarah Larsen Phil & Joyce Left * Gary & Randi Levitz * Aileen Liechty * Edward & Ann Lorson * Mark Madsen Allyn Mark * Lloyd & Carol Matheson * Brian & Yvonne McCabe Deirdre McCIoskey * James & Mary McCue * Della McGrath * Sharon Mellon * Tina Milder * Alan Nagel & Kristin Arnold Nagel Patricia Nakaoki * Michael & Mary New * Lee & Mary Noel * Dee & Carrie Nodon Eldon Obrecht Carl & Merry Jo Orr * James Ponto & Laura Boles Ponto * Jim & Mary Pratt * Dale & Kay Prediger * Ronald & Helen Ann Reed * Tom & Jean Reed * Ann Rhodes & Steve Miller * Victor Rodgers Jack & Trudi Rosazza Rosalie Rose * Tom & Carol Rosenberger * Hal & Naomi Schedl Cyndie Schmeiser Russ Schmeiser Dick Schwab-" Theresa & Jay Semel * Mr. Christopher Shey * Bob & Bonnie Sierk Margaret N. Silber John & Maria Slavens * Arthur Slouka lan & Jeanne Smith Michael & Joanne Staton * Stephen Stefanac * Amy StogdilI-Bennington & Brick J. Bennington * Edwin & Mary Stone * Lyse S. Strnad, M.D. Dewey Stuit * Alan & Elizabeth Swanson * Kathryn Tade Judy & David Thayer * Darcy Thomas Michael & Linda Todd Don & Joan Van Hulzen * Michael VanMeter & Judith Hillman * Peter Wallace, M.D. & Kathy Wallace * John Watson * William Watts * Thomas & Catherine Weingeist * Robert Weir * Bill & Karen Wells * Lynn Whisler * Duane & Linda Whitaker * Donald & Rebecca Yucuis * Frank & Gall Zlatnik 6 Anonymous $30,000 & above: Procter & Gamble Manufacturing * $20,000 & above: ACT, Inc. * $10,000 & above: Geico Direct * General Mills Foundation * Hills Bank and Trust Company * Mercantile Bank * MidAmerican Energy Co. National Computer Systems * Oral B Laboratories, Inc. * $5,000 & above: Iowa State Bank & Trust Company * Rockwell International Scheels All Sports * US WEST Communications CorpOrate Gifts $2,500 & above: Fresh Food Concepts * JC Penney Company, Inc. * McGladrey & Pullen, LLP * Moore Document Solutions * Pfizer Labs * QuikTrip Corporation Rexam Release * Seabury & Smith Sears Roebuck and Company * United Technologies Automotive * $1,000 & above: Access Direct * Best Buy * Blank & McCune, The Real Estate Co. Commercial Federal Bank DIIlards * Dudley Brothers Company * Economy Advertising Company * Hargrave-McEleney, Inc. * $1,000 & above (con't): Hawkeye Ready Mix * Hillside Packaging AB Inc. Hy-Vee Food Stores Iowa City Auto Cenler * iowa City Press-Citizen iowa interstate Railroad * Lois E. James, CFP Phelan Tucker Mullen Walker Tucker & Gelman, LLP Southgate Development Target Stores * The River Products Company, inc. * The Soap Opera * Union Pacific Railroad * United Parcel Service Univ. of Iowa Community Credit Union University of Iowa USA Group/NoeI-Levitz Van Maur WaI-Mad * Wayne Feeds - Continental Grain Co. * Employee Group Gifts $50,000 & above: ACT, inc. * 7 Mercy Hospital * 11 National Computer Systems * 2 Procter & Gamble Manufacturing * 15 University of Iowa * 48 $20,000 & above: Local Federal Government (CFC) 3 OraJ B Laboratories, inc. * 3 $10,000 & above: City of iowa City * 2 Mercantile Bank 3 Gelco Direct * General Mills * 1 Iowa City Camre. School District Moore Document Solutions 1 Rockwell International University of Iowa Foundalien * 3 $5,000 & above: Grant Wood AEA * 1 Hargrave-McEleney, Inc * Hills Bank and Trust Company * 1 JC Penney Company, Inc. * $5,000 & above (con't): MidAmerican Energy Co. * Rexam Release 1 Sears Roebuck and Company * Target Stores * United Technologies Automotive * $2,500 & above: City of Coralville * Economy Advertising * Goodwill industries 1 IBM * Iowa City Press-CItizen * Iowa State Bank & Trust Company * Johnson County Employees Lepic-Kroeger Realtors * 2 McGladrey & Pullen, LLP * MECCA * Pfizer Labs * QuikTrip Corporation Scheels All Sports * United Parcel Service Univ. of Iowa Community Credit Union * USA Group/NoeI-Levitz 3 Visiting Nurse Association * 1 Younkers (Old Capitol Mall) * . Bold $1,000 & above: Amana Refrigeration * Blooming Prairie Warehouse * Best Buy * Community Mental Health Center * Crisis Center * Cub Foods * Dain Rauscher * 1 Dillards * Elderly Services Agency * Evert Conner Rights & Resources Center for Independent Living * HACAP * Heartland Investment Associates * 1 Intracorp * 1 K-Mart * Neighborhood Centers Shive-Hattery * Technigraphics, Inc. * 1 United Action for Youth * United Way of Johnson County * US WEST Communications WaI-Mart * Walgreen Drug Store * Youth Homes, a Division of Four Oaks * Indicates increased gift Indicates the # of individual Leadership Gifts Indicates new to this level of giving United Way of Jotmson County 321 E. Market Street Ste. 302, Iowa City, Iowa 52245 Phone: 338-7823 i~' Fax: 339-7337 ~ E-mail: info~unitedwayjc.org ~ Web page: www.jeonet.com/united_way/ rJ',:d24/99 lIB: 32: 21 319-354-4213 +3193565889 IOOfi CITY CLERH 05-28-99 I IP16 Johnson Counv), Jonathan Jordahl, Chair Charles D. Duffy Michael E. Lehman Sally Stutsrnan Ceu'ol Thompson BOARD OF SUPERVISORS Agenda Boardroom - 2nd Floor Johnson County Administration Building 913 South Dubuque Street Iowa City, Iowa 52240 May 25, 1999 INFORMAL MEETING Call to order 9:00 a.m. 2. Review of the formal minutes of May 20th Business from Lori Schnoor, Soil and Water Conservationist for Johnson County Soil and Water Conservation District re: staff report. discussion Business from Carol Peters, Administrative Assistant re: report and recommendation of Telephone Committee. discussion/action/needed 5. Business from the Board of Supervisors a) Discussion/action needed re: Health Rules and Regulations Wells. b) Discussion/action needed re: from the interest earned in the Capital Projects Fund. proposed Johnson County Board of Governing Nonpublic Water Supply Resolution 05-27-99-B5 transferring Capital Projects Fund remain in the 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 ~5/24/99 08:3~;58 ~19-~54-4Z1~ -> +919~5~5889 IOg~ CITV CL~RK Page 88~ Agenda 5-25-99 (continuation of Board of Supervisors agenda items) Page 2 c) Discussion/action needed re: Resolution 05-27-99-B6 transferring from the interest earned in the Capital Expenditures Fund remain in the Capital Expenditures Fund. d) Discussion/action needed re: budget monitory tool. e) Discussion/action needed re: Engineers land. f) Discussion/action needed re: appointments to the Johnson County Cluster/Social Welfare Board for a term ending December 31, 1999. g) Discussion/action needed re: Senior Center space needs/referral to Space Needs Committee. h) Discussion/action needed re: resolution opposing proposed Constitutional Amendments. i) Minutes received 1. Heritage Area Agency on Aging Advisory Council for April 22, 1999 2. Mid-Eastern Council on Chemical Abuse Board of Directors for April 22, 1999 3. East Central Iowa Council of Governments for April 29, 1999 4. Johnson County Council of Governments Urbanized Area Policy Board for March 24, 1999 j) Reports k) Other Fiscal committee budget calendar, update on Muslim Camp on Corps of 6. Discussion from the public 7. Recess 85/ZS/99 18:3G:34 319-~54-4~1~ -> +~19~565889 IOWfi CITY CLERR Page 881 Johnson Count' __ ] % IOWA m~ Jonathan Jordahl, Chair Charles D. Duffy Michael E. Lehman Sally Stutsman Carol Thompson BOARD OF SUPERVISORS Agenda Joint Meeting between the City Council Members of the Cities of johnson County and the Johnson County Board of Supervisors Johnson County Board of Supervisors Meeting Room Second Floor of the Administration Building 913 South Dubuque Street Iowa City, Iowa 52240 Wednesday, May 26, 1999 INFORMAL MEETING Call to order 6:30 p.m. Introductions 3. Discussion re: County-wide Planning Trails. 4. Report/update/discussion re: planning, annexation and Fringe Area Agreements. 5. Reports/update/discussion from representatives of various cities. 6. Discussion re: upcoming concenqs of various cities and county. Discussion re: Human Services needs and opportunities to serve on the Empowennent Board. Discussion re: joim development of Senior/Youth/Community Centers in the various cities. 9. Discussion re: animal control cost and polices. 10. Date and time of next meeting. 11. Discussion from the public 12. Adjourn 913 SOUTH DUBUQUE ST. SUITE #201 IOWA CITY, IOWA 52240-4207 TEL: (319) 356-6000 FAX: (319) 354-4213 88:32:38 319-~54-421~ -> +~19~565809 I~g~ CITY CLBRR Page 881 Johnson Count' __ 1~ IOWA.~ Jonathan Jordahl, Charles D. Duffy Michael E. Lehman Sally Stutsman Carol Thompson Chair BOARD OF SUPERVISORS Agenda Boardroom - 2nd Floor Johnson County Administration Building 913 South Dubuque Street Iowa City, Iowa 52240 May 27, 1999 FORMAL MEETING 1. Call to order 9:00 a.m. 2. Action re: 3. Action re: claims formal minutes of May 20th 4. Action re: payroll authorizations 5. Business from the Planning and Zoning Administrator a) Final consideration of the following application to amend the legal description of Ordinance 01 - 19-95-Z7: A request by Mark Cullen to amend the rezoning legal description of Lot 3 of Breams' Windy Ridge Subdivision described as being in the SE ~/fi of the SE ~A of Section 9; Township 79 North; Range 8 West of the 5th P.M. in Johnson County, Iowa. This property is located on the north side of IWV Road SW, approximately ~A of a mile west of its intersection with Eagle Avenue SW in Hardin Twp. b) Other 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 85/26/99 88:32:59 319-35q-4213 -> +3193565889 IOU~ CITY CLgRR Page 882 Agenda 5-27-99 Page 2 6- Business from the County Auditor a) Action re: permits b) Action re: reports c) Other 7. Business from the County Attorney a) Other 8. Business from the Board of Supervisors a) Discussion/action re: proposed Johnson County Board of Health Rules and Regulations Governing Nonpublic Water Supply Wells. b) Discussion/action re: Resolution 05-27-99-B5 transferring from the interest earned in the Capital Projects Fund remain in the Capital Projects Fund. c) Discussion/action re: Resolution 05-27-99-B6 transferring from the interest earned in the Capital Expenditures Fund remain in the Capital Expenditures Fund. d) Discussion/action re: resolution opposing proposed Constitutional Amendments. e) Discussion/action re: letter of intent to Digital Communications for phone system. f) Motion authorizing Chair to send Ellen Swanson a letter of appreciation and certificate for serving on the Johnson County Nutrition Advisory Board. g) Motion authorizing Chair to send Joe Garnnger a letter of appreciation and certificate for serving on the Johnson County Commission of Veteran Affairs. h) Motion authorizing Chair to send Anne Spencer a letter of appreciation and certificate for serving on the Iowa City Board of Library Trustees. i) Discussion/action re: appointments to the Johnson County Cluster/Social Welfare Board for a term ending December 31, 1999. j) Other 85/2fi/99 88|33|32 319-354-4213 -> +3193565889 IOW~ CITY CLERK Page 883 Agenda 5-27-99 Page 3 9. Adjourn to informal meeting a) Reports and inquiries from the County Attorney b) Inquiries and reports from the public c) Reports and inquiries from the members of the Board of Supervisors d) Other 10. Adjournment 85/Z8/99 87|55|54 319-354-4213 -> +3193565889 IDW~ CITY CLERH Page 881 Johnson Count), ! Jonathan Jordahl, Chair Charles D- Duffy Michael E. Lehman Sally Stutsman Carol Thompson BOARD OF SUPERVISORS Agenda Boardroom - 2nd Floor Johnson County Administration Building 913 South Dubuque Street Iowa City, Iowa 52240 June 1, 1999 INFORMAL MEETING 1. Call to order 9:00 a.m. 2. Review of the formal minutes of May 27th 3. Business from the County Attorney a) Report/discussion Support Recovery,. b) Other re: FY 2000 multi-county contract Business from Burnell Chadek, S.E.A.T.S. Assistant Heritage Area Agency on Aging Contract with discussion/action needed for Child Director re: S.E.A.T.S. 5. Business from the County Engineer a) Discussion/action needed re: Supplemental Construction Program No. 1 for FY 1999. b) Other Secondary Road 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 Agenda 6-1-99 Page 2 Business from Bill Zenishek re: Calcium Chloride treatment on Taft Av. N.E. Discussion/action needed 7. Business from the Board of Supervisors a) Discussion/action needed re: pursuing the idea of joint city/county/school district multi-use community centers for Senior Dining, daycare, before and after school programs, and a variety of intergenerational activities and services. b) Discussion/action needed re: appointments to the Johnson County Task Force of the Heritage Area Agency on Aging for a term ending June 30, 2000. c) Minutes received 1. Senior Center Commission for April 20, 1999 2. Iowa City Area Chamber of Commerce Board of Directors for April 22, 1999 d) Reports e) Other 8 Work Session re: monthly report/update on Strategic Planning. discussion/action needed 9. Discussion from the public 10. Recess 85/Z?/99 11;43;16 319-354-4Z13 -> +3193565889 IOU~ CITV CLERR Page 881 Johnson Count' ]~ IOWA ~ Jonathan Jerdahl, Chair Charles P. Duffy Michael E. Lehman Sally Stutsman Carol Thompson BOARD OF SUPERVISORS Agenda JOINT INFORMAL MEETING WITH THE CEDAR RAPIDS CITY COUNCIL MEMBERS AND THE JOHNSON COUNTY BOARD OF SUPERVISORS Boardroom - 2nd Floor Johnson County Administration Building 913 South Dubuque Street Iowa City, Io~va 52240 Wednesday, June 2, 1999 Informal Meeting 1 Call to order 1:30 p.m. 2. Discussion of the following: a) Coordinated land use planning (particularly Cedar Rapids plans on future annexation and development on its southern border. b) Fringe Area Agreement. c) Other 3. Next meeting date 4. Adjourn 913 SOUTH DUBUQUE ST. SUITE #201 IOWA CITY, IOWA 52240-4207 TEL: (319) 356-6000 FAX: (319) 354-4213 I N T E R 0 F F I C E MEMO To: Council Members From: Martha Lubaroff Subject: ICN Program Date: May 28, 1999 The Board of Trustees asked me to extend an invitation to Council members to ati~rid an ~iC;N workshop entitled What makes a Public Library a Public Library.? This program .v~]flibe pr..esented jointly by Carol French Johnson, a Library Director from Cedar Falls/Waterloo an~Sandy Dixon, a Consultant in Continuing Education for the State Library. I have attached a flyer describing some of the topics to be covered. This will be an interactive conference and you will have the opportunity to ask questions ~tnd engage in discussion with other attendees throughout the State. The date and time for this workshop is June 7 at 7-9 pm. We would be honored to have you join with our Board in attending a conference in our new ICN meeting room. Please let me know if you are interested in attending. You can call me at 356-5200 extension 146. Thank you. Agenda item 6F PROGRAM FOR TRUSTEES: What Makes a Public Library a Public Library? * 7 to 9 P.M. Monday, June 7, 1999 Contact Hours: 2 Location: See registration _form for ICN sites : Instructors: Carol French Johnson assisted by Sandy Dix.en: Cost: $5.00 per person Public library service is based on fundamental principle.s such as democracy, intellectual freedom and equal access to information. What is the historical relationship between public libraries and democracy? Why is it essential that trustees be familiar with the principle of intellectual freedom? What is the Library Bill of Rights? What does it mean for people in your community to have equal access to information? Participate in a lively discussion of these and other topics. Program originally scheduled for November, 1998, but was postponed due to inclement weather, For questions about re.aistration, contact Fran Fessler, State Library of Iowa, 515-281-6788, 800- 248-4483, E-mail ffessle(~mail.lib.state.ia.us · No confirmation wi!! be sent. · Refunds given up until one working day before the class. · If unable to attend, a substitution may be made. For questions about the workshops, contact Sandy Dixon, State Library of Iowa, 515-281-4328, 800-248-4483, E-mail sdixon~mail.lib.state.ia.us To schedule additional sites (at your expense), contact Jackie Kokke, State Library of Iowa, 515- 281-4316, 800-248-4483, E-mail jkokke@mail.lib.state.ia.us by the registration deadline. For the most current listinq of sites, see: http://205.221.204.1 0:90/ciscodcd/owa/ICNP. Prespt?presl =26498&pres2=26498 City of Iowa City MEMORANDUM Date: To: From: Re: June 1, 1999 City Council City Manager Riverside/Shakespeare Outdoor Theater Attached is a copy of a notice of groundbreaking for the proposed Riverside/Shakespearean Theater at City Park. In principle I have no difficulty in calling attention to this project in that it has been approved by the City Council. Realistically, we must be aware that any type of public project which requires public hearings, permits from other agencies etc., can and often is delayed. These are often circumstances beyond our control. I have alerted Terry that although we should certainly padicipate and enjoy the enthusiasm for this project, the expectation that it be available June 8, 2000 is a short time frame. Im~-nem\sa5-28.doc · ' The. ah'~ $hakespeare Ff~tival POBox 1651 Iowa City, IA 52244 Stephen Atkins City of Iowa,City 4:f0 E. Washington St, Iowa City, iA 52240 NON-PROF/70:~'~ POSTAGE PAID I~I~,!ITNO. 1~ IO~CTYY, IA tThis is no ordinary ribbon cutting, It will be groundbreaking: ~t !a Slmkespeare Join us for the groundbrealdng for the Riverside Theatre Shakespeare Festival Tuesday, June 8, 4 p.m. Lower City Park (site of the old zoo) In case of rain, we'll move to Shelter # 11 (Mark your calesxdars! The inaugural production of the !~ Riverside Theatre Shakespeare Festival, TwelfiJ~. Night, opens June 8, 2000.)