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HomeMy WebLinkAbout1999-07-13 AgendaITEM NO. 1. Subject to change as t~nalized by the City Clerk. For a fi~al otBcial cope contact the City Clerk~ Offlice, 356-5040. Iowa City City Council Agenda July 13, 1999 - 7:00 p.m. Civic Center 410 E. Washington Street CALL TO ORDER. ROLL CALL. ITEM NO. 2. ITEM NO. 3. MAYOR'S PROCLAMATIONS. a. City-Wide Food Drive Week - July 19-25 {~') ~ ~ b. Plum Grove Day - July 21 ~ 7~ ~ c. Persons with Disabilities Day - July 24 ~ ~ ~ CONSIDER ADOPTION CONSENT CALENDAR AS PRESENTED OR AMENDED. a. Approval of Official Council Actions for the special meetings of June 28 and July 6, and the regular meeting of June 29, as published, subject to corrections, as recommended by the City Clerk. b. Minutes of Boards and Commissions. (1) Iowa City Historic Preservation Commission - June 10 (2) Iowa City Human Rights Commission - May 24 (3) Iowa City Human Rights Commission - June 21 Recommendation to Council: Refer revised by-laws to the Rules Committee. c. Permit Motions and Resolutions as Recommended by the City Clerk. (1) Class C Liquor License for Vito's of Iowa City dba Vito's, 118 E. College St. (Renewal) (2) Class C Beer Permit for Hy-Vee, inc., dba Drugtown, 310 N. First Ave. (Renewal) (3) Class B Wine Permit for Hy-Vee, Inc., dba Drugtown, 310 N. First Ave. (Renewal) (4) Class E Liquor License for Hy-Vee, Inc., dba Drugtown, 310 N. First Ave. (Renewal) (5) Class C Liquor License for James J. Tucker dba Tuck's Place, 210 N. Linn St. (Renewal) (6) Class C Liquor License for Greenroom, Inc., dba Greenroom, 509 S. Gilbert St. (Renewal) (7) Consider a Resolution to issue Dancing Permits for Vito's of Iowa City, Inc., dba Vito's, 11B E. College St. and Greenroom, Inc., dba Greenroom, 509 S. Gilbert St. July 13, 1999 City of Iowa City Page 2 c/q_ Z7_ qq- Motions. (1) CONSIDER A MOTION TO APPROVE DISBURSEMENTS IN THE AMOUNT OF $12,373,266.30 FOR THE PERIOD OF MAY I THROUGH MAY 31, 1999, AS RECOMMENDED BY THE FINANCE DIRECTOR SUBJECT TO AUDIT. DISBURSEMENTS ARE PUBLISHED AND PERMANENTLY RETAINED IN THE CITY CLERK'S OFFICE IN ACCORDANCE WITH STATE CODE. e. Setting Public Hearings. (1) CONSIDER A RESOLUTION SETTING A PUBLIC HEARING FOR JULY 27 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR CONSTRUCTION OF THE IOWA CITY TRANSIT FACILITY METHANE ABATEMENT PROJECT, PHASE I, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. Comment: This project involves drilling three horizontal collector runs under the transit facility to extract methane from under the building footprint. A horizontal manifold line will also be drilled to connect the three horizontal collector runs to the proposed equipment building location (Phase 2). The estimated construction cost of Phase 1 is 9125,000. This project will be funded 80% by the Federal Transit Administration and 20% with local funds. (2) CONSIDER A RESOLUTION SETTING A PUBLIC HEARING FOR JULY 27 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR CONSTRUCTION OF THE 1999 HIGHWAY TURN LANE IMPROVEMENT PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. Comment: The 1999 Highway Turn Lane Improvement Project will add a right turn lane on the north side of Iowa Highway I at its intersection with Sunset Street for west bound traffic on Iowa Highway 1 right turning to be north bound on Sunset Street, and will extend the existing left turn lane on US Highway 6 at its intersection with First Avenue creating additional storage for left turning traffic. f. Resolutions. (1) CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF A LIEN REGARDING A RENTAL REHABILITATION LIEN FOR THE PROPERTY LOCATED AT 215 IOWA AVENUE, IOWA CITY, IOWA. Comment: The owners of the property located at 21 5 Iowa Avenue received assistance through the City's Rental Rehabilitation Program for the amount of 99,155 on December 6, 1988. The financing was in the form of a ten-year declining balance. The terms of the loan were satisfied on June 6, 1999; thus the lien can now be released. July 13, 1999 z3Z City of Iowa City Page 3 (2) CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF A LIEN REGARDING A RENTAL REHABILITATION LIEN FOR THE PROPERTY LOCATED AT 1900-1902 MUSCATINE AVENUE, IOWA CITY, IOWA. Comment: The owners of the property located at 1900-1902 Muscatine Avenue received assistance through the City's Rental Rehabilitation Program for a total of $10,250 on December 22, 1988. The financing was in the form of a ten-year depreciation loan. The terms of the lien were satisfied on June 22, 1999; thus the lien can now be released. (3) CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF A LIEN REGARDING A RENTAL REHABILITATION LIEN FOR THE PROPERTY LOCATED AT 711 EAST BLOOMINGTON STREET, IOWA CITY, IOWA. Comment: The owners of the property located at 711 Bloomington Street received assistance through the City's Rental Rehabilitation Program for the amount of $7,614.54 on November 12, 1992. The financing was in the form of a ten-year declining balance. The balance of the loan was paid off on July 7, 1999; thus the lien can now be released. (4) CONSIDER A RESOLUTION ESTABLISHING FLAT RENTS, BASED ON THE RENTAL VALUE OF THE UNIT, FOR ALL PUBLIC HOUSING UNITS. Comment: As part of the Quality Housing and Work Responsibility Act of 1998, HUD is requiring all Housing Authorities to offer Public Housing residents two choices of rent calculation. Public Housing residents must be given the option of paying rent based on their income (generally 30% of the adjusted income) or paying rent based on the rental value of their unit. This resolution will establish the rental value of each Public Housing unit and will allow for future annual adjustments of this amount based on the annual adjustment used by HUD in establishing fair market rents. g. Correspondence. (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) Gary Werle (Home Builders) - appreciation Susan Pahl - domestic partner benefits Judy Pfohl - Willow Creek Trail (several) Julie Miller Kearney - Willow Creek -Kiwanis Park Pathways and Access John and Gretel Beck - Walden Woods, Part 6 Steve Bullard - sewer back-up and proposed footpath [staff response included] Ruth Baker - transit Harold Stager (Heritage Area Agency on Aging) - skywalk Luella Funnell (Iowa DOT) - proposed improvement of Iowa Hwy 1 meeting Jim Lenz - traffic calming Civil Service Commission submitting certified lists of applicants for the following position(s): (a) Construction Inspector I July 13, 1999 City of Iowa City Page 4 ITEM NO. 4. (b) Housing Inspector - Public Housing (c) Special Projects Inspector (d) Special Projects Inspector II END OF CONSENT CALENDAR. PUBLIC DISCUSSION (ITEMS NOT ON THE AGENDA). [UNTIL 8 PM] Public Discussion will be continued, if necessary, prior to "City Council Information" item. ITEM NO. 5. PLANNING AND ZONING MATTERS. be Consider a motion setting a public hearing for July 27 on an ordinance vacating an approximately 7, 720 square foot unimproved portion of Virginia Drive located between Lots 2 and 14 of North Hills Subdivision immediately northeast of the intersection of Virginia Drive and Ridgewood Lane. (VAC87-0001) Comment: At its July 1 meeting, by a vote of 7-0, the Planning and Zoning Commission recommended approval of the street vacation, subject to a storm sewer and drainage easement being maintained over the entire vacated area. Staff recommended approval subject to the same condition in a July I report. Action: Public hearing on an ordinance amending Title 14, Chapter 6, Zoning, by adding a definition of "adult business" and changing separation requirements between adult businesses and other uses. Comment: At its June 17 meeting, by a vote of 7-0, the Planning and Zoning Commission recommended approval of the proposed amendments. Staff recommended approval in a June 11 memorandum. Action: ./~2 ~ July 13, 1999 City of Iowa City Page 5 d= Public hearing on an ordinance amending Title 14, Chapter 6, Zoning, to allow off- street parking on a separate lot in a different zone under certain conditions. Comment: At its June 17 meeting, b~~~ Gibson, Shannon and Supple voting no), the Planning and Zoning Commission recommended denial of the proposed amendment. This amendment addresses the Oaknoll parking issue and was developed and forwarded to the Commission by staff at the City Council's direction. Action: ,Z~-)~-~cf_~, Public hearing on an ordinance conditionally changing the zoning designation of approximately .33 of an acre from Medium Density Single-family (RS-8) to Community Commercial (CC-2) to allow expansion of Kennedy Plaza for property located on the west side of~n~treet. (REZ99-0010) Comment: At its July 1 meeting, by a vote of 6-1 (Ehrhardt voting no), the Planning and Zoning Commission recommended approval of the proposed rezoning, subject to future development being generally consistent with the concept plan submitted by the applicant. Staff recommended approval in a report dated June 17. Action: Consider an ordinance amending Title 14, Chapter 6, Zoning, Article O, Sign Regulations, by changing the requirements regarding the number of freestanding signs on lots with over 300 feet of frontage. (Second consideration) Comment: At its May 20 meeting, by a vote of 7-0, the, Planning and Zoning Commission recommended approval of the proposed amendments. Staff recommended approval of the proposed amendments in a memorandum dated May 6. Action: Consider an ordinance vacating a 10-foot wide right-of-way located along the west line of property located at 1033 E. Washington Street. (VAC99-0002) (Second consideration) Comment: Commission recommended approval of the vacation. in its report dated May 6. At its May 6 meeting, by a vote of 7-0, the Planning and Zoning Staff recommended approval July 13, 1999 City of Iowa City Page 6 Consider an ordinance amending Title 14, Chapter 6, Zoning, Article E, Commercial and Business Zones, Section 2, Neighborhood Commercial Zone, and Article L, Provisional Uses, Special Exceptions, and Temporary Uses, to allow pharmacies to have a drive-through facility in the Neighborhood Commercial (CN-1) zone, and to adopt location, design, and size criteria for drive-through facilities associated with pharmacies and financial institutions in the CN-1 zone. (Pass and adopt) Comment: At its May 20 meeting, by a vote of 7-0, the Planning and Zoning Commission recommended approval of the proposed amendments. Staff recommended approval in a report dated April 30. Action: ITEM NO. 6. etch- ZSl, Consider a resolution approving a preliminary plat of Milder Meadows, A Resubdivision of Lot 1 of Milder's Subdivision and Auditor's Parcel B in the West 1/2 of Section 17-T79N-RSW of the 5th P.M., Johnson County, Iowa, a 47.69- acre, three-lot residential subdivision with one agricultural outlot located on the north side of American Legion Road one-half mile east of Taft Avenue in Fringe Area B. (SUB99-0003) Comment: At its July 1 meeting, by a vote of 7-0, the Planning and Zoning Commission recommended approval of the preliminary plat. Staff recommended approval in a report dated July 1. PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR CONSTRUCTION OF THE RIVERSIDE FESTIVAL STAGE IN CITY PARK. Comment: This involves the construction of a Shakespearean-style theatre in lower City Park in cooperation with Riverside Theatre. This will be an outdoor stage with outdoor seating but will also include two dressing rooms, a concession stand and a projection booth. Plan and specs were not available for public review; therefore, the public hearing must be opened, closed, and reset. Staff memorandum included in Council packet. a. Public Hearing b= Consider a Resolution Setting a Public Hearing for July 27 July 13, 1999 City of Iowa City Page 7 ITEM NO. 7. ITEM NO. 8. PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR CONSTRUCTION OF THE OAKLAND CEMETERY PHASE ONE EXPANSION. Comment: This project involves expanding Oakland Cemetery immediately to the east of the existing, developed portion of the cemetery. It will involve earthmoving, tree removal, the installation of water lines, construction of a columbarium, and construction of new roadways as well as landscaping. It will increase the total number of burial spaces by approximately 2,700 lots. Plan and specs were not available for public review; therefore, the public hearing must be opened, closed, and reset. a. Public Hearing Consider a Resolution Setting a Public Hearing for July 27 / PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR CONSTRUCTION OF THE 1999 SANITARY SEWER REHABILITATION PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Comment: This project consists of rehabilitation of the sanitary sewer at five separate locations within the City. This repair work is necessary to extend the life of the sewers. The estimated construction cost is ~105,000 and will be funded by Sewer Revenue bonds. a. Public Hearing Consider a Resolution Approving July 13, 1999 City of Iowa City Page 8 ITEM NO. 9. ITEM NO. 10. - ,~'b~ I ITEM NO. 11. CONSIDER AN ORDINANCE AMENDING THE LICENSE RENEWAL PROVISIONS OF THE PLUMBING CODE AND THE ELECTRICAL CODE TO PROVIDE A HARDSHIP EXCEPTION TO THE RENEWAL DEADLINES. (FIRST CONSIDERATION) Comment: Plumbing and electrical licenses expire on December 31't of each year and are required to be renewed within sixty (60) days of this expiration date. A plumber or electrician who fails to renew his or her license within this sixty (60) day period must retake an examination in order to re-gain his or her license. This ordinance amendment will allow the Building Official to waive the sixty (60) day requirement in cases of medical hardship or where the failure to renew was due to circumstances beyond the licensee's control. The Board of Appeals will make a recommendation on this amendment at its meeting on July 12, 1999. The Board's recommendation will be forwarded to the City Council prior to consideration of this ordinance amendment. CONSIDER AN ORDINANCE AMENDING CITY CODE TITLE 8, CHAPTER 8, ENTITLED "POLICE CITIZENS' REVIEW BOARD," SECTION 7, ENTITLED "DUTIES OF THE BOARD; COMPLAINT REVIEW AND GENERAL DUTIES," REGARDING THE IDENTIFICATION OF COMPLAINANT(S) AND/OR POLICE OFFICER(S) IN THE BOARD'S PUBLIC REPORT OF A SUSTAINED COMPLAINT TO THE CITY COUNCIL. (PASS AND ADOPT) Comment: This ordinance amends Section 8-8-7B3 of the City Code to provide a balancing test the Police Citizen's Review Board must use to determine whether it will identify complainant(s) and/or police officer(s) complaint to the City Council. in its public report of a sustained CONSIDER A RESOLUTION APPROVING, AUTHORIZING, AND DIRECTING THE MAYOR TO EXCUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND BRIAN CLARK AND ASSOCIATES OF DES MOINES, TO PROVIDE CONSULTANT SERVICES FOR THE DESIGN OF THE IOWA AVENUE STREETSCAPE PROJECT. Comment: This agreement is with Brian Clark and Associates of Des Moines, Iowa, for the design of the Iowa Avenue Streetscape Project and a portion of the Beer Creek Storm Sewer. Shive-Hattery of Iowa. City will work as an engineering subconsultant to Brian Clark and Associates on this project. Portions of this project are scheduled for construction in 2000. Total costs for the services is ~365,000 and will be funded Road Use taxes and General Obligation bond proceeds. Acti o n: /7~/r,~? July 13, 1999 City of Iowa City Page 9 ITEM NO. 12. CONSIDER A RESOLUTION APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND TERRACON OF CEDAR RAPIDS, IOWA TO PROVIDE TESTING SERVICES DURING CONSTRUCTION OF THE IOWA AVENUE MULTI-USE PARKING FACILITY PROJECT. ITEM NO. 13. c?~_ ~1 Comment: This agreement is with Terracon of Cedar Rapids, Iowa for testing services during the construction of the Iowa Avenue Multi-Use Parking Facility Project. Terracon will perform field and laboratory testing as required for auger cast pile installation, concrete pours, post tensioning of concrete deck slabs, structural steel and masonry work. Total cost for services is $155,000 and will be funded by parking revenue bonds, general obligation bonds, Road Use Tax, and parking operating funds. Action: CONSIDER A RESOLUTION AUTHORIZING THE ACQUISITION OF PROPERTY FOR THE CONSTRUCTION OF THE WILLOW CREEK TRAIL, MORMON TREK BOULEVARD TO WILLOW CREEK DRIVE. ITEM NO. 14. Comment: Two easements are necessary to complete the Willow Creek Trail, Mormon Trek Boulevard to Willow Creek Drive segment. A temporary construction easement of 2,740 square feet is needed in front of Quik Trip at 955 Mormon Trek Boulevard in order to widen the sidewalk and alternate work within the Quik Trip access drives. A permanent easement or area of property of 2,653 square feet is needed over a corner of Lot 6 of Barker's 2nd Subdivision to connect the Willow Creek Trail to Willow Creek Drive. The remainder of the project is within City right-of-way, park property, and existing easements. CONSIDER A RESOLUTION DETERMINING NECESSITY AND SETTING A PUBLIC HEARING FOR AUGUST 24 ON A PROPOSED CENTRAL BUSINESS DISTRICT URBAN REVITALIZATION PLAN FOR A PROPOSED URBAN REVITALIZATION AREA IN THE CITY OF IOWA CITY, IOWA. Comment: The City Council has received a request from Marc Moen and Monica Moen to grant property tax exemption under Iowa Code Chapter 404 for a project located within the Central Business (CB-10) Zone. Staff recommends the designation of the entire CB-10 Zone as an urban revitalization area. This designation would grant property tax exemption to qualified improvements within the proposed area. July 13, 1999 City of Iowa City Page 10 ITEM NO. 15. CONSIDER A RESOLUTION APPROVING A NEW JOBS AND INCOME PROGRAM (NJIP) AGREEMENT BETWEEN THE CITY OF IOWA CITY, THE IOWA DEPARTMENT OF ECONOMIC DEVELOPMENT, AND NATIONAL COMPUTER SYSTEMS TO ASSSIST WITH A FACILITY EXPANSION. Comment: In September 1998, the City Council and the Iowa Department of Economic Development approved the NJIP application for an NCS expansion project. This resolution formally approves the NJIP agreement. The City's contribution to the project is the form of a declining percentage property tax abatement over a ten-year period. Action: ITEM NO. 16. q':/- zq q CONSIDER A RESOLUTION APPROVING AND AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND JAMES W. AND ANNA M. BARKER FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY FOR A PORTION OF PARK ROAD IN IOWA CITY, IOWA. Comment: This agreement will placement of a fence within the Park Road right-of-way. that if the fence is removed for any reason by the responsible for the restoration of the fence. allow the property owner at 526 Park Road the The agreement also provides City, the property owner is ITEM NO. 17. CONSIDER A RESOLUTION DECLARING AN OFFICIAL INTENT UNDER TREASURY REGULATION 1.150-2 TO ISSUE DEBT TO REIMBURSE THE CITY FOR CERTAIN ORIGINAL EXPENDITURES PAID IN CONNECTION WITH SPECIFIED PROJECTS. Comment: This declares an official intent to issue debt to reimburse the City for approximately ~1,765,000 of acquisitions, relocation, and legal costs related to the Iowa Avenue Parking and Commerce Facility that have or will be paid out. Parking revenues and/or short-term bond issues will be issued to repay the City. Landfill funds will fund these expenses until bonds are sold Action: ITEM NO. 18. c~_ 24/= CONSIDER A RESOLUTION AWARDING THE VEHICLE TOWING AND STORAGE SFRVICES CONTRACT TO HOLIDAY WRECKER SERVICE, INC. Comment: Proposals documents were made available to 19 area towing service providers. The City received tow proposals and is recommending award to Holiday Wrecker Service, Inc. for the three-year contract. Holiday Wrecker Service, Inc. will provide towing and storage services for vehicles impounded due to traffic violations, abandonment, and police investigation. Correspondence included in Council packet. July 13, 1999 City of Iowa City Page 11 ITEM NO. 19. CONSIDER RESOLUTION ON UNCLASSIFIES SALARIES AND COMPENSATION FOR FISCAL YEAR 1999 FOR THE CITY MANAGER, CITY ATTORNEY, AND CITY CLERK. Comment: Council held executive session on July 6, 1999, to evaluate the City Manager, City Attorney, and City Clerk. As a result of that session, adjustments were made in compensation to those employees. ""0": ITEM NO. 20. PUBLIC DISCUSSION [IF NECESSARY] (ITEMS NOT ON THE AGENDA). ITEM NO. 21. ANNOUNCEMENT OF VACANCIES. a. Previously-Announced Vacancies. (1) Housing and Community Development Commission - Three vacancies to fill three-year terms ending September 1, 2002. (Terms expire for Denira Gadson, Kathleen Renquist, and William Stewart.) (3 males and 3 females currently serve on this Commission.) (2) Police Citizens Review Board - One vacancy to fill a four-year term ending September 1, 2003. (Term expires for John Watson.) (2 females and I male currently serve on this Board.) (3) Riverfront and Natural Areas-Commission - One vacancy to fill an unexpired term ending September 1, 2000. (Dan Mascal resigned.) (6 males and 3 females currently serve on this Commission.) These appointments will be made at the July 27 Council meeting. (4) Public Art Advisory Committee - One vacancy to fill an unexpired term plus a full term ending January 1, 2003. (Lesley Wright resigned.) (4 males and 2 females currently serve on this Committee.) This appointment will be made at the August 24 Council meeting. ITEM NO. 22. CITY COUNCIL INFORMATION ITEM NO. 23. REPORT ON ITEMS FROM THE CITY MANAGER AND CITY ATTORNEY. a. City Manager. b. City Attorney. ITEM NO. 24. ADJOURNMENT. ,,eft M ~ City Council Meeting Schedule and Tentative Work Session Agendas July 9, 1999 I July 12 6:30p COUNCIL WORK SESSION 6:30p 7:05p 7:20p 7:40p 7:55p 8:05p Planning and Zoning Items Review Agenda Items Urban Revitalization Area Yard Waste Drop Site - Landfill Riverside Festival Stage Flat Rents Monday Council Chambers July 13 7:00p FORMAL COUNCIL MEETING Tuesday Council Chambers IJuly 26 6:30p COUNCIL WORK SESSION Monday Council Chambers I July 27 7:00p FORMAL COUNCIL MEETING Tuesday Council Chambers IAugust 23 5:00p SPECIAL COUNCIL WORK SESSION (Start-Time Tentative) 5:OOp Joint Meeting - Board of Library Trustees 6:00p Regular Work Session Agenda TBA Monday Council Chambers I August 24 7:00p FORMAL COUNCIL MEETING Tuesday Council Chambers I September 13 6:30p COUNCIL WORK SESSION Monday Council Chambers Hickory Hill West Animal Microchipping Circuses and Rodeos 1999/2000 Deer Management Plan Liquor Licenses Meeting dates/times subject to change FUTURE WORK SESSION ITEMS Council Goals Newspaper Vending Machines Transit Interchange Commercial Use of Sidewalks Communication Towers