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Home My WebLink About1999-09-14 Info PacketCITY COUNCIL INFORMATION PACKET August 27, 1999 IP1 IP2 IP3 IP4 IP5 IP6 IP7 IP8 IP9 IPlo IPll IP12 IP13 MISCELLANEOUS ITEMS Meeting Schedule and Tentative Work Session Agendas Letter from Coralville City Administrator to City Manager: Fire Fighting Service Letter from City Manager and Fire Chief to Coralville City Administrator: Service Memorandum from JCCOG Solid Waste Management Planner: Tonnage Report for FY99) Email from Transit Manager to City Manager: Try Transit Week Memorandum from Police Officer Myers to Police Chief: June 1999 Memorandum from Police Officer Myers to Police Chief: July 1999 Minutes: August 26 - Johnson County Board of Supervisors Article: Bureau Seeks Funding for Additional Staff Minutes: June 24 - East Central Iowa Council of Governments Minutes: July 29 - East Central Iowa Employment and Training Consortium Invitation: County-Wide Trails Planning Meeting Iowa City Public Library Annual Report FY99 [Council packets only] Fire Fighting Iowa City Landfill Monthly Activity Report- Monthly Activity Report - City Council Meeting Schedule and Tentative Work Session Agendas August 27, 1999 September 6 LABOR DAY HOLIDAY - CITY OFFICES CLOSED Monday I September 13 6:30p SPECIAL COUNCIL WORK SESSION Monday Council Chambers September 14 7:00p SPECIAL FORMAL COUNCIL MEETING Tuesday Council Chambers I September 27 6:30p SPECIAL COUNCIL WORK SESSION Monday Council Chambers I September 28 7:00p SPECIAL FORMAL COUNCIL MEETING Tuesday Council Chambers I September 30 4:00p SPECIAL COUNCIL WORK SESSION Joint Meeting - Cities of Coralville and North Liberty, School District, Board of Supervisors Thursday scan/on Gymnasium ~October 11 6:30p SPECIAL COUNCIL WORK SESSION Monday Council Chambers I October 12 7:00p SPECIAL FORMAL COUNCIL MEETING Tuesday Hickory Hill West Commercial Use of Sidewalks Y2K Update Communication Towers Iowa Avenue Streetscape Council Chambers Meeting dates/times subject to change FUTURE WORK SESSION ITEMS Council Goals Newspaper Vending Machines Transit Interchange Liquor Licenses 08-27-99 IP1 gAUG 2 5 1999 CiTY MANAGER'S OFFICE August 24, 1999 Mr. Steve Atkins City Manager City of Iowa City 410 E. Washington Street Iowa City, Iowa 52240 CORALVILLE Dear Steve: The City of Coralville is in the process of considering several options to address the needs of our community for daytime fire fighting services. One option that we would like to consider is the City of Iowa City providing automatic aid to all calls in the fire district during certain times of the day. The following criteria would be utilized for the responses. *Monday through Friday (Not including Holidays) 0700 - 1800 *One engine and crew would jointly respond to all incidents with the Coralville Fire Department. *Upon arrival, or when adequate information is received to determine additional assistance may be needed; Mutual Aid will be requested. *Dispatch and communications will be provided by the Johnson County Sheriff's Department. 'Coralville Fire Department Command will release the Iowa City Fire Depadment back to service as promptly as possible to minimize the time spent out of their district. If there is any additional information needed or you have questions please feel free to contact Chief Kinsinger or myself for clarification. We look forward to hearing from you. Sincerely, Kelly Hay~vorth / City Administrator CC Gary Kinsinger Dave Jacoby City Administration 1512 7th Street Comlville, Iowa 52241-0127 319-351-1266 Fax: 319-351-5915 Iowa City Fire Department Serving With Pride & Professionalism 410 East Washington St. Iowa City, Iowa 52240 (319) 356-5260 August 27, 1999 Mr. Kelly Hayworth, City Administrator City of Coralville 51 2-7th Street Coralville, IA 52241-0127 Dear Kelly: We have received your letter dated August 24, 1999, in response to our August 16th meeting. At that time, we requested that you propose to us some form of agreement or information that would lead to an agreement/contract for providing fire service to Coralville. As you will recall, we felt it important that you articulate specifically what type of service you would wish to receive in order that we could develop a budget and determine the other management initiatives we would need to undertake to fulfill your request. It is our understanding from your letter that you wish to consider a fire service response from the City of Iowa City to your community, which is often referred to as "automatic aid." The type of automatic aid that you request appears to be one way; that is, we would by contract provide first response to routine fire and fire-related calls to your community. However, a similar "automatic aid" would not be forthcoming from Coralville to Iowa City. Assuming this is what you propose, we have several questions about your request. Addressing each of the points in your letter: Monday through Friday (not including holidays) 0700-1800 hours. This appears to be rather straightforward in that you wish the Iowa City Fire Department to provide for fire protection initial response during these hours on these days. Our concern is when this coverage is to begin and to end. As there is no indication of such timeframes, which would have a significant impact on the type of budgetary proposal we would prepare, we need at the very least a good estimate as to the duration of such an agreement. We thought there was clear understanding that the provision of fire protection services, as presently done and free of charge, would end on August 31, 1999. Therefore, we assume your proposal is from September 1 forward. We will need a confirmation of those dates, as well as the estimated duration of any newly agreed upon service. Mr. Kelly Hayworth, City Administrator City of Coralville August 27, 1999 Page 2 One engine and crew would jointly respond to all incidents with the Coralville Fire Department. This seems to imply (we are somewhat confused) that Coralville will be able to provide a response during the course of the day during the hours so indicated in the previous paragraph. We had understood that this was, quite frankly, your main problem period with respect to securing sufficient personnel for response. Some of our recent response data seems to confirm that Coralville cannot respond to these incidents in the joint fashion so indicated. This is a particularly critical element to any budget proposal. We would remind you that one engine and crew from the City of Iowa City consists of three personnel. Under OSHA regulations, and other state/federal standards, to initiate an interior fire attack requires four personnel. If we were to respond to a working fire and it is our engine and crew alone, we would not be able to initiate the type of fire suppression/rescue that we believe we have an obligation to professionally provide. Clearly, without the support of Coralville, we could not. Again, this can have significant budgetary impact. Upon arrival, or when adequate information is received to determine additional assistance may be needed, mutual aid will be requested. This is also an area of some confusion in that if the City of Iowa City fire crews are to respond, initiate whatever activity is necessary, and then make the assumption that mutual aid is necessary, which agency is responsible? If we are on the scene alone, as is the concern we indicated above, do we make the request on behalf of Coralville? This needs to be spelled out very clearly to avoid any misinterpretation and to fulfill the spirit and language of the current mutual aid agreement. There may be conflicts here, which we must avoid. 4. Dispatch and communications will be provided by the Johnson County Sheriff's Department. The Iowa City Fire Department receives dispatch and radio communications through our City communications center. We believe there may be certain technical issues that need to be resolved before we could confirm that dispatch and communications could be provided by the Johnson County Sheriff's Department. We would prefer dispatch communication that utilizes Iowa City personnel to the fullest extent possible. We would need to discuss the details with the Sheriff's Department in order to reach an understanding of your routine public safety communications. Coralville Fire Department command will release the Iowa City Fire Department back to service as promptly as possible to minimize the time spent out of their district. On the surface, this appears to be acceptable as we are "working for" Coralville. One problem we foresee is that without Coralville personnel on the scene, we will be solely responsible to initiate whatever work and activity is necessary to deal with the circumstances at hand. We must have some form of guarantee that our personnel be released by an authorized Coralville official and returned to our community in a timely and appropriate fashion. How and when an incident is terminated and documented will need to be defined in far more detail. Mr. Kelly Hayworth, City Administrator City of Coralville August 27, 1999 Page 3 As you can see from our lengthy response, there are many questions that need to be answered in order for an adequate budget proposal and contract for service is to be prepared. An additional concern is the nature of our response to your fire protection needs and how they would interface with the current contracts you have for fire service in University Heights, East Lucas Township, and Oakdale Campus of the University of Iowa. We assume you will consult the officials of these communities and/or institutions. Please look upon this as our initial response and hopefully you can provide us a detailed draft document that answers our questions and allows us to develop a budget accordingly. It is our desire to work with you to develop a solution that is mutually beneficial to our communities. Perhaps this solution will afford us the opportunity to explore the possibility of a regionalized fire service. We look forward to your reply. Sincerely yours, CITY OF IOWA CITY IOWA CITY FIRE DEPARTMENT Stephen J. Atkins City Manager Andrew J. Rocca Fire Chief SJA/AJR/bdm cc: Gary Kinsinger, Coralville Fire Chief Iowa City City Council Iowa City Fire Battalion Chiefs Iowa City Chief of Police Date: To: From: Re: August 20, 1999 Iowa City City Council Brad Neumann,'~JCCOG Solid Waste Management Planner Iowa City Landfill tonnage report for FY99 JCCOG riletoo The Iowa City Landfill took in 74,280 tons of refuse in FY99. This is a 16.4% decrease from FY98. In FY98 the Iowa City Landfill's tonnage was 88,834 tons due to storm damage materials. The FY97 tonnage was 76,830 tons which is closer to the normal level of disposal. We have decreased landfill tonnage by 3.3% from the FY97 landfill numbers. We still have one private waste hauler in the Iowa City Landfill service area that continues to transport waste to an Illinois landfill. This hauler disposed approximately 16,000 tons of waste at the Iowa City Landfill in FY97. We have no way of tracking how much they are currently diverting from the Iowa City Landfill. Some of their tonnage continues to be disposed of at the Iowa City Landfill but a majority of it goes to Illinois. The Iowa City Landfill will again take part in updating the Region 10 comprehensive solid waste management plan through the East Central Iowa Council of Governments (ECICOG) this fall. The landfill tonnage numbers stated above will be used to determine our current rate of waste reduction as well as the region's rate of reduction. The ECICOG regional waste reduction rate in 1996, as calculated from the date of the previous comprehensive plan update, was 36%. This rate included all seven landfills in the ECICOG region. The Iowa City Landfill's individual waste reduction rate was 42% during the same period. Let me know if you have any questions. jw/rnem/bn-landfill.doc Steve Atkins From: Ron Logsden Sent: Wednesday, August 25, 1999 8:40 AM To: Steve Atkins Cc: Joe Fowler Subject: Try Transit Week Joe and I thought of three things we would like to do for try transit week. Wednesday, Sept. 15th: Hand out cookies to riders and drivers as they get off the bus downtown. Friday, Sept. 17th: Ride free by showing a city of Iowa City or University of Iowa parking hangtag. Saturday, Sept. 18th: Ride free for a can of food to be donated to the food bank. We are also going to run radio and print adds to promote how easy it is to take the bus and how Iowa City Transit improves the quality of life in Iowa City and the environmental impact of riding the bus. How do these ideas sound to you? FYI, our ridership was up 7% (82,413) in FY99 over FY98. To: Chief Winkelhake From: Officer Joel Myers Ref: Monthly Activity Report (JUN 1999) Date: August 9, 1999 Copy: Captain Widmer During the period covered by this report, 5 different officers spent a total of 68 hours participating in more than 31 community events and had contacted nearly 1250 persons. Listed is an overview of the different events. > Jun 03 > Jun 04 > Jun 05 > Jun 07 > Jun 07 > Jun 09 > Jun 09 >' Jun 09 > Jun 10 Off. Myers presented a "Learning-at-Lunch" program for 50 MCI employees on BoyRum concerning child passenger issues. He followed up by helping ten persons install their car seats properly. The event lasted approx 4 hours. Offs. Myers & Singleman provided a one hour tour for 60 elementary children through the police department. They answered questions and showed the kids a police vehicle. Officers Huff & Maurer attended a Fun Day activity at 1500 Sycamore at which they contacted over 100 persons during the two hours while handing out trading cards and demonstrating their squad car. Officer Myers spoke to 200 basketball campers at the Angle Lee Camp at the U of I Field House. The one-hour presentation centered on consequences and choices. Off. Myers delivered a one hour presentation to 25 couples at Mercy Hospital concerning child safety issues. Off. Singleman spoke for one hour to a group of 25 persons at Commercial Federal reg: robbery prevention. Off. Leik spoke to 21 persons at VA Hospital concerning bomb threats and searching. This event took three hours. Off. Myers assisted the EI-Kahir Shriners at their annual circus. During the three hours he had contact with approx. 100 children. Officer Myers made a one-hour presentation at the Safety Village parent orientation. He spoke to 100 couples. Page 1 of 2 Jun 11 Jun 14- 25 Jun 21 Jun 23 Jun 23 Jun 23 Jun 27 Jun 28 Jun 29 Jun 30 Off. Myers installed two car seats (7t" Ave/Court and at 722 Giblin. This took approx. 45 minutes. Officer Myers participated in Safety Village at Grant Wood School. He assisted and interacted with 200 children during four hours over ten days. Off. Myers installed a child seat at NCS. It took 30 minutes. Officer Myers installed car seats at Univ. Hospital and at 2125 Leonard Cir. This took approx. one hour. Officer Singleman made a one hour presentation to 35 students at Le Petite Academy concerning bike safety. Off. Singleman contacted 10 persons over one hour at a Neighborhood Watch follow-up meeting on Tyler Ct. Off. Myers installed a child seat at 916 Talwrn (1/2 hour). Officer Myers made a presentation to 150 summer campers at the City Park. The two-hour presentation covered Stranger Danger, choices, and consequences. Officer Myers spoke to ten girls at the Youth Homes about choices and consequences. It lasted one hour. Off. Myers installed a child seat at 912 N Dodge (1/2 hour). Page 2 of 2 From: Ref: '. POUCE Date: - .-- Copy: Chief Winkelhake Officer Joel Myers Monthly Activity Report (JUL 1999) August 9, 1999 Captain Widmer, Steve Atkins During the period covered by this report, 6 different officers spent a total of 17 hours participating in more than 11 community events and had contacted nearly 535 persons. Listed is an overview of the different events. > Jul 01 > Jul O4 > Jul 06 > Jul 11 > Jul 15 > Jul 16 ~, Jul 24 ). Jul 26 Jul 28 Off. Myers opened Safety Village to 30 Regina pre-schoolers to earn about pedestrian safety and rules of the rode. They spent approx. 30 minutes in the village. Officer Myers participated in the Corallville 4th of July parade and later displayed the DARE vehicle at the Iowa City Fireworks display. He met with hundreds of persons throughout the day. Off Singleman provided a % hour tour of the police department to 9 8 year-olds. He also spoke concerning gun safety and Stranger Danger. Off. Nixon spoke to 20 persons over 1% hours concerning burglary prevention on Weeber Cir. Off. Singleman oversaw a Neighborhood Watch Follow-Up Meeting on Delwood, 15 persons were at the 1% hour meeting, Off. Berg spoke for 30 minutes on the career of law enforcement to 45 7th graders at S E Junior High. Officer Myers participated in a Car Seat Check-Up event sponsored by the Gov. 's Traffic Safety Bureau in Red Oak, IA. The evented last three hours and more than 25 persons were contacted. Off Singleman provided a I,~ hour tour to 15 sixteen year- olds and discussed law enforcement as a career. Off Myers made a one hour presentation at Mercy Hospital to 20 couples at a pre-birthing class concerning child seats. Jul 29 Off. Singleman spoke to 10 persons for I hour at a Neighborhood Watch Follow-Up Meeting on Russell Dr. Jul 30 Off. Myers, Off. Gist and Gallo made a safety presentation at La Petite Academy pre-school. The met with 25 kids and discussed safety issues. Johnson County ' 1~ IOWA e~ X_, Jonathan Jordahl, Chair Charles D. Duffy Michael E. Lehman Sally Smtsman Carol Thompson BOARD OF SUPERVISORS Agenda Boardroom - 2nd Floor Johnson County Administration Building 913 South Dubuque Street Iowa City, Iowa 52240 August 26, 1999 FORMAL MEETING 1. Call to order 9:00 a.m. 2. Action re: claims 3. Action re: formal minutes of August 12tn 4. Action re: payroll authorizations Business from Chris Taliga, Restorationist for Iowa Valley Resource Conservation and Development re: grant for roadside vegetation inventory through Iowa Department of Transportation Living Roadway Trust Fund Program. discussion/action 6. Business from the County Auditor a) Action re: permits b) Action re: reports 1. County Sheriffs yearly report of fees collected for the 1998 - 1999 Fiscal Year. c) Other 913 SOUTH DUBUQUE STKEET, SUITE 201 · IOWA CITY, IOWA 52240-4207 · PHONE: (319) 356-6000 · FAX: (319) 354-4213 88/25/99 08:52:19 319-~54-4213 -> +~1~9565089 IOWa CITY CLERK Page 882 Agenda 8-26-99 Page 2 7. Business from the Assistant Planning and Zoning Administrator a) Discussion/action re: the following Platting application: Application S9935 of Peter Van Gerpen requesting preliminary and f'mal plat approval of Northwood Estates Part 2 (A Resubdivision of Lots 1 & 2 and Outlot A of Northwood Estates), a subdivision described as being located in the South ~ of Section 28; Township 80 North; Range 6 West of the 5th P.M. in Johnson County, Iowa (This is a 1 residential lot with 1 outlot, 6.02 acres, residential subdivision, located on the north side of Hensleigh Drive NE in the northwest quadrant of Hensleigh Drive and Dubuque Street NE intersection in Penn Twp. ). b) Discussion/action re: application SP18 site plan approval of Lynn Branchini for a showroom and storage facility on Lot 1 of Scott's Fourth Addition located in the SE ~A of the SW ~A of Section 20; Township 79 North; Range 6 West of the 5th P.M. m Johnson County, Iowa. This parcel is located at the intersection of Highway # 1 SW and Naples Avenue SW in West Lueas Twp. c) Discussion/action re: application SP19 site plan approval of Burdette and Julia Maas for a concrete contractors shop on Lot 2 of Seott's Fourth Addition located in the SE ¼ of the SW ¼ of Section 20; Township 79 North; Range 6 West of the 5th P.M. in Johnson County, Iowa. This parcel is located at the intersection of Highway # 1 SW and Naples Avenue SW in West Lucas Twp. d) Other 8. Business from the Planning and Zoning Administrator , a) d) Business from the County Attorney a) Other Final consideration of application Z9927 of Peg C_vriff'm. Final consideration of application Z9930 of Bernard and Phyllis Marak. Motion setting public hearing for Conditional Use Permit CU9903 for September 9, 1999 at 5:45 p.m. ~ ,~ Other 08/Z5/99 88:52:58 319-354-4Z13 -> +3193565009 I08~ CITV CLERH Pagg 083 Agenda 8-26-99 Page 3 10. Business from the Board of Supervisors 11. Adjourn to informal meeting a) Discussion/action re: FY00 contract for Juvenile Crime Prevention Children-at-Home. b) Discussion/action re: contract between the East Central Iowa Council of Governments 0iCICOG) and Johnson County for purchase of transit service. e) Discussion/action re: agreement between the East Central Iowa Council of Governments (ECICOG) and Johnson County for Transit Equipment Lease. d) Discussion/action re: 28E Agreement renewal between the City of University Heights and Johnson County for Transit Services. e) Discussion/action re: contract agreement between Systems Unlimited, Inc. and Johnson County S.E.A.T.S. for the provision of transportation services. f) Discussion/action re: agreement between the City of Coralville and Johnson County regarding lease of paratransit vehicles to be operated within the CiW of Coralville. g) Discussion/action re: agreement between the City of Iowa City and Johnson County regarding lease of paratransit vehicles to be operated within the City of Iowa City. h) Discussion/action re: agreement with Board of Trustees for the CoralviDe Public Library. i) Motion declaring certain county property as surplus and authorizing its sale at auction. j) Discussion/action re: appointments to the Mental Health/Developmental disabilities Planning Council. k) Discussion/action re: agreement with Teletron. 1) Discussion/action re: grant for voluntary acquisition of wi~ and ~od damaged properties in Johnson County, Iowa in accord~tl~the FEMA Hazard Mitigation Program. m) Other ,~C) :s " r~ a) Reports and inquiries from the County Attomey r~ b) Inquiries and reports from the public c) Reports and inquiries from the members of the Board of Supervisors d) Other 12. Adjournment Bureau Seeks Funding For Additional Staff CVB Director, Wendy Ford, formula in order to more decided on a $12,000 increase. made an appeal to the Coralville accurately budget the CVB's At this year's budget work City Council for the second funding and their remaining session, Ford again requested consecutive year for funds to add hotel tax revenue. They decided $200,000 - an amount which, if a full-time convention marketer. on a five-year funding hotel occupancy remains steady, Duties of the new position arrangement at $120,000 per might equal 20% of Coralville's would indude developing year, plus the payment of rent on hotel tax revenues. relationships with targeted the Visitors Information Center CVI3s across the state are ~ meeting planners, making Sales out of which the CVB operates. funded by hotel motel taxes. L ~! calls and bid presentations, and In June of 1998, the end of Iowa law says that 50% of the .' ~. providing limited administrative the five years, Ford asked for an taxes must be used for tourism- services to convention groups. increase in funding to $200,000 related endeavors, but the CoralviLle's funding of the equal to about 23% of interpretation of"tourism CVB comes from a portion of Coralville's hotel tax revenues. related" has never been clearly . '1 the hotel motel tax collected in The additional $80,000 would defined. Consequently, uses of ( the city. At the inception of the pay for a g-time conference hotel tax funds collected in Iowa bureau, dty councilors of both and convention marketing range from county fairground cities funded the bureau with program and the salary and improvements to road side 25% of the hotel motel tax benefits to pay a professional in beauti~cation and everything in 1~. revenues. In 1994, the city of that job. At the end of their between. o~ Coralville wanted to change that budgeting process, the council ~ TT ...... I .......... .~ xmxrf!,T'trkiq-l:21~ll~.T.~..~l~.C Due to a conflicting event. the agenda was not followed bz order until a quorum was present. informational items were reviewed before the quorum was established. MINUTES East Central Iowa Council of Governments Board Meeting June 24, 1999 - ECICOG Office 108 Third Street SE, Suite 300, Cedar Rapids, Iowa MEMBERS PRESENT Dell Hanson-Benton County Supervisor Tom Tjelmeland-Mayor of Ely Charles Montross-lowa County Supervisor Ann Hearn-Linn County Citizen Gary Edwards-lowa County Citizen Edward Brown-Mayor of Washington Rod Straub-lowa County Supervisor AI Willcutt-Wa.shington County Citizen Don Magdefrau-Benton County Citizen Lu Barron-Linn County Supervisor Dee Vanderhoef-lowa City City Council Henry Herwig-Coralville City Council Sally Stutsman-Johnson County Supervisor Dennis Hansen-Jones County Citizen Carol Casey-Johnson County Citizen Jim Houser-Linn County Supervisor MEMBERS ABSENT Paul Coyle- Vinton City Council Leo Cook-Jones County Supervisor Bob Stout- Washington County Supervisor Ole Munson-Cedar Rapids Commissioner David Cavey-Mayor of Olin ALTERNATES PRESENT - None OTHER'S PRESENT-None STAFF PRESENT Doug Elliott-Executive'Director Gina Peters-Administrative Assistant Angela Willjams-Housing Planner Marie De Vries-Solid Waste Planning Coordinator Mary Rump-Transportation Planner Chad Sands-Planner Tricia Heald-Housing Planner Jennifer Ryan-Planner 1.0 CALL TO ORDER The meeting was called to order by Chairperson, Dell Hanson. .1 Recognition of Alternates - None .2 Public Discussion - None 3.0 .1 AGENCY REPORTS Chairperson's Reoort - None .2 Board Members' Reports - None .3 Director's Report Elliott told the Board that Angela Wiiliams will celebrate her one year anniversary at ECICOG on Tuesday, June 22 and that Tricia Heald will celebrate her one year anniversary at ECICOG on June 29. Elliott also reported that the Community Development Planner position has been filled. On July 7, 1999, Dave Correia will start at ECICOG. Elliott announced that the application that was submitted to the Iowa Department of Economic Development on behalf of the purchasing task force was not funded. Elliott told the board that there was a chance to re-submit the application in July or August. Edwards asked if any comments were received regarding the application. Elliott told the board the comments that were received. (Tjelmeland joined the meeting at this time.) A quorum of the board was established at this time. 1.3 Approval of Agenda M/S/C (Hansen/Herwig) to approve the agenda. All ayes 2.0 ROUTINE MATTERS .1 Approval of Minutes (May 27, 1999) M/S/C (Vanderhoef/Stutsman) to approve the minutes as written. All ayes. .2 Preceding Month's Budget Reports/Balance Sheets (Magdefrau joined the meeting at this time.) Elliott gave an overview of the May financial statements. M/S/C (Tjelmeland/Brown) to receive and file the May financial statements for audit. All ayes. 3.4 Community Development Report Sands told the board of his wishes to attend an ADA conference in Colorado the first week in July. Any out-of-state travel in excess of $150 requires board approval. Sands handed out a cost breakdown for travel and lodging. (attached) Vanderhoef suggested allowing Sands to fly even though it will be more expensive. Discussion followed. It was decided to let Sands choose whether to drive or fly. (Casey joined the meeting at this time.) M/SIC (Stutsman/Vanderhoef) to approve a travel allowance up to $1,632.52 for Sands to attend the EDA conference in Colorado. All ayes. Sands told the board that the CEDS committee will be asked to formally adopt the EDA plan at their meeting following the board meeting. He will deliver the plan when he is in Colorado. 3.5 Housing Report E!liott told the board that Kivett-Berry was at a meeting with FEMA regarding additional regional flood assistance for repairs or acquisition/demolition. (Houser and Barron joined the meeting at this time.) Heald told the board that the home in Vinton that the board approved for purchase for the GRO program was not purchased. Upon further inspection, the property was deemed infeasible to rehabilitate. Casey asked if the $1,000 earnest money would be returned to ECICOG. Heald stated that it would not. (Hearn joined the meeting at this time.) Heald told the board that the Housing Preservation Grant submitted by ECICOG was funded. FIeald asked for approval to submit an LHAP pre-application for the GRO program that is due on July 6. M/S/C (Stutsman/Houser) to submit an LHAP pre-application for the GRO program. All ayes. 3.6 Transportation Report Rump told the board that transit contracts were ready to be signed for FY 2000. A presentation was given at the last meeting regarding changes to the contracts. Rump asked if the board had any questions or concerns regarding the contracts. There were no questions. M/S/C (Montross/Barron) to authorize the chair to sign the FY 2000 service and lease agreements with the transit proriders as well as the sub-contract agreements to make equipment available to DHS agencies to operate service. All ayes. 2 3.7 Solid Waste Report · Information included in the board packet. 4.0 COMMITFEE REPORTS .1 Executive Committee Edwards asked if the Personnel Committee could report at this time. He noted that the Personnel Committee had met on Monday and they bring a recommendation to the full board that the Executive Director receive a 3% increase of $1,588 for FY 2000. This will increase his salary to $54,500. M/S/C (Vanderhoef/Tjelmeland) to allow for a 3% increase ($1,588) for the Executive Director, for a total salary of $54,500 for FY 2000. All ayes. Edwards told the board that the committee had three main goals for the next year. The goals are to prepare a new evaluation form for the Executive Director, review the agency's Personnel Policy, and to do a salary comparison for all staff positions. The Personnel Committee will meet next on September 13 at 10:00 a.m. Edwards, on behalf of the board, congratulated Elliott on his five year anniversary at ECICOG which will take place on July 5, 1999. Hanson asked that all staff members stand and announce their years of service to ECICOG. .2 Markets Identification Vanderhoef gave an overview of the committee's discussion from last month's meeting. .3 Brand Identity Committee Sands gave an overview of the committee's discussion from last month's meeting. .4 Development/Training Committee E!liott gave an overview of the committee's discussion from last month's meeting. .5 Position for Future Committee Rump gave an overview of the committee's discussion from last month's meeting. .6 Ad Hoc Committee Reports - None 5.0 IOWA INTERGOVERNMENTAL REVIEW SYSTEM M/S/C (Hansen/Brown) to approve all Intergovernmental Reviews with favorable review. All ayes. 6.0 OLD BUSINESS .1 Approval of Expenditures M/S/C (Barron/Houser) to approve payment of expenditures. All ayes. 7.0 NEW BUSINESS In past years, the Executive Committee has met in July in lieu of the full board to conduct agency business. Elliott asked if the board would like to do that again this year. M/S/C (Brown/Stutsman) to allow the Executive Committee to meet in July in lieu of the full board to conduct agency business for the month of July. All ayes. 8.0 NEXT MEETING: August 26, 1999 Carol Casey, Secretary/Treasurer Date June 24, 1999 * Cost Breakdown * Economic Development Administration (EDA) Annual Conference -July 6, 7, 8, 9, 1999 Driving Flying (out on 7/5, back on 7/9) Lodging 4 nights @ $89/night 7 nights @ $89/night 2 nights @ $50/night ltotel taxes @ 10.4 % Sub-total lodging $356 $356 $100 - $47.24 $37.02 $503.24 $393.02 Travel Round-trip mileage: 2,000 @ $.31 Parking @ $15/day Airfare into Breckenridge Airfare into Denver Car rental @ $44/day Sub-total driving Sub-total airfare into Breckenridge Sub-total airfare into Denver $620 - $75 $75* - $1,052 - $982 $220* $695 $1,052 $1,277 Food Agency reimbursement rate/day: $37.50 Sub-total food $262.50 $187.50 Total Cost of Conference Driving Flying into Breckenridge Flying into Denver * Flying into Denver $1,460.74 $1,632.52 $1,857.52 Flying (out on 7/3, back on 7/9) $623 $64.79 $647.79 $105' $842 $772 $308* $842 $1,185 $262.50 $1,752.29 $2,095.29 Least expensive: Driving 08-27-99 IPll EAST CENTRAL IOWA EMPLOYMENT and TRAINING CONSORTIUM July 29, 1999 MINUTES LOCAL ELECTED OFFICIALS PRESENT: Lee Clancey Lumir Dostal Henry Herwig Jim Houser Ole Munson Bob Stout Sally Stutsman Dale Todd Dee Vanderhoef Mayor, City of Cedar Rapids Unn County Board of Supervisors Council Member, City of Coralville Unn County Board of Supervisors Council Member. City of Cedar Rapids Washington County Board of Supervisors Johnson County Board of Supervisors Council Member, City of Cedar Rapids Council Member, City of Iowa City OTHERS PRESENT: Robert L. Ballantyne Darryl Borcherding Becki Lynch Madlyn Mclnroy Mark Moore Bonnie A. Pisadk Steve Rackis Kelly Taylor Title IIA Administrative Entity Staff Kirkwood Community College Kirkwood Community College Iowa Workforce Development Iowa Workforce Development Title IIA Administrative Entity Staff Kirkwood Community College/iowa Workforce Development Iowa Workforce Development Lumir Dostal, chair of the East Central Iowa Employment and Training Consortium, called the meeting to order at 11:40 a.m. APPROVE AGENDA Bob Stout made a motion to approve of the agenda as presented. Ole Munson seconded the motion and it passed. APPROVE MINUTES Ole Munson made a motion to approve of the minutes. Henry Herwig seconded the motion and it was passed. R ECOG N IZE VISITORS The following visitors were recognized: Darryl Borcherding, Kirkwood Community College; Becki Lynch, Kirkwood Community College; 'Marilyn Mclnroy, Iowa Workforce Development; Mark Moore, Iowa Workforce Development; Steve Rackis, Kirkwood Community College/Iowa Workforce Development; and Kelly Taylor, Iowa Workforce Development. COMMUNICATIONS Iowa Department of Human Services Memo (June 25. 1999)--PROMISE JOBS SDR Results and Component Activity Reports Bob Ballantyne informed the Local Elected Officials that the spreadsheets in the handout contained statewide performance measurements for the Promise Jobs Program. Examples of the types of information tracked by the state include: how long individuals are in employment; the types of jobs in which individuals are employed; and the amount of earnings credited against FIP payouts. Participation rates for both the Promise Jobs Program as a whole as well as for the Unemployed Parent Program are tracked per area against state targets. Service Delivery Region (SDR) Ten is doing very well. Regarding the participation rate of all families involved in the Promise Jobs Program, the state target is 35% and for April, 1999 SDR Ten's actual participation rate was 62.2%. Regarding the participation rate for Unemployed Parent (i.e. two parent) households, the state target is 65% and for April, 1999 SDR Ten's actual participation rate was 67.6%. OLD BUSINESS 1. Audit Kelly Taylor, Iowa Workforce Development (IWD) Department was introduced. Mr. Taylor acts as the liaison between local areas and IWD in fiscal matters involving the JTPA and other workforce development programs. He was invited to the meeting in order to address IWD's perspective regarding the $14,298.50 audit exception for the "JTPA FY 1997 Summer Youth Funds". Three letters were distributed. First, a July 22, 1999 letter from Lumir Dostal to Deb Dessert, Chief Financial Officer, Iowa Workforce Development. In this letter Lumir stated that the LEOs would consider this matter at their next meeting (i.e. July meeting) and that from the LEOs' perspective the $14,298.50 "constituted an immaterial variance and ought to have been waived". Second, a letter proposed by Becki Lynch, Kirkwood Community College, for consideration by the LEOs was distributed. This proposed letter was addressed to Rich Running, Director, Iowa Workforce Development and would have been sent out under Lumir Dostal's signature. The second to the last paragraph in this proposed letter contained the following line: "If, after all means have been taken to waive these dollars, the Department decides that the funds are still due, the local elected officials realize the responsibility for the dollars will return to 2 Region 10." Third, a revision to this letter by Lumir Dostal was distributed. Lumir explained that in his revision the line mentioned in the previous letter (i.e. "If, after all means have been taken to waive these dollars, the Department decides that the funds are still due, the local elected officials realize the responsibility for the dollars will return to Region 10.") had been removed. Becki Lynch, Kirkwood Community College, asked and received permission to address the Local Elected Officials (LEOs). She spoke as a representative of the fiscal agent role which Kirkwood Community College is currently fulfilling for the Consortium's JTPA grants and for other workforce development grants. She spoke to the future of partnerships which will be needed under the emerging Workforce Investment Act (WIA). Becki stated that she had sought and was granted permission to speak with IWD representatives about approaching the Department of Labor in seeking a waiver for the $14,298.50. Apparently the above referenced line in Becki's proposed letter was the result of a specific request made by IWD state staff. Kelly Taylor, IWD, stated that he is only required to keep documentation for five years. Therefore, any documentation which he might have had, especially source documentation, regarding this time frame (1988 to 1992) is no longer available. Kelly stated that he had monitored fiscal contracts on behaff of the state during this time frame and would have issued written monitoring reports. Kelly stated that he still monitors fiscal contracts on behalf of the state. He mentioned that he thought it might be a possible scenario that expenditures were incurred by the Consortium and that if these expenditures were not reported then theoretically the Consortium could have been put in a position of requesting less funds than were necessary to cover expenditures. However, Kelly stated that all he has to go on is that the Consortium's closeout report to IWD for the summer program and it was "short" by $14,298.50. Kelly stated that the last contract to be closed out was the summer youth contract in which approximately $157,000 was paid to the Consortium by IWD and the Consortium reported expenditures of approximately $130,000 which meant that approximately $14,000 was "due back" to IWD. Kelly further stated that this year end .report, as well as the grant closeout reports from 1988 to 1992 period are all closed. To not repay the $14,298.50 to IWD would mean that the state's closeout reports to the Department of Labor will be $14,298.50 "short" as well. Bob Ballantyne informed the LEOs that the in the 1988 to 1992 time frame the Consortium had entered into a contractual agreement via the Department of Labor with the Manpower Demonstration Research Corporation (MDRC). MDRC conducted a double blind random sample study for the purpose of determining the effectiveness of the intervention of JTPA programming in the lives of clients who were randomly selected to receive JTPA services versus some clients who were randomly selected to not receive JTPA services. The Consortium received payments, according to an agreed upon threshold 3 schedule, for participating in this study. MDRC made the payments directly to the Consortium as administrative money and it could be spent for JTPA Title I! activity. Funds were spent on allowable costs incurred by the Consortium but not reported. Bob also reminded the LEOs that no major violations, either fiscal or programmatic, had been detected by auditors during the time frame of the past ten to twelve years. Discussion followed. It was brought up that in the transition from the Balance of State CETA Program to the locally operated JTPA Program, similar situations needing a waiver from the Department of Labor had occurred within the state of Iowa (i.e. Des Moines, Waterloo and Balance of State CETA Program). Henry Herwig made a motion to authorize Consortium Chair, Lumir Dostal, to sign and send the letter dated July 30 and marked "Revision" (this letter did not include the following sentence: "If, after all means have been taken to waive these dollars, the Department decides that the funds am still due, the local elected officials realize the responsibility for the dollars will return to Region 10.") and to also include copies 'of the Consortium's audits for the past ten years along with this letter. Jim Houser seconded the motion. The motion was passed. Handout ~ was a bill for $14,918.74 from the Office of the Auditor of State for audit services performed for the year ended June 30, 1998. Sally Stutsman made a motion to approve of payment of this bill. Dee Vanderhoef seconded the motion and it passed. Discussion took place as to whether or not the Consortium would need to again be audited separately or could the Consortium be a part of the audit of its Administrative Entity, Kirkwood Community College? The opinion seems to be divided based upon whom is asked in IWD or in the Office of the Auditor of the State. Could the current contract with the Office of the Auditor of the State be extended or could a sole source contract be issued? Answers to these questions need to be worked out. Bob Ballantyne was charged with investigating this matter. 2. Workforce Investment Act Information regarding the Workforce Investment Act (WIA) Implementation Time Line (Handout #4) was deferred to Mark Moore and Marilyn Mclnroy. Mark Moore stated that the Chief Elected Officials 28-E Agreement needed to be completed by August 15, 1999. Two meetings held over Kirkwcod's telelink system had been held to date with small attendance at both meetings. The purpose of the meetings was to create a convenient forum in which all involved, especially legal staff and county attorneys, could discuss the Chief Elected Officials 28-E Agreement. This new 28-E Agreement is a part of the necessary 4 "i dotting" and "t crossing" involved with the implementation of the WIA legislation. It was suggested that the official name(s) of the federal legislation referenced in this 28-E Agreement be used in the actual agreement. It appears that for this transition year two 28-E Agreements will exist side-by- side. First, the existing 28-E Agreement which forms the East Central Iowa Employment and Training Consortium and which was reworked last year to include Cedar County as a part of the Consortium. Second, the yet to be established Chief Elected Officials 28-E Agreement for implementation of Workforce Investment Act activities. The history of the formation of the East Central Iowa Employment and Training Consortium (ECIETC) was covered. Votes on the Consortium Board were historically distributed based upon population size increments of 25,000. Discussion took place regarding interest by the City of Marion to participate in the formation of the new Chief Elected Officials 28-E Agreement. Historically, Johnson County granted two of its three seats on the Consortium to the City of Iowa City and to the City of Coralville. If the City of Marion is interested and it is agreeable with all to have them participate in the Chief Elected Officials 28-E Agreement, then the decision will nccd to be made as to which entity, the City of Cedar Rapids or Ijnn County, will grant the City of Marion one of their votes. According to the legislation, the City of Marion does not have enough population size (50,000 or more) to be able to participate in the new 28-E Agreement in its own right. It was stressed that the liability issue per vote be included in the presentation to the City of Marion so that Marion officials clearly understand this would go along with their participation. General consensus was to conditionally accept the Chief Elected Officials 28-E Agreement pending review of county attorneys and/or other appropriate legal staff employed by each governmental unit. b. CSP Designation By January 1, 2000 the Chief Elected Officials and the Regional Workforce Investment Board will need to select a Coordinating Service Provider. Currently, Iowa's workforce legislation convened Coordinating Service Providers across the state during the past two years. Kirkwood Community College, Iowa Workforce Development and the East Central Iowa Employment and Training Consortium form the core of Service Delivery Region Ten's Coordinating Service provider. Under the Workforce Investment Act, three or more entities can be appointed as a Coordinating Service Provider which can also be translated as a one stop operator. Appointment of a Coordinating Service Provider could be the result of a bidding process through a Request for Proposal if so desired by the Chief Elected Officials and the Regional Workforce Investment Board or it does not have to be bid. 5 WIB Replacements Youth Council Nominees The Local Elected Officials will need to fill vacant RWIB positions and appointment a local Youth Advisory Council. Discussion on the number of nominees needed per position and the appointment process took place. Steve Rackis handed out the current membership on Region Ten's Regional Workforce Investment Board as well as the names of and statistics of nominees to the Regional Workforce Investment Board. Bob Ballantyne commented that he had some names of nominees to add as well. Henry Herwig made a motion to submit Regional Workforce Investment Board nominations, along with Appointment Resumes, to the governor. Sally Stutsman seconded the motion. The motion was passed. Local Youth Advisory Councils need to be appointed by September 3, 1999. The Workforce Investment Act will begin July 1, 2000. Last year the RAB (formerly called the Regional Advisory Board but now called the Regional Workforce Investment Board) conducted a regional workforce development needs assessment which became the backbone for SDR Ten's Customer Service Plan. The Regional Workforce Investment Board (RWIB) will need to conduct another needs assessment regarding seven major areas by November 1 of this year. These seven areas are: 1. Workforce Development Needs of Employers 2. Workforce Development Needs of Job Seekers 3. Workforce Development Needs of Workers 4. Workforce Development Needs of Youth 5. Support Service Needs of Customers 6. Accessibility of Services in Each County 7. Other Workforce Investment Issues Job Training Partnership Act a. New Budget Handout #5 contained the budget for the upcoming, and last, year for the Job Training Partnership Act (JTPA) Program. Bob Ballantyne reported that the total amount of funding available for the Title IIA Adult, Title IIC Youth and Title 5A Older Worker programs is essentially the same as the amounts received last year. Carry-over amounts into this new fiscal year are utilized on a "first in/ first out" basis. Bob commented that we will operate these programs until we are told to do otherwise. 6 3. Promise Jobs a. New Budget Handout #7 was the budget for the Consortium's half of the Promise Jobs Program. The budget for this year contained no significant changes from last year. Bob Ballantyne informed members that the Promise Jobs budgets are determined by an area's overall Family Investment Program caseload size. Service Delivery Region Ten has between 2,000 and 3,000 Family Investment Program, or FIP, cases with approximately 1,400 of those cases active at any one time. Many cases go on and off depending upon earnings from their employment in any given month. Bob Ballantyne explained that the Consortium's haft of the PJ budget is then combined with Iowa Workforce Developmenrs haft of the budget and a total budget for the region is then submitted to the state. Iowa Workforce Development Promise Jobs staff generally focus on the delivery of employment activities within the Promise Jobs Program, and Promise Jobs staff employed by the Consortium generally handle the "more developmental end" involving educational opportunities and training opportunities. Unlike the caseload cap of twenty families per a Family Development Specialist employed by Four Oaks, the average caseload size per Promise Jobs line staff worker is between 150 clients to 200 clients. b. Update 1. Life Skills Life Skills intervention is provided by staff members from both Promise Jobs agencies (IWD and the Consortium). These classes are an important developmental aspect of the Promise Jobs program. The classes deliver information on "life skills" such as: co-dependency; coping skills; budgeting; legal issues and housing; health; parenting children; nutrition etco, SDR Ten received a budget increase for the delivery of Life Skills from approximately $40,000 last year to $85,409 for this fiscal year. 2. Mentoring Bob Ballantyne reminded the LEOs that the Promise Jobs Volunteer Mentor Coordinator had been hired and that she was "on board" recruiting both volunteer mentors and Promise Jobs participants who wished to be paired with a mentor. The Mentoring Grant did not commence until late last year so no volunteer matches were able to be developed in that short amount of time. Handout #9 was the budget for SDR Ten's Volunteer Mentor program. It, too, had received an increase. 7 4. Welfare to Work Update Bob Ballantyne informed the LEOs that the Welfare to Work legislation had been reauthorized. Tight eligibility criteria, coupled with this being a volunteer program, has resulted in not nearly so many enrolled in this program nationwide as had been first anticipated by Congress. Indications are that if appropriations are authorized then the Welfare to Work Program will be funded at the same level for this upcoming year as it had received last year. Since this is a substantial amount of federal taxpayer dollars, they must be utilized both effectively and prudently. This program requires a local match of these federal funds. 5. Strategic Workforce Development Fund a. Budget b. Programming Options Bob Ballantyne reminded the LEOs that a proposal had been written last year for a federal Chamber of Commerce grant. The proposal was submitted by the Cedar Rapids Chamber, Kirkwood Community College and Priority One. It was not selected for funding. Concepts in this proposal included moving a substantial number of at-risk youth and adults into the workplace resulting in unsubsidized employment leading to self-sufficiency. While at the same time helping small and medium sized businesses meet employment needs and provide the necessary resources to help them maintain a competitive edge-- thus grow and expand. Bob Ballantyne asked the LEOs to consider taking the concepts from this proposal and apply them by using monies from the Strategic Workforce Development Fund. Promotional materials for workforce development programs could be developed. Business liaison functions with local chambers of commerce could be worked out. A local match would be involved. To be discussed further. NEW BUSINESS A. National Association of Counties (NACo) 2000 Membership Dues--S432.00 Lee Clancey made a motion to pay the NACo 2000 membership dues of $432.00. Ole Munson seconded the motion and it was passed. B. Sealed Bid Sale of old furniture Bob Ballantyne explained that ten sets of used furniture had been placed in storage when the Consortium moved from 1201 Sixth Street to the Kirkwood 8 Resource Center. Bob reported that staff had used what could be used for the Welfare to Work program and he was now seeking permission to advertise and conduct a sealed bid sale of this furniture. Jim Houser made a motion to approve of advertising for and conducting a sealed bid sale of the Consortium's used furniture. Sally Stutsman seconded the motion and it was passed. The meeting adjourned at 12:40 p.m. 9 Johnson County IIOWA $~ Jonathan Jordahl jjordahl~co.johnson.ia.us www. pobox. com/~j ohnson_county Thursday, August 26, 1999 BOARD OF SUPERVISORS 08-27-99 IP12 J~, AUG 2 7 1999 2 CITY MANAGERS OFFICE ANNOUNCEMENT AND INVITATION! Coun.ty-wide Trails Plannin~ Meetin~ - SEE the results of our work to date! Tuesday, August 31st, 1999 6 0'clock PM Johnson County Administration Building - Board Room (Second Floor) Consultant Tom Dunbar (entirely funded through a grant from the Iowa Department of Transportation) will be here to give us a synthesis of our work in establishing a vision of an interconnected system of trails, establishing both recreational and alternative transportation opportunities for citizens of and visitors to Johnson County. 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 354-4213 As this re. port 8oes to .print, three staff members are been8 treated for cancer. Ruby Miller Sara Broom seth Daly Their couraZle has been an ins.piratton and we wish them the best. FY1999 ANNUAL REPORT TABLE OF CONTENTS PAGE INTRODUCTION AND REPORT FROM THE DIRECTOR .............................................................1 SECTION I - REPORTS LIBRARY BOARD OF TRUSTEES ANNUAL REPORT TO THE CITY COUNCIL .....................................................................................................5 DEPARTMENTAL ANNUAL REPORTS Public Services Children's Services - Circulation Services - Community and Audiovisual Services - Information Services - Support Services Building Services - Collection Development - Systems - Development Office - Business Office - Personnel and Staff Development - Technical Services - Debb Green .....................................7 Heidi Lauritzen ...............................11 Kara Logsden ................................15 Maeve Clark ...................................19 Ed Arensdorr ..................................23 Susan Craig ...................................25 Elizabeth Nichols ...........................27 Larry Eckholt ..................................31 Martha Lubaroff .............................35 Elizabeth Nichols ...........................39 Barbara Black ................................43 FY1999 ANNUAL REPORT SECTION II - APPENDICES STATISTICAL SUMMARIES TABLE OF CONTENTS PAGE 2 PAGE IOWA CITY PUBLIC LIBRARY FACT SHEET ..................................................................47 MATERIALS ADDED AND COLLECTION GROWTH - FY99 ........................................... 49 PERSONNEL RESOURCES, FY95-99 .............................................................................51 LIBRARY SERVICES, FY99 COMPARED TO FY98 ........................................................53 CIRCULATION BY TYPE AND FORMAT, FY99 ...............................................................59 TURNOVER RATE: CIRCULATION DIVIDED BY HOLDINGS, FY95-99 ....................... 61 CARDHOLDERS BY PLACE OF RESIDENCE, JULY, 1999 ............................................63 GROUPS USING MEETING ROOMS IN FY99 ................................................................65 FINANCIAL REPORTS RECEIPTS AND EXPENDITURES BY FUND, FY99 ........................................................67 EXPENDITURES FOR LIBRARY MATERIALS, FY95-FY99 ............................................ 69 FUND RAISING SUMMARY, FY85, FY99 ........................................................................71 LIBRARY INCOME FROM FUND RAISING, FY85, FY99 ................................................72 STAFF ROSTER, JUNE, 1999 ................................................................................................73 CONTINUING EDUCATION, FY99 .........................................................................................75 FY99 ANNUAL REPORT TO THE STATE LIBRARY COMMISSION .................................... 77 DIRECTOR'S ANNUAL REPORT Looking back on the year that began July 1, 1998, I am awed by the amount of change that took place within our organization. A new integrated online library system was installed necessitating planning for migration of data, massive retraining of almost every staff member and volunteer, and policy/procedure changes at a level that can only be described as scary. That alone would have been a job well done, but we also replaced our old phone system (which required retraining ALL staff!), hired three new department heads, opened an ICN room, took the case for an expanded library facility to the voters, moved half the collection, adopted a new strategic plan, struggled with Y2K and Internet issues, sunk the Titanic with 540 donors on board, introduced remote return of library materials and hosted the Governor as he signed an historic measure establishing state aid to public libraries. WOW. NEW AUTOMATED SYSTEM & TECHNOLOGY CHANGES Department reports eloquently detail the amount of work and wide sweeping changes required as a computer system initially installed in 1979 was totally replaced with new hardware, software and wiring. Since 1979 we have seen many upgrades and enhancements to our automated systems, but nothing of the magnitude of our new Innovative Interfaces Incorporated (111) system. We skipped several generations of upgrades and jumped right to state of the art with a web-based library catalog and circulation system and other easy to use, powerful, graphical subsystems. When all bills are paid total costs will be over $600,000, but the investment will be paid back in staff efficiency and a long list of improved customer service features. A $60,000 grant from the Carver Foundation helped fund the system and another grant from the Gates Foundation assisted with the replacement and upgrade of the workstations in our reference area where commercial databases are accessed allowing for inclusion of Windows and Web based products as well as the library catalog and internet. Another state of the art improvement this year was a new phone system. Voice mail features allow callers to leave personal messages rather than require a staff person to create a written note. An initial menu quickly delivers callers to their destination saving both the callers and staff time. Phone calls are up 40% this year, an indication that people are finding the new system easy to use and appreciate its features. FACILITY At the end of last year the City Council had decided to include both capital and operating costs for a proposed multi-use facility that incorporated an expanded library with a Community Events Center as part of a sales tax proposal. In November the ballot language was set by Council and a voting date set for March 30, 1999. After voters rejected the sales tax by a large margin the Library Board commissioned a professional survey to measure attitudes about library expansion among Iowa City voters. The results showed low support for both the sales tax as a funding mechanism and for the Community Events Center facility, but strong support for a larger library. Seventy-five percent rated the Iowa City Public Library as one of the best or above average, 74% said the Library is very or faidy important to them and their family, and 59% strongly or mostly support expanding the Library. In response to questions about location, 64% preferred the Library to be downtown. The Library Board has held two open houses to provide information about space needs and offer tours and plans to meet with Council in August to discuss developing a new building proposal funded through property taxes. In the meantime, condition of the building and space for essential functions continues to deteriorate. There is simply no space left in the Children's Room and adding two computer workstations and replacing an 18 year old service desk necessitated moving almost all of the smaller collections. In total, about half of the Library's collections were moved to accommodate growth. "People" space is at a premium for both staff and the public as aisles become narrower, seating is lost, and staff share work space. The Hear Me Read component of the Summer Reading Program was dropped this year because the seating space for volunteers to listen to beginning readers practice their skills was lost to shelving. To accept state funding for installation of an ICN room, the project had to be done this year. PATV was asked to relocate and we remodeled their space to create a meeting room that could function as an ICN room, a computer training lab, or a classroom style meeting room. This space was critical to successful training of our staff for the new online system and is now getting many reservations for use as an ICN room. Local funding paid for the remodeling, the equipment for the room itself and furniture, state money was used to bring fiber optic cable to the building and the equipment necessary for translating the signals both incoming and outgoing. No remodeling was done in the garage, but the functions changed dramatically to accommodate our new service of remote returns for library materials. By November, when two remote book drops began business, the Friends Committee had moved the used book sale out of the garage into rented space and the gift sorting area was redesigned to make room for checking in returned materials. Other than not enough space for almost everything, several building components continue on the "critical" list. The much patched and now both ugly and threadbare carpeting probably can't hold together much longer. The HVAC system grows more temperamental every year. Whether summer or winter there are people someplace uncomfortably hot and others uncomfortably cold because trying to achieve a perfect temperature in one place results in unbalance elsewhere. When the weather is extreme, the only change is that people are more consistently uncomfortable for the same reason! Parking is an issue, as it has been. We have tried to step up "patrolling" the drop off spots in front more regularly to reinforce the fifteen minute limit--one staff member even followed several people who parked their car and then walked to a restaurant to sit down for supper, and appealed to them to come and move their vehicle. On street parking is more available with the general decrease in number of drivers coming to downtown Iowa City and the surface lot across from the Library is very popular and convenient. Vadous ideas about offering free parking at all times for library users have been and will continue to be discussed. LOOKING AHEAD Even in this very busy year we managed to focus some of our attention on the future as well as the present. Our most ambitious undertaking was working through a strategic planning process and writing a plan that will take effect beginning July, 2000. A committee of nine community members, four Board members, four Library staff and the City Planning Director worked with a facilitator in May and June. They wrote a vision statement for the Library, revised the current mission statement, and recommended five goals. The group was articulate and thoughtful. They shared ideas and concems and spoke passionately about the role the Library should play in the community. The Library Board will receive their recommendations in July. Another long-term positive development this year was the governor's signature on a bill that established the first ever-direct state aid to public libraries in Iowa. Approved at $700,000 statewide we are expecting a check for about $15,000 in FY00. The governor has promised to increase funding over the next three years to reach a goal of $3,000,000 annually. Many staff members, and local legislators have worked over the last four years since the proposal was originally developed to make this funding a reality. It is a great accomplishment, made sweeter by the fact that Governor Viisack chose to sign this legislation in our facility (practical folks would say he came to Iowa City because the bill also provided multi-millions of dollars in funding for the state's educational system, but I say he came to a public library to highlight this modest, but histodc recognition of the role public libraries play in our educational system). Libraries across the country are struggling with the impact of the Internet and we are not exempt. Our internal debates about how many terminals, how to enforce time limits, how to assure access to commercial databases to which we subscribe, how to balance in house use with remote use from our web site, and how to best educate users and families regarding the multitude of resources available will continue. Solutions that worked last year are no longer appropriate and I expect decisions we made this year will be revisited in the near future. The Internet is driving cultural changes that are not controllable. There is an often quoted story that describes the dangers of something that reduces the need for human interaction, takes time away from other (more important) things, and increases risks to children who use it--of course the punch line is that this description was made of the telephone a hundred years ago. We cannot control the Internet, but we must continue to serve the role we always have--free access to the information people want and need in the most suitable format. THANKS What we accomplish rests on the shoulders of the staff and volunteers of the Library and in a more abstract way on the donors and taxpayers who provide our funding and the community who supports us. This annual report tells the story of a year of incredible hard work, positive change, new services, and a few disappointments. I cannot single out any staff person for special thanks because they all deserve it--it was an extraordinary year for teamwork and productivity. I do want to express my admiration for and say thank you to the Library Board. This group of nine volunteers gave an extraordinary amount of time and responded to challenge after challenge with intelligence and integrity. I don't expect to ever work for a better group. Susan Craig, (Thankful) Library Director Governor Viisack signs education appropriations bill that includes funding for Enrich Iowa in Meeting Room A, May 25th. Also pictured (left to right): Shannon Smith, State Librarian; David Skorton, University of Iowa Vice-President for Research; Robert Dvorsky, State Senator; Christie Viisack, First Lady. Section I '- Reports BOARD OF LIBRARY TRUSTEES GENERAL RESPONSIBILITIES The Board of Trustees of the Public Library is a semi-autonomous body of nine persons empowered by state law and city ordinance to act as the governing body of the library. The Board's specific list of legal responsibilities includes: determining the goals and objectives of the Library in order to plan and carry out library services; determining and adopting written policies to govern all aspects of the operation of the Library; preparing an annual budget and having exclusive control of all monies appropriated by the City Council and the Johnson County Board of Supervisors or given to the library through gifts, bequests, contracts, grants or awards; employing a competent staff to administer its policies and carry out its programs. The Board is also an arm of City Government with members appointed by the City Council and its principal operating funds approved by the City Council. The Board therefore seeks at all times to work in harmony with City policies in all areas that do not conflict with its statutory powers. ACCOMPLISHMENTS IN FISCAL YEAR 1999 1. Continued efforts to expand the library facility by meeting with City Council, working for a sales tax, analyzing the failed sales tax vote, asking City Council to hold 64 1A until expansion plans are firm, and holding public forums. 2. Offered two remote book drop sites for return of library materials. Board members worked at each location to promote the new service. 3. Appointed a Strategic Planning Committee, including three Board members. 4. Supported state-wide efforts which resulted in passage of legislation providing direct state aid to public libraries in Iowa. 5. Reviewed policies related to use of the Internet and Meeting Rooms. Also reviewed the policies for Collection Development, Conduct in the Library, Unattended Children, Programming, The Library Channel, Circulation and Hours of Service. 6. Approved new two-year AFSCME labor contract. 7. Responded to suggestions regarding operations of branch libraries with information about operating costs and potential effects on central library. 9. Opened new ICN Room to public use. Participated in training sessions via the ICN. 10. Supported technology changes of new automated system and increased access to multimedia and internet. 11. Encouraged Friends Foundation in their efforts to establish a book store. 12. Opened the Library on Sundays all year. 6 PLANS FOR FISCAL YEAR 2000 1. Work with City Council and community to secure a site for library expansion, design a project, and provide funding. 2. Adopt new Strategic Plan. 3. Explore ways to improve parking for library users. 4. Encourage development of Library web page. 5. Monitor national and local issues related to internet access in public libraries. Educate the community, particularly families with children, on use of the World Wide Web. 6. Review orientation process for new Board members. 7. Review process for director evaluation. 8. Support changeover from contract cleaning to library maintenance staff. 9. Assist the Friends Foundation with their fundraising campaign. 10. Review library policies as needed. 11. Participate in continuing education for library trustees. 12. Monitor use and capabilities of new library automated system and electronic information kiosk. BOARD MEMBERS K. Jesse Singerman, President Winston Barclay Linda Dellsperger Stephen Greenleaf Mark Martin Mary McMurray Lisa Parker Anne Spencer Jim Swaim Department Annual Reports Public Services CHILDREN'S SERVICES ANNUAL REPORT HIGHLIGHTS New CR reference & reader advisory desk. Multimedia/Intemet computer service begins for children. Rearrangement and new shelving for seven collections. CR staff seen "roving"...and more! STAFF AND TRAINING This year's theme for our area was that David Bowie song from the 70's called "CH-CH-CH-CH- CHANG-ES." Nowhere was this more true than with staff. When Georgia Heald left, we postponed filling her position until after the 1998 summer reading program. In September, Shalar Brown was promoted to half-time Library Assistant III to supervise the Youth Volunteer program. In late October, Sara Glenn was hired for Shalar's former position shared between TS and CR Departments. We are thrilled to have them both with us! From January through March, Shalar was on maternity leave. Nancy Holland celebrated her twentieth anniversary and Shalar, five years, as Iowa City employees. Mary O'Malley returned in 1999 as summer reading program aide (while continuing to work for the Circulation Department.) Julie Jones, Julia Venzke, and Ardis Sillick were hired as substitute librarians. Patrick Finney was our library school practicum student in the fall. Children's staff were involved in many committees, both within and out of the Library. Craig chaired an OPAC group charged with determining the design of our Innovative Interfaces catalog for public use. He and Debb were involved in other system planning groups as well. Migration to a new automation system received major focus and involved extensive staff training plus public instruction time for all CR folks. They helped with ongoing Library committees such as safety, public relations, staff association, volunteer recognition, intellectual freedom, and collection development. Kathy, Sara, and Debb helped with the new strategic planning process. Staff also worked in community groups involved with the Iowa Arts Festival, Downtown Holiday Kickoff, Streetscape Playground Replacement, Winter Carnival, and Public Art Advisory Committee's Fountain Dedication. Training was focused more on internal projects and public instruction efforts. CR staff did attend the Festival of Books For Young People, ILA Fall Conference, KidsFirst Conference, Heartland Author Festival, and regional library sponsored workshops. During FY99, each children's librarian was asked to give a regional library workshop - a recognition of the professional expertise that they bring to their work at ICPL. FACILITY AND COLLECTIONS For CR, the "ch-ch-ch-ch-chang-es" seen in this area were just downright awesome. FY99 saw a new, relocated children's reference desk, addition of as much shelving as possible, major collection shifts, and even a rearrangement of the original children's book artwork on the Children's Room walls. The audiovisual viewing and listening area was changed to make space for two Multimedia/Intemet computer stations funded by a Gates Foundation grant. Now kids (up through sixth grade) and their families can try out quality children's multimedia and staff selected Internet links via the KidsPage of ICPL's web site. The service began in November and demand dudng busy summer months keeps the CR staff hopping. Our latest CR addition, a large freshwater fish tank on loan for the summer has been such hit with children that we may find ourselves in "hot water' when it is time to return to its rightful owner! Collection shifts were made to maximize existing shelving capacity and new shelving was added wherever CR wall space would permit. The children's audiovisual collection is now dispersed throughout the Children's Room rather than located near the viewing and listening stations. Collections which were moved include children's reference, music cassette, story time kit, parent/teacher, Caldecott award, and picture book paperback. The children's multimedia collection was separated from adult multimedia titles and then moved into Children's Room (from the first floor browsing area.) Circulation trends were down for both children's and adult materials over FY98 levels, so having more shelf space for items returned was fortuitous and necessary. Children's selectors worked on plans for children's nonfiction and audio/book kits this year. They participated in Off The Shelf programs, interviewed one children's author, and arranged for broadcast permission for an ICN book talk program for The Library Channel. Three presentations on the best new children's books were made by staff to community groups and professional conferences. A large replacement project was completed for high use picture books - over 800 items were examined for withdrawal or replacement. Youth and teen volunteers continued a cover cleaning project for ICPL's large picture book collection. INFORMATION AND CUSTOMER SERVICE PROGRAMMING Changes in this area focused on how we provide information and excellent customer service. Automation changes were profound and the staff did an amazing job of learning the new system and teaching it to patrons in the most effective and supportive way possible. There are now three III web- based computer catalogs for CR's patrons to use and they have proven to be easy to use and less intimidating than the old character-based catalogs (particularly for children who have difficulty with spelling and typing.) Children and families also have better access to information resources via the World Wide Web and the Library's KidsPage which can be used at stations in-house and from home. Children's staff worked with Information staff on catalog instruction classes and also gave several talks to parents about multimedia, KidsPage links, and Internet safety concerns. The creation of a new children's reference desk was a highlight for both the staff and public. It is now possible for two people to work at the public service desk during busy times because there are two computer stations and telephones. The desk is the right height for young patrons, immediately visible to anyone who enters the Children's Room, and staff have an excellent sight line so they can supervise public use and activities. Moving the CR service desk also made it possible to create a more efficient public catalog area which had been over-crowded and hard to use. We are all pleased with the new arrangement and appreciate having work stations that can accommodate different ergonomic needs and work styles. Reference questions, like building use and other output measures, were down some from FY98~ The decline was approximately 6% - CR staff answered 15,843 questions. One of the most interesting reference activities in FY99 was the "roving" schedules which CR and Info staff were asked to work during implementation of the new computer system. Our staff really enjoyed "roving" on the first and second floors to answer questions and help patrons of all ages! PROGRAMMING Staff planned 456 children's programs and tours for 19,803 people in FY99 (program numbers continued to rise while attendance figures were lower.) Story time, tour, and outreach program attendance were down while special program attendance was up. Contributing factors include fewer people downtown, more children's programming available elsewhere and a great economy. Last summers "new mall fever' did affect some children's programs and the annual Family Library Camp Out was canceled for the first time ever. Changes in CR staff also affected the numbers and types of programs given during the first half of the year. Outreach programs with large audiences (decreased due to changes beyond Library control. Dial-A-Story received 6,583 calls this year. Staff planned many attractive programs for a variety of ages and interests. Chess play days, disabilities awareness puppet shows, a concert story time from Hancher, holiday cookie decorating, and kids book discussion lunches are just a few examples of programs designed to appeal to families and school-age children. Both Puppet Festivals were a success. Annual summer reading programs included "Rock 'N Read At the Library" in 1998 and 'q'reasure Your Library" in 1999. The "Hear Me Read" program was canceled after eighteen years due to lack of sufficient seating space in the Children's Room. Children's Day had a major change of location when the 1999 Iowa Arts Festival was moved to Iowa Avenue and the UI Pentacrest. Our traditional children's arts activities and kickoff for the summer program was held on the grass lawn and we all enjoyed it immensely! We thank Mary Sue Coleman and the University of Iowa for granting permission for use of this lovely, cool and green site. PUBLICATIONS AND DISPLAYS CR displays included puppets, nutrition, pirate treasure, rocks, geography, beanie babies, and collecting miniatures. There were no book displays due to lack of space. Library displays were provided for the 4C's Early Childhood Conference. Children's publications developed included: Children's Choice, Newbery and Caldecott Awards, Summer Reading, Best Children's Books of 1998, Lifetimes: Books For and About Native American Children, Moving, Divorce, and three Story Time Starters. CONCLUSION It was a great year filled with challenges, solutions, and hard work. Children's Services saw many changes - in staff, rearranged collections, service desk location, different automation system, new computer stations for kids, and even a Children's Day that really "moved" us all. "Ch-ch-ch-ch- chang-es?" No problem - that's just what keeps us "rockin' and rollin' all year long!" Debb P. Green Children's Services Coordinator Children's Services: (Front row from left) Deanne Wortman, Shalar Brown, Craig Johnson, Nancy Holland. (Back row from left) Debb Green, Katherine Habley, Sara Glenn. 11 CIRCULATION DEPARTMENT HIGHLIGHTS New Circulation Software from Innovative Interfaces, Inc. New Automated Services: Telephone Renewals and Checkout Receipts New Telephone System Remote Book Drops Installed Multiple Shifts of Materials INNOVATIVE INTERFACES, INC. The library's conversion to the Innovative Interfaces, Inc. (111) automation system brought not one, but two circulation modules to the department. At the time of installation, the III graphical interface product, Millennium Circulation ("Milcirc") was still in beta testing. ICPL agreed to become an early implementor of Milcirc, which meant the circulation staff needed to learn two new ways of doing all circulation functions: the established, character-based software, and the new graphical software. Prior to training on the new software, all existing procedures, policies and parameters were reviewed and translated for migration to the Innovative system. A committee of Mary Estle-Smith, Ron Prosser, Robin Beery and Heidi Lauritzen undertook this review task. At the Llbrary's closing on April 19, all circulation activity ceased, and our circulation data was sent to III. They converted the data to their format, and by late afternoon the next day, 57,528 patron records, 49,146 circulation transactions, 120,271 fines, and 1,091 holds had been transferred. Hal Penick in Systems deserves much credit for creating the migration scripts that successfully translated the circulation information from the old system to the new. Innovative's circulation software allows us to offer new services to patrons and to do circulation activities more efficiently which speeds up the checkout line. Milcirc shows all patron information on one screen, enabling the staff to proactively share information with patrons about holds awaiting pickup and materials that have just become overdue. We now can renew items for patrons even though the item is not present because the information is retrievable with a single mouse click. Patrons can their own circulation data, including checked out materials, holds and fines, in the online catalog in the library or via the library's homepage on the World Wide Wb. Patrons may renew their own materials and cancel their holds online. Receipt printers that provide a list of checked out materials with due dates proved to be the most controversial new service. The receipt replaces the date stamp in books and the date due cards we placed in audiovisual items. Some patrons miss the due date information in each item, and have been vocal in their disapproval; other patrons are enthusiastic about the added value of the receipt. A compromise decision was made to continue placing date due slips in items so that patrons can write in the due date themselves if they wish. Finally, the new system enables us to offer automated telephone renewals. With a touch tone phone, patrons can now call the library 24 hours per day and renew items at their convenience. For those preferring the human touch, the Circulation staff still are available to do phone renewals in person and to handle calls from patrons with unusual circumstances. NEW PHONE SYSTEM The library's new phone system was installed in December, featuring an automated menu to direct incoming calls and voice mail for the library staff. Circulation staff members Terri Byers, Deb Wyjack and Heidi Lauritzen worked with the Business Office to review responses to the Request for 12 Proposals, attend vendor demonstrations and oversee the installation of the new system from Digital Communications*McLeod USA. Switchboard activity, handled by the Circulation staff during the hours we are open, decreased significantly as callers could direct their own calls to Information and other departments, or choose the extension of the individuals to whom they wished to speak. REMOTE BOOK DROPS Perhaps the most popular new Circulation service this year is the addition of remote drops for books and audiovisual materials on the east and west sides of Iowa City. The drops represent increased, convenient access for patrons to return their library materials. They were installed in November, with the generous donation of space from the 1 st Avenue Hy-Vee Food Store and the University of Iowa Community Credit Union on Mormon Trek. The remote drops experienced immediate acceptance by library patrons, and average about 300 returns per day. New checkin procedures were set up to handle the daily influx of large amounts of materials delivered by the Building Services staff. Circulation staff members Mary Estle-Smith and Deb Wyjack contributed to the set-up and procedures for this new service. SHELVING SHIFTS Circulation Pages carried out a major book shift in the adult nonfiction stacks on the second floor. The shift equalized distribution of materials as parts of the nonfiction collection have waxed and waned; it added shelving height for the oversized books that predominate in the 700 classification numbers; and it allowed for the removal of a section of shelving that was needed for new public access catalog terminals. In this effort, roughly 70,000 books were moved. Smaller shifts of materials occurred as juvenile multimedia were moved into the Children's Room, and adult multimedia were moved to the second floor. More shelving space also was given to nonfiction audio and to movies. In the Children's Room, music cassettes, reference materials, and the Parent/Teacher collections all were shifted for improved access. PAY FOR PRINT The Circulation Department was selected as the logical place to sell the new pay for print cards used at photocopiers and for computer printouts. All staff received training on the equipment that revalues cards, and Ron Prosser developed the accounting procedures for this new service. OTHER CIRCULATION ACTIVITIES Participation in SILO, the State Library of Iowa's interlibrary loan service, continued. ICPL added nonfiction audio cassettes to the types of materials we loan to other libraries, and the circulation period was made uniform with that of other libraries in the state. The Circulation Policy was reviewed by the Circulation staff, and the suggested updates were approved by the Board of Trustees at their May meeting. The changes eliminated some procedural issues and added definitions. The practice of associating remote access to electronic subscription information resources with ownership of a valid library card was introduced. Two Circulation staff members assisted in the development of ICPL's new five-year plan. Heidi Lauritzen was one of four library staff members who joined the community group that wrote a vision statement for the library, and reviewed its mission and goals. Romona Murrell and Lauritzen represented the Circulation Department on the staff committee that finalized strategies and objectives for the plan. 13 COMINGS AND GOINGS The Circulation Department staff were challenged with unrelenting change this year: new circulation software, a new phone system, new services such as the remote book drops and pay for print, and a new Circulation Services Coordinator who had to be trained and coached through the changes already in progress. The Circulation staff met these challenges with energy, creativity, resiliency and, most of the time, with a sense of humor. It is a privilege to work with them. Arrivals Departures Heidi Atkins Hayley Barker Scott Blickhan Michael Bolgren Erica Fering Angle Flaherty Bill Friedman Demadus George Sam Holifield Heidi Lauritzen Ben Mack Allison McCracken Dave Moore Conor Murphy Kit Murray Mary O'Malley Jeff Shannon Tyler Steward Sarah Tyrell Victoria Vallejos Wendy Weidlein Ashley Wilson Rebecca Woodhouse Shannon Black Rick Davis Sarah Davis Angela Diciolla Robert Duncan Angie Flaherty Demarius George Molly Leefers Jennifer Marshall Duncan Allison McCracken Joseph Mizelle Jane Monson Conor Murphy Sharim Rainwater Jeremy Smith Sarah Tyrell Sarah Uthoff Kelsie Whitten Heidi Lauritzen Circulation Services Coordinator 14 Circulation Services: (Seated from left) Beth Daly, Bonnie Larsen-Dooley. (Second row from left) Mary Estle-Smith, James Armbrust, Deb Wyjack, Valeria Schnor, Terri Byers, Victoria Vallejos. (Back row from left) Susan Craig, Ben Mack, Dave Moore, Ron Prosser, Robin Beery, Romona Murrell, Heidi Lauritzen, Larry Parks. 15 COMMUNITY AND AUDIOVISUAL SERVICES ANNUAL REPORT HIGHLIGHTS Library Opens ICN Interactive Classroom New Digital Still Camera and Digital Video Camera with Wireless Microphone Christy Viisack and Tim Dwight tape PSAs promoting ICPL New Meeting Room Furniture and New Stage with Steps and a Ramp AUDIO VISUAL SERVICES AND THE LIBRARY CHANNEL The highlight of Audio Visual Services was planning for and building Meeting Room D, an Iowa Communications Network interactive classroom located in the former PATV studio area. The classroom also serves as a training center with thirteen laptop computers, an instructor's computer, and LCD projection monitor. The classroom was heavily used during the testing and staff training for the III conversion in the spring. In addition, Meeting Room D was used for 36 classes to train patrons to use the new III catalog as well as 8 World Wide Web classes. The feedback from staff and patrons has been very positive and everyone agrees that Meeting Room D is very functional as an ICN classroom and training center. A digital still camera was purchased to take pictures for The Library Channel productions, Deputy pages, Library Web Site, and library archives. This is a welcome addition to our equipment inventory and will greatly enhance our ability to include still pictures in various productions. A digital video camera and complementary wireless microphones and battery were also purchased. The digital video camera has made a remarkable difference in the quality of video productions and the flexibility of where videotaping can take place. There were other FY99 highlights. The Library Channel schedule was reprogrammed in April to increase the quantity and variety of programs shown. Coincidentally The Press-Citizen also began to list Access Channel programming, making The Library Channel schedule more readily accessible to the public. An updated ICPL Library Tour with Susan Craig was taped and produced in February as well as a number of PSAs to promote the Library and its services. Two special individuals donated their time to create PSAs for the Library. Christy Viisack, first lady of Iowa, videotaped a PSA promoting ICPL and its wide variety of services. In April, Tim Dwight, a member of the Atlanta Falcons football team and former City High student taped two PSAs - one promoting the Library and the other inviting individuals to the Library's open house in May. In FY00 we look forward to enhancing services to patrons by automating equipment booking reservations and meeting room reservations. Patrons will be able to view the availability of equipment and meeting rooms and make online reservations, with some mediation by ICPL staff. Also in FY00, we will continue to meet with Government Channel staff regarding cooperative ventures between our local access television channels. Any changes that are made will be carefully considered to ensure that the overall mission and goals of The Library Channel are maintained. OUTREACH AND SERVICES FOR SPECIAL NEEDS USERS Deposit collections, located in fourteen sites in the community, were surveyed to determine use and suggestions for improvement. From the surveys, specific goals, collection policies, and collection purposes will be established for each site in FY00. The deposit collections, located in nursing homes and other residential facilities where users find it difficult or impossible to come to the Library, are primarily developed from materials donated to the Library. Donations cannot completely cover the wide vadety of needs in the Outreach sites. Fortunately, some funding is available to augment these collections. In addition, the Friends Committee provided funding to purchase items for Homework Centers at Pheasant Ridge, Broadway, and Domestic Violence Intervention Project. Material lists will be compiled and items purchased in FY00. The Library's agreement with the Johnson County Sheriff's Department to provide services to inmates at the Jail was reviewed and revised and services continued to grow in FY99. The number of inmates borrowing materials rose by over 7.4% to 1,203; however, the number of materials loaned decreased by 6% to 2,959 items. Jean Hagen coordinated a meeting between all jail services providers to discuss better coordination of services. The meeting was very productive and participants are eager to meet on an annual basis. PROGRAMS AND TOURS The highlight of programs and tours this year was "Poetry in Motion" - a month-long series of programs, displays, and activities celebrating National Poetry Month. Highlights include a reading of the poem 'q'he Bridge Close to My Home" by Paulene Aspel and separate children and adult poetry writing workshops held during the month of April. Poetry from the workshops literally hit the streets of Iowa City during May and June when each workshop participant had the opportunity to display their original poetry on Iowa City Transit busses. The kickoff for this event was at the Library's open house in May when an Iowa City Transit bus parked on the Pedestrian Mall outside of the Library. All poems were displayed on the bus and many library patrons and passers-by enjoyed stepping into the bus and reading the poems. Poetry month activities were so enthusiastically received that we will plan expanded activities for Poetry Month 2000. The ongoing, popular Community Reading Month Booktalk Lunch programs, offered in partnership with Hills Bank and Trust Company, were once again a huge success. Hills Bank also sponsored a spring event in April entitled "People Who Change Lives." The Library co-sponsored 16 adult programs on a wide variety of topics. Most programs were cablecast live, and later edited to provide new programs for The Library Channel. In addition, CAVS staff led many of the 46 tours of the building. MEETING ROOMS AND DISPLAYS The Library unveiled new meeting room chairs and tables in the early months of 1999. This was a welcome addition as old, worn out furniture was finally retired. Meeting room use decreased slightly this year; however, the meeting rooms remain in high demand. Neady 24,000 people attended 862 meetings in the Library's four meeting rooms. We anticipate that Meeting Room D will help alleviate some of the demand for meeting room space. There were 54 displays throughout the year. Displays in the Library are provided to stimulate and to educate. Highlights of displays include the First Annual Irving Weber Day, Poetry in Motion (National Poetry Month), and the First Intellectual Freedom Festival High School Art Contest. In addition, the City Council made a special request that proposed Transit route changes be displayed in the Library to provide access to a wider audience. The Library was able to accommodate this request over a two-month period, reinforcing its role as a recognized central community information center. Displays were also presented to promote specific collection areas. Collections displayed included handicrafts and hobbies, personal improvement, jazz, the 1950's, poetry and personal finance. STAFF Barb Black accepted the Technical Services Coordinator position in August 1998. She successfully ran both Technical Services and Community and Audio Visual Services until Kara Logsden joined 17 the CAVS department as Coordinator in December 1998. After two years of service, Library Aide II, Elizabeth Roberts, graduated from the University of Iowa and accepted a position with Hy-Vee. Elizabeth's successor, Liz Rolfsmeier, joined the CAVS department in December. CAVS staff continued to participate in many interdepartmental and inter-city committees and organizations, including the Inservice Day Committee, Public Relations Committee, Safety Committee, Intellectual Freedom Festival, Volunteer Recognition Committee, Technology Committee, Staff Council, Irving Weber Day Planning, Community Television Group, and ICN Region 10 Regional Telecommunications Council. In addition, staff attended numerous continuing education workshops and enrichment activities, including Microsoft Office training, Skills for Managers. Chadie Koenigsaecker celebrated 10 years of permanent employment at ICPL and was recognized for his years of service at the Staff Inservice Day in December. Kara Logsden presented "Consumer Health Information Services at the Point of Need" at the Friends of the National Library of Medicine conference in Washington, DC in April. Her presentation drew librarians from consumer health libraries across the country as well as representatives from the National Cancer Institute and National Library of Medicine. The Community and Audiovisual Services Department is proud of the exemplary services provided to Iowa City Public Library patrons. We take pride in our accomplishments and look forward to another productive year. Kara Logsden Community and Audiovisual Services Coordinator Community and Audiovisual Services: (Seated from left) Liz Rolfsmeier, Sara Brown. (Second row from left) Kara Logsden, Jean Hagen. (Third row from left) Charlie Koenigsaeker, Beth Fisher, Todd Leach. 19 INFORMATION SERVICES ANNUAL REPORT HIGHLIGHTS Added full Internet access to seven REFNET stations Provided roving staff and served as instructors for Innopac, the new web based on-line integrated library catalog Upgraded to Proquest, a web based magazine and newspaper index and full-text database, from General Reference Center Added Britannica Online to REFNET Increased resources available on REFNET with the installation of more powerful Gates' Grant workstations and Microsoft products THE CHALLENGE OF THE INTERNET This year, perhaps more than any other year, has brought challenges and rewards to Information Services. The ever increasing role the Internet plays in the provision of information requires time not only for training staff and users, but writing and reviewing policies, selecting web sites for the Library's home page, ensudng access to equipment and resources for the public while still providing traditional reference services. Access to the Internet was increased for the public by the upgrade of seven REFNET machines to Gates' Grant workstations. Information Services staff participated in review of the Internet policy where a decision was made to continue to offer full Internet access in the World Wide Web Corral and to provide it on the new Gates' Grant workstations in the Childrens Room and at REFNET. The use of the workstations increased markedly, as did the discussion among staff on how to ensure that the public would be able to use reference resources as well as e-mail and chat room capabilities the new machines provided. The jury is still out on whether the Library has found the solution to this complex challenge of providing information access or an answer to the more fundamental question of defining what is information and how to measure its use. TECHNOLOGY Gates' Foundation funding allowed for an upgrade of seven of eight workstations at REFNET and full Internet access for users. Innopac, the web based integrated on-line system, was the other major technological advance. One REFNET station remains in its original iteration as the Information staff works with Systems staff to identify suitable replacements for the resources currently stored on the server. A welcome addition this year was printers, pay-for-print at the WWW Corral, and REFNET and our very own at the desk. The addition of printers allowed the library to reduce copiers from three to two. The ICN Room or Meeting Room D, shared by all departments and the public, was equipped with 13 laptop computers and a projecting unit and has allowed for much more efficient training for Information staff. MATERIALS Materials, as has been the trend in the past several years, moved into more on-line access and web based products than ever before with budget allocations gradually shifting from print to more on-line costs each year. 2O Britannica Online, a marvelous web based version of Encyclopedia Britannica, was added to REFNET as a generous gift of the Friends/Foundation. Proquest, a much larger and more powerful web based magazine and newspaper index and full-text database, replaced General Reference Center at REFNET. Staff has tried several other web based reference products, Books-in-Print Plus and Reference USA, (American Business Disc), in hopes that the CD-ROM product could be replaced. The products are not yet as good as staff would like, but continue to be improved and will probably be added in the next year. The Gates' Foundation products, Encarta Encyclopedia, ExpediaTrip Planner and ExpediaStreets were added to REFNET. With an upgrade of workstations at the Information Desk, web based versions of SILO, the State Library's interlibrary loan database and FirstSearch, the 80 plus databases offered through a contract with the State Library, were made available to staff. REFNET continued to show a decrease in use but with the new products added and the increased Intemet access, use of the workstations should show a large increase next year. The kiosk received over 40,000 hits in its first year at the Sycamore Mall. Print materials were still being purchased and remain an integral part of the collection. Standing orders were reviewed this year, with some titles dropped and others added. SERVICES A primary Library focus of service this year was the introduction of Innopac, the new on-line integrated library catalog. Information Services staff served on committees to prepare the catalog for public access and to plan for training staff as well as the public. Extra staff was scheduled the first two and one-half weeks after the debut of the catalog to serve as roving librarians, ready to answer questions about the new catalog or general reference questions. The roving librarians were Children's, CAVS staff and the Circulation Coordinator as well as Information staff. This group also served as the instructors for 36 classes offered to the public. Both the roving and the teaching were positive experiences for staff. The number of questions answered by Information Services decreased 4.9% this year, after a drop last year of 4.6%. The largest drop, 8.2 % came in telephone questions with a decrease of 3.6 % in in-person questions. Community questions, a small portion of questions answered, increased by 14.5%. Staff again attributes the decrease in questions answered to the increased availability of the Internet to users at their homes, places of work and at the library. Information staff completed a FirstSearch self guided test. Several staff members attending continuing education opportunities at the Iowa Library Association annual meeting and all staff members took part in training presented by the Bibliographic Center for Research on finding medical or governmental resources on the WWW as well as training offered during In-service Day. Staff members participated in selection and training for the new telephone system. The new telephone system allowed Information to directly answer the phone, with the calls not answered because of an in-house patron or another call to be routed to the switchboard. The system is being fine-tuned for the length of time a patron has to wait before talking to someone or being reminded that someone will indeed assist them if they just stay on the line. Staff will explore using the answering machine function of the phone in the coming year. Classes on how to use the library were offered again, but the interest in these classes has decreased in the past years. Plans for next year call for a revision of the class with perhaps more emphasis on the Internet or incorporating some of the class into the existing WWW classes currently offered. Twenty-two classes on how to use the WWW were taught with 97 people receiving instruction. 21 VITA, the Volunteer Income Assistance program was again offered by the generous volunteers from Beta Alpha Psi. And the Library lobby was again open until 12 midnight on April 15 for those last minute tax fliers. 124,290 tax forms were distributed, an increase of 1% from last year, quite a feat when considering that tax forms, both state and federal, are now available on the WWW. The use of SILO, the State Library's on-line interlibrary loan database, increased with 18% more items requested and 15% more requests filled. More and more users requested microfilm than in the past as FirstSearch more easily allows staff to identify and locate libraries willing to lend these materials. PERSONNEL Two new substitute librarians joined the staff this year, Julie Jones and Ardis Sillick. There was more tum over than in the past in the Information Pages staff. Fewer pages staying in the job more than a year and the higher wages offered at other places of employment have made it a challenge to keep a full page staff. Several Information pages resigned, Robbie Uthoff, left for an internship in Cedar Rapids, Jaye Conner to take a librarian position in Council Bluffs, Anne Gregory moved, Andrew Merritt returned to school, Andy Neely took a full-time job and Kathy Hendemon left to fill a temporary vacancy in Technical Services. New Information pages hired this year were Tom Comerford, Amy Culberg, Rachel Easley, Ryan Greenlaw, Barbare Jordan, Natasha Kahn, Rina Russell, and Ryan Sehr. Christine Tiffany, Julia Seidler, Rachel Frank and Rachel Gladhart stayed less than one year. Maeve Clark Information Services Coordinator I Information Services: (Front row from left) Kim Faux, Todd Brown, Maeve Clark, Stevie Andrew, Irene Patil.(Back row from left) Linda Dyer, Susan Craig, John Hiett, Beth Fisher. Department Annual Reports Support Services 23 BUILDING SERVICES ANNUAL REPORT HIGHLIGHTS Bookdrop responsibilities added Former PATV space remodeled & Book store added Preparation for new automated system Case made for Library staff to do cleaning MAINTENANCE SERVICES AND PROJECTS During FY99 the Maintenance Department provided "the usual" support for Library building cleaning, safety and security as well as support for various events and services. There were also many special projects that were done or coordinated through the department. Custom modifications had to be made to the old catalog terminal furniture to accommodate the computer units that were part of the new automated system. Also related to the new system were many moves of equipment and necessary rewiring projects. Dividers were made for compact disc drawers and many shelves and shelving units were moved around to best utilize the space we have, new signs installed and new homes found for displaced furniture. New homes could not be found for everything and between new furniture for the meeting rooms, and many pieces of obsolete equipment the garage was often a storage area for items to be removed from inventory and then move out of the building either to other City departments or for resale or donation. The largest building project was remodeling the former PATV area into the new Iowa Communications Network classroom, an equipment room, and a first floor computer room/staff work area. This involved assembly of many pieces of new furniture, construction of a wall, installing a ceiling tile system with lights, working out appropriate heating and cooling, and installing the specialized equipment that was part of the new facility. A smaller, but much appreciated, building project was installation of heat-reflective solar film in the "greenhouse" area of the Children's Room. Fans were mounted on the wall in several places where they were needed and many small carpet repairs done. A new bookstore, The Book End, operated by the Friends Committee opened in September and the maintenance staff did many things to help them get their rented space ready, including general cleanup and repairs as well as painting and installation of carpet and blinds. Shelving from the library garage was cleaned, taken apart, moved and reassembled. A display unit weighing 500 pounds and only one half inch narrower than the doorframe was delivered as well as a desk and various other pieces of furniture. Because the building is not handicapped accessible, a portable wooden ramp was constructed to allow wheelchair users access to the store. Staff continues to do some ongoing maintenance and cleaning at the store. Another "out of building" experience began in November with the coordination and installation of two remote bookdrop bins and two remote AV materials bins located at the Hy-Vee on First Avenue and the University of Iowa Community Credit Union on Mormon Trek Blvd. The bins were delivered and installed by the Iowa City Streets Department. Procedures for daily pickups were set, staff trained and pickups are done daily, with a few problems mostly due to locks freezing in bad weather. Twice weekly maintenance of the Kiosk at the Sycamore Mall has been coordinated with bookdrop trips. The dreaded Y2K was felt in the Maintenance department when we tried to determine if our building systems were compliant. Most questions were resolved by the end of June. Only one piece of equipment, the Honeywell Energy Management System has remaining questions. Room had to be made for a personal computer and printer in the maintenance area. In February a log book was placed by the back door to record the setting and disarming of the alarm system. This has cut down dramatically the number of false alarms - and their expense. We also have a new alarm monitoring company, one that gives us the opportunity to cancel an inadvertent false alarm call, saving us police response expense. STAFF Dudng FY99 the Maintenance Department staff schedule had the Building Manager at forty hours per week, an assistant working two hours Monday-Friday before public opening, and an assistant working two and a half hours late weekday afternoons (four hours on Thursday for outreach deliveries and other errands). In November, a third assistant was hired fifteen hours a week whose main responsibility is emptying the remote book and AV drops at two locations on the east and west side of town. The three assistants each work every third weekend, to do the remote drops and some general work. Three volunteers worked 224 hours to recycle gift and discarded materials not needed for our collection or by the bookstore. A ten hour per week HACAP worker was employed from July thru Dec. ONGOING CONCERNS Contract cleaner performance was unsatisfactory and a plan was submitted as part of the budget process to move to our own staff taking over those tasks. The budget was approved and one full time and two part time people will start by September 1. Other issues of concern are the Y2K compliance, not enough space in staff or public areas, inadequate storage, worn carpet, some gradual masonry deterioration, inadequate HVAC response and control, and worn furnishings. STATUS Although the building is too small and worn it is in general good repair and operating efficiently. Ed Arensdorf, Building Manager Building Services: (Seated from left) Jim Moxley, Ed Arensdorf. (Standing from left) Mike Green, Lysa Moore. 25 COLLECTION DEVELOPMENT ANNUAL REPORT HIGHLIGHTS Struggle to find room New automation system brings many changes Small decline in circulation MUSICAL CHAIRS Dudng the past year over half of the library collections were moved--some only slightly, others much further. Some of the moves were necessitated by new locations for computers in the Children's Room and on the Second Floor, others were just desperation measures to find shelving for items where carts of things waiting to be shelved were almost permanent fixtures because there was no space to put items on the shelves. Although not too dramatic, every nonfiction book shelved on the second floor was moved and both sides shifted, using space throughout the largest collection in the library, to accommodate losing several sections to new catalog terminals and inserting nonfiction audio into the middle aisle. The former nonfiction audio shelves now hold adult multimedia and NEW nonfiction audio and video. Movies benefited from the move of multimedia and, although now spread out on three different walls, all movies in the building can be shelved in the allocated space. The Children's Room moved almost every "small" collection they have. Parent/Teacher and Reference swapped places when the location of the service desk changed. The AV area took on a whole new look with the addition of two public access computers and the music cassettes and multimedia ended up on new shelving across from the story hour room where some of the original art had to be taken down and some paperbacks and Caldecott books relocated. Two final changes remain to be completed before the summer ends--adding to the nonfiction video shelving and totally reconfiguring the compact disc collection to make use of bottom drawers. PROMOTION AND PERFORMANCE Production of Off the Shelf completed its second season and its thirtieth episode. Displays in the Children's Room have been curtailed due to lack of space, but they promote items by face out shelving whenever possible. Adult selectors continue to provide materials for both Library and other organizations displays (pet materials to coincide with a display by the Johnson County Humane Society for instance). Debb Green spoke to three differant groups about picture books and contributed a regular column to the Children's Museum newsletter. Other selectors contributed regularly to the library newsletter. Lists made it big with the American Film Institute's 100 best list which prompted competing claims and showcased the breadth of the library's collection. As a celebration of fifteen years of purchasing pieces from local artists to circulate as part of the art to go collection, a reception for artists and three-day exhibition of all of the original art pieces was very popular. Perhaps the most widely promoted and available titles were electronic ones. A collection of Microsoft titles came with a grant from the Gates Foundation and were available at various public workstations. In addition, the Encyclopedia Britannica Online and replacement for our magazine and newspaper database, Proquest, were available within the library and through our website to all Iowa City and rural county cardholders. Electronic access will be an increasing format for us to provide. As our users request and use electronic materials off site we must work with vendors to license products at reasonable rates and then restrict remote access to authorized users only. This is being done by use of library card numbers. This issue promises to be one that both vendors and libraries will struggle with in the coming years. Other issues include choice of titles, cost and how to count use of these products. The tried and true "check-ouF doesn't work as a measure of use any more. The old-fashioned checkouts were down slightly at the end of the year-- less than 1%. Due to the change in automated systems we do not have statistics by type and format for the last quarter so it has been difficult to analyze circulation trends this year, but the drop in circulation is most obvious in print adult nonfiction. Adult materials are down more than children's and print is down while nonprint is up. There are many factors affecting this decrease-popularity of the internet and the strong economy are affecting circulation trends across the state and the country--in most cases more dramatically than here in Iowa City. Fewer people are visiting downtown Iowa City with the close of some major retailers in the last year--parking revenues have dropped 15-20%. Given these factors we are definitely holding our own. In the midst of a slight overall decrease, use of some collections is growing. Multimedia, the newest format, continues to grow in use, as does large print (our population truly is aging!). In the adult collections, mysteries, movies, fiction on tape, and compact discs all showed increases. Children's collections saw increased circulation of fiction, readers, nonfiction and parent/teacher materials. Children's video and music circulation also rose slightly. NEW SYSTEM Not being able to track circulation by category the last quarter was only one of several major impacts collection development felt as the changeover to a new automated library system was made. Selectors were asked to complete weeding projects and spend their money early. With the new system a favorite guide to use--date due stamps in the books disappeared, most format limits were changed or dropped, and every report has changed. One of the major challenges in the coming year will be fully utilizing the capabilities of the new system to improve knowledge about collection use and guide decision-making. Susan Craig, Collection Manager 27 SYSTEMS SECTION ANNUAL REPORT HIGHLIGHTS Completed Year 2000 systems audit, upgraded equipment and prepared contingency plan Introduced new automated library system Enhanced library's web site Accepted Gates Library Foundation and Roy J. Carver Charitable Foundation grants to improve technology Installed TracCard pay-for-print Staff efforts appreciated YEAR 2000 PREPARATIONS The library has been staving off the Year 2000 (Y2K) bug for several years by making sure that all new equipment and software will work properly come January 1,2000. During the summer of 1998 Entre Information Systems, Hiawatha, Iowa, conducted a Y2K readiness audit of all ICPL computer hardware and software and completed "bios" upgrades as needed on library computers. Entre's report confirmed internal analysis that a new network operating system and several new servers were needed in order to move forward into the new millennium. A "Network Analysis and Design" plan was prepared by Entre using funds available from a Roy J. Carver Charitable Trust grant and was adopted for implementation early in FY00. The installation of the library's new integrated library system ensures that the library's most critical network is Y2K compliant. One reason for changing systems at this time is because the version of the Geac library system used by the library was not Y2K compliant. A contingency plan was prepared just in case a problem inside or beyond the walls of the library causes a major Y2K failure. At this time the library expects to complete all Y2K hardware and network upgrades by September 30, 1999. NEW AUTOMATED LIBRARY SYSTEM IS INSTALLED April 22, 1999 marked a new era for ICPL with the public introduction of the Innovative Interfaces, Inc. online public access catalog (OPAC) and circulation system. Cataloging and materials order and receipt functions were also converted to the Innovative System during the spring of 1999. This was a major undertaking that required months of planning, and a lengthy implementation and training schedule for staff. Among the challenges successfully handled by ICPL and Innovative staff, was the transfer of live transaction data so that patron records, including items currently checked out, holds and fines, would work seamlessly between the old and new systems. Guiding much of this behind-the-scenes work were three special teams who devoted hours to developing the way the online catalog would be indexed and how it would appear on screen to the public. Ironically, the easiest part of the whole process was introducing the new features to the public, for the system is quite user-friendly. Staff were most grateful to the Library Board, and to our very understanding users, that we were able to close the library on April 20 and 21 in order to swap out dumb terminals for PCs at public catalog stations and at the circulation desk, to exchange computers in the Information (Refnet) area for more powerful and multi-functional machines, and to provide a final opportunity for staff to check each component of the system for problems and to practice the new system features before its public unveiling. 28 There are many benefits to the new system for public and staff. The catalog is easier to use and provides more powerful search tools than the Geac system. The new catalog is web-based, so those familiar with World Wide Web searching seem to find this catalog particularly easy to navigate. There is also more that the user can do without staff intervention, such as renew library materials. It is easier to tell how many holds are already waiting for a particular title and whether a book has been returned so recently that it may still be in reshelving or on a cart. The search engine is "smart" enough to reverse author names for you, and search limiting and sorting options help to pinpoint what you need more precisely. Staff finds that there is so much more information available on the initial screen display, or one mouse click away, that patrons can be helped more effectively. Despite the wealth of information, the system is efficient and saves staff time in many respects. Total cost for the Innovative Interfaces, Inc. library system, related equipment, wiring, cabling and other network improvements was $620,000. ENHANCED LIBRARY WEBSITE Increasingly our patrons visit the library electronically. It is important that we provide a wide variety of information resources and information about the library, its programs and services from a handy and easy to remember website. We were able to license a simple web address: www.icpl.org. We hope users will bookmark that address and come often to ICPL online. To assist in the development and maintenance of the web site the library was able to him a half-time Web Assistant, Bob McBurney, when another job was reduced to half-time and some responsibilities were reallocated. Bob is well on the way to improving the look and feel of the website and making it a more interesting landing point on the World Wide Web for children and adults. The design is now more consistent from page to page and information is added (and removed when old) faster. The Associations File now appears on the library's own web site. We are working on many other projects which will improve the public's ability to communicate with the library online, and will bring additional web-based information resources to the public. GATES LIBRARY FOUNDATION AND ROY J. CARVER CHARITABLE TRUST GRANTS Two grant opportunities helped to fund the substantial automation improvements that were scheduled for FY99. The Roy J. Carver Charitable Trust provided a $60,000 grant to help the library to complete its automated library system installation. The Carver grant partially funded purchase of equipment that allows for transmission of more data, faster over the library's local area network. The grant paid for network consulting services in order to preepare the model for the library's upgraded network and paid to send the library's Network/Microcomputer Specialist to training classes to learn how to manage the new network effectively. The grant also purebased about 15 PCs and monitors to replace dumb terminals and provided for the printing of brochures to inform the public how to use the new catalog features. The Gates Library Foundation granted $27,100 in equipment and software to improve public access to online resources. The first portion of the project added two multimedia/web access PCs to the Children's Room so that kids can access the World Wide Web and a range of multimedia CD-ROM titles through equipment specifically intended for use by elementary and preschool children and their parents. This service began late in November 1998 and sees a steady stream of use, especially after school and on weekends. The two PCs logged at least 1,378 uses in the first seven months. 29 Several other PCs were purchased with Gates funds and earmarked to replace the aging Refnet workstations in the Information area. The "Refnet I1" information workstations provide access to the Wodd Wide Web (intended for short information look-up sessions), and a variety of Web-based and CD-ROM-based reference products, including Proquest full-text magazine index, Encyclopedia Britannica online, Encarta encyclopedia, Virtual Globe, Tdl} Planner and many others. Other useful information tools will be added to Refnet II as products are perfected for the network, and particularly for the Web environment. We are very appreciative of the resources provided by the Gates Library Foundation and the Roy J. Carver Charitable Trust. Without these generous grants the library would not have been as prepared to make such a large technological leap in one year. PAY-FOR-PRINT DEBIT CARD SYSTEM INSTALLED As the Library moved to the graphical Window and Web environments it became clear that the old tractor feed printers at public workstations would soon be a thing of the past. We also realized that the demand for printing would likely increase. To establish some cost-recovery for printing of the various resources available at ICPL in a way that is also convenient for the public, the Library contacted a number of debit card system providers and selected TracCard Systems of Dallas, Texas. Pay-for-print was first phased in at the copy machines and reader-printers in January 1999, then added to the Web Access Area and the Refnet II workstations in April. Printing from library catalog-only workstations is free. All pay-for-print copying is at $ol 0 per page. TracCards can be purchased for $2.50 at the Registration Desk or the Page Station, which allows an initial $2.00 of copying. Users can revalue their TracCards at a self-service unit near the Page Station. KUDOS FOR STAFF It would have been impossible to sustain the level of activity in the technology area this year without a fine Systems staff. The team spent countless extra hours preparing system parameters, converting files, installing equipment, taking classes in new software, developing a wide array of procedural changes, and producing training outlines, schedules and brochures while attending to the old routines throughout the transition period. While I want to particularly highlight the achievements of the core group of Systems staff, a large interdepartmental implementation team deserves a lot of credit for the way the new automated system developed. Hal Penick, Systems Librarian, deserves special credit for taking charge of the Innovative system implementation, assuring that the timetable was met and good technical decisions were made all along the way. He effectively coordinated the project between the four person Innovative installation team and the library's implementation group. Greg Kovaciny, Microcomputer Specialist, took charge of network and PC installations. Despite many technical difficulties the job was accomplished effectively. He was also responsible for the installation and maintenance of the Gates Library Foundation server and PCs for the multimedia/web workstations in the Children's Room and Refnet II, and shared with Hal Penick the setup responsibilities for the pay-for-print system. Bob McBurney, Web Assistant, came to the library last fall with extensive Web development and programming skills and has made many improvements in the library's website in the short time he has been on staff. This core Systems team responded to 253 logged system service needs during the year, a significant ongoing workload for this very busy group. 3O The Systems Section shares a close relationship with the Technical Services Department. Barb Black, Diana Morris-Jarvis, Terry Hall (who has recently moved to Virginia), Romona Murrell (Terry's replacement), and Diane Sunshine, all share Systems Monitor responsibilities on nights and weekends. They played significant roles in preparing for the new automated library system, while continuing with all the old routines in the transition period. Liz Nichols Assistant Director Systems: {Front row from left) Terry Hall, Diane Sunshine, Liz Nichols. {Back row from left) Bob McBurney, Diana Morris-Jarvis, Barb Black, Hal Penick, Greg Kovaciny. 31 DEVELOPMENT OFFICE ANNUAL REPORT HIGHLIGHTS Consultant Hired to Conduct Assessment Study for Proposed Campaign Used Book Storefront Has Successful First Year in Business Contributions to Annual Fund Hold Steady "Last Dinner on the Titanic" Raises Funds and Friends for the Library ICPL Volunteer Coordination Transferred to Development Office FOUNDATION BOARD PREPARES FOR POSSIBLE MAJOR CAPITAL CAMPAIGN The Friends Foundation Board of Directors took a major step in preparing for a capital campaign when it retained the services of Hartsook and Associates, a Wichita-based consulting firm, to conduct a campaign "assessment study" in September, 1999. The purpose of the study is to assess how much support is in the community for a large-scale fund raising effort on behalf of the Library. Specifically, the Foundation Board hopes to increase substantially the Library's $1.4 million Endowment Fund as well as raise funds for the proposed expansion of the Library. The Hartsook firm specializes in the so-called "integrated campaign"--a coordinated effort to raise capital and endowment gifts while maintaining or increasing the organization's annual fund. During the assessment study, 50 to 60 key campaign prospects will be interviewed, another 200 will be surveyed through the mail and focus groups will be formed to discuss the needs of the Library--all conducted by the consulting firm. The completed study--which will makes recommendations as to how much money could be raised for the Library in the current philanthropic climate of the community--is expected to be completed by the October, 1999 quarterly meeting of the Foundation Board. The Development Office has written a Case Statement to be used throughout the survey. In addition, the Development Office developed the prospects lists for interviews and will provide the administrative back-up for the consultant's during the interviewing process. THE BOOK END IS A POPULAR ADDITION TO LOCAL USED BOOKSTORE SCENE The Book End, a used book store located at 113 S. Linn St. near the Library, opened on Sept. 18, 1998 with a rush of interest that continued through its first year of operation. Coordinated by the Friends Committee of the Friends Foundation, The Book End is run by volunteers with the supervision of the Development Office. The permanent storefront operation replaced the five annual used book sales held by the Friends Committee in the Library garage. The store has about 600 sq. ft. of retail space, perfect for the scale of its inventory. After 8 months of operation, The Book End had gross sales of $17,000--nearly twice that of the previous year's five garage sales combined. It was estimated that the store would gross at least $20,000 by its first anniversary. Most items sell for $2 or less, indicating a large turnover in items donated to the Library or discarded from its collection. It is hoped that the store will net at least $20,000 during its second year after expenses. All proceeds are used to support Library programs or special projects. A volunteer corps of 65 to 70 people staff the store during its 20 hours of business each week. Coordinators hope to expand the hours of operations in the coming year. The dedicated efforts of the Friends Committee's part-time booksorter, Michelle Dralle, and the Committee's Marguerite Humphreys and Nola Naughton, Development Office assistant Kate Milster were key to The Book End's initial success. CONTRIBUTIONS HOLD STEADY DURING FY99 For the third year in a row, the Fdends Foundation's annual fund ddve surpassed the $80,000 mark although the number of contributors--especially at the $50 and under levels--dropped slightly. However, the number of $500 and more gifts raised by nearly 10 per cent. This follows a national trend in annual fund drives in which fewer donors are contributing more funds to charitable organizations. Other significant gifts in FY99 included a $4,500 three-year pledge from Mercantile Bank of Iowa City to renew its support of Popo's Puppet Festival and other family programming. Iowa State Bank & Trust Co. underwrote costs of an exhibition of the Library's collection of original art by local artists contained in the circulating "Art to Go" collection. The exhibition and reception were held in conjunction with the Iowa Arts Festival in celebration of the 15th anniversary of the Library's Art Purchase Prize competition through which the original art works are selected. Also, Prairie Lights Books contributed $2,000, representing 20 per cent of the gross sales during the bookstore's 5th annual "Book Gala" event in support of the Library. Hills Bank and Trust Co. continued its sponsorship of the Children's Room "Begin With Books" program which distributes packets to the parents of newborn babies at Mercy Hospital and University of Iowa Hospitals and Clinics. The packets were completely redesigned and printed in FY99. The Library received neady $10,000 worth of gift in kind contributions, including a computer-related package given by Iowa City Computer Store as part of the Library's "Read! Learn! Connect! the Library" promotion in the spdng. A personal computer, assorted software and a year's free access to the Internet were won by Marjie Caruth of Iowa City through a drawing. Two dozen other area residents won an assortment of Library-related prizes. The First Avenue Hy-Vee Store and the University of Iowa Community Credit Union, through its Morman Trek Blvd. office, each donated a gift certificate and a saving bond, respectively, as part of the Grand Opening of the Library's remote book drops located at each of the locations. The businesses also donated the space where the popular book drops are located. The Friends Foundation received a significant gift-in-kind graphic design services from Benson & Hepker Design of Iowa City; the firm designed the Friends Foundation's award-winning 1998 Annual Report, "Simple Pleasures." Other support from the Iowa City business community included in-kind gifts from Technigraphics, Inc., for the "Poetry in Motion" posters displayed in Iowa City Transit buses, and a contribution from The Sanctuary Restaurant & Pub to underwrite the performance fees of 'q'he Bone People"--both programs that were part of the Library's National Poetry Month activities in April. "LAST DINNER ON THE TITANIC" IS A TITANIC SUCCESS The Friends Foundation sponsored its first major fund raising special event in years on Jan. 15, recreating the ambiance and food of the ill-fated Titanic luxury ocean liner that sunk in the Atlantic Ocean in 1912. Based on the book of the same name by Rick Archbold, who served as host of the spectacular event, the "Last Dinner on the Titanic" netted $9,000 for the Library to be used for Intemet education and other Library needs. More than 540 people dined and danced in First Class, Second Class or Steerage "classes" of the dinner held in the Main Lounge and Sunporch area of the Iowa Memorial Union whose culinary staff recreated menu's from Archbold's book. Most of the participants were dressed in period costumes. The event generated a huge amount of local, regional and national media attention for the Library. Many of the participants had never before donated to the Friends Foundation. The event proved to be more expensive to stage than had been budgeted, largely in part to the larger-than-expected number of "steerage" guests. About $2,000 of the extra costs were paid from ticket revenues and the remaining $3,000, from the annual fund. The 2nd Annual "Iowa City Spells" adult spelling bee took place at the Library in May, attracting 10 3-member teams sponsored by local businesses and organizations. Champions were the team sponsored by Buckle Down Publishing Co., with the Library's own "Letter Heads" (last year's winners) placing second. Though smaller in scale than the first "Iowa City Spells," the stream-lined version, held in Meeting Room A, allowed for a live cablecast on The Library Channel as well as replays throughout the year. Plans are. to keep future spelling bees at the Library location with 33 special attention to arranging the room in ways to increase the number of teams--and the live audience--within the obvious restrictions of a relatively small space. This year's spelling bee generated about $2,000 in sponsorship fees which were added to the Sustaining Fund. LIBRARY VOLUNTEER PROGRAM SHIFTED TO DEVELOPMENT OFFICE Coordination of the Library's volunteer program was moved from the Community and Audio Services Department to the Development Office in FY99. Over 300 volunteers contribute more than 5,000 hours of service to the Library on an average yearly basis. They work in all Library departments as well as at The Book End and for special events, including Children's Day during the Iowa Arts Festival and the Let's Talk About It book discussion series. Marguerite Humphreys was honored as "Volunteer of the Year' at the annual Volunteer Recognition Party for her many hours of service in opening and operating The Book End. Development Office assistant Kate Milster coordinates the recruiting of all volunteers, based on departmental needs, and schedules the bookstore volunteers. OTHER ACTIVITIES IN ANOTHER BUSY YEAR The Friends Foundation Board of Directors held a planning retreat in September that produced a number of significant projects throughout the year. Subcommittees reviewed and recommended changes in the Foundation's by-laws, investment policies and the role of special events in fund raising efforts. Action on the proposed changes will take place in FY2000. The Investment Committee reviewed the first three-year performance of the Hills Bank Trust Department which manages the Foundation's investment portfolio. The committee recommended that the investment manager by retained for another management cycle. The Endowment Fund stood at $1.4 million at the end of FY99. The 10 local elementary schools participating in the Fdends Committee's annual Project Holiday children's book drive collected a record 6,000 children's books which were distributed by the Salvation Army to needy families. A new look and format of The Window, the Library's monthly newsletter edited by Director of Development Larry Eckholt, was introduced and the newsletter's mailing list was increased by nearly 20 per cent. Eckholt attended the national conference of the National Society of Fund Raising Executives in Miami Beach in April and a seminar on capital campaigns in Kansas City in October. He continued to serve on as a Library representative to the Downtown Association's promotions committee, served as co-chair of the planning of the 2nd Annual Irving B. Weber Day celebration sponsored by the City of Iowa City. He also made a presentation on the Spelling Bee and Titanic dinner special events at the 1998 state conference of the Iowa Library Association in Waterloo. An article he wrote on the Titanic event was published in the June issue of Public Libraries. He also serves on the Library's public relations committee which was responsible for promoting the introduction of the remote book drop service and the official unveiling of the new automated system through the "Read! Learn! Connect!" campaign. Kate Milster attended a Volunteer Management Seminar in June. Larry E. Eckholt Director of Development 34 ,t Development Office:(Left to right) Larry Eckholt, Amy Pannkuk, Kate Milster. 35 BUSINESS OFFICE ANNUAL REPORT HIGHLIGHTS Selected, installed and trained for new phone system. Completed e-rate applications for basic phone coverage. Provided support for strategic planning committee. Began training on new software applications in preparation for FY00 changes. SUPPORT SERVICES Busines Office issued a Request for Proposal to five telecommunications vendors. An interdepartmental committee was formed, bids were reviewed and two vendors demonstrated their product and were interviewed. Digital Communications *McCIoud USA was selected. Staff met with representatives from Digital to make decisions about phone enhancements and how best their departments could be served with the various features. We purchased several different models of phones, a computerized voice mail system, an automated call distribution system to route calls to the Reference Desk, and an accounting software package that allows us to keep telephone statistics. The system also has the capability of recording special messages that keep the public informed of closings and changes in hours and pre-recorded announcements prior to closing time. We set up several training classes and have continued to work with the vendor to trouble-shoot and work out problem areas. A recent enhancement was the linking of the phone system to the new catalog system to enable patrons to renew books by phone using a combination of the auto- attendant and the III system. This new system has reduced the amount of paging by about 95%.We feel that the ability to direct calls through the auto-attendant provides better customer service. Office participated with the City of Iowa City Purchasing Department in a Request for Proposal from vending machine companies. The outcome of this bid required cancellation of the current contract and arranging for removal and installation of new vending machines. This current vendor offers an opportunity for more financial reimbursement as well as more options should we choose to expand offerings. Office staff provided support for the new Strategic Planning Process. Applications for public representatives received - letters sent. Packets of information were prepared, arrangements made for the planning retreat and followup which has consisted of preparing various drafts of the proposed Vision and Mission statements and goals which were then fleshed out by staff. Office staff participated on several inter-departmental committees; such as Inservice, Technology, Safety, Public Relations and Volunteer Recognition. Hiring two new coordinators this past fiscal year as well as the usual high number of entry-level job openings were a large part of the responsibilities of the office. Processing applications, setting up interviews and participating in the hiring and orientation procedures was often a major part of our day. Preparing employment ads, accepting applications, administering tests, and initial orientation for approximately 59 new hires as well as preparing paperwork and final tasks for 47 resignations were accomplished this past fiscal year. Office provides budget support to Director. We are able to query the City's budget information to get up to date information on receipts and expenditures as well as utilize our in-house databases to track expenditures, especially from special funds. We assist the Director by preparing drafts of various spreadsheets which enable her to have information needed to prepare her budget updates. Goals for the coming year are to streamline procedures for monitoring the gift and non-operating budget accounts. TECHNOLOGY Office staff began training in new office software applications in preparation for converting library- wide this coming year. Office staff has begun to convert documents and create new ones using new software in preparation for the conversion. Office staff will also be involved in training library staff in different aspects of the new software. Office manager completed applications for the federal Schools and Library Corporation e-rate discount. Basic telephone service was the only technology reimbursement received by the Library. It is expected that we will also receive a refund for basic phone service for 1999-2001. Technology continues to be a high priority at our library and in addition to the phone system, the new catalog system was installed. The office Assistant participated in training for her responsibilities at the Cimulation Desk. CONTINUING EDUCATION The office staff attended several workshops and meetings over the course of the year including Iowa Library Association, State Library workshops and seminars related to ongoing and anticipated office responsibilities. SUMMARY This year was one of transition for the office due to the retirement of our long-time mail clerk, Vivian Kleinschmidt. We used this as an opportunity to work with the Development office in restructuring two office aide positions to include the mail component, as well as cross-train office aides in tasks that would assist both offices. Development Office and Business Office hold routine meetings in an effort to communicate and evaluate this new plan. There were blocks of time when the office staff consisted of two people and managing the flow of job openings, Strategic Planning events, new technology innovations and assisting with the orientation of two new managers was a challenge. The office staff is fortunate to have a wonderful volunteer, Irene Crutchley, and the support of our Director, Assistant Director and Coordinators. Their understanding and flexibility allowed us to get through some of the "high energy" days. We look forward to another challenging year; with continued opportunities for growth and creativity. Martha Lubaroff Office Manager Beth Daly, Office Assistant Archie Greene Vivian Kleinschmidt (retired May, 1999) Wanda Mansaray Amy Pannkuk Layla DeLeon - resigned August 1998 Anna Leja - resigned May, 1999 37 Business Office: (Seated from left) Archie Greene, Martha Lubaroff. (Standing from left) Susan Craig, Amy Pannkuk, Beth Daly, Wanda Mansary. 39 PERSONNEL/STAFF DEVELOPMENT ANNUAL REPORT HIGHLIGHTS New managers introduced Two-year agreement with AFSCME negotiated Staff trained for new library automated system Other staff developments NEW MANAGERS INTRODUCED Change is constant. This is generally viewed as a positive at ICPL. FY99 marked a number of changes at the management level, all very positive ones, indeed! Heidi Laudtzen, formerly Director at Coralville Public Library, joined us at the end of August last year to become Coordinator of Circulation Services. She replaced Bridget Quinn-Carey, who moved to a position with the Connecticut State Library. Heidi's years of library management experience, and her knowledge of automated library systems, made the transition a smooth one as the department coped with many changes and much training during the conversion from the Geac to the Innovative library systems. Barb Black, moved back to the role of Technical Services Coordinator at Laura Morton's departure, a job Barb left in 1994 to serve as Community and Audio Visual Services Coordinator. Her strong leadership skills were effective in helping the Technical Services team through both Cataloging and Acquisitions subsystem conversions, while keeping current with ongoing acquisitions and cataloging .TS functions. Kara Logsden, formerly the Librarian at the UIHC Patient's Library, was selected to replace Barb in the Community and Audio Visual Services (CAVS) Coordinator post. Kara was immediately immersed in the completion of the Iowa Communications Network (ICN) Room and training for staff on how to broadcast over the ICN and then moved on to meet other CAVS goals without missing a beat. After six months with the current Management Team in place, it almost seems as if it has always been this way-- and we are hoping that we are through with change at this level for along while. AFSCME AGREEMENT NEGOTIATED The Library Board negotiates periodically in conjunction with the City of Iowa City for a new bargaining agreement with the American Federation of State, County and Municipal Employees Local # 183, AFL-CIO. June 30, 1999 was the end of a three year agreement with the AFSCME unit, and negotiations were set for December and January to revise the contract. Liz Nichols, Assistant Director, represented the Library Board in these negotiations, while Terri Byers, Public Services Clerk, Circulation Department, represented the library employees in the bargaining unit. A two-year agreement was reached with 3% salary adjustments to be paid in each of the years. There were small pay additions for shift differential affecting library employees who begin a shift at or after 1:30 p.m. Most other changes simply clarified existing terms and conditions. AUTOMATED LIBRARY SYSTEM TRAINING The installation of a new automated library system was a massive undertaking that involved all staff. Georgia Fujikawa, training specialist on our Innovative Interfaces implementation team, made five visits to Iowa City, for a total of 12 days of training. The first set of training days occurred in January to examine a test run of the library's online catalog and to train staff in the public online catalog features. Systems staff were also taught procedures for maintaining the system. In February Cataloging staff were trained on the details of how to add bibliographic records and holdings to the system. Training for Circulation staff occurred in March in preparation for the April 22 unveiling of the system to the public. Acquisitions staff trained with Fujikawa in May in preparation for the new fiscal year's orders and fund accounts. In addition to the more formal training with Innovative staff, the library's own implementation team carefully planned and carried out further staff training on the new system. All staff received a refresher course in the online catalog and took a competency test administered by Maeve Clark, Information Services Coordinator. All Information and Children's Room desk staff received additional training and a detailed script for teaching the public how to use the online catalog. The comprehensiveness of staff preparation for this new system was truly exceptional, and it reflected well on staff during the public introduction to the new system. OTHER STAFF DEVELOPMENTS The Innovative system was not the only training to take front-and-center during the year. In December the staff were introduced to a new telephone system. Martha Lubaroff, Business Manager, and Heidi Lauritzen, Circulation Services Coordinator, were in charge of the set-up and training for the phone and voice mail system. Digital Communications staff provided the first round of training, while Martha and Heidi made themselves available to answer questions as they arose from different departments and individuals. Again, the transition to the new phone system was another major accomplishment for the year, smoothly handled because of exceptional planning and training. The sixth annual In-Service Day was held December 11. The overall theme of this required training day for staff was 'The Library and You." Susan Craig led a plenary session on strategic planning. The other all-staff session was entitled "Diversity, the Library and You," and was led by Diane Finnerty, University of Iowa, Office of Affirmative Action. The staff also had the opportunity to choose from among break-out sessions on health and wellness issues and on multimedia introduced this past year through the Gates Library Foundation grant. Every year In-Service Day also offers the chance to honor staff who have worked a number of years for the Library. This year the following staff were recognized: Ron Prosser and Valeria Schnor for 25 years of service; Nancy Holland for 20 years; Beth Daly and Diane Sunshine for 15 years of service; Barb Black, Debb Green and Chadie Koenigsaecker for 10 years with the Library; Shalar Brown and Larry Eckholt for 5 years of service. Staff from TracSystems, Inc., Dallas Texas installed and trained technical and circulation staff on the new debit card system in January. Liz Nichols, and Systems staff members, Greg Kovaciny and Hal Penick, then completed training for all other staff members on the equipment use and procedures. Maeve Clark arranged for a trainer from the Bibliographic Center for Research (BCR), Denver, Colorado, to provide and all day session at ICPL on medical and legal resources on the Internet. It is often far more cost-effective and easier to tailor to ICPL staff's particular needs when presentations are brought here. Several benefited from what only a couple staff could have experienced had we sent staff out to this training. Many staff were involved in planning and directing the work of professional and local partner organizations this past year. Susan Craig, Director, participated in the planning for the Iowa Library Association Conference to be held in October, 1999, and she served as a member of the Community Leadership Program Alumni Association. Maeve Clark was chair of the Library Administration and Management Association's chapter of the Iowa Library Association, and also led 41 the Community Leadership Program's Education Committee. Liz Nichols served as president, and Maeve Clark and Heidi Lauritzen were elected to the board of the Johnson County Community Network, which maintains a very useful and informative website of local resources. The Iowa Arts Festival continued to have active participation from Debb Green, Coordinator of Children's Services, and Children's Room staff member, Deanne Wortman. Active in the Downtown Association were Director of Development, Larry Eckholt, CAVS Coordinator, Kara Logsden, and others. Debb Green was the library's representative to the City's Ad hoc Playground Advisory Committee. This is just a sampling of the partnerships and professional alliances staff maintained throughout this very busy year. Liz Nichols Assistant Director 43 TECHNICAL SERVICES ANNUAL REPORT HIGHLIGHTS Integrated Online system planning, training and implementation Staff changes continue Planning for new work flows INTEGRATED ONLINE SYSTEM The selection in July of a new online system culminated a two-year evaluation process and began a year during which virtually every function performed in Technical Services would change. The preparation phase began immediately with Technical Services staff involved in a vadety of projects that included analyzing the indexing of database information, building statistical categories, selecting what and in what order information would display on the screen and how each line would be labeled for easy understanding. In February, after the preparation work had been submitted, the system vendor provided us with a "first draft" of the database so we could evaluate the impact of our choices. Technical Services staff joined others from all departments to thoroughly test the database, asking questions and making modifications in order to develop the most effective and easy to use catalog possible. During this time, we also began taking part in training specific to our responsibilities for using the system to catalog materials and add items for circulation; order and receive new materials and provide accounting for the materials budget; withdraw materials; and provide statistics and reports for evaluating the use of the collection. For approximately six weeks prior to the April 22 cut-over, Technical Services staff began having to make all database changes in both systems. Also during that time, staff worked on teams to do final customizing of the catalog screens, wrote instructions for the online help and developed an instructional session and exercises for training all staff and the public on how to use the catalog. Two days prior to the cut over, the Library closed and Technical Services staff used the time to discuss changes in workflow necessitated by the new system, assist in setting up new workstations and to begin making database changes required by the new system. For example, nearly 12,000 records had to be changed because titles that are made up of more than one volume are displayed differently in the new system. Upon reopening, staff were excited to find that all of the work paid off when the public greeted the new system with enthusiasm and found the catalog easy to use. In late May, Technical Services staff began implementing the Acquisitions module, through which all materials are ordered, received and invoiced and funds for materials are tracked. We were fortunate to be able to close out one fiscal year on the old system and begin another on the new. On June I when selectors began placing orders for FY00, staff had been trained, vendor information had been entered, accounts had been established and we were ready to go. Staff have found the application components--cataloging, ordering and receiving, adding items-- of the system to be very flexible and their use has generally resulted in our ability to get materials out for use faster than with the previous system. In addition, there are a variety of other features which we will be working on in the coming year such as statistical and financial reports to assist in analyzing the collection, discussions on cataloging of web sites and the implementation of a module which will automate the receipt and claiming of serials. Despite the time spent on preparations and the complete change in procedures the new system has brought, the department was able to order, catalog and prepare for use nearly 30,000 new items again this year--an extraordinary effort by any measure. STAFF The FY99 year began with the resignation of the department Coordinator, Laura Morton. Barb Black returned as Technical Services Coordinator in December after serving four years as Coordinator of Community and Audio Visual Services. Sara Glenn was hired as a descriptive cataloger and to assist in the Children's Room when Shalar Brown moved to a half-time position in Children's Services. Sara had previously worked in the Technical Services and Circulation Departments before leaving to earn her MLS. She had most recently served as a children's librarian at the Allen County Public Library in Fort Wayne, Indiana, and after a move back to Iowa, as a Library Assistant at Coralville Public Library. Kathy Henderson came to the department on a temporary assignment from Information Services to lend a hand with the receipt and management of serials in Ruby Miller's absence. Processors Heather Graybill and Heidi Waterman left during the Fall and were replaced by Sharim Rainwater and Amber Johnson, both ICPL staffers moving from Circulation and Systems. The year ended with a sad goodbye to Terry Hall who joined her husband in a move to Richmond, Virginia. Terry had worked at ICPL since 1983, beginning as a materials receiver, and had been promoted to a variety of positions in Technical Services, most recently serving as Acquisitions Assistant. She will be greatly missed for her decisiveness, her initiative and her wit. We were fortunate to have her position filled in the early days of FY00 by Romona Murrell who came to us from the Circulation Department, where she had worked at the Circulation Desk and also managed the processing of interlibrary loan requests. Staff took part in hours of continuing education this year, mostly to become adept in the use of new in-house tools -- the new phone system installed in December and the new automated system in the Spring. In addition, Sara Glenn and Diana Morris-Jarvis attended a workshop offered by the State Library on descriptive cataloging. ENVIRONMENT As more and more of the department's work is done on computers, we have found a growing need to address fumiture and its layout. Dudng FY99 several desks were replaced. In FY00 we hope to evaluate the needs of the remainder of the department, rearranging to accommodate new work flows and selecting equipment that will ensure comfortable and efficient work spaces. Barbara Black Technical Services Coordinator 45 Technical Services: (Front row from left) Kathleen Henderson, Terry Hall, Diane Sunshine, Stevie Andrew, Barb Black. (Second row from left) Amber Johnson, Diana Morris-Jarvis, Amamda Ash, Sara Glenn, Valeria Schnor. (Back row from left) Larry Parks, Craig Johnson. Section II - Appendices 47 POPULATION SERVED: GOVERNING BOARD: Members: STAFF: Iowa City Public Library FY99 FACT SHEET Iowa City 60,148; Rural Johnson County 17,400 (by contract) A nine-member Board of Trustees appointed by the City Council with powers to employ a Director and staff, expend tax funds allocated by the City Council, contract with other jurisdictions, and receive and spend gift funds and other revenues. Jesse Singerman, President Linda Dellsperger Stephen Greenleaf Mark W. Martin Mary McMurray Librarians 14.75 F. T. E. Other Permanent Staff 24.75 F. T. E. Hourly Pay 18.11 F. T. E. 155 Volunteers 2.93 F. T. E. CARDHOLDERS: COLLECTIONS: 57,356 Lisa Parker Anne Spencer (County Representative) Jim Swaim Charles Traw Circulating Books - 192,970 Reference Book - 8,509 Periodicals and Newspapers - 610 current subscriptions Non-print Materials - 35,964 items ANNUAL USERSHIP FIGURES: Circulation - 1,155, 116 Information Requests - 89,059 Meeting Room Use - 862 non-library meetings ANNUAL EXPENDITURES - $3.3 million City - 78.5%; County 6.9% Income Sources: Visits to the Library - 604,779 Program Attendance - 20,836 Federal and State - 2.0%; Other Revenues - 12.6% Expenditures for Library Materials - $420,005 PHYSICAL FACILITIES: 47,000 square foot building includes four meeting rooms (one an ICN facility) and space for 220,000 volumes. New Computer system installed 4/20/99. SUPPORT GROUP: Iowa City Public Library Friends Foundation - 979 Contributors Established in 1992 through merger of Friends of Iowa City Public Library (1976) and Iowa City Public Library Foundation (1982). WEB PAGE: www.icpl.org (These figures are for the last complete fiscal year, July 1, 1998 through June 30, 1999. 49 IOWA CITY PUBLIC LIBRARY MATERIALS ADDED FY99 CUMULATIVE (lst-4th)(Estimated) ADULT MATERIALS Note: new computer system 4/22/99; subtotals accurate through 4~20~99 .... designates totals accurate through 6/30/99 New Added Total Net Collection Titles Copies Added Gifts WD * %Gifts %New Growth FY98 FY99 Fiction 1,999 1,989 3,988 438 3,481 11.0% 50.1% 507 37,691 38,198 Nonfiction 4,459 2,856 7,315 539 6,999 7.4% 61.0% 316 97,152 97,468 Uncataloged items 0 0 1,579 757 1,715 47.9% 0.0% -136 7,504 7,368 TOTAL PRINT 6,458 4,845 12,882 1,734 12,195 13.5% 50.1% 687 142,347 143,034 Compact disc 911 655 1,566 337 223 21.5% 58.2% 1,343 10,122 11,465 Music audio disc 0 0 0 0 37 0.0% 0.0% -37 323 286 Movie Video 481 402 883 35 331 4.0% 54.5% 552 4,518 5,070 Nonfiction Video 351 157 508 55 257 10.8% 69.1% 251 6,126 6,377 Other N-F AV 147 59 '206 19 65 9.2% 71.4% 141 4,030 4,171 Fiction on Tape 221 88 309 10 121 3.2% 71.5% 188 2,041 2,229 Art 23 0 23 7 3 30.4% 100.0% 20 426 446 Games 0 0 0 0 0 0.0% 0.0% 0 0 0 Multi-Media CDROM 177 61 238 8 55 3.4% 74.4% 183 574 757 TOTAL AV 2,311 1,422 3,733 471 1,092 12.6% 61.9% 2,641 28,160 30,801 ]TOTAL ADULT 8,769 6,267 16,615 2,205 13,287 13.3% 52.8% 3,328 170,507 173,835l JUVENILE MATERIALS jEasy+Reader 1,114 1,384 2,498 206 2,869 8.2% 44.6% -371 22,873 22,502 jFiction 564 918 1,482 364 816 24.6% 38.1% 666 12,354 13,020 jNonfiction 1,070 539 1,609 188 1,292 11.7% 66.5% 317 18,223 18,540 jUncataloged items 0 0 769 155 694 20.2% 0.0% 75 4,308 4,383 TOTALjPRINT 2,748 2,841 6,358 913 4,415 14.4% 43.2% 1,943 57,758 58,445 jAudio disc 0 jCompact Disc 57 jAudio book 8 jBooks on Tape 61 jVideo 148 jGames/Toys 54 jAudio Cassette/Dewey 0 jMusic Cassette 41 TOTAL jAV 369 ]TOTAL JUVENILE 3,117 ~ATALOGED AV 2,680 CATALOGED PRINT 9,206 TOTAL CATALOGED 11,886 UNCATALOGED ITEMS 0 0 0 0 0.0% 0.0% 0 0 0 33 90 2 19 2.2% 63.3% 71 668 739 6 14 0 108 0,0% 57.1% -94 517 423 14 75 5 86 6.7% 81.3% -11 549 538 94 242 2 281 0.8% 61.2% -39 2,380 2,341 5 59 1 16 1,7% 91.5% 43 363 406 0 0 0 0 0.0% 0,0% 0 74 74 18 59 1 18 1.7% 69,5% 41 601 642 170 539 11 528 2.0% 68.5% 11 5,151 5,163 3,011 6,897 924 4,943 13.4% 45.2% 1,954 62,909 63,6081 1,592 4,272 482 i~620' 11.3% 62.7% 2,652 33,391 357964 7,686 16,892 1,735 15,457 10.3% 54.5% 1,435 188,293 189,728 9,278 21,164 2,217 17,077 10.5% 56.2% 4,087 221,684 225,692 2,348 912 2,409 38.'8% ....0.0% -61 11,812 11,751 ITotal Added through 4/22 11,886 9,278 23,512 3,129 19,486 IiTota' ~'dd~a !~i~gh'_62_30_..~:.: ~4~,0_.57 "' 1 0:8S~ .. 27,255 _..3,62.~I .. ~ 9,486 Uncataloged Materials Sub-Collections Adult Paperbacks J Paperbacks Foreign Language (uncataloged) Pamphlets (not counted in totals) * Catalogs (not counted in totals) * Directories (not counted in totals) * 13.3% 50.6% 4,026 233,496 237,443~ Total Uncataloged 13.3% 5i.6%" 7,769 233,496 "245,21'1 II 1,521 723 1,715 47.5% 769 159 694 20.7% 58 34 0 58.6% 527 0 0 0.0% 640 0 0 0.0% 194 0 0 0.0% 3,709 916 2,409 24.7% * these totals are not computer generated, so are accurate for this report -194 75 58 HOURS WORKED BY: Permanent staff Temporary staff Total Paid by ICPL Work/Study Special programs Grants/Gifts Volunteers j Volunteers Total Other Sources Total Hours Worked FY1995 Hours Percent 81,525 65.3% 33,339 26.7% 114,864 92.0% 1,864 1.5% 0 0.0% 518 0.4% 7,098 5.7% 562 0.4% 10,042 8.0% I 124,906 loo.o%1 IOWA CITY PUBLIC LIBRARY PERSONNEL RESOURCES FY1996 Hours FY1997 Hours Percent Percent IFY1998 Hours Percent 84,535 67.2% 83,559 65.7% 83,740 65.8% 34, 112 27.1% 34,982 27.5% 36,202 28.4% 118,647 94.3% 118,541 93.3% 119,942 94.2% 1,021 0.8% 2,170 1.7% 945 0.7% 0 0.0% 0 0.0% 473 0.4% 389 0.3% 355 0.3% 466 0.4% 5,322 4.2% 5,534 4.4% 5,092 4.0% 472 0.4% 514 0.4% 429 0.3% 7,204 5.7% 8,573 6.7% 7,405 5.8% 125,851 loo.o%1 127,114 100.0%1 127,347 100.0% Hours in FTE 60.1 60.5 61.1 61.2 Total Hours Open Hours worked per Hours Open 3, 199 3, 199 3,222 3,217 39.0 39.3 39.5 39.6 380 203 270 247 18.7 26.2 20.5 20.6 Number Volunteers Hours per Volunteer Hours FY1999 Percent 82,916 64.5% 37,675 29.3% 120,591 93.8% 1,268 1.0% 323 0.3% 347 0.3% 5,473 4.3% 613 0.5% 8,024 6.2% 128,614 100.0% 61.8 3,237 39.7 155 35.3 Distribution: 1 copy annual report, 1 copy notebook 2C 53 LIBRARY SERVICES: FY99 COMPARED TO FY98 Fiscal Year Fiscal Year Percent 1999 1998 Change IN-BUILDING SERVICES: Provide library facilities, materials, equipment A. BUILDING USAGE Total hours open People into the building Average number per hour 3,237 3,217 0.6% 604,779 665,322 -9.1% 186.8 206.8 -9.7% B. MEETING ROOMS Number of non-library meetings Estimated attendance Equipment Set-ups Group Study Room Use 862 968 -11.0% 23,360 23,977 -2.6% 321 313 2.6% 1,146 1,403 -18.3% C. EQUIPMENT USAGE Copies by public (photocopy and electronic print) 144,100 151,339 -4.8% D. IN-BUILDING USE OF MATERIALS Materials used from open shelves Videos viewed Multimedia use Lab item use 962,597 971,379 -0.9% 8,674 8,655 0.2% 3,745 2,587 44.8% 39 54 -27.8% LENDING SERVICES: Lend materials for home, school, and office use. A. TOTAL CIRCULATION (materials plus equipment; does not include items circulated in-house) 1,155,116 1,165,655 Average circulation per hour -0.9% B. CIRCULATION BY TYPE OF MATERIAL (includes mending, lost, bindery, etc) 357 362 -1.5% 1,182,269 1,186,764 -0.4% 839,233 345,003 29.1% Note: 4th quarter materials stats are estimates Adult Materials 835,293 Children's Materials 344,528 Percent Children's 29.1% -O.5% -0.1% 0.2% ' - cumulative R:%OUTPUT~OUTPUT99.WB2 54 LIBRARY SERVICES: FY99 COMPARED TO FY98 Fiscal Year Fiscal Year Percent 1999 1998 Change Non-Print 432,709 424,643 Percent Non-print 36.6% 35.8% Equipment loans 928 1,056 Undefined 2,449 2,526 C. CIRCULATION BY RESIDENCE OF USER (does not include mending, lost, etc) Iowa City Johnson County (rural) Johnson Co as % of all Coralville/Reciprocal Other Reciprocal Total Reciprocal Reciprocal as % of all Fee Cards Undefined 1.9% 2.3% -12.1% -3.0% D. INTERLIBRARY LIBRARY LOANS Loaned to other libraries Percent of requests filled Borrowed from other libraries Percent of requests filled Books/Periodicals borrowed AVIFilms borrowed State Library discontinued film lending 8/98 893,170 902,864 -1.1% 94,933 95,470 -0.6% 8.2% 8.2% 0.3% 54,466 53,843 1.2% 96,188 94,356 1.9% 150,654 148,199 1.7% 13.0% 12.7% 2.6% 9,449 8,418 12.2% 9,835 9,648 1.9% E. RESERVES PLACED 1,221 1,559 -21.7% 48.5% 51.4% -5.5% 767 669 14.6% 85.6% 87.1% -1.7% 693 551 25.8% 34 85 -60.0% 26,694 27,249 -2.0% INFORMATION SERVICES: Furnish information, reader advisory and reference assistance. A. QUESTIONS ANSWERED Information Desk In person Telephone Community Answers sent by fax AV Desk In person 89,059 95,174 -.6.4% 63,304 66,592 -4.9% 42,908 44,511 -3.6% 19,723 21,493 -8.2% 673 588 14.5% 128 133 -3.8% 9,912 11,787 -15.9% 7,360 8,955 -17.8% R %OUTPUT',OUTPUT99 WB2 55 LIBRARY SERVICES: FY99 COMPARED TO FY98 Fiscal Year Fiscal Year Percent 1999 1998 Change Telephone 2,552 2,832 -9.9% Community 0 0 0.0% Children's Desk 15,843 16,795 -5.7% In person 14,399 15,326 -6.0% Telephone 1,354 1,422 -4.8% Community 90 47 91.5% B. ELECTRONIC ACCESS NETSCAPE Use (new 1/22/96) 18,095 12,699 42.5% REFNET searches (hours) REFNET % time in use 4,764.0 6,736.0 -29.3% 14.9% 21.0% -29.3% Dial-in Access Kiosk Access Other Remote Access Total Remote Access 17,363 0.0% 40,030 0.0% 30,543 0.0% 87,936 57,073 54.1% C. TOTAL TELEPHONE CALLS RECEIVED * new phone system 12/98 82,314 58,600 40.5% Info questions answered by Swbd 254 652 -61.0% Pamphlets Distributed from Lobby Racks 27,358 27,470 -0.4% STATE AND FEDERAL TAX FORMS DISTRIBUTED 124,940 123,760 1.0% ASSOCIATION FILE SOLD 22 30 -26.7% ALERTING SERVICES: Promote awareness of the Library and use of its resources. A. PUBLICATIONS New Titles Copies printed (including reprints) Distributed to other agencies 88 65 35.4% 236,437 228,848 3.3% 12,904 7,858 64.2% B. NEWSPAPER ITEMS CLIPPED 153 95 61.1% C. DISPLAYS 67 85 -21.2% * - cumulative R:\OUTPUT~OUTPUT99.WB2 56 LIBRARY SERVICES: FY99 COMPARED TO FY98 Fiscal Year Fiscal Year Percent 1999 1998 Change Library 42 59 -28.8% Other Groups 22 21 4.8% Off-site locations 3 5 -40.0% D. SPEECHES, RADIOFFV Appearances 39 71 -45.1% E. THE LIBRARY CHANNEL Messages Total ICPL Productions Programs Cablecast Calls/Comments 445 169 3,612 11 438 1.6% 154 9.7% 2,849 26.8% 11 0.0% OUTREACH SERVICES: Provide library service to people who cannot get to the library building. A. HOMEBOUND SERVICE People served Items Loaned Registered Homebound Users 587 2,467 177 514 14.2% 2,064 19.5% 152 16.4% B. JAIL SERVICE People served Items loaned 1,203 2,959 1,120 7.4% 3,147 -6.0% C. DEPOSIT COLLECTIONS Locations Items loaned Items added to perm collections 13 691 10,633 14 -7.1% 774 -10.7% 10,431 1.9% GROUP AND COMMUNITY SERVICES: Provide library service to groups, agencies, and organizations A. ADULT PROGRAMS Library Number 30 16 Attendance 1,394 909 Outreach Number 1 1 Attendance 250 1,500 87.5% 53.4% O.O% -83.3% B. CHILDREN'S PROGRAMS Library Number 297 Attendance 16,371 288 17,154 3.1% -4.6% ' cumui~ tire R %OU1 PU'F',OUTPUTg9 WB2 57 LIBRARY SERVICES: FY99 COMPARED TO FY98 Fiscal Year Fiscal Year Percent 1999 1998 Change Outreach Number 129 102 26.5% Attendance 2,821 3,916 -28.0% Dial-A-Story calls 6,583 7,369 -10.7% C. TOURS, CLASS VISITS Number 76 96 -20.8% Attendance 1,206 1,624 -25.7% D. CONSULTING FOR AREA GROUPS 6 2 200.0% CONTROL SERVICES: Maintain library resources through registration of borrowers, overdue notices, training in use of equipment and control of valuable materials. A. LIBRARY CARDS ISSUED Iowa City Percent Iowa City Johnson County Percent Johnson County Coralville Cedar Rapids Other Open Access Total Open Access Percent Open Access Fee Cards Total Fee Cards in Force Percent to U of I Students 7,770 6,136 79.0% 244 3.1% 439 60 819 1,318 17.0% 72 69 19.9% 9,166 -15.2% 7,068 -13.2% 77.1% 2.4% 403 -39.5% 4.4% -28.6% 554 -20.8% 69 -13.0% 992 -17.4% 1,615 -18.4% 17.6% -3.7% 80 -10.0% 72 -4.2% 23.8% -16.0% B. TOTAL REGISTERED BORROWERS 57,356 56,051 2.3% C. OVERDUE NOTICES Number mailed 17,398 First notices as % of total circulation 1.3% Items searched to verify claim of return 1707 16,960 2.6% 1.2% 4.5% 1067 60.0% D. FINES COLLECTED 131,922 132,933 -0.8% Distribution: Annual copy to Annual Report, Quarterly copy to notebook#2 and Board Packet * - cumulative R:\OUTPU~OUTPUT99.WB2 59 FY99 CIRCULATION BY TYPE AND FORMAT Note: New computer system 6/22/99; no scat breakdown available. All year to date figures are estimated based on FY99 percentages. CATEGORY YE,~R PERCENT LAST PERCENT PERCENT TO DATE OF TOTAL YTD OF TOTAL CHANGE ADULT MATERIALS General fiction/tic express/VVestern Mystery Science fiction Young adult fiction Large pdnt Foreign language books Easy reading for adults TOTAL FICTION 87,924 10.5% 86,076 10.3% 2.1% 40,097 4.8% 38,048 4.5% 5.4% 14,307 1.7% 15,034 1.8% -4.8% 14,265 1.7% 15,489 1.8% -7.9% 11,015 1.3% 10,717 1.3% 2.8% 3,142 0.4% 4,241 0.5% -25.9% 572 0.1% 491 0.1% 16.5% 171,322 20.5% 170,096 20.3% 0.7% 000 - General/Computers 100 - Psych/Philosophy 200- Religion 300 - Social Sciences 400- Language 500 - Science 600 - Applied Technology 700 - Art & Recreation 800 - Literature 900 - History & Travel Biography TOTAL NON-FICTION:ADULT & J 13 31 11 265 7,290 12,456 8,509 31,772 3,282 10 688 69 614 65 440 571 416 035 074 0.9% 7,884 0.9% -7.5% 1.5% 13,027 1.6% -4.4% 1.0% 8,415 1.0% 1.1% 3.8% 33,986 4.0% -6.5% 0.4% 3,082 0.4% 6.5% 1.3% 11,636 1.4% -8.1% 8.3% 72,303 8.6% -3.7% 7.8% 66, 178 7.9% -1,1% 1.6% 14,122 1.7% -3.9% 3.8% 32,684 3.9% -3.9% 1.3% 11,128 1.3% -0.8% 31.7% 274,445 32.7% -3.4% Paperbacks, comics Magazines Pamphlets, Maps, Annuals Reference,Local/State docs TOTAL MISC TOTAL ADULT PRINT 30,197 3.6% 30,914 3.7% -2.3% 16,853 2.0% 17,203 2.0% -2.0% 1,198 0.1% 1,303 0.2% -8.1% 93 0.0% 104 0.0% -10.8% 48,340 5.8% 49,524 5.9% -2.4% 484,736 58.0% 494,065 58.9% - 1.9% Art/Photographs Video (Movies) Compact disc (music) Classed Aud Cassette/Slides/Discs Fiction on Tape N-F Video Adult Multimedia TOTAL NONPRINT TOTAL AV EQUIPMENT TOTAL ADULT CIRCULATION I 819 156 143 99 415 17 583 26 944 42 336 6 154 350 394 926 836,056 0.2% 18.7% 11.9% 2.1% 3.2% 5.1% 0.7% 41.9% 0.1% 100.0% 1,845 150,746 97,821 18 863 25 977 43 851 5 053 344 156 1 012 839 233 0.2% -1.4% 18.0% 3.6% 11.7% 1.6% 2.2% -6.8% 3.1% 3.7% 5.2% -3.5% 0.6% 21.8% 41.0% 1.8% 0.1% -8.5% 100.0% -0.4% 6O FY99 CIRCULATION BY TYPE AND FORMAT Note: New computer system 6/22/99; no scat breakdown available. All year to date figures are estimated based on FY99 percentages. CATEGORY YEAR PERCENT LAST PERCENT PERCENT TO DATE OF TOTAL YTD OF TOTAL CHANGE CHILDREN'S MATERIALS Fiction Picture: Board,Easy,Caldecott Readers Non-fiction & Biography Pa perbacks/Ladybird Magazines/pamphlets Holiday Reference Parent/Teacher Center TOTAL CHILDREN'S PRINT 40,692 11.8% 114,553 33.3% 22,993 6.7% 59,731 17.4% 12,159 3.5% 1,459 0.4% 7,045 2.0% 86 0.0% 2,612 0.8% 261,334 76.0% 40 443 119 867 22 549 58 910 12 803 1 235 6 150 100 2,445 264,516 11.7% 0.6% 34.7% -4.4% 6.5% 2.0% 17.1% 1.4% 3.7% -5.0% 0.4% 18.1% 1.8% 14.6% 0.0% -14.2% 0.7% 6.8% 76.7% -1.2% Storytime Kits Games & Toys Books on tape Classed Audio Cassettes/Dewey Audio Cassette Books Video Children's Multimedia jMusic: CD, Tape, albumn TOTAL CHILDREN'S NONPRINT 594 0.2% 621 0.2% -4.3% 3,950 1.1% 4,096 1.2% -3.6% 4,556 1.3% 4,622 1.3% -1.4% 126 0.0% 124 0.0% 1.6% 5,263 1.5% 5,489 1.6% -4.1% 52, 137 15.2% 51,647 15.0% 0.9% 6,242 1.8% 4,617 1.3% 35.2% 9,494 2.8% 9,271 2.7% 2.4% 82,363 '24.0% 80,487 23.3% 2.3% 'i O'IAL CHI[.DI~i=N'S ...... 34~,697 .... 100.0% '345,O03 100.0% ' ' '-0.4% ALL CIRCULATION BY TYPE/FORMAT All Fiction All Non-fiction Picture books & Readers Paperbacks & Comics Magazines Pamphlets/Reference & Misc. TOTAL PRINT 211,929 17.9% 210,539 17.7% 0.7% 324,677 27.5% 333,355 28.1% -2.6% 137,927 11.7% 142,416 12.0% -3.2% 42,367 3.6% 43,717 3.7% -3.1% 18,298 1.5% 18,438 1.6% -0.8% 10,985 0.9% 10, 102 0.9% 8.7% 746, 186 63.1% 758,581 63.9% -1.6% Toys Art Video (F & NF) Audio recordings (Music) Books on tape (F & NF) Classed nonpdnt- other Multimedia Misc NP: camera, story kit TOTAL NONPRINT TOTAL AV EQUIPMENT 3 962 I 818 250.597 108.886 36.765 17.688 12.398 596 432,709 926 0.3% 4,096 0.3% -3.3% 0.2% 1,845 0.2% -1.5% 21.2% 246,244 20.7% 1.8% 9.2% 107,092 9.0% 1.7% 3.1% 36,088 3.0% 1.9% 1.5% 18,987 1.6% -6.8% 1.0% 9,670 0.8% 28.2% 0.1% 621 0.1% -4.1% 36.6% 424,643 35.8% 1.9% 0.1% 1012 0.1% -8.5% TOTAL UNDEFINED TOTAL ADULT MATERIALS TOTAL CHILDREN'S MATERIALS 2,449 0.2% 2,529 0.2% -3.2% 835,293 70.7% 839,233 70.7% -0.5% 344,528 29.1% 345,003 29.1% -0.1% G RAN D TOTAL 1,182,269 100.0% Distribution: punch I copy for each selector 12.3, copy to NB #2 1,186,762 100.0% -0.4% ICPL TURNOVER RATE: CIRCULATION DIVIDED BY HOLDINGS ADULT Circulation FY95 FY96 FY97 FY98 Holding Turnover Circulation Holding Turnover Circulation Holding Turnover Circulation Holding Rate Rate Rate Turnover Rate Adult Fiction 165,524 33,415 5.0 166,312 33,741 4.9 170.228 34,791 4.9 170,096 36,791 4.6 Adult Nonfiction & JA 278,492 77,166 3.6 276,013 77,809 3.5 286,904 81,241 3.5 274,445 84,486 3.2 TOTAL PRINT 444,016 110,581 4.0 442,325 111,550 4.0 457,132 116,032 3.9 444,541 121,277 3.7 Audio Disc 7,508 3,321 2.3 4,766 246 19.4 358 225 1.6 317 222 1.4 Compact Disc 74,815 5,852 12.8 76,346 6,790 11.2 96,226 7,792 12.3 97,821 8,807 11.1 Movie Video 128,258 3,329 38.5 134,883 3,682 36.6 147,730 3,793 38.9 150,746 4,227 35.7 Nonfiction AV 55,991 7,340 7.6 57,072 7,924 7.2 61,715 8,650 7.1 62,397 9,111 6.8 Fiction on Tape 19,730 1,200 16.4 20,916 1,409 14.8 23,588 1,605 14.7 25,977 1,781 14.6 Art &Photographs 1,925 455 4.2 1,827 446 4.1 1,677 446 3.8 1,845 438 4.2 Games 458 56 8.2 314 11 28.5 5 0 NA NA NA NA AV Equipment NA NA NA NA NA NA 272 37 7.4 1,012 42 24.1 Multi Media NA NA NA 1,624 149 10.9 4,096 277 14.8 5,053 375 13.5 TOTAL AV 288,685 21,553 13.4 297,748 20,657 14.4 335.667 22,825 14.7 345,168 25,003 TOTAL ADULT 732,701 132,134 5.5 740,073 132,207 5.6 792,799 138,857 5.7 789,709 146,280 CHILDREN'S 5.4 Pix Books/Readers 155,924 23.890 6.5 139,828 21,218 6.6 138,095 21,358 6.5 142,416 22,125 6.4 Fiction 40,198 8,966 4.5 41,527 9,452 4.4 41,238 10,097 4.1 40,443 10,737 3.8 Nonfiction (-jA) 58,958 11,679 5.0 57,786 11.676 4.9 56,733 11,970 4.7 58,910 12,489 4.7 TOTAL PRINT 255.080 44,535 5.7 239,141 42,346 5.6 236,066 43,425 5.4 241,769 45,351 5.3 Audio Disc 75 0 0.0 NA NA NA NA NA NA NA NA NA Music CD/Cassette 9,420 937 10.1 9,179 1,026 8.9 9,005 1.149 7.8 9,271 1,269 7.3 Audio Book/Cassettes 10,508 884 11.9 10,803 896 12.1 10,047 968 10.4 10,235 1,079 9.5 Video 47,137 1,480 31.8 45,520 1,650 27.6 49,720 2.048 24.3 51,647 2,076 24.9 Games/Toys 2,502 236 10.6 3,646 223 16.3 4,191 251 16.7 4,096 251 16.3 Multimedia 842 70 12.0 3,025 134 22.6 4,617 220 21.0 Other 277 24 11.5 367 31 11.8 537 48 11.2 621 54 11.5 TOTAL AV 69,919 3,561 19.6 70,357 3,896 18.1 76,525 4,598 16.6 80,487 4,949 16.3 TOTAL CHILDREN'S 324,999 48,096 6.8 309,498 46,242 6.7 312,591 48,023 6.5 322,256 50,300 6.4 GRAND TOTAL 1,057,700 180,230 5.9 1,049,571 178,449 5.9 1,105,390 186,880 5.9 1,111,965 196,580 1. Adult fiction holdings and circulation include all adult large print. 2. Uncataloged paperbacks are excluded from beth adult and children's books. 3. FY99 data is estimated, based on 9 mos of data and 12 mos total circulation figures Notes: Distribution: copy to NB 2A, COpy to Annual Report 5.7 FY99 (est) Circulation Holding Turnover Rate 167,261 37,160 4. 272,539 84,265 3.2 439,800 121,425 3.6 324 268 1.2 98,325 9,851 10.0 152,014 4,647 32.7 62,580 9,166 6.8 25,436 2,027 12.5 1,868 451 4.1 NA NA NA 980 43 22.8 4,874 455 10.7 346.401 26,908 12.9 . 786,201 1481333 5.3 148,636 23,861 6.2 39,715 11,524 3.4 59,146 12,803 4.6 247,497 48,188 5.1 NA NA NA 9, 186 1,361 6.7 10,349 1,058 9.8 51.652 2,035 25.4 4,123 262 15.7 4,981 310 16.1 624 64 9.8 80,915 5,090 15.9 · 3281412 53,278 6.2 1,114~613 2011611 5.5 63 IOWA CITY PUBLIC LIBRARY CARD HOLDERS BY PLACE OF RESIDENCE JULY 1999 PLACE IOWA CITY RURAL JOHNSON COUNTY FEE CARDS Hills Shueyville Tiffin · University Heights JOHNSON COUNTY RECIPROCAL Coralville Lone Tree North Liberty Oxford Solon OTHER RECIPROCAL TOTAL CARDS NUMBER TOTAL PERCENT OF CARDS OF TOTAL 43,346 43,523 75.7% 4,225 4,225 7.3% 54 3 1 65 3,655 194 798 102 234 123 4,983 4,671 57,525 0.2% 8.7% 8.1% 100.0% Rural Johnson County Johnson County Reciprocal (8.66% Other Reciprocal { Fee Cards (0.21%) ,/-/~ Iowa City (75.66%) Libsl00 R:\BDALY~LIBS100\CRDRES99.WB2 10-Aug-99 65 MEETING ROOM USE FY99 List is not comprehensive 1000 Friends of Iowa 4-H & Big Brothers Big Sisters Group Activity Program American Association of Retired Persons American Federation of Teachers American Heart Association Benton Manor Home Owners Association Bicyclists of Iowa City Campaign to Add Women to the Iowa Constitution Campaign to End Homophobia Central Iowa Women's Caucus for Art City of Iowa City Public Art Advisory Committee Coalition to end the Sanctions on Iraq College Solutions Dartmouth Club of Iowa Department of Human Services Digital Equipment Computers Society District Parent Organization (DPO) Diverse Cities Initiative Diverse Cities Rapid Response Team for Hate Crimes Dreamwell Theatre Eastern College Consortium First Church of Christ, Scientist Four Seasons Garden Club Friends of Hickory Hill Park GAY Rights Now Global Focus: Human Rights '98 Grant Wood Area Educational Agency Greater Iowa City Area Cultural Alliance Harvard Alumni Association Hidden Acres Homeowners Association Holistic Resource Network Human Development Network Iowa Association for Dispute Resolution Iowa Association for Home Care Iowa City Chorus--Sweet Adelines Iowa City City High Parent Student Teacher Organization Iowa Iowa Iowa Iowa Iowa Iowa Iowa Iowa Iowa Iowa Iowa Iowa Iowa Iowa Iowa Iowa Iowa Iowa City City High-Drama City Federation of Labor City Free Medical Clinic City Hospice City Interpretative Teachers City Learning Foundation City Riverfront & Natural Areas Commission City Swedish Club Coalition for Human Rights Community College Department Natural Resources Department of Education Department of Human Services Internal Affairs Investigator's Association Midwives' Association Pride Committee Welsh Society Women's Foundation Islamic Society of Iowa City Islamic Study Group Johnson County Coalition Against Domestic Violence Johnson County Community Network Johnson County Democrats Johnson County Department of Mental Health Johnson County Department of Public Health Johnson County Empowerment Board Johnson County Historical Society Johnson County Labor Party Johnson County Sheriff Department Employees Linux User Group Mental Health/Developmental Disabilities Planning Council National Federation for the Blind Office of Consumer Advocates Osterberg for US Senate Meeting Room Use FY98 People to Elect Matt Goodlaxson for School Board People Who Change Lives Poetry Month with OU Sam Oeur Police Citizens Review Board Project Green Public Access Television Public Interaction - Community Involvement Committee Reading Group Meeting Rural Employment Aftershares Rush for Congress Society for Gender Independence Swedish Club of Iowa City Systems Change Network U 11 Alliance Soccer Team United Way Agencies Health Insurance Trust United Way of Johnson County University of Iowa College of Nursing/Adult Gerontology University of Iowa Environmental Coalition University of Iowa Gay Lesbian Bisexual Transgender Union University of Iowa International/National Writing Project University of Iowa Lesbian, Gay, Bisexual Staff & Faculty Association Veterans Administration Mixed Bowling League Visual Arts Alliance Volunteer Action Center Wall Street Women Investors Group West Side Players Xian Bi Ancestral Goddess Y2K Preparedness Youth Leadership Zion Lutheran Church SOURCE/ r-- ACCOUNT ~BEG,NN,NG BALAI~CS RECEIPTS IOWA CITY PUBLIC LIBRARY FISCAL YEAR 1999 RECEIPTS AND EXPENDITURES BY FUND CITY I LIBRARY BOARD CONTROLLED FUNDS Budget Budget Contract ~;;8d Damaged Access Bequests Office Salaries Fund 1630.0 3850.9 16.'_8.1 .2 1638.3 1638.4 5311.1-8 5311.9 5353.0 s011 $~so_,oo611 s30,14811 $4,974H $48,014H $85,94aH $73,46~11 ' -$291N Percent ;fotal $3,59211 $308,79011 REPLACEMENT/iESERVE FUNDS AV COMPUTER EQUIPMENT REPLACE 5492.0 5496.0 $20,11211' $227,877N TAX DOLLARS CITY $2,584,811 $381,514 $0 $0 $0 COUNTY $251,396 $0 $0 $0 $0 STATE/FEDERAL $0 $0 $12,182 $0 $0 FINES/FEES $134,007 $0 $0 $0 $0 SALES $1,777 $0 $0 $17,943 $0 INTEREST $0 $0 $1,379 $1,902 $2,957 GIFTS AND ENDOWMENT $0 $0 $0 $0 $0 MISC $0 $0 $0 $500 $7.770 TRANSFERS IN $47,740 $62,966 $0 $0 $0 ITOTAL EXPENDITURES $0 $0 $0 $0 $2,966.325 78.48% $0 $0 $0 $8,172 $259,568 6.87% $56,423 $0 $0 $0 $68,605 1.82% $0 $0 $0 $0 $134,007 3.55% $0 $0 $0 $0 $19,720 0.52% $4,965 $4,786 $0 $316 $16,305 0.43% $0 $116,782 $18,200 $0 $134,982 3.57% $447 $0 $0 $0 $8,717 0.23% $0 $0 $60,863 $0 $171,569 4.54% ~ $3,019,731~ $444~a0~ $13,56111 $20,34511 $10,72711 $6~,83511 $121,56~g $79,063B S8,48811 $3,779,79811 100,00%11 $11,790 $25,000 $724 $1,206 $11,854 $12,996JL $37,578J] PERSONNEL $2,034,139 $0 $2,623 $33 $0 $28,686 $3,604 COMMODITIES $70,593 $209 $0 $2,454 $100 $0 $8,282 SERVICES & CHARGES $385.920 $13,240 $774 $19,079 $9.491 $10.316 $12,063 $78,772 $0 $2,197,857 56.97% $0 $0 $81,638 2.12% $0 $0 $450,883 11.69% CAPITAL OUTLAY BUILDING EQUIPMENT LIBRARY MATERIALS $345,967 TRANSFERS OUT $36,790 ITOTAL - lENDING BALANCE NOTES: SEE NEXT PAGE $0 $38,291 $96,322 $452,740 $0 $0 $0 $0 $0 $35,207 $0 $0 $15,657 $28,801 $0 $0 $0 $0 $0 $74,038 $0 $0 $0 $0 $0 $0 $9,591~ $54,65911 S126,788~ Soft $0i $5,105l S3,75311 $493~011 S93,124~ $71.185~ N S3,019,731~ $504,480~ $38,604B $21,566~ $0 $0 $38,291 0.99% $0 $0 $628,727 16.30% $0 $3,550 $423,555 10.98% $0 $0 $36,790 0.95% $78,77211 _._$3,55011 $3,B~7,74111 loo.oo%11 $0~ $8,53011 $230,847~ o.oo%~ $9,431 $22,408 $62,966 $9,431Jl $22,408lj $23,677~ $243,047~ Notes to FY1999 RECEIPTS & EXPENDITURES BY FUND 1630.0 - Operating Budget - City tax dollars as receipts are computed by subtracting all other receipts from total expenditures. The balance equals tax dollars to support the library. The library levy is included. County tax dollars reflect the County's payment for service to rural residents. Transfers in funds from cable TV franchise fee which supports some Library Channel related costs. 385 - City Capital Budget - The $60,000 beginning balance was from a Carver grant received in FY99. Transfers in are from the computer replacement fund. Expenditures were for computer system replacement and City's share of ICN Room expenses. 1638.1 - Regional Reference Office - The library rents office space and use of the reference collection to the East Central and the Southeastern Regional Library Systems for back-up reference service to eastern Iowa public libraries. Part of the contract fees are used to reimburse the library costs of supplying substitute staff. Drop in income reflects lower reimbursed staff costs, not lower real income. In FY99 accumulated income was used to fund purchase of furniture for public meeting rooms. 1638.2 - Enterprise Fund - Most revenue except interest is from sale of photocopies, microfilm copies, electronic printing, copies of library-produced association file and newspaper index, and miscellaneous counter supplies. In recent years income from copying has decreased. In FY99 new pay for print based on a debit card system was begun and one public copier dropped. 1638.3 - Lost & Damaged - Fees to the collection agency for retrieving long overdue fines and fees are paid from this account. 1638.4 - Open Access - This is a state program that reimburses reciprocal borrowing. Income is earned one year and spent the next. Ongoing staff expenses for .75 FTE are paid for from these funds and special projects approved by the Library Board. 5311.1-8 - Gifts & Bequests - The largest component of this fund is interest income from the Centennial Endowment Fund and other restricted endowments, which purchases library materials. Support of Art-to-Go, retrospective newspaper indexing, and a FRIENDS gift to support the Summer Reading Program were funded from this account. Titanic and spelling Bee funds were deposited in this account in FY99. 5311.9 - Development Office Salaries - Friends Foundation fund allocated to personnel expenses of the Development Office are deposited here. 5353.0 - Jail Fund - Money comes from the County. All purchases are for materials for the jail's library and for newspapers and magazines for each cell block. 1692.0 - AV Equipment Replacement Fund - Combined with CableVideo Replacement Fund in FY96. Funds are used to buy AV and cable equipment replacements. 1696.0 - Computer Reserve Fund - This fund allows for replacement of outdated or damaged computers or peripherals to maintain the equipment required to provide library services. Funds were transferred out in FY99 to the capital account where the total system replacement project was tracked. lib\admin\notes,r&e IOWA CITY PUBLIC LIBRARY EXPENDITURES FOR LIBRARY MATERIALS FIVE YEARS (FY95-FY99) FISCAL YEAR 1995 ~ FISCAL YEAR 1996 I FISCAL YEAR 1997 SPENT I P'CENT SPENT I P'CENT SPENT ~ P'CENT FISCAL YEAR 1998 SPENT I P'CENT ADULT PRINT 9610 - Books 134,618 44.0% 163,842 43.9% 175,801 43.3% 172,779 42.7% 9650 - St. Orders 28,543 9,3% 30, 172 8.1% 38,581 9.5% 37,635 9.3% 9660 - Serials 16,434 5.4% 40,097 10.7% 37,409 9.2% 37,320 9.2% TOTAL 179,595 58.7% 234,111 62.7% 251,791 62.0% 247,734 Adult Electronic Reference 23,225 7.6% 7,356 2.0% 28,025 6.9% 27,822 FISCAL YEAR 1999 SPENT { P'CENT 171,807 40.9% 44,064 10.5% 42,829 10.2% 61.2% 258,700 61.6% 6.9% 34,300 8.2% ADULT AUDIOVISUAL 9623 - Music CD's 9,351 3.1% 14,987 4.0% 11,900 2.9% 14,873 3.7% 9622 - Fiction on Tape 8,196 2.7% 14,611 3.9% 12,058 3.0% 12,094 3.0% 9636 - Video Movies 12,531 4.1% 11,730 3.1% 12,384 3.1% 11,793 2.9% 9635 - Art 3,203 1.0% 2,599 0.7% 3,351 0.8% 3,874 1.0% 9641 - Multimedia* 0 0.0% 5,000 1.3% 4,739 1.2% 4,965 1.2% 9645 - Nonfiction Audio** 0 0.0% 9,208 2.5% 6,066 1.5% 3,708 0.9% 9644 - Non-Fic Video/Misc 17,907 5.8% 16,335 4.4% 12,901 3.2% 12, 107 3.0% TOTAL 51,188 16.7% 74,470 20.0% 63,399 15.6% 63,414 TOTAL ADULT 254,008 83.0% 315,937 84.6% 343,215 84.6% 338,970 13.2% 43,487 11.7% 46,960 11.6% 51,367 3.5% 12,816 3.4% 13,693 3.4% 12,884 O.3% 994 O.3% 2,013 O.5% 1,868 17.0% 57,297 15.4% 62,666 15,4% 66, 119 CHILDREN'S 9610 - Books 40,393 9620 - Audiovisual 10,818 9650 & 9660 - St. Orders & Seriah 935 TOTAL CHILDREN°S 52,146 298,496 97.5% 359,775 96.4% 323,415 79.7% 340,592 70, 162 17.3% 50,358 7,658 2.5% 13,459 3.6% 12,300 3.0% 14,139 14,778 3.5% 13,088 3.1% 12,437 3.0% 3,926 0.9% 4,470 1.1% 5,042 1.2% 10,870 2.6°/ OPERATING BUDGET ENDOWMENT and GIFTS*** Special Funds 100%J $373,234 100% $405,881 100%l GRAND TOTAL I $306,154 * New FY96, replaces games ** Prior to FY96 reported w/NF Video ***General Endowment broken out FY97 and FY98, Combined starting FY99 15.7°/ 64,611 15.4% 83.7% 357,611 85.1% 12.7% 47,310 11.3~ 3.2% 12,482 3.0%: 0.5% 2,602 0.6%! 16.3% 62,394 14.9% 84.1% 345,967 82.4°/` 12.4% 74,038 17.6°/, 3.5% 0.0% 100%I $420,005 100% $405,089 IOWA CITY PUBLIC LIBRARY INCOME FROM FUND RAISING FISCAL YEAR ($1 CUMULATIVE PURPOSE 1983 1991 1992 1993 1994 1995 1996 1997 1998 1999 TOTAL FROM 83 FRIENDS Annual Gift* $10,000 $13,500 $15,000 $16,000 $16,000 $19,100 $17,300 $17,000 $13,000 $10,200 $227,100 Support of DO $7,793 S10,500 $11,425 $2,250 S2,550 $2,650 $2,850 $3,000 $3,400 $55,883 Subtotal 1 $10,OO0 $21,293 $25,500 $27,425 $18,250 S21.650 $19,950 $19,850 $16,000 $13,600 $282,983 FOUNDATION Endowment Income-Unrestricted $40,740 $42,780 $44,900 $47,250 $49,200 $50,676 $52,200 $55,370 $56,250 $507,916 Endowment Income-Restricted $1,553 $1,635 $2,228 $3,266 $3,597 $4,472 $6,705 $6,870 $9,554 $43,113 Support of DO $32,511 $31,500 $44,250 $57,740 $60,070 $64,000 $95,400 $98,850 $95,863 $626,168 Subtotal 2 $0 $74,804 $75,915 $91,378 $108,256 $112,867 $119,148 $154,305 $161,090 $161,667 $1,177,197 OTHER GIFTS G & B Designated $1,911 $20,685 $21,562 $7,094 $44,019 $54,168 $26,621 $36,906 $91,833 $23,549 $379,158 G & B Undesignated $4,420 $4,906 $7,943 $6,629 $190 $57 $10,218 $9,470 $6,385 $10,078 $113,744 G & B In-Kind $2,147 $4,257 $6,187 $2,552 $5,043 $6,832 $1,010 $10,100 $291,128 Subtotal 3 $6,331 $27,738 $33,762 $19,910 $44,209 $56,777 $41,882 $53,208 $99,228 $43,727 $784,030 GRAND TOTAL $16,331 $123,835 $135,177 $138,713 $170,715 $191,294 $180,980 $227,363 $276,318 $218,994 $2,244,210 FUND RAISING SUMMARY FUND 1983 1991 1992 1993 1994 1995 SUSTAINING Cash (;21,551 (;47,508 (;49,000 $62,146 (;54,245 (;64,173 Designated (; 15,258 (; 1,500 In-Kind $50 Subtotal 1 (;21,551 $62,826 (;49,000 $63,646 (;54,245 (;64,173 FRIENDS Memberships (;1,439 $14,653 $16,437 (;735 BooksaPes $9,597 $10,238 (;8,930 (;7,003 (;5,195 $6,867 Subtotal 2 $11,036 (;24,891 $25,367 (;7,738 (;5,195 (;6,867 UNRESTRICTED ENDOWMENT FREE PUBLIC LIBRARY $10,210 $10,802 (;6,933 (;4,513 $3,467 GREEN HUMANITIES Cash (;24,798 (;30,490 (;32,038 $59,632 $18,555 Designated $25 In-Kind $300 $300 $300 $9,884 NEWSOME/WESTGATE $1,033 (;1,856 $3,787 $2,884 $5,213 YEAR 2000 $300 (;1,935 $905 $1,490 (;3,293 Subtotal 3 (;0 (;36,666 (;45,383 (;43,963 (;78,403 $30,528 RESTRICTED ENDOWMENT CHILDREN'S MEMORIAL $735 $50 $725 $550 (;350 DETWILER $75 (;375 (;625 $1,400 (;350 HOLOCAUST $200 $200 (;200 JOHNSON COUNTY BAR ASSOCIATION LOTTMAN $1,755 (;1,060 $615 $700 $150 MCDONALDS LITERACY FUND $2,000 $2,000 (;2,000 $2,000 $2,000 SHIVE $1,900 $475 (;5,060 $3,875 (;4,600 TADASHI PIANO FUND $3,131 $120 $197 WEBER/LIONS $800 $1,000 $1,082 EGGERS $9,150 $1,215 Richerson Fund Intellectual Fund Subtotal 4 $0 (;10,396 $5,080 $10,504 $17,875 (;8,865 ENDOWMENT FUNDS TOTAL (Subtotals 3 + 4) $0 (;47,062 (;50,463 , (;54,467 $96,278 $39,393 FAMILY CONCERT PROGRAM Cash (;100 $425 $5,021 In-Kind SPECIAL PROJECTS $7,739 $7,209 (;8,205 $9,420 (;8,500 Subtotal 5 (;0 $7,839 $7,634 (;13,226 $9,420 (;8,500 OTHER GIFTS G & B Designated (;1,911 (;20,685 (;21,562 $7,094 (;21,264 (;30,556 G & B Undesignated (;4,420 $4,906 $7,943 (;6,629 $300 G & B In-Kind $2,147 $4,257 $6,187 $6,173 (;2,552 Subtotal 6 (;6,331 $27,738 $33,762 (;19,910 (;27,737 $31,108 GRAND TOTALS $38,918 $170,356 $166,226 $158,987 $192,875 $182,569 FUND YEAR 1996 1997 1998 1999 CUMULATIVE TOTAL FROM 83 (;;58,678 $80,395 (;86,524 (;81,534 (;798,456 $30,332 (;4,724 (;;58,678 $80,395 $86,524 (;81,534 (;833,512 S 106,607 (;8,409 $8,350 $7,427 $15,487 (;150,060 (;8,409 $8,350 (;7,427 $15,487 $256,989 $1,688 $610 (;855 370 $112,599 (; 125,000 $13,498 (;32,950 $16,863 7,181 $703,173 (;1,074 $12,257 $1,240 $650 $100 $100 $25,105 (;500 $150 $658 $11,770 $16,926 $34,360 (;18,477 $7,651 (;990,980 $300 $350 (; 150 (;235 $5,947 $500 $590 $500 (;500 $6,315 $250 $200 (; 1,050 $1,000 $11,000 $100 $150 $50 $9,930 $10,000 $1,130 $438 (;650 $3,200 $26,128 (;3,448 $1,000 (;8,882 $1,459 $125 $300 (; 100 $12,349 $2,855 $1,550 $1,050 $1,200 $6,655 (;770 $770 (;7,364 $4,403 $3,700 $6,235 (;102,524 $24,290 (;38,763 $1,093,504 $10,286 $481 (;13,683 (;9,000 $63,756 (;13,683 $9,000 $74,523 $28,521 (;36,906 (;91,833 $23,549 $334,711 $10,218 (;9,470 $6,385 (;10,078 (;114,390 (;1,344 $6,832 $1,010 $10,100 (;40,602 $40,083 $53,208 (;99,228 $43,727 (;489,703 III $131,460 $180,716 229,039 $163,634 $2,747,120 73 PERMANENT STAFF STAFF ROSTER - JULY 1, 1999 Administration *Susan Craig *Elizabeth Nichols Ed Arensdorf Beth Daly Martha Lubaroff Children's Services *Debb Green Shalar Brown Katherine Habley Sara Glenn Nancy Holland Craig Johnson Deanne Wortman Circulation Services *Heidi Lauritzen Robin Beery Terri Byers Beth Daly Mary Estle-Smith Romona Murrell Larry Parks Ron Prosser Valeria Schnor Deb Wyjack Community and Audiovisual Services *Kara Logsden Sara Brown Maureen Delaney Beth Fisher Jean Hagen Charlie Koenigsaecker Todd Leach Development Office *Larry E. Eckholt Kate Milster Information Services *Maeve Clark Stevie Andrew Barbara Black Todd Brown Jeanette Carter Linda Dyer John Hiett Kathy Mitchell Systems Support *Elizabeth Nichols Greg Kovaciny Hal Penick Bob McBumey Technical Services *Barb Black Stevie Andrew Shalar Brown Sara Glenn Terry Hall Craig Johnson Larry Parks Ruby Miller Diana Morris-Jarvis Valeria Schnor Diane Sunshine Permanent Staff who Left Prior to June 1 Laura Morton - 3 years Bridget Quinn-Carey - 1¼ years Robert Duncan - 4 years Transferred to RRO Georgia Heald *Administrative Staff. NOTE: People who work in more than one Division or Department are listed more than ORCe. (continued) HOURLY PAY STAFF: (as of 10/98) This list includes current hourly pay employees and those who worked at the library longer than 6 months during the past year. This is the core of our 16.4 FTE hourly-pay staff. Amanda Ash - 1 mo. Heidi Atkins - 4 mos. Jennifer Baek - 1¼ years Hayley Barker - 1 mo. *Shannon Black - 6 mos. Julia Blair - 7 years Scott Blickhan - 6 mos. Micahel Bolgren - 6 mos. Natalie Brown - 6 mos. *Martha Coakley - 2 years Thomas Comerford - 2 mos. Amy Culberg - 1 year Sarah Davis - 2 year Derek Doan - 2 year Michelle Dralle - 10 years Kim Faux - 3 years Erica Fering - 1 year Bill Friedman - 6 mos. Mike Green - 1¼ years Archie Greene - 8 years Ryan Greenlaw- 1 mo. Georgia Heald - 6 years Kathleen Henderson - 15 years Sara Holifield o 1 mo. Amber Johnson - 1¼ years Julie Jones - 8 mos. Barbara Jordan - 2 mos. Natasha Kahn - I year *Vivian Kleinschmidt - 13 years Philip Kirk - 3 mos. Bonnie Larsen-Dooley - 4 years *Anna Leja o 7 mos. Benjamin Mack- 1 mo. Wanda Mansaray ~ 1 mo. Steve Marsden - 17 years Jennifer Marshall-Duncan - 3¼ years Joseph Mizelle - 1 year *Jane Monson - 6 mos. Catherine Moore - 2 year David Moore - 1 year Lysa Moore - 1 mo. Tracy Mosman - 11 ¼ years James Moxley- 1 mo. Kit Murray - 6 mo. *Andy Neely - 4 years Mary O'Malley - 9 mos. Amy Pannkuk- 1 mo. Irene Patil- 12¼ years John Peppie - 8 years *Damian Pieper - 6 mos. Sharim Rainwater - 2 years Bill Reese - 1 year Jamal (Areli) River - 4 years *Elizabeth Roberts - 2 years Liz Rolfsmeier - 1 year Rina Russell- 3 mos. Ryan Sehr- 1 mo. Jeff Shannon - 1 year Ardis Sillick - 9 mos. Sara Staker- 1 year Emily Stebing - 2 years Tyler Steward - 6 mos. Betty Thomas - 9 mos. *Rob Uthoff- 3~ years *Sara Uthoff- 8 years Victoria Vallejos - 1 year Julia Venzke - 1¼ years Chris Waiters - 8 years Wendy Weidlein - 6 mos. Michael Whitcomb - 2 years *Kelsie Whitten - 1 year Ashley Wilson - 3 mos. Rebecca Woodhouse- 1 year *Not on current payroll (8-99) admin\anngls.rpt\stfrstr.wp5 Date 7/13/98 7/29/98 Title FY99 Continuing Education Staff Name 75 ABD Windows Presentation Dibold Presentation Penick Clark, Kovaciny, Nichols, Penick 8/13/98 Emre Year 2000 Computer Issues Nichols 9/2/98 9/8/98 9/25/98 9/29/98 9/29/98 ILA Support Staff Roundtable Microsoft Project '98 Software Laura Ingalls Wilder Conference ECS Video Expo '98 Getting Organized Fast and Get Rid of Clutter Sunshine Nichols Habley Fisher, Leach Clark, Nichols 10/2/98 10/8/98 10/8/98 10/9/98 10/14/98 10/21/98 Meeting on E-rate Fund Raising Seminar Iowa ArtsFest training Integrated Campaign Seminar Iowa Library Association Meeting Think Outside the Box Nichols Eckholt Green Eckholt Carter, Craig, Clark, Dyer, Green, Hiett, Lauritzen, Lubaroff, Nichols Daly 11/4/98 11/7/98 11/10/98 11/10/98 11/12/98 11/17/98 Booktalk Lunch Festival of Books for Young People What Makes a Public Library a Public Library Leading Productive Meetings Back in Circulation Again How to De-Junk your Life Black, Glenn, Green, Habley, Holland Black, Holland, Johnson Mary McMurray, Jim Swaim Craig, Nichols Lauritzen Green 12/4/98 12/7/98 12/11/98 How to Manage Multiple Projects Phone Training Inservice Day Fisher All Staff .~ll Staff Inservice Day Session Titles: Diversity, the Library, and You Library Organizations and You Yoga for Stress Reduction in the Workplace Gates Foundation Multimedia for Adults and Children You and Planning Eating for Your Health 76 Iowa City Public Library FY98 Continuous Education l date title 1/12/99 1/19/99 TracCenter Training Innovative Opac Training 1/21/99 Innovative Systems Training 2/23/99 2/24/99 2/24/99 2/25/99 2/26/99 Innovative Cataloging Training New Children's Books Skillpath: 1 ~t Time Manager Innovative Acquisition Training Periodical Database Teleconference staff name type Kovaciny, Nichols, Penick Andrew, Black, S Craig, Johnson, Morris-Jarvis, Penick Black, Kovaciny, McBumey, Morris-Jarvis, Nichols, Penick Andrew, Black, Glenn, Johnson, Morris- Jarvis, Nichols, Penick, Sunshine Habley, Glenn, Green Logsden Black, Brown, Hall, Morris-Jarvis, Penick Andrew, Brown, Carter, Clark, Dyer, Faux, Fisher, Green, Hiett, Johnson, Patil 3/5/99 3/20/99 3/23/99 3/27/99 Cultural Alliance Workshop IEMA Author Speech Innovative Circulation Training 4Cs Spring Conference Clark, Nichols Green Armbrust, Beery, Byers, Craig, Daly, Delaney, Estle-Smith, Lauritzen, Morris- Jarvis, Murrell, Nichols, Parks, Penick, Prosser, Schnor, Wyjack Green 4/6/99 4/14/99 4/15/99 4/15/99 4/23/99 4/26/99 4/30/99 Strategies for solving the Y2K problem Workers Comp Update Presentation by Gordon/ALA Executive Kids' First- State Library Conference How to Supervise People Health Information at the Point of Need Writing Procedural Notebooks Kovaciny, Nichols Craig Craig Green, Holland Arensdorf Logsden Lubaroff, Prosser MAY 5/11/99 5/13/99 5/18/99 5/! 9/99 5/25/99 Innovative Computer Training All Staff Descriptive Cataloging Glenn, Morris-Jarvis Housing in Johnson Co Clark, Craig, Lauritzen, Nichols Electronic Library Training Clark Children's Museurn/Public Library Cooperation Green Acquisitions Training Black, Hall, Parks, Schnor 6/15/99 6/21/99 6/25/99 6/28/99 Word I Training Word II Training ALA Annual Conference Volunteer Management Workshop Kovaciny, Nichols Kovaciny Craig, Nichols Milster 77 STATE LIBRARY OF IOWA 1999 PUBLIC LIBRARY GENERAL INFORMATION SURVEY (July 1, 1998-June 30, 1999) Part 1-General Information Tnformation in this section will be used to identify the library and to ensure that the data reported for the library is listed correctly in the Iowa 'ublic Library Statistics. Enter data in boxes with double lines. I1. City I XOWa City 2. County I Johnson County ] 2. 3. Region Note: Use two-character abbreviation only II 4. Actual Name of Library I Iowa City Public Library ] 4. 5. Library Director/Administrator I Susan Craig ] 5. Line 3 REGION. Use the two-character abbreviation only. Use the abbreviation for your region. CE=Central, EC=East Central, NC=North Central, NE=Northeast, NW=Northwest; SE-Southeast, SW=Southwest. If you are not sure in which region you are located, please call the State Library (1-800-248-4483) for help. · ine 4 ACTUAL NAME OF LIBRARY. Put the name of your library (for example: Carnegie-Stout Public Library). Line 5 LIBRARY DIRECTOR/ADMINISTRATOR. This is the name of the person hired to be responsible for operating the library. Part It-Staff 4CLUDE UNFILLED POSITIONS IF A SEARCH IS CURRENTLY UNDERWAY. INCLUDE ALL EMPLOYEES PAID BY THE LIBRARY Positions by Number and FTE A B Number of Staff in Position Total FTE by Position T :nes 6-7 FULL-TIME EQUIVALENT EMPLOYEES. Report figures as of the last day of the fiscal year. To ensure comparable data, 40 hours per week has been set as the measure of full-time employment for this survey. To compute full-time equivalents (FTE) of employees in any category, take the number of hours worked per week by all employees in that category and divide it by 40. When figuring the Full-Time Equivalents (FTE), carry your figure to two decimal places, but no more than two. Examples: ABC Library has 2 librarians and 1 clerical employee. One librarian works 20 hours per week, the other works 6. Examples of Lines 6 -7 would look like this: ne 6 PAID LIBRARIANS. 2 00.65 The 00.65 was the result of dividing 26 total hours by 40. Persons with the title of librarian do paid work that usually requires professional training and skill in the theoretical or scientific aspects of library work, or both, as distinct from its mechanical or clerical aspect. Staff members are considered librarians if they do professional library work such as administration, reference, cataloging, or selection. L~ne 7 ALL OTHER PAID STAFF. 1 00.13 The 00.13 was arrived at by dividing 5 hours by 40. Form No. 259-2081 Rev 5/99 Public Library General Information Survey 78 'Ehis includes all other FTE employees paid from the reporting unit budget, including plant operations, security. and maintenance staff For example, a clerical worker who works 5 hours per week is. 13 FTE. , 9. 10. Line 8-10 Levels of Education Masters of Library Science Other College Degree (2 or 4 year) (exclude #8) High School Graduate (exclude #8 and #9) Total FTE 14.75 I 8. 15.20 I 9. 26.35 I,o. LEVELS OF EDUCATION Use the directions above (6-7) to compute full-time equivalents (FTE) for each level of education. FIE is reported only at the highest level of education completed and not included again for the other levels completed. 11. 12. Line 11 Volunteers Number of Volunteers Annual Total Number of Hours Worked by Volunteers I 155 I 11. 16,292 NUMBER OF VOLUNTEERS. Report unpaid library workers. Do not include Green Thumb employees or employees paid by another agency. Education Level Achieved by Director (check one) Masters in Library Science Other Masters Degree Bachelors in Library Science Other Bachelors Degree X Two-year college degree Some college High School Graduate (or equivalent) Did not graduate from High School Certification Is the library director certified by the State Library? (Y or N) Number of other staff members certified? X 19 Part lit-Library Income ihow all sources of funds for 1998-99. LEPORT ALL INCOME AS WHOLE DOLLARS ONLY; OMIT CENTS. If your library does not have an item in its budget or if the information not available, enter NA. Include any funds carried over from the previous year. Enter each source of income on only one line, e.g. if fines qcVor fees are included in Line 13, enter "0" in Line 2 I. Form No. 259-2081 Rev 5/99 Public Library General Information Survey '- 2 13. 14. 15. 15a. 16. 17. 17a. 18a. Lines l3-15 .ine 14 Total Governmental Income City Appropriation Special City Appropriation for Capital Outlay County Appropriation (Enter Name of County) Other County Appropriation Federal Assistance Access Plus and Open Access State of Iowa Revenues Income from other contracting cities Do Not Include in #13 J County Johnson J I 7q Other Governmental Revenue 2922,514 381,514 251,396 56,423 49,403 13. 14. 15. 15a. 16. 17. 17a. 18 18a. LOCAL GOVERNMENT SOURCES. All tax and non-tax receipts allocated by the city ('Line # 13) or county (Line # 15 ) of the public library, and available for expenditure by the public library. Do NOT include here the value of any contributed or in-kind services and the value of any gifts and donations, fines or fees. In-kind is the provision of services by another agency in place of some cash support, such as a situation in which the city pays the electricity for the library, but not out of the library budget. CAPITAL OUTLAY. All income from the city budgeted for fixed assets or additions to fixed assets, except for the purchase of library equipment. Include income budgeted for sites, buildings, additions to buildings and fumishings. ,ine 15, 15a COUNTY APPROPRIATION. List the county from which you receive the majority of funding on Line 15, with the name of the county and the amount received. List the county from which you receive other funding on Line 15a, with the name of the county and the amount received. If funding is received from more than 2 counties, list additional counties and amounts on a separate attachment. Line 16 FEDERAL ASSISTANCE. All revenue received from Federal sources. ine 17 OPEN ACCESS AND ACCESS PZUS. Include payments received for Open Access and Access Plus programs. line 17a STATE OF IOWA REVENUES. Include any state funds other than Open Access Or Access Plus. .ine 18 INCOME FROM OTHER CONTRACTING CITIES. Include all funds from contracts for service with other cities, not including your own. ine 18a OTHER GOVERNMENTAL REVENUES. All funding, forservices rendered, from governmental sources other than those listed in lines 13-18. Total Non-Governmental Income 19. Other Grants (Total) I 19a. List Grants (#19) Individually, by Title and Amount [ ' 9a. (Continued) 19. 20. ;1. '.2a. Endowments and Gifts Fines ancL/or Fees Other (Sa]es) Balance in Savings or Trust Accounts (As of June 1999) 116,782 I20. 134,007 I 21. 19,720 J 22. Form No. 259-2081 Rev 5/99 Public Library General Information Survey '- 3 Line 19 80 OTHER GRANTS frotaD. The total revenue from non-governmental grants. assistance and intended to foster research or innovative projects. A grant is a sum of money ~ven as financial Line 19a. List each grant received and the amount of the grant.. Line 20 Line 21 ENDOWMENTS AND GIFTS. Report all gifts and donations ofmoney from all sources, other than grants (Line 19). Include interest on gifts of money. Do NOT include the value of gifts and donations of books or other library materials and equipment. FINES AND FEES. Report all income from overdue fines, non-resident fees, photocopy fees, equipment rental, etc. Line 22 Line 22a OTHER INCOME. Report all income other than that given in Lines 19-21. Do NOT include the value of any contributed service or the value of "m-kind" gifts and donations. BALANCE IN SAVINGS OR TRUST ACCOUNTS. Report the balance held at the end of the year. Interest on these accounts should be included in Line 20. 23a. 23b. 23c. 23d. 23e. Operating Income Local Government Operating Income (#13,15, 15a, 18, 18a) spent for operating costs State Government Operating Income (#17, 17a) spent for operating costs Federal Government Operating Income (#16) spent for operating costs Non-Governmental Operating Income (#19-22) spent for operating costs Total Operating Income (#23a-23d) spent for operating costs 2,935,127 I 23a. 282,361 123d- 270,509 123e. Lines 23a-e OPERATING INCOME. Operating income is 1998-99. income which was used to operate the library in 1998-99. Report only income used for operating expenditures. If the library received $30,000 in income from all sources but only spent $25,000 for standard operating expenditures, the operating income would be $25,000. Include federal, state, or other grants which were used for operating expenditures. Do not include: income for major capital expenditures; contributions to endowments unspent in fiscal year 1999; income passed through to another agency; income such as gift funds or city income placed in a Trust and Agency account; or any funds unspent in the previous fiscal year. Line 23a OPERATING INCOME FROM LOCAL GOVERNMENT. Report tax and nontax receipts allocated by the community, district, or county of the public library and available for expenditure by the public library. Do not include here the value of any contributed or in-kind services and the value of any gifts and donations, fines, or fees. Calculate operating income as follows: (al) Calculate the amount of city appropriation (Line 13) which is operating income ; (a2) Calculate the amount of county appropriation (Line 15, 15a) which is operating income ; (a3) Calculate the amount of other government revenue (Line 18, 18a) which is operating income .Total al, a2 and a3 to find the total operating income from local government. Line 23b OPERATING INCOME FROM STATE GOVERNMENT. Report funds distributed to public libraries by state government for expenditure by the public libraries. This includes funds from such sources as Open Access and Access Plus in FY 1999 in Line 17 and other state funding in Line 17a. Do not include federal monies distributed by the states. Calculate the amount of income from state government (Line 17, 17a) which was used as operating income. Line23c OPERATING INCOME FROM TItE FEDERAL GOVERNMENT. Report federal government funds distributed to public libraries, including LSTA monies distributed by the states. Calculate the amount of income from the federal government (Line 16) which was used for operating expenses. Do not count funds which were received as income but not completely expended during the fiscal year. Line 23d OPERATING INCOME FROM OTHER INCOME. Report operating income other than that reported in Lines 23a through 23 c. Include, for example, gifts and donations, interest, library fines, and fees for service used for operating expenditures in FY 1999. (This amount is the total of income from Line 19 and 19a, (other grants), Line 20, (endowments and gifts), Line 21, (fines and fees), Form No. 259-2081 Rev 5/99 Public Library General Information Survey 4 Line 23e 81 and Line 22, (other income) spent in the current year). Do not include the value of any contributed services or the value of "in- kind" gifts and donations. TOTAL OPERATING INCOME. Sum of Lines 23a through 23d. Total operating income should be in the range of 75-125% of total operating expenditures (Line 38a). Part IV-Expenditures All expenditures including grants and cooperative arrangements. If your library does not have an item in the budget, (e.g. utilities, benefits, etc .), or if an item is not available or not applicable, enter NA. Round all numbers to the nearest whole dollar. 24. 25. 27. 29. 31. .32. 33. 33a. 33b. 34. l~. 36. 1,740,160 375,322 Standard Operating Expenditures Salaries and Wages (before deductions) Employee Benefits if Paid by Library Ctnsurance, Social Security, retirement, etc.) Employee Benefits if Paid by City/County Print Materials(excluding serial subscriptions and microforms but including paperbacks) Serial subscriptions (All formats including micro~che or microfilm) Microforms (except serial subscriptions) Video Recordings (All formats) Audio Recordings (All formats) Films (All formats) Computer Soft'ware Library Materials in Electronic Format Electronic Access Other Materials Plant Operation if Paid by Library (Phone, heat, lights, cooling) Value of Plant Operation if Paid by City/County Equipment All Other Operating Expenditures Total of All Operating Expenditures (#24438, excluding #26 and #36) Capital Oufiay ~Capital Outlay for Sites, Buildings, Remodeling of Old Buildings I 265,883 42,829 27,376 34,884 34,300 14,733 251,391 96,322 308,074 3,191,274 I-,9. II 584,145 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 33a. 33b. 34. 35. 36. 37. 38. 38a. 39. To ensure accurate reporting, consult your business officer or city clerk regarding this section. Report only such monies expended during the "~99 fiscal year, regardless of when the monies may have been received from Federal, State, local or other sources. REPORT ALL CPENDITURES AS WHOLE DOLLARS ONLY, OMIT CENTS. If your library does not have an item in your budget or the information is not available, enter NA. ~e 24 SALARIES AND WAGES. This amount should be the salaries and wages for all library staff for the fiscal year. Include salaries and wages before deductions, but exclude "employee benefits." Form No. 259-2081 Rev 5/99 Public Library General Information Survey 5 82 - Line 25, 26 Line 27 Line 28 Line 29 Lines 30-32 Line 33 Line 33a 33b. Line 34 Lines 35-37 EMPLOYEE (Fringe) BENEFITS. The benefits outside of salaries and wages paid and accruing to employees regardless of whether the benefits or equivalent cash options are available to all employees. Include amounts spent by the reporting unit direct, paid employee benefits including Social Security, retirement, medical insurance, life insurance, guaranteed disabili~' income protection, unemployment compensation, worlcmen's compensation, tuition, and housing benefits. Employee benefits paid out of the public library budget should be reported on Line 25. The actual amount of employee benefits paid by the citycount>: is reported in Line 26. PRINT MATERIALS. Materials consisting primarily of words and usually produced by making an impression with ink on paper. Included in this category are materials that do not require magnification: books (Line ,40), bound periodicals, paperback books. government documents, braille materials, ephemeral print materials, and the like. SERIAL (Periodical) SUBSCRIPTIONS. Include here the cost of serial subscriptions, which are publications issued in successive parts, usually at regular intervals, and as a rule, intended to be continued indefinitely. Serials include periodicals, magazines, newspapers, annuals (reports, yearbooks, etc.), proceedings, and transactions of societies. MICROFORMS. Include here the expenditures for micwforms, which are photographic reproductions of textual, tabular, or graphic materials reduced in size so that they can normally be used only with magnification. The two main types of microforms are microrepwductions on transparent material, including roll microfilm, aperture cards, microfiche and ultrafiche, and reproductions on opaque material. See definitions for Video Materials (Line #46), Audio Materials (Line ~h~4), Film (Line #45) COMPUTER SOFTWARE. Enter expenditures for computer software, ~vhich includes procedures and associated documentation that instruct the computer to perform certain types of tasks, in contrast to the physical components or devices of a computer (hardware) (for example, WordPerfect, Paradox, Lotus 123, Pagemaker, etc.) OPERATING EXPENDITURES FOR LIBRARY MATERIALS IN ELECTRONIC FORMAT. For the mostpart, expenditures should be for CD-ROMs, disks, or tapes. In some cases where a computer was included as part of the package (InfoTrac, for example), the cost of the entire product should be included. Estimates are acceptable for this question, and are actually encouraged. Don't include expenditures for the types of items in Line 33b. Report operating expenditures for materials considered part of the collection, whether purchased or leased, such as CD-ROMs, magnetic tapes, and magnetic discs, that are designed to be processed by a computer or similar machine. Examples are U.S. Census data tapes, locally-mounted databases, serials, and reference tools. Include operating expenditures for equipment when the cost is inseparably bundled into the price of the information service product. Exclude operating expenditures for library system software and microcomputer software used only by the library staff. Don't include items that were reported as Capital Outlay, Line 39. OPERATING EXPENDITURES FOR ELECTRONIC ACCESS. Report only operating expenditures, not capital expenditures for new computer systems. Don't include items reported in Line 33a. Report all operating expenditures from the library budget associated with access to electronic materials and services. Include computer hardware and software used to support library operations, whether purchased or leased, mainframe and microcomputer. Include expenditures for maintenance. Include expenditures for equipment used to run information service products when that expenditure can be separated from the price of the product. Report expenditures for services provided by national, regional and local bibliographic utilities, networks, consortia and commercial services. Report all fees and usage costs associated with such services as OCLC FirstSearch or electronic document delivery. Include miscellaneous items such as phone lines, computer paper, and other supplies. OTHER MATERIAL. Include all expenditures for materials not reported on lines 27-33b, such as puzzles, art prints, vertical file subject heading (not individual items), filmstrips, etc. PLANT OPERATION AND MAINTENANCE. Operation of Plant consists of the housekeeping activities concerned with keeping the physical plant open and ready for use. It includes rent (if applicable), cleaning, disinfecting, heating, lighting, communications, Interact service, power, moving furniture, handling supplies, caring for grounds, and other such housekeeping activities as are repeated somewhat regularly on a daily, weekly, monthly, or seasonal basis. Include minor repairs (e.g. broken windows). Form No. 259-2081 Rev 5/99 Public Library General Information Survey 6 Line 36 Line 37 Line 38 Line 39 83 VALUE OF PLANT OPERATION. If the library does not pay all of the costs associated with operating and maintaining the libran.'. report the actual amount paid by the city. (e.g. city pays for heat, light) on line 36; if library budget includes money for telephone, rent, cleaning, etc., report on line 35. EQUIPMENT. Include expenditures for all library equipment purchased during the 1999 fiscal year. Includes microform equipment. audiovisual equipment computer workstations, and computer-related equipment ALL OTItER OPERATING EXPENDITURES. Include all expenditures other than those given in lines 24-37. CAPITAL OUTLAY. Include funds for the acquisition of or additions to fixed assets such as building sites, new buildings and building additions, new equipment (including major computer installations), initial book stock, furnishings for new or expanded' buildings, and new vehicles. This excludes replacement and repair of existing furnishings and equipment, regular purchase of libra~' materials, and investments for capital appreciation. Part V-Library Collection Use Fiscal Year beginning July 1, 1998 40. Books and Serials (Number of volumes) 41. 42. 43. 44. A B L 46. 47. Government Documents (If not already counted in ~40, number of volumes) Current Serial/Periodical Subscriptions (Include periodicals and newspapers in any format, number of titles) Books in Microfilm Format (Report number of titles; exclude serials and duplicate copies) Audio Materials (Number of volumes) Films (Number of volumes) Video Materials (Number of volumes) Computer Application Software (Number of volumes) Other Library Materials (# of volumes) A B C Held at Start # Added Withdrawn Held at End of of Year During Year During Year Year (Optional) 40. 41. NUMBER HELD AT START OF YEAR - The number of volumes and/or the number of titles owned by the library at the start of the fiscal year (July 1, 1998). NUMBER ADDED DURING FISCAL YEAR - The number of volumes and/or titles added to the collection during the fiscal year whether through purehose or donation. WITHDRAWN DURING FISCAL YEAR - The number of volumes and/or titles "weeded" or lost during the fiscal year. le 40 BOOKS AND SERIALS. Books are nonperiodical printed publications bound in hard or soft covers, or in loose-leaf format. Serials are publications issued in successive pans, usually at regular intervals, and as a role, intended to be continued indefinitely. Serials include periodicals (magazines), newspapers, annuals (reports, yearbooks, etc.) memoirs, proceedings, and transactions of societies. Include books, bound periodicals and newspapers, government documents, and paperbacks. Exclude microforms :orm No. 259-2081 Rev 5/99 Public Library General Information Survey 7 Line 40 Line 40, 41 Line 42 84 Line 42, 43 Line 44 Line 45 Line 46 Line 47 Line 48 and pamphlets. Except for the current volume, count unbound serials as volumes when the library, has at least half of the issues in a publisher's volume. VOLUMES. For reporting purposes, a volume is a physical unit of any printed. typewritten, handwritten, mimeo~aphed. or processed work, contained in one binding or portfolio, hardbound or paperbound, which has been cataloged, classified. ancFor otherwise made ready for use. Include estimate of unprocessed paperbacks here. GOVERNMENT DOCUMENT. Anypublication in book, serial, or other form of library material that is published by a government agency, e.g., the publications of federal, state, local, and foreign governments and of intergovernmental organizations to which govemments belong and appoint representatives, such as the United Nations, Organization of American States. and the Erie Basic Commission. Do not include oam~hlets. CURRENT SERIALS/PERIODICAL SUBSCRIPTIONS. This refers to the arrangements by which, in return for a sum paid in advance, periodicals, newspapers, or other serials are provided for a specified number of issues. Count subscriptions purchased from the library's budget and those donated to the library as gifts. Count titles, including duplicates, not individual issues. Include the total number of subscriptions for all outlets. TITLES. For reporting purposes, a title is a publication which forms a separate bibliographic whole, whether issued in one or several volumes, reels, discs, slides, or pans. See Line 29 for a definition of Microfilm. AUDIO MATERIAL. A generic term for material on which sounds (only) are stored (recorded) and that can be reproduced (played back) mechanically or electronically, or both. This includes records, audiocassettes, audiocartridges, audiodiscs, audioreels, talking books, and other sound recordings. FILM. The term film is used interchangeably with "motion picture" which is a length of film, with or without recorded sound, bearing a sequence of still images that create the illusion of movement when projected in rapid succession (usually 18 to 24 frames per second). Motion pictures are produced in a variety of formats (cartridge, cassette, loop, and reel). Motion picture sizes may be 8mm, super 8mm, 16mm, 35mm, 55mm or 70 mm. Count filmstrips under Other (Line 48). VIDEO MATERIAL. These are materials on which pictures are recorded, with or without sound. Elec~onic playback reproduces pictures, with or without sound, using a television receiver or monitor. COMPUTER APPLICATION SOFTWARE. Includes procedures and associated documentation that instruct the computer to perform certain types of tasks, in contrast to the physical components or devices of a computer (hardware) (for example, WordPerfect, Paradox, Quattro Pro, etc.) OTHER. Include all materials not already reported, such as CD-ROM based information products (for example, electronic encyclopedias on CD-ROM), puzzles, art prints, vertical file subject heading (not individual items), filmstrips, etc. Part VI-Librarv Loan Transactions 49. Adult Books 50. Children's Books 51. Films 52. Video Recordings 53. Audio Recordings 54. Periodicals 55. All Other Items Circulation Transactions 467,883 261,334 250.6t6 163,381 16,853 22,202 49. 50. 51. 52. 53. 54. 55. Form No. 259-2081 Rev 5/99 Public Library General Information Survey 8 85 56. TonlCirculation [ 1,155,116 [ 56. 56a. Circulation to Reciprocal Borrowers [ 150,654 [ 56a. 56b. Total Annual Circulation to the Rural Population of Your Own County I 94,933 [ 56b. 56c. Total Annual Circulation to Contracting Cities [ [ 56c. 56d. Toni Annual Circulation to Your Own City [ 893,170 [ 56d. Interlibrary, Loan [ 57. Received from other libraries [ 1,494 [ 57. 58. Provided to other libraries [ 1,221 [58. Registration I 59. Registration (As of July 1, 1998) [ 56,056 [ 59. 60. Number of Registered Borrowers Added [ 7,770 ] 60. 61. Number of Registered Borrowers Withdrawn [ 6,470 [ 61. ]61a. Current Tonl Registration [ 57,356 [ 61a. 61b. Year Registration Files Were Last Weeded [ 2/1/99 I 61b. Materials Use/Attendance 62. In-Library Materials Use Annually ] 9 6 2.5 9 7 [ 62. ~63. Toni Annual Attendance in Library ] 604,779 ~ 63. Lines 49-56d CIRCULATION TRANSACTION. The toni annual circulation of all library materials of all types, including renewals. Note: Count all materials in all formats that are charged out for use outside the library. Count Interlibrary loan transactions only for items borrowed and checked out to customers. Do not include items checked out to another library. (Do not use circulation multipliers. For example, if a film is checked out and shown to 30 people, count 1 circulation, not 30. Do not report "automatic renewals" as circulation.) Report annual totals. r :ne 50 CIRCULATION OF CHILDREN'S BOOKS. Children's books are those which are intended for use by persons age 14 and under regardless of the age of the person who checks out the book. Line 56a RECIPROCAL BORROWER. A nonresident borrower with a valid library card from another library. Include only circulations to Iowa library patrons. Do not include circulations to patrons served by contracts with cities or counties. This is an annual total, but it may be based on a sample period survey. For a 1 week sample, multiply the sample period total by 52. (Reciprocal borrowers are those who would qualify as Open Access participants, even if their library is not an Open Access participant.) ne56b RURAL CIRCULATION. This is circulation of all types of materials to persons who are rural residents of your county. Also include those who have a valid card from another city but who actually live in the unincorporated area of the county. ne 56d CITY CIRCULATION. This is circulation of all types of materials to those who actually live within the city limits of the city your library was established by ordinance to serve. Do not count here circulation to rural residents who have a library card from your city library. _.he 57-58 INTERLIBRARY LOAN. A transaction in which library material, or a copy of the material, is made available by one library to another upon request. It includes both lending and borrowing. The libraries involved in interlibrary loan are no__t under the same administration. Include items loaned to or borrowed from the State Library or the Regional Library, including AN. Report annual totals. Form No. 259-2081 Rev 5/99 Public Library General Information Survey 9 Line 59 Lines 60-61 Line 62 Line 63 86 REGISTRATION. Report the total number of people holding valid library cards as of July 1, 1998. (If your library does not nosy have an accurate method of counting registration, for purposes of consistency the State Library recommends using a 3 year registration period. Multiply the total number of patrons registered during the last fiscal year (1998-99) by 3 to get your estimated total number of library registrations.) REGISTERED BORROWERS. Report the total number of registered borrowers added and withdrawn in FY 1999. LIBRARY MATERIALS USE. Report the total number of materials used in the library, but not checked out. This includes reference books, periodicals and all other library materials used within the library. Follow the instructions in the Output Measures manual, but conduct a one week sample. Multiply by 52 to calculate an annual total. Annual totals based on a daily count are also acceptable. TOTAL ANNUAL ATTENDANCE IN LIBRARY. Report the total number of persons entering the library annually including persons attending activities, meetings, and those persons requiring no staff services. Follow the instructions in the Output Measures manual, but conduct a one week sample. Multiply by 52 to calculate an annual total, which is used by the national statistics project. Annual totals based on a daily count are also acceptable. This information is required annually for the national statistics project, FSCS. Part VII-Output Measures In collecting and reporting output measures, please follow the definitions and instructions provided in the Output Measures for Public Libraries .... second edition, except the instructions concerning sample period. Use a one-week sample. Do not report annual figures in this section. If data is collected in two one-week periods, add the totals and divide by 2 to provide a one-week figure. In keeping with the recommendations of the Standards Committee, the State Library recommends that Output Measures surveys be conducted every 3 years. Report only the results of surveys conducted in the past year. Reference Fill Rate fin a Typical Week) 64. Number of Reference Transactions [ 440 65. Number of Reference Transactions Completed in the Same Working Day 422 Title Fill Rate fin a Typical Week) 66. Number of Titles Sought 67. Number of Titles Found Subject and Author Fffi Rate fin a Typical Week) 68. Number of Subjects and Authors Sought 69. Number of Subjects and Authors Found Browsets Fill Rate fin a Typical Week) 70. Number of Browsers Seeking Material 71. Number of Browsers Finding Something Document Delivery fin a Typical Week) 72. ~ Number of Requests for Materials Not Immediately Available Form No. 259-2081 Rev 5/99 Public Library General Information Survey 72. 73. 74. 75. 76. Line 64 Line65 Line 72-77 Materials Delivered Within 24 Hours Materials Delivered Within 3 Days (excluding #73) Materials Delivered Within 7 Days (excluding #73-74) Materials Delivered Within 14 Days (excluding #73-75) Materials Delivered Within 30 Days (excluding #73-76) 87 73. 74. 75. 76. 77. NUI~IBER OF REFERENCE TRANSACTIONS. Definition: A reference transaction is an information contact which involves the howledge, use, recommendations, interpretation or instruction in the use of one or more information sources by a member of the library staff. The term includes information and referral service. Information sources include printed and non-printed materials, Interact, FirstSearch, machine-readable databases, catalogs and other holdings, records, and through communication or referral, other libraries and institutions and persons both inside and outside the library. The request may come in person, by phone. by fax, mail, or by electronic mail from an adult, a young adult, or a child. Do not count directional transactions or questions of rules or policies. Examples of directional transactions are "Where are the children's books?" and "I'm looking for a book with call number 612.3." An example of a question of rules or policies is "Are you open until 9:00 tonight?" Note: If an actual count of reference transactions is unavailable, determine an annual estimate by counting reference transactions during a typical week in October and multiply the count by 52. A "typical week" is a time that is neither unusally busy or unusually slow. Avoid holiday times, vacation times for key staff, or days when unusual events are taking place in the community or in the library. Choose a week in which the library is open its regular hours. Include seven consecutive calendar days, from Sunday through Saturday (or whenever the library is usually open.) NUMBER OF REFERENCE TRANSACTIONS COMPLETED. Report the number of reference questions completed in the same working day in which they were asked. DOCUMENT DELIVERY. This is a measure of how rapidly items are obtained which are not immediately available. "Document" in this sense means anything requested by a patron. In the Output Measures manual you will find instructions for how to count the delivery times. Delivery means any method used to fill the request, including interlibrary loan and reserves. Part VIII-FSCS Statistics These items are specifically formatted to be reported to the Federal State Cooperative System (FSCS) for Public Library Statistics Number of Service Outlets '8. Central Library Facility 79. Branches I 0 0. Bookmobile [ 0 81. Other Service Outlets Deposit Collections I 13 Other FSCS ~2. Total Number of Reference Transactions in 1998-99 ~ BB, 36 1 3. FTE with ALA Accredited MLS 78. 79. 80. 81. 82. 83. .:orm No. 259-2081 Rev 5/99 Public Library General Information Survey 11 84. 85. 86. 87. Total Number of Hours Open Each Week (Main Library) Total Number of Hours Open Annually (Duplicated) Total Circulation of All Materials Cataloged as "Children 's" Total Number of People Attending Library Programs for Children Note on #87: Regardless of the age of the participant 66 ] 84. 3,237 J85. 34a,s2 16,371 J87. Lines 78-81 NUMBER OF SERVICE OUTLETS. Use this section to report all sen, ice outlets as defined below. Service units that are NOT OPEN TO TIlE PUBLIC are NOT to be reported as public service outlets. Service must be provided on a regular basis throughout the year. Line 78 CENTRAL LIBRARY. Enter the number of Central Libraries. A Central Library is the single unit library or the unit where the principal collections are kept and handled. Also called Main Library. Some county, multicounty and regional library systems may not have a main library. Some systems may have an administrative center which is separate from the principal collections and is not open to the public. Line 79 BRANCHES. Enter the number of branch libraries. A branch library is an auxiliary unit of an Administrative Entity which has at least all of the following: (1) separate quarters, (2) an organized collection of library materials, (3) paid staff, and (4) regularly scheduled hours for opening to the public. Line 80 BOOKMOBILES. These are trucks or vans specially equipped to carry books and other library materials; they serve as traveling branch libraries. Count the number of vehicles in use rather than the number of stops the vehicle makes. Line 81 OTttER SERVICE OUTLETS. Enter the number of other service outlets. Examples are outlets in seni or citizen centers, day care centers, jails, or other organizations or institutions with small and frequently changed collections of books and other library materials. Line 82 TOTAL NUMBER OF REFERENCE TRANSACTIONS. See definition of reference transaction (Line 64). This total is obtained by multiplying the number of reference transactions in a sample period by the appropriate multiplier to arrive at an annual figure (i.e., if there were 100 transactions in a week, the total would be 100 x 52, or 5200). Line 83 FTE with ALA ACCREDITED MLS from an institution accredited at the time of graduation. FTE is Full Time Equivalent (Line #6-7), ALA is the American Library Association, MLS is the Master of Library Science degree. Line 84 HOURS OPEN PER TYPICAL WEEK. (Main Library) The total of hours open in a typical week. Line 85 TOTAL HOURS OPEN PER YEAR. (Duplicated) Total annual public service hours for all outlets combined. If the library has no branches or bookmobiles, has the same hours year-round, and was not closed other than the regularly scheduled days and times, multiply the value given in #84 times 50 to determine the value for #85. For example, if the library was open 20 hours per week year-round and was not closed for construction or repairs, #84 is 20 and #85 is 1000. fithe library had summer hours which were less or greater than winter hours, or has branches or bookmobiles, or was closed for repair or remodeling, one of the following scenarios may apply. Report the sum of all public service hours for all library facilities (including bookmobiles) for the entire year. Forbookmobi les, report only the hours in which the bookmobile is open to the public. Include only branches or bookmobiles which conform to the definitions in Line 79 or Line 80. Do not include hours for deposit collections or other similar service hours. Total annual hours should reflect any increase or decrease in hours during "summer hours." Subtract the total hours that the main library, bookmobiles, or branches were closed other than regularly scheduled days or hours. Line 85 is intended to report the exact number of hours your library was open last year. There are several possible scenarios. These are examples, for the purpose of illustration only: SCENARIO ONE: The library is open the same number of hours year-round and was closed only for regularly scheduled days and times. Multiply hours open per week times 50 weeks. Form No. 259-2081 Rev 5/99 Public Library General Information Survey 12 t~ine 86 ine 87 89 In Scenario One, if the library is open 20 hours per week in Line 84, the value entered for Line 85 is 1.000 (20 hours x 50 weeks~. This is the only scenario in which it is appropriate to use the multiplier of 50 weeks. SCENARIO TWO: The library is open 25 hours p~r week in the winter and 20 hours per week in the summer. Winter hours last 40 weeks, summer hours last 12 weeks. The library was closed for 10 holidays and was also closed for remodeling for 3 weeks during the winter. In Scenario Two, the following calculations would be made: Hours Open -Multiply 25 (hours) x 40 (weeks) for winter hours = 1000 (al) -Multiply 20 (hours) x 12 (weeks) for summer hours = 240 (a2) -Add al + a2 = 1240 Hours Closed -Calculate the number of holiday hours closed, for Scenario Two, let us use 10 (holidays) x 5 (hours) = 50 Col) -Calculate the number of hours closed for remodeling, multiply 3 (weeks) x 25 (hours) = 75 (b2) -Add bl + b2 -- 125 Total -Subtract hours closed from hours open = 1115 SCENARIO THREE: The library has a main library, several branches, and a bookmobile. Using the methodology outlined in Scenario Two, the total hours for each outlet are calculated. Annual hours for each unit are added together to provide an annual total for all outlets. TOTAL CIRCULATION OF MATERIALS CATALOGED AS "CHILDREN'S". The total circulation of all children's materials in all formats to all users, including renewals. CHILDREN'S PROGRAM ATTENDANCE. A count of the audience at all programs for which the primary audience is children. Include adults who attended children's programs. For Line 86 and Line 87, "children" are considered persons age 14 or under. Part IX-Additional Information fformation provided is entered into a database at the State Library and will be provided upon request. Does your library have a Friends group? Yes X No__ (If yes, please list name, address, and phone number of contact person) 89. Name Larry Eckholt 90. Phone 356-5200 x 149 Address 123 S. Linn Street 97. City Iowa City, IA 93. Zip 52240 _ .. Are your library facilities handicapped accessible? Yes x No__ (List all branches separately) How many square feet of space in your library~ 7,0 0 0 (Li st all branches separately) 96. Did your library have a referendum within the past year? Yes X No Was it successful? Yes No X 97a. Hou~y salary of the director ........... $ 38.86 per hour ! o. Hourly salary of assistant director ....... $ 32.99 per hour 97c. Hourly salary ofthe children's librarian... $ 31.02 per hour Total population of the cities your library serves by contract? (Exclude #99) List cities which contract for service (excluding your own) with populations :orm No. 259-2081 Rev 5/99 Public Library General Information Survey 13 99. I00. I01. 102. 103. 90 List cities your library serves by informal contract, with populations Annual meeting room use 790 (Not library. sponsored. This measure is not in the Ourput Measures manual. is used for non-library programs.) It is to be used to count the number of times the room Did your library income from the city include a one-time special appropriation? Yes x No (If yes, amount appropriated $ 381,514 Purpose Computer up grade/I Cr'R'6'om ' Number of total library materials (volumes) cataloged as childr~'s owned by the library 6 3,608 (As of June 30, 1999, if available) Amount spent for continuing education $12,0 52 Include all expenditures related to training of library staff or trustees. Line 98 Line 99 Line 100 Line 102 TOTAL POPULATION OF CITES YOUR LIBRARY SERVES BY CONTRACT. Contracts are wrinen and specify services provided and amount of annual compensation. Do not include contracts with county supervisors for rural service. TOTAL POPULATION OF CITIES YOUR LIBRARY SERVES BY INFORMAL CONTRACT. List cities in your county which have no library, whose citizens use your library, but which have no formal contract with your library. Also list total population for those cities. ANNUAL MEETING ROOM USE. Report the number of times the library's meeting room(s) is used for non-library sponsored programs or meetings. NUMBER OF TOTAL LIBRARY MATE~ (VOLUMES) CATALOGED AS CHILDREN'S OWNED BY THE LIBRARY (As of June 30, 1999). Include all items counted in Lines 40-48 which are cataloged as children 's. (If available) FSCS ELECTRONIC TECHNOLOGY SURVEY The U.S. Department of Education is collecting information on electronic technology in public libraries. This survey contains 10 questions. Leave blank any of the questions that do not apply to your library. The first three questions have to do with the status of electronic technology as of the date the question is answered. These questions require only YES or NO answers. 104. DOES THE PUBLIC LIBRARY HAVE ACCESS TO THE INTERNET? Please check the appropriate box based on the following definition. Libraries that have Interact service from SILONET, INS, or other service proriders should answer YES to this question. Also, libraries that participate in the FirstSearch project should answer YES to this question. The Intemet is the collection of networks that connect government, university and commercial agencies and is unified by the use of a single protocol suite, TCP/IP. Note: Report the library as having Interact access only if one or more of the following services are accessible: world wide web, telnet, file transfer protocol, or community network. Do not report a library that has access to electronic mail only. Form No. 259-2081 Rev 5/99 Public Library General Information Survey 14 91 105. IF THE LIBRARY HAS INTERNET ACCESS, ANSWER YES OR NO TO EACH OF THE FOLLOWING QUESTIONS. Only one ;election should be checked as a YES. Library. staff only? i Staff and patrons (with staff assistance)? Staffand patrons (staff assistance is optional)? 106. DOES YOUR LIBRARY PROVIDE ACCESS TO ELECTRONIC SERVICES (E.G., BIBLIOGRAPHIC AND FULL-TEXT DATABASI~S. MULTI-MEDIA PRODUCTS)? This would include online services such as Dialog or FirstSearch as well as in-house resources such as CD- (OM based periodical indexes (e.g., InfoTrac). These are electronic services provided either in the library or by remote access to the library. Include resources owned or leased by the library -nd access to remote databases and commercial services. Included are both direct patron access and staff access on behalf of patrons. Do ot include Internet access. 07. NUMBER OF LIBRARY MATERIALS IN ELECTRONIC FORMAT. Do not include computer appli cation software forprograms Such ; WordPerfect or Excel. Include materials that are currently reported as Other Library Materials, Line 48, such as CD-ROM based encyclopedias (e.g., Grolier) and other reference materials. Report the number of units. I Number of library materials in electronic format 757 eport the number of physical units such as CD-ROMs, magnetic tapes and magnetic disks that are designed to be processed by a computer. _<amples are U.S. Census data tapes, locally-mounted databases, reference tools, and serials on CD-ROM, tape, or floppy disk. Exclude bibliographic records used to manage the collection, library system software, and microcomputer software used only by the library staff. 08. NUMBER OF INTERNET COMPUTERS FOR STAFF USE ONLY. Report only Internet'computers that are never used by the public. Vumber of lnternet computers for staff use only [ 4 1 ~ 9. NUMBER OF INTERNET COMPUTERS FOR PUBLIC USE. Include computers that are also used by staff and public, and by public olTlyL /umber of lnternet computers for public use ·. O. ARE THE INTERNET COMPUTERS IN THE LIBRARY CONNECTED TO A L4N? Report yes or no. ,4 LAN is a local izrea network that connects computers within a building. Do not report stand-alone computers. . ~re the Internet computers in the library connected to a ZAN? Yes ] :orm No. 259-2081 Rev 5/99 Public Library General Information Survey 15 ! ] 1. IF THE LIBRARY HAS A DIRECT, LEASED-LINE INTERNET CONNECTION, WHAT IS THE BANDWIDTH/SPEED OF THE CONNECTION? Indicate 56k, T-l, or Other. Do not include analog, dial-up connections. Leased-line refers to a phone line that is rented for exclusive 24ohour, 7-days-a-week use from your location to another location. The highest speed data connections require a leased line. A direct connection is made with digital equipment such as a LANhub, a CSU/DSUunit, and a rourer. 111. What is the bandwidth/speed of the direct, leased-line Internet connection? 11 l a. If Other, please speciJ~ '! T1 112. NUMBER OF USERS OF ELECTRONIC RESOURCES IN .4 TYPICAL WEE~i Count the number of customers using electronic resources in the library in a typical week. Electronic resources include, but are not limited to, Internet (TrTF~, e-mail, telnet, other), online indexes, cd-rom reference sources, and the online catalog. Do not include staff use of the resources. Number of users of electronic resources in a typical week 700 ~ ~igte: The number of users may be counted electronically using software, or manually, using registration logs or the enclosed Electronic Usage Survey. Count each customer that uses the electronic resources, regardless of the amount of time spent on the computer. A customer who uses the library ~ electronic resources three times in a week would count as-three customers. For con~dentiality purposes, it is recommended that, after recording the needed statistics, logs be discarded each day. Form No. 259-2081 Rev 5/99 Public Library General Information Survey 16 CITY COUNCIL INFORMATION PACKET September 3, 1999 IP1 IP2 IP3 IP4 IP5 IP6 IP7 IP8 IP9 IPIO IPll IP12 IP13 IP14 IP15 IP16 IP17 IP18 IP19 IP20 IP21 IP22 IP23 IP24 MISCELLANEOUS ITEMS Meeting Schedule and Tentative Work Session Agendas Memorandum from City Manager to Police Citizens Review Board: Diversity Training Memorandum from City Manager: City Park Rides Letter from Theresa Kopatich (Successful Living) to City Manager: City Park Rides Letter from City Manager to Coralville City Administrator: Mormon Trek Boulevard/First Avenue Improvements, Clear Creek Bridge to Iowa Interstate Railroad Viaduct Memorandum from City Clerk to City Council Candidates: Procedure Questions Letter from Coralville City Administrator to City Manager: Fire Protection City of Coralville Press Release: Coralville Fire Protection Letters from Assistant City Manager to John Grier (IAFF Local 610), Dan Dreckman (Police Labor Relations Organization of Iowa City). and Tairi Sackfield (AFSCME Local 183): Dental Insurance for Domestic Partners Memorandum from City Engineer to City Manager: Council Direction for the Highway 6 Corridor Improvement Project Memorandum from Planning and Community Development Director to City Manager: Community Development Coordinator Memorandum from Neighborhood Services Coordinator to City Manager: Wetherby Neighborhood Street Lights Memorandum from JCCOG Traffic Engineering Planner to City Manager: Liquid Durable Pavement Marking Test Memorandum from JCCOG Traffic Engineering Planner: Traffic Calming Update Memorandum to City Manager from Senior Housing Inspector: Response to Jill Harmande Letter (included on Council's August 24 Consent Calendar) Regarding Safety in Rental Properties Memorandum from Parks and Recreation Director to City Manager: "Skate Park" in Mercer Park Gallo's 1999 Service Report University of Iowa Release: UI Offers Travel and Parking Tips for Hawkeye Football Fans Letter from Rowena Michels (United States Environmental Protection Agency): Iowa City Former Manufactured Gas Plant Site Notice: Joint Purchase of Equipment City of Iowa City Quarterly Investment Report- March 31, 1999 to June 30, 1999 Minutes: August 31 Johnson County Board of Supervisors Board and Commission Vacancy Applications Iowa City Police Department 1998 Year End Report [Council packets only] Steve & Julie Fortmann regarding the skateboard ramps at Mercer Park. 09-03-99 IP1 City Council Meeting Schedule and sep, em er ~. ',~ Tentative Work Session Agendas September 6 Monday I LABOR DAY HOLIDAY - CITY OFFICES CLOSED I September 13 6:30p SPECIAL COUNCIL WORK SESSION Monday I Council Chambers I September 14 7:00p SPECIAL FORMAL COUNCIL MEETING Tuesday Council Chambers i September 27 6:30p SPECIAL COUNCIL WORK SESSION Monday I Council Chambers September 28 7:00p SPECIAL FORMAL COUNCIL MEETING Tuesday Council Chambers I September 30 4:00p SPECIAL COUNCIL WORK SESSION Joint Meeting - Cities of Coralville and North Liberty, School District, Board of Supervisors Thursday scan/on Gymnasium I October 11 6:30p SPECIAL COUNCIL WORK SESSION Monday Council Chambers October 12 7:00p SPECIAL FORMAL COUNCIL MEETING Tuesday Hickory Hill West Commercial Use of Sidewalks Y2K Update Communication Towers Iowa Avenue Streetscape Council Chambers Meeting dates/times subject to change FUTURE WORK SESSION ITEMS Council Goals Newspaper Vending Machines Transit Interchange Liquor Licenses City of Iowa City MEMORANDUM Date: August 31, 1999 To: Police Citizens Review Board From: City Manager Re: Diversity Training In your recent Annual Report to the City Council, as well as noted in media accounts, you expressed interest as well as concern for diversity related training for our police officers. Your comments and the timeliness of those comments are appropriate. We have been putting together a City-wide training program/policy for the City organization concerning that very issue. This training is to be conducted in the Fall of this year and it is mandatory for all City employees. We can provide you follow-up reports if you are interested. Additionally, the Police, on their initiative, have undertaken the following diversity training activities. 1999 Sgt. Jackson and Marian Coleman (Iowa City Schools). This training's focus was on cultural conflict, which is frequently brought about by a lack of understanding of communication differences. Officers were exposed to various body language and words that mean something different than generally thought. Various issues of cultural sensitivity were discussed. 1997 Heather Shank, Iowa City Human Rights Coordinator. This training dealt with gender identity and situations where police officers may be involved with persons of this protected category. Video and discussion preceded a discussion of more sensitive ways to deal with potential conflict and better understanding. 1996 Lon Moeller and Diane Finnerty (Affirmative Action Office, University of Iowa). Discussion of cultural diversity - what is it? Explored stereo types, where they come from and how they affect us. Examines dimensions of communication (both verbal and nonverbal) and how they are perceived by different cultures. Liability issues were discussed. cc: City Council Chief of Police Personnel Administrator ImVnem~sa8-24.doc City of Iowa City MEMORANDUM Date: August 31, 1999 To: City Council From: City Manager Re: City Park Rides Terry has been discussing with the Drollingers the purchase of a number of the rides at City Park. We have specifically turned our attention to the train, carousel, and the airplanes. Our inspection of the other rides indicated they, although not unsafe, are not worth a significant investment. As we work to put together a purchase agreement with the Drollingers, Terry and I also discussed how we might best situate/locate the rides in City Park. Specifically we were interested in making sure that we purchased enough of the rides to make it worthwhile for families to remain interested and how can we create a more attractive environment for the rides. What we plan to do is prepare a sketch/site plan of the area and consider other features for the location, such as landscaping. Also we would like to add a play area, that is, when children have finished the rides they still may wish to remain in the area and thereby playground equipment, sand boxes, etc. would be made available nearby. A new concession stand would likely need to be constructed and this could also serve as an attractive feature, we thought about a train station look, in the area. We wanted to give you some idea as to our thinking as we put together the purchase of the rides. If you have any thoughts or other ideas please feel free to share them with Terry or me. cc: Terry Trueblood tpl-lcm.doc City of Iowa City Civic Center 410 E. Washington St. Iowa City, IA 52240 Attn: Steve Atkins 09-03-99 Successful Living I P4 716 N. Dubuque St. Iowa City, IA. 52245 Phone & Fax: (319) 356-0947 , AUG 3 1 1999 ~; Cl'ff III !I GEi!'S OFFICE 8/30/99 Dear Steve: Successful Living is interested in partnering with the City in the operation of the rides and concession stand at the City Park. Successful Living would be interested in the following: 1. Managing the operation of the project. We would oversee and schedule workers for the project. We could work with other area non-profit agencies so that those interested could line up workers and income each month could go to a different non- profit. Successful Living would charge some small fee for the management services. 2. We are interested in purchasing some of the rides and concession stand in partnership with the City. We would then operate the project with proceeds going to Successful Living. This is an opportunity that could provide fund raising and job skills training. Please let me know when you will be discussing this further. I will be happy to answer any questions you may have. Thank you, Theresa Kopatich September 2, 1999 CITY OF I0 WA CITY Kelly J. Hayworth, City Administrator The City of Coralville P.O. Box 5127 Coralville, IA 52241 Re: Mormon Trek Boulevard/First Avenue improvements, Clear Creek Bridge to Iowa Interstate Railroad viaduct Dear Kelly: Our Capital Improvements Program Committee (a group of City staff) has had a chance to review your proposal dated June 1 O, 1999 for improving Mormon Trek Boulevard and First Avenue between the Clear Creek Bridge (Coralville) and the Iowa Interstate Railroad viaduct. We believe you have put together a proposal which we can support as a joint project between the City of Iowa City, the City of Coralville, the University of Iowa, and the Iowa Department of Transportation. We will be scheduling for discussion capital improvement program projects with our City Council. Although the only assurance I can give you at the present time is staff support for this capital proposal, I do believe the City Council will be supportive of the project when it is discussed in detail, notably your efforts at arranging a complex array of financing. I would offer one suggestion. We understand that the proposal you have presented involves the commitment of 81 million in urbanized area STP funds which are apportioned through JCCOG. Jeff Davidson has informed me that for the period 2002-2004 there will be approximately 84 million of STP funds available for apportionment. We would like to propose a commitment of 83 million in STP funds with the south project limit extended from railroad viaduct to Melrose Avenue. This may necessitate extending the construction to two consecutive years, but we feel completion of this entire corridor is appropriate, as has been suggested by the JCCOG ad hoc committee which studied the issue. Jeff has indicated to me that JCCOG will begin the STP project solicitation process this fall, with the goal of having projects approved by JCCOG in time for preparation of the 2001 JCCOG Transportation Improvement Program (TIP) in March. We understand it is Coralville's desire to get the proposed project underway by next summer. We are not necessarily opposed to such a schedule, but Jeff has indicated this will require cooperation on the part of Iowa DOT to get the STP funds programmed so quickly. 410 EAST WASHINGTON STREET · IOWA CITY. IOWA 522/.0-1826 · (319) 356-5000 a FAX (319) 356-5009 Kelly J. Hayworth September 2, 1999 Page 2 We look forward to working with Coralville in implementation of this project. It appears the next step will be coordination between Coralville and Iowa City on the apportionment of STP funds which will begin this fall. I assume Rick Fosse and Dan Holderness will have principal roles as this proceeds through the JCCOG Transportation Technical Advisory Committee. Sincerely, Stephen J. Atkins City Manager cc: City Council Chuck Schmadeke Rick Fosse Jeff Davidson Karin Franklin indexbc\l~hayworth .doc DATE: TO: FROM: RE: City of Iowa City MEMORANDUM September 3, 1999 City Council Candidates Marian K. Karr, City Clerk Procedure Questions In response to some of your questions I have prepared the following information. Please let me know if I can be of further assistance. 1) DIFFERENCE BETWEEN AN ORDINANCE AND A RESOLUTION. State Code defines an ordinance as a "city law of a general and permanent nature"; and a resolution as "a council statement of policy or a council order for action to be taken". An ordinance requires three readings or three votes for passage. An ordinance becomes effective upon publication, or later if spelled out in the ordinance. There is a provision in State Code that allows for one of these readings or votes to be waived by ~'s of the Council. Therefore, if 6 (out of 7) Council Members wish to waive a reading an ordinance could be adopted in two meetings. A resolution is considered at one Council meeting only, and becomes effective immediately upon passage, unless indicated later in the resolution, and is not published. 2) DIFFERENCE BETWEEN PUBLIC HEARING AND PUBLIC DISCUSSION. Generally public hearings are required by law and must be preceded by a public notice published in a newspaper in accordance with State and/or local law. Public discussions are not required by law. They may be, but are not required to be, set at a Council meeting. Notice of the discussion may be, but is not required to be, published in a newspaper. As with all agenda items, 24 hours notice of the public discussion must be given in accordance with the Open Meetings law. Public hearings and/or public discussions can be continued from one meeting to another. The current City Council policy is not to consider voting on a resolution or ordinance the same night as public input is being taken, unless there is a specific reason to do so. Cc: City Council Req.doc August 31, 1999 CORALVILLE Steve Atkins City Manager City of Iowa City 410 East Washington Street Iowa City, Iowa 52240 Dear Steve: The City of Coralville would like to thank you for your assistance over the last month and a half with the fire protection in Comlville. The Coralville Fire Depamnent will provide all emergency response for our commumty starting September 1, 1999. It is our intent to continue to participate fully in the Johnson County Mutual Aid agreement as previously negotiated. Thank you once again for all you help. Sincerely, Kelly ~h ~ City Administrator KH/Ig City Administration 1512 7th Street Comlville, Iowa 52241-0127 319-351-1266 Fax: 319-351-591 5 ........ CORALVILLE PRESS RELEASE CiTY OF CORALVILLE CONTACT: Kelly J. Hayworth DATE: August 31, 1999 The City of Coralville and Coralville Fire Department have worked out a plan with the assistance of North Liberty and Tiffin to provide fire protection during daytime hours. This plan will be in place through the process of training newly selected volunteers. The City of Coralville and Coralville Fire Department appre- ciates the assistance we have received from the City of Iowa City. We intend to continue to suppod and participate in the Johnson County Mutual Aid Agreement as previously negotiated. The City of Coralville continues to have great confidence in the abilities of our volunteers to provide emergency services to our fire protection district. City Administration 1512 7th Street Coralville, Iowa 52241-0127 319-351-1266 Fax: 319-351-5915 09-03-99 IP9 September 1, 1999 John Grier, President IAFF Local 610 c/o Iowa City Fire Department CITY OF I0 WA CITY Dear John: In response to a communication from a current City employee, the City Council has discussed and agreed that the inclusion of the option for City employees to purchase family dental insurance for domestic partners, parallel to the medical insurance program, is an appropriate and logical extension of the health insurance option initiated in 1994. While the Council does not wish to establish a practice of opening negotiations mid-contract, the City is willing to add the above-referenced benefit at the current time upon agreement with employee representative organizations. Since this represents a new benefit for bargaining unit employees, it is mandatory negotiable under Chapter 20 of the Code of Iowa and cannot be given except by mutual agreement between the City and the Union. Please indicate to me, in writing, whether or not IAFF Local 610 agrees to the immediate addition of this benefit. A separate letter is acceptable or you may simply indicate your acceptance below. Please do not hesitate to contact me if you have any questions or concerns. Sincerely, Dale E. Helling Assistant City Manager CC: City Council City Manager Personnel Administrator IAFF Local 610 hereby authorizes the City of Iowa City to make the above-referenced dental insurance option available to its bargaining unit members. Date mgr/ass~tr/bene~ts,doc 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 · (319) 356-5000 · FAX (319) 356-5009 September 1, 1999 Dan Dreckman, President Police Labor Relations Organization of Iowa City c/o Iowa City Police Department CITY OF I0 W,d CITY Dear Dan: In response to a communication from a current City employee, the City Council has discussed and agreed that the inclusion of the option for City employees to purchase family dental insurance for domestic partners, parallel to the medical insurance program, is an appropriate and logical extension of the health insurance option initiated in 1994. While the Council does not wish to establish a practice of opening negotiations mid-contract, the City is willing to add the above-referenced benefit at the current time upon agreement with employee representative organizations. Since this represents a new benefit for bargaining unit employees, it is mandatory negotiable under Chapter 20 of the Code of Iowa and cannot be given except by mutual agreement between the City and the Union. Please indicate to me, in writing, whether or not PLRO-IC agrees to the immediate addition of this benefit. A separate letter is acceptable or you may simply indicate your acceptance below. Please do not hesitate to contact me if you have any questions or concerns. Sincerely, Dale E. Helling Assistant City Manager CC: City Council City Manager Personnel Administrator PLRO-IC hereby authorizes the City of Iowa City to make the above-referenced dental insurance option available to its bargaining unit members. Date mcjr/asst/itrroene~ts.doc 410 EAST WASHINGTON STREET , IOWA CITY, IOWA 52240-1826 · (319) 356-5000 · FAX (319) 356-5009 September 1, 1999 Tairi Sackfield, President AFSCME Local 183 c/o Iowa City Transit Division CITY OF I0 WA CITY Dear Tairi: In response to a communication from a current City employee, the City Council has discussed and agreed that the inclusion of the option for City employees to purchase family dental insurance for domestic partners, parallel to the medical insurance program, is an appropriate and logical extension of the health insurance option initiated in 1994. While the Council does not wish to establish a practice of opening negotiations mid-contract, the City is willing to add the above-referenced benefit at the current time upon agreement with employee representative organizations. Since this represents a new benefit for bargaining unit employees, it is mandatory negotiable under Chapter 20 of the Code of Iowa and cannot be given except by mutual agreement between the City and the Union. Please indicate to me, in writing, whether or not AFSCME Local 183 agrees to the immediate addition of this benefit. A separate letter is acceptable or you may simply indicate your acceptance below. Please do not hesitate to contact me if you have any questions or concerns. Dale E. Helling Assistant City Manager CC: City Council City Manager Personnel Administrator AFSCME Local 183 hereby authorizes the City of Iowa City to make the above-referenced dental insurance option available to its bargaining unit members. Date mgr/asst/Itr/bene~ts.doc 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 · (319) 3~16-5000 · FAX {319) 356-5009 Date: To: From: Re: City of Iowa City MEMORANDUM August 26, 1999 City Council Direction for the Highway 6 Corridor Improvement The Engineering Division's understanding of the direction given by the City Council's at its informal meeting August 23rd iS as follows: Curbs. Curbs will only be used near intersections on the south side of the highway and other locations where Clear Zone Requirements for the trail or other special circumstances that necessitate curb installation. Shoulders. The existing granular shoulders will be replaced with asphalt paving. Staff will work with IDOT attempting to secure state participation in the asphalt surfacing of the shoulders. Lighting. Lighting will not be a part of the initial landscaping improvements. However, conduit will be placed under street crossings as part of the project now to facilitate lighting at a later date. Extent of Landscaping. The level and amount landscaping as described by Brian Clark is consistent with the council's desires. Staff will research additional alternate sources of funding for landscaping efforts. Overhead Electrical Distribution System. Staff will explore the possibility and cost of under-grounding MidAmerican Energy's electrical distribution system along the corridor and report back to the City Council. City of Iowa City MEMORANDUM Date: To: From: Re: August 31, 1999 / City Manager ,,,,~ - "' '? ' Karin Franklin, Director, PC , _I~~ Community Development Coordinator Steven Nasby has been appointed the new Community Development Coordinator. Steve will begin his new duties on September 4,1999. Steve has been with the City as an associate planner in the Community Development Division since 1993 and has demonstrated his ability to work through the complexities of the federal programs to Iowa City's benefit. I am looking forward to working with Steve as he takes on this new role and we continue to work with the service providers, banks and builders of Iowa City to provide access to housing and services for low to moderate income people. Cc Steve Nasby City of Iowa City MEMORANDUM Date: To: Fro m: Re: September 2, 1999 Steve Atkins Marcia Klingaman Wetherby Neighborhood Street Lights As you may recall, the Wetherby neighborhood requested additional street lighting, and 11 locations were determined to be agreeable to the adjacent property owners. Easement requests were sent out in July to the adjacent property owners for their signatures with minimal response. I am working with Doug Ripley, the City Attorney's Office, and Mid American Energy to resolve some issues that have arisen and encourage the property owners to respond no later than October 1, 1999. Representatives from Mid American are Confident that this date will still allow for underground lines to be installed prior to winter. Overhead lines can be installed at any time. If you have any questions or need additional information, please feel free to contact me at 356-5237. City of Iowa City MEMORANDUM Date: To: From: Re: August 31, 1999 City Manager Doug Ripley, JCCOG Traffic Engineering Planner Liquid Durable Pavement Marking Test Last week, as part of a cooperative test with 3M, a new liquid durable pavement marking was applied to Scott Boulevard, the 300 and 400 blocks of Washington Street, and portions of Park Road. The new marking is much brighter and is expected to be considerably more durable than paint or epoxy pavement markings. Around 25,000 linear feet of markings were applied at a cost of 50¢ per foot. 3M provided the special application vehicle and technicians. The City completed the surface preparation and traffic control at a total cost of around 80¢ per foot for the application. Funding of the project was through our budgeted pavement marking account. We should expect to get three to five years of life out of the new markings compared to less than one year from our existing paint applications. cc: Karin Franklin Jeff Davidson Chuck Schmadeke Rick Fosse jw/mem/dr-pavemt.doc City of Iowa City MEMORANDUM Date: To: From: Re: August 30, 1999 City Council Doug Ripley, JCCOG Traffic Engineering Planner Traffic Calming Update ~'/ There are currently three neighborhoods actively involved in the traffic calming evaluation process: College Street, Friendship Street, and the Ridgewood Drive Addition neighborhood. College Street The College Street neighborhood between Summit Street and Muscatine Avenue and also Washington Street between Summit Street and Muscatine Avenue are in the evaluation portion of the traffic calming program. As you will recall, the City installed traffic circles at the intersections of College/Summit and Washington/Summit as well as a midblock median in the 1100 block of College Street. This past summer the neighbors planted flowers in the traffic circles and the median, and they are quite attractive. We will be doing follow-up traffic studies this fall and next spring as well as a follow-up neighborhood survey next spring. We will then schedule time at a City Council work session for a final determination on whether the traffic calming devices should be retained as a perma. nent feature in the neighborhood. I have attached photos taken by one of the neighbors of the neighborhood planting flowers in the traffic circles. Friendship Street The Friendship Street proposal includes Friendship Street from Court Hill Park to the east. We have met with the neighborhood on a couple of occasions and have developed a project to address some of the concerns of the residents on and around Friendship Street. A survey will go out to the residents on Friendship Street asking whether or not they would like to proceed with the traffic calming proposal. If a majority of the residents are in favor, a proposal will be brought to you for consideration. Ridgewood Drive Addition The Ridgewood Drive Addition is a small neighborhood surrounded by Muscatine Avenue, Court Street, and Seventh Avenue. The neighborhood is concerned about speeds and volumes cutting through the paved alley between Court Street and Seventh Avenue. We are working with the neighborhood to develop alternatives to address their concerns. Upon completion of that stage, a neighborhood survey will be completed and if the majority approve, a project will be brought to you for consideration. If you have any questions, please do not hesitate to call me at 356-5254. jw/mem/dr-calm.doc College St. Traffic Calming ,~ Date: To: RE: September 2, 1999 City Manager Letter to City Council dated August 10, 1999 From: Gary Klinefelter, Sr. Housing Inspector 3ill Harmande raised the issue of "safety in rental properties in Iowa City". She is dissatisfied with the current Housing Code requirements for security. Listed below is some relevant information. Door lock requirements are specified in 14-5E-17.F.2.f. "Doors and windows readily accessible from outside the unit shall be lockable from inside the unit". The "unit" refers to the individual apartment of dwelling unit not the structure as a whole. Security lighting requirements are specified in 14-5E-18. B.1. & 2. Four dwelling units or less require switched light for tenant use in public stairways/passageways. More than four dwelling units require lighted public stairways/passageways at all times. (Note that reference is for interior lighting only, there is no requirement for exterior security lighting.) Some issues to consider regarding locks and the creation of security buildings with locking common entry doors: 1. The locking device is only as good as the door and door jamb. Many existing dwelling units have 13/8" panel doors or hollow core entry doors. Also many existing buildings have entry doors which have glass panels. 2. Provisions may have to be made for guest entry, such as door bells or intercom installation. 3. The Iowa City Fire Department requires the installation of KNOX RAPID ENTRY equipment for all security buildings, which is a common access system for emergency entry. The requirement for locking all common entry areas could require the installation of new door assemblies (door and frame), the provision for communication (door bell or intercom), and the installation of KNOX RAPID ENTRY - all of which could be very costly. Inspectors frequently observe that "security buildings" are not in reality secure. We find security entry doors propped open or defeated in some other manner. It appears that in some cases, the tenants find the security provided to be a nuisance. Recommendation The cost associated with retrofitting existing buildings to make them "security buildings" could be very expensive. There are options available for tenants who desire secure dwellings in Iowa City. It is also important to know that complaints regarding security of dwelling units to Housing Inspection are rare. Staff does not recommend amending the Housing Code regarding this issue. 09-03-99 IP16 r city of iowa city PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: FROM: DATE: RE: City Manager Parks and Recreation Director August 20, 1999 "Skate Park" in Mercer Park As you know, our park crews have been constructing temporary skateboard components to be placed in the parking lot at Mercer Park as a temporary skate park facility. While not completely finished, some of these components have been up and running for the past few days with mixed reviews. I am told they are getting very heavy use, with as many as 40 to 50 young people at a time. While our young people seem to be enjoying this facility, I have received two complaints from parents with a variety of concerns as follow: · Lack of supervision (which we had not planned to provide) · Lack of lighting (which we also had not planned to provide) Need signs posted delineating rules (which we plan to do) · Too much foul language · Loud music being played at times · Concern about injuries · Late night use · Phone needed nearby (even though we already have phones available at the Aquatic Center and a pay phone immediately south of the skate park area adjacent to Diamond #4) · Too crowded · Small children there with no evidence of parents or guardians being nearby · This should not have been placed in "my neighborhood" without input from residents I went to the park last night and observed activity from 8:40 to 9:00 p.m. While I was there, 18 young people were enjoying its use. While there I observed no inappropriate activity and very little foul language. One thing that did bother me was the presence of three very young children, perhaps 7 or 8 years of age, with no parental supervision. While I'm not ready to make specific recommendations at this time, it may be necessary to consider the following: 1. With heavy use, it may be wise to consider supervision at the site. 2. We may need to consider installing one or two security lights near the area. 3. We may fred it advisable to post hours as to when bicycles are spedfically allowed to use the area (it creates a problem when bicycles, skaters and skateboarders are all trying to use the facility at the same time). After I have had further conversations with staff and visited with the City Attomey's office, I will submit specific recommendations we feel appropriate. GALLO'S 1999 SERVICE REPORT DRUG SEARCHES Total drug searches conducted: Number of times drugs located after alert: Number of vehicle drug searches: Number of building / residence drug searches: 67 39 45 22 BUILDING SEARCHES Total building searches conducted (includes walk-throughs with K-9 on lead): 12 Number of times suspect on premises: 0 OFFICER PROTECTION / CRIMINAL APPREHENSION Total documented times used for presence only: Number of times deployed to apprehend a suspect: 6 0 TRACKING SEARCHES Total times used to track suspects: Total times used to track missing or lost persons: Number of times persons located after track: 4 0 0 TOTAL = 89 Total service activity as of: 8/31/99 09-03-99 IP18 N [ W 5 THE UNIVERSITY OF IOWA General News Iowa City, Iowa 52242 307 E College Contact: Steve Parrott (319) 335-0557 (319) 351-3555 Home Release: Immediate UI offers travel and parking tips for Hawkeye football fans IOWA CITY, Iowa -- Football fans traveling to Iowa City for the Sept. 4 Iowa-Nebraska game can expect heavy traffic and possible delays due to roadwork projects, especially in western IoWa and near Des Moines. University of Iowa and Iowa Department of Transportation officials urge fans to drive cautiously and courteously, and to allow extra time for travel. Several road work projects are in progress along Interstate 80 between the Nebraska state line and the UI campus: · Near the state line in Pottawattamie County, there are three major road projects. Patching is occurring in both eastbound and westbound lanes from the state line to the Iowa 244 Interchange. Traffic will be head-to-head with one lane in each direction for a five-mile stretch between the Iowa 244 Interchange and Interstate 680. There will also be head-to-head traffic in Council Bluffs from Madison Avenue to two miles north of the city limits. · Near Des Moines, road projects will affect traffic in both directions on Interstate 80/35 near' the Merle Hay Interchange. Roadwork will also affect traffic from Des Moines' Second Avenue to the noaheast mixmaster -- the interchange of Interstates 35, 80 and 235. · In Jasper and Poweshiek counties, a patching project is under way from one mile east of the Iowa 224 Interchange to two miles west of U.S. 63. · A bridge replacement project on 1-80 over the Iowa River in Iowa City may create some delays, although two lanes will be maintained in each direction during peak traffic times. Roadwork may also delay travelers on Interstate 29 in Harrison, Monona, and Woodbury counties. Likewise, roadwork may cause travel delays on Interstate 35 north of Ames in Story County and near Dows in Franklin County. Once travelers reach the Iowa City/Coralville area, these are the routes for getting to Kinnick Stadium: · I~80 westbound, use Interchanges 246 (Dodge Street in Iowa City), 244 (Dubuque Street, Iowa City) or 242 (First Avenue in Coralville).. · 1-80 eastbound, take Highway 218 south and exit at Melrose Avenue or use 1-80 Interchange 242 (First Avenue in Coralville). · From the south on Highway 218, use either the Riverside Drive exit or the Melrose Avenue exit. Those who exit at Riverside Drive should proceed noah to Grand Avenue, which leads past the UI Field House and to Melrose Avenue. · Follow DOT "Football Stadium Exit" signs along all routes. Fans can avoid the congested traffic near the stadium by parking at any of three municipal (more) 8/31/99 UI offers travel and parking tips for Hawkeye football fans -- 2 parking ramps in downtown Iowa City or parking on the east side of Iowa City and using municipal buses to reach downtown. There is a fee of 75 cents per person for Iowa City buses. Beginning 90 minutes before gametime, free UI Cambus service will shuttle fans from the downtown Pentacrest and from Hancher Auditorium parking lots to the stadium area. The return pickup point is at the bus loop located north of the UI Hospital School on Newton Road. UI parking areas will be open at 7 a.m. and traffic control will continue for two hours after the game. Beer trucks, kegs and open bars are not permitted in any UI parking areas. Amplified sound, cooking fires and grills are not permitted in UI parking ramps. Beer and wine are allowed in UI parking areas, except for Lot 14 at the corner of Melrose and South Grand avenues. That lot is alcohol-free. No hard liquor is allowed in any UI parking areas. Here's a list of parking places available on university-owned property: · Free parking for autos is available at Hancher Auditorium (Park Road and North Riverside), and at the University-owned parking lot south of Burlington Street at Madison and Prentiss streets (behind the building housing the Johnson County Jail and the Johnson County Sheriff's Office). · Automobile parking is available at Finkbine Golf Course on Melrose Avenue and the UI Softball Complex (Mormon Trek Road and Hwy. 6). The parking fee is $5. Golf course parking is subject to weather conditions. · Recreational vehicles may park at the Finkbine commuter parking lot on Hawkins Drive. There is a $10 charge for RV parking. · Public parking is permitted at the UI Main Library lot on football Saturdays. The charge is 40 cents per hour. · Public parking is also available at the IMU Parking Ramp and the North Campus Parking Ramp. The charge for those ramps is 60 cents per hour. · Parking for people with disabilities will be reserved in Hospital Ramp No. 2 until 30 minutes before kickoff. The charge for UI ramp parking near the stadium is $5 per vehicle. · Surface parking lots near Kinnick Stadium have space for 2,000, weather permitting. The charge is $5 per vehicle. The pedestrian passageway through UI Hospitals and Clinics will be closed to football fans. For safety reasons, Stadium Drive north of Kinnick Stadium will be closed to vehicles when pre-game pedestrian traffic becomes heavy. 8/31/99 ~o 4~ ~o~o AUG 2 '7 1999 UNITED STATES ENVIRONMENTAL PROTECTION AGENCY REGION VII 901 NORTH 5TH STREET 17 ANAGER'S OFFiCE Dear Interested Citizen: Enclosed is a fact sheet regarding the Iowa City Former Manufactured Gas Plant site, 505 Burlington Street, Iowa City, Iowa. Please note that the U.S. Environmental Protection Agency (EPA) will hold an availability session in Iowa City at the Iowa City Public Library, 123 S. Linn Street, Wednesday, September 8, 1999, from 4:00 p.m. to 7:00 p.m. This is an informal meeting where you can talk one-on-one with representatives from the EPA, MidAmerican Energy . Company, Iowa Department of Health, Iowa Department of Natural Resources, and the Iowa- Illinois Manor Partnership. You may attend the meeting at your convenience between 4:00 p.m. and 7:00 p.m. If you have questions about the enclosed fact sheet or the availability session, please contact Diane Huffman, of my staff, at 913-551-7003 or call our toll-free environmental action line at 1-800-223-0425. We look forward to seeing you at the meeting. Sincerely, Rowena L. Mi~haels, Dir~t6i:" Office of External Programs Enclosure RECYCLE FACT SHEET · EPA Region 7 Iowa City Former Manufactured Gas Plant Iowa City, Iowa August 1999 INTRODUCTION The U.S. Environmental Protection Agency will oversee field activities to be conducted by the MidAmerican Energy Company at the Iowa City Former Manufactured Gas Plant site, 505 Burlington Street, Iowa City, Iowa. The field activities are scheduled to begin the last week of September 1999. IAvailability Session Announcement / EPA will hold an informal meeting, Wednesday, September 8, 1999 4:00 p.m. to 7:00 p.m. Iowa City Public Library 123 S. Linn Street Iowa City, Iowa Representatives from the EPA, MidAmerican Energy Company, Iowa Department of Health, Iowa Department of Natural Resources, and the Iowa-Illinois Manor Partnership will be available to discuss site activities. You may attend the meeting at your convenience between 4:00 and 7:00 p.m. FIELD ACTIVITIES The upcoming field activities include taking samples of soil, water and sediment in storm sewers on the site, and air in the crawlspace of the apartment building and near a vent system on the exterior of the apartment building. Ground water monitoring wells will also be installed and sampled. While the field work occurs, trucks with drilling equipment will be present on and around the'site. Personnel conducting the work will be wearing protective clothing. In the areas where the work is taking place, air will be monitored to make sure that field personnel and residents are not exposed to elevated levels of contaminants. The field work is expected to take several weeks and may impact parking for apartment residents. SITE BACKGROUND From 1910 to 1939, gas was manufactured at a plant located on the southeast corner of Burlington and Van Buren Streets. Iowa City Light and Power Company operated the plant. In the 1940's, Iowa City Light and Power Company became the Iowa-Illinois Gas and Electric Company (now known as MidAmerican Energy Company), which maintained service facilities on the property until about 1971. In 1983, the Iowa-Illinois Manor apartment complex was built on the site. When the gas was produced, by-products such as coal tar were also produced. Coal tar contaminants related to former manufactured gas plant operations, such as volatile organic compounds (VOCs), including benzene and toluene; metals, including lead, cyanide and arsenic: and polynuclear aromatic hydrocarbons (PAHs) have been identified in samples taken by EPA, both on and off site. Some compounds found in coal tar are hazardous substances that can cause health and environmental problems if handled improperly. In March 1999, EPA, the MidAmerican Energy Company, and the Iowa-Illinois Manor Partnership, the owner of the apartment building at the site, reached an agreement, known as an Administrative Order on Consent or AOC. The AOC requires MidAmerican Energy to determine the nature and extent of coal tar contamination at the site and assess the threat to human health and the environment. The upcoming field work will provide the information that is needed to make these determinations. ADDITIONAL INFORMATION Site-related documents are available to the public at the Iowa City Public Library, 123 S. Linn Street, Iowa City, Iowa. If you have questions about this fact sheet or need additional · information, please contact: Diane Huffman, Community Involvement Coordinator Office of External Programs U.S. EPA, Region 7 901 N. 5th Street Kansas City, Kansas 66101 (913) 551-7003 or Toll-free 1-800-223-0425 E-mail: huffman.diane@epa. gov NOTICE: PURCHASE OF EQUIPMENT 09-03-99 I I .h IP20 In accordance with Iowa Code Section 28E.20 JOINT PURCHASE OF EQUIPMENT, the City of Iowa City is giving notice of intent to purchase one or more items or accessories or attachments to equipment, the total cost of which is estimated to be $50,000 or more. The following political subdivisions have been contacted: City of Coralville - City Clerk Johnson County Board of Supervisors - Chair Iowa City Community School District- Business Office Notice was mailed: August 26,1999 Equipment to be purchased: Police Car Compact Pickup Truck 1 Ton Flatbed Truck 2 Ton Dump Truck 2 Ton Flatbed Truck Tower Truck Bucket Truck Refuse Truck Street Sweeper Motor Grader End Loader L/F Compactor Bulldozer Large Backhoe Snow Plow Landfill Scraper City of Iowa City Finance Department Central Procurement & Services Division Cc: City Council 410 EAST WASHINGTON STREET ' IOWA CITY, IOWA 52240-1826 · (319) 356-5000 - FAX (319) 356-5009 09-O3-99 I IP21 CITY OF IOWA CITY QUARTERLY INVESTMENT REPORT MARCH 31, 1999 to JUNE 30, 1999 Finance Department: Prepared by: Sara Sproule OVERVIEW The City of Iowa City's investment objectives are safety, liquidity and yield. The primary objective of the City of Iowa City's investment activities is the preservation of capital and the protection of investment principal. The City's investment portfolio remains sufficiently liquid to enable the City to meet operating requirements that cash management procedures anticipate. In investing public funds, the City's cash management portfolio is designed with the objective of regularly exceeding the average return on the six month U.S. Treasury Bill. The Treasury Bill is considered a benchmark for riskless investment transactions and therefore comprises a minimum standard for the portfolio's rate of return. The investment program seeks to achieve returns above the threshold, consistent with risk limitations and prudent investment principles. The quarterly investment report lists investments by fund, by institution, by maturity date, and investments purchased and redeemed. The Federal Reserve lowered the federal funds rate one-quarter percentage point from 5.50 percent to 5.25 percent at its meeting in September 1998. The Federal Reserve lowered the federal funds rate another one-quarter percentage point on October 15, 1998 from 5.25 percent to 5.00 percent. This was the second rate reduction in just sixteen days. The Federal Reserve made a third round of interest rate cuts on November 17, 1998. This rate cut was also one-quarter percentage point and was from 5.00 percent to 4.75 percent. The federal funds rate is what banks charge each other on overnight loans. Prior to the September meeting the federal funds rate had not been changed for eighteen months. On June 30, 1999 the Federal Reserve raised the federal funds rate from 4.75 percent to 5.00 percent. The City of Iowa City is continuing to receive lower rates on our portfolio investments. Rates on new investment purchases are lower than rates on maturing investments. Maturing investments had stated interest rates of 5.16 percent to 6.21 percent. New investment purchases have stated rates of 4.86 percent to 5.40 percent. With the increase in the federal funds rate on June 30, 1999, I would expect to start receiving slightly higher rates on the investment of City funds in the first quarter of fiscal year 2000. The size of the City's investment portfolio increased in the fourth quarter of fiscal year 1999 due to the investment of approximately $9 million of water revenue bond proceeds. These funds were invested in amounts and maturity dates expected to meet project expenses. CITY OF IOWA CITY INVESTMENTS ON HAND SUMMARY BY FUND INSTITUTION NAME ALL OPERATING FUNDS GENERAL OBLIGATION BOND FUND EMPLOYEE BENEFIT RESERVE FUND BOND RESERVE FUND TOTAL 6/30/99 INVESTMENT AMOUNT 77,771,631.11 0.00 3,300,000.00 16, 109,326.00 97,180,957.11 6/30/98 INVESTMENT AMOUNT 71,990, 175.25 0.00 4,000,000.00 15,000,463.00 90,990,638.25 CITY OF IOWA CITY INVESTMENTS ON HAND LISTING BY INSTITUION INSTITUTION NAME BRENTON BANK COMMERCIAL FEDERAL BANK MERCANTILE BANK MIDWEST FIRSTAR BANK HAWKEYE STATE BANK HILLS BANK & TRUST IOWA STATE BANK IOWA PUBLIC AGENCY INVESTMENT TRUST UNION PLANTERS BANK NORWEST BANK U OF I COMM CREDIT UNION US TREASURY NOTES AND AGENCIES VAN KAMPEN 6/30/99 INVESTMENT AMOUNT 1,000,000.00 6,800,000.00 5,000,000.00 0.00 13,411,463.00 3,574,000.00 7,960,432.00 18,204,661.61 3,880,400.00 26,243,463.00 9,950,000.00 956,537.50 200,000.00 6/30/98 INVESTMENT AMOUNT 3,800,000.00 0.00 4,800,000.00 0.00 9,900,000.00 7,514,000.00 5,700,000.00 10,872,986.02 8,868,000.00 31,885,652.23 7,450,000.00 0.00 200,000.00 TOTAL 97,180,957.11 90,990,638.25 CITY OF IOWA CITY INVESTMENTS ON HAND DETAIL LISTING BY MATURITY DATE 6/30/99 INSTITUTION INVESTMENT PURCHASE MATURITY NAME TYPE DATE DATE VAN KAMPEN GOVT MUTUAL FUND NORWEST BANK SAVINGS HAWKEYE STATE BANK SAVINGS IOWA PUBLIC AGENY INVEST. TRUST IPAIT IOWA PUBLIC AGENY INVEST. TRUST IPAIT FLEX CD IOWA PUBLIC AGENY INVEST. TRUST IPAIT FLEX CD IOWA PUBLIC AGENY INVEST. TRUST IPAIT HAWKEYE STATE BANK CD HAWKEYE STATE BANK CD IOWA STATE BANK CD HILLS BANK CD MERCANTILE BANK MIDWEST CD NORWEST BANK CD HAWKEYE STATE BANK CD HILLS BANK CD HAWKEYE STATE BANK CD HILLS BANK CD HILLS BANK CD NORWEST BANK CD IOWA STATE BANK CD HAWKEYE STATE BANK CD MERCANTILE BANK MIDWEST CD MERCANTILE BANK MIDWEST CD NORWEST BANK CD NORWEST BANK CD HAWKEYE STATE BANK CD MERCANTILE BANK MIDWEST CD BRENTON BANK CD MERCANTILE BANK MIDWEST CD NORWEST BANK CD MERCANTILE BANK MIDWEST CD NORWEST BANK CD NORWEST BANK CD NORWEST BANK CD NORWEST BANK CD U OF I COMMUNITY CREDIT UNION CD NORWEST BANK CD NORWEST BANK CD NORWEST BANK CD NORWEST BANK CD NORWEST BANK CD NORWEST BANK CD NORWEST BANK CD HAWKEYE STATE BANK CD NORWEST BANK CD HAWKEYE STATE BANK CD HAWKEYE STATE BANK CD NORWEST BANK CD NORWEST BANK CD NORWEST BANK CD HAWKEYE STATE BANK CD NORWEST BANK CD NORWEST BANK CD 22-Jul-85 N/A 30-Jun-95 N/A 18-Jul-97 N/A 9-Mar-98 N/A 6-Apr-98 N/A 31 -Mar-99 N/A 21 -May-99 N/A 25-Sep-97 1 -Jul-99 24-Oct-97 1 -Jul-99 30-Mar-98 1 -Jul-99 1 -Jul-98 1 -Jul-99 9-Sep-98 1 -Jul-99 12-Nov-98 1 ~Jul-99 11-Mar-99 1-Jul-99 25-Aug-98 2-Ju1-99 6-Ju1-98 6-Ju1-99 25-Aug-98 15-Ju1-99 25-Aug-98 16-Jul-99 22-Sep-98 30-Ju1-99 30-Jun-99 30-Ju1-99 1 -Oct-98 2-Aug-99 25-Sep-98 13-Aug-99 7-Aug-98 31 -Dec-99 9-Oct-98 16-Aug-99 9-Oct-98 27-Aug-99 13-Oct-98 1 -Sep-99 13-Oct-98 10-Sep-99 13-Oct-98 15-Sep-99 15-Oct-98 24-Sep-99 12-Nov-98 1 -Oct-99 23-OCF98 8-Oct-99 12-Nov-98 15-Oct-99 12-Nov-98 22-Oct-99 16-Nov-98 1 -Nov-99 20-Nov-98 5-Nov-99 13-Nov-98 15-Nov-99 1 -Dec-98 15-Nov-99 4-Dec-98 19-Nov-99 15-Dec-98 1 -Dec-99 18-Dec-98 3-Dec-99 28-Jan-99 15-Dec-99 28-Jan-99 17-Dec-99 4-Feb-99 30-Dec-99 1 -Oct-98 31 -Dec-99 16-Feb-99 3-Jan-00 25-Feb-99 14-Jan-00 11 -Mar-99 28-Jan-00 5-Apr-99 1 -Feb-00 5-Apr-99 11 -Feb-00 13-Apr-99 15-Feb-00 9-Apr-99 25-Feb-00 13-Apr-99 1 -Mar-00 13-Apr-99 10-Mar-00 INVESTMENT INTEREST AMOUNT RATE 200,000.00 VARIABLE 1,300,000.00 VARIABLE 1,500,000.00 VARIABLE 1,000,000.00 VARIABLE 2,377,719.27 5.72 6,752,604.43 5.11 8,074,337.91 VARIABLE 1,300,000.00 6.35 1,000,000.00 6.25 1,600,000.00 5.77 774,000.00 5.80 600,000.00 5.25 525,000.00 5.11 411,463.00 4.75 900,000.00 5.55 1,100,000.00 5.70 1,000,000.00 5.55 900,000.00 5.55 900,000.00 5.29 1,660,432.00 5.01 1,000,000.00 5.25 900,000.00 5.28 800,000.00 5.80 1,000,000.00 5.26 900,000.00 5.26 1,000,000.00 5.00 900,000.00 4.90 1,000,000.00 5.25 900,000.00 4.96 1,000,000.00 5.11 900,000.00 4.95 1,000,000.00 5.11 900,000.00 5.11 1,000,000.00 5,02 900,000.00 4.96 9,950,000.00 VARIABLE 1,000,000~00 4.90 900,000.00 5.01 1,000,000.00 4.94 900,000.00 4.91 1,000,000.00 4.96 1,000,000.00 4.96 1,000,000.00 5,01 700,000.00 5,25 1,000,000.00 4.75 2,200,000.00 5.10 1,000,000.00 5.05 1,200,000.00 4.96 1,000,000.00 4.96 1,200,000.00 4.96 1,000,000.00 5.00 1,200,000.00 4.96 1,000,000.00 4.96 Page 1 INSTITUTION NAME IOWA STATE BANK COMMERCIAL FEDERAL BANK IOWA STATE BANK COMMERCIAL FEDERAL BANK COMMERCIAL FEDERAL BANK NORWEST BANK COMMERCIAL FEDERAL BANK COMMERCIAL FEDERAL BANK U S TREASURY COMMERCIAL FEDERAL BANK HAWKEYE STATE BANK IOWA STATE BANK UNION PLANTERS BANK NORWEST BANK UNION PLANTERS BANK UNION PLANTERS BANK TOTAL INVESTMENT TYPE CD CD CD CD CD CD CD CD DISCOUNT NOTE CD CD CD CD CD CD CD PURCHASE DATE 23-Apr-99 11 -May-99 23-Apr-99 11-May-99 11 -May-99 5-Oct-98 11-May-99 11-May-99 16-Jun-99 18-Jun-99 15-Jan-99 25-Mar-99 3-Oct-97 31 -Oct-97 31 -Oct-97 13-Jul-98 MATURITY DATE 15-Mar-00 15-Mar-00 24-Mar-00 24-Mar-00 31 -Maro00 5-Apr-00 7-Apr-00 14-Apr-00 18-Apr-00 1 -May-00 3-Jul-00 3oJul-O0 30-Jun-01 31 -Oct-02 1 -Jul-03 11-Jul-03 INVESTMENT INTEREST AMOUNT RATE 1,200,000.00 4.97 1,200,000.00 5.151 1,000,000.00 4.97 1,000,000.00 5.151 1,200,000.00 5.151 2,000,000.00 5.26 1,000,000.00 5.151 1,200,000.00 5.151 956,537.50 5.40 1,200,000.00 5.26 1,200,000.00 5.05 2,500,000.00 5.01 119,000.00 6.25 1,418,463.00 6.49 250,000.00 6.50 3,511,400.00 5.92 $97,180,957.11 Page 2 CITY OF IOWA CITY INVESTMENT ACTIVITY FOR THE QUARTER ENDED JUNE 30, 1999 INVESTMENTS ON HAND At 3/31/99 INVESTMENT PURCHASE MATURITY INTEREST INSTITUTION TYPE DATE DATE RATE PURCHASES 3/31/99 TO 6~30/99 NORWEST BANK CD 4/5/99 4/30/99 NORWEST BANK CD 4/5/99 6/1/99 NORWEST BANK CD 4/5/99 6/25/99 NORWEST BANK CD 4/5/99 2/1/00 NORWEST BANK CD 4/5/99 2/11/00 HAWKEYE STATE BANK CD 4/9/99 2/25/00 NORWEST BANK CD 4/13/99 6/1/99 NORWEST BANK CD 4/13/99 2/15/00 NORWEST BANK CD 4/13/99 3/1/00 NORWEST BANK CD 4/13/99 3/10/00 IOWA STATE BANK CD 4/23~99 3/15~00 IOWA STATE BANK CD 4/23/99 3/24/00 NORWEST BANK CD 5/7~99 6/1/99 COMMERCIAL FEDERAL BANK CD 5/11/99 3/15/00 COMMERCIAL FEDERAL BANK CD 5/11/99 3/24/00 COMMERCIAL FEDERAL BAN K CD 5/11/99 3/31/00 COMMERCIAL FEDERAL BANK CD 5/11/99 4/7/00 COMMERCIAL FEDERAL BANK CD 5/11/99 4/14/00 IOWA PUBLIC AGENCY INVESTMENT TRUST IPAIT 5/21/99 N/A U S TREASURY DISCOUNT NOTE 6/16/88 4/18/00 COMMERCIAL FEDERAL BANK CD 6/18~99 5/1/00 IOWA STATE BANK CD 6/30/99 7/30/99 TOTALPURCHASES REDEMPTIONS 3/31/99 TO 6/30/99 UNION PLANTERS BANK CD 5/1/98 IOWA PUBLIC AGENCY INVESTMENT TRUST IPAIT 2/25/99 HAWKEYE STATE BANK CD 5/12/98 HAWKEYE STATE BANK (PARTIAL REDEMPTION) SAVINGS 7/18/97 UNION PLANTERS BANK CD 5/12198 UNION PLANTERS BANK CD 5/12/98 IOWA STATE BANK CD 5/12/98 NORWEST BANK CD 4/5/99 IOWA STATE BANK CD 5/12/98 BRENTON BANK CD 6/5/98 BRENTON BANK CD 6/5/98 NORWEST BANK (PARTIAL REDEMPTION) SAVINGS 11/25/97 NORWEST BANK (PARTIAL REDEMPTION) SAVINGS 4/17/97 IOWA PUBLIC AGENCY INVESTMENT TRUST (PARTIAL REDEMPTION) IPAIT 3/31/99 BRENTON BANK CD 6/19/98 NORWEST BANK CD 5/7/99 NORWEST BANK CD 4/13/99 NORWEST BANK CD 11/6/98 NORWEST BANK CD 4/5/99 HILLS BANK &TRUST CD 7/2/98 HILLS BANK &TRUST CD 7/2/98 UNION PLANTERS BANK CD 7/17/98 HAWKEYE STATE BANK CD 7/6/98 NORWEST BANK CD 4/5/99 NORWEST BANK (FINAL REDEMPTION) SAVINGS 4/17/97 IOWA PUBLIC AGENCY INVESTMENT TRUST (PARTIAL REDEMPTION) IPAIT 6/4/99 IOWA PUBLIC AGENCY INVESTMENT TRUST (PARTIAL REDEMPTION) IPAIT 4/6/98 IOWA PUBLIC AGENCY INVESTMENT TRUST (PARTIAL REDEMPTION) IPAIT 3/31/99 TOTAL REDEMPTIONS 4/1/99 NIA(415199) 4/9/99 N/A(419199) 4/15/99 4/23/99 4/30/99 4/30~99 5/7/99 5/14/99 5/21/99 N/A(5127199) N/A(5/27/99) NIA(5128/99) 6/1/99 6/1/99 6/1/99 6/1/99 6/1/99 6/4/99 6/15/99 6/18/99 6/25/99 6/25/99 N/A(6129199) N/A(6/30/99) NIA(6/30199) NIA(6130199) 4.96 4.96 4.96 4.96 4.96 5.00 4.96 4.96 4.96 4.96 4.97 4.97 4.86 5.151 5.151 5.151 5.151 5.151 VARIABLE 5.40 5.26 5.01 5.76 VARIABLE 5.70 VARIABLE 5.77 5.77 5.72 4.96 5.72 5.85 5.85 VARIABLE VARIABLE 6.21 5.80 4.86 4.96 5.16 4.96 5.80 5.80 5.63 5.70 4.96 6.21 5.01 5.72 5.11 92,154,657.25 1,172,502.00 1,000,000.00 1,000,000.00 1,200.000.00 1,000,000.00 1,000,000.00 1,500,000.00 1,200,000.00 1,200,000.00 1,000,000.00 1,200,000.00 1,000,000.00 1,600,000.00 1,200,000.00 1,000,000.00 1,200,000.00 1,000,000.00 1,200,000.00 8.930,491.18 956,537.50 1,200,000.00 1,660,432.00 33,419,962.68 (1,000,000.00) (4,438,745.26) (90O,000.0O) (100,000.00) ( 1.000,000.00) (900,000.00) ( 1,000,000.00) (1,172,502.00) (900,000.00) (1,000,000.00) (900,000.00) (569.614.00) (9,574.34) (564,689.32) (1,000,000.00) (1,600,000.00) (1,500,000.00) (1,200,000.00) (1,000,000.00) (900,000.00) (1,000,000.00) (9O0,000.O0) (1,200,000.00) (1,000,000.00) (231,503.51) (856,153.27) (989,990.73) (540,890.39) (28,393,662.82) INVESTMENTS ON HAND AT 6/30/99 97, 180,957.11 B8/38/99 08:51:55 319-354-4213 -> +3193565889 I09fi CITY CLgRK 09-03-99 IP22 Johnson County ]~ IOWA ~ Jonathan Jordahl, Chair Charles D. Duffy Mizhael E. Lehman Sally Stutsman Carol Thompson BOARD OF SUPERVISORS Agenda Boardroom - 2nd Floor Johnson County Administration Building 913 South Dubuque Street Iowa City, Iowa 52240 August 31, 1999 FORMAL MEETING 1. Call to order following the informal meeting 2. Action re: claims 3. Action re: formal minutes of August 26th 4. Action re: payroll authorizations 5. Business from the County Engineer a) Discussion/action re: pavement marking quotations received. b) Other 6. Business from the County Auditor permits reports a) Action re: b) Action re: c) Other 7. Business from Mary Donovan, Director of Chatham Oaks, Inc. re: Year 2000 preparedness for Chatham Oaks. discussion/action 913 SOUTH DUBUQUE STREET, SUITE 201 · IOWA CITY, IOWA 52240-4207 · PHONE: (319) 356-6000 · FAX: (319) 354-4213 88/38/99 88:52:21 319-354-4213 -> +31935fi5889 IOUfi CITY CLERR Page 082 Agenda 8-31-99 Page 2 Business from the Planning and Zoning Administrator a) First and Second consideration of the following Zoning applications: Application Z9842 of Lackcnder Farms Inc., signed by Douglas Laekender, Iowa City, Iowa, requesting rezoning of 6.76 acres from A-1 Rural to RS-5 Suburban Residential of certain property described as being in the SW ¼ of the NE xA of Section 26; Township 78 North; Range 7 West of the 5th P.M. in Johnson County, Iowa (This property is located on the west side of Lackender Avenue SW, approximately ¼ mile south of Bayertown Road SW in Sharon Twp.). b) 1. Application Z9926 of Gregory Hipple, Solon, Iowa, requesting rezoning of 2.94 acres from A1 Rural to RS Suburban Residential of certain property described as being Lot 1 of DLM Sutliff Subdivision located in the SW ¼ of the NW ¼ of Section 11; Township 81 North; Range 5 West of the 5th P.M. in Johnson County, Iowa (This property is located on the south side of Sutliff Road NE, % of a mile east of its intersection with Vega Road NE in Cedar Twp.). Other 9. Business from the Assistant Planning and Zoning Administrator a) Discussion/action re: the following Platting application: Application S9930 of Jim Anderson and Tom Bender, signed by Jim Anderson, requesting preliminary plat approval of Westcott Heights, Part Two, a subdivision described as being located in the NE ¼ of the NE ¼ of Section 27; Township 80 North; Range 6 West of the 5th P.M. in Johnson County, Iowa (This is azfl-lot, 24.99 acre, residential subdivision, located at the eni~o_f W~tltcott Drive NE, which is a private road off Prairie du Chiei~ii~d ~ inTl Newport Twp.). b) Other Agenda Page 3 10. Business from the County Attorney a) Reports and inquiries b) Other 11. Business from the Board of Supervisors a) Discussion/action re: weekend shuttle for Senior Center. (Senior Dining) b) Discussion/action re: approve performance measures memo. c) Discussion/action re: resolution approvmg grant for voluntary acquisition of wind and flood damaged properties in Johnson County, Iowa in accordance with the FEMA Hazard Mitigation Program. d) Discussion/action re: fireworks permit. e) Other 12. Adjournment 88/30/99 08:17:12 319-354-4213 -> +3193565809 IOW~ CITY CLERH Page Johnson Coun~ ! i'~ iO~'a~ Jonathan Jordahl, Chair Charles D. Duffy Michael E. Lehman Sally Stutsman Carol Thompson BOARD OF SUPERVISORS Agenda Boardroom - 2nd Floor Johnson County Administration Building 913 South Dubuque Street Iowa City, Iowa 52240 August 31, 1999 INFORMAL MEETING 1. Call to order 9:00 a.m. 2. Review of the formal minutes of August 26tn 3. Business from Mike Sullivan, Ambulance Director and Dr. Huss, Ambulance Service Medical Director re: re-designing the Ambulance Advisory Committee. discussion/action needed 4. Business from Cheryl Whitney, Area Administrator for Department of Human Services a) Discussion/action needed re: b) Discussion/action needed re: c) Other update on Welfare Reform. update on Eastdale Mall location. Business from Jeff Davidson, Transportation Planner for Johnson County Council of Governments, Rick Dvorak, Planning and Zoning Administrator and Mike Gardner, County Engineer re: July 15t~ memo, "County Road Management Planning". discussion/action needed 913 SOUTH DUBUQUE STREET, SUITE 201 · IOWA CITY, IOWA 52240-4207 · PHONE: (319) 356-6000 · FAX: (319) 354-4213 08/90/99 Agenda 8-31-99 Page 2 Business from the County Auditor a) Discussion/action needed re: Revenues and Expenditures. b) Other review of FY 2000 Departmere 7. Business from the Board of Supervisors a) Discussion/action needed re: weekend shuttle for Senior Center. (Senior Dining) b) Discussion/action needed re: approve performance measures memo. e) Minutes received 1. East Central Iowa Employment and Training Consortium for July 29, 1999 2. Johnson County Historic Preservation Commission for August 5, 1999 d) Reports e) Other 8. Discussion from the public 9. Adjournment FORMAL MEETING TO FOLLOW Spouses and relatives of City Council Members and members of comparable County Boards and Commissions are not eligible for appointment to City Boards and Commissions. This includes: spouse, child, mother, father, mother- in- law, father- in- law, brother, sister, brother- in- law, sister- in- law, step-father, step-mother, step-child, aunt, or uncle. (Resolution 85-354) Males: 6 Females: 3 September 14, 1999 RIVERFRONT & NATURAL AREAS COMMISSION One vacancy Unexpired Term September 14, 1999 - December 31, 2000 NO APPLICATIONS AS OF NOON SEPTEMBER 2, 1999 [] Denotes applicant completed the Confidential page of the application. I99'8 'AR END= REPORT Field Operations .....................................Page 1 K-9 ......................................................Page 1 Calls for Service .....................................Page 1 Reports Taken .......................................Page 1 Arrests .................................................Page 1 Traffic Tickets Issued ..............................Page 2 Parking Tickets Issued ............................Page 2 Grant Activity .........................................Page 2 Special Response Team (SRT) .................Page 3 Special Crimes Action Team (SCAT) ..........Page 3 Bomb and Explosives ..............................Page 4 Training for Intervention Procedures (TIPS). Page 4 Drug Recognition Experts - DRE ...............Page 4 Educational Functions .............................Page 4 Community Policing ................................Page 4 Use of Force Summary ............................Page 5 Oleoresin Capsicum (Pepper Spray) ...........Page 5 Investigations ........................................Page 5 Administrative Services ...........................Page 6 Training ................................................Page 7 Evidence & Property Control .....................Page 8 Accreditation ..........................................Page 9 Planning & Research ..............................Page 9 Community Service .................................Page 1 DARE ...................................................Page 1 Crime Prevention ....................................Page 1 Community Relations ..............................Page 1 Animal Control .......................................Pages Emergency Communications .....................Page 1 Records ................................................Page 1 Employee Listing ....................................Page 1 0 0 0 1 11&12 3 4 5 Field Operations - Parrot The patroi division was comprised of 53 sworn officers and 4 community seNid~ officers; 1 captain - commander of field Operations, 3 lieutenants - watch commanders, 6 sergeants - watch supervisors, 43 sworn uniform officers, and 4 community service officers, The Patrol Division was authorized two additional sworn officers, however, b,~,,o officers left the depariment during 1998 and can not be replaced until entry testing is completed in March of I999. Gallo, the first K-9 member of the Police Department is a two-year oid German Shepherd who has been trained as a general patro! dog, plus a narcotic detection dog ::: sinceAugus[oflEa;5. K-9 haedler, he ,, . performed the functions of a beat patrol officer and Calls for SeNice In 1998, the iowa City Police Department responded to 63,872 calls for seNice. This reflects a decrease o~ 1,492 in cafis for service from t997, Reports Taken in 1998, iowa City police officers, emergency service officers, emergency comn~unication personnel, and investigators took 12,679 reports, This lefiects an increase of 579 repo~s over 1997, I* i'998, lo~,~;a City police officers and investigators made 7,~' an increase of 306 arrests over 1997 Page Traffic Tickets Issued In 1998, Iowa City Police officers issued 7,107 traffic tickets. This is 914 fewer than 1997. Parking Tickets In 1998, Iowa City police officers and community service officers issued 12,784 parking tickets. This reflects a decrease of 1,105 from 1997. Grant Activity GOVERNOR'S TRAFFIC SAFETY BUREAU · Iowa Alcohol Incentive Grant ($15,000) - effective October 1, 1998 and is to be completed November 1, 1999. Requirements: Conduct traffic enforcement directed at alcohol related and other traffic violations. Conduct one multi agency safety checkpoint. Conduct twelve public information activities. Conduct two occupant protection surveys during March and September. Purchase one in car video system for OWl enforcement. Report officer court time OWl cases. Participate in DPS/GTSB approved training. Directed Enforcement = $10,000 Training and Travel: $1,000 Purchase one in car video system = $4,000 · National Highway Safety Administration ($2,500) effective October 1, 1998 and is to be completed by September 30, 1999. Grant directed at improving departmental program management and safety capabilities, addressing special problems related to traffic related property damage, personal injury and fatal crashes. Requirements: Purchase one laser quick map computer system. Submit annual report of quick map usage quarterly. One laser quick map system Update laser systems' compatibility with laser quick map Page 2 Special Response Team (SRT) During 1997 the SRT was organized and equipped with high-risk incidents. During 1998 the team responded to nine high-risk incidents. All were resolved without injury to anyone. One captain, two sergeants, and fifteen officers have received the second phase of training. An advanced phase of training will be completed in 1999. Three negotiators have received training and they also will receive advanced training in 1999. Special Crimes Action Team (SCAT) The Special Crimes Action Team (SCAT) operates under Field Operations and is directly supervised by the evening investigation sergeant. SCAT consists of 1 supervisor and five officers, one officer is also a gang investigator. The SCAT officers have been assigned to patrol designated neighborhoods throughout the community. Their presence in these neighborhood areas has effectively displaced negative activities, which were taking place in the assigned neighborhoods. The SCAT officers have been instrumental in many drug arrests and have provided pertinent information about gang members and their associates to investigators from many other jurisdictions. Several arrests have been made from information obtained by the SCAT officers. The SCAT officers made 1,453 arrests, including: Drug Violations 225 Aggravated Assault 18 Disorderly Conduct 61 Liquor Violations 312 OWl 56 Intoxication 193 Juvenile 77 Shoplifting 11 *Other Miscellaneous Charges 500 *s/a Driving While Revoked, Driving Under Suspension, Arson, Possession of a Fictitious DL, etc. Page 3 Bomb and Explosives (Johnson County Metro Bomb Squad) (~ The Iowa City Police Department has one officer that is trained in handling explosive devices. The officer works with Coralville Police and the Johnson County SherifFs Department who each also each have an officer trained to work in this area. In 1998 the team handled seventeen incidents of explosives or possible explosives and handled an additional three by telephone. Fifteen of these incidents were in Iowa City. The Johnson County Metro Bomb Squad has training exercises once a month. They also routinely train with the Cedar Rapids Bomb Squad. Training for Intervention Procedures - (TIPS) Two officers are trained as trainers for the TIPS program. The officers have been training employees of establishments that serve alcoholic beverages on how to recognize and discontinue serving persons who already are or are becoming intoxicated. The officers also review liquor laws during the training and provide information on the detection of fraudulent or fictitious identification cards and drivers licenses. Drug Recognition Experts- DRE Two officers have received extensive training in DRE. They are trained to recognize individuals who are under the influence of drugs and can determine the type of drug involved. One officer is a trainer in DRE and assists in the training of other officers throughout the state. He has conducted the training through the Governor's Traffic Safety Bureau in Des Moines. He conducted training for the Iowa State Patrol during 1998. Educational functions Officers have assisted at the Iowa Law Enforcement Academy throughout the year with training for firearms, defensive tactics, DRE, and driving courses. Officers who attend the various courses come from every part of the state. Community Policing Officers have been very active in community policing. Forty-six uniformed officers have been involved in over 141 community events from January through December. The events include speaking engagements, community activities, and interacting with neighborhood associations. Page 4 Bicycle patrol officers have not only been in the downtown area, but also in the residential areas where they are in contact with the citizens. There are 18 officers trained for bicycle patrol. Walking patrol has been increased in the downtown area and in the Plaza. Officers also walk throughout many of the larger apartment complexes in various neighborhoods of our community. Use of Force Summary During 1998 there was 307 reported instances of officers use of force. The reports include issues from handcuffing to drawing side arms and destruction of injured animals. Instances were as follows: January 23 July 23 February 16 August 25 March 33 September 32 April 27 October 41 May 23 November 28 June 12 December 24 Oleoresin Capsicum (Pepper Spray) In 1997 officers were trained in the use of pepper spray on a voluntary basis. Most officers have been trained in the use of pepper spray and are currently carrying the spray. Pepper spray is used to temporarily incapacitate an aggressor when sprayed into the eyes. During 1998 officers not previously trained in the use of pepper spray were trained. Pepper spray was used several times during 1998 and has proven to be a very useful tool. Officers have found that oleoresin capsicum has become much more effective than using a PR-24 (nightstick). Persons recover within ten to fifteen minutes after being sprayed when the eyes are flushed with water. The spray has been used and is very effective in most incidents when needed. Investigations The investigations unit is comprised of eight sworn officers and one community service officer assigned to the unit on a part time basis. A lieutenant serves as the investigation commander, along with the position of project manager for the multi- agency drug task force. A sergeant is assigned as the evening supervisor of the unit and is also in charge of the SCAT unit. There are three general criminal investigator's, a gang investigator assigned to the SCAT unit, a narcotics investigator assigned to the drug task force and a domestic violence investigator. The positions of narcotics investigator and domestic investigator are paid through grants. The grant for the narcotics investigator is paid through the Governor's Alliance on Substance Abuse (GASA). The information on the grant investigators statistics are maintained outside the investigative unit and are forwarded to GASA on monthly, biannual, annual reports and yearly audits and on site visits. Information on the domestic investigator is also maintained outside the investigative Page 5 Information on the domestic investigator is also maintained outside the investigative unit. The domestic violence investigator also is required to make monthly, quarterly, and yearly reports to the state on the cases that are investigated. Investigators are assigned to many different training schools throughout the year. There is a thirty-two hour block of training during the first quarter of the year for all investigators. In May an investigator was assigned to attend the annual Law Enforcement Intelligence Network (LEIN) school. This training prepares the investigator to work with other agencies on task force and intelligence gathering operations. There is training on a wide variety of topics such as Drug Enforcement, Domestic Violence, Financial Crimes, Child Abuse, Interviewing, etc. In addition to the high level of training involving the investigation unit, there are monthly information meetings. There is a Drug Task Force meeting every ~ month, along with an Area Investigator's Meeting, and a LEIN meeting. These meetings afford the investigative unit a chance to exchange information with other area law enforcement agencies. The largest case of the year started in June of 1998. This case involved an investigation into Child Pornography. The investigation expanded to a level when federal authorities joined the investigation. This case is currently ongoing. The extent of the investigation and the amount of resources that have been directed towards resolving the case have been unusual. The total number of cases cleared for 1998 is 713 cases. This reflects an increase over the 1997 figures by 165. The majodty of this increase is based on the increased number of reported domestic abuse cases. Most of the reported categories indicated a decrease in the numbers. Domestic Abuse created the largest number of cases, followed by theft by check cases. In 1998 the Investigation Unit cleared 134 theft by check cases. These cases were cleared by arrest, suspension, or by restitution of monies to the business. Half of the cases (67) were cleared by restitution resulting in a recovery of $43,080.33 for local businesses and individuals. Administrative Services The Administrative Services function of the Iowa City Police Department consists of Emergency Communications, Police Records, Animal Control, Planning & Research, Community Relations, Evidence & Property Control, Uniform Issue/Control, Training and Accreditation. Captain Tom Widmer is in charge of these divisions/functions. They are made up of 24 full-time, 6 part-time and 3 work-study employees. Page 6 Items of note for 1998 are as follows: · purchased "Judgmental Use of Force" training system & implemented training program reorganization of evidence room to include all property · development of controlled substance destruction procedure (adopted county-wide) · completed officer lobby photo display project · selected to serve on the board for the Mobile Team Training Unit IV Training .~ 1998 saw the continuation of making selected training available. In our ,~uest to enhance the quality of services we provide, 66 different schools or blocks of training were offered for an average of 93.6 hours of training to each sworn officer (does not include Special Response Team (SRT) or new recruit academy training). Eight of the schools were offered through the Iowa Law Enforcement Academy, eight through the Mobile Team Training Unit, and nine were developed and conducted "in-house". The remainder was through institutions, agencies and organizations. Mandatory training accounted for 59 hours of the 93.6 per officer. It included semi- annual firearms training, Domestic Abuse instruction, OC Spray defense update, monthly Fire Arms Training System (FATS) judgmental use of force scenarios and Iowa City Employee training. Additionally, all officers attended the annual countywide training sessions known as Multi-Agency Training System (MATS). MATS covers most of the mandatory instruction needed for yearly certification and legislative mandates. Also included were sessions in Interview & Interrogation, Ethics, and police vehicle operation. Four officers went through recruit training, two at the Cedar Rapids Police Department Academy (14 weeks) and two at the Iowa Law Enforcement Academy (12 weeks). A total of 6 officers, including the four who attended the recruit training, were in Field Training for a combined total of 70 weeks (two at 12 weeks, 2 at 16 weeks, and 2 at 7 weeks) during 1998. There were 8 Field Training Officers assigned to conduct the training with the six new hires in the Field Training Program. The Special Response Team (SRT) trained together monthly. Each member received an average of 104 hours of training, the bulk of which was handled in- house. Goals · Refine the documentation, record keeping and officer tracking function · Turn Training responsibilities over to a designated Training Administrative Captain will oversee · Develop watch training Sergeant. Page 7 Evidence & Property Control Community Sen,ice Officer David Harris continues to be assigned this function, however, the overall authority has been moved from investigations to the Captain of Administrative Services, In addition to the evidence, the responsibility for all "found property" (including bicycles) was moved to this position, There were a total of 1145 cases where property was submitted into evidence and 328 incidents where item(s) were submitted to found property in 1998, In addition, 493 bicycles were recovered last year, many or whici~ are sold at auction due to no owner able to be located, There had been severn! years worth of controlled substances that were no longer needed as evidence being housed in the Police Department. Due to confusion over State and Federal guidelines on destruction of this sort of property, the drugs were being placed in sturage rather than disposed. Research was done and a system of legal and proper destr'4ction was developed bringing enhanced integrity and needed space to the evidence roona, Goals Track evidence and found proper~y by "article" rather than "cases" Document in "written standards" ali procedures/protocol currentiy in practice Page 8 Accreditation Officer Kevin Hurd was selected to facilitate the accreditation process. Due to staffing needs, he is assigned to work on this project three days per week and returns to patrol for two. This procedure involves looking at all the functions we do as a police department. It then sets out procedure and documentation requirements for all of these functions in the form of general orders. Officer Hurd has been looking at current general orders of the Iowa City Police Department to insure that they meet the standards. He is reviewing, rewriting, and in some cases developing, general orders that govern all aspects of the department. After a series of reviews with the Chief and Captains and key personnel, the general order is posted for all officers to have input. Any concerns or clarifications are then addressed just prior to forwarding it to the City Attorney's Office for their review. Once the City Attomey's Office has input, the general order goes to the Chief for his final approval. The order is then adopted and communicated to all department personnel. Steps are being put into place to insure that proper training/understanding is obtained for all directives. Of the 439 standards put forth by CALEA, approximately 165 have been dealt with. This includes Use of Force, Vehicle Pursuits, Building Searches, and Internal Affairs. Several other are currently in the process and are expected to be adopted in the first part of 1999. Planning and Research Sergeant Jim Steffen finished out his two-year assignment in the Planning and Research function. In 1998, he did the daily report review for 12,679 cases, an increase of almost 5% over the number of cases last year. This daily review is a check of completeness, possible errors and overall quality. It requires written communication/documentation with officers and their supervisors. Monthly and annually, this information is added to other production output measures in several pertinent areas for each officer. In reviewing the documentation of calls for service, Sgt. Steffen daily compiles an information bulletin/hot sheet that is disseminated during the watch meetings prior to beginning their tour of duty. This report allows for a consistent and timely means to get pertinent information to all officers. Other information compiled by planning and research are the vehicle/deer accident report (monthly & yearly), the bar check report (weekly) and the use of force incident report (monthly & yearly). Sgt. Steffen also has responsibility to track and compile all reports for the use of force committee, as well as taking part in this bi-monthly review. In addition, the Planning and Research Sergeant also serves as the Public Information Officer, responsible for providing information to the various Iowa City media. He serves as the contact person and department spokes person for people wanting information on crimes, trends and procedures concerning the Iowa City Police Department. He is also responsible for the daily update of police department information placed on the Government Cable Channel 4. Page 9 During 1998, Sgt. Steffen changed the procedure for all of these reports. All reports generated from Planning and Research are now e-mailed to the designated recipients rather that printing, copying and physically muting through the mailbox system. This has made the system morn efficient. Community Service Community Services is comprised of two uniformed officers. It encompasses the DARE Unit, the Crime Prevention Unit and the Community Relations Unit. Both officers are cross-trained in all three areas as well as an additional patrol officer for DARE. Many officers are involved in programs coordinated by Community Services throughout the year. *DARE Joel Myers continues to be the lead officer in this area. Again this year, we were involved in all twelve elementary schools located within the Iowa City limits. The curriculum was taught to more than 500 fifth and sixth graders. At the completion of the 17-week course, the program is capped with a culmination ceremony. Each school has their own unique program in which it recognizes its students while showcasing its school. The special relationship with the University of Iowa Women's Gymnastics Team continues. Student athlete's act as mentors and DARE students are invited to a gymnastics meet at which the DARE students are VIPs. The local DARE Program is promoted at civic group presentations, on radio talk shows, through continues utilization of the Government Channel on cable TV, and through corporate sponsorships with local business'. One such partnership includes the use of an Isuzu Trooper 4x4 courtesy of Community Motors. *Crime Prevention 0 eNl~t In 1998, Kevin Berg completed his assignment as the Crime Prevention Officer. He coordinated 9 new Neighborhood Watch Groups, bringing the total to 100 active groups made up of 1553 homes. Part of this program includes the preparation and distribution of a quarterly newsletter, the Sentinel Voice. In addition, any resident in Iowa City who becomes the victim of a burglary is sent information concerning home security and the Neighborhood Watch Program. Keyin spoke to numerous groups in 1998, is involved in the Juvenile Shoplifting Prevention Program, and is the 1997 president of the Iowa Crime Prevention Association. Page 10 Monthly reports are fibd documenting the community activities in which the ~owa City Police Department participates~ During 1998~ the department conducted 141 community presentations, This invotved 203 of participation/presentation with citizen contacts numbering approximately The unit plays a leading role in \ sunlmertime playground activities as well as continued involvement with the johnson County Safe Kids Coaiition and Safety Village of iowa City, The unit is also a resource to the community in issues involving child occupam protection, Several officers have received training in proper use of child safe~y seats and make themselves available for presentations and citizen assists regarding installation and use. This summer. the unit coordinated a special project with Pati'd [o staff Safety Check Points which provided education to operators of vehicles u~ilizing child safety seats, Special coordisated activities included the annual business fair at the Carver-Hawkeye Arena in which a driving impairment theme was used, special walking plaza community relations eveets updating and monitoring the iowa City Police Department web site Animal Control Animal Contrd is made up of non-sworn personnel. Ivlisha GoodmamHerbs[ is the supervisor, assisted by three animal control officers and two kennel assistants (one Is time), The addition of a pap:*time c!erk in 1996 has greatly aided timely data entry and increased efficiency in record keeping The care of animals and the upkeep of the ~acility is aided by approximately 200 community volunteers who worked over 24,00 hours, Vk;~y Dibona pampels one of the p~ps p~aced lot as,aptlon, Page 1 i ihe Alfirnal Control statistics tot 1998 are as bJlows: Live animals impoundeci ielo tea sheitel Adoptions Reclaims by owner Wild animals ralocated Animals transfiwred to rescues / rehabilitators z Jd42 694 611 416 85 56 153 9 5% Note ' 27 animals still in shelter item 1998 Dog and cat iicenses issued Field cells hanci!ed Citations issued Warnings issued 3120 56 1.080 cable access television. print media) to promote adoption and proper care of pets Staff, aided by Iowa Gity then" Vhls year's eifot~s resulted in 35 adoptions Animals available for adoption continue to be shown on the Iowa City lnfo Visbn channel as ,Nell as Ghannel 9 News airleg 'pet of the week" 26 times per year Ticere were e total of !22 tour and presentations in 1998 \A/ith the buildleg renovation {,,eing completed at tee Beginning of the ~ear, this summer saw the shelter beautification project ti~is summer The shelter grounds ware innescaped includirlg a clog walk trail The outdoor cat exercise area (Constance F Nwin bequest) was begun the ast ca-, sf !998 and will be completed a early 1999 Khe operation of the shelter continues to be aided by the animal i;ontro! advisory board This dedicated group of individuals makes recommendations. provides insight and oversees the adnfinisterii',.g of special private ~unds donated to the shelter adoption centers and join1 ventures with pet shaps displaying available anin!ais Emergency Communications The emergency Communications center is Staffed by non-sworn personnel who provide dispatching duties for the Police and Fire Departments, Staffing consists of Nancy Sereduck, who is the supel~lisor, nine full* time and {wo pard-time emergency communication operators (ECQ). Two new EGO were hired this year to replace vacancies, both have successfully completed their training. In 1998, the EGO Unit handled 68,257 Police calls for serl/ice (4,4% increase) and 3,677 Fire Department calls for service (14.4% increase), These numbers include 2076 emergency medical dispatches (7.5% increase) and 17405 "911" calls (!6% increase). The past year has seen technology and equipment upgrades which will continue into !999. Currently our !OWA/NCIC access has been upgraded to a Windows format and is running successfully on Windows NT software The paging system is now accessible through the PC as well as through the radio console. It allows the use of Alpha messaging to both Police and Fire. Many hours were spent researching different software vendors to upgrade the communications system. This in turn will affect decisions on hardware replacement. The communications supervisor has served on a committee to make recommendations for implementation of this project in 1999. The project to terminate our direct alarm monitoring responsibilities was completed much to the delight of all the dispatchers Goals Successi=ully complete system integration, including installation of new CAD software. Offer additional computer training to all ECO, Continue to improve our "Customer SeNice" capabilities using updated computer capabilities and training. Page I3 Records The records section aT the iowa City Pofice Department is staffed by hen-sworn personnel, It consists of one supervisor, Kathy Lippaid, and three ft!il-tirrle personnel, A temperany position is also utilized on an average of o,qe day per week, The successful practice of utiiizing University students in the "worbstudy" program to do filing and data ante/was continued, In 1998, three students were hired each semester, working an average of 12 hours each per week A total of 12.679 cases (48% inclease) were processed this year In ti~e records section Using the conservative estimate [hat each file contains a minimum of five pages, that would indicate a handling and duplicating of approximately 63,4,00 pieces of inforn~ation in the initial filing of the cases alone, There were 7357 property data entries (7.6% increase) tracking seized, stolen, lost and found items, 1998 saw a 4,2% increase in [i~e number of criminal arrests, up 4.2%, tar a total of 7481 charges involving 5977 individuals. The records section has responsibility for eiteriag all required iowa City criminai statistics for the Unilurm Crime Report, They a~so continued the task of dab entry for traffic tickets issued by the Iowa City Officers A total of 7101 tickets were entered in 1998, a decease of t 1.4% The records supervisor has responsibility for the b'ackjng and bilbng of police response to false alarms as set out by city ordinance, Last year a total of 1868 alarms were responded to by iowa City oifice~s, 993 of which were raise This bfilin9 generated fines of $15,865 The records supenzisor also assists the Sgt, of PJannlrlg & Research with tracking and analyzing trle "use of torce" reports so that a sun~mary report, may be compiled for review The assignment of creating and/or updating a new business callback iist was completed in ~998, Th~s entafied sending btters to al~ businesses in iowa City and doing data entry of a~l the infermatiun received in response, Goals Instaiiatlon of new rb, cords management System (llardware & software) Acquisition of an !magirig systern eliminate the need to put aid cases on rnicrolilm, ~Note-ooth earlyover from last year due to delays. Page !4 IOWA CITY POLICE I)EPT EIIIPLQYEE$ SWORN PERSONNEL Chief R. J. Winkelhake Captain Pat Harney Captain Tom Widmer Lieutenant Ron Foal Lieutenant Matt Johnson Lieutenant Dan Sellers Lieutenant Rick Wyss Sergeant Mike Brotherton Sergeant Bill Campbell Sergeant Kevin Heick Sergeant Sid Jackson Sergeant Vicki Lalla Sergeant Jim Linn Sergeant Mike Lord Sergeant Jim Steffen Officer Chris Akers Officer Paul Batcheller Officer Kevin Berg Officer Jerry Blomgren Officer Laura Boland -Officer David Brucher Officer Jennifer Clarahan Officer Ralph Cox -Officer Michael Delaney +Officer Neal Denison Officer Daniel Dreckman Officer David Droll Officer Steven Duffy Officer Nicole Fjelstad Officer Steven Fortmann +Officer Derek Frank Officer Scott Gaarde Officer Robert Gass Officer Ronnie Gist Officer David Gonzalez Officer Douglas Hart SWORN PERSONNEL (cont} Officer Kevin Heick Officer Mark Hewlett -Officer Brent Hilzendager Officer Patrick Hoeft Officer Harry Huff Officer Gregory Humrichouse Officer Kevin Hurd Officer Paul Jacobs Officer Troy Kelsay Officer Steven Kivi Officer Gerald Knock Officer Brian Krei Officer Martin Leik Officer Erik Lippold Officer Jonathan Luellen +Officer Andrew Martin Officer Larry Maurer Officer Edwin McMartin Officer R. A. Mebus Officer Scott Miller Officer Daniel Moore Officer Joel Myers Officer David Nixon Officer Tony Noble Officer Kristen Platz Officer Kevin Prestegard Officer Debora Protaskey Officer Becki Sammons Officer Edward Schultz Officer Denise Shaffer Officer Charles Singleman Officer Donald Steva +Officer Arnulfo Trevino Officer Darin Zacharias + Hired in 1998 - Left employment NON-SWORN Administrative Clerk- TVl~ist Linda White Emergency Communications Nancy Sereduck, Supervisor Donna Bogs +Kathy Droll Dawn Gerst Sandy Heick Kelly Jehle +April Miller -Kat Pence Lori Peterson -Lakeetha Ringer +Merry Rooks Sandy Seelhammer -Lori Storm Sue Thomas Communitv Service Officers Lynda Ambrose Dave Harris John McCreedy Dave Solis Don Strand Records Kathy Lippold, Supervisor Jo Farnsworth Marty Russell Beth Windsor Animal Control Misha Goodman-Herbst, Svr Amanda Cardenas +Vicky Dibona Heather Murray +Leana Stormont. -Kelly Taylor Chris Whitmore Page 15 ATTENTION! As many of you may have seen, the Parks and Recreation Dept. has erected skate board ramps in the parking lot of Mercer Park. This was done wittout the input of area residents. There is now a proposal to make them permanent. We have lived in this neighborhood for 5 years and have 3 young children who enjoy playing in the park and feel that this permanent skateboard park is not in the best interest of a residential neighborhood or a park where many small children and their families like to play. ~-- There have already been reports of loud music, foul language, rough horseplay, injuries, and kids being there late into the night. We also feel that it is just a matter of time until more serious injuries, and other problems occur. The Parks and Rec. Dept. placed the ramps, but does not intend to supervise them at the current time. We are encouraging you as residents of this neighborhood to voice any concerns you may have. We have talked to Terry Trueblood of Parks and Rec. and would encourage you to write to him, and the Parks and Recreation Commision. There will also be a meeting of the Parks and Recreation Commision to discuss making the ramps permanent at 5:00 PM on Sept. 8th at the IC Rec. Center, room B. There has been discussion of placing a permanent skateboard park in Terrell Mill Park, which is not part of a residential neighborhood, and we feel this would be a better solution. We also feel that this should be supervised no matter where it is. Help protect our kids and our neighborhood. The address to voice your concerns is: Parks and Recreation Commission Attn: Terry Trueblood Recreation Center 220 S. Gilbert St. Iowa City, IA 52240 Time is of the essence, so please write soon. _~ · ~ ~'~- 337-9030 CITY COUNCIL INFORMATION PACKET September 10, 1999 IP1 SEPTEMBER 13 WORK SESSION ITEMS Memorandum from City Manager: Marketing of Commercial Property- Tower Place and Parking IP2 IP3 IP4 IP5 IP6 IP7 IP8 IP9 IP10 IPll IP12 IP13 IP14 IP15 IP16 IP17 IP18 MISCELLANEOUS ITEMS Memorandum from City Manager: Capital Projects Memorandum from City Manager: Annual Paper Contracts and Recycling Products and Programs Letter from James Larew to City Manager: WooIf Avenue Construction Memorandum from City Clerk: Agenda Items for September 30 Memorandum from City Clerk: June 16 Council Work Session Memorandum from City Clerk: Laserfiche Refresher Memorandum from City Attorney: Correspondence from Iowa Department of Public Health re: Cigarette Sales to Minors Memorandum from Transit Manager: Try Transit Week/Customer Appreciation Day Building Permit Information - August 1999 Memorandum from Dianna Furman: Utility Discount Program Flyer Memorandum from Dianna Furman: Utility Discount Program Statistics by Month- Fiscal Years '99 and '00 Letter from Jerald Palmer (IC Community School District) to Lincoln Elementary School Neighborhood: Expansion of Lincoln Elementary School Parking Lot Agendas: September 7, 8, 9, and 11 JC Board of Supervisors Notice: September 16 Planning and Zoning Commission Public Hearing Notice: September 18 Legislative Reception Invitation: Iowa Avenue Streetscape Meeting Invitation: September 23 ECICOG Solid Waste Management Plan Update Meeting Agendas for the Board of Supervisors meetings on September 14. Letter from Ernie Galer resigning from the Bd. of Review. Information Packet September 10, 1999 page 2 Letter from Human Services Coordinator regarding City Representatives to FY01 Joint funding hearings. Press Releases from Iowa City Water Division regarding Fire Hydrant Flushing and Installation of Electrical Switch Gear at Treatment Plant. Letter from Knutson Construction regarding construction of buildingat Court and Linn St. and closure of the alley (Gene Kroeger building). Agenda for the 9/15/99 Meeting of the Board of Supervisors. Press Release from Parks & Recreation Department regarding Oakland Cemetery Expansion Project beginning 9/14. City of Iowa City MEMORANDUM 09-10-99 IP1 Date: To: From: Re: September 10, 1999 City Council City Manager Marketing of Commercial Property - Tower Place Parking At your September 13 work session we have scheduled time to discuss the marketing of the commercial property which will be placed for sale as a part of the Tower Place and Parking Facility on Iowa Avenue. You will recall that, in an effort to make our facilities fit better into our downtown, we have incorporated 27,000 square feet of street level and second floor commercial space into the project. This is slightly more than the combined square footage of The Cottage, Harmon, and Eastlawn buildings which have been or will be displaced for the project. We have proposed the sale of the commercial space to private interests through a condominium arrangement so that the City is not a landlord of the space and also the property is to be placed back on the property tax rolls to the fullest extent practical. We believe this to be the current Council policy. We have already formalized a relocation of The Cottage bakery back into this new facility. We also have interest from Cable TV to purchase one of the spaces. We now need to consider the use of area realtors to assist in marketing of the property. The commercial spaces on the Linn Street end of the facility will be available by Spring so we need to get our marketing efforts started as soon as possible. We have consulted a local real estate firm, with experience in commercial property sale, to advise us on how to proceed with our marketing. They have provided many helpful suggestions. If we were a private concern we would likely list this project, that is the sale of the commercial property, with this or another firm. They would assume the responsibility for the Multiple Listing Service (MLS) as well as direct the marketing of the property. Other realtors who would bring sales contracts to the firm would share in the commission from the sale of any property. My experience has been that realtom desire to all be treated equally, especially by a public agency such as the City government. This is our dilemma. If we were to list or contract with one firm they are entitled to a 3% commission of the sale value. They would be responsible for supervising the sales effort of the property and production of any promotional material associated with the sale of the property. Sales representatives from other real estate firms in the community may also participate and they would receive a 3% commission from the sale. This is where we have a concern. A question that often comes is "Why did the City contract with Firm A and not with my Firm B or Company C, etc.". We are trying to provide an opportunity for the sale of this property and we intend to pay the full 6% commission. The distribution of the sales commission and an equal opportunity to participate/share in the sales commission is our concern. To go out for a formal proposal would be difficult in that I am not sure how we would frame the questions and/or evaluate the response to such a proposal from a real estate firm. The listing real estate agency is entitled to a 3% share of the sale and if one of their agents were to sell a property, a 3% commission of the actual sale. These percentages are strong traditions in our community. It is preferred that we be able to engage a contract with an individual firm in order for them to direct our marketing interest not unlike we might select a consulting engineering firm, an architect, etc., but I am also familiar with the interests/complaints I have received from other realtors. Our discussions with real estate professionals is that we have a unique project and recover the full cost of constructing the commercial space. I would like to discuss this matter with you at our upcoming work session in order for us to proceed as promptly as possible in securing the interest of the real estate industry in helping in the sale of this commercial property at Tower Place. Im\mem\sa9-10.doc City of Iowa City MEMORANDUM Date: September 7, 1999 To: City Council From: City Manager Re: Capital Projects Over the last ten years the City has had an extensive capital improvement program. The attached report summarizes the major Capital Project activity for the City through September 1, 1999. During that time, the City initiated and constructed over $112 million in Capital Projects and secured over $11 million in federal and/or state aid to help support these capital projects. These capital investments help provide for the quality of life we enjoy in our community, as well as providing a foundation for public services for future Iowa Citians. Im\mem~sa9-3.doc CONSTRUCTZON PRO3ECTS 1990-1999 1990 Project Name Capitol & Dubuque Street Parking Ramps - Maintenance & Repair Sycamore View Sanitary Sewer and Paving College Street Bridge Rehabilitation and Improvement 1991 Project Name Civic Center North Court Addition 1991 Sanitary Sewer Improvement Park Road Bridge Pier Protection 1991 Asphalt Resurfacing Northwest Sanitary Sewer Storage Building at North Wastewater Treatment Facility 1991 Landfill Expansion Highway 1 West Paving Improvements Oakland Cemetery Retaining Wall Rehabilitation Lafayette Street Sanitary Sewer Repair Contractor Northwest Waterproofing & Restoration Co., Inc, Metro Pavers, Inc. Wolf Construction, Inc. 1990 TOTAL Cofitractor Denis Della Vedova, Inc. Dave Schmitt Construction Co., Inc. 3.F. Brennan Co., Inc. L.L. Pelling Co., Inc. Maxwell Construction, Inc. Great Plains Supply, Inc. Steger-Heiderscheit Streb Construction, Inc. McComas-Lacina Construction Co., Inc. Tschiggfrie Excavating 1991 TOTAL Engineer~ or Architect~ Est. 82,000.00 40,008.00 60,036.30 $182,044.30 Engineer~ or Architect~ Est. 1,300,000.00 191,693.50 181,325.00 949,715.30 516,037.50 65,000.00 782,493.00 519,812.00 106,998.00 41,300.00 $4,654,374.30 Contract Price 79,.988.33 34,928.50 65,625.16 $180,541,99 Contract Price 1,306,538.00 187,900.00 99,764.98 607,749.39 489,012.30 54,475.00 784,179.00 419,495.75 111,495.27 35,143.75 $4,095,753.44 Outs/de Funding 0.00 0.00 0.00 $ 0,00 Outs/de Fund/fig o.oo o.oo o.oo o.oo o.oo o.oo o.oo 265,202.86 o.oo o.oo $265,202.86 1992 Project Name Evans Street Bridge Repair Capitol & Dubuque Street Parking Ramps - Maintenance & Repair Plum Street Tmprovements 1992 Storm Sewer Zmprovements South Sycamore Trunk Sewer Landfill Scale House North Dodge Water Reservoir Repaint & Repair Chauncey Swan Parking Facility Highway 6 Intersection Improvements Civic Center East Lower Level Asbestos Abatement Civic Center East Lower Level Remodeling Contractor Wolf Construction, Inc. Northwest Waterproofing & Restoration Co., Inc. Metro Pavers, Inc. Weber Mid-State Construction, Inc. Weber Mid-State Construction, Inc. Bids rejected - project proceeded via City staff Diversified Coatings, Ltd. Conion Construction Metro Pavers, Inc. Haasco, Ltd. McComas-Lacina Construction Co., Inc. 1992 TOTAL Eng/neer~ or Arch/tect~ Est. 137,508.50 172,000.00 174,748.00 447,566.00 566,000.00 35,000.00 273,360.00 3,904,480.00 218,000.00 24,000.00 210,000.00 $6,162,662.50 Contract Price 131,867.80 153,734.75 117,946.00 374,670.25 559,964.80 35,000.00 175,180.00 2,907,500.00 196,910.00 28,750.00 185,652.00 $4,867,175.60 Outs/de Fundinq 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 56,366.05 0.00 0.00 $ 56~366.05 1993 Project Name College Street Bridge Deck & Sidewalk RehabiliLaLion Kirkwood Avenue Reconstruction 1993 Asphalt Resurfacing 1993 Paving Assessment Contractor Cramer & Associates, Inc. Metro Pavers, Inc. L.L. Pelling Co., Inc. Streb Construction, Inc. 1993 TOTAL EngineerS~ or ArchitectS~ Est. 288,576.50 1,322,500.00 845,760.50 19,467.00 $2,476,304,00 Contract Price 145,138.15 1,279,249.5o 813,211.5o 24,094.00 $2,261,693.15 Outs/de Fundinq 0.00 0.00 0.00 0.00 $ 0.00 1994 Project Name 1994 Sanitary & Storm Sewer Whispering Meadows Wetland Park - Park Development Whispering Meadows Wetland Park - Prairie Restoration Riverside Drive River Trail Landfill Leachate Control System Rohret Road Pedestrian Bridge Coralviile Strip Improvements - Primary Road System Civic Center West Police Department Lower Level Remodeling Iowa City Senior Center Exterior Repairs Capitol & Dubuque Street Parking Ramps - Maintenance & Repair Iowa Avenue Senior Center Parking Lot Retaining Wall & Rail Improv. Maiden Lane Pedestrian Bridge Rohret Road Reconstruction - Phase I Maiden Lane Paving & Sanitary Sewer Assessment Northwest Sanitary Sewer Highway 1/Mormon Trek Intersection Improvements 1994 Curb Ramp Iowa City Landfill FY95 Cell Construction Contractor Tschiggfrie Excavating Barker's, Inc. Olson Brothers All American Concrete, Inc. Barker's, Inc. Iowa Bridge & Culvert, Inc. Peterson Contractors & L.L. Pelling CO., Inc. Hook Construction, Inc. E & H Restoration, Inc. Advanced Chemical Technologies, Inc. All American Concrete, Inc. lowa Bridge & Culvert, lnc. Metro Pavers, Inc. All American Concrete, Inc. Maxwell Construction, Inc. Metro Pavers, Inc. All American Concrete, Inc. 3.B. Holland Construction, lnc. 1994 TOTAL Eng/neertc or Architectt¢ Est. 609,693.85 112,341.00 30,180.00 42,150.00 491,000.00 698,965.00 200,000.00 195,000.00 83,800.00 223,286.00 28,832.00 90,519.00 520,000.00 235,825.00 80,000.00 116,222.70 90,000.00 1,400,000.00 $5,247,814.55 Contract Price 694,697.76 110,912.50 23,975.00 31,596.00 362,558.50 693,272.60 130,000.00 188,849.00 112,132.00 176,068.16 34,462.00 104,015.00 423,285.20 249,777.10 71,228.00 96,173.20 91,757.50 879,579.35 $4,474,338.87 Outs/de 0.00 0.00 0.00 0.00 0.00 481,487.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $481r487.00 1995 Project Name Iowa River Flood Repairs Rohret Road Reconstruction Whispering Meadows Development Water Facility Site 1995 Asphalt Resurfacing Fairview Avenue/High Street Storm Sewer Longfellow Storm & Sanitary Sewer Longfellow Area Sanitary Sewer Rehabilitation Iowa City Senior Center Masonry Restoration Landfill Leachate Lift Station 1995 Curb Ramps Jordan Aquifer at the Water Facility Site Ground Storage Reservoir Pump System Improvements Iowa City Sanitary Landfill FY91 Cover & FY96 Cell Construction South River Corridor Interceptor - Contract I Contractor Barker's, Inc. Streb Construction, Inc. r4cComas-Lacina Construction Co., Inc. & Frantz Construction Aquadrill, Inc. L.L. Pelling Co., Inc. B & D Construction B & D Construction Visu-Sewer Clean & Seal, Inc. Northwest Waterproofing & Restoration Co., Inc. Sulzberger Excavating, Inc. All American Concrete, Inc. Layne-Western, Inc. Wendler Engineering McAninch Construction Corporation Park Construction Company 1995 TOTAL Eng/neertq or Arch/tect~ Est 524,112.00 1,786,000.00 2,354,695.00 214,500.00 618,471.00 323,944.00 496, 117. O0 39,815.44 97,469.00 590,000.00 103,411.90 246,000.00 675,000.00 1,800,000.00 18,180,000.00 $28,049,535.34 Contract Pr/ce 503,941.78 1,435,847.25 2,390,553.00 186,961.00 612,924.55 240,809.o0 474,065.00 27,990.66 44,867.00 553,513.00 170,301.90 333,586.80 962,000.00 1,132,764.00 12,760,812.00 $21,83o,936.94 Outs/de Fundine/ 368,967.29 0.00 2,390,553.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ~2r759r520.29 1996 Project Name Ground Storage Reservoir Pump System Improvements Highlander Area Sanitary Sewer, Lift Station & Force Main fowa River Trail - ]M U Bridge to zowa Avenue Highway 1/Gilbert Street fntersection Improvement 1996 Curb Ramp Melrose Avenue West Reconstruction Soccer Site Grading Silurian Wells, No. 3 & 4 Napoleon Park Pumping Station & North Plant Improvements 1996 Sanitary & Storm Sewer Capitol Street Parking Ramp - Maintenance & Repair Melrose Avenue Bridge Reconstruction - Phase T First Avenue Reconstruction Project - Muscatine to D Soccer Site Access Road lowa City Landfill Force Main Abbey Lane Sanitary Sewer Well House Improvements Contractor Wendler Engineering Maxwell Construction, Inc. Peterson Contractors, Inc. Streb Construction, Inc. Borwig Building Services Streb Construction, Inc. Foley Construction Layne-Western, Inc. Kleiman Construction C & L Development Paragon Constructors, Inc. Iowa Bridge & Culvert, lnc. Metro Pavers, Inc. Peterson Contractors, inc. McAninch Construction Corporation Hurst & Sons Mid-American Construction Company 1996 TOTAL Engineer~ or Architect5~ Est, 780,000.00 348,000.00 158,682.00 529,000.00 103,400.00 2,081,600.00 514,000.00 140,503.00 5,548,000.00 92,000.00 283,030.00 1,668,839.00 590,000.00 190,000.00 260,000.00 130,000.00 801,080.00 $14,218,134.00 Contract Price 624,750.00 224,720.12 194,163.42 618,349.89 96,768.40 1,563,468.24 489,599.50 107,284.70 5,779,091.00 71,272.40 246,212.00 1,890,579.72 601,652.36 148,075.00 226,938.80 104,766.00 783,700.00 $13,771,391.55 Outs/de Fundinq 0.00 0.00 111,700.00 200,000.00 0.00 1,362,617.54 200,000.00 0.00 0.00 0.00 0.00 850,000.00 400,000.00 0.00 0.00 0.00 0.00 qi3r124~317,54 1997 project Name Iowa City Parking Ramp Facility Upgrade Project Melrose Avenue Reconstruction - Hawkins to Byington Park Road Storm Sewer- Phase II 1997 Asphalt Resurfacing Coralville/Iowa City Animal Shelter West Wing Renovation Raw Water Main Water Facilities- Phase I First Avenue Improvements- Bradford to Muscatine Brooks/de Drive Bridge Reconstruction Willow Street Reconstruction Wylde Green Sanitary Sewer Scott Boulevard Trunk Sewer North Iowa River Corridor Sanitary Sewer Improvements Southgate Avenue/Stevens Drive Storm Sewer Improvements Sheridan Avenue Sanitary Sewer Bypass Iowa City Library Roof Replacement Civic Center Front Entrance Renovation Shamrock/Arbor Culvert Entrance Improvement Senior Citizens Center HVAC System Renovations Burlington Street/Governor Street Signalization Iowa City Landfill FY98 Cell Construction Contractor O.F. Paulson Construction Metro Pavers, Inc. Bockenstedt Excavating L.L. Pelling Co., Inc. Garling Construction Maxwell Construction, Inc. Streb Construction, Inc. Iowa Bridge & Culvert, Inc. Metro Pavers, Inc. Maxwell Construction, Inc. Barbarossa & Sons McAninch Construction Corporation Yordi Excavating Midwest Construction & Crane 3im Giese Commercial Roofing, Inc. MBA Concrete Peterson Contractors, Inc. Quint Company, Inc. Advanced Electrical Services, Inc. McAninch Construction Corporation 1997 TOTAL Eng/neer~ or Arch/tecti~ Est. 136,000.00 948,659.55 75,000.00 707,612.00 142,000.00 995,221,00 1,139,000.00 158,000.00 452,065.00 481,100.00 2,759,000.00 452,600.00 201,000.00 170,000.00 165,000.00 43,000.00 143,000.00 126,530.00 51,000.00 1,500,000.00 $10,845,787.55 Contract Price 127,100.00 912,659.60 63,196.00 731,711.70 129,450.00 750,765.00 1,149,808.82 183,129.90 388,163.50 477,785.00 1,988,741.00 437,922.80 171,850.93 144,317.50 120,522.00 68,533.00 91,666.00 118,910.00 50,753.00 1,151,429.09 $9,258,414.84 Outside Funding o.oo 432,000.00 o.oo o.oo 16,828.5o 0.00 0.00 151,566.36 0.00 400,000.00 0.00 o .00 0.00 0.00 0.00 o .00 0.00 o .00 0.00 45,000.00 $1,045,394.86 2998 Project Name WooIf Avenue Bridge Reconstruction Captain Irish Parkway Improvement Water Main - Peninsula Property Napoleon Park Entrance & Parking Lot Tmprovements Water Facility Site Development- Phase 1, Improvements Willow Creek Trail - Phase I, Mormon Trek to Galway Hills Willow Creek Interceptor Sewer ScanIon Gymnasium Mormon Trek Boulevard Concrete Pavement Rehabilitation Southgate Avenue/Waterfront Drive Paving Improvement Iowa River Corridor Trail- Burlington Street to Napoleon Park Court Street Extension - Phase I, Improvements Downtown Streetscape - Phase I, Improvements Collector Wells - Lower Terminus 1998 Pavement Marking North Riverside Drive/Arts Campus Storm Sewer Water Main - Phase IV, Emerald Street to the Peninsula Contractor Iowa Bridge & Culvert, Inc. Metro Pavers, Inc. Maxwell Construction, Inc. Streb Construction, Inc. Maxwell Construction, Inc. Peterson Contractors, Inc. Kenko, Inc. Selzer-Werderitsch Construction Co., Inc. Cedar Falls Construction Co., Inc. Metro Pavers, Inc. Peterson Contractors, Inc. Streb Construction Co., Inc. All American Concrete, Inc. Reynolds, Inc. All Iowa Contracting Iowa Bridge & Culvert, Inc. Langman Construction, Inc. 1998 TOTAL Engineeric or ArchitectS~ Est. 1,202,533.30 3,190,620.35 331,350.00 442,000.00 5,160,000.00 228,500.00 8,550,000.00 1,422,688.00 185,020.00 820,000.00 1,364,881.00 595,150.00 606,090.75 1,800,000.00 113,800.00 415,000.00 1,189,500.00 $27,617,133.40 Contract Price 1,126,188.73 2,357,399.75 231,2o7.1o 337,892.75 3,961,69o.o3 2o5,941.41 7,326,298.47 1,454,3oo.oo 154,656.oo 627,286.80 1,312,3o6.32 568,ool.6o 599,524.30 1,379,ooo.oo 74,185.37 452,883.50 1,21o,687.22 $23,379,449.35 Outs/de Fundinq 692,523.00 0.00 0.00 0.00 0.00 0.00 0.00 412,000.00 0.00 0.00 715,000.00 0.00 0.00 0.00 0.00 66,554.00 0.00 $1~886r077.00 1999 Project Name Sand Pit Pump Station - Lower Terminus Summit Street Bridge Reconstruction Iowa City Downtown Streetscape- Phase II Improvements College Street Pedestrian Mall Water Main Replacement River Street/Woolf Avenue Reconstruction 1999 Curb Ramp and Sidewalk 1999 Asphalt Resurfacing Willow Creek Trail, Phase II IAIS/CRANDIC Interchange Foster Road Improvements & Water Facility Site Development - Phase II Westminster Sanitary Sewer Civic Center 3rd Floor Addition & ist Floor Renovation Iowa Avenue Multi-Use Parking Facility Iowa City Senior Center Fire Sprinkler Installation 1999 Turn Lane Improvements Iowa City Transit Methane Abatement 1999 Sanitary Sewer Rehabilitation Contractor Reynolds, Inc. Iowa Bridge & Culvert, Inc. All American Concrete, Inc. Maxwell Construction, Inc. Tschiggfrie Excavating Borwig Building Services L.L. Pelling Co., Inc. Peterson Contractors Steger-Heiderscheit Construction Corp. Langman Construction Metro Pavers, Inc. Contracting Corp. of Illinois McComas-Lacina Construction Co., Inc. McComas-Lacina Construction Co., Inc. All American Concrete A & L Underground Inc. Visu-Sewer Clean & Seal Inc. 1999 TOTAL 1990-1999 TOTAL Engineer~ or Architect~ Est. 590,000.00 1,246,000.00 2,200,000.00 188,150.00 2,306,283.65 270,000.00 1,049,751.00 280,000.00 803,950.00 6,353,000.00 650,000.00 1,390,000.00 10,775,645.00 212,421.00 71,100.00 125,000.00 105,000.00 $28,616,300.65 $128,070,090.591 Contract Price 799,325.00 1,292,897.28 2,025,973.25 249,775.00 2,888,645.20 189,355.45 1,123,2o2.o7 275,270.75 689,971.40 4,946,238.00 521,344.27 1,286,800.00 11,648,000.00 228,211.00 55,626.00 148,952.03 102,332.50 $28,471,919.20 $112,591,614,931 Outs/de Fundinq 0.00 783A70.00 0.00 0.00 705,805.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 30,595.00 119,161.62 0.00 $1,638,731.62 $11f257r097.22 City of Iowa City MEMORANDUM Date: To: From: Re: September 3, 1999 City Council City Manager Annual Paper Contracts and Recycling Products and Programs The Department of Finance has summarized our paper contracts and recycled products as follows: The annual duplicating paper contract covering the Print Shop, satellite copiers, facsimiles, and laser printers, uses approximately 5.2 million sheets costing $45,000. All white and colored paper is 50% recycled with a minimum of 20% post-consumer waste - surpassing the standard set by the Federal Government (10% post-consumer waste). Employees can also bring single-sided copies that are no longer needed to the Print Shop to be made into scratch pads. The continuous paper contract covers all computer line printers, approximately 1.2 million sheets annually costing $6,200. Continuous paper is 100% recycled with a minimum of 20% post-consumer waste. Central Supply carries file folders, notepads, letterhead, and envelopes all made with recycled paper. The current office supply contract, with BT Office Products, costs approximately $35,000 (an average 50% savings from list). Many of the supplies in the supply room are recycled after use. Laser cartridges are shipped back to the manufacturer at no cost to the City. All paper products are recycled, as are all of the cardboard boxes most supplies come in. The majority of the outside printing specifications contain an option for not only recycled paper, but soy ink. The majority of materials contracted outside are printed on recycled paper and many with soy ink. accounts payable checks, payroll checks, parking/utility bills and envelopes, personnel forms, accounting forms and transit maps, to name a few, are currently all utilizing recycled, paper. The recreation brochure, parking ramp spitter tickets and transit strip tickets are a few that are printed on recycled paper with soy ink. Two years ago a new recycling program was initiated in the Civic Center, Instead of individual employees taking their recycling down to barrels, the Government Buildings staff now collects it at individual work stations. Each Civic Center employee received a recycle can to place under their work station. Government Buildings alternates the pickup of trash and recycling. There is a significant increase in the amount of recycling due to this program. jw/mem/ce-recycle .doc , SEP 0 6 LAREW LAW OFFICE Attorneys at Law 504 E. Bloomington Street Iowa City, Iowa 52245-2858 CITY MANAG[R'S OFFICE James C. Larew James R. McCoy September 3, 1999 Mr. Steve Atkins City Manager City of Iowa City 410 E. Washington Street Iowa City, Iowa 52240 Phone 319-337-7079 Fax 319-337-7082 Re: Woolf Avenue Construction Dear Steve: I know that delays in the course of road construction in the Woolf Avenue area have caused some frayed nerves in my neighborhood, but I wanted to express my appreciation for the hard work and conscientious service I have noted amongst the engineers and contractors I have been in contact with during the past several months. Dennis Gannon, Jane Driscoll and Mike Streb come immediately to mind when I go through the list of persons who have made an especially conscientious effort to give us notice of important events and working with us to resolve issues as they have arisen. The entire project -- from bridge to road -- has been an exciting one to watch and the results are beautiful. They will be appreciated by citizens for many years to come. Please forward my congratulations to the involved parties. Best wishes. JCL:lcj City of Iowa City MEMORANDUM DATE: TO: FROM: RE: September 8, 1999 City of Coralville City Council City of North Liberty City Council Johnson County Board of Supervisors Iowa City School Board Marian K. Karr, City Clerk Agenda Items for September 30 Just a reminder. The next joint meeting of the City Councils of Iowa City, Coralville, and North Liberty, the Johnson County Board of Supervisors and the Iowa City School Board will be held at 4:00 p.m., September 30, in the Procter & Gamble room at the Scanlon Gym at Mercer Park, 2701 Bradford Drive. Please forward any agenda items to be no later than September 22. A complete agenda will be available on September 24. My phone number is 356-5041, fax 356-5009, and e-mail is Marian_Karr@iowa-city.org. Thanks for your cooperation. City of Iowa City MEMORANDUM DATE: TO: FROM: RE: August 24, 1999 Mayor and City Council Marian K. Karr, City Clerk Council Work Session, June 16, 1999 - 3:30 PM in Council Chambers Council present: Lehman, Thornberry, Champion, Vanderhoef, O'Donnell, Norton. Council absent: Kubby Staff present: Helling, Karr Others present as noted on attached sign-in sheet. Tapes: 99-69, Both Sides (Audio/Tape Problem) A transcription is available in the City Clerk's office. Asst. City Manager Helling reviewed options being discussed by the Stepping Up Committee. Julie Phye, Stepping Up Coordinator, outlined the goal of the program. Individuals present discussed: · Drink specials/happy hours Advertising Promoting · Allowing people under 21 in bars · Restricting number of licenses and/or within a certain area · Binge drinking · Representation by bar/restaurant owners on the Stepping Up Committee · Enforcement of existing ordinances · Educating on risks · Personal responsibility · Liability/Dram Shop issues · Bar Checks · Stricter legislation for underage offenders Meeting adjourned at 5:15 p.m. Attachment: Sign In Sheet clerk\ws616.doc City of Iowa City MEMORANDUM 09-10-99 IP7 DATE: TO: FROM: RE: September 10, 1999 Mayor and City Council Madan K. Karr, City Clerk Laserfiche Refresher Jay Gamett, ARS Micrographics, will be in town later this month on a number of issues. I suggested he might want to meet with you again for a refresher course in the Laserfiche software, with special emphasis on searching. My suggestion would be we set aside time on Friday, October 1, for a couple of hours. We could plan on having your packets fight after the training. Please let me know your thoughts on Monday evening. City of Iowa City MEMORANDUM Date: To: From: Re: September 9, 1999 City Council 2 Eleanor M. Dilkes, City Attorney ~ Correspondence from Iowa Department of Public Health re: Cigarette Sales to Minors Attached for your information is a copy of the letter I received recently from the Department of Public Health regarding the Department's plan to begin initiating enforcement actions and seeking to assess civil penalties against retailers who violate the laws prohibiting cigarette sales to minors. The letter also outlines the Department's other initiatives in this area. Attachment CC: Steve Atkins Dale Helling Marian Karr Andy Matthews Dennis Mitchell eleanor\mem\cc9-9-2. doc THOMAS J. VILSACK GOVERNOR SALLY J. PEDERSON LT. GOVERNOR September 1, 1999 Dear City Attorney: DEPARTMENT OF PUBLIC HEALTH STEPHEN C. GLEASON, D.O., DIRECTOR o ..'3 'i999: :Lix ;IJ'TE2RNEY'S 3FFJCE The Iowa Department of Public Health has been co. nducting compliance checks across Iowa for the past five years to measure the degree of compliance of Iowa retailers with Iowa laws preventing cigarette sales to minors. The Department is required to conduct these compliance checks under the Substance Abuse Mental Health Services Administration (SAMHSA) Block grant. In 1998 and again this year, these compliance checks have been conducted in conjunction with the Food and Drug Administration (FDA) checks. In addition, SAMHSA requires the state to meet a certain goal regarding non-compliance or funding will be cut for substance abuse treatment and prevention programs. In 1998 the percentage of compliance checks where cigarettes were Sold was required to be at 25% or below. Iowa's rate was 36%. SAMHSA has notified the department of a potential loss of $5 million. In order to bring this non-compliance rate down the department is instituting a number of measures. The department is going to begin issuing citations to owners/permit holders, when local citations are not issued. The Iowa Department of Public Health, in accordance with Iowa Code Section 453A.2, will begin initiating enforcement actions against retailers who violate this law, in those cases in which violators are not prosecuted locally. As the Department initiates enforcement, the first action will be a letter notifying the retailer there has been a violation. Subsequent to this notification letter the Department will seek to assess the civil penalties as outlined below. Retailers who violate Iowa' s law against cigarette sales to minors may be subject both to criminal sanctions and to administrative sanctions imposed against their permits to sell cigarettes. In Iowa Code Sections 453A.2 and 453A.22, the administrative penalties for retailers who violate this law are as follows: a. For a first violation, the retailers shall be assessed a civil penalty in the amount of three hundred dollars. Failure to pay the civil penalty shall result in an automatic suspension of the retailer' s permit for fourteen days. b. For a second violation within a period of two years, the retailer's permit shall be suspended for a period of thirty days. LUCAS STATE OFFICE BUILDING / 321 E. 12TH ST. / DES MOINES, IOWA 50319-OO75 DEAF RELAY (HEARING OR SPEECH IMPAIRED) 1-8OO-735-2942 / INTERNET: HTTP://IDPH.STATE.IA.US/ FAMILY & COMM. HEALTH HEALTH PROTECTION PLANNING & ADMINISTRATION SUBSTANCE ABUSE & HEALTH PROMOTION DIRECTOR'S OFFICE 5 | 5-281-3931 515-281-5643 515-28 I -5787 515-28 | -364 i 515-28 | -5604 FAX/515-242-6384 FAX/5 I 5-28 I -4529 FAX/5 I 5-28 I -4958 FAX/515/281-4535 FAX/515-281-4958 c. For a third violation within a period of five years, the retailer's permit shall be suspended for a period of sixty days. d. For a fourth violation within a period of five years, the retailer' s permit shall be revoked. Please note: Since we are going to issue a warning for the first violation, the penalty specified in item a. above for the first violation will be applied to the second violation. The penalty specified in item b. above for the second violation will be applied to the third violation, etc. Some of the other initiatives the department is initiating include: 1. Training for retailers and working with conimunity coalitions to limit access to under age youth. Supporting local community coalitions and local jurisdictions in their efforts to prosecute violations that are uncovered in this process in order to deter future violations. The department will pursue legislation during the 2000 Session of the Iowa General Assembly to enhance penalties on clerks who sell to minors and teens that buy tobacco. Please note there is no intent to pursue legislation to increase penalties for retailers, as was inaccurately portrayed in a recent newspaper article. Please share this information with your city council and city clerk. Thank you for your interest in this effort to protect the health of Iowa' s youth. If you have questions, please call Mary Rexroat. (515-281-7184) Sincerely, I' k~~I C D~vision Director Division of Substance Abuse and Health Promotion City of Iowa City MEMORANDUM 09-10-99 IP9 Date: September 9, 1999 To: From: Iowa City Council Ron Logsden, Transit Manager Re: Try Transit Week/Customer Appreciation Day On Wednesday, September 15, 1999 Iowa City Transit will be handing out cookies to transit passengers at the downtown interchange from 6:30a.m. to 8:30 a.m. for Customer Appreciation Day. In the past, several council members have participated in this event and one council member has already volunteered their assistance this year. If any other council members would like to greet transit passengers with cookies as they get off the buses, your assistance would be appreciated. Customer Appreciation Day is an opportunity to thank transit riders for doing their part to reduce traffic congestion in Iowa City. If you would like to help, please call me at 356-5154 so I can make sure we have enough supplies and personnel. CITY OF I0 WA CITY Department of Housing and Inspection Services 410 Washington Street Iowa City, Iowa 52240 BUILDING PERMIT INFORMATION August 1999 KEY FOR ABBREVIATIONS Type of Improvement: ADD Addition ALT Alteration DEM Demolition GRD Grading/excavation/filling REP Repair MOV Moving FND Foundation only OTH Other type. of improvement Type of Use: NON RAC RDF RMF RSF MIX OTH Nonresidential Residential - accessory building Residential - duplex Residential - three or more family Residential - single family Commercial & Residential Other type of use Page: 1 Date: 09/07/99 From: 08/01/99 To..: 08/31/99 CITY OF IOWA CITY EXTRACTION OF BUILDING PERMIT DATA FOR CENSUS BUREAU REPORT Permit Applicant name Address Type Type Stories Units Valuation No. Impr Use BLD99-0535 CITY OF IOWA CITY 410 WASHINGTON ST ADD NON 3 0 $ 785454 3RD STORY ADDITION ADD NON permits: 1 $ 785454 BLD99-0150 THE PADDOCK L.L.C. 151 POLOPONY CT 2 CAR ATTACHED GARAGE TO SFD ADD RAC 0 0 $ 5800 BLD99-0151 THE PADDOCK L.L.C. 105 APPANOOSE CT 2 CAR ATTACHED GAP~AGE FOR SFD ADD RAC 1 0 $ 5800 BLD99-0152 THE PADDOCK L.L.C. 205 PADDOCK CIR ATTACHED 2 CAR GAP~AGE TO SFD ADD RAC 1 0 $ 5800 BLD99-0153 THE PADDOCK L.L.C. 129 APPANOOSE CT 2 CAR GAR3%GE ADDITION TO SFD ADD P~AC 1 0 $ 5800 BIaD99-0155 THE PADDOCK L.L.C. 123 ARABIAN CT 2 CAR GARAGE ADDITION TO SFD ADD RAC 1 0 $ 5800 BLD99-0157 T~E PADDOCK L.L.C. 170 PADDOCK CIR 2 CJLR G2~R3~GEADDITION TO SFD ADD RAC 1 0 $ 5800 BLD99-0158 THE PADDOCK L.L.C. 208 PADDOCK CIR 2 CAR GAPJ~GE ADDITION TO SFD ADD RAC 1 0 $ 5800 BLD99-0159 THE PADDOCK L.L.C. 216 PADDOCK CIR 2 CAR GARAGE ADDITION TO SFD ADD RAC 1 0 $ 5800 BLD99-0160 THE PADDOCK L.L.C. 182 PADDOCK CIR 2 CAR GARAGE ADDITION TO SFD ADD RAC 1 0 $ 5800 BLD99-0161 THE PADDOCK L.LoC. 174 PADDOCK CIR 2 CAR GARAGE ADDITION TO SFD ADD P~AC 1 0 $ 5800 BLD99-0162 THE PADDOCK L.L.C. 178 PADDOCK CIR ADD RAC 1 0 $ 5800 2 CAR GA/{AGE ADDITION TO SFD ADD RAC permits: 11 $ 63800 BLD99-0480 JOYCE STODDARD 2253 PLAEN VIEW DR ADD RDF 1 0 $ 8000 COMPONENT THREE SEASON PORCH ADD RDF permits: 1 $ 8000 Page: 2 Date: 09/07/99 From: 08/01/99 To..: 08/31/99 CITY OF IOWA CITY EXTRACTION OF BUILDING PERMIT DATA FOR CENSUS BUREAU REPORT Permit Applicant name Address Type Type Stories Units Valuation No, Impr Use BLD99-0585 PHILLIP E JONES 3201 MUSCATINE AVE # 1 REMOVE EXISTING DECK AND REPLACE WITH SUNROOM ADD RMF 1 0 $ 19200 BLD99-0587 FRANTZ CONSTRUCTION 1648 SOMERSET LN ADD RMF 1 0 $ 17569 CO 12' X 16' SCREEN PORCH AND LOWER LEVEL FINISH ADD RMF permits: 2 $ 36769 BLD99-0637 GINA KAEFRING 1204 WYLDE GREEN RD 3 SEASON PORCH AND DECK ADDITION SFD ADD RSF 0 0 $ 20000 BLD99-0496 DALE YODER 1161 HAMPTON CT ADD RSF ADD ON TO EXISTING SCREEN PORCH AND CONVERT TO A THREE SEASON PORCH. 1 0 $ 17200 BLD99-0610 ALBERTO SUBIETA 1614 ESTHER ST ROOM ADDITION TO SFD ADD RSF 0 0 $ 16500 BLD99-0603 RAMONA PARROTT 900 CONKLIN LN SUNROOM A/3DITION TO SFD ADD RSF 0 0 $ 14599 BLD99-0594 BAO TPj~N LAM 20 REGAL LN SCREEN PORCH OVER EXISTING DECK ADD RSF 1 0 $ 9000 BLD99-0567 REX CLEMMENSEN 1108 SPRUCE ST ALUMINUM PANEL SCREEN PORCH WITH STEPS AND LANDING. ADD RSF 1 0 $ 8000 BLD99-0621 GILBERT D WELLS 1116 DAVENPORT ST SINGLE STORY ADDITION ON EAST SIDE OF EXISTING HOUSE. ADD RSF 1 0 $ 7104 BLD99-0598 MIKE EVERSON 1767 QUINCENT ST 12 X 16 SCREEN PORCH ADDITION ADD RSF 1 0 $ 6162 BLD99-0602 TIM ~ILL 1703 F ST SCREEN PORCH FOR SFD ADD RSF 0 0 $ 2043 BLD99-0435 KEN LEFLER 1010 HUDSON AVE 18 X 22 DECK ADDITION ADD RSF 0 0 $ 1800 BLD99-0607 THE PADDOCK LLC 136 APP;UNOOSE CT ADD RSF 0 0 $ 1600 SFD SCREEN PORCH ADDITION ADD RSF permits: 11 $ 104008 BLD99-0651 SENIOR CENTER 28 S LINN ST NEW SPRINKLER SYSTEM AND SUSPENDED CEILINGS ALT NON 0 0 $ 200000 Page: 3 Date: 09/07/99 From: 08/01/99 TO..: 08/31/99 CITY OF IOWA CITY EXTRACTION OF BUILDING PERMIT DATA FOR CENSUS BUREAU REPORT Permit Applicant name Address Type Type Stories Units Valuation No. Impr Use BLD99-0625 MAXWELL DEVELOPMENT, 2953 SIERRA CT L.C. 2ND FLOOR INTERIOR FINISH OF OFFICES ALT NON 3 0 $ 78600 BLD99-0174 WALMART, INC. 1001 HIGHWAY 1 WEST FINISE UbrDER CANOPY ALT NON 1 0 $ 30000 BLD99-0605 CHEZIK SAYERS HONDA 2346 MORMON TREK BLVD INTERIOR OFFICE FINISH ALT NON 0 0 $ 30000 BLD99-0650 MERISTAR HOTELS & 210 S DUBUQUE ST RESORTS INTERIOR OFFICE REMODEL ALT NON 0 0 $ 30000 BLD99-0545 LEROY CROOK 1705 S 1ST AVE ALT NON 1 0 $ INTERIOR REMODEL 25000 BLD99-0628 GATEWAY ONE, L.C. 159 HIGHWAY 1 WEST INTERIOR OFFICE FINISH ALT NON 0 0 $ 25000 BLD99-0630 AMBROSE DEVELOPMENT 161 HIGHWAY 1 WEST RETAIL SALES INTERIOR FINISH ALT NON 0 0 $ 15000 BLD99-0646 KENNETH E P3~NSHAW 1121 SHIRKEN DR ALT NON FINISH INTERIOR OFFICE SPACE ~ COMBINE WITH EXISTING FINISHED AREA ADDRESSED 1121 & 1119 SHIRKEN. 1 0 $ 15000 BLD99-0591 CROSS MEDIC/Ua INTERIOR REMODEL 2404 TOWNCREST DR ALT NON 1 0 $ 7340 BLD99-0592 GAEBY'S 2303 M~JSCATINE AVE CONVERT STORAGE AREA TO OFFICE AND UTILITY AREA ALT NON 0 0 $ 5600 BLD99-0590 MICHAEL TSCF~NTZ 328 S CLINTON ST ALT NON 1 0 $ 5000 REMOVE WALL AND CUT NEW DOORWAY ALT NON permits: 12 $ 466540 BLD99-0611 JO~lq F STAMLER 358 LEXINGTON AVE ALT RAC 1 0 $ 15000 MOVE AND ALTER DETACHED GARAGE FOR STORAGE ~JuT RAC permits: 1 $ 15000 BLD98-0285 CLARK & JOANNE 810 LONGFELLOW PL STETZEL FINISH 2ND BEDROOM LOWER LEVEL ALT RDF 1 0 $ 740 Page: 4 Date: 09/07/99 From: 08/01/99 To..: 08/31/99 CITY OF IOWA CITY EXTRACTION OF BUILDING PERMIT DATA FOR CENSUS BUREAU REPORT Permit Applicant name Address Type Type Stories Units Valuation No. Impr Use ALT RDF permits: 1 $ 740 BLD99-0596 CINDY PARSONS 220 RIVER ST ALT RMF O 0 $ 500 COMBINE TWO BASEMENT ROOMING UNITS INTO ONE ROOMING UNIT ALT RMF permits: 1 $ 500 BLD99-0601 MARGARET BRINIG BASEMENT FINISH 523 WOODRIDGE AVE ALT RSF O 0 $ 26000 BLD99-0606 ELIZABETH NOBLE 108 S DODGE ST KITHCEN/BATH REMODEL SFD ALT RSF 0 0 $ 16000 BLD99-0624 URSULA TEGGATZ 700 WOODSIDE DR ENCLOSE BREEZEWAY FOR SFD ALT RSF 0 0 $ 12000 BLD99-0589 KAREN GEHRS 37 [rUNTERS PL ALT RSF 0 0 $ BASEMENT FINISH BLD99-0570 KEVIN LINK 2215 HICKORY CT CONVERT WOOD DECK TO THREE SEASON DECK 10000 BLD99-0550 THOMAS FAST 1118 FAIRCHILD ST REMODEL KITCHEN FROM EXISTING 4'x 13' TO 10'x 13' SPACE. ALT RSF 0 0 $ 7400 BLD99-0620 WALDEN WOODS 1359 EMILY CT ASSOCIATES BASEMENT FINISH- FAMILY ROOM, BEDROOM, BATH. ALT RSF 0 0 $ 7000 BLD99-0649 BRAD J HOUSER 14 N DODGE ST CONSTRUCT A DECK EXTENSION AND HANDICAP RAMP. ALT RSF 0 0 $ 6900 ALT RSF 0 0 $ 4870 BLD99-0613 JULIE CAMPBELL 426 S GOVERNOR ST ALT RSF 0 0 $ BATH IN SFD 4130 BLD99-0616 PAUL SODERDAHL 611 BROOKSIDE DR BASEMENT FINISH IN SFD BLD99-0619 MORGAN FORBES 234 S LOWELL ST ALT INSTALL PATIO DOOR, NEW OPENING IN STAIRWAY AND STEPS AND RAILING ALT RSF 0 0 $ 3000 RSF 2 0 $ 2400 BLD99-0604 JOHN RHOADES 2232 CALIFORNIA AVE REPLACE WINDOWS IN HOUSE ALT RSF 1 0 $ 2250 BLD99-0566 JEFF INGALLS 1234 EMILY CT ALT RSF 0 0 $ BASEMENT FINISH 2000 Page: 5 Date: 09/07/99 From: 08/01/99 To..: 08/31/99 CITY OF IOWA CITY EXTRACTION OF BUILDING PERMIT DATA FOR CENSUS BUREAU REPORT Permit Applicant name Address Type Type Stories Units Valuation No. Impr Use BLD99-0626 WALTER E SHAFFER 1526 SPRUCE ST BASEMENT WkLL IN SFD ALT RSF 0 0 $ 1487 BLD99-0599 HARV RUNDELL 1522 CALIFORNIA AVE REMOVE WALLS TO CREATE LARGER BEDROOMS ALT RSF 1 0 $ 1000 BLD99-0644 JOEL E WELLS 3051 WAYNE AVE FINISH LAUNDRY ROOM ~ STORAGE ROOM IN BASEMENT. ALT RSF 0 0 $ 1000 BLD99-0615 DALE CLINGA/q 1245 HUNTERS RUN ALT RSF 0 0 $ 500 BASEMENT WALL IN SFD ALT RSF permits: 17 $ 107937 BLD99-0633 KENNEDY PLAZA INC. 813 GILBERT CT NEW MIX 3 2 $ 203443 COMMERCIAL SPACE WITH DUPLEX ABOVE NEW MIX permits: 1 2 $ 203443 BLD99-0583 SOUTHGATE 2839 NORTHGATE DR DEVELOPMENT 25,484 SINGLE STORY OFFICE BUILDING SHELL ONLY NEW NON 1 0 $ 1000000 BLD99-0519 VALVOLINE 600 S RIVERSIDE DR OIL CHANGE BUILDING NEW NON 1 0 $ 174000 BLD99-0641 CONGREGATION AGUDAS 602 WASHINGTON ST NEW NON 1 0 $ 23000 ACHIM CONSTRUCTION OF A SUKKOT EAST OF EXISTING SYNAGOGUE NEW NON permits: 3 $ 1197000 BLD99-0609 MIKE GATENS 2045 N DUBUQUE RD DETACHED GARAGE FOR SFD NEW RAC 1 0 $ 8000 BLD99-0618 ARTHUR WALKER 1406 COLLEGE ST NEW RAC 1 0 $ 8000 DETACHED GARAGE FOR SFD NEW RAC permits: 2 $ 16000 BLD99-0617 FR3tNTZ CONSTRUCTION CO. INC. 3 UNIT CONDOMINIUM 3355 WENTWORTH PL NEW RMF 1 3 $ 305868 Page: 6 Date: 09/07/99 From: 08/01/99 To..: 08/31/99 CITY OF IOWA CITY EXTRACTION OF BUILDING PERMIT DATA FOR CENSUS BUREAU REPORT Permit Applicant name Address Type Type Stories Units Valuation No. Impr Use BLD99-0593 FR/LNTZ CONSTRUCTION 3317 CHATHAM PL NEW RMF 1 3 $ 305429 CO THREE UNIT CONDOMINIMUM WITH TWO CAR GARAGES NEW RMF permits: 2 6 $ 611297 BLD99-0622 JEFF CLARK 916 N GILBERT ST S.F.D. WITH ATTACHED 5 CAR GARAGE. AUDITOR'S PARCEL NO. 99068 NEW RSF 2 1 $ 299039 BLD99-0588 RUPP BUILDING 475 BUTTERNUT LN S.F.D. WITH T~REE C/LR GARAGE NEW RSF 1 1 $ 260000 BLD99-0647 GLEN MEISNER 650 ~INGTON DR S.F.D. WITH ATTACHED TWO-CAR GARAGE. NEW RSF 1 1 $ 227532 BLD99-0582 KEVIN KIDWELL 1314 GOLDENROD DR NEW RSF S.F.D. 2 STORY WITH ATTACHED 2-CAR GARAGE AND FINISHED BASEMENT. 2 1 $ 186851 BLD99-0525 GLENN DUFFY HOMES 59 JENNIFER JEAN CT S.F.D. WITH ATTACHED 2-CAR GARAGE ON FPFS. NEW RSF 2 1 $ 174640 BLD99-0561 SMITH-MORELAND 1638 TEG DR CONSTRUCTION S.F.D.- SPLIT LEVEL WITH ATTACHED 2-CAR GARAGE. NEW RSF 2 1 $ 165365 BLD99-0638 SMITH-MORELAND 826 BARRINGTON RD CONSTRUCTION S.F.D. WITH ATTACHED 2-CAR GARAGE. NEW RSF 2 1 $ 165365 BLD99-0640 FRANTZ CONSTRUCTION 46 STANWYCK DR CO., INC. S.F.D. WITH ATTACHED 2-CAR GARAGE. NEW RSF 1 1 $ 98883 BLD99-0608 IOWA VALLEY HABITAT 2679 INDIGO CT NEW RSF 2 1 $ 71869 HUMANITY SFD NO GARAGE NEW RSF permits: 9 9 $ 1649544 BLD99-0555 STEPHAN SLEZAK 719 EASTMOOR DR OTH RSF 0 0 $ 1400 7' HIGH 72' LONG PRIVACY FENCE IN REAR OTH RSF permits: 1 $ 1400 Page: 7 Date: 09/07/99 From: 08/01/99 To..: 08/31/99 CITY OF IOWA CITY EXTRACTION OF BUILDING PERMIT DATA FOR CENSUS BUREAU REPORT Permit Applicant name Address Type Type Stories Units Valuation No. Impr Use BLD99-0612 BRENT HOSPER 709 S CLINTON ST REP NON 0 0 $ 9000 REROOF REP NON permits: 1 $ 9000 BLD99-0614 DANRICH LTD 630 WAL~ILrF ST REP RDF 2 0 $ 1500 REPLACE WINDOWS IN RDF REP RDF permits: 1 $ 1500 BLD99-0595 WESTWINDS MANAGEMENT 722 WESTWINDS DR REP RMF 0 0 $ 3480 WINDOW REPLACEMENT IN APARTMENT 3, 4, 5, ~ 6 REP RMF permits: 1 $ 3480 BLD99-0597 JONI KINSEY 325 BROWN ST REP RSF REPLACE EXISTING COLLrMNS WITH NEW ONES, REPLACE BALLUSTRADES WHICH HAVE BEEN MISSING FOR YEARS 0 0 $ 2500 BLD99-0655 GARY GNADE 709 DAVENPORT ST REP RSF 2 0 $ PORCH REPAIR 1000 BLD99-0579 CARLOS RODRIGUEZ 1517 SHERIDAN AVE REPLACE FRONT PORCH (WOOD DECK) REP RSF 0 0 $ 800 BLD99-0636 WARREN SPROUSE 808 S 7TH AVE REP RSF O 0 $ 300 EXTERIOR STAIRS ON SFD REP RSF permits: 4 $ 4600 TOTALS 17 $ 5286012 09-10-99 IPll TREASURY DIVISION MEMORANDUM DATE: TO: FROM: SUBJ: September 7, 1999 City Manager City Council Dianna Furman}i%n~_~¢ Utility Discount Program Flyer FYI The attached Utility Discount Program flier was developed by the CommUNITY for the Common Good group (sponsored by the religious community with a VISTA volunteer)and through Linda Severson of the Johnson County Council of Governments. These fliers will be distributed to the neighborhood centers, the Public Health Department and the Department of Human Services. Cc: Don Yucuis Treas\utility\disfly. doc CITY OF IOWA CITY Utility Discount Program Higible Io..wa City utility customers can receive a discount of 60% of the minimum water and sewer charges, and 75% ofthe'trash collection and recycling charges each month. , Eligible customers meet the following .criteria: participation in one of the following programs: SSI or SSDI; FIP; Child Care Assistance; Food Stamps; receiving Elderly Tax Credit on your .real estate tax or State Rent disbursement. All residents of household'must be eligible for this p FOgFa To apply: You m.ust sign an "Authorization for Release of Information" form available from the Treasury Divisi.on of the City of Iowa City at 410 E. Washington St. Your eligibility will be verified and, if eligible, the discount will go into effect following verification. -~NOTE: The discount will be in effectthrough June of t!~e yea~r in which you applied. To renew the discount you must re-apply anytime between March 1 and May 3 1. The discount will remain in effect one year for SSI/SSDI, FIP, Child Care Assistance, and Food Stamps and for iwo years for Elderly Tax Credit or Rent Disbursement. For more information call Customer Service: 356-5066 ~Participating in this program. also qualifies you for a discount on monthly bus passes, upon request. Date: 2-Sep-99 Treasury Division Memorandum To: From: City Manager and City Council Dianna Furman t'~~ Subj: Utility Discount Program Statistics by Month - Fiscal Years' 99 and ' 00 Month Water Sewer Refuse Total Accounts Recyling Water Sewer on Discount Water Sewer Discounts Discounts Program Discount Tax Discount Discount Refuse Recycling Discount Discount Total Discounts FY99 Jul 109 59 168 431.88 21.61 433.10 Aug 115 59 174 612.42 30.70 614.16 Sept 120 62 182 631.89 31.67 633.68 Oct 117 57 174 654.90 32.80 656.76 Nov 119 62 181 633.66 31.72 635.45 Dec 117 65 182 649.59 32.52 651.43 Jan 124 66 190 651.36 32.74 653.20 Feb 134 67 201 700.92 35.12 702.90 Mar 138 73 211 725.70 36.44 727.75 Apr 141 73 214 762.87 38.36 765.03 May 144 76 220 768.18 38.60 770.35 Jun 144 76 220 796.50 39.90 798.77 478.88 153.30 1,518.77 728.16 233.10 2,218.54 780.64 249.90 2,327.78 806.88 258.30 2,409.64 780.64 249.90 2,331.37 783.93 250.95 2,368.42 780.64 249.90 2,367.84 852.80 273.00 2,564.74 879.04 281.40 2,650.33 921.69 295.05 2,783.00 938.08 300.30 2,815.51 970.90 310.80 2,916.87 Totals 1522 795 2317 $8,019.87 $402.18 $8,042.58 $9,702.28 $3,105.90 $29,272.81 FY 00 Jul 120 63 183 * 614.19 30.81 615.93 Aug 124 66 190 754.99 37.95 725.30 Sept 0 Oct 0 Nov 0 Dec 0 Jan 0 Feb 0 Mar 0 Apr 0 May 0 Jun 0 Totals 244 129 373 $1,369.18 $68.76 $1,341.23 * Renewal for verification of eligibility status were sent April, 1999 and due back in Treasury June 30, 1999. Customers who did not respond were removed from the discount program in July. cc: Don Yucuis 744.57 238.35 2243.85 738.00 252.00 2508.24 $1,482.57 $490.35 $4,752.09 UTILDIS.XLS9/2/993:59 PM Lane Plugge, Ph.D. Superintendent September 3, 1999 Lincoln Elementary School Neighborhood: IOWA CITY COMMUNITY SCHOOL DISTRICT 1999 GER'S 509 S. Dubuque Street Iowa City, IA 52240 (319) 339-6800 (319) 339-6890 FAX The Iowa City Community School District is planning to expand the Lincoln Elementary School parking lot. This parking lot is located on the north east section of Lincoln's property off River Street. The Board of Directors will hold a public hearing on this project on September 28, 1999 at 7:30 p.m. at the Central Administrative Office, 509 South Dubuque Street. Bids will be received on October 7, 1999 at 2:00 p.m. at the Administrative Office. Construction is planned to begin October 14~ and completed by November 3rd A neighborhood meeting is scheduled for Wednesday, September 15, 1999, at 7:00 p.m. at the Lincoln Elementary School Media Center. School district personnel and the engineers will share the plans and respond to questions from the ne!ghbors. Sincerely, imer Associate Superintendent C: Lane Plugge School Board Members Iowa City City Council Shoemaker & Haaland Brad Roark 319-35q-~213 -> +~19~565889 I08~ CITV CLERE John.on County ]~ IOWA Jonathan Jordahl, Chair Charles P. Duffy Michael E. Lehman Sally Stutsman Carol Thompson BOARD OF SUPERVISORS Agenda Boardroom - 2nd Floor Johnson County Administration Building 913 South Dubuque Street Iowa CiW, Iowa 52240 Thursday, September 9, 1999 INFORMAL MEETING 1. Call to order 11:00 a.m. 2. Work Session with Senior Dining Director re: discussion progress report/update. 1:30 p.m. - Work Session (Site Visit) at the Johnson County Planning and Zoning Office with Director of Planning and Zoning. discussion 4. Adjourn 89/83/99 17:23:38 319-354-4219 -> +3193565809 IOM~ CITY CLERg Page 081 Johnson County. IOWA~'~ Jonathan Jordald, Chair Charles P. Duffy Michael E. Lehman Sally Stutsman Carol Thompson BOARD OF SUPERVISORS Agenda Human Resource Office Johnson County Administration Building 913 South Dubuque Street Iowa City, Iowa 52240 September 8, 1999 INFORMAL MEETING 1. Call to order 9:00 a.m. 2. Work Session re: site visit with Human Resource Administrator. discussion 3. 10:00 a.m. - Work Session re: site visit with Planning and Zoning Administrator. discussion 4. Adjourn 09/~3/99 15:41:10 315-354-4Z13 -> +31935~5009 I0~ CIT~ CLBR~ hue 0~1 Jonathan Jordahl, Chair Charles D. Duffy Michael E. Lehman Sally Stutsman Carol Thompson BOARD OF SUPERVISORS Agenda Boardroom - 2nd Floor Johnson County Administration Building 913 South Dubuque Street Iowa City, Iowa 52240 September 7, 1999 INFORMAL MEETING Call to order 9:00 a.m. 2. Review of the formal minutes of August 31 st 3. Business from the County Auditor a) Discussion/action needed re: review of FY 2000 Department Revenues and Expenditures. b) Discussion/action needed re: Resolution 09-09-99-B1 for FY2000 Appropriation changes to Secondary Roads and Capital Projects. c) Discussion/action needed re: Resolution 09-09-99 B2 Appropriating amounts through the second quarter of Fiscal Year 2000. d) Other 4. Business from the Board of Supervisors a) b) Discussion/action needed re: Dingleberry road access. Discussion/action needed re: memo from Kevin Hackathorn, Maintenance Superintendent for Secondary Road Department regarding surplus property. 913 SOUTH DUBUQUE STREET, SUITE 201 · IOWA CITY, IOWA 52240-4207 · PHONE: (319) 356-6000 · FAX: (319) 354-4213 Agenda 9-7-99 (continuation of Board of Supervisors agenda items) Page 2 c) Discussion/action needed re: appointment to the Johnson County Civil Service Commission. d) Discussion re: designation of floating Christmas holiday for Board of Supervisors office. (Date is to be between Dec. 23 and Jan. 2) e) Minutes received 1. East Central Iowa Employment and Training Consortium for July 29, 1999 2. Johnson County Historic Preservation Commission for August 5, 1999 f) Reports g) Other 5. Work Session re: monthly report/update on Strategic Planning. discussion/action needed 6. Discussion from the public 7. Recess 09/H8/99 13;32:16 319-354-4213 -> +31935~5889 IOWfi CITY CLERR Page 881 Johnson Courtly __ 1~ IOWA Jonathan Jordahl, Chair Charles D. Duffy Michael E. Lehman Sally Stutsman Carol Thompson BOARD OF SUPERVISORS Agenda Boardroom - 2nd Floor Johnson County Administration Building 913 South Dubuque Street Iowa City, Iowa 52240 September 9, 1999 FORMAL MEETING 1. Call to order 5:30 p.m. 2. Action re: claims 3. Action re: formal minutes of August 31 st 4. Action re: payroll authorizations 5. 5:45 p.m. - Public Hearing on Conditional Use Permit, Zoning and Platting applications and Amendments: a) Discussion/action re: the following Conditional Use Permit: Application CU9903 of John and Nancy Faselt, signed by Nancy Faselt, requesting approval of a Conditional Use Permit for a home business of retail sales located on Lot 1 of Anderson Subdivision located in the North ~ of Section 5; Township 78 North; Range 7 West of the 5tn P.M. in Johnson County, Iowa (This parcel is located at 2566 Highway 1 SW, on the west side of Highway #1 SW, approximately 7.4 miles southwest of Iowa City, Iowa in Sharon Twp.). 913 SOUTH DUBUQUE STREET, SUITE 201 IOWA CITY, IOWA 52240-4207 TEL: (319) 356-6000 FAX: (319) 354-4213 89/88/99 19|32|47 319-354-4219 -> ,319356S889 I08A CITY CLBRH Page 88E Agenda 9-9-99 Page 2 6. Business from the County Auditor C) ,~ a) Action re: permits --< b) Action re: reports 1 County Recorder's monthly reports of fees collected. .~> ;x ._: · cn c) Other 7. Business from the Planning and Zoning Administrator a) First and Second consideration of the following Zoning application: Application Z9842 of Lackender Farms Inc., signed by Douglas Lackender, Iowa City, Iowa, requesting rezoning of 6.76 acres from A-1 Rural to RS-5 Suburban Residential of certain property described as being in the SW ¼ of the NE ¼ of Section 26; Township 78 North; Range 7 West of the 5th P.M. in Johnson County, Iowa (This property is located on the west side of Lackender Avenue SW, approximately ~/i mile south of Bayertown Road SW in Sharon Twp.). b) Second consideration of the following Zoning application: c) 1. Application Z9926 of Gregory Hippie, Solon, Iowa, requesting rezoning of 2.94 acres from A1 Rural to RS Suburban Residential of certain property described as being Lot 1 of DLM Sutliff Subdivision located in the SW ¼ of the NW ¼ of Section 11; Township 81 North; Range 5 West of the 5th P.M. in Johnson County, Iowa (This property is located on the south side of Sutliff Road NE, s/i of a mile east of its intersection with Vega Road NE in Cedar Twp.). Other 09/88/99 13:~3:1B ~1~-354-4213 -~ +319~5~BB9 lO~ CITV CL~RH Pag~ BS~ Agenda 9-9-99 Page 3 8. Business from the Assistant Planning and Zoning Administrator a) Discussion/action re: the following Platting applications: Application S9848 of Douglas Lackender requesting preliminary and final plat approval of Lackender Faxms Subdivision, Part 2, a subdivision described as being located in the SW ¼ of the NE ¼ of Section 26; Township 78 North; Range 7 West of the 5th P.M. m Johnson County, Iowa (This is a l-lot, 6.76 acre, residential subdivision, located on the west side of Lackender Avenue SW, approximately ¼ of mile south of Bayertown Road SW in Sharon 10. b) Business from the County Attorney a) Other 2. Application S9938 of Peg Griff'm requesting preliminary and final plat approval of Griffin Grove, a subdivision described as being located in the SE ¼ of the SE ~/~ of Section 15; Township 79 North; Range 8 West of the 5th P.M. m Johnson County, Iowa (This is a 2-1ot, 40.25 acre, residential subdivision, located on the north side of 400th Street SW, approximately one mile east of its intersection with Cosgrove Road SW in Hardin Twp.). Other --o 6:00 p.m. -Public Hearing on Zoning and Platting applications: a) First and Second consideration of the following Zoning applications: Application Z9932 of Dennis Kremer, Swisher, Iowa, signed by Glen Meisner of MMS Consultants Inc., requesting rezoning of 11.99 acres from A1 Rural to RS (1.99 acres) and RS5 (10 acres) of certain property described as being m the sw ¼ of Section 17; and the NW ¼ of Section 20; all in Township 81 North; Range 7 West of the 5th P.M. in Johnson County, Iowa (This property is located on the south side of Seneca Road NW, approximately 1.0 mile southeast of its intersection with Blain Cemetery Road NW in Jefferson Twp. ). 89/88/99 1~:~9:57 ~19-954-4Z19 -> +~19~565009 I0~ CITV CL~R~ Page 884 Agenda 9-9-99 Page 4 2. Application Z9933 of Richard Reihman requesting rezoning of 2.93 acres from A1 Rural to RS Suburban Residential of certain property described as Lot A of Reihman Rohret Reserve being located in the NW ¼ of the SE ¼ of Section 18; Township 80 North; Range 8 West of the 5m P.M. in Johnson Cotmty, Iowa (This property is located on the NE and the SW side of Rhine Creek Road NE, approximately 1.0 mile north of its intersection with 295th Street NE in Oxford Twp.). Application Z9934 of Danny G. Pooek requesting rezonmg of 1.15 acres from A1 Rural to RS Suburban Residential of certain property described as being located in the NE ¼ of Section 15; Township 78 North; Range 8 West of the 5th P.M. in Johnson County, Iowa (This property is located on the south side of 500th Street SW, approximately 2000' west of the intersection with Orval Yoder Turnpike SW in Washington Twp.). b) Discussion/action re: the following Platting applications: Application S9942 of Gerald & Pauline Milder, signed by Gerald Milder, requesting final plat approval of Milder Meadows, a subdivision described as being located in the SW ¼ of Section 17; Township 79 North; Range 5 West of the 5th P.M. in Johnson County, Iowa (This is a 4-1ot, 47.69 acre, residential subdivision, located on the north side of American Legion Road SE, approximately ¼ of a mile east of its intersection with Taft Avenue SE in Scott Twp. ). , Application S9943 of Eicher Farm Corp. e/o Charles Eicher, signed by Charles Either, requesting preliminary and fmal plat approval of Broken Arrow Ridge, a subdivision described as being located in the NE ~/~ of the SE ¼ of Section 31; Township 79 North; Range 5 West of the 5th P.M. in Johnson County, Iowa (This is a l-lot, 22.22 acre, farmstead split, located on the west side of Taft Avenue SE, approximately ~ mile south of its intersection with Osage Street SE in Scott Twp.). Bg/fS/99 13:34:39 319-354-4213 -> +319~SfiSf09 IOg~ CITY CLERR Page firs Agenda 9-9-99 Page 5 c) First and Second consideration of the following Amendment: An Amendment to the 28E Agreement between the City of Coralville, the city of Iowa City, and Johnson County, providing for the Preservation of the Oakdale Boulevard Corridor. 11. Business from the Board of Supervisors a) Discussion/action re: appointment to the Johnson County Civil Service Commission. b) Action re: designation of December 23rd as the floating Christmas holiday for Board of Supervisors office. c) Action re: Resolution 09-09-00-B1 for FY 2000 Appropriation changes to Secondary Roads and Capital Projects. d) Action re: Resolution 09-09-99-B2 Appropriating amounts through the second quarter of Fiscal Year 2000 e) Discussion/action re: memo from Kevm Hackathorn, Maintenance Superintendent for Secondary Road Department regarding surplus property. f) Other 12. Adjourn to informal meeting a) Reports and inquiries from the County Attomey b) Inquiries and reports from the public c) Reports and inquiries from the members of the Board of Supervisors d) Other 13. Adjournment Johnson County % IOWA ~> BOARD OF SUPERVISORS Jonathan Jordahl, Chair Charles D. Duffy Michael E. Lehman Sally Stutsman Carol Thompson Agenda ,<r- EAST SIDE OF HISTORIC SUTLIFF BRIDGE CORNER OF SUTLIFF ROAD AND WHITE OAK AVENUE NE SOLON, IOWA 52333 September 11, 1999 INFORMAL MEETING 1. Call to order 10:30 a.m. Presentation to the Sutliff Bridge Authority of the certificate placing the Sutliff Bridge on the National Register of Historic Places. discussion 3. Lunch -- Sutliff Grill 4. Adjournment 913 SOUTH DUBUQUE STREET, SUITE 201 · IOWA CITY, IOWA 52240-4207 , PHONE: (319) 356-6000 , FAX: (319) 354-4213 ,~'C~tU of **:i:MPORTANT NOT/dE** The :l:owa City Planning and Zoning Commission will hold a PUBI,]:C HEAR:1:N6 on the draft South Central District Plan Thursday, September 16, 1999 at 7: 30 p.m. Civic Center Council Chambers Znterested persons are invited to submit comments concerniny the draft plan either verbally or in writiny at the September 16 public hear/fly. n Zf you know of anyone who has not received this notice, but would like to part/c/pate in the d/strict p/ann/fig process, we would appreciate your advising them of the time and p/ace of the public hear/fig. Copies of the draft 5outh Central District Plan are available at the Department of P/arming and Community Development in the Civic Center at 410 E Washington Street. (~uestions or comments on the draft 5outh Central D/strict Plan can be directed to A4e/ody /~ockwe//, Associate Planner, at 356-5251 or e-mail: me /ody_rockwe//~iowa-ci ty. org. 410 EAST WASHINGTON STREET · IOWA CITY. IOWA 52240-1826 · (319) 356-5000 · FAX (319) 356-5009 To: fitkios, Steve Fron= Cole ChaselIC_Chaeber 89/88/99 89:15:59 86Z 09-10-99 IP16 The Iowa City Area Chamber of Commerce would like to invite you to a reception for the members of both the House and Senate Appropriation Sub- Committees on Education. This reception is a good oppommity for our members to advance their individual and collective issues subject to Education Appropriation decisions. The reception will be held. Legislative Reception Saturday, September 18 2:30 PM- 5:00 PM ACT Campus 2201 North Dodge St., Iowa City The following legislators have been invited. Senate Kitty Rehberg - Chair -Independence/Oelwein Don R~dfern -Vice Chaff - Cedar Falls/Waterloo Wally Horn (Ranking Member) - Cedar Rapids John Kibbie -Okoboj i/Spencer/Spirit Lake Derryl McLaren - SW Iowa House Brad Ha.nsen - Chair - Council Bluffs area Carmine Boal - Vice Chair - Ankcny Mary Masther (Ranking Mornher) - Iowa City Donna Batty - Council Bluffs Danny Carroll - Poweshiek Co-_nt~_ Bill Dix - Grtmdy Center/Shell Rock Marcella Fr~v~rt - Emmetsburg/Spencer Paul Schemuan - Dubuque area William Witt - Cedar Falls area The Chamber would like to thank ACT Inc., our hosts and Latta, Harris, Hanon, and Penningroth, sponsors of the 1999 Chamber Legislative Series. ,LATTA iHARRIS iliANON & :PENNINGROTH L.L.R CERTIFIED PUBUC ACCOUNTANTS AND CONSULTANTS A Special Invitation 09-10-99 J IP17 ...to attend a public information session regarding; the Iowa Avenue Streetscape Plan The City of Iowa City and The University of Iowa, with the design team of Brian Clark and Associates and Shive-Hattery Inc., have continued to refine the design for the Iowa Avenue Streetscape. The design team has been investigating and documenting the conditions along and beneath the corridor. Plans for infrastructure improvements, user amenities, and overall corridor enhancement are all underway. The design team is hosting a public information session on Wednesday September 22, 1999 in the City Council Chambers at 410 East Washington. This is a change from the previously announced date of September 2:1.. We plan to review the information that came out of a master plan study of the area completed in 1998. We will present images and materials intended for different elements along the corridor i,e. pavement treatments, paving stones, lighting, information kiosks, etc. It is our hope that you will be able to attend this public session from 5:30 p.m. to 7 p,m. on September 22 and take your first look at the elements that will make this corridor special and unique to both Iowa City and the state of Iowa, We look forward to your involvement as we proceed with plans for the Iowa Avenue Streetscape Improvement Project. Sincerely, Christopher J. Della Vedova, ASIA Brian Clark and Associates Preliminary Agenda Iowa Avenue Streetscape Improvement Information Session Wednesday September 22, 1999 5:30 p.m. - Council Chambers 1. Introduction and Welcome 2. Review of information from 1998 Master Plan Report 3. Review of progress and schedule for improvement plans 4. Presentation of specific site elements sketches of kiosks · sketches of intersection treatments · sketches of light bases · benches, trash and ash receptacles, site lighting · samples of proposed materials 5. Open Forum 6. Closing East Central Iowa Council of Government 108 Third Street SE, Suite 300 Cedar Rapids, Iowa 52401 Telephone (319) 365-9941 Fax (319) 365-9981 ecicog@ia.net PLEASE POST cJ September 3, 1999 TO: Johnson County City Clerks/Elected City Officials Johnson County residents Cities of Riverside & Kalona City Clerks/Elected Officials/Residents FROM; Marie DeVries, Solid Waste Planning Coordinator East Central Iowa Council of Governments (ECICOG) ECICOG/Johnson County/Cities of Riverside & Kalona solid waste management plan Progress toward solid waste management goals identified in 1996 and establishment of new goals related to waste reduction and recycling will be agenda items at a meeting of a special task force organized by the Johnson County Council of Governments. Residents of Johnson County as well as the cities of Riverside & Kalona are urged to participate. What: Where: When: YOU'RE INVITED Solid waste management plan update meeting Iowa City Civic Center Lobby Conference Room 7 PM, Thursday, September 23, 1999 ECICOG is the Region lO planning agency serving local governments in the counties o.f Benton. Iowa. Johnson, Jones, Linn, and Washington. Printed On Recycled Paper East Central Iowa Council of Governments 108 Third Street SE, Suite 300 Cedar Rapids, Iowa 52401 Telephone (319) 365-9941 Fax (319) 365-9981 ecicog@ia.net September 3, 1999 CONTACT: Marie DeVries, Solid Waste Planning Coordinator, 365-9941, ext. 26 AREA SOLID WASTE MANAGEMENT PLAN TO BE UPDATED For immediate release-- CEDAR RAPIDS - Meetings in each of the six counties that comprise the East Central Iowa Council of Governments (ECICOG) solid waste planning area will focus on goals and strategies for reducing and managing waste as well as increasing recycling. The public is invited to partialpate. The meetings are pad of a process of updating the Regional Comprehensive Solid Waste Management Plan, a document adopted by local governments in 1990 and updated every three years per state law. The plan includes information concerning the status of waste disposal and recycling in Benton, Iowa, Jones, Johnson, Linn, and Tama Counties as well as delineates waste reduction and recycling goals and objectives for each county and the region. The document provides a guide to the planning area as it strives to meet the 50% solid waste reduction goal established by the state legislature for the year 2000. Since 1988 the six- county planning area has reduced materials deposited in the area's seven landfills by approximately 36%. Plan update meetings are being held in conjunction with regular meetings of each county's solid waste commission, except in Johnson County where a special waste and recycling task force has been assembled. The schedule for the county meetings follows. Benton County: Benton County Solid Waste Disposal Commission, 1 PM, Tuesday, September 7, Benton County Courthouse Supervisors Office, Vinton. Iowa County: Regional Environmental Improvement Commission, 7 PM, Wednesday, September 8, Iowa County Landfill, Highway 6. Jones County: Jones County Solid Waste Management Commission, 7:30 PM., Tuesday, September 7, Jones County Courthouse Community Room, Anamosa. Johnson County and Cities of Riverside & Kalona: Special task force, 7 PM, Thursday, September 23, Civic Center Lobby Conference Room, Iowa City. Linn County: Bluestem Solid Waste Agency Board of Directors, 1:30 PM, Tuesday, September 21, Cedar Rapids City Council Chambers. Tama County: Tama County Solid Waste Disposal Commission, 5:30 PM, Thursday, September 9, Tama County Engineer's Office, Tama. For more information, contact Marie DeVries or Jennifer Ryan, ECICOG, 365-9941, ext. 26 or 31. -end- ECICOG is the Region lO planning agenq serving local governments in the counties of Benton. Iowa, Johnson, Jones, Linn, and Washington. Printed On Rec?,cled Paper Jonathan Jordahl, Chair Charles D. Duffy Michael E. Lehman Sally Stutsman Carol Thompson BOARD OF SUPERVISORS Agenda Boardroom - 2na Floor Johnson County Administration Building 913 South Dubuque Street Iowa City, Iowa 52240 September 14, 1999 INFORMAL MEETING 1. Call to order 9:00 a.m. 2. Review of the formal minutes of September 9th 3. Business from the County Engineer a) Discussion/action needed re: filling vacancies on Integrated Roadside Vegetation Management Technical Advisory Committee. b) Discussion/action needed re: annexation to the City of Tiffm #UA 99- 34. c) Other 4. Business from Dave Hahn re: Dingleberry Quarry road access. discussion/action needed 5. Business from the Planning and Zoning Administrator a) Discussion/action needed re: appointment of two Board members to the Iowa City Fringe Area Agreement Study Committee. b) Other 913 SOUTH DUBUQUE STREET, SUITE 201 IOWA C1TY, IOWA 52240-4207 TEL: (319) 356-6000 FAX: (319) 354-4213 Agenda 9-14-99 Page 2 6. Business from the County Auditor a) Discussion/action needed re: appropriation changes to Expenditures (Dept. 44). b) Other 7. Business from the County Attorney Resolution 09-14-99-B1 for Ambulance (Dept. 01 ) and FY2000 Capital a) Discussion/action needed re: FY2000 Johnson County Juvenile Crime Prevention Community Grant Program contract. b) Other 8. Business from the Board of Supervisors a) Discussion/action needed re: North Corridor Development. b) Discussion/action needed re: scheduling site visits and employee evaluations. (Work Session) c) Work session re: discussion of meeting dates for the weeks of: 1. November 7th 2. November 14th 3. November 21 st 4. December 19th d) Minutes received 1. Johnson County Board of Social Welfare/Cluster Board for July 26, 1999 2. Johnson County Decat Project Executive Committee for August 25, 1999 Reports Other e) Discussion from the public ;i~ c~ C) -- Adjournment ,< ,-- FORMAL MEETING TO FOLLOW Bg/13Z99 09|14|q8 319-354-qZ13 -> +3193565009 I08fi ClTf CLgRg Pagg 081 Johnson Courtly 1IOWA Jonathan Jordahl, Chair Charles D. Dunfly Michael E. Lehman Sally Stutsman Carol Thompson BOARD OF SUPERVISORS Agenda Boardroom - 2nd Floor Johnson County Administration Building 913 South Dubuque Street Iowa City, Iowa 52240 September 14, 1999 FORMAL MEETING 1. Call to order following the informal meeting 2. Action re: claims 3. Action re: formal minutes of September 9th 4. Action re: payroll authorizations 5. Business from the County Auditor a) Action re: permits b) Action re: reports 1. Clerk' s August monthly report. e) Other 6. Business from the Planning and Zoning Administrator a) Final consideration of application Z9842 of Lackcndcr Farms, Inc. b) Final consideration of application Z9926 of Gregory Hippie. c) Final consideration of application Z9934 of Danny G. Poock. 913 SOUTH DUBUQUE STREET, SUITE 201 IOWA CITY, IOWA 52240-4207 TEL: (319) 356-6000 FAX: (319) 354-4207 09/1~/99 09:1~:15 919-~54-4~1~ -~ +919~S~5009 IO~ CITV CL~RK Pag~ Agenda 9-14-99 Page 2 (Continuation of Planning and Zoning Administrator agenda items) d) Final consideration of the following: 1. An Amendment to the 2gE Agreement between the City of Coralville, the city of Iowa City, and Johnson County, providing for the Preservation of the Oakdale Boulevard Corridor/Resolution. e) Motion setting public hearing for various zonmgs and plattings. f) Other 7. Business from the Assistant Planning and Zoning Administrator a) Discussion/action re: the following Platting application: 1. Application S9848 of Douglas Lackender requesting preliminary and final plat approval of Lackender Farms Subdivision, Part 2, a subdivision described as being located in the SW ¼ of the NE ¼ of Section 26; Township 78 North; Range 7 West of the 5th P.M. in Johnson County, Iowa (This is a l-lot, 6.76 acre, residential subdivision, located on the west side of Lackender Avenue SW, approximately ¼ of mile south of Bayertown Road SW in Sharon b) Other Business from the County Attorney a) Discussion/action re: approving FY2000 Johnson Co C)~_~uvec~ilc Crime Prevention Community Grant Program contract. b) Reports and inquiries c) Other 9. Business from the Board of Supervisors a) Discussion/action re: b) Discussion/action re: Resolution 09-14-99-B1 for appropriation changes to Ambulance (Dept. 01 ) and Expenditures (Dept. 44). c) Discussion/action re: appointment of two Board members to City Fringe Area Agreement Study Committee. d) Discussion/action re: Committee. annexation to the City of Tiffin #UA 99-34. FY2000 Capital the Iowa appointments to the Jail Overcrowding Study 89/13/99 B9:15:52 ~19-3~4-421~ -~ +31935~009 I09G CITV CLER~ Page OB~ Agenda 9-14-99 Page 3 (continuation of Board of Supervisors agenda items) e) Action re: meeting dates for the weeks of: 1. November 7m 2. November 14th 3. November 21 st 4. December 19th f) Other 10. Adjournment 89/18/99 11:Z3:41 319-954-4213 -> +~1995~5889 I00~ CITY CLERR Page 081 Johnson County 1~ IOWA l~ BOARD OF SUPERVISORS Jonathan Jordahl, Chair Charles P. Duffy Michael E. Lehman Sally Stutsman Carol Thompson Agenda Boardroom - 2ud Floor Johnson County Administration Building 913 South Dubuque Street Iowa City, Iowa 52240 September 14, 1999 INFORMAL MEETING 1. Call to order 1:30 p.m. 2. Work Session with Elected Officials a) Discussion of the following: 1. Review minutes of the June 15, 1999, meeting. 2. Proposed Board action on expenditures of personnel funds. 3. Budget process: a) Performance measures b) Board/elected official communication 4. Reports/inquiries from elected officials. 5. Other 6. Set next meeting date and time. 3. Adjournment 913 SOUTH DUBUQUE STREET, SUITE 201 IOWA CITY, IOWA 52240-4207 TEL: (319) 356-6000 FAX: (319) 354-4213 September 8, 1999 Marion Karr, City Clerk City of Iowa City 410 E. Washington Street Iowa City, IA 52240 Dear Marion: Effective immediately, I wish to resign my present position on the Iowa City Board of Review. My present term does not expire until 12/31/00. Due to business considerations, it is necessary that I relinquish my relationship with the Board. Please inform me as to any additional formalities needed of me. Ernest L. Galer c.c. Dan Hudson 913 S. Dubuque St. Iowa City, IA _:i -- "T'I Johnson County Council of Governments r' ~ 410 E Woshngton St. Iowo Oty/owo 52240 /~g ~ 5 1999 1. j August 24, 1999 Mayor Ernie Lehman City of Iowa City 410 E Washington Iowa City IA 52240 Re: City Representatives to the FY 01 Joint Funding Hearings Dear Mayor Lehman, I am writing to request discussion and appointment by the City Council of representatives to the Joint Funding Hearings. The tentative schedule for the process is as follows: Orientation Wednesday, November 10 Hearings Wednesdays, November 17 December 1, 8, and 15 January 6 The meetings are scheduled from 7 - 9:00 PM (with the possibility of one night extending to 9:30 PM). I would be available to meet with the city representatives prior to the hearings to discuss the process and answer any questions. If you have any questions or need additional information, please contact me at 356-5242 or e-mail at linda severson @iowa-ci~.org. Sincerely, Linda Severson Human Services Coordinator cc: Marion Karr, City Clerk City Water Divlsio 4 10 E Washington St P r e s R September 13, 1999 Iowa City Fire Hydrant Flushing September through October Contact: Carol Sweeting Public Information Coordinator 319-356-5164 Iowa City--Fire Hydrants are installed essentially for emergency use and have a regularly scheduled maintenance program. The Iowa City Water Division checks and flushes the hydrants in the spring and in the fall to make sure they are in good working order. During the yearly checks hydrants are also used for flushing and cleaning water distribution pipes. A thin film of rust that normally coats the inside of distribution pipes is removed during the flushing. When hydrant flushing is performed in the neighborhood you may notice rusty colored water in your home. The water is always safe, although this discolored water can be a problem if you are washing laundry. There are some precautions you can take. · If you notice discolored water coming from your faucet, let it run until the color clears. Wash laundry in the evenings or on the weekend as flushing of hydrants is performed during the weekday from 7:00 a.m. -3:00 p.m. Monday through Friday. If by accident you do wash a load and rusty looking streaks appear on your laundry Do not use bleach to clean the articles, this will set the stain permanently. A product called "Iron Out" can be purchased at some hardware and grocery stores and has a successful track record in removing reddish iron stains from fabrics. If you have questions call the Water Division at 356-5166 for assistance. e City Water Divlslo 4 10 E Washington St P R For Immediate Release Water Division Installs An Electrical Switch-Gear At The Treatment Plant In Preparation for Y2K September 13,1999 Contact: Carol Sweeting 319-356-5164 e-mail earol_sweeting~iowa-eity.org Public Information/Education Coordinator (Iowa City)-The Iowa City Water Division is installing an electrical switch-gear at the water treatment plant on September 15. This addition is part of a six step plan to ensure that water will continue to flow to your tap if a power outage occurs at the plant. The steps of the Y2K plan include awareness, inventory, risk assessment, testing, remediation and a final step of contingency planning. The water treatment plant does not have a generator on site. Installation of the switch-gear will prepare the facility to use a leased 1000 kW diesel portable generator which will be able to provide electricity to the treatment plant. The generator will arrive mid October and be available through mid January. This is a coordinated effort between the Water Division, and Mid American Energy Company. Wednesday's installation is expected to have no affect on normal water service. Cost of the switch-gear and installation is $10,750.00. Water storage reservoirs located throughout the community will be fitted with permanent diesel generators in November. The new water treatment plant expected to be complete in 2002 has been designed to include a permanent diesel generator. These improvements will ensure that the community will have water even if the power goes out. There is a photo opportunity when the switch-gear is installed on Wednesday Contact me for details. Construction Services 2351 South Scott Boulevard RO. Box 2058 Iowa City, Iowa 52244-2058 Ph: 319-351-2040 FAX: 319-351-7163 www. knutsonconstruction.com September 10, 1999 Kim Johnson City of Iowa City Department of Public Works Civic Center 410 E. Washington St. Iowa City, Iowa 52240 Re: Court-Linn Building Dear Kim: As requested, here is the information for construction activities that will occur in the alley. It will take approximately two weeks to install underground, the utilities that are on the power poles and remove the poles. The utilities will be placed underground by boring. There will be minimal disruption to the use of the alley. The alley may possibly be closed for short periods of time. Items that need to be worked out are the location and easement for a pad mounted transformer for the buildings in the 300 block of South Gilbert Street and an easement to install the electrical power lines underground to Papajohns Pizza. The underground conduits for electrical power to the building will be installed by boring. The alley will not be closed for this work. Storm sewer, water main, telephone, CATV, and pavement replacement work will take approximately three to four weeks. The alley will be closed for this work. For the duration of the project the west half of the alley will be used continuously for construction operations. A six-foot high chain link fence will be erected along the center of the alley. This is for the safety of the public and to maintain the east half of the alley as a public right of way. Examples of construction activities that require use of half of the alley are: excavation for and installation of the foundation; hoisting with cranes and forklifts; scaffolding for installation of materials such as face brick; and staging of material. Should you have any questions regarding this project please contact me at 351-2040 or via e-mail at Ngrunzweig @ KnutsonConstruction .com. Respectfully, Project Manager cc: Gene Kroeger Minneapolis, MN - Iowa City, IA · Charlotte, NC · Rochester, MN 89/14/99 BB:27:BB 319-354-4213 -> +31935G50Bg IOYfi CITY CLEAR Page BB1 Johnson County __ ]~ IOWA II~ X_ Jonathan Jordahl, Chair Charles P. Duffy Miehaol E. Lohman Sally StuBman Carol Thompson BOARD OF SUPERVISORS PLANNING AND ZONING COMMISSION AND BOARD OF SUPERVISORS Agenda JOINT NORMAL MEETING WITH THE JOHNSON JOHNSON~O~ Boardroom - 2nd Floor Johnson County Administration Building 913 South Dubuque Street Iowa City, Iowa 52240 Wednesday, September 15, 1999 1. Call to order 9:00 a.m. 2. Work Session re: review and evaluate Mock Zomng applications per the County's New 1998 Land Use Plan. discussion 3. Adjourn 10WA CITY PARKS AND RECREATION DEPARTMENT NEWS RELEASE September 13, 1999 FOR IMMEDIATE RELEASE CONTACT PERSON: Terry Trueblood, Director of Parks & Recreation The Oakland Cemetery Expansion Project will be underway soon, perhaps as early as Tuesday, September 14. Initial stages of this project will include earth moving, tree removal and the installation of a water line, to be followed by the construction of a new roadway, a columbarium and landscaping. The major portion of the work will be completed this fall, but the landscaping will likely not be completed until next spring. Construction access will be from Cedar Street through the southwest portion of Hickory Hill Park for some components of the project and through Oakland Cemetery for other components of the project. 220 S. Gilbert Street, Iowa City, IA 52240-1632 Phone: (319) 356-5100 ! FAX: (319) 356-5487