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HomeMy WebLinkAbout1999-11-09 AgendaSubject to change as t~nalized by the City Clerk. For a i~nal ort~cial copy, contact the City Clerk's Office, 356-5040. ITEM NO. 1. ITEM NO. 2. ITEM NO. 3. Iowa City City Council Agenda November 9, 1999 - 7:00 p.m. Civic Center 410 E. Washington Street www.jeonet.com/city/ic_papers.htm CALL TO ORDER. ~/~4J AWARDS OF EXCELLENCE - State Championships.~ : ::::::::::::::::::::::::  Elementary. OUTSTAN~~DENT CITIZENSHIP AWARDS - Irving B. Weber a. Ali Brookhart b. Ryan Charbon c. Kristin Schwab ITEM NO. 4. CONSIDER ADOPTION OF THE CONSENT CALENDAR AS PRESENTED OR AMENDED. a. Approval of Official Council Actions for the special meeting of October 12, and the regular meeting of October 19, as recommended by the City Clerk. Minutes of Boards and Commissions. (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) published, subject to corrections, as Board of Adjustment - October 13 Housing and Community Development Commission - September 16 Iowa City Airport Commission - September 9 Iowa City Human Rights Commission - August 24 Iowa City Human Rights Commission - September 28 Iowa City Telecommunications Commission - August 23 iowa City Telecommunications Commission - October 4 Parks and Recreation Commission - October 13 Planning and Zoning Commission - October 21 Public Art Advisory Committee - July 8 Public Art Advisory Committee - August 5 Public Art Advisory Committee - August 17 Public Art Advisory Committee - August 23 November 9, 1999 City of Iowa City Page 2 (14) (15) (16) Public Art Advisory Committee - September 16 Public Art Advisory Committee - October 14 Police Citizens Review Board - October 12 Recommendation to Council: Approve payment of $300 for a one-year organizational membership for the PCRB in the National Association for Civilian Oversight of Law Enforement (NACOLE). Ce Permit Motions and Resolutions as Recommended by the City Clerk. (1) Class C Beer Permit for Eagle Food Centers, Inc., dba Eagle Food Center #157, 60ON. Dodge St. (Renewal) (2) Class B Wine Permit for Eagle Food Centers, Inc., dba Eagle Food Center #157, 600 N. Dodge St. (Renewal) (3) Class C Beer Permit for Fareway Stores, Inc., dba Fareway Stores, Inc. #950, 2530 Westwinds Dr. (Renewal) (4) Class B Wine Permit for Fareway Stores, Inc., dba Fareway Stores, Inc. #950, 2530 Westwinds Dr. (Renewal) (5) Class C Beer Permit for Inland Transport Co., dba Kirkwood Hawkeye Convenience, 300 Kirkwood Ave. (Renewal) (6) Class C Beer Permit for Highlander, Inc., dba ExpresStop, 2545 N. Dodge St. (Renewal) (7) Special Class C Liquor License for India Caf~ Corp., dba India Caf~, 227 E. Washington St. (Renewal) (8) Resolution to issue Cigarette Permit to Glass Lodge Pipe Emporium, 13 S. Linn St. (New) Motions. (1) CONSIDER A MOTION TO APPROVE DISBURSEMENTS IN THE AMOUNT OF $12, 176,066.05 FOR THE PERIOD OF SEPTEMBER I THROUGH SEPTEMBER 30, 1999, AS RECOMMENDED BY THE FINANCE DIRECTOR SUBJECT TO AUDIT. DISBURSEMENTS ARE PUBLISHED AND PERMANENTLY RETAINED IN THE CITY CLERK'S OFFICE IN ACCORDANCE WITH STATE CODE. e. Resolutions. ( 1 ) CONSIDER A RESOLUTION ACCEPTING THE WORK FOR THE 1999 HIGHWAY TURN LANE IMPROVEMENT PROJECT. (2) Comment: See Engineer's Report. CONSIDER A RESOLUTION ACCEPTING THE WORK FOR THE SANITARY SEWER, STORM SEWER, WATER MAIN, AND PAVING PUBLIC IMPROVEMENTS FOR WALNUT RIDGE - PART SIX, AND DECLARING THE PUBLIC IMPROVEMENTS OPEN FOR PUBLIC ACCESS AND USE. Comment: See Engineer's Report. November 9, 1999 City of Iowa City Page 3 ct~-- 3~'/ (3) CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF A LIEN REGARDING A PROMISSORY NOTE AND A MORTGAGE FOR THE PROPERTY LOCATED AT 755 OAKLAND AVENUE, IOWA CITY, IOWA. Comment: The owners of the property located at 755 Oakland Avenue received assistance through the City's Housing Rehabilitation Program for the amount of ~ 11,000 on September 20, 1988. The financing was in the form of a statement of life lien. The loan was paid off on October 19, 1999; thus the lien can now be released. (4) CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF A LIEN REGARDING A MORTGAGE FOR THE PROPERTY LOCATED AT 242 MAGOWAN AVENUE, IOWA CITY, IOWA. Comment: The owner of the property located at 242 Magowan Avenue received assistance through the City's Housing Rehabilitation Program for the amount of 95,481 on March 20, 1996. The financing was in the form of a conditional occupancy loan. The loan was paid off on October 14, 1999; thus the lien can now be released. (5) CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF A LIEN REGARDING TWO RENTAL REHABILITATION LIENS FOR THE PROPERTY LOCATED AT 817 IOWA AVENUE, IOWA CITY, IOWA. Comment: The owners of the property located at 817 Iowa Avenue received assistance through the City's Rental Rehabilitation Program for 915,000 on March 30, 1989 and for $6,000 on April 27, 1989 for a total of $21,000. The financing was in the form of ten-year depreciation loans. The terms of the loans have been satisfied; thus the liens can now be released. , 370 (6) CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF A LIEN REGARDING A RENTAL REHABILITATION LIEN FOR THE PROPERTY LOCATED AT 815 IOWA AVENUE, IOWA CITY, IOWA. Comment: The owners of the property located at 815 Iowa Avenue received assistance through the City's Rental Rehabilitation Program for $7,500 on March 30, 1989. The financing was in the form of ten-year depreciation loan. The terms of the loan have been satisfied; thus the lien can now be released. (7) CONSIDER A RESOUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND MERCANTILE BANK, IOWA CITY, IOWA FOR PROPERTY LOCATED AT 1551 DICKENSON LANE, IOWA CITY, IOWA. Comment: Mercantile Bank, has requested that the City approve a Subordination Agreement for 1551 Dickenson Lane. On May 1, 1998, the owner of the property received HOME Investment Partnerships Program funds in the form of a 15-year forgivable loan from the City of Iowa City. Mercantile Bank has financed the construction loan with the property owner. The property is appraised at $135,000 which provides enough equity to cover the City's second lien position. November 9, 1999 City of Iowa City Page 4 3'73 CONSIDER A RESOLUTION FIXING THE TIME AND PLACE FOR RECEIPT OF BIDS AND DIRECTING THE CITY CLERK TO PUBLISH ADVERTISEMENTS FOR BIDS FOR CONSTRUCTION OF THE IOWA CITY WATER FACILITY IMPROVEMENTS, DIVISION 1: WATER TREATMENT PLANT, DIVISION 2: WELL HOUSES. Comment: Receipt of bids for th ater Plant and Well House Construction Project is currently set for ~ on December 7. Several contractors have called and requested that bids be opened at 2:00 p.m. on December 7 to allow time on the day of bid to receive and finalize prices from suppliers and subcontractors. Public Works desires to honor this request and recommends approval of this resolution. Setting Public Hearings. (1) CONSIDER A RESOLUTION SETTING A PUBLIC HEARING FOR NOVEMBER 23 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF CONTRACT 3 - SOUTH PLANT IMPROVEMENTS, WASTEWATER TREATMENT AND COLLECTION FACILITY IMPROVEMENTS PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. Comment: This project includes the construction of new wastewater treatment facilities at the South Wastewater Treatment Plant. This project will bring the City into compliance with Federal wastewater discharge limits imposed on Iowa City, allow for improved treatment of the City's industrial wastes, and continue the phase out of the aging North Plant Treatment Facilities. This project is scheduled for bid letting in early February. 93 ON INTENT TO PROCEED WITH A PUBLIC IMPROVEMENT PROJECT AND TO ACQUIRE PROPERTY RIGHTS FOR THE LONGFELLOW- TWAIN PEDESTRIAN TUNNEL PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE DOCUMENTATION ON FILE FOR PUBLIC INSPECTION. Comment: This project will provide a pedestrian crossing under the Iowa Interstate Railroad that will link the Longfellow and Twain neighborhoods. Under the provisions of House File 476, enacted during the 1999 legislative session, notice of the City's intent to continue with the project and acquire property therefore must be given to all property owners whose properties may be affected. This is the second public hearing on this project. It is needed because additional potentially affected property owners were identified after the original public hearing. (3) CONSIDER A MOTION SETTING A PUBLIC HEARING FOR NOVEMER 23 ON IOWA CITY'S CONSOLIDATED PLAN FOR 2001-2006 (A.K.A. CITY STEPS). Comment: This document is Iowa City's 5-year plan for housing, jobs and services for low-income residents. A series of public meetings has been held to receive citizen input regarding the strategies, goals and priorities detailed within the plan. A 30-day public comment period started on November 5, 1999. November 9, 1999 (4) City of Iowa City Page 5 CONSIDER A MOTION SETTING A PUBLIC HEARING FOR NOVFMEr_R 23 ON AN ORDINANCE AMENDING TITLE 14, CHAPTER 3, ENTITLED "CITY UTILITIES" OF THE CITY CODE OF IOWA CITY, IOWA, BY ADOPTING A NEW SECTION 14-3B-5 ENTITLED "PROJECT SPECIFIC TAP-ON FEE FOR THE NORTHWEST SANITARY SEWER PROJECT, PHASE I1." (5) Comment: The City Code authorizes the City to adopt and implement, following public hearing, project specific tap on fee ordinances to provide for the equitable apportionment of costs associated with extension of public utilities. The proposed ordinance will adopt a tap-on fee for the cost associated with the construction of the Northwest Sanitary Sewer, Phase II, which is the north fork of the northwest sanitary sewer constructed in 1991, to serve the northerly area of the Clear Creek drainage basin. CONSIDER A MOTION SETTING A PUBLIC HEARING FOR NOV;M. ;R 23 ON AN ORDINANCE AMENDING TITLE 14, CHAPTER 3, ENTITLED "CITY UTILITIES" OF THE CITY CODE OF IOWA CITY, IOWA, BY ADOPTING A NEW SECTION 14-3B-6 ENTITLED "PROJECT SPECIFIC TAP-ON FEE FOR THE SOUTH SYCAMORE SANITARY TRUNK SEWER PROJECT." (6) Comment: The City Code authorizes the City to adopt and implement, following public hearing, project specific tap on fee ordinances to provide for the equitable apportionment of costs associated with extension of public utilities. The proposed ordinance will adopt a tap-on fee for the cost associated with the construction of the South Sycamore Sanitary Trunk Sewer to serve the southeast side of Iowa City. /~22z~ ~' CONSIDER A MOTION SETTING A PUBLIC HEARING FOR NOVEMBER 23 ON AN ORDINANCE AMENDING TITLE 14, CHAPTER 3, ENTITLED "CITY UTILITIES" OF THE CITY CODE OF IOWA CITY, IOWA, BY ADOPTING A NEW SECTION 14-3B-7 ENTITLED "PROJECT SPECIFIC TAP-ON FEE FOR THE 1996 HIGHLANDER LIFT STATION, FORCE MAIN AND TRUNK SEWER PROJECT." (7) Comment: The City Code authorizes the City to adopt and implement, following public hearing, project specific tap-on fee ordinances to provide for the equitable apportionment of costs associated with extension of public utilities. The proposed ordinance will adopt a tap-on fee for the cost associated with the construction of the 1996 Highland Lift Station, Force Main and Trunk Sewer Project to serve the northeast area of Iowa City. CONSIDER A MOTION SETTING A PUBLIC HEARING FOR NOV'~CI~D~7" 23 ON AN ORDINANCE AMENDING TITLE 14, CHAPTER 3, ENTITLED "CITY UTILITIES" OF THE CITY CODE OF IOWA CITY, IOWA, BY ADOPTING A NEW SECTION 14-3B-8 ENTITLED "PROJECT SPECIFIC TAP-ON FEE FOR THE SCOTT BOULEVALRD TRUNK SEWER PROJECT." Comment: The City Code authorizes the City to adopt and implement, following public hearing, project specific tap-on fee ordinances to provide for the equitable apportionment of costs associated with extension of public utilities. The proposed ordinance will adopt a tap-on fee for the cost associated with the construction of the Scott Boulevard trunk sewer to serve the southeasterly area of Iowa City. November 9, 1999 City of Iowa City Page 6 ITEM NO. 5. gw (1) (2) (3) (4) (5) (6) Correspondence. Ellen Sweet - Iowa City weed law Jim and Amy Cramer - deer Jamie L. Achrazoglou - traffic [response from City Manager included] Bud and Betty Louis - driveway Laurence Fuortes - Englert Warren Tunwall - Englert Judy Miner - Englert END OF CONSENT CALENDAR. n~o r naor~ 'Ere I(_ ~,nr3 ~anr, e roa. a3,( PUBLIC DISCUSSION (ITEMS NOT ON THE AGENDA). [UNTIL 8 PM] Public Discussion will be continued, if necessary, prior to "City Council Information" item. ITEM NO. 6. PLANNING AND ZONING MATTERS. a. Consider an ordinance amending Title 14, Chapter 6, Zoning, to amend the provisions relating to home occupations. (Pass and adopt) Comment: At its August 19 meeting, by a vote of 5-0, the Planning and Zoning Commission recommended approval of the proposed home occupation amendments. Staff recommended approval in a memorandum dated August 9. b. Consider an ordinance amendin~g T~Chapter 6, Zoning, to allow public utilities in commercial and industrial zones. (Pass and adopt) Comment: At its September 2 meeting, by a vote of 7-0, the Planning and Zoning Commission recommended approval of the proposed amendments related to public utilities. Staff recommended approval in a memorandum dated August 27. November 9, 1999 City of Iowa City Page 7 dm fm Consider a resolution approving the final plat of Galway Hills Subdivision, Part Six, a 4.82-acre, 13-lot residential subdivision located west of Melrose Avenue at the end of Kearney Lane. (SUB99-0020) Comment: At its October 7 meeting, by a vote of 7-0, the Planning and Zoning Commission recommended approval of the proposed plat, subject to approval of legal papers and construction drawings prior to Council approval. Legal papers and construction drawings have been approved. report dated October 7. Staff recommended approval in a Consider a resolution approving the final plat of Village Green, Part Seventeen, a 15.16-acre, 2-lot residential subdivision located at Village Road. (SUB99-0023) Comment: At its October 21 meeting, by a vote of 6-0, the Planning and Zoning Commission recommended approval of the proposed plat, subject to approval of legal papers and construction drawings prior to Council approval. Legal papers and construction drawings have been approved. Staff recommended approval in a report dated October 21. Action: ?/Z~-~_-~ Comment: At its July 15 meeting, by a vote of 6-0, the Planning and Zoning Commission recommended approval of the final plats for Windsor Ridge, Parts Ten through Fourteen, subject to the approval of legal papers, construction drawings and a revised sensitive areas site plan prior to Council consideration of the plat, and subject to provisions regarding the timing of the extension of Arlington Drive and the construction of sidewalks along Outlot K. All conditions have been addressed. Action: ,/J~-W~~ Consider a resolution approving a final plat of Windsor Ridge, Part Eleven, a 12.58 acre, 37-1ot residential subdivision with two outlots located at the north terminus of Arlington Drive. Comment: See Item 6e. Action: ~ ~'" Consider a resolution approving a final plat of Windsor Ridge, Part Ten, a 19.40 acre, 32-1ot residential subdivision with three outlots located at the north terminus of Arlington Drive. November 9, 1999 City of Iowa City Page 8 Consider a resolution approving a final plat of Windsor Ridge, Part Twelve, a 16.30 acre, one-lot residential subdivision with one outlot located at the east terminus of Court Street. Comment: See Item 6e. Action: ~ ~ '# hm Consider a resolution approving a final plat of Windsor Ridge, Part Thirteen, a 6.61 acre, one-lot residential subdivision with one outlot located at the northeast corner of Huntington Drive and Barrington Road. Comment: See Item 6e. Action: ~ ~ // Consider a resolution approving a final plat of Windsor Ridge, Part Fourteen, a 7.35 acre, one-lot commercial subdivision located at the southwest corner of Taft Avenue and Court Street extended. Comment: See Item 6e. Action: ~ , z, ITEM NO. 7. CONSIDER A RESOLUTION APPROVING THE DESIGN OF THE EXTERIOR TO THE COURT-LINN PROJECT AT 338-398 LINN STREET. Comment: The Design Review Committee, at its October 26 regular meeting, reviewed the exterior design for the Court-Linn Building at 338-398 Linn Street. The Committee approved the design with the condition that: 1) any exterior canopy and signage must be submitted to the Design Review Committee for approval; and 2) the handrails and balcony rails used be of one of the two alternate designs shown at the October 26 meeting or be of all vertical balusters and not the elevations. [Design in Council packets only.] Action: style shown on the overall November 9, 1999 City of Iowa City Page 9 ITEM NO. 8. ITEM NO. 9. ITEM NO. 10. qf- ITEM NO. 11. CONSIDER A RESOLUTION APPROVING THE DESIGN OF THE EXTERIOR TO THE QUIZNO'S PROJECT IN OLD CAPITOL MALL AT THE CLINTON AND COLLEGE STREET ENTRANCE. Comment: The Design Review Committee has reviewed the exterior design of the Old Capitol mall Quizno's entrance at the Clinton Street entrance and the proposed signage. The committee recommends approval of both the exterior entrance design and signage. ]Design in Council packets only.] CONSIDER A RESOLUTION APPROVING A PURCHASE AGREEMENT BETWEEN THE CITY OF IOWA CITY AND OLIN L. LLOYD FOR A 20.78 ACRE PARCEL OF REAL ESTATE TO BE USED BY THE CITY AS A PUBLIC WORK SITE AND A .10 ACRE PARCEL OF RIGHT-OF-WAY ALL ADJACENT TO GILBERT STREET AND SOUTH OF NAPOLEON PARK. Comment: City staff has negotiated a purchase agreement with Olin Lloyd for the purchase of said property for $420,000. Said purchase agreement is subject to City Council approval. Action: CONSIDER A RESOLUTION OF AUTHORIZING CITY MANAGER TO EXECUTE INDEMNITY AGREEMENTS FOR POLICE AND FIRE TRAINING ON PRIVATE PROPERTY. Comment: Private property owners have been willing to allow Iowa City police officers to train on their property, including within buildings, warehouses, etc., provided the City of Iowa City indemnifies the property owner against property damage and personal injuries which could arise from the training. This resolution would allow the City Manager to execute such indemnity agreements after consulting with the City Attorney and Risk Manager. .. Action: ']/~4j_t.t.~/(~2//,~~ CONSIDER DRIVER'S DRUGS COMMERCIAL DRIVER'S LICENSE SUBSTANCE ABUSE PREVENTION PROGRAM. A RESOLUTION RESCINDING THE 1997 COMMERCIAL LICENSE SUBSTANCE ABUSE PREVENTION PROGRAM FOR AND ALCOHOL AND ESTABLISHING AN AMENDED Comment: Following the Triennial Review by the Federal Transit Administration (FTA), changes were required to fully meet FTA criteria for such programs. The revised program incorporates all of these changes. Staff memorandum included in Council packet. Action: November 9, 1999 City of Iowa City Page 10 ITEM NO. 12. ITEM NO. 13. ITEM NO. 14. CONSIDER A RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE COMMUNITY DEVELOPMENT DIVISION OF THE PLANNING AND COMMUNITY DEVELOPMENT DEPARTMENT AND THE AFSCME PAY PLAN BY DELETING ONE HOUSING REHAB OFFICER POSITION AND ADDING ONE HOUSING REHAB SPECIALIST POSITION. Comment: Following a review of the work assignments in the Community Development Division Rehabilitation Program some job duties have been reallocated. This reorganization of duties will best be accomplished by eliminating the position of Housing Rehab Officer and establishing a position of Housing Rehab Specialist. See memorandum included in Council packet. Action: CONSIDER A RESOLUTION RATIFYING SETTLEMENT OF PENDING LITIGATION. Comment: This Resolution will confirm and ratify a proposed settlement agreement involving pending litigation if the City Council approves of the settlement agreement during the executive session scheduled for Monday, November 8, 1999. PUBLIC DISCUSSION [IF NECESSARY] (ITEMS NOT ON THE AGENDA). ITEM NO. 15. ANNOUNCEMENT OF VACANCIES. a. Previously-Announced. (1) Board of Appeals - One vacancy to fill a five-year term for a Building Design Professional ending December 31, 2004. (Term expires for Robert Carlson.) (5 males and 1 female currently serve.) (2) Senior Center Commission - Two vacancies to fill three-year terms ending December 31, 2002. (Terms expire for Bebe Ballantyne and Terri Miller Chair.) (3 males and 3 females currently serve.) (3) Board of Adjustment - One vacancy to fill a five-year term ending January 1, 2005. (Term expires for Susan Bender.) (3 males and I female currently serve.) (4) Human Rights Commission - Three vacancies to fill three-year terms ending January 1, 2003. (Terms expire for Jan Warren, Charles Major, and Mettie Thomopulos.) (1 male and 5 females currently serve.) November 9, 1999 City of Iowa City Page (5) Parks and Recreation Commission - Two vacancies to fill four-year terms ending January 1, 2004. (Terms expire for Ross Wilburn and Allen Stroh.) (4 males and 3 females currently serve.) Appointments will be made November 23. ITEM NO. 16. CITY COUNCIL INFORMATION ITEM NO. 17. ITEM NO. 18. REPORT ON ITEMS FROM THE CITY MANAGER AND CITY ATTORNEY. a. City Manager. b. City Attorney. ADJOURNMENT. City Council Meeting Schedule and Tentative Work Session Agendas November 4, 1999 I November 8 6:30p 6:50p I November 9 7:0Op I November 10 6:30p I November 11 SPECIAL FORMAL COUNCIL MEETING Executive Session - Pending Litigation SPECIAL COUNCIL WORK SESSION 6:50p 7:10p 7:25p 7:35p 7:45p 8:05p 8:25p Review Zoning Items Review Agenda Items Airport Master Plan - Runway 17/35 Transit Methane Abatement Public Works Project Living in a Legally-Parked Vehicle Council Agenda/Council Time SPECIAL FORMAL COUNCIL MEETING CITY HALL DAY 6:30p Reception 7:00p Program Begins VETERANS' DAY HOLIDAY - CITY OFFICES CLOSED Monday Council Chambers Council Chambers Tuesday Council Chambers Wednesday Council Chambers Thursday I November 15 7:00p SPECIAL COUNCIL WORK SESSION Joint Meeting with Library Board Monday Ic Public Library, Room A I November 18 7:00p - 8:30p SPECIAL COUNCIL WORK SESSION Council and Council Elect Thursday Council Chambers Meeting dates/times subject to change FUTURE WORK SESSION ITEMS Hickory Hill West Council Goals Commercial Use of Sidewalks Newspaper Vending Machines Y2K Update Communication Towers Liquor Licenses Kirkwood Avenue Signalization