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HomeMy WebLinkAbout2005-09-08 Info Packet CITY COUNCIL INFORMATION PACKET CITY OF IOW2~ CITY www.icgov.org September 8, 2005 MISCELLANEOUS ITEMS IP1 Tentative Future City Council Meetings and Work Session Agendas IP2 Report: State & Local Government in Iowa - The Great Divide by Dennis Henderson [submitted by the City Manager] IP3 Memorandum from the City Clerk: Council Meetings for September- December 2005 IP4 Memorandum from the Director of Planning and Community Development: Development Code-issues matrix IP5 Memorandum from the Parking Manager to the City Manager: Number of Downtown Parking Spaces IP6 Building Permit Information - August 2005 IP7 E-mail from Stephen J. Radosevich to Chief of Police and Animal Services Supervisor: Loose dogs in Hickory Hill Park IP8 E-mail from Laron Jensen to the Transportation Planner and Traffic Engineering Planner: Traffic lane markings needed at Riverside/Burlington/Grand IP9 Agenda: Economic Development Committee: September 13, 2005 IP10 Minutes [Approved] - Economic Development Committee: August 15, 2005 I PRELIMINARY/DRAFT MINUTES IPll Historic Preservation Commission: August 25, 2005 City Council Meeting Schedule and CITY OF IOWA CITY Work Session Agendas September 8, 2005 www.icgov.org I TENTATIVE FUTURE MEETINGS AND AGENDAS I , MONDAY, SEPTEMBER 19 Emma J. Harvat Hall 6:30p Council Work Session · TUESDAY, SEPTEMBER 20 Emma J. Harvat Hall 7:00p Regular Formal Council Meeting · MONDAY, SEPTEMBER 26 Emma J. Harvat Hall 6:30p Special Work Session (zoning code) · TUESDAY, SEPTEMBER 27 Emma J. Ha/vat Hall 6:30p Special Work Session (zoning code) · . MONDAY, OCTOBER 3 Emma J. Harvat Hall 6:30p Council Work Session · TUESDAY, OCTOBER 4 Emma J. Harvat Hall 7:00p Regular Formal Council Meeting · WEDNESDAY, OCTOBER 5 Emma J. Harvat Hall 7:00p Special Formal (public hearing zoning code) · MONDAY, OCTOBER 10 Emma J. Harvat Hall TBA Special Work Session or Formal (zoning code) · MONDAY, OCTOBER 17 Emma J. Harvat Hall 6:30p Council Work Session · TUESDAY, OCTOBER 18 Emma J. Ha/vat Hall 7:00p Regular Formal Council Meeting · WEDNESDAY, OCTOBER 19 North Liberty TBA Joint Meeting · MONDAY, OCTOBER 31 Emma J. Ha/vat Hall 2:00p Work Session (Special time 2:00 - 5:00 p.m.) · TUESDAY, NOVEMBER 1 Emma J. Ha/vat Hall 7:00p Regular Formal Council Meeting State & Local Government in Iowa The Great Divide By Dennis Henderson - d~.~ ISU Practioner in Residence April 19, 2004 The Home Rule Constitutional Amendment became effective November 7, 1968 as the twenty-fitCh amendment to the Constitution of the State of Iowa. Since that time, state and local government have been debating and increasingly feuding over who is in charge and allowed to do what. The situation has been similar to a family dealing with teenagers becoming young adults that desire to be trusted, responsible, and enabled to make most of their own decisions. As in most relationships, the lack of adequate financial resources ot~en are the root of disagreements especially in lean economic times. With so many pressures being experienced in government during the past five years it has seemingly gotten to the point that it isn't a matter of whether state or local government wins anymore but more importantly where to place the blame. Obviously, too much focus has been given to the disagreements between state and local government over the services provided, property and sales taxes imposed, processes, and challenges being faced. To work together effectively both need to focus on what is agreed upon and then building upon the consensus. Interviews of state and local government leaders show an increasing chasm of dysfunction and distrust between the two levels of government. For any process of consensus development to succeed, it is necessary for all parties to have a solid understanding of each others' goals, objectives, and operations. When asked during the interviews how informed state government officials were of the mechanics of local government, and vice versa, the interviewees were generally of the opinion that neither side felt the other had a significant amount of knowledge about the others' needs and operations. As teenagers complain to their parents that things were different when they were growing up and they don't understand the pressures and changes being encountered today, it is also known that the more things change the more they stay the same. The same applies to the relationship between state and local government officials. Even though there have been changes, each side has much more knowledge of both levels of government and its operations than they are being given credit for knowing. It is how they use that knowledge that will be important for the long te,'m success of the State of Iowa. Each side can only be responsive to the other when they are informed of, understand, and acknowledge the needs that the other is experiencing. Two primary sources of friction in the state and local government relationship are the fact that the state cannot always grant what the local governments desire and the local government financial wherewithal varies significantly from one location to another. The common theme during the past two years from the state has been that local governments should feel and respond to the changes needed that are imposed by both good and poor economies. Their claim is that if local government doesn't feel the economic pressures then they won't and aren't being responsive to the people's needs. So where did the relationship and responsiveness between state and local government go awry? It is fairly easy to see that in 1968 the two had a high level of trust in each other otherwise home rule would not have become a reality. In conversations with leaders throughout the state it seems the divide began and continues to widen due to budgetary pressures. At the municipal level, the $8.10 general fund and other levy limitations have been in place for a many years. Increases to the general fund levy limit have not been contemplated as it has been presumed that the assessed values would increase and keep pace with inflation. Such a theory works well until other factors such as the rollback of property values, granting of property tax credits by the state, and tax freezes are imposed. The local government property tax system has been consistent and not significantly impacted by economic fluctuations. On the other hand, the state's revenue stream is very dependent upon the condition of the economy. Local government's revenue stream, being stable while the state's has not, has led to reductions in revenue and movement of services by the state to local government. More specifically, the struggle to balance or limit revenues and expenditures has led to major difficulties stemming from unanticipated and unintended consequences of the economy. Examples of unanticipated and unintended consequences are the state imposed property tax freeze during the 1990's and the difficulties being experienced due to the tying of property values to agricultural land. The bureaucracies of each level of goverument add to the distrust between them due to the conflict between process and performance expectations. Local government staff allege that process not performance is what matters most to state managers and employees. State staff respond that the both are important in that you need a well defined process in order to be able to measure performance. The interviews indicated that both state and local government feel that each offers an array and level of services being requested but they don't trust each other in how they are provided or funded. One legislator commented that ifa local government can't get its budget to balance "it seems like they send the assessor out under the dark of night to adjust assessments to meet the financial need." Elected officials, as with all human beings, are easily distracted by their own existence. They want to provide input, control, and be a part of projects whether they are at the state or local level. State and local governmem processes are not so dissimilar, and their constituents are the same yet, the disconnect and lack of trust between the two is increasing as they each struggle to control each others process and performance. The disconnect and distrust are not so much of their own individual legislators or locally elected officials, but of the state or local government as a whole. Both have the same goal which is to work to provide the best service possible to the people and to provide a high quality of life, yet there is significam disagreemem over how to best accomplish the goal. The state tasked the Public Strategies Group (PSG) to change the state and local equation. The perceived process was that by PSG holding a few meetings and running the results through their thinktank they could develop a strategy that would "improve the relationship between the State of Iowa and local governments in Iowa while providing tools to help local officials improve the efficiency and effectiveness of local government." It is readily apparent that the effort has not resulted in the two groups standing in a circle singing kum-by-ya. So instead of allowing a distrustful and dark relationship to cominue between state and local government in Iowa, how do we proceed to rebuild the relationship and responsiveness to each other? It is imperative that we rekindle the relationship between local and state government if we desire to transform our public systems and organizations so that they can be efficient, adaptable, effective, and have the ability to innovate. To do so requires us to know what the citizens care about. Too often state and local officials push services, projects, and solutions from the top down. Such a process inherently conflicts with the philosophy of home rule resulting in local accusations of meddling by the state. Both need to realize that all leaders are in a position to steer more effectively if they let the staff'and even more so the citizens do the rowing. Similar to the old adage that the way to gain more power is to give power away, leaders will find that as they steer they have more power over deciding the final destination. If the state and local officials are willing to steer they will Iearn that the dialogue from the citizens is more important than any one particular agenda item. It is imperative to get the citizens thinking, speaking, and working toward who they are and where they want to go instead of individual agenda items. The state will be more healthy when its families, neighborhoods, schools, organizations, and businesses are healthy and it is governments' role to steer these institutions to health. Each level of government needs to act as a catalyst to each of the institutions in order to strengthen our civic infrastructure. If the state and local government relationship is repaked, we can achieve goals such as those that PSG delineated: "1) the public would have a clearer idea about which levels of government are responsible for which outcomes; 2) decision making and accountability would be better aligned; 3) state government would view local government as an effective, accountable way to deliver services; and 4) local governments would view state govemment as helpful in assisting their ability to deliver services rather than a barrier." Trust is the necessary catalyst in the formula in order to cause this paradigm shift and its intricate structure cannot be built quickly. A number of suggestions and plans were raised during the interviews and they molded together into a plan that may have possibilities. Any plan is subject to failure though if the leaders of government in Iowa cannot agree that a process is necessary and then work collaboratively to develop one. Former State Senator Mary Kramer suggested a plan entitled "Envision Iowa" and with her permission I've used a number of points from it that help set the basic stage ora process to begin rebuilding the governmental relationships in the state. It is important to keep in mind that many adaptations and changes can be made to any proposed process and still be effective and the following process is no exception to that rule. "Envision Iowa" would be an effort to begin rebuilding the connection and trust between local and state government that was destroyed by each accusing the other of not knowing what the citizens desired and were willing to pay for which has resulted in claims of high tax rates, inefficiencies, and unnecessary programs. Overall, Iowans seem to believe that our state is going in the wrong direction and that leadership, not ideology, is desperately needed to help create a common vision for their desired future. Since it is imperative to define a problem before developing a solution, it is necessary to know the constituencies' collective direction and vision. It is never easy to get citizens to participate but it is essential to get them to do so if we hope to begin rebuilding the bridge between local and state government in Iowa. The process would require those facilitating the process to lead the citizens into defining problems, challenges, and needs, and then followed up on by working to develop solutions. Iowa is known for and is proud of its presidential caucus system as it demonstrates what people can accomplish when they communicate and work together. As a process, this modified "Envision Iowa" or a similar system would be used for this endeavor. State party leaders would notify precinct leaders of the process and set a date for the first of a series of caucus meetings to occur. They would be non-partisan caucuses where elected and appointed officials would mee~ with citizens to discuss, learn fi.om, and develop common goals for Iowa, clarify their expectations of their governments, and build a common vision for the desired future. If the caucuses used the Iowa Communications Network rooms throughout the state, the meetings could be facilitated by individuals such as the university presidents who would help guide the precinct leaders and attendees into effective discussions. Hopefully the news media would assist in creating publicity and enthusiasm for the caucuses and possibly an organization such as the Iowa Business Council could help fund the endeavor. Each caucus would be lead to discuss common items and questions in order to facilitate the data/input collection for analysis. Areas to be covered should encompass the various mandated roles and core services that each level ofg0vernment provides. As part of that examination, each item needs to be measured against an agreed upon standard. At the same time optional roles and quality of life desires, at the statewide and local level, need to be examined, determined, and prioritized through a consensus development process in order to determine what the public is willing to pay for. Whatever process is used it needs to be devoid of political ideology, special interest groups, and bureaucratic entrapments. This is not to say that elected and appointed officials shouldn't actively participate but it is imperative that as they work with the citizens they do so with a wide open and not ideological or tribalistic perspective. All sides need to think more globally about the issues being faced in Iowa and be open to new ideas on how to best solve them. Questions such as the following need to be asked and discussed: 1) Which government entity should be charged with the accountability for meeting each of the particular goals? 2) How will the progress toward each of the goals be measured? 3) Who will gather the results of the measures and report the progress to the citizens? Once the data is collected, an academic team from the state universities needs to be in place to analyze it and report its conclusions back to the Governor, State Legislature, the various local governments, and the citizens. An appointed strategic planning committee, representing all branches of government, would then use the report to develop a series of recommendations for which each branch of government would develop a tactical plan to meet the goals they have been assigned. Additionally, each governmental entity needs to have the freedom to be innovative in developing their solutions to achieve the goals. Having an overall set of common goals to achieve will require greater levels of communication, cooperation, and in some cases interdependence between the levels of government in the state. Hopefully, this will establish an entrepreneurial foundation from which the local and state government can begin and continue to rebuild trust and cooperation. IP3 LIM DATE: September ?, 2005 TO: Mayor and City Council ~ ~) FROM: Marian K. Karr, City Clerk ~kt-w-~ RE: Council Meetings for September - December 2005 Monday, September 19 - Work Session Tuesday, September 20 - Formal Monday, September 26 - Special Work Session (zoning code) Tuesday, September 27 - Special Work Session (zoning code) Monday, October 3 - Work Session Tuesday, October 4 - Formal Wednesday, October 5 - Special formal (public heating zoning code) Monday, October 10 - Special work session or formal (zoning code) Monday, October 17 - Work Session Tuesday, October 18 - Formal Wednesday, October 19 - Joint meeting in North Liberty Monday, October 31 - Work Session (Special time 2:00-5:00 p.m.) Tuesday, November 1 - Formal Monday, November 7 - Special work session or formal (zoning code) Monday, November 14 - Work Session Tuesday, November 15 - Formal Tuesday, November 29*- Possible goal setting 2005/2006 City Councils Saturday, December 3 - Meeting with area Legislators Monday, December 12 - Special Work Session Tuesday, December 13 - Special Formal ALL WORK SESSIONS BEGIN AT 6:30 P.M.; FORMAL MEETINGS AT 7:00 P.M. UNLESS DIFFERENT TIME NOTED * Date not confirmed Cc: Maintenance Cable TV Department Heads u:schedule05.doc Date: September 7, 2005 /,, ~) ~, , . To: City Council /'/.'~/,/~.,~Y~'---- From: Karin Franklin, Director!._p~ Re: Development Code-issues matrix Enclosed is a matrix showing comments made at the Planning & Zoning Commission's public hearing for amendments to the Code; a brief analysis/background; the staff's recommendation; and the Commission's direction to staff. Any new language inserted in the Code is not on this matrix. It will be in the 3-ring binder version you will receive next week. Hopefully, this matrix will give you a sense of the issues of concern as the Code made its way through the Commission and enable you to review the proposed language in the draft copy you received some weeks ago in the context of these issues. You should also be able to go to your new versions and more quickly understand the changes that were made from the original draft. Cc City Manager 14-2A - Single Iial Zones (and associated provisions in 14-4B) Proposed Amendment Notes Staff Recommendati( Informal Meeting Discussion - 5-23-05 Draft language to keep existing In the current RNC-12 Zon~ 's a provision that grants is in support of this amendment. Commission directed conforming duplexes in the RS-8 Zone conforming rights to existing ~ses, such that thc staff to draft an conforming, be expanded or torn down and rebuilt exceed amendment to this effect the legal density in effect at the time the to RNC- Requestor: Gary Klinefelter 12. for their consideration. We could draft le similar to what we have in the RNC-12 it to existing conforming duplexes in the RS-8 Zone. grant legal conforming rights to existing conforming duplexes, but would not allow development of new duplexes on interior lots in the RS-8 Zone. It is not the intent of the new regulations to create numerous nonconforming uses. The proposed amendment would produce a solution for existing owners of duplexes and also allow future development of the RS-8 Zone as a small lot single family zone, rather than as a duplex zone. In addition, RS-8 zoned areas that contain a number of existing duplexes will be considered for rezoning to RS-12. 2 In the RS-8 Zone allow duplexes on The intent of rewriting the RS-8 Zone regulations was to create a Staff does not support this making this Commissio~r). '~cated both interior an~ lots. Remove zone that would encourage the development of more affordable, change, little in.Q.te~§t in making provision that spedfies-that.~.lexes small lot single family homes. The current regulations encourage ~ange to the draft. wholeh m~ areas are only allowed on corner Iots~ to be developed as duplexes, thus reducing the RS-8 Zone. ~activeness of the RS-8 Zone for small, detached single family Requestor: Gary Klinefelter; Steve 7°'."~""~~ Gordon/Land Development Council In the draft,new o~nities for duplexes are provided in the RS-5 Zon. e on_.c0rne_rlots. Dup'¢l~ are also allowed in the RS-12 Zone and in allthe Multi-family Zones.'~eping existing duplexes in the J R~g and allowing n--'ew~uplexes on corner I.J.l.l~ will create allow a greater mix of affordable using typ ~thin a neighborhood. 3 Table 2A-2: Dimensional Requirements In the current Code the minimu~ RS-5 Zon~'~e ',s~0 Staff recommends establishing the Commission indicated in the Single Family Residential Zones feet. However, in Iowa~~ average lot width in RS-.5 _ ~ minimum lot width at 70 feet in the RS- little interest in making (p. 16) - In the RS-5 Zone, change the subdivisions ov~cr.4he'qast 10 years is 83 feet. In fact, only 5 ~one and allowing it to be reduced this change to the draft. minimum lot width for detached single ~out of 42 have an average lot width less than 70 feet. thro~.the bonus density provisions family dwellings from 70 feet to 60 feet.~ providedt~he new Code. The bonus n.o¢.............-~ For comparison, in Coralville the minimum lot width in the R-1 Zone density provi~sio~s would allow a Requestor: Steve Gordon, La (their equivalent zone to RS-5) is 80 feet. With the increasing subdivision with a'hmj.xture of lot widths Development Council~ demand for 3-car garages, a lot width of 70 feet is the minimum from 50 feet on up, prbvid, ed that necessary to provide room for a house with a three car garage that garages were located on (he..!pt so that doesn't completely dominate the front fa(;ade of the home. Even on they do not dominate the stre(~t:.----~Front- a 70 foot wide lot, subtracting 10 feet for the required side yards, loaded garages are allowed provided.. leaves only 60 feet of lot width for the home and the garage. Three- they take up no more than 50% of the '~ car garages are 30+ feet wide with driveways and front yard paving front fa§ade of the home and are not to match. With only a 60-foot lot width very little space remains for located forward of the front facade of the front faCade of the home, for front yard landscaping and trees, the home. sidewalks, and on-street parking. - Table 2A-2: Dimensional Requirements In today's new home market it is rare that a detached single family Staff recommends establishing the Commission indic__.Ced in the Single Family Residential Zones home is built without at least a 2-car garage. The width of a 2-car minimum lot width for detached single little interest.~anging (p.l the RS-8 and RS-12 Zones, garage is 20-24 feet wide. Subtracting 10 feet from the lot width for family homes in the RS-8 and RS-12 the mini. q~m lot width for change lot width for the required side yards would leave only 35 feet for the building. A Zones at 55 feet and allowing it to be det.~ed single family detached single fam~ to from front-loaded 2-car garage would take up about 2/3 of the front dwellings in the RS-8 %_._. facade of the home. If all the lots along a street frontage were 45 and RS-12 Zones to 45 reduced through the bonus density provisions provided in the new Cod..~. 55 feet to 45 feet. t'~et~there would be very little space for front entries, The bonus density provisions~,~dld feet. Requestor: Steve Gordon, Land landscapin--'g;-stre, e_et trees, sidewalks, and on-street parking. If a allow a subdivision with~q--r~xture of lot Development Council whole neighborh~t in such a manner, it would not be very widths from 30f~ up, provided )leasant or safe for pedestn _ _-'Pa~would it have the residential that gara~l~"~ere located on the lot so character enjoyed by the majority of't~!._sting neighborhoods in t..t..~ey do not dominate the street. Iowa City. ~'~'~"' --~ Staff recommends adding a provision For comparison purposes, in Coralville the~t width.for to the density bonus provisions for the detached single family homes in the~d R-2 Zones, whi(~h RS-8 and RS-12 Zones that would areequivalentto~-12Zones, is50feet, altOwfront-loadedgaragesonlots less Commissiondirected than 55 feet wide, provided they take staff to draft an 55 feet is t~bc4'm~~ow a 2-car front-loaded up no more than 50% of the front amendment for their gar at doesn't dominate the front faCade of the home. faCade of the home and are not located consideration to add a  forward of the front fac..ade of the density bonus provision home. that would allow flexibility ~ for front-loaded garages  This provides far greater flexibility to on lots less than 55 feet build small lot single family if they can meet the neighborhoods by right than is allowed garage placement in any community surrounding Iowa standards. City. 5 14-4B-4A-2 and 14-4B-4A-3 and 14-4B~ It is not unusual for cities to require certain design provisions for Staff does not recommend making any Commission indicated 4A-5 (pp. 168-176) In all the single attached dwellings. With dwellings located so close together, changes to these standards. Changes little interest in making family residential zones, remove the differences in quality or design of the units is more pronounced and to the dimensional standards in the this change to/the draft. "design provisions" for duplexes and can detract from the property values in the entire neighborhood, new code will allow the development of attac~d single family (townhouses). Iowa City has a much more liberal allowance for duplexes and more attached units by right. They do~cify which "design attached single family dwellings than surrounding communities. Standards should be established to standards" they__. The standards proposed are not expensive or difficult to meet. A ensure that the residential character of certain "style" of home is not required. Expensive building materials the resulting neighborhoods meet th~'"' Requestor: Steve Gordon, Lan'd--...... are also not required. It should also be noted that currently expectations and vision express~ed"in Development Council ~*~.. townhouses are effectively excluded from single family zones due Iowa City's Comprehensive an. ~~'r-e-ni lot requirements. Since the lot requirements are Iowa City's Comprehen~.Pi~n. . .be'~.g .m'O'di~i~.d~to make it easier to build duplexes, attached single f.am!ly ho.use.s,"a q. wnhouses, it is necessary to address issues of design, str.e, et a.c.ces~cks, and building entrances; all of which are currentlyaddressed thro~e planned development rezo~4¢~ ~. '1 n"h"~'3wo_ Fa m j ly ResJdentJal Zone~llin.qs and-'8~et, ached "' single fam'mly dwelqings mj~r~eet certa-in deskqr~ standards ~aterJals. In -~'"~--. ' Coralville's~Mi,x~ Housing Residential Zone-townhouses must meet  e design standards. 6 14-2A-7A-1. (p.20) Such a change would allow even greater opportunity for more Staff is in support of making th~'~-... Commission indicated Chan§eB°nus OptionSbonu~ensityin~ RS-SprovisionZOne in' the affordable, small-lot single family homes in Iowa City. change. "-.....~. little interest in making RS-§ 7on~t~5 allow lot wi0ths to be "- 4.h.!s change to the draft. re0uc~o 45 feet (instead of 50 feet) if allo~s or rear lanes are utilized for vehicular access. Requester: Steve Gordon, Land Development Council 14-2A-7A-2. (p.20) Single Family Such a change would allow even greater opportunity for more Staff is in support of making this Commission indicated Bonus Options in the RS-8 Zone - affordable, small-lot single family homes in Iowa City. However, 35 change, but believes that other little interest in .~aking Cha~ngeRs.8~bonus densitYlot widthsPr°visi°nto bein the feet is very narrow for detached single family homes. Other design provisions may be needed to prevent ~he draft. considerations may be necessary to ensure that homes located so monotony along street frontages. reduced to 35 fee~han 40 feet) close together are placed on the lot in a manner that will maximum if alley or rear lanes are utiff'Ze~ privacy and allow for some private open space on the lot. In vehicular access.~ addition, given that there will be more dwelling units along a single s~ntage, measures to prevent monotony should be Requester: Steve Gordon, Land considere-'d~.._ Development Council Remove provision 14-2A-6 (p. 18), On lots less than 60 fe t-loaded garages are not Staff is f making this Commission indicated which states that "on lots less than 60 carefully located on the lot, they can do-"mi,q~e the front faCade of c~ little interest in making feet in width, garages and off-street the home, cause excessive front yard paving,-Tte.a~e little space f~:~-~'''' parking areas mus( be located so that street trees and front ya~ping and on-stree r~l~i~, this change to the draft. they do not dominate the streetscape..." Some have suggested that inc~he rf ont~ace%"~ba~ill solve this problem. However, homes wit~-t~--a~d 3-car garages~ Requester: Steve Gordon, Land face the street require ~ushing the homes back % Development Council from the street onl~ld longer driveways and use more ~hile there may be a f~w more feet ~ to plant a tree, the front yard will stili be domin by paving and blank garage doors. ~.~~.~ On larger lots, this is not as much of a concern because there is more open space to work with. Since most single family neighborhoods built in the last 10 years in Iowa City were built with lots greater than 70 feet in width, it has not been much of a . concern. However, in the last several years the City has received a number of requests to reduce lot sizes and lot widths through the '-..~ planned development process. If smaller lots are going to be allowed by right in Iowa City without having to go through a planned development process, garage placement should be addressed. 9 14-4B-4A-2 (p.168) and 14-4B-4A-5 Duplexes are not currently allowed in the RS-5 Zone. There has Staff does not recommend changing Commission indicated (p.175) - In the RS-5 Zone, keep the been concern expressed by neighborhood groups that such an the standa'rds, little interest in making provision that duplexes and attached allowance will detract from existing and new single family this change to the draft. SF dwellings are allowed on corner tots neighborhoods. However, allowing duplexes on large corner lots with each unit facing a different street, with certain design provisions in place will ensure that such --b~emove other standards. Requestor dwellings fit into the character of single family neighborhoods and did n~cify which standards should will also provide needed affordable housing options throughout ~e remove~.~........_ Iowa City neighborhoods. Requestor: Steve Gor81~z,~and Development Council '"~--............ ~.. 10 Remove 14-2A-6C-3 (p. 18)- Parking is Ti:IE-R~.ECIUESTED AMENDMENT WOULD BE A CHANGE TO the Commission directed not permitted in the front building THE C0RR~NT ORDINANCE.parking staff to draft an setback, with a few listed exceptions. ~'~f~ amendment for their The intent of re ront building setback is to maintain some consideration, to allow Requestor: Steve Gordon, Land open space a!_ong the fro'ht~residential lots. Previous to 1980, no "non-required" parking in Development Council parking was allowed, inthe _fro~back. Around 1978, the curr~nnt a driveway, but exceptions were added to the Code"a~wing some area of the front..-- requested that the setback to count toward a ro ert's re 'u~ arkin p p y qu~ g. language be drafted such The provision in the current ordinance and has'n~'~'~,e~en--- that it wouldn't a encourage more paving problem. The City does not send enforcement.,.~als'" "'~'bt~tell in the front setback. people they cannot park in their driveway.~ever, if this prdv~si..0n is eliminated entirely, entire front setba.~ will be allowed to be paved as parking lots for both reec,c~d and non-required parking. This would have a deleteriou~-,ffect particularly in residential neighborhoods close to t. JJ;~-~'University, where there are many properties rented to~'d'ups of students. Occupancy for single family rental~ly, related to the amount of parking pr~v~~ an incentive for landlords to pave er large pads of existing lots so that they can rent to more dents.  While deleting this provision entirely would be a problem, it may be possible to draft language to clarify that non-required parking may be located on a driveway that provides access to a required parking space. That way, residents could park in their driveway, but would not be allowed to establish a parking lot in the front setback. Table 2A-2 (p. 16) Increase the The Code establishes a minimum setback, but does not prevent Staff does not recommend increasing Commission indicated minimum setback in residential zones to developers from establishing a greater setback along a given street the minimum setback, little interest in making 25 feet. (In the proposed Code, the or within a particular subdivision. If a developer desires a greater this change to the draft minimum setback for the principal use is setback, a covenant can be established with the subdivision, due to the fact a 15 n the current code, the However, establishing a greater minimum setback in the Zoning developer minimum is 20 feet.) Code prevents anyone from establishing a neighborhood with line homes located closer to the street. In other words, the lower the the street if Requestor: Steve Gord~ tnd minimum setback the more flexibility there is to establish whatever Development Council setback is desired by the developer based on the proposed so chooses. subdivision design and the topography and physical features of the For inst; a subdivision is proposed with small lots with vehicular access an alley and utilities also located in the alley, allowing homes to ted closer to the street will allow more space in the rear for yard utilities, and the garage. Without utilities and a driveway in the 5 feet is enough room for front 'landscapi_.~i~g. and street trees. 14-2A-7B (p.21) Historic Preservation The intent of this special exception option is for Staff is in support of making this Commission directed Exceptions ~ Request to change the historic properties to be adapted to new uses and over change, staff to draft an word "necessary" within the Board of time. The language can be changed to addres: Adjustment approval criteria. The amendment for their requestor feels that this word may be consideration. interpreted so strictly that it would make it difficult for most properties to meet the .... "- standard. ,equestor: Mark McCalhon 14-4B-4A-2i (p.170) 14-4B-4A-3g The lan( can be clarified to address this issue. Staff is in support of th~'ls..c~.hange. (p. 172); 14-4B-4A-4a & e. (p. 174) - Commission directed With regard to maintenance "'- staff to draft an required for zero lot line dwellin( ' ..... amendment for their was suggested that such e be ..... ~... consideration that would recorded with the sub( rather "--.. clarify this issue. than with the deed property. Requestor; S(~ve Gordon, Land Developr~ent Council 14-2B - Multi-Family Residential Zones Proposed Amendment Explanatory Notes Staff Recommendation Informal Meeting Discussion - 5-23-05 14 14-2B-6C: Location and Design Eliminating this standard would be a change to the current Staff does not recommend making this Commission indicated Stand_or Surface Parking and ordinance in many multi-family areas, change, litt. t~ interest in making Detached Ga-"ra~.' Remove provision .-this change to the draft. that parking has to b-e'iec~ted behind In the Central Planning District, the PRM, and the P-JO Zones buildings, but keep the pro~ls'ioq.that parking is currently not allowed between the building and the street. parking may not be located withi~--the~_..~ This location standard is intended to prevent parking lots between front-yard setbacks. '~bui~ings and the public sidewalk. Since most of the City's multi- f_a__mi ,I ~, es allow a mix of housing types, this standard helps to Requestor: Steve Gordon, Land Prevent larg-ed;ta~king lots located along the street and immediately Devel°pment C°uncil ~ijac;nt t~ s~allc'bsc~..~~nd duplexes. 15 14-2B-4B-3c. Lots with Multiple The standard inthe current code is-'"that ifmore than one principalj¢~e~'~~' standard to provide Commission indicated Buildings: Remove provisions regarding ~h'~'~' must be separ~a~d~ new maximum flexibility in locating buildings little interest in making designing buildings to maintain privacy ~ o'~f'.~e talles~Lba'ff~ing, on a lot, without compromising privacy this change to the draft. between dwelling units. This means thatin most cases buildings have t~east 25 to 35 and fire safety. Specific suggestions feet apa~on.'.~'mmi~n f~lt that from the LDC how to make the Requestor: Steve Gordon, Land ~'~v~s', "air on language more clear and objective are Development Council ~s !o. .pre.serv~ welcome. privacy between dwelling u~, then buildings could be located closer together. This ..rcw¢~)rovision adds flexibility to the Code. %A.l~rnatively, leave the standard the ~~/ s_a.m...~ in the current code: 14-6Q~2E- 2: Wher'~,q3,.ore than one principal building is p~,t~itted on a lot the .buil.dings .must b-"e,~,.eparated by a horizontal distance-t'h~ is equal to the o~....,.~'j height of the highest bc~l~i~ng.%... 16 14-2B-6C-3c. (p.40) Rem This standard is currently in place in the PRM and R/O Zones. Staff does not recommend mal~'fng, this Commission reqbirement for S2 sc. gr~ing between It is intended to keep bright headlines from shining into windows of change. indicated parking areas an. pd--b"uilding walls that a ground level apartment. The S2 screening is a Iow level screening--"'"" .... little interest in making '"- ..this change to the draft. contain gro¢level windows into of shrubs between 2 and 4 feet in height, which is typical of the size dwelling.uflits, of shrubs planted outside many homes, multi-family buildings, and J commercial businesses. It is not an onerous standard to meet. Requestor: Steve Gordon, Land Development Council 17 14-2B-6D-6 (p.41) Remove the Exterior stairwells, exterior corridors, and exterior lifts are Staff does not recommend making any Commission indicated requirement that access to entrance currently prohibited in the PRM and R/O Zones. They are changes to this section, little interest in making doors of any individual dwellings units strictly regulated in other MF zones. located above the ground level must be this change to the draft. provide~m an enclosed lobby or This provision does not preclude exterior stairwells, but states such corridor and~ stairwells must not be used as the primary means of access to an -"--~ upper floor dwelling unit. Requestor: Steve Gordon, Lan~n'd--~. Development Council ....... 18 14-4B-6E (p.41-42): Building Scale. THE REQUESTED AMENDMENT WOULD BE A CHANGE TO Staff does nCre~mmend making any Commission indicated Suggests that these standards are not THE CURREN~'Ot~INANCE IN THE CENTRAL PLANNING chang~-~l~is section, little interest in making necessary and lead to increased costs. DISTRICT, THE PJO Z~rNF~,,A?D THE PRM ZONE. J' this change to the draft. Requester: Steve Gordon, Land The intent of these building scale ~gnda. r_ds is to breakj,~q-r~ Development Council. fa(;;ade of multi-family buildings that tend t"6~be~l ~ar. gert~an sur~unding residential dwellings, such ~sir~l~:~a~ily homes, duplexes, and townhouses. These~regdlabons help bQit~gs to fit into neighborhoods w~s a mix of housing types. "---~_..,__..... 19 14-2B-61 (p.45-46) Additional Standards THE RE MENDMENT WOULD BE A CHANGE TO staffdoes not recommend making any Commission indicated in the Central Planning District. LDC ~RENT ORDINANCE. changes to this section, little interest in making feels that these standards are too this change to the draft. restrictive. Made no specific sugges~erf~ These regulations were adopted about 5 years ago. They have for changes, been quite effective and resulted in more functional and attractive Requestor: Steve G~n, Land multi-family buildings in areas that have a mix of housing types. De~i~ncil' .... ..,.~ '"" -. ..... '-~. 14-2B-6 Multi-Family Site Development Currently, the Multi-Family Design Standards only apply in the Staff feels the new standards will work Commission indicated Standards. Questioned whether it was a Central Planning District. Certain standards are mandatory and better than the existing point system little interest in making good idea to substitute the proposed some are administered through a point system. The point system and will be applied more consistently this change to the draft. objective standards for the previous has proved cumbersome and difficult to administer. It was also over time. Duncan and Associates, the tern that was administered by difficult for developers to know what was expected, because there consultant that analyzed the City's the Desic ew Committee. Also was no guidance on how the various architectural elements should zoning code, also recommended stated the o there was an fit together. Picking and choosing from the point menu would making the standards more objective over-emphasis on ~tures on a sometimes result in a building with a hodge-podge of architectural and easier to administer fairly and building. No specific changes elements that did not work well together. It also requires that each consistently. Staff does not recommen~ requested. ~ilding be reviewed by the Design Review Committee. going back to a point system. Requestor: Larry Svoboda In the draft of the Code the mandatory standards from the current code .~en applied citywide. These will be administered throu¢ te plan review process and will not require approval by the Committee. In the Central Planning District, the PRM the R/O Zone, all areas that currently have design standards that Iministered through the Design Review Committee, Design Review to be required. Except for 14-2B-61 (p.45-46), there are refer to historical architectural styles. The standard ~.B-61 are only applied in the Central Planning District previous point system. The vast majority of the Multiq Site Development Standards have nothing to do with or architectural styles. They , ~. ~ address location g of parking areas, location and design of b entrances, building bulk and scale, and height, and exterior stairways, building materials, and screening of mechanical equipment, and design of commercial space in mixed-use buildings in the R/O Zone. It should also be noted that exceptions to these standards are allowed through the minor modification process both for sites that are difficult to develop due to the topography and for building designs that are unique or innovative. 21 Change tb*e4:~Ec.~the Residential- In the proposed code the R/O Zone has been amended to allow a The staff supports making this change. Commission directed Office Zone (R/O) to Mixe~'~-E't:~-Z~ wider variety of commercial uses, not just office uses, as well as a staff to draft an (MU). w-"~l~te-~cLeJ~of residential uses. Changing the name of the zone to amendment for their Mixed Use ma~ly describe the nature of the zone. c,ons~hat would Requestor: Nila Haug ~ ~;t:~e the name of the ~ ~~ R/O Zone to Mixed Use (MU) 22 Eliminate the provision in the Code that Since the R/O Zone allows both single fami~_Staff supports making this change, Commission directed restricts buildings to 2-1/2 stories in the commercial uses to Io~~§ ~i~ht limitation is '~'.~ 'buildings are required to step- staff to draft an Residential/Office Zone. i_ntend?~C.-tcN~~ge~oommercial building overshadowing next down t0 _~Z-~stories within 15 feet of a amendment for their Requestor: Nila Haug ~/~----dol~-Tresidential dwellings, property that c-br~ta~ns an existing Single consideration, but to Family Use or a pro~b~[-y..that is zoned ensure that there is a ~ However, in the proposed code there is a height step-down Single Family Residential~' .......... step-down Provision for requirement in all the multi-family zones when buildings are located ..... - .... - properties located adjacent to single family dwellings or single family zones. With ' a'djacent to a SF Zone these provisions in place, the R/O restriction to 2-1/2 stories may not be as necessary, or an exiStingsif~le family use. 14-2C - Commercial Zones Propo_s~e~d Amendment Explanatory Notes Staff Recommendat~~ Informal Meeting Discussion - 5-23-05 23 14-2C - Table 2C-1 (p.55) Change Transient hb-using-iscu~ently only allowed by special exc?q~ Staff supports making the proposed Commission directed staff "Community Service - Shelter" back to a the C1-1 Zone. In the pro~)-°-~-(/d~ode_tl3_ere ar~r of zones change in the C1-1 Zone and also to draft an amendment for Special Exception in the C1-1 Zone. where transient housing was chan~-use-th_a_t is allowed by supports re-examining how shelters their consideration, that Make changes accordingly in Article 14- special exception to a pr~se. If the Commi~s~o~rfisg_qi~ng' are approved in other zones as well. would make "Community 4B. to re~, t 'm~ght be a good iciea-- ServiCe - Shelter Uses" t~a sim~ar chancreto -"~ ........................ special exceptions in all Requestor: Many requested this / rovisional approval is proposed, zones, exception the CB- change. / ....... - ............... 5 Zone. They also  .................. requested that staff look "-into what kinds of zoning .... -~/ star~8~'rds.~her communities-hav, e in place for shelter uses. 24 14~2C-7E (p.69) CN-1 Zone Build-To THE REQUESTED AMENDMENT WOULD BE A CHANGE TO Staff does not recommend making Commission indicated Line: Question the need for the build-to THE CURRENT ORDINANCE. this change, little interest in making line standard and whether it creates a this change to the current ~1 de. rig afOr CN-1 zones that are There is an exemption provision for CN-1 areas built prior to the ordinance. ped. They also question adoption of these standards. built-to line five feetfrom the RO~'fli~ a good idea if The current standard for an arterial street ROW is 100 feet. A two- the frontage is along an a-"rted~treet, lane arterial would typically have a 34-foot pavement width. A four- lane arterial with a center turn lane would typically have 60 feet of Requestor: Steve Gordon, Land ~me,,nt. So even with a multiple-lane arterial and a 5-foot build- Development Council. to. lin _"~buildings would still be a minimum of 25 feet from the s_t_re~_et_.p_.a_v._e~.eaving ample space for street trees and safe p_e_d.e..st.r.ian amem'fties~. Since the sidewalk is located in the public RO.W,.t.he separation b~n vehicles in the street and ~ pedestrians along the sidewa'~lk...~ not affected by the fa~t the buildings are located closer to the'"RO~W. The LD..O-s~ems to be advocating for parking lotslocated clo~OW instea~l~f- build lng s ~ri..¢.~-o n'~. tiate between streettrafficon one side and par~C~lot traffic ~n t"~,~other. Since neighborhood commercial~3r.e~s are intended to serve~dents-~f adjacent neighborhoo~~ traffic islike"~ -be ~llding bulk sta~dar-"'Cd~ are intend ly commercial areas. 25 14-2C-7F (p.69) CN-1 Zone Iocatio..8.of'"' THE REQUESTED AMENDMENT WOULD BE A CHANGE TO Staff does no'~t'.r.~commend making Commission indicated parking and loading areas. Q..pe~oned THE CURRENT ORDINANCE. provision that states th~more than this change. ~~...~ little interest in making this change to the current 35 percent of the s~.ee'[ frontage of a lot The intent of these parking location standards is to encourage ordinance. may be com~i,~'~d of off-street parking neighborhood commercial areas that are conducive to walk ng and ~"~.... spaces~h~ are located between the b k ng as well as vehicular traffic. buik:lTng and the street. Requestor: Steve Gordon, Land Development Council. 26 14-2C-7L - 70 (p.71-72) - CN-1 Zone THE REQUESTED AMENDMENTS WOULD BE A CHANGE TO Staff does not recommend making Commission indicated building standards for street-level THE CURRENT ORDINANCE. this change, little interest in making windows, building bulk, building this change to the current entrances, and balconies. LDC These are standards to promote pedestrian-friendly retail ordinance. requests that~hese be removed, commercial areas. Many communities across the country have  adopted similar standards to promote attractive, pedestrian-friendly Requestor: Steve d neighborhood commercial areas. Development Council. ~ 27 14-2C: Commercial Zones ~ Request to f new standards were added to the Code for commercial Staff 'is not op~ exploring Commission directed staff establish standards for large areas: new'%-'cr.c~ning standards for parking lots; new design 0Ption~gulating big box retailers, to draft amendments for commercial retailers ("big box" retailers) standards forlarg'~king lots; standards for outdoor storage and .but'~will take direction from the their consideration. They to keep such developments compatible display; new sta~dards~destrian, bicycle, and vehicula~-~' Commission about whether to draft indicated interest in with the character of the community, to c~weve~', other t~the CN-1 Zone, the~ no amendments for the new zoning code adopting standards for big reduce large parking lots, and to standards that regulate the size, bu"l~'~q.~d fa~d~ulation of or undertake it as a separate work box stores, similar to what provide better pedestrian amenities, commercial buildings~r~:t~a~in place in the CB-5 project in the future, is proposed for the Zone and proposed in the CB~v~evelopment that proposed Walmart. Requestor: Garry Klein would damage the pedestrian- ' owntown. 28 14-2C-8H. (p. 75)Drive-Through THE REQUEST~j~;~NDMENTS WOULD BE A CHANGE'~'T'O~ Staff does not recommend making Commission indicated Facilities (in the CB-5 and CB-10 TH E..~RT ORDINANCE.~'-...t.~change. little interest in making Zones). Allow drive-through facilities by~ this change to the current special exception in the CB-10 Zone, j "Drive-through facilities are not currently allowed in the CB-5 and~ ordinance. particularly for banks. ~ CB-10 Zones, since they are auto-oriented uses that require curb cuts onto busy downtown streets and would require significant areas of a site to be devoted to vehicle maneuvering. Such facilities may erode the pedestrian-oriented character of the ~"-..~ downtown by creating incentives to replace active building uses ~'-~.. with driveways and vehicle maneuvering areas. The downtown currently contains numerous banking establishments that exist without drive-through facilities. Most of these banks have "'"-.. . branches in other areas of town that contain drive-through facilities to serve their customers needs. 14-2C: Commercial Zones - Allow In the new code, a number of changes were made to clarify the Staff is in suppod of makina this ......... C-o~i~-sion directed staff ste~iih ceil tower tacil~tles (.towers that r ' ' ' n towers based on recommendations chang~-~i~itations to draft an amendment for look like flag poles, light poles, etc.) in !r_om a._.!,o,nt c,omm~ttee ,.of staff and commu ' ' · -- on~ height and specific their consideration makin,', Neighborhood Commercial Zones. ~owa ~[y and surr ' . rr_EQ.LU~OTT1TIT~ities. ~..e_.g..u~rements for camouflaging the I some allowance for such Requestor: Tim~ I faci~~tti~_ely, the Code could I facilities in the CN-1 ~ I be amended in the f-~J't-~fe-after-some J Zone. - additional research and 14-3A- Planned Development 'Overlay Proud Amendment Explanatory Notes Staff ........ -tnf-drmal Meeting ~--- Recommendation Discussion - 5-23-05 30 14-3A-4K-2. (p.112) Modifications to ~ov.!sion in the code that requires alleys to be private rat~-th-~Public. Staff does not Commission indicated Street Standards. Mr. Gordon stated ~lt..y__C_o~ planned development proces~gh subdivision recommend making little interest in making that he and the Land Development ~n___QC-Jord~qTE~mprovements is dedicated to the any changes to this this change to the draft. Council assume that alleys and rear Cit~ight ofWay and Streets. See also the section. lanes are considered private streets as ~d_i~ch,, a r~ ~..a se p~ra~ode.) there is no provision in the Code for these to be dedicated to the City. They S e~ically object to this because when street~.~er~ requesting private streets, including private rear lanes or alleys. In the ev~nLpr v~ate alleys are private, maintop, streets are requested, certain standards must be met in order to provide for .... garbage an~moval isthe maintenance and services. The reason that the ordinance states that private streets are -' . r..~.sC)orrSdbility of theprivateowners discouraged is because once they are built, residents, not aware that they are private ~ through a homeowner's association or streets, assume that the City is responsible for maintenance and upkeep of the streets similar entity and they feel this and will often call to complain when services and maintenance are not properly increases costs to the consumer, provided. 31 14-3A-4 (starting on p. 104) Approval In the current planned development regulations, any variations from the requirements Staff does not Commission Criteria and standards of the underlying zoning designation must be specified on the plan and recommend making indicated little The LDC feels that certain design approved. However, in the current code it is unclear what the underlying zoning .these changes, interest in making standards are mandated which takes requirements are. In the proposed code, the provisions make clear what those this change to the away fr'?bm..tb.~_flexibility and creativityunderlying standards are. Standards that might otherwise be d fficult to find n other .-d~aft. that should be~.~ in a planned places in the code are listed in this section for clarity and ease of use. If, for example, development. They ref'~e the underlying zoning is RS-5, the planned development ordinance allows you to build follow!ng! . __ ~ a whole variety of housing types and commercial uses as we Since townhouses, · Attached SF uses must comply w~-'i~h.~_duplexes, multi-family buildings, and commercial uses are not generally a owed in the the standards for the RS-12 zone, ~e, it is difficult to determine what zoning standards would apply The · MF uses and duplexes must comply ~P!~e_s_e~co.ntains basic standards for duplexes, townhouses, and multi-family,,/' with MF site development standards ~_g~s,_t _ha, t_ ~ standard across all the zones. For clarity and ease of ~9~, ~he · Commercial development must ~.standard.s'~re..r~erenced here. Since any commercial develop~-cn'~ comply with the CN-1 Zone site ~, rope. rt.y zo.ne'8're~ential must be small-scale in orde_c<cri't into a development standards, residentialplanned development,'~al~q~ing the CN-1 zone stc~s seems the most No specific changes to the proposed ~,P_P, i°,P,_ri~t,e_: ...... draft were proposed. Requestor: Steve Gordon/Land Development Council. develop.~~e community. ' ........ ~ ........ ....... ,, Y g g qu'rements. In aaaluon, [here is also an overarching exceptions" section that al ows mod f ¢.~t nn. f,~ th e approva criteria (See 14-3A-7 on p. 115). Unlike the current ordinance, the provisions of Article 14-3A state clearly what standards are applicable to the property, making it much easier to submit a complete application with fewer deficiencies. This should help to streamline the process for all involved. In addition, the Article 14-3A provides maximum flexibility to request '~-~ .. modifications to those standards for creative and innovative subdivision designs. 14-4A: Land Use Classification Proposed Amen~d~ef~--.__..____~ Explanatory Notes Staff Rec~ eting 32 14-4A-4B (p. 147) Animal-Related The requ s at one of the Co~ Staff recommends making Commission directed staff Commercial Uses - Request to add house ses~ed that there~ ' this change, to draft an amendment for language to this use category definition accommodations within some veter~ in ~-~-.Ee animals their consideration. to make it clear that overnight sleeping need ~iou~nd cale.' facilities for staff would be allowed as an accessory use in veterinary Sin of accessory uses for each land use category is not intended to establishments. ~" e exhaustive of all of the types of accessory uses that might exist, sleeping '-------.._.  ~ accommodations for vet clinics would not necessarily be excluded. However, ~-'-'--~..._._. R r adding the language requested will provide additional information and clarification. 14-4C' Accessory Uses Proposed Amendment Explanatory Notes Staff Informal Meeting Recommendation Discussion -..5-23-05 33 14~tC_.c~. (p.198) Accessory THE REQUESTED AMENDMENT WOULD BE A CHANGE TO THE CURRENT ORDINANCE m~ Apartme~sallow · Staff does not Co;~__._.....dicated recommend I'.....~interest in accessory apart/¥te~:t~ in the Sometimes called "granny flats," accessory apartments provide the opportun ty for a homeowner eliminating the/ disallowing accessory RS~_r5na~t~vd~lRvS~_8h~ZnOnn~es~"-..~ to provide semi-private living quarters for an elderly or disabled relative, a nanny, or other opportunity ~ apartments or creating Alternatively, change the ..p_~so.n seeking affordable housing. Currently, the Zoning Code allows accessory apartments on accesso...rY./ new location standards. provisions to restrict accessory an-'y-s~e family owner-occupied property, either within the principal structure or in an apa~nts or apartments to large lots or lots accesso?y-~ucture (such as a garage), provided certain conditions are met. While accessory f .-cC'eating additional The Commission that back up to public open apartments ha-'~een allowed for a number of years, there are only a handful of property/ location standards indicated that they space, owners that have t~.~vantage of these provisions. ~ for Such uses. would like to see how Requestors: Longfellow Following is a list of the chang~oposed to the accessory apartment....r-e~ulations: the new stricter enforcement standards Neighborhood Association · A..ccesso~Y apartments woul~'~be allowed in the RNC-I~ne. (They are currently ~n. gle familyhomely zone.) ~ proposed in the draft work, before any · Currently~ng'"O~epr_o~rty must be disabled or elderly. In the additional restrictions proposed code thisrestriction hasbe~n~d~ but' maximu~-0-c'~upancy on the ~p'e-~'y' v~out the accessory are considered. · ~s currentlyalio~ for the principal dwelling (,one"no~ otherwords, no ad"dit, iqnal unrelated particular with the "household." -~ ~' · Accessory apartment rental permits must be renewed every 2 years (instead of 3), after ~ completion of a housing inspection. ~ ~ ° Size of the accessory unit is limited to 30% of the floor area of the principal dwelling, 50% of the floor area of the accessory dwelling, or 650 square feet, whichever is least. (In the current and the proposed code accessory apartments are limited to one bedroom). .. · There are a number of safeguards already built into the regulations to ensure that these ~. units are only allowed on owner-occupied properties. For example, the property has to record on the covenants of the property that their right to an accessory apartment ceases upon transfer of Title. 34 14-4C-2M (p. 206) Home In order to prevent nuisance issues, new definitions and restrictions were added the home Since there are a Commission indicated Occupations - Requests that occupation regula'tions requiring that home occupations where customers frequent the site on a number of new little interest in making Type B home occupations be regular basis (Type B Home Occupations) must obtain a home occupat on permit from the city, limitations and this cha.eeje'to the draft. limited s~ts or so that they are aware of the regulations and can be monitored by the city more easily. A new regulations customers were no~afle.~tp~o restriction was also added limiting customer or client visits to 10 per day. proposed in the ne.~y~-'1the Commission frequent the site on weekend~7'. ~ code for. hom.~,-~ indicated that they As_with-"fl~gulations that are intended to prevent nuisance issues, these regular ons will be occupa~, staff would like to see how Requestor: Diana Baculis d~,.oe~not . .. the new standards recommend making proposed in the Code this change at this work, before any time. Instead staff additional restrictions recommends waiting are considered. to see how well the new restrictions are working and making any necessary adjustments in the future if needed. 35 14-4C - Accessory Uses- Some ini!i.a~windmill generators was conducted several years ago. A general"~'--~ Without further Commission indicated requested that windmill power finding~:~t~s research was that such facilities often generate a level of no se that may be a ?e~arch on this little interest in making generators intended for on-site ~nce to surrounding properties, issu~s.~ff does not this change to the draft. power generation be allowed,.,.,/ - rec.omme"nd~aking More research is as an accessory use. T,~ requestor did not sp_,edfy which a change at tlhis~ needed before such a zones he thinks~y should be time. "~-.~ change would be allowed¢.~.,..,/ '"co~idered. Reque'stor: Allan Berger 14-5A- Off-Street Parking and Loading Standards Proposed Amendment Explanatory Notes Staff Recommendation~ ~1 mai Meeting ~~ / Discussion - 5-23-05 36 14-5A-3~n9 in Private, off-street parkin9 in the CB-10 Zone is currently on y Staff recommends ea~sed Commission directed the CB-~0 Zone - Concern expresse~"~-~ allowed by special exception. However, the current ordinance does standards, to all.o~me ground level staff to draft an about the new approval criteria for ~-,~,~,~rd of Adjustment much guidance regardin9 what structu~in~, provided the first 30 amendment for their private, off-street parking in the CB-10 f~a~_ct_o~r_s_s~h_o_.~nsidered when reviewing these requests. The ~he lotdepth isreserved for consideration that would Zone. Would like to see some standards in the pr~pese~ code would prohibit off-street surfac~.~.~-~ active building uses, i.e. no structured allow some structured allowance made for parking at grade, · ' parking along the street front (this is parking at the §round either within a parking structure or in surface parking lots. similar to the current standard in the level, but not along CB-5 Zone). Staff feels that private, off- street fronts. Requestor: Marc Moen street surface parking should not be allowed in the CB-10 Zone. If it is, it Commission asked staff ~ 0nly be allowed from an alley to investigate the typical  behin~b~.~ngs, not along the street depth of a commercial front. -'-~--.~__...._~~.........~ storefront, e.g. 30 feet?  /"'" 50 feet? other? Commission indicated arkirest in allowing ng in the CB-10 Zo"~ 14'51 - Sensitive Lands and Features Proposed Amendment Explanatory Notes Staff Recommendation Informal Mee~b~ Discussio~ 5-23-05 37 14-51-6C.~Wetland Mitigation This would not be a substantive change to the regulations. Making the suggested changes might Core'mission directed Plan Required. Ren-h'ame.j.~section "Wetland Protection Plan" an~ clarify the regulations for a layperson. .... ×'~Jf~ff to draft an However, use of the term "m~bgation.~js~ amendment for their provisions sequentially, well established and understood~J~ consideration, but wetland professionals, wh~ the indicated no interest in Larry Schnittjer, Land Development persons most likely t~.o.~e the changing the substance Council ordinance. Ch~a~J~ng the terms used of the regulations. will mak~ ordinance less consistent w.[t.h~deral regulations. See attached memo from Julia Tallman, Development Regulations Specialist, regarding this issue. Perhaps a better means to clarify the regulations would be to add a on of "mitigation" to the Code. 38Requirement.15-51-6E-1 (p. 311).Wetland Bufferopening paragraph ~;:eTdS ~~~~~ 14~i~::E TO Some c~.,.,ence to this paragraph Commission indicated 14~51-6F-7 could b"e~ded to 15-51-6E- little interest in making should be modified to take into account 1 if necessary for clariffb~n, this change to the the consideration relative to constructed i current ordinance. and/°r altered wetlands where "natur~3F~ lhPe3~e3q) Ite~t~tue~(; .... by landscapes(s) adjacent to the.~et4~nd Ul r pWr~ve/~el~ II~tt~eetnear~ulr~dprtoht~tc~oen~e~h~, CwC(~t~en~ probably will not exist. No~cific due to previous land disturbance, enhanced vegetative cover must language pro--questor, be provided within the buffer area to help filter and slow the flow of surface water. The enhanced vegetation shall consist of species Larry Sc.~r, Land Development that are known to be noninvasive to wetland areas." Council 39 14-51~6G. Compensatory Mitigation. THE REQUESTED AMENDMENTS WOULD BE A CHANGE TO Staff does not recommend making any Commission inflated The references to specific replacement THE CURRENT ORDINANCE. · - t~ra.tL~should be eliminated and changes to this section, little inter~e.,~n making · th.~nge to the repla~required by the COE" The replacement ratios were intentionally included in the ordinance i° av°i"d ~°~flictS~council ~"'~ - -- bY the original committee that crafted the sensitive areas ordinance. ~f~ current ordinance. Knowing that federal regulations might change over time, the Larry Schnittjer, Land Development-"'"--~ _committee wanted to provide some certainty and consistency with ~la,n,,d-mitigation in Iowa City· The replacement ratios in the ,cu. rren. t.~roposed code are based on ratios used in_......---- reglon.m°'del wetland ordina~ commun~ (p. 315) Stream Corridors - THE REQUESTED AMEND~HANGE TO Staff does not recommend making any Commission indicated 40 14-51-7 This section should be moved to the THE CU~CE. ~ changes to this section of the Code. little interest in storm water management section of the making this change to the code and as such the buffers could be ~t clear how moving the regulations to another part of the applied to a specific need of a s~ Code will result in an improvement or any greater protection for ~ current ordinance. corridor and not just base~.~here regulated stream corridors. There is already differentiated buffer that line is on the~~, requirements based on the type of stream and reductions are based on clearly stated approval criteria. Larry.:,S,c,t,rdittjer, Land Development Ccuffdl -.. I 14-51-8 (p.316) Regulated Slopes - THE REQUESTED AMENDMENTS WOULD BE A CHANGE TO The change suggested is counter to the I Commission indicated Requestor would like this section THE CURRENT ORDINANCE. intent of the sensitive areas ordinance, little interest making to correlate slopes with Staff is opposed to making such a this o the degrees i.e. the greater Mr. Schnittjer would like this section of the code modified to allow significant reversal in policy and ordinance. the percentage rearer the any slope to be altered or engineered so that they are no longer regulation without a commt degree of constructed slope I: steep. This assumes that any slope no matter how steep can be debate. to be provided, and engineered to prevent erosion and land slides on to his comments that Mr. Larry Schnittjer, Land Development ;hnittjer would like the City to do a Council One of the primary ;ensitive areas ordinan major rewrite of the Sensitive Areas adopted was due to severe erosi~ by 'Ordinance. Changes were made to the inappropriate grading and g of ~g changes the ordinance about two years ago that topography, the hydrology, ar ~age site. allow greater use of administrative Erosion also increase~ )ortion to the amount of lost reviews as opposed to the more lengthy vegetation, controlling clearing and grading on steepll rezoning process. No other is the first step in controlling erosion, changes to the sensitive areas ce were contemplated ordinance already allows "manmade" protected slopes to be during this altered, but protects naturally formed ravines where the soil is stabilized by existing trees and understory vegetation. In addition, the sensitive areas ordinance was amended recently to allow up to 35% of the critical slopes on a site to be disturbed without the need for a sensitive areas rezoning. 42 14-51-9 {p.318) Wooded Areas - THE REQUESTED AMENDMENTS WOULD BE A CHANGE TO Staff does not recommend making Commission indicated Requestor questioned the justification THE CURRENT ORDINANCE. changes to the woodland regulations at little interest in making for applying differing levels of protection The purpose for regulating woodlands as stated in the ordinance is this time. However, formulating a this change to the for different zones. He also opined that to reduce damage to wooded areas, particularly wooded areas strategy to protect landmark trees is a current ordinance. ther~is more justification for providing located near wetlands, along stream corridors, and on steep slopes, worthy goal and could be added to the protec~ "land mark trees" than Protecting woodlands also helps reduce erosion and siltation; Commission's future work program. 7rhej/Commission there is for w~general, minimizes destruction of wildlife habitat, and encourages i. jpdicated that creating subdivision and site plan design that incorporates groves and new standards for Larry Schnittjer, Land De'~4qp..ment woodlands as amenities. There is a difference in the amount of landmark trees is Council ~ woodlands that must be retained based on the zoning of the beyond the scope of property. There are two reasons for this. First, undeveloped this project, the ial land, particularly land zoned Rural Residential or Interim Commission indicated Develo-'l~nt often contains larger areas covered by woodlands interest in pursuing u_ _n_disturbe~v, elopment activity. Secondly, it is easier to such amendments at a p. rese. rve wo0.dlafl~nd other natural features when the density of future date. development isIower.'"'-T.~erefore, the lower density zones are required to retain more woo~a..~d area than the higher density/ z_~ne~.. .... The ~min~ssion about prov~ndma~es.'~'".S~ch an effort ~nd formu~ strategy to protect them over time. 43 14-51-12 (p.322) Archeological Sites - The changes su~re clarifications to existing regulations-"~.~, Staff supports making changes that help The Commission Request that the language be clarified However,~ould be cautious about adopting language into the %-.t~clarify the regulations without adopting indicated that they to spell out the operational procedure at ,code,~?t descr, i,bes indetail operational procedures at the State lail~4j~ge that describes in unnecessary would like to keep the the State, so that there is no confusion .4~,~el, because these can change over time. detailbi.rational procedures at the State language fairly or mistakes made when determinin_.g.--''~ level. ~ generic, so that any protections for archeological s~te~ operational changes at Requestor: Tim Wei..tc..e~,~Registered the state level do not ~ologist ~ affect local ordinances. They directed staff to discuss the suggested changes further with the requestor and draft a"~L..mi'nor changes for thei r"e~3.~id eration that might clan'fly the regulations. 14-5K - Neighborhood Open Space Requirements Proposed Amendment Explanatory Notes Staff Informa~  Recommendation Meet~g Di~dussion - ~5~23-05 44 14-5K. (p.333-337) Neig~.~THESE REQUESTED AMENDMENTS WOULD BE A CHANGE TO THE CURRENT ORDINANCE. Staff recommend~--/'~ Commission Open Space Requirements. The The..C.~y does accept dedicated parkland in the same manner as other public improvements; that is when it has making so~j:p,e-'C'hanges directed staff Land Development Council been im"pr.e~d as specified in the subdivision's legal papers and as per City Code. requests: ....... ~ _ to~nguage inthe to draft ce ~ zoning code to make it language that T. he. subd!vide, rs a_g~nt typically specifies what improvements, if any, must be made to open spa clear that any would clarify · That parks be considered a dedicated to the City. Try~'i~'~J~ write general standards in the zoning code that would be appropriat~ll cases improvements public improvement and be would be very difficult. Each pi~ land has its own topography and characteristics. The su~;~ders agreement required prior to current accepted as a dedication is a much better vehicle for establish~..pecific improvements that must be taken care of~e~ore the City accepts dedication will be practices, but when all the other public the land as public parkland. ~ ~ specified in the are not improvements are accepted ~ ~ subdividers interested in by the City. ~eu. o.f d. edi.cat!on: . ~ ~ agreement, making · More objective standards in Rather than require land dedication in subdivisions wherefore is no op_,en"space appropriate for a neighborhood substantive the code regarding how a site Staff does not changes to the should be prepared before recommend making ordinance. dedication, e.g. grading, any changes to the trimming of trees, seeding, current system of etc. administering the fees · Regarding payment of fees in paid in lieu of lieu of dedication, they would dedication. tike the period of time for the city to use the funds to be reduced from 5 years to 2 or 3 years. They would also like the funds automatically refunded to property owners and not require them to appl~/i he City makes every effort to use open space fees within the time allotted in the current ordinance. Setting up a ~ for a refund. They also fe,,¢'" system to automatically refund fees to current owners of property within a subdivision after a certain period of time that fees should be u~ed' for may entail considerable administrative oversight and cost. the particular sub/Gi~sion, not for neighborh,g.e(I parks. It is unreasonable to require that open space fees be used to establish parkland within the boundaries of the ~ specific subdivision. If there was land suitable for a park within the subdivision, presumably fees would not have Requestor: M/j~ Pugh, Land been paid in lieu of dedication. The developers, the City, and the future residents of a subdivision all benefit from~ ~_ Developmerft Council this system of parkland creation. If fees can be pooled from several adjacent subdivisions, the resulting parkland is likely to be more attractive and usable for all area residents. The alternative would be for the City to eliminate the . option for developers to pay fees in lieu of dedication. 14-4E - Nonconforming Situations ment Explanatory Notes Staff Recommendatiorj_._~~'''- Informal Meeting ---- _~ Discussion - 5-23-05 45 14-4E-9 (p. 226) Regulation of Ch s in th Staff recommends making this change. Commission directed Nonconforming Residential Occupancy. intended to impact existing re~roperties where a staff to draft an Make a change so that persons that building permit w~or to the release of~"e"ptCa~review amendment for their have been issued a building permit and draft of consideration. made substantial progress on a projec_.~_j~. based on the current occu~j;Zaz:~ standards will b~~athered in at the curr~rds, even if they do not ye~,,h'a've a rental permit. Requestor: Michael McLaughlin 14-8 - Review and Approval Procedures Proposed Amendment Explanatory Notes Staff Recommendation Informal --'~'--~ Meet~  D~ssion - ~ j...,./ 5-23-05 46 14-8A-2 (p.352) Neighborhood Meeting ~uir.ement is intended to supplement the opportunities for Staff does not recommend makin~ange. Commission Required. Remove this requirement, public~o a development proposal. If information is provided ~ indicated little earlyin the pla-~tP,~ stages of a project, it can help to dispel~ interest in Requestor: Dan Smith, Land .misinformation and ~y,h..~lp to foster better communication making this Development Council thrU.the developmen'n't-r.e~ew and approval process. The change to the ~ro. cess is not the"be~means to foster a dialogue draft. between parties, but is a means to pro~e..input to the Com~ and the City Council. 47 14-8A-2 (p.352) Neighborhood Meeting There is nothing in the regulations that wou~loper Staff encourages full participation by all those Commission Required. Request to re-write this fro.m inviting prospe, ctive tenants or ho.,gp:~Euyers to the ~ who might be affected by a development, indicated little  including those who may be future residents of interest in ofPr°visi°nparticipationt° provideby peoplea greaterinterestedPossibilitYin % "the,~eig hborhood. However, it would be difficult making this or who would be living in the proposed to_ma'k.~his a requirement in the code, since it is change to the development to attend the meeting, often,unkYte~ who will be living in a new draft. development."f-~efore, staff does not Req uestor:lowa City HousingCharlie Fellowship.Eastham' Greater~ recommend makin'g-8~ nge.,,% to the ordinance. 48 14-8B-e(p. 359)~ This section was copied from its current location in the site plan Staff recommends removing th~t~ ection from the Commission Gua~move this section, section of the City Code. It was included in the proposed zoning Zoning Code. ~-% requested that _ _ code, so that users of the Code would not have to flip to a different _ ~ staff remove ..~estor: Dan Smith, Land section of the City Code to find out the procedures for a (Note: It will remain in its _current form within'th~ this section Development Council performance guarantee if one was required. No new requirements site plan review section of the City Code.) %~,from the were added to the City Code for performance guarantees. This p'Ch~_ osed section merely describes the procedure to be followed if a zonin'g,c_,,0~. performance guarantee is required. 14-8D-7E (p.378) Amending Approved The existing language in the Code is more restrictive than the If more certainty is desired regarding requests for Areas proposed language regarding changes to approved OPD Plans. It amendments to approved OPD Plans :t little Development Plans. Req~ allows minor changes in building arrangements. The existing recommends amen~ code using interest in clarification of the phrase "character of states: development" with regard to requests ~g zoning code. making this for changes to an approved planned "Minor changes in building arrang change to the development, alter the character of the developm~ without draft. further City Council act changes, Requestor: Dan Smith, Land in street Iocati use and buildinga arrangements, shall Development Council as material changes to the approved plan. Such ~es must be approved as amendments in accordance with the procedures set forth in D2." (Preliminary PDH Plan Approval). The proposed code, while somewhat more ambiguous, provides more flexibility (See 14-8D-7E (p.378) PROPOSED AMENDMENTS TO THE PUBLIC REVIEW DRAFT OF THE ZONING CODE Informal Public Proposed Amendment Explanatory Notes Staff Recommendation Meeting - Hearing/ 8-01-05 Decision · $0 Chang-~~maximum allowed density Determining residential density using number of bedrooms per Staff is not in support of this Commission~g...~ inthe multi-fa~nes, so that a amount of land area is certainly another way to control amendment without further indicat/ea~ttle approved. develo~owed-to-de~elop more occupancy and the mix of apartments. However, without analysis, in..ter~st in apartments per acre if the a-p'ac~0ents considerable analysis, it would be difficult to determine how~. -~aking this have fewer bedrooms. changing the density formulas in the Code would affect current change to the 'a~~development in the multi-family zones.~- draft. Requestor: Mark McCallum Increasing-the.~llowed~ density so that more apartments could be built (each w~er bedrooms than the maximum) may encourage existingold'er..~ructures in inner neighborhoods to be broken up into more apa~hich may not be the /.~ desired outcome. 51 Provide a density bonus for All new apartment buildings that contain~'~~an three Given that new apartment buildings Commission Not handicapped accessible dwelling units apartments must be handicapped~sible. In thej~roposed must already meet ADA indicated little approved. that contain a small number of zoning code the m~c_y of e_a~ch.aPa~me_~..?i! requirements and that the interest in bedrooms, has been reduced~t~/~e in the RNS-12, RS-12, RM-12, RIV~. ramifications in the older making this 20, RNC~ones. Any new apartments, ~neighborhoods are unclear without change to the Requestor: Mark McCallum d~ intheRNS-12, RS-12, RM-12, or _.~r study, staff does not support draft. -1 Zones will have a maximum occupancy of 3 or fewer this rhal~g this change at this  unrelated persons, so units with smaller numbers of bedrooms time. should become more prevalent in these zones. According to "-....~. the Housing and Inspection Services Department all of the new 12-plexes being built around town have accessible apartments "--~... on the first floor and most of these are two-bedroom units. J Due to the age of the housing stock near downtown, there are '-. apartments that do not have accessible units. However, given that many of these properties also contain more apartment units than would be allowed today under the current zoning, it would be difficult to create an incentive high enough to trigger redevelopment. Such an incentive may also run counter to historic preservation goals in these areas. Informal Proposed Amendment Explanatory Notes Staff Recommendation Meeting 8-01-05 8-18-05 Incorporate inclusionary Inclusionary zoning is one way to achieve mixed income Staff does not recommend ~n Not provisions into the zoning code neighborhoods and ensure that new developments contain including inclusionary zonin! indicated little approved. would require developers to build a )ercentage of affordable housing units. A number of provisions in the of interest in certain percentage of units within each need to be answered before proceeding with such a the zoning co pports making this new development that would be program: continue and analysis of change to the affordable to those at or below area ,, What in( will be targeted? ques for possible draft. median income. · Will the focus rental housing or in the zoning code at affordable own~ apartme~ some future date. Requestor: Jerry Anthony and Patty Condos? Single family Santangelo · How will the program be admini., there be requirements for continu, ese units over time? · Will a dem be offered as a means of g the developer for building affordable How much of a bonus is necessary? Will there be an option for paying fees in lieu of providing the affordable units? If so, how will this fund be managed and allocated? Given the complexity of designing and implementing an inclusionsary zoning program, the staff recommended and the Commission concurred that such an effort should be considered separately from the zoning code rewrite project. In addition, the City has convened a Scattered Site Housing Taskforce that has been studying affordable housing issues, the dispersal of subsidized housing in the community, and is expected to make recommendations when their work is complete. ' " ' Informal Public Proposed Amendment Explanatory Notes Staff Recommendation Meeting Hearing/ 8-01-05 Decision 8-18-05 / 53__ Table 5A-2: Minimum Parking Currently, apartments with more than 3 bedrooms are not Staff supports the changes proposed in Commission "N~ot approved. "R'eq~.~ments (p.231). required the same amount of parking as the same size the new Code for parking in the PRM indicated I~t~× Recons~ proposal in the apartments in other zones of the City. In other multi-family Zone and would like to see how these intere~st~n new code thatWeul.d..increase the zones, 3 parking spaces are required for a 4-bedroom new provisions influence the density ....~a~ing this parking requirements"tmth.~ PRM apartment and 4 parking spaces are required for a 5- and spillover parking issues in ,-' change. Zone forapartments with la~ bedroom apartment. In the PRM Zone, only 2 parking neighborhoods close to the Univ..er-~ numbers of bedrooms. -~ s,~paces each are required for 4- and 5-bedroom apartments, and downtown. Therefore, s.~aff does amendrpe~t proposed not support the Requestor: Larry Svobada The rea"se,q~hatthere is a break given on the parking in the by Mr. Svobada. / PRM Zone in~urrent zoning code is that this zone is intended forareas~,-I~eto downtown and the University. When thePRM Zone w~s,e.~tablished, the City predicted thatfewer parking spaces wo~eed to be provided, · b~enants would chob'se~.ot to own a car w,~3efi ~ntown c'Omm_.ercial s.~wCces. H~or parking was highe~ ~ it e. ! h e/i~Sro .x ~.'r~,y,.t0 ~g ~r parking ohto~ ~rticularly truefor-4~ ~. ffe cte ,th isallowedmore ~h fewer parking spaces ~ therefore, theparking ~ing spaces foreach 4 and 5~he PRM Zone. The parking ~ isactuallydecreased '~'--..~ parking space for each unit. These changes in the parking requirements should encourage the development of apartments with smaller .. numbers of bedrooms on properties that have limited space " for off-street parking. 4 and 5 bedroom units would-still be "~. allowed, but will likely occur on larger properties that have '---.... space for the off-street parking that is needed for these larger units. The overall effect will likely lessen the impact of spillover parking onto surrounding streets. Informal Public Proposed Amendment Explanatory Notes Staff Recommendation- Meeting Hearing/ '~ 8-01-05 .Decision -'-~ ~ 8-18-05 54 14-4E-5E and 14-4E-6C (pp. 221 ~nt~ code a nonconforming use is allowed to be Staff believes that any standar~:J~---'~f Commission Approved 3-2 & 222) Increase the allowable rebui!t_eve~most totally destroyed by fire, explosion, between 50% and 75~~d be a indicated little damage for nonconforming actof God orby a p~emy. Given that the intent of the .reasoned and. an interest in structures from 70% to 75%. The nonconforming use provisions~ring properties into ~ment over theexistingcode. making this draft speCifies that nonconforming c°mpliance °ver ti~rd ~s~°vedylenient. ~:~ change to the structures damaged beyond 70% research~ otherzoning codes t~ draft. of the assessed value of the reconstructionof nonconforming u~ses~dt'~they are-'~--~ structure may not be rebuilt completely oralmost co~estroyed. O{her codes --'--- without bringing the structure and h~centage of destruction the use into compliance with the ~d from 50-75 percent of theassessed value. '~...._ Code. The request is to inc~~ reviously, Iowa City's Code allowed reconstruction only if a this fig~ structure was damaged less than 50 percent of the assessed value. The proposed code includes a reasonable :e'stor:KarenKubby reduction from 100% to 70%. The requested change is ~- minor - an increase from 70% to 75%. Informal Public Proposed Amendment Explanatory Notes Staff Meeting Hearing/~~ Recommendation 8-15-05 Deci~n 8,,4s-os 55 Mak~e some allowance for cottage- In general commercial zones are intended for commercial uses and Staff is in support of The ./.~ Approved 5-0 typeTrldu~es to locate within retail industrial zones are intended for industrial uses. Industrial zones are making this change, request~ commercial z~,e~n the city. Clear often used to create a sanctuary of land available only to industrial users, am...e.~ment up any ambiguity in'the...~de in this because commercial businesses tend to Outbid industrial uses for the .w~s received regard, ~ available land. On the other hand, commercial zones are crafted to ~ subsequent to exclude most industrial uses because the associated externalities, such~ this meeting. Requestor: Eric Bochner '"as.q~se, dust, odor, and semi-truck traffic, may discourage the kind of Staff is requesting ~ comm~lopment desired for a particular area. direction from However, there a"m-a~umber of businesses that fall into a gray area ~-~ the combining elements ot"mt~, small-scale manufacturing, and wh~le Commission sales. For lackofa betterteh'm~hese "cottage-type" indus.~, such as at their b~es, artist's'aP, c!~rtisan's studio~sc-rfiay have a August 15 d~e~"Kthe zoning code. With informal ~ch isthe principal meeting. ~"tan.~eS where theretail. ~l~z~tion isdesirable ~cale, the_b _.~ss may fit ~e: While t.~..u, rrent ~ud.g. ment .call _on a ~ ~on on thepartofthe / pplicant and the city staff. Creating clear standards in the zoning code ~ for such uses will open up opportunities for small start-up operations that need a retail location. ~ Listing light manufacturing, general manufacturing and wholesale sales ~ as "provisional uses" in the CC-2, CB-5, and cB.10 Zones will help clear ~ up this gray area in the code. Suggested provisions include making sure ~ there is a significant retail component to the operation and limiting the ~ size of the manufacturing component. Such provisions will help to ~' prevent externalities such as excessive truck traffic, noise, odor, and dust~"'"'~' ' . ~ that are often associated with large industrial operations. City of Iowa City MEMORANDUM TO: Steve Atkins, City Manager FROM: Chris O'Brien, Parking Manager DATE: September 2, 2005 RE: Number of Downtown Parking Spaces As a result of the opening of the Court Street Transportation Center, the number of City owned parking spaces has increased from 3730 to 4373. While parking meters have changed locations, the number of on-street metered stalls did not change. Following is a breakdown of all city owned spaces spaces; Capitol Street Garage 875 Dubuque Street Garage 625 Chauncey Swan Garage 475 Tower Place Garage 511 Court Street Trans. Ctr. 643 On-street meters & lots 1244 Total City owned spaces 4373 Please contact me if you have any questions. Cc: Joe Fowler Mark Fay Mark Rummel BUILDING PERMIT INFORMATION August 2005 KEY FOR ABBREVIATIONS · o~° . Type of Improvement' ADD - Addition AL T- Alteration REP- Repair FND - Foundation Only NE Vg - New OTH - Other type of construction Type of Use: RSF- Residential Single Family RDF - Residential Duplex RMF - Three or more residential RA C - Residential Accessory Building MIX- Mixed NON- Non-residential OTH- Other Page: 2' City of Iowa City Date: 9/1/2005 Extraction of Building Permit Data for To: 8/1/200S Census Bureau Report From: 8/31/2005 Type Type Permit Number Name Address lmpr Use Stories Units Valuation BLD05-00558 CAROUSEL MERCEDED BE]~ 809 HIGHWAY #1 WEST ADD NON I 1 $26,200 CANOPY OVER WEST ENTRANCE BLD05-00616 BOWMAN VENTURES 310 E PRENTISS ST ADD NON 1 I $3,500 EXTERIOR BEER GARDEN FOR RESTAURANT/BAR BLD05-00631 HOOPLA 108 COLLEGE ADD NON 2 I $1,500 METAL FRAMED EXTERIOR CANOPY FOR BUSINESS I Total ADD/NON permits: 3 Total Valualion: $31,200[ BLD05-00615 CHARLES HAWTREY 715 S SUMMIT ST ADD RAC 1 I $35,000 ADDITION FOR DETACHED GARAGE I Total ADD/RAC permits: 1 Total Valuation: $3s,oooI BLD05-00562 AUR 902 -904 N DODGE ST ADD RMF 2 1 $40,000 DECK ADDITIONS TO RMF BLD05-00565 AUR 505 -15 JEFFERSON ST ADD RMF 2 I $30,000 DECK ADDITIONS TO RMF BLD05-00564 AUR 21 N JOHNSON ST ADD RMF 2 I $24,000 DECK ADDITIONS TO RMF BLD05-00566 AUR 922 E COLLEGE ST ADD RMF 2 I $20,000 DECK ADDITIONS TO RMF BLD05-00563 AUR 906 N DODGE ST ADD RMF 2 1 $18,000 DECK ADDITIONS TO RMF [ TotalADD/RMF permits: 5 Total Valuation: $132,000~ BLD05-00576 PAT FARRANT 1050 WOODLAWN ADD RSF 2 1 $160,000 ADDITION TO SFD IN HISTORIC DISTRICT BLD05-00617 PHELPS, DENISE M 1110 KEOKUK ST ADD RSF 1 I $75,000 ADDITION FOR SFD BLD05-00550 GERRY & ROSEANNE BEAR 610 BROOKSIDE DR ADD RSF I 2 $58,230 ADDITION FOR SFD BLD05-00556 TRAVIS BUHMEYER 419 2ND AVE ADD RSF 2 1 $50,000 2ND STORY/GARAGE ADDITION FOR SFD BLD05-00360 KALB, PAUL F 1012 HUDSON AVE ADD RSF I 1 $35,000 ADDIT1ON AND REMODEL OF SFD BLD05-00541 ANGELA HOTH 905 RIDER ST ADD RSF 2 I $29,000 ADDITION FOR SFD BLD05-00561 BOB FORBES 54 PENFRO DR ADD RSF 1 1 $20,500 SCREEN PORCH AND DECK ADDITION FOR SFD FRONT ENTRY REPAIR BLD05-00620 FRIESTAD, GREGORY K 2507 PRINCETON RD ADD RSF 2 1 $20,000 3 SEASON PORCH AND DECK ADDITION FOR SFD BLD05-00575 SHARON ASARI 3053 HASTINGS AVE ADD RSF 2 I $19,848 3 SEASON PORCH ADDITION FOR SFD 'Page: 3~ City of Iowa City Date: 9/1/2005 Extraction of Building Permit Data for To: 8/1/2005 Census Bureau Report From: 8/31/2005 Type Type Permit Number Name Address lmpr Use Stories Units Valuation BLD05-00609 RICK DOWNING 1112 WEEBER CIR ADD RSF I 1 $13,000 SCREEN PORCH ADDITION FOR SFD BLD05-00504 NORMAN L & STEPHANIE L 3028 RADCLIFFE AVE ADD RSF I 0 $12,100 Four season porch BLD05-00626 BILL VORHIES 936 SCOTT PARK DR ADD RSF 2 I $11,000 GARAGE AND MUDROOM ADDITION FOR SFD BLD05-00532 GARY SCHOOLEY 1817 GRANTWOOD DR ADD RSF I 0 $10,188 ADDITION TO SFD BLD05-00597 AMANDA MURPHY 2109 F ST ADD RSF 1 1 $10,000 SCREEN PORCH ADDITION FOR SFD BLD05-00629 MARK HENRICHS 601 TEMPLIN RD ADD RSF 2 1 $3,400 CONVERT DECK TO SCREEN PORCH FOR SFD BLD05-00598 LISA R WILCOX 224 RICHARDS ST ADD RSF 1 1 $2,500 DECK ADDITION FOR SFD BLD05-00448 JAMES & BECKY BUXTON 1710 E COLLEGE ST ADD RSF I I $1,000 MOVED SFD ON LOT WITH ADDITION AND GARAGE BLD05-00580 MATT HARDING 5 BANGOR CIR ADD RSF 2 1 $1,000 DECK ADDITION FOR SFD Total ADD/RSF permits: 18 Total Valuation: $531,766 BLD05-00543 IOWA CITY COMMUNITY S( 2501 BRADFORD DR ALT NON 1 I $1,883,000 WINDOW REPLACEMENT FOR JUNIOR HIGH BLD05-00442 OTOLOG1CAL MEDICAL SEI 2615 NORTHGATE DR ALT NON I 1 $1,700,000 CONVERT 2/3 OF OFFICE BUILDING INTO MEDICAL OFFICES BLD05-00557 HODGE CONSTRUCTION 201 S CLINTON ST 115 ALT NON 2 1 $761,560 ALTER YOUNKERS ANCHOR STORE INTO OFFICE SPACES BLD05-00520 OLD CAPITOL TOWN CENT1 201 S CLINTON ST 176 ALT NON 1 0 $43,378 Interior tennant finish BLD05-00485 HY-VEE INC. 812 S 1ST AVE ALT NON 1 0 $27,000 Photo department remodel BLD05-00553 STEVE PAJUNEN 124 WASHINGTON ST ALT NON 2 I $24,000 INTERIOR REMODEL OF COPY CENTER BLD05-00471 HANES, PAMELA A 1012 S GILBERT CT ALT NON 1 0 $1,000 change restaurant to retail space Total ALT/NON permits: 7 Total Valuation: $4,439,938 BLD05-00571 JOSEPH PATRICK 1720 G ST ALT RAC 2 1 $8,200 ADD BATHROOM TO GARAGE STUDIO SPACE I Total ALT/RAC permits: I Total Valuation: $8,200 BLD05-00578 CHRISTIAN RETIREMENT S1 701 OAKNOLL DR ALT RMF 2 1 $100,000 UPDATE CORRIDORS lN EXISTING PORTION OF RETIREMENT COMMUNITY BLD05-00601 JOHN & JUDY WATSON 1640 SOMERSET LN ALT RMF I 1 $20,067 CONVERT DECK TO SCREEN PORCH Page: 4r City of Iowa City Date: 9/1/2005 Extraction of Building Permit Data for To: 8/1/2005 Census Bureau e"o'* From: 8/31/2005 Type Type Permit Number Name Address lmpr Use Stories Units Valuation BLD05-00602 JOHN & KATHY WACHEL 51 SOMERSET PL ALT RMF I 1 $20,067 CONVERT DECK TO SCREEN PORCH BLD05-00603 FRANTZ CONST 1641 CLIFFORD LN ALT RMF 1 I $5,950 BASEMENT BATHROOM BLD05-00606 SOUTHGATE DEVELOPMEN 620 CHURCH ST ALT RMF 2 1 $200 ADD INTERIOR WALL TO DWELLING UNIT I Total ALT/RMF permits: 5 Total Valuation: $146,284 i BLD05-00555 GENE & CAROL KNUTSON 137 S MT VERNON DR ALT RSF 2 $35,000 INTERIOR REMODEL OF SFD BLD05-00560 JIM ESTIN 1039 COLLEGE ST ALT RSF 1 $16,020 BATHROOM REMODEL FOR SFD BLD05-00574 TIM & LOUISE WURR 230 STANWYCK DR ALT RSF 2 $13,915 BASEMENT FINISH FOR SFD BLD05-00570 LINDA LEVY 336 MACBRIDE DR ALT RSF 2 $10,000 PITCHED ROOF OVER EXISTING FLAT ROOF BLD05-00600 PATRICIA KNOX & PTER KC 2607 FRIENDSHIP ST ALT RSF 1 $10,000 KITCHEN REMODEL FOR SFD BLD05-00635 TIM & BECKY KESOWIK 433 GALWAY DR ALT RSF 2 $6,500 CONVERT SCREEN PORCH TO 3 SEASON FOR SFD BLD05-00619 GARY HUGHES 409 BOWERY ST ALT RSF 2 $6,000 BATHROOM FOR RENTAL BLD02-00574 INGO & KATHY TITZE 2 TRIANGLE PL ALT RSF 0 0 $3,500 INTERIOR ALTERATION AND EXTERIOR DOORS OF SFD BLD05-00624 MICHAEL & SUSAN YOUNG 56 HICKORY HEIGHTS LN ALT RSF 2 1 $1,500 BASEMENT BEDROOM AND BATH FOR SFD BLD05-00582 MICHAEL T & KELLY A MC1 532 S DODGE ST ALT RSF 2 1 $1,000 Convert duplex to single family dwelling in original house [ TotaIALT/RSF permits: 10 Total Valuation: $103,435I BLD05-00572 NREP LLC 3030 NORTHGATE DR NEW NON 2 I $120,000 FOUNDATION FOR 3 LEVEL VETERINARY CLIN1C BLD05-00588 GARY R STEWART TRUST 1108 -1110 N DODGE ST NEW NON 1 1 $8,715 CARPORT ACCESSORY STRUCTURE FOR BUSINESS Total NEW/NON permits: 2 Total Valuation: $128,715~ BLD05-00608 JAMES A & HOPE I BARTON 706 CLARK ST NEW RAC I 1 $15,000 DETACHED GARAGE ADDITION FOR SFD I Total NEW/RAC permits: 1 Total Valuation: $15,000 BLD05-00547 ARLINGTON DEVELOPMEN' 119 BRENTWOOD DR NEW RDF I 2 $214,000 DUPLEX WITH ATTACHED 2 CAR GARAGES 119-121 BRENTWOOD DRIVE Page: 5- City of Iowa City Date: 9/1/2005 Extraction of Building Permit Data for To: 8/I/2005 Census Bureau Report From: 8/31/2005 Type Type Permit Number Name Address lmpr Use Stories Units Valuation BLD05-00548 ARLINGTON DEVELOPMEN 139 BRENTWOOD DR NEW RDF 1 2 $209,305 DUPLEX WITH ATTACHED 2 CAR GARAGES 139-141 BRENTWOOD DRIVE I Total NEW/RDF permits: 2 Total Valuation: $423,305 I BLD05-00625 KEVIN KIDWELL 37 COLUMBINE CT NEW RSF 2 I $670,000 SFD WITH ATTACHED 3 CAR GARAGE BLD05-00573 RUPP BLDG INC 956 TAMARACK TRL NEW RSF 2 I $396,500 SFD WITH ATTACHED 3 CAR GARAGE BLD05-00586 REGENCY HOMES 1740 MACKINAW DR NEW RSF 2 I $243,563 SFD WITH ATTACHED 2 CAR GARAGE BLD05-00613 ARLINGTON DEVELOPMEN 4326 CUMBERLAND LN NEW RSF 2 I $234,000 SFD WITH ATTACHED 3 CAR GARAGE BLD05-00587 REGENCY HOMES 1760 MACKINAW DR NEW RSF 2 $221,490 SFD WITH ATTACHED 2 CAR GARAGE BLD05-00614 SGA CONST 1009 LANGENBERG AVE NEW RSF 2 $195,000 SFD WITH ATTACHED 2 CAR GARAGE BLD05-00585 REGENCY HOMES 1720 MACKINAW DR NEW RSF 2 $192,490 SFD WITH ATTACHED 2 CAR GARAGE BLD05-00612 ARLINGTON DEVELOPMEN 4403 CUMBERLAND LN NEW RSF 2 $190,900 SFD WITH ATTACHED 3 CAR GARAGE BLD05-00595 FRANTZ CONST 3138 E WASHINGTON ST NEW RSF I $189,535 SFD WITH ATTACHED 2 CAR GARAGE BLD05-00440 SOUTHGATE 864 OXEN LN NEW RSF 2 $183,000 SFD WITH ATTACHED 2 CAR GARAGE BLD05-00604 JOHN DONOVAN 979 LANGENBERG AVE NEW RSF I $180,000 SFD WITH ATTACHED 2 CAR GARAGE BLD05-00205 ARLINGTON DEV INC 151 EVERSULL LN NEW RSF 2 $179,685 SFD WITH ATTACHED 3 CAR GARAGE BLD05-00201 ARLINGTON DEV INC 91 EVERSULL LN NEW RSF 2 $177,477 SFD WITH ATTACHED 3 CAR GARAGE BLD05-00204 ARLINGTON DEV INC 103 EVERSULL LN NEW RSF 1 $170,328 SFD WITH ATTACHED 3 CAR GARAGE BLD05-00591 P & P CONST 50 JENNIFER JEAN CT NEW RSF I $167,556 SFD WITH ATTACHED 2 CAR GARAGE BLD05-00592 P & P CONST 30 JENNIFER JEAN CT NEW RSF 1 $167,556 SFD WITH ATTACHED 2 CAR GARAGE BLD05-00508 SOUTHGATE DEVELOPMEN 9 CHARLES DR NEW RSF 2 $167,500 S.F.D. with two car garage BLD05-00203 ARLINGTON DEV INC 81 EVERSULL LN NEW RSF 2 $162,010 SFD W1TH ATTACHED 3 CAR GARAGE BLD05-00552 FRANTZ CONSTRUCTION CI 3456 NORTH JAMIE LN NEW RSF 1 $158,500 SFD WITH ATTACHED 2 CAR GARAGE BLD05-00206 ARLINGTON DEV INC 200 ASHFORD PL NEW RSF 1 1 $150,038 SFD WITH ATTACHED 3 CAR GARAGE Page :- 6 City of Iowa City Date: 9/1/2005 Extraction of Building Permit Data for To: 8/I/2005 Census Bureau From: 8/31/2005 txelauXt Type Type Permit Number Name Address Impr Use Stories Units Valuation Total NEW/RSF permits: 20 Total Valuation: $4,397,128 ~ BLD05-00579 TED PACHA 602 S DUBUQUE ST REP MIX 2 1 $6,500 FIRE REPAIR Total REP/MlX permits: 1 Total Valuation: $6,500~ BLD05-00569 MIKE BROTHERTON 420 -22 CHURCH ST REP RDF 2 I $14,784 REPLACE DECK FOR RDF UNIT BLD05-00559 ROCHESTER HILLS CONDO 640 LARCH LN REP RDF I 1 $5,042 ROOF REPAIR FOR DUPLEX Total REP/RDF permits: 2 Total Valuation: $19,826 I BLD05-00577 DELTA CHI 314 CHURCH ST REP RMF 2 1 $12,000 REROOF FRATERNITY HOUSE Total REP/RMF permits: I Total Valuation: $12,000 i BLD05-00288 BRIAN & AMY BOELK 1040 BRIAR DR REP RSF 1 1 $40,000 REPAIR OF WATER DAMAGE FOR SFD BLD05-00537 PUGHE, DEBRA 533 S SUMMIT ST REP RSF I 0 $15,200 REPLACE WINDOW SASH IN HISTORIC DISTRICT BLD05-00461 ROGERS, GAY 800 N VAN BUREN ST REP RSF 1 1 $15,000 Repair roof and foundation of barn BLD05-00621 MARTY DESENT 730 E JEFFERSON ST REP RSF 2 1 $8,000 FOUNDATION REPAIR FOR SFD BLD05-00551 ROBERT & JANET LONG 802 SANDUSKY DR REP RSF 1 2 $4,000 REPLACE DECK FOR SFD BLD05-00589 JOHSHUA DUFFEY 311 DOUGLAS CT REP RSF 1 0 $1,000 Reroof including sheathing BLD05-00516 KEVIN J & MARY ELLEN Tli~ 1825 MORNINGSIDE DR REP RSF 1 0 $700 Replace side entry Total REP/RSF permits: 7 Total Valuation: $83,900 I GRAND TOTALS: PERMITS: 86 VALUATION: $10,514,197 / I Loose dogs in Hickory Hill Park Marian Kart From: Radosevich, Stephen J [stephen-radosevich@uiowa.edu] Sent: Thursday, September 01, 2005 11:01 AM To: Sam-Hargadine@iowa-city.org; misha-goodman@iowa-city.org Cc: steve-atkins@iowa-city.org; council@iowa-city.org; terry-trueblood@iowa-city.org; eleanor-dilkes@iowa- city.org Subject: Loose dogs in Hickory Hill Park To whom it may concern; I wrote to a number of you approximately one year ago about the loose dog problem in Hickory Hill Park and the possible legal ramifications. Since then the occurrences have fallen off considerably; thank-you. Last fall and again this spring I did see a drastic decrease in the number of loose or uncontrolled dogs. Last winter and throughout the summer it was almost minimal but since there where very few people in the park because of the weather I figured this also limited any occurrences. Last night at approx 7 pm as I took my daily 5 mile run through Hickory Hill Park I encountered a small pack of loose dogs and their owners ahead of the dogs by about 70 - 80 yards. I was heading west (approx) towards the water retention dam. When I was within approx 20 - 30 yards of the dogs, two of the three dogs ran straight for me while the third went the other way toward the owners. At this point the owners were out of sight having passed around the bend in the trail rising up to the dam. The dogs were completely out of the owner's sight and any chance of verbal command & control. When the dogs were within 3 - 5 feet of me I did spray the lead dog, a black over white Border-Collie type, which veered away and the other dog followed, running back to their owners. When I reached the owners they saw me and pulled the dogs aside. I told the woman (one of the owners of two of the three dogs) that she was too late in attempting control. She realized I had sprayed the dog from the reddish streak on the dogs head. I did call this in to the police dispatcher upon my return home, about 7:30, though she seemed a bit disinterested as the department was busy with other problems I was insistent on making sure what happened was reported. As a side bar I have had run-ins with these dogs before. These owners have neither desire to leash nor even control their pets; let alone clean-up after them while in the park. The one set of owners have two of the three dogs: a black over white Border-Collie type and a black second dog.. The other owners have a Gordon-Setter type of dog. I would like to note that I had sprayed the second dog of the owners who own two of these dogs last fall. On that occasion about 5 minutes after I had sprayed the dog I came up to the Conklin street shelter (which is where all these folks always park) the husband (presumably) told me if I ever sprayed their dogs again he was going to beat the crap out of me. I shared with him that if he would leash/control their dogs this wouldn't be a problem and if he assaulted me he was in for bigger troubles than he imagined as I had already been in contact with the police/city about the dog problem in the park. The license plates for these people & their animals are 578MBO: the Gordon-Setter type 932GSY: the w/b Border-Collie and the other black dog 9/1/2005 Loose dogs in Hickory Hill Park Page 2 of 2 Stephen J. Radosevich Home: 1009 N. Governor St Iowa City, IA, 52245 Ph: 338-7725 Business: 107 SHL IIHR - Hydroscience & Engineering The University of Iowa Iowa City, IA., 52242 ph: 319.335.5933 fax: 319.335.5238 9/1/2005 Marian Karr From: Laron Jensen [laron_jensen@hotmail.com] Sent: Wednesday, September 07, 2005 4:41 PM To: jeff-davidson@iowa-city.org; anissa-williams@iowa-city.org Cc: council@iowa-city.org Subject: Traffic lane markings needed at Riverside/Burlington/Grand September 7, 2005 Mr. Jeff Davidson, Executive Director and Transportation Planner & Ms. Anissa Williams, Traffic Planning Engineer Now that you have reconfigured Grand Ave. as it meets the Riverside/Burlington street intersection, one step remains unfinished, without which I have witnessed confusion by drivers and you risk traffic accidents -- you need white lane-markers to guide traffic across Riverside to the Burlington St. bridge. Heading east from Grand onto Burlington bridge, crossing Riverside, drivers don't know which lane to follow on the bridge. Eastbound on Grand you have now made 4 lanes: the left-most is a left-turn lane, and the right-most is a right turn lane. Cars in the two middle "through" lanes have a choice of moving into any of three lanes on the Burlington bridge, and this is dangerous. I have seen near-misses when cars on Grand's second-lane- from the right do not stay in the right-most lane on the bridge, and "fight" for the bridge's middle lane with the other thru lane from Grand. This forces traffic in the other "through lane" to hug the left-most lane on the bridge for safety, and this lane quickly becomes a left-turn only lane. The fix seems cheap and simple: to paint white intermittant (dashes) lane markers to enforce lanes -- the kind Coralville uses at the !st Ave. & Second St. intersection to guide traffic from 1st Ave. westbound onto 2nd. St., or at the 25th & 2nd St. intersection, guiding traffic as it turns from 25th eastbound onto 2nd St. I would appreciate your timely consideration of this matter. Thank you. Laron Jensen (laron_jensen@hotmail.com) 1705 2nd St. Coralville 319-358-1212 IP9 AGENDA City of Iowa City City Council Economic Development Committee Tuesday, September 13, 2005 8:30 a.m. City Hall Lobby Conference Room 410 East Washington Street 1. Call to Order 2. Consideration of a Request by Baylor Chiropractic Clinic for CDBG Micro-enterprise Assistance 3. Set Next Meeting Date 4. Adjournment MEMORANDUM DATE: September 8, 2005 TO'- Council Economic Development Committee FROM: Steven Nasby, Community and Economic Development Coordinator RE: Request for CDBG Micro-enterprise Assistance - Baylor Chiropractic Clinic Bay/or Chiropractic Clinic An application for CDBG assistance has been submitted by Baylor Chiropractic Clinic. Dr. Baylor is proposing to expand his new practice, located at 560 Highway 1, through the hiring of a part- time Receptionist. Baylor Chiropractic Clinic is requesting $25,000 in CDBG assistance as a forgivable loan for working capital and to purchase equipment. Dr. Baylor has already received $20,000 from the State of Iowa's Targeted Small Business Program. Included in the packets is the application and business plan. If you have any questions or need additional information please contact me at 356-5248 or via e-mail at Steven-Nasbv(~iowa-citv.oro. City of Iowa City Application for Business Financial Assistance Business Requesting Financial Assistance: Business Name Baylor_..Chiropractic Clinic Name of Authorized Person to Obligate the Business: Dr. Dion Baylor Business Address: 560 HWY 1 W Business Contact Person: _Dion Baylor Title: _Manager Telephone: __(319)248-0304 Fax: _(319) 248-0305 E-mail Address: dionb2~,,.qmail com Business Federal iD~: ._.20-2157321 Date of Application Submittal: 8/15/05 Release of Information and Certification NOTE: Please read carefully before signing I hereby give permission to the City of Iowa City (the City) to research the company's history, make credit checks, contact the company's financial institution, and perform other related activities necessary for reasonable evaluation of this proposal. I understand that all information submitted to the City relating to this application is subject to the Open Records Law (1994 Iowa Code, Chapter 22) and that confidentiality may not be guaranteed. I hereby certify that all repre- sentations, warranties or statements made or furnished to the City in connection with this application are true and correct in all material respects. I understand that it is a cdminal violation under Iowa law to engage in deception and knowingly make, or cause to be made, directly or indirectly, a false statement in writing for the purpose of procuring economic development assistance from a state agency or political subdivision. SIGNATURE OF COMPANY OFFICER AUTHORIZED TO OBLIGATE BUSINESS: NOTE: The {,.;ity Will not pr(~vide as~stance in situations where it is determined that any repre- sentation, warranty or statement made in connection with this application is incorrect, false, misleading or erroneous in any material respect. If assistance has already been provided by the city pdor to discovery of the incorrect, false or misleading representation, the city may initiate legal action to recover city funds. Section 1: Description of Business and Proposed Project 1.1. Describe in detail the proposed "project" (for example, company relocation, plant expansion, remodeling, new product line, size of building expansion, number of new jobs, amount of investment in machinery and equipment etc.): $5000 for equipment, $20,000 working capital and new hire 1.2. Provide a description and history of business: Chiropractic business actively open for 1 month and 2 weeks. 1.3. Descdbe the organizational structure of the business, including any parent companies, subsidiaries, sister companies, etc. Professional Liability Company 1.4. List the names of the business owners and the percent of ownership held by each. Dion Baylor at 100% ownership 1.5. List the business' five-digit and six-digit North Amedcan Industry Classification System (NAICS) codes or the pdmary and secondary Standard Industrial Codes (SIC codes)). 62131- Office of Chiropractic 1.6. Will the project involve a transfer of operations or jobs from any other Iowa City or Johnson County facility or replace operations or jobs currently being provided by another Iowa City or Johnson County company? If yes, please indicate the facility(s) and/or company(s) affected. No 1.7. What date will the project begin? Immediately. Be completed? 1.8. Has any part of the project been started? If yes, please describe. Yes, currently open for business however difficulties with marketing and cledcal work. A need for new hire Section 2: Financial Contributions to the Proposed Project 2.1. What type and amount of financial assistance are you requesting from the City (for example, grant, forgivable loan, loan, property tax exemption, tax increment financing rebate, etc.)? $20,000 forgivable loan, $5000 grant, total $ 25,000 2. la. If Community Development Block Grant Funds are being requested, please describe how the proposed project addresses the priorities, strategies, and goals cited in CITY STEPS 2006-2010. Page 111-Microbusiness is a High Pdority Page 123- Encourage Employment Opportunities Page 124-Encourage the Expansion and Retention of Business 2.2. Explain why assistance is needed from the City, and why it cannot be obtained elsewhere. (Specific supporting documentation evidenced by cash flow statements, income statements, etc., is requested.) If the City did not provide financial assistance, could the project proceed? I have already obtained $20,000 from Iowa Economic Development in Targeted Small Businesses program for minorities. This money was used for initial start-up, however additional funds are required to maintain the business. 2.3. In what form is the business contribution to the project? Please explain clearly (for example, sale of stock, equity investments, subordinated debt, etc.). The business will contribute to the production of chiropractic health care. 2.4. Identify all agencies or institutions involved in the project (financial and otherwise) and what their involvement is: Targeted small business loan, HPSC loan and leasing, and NCMIC leasing. 2.5. What type and amount of secudty will the assisted business provide the City? If no secudty is offered, an explanation must be provided. Note: as a general rule, for those businesses not publicly traded, personal guarantees are required in addition to other pledged business assets. Mortgage $ 1700/month What seniority or position? Lien on $ What seniority or position? Personal guarantee $ Other $ None (if none, please explain) 2.6. Summary of Project Costs and Proposed Financing Sources SOURCES (Summarize All Sources From Question USE OF FUNDS 2.7) Activity Cost A B C D Land acquisition $ Site preparation $ Building acquisition $ Building construction $ Building remodeling $ Machinery & equipment $5000 City of lC Furniture & fixtures $ Permanent working capital $20,000 City of lC (detail:) Other Other $ TOTAL: $ $ $ $ $ 2.7. Terms of Proposed Financing Code Source (include all sources in Question 2.6) Amount Type(i) Rate Source A: City of Iowa City $25,000 Forgvble loan Source B: $ Source C: $ Source D: $ Total: $ ¢)For example: forgivable loan, direct loan, grant, equity, tax abatement, etc, 2.8. Generally a decision by the City on this application can be expected within 30 days of receipt of the application. If there is an urgent need for a more immediate decision on this application, please indicate the desired timeframe and the reason for the urgency. Sept 20~, 2005 Section 3: Quality of Jobs to Be Created 3.1. How many employees are currently employed by the company worldwide (total employment including all locations, subsidiades, divisions, affiliates, etc.)? 1 3.2. If an existing Iowa City business, how many total individuals have been employed by the company at the Iowa City facility during the past year?. 1 3.3. If awarded funds, how many new full-time employees will you add to the payroll at the Iowa City facility within 12 and 24 months of the award date? The business acknowledges if it fails to create the jobs pledged below by the end of the project period and maintain them for a period of time (usually 36 months from the date of the award), it may be required to reimburse City funds for the employment shortfall, if the IoatYgrent was based on job creation. Full-Time: Part-Time: 12 months 1 12 months 1 Cumulative Cumulative Full-Time: Part-Time: 24 months 1 24 months 1 Cumulative Cumulative Note: Jobs created or retained using Community Development Block Grant Funds must be "held by" or "available to" Iow- or moderate-income individuals. 3.4. What is the estimated annual payroll for the new employees resulting from this project? $7.50~ hr- $8.50/hr 3.5. What is the starting average hourly wage rate (not including fringe benefits) projected to be: For the new employees? $_7.50._/hr For existing employees? , Owner wage from cash flow For existing and new employees? 3.6. In the following table, list positions and hourly rates for each job classification to be created and retained. List of Positions and Hourly Rate for Created and Retained Positions {use additional sheets if needed) No. Houm Hourly Create Retain Position Title Per Week Rate of Pay X owner Chiropractor/owner 60 Cash flow Asap Receptionist 20-30 $7.50-$8.50/hr Note: Every applicant should provide average hourly wages for all new and existing jobs which meet or exceed the average county wage rate by industry. Ninety percent of the project positions should have a wage greater than the federal poverty wage rate for Iowa City (30% of median income for a four person household in Iowa City). Under special circumstances, consideration will be given to those companies who cannot meet this requirement. (Contact the Community and Economic Development Coordinator at the City for current figures.) 3.7. Will any of the current employees lose their jobs if the project does not proceed? If yes, how many? Explain why: One will lose the position because of financial need to maintain the business. 3.8. Please describe the types of worker safety programs that would be available for your employees. Currently, beginning a Wellness program involving blacks in the community educating them on the importance of maintaining good health. In promoting the program, the people are introduced to a game Racquetball. Racquetball improves the quality of life by buming 600 calodes and hour, increasing the range of motion in joints in the body. It also increases the cardiovascular system by way of an aerobic workout which in turn increases the immune system. This also lowers the risk of heart disease, stroke, hypertension, diabetes, etc which are high amongst blacks. We are looking to expand this program with the aid of the City of Iowa City. 3.9. Does the business provide standard medical and dental insurance for full-time employees? If so, what percentage of the standard medical and dental insurance package expense does the company provide? Yes, Wellmark Classic Blue, Delta Dental Section 4: Economic Impact 4.1. Please document how much of your operating expenditures (raw materials, supportive services, machinery, equipment, and labor) will be spent within Johnson County. Office supplies approximately $5000 purchase locally. 4.2. What Johnson County companies do you expect to sell to that currently buy from non-eastern Iowa companies? What percentage of your sales will fall into this category? $20,000 for leased equipment HPSC and NCMIC. 4.3. What other Johnson County companies could be considered to be your competitors? Other chiropractors listed in the yellow pages. Approximately 50-55 and growing in the area. 4.4. How will this project benefit the City/County? It will give the city a role in helping to reduce the risks of heart disease not only in blacks but in all people. Yes, UIHC is a major contributor to this, but chiropractic can play a role too. 4.5. How will this project grow the property tax base of Iowa City 4.6. Beyond the present project, what future growth potential is there for the Iowa City operation. Leasing the space will also maintain the value of tax space within the building for a foreseeable lease. The business has a 5 yr contract, and plan to accrue $90,000. Once this goal has been reached we plan to reinvest by building another office in the iowa city area Section 5: Environmental Impact 5.1. Please descdbe the energy and resource efficiency programs, waste reduction, waste exchange, and recycling programs at your towa City operation. Not applicable, business is service odented for public health and Wellness care. 5.2. Do you use recycled materials in the production of any products or through the provision of any services at your facility? If so, please describe. Not applicable, service does not have a x-ray equipment. Patients in r, ccd of x-ray are referred to a facility that may provide this service. 5.3. Will you be treating, transporting, storing, and disposing above ground, on or about your business premises, in tanks or otherwise, for any length of time or for any purpose: petroleum products, agricultural or other chemicals, waste oil or other liquid waste, or any other inflammable, corrosive, reactive, or explosive liquid or gas? If yes, please specify. No 5.4. Will the Iowa City operation develop renewable energy resources or products that conserve energy? If so, please describe. Not applicable. Section 6: Community Involvement; Compliance with Law; Repayment Agreement 6.1. Please describe your business' history of contributing to the community through volunteer work, financial contributions, or other means. If a new start-up business, please descdbe commitment to becoming involved in the community. The program in which is currently planned on promotion is health wellness among minorities in the iowa city/cedar rapids area. Involving the introduction of racquetball, walking, other exercises to help lower heart diseases in the communities. 6.2. Has the business been cited or convicted for violations of any federal or state laws or regulations within the last five years (including environmental regulations, Occupational Safety And Health laws, Fair Labor Standards, the National Labor Relations Act, the Americans With Disabilities Act)? If yes, please explain the circumstances of the violation(s). No 6.3. Financial assistance from the City of Iowa City requires a repayment clause in the loan agreement with the City. The repayment clause requires a prorated repayment of the financial assistance if the company does not meet its job attainment obligation and other obligations of this agreement. Is the company willing to enter into a loan agreement that contains a repayment clause? Section 7: Required Attachments Check off each attachment submitted. If not submitted, explain why. ] Business plan (if new business) ] Profit and loss statements (3 year historical and 2 year projections) Mus~r USE C~TY FORlll ] Balance sheets (3 year historical and 2 year projection of Cash Flow) MUST USE CITY FORM ] Letters of commitment of project funds (from banks, applicant, etc.) ] Description of fringe benefits provided to employees ] Copies of the company's quarterly Iowa "Employer's Contribution and Payroll Report" for the past year and a copy of the most recent monthly payroll register [ ] Map indicating the location of the project within the community [ ] Cost estimates for construction, machinery/equipment, permanent working capital, and purchases. [ ] Certificate of Good Standing from the Iowa Secretary of State or an authorization to conduct business in Iowa. [ ] Certificate of Incumbency listing the current board of directors and current officers if a corporation or a listing of the general partners if a partnership [ ] Corporate resolution authorizing the application for City funds [ ] Corporate signatory authorization naming an officer to execute the City application and City loan documents, if approved [ ] Other Explanation/other comments: Upon review of a submitted application, the City reserves the right to request additional info.~ation in order to assist the City with its evaluation of an application. Baylor Chiropractic Clinic Dr. Dion Baylor 751 Westwinds Dr.//2 Iowa City, IA 52246 TABLE OF CONTENTS Executive Summary ............................................................................................... 2 Type of Business 2 Company Summary 2 Management Overview 3 Products and Service 4 Funds Requested 4 Company Background ........................................................................................... 4 Shareholders Profiles 4 Growth and Financial Objectives 6 Legal Structure and Ownership 6 Company Location and Facilities 6 Plans for Financing the Business 7 Organization .......................................................................................................... 7 Team Members 7 Management 7 Market Analysis ..................................................................................................... 9 Marketing Plan ..................................................................................................... 10 Advertising 10 Product Pricing Strategy 10 Promotional Strategy 11 Web Presence Promotional Plans 11 Financial Plan and Analysis ................................................................................ 11 Start-Up Costs 11 3-Year Income Statement and Balance Sheet 12 Cash Budgets 12 Appendixes Furnishings/Equipment A Financial Projections B Pre-Opening Expenses C Marketing Plan D Baylor Chiropractic Clinic Baylor Chiropractic Clinic's mission is to provide the people of Iowa City and surrounding areas a service that will help patients achieve and maintain their highest potential for health. Chiropractic health care focuses primarily on spinal function and its relationship to the nervous system and overall health. The science of chiropractic is based on the premise that good health depends, in part, on a normally functioning nervous system. Chiropractic principle emphasizes that the body is a self-regulating, self-healing organism and that body function is controlled and coordinated by the brain, spinal cord and the nerves that branch throughout the body. The chiropractic approach to better health is to locate and remove spinal dysfunction and nerve interference, returning the body to its natural state of health and wellness. Baylor Chiropractic Clinic will promote chiropractic education to the public as well as provide quality chiropractic care enhanced by orthotics, nutritional advice, massage therapy, rehabilitation and physiotherapy modalities, and exercise. Baylor Chiropractic Clinic is applying for a line of credit of $54,940 to start their new chiropractic practice. This loan is to be amortized for 7 years at an estimated 7.5% interest rate. Out of the loan proceeds, $13,660 will be used for acquiring fixed assets, $5,700 for start-up expenditure and $35,580 for working capital. Acquired fixed assets, all assets of the practice and certain personal assets will be offered as collateral. The following business plan illustrates our future financial goals and abilities for debt service. Executive Summary Type of business Baylor Chiropractic Clinic is a start-up business that will provide chiropractic care to the people of Iowa City and surrounding areas. Company summary Baylor Chiropractic Clinic will be established as a professional limited liability corporation to maximize liability protection of the shareholders' personal assets and minimize income taxes. Baylor Chiropractic Clinic will acquire the necessary licenses and permits needed to operate a chiropractic clinic. As a new business, it is expected Baylor Chiropractic Clinic will satisfy the nationally increasing demand for chiropractic health care services. Baylor Chiropractic Clinic will provide the following chiropractic health care services; chiropractic adjustments, nutritional advice and products, massage therapy rehabilitation and physiotherapy modalities, orthopedic supports/products, orthotics, radiological examinations, physical examinations, and patient education. Baylor Chiropractic Clinic is a new independent business that will be profitable for several reasons. Currently, alternative health care is the fastest growing form of health care in the United States. Chiropractic is receiving greater acceptance every day through education and research. Numerous independent research studies demonstrate the effectiveness and economic benefit of chiropractic care. This is creating a greater public awareness and utilization of chiropractic services nationwide. The goal of the doctor of Baylor Chiropractic Clinic is to operate a successful chiropractic health and wellness center by providing the community with quality chiropractic care. Long- term goals include expansion of the business to include satellite offices in the surrounding communities. Baylor Chiropractic Clinic will be open for business Monday through Wednesday from 8 AM to 1 PM and 3 PM to 5 PM, Friday 8AM to 1PM and 3PM to 5PM, then on Saturday from 9 AM to 12:00 Noon. As an additional service to our patients Baylor Chiropractic Clinic will offer services by appointment outside our regularly schedule hours. To capitalize on all new patient opportunities Baylor Chiropractic will have the office phones attended 24 hours a day, 7 days a week. This will be accomplished via the use of call forwarding to the doctor's residence when they are not in the office or via the use of an answering service. The doctor of Baylor Chiropractic is a graduate of Palmer Chiropractic College, which is accredited by the Commission on Accreditation, of the Council on Chiropractic Education. The Doctor of Chiropractic degree required 90 or more semester credit units prior to starting the program and the core curriculum requires over 4,400 hours of classroom instruction and clinical experience, including the internship. The purpose of the Doctor of Chiropractic degree is to provide the doctor with a core of knowledge in the basic and clinical sciences and related health subjects sufficient to perform the professional obligations of a primary care physician. It is anticipated that as a result of formal education and training, enhanced by association with qualified consultants in the chiropractic profession and the field of business, Baylor Chiropractic Clinic will quickly obtain its share of the marketplace. Management overview Knowing that proper management sets the foundation for and facilitates the success of any business, Baylor Chiropractic Clinic has contracted the services of Kats Management, the largest professional chiropractic management company in the country. Following the advice of Kats Management will ensure the proper development of our management protocol. Baylor Chiropractic will also obtain Kooyman Tax Service for bookkeeping, payroll, and other financial management services. Legal services and advice will be obtained by Johnston & Nathanson attorneys at Law P.L.C. Products and Services Baylor Chiropractic Clinic's primary form of treatment will be the chiropractic adjustment. Additional forms of treatment to be used to supplement the chiropractic adjustment may include nutritional supplements, rehabilitation and physiotherapy modalities, orthotic support, massage therapy, trigger point therapy, surface EMG, and orthopedic supports/products. The variety of services will help differentiate Baylor Chiropractic Clinic from the local health care marketplace. Funds requested Baylor Chiropractic Clinic is requesting a commercial or SBA loan to open a new and innovative chiropractic clinic. Baylor Chiropractic Clinic is requesting a term loan and a working capital line of credit for the amount of $54,940 with initial repayment delayed for six months from the date of opening the office. Baylor Chiropractic Clinic would make interest only payments the first six months. The total term loan would be set up on a 10-year repayment schedule without early repayment penalty. The line of credit would approximate $36,000 and allow Baylor Chiropractic Clinic to draw funds during the first year as needed for working capital and additional equipment. The line of credit would then be rolled into a term note after one year. The loan proceeds would be applied as follows, Furnishings and Office Equipment 13,660 Non-recurring/Other Start-up Expenses 5,700 Initial Start-up Working Capital 35,580 TOTAL $54,940 Company Background Shareholder profiles The Doctor of Baylor Chiropractic Clinic chose chiropractic as a career because it offers them a sense of achievement, personal freedom, and most importantly the satisfaction of knowing that you are making a difference in the quality of human life. The simple truth being, there has never been a better time to be a Doctor of Chiropractic. Dr. Dion Baylor graduated from the Palmer Chiropractic College in June, 2004. His work experience includes over 2 years in chiropractic care as an associate doctor. He received confidence, leadership skills, and the ability to effectively communicate with people through his varied experiences during his tenure as an associate doctor. His commitment to patient welfare will be seen through the quality of patient care and positive outcomes he will provide. Furthermore, Dr. Baylor works well independently and as a member of a team. Growth and Financial Objectives Being a start-up company, Baylor Chiropractic expects to be a competitive business by the end of year one. Being conservative, Baylor Chiropractic Clinic used the income and cash flow projections of one doctor for the first year. See Appendix B Legal Structure and Ownership By consulting with Kats Management, an attorney, and an accountant Baylor Chiropractic Clinic will be legally organized as a professional limited liability corporation. Dr. Baylor will own 100% of the outstanding shares of the corporation. Company Location and Facilities Baylor Chiropractic Clinic intends to conduct its business in the south part of Coralville. Baylor Chiropractic Clinic plans to lease approximately '1200 square foot space at around $1500 a month. The selection of this location is based on the current demographics of growth of Coralville. The facility will require little renovation. The location will have ample parking space, high visibility, and easy access for patients. Finally, the selection of this location will allow ample space for future expansion. ARer following Kats Management's criteria for demographics and specific office location, Baylor Chiropractic Clinic feels that Coralville is the optimal location for our new clinic. Organization Plans for Financing the Business Baylor Chiropractic Clinic is applying for total lending of $$4,940 to start their new chiropractic practice. In addition, the shareholders will be contributing cash and assets totaling $11,000 as their initial investments. Team members In addition to the full time doctor, Baylor Chiropractic Clinic will initially employ one full-time Chiropractic Assistant (CA). The CA will be hired prior to opening and will assist in, the clinic development. The CA and doctor will provide the secretarial and bookkeeping services. The previous work experiences of the doctor will provide Baylor Chiropractic Clinic with a competitive advantage in the marketplace, from both an operational as well as marketing aspect. Management The management for Baylor Chiropractic will be the responsibility of the shareholders. Kats Management has been contracted to provide their "Business Development System" to aid in market/patient development and designing and controlling business systems. A proven software designed for health care professions will be utilized. A qualified accountant will be retained to compute taxes and file quarterly returns. A legal firm will be retained to review all legal contracts and documents necessary for initiation of the business, and will be utilized as warranted thereafter on a fee-for- services basis. The shareholders will also utilize other resources such as the Chamber of Commerce, business information centers, tax guides, and Small Business Administration management materials. The doctor are required to complete continuing education requirements and will attend other informative seminars to remain current on information pertinent to the management of Baylor Chiropractic Clinic. The combination of these resources, coupled with the previous work experience and excellent education the shareholders received at Palmer College, will allow the clinic to establish and build a solid reputation. Baylor Chiropractic will strive to provide a service-oriented and cost-effective service, which will provide financial strength and stability to the business. Market Analysis Description of Market Analysis There is a substantiated growing demand for natural health care services as the consumer becomes increasingly interested and educated in disease prevention and health maintenance. Chiropractic is recognized by federal and state governments as a viable alternative to traditional health care services and, as such, is accepted for reimbursement by government-sponsored insurance programs, most third-party payers and managed care plans. Consumers of all ages, income and educational background are known users of chiropractic services. Baylor Chiropractic intends to serve all elements of this growing market. An estimated 80% of the population will experience back pain at some time in their lives. Chiropractic is one of the most recognized methods used to treat back pain, as well as, many other conditions. Baylor Chiropractic will acquire professional listings in the Yellow Pages and other directories that include health care services, and participate in all health care education programs in the community. It is estimated that approximately ten percent of the health care service visits made annually are to Doctor of Chiropractic. The current population of Coralville and surrounding areas totals nearly 112,000 with steady projected growth. With the supporting population and the competitive element of 45 doctors of chiropractic in Coralville, it is reasonable to estimate that Baylor Chiropractic would successfully achieve a new patient volume of 1,500 over a five-year period with subsequent return visits, meeting the national average of 108/week. In the future, the clinic will expand our market potential by establishing satellite clinics in surrounding communities. Currently established chiropractors in the Coralville area collectively enjoying a steady to increasing share of the health care service market by offering scientifically based natural health care services. There are forty-five chiropractors that will be competing for the market share in our area. Coralville and the surrounding areas exhibit a ratio of 1:2500. This will enable Baylor Chiropractic a steady growth due to the sufficient ratio of chiropractors to the population. Baylor Chiropractic will have a market advantage by providing comprehensive chiropractic health care services in the form of chiropractic adjustments, chiropractic biophysics, orthotics, nutritional supplements, rehabilitation and physiotherapy modalities, radiological examinations, physical examinations, and orthopedic products. Professional fees for services rendered by Baylor Chiropractic will be set to reflect the reasonable and customary fee structure of the area. Our expected fee structure is included in appendix B. Marketing Plan The Marketing Plan Advertising for Baylor Chiropractic will target major consumers by using incentives, while still being legal and ethical. Advertising will be done on an internal and external basis, as suggested by Kats Management. Internally, Baylor Chiropractic will utilize a patient referral program, use of letterhead and business cards, report of findings, internal signage, doctor's resume, spinal care classes, office d6cor, reactivation, and patient appreciation days. External advertisements will consist of a Yellow Pages ad, seasonal cards, newspaper ads, newspaper inserts, newsletters, spinal screenings, radio/TV, outside signage, news releases, on-hold messages, direct mail, office brochures, medical/attorney referral program, an open house, civic groups, public speeches, topic of the month, and donations/contributions. Product Pricing Strategy Baylor Chiropractic will set its fees and reimbursements based on the local and national average. Appendix B provides our detailed list of product and service fees. Baylor Chiropractic believes that Coralville, North Liberty, West Branch and the surrounding area will support and provide us the opportunity for rapid growth. Promotional Strategy Baylor Chiropractic will utilize a pre-opening promotional strategy two months prior to opening and will continue this promotion during the first year of practice. Promotional activities will include a chiropractic health exhibit/spinal screening, direct mailing, yellow page advertising, newspaper advertisement, grand opening/open house, and topic of the month. In addition, the doctor of Baylor Chiropractic will take every opportunity to introduce himself and promote the clinic through public exposure, attendance and speeches at local businesses, civic and social organizations. Understanding that advertising and public relations can be extremely beneficial for the growth of our practice, Baylor Chiropractic will utilize Kats management consultants to help set up our New Patient Activity Plan. A promotional strategy schedule in the form of an activity calendar is listed in Appendix D. Internet Promotional Plans Baylor Chiropractic will create a web page that will enable the public to learn more about chiropractic health care and become familiar with our clinic. To increase exposure to our web site, we will include our web address on our business cards and any other visual advertisement. In addition we will provide monthly newsletters via e- mail. Financial Plan and Analysis Start-up cost Baylor Chiropractic is requesting a line of credit of $54,940. This amount will cover all start-up expenses and capitalization for the first 12 months. Start-up expenses will include equipment, office furniture, initial deposits (rental, telephone, utility, etc.), advertising, licensing, insurance (rental, malpractice and disability), payroll, and management fees. A detailed list of furnishings and office equipment costs is listed in appendix A. A detailed list of pre-opening expenses is provided in Appendix C. 3-Year Income Statement and Balance Sheet As with any new business the initial start-up cost and capitalization can be substantial. Baylor Chiropractic has developed a business plan with monthly/yearly cash flow projection to support the viability of this loan request and to illustrate our anticipated debt service requirements. A comprehensive 3-year income statement and balance sheet is listed in Appendix B. Cash Budgets Baylor Chiropractic has established cash budgets for the first 3 years. The first year budget will encompass the initial twelve months of business and pre-opening expenses. The cash budgets are listed as part of the 3-year income statement and balance sheet in Appendix B. Steven Nasb]/ From: Dion Baylor [dionb2@gmail.com] Sent: Monday, August 29, 2005 4:25 PM To: steven-nasby@iowa-city.org Subject: Appendix A for Business Plan BP Appendix A.doc (93 KB) Steven, Thanks for all of your help. I hope you had a good weekend and and Great upcoming week. -Dion Baylor *** eSafe scanned this email for malicious content *** *** IMPORTANT: Do not open attachments from unrecognized senders *** Appendix A FURNISHINGS & OFFICE EQUIPMENT COSTS OFFICE FRONT Illuminated sign $ 900 Business hours sign 60 $ 960 WAITING ROOM Chairs (2) $ 200 End tables (1) 100 Coat rack 60 D6cor 2,000 $ 2,360 RECEPTION AREA Chairs (1) $ 100 Desk Calculator 20 Supply cabinet Cash drawer 75 File cabinet Telephone answering machine Computer Computer software 2,800 Copier $ 2,995 DOCTOR'S OFFICE Desk $ Chair Bookcase 250 Desk lamp Skeletal model of spine 200 D6cor 250 $700 FURNISHINGS & OFFICE EQUIPMENT COSTS - Continued EXAMINATION ROOM/TREATMENT ROOM 1 Exam table $ Desk Chairs (2) Wall charts Exam equipment $5000 Scales First aid Gowns 225 Myovision Semg Leasing 5,500 D6cor 200 $ 5,425 TREATMENT ROOM 2 Adjusting table Leasing 7,000 Side posture table Chair 200 Wall charts 100 Intersegmental Traction table D~cor 600 $ 900 TREATMENT ROOM 3 Massage table Chair 75 Wall Charts 100 Stim Gel/Pads 200 Cabinet 175 D6cor 225 Ultrasound/Stim. Inferential 800 $1,575 X-RAY ROOM (Currently not Applicable) X-ray unit Leasing Cassettes/screens Calipers Flashers Red light Cabinet Lead lining FURNISHINGS & OFFICE EQUIPMENT COSTS - Continued DARKROOM (Currently not Applicable) X-ray processor Leasing ID printer Film bin Mitchell markers View Box Chemicals Fire extinguisher Cabinet Refrigerator GENERAL OFFICE SUPPLIES Bulletin board $ 45 Dictionary Rolodex card files (2) 80 Stapler 2-hole paper punch Wastebaskets Tape dispenser 10 Scissors (2) Custom rubber stamps 85 Pencil sharpener 15 Door mat 40 Towel dispensers (2) 40 Rulers 10 Restroom items (mirrors, towel & paper 110 dispenser, cub dispenser, handrails) Letter opener 5 Misc $2,000 $2,440 Total Furnishings & Office Equipment $17,355 APPENDIX B INCOME PROJECTIONS Listed below is the fee schedule, which Baylor Chiropractic plans to follow: Case History/Orthopedic-Neurologic Exam/ $ 130 Report of Findings X-Ray Examination 170 Progress Exam 40 Office Visit (Brief Exam/Spinal Adjustment) 50 Physiotherapy 20 ADDITIONAL COSTS AS NEEDED: Cervical X-ray - 1 view (each) $ 47 Thoracic X-ray - 1 view (each) 49 Lumbar X-ray - 1 view (each) 52 Lumbar Support 50 Cervical Pillow 28 Spinal Pelvic Stabilizers 140 Molded Back Support 88 Based on the above fee schedule and recommended schedule of care, the average revenues generated per month per patient are as follows: FIRST MONTH 1~t Visit - Case Histo~/Ortho-Neuro Exam/X-ray $ 300 Five visits the first week 250 Three visits per week for three weeks 450 Therapy 560 Progress Exam 40 TOTAL FIRST MONTH $1600 SECOND MONTH Two visits per week for three weeks $ 300 Therapy 120 TOTAL SECOND MONTH $ 420 THIRD MONTH One visit in two weeks (two visits/month) $ 100 Therapy 40 TOTAL THIRD MONTH $140 FOURTH THROUGH TWELFTH MONTH *One visit per month $ 50 At the end of the third week, a re-examination is performed to determine the patient's progress. *After the recommended schedule of care, the typical patient will visit the clinic for supportive care every month ($50.00 per office visit). Appendix C OTHER NON-RECURRING AND START-UP EXPENSES Rental Deposit $ 4,000 Telephone Deposit 200 Utility Deposits 300 Other Miscellaneous 1,200 TOTAL $ 5,700 April 4, 2005 Mr. Dion Baylor d/b/a Baylor Chiropractic Clinic 751 West Winds Drive, #2 Iowa City, IA 52246 RE: Targeted Small Business Financial Assistance Program TSB-05~41: Baylor Chiropractic Clinic Dear Mr. Baylor: The Department of Economic Development recently approved a TSB loan and grant for an amount not to exceed $20,000 on behalf of Baylor Chiropractic Clinic. Enclosed for your review is an original Loan Agreement, Promissory Note, and Secudty Agreement as negotiated. Please sign all of the enclosed documents and return to this office. No funds can be made available until they are signed and returned to our office. We will return a final signed copy to you for your records. If you wish to retain a copy in the intedm, please make an additional copy. Enclosed are copies of the TSB "Claim Order/Claim Voucher" form. Once again, please sign the original and the two copies and return them to our office. We are also filing a "State of Iowa Uniform Commercial Code-Financing Statement-Form UCC- 1' with the Iowa Secretary of State. A copy of the UCC-1 form, as well as a copy of the fully executed loan agreement will be sent to you. If you have any questions, please contact me at 515/242-4813. We look forward to working with you. Sincerely, Donna L. Lowery TSB Program Manager wbb Enclosures 10WA DEPARTMENT OF ECONOMIC DEVELOPMENT TARGETED SMALL BUSINESS CERTIFICATION BAYLOR CHIROPRACTIC CLINIC February, February, 2007 ~ Expiration Date Director, Department No. W00414236 Date: 01 490DPL-000305841 BAYLOR CHIROPRACTIC, P.L. C . ACKNOWLEDGEMENT OF DOCUMENT FILED The Secretary of State acknowledges receipt of the following document Articles of Organization The document was filed on January 25, 2005, at 02:22 PM, to be effective as of January 25, 2005, at 02:22 PM. The amount of $50.00 was received in full payment of the filing fee. Corporation Summary Page 1 of 1 Home I Site Nap I Contact Us Home -+ Business Services --+ Search IA Corps --~ Summary Business Services Search Databases Business Services Online Filing - Addresses o Aqents * Filinqs * Names * Officers o Stock o Summary o Search Aqein Voter/Elections CorporBtion Summary Notaries Searched ba¥1or chiropractic Print Nonprofits Legal Name Chapter Corp No. Students/Youth BAYLOR CHIROPRACTIC, CODE 490A DOMESTIC PROFESSIONAL LIMITED 305841 Press/Media P.L.C. LIABILITY COMPANY Expiration Date Type Modified Publications PERPETUAL Legal No About the Office Effective Date State of [nc. ]an 25, 2005 IA Useful Links Filing Date Status Contact Us Jan 25, 2005 Active Names (viewin9 I of 1) Legal IActive No BAYLOR CHIROPRACTIC, P.L.C. Keglscerea Agent or Keservlng Full Name DION 0AYLOR Address 751 WESTWINDS DR City, ST, Zip IOWA cI-rY, IA, 52246 Home Office Full Name Address 751 WESTWINDS DR City, ST, Zip IOWA CITY, IA, 52246 Home t State of Iowa I Site Map ~ Contact Us http://www, sos. state.ia.us/corp/corp_summary.asp?corpno=E20A43BEAB715074289DOB2B6996AD3... 8/23/2005 MapQuest: Maps Page 1 of 1 560 Highway Iowa CiW IA Notes: 2005 MapQuest,com, Inc, {~'zO05 N~,VTEQ All dghts reserved. Use Subiect to License/Copyright This map is informational only. No representation is made or warranty given as to its content. User assumes all risk of use. I~lapQuest and its suppliers assume no responsibility for any loss or delay resulting from such use. http://www~mapquest~c~m/maps/print.adp?mapdata=sN3vkVrtUeCnbiXLp2kxZyCSRmbLz~6~md7wdj... 8/23/2005 KATRINA NEED YOUR HELP NOW! Dr. Dion Baylor and the community of Iowa City are teaming up to help HURRICANE KATRINA VICTIMS. During the month of (September), 2005, Dr Baylor has committed his time and resources to help the victims of Hurricane Katrina. How can you help? IF YOU ARE AN EXISTING PATIENT, Dr. Baylor will donate his services to you on (Monday, September 12th from 9-6.) Schedule an appointment on that day, and bring in a $30 donation made out to American Red Cross, and your adjustment will be given at NO CHARGE! AND, between September 6th through 16th, Dr Baylor will donate to any NE tV PA TIENTS who are referred b}, },ou: ALL NE W PA TIENTS WHO · a health history Schedule an Appointment between · spinal exam (September 13th through September · Myovision Screen 23rd AND BRING A $30 (value ofup to $130) DONA TION TO American Red Cross WILL RECEIVE: Together we CAN make a difference! Baylor Chiropractic Clinic 560 HWY 1 W Iowa City, IA. 52246 email: baylorchiropractic.com Call 248-0304 TODAY! MINUTES APPROVED CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE AUGUST 15, 2005 CITY HALL, LOBBY CONFERENCE ROOM Members Present: Ernie Lehman, Bob Elliot, Regenia Bailey Members Absent: NONE Staff Present: Steve Nasby Others Present: Meredith Hay, Eric Higgins-Freese, Joe Raso CALL MEETING TO ORDER Chairperson Lehman called the meeting to order at 8:00AM. APPROVAL OF THE MINUTES FROM JULY 19, 2005 Motion: Elliot moved to approve the minutes from July 19, 2005 meeting as submitted. Bailey seconded the motion. Motion passed 3:0. INTRODUCTION- MEREDITH HAY, VP FOR RESEARCH AT THE UNIVERSITY OF IOWA Lehman said that nearly anything that City does regarding economic development would be enhanced through partnerships with the University of Iowa. Hay said that from the University of Iowa perspective "everything" is a two way street. She said that she would like to be engaged as much as possible with the City staff and City Council. She added that with the City's efforts recruiting companies to the area, or assisting existing businesses to grow, the University is willing to help. She mentioned that there are many different ways UI could help in areas like technology or advice. Hay said that the University will start a program to recruit new faculty to the area who have their own businesses. She mentioned that it will be an entrepreneurial faculty recruitment program, and she would need help with it. She added that if UI finds these recruits they would need help from the City in terms of moving their business to Iowa City region. Elliot asked if the program is across the University, or is just in one specific section or department. Hay said that it is across the University. However, she mentioned that most of them would likely come from medicine or engineering. Hay asked how the University could help further Iowa City's plans. Lehman said that the City Council Economic Development Committee is thinking of the possibility of creating a full time economic development position. He added that they would need to formulate a good position description, and a vision statement that would not duplicate what currently is being done by other agencies, to be approved by the City Council. He said that if such a position will be created, anything that would be done would have to involve the University of Iowa. Lehman said that the University of Iowa does not to like to be addressed as an industry, but it is the biggest industry in the region. As such, he said that the City must work hand in hand with UI. Hay asked what the vision for the new position is. She asked what would be unique about the new position. Lehman said that it would be unique in the sense that it will be relative to only promoting Iowa City. He added that the City needs to create commercial development, jobs, and taxes for Iowa City. Bailey said that there are some gaps in economic development recruitment that no one covers, like retail. Nasby mentioned that there may also be a couple of firms a year that would be too small to go through other agencies, so the City will be able to provide help for those too. Lehman said that the new position will not be created to compete against other existing agencies, but to fill in gaps and partner with the other agencies. Economic Development Committee Minutes August15,2005 Page 2 Bailey said that the Committee discussed the need to create the sprit of entrepreneurship in the community similar to the existing spirit of writing in Iowa City. She mentioned that there are a lot of creative thinkers, and the City could do more for young people who are interested in starting their own business. Hay asked whether there can be a specific sector targeted, and then really go after achieving it. She said that they could not do it all. She said that they should pick one sector that Iowa City really needs and achieve that, and measure progress. Bailey said that creating the environment in which people believe that is possible to start their own business if they have an idea, they can check the feasibility and use the entrepreneur center. She said that people also have the opportunity to increase and expand their business if it is initially successful. She added that there were some small businesses that the City provided loans to in the past and that they've been around for two or three years, but certain types of businesses reach a plateau if they do not continue to ramp up, especially if competition becomes more active. She added that it has to be ongoing training in order to keep those businesses viable. Hay said that they are open to al types and sized of business. Bailey said that for entrepreneurship it is important to show young people that it is possible, to create an environment that makes it possible to start a business. Hay said that the University is consolidating all activities in economic development. She said that they have a faculty entrepreneurship program, a student entrepreneurship program, as well as a small business development center, an outreach program, and technical systems program. She added that she got permission to have these offices at Old Capitol Mall. She mentioned that they are setting up shops for small business development as well as entrepreneurial activities. Hay said that she will try to have resource foundation transferred there as well. She said that there will be a lot of signage, a lot of publicity. Hay said that they will start the technology transfer shopping, an annual activity, very public, to an entrepreneur of the year award, as well as a student entrepreneur of the year award. She mentioned that it will be a great place to talk about entrepreneurship and technology transfer. Elliot said that he feels strongly that they would need to be focused. He added that in the mean time they would also have to be flexible. He said they would have to be immediate flexible. Elliot mentioned that there are things going on in Iowa City and Coralville region that the committee is not aware of. He said that the proposed position could also inform the Council about new businesses and activities. Raso said that firms would try to delay as long as they can the announcement of anything public, not because they do not want the Council to know, but they do not want their competitors to find out, especially if the information is of competitive nature. Lehman asked Raso about his opinion about the creation of a full time Economic Development position. Raso said that they would have to lay out the purpose of the position and compare it with what is already out serving the community. He said that if there is a need of action that the existing agencies are not doing, it is the committee's role to figure out how to cover the gaps. Lehman said that there is one thing that the agencies could not do, and that is favoring Iowa City. Lehman added that the proposed position would promote the interests of Iowa City. Lehman said that it would need to promote Iowa City to businesses that might relocate here, in contrast with Raso's position, who tries to bring businesses in the area. Raso said that the best thing the community should do is to make sure they are prepared to deal with businesses, meaning having infrastructure in place, financial systems in place, acting quickly, and having available land. He said that companies look regional and not so much as specific cities anymore. Hay asked how communities communicate in attracting and getting businesses in their region. Raso said that each company has their criteria, and labor characteristics of the market, and based on the criteria the areas are limited down. Bailey said that s basically a process of elimination. Raso said that most of the time is not a choice between Iowa City, Coralville or North Liberty, but between one of these three regions already mentioned and others like Madison, for example. Elliot asked Nasby how much need there is for someone to spend more time on just the issues discussed. Nasby said that they could first find out the gaps that exist in economic development plan and Economic Development Committee Minutes August 15, 2005 Page 3 strategies. He said that one area that could use more attention is on creating and maintaining information on available lots and buildings for the Location One Information System and the City's web site. He said that a lot of the work had been done, but it could be a responsibility of a full time person. Hay said that the University of Iowa will need more wet lab space. She mentioned that she had heard the City talk about planning and designing a spec building. As this gets underway, they should take in consideration the need for more lab space and how that could be done along with the University. PRESENTATION ON INFORMATION TECHNOLOGY Higgins-Freese said that what really matters when talking about WI-FI, and WI-MAX or other technologies is how fast they are compared to each other. He said that a megabit is 1/1000 of a gigabit. He added that the orders of magnitude are quite different. He said that gigabit is faster than megabit, and megabit is a lot faster than kilobit. WI-FI stands for wireless fidelity. Higgins-Freese said that there are 4 different versions available, each having different standards. He said that new standards appear to provide faster and better connection over a longer distance, but sometimes they are different enough that they will not communicate to each other. He added that they keep improving the system, but in the same time people will have to buy more stuff to keep up with the changes. Higgins-Freese said that WI-FI is intended mostly for personal use and to connect to the internet. He said that it is not meant for heavy data, like programs due to the fact that the connection is through air, which is slow for heave data, and the connection might drop at any time. He said that most of the time WI-FI will be used for internet connection. Higgins-Freese said that when someone connects wireless, they connect to an access point which is a machine that sends out the wireless signals. He said that it is mostly free, but there are businesses that provide wireless internet access for a fee. Raso asked how much is the cost of a hot spot. Higgins-Freese said that cost is minimal. Getting the connection, the fist gigabit, through the building is a big cost. Elliot said that that is why it is more expensive than estimated to provide wireless connection in downtown Cedar Rapids, Iowa City, or Coralville. Higgins-Freese said that the reason that it becomes more expensive is because you need to make sure that your connection blanket covers every area and there will be no spot in which the connection would be lost. He added that in order to achieve that you will need to install a big number of hot spots. Elliot asked if this is similar to radio waves that lower on the dial the longer they go, the higher on the dial the shorter they go. Higgins-Freese said that it is a great way of understanding it. Higgins-Freese said that the advantages of WI-FI are that there are standards. He said that these are open standards, so any company could make a device that will work with a specific standard, in contrast with propriety standards used by the police, which allow them to talk only to each other. He added that it is a global standard, so it works all over the world. Higgins-Freese mentioned that the disadvantage is that there are so many different kinds. Another disadvantage is that they are not secure; the information is flowing through the air waves, and people could pick up on the information. Elliot asked if it is private information as it flows in the air. Higgins- Freese said that the information is private. He mentioned that even taking someone else's signal and using it is punishable. He added that there was a case in Florida, when a person was accused of word driving, going around driving the car trying to find wireless access that someone's house emits. Higgins-Freese said that WI-MAX is faster than WI-FI, and has a wider range. He said that it is more reliable, and fast enough that would do voice which means taking the voice signal from phone and answering through the computer. Higgins-Freese said that Broadband is a fast connection to the internet. If you have to use the phone line in order to connect to the internet you do not have broadband. Broadband can cover WI-FI, WI-MAX, Economic Development Committee Minutes August 15, 2005 Page 4 cable modem, or DSL. He added that DSL comes through the phone line, and cable modem comes from the cable company. DSL, he said, is like a road that you can go 55 miles an hour, but you are the only one on that road, and on the other hand, cable modem is like going on a road that everybody shares the road that can go up to 75 miles per hour; one day you could go fast, others slower. He said that DSL provides a consistent lower speed, while cable modem provides a faster variable speed. Higgins-Freese said that fiber optics is the fastest internet connection available. This is a more physical connection in the sense that it requires special wires installed throughout the building. It is more expensive. It is too expensive, and not feasible for household / individual users, and is predominantly used by businesses. Bailey asked from an economic development point of view, for high data fiber optics is what businesses go. She added that if the City plans to build a building for business, they would want to add in the infrastructure fiber optics. She asked if this would be the technology used in the future. Higgins-Freese said that the technology is developing very fast, but fiber optics would still be an existing/usable option in the future. Nasby added that as technology moves people will still be able to use fiber optics. He said that the same is currently happening with dial-up. People still use dial-up connections for the internet. Raso said that there would be huge advantages if the City could provide fiber optics in the future planned building, because companies will be very attracted by this option. He said that there are very few regions in Iowa City area that provides that type of connections. Bailey asked if regionally Iowa City is competitive in terms of technology in internet connections. Raso said that Iowa is not competitive with Cedar Rapids area, for example. Elliot said that it is disappointing to find out that Iowa City, with the University of Iowa is not the most technologically advanced in the region, or even in the State of Iowa. Bailey asked what are the possibilities for changing the existing situation. Raso said that companies like Liberty Communications need to feel that is economically feasible to come and develop. Bailey said that she would like to find what fiber optics currently exists under ground, and who controls it, to determine how to connect it and make it useful for the entire community. Raso said that they had a meeting in which a person from the University of Iowa explained the existing technology, advances, and usage. He said that it was then in his hand to set up a smaller meeting to determine what could be done, and he will do it. Elliot said that the meeting had been an eye opener. He said that he would like to find out what is the financial cost needed for improvements. BUSINESS VISIT UPDATE AND DISCUSSION OF FUTURE ISSUES Bailey and Nasby will visit CEC, Communication Engineering Co. Elliot and Nasby will go to ACT. SET NEXT MEETING UPDATE Next regular meeting was tentatively scheduled for September 20, 2005 at 8:30 AM. ADJOURNMENT The meeting adjourned at 9:37 AM. s :/pcdlminuteslecodevi2005108.15-O5. doc Council Economic Development Commi~ee Affendance Record 2005 Term Name Expires 02/01 02/17 3/17 3/31 06/21 07/19 08/15 Re~lenia Bailey 01/02/08 x x x x X X X Bob Elliott 01/02/08 x x x x X X X Ernest Lehman 01/02/06 x x x x X X X Key: X = Present O = Absent O/E = Absent/Excused NM = No Meeting ..... Not a Member MINUTES Preliminary HISTORIC PRESERVATION COMMISSION EMMA J. HAP, VAT HALL AUGUST 25, 2005 MEMBERS PRESENT: Michael Brennan, Richard Carlson, Michael Gunn, Michael Maharry, Mark McCallum, Jim Ponto, Tim VVeitzel MEMBERS ABSENT: James Enloe, Justin Pardekooper, Jan Weissmiller STAFF PP,ESENT: Sunil Terdalkar OTHERS PRESENT: Helen Burford, Rob Dipps, Bill Dostal, Jan Dostal, Ann Estin, Jim Estin, Klm Hanrahan, Ned Wood CALL TO ORDER: Chairperson Weitzel called the meeting to order at 7:07 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: Burford said that the Planning and Zoning Commission took a vote on the new zoning plan at its last meeting. She said that any kind of action or recommendations to the Planning and Zoning Commission is really being put into the public arena to be brought as arguments to City Council. Burford said that now the Commission has an opportunity to discuss specific things that have been brought up through this process that may have an impact on older communities and older neighborhoods and go back to the Planning and Zoning Commission and have a statement and request some changes. She said it won't happen before the plan goes to the City Council, and it may look like the process has ended but it hasn't. Burford said there have been good discussions on the part of the Commission, and she hoped that this reprieve would prompt the Commission to bring up these things as part of its future agenda. ITEMS FOP` CONSIDERATION: ,~35 Grant Street. Terdalkar said that this is a contributing structure in the Longfellow Historic District. He said the proposal is to build a back porch on the house. Terdalkar said that after discussions with the Design Review Subcommittee (DRS), there was a revised proposal. He said the revision shows a central porch with one side to be built with a pergola. Terdalkar said the size would be about 20 to 22 feet by ten feet wide. He said he believes the applicant agrees with the DP,S recommendations. Terdalkar said that one issue that needs to be addressed is the proposed decking material, EON, which the applicant describes as a composite material. Weitzel stated that the last page of the application is actually the plan that the DRS came up with, and everything else before that is off the table. He said that in the past the Commission has approved a plastic/wood composite material but not an all-plastic decking material. Hanrahan, the owner of the house, showed a sample of the composite material. She said she is very flexible, because she wants the porch to look like it was meant to be with the house. Hanrahan said she was considering the composite material for Iow maintenance purposes. Maharry asked if part of this would be exposed to the elements. Weitzel showed the current DRS proposal. He said that because this is a corner lot, there are setback requirements similar to a front yard. Weitzel said the decking would be iust the lower level. Ponto asked how high the decking would be off the ground. Hanrahan said that she thought it would be about 12 inches. Terdalkar said he thought it should be as Iow as possible, because of the basement windows. He said that if the decking is high, it cannot be within eight feet of the basement window. Terdalkar said he would see this as about six inches above grade, and the decking below the pergola can be just a big bigger. VVeitzel said that it can be at grade. Terdalkar said that if~ the pergola is detached from the structure, then the window wells can be built around there. He said the new proposal shows a pergola as sort of a porch with railings. Terdalkar stated Historic Preservation Commission Minutes August 25, 2005 Page 2 that the pergola would not be attached to the house, but the central porch would be attached so that water can be drawn from the roof. He said that the roof can have minimal slope for a flat roof, to drain off the water. Weitzel said the DRS was concerned about the decorative effect of the eave coming down. He said that after looking at that, the DRS realized that it would be really hard to attach something right to the fascia there, because it's projecting quite a ways from the actual structural members, because of the eaves. Weitzel said that is why the DRS is suggesting detaching the whole thing. He asked Hanrahan if she were happy with the revised proposal, and she confirmed this. Ponto asked Hanrahan if she plans to paint the upright posts. Hanrahan replied that she thought she probably would. She said that she chose not to have green treated lumber because she wants to paint it to be consistent with the trim on the house. Weitzel said another option, if Hanrahan uses the pressure- treated wood, is to wait until it grays and then stain it. He said there is an opaque, white stain available that looks like paint or whitewash. Maharry asked if the DRS resolved the issue of the composite material for the decking. Weitzel said the Commission has not approved this material in the past. Hanrahan pointed out that if the Commission has approved a different material, she would not mind changing. Weitzel said there is a material called Trex and similar products that look a lot like what Hanrahan has proposed, but they are paintable and are a little more like wood. He said the Commission has approved that material. Weitzel said the material approved by the Commission is a polyethylene/sawdust mix, and Trex is simply one brand of the material. McCallum stated that it looks like painted wood. MOTION: Ponto moved to approve a certificate of appropriateness for the proposed revision from the Design Review Subcommittee for the addition of a porch at 435 Grant Street, with the provision that the deck boards be of a plastic/wood composite or wood. McCallum seconded the motion. The motion carried on a vote of 7-0. Weitzel asked Hanrahan if she wanted the option of taking the proposal for a full pergola to the Board of Adjustment by filing for a special exception. Hanrahan said she is still considering that option but is waiting until spring to decide. Weitzel said the other option was discussed by the DRS until the zoning requirement was pointed out. Carlson said the DRS was just looking at the footprint of the original proposed pomh and looking at how to get the same square footage with something more acceptable. McCallum said that this looks more balanced and said he would support this. Weitzel agreed that it looks more balanced and is more like the original plan, but it covers up more of the back of the building. He said that neither proposal actually covers a lot of the building. Carlson agreed and said that they are both detached from the house. Weitzel said the structures aro separate, but the roof connects enough to direct water off the roof onto the covered part. He said the pergola does not touch the structure. Carlson said this is a fairly Iow impact solution. MOTION: Maharry moved to approve a certificate of appropriateness for the option of having the full pergola for the project at 435 Grant Street. Ponto seconded the motion. The motion carried on a vote of 7-0. 415 Clark Street. Dipps said that he is the builder for this project and works for Mitchell Phipps Building. He introduced Bill and Jan Dostal as the owners of the house. Terdalkar said that this is a contributing structure in the Clark Street Conservation District. He said the proposal is for an addition of about 24 feet by 23 feet. Terdalkar said there are some things that need to be addressed: the window proportions and placement, the window material, the foundation material, the existing vent stack for kitchen exhaust that would be reattached, the roofline, and the massing of the new addition. Dipps said the plan is incorrect; he said that the vent is a chimney for a wood burning fireplace. Dipps said that the owners would like to rouse the existing large, four-panel window in the back. He said that when the new addition is put on, it will have a roofline that comes out to the edge of the garage. Historic Preservation Commission Minutes August 25, 2005 Page 3 Dipps said that it will still have the metal railing, which is the first thing one would see, and behind that one would actually see siding to match the house, not shingles. Weitzel referred to the sketch that the DRS came up with. He said the DRS had a number of concerns with the plan, one of which was the alteration of the existing window, the dormer, because the dormers are so unique and characteristic of this house. Bill Dostal said that in terms of the back window, there is nothing visible from the street. Dipps said the plan is not to change the dormer but is to just shorten the window. Bill Dostal said he likes the window in its entirety, but it is something they would have to sacrifice if they want the addition. Jan Dostal said they love the house and have lived there since 1976. She said they have figured every angle that they could to try to get this to make the house look the way it was and to conform to the house as it was. Jan Dostal said this was the best they could come up with, and she thinks it is a good plan. Maharry asked the Dostals if, when they were working up the plans, they consulted the preservation handbook to see what guidelines they would have to work under. Bill Dostal said that they did not. He said they did know that their house was in a conservation district and were in favor of it, because they were concerned about the potential of commercial development in the neighborhood. Jan Dostal said that a lot of people living on Clark Street have had additions to the backs of their houses and haven't seemed to have had a problem. Carlson said the concern is not with the addition itself but is with what the addition looks like and making sure that it conforms more to the look of the house. Bill Dostal said the big window has been there since 1960. Dipps said that it is four windows mulled together. Bill Dostal said that the addition where the window is located was put on in the late 50s or early 60s. He said the window was a replacement of a window that was similar to it, with the same hole and same design. Weitzel said the concerns include loss of the lower portion of the dormer window, the spacing balance and proportion of the fenestration on the addition, and the chimney pipe, which the DRS had not realized was existing. He said the DRS drawing reflects a design that fits the style of the house a little better. Weitzel said the parapet would conceal the pitched roof and would leave the window intact. He said the drawing also rearranges the windows as they are shown on the plan. Weitzel said the DRS thought it would look better to have a central bar spacing two central windows for the large one with the four panes, because at the time the house was built, that is what it would have looked like. Jan Dostal said she did not think it would matter on the back of the house. She said that in the backyards of the people who have added on, the additions do not look like the front of the house. Gunn asked when the additions were put on, as this has been a conservation district for five to six years. He said many of the additions were put on before the conservation district designation. Jan Dostal said one was put on just recently. Gunn said there are additions put on all the time, but if they come through the Commission, they will look like they belong with the period of the construction of the house. He said that a major addition should fit with the original house, not with the 1960s addition. Wei~el said the Commission would like to see something that is more sympathetic to the existing house and that reflects the character of the unique house. He said the house is very unique and is a French- style house that is a very late, eclectic revival building. Weitzel said a 1950s addition doesn't do a lot to add to that house and may even detract from it. He said that adding on fur[her to a 1950s addition only would serve to further detract from the look of the house. Weitzel said the Commission would want to make it look nice. He agreed that most of that addition area cannot be seen from the street, but the neighbors can see it, and someone walking by could see parts of it. Weitz. el stated that the Secretary of the Interior Standards and the guidelines don't really make a specific distinction for rear elevations on buildings. He said that the fact that it cannot be seen from the street doesn't weigh really heavily on the Commission's decision. Weitzel said the Commission's job is to try to make these things match the house as it looks. Historic Preservation Commission Minutes August 25, 2005 Page 4 Bill Dostal said that the window placement is really designed around use and the placement of furniture. Weitzel said the Commission looks at the balance and symmetry of window placement. He said that if the use of the room or layout of furniture in the room is changed, then the window might have to be changed. Dipps asked if it is an issue for the Commission as to whether a window is a casement window or a double hung window. Weitzel responded that it is a minor issue, although the Commission would prefer to have double hung windows. Dipps said there is one casement window that is original to the house. Weitzel said the rest are double hung so that the Commission might want to see a similar proportion in that regard. Dipps said the owners would like to use the four-paneled window but would not be opposed to using double hung windows in the other locations. Dipps said that on the north side of the house, there is a railing all the way around the garage. He said there is something drawn on the DRS plan that goes clear back to the back of the addition. Weitzel said that is the parapet, a Iow wall that would conceal the Iow-pitched roof behind it. Dipps said he did not think that would look good. He said it would not conform with the original design of the house and that it would not be in keeping with the design of the house at all. Weitzel said that it is something that would exist on a wing of a house of this style. He said that it would keep from truncating the window by having a lower-pitched roof. Jan Dostal said they wanted a higher pitched roof with an overhang so that they would not have water problems. She said the roof is not a good design. Bill Dostal said that the garage roof has had a habitual water problem. Carlson said the reason the DRS proposed the pitched roof and the parapet wall was because the flat roof addition would be the most appropriate to this house, but the DRS did not want to make the owners have another flat roof addition, as it could cause maintenance problems. He said that this was the solution to allow the pitched roof but also to give the appearance from the street of a flat roof. Dipps said the main part of the house has a pitched roof. Weitzel said that the addition's pitch does not match the pitch of the original roof in any way. He added that French houses of this style would have additions that would be a sort of sunroom that would be a square wing off the house. Maharry said that there seems to be a lot of decisions that need to be made on this particular project. He said that the Commission could vote on the proposal, but he was not confident that the outcome would be positive for the applicants. Bill Dostal said that this project is becoming more expensive every week that it does not move forward. Maharry said the Commission is frustrated by the fact that the guidelines and recommendations are not considered when the plans are being made and while the money is being invested in plans. He said that is why the Commission is trying to get the word out and why the Commission sent letters in February to all property owners who would be required to abide by the guidelines. Weitzel said that there needs to be more communication, and he did not know if it could be done at the current meeting. He asked the owners if they would be amenable to deferring this item. Jan Dostal said they did not have much time. Maharry said the Commission could vote on this item, but he thought it would be voted down. Dipps said that the issues need to be discussed; otherwise he will leave the meeting not knowing what needs to be done. Jan Dostal said she was unwilling to defer the proposal. She suggested considering the remaining applications first and then coming back to her application. MOTION: Maharry moved to table the certificate of appropriateness for a proposal for 415 Clark Street and to consider it later in the meeting. McCallum seconded the motion. The motion carried on a vote of 6-1, with Carlson voting no. 1016 East Colle,qe Street. Terdalkar stated that this is a key-contributing structure in the East College Historic District. He said that the applicant has applied for a certificate of appropriateness after replacing wood stairs on a front porch. Terdalkar said that because of this replacement, the owner is required by the Building Code to install a railing. Historic Preservation Commission Minutes August 25, 2005 Page 5 Weitz. el said that the DRS recommended a simple, black pipe railing. Wood, the owner of the house, said he would prefer to make the railing minimal. He said that because this is a beautiful wooden rail and porch, he would like to make it out of wood. Wood said he would like to make it as simple as possible and have it be a simple railing coming down to something like just a four by four. Weitz. el asked if Terdalkar contacted Wood about providing a design for the railing. Wood stated that he was contacted but did not have time to come up with plans. He showed a sketch of what he had in mind, which showed a very small board that the rail would land on. Wood said it would be a simple two by four that would be trimmed nicely but would come down and land on the bottom tread on the side, where there would be a short post to catch the railing. He said that because this is a wooden porch, that is the material he wanted to use. Weitzel said that a metal railing is the most neutral thing that can be built. He said that it has no style unto itself, it blends into the background, it doesn't call attention to itself, and doesn't try to mimic anything on the house that wouldn't have been there, because these houses didn't have rails. Weitzel said the Commission has to consider what a railing would look like on the house if one would have been built. Wood said that the railing itself would be about the dimensions of a two by four. Terdalkar said that the railing itself has to be grippable, according to the Building Code. Weitzel said that the Code that is being enforced is the IRC Code, and the brochure from the Building Department shows the three acceptable profiles, which are very limited and very non-historic. He said that the Commission was not consulted before the Building Department started enforcing this, and apparently it is being enforced retroactively for railings that the Commission had already approved. Weitz. el said that is why the black pipe railing comes to mind as something that meets the Building Department guidelines and doesn't attract attention. Burford said she knew that the Building Department was following the International Building Code. She asked if, however, there was something in the Building Code that made provisions for historic structures. Weitzel said he thought there was something like that in the Building Code and said that there can also be local amendments to that. He said the main point is that the Commission has not been consulted about this, and the Building Department is enforcing it without the Commission's consultation. Weitzel said that technically if work was done on the stairs and it needed a permit, the owner should have come before the Commission. Wood said he expected to just have to replace the tread when he started the project. Weitzel said it is relatively new that the Building Department is enforcing building permits for anything with four stair heights, including the top stair being the porch. Weitzel said that the DRS felt that the owner would basically need a really wide thing with elaborate vase- like spindles to match the porch. He said that anything less than that would not have the right look. Wood said he would like to keep this as simple as possible. Carlson said that he thought a two by four would look flimsy compared to the porch. He said that this is a great porch, and a painted wood surface would detract from what is there, whereas a black pipe rail would be hidden and would not be as obvious. Gunn said that the pipe rail would not have to be black; it could be painted the color of the porch. Wood said that the color is not the issue; he would just really like to use wood. Gunn said he had not seen anything that would be an appropriate wood railing for this house. Wood said that the length of the railing would be relatively short so that it would not be flimsy. Weitzel said, however, that it would give the appearance of being flimsy. He said that it would be a minor piece of wood compared to the massive, grand sweeps on the porch railing. Maharry said the Commission really needs a tangible design to approve. Ponto said that it could be as simple as a sketch. Gunn said that it could be a photograph of an existing railing. Wood asked if he could request to have a simple railing, but if later he really wanted to have a wood railing he could come back before the Commission. Weitzel confirmed this. MOTION: Ponto moved to approve a certificate of appropriateness for a project at 1016 East College Street with the condition that a simple pipe railing be used. McCallum seconded the motion. The motion carried on a vote of 7-0. Historic Preservation Commission Minutes August 25, 2005 Page 6 1039 East College Street. Terdalkar said that this is a key-contributing structure in the East College Historic District. He said that the proposal involves the replacement and repair of windows. Maharry said that Ann Estin, one of the owners of the property, contacted him regarding the guidelines and what the Commission has traditionally looked for in replacement windows. He said that he informed her that the Commission would like, as much as possible, to have windows the repaired. Maharry recommended that she also include photographs of the window deterioration. Ann Estin said that she and her husband, Jim, will be moving into this house in November and want to do some remodeling projects before they move in. She stated that the house was originally built in the late 19~h century and had a really significant renovation in 1938. Ann Estin said that the house was originally a Queen AnneJictorian. Ann Estin said that one of her goals is to preserve as much as possible of the old house but to also get some more mechanical and practical objectives served at the same time. She said that they have been told that the windows have significant deterioration, primarily dry rot, but the mortise and tendon joints at the corners are okay in some cases and in other cases would involve milling new pieces to actually construct a new window. Ann Estin said it will be difficult to know for certain until the windows are taken apart exactly how extensive the damage is. Ann Estin said one of the practical concerns is that the windows be weather-tight and airtight. She said they would also like the possibility of ventilation, particularly in the bedrooms and the bathrooms. Ann Estin said the structure has screens and storms throughout the house that they would like to continue to use. She said that to balance those goals, they would like to preserve, even if it means rebuilding the sash from scratch. Ann Estin said that most of the windows on the north and the west sides would be rebuilt, even if it means rebuilding from scratch; this would refer to windows one, two, three, four, and five. She said that they would keep windows nine, ten, and eleven. Ann Estin said that from the rear, eleven and twelve are modern windows. She said that there is a casement window in the middle that they would like to make match the others. Ann Estin said that is the only window for which they would want to replace the whole thing. She said that they would leave window eleven and replace window twelve. Ann Estin said that window thirteen is in the cellar stairway. She said that window fourteen is a bathroom window that they would like to replace, but windows fifteen and sixteen .... (she trails off here). Ann Estin said that on the second floor, window seventeen is a tiny window in a closet that they would like to keep. She said that they would like to also keep windows eighteen and nineteen. Ann Estin said that upstairs, they would like to keep window twenty-seven. She said that results in a total of 15 of the 27 windows in the house that they would propose to repair, as needed. Weitzel said that a permit is not needed for repair, although the Commission can give technical advice. Ann Estin said that on window number six, the window seat overlaps the bottom rail so that the window cannot be opened, and the top rail is in bad shape from people trying to open the window. Ann Estin said they would not mind returning a single-hung window with ropes and weights, but the window that is there is not very practical for this purpose. She said that it is just a single pane. Ann Estin said that is why window six does not seem like a straightforward rebuild situation. Ann Estin said that windows seven and eight are of similar dimensions to some of the windows in the front, although they are in worse shape. She said that on the first floor, it is on the windows in the back that they would want to be able to at least have the possibility of a sash replacement. Ann Estin said that besides that, the windows are on bedrooms and bathrooms, so that they would want to use safety glass and also use the windows for ventilation. Ann Estin said that the other issue upstairs is the window next to the back door and on each side in the back portion of the upstairs. She said there are four windows that have had metal jamb liners installed and the windows cut down to work with the jamb liners, but they are not very effective and don't really work. Ann Estin said that for those windows on the back of the house, they would like to do sash replacements, because the practical, functional issues there are more important in the balance of things than they are in the front of the house. Historic Preservation Commission Minutes August 25, 2005 Page 7 Ann Estin said that the windows they would like to replace are marked on the document as windows six, seven, eight, fourteen, twenty, twenty-one, twenty-two, twenty-three, twenty-four, twenty-five, and twenty- six, and they would also like to replace the casement window, number twelve. Weitzel said that the window opening would obviously have to be modified for window twelve, and Ann Estin agreed. Ann Estin said that they would like to trim window eleven to match the other windows. Ann Estin said that they would like to keep the old screen windows, and she understood that one could put storm windows in for a combination storm/screen, but it seems that a better thing to do for the house would be to do the sash replacements on the inside and maintain the storms and screens. Weitzel said it depends on the window, its style, age, and condition. Jim Estin said that there is a fairly large difference in looking at the windows and looking at the screens. He said that from the outside, it is clear that it is the screens that give the windows their look, more than anything else. Ann Estin said that the last photograph of those included in the application shows that all that is seen is the storm window. Weitzel said it appears that at least some of the windows have been modified in a bad way. He said that unfortunately the jamb liner installation altered the original sash. Ann Estin said that refers to windows twenty-three, twenty-four, twenty-five, twenty-six, and twenty-seven. She said that they will have to deal with this on window twenty-seven, which has the Plexiglas lower sash and the jamb liners but an upper sash that really needs to be kept. Maharry asked if the style of windows will be changed on any of these. Ann Estin said that she thinks that the existing windows are double hung, and every window they have proposed to install is a double hung window. Jim Estin said that he did not think that the upper sashes work on any of the windows. He said that he assumed that with the oldest wihdows, they will be lucky to get the bottoms working with ropes and will probably close up and block off the upper ones. Carlson stated that if it does not change the exterior appearance, it is acceptable to the Commission. Carlson asked about the proposal for window six, the cottage window in the living room. Ann Estin said that they would like to get the bottom sash to actually move. She said that it will only go up the 20 inches that it has to move. Jim Estin said that one option is to secure the upper sash as it is. He said that they will have to make a new bottom sash regardless, so that if the Commission doesn't approve sash replacement, they will have to have one made. He said that ideally what they would like to do is to get a thermal sash that can use cords. Jim Estin said that they may have to rebuild the channel enough to do that with that window, but the ideal thing would be to have an operable window, probably with weights or double weights. He stated that the idea about that one is to replace the bottom sash, but they don't yet have a good sense of what will happen there. Jim Estin said that one of the problems of rebuilding what is there is that there will still be the same problem with the upper rail. He said that if he can get a thermal sash that is of that size, then it would be okay to pull up by the top rail, because it would be a whole new construction. Weitzel asked what the material of the thermal sash would be. He said it would have to be either wood or clad wood. Jim Estin said that it would probably be wood and not clad wood, because it needs the ropes for the weight anyway. Weitzel said that there is a repair technique that involves not replacing the wood at all. He said that there is a two-part process involving a chemical that consolidates the existing woodwork, and then any holes are filled with an epoxy. Weitzel said that then the original sashes would not have to be removed at all. He said that a lot of windows can be repaired at a very reasonable cost using this method. Weitzel said that then the owners might not have to remill new rails. Ann Estin showed the product that Iowa City Window and Door quoted to them. She stated that since the application was turned in, Knebel Window has quoted for them a Weathershield product that is pretty similar in that it is a sash replacement of the same sort. Ann Estin said that they are looking for permission to use that or an equivalent product. Weitzel asked if the Estins would be using the Oralast, the treated sash. Ann Estin confirmed this. Weitzel said that it is pressure treated, and the website says that it is paintable. Historic Preservation Commission Minutes August 25, 2005 Page 8 Jim Estin asked if the Commission would prefer that the outside be wood for a sash replacement. Weitzel said that it is taken on a case-by-case basis, although the guidelines allow for metal or wood. He said the Commission foresees opportunities where clad would not blend in with the rest of the house, especially if the rest of the house is still wood, although the Commission has never denied that. Weitzel stated that if the Commission had a preference, it would probably always go for wood. Gunn said that was probably the case but said the reason the guidelines allow clad wood windows is that the profile and appearance from outside is usually the same as a wood window. He said the profile all looks the same, and if it's paintable, it practically becomes the same to the Commission. Weitzel said that sometimes the clad is not paintable. Jim Estin said it sounds like the Commission's preference would be for non-clad in this case. Carlson stated that even if it's clad, it has to be paintable. Maharry asked if the DRS had reviewed this item. Weitzel said that all of the items were reviewed but said that the applicants were not coming to the DRS meetings. Terdalkar said that each applicant came in to see him, and he told them what the DRS had indicated about their projects. MOTION: Maharry moved to approve a certificate of appropriateness for the repair and replacement of twelve of twenty-seven windows, as requested by the applicants; noting that the applicants have done their research and really tried to figure out which windows are salvageable, which should be replaced, and which did not need to be replaced; with the allowance for trim to match around window eleven and with an allowance to change the dimensions of non-historic window number twelve and to change it to a double hung window to match the existing. Ponto seconded the motion. Weitzel noted that work on window twelve is not a replacement but is an alteration of the wall; it is not a sash replacement but is a new window. Ann Estin confirmed that the request is for eleven sash replacements, one new window, and one with the trim outside. The motion carried on a vote of 7-0. MOTION: Carlson moved to take up from the table consideration of a certificate of appropriateness for a project at 415 Clark Street. Ponto seconded the motion, Dipps said that the owners are opposed to a parapet wall. He said they would be willing to go to a flat roof on the new project. Terdalkar said the reason for the pitched roof was to not have such a big terrace, and the DRS thought it would be difficult to manage that big of a walkout terrace. Dipps said that the owners would like some overhangs for energy conservation. He asked if that would be acceptable. Bill Dostal said that he would not consider it essential, although he would like to have it. Gunn stated that it is hard to get enough overhang to shade the windows a lot. Dipps said he would like to have 18 inches to two feet. Maharry asked if there had to be a setback anyway, if that could work back into the setback of the addition. Dipps said he cannot do that, because he is so short on space for the bathroom right now that he has to go out to the end of the garage. Weitzel said one thing the Commission would be concerned about would be the roofline extending beyond the side of the garage. Dipps said that the existing window is tucked under the overhang and is boxed out. He asked if it would be okay to just have an overhang on the back end but not on the sides, to accommodate that boxed out window. Dipps said that it would not be seen from any angle, except if one is in the backyard. Weitzel said that from a lot of angles in the back, it would more or less fade into the profile. Dipps said they could then just keep the garage the way it is. He said they want to reuse the one window and then use double hungs for the other windows. Dipps said the remaining issue is the placement of windows. Ponto said that was acceptable to him so far. Carlson said that he was a little concerned about reusing that window that looks like nothing else on the house. Jan Dostal suggested putting panes in it. Maharry said that if the owners are willing to do that, it Historic Preservation Commission Minutes August 25, 2005 Page 9 might be an acceptable compromise. Dipps said that they could use the painted wood, clip-in muntin bars. Weitzel said his thought regarding the big window is that the division between it was the biggest thing that struck him as showing that it is a new window. He said, however, it was a window that was added on a long time ago, so he did not care if divisions were put in. Dipps said that there was some objection to the window that is in the nook next to the closet. He said that the owners would be okay with making that a double window. Weitzel said that part of the issue was the placement in the wall. Dipps said they could put in a double window by adding another window to the right. Weitzel said that would add some balance. Dipps said that they could install a twin double hung window. Weitzel asked how far the owners would be willing to set that south on the wall. Dipps said that making it a twin would be moving it in, and he would not want to move it in much more. Weitzel said that the plan already shows it as a double window, and the DRS thought it was perhaps too close to the wall. Gunn said he was not sure that this would look a whole lot better centered. He said that he was not sure that centered in that portion of the wall would be a whole lot better than moving it to the outside. Gunn said that if it crowds the outside, it's really tight, but if it can have about eight inches of siding, then it would not look like it is crammed to the outside and there would be some balance to it. Dipps said that it would be a four-foot tall window that would be 2 % feet off the floor. Carlson asked if the windows would be the same dimensions as the other double hung windows on the house. Dipps said that they would be almost exactly the same. He said that the windows on the south elevation of the new addition would be within an inch of being the exact same size of the casements that are there. Dipps said that on the north elevation there is a small bathroom window that he could use a double hung window for. He said they would put a window similar to that size in the closet, so there would be two of the small double hung windows in that wall. McCallum said that would then break up the wall space. Weitzel asked if the windows would be metal clad wood windows. Dipps stated that they are Andersen vinyl clad wood windows. He said they are a very high quality window. Weitzel said that the Commission disallows vinyl clad windows. Dipps said that he could look for a different window. He said, however, that most of the better windows are vinyl clad. Dipps stated that the Andersen vinyl windows are paintable, and the vinyl is a solid piece so that water cannot leak into the window. Weitzel said that the issue is not the water leaking into the metal clad but is the condensation behind it. He said that the wood has moisture in it, and the metal has a different temperature and doesn't allow the moisture to escape, and it has condensation inside. Weitzel said that vinyl does that also. Weitzel said the guidelines disallow vinyl clad windows. He said that the guidelines are based on research. Dipps said that he could use aluminum clad windows but added that he would get information to the Commission to show that the vinyl clad windows are paintable. He said that the vinyl on the clad windows is not like vinyl siding. Gunn said that the Commission is always willing to consider new products and review product information. Dipps asked what the difference is in the regulations for a historic district versus a conservation district. Weitzel said that one difference is how they come into being, although they are essentially regulated the same way. Gunn said that there is a little more flexibility in a conservation district. Weitzel said, however, that there is not flexibility for the principle structures. He said the flexibility affects non-historic buildings, not in materials for contributing structures. Weitzel said that contributing structures in both types of districts are treated the same way. Maharry asked what type of siding would be used for the addition. Dipps said that it would be the same as is there now, wood siding. Gunn asked if there would be cornerboards on the addition. He asked if there was an outside corner on the original house. Jan Dostal said that there was not on the back. Dipps said that the addition would have cornerboards, and there would also be a wider piece between where the original house was and where the addition would be. Historic Prese~ation Commission Minutes August25,2005 Page 10 Gunn said that he thought that less than a twelve-inch overhang would not look that drastically different on the house. He said that the casement window just needs enough overhang to protect it from water. Carlson asked if the eaves of the addition would project out beyond the plane of the garage wall. Dipps said he did not think that they would; he said the garage is like the house in that respect. Weitzel said that the garage has an overhang that appears to be modest but sufficient. Carlson asked if there would be a comerboard to mark the division between the garage and the addition. Dipps confirmed this and said there would also be one on the south elevation. Carlson asked about the overhang on the west elevation. Dipps said that it would end up being the same overhang over the boxed out window as what is on the rest of the house. He said that the overhang won't be seen; it will only be an overhang that sticks out over the boxed window, and it will actually be the same overhang as on the rest of the house. Regarding the reuse of the four-paneled window, Carlson said it is the sort of thing that, if it were proposed as a new window, probably would not be allowed. Weitzel said the applicants cited the cost of that window replacement and the fact that it is not at the end of its useful life as reasons for the window's reuse. Ponto pointed out that it was added as part of an addition anyway and would continue to be used in an addition. Gunn said the Commission is trying to make the new addition sympathetic to the house, not to the 1960 addition. Carlson said that the casement window is dramatically different from the rest of the house. He said that the reuse of the window is the one part of the application that he is not comfortable with after the agreed-to changes. McCallum said that he would support the property owners on the reuse of the casement window in the addition. Gunn suggested that putting in mullions would make the window look almost like the design proposal. Carlson said that mullions would result in very small panes compared to anything else, smaller even than the bathroom casement on the second story. Gunn said it would also look more like one might have seen in a sun porch. Carlson said that he does not object to the use of casements per se, because they could have been on an addition like this, but the dimensions of these windows are narrower than anything one would see on the original structure. He did not know how the divided lights would look. Terdalkar pointed out that the Commission would currently be approving five different sizes and proportions as proposed now. Maharry suggested that the divided lights would be an appropriate compromise. Gunn asked if the window would be trimmed to match the rest of the windows. He said that the casement units could be trimmed with the same 3.5-inch trim. Dipps said that he could do that. Gunn said that part of the reason casement windows look funny is that they don't have any trim around them. Weitzel said that he thought that trim would help a lot. Ponto said that he would be okay with such a compromise. Regarding the window, Carlson said that in principle he would be willing to accept the simulated divided lights, in the spirit of using an existing, working window. Regarding the window cladding, Gunn said that Andersen is saying that it is not made of rigid vinyl so that is it paintable. Dipps said that the white can be painted any color. Gunn said he believed that Andersen made a painted metal clad window. Dipps stated that he would have the Andersen representative contact Terdalkar to get information to the Commission. The consensus of the Commission was to require muntins, horizontal bars, and mullions, vertical bars, in the four-paneled windows. Jan Dostal said there would probably need to be five horizontal bars across one vertical bar. Carlson asked what the existing foundation is made of. Dipps said that it is cement block. Terdalkar said that the cement block is on the addition, but the original house has brick. Bill Dostal said that all of the foundation is cement block except the garage, which was built on a slab. Terdalkar said it might be that the face of the foundation is brick. Bill Dostal confirmed that the front steps are brick. Bill Dostal stated that the basement is cinder block. Historic Preservation Commission Minutes August 25, 2005 Page 11 MOTION: Gunn moved to approve a certificate of appropriateness for an addition at 415 Clark Street using the submitted floor plan, with the following changes: the overhang on the addition to match the existing garage and house everywhere except the beside the casement window on the west side, a flat roof, a paired double hung window on the west side of the northwest corner with ten-inch minimum siding exposure between the cornerboard and the window trimboard, the addition of a window to the closet on the ground floor, double hung windows for all new windows, the existing casement window to be reused should be trimmed to match the rest of the house with mullions and muntins added to simulate the upper story casement window, and with the foundation to match that of the original house. McCallum seconded the motion. The motion carried on a vote of 7-0. ADJOURNMENT: The meeting was adjourned at 9:42 p.m. Minutes submitted by Anne Schulte s:lpcdlminutes/HPCI2005108-25-OS.doc Historic Preservation Commission Attendance Record 2005 Name Expires 1/8 1/13 2/10 2/15 3/10 4/14 4/28 5/12 5/26 6/2 6/9 6/30 7/14 8/15 8/25 M. Brennan 3/29/08 .................... X X X X X X O O/E X X R. Carlson 3/29/07 ........ X X X X X X O/E X X O X X X J. Enloe 3/29/06 X X X O O X X O O O O/E O/E O/E O/E O/E M. Gunn 3/29/07 O/E X O/E O/E X X X X X X O/E X X X X M. Maharry 3/29/08 X X X X X X X .................... X X X M. McCallum 3/29/06 X X X X X X O X X X X X X X X J. Pardekooper 3/29/07 O/E X X O O O/E O O O O O X X O O J. Ponto 3/29/07 X X X X X X X X O/E O/E X X X X X A. Smothers 3/29/05 O/E O/E X X X ........................................ J. Weissrailler 3/29/06 O/E O/E O/E O/E O/E O/E O/E O/E O/E X X X O/E X O/E T. Weitzel 3/29/08 O/E O/E X X X O/E X X X X X X X X X Key: X - Present O = Absent O/E = Absent/Excused NM - No Meeting ..... Not a Member