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HomeMy WebLinkAbout1999-11-09 Info Packet (2)CITY COUNCIL INFORMATION PACKET November 5, 1999 IP1 IP2 NOVEMBER 8 WORK SESSION ITEMS Letter from Rick Mascari (Airport Commission) to Associate Planner Rockwell: Runway 17-35 Memorandum from Parking and Transit Director to City Manager: Methane Project Transit IP3 IP4 IP5 IP6 IP7 IP8 IP9 IPIO IPll IP12 MISCELLANEOUS ITEMS ~ Memorandum from City Manager: Assistant Finance Director Letter from City Manager to Congressman Jim Leach: Committee Report H.R. 106-379 Memorandum from City Manager to PCRB: Budget Amendment/Trip to Camp Dodge Memorandum from City Clerk to "File": PCRB Travel Request to Camp Dodge Memorandum from City Clerk: October 18 Council Work Session Memorandum from City. Clerk to Iowa City Census 2000 Committee: October 18 Meeting Memorandum from Dianna Furman: Utility Discount Program Statistics by Month - Fiscal Years 99 and O0 Letter from Nancy Purington (Arts Iowa City) to Dick Duncan (Coldwell Banker Real Estate Professionals): Lease Memorandum from Carol Sweeting to City Staff: Y2K Community Conversations Agendas: November 2 and 4 JC Board of Supervisors Memo from City Attorney regarding regulation of living in a legally parked vehicle. Information from Civil Engineer Scott regarding Transit Facility off-gas treatment evaluation. Agendas for the 11/9/99 meetings of the Board of Supervisors. Memo from CIty Manager regarding Library Project Discussion on 11/15. Memo from City Manager regarding Upcoming dates of interest. Information Packet November 5, 1999 page 2 Info from the League of Cities regarding City Hall Day and 2000 Legislative Priorities. Letter from Larry Luebert to Police Chief regarding safety at the intersection of Burlington Street and Riverside Drive. FY01 Human Service Agency Funding Requests Ms. Melody Rockwell Associate Planner City of Iowa City 410 E Washington Street Iowa City, Iowa 52240 November 1, 1999 Dear Ms. Rockwell, I have just ~eceived a copy of your South Central Draft Plan Update dated October 28, 1999. In it, you explained that the Planning and Zoning Commission is moving forward in their plan to construct it's arterial street as planned past the threshold of runway 17-35 despite the majority opinion of the.Airport Commission. As I explained to you earlier, the only reason the closure of runway 17-35 was contemplated in 1996 when the Master Plan was adopted was due to the lack of local funds available<to maintain it. However, since that time, the idea of. developin9 the North Commercial Area of the Airport property was conceived. This development will provide the Airport with income that must be used for Airport purposes according to State and Federal guidelines. These funds will be used at the descretion of the Airport Commission, and the majority of the Airport Commission has elected to direct a portion of these funds to the continued maintainence of runway 17-35. Also, according to State and Federal guidelines, the Airport Co~f~fLission has complete control of the Airport and its operation with the exception of the sale of the Airport's property. The wording of your letter is a direct violation of these guidelines. A conference with the City Attorney's office might be prudent regarding this. I would be happy to answer any questions you may have in this matter. Melody, we on the Airport Commission are a group of volunteers who were asked by the City Council to protect the Airport and to secure its future. We are charged with the responsibility of its financial strength, its compliance with Federal and State guidelines, and its safety and convenience for the general public. Closing a runway, any runway, would conflict with that responsibility. 610 Southgate Avenue Iowa City, IA 52240 319-354-1000 Please review the Master Plan of 1996. Section five, page three addresses the issue of the closure of runway 17-35. Briefly, the section maintains: A: Significant funds are required to maintain it B: A/P Comm required to fund 100% maintainence C: Closure is strictly a local decision (A/P Commission's) D: If decision were to close, it should remain open until improvements to runway 6-24 were completed E: As an alternative to closure, relocation of the thresholds associated with each runway will provide exclusive use by small airplanes..(Small airplanes are those weighing 12~500 pounds or less. This has been done on runway 17 in 1998) This is the Master Plan that was accepted by the City Council and the FAA. We at the Airport Commission are not changing a thing. It appears that some wording of this document has been misunderstood by others within some Departments of the City. Please contact me if any questions arise. Rick Mascari Chairman Iowa City Airport Commission 610 Southgate Avenue Iowa City, IA 52240 319-354-1000 The airport planning process considered opportunities inherent in the existing site. It also considered the numerous constraints. The airport planning process'provided an opportunity to prepare a concept plan that would be consistent with area-wide land use and transportation plans while accommodating to the maximum extent possible aeronautical activity on the existing site. Wind Covere.qe Chapter Four discussed existing wind coverage and concluded that Runways 6/24 and 12/30 provide an adequate level of coverage. RW 6/24 should be designed to accommodate large airplanes and does provide a 95% level of wind coverage at a crosswind component value of 16 knots. RW 12/30 and 6/24, when combined, provided a level of wind coverage in excess of 98% at 13 knots and 95% at 10.5 knots. Runway Pavement Condition An inspection of existing runway pavement conditions was conducted In 1995. Using Micro- paver, it was concluded that the Runway 17/35 would reach the end of ira life between 2005 and 2010. At that point in time, rehabilitation of the runway may be required. The pavements Runway 17135 Closure Consideration should be given by the Iowa City Airport Commission to the closure of RW 17/35. · Adequate wind coverage can be provided by Runways 6~24 and 12/30. Ultimately, the runway will require a significant public investment of funds for continued maintenance and future rehabilitation. Presently, the FAA will participate only in those capital projects for which an aeronautical need has been established. Consequently, the Airpod Commission would be required to fund 100% of the capital cost associated with the rehabilitation of RW 17/35. The cost to mitigate obstructions within the approaches could be avoided with limited resources being committed to obstruction removal on Runways 6/24 and 12/30. associated with Runways 6/24 and 12/30 were considered, in general, to be in better condition overall. Continued maintenance and rehabilitation of Runways 6/24 and 12/30 would be required. Airport property now used to accommodate RW 17/35 would be available for other aeronautical needs and/or non-aeronautical development. The point/in time when the Iowa City Airpod Commismon may close RW 17/35 is a local decision. It is recommended that the runway be maintained until such time that improvements to RW 6/24 have been completed. The assumption here is that RW 6/24 will be dosed while improvements are under construction. An altemative to the closure of RW 17/35 may be the displacement and/or relocation of the thresholds associated with each runway. The thresholds would be located to provide a 20:1 approach slope over obstructions within the approach surface of RW 35 and 17. In the scenario, the runway would be limited to exclusive use by small airplanes only. Rehabilitation of the runway pavement would still be required as would continued maintenance. This alternative is not recommended. 5-3 City of Iowa City MEMORANDUM Date: November 1, 1999 To: Steve Atkins, City Manager From: Joe Fowler, Director Parking & Transit Re: Transit Methane Project Terracon has investigated various methods to treat the gases that will be extracted from the old landfill located under the Transit building. The investigation covered everything from gas recovery for reuse, the City's first preference, to flaring. The following factors are considered when conducting preliminary evaluations of landfills for methane recovery: volume greater than two million tons; depth greater than 35 feet; an area greater than 35 acres; refuse made up primarily of vegetation; and recent site closure. The Transit site does not appear to meet any of these criteria. To support economic recovery the methane concentration must be above 35%. The pilot test at the Transit facility indicated a concentration of 28% at the beginning and 14% eight hours later. Gas recovery was eliminated as an alternative due to low methane concentration. Three types of flares were evaluated: open flare, enclosed flare, and regenerative thermal oxidizer. These were eliminated because of high initial cost and high continual operating cost. Initial cost ranged from $70,000 to $275,000 with annual operating cost of $50,000. Elimination of the recovery and flaring methods means that the gases removed from below the clay cap will be discharged into the air. Landfill methane emissions are not regulated by state or federal agencies. The installation of pollution control equipment to reduce methane emissions is not required. While this option is legal, Iowa City wishes to be a good neighbor. Direct venting of the gas was eliminated as an option because of the potential odor problems it could create in neighboring areas. Eliminating direct venting left two options, biological filtering and carbon treatment. Biological filtering reduces odor by filtering the gas through a series of filters containing compost, wood chips, activated carbon, or a mixture of these ingredients. Carbon treatment reduces odor by filtering the gas through carbon. The initial cost for biological filtering is $60,000; carbon filtering is $16,000. As both systems reduce odor and carbon is less expensive, we will recommend carbon at the chosen treatment method for the Transit project. Please contact me if you wish to discuss this further. indexbc\memos\l -1 JF.doc City of Iowa City MEMORANDUM 11-05-99 IP3 Date: To: From: Re: November 2, 1999 City Council City Manager Assistant Finance Director With Kevin's promotion to the position of Director of Finance, he has chosen Erin Herring, currently our Controller, to be the new Assistant Director of Finance. Erin will retain her responsibilities as Controller and head of our Accounting Division. She will assume additional duties and responsibilities. We are in the process of making a number of internal changes and work reassignments within the department. These will occur over time. It is our intent to maintain a management position vacancy for the time being. We believe that while her new duties will be an extra burden on Erin, we can accomplish a number of efficiencies and savings through our planned departmental restructuring. We will keep you advised. cc: Kevin O'Malley Erin Herting jw/mem/sa-fin.doc November 3, 1999 Honorable Congressman Jim Leach 2186 Rayburn House Office Building Washington, D.C. 20515 Dear Jim: CITY OF I0 WA CITY I want to thank you for your support of Committee Report H.R. 106-379 that provided funding for the Department of Housing and Urban Development (HUD). We especially appreciate your strong support of the Community Development Block Grant (CDBG) and HOME Investment Partnerships programs. As you know, both of these programs are well utilized in Iowa City to provide housing, jobs and services for hundreds of our low-income citizens. As you are aware, there are numerous federal regulations that are directed at local communities. These include the requirements of the Clean Water Act, Safe Drinking Water Act, and soon, storm water management regulations. To meet these regulations municipalities must often take on large capital projects. The millions of dollars in expenses associated with these large capital projects are generally paid through user fees that can have a negative impact on lower income residents and others with fixed incomes. We have not, to date, figured out how we will pay for the impact of the storm water management regulations. In review of Committee Report H.R. 106-379 it came to my attention that numerous line item appropriations provide direct financial assistance to communities across the United States. Funding has been provided for capital projects including the development of industrial parks, the renovation of an opera house in Vermont, storm water management, etc. Many of these projects appear to be similar to ones currently being undertaken or planned in Iowa City (water and sewer treatment, downtown revitalization, streetscape improvements, public art and regional stormwater management). In the future my staff and I would appreciate the opportunity to discuss funding opportunities with you and/or your staff. I believe we have, compared to the other communities, similar needs and interests and would like to share in some of the opportunities. We can prepare a detailed list and justification of projects, so you would have them readily available for consideration. Sincerely, Stephe J. Atkins City Manager cc: City Council Im\ltr\sa l 1-3.doc 410 EAST WASHINGTON STREET · IOWA CITY. IOWA 52240-1826 · (319) 356-5000 · FAX (319) 356-5009 City of Iowa City MEMORANDUM Date: To: From: Re: October 29, 1999 PCRB City Manager Budget Amendment/Trip to Camp Dodge Two budget amendments have crossed my desk requesting $150 in funding for a trip to Camp Dodge/Iowa Law Enforcement Academy by all five members of the PCRB and $300 for a professional membership. Upon my review of these requests several issues are of concern to me, not so much the financial implications, but the open meetings, media coverage, and in general the appearance to the public of your planned trip. As I understand the PCRB and their assistant would travel to Camp Dodge in a City vehicle. A meeting notice would be posted in Iowa City and the PCRB would convene here. Immediately thereafter, the PCRB would recess for your travel to Camp Dodge. At Camp Dodge you would reconvene as the PCRB, participate in sessions, have discussions with academy staff, lunch, and then recess again for departure to Iowa City. Upon your arrival in Iowa City you would adjourn the meeting. My concern is for the process you have chosen. To be completely candid, it simply "does not feel right." To convene a meeting at a "foreign site" is uncomfortable. Our local media need to be afforded an opportunity to provide coverage of your meetings in Camp Dodge and coverage of all the time that the PCRB membership as a body is in session or the appearances of being in session, such as travel time to and from. Even with the complete understanding by the PCRB that no public business or related discussions could take place amongst the members of the PCRB while in your vehicle traveling to and from Camp Dodge, I believe we are left with the appearance that when a full board convenes in a site far from home base these circumstances could lead to an unintentional violation of the open meetings law, or at the very least the appearance of violating the open meetings by any discussion that might occur between destination points. Please note our tradition has been when Council and boards and commissions convene under these circumstances, such as tours of local facilities, spaces are made available and the media is invited to be involved from the time of convening the meeting to the official adjournment. I would encourage the PCRB to either invite representatives from the law enforcement academy to our community to make a presentation and/or limit the number of board members traveling to less than a quorum. I recognize that it might be more expensive to have someone come from Camp Dodge to Iowa City to present information, but at the same time I believe that such matters are best made available to media scrutiny at the very least and open to the public would be the best scenario. I have signed the travel authorization; however, I would encourage you to rethink the method/process of gaining the information you feel necessary from the law enforcement academy. I would be happy to discuss this matter with you as you see fit. The other budget amendment you have requested in the amount of $300 is to provide for membership to a national organization has also been approved. However, I note in your draft minutes you were not completely sure of your level of interest in this organization, yet chose the more expensive membership. Traditionally throughout the City organization I encourage our Budget Amendment/Trip to Camp Dodge October 28, 1999 Page 2 operating departments to purchase the least costly professional membership and when documents and other information in your case, say to the Chair or staff, it is photocopied and distributed to other members. I would request that you reconsider your membership and ask for the less expensive, that is the $150 membership in the National Association for Civilian Oversight of Law Enforcement (NACOLE). jw/mern/sa-pcrb.doc City of Iowa City MEMORANDUM Date: TO: FROM: RE: October 25, 1999 FILE Madan K. Karr, City Clerk PCRB Travel Request to Camp Dodge PCRB would like to attend a Law Enforcement Ethics Class at Camp Dodge on December 8. All five Members would be attending the class, touring the facility, and possibility participating in a class question and answer session. Adm. Asst. Bauer would also be attending but Legal Counsel Pugh would not. The Boards intent is to observe first hand police officer training and curriculum offered at the Academy. For this reason the Board feels strongly that all Members attend (and not just representatives), and that they actually experience and tour the facility. Plans are: Entire Board and 1 staff will travel in a City van. Traditionally the City has provided space to interested public and media wishing to attend the meeting/tour. A van is being utilized to accommodate such requests. An agenda will be posted showing the meeting being convened in Iowa City and recessed for departure from Iowa City, reconvened and estimated arrival time at Camp Dodge, recessed for departure from Camp Dodge, estimated arrival time back to Iowa City, and adjournment. · Board meeting minutes will be provided. · It is understood that no business will be conducted or discussions will take place in the vehicle traveling to or from Des Moines (during the recess). Board Members and staff will be reimbursed for meals according to the City policy allowing for three meals for each day of travel. (Breakfast - $5; Lunch - $7; Dinner Date: To: From: Re: City of Iowa City MEMORANDUM November 3, 1999 Mayor and City Council Marian K. Karr City Clerk Council Work Session, October 18, 1999 - 6:30 P.M. Council: Lehman, Champion, Kubby, Norton, O'Donnell, Thornberry, Vanderhoef Staff: Atkins, Helling, Karr, Dilkes, Fowler, Logsden, Franklin, Schmadeke, Ripley, Davidson Tapes: Reel 99-97, Side 2; 99-100, Both Sides. A complete transcription is available in the City Clerk's Office. REVIEW ZONING ITEMS Planning and Community Development Director Franklin presented the following Planning and Zoning items for discussion: A. ORDINANCE AMENDING TITLE 14, CHAPTER 6, ZONING, TO AMEND THE PROVISIONS RELATING TO HOME OCCUPATIONS. (SECOND CONSIDERATION) B. ORDINANCE AMENDING TITLE 14, CHAPTER 6, ZONING, TO ALLOW PUBLIC UTILITIES IN COMMERCIAL AND INDUSTRIAL ZONES. ('SECOND CONSIDERATION) RESOLUTION APPROVING THE PRELIMINARY PLAT OF WILD PRAIRIE ESTATES - PART 3, A 49.21-ACRE, 30-LOT RESIDENTIAL SUBDIVISION WITH ONE OUTLOT LOCATED AT THE NORTH END OF GOLDENROD DRIVE AND WILD PRAIRIE DRIVE. (SUB99-0021 } PCD Director stated there was adequate sewer capacity there now but noted it was important to keep the west side truck sewer project on track (programmed for 2001). PW Director Schmadeke stated this project is part of the property where there is a pre-existing agreement for tap-on fees. REVIEW AGENDA ITEMS 1. (Agenda #6 - PUBLIC HEARING ...AND RESOLUTION... IOWA CITY WATER FACILITY IMPROVEMENTS DIVISION 1, WATER TREATMENT PLANT .... DIVISION 2: WELL HOUSES) Kubby stated concerns regarding holding the public hearing and voting the same evening. In response to Vanderhoef, Council agreed to schedule a work session discussion on liquor license issues with respect to renewals, suspensions, and renovations. City Atty. Dilkes noted an April memo from Asst. City Atty. Matthews regarding options. Council Work Session November 3, 1999 Page 2 WATER FACILITIES (Agenda #6) Water Division Supt. Moreno and Public Works Director Schmadeke reviewed the agenda items, ongoing projects, and financing issues. Council requested a summary of the information be presented prior to the public hearing. RIDGEWOOD TRAFFIC CALMING (IP1 of 10/15 info packet) JCCOG Traffic Engineering Planner Ripley reviewed the staff proposal to install temporary speed humps for a period of one year. Council directed staff to proceed with the installation as outlined. STAFF ACTION: Design and install. Information sent to neighbors, (Ripley) Council Member Kubby left room. ARTS IOWA CITY PROPOSAL City Manager Atkins distributed a summary sheet prepared by Arts Iowa City and a list of issues concerning the request for funding. Nancy Purington, Arts Iowa City President, present for discussion. After discussion the Council directed the City Manager to write a letter to Arts Iowa City authorizing $15,000 in City funds to assist in operating costs, requesting copies of necessary lease agreements for review, and asking Arts Iowa City to report back on other financial support options within three months. STAFF ACTION: Letter sent on October 21, and included in Council's October 22 information packet. (Arkins) Council Member Kubby returned. NEAR SOUTHSIDE TRANSPORTATION CENTER JCCOG Transportation Planner Davidson and Parking & Transit Director Fowler reviewed the project. PCD Director Franklin present for discussion. Council directed staff to proceed. STAFF ACTION: Proceed with property acquisition and design of the facility. (Davidson) APPOINTMENT Public Art Advisory Committee (1) - Sandra Hudson COUNCIL TIME 1. O'Donnell suggested the formulation of a cemetery commission. Majority of Council agreed to the cemetery remaining under the Parks & Recreation Commission. 2. Thornberry reported on Council attendance at the Run for the Schools/Iowa City Road Races. Council Work Session November 3, 1999 Page 3 (IP5 of OCTOBER 15 INFORMATION PACKET- COUNCIL/AIRPORT SUBCOMMITTEE MEETING OF SEPTEMBER 30) Norton noted the memo from the City Manager summarizing the subcommittee discussion on the closing of runway 17/35, and urged Council to review the minutes keeping in mind the location of the road and trail. Thornberry stated that 35 is an instrument approach runway for Iowa City. In response to Norton, the City Manager reported that the contractor was working on the splashing problem with the new fountain and hoped to make an adjustment yet this fall. O'Donnell reported positive responses on the fountain design. 5. Noted the success of the skateboard park at Mercer, and the upcoming public meeting of the Parks & Recreation Commission on October 27. In response to Norton, City Manager Atkins stated a grand opening of the new Parks building at Napoleon Park is planned for November 10 or 11. More information will be forthcoming. 7. In response to Kubby, City Arty. Dilkes stated she would have a report on camping/sleeping in cars for the November 8 work session. 8. In response to Kubby, Asst. City Mgr. Helling stated AFSCME had not responded to a letter on domestic partnership issues. 9. Kubby raised concerns about not being able to access the Lepic Kroeger website in marketing Tower Place. 10. (AGENDA #3e(2) - ROBERT BURNS .... PROPOSED LOT 53 WALDEN HILLS URBAN REVITALIZATION PLAN) Kubby acknowledged the staff 6 month review of Housing projects, and questioned the status of the Burns request. The City Manager stated there was nothing received since his memo included in Council packet. 11. Mayor Lehman reviewed a request from JC Auditor/Commissioner of Elections Slockett for one precinct to participate in on-line voting, noting individuals would vote in the traditional manner and then be asked to participate in on-line voting. Majority of Council agreed to the request. 12.(AGENDA #10 - RESOLUTION APPROVING THE DESIGN .... WHITEWAY 2000 PROJECT ... 210/212 S. CLINTON STREET) Thornberry stated he thought the design was awesome. 13. In response to Vanderhoef, the City Manager reported that he hoped to begin the program yet this fall with one truck and sorting at City Carton. Adjourned: 8:50 P.M. clerk\mi ns\ws 10-18.doc City of Iowa City MEMORANDUM DATE: November 1, 1999 TO: Iowa City Census 2000 Committee FROM: Madan K. Karr, City Clerk Committee Meeting of 10/18/99, 8:30 a.m., Lobby Conference Room Committee Members Present: Dale Bentz, Don Canfield, Maeve Clark, Bob Elliott, Jane Hoshi, Paul Maske, Dottie Ray Committee Members Absent: Mary Mclnroy, Ann Rhodes Staff: Madan K. Karr, Julie Voparil Others: Chris Nolte, DM Census Office Lanny VanDaele, Coralville City Clerk Karr reported that an invitation was just received for the Cedar Rapids local Census office Open House from 10-12 p.m. today. Bob Elliott (Schools) Has not been able to met with Regina Adm. Ray Pechous yet. Meeting with Coralville Census Rep./IC School Adm. Jim Behle to coordinate. Met with Neighborhood Centers and heads of district PTO's. Stated need for more informational packets for schools. Chris Nolte will follow up on packets, Madan has some extras. Bob will check with Kirkwood College on getting the word out. Paul Maske (Churches) Letter to churches should go out latter part of November or first part of December. Will follow up with the Ecumenical Consultation and the possibility of Census advertising on the Press Citizen church page. Dale Bentz article re. snowbirds can also go in church newsletters. Chris Nolte stated that later this fall more information will come from the Census Bureau in Kansas City regarding specific information for religious bodies. Don Canfield (Services Agencies) Reported letter to service organizations was mailed out. Marjan stated that from that mailing 5 responses have replied so far requesting a speaker. A post card reminder to organizations will go out after the first of the year. Marian asked if videos could be used as an educational tool for the Speakers Bureau. It was decided that staff will look into utilizing videos. Jane Hoshi (University) Cultural Diversity Day will be on Sunday, February 20th at the University Recreation Center. Chris Nolte is working on the language lists requested. Jane will find out what other materials can be used for the Cultural Diversity Day. She also requested Census Committee Meeting of 9/13 November 1, 1999 Page 2 timelines of special Census dates for upcoming newsletters. Will look into using e- mail system for Census advertising on campus. Noted April 1st - May 6th the university will report initial count of students in dorms. Dale Bentz (Elderly Services) Wrote an article for Senior Center newsletter targeting "Snowbirds." Marian stated very minor revisions were made to the article. She will e-mail Dale a copy of revised article. It should appear in the November Senior Citizen Post. Press Citizen and Gazette should also get copies for their editorial pages. Dottie Ray (Media) Madan will highlight the Census on Dottie's radio show on October 291h. Dottie reported she has not been able to successfully contact the Cable office (TCI). Madan will follow up on this. Maeve Clark (Library) Maeve Clark, Library, stated necessity to reserve Library rooms in advance. Will follow up on meeting rooms available for Question and Answer Centers (QAC). Miscellaneous: Chris Nolte announced that assistance programs for training volunteers will be held February 28 th and will check on Iowa City location. Question and Answer Centers (QAC) will be open March 8 - April 14th. Confidentiality law and credibility issues were brought up regarding phone calls from Census workers that are currently being made to organizations, and the importance of reassuring organizations of the law. United Way and service agencies need to get the word out about Census. Marian has been working with Linda Severson, Human Resources Coordinator on this. Further advertising outlets include: City web page, police department web page, posters on city buses and in city parking ramps. Plus posters where lottery tickets are sold. Minutes of Census meetings will now be e-mailed to committee members. Chris Nolte announced the printing advertising the Census on Hy-Vee bags will appear the first of January. The next Iowa City Census 2000 Committee meeting will be Monday, November 8, at 8:30 a.m. in the CITY MANAGER'S CONFERENCE ROOM of the Civic Center, 410 East Washington Street. CC: Ben Arzu, KC Regional Office of the Census Chris Nolte, DM Census Office City Council Interested JC Entities Date: 2-Nov-99 Treasury Division Memorandum To: From: Subj: City Manager and City Council Dianna Furman Utility Discount Program Statistics by Month - Fiscal Years' 99 and ' 00 Month Water Sewer Refuse Total Accounts Recyling Water Sewer on Discount Water Discounts Discounts Program Discount Sewer Refuse Tax Discount Discount Discount FY99 Jul 109 59 168 431.88 21.61 433.10 478.88 Aug 115 59 174 612.42 30.70 614.16 728.16 Sept 120 62 182 631.89 31,67 633.68 780.64 Oct 117 57 174 654.90 32.80 656.76 806.88 Nov 119 62 181 633,66 31.72 635.45 780.64 Dec 117 65 182 649.59 32.52 651.43 783.93 Jan 124 66 190 651.36 32.74 653.20 780.64 Feb 134 67 201 700.92 35.12 702.90 852.80 Mar 138 73 211 725.70 36.44 727.75 879.04 Apr 141 73 214 762.87 38.36 765.03 921.69 May 144 76 220 768.18 38.60 770.35 938.08 Jun 144 76 220 796.50 39.90 798.77 970.90 Totals 1522 795 2317 $8,019.87 $402.18 $8,042.58 $9,702.28 FY 00 Jul 120 63 183' Aug 124 66 190 Sept 130 75 205 Oct 134 75 209 Nov 0 Dec 0 Jan 0 Feb 0 Mar 0 Apr 0 May 0 Jun 0 614.19 30.81 615.93 744.57 754.99 37.95 725.30 738.00 600.33 30.29 576.72 498.15 846.57 42.60 809.36 817.94 Totals 508 279 787 $2,816.08 $141.65 $2,727.31 $2,798.66 * Renewal for verification of eligibility status were sent April, 1999 and due back in Treasury June 30, 1999. Customers who did not respond were removed from the discount program in July. cc: Kevin O'Malley Recycling Discount Total Discounts 153.30 1,518.77 233.10 2,218.54 249.90 2,327.78 258.30 2,409.64 249.90 2,331.37 250.95 2,368.42 249.90 2,367.84 273.00 2,564.74 281.40 2,650.33 295.05 2,783.00 300.30 2,815.51 310.80 2,916.87 $3,105.90 $29,272.81 238.35 2243.85 252.00 2508.24 170.10 1875.59 279.30 2795.77 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $939.75 $9,423.45 UTILDIS.XLSI 1/2/993:50 PM ARTS CENTER AND GALLERY · 129 East Washington Street · Iowa City, Iowa ° 52240-3925 ° 319.337.7447 E-Maih artsic@ blue.weeg.uiowaoedu ° Web Site: www. artsiowacity. org October 27, 1999 Dick Duncan Coldwell Banker Real Estate Professionals 44 Sturgis Corner Drive Iowa City, Iowa, 52246 Dear Mr. Duncan; 1. Arts Iowa City intends to extend the previous Short-Term Lease Agreement Request (August 27 - October 31, 1999) for occupancy of space at 207 East Washington Street, through January 1, 2000. All terms remain the same, including the 15-day lease option declaring that Arts Iowa City will vacate the location in the event that there is a Declaration of Intent to Lease by another suitable renter. 2. It is the intention of Arts Iowa City to design a business plan and Declaration of Intent to Lease this space. The City of Iowa City has given Arts Iowa City, a non-profit local arts agency, $15,000.00 seed money to be used as an incentive to local and regional investors and as matching funds in grant applications. Arts Iowa City intends to apply these funds toward raising money for rent and operating expenses of 207 E. Washington Street. Sincerely, Nancy L. Purington, President Arts Iowa City Board of Directors City Staff, Iowa City's Y2K Community Conversations meeting was held October 14. The taped program is running on Channel 4, which televises to Iowa City and Coralville residents. Tapes are also available at the Civic Center and the Iowa City Public Library for checkout. Nineteen different panel members discussed their plans for Y2K. There were 75 people besides my staff who attended the meeting. I passed a survey out just before the end of the program and 43 were returned at the end of the evening. The results are portrayed below. You'll have to draw your own conclusions about the readiness of this group. Are you ready? Carol Sweeting Y2K Community Conversations Coordinator Did meeting answer questions and concerns? Have you made 27 16 special plans in your home? Have you made 18 8 special plans in your business? Do You have a 3 39 generator? Do you have an 28 '14 alternative heat source? Do you Have Extra 40 2 Food on hand? Will you have water 40 1 stored? Would you be able to 37 4 assist a neighbor or relative if necessary? Y2K Community Conversations Meeting Survey Results yes no 40 2 11/81/~ 88:~S:21 319-354-4213 -> +3193S65809 IO~A CIT~ CLERg Johnson Count- ]/IOWAre> Jonathan Jordahl, Chair Charles D. Duffy Michael E. Lehman Sally Stutsman Carol Thompson BOARD OF SUPERVISORS Agenda Boardroom - 2nd Floor Johnson County Administration Building 913 South Dubuquc Street Iowa City, Iowa 52240 November 2, 1999 INFORMAL MEETING Call to order 9:00 a.m. 2. Review of the formal minutes of October 28th Business from the County Engineer a) Discussion/action needed re: right-of-way acquisition process for proposed new construction projects and requirements to accommodate new legislation (Jim Graham, Graham Land Acquisition Associates, will attend). b) Other 4. Business from the County Attorney a) Executive Session re: collective bargaining strategy for the Administration and Sheriff's Office Collective Bargaining Agreements. discussion b) Presentation of Johnson County's position for Collective Bargaining Agreement with PPME for the Administration Unit. discussion/action needed 913 SOUTH DUBUQUE STREET, SUITE 201 IOWA CITY, IOWA 52240-4207 TEL: (319) 356-6000 FAX: (319) 354-4213 11/01/q9 ~B;45:SB R19-354-4213 -> +31qR56580q I~g~ CITY CLERK Page 882 Agenda 11-2-99 Page 2 (continuation of business from the County Attorney) c) Presentation of Johnson County's position for Collective Bargaining Agreement with PP1VIE for the Johnson County Sheriff's Office. discussion/action needed d) Other 5. Business from the Board of Supervisors a) Discussion/action needed re: Voluntary Annexations from the City of Tiffin for property owned by Ralph and Frankie Stoffer and Grace- Baculis Farm Partnership. (This is the same annexation that was on the agenda before, with a change in legal descriptions.) b) Discussion/action needed re: letter from Randall Handley, Senior Manager from DMG-Maximus, Inc. regarding contract between DMG- Maximus, Inc. and Johnson County for professional services. (Cost Allocation Plan) c) Update/review re: proposed county-wide trail plan. discussion/action needed d) Minutes received 1. East Central Iowa Employment and Training Consortium for September 30, 1999 2. Space Needs Committee for October 1, 1999 3. Johnson County Decat Project Executive Committee for October 21, 1999 e) Reports f) Other Work Session re: monthly report/update on Strategic Planning. discussion/action needed 7. Discussion from the public 8. Recess 11/89/99 09:00:5fi 319-354-4E13 -> +31935fi5089 IOWA CITY CLERR Page 881 Johnson CounT ~IOWA n,> '1 Jonathan Jordahl, Chair Charles D. Duffy Michael E. Lehman Sally Stutsman Carol Thompson BOARD OF SUPERVISORS Agenda Boardroom - 2nd Floor Johnson County Administration Building 913 South Dubuque Street Iowa City, Iowa 52240 November 4, 1999 1. Call to order 5:30 p.m. FORMAL MEETING 2. Action re: claims 3. Action re: formal minutes of October 28th 4. Action re: payroll authorizations 5. Business from Lora Shramek, Human Resources Administrator a) Discussion/action re: b) Discussion/action re: coverage. c) Other Business from the County Auditor permits reports a) Action re: b) Action re: c) Other Business from the County Attorney a) Other Flexible Benefits Plan renewal for FY2000. open enrollment for Health and Dental Care 913 SOUTH DUBUQUE STREET, SUITE 201 IOWA CITY, IOWA 52240-4207 TEL: (319) 356-6000 FAX: (319) 354-4213 -> Agenda 11-4-99 Business from the Board of Supervisors a) Motion authorizing the Chair to sign a contract between Maximus, Inc. and Johnson County for professional Johnson County' s Cost Allocation Plan. Page DMG- SelTiCeS ~or b) Discussion/action re: proposed county-wide trail plan for Johnson County. c) Discussion/action re: appointing Betty Kelly to the Johnson County Task Force to the Heritage Area Agency on Aging for an unexpired term ending June 30, 2000. d) Discussion/action re: Space Needs Analysis for Johnson County Jail from Criminal Justice consultant Bill Garnos. e) Other 9. 6:00 p.m. - Public Hearing on Zoning and Platting applications: a) First and Second consideration of the following Zoning applications: Application Z9940 of Gary and CattuTn Kee, Tiffin, Iowa, requesting rezonmg of 4.63 acres from A1 Rural and RS Suburban Residential to RS-3 Suburban Residential of certain property described as being Lot 1 of Forest Ridge Subdivision located in the SE ¼ of the NW ¼ of Section 34; Township 80 North; Range 7 West of the 5th P.M. in Johnson County, Iowa (This property is located on the north side of Ridge Drive NW (a private road) approximately ¼ of a mile west of its intersection with Jasper Avenue NW in Clear Creek Twp. ). , Application Z9941 of George J. and Deborah N. Hebl, Solon, Iowa, signed by Tom Anthony of Landmark Surveying and Engineering, requesting rezoning of 0,321 acres from A1 Rural to RS Suburban Residential of certain property described as being in the NW ¼ of the NW ¼ of Section 23; Township 81 North; Range 5 West of the 5th P.M. in Johnson County, Iowa (This property is located on the north side of 180th Street NE, approximately ¼ of a mile west of its intersection with White Oak Avenue NE in Cedar Agenda 11-4-99 Page 3 Application Z9942 of Richard and Susan Rugger, Oxford, Iowa, requesting rezoning of 3.03 acres from A1 Rural and RS Suburban Residential to RS-3 Suburban Residential of certain property described as being in the SW ¼ of the SW ¼ of Section 15; Township 80 North; Range 8 West of the 5th P.M. in Johnson County, Iowa (This property is located on the south side of Highway #6 NW, appro~mately ½ of a mile west of its intersection with Lower Old Highway #6 NW in Oxford Twp.). Application Z9943 of Marilyn Zvacek, Cedar Rapids, Iowa, requesting rezoning of 1.99 acres from A1 Rural to RS Suburban Residential of certain property described as being in the SE ~A of the SW ¼ of Section 12; Township 81 Noah; Range 7 West of the 5th P.M. in Johnson County, Iowa (This property is located on the west side of Hickory Hollow Road NE, approximately 3A of a mile south of its intersection with 120th Street NE in Jefferson Twp.). Application Z9944 of Wilma Knepp, Iowa City, Iowa, signed by Doug Frederick of Hart Frederick Consultants, requesting rezoning of 1.0 acres from A1 Rural to RS Suburban Residential of certain property described as being in the NE ¼ of the NW ¼ of Section 4; Township 78 North; Range 7 West of the 5* P.M. in Johnson County, Iowa (This property is located on the west side of Gingerich Road SW, approximately ~ mile north of its intersection with 470th Street SW in Sharon Twp.). b) Discussion/action re: the following Platting applications: Application S9926 of Eldon and Joanne Moss, signed by Joanne Moss, requesting preliminary and final plat approval of Scott Prairie Subdivision, a subdivision described as being located in the SE xA of Section 33; Township 79 North; Range 5 West of the 5th P.M. in Johnson County, Iowa (This is a l-lot, 6.90 acre, farmstead split, located on the south side of Highway #6 SE, approximately ~ mile east of its intersection with Utah Avenue SE in Lincoln Twp.). ~ ~ ~.9 11/83/99 09:B2:44 319-354-4213 -> +3193565BB9 IOY~ CITY ELERR Page 884 Agenda 11-4-99 Page 4 2. Application S9945A of Raymond Miller, signed by Glen Meisner of MMS Consultants Inc., requesting preliminary plat approval of Miller's Pond (A Resubdivision of Lot A and Lot 1 of a Resubdivision of Lot B of Mahoney Acres), a subdivision described as being located in the SW ¼ of Section 15; Township 80 North; Range 8 West of the 5th P.M. in Johnson County, Iowa (This is a 5-1ot, 14.04 acre, residential subdivision, located on the south side of Highway #6 NW, appro~mately 7/8 of a mile west of its intersection with Eagle Avenue NW in Oxford Twp.). Application S9946A of Raymond Miller, signed by Glen Meisner of MMS Consultants Inc., requesting final plat approval of Miller' s Pond (A Resubdivision of Lot A and Lot 1 of a Resubdivision of Lot B of Mahoney Acres), a subdivision described as being located in the SW ¼ of Section 15; Township 80 North; Range 8 West of the 5th P.M. in Johnson County, Iowa (This is a 5-1ot, 14.04 acre, residential subdivision, located on the south side of Highway #6 NW, approximately 7/8 of a mile west of its intersection with Eagle Avenue NW in Oxford Twp. ). Application S9948 of Leighton Becker, signed by Tom Anthony of Landmark Surveying and Engineering, requesting preliminary and final plat approval of Becker's Addition, a subdivision described as being located in the SE ~/fi of the NW ~/fi and the NE ~/i of the SW ¼ of Section 23; Township 81 North; Range 5 West of the 5th P.M. in Johnson County, Iowa (This is a l-lot, 1.571 acre, residential subdivision, located on the north side of 180th Street NE, approximately ¼ of a mile west of its intersection with White Oak Avenue NE in Cedar Twp.). Application S9950 of Richard and Julia Varn, signed by Tom Anthony of Landmark Surveying and Engineering, requesting preliminary and final plat approval of Varn's Forest Addition, a subdivision described as being located in the West ½ of the NE ¼ of Section 23; Township 81 North; Range 7 West of the 5th P.M. in Johnson County, Iowa (This is a l-lot, 3.00 acre, residential subdivision, located on the west side of Sandy Beach Road NE, approximately ~ mile south of its intersection with Roberts Ferry Road NE in Jefferson Twp. ). Agenda 11-4-99 Page 5 , Application S9952 of Freedom Security Bank, signed by Doug Frederick of Hart-Frederick Consultants, requesting preliminary and final plat approval of Freedom Subdivision, a subdivision described as being located in the NW ~A of Section 34; Township 79 North; Range 7 West of the 5th P.M. in Johnson County, Iowa (This is a 1-lot, 2.02 acre, farmstead split, located on the west side of Highway # 1 SW, approximately ½ mile south of its intersection with Kansas Avenue SW in Union Twp.). Application S9953 of Jerry D. Schrock, signed by Doug Frederick of Hart-Frederick Consultants, requesting preliminary and final plat approval of Jerry D Schrock Subdivision, a subdivision described as being located in the SW ¼ of Section 9; Township 78 North; Range 7 West of the 5th P.M. in Johnson County, Iowa (This is a 1 -lot, 8.11 acre, farmstead split, located on the north side of 500th Street SW, approximately ~ mile west of its intersection ~vith Sharon Center Road SW in Sharon Twp.). 10. Adjourn to informal meeting a) Reports and inquiries from the County Attorney b) Work Session re: Space Needs Analysis for Johnson County Jail from Criminal Justice consultant Bill Gamos. discussion/action needed c) Inquiries and reports from the public d) Reports and inquiries from the members of the Board of Supervisors e) Other f) Announcements 11. Adjournment City of Iowa City MEMORANDUM Date: To: From: Re: November 4, 1999 City Council ~2 Eleanor M. Dilkes, City Attorney ~ Sarah E. Holecek, First Assistant City Attorney Regulation of living in a legally parked vehicle ISSUE: May the City prohibit habitation in a private vehicle legally parked on a public street. CONCLUSION: With reservations as discussed below, it is our opinion that upon a determination that the practice of lodging in or inhabiting a vehicle legally parked on a public street or public place constitutes a hazard to the public health, safety and welfare, with an articulation of what those hazards are, the City may prohibit habitation in a private vehicle legally parked on a public street or public place, provided such ordinance establishes sufficient minimal standards to guide law enforcement in determining what conduct is prohibited and requires objective evidence of the defendant's intent to inhabit the vehicle. DISCUSSION: As directed, this office has researched the issue of the City's ability to regulate living in vehicles legally parked on public streets. In passing an ordinance to regulate activities that occur in a private automobile legally parked on a public street, the Council must clearly articulate a governmental interest for the ordinance to be valid exercise of the Councirs police power. In other words, the Council must make findings regarding the public problem or issue it is attempting to address through the passage of the ordinance in order for the ordinance to be a legitimate use of the power to protect the health, safety and welfare of citizens. Next, although some courts have determined that only a rational basis need be articulated to support an ordinance prohibiting vehicle habitation, such a regulation potentially interferes with personal liberties and constitutionally protected rights such as the right "to be let alone" (See, Griswold v. Connecticut, 381 U.S. 479,494 (1965)), and therefore, the regulation should be based on a significant societal interest and narrowly tailored to address the articulated problem so as to not unduly burden those liberties and rights. This means that the ordinance must be based on a valid public concern and drafted such that it addresses the identified governmental interest and does not cast a prohibition so wide as to criminalize innocent conduct. See, City of Chicago v. Morales, U.S. Supreme Court No. 97-1121 (June 10, 1999)(holding Chicago's Gang Congregation Ordinance unconstitutionally vague). First, as there is no Iowa State Supreme Court cases or Federal Eighth Circuit cases addressing the specific issue of living in a legally parked private vehicle, we must look to the decisions of other jurisdictions for guidance. In 1984, in the case of City of Pompano Beach v. Capalbo, the Florida Fourth District Court of Appeals found a municipal ordinance prohibiting "sleeping or lodging" in a vehicle on public property unconstitutional as overly broad and vague. City of Pompano Beach v. Capalbo, 455 So.2d 468 (1984). However, in discussing the ordinance, the court opined that the subject ordinance would probably survive such a challenge if it only prohibited "lodging" in a motor vehicle, as such a prohibition would not encompass innocent, casual sleeping and would be narrowly tailored enough to fit the legitimate governmental interest of prohibiting the establishment of living quarters in "structures" that do not contain basic living amenities or sanitation facilities. Further, the court opined that to support a charge under such an ordinance, there must be some evidence indicating an intent to reside in the vehicle. In 1987, the U.S. Eleventh Circuit Court of Appeals addressed a similar ordinance passed by the City of Clearwater, Florida, stating that if the prohibition against "sleeping" was stricken, such that only lodging in a vehicle was prohibited, the ordinance would survive a facial void for vagueness challenge. Hershey v. City of Clearwater, 834 F.2d 937 (1 lth Cir. 1987). In 1990, the California First District Court of Appeal upheld a San Francisco municipal ordinance prohibiting the human habitation of any vehicle, including R.V.'s, on public property between the hours of 10:00 p.m. and 6:00 a.m., stating that the ordinance did not violate Equal Protection guarantees by discriminating between poor and nonpoor. Vehicular Residents Association v. A~nos, 272 CaI.Rptr. 216 (1990). Two other courts have also addressed the constitutionality of such ordinances on the limited bases of Equal Protection, void for vagueness and overbreadth, and each has upheld such ordinances against these challenges. See, Whiting v. Town of Westerly, 942 F.2d 18 (1st Cir. 1991); State v. Sturch, 921 P.2d 1170 (Hawaii Inter. App. 1996)(applying a "rational basis" standard, i.e. not rigorous scrutiny of the legislative purposes, and determining the government had a legitimate interest in protecting members of the public who use the public property involved against the dangers caused by lack of adequate sanitation facilities and a legitimate interest in regulating the density of use of public property to maintain the nature and designated purpose of that property for the benefit of the public generally). It is interesting to note that all of the challenged ordinances have been passed by "beach communities" frequented by visitors and tourists. See, e.g., Hershey, 834 F.2d at 940 (noting that Clearwater's apparent purpose in passing the ordinance was to prevent use of motor vehicles lacking basic amenities or sanitary facilities as living quarters within that beach community frequented by visitors and tourists). Lastly, it is important to reiterate that none of the above decisions would be controlling within our jurisdiction. While it appears that the above cases indicate that a municipality may have a legitimate interest in regulating the use of vehicles as dwellings, a large body of recent caselaw involving homeless issues indicates that such a regulation may be subject to challenge based on a number of constitutional and civil rights claims. For example, the U.S. District Court for the South District of Florida found that Miami's practice of arresting homeless persons for performing such activities as sleeping, standing and congregating in public areas was to be enjoined for the following reasons: First, the practice of arresting homeless persons for harmless, involuntary conduct which they must perform in public is cruel and unusual punishment in violation of the Eighth Amendment; Second, such arrests violate individual's due process rights because they reach innocent and inoffensive conduct; Third, the City's practice of arresting homeless individuals for performing essential, life-sustaining acts in public when they have absolutely no place to go effectively infringes on their fundamental right to travel in violation of the Equal Protection Clause. Pottinqer v. City of Miami, 810 F. Supp. 1551 (S.D. Fla. 1992), remanded by 40 F.3d 1155 (1 1th Cir. 1994); No. 88-2406-Civ.-CCA (S.D. Fla. 1995)(ruling on remand upholding above findings); 76 F.3d 1154 (1 lth Cir. 1996)(order to settle appeal). It is important to note, however, that many of the above findings were based on record evidence showing that the number of shelter beds and other resources was extremely inadequate relative to the need such that homeless persons "truly had no place to go", and thus the city's actions punished persons for their status. Other jurisdictions addressing similar actions in other communities have disagreed on the conclusions in Pottinger, thus making this area of the law unclear. (See, Johnson v. City of Dallas, 860 F.Supp. 344 (N.D. Tex. 1994)(enjoining enforcement of Dallas' anti-sleeping ordinance); Joyce v. City of San Francisco, 846 F.Supp. 843 (N.D. Cal. 1994)(denying homeless plaintiffs' requested injunction against enforcement of eighteen ordinances regulating presence in parks at night, camping in parks, lodging in any public place, and obstructing sidewalks)(now on appeal to Ninth Circuit. Joyce, No. 95-16940, Docket No. CV- 93-04149-D J J). Steve Atkins, City Manager Marian Karr, City Clerk Dale Helling, Assistant City Manager Karin Franklin, Director of Planning and Community Development Marcia Klingaman, Neighborhood Services Coordinator City of Iowa City Transit Facility Off-Gas Treatment Evaluation INTRODUCTION The City's engineering consultant, Terracon, evaluated a number of alternatives for treatment of vapors to be extracted from beneath the City's Transit Facility. The objectives for this phase of tile project are to manage the extracted vapors in compliance with regulatory guidelines, evaluate beneficial reuse of the vapors, and address potential concerns about odor emissions. REGULATORY EVALUATION Compliance with regulatory requirements will include application for a State construction permit for the system. Calculated annual landfill gas (LFG) emissions, even under worst-case scenarios, would not trigger other regulatory requirements such as Title V permit requiremen. ts or Prevention of Significant Deterioration (PSD). There are currently no State or Federal LFG emission limits on facilities such as this, so the installation of pollution control equipment to reduce LFG emissions is not required. Termcon also reviewed the New Source Performance Standards (NSPS) that apply to municipal solid waste landfills that commenced construction, reconstruction, or modification on or after May 30, 1991. As such, these are not applicable regulatory requirements, because the facility ceased operation long before this time. EVALUATION OF BENEFICIAL REUSE Although the City would like to consider any alternative for beneficial reuse of the LFG underlying the facility, it appears that energy recovery or other beneficial reuses will not be feasible on an economic basis. Generally, the following factors are considered when conducting preliminary evaluations of landfills for energy recovery: · In-place refuse - volume greater than two million tons. · Depth of refuse - greater than 35 feet. · Landfill area - greater than 35 acres. · Refuse types likely to generate large volumes of LFG, mainly methane vegetation. primarily · Short time elapsed after closure of the landfill. The former municipal fill area located does not meet these criteria. In addition, on-site pilot testing conducted by Terracon indicated the methane concentration in the extracted air stream was insufficient to support economic energy recovery. An essential criterion for economical development of LFG as an alternative energy use is a sustained methane concentration above 35%. Pilot test results over an 8-hour period indicated methane concentrations of 28% at the start of the test, with diminishing concentrations throughout the test period. Methane levels at the completion of the test were on the order of 14%, and can be expected to continue to decline with long-term operation of the system. This continued reduction would make energy recovery uneconomical. LFG ODOR CONCERNS One of the primary project objectives is addressing potential odor concerns. The system will extract vapors from under the existing Transit Facility to reduce the potential for infiltration and consequent safety and health concerns. The vapors will contain methane and a variety of chemical compounds. The chemical compounds present in the vapors are a function of materials originally placed in the landfill. Odors can be addressed through many different technologies, including carbon, thermal technologies, and biological reactors. TREATMENT Terracon evaluated a number of alternative technologies to achieve the project objecti.v_es. Following is a summary table of the treatment technologies: i Method Availability Odor LFG Esthetic Capital Operating : Reduction Reduction Concerns Cost Cost 'Direct Widely None - None - Visible Incremental Discharge Available Dispersion Dispersion Stack $6,000 Additional Electrical Cost VOCs, but Minimal Carbon Regionally Yes limited for Visible $16,000 Treatment Available Methane Stack Minimal Biological Not Widely Yes None Visible $60,000 Filtering Available Stack Visible Open Flare Regionally Yes Yes Stack, $70,000 High Available Flame Visible at Night Enclosed Regionally Yes Yes Visible $170,000 High Flare Available Stack Thermal Regionally Yes Yes Visible $275,000 High Oxidation Available Stack Based on the regulatory evaluation and the project objectives, we recommend the City select carbon treatment as the preferred technology. The use of carbon will address odor concerns and treat a significant percentage of the LFG constituents but has little or no effect on methane concentrations. However, discharges of methane are unregulated. The system would direct extracted LFG through specially blended types of activated carbon and other media, then discharge it to the atmosphere through a 25-foot high exhaust stack. The exhaust stack would be equipped with a fresh-air induction apparatus to additionally reduce the concentration of LFG in the discharge and to increase exit velocity for improved air dispersion. Technical Summary The confined animal feeding operations industry has used carbon to treat odors in the past, and it is a proven technology for this purpose. Although this technology is likely to reduce odors in the discharged effluent, we recommend collection and analysis of air samples to confirm the applicability of carbon treatment. The technology is widely available, helping to ensure cost-competitiveness. Higher molecular weight compounds (more likely to cause odor) will likely be captured by the activated carbon, potentially minimizing odor emissions concerns. The carbon does not readily capture lower molecular weight compounds, including methane. A sufficiently sized unit to treat odor concerns would not significantly lower the methane emissions to the atmosphere. Maintenance of the system would include periodic off-gas testing to evaluate the requirements for carbon unit regeneration. An outside vendor would be responsible for carbon regeneration, and the cost to regenerate a dual carbon unit system should be about $7,000. The number of regenerations required during a given period is solely dependent on the character and nature of the vapor being treated. We anticipate concentrations will decline over time. As such, regeneration cycles should also be reduced. An annual carbon regeneration contract could be included with construction costs, thereby deferring expenditures out of the City's operating budget. 3 11/85/99 13|59:46 319-354-4213 -> +3193565809 IOWfi CITY CLBRR Pa~c 881 Johnson CounDd ]/IOWAI~ BOARD OF SUPERVISORS Jonathan Jordahl, Chair Charles P. Duffy Michael E. Lehman Sally Stutsman Carol Thompson Agenda Boardroom - 2"a Floor Johnson County Administration Building 913 South Dubuque Street Iowa City, Iowa 52240 November 9, 1999 INFORMAL MEETING Call to order 1:30 p.m. 2. Work Session with Elected Officials 1. Review minutes of the September 14, 1999, meeting 2. FY 2001 budget process 3. Space Needs Committee progress/issues 4. Reports/inquiries from elected officials 5. Other 6. Set next meeting date and time 3. Adjournment 913 SOUTH DUBUQUE STREET, SUITE 201 IOWA CITY, IOWA 52240-4207 TEL: (319) 356-6000 FAX: (319) 354-4213 11/05/99 15|19:1B ]19-354-421] -> +31935fiB~09 I~g~ EIfY ELERR Page Jelmson County, IOWA .~ Jonathan Jordahl, Chair Charles D. DutTy Michael E. Lehman Sally Smtsman Carol Thompson BOARD OF SUPERVISORS Agenda Board Room - 2nd Floor Johnson County Administration Building 913 South Dubuque Street Iowa City, Iowa 52240 November 9, 1999 FORMAL MEETING Call to order 9:00 a.m. Canvass of votes for City Elections. Adjournment INFORMAL MEETING TO FOLLOW 913 SOUTH DUBUQUE STREET, SUITE 201 , IOWA CITY, IOWA 52240-4207 , PHONE: (319) 356-6000 , FAX: (319) 354-4213 li/B~/~9 15|4~|11 919-~54-4~1~ -~ +~19956~009 IO~ CITV CL~RH Page 801 Johnson County 1IOWA ~ Jonathan Jordahl, Chair Charles D. Duffy Michael E. Lehman Sally Stutsman Carol Thompson BOARD OF SUPERVISORS Agenda Boardroom - 2"d Floor Johnson County Administration Building 913 South Dubuque Street Iowa City, Iowa 52240 November 9, 1999 INFORMAL MEETING 1. Call to order following the canvass of votes 2. Review of the formal minutes of November 4th 3. Business from Jean Schultz, Director for Information Services a) Discussion/action needed re: recommendation for Farragut Systems, Inc. to perform a GIS Needs Assessment. b) Discussion/action needed re: cost of the Needs Assessment. e) Discussion/action needed re: funding for the Needs Assessment. d) Other 4. Business from Lisa Dewey, S.E.A.T.S. Director re: setting public hearing for S.E.A.T.S. service policies: Missed Rides and Rider Conduct. discussion/action needed 5. Business from Joanne Hora re: Senior Center update. discussion 913 SOUTH DUBUQUE STREET, SUITE 201 IOWA CITY, IOWA 52240-4207 TEL: (319) 356-6000 FAX: (319) 354-4213 1111~/9-9 15:42|40 319-954-4219 -> ,3193565089 IDYA CITY CL~RX Page 002 Agenda 11-9-99 Page 2 6. Business from the Board of Supervisors a) Minutes received 1. Johnson County Board of Social Welfare/Cluster Board for October 11, 1999 2. Hawkeye Area Community Action Program for October 13, 1999 3. Johnson County Decat Project Planning Committee for October 25, 1999 b) Reports c) Other d) Armouneements 7. Business from the County Attorney a) Presentation of AFSCME's initial proposal for 2000-2001 Collective Bargaining Agreement with Johnson County for S.E.A.T.S. b) Executive Session re: collective bargaining strategy for S.E.A.T.S. discussion c) Other 8. Discussion from the public 9. Recess FORMAL MEETING TO FOLLOW ~ --vJ 11/85/9~ 16:19:45 919-~54-~1~ -~ +~199565809 I0~ CITV CLERE Page 001 Johnson Conroy ~IOWA ~,~ Jonathan Jordahl, Chair Charles D. Duff-y Michael E. Lehman Sally Stutsman Carol Thompson BOARD OF SUPERVISORS Agenda Boardroom - 2na Floor Johnson County Administration Building 913 South Dubuque Street Iowa City, Iowa 52240 November 9, 1999 FORMAL MEETING 1. Call to order following the informal meeting 2. Action re: claims 3. Action re: formal minutes of November 4tn 4. Action re: payroll authorizations 5. Business from the County Auditor a) Action re: permits b) Action re: reports c) Motion to correct the formal minutes of October 21, 1999, by changing the title "Re solution 10-21 -99-Z 1" to "Re solution 10-21 -99-01" d) Other 6. Business from the Planning and Zoning Administrator a) Final consideration of application of Z9940 of Gary and Cathryn Kee. b) Final consideration of application of Z9941 of George J. and Deborah N. Hebl. c) Final consideration of application of Z9942 of Richard and Susan Rugger. d) Final consideration of application of Z9944 of Wilma Knepp. 913 SOUTH DUBUQUE STREET, SUITE 201 IOWA CITY, IOWA 52240-4207 TEL: (319) 356-6000 FAX: (319) 354-4213 Agenda 11-9-99 Page 2 e) Motion setting public hearing for various zonings and plattings. f) Other 7. Continuation of Public Hearing on Zoning application: , , a) First and Second consideration of the following Zoning application: Application Z9943 of Marilyn Zvacek, Cedar Rapids, Iowa, requesting rezoning of 1.99 acres from A1 Rural to RS Suburban Residential of certain property described as being in the SE ¼ of the SW ¼ of Section 12; Township 81 North; Range 7 West of the 5th P.M. in Johnson County, Iowa (This property is located on the west side of Hickory Hollow Road NE, approximately 3A of a mile south of its intersection with 120th Street NE in Jefferson Twp. ). Continuation of Public Hearing on Platting application: b) Discussion/action re: the following Platting application: 1. Application S9841 of Gateway Ltd., signed by Jerry Eyman, requesting preliminary and final plat approval of Gateway Second Addition, a subdivision located in the SW ¼ of Section 5; Township 79 North; Range 5 West of the 5th P.M. in Johnson County, Iowa (This is a l-lot, 15.0 acre, commercial subdivision, located on the north side of Herbert Hoover Highway SE, approximately ~ mile west of the Herbert Hoover Highway and 1-80 intersection in Scott Twp.). In conjunction with this application, an application SP17 for a site plan approval will also be heard. ,'Z b) Discussion/action re: SP17 Site Plan , i 2,71 Gateway First Addition. ~ *~: , ,__--r Business from the Assistant Planning and Zoning Administrate5~ -v ~ c) Discussion/action re: the following Platting application .~ "" co Application S9945A of Raymond Miller, signed by Glen Meisner of MMS Consultants Inc., requesting preliminary plat approval of Miller's Pond (A Resubdivision of Lot A and Lot 1 of a Resubdivision of Lot B of Mahoney Acres), a subdivision described as being located in the SW ¼ of Section 15; Township 80 North; Range 8 West of the 5th P.M. in Johnson County, Iowa (This is a 5- lot, 14.04 acre, residential subdivision, located on the south side of 11/05/~9 16:21:B6 319-354-421~ -> +~19~565BB~ IOU~ CITY CLERK Page Agenda 11-9-99 Page 3 Highway #6 NW, approximately 7/8 of a mile west intersection with Eagle Avenue NVq in Oxford Twp. ). of its Application S9946A of Raymond Miller, signed by Glen Meisner of MMS Consultants Inc., requesting final plat approval of Miller's Pond (A Resubdivision of Lot A and Lot 1 of a Resubdivision of Lot B of Mahoney Acres), a subdivision described as being located in the SW ¼ of Section 15; Township 80 North; Range 8 West of the 5th P.M. in Johnson County, Iowa (This is a 5-1ot, 14.04 acre, residential subdivision, located on the south side of Highway #6 NW, approximately 7/8 of a mile west of its intersection with Eagle Avenue NW in Oxford Twp. ). Application S9948 of Leighton Becker, signed by Tom Anthony of Landmark Surveying and Engineering, requesting preliminary and final plat approval of Becker's Addition, a subdivision described as being located in the SE ¼ of the NW ¼ and the NE ¼ of the SW ¼ of Section 23; Township 81 North; Range 5 West of the 5th P.M. in Johnson County, Iowa (This is a l-lot, 1.571 acre, residential subdivision, located on the north side of 180th Street NE, approximately ¼ of a mile west of its intersection with White Oak Avenue NE in Cedar Twp. ). Application S9953 of Jerry D. Schrock, signed by Doug Frederick of Hart-Frederick Consultants, requesting preliminary and final plat approval of Jerry D Schrock Subdivision, a subdivision described as being located in the SW ¼ of Section 9; Township 78 North; Range 7 West of the 5th P.M. in Johnson County, Iowa (This is a l-lot, 8.11 acre, farmstead split, located on the north side of 500th Street SW, approximately ~ mile west of its intersection with Sharon Center Road SW in Sharon Twp. ). from the County Attorney 10. Business a) Reports and inquiries b) Other 11. Business from the Board of Supervisors a) Discussion/action re: approval of contract with Farragut Systems, Inc. to perform a GIS Needs Assessment. b) Discussion/action re: setting public hearing date for the general public to have the opportunity to review and comment on the service policies. 11/05/99 16:21:56 319-354-4213 -> +319~565889 IOYG CITY CLERK Page 884 Agenda 11-9-99 c) Other Page 4 12. Adjournment City of Iowa City MEMORANDUM Date: To: From: Re: November 8, 1999 City Council City Manager Library Project Discussion - November 15, 7 p.m. - Room A Library On Monday, November 15 you will be reviewing the work prepared by Engberg and Associates as it relates to the options for an expanded library in downtown. I have discussed this matter with Mayor Lehman and would suggest the following meeting format The architects will present the nine options that have been developed. They involve a variety of project configurations and a rough cost estimate for each. The elements of the cost estimates can be different as some represent building demolition, others do not. Some have temporary relocation, others do not. These factors have a bearing on the total project cost and have been included as part of the total cost estimate. Upon conclusion of a review of the nine options by the architects, I believe there are policy matters that need your consideration. As you review and answer the attached policy questions, I would hope it would assist you in reducing the number of options through identification of your policy preferences. As you review the options/policies, I would suggest you may wish to have the Council-elect involved in your discussions. When you have determined an option or options, some type of operation analysis (cost to operate) should be prepared. Operating budget concerns (notably new staff) will persist. jw/mem/sa-libr,doc Policy Concerns - Library Project Planning 1. Is it acceptable to have the Library torn down and replaced by a new Library on the existing site? 2. Is it acceptable that the Library could be closed for an extensive period (18 months to two years) while the construction project is underway? 3. Would you consider relocating the Library operations to a remote site while the project is being constructed rather than accept closure for an extended period of time? 4. Could a portion of Urban Renewal Parcel 64-1a be used for the Library construction project? (e.g., 25% of the existing land area - 37,000 square feet) 5. Is it acceptable for all of 84-1a be used for the Library project? 6. Should the ability to expand the Library to more than 80,000 square feet be incorporated into the design of this project? 7. Will you accept the displacement/relocation of any business? 8. Do you wish to have a parking component built into the project plan? mgr\librques.doc City of Iowa City MEMORANDUM Date: To: From: Re: November 8, 1999 City Council City Manager Upcoming dates of interest December 31 - January 27 - January 20 or February 3 - March 24-26 - Chamber Year Ender at Clarion, usually around 4:00 PM Chamber Business PM at Field House Bar - 4:30 PM Annual Chamber Banquet (date to be decided) - Radisson Hotel Chamber Business Fair at Carver-Hawkeye Arena indexbc\memos\l -1 SA.doc IOWA LEAGUE of CITIES The Iowa League of Cities is in the final stages of developing legislative priorities for the upcoming 2000 session. The following indicate priorities that have been identified by the general membership and the League' s policy committee, and voted on by the Board of Directors. General membership will take the final vote on the priorities at the League's annual conference in October. At this point in the process, land use issues and electric deregulation have been identified as top priorities, with four following in no particular order. These, as well as other local issues of importance are likely to be topics of discussion at City Flail Day on November 10. The League looks forward to working with you to address these issues in our efforts to keep cities viable and competitive into the next millennium. Closer to the legislative session you will receive additional information detailing how cities in your district will be impacted by these priority issues for cities. Top priorities: Pursue legislation to establish pilot projects for comprehensive land use planning to develop models that can be emulated statewide and also direct the state to conduct a land use inventory. Pursue legislation to protect the interests of consumers, cities, and municipal utilities in an environment of deregulation of the electric utility industry. Additional Priorities: · Pursue legislation to enhance Iowa's ability to fund large scale community attractions through the establishment of a state/local funding partnership of eligible projects. Pursue legislation to minimize the dramatic loss of machinery and equipment tax revenues for those communities most adversely affected s~i~g to~,', ci,ies by the current reimbursement formula. s,~ce Isis Pursue legislation to restore vacant or undemsed industrial sites to productive use in order to create sustainable economic opportunities and reduce blight. Pursue legislation allowing an alternative means of publishing local government notices. President George F. Maybee Mayor Boone Presidentelect David L Aidridge Mayor. Newton Post President Ann Hutchinson Mayor, Bettendorf Executive Director Thomas G. Bredeweg 317 SIXTH AVENUE ~ SUITE 14OO o DES MOINES, IOWA 50309-4122 (515} 244-7282 o FAX (515) 244-0740 o E-MAIL: ialeagueOnetins.net IOWA -'AGU ' 2000 Legislative Priorities *These are DRAFT documents pending membership approval October 8, 1999. Priority: Pursue legislation to establish pilot projects for comprehensive !and use planning to develop models that can be emulated statewide and also direct the state to conduct a land use inventory. The topic of land use has received much attention over-the past few years. Land use means different things to different people. To some, land use equals annexation practices. To others, it is the difficulty of meshing urban uses with rural. For others, it is preserving Iowa's farmland. Actually, all of these components and many more are part of the land use equation. Rather than attempting to enact policy that seeks to remedy perceived problems related to narrow issues, a more holistic view should be taken. The first step in developing meaningful land use policy is to evaluate current conditions in the state. Gathering empirical evidence encourages an informed discussion rooted in actual land use practices, rather than reacting to flash point situations with policies that do not address the broader issues. The first step in gathering information is to build upon the work of Iowa State University Extension's pilot land use inventory project. Selecting seven counties in the state, ISU Extension researched several areas to provide an accurate overview of land use. The inventory compiled data on conversions of agricultural property to non- agricultural classification. This included every conversion regardless of whether it was for commercial, residential or conservation purposes. The inventory also looked at the amount of prime farmland (high corn suitability rating) that was converted compared to less optimum land. The inventory provides a snapshot of Iowa's landscape and a sound basis from which to determine appropriate land use goals. It should be completed in all 99 counties. The second step is to take preventive measures that will reduce potential conflict. Comprehensive joint planning between cities and counties is the mechanism to plan for growth and achieve the best use of the land. Comprehensive planning is more than land use planning; it includes planning for transportation, residential and recreational needs. Some cities and counties are already attempting to control residential development by jointly approving subdivision development outside the city limits. This represents recognition of the need to control development, promote orde~y growth and maximize land use. The League proposes establishing a pilot planning initiative to provide cities and counties with planning models that can eventually be applied statewide. To accomplish this task, the state should invest through the Department of Economic Development's Community Development program. This will send a message that the state wants to partner with local government in being proactive in balancing the citizens' needs with preservation of our natural resources. P.o.ty: Pursue legislation to protect the interests of consumers, cities and municipal utilities in an environment of deregulation of the electric utility industry. Over the 1998 interim, a group organized by investor-owned utilities and large industry worked on comprehensive electric deregulation legislation. Although the bill was not debated during the 1999 session, the group continues to work over the interim and will make a strong bid to pass House File 740 (HF 740) in the 2000 legislative session. The League opposes HF 740 in its current form. Although the group that drafted the legislation represents a portion of the affected entities in Iowa, there is a large constituency of consumers who did not have a voice in drafting the legislation. Iowa is a low rate state. On average, only 16 states have lower rates than Iowa. There is concern that all consumers in Iowa will not benefit from a deregulated environment. As of April 15, 1999, 21 states have deregulated their electric industry either legislatively, or by regulatory order. Much of the activity by states to deregulate has been driven by the threat of federal action. That threat has been perpetuated by residents and businesses in high cost states hoping competition will bring consumer costs down. However, in 1997 in the states that had deregulated, prices for electricity ranged 18 to 110 percent higher than electricity prices in Iowa. Additionally, research generated by the Office of Consumer Advocate indicates that Iowa's electricity rates will increase in a competitive generation market. This research indicates that electric deregulation in Iowa could cost Iowa consumers $114 million more annually in higher electricity prices. The research further identifies that Iowa's residential and small business consumers will most likely pay the majority of the $114 million in higher prices. The League maintains that electric deregulation in Iowa is premature. Although there is a gradual trend toward deregulation of the electricity industry, the question is: when will Iowa benefit from deregulation? The League proposes pursuing legislation to address several areas of concern that are not adequately addressed in HF 740. These concerns include rate protection for residential and small business consumers, ability for municipal aggregation and protection for municipal utilities. Until we can clearly establish that consumers in Iowa will benefit from a competitive environment, we must proceed with caution. Electricity is not merely a commodity, but an essential need. The long-term effects on safety, reliability and affordability must be taken into consideration before Iowa takes an irreversible step toward electric deregulation. Priority: Pursue legislation to enhance lowa's ability to fund large scale community attractions through the establishment of a state/local funding partnership of eligible projects. Recognizing the importance of investing in cultural and entertainment opportunities in Iowa, the 1999 General Assembly established the Community Attraction and Tourism (CAT) fund. Response to the CAT program has been overwhelming. To date, 100 communities have submitted 140 requests for project funding. These communities are vying for $25 million dedicated by the General Assembly for community attractions. The CAT initiative marks a Feat beginning in acknowledging the importance of quality of life issues in Iowa's future economic viability. According to an Iowa poll conducted in February 1999, a lack of recreational, cultural and entertainment attractions is the second most frequently cited reason for Iowans' exodus from the state. This program not only provides Iowa's communities with an opportunity to solidify a cultural identity, but also has the impact of boosting the economy with an influx of tourism dollars. While Iowa will never be able to offer 60 degree days in February, there has been a concerted effort to increase the state' s appeal to its citizens and others. Now is the time to capitalize on a good start by enlarging the model. A second funding mechanism for community attractions should be established. The second fund should be much more expansive in scale and available for projects that could not be completed at the local level without state aid. What types of projects should be funded through such a program? While a new arena in Des Moines and a rainforest in Cedar Rapids are often referenced as prototypes, this initiative encompasses a broader range of projects-- including projects that build on Iowa's heritage. For instance, Allamakee, Clayton, Fayette and Winneshiek counties want to develop a country heritage community, consisting of trails, tours and other attractions. Burlington would like to reconstruct Iowa's first territorial capitol. Other proposals include riverbank development and rebuilding historical structures. The scope of these proposals require a state and local partnership to bring them to conclusion. Iowans take pride in the quality of education that is offered in the state. They rest easy at night, knowing they are safe in their homes. These are important quality of life issues that differentiate Iowa from other states. However, the third component of the equation is missing. Iowa must offer something extra to retain its citizens. Providing cultural and recreational opportunities is a necessity, just as a safe environment is a necessity. If Iowa is to thrive in the future, now is the time to adopt a vision that recognizes the importance of investing in Iowa's communities with the establishment of a cultural and recreational funding mechanism. Priority: Pursue legislation to minimize the dramatic loss of machinery and equipment tax revenues for communities most adversely affected by the current reimbursement formula. M&E refers to machinery and equipment owned by industry, which, for tax purposes, is classified as personal property. Examples of M&E include manufacturing equipment, computers and virtually any capital equipment inside the shell of an industrial facility. Since the 1980s, Iowa has assessed equal to 30 percent of the acquisition costs for M&E, including installation. For example, if a computer is purchased and installed for $10,000, the assessed value would be $3,000 for taxable purposes. In 1995, the General Assembly eliminated the taxation of new machinery and equipment (acquired after January 1, 1994) and took steps to phase.out taxation of existing M&E. The phase out on pre-1994 M&E was accomplished by a provision that lowered the percentage of acquisition cost used to determine the assessed value. This acquisition cost percentage decreases from 30 percent to 22 percent, 14 percent, 6 percent, eventually ends at 0 percent for assessment year 2002. To ease the impact on local govemment revenues, the state agreed to reimburse local government based upon the 30 percent acquisition cost assessment for the first five years of the reimbursement formula. Beginning in fiscal year 2002, the reimbursement formula changes by using growth in commercial and industrial (C&I) property to offset loss in M&E valuation. This calculation applies for the duration of the formula. For example, if a community has a loss in M&E valuation of $5 million and C&I value grows to $3 million, the reimbursement would be based on the difference between the two ($2 million). If C&I growth is $3 million and M&E valuation loss is $2 million then the reimbursement would be zero because C&I valuation increases are higher than M&E valuation losses. The impetus behind adoption of the M&E property tax exemption was that it would spur growth in the commercial and industrial sector. Prior to enactment of the law, (1990-93) C&I growth averaged 4.11 percent annually. Since the law has been in effect, (1994-97), C&I growth has averaged 4.87 percent annually for an increase of less than one percent. This slight increase cannot be linked entirely to the exemption when inflation is considered. It is questionable that the success of the M&E exemption has resulted in any C&I growth, and when weighed against the cost to local government, seems minimal. The current reimbursement formula applies equally to all taxing districts regardless of the amount of M&E valuation that comprises the local tax base. For exarnple, Forest City counts 46 percent of its property tax base as M&E. Removing nearly half of the community's tax base will have a crippling affect. There are several other cities in Iowa that, due to a high percentage of machinery and equipment property in the revenue base, will be strongly impacted in the second phase of the reimbursement formula. The League supports providing relief to these targeted communities to cushion the revenue shortfall. Cities support economic development, but state policy should be tempered with consideration for the local revenue base. Priority: Pursue legislation allowing an alternative means of publishing local government notices. In recent years cities have come under scrutiny for not paying their fair share for publication rates. The 1996 General Assembly'approved legislation allowing an annual increase in the line rates that local governments are assessed to publish public notices. Driven by the newspaper industry, lawmakers asserted that 20 years was too long for the rate to remain the same, particularly when calculating in~ationary costs for the industry during that period. State law requires the Superintendent of Printing to annually propose a rate, which is then forwarded to the Administrative Rules Review Committee for approval. Although the intent of the 1996 legislation was to raise the rates for government to allow for in~ationary increases, the result has been rate increases every year that far exceed the rate of inflation. In addition to excessive annual increases in publication rates, the Superintendent of Printing has established a 10-year plan to bring government printing rates up to 75 percent of commercial rates. Linking commercial rates to public rates sets a dangerous precedent. Unlike commercial companies, local governments do not have the luxury to choose whether or not to advertise. Local governments are mandated by law to print certain information such as minutes and meeting notices. Local governments do not receive a return on their advertising investment in the form of increased business activity or profits. Contrary to commercial companies that enjoy flexibility within their budgets, local government revenue streams are not unlimited. When local governments are required to expend more of their budget on mandated items, less funding is available for funding community priorities. Current law provides that cities with a population of 200 or less may meet the publication requirements by posting notices in three public places in the city which have been designated by ordinance. The League proposes raising this threshold to cities with a population of 700 or less. This would enable cities that do not have the revenue streams generated by large populations to receive relief from excessive publication requirements and provide predictability in the budgeting process. Additionally, the League advocates increasing the options available to cities for meeting publication requirements. Under current code any city with a population greater 200 is required to publish public information in a newspaper. Consequently, only newspaper subscribers are privy to public information. Mediums such as the Internet, city newsletters. and posted sites would be a more effective and efficient means of distributing information to the general public, including those who either cannot afford or do not choose to subscribe to the newspaper. Although newspapers remain integral to sustaining Iowa's communities and keeping them vital, as a state we must recognize the merit of utilizing new communication technologies to achieve desired goals: an accessible government in which citizens have a voice and a choice in decisions made at the local level. Priority: Pursue legislation to restore vacant or underused industrial sites O~4/~r (brownfields) to productive use in order to create sustainable economic opportunities and reduce blight. A brownfield is defined as a site, or portion thereof, that has actual or perceived contamination and an active potential for redevelopment or muse. Since the 1970s downsizing of industry and abandonment of plant operations has led to numerous brownfield sites. The challenges involved in remediating these sites are numerous. Often the value of the property is outweighed by the cleanup costs (including costs for debris removal), acquisition and mlocation. In addition, investors are deterred by the looming issues surrounding environmental liability. In an effort to address the liability component, the 1996 Legislature established the "Iowa Land Recycling and Environmental Remediation Standards Act." The Act authorized the Environmental Protection Commission to develop rules to implement a program designed to achieve the dual purpose of tackling environmental contamination on property and promote redevelopmerit of these sites. The rules established policies and procedures for voluntary enrollment in the land recycling program, including the definition of eligible site categories and the basis for withdrawal and termination from the program. Upon completion of the program, participants receive a "no further action" certificate which provides limited protection against future liability concerns. There have been few program participants. Questions remain involving the long-term security of the "no further action certificate." The possibility exists that after a site is remediated, additional contaminates may be discovered that jeopardize the status of the "no further action certificate." In light of this possibility, it is unlikely that investors will assume the risks associated with redevelopment of contaminated sites. Most likely, the ownership of such property and ensuing liability will fall to local government. Consequently, local government will bear the burdensome cost of remediating the sites. The above voluntary cleanup program provides guidelines for remediation of a contaminated site, but no funding mechanism exists to support the program and provide incentives for redevelopment of brownfield sites. Existing incentives for development favor developing a green space over a contaminated site. For an investor, the bottom line is the dollar, not an environmental conscience. The League proposes developing incentives that will place redevelopment of a brown field site on a level playing field with green space development. In addition, the League will seek an appropriation from the legislature to establish a funding mechanism to complement the existing brownfields' legislation. Brownfield sites exist in every county and city within Iowa. Remediation initiatives create vast potential for economic growth and environmental responsibility, but only if developers, investors, lenders and communities have the necessary tools to safely clean and sustainably reuse these areas. XVslXsys~data\legpnmk.doc 09~28~993:08 PM mk Land Use: Talking Points Much of the !and use debate has focused on annexation. Annexation is only one component of a much more complicated issue and efforts to curb annexation authority will not preserve land from development. Facts: Agricultural land is converted to a non-agricultural use at the rate of 1/10m of 1 percent annually or 314,719 acres from 1986 through 1997. This includes land that may be set aside for conservation measures. It would take Iowa 40 years to lose the amount of agricultural land that Pennsylvania loses annually. 86 percent of agricultural land that is converted to a non-agricultural use occurs in the unincorporated areas of the state. Growth and sprawl are not the same. Sprawl is disorderly development on the fringes or outside the corporate limits of cities without regard to the most appropriate use of the land. Growth is planned, efficient development that considers compatible land uses, optimum !and uses and availability of sufficient infrastructure to accommodate use. Facts: Iowa's population has remained virtually static over the last ten years, while our neighbors have enjoyed growth. Keeping our cities vibrant by encouraging development within the corporate limits is key to retaining and attracting citizens because it allows cities to capture sufficient revenue to provide services and amenities to the public. Without policies to discourage sprawl, utility infrastructure in the fringe areas is inadequate to serve homeowners, particularly in the area of fire service. If those areas do eventually come into the city, it is at great expense to all residents of the community when the inferior infrastructure must be replaced. · Comprehensive joint planning is the key to orderly development. Facts: Comprehensive planning is more than simply a land use plan. It should also consider the demographics of the area, transportation considerations and recreational needs. Comprehensive planning would allow communities to prioritize development, ensuring most efficient and appropriate use of the land. It would also give land owners in the unincorporated area some notice as to whether they may eventually be incorporated into the city, removing some of the uncertainty that currently exists. Electric Deregulation: Talking Points · Electric Deregulation will only benefit Iowa consumers if meaningful competition exists. Facts: Currently, MidAmerican Energy and Alliant Energy reap over 75% energy revenues in Iowa. Aside from this significant hurdle for new providers to come into the market, there are logistical deterrents to market entry. At this time, Illinois, a state with high energy rates when compared to the rest of the country, is the only other state in the Midwest that has passed electric deregulation legislation. All of Iowa's surrounding states have provisions which will not let them sell energy outside of their state until their consumers are served. Without excess energy capacity to begin with, this leaves nothing for their providers to bring to Iowa. Iowa is a low-rate state. The average cost of generation per kWh is 2.8 cents. Due to the costs involved with building new plants for increased capacity, competitors could not sell energy in Iowa for less than 3 cents per kWh. We must also consider the high hopes that deregulation of other capital intensive industries such as airlines, telecommunications, and cable would bring lower, more "competitive" rates to Iowa. These benefits have yet to be realized by Iowans. Residents and cities as small business consumers need adequate protections against paying higher rates in the event that sufficient competition does not occur if the electric industry deregulates. Facts: Currently, the Iowa Utilities Board has the authority to set rates for electricity. They must retain this authority until it is determined that a competitive market exists to support low rates. The same protection should be extended to cities particula~y for essential services including streetlighting, traffic lights, and wastewater pumping so that citizens do not end up paying for increased costs. Currently, streetlighting alone accounts for approximately 50% of a city' s energy budget. · If cities and residential consumers are to realize lower rates under electric deregulation, they must become effective aggregators. Fact: Aggregation is a mechanism which allows a wide variety of entities, including individual consumers, to combine energy loads to compete for low cost energy. The League supports promoting aggregation to protect homeowner's rates. Other states have followed successful models, which have allowed cities to become aggregators for residents through adopting an ordinance. Any resident who does not choose to become a part of the aggregation group could choose another provider. This method of aggregation provides more flexibility and choice to residential consumers, and a greater share of market power. In other states that have deregulated the electric industry, incumbent providers have retained approximately 98% of their residential consumers, and resulting market power. This does not necessarily reflect that residents are receiving lower rates through their incumbent provider, but rather a lack of fully understanding their options. Both Massachusetts and Ohio have strong aggregation programs. · Cities and their residents have a lot at stake if they do not realize lower rates under electric deregulafion. Fact: Cities play a critical role in electric deregulation as small business consumers, and also representatives of their residents. The Iowa Association of Municipal Utilities was involved in crafting the proposed legislation. The League supports the protections for municipal utilities that are included in the legislation. However, there are over 900 cities in Iowa and 137 municipal utilities. This leaves cities with concerns that encompass those of municipal utilities and reach beyond. Across the state cities account for a considerable amount of energy consumption. Cities depend on energy to provide vital services to residents. If cities do not realize lower rates under electric deregulation, increased costs will be absorbed by the taxpayers. October 29, 1999 1958 Delwood Drive Iowa City, Iowa 52240 R. J. Winkelhake Chief of Police 410 E. Washington Street Iowa City, Ia. 52240 Subject: Pedestrian Safety Dear Chief Winkelhake: This spring I began to enjoy the new Iowa River Trail for both bicycling and hiking to address a health problem. This is a great addition to our community; however, there is an immediate need to improve the pedestrian and bicycling safety at the intersection of Burlington and Riverside Drive. As I began using this trail this spring I noticed most people riding their bicycles through the crosswalk with a Walk Light. After observing several close calls with vehicles not stopping and experiencing one myself I've went to walking my bicycle across this intersection. During the last two weeks I've had two close calls even walking the East Burlington crosswalk during a Walk Light. Here is the chilling experience I had Wednesday night. I approached the intersection on the South sidewalk stopping at the light post holding the "walk button." Dismounted my bicycle, pushed the walk button and waited for the Walk Light. Immediately in front of me was a vehicle that had completed so much of a right mm that the pedestrian crosswalk was blocked! When the Southbound Riverside traffic began performing the left turn onto Eastbound Burlington I moved to the curb centering on the crosswalk. The vehicle blocking the walk waited for the last car of the left turning traffic and immediately proceeded. By that time the left turn light must have been red because the "walk light" was illuminated. I waited for the vehicle to clear the walk and stepped off the curb. The vehicle behind this one rolled forward and proceeded to make a right turn with me in the crosswalk! I am 6' 1" tall and weight 235 lbs. - I don't see myself as invisible. The vehicle came to a sudden halt startling me into freezing. I made eye contact with the driver and made one more step. He lurched the pickup forward stopping within one inch of my left thigh. When I pointed to the walk light and continued to walk forward he left me pass, turned immediately behind me - stopped the vehicle and yelled some obscenities about the next time he would run over me. Two weeks ago I had a similar close call at the North end of the same crosswalk with a vehicle that rolled completely through the cross walk before stopping as I was walking across from the South. When I pointed to the crosswalk and the walk light. They stopped on Riverside North of the intersection and the woman passenger (age 40's) leaned out to state I should take more care in crossing the street! Upon returning to the same intersection from the Noah on Wednesday night I was joined by two other cyclists at this crosswalk. I had arrived first, dismounted, and pressed the walk button - we all were waiting at the curb for a walk light. We engaged in short conversation about my earlier experience. Their reply was it was the most dangerous intersection they knew of. When the "walk light" illuminated one of the cyclists started to ride his bicycle through the walk. A Westbound vehicle in the outside lane came to an abrupt halt halfway into the walkway and about six inches from the cyclist. Again, there were three of us standing at the curb all facing South clearly intending to cross, me dismounted, one of the bicycles was a tandem, the second an individual. Hardly, invisible. As the last section of this trail is completed next year, and the knowledge ofit's fine quality becomes well known the number of people crossing this intersection will increase. I would feel very responsible for injuries to others and myself if I had not brought these experiences to your attention and pleaded that efforts be made to educate the drivers at this intersection and/or effect some solution to assure a safe crossing. Such continued driving behavior at this intersection is going to result in serious personal injury to someone, probably already has. Thank you in advance for your aggressive attention to this matter. Respectfully yours, Larry Luebbert Cc: Councilor Karen Kubby 7A~8LZXn~g~venue Iowa City, Ia. 52240 Councilor Dee Norton District A 920 Ginter Avenue Iowa City, Ia. 52240 Councilor Mike O'Dormell At Large 901 W. Park'Rd. Iowa City, Ia. 52240 Councilor Dee Vanderhoff At Large 2403 Tudor Drive Iowa City, Ia. 52240 CITY OF CORALVILLE CITY OF IOWA CITY - JOHNSON COUNTY UNITED WAY FY01 HUMAN SERVICE AGENCY FUNDING REQUESTS CONTENTS PAGE Agency Hearing Schedule .................................................................................................................i Current Local Allocations ii Coralville Funding History ...............................................................................................................iii Iowa City Funding History ...............................................................................................................iv Johnson County Funding History .....................................................................................................v United Way Funding History ............................................................................................................vi United Way Designated Giving ......................................................................................................vii Conflict of Interest Statement ........................................................................................................viii Using the Budget and Program Information ....................................................................................ix Budget and Program Information by Agency: Alliance for the Mentally III ...............................................................................................................1 Arc of Johnson County (Association for Retarded Citizens) .........................................................14 Big Brothers/Big Sisters .................................................................................................................39 Crisis Center .................................................................................................................................55 Dental Services for Kids ................................................................................................................78 Domestic Violence Intervention Program (DVIP) ..........................................................................91 Elderly Services Agency ..............................................................................................................111 Emergency Housing Project (EHP) .............................................................................................134 Evert Conner Center ....................................................................................................................156 4 C's (Community Coordinated Child Care) ................................................................................175 Free Lunch ...................................................................................................................................195 Free Medical Clinic ......................................................................................................................209 Goodwill Industries of Southeast Iowa ........................................................................................230 Greater Iowa City Housing Fellowship ........................................................................................252 HACAP - Hawkeye Area Community Action Program ................................................................269 jccoghslagfundg/$reqsts.toc.doc Handicare ....................................................................................................................................286 Hillcrest Family Services .............................................................................................................302 ICARE ..........................................................................................................................................317 IC Hospice ...................................................................................................................................333 Legal Services .............................................................................................................................347 LIFE Skills, Inc.. ...........................................................................................................................366 Lutheran Social Service ..............................................................................................................385 Mayor's Youth Employment Program .........................................................................................402 MECCA - Mid-Eastern Council on Chemical Abuse ...................................................................422 Mental Health Center ...................................................................................................................440 Neighborhood Centers (Broadway/Pheasant Ridge/Clear Creek) of Johnson County ............. 460 Pathways ADHC .....................................................................................................................479 Rape Victim Advocacy Program .................................................................................................496 Red Cross ....................................................................................................................................515 School Children's Aid ..................................................................................................................537 Special Care Dental Program (Geriatric Mobile Dental) .............................................................554 Table to Table 569 United Action for Youth ................................................................................................................588 Visiting Nurse Association (VNA) ................................................................................................606 Youth Homes 629 jccoghs/agfundg/$reqststoc.doc HUMAN SERVICE AGENCY FUNDING HEARING SCHEDULE FOR F,-YO( F' Y(~/ All hearings to be held at the Le ic-Kroeger Realtors Office 2346 Mormon Trek Blvd., Iowa ~ity, 331-8469 (cell phone) REQUESTS IOWA JOHNSON UNITED ATI5 TIME AGENCY CORALVILLE CITY COUNTY WAY Wed., Nov. 17 6:30 Discussion and Recommendations 7:00 Red Cross (Page 515) x x x x 7:30 Crisis Center (Page 55) x x x x 8:00 Domestic Violence Intervention (Page 91 ) x x x x 8:30 MECCA (Page 422) x x x x Wed., Dec. 1 6:30 Discussion and Recommendations 7:00 Lutheran Social Service (Page 385) x x 7:30 Emergency Housing Project (Page 134) x x x x 8:00 Eldedy Services Agency (Page 111 ) x x x x 8:30 Neighborhood Centers (Page 460) x x x Wed., Dec. 8 6:30 Discussion and Recommendations 7:00 Big Brothers Big Sisters (Page 39) x x x x 7:30 Mayor's Youth Employment (Page 402) x x x x 8:00 Rape Victim Advocacy (Page 496) x x x x 8:30 HACAP (Page 269) x x x Wed., Dec. 15 6:30 Discussion and Recommendations 7:00 United Action for Youth (Page 588) x x x x 7:30 Youth Homes (Page 629) x x x 8:00 Arc of Johnson County (Page 14) x x 8:30 Free Medical Clinic (Page 209) x x * Y Wed., Jan. 5 6:30 Discussion and Recommendations 7:00 ICARE (Page 317) x x * x 7:30 Evert Conner Center (Page 156) x x x x 8:00 Pathways (Page 479) x x x x 8:30 Visiting Nurse Association (Page 606) x x x x Wed., Jan. 12 6:30 Discussion and Recommendations 7:00 Free Lunch (Page 195) x 7:30 Table to Table (Page 569) x 8:00 Hospice (Page 333) x 8:30 Legal Services (Page 347) x Wed., Jan. 19 6:30 Discussion and Recommendations 7:00 Dental Services for Kids (Page 78) x 7:30 Handicare (Page 286) x 8:00 School Children's Aid (Page 537) x 8:30 4C's (Page 175) x Wed., Jan. 26 6:30 Discussion and Recommendations 7:00 Goodwill (Page 230) x 7:30 Special Care Dental Clinic (Page 554) x 8:00 Mental Health Center (Page 440) x 8:30 Alliance for the Mentally III (Page 1 ) x Wed.. Feb. 2 6:30 Discussion and Recommendations 7:00 Gr. Iowa City Housing Fellowship (Page 252) x 7:30 Hillcrest (Page 302) x 8:00 LIFE Skills (Page 366) x Wed., Feb. 9 Alternate night in case of inclement weather \ ., Feb. 23 7:00 Funding Allocations Meeting *County funding determined by Johnson County Board of Health Jccc>ghslhearing Ooc i CURRENT LOCAL ALLOCATIONS Coralville Johnson County Iowa City United Way Agency FY00 FY00 FY00 UW00 Alliance for the Mentally III $1,250 Arc of Johnson County $1,500 * $29,330 Big Brothers/Big Sisters $3,500 ~21,000 $38,150 ,~30,283 Crisis Center $3,950 $68,924 938,672 $75,338 Dental Services for Kids $0 Domestic Violence Intervention $3,000 ~54,065 $51,673 $48,741 Elderly Services Agency $2,400 $20,398 $60,255 $38,000 Emergency Housing Project $600 $11,500 $9,225 $20,000 Evert Conner Center $1,000 4C's ~15,821 Free Lunch $4,000 Free Medical Clinic $1,000 $93,018 $5,985 $82,116 Goodwill 952,476 Greater Iowa City Housing Fellowship ~7,500 HACAP $2,750 $25,000 $7,850 814,244 Handicare $20,574 , Hillcrest $8,211 ICARE 918,025 $10,250 $14,590 Iowa City Hospice $3,000 Legal Services $26,546 LIFE Skills $1,100 Lutheran Social Service $16, 100 $17,098 Mayor's Youth Employment $2,200 ~3,500 $40,450 t/9,660 MECCA $1,500 $289,757 927,872 930,600 Mental Health Center * $16,500 Neighborhood Centers $53,482 $57,836 ~71,082 Rape Victim Advocacy $2,400 $13,500 $13,500 $17,250 Red Cross $1,000 $6,358 $5,155 $14,620 School Children's Aid $9,186 Special Care Dental Program $14,000 United Action for Youth $1,200 $87,533 $60,450 $37,725 Visiting Nurse Association $117,578 $64,546 Youth Homes $750 968,400 $18,669 TOTAL $27,500 $968,138 $427,323 $815,056 · The Arc and Mental Health Center are now funded on a fee for service (individual billing) instead of a block grant. ,ccoghs~agfundg\currall.doc Preliminary Recommendations CITY OF CORALVILLE HUMAN SERVICE AGENCY FUNDING FY01 Increase Funding Allocated % Increase Dollar Percent Agency FY99 FY00 99 to O0 Request Increase Increase Arc of Johnson County $1,500 $1,500 0.0% $1,500 $0 0.0% Big Brothers/Big Sisters 3,500 3,500 0.0% 5,000 1,500 42.8% Crisis Center 3,950 3,950 0.0% 4,550 600 15.1% Domestic Violence Int. 3,000 3,000 0.0% 10,000 7,000 233.0% Elderly Services Agency 2,400 2,400 0.0% 5,000 2,600 108.3% Emergency Housing Project 600 600 0.0% 1,000 400 66.6% Free Medical Clinic 1,000 1,000 0.0% 1,050 50 5.0% HACAP 0 2,500 N/A 2,750 250 10.0% Mayor's Youth Employment 2,200 2,200 0.0% 5,000 2,800 127.2% Program MECCA 1,500 1,500 0.0% 5,000 3,500 233.3% Rape Victim Advocacy 2,400 2,400 0.0% 2,640 240 10.0% ad Cross 1,000 1,000 0.0% 1,150 150 15.0% United Action for Youth 1,200 1,200 0.0% 10,000 8,800 733.3% Youth Homes 750 750 0.0% 750 0 0.0% TOTAL CONTINUATION $25,000 $27,500 10% $55,390 $27,890 97.1% New Reauests - Existing Agencies Evert Conner $500 $500 N/A ICARE 500 500 N/A Pathways 500 500 N/A TOTAL NEW REQUESTS $1,500 $1,500 N/A TOTAL CONTINUATION $56,890 $29,390 106.8% PLUS NEW REQUESTS iii ,rccoghs/agfundg/fund-c3a,doc Preliminary Recommendations CITY OF IOWA CITY HUMAN SERVICE AGENCY FUNDING FY01 Increase Agency Funding Allocated % Increase FY99 FY00 FY99 to FY00 Request Dollar Percent Big Brothers/Big Sisters 36,000 $38,150 7.4% $42,000 $3,850 10.0% Crisis Center 37,254 38,672 7.4% 40,600 1,928 4.9% Domestic Violence Int. 50,000 51,673 3.3% 72,473 20,800 40.2% Elderly Services Agency 58,500 60,255 3.0% 62,063 1,808 3.0% Emergency Housing Project 9,000 9,225 2.5% 10,000 775 8.4% Free Medical Clinic 5,700 5,985 5.0% 6,284 299 5.0% HACAP 7,625 7,850 2.9% 8,635 785 10.0% ICARE 10,000 10,250 2.5% 10,500 250 2.4% Mayor's Youth Employment 38,000 40,450 6.4% 45,000 4,550 11.2% MECCA 26,800 27,872 4.0% 35,000 7,128 25.5% Neighborhood Centers 54,844 57,836 5.4% 70,000 12,164 21.0% Rape Victim Advocacy 13,000 13,500 3.8% 14,850 1,350 10.0d/o Red Cross 4,977 5,155 3.5% 5,500 345 6.6% United Action for Youth 58,000 60,450 4.2% 65,000 4,550 7.5% ' AL AGENCY CONTINUATION $409,700 427,323 4.3% $488,205 $60,582 14.1% CONTINGENCY $5,000 TOTAL CONTINUATION $409,700 $427,323 4.3% $493,205 $60,582 14.1% New Reouests Evert Conner $1,000 $1,000 N/A Pathways 2,000 2,000 N/A Total New Requests $3,000 $3,000 N/A Total Continuation + New Request $496,205 $63,582 14.8% iV ,:coghs~agfundg\fund-ic3.doc Preliminary Recommendations JOHNSON COUNTY HUMAN SERVICE AGENCY FUNDING FY01 Increase Allocated Allocated % Increase Agency FY99 FYO0 99 to 00 Request Dollar Percent Big Brothers/Big Sisters ~20,000 $21,000 5.0% 825,000 84,000 19.9% Crisis Center 66,917 68,924 3.0% 72,370 3,446 4.9% Domestic Violence Int. 51,965 54,065 4.0% 74,865 20,800 38.4% Elderly Services Agency 19,796 20,398 3.0% 21,010 612 3.0% Emergency Housing Project 10,500 11,500 9.5% 11,500 0 0.0% Free Medical Clinic~ 88,589 93,018 5.0% 97,669 4,651 5.0% HACAP 24, 155 25,000 3.5% 27,500 2,500 10.0% ICARE~ 17, 164 18,025 5.0% 18,500 475 2.6% Lutheran Social Service 16, 100 16, 1 O0 0.0% 16, 1 O0 0 0.0% rvlayor's Youth Employment 3,000 3,500 16.5% 34,000 30,500 871.4% MECCA 281,317 289,757 3.0% 296,277 6,520 2:2% Neighborhood Centers 47,902 53,482 11.6% 65,000 11,518 21.5% RaE~e Victim Advocacy 13,000 13,500 3.8% 14,850 1,350 10.0% F Sross 6,055 6,358 5.0% 6,625 267 4.2% United Action for Youth 84,984 87,533 3.0% 95,000 7,467 8.5% Visiting Nurse Assn.~ 119,315 117,578 -15.0% 117,600 22 .01% Youth Homes 68,200 68,400 0.3% 68,600 200 .29% TOTAL $938,961 $968,138 3.1% $1,062,466 $94,328 9.7% New Reouests Evert Conner 81,000 $1,000 N/A Total New Requests 81,000 91,000 Total Continuation Plus New 995,328 9.8% Request 91,063,466 ~These agencies funding are recommended by the Johnson County Board of Health to the Board of Supervisors. V :cogns~agfundg\fund-jc3,doc UNITED WAY HUMAN SERVICE AGENCY FUNDING UWFY01 Allocated Allocated % Increase Increase Agency UWFY99 UWFY00 99 to 00 Request Dollar Percent Alliance for Mentally III $1,000 $1,250 25% $2,500 $1,250 100.0% Arc of Johnson County 27,933 29,330 5.0% 36,000 6,670 22.7% Big Brothers/Big Sisters 25,683 30,283 18.2% 35,000 4,717 15.5% Crisis Center 68,489 75,338 10% 81,600 6,262 8.3% Dental Services for Kids 2,500 0 100% 8,000 8,000 100% Domestic Violence Int. 44,741 48,741 8.9% 90,342 41,601 85.3% Elderly Services Agency 36,453 38,000 4.2% 39,500 ' 1,500 3.9% Emergency Housing Prj. 18,640 20,000 7.3% 30,000 10,000 50.0% Evert Conner Center 0 1,000 N/A 5,000 4,000 400% 4 C's 15,071 15,821 4.9% 27,403 1,582 10.0% Free Lunch 3,000 4,000 33.3% 4,500 500 12.5% Free Medical Clinic 78,223 82,116 4.9'% 86,220 4,104 5.0% Goodwill 49,376 52,476 6.2% 80,000 27,524 52.4% Gr. Iowa City Housing 6,259 7,500 19.8% 7,500 0 0.0% Fellowship HACAP/Headstart 13,925 14,244 .02% 15,675 1,431 10.0% Handicare 19,574 20,754 6.0% 40,749 19,995 96.3% Hillcrest 7,811 8,211 5.1% 10,000 1,789 21.7% '~ARE 12,590 14,590 15.8% 16,000 1,410 619.6% .,~wa City Hospice 1,000 3,000 200% 5,000 2,000 966.6% Legal Services 25,246 26,546 5.1% 30,722 4,176 15.7% LIFESkills 1,000 1,100 10.0% 5,000 3,900 0% Lutheran Social Service 16, 198 17,098 5.5% 22,598 5,500 32.1% Mayor's Youth Employ. 9, 160 9,660 5.4% 26,500 16,840 174.0% MECCA 26,000 30,600 17.7% 3,500 4,400 14.3% Mental Health Center 15,750 16,500 4.7% 36,500 20,000 121% Neighborhood Centers 62,782 71,082 13.2% 88,800 17,718 25.0% Rape Victim Advocacy 16,794 17,250 2.7% 22,000 4,750 27.5% Red Cross 13,920 14,620 50% 17,139 2,519 17.2% School Children's Aid 8,500 9,186 8.0% 9,945 759 8.2% Special Care Dental 14,000 14,000 0% 20,000 6,000 42.8% United Action for Youth 31,977 37,725 17.9% 50,000 12,275 32.5% Visiting Nurse Assn. 63,125 64,546 2.2% 67,127 2,581 3.9% Youth Homes Agency 17,769 18,669 5.0% 20,000 1,331 7.1% TOTAL CONTINUATION $754,489 $815,236 8.0% $1,062,320 $247,048 30.3% TOTAL NEW REQUESTS $6,000 $6,000 N/A Pathways $7,500 $7,500 N/A Table to Table $7,000 $7,000 N/A TOTAL CONTINUATION PLUS NEW REQUESTS $1,076,820 $261,584 32% vi jccoghs~agfundg\fund-uw2 .doc UNITED WAY DESIGNATED GIVING Designated Designated Designated Designated Agency UWFY97 UWFY98 UWFY99 UWFY00 Alliance for the Mentally III $2,428 $2,571 $2,194 $2,227 American Heart Association $1,973 $2,695 $2,637 Arc of Johnson County $1,589 $968 $1,795 $1,812 Big Brothers/Big Sisters $2,884 $4,836 $6,553 $7,513 Boy Scouts $7,497 $6,644 $8,358 $11,115 Compassionate Friends $1,018 8834 $750 $853 Crisis Center $5,839 $4,154 $7,668 $8,842 Dental Services for Children $278 $1,457 $1,987 $2,998 Domestic Violence Intervention $6,859 $8,752 $11,326 $11,813 Elderly Services Agency $2,353 $3,575 $3,364 $3,993 Emergency Housing Project $1,802 $ 2,074 $2,139 $2,519 Evert Conner Center $0 $2,631 4C's $1,030 $1,619 $2.473 $2.597 Free Lunch Program $2,157 $3,367 $3.305 $4 412 Free Medical Clinic $4,974 $6,171 $5465 $6 889 Girl Scouts $1,894 $2,346 $3 118 $3 124 Goodwill $1,152 $1,537 $2 372 $2 477 Greater Iowa City Housing $50 $1,230 $2 347 $2 546 Fellowship , HACAP/Headstart $1,090 $1,055 $1,955 $1,407 Handicare $2,420 $2,549 $3,601 $3,600 Hillcrest $68 $345 $726 $566 Hospice 85,694 $10,403 $13,532 $14,531 ICARE $3,336 $3,151 $5,570 $5,445 Legal Services $716 $748 81,414 $1,304 Lekotek $73 885 8274 8267 Life Skills $190 8952 $2,033 $1,295 Lutheran Social Service $1,280 $1,566 $4,079 $2,189 Mayor's Youth Employment $595 $1,472 $1,392 $2,178 MECCA $523 $1,184 $1,947 $1,491 Mental Health Center $907 $1,124 $1,644 $1,520 Neighborhood Centers $786 $2,662 $1,509 $709 Nest of Johnson County, The $0 $1,567 $1,383 Pentacrest/Pathways $587 $704 Rape Victim Advocacy Program $843 $1,867 $2,454 $2,418 Red Cross $4,216 $4,350 $6,518 86,863 School Children's Aid $2,682 $3,114 $4,985 $6,035 Special Care Dental Program $301 $757 $974 $1,057 Table to Table $425 $1,133 $2,362 United Action for Youth $1,065 $2,572 $3,263 83,489 United Way $150 $50 $50 Visiting Nurse Association $3,112 $4,167 $8,003 $8,198 Youth Homes 83,583 $2,772 $4,013 $2,908 Non-United Way Agencies $7,744 $29,609 826,793 $47,188 TOTAL $89,688 $128,689 $167,925 $200,127 \jccoghs~agfundg~desgniv2.doc V j j UNITED WAY OF JOHNSON COUNTY 321 EAST MARKET STREET IOWA CITY, IA 52245 (319) 338-7823 May 1992 CONFLICT OF INTEREST STATEMENT PROTOCOL FOR PLANNERS AND ALLOCATORS WHEN VOTING ON OR DISCUSSING AGENCIES. ONE OF THE PRINCIPLES OF THE EVALUATION AND FUND DISTRIBUTION SYSTEM IS THAT FUNDS BE AWARDED WITH FAIRNESS. IN ORDER TO ASSIST VOLUNTEERS MAKING THIS DECISION, A COMMITTEE OF BOARD MEMBERS, PLANNERS, AND ALLOCATORS HAVE ESTABLISHED SOME GUIDING PRINCIPLES. WE ARE REQUESTING THAT VOLUNTEERS DECLARE THEIR CONFLICTS AND ABSTAIN FROM VOTING IN INSTANCES WHERE CONFLICTS EXIST. INSTANCES WHERE CONFLICT OF INTEREST MAY EXIST WOULD BE: A) DIRECT RELATIONSHIPS (SPOUSE, SIBLINGS, CHILDREN, ETC.); B) PROFESSIONAL RELATIONSHIP (THIS INCLUDES MEMBERSHIP ON AN AGENCY' S BOARD OF DIRECTORS); C) PERSONAL RELATIONSHIPS: D) A PERSON WHO CAN INFLUENCE OR BE INFLUENCED BY AN AGENCY. PERSONS WITH A CONFLICT OR INTEREST SHOULD NOT ACTIVELY LOBBY ON BEHALF OF AN AGENCY BUT CAN CLARIFY A DISCUSSION IF THEIR INFORMATION IS KNOWLEDGE BASED BUT NOT OPINION BASED. AT THE BEGINNING OF EACH MEETING THE CHAIR OF THE PLANNING COMMITTEE WILL MAKE THE FOLLOWING DISCLOSURE STATEMENT: "ANY MEMBER WHO HAS A POTENTIAL CONFLICT OF INTEREST DUE TO DIRECT, PROFESSIONAL, OR PERSONAL RELATIONSHIPS, OR A PERSON WHO CAN INFLUENCE OR BE INFLUENCED BY AN AGENCY IS HEREBY REQUESTED TO DECLARE THAT HE/SHE HAS A CONFLICT OF INTEREST REGARDING SUCH AGENCY AND ABSTAIN FROM VOTING IN INSTANCES WHERE CONFLICTS EXIST." jccoghs/agfundg/con~ict.doc viii USING THE BUDGET AND ACCOUNTABILITY QUESTIONNAIRE .Budget page 1 includes a summary of agency programs as well as budgetary information. There is a listing of local funding for last year and the current year, as well as the agency's request for next year. The local funding figures are based on the funders' calendars (7/1 to 6/30 for governmental funders and 4/1 to 3/31 for United Way). Page 1 is the only page in the entire budget and program packet that is not based on the individual agency's budget year. The agency's budget year is noted in the upper left comer of Budget page 1. Budget pages 2-4 provide figures based on the agency's own budgetary year (calendar, fiscal, federal, etc.). Budget pages 2-4 include figures for a three-year pedod: the pest, present and proposed budget years. Budget page 2 presents an overview of the agency's finances. Line I shows total funds available; it includes carryover and income. Line 2 is the total of expenditures; line 3 is the difference between lines I and 2. In-kind support and non-cash assets are also summarized on this page. A new section this year, the agency explains how last years local funding was spent. Budget page 3 and 3a if necessary provides a detailed account of the agency's income. Remember that this page is based on the agency's own budget year, not the funders'. This page includes only cash income, not in-kind. The total income is on the last line. Because this section involves a breakdown of proposed income for next year by program, it may be two pages for those agencies that have more than two programs. Budget page 4 and 4a if necessary details cash expenditures with total expenses appearing on the last line. Because this section involves a breakdown of proposed expenses for next year by program, it may be two pages for those agendes that have more than two programs. The next section has three sections: Restricted Funds: Lists monies earmarked for a particular use and indicates who imposed the restrictions. Matching Grants: Shows matching grants and includes grantor and source of match. In-Kind Support Detail: Itemizes and totals non-cash income. The salaried positions page(s) provide information on staff positions, benefits, salaries, and percent changes. The Agency Accountability Questionnaire includes information on the agency's mission statement, history, purpose, program(s), management, board of directors, financing, and UW involvement. The Goals and Objectives section explores the overall purpose of each agency program. It details last year's goals and progress and measurable objectives for the coming year with the tasks and resources necessary to accomplish them. ix HUMAN SERVICE AGENCY BUDGET FORM Director: NONE - President: Robert Wachal City of Coralville Agency Name: Alliance for the Mentally Ill of JC Johnson County City of Iowa City Address: P. O. Box 3087, Iowa City 52244 United Way of Johnson County Phone: (319) 337-5400 Completed by: Helen Dailey Approved by Chair Board: CHECK YOUR AGENCY'S BUDGET YEAR C' 1/1/00 - 12/31/00 x 10/1/00 - 9/30/01 /;" 10//.0/99 ' 4/1/00 - 3/31/01 - (date) 7/1/00 - 6/30/00 COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) 1. EDUCATION/ADVOCACY. A monthly program meeting features mostly local speakers who are involved with some aspect of the treaunent or care of persons with mental illnesses. A library of books and films is available at each program meeting. We also provide speakers to schools and local groups to provide information about the impact of mental illnesses on the · rimunity. Through our local, state. and national organizations we seek to improve treatment and services for persons with L,~ain diseases. Our members serve on county and state bodies. meet with legislators, write letters, and try to promote parity with the care and treaunent available for other illnesses. About 450 copies of our monthly newsletter are sent to members, local, county, and state officials, care providers, and all of the local agencies that serve persons with mental illnesses. 2. FAMILY/CLIENT SUPPORT. Two support groups meet monthly to share information and personal experiences. An answering service is employed to refer inquiries to members who are available to discuss matters of concern to the callers. Assistance is provided for a few persons to attend regional or national meetings. 3. SUPPORT OF CARE PROVIDERS. We provide assistance to local care providers to enable the purchase of materials or services that are not available through their normal budgets. We also provide some support to national rusearch and advocacy groups. We fund the production of a brochure, Tell Me Where to Turn, that describes the resources and care proriders available to persons with mental illnesses in Johnson County. Local Funding Summary: 4/1/98- 4/1/99- 4/1/00- % of Total 3/31/99 3/31/00 3/31/01 Budget United Way of Johnson County - - Does Not Include Designated Gvg. $1,000 $1,500 $2,500 19. 770 FY99 FY00 FY01 ~ _City of Iowa City 0 0 0 0 J,,.lnson County 0 0 0 0 City of Coralville 0 0 0 0 j ccoghs/xlbudg. xl s 1 - 1 - AGENCY: Alliance for the Mentally I11 of Johnson County BUDGET SUMMARY ACTUAL THIS YEAR BUDGETED ~l LAST YEAR PROJECTED NEXT YEAk Enter Your Agency's Budget Year = = > 1998 1999 2000 1. TOTAL OPERATING BUDGET (Total a + b) 20,697 16, 147 14,923 a. Carryover Balance (Cash 8,583 5,038 2,267 from line 3, previous column) b. Income (Cash) 12, 114 11,109 12,656 2. TOTAL EXPENDITURES (Total a+b) 15,659 13,880 12,100 a. Non-directed funding 387 1,280 400 b. Program Total (List Progs. Below) 15,272 12,600 11,700 1 ) Education/Advocacy 7,607 6,700 6,900 2) Family and Client Support 1,565 1,200 1,400 3) Support for Care Providers 6,100 4,700 3:400 5 6 7 8 4. RESTRICTED FUND BALANCE (Total from page 5) 0 0 0 5. IN-KIND SUPPORT (Total from Page 5) 20,270 22.788 25,400 6. NON-CASH ASSETS 0 0 0 Notes and Comments: BRIEFLY DESCRIBE HOW LOCAL FUNDS WERE SPENT LAST YEAR: 1998 expenditures include $2500 to the IMPACT program of University Hospitals, $500 to the UIHC Behaviorial Health; $600 to the Visiting Nurses Assoc, $1900 to NAMI and NAMI of Iowa, $600 to NARSAD, $500 to Life skills, Inc; $500 to Crisis Center, $1000 Hillcrest Supported Living; $2500 for printing & mailing, $1785 for state & national dues -2- jccoghs/xlbudg.xls - 2 - AGENCY Alliance for the Mentally I11 of Johnson County INCOME DETAIL NON- ACTUAL THIS YEAR BUDGETED DIRECTED PROGRAM PROGRAM LAST YEAR PROJECTED NEXT YEAR FUNDING 1 2 1. Local Funding Sources- ] 664 ] 1,187 ] 2,184 I 0 ~ 1,000 I 1,184 a. Johnson County 0 0 0 b. City of Iowa City 0 0 0 c. United Way of Johnson County 664 1,187 2,184 0 1,000 1,184 d. City of Coralville 0 0 0 e. f. :. Gr~- S~te. Fede~, Foun~tio~ I 0 I 0 I 0 I 0 I 0 I 0 a. b. c. d. c. f. ~. ~e~S~,esOfSe,-,,i~eseso,~¢~s~I O I O I O I O I O I 0 a. b. c. ~ :SalesofMate~i~s I 3811 1,2931 1,3001 1,3001 0l 0 a. NARSAD Cards 381 1,293 1,300 1,300 b. c. 5. Contributions/Donations } 3,398 ] 1,788 I 2,800l 2,8001 0] 0 a. United Way Designated Giving 2,194 1,115 2,000 2,000 b. Other Contributions 1,204 673 800 800 6. Special Events ~ 3,827[ 4,121 I 3,5001 3,5001 0l 0 a. Iowa City Road Races 1,053 826 0 0 b. Garage Sale 2,774 3,295 3,500 3,500 c. 7. Interest Income [ 0[ 25 I 72 ] 72 [ [ 8. Other- List Below ] 3,844 [ 2,695 ] 2,800 ] 2,800 [ 0 ] 0 a. Membership dues 3,844 2,695 2,800 2,800 b. c. TOTAL INCOME (sameasp. 2, line lb) 12,114 11,109 12,656 10,472 1,000 1,184 Notes and Comments: Since no income is generated directly by the three programs, past income has been considered as non-directed. The projected allocation of United Way income is $1000 toward the telephone answering service (provided by the United Way office prior to FY99) and $1184 toward the cost of producing and mailing the newsletter. -3- .iccoghs/xlbudg.xls - 3 - PROGRAM EXPENDITURE DETAIL AGENCY Alliance for the Mentally I11 of Johnson County NON- PROGRAM PROGRAM ACTUAL THIS YEAR BUDGETED DIRECTED l 2 LAST YEAR PROJECTED NEXT YEAR FUNDING 1. SaJaries 0 0 0 0 0 0 2. Employee Benefits & Taxes 0 0 0 0 0 0 3. Staff Development 0 0 0 0 0 0 4. Professional Consultation 60 105 250 0 250 0 5. Publications & Subscriptions 268 100 150 0 150 0 b. Dues and Memberships 1,784 1,785 2,000 0 2,000 0 7. Moreage, Rent and Property Tax 0 0 0 0 0 0 8. Building & Maintenance 0 0 0 0 0 0 9. Equipanent Purchase/Rental 0 0 0 0 0 0 10. Utilities 0 0 0 0 0 0 11. Telephone 908 1,000 1,100 100 100 900 12. Office Supplies & Postage 1,097 1,200 1,200 200 500 200 13. Printing and Publicity 1,609 1,500 1,800 100 1,600 100 14. Locai Transportation 0 0 0 0 0 0 15. Insurance 0 0 0 0 0 0 16. Audit 0 0 0 0 0 0 17. Interest 0 0 0 0 0 () 18. Other (Specify): AMI of Iowa 1,500 1,000 1,000 0 1,000 0 19. National Alliance 400 300 300 0 300 20. NARSAD 600 600 600 0 600 21. Grants to local agencies 6,100 2,700 3,100 0 0 0 22. Meeting Expenses 347 200 200 0 0 200 23. Awards/Convention 986 400 400 0 400 0 24 "Tell Me Where to Turn Brochure" 0 3,000 0 0 0 0 25 TOTAL EXPENSES ( p. 2, nne 2) 15,659 13,890 12,100 400 6,900 1,400 Notes and Comments: -4- jccoghs/xlbudg.xls - 4 - AGENCY Alliance for the Mentally I11 of Johnson County ACTUAL THIS YEAR BUDGETED k_ J FRICTED FUNDS: LAST YEAR PROJECTED NEXT YEAR Restricted by: Restricted for: TOTAL RESTRICTED FUND (also shown page 2, line 4) 0 ] 0 ] 0 _MATCHING GRANTS Grantor/Matched by !N-KIND SUPPORT DETAIL Services/Volunteers 2284 hours; 2536 hours; 2800 hours @$8.00/hr 18,272 20,288 22,400 Material Goods Garage Sale 2,000 2,500 3,000 Space. Utilities, etc. }Other: (Please specify) Notes and Comments: jccog~hs/xlbudg.xls - 5 - SALARIED POSITIONS AGENCY Alliance for the Mentally I11 of Johns "X"all that apply FTE* Salary. Position/Title ] ~: ~ s-, Last This Next Actual This Budgeted Year Year Year Last Year Year Next Year Change No paid positions TOTAL FTE's and SALARIES I * Full-time equivalent: 1.0=full-time: 0.5=half-time; etc. 6- ,iccoghs/xlbudg.xls AGENCY: Alliance for the Mentally III of Johnson County ACCOUNTABILITY QUESTIONNAIRE A. Agency's Mission Statement or Primary Purpose: We provide support and educational programs for parents, siblings, spouses, children, and friends of persons with mental illnesses and for persons who have a mental illness. We also advocate for improved services and research for the various brain diseases. B. Board of Directors: 1. Please attach a list of your agency's Board of Directors (page 7A) 2. Frequency of meetings: Monthly 3. Bdefly descdbe board orientation and ongoing training opportunities: A one-hour meeting is held prior to each monthly program meeting to discuss expenditures, projects, and future plans for the organization. C. Finances: 1. Are there fees for any of your services? Yes __ No X a. If YES, describe circumstances. b. Are they flat fees or sliding fees ? , 2. Does your agency have: an internal audit external audit financial review X Frequency Monthly 3.Has your agency filed the Annual Report with the Secretary of State? Yes X No 4. Has your agency filed Form 990 with the IRS? Yes X No 5. Please discuss your agency's fundraising efforts, if applicable. We have an annual garage sale that generated $3300 this year. Other major sources of income are membership dues, contributions from organizations in the community (mostly for special projects), Iowa City Road Race, United Way designated giving, and sales of NARSAD cards & supplies. D. Management: There are no paid staff members. 1. Does each professional staff have a wdtten job description? Yes No 2. Is the agency Directors performance evaluated at least yearly? Yes No By Whom? E. Program/Services: The orqanizafion is a sup/3ort, education, and advocacy qroup and does not charee for any direct services. Please define your agency's units of service (service definition, length of time, cost per unit of service, number of units provided, direct or indirect.) Please supply information about clients served by your agency during last two complete budget years. Refer to form instructions for definition of duplicated and unduplicated. -7- AGENCY: Alliance for the Mentally III of Johnson County Enter Years 1998 1999 1. How many Johnson County residents (including 1 a. Duplicated (a) (a) Iowa City and Coralville) did your agency serve? Count lb. Unduplicated (a) (a) Count 2. How many Iowa City residents did your agency 2a. Duplicated serve? Count 2b. Unduplicated Count 3, How many Coralville residents did your agency 3a. Duplicated serve? Count 3b. Unduplicated Count 4. How many units of service did your agency pro- 4a. Total vide? 4b. To Johnson County Residents (a) The newsletter is mailed 10 times per year to about 450 addresses, including all facilities for persons with mental illnesses. 190 families have paid dues at least once during the past two years. An average of about 40 persons attend the monthly program meetings. Several thousand copies of the Tell Me VVhere to Turn brochure were distributed during this year. The telephone service is provided by four or five members on a continuous basis. No records of ethnicity or age of persons who attend our functions are kept,' about 95% of the dues-paying members are residents of Johnson County. 5. Other Areas Served: Do you provide services to areas outside of Johnson County? No 6. Client Profile (for last complete year, if available): (See comment under item #4) Age Gender Ethnicity 0 - 5 Female African American 6 - 17 Male Native American 18 - 29 Asian 30 - 61 Hispanic 62 - 75 Caucasian/Non-Hispanic 75 + Multi-racial AGENCY: Alliance for the Mentally III of Johnson County 7. Evaluation and Review: A. Please discuss how your agency measures the success of its programs. We discuss overall success at two annual meetings designed to promote discussion of unmet needs of consumers and families. B. Does your agency have performance objectives? No [Give several examples] C. What plans does your agency have to increase efficiency and effectiveness? 1) We are considering having a small office space in conjunction with another agency or possibly contracting with a service provider to assist with grant writing, advocacy and management. 2) We will continue to fund the production and distribution of a brochure that fists all services available for persons with mental illnesses in Johnson County. Previous editions have been widely used by clients and service providers. 3) We will attempt to improve our records concerning in-kind donations of goods and services by our members. 8. In what ways will the needs of your service population change in the next five years: The reduction in the use of institutional settings along with the advent of managed care has required family members to provide more of the care for persons with chronic mental illnesses. Thus the need for a support, education, and advocacy group to serve these family members is increasing. Will be making an effort to involve siblings of persons with mental illnesses to take a more active role in providing support. AGENCY: Alliance for the Mentally III of Johnson County 9. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: Difficulty in obtaining volunteers to facilitate support group meetings. 10. List complaints about your services of which you are aware: None 11. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: No waiting lists. How many people are currently on your waiting list? 12. In what way(s) are your agency's services publicized? Through publicity m/eases, individual interviews with media, outreach letters, and, most important/y, our rnonth/y newsletter 13. United Way involvement by your agency: ("X" if agency participates) a. Agency Directors Meetings X b. Agencies Representative to Funding Hearings c. Business Blitz d. Day of Cadng e. Kick Off X f, Victory Reception X g. Other -lo- -10- AGENCY: Alliance for the Mentally III of Johnson County AGENCY HISTORY The Alliance for the Mentally III of Johnson County (AMIJC) was incorporated as a nonprofit organization in 1986. In 1985 the Mental Health Center (MHC) organized a program for relatives of persons with schizophrenia. These family members began to meet for further education and mutual support with the guidance of Carol Lear of the MHC. Within a year, the group organized and affiliated with the National Alliance for the Mentally Ill (NAMI, the umbrella organization with neady 200,000 members) The group then expanded to include family members and individuals with all the major brain disorders, including schizophrenia, bipolar illness, panic attack, obsessive-compulsive disorders, and severe depression. Our organization holds meetings where members can share concerns, learn about brain disorders and receive practical information about health insurance, medical treatment, housing, employment, and community resources. In addition to the program meetings, there have been support group meetings devoted to the needs of families of persons with schizophrenia and another for family members and persons with bipolar illness. In addition to the educational programs for ourselves and the mutual support groups, we have also developed outreach programs to provide speakers to local groups and to participate in county, state, and national activities. The principal advocacy tasks are to improve public knowledge about the nature of brain disorders in order to reduce the stigma and discrimination applied to our relatives with mental illnesses. We have also made small grants to local agencies for items to improve services to persons with serious mental illnesses (SMI). Some examples during the past three years include seed grants to Hillcrest Supported Living for their revolving fund to assist with emergency expenses for persons with SMI, funds to the IMPACT program at University Hospitals to provide enrichment activities for which they cannot be reimbursed, funds to the Visiting Nurses Association to provide aids for medication compliance, and funds to the UIHC Behavioral Health Services, Life Skills, Inc, and the Crisis Center for books and other educational materials to assist family members and other who care for persons with SMI. A new grant recipient for 1999 is Chatham Oaks. We also support the AMI of Iowa state office and NARSAD, the major private organization that supports scientific research for brain diseases. Thus, the focus of our group remains to support, educate,. and advocate. We have no paid positions and rely entirely on volunteers for phone services, speakers, newsletters and management. -11- -11- AGENCY: Alliance for the Mentally III of Johnson County I=Y99 GOALS GOAL 1: Provide support for families of persons with mental illness and to clients who themselves have a mental illness. 1. We have continued to support "caring and sharing" groups that have meetings. 2. We have employed a phone answering service to assist persons with questions to contact one of several members who have volunteered for this service. This service replaced a function previously provided by the United Way office staff. 3. We arranged for a winter party and a summer picnic for persons with mental illnesses and their family members to enjoy a social occasion together. 4. We have and will continue to produce Tell Me Where To Turn, a brochure that lists services of all types that are available in Johnson County to persons with mental illnesses. We are the major source of funding for the production and distribution of this widely-used brochure. Goal 2: Educate ourselves and others about the nature of mental illnesses. 1. We had monthly program meetings with speakers who discussed many aspects of services for the mentally ill. Examples included psychiatrists from UIHC, the head of the UI School of Social Work, staff persons from Goodwill programs, the Grant Wood AEA, the Abbe Center, Iowa Protection and Advocacy, the Community Mental Health Center and the Colleges of Pharmacy and Law. 2. We continue to provide books, tapes, and pamphlets at our monthly meetings. In addition, we have transferred our library of materials to the Community Mental Health Center to make them available for a wider audience. 3. We have funded the purchase. of reference books and materials for local service agencies. GOAL 3: Advocate for improved and expanded services for persons with severe and persistent mental illness. 1. We will present our annual awards in October to Dr. Dell Miller (UI Department of Psychiatry), Carol Spaziani (volunteer activities at the state and local levels), and John Watson (CEO of Goodwill Industries of S E Iowa, which provides employment to many persons with mental illnesses). 2. In addition to our membership dues, we have contributed over $2000 this year to the state and national organizations that are the primary advocacy groups for persons with mental illnesses. 3. We will contribute approximately $2600 this year to local service agencies to assist them with special projects designed to enhance the quality of services provided to persons with mental illnesses. 4. We devoted one of our monthly program meetings to a meeting with the Johnson County CPC to discuss unmet service needs for persons with mental illnesses. 5. Our members have served on the Boards of Directors of Goodwill, Chatham Oaks, the Mental Health Center, United Way of Johnson County and Hillcrest. Other examples include service on the MHDD Planning Council and as President of AMI of Iowa. AGENCY: Alliance for the Mentally Ill of Johnson County AGENCY PROGRAM GOALS AND OBJECTIVES GOAL: To continue our role as the primary volunteer organization in Johnson County that provides support, education, and advocacy for families of persons with mental illnesses. Objective A: To give emotional support to others affected by mental illnesses. Tasks: 1. Organize monthly support group meetings. 2. Provide support through continuous access to a member by phone. 3. Provide several annual social events for both families and clients. Objective B: To educate ourselves and others in the community about the scientific advances in the treatment of mental illnesses as well as the common concerns and problems for family members of persons with these illnesses. Tasks: 1. Organize monthly meetings with knowledgeable, professional speakers. 2. Provide books, tapes, and pamphlets at meetings. 3. Provide information and assistance through the mail and by phone. 4. Provide books and other educational materials to local service agencies to aid their support of family members. 5. Provide support to NARSAD (National Association for Research on Schizophrenia and Depression). 6. Provide our local newsletter to service providers and community leaders in addition to our own members and other persons affected by mental illnesses. Objective C: To advocate for improvements in existing services for persons with mental illnesses as well as to encourage the development of community resources to replace the statewide services that are being discontinued. Tasks: 1. Organize and present annual awards to volunteers and professional care providers. 2. Testify at hearings, serve on local committees, boards and task force groups that discuss policies for persons with mental illnesses. 3. Advocate through letters and conversations about the needs of persons with mental illnesses. 4. Provide support to the National Alliance for the Mentally III and to NAMl-lowa for national and statewide advocacy activities. 5. Actively seek support from siblings of persons with serious mental illnesses (SMI). -13- HUMAN SERVICE AGENCY BUDGET FORM Director: Rod Sullivan Agency Name: Arc of Johnson County City of Coralville Address: 1700 S. 1 .t Avenue, Suite 16 Johnson County City of Iowa City Phone: 351-5017 United Way ef ,lehneen Ceunty Completed by: Rod Sullivan CHECK YOUR AGENCY'S BUDGET YEAR Approved by Chair: ~ LT~~_~ 1/1/00 -- 12/31/00 on 4/1/00 -- 3/31/01 10/1/00 -- 9/30/01 7/1/00 -- 6/30/01 X COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e. Program 1, 2, 3, etc.) 1. Direct Services: These are services that The Arc provides to enable children and adults with mental retardation and other developmental disabilities to continue to live at home with their families. These services include long-term and short-term Respite Care; Supported Community Living (SCL); Consumer Directed Attendant Care (CDAC); Home and Vehicle Modification; and Supported Employment, including job seeking, job development, job placement, on-the-job training, and follow- along support. Virtually all of these services are provided free of charge to consumers, and billed to third-party payors on a fee-for-service basis. Some of these services cannot be billed in this manner, and are funded through the United Way and private donations. 2. Advocacy/Community Awareness: These are activities intended to further the mission of The Arc. This includes but is not limited to: Information and Referral; helping people to locate necessary supports; monitoring the supports that exist in the community; informing people with disabilities and their families of programs and opportunities that are available; informing the community as to the causes and prevention of mental retardation; educating the population on the roles of people with disabilities within the community; monitoring governmental actions that impact this population; providing educational programming for people with disabilities and their families; providing social opportunities for persons with disabilities; maintaining a lending library; offering community programs, including candidate's, Special Education, and Legislative forums; a monthly newsletter; a monthly Parent Support Group; a monthly Self-Advocacy Group; the Natural Ties Program; Sabbath Sunday; and other efforts, as needed. All of these services are provided free of charge to consumers, and are funded entirely through the United Way and private donations. Local Funding Summary: 4/1/98 - 4/1/99 - 4/1/00 - % of Total 3/31/99 3/31/00 3/31/01 Budget United Way of Johnson County -- $23,626 $29,333 $36,000 12.3% Does Not Include Designated Gvg. FY99 FYO0 FY01 City of Iowa City $0 $0 $0 0% Johnson County $0 $0 $0 0% City of Coralville $1500 $1500 $1500 .5 % -1- -14- AGENCY: Arc BUDGET SUMMARY ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEE YEAR Enter Your Agency's Budget Year --> FY99 FY00 FY01 1. TOTAL OPERATING BUDGET (Total a+b) 534, 619 524,752 520,203 a. Carryover Balance (Cash from line 3, previous column) 272, 115 241,990 213,203 b. Income (Cash) 262,504 282,762 307,000 2. TOTAL EXPENDITURES (Total a+b) 292,629 311,549 330,000 a. Non-directed funding 14,669 16,788 19,500 b. Program Total (List Progs. Below) 277,960 294,761 3 10,500 1 Direct Services 187,952 199,211 209,000 2 Advocacy/Community Awareness 90,008 95,550 101,500 3 4 5 7 8 4. RESTRICTED FUND BALANCE (Total from page s ~ 0 0 0 5. IN-KIND SLIPPORT (Total from Page5 ) 12,017 13,335 15,000 6. NON-CASH ASSETS 101,797 90,889 79,981 Notes and Comments: BRIEFLY DESCRIBE HOW LOCAL FUNDS WERE SPENT LAST YEAR: Program 1: United Way funds allowed The Arc to provide Respite services to people who are otherwise ineligible for fi ~ 'ogram 2: United Way funds supported all the services listed in Program 2. jccoghs/xlbudg .xls - 2 - - 15- AGENCY Arc INCOME DETAIl, NON- ACTUAL THIS YEAR BUDGETED DIRECTED PROGRAM PROGRAM LAST YEAR PROJECTED NEXT YEAR FUNDING 1 2 1. Local Funding Sources- I 25,1261 26,3071 30,0001 o l s,ooo] 25,000 a. Johnson County 0 0 0 0 0 0 b. City of Iowa City 0 0 0 0 0 0 c. United Way of Jolmson County 23,626 24,807 28,500 0 4,750 23,750 d. City of Coralville 1,500 1,500 1,500 0 250 1,250 e. f. 2. amut~-s~te, Vede~, Fo~tions I o[ o[ o l o[ o[ o a. b. C. d. e. f. 3. Net Sales Of Serviees (sources) ] 216,1961 230,0001 245,0001 o l 245,oool o a. In -Home Services 175,818 186,333 198,450 0 198,450 0 b. Employment Services 40,378 43,667 46,550 0 46,550 0 c. 4. Net Sales of Materials 01 0 0I 0I 01 a. b. C. 5. Contributions/Donations [ 5,4711 5,955 6,5001 0l 2,0001 4,5001 a. United Way Designated Giving 1,971 2,200 2,500 0 0 2,500 b. Other Contributions 3,500 3,755 4,000 0 2,000 2,000 6. Sp~alE~,e,.~ I 1,1651 2,0001 3,0001 3,0001 o l 0 a. b. c. 7. Interest Income [ 11,131 I15,0001 18,5001 15,000 I o l 3,500 I 8. Other-Li.~tBe~ow [ 3,4151 3,5001 4,0001 01 01 4,000 a. Membership 3,415 3,500 4,000 0 0 4,000 b. c. TOTAL INCOME (same asp. 2, line lb) 262,504 282,762 307,000 18,000 252,000 37,000 Notes and Comments: - 16 jccoghs/xlbudg. xls - 3 ' PROGRAM EXPENDITURE DETAIL AGENCY Arc NON- PROGRAM PROGRAM ACTUAL THIS YEAR BUDGETED DIRECTED 1 2 _ LAST YEAR PROJECTED NEXT YEAR FUNDING Salaries 117,223 125,402 13 1,103 6,555 111,438 13, 110 2. EmployeeBenefits&Taxes 19,928 21,316 22,289 1,114 16,940 4,235 3. Staff Development 1,841 1,603 1,750 88 1,400 262 4. Professional Consultation 694 1,102 1,200 60 966 174 5. Publications & Subscriptions 761 775 798 40 354 404 6. Dues and Memberships 6,843 7,566 8,000 400 900 6,700 7. Morgage, Rein and Property Tax 3,001 3,080 3, 102 155 2,482 465 8. Building &Maintenance 2, 151 1,671 1,878 94 1,502 282 9. E quiptment Purchase/Rental 212 1,233 1,333 67 1,066 200 lo. utilities 1,624 1,711 1,810 91 1,449 270 11. Telephone 2,223 2,349 2,406 120 1,925 361 12. Office Supplies 8: Postage 5,036 5,012 5,511 276 4,008 1,227 13. Printing and Publicity 317 551 567 28 453 86 14. Local Transportation 3,100 3,129 3,333 167 2,999 167 15. Insurance 2,006 3,122 3,559 178 2,847 534 Audit 125 2,050 2,065 103 1,652 310 17. Interest 0 0 0 0 0 0 18. Other (Specify): 0 0 0 0 0 0 19 Contact Labor 108,002 112,960 121,388 6,069 115,300 19 20 Misc. 6,634 6,009 7,000 350 593 6,057 21 Building depreciation 10,908 10,908 10,908 545 8,726 1,637 22 23 24 25 TOTAL EXPENSES ( p. 2, line 2) 292,629 311,549 330,000 16,500 277,000 36,500 Notes and Comments: jccogh.s/xlbudg.xls - 4 - -'l 7- AGENCY Arc of Johnson County ACTUAL THIS YEAR BUDGETED RESTRICTED FUNDS: LAST YEAR PROJECTED NEXT YEAR Restricted by: Restricted for: TOTAL RESTRICTED FUND (also shown page 2, line 4) 0 0 0 ~[ MATCHING GRANTS Grantor/Matched by 0 0 0 ~TOTAL MATCHING GRANTS (also shown pg. 3, line 2) 0 0 IN-KIND SUPPORT DETAIl, ServicesNolunteers 9,500 10,000 11,500 Material Goods 2,517 3,335 3,500 Space, Utilities, etc. o o o Other: (Please specify) 0 0 0 }TOTAL IN-KIND SUPPORI ihown 12,017 13,335 15,000 Notes and Comments: Board Calculations = 12 members x 4 hours/month x 12 months x $15/hour = $8640 - '~ ~3- jecoghshdbudg.xls - 5 - "X*'all ~at a~ply ~E* Sala~ Positio~itle ~ ~ ~ ~ L~t This Next Actual ~is Budgeted % Yc~ Ye~ Yc~ L~t Ye~ Yc~ Next Yc~ Ch~ge Executive D~ector X X X 20 1.00 1.00 ! .00 38,406 39,366 41,000 Pro~ Develop. Coord. X X X 20 1.00 1.00 1.00 24,343 25,560 26,838 5% F~ily Se~ices Coord. X X X 20 1.00 1.00 1.00 21,742 23,500 24,440 4% F~ily Se~ices Coord. X X X 20 0.00 0.50 0.50 0 14,976 15,725 5% Emplo~cnt S~cialist X X X 20 i .00 1.00 1.00 24,33 ] 22,000 23, 100 5% ~o~ Assis~t X X X 20 0.50 0.00 0.00 8,077 0 0 0% Cic~cal Assis~t X X X 0 0.10 0.00 0.~ 324 0 0 0% i TOTAL FTE's and SALARIES 5 q. 5 q. 5 117,223 125,402 13 1,103 4% * Full-time equivalent: 1.0=full-time; 0.5=half-time; etc. jccoghs/xlbudg.xlS - 6 - ' 19- AGENCY: ACCOUNTABILITY QUESTIONNAIRE A. Agency's Mission Statement or Pdmary Purpose: The Arc of Johnson County is committed to being a leader in offedng information, services, and advocacy to individuals with developmental disabilities, their families, and community; to promote informed choices and the realization of their goals relating to where and how they live, learn, work, and play. B. Board of Directors: 1. Please attach a list of your agency's Board of Directors (page 7A) 2. Frequency of meetings: Two hours monthly, plus one annual retreat. Additional time at Committee Meetinns is expected. 3. Bdefly descdbe board orientation and ongoing training opportunities: Every new Arc Board member receives a two-hour orientation, involving the Board President, Executive Director, and staff. This is held at The Arc, and includes a great deal of observation. Each new Board member is assigned a Board mentor. This mentor is a Board member who has served at least one term, and can help to teach the new Board member how things work. In addition, twenty minutes of every Arc Board meeting is set aside for board development. Please refer to attached Board Manual for further details on board orientation. C. Finances: 1. Are there fees for any of your services? Yes X No a. If YES, descdbe circumstances: Some families are required to pay for a portion of their County- funded Respite. This is determined by Johnson County. b. Are they flat fees or sliding fees X ? 2. Does your agency have: an internal audit external audit X financial review Frequency: Annually 3. Has your agency filed the Annual Report with the Secretary of State? Yes X No 4. Has your agency filed Form 990 with the IRS? Yes X No -7- Joined Board Term Exnires President: Judy Warth - 127 West Forevergreen Road 1996 2000 North Liberty IA 52317 (h) 626-3248 (w)356-0860 (mobile) 5.15/238-8583 Fax: 356-8574 Email: jwarth@aol.com. Vice Pres: Sondra Kaska - 103 E. College St., Suite 300 1996 2000 Iowa City, IA 52240 (h) 338-4038 (w) 358-6690 fax 358-8054 Treasurer: Melanie Alberts - 925 West Park Road 1995 2001 Iowa City, IA 52246 (H) 338-0857 Treasurer.' Brad Stiles - 722 Oakland Avenue 1997 2001 Iowa City, IA 52240 CrI) 338-5580 Secretary.' Loft Bears - Bon Aire, Lot 369 1997 2001 Iowa City, IA 52240 (H) 337-2120 Board.' Nancy Brown - 718 Carriage Hill #3, Iowa City IA 1999 2001 52246 (H) 356-6459 Ann Brownsberger - 712 6th Ave, Coralville IA 52241 1999 2001 (H) 356-6209 (W) 354-7641 Tim Clancy- 302 South Gilbert Street, #1216 1997 2001 Iowa City IA 52240 (H) 354-1067 AI Dix - Hy-Vee, 1720 Waterfront Drive, Iowa City IA 1998 2000 52240 (W) 354-7601 CrI) 339-1106 Kathryn Kurth - 55 Gleason Drive, Iowa City IA 52240 1998 2000 (W) 335-0110 (H) 337-9374 William Kurth - 9 South Linn, Apt. 3 1995 2001 Iowa City, IA 52240 (H) 351-2382 Theresa Lemire - 1802 7th Ave. Ct., Iowa City IA 52240 1999 2001 (H) 338-0641 Keith Ruff- 601 South Gilbert Street 1997 2001 Iowa City, IA 52240 (H) 354-3912 -21 - AGENCY: Arc 5. Please discuss your agency's fundraising efforts, if applicable. The Arc has not done much fundraising in the past decade. The current Board of Directors understands that times have changed, and fundraising is a necessary part of their jobs as Board Members. Plans have been finalized for an early December direct mailing campaign. The Arc is aggressively approaching our many vendors about getting pdce breaks and/or donations. We have greatly increased our United Way involvement; we are actively recruiting new members; and we have begun to advertise planned giving as a viable option. We are planning an annual fundraising event that has everyone excited; it should combine fundraising and mission as well or better than any fundraising event in the country. We have seriously considered undertaking a Social Entrepreneurship venture, but the Board decided that the staff time that might be required could lessen the time available to work on our mission. D. Management: 1. Does each professional staff have a wdtten job description? Yes X No 2. Is the agency Director's performance evaluated at least yeady? Yes X No By Whom? Board of Directors E. Program/Services: Please define your agency's units of service (service definition, length of time, cost per unit of service, number of units provided, direct or indirect.) In-Home Services: Respite Care: Respite is defined as caring for a person with a disability in order to give the primary caretakers some relief. This allows families time away dudng periods of stress or crisis, to tend to business, or simply to take a break. Respite is funded three ways: 1. HCBS Waiver Respite -(Persons with disabilities who are eligible for Title 19) unit of service/cost = one hour/S12.00 July 1, 1998- June 30, 1999 - 8545 hours of HCBS respite provided 2. CountV Respite -(Persons with disabilities who are not eligible for Title 19) unit of service/cost = one hour/S12.00 July 1, 1998- June 30, 1999 - 2409 hours of County respite provided 3. United Way Respite -(Persons with disabilities who are not eligible for Title 19 or County respite) unit of service/cost = one hour/S12.00 July 1, 1998- June 30, 1999 - 341 hours of United Way respite provided -8- AGENCY: Arc SupDorted Community Living (SCL): SCL allows individuals to work toward specific goals with the help of skilled professionals. SCL is funded two ways: 1. HCBS Waiver SCL -(Persons with disabilities who are eligible for Title 19) unit of service/cost = one hour/S22.32 July 1, 1998- June 30, 1999 - 892 hours of HCBS SCL provided 2. County SCL -(Persons with disabilities who are not eligible for Title 19) unit of service/cost = one hour/S22.32 July 1, 1998- June 30, 1999 - 37 hours of County SCL provided Consumer Directed Attendant Care (CDAC): CDAC gives individuals the opportunity to make personal choices regarding their care. CDAC is funded through the HCBS Waiver for people who are Title 19 eligible. unit of service/cost = one hour/S18.00. July 1, 1998- June 30, 1999 - 0 hours of CDAC provided. Home and Vehicle Modification (H&V): H&V allows changes to be made to existing homes and vehicles that allow full access for the person with a disability. H&V is funded through the HCBS Waiver for people who are Title 19 eligible. The Arc has no rate, but serves as a "pass through". Local contractors bill the Arc, which in turn bills HCBS. One H&V has been done to date. Advocacy/Awareness: In response to a previous request from the United Way, The Arc has begun to measure Advocacy in units of one hour. These units are provided free of charge, and funded largely through the United Way. From July 1, 1998 to June 30, 1999, The Arc provided at least 450 hours of Advocacy. We say "at least" 450 hours, simply because while the staff had been used to doing Advocacy, they had not been used to documenting these efforts. Awareness has been more difficult to quantify; while Advocacy is a direct service, Awareness is indirect. There is no set unit for Awareness, nor any charge for the service. Awareness is also funded primarily through the United Way. Community Programs: Community Programs include forums, Self- Advocacy Groups, Parent Support Groups, the monthly newsletter, Compuplay, and the Natural Ties Program. There is no unit for Community Programs, nor is them any charge. The Self- Advocacy Group met twelve times last year, while the Parent Support Group met ten times. Compuplay takes place on a weekly basis, and the newsletter went out once each month. Twelve people are currently utilizing the Natural Ties Program. The Arc is looking at ways to better measure the impacts of our Community Programs. United Way funding supports all these programs. -9- -23- AGENCY: /J, r c Supported Employment: Job seeking, job development, job placement, on-the-job training, and follow-along support are all components of the Supported Employment Program. Supported Employment is funded three ways: Del3artment of Vocational Rehabilitation Fundincl :Currently using an outcome-based method of payment. Successful completion of each outcome means $1500 per person for the Arc. July 1, 1998-June 30, 1999 - $7900. HCBS Waiver Fundincl (People who are ineligible for Voc Rehab funding, but eligible for Title 19) unit of service/cost = monthly needs of the consumer (minimum of two contacts)IS257.75 July 1, 1998- June 30, 1999 - 0 units of service provided. County Fundinc~: (People who are ineligible for Voc Rehab and HCBS) unit of service/cost = one hour/S38.38. July 1, 1998- June 30, 1999 - 787 units of service provided. We propose to continue to use United Way funding to support programs that cannot be funded by other means. This would include some services in each of our programs. In-Home Support Services: United Way dollars will allow The Arc to continue to provide Respite for individuals who are not eligible for other funding. Advocacy/Awareness: The Self-Advocacy Group, along with at least 760 hours of other Advocacy, is not billable to any other payor. This is completely funded by the United Way. Community Pro.Qrams: Parent Support Groups, the monthly newsletter, community forums, Compuplay, and the Natural Ties Program are all examples of Community Programs that will continue to be funded by the United Way. The Arc has received positive reviews for each of these programs, and has experienced a corresponding increase in utilization. We continue to search for alternative sources of funding, but resources remain scarce. We will need an increase in our United Way allocation in order to expand programming to meet these demands. -10- AGENCY: /~ r c Please supply information about clients served by your agency dudng last two complete budget years, Refer to form instructions for definition of duplicated and unduplicated, Enter Years > FY1998 ~FY1999 1. How many I a, Duplicated 1908 2111 Johnson County Count residents (includ- ing Iowa City and Coralville) did your agency serve? lb, Unduplicated 881 900 Count 2a. Duplicated 1205 1212 2. How many Iowa Count City residents did your agency serve? 2b, Unduplicated 554 565 Count 3a. Duplicated 553 580 3. Coralville Count residents? 3b. Unduplicated 210 219 Count 4a, Total 8650 12010 4. Units of service you provided? 4b. To Johnson 7912 11633 County Residents 5. Other Areas Served: Do you provide services to areas outside of Johnson County? yes Area(s) served: Iowa, Cedar, and Washin.aton Counties Services provided: Respite and SCL; varyincl amounts of advocacv and awareness Funding Sources: Counties: HCBS; United Way -11- AGENCY: ,q r c 6. Client Profile (for last complete year, if available): Note: These statistics do not include Advocacy, Info and Referral, Education, or Community Programs. This data is not tracked for those services/programs. Age Gender Ethnicity 0 - 5 11 Female '/;3. Afdcan American 5 6 - 17 40 Male 5 O Native Amedcan 2 18 -29 17 Asian 4 30 - 61 22 Hispanic 4 62 - 75 2 Caucasian/Non-Hispanic 1 75 + 0 Multi-racial 3 7. Evaluation and Review: A. Please discuss how your agency measures the success of its programs. The Arc is evaluated by the State of Iowa Department of Human Services for all programs that use HCBS funding. We are proud to report that The Arc received a Three Year Certification with Excellence, the highest recommendation that DHS can give. Using an outcome-based survey method, DHS determined that 26 out of a possible 28 outcomes were present for people served by The Arc. There is also an extensive self-evaluation process; surveys are sent to every consumer, family, Case Manager, employer, and In- Home Services Provider, as well as an array of others who deal with The Arc. About 40% of our surveys came back, and the results were overwhelmingly positive. The Arc is a membership organization, which empowers the members to offer their opinions at any time, and to vote at the annual meeting. We also ask for feedback every month in our newsletter. Finally, and most importantly, we try to stress that we maintain an open-door policy, meaning that anyone can share their ideas at any time. B. Does your agency have performance objectives? [Give several examples] Please see the Goals and Objectives section. C. What plans does your agency have to increase efficiency and effective- ness? Please see the Goals and Objectives section. 8. In what ways will the needs of your service population change in the next five years: -12- AGENCY: A(~ We continue to see certain demographic trends that mirror those reported by the US Census Bureau. We find ourselves serving a greater number of single parent families, most headed by women. This trend puts additional pressure on The Arc to be there when asked, for many families have no other options. The population we serve continues to diversify ethnically, including people of mixed races. We serve a few more people that are recent immigrants, and more of the people we serve speak Spanish. We serve a large number of children, and many of these children have "nontraditional" diagnosis, such as Autism or ADHD. Because of this, we are required to become experts in areas that are new to many of us. We also continue to advocate for adequate service funding for these populations. On the adult side, persons with Brain Injuries present a new constellation of issues, once again forcing us to learn new things and to push for appropriate service funding. We are also seeing more adults who live with their parents; in addition, both the people with disabilities and their parents are living longer. Finally, persons with disabilities are speaking up, and forcing agencies like The Arc to provide the services they want, rather than the services we feel they need. This will not be a big departure for The Arc, as we have embraced the Self-Advocacy model, but it will impact many other agencies. We expect all of these trends to continue over the next 5 years. 9. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: As stated earlier, Managed Care (or Managed Cost) has greatly impacted The Arc. This is happening concurrently with an increase in emerging disability groups (such as ADHD). Research and experience show us that without services, these individuals are prone to institutionalization, abuse, and delinquency. Many of these individuals fall outside of the criteria established by Managed Care corporations. As these needs increase, our resources must keep pace. Additionally, continued deinstitutionalization places a greater burden on community-based agencies. We are frequently asked to provide services to people who posses greater needs and require more staff time. While we are very supportive of this change, we need adequate resources to effectively serve these individuals. As always, funding for services is at the forefront. Finally, we are concerned about the notion currently being forwarded by some in the political arena that faith- based organizations should be "taking care" of the population we serve. We feel that this demonstrates both a naivet~ as to the size and scope of governmental involvement, and a blatant disregard for people with disabilities and their wants and needs. -13- -27- AGENCY: Arc 10. List complaints about your services of which you are aware: Because The Arc places such an emphasis on getting feedback from many sources, we occasionally receive comments that could be labeled as complaints. This happens very infrequently, but when it does, we attempt to deal with every complaint individually and in person. We listen intently. We address all complaints as a staff, in order to get a brooder perspective on the issues. Finally, we try to actually address the complaint. We cannot please everyone all the time, but we can listen, and truly give consideration to their ideas. When we successfully accomplish this, we get very few complaints. See question #11 for our most frequently- mentioned issue. 11. Do you have a waiting list or have you had to tum people away for lack of ability to serve them? What measures can be taken to resolve this problem: We have no waiting list, and are, in fact, poised for growth. We do occasionally get requests for service that are very specific, and therefore difficult to fulfil. Typically, we do not lack providers with the specific training the families request, but we do not have enough of these specially-trained people. We are currently working with 4-5 families who find themselves in this situation. They receive services, but the services are not exactly what they desire. We continue to work to recruit individuals who can provide the services these families want. How many people are currently on your waiting list? 0 12. In what way(s) are your agency's services publicized? We have a monthly newsletter that is seen by over 1000 people every month. We do direct mailings, and are listed two ways in each phone book. We have brochures spread throughout the county. The Arc takes advantage of our long-standing relationships with local newspaper and radio personalities. Arc staff make a number of presentations to community groups. Finally, we have made a concerted effort to become more visible, attending every possible community event, particularly those involving the United Way. Despite all these efforts, we must also market The Arc to our fundors- Johnson County, the City of Coralville, and the United Way, among others. This is an often-overlooked publicity effort; we need to show you that we are worthy of our funding. -14- AGENCY: Arr 13. United Way involvement by your agency: ("X" if agency participates) a. Agency Directors Meetings X b. Agencies Representative to Funding Headngs X c. Business Blitz d. Day of Cadng X e. Kick Off X f. Victory Reception X g. Other Organized a Director's lunch; h. Board President serving as Chair of United Way Ddve at Hospital Schools; i. Director served as Chair of 1998 Agency Campaign; j. Participated in every interview for new Director (1998); k. Attended welcome for new Director and farewell for former Director (1998); I. Volunteer to work on outcome-based methods; m. Payroll deductions for United Way; n. Perfect attendance at Director's Meetings; o. Health Insurance discussions; p. Attended a meeting of the United Way Board; q. Donated several hundred dollars worth of items to other United Way agencies (including a copier); r. Organized a team for Road Races (1998); s. Staff served as volunteers in Road Races office (1998). -15- -29- AGENCY: ~ r c AGENCY HISTORY AGENCY: The Am of Johnson County Throughout its 42 year history, The Arc of Johnson County (The Arc) has acted as an advocate for the rights of citizens with mental retardation and developmental disabilities. When the notice appeared in the Iowa City Press Citizen over 41 years ago asking for interested persons to come to a meeting, Johnson County had no educational, recreational, vocational, or residential programs for individuals with mental retardation and developmental disabilities. Fast forward to 1999, and Johnson County has model programming in all in four areas. The Arc has been instrumental in creating these programs, and in advocating for programs which provide individuals with mental retardation and other developmental disabilities with services that non-disabled people take for granted. Many services which The Arc developed now exist as separate entities. The Iowa City Community School District Special Education Program and Goodwill Industries of Southeast Iowa were both nurtured by The Arc. In 1970, members of The Arc began discussing possible alternatives to institutionalization. In June 1971, Systems Unlimited Inc. was founded by seven members of The Arc who had been charged with the responsibility for making residential services available on the community level. Special Populations Involvement (SPI) came about because of cooperative planning, begun in 1959, between the Iowa City Recreation Department and The Arc to meet the recreational needs of individuals with mental retardation and developmental disabilities. Despite all these successes, there is still considerable work to be done. The current Mission Statement of the Arc is as follows: "The Arc of Johnson County is committed to being a leader in offering information, services, and advocacy to individuals with developmental disabilities, their families, and community; to promote informed choices and the realization of their goals relating to where and how they learn, live, work, and play." This may strike some as unnecessary; after all, Johnson County now has many wonderful services, right? Yes, there are many wonderful services available. And due in large part to the efforts of The Arc, we have managed to "raise the bar" when it comes to the rights of people with developmental disabilities. We are in the middle of a civil rights battle. And as long as people with disabilities struggle to obtain their civil rights, The Arc will be there to help. This is our current mission, and until we have reached our goal, also our future plans. -16- -30- 1999 ProRress Toward Al encv Goals Agency Name Arc of Johnson County Year FY'00 Name of Program All Goal: To reduce the mount of financial loss suffered by The Arc. Objective A: Increase income. Tasks: 1. Increase the mount of SCL and CDAC provided. 2. Increase the mount of Supported Employment provided. 3. Increase Arc membership. 4. Increase fundraising efforts. Progress: The Arc provided 892 units of SCL in FYO0, which is three times the amount provided in FY99. CDAC services were essentially eliminated through State regulation, so little was done in this area. The amount of Supported Employment provided by the agency remained very steady, but did not increase much. Staff turnover in this area hindered us in achieving our goals in this area. Arc membership is up almost 20%, and a Membership Committee has been formed by the Board Fundraising also has a committee assigned, and a workplan in place. Objective B: Decrease expenses. Tasks: 1. Staffrestmcturing. 2. Changing insurance carriers. 3. Stress efficiency in travel, utilities, postage, phone calls, etc. Progress: The Arc is now fully staffkd with 4.5 FTEs. Future staff restructuring will not likely occur any time soon. The Arc's insurance carriers are currently being reevaluated by a risk management expert. The Arc has stressed all the aforementioned efficiencies. Goal: Undertake a "Social Entrepreneurship" venture. Objective A: Develop an alternative source of income. Objective B: Increase income. Objective C: Increase flexibility of available funds. Objective D: Reduce reliance on primary funders. Objective E: Add a needed service to the community. Objective F: Provide employment opportunities for persons with disabilities. -17- -31 - Tasks: (Relate to each Objective) 1. Identify community needs. 2. Identify businesses that meet these needs. 3. Of these businesses, pick one that is: a. Affordable. b. Congruent with the Mission of The Arc. c. Within our ability to manage. d. Able to turn a profit. 4. Invest in/start/buy this business. Progress: The Arc spent a great deal of time and energy pursuing various entrepreneurial ventures in FY99. The Arc came close to entering into such a venture, but the Board decided against it. The Board has instead decided to invest some of the agency's reserve in the stock market. The thinking was that the rate of return should be about the same, plus there is less risk, because we can pull out at any time. The Board also felt that this plan would take far less staff time, allowing staff to concentrate on mission. Since the idea has not been completely ruled out, The Arc will continue to keep its eyes open for an appropriate entrepreneurial venture. Resources needed to accomplish tasks 1. Staff time and expertise. 2. Board time and expertise. 3. Membership time, expertise, and approval. 4. Outside consulting. 5. Arc financial reserves. Program: In-Home Services Goal: Improve responsiveness in the In-Home Services Program. Objective A: Provide families and caregivers with access to staff at any time. Tasks: 1. Develop an on-call system of staffing. 2. Establish on-call policies and procedures. 3. Provide training to on-call staff. 4. Provide training to those who may use the on-call staff. 5. Determine a method of reimbursement for on-call staff. 6. Monitor usage and effectiveness of system. -32- -18- Progress: The Arc instituted on-call procedures in FY99. We use a cell phone that is rotated between three Arc staff All consumers and providers of in-home services have been trained as to why and when to call. Staff has been trained, and are properly reimbursed. l, Ve have monitored the usage and effectiveness for a year now, and to some extent, the jury is still out. We receive very J~w calls, but the system seems to work. We will continue to monitor this for one more year, which amounts to the life of the phone service contract. Objective B: Purchase and implement cellular phone. Tasks: 1. Shop for phone and service agreement that meets Arc needs. 2. Purchase phone and agreement. 3. Train on-call staff on phone operation. Progress: Completed See above. Resources needed to accomplish program tasks 1. Executive Director time. 2. Arc resources. Program: Advocacy/Awareness Goal: Increase effectiveness of Advocacy/Awareness efforts. Objective A: Inform and educate interested parties (Awareness). Tasks: 1. Increase membership. 2. Increase Arc visibility in the community. 3. Develop a good working relationship with State and National Arcs. 4. Enhance Arc library offerings. 5. Network with other community members and groups. Progress: Membership is up 20% for FY99. The ,~rc continues to increase participation in community events. The Arc of Johnson County has stepped into a leadership role with the State Arc, and has had our first real contact with the National Arc. Both organizations are now looking to The Arc of Johnson County for help with major changes that they are making. The Arc library has been reorganized and updated, and there are a handful of new offerings. Finally, The Arc continues to network with other community organizations, particularly at the Executive Director and Program Development Coordinator levels. -19- Objective B: Act on behalf of people with disabilities (Advocacy). Tasks: 1. Increase amount of input from people with disabilities and their families. 2. Increase input from other service providers. 3. Pass this input on to funders/governments/schools/etc. 4. Hold more frequent meetings of Governmental Affairs Committee. 5. Participate in local, state, and federal planning sessions. 6. Continue to nurture Self-Advocacy Group. Progress: The Arc has revamped its Governmental Affairs Committee, and that group has targeted numerous issues. The Arc is at the table for virtually all decisions that affect people with disabilities, and writes letters when not at the table. The Self: Advocacy Group is almost 40 individuals strong and growing. Resources needed to accomplish program tasks 1. Stafftime. 2. Member time. 3. Arc resources. Program: Community Programs Goal: Increase utilization of Community Programs. Objective A: Bolster Parent Group. Tasks: 1. Survey parents as to wants and needs. 2. Provide flee on-site respite. 3. Publicize the group. 4. Provide more and different speakers. Progress: The Arc Parent Support Group continues to sujgir J~om sporadic attendance. l~Ve are addressing this area once again in the "Goals" section of our materials. Objective B: Bolster Natural Ties Program. Tasks: 1. Publicize program. 2. Recruit and train volunteers. 3. Bring in National representatives. 4. Increase ongoing support. Progress: The Natural Ties program has bene~tedJ~om the development of a Student Advisory Board, which is actively recruiting new members. National personnel visited Iowa twice in FY99. -34- -20- Objective C: Bolster Community Forums. Tasks: 1. Survey members for appropriate forum topics. 2. Publicize forums. 3. Alert affected officials/others. Progress: The Arc held three comm unity forums in FY99, and had an excellent response in each case. All forums were taped and broadcast locally, and tapes are available at The ~trc. Resources needed to accomplish these tasks 1. Stafftime. 2. Arc resources. -35- -21- A ency Goals Form Agency Name: The Arc of Johnson County Year: FYO1 Name of Program: All Goal: To reduce the amount of financial loss suffered by The Arc. (This goal is repeated from FY00.) Objective A: Increase income. Tasks: 1. Invest Arc reserve in a manner that meets the agency's social requirements, yet produces substantially more income than it is currently generating. 2. Begin a direct mail campaign, with letter of solicitation to go out in early December. 3. Undertake other fundraising efforts as determined by Fundraising Committee. , 4. Increase the amount of fee-for-service services provided. 5. Advocate with State Legislature and State DHS for adequate rates of reimbursement. Resources Needed: Board, staff, and voltmteer time and expertise; increased appropriations from State Legislature and DHS. Objective B: Decrease expenses. Tasks: 1. Retain more service providers, thereby saving on recruitment and training costs. 2. More closely monitor and attempt to reduce mileage reimbursements. Resources Needed: Board, staff, and volunteer time and expertise; increased staff training on recruitment and retention issues. -36- -22- Name of Program: Direct Services Goal: Increase size of Supported Employment Program, and income program generates. Objective A: Improve overall quality of Supported Employment services provided. Tasks: 1. Attract and hire quality staff. 2. Provide proper training and support. 3. Increase program oversight. 4. Pursue National Accreditation. Resources Needed: Good pool of applicants; good interviewing and screening techniques; Technical Assistance from Iowa CEO; Executive Director's time; money required for accreditation. Objective B: Improve marketing of Supported Employment services. Tasks: 1. Strengthen relationships with local high school Special Education teachers. 2. Strengthen relationships with Johnson County MH/DD Department. 3. Strengthen relationships with neighboring cormties. 4. Redo informational brochures. 5. Distribute informational brochures whenever possible. Resources Needed: Good Supported Employment staff; staff time; Technical Assistance from Iowa CEO; brochure materials. -37- 23 Name of Program: Advocacy/Community Awareness Goal: Continue to work toward our Mission: "Offering information, services, and advocacy to individuals with disabilities, their families, and community; to promote informed choices and the realization of their goals relating to where and how they live, learn, work, and play." Objective A: Inform and educate the Johnson County community. Tasks: 1. Increase the number of educational forums sponsored by The Arc. 2. Continue to serve as a resource for information and referral. 3. Increase Arc membership. 4. Provide appropriate resources to allow Parent Support Group to thrive and grow. 5. Provide appropriate resources to allow Self-Advocacy Group to thrive and grow. 6. Increase the amount and scope of advertising for all of the above. Resources Needed: United Way Funding; Board, staff, and volunteer time; access to outside expertise; feedback from constituents. Objective B: Advocate with and on behalf of people with disabilities. Tasks: 1. Find out what people with disabilities want and need. 2. Increase input from families, providers, and others in the community. 3. herease participation in Governmental Affairs Committee. 4. Monitor policy changes at all levels. 5. Advocate with Arc of Iowa and Arc of the US. 6. Advocate with State and Federal Legislatures. 7. Advocate with DHS on Local, State, and Federal levels. 8. Advocate with Johnson and other counties. 9. Advocate with local school districts. 10. Provide individual advocacy as requested. Resources Needed: Board, staff, and volunteer time; various publications and subscriptions; Arc monetary reserves. HUMAN SERVICE AGENCY BUDGET FORM Director: Barbara Curtin City of Coralville Agency Name: Big Brothers Big Sisters of Johnson County Johnson County City of Iowa City Address: 4265 Oak Crest Hill Rd SE Iowa Cit)', IA 52246 United Way &Johnson County Phone: 337-2145 Completed by: B ra Cu.~ni CHECK YOUR AGENCY'S BUDGET YEAR Approved by BBBS Board Chair'~ (d te) Approved by Extension Chair: ~ 1/1/00 - 12/31/00 10/1/00 - 9/30/01 q-o~o~- ~9 4/1/00 - 3/31/01 - (date) 7/1/00 - 6/30/01 __X COVER PAGE Programs: 1. One-to-one match program. The purpose of our one-to-one match program is to provide youth with adult mentors who can assist them in becoming competent, confident and caring individuals. Professional staff screen, train, and supervise all matches. Volunteers may range in age from 18 to 80+ years of age. 2. Group Programs GAP, Focus on Girls and YES are our current Group Programs. Each of these programs provides critical afterschool educational and recreational opportunities in a supervised setting. Transportation, often a barrier, is provided by Big Brother Big Sister staff or volunteers. Local Funding Summary: 4/1/98 - 4/1/99 - 4/1/00 - % of Total 3/31/99 3/31/00 3/31/01 Budget United Way of Johnson County - - Does Not Include Designated Gvg. $25,683 $30,283 $35,000 11.5% FY99 FY00 FY01 _. ~y of Iowa City $3 6,000 $3 8, 150 $42,000 13.8% Johnson County $20,000 $21,000 $25,000 8.2% City of Coralville $3,500 $3,500 $5,000 1.6% Jccoghs/xlbudg. Xls - I - AGENCY: Big Brothers Big Sisters BUDGET SUMMARY ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAt~ Enter Your Agency's Budget Year ==> 7/198-6/30/99 7/1/99-6/30/00 7/1/00-6/30/01 1. TOTAL OPERATING BUDGET (Total a+b) 266, 817 288,378 303,496 a. Carryover Balance (Cash from line 3, previous column) 15,904 42,645 45,346 b. Income (Cash) 250,913 245,733 258, 150 2. TOTAL EXPENDITURES (Total a+b) 224, 172 243,032 256,770 a. Non-directed funding 67,252 72, 910 76, 148 b. Program Total (List Progs. Below) 156,920 170, 122 180,622 1 One-to-one match program 125,536 136,098 148,758 2 Group Programs 31,384 34,024 31,864 3 4 6 7 8 5. IN-KIND SUPPORT (Total from Page S) I 504,824l 551,508[ 597,266I Notes and Comments: BRIEFLY DESCRIBE HOW LOCAL FUNDS WERE SPENT LAST YEAR: The significant in-kind support from Johnson County Extension allows us to use more of our funds for direct service. Local funds are used to support salaries for the director and program staff. This staff is necessary to recruit, screen, train and supervise the volunteers who work directly with the youth. Staff also conduct our major fund raiser, Bowl for Kids' Sake. Our ending balance is necessary to prevent cash flow problems during the year. -40- jccoghs/xlbudg.xls 2 INCOME DETAIL NON- ACTUAL THIS YEAR BUDGETED DIRECTED PROGRAM PROGRAM LAST YEAR PROJECTED NEXT YEAR FUNDING 1 2 I ,cal Funding Sources- I 86,350I 94,108 ] 107,000I 22,000I 67,000} 18,000 a. Johnson County. 20,000 21,000 25,000 10,000 10,000 5,000 b. City of Iowa City 36,000 38,150 42,000 40,000 2,000 c. United Way of Johnson County 26,850 31,458 35,000 10,000 15,000 10,000 d. City of Coralville 3,500 3,500 5,000 2,000 2,000 1,000 C. f. 2. Grants-State, Federal. Foundations ~ 45,714I 29,050 [ 20,000I 0[ 20,000I 0 a. State Crime Prevention Grant 23,470 12,650 10,000 10,000 b. DECAT match for Grant listed above 5,400 5,000 2,000 2,000 c. State of Iowa Juvenile Justice Grant 9,799 1,400 d BBBSA Grant 3,000 10,000 8,000 8,000 c Johnson Count>' Extension grant summer staff' 4, 045 f. 3. Net S es Of Se ices sour es> I 01 01 01 01 01 0 a. b. C. 4. Net Sales of Materials ] 0} 0I 0[ 0 I 0 ] 0 5. Contributions/Donations } 13,376 ] 16,000I 21,000} 9,000} 7,500 I 4,500 a. United Way Designated Giving 7,017 6,000 6,000 4,000 2,000 b. Other Contributions 6,359 10,000 15,000 5,000 7,500 2,500 6. SpecialEvents I 98,492 } 106,450 [ 110,000 I 45,0001 55,000 [ 10,000 a. Bowl For Kids' Sake 97,096 106,450 110,000 45,000 55,000 10,000 b. Road Race 1,396 0 0 C. 7, Interest Income I i25 I 125 I 150l 1501 I s,. Other-List Below I 6,856 [ 0 [ 0 ] 0 } 0 [ 0 a. Reimbursements to program 6, 856 TOTAL INCOME (sameasp. 2, line lb) 250,913 245,733 258,150 76,150 149,500 32,500 Notes and Comments: Line 2a- State Crime Prevention grant will end or be decreased for fiscal year 2001. Line 2b- DECAT contribution to grant will end or decrease in fiscal year 2001. Line 2c- This grant for gender specific programming has ended. We are seeking additional grant funds. Lmc s'-~- These include an insurance reimbusement and conference costs reimbursed by Big Brothers Big Sisters of An~erica. jccoghs/xlbudg.xls - 3 - -4'~' PROGRAM EXPENDITURE DETAIL AGENCY Big Brothers Big Sisters NON- PROGRAM PROGRAM ACTUAL THIS YEAR BUDGETED DIRECTED 1 2 LAST YEAR PROJECTED NEXT YEAR FUNDING 1. Salaries 148,923 158,141 171,446 44,000 108,446 19,000 2. Employee Benefits & Taxes 27,086 29,691 31,974 8,448 18,562 4,964 3. Staff Development 495 2,500 2,000 500 1,250 250 4. Professional Consultation 5. Publications & Subscriptions 6. Dues and Memberships 2, 185 6,000 6,000 1,000 4,500 500 7. Morgage, Rent and Property Tax 8. Building & Maintenance 9. Equiptment Purchase/Rental 10. Utilities 11. Telephone 855 800 900 200 500 200 12. Office Supplies &Postage 1,851 3,500 3,500 2,000 1,000 500 13. Printing and Publicity 737 2,500 2,500 500 1,500 500 14. Local Transportation 2,019 2,000 2,500 250 1,500 750 15. Insurance, Program 7,053 7,500 7,500 1,000 6,300 200 16. Audit 17. Interest 18, Other (Specify): 19 Van insurance 1,250 1,200 1,200 200 1,000 20 One-to-one match program ex 6,214 5,000 5,000 5,000 21 Computer maintenance/upgra 1,600 4,000 4, 000 4, 000 22 Bowl for Kids' Sake 9,032 12,000 14,000 14,000 23 Contributions/Gifts 250 250 250 24 Crime Prevention Grant Mat 8,857 3,950 25 GAP Program Actitivies 6,015 4,000 4,000 4,000 TOTAL EXPENSES ( p. 2, line 224, 172 243,032 256,770 76, 148 148,758 31,864 Notes and Comments: Line 6 The amount for FY 99 is only $2,185 because part of the dues were paid in FY98. Line 12- We are increasing both our outreach and program growth, therefore; the postage costs will be higher. Line 13- We will be developing a new brochure and posters and continuing to market our program to attract new volunteers. Line 23- Contributions and Gifts is a line item that allows BBBS to make a contribution e.g. a death of a program sponsor. Line 24- Our match for the Crime Prevention grant for Fy'98 and Fy99 were paid in Fy'99. In FY'00 the amount is less because the grant money is budgeted to be less. Line 25 - Because of a decrease in grant funds we will have less to spend on the GAP program activities. -42- jccoghs/xlbudg.xls - 4 - AGENCY Big Brothers Big Sisters ACTUAL THIS YEAR BUDGETED R 'RICTED FUNDS: LAST YEAR PROJECTED NEXT YEAR Restricted by: Restricted for: State of Iowa Crime Prevention GAP 23,470 12,650 10,000 DECAT Crime Prevention Grant 5,400 5,000 2,000 State of Iowa Juvenile Justice grant Focus on Girls 9,799 1,400 Big Brothers Big Sisters of America Volunteer Recruitment 8,000 MATCHING GRANTS Grantor/Matched by State of Iowa Crime Prevention Grant/Matched by Johnson County. 5400 5000 ~TOTAL MATCHING GRANTS (also shown pg. 3, line 2) 5400 5000 0 ! N-KIND SUPPORT DETAIl, Sen'ices/Volunteers 640 vol./48804 hrs x $10 hr = 488,040 534,220 579,460 !Material Goods phone system/office machines 7,530 7,756 7,989 Space. Utilities, etc. office space 6,000 6, 180 6,365 Other: (Please specify) office supplies 3,254 3,352 3,452 TOTAL IN-KIND SUPPORT (also shown on page 2, line 5 ~ 504,8241 551,508~ 597,266 Notes and Comments: jceoghs/xlbudg.xls - 5 - SALARIED POSITIONS AGENCY Big Brothers Big Sisters "X"all that apply FTE* Salary ~ % PositionSitle ~ ~ ] ~ Last This Next Actual This Budgeted Year Year Year Last Year Year Next Year Ch~ge Case Manager 25 X X 22% 1.00 1.00 1.00 28,158 30,000 30,900 3% Case Manager 25 X X 24% 1.00 1.00 1.00 19,880 21,000 21,630 3% Progrim Director * 25 X X 21% 0.80 0.96 1.00 28,164 35,003 37,699 8% Executive Director 31 X X 20% 1.00 1.00 1.00 42,921 44,638 45,977 3% GAP Coordinator ** 21 X X 24% 1.00 0.83 0.83 19,500 18,000 ]8,540 3% Summer GAP staff *** 0.25 1,845 Supervision Specialist 1'*** X 6% 0.38 7,200 NA Supervision Specialist 2 X 6% 0.38 0.38 0.38 g,455 8,500 8,500 0% Work Study Student 0.25 0.25 !,000 1,000 0% Full-time equivalent: 1.0= full-time; 0.5 = half-time; etc. * Change in position title to reflect more accurately job responsibilities. ** Because of a decrease in grant funds, the GAP Coordinator will be a 10 month position. *** Summer GAP staff will be paid by Johnson County Extension beginning in FY00. *** * Supervision Specialist position is an hourly position without benefits except for IPERS. Two positions in FY01. -44- jccoghs/xlbudg.xls - 6 - AGENCY: Big Brothers Big Sisters of Johnson County ACCOUNTABILITY QUESTIONNAIRE A, Agency's Mission Statement or Primary Purpose: The purpose of Big Brothers Big Sisters of Johnson County is to empower youth through menDring to become competent, confident and cadng individuals, B. Board of Directors: 1, Please attach a list of your agency's Board of Directors (page 7A) 2. Frequency of meetings: monthly 3. Briefly describe board orientation and ongoing training opportunities: New Board members receive an orientation and a program information notebook as a resource. Board members receive an annual presentation by the program staff as well as a monthly report from the Executive Director. Board members are encouraged to attend local training and Big Brother Big Sister conferences. C. Finances: 1. Are there fees for any of your services? Yes __ No __X__ a If YES, describe circumstances. b. Are they fiat fees or sliding fees ? 2. Does your agency have: an internal audit external audit X financial review X Frequency - annually by the State auditor because we are part of Extension 3. Has your agency filed the Annual Report with the Secretary of State? Yes No __NA because we are part of Extension we do not need to file this report. 4. Has your agency filed Form 990 with the IRS? Yes No - NA see above 5. Please discuss your agency's fundraising efforts, if applicable. In 1999 Bowl for Kids' Sake raised over $100,000 for our agency. We collected $97,096, which was 39% of our income. Strong community support allows us to continue this event as our major fundraiser. Feb, 26, 2000 is the date of our next event. D. Management: 1. Does each professional staff have a wdtten job description? Yes __X__ No 2. Is the agency Directors performance evaluated at least yearly? Yes X__ No By Whom Board President &Extension Director -7- Big Brothers Big Sisters of Johnson County Advisory Board members August 1999 Officers: Ross DeValois President Mid America Securities Sandra Lawrence President-Elect Iowa City School District Mary Jo Seaba Secretary Mercy Hospital Tiffani Shaw Treasurer UI Foundation Members: Bill Burger Mercantile Bank Gary Fabian Greenwood & Crim Jodi Gibson Juvenile Court Bob Goodfellow Goodfellow Printing Joe Holland Attorney Jim Linn Iowa City Police Dept. Chip Miller Iowa Realty Vernona Myers Iowa City School District Ed Ring American College Testing John Schneider National Computer Systems Ken Yoder Coldwell Banker 7a -46- AGENCY: Big Brothers Big Sisters of Johnson County E. Program/Services: Please define your agency's units of service (service definition, length of time, cost per unit of service, number of units provided, direct or indirect.) One-to-one Mentoring- A unit of service is one hour-in-person contact between a Big Brother Big Sister volunteer and their Little Brother or Little Sister. 41,496 units of service were provided in FY'99 at a cost of $3.02 per unit. Group Programs- A unit of service is a one-hour in-person contact between a volunteer or a staff person and a child in a small group setting. 14,432 units of service were provided in Fy'99 at a cost of 92.17 per unit. Enter Years FY'98 FY'99 1. How many Johnson County residents (including la. Duplicated 839 833 Iowa City and Coralville) did your agency serve? Count lb. Unduplicated 640 638 Count 2. How many Iowa City residents did your agency 2a. Duplicated 415 408 serve? Count 2b. Unduplicated 336 338 Count 3. How many Coralville residents did your agency 3a.. Duplicated 151 150 serve? Count 3b. Unduplicated 122 121 Count 4. How many units of service did your agency provide? 4a. Total 63,348* 55,352 4b. To Johnson 63,348* 55,352 County Residents * This figure is inaccurate. It should have been 52,060 units of service. 5. Other Areas Served: Do you provide services to areas outside of Johnson County? NO -8- AGENCY: Big Brothers Big Sisters of Johnson County 6. Client Profile: Figures are for calendar year 1998 and are calculated for an annual report prepared for Big Brothers Big Sisters of Amedca. Age Gender Ethnicity 0 - 5 Female 312 Afdcan Amedcan 51 6 - 17 562 Male 250 Native American 18 - 29 Asian 45 30 - 61 Hispanic 15 62 - 75 Caucasian/Non-Hispanic 396 75 + Multi-racial 55 7. Evaluation and Review: A. Please discuss how your agency measures the success of its programs. 1. We use a Program Outcome evaluation tool for all matches on an annual basis. 2. A committee of the Board conducts an annual review of case files. and case managers conduct a quarterly review. 3- Every five years Big Brothers Big Sisters of America conducts a two-day on site evaluation. 4. GAP (Group Activity Program) youth, volunteers, and parents receive an evaluation survey at the end of each GAP session. B. Does your agency have performance objectives? Yes 1. Provide supervision for at least 200 active matches during FY'01. Outcome: 80% of the youth matched will demonstrate more positive attitudes toward school and increased ability to avoid delinquent behavior. 2. Provide mentors for 150 youth in GAP after-school program during FY'01. Outcome: 80% of GAP youth will demonstrate increased knowledge of community resources. C. What plans does your agency have to increase efficiency and effectiveness? We received a grant for a new client database that will allow us to more efficiently organize our information and create useful reports. We will continue to collaborate on programming to maximize resources. We will use work-study students whenever possible. 8. In what ways will the needs of your service population change in the next five years: We anticipate a continuing increase in requests for our services. We continue to see more families that are experiencing multiple problems and require additional staff attention. -9- AGENCY: Big Brothers Big Sisters of Johnson County 9. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: It has become very difficult to remain competitive in the job market because of low unemployment. With the living wage in Johnson County approaching $9.50 hr. we will need to raise salaries to retain staff and hire new staff. With the ending of the State Crime Prevention grant the stability of our after-school GAP program is threatened. We are working hard to find alternative funding. 10, List complaints about your services of which you are aware: Our waiting list is a concern for parents seeking service. The GAP program is one option for children as they wait. We receive requests for service from outside of Johnson County. We do not have the resources to meet these requests. 11. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: The waiting list is for our one-to-one match program. We offer our GAP program for youth as they wait. We also address this problem by maintaining an on-going volunteer recruitment campaign. How many people are currently on your waiting list? 70 12. In what way(s) are your agency's services publicized? 1. Newsletter 2. Brochures and posters 3. Public Service Announcements 4. Newspaper articles 5. Speaking engagements 6. Local fairs and community events 13. United Way involvement by your agency: ("X" if agency participates) a. Agency Directors Meetings X b. Agencies Representative to Funding Hearings X c. Business Blitz X d, Day of Caring X e, Kick Off X f. Victory Reception X g. Other- United Way speaking engagements -10- AGENCY: Big Brothers Big Sisters of Johnson County AGENCY HISTORY In 1974, Johnson County Extension received funds to support a "big sisters" program. A part-time urban aide managed the program under the supervision of the 4H youth staff. In 1975 urban funds were discontinued. At the same time a local Optimist Club was about to end its 'uncles" program. A proposal was submitted to the City Council of Iowa City for a part-time Director for a new Iowa City PALS program. PALS combined the "big sisters" and "uncles" programs. The PALS program became a youth program of Johnson County Extension and received in-kind support from Extension. The proposal to the City Council stipulated that PALS would have its own Advisory Board, professional staff and would be responsible for salades and operating costs. In January 1976, the city Council approved a $7,00 allocation and a part-time Director was hired. During the first year the Director contacted Big Brothers Big Sisters of America for assistance in joining the national organization. Provisional status was granted in 1979 and in 1980 the "Iowa City" part of the name was dropped and the Board approved the acceptance of clients outside of the Iowa City/Coralville metropolitan area. Big Brothers Big Sisters of Johnson County was approved as a full affiliate of Big Brothers Big Sisters of America in 1986. In 1983 the GAP (Group Activity Program) was first organized to offer service to those children waiting for a one-to-one match. Due to lack of funding and lack of support by Big Brothers Big Sisters of America, the program was discontinued in 1984. This program is an example of Big brothers Big Sisters of Johnson County being ahead of its time. By 1989, the critical need for a group program was apparent and the climate had changed. The National organization was very supportive and funds from local service clubs helped to re-launch the program. In 1991 GAP received the first Exemplary Program Award granted by Big Brothers Big Sisters of America. Other agencies across the country were encouraged to replicate the GAP program in their communities. GAP has grown from serving 30 youth in 1989 to 567 in FY'99. Service Clubs, churches, United Way, DECAT and state grant money have supported GAP since 1989. With the ending of the Crime Prevention grant the future of GAP is in jeopardy and additional local funding will be needed to continue the program. In 1996 we were able to fund a gender specific program for girls through state grant money. Focus on Girls was initiated to address the problem of increasing numbers of female juvenile offenders. Each girl is matched with a Big Sister and together they participate in small group activities as well as one on one activities. Community Service, career exploration and positive recreation are the core of the program. The state grant has ended and we will continue to offer this program using funds from our Bowl for Kids' Sake event and seeking new grant money. In FY'99 21 girls participated in Focus on Girls. We are collaborating with Johnson County Juvenile Court in their Circle program by screening all of their mentors. Our one-to-one program reached the 200 mark in matches in FY'99. As a staff, we celebrated this milestone briefly and then turned our attention to the children on the waiting list. Volunteer recruitment continues to be one of our top priorities. Research data, parental and youth responses and volunteer satisfaction all help us convince people to make room in their life for a child. In response to feedback, we will develop a recruitment campaign this year that will appeal to prospective volunteers from 18 -80+ years of age. -11- AGENCY: Big Brothers Big Sisters of Johnson County FY99 GOALS Please state FY99 goals and report status of progress/completion. FY99 Goals FY99 Goals &Objectives Progress One-to-one program We provided mentors for 81 new youth in FY99. Objective A: Provide volunteer mentors for 80 new youth. Objective B: Provide supervision for 240 We exceeded this objective and provided active matches. supervision for 266 matches. Group Programs Objective A: Offer an after-school Youth participation was limited to 100 youth supervised educational and recreational in the fall and 95 in the spring in order to group activity program (GAP) for 150 youth keep the groups small. Youth participation each semester. will be increased with additional volunteers. Recruit, screen, and train at least 75 We recruited 74 volunteers for fall semester volunteers for GAP each semester. and 62 for spring semester. Objective B: Provide a supervised BBBS collaborated with Johnson County educational and recreational summer Extension to provide summer GAP. program for youth in area mobile home Extension funded three summer staff parks and other isolated areas. positions with $7,000. The program served 211 youth at eight sites throughout Johnson County. Objective C: Continue to expand group Yes matched 10 youth in the fall semester programming opportunities for youth on the and 8 in the spring semester. Big Brother Big Sister waiting list through The TEAM program was discontinued YES ( Youth and Elderly in Service) and because it was too staff intensive. We TEAM ( together enthusiastic athletes make continue to look at ways to involve UI a difference). athletes in our programs. -12- AGENCY: Big Brothers Big Sisters of Johnson County AGENCY PROGRAM GOALS AND OBJECTIVES One-to- one Match Program Goal: To create positive mentoring relationships for youth, which help them become competent, confident and caring individuals. Objective A: Provide volunteer mentors for 1 O0 new youth in FY 01. Tasks: · Maintain an active volunteer recruitment campaign · Develop a focused volunteer recruitment campaign for senior citizens · Provide screening and training for 100 new one-to-one volunteers · Conduct volunteer training sessions monthly · Conduct Parent Child orientation sessions quarterly Provide program information quarterly to all school counselors Objective B: Provide supervision for 250 matches Tasks: · Hire an additional .38 FTE Supervision Specialist · Maintain a fulltime Program Director and 2 FTE case managers · Maintain a .25 FTE Administrative Assistant ( Work Study) · Conduct an annual Program Outcome Evaluation with matched volunteers and parents Resources needed for the one-to-one match program: · 1.98 FTE case managers · 2.38 FTE Supervision Specialists · 1 FTE Program Director · .25 FTE administration and supervision from the Executive Director. Direct Costs of One-to-one program FYO0 $136,098 FY01 ~148,758 -13- AGENCY: Big Brothers Big Sisters of Johnson County Group Programs Goal: To provide positive educational and recreational opportunities for youth using small group models. Objective A: To offer after-school GAP (Group Activity Program) for 90 youth each semester. Tasks: · Maintain an active volunteer recruitment campaign with University of Iowa students · Recruit, screen, and train at least 80 University of Iowa students as GAP volunteers each semester. · Identify at least 8 GAP sites · Identify 90 youth each semester for GAP · Continue to collaborate with other youth agencies on grants and programming · Conduct a Program Outcome evaluation each semester with GAP volunteers and parents · Recognize the contribution of GAP volunteers on an annual basis Objective B: Continue to collaborate with Johnson County Extension on a summer program for at least 100 youth at area mobile home parks and other under- served areas throughout Johnson County. Tasks: · Continue to seek funding for summer staff from Johnson County Extension · Assist with hiring and training summer staff · Assist with site selection · Assist with curriculum design and program evaluation. -14- -53- AGENCY: Big Brothers Big Sisters of Johnson County Objective C: Continue to expand group-programming opportunities through YES (Youth and Elderly in Service) and Focus on Girls (program for junior high girls) and other suitable group programs. Tasks: · Coordinate YES Program to include 12 Big Brother Big Sister youth meeting weekly for a semester with a senior citizen and a university student. · Coordinate Focus on Girls to include twelve girls from area junior high schools who will participate in small group activities including community service with Big Sisters. · Research other options for small group programming and select one for a new opportunity for youth involved with Big Brothers Big Sisters Resources needed from Group Programs: · .83 FTE Gap Coordinator, support staff provided by Johnson County Extension · .02 Case Manager to coordinate YES & Focus on Girls · supplies and reference materials · office space, computer and phone for Gap Coordinator Directcostsfor Group Programs FY O0 $34,024 FY 01 831,864 -15- HUMAN SERVICE AGENCY BUDGET FORM Director: Ellen McCabe City of Coralville Agency Name: Crisis Center Johnson County City of Iowa City Address: 1121 Gilbert Court, Iowa City United Way of Johnson County Phone: 351-2726 (business line) Completed by: Ellen McCabe CHECK YOUR AGENCY'S BUDGET YEAR Approved by Chair Board: 1/1/00 - 12/31/00 10/1/00 - 9/30/01 on August 19, 1999 4/1/00- 3/31/01 (date) 7/1/00- 6/30/01 X COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) Program 1: Crisis Intervention a. Crisis Counseling b. Suicide Prevention, Intervention and Postvention c. Information and Referral d. Community Education and Outreach Program 2: Food Bank - Emergency and supplemental food assistance for - Johnson County residents Program 3: Emergency Assistance a. Services for Transients b. Clothing Assistance c. Information and Referral d. Trinity Fund, Food Chain Assistance, etc. e. Help-At-Hand/Case Management f. Miscellaneous/Special Services Local Funding Summary: 4/1/98 - 4/1/99 - 4/1/00 - % of Total 3/31/99 3/31/00 3/31/01 Budget United Way of Johnson County - - $ 68,489 $ 75,338 $ 81,600 22% Does Not Include Designated Gvg. FY99 FY00 FY01 ---~ City of Iowa City $ 37,254 $ 38,672 $ 40,600 11% Johnson County $ 66,917 $ 68,924 $ 72,370 19% City ofCoralville $ 3,950 $ 3,950 $ 4,550 1% -1- AGENCY: Crisis Center BUDGET SUMMARY ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR Enter Your Agency's Budget Year --> FY99 FY00 FY01 1. TOTAL OPERATING BUDGET (total a+b) 838,854 (1) 480,980 (5) 482,567 a. Carryover Balance (Cash from line 3, previous column) 193,962 (1) 120,615 (4) 107,175 (5) b. Income (Cash) 644,892 (2) 360,365 (5) 375,392 2. TOTAL EXPENDITURES (Total a+b) 718,239 (3) 373,805 (5) 375,152 (5) a. Administration 41,192 44,630 50,380 b. Program Total (List Programs Below) 677,047 (3) 329,175 (5) 324,772 (5) 1. Crisis Intervention 101,155 109,858 116,044 2. Food Bank 120, 120 130,456 136,406 3. Emergency Assistance 53,738 58,361 62,322 4. Building Project 402,034 30,500 (5) 10,000 (5) I 3. ENDING OPERATING BALANCE (Subtract 2-1 ) [ 120,615 (4)[ 107,175 (5)l] 107,415 [ 4. RESTRICTED FUND BALANCE (Total from page 5) 63,089 43,089 31,089 5. IN-K/ND SUPPORT (Total from Page 5) 838,000 854,000 870,000 6. NON-CASH ASSETS 550,161 560,000 570,000 Notes and Comments: 1. Included $130,355 for Building Project. FY99 Ending Balance 2. Included $261,543 designated for Building Project. Income without 545.00 Memotiffs Building Project - $383,3zt9. 4,000.00 Health Insurance & Retirement Reserve 3. Included $402,03~ for Building Project. Expenses without Building 2,115.00 On Call &All Night Line Volunteers Project- $316,205. 43,730.00 Food, diapers, transportation, etc. 4. Includes $28,097 for final components of Building Project. 11,089.00 Building and Equipment 5. Decreases reflect the end of the Building Project in FY01. Income 26,039.00 Operations without Building Project - $355,365 in FY00, $370,392 in FY01. 5,000.00 CI Computer - Hardware, software Expenses without Building Project - $343,305 in FY00, $365,152 28.097.00 Building Project in FY01. 120,615.00 *Briefly describe how local funds were spent last year: The Center provided emotional and material support services to Johnson County residents and transients 24 hours a day,every day of the year. °2- AGENCY Crisis Center INCOME DETAIL ACFUAL THIS YEAR BUDGEFED NON- PROGRAM PROGRAM LAST YEAR PROJECTED NEXT YEAR DIRECTED I 2 FY99 FY00 FY01 FUNDING CI FB 1. ~ocal Funding Sources- I 212,928 I 221,665 234,092 ~ 24,683 82,303 80,292 a. Johnson County ' 66,917 68,924 72,370 7,237 25,329 25,330 b. City of Iowa City 37,254 38,672 40,600 4,060 14,210 14,210 c. United Way of Johnson County 70,199 76,902 82,872 10,431 28,176 28,176 d. City of Coralville 3,950 3,950 4,550 455 1,638 1,638 e. Area Churches/Places of Worship 26,378 (1) 24,000 25,000 2,500 4,250 10,938 f. UI Student Senate 8,230 9,217 8,700 8,700 2. GrantS- State,Federal, Foundatiom ] ' 13,377 ' ' 12,600 ' ~12,300' 0 [" 8,000 ' ' 4,000 a. Johnson County MH Funding 8,000 8,000 8,000 8,000 b. HE/VIA 4,877 4600 (2) 4300(2) 4,000 c. Alliance for the Mentally Ill Grant 500 (3) 0 0 d. e. f. 3. Net S~es or se,~ces <so~ces~ '{ ' ' ' 0' 0TM 'O' o 1 o a. b. c. 4. Net S~,e~ ~f Matcrisis <so~s~ '' '0 I0 I' ' 0 0 0 I 0 a. b. c 5. COntributions/Donations ' ' ] 65,062 ] 58,000 ' ' '59,000 6, i00 12,7501 ' '29,538 b. Other Contributions 5 52,000 53,000 6,100 11,250 26,538 6. Specia~ Events 87,226 60,0001 63,000 17,2501 '13,300[ 26,185 a. Iowa City Road RaCes ' ' ' 2'477 ' ' 0 0 b. Annual Mail Campaign 46,261 (4) 40,000 41,500 10,800 8,300 18,185 c. Fundraising Events 38,488 (4) 20,000 21,500 6,450 5,000 8,000 7. Interest Income 3,385 ' ' L200 {5)'80O {~)' 80O 8. Other-ListBelow ' 1' 262,914 6,900'(5) 6,200(5)[ ' ' 1,200 0 [ ' ' 0 a. Reimbursements &Returned Checks 1,37i 1,900 1,200 i,200 b. Building Project Income 261,543 5,000 (5) 5,000 !c. I TOTAL INCOME (same as p. 2, line lb) ~..~.,892 360,365 (5) 375,392 50,033 116,353 140,015 Notes and'COmmentS: 1. Included a special $5,000 gift. 2. Increasing number of groups are competing for a limited allocation. 3. Special grant to provide additional services to clients who are affected by mental illness. 4. Higher than average giving associated with a year when we were in the spo~ight due to the Building Project. 5. Decreases reflect the end of the Building Project. -3- AGENCY Crisis Center INCOME DETAIL (cont) PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM 3 4 5 6 7 8 EA Building Project 1. Local_Funding Sources- 46,814 ~ 0 0 ~ 0 0 ~ 0 a. Johnson County 14,474 b. City of Iowa City 8,120 c. United Way of Johnson County 16,089 d. City of Comlville 819 e. Area Churches/Pleases of Worship 7,3 12 f. UI Student Senate 2. Grants- State, Federal, Foundations 300 0 0 ] 0 0 0 a. Johnson County Mental Health Funding b. FEMA 300 c. Alliance for the Mentally Ill d. e. f. 3. rqetSalesOfSe ices sources>"0 ' ' 0 ' '0 0 01 0 a. b. C. 4. Net Sales of Materials (sources) 0 0 0 [ 0 [ 0 [ 0 a. b. C. 5. ContributiOns/Donations .... i0,612 ' ' 0[ 0] 0] 0[ 0 a. United Way Designated Giving 1,500 b. Other Contributions 9,112 6. Special Events 6,265 0 ' 0 0 0 0 a. Iowa City Road Races b. Mail Campaign 4,215 c. Fundraising Events 2,050 7. Interest Income ] 8. Other - List Below ' ' ~ ..... 0' ' ' 5,000 ' ' 0 0 0 0 a. Reimbursements & Returned ~hecks b. Building Project 5,000 C. TOTAL INCOME (same as p. 2, linelb) 63,991 5,000 0 0 0 0 Notes and Comments: -3a- PROGRAM EXPENDITURE DETAIL AGENCY Crisis Center ACTUAL THIS YEAR BUDGETED ADMINISTRA- PROGRAM PROGRAM LAST YEAR PROJECTED NEXT YEAR TION 1 2 FY99 FY00 FY01 CI FB 'i'. ,aries 140,391 147,314 157,158 (1) 27,840 60,148 42,966 2. Employee Benefits &Taxes 31,008 35,641 39,301 6,890 14,888 11,965 3. Staff Devel./Volunteer Recognition 5,992 7,000 7,600 500 2,840 3,400 4. Professional Consultation 5. Publications &Subscriptions 1,126 1,200 1,200 120 540 400 6. Volunteer Training 1,625 2,000 2,500 50 1,500 700 7. Rent 4,020 4,300 4,763 500 2,963 8. Building Maintenance 3,911 4,000 4,800 480 1,700 2,000 9. Equip. Purchase/Rental/Maint. 5,617 12,500 (2) 9,000 550 3,150 4,050 10. utilities 7,418 7,000 (3) 7,800 780 2,800 3,400 11. Telephone/Pngers/Answering Service ] 1,131 I 1,900 12,900 645 7,350 3,400 (24-hour operation) 12. Office Supplies & Postage 5,506 5,500 6,000 900 2,400 2,000 13. Printing and Publicity 11,934 12,100 13,500 (4) 375 6,713 3,847 14. Local Transportation 2,579 2,700 2,850 100 400 2,000 15. Insurance 7,681 7,950 8,780 1,150 3,815 3,315 , 16. Audit 2,410 2,500 2,700 2,700 '17. Fundraising 8,081 7,000 (5) 7,300 7,300 18 "~her:. On-Call/All Night Line 5,229 6,700 (6) 6,800 6,800 l"~.. ood 47,564 48,000 50,000 48,500 20. Transient Transportation 7,011 7,700 8,300 21. Special Services (including diapers)5,971 8,300 (7) 9,400 (7) 22. Miscellaneous/Contingency 0 2,000 2,500 500 1,500 23. Building Project 402,034 30,500 (8) 10,000 (8) 24 25 TOTAL EXPENSES ( p. 2, line 2) 718,239 373,805 (9) 375,152 (9) 50,380 116,04~ 136,406 Notes and Comments: I. Increase includes adding a .5 FTE Work-Study position. 2. Increase includes $5,000 for Crisis Intervention Computer hardware and software. 3. Decrease reflects not carrying two properties for part of the year as in FY99 during Building Project. 4. Increase reflects additional advertising to insure that the public is aware that Crisis Intervention services are available 24 hours a day. No Caller ID campaign. 5. Decrease reflects end of Capital Campaign. 6. Volunteers providing supervisory services from 5pm -Sam weekdays and 24 hours on weekends and holidays were given a slight "raise" - the first in more than ten years. 7. The Crisis Center is committed to increasing the number of diapers that each child can have per month. 8. F'~':reases reflect the end of the Building Project. 9. ~/enses without Building Project - $343,305 in FY00 and $365,152 in FY01. - 4 - PROGRAM EXPENDITURE DETAIL AGENCY Crisis Center (continued) PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM 3 4 5 6 7 8 EA Building Project 1. Salaries 26,204 2. Employee Benefits & Taxes 5,558 3. Stuff Devel. Nolunteer Recognition 860 4. Professional Consultation 5. Publications &Subscriptions 140 6. Volunteer Training 250 7. Rent 1,300 8. Building Maintenance 620 9. Equip. Purchase/Rental/Maint. 1,250 10. Utilities 820 11. Telephone/Pagers/Answering Service 1,505 ~2. Office Supplies &Postage 700 13. Printing and Publicity 2,565 14. Local Transportation 350 15. Insurance 500 16. Audit 17. Fundraising 18. Other: On-Call/All Night Line 19. Food 1,500 20. Transient Transportation 8,300 21. Special Services (including diapers) 9,400 22. Miscellaneous/Contingency 500 23. Building Project 10,000 24 25 TOTAL EXPENSES (p. 2, line 2) 62,322 10,000 0 0 0 0 Notes and CommenB: - 4a - AGENCY Crisis Center ACTUAL THIS YEAR BUDGETED RESTRICTED FUNDS: LAST YEAR PROJECTED NEXT YEAR Restricted by: Restricted for: FY99 FY00 FY01 Donors, FEMA Food, diapers, etc. 20,000 18,000 16,000 Crisis Center Board Building Maint. and Equipment 16,089 11,089 11,089 Crisis Center Board Health Insurance and Retirement 4,000 4,000 4,000 Donors and CC Board Building Project 23,000 10,000 0. $TOTAL RESTRICTED FUND (also shown page 2, line 4) 63,089 43,089 31,089 MATCHING GRANTS Grantor/Matched by: Not applicable TOTAL MATCHING GRANTS (also shown pg. 3, line 2) 0 0 0 IN-KIND SUPPORT DETAIL ServicesNolunteers - 57,000 volunteer hours @ $10.00/hour 560,000 565,000 570,000 Material Goods - food, clothing, diapers, bus tickets, etc. 270,000 280,000 290,000 Space, Utilities, etc. - donated storage and training space 1,000 1,000 1,000 Other: supplies, equipment, ads, fundraising support, etc. 7,000 8,000 9,000 iTOTAL IN-KIND SUPPORT (also shown on page 2, line 4) 838,000 854,000 870,000 Notes and Comments: -5- AGENCY Crisis Center SALARIED POSITIONS ACTUAL THIS BUDGET. % J LAST YEAR ED CHANGE FTEo YEAR PROJECT- NEXT ED YEAR "X" all that apply FY99 FY00 FY01 Position Paid Health Retire % Last This Next Lye Ins Plan Benefits Year Year Year Director X X X 19% 1 1 1 42,316 44,009 45,769 4% Coordinator X X X 21% 1 1 1 32,196 33,162 34,488 4% Supervisor CI X X X 2 5 % 1 1 1 21,818 22,657 23,563 4% Supervisor FB/EA X X X 26% 1 1 1 20,565 21,593 22,457 4% Office Manager X X X 26% 1 1 1 19,520 20,693 21,521 4% , Asst. Supervisors NA .76 1 1 3,976 5,200 6,240 20% ** Asst. Qffice~ NA 0 0 .5 0 0 3,120 NA TotalSalaries&FTE 5.76 6 6.5 140,391 147,314 157,158 6.7% ' Full-lime equivalent: | .0 - lull-time; 0.5 - half-time; elc. jccoghsmudgel2.doc * Crisis Center will pay $3.00 of $7.50/hour wage under the Work-Study program. ** Assistant Office Manager position being added. Center will pay $3.00 of the $7 .50/hou~ wage under the Work-Study program. -62- AGENCY: Crisis Center ACCOUNTABILITY QUESTIONNAIRE A. Agency's Mission Statement or Primary Purpose: Mission Statement: The Crisis Center exists to provide basic emotional and material support through trained volunteers and staff in an accessible, nonjudgmental, and caring environment. B. Board of Directors: 1. Please attach a list of your agency's Board of Directors (attached) 2. Frequency of meetings: Monthly Briefly describe board orientation and ongoing training opportunities: The Center has a comprehensive board orientation program. This includes activities such as reviewing job descriptions and other written materials from the board manual with the Executive Director, on-site observations of services, and matching new members with a mentor. The Crisis Center's Board is committed to ongoing development. The group includes development activities in monthly meetings (videos, performance evaluations for board and committees, reviewing code of ethics and job descriptions, etc.) C. Finances: 1. Are there fees for any of your services? Yes __ No a. If YES, describe circumstances. b. Are they fiat fees or sliding fees 9 2. Does your agency have: an internal audit__ external audit .X financial review Frequency Annual 3.Has your agency filed the Annual Report with the Secretary of State? Yes X No 4. Has your agency filed Form 990 with the IRS? Yes .. X No __ 5. Please discuss your agency's fundraising efforts, if applicable. The Crisis Center staff, Board, and volunteers conduct an annual mail campaign and Crisis Center Week. We encourage donations to help pay for Project Holiday food expenses. We apply for grants and cultivate relationships with potential and previous donors, and publicize the need for food, clothing, and financial contributions. Over the last two years, the Center raised more than $140,000 for the new building through the "More Than Just Bricks And Mortar" Capital Campaign. We continue to add fundraising events to generate needed support. D. Management: 1. Does each professional staff have a written job description? Yes X No __ 2. Is the agency Director's performance evaluated at least yearly? Yes X No __ By Whom? Board of Directors 7 AGENCY: Crisis Center E. Program/Services: Please define your agency's units of service (service definition, length of time, cost per unit of service, number of units provided, direct or indirect.) 1 Uni.t = 1 person receiving assistance (e.g. 4 people in household receiving food = 4 units of service) Length of time ranges from a brief phone contact to several hours of intense problem solving. Cost per unit of service: Crisis Intervention - $17.23 per unit (plus donated 24-hour volunteer coverage and service) Food Bank/Emergency Assistance - $3.20 per unit (plus donated 24 hour volunteer coverage, food, clothing, diapers) Enter Years FY98 FY99 1. How many Johnson County residents (including Iowa la. Duplicated 51,919 53,944 City and Comlville) did your agency serve? Count lb. Unduplicatecl 17,825 16,234 Count 2. How many Iowa City residents did your agency serve? 2a. Duplicated (a) (a) Count 2b. Unduplicated (a) (a,b) Count 3. How many Coralville residents did your agency serve? 3a. Duplicated (a) (a) Count 3b. Unduplicated (a) (a,c) Count 4. How many units of service did your agency provide?4a. Total 66,822 67,588 4b. To Johnson 65,912 66,703 County Residents (a) Due to the nature of telephone contact, it is impossible to know which areas of the county clients are from. In addition, specific Johnson County resident data is not recorded after initial walk-in contact. (b) We served 1,446 Unduplicated Iowa City households in Food Bank/Emergency Assistance. (c) We served 242 Unduplicated Coralville households in Food Bank/Emergency Assistance. 5. Other Areas Served: Do you provide services to areas outside of Johnson County? Area(s) served: No* Services provided: *We provide services for Transients who are stranded in Johnson County. These services include transportation assistance (gasoline. car repair, bus ticket. etc.). ready-to-eat food. diapers. information and referral, etc. Fundh~g Sources: Not applicable AGENCY: Crisis Center 6. Client Profile (for last complete year, if available): Age Gender E th n i city 0 - 5 952 Female 65% Caucasian/Non-Hispanic 80% (a) 6 - 18 1,384 Male 35% Non-Caucasian 20% (a) 19 - 35 3,558 36 - 62 3,654 63 and 121 over (a). Food Bank and Emergency Assistance clients only. 7. Evaluation and Review: A. Please discuss how your agency measures the success of its programs. We survey clients, funders, volunteers, and other human service agencies. We evaluate our progress on goals and objectives. We receive calls and letters from people who have been served. We monitor the level of support that we receive from the community (volunteers, in-kind donations, and financial contributions). B. Does your agency have performance objectives? The Crisis Center has annual and five-year goals and objectives. Our annual performance objectives are outlined on pages 14-20. Our five-year plan has 40 goals with 58 specific objectives. Progress is formally evaluated at least two times per year. G. What plans does your agency have to increase efficiency and effectiveness? The Crisis Center Board, staff, and volunteers completed a five-year plan in September, 1996. The group identified 76 critical issues that could affect the Center and the members of our community during the next five years. The groups selected 40 goals and developed 58 objectives to be addressed to improve the ability of the agency to meet the growing need in Johnson County. The plan is formally reviewed and updated by the Board and staff every six months. We will continue to pay close attention to the feedback from formal surveys of clients, volunteers, and other service providers in the community, and implement necessary changes and improvements. 8. In what ways will the needs of your service population change in the next five years: We continue to prepare for a 100 percent increase in services in the next five years. Welfare reform and managed mental health care are magnifying and will continue to magnify the Crisis Center's role as the safety net in Johnson County. The needs presented by people who come to us for help have been increasing in number and in complexity. We anticipate that this trend will continue into the foreseeable future. We believe that feelings of desperation will become more common among those we serve. 9 AGENCY: Crisis Center 9. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: We need more trained volunteers to work with the Help-At-Hand program to provide intensive services for people snuggling with poverty. The mount of food that we provide is limited by donations and financial support. We are always concerned about the physical safety of the volunteers and staff and have taken steps to decrease the risk of physical injury by clients. We feel that the public is concerned about anony.mity in light of caller identification services and have implemented an advertising campmgn to let people know that our crisis intervention services are anonymous. 10. List complaints about your services of which you are aware: -People would like additional bus tickets. -Transients often request cash and/or assistance further than the next largest city. -Local residents would like to receive gasoline, help with rent/utilities/deposits. 11. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: No, we do not have a waiting list. However, the amount of material assistance that we provide is dependent upon the level of financial support and donated goods that we receive. We work hard to generate donations and financial support so that we can help meet the needs in our community. If we do not provide a service that is requested, we brainstorm alternatives, provide information and referral, pave the way by contacting other agencies, etc. 12. In what way(s) are your agency's services publicized? Answering Machines Law Enforcement Officials United Way Membership Brochures Newsletters UI Counseling Service Church bulletins Other agencies and providers Vol. Action Network Crisis Center Week Press Releases - Radio, TV, White Pages Displays (businesses, etc.) Newspapers, etc. Word of Mouth Food Ddves (Scouts, Postal Workers, etc.) Posters Yellow Pages Project Holiday Internet Human Services Directories Public Service Announcements Inter-agency meetings Information Booths Speaking engagements Paid Advertisements (newspaper, TV, etc.) 13. United Way involvement by your agency: CX" if agency participates) a. Agency Directors Meetings X b. Agencies Representative to Funding Hearings (92-95) c. Business Blitz X d. Day of Caring X e. Kick Off X f. Victory Reception X g. Other: Staff has hiahest per capita aivinc~ in entire county and 100% staff c~ivina. We Provide aciencv tours and presentations durina campalan. Director serves as an a~3encv reoresentative on UW Board. 10 AGENCY: Crisis Center AGENCY HISTORY The Crisis Center responds to challenges - immediately, effectively, and compassionately - as it has since its establishment in 1970. Broad community support, financial and other, has made it possible in the past; continued support will make it possible in the future. The Crisis Center's entire history - and we are observing our 291h anniversary this year - has been a record of responding to community needs. Telephone "hotline" counseling and suicide prevention began for a few evening hours in 1970, and this service remains the foundation of the Crisis Intervention Program. Walk-in counseling was added in 1972, and the Center was first able to offer 24-hour counseling in 1976. In addition to other Crisis Intervention Program services, the Crisis Center and its Volunteers serve as the after hours contact for the United Way, the University of Iowa Counseling Service, and other agencies. The Crisis Center Food Bank began with a food pantry in 1978, three years after the Center initiated transient services for stranded families and individuals. The Food Bank/Emergency Assistance Program was expanded in 1983 to include a free clothing program with the cooperation of Goodwill Industries. The Crowded Closet now donates vouchers for household items and clothing on a daily basis. In 1991, in response to community requests, the Center began distributing emergency diapers. To assist people struggling with poverty to work towards self- sufficiency, the Help-At-Hand Program was developed in 1992. The Program encourages Food Bank clients to establish goals and enhance skills in such areas as budgeting, job hunting, and interviewing. The Crisis Center depends upon approximately 150 volunteers to provide direct services to clients; replacing them with paid employees would require more than 14 additional full-time staff members. A full-time professional staff of five coordinates the work of volunteers. A 501 (c) (3) non-profit agency, the Crisis Center is governed by a corporation made up of all volunteers; the Board of Directors is made up of eight community members and seven active volunteers. The Crisis Center completed a strategic planning process in 1996, soliciting information and suggestions from internal and external sources. Welfare reform, managed mental health care, corporate downsizing, and other forces impacting human service agencies intensify the Crisis Center's role as a safety net. The Center continues to review, update, and implement the plan on a regular basis. The Crisis Center purchased the former Crowded Closet property at 1121 Gilbert Court, Iowa City in October 1997. After completing extensive renovations the Center moved into the new building in September 1998. The entire building project has been paid for with Community Development Block Grant funding and money raised through the "More Than Just Bricks and Mortar" Capital Campaign. The Center plans to complete the final components of the building project during Fiscal Years 2000 and 2001. The Crisis Center will continue to monitor the diverse needs of our community. We remain committed to continuous improvement. The Board and staff will continue to review and update the Five-Year Plan every six months. 11 AGENCY: Crisis Center FY1999 PERFORMANCE REVIEW AGENCY PROGRAM GOALS AND OBJECTIVES CRISIS INTERVENTION SERVICES GOAL: To provide free, immediate, anonymous, and confidential crisis and suicide intervention; and information and referral to anyone in Johnson County. Objective A: In FY 99, we provided crisis intervention counseling to 5,870 people through 24- hour telephone service and walk-in service from 11 a.m. to 11 p.m. every day. Our projected goal was services for 7,000 people. Objective B: In FY 99, we provided information and referral to 2,569 people on the crisis lines and during face-to-face contacts. Our projected goal was services for 4,000 people. Objective C: In FY 99, we provided suicide intervention to 282 people through 24-hour phone service and walk-in services from 11 a.m. to 11 p.m. Our projected goal was services for 300 people. Objective D: In FY 99, we provided suicide postvention services to 166 people. Our projected goal was 70 people. Objective E: In FY 99, we provided suicide intervention services to 15 area school groups, other agencies, etc. Our projected goal was to provide prevention services to 20 groups. Objective F: In FY 99, we provided community education and outreach through training sessions, presentations, and other special events to 2,916 people. Our projected goal was presentations to 5,000 people. FOOD BANK SERVICES GOAL: To provide emergency and supplemental food assistance to Johnson County residents. Objective: In FY 99, we provided households and individuals with food assistance during 21,591 client contacts. Our projected goal was 18,200 client contacts (350 households a week). EMERGENCY ASSISTANCE SERVICES GOAL: To provide Johnson County residents with a variety of emergency assistance that is not available elsewhere. To provide emergency assistance to anyone stranded in Johnson County. Objective A: In FY 99, we provided support to promote independence from assistance programs whenever appropriate through Help-At-Hand/Case Management services. We evaluated the needs and concerns of 1,890 households and provided on-going support through regula~y scheduled follow-up contacts. Our projected goal was to assist 2,000 households. (continued) CRISIS CENTER BOARD OF DIRECTORS 1999-2000 Robert Weir, Chair (5/00) Sonia Ettinger (8/00) 1905 Flanigan Court 230 Magowan Avenue Iowa City, IA 52246 Iowa City, IA 52246 338-6976 (H), 335-6706 (O) 338-6778 (H) ro bert-wei r @ u iowa. ed u ron al d -etti n ger @ u iowa. ed u Steve Hirst, Vice-Chair (5/00)Jan Loney (12/00) 135 Bowling Green Place 1006 Oakcrest Apt#302 Iowa City, IA 52245 Iowa City, IA 52246 339-8309 (H) 339-8252 (H) steve_hirst@usa.net jan-loney@blue.weeg.uiowa.edu John Gavin, Treasurer (6/01) Bruce Nestor (10/99) 2050 Glendale Road 311 Iowa St. Bank Bldg. Iowa City, IA 52245 Iowa City, IA 52240 354-5230 (H) 628-1143 (H), 339-7576 (O) tegn @aol.com Daryl Burgner, Corp. Pres.(3/01)Lisa Kattchee (5/02) 513 Elkhorn Trail 202 5th St. Iowa City, Iowa 52240 Coralville, IA 52241 358-2337(H) 338-5105(H) 351-5929(O) daryl- burg n e r @ u iowa. ed uKattch 202 @ aol. co m Julia Davis (4/01) Leonard Phillips (4/00) 55 Rita Lyn Court 1503 Rochester Ave. #1 Iowa City, IA 52245 Iowa City, IA 52245 351-4882 (H) JMDandDG R @ aol. com Tom Suter (7/01) David Rust (3/02) 2255 Balsam Court 915 E. Bloomington St. Iowa City, IA 52240 Iowa City, IA 52245 337-4292 (H), 354-1242 (O) 351-7710 (H) suterman @ iowacity. net headwave @aol. cem Colleen White (7/01) Jason Lassner (3/02) Iowa City, IA 52240 245 354-8915 (H) 338-8308 (H) Jmaniowa @worldnet. att. net 8/19/99 7a -69- AGENCY: Crisis Center Objective B: In FY 99, we provided 1,612 Johnson County households with clothing and household items through our partnerships with Goodwill Industries and the Crowded Closet. Our projected goal was to provide clothing and household items to 950 households. Objective C: In FY 99, we provided 1,461 households with emergency assistance in obtaining diapers, baby food, and infant formula. Our projected goal was providing these services to 1,000 households. Objective D: In FY 99, we provided local bus tickets to 1,257 individuals. Our projected goal was to provide bus tickets to 1,100 individuals. Objective E: In FY 99, we provided financial assistance with 157 vouchers and checks through various funds (e.g., Trinity Fund, Food Chain, St. Anthony's Bread, etc.). We did not have a goal for this service. Objective F: In FY 99, we provided 7,479 information and referral contacts. Our projected goal was 9,000. Objective G: In FY 99, we provided miscellaneous services to 185 households (including mail service, utilizing telephone, copying documents, etc.) Our projected goal was to provide these services to 200 households. Objective H: In FY 99, we provided skills training to 504 households. Training topics included: budgeting, self-advocacy, smart shopping, application assistance, job hunting and interviewing. Our projected goal was to provide skills training services to 450 households. Objective I: In FY 99, we provided 885 stranded transient households with emergency food, clothing, and or transportation assistance (bus ticket, gasoline, minor car repair, etc.). Our projected goal was to provide assistance to 800 stranded transient households. AGENCY: Crisis Center AGENCY PROGRAM GOALS AND OBJECTIVES CRISIS INTERVENTION SERVICES GOAL: Provide free, immediate, anonymous, and confidential cdsis and suicide intervention, and information and referral, to anyone in Johnson County. Objective A: In FY01, provide cdsis intervention counseling to 7,000 people through 24-hour telephone service and walk-in service from 11 a.m. to 11 p.m. every day. Tasks: 1. Maintain 24-hour telephone service every day. 2. Offer walk-in service from 11 a.m. to 11 p.m. every day. 3. Recruit, screen, and train new volunteers at least three times a year. 4. Increase volunteer pool to maintain 150 Cdsis Intervention volunteers. 5. Recruit trainers to assist with training sessions. 6. Schedule volunteers for all shifts. 7. Provide supervision and feedback to volunteers. 8. Maintain the quarterly agency newsletter to promote interagency communication and volunteer retention. 9. Provide monthly in-service training sessions for volunteers and staff. 10. Maintain emergency On-Call team available 24 hours every day to handle emergencies and to provide support for volunteers. 11. Provide case management services for regular clients. 12. Record client contacts and compile statistical service information into reports. 13. Maintain liaison with Mid-Eastem Iowa Community Mental Health Center and other agencies that provide mental health services. 14. Maintain liaison with answering service to insure calls are transferred correctly from 11 p.m. to 8 a.m. 15. Advertise available counseling services. Objective B: In FY01, provide information and referral to 3,500 people on the crisis lines. Tasks: 1. Find information from the local, regional, and national level to update the computedzed referral resource program. 2. Maintain information on a wide-variety of subjects, services, agencies, etc. 3. Train volunteers and staff to use and update the computer system. 4. Sponsor an annual Agency Fair to increase volunteer understanding of the services available for clients in the community. Objective C: In FY01, provide suicide intervention to 300 people through 24-hour phone service and walk-in services from 11 a.m. to 11 p.m. every day. Tasks: 1. Maintain 24-hour phone service and walk-in service from 11 a.m. to 11 p.m. every day. 2. Provide specialized suicide training to all Crisis Intervention volunteers, staff, and On- Call team. (continued) 14 AGENCY: Crisis Center 3. Provide suicide intervention and information to suicidal clients and concerned others. 4. Advertise available intervention services. 5. Maintain relationships with Community Mental Health, Poison Control, emergency rooms, law enforcement agencies, Domestic Violence Intervention Project, Rape Victim Advocacy Program, and other organizations that provide services to clients who are at high dsk of suicide. Objective D: In FY01, provide suicide postvention services for 125 people. Tasks: 1. Provide suicide support groups for people who have lost someone to suicide. 2. Provide support for those concerned about a suicidal person. 3. Provide support for people who have attempted suicide. 4. Recruit and train Cdsis Intervention volunteers to provide postvention services. 5. Advertise available postvention services. 6. Maintain liaison with funeral homes, hospitals, and other groups who come in contact with people who would benefit from postvention services. Objective E: In FY01, provide suicide prevention services to 20 area school groups, other agencies, etc. Tasks: 1. Recruit and train volunteers to assist with presentations. 2. Provide suicide education to students, staff, and administrators in schools - including the University of Iowa. 3. Provide other agencies with suicide education. 4. Maintain a library of current information on suicide. Objective F: In FY01, provide community education and outreach through training sessions, presentations, and other special events to more than 3,500 people. Tasks: 1. Recruit and train volunteers to assist with outreach program. 2. Publicize availability of training sessions and presentations through mailings, media reports, word of mouth, etc. Resources needed to accomplish Cdsis Intervention Services tasks: 1.120 trained volunteers and three student interns/practicum students. 2. Staff salades and benefits. 3. Answering service from 11 p.m. to 8 a.m. 4. Five telephone lines, four incoming and one outgoing. 5. Publicity to recruit volunteers - bulk mailings, posters, brochures, advertising for radios, newspapers and 'IV. 6. Volunteer training manuals. 7. Brochures describing services. 8. Training supplies such as binders, markers, newsprint, handouts, name tags, etc. 9. Office supplies such as envelopes, paper, tape, pens, etc. 10. Educational materials/library. 11. Postage. 12. Space to screen and train volunteers. 13. Pagers and rechargeable batteries for emergency On-Call volunteers. 14. Space for volunteer and in-service training. 15. Professional liability insurance. 16. General liability insurance. (continued) 15 -72 - AGENCY: Crisis Center 17. Volunteer recognition such as an annual dinner, certificates, greeting cards, etc. 18. Coffee and bottled water for volunteers. 19. Fumished phone-counseling room. 20. Furnished walk-in counseling room. 21. Furnished room for support groups. 22. Utilities - electricity, water, refuse collection, snow removal, etc. 23. Funds to reimburse All-Night Line and emergency On-Call volunteers. 24. Copy machine and paper. 25. Fax machine, paper, and phone line. 26. Daily newspapers. 27. Cleaning supplies and equipment such as light bulbs, paper towels, toilet paper, etc. 28. Computer and adding machine for statistical service records and reports. 29. Paper shredder to dispose of confidential client contact forms. 30. Computer for referral resource system. 31. Security alarm system. Cost of Program: (Does not include administrative costs) $ 109,858in FY00 $ 116,044 in FY01 FOOD BANK SERVICES ' GOAL: Provide emergency and supplemental food assistance to Johnson County residents. Objective: In FY01, provide households and individuals with food assistance during approximately 20,000 client contacts (385 households a week). Tasks: 1. Recruit, screen, train, schedule, supervise, and evaluate volunteers. 2. Increase Food Bank volunteer pool to 70 volunteers (currently 56 volunteers). 3. Provide monthly in-service training for staff and volunteers. 4. Screen and interview clients prior to receiving food. 5. Maintain/cultivate relationships with local businesses, individuals, groups, schools, and churches that donate food. 6. Conduct Project Holiday Food Distribution - provide food to make a holiday meal for 1,000 households. 7. Keep accurate computer records of clients served for internal and external reports. 8. Maintain relationships with area food distributors (e.g. HACAP, Riverbend Food Bank, etc.) to obtain food at $ 0.14 per pound (or less). 9. Maintain referral list of food banks for those requesting service who live outside of Johnson County. 10. Publicize services and the need for donations. 11, Maintain relationships with agencies that pick food up for clients (e.g. SEATS, Visiting Nurse Association, etc.) 12. Maintain the case management program to assist people in budgeting, secudng training and employment, enrolling in public assistance programs, etc. 13. Purchase and prepare food for distribution. 14. Maintain relationships with groups that pick up food donations such as Table To Table. (continued) 16 AGENCY: Crisis Center Resources needed to accomplish Food Bank Services tasks: 1.70 trained volunteers. 2. Staff salades and benefits. 3. Volunteer training manuals and handbooks. 4. Agency brochures to advertise services. 5. Office supplies such as pens, paper, maps, tape, etc. 6. Pdnting for recruiting volunteers, communicating with volunteers, recording client contacts, etc. 7. Publicity to recruit volunteers - mailings, recruiting brochures, posters, advertisements in newspapers, radio, TV, etc. 8. Three telephone lines - two incoming and one outgoing. 9. Postage. 10. Answering machine to direct calls to 24-hour Crisis Line after 4:30 p.m. and on weekends. 11. Pager for reaching emergency On-Call team, and rechargeable batteries. 12. Space to screen and train prospective volunteers. 13. Space for monthly in-service training programs. 14. Furnished waiting room. 15. Furnished interview rooms. 16. General liability insurance. 17. Rented warehouse for storage. 18. Plastic pallets to keep food off the floor. 19. Two-wheel carts, four-wheel carts, step stools, ladders, freezers, refrigerators, etc. 20. Grocery sacks, baggies, etc. 21. Cleaning supplies and equipment. 22. Utilities - electricity, water, refuse collection, snow removal, etc. 23. Annual volunteer recognition dinner, certificates, greeting cards, etc. 24. Coffee and bottled water for volunteers. 25. Daily newspapers. 26. Paper shredder to dispose of confidential client contact forms and sign in slips. 27. Donated food and day-old bread, coupons, etc. 28. Money to purchase food. 29. Rented vehicles to pick up large donations and purchases. 30. Maintenance of equipment - light fixtures, shelves, etc. 31. Security alarm system. 32. Computer and adding machine for client information and statistical reporting. Cost of Program: (Does not include administrative costs) $ 130,456 in FY00 $ 136,406 in FY01 EMERGENCY ASSISTANCE SERVICES GOAL: To provide Johnson County residents with a variety of emergency assistance that is not available elsewhere. To provide emergency assistance to anyone stranded in Johnson County. Objective A: In FY01, provide non-financial support to promote independence from assistance programs whenever appropriate through Help-At-Hand/Case Management services. Evaluate the needs and concerns of approximately 2,000 households and to provide on-going support through regularly scheduled follow-up contacts. (continued) 17 -74- AGENCY: Crisis Center Tasks: 1. Provide specialized training for Food Bank volunteers. 2. Provide regular in-service training for staff and volunteers. 3. Keep accurate records of clients' needs, goals, and progress made. 4. Maintain up-to-date lists of information on other services provided in the community. Objective B: In FY01, provide 1,200 Johnson County residents with clothing assistance. Tasks: 1. Maintain relationship with Goodwill Industries and the Crowded Closet. 2. Solicit clothing donations for Goodwill Industries and the Crowded Closet. 3. Train Food Bank volunteers to provide clothing vouchers. 4. Screen and interview clients who request clothing assistance. 5. Provide vouchers to clients so that they can receive clothing at no cost. 6, Establish monthly budget based on annual resources donated by Goodwill Industries. 7. Keep accurate records of clothing voucher expenses to remain within budget. 8. Compile service records into useful reports. 9. Refer clients to appropriate agencies if voucher programs will not meet needs. Objective C: In FY01, provide 1,300 households with emergency assistance in obtaining diapers, · baby food, and infant formula. Tasks: 1. Maintain relationships with churches, the Gids Scouts and vadous groups and individuals who assist in funding the diaper program. 2. Interview and screen clients. 3. Maintain records on services provided. 4. Obtain a variety of diapers (sizes, types, etc.). 5. Provide appropriate referrals for needs not met by the program. Objective D: In FY01, provide local bus tickets to 1,200 individuals. Tasks: 1. Maintain relationship with the City of Iowa City which provides the bus tickets. 2. Train volunteers to provide bus tickets. 3. Maintain records of services provided and submit reports in a timely manner. 4. Utilize donated bus tickets. Objective E: In FY01, provide financial assistance via various funds 24 hours every day (e.g. Trinity Fund, Food Chain, St. Anthony's Bread, etc.) Tasks: 1. Maintain relationships with the funding resource. 2. Maintain trained On-Call volunteer team. 3. Follow procedures developed by the funding resource and agreed to by the Crisis Center when issuing vouchers. 4. Maintain accurate records of vouchers issued. (continued) 18 -75- AGENCY: Crisis Center Objective F: In FY01, provide 7,500 information and referral contacts. Tasks: 1. Maintain updated file system of important referrals. 2. Assist people searching for housing and/or employment. 3. Interview clients to determine specific needs and resources. 4. Make referrals, check appropriateness of referral by contacting service providers when necessary. 5. Maintain accurate records of referrals made. 6. Conduct an Annual Agency Fair to keep volunteers familiar with services available in the community. Objective G: In FY01, provide miscellaneous services to 175 households (including mail service, utilizing telephone, copying documents, etc.). Tasks: Record accurately services provided. Objective H: In FY01, provide skills training to 450 households. Training topics will include - budgeting, self-advocacy, smart shopping, application assistance, job hunting and interviewing, etc. Tasks: 1. Provide specialized training for volunteers. 2. Schedule, advertise and conduct training sessions. 3. Maintain records of clients served. Objective h In FY01, provide 700 stranded transient households with emergency food, clothing and/or transportation assistance (bus ticket, gasoline, minor car repair, etc.). Tasks: 1. Provide specialized training for Food Bank and emergency On-Call volunteers. 2. Maintain relationships with Union Bus Depot, Gasby's, and various auto part dealers and service stations. 3. Utilize Chadty discounts for bus tickets. 4. Screen clients requesting assistance. 5. Provide vouchers to clients for transportation assistance. 6. Make referrals to emergency shelters when needed. 7. Maintain supply of "ready to eat" emergency food. 8. Provide referrals to clients who need to travel beyond the next largest city. 9. Maintain accurate records of services provided. Resources needed to accomplish Emergency Assistance tasks: 1.70 trained volunteers. 2. Staff salaries and benefits. 3. Volunteer training manuals. 4. Agency brochures to publicize services. 5. Office supplies - pens, paper, maps, vouchers, etc. 6. Printing for recruiting volunteers, communicating with volunteers, recording client contacts, etc. 7. Publicity to recruit volunteers - mailings, recruiting brochures, posters, advertisements in the local papers, radio, TV. 8. Computer and adding machine for client information and statistical reporting. (continued) 19 -76- AGENCY: Crisis Center 9. Three telephone lines - two incoming and one outgoing. 10. Postage. 11. Answering machine to direct calls to Crisis Line after hours and on weekends. 12. Space to screen and train volunteers. 13. Space for monthly in-service training. 14. Furnished waiting room. 15. Furnished interview rooms. 16. Utilities (electricity and gas, water, refuse collection, snow removal, etc.) and building maintenance. 17. Coffee and bottled water for volunteers. 18. Annual volunteer recognition dinner, certificates, greeting cards, etc. 19. Calculators for budget training programs. 20. Printing for handouts utilized in client skill building sessions. 21. Food for hungry transients. 22. Money to pay for transportation expenses for stranded transients. 23. Donated diapers, clothing, bus tickets, baby food, formula, etc. 24. Money to purchase diapers. 25. Security alarm system. Cost of Program: (Does not include administrative expenses) $ 58,361 in FY00 $ 62,322 in FY01 -77- HUMAN SERVICE AGENCY BUDGET FORM Director: Jerry D. Walker Agency Name: Dental Care/Kids of J. Cry City of Coralville Address: S201, DSB, U of Iowa Johnson Countv Citv of Iowa City Phone: 319-335-7483 United Way of Johnson County ~voer~t~y: Anita M. Forbes CHECK YOUR AGENCY'S BUDGET YEAR Appr ~~/'~/--, 1/1/00 -- 12/31/00 9/29/1999 4/1/00 -- 3/31/01 10/1/00 -- 9/30/01 7/1/00 -- 6/30/01 X COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e. Program 1, 2, 3, etc.) The purpose Of our agency is to provide dental services for indigent children of Johnson County who do not qualify for Title XIX or other third-party coverage. The services will be provided by predoctoral dental students under the direct supervision of faculty in the Department of Pediatric Dentistry. All faculty members are licensed dentists in the State of Iowa and have been trained in the area ofpediatric dentistry. Direct services are provided on a one-to-one basis with a supervisory ratio of one faculty member to five students. Fees will be charged for the individual services provided to each patient based upon the guidelines established by the College of Dentistry for predoctoral dental students' fees and typically are approximately one-half of the fees charged by faculty or private practitioners in the county. Local Funding Summary: 4/1/98- 4/1/99- 4/1/00 - % of Total 3/31/99 3/31/00 3/31/01 Budget United Way of Johnson County -- $ 2,500 $ 0 $ 8,000 98.7I Does Not Include Designated Gvg. FY99 FYO0 FY01 City of Iowa City Johnson County $ City of Coralville -1- -78- AGENCY: Dental Care for Kids of Johnson County BUDGET SUMMARY ACTUAL THIS YEAR BUDGETED ~ LAST YEAR PROJECTED NEXT YEAR Enter Your Agency's Budget Year ==> 7/1/98-6/30/99 7/1/99-6/30/00 7/1/00-6/30/01 1. TOTAL OPERATING BUDGET 11,661 6,570 7,270 (Total a+b) a. Carryover Balance (Cash 9,105 4,470 -830 from line 3, previous column) b. Income (Cash) 2,556 2,100 8,100 2. TOTAL EXPENDITURES (Total a+b) 7,191 7,400 7,270 a. Non-directed funding b. Program Total (List Progs. Below) 7,191 7,400 7,270 1 Dental Care for Kids 7,191 7,400 7,270 2 3 4 5 3. ENDING OPERATING BALANCE (Subtract 2-1 ) ][ 4,470 11 (830)11 0] 4. RESTRICTED FUND BALANCE (Total from page 5) 0 0 0 5. IN-KIND SUPPORT (Total from Page s) 21,296 22,361 23,479 6. NON-CASH ASSETS 0 0 0 Notes and Comments: Though we had a decrease in the demand for our services over the recent years, there continues to be an unmet need for dentistry for children. BRIEFLY DESCRIBE HOW LOCAL FUNDS WERE SPENT LAST YEAR: , funds were spent on dental services. -79- jccoghs/xlbudg .xls 2 AGENCY Dental Care for Kids of Johnson County INCOME DETAIL NON- ACTUAL THIS YEAR BUDGETED DIRECTED PROGRAM PROGRA~*~ LAST YEAR PROJECTED NEXT YEAR FUNDING 1 2 1. Local Funding Sources- ~ 1,875[ 2,000~ 8,000[ 0] 8,000~ 0 a. Johnson County b. City of Iowa City c. United Way of Johnson County 1,875 2,000 8,000 8,000 d. City of Coralvfile e. f. 2. Grants-State, Federal, Foundations [ O[ O] 0I O[ 0 ~ 0 a. b. c. d. e. f. 3. Net S~es Of Ser,~ces ~so~ces>IO IO IO IO IO I0 a. b. c. 4. Net Sales of Materials [ 0I 0I 0I O[ a. b. c. 5. Contributions/Donations [ 139I 100[ 100[ 0[ 100l 0 a. United Way Designated Giving 39 100 100 100 b. Other Contributions 100 6. Special Events [ 542[ 0[ 0[ 0[ 0[ 0 a. Iowa City Road Races 542 0 0 0 b. c. 7. Interest Income [ I I I ,~. other-L~t ~eIow I o l o l o l o l o l 0 a. b. (. TOTAL INCOME (same as p. 2, line lb 2,556 2,100 8,100 0 8,100 0 Notes and Comments: -80' jccoghs/xlbudg.xls - 3 - PROGRAM EXPENDITURE DETAIL AGENCY Dental Care for Kids of Johnson County NON- PROGRAM PROGRAM ACTUAL THIS YEAR BUDGETED DIRECTED I 2 LAST YEAR PROJECTED NEXT YEAR FUNDING 1. Salaries 2. Employee Benefits & Taxes 3. Staff Development 4. Professional Consultation 5. Publications & Subscriptions 6. Dues and Memberships 7. Morgage, Rent and Property Tax 8. Building & Maintenance 9. Equiptment Purchase/Rental 10. Utilities 11. Telephone 12. Office Supphes & Postage ] 3. Printing and Pubhcity 14. Local Transportation .I Insurance 16. Audi[ 17. Interest 18. Other (Specify): Fees for Servic 7,191 7,400 7,270 7,270 19 20 21 22 23 24 25 TOTAL EXPENSES ( p. 2, line 2) 7,191 7,400 7,270 0 7,270 0 Notes and Comments: -81- jccoghs/xlbudg.xls - 4 - AGENCY Dental Care for Kids of Johnson County ACTUAL THIS YEAR BUDGETED RESTRICTED FUNDS: LAST YEAR PROJECTED NEXT YEAR Restricted by: Restricted for. ' N/A N/A N/A MATCHING GBANTS Grantor/Matched by ' N/A N/A N/A IN-KIND SUPPORT DETAII. Services/Volunteers - * 15,437 16,209 17,019 Material Goods 0 0 Space, Utilities, etc. 5,859 6,152 6,460 Other: (Please specify) Notes and Comments: Many patients' treatment is complemented by the $150 contribution received from the Johnson County Health Department. (WIC Clinic) · Director - 5 %; Receptionist - 5 %; Accounts - 5 %; Assistant - 10 % -82' jccoghs/xlbudg.xls 5 SALARIED POSITIONS AGENCY Dental Care for Kids of Johnson C "X"all that a~ply FTE* Salary -o -; .~ ,~ % Position/Title '~. ~- ~, ~ Last This Next Actual This Budgeted Year Year Year Last Year Year Next Year Change Does not apply to our program. TOTAL FTE's and SALARIES ] 0 0 0 0 0 0 * Full-time equivalent: 1.0=full-time; 0.5=half-time; etc. jccoghs/xlbudg.xls - 6 - -B3- AGENCY: Dental Care of Kids of Johnson County ACCOUNTABILITY QUESTIONNAIRE A. Agency's Mission Statement or Pdmary Purpose: The purpose of our agency is to provide dental services for indigent children of Johnson County who do not qualify for Title XIX or other third-party coverage. B. Board of Directors: 1. Please attach a list of your agency's Board of Directors (page 7A) 2. Frequency of meetings: 3. Briefly descdbe board orientation and ongoing training opportunities: C. Finances: 1. Are there fees for any of your services? Yes X No __ a. If YES, describe circumstances. Fee for service. Fees are charged for the individual services provided to each patient based upon the guidelines established by the College of Dentistry for predoctoral dental students and typically are approximately one-half of the fees charged by faculty or private practices. b. Are they fiat fees X or sliding fees ? 2. Does your agency have: an internal audit X extemal audit X financial review X Frequency review ready and state audit every 3 years. 3.Has your agency filed the Annual Report with the Secretary of State? Yes No X 4. Has your agency filed Form 990 with the IRS? Yes No X 5. Please discuss your agency's fundraising efforts, if applicable. NA D. Management: 1. Does each professional staff have a written job description? Yes X No 2. Is the agency Director's performance evaluated at least yearly? Yes X No By VVhom? Dept. of Pediatric Dentistry and Colle.qe of Dentistry (5 year review 1997) E. Program/Services: Please define your agency's units of service (service definition, length of time, cost per unit of service, number of units provided, direct or indirect.) A unit of service consists of a clinic visit for diagnostic, preventive, emergency, or restorative treatment. Please supply information about clients served by your agency during last two complete budget years. Refer to form instructions for definition of duplicated and unduplicated. -84- -7- AGENCY: Dental Care of Kids of Johnson County Enter Years 1997o98 1998-99 1. How many Johnson County residents (including la. Duplicated 62 90 Iowa City and Coralville) did your agency serv,~-? Count I b. Unduplicated 24 35 Count 2. How many Iowa City residents did your agency 2a. Duplicated 39 41 serve? Count 2b. Unduplicated 14 18 Count 3. How many Coralville residents did your agency 3a. Duplicated 12 23 serve? Count 3b. Unduplicated 5 9 Count 4. How many units of service did your agency provide? 4a. Total 62 90 4b. To Johnson 62 90 , County Residents 5. Other Areas Served: Do you provide services to areas outside of Johnson County? No. Area(s) served: NA Services provided: NA Funding Sources: NA 6. Client Profile (for last complete year, if available): Age Gender Ethnicity 0 - 5 11 Female 16 African American NA 6 - 17 24 Male 19 Native American NA 18 - 29 0 Asian NA 30 - 61 0 Hispanic NA 62 - 75 0 Caucasian/Non-Hispanic NA 75 + 0 Multi-racial NA -8- AGENCY: Dental Care of Kids of Johnson County 7. Evaluation and Review: A. Please discuss how your agency measures the success of its programs. Success is measured by the number of patients who are treated through this program and have had their oral health restored. Also the prevention of dental problems is an important objective of the program. We feel that many children are left unserved, It has been observed that financial constraints are only a part of the problem of the needy to access care. Transportation and its cost, poor motivation and lack of knowledge are other factors. B. Does your agency have performance objectives? [Give several examples] To provide the greatest amount of quality dental services for the money appropriated for these children. C. What plans does your agency have to increase efficiency and effectiveness? We provide treatment at undergraduate fees obtain the maximum treatment for the amount of money expended. We provide preventive services when appropriate to decrease disease for our patients. 8. In what ways will the needs of your service population change in the next five years: We have no way of knowing but it is predicted that the need for our service will increase when the welfare reform eliminates that source of funding for patients. Also the numbers of low income children in our clinic appears to be on the increase. -86- -9- AGENCY: Dental Care of Kids of Johnson County 9. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: Adequate funding is all that is necessary to maintain our services to indigent children. 10. List complaints about your services of which you are aware: None that we are aware of at this time. 11. Do you have a waiting list or have you had to tum people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: In the past due to the lack of adequate funds, treatment (other than emergency) has been suspended until the account could be balanced. That is not a problem at this time and adequate funding is all that is necessary as the facilities and personnel are adequate to provide the necessary service. How many people are currently on your waiting list? None 12. In what way(s) are your agency's services publicized? Contact with potential patients through referral sources (i.e.: Iowa City and outlying Johnson County schools, Pheasant Ridge Neighborhood Center, Free Medical Center, Visiting Nurses Association of Johnson County and Johnson County Health Clinic agency directors as well as the Iowa City Press Citizen.) 13. United Way involvement by your agency: ("X" if agency participates) a. Agency Directors Meetings b. Agencies Representative to Funding Hearings c. Business Blitz × d. Day of Caring e, Kick Off X f. Victory Reception g Other - 1 O- -87- AGENCY: Dental Care of Kids of Johnson County AGENCY HISTORY (Using this page ONLY, please summarize the history of your agency, emphasizing Johnson County, past and current activities and future plans. Please update annually.) Dental Services for Indigent Children of Johnson County has provided dental treatment for over a decade for those individuals less than 17 years old who are not qualified for other forms of assistance and who could not otherwise afford dental care. Services are provided in the Department of Pediatric Dentistry at the College of Dentistry from 8:00 a.m. to 5:00 p.m. Monday through Friday and on an emergency basis at the University Hospital School on evenings and weekends. State appropriations for indigent patients are not allocated for the College of Dentistry to provide dental services. This program was developed to respond to the need for treatment of dental disease which affects nearly all individuals at one time or another. Our activities have primarily involved the delivery of emergency, restorative and preventive dental services (orthodontic services are not covered by this agency). During the past year, we have continued working with the Iowa City School system, administrators of elementary schools in outlying Johnson County, the Iowa City Free Medical Clinic, the Visiting Nurses Association of Johnson County and the Johnson County Health Clinic, Head Start and ' the Campus Fair. These contacts have helped us in the past years and we will continue working with them in the future. -11- AGENCY: Dental Care of Kids of Johnson County FY99 GOALS Please state FY99 goals and report status of progress/completion. Goal: To provide dental services to indigent children of Johnson County who are not eligible for help from other assistance programs. We see every patient that contacts our clinic and falls within the guidelines of the program. - 12- -89- AGENCY: Dental Care of Kids of Johnson County AGENCY PROGRAM GOALS AND OBJECTIVES (Several pages are provided, please add any additional pages you may need with your agency name as a header.) Agency Name: DENTAL SERVICES FOR KIDS OF JOHNSON COUNTY Year: FY01 Name of Program: SAME DENTAL SERVICES FOR KIDS OF JOHNSON COUNTY Goal: To provide dental services to indigent children of Johnson County who are not eligible for help from other assistance programs. Objective A: To provide the greatest amount of quality dental services for the money appropriated for these children. , Tasks: 1. Fees will be kept to a minimum by utilizing predoctoral dental students as the primary care givers under the direct supervision of the faculty at the College of Dentistry. 2. Increase the patient population to include those eligible children in outlying Johnson County. Resources: Resources will come from the Department of Pediatric Dentistry of the College of Dentistry. Materials, supplies, equipment, faculty, staff, predoctoral dental students and space will be provided by the Department of Pediatric Dentistry. jccogns~agenavai.doc -13- HUMAN SERVICE AGENCY BUDGET FORM Director: Cris Kinkcad City of Coralville Agency Name: Domestic Violence Intervention Johnson County City of Iowa City Address: P.O. Box 3170, Iowa City United Way of Johnson County Phone: 319-354-784o Completed by: Cri Kinkea/Sheri '1 CHECK YOUR AGENCY'S BUDGET YEAR Approved ir oy~tnkea~/~ by Cha Board 1/1/00 - 12/31/00 10/1/00 - 9/30/01 ~' 10/1/99 4/1/00 - 3/31/01 - (date) 7/1/00 - 6/30/01 X COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) PROGRAM 1, RESIDENTIAL SERVICES: Provide safe, 24 hour shelter and crisis line for victims of domestic violence and their children. Services include: referrals for housing and employment, in-service programs with area agencies, court advocacy, no contact order advocacy, hospital and social service advocacy, and law enforcement advocacy. All DV[P staff and volunteers providing direct services are trained according to Iowa Criminal Code 236. PROGRAM 2, CHILDREN' S PROGRAM: Provide 24 hour shelter for children accompanied by morn. DVIP provides basic needs, such as school supplies, food, clothing, and other needed items. A children's play area is provided in both .he main level and lower level of the shelter. Other services provided/supported/developed by the main child advocate on staff include the following: play and art therapy, field trips, play time, school advocacy, counseling, court advocacy, tutoring, support group, school transportation, summer school programs, and conflict resolution. All DVIP staff and volunteers providing direct services to children are trained according to Iowa Criminal Code 236. PROGRAM 3, COMMUNITY/EDUCATION DV//' provides community education, training, and informational presentations on domestic violence issues, services, intervention, and prevention. DVIP provides training to approximately 100 volunteers per year according to Iowa Criminal Code 236. PROGRAM 4, OUTREACH SERVICES: DVIP offers domestic violence services in the following counties: Johnson, Jones, Cedar, Washington, and Iowa Counties. Iowa and Washington counties are staffed on an as needed basis in donated and rented office space, respectively. Cedar county is staffed 1 day per week in rented office space, and Jones county is staffed full me in rented office space. The Coronaunity Outreach Coordinator and Counselor work full time in Johnson county. Services include: Individual counseling, support group, no-contact order advocacy, court, human services, medical and law enforcement advocacy, including 'DART", Domestic Abuse Response Team. Each county has it's own local coalition against domestic violence or human service consortlure that DV~ are members of. All DVIP staff and volunteers providing direct services are trained according to Iowa Criminal Code 236. PROGRAM 5, FURNITURE PROJECT: DrIP is the lead agency in a community response effort to get free furniture to homeless families and families who cannot afford furniture. This, in turn, reduces the number of large items being taken to the local land fills. Furniture is donated, then distributed to families. Local Funding Summary: 4/1/98 - 4/1/99 - 4/1/00 - % of Total 3/31/99 3/31/00 3/31/01 Budget United Way of Johnson County - - Does Not Include Designated Gvg. $44,741 $48,741 $90,342 12.93% FY99 FY00 FY01 City of Iowa City 50,000 51,673 72,473 10.37% Johnson County 51,965 54,065 74,865 10.71% City of Coralville 3,000 3,000 10,000 1.43 % AGENCY: Domestic Violence Intervention Program BUDGET SUMMARY ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR Enter Your Agency's Budget Year = -- > 7/98-6/99 7/99-6/00 7/00-6/01 1. TOTAL OPERATING BUDGET. 644, 161 646,888 740,217 (Total a+b) a. Carryover Balance (Cash 33,603 54,996 41,517 from line 3, previous column) b. InCome (Cash) 610,558 591,892 698,700 2. TOTAL EXPENDITURES (Total a +b) 589,165 605,371 698,700 Administration ' 140,575 129,670 104,800 b. Program Total (List Progs. Below) 448,590 475,701 593,900 1. Residential Services 191,538 230,300 335,365 2. Children's Programs 32,405 _ 52,200 62,900 3. Community/Educational Services 64,100 60,700 55,900 4. Outreach: Johnson,Jones,Cedar,Iowa, &Washington Counties 133,210 102,350 104,800 5. Furniture Project 27,337 30, 15 1 34,935 6 7 8 4. RESTRICTED FUND BALANCE (Total from page 5 ) 376,578 399,631 391,355 5. IN-KIND SUPPORT (Total from Page 5) 259,100 279,100 279,100 6. NON-CASH ASSETS 588,000 565,000 542,000 Notes and Comments: 3. Ending Operating Balance: DVI1a plans to apply $10,000 of this towards Mortgage principle during current fiscal year. DVIP also plans to use $10,000 of this to purchase a mini-van for the ehildren's program. 2a. Administration expense for current year is higher due to plan to pay on mortgage, but lower due to staffing restructure. 2a. Administration expense for next budget year lower due to staffing restructure to address higher shelter staffing needs and emphasize resident services. 2b.#1. Residential Services expenses for current year higher due to staffing restructure to address higher shelter needs and emphasize resident services. 2b.#1. Residential Services expenses for next budget year higher due to staffing restructure to address higher shelter staffing needs and emphasize resident services. 2b.#2. Children's expenses for current year higher due to plan to purchase mini-van and addition of part-time child advocate. 2b.#2. Children's expenses for next budget year maintain added child advocate position. 2b.#3. Commtmity/Educational Services expens~ for current year and next budget year lower due to staffing restructure to address higher shelter staffing needs and emphasize resident services. 2b.#4. Outreach Services expenses for cm'rent year and next budget year lower due to staffing restructure to address higher shelter staffing needs and emphasize resident services. ~_ BRIEFLY DESCRIBE HOW LOCAL lrtlNDS ~ SPENT LAST YEAR: ' Funds were used last year to pay staff salari~ and benefits not covered by grants. as well as utilities, in.~ra,nce, and other operating expenses. AGENCY Domestic Violence Intervention Program INCOME DETAIL ACTUAL THIS YEAR BUDGETED ADMINIS- PROGRAM PROGRAM LAST YEAR PROJECTED NEXT YEAR TRATION 1 2 .............. 7/98-6/99 7/99-6/00 7/00-6/01 Res Svcs Children Jcal FundinE Sources- 149,706[ 163,079 _253,280[ 75,200[ 142,100 12,450 a. Johnson County 51,965 54,065 74,865 23,000 42,865 3,500 b. City ~sf Iowa City 50,000 51,673 72,473 20,000 43,473 3,500 c. United Way of Johnson County 44,741 48,741 90,342 30,500 51,342 3,500 ci. City of Coralville 3,000 3,000 10,000 1,700 4,420 1,950 c. Jones County Family Council 0 1,000 1,000 f. United Way of East Central Iowa 0 4,600 4,600 I I I 2. Grants- State, Federal, Foundations _[ _. 344~,642 [ 358,096 _ 359,820 [ 12,100 152,200 36,000 a. CDBG/Land~II 20,689 28,518 28,520 b. Crime Victim Assistance 72,211 83,314 80,000 30,000 c. Emergency Shelter 30,600 30,100 30,100 10, 100 20,000 d. Family Violence Prevention 33,033 35,845 36,000 36,000 _ e. FEMA 7,007 4,200 4,200 2,000 2,200 f. Violence Against Women Act 26,526 30,555 35,000 g. VOCA 154,577 145,564 146,000 100,000 3. N. sales of Se.es so. es, I 3:S4 I S,S00I 10,000 0 1,000 5,000 , a. Services [ 3,840 I 3,250 5,000 1,000 ' b. School Transportation Reimbursement 0 5,550 5,000 5,000 4. ~. sales of ~4ate~ [ , 0 I 0 I, 0 _ 0 [ 0 :~' ~ontributions/Donations . [ 47,442[ 26,407 30,000 10,000[ 12,000 5,55 .. Unit~ Way Designat~ Giving 13,697 11,807 12,000 5,000 5,000 2,000 b. Other Contributions 33,744 14,600 1.8,000 5,000 7,000 3,550 6. Special Events 63,463 34,910 45,000 17,000 15,000 5,000 a. Direct Mail, N~wsletter 38,197 24,000 30,000 5,000 15,000 5,000 b. Souper Bowl, Soflball, Winetasting 11,935 8,200 1.2,000 9,000 c. DV Awareness Month Conference 8,383 0 0 0 d. Iowa City Road Race, other fundraisEs 4,948 2,710 3,000 3,000 '"te es I I 600 1 600 600 I s. Other- List Belo. [ 393 0 [ 0 0 [ 0 0 a. Pop Sal~ 83 0 0 b. Miscellaneous 309 0 0 TOTAL INCOME (same as p. 2, line lb) 610,558 591,892 698,700 114,900 322,300 64,000 NOtes and Comments: lao Johnson County budgeted next year is sign~cantly higher due to funding re, quest: to help cover 1 full rime staff person for residential services. ib. City of Iowa City budgete~ uext year is signLfieantly higher due to funcLing request to help cover i full ~e staff person for residential services. It. United Way of Johnson County budgeted next year is signffiean~ly higher due to funding reques~ to help cover 2 full time staff persons for residenrAal services. ld. City of Coralville budgeted next year is signffieantly higher due to funding request to help cover salary/benefits of 4 new staff positions for residential services. 3b. School Transportation Reimbursement represents funcling requested as reimbursemenl for meeting school txansporta~on neeas of current/former shelter chflaren. 5b. ,.~ther conn'ibution~, actual last year is signffieantiy higher due to funding received July 98 and June 99 to fund summer school program for curr~nr./former shelter children, approxknately $11,000 combined. 5b. Other conn'ibutions, actual last year is signLficantly higher due to funding received to provide ckildren's suppor~ group. 5b. Other conrxibu~ions, actual last year is also significantly higher due to donations received to assist in funding equipment purchases. 6c. DV Awareness Month Conference has been discontinued due to signffieant FY99 loss. -93- AGENCY Domestic Violence Intervention Program INCOME DETAIL PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM~J 3 4 5 6 7 CommrEd Outreach Furn. Proj. ~. t~d Fu. di~ So~ces- I 9,~00 I 5,600 I S,S30 I a. Johnson County 2,500 3,000 b. City of Iowa City 2,500 3,000 c. United Way of Johnson County 2,500 2,500 d. City of Coralville 1,600 330 e. Jones County Family Council 1,000 f. Urnted Way of East Central Iowa 4,600 2. Grants-Sate, Federal, Foundations [ 46,0001 aS,000[ 28,520i a. CDBG/Landftll 28,520 b. Crime Victim Assistance 50,000 c. Fanergeney Shelter d. Family Violence Prevention e. FEMA f. Violence Against Women Act 35,000 g. VOCA 46,000 3. Net Sales Of Services (sources) I 0 I 4,000 I 0 I a. Services ] 4,000 I b. School Transportation Reimbursement 4. ~t sales or mt~mas I o ] o ] o I I 5. Contributions/Donations [ 700I 850I 900I a. United Way Designated Giving [ ] b. Other Contributions 700 850 900 6. Spe~i~ nveots J 0l s,000l o l I a. Direct Mail, Newsletter 5,000 D. Souper Bowl, Softball, Winetasting 3,000 c. DV Awareness Month Conference d. Iowa City Road Race, other fundraisers s. O,her-LS, se,o.I0101 01 I a. Pop Sales b. MisceLlaneous TOTAL INCOME (same as p. 2, une tb) ] 55,800 [ 103,450 I 38,250 [ Notes and Comments: -94- ;rrnahc/YIhHdc, x]~ - 3~1 - PROGRAM EXPENDITURE DETAIL AGENCY Domestic Violence Intervention Program ACTUAL TRIR YEAR BUDGETED ADMINIS- PROGRAM PROGRAM LAST YEAR PROJECTED NEXT YEAR TRATION 1 2 7/98-6/99 7/99--6/00 7/00-.6/01 Res Svcs Children 1. Salaries 399,581 408,000 500,200 75,000 241,200 45,000 2. ~mployee Benefits &Taxes 69,403 80,000 98,000 14,400 48,300 8,600 3. Staff Development 2,685 3,750 3,500 300 1,500 500 4. Professional Consultation 0 0 0 0 0 0 5. Publications & Subscriptions 143 140 150 0 150 0 6. Dues and Memberships 1,000 1,000 1,000 1,000 0 0 7. Mortgage, Remand Property Tax 3,225 13,600 3,600 0 0 0 · 8. Building & Maintenance 4,936 6,000 6,000 500 4,000 500 9. Equiptment PurchasefRenral/Maint 13,160 11,400 11,000 5,000 1,000 i ,000 10. Utilities 14,352 15,400 16,000 2,000 10,000 1,000 t 1. Telephone 14,903 18,000 18,300 6,000 3,000 3,000 12. Office Supplies &Postage 11,282 10,000 10,000 2,500 2,000 1,000 13. Pnntmg and Publicity 1,705 600 600 600 0 0 i4. Local Transportation 3,248 2,711 2,700 300 200 200 t5 ~urance 11,949 10,800 11,000 2,000 3,000 2,000 16. Audit 2,260 2,100 4,000 1,000 1,000 500 17. Interest 230 120 150 150 0 18. Other (Specify): 19. Direct Aid 5,093 13,500 3,500 3,500 20. Restricted Expenditures 9,282 0 0 0 21. Food 804 600 1,000 1,000 22. Functraismg Expenses 19,089 6,650 7,000 3,150 2,450 700 23. Miscellaneous 835 1,000 1,000 1,000 24 25 TOTAL EXPENSES ( p. 2, une 2) 589,165 605,371 698,700 114,900 322,300 64,000 Notes and Comments: l&2, ' 'aries & Benefits budgcw. d next year significantly higher due to anticipated staffing increase of 4 full time positions. 7, h age this year projected includes anticipated $10,000 principle payment. 19. Direct Aid this year proje~ed includea amicipate~l $10,000 mini-van purebase to enhanc~ childr~n's program and meet a greater need for current/former shelter children, i.e.: activities, school transportation, 22. Fundraising exportsos actual last year significantly higher due to Dome~c Violence Awar~nr. ss Month confercmc~, exp~nses $12,000+. -d- PROGRAM EXPENDITURE DETArL AGENCY Domestic Violence Intervention Program (continued) PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM 3 4 5 6 7 8 Comm/Ed Outreach Furn Proj 1. Salaries 37,000 75,000 27,000 2. Employee Benefits &Taxes 7,100 14,400 5,200 3. Staff Development 500 700 0 4. Professional Consultation 0 0 0 5. Publications & Subscriptions 0 0 0 6. Dues and Memberships 0 0 0 7. Mortgage, Rent and Property Tax 0 3,600 0 8. Building & Maintenance 500 0 500 9. Equiprment Puxchase/Renml/Maint 2,000 1,000 1,000 10.Utilities 1,000 1,000 1,000 11. Telephone 3,000 2,500 800 12. Office Supplies & Postage 3,000 1,000 500 13. Printing and Publicity 0 0 0 14. Local Transportation 200 800 1,000 15. ~nsurance 1,000 2,000 1,000 16. Audit 500 750 250 17. Interest 18. Other (Specify): 19. Direct Aid 20. Restricted Expenditures 21. Food 22. Fundraising Expenses 700 23. Miscellaneous 24 25 TOTAL EXPENSES ( p. 2, n,,e 2) 55,800 103,450 38,250 0 0 0 Notes and Comments: AGENCY Domestic Violence Intervention Program ACTUAL THIS YEAR BUDGETED RF, STRICTED FUNDS: LAST YEAR PROJECTED NEXT YEAR Restricted by: Restricted for: 7/98-6/99 7/99-6/00 7/00-6/01 CDBG/Land~ll Furniture Project 20,689 28,518 28,520 Crime Victim Salaries, Benefits 72,211 83,314 80,000 Emergency Shelter Utilities, Insurance, Homeless Prevention30,600 30,100 30,100 Family Violence Prevention Direct Service Salaries & Benefits 33,033 35,845 36,000 FEMA Food, Household 7,007 4,200 4,200 Violence Against Women Jones County Program 26,526 30,555 35,000 VOCA Direct Service Salaries &Benefits 154,577 145,564 146,000 E. Central IA United Way Jones, Iowa, Cedar, & Wash counties 0 4600 4600 Mortgage Building Mortgage 31935 36935 26935 ] N,ATCHING GRANTS Grantor/Matched by .Emergency Shelter Salaries 30600 30100 30100 Family Violence Prevention Volunteer hours @ $12.96 6610 7169 7200 VOCA Volunteer hours @ $12.96 30,915 26,500 26,500[ IN-KIND SUPPORT DETAIl, Services/Volunteers Direct Svcs,Cledcal,Maint. Hrs @$12.96 230,t300 250,000 250,000 Material Goods Food, Household, Clothing 21,600 21,600 21,600 Space, Utilities, etc. Joh~on,W,sh,C.hr, tA: offi~,r~gc,utmti~ 7,500 7,500 7,500 Other: (Please specify) Notes and Comments: -97- iccc, ghsx'<lbudc, ×l~ 5 SALARIED POSITIONS AGENCY Domestic Violence Intervention Program "X"all that apply FTE* Salary _ Position/Title '~. :~ ~ .~ Last This Next Actual This Budgeted % Year Year Year Last Year Year Next Year Change Executive Director x x x 18% 1.00 1.00 1.00 37,930 38,600 40,500 5% Dixector of Finance x x x 18% 1.00 1.00 1.00 25,462 26,600 28,000 5% Education CoordinaWr x x x 0% 1.00 1.00 1.00 26,745 27,100 28,500 5% Director of Crisis Services x x x 18% 1.00 1.00 1.00 27,270 27,400 28,800 5% Furniture Project Coordinator x x ' x 18% 1.00 1.00 1.00 21,200 22,000 23,900 5% Volunteer Coordinator x x x 18% 0.00 0.40 0.50 0 8,500 8,900 5% Counselor x x x 18% 1.00 1.00 1.00 24,23 1 23,500 24,700 5% Cornre. Outreach Coordinator x x x 18% 1.00 1.00 1.00 23,054 22,600 23,700 5% Rural Outreach x x x 18% 1.00 1.00 1.00 23,280 23,500 24,700 5% Shelter Coordinator x x x 18% 1.00 1.00 1.00 18,504 22,000 23,000 5% Shelter Coordinator x x x 18% 0.00 0.75 0.75 0 14,100 14,800 5%0 Shelter Coordinator x x x 23% 0.00 1.20 1.20 0 21,000 22,000 5% Shelter Coordinator x x x 23% 1.20 1.20 1.20 19,862 22,500 23,600 5% Shelter Coordinator n/a 0.40 0.30 0.30 8,245 5,700 6,000 5% Shelter Coordinator n/a 0.00 0. I0 0.10 0 2,000 2,000 0°/0 Shelter Advocate x x x 18% 0.00 1.00 1.00 0 21,000 22,000 5% Shetler Advocate n/a 0.10 0.10 0.10 1,694 2,000 2,000 0% Child Advocate x x x 18°/0 1.00 1.00 1.00 24,018 24,300 25,500 5% Child Advocate x x x 18% 0.00 0.75 0.75 0 16,500 17,300 5% Children's Group n/a 0.16 0.16 0.16 2,983 3,000 3,000 0% Maintenance n/a 0.00 0.25 0.25 0 5,500 5,500 0% Furmture Project Assistant n/a 0.00 0.20 0.20 0 3,500 3,500 0% VolunmerCoordmator x x x 18% 1.00 0.25 0.00 21,160 3,110 0 0% Shelter Coordinator x x x 23% 1.20 0.25 0.00 23,429 2,100 0 0% Shelter Coordinator x x x 18% 0.50 0.00 0.00 9,443 0 0 0% Office Coordinator x x x 18% 1.00 0.00 0.00 19,896 0 0 0% Rural Outreach x x x 18% 0.85 0.17 0.00 19,931 3,500 0 0% Rural Outreach n/a 0.34 0.00 0.00 7, 154 0 0 0% Shelter Advocate-NEW x x x 18% 0.00 0.00 1.00 0 0 20,800 100% Shelter Advocate-NEW x x x 18% 0.00 0.00 1.00 0 0 20,800 100% Shelter Advocate-NEW x x x 18% 0.00 0.00 1.00 0 0 20,800 100% Shelter Advocate-NEW x x x 18% 0.00 0.00 1.00 0 0 20,800 100% Subs n/a 14,090 16,390 16,000 0% TOTAL FFE's and SALARIES 17 17 21 399,581 i 408,000 [ 500,200 8- lZ Full-time equivalent: 1.0=fuilotime; 0.5=half-time; etc. iCcnffh~/Ylhtlde ~l~ - 6 - AGENCY: DOMY, STIC VIOiY, NCF,, INTE, RVENTION PROGRAM ACCOUNTA!~H,ITY QUF,,STIONNAIRF, A. Agency's primary purpose: The DVI~ is founded on the belief that everyone has the right to live flee of fear and harm. Our mission is to end domestic violence through support, advocacy, shelter and education. B. Board of Directon: 1. Please attach a list ofyour agency's Board of Directors. 2. Frequency of meetings: Board meets monthly. Committee meetings - at least once monthly and more if needed. Ad-Hoc meetings as needed. 3. Briefly describe board orientation and ongoing training opportunities: Board orientation is complete within one month of becoming a board member. A new board member meets with an interview team, is voted into membership then meets with the Executive Director. The Executive Director gives the board member a tour of the shelter, a history ofDVIP, a board manual and a brief training. The board manual includes items such as: Board roles & respons~ilities, committee job descriptions, confidentiality statement, and conflict of interest statement etc. Continued training about the agency is offered 3 to 4 times a year. Board informational materieais are mailed in board packets on a monthly basis. C. FINANCES: 1. If your agency charges a fee for services, describe your fee structure. 2. Does your agency have an internal audit, prt-rna/aud/t or a financial review? external. 3. Has your agency I'ded an annual report with the Secretary of State? Yes 4. Has your agency f'ded Form 990 with the IRS? Yes 5. Please describe your agency's fundraising efforts, if applicable. (e.g. events, direct mall campaign, planned giving, etc.) The DVIP Board of Directors raises 10% of DVIP's budget through local f~ndra~sin8 efforts each year. The events hosted by board members include the following: A Wine Tasting Event, DVIP Softball To~t, 2 Direct Mailings (Sponser a Night of Safety), and the DVIP Souperbowl. D. MANAGEMENT: 1. Does each professional staff have a written job description? Yes 2. Is the agency Direaor's performance evaluated at lust yearly. Yes, by the board Executive Committee. Domestic Violence :Intervention Program Board Matrix NAME ADRESS HOME # WORK # E-MAIL FAX COMMITTEE OFFICE DATE ON BOARD Apicella. Agnes 2646 Johnson Crossing. Solon 52333358-9485 335-9828 <,~ j:'lt:e.~.t~ }~nd-.<:c;-~ Personnel April 99 Cray. Susan . 730 Mesquite Dr. Coralvile 52241 351-5238 356-9146 Personnel OcL 98 Ehlers. Scott 43.90 Red Fox CL SW Iowa City 52240 354-5858 354-0759 Events Planning Chair 0cL 98 Farnswodh. Michele 825 olto Siseat Iowa City 52246 351-7286 354-3170 ; Finance July 98 Fettefrni~n. Patricla.822 151h Ave. Cedar Rapids 52404 362-3285 466-0103 Plettelman~isbL~om Personnel July 98 C.-Icblst, Mary 3144 cotlags Re8, Rd. Solon 52333 335-4500 Events Planning August 99 I-ledlcan0 CaSgan 828 Wealaids Dr. Iowa City 52246 338-0727 384-8670 Caljgan-Hadican@ulowa.adu EventS Planntng May 98 Horowjtzo Susan 1129 Kbkwood Ava. Iowa City 52240354-4225 Events Planning March 96 Howe, Becky 1980 Souffirldge Dr. Coralvie 52241354-2974 354-9200 Events Planning SepL 99 Mangum, Teresa 603 Rundell SL Iowa City 52240 354-4748 335-0323 [emsa-nmngum@UiowaEdu Events Planning Recorder July 98 MathIs Hadwig, Sally 21 Panlira Clmla Iowa Clly 337-2600 smau~573@ad.c~. ! Personnel April 99 Nauaeef, Judy 3962 James Ave. SW Iowa City 52240338-9207 337-7032 JudyrN~iowsdly.net Events Planning Vice-Chair OcL 97 Nolall. Bethf 513 s. sumrail 8L Iowa City 52240' 338-8131 351-0222 Personnel Dec. 98 St~ne, M'~dtmw 222 Golfview Ave. Iowa City 52246338-0532 356-5812 keilone4~lisbLcom Finance - Chair Treasurer OcL 98 I Zell0 Philip 2126 Rash View Dr. Iowa City 52246351-0878 337-1092 Z~@~t.org Personnel Apdl 99 Staff: Cds Kinkend. 3170 Iowa ca,/. Iowa 52244 545-1288 354-7840 ~inke~K~hoUna,.c~xn NOV, 93 Updated October 1 ~9~] qA Agency: Domestic Violence Intervention Program E. Program/Services Please define your agency's units of service (service definition. Length of time, cost per unit of service, number of units provide, direct or indirect.) Please supply information about clients served by your organization during the last two complete budget years. Unit of Service Length of Time Cost per Unit Number of Units 1. 24 hour shelter 1 night to 90 nights14.16 per night 7,740 (378 people) 2. Crisis Hotline 1/2 hour (average time)7.02 per call 6,620 calls 3. Individual Counseling1 to 2 hours $12.00 to 15.00 per hour445 people (apprx. 700 hrs) 4. Support group 10 hours each week $12.00 to 15.00 per hour400 people (312 hrs) · 5.No Contact Orders3 to 5 hours each client$12.00 to 15.00 per hour92 people (apprx. 368 hrs) 6. Other services-legal, 2 hours each service $10.50 per hour 4,413 services court, social services, housing, transportation etc. 7. DART & BEP 3 hours each client $11.00 per hour 81 people Refer to form instructions for definitionof duplicated and unduplicated. (DVIP does not track duplicated numbers. All numbers are new clients only). The below count does not include DVIP crisis calls because we do not track location on calls. Crisis calls totsled 6,620 new individuals. ENTER YEARS 1998 1999 1. How many Johnson County residents didla. Duplicated Count N/A N/A your agency serve? lb. Unduplicatcd Count 1,057 1,134 2. How many Iowa City residents did your2a. Duplicated Count N/A N/A agency serve? 2b. Unduplicated Count 724 684 3. How many Coralville residents did your3a. Duplicated Count N/A N/A agency serve? 3b. Unduplicated Count 89 48 4. How many units of service did your 4a. Total 20,754 18,661 agency provide. 4b. John-~on County residents Approx~Approx. * Unit in this category counts as types of 15,565 13,995 service each client reeeivecL In this case, 1,134 clients received an average of 16 different services each -8- -~o~- AGENCY: DOMESTIC VIOLENCE INTERVENTION PROGRAM 6. Client Prof'de (for last complete year, if available): *AGE ',holier and *GENDER ,SalVer only *ETt-IN'ICITY shelter only nma shelter c~ent~ M 118 African American 315 F 1002 Native American 6 0 - 5 97 UNKNOWN 14 Asian 18 6-17 155 Hispanic 73 18 - 29 347 White 660 30 - 61 467 Multi - racial 62 - 75 1 Unknown 62 Unknown 67 7. Evaluation and Review: A. Please discuss how your agency measures the success of its programs. 1. Gathered verbal and written comments and suggestions ~'om staff. 2. Distributed exit questionnaires to shelter users, including 3, 6, 8~ 9 month follow-up questionnaires after departing shelter. 3. Data gathered from court and police records. 4. Annual staff and board retreats including monthly follow-up on goals and objectives. 5. Inter-agency survey and comment form B. Does your agency have performance objectives? (give several examples). I. DVIP board and staff will each hold annual retreats to determine and evaluate annual goals, objectives and direction of agency. 2.DVIP will continue to keep statistical data on the number of victims served in shelter, support group, counseling court and other services. 3. DVIP will offer each shelter resident evaluation forms to complete upon departure from the shelter. 4. DVIP will make use of community volunteers in all service areas. What plans does your agency have to increase efficiency and effectiveness? 1. DVIP had a reduction in VOCA funds this fiscal year. As a result DVIP has reduced it's services in the surrounding counties (Cedar, Iowa and Washington). DVIP's long range plan is to increase funding to our Johnson County programs so that we can increase staffing in the shelter. This in turn will allow DVIP to reach it's 56 bed capacity. This strategy will lower our turn away and waiting lists. Cedar, Iowa 8~ Washington County are now on an on-call as-needed service only. 2. DVIP has forrealized a procedure for evaluation and measurable outcomes of data and services. DVIP's objective in the development of this type of process is as follows: to help meet the external demand for information, to present our successes, to help develop or improve services, to discover what works and what doesn't work for clients and to provide agency accountability. 8. In what ways will the needs of your service population change in the next f'n,e years? I. The Iowa Coalition Against Domestic Violence ( which includes membership ~'om all the domestic violence programs in Iowa) have worked together to legislate laws toward better protection for victims of domestic violence. These laws, such as manclaZoty arrest and permanent no-contact orders were in pan meanz to keep victlm_~ and their children in their homes so they would not have to relocate to shelters. This goal of course works for some people but not for all. Over the course of four years DVIP has seen a decrease in victims seeking shelter, however an increase in those seetcing outreach services. While National and State Coalitions Against Domestic Violence work on Welfare Reform issues that give provision to battered women, DVIP is anticipating that shelter numbers will again increase as more and more women are taken off the welfare roles. 2) As the Violence Against Women Act has been passed with provisions to protect imm~gnmt women who are battered by their parmer, DVIP has recently worked with many more immi~m'-ant women than in the past. It is estimated that these numbers will double as the word spreads about these protection laws. 02- -9- AGENCY: DOMESTIC VIOLENCE INTERVENTION PROGRAM 9. Please discuss any other problems or factors relevant to your agency's programs, funding or service ddivery: I. The last two years the DVIP Board of Director's and the Executive Director has worked on DVIP's cash flow problem. The first half of the fiscal year tends to be extremely tight as many of our grants are reimbursement grants and need to be spent before reimbursed. DVIP developed a two year goal to carry over $30,000 to help meet expenses in the first half ofit's fiscal year. That goal has been realized. As budget FY99 began DVIP was on target with it's annual budget. A continual assessment of how much of a contingency we will need is a task of the DVIP Board's Financial Committee. 2. At the suggestion of the United Way/Joint Review Committee last year DVIP has Again looked at it 's staffing patterns in hopes of being able to increase shelter resident capacity. With this suggestion DVIP has asked for an increase in United Way, City and County dollars. IfDVIP is able to increase it's local funding we will be able to increase our capacity at the shelter. We have intentionally asked for shared funding within the Joint f~nding sources so that we don't tax just one funding source with the amount we need. DVIP's current capacity is 30 people. If funded as asked, DVIP will be able to house 60 to 62 people. 10. List concerns or complaints about your serviee~ of which you are aware. Shelter residents often complain that shelter rules are difficult to follow. Rules such as a no spanking policy, no smoking in the buildin~ and curfew get the most complaints ~om residents. DVIP licilitate three house meetings per week to discuss issues such as rules. While DVIP is sensitive to women's needs to live as they normally would, we recognize the need for rules in a communal type setting as well. 11. Do you have a waiting list or have you had to turn penpie away for lack of ~,bility to serve them? What measures do you feel ean be t~ken to resolve this problem? DVIP periodically carries a waiting list, however all people who call for shelter are referred to other shelters that do have openings. Residents situations, departure dates, and danger level are assessed before placing anyone on a waiting list or referring clients to another shelter. DVIP has obtained grant funds to hire additional shelter staB!; which in turn will allow us to increase capacity. These funds are said to be available until the year 2000. How many people are currently on your w~iting fist? 7 12. In what ways are. your agency's ~rvices publicized? Phone Book Newsletter Volunteer Alert Local News Stations Radio Brochures Human Services Resource Guide 13. United Way involvement by your agency: (check if agency participates) a. Agency Directors Meetings X b. Agencies Representalive to Funding Hearings X c.. Business Blitz X d. DayofCa~ng _X e. Executive Development Seminars__ E Kick Off X g. Victory recel~on h. Volunteer Action Center X i. Other: Director's ~vents planning meetings United Way Campai~ Presentations -10- -103- AGENCY FHSTORY - DOMESTIC V/OLENCE ENTERVENT/ON PROGRAM The Domestic Violence/ntervention Program really began as a grassroots, volunteer run program in 1976 and 1977. In 1977, the University ofinwa's Women's Resource & Action Center (WRAC) received a one-year CETA grant from the federal government to explore the problem and incidence of domestic violence in our community and provide counseling for women affected. The Study highlighted the barriers that battered women experience, their crucia] need for safe housing, and the unspoken epidemic of violence against women in our community. Responding to these needs, volunteers very quickly established a safe home network, referral service, and provided emergency housing in moteb for battered women. By 1978 the commuuity's need for a safe place where battered women could come to access services had become obvious, and in May of 1979,/~idand~41ternatfi~s to ~ctim~ of Spoase~4buse was born. The Crisis Cater took over the service provision role from WRAC until the Domestic I/iolence Interpennon Program (I)g/IP) shelter officially opened in October of 1980. The shelter was partially funded by the United Way, the City oflowa City, Johnson County, and the Community Development Block Grant Program. A tirst year budget of $29,000 provided battered women and their children emergency housing, counseling, and a 24-hour crisis hodine. In 1982 we added a staff position to help meet the needs of children, who frequently accompanied their mothers in the shelter. For the next several years the agency struggled to survive./n 1984 we were forced to expand into the remaining floor of the structure we occupied and forego rental income the space generated. In 1985 DV]? underwent a major renovation to better utilize our space. In 1986 we received significant funding from the State of Iowa and added another staff position to provide group counseling and increase outreach and community education. That was the same year that the mandatory arrest law took effect, which entirely changed the community's perception of the prevalence of domestic violence. The arrest rate went from 9 to 54 during a six month period, and we experienced a 300% increase in requests for service. At the same time we worked with other community based organizations to begin a men's program for perpetrators ofdomest/c violence. The unique coalition that DVH' formed with the County Attorney's Office, law enforcement officials, and community agencies served as a statewide model for comprehensive service delivery to battered women and their children. During 1988 and 1989 the average stay for ruidents was 20 days, and the majority of the children residing in the shdter were 5 years old and under. The shelter's peak period for occupancy was established to be from August to October and Apri/to May. In 1991, we received additional state funding to expand our outreach and services beyond Johnson County to Cedar, Iowa, and Washington Counties. Additionally, we expanded efforts to meet glaring need for systems advocacy to help battered women navigate beyond the criminal justice system. With six paid and 50 volunteer staff we have continued to maintain a high level of service. This was the year that DV]? launched a Capitol Campaign drive to raise money to build a new and bigger shelter. In 1993 we moved into the new shelter. This building is a fifteen bedroom facility, offering lots of living space for women and children. The budget has grown to $280,000. In 1995 the Women Against Violence Act was enacted and DV1? received funding to add Jones County to it's service area. Today DVIP has 16 full-time staff and 7 part-time staff. DV~P's budget has grown to $600,000; The average length of stay is 30 days for women and children. At least 50% ofthe children range from 2 to 11 years old. DVIP provides temporary counseling, support, advocacy, and shelter while women are making these decisions. Women often have multiple needs, from food, cJothin~ medical care, child care, housing, and furniture. Since our beginning in 1980, DV1? has served over 15,~00 women and children. In 1998 we served over 450 women and ch~ren in shelter. Agency: Domestic Violence Intervention Program Please state FY99 goals and report status of progress/completion. Objective A: DVIP will continue to provide leadership to the Johnson County Coalition Against Domestic Violence.. Complete. DVIP attends monthly meetings, rotates turns in providing elected officers, is instrumental in training for the 24 agencies that are members of JCCADV. DVIP also has representatives who sit on each JCCADV sub committee's. Objective B. DVIP will provide unduplicated shelter services to 350 battered women and their children. Complete. DVIP provided shelter to 205 women and 173 children for a total of 378 sheltered. Objective C. DVIP will provide 1,500 women, children and men with 24 hour access to the DVIP crisis line. Complete. DVIP provided crisis line services to 6, 620 individuals. Objective D. DVIP will serve 300 women in support group. Complete. DVIP provided support group to 400 new individuals. Objective E. DVIP will provide counseling services to 350 women. Complete. DVIP provided 445 women with counseling services. Objective F. To educate the community about problems facing women who are victims of domestic abuse; including available services, dynamics of abuse, intervention, prevention, and program needs. On-going. DVIP spoke to over 200 organizations reaching 1,733 people. Objective G. To provide services that address the needs of children affected by violence and offer parent support and alternatives to physical punishment. Complete. DVIP offers individual counseling for children, needs assessment, parent/child support groups, children's support group. Art group, summer programming and tutoring programs. Last year 310 children attended these various activities. Objective H. DVIP will lower it's mortgage by Dec. 1999. On-going. DVIP has made almost $50,000 in payments. DVIP has approximately $140,000 left to raise. Objective I. DVIP will participate in the Domestic Abuse Response Team. On- going. DVIP is a member of DART. DVIP's role in DART is to work closely with the Iowa City Police Department to follow-up criminal domestic abuse cases. DVIP will go to the victims home with a police officers, offering support and advocacy services. -~[2- -105- Objective J. DVIP will participate in State advisory committee about state victim counselor certification. On-going. The Iowa Coalition Against Domestic Violence is in the early stages of planning. DVIP's Executive Director is on the state committee. Objective K. DVIP will provide free furniture to people in the Johnson County com- munity who do not have the resources to purchase such furniture on their own. Com- plete. DVIP Furniture Project is once again funded through CDBG (Community Devel- opment Grant and the City of Iowa City Solid Waste Department. This funding offers DVIP full-time personnel to collect and distribute furniture. Objective L. DVIP will continue to seek staffing from AmeriCorps Program. Complete. DVIP's application for three AmeriCorps members. These volunteers will work with DVIP's Children's Coordinator. Objective M. DVIP will continue to network with area agencies. Complete. DVIP has strong collaborative leadership among agencies in the Johnson County area. In- deed, clients rely on other agency's ' to-get their needs met. There are currently 23 agencies who are members of the Johnson County Coalition Against Domestic Vio- lence. We continue to attend the many United Way functions and meetings offered each year. DVIP collaborates with the Social Work Department at the University, of- fering a three hour class on the dynamics of domestic abuse. A DVIP representative also participates in the following collaborative efforts: MECCA - domestic abuse sup- port group, Neighborhood Centers-Co-facilitate parent support group, Emergency Housing Project-STAR Grant, and training for staff/volunteers at Women's Resource and Action Center & Cdsis Center. Objective N. DVIP Board of Directors will develop, plan and host fundraising events in FY99. On-cJoing. The DVIP Board planned and hosted several local fundraising events this last year. The direct mail, our most successful event raised over $40,000, Other events such as the Softball Tournament, the Wine Tasting Event and the Souper Bowl raised between $1,500 and $4,000 each. -106- AGENCY Domestic Violence Intervention Prograrn GOAL: To provide free for battered women and their children, cor~fidential safe shelter, counseling support groups, phone counseling and education about the dynamics of domestic violence in Johnsort, Cedar, Iowa, and Washington and Jones Counties. As many women's lives are threatened and many women are stalked by their abuser DVIP is equipped and trained to deal with emergency Si_h_~b~5OnS. DVIP continues to be the only domestic violence shelter in the community. OBJECT/VE A: DVIP will continue to provide leadership to the Johnson County Coalition Against Domestic Violence (JCCADV). TASKS: 1. Will continue to provide a DVIP representative to the JCCADV month/y meetings. 2. DVIP's representative will participate on at least one JCCADV committee. 3. DVIP representative will actively recruit other agencies and persons who would be appropriate for this coalition. OBJECTIVE B: To provide shelter to 150 battered women and 201 of their children with emergency shelter when fleeing their homes to escape being banered on a 24 hour a day basis. This service is an unduplicated service in the Johnson County and surrounding area in that it is the only domestic violence shelter offered in Johnson County. All services are offered to all socioeconornic classes, and without discrimination to people with disabilities or who are otherwise disadvantaged. TASKS: 1. To nmimain accountability to women, board and community by remaining staffed 24 hrs. a day. 2. Provide training set by Iowa Criminal Code 236 to all staff and volunteers that do direct service work. 3. Build volumeer pool to 125 by providing four training in fiscal year 01. 4. To network with agencies that also deal with domestic violence, such as law enforcement, hospitals, court systems and human service agencies. OBJECTIVE C: In 2011, provide an estimated 1,501 women with 24 hour access to domestic abuse crisis line. TASKS: 1. Train staff and volunteers about domestic violence, needed referrals, options etc., four times yearly in FY01. 2. To continue utilizing volunteers on an on call basis and provide volumeers with a beeper. 3. To maintain call forwarding option on phone service. 4. Train and update sta~Tvolunt~,ers with commumty information and referrals as well as community resources. 5. Maintain the 1-800 hotline for FY0 I. 6. Maintain the emergency cell phone service for victim by coordinating efforts with 360 comunications US Cel/ular. -14- -107- DOMESTIC VIOLENCE INTERVENTION PROGRAM OBJECTIVE D: DVIP will serve an estimated 301 women in a support group setting in FY01. TASKS: 1. DVIP will let women know about support and education groups through it's information packet and brochure. 2. DVIP will keep all other agencies apprised of Ws groups in FY01 by mailing and posting ~yers throughout the Johnson county area. 3. W'dl provide a trained group facilitator and use curriculum that is specific to domestic violence victim.~. OBJECTIVE E: To provide 350 women with counseling services; to include supportive short term counseling, information on domestic violence, referrals to community resources, and to address their immediate needs and goals. TASK: 1. To provide 24 hour coverage by trained staff to address issues raised with residents. 2. To provide training for volunteers who choose to counsel women. 3. To provide a confidential space for women who wardneed counseling who may not be in shelter. 4. To continue to network with other community agencies. OBJECTIVE F: To educate the community about problems facing women who are victims of domestic violence; including services available, dynamics of abuse, intervention, prevention, and program needs. TASK: 1. Maintain a wide distribution of printed materials. 2. Solicit groups, especially of high risk, professionals, and adolescents to speak to. 3. Develop a media packet about services, and Speakers Bureau. 4. Solicit other Human Service Agencies to train their personnel about the dymunics of domestic abuse. 5. Continue to educate health professionals at UH-IC and Mercy on domestic violence issues. OBJECTIVE G: To provide services that address the needs of children affected by violence and offer parents support and alternatives to physical punishment. TASK: 1. To provide activities for children in shelter to help build serf-esteem, teach conflict resolution nldll.~ and to address developmental needs. 2. To work closely with the public school system so that children's needs are being met educationally as well as emotionally while child is dealing with crisis. 3. Maintain a safe space for children in shelter for activities and groups. 4. To address parera concerns and children's needs as part of intake and plannin~ 5. T o offer support groups for cjdldren in shelter ~ a trained facih'tator. -lo8- -15- DOMESTIC VIOLENCE INTERVENTION PROGRAM OBJECTIVE H: DVEP will substantially lower it's mortage by December 2001. TASKS: 1. DVIP will develop a strategic plan to lower the building mortage by Dec. 2001 2. DVIP Board of Director's will comicate with assign~l contacts in an effort to raise funds to pay the mortgage. 3. The DVIP Board Chair and Executive Director will work in partnership to train new board members about DVIP's final phase of it's campaign. OIMECTIVE I: DVIP will participate in the Iowa City's Domestic Violence Response Team (DVRT). TASK: 1. DVIP along with the Police Investigator will follow up on domestic violence police calls, offering support to the victim in each case. 2. DV~ sU~ff w~ll offer court advocacy to victims - walling the v~cth, n through any court proceedings they may need to attend as a result of being victh'nLzed. 3. To evaluate program by state standards and local experiences. OBJECTIVE J: DVIP will particpate in discussion and decisions about state certification for victim service providers. TASKS: 1. DVIP will participate in monthly state coaliton meetings about the certification process. 2. DVIP wil/offer it's vote when the time comes about the certification procedures for all domestic violence programs in Iowa. 3. DVIP will participate in research ofothar state's procedures for certification. OIMECTIVE K: To provide flee furniture to people who do not have the resources to purchase such furniture on their own. TASK: 1. To make community aware of the need for donated furniture by use of service orgapiT-~tion newsletters, speaking engagement, and media. 2. To continue efforts to secure volumeers for pick up and delivery of furniture. 3. To continue to network with area agencies to help meet furniture needs in the Johnson County area. -16- -109- DOMESTIC VIOLENCE INTERVENTION PROGRAM OBJECTIVE L: To continue to seek resources for staff through the AmeriCorps Programs as long as programs are made available to Domestic Violence Shelters. TASK: 1. To continue to reach out to said programs about DVIP's identified need for ~ 2. To meet grant deadlines for said grants. 3. ~Ar'tll ev~_l._ate the necessity of above programs annually. ORrI~,CFIVE M DVIP does and will continue to network with area agencies as needed for community education, resident and clientele n~ds, and interagency cooperation. TASK: 1. DVIP will continue to collaborate with other agencies for the purpose of serving DVIP residents. 2. DVIP will continue to attend various community functions, including other Umied Way Agency ~mc'tions, City and County functions as well as most United Way functions and Chamber of Commerce activities such as social seminars, Business PM's. 3. DVIP Will continue to operate as a lead agency in the Local Coalition Against Domestic Violence in the effort to offer safe, comprehensive services to battered women working with the many local agency and individual members. 4. DVIP w~ continue ifs training/education efforts in the community including participating in the Crisis Center~s training and the Women's Resource and Action Center's training. DVIP will continue to participate in two 3 hour Social Work Classes teaching about the basic Domestic violence issues on a semester basis. 4. DVIP will continue to ask area agencies to participate in shelter in-service meetings for residents about what their agency helps do and how to access those services. 5. DVIP will continue to make any necessary referrals to any and all agencies that will be helpful to residents and others who seek DVIP services. These referrals will be made in person, on the phone and through the mail. OP.J~,CFIVE N: DVIP Board of Directors will develop, plan, and host fundraising events in FY01. TASKS: 1. W'dl participate in monthly or bi-monthly planning meetings for said events. 2. WHI assLst in recruiting volunteers for fundraising events. 3. WH1 record chronological order of events to include: tasks, antisipated completion of task, contact names, etc. etc. On-rECTIVE O DVIP will maintain contact with former board members. TASKS 1. DVIP will up-date board addresses of board members ~'om 1979. 2. DVIP will keep former board members apprised of all DVIP activities and send newsletters. 3. DVIP w:dl continue to keep former board members informed about new trends, research and evolutions of domestic violence issues on the local, sta~e and national levels. -I7- -110- HUMAN SERVICE AGENCY BUDGET FORM Director: Jean H. Mann _ City of Coralville Agency Name: Elderly Services Agency Johnson County City of Iowa City Address: 28 South Lima, Room 203 United Way of Johnson County Phone: 356-5217 Completed by: Jean H. Mann CHECK YOUR AGENCY'S BUDGET YEAR Approved by Chair Board: Barbara Womer 1/1/00 - 12/31/00 10/1/00 - 9/30/01 August 24, 1999 4/1/00 - 3/31/01 (date) 7/1/00 - 6/30/01 X COVER PAGE Program Sugary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) Program 1: Chore refers workers to be hired by elderly for care of the yard and house or for respite care. Low-income elderly can receive partial subsidization for heavy cleaning, snow removal and yard work. Program 2: Assessment and Intervention: A&I provides in-home assessments & referrals to case management, care plans & monitoring. SH links older people with tenants/services and provides oversight for these matches. ?rogram 3: Retired Senior Volunteer Program and Volunteer Coordination: (a) RSVP provides seniors with a shopping list of opportunities for volunteer efforts at 90 sites, and provides insurance to protect them, as well as mileage and public recognition. (b) Volunteer efforts of University students who either study aging in school or volunteer through religious/social/community organizations. Program 4: HousinQ Repair: provides housing repairs, and modifications to accommodate disabilities, with the goal of making Iowa City homes safer for older people so they can stay in them longer Program 5: Case Manaqement: Coordinates professional-team staffings for frailest elderly trying to remain independent, but certified as needing nursing home care. Reviews all team care plan staffs meetings made up of 20-30 human service professionals, figures waiver costs, submits for approval, and provides quality-assurance oversight for all agencies involved. Local Funding Summary: 4/1/98 - 4/1/99 - 4/1/00 - % of Total 3/31/99 3/31/00 3/31/01 Budget United Way of johnson County - - Does Not Include Designated Gvg. $ 36,453 $ 38,000 $ 39,500 9% FY99 FY00 FY01 "~ City of Iowa City $ 58,500 $ 60,255 $ 62,063 15% Johnson County $ 19,855 $ 20,398 $ 21,010 8% 'ty of Coralville $ 2,400 $ 2,400 $ 5,000 1% jccoghs/xlbudg. xls ' ] ' -111' AGENCY: Elderly Services Agency BUDGET SUMMARY ACTUAL TH/S YEAR BUDGETED .D LAST YEAR PROJECTED NEE YEAR Enter Your Agency's Budget Year ~> FY99 FY2000 FY2001 1. TOTAL OPERATING BUDGET 398,327 413,657 427,868 (Total a-~b) a. Carryover Balance (Cash~ 102,718 112,320 97, 188 from line 3, previous column) b. Income (Cash) 295,609 301,33 7 330,680 2. TOTAL EXPENDITURES (Total a+b) 286,007 316,469 330,680 a. Non-directed funding 52,902 68,225 61,786 b. Program Total (List Progs. Below) 233, 105 248,244 268,894 1 Chore 45,716 46,815 49,978 2 Assessment &Intervention 45,339 43,543 42,563 3 Retired &Senior Volunteer Program/Outreach 48,366 55,327 55,471 4 Iowa City Housing Repair & Modification 27,321 29,297 30,639 i5 Case Management for the Frail Elderly 66,363 73,262 90,243 6 7 RESTRICTED FUND BALANCE (Total from page 5) 165,290 174,414 197,310 IN-KIND SUPPORT (Total from Page 5) 204,415 204,415 204,415 NON-CASH ASSETS 15,943 15,000 13,000 ~otes and Comments: Carryover balance in column one does not match the ending balance from last year's budget form. ESA received a bequest at the end of FY98 and moved from cash to accrual accounting. The actual ending balance in colunto one is made up of cash in the bank ($27,665) and the bequest funds in the Investment Account ($84,655) ~RIEFLY DESCRIBE HOW LOCAL FUNDS WERE SPENT LAST YEAR: Iowa City's allocation provided operational funds to cover part of the salary for the Executive Director and Chore Coordinator CDBG funds paid for housing repairs & modifications by contractors, a construction consultant and related office expenses Johnson County funds paid for operational costs for assessment & intervention, RSVP and case management United Way funds provided operational funds for all programs and for administration. City of Coralville funds provided money for housing repair, case management clients, assessment & intervention and chore. 112- jccoghs/xlbudg.xls - 2 - AGENCY Elderly Services Agency |NCOME DETAIL NON- PROGRAM PROGRAM ACTUAL THIS YEAR BUDGETED DIRECTED I 2 LAST YEAR PROJECTED NEXT YEAR FUNDING Chore A&I I Local Funding Sources- I 154,594 ] 160,053 [ 167,573 ~ 50,141 [ 36,151 [ 21,390 a. Johnson Cotmtv 19,855 20,398 21,010 5,017 15,964 127 b. Ci.ty of Iowa City 58.500 60,255 62,063 43,216 14,067 0 c. United Way of johnson Coun.ty 36 839 38,000 39,500 1,908 5,120 21,263 d City of Coralville 2 400 2,400 5,000 0 1,000 0 e. CDBG IC Hse. Rep. &Modification 26 000 28,000 28,000 0 0 0 f. Jo. Co. Subsidized Chore 11. 000 11,000 12,000 2 Grants-State. Federal. Foundations I 104,3611 109,8071 129,303 ] 0I 13,200I 15,000 a. Heritage Area Agency. on Aging 103,527 108,707 I 11,507 0 12,000 15,000 b. Medicaid Elderly Waiver Chore 834 1. 100 1,200 0 1.200 0 c. Ecumenical Towers Case Management~ 0 0 16,596 0 0 0 d. e. f. 3 Net Sales Of Services (sources) I 2,777 I 5,700 I 5,500{ 0 I 0 { 3,000 a. Case Management Assessments'~ 2,777 3,200 3,000 0 0 3,000 b. UI Eidercare Services3 0 2,500 2,500 0 0 0 c. 4. Net Sales of Materials I 2,152 I 1,789 [ 1,789I 0 I 0 I 0 "'S VP afghans/pillows 2, 152 1,789 1,789 0 0 0 b. 5. Contributions/Donations I 22,916 ~ 17,988 I 19,7221 5,020 I 598 ] 3.173 a United Way Designated Giving 3,991 3,988 3,988 3,239 0 0 b. Other Contributions 18,925 14,000 15,734 1,781 598 3.173 ,,. Special Eve. I 01 01 01 01 01 0 b. C. ' interest Income I 8,191 [ 5,000] 5,793I 5,625 ] 291 0 s Other - List Below I 618I 1,oool 1,oool l,oool o l o a. Miscellaneous 618 1,000 1,000 1,000 0 0 b. c. TOTAL INCOME (same as p. 2, line lb) 295,609 301,337 330,680 61,786 49,978 42,563 Notes and Comments: ~ ESA subcontracts with Ecumemcal Towers (Housing & Urban Development grant) for half-time case management staff for residents ' Assessments authorized by Iowa Foundation for Medical Care & funded through Heritage Area Agency on Aging. ~ Cc .ct with UI Family Services Office to provide information and guidance on eider care to staff, faculty & students jccoghs/xlbudg.xls - 3 - -113' AGENCY Elderly Services Agency INCOME DETAIL (cont) PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PRO~RAM_I 3 4 5 6 7 RSVP ' IC Hse Rep CMFE Local Funding Sources- [ 16,702 I30,5001 12,6891 0l 0I a Johnson County 11,368 0 534 b. City of Iowa City, 2,090 0 2,690 c United Way of Johnson County 3,244 0 7,965 d Ci.ty of Coralville 0 2,500 1,500 c CDBG IC Hse. Rep. & Modification 0 28,000 0 f. Jo Co Subsidized Chore 0 0 0 2. C, rants- State, Federal, Foundations [ 26,707 I0 [ 74,396~ 0 [ 0 ] .',. Heritage Area Agency on Aging 26,707 0 57,800 b Medicaid Elderly Waiver Chore 0 0 0 c. Ecumenical Towers Case Management~ 0 0 16,596 d. 3. NetSales Of Services (sources) I 0l 01 2,500I 0 I 0 ~ a Case Management Assessments2 0 0 0 b UI Eldercare Services3 0 0 2,500 c. 4 Net Sales ofMatenals [ 1,7891 0l 0l a RSVP afghans/pillows 1,789 0 0 b. Contributions/Donations ] 10,273 [ O] 658 ] O] O] b Other Contributions 9,524 0 658 Special Events ] O[ O[ O] O[ O[ b C. ~,~e~e~ hcome I 0l 1401 0l 0l Other-List Below I 01 01 01 0I 01 a Miscellaneous 0 0 0 FOTAL INCOME (same as p. 2, linelb) 55,471 30,640 90,243 0 0 ~otes and Comments: ESA subcontracts with Ecumenical Towers Cdousmg & Urban Development grant) for half-tm~e case management staff for residents Assessments authorized by Iowa Foundation for Medical Care & funded through Heritage Area Agency on Aging. Contract with UI Family Services Office to provide information and guidance on eider care to staff, faculty & students jccoghs/xlbudg.rds - 3a - PROGRAM EXPENDITURE DETAIL AGENCY Elderly Services Agency NON- PROGRAM PROGRAM ACTUAL TH/S YEAR BUDGETED DIRECTED 1 2 LAST YEAR PROJECTED NEXT YEAR FUNDING Chore A&I .. Salaries 179,068 194,445 208,995 31,875 33,190 31,830 2. Employee Benefits & Taxes 33,006 38,561 40,823 5,767 4,928 7,516 3. Staff Development 822 l, 500 l, 500 200 0 200 4. Professional Consultation 4,75 1 7,000 5,660 5,660 0 0 5. Publications &Subscriptions 93 100 100 100 0 0 6. Dues and Memberships 870 670 798 548 0 0 ?. Morgage, Rent and Propert>.' Tax 0 3,312 4,800 4,800 0 0 8. Building & Maintenance 0 0 0 0 0 0 9. Equipment Purchase/Rental 3,008 8,050 3,800 644 650 680 10. Utilities 0 0 0 0 0 0 I1. Telephone 3,527 3,500 3,600 360 360 360 12. Office Supplies & Postage 5,224 5,500 5,600 432 850 977 13. Printing and Publicity 2,756 3,100 3,100 500 0 15b 14. Local Transportation 5,766 6,03 1 6,000 1,200 0 850 15. Insurance 7,973 4,900 5,000 4,600 0 0 It,. Audit 2,500 2,900 3,100 3,100 0 0 17. Interest 0 0 0 0 0 0 18. Other (Specify): 19 Program expenses 2, 191 2,400 1,400 0 0 0 20 Fund raising costs 2,411 2,000 2,000 2,000 0 0 21 Contractors/Hse Rep 22,212 22,500 24,404 0 0 0 22 Subsidized Chore 9,829 10,000 10,000 0 10,000 0 23 24 25 TOTAL EXPENSES ( p. 2, line 2) 286,007 316,469 330,680 61,786 49,978 42,563 Notes and Comments: 4. Professional consultation: accounting fee paid to A Great Balancing Act c, .Includes NAS W dues, state license costs, RSVP lobbyist (required by contract) 19 ~sts for volunteers related to recognition. materials, minor expenses 21. ~-ayments to independent contractors for housing repairs & modifications in Iowa City 22. Client reimbursements for subsidized chore work iccogha/xlbudg. xls - 4 - -115- PROGRAM EXPENDITURE DETAIL AGENCY Elderly Services Agency (continued) PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM 3 4 5 6 7 8 RSVP IC Hse Rep CMFE I. Salaries 40,199 4,625 67,276 2. Employee Benefits &Taxes 6,658 722 15,232 3. Staff Development 100 0 I, 000 4. Professional Consultation 0 0 0 5. Publications & Subscriptions 0 0 0 6. Dues and Memberships 250 0 0 7. Mortgage, Rent and Property. Tax 0 0 0 8. Building & Maintenance 0 0 0 9. Equiptment Purchase/Rental 622 0 1,204 10. Utilities 0 0 0 11. Telephone 360 592 1,568 12. Office Supplies &Postage 1,500 104 1,737 13. Printing and Publici~' 1,800 192 458 14. Local Transportation 2, 182 0 1,768 15. Insurance 400 0 0 16. Audit 0 0 0 17. Interest 0 0 0 18. Other (Specify.): 19 1,400 0 0 20 0 0 0 21 0 24,404 0 22 0 0 0 23 24 25 TOTAL EXPENSES ( p. 2, line 2) 55,471 30,639 90,243 0 0 0 Notes and Comments: 4. Professional consultation: accounting fee paid to A Great Balancing Act 6. Includes NASW dues, state license costs, RSVP lobbyist (required by contract) 19. Costs for volunteers related to recognition, materials, minor expenses 21. Payments to independent contractors for housing repairs & modifications in Iowa City 22. Client reimbursements for subsidized chore work jccoghs/xlbudg. xls - 4a - AGENCY Elderly Services Agency , ACTUAL THIS YEAR BUDGETED ESTRICTED FUNDS: LAST YEAR PROJECTED NEXT YEAR FY99 FY00 FY01 Restricted by: Restricted for: Bd/Supervisors Subsidized Chore 11,056 11,000 12,000 I a Dept of Elder Affairs RSVP 24,707 26,707 26,707 Iowa City Small Housing Repair 26,000 28,000 28,000 Heritage AAA (see next line) Chore, assessment &intervention &case management 103,527 108,707 I 11,507 UI Eidercare program provide info on eldercare to UI employ 0 0 2,500 Ecumemcal Towers provide case management services 0 0 16,596 TOTAL RESTRICTED FUND (also shown page 2, line 4) 165,290~ 174,414~ 197,3 10 MATCHING GRANTS Grantor/Matched by Ia Dept EIder Affairs/RSVP local funders 24707/12409 26707/13966 26707/17199 IC/Hse. Repair local funders 26000/500 28000/539 28000/141 _ ~qtage AAA Chore local funders 11820/31953 12000/33738 12000/36385 Heritage AAA Assess &Inter. local funders 14000/25904 15000/24116 15600/21263 Heritage AAA Case Manage. local funders 53000/12664 55000/18041 57200/30991 IN-KIND SUPPORT DETAIL rvi e2 Services/Volunteers: home visits/chores/community se c 195,775 195,775 195,775 Material Goods Space, Utilities, etc. Senior Center Office space and utilities 8,640 8,640 8,640 Other: (Please specify) TOTAL IN-KIND SUPPOR (also shown on page 2, line 5 I 204,415[ 204,415] 204,415 Notes and Comments: ~does not match page 3, line 2 RSVP matched by Johnson County, Iowa City and United Way funds Housing Repair matched by United Way Case Management matched by Iowa City, United Way and Coralville Chore matched by Johnson County, Iowa City, United Way & Coralville Assessment & Intervention matched by United Way :Services/Vol's: FY99:1025 hrs @ $1 0/Practicum student; 25 316 hrs @ $7 by senior & student volunteers jccoghs/xlbudg.xls - 5 - -~i 17- SALARIED POSITIONS AGENCY Elderly Services Agency "X"all that apply FTE* Salary Position/Title ~ ~ ~, ,~ Last This Next Actual This Budgeted % Year Year Year Last Year Year Next Year Change Executive Director~ 28 X X5 9% 1.00 0.75 1.00 44,720 30,708 42,500 38% Chore Coordinator 26 0 X 13% 1.00 1.00 1.00 29,000 30,160 31,065 3% RSVP Director2 31 0 X 13% 1.00 0.50 1.00 31,000 16,000 32,000 100% Case Management Facilitator 21 X X 21% 1.00 1.00 1.00 27,000 31,000 31,930 3% Assess. & Interv. Coordinator 26 X X 21% 1.00 1.00 1,00 28,000 28,840 29,705 3% Office Assistant 21 X X 21% 0.79 1.00 1.00 16,848 23,587 24,295 3% Housing Repair Coordinator 0 0 0 0% 0.04 0.04 0.04 2,500 2,500 2,500 0% Case Management Assistant3 11 X 0 10% 0.00 0.00 1.00 0 0 15,000 0% RSVP Project Assistant 3 0 0 0% 0.00 0.50 0.00 0 10,400 0 -100% Exec. Director replacement' 3 X X 10% 0.00 0.50 0.00 0 21,250 0 -100% Present Executive D~rector retires February 29, 1999. :RSVP is on leave 6 months of FY2000. She will be full time in FY2001. RSVP project assistant is her 6-months replacement. ~Dependent upon award of grant from Housing & Urban Development to Ecumenical Towers ~Replacement for retiring director begins before end of fiscal year for training purposes. ~} ~ . . New Executive Dsrector will be eligible for retirement benefits at the beginning of calendar year 2001. * Full-time equivalent: 1.0=full-time; 0.5=half-time; etc. 18- jccoghs/xlbudg.xls - 6 - AGENCY Elderly Services Agency ACCOUNTABILITY QUESTIONNAIRE A. Agency's Mission Statement or Primary Purpose To help people 60 and over remain safely in their homes for as long as possible by planning, coordinating, and delivering paid and volunteer services. B. Board of Directors: 1. Please attach a list of your agency's Board of Directors (page 7A) 2. Frequency of meetings: monthly, except for July 3. Briefly describe board orientation and ongoing training opportunities: We distribute a Board notebook, which contains a list of the ten basic responsibilities of nonprofit boards, our bylaws, personnel policies, general agency policies, articles on Board functions, duties and training, fund-raising strategies, a list of acronyms for common terms, a copy of the agency history, a list of current Board members and the agency committees to which they belong. Covered in the orientation are such topics as our strengths and weaknesses, what would be lost if we ceased to exist, the business that we are in, our most important service, a description of our clients, our volunteers and the people who give us money. c. Finances: 1. Are there fees for any of your services? . Yes X No a. If YES, describe circumstances. $25 at time of signing 1st shared housing lease b. Are they flat fees or sliding fees X ? 2. Does your agency have an: internal audit external audit xx financial review Frequency annually 3. Has your agency filed the Annual Report with the Secretary of State? Yes XX No 4. Has your agency filed Form 990 with the IRS? Yes XX No 5. Please discuss your agency's fundraising efforts, if applicable. We send out an annual fundraising letter in late July to clients and their families. We hold a theater fund-raiser in April. We solicit donations from campus sororities, and RSVP recruits sponsors to help pay for the RSVP newsletter. D. Management: 1. Does each professional staff have a written job description? Yes X No 2. Is the agency Director's performance evaluated at least yearly? Yes XX No By Whom? Board of Directors '7' -.119- SES -, sSk q Ss President loan Buxton 1998 Barbara Womer 1996 2655 Hillside Drive 52245 742 Andy Court N. Liberty 52317 338-5986 626-6662/356-2957 Lynn Cannon 1999 Vice President 920 Highwood 52246 Glenys Willjams 1995 335-0483/338-4437 1911 Brown Deer Rd 52241 338-1838 Coralville Charles W. Davidson 1993 1502 First Avenue//4 52241 Secretary 351-8340 Coraivi!!e ]oyce Carman 1997 34 N 7th Ave 52245 Lane Davis 1997 338-4071 249 Magowan Ave 52246 351-1154 Treasurer Stan Miller 1993 Gary Haymond 1993 400 Plaza Center One 52240 3005 Sweetbriar Ave 52245 354-1500 Fax: 351-0109 351-3186/338-1522 Fax: 338-9601 Executive Director lean H. Mann ]ohn Haefner 1998 315 Kimball Rd 52245 1425 Burn/Drive 52246 356-5217/338-0265 337-9458 Fax: 356-541 7 Chris Knapp 1994 Directors 2 Lime Kiln Lane 52240 Susan Boyd 1998 338-0909/356-9080 620 River St. 52246 Fax: 356-9002 339-5948 loan Parsons 1997 ]odie MacDonald Byers 1993 3887 Locust Ridge Rd NF, 52317 731 Grant St. 52240 351-2008 North Liberty 351-8766 Roberta Patrick 1996 515 Oakland Ave 52240 338-0309 20- 7a AGENCY Elderly Services Agency E. Program/Services: Please define your agency's units of service (service definition, length of time, cost per unit of service, number of units provided, direct or indirect.) Chore: Service definition: yard work, household maintenance, respite care; unit of service: one hour; length of time: one hour of service, cost: $2 per unit of service; number of units provided: 23,405, indirect. RSVP: Service definition: volunteer community service to young & old; unit of service: volunteer hours; length of time: one volunteer hour; cost: $ 2.35 per unit of service; number: 25,316; indirect. Case Management: Service definition: after elderly are assessed and certified to need a nursing home's level of care, devising, coordinating & tracking plans to enable them to remain at home. Team comprised of 30 agencies, 3 hospitals, and nursing homes; unit of service: one Iowa assessment or reassessment; length of time: ten hours each; cost: $277; units provided: 279, indirect. Housina Repair: Service definition: repairs and modifications to elderly/handicapped households; units of service (]) small repairs; length of time: n/a; cost: $213 per unit of service; 41 jobs, indirect, (2) modifications: length of time: n/a, cost $6,614 per job, 2 jobs, indirect. Assessment & Intervention: service definition: assess needs of vulnerable, frail elderly and help meet those needs by providing information, making referrals & monitoring case, length of time: one hour of service; cost: $22 per unit of service; number of units provided: 2080, indirect. Please supply information about clients served by your agency during the last two complete budget years. Refer to form instructions for definition of duplicated and unduplicated. Enter Years- FY98 FY99 1. How many Johnson County residents la. Duplicated 15,500 17,208 (including Iowa City and Coralville) did your Count agency serve? lb. Unduplicated 1,736 1,865 Count 2. How many Iowa City residents did your 2a. Duplicated 10,940 12,435 agency serve? Count 2b. Unduplicated 1,287 1,463 Count 3. How many Coralville residents did your 3a. Duplicated 3,800 3,990 agency serve? Count 3b. Unduplicated 181 190 Count 4. How many units of service did your 4a. Total 68,145 68,461 agency provide? 4b. To Johnson 65,200 65,400 County Residents 5. Other areas served: Do you provide service to areas outside of Johnson County? Yes Area(s) served: Washington and Iowa Counties Services provided: case management, assessment and intervention Funding Sources: Heritage Area Agency on Aging -8- -121- AGENCY Elderly Services Agency 6. Client Profile (for last complete year, if available): Age, II Et .i it I 0 - 5 0 ' ' Female 1,362 African American 15 6 - 17 0 Male 503 Native American 1 18 - 29 0 Asian 13 30 - 61 30 Hispanic 8 62 - 75 540 Caucasian/Non- 1,828 Hispanic 75+ 1,290 Multi-racial '5 clients refused to reveal exact age. 7. Evaluation and Review: A. Please discuss how your agency measures the success of its programs. ESA agency staff sets quantifiable objectives for performance in each program. These are analyzed at mid-year (to see if they remain valid goals or if they need to be changed) and at the end of each fiscal year to see if the target numbers have been reached. Clients are asked to evaluate services as well. B. Does your agency have performance objectives? (give several examples.) 1. Help 750 elderly maintain their residences by providing 10,000 hours of assistance with household chores by 6/30/2000 2. Provide 65 elderly 12,000 hours of in-home care by 6/30/00 3. Inform 1,800 elderly about services available to help them remain safely in their homes (by 12/31/99) assessing thoroughly those who appear to be at risk for losing their independence (approx. 11%) and making appropriate referrals (by 6/30/00). C. What plans does your agency have to increase efficiency and effectiveness? For FY2000 and beyond, the Board of Directors continues the process of strategic planning. Included is a one-year tactical plan, a survey of prior accomplishments, and a monthly review of progress in meeting objectives. Our updated five-year plan includes: 1. Providing the services described in this application 2. Identifying, planning and implementing new and/or expanded inter-agency services 3. Exploring and implementing new fundraising strategies 4. Exploring and implementing new and improved marketing strategies 5. Recruiting and retaining the highest quality staff by establishing and implementing goals for (a) continuing education (b) job expansion and enrichment (c) agency changes & (d) competitive salaries 6. Identifying skills and expertise needed by Board members and recruiting accordingly 7. Expanding formal evaluations of agency performance in meeting its mission 8. Analyzing current and projected office space needs and providing working conditions that maximize efficiency. 8. In what ways will the needs of your service population change in the next five years?: Our assumptions are that (1) there will be an increase in the older elderly population, particularly those 85 and over (2) an increase in the numbers of frail elderly requiring long-term care at home, and (3) changes in health care delivery and financing that will place more responsibility on families and individuals for the care of the frail elderly and (4) an increasingly disproportionate percentage of very elderly women in our clientele and (5) that the very elderly will have quite limited incomes. -9- -122- AGENCY Elderly Services Agency 9. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: Interest in shared housing arrangements among older people continues to decline. Paperwork and staffing pressure on home-health care agencies in Johnson County translates to little time to perform assessments for case management, which means fewer clients than we would like enter the program. 10. List concerns and complaints about your services of which you are aware: A. There is great need for low-cost, hands-on respite care. Our chore & respite referral service cannot provide supervision & training of employees that State regulations require for such hands-on care without assuming the role of an employer. We have neither the staff required nor the funding to employ workers directly, but people ask us because our referrals for the chore program are so affordable. They assume we can do the same thing for trained respite. B. People outside Iowa City (in Johnson County) want the same kind of services provided in Iowa City. Funding limitations mean we cannot always meet those needs. C. There is a shodage of workers. People want housecleaning services and expect us to provide referrals. We cannot always do that in today's labor market. 11. Do you have a waiting list or have you had to turn people away for lack of ability to service them? What measures do you fe~;I can be taken to resolve this problem: A. There are a very few shared housing prospects for whom it is difficult to find tenants because of their expectations and/or living conditions. The measures we take to resolve this problem are to make referrals to other services andi'or to recommend nursing home placement if that is warranted. B. The respite care situation requires attention from the comrnunity of service providers before the problem can be solved. We finished an informational brochure this fall on what respite is available to make available to the public. We will work with the Jo Co Senior Task Force to encourage respite in outside-the-home settings (day care c~;nter, church, nursing home. How many people are currently on your waiting list? none 12. In what way(s) are your agency's services publicized? Staff appear on TV, radio and at public gatherings to talk about programs. We are the "brochure center" of the aging community. We have information on housing, services available from other agencies, nursing homes, case management (for doctors, family, & relatives). We do an annual mailing to just under 2,000 people about services. We advedise in the "Senior Center Post" and the Heritage Area Agency on Aging's "Involvement" newsletter. 13. United way involvement by your agency: ("X" if agency padicipates) a. Agency Directors Meetings X b. Agencies Representative to Funding Hearings c. Business Blitz X d. Day of Caring X e. Executive Development Seminars X f. Kick Off X g. Victory Reception X h. Volunteer Action Center X i. Other Directors' Rep to United Way Board X -10- -123- AGENCY Elderly Services Agency AGENCY HISTORY (Using one page ONLY, please summarize the history of your agency, emphasizing Johnson County, telling of your purpose and goals, past and current activities and future plans. Please update annually.) Elderly Services Agency was founded in July of 1980 to serve people 60 and over in Johnson County. Its mission is to help older people remain safely in their homes as long as possible by planning, coordinating, and delivering paid and volunteer services. ESA started with a director, a half-time chore worker and a receptionist. In 1983 the chore program changed to become a source of referrals for workers. The coordinator refers people whose criminal records and business references have been checked to elderly wanting to hire help with non-skilled work. In 1984 we eliminated the receptionist position and hired an outreach worker to reach older people directly. We trained 50 student volunteers to visit and call our frailer older clients, looking for signs of changes that might put their independence at risk. A shared housing program began in 1985; we combined that with calls and visits by the coordinator to our frailest elderly. In 1986 the Board of Supervisors contributed funding to the agency; we also started a small housing repair program with $1,000 from Iowa City. (Iowa City now gives ESA $28,000 for small repairs, ramps, bathroom modifications.) In 1988, Gannett Foundation awarded $45,000 to start a case management program. After the grant period ended, the City, County, United Way and the Heritage Agency picked up financial support. Heritage Area Agency on Aging has administrative oversight. In 1990, the state funded RSVP half-time. ESA combined that program with other volunteer effoi'ts to create a full-time volunteer program. 1993 was the year of the flood; ESA spent a tremendous amount of time and staff effort in the clean-up effort. In 1993, ESA and Ecumenical Towers sent a survey to 600 randomly selected elderly to determine unmet needs related to remaining in their homes. By the end of 1995, ESA computerized reporting/recording efforts. In 1996, RSVP began its association with the Iowa City School District, working with older volunteers to staff programs to help students learn improve academically. In FY96 Heritage Area Agency on Aging funded a grant for assessment and intervention to buttress case management and for FY98 they funded a half-time office assistant, as well as an up-to-date computer system that allowed us to establish a network within the agency. Case management now operates in Iowa and Washington Counties as well as Johnson. In FY99 ESA set up its own Web site, thanks to the volunteer efforts of the Johnson County Community Network, so that people from other areas can find out about all the services for older people available in the area. RSVP won an annually renewable Federal grant for FY99 to support its continued efforts in the public schools. A bequest in late FY98 from the Franklin Estate will allow us to rent much-needed office space at the end of FY2000. In July 1999 we expanded the office assistant's position to full-time. RSVP also won one of three Community Involvement in Education Awards from the State of Iowa this year. Future plans: The next year brings a new director and an emphasis on recruiting and retaining the highest quality staff. ESA continues its emphasis on new and/or expanded inter-agency services, strengthening the Board, providing new office space for its cramped staff and enhancing agency performance by reviewing programs, work assignments and community needs annually. The community needs assessment instigated by United Way supports and strengthens these objectives. AGENCY Elderly Services Agency FY99 GOALS Please state FY99 goals and report status of progress/completion. I. CHORE PROGRAM A. To help 750 elderly maintain their residences by providing 10,000 hours of assistance with household chores by June 30, 2000 721 elderly used the chore program for 8,612 hours last year Tasks: 1.To refer 90 workers who have a clean police record, experience with ordinary chore work, own tools and have good work references. Referred approximately 90 over the year 2. Advertise for, screen, interview and refer an average of 20 to 40 workers each month, at a suggested wage of $6 - $8 an hour. Averaged between 10-15 a month. 3. Administer the Subsidized Chore Program for low-income clients with disabilities, aiming to serve at least 65 clients, primarily for the removal of snow and lawn mowing, providing at least 1,100 hours of help. Special preference will be given to those people with the greatest economic and social needs, with special attention to rural elderly and low income minorities Served 61 people in subsidized chore, all with very low incomes and special needs. 4. Screen each client, using the National Aging Program Information System tool (NAPIS), thus assisting in the identification of those with the greatest economic and social needs, making referrals as appropriate. Completed for every client in chore and case management 5. Solicit and consider views of recipients by having them make written comments on the service agreements as to their satisfaction with the work done and by telephoning 5 randomly selected clients to discuss service satisfaction each month. Talked to at least five clients each month. 6. Evaluate objectives in January and May for outreach effectiveness, program and cost efficiency, and progress toward meeting objectives. Done each quarter. B. To provide 65 people 12,000 hours of in-home care by June 30, 1999. 13,684 hours of in-home care were provided to 58 people. Tasks: 1. Refer 12 - 15 workers with experience in caring for older people, a clean police record and good job references to be hired for non-skilled home care. Referred 12 - 15 workers 2. Assess each client using the NAPIS (National Aging Program Information System tool). Done 3. Work with the case management team to set up case plans using chore services when appropriate. Met twice monthly with team; set up chore services where appropriate C. To find volunteers to provide 1,200 hours of services at no cost elderly with the greatest economic and social needs, especially those in rural areas, by June 30, 2000 1,109 hours of volunteer help were provided older people with low incomes & special needs Tasks: 1.Recruit 100 to 150 volunteers from social fraternities, sororities, and community organizations to provide 500 hours of seasonal help with chores for low income elderly. Done 2. Coordinate annual service days with Regina senior class and city of iowa City employees for 700 hours of seasonal help with chores for low income elderly. Done 3. Coordinate efforts of professional societies when volunteering help with household maintenance tasks (e.g. furnace cleaning and oiling), targeting those with the greatest economic and social needs. Not done. Professional societies did not volunteer. -12- -125- AGENCY Elderly Services Agency II.ASSESSMENT AND INTERVENTION A. To inform 1,650 seniors about the services available to help them remain safely in their homes, assessing thoroughly those who appear to be at risk for losing independence, and making appropriate referrals by June 30, 1999 3,873 brochures mailed; 217 home visits to explain services Tasks: 1. To train a practicum student to assist staff in the completion of 135 Functional Abilities Screening Evaluations on frail elderly. Done. Had two students this year. 2. Send personalized letters to 1,650 clients by December 31, 1999 to inform them about services available. Include new agency, housing, case management brochures. Done. Mailed to over 1,700 people. 3.Provide information on services at the Senior Center VNA flu clinic to 300 people. Done. 4. Administer the Iowa Assessment Tool to 65 new elderly clients referred for assessments and 70 referred for reassessments. Done. 180 people screened and 151 assessed. 5. Mail a letter to all Home Delivered Meals' clients each time we receive a list from Senior Dining, asking permission to visit to discuss services, visit, when possible, and bring as many people as appropriate (aiming for 15) into case management. Done. Brought in 6 to case management. 6. Solicit the views of all agency clients on the efficacy of our programs through a mailing in the early spring asking for their evaluation. Not done for all programs, only RSVP and case management. 7. Train 30 volunteers to make 850 home visits to frail elderly clients. Done: 49 volunteers provided 1,306 home visits and wrote reports on these visits for staff. 8. Evaluate objectives in January and May for outreach effectiveness, program efficiency & progress toward meeting objectives. Done. Completed quarterly. B. To coordinate a shared housing program to provide support for 18 elderly people trying to maintain their independence by remaining in their own homes Tasks: 1. To recruit 18 frail, at-risk older people who are interested in sharing their homes in exchange for services, companionship and a reasonable rent. Done. Recruited 34. 2. To advertise for prospective tenants through the University and local media sources. Done. 3. To screen and match 18 homeowners and tenants, monitoring the relationship to assess client satisfaction making referrals to available services as needed to support the older person. Only 13 matches made during the year. 4. Evaluate objectives in January and May for effectiveness, program efficiency and progress toward meeting objectives. Done. Completed quarterly. Ill. RETIRED & SENIOR VOLUNTEER PROGRAM A. To improve quality of life by providing a structured outlet for seniors wishing to give their time to the community through schools, human service agencies, non-profit groups, nursing homes and the University and to give them formal recognition and support for their efforts Tasks: 1. To maintain membership in RSVP to at least 285 people 55 and over. Done. 362 members of RSVP in FY99. 2~ To contribute at least 23,000 hours of community service. Done. Completed 24,010. 3. To publish a quarterly newsletter listing volunteer opportunities and recognizes individual volunteer efforts. Done. 4. To make 15 media contacts and presentations about RSVP. Done 5. To hold recognition celebrations for volunteers twice during the year. Done. 6. To ensure renewal of grants to match National Corporation for National Service dollars. Done. -126- -13- AGENCY Elderly Services Agency IV. HOUSING REPAIR PROGRAM A. By June 30, 1999, Identify 40-50 low-income older people and/or people with disabilities who are in need of home repairs and modifications in order to improve the safety of their environment Tasks: 1. Provide an experienced contractor as project superintendent for 10 hours a month to evaluate repair jobs and detail specifications and assign work to contractors from Iowa City's Housing Rehabilitation Program list. Done. Jane Hagedorn, 2. Refer jobs to 15-20 local contractors, using names taken from the Iowa City Housing Rehabilitation Program approved list. Done. 3. Complete repairs in 20-30 homes and major modifications in four. Done. 33 homes repaired/modified. Major modifications in two homes and two special dwellings (Coldren Residence and DVAP) 4. Administer the program according to the guidelines set out in the Handbook for Small Housing Repair for Low/Moderate Income Elderly published by the Iowa City CDBG planning staff, updating the program booklet at the beginning of FY2000. Done. 5. Refer elderly Iowa City residents in need of extensive home repair to the Residential Accessibility Program, the Housing Rehabilitation Program, or the Emergency Repair program. Done. Referred approximately 5 people. 6. Evaluate objectives in January and May for outreach effectiveness, program efficiency and progress toward meeting objectives. Done. Completed quarterly. IV. CASE MANAGEMENT PROGRAM A. To coordinate a Case Management Team of 25-30 professionals that meets twice a month for consultations about problems associated with the delivery of community-based long-term care. Tasks: 1. Screen 160 elderly people using the Functional Abilities Screening Evaluation (FASE) to identify clients at high-risk for institutionalization. Screened 180. 2. Conduct a formal assessment using the Iowa Assessment tool on 95 clients identified as hsgh- risk, and 110 reassessments. Completed 61 new assessments and 90 reassessments for Johnson County. (32 & 19 for Iowa Co. & 45 & 32 for Washington Co.) 3. Admit to the case management team 85 new clients who are at risk for institutionalization as demonstrated by their performance on the Iowa Assessment Tool. Brought in 61 for Jo Co. (32 in Iowa and 45 in Washington) 4. Convene a twice-monthly meeting for the members of the case management team to discuss the problems associated with filling clients' unmet needs and the coordination of formal and informal services for them. Done. 5. Coordinate regional Case Management Advisory Committee meetings in cooperation with the Heritage Area Agency on Aging. Done. 6. Formalize plans of care for all clients active in the Case Management Program and update them at prescribed intervals. Done 7. Organize, plan and conduct (in coordination with Heritage Area Agency on Aging) eight formal training sessions on the administration of assessment tools and procedures used by the Case Management Program for members of participating agencies. Done 8. Organize, plan and conduct informal retraining sessions for members of participating agencies on the administration of assessment tools and procedures used by the Case Management Program. Done. Completed eight. 9. Complete a quality assurance report on the policies and procedures of the Case Management Program as directed by the Iowa Department of EIder Affairs. Done 10. Conduct a recruitment program to bring in 5 new members to the case management team, especially from housing sites, nursing homes, and any other new agencies providing care to older people in their homes. Done, -]4- -127- AGENCY Elderly Services Agency 11. Advertise case management on "Senior Center 'IV" and through Public Access Television at least twice during the year. Done. 12. Design an information packet to accompany agency brochures for the benefit of consumer- based organizations. Done. Designed three, one for each county. 13. Increase funding to allow for expansion of Office Assistant's time to full-time. To start in FY2000, V. ADMINISTRATION OF ALL PROGRAMS A. Objective: To increase agency effectiveness and efficacy Tasks: 1. Analyze job descriptions combining and realigning tasks to increase task efficiency. Done. Realigned tasks especially in case management. 2. Encourage staff initiative in redesigning programs to improve service delivery to clients. Ongoing. 3,Raise funds to expand office assistanrs job to full time. Done for FY2000. 4. Serve on the ParaTransit Advisory Committee to help meet the needs of people with disabilities vis-a-vis transportation. Done 5. Serve on the Dependent Adult Protective Advisory Council appointed by the Governor to better serve older people who are being abused. Done, Exec. Director served as Chair. 6. Work with other professionals at the state level to design an assessment tool to use in working with abuse cases. Met, but no assessment tool recommended. Explore possible partnerships with existing and planned local health networks to advocate the inclusion of long-term care components. Initiated but not completed. 8. Working with the Board, explore new fund raising and marketing strategies. Done. 9. Develop continuing education strategies for staff and Board members. Done. 10. Establish and undertake formal evaluation of agency performance by identifying consultants to evaluate agency Long Range Goals planning and provide insight on strategic planning. Done. Consulted with Sam Levey. 11. Begin a cycle, every three years, to solicit opinions on agency performance from members of the community and other organizations or appropriate professionals serving the elderly. Done for case management and RSVP. 12. Work with other United Way agencies to meet needs of older people in collaborative, innovative ways. UI EIder Care program initiated; training for case managers initiated.. -128- -]5- AGENCY Elderly Services Agency AGENCY PROGRAM GOALS AND OBJECTIVES (Several pages are provided, please add any additional pages you may need with your agency name as a header.) Elderly Services Goal is to help people 60 and older remain safely in their homes for as long as possible by planning, coordinating and delivering paid and volunteer services. I. CHORE PROGRAM A. To help 750 elderly maintain their residences by providing 10,000 hours of assistance with household chores by June 30, 2001 Tasks: 1. To refer 90 workers who have a clean police record, experience with ordinary chore work, own tools and have good work references 2. Advertise for, screen, interview and refer an average of 10-15 workers each month, at a suggested wage of $6 - $8 an hour 3. Administer the Subsidized Chore Program for low-income clients with disabilities, aiming to serve at least 61 clients, primarily for the removal of snow and lawn mowing, providing at least 1,100 hours of help. Special preference will be given to those people with the greatest economic and social needs, with special attention to rural elderly and low income minorities 4. Screen each client, using the National Aging Program Information System tool (NAPIS), thus assisting in the identification of those with the greatest economic and social needs, making referrals as appropriate. 5. Solicit and consider views of recipients by having them make written comments on the service agreements as to their satisfaction with the work done and by telephoning 5 randomly selected clients to discuss service satisfaction each month. 6. Evaluate objectives in January and May for outreach effectiveness, program and cost efficiency, and progress toward meeting objectives. B. To provide 65 people 12,000 hours of in-home care by June 30, 2001. Tasks: 1. Refer 12 - 15 workers with experience in caring for older people. a clean police record and good job references to be hired for non-skilled home care. 2. Assess each client using the NAPIS (National Aging Program Information System tool) 3. Work with the case management team to set up case plans using chore services when appropriate C. To find volunteers to provide 1,200 hours of services at no cost elderly with the greatest economic and social needs, especially those in rural areas, by June 30, 2001 Tasks: 1. Recruit 100 to 150 volunteers from social fraternities, sororities, and community organizations to provide 500 hours of seasonal help with chores for low income elderly. 2. Coordinate annual service days with Regina senior class and city of Iowa City employees for 700 hours of seasonal help with chores for low income elderly. 3. Coordinate efforts of professional societies when volunteering help with household maintenance tasks (e.g. furnace cleaning and oiling), targeting those with the greatest economic and social needs. Resources needed for the Chore program: One full-time chore coordinator plus administrative oversight of director Desk, chairs (2), storage space for records, book shelves, office space & supplies .;omputer, answering machine, printer, calculator, copier, telephone & fax Office supplies, postage, etc. -16- -129- AGENCY Elderly Services Agency Cost of the chore program: FY00:$46,815 FY01:$49,978 II. ASSESSMENT AND INTERVENTION A. To inform 1,800 seniors about the services available to help them remain safely in their homes, assessing thoroughly those who appear to be at risk for losing independence, and making appropriate referrals by June 30, 2001 Tasks: 1. Send personalized letters to 1,800 clients by December 31, 2,000 to inform them about services available. Include new agency, housing, case management & respite brochures. 2. Provide information on services at the Senior Center VNA flu clinic to 300 people. 3. Administer the Iowa Assessment Tool to 80 new elderly clients. 4. Mail a letter to all Home Delivered Meals' clients each time we receive a list from Senior Dining, asking permission to visit to discuss services, visit, when possible. 5. Train 45 volunteers to make 1,100 home visits to frail elderly clients. 6. Explore the expansion of case management into housing sites in rural areas by visiting five housing sites to speak to residents on services. 7. Speak at 10 rural community centers to provide information on services 8. Evaluate objectives in January and May for outreach effectiveness, program efficiency & progress toward meeting objectives. B. To coordinate a shared housing program to provide support for 15 elderly people trying to maintain their independence by remaining in their own homes Tasks: 1. To recruit 15 frail, at-risk older people who are interested in, and suitable for, sharing their homes in exchange for services, companionship and a reasonable rent. 2.To advertise for prospective tenants through the University and local media sources. 3. To screen and match 15 homeowners and tenants, monitoring the relationship to assess client satisfaction making referrals to available services as needed to support the older person 4. Evaluate objectives in January and May for effectiveness, program efficiency and progress toward meeting objectives. Resources needed for Assessment & Intervention Full-time licensed social worker, volunteer (practicum student) & administrative oversight Desk, chairs (2) storage space for records, bookshelves, office space Computer, answerin9 machine,. calculator, copier, telephone & fax Travel money for assessments, training and meetings Cost of Assessment and Intervention FY00: $43,543 FY01: $42,563 III. RETIRED & SENIOR VOLUNTEER PROGRAM A. To improve quality of life by providing a structured outlet for seniors wishing to give their time to the community through schools, human service agencies, non-profit groups, nursing homes and the University and to give them formal recognition and support for their efforts -130- -]7- AGENCY Elderly Services Agency Tasks: 1. To maintaifi membership in RSVP to at least 350 people 55 and over 2. To contribute at least 24,000 hours of community service 3. To publish a quarterly newsletter listing volunteer opportunities and recognizes individual volunteer efforts. 4. To make 15 media contacts and presentations about RSVP 5. To hold recognition celebrations for volunteers twice dudng the year. 6. To ensure renewal of grants to match National Corporation for National Service dollars by creating impact statements about community needs. Resources needed for RSVP: Full-time RSVP director, part-time office assistant and 285 volunteers, plus support of the Executive Director Desks, chairs(3), storage space, book shelves. office space & office supplies Computers, answering machines, printers. copier, modem, telephone & fax Funds for travel to reimburse volunteers, for recognition of volunteer and for RSVP director's travel costs Cost of RSVP: FY00:$55,327 FY01:$55,471 IV. HOUSING REPAIR PROGRAM A. By June 30, 2001, Identify 30-40 low-income older people and/or people with disabilities who are in need of home repairs and modifications in order to improve the safety of their environment Tasks: 1. Provide an experienced contractor as project superintendent for 10 hours a month to evaluate repair jobs and detail specifications and assign work to contractors from Iowa City's Housing Rehabilitation Program list. 2. Refer jobs to 15-20 local contractors, using names taken from the Iowa City Housing Rehabilitation Program approved list. 3.Complete repairs in 20-30 homes and major modifications in four. 4. Administer the program according to the guidelines set out in the Handbook for Small Housing Repair for Low/Moderate Income Elderly published by the Iowa City CDBG planning staff. 5. Refer elderly Iowa City residents in need of extensive home repair to the Residential Accessibility Program, the Housing Rehabilitation Program, or the Emergency Repair program. 6.Evaluate objectives in January and May for outreach effectiveness, program efficiency and progress toward meeting objectives. Resources needed for the Housing Repair program: Part-time construction consultant, and Executive Director's time to process requests for assistance. Reputable local contractors approved by the Iowa City Housing Rehabilitation Staff. Storage space for records, office supplies Access to computer, answering machine, printer, calculator, copier, telephone & fax Cost of Housing Repair: FY00:$29,267 FY01:$30,639 . ,/. CASE MANAGEMENT PROGRAM A. To coordinate a Case Management Team of 25-30 professionals that meets twice a month for consultations about problems associated with the delivery of community-based long-term care -18- -131- AGENCY Elderly Services Agency Tasks: 1. Screen 190 elderly people using the Functional Abilities Screening Evaluation (FASE) tc identify clients at high-risk for institutionalization. 2. Conduct a formal assessment using the Iowa Assessment tool on 85 clients identified as high- . risk, and 95 reassessments. 3. Admit to the case management team 80 new clients who are at risk for institutionalization as demonstrated by their performance on the Iowa Assessment Tool. 4. Convene a twice-monthly meeting for the members of the case management team to discuss the problems associated with filling clients' unmet needs and the coordination of formal and informal services for them. 5. Coordinate our regional Case Management Advisory Committee meetings in cooperation with the Heritage Area Agency on Aging. 6. Formalize plans of care for all clients active in the Case Management Program and update them at prescribed intervals 7. Organize, plan and conduct informal retraining sessions for members of 6 - 8 participating agencies on the administration of assessment tools and procedures used by the Case Management Program. 8. Write letters to each clienrs physician, stating the goals of the case plan, outlining the proposed plan of care and asking for suggestions and opinions. 9. Solicit and consider the views of the recipients related to services by asking them to sign their care plan. If they won't do that, change the care plan until it meets their satisfaction or they refuse service. 10. Increase the number of individuals served by CMPFE in rural Johnson County by 10%. 11. Conduct ten community presentations explaining the case management program ,to professional and/or community organizations. 12. Conduct eight training sessions in case management with students and professionals in the health care and social services fields. 13. Visit ten sites in rural Johnson County where seniors are active and share information about CMPFE. 14. Participate in the Johnson County Senior Coalition monthly meetings to share information and concerns with other service proriders in Johnson County. 15. Evaluate the program in January and May. Resources needed to accomplish Case Management Two full-time staff members, plus the support of the Director. Two desks and office space Three office chairs Filing cabinets Office supplies Telephones and answering machines Computer, printer, copier, printing service Training materials for Iowa Assessment and FASE tools Travel money for mileage Cost of Case Management Program FY00:$73,262 FY01:$90,243 V. ADMINISTRATION OF ALL PROGRAMS A. Objective: To increase agency effectiveness and efficacy Tasks: 1. Analyze job descriptions combining and realigning tasks to increase productivity 2. Encourage staff initiative in redesigning programs to improve service delivery to clients 132- -19- AGENCY Elderly Services Agency 3. Explore possible partnerships with existing and planned local health networks to advocate the inclusion of long-term care components 4. Working with the Board, explore new fund raising and marketing strategies 5. Develop continuing education strategies for staff and Board members. 6, Work with other United Way agencies to meet needs of older people in collaborative, innovative ways Resources needed to administer programs: Full-time executive director, part-time office assistant Desk, chairs (2), storage space for records, bookshelf, office space & supplies Computer, answering machine, printer, fax, modem, calculator, copier, telephone Cost of Administration: FY00:$68,225 FY01 $61,786 -20- -133- HUMAN SERVICE AGENCY BUDGET FORM Director: ChrL~tina M. CanineIll Agency Name:F, mergency Hon~ing Project, Inc. City of Coralvi!ie Address: PO Bnx 3146/3:~1 N. Gilbert St J'~.~u,, C~mdy Cily of lu.. C'it~, Phone: (319)351-0376 United Way of Johnson County Completed by: Chr/.~tina M. COng~nelli 1/1/00--12/31/00 X on ~7"'//7~ / 4/1/00 -- 3/31/01 1 o/l/00 -- 9/30/01 7/1/00 -- 6/30/01 COVERPAGE Program I - Shelter: The Emergency Housing Project (EHP) provides short-term housing to those who desire to achieve their maximum possible self-sufficiency. Others with critical housing needs are accommodated as space permits. In 1998, EHP provided shelter and supportive services to 835 individuals for a total of 9,376 nights stayed. The shelter component also consists of breakfast and a nightly snack. EHP provides food, shower and laundry facilities, and a mail and message service to many people not staying at the shelter. Between the hours of 5pm - 10pm daily the shelter operates as a drop-in center. EHP also verities homeless status for persons seeking housing assistance through the Iowa City Housing Authority. Program 2 - In House Counseling: "Early Bird." EHP's strengths-based anchor program, works with participants to design their own self- sufficiency goals and then agree in writing to pursue them. Since 1995, nearly 60% of Early Bird participants have achieved 100% of their goals. In 1998, 15% of Early Bird participants returned to EHP for additional services. Program 3 - Job Training: In collaboration with nearly 30 area service proriders, EttP will provide job training, placement and corollary services for chronically unemployed homeless individuals and their dependents. Local Funding Summary: 4/1/98 - 4/1/99 - 4/1/00 -- % of Total 3/31/99 3/31/00 3/31/01 Budget United Way of johnson County -- $18,640 $20,000 $30,000 13% Does Not Include Designated Gvg. FY99 FY00 FY01 City of Iowa City $8,500 $9,250 $10,000 4% Johnson County $9,200 $11,500 $11,500 5% City of Coralville $600 $600 $1,000 .4% -'1- 'i34- Agency: Emergency Housing Project, Inc. BUDGET SUMMARY ACTUAL TI-HS YEAR BUDGETE LAST PROJECTED D YEAR NEXT Enter Your Agency's Budget Year --~ 1998 1999 2000 1. TOTAL OPERATING BUDGET $163,349 $174,470 $230,472 (Total a + b) a. Carryover Balance (Cash from line 3, previous col- -$4,748 $3,453 $1,267 UlTlrl) b. Income (Cash) $168,097 $171,017 $229,205 2. TOTAL EXPENDITURES (Total a + b) $159,896 $173,203 $219,033 a. Administration $48,200 $54,250 $66,650 b. Program total (List Programs below) $111,696 $118,953 $152,383 1. Shelter $96,446 $92,250 $91,016 2. In - House Counseling $15,250 $16,703 $22,117 3. Job Training 0 $10,000 $39,250 4. 5. 6. 7. 8. 3. ENDING OPERATING BALANCE (1 - 2) $3,453 $1,267 $11,439 4. RESTRICTED FUND BALANCE (Total from page 7) $55,318 $61,922 $112,505 5. IN-KIND SLIPPORT (Total from page 7) $46,186 $42,900 $49,375 6. NON-CASH ASSETS* $87,000 $84,500 $81,500 Notes and Comments: *Depreciation of property Briefly describe how local funds were spent last year: Local funds were used to support all of the administrative and programmatie work at EItP, from mmmg on the lights to purchasing counseling time to basic office supplies. Local funds are the backbone of EHP's operation. They also serve as matching funds for state, federal, and other grants. - 2 - -135- AGENCY Emergency Honsing Project, Inc. INCOME DETAIL ACTUAL THIS BUDGE NON- PROG PROG LAST YEAR TED DIRE RAM RAM YEAR PROJE NEXT CTED 1 2 1. LocalFundinl~Sources 56.413I 58,200I 67.300 15.300~ 45,000~ 7,000 a. Johnson County 9.850 11.000 I 1,000 5.000 6,000 0 h C'irv nflnwa City R 7~iN Q 19ti O ~iCl~ 4 c~N~ ~i 960 r' 1 lnit~cl Way 1R ':t~S 1R OT~i 77 ~13~ ~i 13~('1 713 1313(} d ("itv nfC'nralville ~i~13 6fin Rno n Ran e. Faith Organizations 18,858 18,500 18,500 0 13,000 5,500 2. Grants - State, Federal, Foundations 55,318 59,322 I 112,505 34,770 [ 26,120 4,610 a. FEMA 5,086 4, 197 4,000 0 4,000 0 b. CDBG 11,505 0 0 0 0 0 c. HUD - Job Traininn 0 13.125 65.005 18.000 0 0 d. ESGP/HSOGP 38,727 42,000 43,500 16,770 22,120 4.610 3. Net Sales of Services (sources) 542 ] 1,500 0 0 0 0 a. Agency Reimbursements 542 1,500 0 0 0 0 4. Net Sales of Materials (sources) 2.178 300 0 0 0 0 a. CD's 2,178 300 0 0 0 0 5. Contributions/Donations 22.456 21,785 ] 33,500 9,500 15.000 9,000 a. United Way Designated Giving 2,239 2,485 2,500 2,500 0 0 h tnlthPr Cnntrihntinnc* 9Cl ? 17 10 113(i ~ 113~Cl 7 fi1313 1 ~ Bfi13 O 6. Special Events 32,554 I 29,110 15,000 6,000 5,500 3,500 a. Hosoice Road Race 12,967 12.410 0 0 0 0 h l-lame with a MPart l 'i ~Tt 14i 0013 1 ~i fiNN fl fiNN ~ ~NN '1 ~iNO n ('nnr-~rt 4 ? 14 17fin N N N N 7 lnt~.r~qt lnrnrnP ??N 1 fin ?N0 9fin N N 8. Other - List Below Including: -1,584 700 700 700 I 0 0 a. Line of Credit Advance -7,000 0 0 0 0 0 h Mi~r' C. rAntq ~ Miqr- G~.n'l 9 fil? 7fin 7fin 7NN N N c VnidPrt C'h~'r'k~ 9 RN4 N N N N N TOTAL INCOME (shown also on page 2) ]68,097 171,017 ~ 229,205 66,470 91,620 24,] 10 EHP did receive CDBG monies in excess of $20,000 which were paid out directly from the City of lowa City to vendors for replacement of a security system and air-conditioning. The money did not pass through the agency. Other contributions consists o.Clndividtla]. Corporate, & Community donations and Special Solicitiations (FY00 Phon-a-thon & Newsletter monies). -3- AGENCY Emergency Housin~ Project, Inc. INCOME DETAIL PROGR ~ PROGR ~ PROGR PROGR J PROGR PROGR t~n,,ti., ,Pcl~ AM 3 AM AM AM AM AM b. City of Iowa City c. United Way d. City of Coralville e. Faith Organizations f. 9 Grantq _ ¢~t~tP FPdernl Fnnncl~. ~/17 ~fi~; n ~I~MA b. CDRG c. HUD - Job Trainin~ $47.005 d. _ESGP/HSOGP b. C. b. C. ('nnh-ihHtinnq/Flnnntinn¢_ b. Other Contributions b. Home with a Heart c. Concert R /~thF'r , T let glP|nur Innlnrlino' _~ I b. Misc. Grants & Misc. Gen'l c. Voided Checks TOTAL INCOME (shown also on $47,005 r_ _ ] . _ ] - 3a - -'[37- AGENCY Emergency Housin~ Project. Inc. PROGRAM EXPENDITURE ACTUA THIS BUDGE PROG PROG DETAII, L YEAR TED ADMIN RAM RAM LAST PROJE NEXT . 1 2 YEAR CTED YEAR 1. Salaries $102,834 $103,274 $138,166 $47,800 $47,866 $15,000 2. Employee Benefits and Taxes $17,981 $23,919 $31,467 $9,600 $11,600 $3,767 3. Staff Development $727 $750 $1,000 $300 $250 $150 4. Bookkeeping $ 885 $1,000 $1,250 $1,000 0 0 5. Publications and Subscriptions $15 $175 $200 $50 $50 $50 6. Dues and Memberships $150 $345 $400 $250 0 0 7. Mortgage, Rent, and Property Tax NA $400 $1,200 0 0 0 8. Building and Maintenance $3,469 $4,000 $4,500 0 $4,500 0 9. Equipment Purchase/Rental/Maint. $3,607 $2,440 $4,500 $1,250 $1,250 $1,250 10. Utilities $4,694 $4,800 $5,000 0 $5,000 6 11. Telephone $2,525 $2,500 $2,800 $450 $1,000 $850 12. Office Supplies and Postage $2,848 $3,800 $3,500 $1,000 $1,250 $500 13. Printing and Publicity $1,951 $4,100 $2,500 $600 $750 $150 14. Local Transportation (Staff) $739 $450 $750 $200 $200 $150 15. Insurance $3,069 $3,200 $3,500 $1,500 $2,000 0 16. Audit $1,925 $2,000 $2,500 $2,500 0 0 17. Interest NA NA NA 0 0 0 18. Garbage Collection $1,982 $2,250 $2,300 0 $2,300 0 19. Water and Sewer $3,658 $3,800 $4,000 0 $4,000 0 20. Household Supplies $2,173 $2,200 $2,500 0 $2,500 0 21. Food $2,636 $4,300 $3,000 0 $3,000 0 22. Client Transportation $730 $1,000 $1,000 0 $1,000 0 23. Client Overflow Lodging $344 $1,I00 $1,500 0 $1,500 0 24. Client Emergencies $120 $650 $750 0 $750 0 25. Miscellaneous $834 $750 $750 $150 $250 $250 TOTAL EXPENSES (shown also on 159,896 $173,203 $219,033 $66,650 $91,016 $22,117 page 2, line 2) Notes and Comments: Dues and Memberships--State and National Coalitions for Housing and the Homeless. Equipment Total--the purchase of three computer systems and one printer. -4- -138- AGENCY Emergency Housine Project, Inc. PROGRAM EXPENDITURE PROG PROG PROG PROG PROG PROG DETAIL RAM RAM RAM RAM RAM RAM (continued) 3 4 5 6 7 8 1. Salaries $27,500 2. Employee Benefits and Taxes $6,500 3. Staff Development $300 4. Bookkeeping $250 5. Publications and Subscriptions $50 6. Dues and Memberships $150 7. Mortgage, Rent and Property Tax $1,200 8. Building Maintenance 0 9. Equipment $750 Purchase/Rental/Maintenance 10. Utilities 0 11. Telephone $500 12. Office Supplies and Postage $750 13. Printing and Publicity $1,000 14. Local Transportation 200 15. Insurance 0 16. Audit 0 17. Interest 0 18. Garbage Collection 0 19. Water and Sewer 0 20. Household Supplies 0 21. Food 0 22. Client Transportation 0 23. Client Overflow Lodging 0 24. Client Emergencies 0 25. Miscellaneous $100 TOTAL EXPENSES (Show also on $39,250 page 2, line 2b) Notes and Comments: - 4a - -139- AGENCY Emergency Housing Project. Inc. ACTUAL THIS BUDGE LAST YEAR TED YEAR PROJEC NEXT TED YEAR RESTRICTED FUNDS 1998 1999 2000 Restricted by: Restricted for: $38,727 $41,600 $43,500 ESGP/HSOGP Salaries FEMA Shelter Operations $5,086 $4,197 $4,000 HUE) Funds Job Training 0 $16,125 $65,005 CDBG $11,505 Total Restricted Funds (also shown page 2, line 4) $55,318 $61,922 $112,505 MATCHING GRANTS ACTUAL THIS BUDGET LAST YEAR ED Grantor/Matched by: YEAR PROJEC NEXT TED YEAR ESGP/HSOGP matched by Donations & Local Funding $38,727 $41,600. $43,500 Total Matching Grants (also shown on page 3, line 2) $38,727 $41,600 $43,500 IN-KIND SUPPORT DETAIL ServicesNolunteers GeneralServices at $5.50/hour $13,736 $14,200 $17,000 Material Goods $27,450 $25,500 $26,775 Space, Utilities, etc. 0 $1,200 $3,600 Other: (Please specify) $5,000 $2,000 $2,000 Poster/CD layout, printing etc. TOTAL IN-KIND SLIPPORT (Shown also on page 2, line 5) $46,186 $42,900 $49,375 Notes and Comments: -5- -140- AGENCY Emergency Housing Project, Inc. SALARIED ACTUAL THIS BUDGE % POSITIONS LAST ~qEAR TD CHANGE FTE YEAR PROJECE NEXT * D YEAR "X" all that apply Position Paid He Re- % Last This Nexl Lve all tire Ben Year Year Year h Plan efits s Director X X X 24% 1.0 1.0 1.0 3&081 $30,000 $32,000 6.7% Shelter/Early Bird X X X 1.0 1.0 1.0 23.549 24.255 26.000 7.2% Counselor Shelter Counselor (2) X X X 1.0 1.0 1.0 17.627 18A56 19~800 9.1% Shelter Couns (3) 8: X X X 1.0 1.0 1.0 15,746 16.218 17,066 5.2°,4, Volunteer Coordinator Shelter Counselor (4) ..... .25 .25 .25 2,339 3,045 ..... Job Training Program Administrator & Grant ......... $8,000 Manager -EHP Ex. Dir. *Job Training Program X X X 26% -- 1.0 1.0 -- $27,0(M)* $27.50o I ,,",, Case Manager , v, ,, ,, ,,too. *Clerical Assistant ..... .5 .5 --- $7,800' $7.8,0 .", TmnsitionalCounslr.( 1 ) ..... 25 -- -- 4.225 ..... TransitionalCounslr.(2) -- -- .5 -- -- 3.267 ....... Total FTE's &Salaries 4.25 5.75 5.75 $102.834 $103.274' $138.166 ,~ 24, *Salaries for this year projected are only for partial 3'car employment. as such the column total is indicative of this and is not a total of the column ($126.474) -141- AGENCY: Emergency Housing Project ACCOLrNTABILITY QUESTIONNAIRE A. Agency's Mission Statement or Primary Purpose: The mission of the Emergency Housing Project is to meet the short-term needs of the homeless. Our first priority is to work with those whom, in our judgment, we can assist to achieve maximum possible independence. We will accommodate others with critical short-term housing needs as our limited space and resources allow. Assistance will be offered in a safe and healthy environment, with respect for the dignity of each person. B. Board of Directors: 1. Please attach a list of your agency's Board of Directors (page 7A) 2. Frequency of meetings: Monthly. with an annual retreat in May and no July meeting. 3. Briefly describe board orientation and ongoing training opportunities: New Board members attend an orientation at the shelter, during which, the Board President leads them through the history, policies, and budget of the organization. The Emergency Housing Project's (EHP's) Director conducts a tour of the house and answers any questions. Since December of 1998, EHP's Director has worked with the Board President and other members to define this process more thoroughly, to iterate the duties and responsibilities of board members and to clearly identify board committees and committee charges. The Board President and EHP's Director apprise board members of educational opportunities and materials pertinent to EHP's mission and the charges of a board member. C. Finances: 1. Are there fees for any of your services? Yes: ~ No: X a, If YES, describe circumstances. b. Are they flat fees or sliding fees ? 2. Does your agency have: an internal audit ~ external audit: X financial review ~ Frequency: Annually 3.Has your agency filed the Annual Report with the Secretary of State? Yes X No 4.Has your agency filed Form 990 with the IRS? Yes: X.__..2_* No * As of November 15, 1999. 5. Please discuss your agency's fundraising efforts, if applicable. Home with a Heart Open House and Direct Mail Solicitation.' Each January, EHP mails approximately 2,000 letters inviting friends of EHP to attend an open house and/or make a donation. The open house is on a Sunday nearest February 14~h. The fund-raiser is most effective with respect to both the money raised and the level of awareness built regarding the agency and its services to the community. Night of Shelter.' This is an ongoing opportunity for supporters of EHP to sponsor a night of shelter and services and give this as a gift to a specified friend or family member. This fundraising opportunity has historically not been separated out and has been absorbed under individual giving in the budget. After informally documenting the revenue generated during the last quarter of 1998, the Director has established that Night of Shelter should be a unique category in the budget and that it should be more thoroughly developed, marketed and pursued. - 142- -7- Agency: Emergency Hosing Project, Inc. Emergency Housing Project 1998 - 1999 Board of Directors Jan Caylor Kathy Clark, Chair Karen Dinsmore New Song Episcopal Congregational UCC Coralville Unite Methodist PO Box 5522 150 Oakridge Ave. 1705 Oak Lake Park Rd. Coralville, IA 52241 Iowa City, IA 52246 Coralville, IA 52241 Joan Eimas, Vice Chair Lois Etre Holly Hart Trinity Episcopal St. Andrew's Presbyterian Iowa City Friends Meeting 4 S. Mt. Vemon Dr. 711 18t" Ave. 411 N. Dubuque St. #2 Iowa City, IA 52245 Coralville, IA 52241 Iowa City, IA 52245 Paul Horick Jane Kinney Mike Kratz Zion Lutheran Faith UCC VA Medical Center 1411 Oaklawn Ave. 321 Fairview Highway 6 West Iowa City, IA 52245 Iowa City, IA 52245 Iowa City, IA 52246 Joyce Leff James McCue, Secretary Patti Mitchell First United Methodist St. Mary's St. Mark's United Methodist 12 Lakeview Dr. NE 447 S. Summit 133 Green Mtn. Drive Iowa City, IA 52240 Iowa City, IA 52240 Iowa City, IA 52245 Ed Moreno Mary Palmberg John Rauer Unitarian Universalist First Presbyterian First Christian 34 Sammuel Drive 1718 Wilson St. 100 Cardiff Circle Iowa City, 52245 Iowa City, IA 52245 Iowa City, IA 52246 Esther Retish Carol Solberg, Treasurer Kevin Werner Agudas Achim Gloria Dei St. Patrick's 66 Pefro Dr. c/o ACT, PO Box 168 3020 Wayne Ave. Iowa City, IA 52246 Iowa City, IA 52243 Iowa City, IA 52240 During 1999 the following changes in Board Membership occurred: Replacing Mike Kratz: Filling Vacant Position: Replacing Karen Dinsmore: Lea Anne Boucher Bonnie Hemenover Sam Manley VA Medical Center St. Thomas More Coralville United Methodist Highway 6 West 145 Kennedy Pkwy 59 Stanwyck Dr. Iowa City, IA 52246 Iowa City, IA 52246 Iowa City, IA 52240 Replacing Joyce Left Kathy Rebal First United Methodist 2300 Banbury St. Iowa City, IA 52240 7a -~43- AGENCY: Emergency Housing Project Benefit Concert and CD.' EHP has held annual fundraising concerts featuring local artists since 1995. The concerts and CDs resulting from the 1997 and 1998 shows were very successful fund-raisers, the 1999 concert was much less so (there was no CD produced due to the lack of demand). EHP does anticipate continuing this tradition in FY01, however, it will be dramatically reconfigured. It is believed that the market for concerts featuring the artists that have performed in past years has been saturated. As such, the Director is working with the Board of Directors in a concerted effort to design a benefit that will have a broader appeal throughout the community. We realize that this is an ambitious undertaking, but we believe it to be a necessary one. Hospice Road Race.' Historically, EHP has relied on this particular event to provide a significant portion of the community raised monies--in 1998, revenues generated from the 1997 Hospice Road Race constituted 17% of all funds raised locally (United Way and local public dollars not included). It represented 8% of the total revenue generated by the agency. EHP, as most homeless shelters, relies very heavily on locally raised funds. Forty-five percent of the income earned in 1998 was locally generated (faith organizations, community organizations, and individuals). This is a significant burden for the agency--additionally, the Hospice Road Race is no-longer an option--leaving a significant void. The Director and Board of Directors will be working diligently in the forthcoming months to replace this effort with a phon-aothon. It is not, however, anticipated that the dollars raised will begin to approach the revenue earned from the Hospice Road Race---~e agency staff and board simply lack the resources necessary to pursue an event to that level. Furthermore, the scope is limited to that of supporters of the shelter. As such, the revenue generating potential is much more limited and constrained. D. Management: 1. Does each professional staff have a written job description? Yes __X~ No ~ 2. Is the agency Director's performance evaluated at least yearly? Yes ~X No ~ By Whom? The Board of Directors. Staff Advisory Committee E. Program/Services: Please define your agency's units of service (service defmition, length of time, cost per unit of service, number of units provided, direct or indirect.) Units of service are the cumulative total of nights stayed by all clients during the year. In 1998 the shelter provided 9,376 nights of shelter and supportive services to more than 800 clients at a total cost of $ 1 59,990-- a per unit cost of $17 per night of shelter. However, many former clients, homeless people who are not interested in staying in the shelter or participating in the Early Bird program, and low-income citizens of Johnson County, use the shelter for social interaction, supportive services, laundry facilities, showers, clothing, food, mail, telephone use and messages, and supplies. These individuals are not reflected in the following table or the preceding iteration of cost per unit of service. In an average month, our services are utilized over 500 times by people not staying in the shelter. This does effectively bring the cost per client served down and should be accounted for. EHP provides two kinds of shelter: transient and long-term. Transient clients stay only a few days at a time, usually to visit the hospital, wait for a soon-to-arrive check, or get out of inclement weather. Early Bird participants can stay at the shelter for up to 90 days in so much as they comply with house rules and Early Bird program requirements. EHP provided shelter and services to 835 homeless individuals (men, women, and children) for a total of 9,376 nights of shelterman average stay of 11 days per client. Not included in the service definition is an iteration of the individual services provided to clients staying at EHP, nor is there documentation maintained regarding units of service at this level. There is one EHP employee staffing the shelter per shift. This individual is required to perform intakes with new clients, perform assessments of clients, respond to the needs of clients, answer the phone, coordinate volunteers, provide information and referral, and maintain a safe and orderly house. -144- AGENCY: Emergency Housing Project The Early Bird counselor works with clients to design individualized plans to achieve self-sufficiency. Participants work with the counselor to fred and/or maintain gainful employment and are required to save up to 75% of their eamings while at the shelter. The counselor works with all clients to access resources throughout the community (many of which could be considered barriers to employment), from a pair of glasses to a pair of shoes, social security cards, drivers licenses, bus passes, any public assistance for which the client may be qualified, child care, medical attention including access to mental health professionals and substance abuse counselors. In no way is this list exhaustive. EHP staff coordinate with local physicians to provide on-site outreach to people with mental illness to reduce the use of Emergency Rooms and increase their quality of life--Project Impact. The agency also collaborates with the Community Mental Health Center to place an outreach counselor at the shelter one night per week. Please supply information about clients served by your agency during the last two complete budget years. Please refer to form instructions for definition of duplicated and unduplicated counts. Enter Years 1998 1997 1. How many Johnson County residents (including Iowa la. Duplicated 276 196 City and Coralville) did your agency serve? Count lb. Unduplicated 237 167 Count 2. How many Iowa City residents did your agency serve? 2a. Duplicated 256 156 Count 2b. Unduplicated 219 132 Count 3. How many Coralville residents did your agency serve? 3a. Duplicated 15 16 Count 3b. Unduplicated 13 14 Count 4. How many units of service did your agency provide? 4a. Total 9,376 9,048 4b. To Johnson 3,749 3,323 County Residents 5. Other Areas Served: Do you provide services to areas outside of Johnson County7 Not Applgcable. All services' are provided in-house. Area(s) served: Services provided: Funding Sources: -9- -145- AGENCY: Emer~:encv Housing Project 6. Client Profile (for last complete year, if available): Age Gender Ethnicity 0 - 5 28 Female 183 African American 162 6 - 17 46 Male 652 Native American 12 18 - 29 208 Asian 3 30 - 61 539 Hispanic 48 62 - 75 14 Caucasian/Non-Hispanic 577 75 + 0 Multi-racial 33 7. Evaluation and Review: a. Please discuss how your agency measures the success of its programs. Basic M~ssion: Our basic mission is to house, comfort, and feed homeless people each night in an environment conducive to human dignity. Success is to provide this service to each person staying at the shelter and to not have to decline shelter to individuals requesting it. The mission is partially compromised because of the pressures of overcrowding that chronically exist in the house and is totally compromised each time we must refuse shelter due to a lack of space. ' Early Bird Success Rate: Early Bird, EHP's slxengths-based anchor program, works with participants to design their own self-sufficiency goals and then agree in writing to pursue them. Program participants are rated on the degree to which they fullfiled their Early Bird agreements, from 0 - 100%. For example, a participant would be rated as completing 100% of their agreement if he/she left EHP with long-term housing, a job, and some money. Someone who found and maintained a job and saved money but left EHP before locating housing would have completed 75% of his/her agreement. Often times, success is incorporating the earnings aspect while ensuring that the program participant receives much needed consistent professional medical/psychological care from health professionals available on a weekly basis on site, and furthermore, that the participant then stab~izes his/her prescribed medication schedule. Since 1995, nearly 60% of Early Bird participants have left the shelter 100% successfully. Security Upon Exit.' The EHP director regularly analyzes the rate of return (recidivism rate) of EHP participants to determine the security of their placement upon exit. In 1998, 15% of Early Bird participants returned to the shelter. b. Does your agency have performance objectives? [Give several examples] Staff members co-create performance objectives for themselves with the Executive Director, tailoring them to their positions. Overall, they include: treating clients with respect and compassion; maintaining a safe and secure shelter conducive to human dignity, personal growth, and self-sufficiency; researching and presenting a variety of opportunities, resources, and suggestions for options to participants; improving data collection and evaluation procedures; collaborating with other agencies; and fostering relationships with religious and community organizations and others to establish EHP as an agency and a neighbor. c. What plans does your agency have to increase efficiency and effectiveness? Shelter Space.' EHP is at capacity very nearly every night of the year. In instances of extreme weather we exceed capacity which is limited to 29 by frre and safety restrictions. Staff are tummg away individuals nightly (between two and three families per week and anywhere from 5- 10 individuals). For those who do not receive shelter there are no other options in Johnson County. We do investigate available space in other cities such as Cedar Rapids, Davenport, and -I0- -146- AGENCY: Emergency Housing Proiect Des Moines and then coordinate with the Crisis Center to acquire bus vouchers so as to provide necessary transportation. EHP will provide motel lodging for one night, at maximum two, for homeless households with children. These are neither economically efficient nor particularly effecave resolun'ons. The current facility is simply not acceptable for the demand that has been consistently demonstrated in recent years. EHP's Director and Board of Directors will be aggressively pursuing measures to better meet the needs of the homeless in our community. However, our ability to do this is constrained by the support that we achieve throughout the commumty--~nancial and otherwise. STAR (Supported Training and ,~ccess to Resources).' EHP collaborates with many other area agencies. Consistent coordination and communication between these agencies is a critical and integral element in our ability to effectively provide services to EHP clients, and to the viability of the organization and its mission. STAR ( a HUD funded job training grant for the homeless) will provide a method of standardization of this collaboration. Furthermore, this grant will allow staff to provide case management and access to supportive services to the homeless--not limited to EHP clients only and for up to two years. The scope is comprehensive and provides access to resources for the client's dependents and addresses the full spectrum of barriers to self- sufficiency. 8. In what ways will the needs of your service population change in the next five years: Households with Children: Households with children make up the fastest growing segment of the homeless population, accounting for approximately 40% of all people who are homeless, nationally. In Iowa, of the estimated 23,000 individuals experiencing homelessness annually, 53% are children. This trend is only expected to continue given recent welfare reform. The number of households with children served from 1997 to 1998 at EHP increased by 20%. The number of children sheltered in 1998 was an increase of 20% over those served in 1997 and nearly a 70% increase over those sheltered in 1996. Clients with Multiple Barriers to Success.' There is a consistently increasing number of clients with multiple barriers to success and high needs. These are chents with many barriers to success including substance abuse issues, erratic work histories and habits, and mental and physical health needs. Often times these characteristics are co-occurring--dual-diagnosis. Multi-needs clients take longer to complete the program, resulting in fewer beds opening up--leaving more homeless people unserved. 9. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: Overcrowding: In 1998, EHP provided shelter and services to a total of 835 men, women, and children--an increase of 30% over those sheltered in 1997. Running at capacity literally means that there are mattresses on the floors! It is difficult to speak of dignity under such conditions. Our records indicate that EHI' denied shelter to approximately 250 individuals in 1998 because of a lack of space. We anticipate that this number will be in excess of 400 by years end 1999- with families constituting a significant and ever growing portion of the whole. At EHPfamilies are the most critically under-served. A new facility would not only provide a long term solution to the chrome problem of over-crowding in the shelter, but would resolve our f~.ilure to effectively provide shelter and services to households with children. The agency's Board of Directors and staff believe that it is imperative that we fred a new facility. Iowa City's own consolidated plan for 1995 - 2000, City Steps, indicated shelter for families and individuals to be of high and medium priority need level respectively. -11- -147- AGENCY: Emergency Housing Project Hospice Road Race & STAR.' This event has historically raised a significant portion of EHP's overall revenue--nearly 10% from 1998's race. With the lack of the event EI-IP will experience a significant void. It is anticipated, that this void will be offset by the HUD grant (STAR--job training). This grant is, however, temporary-three years only. EHP has not had an operating reserve since having a paid director. With the future needs as previously iterated (a new facility), it is critical for the health of the agency that we develop and maintain one. 10. List complaints about your services of which you are aware: · limited hours of operation (the shelter is open from 5pm - 8 am on weekdays and from 5pm - 1 l am on weekends) · no reservation policy · lack of space and overcrowding in the shelter · inability to adequately serve families · maintenance of a drug and alcohol-free environment The staff is aware of these barriers to service and in some cases is working to address them. · While we are closed during the day (primarily because budget restraints do not allow EHP to staff a 24 -hour shelter), as the administrative staff are in the office clients with night-shift jobs or special needs can stay in the building to sleep. Furthermore, the counselor is available until approximately 12:00 pm daily. · We are seeking funding to extend hours of service to families and for weekend hours. · We do not take reservations for a bed at the shelter, operating on first-come, first-served basis according to available space at 5pm each day. However, we will advise individuals and referring agencies on how much free space we anticipate having in a given night. · EHP Board and Stafflried to increase the capacity of the shelter by renovating an attic space, but were met with significant community opposition. This year we will be attempting to secure funding to purchase an additional site so as to better meet the needs of not only families but individuals as well. · Maintenance of a drug and alcohol-free environment is non-negotiable. 11. Do you have a waiting list or have you had to turn people away for lack of ability to serve them'? What measures do you feel can be taken to resolve this problem: EHP does not have a waiting list; services are provided on a first-come first-served basis-- dependent on available space. When full, we make referrals, sometimes assist with transportation to another site, and infrequen~y place clients (households with children) in a motel. EItP staff must deny shelter to individuals and families nightly due to a lack of space. Studies indicate that across the nation, over 32% of requests for shelter by homeless individuals and families were denied in 1997 due lack of resources. The agency, as does the City of Iowa City's Consolidated Plan, has identified this unmet need as most critical.. EI~'s Director and Board of Directors will aggressively pursue measures to resolve this problem. The current facility is simply not able to meet the needs of the demonstrated demand. There is a very real and critical need for a new facility. Our ability to attain this goal is limited and constrained only by the resources throughout the community that are available to us--we will investigate every possible resource and will welcome all support in this endeavor. How many people are currently on your waiting list? NA -~48- -12- AGENCY: Emergency Housing Project 12. In what way(s) are your agency's services publicized? EHP publicizes its services through a variety of methods to assure and promote awareness of our program to people who are homeless and to the greater community, including: · Brochures available at the Iowa City Public Library, Free Lunch Program, Salvation Army, Crisis Center, the University of Iowa Hospitals and Clinics, and the Veterans Affairs Medical Center, among others. · Presentations and shelter tours for area agency staff meetings, religious groups, civic groups, and teachers and students; · Interaction with local media outlets, print and broadcast; · EHP events promoting awareness of homelessness and our services nicluding an annual concert and shelter open house; · Participation in many community meetings including monthly meetings of United Way agency directors, and quarterly meetings of the Local Homeless Coordination Board, and others. · Publication of a periodic newsletter sent to a mailing list of over 2, 100. 13. United Way involvement by your agency: ("X" if agency participates) a. Agency Directors Meetings X b. Agencies Representative to Funding Hearings c. Business Blitz X d. Day of Caring X e. Kick Off X f. Victory Reception X g. Other Providing brochures, information, appearances, etc. when requested. -13- -149- AGENCY: Emergency Housing Project AGENCY HISTORY Our Mission and Beginning: The Emergency Housing Project (EI~) is a private, secular, not-for-profit agency started in 1983 by local faith organizations, the City of Iowa City, and human service agencies. EHP's primary mission is to provide temporary shelter to those who are interested in achieving self-sufficiency. In 1984, the City of Iowa City provided CDBG funds to purchase the shelter on 331 N. Gilbert Street. Until 1993, EHP was operated by a half-me director and a largely volunteer staff and provided shelter and an evening hot meal to the homeless of Johnson County. The Early Bird Program: EH.P hired a full-me director in July 1993. Shortly after, EHP introduced the "Early Bird" counseling program through which participants develop and agree in writing to pursue goals. Participants receive counseling on budgeting, interpersonal and life skills and information and referral to other needed social services. Further, EHP fostered agency relationships allowing a psychiatrist, psychiatric nurse, and outreach counselor to make weekly visits to provide mental health services on-site to guests who need them. EHP provides supportive services and various homeless prevention efforts to many former participants and low-income Johnson County residents. At this time, EHP provided ":The Wrong Stuff," a substance abuse counseling program. The Success of Early Bird: In February of 1994, EHP limited the number of persons served per mght from approximately 40 to 29 due to code reswictions. In May 1995, the agency decided to intensify its "Early Bird" program and begin assessments at the intake level, with the goal of housing primarily those who desire permanent solutions. Since 1995, nearly 60% of Early Bird participants have achieved 100% of their agreed-upon goals. The Transition to Self-Sufficiency: EHP continues to push the envelope in searching for or creating opponumties for homeless and low-income people to transition into self-sufficiency. In 1996, EHP won awards from the City of Iowa City and the Housing and Community Development Commission, and the Community Development Block Grant program for its innovative approach to homelessness. In March of 1996, EHP entered a parmership with the City of Iowa City an D & K Properties, a private boardinghouse owner. In our Transitional Project, EHP provided supportive services, tailored after Early Bird, to residents of three boardinghouses, for which we received a 1997 HUD "Good Practices" award. EHP administered this program until July 1, 1998, at which time, a new agency, Successful Living, began operations and assumed administration of this program accordingly. Program Directions: The agency in 1999 is vastly different from that of 1983. In 1983, we provided lodging and food with little structure and no supportive services. In 1999, we provide shelter, supportive services, and a jump-start to independence for 29 people at a time. We collaborate extensively with other service providers in the county, the UIHC, the VA, and others. The Director now represents the agency at the state level as a member of the Iowa Coalition on Housing and the Homeless Board of Directors and, furthermore, chairs the policy committee for the State 's Coalition. As such EHP is able to advocate for the needs of the homeless and homeless service providers across the state. Job Training.' EI-IP is addressing factors in our commumty that contribute to homelesshess. People without steady incomes cannot maintain even affordable housing. In 1997 and 1998, EHP coordinated the development and writing of a grant proposal to HUD that would create a 3-year job training and placement program for chronically unemployed homeless people, including those with mental illness and chemical addictions. The proposal was fully-funded in February of 1999 and has begun implementation as of October 1, 1999. The grant will bring in excess of $ 1 million into Johnson County to be used by many agencies to serve more than 100 individuals and their dependents. Space Limitations.' We have identified the critical need for additional space for the homeless both families and individuals. In January of 1999 standing plans to provide a Family Space through renting and staffing essentially by volunteers were seriously scrutinized by the Director, Board of Directors and City Staff. It has been decided that a permanent solution is required. With the turn of the century, EHP's Director and Board of Directors will begin aggressively pursuing measures to better meet the needs the homeless in our community--ideally through the acquisition of a new facility. We can not hope to achieve this without community-wide support. -150- -14- AGENCY: Emergency Housin~ Project FY99 GOALS Please state FY99 goals and report status of progress/completion. Table of FY99 Goals & Objectives and Current Status: FY99 Goals &Objectives Progress Shelter Program Goal.' To shelter and provide services to at least EHP has exceeded this objective and has 600 homeless persons in Johnson County. provided shelter and services to 835 men, women, and children during the 1998 calendar year. Objective .4 .' To house, comfort, and feed up to 29 EHP met and exceeded this objective, providing people each night in a safe environment conducive shelter and services to 835 clients for a total of to human dignity. 9,376 nights of shelter in 1998. Objective B: To provide resources that help at least EHP exceeded this objective, providing resources to 100 homeless persons in Johnson County remain as many as 500 individuals in addition to those staying linked with the rest of the world. in the shelter. Early Bird Counseling Program Goal.' To help at least 250 people who are homeless EHP has exceeded this goal in 1998 and assisted and in Johnson County become self-sufficient as 536 homeless individuals in progressing towards possible through the Early Bird Counseling program. economic self-sufficiency and independence. Objective A: To assist 65% of Early Bird EHP continues to struggle with this rate--60% appears Participants find and maintain jobs, locate housing, to be the upper limit-given a programmatic limit of 90 and leave the shelter with financial savings. days. It is anticipated that the HUD grant (STAR) will make notable improvements regarding this objective. -15- -151- AGENCY: Emergency Housing Project Table of FY99 Goals & Objectives and Current Status (cont.): FY99 Goals &Objectives Progress Job Training Program Goal: Over three years, to assist 110 chronically This HUD sponsored program received final unemployed homeless persons become as self- approval as of February 1999. The program is being sufficient as possible through employment. implemented as October 1, 1999. As such, the status of this particular goal is ongoing and developing. Objective A: With other Iowa City agencies, to As implementation of the program did not occur until provide job training, placement, and corollary the fourth quarter of 1999, EHP will provide the services for up to two years to 30 people in 1999, and iterated services and training to the 30 individuals in 40 people in both years 2000 and 2001. the year 2000 and 40 individuals in both years 2001 and 2002. Family Space Program Goal.' Provide shelter and services in a more effective This goal remains unmet. EHP is redrafting FY99 and family-friendly environment. plans and will be pursuing a more permanent and comprehensive solution. Objective ,4: From May to December of 1999, to From May to December of 1999, EHP provided provide at least 12 additional homeless families with shelter and services to 26 homeless families. housing and Early Bird case management services. However, it was not done within the same construct as was suggested in the FY99 application. Please refer to preceding text. 152- -16- AGENCY: Emergency Housing Project AGENCY PROGRAM GOALS AND OBJECTIVES Goal: To shelter and provide services to at least 750 homeless persons in Johnson County. Shelter Program: Objective A: To house, comfort, feed, and provide supportive services to up to 29 people each night in a safe environment conducive to human dignity. Tasks: · To provide hospitality and related supportive services. · Recruit and orient at least 25 volunteers per year to assist in hospitality provision. · To assess each resident to determine strengths, needs, and compatibility with shelter program. Objective B: To provide resources that help at least 100 homeless persons in Johnson County remain linked with the rest of the world. Tasks: · Provide evening laundry and shower services to at least 10 homeless persons/night -in addition to EHP clients. · Serve as a mail and message center for 100 homeless people not necessarily staying at EHP. · Provide avenue for socializing with others from 5-10pm each night. · Recruit and orient at least 25 volunteers per year to supervise socialization hours. · Provide local phone access for persons in need. Resources needed for the Shelter Program: · Three night shift workers, 15% of the Director's time, 5 hours of Volunteer Coordination each week. · Shelter facilities (house, bedroom furniture, other furniture, linens, food, etc.,). · Office equipment (computer, copy machine, fax, phones, filing cabinets, desks). · Miscellaneous resources (books, television, VCR, newspapers, personal care items, cleaning products). · Office supplies. · House maintenance supplies. Cost of Shelter Program: FY99 $92,250 FY00 $91,016 -17- -153- AGENCY: Emergency Housin~ Project AGENCY PROGRAM GOALS AND OBJECTIVES Goal: To help at least 450 people who are homeless and in Johnson County become as self-sufficient as possible through the Early Bird Counseling Program. Shelter Program: Objective A: To assist 65% of Early Bird Case Management participants fred and maintain jobs, locate housing, and leave the shelter with financial savings. Tasks: · Assess each guest to determine strengths, needs, and goals on which he/she will work while in shelter. · Create a contract with each resident concerning agreed upon goals during the shelter stay. · Refer residents to substance abuse counseling or treatment, the Community Mental Health Center's homeless outreach counselor, the University of Iowa Hospitals and Clinics' Impact program, the Veterans' Administration Medical Center and homeless coordinator, or other resources as necessary. · Follow up at least weekly with Early Bird participants conceming progress made or challenges faced in fulfilling agreement. · Evaluate progress made during stay at shelter. · Celebrate success by giving 25 program participants a "Welcome Home Kit," a basket filled with items necessary for living on one's own. Resources needed for the In-House Counseling Program: · Half-time counselor, 10% of night shift staff time, 5% of Director's time. · Confidential Counseling space · Office Equipment · Miscellaneous resources · Office Supplies Cost of In-House Counseling Program: FY99 $16,703 FY00 $22,117 d54- -18- AGENCY: Emergency Housing Project AGENCY PROGRAM GOALS AND OBJECTIVES Goal: Over three years, to assist 110 chronically unemployed homeless persons and their dependents to become as self-sufficient as possible through employment. Job Training Program: Objective A: To provide job training, placement, and corollary services in collaboration with other area service proriders for up to two years to 30 people in 2000 and 40 people in both years 2001 and 2002. Tasks: · Create individually tailored employment success plans for 100 participants over 3 years. · Provide resources, internship and job training sites, education, peer support, job placements, and supervision as appropriate for each participant. · Provide housing or make referrals to appropriate temporary housing placement options to all participants. · Recruit at least 15 agencies willing to provide job training placement opportunities at their sites. · Obtain competitive employment for 85% of those with that goal. · Obtain supported employment for 85% of those with that goal. · Minimize program length to an average of 12 months. · Obtain stable housing for 85% of participants. · Obtain an average competitive employment wage of $195 per week. · Obtain an average employment wage of $137 per week. Resources needed for the Job Training Program: · Full-time Case manager, half-time clerical and bookkeeping staff person, 50% of Director's time. · Office space and equipment · Miscellaneous resources · Office Supplies Emergency Housing Project Cost of Job Training Program: FY99 $10,000 FY00 $39,250 -19- -~55- HUMAN SERVICE AGENCY BUDGET FORM Director: Ethel Madison City of Coralville Agency Name: Evert Conner Rights & aes Johnson County City of Iowa City Address: 20 East Market Street United Way of Johnson County Phone: 319-338-3870 Completed by: Eth 's n & Jea,n. Bott CHECK YOUR AGENC~nS BUDGET YEAR Approved by Chai Board../' 4/1/00 - 3/31/01 - (date) 7/1/00 - 6/30/00 COVER PAGE Program Summary: (Please number programs to conespond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) 1 - Independent Living Skills training is provided bo consumers in the areas of self-advocacy, assistive devices, socialization, health care, sexuality, financial & time management, homemaking, community resources, leisure and recreation. 2 - Advocacy Self-advocacy training is provided to persons with disabilities, as well as supporting their efforts defending legal, human and civil rights on local, state and federal levels. 3 - Peer Support Services Persons with disabilities come together to share common experiences with each other, provide support and practical day-to-day problem solving. 4 - Deaf Services Program This is an interpreter referral program that will benefit consumers who are deaf, as well as the general community. The service includes freelance interpreters who are part of a 24 hour Interpreter Referral Service (IRS). Local Funding Summary: 4/1/98 - 411/99 - 4/1/00 - % of Total 3/31/99 3/31/00 3/31/01 Budget United Way of Johnson County - - Does Not Include Designated Gvg. $1,000 $5,000 2Z FY99 FY00 FY01 City of Iowa City $1,000 > 1 ~% Johnson County $1,000 >. 1% City of Cora]vi]le $ 500 > 1% jccoghs/xlbudg.x]s - 1 - -156- AGENCY: Evert Conner Rghts & Resources Center BUDGET SUMMARY ACTUAL THIS YEAR BUDGETED * LAST YEAR PROJECTED NEXT YEAR Enter Your Agency's Budget Year ==> Oct '98 - Sept '99 Oct '99 - Sept '00 Oct '00 - Sept '01 1. TOTAL OPERATING BUDGET 219,876 247,643 276,225 (Total a+b) a. Carryover Balance (Cash 2,447 15,171 24,430 from line 3, previous column) b. Income (Cash) 217,429 232,472 251,795 2. TOTAL EXPENDITURES (Total a+b) 204,705 223,2 13 251,795 a. Non-directed funding 24,565 26,786 33,042 b. Program Total (List Progs. Below) 180, 140 196,427 218,753 1 Independent Living 98,258 95,982 103,914 2 Advocacy 36,847 29,018 29,115 3 Peer Support Services 45,035 37,945 37,359 4 Deaf Services Program 0 33,482 48,~65 5 4. RESTRICTED FUND BALANCE (Total from page 5) 30,937 26.000 26,000 5. g-KIND SUPPORT (Total from Page 5~ 8,440 8,855 9,000 ~c,. NON-CASH ASSETS 0 0 0 Notes and Comments: In June of 1999, the Board of Directors approved a change in the agency's fiscal year. The year has been changed to parallel the Federal fiscal year of October 1 thru September 30. BRIEFLY DESCRIBE HOW LOCAL FUNDS WERE SPENT LAST YEAR: Las' -ar the Even Conner Rights & Resources Center received $336 in local funding from United \Va; finis amount was allocated towards the reproduction of the housing rental guide. -157- jccoghs/xlbudg.xis - 2 - AGENCY Evert Conner Rights & Resources Center INCOME DETAIl, NON- ACTUAL THIS YEAR BUDGETED DIRECTED PROGRAM PROGRAM- LAST YEAR PROJECTED NEXT YEAR FUNDING 1 2 Independ Living Advocacy 1. Local Funding Sources- [ 336] 5,000[ 7,500I 0I 0I 0 a. Johnson County ] ,000 b. City oflowa City 1,000 c. United Way of Johnson County 336 5,000 5,000 d. City of Coralville 0 500 2. Grants-State, Federal, Foundations ~ 197,502 ~ 201,002 ~ 214,680 ~ 27,167 ~ 92,674 ] 29,115 a. Title VII - RSA 153,924 157,002 158,000 20,365 61,874 25, 127 b. Dept. of the BlindNoc Rehab 29,382 26,000 26,000 3,120 22,880 c. DVRS - Pan B 12,000 12,000 12,000 1,440 5,160 1,560 d. University of Missouri 1,555 e. ICIL 341 f. Other 300 6,000 18,680 2,242 2,760 2,428 3. Net Sales Of Services (sources) [ 12, 157 [ 15,920 [ 18,740 [ 0 ~ 11,240 [ 0 a. Purchase of Sen,ices 12,03 1 10,800 11,000 11,000 ~. Braile Materials 126 120 240 240 c Interpreter Services 5,000 7,500 0 Ne, Sale of a,e ials I o I o I o I o 5. Contributions/Donations [ 2,947 [ 3,000 [ 3,300[ 3,300 [ 0 [ 0 b. Other Contributions 1,63 1 1,700 2,000 2,000 6. Special Events [ 4,273 ] 2,0001 2,0001 2,0001 0] 0 b. Hospice Road Race 2, 138 7. h~terest h~coff~e [ 01 501 75 I 75 I I 8. Other - List Below ] 214 ] 5,500[ 5,500 ] 500] 0 ] 0 a. Miscellaneous 214 500 500 500 b. United Way of East Central Iowa 5,000 5,000 TOTAL INCOME (same a.~ p. 2. line ib) 217,429 232,472 251,795 33,042 103,914 29, 115 Notes and Comments: - 158- jccoghs/xlbudg.xls - 3 - AGENCY Evert Conner Rights & Resources Center INCOME DETAIL (cont) PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM 3 4 5 6 7 8 Peer Support Deaf Services 1. Local Funding Sources- ] 0 I 7,5001 0l 0] 01 0 a. Johnson Coun.ty ] ,000 b. Ci.ty of Iowa City 1,000 c. United Way of Johnson County 5,000 d. City of Coralville 500 e. f. 2. Grants-State. Federal, Foundations ] 37,359 I 28,365 [ 0 I 0 I 0~ 0 a. Title VII - RSA 35,319 15,315 b. Dept. of the Blind/Voc Rehab c. DVRS - Part B 2.040 1,800 d. Universi.ty of Missouri e. 1CIL f. Other 11,250 3. Net Sales Of Services (sources) 0 7,500I 01 01 0I 0 a. Purchase of Services a Braile Materials c. Interpretor Services 7,500 4. N~et Sales of Materials I 0 0I 0I 0I 0 I 0 ~1. b. c. 5. Contributions/Donations [ 0I 0I 01 0I 0I 0 a. Urnted Way Designated Giving b. Other Contributions 6. Special Events I o l o l o l o l o l o a. ADA Celebration b, Hospice Road Race 7, Interest Income 0 0 8. Other - List Below [ 0 I 5,000 M scel,aneous I I O I O I O I 0 b. United Way of East Central Iowa 5,000 TOTAL INCOME (same as p. 2, linelb) 37,359 48,365 0 0 0 0 Notes and Comments: jccoghs/xlbudg.xls - 3a- -159- PROGRAM EXPENDITURE DETAIl, AGENCY Evert Conner Rights & Resources Center NON- PROGRAM PROGRAM ACTUAL THIS YEAR BUDGETED DIRECTED 1 2 LAST YEAR PROJECTED NEXT YEAR FUNDING Independent Living Advocac3 1. Salaries 137,569 142,926 156,905 18,828 67,469 20,398 2. EmployeeBenefits&Taxes 19,591 21,517 23,712 2,846 10,196 3,082 3. Staff Developmere 605 3,000 4,000 2,000 4. Professional Consultation 1,970 3,720 5,820 3,600 2,220 5. Publications & Subscriptions 48 120 120 6. Dues and Memberships 375 480 480 480 7. Morgage, Rent and Property Tax 21,516 21,516 22,592 2,710 9,715 2,937 8. Building &Maintenance 617 1,752 1,800 216 774 234 9. Equiptment Purchase/Rental 1,200 1,500 180 645 195 l i). Utilities l, 119 1,000 1,100 132 473 143 I 1. Telephone 4,892 5,510 5,786 694 2,488 752 12. Office Supplies &Postage 3,311 2,796 2,800 336 1,204 364 13. Printing and Publici.ty 50 808 1,000 120 430 ' 130 14. Local Transportation 3,203 5,564 6,000 1,800 780 15. Insurance 1,120 1,200 1,300 1,300 16. Audit 2,700 1,600 1,600 1,600 17. Interest 18. Other (Specify): Bank Charges/Fee 72 84 19 Program Supplies 974 1,500 1,800 900 100 20 On Line Services 287 300 360 360 21 Fundraising Expenses 805 22 Contract Services - Interpretors 30 4,656 10,000 23 Contract Services - Blind Services 1,207 24 PAS for Consumers 2,505 2,700 3,000 3,000 25 Miscellaneous 139 120 120 120 TOTALEX?ENSES(p. 2,1ine2) 204,705 223,949 251,795 33,042 103,914 29,115 Notes and Comments: ' ~ 60- jccoghs/xlbudg.xls - 4 - PROGRAM EXPENDITURE DETAIL AGENCY Evert Connet Rights & Resources Center (continued) PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM 3 4 5 6 7 8 Peer Support Deaf Services .,alaries 25,210 25,000 2. Employee Benefits &Taxes 3,810 3,778 3. Staff Development 1,000 1,000 4. Professional Consultation 5. Publications & Subscriptions 6. Dues and Memberships 7. Mortgage, Rent and Property Tax 3,841 3,389 8. Building &Maintenance 306 270 9. Equiptment Purchase/Rental 255 225 10.Utilities 187 165 11. Telephone 984 868 12. Office Supplies & Postage 476 420 13. Pnnting and Publicit)., 170 150 14. Local Transportation 1,020 2,400 15. Insurance 16. Audit 1. ,nterest 18. Other (Specify.): Bank Charges/Fees 19 Program Supplies 100 700 20 On Line Services 21 Fundraising Expenses 22 Contract Services - Interpretors 10,000 23 Contract Services - Blind Services 24 PAS for Consumers 25 Miscellaneous TOTAL EXPENSES (p. 2,1ine2) 37,359 48,365 0 0 0 0 Notes and Cormnents: jccoghs/xlbudg.xls - 4a - -161 - AGENCY Eveat Conner Rights & Resources Center ACTUAL THIS YEAR BUDGETED RESTRICTED FUNDS: LAST YEAR PROJECTED NEXT YEAR Restricted by: Restricted for: Iowa Dept. for the Blind Career Development 29,382 26,000 26,000 ,University of Missoui Civil Rights Training 1,555 0 0 ITOTAL RESTRICTED FUND (also shown page 2, line 4) 30,937 ~ 26.000 ~ 26,000 )!ATCHING GRANTS Grantor/Matched by None ITOTAL MATCHING GRANTS (also shown pg. 3,_ lm_e 2)_ 0 , 0 0][ IN-KIND SUPPORT DETAIL ServicesNolunteers 8,440 8,855 9.000 Material Goods Space, Utilities, etc. Other: (Please specify_) ,TOTAL IN-KIND SUPPORT (also show~ on page 2, line 5 8,4401 8,855_1 9,000 Notes and Comments: Volunteers serve on the Board of Directors, produce the quarterly newsletter; serve as support staff and help with specal events. The number of volunteer hours last year was 1,055 valued at $8 per hour. - 162- jccogh$1xlbudg.xls - 5 - SALARIED POSITIONS AGENCY Even Conner Rights &Resources Center "X"all that a ~ply FFE* Salary ~ ~ ~ % Position/Title ~, ~ t~ ~ Last This Next Actual This Budgeted Year Year Year Last Year Year Next Year Change Director X 0% 1.00 1.00 1.00 34,000 34,000 34,680 2.00% _ PAS/Peer Counselor X X 12% 1.00 1.00 1.00 18,900 19,500 19,890 2.o0% Advocacy Services Coordinator 0% 1.00 1.00 0.00 ] 4, ] 00 9,400 0 - 100.00% Career &Skills Advisor X X 11% 1.00 1.00 1.00 21,232 21,000 21,420 2.00% 'Outreach Consultant X X I1% 1.00 1.00 1.00 19,435 21,000 21,420 2.00% Systems Change Advocate X X 9% 1.00 1.00 1.00 12,467 i 3,230 13,495 2.00% _ Office Manager 0% 0.44 0.00 0.00 7,393 0 0 O.00% Interpreter Services Coordinator X X 11% 0.00 0.80 1.00 0 20,000 21,750 8.75% Administrative Assistant x X 12% 0.00 0.00 0.50 0 0 10,400 ] 00.00% 'Staff PA 0% 0.08 0. I 0 0.10 1,516 2,080 2,080 0.00% 'Special Projects - Temporary 0% 0,50 0.00 0.50 8,095 0 9,000 0.00% Clerical Support/HACAP 0% 0. I 0 0.50 0.50 43 ! 2,716 2,770 2.o0% TOTAL FI E's and SALAILIL~ 7 7 8 137,569 142,926 156,905 9.78% * Full-time equivalent: 1.0=ihll-time; 0.5=halt~time; etc. Notes: POSITIONS: The position Advocacy Services Coordinator will end in FY00. The duties performed by this staff person will be assumed by other staff. This change in personnel is being made in order to make more funds available for the Interpreter Services Coordinator. The Office Manager position was vacated in FY99. The Office Manager's duties are being assumed by other staff. In FY01 the duties will be assumed by the Administrative Assistant. The Interpreter Services Coordinator is a new position in FY00. This position will be responsible for administering the Deaf Services Program. The Administrative Assistant position will begin in FY01. This position will assume the duties of the Office Manager along with assisting the Director with financial and grant management. The Clerical Support/HACAP position is a work/training position with funding provided by HACAP. BENEFITS "Paid Leave" is paid sick leave and paid vacation. Health Insurance is made available to all full and pan time permanent staff However, not all staff people choose to use this benefit. -163- }ccogh~xlbudgMs - 6 - AGENCY: Evert Conner Rights & Resources Center for Independent Living .ACCOUNTABILITY QUESTIONNAIRE A. Agency's Mission Statement or Primary Purpose: The mission of the Evert Conher Center for Independent Living is to assist individuals with disabilities to maintain control over day to day activities and to advocate for themselves in order to achieve greater independence and full participation in an integrated society. B. Board of Directors: 1. Please attach a list of your agency's Board of Directors (page 7A) 2. Frequency of meetings: monthly 3. Briefly describe board orientation and ongoing training opportunities: The board orientation includes meeting with the executive director to learn about the Center's mission, and goals & objectives, A video is shown to aid in the understanding of the independent living history and philosophy. In addition a brief history of the independent living movement is provided. A board book comprised of board duties and responsibilities, mission statement, current goals, budget, by-laws, and policy and procedures are provided to each potential board member. Board training by professional consultants is also provided. We continue to provide philosophy, fundraising, diversity, and other needed training for board and staff annually, C. Finances: 1. Are there fees for any of your services? Yes X__ No __ a. If YES, descdbe circumstances. We provide accessibility audits and consultation to businesses & organizations conceming accessibility for which we charge a fiat rate. In addition we charge for other services provided by the Center on a purchase of service agreement. b. Are they fiat fees yes or sliding fees ? 2. Does your agency have: an internal audit external audit X financial review X Frequency annually 3.Has your agency filed the Annual Report with the Secretary of State? Yes X No 4. Has your agency filed Form 990 with the IRS? Yes X__ No 5. Please discuss your agency's fundraising efforts, if applicable. The Center writes several grants during the year, which provides the majodty of our funding. We host an annual ADA celebration: Food items and T-shirts are sold. In addition entry fees are charged to parade participants. We will develop additional fundraising plans at our retreat/board training. D. Management: 1. Does each professional staff have a wdtten job description? Yes X__ No 2.Is the agency Director's performance evaluated at least yearly? Yes __X__ No By Whom? board of directors E. Program/Services: - 164- -7- Agency: Evert Conner Rights & Resources Center for Independent Living Edward Blake 225 West Benton Street Iowa City, IA 52246 Todd Case 26 East Market Street Iowa City, IA 52245 (319) 351-2626 Timothy Clancy, V. Chair' 302 Gilbert Street #1216 Iowa City, IA 52240 (319) 3541067 Crockett Grabbe 1508 Glendale Road Iowa City, IA 52245 (319) 338-4338 (319) 335-1929 (Work) Ester Materon-Arum 100 SHHC University of Iowa Iowa City, IA 52242 (319) 335-1684 Nancy Ostroganai (Secretary) 2003 Glendale Road Iowa City, IA 52240 (319) 338-7690 La Verne Tutson 806 E. College Street #21 Iowa City, IA 52240 (319) 356-6915 7a -165- AGENCY: Evert Conner Rights & Resources Center for Independent Living Please define your agency's units of service (service definition, length of time, cost per unit of service, number of units provided, direct or indirect.) A unit of service means I hour of service, services provided by the Center can be on going for a lifetime or for just one time only. The cost per service hour is approximately $42.00. The total number of hours-spent offering services for the reporting year are approximately 10,000. Please supply information about clients served by your agency dudng last two complete budget years. We have provided services for people with the following disabilities and cultures: Deaf, Blind, physical and mental. We have served both men and women from teen age to elderly. It is our intention to provide services to people with all types of disabilities regardless of age, race, religion, or sexual preference of all cultures. Refer to form instructions for definition of duplicated and unduplicated. -8- -166- AGENCY: Evert Conner Rights & Resources Center for Independent Living Enter Years 1998 1999 1. How many Johnson County residents (including la. Duplicated 62 123 Iowa City and Coralville) did your agency serve? Count 1 b. Unduplicated 55 103 Count 2. How many Iowa City residents did your agency 2a. Duplicated 16 47 serve? Count 2b. Unduplicated 46 95 Count 3. How many Coralville residents did your agency 3a. Duplicated 0 3 serve? Count 3b. Unduplicatad 5 2 Count 4. How many units of service did your agency provide? 4a. Total 5,500 8,300 4b. To Johnson 2,550 5,356 County Residents 5. Other Areas Served: Do you provide services to areas outside of Johnson County? Yes Area(s) served: Washinc~ton, Linn, Cedar, Jones, Benton, and Iowa Counties Services provided: Advocacy, Capacity buildin.cl. self-advocacy trainin{I, peer counselincl, peer counselin{l traininq, personal assistance services traininq. skills traininq and Technical assistance. Funding Sources: Department of Rehabilitation Services Administration, (RSA) Division of Vocational Rehabilitation Services, Iowa Department for the Blind, United Way, Johnson County Department of Social Services, Iowa County Department of Social Services. Donations and Contributions 6. Client Profile (for last complete year, if available): Age Gender Ethnicity 0 - 5 0 Female 98 African Amedcan 6 6 - 17 1 Male 93 Native American 3 18 - 29 8 Asian 2 30 - 61 176 Hispanic - 62 - 75 6 Caucasian/Non-Hispanic 138 75 + Multi-racial/unknown 42 °9- -167- AGENCY: Evert Conner Rights & Resources Center for Independent Living 7. Evaluation and Review: A. Please discuss how your agency measures the success of its programs, A comprehensive compliance and performance report is made at the end of the federal fiscal year to RSA. RSA also makes site visits to the Center. Consumers request services provided by the Center and each of them evaluate the service they receive. The evaluations are available for our board to view. B. Does your agency have performance objectives? Yes [Give several examples] Our objectives usually describe the number of people we will serve, the number of trainings we will provide or the number of hours we will spend performing outreach in the reporting year. For example we will provide 3 peer counseling classes annually to people with disabilities. Or we will provide services to 15 new consumers in 3 counties. C. What plans does your agency have to increase efficiency and effectiveness? We are contracting with a private consultant to assist in the development of a strategic plan, which will include long range planning, board training, restructudng programs, activities and staff. We will develop a tool to measure performance outcomes. 8. In what ways will the needs of your service population change in the next five years: The needs of our service population will change because, according to Donna Shalala, secretary of the US Department of Health and Human Services, "we are about to double the Medicare population since people are living longer and there needs to be fundamental alternatives to institutionalized care for much larger populations". And since the recent court ruling of Olinstead, a court case which states that "if community based alternatives exist, then we are discriminating if a person is institutionalized if they choose to live in the community". So it seems that there needs to be more community based services developed to meet the growing demand. -10- 168- AGENCY: Evert Conner Rights & Resources Center for Independent Living 9. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: All of the problems we encounter in providing services stems from a lack of funding. The greatest barrier to adequate outreach and education to unserved and underserved rural areas is lack of funding to the Center and to the consumer. Funding is a harder in many ways not only because it is costly to drive out into the rural areas, but also because most rural areas lack public transportation prohibiting consumers from getting to where services are being provided. Better funding would allow us to provide services to individuals who do not currently fit existing funding streams. People who do not have a developmental disability rarely have enough support and services from other service providers in the community, and often times do not have services at all. 10. List complaints about your services of which you are aware: I am not aware of any complaints of our services. We do hear from time to time when new people come to us that they did not know about us. 11. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: We do not turn people away because of the nature of our services. If we are unable to serve in a particular capacity, we offer information to the consumer about other providers in the community. For us that is providing a service because it fits our information and referral service. How many people are currently on your waiting list? __None 12. In what way(s) are your agency's services publicized? We often have articles in the print media, through radio and public access television. Brochures are sent out and are at the public library, a quarterly newsletter is mailed to approximately 200 individuals and organizations. We sponsor an ADA celebration, which gets a tot of publicity through participation from other community groups, businesses and consumers. Consumers from all seven counties are invited to participate. 13. United Way involvement by your agency: ("X" if agency participates) a. Agency Directors Meetings X b. Agencies Representative to Funding Hearings X c. Business Blitz d. Day of Caring e. Kick Off f. Victory Reception g. Other -11- -169- AGENCY: Even Conner Rights & Resources Center for Independent Living AGENCY HISTORY (Using this page ONLY, please summarize the history of your agency, emphasizing Johnson County, past and current activities and future plans. Please update annually.) Independent Living. Inc/dba Every Conner Rights and Resources Center for Independent Living was established and incorporated in August of 1979. The Mental Health/Mental Retardation, and Developmental Disabilities Unit of the Department of Human Services of Johnson County provided the funding. The initial purpose of the agency was to establish a peer counseling and advocacy support group for persons with mental health, mental retardation and developmental disabilities diagnoses residing in Johnson County. The project was to provide information, social/recreation opportunities and education concerning facilitating a method to address their needs. Business meetings were initiated to offer discussions for disseminating information concerning legislative issues relating to disabilities. The meetings also served as a forum for discussions regarding housing needs, household management, job opportunities and self-advocacy. The consumers established a speakers bureau. Its purpose was to inform the community of disability rights and issues, address concerns of those to become advocates and promote the deinstitutionalization and mainstreaming of consumers into the community. In 1982, the agency became a member organization of United Way of Johnson County. With additional funding, the agency increased staff and provided educational classes in the areas of communication skills, self-esteem, sexuality, community resources, prevocational skills and vocational skills training. We also taught classes in assertivehess/decision making, consumer economics, safety, hygiene~relaxation and coping with stress. Through a purchase of service contract with the department of Human Services IL, Inc offered additional services including job coaching. In 1987, IL, Inc applied for non profit status In 1992, IL, Inc decided to develop an independent living center because of exhibited need. It seemed that all guidelines were being followed to allow us that affiliation with the exception of federal recognition. We applied for federal funding to establish a Center for Independent Living (CIL) fitting the federal definition and guidelines. We were approved for funding. This funding is administered through the Department of Education Rehabilitation Services Administration, and are on going unless there is a change in the Rehabilitation Act to exclude this process in providing independent living services to people with disabilities. In 1995, we changed our name from Independent Living, Inc to the current name because of Evert Conner's strong conviction to advocate for his right to live in the community instead of in an institution. In 1999, the board of directors made a decision to change our fiscal year to coincide with the federal fiscal year. October 1, 1999 will begin our new fiscal year. The Center is in the process of establishing a deaf services program. In October 1999, we will hire an interpreter to develop an interpreter referral service, and we are seeking funding to hire an individual who is deaf to provide outreach and education to others who are deaf. Our board and staff continue to consist of at least 51 percent of people with disabilities. We will continue to develop our board to be representative of people with disabilities served by the center. -12- -170- AGENCY: Evert Conner Rights & Resources Center for Independent Living FY99 GOALS (July 98-September 99) Goal 1: Develop a mechanism that will determine success of the Center, and identify the future direction and actions of the Center in the seven county area. Objective: By September 30, 1999 Conduct outreach, perform consumer surveys and open forums in seven counties to assess past Center performance and to assist with a long range planning. Objective: By October 30, 1998, continue to nurture existing groups and develop opportunities to establish additional groups in unserved counties. A survey was created and implemented to consumers, service providers, and businesses in the service areas. The outreach plan was changed so that all staff members are performing outreach, education, and capacity building in the county they are assigned to serve. We have established a better relationship with CPCs, consumers and other service providers in the rural areas. We have set dates for a two-day retreat to develop a long-range plan to include the information gathered in the surveys. Goal 2: To ensure that existing and new consumers receive education, assistance and supports to live independently. Objective: Continue to provide the four core services, three peer counseling classes and other services identified by the consumers. We continue to provide independent living skills training, peer counseling, peer counseling training, information and referral, advocacy, and self-advocacy training. We provided peer counseling & personal assistance management training to approximately 55 individuals. Goal 3: Continue to act as a catalyst for the civil rights movement of persons with disabilities, and as an exemplary model for the community. Objective: By March 15, 1999, provide 3 workshops so that the community recognizes persons with disabilities as equals. Objective: By August 30, 1998 Encourage unity among consumers and organizations working with people with disabilities to ensure effective systems change Workshops, training sessions, legislative forums were held in Johnson, Washington, Jones and Cedar Counties, Capacity building is on going. The advocacy group in Washington County has grown to 20 regular participants. They meet on a monthly basis to develop accessibility plans. This group includes consumers, family members of consumers, business owners, and local government. In addition we sponsored a daylong ADA celebration in July which included participation from consumers, family members of consumers, service proriders, businesses and other organizations and agencies. Goal 4: To ensure that multi-cultural participation in all areas of Center activity is on going. Objective: By September 30, 1999 arrange for board and staff members to attend training in the areas concerning diversity, civil rights, management and technical assistance, All trainings were provided except board and staff training/long range planning which is scheduled for October 15 and 16 Goal 5: To ensure adequate funding is available to expand and implement IL services to all disability populations of all ages and cultures in seven counties. We continue to write grants, and generate ideas for continuous fundraising. -1R- -171- AGENCY: Eved Conner Rights & Resources Center for Independent Living AGENCY PROGRAM GOALS AND OBJECTIVES (Several pages are provided, please add any additional pages you may need with your agency name as a header.) Goal 1 ) Continue to maintain a well trained, diverse, cross disability board of directors to ensure quality in services and to promote the IL philosophy to ensure consumer choice and control. Objective 1: By December 30, 2000, we will recruit six (6) people consisting of at least one from each of the disability populations: BlindNisual, deaf/hard of hearing, head injury, mental illness and cognitive (Board members and Executive Director (ED) responsible) Activities: 1) We will contact Iowa Department for the Blind, Deaf Services of Iowa, Brain Injury Support Groups, Alliance for the Mentally III, and current consumers to locate interested participants. 2) We will contact Latino, Native American and Afro-American Culture Centers, the international House and local churches to locate individuals to ensure diversity. 3) We will contact groups in rural areas to locate individuals who are under served by Centers. Objective 2: By February 28, 2000, provide all beard and staff members with training in diversity, rural outreach and resource development. Activities: 1 ) Locate consultant to provide training. 2) Locate site and make arrangements for training. 3) Send notices to board members and make calls when necessary to encourage attendance. 4) Develop a tool to measure annual performance. Goal 2: Continue to provide quality IL services to existing consumers and reach out to others who would benefit from services and to those unserved and underserved by the Center. Objective 1: By September 30, 2001, Skills training will continue to be provided to consumers upon request and information concerning other services will be provided to ensure that consumers are informed of service options in the community. Activities: 1 ) Outreach will be provided to rural counties in the service area. 2) IL Philosophy training will be provided. 3) Consumers will be informed of their rights to control their services and plans. Objective2: By August, 2001, we will provide at least 7 Peer Counseling and PA management trainings, 200 I&R services, two workshops on IL Philosophy, self-advocacy, accessibility and inclusion. Objective 3: By September 30, 2001, we will visit at least 3 nursing homes to provide advocacy service, and will continue to provide advocacy services to consumers upon request and technical assistance to businesses and organizations. Goal 3: To ensure that the CIL services are provided to unserved and underserved populations. -IR- -172- AGENCY: Evert Conner Rights & Resources Center for Independent Living AGENCY PROGRAM GOALS AND OBJECTIVES (Several pages are provided, please add any additional pages you may need with your agency name as a header.) Objective 1: By November, 2000, Create a relationship with the public school system through the Central Point of Contact (CPC) in Washington County to provide IL philosophy training to at least 5 elementary schools. (Staff member serving Washington Co. responsible) Activities: 1. Reestablish the speaker's bureau consisting of individuals who have different types of disabilities to provide presentations to the school system. 2. Work with local CPC to develop a list of schools to visit, 3. Arrange to pay transportation and other out of pocket expenses incurred by the speakers group. Objective 2: By January 2000, continue to develop and strengthen blind and deaf services to include at least 7 individuals from each group to continue to participate on advisory committees. (ED, Interpreter Referral Services and Deaf Services Coordinators responsible). Activities: 1. Hire an interpreter to develop an interpreter referral services program. 2. Market the program to businesses and organizations. 3. Provide outreach and education. 4. Create an advisory group comprised of a majodty of people who are deaf & hard of hearing. 5. Market the program. Goal 4: continue to increase resource development to enhance Center activities including increased blind and deaf services. Objective 1: By September 30, 2001, the Center will strive to increase funding by 50 percent and provide necessary training to board and staff. (Executive Director (El:)) Board members and staff members responsible). Activities: 1. The ED will write grants to VR/IDB, United Way of Johnson Co, United Way of East Central Iowa, Presbyterian Committee, and will continue to locate other funding sources. 2. Write letters to current donors and contributors. 3. Sponsor the ADA celebration. 4. Generate other annual funding activities. Objective 2: By November 30, 2000, we will provide, at least 2 board trainings, 2 staff trainings and volunteer training as needed. (ED responsible) Activities: 1. Ed will provide orientation to include training in the IL philosophy, Center goals and objectives, policy & procedures (new board and staff members). 2. A professional consultant will provide additional board training on duties/responsibilities and strategic long range planning. 3. At least one board member and one board member will attend the NCIL conference; staff members will also attend other affordable training sessions as needed. _IF;_ -173- AGENCY: Evert Conner Rights & Resources Center for Independent Living 4, All volunteers will be trained on the IL philosophy and receive appropriate orientation to the Center and it's activities upon starting at the Center. Other training will be provided when needed. jccoghs~agenavai .doc -17- -174- HUMAN SERVICE AGENCY BUDGET FORM Director: Theresa Guither City of Coralville Agency Name: 4Cs Johnson County City of Iowa City Address: 1500 Sycamore Street IC 5224 United Way of Johnson County Phone: 319-338-7684 Completed by: Theresa Guither CHECK YOUR AGENCY'S BUDGET YEAR Approved by Chair Board: 1/1/00 - 12/31/00 10/1/00 - 9/30/01 4/1/00 - 3/31/01 - (date) 7/1/00 - 6/30/01 X COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) 1. Resource and Education: Assist families in finding child care with special emphasis on those with limited resources. Recruit, train, support and provide technical assistance to caregivers. Respond to parents and organizations in meeting the community's child care needs. Provide training opportunities for proriders to meet their licensing requirements for continuing education, and provide enrichment programs that meet the needs of special populations. Assist employers who subsidize referral service for their employees. Compile and disseminate consumer education materials on identifying and selecting quality child care. Counsel parents and providers about child development issues and caregiving. Conduct community forums, ~nd group presentations on the needs of children of all abilities. Serve as an advocate for children regarding cublie policy and welfare legislation. 2. Home Ties Child Care Center: Provide quality, short-term, flee child care to families who are homeless or near-homeless and who are pursuing goals of self-sufficiency. Operation of a licensed child care center, serving twenty-two children from 7 a.m. to 7p.m. Monday through Friday. This includes providing three meals and two snacks daily, providing developmentally appropriate activities, parenting support and counseling. 3. Child Care Food Program: Promotes health, safety and nutrition for home-based, registered providers through home visits by a nutritionist and partial reimbursement for nutritious meals served to child in care. Offer health, safety and nutrition education and information training. Serves as the only program in Johnson County to perform quarterly, in-home monitoring visits to ensure compliance and to support quality nutrition, appropriate child care practices. Local Funding Summary: 4/1/98 - 4/1/99 - 4/1/00 - % of Total 3/31/99 3/31/00 3/31/01 Budget United Way of Johnson County - - Does Not Include Designated Gvg. $15,071 $15,821 $17,403 3 % City of Iowa City hnson County [City of Coralville jccoghs/xlbudg.xls - 1 - -175' AGENCY: 4Cs Community Coordinated Child Care BUDGET SUMMARY LAST YEAR PROJECTED Enter Your Agency's Budget Year -----> 7/1/98-6/30/99 7/199--6/30/00 7/1/00--6/3001 1. TOTAL OPERATING BUDGET (Total a+b) 503,779 556,214 559, 114 a. Carryover Balance (Cash from line 3, previous column) 53,848 53,845 66,148 b. Income (Cash) 449,93 1 502,369 492,966 2 TOTAL EXPENDITURES (Total a+b) 449,934 490,069 493,296 a. Non-directed funding 13,401 14,889 15,673 b. Program Total (List Progs. Below) 436,533 475,180 477,623 1 Resource and Education 108,083 117,430 115,424 2 Home Ties Child Care Center I30,480 142,120 144,056 3 Child and Adult Care Food Program 197,970 215,630 218,143 4 5 6 7 8 4. RESTRICTED FUND BALANCE (Total from page 5 t 392,722 429,189 438.203 5. IN-KIND SUPPORT (Total from Page s) 79,300 83,890 89.40~) 6. NON-CASH ASSETS 87,074 81,514 79, 138 Notes and Comments: (a) Ending operating balance includes restricted cash reserve. BRIEFLY DESCRIBE HOW LOCAL FUNDS WERE SPENT LAST YEAR: Funds were used for Home Ties and to assist families requesting child care information 176- jccoghs/xlbudg.xls - 2 - AGENCY 4Cs Community Coordinated Child Care INCOME DETAIL NON ACTUAL THIS YEAR BUDGETED DIRECTED PROGRAM PROGRAM LAST YEAR PROJECTED NEXT YEAR FUNDING 1 2 1, LocalFunding Sources- [ 168,1641 198,5541 161,403I 3,g73l 55,53ol lo2,o0o a. Jotmson County/DECAT (a)58,767 98,400 93,000 93,000 b. City. of Iowa City c. United Way of Johnson County 15,254 15,816 17,403 8,403 9,000 d. City of Coralville e. University of Iowa 63,774 51,000 51,000 3,873 47, 127 f. Johnson County/MHDD 30,369 33,338 (b) 2. Grants- State, Federal, Foundations 257,248 [ 279,289 ~ 304,963 ~ ~ 72,320 [ 14,500 a. IA Child Care Block Grant 36,929 39,223 41,320 41,320 b. Child Care Food Potgram 203,252 210,566 218,143 c. Child Care Food Program/HT 8,637 9,500 11,500 11,500 d. Child Care Assistance 8,430 3,000 3,000 3,000 e. Empowerment (c) 17,000 31,000 31,000 f. 3. Net Sales Of Services (sources) 17,359 ~ 16,866 ~ 17,000 ~ 8,500 [ 8,500~ a. Comm EdfReferrals/Employ 17,359 16,866 17,000 8,500 8,500 b. c. , Net Sales of Maten s I I I I I b. c. 5. Contributions/Donations I 2,535 I 2,6001 2,600l 1,3001 I 1,300 a. United Way Designated Giving 2,535 2,600 2,600 1,300 1,300 b. Other Contributions 6. Special Events I 4,625l 4,0001 5,000I I I 5,000 a. Iowa Road Race 785 0 0 b. Fun Day 800 1,000 1,000 1,000 c.Direct Giving 3,040 3,000 4,000 4,000 7. interest Income [ [ [ 80ther-ListBelow ] 01 1,060 a. Rent 1,060 2,000 2,000 b. c. TOTAL INCOME (same as p. 2, line lb) 449,93 1 502,369 492,966 15,673 136,350 122,800 Notes and Comments: i a > Funds for Home Ties were received in FY 00 (b t The program TeenPlace will be a regular program of Mayor's Youth and will no longer be a joi: nture i C) Empowerment funds will be used to support an existing program of 4Cs, Best Begirmings jccoghs/xlbudg.xls - 3 - -177- AGENCY 4Cs Community Coordinated Child Care INCOME DETAIl, (cont) PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM 3 4 5 6 7 8 CCFP 1. Local Funding Sources- a. Johnson County/DECAT b. City. of Iowa City c. United Way of Johnson County d. City of Coralville e. University of Iowa f. Johnson County/MHDD 2. Grants- State, Federal, Foundations a. IA Child Care Development Block Grant b. Child Care Food Program 2 18, 143 c. Food Program]HT d. IA Child Care Grant e. Empowerment f. ~ Net S~es Of Se~,ices ~so~ces~ a. Comm Ed/Referrals/Emp b. C. 4. Net Sales of Materials a. c. ,. Co.~b.tio~vonatiuns I I a. United Way Designated Giving b. Other Contributions 6. Special l!,,e.ts a. Iowa City Road Race bFamily Fun Day C. 7. Interest Income 8. Other-List Below [ [ I I a. Rent b. c'. TOTAL INCOME (sameasp. 2, linelb) 218,143 Notes and Comments: 78- jccoghs/xlbudg.x-[s - 3a - PROGRAM EXPENDITURE DETAIL AGENCY 4Cs Community Coordinated Child Care NON- PROGRAM PROGRAM ACTUAL THIS YEAR BUDGETED DIRECTED 1 2 LAST YEAR PROJECTED NEXT YEAR FUNDING .. Salaries 172,714 193,660 215,810 9,495 60,429 104,400 2. Employee Benefits &Taxes 27,695 29,079 30,534 2,417 7,372 14,616 3. StaffDevelopmem 1,126 3,100 3,500 1,000 2,000 4. Professional Consultation 8,200 8,500 (a)12,000 9,600 1,200 5. Publications & Subscriptions 680 700 800 400 200 6. Dues and Memberships 203 500 600 400 100 7. Morgage, Rent and Property Tax 6,306 6,306 6,306 6,306 8. Braiding &Maintenance 2,808 3,000 3,500 3,500 9. EquipmentPurchase/Rental 11,501 (b) 16,000 16,000 12,862 2,000 10. Utilities 2, 730 3,826 3,900 3,900 11. Telephone 6,668 6,853 6,800 3,000 800 12. Office Supplies &Postage 6,335 7,008 7,416 416 2,625 1,750 13. Pnnting and Publicity 5,360 5,450 5,500 300 2,080 1,040 14. Local Transportation 1,247 2,930 3,000 150 950 950 1.5.. Insurance 9,93 1 7,83 1 7,500 265 1,000 5,500 ~. Audit 2,200 2,200 2,600 2,600 17. Interest 18. Other (Specify): 19. ProviderReimbursement 157,847 156,708 158,000 20. Home Ties Meals 6,486 9,526 9,500 9,500 21. Mayorts YoutlvTeenplace 19,897 26,892 0 (c) 22 23 24 25 TOTAL EXPENSES ( p. 2, line 2) 449,934 490,069 493,266 15,643 115,424 144,056 Notes and Comments: (a) An increase in workshops is anticipated due to increased recruitment efforts planned tb) Equipment purchases will be to support start-up costs for proriders as funded through Empowerment { ~eenplace will be a regular program of Mayor's Youth and will no longer be a joint venture jccoghsdxlbudg.xls - 4 - -179- PROGRAM EXPENDITURE DETAIL AGENCY 4Cs Community Coordinated Child Care (continued) PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM 3 4 5 6 7 8 1. Salaries 41,486 2. Employee Benefits &Taxes 6,129 3. Staff Development 500 4. Professional Consultation 1,200 5. Publications & Subscriptions 200 6. Dues and Memberships 100 7. Mortgage, Rent and Property Tax 8. Building & Maintenance 9. Equipment Purchase/Rental 1,138 10. Utilities 11. Telephone 3,000 12. Offme Supplies &Postage 2,625 13. Pnnting and Publicity 2,080 14. Local Transportation 950 15, Insurance 735 16. Audit 17. Interest 18. Other (Specify): 19. Provider Reimbursements 158,000 20 21 22 23 24 25 TOTAL EXPENSES (p. 2, line2) 218,143 Notes and Comments: . ~ go- jccoghs/xlbudg.xls - 4a - AGENCY 4Cs Commumty Coordinated Child Care ACTUAL THIS YEAR BUDGETED y 'TRICTED FUNDS: LAST YEAR PROJECTED NEXT YEAR Restricted by: Restricted for: DECAT/Johnson County. Home Ties 58,767 98,400 93,000 University of Iowa Program Objectives 63,774 51,000 51,000 Child Care Block Grant Resource and Referral 36,929 39,223 41,320 Child Care Food Program Program Objectives 203,252 210,566 222,943 Board of Directors Reserve 30,000 30,000 30,000 TOTAL RESTRICTED FUND (also shown page 2, line 4) 392,722 [ 429,189 438,263 ~] MATCHING GRANTS Grantor/Matched by Universitv of Iowa Work-Study/4Cs 12,444/4,355 15,555/5,444 32,043/11,2 15 TOTAL MATCHING GRANTS (also shown pg. 3, line 2) 12,444/4,355 15,555/5,444 ~32,043/11,215 1N-KIND SUPPORT DETAIL S e rvic es/Volunteers 32, 800 33,640 35,322 Material Goods 10,000 12,000 14,000 Space, Utilities, etc. 1ST MENNONITE CHURCH/TOY LIBPAR 35,000 36,750 38,587 Other: (Please specify) TRAINING 1,500 1,500 1,500 ~TOTAL IN-KIND SUPPORT (also shown On page 2, line 5 . 79,300~ 83,890~ 89,409 Notes and Comments: jecoghs/xibudg.xls - 5 - -1 ~B'l- SALARIED POSITIONS AGENCY 4Cs Community Coordinated Child Care "X"all that apply FFE* Salary Position/Title ~. ~ ~: ~ Last This Next Actual This Budgeted Year Year Year Last Year Year Next Year Change Executive Director x x 1.00 1.00 1.00 33,863 36,874 37,980 3% Receptionist x x 0.75 0.75 0.75 6,699 10, 140 10,444 3% Program Coord. Resource x x 1.00 1.00 1.00 18,877 19,392 19,973 3% Program Coord. Food Program x x 1.00 1.00 1.00 21,001 21,841 22,496 3% Program Coord. Home Ties x x 1.00 1.00 1.00 23,573 25,814 26,588 3% Program Coord. Education x x 1.00 0.50 0.50 17,350 12,000 12,360 3% Family Support Specialist x x 0.00 0.50 0.50 0 12,000 12,360 3% Lead Teachers x x 2.00 2.00 2.00 31, 188 32, 124 33,409 3% Assistant Teachers x x 0.75 1.00 2.00 12,444 15,555 32,043 3% Toy Librarian 0.50 0.50 0.50 7,619 7,920 8,157 3% TOTAL FTE's and SALARIES [ 9 9 · 25 10.25 172,614 193,660 215,810 3% · Full-time equivalent: 1.0=full-time; 0.5=half-time; etc. jccoghs/xlbudg.xls ~ 6 - -182- AGENCY: 4Cs COMMUNITY COORDINATED CHILD CARE ACCOUNTABILITY QUESTIONNAIRE A. Agency's Mission Statement or Pdmary Purpose: 4Cs pdmary purpose is to promote the well-being of children and their families by assisting parents, child care providers, employers, and others with their child related needs. This encompasses addressing challenges to the community's child care system; documenting needs and trends in the child care delivery system and serving as a resource for planning and development of new programs. B. Board of Directors: 1. Please attach a list of your agency's Board of Directors (page 7A) 2. Frequency of meetings: at least once a month 3. Briefly describe board orientation and ongoing tTaining opportunities: Board members receive a job description, a board book of background information and an orientation from the agency director. A mentor is assigned to each new member. All Board members attend workshops, participate in a retreat and attend 4Cs conferences. C. Finances: 1. Are there fees for any of your services? Yes X No ~ a. If YES, describe circumstances. Referral lists and Toy Library memberships range from $0 to $30 based on a sliding scale depending upon family size and income. Participants in training class pay of fee ranging from $0 to $17 depending upon the class. b. Are they flat fees qo or sliding fees yes raneina from $0 to $30? 2. Does your agency have: an internal audit x external audit X financial review X Frequency annually 3. Has your agency filed the Annual Report with the Secretary of State? Yes X No 4. Has your agency filed Form 990 with the IRS? Yes x No 5. Please discuss your agency's fundraising efforts, if applicable. Grant applications are made to government and pdvate endowment sources. Wdtten requests are made to service clubs and churches. Annually, a direct mail campaign is conducted. Each summer we hold a family event at 4Cs and in the spring we have an event at Home Ties. D. Management: 1. Does each professional staff have a wdtten job description? Yes __ x__ No 2. Is the agency Director's performance evaluated at least yearly? Yes __x__ No By Whom? Board of Directors and staff -7- -183- AGENCY: 4Cs COMMUN/TY COORDINATED CHILD CARE BOARD OF DIRECTORS President: Alice Atkinson, Professor Curriculum Instruction, College of Education N238 Linquist Center University of Iowa Vice-President: Julia Mears, Attorney Mears Law Paul Helen Building Iowa City, Iowa 52242 Treasurer: James Pusack, Professor German Department, College of Liberal Arts 528 Phillips Hall University of Iowa 52242 Secretary: Judith Crossett, M.D. Department of Psychiatry 2713 J'PP University of Iowa Hospitals and Clinics Ruth Allender, Center Program Director 1704 Ridgeway Drive Iowa City, Iowa 52245 Carol Spangler, Center Owner Treebrook Preschool 2713 Shamrock Iowa City, IA 52245 7a -184- AGENCY: 4Cs COMMUNITY COORDINATED CHILD CARE E. Program/Services: Resource & Referral: phone call, personal contact, child care directory and/or home provider information. A unit of service is calculated in 15 minute increments or per piece of distributed materials. This is a direct service. Each unit of service is valued at $3.70 Education & Training: phone call, personal contact, education class attendance. Unit of service is 15 minutes for contact and/or length of class for education class attendance (a two hour class would be one unit of service). This is a direct service. Each unit of service is valued at $15 per class, and $4.00 per contact. Toy Library: phone call, personal contact, circulation, workshop attendance and each membership. Unit of service is 15 minutes, per piece circulated, or per membership. This is a direct service. Each unit of service is valued at $6.50. Child Care Food Program: phone call, personal contact, number of children and adults in the program, menu review, home visit, education class attendance. Unit of service is 15 minute contact or per individual in program. This is both a direct and an indirect service. Each unit of service is valued at $10.14. Home Ties Child Care Center: phone call, personal contact, children's attendance, meals served, parent counseling, attendance at family night. A unit of service is per five hours of care per child $18.90 per unit; or per hour for individual contact with parents at $11.05 per unit. This is a direct service. Please supply information about clients served by your agency during last two complete budget years. Refer to form instructions for definition of duplicated and unduplicated. Enter Years FY98 FY99 1. How many Johnson County residents (including la. Duplicated 14,989 14,838 Iowa City and Coralville) did your agency serve? Count lb. Unduplicated 9,520 9,351 Count 2. How many Iowa City residents did your agency 2a. Duplicated '7,978 8,196 serve? Count 2b. Unduplicated 6,892 7,580 Count 3. How many Coralville residents did your agency 3a. Duplicated 3,001 4,126 serve? Count 3b. Unduplicated 2,184 2,001 Count 4. How many units of service did your agency provide? 4a. Total 22,970 19,364 4b. To Johnson 20,840 18,695 County Residents 5. Other Areas Served: Do you provide services to areas outside of Johnson County? Area(s) served: Washington County, occasionally Cedar, Linn and Iowa County Services provided: Resource and Education -8- ,-185- AGENCY: 4Cs COMMUNITY COORDINATED CHILD CARE Funding Sources: Child Care Block Grant, Fees for Service 6. Client Profile (for last complete year, if available): Age Gender Ethnicity 0 - 5 4, 182 Female 6,997 African Amedcan 654 6 - 17 650 Male 4,884 Native Amedcan 2 18 - 20 1,141 Asian 210 21 - 30 2,840 Hispanic 119 31 + 2, 195 Caucasian/Non-Hispanic 8,629 unknown 873 Multi-racial/unknown 2,267 7. Evaluation and Review: A. Please discuss how your agency measures the success of its programs. We analyze the number of caregivers recruited, referral requests, attendees at training sessions. We also conduct a pre and post survey for Home Ties families, send an evaluation with each parent request and solicit feedback from consumers and other agencies. B. Does your agency have performance objectives? [Give several examples] Parents receive a minimum of three names of providers who have openings. Referral requests are sent within 48 hours of request. Home provider reimbursement checks must be processed within 5 days of release of funds from the State of Iowa. A minimum of three home visits not more than six months apart for food program participants. Daily census at Home Ties. Parent's progress toward goals at Home Ties C. What plans does your agency have to increase efficiency and effectiveness? We frequently evaluate our programming and whether or not it is meeting the community need. We seek out ideas and suggestions from parents, caregivers, funders, employers and others in the community who are interested in the child care delivery system. -9- -186- AGENCY: 4Cs COMMUNITY COORDINATED CHILD CARE 8. In what ways will the needs of your service population change in the next five years: 1 ) Iowa is facing a workforce shortage. Child care is significantly affected by this because of low wages, long hours and lack of social status. Prospective child caregivers are attracted to higher wages and better working conditions in other areas. Furthermore, as caregivers leave the profession, there is a gap is services for workers who need child care. 2) Home and center-based caregivers will require more training and support to meet the demands of parents and others who seek to have quality eady childhood environments. 9. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: A major problem faced by child care in general is the lack of social status and impression that child care is not a "cdticar' need. This translates to a need for increased support to providers through instruction on how to advocate for the profession; special programs that increase professionalism; recognition of the work and profession; and general technical assistance. Unfortunately, 4Cs may also have an "image" problem because of the social status of child care. Some view our services as non-critical and serving the wealthy two parent families. However, less than 2% of our parents pay for services and providers pay only a portion of the cost of training classes. Community support and recognition of the importance of quality child care will continue to have a positive impact on our programs and the caliber of child care in Johnson County. 10. List complaints about your services of which you are aware: We occasionally get complaints about provider openings. Lack of openings at Home Ties has also been a problem for some families. 11. Do you have a waiting list or have you had to tum people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: , We have a waiting list for education classes, specific toys at the toy library, and child care slots at Home Ties. How many people are currently on your waiting list? 25 12. In what way(s) are your agency's services publicized? Internet Web Page; UI taped information system, Public Access channel; agency brochures, newsletters, child care directory; employer referral, yellow page ads; classified ads in newspaper, press releases for special events; workshops and meetings; ~yers; Chamber of Commerce; JCACOG listing; United Way brochure; newspaper feature stories; television and radio interviews; speaking engagements; word of mouth. -10- -187- AGENCY: 4Cs COMMUNITY COORDINATED CHILD CARE 13. United Way involvement by your agency: ("X" if agency participates) a. Agency Directors Meetings X b. Agencies Representative to Funding Hearings c, Business Blitz X d. Day of Cadng X e. Kick Off X f. Victory Reception X g. Other -11- AGENCY: 4Cs COMMUNITY COORDINATED CHILD CARE AGENCY HISTORY Our foundation for service delivery has not changed in 27 years. We respond to the community in relation to child care. This means we are an agency that adapts and adjusts to the needs of our consumers and constituents. Demands have required us to address a complex and multi-faceted child care delivery system. Parents and caregivers require more support and have multiple needs. Following is a bdef outline of how 4Cs addresses the need in Johnson County: Resource and Education is operated as a member of the Iowa Child Care and Eady Education Network. Allocations from the Child Care and Development Block Grant and the University of Iowa fund the many components of this program. A statewide network provides computedzed, comprehensive, current information on the number and location of available child care slots in Johnson County. Last year, the referral component of the program served 997 different families. Included in that figure are over 700 requests made for infant care. We distributed 28,000 child care center directories, and consumer education matenals to 3,223 individuals. Technical assistance is available to providers and parents through telephone counseling, individual appointments and group meetings. Our agency has been instrumental in development and implementation of programs under the state initiative of the Empowerment Grant. We supplies 1,322 hours of technical assistance to this group alone. Equipment use and other forms of support are available from the infant education enhancement program, Best Beginnings. By having a certified RIE instructor on staff, 4Cs is able to meet the community's demand for excellence in infant care. The 4Cs training program offers individual consultations, group presentations, and resources on child development, health and safety, parenting skills, and business practices. Each month, certification classes are held for First Aid, CPR, Mandatory Reporting of Child Abuse, Universal Precautions; and monthly classes are held for new home-based providers. Additionally, regular training classes are held for the Child Care Food Program and Best Beginnings. Each spring our conference Our Children, Every Child reaches 300 participants with information from basic care to enhancement programs that endch the lives of children, parents, and providers. Each fall we hold a mini-conference to address the needs of provider training for back to school. Currently, 150 families and centers are members of our Toy Library representing more than 600 children who benefit from the toys. Multicultural, anti-bias, educational toys and activities are the focal point of the self-circulation system. Home Ties is a child care center for homeless or near-homeless families of Johnson County. This program is a vital connection for families striving to reach self-sufficiency. During the first year, our center capacity was for 11 children. We found that we were full at all times, and needed to maintain a waiting list. Unfortunately, a waiting list is not an option for a homeless family; therefore, in fiscal year 1999, we raised our license to accommodate 22 children. Some of the families who are transitioning out of Home Ties will be able to use Title XX funding to remain in care until a permanent arrangement is found. This continuity offers the least amount of disruption to children. Through a gracious gift of the Mennonite Church, Home Ties operates at 405 Myrtle Avenue, Monday through Friday with expanded hours from 7:00 a.m. to 7:00 p.m. Upon admission, families are given information about health care options and other supports in the community. Additionally, families are asked to identify barriers so that an individualized plan can be developed with the assistance of a newly hired family support specialist. The Child Care Food Proaram is a federally-funded program which disburses cash payments to registered home-based providers enrolled in the program. A program emphasis is on educating children and caregivers on the importance of good nutrition. In exchange for submitting menus, each month providers receive partial reimbursement for the food they serve. Some providers left the program last year due to the federally mandated cuts in reimbursement rates. Benefits from the Food Program reach an estimated 700 children who are served daily nutritious meals. -12- -189- AGENCY: 4Cs COMMUNITY COORDINATED CHILD CARE FY99 GOALS Please state FY99 goals and report status of progress/completion. PROGRAM 1 - RESOURCE AND EDUCATION GOAL: To provide information about local child care to residents of Johnson County. Objective A: Provide telephone or walk-in resources and referral services, 40 hours per week to an estimated 3000 individuals including parents seeking child care and providers seeking clients with an emphasis on low income families. Results: · Responded to 997 referral requests · Disseminated over 28,000 brochures, newsletters, directories and consumer education items · Provided 372 hours of technical assistance to caregivers · Trained 72 new caregivers Objective B: Offer child care educational opportunities to an estimate 3000 people through group presentations and individual phone or walk-in consultations. Results: · Responded to 2,226 walk-in customers · Responded to 1,101 telephone counseling requests · Conducted 131 classes reaching 1,857 participants · Performed 21 speaking engagements to 50 different organizations · Performed 1,323 hours of outreach and technical assistance to other agencies · Submitted 21 new releases to 5 different publications for a circulation of 278,200 Objective C: Operate a Toy Library for an estimated 300 low and moderate income families. Results: · Circulated 28,080 toys · Maintained a membership of 151 Objective D: AdvOcate for children and child related issues on local, regional, and national level. PROGRAM 2 -HOME TIES CHILD CARE CENTER GOAL- To operate with no waiting list, a licensed child care center providing quality, short-term child care to Johnson County families experiencing crisis related to being homeless, near- homeless, substance abuse treatment, DHS emergency services and families receiving other forms of public assistance. Objective A: To maintain a child care center license for 22 children with an average daily attendance of 16 children. -13- -190- AGENCY: 4Cs COMMUNITY COORDINATED CHILD CARE · Served 155 children for 254 child care days · Maintained an average daily attendance of 15 Objective B: Assist parents in goals toward self-sufficiency. · 91% of parents achieved their goal in gaining employment · 100% of those working maintained their employment · 95% of those attending school maintained their enrollment · 73% of those seeking housing were able to locate affordable housing · 100% of those attending DHS, medical, substance abuse or counseling appointments met their obligations. Objective C: Provide transportation for 150 homeless or near-homeless families to attend Home Ties. · Transportation was provided for 72 individuals totaling 528 miles of travel PROGRAM 3 - CHILD CARE FOOD PROGRAM GOAL: To provide reimbursement to home-based child care providers as incentive for serving meals that meet the USDA guidelines; and to provide nutrition education to children, caregivers, and parents to foster a lifetime habit of good nutrition. , Objective A: Provide nutrition education to 70 home-based child care providers in Johnson County. · Published and disseminated 1462 newsletters · Visited home-based providers 164 times · Observed 70 meals Objective B: Provide reimbursements to 70 home-based child care providers in Johnson County. · Reviewed 2640 menus for nutritional compliance · Distributed 780 reimbursement checks -14- -191- AGENCY: 4Cs COMMUNITY COORDINATED CHILD CARE AGENCY PROGRAM GOALS AND OBJECTIVES (Several pages are provided, please add any additional pages you may need with your agency name as a header.) PROGRAM 1 - RESOURCE AND EDUCATION GOAL: To provide information about local child care to residents of Johnson County. Objective A: Provide telephone or walk-in resources and referral services, 40 hours per week to an estimated 3000 individuals including parents seeking child care and providers seeking clients with an emphasis on low income families. Tasks: 1. Provide full time office coverage with at least one staff person available to conduct parent intakes and answer questions conceming child care referral and resource information. 2. Compile information on Johnson County licensed child care centers, preschools. and related programs for dissemination. 3. Compile information on child care home for dissemination. 4. Maintain information on all forms of child care options. 5. Advertise services via local newspapers, ~yers, posters, the Intemet and other electronic media. 6. Maintain information on community resources and refer people as needed. Objective B: Offer child care educational opportunities to an estimate 3000 people through group presentations and individual phone or walk-in consultations. Tasks: 1. Distribute consumer education materials with all referrals. 2. Publish a directory of child care centers in Johnson County. 3. Conduct 50 training sessions on developmentally appropriate practices, child guidance and other child related topics. 4. Conduct 12 speaking engagements for community service groups. 5. Provide enhancement training to infant caregivers. Objective C: Operate a Toy Library for an estimated 200 low and moderate income families. Tasks: 1. Publicize services to UI Family Housing, Neighborhood Centers and other locations that would serve low income families. 2. Provide a selection of 2000 developmentally appropriate toys 3. Remain open a minimum of 25 hours each week. Objective D: Advocate for children and child related issues on local, regional, and national level. Tasks: 1. Attend committee and board meetings of organizations conducting children's programming, including, but not limited to: Johnson County Council on Child Abuse, Iowa City School District, Empowerment Board, Cluster Board and others. 2. Attend regional and statewide conferences on child related issues. 3. Respond to interview requests and write articles and letters for the media. 4. Co-sponsor events that advocate for children, such as The Week of the Young Child. Resources: 2 full-time staff members 5 part-time staff members office space and utilities desks, chairs, table computer, phone, copier, fax, printer book shelves, books, and other resource materials -15- AGENCY: 4Cs COMMUNITY COORDINATED CHILD CARE office supplies insurance infant equipment funds Cost: FY00 $117,430 FY01 $115,424 PROGRAM 2 -HOME TIES CHILD CARE CENTER GOAL- To operate with no waiting list, a licensed child care center providing quality, short-term child care to Johnson County families experiencing cdsis related to being homeless, near- homeless, substance abuse treatment, DHS emergency services and families receiving other forms of public assistance. Objective A: To maintain a child care center license for 22 children with an average daily attendance of 16 children. Tasks: 1. Comply wiffi DHS requirements to operate a child care center in the State of Iowa. 2. Maintain a staff of three full-time, and up to 6 part-time employees. 3. Serve two meals and two snacks each day. 4. Provide developmentally appropriate activities for children between the age of 6 weeks to 12 years old. 5. Perform outreach to sites that parents may visit to inform them about Home Ties services. 6. To accommodate all requests for child care services within 5 days thus eliminating a waiting list. Objective B: Assist parents in goals toward self-sufficiency. Tasks: 1. Establish an individualized plan for 300 families based on identified barriers. 2. Meet with parents weekly to check on progress toward meeting their goals. 3. Establish informal networks among parents to foster natural support systems 4. Make referrals to appropriate agencies. 5. Counsel parents in taking steps to meet specifics goals. 6. Advocate for parents in situations related to child care, and development. Objective C: Provide transportation for 150 homeless or near-homeless families to attend Home Ties. Tasks: 1. Secure a van to transport families to and from Home Ties. 2. Secure insurance to meet State of Iowa guidelines 3. Establish route of homeless shelters and other designated sites to pick-up families. Resources: 4 full-time staff members 8 part-time staff members cribs, cots, blankets, and sheets highchairs, tables, chairs strollers, toys, car seats 15 passenger van insurance program space, utilities -16- -193- AGENCY: 4Cs COMMUNITY COORDINATED CHILD CARE office supplies, copier, fax, phone eating implements, bottles, pans refrigerator, stove, sinks cleaning supplies, arts & crafts supplies, diapers food for breakfasts, snacks Cost: FY00 $142,120 FY01 $144,056 PROGRAM 3 - CHILD CARE FOOD PROGRAM GOAL: To provide reimbursement to home-based child care proriders as incentive for serving meals that meet the USDA guidelines; and to provide nutrition education to children, caregivers, and parents to foster a lifetime habit of good nutrition. Objective A: Provide nutrition education to 65 home-based child care providers in Johnson County. Tasks: 1. Conduct a minimum of 3 home visits per year to each prorider enrolled in the program. 2. Conduct 6 workshops on health, safety, or nutrition each year. 3. Provide nutrition information and program requirements in a monthly newsletter. 4. Provide a menu analysis each month with a review of positive and corrective items. 5. Publicize program to enroll new proriders upon request. Objective B: Provide reimbursements to 65 home-based child care proriders in Johnson County. Tasks: 1. Receive and process weekly menus, meal records and requests for reimbursements. 2. Wdte and mail checks within 5 days of receiving check from the State. 3. Communicate regularly with the Iowa Department of Education, Child Nutrition Division. Resources: I full-time staff member 3 part-time staff members desks, chairs, fax, copier, phones office supplies transportation to home visits book shelves, books, and other resources computer, printer funds to reimburse providers Cost: FY00 $215,630 FY01 $218,143 iccogns~agenavaLdoc -17- HUM:LN SERVICE AGENCY BUDGET FORM Director: Deloris Tvedte City of Coraiville Agency Name: Free Lunch Progrant Johnson County City of Iowa City Address: 120 N. Dubuque United Way of Johnson County Phone: 337-6283 CHECK YOUR AGENCY'S BUDGE1 YEAR Approved 1 / 1/00 - 12/31/00 __X 10/1/00 - 9/3 0/01 ,,_'5"~, ,-~fl, ~ 4/1/00 - 3/31/01 - re) 7/1/00 - 6/30/01 COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i:e., Program 1, 2, 3, etc.) !. Free Lunch Program Serve noon meals six days a week Local Funding Summary': 4/l/98 - 4/1/99 - 4/1/00 - % of Total 3/31/99 3/31/00 3/31/01 Budget United Way of Johnson County, - - Does Not Include Designated Gvg. $3.000 $4,000 $4.500 27% FY99 FYO0 FYO 1 ~ ]City of Iowa City 0 0 0 IJ,-hnson County 0 0 0 r I !C~ty of Coralville 0 0 0 icc~s xlbudg, xls - 1 - -195- AGENCY: Free Lunch Program BUDGET SUMMARY ACTUAL THIS YEAR BUDGETED ~[_~ LAST YEAR PROJECTED NEXT YEAR Enter Your Agency's Budget Year --> 1 /1/98-12/31-98 1/1/99-12/31-99 1 / 1/00-12/31-00 1. TOTAL OPERATING BUDGET 19,571 23,439 22,639 (Total a+b) a. Carryover Balance (Cash 4,326 5,240 5,989 from line 3, previous column) b_ Income (Cash) 15,245 18, 199 16,650 2. TOTAL EXPENDITURES (Total a+b) 14,331 17,450 19,300 a. Non-directed funding b. Progam Total (List Progs. Below) 14,331 17,450 19,300 1 .Free Lunch Program 14,331 17,450 19,300 3 4 5 -- 6 7 8 4 RESTRICTED FUND BALANCE (Total from page 5 ) 5. IN-KIND SUPPORT (Total from Page 5) 74,400 74,400 74,400 6 NON-CASH ASSETS Notes and Comments: BRIEFLY DESCRIBE HOV,' LOCAL FUNDS WERE SPENT LAST YEAR: Purchase t~od and supplies to sen'e 29,833 meals 96- jccoghs/xlbudg.xls - 2 - AGENCY Free Lunch Program 1NCO/VlE DETAIL NON- ACTUAL THIS YEAR BUDGETED DIRECTED PROGRAM PROGRAM LAST YEAR PROJECTED NEXT YEAR FUNDING I 2 'V'.LocalFunding Sources- [ 2,250] 4,125I 4,625[ O[ 4,625I 0 a. Johnson Count>.' 0 b. Ci.ry of Iowa Cit:,.- 0 c. United Wax' of Johnson Count3.' 2,250 4, 125 4,625 4,625 d. Cin,.' of Coralville 0 C. 2. Grants-State. Federal. Foundations I 278 I 7501 0 } 0 [ 0 I 0 a. Feinstein Foundation 278 b FEMA 750 0 0 C. d. e. f. .q. b. C. 4. Net Sales of Materials ] O[ O] O[ O] O[ 0 ~1. b. -..-- 5. Contnbutions,'Donations I 2,915 ] 4.5131 3.425] 01 3.425I 0 f a. United Way Designated Giving 2.305 4,413 3.275 3.275 ! - , I b. Other Conmbutions 610 100 150 150 i6. SpecialEvents [ 1,168I 511 [ 01 01 0I 0 a. Hospice Road Race 1,168 511 b. C. ,'s, Other- List Below I 8,634 [ 8,300[ 8,6001 o[ 8,600[ 0 a. Groups comnbution 8,634 8,300 8.600 8.600 b C. FOTAL INCOME (same asp 2. line lb) 15,245 18,199 16.650 0 16.650 0 ~otes and Comments: jccoghs ~bUdg_xls - 3 - -197- PROGRAM EXPENDITURE DETAIL AGENCY Free Lunch Program NON- PROGRAM PROGRAI'vl ACTUAL THIS YEAR BUDGETED DIRECTED I 2 LAST YE.~R PROJECTED NEXT YEAR FUNDING I. Salaries 1,800 1,800 2,000 2,000 2. Empl~-ee Benefits & Taxes 3. Staff Development 4. Professional Consultation 5. Publications & Subscriptions 6 Dues and Memberships 7. Morgage. Rent and Propert).- Tax 6,000 7,000 8,000 8,000 S Building & Maintenance '~. Equiptmem Purchase/Rental 579 2,050 1,000 1,000 10. Utilities 11. Telephone 588 420 700 700 12. Office Supplies & Postage 163 100 180 180 13. Printing and Publicity 209 150 320 320 14. Local Transportation 197 130 300 300 15. Insurance -- 16. Audil 17. Interest 1S. Other (Specify): Kitchen Supplies 1.090 1,800 1,800 1.800 19. Food 1.620 1,000 2,000 2,000 21>./vlilk 2.085 3,000 3,000 3.000 21 23 24 25 TOTAL EXPENSES ( p. 2. line2) 14.33 1 17,450 19,300 0 19.300 0 Notes and Comments: iccogl~.,i xlhudgxls - 4 - 98- AGENCY Free Ltmch Program ACTUAL THIS YEAR BUDGETED {ES3 .,tCTED FUNDS: LAST YEAR PROJECTED NEXT YEAR Restricted by: Restricted for: FOTAL RESTRICTED FUND (also shown page 2, line 4) 0 [ 0 ~ 0 I ,IATCHING GRANTS ; rantor/Matched by ;einstein Foundation 278 "OTAL MATCHING GRANTS (also shown pg. 3, line 2) 278 0 01 N-KIND SUPPORT DETAIL erv~cesNolunteers 7200 volunteer hours ~ $6.00 per hour 43.200 43,200 43,200 !atehal Goods $100 (estimated) daily @ 6 da.vs per week 31.200 31,200 31.200 pace. Utilities, etc. ~er: i Please specify) ~ 'OTAL IN-KIND SUPPORT (also shovaa on page 2, line 5 { 74,400[ 74,400[ 74.400 ,ores and Comments: :ccoghsxlbudg.xls - 5 - -199- SALARIED POSITIONS AGENCY l:rcc l,unch Progran~ 'X'all that apply FTE* Salam.' Position/Title ;,~ ~ Last This Next Actual This Budgeted % Year Year Year Last Year Year Next Year Change Director 0 0 0 0 0.38 0.38 0.38 1.8(t~) 1,800 2.000 11% T{ )TAt., FTE's and SALARIES 0.38 I n.3R 0.3.~ 1.890 I 1.8(10 * Full-time equivalent: 1.0=t~ull-time: 0.5=half-time: etc. icco_mhs..~dbudg.xts - 6 - ?00- AGENCY: Free Lunch Program ACCOUNTABILITY QUESTIONNAIRE A. Agency's Mission Statement or Pdmary Purpose: To prepare a nutritious meal.6 days a week. B. Board of Directors: 1. Please attach a list of your agency's Board of Directors (page 7A) 2. Frequency of meetings: 4 times a year 3. Briefly descdbe board orientation and ongoing training opportunities: none C. Finances: 1. Are there fees for any of your services? Yes __ No X__ a. If YES, descdbe circumstances. b. Are they flat fees or sliding fees ? 2. Does your agency have: an internal audit external audit financial review X Frequency Yearly 3.Has your agency filed the Annual Report with the Secretary of State? Yes No X 4. Has your agency filed Form 990 with the IRS? Yes No X 5. Please discuss your agency's fundraising efforts, if applicable. Brochures handed out at community service fair and Consultation of Religious communities.. Newsletter, talking to people via telephone and computer. D. Management: 1. Does each professional staff have a wdtten job description? Yes X__ No 2. Is the agency Directors performance evaluated at least yearly? Yes __X__ No By Whom? Board Of Directors E. Program/Services: Please define your agency's units of service (service definition, length of time, cost per unit of service, number of units provided, direct or indirect.) 1 unit equals I meal for 1 person for 1 day at an agency cost (including in-kind food contributions) of $1.10. Please supply information about clients served by your agency during last two complete budget years. No demographic surveys have been done because of the confidentiality concems of clients. Refer to form instructions for definition of duplicated and unduplicated. -7- -201- Free Lunch Program Free Lunch Pro~am Board of Directors Richard Jensen, Board Chair Person ~dny Griffin, Food Manager Kathy Linhart, Newsletter editor Mary Palmberg, Volunteer Coordinator Dave Schuldt (former Wesley Director) Reverend Paul Shultz, Wesley Foundation Director Deloris Tvedte, Director Donald Tvedte, Treasurer 7~1 202' AGENCY: Free Lunch Pro.qram Enter Years 1997 1998 1. How many Johnson County residents (including I a. Duplicated Iowa City and Coralville) did your agency serve? Count 1 b. Unduplicated Count 2. How many Iowa City residents did your agency 2a. Duplicated serve? Count 2b. Unduplicated Count 3. How many Coralville residents did your agency 3a. Duplicated serve? Count 3b. Unduplicated Count 4. How many units of service did your agency pro- 4a. Total 29,256 29833 vide? " 4b. To Johnson County Residents 5. Other Areas Served: Do you provide services to areas outside of Johnson County? No Area(s) served: Services provided: Funding Sources: 6. Client Profile (for last complete year, if available): estimated I Age Gender Ethnicity 0 - 5 4 Female 5% Afdcan Amedcan 10 6 - 17 6 Male 95% Native Amedcan 3 18 - 29 10 Asian 2 30 - 61 70 Hispanic 10 62 - 75 10 Caucasian/Non-Hispanic 75 75 + Multi-racial -8- -203- AGENCY: Free Lunch Program 7. Evaluation and Review: A. Please discuss how your agency measures the success of its programs. Feed back from servers and guests and continued help from volunteers. B. Does your agency have performance objectives? Keeping shelves stocked with good quality food. Continuing sanitary measures. Schedule volunteers so groups have sufficient help each day. Providing noon meals 6 times a week in a clean happy environment, C. What plans does your agency have to increase efficiency and effectiveness? Remodeling the kitchen. 8. !n what ways wffi the needs of your service population change in the next five years: Because of changes in Welfare we have had increases of about 400 or more meals served in the last two years. We do not anticipate this going down. -9- -204- AGENCY: Free Lunch Proqram 9. Please discuss any other problems or factors relevant to your agency's programs. funding or service delivery: Volunteer recruitment and funding are an ongoing concem. 10. List complaints about your services of which you are aware: One person commented concerning the meals "the pdce is dght" unless the concem is major we agree it is hard to please everyone. ! 1. Do you have a waiting list or have you had to tum people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: Groups have to estimate each day how many will be served. We try to provide food in the pantry for emergency, things that can fixed in a hurry like soup, canned meat, or pasta. How many people are currently on your waiting list? 0 12. In what way(s) are your agency's services publicized? Newspaper, PSAs, word of mouth, representation at Community Service Fair in the fall, telephone and computer. 13. United Way involvement by your agency: ("X" if agency participates) a. Agency Directors Meetings __ X b. Agencies Representative to Funding Hearings X c. Business Blitz d. Day of Caring e. Kick Off f. Victory Reception g. Other -10- 205- AGENCY: Free Lunch Program AGENCY HISTORY (Using this.page ONLY, please summarize the history of your agency, emphasizing Johnson County, past and current activities and future plans, Please update annually.) For sixteen years the Wesley House has been the sponsor of the Free Lunch Program. Lunch is served 6 days a week from Noon to 1:00. 36 groups from a variety of churches and neighborhoods decide on their own menu. Each group prepares, serves and the cleans up. John's grocery delivers 4 gallons of milk a day. This program started in January 1998. The cost is between $9.00 to $10.00 a day. This eliminates groups having to buy and carry in this product. Initially meals were served one time a week. In 1989 it had expanded to 6 days a week and had become a designated United Way agency. In 1998 29,833 meals were served compared to 29,256 in 1997. For some the Free Lunch Program is one of the few consistent things that can be counted on to be there each day. -11- -206- AGENCY: Free Lunch Program FY99 GOALS Please state FY99 goals and report status of progress/completion. 1. To continue to give people the opportunity to help with Free Lunch, so groups will have enough help each day. 2. New Free Lunch brochure completed in 1998 3. A Christmas tree was donated to Free Lunch by Target in December 1998 4. A lot of people took part in the 1998 Christmas meal on Christmas Day, helping to prepare, serve and clean up. Also with transportation, gifts and donating food and money. 5. Continue with the milk delivery program. 6. Encourage and help with the completion of the remodeling of the kitchen. -12- -207- AGENCY: Free Lunch Program AGENCY PROGRAM GOALS AND OBJECTIVES (Several pages are provided, please add any additional pages you may need with your agency name as a header.) Strive for more involvement from the community in donating time and money. To continue to send thank you notes or telephone when donations are given to Free Lunch To encourage team leaders to get their volunteers to come to the free Lunch volunteer meeting. We set the Day October 1 lth 1999 hoping the weather will be nicer than January. -13- -208- HUMAN SERVICE AGENCY BUDGET FORM Co-Director: Sandy Pickup City of Coralville Agency Name: lowa City Free Medical Clinic Johnson County City of Iowa City Address: 120 N. Dubuque United Way of Johnson County Phone: 3374459 Completed by: Sandy Pickup CHECK YOUR AGENCY'S BUDGET YEAR Approved by Chair Board: 7'~ - 1/1/00-12/31/00 10/1/00- 9/30/01 o c7-/, / ~ ~ 4/1/00 - 3/31/01 (date) 7/1/00- 6/30/01 X COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) 1. Health Care Delivery - General out patient care including eye and dental exams, medications, in clinic testing, testing sent out, needs assessments and referrals. 2. Financial Assistance Programs - Voucher programs to assist residents of Johnson County not able to afford medications, medical supplies, eyeglasses, heating aids, cancer screening and other preventive health needs. 3. HIV Counseling and Testing - Offers free, confidential HIV testing, counseling and education about HIV infection and AIDS. 4. HIV Outreach o Grant funded program providing HIV education, counseling and testing to high risk ~d under served populations in Johnson County. 5. Scholarship o Funds donated by a past volunteer. This money is awarded to 3rd or 4th year medical student volunteer. 6. Case Management- Nurse staff performs follow-up and monitoring of clients with chronic illness such as diabetes and hypertension. This program is is contingent on available funding and may be absorbed into "Health Care Delivery" in future budgets Local Funding Summary: 4/1/98- 4/1/99- 4/1/00- % of Total 3/31/99 3/31/00 3/31/01 Budget United Way of Johnson County - - Does Not Include Designated Gvg. $78,223 $82,116 $86,220 31 FY99 FY00 FY01 '-- .... City of Iowa City 5700 5985 6284 2% Johnson County 88598 93018 97669 36% City of Coralville 1000 112100 1050 > 1 jccoghs/xlbudgxls - 1 - -209- AGENCY: Iowa City Free Medical Clinic BUDGET SUMMARY ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR Enter Your Agency's Budget Year ==> 7/1/98-6/30/99 7/1/99-6/30/00 7/1/00-6/30/01 1. TOTAL OPERATING BUDGET (Total a+b) 364,749 380,451 382,106 a. Carryover Balance (Cash from line 3, previous column) 85,111 116,778 112,479 b. Income (Cash) 279,638 263,673 269,627 2. TOTAL EXPENDITURES (Total a+b) 247,971 267,972 290,010 a. Non-directed funding 52,780 55,278 61,154 b. Program Total (List Progs. Below) 195,191 212,694 228,856 1. Health care delivery 158342 165,835 182,369 2. Financial Assistance 5,057 6,756 6,894 3. HIV Counseling and testing 12,656 19,696 20,093 4. HIV Outreach 18,636 19,907 0 5. Scholarship 500 500 500 6. Case Management (Proposed based on funding) 19,000 7 8 4. RESTRICTED FUND BALANCE (Total from page 5) 3,600 2,500 2,600 5. IN-KIND SUPPORT (Total from Page 5) 226,000 229,500 23 1,000 ~. NON-CASH ASSETS 13,000 13,000 13,000 %tes and Comments: .'Y 99 beginning balance incl. FY 99 ending balance incl. Checking 5,633 Checking 10,8,t4 Savings 82,632 Savings 111,165 Liabilities (3,1.54) Liabilities (5,23 1 ) Total 85,111 Total 116,778 RIEFLY DESCRIBE HOW LOCAL FUNDS WERE SPENT LAST YEAR: dl health care delivery and medication assistance was provided with local funds. Some administrative costs Dr all programs were paid with local funds. jccoOhs/xlbuclO.xls - 2 - 210- AGENCY Iowa City Free Medical Clinic INCOME DETAIL ACTUAL THIS YEAR BUDGETED NON- PROGRAM PROGRAM LAST YEAR PROJECTED NEXT YEAR DIRECTED 1 2 FUNDING HCD FA 1. L,,Cal Funding Sources- [ 174,489 [ 183,153 192311 I 46,872 137,952 I 2,894 a. Johnson County 88,598 93,018 97,669 24,417 68,359 1,447 b. City of Iowa City 5,700 5,985 6,284 628 5,656 0 c. United Way of Johnson County 79,191 83,150 87,308 21,827 62,887 1,447 d. City of Coralville 1,000 1,000 1,050 1,050 0 e. f. 2. omts.; stat~~ Feder, a, x~ounaaaons ' .. j _ 38,962 ] 38~600 34,°°0 . ._ 0 _ 0 I 0 a. CDC HIV grant 14,796 15,000 15,000 0 b. ICAP 18,452 18,600 0 c. State HIV Outreach 5,714 5,000 0 0 0 d. Wellmark or other grant 0 19,000 0 e. f. 3. Net Sale~ Of Services (sources) I o I o ' o I o [ o o a. b. C. 4. Net Sales of Materials (sources) [ 0 0 [ 0 0 ] 0 [ ' 0 a. b. C. 5. Contributions/Donations [ 32,703 26,600 27,230 01 26'730"1 0 a. United Way Designated Givin~ " 6,177 ] 4,000 ' 4,000 ' 4,000 ] 0 b. OtherContributions 26,526 22,600 23,230 22,730 6. Special Events '16~607 I 8,820 9,261 0 9,261 [ 0 a. lowa City Road Races i~672 o o 0 o b. Fundraising letters 8,500 7,000 7,350 7,350 0 c. Concert 6,435 1,820 1,911 1,911 0 7. ~nte~est Income _ [' 5306 ' 4,0001 4~200 I 4,2001 0 8. Other- List Below 1 i ,7'7i '2'500 2,625 ' ' 525 [ 0 I 1 a. Miscen~,eous 6'is70 500 '525 525 0 0 b. Restricted gifts 3,600 2,000 2,100 0 1,600 c. Denial Clinic 1,501 TOTAL INCOME (same as p. 2, line 279,638 263,673 269,627 47,397 178,143 4,494 Notes and Comments: 2. b. (HIV Outreach grant) is unavailable in FY01 2. d. (for case management) has not been applied for as yet. g. a. Miscellaneous = travel reimbursement, migrant clinic reimbursement, insurance reimbursement and tical records copying. jccoghs/xl budg. xl s 3 -211_ AGENCY Iowa City Free Medical Clinic INCOME DETAIL (eont) PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM 3 4 5 6 7 8 HIV test Outreach Scholarship case mgt 1. Local Funding Sources- [ 4,593 I 0 I 0 ] 0 0 ~ 0 a. Johnson County 3,446 b. City of Iowa City c. United Way of Johnson County 1,147 d. City of Coralville e. f. :. G~t~- Smte;~=i~e.~, ~o~,dati0ns ' 15,000 .... 0 0 ~9,000 0 ~ 0 a. CDC HIV grant 15,000 b. ICAP 0 c. Slate HIV Outreach d. Wellmark (or other grant) 19,000 e. f. 3. Net Sales Of Services (sources) 0 0 0 I 0 ~ 0 0 b. e. 4. r~et S~'eS 0r~h,~s iSou,~s> .....0~ ' 0 I0 0 I 0 I 0 b. C. 5. Contributions/Donations I 500 0I 0 0I 0 I 0 a. Urnted Way Designated Giving b. Other 500 Contributions 6. Special Events _ I _ . _ 0 .. 0 0 ] 0 0 0 a. iowa city R~ P, aCe~ b. Fundraising letters c. 1% Business day 7. ~nterest Income 8. other - List Below [ 0 ...... 0 500 0 0 ] 0 a. Miscellaneous b. Restricted gifts C. tTOTAL INCOME (same as p. 2, line.20,0930 500 19,000 0 0 Notes and Comments: HIV Outreact, grant b. and c. are unavailable in FY01 jccoghs/xlbudg.xls - 3a - PROGRAM EXPENDITURE DETAIL AGENCY Iowa City Free Medical Clinic ACTUAL THIS YEAR BUDGEFED ADMINISTRA- PROGRAM PROGRAM LAST YEAR PROJECTED NEXT YEAR TION 1 2 HCD FA ~laries 155,432 174,783 192328 48,082 113,%2 2. Employee Benefits & Taxes 30,639 34,891 36,271 9,068 20,311 3. Staff Development 491 2,000 3,000 1,000 2,000 4. Professional Consultation 1,915 3 10 326 200 126 5. Publications &Subscriptions 2,021 575 604 504 6. Dues and License fees 359 140 147 147 7. Mortgage, Rent and Property Tax 13,119 13,834 14,526 1,453 12,473 8. Building Maintenance 2351 2,400 2,520 2,520 9. Equipment Purchase/Rental/Maint. 2,099 565 593 100 493 10. Lab Services 508 600 630 630 11. Telecommumcations 2,874 2,873 3,017 300 2,692 12. Offme Supplies &Postage 1 ,%2 2,000 2,100 200 1,820 13. Printing and Publicity 4,414 4,035 4,237 3,737 14. Local Transportation 1,269 900 945 200 645 15. Insurance 8,544 8,500 8,925 8,925 16. Audit 17. Clinic Improvements 2,127 210 221 221 'T._ .Jther (Specify):Scholarship 500 500 500 19. MD Contracted 2,408 0 0 0 20. Supplies-Clinic 3,296 5,000 5,250 5, 150 21. Supplies-Pharmacy 5,578 5,500 5,775 5,363 22~ Client Assistance 5,057 6,756 6,894 6,894 23. Volunteer Recognition 252 925 500 500 24. Fundraising 52 525 551 551 0 25.Mist 704 150 150 150 TOTAL EXPENSES ( p. 2, line: 247,971 267,972 290,010 61,154 182,369 6,894 Notes and Comments: Line 17. is included in Health Care Delivery on page 2. This includes remodelmg/up-lmep type projects not considered maintenance. Funding for these projects is obtained from private contributions. jccoghs~xlbudg.xls - 4 - -213- PROGRAM EXPENDITURE DETAIL AGENCY Iowa City Free Medical Clinic (continued) PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM 3 4 5 6 7 8 HIV Test Outreach Scholarship case mgt. 1. Salaries 15,142 0 15,142 2. Employee Benefits &Taxes 3 ,~.~.6 0 3,446 3. Staff Development 4. Professional Consultation 0 5. Publications &Subscriptions 100 0 6. Dues and License fees 7. Mortgage, Rent and Property Tax 600 8. Building Maintenance 9. Equipment Purchase/Rental/Maint. 0 10. Lab Services 1 I. Telephone 25 0 12. Office Supplies &Postage 80 0 13. Printing and Publicity 500 0 14. Local Transportation lO0 0 15. Insurance 16. Audit 17. Remodeling 18. Other (Specify):Scholarship 500 19. MD Contracted 20. Supplies- Clinic 100 0 2 I. Supplies-Pharmacy 412 22. Client Assistance ~_3. Volunteer Recognition 24. Fundraising 25. Misc. 0 TOTAL EXPENSES (p. 2, line 2) 20,093 0 500 19,000 0 0 Notes and Comments: Funding for HIV Outreach will probably discontinue after FY 00 jccoghs/xlbudg.xls - 4a - -2~4- AGENCY Iowa City Free Medical Clinic ACTUAL THIS YEAR BUDGETED RE ,HCTED FUNDS: LAST YEAR PROJECTED NEXT YEAR Restricted by: Restricted for: Donor Scholarship 500 500 500 Donors Cl lent assi stance 3, 100 2,000 2, 100 TOTAL RESTRICTED FUND (also shown page 2, line 4) 3600 2500 2600 MATCHING GRANTS Grantor/Matched by tOTAL MATCHING GRANTS (also shown pg. 3, line 2) 0 0 (~ N-KIND SUPPORT DETAIl. ;crvicesNolunteers - 14,000 medical and non medical hours 215,000 218,000 219.000 daterial Goods - donated medications, lab tests and supplies 11,000 11,500 12,000 ,pace, Utilities, etc. )ther: (Please specify) OTAL IN-KIND SUPPORT (also shown on page 2, line 4) 226,000 229,500 231,000 ~otes and Comments: These are estimated costs based on current market medical costs. jccoghslxlbud&xls ~ 5 - -275- SALARIED POSITIONS AGENCY Iowa City Free Medical Climc "X"all that a~ply FTE* Salary Posi~onfri~e ~ ~ .~ Last This Next Actual This Budgeted % Year Year Year Lasl Year Year Next Year Change Volunteer Coordinator 41 X X 14% 1.00 1.00 1.00 30,842 32,877 34,282 4,3% Financial Coordinator 41 X X 14% 1.00 1.00 1.00 31,442 33,477 34,882 4.2% Patient Services Coordinator 41 X X 14% 1.00 1.00 1.00 30,392 32,427 33,832 4.3% HIV Coordinator 41 X X 20% 1.00 1.00 0,50 26,636 29,120 30,585 5.0% Phvsician Assistant 6 0.08 0.08 0.08 3,513 4,807 5,003 4.1% Physician Assistant 6 0.08 0.08 0.08 4,054 4,687 4,883 4.2% Office Manager 41 X X 28% 0.53 0.63 0.63 11,216 13,615 14,226 4.5% Den~al Assistant 0.07 0.07 0.07 1,362 1,300 1,300 0.0% Physician 7 0.24 0.30 0.38 15,274 20,010 32,535 62.6% Lab Technician 6 0.04 0.13 0.00 256 1,664 0 -100.0% Work Study 0.45 0.50 0.50, 445 800 800 TOTAL FTE's and SALARIES 5.5 5.8 5.2 155,432 174,783 192,328 10.0% * Full-time equivalent: 1.0=full-time~ 0.5--half-time; etc. % of benefits does not include paid leave. Paid leave = Holidays, personal days, vacation and sick leave_ 6 - jccoghs/xlbudgxls ' AGI~CY: IowaCity Free Medical Clinic A CCOLNTA BILITY QLESTIOkt4A IRE A. Agency's Mission Statement or Pdmary Purpose: To provide a wide range of quality health care services to our patients (without charge). FMC is open to anyone who either for financial reascns or reasons of confidentiality cannot seek health care elsewhere and/or do not qualify for federal, state or county assistance programs and do not have private health insurance. B. Board of Directore 1. Pleas attach a list of youragency's Board of Directors (page 7A) 2.Frequency of meetings January. March. May. AuguS. September. and November (A retreat issemetjmesheld in June) 3.Bdefly describe board orientation and ongoing training opportunities New Board members are given a notebook of FMC By-laws and other infomation. They are asked to attend one of our clinics to see the wor~we do and become familiar with the operation. C. Finances 1. Are there feesfor any of your services?. Yes__ No __X There is no fee for service but we ask patients to contribute $5, "more if you can, less if you can'r. a. If YES, describe circumstances , b. Are they flat fees or sliding fees ? 2. Doesyouragency have: an internal audit external audit financial review X Frequency annual review bv a board member 3.Has youragency filed the Annual Report with the Secretary of State? Yes X No 4. Has your agency filed Form 990 with the IRS? Yes __X__ No 5, Pleas~ discuss youragency'sfundraising efforts, if applicable. We have an annual direct mail appeal. In FY 99 one of our volunteers organized a benefit concert. D. Management: 1. Doeseach professional staff have a written job description? Yes __X__ No 2, Is the agency Director's performance evaluated at least yearly?. Yes__X__ No By Whom? Board of Directors oersonnel committee -7- -217- Iowa City Free Medical Clinic Free Medical Clinic Board of Directors 1999 Name Elected Term Expires George Bergus 1999 2002 (1s~ Term) Ginny Blair 1998 2002 ( 1~ Term) Jacqueline Croat 1998 2001 ( 1 '~ Term) Judy Ellyson 1997 2000 (1m Term) Barbara Russo-Johnson 1998 2001 ( 1m Term) Linda Murray 1998 2001 (1~ Term) Joel Rand 1998 2001 (1'~ Term) Gretchen Rice 1998 2001 ( 1'~ Term) Sue Riedl 1996 2002 (2"d Term) Lenoard Roberts 1998 2001 ( 1 ,t Term) David Rosenthai 1996 2002 (2"d Term) Dave Schuldt 1971 non-voting John Sopher 1994 2000 (2nd Term) Dale Wallerich 1994 2000 (2"d Term) Bill Wirth 1997 2000 (1'~ Term) -7a- -218- AGB~Y: low a City Free Medical Clinic E. Program/Services Please define your agency's unitsof service (service definition, length of time, cost per unit of service, number of unitsprovided, direct or indirect.) Patient visil~ in person contact. An average clinic visit (Health Care Delivery) includes contact with at least 5 medical and lay volunteers Clients may receive free medications and lab tests Average time spent with clients is one hour. Average cost of unit of service for Health Cam Delivery was $29 in FY 99. Average amount of Financial Assistance given was $25. Average cost of HIV Testing and Counseling was $5. Please supply infornation about clients served by your agency dudng last two complete budget years Referto form instrdctionsfor definition of duplicated and unduplicated. Enter Years FY 98 FY 99 1. How many Johnson County ~esidents(including la. Duplicated 5487 5694 Iowa City and Coralville) did youragency serve? Count lb. Unduplicated 2639* 2693 Count 2. How many Iowa City residents did your agency 2a. Duplicated 3130 3505* ** serve? Count 2b. Unduplicated 1394 1534* ** Count 3. How many Corelville residents did your agency 3a. Duplicated 304 540* ** serve? Count 3b. Unduplicated 160 293 ** Count 4. How many unitsof service did your agency pro- 4a. Total 7210 7380 vide? 4b, To Johnson 6143 '6163 County Residents * Includes UI students "Does not include HIV clients (no way of differentiating Iowa City from Johnin County) 5. OtherAreasServed: Do you provide services to areas outside of Johnson County? We see patients at FMC who come from othercounties Area(s) served: Linn. Cedar, Muscatine. Benten. Jefferson. Weshinaton. Out of State Services provided: Health Care Deliverv. Financial assistance & HIV testino Funding Sources We have anticipated reauesting funding from some of these out of county areasas we aather statistics about the numbers of people we see from those countjes -219- AGB',L'~: Iowa Citv Free Medical Clinic 6. Client Profile (forlastcomplete year, if available): Clinic visits only (duplicated count) Age Gender Ethnicity 0 - 5 341 Female 1913 Afdcan American 12% 6 - 17 327 Male 2634 Native Amedcan 1% 18 -29 1571 Asian 3% 30 -61 2082 Hispanic 11% 62 -75 188 Caucasian/Non-Hispanic 45% 75 + 38 Multi-racial 1% 32% gave no angNer to the question of race. 7. Evaluation and Review: A. Pleas discusshow youragency meas. resthe success of its programs A quality assurance program is in place. A chart review system assures that FMC protocols and guidelines have been followed. Patient satisbction surveys are done annually. FMC has researched outcome measurement in regan:l to the health care we provide and will be applying for grant funding to begin case management. B. Doesyouragency have perfon'nance objectives?. [Give several examples] Test at least20 % HIV clientele off site. Maintain the high quality of care through'chart review, patient surveys and other outcome measurement. Monitor opportunities for expansion of services and collaborative projects C. What plansdoesyouragency have to increase efficiency and effectiveness? Mainlain our quality assurance program and begin a program of nurse case management, 8. In what wayswill the needsof your service population change in the next five years We continue to see an increasing number of clients with chronic health problems such as diabetes and hypertension. It will be important to make sure that the health needsof thispopulation are met, in an environment with fewerresources for medication and assistance with ~ifestyle change. FY Hypertension Diabetes FY 97 196 185 FY98 302 210 FY99 310 221 -22o- AGB~L~: IowaCity Free Medical ainic 9. Please discuss any other problems or factors relevant to your agency's programsi funding or service delivery: As we try to meet the needs of our patient population by offering more hours of availability, we sometimes run into volunteer Sating difficulties In relying on program cooperation with UI Family Practice and Mercy Hospital we have been able to expand our hours Unfortunately, when these facilities need to change Sating or program focu,~ we must find new ways to continue the service. It can sometimes be a challenge finding resources and volunteers 10, List complaints about your services of which you are aware: Can't get a dental appointment. Can't talk to a human...always get the answering machine. Lack of parking. 11. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve thisproblem: When our clinics are full we encoLrage patients to check back with us to see if there have been cancellations, or we offer the next clinic appointment time. Clients may also leave their name and number for a possible callback if there has been a cancellation. V~ do have a waiting list for dental appointments Some volunteer dentists may see emergency patients in theirpractice. How many people are currently on yourwaiting list? 35 (dental1 12. In what way(s) are your agency's services publicized? Poster~ brochures, refering agencies, speaNng engagements, newspaper articles, phone book word of mouth and classified ads 13. United Way involvement by youragency: ("X" if agency participates) a. Agency Directors Meetings X b. Agencies Representative to Funding Headngs X c. Business Blitz X d. Day of Cadng X e. KickOff X f. Victory Reception X g. Other logo on all literature. T-shirts and letterhead. Campalan tours acl~owledgment in all presentations and appearances -221 - AGENt: Iowa City Free Medical Clinic AGENCY HISTORY (Using this page ONLY, pieam summarize the history of your agency, emphasizing Johnson County, past and current activities and future plans Pleasa update annually.) The Free Medical Clinic (FMC) began seeing patients in March of 1971. The concept of providing free medical care in a non-judgmental way to those who couldn't afford it was formulated by a diverse group of politically active medical and non-medical community members. During the first year the Clinic was held in the River City Free Trade Zone in downtown Iowa City and then in the basement of Center East, the Catholic student center.- Since the spdng of 1972 FMC has been located in the lower level of Wesley House at 120 N. Dubuque. Since opening 28 years ago, over 60,000 patients have been seen for a total of over 138,000 patient visits. FMC is equipped with six exam rooms, staff offices, walk-in office, lab and dispensary. In 1996/97 CDBG funds were used to renovate the Clinic area to be more "health oriented". Sinks were put in each room, heating and air-conditioning installed, improved lighting and flooring is a great help to staff and volunteers and acoustical paneling increases pdvacy. Our patients continue to be the working poor, "very low income" uninsured people who do not qualify for other assistance programs. Patients are seen here for job physicals, colds and flu, hypertension, diabetes and other acute and chronic conditions. Other services offered include · dental care, eye exams, Mercy Night, initial prenatal exams, dermatology, physical therapy, dietitian and psychiatric nurse practitioner counseling. One of the primary reasons we have been able to maintain our odginal commitment to free health care for all, is the dedicated participation of a large volunteer staff. Physicians, lab technicians, pharmacists, physician assistants, nurses, medical students, patient advocates, receptionists and HIV counselors come together with staff to created an environment of cadng and support for one another and our patients. Services that have been added in FY 99 include two off-site clinics at Broadway Neighborhood Center and Domestic Violence Shelter. Quality assurance is an ongoing part of FMC commitment to providing quality health care to our clients. Our Patient-In-Need Program continues to be invaluable in keeping patients with chronic medication needs supplied with the proper medications. -11- -222- AGB,4C'(: IowaCitv FreeMedical Clinic FY 99 GOALS Pleas Sate FY 99 goalsand report status of prog~ess~complation. 1. Health care delivery A. To provide free, general outpatient health care to residents of Johnson County. We sew over 4,000 patient visits and continued the Thursclay morning clinic. Three retired physicians began volunteering to see patients Two off site clinics were started, at Broadway Neighborhood Center and Domestic Violence Shelter. B. To provide com mt. nity & referals There were over 9,000 phone contacts in FY 99. Staffspole to a number of community groups about FMC. 2. Financial Assistance Program Provide assistance to people unable to affo~ medications, glasses, etc. Medication and Medical Supply fund provided 136 vouchers totaling $2249, Eyeglass Assistance Program supplied 47 vouchers totaling $2012. Hearing Aid Fund supplied 7 vouchers totaling $321. Prevenljve Healh Fund provided 13 vouchers totaling $270. Cancer Prevention Fund provided 3 vouchers totaling 204. Work with many agencies willing to provide free mammograms to clients has been a great help to women. 3. HIV Counseling and Testing To provide HIV prevention counseling and confidential HIV antibody testing to clients and to collaborate with other agencies in our community to provide prevention and referral infornation regaiding HIV infection. A. 936 clients were tested. Total contacts including post tests was 1709. Barders to meeting the objective of providing 1300 tests were change from anonymous to confidential testing; lackof fundsfor publicity. B. Served three committees and attended prevention treinings spon~red by Iowa Dept. of Public Heallh. 4. HIV Outreach Reduce riskof HIV infection among high riskand undemerved populations in the greater Iowa City/Johnson County area. Note: In response to the increase of HIV infection among youth, and to avoid duplication of prevention education services already provided by Johnran County Department of Public Health and otheragencies, we rede,.igned our outreach program to focus on at-risk youth, as defined by CDC. During priority setting for tangat populations, Iowa's Community Planning Group (CPG)did not include race-ethnic minorities in the hierarchy. (Hierarchy does include: Men who have sex with men, injecting drug users and unprotected heteDsexual sex). The CPG concluded that it was not race or ethnicity. but behaviors that put people at dskfor HIV infection. Following the CPG guidelines, issues facing minorities were addressed within the population of at-risk youth. A. Planned and implemented 2 Gay/Bi/Men's Health Nites B. Provided HIV counseling and testing at 2 Men Supporting Men (MSM)events. C. Provided HIV counseling and testing weekly at MECCA D. Co-Facilitated with JCDPH staff an HIV prevention workshop at MECCA and provided educational materials to MECCA staff. E.. Provided HIV counseling and testing (in Spanish) to Latinos at the Broadway Neighborhood center F. Planned and implemented 20 HIV prevention programs for 15 agencieS'groups serving at- riskyouth and young adults, with 247 youth participating. 40 were Afdcan American and 20 were Hispanic. -12- -223- AC..-,B4~: Iowa City Free Medical Clinic AGENCY PROGRAM GOALS AND OBJECTIVES NAME OF PROGRAM: HFALTH CARF DFLIVFRY FY 01 Goal: To provide free, general outpatient health care to residents of Johnson County. Objective A: In 200012001 provide free health care (direct patient contact) on Monday and Thursday evenings, Tuesdays 9am-4pm, Thursday mornings, one Wednesday evening per month and three other days a week (off site) for an estimated 5,000 client contacts. Tasks: 1. Schedule Clinic evenings with 12-14 lay volunteers and 10-12 medical volunteers. 2. Provide ongoing recruiting and orientation for medical volunteers. 3. Provide ongoing recruiting and training for lay volunteers. 4. Provide Clinic evening supervision to volunteers. 5. Provide periodic training sessions for volunteers. 6. Publish newsletter to provide internal communication and update medical information to volunteers. 7. Schedule paid staff to cover the office 9am-3pm Monday through Thursday to accomplish: a. administrative duties b. patient follow-up c. phone answering d. counseling walk-in clients and providing information and referrals, doing ' pregnancy tests, blood pressure checks and HIV test results. e. administering voucher programs 8. Procure space and staff for off site medical care to under served populations in Johnson County. 9. Administer Patient - in -Need Program (PINP) a. Maintain record keeping and ordering information for each patient. b. Keep on hand, correct forms for medication ordering. c. Organize pharmacy storage area for PINP medications. Objective B: To provide community information and referrals for medical and related social services. Tasks: 1. Maintain current and updated referral information for which the clinic receives frequent requests. 2. In 2000/2001 transmit this information to an estimated 9,000 people through phone contacts, walk-ins and clinic visits. 3. Provide educational presentations to agencies, civic groups, professionals and the Clinic's service population. 4. Develop or order informational materials geared towards our patient population, and making them easily available. Resources Needed to Accomplish Program Tasks 1. Three full-time paid staff persons. 2. One part-time paid physician, 12-15 hours a week. 3, One 1/4 time paid examiner position. 4. One 25 hour per week office manager. 5. Three (or four) phone lines. 6. Supplies for Clinic, Lab, Pharmacy and Office 7. Professional liability insurance. 8. Waiting room, lab space, pharmacy space, Clinic space, office space. COST OF PROGRAM: FY 00 $165,835 FY 2001 $182,369 -724- AGE, L'Y: IowaCity Free Medical Clinic AGENCY PROGRAM GOALS AND OBJECTIVES NAME OF PROGRAM: Financial Assistance Proorams FY 01 lylFDICATION AND MFDICAL SUPPLY VOUCHFR PROGRAM Goal: To provide emergency assistance to residents of Johnson County who cannot afford needed medications or medical supplies. Objective A: To provide vouchers for medication and medical supplies from 9am- 3pro Monday through Thursday. Tasks: 1. Maintain contact with Iowa City and Coralville pharmacies. 2. Maintain a record keeping system. 3. Maintain a referral list of Johnson County agencies FYF:GLASS ASSISTANCF PROGRAM Goal: To provide assistance to residents of Jol~nson County who cannot afford eyeglasses. Objective A: To provide vouchers for eyeglasses and exams from 9am-3pm Monday through Thursday. Tasks: 1. Maintain contact with Iowa CitylCoralville Optometrists. 2. Maintain a record keeping system. 3. Maintain contact with the Lions Club, providing statistical information and updates on the program. HFARING AID ASSISTANCF PROGRAM Goal: To provide assistance to residents of Johnson County who cannot afford hearing aids. Objective A: To provide vouchers for hearing aids from 9am-3pm Monday through Thursday. Tasks: 1. Maintain contact with Iowa CitylCoralville audiologists. 2. Maintain a record keeping system. 3. Maintain contact with Lions Club providing statistical information. PRFVFNTIVF HFALTH FUND Goal: To provide assistance to Johnson County residents who cannot afford, diabetes monitoring equipment, or other preventive health needs. Objective A: To provide vouchers for preventive hearth items from 9am-3pm Monday through Thursday. Tasks: 1. Maintain contact with Iowa City businesses and physicians regarding referrals and purchase of preventive health services. 2. Maintain a record keeping system. 3. Seek funding for this program. -14- -225- AGENCY': bwa City Free Medical Clinic CANCFR PRFVFNTION FUND Goal: To provide financial assistance to people who cannot afford cancer-screening tests. Objective A: To provide vouchers for cancer screening for patients. Tasks: 1. Maintain contact with referring physicians. 2. Maintain a record keeping system. Resources needed to accomDlish all program tasks 1. A full time paid staff person and a support staff person. 2. Supplies 3. Phone line 4. Professional liability insurance 5. Administrative space (FMC Office) Cost of Droaram FY 2000 $6,756 FY ~>001 $6,894 226- AGENCY: low a City Free Medical Clinic AGENCY PROGRAM GOALS AND OBJECTIVES NAME OF PROGRAM: HIV Prevention Counselino and Antibodv Testino FY 01 GOAL: To provide HIV prevention counseling and confidential HIV antibody testing to clients, and to collaborate with other agencies in our community to provide prevention and referral information regarding HIV infection. Objective A: To provide HIV prevention counseling and testing, and posttest counseling to approximately 950 clients in 2000/2001. Tasks: 1. Schedule 2-3 volunteer counselors for 2-3 clinics each week. 2. Recruit and train new volunteers as needed. 3. Provide monthly in-service training sessions for volunteers. 4. Provide off site services to 20 % of clients seeking HIV testing and counseling. 5. Offer financial reimbursements for conferences on AIDS to HIV counselors. 6. Inform the community of the service through advertising and speaking engagements. 7. Collaborate with the County and State Health Departments, local physicians. and other community agencies in providing care and support for those who test HIV positive. 8. Perform administrative duties to accomplish the above. Objective B: To provide for the community prevention and referral information regarding HIV infection. Tasks: 1. Maintain current information available for public use, consisting of books, magazine and journal articles, pamphlets on HIV/AIDS, and an updated referral book, 2. Keep staff informed by providing current reading materials and opportunities to attend conferences and workshops. 3. Schedule and fulfill speaking engagements within the community. 4. Maintain a collaborative relationship with ICARE, Johnson County Department of Public Health, and other HIV related services. Resources Needed to Accomplish Program Tasks 1. One part time paid staff person, 2. Phone lines. 3. Lab and photocopy supplies. 4. Office and counseling space. 5. Educational materials. Cost of Program FY 00 $19,696 FY :>001 $20,093 (Partially provided by CDC grant) -16- -227- AGENCY: low a City Free Medical Clinic AGENCY PROGRAM GOALS AND OBJECTIVES NAME OF PROGRAM: Healthy Outcomes Prevention t=ducation (HOPI=) FY00 Community Collaborations Goal: To increase awareness about HIV and AIDS prevention in the Iowa City/Johnson County community Objective A: The FMC HIV program coordinator will serve as an active member of collaborative community service committees: Tasks: Attend and participate in scheduled meetings of the following committees: Southeast Iowa HIV C.A.R.E. Consortjura, Healthy and Positive Interventions (HAPI), and Gay, Lesbian, Transgender. Questioning Youth (GLBTQY) Service Committee. Objective B: The FMC HIV program coordinator will provide HIV prevention education to staff of community agencies Tasks: Provide HIV prevention education to staff of the following agencies, upon request: Iowa Community AIDS Resource and Education Center (ICARE), Planned Parenthood of Iowa City. Mid-Eastern Council on Chemical Abuse (MECCA), Youth Homes, United Action for Youth. and Iowa City Community Schools. PEER EDUCATION VVITH AT-RISK YOLffH AND YOUNG ADULTS Goal: To increase awareness of HIV and reduce the risk if infection among at-risk youth within the Iowa City/Johnson County community Objective A: By December 1, 1999 the FMC HIV program coordinator will train 16 peer educators within Iowa City agencies serving at-risk youth. Tasks: Recruit and select peer educators Train peer educators Objective B: By June 30, 2000 FMC will utilize peer educators in offedng 20 prevention education programs within the Iowa City/Johnson County community. Tasks: Publicize availability of peer educators for programs Schedule, plan and implement programs with peer educators Resources Needed to Accomplish Prooram Tasks: 1. One half-time paid staff 2. Educational materials and supplies 3. Office space 4. Computer with intemet access COST OF PROGRAM FY 00 $19,907 (Grants from the Iowa Community AIDS Partnership and federal funding of prevention through state and county departments of health will not be available in FY 01) -228- A~: Iowa city Free Medical Clinic AGENCY PROGRAM GOALS AND OBJECTIVES NAME OF PROGRAM Nurse Case Management FY01 Goal: To provide nurse case management of medical cam for clients with chronic illness (diabetes, Hype~ension, asthma) Objective A: To prevent serious complications of chronic illness Objective B To increase client self sufficiency in illness management Objective C To increase client quality of life Tasks Work closely with staff physician to meet client's needs in a consistent and holistic manner. Asses clients' knowledge of illnes and self-management skills Provide education to help client develop self-management skills Asses Clients health and psjchosocial status Provide and follow-up on referals for otherservices Monitor client medication use to ensura correct use and to provide timely refills Enroll each eligible client in the Patient-In-Need Program (PINP) ResoLrces Needed to Accomplish Program Goals 1. One half-time paid staff 2. Educational materials and supplies 3. Office space 4. Phone line Cost of Droaram FY 01 $19,000 (conljngent upon grant funding) -18- -229- HUMAN SERVICE AGENCY BUDGET FORM Director: John Watson City of Coralville Agency Name: Goodwill Industries of SE Iowa Johnson County City of Iowa City Address: 1410 South First Avenue, Iowa City, IA 52240 United Way of Johnson County Phone: (319) 337-4158 CHECK YOUR AGENCY'S BUDGET YEAR Approved by Board Chair: ~/~: ,....-- C(.,.,'~,-4 ' 1/1/00 - 12/31/00 Z 10/1/00 - 9/30/01 September 16, 1999 4/1/00- 3/31/01 (date) 7/1/00- 6/30/01 COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) Program 1: Employment Services is our community-based training and supported employment service which is designed to help persons with disabilities obtain and maintain jobs with local businesses and industries. Program 2: ACCESS provides evaluation and training in the use of assistive technology options, such as specialized computers, software and communication devices in orderto increase the individual's level of independence. Staff assists the person served with equipment acquisition, installation, training and followup. Program 3: CORE Services Coordination provides counseling, support and referral for needed services for persons with traumatic brain injuries and their families. These individuals have survived accidents or illnesses and are in need of assistance to improve the quality of their lives as they re-enter the community after hospitalization. Program 4: Facility Training provides training and employment opportunities for persons with disabilities at our main plants and our retail stores. This program may be time limited as the person transitions into Employment Services or long term if the person so chooses. Program 5: Self Support includes our operational activities which are designed to provide real work and also revenues to help support our rehabilitation efforts. Self support includes our donated goods collection/production/sales, the beverage container recycling project, and facility/community-based subcontracts with local business and industry. Local Funding Summary: 4/1/98 - 4/1/99 - 4/1/00 - % of Total 3/31/99 3/31/00 3/31/01 Bud get United Way of Johnson County - - Does_Not Include Designated Gvg. $49,376' $52,476 $80,000i 0.90% FY99 FY00 FY01 City o_f Iowa City Johnson County City of Coralville -1- 30- AGENCY: Goodwill Industries of SE Iowa BUDGET SUMMARY ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED ! NEXT YEAR Enter Your Agency's Budget Year ==> 1998 1999 2000 1. TOTAL OPERATING BUDGET (total a+b) 9,543,641 8,899,370i 8,907,870, a. Carryover Balance (Cash from line 3, previous column) 1,533,383 1,215,370 ~: 1,107,570~ b. Income (Cash) 8,010,258 i: 7,684,000 :, 7,800,300 2. TOTAL EXPENDITURES (Total a+b) 8,328,271 7,791,800 ;: 7,840,800J, a. Non-Directed Funding (allocated to programs) b. Program Total (List Progs. Below) : 8,328,271 7,791,800 7,840,800. 1. Employment Services 921,341 ! 866,400 ~_~ 864,200' 2. Access Center 104 528; 85,000 !: 73,400 3. Case Management 17,567 ~ 40,500; 44,400 4. Facility Training 819,220~ 720,300 :: 831,200 5. Self support 6,465,615, 6,079,600 6,027,600 7. 3. ENDING OPERATING BALANCE (Subtract 2 - 1 ) 1,215,370;: 1,107,570 1,067,070: 4. RESTRICTED FUND BALANCE (Total from pag~ 5 ) 12,243 i 0: __ 0 5. IN-KIND SUPPORT (Total from Page 5) n/a n/a n/a 6. NON-CASH ASSETS 1,612,300 1,362,300 1,152,300 Notes and Comments: PLEASE NOTE: 1. The program costs shown on this page are direct costs for each program plus non-directed funding costs. The non-directed costs are allocated to each program by percentage of direct expense. 2. The carryover balance on line item 1 .a, column 1, is the organization's net asset balance (equity) at 12\31\97. 3. The ending balance on line item 3, column 1, is the organization's net asset balance (equity) at 12\31\98. * Briefly describe how local funds were spent last year: United Way funds were spent to assist persons with disabilities to obtain and maintain jobs in the community. -2- -231 - AGENCY Goodwill Industries of SE Iowa INCOME DETAIL ACTUAL iTHIS YEARIBUDGETEDi NON- PROGRAM PROGRAM ;~LAST YEAR) ROJECTE INEXT YEAP~ DIRECTED! I 2 1998 ~ 1999 ~ 2000 ' FUNDING Employment Svs. Access Center' 1. Local Fundin~qSources- 109,865i 115,300i 141,600: 90,100 15,000 a ' b. City of Iowa City (CDBG for Capital Improve) : c. United Way of Johnson County 49,376 51,700 73,100~ 58,100 15,000 d. City of Coralville e. United Way of East Central Iowa 60,489 63,600 68,500 ,; 32,000 f. 2. Grants - State, F_ederal, Found~at~ions _ 168 294 109,500 63,300 22,500 _ a. Federal - Progress with Indu_~stry _._ 23 539 b. IBM/Linn County 16 000 500 c. Hall Foundation 15 465 35,267 40,800, d. Grant Wood Area Education 40 530 37,613 e. DVRSoCommunity Based Assessment Grant 72 760 36,120 22,500, 22,500__ f. 3. _N_et Sales Of Services (sources) 1,568,947 !1,616,200 I1,680,900; 726,200 45,400 a. Purchase of Vocational Services 1,568,947;1,616,200il ,680,900 ,' 726,200 45,400 b. c. 4. Net Sales of Materials (sources) i6,039,083 t5,772,100 !5,835,900. a. Contract 1,801,277~1,090,900i 827,000' b. Retail Sales ,4,237,806 i4,681,200 ~5,008,900' c. 5. Contributions/Donations 57,091 36,035~ 34,900i 34,900 a. United Way Designated Giving 2,372 2,500 ~ 3,000 ~ 3,000 b. Other Contributions 54,719 33,535i 31,900; 31,900 6. Special Events 204 65' 100 ~ 100 a~. Iowa City Road Races 204 65~ 100 100 b. 7. I_~ntere_st_ln_come_ ..... 15,235 _ _3,40_0 ! 10,000 10,000 8. Other - List Below 51,539 31,400 i 33,600 ! 33,600 a. Rent Income 31,385 31,400~ 33,600 33,600 b. Other Income-Dental Plan Ecluity 20, 154 TOTAL INCOME i8,010,258 !7,684,000 ~7,800,300~ 78,600 838,800 60,400 * Allocation of Non-Directed Funding Income~ - (78,600) 8,700 700 TOTAL INCOME AFTER ALLOCATION ,8,010,258 !7,684,000 r7,8oo,3oo= 0 847,500 6i ,100 ~(same as page 2, line I b) Notes and Comments: * SEE ATTACHMENT EXPLAINING ALLOCATION METHOD ON PAGE 3b. -3- -232- AGENCY Goodwill Industries of SE Iowa INCOME DETAIL (cont) PROGRAM i PROGRAM ! PROGRAM PROGRAM PROGRAM 3 4 6 7 8 Case Mgmt Facility : Self Support 1.:,Lo_Cal Funding Sources- 36,500_~ a. Johnson County b. City of lowa City (CDBG for Capital Improve) C' United Way of Johnson County d~.City of Coralville e. United Way of East Central Iowa 36,500 f. 2. Grants - State, Federal, Foundations , ;40,800 a. Federal - Progress with Industry b. IBM./Linn County c. Hall Foundation 40,800 d. Grant Wood Area Education c. DVRS-Community Based Assessment Grant f. 3. Ne_t Sales Of Services (sources) 5,000 904,300 a. Purchase of Services 5,000 904,300 b. 4. Net Sales orMaterials (sources) 5,835,900 a. Contract 827,000 b 'etail Sales 5,008,900 5. Contributions/Donations a. United Way Designated Giving b. Other Contributions 6. Special Events a. Iowa City Road Races b. c. 7. Interest Income 8. Other - List Below a. Rent Income b. Other Income-Dental Plan Equity TOTAL INCOME 41,500 904,300 5,876,700 * Allocation of Non-Directed Funding Income 400 8,300 60,500 TOTAL INCOME AFTER ALLOCATION 41,900 912,600 5,937,200 (same as page 2, line 1 b) Notes and Comments: SEE ATTACHMENT EXPLAINING ALLOCATION METHOD ON PAGE 3b. -3a- -233- GOODWILL INDUSTRIES OF SOUTHEAST IOWA UNITED WAY PROPOSAL 2000 Attachment to Page 3 1998 1999 2000 Actual Budget Budget Note to line 4: Sales Store Sales 4,237,806 4,681,200 5,008,900 Salvage 443,948 294,800 371,000 Facility Contract 260,300 240,100 270,000 Supported Sites 158,223 162,800 180,000 Container Project 856,433 387,300 0 Food Service 82,373 5,900 6,000 Total 6,039,083 5,772,100 5,835,900 ALLOCATION OF NON-DIRECTED FUNDING INCOME & EXPENSES Attachment to Page 3, 3a, 4 & 4a ALLOCATION METHOD: Non-directed funding income and expenses are allocated by percentage of direct expense. Allocation Budgeted Next Year By % 2000 not done Total Total Income Expenses (pg. 3, col. 4) (pg. 4, col. 4) Non-Directed Funding 78,600 1,273,700 Allocation to Programs: ** Program 1: Employment Services 11.0% 8,700 140,400 Program 2: Access Center 0.9% 700 11,900 Program 3: Case Management 0.6% 400 7,200 Program 4. Facility Training 10.6% 8,300 135,000 Program 5: Self Support ~ 60,500 979,200 Total 100.0% 78_60~0 1~_2.Z3.700 ** Allocations to programs are rounded to the nearest 100. -3b- 234- PROGRAM EXPENDITURE DETAIL AGENCY Goodwill Industries of SE Iowa "ACTUAL '~THIS YEAR~BUDGETED! NON- :PROGRAM; PROGRAM[ JLAST YEAR ROJECTE NEXT YEAR! DIRECTED ' 1 2 1998 : 1999 2000 FUNDING !Employment iAccess Cente I. Salaries 5,025,895~ 4,733,600~ 4,830,600i 633,300! 522,800 41,200 :2. Employee Benefits &Taxes 833,147i 834,200i 855,600 160,700= 104,300; 9,600; !3. Staff Development 13,321: 8,900 i 20,000, 8,000 ~ ~4. Professional Consultation 62,232 28,600i 26,900; 18 400! ;5. Publications & Subscriptions 2,421 ! 3,500; 3,800 1,800 i I~. Dues and Memberships 69,223: 68,800; 70,300 67,700 2,000' 7. Mortgage, Rent and Propert).' ~a.x 720,234 734,300 753,800: 39,100 ~8. Building Maintenance ' 146,869 136,900 140,000E 10,400 9. Equipment Purchase/Rental/Maint. 90,708 101200 45,000 ' 3,700 800. '10. Utilities ' 136,182 131,400 135,400 4,000 2,800 4,100; 'i l. Telephone 38,890 41,600 42,700 8,700i 11,600 400 12. Office Supplies &Postage 57,199 34,800 42,200 35,800 1,000 4,200 13. Printing and Publicity 113,570: 128,100 133,100 15,000 2,700 1,200 i4. Local Transportation 153,910 127,900 125,560: 12,600 20,900 15. Insurance 43,867 44,800 i 46,000 3,700 ~ 2,500 i6. Audit 6,000 8,500~, 10,000 10,000 17. Interest 71,585: 58,800 i 48,900: 'i 8. Other (Specify): Supplies 296,098: 118,700[ 66,000 · 19. Meetings and Conferences 8,970 7,100 [ 8,000 8,000 20. Trash Removal 146,238; 148,400! 151,000 21. Depreciation 291,712" 291,700! 286,000 286,000~ ' 22. 23. TOTAL EXPENSES 8,328,271 7,791,800: 7,840,800 1,273,700 723,800 61,500 *Allocation of Non-Directed Funding Expense (1,273,700) 140,400 11,900' TOTAL EXPENSES after 8,328,271 7,791,800[ 7,840,800 0 864,200 73,400 ALLOCATION ( p. 2, line 2) Notes and Comments: ' * SEE ATTACHMENT EXPLAINING ALLOCATION METHOD ON PAGE 3b. Note to line 9. Equipment Purchase/Rental/Maintenance: The decrease in equipment rental is due to a decrease in trailer rentals. Note to line 16. Audit: The increase in audit expense is due to additional audits needed for the agency's health and dental plans. Note to line 18: Supplies: The decrease in supply COst is due to the termination of Food Service and Container Contracts. Note to line 13. Printing and Publicity: The increase in Printing and Publicity for 1998 and 1999 is due to an increase in retail stores. The agency Calculates the advertising budget as a percentage of retail sales. -4- -235- PROGRAM EXPENDITURE DETAIL AGENCY Goodwill Industries of SE Iowa (continued) PROGRAM i PROGRAM ~ PROGRAM PROGRAM [PROGRAM, PROGRA~a- 3 4 5 6 7 6 Case Mgmt: Facility Self Support I Salaries 22,700i 564,900~ 3,045,700 2. Employee Benefits &Taxes 6,200~ 123,400 451,400 3. Staff Development 12,000= 4. Professional Consultation 2,500 6,000., : 5. Publications &Subscriptions 2,000: 6. Dues and Memberships 100 ! 500 7. Mortgage, Rent and Property Tax 3,600 711,100 8. Building Maintenance 129,600; 9. Equipment Purchase/Rental/Maint. 40,500 10. Utilities 300. 2,500 121,700i I1. Telephone 1,000: 3,500 17,500 ] 2. OfTice Supplies &Postage 300 900 13. Printing and Publicity 114,200 14. Local Transportation 400 91,600' , 15. Insurance 100 500 39,200 16. Xudit 17. Interest 46,900 18. Other (Spedify): Supplies 66,000 19. Meetings and Conferences 2{). Trash Removal 151,000 21. Depreciation 23 0 TOTAL EXPENSES 37,200 696,200~ 5,048,400' *Allocation of Non-Directed Funding Expenses 7,200 135,000: 979,200: TOTAL EXPENSES after 44,400 831,200, 6,027,600 ALL_OCATION ( p. 2, line 2) Notes and Comments: * SEE ATTACHMENT EXPLAINING ALLOCATION METHOD ON PAGE 3b. -4a- -236- AGENCY Goodwill Industries of SE Iowa ACTUAL THIS YEAR BUDGETED RESTRICTFn FUNnS.' LAST YEAR PROJECTED NEXT YEAR 1998 1999 2000 Restricted by: Restricted for: Donor Access Center 12,243 0 0 TOTAL RESTRICTED FUND (also shown page 2, line 4) 12,243 0 0 MATCI:!ING_G.RANTS Grantor/Matched by n/a n/a n/a TOTAL MATCHING GRANTS (also shown pg. 3, line 2) 0 0 0 IN-KINn SUPPORT riFTAll Serv!ces/Volunteers n/a n/a n/a Material Goods n/a n/a n/a Space, Utilities, etc. n/a n/a n/a Other: (Please specify) n/a n/a n/a TOTAL IN-KIND SUPPORT (also shown on page 2, line 4) 0 0 0 r~otes and Comments: -5- -237- SALARIED POSITIONS AGENCY Goodwill Industries of SE Iowa :"x" those ;that apply : FTE* Salary Position :~ '~ ':' ~ % =. ~- ~. g Last This Next Actual This Budgeted Year Year Year Last Year Year Next Year Change EXECUTIVE DIRECTOR X X ' X 28% 1.00 1.00 1.00 79,000 84,700 88,900. 5% ASSOCIATE DIRECTOR X X X 3o%. 1.00 1.00 1.00 46,300' 56,100!; 59,700 6% -- 1~ '~ CONTROLLER X "X X 3o%,_ 1.00 1.00 1.00 46,300 [: 53,700 ! 56,200;. 5% RETAIL OPERATIONS MGR X X X 31% 0.75 0.75 1.00 33,800! 28,6001: 47,000.64% PERSONNEL DIRECTOR X X X 3o% !.00 1.00: 1.00: 37,200~: 46,100!] 49,300~ 7% COMMUNICATIONS DIRECTOR X X X 3~% 1.00; 1.00 1.00 36,400, 42,300! 44,400 5% PROGRAM COORDINATOR X X X 32% 7.50 6.42 6.00 263,100, 237,900. 238,600 0% VOCATIONAL SPECIALIST X X X 34% 19.00 15.75 15.75 434,900 405,400 424,700 5% STORE MANAGER X X X 34% 9.83 9. ! 0 9.00 229,000 244, 100 262,600 8% CASE MANAGER X X X 36% 1.25 1.00 1.00 27,600 22,000 .. 22,800 4% PERSONNEL TRAINER X X X 35% 0.75 1.00 1.00 19,800' 24,800i 25,900 4% RETAIL SKILLS INSTRUCTOR X X X n/a 1.00 15,500: N/A INSTUCTOR SUPERVISOR X X X 32% 33.26 36.09 28.03 795,855. 705,900~ 696,100 -1% OH:ICE SUPERVISOR X ' X X 36%~ 2.00 2.00 2.00 44,400; 44,600, 46,100 3% JOB COACH X X X 34% 27.58 26.41 26.00 453,400 422,600 43~+,200 3% COMMUNICATIONS ASSIST. X X X 35% 1.00 1.00 1.00 17, 100 23,400 24,200 3% BOOKKEEPER X X X 35%. 4.67 4.00 4.00 84,500 94,300 97,600 3% TRUCK DRIVER X X X 34% 3.75 3.00 2.00 80,300: 65,400 52,200 -20% STQJ,,E CLERK X X X 35%, 46.84 61.60 60.63 637,7005 891,300, 958,800 8% N,IATERIAL HANDLER X X X 38% 31.53 25.60 23.00 473,100 372,800 356,800 -4% Tota~l Staff 195.71 198.72 185.41 3,855,255 3,866,000' 3,986,100 3% Clien_l _Wages 769, 187 751,600 780,000 4% Temp,~rary Wages 401,453 116,000 64,500 -44% TOTAL FTE's and SALARIES 195.71 198.72e: 185.4| 5,025,895, 4,733,600' 4.830.600 2% * Full-time equivalent: 1.0=full-time; 0.5=half-time; etc. -238- -6- AGENCY: Goodwill Industries of Southeast Iowa A. Agency's Mission Statement or Primary Purpose: The mission of Goodwill Industries of Southeast Iowa is to advance the social and economic independence of men and women with disabilities and other persons who may experience barriers to such independence. To achieve this purpose, Goodwill provides a variety of training, employment, and support services. B. Board of Directors: 1. (See attached) 2. Frequency of meetings: monthly 3. Briefly describe board orientation and ongoing training opportunities: Each new member receives a comprehensive orientation focusing on Goodwill's services, operations, finances, culture and values and future plans. Every Board meeting includes training on issues such as board member roles, disabilities, fundraising, etc. C. Finances: 1. Are there fees for any of your services? Yes __X__ No ~ a. If YES, describe circumstances. b. Are they fiat fees X or sliding fees ? 2. Does your agency have: an internal audit external audit X financial review Frequency: annually 3.Has your agency filed the Annual Report with the Secretary of State? Yes X No 4. Has your agency filed Form 990 with the IRS? Yes __X__ No 5. Please discuss your agency's fundraising efforts, if applicable. We have an annual membership drive. We are planning to have a capital campaign in 2002. D. Management: 1. Does each professional staff have a written job description? Yes __X__ No 2. Is the agency Director's performance evaluated at least yearly? Yes __X__ No By VVhom: Executive Committee of the Board -7- -239- GOODWILL INDUSTRIES OF SOUTHEAST IOWA BOARD OF DIRECTORS 1999-2000 OFFICERS Kathleen Krusie Chairperson Claibourne Dungy Vice Chairperson Lelia Helms Secretary Katie Moran Treasurer NAME/HOME ADDRESS OCCUPATION/ADDRESS YEAR TERM ELECTED EXPIRES BESONG, Jean-Paul Executive ! 999 2000 Enterprise Resource Planning Rockwell Collins, Inc. 400 Collins Road NE Cedar Rapids, IA 52402 295-1000 CAMPBELL, Alan B. Retired Hospital Administrator 1988 --- 1650 Koehler Drive NW Apt. 347 St. Luke's Hospital, Cedar Rapids Cedar Rapids, IA 52405-1571 Mercy Hospital, Iowa City 366-4994 CUTLER, Loma Executive Assistant &Training 1998 2001 3464 Collie Court Coordinator Cedar Rapids, IA 52411 HenryRusseIIBruee 378-1324 401 First Street SE Cedar Rapids, IA 52401 298-0242 ** 298-0243 Fax DUNGY, C!aiboume I., MD/MPH University of Iowa Hospital &Clinics 1993 2002 35 Lakeview Knoll NE Department of Pediatrics Iowa City, IA 52240 2569 JCP 351-9173 Iowa City, IA 52242-1083 , 356-3644 356-4855 Fax ** GAYLO, Kym Technical Systems Manager 3113 Dubuque Street Procter &Gamble 1999 2001 Iowa City, IA 52240 2200 Lower Muscatine Road 358-7621 Iowa City, IA 52240 GAYLOMK~AOL.COM e-mail 339-2388 339-2718 Fax -Ta- -240- Coodwill Industries of SE Iowa NAME/HOME ADDRESS OCCUPATION/ADDRESS ! YEAR ~ TERM I ELECTED i EXPIRES HELBLING, John K. Director, Economic Development 1990 2001 2675 Rainier Court NE AI!iant Utilities Cedar Rapids, IA 52402 P.O. Box 351 364-8893 Cedar Rapids, IA 52406 398-7290 398-4567 Fax HELMS, Lelia B., Ph.D., J.D. Professor, PPLS College of Educ. 1850 Flanagan Court The University of Iowa 1994 2000 Iowa City, IA 52246 N465 Lindquist Center 354-5901 Iowa City, IA 52242 335-5370 HOLZHAMMER, Reverend Robert E. Rector Emeritus 1992 200 l (Rev. Canon) Trinity Episcopal Church 2 105 Muscatine Avenue 320 E. College Sweet Iowa City, IA 52240-2119 Iowa City, IA 52240 338-0400 337-3806 HRADEK, Elizabeth A. (Betsy) R.N., M.A. 1997 2000 1746 Winston Drive University of Iowa Hospital &Clinics Iowa City, IA 52245 2929 JPP Iowa City, IA 52242 ** 356-1754 KRUSIE, Kathleen Vice President 1993 2002 3 121 Adirondack Drive NE Mercy Medical Center Cedar Rapids, IA 52402 701 l0m Street SE 364-0549 Cedar Rapids, IA 52402 398-6451 398-6912 Fax LEHRMAN, Bruce President 1999 2001 4004 Sally Drive NE LIVEware 5, Inc. Cedar Rapids, IA 52402 222 3rd Avenue SE, Suite 5 378-1238 Cedar Rapids, IA 52402 blehrman(~liveware5.com e-mail 298-3455 298-3457 Fax MOORE, R. Dean CEO/Founder 1998 2001 2998 Eagle Avenue NW Quality Care, The Nature Care Co. Oxford, IA 52322 P.O. Box 5613 645-2868 Coralville, IA 52240-5613 354-3108 358-5845 Fax ** -7b- -241 - Goodwill Industries of SE Iowa NAME/HOME ADDRESS OCCUPATION/ADDRESS ~ YEAR TERM ELECTED EXPIRES MORAN, Katie, CPA Senior Manager 1530 East Avenue NW McGladrey & Pullen, LLP 1998 2001 Cedar Rapids, IA 52405 22 ! 3 Avenue SE 366-2639 Cedar Rapids, IA 52401 366-2791 SCHREIBER, James Human Resources Director 1995 2001 3940 Wyndham Drive NE National Propane Cedar Rapids, IA 52402 AIliant Tower, Suite 1700 393-7300 200 First Street Cedar Rapids, IA 52401 365-1550 365-2627 Fax SIMON, Dale, Ph.D., CPA Dean -Iowa City Center 1998 2001 46 Pentire Circle Kirkwood Community College Iowa City, IA 52245 1816 Lower Muscatine Road 337-2674 Iowa City, IA 52240 338-3658 ** 351-3895 Fax TAETS, Mell Senior Vice President 1999 2001 7625 Princeton Drive NE Norwest Bank, Cedar Rapids Cedar Rapids, IA 52402 101 3'd Avenue SW 447-0339 Cedar Rapids, IA 52406 MATaets(~AOC.com e-mail 368-1148 368-1299 Fax WATSON, John (Ex Officio) 403 Elmridge Avenue President ...... Iowa City, IA 52245 Goodwill Industries of Southeast Iowa 337-9225 1410 South First Avenue P.O. Box 1696 Iowa City, IA 52240 337-4158 466-5487 Voice Mail 337-7369 Fax -7c- -242- AGENCY: Goodwill Industries of Southeast Iowa " E. Program/Services: Please define your agency's units of service (service definition, length of time, cost per unit of service, number of units provided, direct or indirect.) Service Definition Length of Time Cost/Unit Employment Services Job Coaching (direct) V4 hour $10.45 ACCESS Evaluation (direct) 3 - 4 days $450 ACCESS Training (direct) 4 - 5 days 9550 Please supply information about clients served by your agency during last two complete budget years. Enter Years 1997 1998 1. How many Johnson County residents (including la. Duplicated 281 301 Iowa City and Coralville) did your agency serve? Count lb. Unduplicated 235 252 Count 2. How many Iowa City residents did your agency 2a. Duplicated N/A N/A serve? Count 2b. Unduplicated N/A N/A Count 3. How many Coralville residents did your agency 3a. Duplicated N/A N/A serve? Count 3b. Unduplicated N/A N/A Count 4. How many units of service did your agency provide? 4a. Total 70,500 69,500 4b. To Johnson 32,000 33,500 County Residents 5. Other Areas Served: Do you provide services to areas outside of Johnson County? Area(s) served: Linn County Services provided: Vocational Rehabilitation Funding Sources: DVRS and 24 counties -8- -243- AGENCY: Goodwill Industries of Southeast Iowa 6. Client Profile (for last complete year, if available): Age Gender Ethnicity 0 - 5 Female 141 African American 16 6 - 17 14 Male 160 Native American 18 - 29 125 Asian 11 30 - 61 138 Hispanic 18 62 - 75 24 Caucasian/Non-Hispanic 256 75 + Multi-racial 7. Evaluation and Review: A. Please discuss how your agency measures the success of its programs. We use a Walker and Associates program evaluation system to measure our effectiveness, efficiency and customer satisfaction. (see enclosed) B. Does your agency have performance objectives? (see enclosed) C. What plans does your agency have to increase. efficiency and effectiveness? · We have enhanced staff development. · We will be conducting a regional needs assessment and satisfaction survey regarding our services in October of 1999. Data collected will be a part of our strategic planning process. 8. In what ways will the needs of your service population change in the next five years: · The level of severity of disability is likely to increase requiring more support and greater use of creative accommodations such as assistire technology. · The population we serve will be aging requiring additional support and retirement related services. · We may be serving a group of individuals who have disadvantaging conditions that are not disability related. This is due to welfare reform and job training consolidation legislation. 9. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: · Our financial difficulties have made it harder for us to start new programs and support them with profits generated by our business operations. -9- -244- GOODWILL INDUSTRIES OF SOUTHEAST IOWA Outcomes Measurement System CLIENTS DIVISION OF VOCATIONAL SERVICES FOR PER- GOODWILL INDUSTRIES FAMILY MENTAL HEALTH RESIDENT. REHABILITATION SONS WITH INTERNATIONAL AGENCIES PROGS. SERVICES DISABILITIES EMPLOYERS COUNTY DEPARTMENT OF DEPT. OF UNITED ADVOCACY IOWA CEO GOVERNMENTS HUMAN SERVICES CORRECTIONS WAYS GROUPS BOARD OF DIRECTORS MISSION: To advance the social and economic independence of men and women with disabilities as well as other persons, who may experience barriers to such independence. To achieve this purpose, Goodwill provides a variety of training, employment, and support services. AGENCY ADMISSION CRITERIA: (except by special arrangement) · 16 years of age or older · Documentation of a disability or disadvantaging condition · Not harmful to self or others · Capable of, or can arrange, transportation · Capable of, or can arrange, physical care (provided ' at Iowa City facility programs) · Availability of services and supports that match the individual's preferences, strengths and needs · Third party funding or self sponsorship COMMUNITY- BASED SERVICES Community Employment Services Case Management Supported Community Living Community Based Assessment GOAL: To provide community based vocational GOAL: To provide services coordination to GOAL: To provide services coordination to services to individuals with disabilities in order to persons with brain injuries in order to increase persons with brain injuries in order to increase improve vocational functioning and increase the level of independence and improve their the level of independence and improve their independence. quality of life. quality of life. ADMISSION CRITERIA: ADMISSION CRITERIA: ADMISSION CRITERIA: · Meet agency criteria · No age limitations · No age limitations - Expressed interest in working in the · Documentation of brain injury · Resident of Benton, Cedar, Iowa, community · Resident of Benton, Cedar, Iowa, Jones, Linn, or Washington Counties SERVICES PROVIDED: Jones, Linn, or Washington Counties · Completion of the acute care phase Career exploration/development · Completion of the acute care phase of recovery Worksite evaluation/shadowing of recovery Vocational counseling · No fee charged SERVICES PROVIDED: Personal/social adjustment · Advocacy Basic work habits training SERVICES PROVIDED: 0 Assessment and planning Occupational skills training · Advocacy · Referral coordination Independent living skills training · Assessment and planning ° Consultationlsupportforfamilies Job seeking skills training · Referral coordination · Empowerment training Job placement · Consultationlsupport for families · Follow-up Job modification/accommodation ° Empowerment training · Supported Community living Follow-up/job coaching · Follow-up Services · Supported Community living INDIVIDUALS SERVED: Services INDIVIDUALS SERVED: Persons with Persons with · Brain injury INDIVIDUALS SERVED: · Brain injury · Mental illness Persons with · Mental illness · Mental retardation · Brain injuries · Mental retardation · Developmental disabilities · Organic brain disorders · Developmental disabilities · Physical disabilities · Family members · Physical disabilities Revised 2~98 -9a- -245- Goodwill Industries of Southeast Iowa COMMUNITY EMPLOYMENT SERVICES WHO TIME OF EXPEC'FANCIES RESULTS RESULTS OBJECTIVES MEASURES APPLIED TO MEASURE MIN. GOAL 1998 1997 Obtain competitive % of clients who obtain All terminees 90 days after 25% 40% 43% 33% employment competitive termination employment Obtain supported % of clients obtaining Clients who are 90 days after 75% 90% 93% 88% employment Supported Employment available for S.E. obtaining S.E, Obtain reasonable Average hourly wage All graduates 90 days after $6.00 $6.50 $6.51 $6.37 competitive wage termination Obtain reasonable Average hourly wage All supported 90 days after $5.00 $%. 15 $5.05 $4.98 supported wage employees obtaining S.E. Maintain # of clients who remain All in program > 6 End of sixth month of supported in the same S.E. months who began continuous work in a employment position for six report period in S.E. S.E. position 90 100 120 122 continuous months and didn't graduate Minimize cost per Average cost per All participants At end of report participant program participant period $2,500 $2,000 $1,929 $2,044 during report period Maximize client Average score on the All participants At ISP Staffing satisfaction with client satisfaction 2.25 2.50 2.41 2.45 the program survey (0 - 3 scale) DEFINITIONS CLIENT DESCRIPTORS SUPPLEMENTAL DATA PARTICIPANT: Individual who is in a supported employment position. Number of persons with (primany): Number in program (last day of M.R./D.D. 132 reporting period). 219 M.I, 154 COMPETITIVE EMPLOYMENT: Permanent, employer paid, T.B.I. 38 Number of persons obtaining minimum wage or above position. No program support, other than P.D. 35 temporary supported follow along, provided. Disadvantaging condition D employment. 18 SUPPORTED EMPLOYMENT: (S.E.) Permanent, community based, employer or contractually paid position. Program support is provided. May be individual site, group work site orwork crew. TERMINEE: Individual who is no longer in the program. GRADUATE: Terminee who has obtained competitive employment. TEMPORARY EMPLOYMENT: Supported or competitive position with a known duration of less than six months. COST: Direct and indirect program expenses. Analysis: Percent of persons graduating is up 10%, All other measures are in line with previous year. Recommendations: Develop two additional work crews (enclaves). -gb- Form revised: 11/97 246- AGENCY: Goodwill Industries of Southeast Iowa · It has been difficult to attract and keep qualified direct service workers. · Our beverage container project has ended due to competition and the development of new technology (reverse vending machines). We have depended on this 19-year project as a source of income and jobs for people with disabilities. We have shifted our emphasis to enhancing our retail processing, sales and training programs. · We have become a partner in Workforce Development which positions us well to begin providing vocational services for persons with disadvantaging conditions. · Funding is limited in many of the counties we serve. In addition, each of the 25 counties we serve has its own managed care plan that outlines 25 separate service priority lists, billing procedures and quality assurance requirements. 10. List complaints about your services of which you are aware: Waiting times for certain services. 11. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: Some of our services have waiting lists; some waiting times are 1 - 2 months. Some possible solutions include: · Seek more grants. However, these are generally time limited. · Lobby the national and state elected officials to provide more funding for people with disabilities. (We currently are involved in lobbying efforts at the state level). How many people are currently on your waiting list? 20 12. In what way(s) are your agency's services publicized? · Publications: brochures, quarterly newsletter. · Media: PSA's, paid ads, news and feature releases. · Public speaking, tours, annual meeting, Business P.M.'s. · Web page. 13. United Way involvement by your agency: ("X" if agency participates) a. Agency Directors Meetings X b. Agencies Representative to Funding Hearings X c. Business Blitz X d. Day of Caring X e. Kick Off X f. Victory Reception X g. Other -10- -247- AGENCY: Goodwill Industries of Southeast Iowa AGENCY HISTORY Goodwill Industries of Southeast Iowa was established in Iowa City in 1965 to provide rehabilitation, training and employment services to persons with disabilities and other disadvantaged persons who may experience barriers to competitive employment. The Goodwill program is designed to encourage and enhance dignity, self-respect and social and economic independence. The need for an organization like Goodwill Industries was recognized in the early 1960's by the local Association for Retarded Citizens and area professionals. In the spring of 1965, the Iowa City Kiwanis Club began early organizational efforts, and Goodwill Industries was incorporated on November 24, 1965. Goodwill first opened its doors in early 1966 in the former Montgomery Ward building in downtown Iowa City. In 1968, Goodwill moved to a new 32,000-sq. ft. facility on First Avenue. A retail store in Cedar Rapids was opened in 1967 and training programs began there in 1973. The Iowa City Goodwill Industries was one of the first organizations in Iowa to be fully accredited by the Commission on Accreditation of Rehabilitation Facilities in 1977. It has maintained the highest level of accreditation by CARF ever since. Goodwill has ranked high in the state in job placements the past several years. Eleven state grants have been awarded for innovative supported employment programs from 1985 to 1999. Goodwill Industries began providing community-based training and employment services for persons with brain injuries in late 1989. The program was funded by a grant from the Division of Vocational Rehabilitation Services and was developed under the auspices of the East Central Iowa Brain Injury Task Force. A services coordination component for these individuals and their families was added during 1992. During 1998, Goodwill began offering supported community living services for persons with brain injuries. During 1995, Goodwill began the ACCESS Program. This program is designed to provide evaluation of the need for and training in the use of assistlye technology to aid persons with disabilities to build on their strengths and overcome barriers to independence. Goodwill received major contributions for renovation and equipment to implement the ACCESS Program from the Roy J. Carver Charitable Trust, The City of Iowa City Community Development Block Grant program and the Iowa Division of Vocational Rehabilitation Services. Goodwill benefits its clients by assisting them to help themselves. It enables economic and social advancement of people by providing jobs, training for jobs and placement into jobs. Both nationally and locally, it is the largest private sector employer of persons with disabilities -~ helping tax "users" become taxpayers. Goodwill is a leader in seeking to create job opportunities in other sectors. It provides valuable labor contracting services to area business and industry. Goodwill also benefits its communities by recycling a tremendous quantity of donated materials. -11- -248- AGENCY: Goodwill Industries of Southeast Iowa FY99 GOALS - Employment Services Goal: To increase the level of vocational independence, decrease hospitalization/ institutionalization and increase opportunities for successful living for persons with disabilities by providing community-based training and employment services. Objective A: During 1999, provide vocational services to 175 Johnson County residents. Results: In line to serve more than 175 Johnson County residents. Objective B: During 1999, place and maintain 40 Johnson County participants into competitive employment. Results: Projections indicate that we will place less than 40 individuals competitively. Objective C: During 1999, place and/or maintain 125 Johnson County participants in supported employment positions. Results: Projections indicate that we will place more than 125 individuals in supported employment positions. -12- -249- AGENCY: Goodwill Industries of Southeast Iowa AGENCY PROGRAM GOALS AND OBJECTIVES Name of Program: Employment Services Goal: To increase the level of vocational independence, decrease hospitalization/ institutionalization and increase opportunities for successful living for persons with disabilities by providing community-based training and employment services. Objective A: During 2000, provide vocational services to 175 Johnson County residents. Objective B: During 2000, place and maintain 25 Johnson County participants into competitive employment. Tasks: 1. Provide job-seeking skills training. 2. Provide support groups to provide peer training and support. 3. Develop sufficient job sites. 4. Provide job coaching to individuals who have been placed. 5. As part of community education, speak to a variety of community groups. Objective C: During 2000, place and/or maintain 125 Johnson County participants in supported employment positions. Tasks: 1. Develop 30 new supported employment sites. 2. (See tasks for Objective B.) 3. Develop two additional community-based group work sites. Resources Needed To Accomplish Objectives: 1.6 full-time equivalent Vocational Specialists. 2. 10 FTE Job Coaches. 3. Office space located at Employment Services (Eastdale Mall). 4. Miscellaneous staff related expenditures (professional liability insurance, travel, and training). Cost of Program: 1999:866,400 2000:864,200 -13- AGENCY: Goodwill Industries of Southeast Iowa AGENCY PROGRAM GOALS AND OBJECTIVES Name of Program: ACCESS Goal: To increase the level of vocational independence and increase opportunities for successful living for persons with disabilities by providing evaluation and training in the use of assistive technology. Objective A: During 2000, provide assistire technology evaluations for 25 Johnson County residents. Objective B: During 2000, provide training in the use of assistire technology for 30 Johnson County residents. Tasks: 1. Provide staff training to keep current with the constantly changing technology. 2. Purchase additional equipment for participants to utilize. 3. Train participants and family members. 4. Provide follow-up services for participants who have been trained. 5. As part of community education, speak to a variety of community groups regarding assistive technology and other accommodations. Objective C: During 2000, provide computer skills training for 40 Johnson County residents. Tasks: 1. Provide staff training to stay current with popular clerical software. 2. Utilize updated clerical skills training curriculum. Resources Needed To Accomplish Objectives: 1. One full time Technology Specialist. 2. One FTE Clerical Skills Trainers. 3. The Access Center - space located at Goodwill Industries. 4. Miscellaneous staff related expenditures (professional liability insurance, travel, and training). 5. A local area network, current word processing, spreadsheet, database, and desktop publishing software. 6. An assortment of adaptive computer keyboards and switches. 7. A variety of communication devices. Cost of Program: 1999:85,000 2000:73,400 coghs~agenava~ doc -14- -251 - HUMAN SERVICE AGENCY BUDGET FORM Director: MARYANN DENNIS City of Coralville Agency Name: GREATER IOWA CITY HOUSING FELLOWSHI Johllson County City of Iowa City Address: 1700 S. lST AVE #25B P.O. BOX 1402 United Way of Johnson County Phone: 358-9212 Completed by: MARYANN DENNIS 1/1/00 - 12/31/00 X 10/1/00 - 9/30/01 30-Sep-99 4/1/00 - 3/31/01 - (date) 7/1/00 - 6/30/00 COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) Program 1 Affordable Homing GICHF develops (through acquisition and rehabilitation or construction) affordable rental housing at scattered sites throughout Iowa City. 72 units have been placed in service and house 210 people. An additional five units have been purchased and are currently being rehabbed. Funding is in place to purchase and rehab 9 units. GICHF offers homeownership opportunities for low-income households. Newly constructed houses are sold at affordable prices to qualified buyers, while GICHF retain~ ownership of the land. The home owner enters into a long term land lease agreement with GICHF. Program 2 Security Deposit Loan Program Sponsored by Mercantile Bank, this award winning program offers no interest, one year loans to low-income households to pay a damage deposit. A limited number of grants are available for low-income Iowa City households to pay a utility deposit. Local Funding Summary: 4/1/98 - 4/1/99 - 4/1/00 - % of Total 3/31/99 3/31/00 3/31/01 Budget United Way of johnson County - - 6,196 7,188 7,500 0.77% Does Not Include Designated Gvg. FY99 FY00 FY01 City of Iowa City 0 0 0 Johnson County 0 0 0 City of Coralville 0 0 0 jccoghs/xlbudg. xls 1 252- AGENCY: Greater Iowa City Housing Fellowship BUDGET SUMMARY ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR Enter Your Agency's Budget Year --> 1998 1999 2000 1. TOTAL OPERATING BUDGET 1,139,095 949,923 973,268 (Total a+b) a. Carryover Balance (Cash 19, 121 20,852 7,418 ~'om line 3, previous column) b. Income (Cash) 1,119,974 929,071 965,850 2. TOTAL EXPENDITURES (Total a+b) 1,118,243 942,505 958,544 a. Non-directed funding 94,847 142,405 150,222 b. Program Total (List Progs. Below) 1,023,396 800,100 808,322 1 Affordable Housing 1,016,068 791,344 799, 128 2 Security Deposit Loan Program 7,328 8,756 9, 194 3 4 6 7 8 4. RESTRICTED FUND BALANCE (Total from page 5) 806,195~ 527,8781 509,062 5. IN-KIND SUPPORT (Total from Pag 5 ) 31,075 41,233 11,544 6. NON-CASH ASSETS 3,783,828 4,540,594 5,448,712 Notes and Comments: #1 .a. is an audited number. BIV 'LY DESCRIBE HOW LOCAL FUNDS WERE SPENT LAST YEAR: To operate the Security Deposit Loan Program -253- AGENCY Greater Iowa City Housing Fellowship INCOME DETAIl, 1998 1999 2000 NON- ACTUAL THIS YEAR BUDGETED DIRECTED PROGRAM PROGR~ LAST YEAR PROJECTED NEXT YEAR FUNDING I 2 1~ Local Funding Sources- 6,196 7,188 7,500 7,500 a. Johnson County b. City of Iowa City c. United Way of Johnson County 6,196 7,188 7,500 7,500 d. City of Coralville e. f, 2. Grams/Loans- State, Federal, Foundations 806,195 527,878 509,062 13,172 490,890 5,000 a. Federal Home Loan Bank Grant 85,000 50,000 65,000 65,000 b. ESGP Grant 5,509 4,491 5,000 5,000 c. City of Iowa City HOME/CDBG Loans 374,091 223,388 226,570 6,797 219,773 d. State of Iowa HOME Loan 341,595 249,999 212,492 6,375 206,117 e. f. 3. Net Sales Of Services (sources) 276,655 364,683 419,067 31,676 387,391 a. Rent 274,889 362,585 416,549 29,158 387,391 b. Reimbursements &Refunds 1,225 1,018 1,222 1,222 c. Rental Late Fees 541 1,080 1,296 1,296 4. Net Sales of Materials 10,510 5,722 4,712 2,546 2,166 - a. House Sales 8,111 3,250 2,166 2,166 b. Managemere Fees 2,399 2,472 2,546 2,546 5. Contributions/Donations 12,340 15,223 15,984 15,984 a. United Way Designated Giving 2,739 2,546 2,673 2,673 b. Other Contributions 550 130 137 137 c. Member Contributions 9,051 12,547 13,174 13,174 6. Special Events 1,455 1,528 1,452 1,452 a. Poster Sales 1,455 1,528 1,452 1,452 b. c. 7. Interest Income 654 2,694 2,829 2,829 8. Other- List Below 5,969 4,155 5,245 1,996 1,680 1,569 _ a. Land Lease Fees 360 760 1,680 1,680 b. Misc. 4,470 1,901 1,996 1,996 c. SDLP Repayment &Fees l, 139 1,494 1,569 1,569 TOTAL INCOME (same as p. 2, line lb) 1,119,974 929,071 965,850 69,654 882,127 14,069 Notes and Comments: -254- jccoghs/xlbudg.xls 3 AGENCY Greater Iowa City Housing Fellowship INCOME DET~,H. (cont) PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM N/A 3 4 5 6 7 8 1. Local Funding Sources- a. Johnson County b. City of Iowa City c. United Way of Johnson County d. City of Coralville e. f. 2. Grants - State, Federal, Foundations a. b. c. d. e. f. 3. Net Sales Of Services (sources) a. b. c. : :t Sales of Materials a. b. c. 5. Contributions/Donations a. United Way Designated Giving b. Other Contributions 6. Special Events a. b. C. 7. Interest Income 8. Other - List Below a. b. c. TOTAL INCOME (same as p. 2, linelb) Notes and Comments: jccoghs/xlbudg.xis - 3a- -255- PROGRAM EXPENDITURE DETAIL AGENCY Greater Iowa City Housing Fellowship 1998 1999 2000 NON- PROGRAM PROGRAM ACTUAL THIS YEAR BUDGETED DIRECTED 1 2 -- LAST YEAR PROJECTED NEXT YEAR FUNDING 1 Salaries 60,331 80,750 94,000 94,000 2. Employee Benefits &Taxes 6,873 16,860 17,086 17,086 3. Staff Development 537 3,798 644 644 4. Professional Consultation 6,352 11,384 11,953 11,953 5. Publications &Subscriptions 195 195 205 205 6. Dues and Memberships 152 341 358 358 7. Office Rent 5,520 9,220 9,220 9,220 8. Building & Maintenance 9. Equiptment Purchase/Rental & Depreciation 2,066 4,065 2,169 2,169 10. Utilities 0 11. Telephone 1,626 1,702 1,787 1,787 12. Office Supplies &Postage 3,065 3985 4,184 4,184 13. Printing and Publicity 670 335 352 352 14. Local Transportation 1,214 1,578 1,657 1,657 15. Insurance 2,638 3,442 3,614 3,614 16. Audit 2,600 2,850 2,993 2,993 17. Interest 18. Other (Specify): Tenant/Volunteer 1,008 1,900 2,280 2,280 ' 19 Property Depreciation 69,338 85,700 102,840 102,840 20 Filing and Recording 292 1,460 1,752 1,752 _ 21 Imurance (~-ctlord &Builders Risk) 8,159 14,348 17,218 17,218 22 Permits/Fees/Utilities 8,550 12,648 15,178 15,178 23 Property Taxes & P.I.L.O.T. 24,153 35,622 42,746 42,746 24 Project Development Costs 9,729 0 25 Maintenance &Repairs 22,425 23,546 28,255 28,255 26 SDLP Repayment Expense 7,328 8,756 9,194 9.194 27 Mortgage Interest/Bank Fees 126,178 150,227 180,272 180,272 28. Property Acquisition 747,224 467,793 408,587 408,587 TOTAL EXPENSES ( p. 2, une 2) 1,118,243 942,505 958,544 150,222 799,128 9,194 56- jccoghs/xlbudg.xls - 4 - PROGRAM EXPENDITURE DETt, IL AGENCY Greater Iowa City Housing Fellowship (continued) PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM N/A 3 4 5 6 7 8 1. salaries 2. Employee Benefits & Taxes 3. Staff Development 4. Professional Consultation 5. Publications & Subscriptions 6. Dues and Memberships 7. Mortgage, Rent and Property Tax 8. Building & Maintenance 9. Equiptment Purchase/Rental 10.Utilities 11. Telephone 12. Office Supplies & Postage 13. Printing and Publicity 14. Local Transportation 15. Insurance Audit 17. Interest 18. Other (Specify): 19 20 21 22 23 24 25 TOTAL EXPENSES ( p. 2, line 2) ] Notes and Comments: jccoghs/xlbudg.xls - 4a - -257- AGENCY Greater Iowa City Housing Fellowship ACTUAL THIS YEAR BUDGETED RF, STRICTI~D FUNDS: LAST YEAR PROJECTED NEXT YEAR Restricted by: Restricted for: a. City of Iowa City HOME/CDBG Funds Housing Production 374,091 223,388 226,570 b. State of Iowa HOME Funds Housing Production 341,595 249,999 212,492 d. Emergency Shelter Grant Program SDLP &City Utilities 5,509 4,491 5,000 e. Federal Home Loan Bank [ Housing Production 85,000 50,000 65,000 ttTOTAL RESTRICTEDFUND (also shown page 2~, line 4) . ~806,195 _527,878 509,062[ MATCHING GRANTS Grantor/Matched by a. City of Iowa City HOME Funds Property Tax Exemption 93,523 55,847 56,643 b. State of Iowa HOME Funds Property Tax Exemption 85,399 62,500 53,123 TOTAL MATCHING GRANTS (also shown pg. 3, line 2) ~ 178,922l 118,347 109,766 LNT-KIND SUPPORT D!~,TAH, S ervices/Volunteers 3,555 3,733 3,919 Material Goods** 22,520 32,500 2,625 Space, Utilities, etc. Other: (Please specify) Professional Volunteers 5,1300 5,000 5,000 TOTAL IN-KIND SUPPOR (also shown on page 2, line 5 ~' 31,075] 41,233~ 11,544 Notes and Comments: **GICHF received generous donations of lots - one lot in 1998 and one lot in 1999. We hope this trend continues, but will not rely on it. 258- jccoghs/xlbudg.xls - 5 - SALAIiI'E.D POSITIONS AGENCY Greater Iowa City Housing Fellowship "X"all that a-~ply FTE* Salary. Position/Title ~ ,~ .~ Last This Next Actual This Budgeted % Year Year Year Last Year Year Next Year Change Executive Director 24 x x 19°,~ 1.00 1.00 1.00 32,000 40,000 40,000 0% Compliance Manager 24 x x 23% 0.88 0.88 0.88 28,331 27,000 29,000 8% Maintenance &Repair Employee* 19 x x 21% 1.00 1.00 13,750 25,000 0% TOTAL FTE's and SALARIES 1.88[ 2.88 2.88 60,331 80,750 94.000 3% * Full-time eqmvalent: 1.0=full-time; 0.5=half-time; etc. *The new, full-time Maintenance and Repair Employee position was filled in June, 1999. -259- jccoghs/xlbudg.xls - 6 - AGENCY: Greater Iowa City Housing Fellowsh5 ACCOUNTABILITY QUESTIONNAIRE A. Agency's ,Mission Statement or Pdmary Purpose: The mission of G1CFF is to increase access to and availability of affordable housing for low-income people in Johnson Count3'. B. Board of Directors: 1. Please attach a list of your agency's Board of Directors (page 7A) 2. Frequency of meetings: Monthly except Auaust 3. Briefly describe board orientation and ongoing training opportunities: New Trustees are recruited and oriented by the Trustee Recruitment Committee and the Executive Director. One third of the Trustees represent the low-income community. Trustee Committees are active. The Board has held two Planning Retreats since incorporation. Time is set aside at occasional Trustee meetings for in-service education with guest presenters C. Finances: 1, Are there fees for any of your services? Yes x__ No __ a. If YES, descdbe circumstances. b. Are they fiat fees x or sliding fees x ? Rents are charged for rental housing units. Rents are strictly controlled. The majority of tenants pay no more than 30% of their income for rent. GICI-fF rental units are available to HUD Section 8 voucher recipients. HUD Section 8 pays a portion of the rent for eligible households. A $20monthly land lease fee is charged to home buyers. A $15 application fee is charged for Security Deposit Loan applicants. 2. Does your agency have: an internal audit external audit x financial review Frequency yea fly 3. Has your agency filed the Annual Report with the Secretary of State? Yes x No 4. Has your agency filed Form 990 with the IRS? Yes __x No 5, Please discuss your agency's fundraising efforts, if applicable. GICHF participates in competitive funding cycles to secure financing for housing development. The "Doors oflowa City" poster continues to successfully sell at Prairie Lights Book Store - GICHF receives 100% of the sales price. Member orgamzatious contribute to GICHF, D. Management: 1. Does each professional staff have a wdtten job description? Yes x No 2. Is the agency Directors performance evaluated at least yearly? Yes __x__ No By Whom? Human Resources Committee of the Board of Trustees -260- :Lisa Anthony 339-4404 Ms. Glorine Berry 337-5008 Mr. Lanny Benishek 356-9025 x ~21 Ash Stx~-t 4670 Sioux Avenue P.O. Box 1880 Iowa City, IA 52240 Iowa City, IA 52240 Iowa City, IA 52244 Mr. Jerry Dallaxn h-338-9330 Mr. Charles Eastham, President Mr. Kevin Hamck 351-8811 18 Valley View KnollNE w335-0217 l152E. CourtSt. 356-7000#7144 2346MormanTrekBlvd. Iowa City, IA 52240 Iowa City, IA 52240 Iowa City, IA 52246 Richard Klausner 351-1327 Ms. Theresa Kling~nberg 337-8897 Ms. Pat Levin, Treasurer 337-5421 725 South Clinton 320 W. Benton St. 3 Fairview Knoll Iowa City, IA 52240 Iowa City, IA 52246 Iowa City, IA 52240 Mr. Brian Loring 358-0438 Mary McCue, Secretary 338-6134 Mr. Roger Medsker, Vice-President Neighborhood Centers of johnson CO 447 S. Summit 2345 MacBride Dr. w 335-5487 P O Box 2491 Iowa City, IA 52240 Iowa City, IA 52246 Iowa City, IA 52244 Ms. Patti Santangclo 335-5472 Ms. Ruth Wagner 338-3830 3035 Stanford Ave. 614 Keswick Ictwa City, IA 52245 Iowa City, IA 52246 GREATER IOWA CITY HOUSING FELLOWSHIP BOARD OF TRUSTEES 1999 7(a) AGENCY: Greater Iowa City Housing Fellowship E. Program/Services: Please define your agency's units of service (service definition, length of time, cost per unit of service, number of units provided, direct or indirect.) All services provided by GICHF are direct services. Affordable Rental Housing: one umt of service = rental for all or pan of one year for each household member. Rents are controlled by governmental funding sources. GICHF tenants whom receive rental assistance pay no more than 30% of their income for rent. HUD Section 8 subsidizes the remainder of the rent. Secun.ty Deposit Loan Program: one trait of service = one loan issued per household. The SDLP in is operation if funds are available to make loans. Cit)' of Iowa City Utility Deposit: one unit of service = one deposit paid per household. Please supply information about clients served by your agency during last two complete budget years. i Enter Years ----> 1997 1998 !1. How many Johnson County la. Duplicated Hsg. residents (including Iowa City and Count Lo~s ' Coralville) did your agency serve? lb. Unduplicated Hsg. 118 Hsg. 193 , COtlilt Loans 12 Loans41 2a. Duplicated Hsg. 120 Hsg. 187 2. How many Iowa City residents did Count Lo~s ~0 Lo~ 30 your agency serve? 2b. Unduplicated rag. 118 Hsg. 193 Count Loans 10 Loans 30 3a. Duplicated Hsg.0 H~o. o 3. How many Coralville residents did Count your agency serve? 3b. Unduplicated rag. o H,g. o Count Loans 2 Loans 8 4a. Total Hsg. 120 Hsg. 193 4. How many units of service did your Lo~ ~2 Loa.s agency provide? 4b. To Johnson Hsg. 120 Hsg. 193 County Residents Lo~s ~2 Lo~4~ Refer to form instructions for definition of duplicated and unduplicated. 8 -262- AGENCY: Greater Iowa City Housing Fellowship 5. Other Areas Served: Do you provide services to areas outside of Johnson County? No 6. Client Profile (for last complete year, if available): Statistics here are for the heads of households for rental housing units only. GICHF owned/managed 67 rental units for the last full year that statistics are reported on this form. Age Gender Ethnicity 0 - 5 iN/A Female 49 African American 27 6 - 17 N/A Male 18 Native Amedcan 1 18 - 29 N/A Asian 30 - 61 N/A Hispanic 5 62 - 75 N/A Caucasian/Non-Hispanic 34 75 + N/A Multiracial 7. Evaluation and Review: A. Please discuss how your agency measures the success of its programs. Affordable Housing - increase in the number of affordable rental housing units placed in service. Number of houses sold. Lease renewals. Vacancy rates. ~ arity Deposit Loan Program - requests for loans and applications received. Repayment rate of loans. Monthly statistical reports. B. Does your agency have performance objectives? [Give several examples] Performance objectives and goals are also reported at the end of this form. To decrease rents upon debt retirement to a level affordable for low-income families without rental subsidies. To structure the financing of rental housing projects such that affordable rents can be charged to working families when the units are placed into service. To become self-supporting, by funding administrative and operational expenses with rental income. To increase funding sources by building the capacity of GICHF through partnerships with other developers of affordable housing. To increase public awareness of the housing crisis in our community and break down barriers/dispel myths about low-income families. c. What plans does your agency have to increase efficiency and effectiveness? GI CHF continues to increase the capacity of staff through partnerships with for-profit and other non-profit developers and ongoing m-service/traimng. The Executive Director has completed the Housing Development Finance Professional certification program lhrough the National Development Council. ~exx funding sources for housing development will be sought. 9 -263- AGENCY: Greater Iowa City Housing Fellowship 8. In what ways will the needs of your service population change in the next five years: It is anticipated that the need for affordable housing for low-income households in Iowa City and surrounding Johnson Count' will increase and will remain critical. The top two priorities of the City of Iowa City's five year City STEPS Consolidated Plan for Housing. Jobs and Services are: · the acquisition of land and/or construction of rental traits · rehabilitation of existing housing stock. The Maxfield Study regarding housing needs is a good resource that defines the housing needs in our area. The need for rental units that are conducive to family living will also increase. Many rental units constructed in this area are configured for non-related student households. That is, units tend to have many bathrooms and bedrooms, small kitchens and h miled common areas. The cosl of moving and other barriers to accessing safe, decent housing will increase. All landlords, including owners renting to assisted households may charge up to two months rent for a deposit. The City of Iowa City utility deposit for renter households is a major barrier. The local vacancy rate for rental units will stabilize, and more rental units will be available, increasing the demand for Security Deposit Loans. The cost of housing will continue to increase. Additional houses will be constructed to be sold at affordable prices to low-income households, while ensuring that all re-sales are income-targeted through continued land ownership by GICHF. 9. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: A factor of developing affordable housing is multi-layered financing with several sources and strictly regulated uses. This results in intricate planning, implementation and monitoring. There is very little vacant, developable land in Iowa City. GICHF has encountered resistance from neighborhoods to add lower cost housing in certain areas of Iowa City. Conununity ntisperceptions of "low-income" households presents a challenge to GICHF, GICHF has a priority to dispel stereo-types and NIMBYism. The location and cost of placing housing units in service presents a challenge to GICHF. There are no funds available for the operation of the Security Deposit Loan Program. It is the only program in Johnson County to provide a revolving fund of money for Security Deposits. The SDLP is a labor intensive program. Even though programmatic changes have been implemented to reduce administrative duties, this program continues to require a significant amount of staff time lo administer. 10. List complaints about your services of which you are aware: The need for additional affordable housing exceeds the existing available units. GICHF occasionally receives complaints about tenants and/or properties. All complaints are immediately addressed by staff. GICHF proposed projects have met with resistance from neighborhood groups in Iowa City. GICHF's exemplary tenant selection and property management practices will contribute to the amelioration of the stereo-typing of low-income households and the NIMBYism in our community. 10 54- AGENCY: Greater Iowa City Housing Fellowship 11. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: GICHF maintains an applicant pool for rental units. The eligible applicant pool remains constant at between 50-60 households. GICHF experiences minimal tenant turn over. GICEIF is able to provide permanent housing for eligible applicants as the number of units placed in service increases. Some applicants for housing do not meet the minimum tenant selection criteria and are not considered for tenancy. Tenant education about how to care for a house and be a good neighbor appears to be a local service need. How many people are currently on your waiting list? 50-60 Households 12. In what way(s) are your agency's services publicized? GICHF sends press releases to local media announcing funding awards and new program implementation. GICHF complies with all applicable affirmative marketing/fair housing requirements as established by HUD and the City of lowa City. It is the policy of the GICHF to attract eligible persons from all racial, ethnic, and gender groups in the Iowa City housing market area to GICHF housing. The Equal Housing Oppormmty logo and slogan or statement is included in all advertisements for vacant units in local media and printed materials. Fair housing posters are conspicuous in the GICHF office. Other methods used to inform the public of vacant units are personal and written contact with organizations such as those listed below. encouraging them to make information on the vacant units available to all persons on an equal basis: r ~ess organizations - Iowa City Board of Realtors, Iowa City Apartment Association and local lending institutions. b., ,~ersity of Iowa Organizations - Housing Clearinghouse, the Protective Association for Tenants and the University of Iowa Financial Aid Office. Other organizations - the Iowa City Public Housing Authority, Life Skills, Inc., the Crisis Intervention Center, Hawkeye Area Commuui~' Action Program, Neighborhood Centers of Johnson County, the Domestic Violence Intervention Program and Youth Ho~nes. Inc. 13. United Way involvement by your agency: ("X" if agency participates) a. Agency Directors Meetings _x (when schedule allows) b. Agencies Representative to Funding Headngs c, Business Blitz x d. Day of Caring x e. Kick Off f. Victory Reception g. Other New Director Mentodn.~ Prooram 11 -265- AGENCY: Greater Iowa City Housing Fellowship AGENCY HISTORY (Using this page ONLY, please summarize the history of your agency, emphasizing Johnson County, past and current activities and future plans. Please update annually.) GICHF was incorporated as a non-profit in 1990. A community based housing organization, GICHF began as a response to the severe shortage of affordable housing in our community by representatives from area religious congregations. The mission of GICH]: is to increase access to and availability of affordable housing for low-income people in Johnson County. GICHF cttrrently has fifteen congregations and four Human Services Agencies as permanent members. The Board of Trustees serves as the policy making body. One third of the Board of Trustees represents the low-income community. GICHF has been designated a Community Housing Development Organization by HUD and has received local United Way designation. GICHF employs three staff positions and contracts accounting services. GICHF is currently the only non-profit organization devoted solely to providing permanent, safe, decent affordable housing in Johnson County. G1CHF works closely with local providers of services. HACAP (transitional housing prorider), the Emergency Housing Project and Youth Homes (shelter providers) are permanent members of GICItF and have representatives of their agencies as GICHF Trustees. GICI-IF has adopted innovative approaches for meeting the housing needs for low-income households in Iowa City. The local government has expressed a concern regarding areas of concentration of "low-income" housing in our commumty. By placing scattered site, affordable rental units in service, GICHF avoids areas of concentration. Additionally, this method iucreases mixed- income neighborhoods with the addition of affordable units in market rate neighborhoods. The rehabilitation of the houses helps to improve and preserve neighborhoods. Since its beginning in 1990, GICHF has received more than $6.6 million in grants and loans from several sources to develop affordable housing. GICHF currently owns and manages 72 rental units, all of which are occupied by very low-income households. GICHF plans to increase its rental property portfolio by an additional 32 by the end of the year 2000. GICHF's rental housing has significantly impacted Iowa City. GICHF currently houses 210 people the majority of which are children. GICHF operates under a policy to increase the stock of affordable housing. Under this policy, after debt retirement of the Housing Fellowship's rental units, rents are set at operating and replacement reserve costs. The rental amount then will be ~vithin the affordable range of many very low-income households without rental subsidies. G1CHF constructs single family houses to sell to low-income home buyers. GICHF maintains ownership of the land and the hoxne buyer enters into a long term land lease. This structure reduces the cost of the house by eliminating the cost of the land for the buyer. GICI-IF, ag a non-profit land owner, effectively removes the land from the speculative market, ensuring affordability. over time. Nexvh' constructed three bedroom houses are sold at target prices well below the average sales price in our area. Resale agreements ensure that tile owner recoups initial investment and profits from any improvements made to their home. GICHF has sold three homes and will construct three more within the next year. Through a parmership with the City of Iowa City, the Association of Realtors, the Iowa Cily School District and local lenders, local high school students are constructing a house for GICHF to be sold next spring. Sponsored by Mercantile Bank, the Security Deposit Loan Program arranges one year, no interest loans of up to $400 for a security deposit for low-income households. This is the only assistance of this kind available in Johnson County. It is an award winning program that has served over 2 15 families. Grants pay for City of Iowa City utility deposits. Loans and grants are made based on the availability of funds 12 266- AGENCY: Greater Iowa City Housing Fellowship FY01 GOALS Please state FY01 goals and report status of progress/completion. Affordable Housing GOAL: To increase the number of safe, decent affordable rental units in Johnson County. GICHF has consistently met its goal to increase the number of safe, decent affordable rental units in Johnson County. In calendar year 1998, GICHF acquired, rehabilitated and rented 15 units. CALENDAR YEAR 2000 GOAL: To acquire and rehabilitate 18 units of scattered site rental housing. Tasks: 1. Secure financing from State, Federal Home Loan Bank, and Mercantile Bank. 2. Negotiate funding agreements with funders. 3. Acquire existing properties in need of rehabilitation. 4. Develop work lists for rehabilitation. 5. Advertise for bids. 6. Award rehabilitation contracts. 7. Obtain rental permits. 8. Maintain rental housing applicant pool. 9. Rent-up units 10. Maintain units. 11. Ensure compliance with requirements of funders. 12. Submit required reports to funders. PROGRESS TOWARD YEAR 2000 GOAL: Deadlines for funding applications to be met for an 18 unit project. GOAL: To provide first time home ownership opportunities to income targeted households. In calendar year 1998, GICItF built and sold two houses. CALENDAR YEAR 2000 GOAL: Develop three single family homes for purchase by income-targeted, first time home buyers. Tasks: 1. Purchase developed lots. 2. Obtain plans and specifications. 3. Negotiate construction management contract. 4. Secure construction financing. 5. Obtain building permits. 6. Complete construction. 7. Obtain certificate of substantial completion. 8. Market and sell houses 9. Accept applications from prospective buyers. 10. Assist buyers with mortgage loan application. 11. Prepare long term land lease. 12. Select qualified buyer. 13. Complete sales transaction. 13 -267- AGENCY: Greater Iowa City Housing Fellowship PROGRESS TOWARD YEAR 2000 GOAL: Plans are in place for the program to continue during the year 2000. Security Deposit Loan Program Goal: To assist low-income households to access rental housing. In calendar year 1998, $23,908 was loaned to 61 low-income Johnson County households. Twelve low- income households received grants to pay the City of Iowa City Utility Deposit. CALENDAR YEAR 2000 GOAL: To continue a revolving loan fund to offer no interest, one year loans to low-income households to pay a security deposit for a rental unit. Tasks: 1. Apply for funding from State ESGP funds annually. 2. Continue contractual agreement with Mercantile Bank. 3. Screen requests for loans, explaining minimum qualifications. 4. Accept applications from very low-income households. 5. Collect $15 application fee. 6. Process all applications. 7. Arrange membership of local agency representatives to sit on the loan approval committee, to review all applications and approve or deny loans. 8. Arrange loans and payment schedule with Mercantile Bank. 9. Monitor program. 10. Produce monthly statistics. 11. Prepare annual report. 12. Submit required reports to funders if awarded ESGP funds. PROGRESS TOWARD YEAR 2000 GOAL: Preparation of United Way request for operational funds to administer SDLP. Anticipation of funding deadlines to secure HSOGP funding for 2000. Resources Needed: one full-time Executive Director commumty volunteers one full-time Compliance Manager public/private parmerships one full-time Maintenance and Repair Employee staff training and capacity building office supplies/equipment Trustee recruitment, orientation and capacid' building m,o phone lines office space 14 268- HUMAN SERVICE AGENCY BUDGET FORM Director: Don Maniccia Agency Name: HACAP City of Coralville Address: Box 789 C.R. la 52406 Johnson County City of Iowa City Phone: (319) 366-7631 United Way of Johnson County Completed by: Allan Axeen & Gloda Witzbemer ~ CHECK YOUR AGENCY'S BUDGET YEAR Approved by Chair: ,)-17,,~,~,,~../-4~.-7 "J~,-~,,¢- :~:./'--J .~ Tim Fitzgeralcl Board P~re~'~t~..~ '~' 1/1100-12/31/00 X on October 1. 1999 411/00 -- 3/31/01 10/1100 -- 9/3010 1 711/00 -- 6~30~01 - PROGRAM SUMMARY Program #1 This Program encompasses all the programming for Children's Services provided by the Hawkeye Area Community Action Program (HACAP) in Johnson County. Programs are operated out of the two Family Service Centers located in Iowa City and Coralville. This program is an enhancement of the core Head Start program which traditionally just provides preschool classroom services in the morning. Using local funds, state funds, and a supplemental federal grant as irs base of support, the Family Service Centers extend the hours and months of Head Start classroom services so that full-day, full-year child development services for children can be offered to low-income families who are working or going to school. The Family Service Centers offer intensive support to families through Family Support Counselors and an interagency case management approach which helps families coordinate services from multiple community agencies. The program funds the purchase of services with other community providers that have been contracted to provide Head Start programming. It also covers the part day services that still exist in the community. Children Services also encompass the Infant and Toddler programs that are located at our Family Service Centers and at the Coral Ridge Mall Center. HACAP Family Service Centers and the Coral Ridge Mall Center are opened from 7:00 AM until 10:00 PM. The Coral Ridge Mall Center is opened extended hours also on the weekends to serve working families. HACAP is trying to provide services that fit the needs of working families today. Program #2 This Program is shown to provide the balance of services that HACAP provides to the residents of Johnson County. No United Way, City, or County funding is requested for these programming areas. The programs are mostly in the Energy Programs (Low income heating assistance, Emergency furnace repair and replacement, Weatherization) and Housing Programs (Thirty six units of Transitional Housing). Local Funding Summary: 4/1198 - 4/1/99 - 4/1/00 - % of Total 3/31199 3/31/00 3/3110 1 Bud get United Way of Johnson County - $ 13,925 $ 14,244 $ 15,675 0.53% Does Not Include Designated Gvg. FY99 FY00 FY01 City of Iowa City $ 7,625 $ 7,850 $ 8,635 0.29% Johnson County $ 24,155 $ 25,000 $ 27,500 0.91% City of Coralville $ 0 $ 2,500 $ 2,750 0.09% -1- -269- AGENCY: HACAP BUDGET SUMMARY ACTUAL THEIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR Enter Your Agency's Budget Year => 1-1 to 12-31-98 1-1 to 12-31-99 1-1 to 12-31-00 1. TOTAL OPERATING BUDGET 1,013,413 3,401,505 3,007,289 (Total a+b) a. Carryover Balance (Cash 0 0 0 from line 3, previous column) b. Income (Cash) 1,013,413 3,401,505 3,007,289 2. TOTAL EXPENDITURES (Total a+b) 1,013,413 3,401,505 3,007,289 a. Non-directed funding . 146,418 268,033 271,836 b. Program Total (List Progs. Below) 866,995 3,133,472 2,735,453 1 Johnson County Children's Services 866,995 1,345,600 1,557,046 2 Johnson County Balance of HACAP Services 0 1,785,780 1,178,407 3 4 , 5 6 7 8 4. EST~CTED ~ B~CE (Tot~ ~om p~e 5) 0 0 0 5. ~-~ S~PORT (Tot~ ~om Pages ) 21,510 73,600 200,860 6. NON-CASH ASSETS 0 0 0 Notes ~d Co~ents: Line l(a~ H~d S~, ~ ~d ~ate disw~ion~ ~ u~ to bring to zeo ~1~. BRIEFLY DESCRIBE HOW LOCAL FUNDS WERE SPENT LAST YEAR: Local funds were used in the provision of full_day, full-year Head Start services, infant and toddler care services, family support services, family support counseling, and interagency service coordination for families. jccoghs/xlbudg.xls - 2 - 270- AGENCY HACAP INCOME DETAIL NON - ACTUAL THIS YEAR BUDGETED DIRECTED PROGRAM PROGRAM LAST YEAR PROJECTED NEXT YEAR FUNDING 1 2 1. Local Funding Sources- 45,705 49,594 54,560 0 54,560 0 a. Johnson County 24, i 55 25,000 27,500 27,500 b. City of Iowa City 7,625 7,850 8,635 8,635 c. United Way of johnson County 13,925 14,244 15,675 15,675 d. City of Coralville 0 2,500 2,750 2,750 e. 2. Grants - State. Federal. Foundations 928,289 3,256,367 2,763,429 271,836 1,391,563 1,105,608 a. Iowa DHS 25,500 25.500 37.000 37,000 0 b. HHS 723.989 1,230,052 !,332,339 189,179 1,148,738 c. Iowa Department of Ed. I i 8.800 118.800 I 18.800 118,800 d. State CCDBG 60.000 100.000 100.000 12.975 87.025 e. HUD and CDBG(City of Iowa City) 0 886.931 485.300 31,722 453,578 f. Iowa Department of Human Rights 0 848.147 623,490 24,800 598.690 g. FaDDS 0 29,937 47,000 13,160 33,840 h. HSOG / ESGP 17,000 19,500 19,500 3. Net Sales Of Services (sources) 37,000 93,400 185,800 0 113,000 72,800 a. Parent Fees 37,000 43,000 113,000 l 13,000 b. Rental Income 0 50,400 72,800 72,800, c. 4. Net Sales of Materials 0 0 0 0 0 0 5. Contributions/Donations 2,419 2, 144 3,500 0 3,500 0 a. United Way Designated Giving 1,955 1,500 1,500 1,500 b. Other Contributions 464 644 2,000 2,000 6. Special Events 0 0 0 0 0 0 b. C. 7. linerest Income 8. Other - List Below 0 0 0 0 0 0 b. c. TOTAL INCOME {same as p. 2, line lb) 1,013,413 3,401,505 3,007,289 271,836 1,562,623 1,178,408 Notes and Comments: ' Line 2f: Includes CSBG, Weatherization Programs, Low Income Energ~v Payaments and Emergency Furnace Repairs and Replacement. Jccoghs/xlbudg.xls ' 3 - -271 - PROGRAM EXPENDITURE DETAIL AGENCY HACAP NON- PROGRAM PROGRAM ACTUAL THIS YEAR BUDGETED DIRECTED i 2 LAST YEAR PROJECTED NEXT YEAR FUNDING I. Salaries 636,601 1,165,360 1,181,894 969,871 212,023 2. Employee Benefits &Taxes 120,954 221,418 224,560 184,275 40,284 3. Staff Development 0 1,500 1,500 0 1,500 4. Professional Consultation 3,800 3,800 3,800 0 3,800 5. Publications & Subscriptions 0 0 0 0 0 6. Dues and Memberships 0 0 0 0 7. Morgage, Rent and Property Tax 81,240 199,220 185,000 115,000 70,000 8. Building &Maintenance 0 381,580 12,000 2,000 10,000 9. Equiptment Purchase/Rental 500 2,700 2,900 700 2,200 10. Utilities 0 16,600 18,000 0 18,000 11. Telephone 8,700 13,050 7,500 4,500 3,000 12. Office Supplies &Postage 400 2,990 3,000 1,000 2,000 13. Printing and Publicity 100 566 600 100 500 14. Local Transportation 3,200 19,900 1,000 500 500 15. Insurance 0 2,400 5,000 2,600 2,400 16. Audit 0 0 0 0 0 17. Interest 0 0 0 0 0 18. Other:Assistance to Households 0 785,321 790,000 0 790,000 19 lndireet Costs 146,418 268,033 271,836 271,836 0 20 Other Housing Related Expenses 0 18,526 19,000 0 19,000 21 Renovations 200 40,500 2,500 2,500 0 22 Child Transportation 500 710 700 500 200 23 Contracted Children's Services 3,000 242,73 1 260,000 257,000 3,000 24 Classroom Supplies 7,000 10,800 12,000 12,000 0 25 Parent Group Activities 800 3,800 4,500 4,500 0 TOTAL EXPENSES ( p. 2, line 2) 1,013,413 3,401,505 3,007,289 271,836 1,557,046 1,178,407 Notes and Comments: Line 3: SUrf development costs related to Head Stun comes out of other agency resources. Line 14: Vehicle Acquisition Line 19: Administrative expenses and audit expenses. [.ine 23: Purchase of service contracts for Partnership Head Start Programs. Care for children for families to attend Irainings, meetings, etc. -272- jccoghs/xlbudg.xls - 4 - AGENCY HACAP ACTUAL THIS YEAR BUDGETED !~L~ FRICTED FUNDS: LAST YEAR PROJECTED NEXT YEAR Restricted by: Restricted for: ITOTAL RESTRICTED FUND (also shown page 2, line 4) 0 0 0 MATCHING GRANTS Grantor/Matched by Iowa DHS (Child Care Subsudies) 25500 25500 37000 IJ HS (4/1 match of Head Start Classroom Expenses) 735804 1236513 1338994 Iowa Department of Ed (State at Risk) ! 18800 I 18800 118800 ~t; ;CDBG Grant funds 60000 100000 100000 |-IUD ( 50/50 match for acquisition cost and 2/1 match for support expenses) 886,931 485,300 Iowa Department of Human Rights 848,147 623,490 [:aDSS Contract (Four Oaks) 0 29,937 47,000 ~t SOG/ESGP ( I/1 match of support expenses) 17,000 19,500 [TOTAL MATCHING GRANTS (also shown pg. 3, line 2) 940,104[ 3,262,828 2,770,084 IN-KIND SUPPORT DETAIL Services/Volunteers (Classroom volunteers ~ $6.00 per hour) 8,910 9,000 9,000 Material Goods 0 1,000 2,500 ~,pace, Utilities, etc. (Utility costs for classrooms) 0 3,600 9,360 '~)ther: (Please specify) Classroom space 60,000 180,000 FOTAL IN-KIND SUPPORT (also shown on page 2, line 5 8,910 73,600 200,860 ',/ores and Comments: jccogh~lxlbudgxls 5 -273- SALARIED POSITIONS AGENCY HACAP PROGRAM #1 "X"all that apply FTE* Salary Position/Title .~ ~ .~, ca a. .','~ o~ Last This Next Actual This Budgeted % Year Year Year Last Year Year Next Year Change Education Coordinator FSC 28 X X 19 0.00 1.00 i.00 27,311 28,412 29,264 3%0 Education Coordinator WF 28 X X 19 0.00 1.00 1.00 0 39,312 40,491 3% Johnson County Serv. Dir. 14 X X 19 0.00 0.50 0.50 0 21,632 22,281 3% Support Services Coordinator 28 X X ! 9 1.00 0.75 0.75 24,960 19, 156 19,73 1 HS/Hsg Counselor ll 27 X X 19 i.00 0.75 0.75 21,715 18,720 19,282 3% HS/Hsg Counselor I! 1 ~t X X 19 1.00 0.75 0.75 21,715 18,720 19,282 3% HS/HsgCounselorll 14 X X 19 1.00 0.75 0.75 21,715 18,720 19,282 3% HS Counselor II 14 X X 19 1.00 1.00 1.00 21,715 24,960 25,709 3% Recept/Service Worker FSC 14 X X 19 1.00 1.00 1.00 16,640 18,200 18,746 Recept/Service Worker WF 14 X X 19 0.50 0.75 0.75 8,320 13,650 14,060 3 % Housekeeper/Aide FSC I 0 X X ! 9 0.50 0.50 0.50 7,064 7,800 8,034 3 % Housekeeper/Aide WF 10 X X 19 0.50 0.50 0.50 7,064 7,800 8,034 Teacher FSC I 27 X X 19 1.00 1.00 1.00 21,715 24,960 25,709 3 % Teacher Assoc. FSC 1 27 X X 19 1.00 1.00 1.00 15,600 16,640 17,139 Teacher Assoc FSC I 14 X X 19 1.00 1.00 1.00 15,600 16,640 17,139 3% Teacher Assoc. FSC I 10 X X 19 0.50 0.50 0.50 7,800 8,320 8,570 Teacher FSC II 14 X X 19 1.00 1.00 0.75 21,715 24,960 19,281 3% Teacher Assoc. FSC II 14 X X 19 1.00 1.00 0.75 123,600 16,640 12,8234 3% Teacher Assoc. FSC II 14 X X 19 1.00 1.00 0.75 15,600 16,640 12,854 Teacher Assoc. Fsc II 8 X X 19 0.230 0.50 0.30 7,800 8,320 5,141 3% Teacher FSC III 8 X X 19 0.54 0.234 0.54 10,050 12,060 12,422 Teacher Assoc FSC III 8 X X 19 0.53 0.53 0.53 6,435 7,920 8,158 Teacher Coordinator CR Mall 14 X X 19 0.00 1.00 1.00 0 26,000 26,780 Teacher Coordinator CR Mall 14 X X 19 0.00 1.00 1.00 0 26,000 26,780 Teacher CR Mall 14 X X 19 0.00 1.00 1.00 0 24,960 25,709 3% TeacherAssoc. CRMall 14 X X 19 0.00 · 1.00 1.00 0 16,640 17,139 Teacher Assoc. CR Mall 14 X X 19 0.00 1.00 1.00 0 16,640 17,139 Lead Infant Teacher CR Mall 14 X X 19 0.00 1.00 1.00 0 18,720 19,282 3% Lead Infant Teacher CR Mall 14 X X 19 0.00 1.00 1.00 0 18,720 19,282 3 TeacherAssoc CRMall 14 X X 19 0.00 1.00 1.00 0 16,640 17,139 3% Lead Toddler Teacher CR Mall 14 X X 19 0.00 1.00 1.00 0 18,720 19,282 3% Lead Toddler Teacher CR Mall 14 X X 19 0.00 1.00 1.00 0 18,720 19,282 3 % TeacherAssoc CRMall 14 X X 19 0.00 1.00 1.00 0 16,640 17,139 3% SUB-TOTALS FTE's and SALARIES 15.57 28.32 27.37 316,134 608,582 608,413 · Full-time equivalent: 1.0=full-time; 0.5=half-time; etc. jccoShs/xlbudS.xls - 6 - -2yzt- SALARIED POSITIONS AGENCY HACAP PROGRAM #I "X"all that a~ply FFE* Salary · - = Position/Title 3 ~ ] ~- Last This Next Actual This Budgeted % Year Year Year Last Year Year Next Year Change Coral Ridge Area Coordinator 28 X X 19 0.00 0.50 0.50 0 22,724 23,406 3% Teacher Coordinator WF 27 X X 19 0.00 1.00 1.00 0 26,000 26,780 3% Teacher WF I 27 X X 19 1.00 1.00 1.00 21,715 24,960 25,709 3% Teacher Associate WF I 27 X X 19 1.00 1.00 1.00 15,600 16,640 17,139 3% Teacher Associate WF 1 14 X X 19 !.00 1.00 1.00 15,600 16,640 17,139 3% Teacher Associate WF I 10 X X 19 i.00 1.00 1.00 7,800 8,320 8,570 3% Teacher WF II 14 X X 19 1.00 1.00 1.00 21,715 24,960 25,709 3% Teacher Associate WF ll 14 X X 19 !.00 1.00 1.00 15,600 16,640 17,139 3% Teacher Associate WF II 14 X X 19 1.00 1.00 1.00 15,600 16,640 17,139 3% Teacher Associate WF ll 14 X X 19 0.50 0.50 0.50 7,800 8,320 8,570 3% Teacher WF III 10 X X 19 0.54 0.54 0.54 10,050 12,060 12,422 3% Teacher Associate WF Ill 10 X X 19 0.53 0.53 0.53 6,435 7,920 8,158 3% Teacher Faith Church 10 X X 19 0.54 0.54 0.54 10,050 12,060 12,422 3% Teacher Assoc. Faith Church 10 X X 19 0.53 0.53 0.53 6,435 7,920 8,158 3% Lead Infant Teacher WF 14 X X 19 0.00 1.00 1.00 0 18,720 19,282 3% Teacher Assoc. lnfant WF 12 X X 19 0.00 0.63 0.63 0 10,483 10,797 3% Lead Toddler Teacher WF 14 X X 19 0.00 1.00 1.00 0 18,720 19,282 3% Teacher Assoc. Toddler WF 12 X X 19 0.00 0.63 0.63 0 10,483 10,797 3% Lead Infant Teacher FSC 27 X X 19 1.00 1.00 1.00 16,640 18,720 19,282 3% Teacher Assoc. Infant FSC 20 X X 19 0.63 0.63 0.63 15,600 16,640 17,139 3% Lead Toddler Teacher FSC 27 X X 19 1.00 1.00 1.00 16,640 18,720 19,282 3% Teacher Assoc. Toddler FSC 12 X X 19 0.63 0.63 0.63 15,600 16,640 17,139 3% 0 SUB-TOTALS FTE's and SALARIES PAGE 1 15.57 28.32 27.37 316,134 608,582 608,413 0 0 0 0 0 0 TOTAL FTE's and SALARIES 28.47 45.98 45.03 535,014 959,512 969~871 10.7Z · Full-time equivalent: 1.0=full-time; 0.5=half-time; etc. - 6a - -275- SALARIED POSITIONS AGENCY HACAP PROGRAM #2 "X"all that apply FTE* Salary Position/Title ~ ~ ~ .~ Last This Next Actual This Budgeted % Year Year Year Last Year Year Next Year Change Coral Ridge Area Coordinator 28 X X 19 0.00 0.50 0.50 0 22,724 23,406 3% Johnson County Serv. Dir. 28 X X 19 0.00 0.50 0.50 0 21,632 22,281 Johnson County Hsg Coord. 28 X X 19 1.00 1.00 1.00 24,544 27,040 27,851 3% ,Support Services Coordinator 28 X X 19 0.00 0.25 0.25 0 6,578 6,775 3% HS/Hsg Counselor I1 27 X X 19 0.00 0.25 0.25 0 6,240 6,427 3% HS/Hsg Counselor II 27 X X 19 0.00 0.25 0.25 0 6,240 6,427 3% HS/Hsg Counselor II 27 X X 19 0.00 0.25 0.25 0 6,240 6,427 3% Facilitator/Counselor ll 14 X X 19 0.00 1.00 i.00 0 24,960 25,709 3% Energy Counselor 14 X X ! 9 1.00 1.00 1.00 19,552 20,301 20,9 ! 0 3% Maintenance Sup. II 28 X X 19 1.00 ! .00 1.00 22,048 22,922 23,610 3% Maintenance Sup. I 14 X X 19 1.00 1.00 1.00 18,803 19,552 20,139 3% Maintenance Sup. I 14 X X 19 0.00 0.60 0.60 0 10, I09 10,412 3% Recept/Service Worker WF 14 X X 19 0.50 0.25 0.25 16,640 4,550 4,687 3% Receptionist WF ! 0 X X 19 0.00 0.50 0.50 6,760 6,963 3% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL FTE's and SALARIES ~ 4.50 8.35 8.35 101,587 205,848 212,023 3- OZ * Full-time equivalent: 1.0=full-time; 0.5=half-time; etc. - 6b - -276- AGENCY: Hawkeye Area Community Action Program ACCOUNTABILITY QUESTIONNAIRE A. Agency's Mission Statement or Primary Purpose: The mission of the Hawkeye Area Community Action Program (HACAP) is to promote economic and emotional strength toward a goal of self-sufficiency for low-income people in our communities. B. Board of Directors: 1. Please attach a list of your agency's Board of Directors (page 9A) 2. Frequency of meetings: 10 meetin.qs per year 3. Briefly describe board orientation and ongoing training opportunities: Current board members act as mentors for new board members. board manual is used in orientation of members. A board retreat is held annually for planning purposes. Training is also available through state and national associations. Each year board members attend the National Association of Community Action Agencies' annual training conference. C. Finances: 1. Are there fees for any of your services? Yes __X__ No __ a. If YES, describe circumstances. Fees are charged for infant and toddler care, as we do not have base grants significant enough to cover the full cost of these services. b. Are they fiat fees or sliding fees X ? 2. Does your agency have: an internal audit X external audit X financial review X Frequency ANNUALLY 3.Has your agency filed the Annual Report with the Secretary of State? Yes X No 4. Has your agency filed Form 990 with the IRS? Yes __X__ No 5. Please discuss your agency's fundraising efforts, if applicable. HACAP's fundraising efforts focus on federal and state funding streams (both on-going and discretionary grants), with supplemental and match funds sought through formal and local funding systems. Head Start parent groups, on occasion, conduct small fund-raisers for center activities. HACAP has also been the beneficiary of fundraising events sponsored by other organizations. D. Management: 1. Does each professional staff have a written job description? Yes __X__ No 2. Is the agency Director's performance evaluated at least yearly? Yes __X__ No By Whom? HACAP BOARD EXECUTIVE COMMI'I'I'EE E. Program/Services: -7- -277- Board Member Office Committee Organizational Name Tim Fitzberald President/Exec Committee Corporate Operations First Star Bank Ann Tompkins* Vice-President/Exec Committee CAP Gruhn Law Firm Randy Kittelson Secretary/Exec Committee Corporate Operations Lyle Hanson Treasurer/Exec Committee CAP City of Cedar Rapids B. Larry Johnson Past President/Exec Committee CAP Guaranty Bank & Trust George Ellis Corporate Operations Medin Moore Corporate Operations__ Ed Brecht Corporate Operations John Brandt Corporate Operations Keith Jordan Corporate Operations Maggie Grosvenor* CAP Mark Young CAP Carol Thompson* Corporate Operations Tammy Wetjen-Kesterson Head Start Diane Hodge Head Start Mary Larew* CAP Diana Anderson Corporate Operations L.D. "Skip" Adams Head Start Kathy Railsback Food Distribution/Warehousing Alfred Arcidiacono Food Distribution/Warehousing John Lee* Food Distribution/Warehousing Shidey Neuzil* CAP Charles Montross Food Distribution/Warehousing Hen,~/Herwig* Head Start Bob Stout Head Start *Note: Johnson County residents -7a- 278- AGENCY: Hawkeye Area Community Action Program Please define your agency's units of service (service definition, length of time, cost per unit of service, number of units provided, direct or indirect.) Children's Service Center Project: Service definition: 1 day of classroom-based child development service per child. Length of time: Scheduled classroom hours per day are 10.5 hours for full-day and 3.5 hours for pad-day. Cost per unit of service: $34.82. Number of units provided: Each child enrolled in a HACAP Head Start classroom is offered 248 days for full-day programming and 128 days of part-day programming per year. In total the 197 children enrolled in Children's Services are offered 44,880 cumulative days of service per year. Please supply information about clients served by your agency during last two complete budget years. Refer to form instructions for definition of duplicated and unduplicated. Enter Years 1997 1998 1. How many Johnson County residents (including la. Duplicated 26,257 26335 Iowa City and Coralville) did your agency serve? Count 1 b. Unduplicated 5,866 5,883 Count 2. How many Iowa City residents did your agency 2a. Duplicated 17,396 17,426 serve? Count 2b. Unduplicated 3,587 3,603 Count 3. How many Coralville residents did your agency 3a. Duplicated 4,526 4,541 serve? Count 3b. Unduplicated 1,081 1,087 Count 4. How many units of service did your agency 4a. Total 2,777,159 2,786,879 provide? 4b. To Johnson 215,041 215,707 County Residents 5. Other Areas Served: Do you provide services to areas outside of Johnson County? Area(s) served: Yes- Johnson, Linn, Iowa, Benton, Washinf:lton and Jones Counties Services provided: Head Start, EarIv Head Start, Housin.cl, Enerclv Assistance, Weatherization, Child Health, WIC, Child Care Resource and Referral, Food Reservoir Program, Elderly Services, Family Support, Financial Assistance. Funds reauested in this application are used exclusively in Johnson County for Children's Services. Funding Sources: HHS, HUD, Iowa Department of Education, Iowa Department of Human Riclhts, Iowa Department of Public Health, Iowa Department of Human Services, Iowa Chapter for the Prevention of Child Abuse, Iowa Workforce Development, United WaV of East Central Iowa, United Way of Johnson County, City of Iowa City, Johnson County and a ranfie of other city, county, and local funders. -8- -279- AGENCY: Hawkeye Area Community Action Program 6. Client Profile (for last complete year, if available): Age Gender Ethnicity 0 - 5 1,014 Female 61% African American 13 % 6 - 17 1,601 Male 39% Native American .8% 18 - 29 1,079 Asian 6.2% 30 - 6t 1,688 Hispanic 9 % 62 - 75 324 Caucasian/Non-Hispanic 68% 75 + 144 Multi-racial 3% 7. Evaluation and Review: A. Please discuss how your agency measures the success of its programs. A family assessment process tracks the growth of individual families. Pre and post child assessments are conducted to measure program effectiveness with children. The status of families offered support through the interagency service coordination system is tracked according to the level of family need experienced throughout their involvement with the program. B. Does your agency have performance objectives? Yes [Give several examples] 1) Children with a diagnosed disability will comprise at least 10% of the total Head Stad enrollment. 2) Families will be supported in maintaining a Head Start attendance rate of 85%. 3) Head Start families will receive a contact from their counselor every 45 days at minimum. C. What plans does your agency have to increase efficiency and effectiveness? A primary focus of HACAP has been the increased provision of full-day, full-year Head Start services to meet the needs of families affected by welfare reform. The effectiveness and impact of Head Star'[ is diminished when the hours and days of care do not match family need. HACAP has made significant progress in Johnson County by increasing the percentage of Head Start slots which are full-day, full-year and has added expanded schedules to more closely meet family needs. Of the 197 children in Johnson County who receive child development services provided or funded through HACAP, 150 (76%) are enrolled in full-day, full-year programs. HACAP will continue to seek supplemental funding streams to continue to address this priority. 8. In what ways will the needs of your service population change in the next five years: Full-day services will continue to increase with welfare reform This need will especially impact families with infants and toddlers and those families needing extended hours of care. -9~ -280- AGENCY: Hawkeye Area Community Action Program Our current funding sources align well for expanding HACAP Children's Services to full-day, and the empowerment initiative supports the needed provision of infant and toddler care. We also anticipate an increase in day care needs with the addition of new jobs in Johnson County. The Coral Ridge Employment Initiative is designed to address those needs. Affordable housing in Johnson County continues to be a significant need facing the families HACAP serves. We believe that comprehensive approaches are needed to support low income families under stress, as their eligibility for public assistance runs out. A key to achieving true economic self-sufficiency is education and job training. Head Start is one of a handful of child development services that will currently provide full-day child care, including extended evening hours and infant and toddler care, while parents are in school or job training. 9. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: Acquiring funding for program development and expansion continues to be complex and requires the management of multiple funding sources. In addition, more funding is of a competitive nature and requires evidence of community need and support. Space for full- day, full-year child care services is not available on a donated or reduced-cost basis, as some space has been in the past for morning preschool services. Thus, the need for stable space has to be met through long term leases at close to market rates. Like other employers in Eastern Iowa, the tight job market has made it increasingly difficult to find , applicants for staff openings. 10. List complaints about your services of which you are aware: We are not aware of any complaints regarding HACAP's services for children. 11. Do you have a waiting list or have you had to tum people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: There is typically a waiting list for HACAP Children's Services. We believe this is a trend which will continue with welfare reform. The best measures for resolving this problem are sustaining current funding for these services, and the continued search on HACAP's part for additional state and national funding. How many people are currently on your waiting list? 75 on waiting list for Head Start in Johnson County 50 on waiting list for Infant/Toddler in Johnson County 12. In what way(s) are your agency's services publicized? Brochures and posters have been created for individual programs and for county services. Press releases, public service announcements, partnerships with media on specific projects and group presentations are used to increase general public awareness. HACAP staff inform other agencies of our services through interagency meetings, agency tours, and written updates. -10- -281 - AGENCY: Hawkeye Area Community Action Program 13. United Way involvement by your agency ("X" if agency participates): a. Agency Directors Meetings X b. Agencies Representative to Funding Hearings X c. Business Blitz X d. Day of Caring X e. Kick Off X f. Victory Reception X g. Other Ac~ency tours, United Way business and communitV information booths -11- -282- AGENCY: Hawkeye Area Community Action Program AGENCY HISTORY (Using this page ONLY, please summarize the history of your agency, emphasizing Johnson County, past and current activities and future plans. Please update annually.) The Hawkeye Area Community Action Program was incorporated in 1965 under provisions of the Economic Opportunity Act of 1964 as a non-profit agency with the mission to help low-income families achieve and maintain self-sufficiency. In its first years, the service area was limited to Johnson County and has since expanded services in the following five county service area: Benton, Iowa, Johnson, Jones, Linn, and Washington. Major program delivery in the six county service area includes Head Start/Children's Services, Housing and Energy, HACAP has 650, three to five year old funded slots for Head Stad eligible children, Early Head Start programs for children birth to three years old are beginning as Head Start has enlarged nationally to serve this population. Linn County has an Early Head Start grant to serve 72 infants, toddlers and pregnant women. All sites are licensed with the state of Iowa as child care centers. Head Start and related children's services comprise approximately one half of HACAP's overall budget. HACAP has two major sites in Johnson County. In Iowa City site we are located at Waterfront Drive and Southgate Ave. This site has two full-day full-year classes, one school year part-day class, and an infant/toddler class. In addition, HACAP has a school year part-day class that meets at Faith United Church of Christ on Deforest Street in Iowa City. The second major site is the Coral Ridge Employment Initiative. This site has a full-day full-year class, a full- d~.~y school year class, a part-day school year class, and an infant/toddler class at the Family Service Center (FSC) on Tenth Street in Coralville. At the Coral Ridge Mall site there is a half size (8) Head Start class and the capacity for eight infants and six toddlers at any one time. The Coral Ridge Employment Initiative is a collaborative effort of the Community Service Providers under the Region 10 Management Operations Team of Iowa Workforce Development. The Waterfront and FSC sites will operate with extended hours to meet the needs of families working into the evening. The Transitional Housing program for the county is located at the Waterfront site and currently provides affordable housing with thirty six transitional housing units serving homeless families with young children. Eighteen units are locally supported housing and eighteen are HUD supported housing Families may live in a unit up to two years and pay not more than 30% of their income in program costs. A contracted Johnson County site providing classroom services is the Neighborhood Centers of Johnson County with locations at Pheasant Ridge and Broadway. HACAP's budget is split up into forty-six programs with multiple funding sources including private, local, state and federal mechanisms. - 12- -283- AGENCY: Hawkeye Area Community Action Program FY99 GOALS Please state FY99 goals and report status of progress/completion. The following status report on FY99 goals focuses upon items specifically related to the Children Service's Project for which local funding is received: FY 99 Objective A: To provide full-day classroom Head Stad programming to 92 three to five year old children, and Infant-Toddler care to 12 children from 0 - 36 months. Status: This has been achieved. The program utilized at least a ninety percent utilization of available slots. The students attended 85% of available class days. FY 99 Objective B: To assure that classroom meals served to Head Start children meet nutritional g4 Jidelines and that they are properly handled to assure safety. Status: This has been achieved. A licensed dietitian serves as the nutrition coordinator for the program. FY 99 Objective C: To aid families in understanding and developing a positive attitude toward family involvement in education. Status: This has been achieved. Head Start Counselors met with parents at least every 45 days to address child and family issues. Teachers made 32 home visits with each family to engage the families in the educational experience. At least 35 families received family support counseling. We succeeded in involving 12 parents in the county operations committee and 2 representatives were elected to the program Policy Council. FY 99 Objective D: To provide the classroom staff with additional training and certifications to meet classroom standards and to enhance the educational experience of the children. Status: This has been achieved. Four all day in-service sessions were provided. Six trainings each were provided in First Aid, CPR, Universal Precautions and Mandatory Child Abuse Reporting to train new staff and renew certifications. Mandt training was discontinued. In addition to agency sponsored trainings, several staff participated in training opportunities independent of the agency. FY99 Objective E: To facilitate the orderly transition to a school system. Status: This has been achieved. We provided information for each child transitioning from Head Start to kindergarten to the receiving schools. Appropriate referrals were made on all children with suspected disabilities and Head Start staff artended child study meetings along with school personnel. -284- -13- AGENCY: Hawkeye Area Community Action Program AGENCY PROGRAM GOALS AND OBJECTIVES (Several pages are provided, please add any additional pages you may need with your agency name as a header.) GOAL: THE OVERALL GOAL OF HEAD START IS TO BRING ABOUT A GREATER DEGREE OF SOCIAL COMPETENCE IN PRESCHOOL CHILDREN FROM LOW-INCOME FAMILIES, SOCIAL COMPETENCE REFERS TO THE CHILD'S EVERY DAY EFFECTIVENESS IN DEALING WITH BOTH HIS OR HER PRESENT ENVIRONMENT AND LATER RESPONSIBILITIES IN SCHOOL AND LIFE. CHILDREN'S SERVICES OBJECTIVE A: To facilitate the orderly transition from Children's Services to a school system. TASKS: · Provide transition information to parents three (3) times during the year through hand-outs, parent night speakers and kindergaden visits. CHILDREN'S SERVICES OBJECTIVE B: To provide dental education to all enrolled children. TASKS: · Involve students from the University of Iowa Dental College in the classrooms two times a year. · Conduct two dental health activities each month in each classroom. · Provide dental resource information to each family at the time of application. CHILDREN'S SERVICES OBJECTIVE C: To provide interagency case management services, extended hour child care and intensive family development services to 60 families. TASKS: · Assemble the case management team two times a month to coordinate services. · Once identified, provide intensive contact at least bi-weekly in the home to help the family work on a broad range of parenting and life skills. CHILDREN'S SERVICES OBJECTIVE D: To assure that children receive nutritional meads and snacks each program day. TASKS: · In each classroom, provide CACFP - credible food for all meals. · Make WIC referrals on 65 families. · Conduct nutrition education activities with parent groups two times a year. RESOURCES NEEDED FOR HEAD START CHILDREN'S SERVICES: The resources needed for this service are reflected in the Program I column of the budget and the Program 1 staff plan provided. - 14- -285- HUMAN SERVICE AGENCY BUDGET FORM Director: Ann Riley City of Coralville Agency Name: Handicare, Inc. Johnson County City of Iowa City Address: 2220 9mSt. Coralville, Iowa 52241 United Way of Johnson County Phone: 319-354-7641 Completed by: D~ Morgan,. CHECK YOUR AGENCY'S BUDGET YEAR Approved by Chair Board: 1/1/00 - 12131100 X 10/1/00 - 9/30/01 September 22,1999 4/1/00 - 3/31/01 - (date) 7/1/00 - 6/30/00 COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) Program 1- Therapeutic, habilitative daycare and school complement services for children with developmental disabilities and special health care needs. Program 2- Daycare & school complement services for children meeting expected developmental milestones. Local Funding Summary: 4/1/98 - 4/1/99 - 4/1/00 - % of Total 3/31/99 3/31/00 3/31/01 Budget United Way of Johnson County - - 19574 20754 40749 3.6 Does Not Include Designated Gvg. FY99 FY00 FY01 "" ~City of Iowa City Johnson County City of Coralville jccoghs/xlbudg. xls 1 -286- AGENCY: Handicarc, Inc. BUDGET SUMMARY ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR Enter Your Agcncy's Budget Year ~> 1998 1999 2000 1. TOTAL OPERATING BUDGET 1,082,767 1,075,782 1,171,736 (Total a+b) a. Carryover Balance (Cash 59,821 82,952 60, 131 from line 3, previous column) b. Income (Cash) 1,022,946 992,830 1, l 11,605 2. TOTAL EXPENDITURES (Total a+b) 999,815 1,015,651 _ 1,133,090 a. Non-directed funding 83,770 80,592 76,808 b. Program Total (List Progs. Below) 916,045 935,059 1,056,282 1 Therapeutic & Habilitativc Daycare 302,871 291,233 279,596 2 Daycare for Children without Disabilities 6 13, 174 643,826 776,686 3 ' 4 6 7 8 4. RESTRICTED FUND BALANCE (Total from page 7) 53,650 42,934 68,063 5. IN-KIND SUPPORT (Total from Page 7) 111,231 106,647 106,348 6. NON-CASH ASSETS 716,023 686,478 716,379 Notes and Comments: Board restricted funds for Compensated Absences & designated restricted funds for Bricks & Mortar ( Variety Club) BRIEFLY DESCRIBE HOW LOCAL FUNDS WERE SPENT LAST YEAR: To cover the deficit between program running costs & Title XX reimbursement. jcoo~hs/xlbudg.xls 2 -287- AGENCY HANDICARE, INC. INCOME DETAIL NON- ACTUAL TIllS YEAR BUDGETED DIRECTED PROGRAM PROGRAM LAST YEAR PROJECTED NEXT YEAR FUNDING I 2 1. Local Funding Sources- 19,379I 20,325I 30,562 [ 01 01 30.562 a. Johnson Count)' b. City of Iowa City c. Uniled Way of Johnson County 19,379 20,325 30,562 30,562 d. City of Comlville e. f. 2. Grants - State. Federal, Foundations [ 40,420 [ (3,157)I 23,000 [ 0 ~ 11,500 I 11,500 a. VARIETY CLUB 37,020 23,000 11,500 11,500 b. GOVERNEMENT/HACAP 3,400 (3, 157) C. d. e. f. 3. Net Sales Of Services (sources) [ 910,397 [ 920,356 ~ 1,005,701 [ 74,320 [ 234,438 I 696,943 a. PRIVATE 570,911 575,781 604,576 51,457 19,376 533343 b. DHS 322,302 341,087 345,000 17,250 164,550 163,200 c. OTHER 17,184 3,488 56,125 5,613 50,512 4. Net Sales of Materials I 0l 0l 0l 0l 0l 0 a. b. C. 5. Contributions/Donations 6,882 I 5,990 [ 6,100 I 0 I 3,050 [ 3,050 b. Other Contributions 3,281 2,390 2,500 1,250 1,250 6. Special Events I 3,985 I 5,640 [ 3,000 [ I 1,500 [ 1,500 a. GARAGE SALE/SALE OF OLD VAN 3,427 4,931 3,000 1,500 1,500 b. ROAD RACE 558 709 C. 7. lnteresl Income I 1,373 ] 1,637[ 1,842 I 1,842 ] I I I I I I I 8. Other-List Below [ 40,510[ 42,039[ 41,400 [ 370[ 20,515 [ 20,515 a. NUTRITION 36,069 37,739 37,000 370 18,315 18,315 b. MISC. 4,441 4,300 4,400 2,200 2,200 C. TOTAL INCOME (same as p. 2, line lb) 1,022,946 992,830 1, 111,605 76,532 271,003 764,070 Notes and Comments: -3- -288- PROGRAM EXPENDITURE DETAIL AGENCY HANDICARE, INC. NON- PROGRAM PROGRAM ACTUAL THIS YEAR BUDGETED DIRECTED I 2 LAST YEAR PROJECTED NEXT YEAR FUNDING 1. Salaries 663,058 715,372 793,113 57,301 167,207 568,605 2. Employee Benefits &Taxes 92,137 84,469 94,876 4,497 14,253 76,126 3. Staff Development 1,232 1,817 2,213 1,107 1,106 4. Professional Consultation 30 76 100 100 5. Publications & Subscriptions 0 0 0 6. Dues and Memberships 25 200 300 150 150 7. Morgage, Rent and Pwperty Tax 75,332 75,332 75,332 7,533 33,899 33,900 8. Building &Maintenance 15,719 13,610 14,713 7,356 7,357 9. Equiptment PurchasedRental 41,832 5,891 30,994 30,994 10. Utilities 14,603 16,509 16,912. 1,691 7,610 7,611 11. Telephone 3,396 3,478 3~500 1,750 1,750 12. Office Supplies &Postage 5,260 5,755 5,899 2,950 2,949 13. Printing and Publicity 823 167 240 240 14. Local Transportation 1,295 1,228 1,300 300 1,000 15. Insurance 8,899 8,676 8,854 2,263 3,296 3,295 16. Audit 2,000 1,900 2,000 2,000 17. Iracrest 359 613 663 663 18. Other (Specify): 19 Recreation/Education 9,995 12,589 11,400 5,700 5,700 20 Food &Materials 58,243 61,511 63,356 31,678 31,678 21 Workstudy 1,264 1,658 2,125 2,125 ' 22 Misc. 4,313 4,800 5,200 520 2,340 2,340 23 24 25 TOTAL EXPENSES ( p. 2, line 2) 999,815 1,015,651 1,133,090 76,808 279,596 776,686 Notes and Comments: -4- -289- AGENCY Handicare, Inc. ACTUAL THIS YEAR BUDGETED RF. STRICTF. D FUNDS: LAST YEAR PROJECTED NEXT YEAR Restricted by: Restricted for: 1998 1999 2000 Board of Directors Comp Absence 23,500 25,436 26,721 Board of Directors Equipment Repair 8,000 8,562 9,000 Board of Directors Child Equip & Future Fund 8,380 8,936 9,342 Variety Club of Iowa New Furnaces 13770 0 23000 State of Iowa SAAC MATCHING GRANTS Grantor/Matched by .TN-KTNn ~I.PPORT DFTAZ. Services/Volunteers AEA Student/Parent UW REC 99,877 97,300 96,000 Material Goods Play Equipment Bib to Bedding 11,354 9,347 10,348 Space, Utilities, etc. Other: (Please specify) [TOTAl, ZN-mCmD SUPPORT (also shown on page 2, line 5 I ln,2311106,6471106,348 -290- SALARIED POSITIONS AGENCY Handicare, Inc. "X"all that a3ply FTE* Salary Position/Title ~ ~ ~ ~,~ Last This Next Actual This Budgeted % Year Year Year Last Year Year Next Year Change EXECUTIVE DIRECTOR 24 1.00 1.00 1.00 41,730 45,891 47,038 ON SITE SUPERVISOR 24 X 5 0.40 1.O0 1.00 4,538 23,650 24,241 2% FINANCE COORDINATOR 24 1.00 1.00 !.00 24,599 28,286 28,993 2% INTAKE/ADMIN. ASST. 24 1.00 1.00 1.00! 20,861 19,733 i 9,72 1 0% SPECIAL NEEDS COORD. 24 X 6 1.00 1.00 1.00 20,982 20,862 21,384 3% LEAD TEACHERS 24 X l0 10.50 10.50 13.00 148,584 156,848 196,040 25% ASST. LEAD TEACHERS 24 X ! 1 lifO0 lifO0 13.00 95,313 102,620 169,000 25% CO-LE~D TEACHERS 3.5O 0.00 O.00 43,397 SICK BAY HEttLTH AID 24 1.00 !.00 1.00 19,305 21,056 21,582 2% PERMANENT TEACHER AID 24 11 9.00 11.00 9.50 97,127 122,945 I 11,644 -9% T~MP0RARY TEACHER AID O 9.00 7.00 5.00 60,035 79,917 57,720 -28% BOOKS ASSISTANT 1 g 0.80 0.70 0.70 8,279 7, 174 7,200 0% FACILITY COORDINATOR 24 4 1.00 !.00 1.00 25,299 28,824 29,545 3% FOOD SERVICE MANAGER 24 X 6 I.O0 1.O0 1.00 19,168 21,361 21,895 KITCHEN ~LSSISTANTS 24 X 6 i.50 1.750 1.75 20,189 23282 23,864 MAINTENANCE CREW 24 X 16 1.25 1.10 1.10 13,652 12,923 13,246 2% TOTAL FTE's and SALARIES 53 50 52 663,058 715,372 793, 113 11% * Full-time equivalent: 1.0=full-time; 0.5=half-time: etc. jccoghs/xlbudg.xls - 6 ' -291 - AGENCY: handicare, Inc. ACCOUNTABILITY QUESTIONNAIRE A. Agency's Mission Statement or Pdmanj Purpose: To provide eadv intervention, child development activities in the most natural environment, thus enablina children with & without special needs to achieve their maximum potential. To Provide a full inclusion school complement pro.~ram that promotes socialization & appropriate choice. B. Board of Directors: 1. Please attach a list of your agency's Board of Directors (page 7A) 2. Frequency of meetings: Monthly 3. Bdefly descdbe board orientation and ongoing training opportunities: Written materials of mission statement, Articles of Inc., bylaws and Roberts Rule of Order are aiven. Members attend one meetina to observe the structure of meetinas before ioininq. Members are 13iven information on United Way workshops & traininQ sessions, C. Finances: 1. Are there fees for any of your services? Yes X No __ a. If YES, descdbe circumstances. , b. Are they fiat fees Private Pay or sliding fees Per Funding Source SEE ATTACHED (7B) 2. Does your agency have: an internal audit external audit x financial review x Frequency: Annual Audit & Monthly Board Review 3.Has your agency filed the Annual Report with the Secretary of State? Yes X No 4. Has your agency filed Form 990 with the IRS? Yes X No 5. Please discuss your agency's fundraising efforts, if applicable. This past year we did a {3ara~e sale, an in-house sDdna candy sale & sold our 11 year old 15 passenaer van. A lame fundraisino event was not feasible due to limited number of staff & participation. Our efforts have focused on legislative chanaes & workina at the state level to increase awareness of the decrease of Title XX reimbursement & medical. D. Management: 1. Does each professional staff have a written job descdption? Yes X No 2. Is the agency Directors performance evaluated at least yeady? Yes X No By Whom? Personnel Committee &Board of Directors E. Program/Services: One full day of daycare = 1 Unit of service for pdvate pay 1/2 Day (up to 5 hours) = 1 Unit for funded ReGular SPecial Needs Under 2 years - $11.50 $28.13 2-5 years - 9.50 28.55 School Age 8.50 29.93 -7- 292- HAND1CARE'S BOARD OF DIRECTORS Roman Terrill President 353-4821 (H) 351-4307 (W) Tony Freund Vice President 351-2438 (H) 356-4880 (W) Ron Gerth Secretary 626-3063 (H) 335-4500 (W) Adam McLaughlin Treasurer 356-9050 (W) Deb Vogt 338-3214 (H) 335-7019(W) Randy Hudachek 351-4506 (H) 335-4500 (W) Velva Potter Kirk Leifert 337-9187(H) 356-9126 (W) Fred Brown 339-8633 (H) 356-6080 (W) Laura Knosp 337-4865 (H) 356-4054 (W) Halsey Reno 337-4423 (H) 335-1920 (W) HANDICARE EMPLOYEES WORK NUMBER IS 354-7641 Ann Riley Executive Director (RN) 354-8418 (H) Dawn Morgan Finance Coordinator 455-2590 (H) Heather Kanz On-Site Supervisor 887-3070 (H) Ann Brownsberger On-Site Supervisor 356-6209 (H) -7A- -293- Billing Update On May 26th, 1999. Handicare's Board of Directors voted to implement the following rate increase effective September 1, 1999. Children's rate changes the month after their birthday. 24 Month and 2 year Olds 3 - 5 Year Olds School Age Younger Full time Monthly $583 $536 $465 $402 Full time Weekly $189 $163 $141 $124 Half Time Monthly $390 $353 $300 $265 Half Time Weekly $118 $108 $98 $87 Daily Rate $43 $39 $35 $31 Extended Hour Rate $21 $18 $16 $14 Extended Hour Rates wilt be charged whenever your child has utilized their daily maximum hours for your billing contract, Extended hour rates will only be charged in 4 hour blocks. Example: A full time monthly contract entitles you to 55 hours of daycare per week, according to your normal scheduled hours. If your child attends more than 55 hours or stays later than their scheduled time, you will be charged for one four hour block of extended hour rate. There is also a one time non-refundable registration fee of $25 per child.The readmittance fee after 6 months absence is $10. Please detach and check the option you prefer. You may change your billing option only once per calendar year Parent Name [] Full Time Monthly Child/Children Name [] Half Time Monthly Child's Bidhday [] Half Time Weekly Date Signed ~ Daily Date to Begin -294- -7B- AGENCY: Handicare. Inc. Enter Years 97 98 1. How many Johnson County residents (including 1 a. Duplicated N/A N/A Iowa City and Coralville) did your agency serve? Count lb. Unduplicated 253 242 Count 2. How many Iowa City residents did your agency 2a. Duplicated N/A N/A serve? Count 2b. Unduplicated 84 84 Count 3. How many Coralville residents did your agency 3a. Duplicated N/A N/A serve? Count 3b. Unduplicated 109 125 Count 4. How many units of service did your agency pro- 4a. Total 31,286 33,185 vide? 4b. To Johnson 29,743 29,895 County Residents · 5. Other Areas Served: Do you provide services to areas outside of Johnson County? Area(s) served: Cedar. Washington, Poweshiek, Linn. Muscatine. Iowa. Polk & Bremer Counties Services provided: Eadv intervention daycare and afterschool & school comolement daycare, Funding Sources: Private oarents. Premise Jobs, ARC. DHS, Jounson County, United Way, Pdvate donations & Fundraisina 6. Client Profile (for last complete year, if available): Age Gender Eth nicity 0 - 5 133 Female 95 Afdcan Amedcan 26 6 - 17 59 Male 97 Native Amedcan 1 18 - 29 Asia n 7 30 - 61 Hispanic 6 62 - 75 Caucasian/Non-Hispanic 134* 75 + Multi-racial 16 *includes many international families -8- -295- AGENCY: Handicare. Inc. 7. Evaluation and Review: A. Please discuss how your agency measures the success of its programs. 1. Success is measured by the infants through preschool children enrolled that are achieving developmental milestones and school readiness skills. For school aged children, it is measured by leisure & social skills. 2. Success is measured by the number of families with children that have developmental disabilities that are able to work full or part-time to meet their families financial needs. 3.Success is measured by families that are able to keep their child living in their natural home setting due to appropriate community supports. 4.Success is measured by the positive reports from licensing agencies, parents and the length of our waiting list. B. Does your agency have performance objectives? 1. Handicare will provide consistent, competent, trained employees to work with the children, 2, Handicare will staff the classrooms and agency with appropriate personnel to provide the adaptations needed for children with disabilities. 3. Handicare's teacher will provide a variety of developmentally appropriate activities each day to assist the children in reaching developmental milestones and achieve school readiness. 4.Handicare will meet all State regulations for child care centers and nutrition requirements. 5.Handicare will maintain it's building and grounds to assure annual increases in the appreciation value. C. What plans does your agency have to increase efficiency and effectiveness? We have decreased the number of administrative full-time positions from five to three, by having On-Site Supervisors provide direct care with 10% administrative tasks. We continue to use work-study and practicum students as part of the staff/child ratio. Handicare's hours of operation include evening hours (Mon-Fd) for parents working 12 hour shifts, attending classes or utilizing the tag team parenting schedule. 8. In what ways will the needs of your service population change in the next five years: We anticipate the continued request for evening hours until 10pro. The average pick-up time is between 8 and 9pm for single parents or parents working 12 hour shifts at businesses in our community. We also anticipate children with special health care needs requesting supports to be able to attend their neighborhood childcare centers or utilize a registered home provider setting. 9. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: Continued difficulty in finding & retaining quality, trained direct care staff due to local unemployment rates & wage competition. Continued low service reimbursement rates for children, limits the number of children that we can enroll with funding assistance, -9- -296- ~,GENCY: Handicare, Inc. 10. List complaints about your services of which you are aware: This past year new staff inadvertently sent the wrong children on a supervised visit with another Licensed Agency staff. Handicare, VNA & DHS all reviewed our transport authorization policies. Handicare developed new policies and a process to follow before any child is released to another Agency pereonnel. We also have had complaints about the number of children (15) enrolled in our three to five year old classrooms that have behavior disorders. Twelve of the rdteen children have Title XX (low rate) State reimbursement due to behavior issues no longer being recognized as a Disability. 11. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this preblem: We are slowly reducing the number of children enrolled that have State funding assistance and replacing them with families that can meet our pay rates. This increase in income will allow us to increase our staff wages thus becoming more competitive for qualified people in the job market. Our director was also on the Govemor's Taskforce for childcare to recommend policy changes at the State level to make quality childcare available to all children. Our classrooms for children under the age of 3 are full until another child leaves the program. Six of the children have developmental disabilities or health care concerns and are waiting for funding or are in transition. How many people are currently on your waiting list? 96 12. In what way(s) are your agency's services publicized? United Way Web Page, 4-C's, word of mouth, phone books under child care 13. United Way involvement by your agency: ("X" if agency participates) a. Agency Directors Meetings X * b. Agencies Representative to Funding Headngs c. Business Blitz X d. Day of Cadng e. Kick Off f. Victory Reception g. Other Solicit Handicare Personnel &Board Members for U.W. donations. Give tours & presentations to businesses durina U.W. CamDaiQn. Tour Leadership Trainees from the City of Iowa City. · If Staff/Child ratio allows the Director to attend. -10- -297- AGENCY: Handicare, Inc. AGENCY HISTORY Handicare's eady intervention, supported inclusion child development daycare program has been in operation since Oct. 1, 1981. We have grown from a small center of 15 children to one that currently provides service to 150 children daily. Our mission is to provide quality care to all children, thus giving them the opportunity to grow & develop to their maximum potential in the most natural environment. We believe that it is important to make adaptations to help a child participate rather than make exceptions or exclude them. Our program offers daycare & preschool activities 133 children aged infant through five years of age. Eight of these children have a diagnosed disability. We also have a school complement program for 56 children between the ages of six and fifteen. Twenty one of these children have a diagnosed disability with one child ineligible to receive funding assistance. We have a team of professionals that work together to coordinate and provide services that meet the individual needs of families & children. This team includes a Registered Nurse, Special Needs Case Manager and Certified Teachers. We also utilize a team of community professionals to ensure that each child and family receives individualized, coordinated, high quality care. This past year Handicare attempted a partner ship with Headstart to reduce the number of low- income families on both of our waiting lists. Unfortunately, due to limited staff at Handicare, we were unable to maintain this partnership. Frequently Handicare staff could not attend Headstart training sessions in the middle of our workdays due to staff call-ins. The partnership was dissolved in January 1999. Handicare also increased its hours of operation to include evenings and weekends. Finding the staff to work these hours was not difficult. Weekend attendance was unable to bdng in sufficient income (95% were Title XX funded) to cover our operating costs. Sunday attendance ranged consistently between one to four children. For a pedod of three months, we ran 12 - 18 children on Saturdays due to single mothers with multiple children using the program. Saturday attendance dropped when these mothers lost or changed their jobs. As of Sept. 1, 1999, weekend hours were discontinued. Handicare has made the commitment to continue evening hours of operation - Monday through Friday. This meets the needs of many families needing part-time care for their children while they work or attend evening classes. Our attendance ranges from 6 - 18 children each night and is staffed by an On-Site Supervisor and a core of college students that can tolerate the fluctuation in their work hours. Handicare's request for $40,749 from the United Way will be used to maintain enrollment for the 36 children that are currently receiving funding assistance at less than our operating costs. o11- 298- AGENCY: Handicare, Inc. AGENCY PROGRAM GOALS AND OBJECTIVES (Several pages are provided, please add any additional pages you may need with your agency name as a header) Agency Name: Handicare, Inc. Year:j999 Name of Programs: Program ::1. - THERAPEUTIC, HABILITA'rIVE DAYCARE AND SCHOOL COMPLEMENT SERVICES FOR CHILDREN WITH DEVELOPMENTAL DISABII_I'I'IE5 AND SPEQAL HEALTH CARE NEEDS. Proeram 2 - DAYCARE AND SCHOOL COMPLEMENT SERVICES FOR CHILDREN MEE'I~NG EXPECTED DEVELOPMENTAL MILESTONES Pnxjram I - Daycare and School Complement Services for Children with Developmental Disabilities Goal: To provide specialized services to meet the individualized needs of families and their children that have disabilities and need adaptations to meet developmental milestones, ages infancy to twelve years, in a least restrictive environment. Objective A: Provide therapeutic habilitative programming to an estimated 40 - 60 disabled children. Tasks: 1. Provide one trained direct care staff (teacher or assistant) for every four to six children attending in each classroom. 2. Utilize 16 part-time volunteers in activity areas to increase staff to child ratio to one staff for every two to three children for adapted or individualized activities. 3. Provide daily therapeutic, educational and developmentally appropriate activities to promote progression for child enrolled in Handicare's program. 4. Implement specialized healthcare services, such as G-Tube feedings, respiratory interventions or behavior management as directed by referring professionals. -12- -299- AGENCY: Handicare, Inc. Objective B: Provide job training to young adults with various disabilities interested in pursuing careers in child care, food service, or janitorial tasks. Tasks: 1. Provide job training opportunities to .]TPA, Mayor's Youth, Vocational Rehabilitation, or Goodwill Threshold participants. 2. Provide local high school students the opportunity to volunteer and explore future vocations. 3. Hire trainees when suitable or appropriate job openings become available and the trainee proves qualified. Objective C: Provide support services to families that have a child with developmental disabilities. Tasks: 1. Provide habilitative, therapeutic daycare services for children with developmental disabilities and special health care needs, thus allowing the parents to meet the demands of working and running their families. 2, Provide consulting to parents of children enrolled at Handicare on an individualized schedule to met the needs of the families. 3. Provide referral services to appropriate community agencies to meet the child's and family's individualized needs and a case manager will attend each staffing as requested. Objective D: To provide a program for children with developmental disabilities that complements their school activities and is a safe environment for them while their parents work. Tasks: 1. Offer activities that promote each child's socialization skills with disabled & non- disabled peers. 2. Provide opportunities for the children to learn to choose appropriate leisure activities. 3. Provide flexible group respite care during evening hours for children that have developmental disabilities. 4. Assist the children in learning & using independent living skills. -3oo- -13- AGENCY: Handicare, Inc. Pro.aram 2 - Daycare for Children Meetin.q Normal Developmental Milestones Goal: To provide child development activities for 90-120 non-disabled children, infancy through 12 years of age, in an environment that includes children with developmental disabilities. Objective A: To provide infant, toddler and preschool activities to all children enrolled. Tasks: 1. Provide one direct care staff for every four to six children attending within each classroom. ( Ratio determined by the age of the children in each classroom) 2. Provide age appropriate activities that teach school readiness skills & promotes developmental progression, Objective B: To provide a program for children that complements their school activities and is a safe environment for them while their parents work. Tasks: 1. Offer activities that promotes the children's socialization skills with peers that are disabled and non-disabled alike. 2. Provide opportunities for children to learn to choose appropriate leisure activities. 1999 GOALS Handicare's goals for service provision to the children remain on going. Each year we strive to improve the level of care & staff training. We are focusing our training efforts on helping more teacher associates achieve their Child Development Associate Certificates. We are also reviewing ways to help to retain our employees after we train them. Once we are able to retain them for longer than six to nine months, we will reinstate the process to obtain program accreditation from the National Association for the Education of Young Children. We have the goal to identify ways to expand the income base of Handicare, thus allowing us to increase the wages of our direct care staff to a more competitive level in the following ways: 1. Our Director participated on the Governors Childcare Taskforce to review policy changes needed at the state level & Title XX reimbursement rates, July 1,2000 will be the potential date for changes at the state level. 2. Handicare also intends to explore a business plan that will address the healthcare needs of children in daycare settings throughout Johnson County. This could include specialized services for children with disabilities as well as illness and health assessments. The business plan will also provide flexible services to the children. -301 - HUMAN SERVICE AGENCY BUDGET FORM Director: B a r y ~ a n seme r · CityofC.oralville .AgenCyName: Hillcrest Family Sen, ices - Johnson County CityoflowaCity- Address: 2005 Asburv Rd, Dubuque United Way Of John-~on County. Phone: ( 319 ) 583 - 735 7 Completed by: Nichael Luedtke/Bob Sprengler CHECK YOUR AGENCY'S BUDGET YEAR Approved by chair Board:~.z,~ *. 1/1/00-12/31/00' ' '. :~ 10/1/00- '9/30/01 9/30/99 4/1/00-3/31/01 11/1/99 _10/31/00 X (date) ?/1/00 - 6/30/00 COVER PAGE Program Summary: ('Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) Hillcrest Su" rted LiVin '(HSL) provides a te~ of Visi-ti CounSeloils :who specialize in assisting '.. : individuals ~agnosed wit~ menthl illness'. Counselors tea~'skills, devel.op resources provide grg.up learning opportunities including recreation and socialization, give support, and assisE in al setting ' and attainn~nt. We also provid~ an individualized 24-hour cmsls intervenbon service whic~°~t<es available to consumers specialized emergency assistance b .tel .ephone as well as in person, as needed. Constrners nt:et with their counselor. .appPoxiFnately one to ~ times per week.. However, services are flexible in that we can increase or dLi:rease the amount of.service provided in relation to consuners needs at any given ~int in time. _GroUp. s are offered to assist consaints in spe;.ific areas such as anger management ar~ self-esteen. Social and recreational rtunities are available durin the week, 'in the evenings, and ever ~:=,.kend. ~ adults we serv a.rm.e.°~icall diagnosed with Schizop~renia, ipolar Disorder or Major ~pressive Disorder,' and usualf h'ave secg~FT.~9 d~a ses as well as ph icaV/mdical concerns. Consumrs live in their ow~ hones wi~ family, or in the ~[i~lcrest Boarding ~se located at 728 Bowery St. in Iowa Cit . 1His nine-bed .~dll is i~m cocge. ratively .by the tenants arid one live-in HSL staff person. Typicall , ~(inants pay'for their own'Roon.and Board costs utilizing their disability incone: HSL has a Purchase of ~vice contract with the State of Iowa and i~ accredited b9 the Joint CoTmission on Accreditation of Healthcare Organizations. Our mission is to 'assist adults with mental illness in developing the supports and skills they want or need in order to gain satisfaction in their lives. Progr. am gqals focus on preventin unnecessar rehos italizations, goal' attainrent, consaner education, en~nnent, arid · increasing t~e quality ~( life ~r those we are here to Serve. ' . ' :. Local Funding Summary: 4/1/98 - 4/1/99 - 4/1/00 - % of Total '3/31/99 3/31/00 3/31/01 Budget United Way of Johnson County - - Does Not Include Designated Gvg. 7,811 8; 211 10,0 0 0 3% FY99 :' FY00 FY01 City of Iowa City Johnson County City of Comlville - -302- AGENCY: Hillcrest Family Services BUDGET SUMMARY ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR Enter Your Agency's Budget Year ==> 11/1/97-10/31/98 11/1/98-10/31/99 11/1/99-10/31/00 1. TOTAL OPERATING BUDGET 401,800 365,052 308,965 (Total a+b) a. Carryover Balance (Cash 49,328 Z746 (38,096) from line 3, previous column) b. Income (Cash) 352,472 362,306 347,061 2. TOTAL EXPENDITURES (Total a+b) 399,054 403,148 347,061 a. Non-directed funding 91,782 84,661 69,349 b. Program Total (List Progs. Below) 307,272 318,487 277,712 1 Hillcrest Supported Living 307,272 318,487 277,712 2 3 4 5 6 7 8 4. RESTRICTED FUND BALANCE (Total from 2,625 4,333 4,700 5. IN-KIND SUPPORT (Total from Page s ) 6. NON-CASH ASSETS 243,818 243,818 248,818 Notes and Comments: BRIEFLY DESCRIBE HOWLOCAL FUNDSWERE SPENT LAST YEAR: To maintain the current Room & Board House located at 728 Bowery, IC. To off set recreation & socialization program costs for cosumers. To assist overall program operation costs due t,. state imposed rate freezes. iccoghs/xlbudg.xls -2- -303- AGENCY Hillcrest Family Services INCOME DETAIL NON- ACTUAL THIS YEAR BUDGETED DIRECTED PROGRAM PROGRA' LAST YEAR PROJECTED NEXT YEAR FUNDING I 2 1. Local Funding Sources- I 7,6861 8,061 I 8,4641 o l 8,464 ~ 0 a. Johnson County b. City of Iowa City c. United Way of Johnson County 7,686 8,061 8. t~6h st d. City of Coralrifle e. f. 2. Grants-State, Federal, Foundations ] 0] 0[ 0] 0[ 0[ 0 a. b. c. d. e. f. 3. Net Sales Of Services (sources) ] 302,112] 314,124] 296,714[ 0] 296,714[ 0 a. P.O.S. Supportive Living 28%126 292,364 296,714 296,714 ' b. Counseling & Therapy 12,986 21,760 0 0 c. - 4. Net Sales of Materials [ 40,633[ 39,409 [ 40,983] 0[ 40,983] a. Room &Board 40,633 39,409 40,983 40,983 b. c. 5. Contributions/Donations I 2,041 I 566[ 900l 0[ 900] 0 a. United Way Designated Giving 1,315 566 200 200 b. Other Contributions 726 700 700 6. Special "vents I 01 1451 o l 0l o l o a. Iowa City Road Race 145 0 b. c. 7. interest Income ] I [ { ~. Othe,-,.~t Below I o l o l o l o[ 0l o a. b. c. TOTAL INCOME (same as p. 2, line lb 352,472 362,306 347,061 0 347,061 0 Notes and Comments: ' icco.,,h s / xlbud e.xls 3 PROGRAM EXPENDITURE DETAIL AGENCY Hillcrest Family Services NON- PROGRAM PROGRAM ACTUAL THIS YEAR BUDGETED DIRECTED 1 2 LAST YEAR PROJECTED NEXT YEAR FUNDING 1. Salaries 249,808 265,215 218,407 46,079 172,328 2. Employee Benefits &Taxes 53,391 58,780 48,094 9,094 39,000 3. Staff Development 2,839 2,671 2,680 2,680 0 4. Professional Consultation 1,838 1,460 1,475 0 1,475 5. PubLications &Subscriptions 246 66 66 0 66 6. Dues and Memberships 688 774 775 0 775 7. Morgage, Rent and Property Tax 16,125 14,520 15,840 3,326 12,514 8. Building &Maintenance 6,468 4,917 4,950 0 4,950 9. Equiptment Purchase/Rental 4,413 949 405 0 405 10. UtiLities 9,638 9,077 9,250 1,943 7,308 11. Telephone 5,158 4,162 4,300 903 3,397 12. Office SuppLies &Postage 6,790 4,017 4,070 855 3,215 13. Printing and Publicity 450 395 405 0 405 ~ ,t. Local Transportation 17,468 15,892 15,925 3,344 12,581 15. Insurance 2,820 3,669 3,660 769 2,891 16. Audit 282 422 420 357 63 17. Interest 325 319 320 0 320 18. Other (Specify): 19 Recreation 919 575 585 585 20 Recruitment/Employee Physicals 5,365 2,615 2,618 2,618 21 Food/Kitchen SuppLies 14,023 12,653 12,816 12,816 23 24 25 TOTAL EXPENSES ( p. 2, line 2) 399,054 403,148 347,061 69,349 277,712 0 Dtes and Comments: -305- icco~hs/xlbud~.xls - 4 - AGENCY Hillcrest Family Services ACTUAL THIS YEAR BUDGETED RF. STRICTF. D FUNI)S: LAST YEAR PROJECTED NEXT YEAR Restricted by: Restricted for: Client Emergency Needs Funds .. 2,625 4,333 4,700 TOTAL RESTRICTED FUND (also shown page 2, line 4) [ 2625 I 4333 [ 4700 MATCHING GRANTS Grantor/Matched by iTOTAL MATCHING GRANTS (aLso shown pg. 3, line 2) 0[ 01 0[ IN-KIND SUPPORT DETAIl, Services/Volunteers Material Goods Space, Utilities, etc. Other: (Please specify) Notes and Comments: -306- SALARIED POSITIONS AGENCY Hillcrest Family Services "X"all that a~ply FTE* Salary ~ - = Position/Title ~. -~ ~, t Last This Next Actual This Budgeted % Year Year Year Last Year Year Next Year Change Utilization &Review X X X 0.23 0.05 0.00 0.03 642 0 733 100% Human Resources Director X X X 0.23 0.02 0.01 0.02 639 335 690 106% Assistant Executive Director X X X 0.23 0.01 0.01 0.01 593 589 530 -10% Executive Director X X X 0.23 0.03 0.02 0.03 1,931 1,624 2,500 54% Director of Finance X X X 0.23 0.02 0.01 0.03 1,068 535 1,645 207% Clinical Director X X X 0.23 0.05 0.00 0.00 256 0 0 Director of Adult Services X X X 0.23 0.05 0.07 0.40 1,853 2,637 15,733 497% Quality Improvement Coord. X X X 0.23 0.05 0.03 0.03 788 973 1,003 3% Finance Assistant X X X 0.23 0.02 0.01 0.04 591 263 1,082 311% MiS Coordinator X X X 0.23 0.00 0.00 0.06 0 0 1,979 100% Systems Operator/Payroll X X X 0.23 0.04 0.03 0.03 1,079 720 978 36% Computer/Acct. Receivable I X X X 0.23 0.05 0.03 0.04 1,012 686 708 3% Computer/Acct. Payable X X X 0.23 0.03 0.02 0.03 472 436 475 9% Computer/Aect. Receivable II X X X 0.23 0.05 0.04 0.05 56 849 628 -26% Program Coordination X X X 0.23 1.00 1.00 0.08 33,805 34,491 2,956 -91% Therapist X X X 0.23 0.89 0.70 0.00 17,783 19,407 0 -100% Assist. Program Coordination X X X 0.23 0. I 1 0.00 0.00 1,241 0 0 __ VisitingCounselor#1 X X X 0.23 1.00 1.00 1.00 17,228 18,158 17,000 -6% Visiting Counselor #2 X X X 0.23 1.00 0.82 1.00 17,446 13,990 17,000 22% Visiting Counselor #3 X X X 0.23 1.00 1.00 i .00 21,774 22,447 23,088 3% Visiting Counselor #4 X X X 0.23 0.93 0.75 0.50 15,862 12,756 10,043 -21% Visiting Counselor #5 X X X 0.23 0.93 0.45 0.50 15,746 7,589 8,500 12% Visiting Counselor#6 X X X 0.23 0.79 1.00 0.50 9,163 18,460 10,175 -45% Visiting Counselor#7 X X X 0.23 0.50 0.81 1.00 8,449 13,077 17,510 34% Visiting Counselor#8 X X X 0.23 1.00 1.00 1.00 18,412 18,400 17,503 Visiting Counselor#9 X X X 0.23 0.52 1.00 1.00 8,781 18,938 17,000 -10% Visiting Counselor#10 X X X 0.23 1.00 0.84 1.00 16,517 14,250 17,510 23% Visiting Counselor #11 X X X 0.23 0.56 0.48 1.00 9,580 8,093 17,000 110% Visiting Counselor #12 X X X 0.23 0.92 0.90 1.00 15,601 15,300 0 -100% Visiting Counselor #13 X X X 0.23 0.00 0.53 0.00 0 9,079 0 -100% Secretary X X X 0.23 0.50 0.50 0.50 6,906 7,051 7,391 5% Executive Secretary X X X 0.23 0. I 1 0.02 0.02 814 461 475 3% Secretary/Statistician X X X 0.23 0.05 0.03 0.03 928 591 611 3% Human Resources Hiring Assist. X X X 0.23 0.00 0.02 0.02 0 385 397 3% Maintenance X X X 0.23 0.11 0.10 0.25 2,746 2,571 5,296 106% Cleaning X X X 0.23 0.13 0.13 0.13 45 73 268 267% TOTAL FTE's and SALARIES 13.51 13.36 12.33 249,807 265,214 218,407 -18% * Full-time equivalent: 1.0=full-time; 0.5=half-time; etc. lccoc'h~/x!budc: xls - 6 - -307- El Hillcrest Family Services AGENCY ACCOUNTABILITY OUESTIONNAIRE A. Agency's Mission Statement or Primary Purpose Hill~rest Family Services seeks to strengthen individual and family life. We are committed to instilling hope in those we serve. At Hillcrest we teach skills and provide information and resources that people need to make choices and gain control of their lives. As a caring ministry of the United Methodist Church and the Presbyterian Church (USA), Hillcrest is an advocate for children, youth, and adults in need. We work in partnership with the church and community to provide a full range of services that give people the opportunity to live life to the fullest B. Board of Directors: 1. Please attach a list of your agency's Board or Directors 2. Frequency of meetings: Every two months 3. Briefly describe board orientation and ongoing training opportunities: The members of the governing Board receive formal orientation of the agency's goals, objectives, programs and methods of orientalion. Board members are given a complete packet of program information and their own copy of the 56 page Board of Trustees' Manual. A four to six hour presentation is made and facility touts are held. Training includes information regarding programs of f erred, clients served, development and public relations, community based rograms, licies, finance, agency history, eU:. 1. If your agency charges a fee, describe your fee structure. Hillcrest Supported Living has an hourly fee for direct services and an hourly fee for group services. We have a Pumhase of Service with the State of Iowa. The HSL Boarding House also has Room and Board charges, which are usually paid by the clients. Room and Board charges have remained the same since we opened the home in 1989. 2. Does your agency have: internal audit external audit yes financial review Frequency annually 3.Has your agency filed the Annual Report with the Secretary of State? Yes No X 4. Has your agency filed Form 990 with the IRS Yes X No 5. Please discuss your agency's fundraising efforts, if applicable. We do very little fund raising locally. In 1994 we had a fund drive for our new five bed group home. The majorit>' of our fund raising efforts are focused in the Dubuque area. D. Management: 1. Does each professional staff have a written job description? Yes X No 2. Is the agency Director's performance evaluated at least yeafly? Yes X No By Whom? Asst. Executive Director -308- OFFICERS President: Steve Yoder Vice President: Julie Johnson ::':::: :.:::, ', 2nd Vice President: Jacki Guinn Treasurer: Doug Stillings Secretary: Steve Horman STANDING COMMITTEES Finance Development Doug Stillings, Chair Sharon Finnin, Chair Stephanie Savage Julie Johnson .. Chuck Naylor Roger Stutsman , .Jocelynn Knight Carolyn Collins Keith Cook Bill Cherrier *Steve Scott Sharon Faley Jacki Guinn Buildings &Grounds Amy Franson Doug Williams Dick Hartig, Chair Marcia Correll Tom Buelow *Mary Purdy Steve Bonnet Jim Burke Nominating *Wes Heitzman Jacki Guinn, Chair Personnel Carolyn Collins Len Eberhart Doug Brotherton, Chair Gary Torrens Chuck Naylor Bill Cherder Steve Horman Steve Horman Cheri Loveless Deb Sedlacek Marcia Correll *Steve Scoff Social Services Carolyn Collins, Chair Roger Stutsman * Non-Board Members Jacki Guinn Julie Johnson Stephanie Savage Jeff Goldsmith Evelyn Jackson nr/4/99 Carolyn Brown Deb Sedlacek *Claudette Carter-Thomas 7a ~ -~u~- [] Hillcrest Family Services AGENCY E. Pl'ogrnm/Scrvices: ' Pl.ease define your agency's units of service (service definition. length of time. co~t per unit of service. number of units provide, direct or indirect.) ' A unit of service is one hour. Our direct service hourly rate is $35.90 and our group service hourly rate is $10.69. \ The mount of service each client receives monthly is dependent upon their individual needs. Boarding House monthly costs are as follo~vs: Board is $175.00. Sing!e room is $260.00, Double room is $180.00. Please supply information about clients served by your agency during the last two comvlete budget years. Refer to form instructions for definition of duplicated and unduplicated. EnterYears- '],998 ~.~999 1. How many Johnson County residents (including la. Duplicated count ..... Iowa City and .Contlville) did your agency serve lb. Unduplicated count 89 '73 2. How many Iowa City i'esidents did your agency 2a. Duplicated count sen,e? : 2b. Unduplicated count :~. How many Coralville residents did your agency ;3a. Duplicated count serve? ': ;3b. Unduplicated count 4. How many units of service did your agency provide? 4a. Total " " '1'1,706 '10,42~ 4b. To .~ohnson .County 7 '~' Residents 8,8 7 9 5. Other ar~s served: Do you provide service to areas outside of .tohnson County? yes Area(s) ser~-e.d: Linn and Dubuque County Services provided: _ Supported Community Living (SCL) Hillcrest Family ,~ervices serves Eastern Iowa with a large va~ety of children, adult and family sen, ices, focusing mainly in the Dubuque..Clinton, Linn, and Johnson County areas. Funding Sources: Purchase of Service for SCL, 8 -310- [] Hillcrest Family Services AGENCY 6. Client Profile (for last complete year, if available): Age [1 Gender '11 Et!~nicity 0 - 5 Female 54 AfricanAmerican 1 6-17 Male 32 NativeAmerican 18 - 29 t~ Asian 1 30 - 61 '7 7 Hispanic 62 - 75 3 Caucasian/Non-Hispanic 84 7.5+ Mul~-radal 7. Evaluation and Review: A. Please discuss how your agency measures the success of it's programs. The Hillcrest Family Services Quality Council meets at least monthly to provide leadership for the process of · continual improvement in the quality of services provided to our clients. We utilize statistics generated by satisfaction surveys we send out upon discharge to clients, their families and case workers, as well as aftercare questionaires to clients six months after discharge. Hillcrest Supported Living (HSL) has a Consumer Advisory Group which meets monthly. We have an extensive agency wide Utilization Review Process which is managed by our Quality Improvement Coordinator. Further, we complete monthly, quarterly and yearly statistics on a variety of performance objectives. Also, information is generated regarding the number of units and types of services delivered. Treatment plans are compared to reports of service delivery to ensure needs and wants are being met. F'mally, we are reviewed by the State of Iowa as well as the Joint Commission. B. Does your agency have performance objectives? (give several examples.) Hillcrest Family Services continues to strive to be the premier social service agency for Eastern Iowa. We continue to work toward creating an organizational structure that promotes continuous quality improvement. Examples of some of our agency performance objectives include: 1) To develop and coordinate systems to gather and analyze program and client data in order to improve services. 2) Hillcrest Services will be affordable, cost effective and immediately available to the clients and customers. Staff will be responsive to client needs and will be highly visible as professionals in the community. 3) Treatment teams will be committed to their clients' success, have shared values and be empo~vered with appropriate decision making responsibility to work within their teams to meet their clients' goals. C. what plans does yottr agency have to increase efficiency and effectiveness? Hillcrest Family Services committment to, and process of, continuous quality improvement is key to increasing our efficiency and effectiveness now and in the future. Quality indicators are continually scrutinized and developed to assist us in the improvement of all areas of service delivery. New and innovative programs are in the process of development. Alternative funding streams are also being developed in response to the ever increasing problem of poverty experienced by our clientele. Further, we continue to streamline our organizational structure to improve efficiency administratively. 8. In what ways will the needs of your service population change in the next five years: The disintegration of traditional funding avenues available to comsumers of mental health services means less state and county assistance to consumers. Waiting lists for funding as well as client copayments for services will continue to make it difficult for clients to improve the quality of their lives without risking poverty. As the population that we serve increases in age, we anticipate a higher degree of physical/medical needs that must be addressed. Furhter, the effectiveness of many new psychotropic rnedications is allowing more people to live in the community, rather than a residential facilty setting. 9 -311- [] Hillcrest Family Services AGENCY 9. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery:. The need for services for people with mental illness remains high as funding continues to decrease for this population. Insurance coverage for mental illness related needs is inadequate as compared to other types of medical needs. Rates that we are allowed to charge for our service have been frozen for nine yeats. An increased array of supported living arrangements are needed in Johnson County. Lack of a living wage for human service providers has made it very difficult to hire and retain good employees. 10. List complaints about your services of which you are aware: We have had waiting lists for our services. High staff turnover due to low salary ranges and a tight job market have made staff hiring and retention a major issue. 11. Do you have a waiting list or have you had to turn people away for lack of ability to service them? What measures do you feel can be taken to resolve this problem: We have had waiting lists for our service. However, difficulties in hiring in a timely manner have decreased our ability to admit consumers as fast as we would like. How many people are currently on your waiting list? 10 12. In what way(s) are your agency's services publicized? Hillcrest Family Services uses the media, public speaking to civic, school and social groups, brochures, Hillcrest Calling ( a quarterly newslener to 19,000 people ) and public service announcements to make our services known. HSL provides a monthly newsletter which is distributed to clients and professionals in the community. Further, we plan to continue to become more involved as an agency with the United Way. 13. United way involvement by your agency: (~X' if agency participates) a. Agency Directors Meetings X b. Agencies Representative to Funding Hearings c. Business Blitz d. Day of Caring e. Executive Development Seminars X f. Kick Off X g. Victory Reception X h. Volunteer Action Center i. Other 10 -312- AGENCY HISTORY (Using one page ONLY, please summarize the history of your agency, emphasizing Johnson County, telling of your purpose and goals, past and current activities and future plans. Please update annually.) Hillcrest Family services began serving Johnson County in September, 1976 with the opening of the Iowa City Residence for women, a residential care facility for chronically mentally ill adult women. This facility was located at 313 N. Dubuque SL and licensed by the Iowa Department of Health for seven women. The purpose of the facility was to bring the person from a public or private mental health hospital or institution and help them learn skills so they could lead independent lives in the community. In 1983, Hillcrest expanded the Iowa City Residence (ICR) to fourteen beds for both men and women at a new location at 214 E. Church SL This facility was called Hillcrest Residence. In July 1985, Hillcrest Family Services received a one year grant from the Iowa Division of MH/MPJDD to develop a Supervised Apartment Living Program for persons with mental illness in Johnson County. Visiting Counselors work with the persons in their homes. Such a program helps prevent rehospitalizations and improves the quality of life for many of the mentally ill persons living in apartments and family homes in Johnson County. In 1987, Hillcrest Family Services served 17 mentally ill men and women in Johnson County through the Hillcrest Supported Living (HSL) Visiting Counselor Program. However, it became clear that some clients needed more intensive support services than HSL could provide, including increased crisis intervention services. Some clients found it too difficult to go from the stuctured enviroment of the Hillcrest Residence Program direc~y into an apartment of their own. To meet these needs, in January, 1988 HSL began expansion of staff and services in the Iowa City HSL Program In January of 1989 we did the same for HSL in Cedar Rapids. Currently, HSL is staffed by a Coordinator, Assistant Coordinator, six full time Visiting Counselors, two part time Visiting Counselors and a part time secretary in Iowa City. HSL offices are located at 326 S. Clinton SL in Iowa City and 1744 2nd Ave. in Cedar Rapids. We also have a HSL Program, with a vocational component, in Dubuque, Iowa. Crisis intervention and family involvement services continue to expand, as well as group skills teaching opportunities and individualized skills teaching options. In February of 1988 Hillcrest received a grant from the Gannett Foundation in order to buy and remodel a Boarding House for nine persons with mental illness. This Boarding House, located at 728 Bowcry SL in Iowa City, has a live in staff person to assist with cooking, cleaning, skills teaching, crisis intervention and safety. It currently is full, with a waiting list of three. HSL and the HSL Boarding House continue to serve adults diagnosed with mental illness in the Johnson County community. Our current census is 85. In the summer of 1996 Hillcrest opened Birch House, a five bed waiver home in Iowa City for individuals with multiple psychiatric needs. In May, 1997 we started the Hilicrest Recreation Program in Johnson County. In October of 1997 we began to provide individual and group therap)' services to adults with mental illness, as well as to family members of adults with mental illness, out of the Hillcrest Supported Living office. In July of 1998 Hillcrest began serving consumers with mental illness in our Intensive Psychiatric Rehabilitation Program. In July, 1999 Hilicrest closed the Hillcrest Residence group home due to low census. In September, 1999 the position of Adult Services Division Director was eliminated. 11 -313- AGENCY: Hillcrest Family Services FY 99 GOALS Hease state FY99 ,goals and report status of progress/completion. Goal: To provide an expanded Supported Living Program and Boarding House for adults diagnosed with mental illness living in Johnson County. Objective A: Continue expansion of the program to accommodate all incoming referrals. Task: 1. Hire additional Visiting Counselors as needed. 2. Develop program components to meet chan~ng needs of the population. 3. Continue training in psychiatric rehabilitation. 4. Continue case finding in the community. 5. Provide partial financial assistance for group le~arning activities, including socialization and recreational opportunities. 6.. Investigate and develop new funding streams. Progress/Completion: HSL has, for the first time in our history, a census of over 100. We continue to hire staff as referrals increase. We currently have 4 staff members trained in Psychiatric Rehabilitation. Due to a steady flow of referrals, we have had no need to case find in the community. HSL averages over 17 activities for our clients per month. This is an increase from last year. United Way funding assists us in direct and indirect costs for these recreational and socialization events. We are funded primarily through our Purchase of Service and through Merit ' Behavioral Care in the HSL Program. However, funding streams for our additional mental health programs in Johnson County have expanded. Objective B: Develop community awareness about the increasing needs of persons with mental illness in this community. Task: 1. Advocate for individual clientneeds in the community. 2. Voice coneeras regarding mental health needs to local, state and federal sources. 3. Utilize the Hillcrest Speakers Bureau. 4. Develop and utilize a strategic marketing plan regarding the needs of persons with mental illness. Progress/Completion: Hillcrest continues to be a strong advocate for persons with mental illness. Our philosophy teaches empowerment and self advocacy as important program components for staff and consumers alike. It is the topic of frequent team discussions. The Director of Adult Services as well as many other management personnel continue to speak to church and civic groups. Hillcrest is in the process of utilizing the Semler marketing agency to assist us in strateffie marketing plan development and utilization. Objective C: Provide a nine bed Boarding House for persons with mental illness in Iowa City. Task: 1. Provide a safe and healthy living enviroment. 2. Maintain and improve the facility. Replace roof in 1997. 3. Operate the facility utilizing feedback from current tenants. 4. Maintain current costs to the clients with the use of United Way funds. Progress/Completion: The 728 Bowcry Boarding house continues to operate at over a 95% occupancy rate. We did replace the roofin 1997. Further, Hillcrest has hired a full time malntenence person to take care of all our Iowa City and Cedar Rapids facilities. This has made a dramatic difference in the quality of our homes. We continue to have at least monthly House 12 -314- Council meetings'with tenants. At these meetings tenants problem solve, review and adapt roles to meet their needs, and listen to occasional speakers of interest to them. Financial assistance from the United Way has allowed us to keep the same Room and Board charges as were in place when we opened in 19~59. These costs are almost always paid for by the tenant, therefore we do not want to raise these costs if at all possible. Objective D. Provide a quality program that includes well trained, educated and concerned staff. Task: 1. Provide Visiting Counselors who have experience in and dedication to the field of mental health. 2. Provide staff training, workshops and state of the art educational materials regarding mental illness and associated fields of study. 3. Serve on state and local task forces and committees. 4. Utilize regulations from the Joint Commission on Accreditation of Healthcare Organizations (JCAHO) to increase quality of pr%,~amming. 5. Utilize quality assurance and continuous quality improvement procedures on a daily basis and adjust services as data indicates. Progress/Completion: Hillcrest continues to hire bachelor level staff who are dedicated to the field of mental health. Due to low salaries, this will continue to be a challenge to accomplish. Hillcrest developed a three year goal to have all staff trained in Psychiatric Rehabilitation. We also send staff to trainings and workshops as needed. Due to the fact that the program coordinator has over thirteen years experience in the field of mental health, many trainings are done on site. Further, HSL staff have hearty daily access to the Hillcrest Mental Health Therapist for clinical assistance as well as trainings. The program coordinator serves on the Johnson County MH/DD ' Planning Council, as well as being on the Board of Directors of another Johnson County United Way agency. She also attends the Johnson County Mental Health Task Force, and a monthly proriders lunch meeting. The Joint Commission reviewed our agency in 1999 and awarded us three year accreditation. We were reviewed in 1998 by the State of Iowa Division of MH/DD Services. We were given a three year accreditation with excellence, which is the highest accreditation available. We are currently researching trainings available for dual diagnosis consumers, due to our continuous quality improvement procedures indicating this as a high priority need. We continue to have a difficult time making financial ends meet. The State of Iowa has frozen community based service costs for over nine years, therefore we are charging the same rates as we did in 1989. Until the State of Iowa legislature allows us to increase our rates based upon current costs we will continue to struggle financially. 13 -315- [] Hillcrest. Family services AGENCY ,. AGENCY PROGRAM GOALS AND OBJECTIVES (several pages are provided, please add any additional pages you may need with your agency name as a header) Goal: To provide an expanded Supported LiVing Program and Boarding House for adults diagnosed with mental illness living in Johnson County. Objective A: Continue expansion of the program to accommodate incoming referrals. Task: 1. Hire additional Visiting Counselors as needed. 2. Develop housing components to meet consumer preference. 3. Continue training in psychiatric rehabilitation. 4. Provide partial financial assistance for group learning activities, including socialization and recreational opportunities. 5. Investigate and develop new funding streams. Objective B: Develop community awareness about the increasing needs of persons with mental illness in this community. Task: 1. Advocate for individual client needs in the community. 2. Voice concerns regarding mental health needs to local, state and federal sources. 3. Utilize the Hillcrest Speakers Bureau. 4. Utilize our strategic marketing plan regarding the needs of persons with mental illness. Objective C: Provide a nine bed Boarding House for persons with mental illness in Iowa City. Task: 1. Provide a safe and healthy living enviroment. 2. Maintain and improve the facility. 3. Operate the facility utilizing feedback from current tenants. 4. Maintain current costs to the clients with the use of United Way funds. Objective D. Provide a quality program that includes well trained, educated and concerned staff. Task: 1. Provide Visiting Counselors who have experience in and dedication to the field of mental health. 2. Provide staff training, workshops and state of the art educational materials regarding mental illness and associated fields of study. 3. Serve on state and local task forces and committees. 4. Utilize quality assurance and continuous quality improvement procedures on a daily basis and adjust services as data indicates. 5. Begin specific staff training in the area of dual diagnosis and empowermerit. Resources needed to accomplish Program tasks 1. A full team of Visiting Counselors, administrative support and professional consultants. 2. A safe and healthy boarding house facility. 3. United Way funding. 4. Development of new and creative funding streams. 5. Continued access to current funding streams. B16- HUMAN SERVICE AGENCY BUDGET FORM Director: Laura Hill - City of Coralville Agency Name: Iowa Cntr AIDS (ICARE) Johnson County City of Iowa City Address: 321 First St. IC 52240 United Way of Johnson County Phone: 338-2135 Completed by: L ra Hill CHECK YOUR AGENCY'S BUDGET YEAR Approved by Chair Board: Tp~x~ 1/1/00 - 12/31/00 10/1/00 - 9/30/01 Oc_{-c~'a~ ~" 4/1/00 - 3/31/01 - (date) 7/1/00-6/30/01 X COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) Program 1: Direct Services a. Case Management h. Individual &group counseling b. Crisis Intervention i. Assistive Technology Gift & Loan Closet c. Information &referral j. Supply/Gift Closet d. Home/hospital visitations k. Transportation, errands, chore assistance, e. Buddy/Care Teams grocery shopping, etc. f. Advocates 1. Social &Recreational events g. Emergency Financial Assistance Program 2: Resources & Education a. Resource & Lending Library d. Educational workshops, inservices, groups b. AIDS Awareness events e. Community education c. Quarterly Newsletter d. Monthly Service Updates Local Funding Summary: 4/1/98 - 4/1/99 - 4/1/00 - % of Total 3/31/99 3/31/00 3/31/01 Budget United Way of Johnson County - - Does Not Include Designated Gvg. $12,590 $14,590 $16,000 12 FY99 FY00 FY01 ~ City of Iowa City 10,000 10,250 10,500 8 Johnson County 17, 164 18,000 18,500 14 C of Coralville 0 0 500 >1 jccoghs/xlbudg. xls "] ' -317- AGENCY: ICARE BUDGET SUMMARY ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR Enter Your Ageney's Budget Year ==> FY99 FY00 FY01 1. TOTAL OPERATING BUDGET * 279, 193 13 7,456 132,955 (Total a+b) a. Carryover Balance (Cash 22,354 18,664 10,405 from line 3, previous column) b. Income (Cash) * 256,839 118,792 122,550 2. TOTAL EXPENDITURES (Total a+b) * 260,83 1 127,051 130,045 a, Non-directed funding 51,895 15, 106 16,383 b. Program Total (List Progs. Below) 207,582 115,345 113,662 1. Direct Services 129,738 78,93 1 74,897 2. Resources &Education 77,844 36,414 38,765 3 4 5 6 7 8 4. RESTRICTED FUND BALANCE (Total from page 5) 1,500 4,500 5. IN-KIND SUPPORT (Total from Page 5) 62,847 57,200 56,50(~ 6. NON-CASH ASSETS * 150, 173 150, 173 150.173 Notes and Comments: Carry over balance. June 30. 1999: Checking: $11,460 Capital Campaign Fund: $1.192 Saving (includes restricted funds): $5,7104 $18.632 * ICARE purchased a facility in October 1998 BRIEFLY DESCRIBE HOW LOCAL FUNDS WERE SPENT LAST YEAR: Funds were spent on portions of staff expenses, administrative costs, and program related expenses. jccoghs/xlbudg.xls - 2 - -318- AGENCY ICARE INCOME DETAIL NON- ACTUAL THIS YEAR BUDGETED DIRECTED PROGRAM PROGRAM LAST YEAR PROJECTED NEXT YEAR FUNDING I 2 T. Local Funding Sources- ] 4o, 188l 42,742 45,500 I 45,500~ 0[ 0 a. Johnson Count)' 0 b. Ci.tyoflowaCity 10,000 10250 10,500 10,500 0 0 c. United Way of johnson County 13,096 14492 16,000 16,000 0 0 d City of Coralville (a) 0 0 500 500 0 0 e. Johnson County Dept. of Public Health 17,092 18,000 18,500 18,500 0 0 f. 2. Grants-State. Federal. Foundations ] 15,280 [ 23,500I 23,500 [ 0 ] 19,500 [ 4,000 a Consortium (b) 13,280 13,500 13,500 0 13,500 0 b. Miscellaneous 2,000 10,000 10,000 0 6,000 4,000 C. d e. f. 3. Nc, sa~e, ors¢~s~so~ces~ I 01 01 01 01 01 0 a. b. C. ~. Ne, s~es or Ma,e~a,sI 368 I 2,000 I 2,000 I 0 I 1,000 I 1,000 vDS Awareness Merchandise ©368 2,000 2,000 0 1,000 1,000 b. C. 5. Contributions/Donations [ 18,395 ] 18,425 ] 18,425 [ 5,725 ] 6,700[ 6,000 a. United Way Designated Giving 5,724 5,725 5,725 5,725 0 0 b. Other Contributions 12,671 12,700 12,700 0 6,700 6,000 6. SpecialEvents [ 28,718 [ 29,000[ 30,000] 0[ 15,000 ] 15,000 a. Pancake Breakfast 17,080 17,000 17,000 0 8,500 8,500 b. Road Races 804 0 0 0 0 0 c. Other 10,834 12,000 13,000 0 6,500 6,500 7. Interest Income I 521 I 5001 500] 5001 0I 01 8. Other - List Below [ 153,3691 2,6251 2,625] 2,6251 01 01 a. Miscellaneous 123 125 125 125 0 0 b. Facility Purchase (d) 153,246 2,500 2,500 2,500 0 0 C. TOTAL INCOME (same as p. 2, line lb) 256,839 118,792 122,550 54,350 42,200 26,000 Notes and Comments: I a ) we have requested funding for the past 4 years (b) Contract which reimburses for a portion of Case Worker salary © ~9 total is under average (d) FY99 incl. $120,000 CDBG (one year grant); $30,000 mortgage; and $3,246 Capital Campaign FY00 and FY01 is capital campaign income. jccoghs/xlbudg. xls - 3 - -319- PROGRAM EXPENDITURE DETAIL AGENCY ICARE NON- PROGRAM PROGRAM ACTUAL THIS YEAR BUDGETED DIRECTED I 2 LAST YEAR PROJECTED NEXT YEAR FUNDING 1. Salaries (a) 65,121 75,232 76,372 7,195 46,992 22,185 2. Employee Benefits & Taxes (a) 12,480 15,608 17,048 1,318 10,848 4,882 3. Staff Development 55 300 300 0 300 0 4. Professional Consultation (b) 1,443 500 500 500 0 0 5. Publications &Subscriptions 816 600 600 100 100 400 6. Dues and Memberships © 40 65 65 0 50 15 7. Mortgage, Rent and Propert>.' Tax 1,971 3,000 3,000 300 1,500 1,200 8. Building &Maintcnance 1,055 2,655 2,700 270 1,350 1,080 9. Equipment Purchase/Rental 1,484 1,485 1,500 150 600 750 10. Utilities 1,331 1,890 2, 100 210 1,050 840 11. Telephone 3,374 3,375 3,400 340 2,210 850 12. Office Supplies &Postage 6,295 6,296 6,350 125 2,222 4,003 13. Priming and Publicit>.' 655 500 500 50 100 35D 14. Local Transportation 475 400 400 40 200 160 15. Insurance 1,156 2,240 2,250 225 1,125 900 -- 16. Audit 0 0 0 0 0 0 17. Interest (ind. in mortgage line) 0 0 0 0 0 0 18. Other (Specify): Bank Charges 200 210 215 215 0 0 19: Emergency Financial Assistance 3,616 5,000 5,000 0 5,000 0 20. Fundraising 5,043 4,700 4,750 4,750 0 0 21. Programming 1,097 2,000 2,000 0 1,000 1,000 22. Volunteer Traimng 138 250 250 0 175 75 23. Miscellaneous 1,193 745 745 595 75 75 24. Facili.ty Purchase (d) 151,793 0 0 0 0 0 TOTAL EXPENSES ( p. 2, line 2) 260,83 1 127,051 130,045 16,383 74,897 38,765 Notes and Comments: (a) 2 staff positions were untilled for several months in FY99 (b) aUorney and acoountmg fees. Aoeounting fees are now done pro-bono .& V.~N. Nat'l Social Work AIDS Network ~ d) Pucharse of facility & related costs. The facility was purchased in FY99 with a $120,000 CDBG & $30,000 loan. - 4 - 320- AGENCY ICARE ACTUAL THIS YEAR BUDGETED ~ TRICTF, D FUNDS: LAST YEAR PROJECTED NEXT YEAR Restricted by: Restricted for: FY99 FY00 FY01 Board of Directors Operating & Building Reserve Fund 1,500 4,500 5,000 TOTAL RESTRICTED FUND (also shown page 2, line 4) 1500 4500 [ 5000 MATCHING GRANTS Grantor/Matched by IN-KIND SUPPORT DRTAII. Services/Volunt~rs: 4100 hrs ~ $ 9.75 * 41,000 40,000 40,000 Material Goods: furniture, office supplies, ftmdraisillg donations 17, 717 15,000 15,000 i Space, Utilities, etc.:3 months of rent/utilities donations 1,630 0 0 Olher: (Please speci.fy):materials for facility. and ongoing maintenance 2,500 2,200 1,500 ~TOTAL IN-KIND SUPPORT (also shown on page 2, line 5 62,847 57,200] 56,500 Notes and Comments: * 1050 volunteer hours were contributed to the facility purchase iccoghsdxlbudg.xls - 5 - -321 - SALARIED POSITIONS AGENCY ICARE "~:"a~'tha. ap~ rrr. S.~ary Position/Title a. := ,,, ~ Last This Next Actual This Budgeted Year Year Year Last Year Year Next Year Change Executive Director x x (d) 23 1.00 1.00 34,892 35,616 35,972 1% CaseWorker(a) x x (d) 27 0.71 1.00 16,193 20,866 21,210 1% Program Coordinator Co) x x (d) 21 0.75 1.00 13,098 18,750 19, 190 2% Administrative Assistant© na na na na 0.03 0.00 938 0 0 na (a) CW position vacant for 3 months in FY99 (b) PC vacant for 4 months in FY99 & 3 in FY00 © AA position terminated in July, 1998 I ~ (d) The board is investigating retirement plan options TOTAL FTE's and SALARIES [~ 2.49 2.75 3.00 65,121 75,232 76,372 [ 2% * Full-me equivalent: 1.0=full-time; 0.5=half-time: etc. iecegJ'm/xlbudg.xls - 6 - -322- AGENCY: ICARE ACCOUNTABILITY QUESTIONNAIRE A. Agency's Mission Statement or Pdmary Purpose: To endch the quality of life for persons living with and affected by HIV/AIDS. Through the distribution of information and services, we aim to foster the self-empowerment necessary to live productively and positively in the face of HIV/AIDS. B. Board of Directors: 1. Please attach a list of your agency's Board of Directors (page 7A) 2. Frequency of meetings: monthly. Committees meet monthly and as needed. 3. Bdefly describe board orientation and ongoing training opportunities: Orientation: Members receive a Board Manual with relevant agency and board information, receive an agency tour, and meet staff. The Executive Director and Board Chair meet with new members to review: 1) the manual; 2) board roles, responsibilities, and job descriptions; 3) expectations; and 4) conflict of interest. Board members sign a Board Member Agreement, Conflict of Interest Statement, Board Expectations Statement; and Fundraising Agreement. Ongoing: Discussions occur during board meetings and individually as needed. Written materials and Intemet information are distributed as available. Agenda time is set for various board education topics during meetings. C. Finances: 1. Are there fees for any of your services? Yes No X a. If YES, describe circumstances. b. Are they flat fees or sliding fees ? 2. Does your agency have: an internal audit X extemal audit financial review X Frequency: Annual internal audits. Biannual financial reviews, annual when I~ossible. 3.Has your agency filed the Annual Report with the Secretary of State? Yes X No 4. Has your agency filed Form 990 with the IRS? Yes X No 5. Please discuss your agency's fundraising efforts, if applicable. Events: 1) World AIDS Day Reception; 2) Talent Show; 3) Direct Mail Solicitation; 4) newsletter solicitation; 5) Pancake Breakfast; 6) AIDS Awareness merchandise sales; 7) small events (bake/yard/book sales); and 8) direct asks. D. Management: 1. Does each professional staff have a wdtten job description? Yes X No 2. Is the agency Director's performance evaluated at least yearly? Yes X No By Whom? Personnel Committee then to full Board. -7- -323- AGENCY: ICARE ICARE BOARD OF DIRECTORS Laurie Haag, Board Chair John Westefeld, Board Vice Chair Chad Kepros, Board Treasurer Carlos Serrato, Board Secretary Pamela Passmore Dorothy Rogers Don Ross , Cynthia Schlie 78 -324- AGENCY: ICARE E. Program/Services: Please define your agency's units of service (service definition, length of time, cost per unit of service, number of units provided, direct or indirect.) 1) Direct Services: Case management and vadous emotional, practical, matedal or financial support services to persons living with, affected by or concerned about HIV. Unit: one service provided per person/family. Due to the variety of service~, length of time varies and the cost per unit is varied and in some cases not defined. (e.g.: a Buddy contact can vary between '15 minutes to several hours.) FY99:439 people/4116 units of service. Direct Service. 2) Resources & Education: Educational and awareness materials and events. Unit: Library = one usage per person/family; events: one event = one unit. Length of time and cost per unit varies. FY99: Library: 129 people/289 units of service. Events: 3736 people/51 events/activities. Indirect service. Please supply information about clients served by your agency during last two coml~lete budget years. Refer to form instructions for definition of duplicated and unduplicated. Enter Years FY98 FY99 1. How many Johnson County residents (including la. Duplicated 10,902 9,214 Iowa City and Coralville) did your agency serve? Count 1 b. Unduplicated 4,230 4, 110 Count 2. How many Iowa City residents did your agency 2a. Duplicated 8,976 7,828 serve? Count 2b. Unduplicated 3,172 3,293 Count 3. How many Coralville residents did your agency 3a. Duplicated 1,090 829 serve? Count 3b. Unduplicated 792 469 Count 4. How many units of service did your agency pro° 4a. Total 15,751 13,340 vide? 4b. To Johnson 13,388 12,346 County Residents 5. Other Areas Served: Do you provide services to areas outside of Johnson County? Area(s) served: 18 other counties in southeast Iowa Services provided: palmadly resource & education pro.clrams, case management, cdsis intervention and information and referral, but other services are provided as needed and available. Johnson County residents receive Ddodtv for non-case-manaGement direct services. Funding Sources: Southeast Iowa HIV C.A.R.E. Consortlure, ¢3rants, Giving tithes, donations and fundraisers. -8- -325- AGENCY: ICARE 6. Client Profile (for last complete year, if available): (*for case management program only) Direct Services Program only Age Gender Ethnicity(*) 0 - 5 0 Female 139 Afdcan Amedcan 5 6 - 17 27 Male 140 Native Amedcan 18 - 29 100 Asian 1 30 - 61 141 Hispanic 62 - 75 9 Caucasian/Non-Hispanic 29 75 + Multi-racial 7. Evaluation and Review: A. Please discuss how your agency measures the success of its programs. Several methods ars used: 1) anonymous client satisfaction* and need assessment surveys; 2) verbal client feedback (on-going and at service termination); 3) service provider feedback (verbally & through surveys); 4) Client Relations Committee; 5) staff feedback; 6) volunteer feedback and surveys*; 7) formal program evaluations; 8) general membership meetings; 9) adherence to minimal standards of care; 10) units of service provided and continued service requests; 11) strategic planning; 12) funder feedback; and 13) suggestion/comments box. *Surveys are given at service termination, volunteer termination, and after Buddy/Cars Team meetings and Case Conferences with the client/family/service providers. Changes to programming and service delivery are implemented based on feedback. B. Does your agency have performance objectives? yes [Give several examples] 1. Each staff member has measurable performance objectives based on the agency's annual goals. 2. Annual performance objectives ars set for the agency, the board, board committees and staff (such as fundraising, grant incoming, people served, etc.) 3. Objectives are based on the strategic plan and funder requirements. 4. Performance objectives ars also based on ICARE's Minimal Standards of Care (standards for service quality). Objectives ars reviewed regularly and performance changed as needed. C. What plans does your agency have to increase efficiency and effectiveness? A client satisfaction/needs assessment survey was completed and changes are being implemented based on this feedback - the survey will be conducted annually. We purchased a larger facility last year which has increased the use of specific services bocause they have become more accessible and user friendly. We continue to change services/programs based on feedback to increase service effectiveness. Volunteers ars used whenever possible - we continue to revise volunteer training and ongoing education as we discover more effective/efficient ways of doing so. Program manuals,information/referral guides, and minimal standards of cars ars updated as needed. We continue to explore ways of finding funding to hire additional staff. We ars implementing a Volunteer Advocacy Program to assist the CaseWorker with advocacy requests. 8. In what ways will the needs of your service population change in the next five years: Affordable housing and meeting basic needs will continue to be challenges. Individuals who are experiencing positive results from medications will have issues pertaining to returning to the work forco, continuing education and job training. Complacency from the general public regarding HIV/AIDS will continue to be a challenge, thus awareness activities will increase. Prevention case management will become a pdodty. Rural needs will continue to be an issue as will finding ways to pay for expensive health care. -9- -326- AGENCY: ICARE 9, Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: Public misperceptions that: 1) the new drugs are a "cure" for AIDS; 2) the numbers of persons living with HIV/AIDS are decreasing; and 3) funding is no longer important to AIDS is making it more difficult to obtain continued funding and recruit the quantity of volunteers needed to run our programs. Myths and misperceptions about the "causes" of HIV/AIDS and it's transmission are again becoming more commonplace. Being short-staffed prevents us from doing all that we would like to for the community. 10. List complaints about your services of which you are aware: We rely heavily upon volunteers and practicum students, thus turnover is an issue. The inability to immediately provide a service such as transportation when requested due to a lack of volunteers or staff time is an issue. Some clients stated that we should not have guidelines or policies for financial assistance or service delivery. Some clients stated that our office should be open 24 hours daily. 11. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: There are times when we are unable to provide a service as quickly as we would like due to a lack of volunteers. Intakes occasionally must be delayed a couple of days due to staff time constraints. We continue to increase grant wdting efforts and to recruit more non-student volunteers. We are exploring ways of obtaining funding for additional staff. How many people are currently on your waiting list? ._..g0 12. In what way(s) are your agency's services publicized? ICARE brochure distribution Program brochures Fliers/posters Interagency meetings Paid advertisements United Way Intemet ICARE Newsletter Monthly Service Updates Press Releases Media stories/articles Public Service Announcements Information booths/fairs Speaking engagements Interagency referrals Churches Word of mouth Johnson Cty. Services Directory Volunteer Action Network SE IA HIV Consortlure Regional/national directories Public libraries Statewide consortium Phone books Conferences/workshops 13. United Way involvement by your agency: ("X" if agency participates) a. Agency Directors Meetings x b. Agencies Representative to Funding Hearings in the Dast c. Business Blitz x d. Day of Caring x e. Kick Off x f. Victory Reception x g. Other subcommittees in past; agency tours; United Way Aaencv Liason -10- -327- AGENCY:ICARE AGENCY HISTORY (Using this page ONLY, please summarize the history of your agency, emphasizing Johnson County, past and current activities and future plans. Please update annually.) ICARE has been providing HIV/AIDS related services to the community since 1986. HIV is a rapidly changing disease, resulting in changing community needs. ICARE continues to quickly, effectively, and sensitively respond to the changes and needs of the community. Although the media portrays the numbers of persons living with AIDS as decreasing, the number of new HIV infections remains the same while persons living with HIV/AIDS are living longer and the number of deaths from AIDS is decreasing, thus our numbers of services provided continues to increase. The agency developed in 1986 from a support group for persons living with AIDS. Services were added and priorities changed to reflect the rapidly changing nature of the disease and community needs. The first paid staff person was hired as a part-time Director in 1986, we now have three full-time paid staff positions. Approximately 100 volunteers provide services, assist with fund-raising, and assist with the day to day running of the agency. ICARE continues to experience service growth: the number of services provided and the number of service requests continue to increase. Client demographics and the types of service requests are changing o requests for transportation, chores, and other practical needs have increased. In the past couple of years, the requests for Buddies and Care Teams have decreased although we are experiencing an increase in Buddy requests again. Individuals are seeking assistance with issues pertaining to returning to work, completing or continuing education, relationship and family issues, and for referrals for other concurrent issues such as chemical dependencies, mental illness, and learning disabilities. Requests for budgeting help and advocacy with financial and health benefits are increasing. ICARE was awarded a $120,000 Community Development Block Grant in May 1998 to purchase a facility located at 321 Fimt Street in Iowa City. This has resulted in almost twice the space and greater accessibility for consumers. Usage of our library and closets has increased dramatically since the move due to greater accessibility. We look forward to continuing to collaborate with other service providers and organizations, Future endeavors include: a Drop In Center and collaborations/services regarding housing. -11- -328- AGENCY: ICARE FY99 GOALS Please state FY99 goals and report status of progress/completion. FY99 GOALS & OBJECTIVES IPROGRESS Direct Services Program Goal: to provide emotional, practical, and financial support Objective A: Projection: provide Not met, but we experienced a 42% increase over emotional support and cdsis FY98. 1283 services were provided to 49 PLWH intervention to 70 PLWH, families and and 309 others (358 total) loved ones and 410 others (489 total). Objective B: Projection: provide four Partially Met. Groups were provided but clients support groups. stated they needed a "break" from groups so the groups were cancelled mid-year. Groups will restart this year. Objective C: Projection: provide Not met. 48 persons received financial, material, financial, material, and practical and practical support 250 times. (One regular support services to 70 persons. funding stream was cut entirely and we received partial funding from another). Objective D: Projection: provide Buddy Not met. Buddies were provided for 3 persons. volunteers for 15 persons. Clients chose to use one time practical and emotional support services instead (we experienced an increase of 29% in the use of one time services).. Objective E: Projection: provide Care Not met. There were no Care Teams provided. Teams to 8 persons. Care Teams are used for homebound clients, we did not have any homebound clients. 'Objective F: Projection: provide case- Exceeded. 57 persons received 1648 case- management services to 50 persons. management services. Case management is a pdority service. 'Objective G: Projection: provide Not met. 20 people attended 6 activities. monthly social and recreational activities for 70 persons. -12- -329- AGENCY: ICARE FY99 GOALS Please state FY99 goals and report status of progress/completion. FY99 GOALS & OBJECTIVES JPROGRESS Resources & Education Program Objective A: Projection: provide Exceeded: 129 people used the library 289 times. resources materials to 85 people who use the resource library 135 times. Objective B: Projection: provide 18 Not rneL 529 people attended 26 educational educational programs and 22 programs and 331 people attended 10 outreach community outreach programs. programs. (We were without a Program Coordinator for 4 months). Objective C: Projection: provide 6 Not met. 60 people attended 6 workshops. We workshops to PLWH, 6 to their families combined the workshops due to staff & volunteer and loved ones, and 6 to the shortages. (We were without a Program community. Coordinator for 4 months). Objective D: Projection: mail a Not Met due to staff and volunteer shortages. The quarterly newsletter to 4000 people. newsletter was distributed 3 times to over 3000 people. (We were without a Program Coordinator for 4 months). -13- -330- AGENCY: ICARE AGENCY PROGRAM GOALS AND OBJECTIVES (Several pages are provided, please add any additional pages you may need with your agency name as a header.) DIRECT SERVICES PROGRAM 1. To provide emotional, practical, and financial support to persons living HIV, their families and loved ones, and to persons in the community concerned about and/or affected by HIV. a. To provide 4700 case management services to 60 persons living with HIV and their concerned others by June 30, 2001. i. Train a practicum student to assist Case Worker in providing case- management tasks (intake, assessment, care planning, service monitoring, information/referral, service linkage, advocacy, support, and case conferences) ii. Recruit case management clients by advertising the case.management program by distributing case management program brochures and Service Updates to service providers in Johnson County. iii. Schedule one volunteer per two hour shift dudrig regular business hours. iv. Recruit, train, and match 5 Buddy volunteers to act as case- management service extenders to the Case Worker. v. Conduct annual satisfaction and needs assessment survey in March, 2001. vi. Evaluate goals, objectives, and performance objectives quarterly and ' revise as needed. vii. Provide 45 home/hospital visits. viii. Recruit, train and match Volunteer Advocates to 5 persons living with HIV. b. To provide 1350 emotional support and information/referral contacts to 400 people by June 31, 2001. i. Recruit and train 25 Direct Service Volunteers to provide emotional support and information/referral. ii. Provide a support group for persons living with HIV. iii. Schedule one volunteer per two hour shift dudng regular business hours. iv. Mail Service Update containing information about ICARE and community services/programs to clients and their concerned others. v. Provide ongoing training to Direct Service Volunteers and Buddies in crisis intervention and information/referral topics. vi. Provide 750 crisis intervention counseling contacts to 150 persons. c. Provide 260 practical, material, and financial support contacts to 50 persons living with HIV and their concerned others by June 30, 2001. i. Train 25 Direct Services Volunteers to provide practical support. ii. Provide 75 transportation contacts to 15 persons living with HIV. iii. Provide 50 errand/chore contacts to 15 persons living with HIV. iv. Maintain Assistive Technology Closet and Gift Closet stocked with supplies. v. Provide 100 closet contacts to 45 persons living with HIV. d. Provide 66 social support, companionship, and recreational contacts to 20 persons living with HIV by June 30, 2001. i. Provide 60 Buddy contacts focusing on social support and companionship. ii. Provide 6 recreational/social support activities for persons living with HIV. -14- -331- AGENCY: ICARE AGENCY PROGRAM GOALS AND OBJECTIVES (Several pages are provided, please add any additional pages you may need with your agency name as a header.) RESOURCES & EDUCATION PROGRAM 1. To provide education programs and resource materials to persons living with HIV, their concemed others, service providers, and persons within the community. a. To provide resource materials to 130 people who will use the library 290 times by June 30, 2001. 1, Recruit and train a Volunteer Resource Library Coordinator. 2. Advertise the library through brochures, fliers, and newsletters distributed to the local public libraries, service providers, and local schools/colleges. 3. Obtain in-kind donations of HIV related wdtten and video materials. 4. Distribute magazines and brochures on a quarterly basis throughout the community. b. To provide six educational workshops attended by persons living with HIV, their concerned others, volunteers, and service providers by June 30, 2001. i. Publicize events through brochures, newsletters, Service Updates, and fliers distributed throughout the community. ii. Survey clients, volunteers, and service providers for topics. iii. Provide transportation as needed for clients. , c. To provide 36 community education and awareness events to the community and local groups by June 30, 2001. i. Recruit and train 4 persons living with HIV as speakers on the Speakers Bureau. ii. Publicize events through the media, newsletters, Service Updates, and fliers distributed throughout the community. iii. Coordinate and collaborate efforts with local groups such as the Healthy and Positive Interventions Committee. d. To distribute an educational newsletter to 4000 persons by June 30, 2001. i. Recruit 3 Volunteer Journalists. ii. Collaborate with other agencies and groups on topics. iii. Recruit 2 persons living with HIV to write articles. iv. Increase mailing list from 2679 to 3500. v. Increase local distribution list from 5 to 10. -15- -332- HUMAN SERVICE AGENCY BUDGET FORM IOWA CITY HOSPICE, INC. Director: Maggie Elliott United Way of Johnson County Completed by: Maggie Elliott CHECK YOUR AGENCY'S BUDGET YEAR Approved by Chair: 1/1/00--12/31/00__X__ on 4/1/00 -- 3/31/01 10/1/00 -- 9/30/01 7/1/00 -- 6/30/01 COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e. Program 1, 2, 3, etc.) Program 1: Hospice care Hospice care is based on a philosophy of care, which embraces death as a natural part of life. The patient's desire to die with dignity and with as much control as possible is supported through state of the art control of pain and other uncomfortable symptoms, and by addressing the psychosocial issues causing the patient and family discomfort. These goals are supported by a hospice interdisciplinary team that is available 24 hours a day, 7 days a week in both the home long term care facility and inpatient setting. Bereavement care is provided to family members and one-on-one in the community who has lost a loved one. Program 2: The Caregiver Assistance Program The Caregiver Assistance Program will provide time-limited assistance for patients who desire to stay in their home, and who, without this resource, would not be able to. Limited funds will be made available to those who demonstrate financial need to hire paid caregivers. This program will support patients when: · A stable environment turns quickly into one that has more demanding needs · The caregiver is required to be out of the home for a period of time · When there is no caregiver · At the end of life when demands are escalating. Local Funding Summary: 4/1/98 o 4/1/99 - 4/1/00 - % of Total 3/31/99 3/31/00 3/31/01 Budget United Way of Johnson County -- $1,000. 93,000 95,000. .25 Does Not Include Designated Gvg. FY99 FYO0 FYO 1 City of Iowa City $ 9 9 Johnson County 9 9 9 City of Coralville $ $ 9 -1- -333- IOWA CITY HOSPICE, INC. BUDGET SUMMARY ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR Enter Your Agency's Budget Year --> 1998 1999 2000 1. TOTAL OPERATING BUDGET 1,305,500. 1,741,900. 2,018,300. (Total a + b) a. Carryover Balance (Cash from line 3, previous 152,500. 249,100. 376,300. column) b. Income (Cash) 1,153,000. 1,492,800. 1,642,000. 2. TOTAL EXPENDITURES (Total a + b) 1,056,400. 1,365,600. 1,680,000. a. Administration 110,900. 143,390. 172,800. b. Program total (List Programs below) 945,500. 1,222,210. 1,507,200. 1.HOSPICE CARE 945,500. 1,217,210. 1,497,200. 2.CAREGIVER ASSISTANCE PROGRAM 5,000. 10,000. 3. 4. 5. 6. 7. 8. 3. ENDING OPERATING BALANCE (Subtract 2 - 1) 249,100. 376,300. 338,300. 4. RESTRICTED FUND BALANCE (Total from page 7) 1900 700 1400 5. IN-KIND SUPPORT (Total from page 7) 90780 104800 125700 6. NON-CASH ASSETS 92680 105500 127100 Notes and Comments: Carry-over balance next year may be affected if portion is used for purchase of property. *Briefly describe how local funds were spent last year: United Way Funds were spent to support the Caregiver Assistance Program. -2- -334- AGENCY IOWA CITY HOSPICE, INC. INCOME DETAIL ACTUAL THIS YEAR BUDGETED NON- PROGRAM PROGRAM LAST YEAR PROJECTED NEXT YEAR DIRECTE I 2 D 1, Local Fundim Sources 1,000. 3.000, 5.000. 0 ~ 0 5,000. a. Johnson Coumv b. City of Iowa City c. United Way 1,000. 3,000. 5,000. 0 0 5,000. d. City of Coralvie 8. f. 2, Grants- State. Federal. Foundations 0 0 0 0 0 0 a. b. c. d. 3. Net Sales of Services (sources) 913.000. I 1,201.550 I 1.273,000 0 } 1,273.00 0 a,Third oartv oavments 1.273.00 b. c. 4. Net Sales of Materials (sources) 0 0 0 0 0 0 a. b. c. 5. Contribntions/Donations 161,000. 192.000. 210.000. 0 205.000 5.000. a. United Way Desionated G/v/no 14.000, 15.000. 15,000. 15.000 0 b. Other Comributions 147,000. 177,000. 195,000. 190,000 5,000. 6. Special Events _ 61.000. _ 7_6,000. _ _134.000. 0 134.000 0 a. Road Race(99) WalkO0) 45,000. 44.000. 100.00. 100.000 b. Annual Mail Campaign 10,000. 25,000. 27,000. 27,000 c. Elks/Hospice Gold Event 6,000, 7,000. 7,000. 7,000 7. Interest income 17.000. 20.250. 20.000. 20.000 I 8, Other- List Below Includinn Miscellaneous a. b. c. TOTAL INCOME (shown also on Dane 2. line 1 b) 1.153,000 1,492,800 1.642,000 0 1,632,000 J 10.OQO. , Notes and Comments: - 3 - -335- AGENCY IOWA CITY HOSPICE, INC. PROGRAM EXPENDITURE DETAIL ACTUAL THIS YEAR BUDGETED PROGRAM PROGRAM LAST PROJECTE NEXT ADMIN. 1 2 YEAR D YEAR 1. Salaries 563,800 682,600 840,250 153,520 667,450 0 2. Employee Benefits and Taxes 55,000 68,000 84,000 17,280 66,720 0 3. Staff Development 12,000 14,000 17,000 2,000 15,000 0 4. Professional Consultation 16,900 8,500 8,500 0 8,500 0 5. Publications and Subscriptions 0 6. Dues and Memberships 2,600 3,500 5,000 0 5,000 0 7. Mortgage, Rem, and Property Tax 0 8. Building and Maintenance 0 9. Equipment PurchaselReatallMaimonance 17,600 22,500 27,750 0 27,750 0 10. Utilities 0 11. Telephone 14,000 16,500 20,000 0 20,000 0 12. Office Supplies and Postage 20,000 30,000 37,000 0 42,000 0 13. Priming and Publicity 0 14. Local Transportation 30,500 40,000 50,000 0 50,000 0 15. Insurance 9,000 10,000 12,000 0 12,000 0 16. Audit O 17. Interest 0 18. Other (Specify): 0 19. Patient Related Expenses 300,000 450,000 553,500 0 553,500 0 20. Fund Raising Expenses 15,000 20,000 25,000 0 30,000 0 21. Caregiver Assistance Program 10,000 22. O 23. 0 24. 0 25. 0 TOTAL EXPENSES (shown also on page 2, line 2) I 1,056,400 1,365,600 ~ 1,680,000 I 172,800 ~ 1,497,920 10,000 Notes and Cmots: Mercy charges hospice $1.001year for our current facility. Volunteer involvement is anlicipated to increase to over 7,000 hours with increased census and fund raising activities. -336- - 4 - AGENCY IOWA CITY HOSPICE, INC. ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR RESTRICTED FUNDS 1998 1999 2000 Restricted by: Restricted for: Bereavement 1,400 400 1,400 Care/Equipment 500 300 Total Restricted Funds (also shown page 2. line 4) 1,900 700 1,400 MATCHING GRANTS Gramor/Matched by: Total Matching Grants (also shown on page 3, line 2) 0 0 0 IN-KIND SUPPORT DETAIL Services/Volunteers 72,280 85,800 106.200 Material Goods Space. Utilities. etc. t 8,500 19,000 19,500 Other: {Please specify) TOTAL IN-KIND SUPPORT (Shown also on page 2, line 5) 90,780 104,800 125,700 Notes and Comments: Mercy provides space to Hospice at $1.001year. Volunteer invdvemem is anticipated to increase to over 7,000 hours due to increase in census and fundraising activilies. -5- -337- AGENCY IOWA CITY HOSPICE, INC. SALARIED POSITIONS ACTUAL THIS BUDGET- LAST YEAR ED CHANGE FTEo YEAR PROJECT- NEXT ED YEAR. "X" all that apply Position Paid Health Retire % Last This Next Lye ins Plan Benefits Year Year Year Finance Director X X X .1 1 1 1 31,485 32430 33,400 3 Executive Director X X X .1 1 1 1 51,370 52,911 54,500 3 Office Coordinator X X X .1 1 1 1 28,445 29,300 31,115 3 Patient Care X X X .1 1 .8 1 45,963 37,875 51,417 36 Community Nurse X X X .1 .5 1 1 12,250 35,006 38,563 10 Bereavemere X X X .1 .5 .8 .8 18,750 24,000 28,228 18 Chaplain X X X .! .5 .8 1 18,264 27,422 35,360 29 Volunteer Coofd X X X .1 .5 .5 .5 12,886 14,400 14,800 3 Environment Coord X X X .1 .5 .625 1 9,315 11,232 11,600 3 DeveJopment Coofd X X X .1 .5 ,5 .5 22,222 22,655 3 Home Health Aide X X X .1 2 2 2.5 34,882 35,930 57,128 59 Home Health Aide .1 .6 .6 2 9,470 9,755 37,540 285 Office Staff .1 .9 1 2 16,080 16,660 38,160 129 Social Workers X X X .1 1.6 1.6 1.6 65,460 67,395 69,416 3 Nurses X X X .1 5.8 7.8 9 209, 180 266,062 316,368 19 Total Salaries & FTE 17.9 21.0 25.9 563,800 682,600 840,250 23% *Full-timeequivalent: 1.0 - full-time;0.5 - half*time;etc. jccoghs~udget2.doc -6- -338- IOWA CITY HOSPICE, INC. ACCOUNTABILITY QUESTIONNAIRE A. Agency's Mission Statement or Primary Purpose: Hospice is a philosophy of care for patients and their families who have a life-limiting prognosis. Our services are available 24-hours a day, 365 days a year. Services include physician care, nursing services, medical appliances and supplies, drugs for symptom management and pain relief, short-term inpatient and respite care, home health aide services, physical, nutritional and other therapies and counseling. The Caregiver Assistance Program provides time limited care for patients who desire to stay at home and who, without this resource, would not be able to. The Caregiver Assistance Program will support patients/families through hospice volunteers and by providing access to funds to hire paid caregivers, if there is a financial need. The program will assist patients/families if any/all if the following circumstances exist: · A patient is living alone or the caregiver is frail or unable to provide adequate care. · The patient is close to death and wants to stay at home. · All other resources have been utilized to assist patient care. · The patient's needs do not require continuous care. · The caregiver is required to be out of the home for a period of time. B. Board of Directors: 1. Please attach a list of your agency's Board of Directors (page 7A) 2. Frequency of meetings: Monthly 3. Briefly describe board orientation and ongoing training opportunities: ' New Board members receive an initial orientation from the Executive Director. This includes an overview of hospice services, finances, strategic plan, and an overview of daily operations. Board members are then assigned to a committee(s), depending on their strengths and interests. C. Finances: 1. Are there fees for any of your services? Yes Careeiver Assistance ProGram No Hospice Care a. If YES, describe circumstances. Patients/families will be able to access up to $1,000 if they demonstrate financial need for caregiver assistance. b. Are they flat fees or sliding fees x ? 2. Does your agency have: an internal audit external audit x financial review Frequency Annual 3.Has your agency filed the Annual Report with the Secretary of State? Yes x No 4.Has your agency filed Form 990 with the IRS? Yes x No __ 5. Please discuss your agency's fundraising efforts, if applicable. Iowa City Hospice has three fund raising activities: · The Elks/Hospice Golf Event · Annual Appeal (letter campaign) · The Hospice Walk for Dignity: a quality of life event D. Management: 1. Does each professional staff have a written job description? Yes x No __ 2. Is the agency Director's performance evaluated at least yearly? Yes x No By Whom? Board with staff input -7- -339- AGENCY: Iowa City Hospice Board of Directors 1999-2000 Richard Hurtig, President Pat Clinton, Vice-President Harriet Echtemacht, Secretary Craig Willis, Treasurer Dick Corcomn Steve Fuller Sue Kersevich Ina Loewenberg Kirk Payne Jim Pratt Tim Rossi Shane Scott Carol Tweclt 7a -340o AGENCY: IOWA CITY HOSPICE, INC. E. Program/Services: Please define your agency's units of service (service definition, length of time, cost per unit of service, number of units provided, direct or indirect.) Hospice care is provided to anyone in the community who has a limited prognosis. In addition, bereavement services are provided to families of hospice patients and individuals in the community affected by a loss. In order to be eligible for hospice care, a physician must certify a patient has a prognosis of six months or less. The unit of service used is days under hospice care. The average cost per day is $115.00. The unit of service for bereavement care is number of contacts. Enter Years 1997 1998 1. How many Johnson County residents (including Iowa City and 1 a. Duplicated 1,000 3,000 Coralville) did your agency sere? Count (Bereave ment) lb Unduplicated 146 177 Count (Hospice Care) 2. How many Iowa City residents did your agency serve? 2a. Duplicated Count 2b. Unduplicated Count 3. How many Coralville residents did your agency serve? 3a. Duplicated Count 3b. Unduplicated Count 4. How many units of sen,~ce did your agency provide? 4a. Total Hospice care 9411 9158 Bereavement 1000 3000 4b. To Johnson Co Resident 8326 7326 Hospice care Bereavement 800 5860 5. Other Areas Served: Do you provide services to areas outside of Johnson County? Area(s) served: Muscatine, Linn, IcNra, Louisa, Cedar and Washington Counties. Services provided: Hospice and bereavement care Funding Sources: Third party payments, community support and memorial donations 6. _ClientsProfile (fC~r I~ast complete year, if available): Age Gender Ethniclty 0 - 5 2 Female 99 Afdcan American 0 6 - 17 0 Male 78 Native American 0 18 - 29 2 As ian 1 30 - 61 39 Hispanic 1 62 - 75 42 Caucasian/Non-Hispanic 175 75 + 92 Multi-racial 0 -8- -341- AGENCY: IOWA CITY HOSPICE, INC. 7. Evaluation and Review: A. Please discuss how your agency measures the success of its programs. Iowa City Hospice, Inc. measures success of programs through satisfaction surveys. These surveys evaluate the types of services offered; the staff and volunteers providing the services; and, the opportunity to provide suggestions on the improvement of the services. These surveys are reviewed quarterly by the Quality Assurance Committee. Recommendations are then forwarded, to the Iowa City Hospice Board. The Executive Director is responsible for the implementation of the recommendations. B. Does your agency have performance objectives? [Give several examples] Performance objectives are based on outcomes of satisfaction surveys and quality improvement tools. These objectives are recommended by the quality assurance committee of the Board and approved by the Iowa City Hospice Board. Examples would include: All admissions to hospice care will be within 24 hours. C. What plans does your agency have to increase efficiency and effectiveness? Iowa City Hospice uses a team approach to address issues of efficiency and effectiveness. Individuals may identify areas where improvement is needed. Or efficiency-measures may come from a departmental or organizational level. 8. In what ways will the needs of your service population change in the next five years: Iowa City Hospice has seen a dramatic increase in the acuity level of our patients. For hospice care, this has made a difference in staffing - more staff are needed to care for the same number of patients. And, it has made a difference financially. Hospice care is paid a daily rate, regardless of the needs of the patient. As the patient's needs increase, the level of care increases, as do the needs for equipment, supplies and medications. As Hospice pays for all the costs related to the terminal diagnosis, our reimbursement remains constant while the cost of patient care increases. There is an ongoing need for caregiver assistance on an ongoing basis. Hospice attempts to address there needs with the Caregiver Assistance Program. -342- -9- AGENCY: IOWA CITY HOSPICE, INC. 9. Please discuss any other problems or factors relevant to your agency 's programs, funding or service delivery: Patients are being admitted to hospice care later in the disease process and in more acute situations. Since hospice care is paid on a daily rate, and that rate has not changed substantially since the 1980's, it is necessary to look for outside funding to cover the daily costs of patient care. 10. List complaints about your services of which you are aware: Family members comment they wish they had taken advantage of services hospice provides earlier. 11. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: There is no waiting list for hospice care. How many people are currently on your waiting list? 12. In what way(s) are your agency's services publicized? Newsletters, media articles, radio talk shows and community health fairs. 13. United Way involvement by your agency: ("X" if agency participates) a. Agency Directors Meetings X b. Agencies Representative to Funding Hearings C. Business Blitz X d. Day of Caring X e. Kick Off X f. Victory Reception X g. Other Gift of Community Committee, Event Committee and discussions regarding the Hospice Road Race Contract. _ 1 n- -343- AGENCY: AGENCY HISTORY IOWA CITY HOSPICE, INC. (Using this page ONLY, please summarize the history of your agency, emphasizing Johnson County, past and current activities and future plans. Please update annually.) Iowa City Hospice was formed in Iowa City Hospice was formed in 1979 when a group of community members formed a task force to bring the concept of hospice, a program of caring for the terrainally ill and their families to the residents of Johnson County. These volunteers were interested in palliative care, care that is comfort-oriented and provides practical and human support to enhance the quality of life. Initial funding came from grants and community donations. Widespread community support, encouraged by Martha Lubaroff and Mary Child grew, enabling the first Board of Directors to appoint a Medical Director, Charles E. Driscoll, MD, in 1982. The first class of volunteers was trained in the fall of 1982. These hospice supporters, along with a patient care coordinator who was hired in January of 1983, enabled Iowa City Hospice to provide care to their first patient in March 1983. In July 1987, Iowa City Hospice became Medicare certified. Today, Iowa City Hospice serves over 200 patients/families each year with 200 active volunteers, and a staff of 30. And, over 3,000 individuals attend one of Hospice's community bereavement support programs each year. The mission of Iowa City Hospice is ... To provide patient-centered palliative care and service to anyone affected by a terminal illness.. · Our mission is supported by a set of values we call our Organizing Principles of Practice, which are to... · Offer care throughout the dying and bereavement process to patients, families, and their loved ones. · Provide physical, emotional and spiritual support · Minimize pain and suffering · Educate patient, families and the community on how to direct their own care · Provide palliative care leadership to the healthcare community · Recognize the importance to family and support systems. The future of Iowa City Hospice holds many challenges. We continue to look for ways to further our mission of hospice care; to support our staff, volunteers and the community(s) we serve; and, to be fiscally responsible in doing so. -344- -.]. '1- AGENCY: FY99 GOALS Please state FY99 goals and report status of progress/completion. Goal: Caregiver Assistance Program Provide time-limited assistance for patients/families who desire to stay in their home environment, and who, without this resource, would not be able to. Objective A: To communicate the Caregiver Assistance Program to patients/families, Hospice care partners and the community. Task I Prepare written material for patient/family Complete Task 2 Communicate program to Hospice care partners through newsletters Complete Task 3 Communicate program to the community through newsletter, press release, press release and speaking engagements Complete Objective B: To provide additional training to hospice volunteers who are interested in providing overnight cares. Task I Prepare training program Complete Task 2 Provide training to volunteers Complete Task 3 Evaluate program Complete Objective C: To provide funding sources for the patients/families who demonstrate financial need Task 1 Identify funding sources Complete Task 2 Contact sources Complete Task 3 Contact hospice supporters for funding Complete -12- -345- AGENCY: AGENCY PROGRAM GOALS AND OBJECTIVES Iowa City Hospice (Several pages are provided, please add any additional pages you may need with your agency name as a header.) Program 1: Hospice Care Our strategic goals are based on the mission and principles of hospice care. They include improving access to hospice care; enhancing the quality of care and support systems; obtaining resources to fulfill our mission; and, to maintain competent staff sufficient to provide quality hospice services. Improve access to hospice care · Provide access to hospice care to the Iowa City medical community. · Ease admission and referral process. · Continue to develop current and new contracts & relationships with healthcare partners, hospices, religious & ethnic communities and third party payers. · Provide education to community and medical environments on hospice care issues. Support national and local efforts to remove barriers to hospice care. Enhance the quality of care and support systems · Strengthen volunteer base to meet patient/organizational needs. · Develop programs to meet the needs of the patients/families served. · Apply technological solutions to enhance patient care and record outcomes. · Look at collaborative relationships to provide auxiliary therapeutic care. Obtain third party payments enhanced by private sources sufficient to accomplish goals. · Develop systematic approach to ensure appropriate third party payments. · Support the Friends in their fund raising efforts. · Establish guidelines for equitable care. Maintain competent staff to provide quality hospice services · Evaluate current physical environment. · Ensure staff is adequately trained & supported. · Maintain systematic approach to patient/staff ratios. Program Ih Care Giver Assistance Fund Communicate the Caregiver Assistance Program to patients/families, Hospice care partners and the community. · Written material placed in every patient/family manual (that goes to each patient home). · Communicate program to Hospice care partners through newsletters and brochure. · Communicate program to the community through newsletter, press release, press release and speaking engagements. To provide funding sources for the patients/families who demonstrate financial need · Identify funding sources. · Contact sources; explain program and need. · Contact hospice supporters for funding through newsletter and one-on-one solicitation. -346- -13- HUMAN SERVICE AGENCY BUDGET FORM Director: Dennis Groenenboom City ofCoralville AgencyName: Legal Services Corp. of Iowa Johnson County City of Iowa City Address: 430 Iowa Ave., Ia. City, 522/4C United Way of Johnson County Phone: 319/35 1-6570 Completed by: an u e e CHECK YOUR AGENCY'S BUDGET YEAR Approved by Chair Board: "~ 1/1/00 - 12/31/00 x 10/1/00 - 9/30/01 9/24/99 4/1/00 - 3/31/01 (date) 7/1/00 - 6/30/00 COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) Program 1: Legal advice and representation involving civil cases for low-income individuals. Local Funding Summary: 4/1/98 - 4/1/99 - 4/1/00 - % of Total 3/31/99 3/31/00 3/31/01 Budget United Way of Johnson County - - Does Not Include Designated Gvg. 25,704 26,546 30,722 8.42 FY99 FYO0 FYO1 City of Iowa City 0 0 0 Johnson County 0 0 0 [City of Coralville o 0 0 -347- iccouhs/xlbud~.xls - I - AGENCY: Legal Services Corporation of Iowa BUDGET SUIVIMARY ACTUAL [THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR Enter Your Agency's Budget Year ==> 1/1/98 - 12/31/98 1/1/99 - 12/31/99 1/1/00 - 12/31/00 1. TOTAL OPERATING BUDGET 322,224 354,585 364,993 (Total a+b) a. Carryover Balance (Cash 0 0 0 from line 3, previous column) b. Income (Cash) 322,224 354,585 364,993 2. TOTAL EXPENDITURES (Total a+b) 3~20, 354,585 364,993 a. Non-directed funding , . 9,583 10,137 b. Program Total (List Progs. Below) I Legal Advice & Representation 311,699 345,002 ~'~ 354,856 2 3 4 5 6 7 8 0 3. ENDING OPERATING BALANCE (Subtract 2 - 1 ) 0 0~ ~4. RESTRICTED FUND BALANCE (Total from page 5) 0 0 0 5. IN-KIND SUPPORT (Total from Page 5 ) 92,318 98,319 101,438 6. NON-CASH ASSETS 9,474 18.713 [: 12,600 Notes and Comments: Line 1A Regional office carryover balances revert to LSCI's statewide net assets to cover deficits in other cost centers. Line 4 Restricted funds from the Southeast Iowa Area Agency on Aging are projected to be fully expended at year end. BRIEFLY DESCRIBE HOW LOCAL FUNDS WERE SPENT LAST YEAR: Funds from the Johnson County United Way were used to provide free legal services to low income residents of Johnson County, in areas identified as high priority. The funds paid for part of the salary of an attorney and a law clerk and for related expenses such as telephone and travel. -348- -2- AGENCY Legal Services Corporation of Iowa INCOME DETAIL 1998 1999 2000 NON- ACTUAL THIS YEAR BUDGETED DIRECTED PROGRAM PROGRAM LAST YEAR PROJECTED NEXT YEAR FUNDING I 2 ~_1_~ .cal Funding Sources- ] ~-~/.~-] 39 -Rq9 ~,QQg~ 3q-q?8 - a. Johnson County b- City of Iowa City c. United Way of Johnson County 25,704 26,546 30,722 29,295 d. City of Coralville e. Southeast Iowa Area Agency on Aging 7,941 6,250 6,250 6,250 f. Burlington United Way 3,000 4,000 4,000 4,000 2. Grants-State, Federal, Foundations 273,999, 't01 ,q?? ~15,691[ 10,137 305,55~ b. State of Iowa 39,393 65, 193 73,247 c. IOLTA 41,247 43,372 45,000 45,000 d C. r. ~._~Net Sales Of Services (sources a. C. 4. Net Sales of Materials 8't 5~ 53 53 a. CLE Publications 45 15 15 15 b Copy Machine Usage 38 38 38 38 C, 5. Contributions/Donations 1 , 6 8 9[ I · 7 25 1 __7 'qited Way Designated Giving 707 1,305 1,305 1 ,~20g b..ather Contributions 982 420 420 . o. SpecialEvents 5,3581 7,766 7,596 7,596 a. Iowa Lawyers Campaign for Legal Services 5,213 7,596 7,596 7,596 b. Iowa City Road Races 145 170 0 0 C. 7. Interest Income ! S Other- List Below 1,529 3,280 O a. St. Mary's Parish 960 0 0 0: "'b. Litigation Reimbursement 560 80 0 0 c. State Public Policy Group 0 3,000 0 0 d. St. Thomas More 0 200 0 0 TOTAL INCOME (same as p. 2, line lb) 322,224 354,585 364,993 10,137 354,856 Notes and Comments: LSCI, as a recipient of funding from the national Legal Services Corporation (LSC), is required by law and regulation to provide written notice to potential funding sources that their funds may not be used in any manner inconsistent with the LSC Act. Section 504 of Public Law 104-208 and the 1997-98 LSC appropriation bills. The services contemplated by this application are permissable activities under the LSC Act, appropriation bills and applicable regulations. -3- -349- PROGRAM EXPENDITURE DETAIL AGENCY Legal Services Corporation of Iowa 1998 1999 2000 NON- PROGRAM PROGRAM ACTUAL THIS YEAR BUDGETED DIRECTED I 2 LAST YEAR PROJECTED NEXT YEAR FUNDING I. Salaries 206,148 226,737 231,699 8,160 223,539 ' 2. 25,060; Employee Benefits &Taxes 22,084 24,549 27,037 1,977 3. Staff Development 111 83 83 83 .4. Professional Consultation 5. Publications &Subscriptions 7,332 7,421 7,719 7,719 ' 6 Dues and Memberships 7. Morgage, Rent and Property Tax 21,830 21,780 21,780 21,780 ; 8. Building &Maintenance 1,800 1,575 1,575 1,575 9. Equiptment Purchase/Rental 4,216 4,562 4,588 4,588 10. Utilities 2,742 3,000 3,120 3,120 11. Telephone 15,743 16,796 16,732 16,732 7,949 l 2. Office Supplies &Postage 8, 142 8,450 8,450 13. Printing and Publicity 605 783 814 814 14. Local Transportation 3,580 4,706 4,861 4,861 15. Insurance 25,092 25,091 27,464 27,464 16. Audit 17. Interest 1S. Other (Specify): .19 State Grant Expense 327 629 0 0 20 Litigation 2,665 8,723 9,071 9,071 21 Advisory Councils 0 8 0 0 23 24 25 TOTAL EXPENSES ( p. 2, line 2) 322,224 354,585 364,993 10,137 354,856 0 Notes and Comments: -350- -4- AGENCY Legal Services Corporation of Iowa ACTUAL THIS YEAR BUDGETED !R~ESTRICTED FUNDS: LAST YEAR PROJECTED NEXT YEAR 1998 1999 2000 Restricted by: Restricted for: i Southeast Iowa Area Agency on Aging Legal Assistance to persons age 7,941 6,250 6,250 60 & over in Southeast Iowa _ Area Agency on Aging service area. :TOTAL RESTRICTED FUND (also shown page 2, line 4) 7941 6250 6250 MATCHING GRANTS I Grantor/Matched by ~ . Southeast Iowa Area Agency on Aging matched by LSC and IOLTA funding. 7941/1571 6250/1499 6250/1846 TOTAL MATCHING GRANTS (also shown pg. 3, line 2) 7941/1571 6250/1499 6250/184( IN-KIND SUPPORT DETAIl, Services/Volunteers 92,318 98,319 101,438 Material Goods ; Space, Utilities, etc. Other: (Please specify) ~ TOTAL IN-KIND SUPPORT (also (also shown on page 2, line 5 92,318 98,319 101,438 Notes and Comments: 98 Volunteer Services: Donated in-house attorney hours = 3.15 hours @ $80/hour Donated in-house law clerk(s) = 485.60 hours @ 10.21/hour Donated in-house secretary(s) = 130.29 hours @ 8.5/hour Attorneys participating in LSCrs Volunteer Lawyers Project donated 1075 hours @ $80/hour in Jonson County = $86,000. In 1999, hourly rate adjusted to $100/hour. -351 - -5- SALARIED POSITIONS AGENCY Legal Services Corporation of Iowa Position/Title ~. -~ ~ ~ Last This Next Actual This Budgeted % Year Year Year Last Year Year Next Year Change N_~lanaging Attorney X X X 0.19 1.0 1.0x 1.0 46,731 47,827 48,000 0.36 :S_taff Attorney X X X 0.18 4.0 4.0 4.0 116,105 132,101 135,361 2.41 S~uppon Staff X X X 0.23 2.0 2.0 2.0 41,044 44,571 44,178 -0.89 :L_'_aw Clerk(s) X X X 0.80 0.2 0.2 0.3 2,268 2,238 4,160 46.20 'I TOTAL FTE's and SALARIES 7.2 7.2i 7.3 206,148! 226,737 231.699 2.14 FuN-time equivalent: 1.0=full-time; 0.5=half-time; etc. -352- -6- AGENCY: Legal Services Corporation of Iowa ACCOUNTABILITY QUESTIONNAIRE A. Agency's Mission Statement or Primary Purpose: The mission of the Legal Services Corporation of Iowa is to secure a full measure of justice in public and private affairs for low-income persons with emphasis on legal problems involving basic necessities, fundamental rights or safety. LSCI seeks to improve the lives of people living in poverty by providing high quality legal services and empowers clients with self-advocacy skills through legal education. LSCI strives to treat all people with respect and dignity and works to dispel prevailing myths and misconceptions about low-income people. B. Board of Directors: 1. Please attach a list of your agency's Board of Directors (page 7A) 2. Frequency of meetings: Four times per year 3. Briefly describe board orientation and ongoing training opportunities: Board members are provided a comprehensive Board manual that sets forth program policy. New members are provided training in sessions held the evening before the weekend of a Board meeting. In addition, the Executive Director meets regularly with new Board members for training purposes. C. Finances: 1. Are there any fees for any of your services? Yes No X a. If YES, describe circumstances. b. Are they flat fees or sliding fees ? 2. Does your agency have: an internal audit external audit X financial review 3. Has your agency filed the Annual Report with the Secretary of State? Yes X No 4. Has your agency filed Form 990 with the IRS? Yes X No ~ 5. Please discuss your agency's fundraising efforts, if applicable. This year, LSCI will conduct its fourth direct mail solicitation through the Iowa Lawyers Campaign for Legal Services. This event benefits LSCI, the Legal Aid Society of Polk County and HELP Legal Assistance, Inc. The campaign is endorsed by the Iowa State Bar Association. Last year, over $52,000 was generated through this statewide campaign effort. -7- -353- Iowa City Regional Office ADVISORY COUNCIL MEMBERS May 1999 JOIINgON COUNTY Vice President Roberta Patrick (Client) Paul McAndrew (Attorney) 515 Oakland 528 South Clinton St. Iowa City, Iowa 52240 Iowa City, Iowa 52240 338-0309 (home) 887-1690 Fax: 887-1693 Laura Poisel Deeth (Client) Barbara Schwartz (Attorney) 2009 Union Rd. College of Law Iowa City, Iowa 52240 University of Iowa 338-0381 Iowa City, Iowa 52242 335-9023 Fax: 335-9019 L. Jay Stein (Attorney) 21 1/2 E. Washington Street P.O. Box 2416 Iowa City, IA 52244 351-5610 Fax: 351-6409 DES MOINES COUNTY Community Action Program President (Agency Representative) Michael Schilling (Attorney) Ms. Lyn Stinson P.O. Box 821 2850 Mr. Pleasant St. Suite 200, Washington Plaza Suite 108 205 Washington Street Burlington, Iowa 52601 Burlington, Iowa 52601 753-0193 Fax: 753-0687 752-3641 Fax: 752-4449 7a 354- LOUISA COUNTY Marcy Gerst (Agency Representative) Dave Matthews (Attorney) Southeast Iowa Community 326 Van Buren St. Action Program Wapello, Iowa 52653 205 E. Access Rd, Suite D 523-3331 Fax: 523-5291 P.O. Box 29 Columbus Junction, IA 52738 728-2314 Fax: 728-7510 WASHINGTON Secretar~ Erma Manning (Client) Douglas Tindal (Attorney) 1307 North 2nd 222 West Main Street Washington, IA 52353 Washington, Iowa 52353 , 653-6061 653-2159 Fax: 653-5614 S:XJR\AC-LIST.599 7b , -355- AGENCY: Legal Services Corporation of Iowa D. Management: 1. Does each professional staff have a written job description? Yes __ No X~ 2. Is the agency Director's performance evaluated at least yearly? Yes X No __ By Whom? LSCI's Board of Directors. E. Program/Services: Please define your agency's units of service (service definition, length of time, cost per unit of service, number of units provided, direct or indirect.) One unit of service is the provision of legal assistance to one low-income person in connection with one legal problem. LSCI "counts" a client case when it is closed. A case may involve only giving advice and counsel or may involve years of litigation in state or federal court. Please supply information about clients served by your agency during last two complete budget years. Refer to form instructions for definition of duplicated and unduplicated. Enter Years -, 1997 1998 1. How many Johnson County la. Duplicated Count StaffNLP2 Staff/VLP residents (including Iowa City and Coralville) did your agency serve? 597/77 576/128 lb. Unduplicated Count3 2. How many Iowa City residents did 2a. Duplicated Count 395/53 433/80 your agency serve? 2b. Unduplicated Count 3. How many Coralville residents did 3a. Duplicated Count 95/14 79/28 your agency serve? 3b. Unduplicated Count 4. How many units of service did your 4a. Total 1408/180 1392/223 agency provide? 4b. To Johnson County 597/77 576/128 Residents Employees are provided a written job expectations memo in lieu of a job description. ~ The VLP (Volunteer Lawyers Project) is operated by LSCI to offer pro bono services to eligible clients. The first column represents cases closed by the Iowa City staff; the second, cases closed by VLP attorneys in the Iowa City Regional Office service area. LSCI keeps its data in terms of closed cases, not clients. LSCI's case management software does not allow us to separate out duplicated from unduplicated clients. Some clients are served with more than one legal problem but the vast majority of clients are served with only one case. -8- -356- AGENCY: Legal Services Corporation of Iowa 5. Other Areas Served: Do you provide services to areas outside of Johnson County? Area(s) served: Cedar, Des Moines, Henry, Louisa, Muscatine and Washington Counties. Services provided: Free legal services to low-income people in civil matters. Funding Sources: Legal Services Corporation (national grant source), Lawyers Trust Account Commission, Southeast Area Agency on Aging in Burlington, the Burlington Area United Way, the State of Iowa, the Iowa Lawyers Campaign for Legal Services and the Iowa Program for Assistlye Technology. 6. Client Profile (for last complete year, if available): * See below Age Gender Ethnicity 0 - 5 M 411 African American 164 6 o 17 F 1204 Native American 11 18 - 29 Asian 13 30 - 61 Hispanic 47 62 - 75 White 1380 75+ Multi-racial 0 * LSCI is not able to provide a breakdown according to the age categories listed above. The following is an age breakdown consistent with our computer software capabilities: Under 18 = 83 clients, 18-59 = 1430 clients, 60 and over = 102 clients. 7. Evaluation and Review: A. Please discuss how your agency measures the success of its programs. LSCI uses both objective and subjective systems in measuring the success of its program. The objective systems are tracked through the program's case management software that enables the Iowa City Regional Office to track services by number and types of cases handled, level of service provided, benefits received as the result of representation and the outcome achieved on behalf of the client. This data is aggregated as a tool for assessing project performance and success. The subjective systems for measuring the success of LSCI's programs include the use of a client satisfaction survey that is mailed to individuals who have received legal assistance beyond brief service and advice. LSCI also measures its success by the number of client referrals generated through the collaborative working relationships it has established with local government officials, human service agencies, schools and private attorneys. Most importantly, LSCI measures its success by the direct affect that legal assistance has on the lives of its clients. For example, LSCI offers domestic violence survivors and their children the assistance they need to break the cycle of violence. Legal assistance is more than a tool, it is an opportunity to give a survivor back her life and dignity. LSCI has been instrumental in obtaining -357- AGENCY: Legal Services Corporation of Iowa protection and no contact orders for survivors, helped them to maintain shelter and obtained necessary financial support for survivors and their families. This assistance is critical in giving domestic violence survivors and their children the opportunity to start a new life, free from the threat of violence. B. Does your agency have performance objectives? [Give several examples] LSCI has the following performance objectives established for attorneys in the Iowa City Regional Office. Each experienced staff attorney is expected to annually handle a minimum of 400 client intakes, conduct 9-12 community legal education events, submit 35-40 referrals to LSCI's Volunteer Lawyers Project, author sections for the Volunteer Lawyers Practice Manual and actively engage interaction with private attorneys. LSCI staff attorneys are also required to be involved in complex litigation including discovery and appeals; provide competent, high quality and aggressive representation in all cases handled; develop an area of specialty and join the LSCI work group that addresses that specialty; and engage in 1-2 activities involving impact litigation. LSCI has annual goals for the number of cases closed (18,000 - statewide) as a performance objective. In 1998, the Iowa City Regional Office was on target with this goal by closing 1,615 cases with staff and VLP attorneys. LSCI also assesses performance through review of other statistical data such as tangible benefits received by the client and the number of individuals benefitting from each case. In 1998, over 4,000 low-income people benefitted from legal services provided by the Iowa City Regional Office. In addition, client satisfaction questionnaires evaluate staff and service delivery performance by asking clients to rate the quality of the assistance they receive, treatment by staff and helpfulness of community legal education materials. C. What plans does your agency have to increase efficiency and effectiveness? LSCI's Board of Directors has approved the purchase of a CD Rom Tower system for the Iowa City Regional Office to assist staff attorneys with legal research. By being able to access this extensive legal research system, staff attorneys will have a resource available which will help them to more effectively serve clients. LSCI is also working on the implementation of the first phase of a statewide telecommunications plan, following the recommendations it received from a communications consulting firm. Phase one of the plan will allow all of the LSCI regional offices to have a voice mail message service. This service will provide a more effective way for clients to communicate an important aspect of their legal problem at any time and without possible miscommunications that can occur with written messages. LSCI has also taken the necessary steps needed to ensure that its computer technology is Y2K compliant. 8. In what ways will the needs of your service population change in the next five years: Welfare reform legislation, and other possible cost-cutting initiatives on the federal and state level, will continue to increase the need for legal assistance as people living in poverty try to deal with the confusion and financial burdens of welfare reform and the stress it puts on their family. According to LSCI statistical data, while housing, consumer and income maintenance issues have remained consistent, as have the caseloads for these issues, the composition of family law cases have changed dramatically and case numbers in this area continue to increase. Statistics for the state of Iowa show that the number of children living below poverty is increasing and, now, one in seven children lives in poverty. Also, the reported number of homeless children in Iowa continues to increase dramatically. Of the 26,000 Iowans who annually experience homelesshess, 55% are children. Welfare caseloads have dropped considerably in Iowa, but more and more people are -10- -358- AGENCY: Legal ~,ervices Corporattic~n of Iowa unable to provide basic necessities for their families, like food and shelter, on their income alone. The Iowa Department of E~onomic Development estimates that residents of over 188,000 rlouseholds in Iowa are either living In Substandard housing or paying over one*third of their income for housing. Other trends affecting families that ere now prevalent in the area of family law involve domestic violence and ohildren's issues. In 1994, LSCI closed 1,700 domestic abuse cases as compared to over 2.100 in 1998. in fie area of c, hi~d support, LSCI closed 900 cases in 1994, as compared to over 1,200 cases being closed in 1998. LSCI's Supplemental Security Income benefits cases Involving children with disabilities also continues to increaSe dramatically. 9. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: LSCI'a rimWed human and financial resources is the most prevalent programrustic problem the agency continues to face. Basically, LSC! has too few attorneys to meet the legal needs of over 25,000 low.income persons in the Iowa City Regional 0ffice's seven-county service area. National studies document mat only 20% of the legal needs of low-income persons are met. United Way funding remains critical for LSCI to maintain its ~urrent level of service, which is far below the need. Because the need far outweighs LSCI's resources, LSCI's Board of Directors established and annually reviewS case pdority areas. These include lega~ prot:zlemS involving I}asjc necessities such as food. shelter, financial support. safety and an individual's fundamental dghts. LSCI's priorities also place an emphasis on the most vulnerable populations such as children, seniors, racially diverse persons and individuals with disabilities. In 1998. LSCI was unable to meet the legal needs of approximately 582. low- income jndividuals in the Iowa City Regional Office service area due to its adherence to these priority areas. income requirements and other laderally mandated regulations. 10, List Goreplaints about your services of whioh you are aware: The major criticism is based on tl~e fact that a numl)er of cases have to be turned away. LSCI's lielied human and financial resources makes it necessary to establish case priorities as mentioned in item 9 Of tlqis application. LSCI has a formal complaint process for clients and the public. In 1998. the Iowa City Regional Office had six formal complaints. Four or these comDiaints were made due to the denial of service because of priodty or income inellgiDitih/. Two of the complaints were made because when the clients contacted the office an attorney was not immediately available to take their calls. 11. Do you have a waiting list or have you had tc turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: LSCI has no waiting list. The Iowa City Regional Office continues to try to offset the problem of limited human and financial resource by ~nvolving local attorneys in the provision Of pro bono legal services through LSCt's Volunteer Lawyers Project. The goal for the iowa City Regional Office for 1999 ks 150 volunteer lawyer referrals. In addition, the Iowa City'Regional Office began an intake project in September 1997, involving private attorneys who volunteer their time and expertise by performing regularly scheduled client intakes at the iowa City Regional Office. These volunteers assist clients through advice or brief service. LSCI also continues to pursue other proje~'l and program funding sources to maintain and increase its service provision. How many people are currently on your waiting list? -359- AGENCY: Legal ServiCes Corporation of Iowa How many people are currently on your waiting list? LSCI does not have a waiting ,ist due to ethical issues and the fact that the type of seMces LSC; provides to its clients is not conducive to a waiting list. LSCI's legal assistance involves critical legal issues such as domestic violence where prompt legal action is necessary and can make me difference between safety or further harm to a OomeStlc Violence victim or, in some cases, life or death. 12. In what way(s) are your sgency's sen/lees publicized: Because LSCI has I~een providing civil legal assistance to low-Income clients in Johnson County for over 21 years, local human service proriders, private bar members, government agencies and the judiciary are well aware of Its service~ and provide a number of referrals. LSCI also engages in outreach efforts though community legal education presentations. These presentations inform potential clients and service proriders about the law and the avaJlabflity Of LSCI's services. For example. LSCI staff attorneys make perioOic legal education presentations at the Free Lunch Program in Iowa City. LSCI also pedodiGally issues press releases concerning legal services projects, such as earlier thLS year, tO promote ~e resurgence of LSCI's Farm Project to help financially distressed tare families. In addition, the Iowa City Regional Office has over thirty legal services brochures and booklets it distributes To low-income consumers and various human service agencies. LSCI also publishes a quarterly newsletter. the Equal Justice Jolirnal, that is sent to over 7,000 low-Income households statewide. In addition, LSCI places extensive advedisements in the yellow PaGes of local phone directories, including those in Johnson County. 13. United Way Involvement by your agency: (Check if agency padiclpates) a. Agency Directors Meetings ~.. b. Agencies Representative tg Funding Hearings in the c, Business Blitz )~ . d. Day of Caring e, Executive Development Seminars X f. Kick Off g. Victory Reception _ X h. Volunteer Action Center I. Other -12- -360- AGENCY: Legal Services Corporation of Iowa AGENCY HISTORY In the late 1960's, the Hawkeye Legal Services Society was created as a delegate agency of Hawkeye Area Community Action Program, with funding from the U.S. Office of Economic Opportunity (OEO). When the OEO was phased out in the early 1970's the U.S. Congress created the Legal Services Corporation (LSC). The Iowa City Regional Office became a grantee of LSC in 1974. In 1977, the Legal Services Corporation of Iowa (LSCI) was formed with a goal of providing free civil legal services to low-income Iowans in 98 of 99 counties, with the exception of Polk County, which maintained a separate Legal Aid Society. LSCI has remained the preeminent provider of legal services in Iowa, even in the face of federal and state budget fluctuations, since the 1980's. LSCI has continued to implement necessary fiscal measures to maintain the level of its service delivery to low-income Johnson County residents, while making every effort to secure financial support from other funding sources to offset the reductions in government support. The Iowa City Regional Office first received assistance from United Way in 1983, when United Way funded a half-time attorney position. Other funding sources have included the Interest on Lawyers Trust Account (IOLTA), focusing on mentally ill and homeless persons; the Iowa Program for Assistive Technology, assisting individuals with disabilities; and the Administration on Aging to help seniors with critical legal problems. Since its inception in 1977, LSCI has established itself as a front runner in the area of poverty law, consistently keeping abreast of changing poverty law issues and monitoring their direct effect on clients. These issues have included the areas of domestic violence, homelessness, welfare reform, disability rights and housing. LSCI has also been at the forefront for low-income persons affected by a major national, regional or statewide crisis such as the floods of 1993 and, most recently, the flooding in 1998; the farm crisis in the 1980's; and the resurgence of the farm crisis in 1999. Presently, the Iowa City Regional Office serves seven counties: Des Moines, Henry, Johnson, Cedar, Louisa, Muscatine and Washington. Staff members provide advice and representation to individuals in a wide variety of cases identified as high priority areas which involve safety, shelter, denial of fundamental liberties and other critical legal problems. Among these are income maintenance, health care issues, domestic violence, consumer law problems and special education issues. The staff also is involved in providing education to low-income persons as to their rights and responsibilities under the law, while helping clients develop self- advocacy skills. In the past twenty years, LSCI has made a significant difference in the lives of the low- income people it has served. Families have been helped to maintain their homes, older Iowans have not had to choose between receiving critical health care or losing their homes and survivors of domestic violence have been able to start a new life, free of the threat of violence. LSCI will continue to access the justice system for low-income Iowans now and in the future. -13- -361 - AGENCY: Legal Services Corporation of Iowa FY99 GOALS Please state FY99 goals and report status of progress/completion. GOAL h To provide low-income people of Johnson County with access to quality legal help, free of charge. The objectives under this goal included providing legal assistance to persons with the following kinds of problems or situations: homelessness; denial or termination of public benefits; need for relief from domestic abuse; denial of a free, appropriate public education to students with disabilities; evictions, landlord lockouts, housing discrimination, and other housing issues; garnishments, repossessions, utility disconnections and other consumer law problems; employment problems; and violations of the rights of individuals with disabilities or those persons residing in nursing homes. The Iowa City Regional Office has provided high quality legal assistance to people with these types of problems or situations. There probably is no way to assure high quality representation or a fair hearing, or that the agency or court will rule in the client's favor, or that the need for legal services for low- income persons will be reduced or eliminated. LSCI measures its impact in terms of providing access to our system of justice for those who have no other means of seeking redress. GOAL Ih To provide opportunities for low-income people in Johnson County to learn about , their legal rights and responsibilities. The objective and tasks under this goal included holding at least six community legal education events, providing wdtten material to low-income pemons explaining their rights and letting service providers know about the services available from LSCI so that they can make appropriate client referrals In 1998, the Iowa City Office performed seven community legal education events in Johnson County, including presentations on VA benefits, storm victims dghts, wage claims, child support, advance directives and earned income credit. LSCI has education booklets available addressing a variety of legal issues. These publications are designed to be easily read and comprehended by clients in understanding their legal rights and responsibilities. LSCI provides these booklets to any low-income person free of charge. LSCI also distributes educational materials to other human services providers for distribution to potential clients. Goal IIh To continue efforts to enlist the assistance of the private bar. The objectives under this goal included referring 150 cases to the private bar. In 1998, the office actually referred 209 cases from the Iowa City Regional Office's service area. Another goal was to implement an intake project in the office through which private attorneys provide advice or brief service to clients in the LSCI office. The Johnson County Bar Association continues its support of LSCI through its on going client intake project. A committee appointed by the bar association sets a rotating schedule of attorneys who come to the office on the second Thursday of the month, for about two hours, to interview and advice clients. The committee has involved attorneys at the University of Iowa on the committee and in providing client service. Another attorney who works for the University of Iowa also volunteers to come on the first Thursday of each month. The third objective was to conduct continuing legal education classes on a poverty law topic for attorneys. On October 2, 1998, the Iowa City Regional Office sponsored a seminar entitled "How to Develop a Fair Housing Practice" over the Iowa Communication Network. There were 10 sites involved with 59 attorneys participating in the seminar. There were an additional 12 attorneys who were unable to attend the seminar who requested and received the written materials. -362- AGENCY: Legal Services Corporation of Iowa AGENCY PROGRAM GOALS AND OBJECTIVES GOAL IV: To provide low-income people of Johnson County with access to quality legal help, free of charge, Objective A: To provide legal assistance to homeless people in Johnson County. Tasks: 1. Continue outreach to people at the free lunch program; and 2. Prevent or alleviate homelesshess by representing people in retaining or gaining housing and public benefits. Objective B: To provide legal assistance for low-income people with public benefits problems: Tasks: Assist people with the following types of problems: 1. Improper denial or reduction in the following benefits: Family Investment Plan (FIP) e- Food Stamps e- Title XIX (Medicaid) e- General Relief ,e- Medically Needy 2. Improper denial of initial application or cessation (termination of current benefits) regarding disability benefits: ,e- Supplemental Security Income (SSI) ,r Social Security Disability Insurance e- Veteran's Benefits Objective C: To provide legal assistance for low-income people who are victims of domestic abuse. Tasks: Represent victims of domestic abuse to secure legal remedies, including domestic abuse protective orders in court. Objective D: To provide assistance with special education problems and due process in schools. Tasks: To assist clients with the following types of problems: -]5- -363- AGENCY: Legal Services Corporation of Iowa 1. Denial of a free, appropriate education for students with disabilities; and 2. Denial of due process rights for students. Objective E: To provide legal assistance for low-income people with housing problems: Tasks: 1. Violations of landlord/tenant law: ,e- lock-outs ,e- seizure of property ,e- evictions ,e- utility shut-offs 2. Housing discrimination; and 3. Illegal standards/procedures in federal housing programs. Objective F: To provide legal assistance for low-income people with consumer law problems. Tasks: Assist clients with the following types of problems: 1. Illegal garnishment of exempt property; 2. Repossession of unlawfully detained personal property; 3. Unlawful debt collection practices; 4. Improper utility shut-offs; and 5. Violations of state and federal Truth in Lending Act. Objective G: To provide legal assistance for low-income people with employment law problems. Tasks: Assist clients with the following types of problems: 1. Improper denial of unemployment compensation benefits or improper cessation of the same; and 2. Job discrimination. Objective H: To provide legal assistance for low-income people with individual rights problems. Tasks: Assist clients with the following types of problems: 1. Violations of the rights of mentally ill or mentally handicapped persons to treatment in the least restrictive setting, adequate individual program plans and proper use of psychotropic drugs; -364- AGENCY: Legal Services Corporation of Iowa 2. Violations of residents' rights in nursing homes or county care facilities; 3. Disputes a client may have with his or her guardian or conservator; and 4. Denial of civil rights based on a client's handicapping condition. GOAL: To provide opportunities for low-income people in Johnson County to learn about their legal rights and responsibilities. Objective A: To educate low-income people regarding their rights and responsibilities so they may become effective advocates for themselves. Tasks: 1. Hold at least six community legal education presentations on topics of particular interest to the poor; 2. Provide written materials explaining the law to local low-income people, through consultation with individual clients and at legal education presentations to groups; and 3. Inform other service providers of the written materials available through Legal Services to ensure wide distribution of such materials to low-income people. GOAL: To continue efforts to enlist the assistance of the private bar. Objective A: To refer 150 cases per year to the Volunteer Lawyers Project, Objective B: To implement an efficient and effective Intake Project, enlisting the aid of the private bar to assist eligible clients in the Iowa City office. Objective C: To conduct continuing legal education classes on poverty law for attorneys. Resources Needed to Accomplish Program Tasks 1. Continue the part-time attorney and law clerk positions funded in the past by United Way. 2. Miscellaneous supplies for legal work, community education and outreach. 3. Travel expenses. 4. Professional liability insurance. 5. Office space, utilities and telephone. 6. Litigation expenses. Cost of Needed Resources * annually for part-time attorney and law clerk. *LSCI actually "needs" more than $30,722 but is requesting only $30,722 from the Johnson County United Way. -365- HUMAN SERVICE AGENCY BUDGET FORM Director: Gillian J. H. Fox City of Coralville Agency Name: LIFE Skills. Inc Johnson County City of Iowa City Address: 1700 S. First Ave., Suite 25E United Way of Johnson County Phone: (319)354-2 12 1 Completed by: Gillian Fox & Barb Bailey CHECK YOUR AGENCY'S BUDGET YEAR Approved by Chair Board: 1/1/00 - 12/31/00 10/1/00 - 9/30/01 / q 4/1/00 - 3/31/01 (date) 7/1/00 - 6/30/00 X COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) 1. Family Centered Sen-ices (FCS) provide counseling, skill development and supervision to families in crisis. 2. Community Supported Apartment Li~ng Arrangement (CSALA) serves individuals who may have developmental disabilities. mental retardation. mental illness or those with emotional or behavioral di~culties who are t 8 years of age or olde: 3. Home and Communin.' Based Sen'ices (HCBS) serves children and adults who have mental retardation and are designed to provide instruction and assistance in a variety, of settings. 4. Respite Sen~ices also serve children and adults who have mental retarclation and are designed to provide short term relief in the absence of the family or guardian. 5. Supported Aging Services (SAS) serves individuals of al/ages who need assistance with daily living. 6. Oakdale Instructional Program provides instruction to inmates of the Iowa Medical Classification Center, focus is on anger manangement, mamange and parenting, and other skills necessan.' for successful lj~ng. Local Funding Summary: 4/1/98 - 4/1/99 - 4/1/00 - % of Total 3/31/99 3/31/00 3/31/01 Budget United Way of Johnson County - - Does Not Include Designated Gvg. $1,000 $1,100 $5,000 0.59% FY99 FY00 FY01 ~ .CiW of Iowa City 0 0 0 Johnson County 0 0 0 City of Coralville 0 0 0 j=x,g~rab,~ - 1 - -366- AGENCY: LIFE Skills, Inc. BUDGET SUMMARY ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR Enter Your Agency's Budget Year = July 1 through June 30 FY 99 FY 00 FY 01 1. TOTAL OPERATING BUDGET (Total a+b) 718,23 8 824.677 870.76. a. Carryover Balance (Cash from line 3, previous column) -5,857 30,301 27.7 b. Income (Cash) 724,095 794.376 843.05( 2. TOTAL EXPENDITURES (Total a+b) 693,794 796,963 839.053 a. Non-directed funding (Admin. Fundraising. Video sales) 1,330 164,867 167.335 b. Program Total (List Progs. Below) 692,464 632,096 671.718 1 Farnilv Centered Services 197,276 160.623 164.759 2 Communip,.' Supervised Apartment Living .Arrangement 295,680 295.543 316.163 3 Home and Community, Based Services 120,979 103,293 112.235 4 Respite Services 63.618 55,235 5g.523 5 Supported Aging Services 2,907 5,988 6.7'8 5 Oakdale Instructional Program 10.0 18 11.4 15 7 Payee Services (discontinued in Sept 1998) 1.986 ~ 8 4. RESTRICTED FUND BALANCE (Total from page 7) 0 8,300 II 5. IN-KIND SUPPORT (Total from Page 7) 0 0 6. NON-CASH ASSETS 74,741 81,200 84.175 Notes and Comments: In FY 2000 we have begun breaking administrative expenses out of the various program expenses. This is reflected in the increase in expense listed on line 2a. It is also reflected as a decrease or lack of increase in pro~am expenses on lines 2.b. 1 through 2.b.6 Starting with FY 2000, all fundraising income has been restricted for capital asset acquisition, specifically the acquisition of a new offic facility. BRIEFLY DESCRIBE HOW LOCAL FUNDS WERE SPENT LAST YEAR: ~ast year local funds were used to for staff development and equipment purchases. -367- jccoghs/xlbudg.xls - 2 - AGENCY LIFE Skills, Inc. INCOME DETAIl. NON- PROGRAM PROGRAM ACTUAL THIS YEAR BUDGETED DIRECTED 1 2 LAST YEAR PROJECTED NEXT YEAR FUNDING FCS CSALA 1. Local Funding Sources- ~ 1,000 [ 1,100~ 3,752[ 3,752 ~ 0[ 0 a. Johnson County b. City of Iowa City c. United Way of Johnson County 1,000 1,100 3,752 3,752 d. City of Coralville e. f. :, Gr.~n,~-S,~te. Veder~. Vo~da~onsI010 I 0 I 0 I 0 I 0 a. None b. c. d. e. f. 3. Net Sales Of Services(sources) [ 718,048 [ 784,826~ 830,950 [ 0[ 192,000 [ 435,000 a. Program Income 718,048 784,826 830,950 192,000 435.,000 b. c. 4. Net Sales of Materials [ 1,013 [ 800 [ 1,200~ 1,200[ 0 [ C "' a. Video Sales 1,013 800 1,200 1,200 b. c. 5. Contributions/Donations ] 2,550[ 6,500~ 5,000{ 5,000~ 0~ 0 a. United Way Designated Giving 2,080 2,000 2,500 2,500 b. Other Contributions 470 4,500 2,500 2,500 6. Spe~i~ S~,en~ I 1,153 I o l o l o l o l o a. Hospice Road Races 1,153 0 0 b. C, 7. Interest Income [ 252-[ 600 [ 200[ 200 I 8. Other-ListBelow [ 467 [ 650 ] 700 [ 700 ~ 0 [ 0 a. Refunds &Allowances 412 450 500 500 b. Mist. Income 55 200 200 200 c. TOTAL INCOME (same as p. 2, line lb) 724,482 794,476 841,802 10,852 192,000 435,000 Notes and Comments: -368- AGENCY LIFE Skills, Inc. INCOME DETAIl, (cont) PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM 3 4 5 6 7 8 HCBS Respite SAS Oakdale 1. Local Funding Sources- [ O[ O[ O[ O[ 0I 0 a. Johnson Counp,.' b. CiW of Iowa City. c. United Way of Johnson Count>.' d. City of Coralvfile e. f. 2. Grants- State. Federal. Foundations [ 0 [ 0 I 0 I 0 [ 0 [ 0 b. c. e. f. i3. Net Sales Of Sen4ces (sources) I O I O I O I O l O I 0 a. Program Income 102,000 75,000 8.000 18,950 b. ' ! c. 4..Net Sales of Materials [ 01 0l 0l O[ O[ 0 b. c. a. United Way Designated Giving b. Other Conmbutions 6. s~ ~ven~, I O[ 01 01 O[ O[ 0 a. b. c. s. ah~-~i~ ~,ow I 0l 0 01 01 01 0 a. b. c. TOTAL INCOME (same as p. 2, lme~ b) 102,000 75,000 8,000 18,950 0 0 Notes and Comments: j~gh,/,abu~s - 3a - -369- PROGRAM EXPENDITURE DETAIL AGENCY LIFE Skills, Inc. NON- PROGRAM PROGRAM ACTUAL THIS YEAR BUDGETED DIRECTED 1 2 LAST YEAR PROJECTED NEXT YEAR FUNDING FCS CSALA 1. Salaries 442,506 506,190 519,000 57,500 112,000 235,000 2. Employee Benefits &Taxes 82,744 104,551 108,435 9,725 23,084 53,238 3. Staff Development 5,877 6,715 9,900 3,000 1,200 4,000 4. Professional Consultation 52,050 66, 175 69,698 29,000 0 0 5. Publications & Subscriptions 0 0 0 0 0 0 6. Dues and Memberships 307 300 350 350 0 0 7. Morgage, Rent and Propen3.' Tax 15,600 15,600 15,000 15,000 0 0 8. Building &Maintenance 1,310 1,565 1,750 1,750 0 0 9. Equiptment Purchase/Rental 3,715 2,500 3,500 3,500 0 0 10. Utilities 0 0 1,200 1,200 0 0 11. Telephone 13,391 13,500 14,000 14,000 0 0 12. Office Supplies & Postage 6,606 7,480 7,550 7,550 0 0 13. Printing and Publicity 356 565 1,000 1,000 0 0 14. Local Transportation 52,880 50,835 54,610 550 27,050 18,200 15. Insurance 4,297 4,355 5,700 5,700 0 0 16. Audit 0 5,000 5,000 5,000 0 0 17. Interest 23 37 6,000 6,000 0 0 18. Other(Specify): Cash short (long) 4 10 10 10 0 0 19 Service Supplies 6,735 5,240 6,275 0 825 3,600 ( IOOa, recreaUotk skin aevelopment) 20 Recruitment 2,331 2,795 4,350 1,000 500 2,000 21 Depreciation Expense 2,318 2,700 5,000 5,000 0 0 22 Miscellaneous Gifts 463 650 500 500 0 0 23 Consumer Assistance 136 200 225 0 100 125 24 Bad debt 215 0 0 0 0 0 25 (Gain) Loss on Asset Disposition (70) 0 0 0 0 0 TOTAL EXPENSES ( p. 2, Line2) 693,794 796,963 839,053 167,335 164,759 316,163 Notes and Comments: 70- jecoghs/xlbudg. x, ls - 4 - PROGRAM EXPENDITURE DETAIL AGENCY LIFE Skills, Inc. (continued) PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM 3 4 5 6 7 8 HCBS Respite SAS Oakdale · Salaries 83,000 14,500 3,000 14,000 2. Employee Benefits &Taxes 17,380 3,353 430 1,225 3. Staff Development 1,200 500 0 0 4. Professional Consultation 0 37,500 3,198 0 5. Publications 8: Subscriptions 0 0 0 0 6. Dues and Memberships 0 0 0 0 7. Mortgage, Rent and Propert2,'' Tax 0 0 0 0 8. Building &Maintenance 0 0 0 0 9. Equiptment Purchase/Rental 0 0 0 0 10.Utilities 0 0 0 i 1. Telephone 0 0 0 12. Office Supplies &Postage 0 0 0 0 13. Printing and Publicit3.' 0 0 0 0 14. Local Transportation 8,150 510 150 0 15. Insurance 0 0 0 0 16, Audit 0 0 0 0 ~ ,. Interest 0 0 0 0 18. Other (Specify.'): Cash short (long) 0 0 0 0 19 Service Supplies 1,755 60 0 35 20 Recruitment 750 100 0 0 21 Depreciation Expense 0 0 0 0 22 Miscellaneous Gifts 0 0 0 0 23 Comer Assistance 0 0 0 0 24 Bad debt 0 0 0 0 25 (Cram) Loss on Asset Disposition 0 0 0 0 TOTAL EXPENSES ( p. 2, line 2) 112,235 56,523 6,778 15,260 0 0 Notes and Comments: j,,,,~hs/xn,uc~.,ds - 4a - -371- AGENCY LIFE Skills, Inc. ACTUAL THIS YEAR BUDGETED ~RESTRICTED FUNDS: LAST YEAR PROJECTED NEXT YEAR Restricted by: Restricted for: LIFE Skills Board of Directors Building Acquisition 0 8,300 i 1~200 TOTALRES__TRIC_TED_FU~(also_shownp_age__2:Ime.4) .... 0 __ 8,3_90 ..... 11,200 ~MATCHING GRANTS Grantor/Matched by I]TOTALMATCFIING GRANTS (also shown pg. 3, line 2) 0 0 IN-KIND SUPPORT DETAIl. Services/Volunteers Material C. vocxls Space, Utilities, etc. Other: (Please specify) bOTAL IN-KIND SUPPORT (also shown on page 2, line 5 0 0 0 Notes and Comments: 72- jccoghs':,Jl:~de...',d:~ - 5 - SALXRIE~D POSITIONS AGENCY LIFE Skills, Inc.  "X"all that a'~ply FFE* Salary Position/Title ~ ~ '~ m ~ Last This Next Actual This Budgeted % Year Year Year Last Year Year Next Year Change Executive Director X X 19 1.00 1.00 1.00 40.710 42,000 43,260 3% Administrative Assistant X X 11 1.00 1.00 1.00 17.997 20.600 21.220 3% Business Manager X X 11 1.00 0.17 0.00 23,000 5,450 0 ** SCL Coordinator X X 22 1.00 1.00 1.00 30.980 32.000 33,600 5% HCBS Coordinator X X 22 1.00 1.00 1.00 28.060 28.900 29,800 3% SCL Counselors X X 18 9.50 11.50 12.50 224.859 294.640 306,040 4% FCS Counselors X X 18 3.50 3.50 3.50 76.900 82.600 85.080 3% I TOTAL FTE's and SALARIES 18 19 20 442.506 506.190 519.000 2% * Fttll-time equivalent: 1.0--full-time: 0.5=half-time; etc. ** Increased efficient3.' due to the addition of computer programs has made this position less busy.. The resignation of the Business Manager in September 1999 has provided us with the oppommi,ty to ~- getting by. without this position. By reassigning respousibilites and increasing professional support we hope to generate a significant net sa~ings in admmistram-e salaries. jca,Sh.Vrabud~.,as - 6 - -373- AGENCY: LIFE Skills, Inc. ACCOUNTABILITY QUESTIONNAIRE A. Agency's Mission Statement or Primary Purpose: LIFE Skills, Inc. is a private, non-profit, social service delivery agency which is committed to facilitating the highest level of independent living for its consumers and their families. To this end, the agency serves consumers by providing instruction in targeted areas in a manner based on contemporary special educational philosophies, theories, and practices. LIFE Skills, Inc. exists to provide in-home and community based services and education in the least restrictive environment while promoting the highest level of independence possible. B. Board of Directors: 1. Please attach a list of your agency's Board of Directors (page 7A) 2. Frequency of meetings: Quarterly 3. Briefly describe board orientation and ongoing training opportunities: All LIFE Skills, Inc., Board of Directors members receive a detailed orientation prior to their first meeting. This orientation includes information regarding services provided by agency staff, agency programs, agency policies and procedures, program staffing patterns, agency history, and detailed fiscal information. Additional training opportunities are available through United Way and other community seminars. C. Finances: 1. Are there fees for any of your services? Yes __X__ No __ a. If YES, describe circumstances. Fees for DHS contracted services are established by DHS. Private pay consumers are charged the same fee that DHS pays. Flat fees are charged for non-DHS programs. b. Are they fiat fees X or sliding fees ? 2. Does your agency have: an internal audit X extemal audit X financial review X Frequency Periodically 3.Has your agency filed the Annual Report with the Secretary of State? Yes X No 4. Has your agency filed Form 990 with the IRS? Yes __X__ No 5. Please discuss your agency's fundraising efforts, if appiiceble. LIFE Skills, Inc., participated in the annual Hospice Road Race and conducts an annual direct mail campaign. LIFE Skills, Inc., also submits grant applications and requests to service clubs and organizations. In past years, the agency has participated in the annual Hospice Road Races. This year we will work on the development of a new fund raising mechanism. -7- -374- LIFE SICILLS, INC. BOARD OF DIRECTORS October 1, 1999 Name Residence Title Larew, Mary Iowa City President Wacker, Dave Coralville Vice President Braverman, Cordell Iowa City Sec./Treasurer Dennis, Maryann Iowa City Board Member Motyko, Mickey Iowa City Board Member Tarvydas, Villa Iowa City Board Member Jones, Marianne Iowa City Board Member Harding, Jay Iowa City Board Member Fields, Jeffrey Iowa City Board Member Aikin, Jill Iowa City Board Member Kurtz, William J. North Liberty Board Member - 7a- -375- AGENCY: LIFE Skills, Inc. D. Management: 1. Does each professional staff have a wdtten job description? Yes __X__ No 2. Is the agency Director's performance evaluated at least yearly? Yes X__ No By Whom? Board of Directors E. Program/Services: Please define your agency's units of service (service definition, length of time, cost per unit of service, number of units provided, direct or indirect.) Please supply information about clients served by your agency during last two complete budget years. Refer to form instructions for definition of duplicated and unduplicated. Units of service vary depending on the program. For the RTSS program, a unit of service is one-half hour, the cost per unit varies depending on the services offered, In RTSS there are three basic services: skill development, therapy and counseling, and protective supervision. The costs are $33.15, $29.45, and $17.37, respectively. We bill only for direct services. For FY 1999, we delivered 7,252 units of service in the RTSS program. All other programs provide services based on a one-hour unit of service. The cost of a unit varies depending on the program. The CSALA (Community Supervised Apartment Living Arrangement) program bills $47.36 per unit, with the exception of a handful of consumers who receive funding from the state, these are billed at $45.54 per unit. In FY 1999, we delivered 7,498 units of CSALA services. For HCBS (Home and Community Based Services), a one hour unit costs $32.00. In FY 1999, we delivered 3,066 units of HCBS services. Respite services are also offered by our agency. These services are billed at $12.00 per one-hour unit. In FY 1999, we billed 4,749 respite units. Finally, Our SAS (Supported Aging Services) program costs $20 per one-hour unit. Last FY we billed 347 units. A description of programs can be found on cover page. -8- AGENCY: LIFE Skills, Inc. Enter Years 1998 1999 1. How many Johnson County residents (including 1 a. Duplicated 187 172 Iowa City and Coralville) did your agency serve? Count 1 b. Unduplicated 171 150 Count 2. How many Iowa City residents did your agency 2a. Duplicated 162 165 serve? Count 2b. Unduplicated 151 143 Count 3. How many Coralville residents did your agency 3a. Duplicated 12 4 serve? Count 3b. Unduplicated 11 4 Count 4. How many units of service did your agency provide? 4a. Total 20380 22912 4b. To Johnson 13267 14140 County Residents 5. Other Areas Served: Do you provide services to areas outside of Johnson County? Yes Area(s) served: Linn Co., Washington Co., Cedar Co., Keokuk Co., Services provided: CSALA, RTSS, HCBS, and Respite services. Funding Sources: State POS, RTSS, contracts, and private pay consumers. 6. Client Profile (for last complete year, if available): Age Gender Ethnicity 0 - 5 18 Female 117 African American 3 6 - 17 85 Male 115 Native American 0 18 - 29 36 Asian 0 30 - 61 87 Hispanic 2 62 - 75 4 Caucasian/Non-Hispanic 224 75 + 2 Multi-racial 3 -9- -377- AGENCY: LIFE Skills, Inc, 7. Evaluation and Review: A. Please discuss how your agency measures the success of its programs. LIFE Skills, Inc. utilizes several methods to measure the success of its programs. · Consumer Evaluations · Referring Agent Evaluations · Staff Evaluations · Quarterly Case Reviews · Number of New Referrals · Contract Renewal Rates · Site Monitoring Visits In July 1999, the agency's State of Iowa Department of Human Services Project Manager conducted an on site administrative and clinical review of the CSALA and RTSS programs. All areas reviewed and evaluated have generated extremely positive results. B. Does your agency have performance objectives? One of the goals for LIFE Skills, Inc., during this fiscal year is to develop performance objectives. C. What plans does your agency have to increase efficiency and effectiveness? The LIFE Skills Inc., management team, together with the Board of Directors, are constantly analyzing their methods of service delivery and administrative practices to become increasingly more efficient and effective. LIFE Skills regularly conducts evaluations to assist with increasing efficiency and effectiveness. In the past fiscal year, the agency has eliminated one full time administrative position and increased the number of incoming referrals. Currently the agency administrators are analyzing the new program development areas to increase efficiency and effectiveness. 8. In what ways will the needs of your service population change in the next five years: The needs of individuals who have disabilities and children in need of assistance are constantly changing. However, the most important change consistently involves funding, or lack of funding, for service provision. Funding amounts and sources change yearly and LIFE Skills is committed to remaining flexible to continue to be prepared to meet the need for requests for service provision. LIFE Skills, Inc., has experienced an increase in referrals for services for individuals who have chronic mental illness. The agency has worked to provide increased training and support to staff clinicians to meet this changing service need. 9. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: State and Federal cutbacks in funding are always a challenge. LIFE Skills is constantly faced with changing funding source compliance requirements, such as the change to the managed care system. Additionally, the agency is always struggling to fund staff training and the expansion of resources for clinical use. -10- -378- AGENCY: LIFE Skills, Inc. A major concern of LIFE Skills, Inc., has been the tremendous challenge of recruiting and retaining professional staff. Due to capped service rates, we are faced with the difficulty of being able to pay staff salaries at a decent level. We are always looking for areas to cut back in so that we may continue to increase staff salaries. 10. List complaints about your services of which you are aware: LIFE Skills does not currently have any complaints about its services. However, when a compliant arises it is immediately addressed. The agency maintains several procedures to address any complaints, which arise from staff, consumers, or others in the community. These procedures utilize a systemic solution focused problem-solving model. 11. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: LIFE Skills, Inc., does not have a current waiting, nor has it ever had a waiting list. How many people are currently on your waiting list? __N/A 12. In what way(s) are your agency's services publicized? LIFE Skills maintains listings in the white pages of the local phone directories, United Way brochures, JCCOG Johnson County Services Directory, agency staff attend community functions such as Community Organization Day and other types of business fairs, flyers and brochures, news paper, press-release for special events, speaking engagements, on-going contact with referral sources and participation on local boards and committees. 13. United Way involvement by your agency: ("X" if agency participates) a. Agency Directors Meetings X b. Agencies Representative to Funding Hearings X c. Business Blitz X d. Day of Caring e. Kick Off X f. Victory Reception X g. Other -11- -379- AGENCY: LIFE Skills, Inc. AGENCY HISTORY (Using this page ONLY, please summarize the history of your agency, emphasizing Johnson County, past and current activities and future plans. Please update annually.) LIFE Skills, Inc., was founded in 1989 by Executive Director, Gillian J.H. Fox. LIFE Skills, Inc,, strives to provide high quality in home and community based educational social services to Johnson and surrounding counties. Services are designed to assist children, adults, and families in need of assistance. LIFE Skills maintains a professional staff whose training and experience allows them to assist in a wide variety of challenging situations. All interventions are based on individual assessments. We determine current strengths and areas where additional skills or education are necessary to live in the least restrictive environment and achieve the highest level of independent living possible for the individuals served. During the past 10 years, LIFE Skills has developed programs designed to meet the need for individualized services to Johnson County residents. LIFE Skills continually modifies and reorganizes its programs to meet the changing needs of the community and funding sources. Recently, LIFE Skills has continued to modify clinical programming to best meet consumer and funding challenges. The Representative Payee program was discontinued in September 1998. The program was a tremendous administrative burden and continued to run with an ever-growing deficit. The Supported ' Aging Services Program continued to provide low cost services to individuals who need assistance with home maintenance or homemaking to remain living independently in their homes. The Respite program was expanded to provide a critical component of care for families that include a member who has mental retardation, brain injury, who is ill or handicapped, elderly, or who has HIV/AIDS. LIFE Skills additionally developed programming funded through grants or other contractual arrangements. The Housing Support program and Tool Pool were developed to assist individuals with low incomes who were at risk of eviction. This program was funded through CDBG funds. The Oakdale Social Skills program was developed to provide educational services to general population inmates and patients of the Oakdale Medical Classification Facility through a contract with the State Department of Corrections. LIFE Skills has developed and implemented a contract with the Merit Behavioral Corporation to provide community support services to eligible individuals. This contract will assist the County in that it provides an additional funding source for services contracted through the Johnson County Department of Human Services. LIFE Skills will continue to work to meet the community's need for quality service provision through monitoring current programming and by making modifications when necessary. The agency staff, together with the Board of Directors, plans to develop consumer and outcome based measures to assure that quality is maintained and tracked within our organization in the upcoming year. Agency staff serve on the Johnson County MH/DD Planning Council, The Iowa City Community and Restorative Justice Task Force, The Mental Health Task Force, The MH/DD Continuous Quality Improvement/Outcomes Committee, MH/DD Providers Council, The Y2K Planning Committee, Transition Advisory Council (TCA), and the agency is listed as a community partner in the S.T.A.R. Grant. -12- -38o- AGENCY: LIFE Skills, Inc. FY99 GOALS Please state FY99 goals and report status of progress/completion. GGaI: LIFE Skills, Inc., will end the 1999 fiscal year with an increase in the agency's fund balance. Objective 1: To continue administrative restructuring to control administrative expenses with out hiring additional administrative staff. Task,~; · Remove accounting function from Business Manager position description and sub-contract accounting services. · Eliminate the business manager position and utilize work-study or ~emporary staff. Objective 2: To increase the efficiency of clinical staff by providing additional support and resources. , Tasks: · Purchase additional computers to assist staff with the production of clinical notes and reports. · Increase billable hours by imposing higher face to face service delivery quotas. Objective 3: Meet referral requests with out imposing a waiting list for services. Tasks: · Maintain a clinical staff at levels, which allow for immediate response to service requests. · Provide training and support to maintain high levels of staff retention. Progress toward goals and objectives for the 1999 fiscal year The goal of ending the 1999 fiscal year with an increase in the agency's fund balance was achieved. Through diligence, hard work, and patience, the LIFE Skills, Inc., staff was able to achieve the objective of restructuring. The duties in the Business Manager's position description were expanded and the agency's accounting duties were sub-contracted. Overall, the restructuring allowed for greater administrative efficiency. Currently, the position of Business Manager has been eliminated. Our Administrative Assistant and Accountant have been able to absorb most of the duties from the Business Manager position. We are looking into using work-study or temporary staff should there be a necessity. All supervisors and the Executive Director have also assisted in covering telephones and filing. The objective of increasing clinical efficiency through the provision of additional support was achieved. The agency purchased four computers, which has greatly assisted clinical staff with case note and report production. Staff have increased their efficiency as well as the timeliness of task completion. The agency has increased the minimum of weekly face to face hour quotas for clinical staff. This measure has resulted in an overall increase in the total monthly billable face to face hours for the agency as a whole. -13- -381- AGENCY: LIFE Skills, Inc. LIFE Skills, Inc., has been extremely privileged to have the opportunity to hire and maintain a gifted clinical staff. The agency is fortunate that all staff have high clinical ethics and maintain a strong commitment to the agency. Staff retention continues to be high. The agency provides ongoing training and support to all clinical staff. Administrative Goals FY 01 Goal: LIFE Skills, Inc., will end the 2001 fiscal year with an increase in the agency's fund balance. Objective 1: To continue administrative restructuring to control administrative expenses with out hiring additional administrative staff. Task,~: · Continue to sub-contract accounting services. · Utilize work-study or temporary staff. Objective 2: To increase the efficiency of clinical staff by providing additional support and resources. Tasks: · Purchase additional computers to assist staff with the production of clinical notes and reports. · Increase billable hours by imposing higher face to face service delivery quotas. Objective 3: Meet referral requests with out imposing a waiting list for services. TaskS: · Maintain a clinical staff at levels, which allow for immediate response to service requests. · Provide training and support to maintain high levels of staff retention. AGENCY PROGRAM GOALS AND OBJECTIVES (Several pages are provided, please add any additional pages you may need with your agency name as a header.) Rehabilitative Services Program GOAL: To assist children and families in developing and using their own support systems and resources to reduce the risk of harm to their children, families, or the community. -382- - 14- AGENCY: LIFE Skills, Inc. OBJECTIVE: To provide at least 7,252 units of skill development, therapy and counseling, and protective supervision services to children and families during fiscal year 2001. Activities: Provide in-home and community based intervention, counseling. and supervision. Provide treatment and education to assist individuals with achieving their case permanency plan or cour~ ordered goals. ·Facilitate collaboration, consultation, and communication with referring agents. · Provide necessary documentation to comply with State regulations. · Provide required training and supervision to counselors. Community Supervised Apartment Living Arrangements (CSALA) GOAL: To provide services that assist consumers in achieving or maintaining the highest level of independent functioning in the least restrictive environment. OBJECTIVE: To provide at least 7,498 units of CSALA drop-in counseling during fiscal year 2001. Activities: · Provide services through LIFE Skills staff or through coordination with other community resources or services. · Ensure that services are consumer-individualized, needs and abilities focused, and according to the goals established in the treatment plan. · Assist consumers in meeting their basic needs. · Assist consumers in the maintenance of safe and appropriate housing and living arrangements. · Provide crisis intervention and assistance · Assist consumers with social and vocational tasks. · Provide service coordination. · Provide protection and advocacy. · Assist with the development and coordination of natural support systems. Home and Community Based Services (HCBS) Supported Community Living (SCL) GOAL: To provide in-home and community based services to children and adults in order to assist and provide instruction with daily living needs. OBJECTIVE: To provide at least 3,066 units of SCL services to children and adults in fiscal year 2001. Activities: · Provide services through LIFE Skills staff or through coordination with other community resources or services. · Ensure that services are consumer-individualized, needs and abilities focused, and according to the goals established in the individual comprehensive plan. · Provide academic services. · Provide advocacy services. · Provide community skills training services. -15- -383- AGENCY: LIFE Skills, Inc. · Provide personal and environmental support services. · Provide treatment services. HCBS and non-HCBS Respite Services GOAL: To prevent institutionalization of individuals who have mental retardation or developmental disabilities. OBJECTIVE: To ~rovide at least 4,749 units of respite to families during fiscal year 2001. Activities: · Provide short-term relief in the absence of the family guardian. · Provide respite for consumers who are living at home with their families or guardians. · Provide respite in the family's home, provider's home, or a community setting. · Monitor program compliance and providers. °384- -16- HUMAN SERVICE AGENCY BUDGET FORM Director: Andy Con' City of Coralville Agency Name: Lu[llcra,r~ Soci~al Service of Iowa 3ohtuou County City of Iowa City AddreSs: 125 S. Dubuque United Way of Johnson County Phone: (319) 351-4880 Completed by: Pat Gel. sol/Colleen HoI'~ell CHECK YOUR AGENCY'S BUDGET YEAR Approved by Chair Board: 111100-12/3:1./00 10/1100 - 9/30/01 411100 - 3/3 1101 211100 - 7t1100 - 6/30/00 COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) 1. Family Couns¢llng: Provide professional counseling services to families and individuals see~cin~ assistance in resolvh~g emolional problems or temporary strcss that they may be encounterinl]. The program also includes Sexual Abuse Treatment of Child Victims services and Farm Family Crisis Outreach. a new service to rural J'ohnson CounP/ residents who are experiencing difficulties as a result of the present farm and agribusiness crisis. 2. Pregnancy Counseling: Provide professional counselin~ services to expectam mo~ers who are faced with issues of pregnancy, parenthood, physical care arrangements, adoption, and other significant relationships. Local Funding Summary: 4/1/98 - 4/1/99 - 4/1/00 - ~ of Total 2/21/99 3/31/00 3/31/01 Budl~e~ United Way of Johnson County - - Does Not Include Designated Gvg. $ 16.198 $ 17.098 $ 22.598 1.22% FY99 FY00 FY01 ' '---- -.._ City of Iowa City Johnson County $ 16,068 $ 16,100 $ 16,100 0.87% idity of Coralvill¢ jccoShtJ'x/hudS-xl. -385- AGENCY: Lutheran Social Service of Iowa BUDGET SUMMARY ACTUAL THIS YEAR BUDGETE.* LAST YEAR PROJECTED N[~XT YEAK Enter Your Agency's Budget Year ----> 2/I/98 - 1/31/99 2/I/99-1/31/00 2/1/00-1/31/01 1. TOTAL OPERATING BUDGET (Total a+b) 1,727,052 1,844,100 1,853,000 a. Carryover Balance (C *See No~s from line 3, previous column)and Comments b. Income (Cash) 1,727,052 1,84~..100 1.853.000 2. TOTAL EXPENDITURES (Total a+b) 1.796.925 1,844. I00 1,853,000 a. Non-directed fundinE - Administration 195,601 184,000 184.000 b, Program Total (List Progs. Below) 1.601.324 1,_660,100 1,669,000 *'~ 1. Family and !13dividual Counseling 42,092 80,650 90.800 ** 2. Pregnancy Counseling 200 16,100 14,500 3. Other Programs 1,559,032 1,563,350 1,563,700 5 6 7 3. ENDING OPERATING BALANCE {Subtract 2 - 1 ) {69.873) 0 0 4. RESTRICTED FUND BALANCE (Total from page 7) 6,650 7,850 5. IN-KIND SUPPORT (Total from Page 7) 6. NON-CASH ASSETS Notes and Comments: * L$$ closes c~ut em:h C~lltcr to a $-0- baldlice ;~t tile end offal:is fis{:al y~ar. **Cost of s~rvlc, es to Jolmsou County rmsidents early BRIEFLY DE$CR!ilE IIOW LOCAL FUNDS WERE SPENT LAST YEAR: Local Un.r r_.~d ~ay funds for Family Counseling were used to supplement the cost of counseling Johnson Count- residents who were unable to afford the loweEt sliding scale fee and did not have adequate insurance, Medicaid, Medicar~ or other third party payors. There is no fee for pregnancy counseling. All funds were used to supplement the cost of counseling. -386- AGENCY Lutheran Social 5~rvice of Iowa INCOM~ NON- ACTUAL THI,q Y~R BUDGETED D1KECTI~D PROORAM LAST YEAR PROXECT~D NKX'T YEAR lrt,rND!~(3 1. Local Fundhg Sourcea- tl.285 3t.198 ' 38,698 ~ 1.gala 20,354 14,500 ,. a. loluaoa County 16.087 15,100 16,100 1,600 14,500 b. C:~ of l~ata Cit~, _ e. Urnted Way ofJ~,,oen C~uae/ 16,19~ 1~,098 22,~9S 2,244 20,~54 d C~ of Coralvlil~ t. 2. Gram- Stare, Federal, Pouadm:iom 475,393 531,808 598,980 59,481 7,068 0 a..tduuea eouaty ('F'C Ik-~,,~r. att~ 20,617 0 0 , b. WLeiagtoa Couaty CM KitIs & vol) 96,720 :76,968 8~,112 8,551 c. l:ore,-,,~ had (Sexual Abu, e) 3,989 8,688 0 d. ASSLTRE lh'oJ_ec~ 75,569 53,333 0 ~. ACE: ~t. To Dmmioa 226,789 2_94,448 358~390 35,588 f./CO-blonimdng aaa'Tr,=~,,..- 47,462 82,678 126,000 12,512 s. spg;ial N~ds Adoption 1,850-:' '1.?00 6,000 596 h. Tokhehn Pund - Homeless 2,397 1,896 900 89 t. gnCaru 0 12,097 13,728 1,36~ ! Lutheran Rural lmtitum 0 0 3,000 300 2,700 .. AAL ~,,8:50 482 4,t68 · 3. Net Salea Of Setvle~ (~our~=) 1,105,0/6 1,158,662 1,206,210 120,331 60,250 0 a. Iowa Departmere of Human Sw. (IOS 1,001,825 1,052,295 1~101,920 109,421 b. Program Service Fee~ 10t,251 106,367 104,290 10~910 60,250 · _ . a. Net $al~s of Materials 0 0 0 0 0 0 _ b. c. 5. Conm'butiom/l;k,--~oua 110,844 120,372,, 9,1_12 344 3,128{ 0 _ a. Unitamal Way. Deatgl2atgd GIving 3,668 5,3?5 2,000 200 b. Other Conm~utim 107,176 114,997 7,3.12 144 1,328 ~. Special ~-vem 2,826 0 0 0 ~ 0 0 a. msadRae~ 2,826 0 0 b. C. 'L/riterest Incams ] [ ' ' ~ - S. Other- L~ B=low 628 60 [ 0 _0J_ 0.. 0 a. Mlsce!lau=ous Income 628 60 0 _ , TOTAL INCOME (mac u p.'2. Uae ib) 1,727,052 1,844,100 1,853,OO0 184,000 90,800 14,500 Not, ms~~r~: - t - -387- AGF.2~CY Luttmran Social 3grvicc of Iowa INCOME DETAIL (cant) PROGRAM PROGI1AM PROGRAM PROGRAM PROGRAM PRdOlt~-~ 3 4 5 6 ~ S 1. Local Funding Sources- 0 0 0 0 0 0 a. 3ohaaon Comgy. b. CI~ of IoWa City c. Uni~i Wr/of luhnson County O , d. C~ of Coralvi]~ _ f. ~, AC'/; AIr, To Detendon 3Z'.'2,802. __ t. 3co-lvxonixorlx~ anx/Tn. cklng 113,488 _ ~. Special N~ds Adol~on ~ ,404" ' b. Tokheim Fund - l:fomeless 811 1, R, csCaz~ 12,365 j. Luaxcran Rural Institulz _ ~. N~t Salu OfSe,vic~a (~ourc~) 1,025,629 0 0 0 a. Iowa Dc~artmen~ oe Human Svc. (PO~ 992,499 b. prugram Service 1;ees 33,130 c. 4. Net Sslc~ of Matm-ia 0 0 0 0 0 I. b. ~, eon=~utioum;mgiom 5,640 ._ 0J 0 ~ 0 0 0 a. United Way Designated Giving -. b, Odin. Contn'burlos 5.640 6. S~c~ Bvcss _ 0 0 0 0 0 0 a, b. ~. _ 7. Inruu~ Income 8, Od~z - List Below 0 '0 O O 0 0 b. C,, TOTAL INCOME (sam~ as p. z, ~Ln~Zb) 1,563,700 0' 0 0 0 0 -3ss- ~; N ...... PROGRAM F-XPENDITURE DETAll- AGENCY Lutheran Social 5errlee of Iowa NON* PROGP. AM PROGRAM ACTUAL THIS YEAR BUDGETED DIRECTED 1 2 LAST YBAR PRO.TBC'"I'ID ~ ?BAP, FLTNDING 1. SaZarim 1,122,558 1,111,500 1,120,000 94,700 57,800 9,2f0 2. ~nployee Ben=fiis &Tax= 218,935 236,900 238,700 18.300 11.350 1 ;~. Sm~Developm~m 12,106 14.700 13,000 3.900 3,350 4, Vrofes~ioaaZ CausuhaUan 48,658 67,500 58,000 10,500 0 100 S. Pub][cs~[om & Subecrip~om 1,031 I, 100 800 100 0 0 6. Dues and Memberslxips 2,660 2,600 3,200 1,600 0 0 7. Margage, R~t and l~opert~ Tax 142,?0~ lal .800 133.000 0 7,250 1,200 8. Buildins & M,~-,~-*---~ 3.032 8.000 ?. 600 2.600 0 0 ~. Equiptm~ Pur~aue/P.~ 12,964 14.200 12,800 5,600 350 100 ~0. U~lit~s ~,482 J,000 J,000 J.000 0 0 1L Telephone j2,419 ..-. ~0,700 J2.200 J,600 1.650 800 ~2. Om.r.e SuppLies & Po~£age 32.22? 36. I00 j8,800 .S,600 650 100 B. Prinfiz~ and Publir. ivJ 5,804 7.J00 6,700 6.500 150 50 ~. LocaX Tr~mporm~iaa 87,57? 96,600 108.900 1,300 ~,200 450 ~5. Insttran~ 7,509 7,000 7,800 2,600 200 0 '1~. Audit 291 2,300 2.300 2.300 0 0 x?. zam-rr~ 79 0 0 0 0 0 18. Ome~ (Specil~): 19. Sl~ifw A~sisr~nce w Individuals 10,436 9.000 11.000 0 4.000 0 20. Temporat/Help 2.173 3.?00 2.600 2,000 0 0 '2L StatrP.~ru~Une~t' 3,342 4,~00 4,000 400 100 0 22. Mis~li~xcous 9.439 ~.000 12.000 7.200 50 100 23. Deprez:i~_n_'~ 37.489 ~6.500 36,600 12,200 1,~00 ~00 TOTAL BXiPENSBS (t,. 2, nn, 2) ] 1,796,925 1,844,100 1,g53,000 184,000 90,800 14,500 Notes and Comments: j~-,~u]xl!~ll.~J~ - 4, - -389- FROGF. A1VI EXPENDITIYRE DET.~_n_: AG'F.~CY Lutheran Social 5:z-vic: of Iowa (continued) PROORAM PROGP,,A.M PROGRAM PROGRAM PROGRAM PROGRAM q 4 ~ ~ 7 1. Sdsd~ 958,250 2. liimVloy~ Beamfire & Taxes 207,150 3, Saff Developm~m 5,700 4. Prof. sioml Comulrstt~n 47,400 ~. Pubticatiam & SubscriV6ma 700 5. Dues andMemtP. nhtVs 1,600 7. Mortgag=, R~nt and Proi~'W Tax 124,f50 s. !~uildlnS & M~tnt~mnee 5.000 9. e4uipun~nt Purchase/R=atal 6,750 lo. vslliues 0 12. Office Supplies & Po~rage 32.450 _; 13. Priulinl and Publkii,/ 0 11. Insurine 5,000 16. Audi~ 0 IS. Other (Specitmy)~ I9. S~ific Assistance m Imtividusls 7.000 20. Temporary Help 600 22, Miacethoema 4,650 ~. Vqx~lation 22,300 TOTAL F.,X~BNSBS ( p. 2, taa. 2) 1,563,700 0 0 0 0 0 Notes axld Commcx)zs: -390- AGENCY Lath~ran Social Service of Iowa ACTUAL Tn't.~ YEAR ]IUD(~IgTILD LAST ~ PRO~ECTED NEXT YEAR Restricted bit: Restricted for: , Luthcru Rural tnatkuu: 2,S00 3,000 AAL 4,150 4,8,5Q ITOTAL RF.3TR/CTED FUND (a/s~ shown page 2, line 4) 0 6,650 7,850 MATCHTNt', flRAN'I~ Grantor/Matched by_ "' ~ ' 0 0 0 , 0 0 0 TOTAL MATCtlING GRANTS (also shown pg. 3. lin~ 2) 0 0 0 EN.ICINn ,~[3'PIrlRT nETa~rf. S=rvig=sNolunl~-rs Mamrial Goods Spa~, Utilities, 0thcr: CPlcasc s~-ci~) _. ~TOTAL 1N-KIND SUPPORT(also shown on page 2, line 5 0 01 0 Notes azxd Cornmama: -391 - "X"fll that a'>~ly FTE° ~alary lsosltton/l'llle ~ ~ This Ncx~ A~ual This Budgeted Year Year., Year Last Year Year ~oxt Yur. Center Dire~ztr X X X 22 2.00 1.13 1.00 76,683 49,244 4.~,~42 lvLSWCaseworkan X X X 22 9.,~6 7,g3 6.93 275,544 226,722 219,.319, ~A Cueworlcm X_ X X 22~ 21.4~ 25.57 22.70 509,3.~5 ,q.~8,264 5.~7,549 Community Support Workers ,)C X X 2~_. 3.94 _5.73 6.04 69,582 94,022 112,92S .$ecretariflSta~ ,,X X X 22 4.28 4.63 4.3| 83,336 88,,qI0 89,Jq~2 S~te Oilice $uppon Sut~AJloc. N/A N/A N/A 108,068 94,738 94,700 .... TOTAL_..n .'s..US,U. AS.mS. .4S 4.11U=,s6.a...JJ_xx,So0 1.120,0o0..76% * t~ull-fimo ~uiv/tle~xt: 1 .O,"f'ull-tirne; 0.S-,hElf-dm.; JccoE~,'x/Imcll.xll - G · -392- Luthecan Social Servlce ACCOUNTABILITY QUESTIONNAIRE A Agency's Mlseilon Statement or Prim my Purpose: Lutheran 8o~ial ~ervk~ of lows, a ministry of the li~qr_t.l.ca~. T~"~l~'a'Z t'h.~::h OZ' a~ca..~s r-m~_,~_ 1:T . God to respond tu our neighix}re acr, orcllng t~ b~elr needs. The provision of serYIoes to families and individuals focuses on prevention and thatmerit of sodel and psychological problerm. 8. Board of DIrectart: I. Please attach a llst of your agency's Board of Directore (page 7A) 2. Frequency of meelings: Iowa Clty/Monlhly; Statewide/Quarterly 3. Briefly deacn]~e board orlenla6on and ongolng training opportunitl~: Mem~m are Informed of Lutheran Social Sen/Ice goals, program services, staff and quifications, consumer groups, funding source and procuremont. govemrnental IroNs ~levant to Lutheran Sodal Service, rela'4onshlps wfff other prov[ders and funding souross. Orientation Is vfewed as a. continuous process and Includes members' responsibilities, structure. meetings, m~rta. and agency I~rogmrns end ;racedune. C. 'Finam: , 1, Am there fees f~r any of your servlc~e='~ Yea: Family C~3unseilng No: PreGnancy Counseling an¢~ Farm.Family Outmath. ~ If YEg. desr_j~be dreumstan~ b- Are they fiat fee~ . or sliding feel ,X 2. Does your agency have: " =~ internal audit external =udlt_X _ _ financial Fr~luency AnnaBY 3.Has your agency ~led the Annual Report wiffi lhe S~ff~d~p/of Vm __X,_,,_ No 4. Has your agency filed Form ggO with ~he IR8? Ye~ No _X (Exem;t)_ S. Ploaa= discuss your agen~'s ~ndrai~ing ~l~orla, If appIk~l~. Slat.~wido, ~e agenc~ conducta d~reG-t me31 ~arnpaigns and pmrnote~ planned givint. AgenG7 participated In the H~pica Road RaGe Dir~-'tor ioursue.~ grant opl~rtunilb~ -393- Lutheran Social ~ervice E. Program/Services: Piegee define your agency's units of setvice (setvice definition, length of time, cost per unit of setvice, number of units provided, direct or Indire~) ' Unit of Setvice is: Direct client contact of one hour duration. Applies to: Family/Individual Counseling (FIC) (Includes Sexual Abuse Treatmere ) Pregnancy Counseling (PC) 1998 - 1999 FIC cost = $51,52/hour 817 hours provided PC cost = $100.00/hour 2 hours pmvtded '"'Note: Pregnancy Counseling hours have greatly increased for current year due to statewide promotion. -8- -394- Lutheran Social Service Lutheran Social Service Please supply Information about clients served by your agency durtng last two cornpie_to budget years. Refer to form Instructions for definition of duplicated and unduplicated. ~nter Years 1 gg7-88 1998-g9 1. How many Johnson County residents (Including Is. Duplicated NA NA Iowa CIty and Coralvilla) did your agency serve? Count Ib. Unduplicatsd Count ... Johnson County 524 236 T~ 956 Z, 76 2. How many lows City residehis di~l your agency 2a. Duplicated serve? Count NA NA 2b. Undupllcstecl Count ~A HA 3. HOW many Coalvilla residents did your agency 3a. Duplicated serve? Coum NA NA 3b, Unduplicated Count NA NA 4. How many units of service cud your agency I~rovlde?4a. Toll 13.694 6 ,'~.2 5 4b. To Johnson 8,4g0 · 2.2 3 ~ County Residents B. Other Areas ,~eNed: Do you provrde _saNIces to sre~e outside of Johnson County~ Area(s) Mrved: Washington, low-a, Cedar, Henry, Ksokuk Muecatine Counties Services provided: Washington County Community Mental Healffi CentBr, Contracted Fam~ and Children SeNices in all CountJag above; Mental Health Case Management of Children In Washington County; Counseling for Washington School DIstrict Children and Families. Funding Sources: Washington County Board of Supervisors; lows Department of Human Services; Washington School DIstrict; Iow~ Department of Human S~rvicee, Mental Health Division -g- -395- Lutheran Social Servlcr- Client Proffie (for last complete year, if availaisle): Age I (lender I Ethnlclty 1 - 5 Female Afrfcan American Johnson Co, 2 112 28 Toll .12 23 ~ 28 6 - 17 Male Native American Johnson Co. 113 12~ Total 194 241 18 -2~ As/n · Johnson 3 3 ' 2 Co. Totat 62 2 26 -84 Hispanic Johnson Co, 8~ 9 Total 203 13 65~. Caucasian/Non-HIs panic Johnson 2 18 Total A 4 2 1 UnKnown MulU-raclm Johneon 1 7 7 Total i " - Vfiddle Eastern John~n Co. Total O 0 -396- [- Lutheran Social Service " 7. Evaluation and Review: A. Please discuss how your agency measures fie success of Its programs. Luffieran Social Service measures success of Its counseling programs with a two- page client satisfaction questJonnalre. This quality assurance measurement tool is an Indicator or the level d appropriate services provided. Terminating clients are asked to rote the individual counselor, the agency, end outcome of their counseling. Other Indicators reviewed am client goals met level of functioning, and level of services still required. Quarterly m~rts of the results ere distributed to staff to review for quality Improvement. B. Does your agency have performance objectives? [Give several example] .Lutheran SocJal Service lea sltewide accredited mental health provlder. The pdmary standard Is compliance in all emas of accreditation guidelines. Each office is audited Internally and by accrediting entitles and rated In its counseling servioes. A Lutheran Social SeNIce Quality Assurance Team checks flies in all programs on a quarterly basis and if not In compliance for procedures. required documentation, and effectiveness, correctional action plans am completed and followed through. What plans does your agency have to Increase efficiency and effectiveness? Lutheran Social Service has moved towards a morn solution based. client sb'engths focused ~erapy which frequently leads to briefer periods or counseling needs. The office has worked hard to Increase direct client hours and succeeded In its plan for more efficiency by reducing indirect hours. Scheduling appointments and billing Is now being done by a central intake llne further reducing counselors' paperwork, All standardized documentation and reporting forms am available on computers as well. 8, 8. In what ways will the needs of your service population change in ~e next five years? Farm families who are experiencing agricultural crisis related stressors and transitional difficulties will be .Impacted for several years to come. The need for assistance Is now and will continue for at least five yearn. Traditionally, the majority of the clients Lutheran Social Service serves In the programs for which we seek funding are low Income citizens. As changing managed care and wetram policies are implemented, It will ~e more difficult to access services. The programs offer free or low sliding scale fees for those who otheRvle might not be able to afford counseling or treatment -11- -397- 9. Please discuss any other DiniDioms or factors relevant ~ your sQency'e progrmme, fundinS or seNIce delivery:. Lutheran ~N~cisl SeNIce conUnues to eeek funding for all programs end Ioolcl at mathode to serve me communily in a posiM manner. g- LIst complaints about your services of which you am twam: Client currays Indl=ate that the seNl~e~ ==ntlnue to be effective and hailed In clients' Ilve~. However, we have responded to the greator need for evening eplc~intment~ to ~t peoples' I=ueler sohedulea. We have hired more counselors on a part-time heels to ~' those Incmar. ed evening hours. 11. Do you have a waiting list or have you had to turn people away fbr lack of ability to serve them? What measures do you feel ~ be taken tg re~4~lve U~ia problem; NQT at present How many people am currently on your waiting Ilet~ 0 12. In what way(s) am your agency's serYme~ pUUllciZm:l? United Way Member ship Won:I of mouth Distribution of brochures Yellow Pages Presentations to churr,,has, offer provldem -rid prefosslortab New~ releases Community lietinge Open House Agency Web Page Un/ted Wey involvement I~y your agency: CX" if agency pertlclpaee) s. Agency Directore Mee~gs _.X_, b. Agene, ie~ Re;msentattve to Funding Hearings o. Business 811l= _._X__ d. Day of Caring vVWqen scheduled e, I,Q;k Off' _.X__. f. VIctory Reception __X__ g. Olher _Were involved m Road Race # -12- -398- e ~ Lutheran Social Service AGENCY HISTORY Lutheran Social Service (LSS) of Iowa has been providing services to children and families for 129 yeare. It began as a non-profit statewide service agency with the purpose of providing sodal casework and treatment for dependent, neglected, orphaned, delinquent, and handicapped children. The .purpose was to provide services to meet their needs in other than institutional facilities. In 1996 LSS was accredited statewide by the Iowa MH/MR/DD Commission as a Mental Health Provider. Lutheran is also licensed by the Department of Human Services (DHS) as a child-placing and child cadng agency. DHS (Licensing, Purchase of Service, and MH/MR/DD) make regular on-site visits and evaluations. LSS is also accredited by the Council of Accreditation of Services for Families and Children. Provision of seR, ices to Johnson County residents began in 1947 with the opening of the Iowa City Center. Presently, the Center offers the following services for children and families of Johnson County: Family and Individual Counseling; Pregnancy Counseling; Sexual Abuse Treatment Counseling; Family Centered Services; Foster Care Services; Adoption Counseling and Placement; ACE, a day treatment program for adjudicated youth which is in operation seven days a week, all year, and PASS, an after-school skill development program for youth on formal or informal probation. The programs for which LSS is seeking United Way and Johnson County funding are Family and Individual Counseling and Pregnancy Counseling. This year, LSS is not identifying Sexual Abuse Treatment as a separate program but, rather, it is including funding for those services in the more general request for Family Counseling which is a service for individuals and families experiencing difficulties in relationships. Problems frequently dealt with include madtel discord, parant/child relationships, and individual difficulties. For those without insurance or Medicaid, there is a sliding fee scale based on the client's ability to pay for counseling. United Way funding is used for those clients who fall below or at the bottom of the fee scale. Also included in the general request for Family and Individual Counseling is a new focus and ccncentration of services, LSS' Farm Family Crisis Outreach Program, a new service to rural residents of Johnson County. LSS is providing this outreach program in response to the emerging farm and agdbusiness cdsis in Iowa.and the potential negative effects it will have on the mental health of farmers and rural residents. LSS recognizes that mental health needs should be seen as a primary issue in the farm crisis and that farmers and rural residents need access toffee if not affordable mentel health services. Preventative, supportive, and clinical interventions must be considered to deal with the wide range of assistance necessary to meet individual needs and stabilize families. Pregnancy Counseling is a service, free to clients, which helps expectant methers and/or couples to make responsible decisions and carry out a plan which is in their and the child's best interest. Counseling provides an environment for examining options for parenting, medical concems, and birthing facilities, as well as information regarding financial resources. Statewide, LSS is greatly increasing its promotion of Pregnancy and Adoption Counseling Programs beginning with a pilot effort at the Iowa City Center. Training, outreach, and publicity of services and resources have begun. It is expected that many more clients will be referred and self-referred for services. Other services such as adoption services, family-based services, foster care, and therapeutic foster care, ACE, and PASS are essentially supported by client fees, contractual agreements with the Department of Human Services, church funds, and the Juvenile Court. Lutheran Social Service is committed to providing services to families and individuals and is enabled to do so through the support of Johnson County and Johnson County United Way. -13- -399- Lutheran Social Service AGENCY PROGRAM GOALS AND OBJECTIVES Name of Program: Family and Individual Counseling. In addition to previously provided Family Counseling, Program includes Sexual Abuse Treatment for Children. G.o~.l: To provide counseling services to families, couples, and individuals in Johnson County Objective A; Dudng 1998 -1999, provide 1,000 direct hours of counseling intervention to troubled individuals, families, and couples in Johnson County. Provided 817 direct hours of counseling Tasks: 1. Maintain present counseling staff and Iowa City Center Now have fewer staff 2. Allocate approximately 24 direct hours of staff tim weekly for the purpose of counseling Johnson County residents. Allocated 16 direct hours of staff tirne weekly 3. Provide two evenings per week of counseling services. Accomplished 4. Provide information and referral services to families requiring service not offered by the agency Accomplished 5. Provide casework supervision and group clinical meetings to counseling staff Accomplished 6. Provide scheduled in-service training sessions for counseling staff Provided 12 in-services Resources: 1. Allocate 100 direct case hours of staff time per month Provided 68 direct hours per month 2...Make available necessary office space, phone, supplies, and equipment to staff. Accomplished Cost of Program: 817direct hours @ $51.52/direct hour = $42,092 Name of Program: Pregnancy Counseling Goal: To provide counseling, support, environmental assistance, perenting skills training, and, if requested, placemere planning to Johnson County residents facing unplanned pregnancies and/or parenthood Objective A; During 1998 - 1999 provide 400 direct hours of staff time for the purpose of providing counseling and support. Provided 2 direct hours Tasks: 1. Maintain present counseling staff and Iowa City Center Have fewer staff 2. Allocate approximately 4.8 direct hours of staft time weekly for the purpose of counseling to Johnson County residents fedng unplanned pregnancies Not accomplished 3. Provide two evenings per week of counseling services Accomplished 4. Provide information and referral services to families requiring service not offered by the agency Accomplished 5. Provide casework supervision and group clinical meetings Accomplished 6. Provide scheduled in-service training sessions for counseling staff Accomplished Resources: 1. Allocate approximately 20 direct hours of staff time per month Not accomplished 2. Make available necessary office space, phone, supplies, and equipment to staff Accomplished '- Cost of Program: 2direct hours (~$100.00/direct hour = $200.00 **NOTE: PREGNANCY HOURS HAVE GREATLY INCREASED FOR CURRENT YEAR DUE TO STATEWIDE PROMOTION -14- -400- Lutheran Social Service FY01GOALS Please state FY01 goals Name of Program: Family and Individual Counseling. In addition to previously provided Family Counseling, Program includes Sexual Abuse Treatment for Children and Farm Family Cdsis Outreach, a new service to rural Johnson County families experiencing difficulties related to the present farm and agdbusiness cdsis. .G. oah To provide counseling services to families, couples, and individuals in Johnson County Objective A; Dudng 1999-2000, provide 1,200 direct hours of counseling intervention to troubled individuals, families, and couples in Johnson County. Tasks: 1. Maintain present counseling staff and Iowa City Center 2. Allocate approximately 24 direct hours of staff time weekly for the purpose of counseling Johnson County residents. 3. Provide two evenings per week of counseling services. 4. Provide information and referral services to families requiring service not offered by the agency 5. Provide casework supervision and group clinical meetings to counseling staff 6. Provide scheduled in-service training sessions for counseling staff. Resources: 1. Allocate 100 direct case hours of staff time per month 2... Make available necessary office space, phone, supplies, and equipment to staff. Cost of Program: 1200 direct hours @ $67.21/direct hour = $80,650 Name of Program: Pregnancy Counseling Goal: To provide counseling, support, environmental assistance, parenting skills training, and, if requested, placement planning to Johnson County residents facing unplanned pregnancies and/or parenthood Objective A; Dudng 1999-2000 provide 250 direct hours of staff time for the purpose of providing counseling and support. Tasks: 1. Maintain present counseling staff and Iowa City Center 2. Allocate approximately 4.8 direct hours of staff time weekly for the purpose of counseling to Johnson County residents facing unplanned pregnancies 3. Provide two evenings per week of counseling services 4. Provide information and referral services to families requiring service not offered by the agency 5. Provide casework supervision and group clinical meetings 6. Provide scheduled in-service training sessions for counseling staff Resources: 1. Allocate approximately 20 direct hours of staff time per month 2. Make available necessary office space, phone, supplies, and equipment to staff Cost of Program: 250 direct hours @$64.40/direct hour = $16,100 -15- -401- HUMAN SERVICE AGENCY BUDGET FORM Director: Diane L. Hagarty City of Coralville Agency Name: MYEP Johnson County City of Iowa City Address: P.o. Box 307, Iowa City, IA 52244 United Way of Johnson County Phone: 319~341-0060 Completed by: Diane L. Hagarty/Cokie Ikerd c EcK your AOE C¥'S BUDO ,T Y -Aa pproved by Chair Bo d:' 1/1/00 - 12/31/00 10/1/00-9/30/01 X 1999, October 12 4/1/00 - 3/31/01 (date) 7/1/00 - 6/30/00 COVER PAGE Program Summary': (Please number programs to correspond to Income & Expense Detail, ie: Program 1, 2) Ptogt,~m 1: IVo,,'t' Faperiesce - Disadvantaged youth and young adults (primarily persons age 14-21) are provided with paid work experience. Participants are strongly urged to obtain high school diploma or GED. Participants experience career exploration while providing valuable community service to Johnson County. Program 2: Career F_,ducation and Support - Career education and support is provided individually and/or in groups. Participants learn skills, (such as getting along with co-workers, conflict resolution, resume preparation and interviewing techniques) which transfer to a multitude of employment settings. Counseling is provided m assist participants in identifying and overcoming barriers to successful employment. t~ogram 3: Information and Re£etr~l- employment, referrals are made to appropriate employers. Local Funding Summary: 4/1/98 - 4/1/99 - 4/1/00 - % of Total 3/31/99 3/31/00 3/31/01 Budget United Way of Johnson County - - Does Not Include Designated Gvg. $ 9,160 $ 9,660 $ 26,500 6.00% FY99 FY00 FY01 ~ City of Iowa City $ 38,000 $ 40,450 $ 45,000 10.00% Johnson County $ 3,000 $ 3,500 $ 34,000 8.00% City of Coralville $ 2,200 $ 2,200 $ 5,000 1.00% jccoghs/xlbudg.xls 1 402' AGENCY MYEP BUDGET SUMJVIARY ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR Enter Your Agency's Budget Year ==> 7/1/98 to 6/30/99 7/1/99 to 9/30/00 10/1/00 to 9/30/01 1. TOTAL OPERATING BUDGET 373,829 484,458 460,324 (Total a+b) a. Carryover Balance (Cash 24,091 51.313 57,824 from line 3, previous column) b. Income (Cash) 349.738 433,145 402,500 2. TOTAL EXPENDITURES (Total a+b) 322,516 426,634 397,715 a. Non-directed funding 22,576 30,598 28,158 b. Program Total (List Progs. Below) 299,940 396,036 369,557 1 Career Exploration/Community Service 220,940 316,836 260,614 2 Education and Counseling 79,000 79,200 80,089 3 Information and Referral 0 0 28,854 4 5 6 Notes and Comments: Please note that "this year projected" shows figures for a 15 month time period as MYEP is changing from a July 1 through June 30 fiscal year to an October 1 through September 30 fiscal year. BRIEFLY DESCRIBE HOW LOCAL FUNDS WERE SPENT LAST YEAR: Matching funds for grants, youth transportation for Johnson County youth not residing in Iowa City or Coralville, program and operating expenses. jccoghs/xlbudg.xls -403- AGENCY MYEP INCOME DETAIL NON- ACTUAL THIS YEAR BUDGETED DIRECTED PROGRAM PROGRAM LAST YEAR PROJECTED NEXT YEAR FUNDING I 2 i. Local Funding Sources- [ 83.195 [ 105,645 [ 114.500 [ 7.800~ 42,500 [ 35,300 a. Johnson County 3.000 12.000 34.000 7.800 17.000 9.500 b. City' of Iowa Cit.v 38.000 51.700 45.000 0 11,500 17.800 c. United Way of Johnson County' 9.285 20,495 26,500 0 10.000 4.000 d. Cit.'..' o[ Coralville 2.200 3.450 5,000 0 0 4,000 c. IC Schools 4.000 5,000 4,000 0 4,000 0 f. DCAT 26,710 13.000 0 0 0 0 2. Grants-State, Federal, Foundations I 95,6601 104.000~ 80.000I 0 ~ 65,000 ~ 15.000 a. IA Work[orcc Development 32.381 30.000 30.000 0 30.000 0 b. IA Dept. o[ Education 11,665 0 0 0 0 0 c.[A Dept. ot' Transportation 27,614 35.000 35,000 0 35,000 0 d.lA Dept. of Justice 24,000 24.000 0 0 0 0 c.CDBG 0 15,000 15,000 0 0 15,000 3. Net Sales Ot Services (sources) [ 112,430 I 160,0001 148'0001 0[ 118,000 [ 30.000 a.Youth Homes 34.822 45,000 36,000 0 36,000 0 b. DHS and MH/DD 57,656 75,000 60.000 0 60.000 0 c.4C's 19,952 25,000 30,000 0 0 30,000 d. Employer Contracts 0 4,000 10,000 0 10,000 0 e. EHP 0 11,000 12,000 0 12,000 '0 4. Net Sales or Materials [ 4,416 ~ 6,000 ~ 6.000 ] 5,000~ 1,000 i 0 a. Po pcor/~ 4,108 5,000 O 0 0 0 b .Bicycles 308 1,000 1,000 0 1.000 0 c.Sale o[ Popcorn Wagon 0 0 5,000 5,000 0 0 t5. Contributions/Donations I 3,032 I 4,000 I 4,000 I 4,0001 0I 0 b. Other Contributions 1,248 2,000 2,000 2,000 0 0 S. Special Events I 322I 2,500I 5,000I 5,000I 0I 0 a. IC Road Races 322 0 0 0 0 0 b. Fund-raiser 0 2.500 5,000 5.000 0 0 c. '. interest Income [ 779 [ 1,000 [ 1,000 I 1,000 I 0 I 0 ~. Other-List Below J 49,904 J 50,000 J 44,000I 0 J 44,000 J 0 a. CoraMlle- grant match 4,240 5.000 4.000 0 4.000 0 [-.Corps of Eng. - grant match 25,520 30,000 25,000 0 25.000 0 c,Citv o[ IC- grant match 14.610 10.000 10,000 0 10,000 0 d. Project Green - grant match 5.534 5.000 5.000 0 5.000 0 7OTAL INCOME (same as p. 2. line lb) 349,738 433.145 402.500 22.800 270,500 80.300 ,lores and Comments: icase remember that "this year projected" is an lg month time period because o[ the change in fiscal jccoghs/xlbudg.xls - 3 - -404- AGENCY MYEP INCOME DETAIL (cont) PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM 3 4 5 6 7 8 1=.., ,cal Funding Sources- I 2s.9ool o I o l : o] o] o a. Johnson County 7,500 b. City o[ Iowa City 7,900 c. United Way of Johnson County 12.500 d. City of Corab.'ille 1.000 c. IC Schools 0 [. DCAT 0 2. Grants-State, Federal, Foundations I O[ 01 0I 0[ 01 0 a. IA Workforce Development 0 b,lA Dept. of Education 0 c.lA Dept. of Transportation 0 d. IA Dept. of Justice 0 c. CDBG 0 -','el Sa~es or Senices <sources> I 0 I 0 I 0 I 0 I 0 I 0 a.Youth Homes 0 b.DHS and MH/DD 0 c .4C's 0 d. Employer Contracts 0 ~e. EHP 0 .~e, Sa~es of mteria,s I O I O I O I O I O I 0 a. Popcorn 0 l t-?.:T :les 0 c.Sale of Popcorn Wagon 0 C ontrib.tions~onations I o l o l o l o l o l o a. United Way Designated Giving b. Other Contributions 0 Sp~,-ia, E.'e,,t-~ I 0l 01 0l 01 01 0 a. IC Road Races 0 ~'-Fund-raiser 0 c. I,.~res, Xncome I o I I I I I :..o.,~-Lists~,o,.. I o l o l o l of o l o___ 2,CoraMllc - grant match 0 Corps of Eng. - grant match 0 .CIty of IC - grant match 0 ~!. Frojeer Green - grant match 0 i'OTAL INCOME (same as p. 2, linclb) 28,900 0 0 0 0 ,~o~es and Comments: ;asc remember that "this >'ear projected" is an lEt'month time period because of the change in fiscal ,,,'ear. jccl~gh.,,,,xtbudg.xls - 3a - -405- PROGRAM EXPENDITURE DETAIL AGENCY: MYEP NON- PROGRAM PROGRAM ACTUAL THIS YEAR BUDGETED DIRECTED 1 2 LAST YEAR PROJECTED NEXT YEAR ENDING !.. Salaries 139.651 181,934 177,556 13,727 106,435 ~19,ill 2. Employee Benefits &Taxes 31,068 42,000 44,389 3,zi31 26.609 9,278 3. Star[ Development 3,748 7.800 8,250 0 4,250 3,000 4. Professional Consultation 0 0 0 0 0 0 5. Publications & Subscriptions 812 1,500 1,200 0 600 600 5. Dues and Memberships 912 1,500 1,200 0 600 600 7. Motgage, Rent and Property Tax 0 0 0 0 0 0 8. Building &Maintenance 4,133 6,000 4,800 0 2,800 1,000 9. Equiptment Purchase/Rental 4,303 10,000 4,800 0 1.800 1.000 10. Utilities 3,774 6,000 4,800 0 2,800 1,000 11. Telephone 2,933 3,750 3.000 0 1,000 1,000 I2. Office Supplies &Postage 4,253 6,000 6.000 1.000 1,000 2,000 13. Printing and Publicity 1.593 4,000 4,000 0 0 2,000 14. LocalTransportation 6,035 8,000 7,000 0 3,000 2,000. 1S. Insurance 2,418 3,750 5.000 0 3.000 1,000 16. Audit 2,270 3,500 3,000 0 2.000 1,000 " 17. Interest 0 0 0 0 0 0 18. Other (Specify): 0 0 0 0 0 0 19. Youth Wages and benefits 91,810 115,000 90,000 0 90,000 0 20. Payroll Service 720 900 720 0 720 0 21. Program Supplies 12,306 10,000 10,000 0 5,000 2,500 22. Agency Vehicle Expense 9,777 15.000 12.000 0 9,000 3.000 23.Popcorn Wagon Pay-off 0 0 10,000 10,000 0 0 25 TOTAL EXPENSES ll~-2. lin~ 2) 322.516 426,634 397,715 28,158 260,614 80.089 Notes and Comments: Line 23: It is the intention of MYEP to sell the popcorn wagon and pay off the loan balance. Please remember that "this year projected" is an 1,B'month time period because of the change in fiscal .,,'ear, iccoghs/xlbt~dg.xls ' 4 - -406- PROGRAM EXPENDITURE DETAIL AGENCY MYEP (continued) PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM 3 4 5 6 7 8 ~ laries 8,283 2. Employee Benefits &Taxes 5,071 3. Staff Development 1,000 4. Professional Consultation 0 5. Publications & Stabscript. ions 0 6. Dues and Memberships 0 7. Mortgage, Rent and Property Tax 0 8. Building &Maintenance 1,000 ?. Equiptment Purchase/Rental 2,000 10.Utilities 1,000 I 1. Telephone 1,000 12. Office Supplies &Postage 2,000 13. Printing and Publicity 2,000 14. Local Transportation 2,000 15. Insurance 1,000 16. Audit 0 17 ' *erest 0 18. Other (Specify): 0 19. Youth Wages and benefits 0 20. Payroll Sen,'ice 0 21. Program Supplies 2,500 22. Agency Vehicle Expense 0 23.Popcorn Wagon Pay-off 0 24 TOTAL EXPENSES ~1~-2, Itn.~ 21 28,854 0 0 0 0 0 Notes and Comments: Please remember that "this year projected" is an 11] month time period because of the change in fiscal year. jccl~gh~,/xlbudg.xis - 4~ - -407- MYEP ACTUAL THIS YEAR BUDGETED RESTRICTED FUNDS: LAST YEAR PROJECTED NEXT YEAR "'- Restricted by: Restricted for: 7/1/98-6/30/99 7/1/99-9/30/00 10/1/0o-9/30/01 a. IA Workforce Development Grant purposes 32,381. 30,000 30,000 b. IA Dept. of Education Grant purposes 11,665 0 0 c. IA Dept. of Transportation Grant purposes 27.614 25,000 25,000 d. CJJP Dept of Human Rights Grant purposes 24,000 24,000 0 e. CDBG Grant purposes 0 15,000 15,000 f. Egleseder Memorial Fund Scholarships 1,095 0 0 g. Youth Homes Grant purposes 34,822 45,000 36.000 h. DHS/MH/DD Contract 57.656 75,000 60.000 I. DCAT Grant purposes 26,710 13.000 0 j. 4C's Contract 19,952 25,000 30,000 k. Employer Contracts Contract 0 4,000 10,000 I. EHP Grant purposes 0 11,000 12,000 m. City of Coralville/grant match Grant purposes 4,240 5,000 4,000 n. Corps of Engineers Grant purposes 25.520 30,000 25,000 o. City of IC/grant match Grant purposes 14,610 10.000 10,000 p. Project Green Grant purposes 5.534 5,000 5,000 Total Restricted Funds (shown page 2, line 4) 285.799 317,000 262.000 ACTUAL THIS YEAR BUDGETED MATCHING GRANTS LAST YEAR PROJECTED NEXT YEAB Grantor/Malched by 7/1/98-6/30,,99 7/1/99-9/30/o0 lo/1/oo-9/30/01 IA Work Dev/Coralville, IC Schools, Corps of Engineers, City IC 32,381 / 41,500 30,000 / 41,500 30,000 / 41.500 IA Dept Educ/City of IC, 11,665 / 8,875 0 / 0 0 / 0 IA DOT/City of IC,Proiect Green, Corps of Engineers, United Way 27,614 / 17,000 35,000 127,000 35,000 1 27.000 CJJP Dept Hum Rights/United Way, City of IC, Coralvi!le. DCAT, 24,000 / 19.000 24.000 / 19,000 0 / 0 CDBG/ 0 / 0 15,000 / 18.575 15,000 / 18,575 TOTAL MATCHING GRANTS (also shown pg. 3, line 2) 95,660 / 86,375 104,000 / 106,075 80,000 1 87,075 ACTUAL THIS YEAR BUDGETED IN-KIND $UPPORT_ DF~TA![- LAST YEAR PROJECTED NEXT YEAR 7/1/98-6/30/99 7/1/99-9/30/00 10/1/00-9/30/01 ScrvicesNolunteers (Detailed below) 330.084 412, 150 330,000 Material Goods - bicycles, youth snacks; suppliesl parking, etc. 5.000 6,250 5,000 Space, Utilities, etc.*free space by Southgate valued at $2,000/mo 24,000 30,000 24,000 Other: (Please specify) ~TOTAL IN-KIND SUPPORT (shown on page 2, line 5 359,084 448.400 359,000 Please remember that "this year projected" is an l[month time period because of the change in fiscal year. Actual Last Year (7ll/98-6/30199) Hours Value Total Board Members 336 $20.00 $6,720 Staff Donated Hours 520 $13.00 $6,760 Prog./Student Volunteers 368 $8.00 $2,944 Work site supervisors 15,363 $20.00 $307.260 U of I Professor/Consultants 20 $60.00 $1.200 Attorney Fees 52 $100.00 $5200 TOTAL IN-KIND SUPPORT 16,659 $330,084 jccoghs/xlbudg.xk ' ~ ' -408- SALARIED POSITIONS AGENCY MYEP "X"all that a 3ply FTE* _ Salary Position/Title ._ _ _ ~ Last This Next Actual This Budgeted % Year Year Year Last Year Year Next Year Change 7/1/98 - 7/1/99 - 10/01/00 - 6/30/99 9/30/00 9/30/0 I Executive Director X X X 30 1.00 1.25 !.00 38,797 49,951 41,160 3% Administrative Asst. X X X 48 0.50 0.61 0.50 14,520 18.695 15,405 3% Vocational Specialists X X X 35 2.50 3.13 2.50 68,600 88,323 72,778 3% Job Coach X X X 47 0.75 1.25 3.00 12,812 16,628 41,I03 209% Bicycle Repair Specialist 0.25 0.31 0.25 3,120 4,017 3,310 3% U ofl Work Study 0.50 1.25 1.00 1,802 4,320 3,800 9% Paid leave is based or l~naevitv wi~h th~ agenc,v and includes vacation, sicR leav~, beieave~ent and per~ona ] 'eave. b TOTAL FTE's and SALARIES 5.50 7.80 8.25 $139,651 $181,934 $177,556 ] 22% * Full-time equivalent: 1.0=full-time; 0.5=half-time; etc. Ple~gsr~x~e~.bx~r that "this year projected" is an IIJ month time I~e6iqd because of the change in fiscal year. ~cc g s u g. s -4o9- AGENCY: MYEP ACCOUNTABILITY QUESTIONNAIRE A Agency's Mission Statement or Primary Purpose: To provide disadvantaged youth and young adults with experiences and opportunities that promote completion of high school and the development of skills necessary for the world of work. B. Board of Directors: 1. Please attach a list of your agency's Board of Directors 2. Frequency of meetings: 3, Briefly describe board orientation and ongoing training opportunities: Please refer to page 7A for all information regarding Board of Directors C. Finances: 1. Are there fees for any of your services? Yes No XXX* *At this time, there are no fees charged to the individuals receiving services. *Fees for service are arranged by contract to provide services for specific clients, such as through: DHS, Four Oaks - Youth Homes, 4C's, etc. *Grants prohibit charging of a fee for participation in grant-funded activities. a. If YES, describe circumstances. b. Are they flat fees or sliding fees ? 2. Does your agency have: an internal audit external audit XXX financial review Frequency Annual 3.Has your agency filed the Annual Report with the Secretary of State? Yes XXX No 4. Has your agency filed Form 990 with the IRS? Yes XXX No 5. Please discuss your agency's fundraising efforts, if applicable. The primary source of fundraising continues to be grant writing through local, state and federal sources. Past efforts have included the Hospice Road Race. MYEP board is planning a fund-raising event - details are not ready to be announced at this time. The bicycle repair shop will begin charging for some of the repair services as well as selling bicycles to the general public instead of donating all of them to youth. D. Management: 1. Does each professional staff have a written job description? Yes XXX No 2.Is the agency Directors performance evaluated at least yearly?, Yes XXX No By Whom? Board of Directors 7 -410- MYEP Board of Directors As of September 1, 1999 Terrence Neuzil, KCJJ Sydney Gussman, U of/Library Julie Pulkrabek, Attorney Tom Braverman, IC Schools Ed McEleney, Hargrave-McE!eney Tom Goedken, C.P.A. Joe Madigan, IC Schools and Worksite Supervisor The MEYP Board of Directors meets monthly except for the summer months. During the summer, the board meets as committees only. Orientation and On-going training opportunities: The Agency Director and the Board President meet with each prospective board member before a commitment is made to join the board. The agency budget, programs, staff, policies, by-laws, etc. are given the prospective member for review. The board president discusses the responsibility of the board using materials for serving on non-profit boards. On-going training opportunities include staff sharing materials from seminars and workshops, guest speakers on specific topics of interest, and continuing education opportunities through United Way and other resources. The board member that is an attorney serves as a reference source for other board members. AGENCY: MYEP E. Program/Services: Please define your agency's units of service (service definition, length of time, cost per unit of service, number of units provided, direct or indirect.) A unit of service is defined as one-half hour of direct contact. For example, one-half hour of supported employment services would cover job coaching, career counseling, etc. For attendees of educational programs, a unit of service is defined as one-haft hour of attendance. Information and Referral Services have not been tracked in the past and are not counted here. In the future, they will be tracked separately from work experience and education/counseling units. This past year, the average cost for each 1/2 hour unit provided was $6.02. Please supply information about clients served by your agency during last two complete budget years. Refer to form instructions for definition of duplicated and unduplicated. Enter Years FY98 FY99 1. How many Johnson County residents (including 1 a. Duplicated N/a N/a Iowa City and Coralville) did your agency serve? Count lb. Unduplicated 408 313 Count 2. How many Iowa City residents did your agency 2a. Duplicated N/a N/a serve? Count 2b. Unduplicated 326 251 Count 3. How many Coralville residents did your agency 3a. Duplicated N/a N/a serve? Count 3b. Unduplicated 44 25 Count 4. How many units of service did your agency provide? 4a. Total 51,398 53,606 4b. To Johnson 50,265 53,570 County Residents 5. Other Areas Served: Do you provide services to areas outside of Johnson County?. [Not on a regular basis - on an individual case basis only. Area(s) served: This year two clients were served from Washington County. Services provided: Career Education Services - attendance at workshops Funding Sources: Grant funds only 8 -412- AGENCY: MYEP 6. Client Profile (for last complete year, if available): Age Gender Ethnicity 0 - 5 Female 137 African American 40 6 - 17 232 Male 176 Native American 0 18 - 29 81 Asian 3 30 - 61 Hispanic 13 62 - 75 Caucasian/Non-Hispanic 257 75 + Multi-racial 0 7. Evaluation and Review: A. Please discuss how your agency measures the success of its programs. It is the goal of each program to develop and implement measures of assessment which: 1)track individual and group success, 2)assist in planning and implementing effective programs that best fit the needs of the participants, ' 3)encourage goal-setting by participants. Evaluation tools include pre and posttests and surveys. Grant-funded programs are also subject to evaluation tools required by funding agent which include but are not limited to site monitoring and review of client files by funding agent. MYEP has contacted the Department of Labor for assistance and guidance re: defining and tracking youth employment standards. B. Does your agency have performance objectives? rC-ive several examples1 Each staff member has performance objectives set in agreement with the Executive Director. These, when combined, form program and agency objectives. Each contract for service has additional performance objectives upon which payment is contingent. C. VVhat plans does your agency have to increase efficiency and effectiveness? Increased and enhanced staff development training. Increased collaborative efforts to stretch local funding. Investment in better computer equipment. 8. In what ways will the needs of your service population change in the next five years: There are several factors affecting the population in need of MYEP services. As the unemployment rate decreases and remains low in Johnson County, those unable to seek employment without assistance will be the most difficult of the difficult to employ and or serve. They will have severe and mu!tip!e barriers to employment and require extensive counseling, career education, work experience, etc. They will, therefore, cost more to serve and be less likely to succeed. The five year limit for welfare recipients is creating a greater need to assist youth and young adults become employable at a younger age so that they will not use their five year lifetime limit of cash assistance at the ages of 18-23. 9 -413- AGENCY: MYEP 9. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: The "regionalization" of many state funding streams is creating a problem for MYEP. Often, Johnson County and the surrounding region received a disproportionate amount of state funding when distributed on a competitive basis. Now that these funds are regionalized, there is actually less money for Johnson County and this reoion. 10. List complaints about your services of which you are aware: Programs funded by grant funds have eligibility requirements for participants, such as meeting low or moderately low income levels; current diagnosis of learning disability or behavior disorder; etc. Often times, there are persons wanting to participate that do not meet the eligibility criteria. When there are no other funds available for the same services, people do not understand why they cannot receive those services. Or, persons meeting eligibility criteria for grant-funded programs having to be placed on a waiting list. For example, one program provided funding to provide work experience and career education for eight youth. MYEP received applications from over 30 youth meeting criteria and wanting to participate. Programs are not able to meet needs of all participants. For example, this summer, MYEP (in conjunction with 4-C's) operated "Teen Place" - a summer child care/vocational program for developmentally disabled youth. One parent withdrew her child from the program because she wanted extended educational services as well as child care/vocational programming. Teen Place did not have the funding or staff to provide this child with individualized educational programming. Criticisms have been received by the Juvenile Court Office regarding youth paychecks. MYEP serves a dual role for participants that are receiving paid work experience. MYEP plays the role of the human service agency providing services to participants (in this case a juvenile delinquent). However, MYEP also plays the legal role of employer. Legally, MYEP cannot, as an employer, hold a paycheck from a participant or deliver that paycheck to any location other than the participants' place of employment or home address. The Juvenile Court Office often makes demands that MYEP cannot legally fulfill - such as wanting a juvenile delinquenrs paycheck delivered to the Juvenile Court Office for the youth to pick up there. This same issue has created some problems with parents wanting their child's checks. Unless the child signs a release form authorizing their parent to receive their checks, MYEP cannot legally do so. Limited summer employment training opportunities. MYEP receives requests for summer training and work experience from many more families than it is possible to serve. If funding were available, additional part-time temporary staff could be hired to provide the employment training that would enable youth and young adults to obtain competitive employment with the need for work experience services. This need will increase due to JTPA summer funds being reduced and/or eliminated in the near future. 10 -4'14- AGENCY: MYEP 11. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: Currently, MYEP does not have a waiting list for general services. As mentioned above, there are often times when funding or eligibility restricts the number of participants that can receive specific services or participate in a specific program. How many people are currently on your waiting list? IAs stated above, none at the current time. 12. In what way(s) are your agency's services publicized? MYEP disseminates information about its services through: · Teachers at the junior and senior high school level · Kirkwood Learning Center · Grant Wood AEA · Staff at other human service agencies · Staff at Workforce Development Center · JTPNPromise Jobs staff · DHS case workers · MYEP is listed in the Johnson County Human Services Directory · U of I United Way telephone ad · MYEP belongs to the Chamber of Commerce · MYE P attends and sponsors a booth at job fairs and events · Press releases are sent to local newspapers and radio stations 13. United Way involvement by your agency: ("X" if agency participates) a. Agency Directors Meetings XXXXX b. Agencies Representative to Funding Hearings - alternate last year c. Business Blitz XXXXX d Day of Caring e. Kick Off XXXXX f. Victory Reception XXXXX g. Other Donated space for United Way to store signs over winter United Way golf tournament 11 -- -415- AGENCY: MYEP AGENCY HISTORY (Using this page ONLY, please summarize the history of your agency, emphasizing Johnson County, past and current activities and future plans. Please update annually.) MYEP has been in existence since 1968. From 1968 though 1996, MYEP was considered a quasi- department of the City of Iowa City. During 1996, MYEP filed for and became a 501C3 private non-profit corporation. MYEP was formed in 1968 because of a federal initiative for cities to provide summer work experience for disadvantaged youth. MYEP, in Johnson County, has moved beyond summer-on)y programming and offers year-round programming for disadvantaged youth and young adults primarily between the ages of 14-24. MYEP was built around the concept of summer conservation programs which offer employment for youth and young adults ages 15-24. These programs emphasize working in groups to complete projects which benefit the entire community. In addition to the continuation of these programs, MYEP has been innovative in the quest to provide low-cost services and to meet the needs of the youth and young adults in Johnson County. MYEP has worked closely with the Iowa City Community School District to identify students at-risk of dropping out. These students are offered an opportunity to participate in work experience for school credit - while at the same time developing skills necessary to compete in the world of work. MYEP has worked closely with Department of Human Services to develop programs that meet the needs of developmentally disabled youth and young adults and has consistently been praised by DHS for providing innovative, quality, and flexible programming that promotes mainstreaming for this population. MYEP has developed an opportunity for special-needs students to be paired with MYEP student employees to participate in recreational and leisure activities. The special-needs students enjoy activities not otherwise available to them in the community and the MYEP student employees learn valuable skills they can transfer to the 'world of work. MYEP was asked by DHS to partner with 4-C's to provide a summer day careNocational training program for developmentally disabled teenagers. From this request, Teen Place was born. Teen Place completed its second year of existence and received the highest consumer satisfaction rating of any DHS- funded program. MYEP has collaborated with other agencies in the community to continue the offedng of unique programs for Johnson County youth. MYEP has partnered with Youth Leadership Program to offer Project Wheel - a program which encourages youth to participate in a health-centered activity, teaches youth good decision- making skills, encourages goal-setting, and centers around bicycling. MYEP is a member of the Johnson County Juvenile Crime Coalition and provides after school and weekend programs for youth as an alternative to juvenile crime activities. Youth have a safe, fun place to be and learn skills that will transfer to the world of work when they are ready to enter the same. MYEP had been the recipient, for the past nine years, of a Carl Perkins Grant that provided pregnant and/or parenting teens with exposure to non-traditional career opportunities. MYEP had served approximately fifty persons annually with this funding. This grant, however, was eliminated at the state level this past year. MYEP continues to seek funding alternatives that will allow continuation of existing programs and development of new ones. MYEP applied for and received funding through the Community Development Block Grant to provide employment training to Iowa City residents age 16 and over. The goal of this grant will be to provided education and counseling to 50 low-income persons with a goal of 25 becoming employed. MYEP has gone through a strategic planning process this past year with facilitation by a University of iowa Professor. The agency plans to use the outcomes of this process to build on agency strengths and eliminate weaknesses 12 -416- -- AGENCY: MYEP FY99 GOALS Please state FY99 goals and report status of progress/completion. Goal: To assist 240 youth and young adults from Johnson County overcome barriers to employment and economic self-sufficiency. Outcome: 313 youth and young adults received assistance with 199 youth and young adults obtaining employment. Objective A: To assist 130 Accomplishment A: 170 youth and young adults from youth and young adults Johnson County overcome received assistance, 140 barriers to employment and youth and young adults were economic self-sufficiency by employed. 6,400 hours of focusing on individual subsidized community service educational and vocational was provided to public needs of participants and agencies and private non- providing subsidized profits in Johnson County. employment. Objective B: To assist 30 Accomplishment B: 59 youth and young adults from youth and young adults were Johnson County overcome employed. 9,336 hours of barriers to employment and subsidized community service economic self-sufficiency by was provided in the field of providing 8,000 hours of environmental conservation. subsidized employment in the field of environmental conservation; while also completing needed community conservation projects for the general publids enjoyment and use. Objective C: To assist 80 Accomplishment C: 84 youth and young adults from youth and young adults Johnson County overcome received entrepreneurial barriers to employment and training, pre-employment economic self-sufficiency by training and participated in providing entrepreneurial alternative, positive activities training, pre-.employment to combat juvenile crime. training and alternative, positive activities to combat juvenile crime. AGENCY MYEP AGENCY PROGRAM GOALS AND OBJECTIVES Name of Program: WORK EXPERIENCE GOAL: To increase the level of vocational independence, decrease the incidence of criminal activity, and increase the level of education attained for disadvantaged youth and young adults by providing paid work experience. Objective A: During 2001, provide paid work experience opportunities for 200 Johnson County residents. Tasks: 1. Identify and recruit disadvantaged youth and young adults to participate in paid work experience. 2. Develop sufficient work sites. 3. Work with educational institutions to determine appropriate school credit for paid work experience. 4. Provide participants with skills necessary for work site success. 5. Monitor work sites and provide follow-through services. 6. Track grade level attainment and criminal activities of participants. 7. Provide opportunities for staff development, including attainment of certffication for job developers and vocational specialists. 8. Operate on-site bicycle repair shop. Resources Needed to Accomplish Objectives: 1. Staff 2. Bicycle repair shop (space, tools, donated bikes and parts, utilities, etc.) 3. Vehicle(s) to transport youth partialpants (gas, maint, etc.) 4. Subsidized wages, insurance, and fringe benefits for youth not competitively employed 5. Mileage reimbursement for staff- recruitment of youth and work site development 6. Publications, Chamber dues 7. Office space, phone, utilities, copier, postage, office supplies, computers, fax machine, printing, audit, insurance, etc. 8. Appropriate staff development training opportunities Cost of Work Experience Program: $260,614 -418- AGENCY MYEP AGENCY PROGRAM GOALS AND OBJECTIVES Name of Program: CAREER EDUCATION AND SUPPORT GOAL: To increase the level of vocational independence, decrease the incidence of criminal activity, and increase the level of education attained for disadvantaged youth and young adults by providing career education and support. Objective A: During 2001, provide career education and support for 300 Johnson County residents. Tasks: 1. Identify and recruit disadvantaged youth and young adults to participate in career education and support opportunities. 2. Collaborate with Johnson County educational institutions and employers to determine appropriate career education and support activities. 3. Work with educational institutions to determine appropriate school credit , for career education and support participation. 4. Provide participants with skills necessary for work site success. 5. Identify barders preventing participants' success; provide counseling as needed. 6. Develop sufficient competitive work sites. 7. Monitor work sites and provide follow-through services. 8. Track grade level attainment and criminal activities of participants. 9. Provide opportunities for staff development spedtic to client needs and general counseling skills Resources Needed to Accomplish Objectives: 1. Staff 2. Vehicles to transport youth participants (gas, maint., etc.) 3. Mileage reimbursement for staff - recruitment of youth, work site development and monitoring 4. Appropriate staff development training opportunities 5. Classroom space (tables, chairs, '!'VNCR, dry-erase boards, computers, and appropriate supplies) 6. Publications, Chamber dues 7. Office space, phone, utilities, copier, postage, office supplies, computers, fax machine, printing, audit, insurance, etc. Cost of Career Education and Support Program: $80,089 -419- AGENCY MYEP AGENCY PROGRAM GOALS AND OBJECTIVES Name of Program: INFORMATION AND REFERRAL GOAL: To serve as a linkage between Johnson County employers and Johnson County youth (or their parents) and young adults seeking employment. Objective A: Dudng 2001, provide telephone or walk-in information and referral services to an estimated 1,000 Johnson County youth (or their parents) and young adults. Tasks: 1. Establish and maintain database regarding Johnson County employers. 2. Provide on-going staff development re child labor laws. 3. Notify area educational institutions, human service agencies, employers, etc. of service availability. 4. Maintain information on community resources and refer people as needed. , Objective B: Dudng 2001, develop and distribute Johnson County youth employment guide including child labor law information to 2,000 Johnson County youth (or their parents) and youn9 adults; develop and distribute "tips on employing teens" guide to Johnson County employers. Tasks: 1. Establish and maintain database re3arding Johnson County employers. 2. Provide on-going staff development re child labor laws. 3. Develop and pdnt employment guide. 4. Distribute employment guide to area youth and young adults via educational institutions, human service agencies, etc. 5. Develop and pdnt "tips on employin9 teens" 9uide. 6. Distribute "tips on employing teens" guide to Johnson County employers. -420- AGENCY MYEP Objective C: Dudng 2001, serve as an advocate for youth employment, juvenile cdme prevention, and high school graduation at the local, state, and national levels. Tasks: 1. Attend committee and board meetings of organizations to include, but not be limited to: Chamber of Commerce, Workforce Development, Johnson County Juvenile Cdme Prevention, Department of Human Services, Grant Wood AEA, etc. 2. Attend regional, state and national conferences. 3. Respond to interview requests and write articles and letters for the media. 4. Co-sponsor events that advocate for youth employment, crime prevention, and high school graduation. Resources Needed to Accomplish Objectives: 1. Staff 2. Mileage reimbursement for staff- distribution of guides, travel to employers, attend meetings 3. Appropriate staff development training opportunities - data base management, publishing, etc. 4. Publications, Chamber dues 5. Office space, phone, utilities, copier, postage, office supplies, computers, fax machine, printing, audit, insurance, answering machine, etc. 6. Program supplies and equipment - computer, software, Cost of Information & Referral Program: $28,854 -421- HUMAN SERVICE AGENCY BUDGET FORM Director: Arthur J. Schut City of Coralville Agency Name: MId-Eastern Council on Chemical Abuse Johnson County City of Iowa City Address: 430 Southgate, Iowa City IA 52240 United Way of Johnson County Phone: 319/351-4357 Completed by: Ron Berg CHECK YOUR AGENCY'S BUDGET YEAR Approved by Board Chair:"'~,,,~ 01/1/00-12/31/00 on 04/1/00 - 03~31/01 1 O/1/00 - 9~30~01 (date) 07/1/00 - 06~30~01 x - COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e. Program 1,2, 3, etc.) 1. Outpatient Treatment Services: 1 ) less structured regimen of treatment involvement for the substance abuser intended as a continuation of the residential treatment experience, or when appropriate, as the primary treatment expereince. 2) Intake and Assessment - evaluation of the need for and appropriate level of treatment required to address substance abuse issues. 3) Adolescent services - services provided to youth aged 13 -18 and include evaluation, family counseling and education classes, individual and group counseling. 4) Information and Referral: provision of information, crisis intervention, and resource coordination to substance abusers, their families, significant others, and concerned others. 2. Residential Treatment Services: 1 ) intensive 2-3 week inpatient treatment experience. 2) Halfway program: A transitional care program for residential clients designed to offer additional support beyond the residential treatment experience. 3) Social Detoxi~cation/Cdsis Stabilization: Social Detoxi~ca~ion is a supervised program of managing the detoxi~cation of an individual from drugs and/or alcohol using social support rather than psychoactive drugs. Cdsis Stabilization is a safe environment for Community Mental Health Center and Hillcrest Family Services in lieu of hospitalization. 3. EAP/Prevention Services: 1 ) Prevention services include a wide range of programs intended to prevent instances of substance abuse, for expample student assistance training. Progams developed by the prevention staff have impacted: the general community; public policy; schools; adult children of alcoholics; women; parents; and adolescents. 2) Employee Assistance Programs, an early intervention and referra! service is offered to employers on a contract basis. 4. OWI/IMCC Program: The OWl program is housed as the Hope House facility and staffed by MECCA personnel. The treatment program is provided to persons convicted of multiple offense drunk driving who are sentenced to the program in lieu of pdson. IMCC program is a Department of Corrections funded assessment program intended to determine the appropriate levels and type of substance abuse treatment necessary for inmates entedng the Iowa pdson system. 5. ISAPDA Training Grant: This is a grant to the Iowa Substance Abuse Program Directors Association and contracted to MECCA. The purpose of the grant is to provide professional training opportunities to substance abuse counselors across the state. Local Funding Summary: 04/1/98 - 04/1/99- 04/01/00 - % of Total 03/31/99 03/31/00 03/31/01 Budget United Way of Johnson County - Does not include Designated Gvg. $28,000 $30,600 $40,000 1.20% FY1999 FY2000 FY2001 City of Iowa City $26,800 $27,872 $35,000 1.05% Johnson County $281,317 $289,757 $296,277 8.87% !City of Coralville $1,500 $1,500 $5,000 0.15% -422- AGENCY Mid-Eastern Council on Chemical Abuse BUDGET SUMMARY ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR 7-1-98 thru 7-1-99 thru 7-1-00 thru Enter Your Agency's Budget Year 6-30o99 6-30-00 6-30-01 1 TOTAL OPEP, ATING BUDGET (Total A+B) 3,252,011 3,290,665 3,339,037 a Carryover Balance (Cash from line 3, previous column) 173,559 204,968 167,748 b Income (cash) 3,078,452 3,085,697 3,171,289 2 TOTAL EXPENDITURES (Total a + b) 3,047,043 3,122,917 3, 168,414 a Administration 359,255 353,923 359,079 b Program Total (List below) 2,687,788 2,768,994 2,809,335 1 Outpatient 691,638 712,534 722,915 2 Residential 985,075 1,014,837 1,029,622 3 EAP/Prevention 548,112 564,672 572,899 40WI/IMCC 252,456 260,083 263,872 5 ISAPDA 210,508 216,868 220,027, 6 7 8 4 RESTRICTED FUND BALANCE (Total from page 5 0 0 0 ~ 5 IN-KIND SUPPORT (Total from p 3 ) 0 0 0 ~ 6 NON-CASH ASSETS 1,174,413 1,186,157 1,196,595 ~ Notes and Comments: At June 30, 1999 total assets were $1,277,033 and total liabilities were $925,718. Included in those liabilities were real estate mortgages of $528,000 owed to commercial banks, $66,727 in lease financing obligations, $30,184 in short term notes, $44,580 in deferred revenue and $256,227 in miscellaneous liabilities. The net asset value of the agency at June 30, 1999 was $351,315. Briefly describe how local funds were spent last year: Local funds were spent on substance abuse information and referral, education, treatment and prevention services. 2 -423- AGENCY Mid-Eastern Council on Chemical Abuse INCOME DETAIL ACTUAL THIS YEAR BUDGETED NON- Outpatient Residential LAST YEAR PROJECTED NEXT YEAR DIRECTED 1 2 FUNDING 1 Local Funding Sources 450,039 457,027 485,504 38,898 66,448 168,597 a Johnson County 281,317 289,757 296,277 29,331 30,266 140,668 b City of Iowa City 26,800 27,872 35,000 2,800 10,501 16,661 c United Way 31,622 31,698 40,000 2,531 8,332 10,016 d City of Coralville 1,500 1,500 5,000 315 1,043 1,253 e Iowa County 25,000 25,000 28,000 3,920 5,488 0 f Cedar County 700 1,200 1,227 0 818 0 g Iowa City Schools 50,000 40,000 40,000 0 0 0 h Washington School District 17,500 20,000 20,000 0 10,000 0 i Cleer Creek-Amana School Distdct 15,600 20,000 20.000 0 0 0 2 Grants - State, Federal, Foundations } 1,862,132 1,849,020 1,888,700 } 225,978 } 486,437 441,342 a IDPH- Pr'evention Contracts ' ' 161,257 165,746 169,475 0 0 0 b ISAPDA- Training Contracts 275,104 275,000 281,188 39,255 0 0 c IMCC (la Med CI Ctr) 200,005 210,000 214,725 0 0 0 d UI Student Health Contract 40,828 40,133 41,036 6,155 34,881 0 e UI Rural Drug Abuse Project 15,235 0 0 0 0 0 f County Match - IDPH 18,333 18,333 18,333 2,750 3,481 0 g Corrections - OWl 78,597 83,000 84,868 12,730 0 0 h Juvenile Crime Prevention Grant 25,025 24,570 24,570 0 0 0 i State Managed Care Contract 1,011,729 981,200 1,003,277 122,500 439,435 441,342 j ECI SAFE 9,392 0 0 0 0 0 k Four Oaks Contract 5,333 8,450 8,640 0 8,640 0 I SEIDA Management Contract 21,294 42,588 42,588 42,588 0 0 m 0 0 0 0 0 0 3 Net Sales of Services (sources) 740,670 754,500 771,477 86,219 141,646 387,987 a Client Fees 602,174 602,300 615,852 86,219 141,646 387,987 b EAP & Prevention Contracts 127,702 141,000 144,173 0 0 0 c Drug Testing Fees 10,794 11,200 11,452 0 0 0 4 Net Sales of Materials (sources) 120 150 153 0 0 153 a Literature Sales } 120 150 153 0 0 153 5 Contributions/Donations 5,209 5,000 5,113 0 0 ) 4295 a United Way Designated Giving 1,927 2,000 2,045 0 1,227 b Other Contributions 3,282 3,000 3,068 0 0 3,068 6 Special Events - List Below 3 0 0 0 0 0 a Iowa City Road Races 3 0 0 0 0 0 7 Interest Income 2,102 2,000 2,045 2,045 ~ 0 ~ 0 8 Other- List below including miscellaneous 18,177 18,000 18,297 0 ) 0 ~ 18,297 a Miscellaneous 10,063 10,000 10,225 0 0 10,225 b Vending 3,314 3,200 3,272 0 0 3.272 c City of IC - CDBG 4,800 4,800 4,800 0 0 4,800 TOTAL INCOME (Show also on page 2, line lb) 3,078,452 }_ 3,085,697` I 3,171,2_89 I 353,1_40 I 694,531 I 1,020,671 Notes and Comments: 3 -424- AGENCY Mid-Eastern Council on Chemical Abuse INCOME DETAIL (continued) EAP/Prev. I OWI/IMCC Training PROGRAM PROGRAM PROGRAM 3 4 5 6 7 8 Local Funding Sources 211,562 0 0 a Johnson County 96,012 0 0 b City of Iowa City 5,038 0 0 c United Way 19,121 0 0 d City of Coralville 2,390 0 0 e Iowa County 18,592 0 0 f Cedar County 409 0 0 g Iowa City Schools 40,000 0 0 h Washington School District 10,000 0 0 i Cleer Creek-Amana School District 20,000 0 0 2 Grants - State, Federal, Foundations I 206,147 I 286,863 241,933 a IDPHo Prevention Contracts 169,475 0 0 b ISAPDA- Training Contracts 0 0 241,933 c IMCC (la Med CI Ctr) 0 214,725 0 d UI Student Health Contract 0 0 0 e UI Rural Drug Abuse Project 0 0 0 f County Match - IDPH 12,102 0 0 g Corrections - OWl 0 72,138 0 h Juvenile Crime Prevention Grant 24,570 0 0 i State Managed Care Contract 0 0 0 j ECI SAFE 0 0 0 k Four Oaks Contract 0 0 0 I SEIDA Management Contract 0 0 0 m 0 0 0 .~ Net Sales of Services (sources) 155,625 0 0 a Client Fees 0 0 0 b EAP & Prevention Contracts 144,173 0 0 c Drug Testing Fees 11,452 0 0 4 Net Sales of Materials (sources) 0 0 0 a Literature Sales 5 Contributions/Donations 818 0 0 a United Way Designated Giving 818 0 0 b Other Contributions 0 0 0 6 Special Events - List Below 0 0 0 a Iowa City Road Races 0 7 Interest Income 0 0 0 8 Other- List below including miscellaneous ~ 0 0 0 a Miscellaneous 0 0 0 b Vending 0 0 0 c City of IC - CDBG 0 0 0 TOTAL INCOME (Show also on page 2, line 1 b) I 574,152 I 286,863 241,933 I Notes and Comments: 3a -425- AGENCY Mid-Eastern Council on Chemical Abuse PROGRAM EXPENDITURE DETAIL ACTUAL THIS YEAR BUDGETED NON-DIRECTED Outpatient Residential LAST YEAR PROJECTED NEXT YEAR FUNDING 1 2 1 Salaries 1,791,882 1,856,731 1,893,865 255,672 404,650 554,266 2 Employee Benefits & Taxes 384,088 399,012 405,136 54,693 86,563 118,569 3 Staff Development 9,255 9,708 9,826 1,543 1,975 3,491 4 Professional Consultation 35,691 33,558 33,971 3,250 3,321 27,400 5 Publications &Subscriptions 3,440 3,672 3,717 565 747 1,347 6 Dues &Memberships 4,644 4,925 4,890 689 836 2,060 7 Mortgage, Rent & Property Tax 79,496 79,300 79,000 2,678 33,098 38,812 8 Building and Maintenance 45,708 46,200 46,900 3,330 17,205 19.759 9 Equipment Purchase/Rental Maint 27,399 27,600 27,940 587 15,032 11,000 10 Utilities 38,682 39,200 39,412 3,192 12,752 16,604 11 Telephone 34,447 34,450 34,420 2,444 9,362 13,920 12 Office Supplies and Postage 77,104 75,281 76,208 4,725 24,512 32,106 13 Printing and Publicity 12,723 11,485 11,420 800 3,106 4,811 14 Local Transportation 39,445 39.990 37,480 4,235 11,574 3,569 15 Insurance 24,138 23,700 23,992 2.471 6.502 9,59? 16 Audit 11,020 12,000 12,000 1,356 2,772 4,080 17 Interest 16,828 14,100 13,900 1,223 3,475 6,811 18 Other (Specify): Program Supplies 191,442 192,200 194,567 973 26,072 72.573 19 Vehicle Lease Expense 4,355 4,355 4,355 1,015 1,219 2,121 20 Miscellaneous 7,551 6,250 6,200 0 0 0 21 Service Contracts 65,796 66,000 66,813 3,955 18,113 11,251 22 Assets Expensed 141,910 143,200 142,400 9,683 40,029 75,475 TOTAL EXPENSES (Show also on Page 2, line 2, 2a, 2b) 3,047,043 3,122,917 3,168.414 359.079 722.915 1,029,622 Notes and Comments: -426- AGENCY Mid-Eastern Council on Chemical Abuse PROGRAM EXPENDITURE DETAIL (continued) PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM EAP/Prev. OWI/IMCC Training 6 7 8 Salaries 395,818 205,906 77,553 2 Employee Benefits & Taxes 84,673 44,047 16,591 3 Staff Development 1,707 721 391 4 Professional Consultation 0 0 0 5 Publications & Subscriptions 645 201 212 6 Dues &Memberships 1,094 55 156 7 Mortgage, Rent, and Property Tax 4,412 0 0 8 Building and Maintenance 5,721 0 885 9 Equipment Purchase/Rental Maint 901 0 420 10 Utilities 5,977 0 887 11 Telephone 4,405 0 4,289 12 Office Supplies and Postage 7,888 2,102 4,875 13 Printing and Publicity 2,703 0 0 14 Local Transportation 11,175 2,751 4, 176 15 Insurance 3,359 1,761 302 16 Audit 1,800 857 1,135 .~terest 1,696 431 264 18 Other (Specify): Program Supplies 12,641 2,529 79,579 19 Vehicle Lease Expense 0 0 0 20 Miscellaneous 2,698 0 3,502 21 Service Contracts 8,833 802 23,859 22 Assets Expensed 14,553 1,709 951 (Show also on Page 2, line 2, 2a, 2b) 572,899 263,872 220,027 Notes and Comments: -427- AGENCY Mid-Eastem Council on Chemical Abuse ACTUAL THIS YEAR BUDGETED LASTYEAR PROJECTED NEXTYEAR RESTRICTED FUNDS Restricted by: Restricted for: Total Restricted Funds (also shown on page 2, line 4) 0 0 0 MATCHING GRANTS G rantor/Matched by: FY 1999 FY2000 FY2001 Juvenile Crime Prevention GrantJUnited Way 25,025/11,775 24,570/12,000 24,570/12,000 /Johnson County /4,000 /4,000 /4,000 /Coralville / 200 / 450 / 450 IDPH, State Reimbursement to Counties for Substance Abuse Costs/Johnson County 10,000/40,000 10,000/40,000 10,000/40,000 IDPH, State Reimbursement to Counties for Substance Abuse Costs/Iowa County 8,333/25,000 8,333/25,000 8,333/25,000 Total Matching Grants (also shown on page 3, line 2) 43,358/80,975 42,903/81,450 42,903/81,450 IN-KIND SUPPORT DETAIL ServicesNolunteers Material Goods Space, Utilities, etc. Other: (Please specify) TOTAL IN-KIND SUPPORT (Shown also on page 2, line 5) 0 0 0 Notes and Comments: -428- AGENCY Mid-Eastern Council on Chemical Abuse SALARIED POSITIONS ACTUAL THIS YEAR BUDGETED % LAST PROJECT- NEXT CHANGE Po ~ X all that apply FTE* YEAR ED YEAR Paid Health Retire % Last This Next Lve Ins Plan Benefits Year Year Year Executive Director ,' X X 18.1 1.00 1.00 1.00 57,350 59,070 60,251 2.00 Associate Director X X X 16.6 1.00 1.00 1.00 44,200 47,000 47,940 2.00 Clinical Director X X X 17.6 1,00 1.00 1.00 42,200 43,260 44,125 2.00 Medical Director X X X 13.6 0.50 0.50 0.00 50,600 50,600 51,612 2.00 Physician X 7.7 0.25 0.25 0.25 20,623 20,000 20,400 2.00 Fiscal Officer X X 9.1 1.00 1.00 1.00 39,400 43,200 44,064 2.00 Accounting Clerks X X X 17.1 4.00 5.00 5.00 99,587 111,725 113,960 2.00 , Secretaries X X X 14.4 6.00 6.50 6.50 129,286 141,116 143,938 2.00 Nurse Manager X X X 11.6 1.00 1.00 1.00 29,185 33,495 34,165 2.00 Prevention Supervisor X X X 18.0 1.00 1.00 1.00 34,300 35,123 35,825 2.00 EAP Staff X X X 12.0 2.50 2.50 2.50 76,492 76,746 78,281 2.00 Registered Nurses X X X 11.2 5.85 5.85 5.85 169,752 173,147 176,610 2.00 rTechs/LPN/Misc PT 11.3 8.50 8.50 9.50 170,006 171,037 174,458 2.00 ~ ok X X X 12.2 1.00 1.00 1.00 19,893 20,240 20,645 2.00 Co ~Counselors X X X 17.2 22.90 22.90 22.90 580,895 593,075 604,937 2.00~ i Prevention Specialists X X X 16.9 4.00 4.00 4.00 96,067 100,161 102,164 2.00 Trai.n~Lng Coordinator X X X 18.3 1.00 1.00 1.00 43,610 45,023 45,923 2.00 ISA , Clerk X X X 14.1 1.25 1.25 1.25 22,685 25,300 25,806 2.00 Community Relations Mgr. X X X 11.1 1.00 1.00 1.00 36,500 36,708 37,442 2.00 Information Technology Spec. X X X 11.1 1.00 1.00 1.00 29,250 30,705 31,319 2.00 TOTALS 65.75 67.25 67.75 1,791,882 1,856,731 1,893,865 2.O0 * Full-time equivalent: 1.0 = full-time; 0.5 = half-time; etc. -429- AGENCY Mid-Eastern Council on Chemical Abuse ACCOUNTABILITY QUESTIONNAIRE A. Agency's Mission Statement or Primary Purpose: Mid-Eastem Council on Chemical Abuse (MECCA) is organized to provide comprehensive services related to chemical abuse and dependency, to prevent substance abuse, to promote the early detection and interruption of substance abuse careers and to reintegrate the problem substance abuser into the productive life of the community. B. Board of Directors: 1. Please attach a list of your agency's Board of Directors 2. Frequency of meetings:_ minimum four meetings per year with one meeting in each fiscal quarter 3. Briefly describe board orientation and ongoing training opportunities: Board members are nominated to serve on the Board of Directors by the Personnel Committee of the Board. Members are nominated to serve on the board based on personal attributes of the prospective nominee and the current board membership. Our goal is to maintain board membership that is representative of the communities we serve in terms of race, gender, professional background, and needs of MECCA. Beyond the nomination process, newly elected board members participate in an orientation to MECCA services through meetings with the Executive Director and other staff members based on the personal interest of the board members. As part of their membership on the board, members receive ongoing orientation and updates regarding pertinent substance policy issues and the impact on our communities and MECCA. C. Finances: 1. If your agency charges a fee for services, describe your fee structure. All clients are assessed a fee based on their income, expenses, and number of dependents and are expected to contribute financially to help defray the cost of their involvement. The sliding fee scale used to determine the client's personal cost of receiving treatment is a standardized scale used in all substance abuse treatment facilities licensed by and receiving funding from the Iowa Department of Public Health. In addition to client fees, MECCA has negotiated two contracts with the Department of Corrections to provide substance abuse treatment services, and we currently have 28 contracts to provide EAP services. Also, we provide drug screening services to area employers interested in pre- employment drug screening and post-accident screening. 2. Does your agency have an internal audit, external audit or a financial review? (circle one) Frequency: Annual external audit 3. Has your agency filed the Annual Report with the Secretary of State? Yes X No 4. Has your agency filed Form 990 with the IRS? Yes X No __ 5. Please discuss your agency's fundraising efforts, if applicable. (e.g., events, direct mail campaign, planned giving, etc,) Our fund raising efforts have been limited to direct solicitation of current board members, and a mail solicitation with our annual report. D. Management: 1. Does each professional staff have a written job description? Yes X No 2. Is the agency Director's performance evaluated at least yearly? Yes X No By Whom? Board of Director's Personnel Committee 7 -430- AGENCY Mid-Eastern Council on Chemical Abuse E. Program/Services: Please define your agency's units of service (service definition, length of time, cost per unit of service, number of units provided, direct or indirect.) Individual Counseling:one hour of face to face contact Group Counseling: one unit = one hour per client, of face to face group time Residential Services: one unit = one day of residence in the facility Prevention Services: one unit = one hour of face to face activities Please supply information about clients served by your agency during last two complete budget years. Refer to form instructions for definition of duplicated and unduplicated. Enter Years --> 98 99 1. How many Johnson County 1 a. Duplicated Count 21,471 12,771 residents (including Iowa City and Coralville) did your agency serve? lb. Unduplicated Count 17,054 9,334 2. How many Iowa City residents did 2a. Duplicated 13,739 6,782 your agency serve? Count 2b. Unduplicated Count 10,914 4,943 3. How many Coralville residents did 3a. Duplicated 2,682 1,515 your agency serve7 Count 3b. Unduplicated Count 2,127 1,096 4. How' many units of service did your 4a. Total 35,160 39,734 agency provide? 4b. To Johnson County 13,282 15,803 Residents 5. Other Areas Served: Do you provide services to areas outside of Johnson County? Area(s) served: Cedar, Iowa, Johnson, and Washington counties are the primary catchment area of MECCA. However, residential services are provided to clients from across the state per requirements of our treatment contract with the Iowa Department of Public Health. Services provided: Residential treatment services including halfway house services. Detoxification services and Court Ordered Substance Abuse Committal evaluations are performed for residents of other counties on a contract basis. Funding Sources: Federal and State block grant funds, Medicaid, private insurance, contracts, county funds, client fees, donations. 8 -431 - AGENCY Mid-Eastern Council on Chemical Abuse 6. Client Profile (for last complete year, if available): This data relates only to treatment clients seen in our comprehensive treatment program, Hope House OWl program, or University of Iowa Student Health Services. Clients seen at IMCC are not included in these numbers. People havin9 contact with the EAP and Prevention programs are not included in this profile. Age Gender Ethnicity Under 18 383 M ~ 4,622 African American 198 18-20 532 F 1,055 Native American 20. 21-24 515 Asia n 24 25-34 645 Hispanic 176 35-44 596 White 2617 45-54 197 Mulit-racial 55-64 37 Alaskan Native 5 65 + 8 7. Evaluation and Review: A. Please describe how your agency measures the success of its programs. MECCA has been fortunate to be involved with several University of Iowa research grants that have provided us with specific outcome measures of our treatment services. The most recent ' study was a NIDA grant researching the effectiveness of various case management models. The primary investigator on this grant was Jim Hall, who has just recently won two additional grants from CSAT that will also involve MECCA clients. The IDPH contracts with the Iowa Substance Abuse Research Consortium at Oakdale to conduct follow up interviews with treatment clients six months following discharge. A random sample of clients are selected each month from across the state who are then contacted by phone for a brief interview to determine their current life situation. Our prevention staff has contractual requirements to conduct outcome studies of their programming and to use curricula that are based on outcome studies. B. Does your agency have performance objectives? We have many performance expectations required in our various contracts. Among the expectations are: minimum number of treatment clients whose cost of treatment is supported by the IDPH, a minimum number of hours of prevention services in each of ' our four counties according to county population, we must increase the length of treatment of meth clients by 12 days during FY 00 compared to FY 99, our treatment clients must achieve a mix of ethnicity, gender, and age, as prescribed by the State, we must admit IV drug users, pregnant women, and clients involved in the criminal justice system ahead of others, we must follow Treatment Improvement Protocol (TIPS) manuals provided by federal CSAT for treating meth clients, and we must follow license standards for all treatment services, which are patterned after Joint Commission guidelines. C. What plans does your agency have to increase efficiency and effectiveness? We continue to implement additional modules of our Management Information System that will allow us to integrate client billing, scheduling, clinical file management, and state data reporting into one system. Clinically, we conduct weekly clinical seminars with counselors to improve counseling skills, and we use the TIPS manuals in designing treatment programs. -432- 9 AGENCY Mid-Eastern Council on Chemical Abuse 8. In what ways will the needs of your service population change in the next five years? Meth will go away and be replaced by another primary drug of concern. Heroin will increase in popularity, and through it all alcohol will remain the number one drug of abuse across the nation. Tobacco use among teens will continue to be a concern as well as underage drinking. The acuity of client health needs will continue to escalate, however, resources available to address the increased level of acuity will not keep pace with the need. Integration of mental health and substance abuse treatment will continue to evolve and treatment services for clients involved with the criminal justice system will also move toward greater integration. 9. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: Employee retention and recruitment has become a chronic problem for MECCA. We are particularly concerned with our inability to offer competitive salaries for our staff and competitive work load expectations. Our immediate crisis centers around Synar, an amendment to the federal block grant funds for substance abuse treatment and prevention, that requires HHS to withhold 40% of federal funds from states that do not lower the percentage of tobacco sales to minors. Iowa has not met the required threshold, and has had $5 million withheld from FY00 funding. This will cost MECCA a minimum of $342,000. 10. List concerns and complaints about your services of which you are aware: Unfortunately, we have noticed an increase in the number of complaints. The type of complaints has remained somewhat consistent, in that people are concerned about the treatment recommendation or the manner in which we addressed a particular situation. We have noticed an increase in the number of complaints related to delays in responding to requests for information or making treatment recommendations known to referral sources. We believe these are directly related to the volume of our business. On average, we are addressing two complaints per month. 11. Do you have a waiting list or have you had to turn people away for .lack of ability to serve them? MECCA does not have a formal "waiting list", instead we schedule people to enter treatment services at some future date. Clients calling during mid September waited 9 days for an intake appointment; 19 days to begin Intensive Outpatient Programming and 7 days to begin our Extended Outpatient Program. Admission into residential treatment was an 11day wait for men and 19 days for women; our detoxification beds were completely full. 12. In what way(s) are your agency's services publicized: We rely mainly on yellow page advertising and notifying potential referral sources of our services. The prevention unit maintains an awareness of MECCA services among the individuals with whom they are involved, primarily the schools and other community organizations. We distribute posters, flyers, and other public awareness materials. 13. United Way involvement by your agency: (Check if agency participates) a. Agency Directors Meetings X b. Agencies Representative to Funding Hearings __ c. Business Blitz .X d. Day of Caring __ e. Executive Development Seminars X 10 -433- AGENCY Mid-Eastern Council on Chemical Abuse f. Kick Off X g. Victory Reception h. Volunteer Action Center i. Other: health insurance committee 11 -434- AGENCY Mid-Eastern Council on Chemical Abuse AGENCY HISTORY (Using this page ONLY, please summarize the history of your agency, emphasizing Johnson County, past and current activities and future plans. Please update annually.) The parent group of the Mid-Eastern Council on Chemical Abuse (MECCA) was founded in 1964 by a group of concerned Johnson County residents and named the Johnson County Citizens Committee on Alcoholism. The primary purpose of the Committee was to serve as a community resource to alcohol abusers, their families, employers, schools, jails, court system, and other community agencies who came in contact with alcoholics. Today MECCA is a private not-for-profit corporation providing comprehensive substance abuse treatment and prevention services to a four county area in Iowa. In 1986 construction was completed on a new facility designed to meet our clients' and the communities' specific needs regarding substance abuse treatment. Today we continue our mission of providing area residents with the best possible substance abuse treatment and prevention services. As funding sources at federal, state and local levels altered their view of substance abuse, and as treatment of substance abuse has evolved, MECCA has developed into a comprehensive substance abuse treatment agency. Some of the changes in the mid 1980's included: moving to outpatient programs which utilize group services allowing greater access for the public to MECCA's programs and in a more defined manner; residential services growing from being limited to half-way house services for men to include residential and half-way house services for men and women; finally, a "free-standing (non-hospital) detoxification and mental health crisis stabilization unit was open to fill a void in the continuum of substance abuse and mental health services available to area residents and limit expenditures at the state hospitals. In addition, prevention services have grown since first organized at MECCA in 1981. Today there are five prevention staff offering comprehensive prevention services to area youths and adults regarding substance abuse issues. Short and long range plans center around adjusting to monumental changes brought about by health care reform. We redesigned how we deliver services, moving away from set "packages" of treatment schedules and instead offering loosely defined schedules but clearly defined treatment objectives. We restructured our financial operations to move from an orientation towards grant and contracts administration to billing for services. We have participated in a strategic planning process and are currently involved with the implementation of that plan. -435- 12 AGENCY Mid-Eastern Council on Chemical Abuse PROGRESS ON FY99 GOALS AND OBJECTIVES Treatment Program Goal: Substance abuse treatment programs of MECCA exist to rehabilitate individuals with substance abuse problems so that they may resume a socially acceptable and productive role in society. Objective A: Provide treatment services to 2,800 individuals between July 1, 1998 and June 30, 1999 in such a manner that they experience treatment at MECCA as a seamless transition from one level of care to another. Outcome: Served 2,359 individuals Detoxification/Crisis Stabilization Goal: To preserve the health of persons withdrawing from alcohol and other drugs and to provide for the stabilization of crisis for persons experiencing mental health problems, without resorting to hospitalization. Objective A: Provide detoxification and crisis stabilization services to 160 persons between July 1, 1998 and June 30, 1999. Outcome: Served 373 clients; 1,112days of service. Prevention Pro.clram Goal: To promote total community awareness of alcohol, tobacco, and other drug abuse/use issues and promote an attitude of responsibility regarding alcohol, tobacco and other drug use. Objective A: Provide 2,800 hours of formal substance abuse prevention programming to Johnson County residents. Outcome: 2,780hours of service provided. Objective B: Decrease the incidence of substance related public health problems in Johnson County. Outcome: Completed Goal: To provide treatment services in a work release incarceration setting for third and subsequent drunk driving offenders. Objective A: Meet all requirements of contract with Sixth Judicial District, Department of Correctional Services allowing the treatment program to be maintained at the Strutton Center in Coralville. Outcome: Completed Objective B: Provide aftercare programming for clients who choose to remain in the Iowa City area upon their discharge from the treatment program. Outcome: Completed ISAPDA Trainin.cl Sub-Contract Goal: Provide quality training at a reasonable cost of substance abuse professionals and other helping professionals. Objective A: Provide twenty-four training opportunities across the state during fiscal year 1999. Outcome: Completed -436- 13 AGENCY Mid-Eastern Council on Chemical Abuse Objective B: Conduct an outcome evaluation of the training program to determine its usefulness to the field of substance abuse. Outcome: Completed 14 -437- AGENCY Mid-Eastern Council on Chemical Abuse AGENCY PROGRAM GOALS AND OBJECTIVES (Several pages are provided, please add any additional pages you may need with your agency name as a header) Treatment ProDram Goal: Substance abuse treatment programs of MECCA exist to rehabilitate individuals with substance abuse problems so that they may resume a socially acceptable and productive role in society. Objective A: Provide treatment services to 2,400 individuals between July 1, 2000 and June 30, 2001 in such a manner that they experience treatment at MECCA as a seamless transition from one level of care to another. Tasks: 1. Maintain treatment teams within MECCA that will have responsibility for all levels of treatment provided to a client. Each treatment team will have the ability to provide inpatient, outpatient, day treatment, and family support activities. 2. Maintain specific areas of specialty within each treatment team so that each team has a family, vocational, relapse prevention, and case management specialist. 3. Develop a coordinated marketing plan that will recruit clients to attend MECCA's program. Detoxification/Crisis Stabilization Goal: To preserve the health of persons withdrawing from alcohol and other drugs and to provide for the stabilization of crisis for persons experiencing mental health problems, without resorting to hospitalization. Objective A: Provide detoxification and crisis stabilization services to 300 persons between July 1, 2000 and June 30, 2001 Tasks: 1. Maintain the current staffing level. Prevention Proc~ram Goal: To promote total community awareness of alcohol, tobacco, and other drug abuse/use issues and promote an attitude of responsibility regarding alcohol, tobacco and other drug use. Objective A: Provide 2700 hours of formal substance abuse prevention programming to Johnson County residents. Tasks: 1. Provide informational and educational services to youths in and out of school, parent groups, community professionals, general community, and school personnel. 15 -438- AGENCY Mid-Eastern Council on Chemical Abuse 2. Continue providing the Student Assistance Team training to all levels of local school districts. 3. Deliver programming to employee groups. Objective B: Decrease the incidence of substance related public health problems in Johnson County. Tasks: 1. Advertise service through fiyers, brochures, posters, and media. 2. Contract and collaborate with community groups that may benefit from, or be interested in, substance abuse prevention and social policy changes. Hope House Services Goal: To provide treatment services in a work release incarceration setting for third and subsequent drunk driving offenders. Objective A: Meet all requirements of contract with Sixth Judicial District, Department of Correctional Services allowing the treatment program to be maintained at the Stratton Center in Coralville. Tasks: 1. Staff the program with two certified counselors to provide the required hours of treatment. 2. Provide opportunities for family members and other concerned individuals to participate in the treatment program of the clients. Objective B: Provide aftercare programming for clients who choose to remain in the Iowa City area upon their discharge from the treatment program. Tasks: 1. Coordinate the aftercare service with other MECCA aftercare programs and incorporate Hope House clients into existing groups when possible. 16 -439- HUMAN SERVICE AGENCY BUDGET FORM Director: Robert A. Jackson Agency Name: Mid-Eastern Iowa CMHC City of Coralville Address: 507 E. Colle.cle Street Johnson County City of Iowa City Phone: 319-338-7884 United Way of Johnson County Completed by: Susan Comer CHECK YOUR AGENCY'S BUDGET YEAR Approved by Chair: )/Y,~.~ .~/~/f?C4~ 1/1/00 -- 12/31/00 on C l 4/1/00 -- 3/31/01 10/1/00 -- 9/30/01 7/1/00 -- 6/30/01 X COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e. Program 1, 2, 3, etc.) 1. Psychiatry Services: Evaluation and Treatment 2. Supported Community Living: In life and home management skill training. 3. Psychiatric Rehabilitation: Services to persons with a chronic mental illness leading to recovery, more successful functioning and participation in the community. Day Treatment: Structured Treatment Program for CSP clients 4. Clubhouse: Pre-vocational and client driven programming 5. Homeless: Persons with Mental Disorders-Outreach and Coordination 6. Family Support Services: In-home personal and system supports to families 7. Family Centered Services: Rehabilitative treatment and supportive services for children. 8. Psychotherapy Services: Evaluation and Treatment 9. Senior Peer Counseling: Outreach Peer Counseling to Seniors 10. Consultation and Education: Planning, Advising, and Education of Public and of Service Providers; A Prevention Program Local Funding Summary: 4/1/98 - 4/1/99 - 4/1/00 - % of Total 3/31/99 3/31/00 3/31/01 Budget United Way of Johnson County -- ~ 15,750 S 16,500 $36,500 1.6 % Does Not Include Designated Gvg. FY99 FYO0 FY01 City of Iowa City ~ _ ~ __ ~ _ Johnson County (Includes fee for service, $916,875 $945,486 ~983,305 41.8% & medication reimbursements) City of Coralville $ __ $ __ $ __ -440- - I - BUDGET SUMMARY ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR Enter Your Agency's Budget Year --> 7/98-6/99 7/99-6/00 7/00-6/01 1. TOTAL OPERATING BUDGET 3, 188,475 3,405,817 3,494,024 (Total a + b) a. Carryover Balance (Cash from line 3, previous col- 852,972 1,104,604 1,139,223 umn) b. Income (Cash) 2,335,503 2,301,213 2,354,801 2. TOTAL EXPENDITURES (Total a + b) 2,083,871 2,266,594 2,325,649 a. Administration 516,997 690,404 705,876 b. Program total (List Programs below) 1,566,874 1,576,190 1,619,773 1. Psychiatry 522,519 663,682 678,381 2. Psychotherapy 591,509 649,146 662,061 3. Supported Community Living 178,369 67,997 77,093 4. Psych Rehab and Day Treatment 16,624 18,132 19,632 5. Clubhouse 63,328 36,265 38, 168 6. Family Support Services 123,083 47,598 48,984 7. Family Centered Services 14,603 29,465 30, 179 8. Senior Peer Counseling 12,817 22,665 22,979 9. Homeless 39,431 29,000 30,056 10. Consultation Education 4,591 12,240 12,240 3. ENDING OPERATING BALANCE (Subtract 2 - 1) 1,104,604 1,139,223 1,168,375 4. RESTRICTED FUND BALANCE (Total from page 7) 75,719 5. IN-KIND SUPPORT (Total from page 7) 20,906 20,906 20,906 6. NON-CASH ASSETS 851,197 871,197 891,197 Notes and Comments: *Briefly describe how local funds were spent last year: Local funds partially supported direct costs for all programs. Local funds also partially supported our administration expenses. -2- -441 - AGENCY Mid-Eastern Iowa Community Mental Health Center INCOME DETAIL ACTUAL THIS YEAR BUDGETED NON- PROGRAM PROGRAM LAST YEAR PROJECTED NEXT YEAR DIRECTED 1 Psychiatry 2 ....... 7/99-6Z99_ _ .T/Qg.G~I~ 7~O-n/~1 _ _ FU_NDING Psychotherapy 1. Local Fundinn Sources 450.773 458.499 478.499 84.780 174.400 116.319 a. Johnson County 81.600 81.600 81.600 18.000 b. Johnson County Meditation Plan 149,204 150,000 155,000 21,700 133,300 c. United Way of Johnson County 15,933 21,500 36,500 36,500 d, Iowa County 43,599 43,599 43,599 10,500 5,600 27,499 e. Cedar County 80,800 80,800 80,800 19,400 10, OOO 30,000 f. Louisa County 65,428 66,000 66,000 11,880 13,800 22,320 g. Washington County 14,209 15,000 15,000 3,300 11,700 2. Grants- State. Federal. Foundations 291.901 188.511 155.051 3.000 I 5.100 40.897 a. Federal Block Grant 67.382 67.264 67.264 2.700 32.282 b. Johnson County Decor Grant 66,920 33,460 c. Louisa County Decor Grant 27,212 48,984 48,984 d. Muscatiun C & A Grant 21,799 e. PATH Homeless Grant 27,953 28,388 28,388 3,600 f. HACAP 228 230 230 230 g. h. Iowa Eastern Cemral Train 108 195 195 195 i. New Horizons 390 1,800 1,800 300 1,500 j. Columbus Junction Subcontract 8,190 8,190 8,190 8,190 k. CDBG Grant 71,719 3. Net Sales of Services {sources) 1.549.742 1.611.732 1.676.201 353.665 529.147 627.468 a. ClientFees 114.705 119.293 124.065 42.182 81.883 b. County- State Fee for Service 909,121 945,486 983,305 226,160 304,825 344,157 c. Medicaid 218,267 226,998 236,078 54,300 59,020 80,000 d. Medicare 77,014 80,095 83,299 18,325 33,320 31,654 e. Private Insurance 230,635 239,860 249,454 54,880 89,800 89,774 5. Contributions{Donations .9._261_ 3.521 I 4.100 I 1,600 } a. United Way Designated Givinn 1.583 1.521 1.600 1.600 b. Other Contributions 7,678 2,000 2,500 6. Special Events 8.257 12.000 1;].OOO _ _ 13.000 _ _ a. Iowa City Road Races 3.305 b. Board Fundraiser 4,952 12,000 13,000 13,000 c. 7. Interest Income 16.386 17,500 ~ 17.500 17.500 8, Other - List Below including Miscellaneous ~ 9.183 ~ 9._450_ _ ~ 10.450 _ 9.000 a. Reoorts-Records 1.830 2.000 2.500 2.500 b. Consultation 1,438 1,450 1,450 c. Other 5,915 6,000 6,500 6,500 TOTAL INCOME (shown also on page 2, line lb) 2,335,503 } 2,301,213 } 2,354,801 482,545 } 708,647 784,684 -3- AGENCY Mid-Eastern Iowa Community Mental Health Cemer INCOME DETAIL PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM (cominued) 3 4 5 6 7 8 9 fO Supported Psych Clubhouse Family Family Senior Homeless Consultation Community Rehab Day Support Centered Peer Education Livinn Treatment Sewices Services Counselinn 1. Local Fundino Sources 31.100 500 1800 26.900 27.200 ~ 15.500 a. Johnson County 26.900 27.200 9.500 b. Johnson Coumy Medication Plan c. United Way of Johnson County d, Iowa County e. Cedar County 19,100 500 1800 f. Louisa County 12,000 6,000 g. Washington County 2. _Grants :State. Federal. Foundations 32.282 } 48.984 24.788 a. Federal Block Grant 32.282 b. Johnson County Decat Grant c. Louisa County Decor Gram 48,984 d. Muscatine C & A Gram , e. PATH Homeless Gram 24,788 f. HACAP g. CDBG h. Iowa E Central Train i. New Horizons j. Columbus Junction Subcomract k. CDBG 3. Net Sales of Services (sources) 85.080 22.000 33.841 25.000 a. Client Fees b. County/State Fee for Service 39,322 10,000 33,841 25,000 c. Medicaid 30,758 12,000 d. Medicare e. Private Insurance 15,000 5. Centribmions/Donations 2.500 a. United Way Desionated Givino b. Other Contribmions 2,500 6. Soecial Events- List Below a. Iowa City Road Races b. Board Fundraiser 7. Interest income 8. Other - List Below I~ncluding . . . I _ _ 1.450 _ a. Reportsf Records b. Consultation 1,450 c. Other TOTAL INCOME (shown also on page 2, ~ 148,462 22,500 35,641 48,984 25,000 26,900 54,488 ~ 16,950 - 3a - -443- AGENCY Mid-Eastern Iowa Community Mental Health Center PROGRAM EXPENDITURE DETAIL ACTUAL THIS YEAR BUDGETED Non-Directed PROGRAM PROGRAM LAST YEAR PROJECTED NEXT YEAR Funding 1 2 7/98-6/99 7199-6/90 7/90-6/91 Psychiatry Psychotherepy 1. Salaries From Audit functional exp-pg 8 1,306,171 1,440,677 1,538.345 493.478 382,403 469,334 2. Employee Benefits and Taxes from audit 277,346 309,241 324,878 105,415 80,895 99,087 3. Staff Devdoprne~t 16,250 20,926 21,876 7,338 5,447 6,672 4. Professional Consultation 58,388 25,000 30.000 11,010 7,410 9,150 5. Publications and Subscriptions 2,071 2,500 2,500 917 617 763 6. Dues and Memberships 4,368 4,500 5.000 1,835 1,235 1,525 7. Mortgage, Rent, and Property Tax 18,587 18, 150 9,300 600 649 700 8. Building and Maintenance 21,990 24,000 27,000 9,909 6,669 8,235 9. Equipment Purchase/Rental 3,949 20,000 30,000 10,410 7,710 9,450 Maintenance 10. Utilities 19,232 20,200 21,300 6,965 4,916 6,496 11. Telephone 26,453 27,000 27.500 8,793 6,893 8,387 12. Office Supplies and Postage 47,841 40,000 35,000 9,295 8,645 10,675 13. Printing and Publicity 19,128 22,000 20,000 6,540 5,740 6,100 14. Local Transportation 16,456 18,000 19,000 5.795 4,693 4,438 15. Insurance 28,790 30,000 32,500 10,628 9,329 9,912 16. Audit 6,500 6.500 6,500 6,500 17. Interest 376 400 450 147 130 137 18. Other (Specify): 19. Food 8,801 9,000 9,000 1,301 20. Pharmacy 139,534 140,000 141,500 141,500 21. Capitol Expenditures 48,793 75,000 10,000 4,000 2,500 3,500 22. Recruitment 5,806 6,000 6,500 3,000 500 3,000 23. Emergency Services 4,158 4,500 4,500 500 500 3,000 24. Parking 2,883 3,000 3,000 1,500 1,500 25, Other TOTAL EXPENSES (shown also on page 2, 2,083,871 2,266,594 2,325,649 705,876 678,381 662,061 line 2) Notes and Comments: -444- - 4 - AGENCY Mid-Eastern Iowa Community Mental Health Center PROGRAM EXPENDITURE DETAIL PROGRM PROGRM PROGRM PROGRM PROGRM PROGRM PROGRM PROGRM (centinued) 3 4 5 6 7 8 9 10 SCL IIRS Clubhouse FSS FCS SPC HML C&E 1. Salaries 54,987 14,179 21,982 30,380 21,192 16,311 24,099 10,000 2. Employee Benefits and Taxes 11,323 2,923 4,548 6,869 4,548 3,573 3,457 2,240 3. Staff Devdopmem 1,371 196 306 306 240 4. Professional Consultation 990 270 420 420 330 5. Publications and Subscriptions 83 22 35 35 28 6. Dues and Memberships 165 45 70 70 55 7. Mortgage, Rent and Property Tax 306 83 130 4,600 130 102 2,000 8. Building Maintenance 891 243 378 378 297 9. Equipment Purchase/Rental/ 990 270 420 420 330 Maintenance 10. Utilities 702 191 298 1,200 298 234 11. Telephone 907 247 385 900 385 303 300 12. rice Supplies and Postage 2,005 315 490 2,500 490 385 200 13. Printing and Publicity 660 180 280 280 220 14. Local Transportation 627 171 266 2,535 266 209 15. Insurance 1,072 292 455 455 357 16. Audit 17. Interest 14 5 6 6 5 18. Other (Specify): 19. Food 7,699 20. 21. 22. 23. Emergency 500 24. 25. & TOTAL EXPENSES (Show also on page 2, line 77,093 19,632 38,168 48,984 30,179 22,979 30,056 12,240 2b) Notes ' ' Comments: - 4a - -445- AGENCY Mid-Eastern Iowa Community Mental Health Center ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR RESTRICTED FUNDS 7198-6199 7/99-6~00 7100-6/01 Restricted by: Restricted for: 71,719 Community Development Block 507 E. College Grant Contributions Computers 4,000 Total Restricted Funds (also shown page 2, line 4) 75,719 MATCHING GRANTS Grantor/Matched by: U.S. Stewart B. McZ/j~ney PATH Hometess Grant 28,388110,535 28.388110,535 28,388/10,535 Total Matching Grants (also shown on page 3, line 2} 28,388110,535 28,388/10,535 28,388110,535 IN-KIND SUPPORT DETAIL Services/Volumeers Senior Peer Counselors (1750 @ $11) 19250 19,250 19,250 Material Goods Space, Utilities, etc. Other: (Please specify) 936 936 936 Senior Center Staff (104 hr @ $9/hr) Iowa County Courthouse (Space, Utilities, etc.) 720 720 720 TOTAL IN.KIND SUPPORT (Shown also on page 2, line 5) 20906 20,906 20,906 Notes and Comments: -446- - 5 - SALARIED POSITIONS AGENCY Mid-Eastern Iowa Community Mental Health Center "X"all that apply FTE* Salary Position/Title ~ :~ '~, '~ ~ Last This Next Actual This Budgeted % Year Year Year Last Year Year Next Year Change Executive Director 49 X X 21 1.0 1.0 1.00 63,884 66,742 68,745 3% Clinical Director 49 X X 21 1.0 1.0 1.00 56,108 57,462 59,030 3% Clinical Social Worker 49 X X 21 12.2 12.2 12.20 342,074 396,418 416,957 5% Clinical Psychologist 49 X X 21 0.7 0.7 0.70 36,175 32,278 33,246 3% SCLCounselors 49 X X 21 5.0 5.0 5.20 111,310 127,487 131,312 3% Psychiatric Nurse 49 X X 21 1.0 1.0 1.00 34,090 34,772 35,815 3% Psychiatrists 49 X X 21 2.0 2.0 2.00 235,589 239,662 246,851 3% Physicians Assistant 49 X X 21 1.0 1.0 1.00 51,732 54,889 56,535 3% Psychiatric Nurses 49 X X 21 1.3 1.5 1.80 34,537 58,240 67,436 16% Business Mgr/Accountant 49 X X 21 1.7 2.0 2.00 58,793 60,792 62,616 3% Intake/Insurance/Billing 49 X X 21 4.0 4.0 4.00 113,084 106,527 109,722 3% Office Mgr/Secr/Med. Records 49 X X 21 4.9 5.4 5.90 105,445 142,654 149,020 4% Maintenance 49 X X 21 1.0 1.0 1.00 17,582 18,504 19,060 3% Associate Director 49 X X 21 0.0 0.0 1.00 40,000 100% Non Employed Comp 1,286 Accrued Vacation 20,513 25,250 21,000 Unemployment 6,616 2,000 2,000 Clerical Temps 17,353 15,000 15,000 Work Study 2,000 4,000 TOTAL FTE's and SALARIES ~ 36.8 37.8 39.8 1,306,171 1,440,677 1,538,345 6.70 * Full-time equivalent: 1.0=full-time; 0.5=half-time; etc. -447- jccoghs/xlbudg.xls - 6 - AGENCY: Mid-Eastem Iowa Communitv Mental Health Center ACCOUNTABILITY QUESTIONNAIRE A. Agency's Mission Statement or Primary Purpose: The mission of the Community Mental Health Center is to promote and provide quality and accessible mental health care through an array of accredited community mental health services and to work collaboratively with other community entities in the development of services to meet community mental health needs. B. Board of Directors: 1. Please attach a list of your agency's Board of Directors (page 7A) 2. Frequency of meetings: 6 t~mes per year (Sept., Nov., 3an., March, May, 3uty) 3. Briefly describe board orientation and ongoing training opportunities: Board orientation typically occurs in November for all new board members. Notebooks containing background information about the agency and about the field are given to all members Staff presentations are made on occasion at board meetings highlighting Center programs. Board members are encouraged to attend special in-services and sometimes presentations put on by outside agendes. C. Finances: 1. Are there fees for any of your services? Yes X No __ a. If YES, describe circumstances. b. Are they flat fees or sliding fees X ? · 2. Does your agency have: an internal audit external audit X financial review Frequency annually. X 3.Has your agency filed the Annual Report with the Secretary of State? Yes X No 4. Has your agency filed Form 990 with the IRS? Yes ff 98 & ~ 99 No 5. Please discuss your agency's fundraising efforts, if applicable. In May of 1999 our Board of Directors approved our second direct marl fundraiser, which we wilt continue on an annual basis. We had also utilized the Hospice Road Race to raise funds. D. Management: 1. Does each professional staff have a written job description? Yes __X__ No 2. Is the agency Director's performance evaluated at least yearly? Yes __X.___ No .__ By Whom? Executive Committee of the Board of Directors E. Program/Services: Please define your agency's units of service (service definition, length of time, cost per unit of service, number of units provided, direct or indirect.) 1. Psychiatry Services bleclication Management and Psychotherapy Unit of Service/Cost: 15 minutes - $48.75 per 15 minute unit Fir 99 - 10,902 fifteen minute units provided. Direct Service -448- -7- Mid-Eastern Iowa Community Mental Health Center Board Members 1999-2000 YEAR PHONE POSITION TERM JOINED JOHNSON COUNTY Jo Bowers H (319) 337-7298 Member 2001 1998 3927 Stewart Rd. NE O (319) 356-1485 Iowa City, Iowa 52240 Amy Kanellis H (319) 338-6882 Member 2002 1999 305 Golfview Avenue O (319) 339-6811 Iowa City, lowa 52246 Jerry Meis H (319) 351-2037 President 2000 1997 3 Hickory Ridge LN NE O (319) 3544111 Iowa City, IA 52240 Ron Mirr H (319) 354-5678 Member 2001 1998 1025 Penkridge Dr. O (319) , Iowa City, Iowa 52246 David Schuldt H (319) 351-5344 Vice-President 2001 1998 ~' '~9 12th Avenue O (319) 338-1179 t, oralville, Iowa 52241 Bonnie Sierk H (319) 338-6884 Member 2001 1998 2043 Glendale Road Iov~a City, Iowa 52245 Carol Thompson H Johnson County Board of Supervisors P. O. Box 1350 O (319) 356-6000 Iowa City, Iowa 52244 * Bom'd of Supervisors G: \WPDATA\BOARD\98MEM. LST - 7 a - -449- AGENCY: Mid-Eastern Iowa Community Mental Health Center 2. Supported Community Living Individual Support Services, Group Support Services, and Supported Employment Unit of Service/Cost: 15 minutes - $12.50 per 15ominute unit FY 99 - 10,303 fifteen minute units provided. Direct Senrice 3. Psychiatric Rehabilitation Services Services for people with a Chronic Mental Illness, which will lead to more successful functioning and partidpation in the community. Unit of Service/Cost - 15 minutes - $12.50 per 15 minute unit FY 99 - 2,424 fifteen minute units provided. Direct Sewice 4. Day Treatment Sewices Intensive Day Programming for people with a Chronic Mental Illness Unit of Sewice/Cost: I day - $50 per day unit FY 99 - 0 haft day units provided. Direct Sewice 5. Clubhouse Sewices Pre-Vocational Program for people with a Chronic Mental Illness. Unit of Sewice/Cost: ~/z day - $14 per haft day unit FY 99 - 6,906 haft day units provided. Direct Sewice 6. Homeless Sewices , 0utreach and Support Sewices for people with a Chronic Mental Illness who are homeless or at risk of homelessness (Johnson County) Unit of Sewice/Cost: 15 minutes - $35 per 15 minute unit FY 99 - 421 fifteen minute units provided. Direct Sen, ice 7. Family Support Sewices 0utreach and support to families where one or both parents have a Chronic Mental Illness (Johnson County). Unit of Sewice/Cost: 15 minutes - $24 per 15 minute unit FY 99 - 5,033 fifteen minute units provided. Direct Sewice 8. Family Centered Sewices Rehabiljtative treatment and supportive sewices which address children's emotional and behavioral disturbances and other dysfunctional behavior. Unit of Sewice/Cost: 30 minutes - $39 per 30 minute unit FY 99 - 1,499 thirty minute units provided. Direct Sewice 9. Psychotherapy Services Individual, Couples, Family and Group Psychotherapy for people with or without a Chronic Mental Illness. Unit of Sewice/Cost: 15 minutes - $23 per 15 minute unit FY 99 - 45,357 fifteen minute units provided. Direct Service 10. Senior Peer Counseling Sewices Trained Senior Volunteer provide peer counseling to senior dtizens in Johnson County. Unit of Sewice/Cost: 15 minutes o $3 per 15 minute unit FY 99 - 138 fifteen minute volunteer units provided. Direct Sewice 11. Consultation and Education Individual and Community Consultation & Education Unit of Sewice/Cost: 15 minutes - $15 per 15 minute unit FY 99 - 687 fifteen minute units provided. Direct Sewice -450- -8- AGENCY: Mid-Eastem Iowa Community Mental Health Center Please supply information about clients served by your agency during last two complete budget years. Refer to form instructions for definition of duplicated and unduplicated. Enter Years FY 98 FY 99 1. How many Johnson County residents (including la. Duplicated 1,906 1,856 Iowa City and Coralville) did your agency serve? Count 1 b. Unduplicated 1,547 1,559 Count 2. How many Iowa City residents did your agency 2a. Duplicated 1,352 1,332 serve? Count 2b. Unduplicated 1,067 1,096 Count 3. How many Coralville residents did your agency 3a. Duplicated 260 256 serve? Count 3b. Unduplicated 114 216 Count 4. How many units of service did your agency provide? 4a. Total 142,183 151,156 4b. To Johnson 31,319 67,487 County Residents 5. Other Areas Served: Do you provide services to areas outside of Johnson County? Area(s) served: Cedar, Iowa, Louisa, and Washinaton counties Services provided: PsVchiatxy. Psychotherapy, Supported Community Ij. ving, and Consuttation/Bducation. Funding Sources: County I~IH-DD dollars, insurance, and fee for service, as wel[ as de-cat dollars and federal block grant dollars. 6. Client Profile (for last complete year, if available): Age FY 99 Gender FY 99 Ethnicity FY 99 0 - 5 41 Female 1,320 African American 76 6 - 17 266 Male 810 Native American 15 18 o 29 596 Asian 19 30 - 61 1166 Hispanic 42 62 - 75 46 Caucasian/Non-Hispanic 1,932 75 + 15 Multi-racial 46 -9- -451 - AGENCY: Mid-Eastem Iowa Community Mental Health Center 7. Evaluation and Review: A. Please discuss how your agency measures the success of its programs. Every three years our programs, cLinical records and QA activities are reviewed for re-accreditation by the I~LI-DD division of the Iowa Department of Human Services. We conduct client satisfaction surveys. During the 99 FY we completed a year-long Strategic and Organizational Assessment. The staff and Board of Directors is now in the process of developing a three year strategic plan from the assessment information. We, as well as all other health care providers, are struggling with the development of clinical outcome measurements for each of our programs. For example, in our Family Support Services program we track whether or not we have reduced out of home placements of the adults and children in the home. B. Does your agency have performance objectives? [Give several examples] 0n a monthly bas~ we measure monthly and year-to-date ac'dv~ty on produ~ty including percent of d~Tect client contacts per cE.-~dan, consultation and education pro,rlded, percent of no-shows and cancellations. We have a standard of seeing clients for theft ~St cLi~ca[ inter, dew within two weeks./L~ admirdstrative .intake occurs w~th~ forty-eight hours. C. What plans does your agency have to increase efficiency and effectiveness? We are doing regular upgrades to our management information system in order to increase ciLnical, bus~ess and statis'dcal effidendes and to meet new evolving cotrely requ~ements. We completed an upgrade of our phone system and our computers (bardwa.Te and software) to meet Y2K requirements. 8. In what ways will the needs of your service population change in the next five years: The needs of dffidren and families cont~ue to increase. It is due to the increased stresses on families living in the midst 'of dramatic economic and sodat cha~ges at all levels. We will see an increase in povemj' in our se~ice populat"ion. The need for enhanced commu~ty based sezvi_ces w~[[ be requ~ed because of the shift away flora intensive hospital based health care. -452- -10- AGENCY: Mid-Eastem Iowa Community Mental Health Center 9. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: Managed care remains very challenging both in terms of funding and service delivery. Our greatest concern is the overall dramatic reductions in behavioral health care (mental health care) benefits as a percentage of general health care benefits. 10. List complaints about your services of which you are aware: There is growing concern about con~dentiaLity among people we serve. This is due to county/state requirements for information ff a person needs to access county dollars for payment of services. 11. Do you have a waiting list or have you had to tum people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: We have not turned people away. We are currently scheduling people within two weeks for aU of our sexyices with the exception of psychiatry where we are scheduling within six weeks. If a person needs to be seen due to an emergency, we can see the person the day he/she requests treatment. How many people are currently on your waiting list? 0 12. In what way(s) are your agency's services publicized? Telephone books Brochures Consultation and Education Publicity in newspapers Chamber of Commerce annual promotion 13. United Way involvement by your agency: ("X" if agency participates) a. Agency Directors Meetings ,X. b. Agencies Representative to Funding Hearings c. Business Blitz d. Day of Cadng ~,, e. Kick Off f. Victory Reception g. Other Response to community survey identE~g commu~ty needs and capadty -11 - -453- AGENCY: Mid-Eastern Iowa Community Mental Health Center AGENCY HISTORY (Using this page ONLY, please summarize the history of your agency, emphasizing Johnson County, past and current activities and future plans. Please update annually.) The Board of Directors is the policy-making body of the Center. The board is made up of fifteen people from each of three counties (Cedar, Iowa and 3ohnson counties). The Center opened in 1969, offering 0utpatient Psychotherapy and Psychiatry Services, Consultation, Education and Evaluation Services. In addition, we now provide Community Support Program services, Family Support Services, and Family Centered Services. Our Community Support Program Services include Day Treatment, Supported Community Living, Clubhouse and Intensive Psychiatric Rehabilitation. Supported Community Living includes five support services. The Center also strives for community involvement, with our staff serving on boards and consulting with local agerides. With the county MH-MR-DD dollars now in a managed system, and a universal application process implemented as well as a fee-for-service reimbursement system for those who had been on a capitation/block grant system, the requirements of managed care will continue to be demanding. Managing our increased costs is very difficult. Current activities as well as future plans will involve our need to both influence and respond to a health-care reform environment. Clearer and more stringent utilization management procedures are a requirement in this new health care environment. This, in turn, places new demands on clinical, administrative and support staff. It will be imperative that we become more pro~dent in our tracking of clients. Thus, our management information systems will have to continue to be improved and putting new systems in place in a more timely fashion will be required. Nationally, 87% of people who are fortunate enough to have health insurance are now enrolled in managed plans. County dollars are now managed by Central Points of Coordination. Payment for services rendered must be sought from the county where the person is legally settled. If a person is legally settled in another state they become a State of Iowa case and the State of Iowa must be billed. Currently we are continuing to refine our systems to work with Central Points of Coordination in 50 different counties. We have over 300 state cases per year. Most importantly, our activities will involve maintaining quality services with fewer resources. The expansion of services will be slowed significantly. Mainta/ning current services will remain enormously challenging since mental health care benefits are shrinking so dramatically. Future plans will require our being aware of changes in state funding to the MH-DD system, the standardization of both finandal and clinical eligibility criteria and changes in the notion of payment based on legal settlement. Lastly, the ever- shrinking dollars in the mental health part of the overall health care system will remain a focus of our attention. -12- -454- AGENCY: Mid-Eastem Iowa Community Mental Health Center FY 1999 GOALS Please state FY 1999 goals and report status of progress/completion. Goal I. To provide a comprehensive array of community mental health services and to promote mental health for and in the community. Objective A: In the 1999 FY provide psychiatry and psychotherapy to 1800 persons. Tasks: 1. To provide an appropriate level of staff (8 FTE in psychotherapy and 3 FTE in psychiatry) to respond in a timely fashion to those persons seeking services. 2. To provide the necessary administrative and clinical support for clinicians to meet the above requirements (1.5 nurses and 5.0 intake/insurance and billing staff.) 3. To provide the necessary on-going training for clinicians to maintain current knowledge in treatment technology (the necessary CEU's for licensure on an annual basis.) Objective B: To provide supported community living and clubhouse services to 185 persons who are diagnosed with a severe and persistent mental illness in FY 1999 as well as 150 persons who are homeless. Tasks: 1. To provide a staffing of 5 persons to adequately provide supportive services to the population., 2.Maintain close liaisons with: a. Case Managers b. Iowa City Housing Authority c. Iowa Department of Human Services d. University Hospitals & Clinics and the Impact Program e. Emergency Housing Project 3. Receive on-going training to remain current. Objective C: To provide emergency services to about 150 persons a year in face-to-face interviews and about 1000 telephone calls a year. Tasks: 1. To allow times each day to see persons needing immediate care. 2. To continually review intemally and with county representatives (the CPC) our crisis stabilization services in light of managed care requirements. Objective D: To provide in-home family based services through our Family Support Services and Family Centered Services programs with the goal of serving 40 families in the year 1999. Tasks: 1. To have in place a staff of 2.5 persons that will allow us to serve the 40 families. 2. To sustain funding for Family Support Services. 3, Publicize Family Centered Service program in order to expand its visibility to other proriders and/or payors Objective E: To provide Senior Peer Counseling services to 60 persons in the FY 1999. Tasks: 1. To maintain the number of trained peer counselors at 15 2, To recruit and conduct the necessary training in order to maintain an adequate number of peer counselors. -13- -455- AGENCY: Mid-Eastem Iowa Community Mental Health Center 3. To contribute to the development of mental health professions through conducting research, presenting papers at professional meetings, and publishing articles in scholarly journals. Objective G: To provide pre-screening services for purposes of determining whether a person needs to be hospitalized. Tasks: 1~ Pre-screen all persons seeking voluntary admission and/or those persons being committed for psychiatric care at a state Mental Health Institute. 2. Coordinate with judicial magistrates. 3. Coordinate admissions with staff at mental health institutes as well as the county CPC's (Central Points of Coordination .) Resources Needed to Accomplish Pro.aram Tasks: 1. 20 FTE clinical staff. 2. 5 intake/insurance/billing staff; 4 support secretarial staff; business and accounting staff of 2.0 and a records technician and a transcriptionist; 2.0 maintenance staff. 3. Professional and general liability insurance. 4. Space to house the above for private counseling and treatment. 5. Supplies. Goal I1: To upgrade our management information system capabilites and phone system that will allow for greater efficiencies, assist in meeting contract requirements and provide better and more timely information for reporting purposes and planning and lastly, for meeting Y2K requirements. Objective A: To purchase a new or used phone system. Tasks: 1. To add in-coming and out-going lines. 2. To add voice mail. 3. To plan and implement a strategy for financing the upgrade. Objective B: To conduct an internal review of current capabilities and future MIS needs, Tasks: 1. Make review part of on-going strategic planning. 2. Put together a group of key staff to study. 3. Conduct feasibility study of projected needs and how to finance on an on-going basis. Objective C: To develop and implement a plan for meeting Y2K requirements. Tasks: 1. Form team internally and put together a plan. 2. Inventory and identify all of the hardware, software, data and interfaces that exist throughout the organization. 3, Include a study of interdependencies that are required to operate with key entities outside our organization, 4. Cost analysis and securing payment for upgrades. -456- AGENCY: Mid-Eastem Iowa Community Mental Health Center Progress toward achieving goals and objectives of the "99" fiscal year: Objectives A, B, C, E, F and G of Goal I were achieved. We have achieved our goals in Objective D with the exception of 2 under D. Effective December 31, 1999, we will lose our decategorization funding for the Family Support Services program. This will be a loss of $33,450.00 for the 2000 Fiscal Year. Goal II has been accomplished. The phone system upgrade has been done. Additional MIS upgrades have been accomplished. There will be more that need to be done. A lengthy strategic and organizational assessment was completed. The inventory and replacement phases are complete for us to be Y2K compliant. Some testing needs to be done with major payors to insure that billing will be clean. An additional significant accomplishment has been creating a liaison position connecting a staff person with the Iowa City and Clear Creek/Amana school districts. This is to be fully implemented during this 2000 Fiscal Year. -15o -457- AGENCY: Mid-Eastem Iowa Community Mental Health Center AGENCY Mid-Eastern Iowa Community Mental Health Center AGENCY PROGRAM GOALS AND OBJECTIVES FY-2001 Goal 1: To provide a comprehensive array of community mental health services and to promote mental health for and in the community. Objective A: In the 2001 Fiscal Year provide psychiatry and psychotherapy to 1800 persons. Tasks: 1. To provide an appropriate level of staff (12.2 FTE in psychotherapy and 4.8 in psychiatry) to respond in a timely fashion to those persons seeking services. 2. To provide the necessary administrative and clinical support for clinicians to meet the above requirements (1.8 nurses and 4.0 intake/insurance and billing staff). 3. To provide the necessary on-going training for clinicians to maintain current knowledge in treatment technology (the necessary CEU's for licensure on an annual basis). Objective B: To provide supported community living and clubhouse services to 185 persons who are diagnosed with a severe and persistent mental illness in Fiscal Year 2001 as well as 150 persons who are homeless. Tasks: 1. To provide a staffing of 6.2 persons to adequately provide supportive services to the population. 2. Maintain close liaisons with: a. Case Managers b. Iowa City Housing Authority c. Department of Human Services d. University of Iowa Hospitals & Clinics and the Impact Program e. Emergency Housing Project 3. Receive on-going training to remain current. Objective C: To provide emergency services to about 150 persons a year in face to face interviews and about 1000 telephone calls a year. Tasks: 1. To allow times each day to see persons needing immediate care. 2. To continually review internally and with county representatives (the CPC) our crisis stabilization services in light of managed care requirements. Objective D: To provide in-home family based services through our Family Support Services and Family Centered Services programs with the goal of serving 40 families in the year 2001. Tasks: 1. To have in place a staff of 2.5 persons that will allow us to serve the 40 families. 2. To sustain funding for Family Support Services. 3. Publicize Family Centered Service program in order to expand its visibility to other providers and/or payors. Objective E: To provide Senior Peer Counseling services to 60 persons in the Fiscal Year 2001. Tasks: 1. To maintain the number of trained peer counselors at 15 2. To recruit and conduct the necessary training in order to maintain an adequate number of peer counselors. Objective F: To provide up to 300 hours of consultation and education services. -16- -458- AGENCY: Mid-Eastem Iowa Community Mental Health Center AGENCY Mid-Eastern Iowa Community Mental Health Center Tasks: 1. To meet requests for consultation and education from individuals, groups, and community agencies. 2. To padicipate in coordinated planning with local groups. 3. To contribute to the development of mental health professions through conducting research, presenting papers at professional meetings, and publishing articles in scholarly journals, Objective G: To provide pre-screening services for purposes of determining whether a person needs to be hospitalized. Tasks: 1. Pre-screen all persons seeking voluntary admission and/or those persons being committed for psychiatric care at a state Mental Health Institute. 2. Coordinate with judicial magistrates. 3. Coordinate admissions with staff at mental health institutes as well as the county CPC's (Central Points of Coordination). Resources Needed to Accomplish Pro.clram Tasks: 1. 25 FTE clinical staff. 2. 4 intake/insurance/billing staff; five suppod/secretarial staff; business and accounting staff of 2 and a records technician and a transcriptionist; two maintenance staff. , 3. Professional and general liability insurance. 4. Space to house the above for counseling and treatment. 5. Supplies. Goal Ih To be more responsive to the Iowa City School District by responding to children mental Health needs. Objective A: To assign a clinical staff person to be a liaison from the Mental Health Center to the Iowa City School District. Tasks: 1. Work with School District Coordinator. 2. To provide consultation and education. 3. Direct service provision. 4. Work cooperatively with other agencies involved in school district. Goal II1: Upgrade MIS to allow for more effective tracking of client treatment authorizations and to allow for greater efficiencies in billing practices, Objective A: To work with our MIS programmers and plan for upgrades. Tasks: 1. To plan for financing. 2. To meet with manager of intake/insurance/billing and business manager to work out the details of what we need. Resources Needed to Accomplish Proclram Tasks: 1. $36,000.00 to pay for school liaison person. 2. Dollars to replace the lost DeCat dollars for the Family Support Services Program. - 17- -459- HUMAN SERVICE AGENCY BUDGET FORM Director: Brian Loring City of Coralville Agency Name: Neighborhood Centers of Johnson Co. Johnson County City of Iowa City Address: P.O. Box 2491, Iowa City, IA 52244 United Way of Johnson County Phone: (319)358-0438 Completed by: t.[~,ie Wakemap CHECK YOUR AGENCY'S BUDGET YEAR Approved by Chair Board: /d, ~_/_~'.7. 1/1/00-12/31/00 10/1/00- 9/30/01 i~' i'Cf C7 4/1/00 - 3/31/01 ~ - (date) 7/1/00- 6/30/01 X COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, I.e., Program 1.2.3, etc.) Neighborhood Centers of Johnson County operates three Centers, two in low-income neighborhoods in Iowa City, Broadway and Pheasant Ridge, and the third serves the rural Clear Creek community which includes Tiffin and Oxford. I. Education and Support Programs provide opportunities for parents and their children to reach their full potential through academic and skill development. Programs also build cooperative efforts between parents, youth, the neighborhood and community. Working together with parents and young children, activities include: Adult Basic Education classes, 4 year old preschool program, child development programs for infants and toddlers, school aged day care (school year and summer months), financial management and nutrition workshops, English as Second Language classes, parent education classes in neighborhood schools, individual parent sessions, family literacy programs for children and adults, First Books of Iowa, career development workshops, learning center. Programs are partially funded through the state education departments of Even Start Literacy, At-Risk Four Year olds and Support for Parents of At-Risk Children Birth through Three. Child development/child care programs are funded through Title XX, Promise Jobs, Transitional Child Care, Protective Child Care, private parent fees and the USDA Child Care Food Program. 2 Prevention Programs build skills within the individual, family and neighborhood, cooperatively preventing young people from becoming involved in crime, drug abuse and violent behavior. Activities include: after school programs, service teaming programs, drug and violence prevention, teen programs, summer intensive supervision, pre-vocational training, in-school mentors, tutoring, young black men's group, family nights, parent advisory committees, business partnerships and neighborhood councils. Prevention Programs are partially funded through the state Department of Public Health, Department of Human Rights, Safe and Stable Families Program and the Department of Human Services, School-Based Youth Services Division of the Department of Education and the Johnson County Decategorization Project. Local Funding Summary: 4/1/98 - 4/1/99 - 4/1/00 - % of Total 3/31/99 3/31/00 3/31/01 B u dget !United Way of Johnson County - - Does Not Include Designated Gvg. $62,782 $71,082 $88,800 6.2% FY99 FY00 FY01 __., City of Iowa City $ 54,844 $ 57,836 $ 70,000 4.9% Johnson County $ 47,902 $ 53,482 $ 65,000 4.6% Citv of Coralville -~60- jccoghs/xlbudg.xls - I - AGENCY: Neighborhood Centers of Johnson County BUDGET SUMMARY ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR Enter Your Agency's Budget Year ==> 1999 2000 2001 1. TOTAL OPERATING BUDGET 1,254,960 1,369,659 1,427,417 (Total a+b) a. Carryover Balance (Cash 111,316 14,240 5,968 from line 3, previous column) b. Income (Cash) 1,143,644 1,355,419 1,421,449 2. TOTAL EXPENDITURES (Total a+b) 1,240,720 1,363,691 1,424,625 a. Non-directed funding 100,845 103,465 117,735 b. Program Total (List Progs. Below) 1,139,875 1,260,226 1,306,890 1 Prevention 427,068 544,435 577,980 2 Education & Support 712,807 715,791 728,910 4. RESTRICTED FUND BALANCE (Total from page 7) 732,447 909,985 920,422 5. .KIND SUPPORT (Total from Page 7) 125,179 144,889 127,565 6. NON-CASH ASSETS 792,754 795,000 800,000 Notes and Comments: I a. The ending balance for FY98 includes $17,000 funds Board restricted for a building/emergency fund. It also includes restricted program funds carried forward to FY99: DVP Decat $3,454 Clear Creek Goals 2000 $3,425, Summer Intensive Supervision $4,208, Nest $1,907, Family Preservation $30,871, and $2,422 Variety Club funds. 3. The ending balance for FY99 included $10,000 funds Board restricted for a building/emergency fund. It also includes restricted program/grant funds carried forward to FY2000: Summer Intensive Supervision $4,298, Successful Families Initiative $38,051 Accounts recievable from grants/contract services: $106,671 3. The ending balance for FY2000 & FY2001 includes $10,000 funds Board restricted for building/emergency fund. It includes restricted grant funds projected to carry forward to FY99 and FY2000: Summer Intensive Supervision $4,000. Estimated accts. recievable $60,000 u. Assets include the Broadway Street and Pheasant Ridge Centers, 5 vans, office computers, 3 copiers and 2 computer learning labs. Tl~e audit for FY99 is scheduled for November, therefore non cash assets are estimated. Non-cash assets are projected to increase due to improvements at the Broadway Street Neighborhood Center in FY99 and a Variety Club Van in FY2000 Briefly describe how local funds were spent last year: The primary use of Local funds is to match state & federal grants listed on page 2 & 7, to strengthen existing programs & provid~ con hensive services. For example, local funds support a full-time position at the Broadway Street Neighborhood Center as part of the Community Juvenile Justice match. Local funds also support administrative salaries, the coordination of agency volunteers, building expenses (mortgage, maintenance, and utilities) and program activities. Last year local funds were used to match federal CDBG funds to complete the Broadway Street Neighborhood Center remodeling. jccogs/xlbudg.xls - 2 - -461- AGENCY Neighborhood Centers of Johnson Coun,ty INCOME I)ETAIL ACTUAL THIS YEAR BUDGETED NON- PROGRAM PROGRAM LAST YEAR PROJECTED NEXT YEAR DIRECTED I 2 1999 2000 2001 FUNDING PREVENTION ED & SUPPORT 1. Local Funding Sources- 180,110 186,825~ 227,130] 81,641 ] 65,560I 79,929 a. Johnson County 47,902 53,482 65,000 22,000 20,000 23,000 b. City of Iowa City 54,844 57,836 70,000 22,000 24,000 24,000 c. United Way of Johnson Count), 64,864 75,507 92,130 37,641 21,560 32,929 d Community Development Block Grant 12,500 0 0 2. Grants-State, Federal, Foundations 722,447~ 899,985 ] 910,422 16,418 ] 503,420 I 390,584 a. Iowa Dept of Public Health 40,160 38,732 38,372 38,372 b. Dept of Education 223,986 191,559 191,559 191,559 c. IA Dept of Human Rights 6,829 38,841 38,841 38,841 d. ICCSD Twain 11,700 10,000 10,000 10,000 e. Empowerment 62,688 78,360 66,360 12,000 f. SBYS Grant: Clear Creek Amana 45,832 128,000 128,000 128,000 g. Extension-Strengthening Families 2,300 2,300 2,300 h. USDA Food Program 42,758 45,000 46,125 46,125 i. Clear Creek Project/Decat 58,034 58,034 58,034 5,078 52,956 j. Family Preservation Grant 125,445 100,000 100,000 8,050 91,950 k. Foster Care Reunification 9,269 0 0 1. DHHS/HS Expansion 90,023 143,300 143,300 2,400 140,900 m. Summer Intensive Supervision/Decat 11,515 13,000 13,000 13,000 n. Community' Juvenile Justice/Decat Match 7,000 6,000 6,000 6,000 o. Drug &Violence Prev/Decat 10,365 13,818 13,818 13,818 p. Juvenile Justice 18,151 31,713 31,713 31,713 q. Hacap/Part Day HS Contract 16,159 6,000 0 r. Summer Food Service Program 5,221 11,000 11,000 890 10,110 ~. Net Sales Of Services (sources) ~ 211,200 ~ 235,000 ] 240,875 0 0 240,875 a. Parent Child Care Fees 26,618 ~ 20,000 ~ 20,500 20,500 b. Protective, Foster Care, Title 20 & PJs 184,582 215,000 220,375 220,375 4. Net Sales of Materials (sources [ 0 ~ 500 ~ 500 500 a. Cards/T Shirts I I 500 I 500 500 5. Contributions/Donations ] 2,850~ 6,509~ 7,500 2,500 0 5,000 a. United Way Designated Giving 1,305 ] 1,509 ~ 1,500 1,500 b. Other Contributions 1,545 5,000 6,000 1,000 5,000 6. Special Events [ 17,395 ] 15,000 ] 15,000 5,000 5,000 5,000 a. Iowa City Road Races 96 0 0 b. Pheasant Ridge Capital Campaign 10,000 3,000 0 c. Kicking for Kids 7,299 12,000 15,000 5,000 5,000 5,000 7. Interest Income ] 7,178] 7,150] 7,572 7,500 O[ 72 s. Other-List Below ~ 2,464~ 4,450[ 12,450 1,000 4,000] 7,450 a. Case Management 333 450 450 450 b. Pending Contracts 0 0 c. Other Mini-Grants 2,131 4,000 12,000 1,000 4,000 7,000-- TOTAL INCOME (same as p. 2, line lb) 1,143,644 1,355,419 1,421,449 114,559 577,980 728,910 Notes and Comments: 2c. Accounts receivable for this grant are $30,208 for March through June vouchers at the end of FY99. 3b. Accounts receivable from the Dept. of Human Services for child care contracts was $42,195 for primarily May and June vouchers. -,~62- jccogs/xlbudg.xls - 3 - PROGRAM EXPENDITURE DETAIL AGENCY Neighborhood Centers of Johnson County 1999 2,000 2,001 NON- PROGRAM PROGRAM ACTUAL THIS YEAR BUDGETED DIRECTED 1 2 LAST YEAR PROJECTED NEXT YEAR FUNDING PREVENTION ED & SUPPORT 1. Salaries 873,606 1,028,526 1,085,129 92,465 439,997 552,667 2. Employee Benefits & Taxes 122,900 149,785 158,028 11,872 64,077 82,079 3. Staff Development 11,609 11,500 11,500 500 5,500 5,500 4. Professional Consultation 502 250 250 250 S. Publications &Subscriptions 2,261 2,200 2,200 200 1,000 1,000 6. Dues and Memberships 1,451 1,000 1,000 100 450 450 7. Mortgage, Rent and Property Tax 11,654 9,841 9,279 928 3,559 4,792 8. Building &Maintenance 35,758 12,000 12,000 1,050 4,150 6,800 9. Equipment Purchase/Rental 22,980 9,000 5,000 750 1,750 2,500 10. Utilities 16,343 15,450 15,200 1,330 5,320 8,550 11. Telephone 8,289 8,300 8,300 1,200 3,550 3,550 12. Office Supplies &Postage 5,809 6,000 6,000 1,200 2,145 2,655 13. Printing and Publicity 7,097 7,000 7,000 1,240 2,760 3,000 14. Local Transportation 4,380 4,500 4,500 450 2,368 1,682 15. Insurance 12,126 12,200 12,800 700 4,800 7,300 16. Audit 3,000 3,000 3,000 3,000 17. Interest 18. Other (Specify): Agency Van 9,792 10,000 10,000 0 5,000 5,000 19 Contract Services 10,293 6,000 6,000 0 0 6,000 20 Educational Materials 15,146 15,000 15,000 0 6,000 9,000 21 Food &Supplies 53,866 42,000 42,000 500 17,537 23,963 22 Recreation 5,043 5,200 .5,500 0 3,517 1,983 23 Youth Incentives 4,469 4,500 4,500 0 4,500 24 Nest Contract Payout 1,907 '25 Doe4 Evaluation 439 439 439 439 TOTAL EXPENSES ( p. 2, line 2) 1,240,720 1,363,691 1,424,625 117,735 577,980 728,910 Notes and Comments: 7 and 10. Decrease in rent and utilities due to Clear Creek Neighborhood Center movement to the church in Tiffin. 8- The FY99 expenditures include $16,492.57 for major renovation at the Broadway Street Neighborhood Center. The FY2000 and FY2001 budget includes expenses for general maintenance only. 9. Equipment purchases for FY99 include: Broadway: voice mail $2,936, fence $556, desktop computer equipment $999, buyout phone Lease $3,703 preschool loft $4,000, classroom equip $1,592, TV, cart and VCR $602, surm'ner van rental $1,000 Pheasant Ridge: desktop computer equipment $1,140, classroom equip $1,502, TV and cart $520 Clear Creek: desktop computer $1306, TV and stand $269, $355 display unit, summer van rental $2000 Budget for FY2000 includes: $5000 budgeted for new equipment in the kitchen, computer maintenance and replacement $2,000, general repairs $2000 Budget for FY2001 includes: computer maintenance and replacement $3,000, general repairs $2000 21, Decrease in food and supplies due to preparation of own lunches vs. purchase from Iowa City Community School District jccogs/xlbudg.xls - 4 - AGENCY Neighborhood Centers of Johnson County ACTUAL THIS YEAR BUDGETED RESTRICTED FUNDS: LAST YEAR PROJECTED NEXT YEAR 1999 2000 2001 Restricted by: Restricted for: a, Iowa Dept of Public Health Grant Put ~oses: Prevention 40,160 38,732 38,372 b Dept of Education Grant Pur ~oses: Education & Support 223,986 191,559 191,559 c IA Dept of HunBn Rights Grant Pur ~oses: Prevention 6,829 38,841 38,841 d ICCSD Twain Grant Pur 3oses: Education &Support 11,700 10,000 10,000 e. Empowermerit Grant Pur >oses: Prevention 0 62,688 78,360 I. SBYS Grant: Clear Creek Arearia Grant Pur }oses: Education &Support 45,832 128,000 128,000 :g Extension-Strengthening Families Grant Pur >oses: Prevention 0 2,300 2,300 h USDA Food Program Grant Pur }oses: All licensed child care pr{ 42,758 45,000 46,125 i Clear Creek Project/Decat Grant Pur }oses: Prevention 58,034 58,034 58,034 I Farnilv Preservation Grant GrantPurposes:Prevention 125,445 100,000 100,000 k Foster Care Reunffication Grant Pur >oses: Prevention 9,269 0 0 i DHHS/HS Expansion Grant Purposes: Education & Support 90,023 143,300 143,300 m SummerlntensiveSupervision/Decat Grant Purposes: Prevention 11,515 13.000 13,000 :~ Conununily [uverUle Justice/Decat Match Grant Purposes: Prevenhon 7,000 6,000 6,000 t! Drug &Violence Prev/Decat Grant Purposes: Prevention 10,365 13,818 13,818 p luvenile Justice Grant Purposes: Prevention 18,151 31,713 31,713 q Hacap/Part Day HS Contract Grant Purposes: Education & Support 16,159 6,000 0 r Summer Food Sev.'ice Program Grant Purposes: Prevention 5,221 11,000 11,000 0 0 0 w Board Restricted Emergency and Building Fund 10,000 10,000 10,000 [iTOTAL RESTRICTED FUND (also shownn page 2, line 4) 732,447 ~ 909,985 920,422 Grantor/l~!atched by 1999 2000 2001 ~ hivefairy of lo~'a Work Study / Various Grants and United Way 45,690 / 15,230 50,700 / 16.900 50.700/16,900 ('Jd: Dept of Human Rights / City, Count3.', United Way, Decat, and USDA CCFP ~8.8a~ / a3,740 38,841 / a3.7~o 38,8-I] / 43,740 Dept of Education / Headstart Expansion Grant, City, Count},, UWay, USDA CACF 223,986 / 164,087 191,559 / 146,803 ]91.559 / 146,803 I)VP: Dept of Public Health / Decat Project, City, County, USDA CCFP and UWay 40n60 / 19,743 38,372 / 21.203 38,372 / 21,203 Clear Creek/JohnsonCounty, United Way 58.034/11.897 58,034/18,531 58,034/18,531 Headstart Expansion / Department of Education and United Way, Johnson County 9o, o23 / 18,005 143,300 / 28.660 143,300 / 28,660 ~uccessful Families Initiative / City, County, United Way, Johnson County Decat 125,445 / 11.364 ]00,000 / 11.364 i00,000 / i1.364 .J32 Dept of Human Rights / Johnson County Decat, and Urnted Way 18,151 / 4,379 31,713 / 5.839 31,713 / 5,839 !TOTAL MAT_CHING GRANTS (also shown pg. S, lin~e2_) .... 1642.33__0/288.445 6_52,,19/293.0~0. I 652,519/293,040 !X-KIND .gUPPORT BETAIL 1999 2000 2001 Se trices/Voltmteers (Detailed Below) 106,635 l 11,967 117,565 i · iMaterial Goods (FY99 includes computers, food and supplies, and educational mater 7,544 9,922 10,000 Variety Club Van (1/2000) 0 23,000 0 !Other: (Please specib,.,) Wilhams Pipeline Pheasant Ridge Playgro_und 11,000 0 _ 0 ~STOVALIN-KINDSUPi'ORV<al'soshownonpage2,1ine4) . [ 725,1791 144,SS9~ 127.565 Notes and Comments: f Hours Value Total i 13oard Members 360 $ 20.00 $ 7,200 !Staff Donated Hours 1,780 $12.00 $ 21,360 frogram Volunteers/Interns/Practicum'. 5,700 $ 7.00 $ 39,900 ~Klcking for Kids 560 $10.00 $ 5,600 :Medical Doctor Volunteer 390 575.00 $ 29,250 ?,,,fessional Volunteers (Legal, nurses, Ed 95 $35.00 $ 3,325 ' :als 8,885 $106,635 -5- SALARIED POSITIONS AGENCY Neighborhood Centers of Johnson County I "X" all that apply FTE* Salary ,-- Position/Title ~- m ~ ~ Last This Next Actual This Budgeted % Year Year Year 1998 Year 2000 Change Executive Director 38 X X 13% 1.00 1.00 1.00 44,075 47, 160 48,339 2.5% Associate Director 43 X X 14% 1.00 1.00 1.00 37, 100 39,697 40,689 2.5% Directors: Youth, Child, Famil3 43 X X 16% 3.25 3.00 3.00 96,660 90,800 93,070 2.5% Community Involvement Dir. 38 X X 16% 0.60 1.00 1.00 18,489 29,814 30,559 2.5% Fiscal Manager 38 X X 16% 0.75 1.00 1.00 25,364 32,561 33,375 2.5% Even Start Program Specialist 38 X X 17% 2.00 2.15 2.15 51,205 56,310 57,718 2.5% Family Advocates 38 X X 17% 4.50 4.50 4.50 121,235 121,600 124,640 2.5% Youth Leaders/Coordinators 33 X X 18% 4.00 4.00 4.00 95,448 99,000 101,476 2.5% Youth & Family Specialist 33 X X 18% 2.25 4.50 4.85 54,850 108,000 119,310 10.5% A On Site Directors 33 X X 18% 1.67 1.60 2.00 35,906 40,000 51,250 28.1% A Lead Teachers 33 X X 21% 5.90 7.00 7.00 98, 156 131,040 134,316 2.5% Child Advocates 33 X X 25% 9.00 10.50 10.50 139,966 152,880 156,702 2.5% Administrative Assistant 33 X X 22% 1.75 1.75 2.00 25,924 30,940 35,360 14.3% A Summer Food Program Staff 11 X X 8% 0.125 0.25 0.25 2,175 4,160 4,160 0.0% B fintenance 11 X X 8% 0.50 0.75 8,320 12,480 50.0% -\ Food Service Positions 33 X X 23% 0.75 1.20 1.50 11.823 19,344 24,785 28.1% :\ UI Workstudy 0 0.00% 4.75 5.00 5.00 15,230 16,900 16,900 TOTAL FTE's and SALARIES 43.29 49.95 51.50 873,606 1,028,526 1.085,129 5.5% * Full-time equivalent: 1.0=full-time; 0.5=half-time; etc. Paid Leave: equals the number of FTE equivalent days per year. Employees paid leave is based on their FTE status. All employees receive holiday pay prorated to their FTE. A .5 FTE employee receives 4 hours of holiday pay, a 1 FTE employee receives 8 hours holiday pay. Employees who work greater than 20 hours per week receive sick pay Employees who work 30 hours per week or more receive vacation pay. Vacation: years 1-2 = 10 days, years 3-4 = 15 days, years 5+ = 20 days Retirement Plan: All employees are eligible for a self-contributing 403(B) retirement plan. .es A. Increase in FTE projected for FY00.2.5% increase in rate of pay. B. Summer only position jccogs/xlbudg.xls - 6 - '465- AGENCY Neighborhood Centers of Johnson County ACCOUNTABILITY 0UESTIONNAIRE A. Agency's Mission Statement or Primary Purpose Neighborhood Centers of Johnson County is dedicated to building a better future for people in low-income neighborhoods through programs that educate, foster self-esteem, strengthen families and create a sense of community. B. Board of Directors: 1. Please attach a list of your agency's Board of Directors (Page 7A) 2. Frequency of meetings: Monthly Meetings 3. Briefly describe board orientation and ongoing training opportunities: Board orientation is provided by the Board President and Executive Director. We have also implemented a mentoring program for incoming board members. Additional materials and support are provided by United Neighborhood Centers of America. Strategic planning sessions for board members are held bi-annually. C. Finances: 1. Are there fees for any of your services Yes X No~ a. · If YES. describe circumstances. (See below) b. Are they fiat fees or sliding fees? Yes X No NCJC only charges fees for families in our full day child care program who are unable to obtain other child care subsidies. The child care fees are on a sliding scale based on USDA Food Program eligibility. 2. Does your agency have: Internal audit External audit X Financial review Frequency Annual Complete Audit 3.Has your agency filed the Annual Report with the Secretary of State7 Yes X No 4. Has your agency filed Form 990 with the IRS? Yes X No 5. Please discuss your agency's fundraising efforts, if applicable. The primary source of fundraising continues to be grant writing through local, state and federal sources. The annual "Kicking For Kids" Soccer Tournament has been a positive way to raise money and interest in Neighborhood Center programs from a broader community. Neighborhood youth and adult committees also hold events (bake sales, car washes, fiestas, etc.) which raise dollars for programs. D. Management: 1. Does each professional staff have a written job description? Yes X No 2. Is the agency Director's performance evaluated at least yearly? Yes X No By Whom? Board of Directors -466- 7 5-99 NEIGHBORHOOD CENTERS OF JOHNSON COUNTY BOARD OF DIRECTORS, 1999 PRESIDENT: Dawn Barker-Anderson Meardon Sueppel Downer & Hayes 122 S Lirm Street Iowa City, Iowa 52240 338-9222 VICE-PRESIDENT: Bryce Freeman Proctor & Gamble 318 Linden Court Iowa City IA 52245 W: 339-2297; H: 358-1901 e-mail: freeman.bj@pg.com SECRETARY/ Sue Dulek TREASURER: Legal Services Corporation of Iowa 430 Iowa Avenue , Iowa City IA 52240 351-6570; fax: 351-0079 DIRECTORS: Harry Wolf Stephen Trefz Southgate Development Co. Community Mental Health P.O. Box 1907 505 East College Street Iowa City, Iowa 52244-1907 Iowa City, Iowa 52240 337-4195; fax: 337-9823 338-7884; fax: 338-7006 Dyan Riggin Norma Castillo 341 Main Street University of Iowa PO Box 336 2656 Roberts Road, #2C Tiffin, Iowa 52340 Iowa City IA 52246 645-1296 337-7316 Karin Franklin Inez Donnell City of Iowa City 1928 Broadway St., Apt. I 1618 Wilson Street Iowa City IA 52240 Iowa City, IA 52240 341-7072 356-5232; fax: 356-5009 Jim Magera Tim Spivey 2211 Oakleaf St., #3 3581 Hal f Moon Avenue Coralville, IA 52241 Tif~n, Iowa 52340 358-6906; eomail: jmaaera~-~avalon.net 645-1296 -467- AGENCY Neighborhood Centers of Johnson County E. Program/Services: Please define your agency's units of service (service definition, length of time, cost per unit of service, number of units provided, direct or indirect.) For FY99, the defined unit of service is one hour in length for education and prevention services. We recorded 185,369 direct service units during the last program year. (i.e. Child development programs equal 10 units of service, tutoring equals .5 units of service, etc.) The agency cost per direct service unit was $6.70. 1. Education and Support Programs: 138,078 Units of Service infant/toddler literacy program, four year old preschool, infant and toddler child development programs, school aged child care, group and individual parent education, ESL/GED classes, family nights, information and referral, neighborhood outreach, counseling, direct assistance 2. Prevention Programs: 47,291 Units of Service after school youth programs, teen activities, summer intensive supervision, tutoring, in-school mentors, work experience, community service, group and individual parent education, neighborhood councils, special events, information and referral, neighborhood outreach, counseling, transportation to summer school, direct assistance Please supply information about clients served by your agency during the last two complete budget years. Refer to form instructions for definition of duplicated and unduplicated. Enter Years- 1998 1999 1. How many Johnson County residents (including Iowa la. Duplicated count 104,707 112,078 City and Coralville) did your agency serve? lb. Unduplicated count 2,595 2,301 * 2. How many Iowa City residents did your agency 2a. Duplicated count N/A N/A serve7 2b. Unduplicated count 1,984 1,372'* 3. How many Coralville residents did your agency 3a. Duplicated count N/A N/A serve? 3b. Unduplicated count N/A N/A 4. How many units of service did your agency provide? 4a. Total 159,509 185,369 4b. To Johnson County 159,509 185,369 Residents · We recorded a decrease in unduplicated contacts in FY99 due to less transition in many of our programs. This number no longer represents contacts when intake forms are not completed. · *We have seen huge growth in our programs in the Clear Creek community during the past fiscal year. We have adapted our record keeping during this funding year and no longer record one-time contacts during special events and other program activities. 5. Other areas served: Do you provide service to areas outside of johnson County? No Area(s) served: N/A Services N/A provided: Funding Sources: N/A -468- 8 AGENCY Neighborhood Centers of Johnson County 6. Client Profile (for last complete year, if available): 0 - 5 374 Female 1335 African American 541 6 - 17 1030 Male 966 Native American 7 18 - 29 594 Asian 30 30 - 61 285 Hispanic 267 62 - 75 18 , CaucasianfNon-Hispanic 1311 75+ 0 Multi-racial 145 7. Evaluation and Review: A. Please discuss how your agency measures the success of its programs. It is the goal of each program to develop and implement measures of assessment which; 1 ) track individual and group success, 2) assist in planning and implementing effective programs that best fit the needs of the families, 3) encourage goal setting by participant. Evaluation tools include participation records, pre and post tests and neighborhood surveys. Additionally, statistics on child abuse, juvenile crime and police reports are indicators of the neighborhood profile and guides programming. We are working with the school districts to track truancy and school performance as they relate to Center programs. Neighborhood Centers also participates in the federal evaluation through the Department of Education Even Start Family Literacy Program. We maintain our accreditation through the National Association for the Education of the Young Child (NAEYC) for all licensed child development programs and will be evaluated every two years. B. Does your agency have performance objectives? (give several examples.) Performance objectives are both agency and individual program driven. Education programs track academic successes of school-aged children, graduation rates of adults, level of English proficiency achieved, developmental levels of children birth through seven. Prevention programs follow juvenile court records, truancy reduction and academic achievement. Neighborhood Support programs record child abuse reports and police calls within the neighborhoods. C. What plans does your agency have to increase efficiency and effectiveness? The challenge to maintain effective programs as our agency grows and funding evolves is always with us. During this funding year, we adapted our management team to better fit our programming efforts and capitalize on expertise within our agency. We also believe this will increase program quality. Bi-annual strategic planning assists us in planning effective programming strategies as well as providing vision and direction. Strengthening collaborative efforts with agencies in Johnson County also provides more efficient and enhanced opportunities for families. 8. In what ways will the needs of your service population change in the next five years: We anticipate welfare initiatives of the past few years to continue to impact the families living in our three neighborhoods. As we look to future program direction, the number one challenge will be supporting both parents and children as primary caregivers return to the workforce. This will include programs focusing on employment for adults, increased number of prevention programs for school aged youth and maintaining child care space and parent support programs for preschool children and their parents. In addition, we foresee a greater need to provide employment and community opportunities for teens, preparing them to successfully move into the world of work. 9 -469- AGENCY Neighborhood Centers of Johnson County 9. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: Maintaining continuity of service is an on-going challenge. While we have been successful at continuing programs through state and federal grants, it is generally a year-to-year basis. Those transitions are sometimes difficult for staff and program participants. Also, it is sometimes difficult to match grant and other funding dollars to the important issues identified within the neighborhoods. 10. List complaints about your services of which you are aware: As more and more children maintain their space in the child care programs, the waiting list for those programs is often of great concern for parents. Parents also cite the need for increased hours on weekends and evenings as an important issue. And while we are currently open each evening during the week and some weekend hours, it is often only one evening program and still does not meet the number of program needs for neighborhood families. In the Clear Creek community, we are responding to inadequate space concerns by moving out of our rented space and into school and church space in the upcoming year. 11. Do you have a waiting list or have you had to turn people away for lack of ability to service them? What measures do you feel can be taken to resolve this problem: During this funding year, we have recorded an increase in waiting lists throughout our programs. Even with an increase in child care spaces this year, our child care rooms generally have waiting lists. In other programs, such as school-based and parent support services, we meet the demand by limiting the number of referrals or the number of contacts. Although there are numerous places to expand our programs, we continue to conduct outreach and recruitment only within our target neighborhoods How many people are currently on your waiting list? 127 12. In what way(s) are your agency's services publicized? Personal outreach contacts in the neighborhood, monthly neighborhood newsletters, quarterly community newsletters, agency brochure, articles and press releases in local newspapers, Johnson County Services Directory, United Way brochure, speaking engagements, television and radio 13. United way involvement by your agency: ("X' if agency participates) a. Agency Directors Meetings X b. Agencies Representative to Funding X Hearings c. Business Blitz X d. Day of Caring X e. Kick Off X f. Victory Reception X g. Other Volunteer Action Center 10 -470- AGENCY Neighborhood Centers of johnson County AGENCY HISTORY In 1973 the management and residents of the Pheasant Ridge Apartments approached the School of Social Work to develop a program because of the problems they were experiencing in the neighborhood. Child abuse, police reports, vandalism and disputes among neighbors all contributed to a diminished quality of life in the complex. The Pheasant Ridge Neighborhood Center was established in a three-bedroom apartment with the goal of enhancing the quality of life in the neighborhood. For the past 26 years the Pheasant Ridge Center has offered on-site educational and recreational opportunities, connected people to resources in the community, and encouraged a sense of community. The success of the Pheasant Ridge center prompted the Iowa City community to support the expansion of the agency in 1988 to a second low-income neighborhood in Iowa City: Broadway Street. Like Pheasant Ridge in 1973, the need for prevention programs was evident in the disproportionate number of child abuse cases, police reports and juveniles on probation. Neighborhood Centers joined forces with Head Start and built a 6,000 square foot facility in 1990. Since the Broadway Street Neighborhood Center has been in operation, the quality of life in the neighborhood has improved, as seen by the decrease in child abuse reports. The Neighborhood Center concept is unique in that we bring programs to the people who would otherwise have difficulty accessing services either because of transportation, child care, financial constraints or a lack of knowledge of what resources are available. In addition to neighborhood based services, an important function of our agency is to connect our neighbors to other resources in the community. Our agency works closely with other United Way agencies. The Neighborhood Center has also developed successful partnerships with the Iowa City schools and the Iowa City Police Department. Our collaborative efforts have decreased the number of drug dealers and gang members in the area and have reduced the overall number of police reports. Our work with the schools has helped parents become more involved in their children's education and has increased the academic skills of participating youth. Neighborhood Centers strives to meet the changing needs of our neighborhoods and our community. With the recent welfare reform initiatives we have seen less demand for respite childcare and a greater demand for full-day childcare. As more parents move from welfare to work, we have tried to keep pace with the tremendous increase in demand for childcare. As a measure of the increased demand, it is worth noting that in 1995 we offered a total of 12 child care spaces in our cooperative - this year we have 106 full day childcare spaces. The additional space includes a collaborative effort with HACAP Headstart to extend daily hours and provide year round programming for our 4 year-old preschool. We are also very proud of the quality of our early childhood programs. In February, the National Association for the Education of the Young Child accredited childcare programs at Broadway and Pheasant Ridge. We expanded our efforts in areas outside of Iowa City as we continue prevention programs in the Clear Creek area of western Johnson County. With the help of individuals, businesses, churches and the Clear Creek Amana schools, we have established dynamic Neighborhood Center in the community of Tiffin. This year we began managing the School Based Youth Services Program for the Clear Creek Amana School District and a family support program for families with children birth to 5 years. Since 1995, we have helped bring over $250,000 per year in programming for youth and families in the Clear Creek area from outside the Johnson County area. We are requesting increases in funding from the City, County and United Way that will allow us to maintain program continuity and attract new sources of support. We use much of the local dollars for our core program and as match money for grant support funding sources outside Johnson County. 11 -471- AGENCY Neighborhood Centers of Johnson County FY99 GOALS Please state FY99 goals and report status of progress/completion. GOAL I: Create educational opportunities for children, adults and families so they might realize their full poten- tial in school, family, community and the world of work. GOAL II: Build life skills and strengthen natural networks of support though increased opportunities for youth and adults to become positively involved in their neighborhood, school and community. During the past few years, we had been working toward the creation of an outcome measurement tool that would measure the progress of a family on several key variables at fixed intervals. While each of our various programs have measured outcomes specific to their primary population (i.e., school attendance, grades involvement in juve- nile court for afierschool and teen programs), we were really in search of something that could give us a clearer picture of the progress of an entire family. We decided to use a tool created by the National Resource Center for Family Centered Practice, The "Automated Assessment for Family Progress" (AAFP) measures family wellbeing and progress over eight categories of variables. Families are administered the tool when they enter the program and will be reassessed at the end of the grant year. Variables for measurement include employment, education, commu- nity involvement, self-sufficiency, household management, food supply, health, housing, emergency/crisis, and house- hold. Results will be analyzed based upon a correlation of intensity of service and positive outcomes. Participants are sampled once per year at the time of entry into the program. AAFP data has been collected on over 100 families between December of 1998 and June 1, 1999. We will have pre and post test results in the upcoming six months. The Hawaii Early Learning Profile (HELP) is a developmental assessment used with children birth through five years. It is an important and practical tool for building parent skills and offer case specific curriculum for child development. HELP provides family involvement at every step in assessing cognitive, language, gross/fine motor, social-emotional and self-help skills. Forty five young children (birth to 5) have been administered a pre and post HELP assessment. The post tests were administered in a range of 6-9 months after families had been enrolled. Thirty-six of those children come from families that are receiving the full array of family support services. Early results for children of families in the program appear quite good. Each individual variable has a developmental score range for 0-2, with a score of 1 be- ing in the normal or average developmen- 6 -~ tal range for the child's age. The ag~e- i Hawaii Early Learning Profile Child gate score for all variables can range from Development Outcomes H ~d-i- 0-10 with a score of 5 being in the nor- 5 mal/average developmental range. As a collective, children from families en- 4 J [] Program Entry ~ 4 rolled in support programs scored a 3.84 1221 Post-Test UpOFl entry into the program. At post test, 3 ' they had improved to an aggregate score ; of 5.13, slightly above the average de- i -- velopmental range. As was expected, we z ~/i saw the greatest improvement from chil- dren that entered the program with more , !Z8; ~ severe developmental delays. One girl ~ __.~.-~r- went from a score of 0 to a score of 4 in 0 ,_2~ '~' seven months in program. The early re- s ~ suits from this project tend to shbstanti- o, ~ ~, g ~, ate our methods of linking child care/ , v° ~ ~r o, child development programs, in relation- r '?~ ~, ship to positive outcomes for children. [ ~ < 12 -472- AGENCY Neighborhood Centers of johnson County In evaluating prevention and school-aged programs, we are focused primarily on academic records and collabora- tions that encourage school success for the individual student. This year, both the Clear Creek/Amana and the Iowa City Community School District shared grades and attendance reports with Neighborhood Centers. With staff at each neighborhood school this year, and additional mentoting and tutoring programs, we feel that programs have positively impacted students in our neighborhoods. We have recorded an overall increase in school achievement during this funding year. For example, the 5~/6~ grade math at Roosevelt has noted an overall improvement in participants' performance on monthly diagnostic tests. Attendance records for elementary students show an overall 5% decrease in absences for program participants in the spring semester as compared to last fall. Also, total number of unexcused absences showed a decrease in the fourth quarter as compared to the rest of the school year. With junior high and high school students, we see a .25 increase in overall grade point average. Collaborative efforts assist our programs in meeting goals. Also, while we are able to serve a number of families directly, many more family members received services because of collaborative efforts. In school aged programs overall, Neighborhood Centers participates in child study teams to design individual student learning plans. In one case, the Individual Education Plan (IEP) was held at the Neighborhood Center, and resulted in a parent and teacher meeting for the first time in three years. With programs for the very young child, linkages with Grant Wood AEA and the Wendall Johnson Speech and Hearing Clinic at the University of Iowa have greatly increased services for children under five and their families. 13 -473- AGENCY Neighborhood Centers of johnson County AGENCY PROGRAM GOALS AND OBJECTIVES (Several pages are provided, please add any additional pages you may need with your agency name as a header) GOAL I: Create educational opportunities for children, adults and families so they might realize their full potential in school, family, community and the world of work. OBJECTIVE A: Provide educational support for children to enhance their self-esteem, self- awareness and build academic and communication skills. TASKS: · Conduct child development activities each week for 75 children ages birth to 7 years while their parents attend adult education classes and ESL. · Provide tutoring and weekly access to Broadway, Pheasant Ridge, and Clear Creek 100 children and their parents during the school year. · 100 children birth-3 will participate in child-centered, developmental activities 5 times each week for 40 to 50 hours per week. · Provide all-day preschool and Head Start program for 32 at-risk 4 year-olds at the Broadway and Pheasant Ridge Centers. · Conduct tutoring program and study time for 80 youth 2 times each week during the school year at all three Centers · Provide educational afterschool programming ibr 150 school-age children at Clear Creek, Broadway, Pheasant Ridge, Mark Twain and Roosevelt schools. OBJECTIVE B: Create an environment where Center staff and neighborhood parents work in pannership, communicating regularly to build mutual understanding and greater consistency for children; and facilitate the active involvement of parents as the first teacher of their children. TASKS: · Provide educational and parent education training for 100 parents from Broadway, Pheasant Ridge Neighborhood .Centers, and Clear Creek Amana Schools to prepare their 150 children for school success. · Facilitate 20 weekly parent / child in-home visits to promote literacy activities through family directed reading themes. · Conduct monthly group activities focused on reading/literacy with 25 parents at Neighborhood Centers and neighborhood schools. 14 -474- AGENCY Neighborhood Centers of Johnson County · In collaboration with the schools, transport and coordinate bimonthly parent / child activities for 35 families at Roosevelt or Twain family resource rooms. · Facilitate the participation of 50 parents in school events and volunteer activities in their child 's classroom. · Offer English as a Second Language classes for 40 adults at Broadway 2 times per week. · Provide Adult Basic Education and GED classes to 35 parents from Broadway and Pheasant Ridge. · Provide tutoring and weekly access to Broadway and Pheasant Ridge computer lab for 75 parents and their children. · Provide 50 households, through group or home-based "life skills" learning opportunities, that will include parent education and support, financial management, nutrition counseling and referral to appropriate resources. · Recruit 20 parents with young children in Neighborhood Centers child care to become volunteers in the Broadway and Pheasant Ridge early childhood programs. · Continue Parent Advisory Committees at all three Centers made up of parents with children in Early Childhood and Youth Development programs at the Centers. GOAL II: To build life skills and strengthen natural networks of support through increased opportunities for youth and adults to become positively involved in their neighborhood, school and community. OBJECTIVE A: Expand outreach efforts in early intervention programming to prevent drug abuse, violence and criminal activity in the Broadway Street, Pheasant Ridge and Clear Creek Neighborhoods. TASKS: · Carry out education, recreation and cultural components for the 80 youth participating in the Learning Enrichment Asset Development (LEAD) project. · Continue LEAD project for 80 children ages 6-17 at the Pheasant Ridge Neighborhood Center. · Organize and conduct a tutoring program twice per week to reach 80 youth. · Conduct Community Crime Prevention program for 100 youth ages 6-17 at Broadway Center. · Provide 30 hours of recreational and team building activities to 50 teens from Clear Creek, Broadway and Pheasant Ridge neighborhoods. 15 -475- AGENCY Neighborhood Centers of Johnson County · Provide a minimum of 30 hours oftraining/workshops to 50 teens on drug abuse and violence prevention at all three Centers. · Provide 60 hours of pre-employment experience and community service to 75 youth ages 10-17 from all three Centers. · Provide after school programming for 60 school-aged youth from Clear Creek area. · Provide outreach and family support services to 175 families in the Broadway, Pheasant Ridge, and Clear Creek areas. · Coordinate 12 well baby and immunization clinics at all three Centers. · Provide in-school support and mentoting for 300 children at the following schools: Mark Twain, Roosevelt, Southeast Jr. High, City High, and Clear Creek's elementary, middle and high schools. OBJECTIVE B: Promote a sense of community and reduce isolation in areas served by Neighborhood Centers. TASKS: · Provide monthly newsletter to 700 families in the Broadway, Pheasant Ridge and Clear Creek neighborhoods. · Outreach to 50 per families each week to provide family support services and encourage participation in formal programs and community building events. · Continue to expand resident participation in Parent Advisory Groups at each Center to provide input on programming and address larger neighborhood and community issues. · Conduct regular meetings of the Parent Advisory Groups at each Center. · Conduct biomonthly "Family Night" at Broadway, Pheasant Ridge and Clear Creek. · Conduct weekly "Parent Support Group" at Pheasant Ridge, Broadway and Clear Creek. · Organize 24 special events for families creating opportunities for families to come together and build support network. · Continue to encourage "ownership" of the Center through resident initiated groups (such as the neighborhood crime prevention steering commiUee, neighborhood council and advisory groups) and volunteer opportunities. · Conduct leadership training program for 12 residents in the Pheasant Ridge, Broadway and Clear Creek neighborhoods. · Employ adults and 30 youth from the neighborhoods in center programs. AGENCY Neighborhood Centers of Johnson County OBJECTIVE C: Assist families in meeting fundamental needs. TASKS: Provide informational, referral and advocacy to families in need of emergency/direct assistance · Distribute clothing and food to 500 families. · Provide transportation to 35 adults and 50 children to attend adult education and summer school classes. · Provide access to telephone and deliver phone messages. · Maintain Block Parent sites at Centers. · Distribute Table-To-Table food to 350 families in the Broadway and Pheasant Ridge Neighborhoods. OBJECTIVE D: Provide childcare for families that will enable them to be employed or seek, train and/or retrain for employment. TASKS: · Provide full-time and pan time, licensed NAEYC accredited child care/child development classes for 75 children aged 6 weeks - 3 years. · Coordinate childcare for youth while parents attend patenring groups, advisory meetings and Neighborhood Council meetings. · Provide childcare during other adult center activities. · Conduct child development activities 3 times each week for 75 children birth-5 years while their parents attend adult education classes. · Provide "Parents as Partners Pre-School for 5 days per week for sixteen 4 year-olds in the Pheasant Ridge Neighborhood. · Provide summer 4 year-old preschool for 16 children. · Provide after school and summer childcare for school aged children. RESOURCES NEEDED TO ACCOMPLISH TASKS: · 50 FTEs for programs · 5 paid administrative staff · 1 maintenance staff 17 -477- AGENCY Neighborhood Centers of Johnson County · 90 volunteers · 3 neighborhood centers, fully furnished and insured, at Broadway, Clear Creek and Pheasant Ridge · Telephone system at each Center · 3 photocopy machines · Equipment and supplies for licensed day care space - 120 children · 2 licensed playgrounds · Computer system for each Center · 4 passenger vans with full insurance · Professional liability insurance · Educational materials · Expendable supplies and food COST OF PROGRAM FY 99: $1,240,720 FY 00: $1,363,691 FY00: $1,424,625 18 -478- Pentecrest Inc./Pathways ADHC HUMAN SERVICE AGENCY BUDGET FORM Director: Joel Wulf, Director, ADHS Address: 603 Greenwood Drive, Iowa City City of Coralville Johnson County City of Iowa City Phone: {319) 339-6162 United Way of Johnson County Completed by: Joel Wulf CHECK YOUR AGENCY'S BUDGET YEAR ~/~/0~p roved by Chair: David Brown 1/1/00 -- 12/31/00 on September 30, 1999 /30/01 4/1/00 -- 3/31/01 7/1/00 -- 6/30/01 X COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e. Program 1, 2, 3, etc.) 1. Pathways Adult Day Health Center Pathways Adult Day Health Center provides adult day health services that identify and meet the needs of physically and psychologically challenged adults and their families or primary caregivers. Local Funding Summary: 4/1/98 o 4/1/99 - 4/1/00 - % of Total 3/31/99 3/31/00 3/31/01 Budget United Way of Johnson County -- 90 90 97,500 2.6% Does Not Include Designated Gvg. FY99 FYO0 FY01 City of Iowa City 90 90 92,000 .70% Johnson County 950,000 950,000 950,000 17.5% City of Coralville 90 90 9500 .01% -1- -479- Pentacrest Inc/Pathways ADHC BUDGET SUMMARY ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR Enter Your Agency's Budget Year --~ FY 99 FY O0 FY 01 1. TOTAL OPERATING BUDGET $236,135 $266,842 $285,478 (Total a + b) a. Carryover Balance (Cash from line 3, previous col- 0 ($2,707) ($2,707) umn) b. Income (Cash) $236,135 $269,549 $288,185 2. TOTAL EXPENDITURES (Total a + b) $238,842 $269,549 $285,478 a. Administration $26,425 $40,635 $41,854 b. Program total (List Programs below) 1. Pathways Adult Day Health Center $212,417 $228,914 $243,624 2. 3. 4. 5. 6. 7. 8. 4. RESTRICTED FUND BALANCE (Total from page 51 0 0 0 5. IN-KIND SUPPORT (Total from page 5') $1,560 $1,560 $1,560 6. NON-CASH ASSETS $16,480 $17,000 $17,500, Notes and Comments: A loss of $2,707 was reported in FY 99. However, the program maintains a budget surplus. The administrative fee includes the salaries of the Consulting Medical Director; Director, Adult Day Health Services; Dietitian; Executive Director and the services such as billing, purchasing, etc... The salary line item includes both wages and benefits. *Briefly describe how local funds were spent last year: The provision of adult day health services to low income individuals residing in Johnson County. -480- - 2 - Pentacrest Inc/Pathways ADHC AGENCY INCOME DETAIL ACTUAL THIS YEAR BUDGETED NON- PROGRAM PROGRAM LAST PROJECTED NEXT YEAR DIRECTED ! 2 YEAR FUNDING 1. Local Funding Sources ~ $72.047 $72.750 $85.667 ~ 0 $85,667 a. Johnson County $50.000 $50.000 $50.0D0 0 $50.000 b. City of Iowa City 0 0 $2,000 0 $2,000 c. United Way 0 0 $7,500 0 $7,500 d. City of Coralville 0 0 $500 0 $500 e. Heritage Area Agency on Aging $15,750 $15,750 $15,750 0 $15,750 f. Child and Adult Care Feeding Program $6,297 $7,000 $9,917 0 $9,917 _2. GraqLs ;State. Federal. Foundations (Total la - lfi _ ~ _ ~ _ _ _ a. None b. c. d. 3. Net Sales of Services (sources) _ _ _ $158.96_8 $193.249 r $199,_406 _ 0 J ~199.406 a. Adult Day Health Service - Fee for Service $158,968 $193,249 $199,406 0 ~ 199,406 b. c. 4. Net Sales of Ma_terialS (squrceS) .... a. None b. c. 5. Contributions/Donatiens _ _ ~1.246 $1.000 .. $515_ 0 $5]5 a. United Way Designated Giving $646 $500 0 0 0 b. Other Contributions $600 $500 $515 0 $515 6. Special Events 0 I $1.000 $1.000 0 $1.000 a. Theater Event 0 $1.000 $1.000 0 $1.000 b. c. 7. Imerestlnco~e_ _ $878 ] $700 $721 } 0 ~721 _ 8. Other- List Below Including Miscellaneous $3.196 I $850 $876 'I 0 $876 a. Case Management Assessments $665 $600 $618 0 $618 b. Miscellaneous Income $2,531 $250 $258 0 $258 c. TOTAL INCOMI5 Ish~own also on gage 2. line lb), _ I $236.135 $269,549 $288.185 ~ 0 $288.185 Notes and Comments: -3- -481- Pentacrest Inc/Pathways ADHC AGENCY PROGRAM EXPENDITURE DETAIL ACTUAL THIS YEAR BUDGETED PROGRAM PROGRAM LAST YEAR PROJECTED NEXT YEAR ADMIN. 1 2 1. Salaries $107,570 $11%062 $120,634 0 $120,634 2. Employee Benefits and Taxes $19,944 $24,996 $25,745 0 $25,745 3. Staff Development $2,956 $1,500 $1,545 0 $1,545 4. Professional Consultation $26,425 $40,635 $41,854 14.5% $41,854 5. Publications and Subscriptions $1,191 $700 $721 0 $721 6. Dues and Memberships $367 $800 $824 0 $824 7. Mortgage, Rent, and Property Tax $29,850 $34,200 $40,000 0 $40,000 8. Building and Maintenance $760 $1,000 $1,030 0 $1,030 9. Equipment Purchase/Rental/Maintenance $770 $1,940 $1,030 0 $1030 I O. Utilities (included in rent) 0 0 0 0 0 11. Telephone $2,488 $2,000 $2,060 0 $2,060 12. Office Supplies and PostaOe $3,995 $3,1 O0 $3,193 0 ~3, 193 13. Printing and Publicity $6,740 ~3,500 $3,605 0 $3,605 14. Local Transportation $5,973 $11,500 $9,585 0 ~9,585 15. Insurance $3,351 ,$3,000 $3,090 0 $3,090 16. Audit {included in professional consultation) 0 O 0 0 0 17. Interest 0 0 0 0 0 18. Other (Specify):Employee Testing $120 $60 $120 0 $120 19. Computer Services 0 $500 $515 0 $515 20. Service Contracts $165 $2,500 $ 2,575 0 $2,575 21. Vehicle Repair $154 $1,500 $1,545 0 $1,545 22. UcenselCARF 0 ,$2,500 $2,575 0 $2,575 23. Food $15,044 $14,200 $14,626 0 $14,626 24. Staff Mileage $2,403 $1,808 $1,862 0 $1,862 25.Miscellaneous * See Notes $8,575 $6,548 $6,744 0 $6,744 Notes and Comments: Miscellaneous expenses include: leased equipment, depreciation, program supplies and miscellaneous. The administrative fee includes the salaries for the consulting Medical Director; Director, Adult Day Health Services; Dietitian, Executive Director and the services such as billing, purchasing, etc... -4- -482- Pentacrest Inc/Pathways ADFIC AGENCY ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR RESTRICTED FUNDS FY 99 FY O0 FY 01 Restricted by: Restricted for: Total Restricted Funds (also shown page 2, line 4) 0 0 0 # MATCHING GRANTS FY 99 FY O0 FY 01 Grantor/Matched by: Total Matching Grants (also shown on page 3, line 2) 0 0 0 IN-KIND SUPPORT DETAIL FY 99 FY O0 FY 01 Services/Volunteers 260 hours ~6,00 $1,560 $1,560 $1,560 Material Goods 0 0 0 Space, Utilities, etc. 0 0 0 Other: (Please specify) 0 0 0 TOTAL IN-KIND SUPPORT {Shown also on page 2, line 5) $1,560 $1,560 $1,560 Notes and Comments: - 5 - -483- Pentacrest Inc/Pathways ADHC AGENCY SALARIED POSITIONS ACTUAL THIS BUDGET- % LAST YEAR ED CHANGE FTE* YEAR PROJECT- NEXT ED YEAR "X" all that apply Position Paid Health Retire % Last This Next FY 99 FY O0 FY 01 Lye Ins Plan Benefits Year Year Year Social Worker (MSW) X X X 20% 1.0 1.0 1.0 $32,400 833,372 $35,041 5% Registered Nurse X X X 20% .5 .5 .5 820,592 $21,210 822,271 5% Certified Nursing Assistant X X X 20% 1.0 1.0 1.0 $19,968 821,216 $22,489 6% Program Assistant X X X 20% 1.0 1.0 1.0 $22,464 $24,346 $25,320 4% Rehabilitation Specialist X X X 20% 1.0 1.0 1.0 $22,464 $24,346 $25,320 4% Program Secretary X X X 20% .5 .5 .75 $9,167 811,568 $15,938 13.8% Total Salaries & FTE 5.0 5.0 5.25 $127,055 8136,058 $146,379 7.5% *Full-time equivalent: 1.0 = full.time; 0.5 = half-time; etc. jccog~ls~udget2.ooc -6- -484- AGENCY: Pentacrest Inc/Pathways ADHC ACCOUNTABILITY QUESTIONNAIRE A. Agency's Mission Statement or Primary Purpose: Pentacrest Inc. will provide adult day health services that will identify and meet the needs of physically and psychologically challenged adults and their families. B. Board of Directors: 1. Please attach a list of your agency's Board of Directors (page 7A) 2. Frequency of meetings: Monthly 3. Briefly describe board orientation and ongoing training opportunities: The Executive Director provides members of the Board of Directors with an orientation/agency manual. Board members are asked to attend meetings monthly and to meet with the Executive Director informally as appropriate. Approximately once a year, a retreat is scheduled to help Board members better understand the scope of services provided and the changes within the industry. C. Finances: 1. Are there fees for any of your services? Yes __X No __ a. If YES, describe circumstances. b. Are they fiat fees NO or sliding fees YES ? 2. Does your agency have: an intemal audit extemal audit YES financial review YES Frequency Monthly by the Board Treasurer and Finance Sub-committee. 3.Has your agency filed the Annual Report with the Secretary of State? Yes X No 4. Has your agency filed Form 990 with the IRS? Yes X__ No 4. Please discuss your agency's fundraising efforts, if applicable. The first fund-raiser for Pentacrest Inc./Pathways Adult Day Health Center will be held on Thursday, March 16, 2000. The fundraiser will be a benefit performance by the City Circle Acting Company of Coralville. D. Management: 1. Does each professional staff have a written job description? Yes X__ No 2. Is the agency Director's performance evaluated at least yearly? Yes __x__ No By Whom?_Executive Director, Pentacreset Inc. E. Program/Services: Please define your agency's units of service (service definition, length of time, cost per unit of service, number of units provided, direct or indirect.) Please supply information about clients served by your agency during last two complete budget years. -7- -485- PENTACREST, INC. BOARD OF DIRECTORS September, 1999 David Brown, Chair Hermine McLeran Hayek, Hayek &Brown 1780 Country Club Drive Bremer Bldg. Coralville, IA 52241 Iowa City, IA 52240 Phone: 319-3384681 Phone: 319-337-9606 Fax: 319-338-7376 Robert Hall P.O. Box 2611 (13 Valley View Circle) Kathy Wallace, Vice-Chair Iowa City, IA 52244 (52240) 39 Audubon Place Phone: 319-354-9176 (work-354-3288) Iowa City, IA 52245 Phone: 319-338-7646 Dr. William Olin Sr. 426 Mahaska Drive *Sharla Borg, Treasurer Iowa City, IA 52246 Iowa State Bank &Trust Phone: 319-338-1054 102 S. Clinton Street Iowa City, IA 52240 Phone: 319-356-5941 Jackie Blank Fax: 319-356-5915 830 Rider Street Iowa City, IA 52246 Phone: 319-351-6910 Dr. June Braverman 349 Koser Avenue Iowa City, IA 52246 Margaret Dormelly Phone: 319-338-4139 909 Melrose Avenue Iowa City, IA 52246 Phone: 319-354-7696 Mary Anne Madden 319-356-1821 (University Hospital) 428 South Summit Iowa City, IA 52240 Phone: 319-338-5689 * Representative to the Abbe Inc. Board of Directors -486- AGENCY: Pentacrest IndPathways ADHC Refer to form instructions for definition of duplicated and unduplicated. Adult Day Health Services: Pathways Adult Day Health Center is a community based program designed to meet the needs of adults with impairments through individual plans of care. Pathways delivers structured, comprehensive, nonresidential programs which provide a variety of health, social and related community support services in a protective setting. By supporting families and other caregivers, Pathways Adult Day Health Center enables participants to live in the community. Pathways Adult Day Health Center assesses the needs of participants and offers services to meet those needs. Participants attend on a planned basis. Unit of Service/Cost: Hourly Rate ($10.00 1s' hour) .............................................................................................$ 9.00 Levels I & II Half Day Rate (0-4 hours) ...............................................................................$25.00 Level Ill Half Day Rate (0-4 hours) .....................................................................................$30.00 Level l & II Full Day Rate (4-8 hours) ..................................................................................$42.00 Level III Full Day Rate (4-8 hours) .......................................................................................$47.00, Levels I & II Extended Day (8-12 hours) ..............................................................................$67.00 Level III Extended Day (8-12 hours) ....................................................................................$77.00 FY 99 (July 1, 1998 - June 30 1999) 29,469 1 hour units of direct service were provided. Advocacy/Awareness Provide public information regarding adult day health services/Represent frail and challenged adults. Unit of Service/Cost: Not defined. FY 99 - advocacy for 76 individuals and/or families 167 requests for information and assistance 26 presentations reaching 1272 individuals Advocacy is a direct service. Awareness is an indirect service. -8- -487- AGENCY: Pentacrest Inc/Pathways ADHC Enter Years FY 98 FY 99 1. How many Johnson County residents (including 1 a. Duplicated 0 0 Iowa City and Coralrills) did your agency serve? Count lb. Unduplicated 69 76 Count 2. How many Iowa City residents did your agency 2a. Duplicated 0 0 serve? Count 2b. Unduplicated 46 49 Count 3. How many Coralville residents did your agency 3a. Duplicated 0 0 serve? Count 3b. Unduplicated 10 12 Count 4. How many units of service did your agency provide? 4a. Total 28,364 29,469 4b. To Johnson 28,364 29,469 County Residents , 5. Other Areas Served: Do you provide services to areas outside of Johnson County? Yes Area(s) served: Iowa County Services provided: Adult Day Health Services Funding Sources: Title XIX HCBS Eldedy Waiver 6. Client Profile (for last complete year, if available): Age Gender Ethnicity 0 - 5 0 Female 47 African American 5 6 - 17 0 Male 29 Native American 0 18 - 29 0 Asian 0 30 - 61 12 Hispanic 0 62 - 75 21 Caucasian/Non-Hispanic 68 75 + 43 Multi-racial 3 -9- -488- AGENCY: Pentacrest Inc/Pathways ADHC 7. Evaluation and Review: A. Please discuss how your agency measures the success of its programs. A comprehensive survey is conducted on an annual basis to assist our program in better understanding consumer needs and the outcomes of our services. In May of 1999, a survey was mailed to all program participants who indicated the following: 1. 80% of those responding believed our services had reduced caregiver stress. 2. 55% of those responding believed our services had prevented premature or unnecessary institutionalization. 20% stated our services had allowed them to remain in the community for over 2 years. 3. 100% believed staff members could respond to emergency or life-threatening situations. Pathways Adult Day Health Center also has a Client Council. Council members work with key personnel in making changes to program structures, dietary issues, environment, services offered, etc. The Client Council meets on a monthly basis. In November of 1999, a survey will be completed and sent to collaborative partners in the provision of community support services. The goal of this survey is to help us better understand the concems and needs of community stakeholders in our adult day health program. Finally, we encourage and welcome family members to be involved in the plan of care for the program participant. This plan is reviewed quarterly and information is solicited from both the participant and caregiver. B. Does your agency have performance objectives? Yes [Give several examples] 1. To increase the number of referrals from rural communities within Johnson County. 2. To decrease the barriers in transportation in accessing adult day health services. 3. To increase the number of referrals to our program by 10% in FY 00. 4. To implement a comprehensive outcome based management information system. 5. To achieve a national accreditation via the Accreditation Rehabilitation Commission (CARF). -10- -489~ AGENCY: Pentacrest Inc/Pathways ADHC C. What plans does your agency have to increase efficiency and effectiveness? 1. During FY 00, Pathways Adult Day Health Center was selected as one of only 25 adult day health centers (there are over 5000) in the Nation to be selected by the National Institute on Health to participate in a grant to establish a software system (CadCare). The purpose of this grant is to create a national multiple data set for adult day health centers. This software system will provide the means to gather comprehensive outcome based data for both program participants and the program as a whole. In addition, this software system will allow our program to benchmark outcomes, units costs, etc... with other centers throughout the nation. Finally, this system provides the technology to electronically bill third party reimbursement systems. This feature will allow our Center to reduce the amount of time accounts receivables are aged and improve program cash flow. 2. During FY 01, Pathways Adult Day Health Center hopes to become one of the first adult day health centers in the nation to receive CARF (The Rehabilitation Accreditation Commission) accreditation. The purpose of this accreditation process is to open up additional funding streams and to meet the increasing need for program oversight by funding sources such as the Department of Veteran's Affairs. 8. In what ways will the needs of your service population change in the next five years: 1. Increasing numbers of frail older adults with increased acuity (level of care) needs. 2. Increasing numbers of individuals experiencing traumatic brain injury due to advancements in technology and increasing survival rates will need adult day services. 3. Decreasing Federal and State Dollars will impact consumers (especially those frail and low-income individuals) via reduced access and availability of services. Medicaid capitated rates for Home and Community Based Services have not increased since 1992 and are unlikely to be increased in the future. The State of Iowa's General Elderly Services line item has not been increased in over a decade. 4. Increasing oversight (accreditation) will be required by third party reimbursement systems. The impact on the consumer will be increasing unit costs. 5. Costs of long term care will continue to be "pushed down" to the provider. For example, Medicaid will not pay adult day service providers for days provided but not utilized, nor will Title XIX cover the costs retroactively for services to individuals in crises. Providers must choose between providing services which are needed immediately (and for which they will not be reimbursed) and the financial viability of their programs. The result will be that adult day service providers will only be able to assist low-income individuals if there are sufficient community resources to cover the actual cost of care. -11- -490- AGENCY: Pentacrest Inc/Pathways ADHC 9. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: Pathways Adult Day Health Center is experiencing a number of environmental factors, which limit our ability to continue to broaden the scope of our services. For example, our current location does not allow us to provide comprehensive services to individuals experiencing Alzheimer's or related dementia's, due to the number of doors with outside access in our current setting. Other issues include meeting ADA requirements, covered entrance/exit, HVAC issues, space for outdoor programs, space for a client kitchen (used to assess activities of daily living and to teach nutrition education), and enough parking for both caregivers and volunteers. 10. List complaints about your services of which you are aware: In a May, 1999 survey, general comments were related to the need for more specialized transportation and environmental concerns (requests for more access to the out of doors, requests for access to a broader range of programs (computer lab) which are limited by space and technology. The Pentacrest Inc., Board of Directors is currently searching for an alternate location and the issues associated with transportation are under review by program staff. 11. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: There is currently no waiting list. However, as previously discussed, there are individuals who could be well served in an alternate environment - mainly those experiencing A!zheimer's or a related dementia whom wander or are at the end stage of the disease. In order for our Center to serve these individuals, relocation will be necessary. How many people are currently on your waiting list? __0__ 12. In what way(s) are your agency's services publicized? The Director, Adult Day Health Services and the Pathways Social Worker complete over 25 presentations each year. In addition, a booth is available at many long-term care conferences and other community events as appropriate. Paid advertising, while minimal, does occur in such publications as the Involvement. During the past year, articles have been written in both the Iowa-City Press Citizen and the Advertiser. A mailing was also completed in the spring of 1999 to over 200 targeted individuals in Johnson County. Ads have been placed in both Iowa City and Coralville buses and Pathways was a sponsor for the October 1999 International Year of the Older Person celebration held in Iowa City. The Pentacrest Inc., Board will hold a benefit performance in March of 2000 in collaboration with the City Circle Acting Company of Coralville. -12- -491- AGENCY: Pentacrest Inc/Pathways ADHC 13. United Way involvement by your agency: ("X" if agency participates) a. Agency Directors Meetings X b. Agencies Representative to Funding Hearings X c. Business Blitz X d. Day of Caring e. Kick Off X f. Victory Reception X g. Other Director, Adult Day Health Services will be a member of the Agency Review and Allocations Citizen Panel -492- - 13- AGENCY: Pentacrest Inc/Pathways ADHC AGENCY HISTORY In the spring of 1996, a group of Johnson County volunteers, acting as the Advisory Board for the then Johnson County Department of Public Health Adult Day Program solicited proposals from a variety of agencies to privatize and provide management services to the Adult Day Program. It was the desire and mandate of the Department of Public Health Board of Directors, that the Adult Day Program become self- sustaining and broaden the scope of services offered, to better meet the needs of physically and psychologically challenged adults and their caregivers In May of 1996, the Advisory Board invited local Johnson County agencies to submit proposals to provide management services to the Adult Day Program. Proposals were also solicited from organizations with expertise in adult day health services outside of Johnson County that would be interested in establishing a local not-for-profit agency within Johnson County to provide management services to the Adult Day Program. The main goal of the advisory board was to broaden the scope of adult day health services available in Johnson County to better meet community needs. After careful review of the proposals submitted, the Advisory Board recommended to the Johnson County Department of Public Health that Abbe Inc., establish a local subsidiary to provide oversight and administrative services to the Adult Day Program, via the establishment of a not-for-profit organization, Pentacrest Inc. In its selection, the Advisory Board felt that no existing agency within Johnson County could provide the comprehensive services and expertise to meet the needs of Johnson County residents. The Board of Directors of the Department of Public Health concurred, turning over management and governance of the Adult Day Program to Pentacrest Inc., on July 1, 1996. Pentacrest Inc. renamed the program Pathways Adult Day Health Center. In July of 1996, 65% of the Pathways ADHC program budget was made up of funding by Johnson County. By June 30t", 1999, that amount had been reduced to 21.2%. In July of 1996, Client fee for service made up 23% of the budget. As of June 30, 1999, client fee for service made up 67.3% of the budget. In March of 1997, the United Way of Johnson County Board of Directors voted not to accept the membership application of Pentacrest Inc. However, The United Way of Johnson County Board of Directors did vote to accept the membership of Pentacrest Inc., in 1998. Pentacrest Inc/Pathways Adult Day Health Center has been a designated agency of United Way of Johnson County since that time. Some examples of the changes Pathways Adult Day Health Center has experienced since July 1, 1996 are: · Increased the hours of operation from 6:45 a.m. to 5:15 p.m. · Added a program nurse, medical director, dietitian and social worker, music therapist and certified nursing assistant. · Added a full breakfast and nutritious snacks to the menu of core services. · Added ancillary services such as bathing, hair washing, medication box set-up and 1:1 feeding. · Added a therapeutic program structure to include an open arts studio, computers and outdoor programs. · Established third party reimbursement systems through the Title XIX Home and Community Based Waiver System (Medicaid) and developed contractual agreements with the Department of Veteran's Affairs. · Established funding via the Department of Education and Department of Agriculture through the Child and Adult Care Feeding Program. · Added a program van to increase program accessibility to those in rural areas and to better meet the specific time demands of program participants and their primary caregivers. · Added access to physical, speech and occupational therapies. · Leased additional square footage to better accommodate varied program structures at differing skill levels and to accommodate a wide range of assistire technologies. · Future plans include the implementation of a comprehensive outcome based management information system and the achievement of national accreditation via The Rehabilitation Accreditation Commission. -14- -493- AGENCY: Pentacrest Inc/Pathways ADHC FY99 GOALS Please state FY99 goals and report status of progress/completion. 1. To implement national accreditation standard which will be published in January of 1999 by the Rehabilitation Accreditation Commission (CARF). Status: Program staff members are currently in the process of preparing for the accreditation process. The Director, Adult Day Health Services. has been trained as one of sixteen CARF surveyors in the nation, providing oversight to adult day health providers. 2. To increase the average number of program participants to 25 a day, with a total program enrollment serving 75 unduplicated individuals and their families. Pathways did meet the goal of serving 75 unduplicated families in FY 99. However, average daily census is approximately 20. The Board of Directors has begun a public awareness campaign, and several articles and increased advertising have appeared in the local media over the past three months. The Pathways social worker will be visiting targeted referral sources during the fall and winter months. 3. To continue exploring long term care managed care markets and collaborative opportunities. , Pathways has entered into a collaborative agreement with The Meth-Wick Community. This partnership will assist families in the need for extended respite services during weekends, family vacations or the need for an extended period of time for a primary caregiver to rest. The participant will continue to have access to adult day health services and will benefit by remaining in a fixed routine. The primary caregiver will benefit by having an extended break from the often-overwhelming demands of caregiving. 4. To establish a scholarship fund for low-income individuals unable to afford the cost of services. The Pentacrest Inc., Board of Directors has had to make a number of difficult decisions regarding the best utilization of program revenue. Due to the overwhelming need to relocate the program, the focus of any fundraising will be for relocation versus a scholarship fund. 5. To increase community awareness via targeted marketing to physicians, home health agencies, long term care settings; trust officers, dentists, attorneys, and employee assistance programs, human resource personnel and hospital discharge planners. The Director, Adult Day Health Services and Program Social Worker have completed over 25 community presentations in FY 99. In addition, a variety of articles and ads have appeared in print media. Members of the Pentacrest Inc., Board of Directors have participated in presentations to community service clubs and continue to do so. The Board has a public relations committee, which oversees the overall marketing plan for the organization. 6. To implement a management information system in conjunction with the National Institute on Health. As previously discussed, this is in process. CadCare version 3.0 was implemented in October of 1998. CadCare version 4.0 will be implemented during 2001 in partnership with the National Institute on Health. -494- -15- AGENCY: Pentacrest IncJPathways ADHC AGENCY PROGRAM GOALS AND OBJECTIVES (Several pages are provided, please add any additional pages you may need with your agency name as a header.) Goal 1: To achieve accreditation via The Rehabilitation Accreditation Commission (CARF). Objective: 1. To meet CARF standards and complete a program review by June 30, 2001. Goal 2: To implement CadCare 4.0 in partnership with the National Institute on Health. Objective: 1. To implement the initial stages of CadCare 4.0 by October 31,2000. 2. To demonstrate both individual and program outcomes by December 31, 2000. 3. To revise assessment tools and operational structures to support CadCare 4.0 by March of 2001. Goal 3: To relocate Pathways Adult Day Health Center: Objective: 1. To collaborate with community partners in exploring all viable options. 2. To seek funding for relocation as appropriate. 3. To broaden the scope of services available to the community through relocation efforts. 4. To meet Federal, State, and local requirements as well as those of accreditation bodies in environmental design. 5. To create a home like environment while maintaining a strong clinical focus. Goal 4: To increase the daily census. Objective: 1. To increase average daily census to 25. -16- -495- HUMAN SERVICE AGENCY BUDGET FORM Director: Christie Munson City of Coralville Agency Name: Rape Victim Advocacy Program Johnson County City of Iowa City Address: United Way of Johnson County Phone: 335-6001 Completed by: Christie Munson CHECK YOUR AGENCY'S BUDGET YEAR Approved by Board Chair: ~,~C~a~ir.Z,~ 1/1/00 - 12/31/00 Jur Hei 4/1/00 - 3/31/01 10/1/99 7/1/00 - 6/30/01 x (date) COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) 1. Rape Crisis Services 24-hour Rape Crisis Line, 24-hour in-person medical and legal advocacy, counseling, systems advocacy, court advocacy, support groups and other direct services for victim/survivors of sexual abuse and their partners, friends and family members in Johnson County. 2. Education Present programs on topics related to sexual violence to civic, community, and school groups. Provide training for professionals and volunteers working with survivors. Operate information bureau and lending library. 3. Rape Crisis Services for Washington, Cedar and Iowa Counties 24-hour Rape Crisis Line, 24-hour in-person medical and legal advocacy, counseling, and other direct services for victim-survivors of sexual abuse in Washington, Cedar and Iowa Counties. Also provide education programs for these communities. 4. Statewide Sexual Abuse Hotline Provide a 24-hour toll-free hotline available to the entire state. Provide telephone support, information and referral to local resources. Maintain a referral database for resources throughout Iowa, publicize the services throughout the state and publish a newsletter providing information about the hotline. Local Funding Summan) 4/1/98 - 4/1/99 - 4/1/00 - % of Total 3/31/99 3/31/1900 3/31/01 Budget United Way of Johnson County - - Does Not Include Designated Gvg. $16,794 $17,250 $22,000 4.80% FY99 FY00 FY01 '~ City of Iowa City $13,000 $13,500 $14,850 3.20% Johnson County $13,000 $13,500 $14,850 3.20% City of Coralville $2,400 $2,400 $2,640 0.60% -496- AGENCY: RAPE VICTIM ADVOCACY PROGRAM BUDGET SUMMARY ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR FY99 FY00 FY01 Enter Your A.qency's Bud.clet Year 7/98-6/99 7/99-6/00 7/00-6/01 1. TOTAL OPERATING BUDGET (Total a +b) 416,914 397, 185 462,331 a. Carryover Balance (Cash from line 3, previous column) 35,718 41,001 26,331 b. Income (cash) 381,196 356,184 436,000 2. TOTAL EXPENDITURES (Total a + b) 375,913 370,854 436,000 a. Administration 74,742 75,000 75,090 b. Pro.qram Total (list Pro.Gs. below) 301,171 295,854 360,910 1. Rape Crisis Services 125,463 129,334 169,321 2. Education 60,153 61,520 76,089 3. Counties 65,555 55,000 65,500 4. Statewide Hotline 50,000 50,000 50,000 4. RESTRICTED FUND BALANCE 54,441 57,163 60,021 5. IN-KIND SUPPORT (Total from p. 5) 190,859 207,232 222,775 6. NON-CASH ASSETS** 26,849 30,000 30,000 Notes and Comments: * Decrease in operating reserve in FY00 is due to a reduction in federal Victims of Crime Act grant for that year. "$16,849 actual from 6/30/98 audit plus $10,000 estimate for FY99 acquisitions. Briefly describe how local funds were spent last year. Local funds supported portions of salaries of the administrative team. Local funds also supported the operation of the local Sexual Abuse Crisis & Resource Line and a variety of administrative and program operating expenses. These funds enable us to provide match for federal grant funds. 2 -497- INCOME DETAIL AGENCY: RAPE VICTIM ADVOCACY PROGRAM ACTUAL THIS YEAF BUDGET NON- PROG. PROG. PROG. PROG. LAST YR PROJ NEXT YR DIRECTEl:: 1 2 3 4 FUNDS RCS ED W/CA ISAH 1. Local Funding Sources 45,308 47~838 55,090 40,090 13,500 1,500 0 0 a. Johnson County 13,000 13,500 14,850 8,350 6,000 500 b. Iowa City 13,000 13,500 14,850 8,350 6,000 500 c. United Way of JC 16,908 18,438 22,750 22,750 0 0 0 0 d. Coralville 2,400 2,400 2,640 640 1,500 500 2. State, Federal,Found. I 311,2151 281,3891 347,3561 20,0001 142,7671 73,0891 61,5001 S0,000 a. Victims of Crime Act 157 109 110,000 175,250 106,661 33,589 35,000 b. GASA/VAWA Grant 18 020 24,258 25,000 25,000 c. Sexual Abuse Grant 35 000 40,000 42,500 20,000 22,500 d. Statewide Hotline Grant 50.000 50,000 50,000 50,000 e. IowaCASA Grant 15000 16,875 17,500 17,500 f. U of I Student Government 35 606 35,606 35,606 13,606 22,000 g. Washington Community Chest 480 500 500 500 h. United Way of ECI 0 4,150 1,000 1,000 3. Contributions/ Donations 16,934 18,457 22,554 9,000 9,554 1,000 3,000 0 b. Other 14,477 16,000 20,000 7,000 9,000 1,00 3,00 4. Special Events 4,590 5,000 7,000 3,000 3,000 0 1,000 0 a. Iowa City Road Races 1,493 0 0 0 0 0 0 0 b. Benefits 3,097 5,000 7,000 3,000 3,000 0 1,000 c. Clothesline Project 0 0 0 0 0 0 0 0 5. Net sa,e,~S, rvic.I ol ol I ol ol ol ol · 6. Net Sales/MaterialsIol ol I ol ol ol ol 7. Interest Income I 3,149J 3,5081 4,008l 3,0001 5001 5ooJ TOTAL 38%196 356,184 436,000 75~090 169,321 76,089 65,500 50,000 -498- EXPENDITURE DETAIL AGENCY: RAPE VICTIM ADVOCACY PROGRAM ACTUAL THIS YEAF BUDGET NON- PROG. PROG. PROG. PROG. LAST YR PROJ NEXT YR }IRECTEg 1 2 3 4 FUNDS RCS ED W/C/I ISAH 1. Salaries 216,683 232,975 263,193 49,487 96,080 46,506 39,971 31,149 2. Benefits/Taxes 57,938 71,398 80,911 14,782 29,666 14,983 11,429 10,051 3. Staff Development 2,006 1,500 2,500 500 1,000 1,000 4. Professional Consult. 1,375 1,800 2,000 2,000 5. Publications/Subscriptions 1,356 600 1,000 100 500 400 6. Dues/Memberships 1,791 1,791 2,000 1,000 1,000 7. Rent 1,590 1,590 1,600 1,600 8. Building and Maintenance 831 350 500 500 9. Equip. Purch/Rent/Maint. 23,804 2,000 7,000 200 2,500 800 2,500 1,000 10. Utilities 11. Telephone 20,458 16,000 16,000 500 7,000 3,000 1,500 4,000 12. Office Supplies/Postage 8,113 7,500 8,000 500 2,500 2,500 500 2,000 13. Printing and Publicity 17, 162 11,000 7,000 500 3,500 1,500 500 1,000 14. Local Transportation 7,109 7,000 8,000 500 500 500 6,000 50~ 15. Insurance 0 1,000 1,000 1,000 0 0 0 0 16. Audit 0 4,400 2,200 2,200 0 0 0 0 Interest 0 0 0 0 0 0 0 O Other: 18. Misc Agency Program Ex. 935 1,000 1,000 1,000 19. Rape Crisis Prog. Ex. 3,271 3,000 3,500 3,500 20. Education Prog. Expenses 8,547 2,000 3,500 3,500 21. Washington Co. Prog. Ex. 547 700 1,000 1,000 22. Cedar/Iowa Co. Prog. Ex. 200 500 500 23. State Hotline Prog. Ex. 215 250 300 300 24. Board Expenses 604 500 600 600 25. E-mail/Internet 991 1,200 1,300 1,300 26. Fundraising Expenses 559 1,000 1,721 1,721 27. SANE Program* 19,575 19,575 27. Clothesline Expenses 28 100 100 100 TOTAL EXPENSES 375~913 370~854 436~000 75~090 169,321 76,089 65~500 50,000 * We hope to obtain VOCA funds to support a portion of this new community effort, a Sexual Assault Nurse Examiner Program, next year. -499- Agency: Rape Victim Advocacy Program Actual This Year Budgeted Last Year Projected Next year Restricted Funds: Restricted by: Restricted for: Donor Permanent Endowment 54,441 57,163 60,021 Total Restricted Fund (also shown P2, L4) 54,441 57,163 60,021 MATCHING GRANTS Grantor/Matched by Victims of Crime Act 157,109 110,000 175,250 matched by State Sexual Abuse Grant, m = 39,277 m = 27,500 m = 43,812 volunteer hours and local funds GASANAWA 18,020 24,258 25,000 matched by State Sexual Abuse Grant, m = 6,006 m = 8,086 m = 8,333 volunteer hours and local funds TOTAL MATCHING GRANTS* 74,421 157,340 188,700 IN-KIND SUPPORT DETAIL Volunteers: Crisis Services Volunteers (8,880 hours) 115,084 123,120 135,432 P.O.W.E.R. Peer Educators (950 hours) 12,312 12,312 13,543 Information Advocates (400) 5, 184 6,000 6,600 Board Members (950 hours) 12,312 14,000 15,400 Subtotal Volunteer support at $12.96/hr 144,892 155,432 170,975 Provided in kind by the University of Iowa Administration: Space, Utilities 30,767 36,600 36,600 Professional Liability Covera.qe 7,500 7,500 7,500 Payroll Accountin.q 1,200 1,200 1,200 Work-study position Advocate 1,500 1,500 1,500 Repairs, Maintenance and Cleanin.q 4,000 4,000 4,000 Subtotal UI Support 44,967 50,800 50,800 In-kind support from sources in other counties 1,000 1,000 1,000 TOTAL IN-KIND SUPPORT 190,859 207,232 222,775 (shown also on page 2, line 5) *This does not match the total on page 3, Line 2, because only two of our grants require match. Our grants from CVAD, UISG and IowaCASA do not require match. 5 -500- Agency: Rape Victim Advocacy Program SALARIED POSITIONS "X" all that apply FTE Actual This Budget Paid Health Retire. % Last This Next Last Year Next % Position Lve* Ins Plan Ben. Year Year Year Year Proj. Year Chanqe A.clencV Director Munson 46 x x 30 1.00 1.00 1.00 35,000 35,700 38,199 +7% Director of Crisis Services** Karrel 46 x x 30 1.00 1.00 1.00 26,130 26,000 27,820 +7% Director of Education Fitzgerald 46 x x 30 0.90 1.00 1.00 21,884 26,000 27,820 +7% 'Director of Washington County Services Fribley 46 x x 30 0.75 1.00 1.00 17,758 26,000 27,820 +7% Director of Cedar and Iowa County Services Brenner 46 x x 30 0.80 1.00 1.00 20,000 26,000 27,820 +7% Director of Volunteer Programs Beaderstadt 46 x x 30 1.00 1.00 1.00 25,000 26,000 27,820 +7% Director of Statewide Hotline Olson-Dzikonsky~ 46 x x 30 1.00 1.00 1.00 25,000 26,000 27,820 +7% Office Manager*** Claire~ 46 x x 30 0.50 0.65 0.65 14,125 15,275 16,344 +7% Financial Coordinator DawsonJ 46 x x 30 0.50 0.50 0.50 12,000 13,000 13,910 +7% ,~th Services Director .... Shawl 46 x 12 0.50 0.50 1.00 10,644 13,000 27,820 +114% UI Student Employees: Crisis Services Coordinator ..... Eliminated~ n/a n/a n/a n/a 0.20 5,574 0 0 ...... Education Coordinator ..... Eliminated J n/a rVa n/a n/a 0.10 2,389 0 0 ...... Work-study Advocate ...... vacand n/a n/a n/a n/a 0.20 0.20 0.20 1,179 in-kind in-kind ITotalSalariesandFTE I 8.451 8.851 9.351 216,683l 232,975l 263,1931 +13%1 *Includes vacation, sickleave and paid holidays. **Includes salary of present incumbent plus terminal vacation pay of previous staff member in the position. ***Position upgraded from Secretary I to a Secretary II and increased percentage of effort from .5 to .65. .... Position from student hourly to regular employee. Will increse from .5 to 1.0 in FTE in FY01 ..... Eliminated (by attrition) to cut costs. Duties were restructured into existing positions. ...... Provided by the University of Iowa. -501~ AGENCY: Rape victm Advocacy Program ACCOUNTABILITY QUESTIONNAIRE A. Agency's Mission Statement or Primary Purpose: The Rape Victim Advocacy Program provides confidential, accessible support and advocacy to victim/survivors of sexual abuse and their partners, friends and family members and works to create a community free from sexual violence by providing education and prevention strategies and by promoting social change. B. Board of DirectDrs: 1. Please attach alist ofyour agency's Board of Directors (see page 7A) 2. Frequency of meetings: Monthly 3. Briefly describe board orientation and ongoing training opportunities: Board members are asked to attend atwelve-hour orientation, which is offered three times a year. Every yearmembers get an opportunity to attend the Iowa Coalition Against Sexual Assault Conference for agency directors and board members. In-service training presented by outside speakers is offered at board meetings three times a year on topics like: RVAP services, cultural competence; fundraising; facilitating meetings; and so forth. C. Finances: 1. Are there fees for any ofyourservices? Yes No X a. If YES, describe circumstances. b. Are they flat fees orsliding fees ? 2. Does your agency have: an internal audit__ external audit X. financial review Frequency annual 3.Has your agency filed the Annual Report with the Secretary of State? Yes __ No X* 4. Has your agency filed Form 990 with the IRS?Yes __ No X* *Because we are a part of the University of Iowa, we are not separately incorporated. 5. Please discuss your agency's fundraising efforts, if applicable. Lastyear we had a very successful benefit concert produced by Susan Shore. We were also the recipient ofagenerous donation, which enabled us to purchase furniture when we moved in to our offices at 320 South Linn. This year has three direct mail appeals planned as well as two benefits. -7- -502- Rape Victim Advocacy Program Board of Directors 9/4/99 Name Office or Committee Since Affiliation Amy Correia Board Co-chair, 1 997 UI School of Social Chair, Program Work Julie Hein Board Co-chair, 1996 Community Member Chair, Nominations Chair, Long-range Planning Jennifer Brown 1 998 Community Member Kristie Doser Chair, Development 1998 Domestic Violence Committee Intervention Progam Toni Kuehn 1999 Community Member Lynn Rose 1999 Community Member Sue Lafky 1998 Assoc. Professor, Journalism and Mass Communication Janet Lyness 1990 Assistant County Attorney Esther Materon- On hiatus 1 988 Assistant Director, UI Arum Honors Program Rivka Sorenson Chair, Auction Sub- 1996 Assistant County corn m ittee Atto rn ey Katie 1999 UI Student VonDeLinde 7A -503- AGI~IC'(: Rape victm Advocacy Proaram D. Management: 1. Does each professional staff have awrittenjob description? Yes X__ No 2. Is the agency Director's performance evaluated at leastyearly? Yes X No__ By Whom? ProclramComrnittee of the Board of Directors E. Program/Services: Please define your agency's units of service (service definition, length of time, cost per unit of service, number of units provided, direct or indirect.) Our units of service include: a crisis call, a counseling session, one instance of medical or legal advocacy for a survivor (such as one hospital call or court hearing), one survivor attending one session of a support group, or one person in attendance at an educational program. Individuals Using Incidents of Hospital, Court, Educational People Attending Crisis Services Abuse Reported Law Enforcement Programs Ed. Programs Advocacy Presented FY97 454 568 86 230 8,547 FY98 487 572 103 251 I 1,127 FY99 707 823 123 269 15,383 Please supply information about clients sewed by your agency during last two complete budget years. Refer to form instructions for definition of duplicated and tinduplicated. Enter Years FY98 FY99 1. How rmny Johnson County residents 1 a. Duplicated Count 11,298 (including Iowa City and Coralville) did 9,911 youragency serve? 1 b. Unduplica~ed Count 11,284 9,908 2. How rr~ny Iowa City residents did your 2a. DuplicatedCount 7,369 agency serve? 7,521 2b. Unduplicated Count 7,356 7,519 3. How many Coralville residents did your 3a. DuplicatedCount 2,046 agency serve? 1,566 3b. Unduplicated Count 2,046 1,565 4. How many units of service did yourage.4a. Total 17,730 ncy provide? 12,221 4b. To Johnson 12,895 County Residents 10,804 -504- AGI~ICY: Rape victm Advocacy Program 5. OtherAreas Served: 'Do you provide services to areas outside of Johnson County? Area(s) served: Cedar. Iowa and Washington Counties The entire state of lowathrough the Iowa Sexual Abuse Hotline Services provided: Cedar, Iowa and Washington: All services Iowa Sexual Abuse Hotline: 24-hourtelephone support. information and referral Funding Sources: IowaDepartmentoflustice Crime VictimAssistance Division, Govemor's Alliance on Substance Abuse. Washington Comrmnity Chest. United Way of East Central Iowa, private donations 6. Client Profile (forlastcomplete year, if available): Age Gender Ethnicity 0 - 5 0 Female 61 7 African American I 7 6-17 58 Male 90 Native American 0 ' 18-29 272 Asian 6 30 -61 303 Hispanic 5 62 - 75 5 Caucasian/Non-His- 673* panic 75 + 1 Mullj-racial 6 *inclUdes 460 callers whose ethnicity was unknown. 7. Evaluation and Review: A. Please discuss howyouragency measures the success of its programs. We always have feedback forms available at our office with an SASE, and we give these forms to each counseling client. Each time we are called to the hospital or by law enforcement to help someone, survivors are given feedback surveys with self- addressed stamped envelopes. Our most important evaluative tool is direct feedback from service-users. At each educational program we hand out evaluations, and we gain a lot of valuable information from them. In the spring of 1999 the Program Committee of the board completed its biennial community survey of the RVAP. B. Does youragency have performance objectives? Each staff person is responsible for producing annual goals within their area of responsibility and a timetable for completion of those goals. Our staff is divided into teams according to areas of responsibility, and each team has been directed to -505- AGENCY: Rape Victi-n Advocacy Program prepare a plan each year. In May the Board and staff completed a three-year plan for the agency. C. Whatplans does your agency have to increase efficiency and effectiveness? Each team continually evaluates the services for which they are responsible. This year we have explored numerous cost reduction strategies. We have also had to experiment with ways to rearrange work schedules due to the increased levels of services provided and decreased nurrber of volunteers. One choice we rmde was to discontinue ourself-defense program for the time being. Although popular, the same basic service is offered to students and the public through the UI Department of Public Safety, and we thought ourenergy would be better put to otheruses. However, we still collaborate in the effort as an RVAP peer educator speaks to each DPS self-defense class to talk about RVAP services. 8. Inwhatwayswillthe needsofyourservice populationchange in the next five years: Because of the community effort we are leading to start a Sexual Assault Nurse Examiner program, we anticipate that many more rape victims will report to the hospital for evidence exams overthe next few years. We will need to increase the amount of resources we devote to advocacy as a result. As the Iowa SexualAbuse Hotline (ISAH) is advertised rrore extensively by the Crime VictimAssistance Division and the Governor's Coordinating Council on Violence ~gainst Women, we will need to prepare for increases in calls to our line. We will need to explore more funding for the ISAH at the state level. We are contacted by numerous survivors through our web site (http://vvww. uiowa.edu/~rvap), and we will continue to seek out innovative ways to deliver services and information electronically. 9. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: We face two significant challenges this year. One is acut in afederal grant (Victims of Crime Act)thathas affected rape crisis centers and domestic violence programs around the state. Ourfunding fell by 25%this year. We have compensated by cutling costs wherever we can, redoubling our fundraising efforts, and elimina~ng two s~udent posilions. We have been able to continue functioning, but this year we will have to spend some of our operating reserve funds in order to keep providing services to the community at the same level as the year before. In FY01 the VOCAfunds will increase again, so nextyear's award will be larger. The second challenge we have faced over the last year is a reduclion in the number of volunteers we've been able to recruit. Because we've had fewer volunteers overthe course of the entire year, staff has had to work many nights and weekends answering the crisis-line and providing advocacy. This is a problem less easily solved than the first one, butwe've significantly increasedthe time and resources we devote to volunteer recruitment this fall, and hope that the situation will improve somewhat. -506- AGENCY': Rape victm Advocacy Program Othersimilar programs around the country have also reported some difficulty recruiting and retaining volunteers. One reason is the commitmentof time and emotional energy needed to provide rape crisis services. Nationally, volunteedsmtrends show people are increasingly more likely to prefer one-time volunteer opportunities. Over the next five years, we'll have to make a great commitment to maintaining a stable numberof volunteers. Though, at the University, we have a great pool to draw from;the task is more difficultthan it used to be. 10. Listcomplaints aboutyourservices ofwhichyou are aware: We receive mostly positive feedback about our services and presentations, but when we do occasionally receive complaints we address them immediately through consultation with individual staff members and/or training for the staff and volunteers as a whole. 11. Do you have a waiting list or have you had to turn people away for lack of ability to serve therrt~ Whatmeasures do you feel can be taken to resolve this problem: We do not have a waiting list. One service that we began a few years ago, our Youth Education Prograrr~ has proven very popular. We would like to use grant funds to increase this position to full-time next yearto meet the demand for additional speaking engagements. 12. In whatway(s)are youragency's services publicized? We use press releases, public service announcements, posters, newspaper ads, handouts, direct mailings and the phone book to advertise our services. Each fall we conduct an awareness campaign on the University campus at the beginning of the semester (a "24-hour Truce During Which There is No Rape") and every April we conduct a month-long awareness campaign. We also have a comprehensive, informational web site that receives an average of 3,000 hits per month. ] 3. United Way involvement by youragency: ("X" if agency participates) a. Agency Directors Meetings X b. Agencies Representative to Funding Hearings X c. Business Blitz d. Day of Caring X e. KickOff X f. Victory Reception g. Other Presentations as needed. Walkof the Stars. -11- -507- AGENCY: Rape Victi'n Advocacy Frogram AGENCY HISTORY (Using this page ONLY, please summarize the history of your agency, emphasizing Johnson County, past and current activities and future plans. Please update annually.) 1999 marks the 26,h yearthat the RVAP has served the Johnson County community. The Rape Crisis Line began in 1973, and since the 1970's we have provided a 24-hour Rape Crisis Line, in-person support at the hospital and police station, community education, individual counseling and support groups for victim/survivors of sexual abuse and their significant others. Beginning in 1996 we received federal and state grants to expand our services into neighboring Washington, Cedarand Iowa counties. In 1998 the state of Iowa awarded a grant to the RVAP to serve as the Iowa Sexual Abuse Hotline (ISAH), providing telephone support, information and referral to all the citizens of the state through ourtoll-free number, 1-800-284-7821. Two years ago we received a grant from the Iowa Department of Public Health to fund a Youth Education PrograrrL Last year we were able to present 93 programs to 1,628 youth. The success of this program has inspired us to change the youth educator position from astudent employee to a regularemployee, and next year we hope to increase the position to full-time with additional VOCA funds that are scheduled to become available. We cooperate with the school system, DVIP and UAY in this effort. In October, 1998, we moved to wonderful new quarters at 320 South Linn because the University had to demolish the house at 17W. Prenljss where we had been housed for twelve years. The move has been great for us. The University continues to support us by paying the rent and utilities at the new office and providing maintenance. Moving brought us much needed space and a great location. However, the cost was significant We had to buy a telephone system since our location is off campus, and we also spent money to network our computers, since the offices we moved into were already wired for a network. Consequendy most of our staff now have e-mail and access to the Internet, which enhances communication and productivity, butthe attendant elecl~onic comrrunications costs have risen. We received a generous donaljon when we moved which enabled us to buy very good Herman IVilleroffice furniture, used, from the UI foundation. We emphasize collaboration in all the work we do. One project that we are particularly excited about this year is the formation of a community Sexual Assault Nurse Examiner Prograrrt We are working in coalition with the University of Iowa Hospitals and Clinics, Mercy Hospilal, Planned Parenthood and others in the community. We believe thatthis program represents an important enhancementto the medical care rape victims receive in Johnson County, and we hope to secure grant funding to begin it next year. The RVAP continues to participate in the Johnson County Sexual Abuse Investigation Team (SAIT~ a monthly group made up of law enforcement, prosecutors, medical proriders, advocates and others who work with survivors. Last yearthe SAlT published protocol for law enforcerrent invesljgation of sexual assault cases. This year we have requested a $4,750 increase in appropriations from United Way, a $1,350 increase from Iowa City and Johnson County, and a $240 increase from Coralville. Local funds provide a critical source of support for program administration, because most of our grants are used for direct service activities. The other essential funcljon of local funds is to provide match for our federal grants. As those grants increase, more matching funds are vital. -12- AGE~"Y: Rape Victm Advocacy Program FY 99 GOAI~ Please state FY99 goals and report status of progress/completion. Progress: RAPE CRISIS SERVICES Goal: To provide free, confidential crisis intervention services to residents of Johnson County and the surrounding area who have been raped, sexually assaulted, sexually harassed, stalked or sexually victimized in any way; and to provide support for friends, partners and family members of victim-survivors of sexual violence. Objective A: Provide 24-hour telephone crisis intervention counseling to an estimated 450 to 600 people who will call the Rape Crisis Line next year, and to provide emergency advocacy at hospitals and law enforcement agencies 24 hours a day, 365 days a year. Objective B: To provide follow-up advocacy, information and support to 60 to 100 victims/survivors per year. Advocacy includes accompanying survivors to court, police interviews, and medical appointments, as well as providing support and assistance in communicating with bosses, landlords, professors and others about issues a survivor is facing. Objective C: To provide short-term individual peer counseling to 50 to 100 sexual violence survivors and their significant others. Objective D: To provide support groups to approximately 20 to 50 sexual assault survivors and their partners, friends and family members, each year. PROGRESS: In FY99 we served 707 people through our crisis services. We had 2347 crisis contacts, or about 6.4 a day. The number of times we provided in- person advocacy rose from 1 03 last year to 123 this year. Demand for our services remains constant. Our staff had 248 appointments for peer counseling with survivors, and facilitated support groups 47 times. We provided crisis services to between 202 and 354 people who live in Iowa City, at least 22 residents of Coralville, and at least 57 people who live in Johnson County. (Numbers are approximate because not all callers choose to tell us where they live.) Progress: EDUCATION Goal: To provide educational programs and materials on a wide variety of issues related to sexual abuse. Programs are designed to increase awareness of the problem of sexual violence, inform people about available resources, dispel myths about sexual violence, and teach groups and individuals how to offer support to survivors. Objective A: Provide 200-500 educational programs to area schools, service clubs and other groups which request them through the POWER (People Out Working to End Rape) Peer Education Program. -13- -509- AGENCY: Rape Victm Advocacy Program Objective B: Maintain a resource library of books and videos and a free information bureau of handouts and brochures. Objective C: Conduct fall and spring Sexual Violence Awareness campaigns. Objective D: Provide training in sexual violence issues and in working with survivors for various groups, such as paramedics, clergy, medical personnel and law enforcement. Objective E: Provide free, safe, and supportive self-defense training for women. PROGRESS: In FY99 we presented 269 programs to ] 5,383 people, up from 251 programs presented to 11,127 people in FY98. We spoke to approximately 7,005 residents of Iowa City, 2,024 residents of Coralville, and ] ,825 residents of Johnson County. We made the decision to discontinue our self-defense classes, as discussed earlier. Progress: SERVICES TO WASHINGTON, CEDAR AND IOWA COUNTIES Goal: To provide free, confidential rape crisis intervention services to residents of Washington, Cedar and Iowa Counties; and to provide support for friends, partners and family members of survivors of sexual violence in these counties. Objective A: Provide 24-hour telephone crisis intervention counseling and to provide emergency advocacy at hospitals and law enforcement agencies in Washington County 24-hours a day, 365 days a year. Objective B: To provide follow-up advocacy, information and support for vi cti m/s u rvivors. Objective C: To provide short-term individual peer counseling to sexual violence survivors and their significant others. Objective D: To provide support groups to sexual assault survivors and their partners, friends and family members each year. PROGRESS: Our reception in each county continues to be good. We provided crisis-services to 44 people in Washington, Cedar and Iowa County last year, and we spoke to 1,748 people in the three-county area. Progress: STATEWIDE SEXUAL ABUSE HOTLINE Goal: To provide free telephone crisis intervention and information and referral to citizens of the State of Iowa who have sexual violence concerns beginning April 1, 1 998. Objective A: Coordinate daily operation of the hotline with Crisis Services staff. Objective B: Publicize the availability of the hotline throughout the state. -14- -5'~o- AGENCY: Rape Victi'n Advocacy Program PROGRESS: Over the last year we have helped 228 callers to the Iowa Sexual Abuse Hotline. We published a referral manual. The Iowa Sexual Abuse Hotline Resource Guide, which we made available to every rape crisis center in the state. We distributed the ISAH brochure all over Iowa in English and Spanish. We have produced three issues of the Iowa Sexual Abuse Hotline newsletter, which goes to every rape crisis center, domestic violence shelter, law enforcement agency, hospital, college and library in the state. AGENCY PROGRAM GOALS AND OBJECTIVES RVAP GOAI_~ AND OBJECTIVES FYO1 PROGRAM 1: RAPE CRISIS SERVICES Goal: To provide free, confidential crisis intervention services to residents of ' Johnson County who have been raped, sexually assaulted, sexually harassed, stalked or sexually victimized in any way; and to provide support for friends, partners and family members of victim-survivors of sexual violence. Objective A: Provide 24-hour telephone crisis intervention counseling to an estimated 450 to 600 people who will call the Sexual Abuse Crisis & Resource Line next year, and to provide emergency advocacy at hospitals and law enforcement agencies 24 hours a day, 365 days a year. Tasks: 1. Recruit and train volunteer staff. 2. Conduct three crisis-line trainings and two trainings for in-person advocates training sessions per year. 3. Schedule volunteer advocates to staff the crisis line from 5 p.m. to 8 a.m. throughout the week and continuously over weekends and holidays. 4. Schedule paid staff to be available on-call on a 24-hour basis. 5. Provide training and supervision to staff who are providing crisis services. Objective B: To provide follow-up advocacy, information and support to 60 to 100 victims/survivors per year. Advocacy includes accompanying survivors to court, police interviews, and medical appointments, as well as providing support and assistance in communicating with bosses, landlords, professors and others about issues a survivor is facing. Tasks: 1. Train paid staff and volunteers to provide these services. -511- AGENCY: Rape Victi'n Advocacy Program 2. Network with local law-enforcement, hospital personnel, other agencies and University departments to enhance the quality of treatment survivors receive within various systems. Objective C: To provide short-term individual peer counseling to 50 to 100 sexual violence survivors and their significant others. Tasks: 1. Provide counseling staff with supervision and training. 2. Provide paid staff with access to consultation with a person who does similar work with survivors outside the agency. Objective D: To provide support groups to approximately 20 to 50 sexual assault survivors and their partners, friends and family members, each year. Tasks: 1. As resources permit, organize groups for: women who were raped as adults or adolescents; women who are survivors of childhood sexual abuse; men who are survivors; and partners, friends and family members of survivors. Resources required: Seven counseling staff, 35 to 50 volunteers, two phone lines for the crisis line and four wireless PCS phones. Computers, printer, pagers, answering , service and offices. PROGRAM 2: EDUCATION Goal: To provide educational programs and materials on a wide variety of issues related to sexual abuse. Programs are designed to increase awareness of the problem of sexual violence, inform people about available resources, dispel myths about sexual violence, and teach groups and individuals how to offer support to survivors. Objective A: Provide 200-500 educational programs to area schools, service clubs and other groups which request them through the POWER (People Out Working to End Rape) Peer Education Program. Tasks: 1. Recruit new peer educators and hold trainings two to three time~ per year. 3. Provide supervision and evaluation for the peer educators. 3. Design and update presentations. Objective B: Maintain a resource library of books and videos and a free information bureau of handouts and brochures. Tasks: 1. Design materials specific to our agency. 2. Maintain lending library. 3. Increase the diversity of materials designed for specific groups, such as taped materials available for the visually impaired or materials specific to particular cultures. Objective C: Conduct fall and spring Sexual Violence Awareness campaigns. -512- AGENCY: Rape Victi'n Advocacy Program Task: 1. Design, organize and implement programs specific to the awareness campaigns. 2. Design and implement a publicity strategy for each campaign. Objective D: Provide training in sexual violence issues and in working with survivors for various groups, such as paramedics, clergy, medical personnel and law enforcement. Speak to at least 12 groups. Task: 1. Design presentations. 2. Schedule staff to present as requests for training are received. 3. Evaluate the presentations. Objective E: Provide programs to youth ages 12-18 to educate them about sexual abuse and dating violence issues. Task: 1. Design and present programs to at least 1500 youth in F'Y2001. 2. Collaborate with other agencies and systems working with youth. Resources required: Two staff; 12 to 20 volunteers; computers; printers and offices; lending library; self-defense equipment. PROGRAM 3: SERVICES TO WASHINGTON, CEDAR AND IOWA COUNTIES Goal: To provide free, confidential rape crisis intervention services to residents of Washington, Cedar and Iowa Counties; and to provide support for friends, partners and family members of survivors of sexual violence in these counties. Objective A: Provide 24-hour telephone crisis intervention counseling and to provide emergency advocacy at hospitals and law enforcement agencies in Washington County 24 hours a day, 365 days a year. Tasks: 1. Recruit and train volunteer staff to provide in-person 24-hour advocacy in Washington County. Provide 24-hour Telephone services via the ISAH. 2. Network with local law enforcement, hospital personnel, other agencies and departments to enhance the quality of treatment survivors receive within various systems. Objective B: To provide short-term individual peer counseling to sexual violence survivors and their significant others. Tasks: 1. Staff an office in each county one to three days each week, as staff is available. 2. Provide peer counseling services to at least 20 people in FY01. Objective C: To provide support groups to sexual assault survivors and their partners, friends and family members each year. -513- AGIBL"%Y: Rape Victin Advocacy Program Tasks: 1. As resources permit, organize groups for: women who were raped as adults or adolescents, women who are survivors of childhood sexual abuse, men who are survivors and partners, friends and family members of survivors. Resources required: Two staff, offices and a telephone in each county, 6 to 12 volunteers in Washington County, leased vehicle and cellular phones for staff travel, two portable computers and printers PROGRAM 4: STATEWIDE SEXUAL ABUSE HOTLINE Goal: To provide free telephone crisis intervention and information and referral to citizens of the State of Iowa who have sexual violence concerns since April 1, 1 998. Objective A: Provide telephone support, information and referral to 200-500 Iowans each year. Tasks: 1. Coordinate daily operation of the hotline with other staff. 2. Provide additional training to RVAP staff and volunteers. Objective B: Coordinate publishing and distribution of the Iowa Sexual Abuse Hotline Resource Directory. Tasks 1. Maintain accurate lists of resources for the manual. 2. Update and distribute the resource manual to rape crisis centers around the state on an annual basis. Objective B: Publicize the availability of the hotline throughout the state. Tasks: 1. Print and distribute ISAH brochures. 2. Publish a periodic newsletter about the hotline and distribute to rape crisis centers, domestic violence shelters, law enforcement, hospitals, prosecutors, libraries and colleges all over the state. Resources required: One staff: telephones and PCS phones, volunteers, computer and printer, office space. -514o Betty L. Hargraves Executive Director HUMAN SERVICE AGENCY BUDGET FORM Director: Betsy Tatro Assist. E.D. City of Coralville Agency Name: American Red Cross Johnson County City of Iowa City Address: 328 s. Clinton St Iowa City, I United Way of Johnson County Phone: 337-2119 Completed by: Bet _~_~/ CHECK YOUR AGENCY'S BUDGET YEAR Approved by Chair Board: 1/1/00 - 12/31/00 10/1/00 - 9/30/01 SeDtember 21, 1999 4/1/00 - 3/31/01 - (date) 7/1/00 - 6/30 X COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) 1. Emergency Services: Emergency Services has two aspects to its program, Disaster Services and Emergency Family Services. The American Red Cross is mandated by Congress to provide relief to victims o f disasters and to provide emergency communication and reunification assistance to military families. No direct federal aid is received by the American Red Cross. Disaster Services provides emergency, disaster-related needs of food, clothing, and shelter. Besides meeting the disaster-related basic needs of people, Red Cross provides disaster preparedness education. Emergency Family Services also helps with emergency messages for families who have been separated due to war, disasters, and other hardships. 2. Health Services: The Amercan Red Cross Health Services program provides health education and prevention to help people prevent, prepare for, and respond to emergencies. The purpose is accomplished by offering prevention education courses in Cardiopulmonary Resuscitation (CPR), First Aid, Water Safety, and disease transmission. Health Services volunteers also assist at local blood drives. Local Funding Summary: 4/1/98 - 4/1/99 - 4/1/00 - % of Total 3/31/99 3/31/00 3/31/01 Budget United Way of Johnson County - - Does Not Include Designated Gvg. $13,920 $14,620 $17,139 6.2% FY99 FY00 FY01 City of Iowa City 4,977 5,155 5,500 2. O% nson County 6,055 6,358 6,625 2.4% !City of Coralville 1,000 1,000 1,150 0.4% jccoghs/xlbudg. xls - 1 - -515- AGENCY: American Red Cross Grant Wood Area Chapter BUDGET SUMMARY ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAt Enter Your Agency's Budget Year = = > FY99 FY00 FY01 1. TOTAL OPERATING BUDGET 247,858 291,543 334,659 (Total a + b) a. Carryover Balance (Cash 73,185 56,357 56,357 from line 3, previous column) b. Income (Cash) 174,673 235,186 278,302 2. TOTAL EXPENDITURES (Total a +b) 191,501 235,186 278,302 a. Non-directed funding 22,980 28,222 32,511 b. Program Total (List Progs. Below) 168,521 206,964 245,791 1. Emergency Services 75,834 93,134 109,873 2. Health Services 92,687 113,830 135,918 3 4 5 6 7 8 4. RESTRICTED FUND BALANCE (Total from page 7) 1,798 1,000 1,000 5. IN-KIND SUPPORT (Total from Page 7) 41,529 37,519 39,079 t6, NON-CASH ASSETS Notes and Comments: BRIEFLY DESCRIBE HOW LOCAL FUNDS WERE SPENT LAST YEAR: In Fiscal Year 99, funds were spent to provide relief to victims of disasters and to teach individuals emergency prevention, preparedness, and response skills. For the third year in a row we have had few costly disasters. (The Mondo's fire and the apartment fire were funded by the national organization) Iccoghs/xlbudg.xls - 2 - -516- AGENCY American Red Cross Grant Wood Area Chapter INCOME DETAIL FY99 FY00 FY01 NON- ES HS ACTUAL THIS YEAR BUDGETED DIRECTED PROGRAM PROGRAM LAST YEAR PROJECTED NEXT YEAR FUNDING 1 2 1. Local Funding Sources- 26,127 I 28,033 ~ 30,628 ~ 2,225 ~ 17,068 [ 11,335 a. Johnson County 6,055 6,358 6,625 5,300 1,325 b. City of Iowa City 4,977 5,155 5,500 4,400 1,100 c. United Way of Jolmson County 14,095 15,520 17,353 2,225 6,448 8,680 d. City of Coralville 1,000 1,000 1,150 920 230 e. f. 2. Grants-State, Federal, Foundations I 1,3091 4,5001 5,000] o] 2,000 ~ 3,000 a. FEMA 1,309 1,000 1,000 1,000 b. Private Foundations 0 3,500 4,000 1,000 3,000 c. d. e f 3 Net Sales Of Services (sources) ] 39,975 I 49,317 [ 56,312 ] 0 ] 0 ] 56,312 a. Class Fees 39,975 49,317 56,312 56,~12 b. c. 4. ~'~, Sales of Materials [ 11,304[ 13,437[ 16,437I 0[ 0I 16,437 a. ,~esale 11,304 13,437 16,437 16,437 b. c. 5. Contributions/Donations [ 94,541 [ 127,921 I 145,000[ 19,074 I 81,007 I 44,919 a. United Way Designated Giving 6,518 6,863 7,500 962 2,786 3,752 b. Other Contributions 88,023 121,058 137,500 18,112 78,221 41,167 6. Special Events [ 995l 1,025[ 2,500l 0l 1,500l 1,000 a. Road Race 995 0 0 1,500 1,000 b. Kemal's Game 0 1,025 2,500 c. 7. ~.tere~t Income I 422I 10,953I 22,425I 11,212I 8,298I 2,915 other-List Be, ow I o l o l o l o l o l o a. b c. ~TOTAL INCOME (same as p. 2, line lb) 174,673 235,186 278,302 32,511 109,873 135,918 Notes and Comments: l c. United Way of Johnson county is budgeted to increase because of growth of the Johnson County program. 3a. ,s fees are expected to increase by 14% because of increased marketing and program awareness. 4a. Resale revenue is expected to increase because of an increased exposure in classes and because of increased program awareness. 5D. Contributions are expected to increase to support the increasing program needs by increased fund raising activities. jccoghs/xlbudg. xls 3 -517- PROGRAM EXPENDITURE DETAIL AGENCY American Red Cross Grant Wood Area Chapter FY99 FY00 FY01 NON- PROGRAM PROGRAM ACTUAL THIS YEAR BUDGETED DIRECTED 1 2 LAST YEAR PROJECTED NEXT YEAR FUNDING ES HS i. Salaries 83,883 105,555 117,721 15,096 43,739 58,886 2. Employee Benefits & Taxes 19,713 18,567 25,951 3,328 9,642 12,981 3. Staff Development 463 983 2,795 358 1,039 1,398 4. Professional Consultation 5. Publications & Subscriptions 381 150 309 40 114 155 6. Dues and Memberships 596 433 702 90 261 351 7. Morgage, Rent and Property Tax 17,388 18,228 18,648 2,391 6,929 9,328 8. Building &Maintenance 1,366 758 1,019 131 378 510 9. Equipment Purchase/Rental 1,114 4,377 6,511 835 2,419 3,257 10. Utilities 1,515 1,495 2,459 3 15 914 1,230 11. Telephone 6, 190 7,514 8,275 1,061 3,075 4, 139 12. Office Supplies &Postage 2,993 3,498 6,504 834 2,417 3,253 13. Printing and Publicity 3,083 6,213 12,227 1,568 4,543 6, 116 14. Local Transportation 1,214 1,300 1,658 213 616 829 15. Insurance 528 559 651 83 242 326 16. Audit 560 215 453 58 168 227 17. Interest 18. Other (Specify): Client Assistance11,954 14,050 15,075 15,075 19. Volunteer Rec/Supplies 611 937 1,324 170 492 662 20. Resale Supplies 2,837 5,000 8,000 8,000 21. Disaster/Blood Supplies 72 550 900 600 300 22. Educational Supplies 171 300 800 800 23. Fund Raising Supplies 1,722 2,220 2,486 319 923 1,244 24. Chapter Assessment 20,026 23,626 19,974 2,561 7,422 9,991 25. Support Allocation 13,121 18,658 23,860 3,060 8,865 11,935 TOTAL EXPENSES < p. 2, line 2) 191,501 235,186 278,302 32,511 109,873 135.918 Notes and Comments: ~ & 2. Salaries and Employee Benefits & Taxes are increasing by 16% because of adding a halRime volunteer assistant position. This porition will help expand the volunteer base which will increase the services that will be provided to individuals in Johnson County. ? Staff development is increased for FY01 because of sending staff to additional conferences that will make the staff more knowledgeable in meir work, t2 & 13 Office Supplies & Postage and Printing & Publicity has increased primarily because of the increase in fund raising activities. 20 Resale Supplies have increased because the program is selling more items. 2 ~ Disaster/Blood Supplies increased due to an increase in disaster preparedness supplies. 24 Chapter Assessment is decreasing because of a change in the national formula. 25 Support Allocation has increased because of the large growth in Johnson County Services. - 4 - jccoghs/xlbudg.xls -518- AGENCY American Red Cross Grant Wood Area Chapter ACTUAL THIS YEAR BUDGETED R, FRICTF, I) FUNDS: LAST YEAR PROJECTED NEXT YEAR FY99 FY00 FY01 Restricted by: Restricted for: Donor Restricted Local Disaster Relief 798 FEMA Local Assistance 1,000 1,000 1,000 MATCHING GRANTS Grantor/Matched by No matching grants IIN-KIND SUPPORT DETAII, Services/Volunteers 27,809 29, 199 30,659 {Material Goods 1,250 400 500 iSpace, Utilities, etc. 7,970 7,920 7,920 !Other: (Please specify) Ford Van 4,500 0 0 iTOTAL IN-KIND SUPPOR (also shown on page 2, line 5 [ 41,529[ 37,5191 39,079 Notes and Comments: Ser~ Volunteers: The volunteer m-kind services were valued at $6.50 per hour for clerical assistance, $8.00 per hour for disaster volunteers, $10.00 per hour for CPR and First Aid Instructors, and $15.00 per hour for blood drive volunteers. Material Goods: In FY99 we received many donations of items for fn'e victims. jccoghs/xlbudg.xls - 5 - -5~9- SALARIED POSITIONS AGENCY American Red Cross Grant Wood Area Chapter "X"all that apply FTE* Salary [I -=_ ~ FY99 FY00 FY01 FY99 FY00 FY01 Position/Title 'p. ~ ,~ ~ Last This Next Actual This Budgeted % Year Year Year Last Year Year Next Year Change Site Director X X X 4% 0.40 0.40 0.40 15,601 17,400 17,922 3% Executive Director X X X 5% 0.10 0.10 0.10 6,415 6,415 6,607 3% Health & Safety Specialist X X X 4% 0.05 0.05 0.05 775 900 927 3% Health & Safety Program Assis X X X 5% 0.05 0.10 0. I0 808 2,000 2,060 3% Emergency Outreach Coor. X X X 4% 0.40 0.40 0.40 7,423 8,200 8,446 3% Emergency Services Director X X X 5% 0.10 0.10 0.10 2,703 3,100 3,193 3% Health Services Director X X X 7% 0.20 0.20 0.20 4,988 5,400 5,562 3% Asst. DirEmergency Services X X X 7% 0.10 0.10 0.10 1,258 2,200 2,266 3% Marketing Coordinator X X X 5% 0.20 0.20 0.20 4, 195 4,200 4,326 3% Communication Director X X X 4% 0.20 0.20 0.20 4,645 5,400 5,562 3% Dir. Of Financial Development X X X 5% 0.30 0.30 0.30 8,105 10,800 I 1,124 3% Administrative Assistant X X X 7% 0.05 0.05 0.05 312 440 453 3% Office Manager X X X 6% 0.05 0.10 0.10 1,174 3,100 3,193 Accountant X X X 0% 0.05 0.00 0.00 878 0 0 0% Fin Svs Director X X X 5% 0.00 0,050 0.05 0 1,668 1,718 3% Workplace Instructor X 4% 0.20 0.25 0.25 4,454 5,000 5, 150 3% Johnson County Program Coor X X X 4% 0.80 1.00 1.00 13,636 21,000 21,630 3% Coor. Of Volunteers X X X 6% 0.15 0.15 0.15 2,475 2,781 2,864 3% Admin. Support X X X 4% 0. l 0 0.05 0.05 1,222 434 447 3% Night Duty Worker X 4% 0.10 0.10 0.10 1,128 1,517 1,563 3% Receptionist X X X 8% 0.20 0.20 0.20 1,688 3,600 3,708 3% Volunteer Assistant X X 4% 0.00 0.00 0.50 0 0 9,000 i 00% * Full-time equivalent: 1.0=full-time; 0.5=half-time; etc. jccoghs/xlbudg.xls 520- AGENCY: American Red Cross Grant Wood Area Chapter Johnson County Office ACCOUNTABILITY QUESTIONNAIRE A. Agency's Mission Statement or Pdmary Purpose: The American Red Cross, a humanitarian organization led by volunteers and guided by its Congressional Charter and the Fundamental Principles of the International Red Cross Movement, will provide relief to victims of disaster and help people prevent, prepare for, and respond to emergencies. B. Board of Directore: 1. Please attach a list of your agency°s Board of Directors (page 7A) 2. Frequency of meetings: Monthly 3. Briefly describe board orientation and ongoing training opportunities: Each board member has an initial one-on-one orientation with a current board member. This is followed by a three-hour group orientation that includes information on the scope of all Red Cross services, the roles and responsibilities of board members, chapter administrative procedures, and fiscal accountability. Board members are offered at least three ongoing training opportunities each year. Board members can attend both the State and National Red Cross conventions and the other leadership training including a yearly fund-raising workshop. C. Finances: 1. Are there fees for any of your services? Yes __x__ No __ a. If YES, describe cimumstances. The Red Cross has fees for health and safety classes. Each year the chapter conducts a cost analysis of our classes ensure the appropriate fee is charged for each course. Full or partial scholarships are offered to individuals based on need. b. Are they fiat fees yes or sliding fees ? 2. Does your agency have: an internal audit external audit x financial review Frequency ,yearly 3.Has your agency filed the Annual Report with the Secretary of State? Yes x No 4. Has your agency filed Form 990 with the IRS? Yes x No 5. Please discuss your agency's fundraising efforts, if applicable. The Red Cross each year has three targeted direct mail solicitations, one phone solicitation to lapsed donors conducted by Red Cross volunteers, and people have an oppommity to donate with each quarterly newsletter. Each year we hold a Red Cross Day at the Kernel's Ballpark. A Planned Giving committee has begun implementing a strategic plan to increase the number of planned gifts received by the chapter. D. Management: I Does each professional staff have a written job description? Yes x__ No 2. Is the agency Directors performance evaluated at least yearly? Yes __x__ No By Whom? Site Director is evaluated by the Executive Director Executive Director is evaluated by the Board Chair -7- -521 - BOARD OF DIRECTORS GRANT WOOD AREA CHAPTER, AMERICAN RED CROSS FY 1999-2000 Thomas Beecher Board Member Toyota Motor Credit Corporation General Service Manager Dr. Lon Butikofer Blood Services Chair Administrator/CEO, Northeast Iowa Regional Medical Center & V.P. Health Enterprises Jane Carson Board Member Retired Terrance (T.J.) Croco Health Services Chair Counselor, Amana Schools Tammy Danover Treasurer &Finance President, Heritage Bank Committee Chair Dr. Doris Dartey Communications Chair Assistant Professor &Chair, Public Relations, Mr. Mercy College Beth A. Freeman Government Relations Regional Director, U.S. Government Chair Senator Tom Harkin's Office Kay Henry Volunteer Chair Community Volunteer Dr. James Manville Board Member Retired Harold Miller Board Member Retired Doug Peters Board Member Executive Director, Hawkeye Labor Council * Denise Piper International Services St. Luke's Hospital, Hospice Chair Eldon Pugh Chair Retired Dick Ransom Board Member President, Hall &Hall Engineering, Inc. Ron Ricklefs Bylaws/Human Resources Attorney Chair Rick Sellers Board Member Owner &General Manager, KMRY Radio Nancylee Siebenmann Board Member Retired Clare L. Slattery Vice Chair/Chair Elect President, Heritage Property Management & Facilities Chair -7a- 522- Jo Ann Suriano Board Member Human Resources, Intermec Technologies Corp. * Peter Teahen Emergency Services Director, Teahen Funeral Home Chair Peter Thompson Secretary &Audit Retired Committee Chair James Thomson Immediate Past District Director, Small Business Administration Chairman R. Dale Todd Board Member Parks Commissioner, City of Cedar Rapids James Wasta Financial Development Chairman of the Board, Pioneer Office Products * Chair Gary Wicklund Board Development Vice President, The Freedom Group * Chair Nancy Willis Board Member Willis &Willis Attorneys * Don Zierath Service Delivery & Retired Technology Chair * Members from Johnson County 1 O/1/99 -7b- -523- AGENCY: Arnedcan Red Cross Grant Wood Area Chapter Johnson County Office E. Program/Services: Please define your agency's units of service (service definition, length of time, cost per unit of service, number of units provided, direct or indirect.) One unit of service is one person serviced. This person can be a Red Cross health and safety class participant, a victim of a disaster, a family member of a military person, a person seeking a family member that they lost contact with due to war and/or disaster, or a person in need of information and referral. Please supply information about clients served by your agency during last two complete budget years. Refer to form instructions for definition of duplicated and unduplicated. Enter Years FY98 FY99 1. How many Johnson County residents (including la Duplicated 3,432 6,037 Iowa City and Coralville) did your agency serve? Count 1 b. Unduplicated 3,432 4,700 Count 2. How many Iowa City residents did your agency 2a. Duplicated 2,047 5,442 serve? Count 2b. Unduplicated 2,047 4,989 Count 3. How many Coralville residents did your agency 3a. Duplicated 1,319 601 serve? Count 3b. Unduplicated 1,319 456 Count 4. How many units of service did your agency provide? 4a. Total 6,378 6,807 4b. To Johnson 3,432 6,650 County Residents 5. Other Areas Served: Do you provide services to areas outside of Johnson County? Area(s) served: Linn, Jones, Delaware, and Iowa counties Services provided: All Red Cross services: Health and Safety courses, Disaster relief and preparedness, Emeraencv Communications for military families, and Intemational Tracin.cl. Funding Sources: Fundincl is provided for these counties from the United Way of East Central Iowa and Delaware County United Way. Additional fundina comes from donors in these counties and class fees clenerated from participants livina in the other four counties. -8- -524- AGENCY: American Red Cross Grant Wood Area Chapter Johnson County Office 6. Client Profile (for last complete year, if available): The numbers reflect only clients self- reporting age, gender and ethnicity information. Age Gender Ethnicity 0 - 5 5 Female 631 African American 19 6 - 17 2,391 Male 514 Native American 12 18 - 29 496 Asian 12 30 - 61 618 Hispanic 14 62 - 75 9 Caucasian/Non-Hispanic 1,043 75 + 0 Multi-racial 6 7. Evaluation and Review: A. Please discuss how your agency measures the success of its programs. A strategic plan is developed for 18 months to three years in advance. Objectives are developed to reach the goals of the strategic plan. The objectives are evaluated on a quarterly basis by the service committees and yearly by the Board of Directors. Evaluation is based on meeting the measurement stated for each objective. Our national headquarters also evaluates us each year using the Standards of Performance for chapters. These standards measure service delivery, client satisfaction, and fiscal responsibility. B. Does your agency have performance objectives? [Give several examples] Ninety-five percent of participants completing CPR and or First Aid training will be confident and believe themselves to be able to respond in an emergency. The Disaster Response Plan must be updated annually. Ninety percent of customers must be very satisfied with the services received from the Red Cross. C. What plans does your agency have to increase efficiency and effectiveness';> The Red Cross develops a strategic plan every three years. The strategic plan is developed with a parmership between the chapter program directors and the Board of Directors. The chapter is also beginning to develop outcome objectives and evaluation procedures for all programs. -9- -525- AGENCY: Amedcan Red Cross Grant Wood Area Chapter Johnson County Office 8. In what ways will the needs of your service population change in the next five years: An every increasing aging population will impact both Disaster Services and Health and Safety programs. Disaster preparedness and prevention education will need to target the needs of the older population and increased trainings in CPR and first aid may be required for this group. There will also be an increased need for affordable housing. This will impact Disaster Services by requiting longer temporary shelter stays for disaster victims. Johnson County will continue to be a multi-cultural community. This will impact our Emergency Services program. There will continue to be requests for International Tracing assistance and for utilizing a language team to assist with clients who English is not their first language. 9. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: We need to continue our efforts to recruit volunteers from the permanent population of Johnson County. Volunteers that are residents of the community will help us to ensure that Red Cross will be there when help can't wait. 10. List complaints about your services of which you are aware: Difficulty in locating office-new outdoor signage was installed September 29, 1999 Not enough parking-three additional parking spaces were secured September I, 1999 11. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: Yes, we have a waiting list for CPR and First Aid training courses. Individuals generally must wait two - fours weeks for a class. We will continue to work to add additional classes to the schedule based on student need. How many people are currently on your waiting list? __32__ 12. In what way(s) are your agency's services publicized? Speakers Bureau Newsletters Press Releases Public Displays Public Service Announcements Class Schedule Brochures Referrals from other agencies -10- -526- AGENCY: American Red Cross Grant Wood Area Chapter Johnson County Office 13, United Way involvement by your agency: ("X" if agency participates) a. Agency Directors Meetings x b, Agencies Representative to Funding Hearings x c, Business Blitz x d. Day of Cadng x e, Kick Off x f. Victonj Reception x g. Other -11- -527- AGENCY: Amedcan Red Cross Grant Wood Area Chapter Johnson County Office AGENCY HISTORY (Using this page ONLY, please summarize the history of your agency. emphasizing Johnson County, past and current activities and future plans. Please update annually.) The mission of the America Red Cross is to provide relief to disaster victims and help people prevent, prepare for, and respond to emergencies. Since 188 l, people have turned to the American Red Cross for emergency services. Although the Red Cross is not a government agency and receives no direct govemment funding, it is chartered by the Congress to provide services to members of the U.S. Armed Forces and to disaster victims. In 1917, the American Red Cross began providing humanitarian services relating to meeting emergency needs and health and safety programs to the people to the people in Johnson County. In 1993 the Johnson County Chapter merged with the Grant Wood Area Chapter. The Red Cross plays a vital role in the county's emergency response. We work with local emergency agencies in preparedness planning and responding to local disasters. Our planning made it easier for the chapter to respond to three fires in a two-week period in March of this past year. Because of the professionalism of the response to these fires, the Iowa City Fire Department has issued a pager to the Disaster Action Team so that they will receive a page about a fire at the same time the firefighters are notified. The restmcturing that occurred last year with the paid staff has been effective. With one person responsible for Emergency Services we have increased the number of trained disaster volunteers, enhanced our ability to respond rapidly to local disasters, and worked with other agencies to provide community preparedness information. The Health and Safety Program Coordinator has also made great strides with that program. The number of individuals trained in CPR and First Aid in Johnson County exceeded the year's goal by 15% and there was an increase in the number of classes taught by volunteer instructors. The American Red Cross will continue to be a leader in human services in the community. During the next fiscal year, we will work with local emergency response agencies to ensure systems are in place in case of a Y2K disaster effects Johnson County. We will also again work to recruit additional volunteers from the permanent residents of johnson County. Johnson County can expect the American Red Cross to be there during times of disasters and to help the community prevent, prepare for, and respond to emergencies. -12- -528- AGENCY: American Red Cross Grant Wood Area Chapter Johnson County Office FY99 GOALS Please state FY99 goals and report status of progress/completion. FY99 Goals &Objectives Progress Overall Goal: To assist people in Johnson County in Preparing for, preventing and responding to During the last twelve months the Grant Emergency situations through disaster Wood Area Chapter of the American Red education and response, by providing 24- Cross has successfully realized this goal. hour emergency communication and assistance to active military members and Our challenge now is to improve upon the their families, and by reestablishing foundation that has been set and offer communication between family members educational and fun opportunities for all who have been separated due to conflict, ages that will help people in emergencies. unrest or disaster. Improve Emergency Services Objective.' Improve service effectiveness in Progress.' We have exceeded our goal of disaster relief and response. increasing the number of disaster volunteers in Johnson County to 30. During FY 99, the number of disaster volunteers increased to 37, seven more volunteers than our goal. In addition, more than 10% of our Johnson County volunteers have traveled to various training opportunities, such as the Iowa Disaster Institute (IDI) for basic and advanced disaster response courses. Increase awareness of disaster prevention and preparedness. Objective: Increase individual and Progress: We have exceeded this objective household awareness of the importance of due to the community's interest of fire disaster and hazard prevention and safety issues following the Mondo's Fire in preparedness. March of 1999. Numerous companies and individuals received direct education, forming an ongoing line of communication between the Red Cross and the community. -13- -529- AGENCY: American Red Cross Grant Wood Area Chapter Johnson County Office The Battery-up program remains steady in Johnson County. We did not realize this goal, but with the assistance of a Mount Mercy Social Services Intern, increased Battery-up programs are being planned for this year. The planned client surveys were not completed during this year because of the overwhelming number of positive calls that were received from our clients. Indications are that the Battery-up program should continue and be expanded to include smaller communities throughout the county. The ehapter's role in the International Red Cross Movement. Objective.' Increase awareness in the Progress.' We exceeded this goal by community of the chapter's role in the participating in an International seminar at International Red Cross Movement. the University of Iowa. Information was handed out and a staff member had the opportunity to speak to nearly fifty International students about the Red Cross. This chapter also assisted Kosovo Refugees uprooted from their country to ours, by meeting directly with the families and, through interpreters, provided basic emergency necessities, such as food, clothing and shelter. In addition, this chapter has assisted families split by conflict to find each other again, through our International Tracing Service. One of our Grant Wood Area Chapter disaster volunteers has recently been selected to an American Red Cross International Emergency Response Team. Following training, this volunteer will be part of the team that will help victims on an International Level. -14- -530- AGENCY: Amedcan Red Cross Grant Wood Area Chapter Johnson County Office Goal: Educate individuals living in Johnson County so they can prevent, prepare for, and respond to accidents and emergencies. FY 99 Objectives Progress Instruct a minimum 2, 132 of individuals in We exceeded this objective and provided Johnson County in CPR and First Aid training in lifesaving techniques to 2,450 techniques. Johnson County residents. We implemented all proposed tasks to reach our goal. We distributed yearlong schedules of our classes to the general public. We taught 60 people at CPR Saturday (our objective was 50) and we developed and distributed course evaluations to all class participants to determine the participant's confidence in the skills taught and their evaluation of the overall training. Serve as an information resource to local During Fiscal Year 99, we worked with AIDS service organizations, schools, and fifteen different agencies and organizations other social services agencies. to provide information and training needs. We collaborated with twelve different agencies to plm~ AIDS awareness activities for AIDS awareness month and World AIDS Day. We also continue to serve as a member of Healthy and Positive Interventions Committee for AIDS service organizations in Johnson County. Instruct a minimum of 3,500 individuals in We instructed 2,369 in water safety and Johnson County in water safety and lifeguarding skills in Johnson County. We lifeguarding skills in partnership with local provided brochures for distribution at their water safety organizations. facilities, met with area aquatic directors to determine their needs for trained staff to teach these classes, and set up classes to train their potential lifeguarding and water safety employees. -15- -531 - AGENCY: Amedcan Red Cross Grant Wood Area Chapter Johnson County Office AGENCY PROGRAM GOALS AND OBJECTIVES (Several pages are provided, please add any additional pages you may need with your agency name as a header.) EMERGENCY SERVICES FISCAL YEAR 2001 Goal: To assist people in Johnson County in preparing for, preventing and responding to emergency situations through disaster education and response, by providing 24-hour emergency communication and assistance to active military members and their families, and by reestablishing communication between family members who have been separated due to conflict, political unrest or disaster. Objective: Increase community awareness of emergency services offered by the Grant Wood Area Chapter of the American Red Cross. ' Task: 1. Increase, by four, the number of Disaster Dudes educational programs in Johnson County Elementary Schools. 2. Attend Johnson County Fire Fighters Associations meeting on a monthly basis. 3. Provide American Red Cross speakers to Johnson County agencies and community service organizations, by Emergency Services volunteers and staff members so agency members can better understand the Red Cross mission. 4. Plan a community-wide Red Cross Emergency Services educational Event during March, 2001, as part of our Red Cross Month celebration. 5. Increase the number of active disaster volunteers by 30%, adding five new adult members, five new college students and five youth. -16- 32- AGENCY: Amedcan Red Cross Grant Wood Area Chapter Johnson County Office Objective: Create three new partnerships with youth and schools. Task: 1. Train three youth groups as to what they can do in an emergency. 2. Offer a disaster education class to University students, faculty and staff four times a year. Objective: Increase awareness of the Red Cross emergency services available to active-duty military members and their families in Johnson County. Task: 1. Develop and disseminate an educational letter that explains how the how the Red Cross can help military families during emergencies. 2. Offer educational classes for military families twice a year. 3. Develop a new partnership with two military agencies and have mutually train agency staffs of services that are available. Objective:Increase awareness in Johnson County of the chapter's role in the International Red Cross Movement. Task: 1. Attend and participate in International Global Careers Day seminars offered at the University of Iowa by the International Programs Department. 2. Conduct one Tracing and International Social Services class in Johnson County. 3. Establish an active language team to improve communications in emergency situations. 4. Have at least two members of the language team qualified for national disaster response. Resources need to accomplish the tasks: 1. 15 new Disaster Services volunteers 2. Volunteer training materials 3. Brochures and disaster preparedness educational materials 4. Pan-time Emergency Outreach Coordinator 5. Pan-time Volunteer Program Assistant 6. Training Conference funds for classes offered outside Johnson County Cost of Program: FY99:$75,834 FY00:$93,134 FY01:$109,873 -17- -533- AGENCY: Amedcan Red Cross Grant Wood Area Chapter Johnson County Office HEALTH SERVICES FISCAL YEAR 2001 Goal: Educate individuals in Johnson County so they can prevent, prepare for and respond to accidents and emergencies. Objective: Instruct a minimum of 2,3 16 individuals in Johnson County in CPR and First Aid techniques. Tasks: 1. Develop, print and distribute a CPR and First Aid course schedule. 2. Conduct "CPR Saturday" in Johnson County with a minimum of 110 participants. 3. Recruit and train a minimum of 14 new CPR and First Aid instructors. 4. Promote Authorized Provider plan to local non-profit agencies and organizations to increase the number of persons who are exposed to CPR and First Aid. 5. Train at least eight instructors in Basic Aid Training to promote training within the school systems. 6. Promote the American Red Cross Babysitters course to local youth groups, schools and churches. Objective: A minimum of 95% of the individuals participating in CPR and First Aid training will be certified and/or have the confidence and knowledge to respond appropriately in emergency situations. Tasks: 1. Consistently use evaluations to monitor participant's knowledge and confidence levels. 2. Regularly assess course evaluations to determine participant attitude and confidence in training. 3. Conduct an annual reassessment of the evaluation form to determine effectiveness and value. -18- -534- AGENCY: Amedcan Red Cross Grant Wood Area Chapter Johnson County Office Objective: To ensure consistent quality of instruction, arrange meeting schedule of peer evaluation commirtee, consisting of volunteer instructors who have been trained to do evaluations of other volunteer instructors to evaluate and make appropriate changes in the evaluation program as are necessary. Tasks: 1. Convene evaluation committee to evaluate the effectiveness and accuracy of the evaluations. 2. Make appropriate changes and implement the new evaluation program. Goal: Through partnership with area recreation departments, camps, schools and swim coaches, provide water safety, lifeguarding and other water related programs to Johnson County residents. Objective.' Instruct 3,000 individuals in water safety, lifeguarding and other water related programs. Tasks: 1. Meet with local aquatic directors to identify needs for lifeguarding and other water safety programs. 2. Schedule necessary water safety and lifeguarding courses to meet the needs of area recreation departments. 3. Work with aquatic directors to promote water safety classes and programs to Johnson County residents. Objective: At least 65% of individuals who take water safety classes will have the knowledge and skills to enable them to reduce their risk of drowning. (This seemingly low percentage reflects the fact that many Level I through III students need to take the class at least twice before successfully passing the course.) Tasks: 1. In partnership with local water safety organizations, ensure with American Red Cross policy instructor and course guidelines are in compliance. 2. Provide adequate opportunity to train the appropriate number of Water Safety Instructors to meet the needs of local water safety organizations offering American Red Cross programs -19- -535- AGENCY: American Red Cross Grant Wood Area Chapter Johnson County Office Goal: In Partnership with Badger~Hawkeye Blood Region, collect blood for human needs. Objective: Collect 1,260 units of blood in Johnson County Tasks: 1. Increase Blood Donor awareness through media, public forums and direct mailings. 2. In partnership with area businesses, develop program to send employees to regularly scheduled blood drives or to schedule in- house workplace blood drives. Goal: To promote HIV/AIDS prevention and education to youth and the general public. Objective: Serve as an AIDS information resource to local AIDS organizations, schools, and other social service agencies. , Tasks: 1. Train ten peer educators in the Johnson County High Schools on the Facts about HIV/AIDS, identify behaviors that are risky for HIV infection, identify resources available in the community, and learn skills to become effective peer educators. 2. Continue to partner with local social services agencies on AIDS Awareness activities and events for targeted populations. 3. Continue to serve as a member of the Healthy and Positive Interventions Committee for AIDS service organizations in Johnson County. Resources needed to accomplish program tasks: 1. Equipment, materials and promotional materials for CPR, First Aid and Water Safety courses. 2. Promotional materials for Blood Donor awareness campaigns. 3. Instructor Training materials for Babysitting, Basic Aid Training and CPR/First AID programs. 4. CPR Saturday promotional materials and equipment. 5. HIV/AIDS Educational brochures and instructor training materials. Cost of Program: FY99:$92,687 FY00:$113,830 FY01:$135,918 -20- -536- HUMAN SERVICE AGENCY BUDGET FORM Director: Nancy Spa i i Agency Name: School Chi ldrens Aid Johnson County City of Iowa City Phone: 31 9-339-6800 United Way of Johnson County Completed by: Nancy Spa I j CHECK YOUR AGENCY'S BUDGET YEAR Approved by Chair: I~/A 111100-12/31100 X on 411100 -- 3131101 '1011100 -- 9130101 7/1 !00 -- 6130101 : COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e. Program 1, 2, 3, etc.) 1. Glasses-provided for school aged children in Johnson County in need of financial ass i stance. 2. Clothing for individuals-provided for school aged children in Johnson County need of financial assistance. 3- Hedical-provided for school aged children in Johnson County in need of financial assistance. 4. Hedication-provided for school aged children in Johnson County in need of financial assistance. 5. Hiscel laneous-payment for needed x-rays, supplies, etc. 6. School suppl ies-suppl ies of paper, pencils, scissors. paints, etc. 7- Dental care-provided for school aged children in Johnson County in need of financial assistance. 8. Clothing for emergencies-supplies of clothing to be kept in each school building. 9. Class fees - registration for classes to meet students' needs. Local Funding Summary: 4/1/98 - 4/1/99 - 4/1/00 - % of Total '3/31/99 3/31/00 3131/01 Budget United Way of Johnson County -- $ $ Does Not Include Designated Gvg. 8500 9186 9945 57- 8~; FY99 FYO0 FY01 City of Iowa City $ $ $ Johnson County City of Coralville -1- -537- School Chi ldrens Aid BUDGET SUMMARY ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR Enter Your Agency's Budget Year --~ .98 99 2000 1. TOTAL OPERATING BUDGET · (Total a + b) 2]978 19439 18114 a. Carryover Balance (Cash from line 3, previous col- umn) 720 t006 g 14 b. Income (Cash) 21258 16433 17200 2. TOTALEXPENDITURES(Totals + b) 18q77 lJt~q 1Rlnn a. Administration b. Program total (List Programs below) 1. g | asses 1272 2t00 2000 2'clothinq for individuals 12781 12000 12000 3'medic~l 1164 1100 1100 4. med )'cat ion 2555 2200 210O 5. mi ,~rel 1,~nPollc, 14~ ~)j'Jr) 6. school suppl Fes 326 300 300 7. dental care 5F' 75 50 8. c]othe~ for emergPnr~P~ 311 250 250 9.class fees 365 100 100 3. ENDING OPERATING BALANCE (Subtract 2 - 1) 3006 91 Z~ 14 4. RESTRICTED FUND BALANCE (Total from page 5 * 5. IN-KIND SUPPORT (Total from page .~. 10,908 11,283 13,283 6. NON-CASH ASSETS Notes and Comments: *Briefly describe how local funds were spent last year: All funds were spent to provide services directly to school aged children. 538- AGENCY School Chi Idrens Aid 98 99 00 INCOME DETAIL ACTUAL THIS YEAR BUDGETED NON- PROGRAM PROGRAM LAST PROJECTED NEXT YEAR DIRECTED I I d2 YEAR FUNDING glasses c?othirg 1. Local Ftm~mo Sources 8129 9015 9180 a. Johnson County b. City of Iowa City c. United Way 8129 9015 10200 lc;00 d. City of C~alvle 8, f. 2. Grants- State, Federal Feexletions N /A N/A /N"'/A a. b. d. 3. Net Sales of Services ($oe-ces) N / A N / A N / A a. b. 4. Net Sales of Meteriais (sonrces) .~/~ I'J/A N/A a. ,5. Contributions/Donations 12035 6468 7000 7000 a. United Way Designated Givino 4985 3018 4000 4000 b. OtherContr~ut~ 7050 3450 3000 '3000 6. S~,cia~Evems 957 950 0 a.. Iowa City Road Race 957 950 0 b. c. 7. Interest income N/A ,i'I;~A N/A 8. Other- List Below Indudinll Miscellaneous 1 t 7 N,/A ~/A a. Other 137 b. c, TOTAL INC0ME (shown also on page 2,1ine lb) 21258 I 16433 17200 1500 11600 Notes and Comments: -3- -539- AGENCY School Childrens Aid ~chool dent upp care medical /neds mist INCOME DETAIL PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM (centheal) 3 4 5 6 7 8 1. LocolFund~Soeces 1 ~ nn 21 O0 a. Johnso~ County b. City of Iowa City c. UnhedWay 11 O0 21 O0 200 300 50 250 d. City of Cordvie f. 2. Grants- State, Federal, Foundations l, b. c, 3. Nat Sales of Sewices (sources) a. 4. Nat Sales of Materials (sources) b. c. 5. Coatn'budonsJOonafieos a. United Way Des;gnated Giving b. Other Comributions 6. Special Events- List Below a. b. c, 7. Interest Income 8. Other- List Below Including Miscellaneous a. b. c. TOTAL INCOME (shown also on paoe 2, ~ne lb) 11 O0 21 O0 200 300 50 250 Notes and Comments: - 3a - -540- AGENCY School Childrens Aid class INCOME DETAIL PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM (amdmaJ) 3 4 S 6 7 8 1. LocalFumfnoSources Johnson County c. United Way 1 O0 d. CjtyofCordvle ; e, f. 2. Grams - State, Federal Foondatin m. b. C. d. , 3. Nat SaJes of Sewkn (sarces) a. b. C. 4. Nat Sales of Materials (sources) a, b. C. S. ConhfmdkmsfDonations a. Unhed Way Deskmated GiWna b. Other~ 6. Special Evens- List Below ~3. b. C. 7. Interim income 8. Other - List Below IncJminn Misce~ 3. b. C. TOTAL INCOME (shown also onpacle 2, fine lb) 1 O0 Notes and Comments: - 3b - -541- AGENCY School Chi ldrens Aid 98 99 O0 glasses ind clothes PROGRAM EXPENDITURE DETAIL ACTUAL THIS YEAR BUDGETED PROGRAM PROGRAM LAST YEAR PROJECTED NEXT YEAR ADMIN. ! 2 1. Salaries N/A N/A N/A 2. Employee Benefits and Taxes N/A N/A N/A 3. Staff Development N/A N/A N/A 4. Professional Coas~atim 1220 1300 1500 350 5. Publications and Sub~ N/A N/A N/A 6. Dues and Mefr~ps N/A N/A N/A 7. Mortgage, Rent. and Prope~/Tax N/A N/A N/A 8. Bulrmg and Maintenance N/A N/A N/A 9. Equipmere Purchase/Remai/Maimeaaace N/A N/A N/A 10. Uttties N/A N/A N/A 11. Tdephone N/A N/A N/A 12. 0ff~ SuppSes and Pestage N/A N/A N/A 13. Priming and Publicity N/A N/A N/A 14. Local Transportation N/A N/A N/A 15. Insurance N/A N/A N/A 16. Audit rl/A N/A N/A 17. laterest N/A N/A N/A 18. Other (Specify): N/A N/A N/A 19. Financial Assist 17753 16725 16100 1650 12000 20. Misc 143 200 200 21. School Supplies 326 300 300 22. 23. 24. 25. TOTAL EXPENSES (shown abo en page 2,1ine 21 18972 18c~2c; 18100 I 2r)Ot~ Notes and Comments: -4- -542- AGENCY School Childrens Aid · school dent emerg medical medication misc supp care clothes PROGRAM EXPENDITURE DETAIL PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM (continued) 3 4 5 6 7 8 1. Salaries 2. Employee Benefns and Taxes 3. Staff Development 4. Professional Consultation 11 O0 50 5, Pubication$ and Subscriptions 6. Dues and Membeships 7. Mortgage, Rent and Property Tax 8. BuRgling Maintenance 9. Equilxnent PurchaseJRentaltMaimenance 10. UtiTmties ' 11. Tim 12. Office SmqWBe$ and Postage 13. Printing and Pub6city 14. Local Transportation 15. Insurance 16. Audit 17. Interest 18. Other ISpecify): 19. Financial assistance 2100 250 20. ltiscel laneous 200 21. School supplies 300 22. 23. 24. 25. TOTAL EXPENSES (Show also on page 2, line 2b) J 1100 21 00 200 300 J S 0 J 250 Notes and Cornmems: - 4a - -543- class AGENCY School Chi ldrens Aid fees PROGRAM EXPENDITURE DETAIL PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM Icemined) 3 4 5 6 7 8 1. SaJaries 2. Empka~eBem~uandTa~s 3. S~aff Deve~umen~ 4. Professional Consultation 5. PubGcations and S~ions 6. Dues and Memberships 7, Mortgage, Rent and Property Tax 8, Buacrmo Mainteunce 9. Equipment Purc~al/Maintmonce 10, Uttieg 11. Telephone 12. Off'ge Suppfe~ and Po~age 13. Printing and Pubncity 14. Local Transportation 15. Insurance 16. Audit 17. Interest 18, Other (Specify): 19. Financial Assistance 1OO 20. Hiscel laneous 21. School suppl ies 22. 23. 24. 25, TOTAL EXPENSES (Show abo on page 2, line 2b) 100 ~ Notes and Comments: -544- -4b - AGENt' School Chi idrens Aid ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR RESTRICTED RINDS nestled by:. Sendc~ re: 98 ~ 2000 Total Restricted Funds (also shown page 2, ine 4) MATCHING GRANTS GrantorlMafched by:. Tota/ Matching Grants (also shown on luge 3.1ne 23 IN-KINDSUPPORTD~A~ ServicesNdumee~ 125 volunteers @ $22.50/hr ~812 2812 2812 M~widG°wbdonated used clothes & school supplies 380Q(1) 400Q(2) 6000(3) 8pa~,U;tlie&~ Secretary, postage, supplies, phone.3369 3369 336~ Othe:.~lea~e~pecil7) 4 mi/work @ 31C/mile 52 52 52 reduced charqes for glasses & prof consult. ~'7~(~) 105J(~) 105_0(6)~_ TOTALIN-KINDSUPPORT~h0wna~0~p~eZlne5) 10908 11283 73283 Not~ andCm: 1 includes school supplies for 180 students at $20/each 2 i'ncludes school supplies for 200 students at $20/each includes school supplies for 200 students at $30/each ~ includes 25 eye exams at $35 each 5 includes 30 eye exams at $35 each 6 includes 30 exams at $35 each - 5 - -545- AGENCY School Chi !drens Aid SALARIED POSITIONS ACTUAL THIS BUDGET. % LAST YEAR ED CHANGE FTE* YEAR PROJECT- NEXT ED YEAR "X" all that apply Position Paid Health Retire % Last This Next Lve Ins Plan Benefits Year Year Year All salaries and benefits are paid by the Iowa City school district Total Salaries & FIE 'Full-timeequivalent: 1.0 - full-time;0.5 - half-lime;etc. iccoghs~ouoget2..doc -6- '546- AGENCY: School Chi ldrens Aid ACCOUNTABILITY QUESTIONNAIRE A. Agency's Mission Statement or PdmanJ Purpose: To provide assistance (,medical, dental, glasses, clothing) for needy school children that will result in the student's more successful participation B. i Bo~Hl-deo~rsp rog ram. 1. Please attach a list of your agency's Board of Directors (page 7A) N/A 2. Frequency of meetings: N/A ~. Briefly describe board orientation and ongoing training opportunities: Our staff consists of Nancy 5palj, Sue Dombroski and Aimee Shibata. We communicate every day and share information and responsibilities. C. Finances: 1. Are there fees for any of your services? Yes __ No X a. If YES, describe circumstances. b. Are they fiat fees or sliding fees ? 2. Does your agency have: an internal audit external audit financial review X Frequency annua ! ! y 3.Has your agency filed the Annual Report with the Secretary of State? Yes No X 4. Has your agency filed Form 990 with the IRS? Yes X No 5. Please discuss your agency's fundraising efforts, if applicable. Communication with faculty through indistrict newsletter and informal presentations. We also send requests to local churches. Businesses have D. rMaea~i~ir~e~t~arned of our organization and donated money and school supp]ies. 1. Does each professional staff have a wdtten job description? Yes X No 2. Is the agency Director's performance evaluated at least yearly? Yes No X ByWhom? Director is evaluated every 3 yrs by superintendent for overall job performance. E. Program/Services: Please define your agency's units of service (service definition, length of time, cost per unit of service, nurnber of units provided, direct or indirect.) A unit of service is defined as an interaction w~,l;h a student and the family that provides a specific service and/or material (over) pPl~tse Sapply id~e~mal~abOuldlel~sbseoami~yr~ote asjenc-~daffitcJ lai;htwz:bomlblete budget years. Refer to form instructions for definition of duplicated and unduplicated. -7- -547- AGENCY: School Chi ldrens Aid Enter Years 98 99 1. How many Johnson County residents (including 1 a. Duplicated Iowa City and Coralville) did your agency serve? Count 54/~ g98 lb. Unduplicated Count 408 438 2. How many Iowa City residents did your agency 2a. Duplicated serve? Count 444 413 2b. Unduplicated Count 326: 358 3. HOw many Comlville residents did your agency 3a. Duplicated serve? Count 43 185 3b. Unduplicated Count ~'O 80 4. How many units of service did your agency provide? 4a. Total c; 44 5 q8 4b. To Johnson County Residents 165 598 156 stud 183 stud 5. Other Areas Served: got sch got school Do you provide services to areas outside of Johnson County? s u p p 1 i e s s u p p 1 i e s Area(s) served: N/A Services provided: N/A Funding Sources: N/A AGENCY 6. Client Profile (for last complete year, if available): Age Gender Ethnicity 0 -5 Female African American 6 - 17 Male Native American 18 - 29 Asian 30 - 61 Hispanic 62 - 75 Caucasian/Non-Hispani6 75 + Multi-racial -8- -548- AGENCY: School Childrens Aid 7. Evaluation and Review: A. Please discuss how your agency measures the success of its programs. The success of our program is measured in sma]l ways. A student is more comfortable in school because they have shoes that fit or I~. c°atD~ou~d~jl~P~c~R~O~e~Brf~}l~aTnl~Yob~iv~. a blackboard or read better (over) Give ~everal e am le The c~,ter,a use;~ t~ ~termine-eligibility for School Childtens Aid funding is the same as that used to determine free or reduced lunch. There is some limit to the amt allowed for each family, $25/child for (over) C. What plans does your agency have to increase efficiency and effectiveness? 8. In whatways willieneeds ofyourservicepopulationchangein He ne~fiveyeam: There has been an increase in the number of students who have need of our services, This is probably due to the increase in the number of students in our school district and a decrease in federal funds available to families in need. The 5tare HAWK-I insurance program is now available to families who qualify. This is helping us with the increasing need for medical services and treatment. However, it has only been available for less than a year and we have not seen a big effect at this time. -9- -549- AGENCY: Schnnl F, hildrene Aid 9. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: The number of requests is especially high the first thing in the fall when we are very busy. We are working to set some more efficient procedures to effectively meet these demands. 10. List complaints about your services of which you are aware: Not aware of any complaints, 11. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: How many people are currently on your waiting list? N/A 12. In what way(s) are your agency's services publicized? ], Word of mouth 2, Flyer which explains our history and purpose 3- Informal presentations to staff 13. United Way involvement by your agency: ("X" if agency participates) a. Agency Directors Meetings b. Agencies Representative to Funding Hearings c. Business Blitz d. Day of Cadng e. Kick Off f. Victory Reception g. Other We give of our time to our agency by shopping after hours, makinq home visits, etc. -10- -550- AGENCY: School Chi ldrens Aid AGENCY HISTORY (Using this page ONLY, please summarize the histo~ of your agency, emphas~ing Johnson Count, past and cuffent a~ivities and ~tum plans, Please upda~ annually.) School Childrens Aid was established as a private corporation in 1959 by Frank Bates, director of health and physical education for the Iowa City Community School District. With the school nurses serving as case finders, health services such as dental care, glasses and clothing were provided to students in need of financial assistance. In August of 1971, School Childrens Aid became a member agency of United Way of Johnson County. Our purpose remains to provide financial assistance for the purchase of health services (medical, dental, glasses, clothing) for identified school children who have health problems that would interfere with the successful participation in the school program. See Agency Program Goals and Objectives Statement, page 12. -11- -551- AGENGY: School Chi ldrens Aid FYg9 GOALS Please state FY99 goals and report status of progress/completion. Goal: To provide financial assistance for purchase of health services for identified school children who have health problems that wouid interfere with full participation in the school program. Objective A in 1999: Provide for the health care needs of at least 150 school aged children in Johnson County. In addition, School Childrens Aid Fund will provide needed clothing/shoes for 200 school aged children. Task 1: Increase knowledge of school personnel and students of School Childtens Aid and its purpose by both formal and informal contacts. Task 2: Continue to provide to all school personnel a listing of health problems that would impact a child's optimal functioning in school. Task 3: Develop a brochure that will inform staff about the School Childtens Aid Fund and how it can be accessed. Objective B in 1999: Task 1: Idenfity two volunteers who can assist in school supply d~stribution in the fail. Task 2: Identify and train two volunteers who can assist with purchasing clothing/shoes throughout the year. Objective C in 1999: Task 1: Continue to encourage Hospice Race participation by more Iowa City Community School District staff. Task 2: Continue to apply for funds from churches and local businesses. 1999 Evaluation of Goals and Objectives: Objective A: School Childrens Aid Fund provided for the health care needs of 413 Johnson County children/One hundred and twenty eight received medication, glasses and other medical attention; two hundred and eigh~ five children received clothing, shoes or other services that enabled {hem to participate in the school program. One hundred and eigh~ three received school supplies. A brochure that will inform staff about the School Childrens Aid Fund is still in the planning stages. A new volunteer coordinator has been hired half time and will help develop the brochure. Objective B: One volunteer assisted staff with school supply distribution this fall. Thi.s person has agreed to help with other tasks such as purchasing clothing and shoes throughout the school year. Joan Buxton helped a great deal with the budget this year. Objective C: This objective cannot be implemented because of the changes in the road races. -12- -552- AGENCY: School Chi ldrens Aid AGENCY PROGRAM GOALS AND OBJECTIVES (Several pages am prodded, please add any additional pages you may need with your agency name as a header.) YEAR 2000 GOALS Goal: To provide financial assistance for the purchase of health services for identified school children who have health problems that would interfere with full participation in the school program. Objective A in 2000: Provide for the healt~ care needs of at least 150 school aged children in Johnson County. In addition, School Chiidrens Aid will provide needed clothing/shoes for 240 school aged children. Task 1: Continue to develop a brochure that can be distributed to staff and the community. Task 2: Continue to work for additional funding from outside sources such as churches and community organizations. Task 3: Continue to reach out to families so they will be knowledgeable of the services offered by School Childrene Aid. Objective B in 2000: To work with the Iowa City Community School District Volunteer Coordinator to continue to develop volunteer involvement with our program. Task 1: To work with a volunteer who is knowledgeable about finances and who would assist staff in entering data. Task 2: To work with the PTO in each school to see if they can provide additional help with our program. jccoghs~agenavai.cloc -553- HUMAN SERVICE AGENCY BUDGET FORM Director: Dr. Howard Cowen Agency Name: Special Care Program City of Coralville Address: Dental Science Bldg. Johnson County City of Iowa City Phone: 335-6961 United Way of Johnson County Completed by: Dr. Ho ard,~ CHECK YOUR AGENCY'S BUDGET YEAR Approved by Chair: ~9~ 1/1/00 -- 12/31/00 on 99 4/1/O0 -- 3/31/01 10/1/00 -- 9/30/01 7/1/00 -- 6/30/01 ~ COVER PAGE Program Summary: {Please number programs to correspond to Income & Expense Detail, i.e. Program 1, 2, 3, etc.) Our agency has traditionally been composed of two programs that work together to provide dental services. The Geriatric Mobile Dental Program provides comprehensive dental care to residents of long-term care faiclities in five counties surrounding and including Johnson County. The program now serves four nursing homes in Johnson County. The Mobile Denatl Program operates on a rotational schedule with approximately 12 months elapsing between a visit to Johnson County facilities. To maintain continuity of care, a preventive maintenance program (i.e., cleaning and fluoride treatmetns, etc.) is offered to parti.cipating nursing home residents every 6 months. The Portable Outreach Program will continue as an extension of our mobile detnal program to see various populations whose access to dental care is difficult. This may include the homebound, nursing home residents needing care in-between GMU visits, hospice patients and the homeless. The Special Care Clinic (SCC) provides complete dental services by specially trained staff at the University of Iowa College of Dentistry. It is designed especially for the care of the elderly and medically complex, and physically compromised adult. Assistance is provided in arranging transportation and financial support for the patietns if needed. We are requsting United Way funds to provide dental care to the residetns of the 4 participating Johnson County nursing homes, patients seen in the Special Care Clinic and patients.seen in the Portable Outreach Program who could not otherwise afford to have needed dental treatment, including the homebound and hospice patients. Local Funding Summary: 4/1/98 - 4/1/99 - 4/1/00 - % of Total 3/31/99 3/31/00 3/31/01 Budget United Way of Johnson County -- $ 14,000 ~ 15,494 ~ 20,000 63 Does Not Include Designated Gvg. FY99 FY00 FY01 City of Iowa City ~ ~ Johnson County $ $ City of Coralville $ $ -1- -554- BUDGET SUMMARY ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR Enter Your Agency's Budget Year -+ FY99 FY00 FY01 1. TOTAL OPERATING BUDGET $23,147 $16,785 $19,485 (Total a + b) a. Carryover Balance (Cash from line 3, previous col- 870 $ (6409) $ (8215) umn) b. Income (Cash) $22,277 $23,194 $27,700 2. TOTAL EXPENDITURES (Total a + b) $29,556** $25,000 $25,000 a. Administration b. Program total (List Programs below) $29,556 $25,000 $25,000 1. Dental Services $27,056 $25,000 $25,000 2. Equipment $ 2,500 $ 0 $ 0 3. 4. 5. 6. 7. 8. 3. ENDING OPERATING BALANCE (Subtract 2 - 1) $ (6409) $ (8215) I $ (5515) 4. RESTRICTED FUND BALANCE (Total from page 7) 5. IN-KIND SUPPORT (Total from page 7) 842,500 946,000 $48,750 6. NON-CASH ASSETS Notes and Comments: This is general operating funds ** This includes: 1) $17,208 to Special Care Clinic and nursing home residents 2) 94,575 to Homeless Persons 3) $5,273 to Johnson County indigents *Briefly describe how local funds were spent last year: These funds were spent for direct dental services such as: exams, cleanings, x-rays, fillings, extractions, root canals, and removable dental appliances (e.g., dentures and partials}. - 2 - -555- AGENCY Special Care Program INCOME DETAIL ACTUAL THIS YEAR BUDGETED NON- PROGRAM PROGRAM LAST PROJECTED NEXT YEAR DIRECTED t 2 YEAR FUNDING 1. Local Fundinn Sources $17.500 S21.994 $26.500 $26.500 0 a. Johnson County b. City of Iowa City c. United Way $14,000 $15,494 $20,000 $20,000 0 d. City of Coralville e. Johnson Cmmty DHS $ 3,500 $ 6,500 $ 6,500 $ 6,500 0 f. 2. Grants. State. Federal. Foundations $2 500 0 O 0 O a. Geriatric Oral Health Care Award (ADAI $2.500 D 0 O 0 b. c. d. 3. Net Sales of Services (sources) 0 0 0 0 0 a. b. C. 4. Net Sales of Materials Isources) 0 0 D 0 0 a. b. c. 5. Contributions/Donations $1.253 $1.200 $1.200 $1.200 0 a. United Way Designated Givjno $1.253 $1.2D0 $1.200 $1.20D 0 b. Other Contributions 6. SDecialEvonts $1.024 $ 0 $ 0 $ 0 0 a. Iowa City Road Races $1.024 $ O S O $ O 0 b. C. 7. Interest Income 0 0 0 0 0 8. Other- List Below Includina Miscellaneous 0 0 0 I O 0 a. b. C, TOTAL INCOME (shown also on oage 2. line lb) I $22.277 J23,194 _ $27.~700 J $27.700 0 Notes and Cornmeats: -556- - 3 - OOPS!!!! THIS P,~GE INTENTIONALLY LEFT BLANK! -557- Special Care Program AGENCY PROGRAM EXPENDITURE DETAIL ACTUAL THIS YEAR BUDGETED PROGRAM PROGRAM LAST YEAR PROJECTED NEXT YEAR ADMIN. 1 2 1. Salaries 2. Employee Benefits and Taxes 3. Staff Development 4. Professional Consultation 5. Publications and Subscriptions 6. Dues and Memberships 7. Mortgage, Rent, and Property Tax 8. Building and Maintenance 9. Equipment Purchase/Rental/Maintenance $ 2,500 0 0 0 0 10. Utilities 11. Telephone 12. Office Supplies and Postage 13. Printing and Publicity 14. Local Transportation 15. Insurance 16. Audit 17. Interest 18. Other (Specify): 19. Direct Assist, Qualified Patients $27,056 ,25,000 $25,000 $25,000 0 20. 21. 22. 23. 24. 25. TOTAL EXPENSES (shown also on page 2, line 2) ~ $29,556 ,25,000 ,25,000 $25,000 ~ 0 Notes and Comments: -4- -558- AGENCY Special Care Program ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR RESTRICTED FUNDS Restricted by: Restricted f;r: Total Restricted Funds (also shown page 2, line 4) 0 0 0 MATCHING GRANTS Grantor/Matched by: Total Matching Grants (also shown on page 3, line 2} 0 0 0 IN-KIND SUPPORT DETAIL Services/Volunteers $ 5,000 $ 5,000 8 5,000 Material Goods 810,750 811,500 $12,500 Space, Utilities, etc. $ 9,900 810,500 811,000 Other: (Please specify) $14,750 815,500 $16,250 Faculty Salary Dental services at no-charge $ 2, 1 O0 8 3,500 8 4,000 TOTAL IN.KIND SUPPORT (Shown also on page 2, line 5) $42,500 846,000 $48,750 Notes and Comments: - 5 - -559- AGENCY Special Care Program SALARIED POSITIONS ACTUAL THIS BUDGET- % LAST YEAR ED CHANGE FTE* YEAR PROJECT- NEXT ED YEAR "X" all that apply Position Paid Health Retire % Last This Next Lye ins Plan Benefits Year Year Year Total Salaries & FTE 0 0 0 0 0 0 0 *Full-time equivalent: 1.0 = full-time; 0.5 - half-time; etc. jccoghs~,budget2.doc --560-- - 6 - Special Care Program AGENCY: ACCOUNTABILITY QUESTIONNAIRE A. Agency's Mission Statement or Primary Purpose: The pdmary purpose of the Special Care Program is to provide dental care to nursing home residents, frail eldedy and medically cornpromised adults, and indigent populations who are otherwise "isolated" from regular dental care, including homeless, hospice and homebound. B. Board of Directors: 1. Please attach a list of your agency's Board of Directors (page 7A) 2. Frequency of meetings: 3. Briefly describe board orientation and ongoing training opportunities: C. Finances: 1. Are there fees for any of your services? Yes __ No X a. If YES, descdbe circumstances. b. Are they fiat fees or sliding fees ? 2. Does your agency have: an internal audit X external audit financial review X (monthly) I=requency Annually 3. Has your agency filed the Annual Report with the Secretary of State? Yes X No 4. Has your agency filed Form 990 with the IRS? Yes X No 5. Please discuss your agency's fundraising efforts, if applicable. We actively campaigned for funds through the Hospice Road Races and apply for various grants when available. This year we have established a committee to actively pursue fundraising efforts for equipment in our new Geriatric Mobile Dental Unit. D. Management: 1. Does each professional staff have a wdtten job description? Yes X No 2. Is the agency Director's performance evaluated at least yearly? Yes X No By Whom? Department Head AGENCY E. Program/Services: Please define your agency's units of service (service definition, length of time, cost per unit of service, number of units provided, direct or indirect.) A unit of service for our agency is defined as a specific dental procedure (i.e., examination, filling, cleaning, extraction, full denture, root canal, partial denture). We also provide an oral cancer screening for all residents of nursing homes, as well as an annual inservice and cleaning and marking of all resident's dentures. Please supply information about clients served by your agency dudng last two complete budget years. -7- -561- AGENCY: Special Care Program Refer to form instructions for definition of duplicated and unduplicated. Enter Years FY98 FY99 1. How many Johnson County residents (including la. Duplicated 381 551 Iowa City and Coralville) did your agency serve? Count lb. Unduplicated 154 278 Count 2. How many Iowa City residents did your agency 2a. Duplicated 298 360 serve? Count 2b. Unduplicated 114 193' Count 3. How many Coralville residents did your agency 3a. Duplicated 59 179 serve? Count 3b. Unduplicated 32 81 Count 4. How many units of service did your agency provide? 4a. Total 9863 9749 4b. To Johnson 894 1103 County Residents * Includes 39 homeless residents with 75 visits and 7 Johnson County jail inmates with 9 visits 5. Other Areas Served: Do you provide services to areas outside of Johnson County? Yes Area(s) served: Eastern Iowa and Western Illinois Services provided: SAME Funding Sources: Desiclnated QivinQ earmarked for specific counties (i.e. Linn, WashinClton, and Iowa 6. Client Profile (for last complete year, if available): Age Gender Ethnicity 0 - 5 0 Female 53% African American 6 - 17 0 Male 47% Native Amedcan 18 - 29 6% Asian 30 - 61 30% Hispanic 62 - 75 40% Caucasian/Non-Hispanic 75 + 24% Multi-racial -8- -562- AGENCY: Special Care Program 7. Evaluation and Review: A. Please discuss how your agency measures the success of its programs. The success of our agency's efforts is measured in 2 ways: 1) the number of Johnson County residents served, which has been up dramatically the past 2 years and 2) the total units of services provided which has increased in concert with the increased number of residents served. We served a record high number (278) of Johnson County residents this year, including a continued high number of homeless persons (39). This followed with a record high number (551) of visits in which services were provided. We are also trying to measure the success of our program by determining how many of our graduates are now treating compromised adults. A survey was sent to all practicin9 dentists in the state of Iowa this past summer. We hope to have our analysis completed by this coming summer. B. Does your agency have performance objectives? [Give several examples] No C. What plans does your agency have to increase efficiency and effectiveness? We have moved to a new clinical area providing improved handicapped access and a more comfortable waiting room. We are also actively searching for qualified faculty to increase services to patients and have just recently purchased a new Mobile Dental Van. 8. In what ways will the needs of your service population change in the next five years: The future outlook for dental services of the institutionalized and medically complex adult is expanding rapidly. In order to satisfy this growing need, the dental school has made it mandatory for senior dental students to participate in this program. The tremendous increase in demand for our services have made it imperative that United Way understand not only the need, but the importance of oral health care to people in need. In Iowa the demand for dental services from those underprivileged populations will mushroom with the aging population and the coming of managed health care. We will continue to apply for other grants and keep our eyes open for all possible avenues of fund raising. Also, Johnson County DHS has recently asked us to provide dental care to inmates at the Johnson County jail who are in need of somewhat urgent oral health care (i.e., toothaches, broken dentures, etc.). 9. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: The increased demand for dental services in our elderly population and the increasing need in the homeless and medically disabled populations have caused a real strain on our ability to help these people. We provide the only access to dental care for residents of the nursing facilities in Johnson County. The future projects an even greater need, as residents have more teeth and are demanding more services. The development of Free Dental Clinic has increased the demand for our services as well, since many procedures are not provided (i.e., dentures, partial dentures, complicated extractions and root canals) by this clinic and emergencies are being managed by the Special Care Clinic on a routine basis (approximately 4 patientsMeek). -9- -563- AGENCY: Special Care Program 10. List complaints about your services of which you are aware: Many patients who reside outside Johnson County wish services were available to them. Also, some patients wish services could be expanded to include crowns, especially after root canal treatment is completed and a crown is recommended. 11. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: We have not had to tum people away in the past. Our United Way fund is now in the red ($6,150), causing us to make tougher decisions about treatment options. We are now limiting services and limiting some care we have routinely provided in the past. VV~thout United Way's support, more services might be denied and some people could be turned away. We have also provided continued care at no-charge for approximately 15 patients. How many people are currently on your waiting list? 0 12. In what way(s) are your agency's services publicized? a) through wdtten and oral contact of long-term care facilities within our service area b) Several articles have been published in local newspapers concerning this program. c) A brochure is used to explain the program to patients, their families and their financially responsible parties, ' d) Our brochures are available in the Family Practice department of the Univemity of Iowa and the Special Support Services office at the University of Iowa and at the Senior Center. e) We provide a dental screening at the Johnson County Senior Center during their annual Health Fair. 13. United Way involvement by your agency: ("X" if agency participates) a. Agency Directors Meetings b. Agencies Representative to Funding Headngs c. Business Blitz d. Day of Caring e. Kick Off X f. Victory Reception X g. Other -564- -10- AGENCY: Special Care Program AGENCY HISTORY (Using this page ONLY, please summarize the histo~ of your agency. emphasizing Johnson Count, past and cu~ent activities and ~tum plans. Please update annually.) The Geriatric Mobile Dental Program began providing dental care to the residents of nursing homes and county care facilities in 1980. The program was developed to meet an unidentified need for routine and preventive dental care for elderly institutionalized persons. One major advantage of the Mobile Dental Program is that it takes dental care to the patient, thus avoiding the problem of transporting patients to a dentist's office. The program currently serves 10 long term care facilities (LTC) in the 5 counties surrounding and including Johnson County. The program serves 4 nursing homes in Johnson COunty. The Geriatric Mobile Dental Program operates on a rotational schedule and usually remains at each facility for approximately 5 to 8 weeks. In the past the GMU has visited the nursing homes in Johnson County only every other year, but due to new federal regulations and our decision to provide a more frequent level of service, we will now be visiting the homes in Johnson County every year. This will put an obvious increased demand on funds for the residents of these local nursing homes. During the past year, we provided services to the residents of all four nursing homes in Johnson County. All 4 homes will again receive care from the GMU this fiscal year Residents of LTC facilities pay for their care from various sources. In Johnson County, 57% are private pay, with the remaining 43% supported by Title XIX funds. The dollars allocated to the GMU from United Way are for those private pay residents whose resources are unable to afford their necessary dental care. The Special Care Clinic (SCC) is available at the College of Dentistry. It is a special dental clinic established to care for the complicated needs of the older or medically compromised adult This clinic is also available for any patients from the Geriatric Mobile Unit (GMU) in need of emergency care during the interim period if the GMU staff would be unable to deliver individual attention to these special adults. In addition, we coordinate transportation, work with social workers and agencies to coordinate services for our patients. This past year United Way funds assisted a record of 278 patients residing in Johnson County. This reflects a 80% increase in the number of patients who were funded last year (154) and is significantly more than we have ever provided service for in a fiscal year. This rise is due to: 1)the continuing dental needs of the medically, physically, and cognitively handicapped adult, 2) a substantial increase in referrals from the Free Dental Clinic and 3)to the ongoing services rendered to the homeless population. This is the seventh year we have provided care for the homeless population of Johnson County, providing care to 39 people. This compares to 26 last year and 24 the year before. We have also maintained treatment of patients with HIV/AIDS (3), hospice (6) and homebound (10). This increasing need for dental health care services is only the tip of the iceberg with the coming of managed health care and the possible restructuring of Medicaid. The demand for dental services is expected to increase as our population lives longer and retains more of their o%~ teeth, leaving even a greater problem for access to dental services in Iowa. -11- -565- AGENCY: Special Care Program We have provided a wide variety of services to our patients including exams, x-rays, fillings (amalgam and composite), root canal treatment, extractions, full dentures, partial dentures and an occasional crown. We have not provided any bridgework and only provide partial dentures when esthetics or function are severely compromised. The request for funding from Johnson County DHS is for the dental health needs of Johnson County's indigent population. This past year we treated 50 patients, more than double last year's total of 23. Most of these people were referred by DHS and local agencies. These are people who cannot afford dental care but are really trying to get back into the mainstream of society. Their mouths have become unsightly and a little dental care has provided some smiling faces, increased self-esteem and even new jobs for many. This is a very worthwhile service to potentially valuable members of our local community. This year we also provided dental care to 7 inmates of the Johnson County jail at the request of Johnson County DHS. -12- -566- AGENCY: Special Care Program FY99 GOALS Please state FY99 goals and report status of progress/completion. The goals of the Special Care Program for FY99 were: 1. To provide dental services with the GMU 5 days/week by: 1) hiring one new FTE faculty member, 2) hiring 3 to 4 more adjunct clinical instructors and 3) coordinating efforts for funding of a new mobile dental van. 2. To increase referrals from other United Way and Health Care Agencies by: 1) hiring a clinic coordinator, 2) actively participate in United Way meetings and activities and 3) increasing communication with other agency directors and staff. Goal #1 was not achieved, but some of the tasks were accomplished. The GMU still only provides services 3 days/week. A new FTE faculty member was not hired due to the inability to find a qualified applicant. The search is ongoing and the goal is expected to be achieved by next summer. One new adjunct clinical instructor was hired for the Special Care Clinic and funds were obtained for the purchase of a new Mobile Dental Van. This is expected to be operational by December 1. Goal #2 was partially achieved, as referrals from the Free Medical Clinic increased substantially, as did referrals from HACAP and DHS. The tasks were not met, as a clinic coordinator was not hired and consequent increased involvement in United Way activities was not achieved. The possibility of hiring a clinic coordinator in the next fiscal year is uncertain. -13- -567- AGENCY: Special Care Program AGENCY PROGRAM GOALS AND OBJECTIVES (Several pages are provided, please add any additional pages you may need with your agency name as a header.) Goal: To provide more efficient and ongoing dental treatment to existing nursing homes and Johnson County residents which the Special Care Program now services. Objective A: To provide dental services with the GMU 5 days/week Tasks: 1. Hire and maintain 1 additional FTE faculty member. 2. Hire 2 to 3 more adjunct clinical faculty members. 3. Coordinate efforts for funding of dental equipment for the new mobile dental van. 4. Hire a clinic coordinator to manage GMU and Special Care Clinic. Objective B: To determine effectiveness of the Special Care Program in enhancing oral health care to handicapped populations by graduates of the program. Tasks: 1. Complete second mailing of survey to practicing dentists in Iowa. 2. Complete data analysis Resources needed for the program: 1, I FTE faculty 2. 2 or 3 adjunct faculty 3. 1 full-time clinic coordinator 4. equipment for mobile dental van 5. part-time statistician Cost of program: $250,000 in FYO0 -14- -568- HUMAN SERVICE AGENCY BUDGET FORM Director: MarClaret Kiekhaefer Agency Name: Table to Table City of Coralville Address: 20 E. Market Johnson County City of Iowa City Phone: 319-337-3400 United Way of Johnson County Completed by: S. R~tz / M. Kiekhaefer CHECK YOUR AGENCY'S BUDGET YEAR Approved by Chai~: - '" ' 1/1/00 -- 12/31/00 on 4/1/00 -- 3/31/01 /,,"' 10/1/00 -- 9/30/01 7/1/00 -- 6/30/01 COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e. Program 1, 2, 3, etc.) 1. Food rescue in Johnson County, Iowa. Table to Table acquires prepared and perishable foods from about 50 regular donors and delivering to 25 agency sites on a regular basis. The program includes coordinating volunteers, pickup schedules, training or educating donors in safe food handling practices, public relations and community outreach, as well as normal administrative activities. 2. USDA - Pilot program, begun in school year 1998-1999 to establish food rescue from school lunch programs, develop training materials to teach other school systems how to initiate a program. This will continue as a nonfunded facet of Table to Table's food rescue efforts. 3. UPS Foundation - Purchase cooler for Salv. Army and Freeser and Cooler for Cdsis Center of Iowa City to increase food storage base for non-proffi community. This is a 'pass-through" grant which Table to Table received to increase food bank storage space for perishable foods. The facilities will also be available for short term use as needed by Table to Table. Local Funding Summary: 4/1/98 - 4/1199 - 4/1/00 - % of Total 3/31/99 3/31/00 3/31/01 B udg et United Way of Johnson County - $0 $0 $7,000 12.7% Does Not Include Designated Gvg. FY99 FY00 FY01 City of Iowa City $0 $0 $0 0 Johnson County $0 $0 $0 0 City of Coralville $0 $0 $0 0 -1- -569- AGENCY Table to Table BUDGET SUMMARY ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTE NEXT YEAR D Enter Your Agency's Budget Year --> 4/1 to 3/31 4/1/98- 4/1/99- 4/1/00- 3/31/99 3/31/00 3/31/01 1. TOTAL OPERATING BUDGET $30,343 $71,280 $64,360 (Total a + b) a. Carryover Balance (Cash from line 3. previous col- 7,122 7,291 9,580 umn) b. Income (Cash) 23,221 63,989 54,780 2. TOTAL EXPENDITURES (Total a + b) $23,052 $61.700 $55,109 a. Administration 8,210 8,242 15,901 b. Program total (List Programs below) 1. Food Rescue in Johnson County 14,796 29,763 34,950 2. Food Rescue- ICCSD . 46 958 4,258 3. UPS Gram for Equipment - 22,738 - 4. 5. 6. 7. 8. 3. ENDING OPERATING BALANCE (Subtract 2 - 1) $ 7,291 $ 9,580 $ 9,251 4. RESTRICTED FUND BALANCE (Total from page 5) $14,198 $50,719 $30,000 5. IN-KIND SUPPORT (Total from page 5) $239,190 $325,460 $344,988 6. NON-CASH ASSETS $14,700 $13,324 $10,900 Notes and Comments: October 1,1 998 was the first payroll for Table to Table *Briefly describe how local funds were spent last year: Local funding was used for non-payroll expense, supplies, rent, phone, and other necessary expenses. -2- -570- AGENCY Table to Table INCOME DETAIL ACTUA THIS BUDGET NON- PROGRA PROGR L YEAR ED DIREC M AM LAST PROJEC NEXT TED I 2 1. Local Fundin~l Sources 0 0 $7,000 $1,120 $5,530 $350 a. Johnson County b. City of Iowa City c. United Way 0 7,000 1,120 5,530 350 d City of Coralville e. f. 2. Grants- State. Federal. Foundations 0 $61,094 $32.000 $5,120 $25.280- $1,600 a HSOG 0 27.082 30,000 4,800 23,700 1,500 b. Local Foundation 0 1.100 2.000 320 1,580 100 c. USDA Pilot Grant 0 900 0 0 0 0 d. ESG 14,198 9,275 0 0 0 e. UPS Foundation Grant 0 22.737 0 0 0 0 3. Net Sales of Services (sources) a. b. c. 4. Net Sales of Materials (sources) a. b. c. 5. Contributions/Donations $3.116 $6,101 $9,500 $1.520 $7,505 $475 a. United Way Desianated Givina 1,133 2.593 3,500 560 2,765 175 b. Other Contributions 1,983 3,508 6.000 960 4,740 300 6. Special Events $5.840 $6.000 $6.200 $ 992 $ 4.898 $ 310 a. Dinner/Silent Auction 5.840 6,000 6,200 992 4,898 310 b. c. 7. Interest Income $67 $70 $80 $80 8 Other- List Below Includincl a. b. c. TOTAL INCOME (shown also on Daoe 2. $23,22 $63.989 $54.780 $8,832 $43.213 $2,735 Notes and Comments *Emergency Shelter Grant is restricted to employee salaries, payroll expenses, professional development, consultants, computer purchase *Fundraising Dinner was our only fundraiser event. Next year we are also looking at a mass mailing fundraiser. *UPS grant is restricted to refrigeration units and installation -facility improvement of Crisis Center / Salvation Army will benefit community. -3- -571- AGENCY Table to Table PROGRAM EXPENDITURE DETAIL ACTUAL THIS BUDGET PROGR PROGR LAST YEAR ED ADMIN. AM AM YEAR PROJEC NEXT I 2 TED YEAR 1. Salaries 11,252 25,000 38,688 5,928 29,361 3,399 2. Employee Benefits and Taxes 973 3,148 3,346 513 2,537 296 3. Staff Development/Conference 740 800 800 800 4. Professional Consultation 260 100 100 100 5. Publications and Subscriptions - - 40 40 6. Dues and Memberships 243 250 1,100 1,100 7. Mortgage. Rent, and Property Tax 935 1,140 2,460 1,230 1,168 62 8. Building and Maintenance 474 780 700 700 9. Equipment Purchase/Rental/Mainte- 1,716 23,287 200 200 natice 10. Utilities nla n/a n/a n/a 11. Telephone 692 630 690 690 12 Office Supplies and Postage 748 1,190 1,200 1,200 13. Printing and Publicity 171 325 350 350 14. Local Transportation .... 15 Insurance 916 1,120 1.160 1.160 16. Audit - - 17, Interest - - 18. Other (Specify): program supplies 206 525 700 - 553 147 19. Vehicle Expense 1.820 1,545 1,500 . - 1,185 315 20. License/permits 181 180 185 - 146 39 21. Bank/Credit Card fees 34 30 40 40 22 Volunt/Staff Recognition 26 50 50 50 23. Costs/Fundraiser Dinner 1,665 1.600 1,800 1,800 24. 25. TOTAL EXPENSES (shown also on page 2, $23,052 $61,700 $55,109 $15,901 $34,950 $4,258 line 2) Notes and Comments: Line 1, 2 We hope to increase salary line next year to accurately reflect the number of hours worked by staff. Line 6 Dues and memberships will increase to $1100 next year to reflect increased dues ($1000) to Food Chain/Second Harvest merged organizations. Line 7 We hope to move into larger quarters in Old Brick next year, increase in rent will be $1320. Line 9, equipment purchases: 1998- Computer & printer/scanner-S1472 1999-uprighr freezer, Old Brick-S725 Walkin cooler and freezer- Crisis Center-S15,283. Walkin Cooler- Salvation Army- $7,455 -4- -572- AGENCY Table to Table RESTRICTED FUNDS ACTUAL THIS YEAR BUDGETE LAST PROJECTE D YEAR D NEXT YEAR Restricted by: Restricted for: ESG - State of Iowa Wages & benefits 14,198 9,275 0 HSOGP - State of Iowa Wages &benefits 0 27,082 30,000 UPS Foundation Refrigerated Storage 0 23,738 0 USDA School lunch food rescue 0 900 0 Total Restricted Funds (also shown page 2, line 4) 14,198 50,719 30,000 MATCHING GRANTS Grantor/Matched by: ESG-State of Iowa / In Kind (food rescued) 14,198/ 9,275/ 9,275 14,198 HSOGP -State of Iowa / In Kind (food rescued) 27,082/ 30,000/ 27,082 30/000 Local Foundation - / In Kind if necessary 2,000/2,000 Total Matching Grants (also shown on page 3, line 2) $14,198 $36,357** $32,000 IN-KIND SUPPORT DETAIL Services/Volunteers 2,907 3, 197 13,738 Material Goods 234,318 259,993 331,250 Space, Utilities, etc. for fundraiser dinner 1,965 2,161 2,180 Other: (Please specify) TOTAL IN-KIND SUPPORT (Shown also on page 2, line 5) 239,190 $325,460 $344,988 Notes and Comments: **USDA grant (p.2, 2c), UPS Foundation grant (p.2, 2e), and local foundation grant (p.2, 2b) required no matching funds so total does not = p.3, line 2. -5- -573- AGENCY Table to Table SALARIED POSITIONS ACTUA THIS BUDGE L YEAR TED CHANG FTE LAST PROJE NEXT E , YEAR CTED YEAR "X" all that apply Position Pal Healt Re- % Las This Nex d h tire Bene- t Year t Lve Ins Plan fits Yea Yea r r Director .38 .5 .75 7,152 16,800 27,300 63 Operations Mgr X 17.1 .38 .5 .5 3.300 7,200 9,828 36 Business Mgr .05 .05 .05 800 1,000 1,560 56 Total Salaries & FTE .81 1.05 1.3 11,252 25,000 38,688 54 *Full-time equivalent: 1.0 = full-time; 0.5 = half-time; etc. jccoghs~dget~ doc -6- -574- AGENCY: Table to Table ACCOUNTABILITY QUESTIONNAIRE A. Agency's Mission Statement or Primary Purpose: We of Table to Table have joined together to help serve the needs of the hungry in Iowa City and the surrounding area. Our goal is simple, yet vital: to obtain donations from food providers and then to channel these donations to area shelters, soup kitchens, and local agencies who work in the community to feed and provide for the hungry. B. Board of Directors: 1. Please attach a list of your agency's Board of Directors (page 7A) 2. Frequency of meetings: once monthly 3. Briefly descdbe board orientation and ongoing training opportunities: Board members are given a packet of introductory materials, Each member is asked to be on at least one of 4 standing committees: finance, communications, fundraising, or personnel. The 15 member board is comprised of donor, agency and community representatives in equal proportions. We currently have 12 members. There is no definitive ongoing training at this point other than to make members aware of opportunities available though United Way workshops and similar events. C. Finances: 1. Are there fees for any of your services? Yes __ No __X__ a. If YES, describe circumstances. b. Are they flat fees or sliding fees ? 2. Does your agency have: an internal audit external audit financial review X Frequency annually 3.Has your agency filed the Annual Report with the Secretary of State? Yes X No 4. Has your agency filed Form 990 with the IRS? Yes No __X__we had not reached required income level. 5. Please discuss your agency's fundraising efforts, if applicable. The American Culinary Federation has prepared a multi-course gourmet dinner for the past 3 years. We accompany this with a silent auction. This has been our only fund-raiser so far besides receiving designated funds through the United Way campaigns. We are now looking at other options such as a mass mailing. We have also pursued grants available through corporate and government resources. D. Management: 1. Does each professional staff have a wdtten job description? Yes No __X__ 2. Is the agency Director's performance evaluated at least yearly? Yes No __X By Whom?__Personnel committee is working on both processes. E. Program/Services: Please define your agency's units of service (service definition, length of time, cost per unit of service, number of units provided, direct or indirect.) pounds of food rescued and delivered (p. 7b). Based on 1-1.5 Ib. food per meal, we can also estimate how many meals were provided. Please supply information about clients served by your agency dudrig last two complete budget years. It has been difficult obtaining. Estimates (7c) and numbers from last 9 months -7- -575- -576- e.aEE ~ ?~ j ~ ~ ~~OZ~ ~ ....... -577- TABLE TO TABLE DISTRIBUTIONS 1/1/98- 7/31/98 AGENCY DELIVERIES AV. CLENTS/dav NUMBER SERVED DVIP 152 20* 10,080 meals Crisis Center Food Bank 257 100 15,420 contacts Neighborhood Centers (2 sites) 160 80* unknown Coldren Home 94 8 4,320 meals Emergency Housing 109 27 4,928 meals Free LunchProgram 189 100 ! 5.263 meals Home Ties Day Care 20 l0 3.959 meals Salvation Army 141 55 12.6{)3 meals Agape Care 3{) 5{) 1.500 m~tls Heartland Candles 39 8 312 conlacls United Action for Youth 47 30 1,249 sign-ins Youth Homes (2 sites} 62 24 12.960 meals MECCA 98 105/mo 15, 165 meals Community Mental Health 77 23 3,036 meals Successful Living 80 21 7,686 meals Lutheran Social Services 24 12' 288 meals Aulumn Park 15 5 12{) contacts PAL (Youih Homes) 6 18 2.222 meals TOTAL CONTACTS 1,600 597 111,111 * estimates All agenc3.' reports are not currently available but have been collected by phone. Available reports are enclosed. -578- -579- client data 1999 Page 2 MONTHLY CLIENT COUNTS !999 APR May AGENCY Clients %M/F Race-BWHO ~kneals Notes Clients %M/F Race-BWHO #meals Notes Agape Cafe 65/wk 85/15 13/85/210 260 spring semester Candleworks 21 66/33 20/55/25 taken home 15 50/50 22/33/45/0 taken home Coldren Home 11 50/50 0/100/0/0 27 8-10b/8-10d/8-101 Crisis Center Food Bank 4264 32/68 of 83 new housholds, 19 or 22% rr 50 28/72 40/42/8/10 CommUNITY for the Common Good 14 14 DVIP EHP Fam. Resource-Hills 85 2/971110 200 85 2/97/110 200 50/wk Fen. Resource- N.L Penn 483 21/79 4/95/110 Free Lunch Program 2400 2/96/0/2 2400 daily noon meals 2440 2440 Hometies Daycere 22 41159 64127/5/4 959 16families105b/3141/540s Lutheran Social Services 25 75/25 30r'/0/0/0 Mayors Youth MECCA Mental Health Clubhouse 50 60/40 3/95/2/0 1000 nov-may-483 sawed. '5mealslw~ NCJC Broadway NCJC Pheasant Ridge NCJC Tiffin PAL Successful Living - Dubuque St 21 100/0 2/98/010 1800 prepare own meals form food 21 100/0 3/9710/0 1800 prepare own meals daily . Successful Living - S Dodge 11 9%/91% 9/9110/0 990 cook own meals daily UAY Youth Homes- Courffinn 10 0/100 0/100/0/0 90 30b/30d/301 Youth Homes-Shelter totals 6848 5723 | Page 2 I AGENCY: Table to Table Please refer to attachments 7c and 7d. More accurate numbers must be obtained from agencies served. Enter Years 1/98-7/98 1/99-9/99 1. How many Johnson County residents (including 1 a. Duplicated Iowa City and Coralville) did your agency serve? Count 1 b. Unduplicated Count 2. How many Iowa City residents did your agency 2a, Duplicated serve? Count 2b. Unduplicated Count 3. How many Coralville residents did your agency 3a. Duplicated serve? Count 3b. Unduplicated Count 4. How many units of service did your agency pro- 4a. Total 111,111 78200 vide? estimated 4b. To Johnson 111,111 78,200 County Residents estimated 5. Other Areas Served: Do you provide services to areas outside of Johnson County? occasionally Area(s) served: Muscatine, Davenport, Cedar Rapids, Des Moines Services provided: When we have had surpluses that we have not found immediate users for, we have made arrangements to send the commodities to soup kitchens and food pantdes in neighboring communities. Funding Sources: None 6. Client Profile (for last complete year, if available): see 7c Age Gender Ethnicity 0 - 5 Female Afdcan Amedcan 6 - 17 Male Native American 18 - 29 Asian 30 - 61 Hispanic 62 - 75 Caucasian/Non-Hispanic 75 + Multi-racial -8- -581- AGENCY: Table to Table 7. Evaluation and Review: A. Please discuss how your agency measures the success of its programs. We measure success by the poundage of food that we rescue: Since January, we have rescued 166,000 Ib. of food, valued at $205,430 and providing roughly 110,000 meals. B. Does your agency have performance objectives? Example: for our UPS grant, we have agreed to a) monitor condition of storage units, b) increase our food rescue to 250,000 Ib. per year, c) increase agencies to 30 and d) increase donors t0 50 within 1 year. C. What plans does your agency have to increase efficiency and effectiveness? We are working on restructuring our distribution system to be more efficient and timely, recruiting more volunteers to help with transport, improving food safety training of donors, agencies, and volunteers. 8. In what ways will the needs of your service population change in the next five years: Our whole area of food rescue is changing rapidly; we expect to see a lot of change in the next few years. As the government has removed the safety net and not provided alternatives, the responsibility for providing for the needy is falling more on local and corporate support. Here in Johnson County, we are seeing increasing need in the small outlying communities. The causes are inadequate transportation and social service resources. We are in effect setting up satellites in N. Liberty, Tiffin, Hills, Oxford. Coralville, and West Liberty so far and expect to see the need increase as the economic situation (for farmers) worsens. On the national level, food supplies available are changing as is the corporate structure and the structure of food rescue organizations. Corporations are now selling food on secondary markets rather than donating to food rescue organizations as a result of corporate down-sizing and cost-cutting. Fewer commodities are available. Eating habits in Amedca are tending more toward prepared and fast food, which puts the burden on PPFRPs (Prepared and Perishable Food Rescue Programs) to find and rescue foods to replace packaged foods lost to other markets. This will include a need for greater food safety education for those receiving and donating the foods. In response to the situation, Food Chain (our parent organization) and Second Harvest (who does most of the national food banking) are working on a merger agreement which will probably be completed this fall. This will mean increased regulation and cost for us. Food rescue organizations are also looking toward finding solutions to poverty and unemployment as well as stop-gap feeding programs. Second Harvest and Food Chain have national programs that we hope to use in this area as needed. First, is a job training program working with chefs' training programs. There is a shortage of trained people in the hospitality industry and wages have no ceiling. Programs are focusing on teaching skills to those who want them. Second, child nutrition programs (Kids Cafes) are springing up across the country to provide before and after school daycare, nutrition supplements -snacks and breakfasts, and assistance with homework. We are in the process of working with school systems, extension services, and looking at the work programs to determine if and what the need is for Table to Table to help develop these areas in Johnson County. -9- -582- AGENCY: Table to Table 9. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: We have a current shortage of volunteers, food resources, and transportation to meet the needs in our community. These prove the perception that the problem is not a shortage of food but a lack of a good distribution system. 10. List complaints about your services of which you are aware: Produce is not always the freshest and is often blemished, over ripe or damaged. There is not enough produce, dairy products, or protein sources. There is not enough to go around and recipients feel that they are getting bypassed. Distribution is not always punctual because of the heavy burden on volunteer ddvers. 11. Do you have a waiting list or have you had to tum people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: We do not turn away people. We try to fulfill everyone's request although recipients often get less that they need. The solution is to work on a more efficient distribution schedule, recruit more volunteers, find more transportation and solicit more donors. How many people are currently on your waiting list? 12. In what way(s) are your agency°s services publicized? We have developed a very effective communications committee that has produced press releases, TV coverage, and newspaper coverage in the past few months. We were also privileged to work with a group of graduate students from the Journalism Department at the U of I who prepared a comprehensive study on our agency public relations needs and developed a plan of action for us. 13. United Way involvement by your agency: ("X" if agency participates) a. Agency Directors Meetings x b. Agencies Representative to Funding Headngs c. Business Blitz x d. Day of Cadng x e. Kick Off x f. Victory Reception g. Other Have helped with presentations to corporations __for promotion of United Way contributions.__ -10- -583- AGENCY: Table to Table AGENCY HISTORY Table to Table was formed in Apdl 1996, by a group of concemed members of the Iowa City/Coralville area to help serve the needs of the hungry in the community. The group consisted of members of agencies that serve the homeless and low income, food distributors looking for an outlet for surplus food, dietitians, chefs and community activists. The goal of the organization was not to feed the hungry directly but to seek donations from food providers and distributors and channel the food to area homeless shelters, soup kitchen and other agencies whose direct or indirect mission is to feed the hungry. The idea of the founding members of TtT was to provide a more efficient, coordinated effort of rescuing eatable but not sellable food and transporting that food to agencies. By centralizing food rescue it relieves donors of searching for recipients for the surplus food on a daily basis. In addition, centralizing food delivery helps distribute the food equitably to all agencies that need it. It also provides some relief to agencies typically facing budget and volunteer constraints. The first order of business was to develop a list of area agencies that need better access to surplus food. The number of clients that they served and the times they served these clients was also identified. The original list identified 10 agencies. It was thought that food donors , would have to be solicited on a formal basis but as soon as word was spread about the operation, donors were calling TtT. Because there was no other altemative the small handful of volunteer drivers used their own cars and furnished the gas, to rescue and deliver food. Table to Table operates out of a small office in the Old Brick building, it owns and maintains a van for food transportation and has hired a part time director and operations manager. The volunteers number about 20. Pickups and deliveries have expanded from mornings to afternoons and at any given time, there are two teams actively recovering and delivering food. TtT provides food daily 365 days a year to over twenty-five area agency sites. These agencies include the food bank, child care programs, soup kitchens, emergency and domestic violence shelters, senior citizen programs and a jobs program for the homeless to name just a few. It has a list of 45 regular food donors who donate on a daily, weekly, monthly or occasional basis. TtT is a member of the nation wide Food Chain Network consisting of over 144 diverse groups throughout the county who are active in food rescue. This network provides resources, training materials and general guidelines for developing and operating food rescue programs. In order to be a member of Food Chain TtT must follow strict guidelines regarding food acceptability, proper transport and handling of foods, by training donors, recipient agencies and volunteer drivers in proper food handling procedures. Since January 1999, TtT has received 2,216 donations from food donors, made 2,744 deliveries to agencies, driven 8,835 miles transporting 165,945 pounds of food. TtT averages 280 deliveries per month delivering an average of 20,000 pounds of food. It provides foods to 25 or more agency sites throughout the Johnson County area. Notable programs that were begun in the past year include a food rescue program in collaboration with ICCSD to rescue school lunch food. We have also set up food distributions to the North Liberty and Hills Family Resource Centers to provide food supplements and meals for needy families who can not come to Iowa City due to transport or time constraints. -11- -584- AGENCY: Table to Table FY99 GOALS Please state FY99 goals and report status of progress/completion. Goal 1: To increase the storage facilities for prepared and perishable foods. Currently we must work on an immediate distribution of product. Status: Thanks to a UPS foundation grant, cooler and freezer units are being installed at the Crisis Center and a cooler unit is being installed at the Salvation Army. We have also purchased an updght freezer housed at Old Bdck for short term storage of prepared foods. Goal 2: Increase public awareness of Table to Table and hunger in Iowa City. Nobody know who we are. Status: The communications committee has provided a significant increase in our visibility. We are also completing a video with the school system to be aired on public access channels to increase awareness. Goal 3: Expand Donor and recipient bases. Status: We agreed to increase our donors to 50 and increase food rescued to 250,000. We have already increased donations with current donors and project we will far surpass 250,000 by next October as required. We have made inroads with increasing donations from the University of Iowa Hospitals and Clinics and are pursuing Mercy Hospital donations as well. We have new corporate donors Coralville HyVee, Hawkeye Foods, and hope to increase donations from Blooming Prairie Warehouse. Goal 4: Develop peripheral programs. Food Safety Training, collaborate on Job training programs, and child care programs. Recipients need to be trained in safe food handling, volunteers need continued training as we handle more prepared foods. Status: Director is working toward certification as a food safety trainer. We are working with the Iowa State Extension program to teach low income families how to prepare and handle rescued foods that they receive through the area agencies. We are discussing possibilities for job training with homeless agencies to determine need for food prep training and our expertise and participation. We have not yet pursued opportunities for Kids Cafes but will look at that as an option after the merger with Second Harvest. As an affiliate, we hope to bdng more national resources to the Iowa City area and Iowa. -12- -585- AGENCY: Table to Table AGENCY PROGRAM GOALS AND OBJECTIVES (Several pages are provided, please add any additional pages you may need with your agency name as a header.) Goals below overlap with FY99 goals. Many will not be met within the current year. Goal 1: Increase public awareness of Table to Table. Status: Public awareness is an ongoing need since most non profit agencies are not very visible to the general public. TtT plans to develop new brochures, specific donor kits and informational kits as recommended by our graduate consultant group. They also recommended basic public education about hunger in Iowa and America via press releases and public service announcements. Recommendations to hire a half-time publicity person for this work will not be followed, instead we plan to cover needs through volunteer assistance. We will also work to increase salaried positions to be more representative of the time involved. Goal 2: Increase rescue of prepared foods, fruits, vegetables and protein items so that more balanced diets are available for low income and needy consumers. Status: According to recent reports from T-fts University, many low income people are overweight. This a result of poor dietary practices for various reasons and poor cooking skills or facilities. Low income people with food insecurity will fill up on sweet, fat foods to stop hunger pangs. TtT is not helping very much at this point since the majority of our foods are bakery goods. As we expand donor sources, we will be focusing on fruits, vegetables, and protein sources. TtT also is working with the County Extension Service who will provide education about proper nutrition and food preparation. Goal 3: Acquire ServeSafe Trainer certification to work with recipient agencies and improve safe food handling. Status: Food rescue operations have been put on alert that within the next several years, all service providers will be required by the government to have all meal preparation done under the direction of a person certified in safe food handling. According to TtT guidelines, we are required to give oversight and training to the agencies to whom we provide food. We therefore consider it our responsibility to obtain proper certification and help train agencies as needed. We are in the process of working with Johnson County Public Health Department to determine our role and develop appropriate capabilities. -13- -586- AGENCY: Table to Table AGENCY PROGRAM GOALS AND OBJECTIVES (Several pages are provided, please add any additional pages you may need with your agency name as a header.) Goal 4: Expand programs to outlying communities to supply nutritious foods for outreach programs and food pantries. Status: We are currently sending food to North Liberty and Hills regularly. Tiffin also provides a small food distribution on a weekly basis. We send small amounts to Oxford, and West Liberty but hope to develop resources so this can be done to provide foods to supplement programs and food pantries on a consistent basis. Goal 5: Expand operational base: move to larger office, get second phone line, recruit more volunteers, and purchase a second vehicle. Status: We are in the process of consolidating our equipment and reorganizing office space to accommodate our needs and increase our efficiency. The expansion will require additional funding which we are seeking. We are also discovering that we ' often have three vehicles out at the same time. By reorganizing pickups and drops, we can utilize volunteer vehicles to keep expenses down. We are in the process of restructuring pickup routes and recruiting more volunteers to solve the problem temporarily. We project expanding to pick up more large donors so we are looking at options for a second vehicle. A second vehicle will also provide a second option fpr transport to outlying areas. Goal 6: Peripheral programs to promote self sufficiency among consumers. Status: As food becomes increasingly difficult to rescue (source become more efficient and less wasteful) it is necessary to find other types of food resources for needy people. It is also prudent and empowering to help people help themselves. TtT is working on two avenues for addressing these needs. Community gardening involves using vacant lots and public areas for gardening. Often groups such as Americore provide work skills setting up gardens. In various scenarios, consumers may receive the produce from the gardens or learn to tend and maintain the gardens. When the consumers maintain the gardens, they keep the produce or learn to market it creating income opportunities and skills. Food Chain affiliates throughout the country are working with job training programs to provide job opportunities in the hospitality industry. Training individuals provides basic work skills and if training is completed, workers can move into high paying restaurant positions. -14- -587- HUMAN SERVICE AGENCY BUDGET FORM Director: Jim Swaim City of Coralville Agency Name: United Action for Youth Johnson County City of Iowa City Address: 410 Iowa Avenue, Iowa Ci.ty United Way of Johnson County Phone: 319-338-7518 Completed by: Jim Swaim CHECK YOUR AGENCY'S BUDGET YEAR Approved by Chair Board:/~,~..~/d~ 1/1/00-12/31/00 10/1/00- 9/30/01 ~/,,~//q ,~ 4/1/00 - 3/31/01 (date) 7/1/00- 6/30/01 X COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) 1 ) Counselinvdlntervention: Provides counseling, intervention, and related services to youth in Johnson County. for the purpose of preventing or reducing delinquency and assisting victims of abuse and maltreatment. Professional outreach counselors and volunteers maintain trusting relationship with at-risk youth in the community, helping them develop the skills to address problem situations without becoming involved in juvenile delinquency. Staff are on call 24 hours a d~h to provide in-person response to runaways and youth in crisis. UAY also acts as a resource to the court to provide home service to families. UAY's family counseling and assistance to teen parents has increased in the past three years as UAY offered parent skill training. A nurse practitioner is under contract to assist pregnant and parenting teens and their children. 2) Prevention/Youth Develonment: Provides programs to reduce/prevent delinquency, substance abuse, unplanned teen pregnancy, and child maltreatment by engaging youth in positive youth development activities. It includes Synthesis. an innovative arts environment for youth to become involved in communication arts and the use of electronic media as a compelling alternative to inappropriate or illegal behavior. Professional youth workers provide support and counseling in addition to instruction in various arts activities. The program's drop-in component has had steadily increasing use for the last few years. UAY's prevention has more than doubled. The development of a teen line has enhanced the overall program and helped us increase the use of both teen and adult volunteers. Youth volunteers provided over 2,000 hours assistance to peers in the program this year. We are involved in a comprehensive juvenile crime prevention program with several other agencies. School based centers are used, as in counseling, to provide outreach and afterschool activities in the community. Local Funding Summary: 4/1/99 - 4/1/00 - 4/1/01 - % of Total 3/31/00 3/31/01 3/31/02 Budget United Way of Johnson County - - Does Not Include Designated Gvg. 31,977 37,725 50,000 4.8% FY99 FY00 FY01 ~ City. of Iowa City 58,000 60,450 65,000 6.2% S Johnson County 84,984 87,533 95,000 9.1% City of Coralville 1,200 1,200 10,000 1.0% -1- -588- AGENCY: Unitext Action for Youth BUDGET SUMMARY ACTUAL THIS YEAR BUDGETED ; LAST YEAR PROJECTED NEXT YEAR Enter Your Agency's Budget Year => July 1 -June 30 7/1/98-6/30/99 7/I/99-6/30/00 7/I/00-6/30/01 1. TOTAL OPERATING BUDGET (total a+b) 848,679 887,715 948,159 n. Carryover Balance (Cash ~'om line 3, previous column) (8,081) (70,51 I) (61,641 ) b. Income (Cash) 856,760 958,226 1.009,800 2. TOTAL EXPENDITURES (Total a+b) 919,190 949,356 988,226 a. N on-directed funding 101.111 94, 936 98.698 b. Program Total (List Progs. Below) 818,079 854,420 867, 109 l. Counseling and Intervention 386,060 446, 197 459.338 2. Prevention and Youth Development 432,019 408.223 407.771 3 4 5 6 8 3. ENDING OPERATING BALANCE (Subtract 1-2 ) I] (70~Sll)[] (61,641)11 (40,068) 4. RESTRICTED FUND BALANCE (Total from page 5) 4,160 3;980 4.110 5.1N-KIND SUPPORT (Total f~om Page 5) 145,000 15 1,000 141,100 6. NON-CASH ASSETS 362,585 364,445 363.435 Notes and Comments: BRIEFLY DESCRIBE HOW LOCAL FUNDS WERE SPENT LAST YEAR: Local funds supported the general operation of the Youth Center and were used as match to a varie.ty of grants to offer counseling and support to youth and families. -2 - -589- Agency: United Action for Youth UNITED WAY BUDGET FY01 FY 99 FY 00 FY 01 Last Year Projected Next Year Counseling Prevention 1. Local Funding Sources I 245,73°1 25°,°7°1 278,000] 39,0001 ~2,4501 126,550 a. Johnson Coun~ 84,984 87,533 95,000 17, 100 38,950 38,950 b. Ci~ of Iowa City 58,000 60,450 65,000 11,700 26,650 26,650 c. United Way 33,414 40,787 50,000 5,000 22,500 22,500 d. City of Comlville i,200 1,200 10,000 1,500 4,000 4,500 e. Johnson County decat 54,959 45,100 37,000 3,700 20,350 12,950 [ Johnson County Child C~e ! 3,173 15,000 21,000 0 0 21,000 2. State, Vede~!, Foundations ] 476,4861 580,3601 600,500~ 39,9001 272,4001 288,200 a. Ia Dept of Criminal Justice 150, 111 130,250 145,000 0 95,000 50,000 b. Federal ~S, Adm. Ch. &Fam. 152,465 207,800 217,000 30,800 145,200 41,000 c. Ia Dept of Hum Ser~d.~ealth 167,235 225,910 220,000 8,600 24,800 186,600 d. Foundations 6,675 16,400 18,500 500 7,400 10,600 3. Net Sales of Se~ices ~ 185,127] 141,500} 138,000 19,0001 99,0001 20,000 ' a. Medicaid 64,590 70,000 65,000 11,700 53,300 0 b. F~S/40~s 27,137 27,100 28,000 2~800 25~200 c. Juvenile Court 39,000 9,400 5,000 500 4,500 0 d. Iowa Ci~ Schools 54,400 35,000 40,000 4,000 16,000 20,000 4. Net Sales of Materials I 1981 6001 6001 451 1951 360 5. Cont~bu~ons~onations ] 12,8331 16,0001 18,5001 1,8501 7,4001 9,250 a. United Way Designated Giving 3,376 3,500 3,500 350 1,400 1,750 b. Other Con~ibutions 9,457 12,500 15,000 1,500 6,000 7,500 a. Iowa Ci~ Road Races 1,781 0 0 0 0 0 b. ConceHs 2,746 3,500 5,000 1,250 1,250 2,500 c. Small even~ 453 1,500 3,000 600 600 1,800 s. Other-h ai.g [ ,8821 3,0001 3,2001 ,6001 8001 S00 a. Work Smdy/~her 1,882 3,000 3,200 1,600 800 800 b. Insur~ce/sto~ damage 0 0 0 0 0 0 Total Income (show on pg 2, line lb)l $927,435 I $996,730 [ 51,047,100 I 5103~45 { $494,195 I $449,560 Notes and Comments: -3- -59O- Agency: United Action for Youth PROGRAM EXPENSE DETAIL FY 99 FY 00 FY 01 Non- Counsel. Prevent. Last This Next Directed Program Program Year Year Year Funding I 2 i. Salaries 637,072 636,956 664,226 66,423 332,113 265,691 2. Employee Benefits and Taxes 115,282 132,300 ! 39,000 13.900 69,500 55,600 3. Staff Development 8,723 7,000 8,500 850 4,250 3.400 4. Professional Consultants 16,205 20.000 22,000 380 200 200 5. Publications and Subscriptions 309 700 800 0 400 400 6. Dues and Memberships 2,272 2,300 2,400 400 400 400 7. Mortgage. Rent, and Properly Tax 8,650 8,200 8.400 1.260 3.360 3,780 8. Building and Maintenance 5.195 ! 5,000 8,000 1,200 3.200 3.600 9. Equipment Purchase/Rental Maintenance 8,321 6.500 6,800 1.020 3,060 2,720 I 0. Utilities 7, 186 7,600 7,800 1,170 3,510 3.120 I 1. lelephone 8,976 9,400 10,200 1.530 4.590 4.080 12. Office Supplies and Postage 4,273 4,400 4,500 675 2,025 1.800 13. Printing and Publicity 6.083 6.000 6,200 930 2.790 2.480 14. Local Transportation 6,414 6.400 7,600 760 3.040 3.800 15. Insurance 15,957 ! 8.000 20,000 3.000 9.000 8.000 16. Audit 3,225 3.200 3.400 3.400 0 0 17. Interest 16,522 20,000 18.000 1.800 8.100 8.100 18. Program Activities and Supplies 7,708 I0,000 12,000 0 2.000 10.000 19. Contract Services 33,936 28,000 30,000 0 6,000 24,000 20. Teen Moms S/day and Food 6,481 7,000 8.000 0 1.600 6.400 21. Miscellaneous 400 400 400 0 200 200 (Show also on pg 2, line 2) Notes and Comments: -4- -591- AGENCY United Action for Youth ACTUAL THIS YEAR BUDGETED RESTRICTED FUNDS: lAST YEAR PROJECTED NEXT YEAR Restricted by: Restricted for: UAY Board Health Benefits 4,915 4,980 5,200 All State and Federal Grants * Grant Objectives 476,486 580,360 600,500 Contracts * Contracted Services 185, 127 141,500 138,000 · these funds always have a 0 balance at yr. end MATCItING GRANTS Grantor/Matched by Criminal Justice/ 150111 130250 145000 / Ci.ty, Coun.ty, Urnted Way, Decat. 37000 40000 41500 U.S.Department of Health, Human Service 152465 207800 217000 ' / Cit3', County, Urnted Way 19800 22300 32600 L/X. Depts. of Health, Human Services, Education/ 167,235 225,910 220,000 / City, County, Urnted Way, Decat, West Liberty. Schools 22,000 24,200 25,100 469,811 563,960 582,000 TOTAL MATCHING GRANTS (also shown pg. 3, line 2) 78,800 86,500 99,200 .!~'-KIND SUPPORT DF. TAII. Services/Volunteers: 118,000 83,000 69100 Material Goods: donated food, music/ree equipment, furmture,bldg. material 15,000 16,000 18,000 Space, Utilities. etc.: teen moms childcare, ropes course, meeting space 12,000 12,000 12,000 Other: (Please specify) 0 0 0 .!TOTAL IN-KIND SUPPORT (also shown on page 2, line 4) ~ 145,000 111,0001 99,100 1 32000 -5- -592- SALARIED POSITIONS AGENCY United Action for Youth "X" those * that apply FTE* Salary _g ,- r Position ~ ~: t~ ~ Last This Next Actual This Budgeted * * * * Year Year Year Last Year Year Next Year Change Excc Director 26 X X 10% 1.00 1.00 1.00 47,928 48, 100 50,024 4% Associate Director 26 X X 11% 1.00 1.00 1.00 44,214 43,305 45,037 4% Volunteer Coordinator 21 X X 7% 1.00 1.00 1.00 25,940 26,665 27,732 4% Family Counselor 18 X 7% 0.92 1.00 1.00 29, 114 30,505 31,725 4% Youth & Family Counselor 21 X X 9% 0.88 0.80 0.80 26,881 26,172 27,219 4% Youth Counselor 21 X X 11% 1.00 ! .00 1.00 32,536 32,715 34,024 4% Youth Counselor 21 X X 8% 1.00 0.80 0.80 28,243 24,375- 25,350 4% Youth Counselor 21 X 10% 1.00 1.00 1.00 28,832 29,980 3 l, 179 4% Youth Center Coordinator 21 X X 10% 1.00 1.00 1.00 31,251 32,715 34,024 4% Street Outroach Coordinator 18 X 8% 0.66 1.00 1.00 19,014 30,505 31,725 4% Youth Counselor 18 X 8% 1.00 1.00 1.00 28,307 23,675 24,622 4% Yeen Parents Coordinator 21 X X 10% 1.00 1.00 1.00 32,649 32,715 34,024 4% Youth Counselor 21 X X 10% 1.00 1.00 1.00 29,852 29,985 3 l, 184 4% Youth Aides 2 0% 0.50 0.50 0.50 6,220 6,000 6,240 4% Family Counselor 0% 0.75 0.25 0.25 21,245 6,016 6,257 4% Far~;~v Support Counselor 18 X 7% 0.22 1.00 1.00 5, 187 23,430 24,367 4% Yo,.., Counselor 18 X 7% 0.70 0.80 0.80 8,672 12,498 12,998 4% _ youth counselor 18 X 7% 0.75 0.80 0.80 10,486 13,428 13,965 4% Business Director 26 X X 10% 1.00 1.00 1.00 36,741 37,490 38,990 4% Prevention Counselor/Data 21 X X 9% 1.00 1.00 1.00 27,636 28,555 29,697 4% Prevention Counselor/Data 21 X X 9% 1.00 1.00 1.00 26,136 26,380 27,435 4% Custodian 18 0% 0.50 0.50 0.50 10,603 11,640 12, 106 4% ChildCare/Family Support Worker 18 X 7% 1.00 1.00 1.00 18,196 23,430 24,367 4% Youth & Family Counselor 21 X X 11% 1.00 1.00 1.00 27,666 29,630 30,815 4% Child CareWorker 2 0% 0.04 0.25 0.25 257 2,000 2,080 4% Youth Counselor 0% 0.25 0.25 1.00 9,322 8,193 28,080 71% Youth Worker/Trackcr 18 X 7% 1.00 0.20 0.00 23,945 4,300 0 0% TOTAL FTE's and SALAPdBS 22.17 22.15 22.70 $63%072 $644,402 $685265 6% * Full-time equivalent: 1.0=full-time; 0.5=half-time; etc. **Based on years of employment, not job class *" VISTAs receive an educational award at the cnd of service **** UAY health benefits vary, based on family and flexible spending plan options. Retirement is provided to all employees who have worked at UAY three of the last five years. -6- -593' AGENCY United Action for Youth ACCOUNTABILITY QUESTIONNAIRE A. Agency's Mission Statement or Primary Purpose: The primary purpose of UAY is to assist youth and families by offedng counseling and intervention programs that assist them in resolving problems they encounter; and to provide prevention and youth development programs that make use of young peoples' talents and energies in helping themselves to a healthy future. B. Board of Directors: 1. Please attach a list of your agency's Board of Directors (page 7A) 2. Frequency of meetings: monthly 3. Briefly describe board orientation and ongoing training opportunities: Prior to nomination potential board members review the responsibilities and expectations with the board Chair and UAY Director. Subsequently the Director reviews fiscal and program reports with the member. Periodically training at outside conferences is offered, including attendance by youth board members at Youth Worker conferences. , C. Finances: _._, 1. Are there fees for any of your services? Yes No X a. If YES, describe circumstances. b. Are they fiat fees or sliding fees ? 2. Does your agency have: an internal audit external audit X financial review Frequency annualIV 3. Has your agency filed the Annual Report with the Secretary of State? Yes X No 4. Has your agency filed Form 990 with the IRS? Yes X No 5. Please discuss your agency's fundraising efforts, if applicable. For the past several years youth have put on concerts to raise funds for instruments used in our music studio. We conduct periodic small events. We hope to expand our concerts and other fundraising, working with community theater. We have not identified a major fundraiser to conduct. D. Management: 1. Does each professional staff have a written job description? Yes X No 2. Is the agency Directors performance evaluated at least yearly? Yes X No By Whom? the board of directors -7- -594- United Action for Youth UAY BOARD MEMBER LIST- 1999/00 KURTZ, BILL BRAVERMAN, KAY TREASURER SECRETARY Mercantile Bank BUILDING COMMITFEE On Board since 1999 Realtor On Board since 1993 NICHOLS, POLLY Education Consultant BURR, MARRA for Child Psych VICE-CHAIR On Board since 1997 YOUTH REPRESENTATIVE On Board since 1999 QUIGLEY, MARY Iowa Program for Assistive Technology CARSTENSEN, DONALD J. Parent of Teen Vice President On Board since 1991 Educational Services Division-A C T On Board since 1998 REEVES, DEBORAH YOUTH REPRESENTATIVE COOK, CASEY On Board since 1999 BOARD CHAIR East Iowa Commercial SMITH, ELIZABETH Real Estate Appraisers SECRETARY On Board since 1998 Social Worker at U of I Family Practice On Board since 1991 HAWORTH, M. J., MD Director of Emergency Services ZICKMUND, SUSAN at Mercy of Iowa City U of I Hospital On Board since 1998 On Board since 1999 Board Members can be contacted at P.O.Box 892 Iowa City IA 52244 -7a- -595- AGENCY United Action for Youth E.Program/Services: Please define your agency's units of service. UAY's unit of service reflects that our pdmary activity is directed toward youth and families. Personal contacts with clients are broken down into the following categories of service: one-to-one or group counseling, consultation, crisis intervention, follow-up, information and referral, advocacy, respite care, community support, prevention, drop-ins, lessons, workshops, activities with groups. One unit of service equals one contact with individuals in any of the above categories. Please supply information about clients served by your agency during last two complete budget years. Refer to form instructions for definition of duplicated and unduplicated. Enter Years- 7/1/98 - 7/1/97 - 6/30/99 6/30/98 1. How many Johnson County residents la. Duplicated count lb. Unduplicated count 1,915 1,893 2. How many Iowa City residents did your agency 2a. Duplicated count serve? 2b. Unduplicated count 1,338 1,325 3. How many Coralville residents did your agency 3a. Duplicated count serve? 3b. Unduplicated count 216 231 4. How many units of service did your agency 4a. Total 24,990 24,127 provide? 4b. To Johnson County Residents 22,070 21,869 5. Other Areas Served: Do you provide services to areas outside of Johnson County? yes Areas served: Iowa, Cedar, Washington and Muscatine counties Services provided: counseling and prevention; in West Liberty, a prevention program focused on Hispanic and minodty youth and families; family support to persons referred by DHS or Juvenile Court Funding sources: Iowa Dept. of Public Health (West Liberty), U.S. Dept. of HHS, Juvenile Court (Iowa County), and Iowa Dept. of Human Services (all 5 counties) -8- -596- AGENCY United Action for Youth 6. Client Profile (for last complete year): Age Gender Ethnicity 0 - 5 75 Female 765 African American 131 6 -10 36 Male 704 Native American 14 10-12 220 Asian 53 13-15 702 Hispanic 213 16-18 385 Causcasian/Non-Hispanic 1058 over 18 498 Multi-racial many 7. Evaluation and Review: A. Please discuss how your agency measures the success of its programs, Besides self evaluation, UAY uses the HHS peer reviews, Dept. of Substance Abuse site visits, review by DHS, and cooperating research with the University of Iowa and Iowa State University to evaluate programs. We have also been evaluated twice in the last 6 years by organizations researching national program models. We participated in the Crime Prevention evaluation conducted by the state Criminal and Juvenile Justice Planning Agency last year. Self evaluation reviews stated goals and objectives against actual achievement. Clients also complete anonymous evaluations. UAY was part of a national research project to evaluate its impact on teen pregnancy and child development and is currently participating in a NIMH study or its outreach program. B. Does your agency have performance objectives? (Individual Parenting) Objective #1: During counseling meetings positive parenting techniques are shared and practiced. Services are available July through June. The evaluation will be based upon pre/post tests for parenting stress. (Street Outreach) Objective #2: Provide crisis intervention to 125 youth who are runaway or homeless. The evaluation will be based upon intake data and case notes. C. What plans does your agency have to increase efficiency and effectiveness? UAY's youth and family service teams review on a regular basis how to improve effectiveness and efficiency. This year the school based resource center effectively planned service revisions after the reduction of a Decat grant. Our business office is also trying to keep up with the growth of funding requirements. We are currently engaged in more collaborative efforts with other agencies than at any other time in our past, in an effort to partner with other proriders to improve services and more effectively use limited resources. The most recent example is collaborating on Empowerment and Pregnancy Prevention, as well as two projects with Four Oaks, the FaDSS grant and programs for runaway and homeless youth. 8. In what ways will the needs of your service population change in the next five years? -9- -597- The community is concemed with teen violence and its impact on school environments and UAY is called upon to be a resource in responding to this concern. The UAY Board is eager to enhance youth development programs as a way to keep youth connected to the community and more youth are interested in that type of programming. Changes in funding may result from use of the Empowerment Area. 9. Please discuss any other problems or factors relevant to your agency's programs, funding service delivery. The Child Welfare Medicaid Initiative will be changing its payment to a "bundled service" system, which will change how services are delivered. The system is not well defined yet and we are waiting for technical assistance. We are expected to use different data management systems from four distinct funding sources, none of which are compatible with each other. This places a strain on our data management staff. 10. List complaints about your services of which you are aware. Some parents and youth, frustrated in conflict, express anger at a particular suggestion or event, such as reporting abuse. UAY needs to improve its fundraising activities and we are working to decrease our budget deficit. -10- -598- AGENCY United Action for Youth 11. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem? Yes. We have had a waiting list for families wanting family counseling, but there is none at this time. We provided other services to individual youth on the waiting list and have increased staffing and expanded the schedule for parent education classes. There is not waiting list for general services. We have had as many as seven families on the waiting list at peak times in spring and winter. How many people are currently on" your waiting list? 0 12. In what way(s) are your agency's services publicized? Through fliers, paid advertisements, public service announcements, posters, speaking engagements, interviews, open houses. referral sources, runaway hotline, significant visibility in the community, and word of mouth. We expect an increase in awareness as a result of our Teen Rap Line. We also promote our programs in Spanish. 13. United Way involvement by your agency: a. Agency Director Meetings X b. Agency Representative to Funding Headngs X c. Business Blitz X d. Day of Caring X e. Kick Off X f. Victory Reception X g. Other -11- -599- AGENCY United Action for Youth AGENCY HISTORY United Action for Youth is a community-based service agency which offers crisis intervention, confidential counseling, creative activities, and other helping services to youth and families in Johnson County and surrounding communities. UAY is supported with funds from the Board of Supervisors, Iowa City, United Way, and other public and private sources, and charges no fees for its services. UAY incorporated in 1970 and is recognized by the IRS as a non-profit tax-exempt organization, governed by a community-representative Board of Directors. The primary purpose of UAY is to assist youth and families by offering counseling and intervention programs that assist them in resolving problems they encounter; and to provide prevention and youth development programs that make use of young peoples' talent and energies in helping themselves to a healthy future. UAY receives funds, in addition to its local support, from grants and under contracts or subcontracts with other state and federal agencies to provide the following: 24-hour in-person crisis intervention to adolescents; outreach aftercare, follow-up, referral, and prevention to runaways, their families, homeless young persons, or those in jeopardy of becoming homeless; in-home counseling; coordinated substance abuse prevention and pregnancy prevention services; and specific intervention programs to respond to adolescent victims of maltreatment. UAY has staff persons on call at all times, 365 days of the year. UAY will respond immediately to parents' requests for counseling or assistance and works closely with other agencies to coordinate its intervention and other activities. UAY makes a special effort to respond to requests from the police, court, Youth Homes, DHS, Crisis Center, Emergency Housing Project, DVIP, RVAP, and school counselors. UAY is a member of the National Network of Youth Services. UAY has been recognized in the past as a national demonstration and research project, studying various programs including the Teen Parent program. It is currently a participant in research with NIMH to study its street outreach program and runaway youth. UAY also a current participant in the national Community Youth Development (CYD) project sponsored by the DeWitt Wallace Foundation. It has secured utilized VISTA volunteers to assist in the community in the past. UAY's services are provided in a variety of settings; chiefly its Youth Center and adjacent Family Service Center. Besides the Youth Center location at 410 Iowa Avenue, the settings include schools, individual homes, and places young people frequent. In addition to its professional staff, UAY relies on community volunteers and trained peer helpers to help meet the growing needs of young people. UAY's program components include an outreach counseling program, a creative arts workshop, a family assistance program, and a growing volunteer program. Programs are also offered in Spanish for non-English speaking clients. UAY sponsors a situational drama troupe composed of area youth to help educate and provide information to adolescents about a variety of issues, including sexual abuse, dating violence, children of divorce, substance abuse, children of alcoholics, and peer pressure. This year UAY was asked by the state to expand its TeenLine state wide under the name of Telefriend. UAY statistics indicate steady use of its prevention and youth development programs. Counseling services have leveled off after several years of continued increase; we believe as a result of improved prevention. UAY's Synthesis program has significant drop-ins and use of the studio which is expected to continue. The agency has had increased requests for service from surrounding non-Johnson County towns and has received grant funds to serve them. UAY has helped develop collaborative projects with other agencies to impact truancy (Big Brother/Sister), teen pregnancy (Neighborhood Centers/planned parenthood/FADS) and homelessness (Youth Homes/Four Oaks). - 12- -600- Progress Summary FY 99 Goals and Objectives United Action for Youth Goal I: To conduct an outreach program that will identify and assist youth and families in stressful situations and respond to their needs and requests for counseling and intervention. Objective ,~.' To provide assistance and appropriate intervention to youth identified by U/~ Y or others as being involved in delinquent behavior or at rislc UAY exceeded all of its projected activity on this objective: · had significant contact with over 1,400 youth in several environments, including schools, community gatheringplaces, and the Youth Center; · implemented a street outreach program operating evenings and weekends in the downtown area, Coral Ridge, parks, and rural sites; · provided free counseling to over 400 youth, including 300 crisis intervention situations; · provided on-going groups to several groups, including female delinquents, Ca'st time shopl ifters, pregnant and parenting teens, and youth in at-risk situations; · provided counseling to over 400 parents, including family mediation through UAY's Basic Center for Runaway and Homeless Youth, support for families in the FaDSS program, and families referred by local police, DHS, and the juvenile court; · provided advocacy for over 200 youth involved in receiving services from the cour~ and facilitated case management and coordination of community based services to keep youth in the community. Objective B: To provide accurate information to youth and families in response to their concerns and interests, referring them to resources in the community to help meet their identified needs. UAY exceeded all of its projected activity on this objective: · worked in collaboration with MECCA, DVIP, RVAP, Neighborhood Centers, Four Oaks, MYEP, JTPA, Big Brothers/Big Sisters, Planned Parenthood, HACAP, the NEST, Crisis Center, area schools, the Mental Health Center, area hospitals, and others in conducting information campaigns and making over 400 referrals of youth for various service needs; · helped coordinate a community crime prevention program which reached over 2,000 youth and families in the county; · initiated a parmership with the schools and other providers to provide information to middle school youth and parents to prevent teen pregnancy; · initiated a Community Youth Development training program for youth workers; · expanded the resource files used by UAY TeenLine. Goal II: To provide primary prevention of delinquency, drug abuse, child abuse, and pregnancy by organizing activities and projects that enhance and contribute to the health and development of young people and their families. Objective A: To organize activities, initiate and otherwise make available opportunities for youth which help them develop improved social skills, self-esteem, individual talents, and greater participation in the community. UAY exceeded all of its projected activity on this objective: · conducted extensive peer counseling programs, including using paid and volunteer youth at the Youth Center, for SafePlace, in the Dating Cellos Drama troupe, and in community presentations by youth, with over 50 youth volunteers participating; · expanded TeenLine to a state wide project TeleFriend, which included participation by DHS, the Iowa Dept. of Public Health and the Governor's office; · utilized VISTA volunteers to organize youth development programs in the schools and at the Youth Center, involving over 1,000 youth in over 250 activities during the year; -601- -13- United Action for Youth · involved area youth in state and regional boards for youth services, sponsored youth participation in state-wide youth service meetings and conferences and sponsored several youth training events, including a 30 hour training for youth volunteers. Objective B: To improve the general awareness of and professional response to the maltreatment of children, especially adolescents, in Johnson County; C.' act as a resource to others in meeting the needs of youth and families; & D: Organize activities for parents which help them improve their parenting skills, communication with their children, and general well being. UAY exceeded all of its projected activity on these objectives: · worked on case management teams and with the county attorney's office with over 150 youth victims of abuse and crime; · conducted training in school settings for over 200 parents to help parents recognize maltreatment and provided parent skills training to over 60 parents of teens and 60 teenage parents; · participated in and involved over 50 youth in a variety of public information and media events related to child abuse and related subjects; · UAY's Dating Cellos conducted over 15 performances reaching several hundred youth about maltreatment of children, including performances on IPTV; SafePlace involved over 30 local business sites as safe places for youth; · Received over 400 referrals from area schools to assist youth and families. Goal Ill: To conduct a program that will involve young people in communication arts, the use of electronic media, and other creative arts; providing them with improved skills, enhanced personal development and greater opportunity for participation in community affairs. , Objective A: Provide creative learning environments in which young people can learn electronic media, communication arts, and traditional forms of artistic expression, as well as team building and adventure based self-esteem enhancement,' & B: Facilitate active participation by youth in communi.ty events and programs which allow them to demonstrate their talents and concerns for others. UAY exceeded all of its projected activity on these objectives: · over 500 youth used the Youth Center arts studio space, 4,500 sign-ins, over 1,000 hours logged in the sound studio; 100 hours of film lab logged by youth; and several hundred individual arts projects completed by youth; · over 300 youth involved in arts and recreation sought or referred for counseling assistance at UAY; · provided six exhibition/am fair displays of youth work during the year, and received Arts Council funding for arts mini-workshops throughout the summer, organized summer painting and mural projects downtown, flower planting, and several environmental projects; · received national recognition as one of 50 finalists for the Arts and Humanities "Coming up Taller" awards; · conducted over 20 day-long workshop/retreats at the MacBride field camlSus Ropes Course, involving 100 youth, in cooperation with the U ofl recreation services; · conducted weekly drug-free activities, planned by youth for youth in conjunction with area schools and Stepping Up project, involving over 150 youth; · initiated youth produced magazine, with support from the Iowa Arts Council and Tobacco Prevention funds, youth produced at UAY a CD compilation of music, supported by area student senate; · helped initiate multi-cultural events including international festivals, Day of the Dead youth participation, Martin Luther King Day events, Winter Carnival, and other celebrations, involving over 30 youth partners. -14- -602- United Action for Youth AGENCY GOALS For the Year 2000/2001 Name of Programs: COUNSELING/INTERVENTION AND PREVENTION Note: United Action for Youth's Prevention, Counseling/Intervention and other programs overlap in meeting the objectives of specific grants. COUNSELING/INTERVENTION PROGRAM (Goals I and II) Goal I: To conduct an outreach program that will identify and assist youth and families in stressful situations and respond to their needs and requests for counseling and intervention. Objective A: To provide assistance and appropriate intervention to youth identified by UAY or others as being involved in delinquent behavior or at risk. 1. Maintain significant contact with an estimated 1300 young people in their own environment (see youth development). 2. Provide counseling to individuals and families in Johnson County (an estimated 2000 counseling contacts with 300 individuals will occur. 3.Provide an estimated 300 direct crisis interventions to individuals as needed. 4. Maintain one-to-one and group interaction with 500 youth directed at individual problem solving and improved self-esteem. 5. Facilitate support groups during the year, especially in areas in which youth share a common interest (at least 4 on-going groups). 6. Maintain an outreach office that is an accessible, comfortable atmosphere where young people can drop in for assistance. 7.Act as an advocate for youth when requested or appropriate. 8. On a 24-hour basis, be directly available to parents, youth, law enforcement, and other agencies to respond in person to runaway, homeless, or other youth in need of immediate assistance (an estimated 150 requests for assistance after regular hours). Objective B: To provide accurate information to youth and families in response to their concerns and interests, referring them to resources in the community to help meet their identified needs. 1. In conjunction with MECCA and area school personnel, law enforcement, as well as for other groups in Johnson County, offer assistance as part of intervention teams, especially responsive to requests from schools. 2. In cooperation with DVIP, RVAP and other agencies, conduct workshops which are directed at the prevention of sexual abuse of children and adolescents. 3. In cooperation with ICCSD, Planned Parenthood, and NCCJC facilitate public awareness aimed at preventing teen pregnancy (12 workshops reaching 1,000 individuals). 4. Maintain an up-to-date resource file of helpful information at the outreach office which includes materials for distribution, and a resource book for TeenLine. 5. Facilitate workshops in other areas of interest to young people (75 workshops reaching 2000 individuals). 6. Refer individuals to other agencies or resources to meet needs unmet by UAY (500 referrals of 150* individuals and families). 7. Conduct public awareness campaigns and participate in other forums that improve public knowledge of problems that affect teenagers (including Sexual Abuse Prevention Week, Child Abuse Prevention Week, SafePlace,Victims Rights Week. etc.). -15- -603- United Action for Youth Goal Ih To provide for the primary prevention of delinquency, drug abuse, child abuse and pregnancy by organizing activities and projects that enhance and contribute to the health and development of young people and their families. Objective A: To organize activities, initiate and otherwise make available opportunities for youth which help them develop improved social skills, self-esteem, individual talents, and greater participation in the community. 1. Provide or assist others in maintaining peer helper training programs for adolescents in Johnson County (at least 5 in area schools and 2 in non-school settings). 2. Coordinate recreational/leisure activities for youth which encourage the choice of positive alternatives to delinquency, substance abuse, and other socially defeating behavior (at least 100 activities with 800 participants). 3. Utilize young people as staff, volunteers and board members of United Action for Youth (at least 2 youth staff, 60 volunteers and 2 board members). 4.Operate a peer counseling phone line utilizing 40 trained teen volunteers to confidentially respond to the concerns of young people. 5. Encourage and help develop positions of responsibility within other community groups for young people including positions on agency boards and public service committees. Objective B: To improve general awareness of and professional response to the maltreatment of children, especially adolescents, in Johnson County. , 1. Actively participate in efforts with other agencies to coordinate intervention, treatment and follow-up for victims of maltreatment. 2. Respond to immediate intervention needs of adolescent victims of maltreatment. 3. Provide training and education to parents, youth and other professionals that will enable them to recognize child maltreatment and respond appropriately. 4. Continue the development and use of situational drama with young people which emphasizes issues related to adolescent maltreatment and delinquency prevention. 5. Provide skills training and assistance to teen parents using the Touchpoints and other curriculum programs. 0biective C: Act as a resource to other agencies in meeting the needs of young people accepting referrals to provide UAY's services to individuals, groups and families. 1. Provide in-home services to families referred by the court to prevent out of home placement. 2. Consult with and coordinate UAY's services with other agencies in Johnson County. 3. Accept an estimated 500 referrals from other agencies, schools and individuals for counseling and intervention, 4. Respond to requests for UAY services or assistance in projects that benefit youth. 5. Work with multi-disciplinary team, case management, and crime prevention work group. 6. Sub-contract with MECCA to provide substance abuse prevention for youth; with Youth Homes for work with runaways. 7. Sub-contract with Mercy for PNP to work with teen parents and their children. 8. Actively participate in MINK (a network of services for runaway and homeless youth) and the National Network of Runaway and Youth Services. -604- -16- United Action for Youth Objective D: To organize activities, initiate and otherwise make available opportunities for parents which help tham improve their parenting skills, communication with their children, and general well being 1. Conduct outreach to families using school and neighborhood based settings and in- home visits to reach parents asking for help. (at least 400 parents contacted) 2. Organize four parent skill training workshops annually to provide parents skill training. (at least 30 families participating) 3. Facilitate regular parent participation in area forums for youth and family services, including the community cdme prevention program and teen parent program. 4. Assist in family resource centers to enhance parent skill and family functioning. (at least 12 families participating. 5. Provide in-home counseling to families seeking assistance prior to needed intervention by the juvenile court and child welfare system. (at least 50 families) PREVENTION PROGRAM (Goals II and III) Goal II1: To conduct a program that will involve young people in communication arts, the use of electronic media, and other creative arts; providing them with improved skills, enhanced personal development and greater opportunity for participation in community affairs. Objective A: Provide creative leaming environments in which young people can learn about electronic media, communication arts, and traditional forms of artistic expression, as well as team building and adventure based self esteem enhancement. 1. Maintain a sound and music studio which is equipped for instructional use by young people for multi-channel recording and sound reproduction. 2. Maintain a video and film studio which is equipped for instructional use by young people for production of video tapes, 8 mm films and cable-cast programs. 3. Identify participants who may be in need of outreach or other services described in goals I and II and facilitate their use of such services. 4. Provide space for other arts related activities as it is available and arranged for use by young people. 5. Provide individual and group instruction in the use of studio equipment and facilities, 6. Involve artists, student interns, and other volunteers as resources to participants. 7. Operate and staff the studio and Youth Center so that they are convenient for use by drop-ins (open aftemoons, evenings, and weekends). 8. Coordinate adventure based leaming activities for youth and families using the ropes course and outdoor events. Objective B: Facilitate the active participation by youth in community events and programs which allow them to demonstrate their talents and concems for others. 1. Organize workshops and projects that involve youth with other populations, including persons with disabilities, other cultures, older persons, and younger children. 2. Help facilitate the active use of public access opportunities available to youth, including those at the public library and recreational center. 3.Help facilitate the organization of performances and exhibitions by young people in order to display their talents to others in the community. 4. Organize projects in cooperation with other groups in which young people can act as media resources to others in the community, or demonstrate helpful skills. -17- -605- HUMAN SERVICE AGENCY BUDGET FORM Director: Rosalie Rose City of Coralville . Agency Name: Visiting Nm'se Association Johnson County City of Iowa City Address: United Way of Johnson County Phone: 319/337-9686 Completed by: Rosalie Rose/Da,.~B. ~Tessier CHECK YOUR AGENC Y'S BUDGET YEAR ' Approved by ChairBoard: 1/1/00 - 12/31 X 10/1/00 - 9/30/01 4/1/00 - 3/31/01 (datei 7/1/00 - 6/30/00 COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) 1. Skilled Home Care: Home visits to provide physician directed health care to individnatq with diagnosed health problems. Services are reimbursable through private and government insurance and by recipients based on a sliding fee scale. 2. Health Promotion: Home visits for promotion of health and prevention of health problems. 3. Home Care Aide Services: Services provided in the home for the purpose of maintaining individuals at home; includes personal care assistance, housekeeping, grocery shopping, hundr' errands, etc. 4. Eidercare: Health care for Senior Citizens provided at housing and meal sites; services includ~ scre~Ding, counseling, direct care, and education. 5. Community Program: Case management services, health consultation with other human service agencies at health prevention services, screening and education for the general publ~-baSiness, and schools. 6. Senior Health Program: Health care for the "well elderly" who are not under the care aof a physician for specific health concerns. Includes physical assessments, screening, edtmatioR, and referral. 7. Family Investmen~ Program: Follow-up services for vulnerable families referred by the Depa.-.:.me. nt of Human Services Local Funding Summary: 4/1/98 to 4/1/99 to 4/1/oc to % of Total 3/31/99 3/31/00 3/31/01 , Budget United Way of Johnson County - - Does Not Include Designated Gvg. $63,120 $64,546 $67,127 3% FY98 FY99 FY00 City of Iowa City 0 0 0 Johnson County 119315 117578 117600 6% City of Coralville 0 0 0 0 jeeogh,qxlbudg~s - 1 - -606- AbP_,INt., ¥: V~s~ung Nurse Assocmtxon oI J onnson County BUDGET SUMMARY ACTUAL THIS YEAR BUDGETED LAST YEAR PROJECTED NEXT YEAR .nter Your Agency's Budget Year --> 1/1 to 12/31, '98 1/1 to 12/31 '99 1/1 to 12/31 '00 1. TOTAL OPERATING BUDGET 2,035,297 2,109,893 2,153,111 (Total a+b) a. Carryover Balance (Cash 61,710 167,297 152,331 from line 3, previous column) b. Income (Cash) 1,973,587 1,942,596 2,000,780 2. TOTAL EXPENDITURES (Total a+b) 1,868,000 1,957,562 2,000,493 a. Non-directed funding 317,432 332, 590 300, 140 b. Program Total (List Progs. Below) 1,550,568 1,624,972 1,700,353 1 Skilled Nursing 1,199,691 1,257,257 1,284,724 2 Health Promotion 45,468 47,650 62,541 3 Home Care Aide Services 215,424 225,761 237,828 4 Eidercare 51,658 54, 137 66,737 5 Community Program 28,760 30,140 36,875 '~enior Health Program 6,919 7,251 8,712 7 Family Investment Program 2,648 2,776 2,936 8 4. RESTRICTED FUND BALANCE (Total from page 7) 73,763 76,714 79,015 5. IN-KIND SUPPORT (Total from Page 7) 32,000 32,200 31,168 6. NON-CASH ASSETS 33,065 64,400 51,100 Notes and Comments: Line 6: VNA is updating its furnishings, replacing desks and chairs that are broken and/or no longer useful. Furnishings were purchased at a 55% savings, based on retail price. Depreciation is taken at a straight-line, five year rate. 3RIEFLY DESCRIBE HOW LOCAL FUNDS WERE SPENT LAST YEAR: _jocal '%rids were used to provide a sliding fee scale for skilled care services and home health aide services jccoghs/xlbudg.xls - 2 - -607- AU~iNt, X Vlslnng INurse Assoclalaon or dormson t.,ounty .INCOME DETAIL NON- PROGRAM PROGRAM ACTUAL THIS YEAR BUDGETED DIRECTED 1 2 LAST YEAR PRO/ECTED NEXT YEAR FUNDING SKFI ,LED HLTH. PRO ]. LocalFunding Sources- [ $]67,186I ]8],769 [ ]84,083 [ 0 [ 66,483 ] 63,386 a. Johnson County $] 04,061 ] ] 7,578 l ] 7,600 63,386 b. City of Iowa City $0 0 c. United Way ofJohnson County $63,125 64,191 66,483 66,483 d. Cioty of Coralville 0 0 e. 2 Grants - State, Federal, Foundations [ 1,440,476 [ 1,440,765 [ 1,492,044 [ 253,503 [ 1,008,225 [ 0 a. Medicare home care and flu vax 669,927 596,900 642,200 128,440 499,260 b. Medicaid home care & waiver 566,938 6]5,313 629,315 125,063 468,987 c. Iowa Department of Public Health 222,157 221,592 220,529 39,978 d. Breast/Cervical cancer Early Detect 6,748 6,960 e (medicare/medicaid adjustments) (25,294) f 3. Net Sales Of Services (sources) ] 254,3 lV [ 268,586 [ 281,928 [ 34,823 [ 187,934 [ 0 a. Insurancecompanies 175,769 175,775 182,806 23,893 158,913 b. Sliding fee clients 45,494 46,600 49,515 6,472 29,021 c. Eidercare services 12,457 13,725 15,497 0 0 d. Community Services 20,597 32,486 34,110 4,458 0 ' 4. Net Sales of Mate.als I 0l 3S6l 01 0l 01 0 a. Shirt Sales 386 0 b. c. 5 Contributions/Donations I 51,517[ 12,154 [ 8,350 [ 0 [ 7,100 [ 0 f b. Other Contributions 34,572 4,250 4,250 3,000 0 t~. SpecialEvents [ 16,190 [ 11,600 [ 15,000[ 0 [ 15,000 [ 0 a D~rect mail fundraising ] 6, 190 11,600 ] 5,000 15,000 b. c. 7. Interest Income [ 6,680 [ 4,970[ 4,970 [ 4,970 [ S Other oListBelow [ 37,221 [ 22,366[ 14,405 [ 11,232[ 0[ 0 a Health Watch 521 3,310 3,650 477 b. U ofI ET contract 36,700 19,056 0 c. Support Staff Share 10,755 10,755 TOTAL INCOME (sar~e as p. 2, line lb) 1,973,587 1,942,596 2,000,780 304,528 1,284,742 63,386 Notes and Comments:Line 5b: Other Contributions, in 199g, there was a singular large memorial donation ~ine 8b: U of I contract, contract was for specific nursing care, individual has lef~ our employ, so the contract has ended Line 8c: Support Staff Share, Moving into building with another home care provider, sharing of employees ,~11 result in revenue to defray salary and benefit costs. '608 - ,ghs/xlbudg.xls - 3 - A(.iENCY Visiting Nurse Assoclanon oI Jonnson ~,ounty INCOME DETAIL (cont) PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM FY00 Budget 3 4 5 6 7 8 HCA ELDERCARE COMMUNITY SENR HLTH F.I.P. ~. ~,ocal Funding Sources- I 10,0001 37,572I 4,720l 1,9221 01 0 a. Johnson County 10,000 37,572 4,720 1,922 b. City. of Iowa City 0 0 0 0 0 c. United Way of Johnson County 0 d City. of Coralville 0 0 0 0 e. f. 2. Grants- State, Federal, Foundations I 212,161 I 14,500 [ 0 I 3,655 I 0 I 0 a. Medicare home care and flu vax 14,500 b. Medicaid home care &waiver 35,265 c. Iowa Department of Public Health 176,896 3,655 d. Breast/Cervical cancer Earl)' Detect e. (medicare/medicaid adjustments) f. 3. Net S ,esOrSe , ces{sources> I 14,022l 13,497I 29,6521 2,0001 0l 0 a. Insurance companies b. Sliding fee clients 14,022 c. Eidercare services 13,497 2,000 d. Community Services 0 0 29,652 0 0 0 4. J':" Sales of Materials I 0I 0I 0i 01 0 I 0 a. b. c. 0 0 0 0 0 0 5. Contributions/Donations [ 0 I 0 I 01 0 I 1,2501 0 a United Way Designated Giving 0 0 0 0 0 (' b. Other Contributions 0 0 0 0 1,250 (t 6. Special Events I 01 01 0l 01 0I 0 a. Direct mail fundraising 0 0 0 0 0 0 b. 0 0 0 0 0 0 c. 0 0 0 0 0 0 ~. Other-List Below I 0I 0I 3,173 I 0l 0l 0 a. Health Watch 0 0 3, 173 0 0 0 b U of I ET contract 0' 0 0 0 0 0 TOTAL INCOME (same as p. 2, line lb) 236, 183 65,569 37,545 7,577 1,250 0 jccoglts/xibudg.xls - 3a - -609- · i~k~d~rVk,~l LAI'II, INDII UIIA~ DP,~IAI_L AIJJ~NII~ Y VlSlt!ilg iNurse Assoclatloll ol Jolilisoll CouIity FY00 Budget NON- PROGRAM PROGRAM ACTUAL THIS YEAR BUDGETED DIRECTED 1 2 LAST YEAR PROJECTED NEE YEAR FUNDING SKILLED HLTH PROMC 1. Salaries 1319416 1365096 1364693 221367 890104 45538. 2. Employee Benefits & Taxes 256803 290697 297221 37074 187663 9732 3. Staff Development 1875 2850 4051 525 2590 91 4. Professional Consultation 4748 4120 5955 772 3808 134 5. Publications &Subscriptions 3129 1905 2384 3 08 1524 54 6. Dues and Memberships 5869 3885 3886 504 2485 87 7. Mortgage, Rent and Property Tax 37086 33 154 55856 7424 35714 1257 8. Building & Maintenance 0 92 250 32 160 6 9. Ecluiptment Purchase/Rental 11446 9664 10000 1296 6394 225 10. Utilities 6769 7225 10840 1404 6932 244 11. Telephone 17776 17346 19750 2560 12628 444 12. Office Supplies &Postage 19668 20248 21059 2728 13466 474 13. Printing and Publicity 14778 18429 18451 2392 11798 415 14. Local Transportation 61533 65146 65200 8450 41689 1467 15. Insurance 12783 13009 14309 1854 9149 322 16. Audit 6393 5700 6000 778 3836 135 17. Interest 0 240 1444 186 923 32 18. Other (Specify):Comm. Services 9405 19950 21550 2802 0 0 19 Recruitment 6943 8706 8710 1129 5569 196 20. Depreciation 10246 10333 12999 1684 83 12 292 21 Miscellaneous 11963 11000 11501 1491 6803 809 22 Doubtful Accounts 5000 5000 5000 0 3197 0 23 Medical supplies 17848 14603 17000 2203 10870 385 24 Professional Services 18044 18025 13300 0 13300 0 25 Contract Services 8479 11139 9084 1177 5810 204 TOTAL EXPENSES (p. 2, line2) 1868000 1957562 2000493 300,140 1,284,724 62,541 Notes and Comment~ Line 7, Mortgage and rent expense has increased due to an increase to the number of square feet, from over 4000 to just over 6000, and an increase in square foot costs, from $7.58 to $9.00. Line 18: Comm. Services increase due to reallocation of vaccine expense to the community line item, and an increase in the cost and amount of vaccines, (influenza and pneumonia) i~,',,oh..s/xlbudg. xls - 4 - -610- PROGRAM EXPENDITURE DETAIL AGENCY Visiting Nurse Association of Johnson County (continued) PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM FY00 Budget 3 4 5 6 7 8 HCA ELDERCARE COlVlMUNITY SENR HLTH F.I.P. 1 '/aries 134,009 38,123 26,885 7,286 1,381 2 Employee Benefits &Taxes 46,064 10,596 4,958 858 276 3 Staff Development 759 41 17 8 20 4 Professional Consultation 1,115 60 26 11 29 5 Publications & Subscriptions 447 24 10 5 12 6. Dues and Memberships 728 39 17 7 19 ? Mortgage, Rent and Property Tax 10,462 564 240 106 89 S Building &Maintenance 47 3 1 0 1 9. Equiptment Purchase/Rental 1,873 101 43 19 49 i0.Uhlities 2,030 109 47 21 53 1 i. Telephone 3,699 199 85 38 97 12. Office Supplies & Postage 3,944 213 91 40 103 13. Pnntmg and Publicit3.' 3,456 186 79 35 90 ~ 4 Local Transportation 12,212 659 280 124 319 15. Insurance 2,680 145 62 27 70 16. Audit 1,124 61 26 11 29 17. Interest 270 15 6 3 7 18 .net (Specify.): Comm. Services 0 15,000 3,748 0 0 19 Recruitment 1,631 88 37 17 43 20 Depreciation 2,435 131 56 25 64 21 Miscellaneous 2,155 116 49 22 56 22 Doubtful Accounts 1,803 0 0 0 0 23 Medical Supplies 3,184 172 73 32 83 24 Professional Services 0 0 0 0 0 25 Contract Services 1,701 92 39 17 44 TOTAL EXPENSES ( p. 2, line 2) 237,828 66,737 36,875 8,712[ 2,936 $0 Notes and Commenk, Line 18, Program 4: Commumty Services expemse of $15,000 is for the cost of influenza and pneumonia vaccine jeeogh$/xlbudg.xls - 4a - -6 11 - F¥00 Budget ACTUAL THIS YEAR BUDGETED RESTRICTED FUNDS: LAST YEAR PROJECTED NEXT YEAR -- Restricted by: Restricted for: Board of Directors 73,763 76,714 79,015 MATCHING GRANTS Grantor/Matched by IN-KIND SUPPORT DETAIL ! S e rvi cesNolunteers 16,950 16,690 15,343 Material Goods Donation of Printing 400 350 350 Space, Utilities, etc. Space at the Senior Center 7,~s0 7,200 7,275 Other: (Please speci~s') Student Volunteers 7,500 7,960 8,200 !TOTAL IN-KIND SUPPORT (also shown on page 2, line 5 ] 32,000 32,200[ 31,168 Notes and Comments \sNA is projecting a decrease in the,' number of volunteer hours. Our volunteer pool is comprised of many wonderful, older citizens. As this pool continues to age, it comes inherent with issues of health and travel. Our traditional service fee reimburse- ment providers continue to decrease the costs that will be covered, requiring a substantial reduction in staff assignment to volunteer recruitment and retention. :oghs/xlbudg.xls - 5 - -612- Compensation Schedule Visiting Nurse Association FY00 Budget "X" all that apply FTE* Compensation ~ _~ ~ ~ Actual Projected Budgeted % Position/Title .= i ~ · ~> ~ ~- -,. ae >-, ~- z >- Last Year This Year Next Year ,Change Executive Director X X X - 18% 1 t 1 54,971 56,074 57,756 3% Operations Manager X X X -- I 0 0 38,742 15,667. 0 -100% Quality Manager X X X t9% I I I 46,844 47,778 46,2tl 3% Clinical Services Manager X X X 13% 2.7 2.3 2 95,223 75,191 77,447 3% Staff Nurses X X X 22% 12.1 11.32 11 417,328 390,426 365,092 -6% Auxiliary Nurses 16% 0.62 1.65 1.15 43,133 66,501 56,772 -15% Community hogram Coord. X X X 24% 0.8 0.9 I 26,048 32,016 32,976 3% I&RCoordinator X X X 22% I I I 29,563 30,254 31,162 3% Senior HCA's X X X 26% 2.39 2 2 46,333 52,570 54,147 3% Home Care Aides X X X 27% 9.38 10.3 11.3 150,122 168,825 184,364 9% Auxiliary HCA's 16% 2.07 1.81 1.8 63,393 56,060 57,355 Office Assistant/File ClerkX X X 26% 0.71 1.28 1.28 12,168 21,235 21,872 PhysicaiTherapist X X X 21% I I I 50,866 51,831 53,386 Auxilary Physical Ther. 10% 0.22 0.92 0.92 10,943 35,581 36,648 Occupational Therapist 10% 0.05 0.2 0.2 4,183 6,418' 6,611 Medical Social Worker 18% 0.5 0.5 0.75 12,676 11,137 18,651 Dietitian 8% 0.08 0.1 0.1 2,903 4,320 4,460 Billing Coordinator X X X 14% 0.75 0.75 0.75 14,046 14,989 15,439 TranscHptionists 8% 1.17 0.47 0.47 16,413 7,231 7,448 3~' Administrative Assistant X X X 22% I I 1 31,513 32,142 33,106 Maintenance 8% 0.11 0.15 0.15 3,288 4,668 4,808 Bookkeeper X × X 14% 0.78 0.75 0.75 20,319 19,731 20,323 3%.' Team Assistants X X X 25% 2.66 3 3 46,925 63,383 65,284 Human ResourcaCoord. X X X 21% I I I 26,854 27,659 28,489 Receptionist/Secretary X X X 19% I 1 I 19,449 19,831 20,426 Information System Coord. X X X - 1 0.5 0 24,150 11,398 0 Data Entry Assistant X X X 25% 0.55 I I 9,920 17,680 18,210 Financial Manager X X X 20% 0 0.58 I 0 24,500 43,260 TOTALS 46.64 47.46 47.62 1,319,416 1,365,096 1,364,693 0% Page 6 -613- AGENCY: VISITING NURSE ASSOCIATION ACCOUNTABILITY QUESTIONNAIRE A. Agency's Pdma~ Purpose: The Visiting Nurse Association's pdmary purpose is to provide quality health services without discrimination in the home an.d community setting. Services are provided within the constraints of the agency's resources to persons with limited means and are provided on a part-time or intermittent basis. The VNA works cooperatively with other organizations and services to meet individual and community needs. B. Board of Directors: 1. Please attach a list of your agency's Board of Directors (page 7A). Attached. 2. Frequency of meetings: Monthly with the exception of July and November. 3. Briefly descdbe board orientation and ongoing training opportunities. Provide a Board Manual which contains Bylaws, Articles of Incorporation, Director responsibilities, Committee responsibilities, Funding Sources, SWOT Analysis, Strategic Plan, etc. New members meet with the Executive Director New members are asked to make home visits with staff and attend community clinics. C. Finances: 1. Are there fees for any of your services? Yes __X__ No a) If Yes, descdbe circumstances. Skilled Home Care and Home Care Aide Services - A sliding fee scale is available for patients ineligible for third-party coverage. Sliding fees are based on income, liquid assets, dependents and unusual circumstances. Community Services - flat fees for Foot Clinic, Massage Therapy, Flu Clinics. Medicare reimbursement is also available for Flu immunizations. b) Are they flat fees __X__ or sliding scale __ X ? Both 2. Does your agency have: an internal audit __No external audit Yes financial review __No__ Frequency __annually__ 3. Has your agency filed the Annual Report with the Secretanj of State? Yes __X__ No 4. Has your agency filed Form 990 with the IRS? Yes __X__ No __ 5. Please discuss your agency's fundraising efforts, if applicable. Fundraising activities include a Direct Mail campaign to 'Fdends of VNA" in the month of May. The agency receives unsolicited donations and memorials. The VNA seeks "special" grants from service clubs, etc. to augment f,|ndraising efforts. D. Management: 1. Does each professional staff person have a wdtten job description? Yes __X__ No 2. Is the agency Director's performance evaluated at least yeady? Yes __X No By whom? Board President with input from other Directors. E. Program/Services: Please de~ne your units ofservice. Refer to Goals and Objectives for specific units of Visit - Home visits to patients admitted for service; length of visit varies from thirty minutes to two serv'i ce o hours. Charge per visit depends on the discipline providing the service and the program. Direct service is provided in the home and indirect service includes pre and post follow-up to a visit, such as coordination with physicians, community agencies and recording. Session - Unit of time for Eidercare and Senior Health Program, time is 1-4 hours. Hour - Unit of time spent in Community Services and Home Care Aide Services. Charges are for direct services. Contact - Duplicated number of individuals attending Eidercare sessions, Senior Health Program and other community services. Referral - Family referred for Well-Being Visit for Family Investment Program. 7 -614- AGENCY: Visitinq Nurse Association Enter Years 1998 1997 1. How many Johnson County residents (including la. Duplicated 4454 2026 Iowa City and Coralville) did your agency serve? Count lb. Unduplicated 1717 959 Count 2. How many Iowa City residents did your agency 2a. Duplicated 2540 1472 serve? Count 2b. Unduplicated 787 697 Count 3. How many Coralville residents did your agency 3a. Duplicated 676 285 serve? Count 3b. Unduplicated 282 135 Count 4. How many units of service did your agency provide? 4a. Total 43280 43608 4b. To Johnson 43230 40250 County Residents 5. Other Areas Served: Do you provide services to areas outside of Johnson County? Area(s) served: contiguous counties Services provided: Insurance assessments, patemity tests Funding Sources: insurance companies, client fees 6. Client Profile (for last complete year, if available): PLEASE NOTE AGE RANGE CHANGES i Age Gender Ethnicity 0 - 4 107 Female 730 African American 60 5 - 12 17 Male 409 Native American -- 13 - 18 13 Asian 54 19 - 44 288 75 + 431 Hispanic 15 45 -59 139 Caucasian/Non-Hispanic 986 65 - 74 105 Multi-racial 24 -8- -615- AGENCY: VISITING NURSE ASSOCIATION 7. Evaluation and Review: A. Please discuss how your agency measures the success of its programs. Continued Referrals Outcome Measurement of Performance Improvement Activities Results of Consumer questionnaires/telephone surveys, physician surveys Unsolicited Comments; Complaints/Compliments Comparison of statistics/goals to prior years Fundraising success B. Does your agency have performance objectives? Give several examples. The VNA measures performance several ways. The productivity of field staff is measured against an expected number of visits. Internal benchmarking is completed with visit and referral comparisons using prior years as a base. Performance is measured by tracking employee absenteeism, exposures to infection, incident reports, complaints, turnover, continuing education and inservice attendance and competency evaluations of professional and paraprofessional staff. C. What plans does your agency have to increase efficiency and effectiveness? Continuous improvement in efficiency and effectiveness is an integral part of all aspects of the VNA. Open communication between employees and management fosters innovative approaches to problem solving. Productivity is discussed and measured with the field staff; monthly meetings are held with suppor~ staff and management meets on a weekly basis. Discussions incorporate ideas on ways to improve performance and promote efficiency and effectiveness. All positions vacated are reviewed thoroughly before a replacement is considered. 8. In what ways will the needs of your service population change in the next five years: , VNA's average patient will continue to age and will require more services to stay at home. Funds to assist in their care will be limited and access to services will be limited as a result. The patient's health care needs will be managed by a 3rd party; fewer services will be provided and paid for by a third party. More funding will be necessary from local sources. VNA will continue to have increasing numbers of patients with psychiatric needs; this population is without resources for payment of services. 9. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery. A change in the reimbursement method by Medicare (Intedm Payment System) occurred in 1998. The payment system reverts back to the agency's costs in 1993-4. The agency cut back significantly on expenses, especially employee expenses. By October, 2000, the agency may be under a prospective payment system. There has been a decrease in Medicaid reimbursement. Static funding levels in State Grants will not allow any increase in services, regardless of need. Managed care benefits reduce the number of allowable visits for patients in need. Competition for the insured patient continues to decrease the number of referrals for home care. Competition includes other home health agencies, outpatient clinics and physician offices. Home Care Aide staffing continues to be an issue. 10. List complaints about your services of which you are aware: A file is maintained on any complaints received; a report is prepared for the Performance Improvement Committee and the Professional Advisory Committee. The Board is provided a report. Complaints generally concern continuity of caregivers, timeliness of service provision and canceled or decreased services due to lack of adequate staff, illness, etc. Complaints are reviewed by Management Staff, reviewed with Staff and action is taken as indicated. 9 -616- AGENCY: VISITING NURSE ASSOCIATION 11. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What measures do you feel can be taken to resolve this problem: A waiting list is not feasible for many VNA's services (especially nursing) as most patients requiring home care services have immediate health care needs. If the VNA is unable to provide the services needed and as dictated by the.physician, the patient is referred to another home care agency. The initiation of Home Care Aide services is sometimes delayed one to two weeks due to lack of staff. Maintaining adequate staffing continues to be difficult. Services are frequently limited because of staffing issues. How many people are currently on your waiting list? Vades at any given time, may be from none to six. 12. In what way(s) are your agency's services publicized: Distribution of Agency Brochures and ~yers Yellow Page Display Ads Participation in community activities Speaking engagements with Community Service Clubs, Public Groups Cable 'I'V, Radio, Public Service Announcements News Releases and an occasional Paid Advertisement Web Page Word of Mouth 13. United Way involvement by your agency ("X" if agency participates) a. Agency Director Meetings __X._. Substitute sent when Director unavailable. b. Agencies Representative to Funding Headngs .._X__ Have in past, willing to do again c. Business Blitz ,_X~ d. Day of Cadng __-.._ Unable to participate in 1999 due to moving e. Kick-off _..X__ f. Victory Reception X g. Other: Speak to groups dudrig campaign; Repr~n~'UW to agency; have participated on the United Way Board as the Agency Representative; have participated in special activities, e.g. evaluation of Director; Director acts as Trustee for Health Insurance; VNA functions as billing agent for insurance benefits for several United Way Agencies. 10 -617- AGENCY: VISITING NURSE ASSOCIATION AGENCY HISTORY 1949 The Visiting Nurse Association was formally organized on July 13, 1949. 1959 The agency combined with the City Nursing Service. 1963 The Child Health Clinic was established as a service for indigent children. 1965 The VNA became Medicare certified; Nursing was the first service certified. 1974 The Eidercare Program was developed for well elderly at Congregate Meals and housing sites. 1981 Evening services were added, then 24 hour nursing emergency services. 1982 The billing and statistical systems were computerized. 1984 The VNA diversified and opened another nonprofit agency designed to maintain elderly at home (CareResources). 1985 The Adult Day Program joined the VNA; private duty services ware started and then discontinued due to a negative monetary effect on other services. 1987 The Child Health Clinic (the Loraine Frost Clinic) was transferred to the Johnson County Department of Public Health to compliment the WIC Program. 1988 In cooperation with the Health Department, the VNA started the Senior Health Program to serve those individuals not receiving regular medical evaluations. 1990 A formal Quality Assurance Program was started; a support group for families and caregivers of Alzheimer's Disease was started by the Adult Day Program. 1992 The Adult Day Program was transferred to the Johnson County Department of Public Health and the Home Care Aide Program was transferred to the VNA. CareResources ceased operation and its employees joined the VNA. 1994 The VNA was awarded two flood grants for nursing and home care aide services; the agency participated in a new state program - The Family Investment Program; specialties in nursing ware added to the VNA (enterostomal therapy, maternal nursing and pediatric nursing). 1995 The VNA joined nine Iowa VNAs to develop a nonprofit corporation to provide state-wide home health services through contractual arrangements with insurers. 1996 The agency contracted with insurance companies to conduct Activities of Daily Living assessments; the VNA was awarded the Iowa Breast and Cervical Cancer Early Detection Program Grant; twelve graduats students completed a two-semester project, developing a strategic direction for the VNA; the agency was awarded Accreditation with Commendation by the Joint Commission on Accreditation of Healthcare Organizations. 1997 The agency contracted with a company to complete paternity testing. 1998 A letter of intent was signed by the Board of Directors to affiliate with University of Iowa Community HomeCare, an Infusion Therapy Company; the agency adopted a new program to offer a Personal Response System for the frail elderly, latch-key kids and others whose safety is in question. 1999 The VNA continued to work on the affiliation with University of Iowa Community HomeCare; the agency moved into a new building, sharing space with UICH; the nurses began providing cardiac monitoring services. 11 -618- AGENCY: VISITING NURSE ASSOCIATION FY99 GOALS* (*Projected through 1999) 1, Skilled Care Program: Anticipated volume of home visits is 24,030 Actual volume of visits is projected to be 27,405 Nursing 12,440 Nursing 15,180 Physical Therapy 1,375 Physical Therapy 1,770 Speech Pathology 5 Speech Pathology 5 Occupational Therapy 140 Occupational Therapy 190 Medical Social Services 100 Medical Social Services 230 Home Care Aide Services 9,970 Home Care Aide Services 10,030 Goal for 1999: PrOjected to Fxceed the Goal in Total and Per Discipline 2. Health Promotion Program: Anticipated service volume is 1,170 visits Actual volume is projected to be 1,940 visits Nursing Health Promotion 925 Nursing Health Promotion 1,365 Nursing Maternal Health 100 Nursing Maternal Health 190 MSW Health Promotion 120 MSW Health Promotion 300 Dietitian Health Promotion 25 Dietitian Health Promotion 85 Goals for 1999: Projected to Fxceed the Goal in Total and Per Type of Visit/Discipline 3. Home Care Aide Program: Anticipated service volume is: Actual volume is projected to be: Home Care Aide Service 7,100 Hrs. Home Care Aide Service 8,290 Goal for 199g: Projected to I=xceed the Goal in Total Hours 4. Eidercare Program: Anticipated service volume is: Actual sessions are projected to be: Eidercare Sessions 600 Eidercare Sessions 594 Goal for 1999: Goal Not met Rationale: The Goal for 1999 is projected to be six (6) sessions less than the Anticipated Goal. This appears to have occurred as a result of a change in personnel, with the VNA providing fewer 'extra' sessions dudng the orientation pedod. 5. Community Programs: Anticipated service hours are: Actual service hours are projected to be: Community Service Hours 725 Community Service Hours 825 Goal for 1999: Projected to Fxceed the Goal in Total Hours provided in the community. 12 -619- AGENCY: VISITING NURSE ASSOCIATION 6. Senior Health Program Anticipated sessions for 1999 are 17 Actual sessions are projected to be 17 Screening Clinics 12 Screening Clinics 12 Special Events 5 Special Events 5 Goal for 1999: Met 7. Family Investment Program (FIP) Anticipated volume is 120 FIP Referrals Actual FIP referrals are projectedto be 97 Goal for 1999: Goal Not Met Comments: Referrals for this program are received from the Iowa Department of Public Health. The number of referrals has decreased due to a change in the Limited Benefit Plan. The new policy requires the VNA Social Worker to attempt contact with the family only one time, rather than twice. The VNA has no control over the number of referrals received. 13 -620- AGENCY: VISITING NURSE ASSOCIATION VISITING NURSE ASSOCIATION GOALS AND OBJECTIVES - 2000 A. PHIl OSOPHY It is the Philosophy of the Visiting Nurse Association that individuals and families will be assured the provision of high quality health care in the home and community setting. The Visiting Nurse Association: is committed to maximizing the human potential of clients, recognizing each individual°s dignity, worth, and capacity for self-realization. · provides care to individuals regardless of race, religion, creed, sex, sexual orientation, ethnicity, disability, disease entity, age, or ability to pay. · respects each individual's autonomy and the dght to make decisions. · believes each individual should receive comprehensive care suited to meet the needs and goals of the individual and that care should be coordinated and continuous with other care providers and systems. · recognizes that individual and community health care needs change and evolve; therefore, the VNA regularly evaluates individual and community needs and adapts or develops services as indicated. · is dedicated to the ongoing development and maximization of resources and stdves to maintain the necessary human and financial resources to carry out the agency purpose. B. PURPOSF The Visiting Nurse Association (VNA) is an autonomous, not-for-profit health care agency incorporated under the laws of Iowa, providing quality health services in the home and community setting, regardless of race, religion, creed, sex, sexual orientation, ethnicity, disability, disease entity, age, and providing these within the constraints of agency resources to persons with limited means. The VNA accepts the responsibility to promote health by identifying and working toward the solution of individual and community health problems, assisting in community health programs, and working cooperatively with other organizations and services to meet community health needs. The VNA provides health care on a part-time or intermittent basis, providing services by means of direct care, cooperative arrangements and wdtten agreements. The goal of the Visiting Nurse Association is to provide home and community health services to residents of Johnson County through a vadety of activities developed with the intent to assist them in achieving their highest level of health and independence. Measurable goals and action steps are developed to meet individual and community health needs. 14 -621- AGENCY: VISITING NURSE ASSOCIATION D. ORJFCTIVFS 1. SKILl FD CARF PROGRAM nescdl0tion Visits are made to persons, at their place of residence, to provide physician-directed health care to individuals with diagnosed health problems. Services are reimbursable through insurance and private pay with a sliding scale. Private donations, United Way funding and a State Grant help subsidize visits to those individuals without insurance reimbursement. Services include: Direct care, observation, evaluation and health promotion to improve the health of the individual and family. Services also include monitoring and evaluating patients who have the potential for complications and/or deterioration without appropriate supervision and intervention. Skilled care involves services provided by: Nursing, Physical Therapy, Speech Pathology, Occupational Therapy. Medical Social Services, and Home Care Aides. Consultation services from a Dietitian and Pharmacist are also available. Objectives: a. Provide curative, restorative and palliative home health care. b. Assist individuals to stay in their home as long as possible, delaying or preventing institutionalization. c. Anticipated volume of home visits in 2000 is 27,500 Nursing 15,260 Physical Therapy 1,850 Speech Pathology 10 Occupational Therapy 180 Medical Social Services 200 Home Care Aide 10,000 Tasks Maintain qualified professional staff Provide supervision and administrative support for staff Maintain liaison with other health care providers, human service agencies and funding sources Provide in-service education for staff and promote continuing education Maintain knowledge of third-party reimbursement requirements Participate in continuous performance improvement activities; strive to provide high quality services Promote efficient and cost-effective services Market services to increase public awareness of available resources Resources 10.60 FTE Registered Nurses 1.94 FTE Physical Therapists and Occupational Therapist 0.25 FTE Medical Social Service Staff 1.60 FTE Clinical Service Managers 4.25 FTE Suppod Staff (I & R Coordinator, MIS, Team Assistants, Secretary, etc) 0.75 FTE Billing Coordinator 0.65 FTE Quality Manager 9.00 FTE Home Care Aides 15 - AGENCY: VISITING NURSE ASSOCIATION SKILLED CARE PROGRAM (CONTINUED) Resources (Continued) Contract Staff (PT, SP and OT Services) Volunteers Travel Reimbursement Medical Supplies and Equipment Liability Insurance Staff Development and Patient Education Materials Communication System Management Information System Office Supplies, Postage and Miscellaneous Supplies Cost of Objective $1,284,724 2. HFAL TH PROMOTION PROGRAM "' D~scdptio;q Home visits are made to assist individuals and families to obtain and/or maintain an optimum level' of health. Services include developing and maintaining appropriate coordination of community re.sources for the benefit of patients. Health Promotion includes the services of VNA's matemal/infant nurse pediatric nurse, medical social worker and dietitian. A Personal Response System called ' "Health Watch" will be offered to those whose personal safety is in jeopardy. Objectives a. Promote healthy lifestyles, educate and provide health consultation. b. Specific services and volume for 2000 are anticipated to be 1740. Nursing Health Promotion 1200 Visits Nursing Maternal Health 200 Visits MSW Health Promotion 280 Visits Dietitian Health Promotion 60 Visits Tasks Maintain qualified professional staff Provide supervision and administrative suppod for staff Maintain liaison with other health care providers, human service agencies and funding sources Provide in-service education for staff and promote continuing education Promote efficient and cost-effective services Participate in continuous performance improvement activities; stdve to provide high quality services Market services to increase public awareness of available resources Resources '- 1.00 FTE Registered Nurse 0.10 FTE Dietitian 0.10 FTE Clinical Service Managers 0.40 FTE Medical Social Worker 0.50 FTE Support Staff (I & R Coordinator, MIS, Team Assistants, Secretary, etc) 0.05 FTE Quality Manager 16 -623- AGENCY: VISITING NURSE ASSOCIATION HEAL TH PROMOTION PROGRAM (CONTINUED) Resources (Continued) Volunteers Travel Reimbursement Medical Supplies and Equipment Liability Insurance Staff Development and Patient Education Materials Communication System Management Information System Office Supplies, Postage and Miscellaneous Supplies Health Watch Personal Response System Equipment Cost of Objective $62,541 3. HOMF CARF AIDF PROGRAM Description Services designed pdmadly to help the eldedy, the ill and the disabled continue to live in their own homes when they are unable to do so without help. Eady institutionalization may be avoided..The services also help provide care for children and adults when there is potential for neglect or abuse. Services provided include: Personal care assistance, home management, meal preparation, grocery shopping, money management and protective services. Objectives a. Provide supportive home care services to frail elderly, the ill and disabled. b. Provide protective services for dependent children and adults at risk for abuse and/or neglect. c. Assist individuals to recuperate at Mome, delaying or preventing institutionalization or promoting early hospital discharge. d. Specific volume of service for 2000 is anticipated to be: Home Care Aide Services 8340 Hours Tasks Recruit and train qualified home care aide staff Retain qualified home care aide staff Provide supervision and administrative support for staff Maintain liaison with other health care providers, human service agencies and funding sources Provide in-service education for staff, promote continuing education Promote efficient and cost-effective services PaMicipate in continuous performance improvement activities; strive to provide high quality services Market services to increase public awareness of available resources Resources 6.10 FTE Home Care Aide Staff 0.15 FTE Clinical Service Managers 1.75 FTE Support Staff (Team Assistants, Office Assistant) 0.10 FTE Quality Manager 17 -624- AGENCY: VISITING NURSE ASSOCIATION HOME CARE AIDE PROGRAM (CONTINUED) Resources (Continued) Travel Reimbursement Medical Supplies and Equipment Liability Insurance Staff Development and Patient Education Materials Communication System Management Information System Office Supplies, Postage and Miscellaneous Supplies Cost of Objective $237,828 4. ~=Lr)FRCARF PROGRAM Description Eidercare represents a series of services offered to the well eldedy at vadous sites throughout Johnson County. The goal of the service is to promote optimal health and independence to older persons. Services include direct care, screening, teaching, counseling, referral and education. Special programs include the Foot Clinic, Therapeutic Massage, Influenza Clinics, and Education. Objectives a. Provide a variety of health services for elderly individuals and groups at meal and housing sites in Johnson County. b. Specific volume of service for 2000 is anticipated to be: Direct Services and Education 600 Sessions Tasks Maintain qualified professional staff Provide supervision and administrative support for staff Maintain liaison with providers serving the eldedy and fundin.q sources Provide in-service education for staff and promote continuing education Promote efficient and cost-effective services Participate in continuous performance improvement activities; strive to provide high quality services Market services to increase public awareness of available resources Maintain Volunteer Program Resources 0.65 FTE Community Program Coordinator 0.35 FTE Registered Nurses 0,05 FTE Clinical Service Managers 0.50 FTE Support Staff (I & R Coordinator, MIS, Team Assistants, Secretary, etc) 0.10 FTE Quality Manager Massage Therapists under contract Student Nurses Volunteers Travel Reimbursement Medical Supplies and Equipment 18 -625- AGENCY: VISITING NURSE ASSOCIATION ELDERCARE PROGRAM (CONTINUED) Resources (Continued) Liability Insurance Staff Development and Patient Education Materials Communication System Management Information System Office Supp!ies, Postage and Miscellaneous Supplies Cost of Objective $66,737 5. COMMUNITY PROGRAMS Description Health services consultation and collaboration, screening and education provided at various community sites for the promotion of healthy life styles and early detection of health risk factors for Johnson County residents. Objectives a. Provide direct care health screening, counseling, educational and informational services at public, private, business and special population sites. Services include Influenza Clinics. b. Participate in case management services for the benefit of the elderly and families at dsk. c. Coordinate outreach, educational and direct services for the early detection of breast and cervical cancer for women over the age of 50. Community Services 720 Hours Tasks Maintain qualified professional staff Provide supervision and administrative support for staff Maintain liaison with community agencies, organizations, businesses and funding sources Provide in-service education for staff and promote continuing education Promote efficient and cost-effective services Participate in continuous performance improvement activities; stdve to provide high quality services Market services to increase public awareness of available resources Coordinate a Consortlure of individuals with interests in early detection of breast and cervical cancer Resources 0.40 FTE Registered Nurses and Community Program Coordinator 0.05 FTE Clinical Service Managers 0.45 FTE Support Staff (I & R coordinator, Team Assistants, Secretary, etc) Travel Reimbursement Medical Supplies and Equipment Liability Insurance Staff Development and Patient Education Materials Communication System Management Information System Office Supplies, Postage and Miscellaneous Supplies Cost of Objective $36,875 19 -626- AGENCY: VISITING NURSE ASSOCIATION 6. SFNIOR HFAL TH PROGRAM Description The Senior Health Program provides health screening services for elderly persons not receiving regular health care from a physician. The service goal is to promote optimal health and well being for older persons and to provide early detection of health problems with referral for medical care. Services include physical assessment, screening, counseling, education and referral. Objectives a. Provide health services at clinics held at the Senior Center and other sites throughout the county. b. Specific volume of services is anticipated to be: Screening Clinics 12 sessions Special Events 4 sessions Task~ Maintain qualified professional staff Provide supervision and administrative support for staff Maintain Volunteer Program Maintain liaison with elderly service providers and funding sources Provide in-service education for staff and promote continuing education Promote efficient and cost-effective services Participate in continuous performance improvement activities; strive to provide high quality services Market services to increase public awareness of available resources Resources 0.15 FTE Community Program Coordinator 0.10 FTE Quality Manager 0.20 FTE Support Staff (I & R Coordinator, Team Assistants, Secretary) Student Nurses Volunteers Travel Reimbursement Medical Supplies and Equipment Liability Insurance Staff Development and Patient Education Materials Communication System Management Imormation System Office Supplies, Postage and Miscellaneous Supplies Cost of Objective $8,712 7. FAMILY INVFSTMFNT PROGRAM Description Home visits as follow-up for families who have elected not to enroll in the Family Investment Program (welfare reform). The purpose of the visits is to explain the options the families have, encourage follow-through and assess the well-being of the children in the home. 2O -627 - AGENCY: VISITING NURSE ASSOCIATION FAMILY INVESTMENT PROGRAM (CONTINUED) Objectives a. Provide information to families regarding the Family Investment Program and community resources, encourage follow-through and assess the well-being of the children in the home. b. Anticipated volume for 2000 is: Family Investment Program 50 Referrals Maintain qualified professional staff Provide supervision and administrative support for staff Maintain liaison with the Department of Human Services and Iowa State Department of Public Health Promote efficient and cost-effective services Participate in continuous performance improvement activities; stdve to provide high quality services Market services to increase public awareness of available resources Resources 0.10 FTE Medical Social Workers 0.05 FTE Clinical Service Managers 0.10 FTE Office Support Staff Travel Reimbursement Liability Insurance Staff Development and Patient Education Materials Communication System Management Information System Office Supplies, Postage and Miscellaneous Supplies Cost of Objective $2,936 21 -628- HUMAN SERVICE AGENCY BUDGET FOR Director: Kern Nla~o.e City of Coralville Agency Name: Youth Hon. es a Division of Four Oaks of low. Johnson County City of Iowa City Address: 1916 waterfront Drive- Iowa City IA 52240 United Way of Johnson County Phone: 319-337-4523 : ave avis e a one. 1/1/00 - 12/3 1/00 10/1/00 - 9/30/01 09/30/99 4/1/00 - 3/31/0 1 (date) 7/1/00 - 6/30/01 XXX COVER PAGE Program Summary: (Please number programs to correspond to Income & Expense Detail, i.e., Program 1, 2, 3, etc.) 1. Youth Emergency Shelter - Provides emergency and short-term residential care, counseling, and supervision to runaway and homeless children; to victims of abuse, neglect, or exploitation; and to children who have been removed from their homes because of emotional, behavioral, or family problems. 2. Young Women's Residential Treatment Center - Is a group foster home providing long-term residential treatment and therapeutic counseling to females, ages 13-17, who are emotionally disturbed and/or behavior disordered as a result of physical or sexual abuse, neglect, or other family problems. 3. Structured Community Independent Living Services - Assists foster care and homeless youth, ages 16-21, o become self-sufficient adults by providing temporary housing, financial assistance, counseling, and teaching independent living skills. 4. Family Services - Includes family-centered services, family preservation, special needs adoption, and foster care. These programs provide a continuum of services that help rebuild or mmntaln family relationships. 5. Pursuing Adventures in Learning ~ Is an after school and day treatment program for pre-adolescents and rindrile school children (ages 6 - 15) who are behavior disordered. PAL is available before and after school and all day on weekdays when school is not in session Local Funding Summary: 4/1/98 - 4/1/99 - 4/1/00 - % of Total 3/31/99 3/31/00 3/31/01 Budget United Way of Johnson County - - Does Not Include Designated Gvg. $17,769 $18,669 $20,000 1.04% FY99 FY00 FY01 City of Iowa City $0 $0 $0 0 Johnson County $68,200 $68,400 $68,600 3.57% City of Coralville $750 $750 $750 0.04% jccoghs/xlbudg.xls - I - -629- AGENCY: Youth Homes, a Division of Four Oaks, Inc of Iowa BUDGET SUMMARY ACTUAL THIS YEAR nUDGETED LAST YEAR PROJECTED NEXT YEAR Enter Your Agency's Budget Year = = > 7/1/98-6/30/99 7/1/99-6/30/00 7/1/00-6/30/01 1. TOTAL OPERATING BUDGET (Total a+b) 2,753,895 2,864,918 2,921,800 a. Carryover Balance (Cash from line 3, previous column) 801,487 956,654 1,007,170 b. Income (Cash) 1,952,408 1,908,264 1,914,630 2. TOTAL EXPENDITURES (Total a+b) 1,797,241 1,857,748 1,923,899 a. Non-directed funding 260,457 278, 115 288,106 b. Program Total (List Progs. Below) 1,536,784 1,579,633 1,635,793 1 Youth Emergency Shelter 343,121 353,967 364,757 2 Residential Treatment Center 296,049 319,658 329,574 3 Structured Community Independent Living 412,670 402,109 415,590 4 Family Services 269,599 286,120 300;740 5 Pursuing Adventurs in Learning 215,345 217,779 225,132 6 7 8 4. RESTRICTED FUND BALANCE (Total from page s) 0 0 5. IN-KIND SUPPORT (Total from Page5 ) 38,000 38,000 38,000 6. NON-CASH ASSETS (*1) (*2) 639,500 823,800 791,800 Notes and Comments: * 1 Not book value of assets in Johnson County '2 New addition and remodeling account for major increase BRIEFLY DESCRIBE HOW LOCAL FUNDS WERE SPENT LAST YEAR: Local funds are used as required match for state and federal grants as well as to fund local children in our program. jccoghs/xlbudg.xls - 2 - -,: :: 0- AGENCY Youth Homes, a Division of Four Oaks, Inc. of Iowa INCOME DETAIL NON- PROGRAM PROGRAM ACTUAL THIS YEAR BUDGETED DIRECTED 1 2 LAST YEAR PROJECTED NEXT YEAR FUNDING Shelter RTC 1. Local Funding Sources- I 118,304 I 117,819 I 119,479[ 0I 30,9001 0 a. Johnson County 68,200 68,400 68,600 b. City of lowa City 0 0 0 c. Urnted Way of Jolmson County 17,994 18,669 19,229 d. City of Coralville 750 750 750 e. Johnson Co Shelter POS Supplement 31,360 30,000 30,900 30,900 f. 2. Grants-State, Federal, Foundations [ 330,162I 291,625I 294,404[ 0[ 17,716[ 0 a. Juvenile Crime Prevention 22,027 27,925 28,763 b. MH/DD 19,763 20,000 20,600 c. Other 288,372 243,700 245,041 17,716 d. e. f. 3. Net Sales Of Services (sources) I 1,459,600 I 1,456,412 I 1,457,072 I 0 I 370,125 I 370,700 a. DHS Purchase of Service 512,946 481,175 481,175 310,625 b. Medicaid Purchase Of Service 684,800 370,700 c. Other 281,097 59,500 Sales of Mater ,s I 0l 0l 01 01 0l 0 b. c. 5. Contributions/Donations I 3,460] 2,908[ 3,000I 01 01 0 a. United Way Designated Giving 3,460 2,908 300 b. Other Contributions 6. Special Events ] 334 [ 350 I 350 I 0 I 0 [ 0 a. low City Road Races 334 350 350 b. c. 7. I.terest I.come I I I I I I S. Other-List Below [ 40,548 I 39,1501 40,325 [ 0[ 12,875 [ 6,541 a. Rent reimbursement from clients 17,964 15,800 16,274 b. Department of Education 22,584 23,350 24,05 1 12,875 6,541 c. TOTAL INCOME (same as p. 2, line lb) 1,952,408 1,908,264 1,914,630 0 442,720 388,362 Notes and Cornmems: 2c '~ther Emergency Shelter Grant (DED), FEMA, Transitional Living program, Street Outreach Grant 3c. Other - DHS certificate, transportation, merit, private pay, other county cost difference jccoghs/xlbudg.xls - 3 - -631 - AGENCY Youth Homes, a Division of Four Oaks, Inc. of Iowa INCOME DETAIL NON- PROGRAM PROGRAM ACTUAL THIS YEAR BUDGETED DIRECTED 1 2 LAST YEAR PROJECTED NEXT YEAR FUNDING Shelter RTC 1. Local Funding Sources- [ 118,304 [ 117,819[ 119,479 ~ 0 [ 30,900 [ 0 a. Johnson County 68,200 68,400 68,600 b. City of Iowa City 0 0 0 c. United Way of Johnson County 17,994 18,669 19,229 d. City of Coralville 750 750 750 e. Johnson Co Shelter POS Supplemere 31,360 30,000 30,900 30,900 f. 2. Grants-State, Federal, Foundations[ 330,162I 291,625 [ 294,404[ 0] 17,716 [ 0 a. Juvenile Crime Prevention 22,027 27,925 28,763 b. MH/DD 19,763 20,000 20,600 c. Other 288,372 243,700 245,041 17,716 d. e. f. 3. Net Sales Of Services (sources) ] 1,459,600 [ 1,456,412 [ 1,457,072 [ 0 I 370,125 [ 370,700 a. DHS Purchase of Service 512,946 481,175 481,175 310,625 b. Medicaid Purchase Of Service 684,800 376,700 c. Other 281,097 59,500 Sa, s of ,,4a,er s I O I O[ 0 [ O I 0 I 0 ' a. b. c. 5. Contributions/Donations ] 3,460[ 2,908 ] 3,oool o l o] o a. United Way Designated Giving 3,460 2,908 300 b. Other Contributions 6. Special Events [ 334 I 350 [ 350 ] 0 ] 0 ] 0 a. Iow City Road Races 334 350 350 b. C. 8. Other-List Below ] 40,548 [ 39,150] 40,325 [ 0] 12,875 ] 6,541 a. Rent reimbursemere from clients 17,964 15,800 16,274 b. Department of Education 22,584 23,350 24,051 12,875 6,541 c. TOTAL INCOME (same as p. 2, line lb) 1,952,408 1,908,264 1,914,630 0 442,720 388,362 Notes and Comments: 2c. Other Emergency Shelter Grant (DED), FEMA, Transitional Living program, Street Outreach Grant 3c. Other - DHS certificate, transportation, merit, private pay, other county cost difference - 6 3 2 - jccoghs/xlbudg. xls - 3 - PROGRAM EXPENDITURE DETAIL AGENCY Youth Homes, A Division of Four Oaks, Inc. of Iowa NON- PROGRAM PROGRAM ACTUAL THIS YEAR BUDGETED DIRECTED 1 2 LAST YEAR PROJECTED NEXT YEAR FUNDING Shelter RTC 1. Salaries 1,061,451 1,112,787 1,152,103 144,466 236,250 214,725 2. Employee Benefits &Taxes 181,571 200,262 211,757 29,852 43,750 36,015 3. Staff Development 7,397 9,410 9,714 944 1,030 1,030 4. Professional Consultation 8,669 7,116 7,350 2,395 620 0 5. Publications & Subscriptions 2 19 341 352 92 0 105 6. Dues and Memberships 3,354 2,995 3,099 2,944 0 0 7. Mortgage, Rent and Property Tax 83,998 82,680 82,670 14,930 8,280 6,440 8. Building & Maintenance 24,207 20,923 21,610 6,115 4,535 2,680 9. Equipment Purchase/Rental 17,195 9,801 10,121 2,066 2,580 1,290 10. Utilities 26,961 27,819 28,718 3,123 4,850 4,850 11. Telephone 24,100 20,529 21,201 5,056 4,900 2,78,5 12. Office Supplies &Postage 15,848 12,364 12,796 12,796 0 0 .'~ Printing and Publicity 10,988 12,789 13,216 5,996 2,580 2,165 14. Local Transportation 49,526 44,165 45,589 3,589 3,610 5,470 15. Insurance 23,211 23,365 24,130 6,210 4,145 4,140 16. Audit 2,812 1,323 1,370 1,370 0 0 17. Interest 0 0 0 0 0 0 18. Other(Specify): Depreciation 64,729 79,789 82,679 19,679 19,140 19,915 19 Food 41,269 35,500 36,636 0 12,381 10,425 20 Household Supplies 26,685 25,400 26,213 0 6,295 5,213 21 Recreational and Skill Developmen 12,830 12,230 12,621 0 3,180 3,611 22 Clothing and Personal Supplies 25,342 26,915 27,776 0 6,321 7,990 23 Contract Services 65,914 70,635 72,921 8,726 0 310 24 Miscellaneous 7,366 6,205 6,418 4,918 310 415 25 Fund Raising 11,600 12,405 12,839 12,839 0 0 TOTAL EXPENSES ( p. 2, line 2) 1,797,242 1,857,748 1,923,899 288,106 364,757 329,574 ,es and Comments: jccoghs/xlbudg.xls - 4 - -633- PROGRAM EXPENDITURE DETAIL AGENCY Youth Homes, A Division of Four Oaks of Iowa (continued) PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM 3 4 5 6 7 8 SCILS Fam Cent PAL 1. Salaries 208,605 219,410 128,647 2. Employee Benefits & Taxes 37,970 39,220 24,950 3. Staff Development 4,130 1,030 1,550 4. Professional Consultation 0 4, 130 205 5. Publications & Subscriptions 0 0 155 6. Dues and Memberships 155 0 0 7. Mortgage, Rent and Property 1 28,900 3,685 20,435 8. Building &Maintenance 6,090 0 2, 190 9. Equipment Purchase/Rental 3,770 0 415 10. Utilities 10,320 825 4,750 11. Telephone 3,870 3,300 1,290 ' 12. Office Supplies &Postage 0 0 0 13. Printing and Publicity 515 515 1,445 14. Local Transportation 4,645 19,815 8,460 15. Insurance 6,230 475 2,930 16. Audit 0 0 0 17. Interest 0 0 0 18. Other (Specify): Depreciatic 9,940 4,620 9,385 19 Food 3,610 930 9,290 20 Household Supplies 8,255 980 5,470 21 Recreational and Skill Develc 3,095 155 2,580 22 Clothing and Personal Suppli. 11,815 1,650 0 23 Contract Services 63,315 0 570 24 Miscellaneous 360 0 415 25 Fund Raising 0 0 0 TOTAL EXPENSES ( p. 2, line: 415,590 300,740 225,132 0 0 0 Notes and Comments -6 3/4- jccoghs/xlbudg.xls - 4a - · AGENCY Youth Homes, A Division of Four Oaks, Inc. ACTUAL THIS YEAR BUDGETED ~TRICTED FUNDS: LAST YEAR PROJECTED NEXT YEAR Restricted by: Restricted for: NONE MATCHING GRANTS Grantor/Matched by 98-99 99-00 00-01 Juvenile Crime Prevention Grant $22,027 $23,599 $27,925 $24,500 $28,763 $25,235 MH/DD $19,763 $0 $20,000 $0 $20,600 $0 Other / County, Depreciation, In-Kind (1) $28,771 $81,727 $227,500 $82,550 $229,385 $89,450 TOTAL MATCHING GRANTS (also shown pg. 3, line 2) ] $70,561] $105,326 I $275,425 [ $107,050 ] $278,748 $114,685 IN-KIND ~]3'~PORT DETAIl, I Services/Volunteers Material Goods $18,000 $18,000 $18,000 Space, Utilities, etc. $20,000 $20,000 $20,000 Other: (Please specify) TOTAL IN-KIND SUPPOR (also shown on page 2, line 5 I $38,000 I $38,000 I $38,000 Notes and Comments: (1) Emergency Shelter Grant (DED) / County and Depreciation $30,400 $31,750 $24,000 $24,000 $25,750 $30,900 Transitional Living Program $24,633 $49,977 $199,000 $58,550 $199,000 $58,550 FEMA $6,738 $0 $4,500 $0 $4,635 $0 TO~'ALS $81,717 I $227,500] $82,550 I $229,3851 $89,450 jccoghs/xlbudg.xls - 5 = '6 3 5 ' SALARIED POSITIONS AGENCY Youth Homes, A Division of Four Oaks, Inc. of Iowa "X"all that agply FTE* Salary Position/Title '~. - ~ ~ Last This Next Actual This Budgeted Year Year Year Last Year Year Next Year Change Adminis~ve X X X 18 1.30 1.30 1.30 69,830 71,580 74,085 3.5% Supewisor~anagcr X X X 19 3.70 4.00 4.00 120,017 146,218 151,706 3.5% ~erapists X X X 19 7.30 7.50 7.50 236,363 250,606 259,376 3.5% Direct Care S~ff X X X 22 20.00 20.00 20.00 402,018 406,757 420,994 3.5% Pa.-Time Staff X 11 8.20 6.90 6.90 114,663 100,313 103,821 3.5% Night Counselors X X X 20 11.00 11.00 11,00 91,584 92,650 95,893 3.5% Clerical X X X 22 1.60 1.70 1.70 23,718 25,000 25,875 3.5% ~her X X X 21 0.15 0.75 0.75 3,708 19,663 20,353 3.5% * Full-time equivalent: 1.0=full-time; 0.5=half-time; etc. -6 36- jccoghs/xlbudg.xls - 6 - AGENCY: YOUTH HOMES A DIVISIONS OF FOUR OAKS OF IOWA ACCOUNTABILITY QUESTIONNAIRE A. Agency' s Primary Purpose: Youth Homes, A Division of Four Oaks of Iowa, provides family-based programs which help individuals resolve family issues and rebuild or maintain relationships. We structure community support systems which help children grow into caring, competent, and responsible adults. B. Board of Directors: 1. Please attach a list of your agency's Board of Directors (page 7 a) 2. Frequency of meetings: Monthly 3. Briefly describe board orientation and ongoing training opportunities: New board members are initially given tours of the programs, a Board notebook, and an orientation. Thereafter, Board development occurs periodically at Board meetings, at the annual Strategic Planning Retreat, and at outside events that are offered to Board members when they occur. C. Finances: 1. Are there fees for any of your services? Yes XX No __ a. If YES, describe circumstances. b. Are they flat fees - yes, for DHS/or sliding fees -yes for private pay 2. Does your agency have: an internal audit external audit XX financial review Frequency Annual 3. Has your agency filed the Annual Report with the Secretary of State? Yes XX No 4. Has your agency filed Form 990 with the IRS? Yes XX No 5. Please discuss your agency's fundraising efforts, if applicable. Fund development activities for the year have included direct mailings (newsletter, holiday), a major event, and individual solicitation of businesses and individuals for cash and/or in-kind donations for specific activities. A planned giving program is being established through the Four Oaks Foundation, where funds may be designated to Youth Homes. A capital campaign was completed in 1999 and raised over $113,000 for a new shelter classroom and remodeling for the Waterfront Drive site. 7 -637- YOUTH HOMES A Division of Four Oak Inc. of iowa YOUTH HOMES, A DIVISION OF FOUR OAKS, INC. OF IOWA YOUTH HOMES COMMUNITY BOARD 1999-2000 Ruth Bonfiglio Mark Danielson, President 338-7551 (W) 701 Oaknoll Drive 466-3052 (H) P.O. Box 2447 354-0428 (H) Iowa City, IA 52246 Iowa City, IA 52244 338-6902 (F) Jim Brenneman 351-8811 (W) David Kacena, V-Presidem 354-3100 (W) 2346 Mormon Trek Blvd 351-7172 (H) P.O. Box 2929 354-2385 (H) Iowa City, IA 52246 351-8035 (F) Iowa City, IA 52244 331-1312 (F) Scott Means 356-9128 (W) Ron Wright, Treasurer 356-5813 (W) P.O. Box 1880 354-9083 (H) P.O. Box 1700 358-9824 (H) Iowa City, IA 52246 356-9118 (F) Iowa City, IA 52244 356-5849 (F) Billie Townsend 335-9615 (W) 713 Whiting Avenue 354-5995 (H) Iowa City, IA 52245 1916 Waterfront Drive, Iowa City, IA 52240 ' pE{0I~E (319) 3374523 FAX (319) 337-9509 [~i A T. Jnltd Way A~cncy -638- 7a AGENCY: YOUTH HOMES A DIVISIONS OF FOUR OAKS OF IOWA D. Management: 1. Does each professional staff person have a written job description? Yes XX No 2. Is the agency Director's performance evaluated at least yearly? Yes XX No _ By whom? Senior Vice President, Four Oaks E. Program/Services: Please define your agency's units of service (service definition, length of time, cost per unit of service, number of units provided, direct or indirect. YES: I child in residence{direct) for I day = I unit @ $78.14 RTC: I child in residence{direct) for I day = I unit @ $59.30 FS: 112 hour direct service -- I unit @ $36.29 {therapy) SCILS: I hour direct service = I unit @ $78.96 (scattered-Iowa City) PAL: 1/2 day of direct service = I unit @ $29.93 Please supply information about clients served by your agency during the last two complete budget years. Refer to form instructions for definition of duplicated and unduplicated. Enter Years > 1997-98 1998-99 1. How many Johnson County residents (includ- 1 a. Duplicated 1375 244 ing Iowa City and Coralville) did your agency Count serve? 1 b. Unduplicated 676 218 Count 2. How many Iowa City residents did your 2a. Duplicated 1150 185 agency serve? Count 2b. Unduplicated 476 161 Count 3. How many Coralville residents did your 3a. Duplicated 132 26 agency serve? Count 3b. Unduplicated 63 23 Count 4. How many units of service did your 4a. Total 26,91E 26,430 agency provide? 4b. To Johnson 16.820 16,564 County Residents 8 -639- ' AGENCY: YOUTH HOMES A DIVISIONS OF FOUR OAKS OF IOWA 5. Please define your units of service. Do you provide services to areas outside of Johnson County? Area(s) served: Eastern Iowa Services provided: Residential Treatment, Emergency Shelter, Family Centered Services, FADSS*, Independent Living, Adoption, Foster Care, Day Treatment, PMIC Funding Sources: State POS, State and Federal Grants, County Cost Difference, Merit, Private Pay, Medicaid *Cornerstone, a FADSS Grant Project that is a consortium of multiple agencies, has been expanded and now includes an allocation of $88,232 for Johnson County. 6. Client Profile (for last complete year, if available): Age Gender Ethnicity 0 - 5 15 Female 249 African American 43 6 - 17 449 Male 231 Native American 4 18 - 29 16 Asian 4 30 - 61 Hispanic 10 ' 62 - 75 Caucasian/Non-Hispanic 394 75 + Multi-racial 25 7. Evaluation and Review: A. Please discuss how your agency measures the success of its programs. · Achievement of individual clients outcomes: percentage of service plan goals achieved; planned discharge; discharge level of cam; permanency achieved · Achievement of agency goals and objectives. · Results of agency continuous quality improvement processes (including state and COA accreditation) · Results of client and referral source satisfaction surveys: customers and consumers receive satisfaction surveys 30 days past admission and 30 days post discharge. · Results of internal outcome measurements compared to benchmarks. B. Does your agency have performance objectives? [Give several examples] Yes, we have an annual performance evaluation for employees that includes: Work Quality, Communication, Leadership, Human/Customer Relations; Judgement; and Supervisory Skills. C. What plans does your agency have to increase efficiency and effectiveness? · Enter into partnerships that enable us to spread fixed costs · Continue to expand the use of technology to increase efficiency · Continue to develop improved outcome measures · Identify basic care and treatment procedures · Develop methods for improving care and treatment processes, based upon outcomes -640- AGENCY: YOUTH HOMES A DIVISIONS OF FOUR OAKS OF IOWA 8. In what ways will the needs of your service population change in the next five years: · Child and youth population will continue to grow · The total number of children in poverty will continue to grow The number of delinquent children will continue to grow · Child abuse rate may not grow, but total number of abused children will likely continue to grow · The number of children with parental rights terminated will grow · The number of children in out-of-home care will grow 9. Please discuss any other problems or factors relevant to your agency's programs, funding or service delivery: · Categorical funding (ie funding that allows only one service at a time and excludes some services) continues to create barriers to individualizing service plans and providing comprahensiveJintensive services to children and families · We continue to experience an on-going staff shortage that creates a lack of consistency for children and families and increases our recruiting, hiring, and training costs. 10. List complaints about your services of which you are aware: · Increased staff turnover in some programs · Residential beds are often full to capacity 11. Do you have a waiting list or have you had to turn people away for lack of ability to serve them? What , measures do you feel can be taken to resolve this problem: Our residential programs may have a waiting list or may have vacancies. Our other services do not have a waiting list. We monitor referrals and attempt to balance our capacity to serve referrals with the fluctuation of business. We make every attempt to serve all referrals, but when we cannot, we assist referring workers with alternative services and placements. How many people are currently on your waiting list? #Chancles Daily 12. In what way(s) are your agency's services publicized? Services are publicized through brochures, newsletters, news media, participation in community activities, word-of-mouth, presentations to community groups and referral sources, and other outreach efforts. 13. United Way involvement by your agency: ("X" if agency participates) a. Agency Directors Meetings X b. Agencies Representative to Funding Hearings X c. Business Blitz X d. Day of Caring X e. Kick Off X f. Victory Reception X g. Other 10 -641- AGENCY: YOUTH HOMES A DIVISIONS OF FOUR OAKS OF IOWA AGENCY HISTORY (Using this page ONLY, please summarize the history of your agency, emphasizing Johnson County, telling of your purpose and goals, past and current activities and future plans. Please update annually.) Youth Homes, Inc., began as Youth Emergency Shelter, Inc., in December 1972. In 1976, the agency changed its name to Youth Homes, Inc., and provided long-term care as well as emergency shelter. Beginning in 1987, the agency experienced rapid growth. New partnerships were formed with UAY, MYEP, Grant Wood AEA, and others. In June, 1993, the local DHS office initiated a Decategorization project. This initiative allows pooling of state and local dollars, and funding of programs. Youth Homes enthusiastically participated with other local agencies in this innovative project. In November, 1993, the state initiated the converaion of some children's services to Medicaid funding. This required massive changes in staffing, programming, record keeping, and cost of reporting, Youth Homes' RTC and Family Services made the conversion, while other programs remained under the old reimbursement system. Growing needs in the community and changing state funding policies required a consolidation of services, improved facilities, and an infusion of additional funds. After an exhaustive search, the property at 1916 Waterfront Drive, Iowa City, was selected as Youth Homes new site. In December 1993, a capital campaign was initiated to raise $250,000 for remodeling the Waterfront property. The campaign goal was reached in June, 1994. The new facility houses RTC, YES, Family Services, and the Administrative offices. PAL and SCILS maintain separate sites. From 1994 to 1997, Youth Homes operated community-based delinquency programs for the Sixth Judicial District. Both programs, Intensive Supervision and ANCHOR, have since been discontinued. In 1996, Federal funding for APAPS (substance abuse prevention) and SCILS (homeless youth) was discontinued. Congress has eliminated the source of funding for APAPS, but funding for SCILS was reinstated in 1997. In 1995, National and State trends caused the staff and Board to begin to prepare for the agency to be successful in a managed care environment. This meant becoming more efficient, developing data management capacity, and focusing on outcomes. It also required Youth Homes to seek partners to spread the risks and costs of working in a managed care system. This led Youth Home to Four Oaks, Inc., in Cedar Rapids. After exploring a variety of partnering relationships, it was determined that the most efficient and effective relationship between the agencies was a full merger. Youth Homes and Four Oaks legally merged on January 1, 1997, creating a new agency, Four Oaks of Iowa. Youth Homes retains its name, its programs, and its Community Board. Four Oaks and Youth Homes' Johnson County operations were merged, with administrative functions centralized in Cedar Rapids and service delivery remaining in Iowa City. With the merger, Youth Homes added the following Four Oaks' services: special needs adoption, family foster care, family preservation, and FADDS services. Youth Homes served 218 Johnson County youth and families during fiscal year 1998/99. During FY 98/99 our agency goals and objectives focused on quality improvement. We are continuing our focus on improving our service delivery system for FY 1999/00 by improving our hardware and software; implementing a Quality Improvement systems based on service delivery outcomes; developing aftercare packages; developing a continuum of prevention programming; and by enhancing the community-based case coordination system. -642- 11 AGENCY: YOUTH HOMES A DIVISIONS OF FOUR OAKS OF IOWA FY 01 AGENCY PROGRAM GOALS AND OBJECTIVES YES (Youth Emergency Shelter) GOAL: To provide emergency and transitional short-term care and housing for adolescents age 11-17. Objective A: In 2001, to provide emergency and transitional care and housing to an estimated 85 youth in the Johnson County community. Tasks: 1. Provide 24 hour per day services to children and families in the community. 2. Maintain a team of 9 full-time staff and at least 4 part-time staff. 3. Educate the community and referral sources on the services we provide and how to access them. Objective B: Provide shelter care clients with individualized programming including opportunities for community involvement, employment opportunities, and support for their own self-sufficiency, based on their individual needs. Task: 1. Provide clients with education and support in job searching, through daily skill building groups. 2. Provide clients with increased ability for involvement in the community. 3. Educate and support clients in their search for supportive services in the community, via guest speakers and community tours. Resources Needed: 50% of the coordinator's time 3 Full Time Supervisors 4 Full Time Youth Workers 2 Full Time Night Workers 4 Part Time Youth Workers Office Space and Supplies 2 Telephones, I Computer Maintenance for 2 Vehicles for Transportation FY99 GOALS AND OBJECTIVES PROGRAMS To provide emergency and transitional short-term care and housing for adolescents age 11-17. Objective A: In 1999, to provide emergency and 79 youth from Johnson County received services at transitional care and housing to an estimated 80 the Shelter in FY99. Johnson County Youth. Objective B: Provide long-term shelter cera with Longer-term clients were provided with skill building individualized programming including opportunities activities, allowed to work in the community, for community involvement, employment participated in Independent Living assessments, and opportunities, and support for their own self- received information on community resources such sufficiency. as UAY, flee medical clinic, schools, and employment opportunities. Objective C: To increase the number of psycho 10 Johnson County Youth completed the diagnostic social diagnostic and evaluation assessments done and evaluation assessment at Shelter. This is for Johnson County Clients. approximately the same number as provided last year. 12 -643- AGENCY: YOUTH HOMES A DIVISIONS OF FOUR OAKS OF IOWA I FY 01 AGENCY PROGRAM GOALS AND OBJECTIVES SCILS (Structured Community Independent Living Services) GOAL: To provide transitional living services for youth between the ages of 16 and 20 years old. Objective A: In 2001, provide transitional living shelter services to an estimated 35 youth in the Johnson County Community. Tasks: 1. Increase full-time paid staff to eight (current full-time staff is seven) 2. Add two transitional living beds to the program services (current availability is twelve) 3. Provide daily staff supervision to youth participants in the transitional living sites. Objective B: In 2001, provide SCILS youth participants with the education and support to attain independence and self-sufficiency. Task: 1. Provide youth with an assessment of their daily living skills. 2. Provide youth with daily one-on-one supervision and guidance to learn daily living skills. 3. Provide weekly education groups for youth to teach the necessary daily living skills. 4. Make referrals to other community services as needed to promote self-sufficiency. 5. Develop and follow an individual plan with youth participants to work toward their self-sufficiency. Objective C: In 2001, provide SCILS youth participants with financial support and guidance to start in their independent living home. 1. Assist youth in collecting necessary household items for independent living. 2. Subsidize rents and security deposits for youth embarking upon independent living. 3. Subsidize food and hygiene supplies for youth involved in transitional living until they become financially independent. 4. Subsidize utilities for youth involved in transitional living services. 5. Supervise and counsel youth participants in new independent living situations. 6. Provide aftercare services as referral and counseling for youth that have graduated from the SCILS program. 7. Track program graduates for at least one year in an effort to gain information about their success, and to provide additional referral and support as needed. Resources Needed: I Full Time Supervisor 8 Full Time Staff 13 Transitional living beds Office Space and Supplies Telephone, Computer, Household items, Subsidized Rents, Deposits, Food, Utilities -644- 13 AGENCY: YOUTH HOMES A DIVISIONS OF FOUR OAKS OF IOWA FY 99 GOALS AND OBJECTIVES PROGRESS SCILS Program Objective A: Provide transitional living services to 30 We exceeded this objective by providing services to youth in the Johnson County Community. 31 Johnson County youth in FY99. The number of full-time staff increased form six to seven. The number of available beds increased from eight to twelve. Objective B: Provide SCILS youth participants with We worked with Johnson County youth to develop education and support to gain independence and independent living skills and achieve self-sufficiency self-sufficiency. for 3,432 hours in FY99. Thideen youth graduated successfully; seven remain in the program and continue to work towards self-sufficiency. Objective C: Provide SCILS youth padicipants with We provided financial support and guidance to all 31 financial support and guidance to start in their Johnson County youth served in FY99. We also independent living home. enhanced discharge planning and aftercare services in FY99. 92% of the successful FY99 graduates remain in safe and stable housing since their discharge. 14 -645- AGENCY: YOUTH HOMES A DIVISIONS OF FOUR OAKS OF IOWA FY 01 AGENCY PROGRAM GOALS AND OBJECTIVES Family Services GOAL: To provide Johnson County with a continuum of family and community-based services including Family Centered Services, Family Preservation Services, Family Foster Care, and Special Needs Adoption. Objective A: To provide foster cam and/or special needs adoption services to approximately 12 Johnson County youth. Tasks: 1. Participate in foster family recruitment and retention meetings and events as coordinated by Johnson County DHS. 2. Continue to focus on current foster family retention by providing access to staff 24 hours per day, seven days per week. 3. Complete foster and adoptive home studies and updated home studies as requested by Johnson County DHS 4. Provide pre and post adoption placement serves to youth and families as requested by DHS. Objective B: Provide in-home Family Centered Services or Family Preservation Services to 110 Johnson County youth and families. Task: 1. Enhance our community-based case management by establishing and monitoring standards, training staff, and training supervisors. 2. Track the number of youth served who remain in the home for six months post services or are returned home and remain in the home for six months post services. 3. Continue to provide youth and families access to staff 24 hours per day, seven days per week. 4, Establish therapy groups for specific populations as needed and may include: borderline teens, mothers abused as children, and children of mothers abused as children. Resources Needed: 50% of the Supervisor's time 5 Full Time Therapists 2 Part Time Therapists 4 Foster Families Office Space and Supplies Telephones, Fax Machine, Computers, Copier -646- 15 AGENCY: YOUTH HOMES A DIVISIONS OF FOUR OAKS OF IOWA FY99 GOALS AND OBJECTIVES PROGRAMS Family Services We have met with DHS to discuss Johnson County's Objective A: To provide foster care and/or special need for foster family recruitment. We are needs adoption services to approximately 12 participating in the Johnson County family-to-family Johnson County youth. foster care project, "Fostering Partnerships". We served 10 Johnson County youth in foster care last year. Objective B: Provide in-home Family Centered We have increased full-time therapists from four to Services or Family Preservation Services to Johnson five and have 2 part-time contract therapists. Youth County youth and families. and families served by Youth Homes have access to staff 24 hours a day, seven days per week, via pagers, telephone, and voice mail as needed. We have made progress toward tracking success of discharged clients by improving our hardware and software and by developing an integrated database. Objective C; Provide in-home Family Centered Youth Homes provided in-home Family Centered Services, Family Preservation Services, and Family Services, Family Preservation Services, Foster Care Environment Services to over 150 Johnson County Services and Adoption Services to 105 Johnson youth and families. County Youth and Families. 16 -647- AGENCY: YOUTH HOMES A DIVISIONS OF FOUR OAKS OF IOWA FY 01 AGENCY PROGRAM GOALS AND OBJECTIVES PAL (Pursuing Adventures in Leaming) Goal: To provide after school and summer programming to children ages 6 to 14 who are unable to function in regular day care or summer programming due to behavioral difficulties. Objective A: To develop ways for children in PAL to accept adult authority and to appropriately engage with peers. Tasks: 1. All children participating in PAL will attend weekly groups to learn appropriate social and coping skills. 2. Staff will use individual and group interventions to model appropriate social and coping skills. 3. Children will participate in community activities and community service to practice skills. Objective B: Staff will provide parent support and educational information to families whose children participate in PAL. Tasks: 1. Increase family participation form 5 families to 10. 2. Hold weekly family support groups. 3. Provide monthly guest speakers. 4. Provide in-home support to families. Objective C: PAL families will leam the skills to create positive connections with community resources neede~l to maintain the child within the community. Tasks: 1. Introduce families to existing community resources. 2. Teach families how to advocate on their child's behalf. 3. Staff will model communication skills, problem solving, and conflict resolution in the support groups and through in-home work. Resources needed for the PAL program: 1. 1 full-time coordinator 2. 33% of the supervisors time 3. I full-time family support worker 4. 8 part-time staff 5. 2 part-time transportation staff 6. Office space and supplies 7. Telephone, 1 computers, cell phone for transportation 8. Maintenance of 3 vehicles for transportation -648- 17 AGENCY: YOUTH HOMES A DIVISIONS OF FOUR OAKS OF IOWA FY 99 GOALS AND OBJECTIVES PROGRESS PAL Program PAL children will leam hygiene skills and social skills Objective A: To develop ways for children in PAL to in educational groups. For example, the University of accept adult authority and to appropriately engage Iowa Dental College students came and spoke about with peers. dental hygiene and gave sample toothbrushes to all the kids. The children started brushing at PAL after even/meal. PAL children used experimental learning to build self-esteem and learned to use teamwork through cooperative games. PAL children learned anger management skills through role-playing in groups. For a month this past summer, an art therapist worked on art projects with the children by teaching them how to express their feelings through art and by promoting creativity. One semester, our youngest group of children benefited from having art therapy students from the University of Iowa who used music to teach children to deal with their emotions and feelings. On a daily basis, staff help the children leam to use positive coping skills through role-modeling, teaching them to make positive choices for themselves, encouraging time-outs, re-directing negative behaviors, and by rewarding positive behavior through prizes, one-on-one staffing time, and time in the community. PAL staff provides get togethers for children and families to encourage positive interactions of the families with their children. We do that by having a Halloween party, Christmas party, Spring Fling, Summer Picnic, and Summer Program Reception. PAL children participated in a project in which they cleaned all of the elementan/school playgrounds in the area. This project promoted safety and awareness of keeping the environment clean. PAL children pulled weeds and laid down mulch under the bushes at the Youth Homes main office. PAL children clean and take care of the Fair Meadows Park near Grantwood Elementan/School as part of the adopt a park program. PAL children went to Greenwood Manor Convalescent Center and participated in activities with the residents. PAL children go into the community on a weekly basis and practice their social skills outside of the PAL Program. This includes: the University of Iowa Museum of Art, the 18 -649- AGENCY: YOUTH HOMES A DIVISIONS OF FOUR OAKS OF IOWA Coralville Pool, the Iowa City Recreation Center, etc. We have a group of 5 single mothers who attend the Objective B: Staff will provide parent support and groups on a consistent basis. There are 7 other educational information to families whose children single mothers of PAL children who attend when participate in PAL. their schedules allow. Parent Support Group meets either weekly or bi- weekly. PAL staff provides childcare for PAL children and their siblings. Dinner is also provided. Topics covered in group include: behavior management techniques, parent's rights in education, suggestions on dealing with school difficulties, relaxation night for parents, general discussion on specific issues regarding their children, learning how to fun a family meeting, and medicstion management. One speaker, Dr. Koehle, attended group and spoke on medication prescribed for behavior disorders and medication side effects. PAL's Family Support Worker meets with families to set goals for the PAL children's Action Plans. She also assists the parents in creating behavior strategies for at home and in crisis situations. For example, the Coordinator and the Family Support Worker recently met with a child and her mother and helped them set goals for their relationship and rules for the household. This prevented mom from placing her child in the Youth Homes Shelter for a period of time. There is continued follow-up with the family goal progression. The Family Support Worker has also worked with families on budgeting. PAL staff provides respite to families who need a break and one-on-one time with PAL clients who can benefit from positive role modeling in the community. Objective C: PAL families will learn the skills to PAL staff encourage the children to get involved in create positive connections with community community activities by suggesting community resources needed to maintain the child within the programs such as UAY, Big Brothers/Big Sisters community. Program, HACAP, Neighborhood Centers. The Family Support Worker meets with parent to discuss educational goals for their children so they can advocate on their child's behalf in school settings and in writing IEP goals. The Family Support Worker will also attend school staffings and keep communication going smoothly between home, school, and PAL. Through parent support group and in-home work, staff and the Family Support Worker frequently discuss behavior plans, role-model conflict resolution skills, and support parental rules and expectations for positive behavior of children at home. -650- 19