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HomeMy WebLinkAbout2000-02-01 Bd Comm minutesMINUTES IOWA CITY AIRPORT COMMISSION THURSDAY DECEMBER 9, 1999 - 5:45 P.M. IOWA CITY TRANSIT FACILITY MEMBERS PRESENT: Pat Foster, Rick Mascari, Howard Horan, Mark Anderson, Tom Bender STAFF PRESENT: D~mis Mitchell, Ron O'Neil CALL TO ORDER: Chairperson Mascari called the meeting to order at 5:45 p .m. APPROVAL OF MINUTES: The minutes of the November 11, 1999, Commission meeting were approved as submitted. AUTHORIZATION OF EXPENDITURES: Foster made a motion to approve the bills. Bender seconded the motion and the bills were approved 5 - 0. PUBLIC DISCUSSION - ITEMS NOT ON AGENDA: No items were presented. ITEMS FOR DISCUSSION/ACTION: ~ ACSG project: O'Neil said the only property left to make an offer on is the Ruppert parcel at the end of Runway 12. There is a signed offer on the Dane parcel. Dane would like to close in January. The Schellin property is scheduled for court on December 13, 1999. O'Neil suggested the Commission contact ACSG and set a deadline for having the project completed. ACSG will be invited to the January Commission meeting to give a report and a completion date. O'Neil said sometime last weekend, the last mobile home was removed from the ICMHP. The owner of the mobile home owes the Airport a year's lot rent. This is all part of the litigation of the Schellin case. b. Airport Master Plan update: O'Neil reported that Synder & Associates have been working on the project and will have a report for the Commission at the January meeting. Mascari wanted to know if this would include language concerning Runway 17/35. O'Neil circulated a memo from the Council with their opinion that RW 17/35 will be closed after improvements have been made to runways 06/24 and 12/30. O'Neil said the Commission should make certain that the language in the Master Plan update reflects the agreement reached between the Council and the Commission. Mascari will send the mayor a letter, acknowledging receipt of their memo. e. North Commercial area: A copy of the plat for the NCA was reviewed. All the aviation requirements have been incorporated. O'Neil said as soon as the wetland mitigation plan receives temporary DNR approval, the plat would be scheduled with the Planning and Zoning Commission and the Council. d. Airport Terminal Building project: Mascari commented that the project is looking great. O'Neil said the building should be ready for temporary occupancy by December 23~a. The elevator will not be completed until sometime in January. The second floor can not be used as a public meeting room until the elevator is functional. If the Commission wants to meet in the Terminal, it would have to be on the first floor. O'Neil said he and Heran met with FILM on Monday and ordered the furniture the Commission had chosen for the building. This included furniture for the main lobby, chairs for the vending machine room, chairs for the flight service room and a conference table and chairs for the second floor meeting room. The furniture will take six to eight weeks to be delivered. e. Southwest T-hangar project: The project started November 29m. The grading is completed and some of the preparation has been completed for the exterior concrete. If the weather cooperates, Selzer would like to pave as much of the exterior concrete as possible. They plan to start the footings on December 13m. f. Commission By-Laws: After a short discussion, the Commission decided not to revise the length of term as stated in the by-laws. The Mayor-appointed term is six years. g. Fuel Tank site: The subcommittee for this project met with Iowa City Flying Service in November. Several options were discussed. A summary of the issues to be resolved was included in the Commission's packet. One of the things the FBO said they would want in order to financially participate in a new fuel site is an extension of their lease or a new lease starting when their lease expires in December 2001. O'Neil will draft an FBO lease that would begin in January of 2002. The Commission directed the subcommittee to meet and prepare a proposal for the Commission to review at the January meeting. CHAIRPERSON'S REPORT: Mascari said that Iowa City received the bid to host Fly-Iowa 2001. He wanted to make special mention that Mark Anderson did a lot of work to put the presentation together. Anderson gave the Commission an abbreviated version of the presentation that was given to the Iowa Aviation Promotion Committee. Mascari said he would send a letter of thanks to Iowa City Flying Service for providing the transportation to Ankeny and to Larry Morgan from Shive-H_attery for use of their equipment to prepare the presentation. Mascari commented that this was the last meeting of the 1990's and there has been a lot accomplished at the Airport in the 90's. Mascari said he received a phone call from the former FBO, offering him advise on building the new t-hangar. COMMISSION MEMBERS' REPORTS: Bender asked the Commission members to refer inquiries on the NCA to him and he will start a database of potential tenants. Horan said he has visited the Airport a few times and visited with some of the tenants. Anderson said he was in the HLM hangar the other day and the door closer was broken. O 'Neil said interior maintenance is the responsibility of the tenant. Anderson said he would really like to have the January Commission meeting in the Terminal Building. Mitchell reminded the Commission that they could not have their meeting in the second floor meeting room until the elevator is functional. Mascari said he would bring some tables and have the meeting in the first floor lobby. ADMINISTRATIVE REPORT: The Schellin trial is scheduled for December 13, 1999. O'Neil said there is a memo in the packet concerning upcoming Council issues. Information for the Commission's five-year plan is being put together. O'Neil suggested the Commission set a date for when they would like to move or tear down the United hangar so it will not be a problem when a grant is received for the construction on Runway 06/24. Rick Jirsa is remodeling a building at the comer of Mormon Trek and Highway 1. He inadvertently paved an asphalt parking lot on Airport property. The property is outside the RPZ for Runway 06. O'Neil said that he and Mitchell would have a contract for the Commission to discuss at their January meeting that would allow Jirsa to lease the property on a month to month basis. It will require him to remove the asphalt when the Commission needs the property to relocate Dane Road. SET NEXT MEETING: The next regular Airport Commission meeting is scheduled for January 13, 2000, at 5:45 p.m. at the Airport Terminal Building. O 'Neil said the new furniture would not be delivered by then. Anderson said it could be a BYOC Coring your own chair) meeting. ADJOURNMENT: The meeting was adjourned at 7:47 p.m. Rick Mascari, Chairperson IOWA CITY HUMAN RIGHTS COMMISSION IOWA CiTY PUBLIC LIBRARY - MEETING ROOM C NOVEMBER 30, 1999 - 7:00 P.M. MEMBERS PRESENT: Joan Jehle, Mary Larew, Charles Major, Diane Martin, Jan Warren, Janice Simmons-Welburn MEMBERS ABSENT: Jane Nelson-Kuhn, Rick Spooner, Mettie Thomopulos STAFF PRESENT: Heather Shank, Laz Pittman OTHERS PRESENT: 1. CALL TO ORDER: Chairperson Martin called the meeting to order at 7:00 p.m. 2. APPROVAL OF THE MINUTES: Warren expressed concern that Jehle's comment on Page 5, "Jehle said that the Human Rights Commission (HRC) should talk about it, think about it, examine it, and not feel like they are being railroaded into it..." sounded more aggressive than it was intended to be or harsher than it actually was because of the word "railroaded." Commissioners decided not to make a change to the minutes but instead requested that the November minutes reflect that the intent of Jehle's statement was for the HRC to be thoughtful about the issue. Warren said that she did not have a correction but wished to have clarification about Dilkes' statement on Page 4 where Dilkes had said, "...the inclusion of the words 'marital status' is not typically interpreted to get you that far." Warren thought it was unclear what "that far" means. She said this may be unclear to others reading the minutes. Shank said part of the discussion was about how domestic partners cannot file a claim saying they have been discriminated against because they are domestic partnered. Rather, a person would have to bring an individual claim of marital status discrimination. MOTION: Jehle moved to approve the minutes from the October 26, 1999 meeting as submitted. Larew seconded the motion. The motion was carried by a vote of 6-0. 3. RECOMMENDATIONS TO COUNCIL: There were none. Iowa City Human Rights Commission November 30, 1999 - 7:00 p.m. Page 2 4. OLD BUSINESS Human Rights Breakfast - speeches Martin said that she received a call from a citizen who was concerned by the political comments or overtones made by award recipient Karen Kubby. Martin asked if the Commission wished to make it clear to presenters and recipients that the Breakfast was not the place for political statements. Shank said that she received a similar comment. It was suggested that the HRC let the presenters and the recipients know that this is a bipartisan, non-political event to celebrate human rights and to keep the comments non-political and short (in duration). Jehle said that she has artended every Breakfast and this has never been an issue before. Warren said that she appreciates the comments but even if the Commission wrote a letter to the recipients and presenters beforehand, the HRC cannot control what is said. She added that she feels the Commission should not make a change in policy or procedure based on this one occurrence. She added that another presenter mentioned something political about supporting the seniors and the Senior Center. Major said that he thought the speeches were shorter than last year and does not think they should tell people not to be political, because this has only happened once. Major added that the timing of the Breakfast is always before some type of election. Simmons-Welburn said that human rights is a political topic and there is no way around that. She felt that the people who made comments to the Commission may have been responding to who the person was rather than the actual statement. She said that she thinks it is good practice not to respond since this was the first time but added that asking recipients and presenters to keep the speeches brief would be appropriate. Simmons-Welburn also noted that she was concerned about trying to control the content of people's comments at the Breakfast because that goes against the whole idea of human rights. She said the HRC could review this again next year if it again becomes an issue. Larew agreed that the Commission has taken these comments under advisement but should just leave it alone for this year. On a related note, Warren thanked Simmons-Welburn and Shank for redesigning the program and thanked Martin for being the MC. Simmons- Welbum apologized to Larew that her name was left off the program by mistake. Shank reported that 235 people were in attendance. Iowa City Human Rights Commission November 30, 1999 - 7:00 p.m. Page 3 Suggestions for Revision to the Ordinance as Discussed in Last Two Meetings Martin passed around a letter to Janelie Rettig for commissioners to review. She briefly reviewed the decisions that were made by the Commission. In summary, the HRC will make a recommendation to Council about changing the definition of sexual orientation; the Commisson has asked Dilkes for additional information about the possibility of changing the definition of marital status to include domestic partners as was done in San Francisco; Dilkes said she believed the current ordinance does cover City employees so there would be no need for a change to the language in the ordinance; and the Commission decided not to pursue having jurisdiction over the University of Iowa (UI). However, the Commission did want to find out the function of the Ul's Human Rights Committee. Warren said that one of the purposes of the Ul's Human Rights Committee according to the most recent documentation was to handle complaints. However, the Chairperson of the committee said they have not received any. Instead, the Affirmative Action office handles complaints. Simmons- Welburn noted that the document stating the Committee's responsibility to handle complaints was outdated. Pittman asked what happens when a person brings a complaint about the UI to Affirmative Action. Simmons-Welburn stated that the Office of the Ombudsperson will conduct investigations. She said that she is not sure if a person is told about going to the State level if they feel they need further recourse. Commissioners agreed that they would like to know where to send people who have a complaint against the UI. Shank said that a person could always be referred to the State Civil Rights Commission given that the most recent UI literature about the subject is outdated. Warren said she wondered whether the City has jurisdiction over any other state agencies located in Iowa City. Shank said that the City has not generally filed a complaint against state or federal agencies. However she would ask Dilkes if the Commission does have jurisdiction over any other state or federal agencies. If so, she would ask how that is different from the University. Warren said that the ordinance must specify something about the UI for Rettig to bring up the question. Shank said she thought Rettig got the idea because the definition of employer could include the UI. Martin suggested Iowa City Human Rights Commission November 30, 1999 - 7:00 p.m. Page 4 that they review a copy of the ordinance and discuss the answer at the next meeting. Town Meeting- Racial Profiling? Martin asked for the Commission's thoughts on the date, location, and topic for the town meeting. Warren said that she thought the subcommittee (Simmons-Welburn, Thomopulos, and Warren) should work on this and present a proposal at a later meeting. Shank said she placed this item on the agenda because the head of the ICLU, Camille Dejorna, said she agreed that the title of the meeting should include racial profiling rather than the title "Driving While Black." Dejorna said she believed the ACLU would also agree. Simmons-Welburn said that the Diversity Committee would also be interested in co-sponsoring the event. 5. NEW BUSINESS: People of Color Resolution - Document from Dee Vanderhoef Martin stated that this was included in commissioners' packets. She explained that the document talked about decreasing the use of or eliminating the term "minority" in favor of using the phrase "people of color" because the term "minority" implies inferiority. Vanderhoef requested comments from the commissioners. Then she would place this in the Council's meeting packet. Simmons-Welbum said she has always been strongly in favor of this. However, she has heard that the term "minority" is a legal term for the government. Warren asked what action can be taken other than just passing this as a resolution. Simmons-Welburn said that the change really needs to start at the state level and also be reviewed at the City level. She said any document (such as informational brochures, ordinances, etc.) using the term "minority" should be changed, otherwise no one will know about the initiative. She also believes that the term "underrepresented group" should be used rather than the term "disadvantaged." Simmons-Welburn said that she would like to know where the National Black Caucus of Local Elected Officials (NBC-LEO) planned to take this resolution next. Shank said that she would call the contact number on the document. Warren noted that there would be the potential for some backlash about political correctness; however, that should not deter the Commission if they wanted to pursue the initiative. Simmons-Welburn said that she Iowa City Human Rights Commission November 30, 1999 - 7:00 p.m. Page 5 wished they had made this change before "political correctness" was a term. Martin asked what action the HRC would like to take. Simmons-Welburn said she would like to see the City Council review the initiative. If the Council is in agreement, the City should then begin looking at City ordinances or documents where the term "minority" is used and replace the term with "people of color" where appropriate. She added that she does not feel that it is a matter of political correctness. Warren indicated that she completely agrees with Simmmons-Welburn but just wanted the Commission to be prepared for criticism. Simmons-Welburn said the change is long overdue because it is emotionally harmful and creates stress for people of color and underrepresented groups. Warren asked if the HRC should ask Dilkes about the legal ramifications of changing the term in all city documents to "people of color." Commissioners agreed and Shank said that she would ask for a legal opinion from Dilkes on behalf of the Commission. Jehle said that once they have the information, the HRC could make a recommendation to Council. Declaration Against Hate Rally and Town Meeting - Future Projects Larew said there was a good turnout for the rally and that they broke into five groups. She was part of the Labor and Media group. Major was also part of the Labor and Media subcommittee and felt that the session was good. Jehle said that she was involved with the Education subcommittee along with Simmons-Welburn, Spooner and approximately nine other people. She said they clearly wanted to include education for people from K-12. Simmons-Welburn said that one of the problems with the breakout sessions, however, was that people did not have a clear idea what they were supposed to do. People did not understand enough about the background of what had happened, the background of HARRT, and the critical issues before they broke into small groups. Jehle added that an hour and a half was not long enough to work on such a large issue. Larew and Jehle noted that HARRT pulled the event together in two days and that this was the first event HARRT had sponsored. Simmons-Welburn said that her comments were not meant as a criticism but as an observation. Larew and Major said that their subcommittee seemed very focused but acknowledged that the issue of labor and media may have been somewhat easier to get a hold of. Iowa City Human Rights Commission November 30, 1999 - 7:00 p.m. Page 6 Warren asked to whom the subcommittees report and what would happen next. Larew said that representative members of each subcommittee will meet with HARRT. Shank said that she talked to Paul Rettish and told him about the next meeting of the Education subcommittee because the College of Education International Division wants to get involved with developing a curriculum. Rettish suggested the subcommittee not reinvent the wheel if there is already material available. Shank commented that they may help to bring focus to the group as well. Simmons-Welburn commented that one person in the breakout session brought up the idea of starting a study circles group. She believes this has strong possibilities because they have worked well in other cities. She said education should not be looked at in a vacuum because it affects all of the ideas that arise. She added that during the discussion it became apparent that people also do not understand jurisdiction and boundaries with the school system, etc. Martin suggested the Education subcommittee be invited to attend the HRC's meeting when Marian Coleman is scheduled to speak so that the members can work knowledgeably with what is already happening. Warren said that although the speakers were very good, she heard some disappointment that the speakers were not diverse and that this is only a large concern for the City when a problem happens in a neighborhood with little diversity. Martin thought it was important for the HRC to hear and recognize these concerns and to also continue with these types of rallies/town meetings. Larew said that although they may not have had diverse speakers, there was a diverse group in attendance. Warren asked what was going on with the other subcommittees. Martin reported that the group on religion talked about having interdenominational services and asking other churches to participate. Major asked what would ultimately happen with the subcommittees. Larew said that the subcommittee would continue to meet after members have met with HARRT until their objectives have been achieved. Applications for Commissioners Shank reported that all three commissioners who reapplied were reappointed (Major, Thomopulos, Warren). Warren thought some parts of the Human Rights Commission application needed to be updated (for example, meeting times and commissioner's Iowa City Human Rights Commission November 30, 1999 - 7:00 p,m. Page 7 responsibilities). She said that she would draft the changes and bring a copy to the next meeting. Warren asked if the HRC could also change the attachment to the application that asks for voluntary information about the applicant. She said the current application seems to have selective descriptors by only asking for the applicant to indicate if they are 62 years or older, handicapped or disabled, racial or ethnic minority, male or female, or lower income. Shank said the ordinance and bylaws state that the commissioners shall be representative of the community. The attachment has been in existence since Shank has worked for the City. Warren questioned how the HRC could also provide the applicant with the opportunity to identify themselves by another descriptor that they felt was applicable. Simmons-Welburn said that she thought the list needed to be more inclusive. Major commented that the City Council does want balance on commissions. Martin suggested just adding a space to the form for applicants to write in why they bring a different perspective to the Commission. Shank said other commissions use the same attachment with their applications. Warren said she wondered how changes to the document would be received by other commissions if the HRC recommends changes and whether the HRC could make changes. Martin said that if people fill out the form, if the HRC thinks the information should be considered because there is value in diversity on the Commission, then the HRC may have something to say about the categories that the ordinance addresses. Shank said that she thought changes could be made to the Human Rights Commission application without going to Council. However, she would find out for certain what types of changes could be made. Martin said that the application could include a statement at the bottom of the form such as, "If you feel that you might bring a different perspective to the Human Rights Commission because of your membership in an underrepresented group not listed above, please indicate." Simmons-Welburn suggested just including examples of the types of selectors after the words "underrepresented group." She suggested that they also add a value statement discussing how diversity adds value to the Commission. Pittman suggested having a line for every descriptor they could think of. At the end of the checklist, there could be a statement, "If you represent another aspect of diversity not stated above, please indicate." Iowa City Human Rights Commission November 30, 1999 - 7:00 p.m. Page 8 Commissioners attempted to compile a list of all of the descriptors that should be included. Martin said that she could type up the checklist including age, color, disability, gender, income, national origin, racial or ethnic group, religion, and sexual orientation along with the statement at the bottom "If you feel that you might bring a different perspective to the Human Rights Commission because of your membership in an underrepresented group not identified above, please indicate." Date for December Meeting Martin said Madan Coleman could attend the HRC meeting on December 7th or the 21st. Commissioners agreed that the next meeting should be held December 21st. Ordinance - Revision - taking out "rent subsidies" from 2-1-1, definition of PUBLIC ASS/STANCE SOURCE OF INCOME. Shank said landlords have been calling the Iowa City Housing Authority with a concern about rent subsidies because of the mention of "public source of income" in the ordinance. The landlords were concerned that the City would tell them they had to accept vouchers because of the way the ordinance reads. Shank noted that the Human Rights office does not generally take complaints against landlords that do not accept vouchers or certificates because the federal law and state law does not mandate that landlords accept vouchers and/or certificates. Martin asked why this is a concern now if the ordinance has been this way for a long time. Shank said that it may have been because of a statement that Jan Alderton made during her speech. Landlords who watched the tape have become concerned about the part where Alderton indicates that she thought HUD had already made accepting vouchers and certificates mandatory. On the tape, Shank replies that although there had been meetings discussing this possibility, it was not the law yet. Shank said many of the callers missed the part of the tape where Shank noted that this was not yet the law. She said that she just wanted the Commission to know that this concern had been brought up. 6. REPORTS OF COMMISSIONERS: Martin handed out information about a fundraising dinner for Karen Kubby for the Social Change Training Program that commissioners might be interested in attending. In addition, she said the UI has announced that the Cultural Diversity Day celebration will be held February 20th from noon to 5 p.m. Martin said that she would mail in a reservation for a table for the HRC. Jehle said that HARRT is also interested in having a table. Simmons-Welburn suggested that the Commission share a table with Iowa City Human Rights Commission November 30, 1999 - 7:00 p.m. Page 9 HARRT. Warren suggested that they instead ask for the HRC and HARRT tables to be next to each other. Commissioners agreed that it is important for the HRC to be in attendance. Martin said this topic would appear on the December agenda in order to discuss volunteers for shifts. Madin said that she would send in the reservation for the table. Jehle noted that human rights award winner Claude Peterson had passed away. Warren said that she was concerned about the Iowa City Press-Citizen's coverage of certain issues and that this has generated letters to the editor. For example, at the HARRT rally, a community member pointed out that the newspaper printed the names and photos of black teenagers charged with a crime but when there was a similar situation with white teenagers, no names or photos were released. Simmons-Welburn said that she has noticed inconsistency as well and is concerned that they run editorials about stopping the hate, yet do not recognize that the paper is contributing to the problem with other editorial decisions. Major said that he believes the Iowa City Gazette is not any better or worse because they are doing the same things. He said that it is apparent that the two papers are having a war. He said that he noticed radio station KCJJ seems to be having a war with KXIC for listeners. He said that all the Commission can do is keep watching and listening and making people aware of the problem. Major said the Johnson County Democrats will hold a mock caucus on December 20th where they will be discussing hate crimes. He said that he would be attending. Larew reported that an article in the newspaper indicated that Iowa was the lowest in the nation for hate crimes. Shank said that the article was incorrect because although there have been hate crimes in other pads of Iowa, some departments in Iowa are unwilling to press charges or report the crime. 7. STATUS OF CASES: Pittman said a conciliation was scheduled for December 3rd and that the cases are moving right along. Shank said that in the most recent list of cases, a case that was closed long ago appeared on the list by mistake. She has since corrected the problem. 8. ADJOURNMENT: Iowa City Human Rights Commission November 30, 1999- 7:00 p.m. Page 10 Warren moved to adjourn the meeting. Jehle seconded the motion. The motion was carried and the meeting was adjourned at 8:55 p.m. HRC113099.doc IOWA CITY HUMAN RIGHTS COMMISSION IOWA CITY PUBLIC LIBRARY - MEETING ROOM A & C DECEMBER 21, 1999 - 7:00 P.M. MEMBERS PRESENT: Joan Jehle, Mary Larew, Charles Major, Diane Martin, Rick Spooner MEMBERS ABSENT: Janice Simmons-Welburn Mettle Thomopulos, Jan Warren STAFF PRESENT: Heather Shank, Laz Pittman OTHERS PRESENT: Krishna Das 1. CALL TO ORDER: Chairperson Martin called the meeting to order at 7:00 p.m. 2. APPROVAL OF THE MINUTES: Warren had called Pittman to request a change to the November minutes. On Page 6, 5th paragraph, the sentence should start with "Warren said..." rather than "Martin said..." MOTION: Jehle moved to approve the minutes from the November 30, 1999 meeting with the requested change. Larew seconded the motion. The motion was carried by a vote of 5-0. 3. RECOMMENDATIONS TO COUNCIL: The Iowa City Human Rights Commission (HRC) recommends a change in the definition of sexual orientation in the Iowa City Human Rights Ordinance. The definition will read as follows: Sexual Orientation means actual, history of, or perceived heterosexuality, homosexuality, or bisexuality. Sexual Orientation does not include participation in acts which are prohibited by City, State, or Federal law. MOTION: Jehle moved to make the above recommendation to Council. Larew seconded the motion. The motion was carried by a vote of 5-0. 4. GUEST SPEAKER - MARlAN COLEMAN - ICCSD EQUITY DIRECTOR The guest speaker was unable to attend due to weather/travel problems. Iowa City Human Rights Commission December 21, 1999 - 7:00 p.m. Page 2 5. OLD BUSINESS: People of Color Resolution - Document from Dee Vanderhoef Martin stated that the HRC discussed this but did not take any action at the previous meeting because they were unsure what their recommendation should be. Shank said that she contacted the individuals who drafted the resolution for municipalities and asked how the Commission could implement this at the City. She had not yet received a response. Martin said that she would let Dee Vanderhoef know that the HRC is looking at this issue. Subcommittee for Diversity Day, February 20, 2000 Martin and Pittman volunteered to oversee the Human Rights table during the first shift. Larew and Major volunteered to oversee the table during the second shift. Martin said that the table is reserved but she did not request that the table be placed next to the Hate Acts Rapid Response Team's (HARRT's) table. Jehle said that she still needs to reserve a table for HARRT. Martin said that she would let Jehle know whom to contact about the reservation. Commissioners agreed that the HARRT table should be placed next to the Human Rights table. Larew said that she and Spooner would also need to oversee the HARRT table so she may not be able to oversee the Human Rights table. Martin said that they would talk about this at the next meeting. Changes in HRC Application - Jan Warren Warren had faxed potential changes to the HRC application to Shank prior to the meeting. Updates included changing the date that the Commission meets and the time commitment of commissioners. Das suggested that the Attachment to Application for the Human Rights Commission refer to "residents" rather than "citizens" because of the international students living in Iowa City. Das also commented that people may feel more comfortable completing the optional section if the application states that the information will remain confidential. Shank stated that the information would not be kept confidential. Shank explained that only one page of the application (the criminal background check) is kept confidential. The remainder may be viewed by the public because it is a public application. The Commission reviewed Warren's suggested changes in the section asking for "information about yourself that would be an asset to the Commission." Martin said that the checklist seems clear except for the Iowa City Human Rights Commission December 21, 1999 - 7:00 p.m. Page 3 income category. Pittman said that an applicant may think that they need to write in their income. Martin said that next to "income," they should make a reference to the attached chad in the application pertaining to income. The chart shows levels of income and will furlher clarify what is meant by "income." Martin asked whether it would be helpful for the HRC to have a clean copy with all of the suggested changes available for review at the next meeting. Commissioners agreed that it would be helpful. Shank said that she would type up a new copy with all of the suggested'changes and e-mail the copy to Madin. 6. NEW BUSINESS: Resignation of Jane Nelson-Kuhn - moving out of town Martin said that all of the commissioners received a copy of Nelson- Kuhn's resignation letter. Shank said that an advertisement for the open volunteer opportunity has been placed in the newspaper and applications received within the previous three months may be reviewed. The previous applicants would be contacted to see if they are still interested. Guest Speaker January meeting: Janelie Rettig - Human Rights Ordinance Martin said that they wanted to allow ample time for questions and discussion with Rettig at the January meeting. Commissioners agreed that they should attempt to reschedule Marian Coleman for the February meeting. (She was unable to attend this December meeting.) 7. REPORTS OF COMMISSIONERS: Spooner said that the Education Committee for HARRT has a lot of ideas for educating young people and he plans to dedicate as many hours as he can once they are organized. Major said that a partner's rights bill had passed in the Supreme Court in Vermont and he thought it was a positive step forward. Shank said the ruling indicated that same-sex partners should be allowed the same benefits as married couples but did not say that same-sex partners should be allowed to marry. Shank said that she still needed to read the opinion for further information. Major said he also brought along a copy of the letter to the editor about Karen Kubby that he had mentioned in a previous meeting. To recap, he Iowa City Human Rights Commission December 21, 1999 - 7:00 p.m. Page 4 said the letter blamed Kubby for a year's worth of abortions at the Emma Goldman Clinic and was against her receiving an award. Jehle said that she brought a copy of an editorial in the Gazette written by Das. In addition, she said that the Commission should still discuss the Breakfast and anything they may want to change. She said they had previously discussed limiting the time of the speakers; however, she felt that this was the most important part of the event. She questioned whether it was time-consuming for the HRC to introduce the commissioners and City Council members. She said that she did not want to limit the time for speakers. Martin said that the introductions help people to understand that there is a Commission and that it is a City commission. Spooner said that the introductions benefit people who want to know who the commissioners are. Major said that he thinks recognizing the commissioners and City staff is important and that the speeches are not that long. He said if people need to leave, they can leave. Larew agreed and said that she did not think that the length of the speeches was a problem. Shank said that she needs to reserve the room for the Breakfast soon. Martin said that the Commission should think about who they would like to have for a speaker. Larew said that the HARRT Media Committee is planning a media round table. She said Lyle Mueller and Mike Beck have agreed to be on the round table. She asked commissioners to suggest any other people from the media that should be invited. Commissioners offered their suggestions. 8. STATUS OF CASES: Shank said that case number 35 has been extended. A mediation agreement was signed and the case was closed, but the complainant has not followed through. She said this will probably be a contract violation. Martin asked about the other conciliation. Shank said that she has not heard anything since the conciliation. She called the attorney but has not heard from him yet. (Spooner left the meeting at 8:10 p.m.) Because there was no longer a quorum, Martin said that she Would take a telephone poll of the commissioners about whether they would like Eleanor Dilkes to do some research before the January meeting regarding the possibility of the Commission having jurisdiction over the University of Iowa's human rights cases. This had been one of Rettig's suggestions and Iowa City Human Rights Commission December 21, 1999 - 7:00 p.m. Page 5 the Commission would be discussing their decision at the January meeting. 9. ADJOURNMENT: Jehle moved to adjourn the meeting. Larew seconded the motion. The motion was carried and the meeting was adjourned at 8:25 p.m. HRC122199.doc MINUTES IOWA CITY TELECOMMUNICATIONS COMMISSION MONDAY, NOVEMEBER 23, 1999 - 5:30 PM CIVIC CENTER LOBBY CONFERENCE ROOM MEMBERS PRESENT: Betty McKray, Cathy Weingeist, Jim Pusack, Terry Smith, Steve Hoch STAFF PRESENT: Drew Shaffer, Dale Helling, Andy Matthews, Bob Hardy, Mike Brau OTHERS PRESENT: Beth Fisher, Rene Paine, Phil Phillips, Greg Thompson, Mariam Bennett, Denis Martel RECOMMENDATIONS TO COUNCIL Nolle. SUMMARY OF DISCUSSION Matthews reported the City is seeking clarification from McLeod on several issues relating to ti~anchise negotiations. Advice from the City's consultants is being sought. The City's response to a letter from McLeod is expected shortly. Paine reported PATV held their annual meeting on November 17 and elected two new members to the Board of Directors. Greg Calvert was elected by the membership, Karen Milchaeli was appointed, and Tim Clancy was reappointed to the Board. As a result of PATV losing $3,200 in a bad investment, arrangements have been made for PATV to participate in the City's investment pool. On December 15, Ellen Buchanon will tape her 100th local history program for the library channel. A reception will be held after the taping. All Buchanon's past guests and the public will be invited. Shaffer said that the City is due for a triennial review of the cable operator, as required by the cable TV ordinance. The Commission may choose to take this up after the contract with PATV has been finalized. Shaffer reported that the comments about PATV's contract renewal made at the last two Commission meetings have been incorporated into a finished draft contract. A letter was sent to Coralville informing them of the City' s intentions for PATV's contract renewal. A letter from Coralville was subsequently received which requested a meeting to discuss how Coralville might participate. City staff will meet with Coralville representatives before meeting with PATV. After an agreement has been reached with PATV, the Commission will receive the contract and consider a recommendation for Council. Shafl~r reported that he met with representatives from the University of Iowa's Social Science Institute regarding a survey on local access channels in Iowa City. The Institute suggested contacting 400 subscribers by telephone for interviews lasting 10-12 minutes. APPROVAL OF MINUTES It was moved by Smith, seconded by Weingeist to approve the October 18 and 25, 1999 minutes. The motion passed unanimously. ANNOUNCEMENTS OF COMMISSIONERS Smith announced that a public forum on deregulation and competition in the electricity industry will be held December 1 from 7-9 p.m. in Meeting Room A of the public library. The forum will be cablecast live on channel 10. SHORT PUBLIC ANNOUNCEMENTS None. MCLEOD REPORT Rice reported McLeod is waiting for a response from the City regarding issues discussed at the last meeting with the City. Rice will be leaving McLeod on December 31 and introduced his replacement, Eric Heskje. AT&T CABLE SERVICES REPORT Hoch asked about the frequency of outages of the cable modem @Home service. Customer service response times can be quite long. Bandwidth speeds have not been as fast as advertised. Hoch said that AT&T has been advertising the cable modem service, ~Home, is 50 times faster than a 28.8 modem. There have been reports that ~Home has been capping speeds at 128 MHz, which is only about five times the speed of a 28.8 modem. Many subscribers bought the service based on those claims. In fact, those ads continue to be run and may be false advertising. Hoch said he has tried to download streamed video at 300 to 700 MHz and the ~Home service would not do it. Martel said AT&T has been unable to get T1 lines from US West to go from the local office to the server. This has affected speeds. Regarding speed caps, Martel will look into the matter and report back to the Commission. LEGAL REPORT Matthews reported the City is seeking clarification from McLeod on several issues relating to fi'anchise negotiations. Advice from the City's consultants is being sought. A response to a letter from McLeod is expected shortly. PATV REPORT Paine reported PATV held its annual meeting on November 17 and elected two new members to the Board of Directors. Greg Calvert was elected by the membership, Karen Milchaeli was appointed. and Tim Clancy was reappointed to the Board. A silent art auction fundraiser made $1,700 in October. The next training tracks will be held in January. A $250 grant was received from the Convention and Visitors Bureau for publicizing the Regional Alliance for Community Media Conference to be held in April. PATV will also be applying for a grant from the Hospital School to videotape a series of roundtable discussions on disability issues. Hoch asked about the memo from Helling regarding PATV losing $3,200 in a bad investment and arrangements made for PATV to participate in the City's investment pool and an'angements will be made with the City to cut checks to PATV on a regular basis so PATV can pay their bills and repair or purchase equipment as necessary. Hoch asked how this incident came to the City' s attention. Paine claimed that the City had received copies of the PATV Board minutes in which the investment was discussed. A meeting was held with PATV Board member Greg Thompson, Paine, Helling, Shaffer, Matthews, and Kevin O'Malley to discuss what transpired. Arrangements were made for PATV to participate in the City's investment pool. Paine said, in effect, PATV was misled and she made a bad decision as a result. PATV has filed a complaint with the Iowa Attorney General's Office who secured a cease and desist order against the company from doing business in Iowa. Paine has filed a claim to attempt to recover PATV's money. Paine has also written a letter to the editor of the Iowa City Gazette in response to their story. Pusack said PATV's bylaws might need to be reviewed if there is no prohibition on having two signatures on large checks. Thompson said two signatures were required by the bylaws. Paine and Perry signed the check and brought it to the Board's attention after PATV's bookkeeper informed Paine that this type of decision required Board approval. The Board then approved the transaction retroactively by a 4-1 vote. A change to the bylaws was subsequently made requiring a 2/3 majority vote of the Board for any investments. Smith asked if there might have been any criminal misrepresentation by the Board Treasurer. Thompson said there is no evidence to suggest that and in his opinion, as well as that of PATV law,2ier Jim Larew, there is no reason to be suspicious of Perry. LIBRARY REPORT Fisher reported that in the last month the library produced nine Storytime programs, an all-day story-telling program, a school' s out program, three adult book talk lunches, two episodes of Off the Shelf, a Hancher Auditorium program, and a program on home building. On December 8 from 7- 8:30 p.m. Governor Vilsack will hold a budget hearing at the library. It will be cablecast live. On December 15, Ellen Buchanon will tape her 100th local history program. Buchanon began taping the program in 1989. A reception will be held after the taping. All past guests and the public will be invited. ECC REPORT No representative was present. SENIOR CENTER REPORT Bennett reported the Senior Center now has two part-time work-study students, which has expanded production and training capacity. Additional funds were made available by the Senior Center Commission to add to the funds allocated from the pass-through fund for a camera. As a result, a better quality digital camera could be purchased. A program honoring veterans was recently produced. CITY CABLE TV OFFICE REPORT Hardy reported operations are still being disrupted by the construction taking place, but no requests fi3r community programming have gone unfulfilled. Interviews for the Community Programmer position will likely begin next week. The employment process has been slowed due to water damage to the demo tapes submitted by applicants. Shaffer reported that there is pending federal legislation permitting local broadcast signals on direct broadcast satellites (DBS). The legislation is intended to spur more competition between cable operators and DBS providers, who do not pay franchise fees, nor do they support or carry local access channels. Shaffer said that the City is due for a triennial review of the cable operator as required by the cable TV ordinance. The Commission may choose to take this up after the contract with PATV has been finalized. Shaffer reported receiving eight complaints--three about a decline in the discount for senior citizens, one about not getting calls returned, one about billing problems, and three about understanding or the notification process regarding the change in the channel line-up. Pusack asked about progress getting the local access channels program descriptions included in the digital program guide. Shaft~r said Heck informed him that each of the access cham~els should be sending their information to TV Data directly. However, TV Data has yet to get back to Shaffbr with the correct person or office to send the information to. Pusack said that having the program descriptions on the cable TV's digital tier guide would be a great benefit to the local access channels. PATV CONTRACT UPDATE Shaftbr reported that the comments made at the last two Commission meetings have been incorporated into a finished draft. A letter from Coralville was subsequently received which requested a meeting to discuss how they may participate. City staff will meet with Coralville representatives before meeting with PATV. After an agreement has been reached with PATV, the Commission will receive the contract and make a recommendation to Council. If the process extends beyond the end of the year, a month-to-month extension can be granted administratively. Smith noted that the Commission voted to strike Coralville from the contract. Shaffer said that has been done. Helling and Shaffer felt it was important to write Coralville and tell them that the City was proceeding in that manner and that if Coralville had any concerns they should say so at this time. At that point, Coralville requested a meeting. Helling said that it was his understanding that the Commission desired to exclude Coralville from the contract, as they had expressed no interest. If it was the intent of the Commission to exclude Coralville under any circumstances, that can be done. Matthews said he was concerned about language in the contract dealing with good faith eflbrts to resolve conflicts during renewal and how that might relate to Coralville. Helling said staff will meet with Coralville to determine what they have in mind. If it is mutually beneficial. then a three party agreement may be appropriate. Smith will attend the Coralville meeting on behalf of the Commission with Pusack offering to serve as a back up if Smith is unable to attend. ACCESS SURVEY Shaffer reported that he met with representatives from the University of Iowa's Social Science Institute regarding a survey on local access channels in Iowa City. The Institute suggested contacting 400 subscribers by telephone for interviews lasting 10-12 minutes. Shafibr referred to the document included in the meeting packet that outlined the ideas mentioned for inclusion in the survey. That document is in general concepts; the Institute would design the questions. Hoch said a presentation by the Institute on what kind of information they will be able to provide may help the Commission determine if it would be worthwhile. Shaffer said the Institute would make a presentation, if requested. Smith and Pusack said the Commission should determine how the results would be used. Hoch said that the Commission has a very different relationship with each of the access channels. There is no compelling need for each of the access channels to be mentioned by name. McKray said the Commission is mandated to monitor all access channels. Bennett said that the survey could be helpful to the CTG's outreach program. Hoch said that including questions designed to further an outreach effort might cloud the survey results. Shaffer said that the questions are in a very rough draft form and are intended to give the Institute a sense of the kinds of information that is desired. The Institute will come back to Shafi~r with something better formulated and a better cost estimate. They will also make a presentation to the Commission. Smith said there are several things the Commission would be most interested in, such as the public aw'areness. perception of the five access channels, and how they might be improved. Some questions may be of benefit to the channels, such as questions on what types of programs viewers may ~vant on PATV. Pusack said each of the access channels should forward to Shaffer any ideas they would like included in the survey. Hoch said the intent of the survey is to help the access channels by providing them with information, particularly PATV because they have a broader mandate. Pusack said that a survey could be useful in establishing a baseline for subsequent surveys. The change over time can be very instructive. Smith said that a survey should measure the awareness of the access channels, viewership of them, and what viewers think of the programming. Hoch said that what subscribers would like the access channels to be should also be measured. Weingeist said that information on each of the access channels would be helpful in promoting their development. Smith said that the type of information useful for CTG outreach and that desired by the Commission is likely the same. NEXT MEETING The Commission agreed to move up the next meeting one week to December 20 from December 27. ADJOURNMENT Pusack moved and Smith seconded a motion to adjourn. The motion passed unanimously. Adjournment was at 7:05 p.m. Respectfully submitted, Cable TV Administrator MINUTES SENIOR CENTER COMMISSION TUESDAY, DECEMBER 21,1999 MEMBERS PRESENT: Bebe Ballantyne, Jay Honohan, Joanne Hora, Bill Kelly, Allan Monsanto, Larry Pugh, Terd Miller, and Deborah Schoenfelder. MEMBERS ABSENT: M. Kathryn Wallace STAFF PRESENT: Michelle Buhman, Linda Kopping, Susan Rogusky, and Julie Seal. GUESTS PRESENT: Lod Benz, Lee McGovem, Florence Hayslett, Phil Phillips, Robert Norris, Barbara Hackman, and Carol Thompson CALL TO ORDER Miller called the meeting to order at 3:15. MINUTES Motion: To approve the November minutes as distributed. The motion carded on a vote of 8-0. Pugh/Ballantyne. PUBLIC DISCUSSION None PARKING FACILITY/SKYVVALK STRATEGIC PLANNING COMMITTEE - HORA A fundraising letter prepared by the Strategic Planning Committee was discussed. The letter was unanimously approved and will be mailed to everyone on the Post mailing list December 22, 1999. The Strategic Planning Committee suggested earmarking $25,000 of gift fund money to jump-start the skywalk fundraising effort. Committee members noted the Gift Fund has a current balance of around $100,000, so earmarking $25,000 for the skywalk would not seriously deplete the Fund. In addition, $25,000 represents the amount received from the estate of Joella Antes in 1997. Committee members felt using Antes' donation to support the construction of the skywalk would be both substantive and meaningful. Motion: To earmark $25,000 of gift fund money and to recognize Joella Antes for her contribution. The motion carded on a vote of 8-0. HonohanlMonsanto To demonstrate their support for construction of the skywalk, Commissioners were asked to make a personal donation to the fundraising ddve. MINUTES 2 SENIOR CENTER COMMISSION TUESDAY, DECEMBER 21,1999 Members of the Strategic Planning Committee suggested the following levels be used to recognize individual contributions to the skywalk: Level One: $1.00-$249.00, Level Two: $250-$499, Level Three: $500 - $999, Level Four: $1000-$5,000 and Level Five: Over $5000. Motion: To utilize the following recognition levels for contributions to the skywalk fundraising effort: Level One: $1.00-$249.00, Level Two: $250-$499, Level Three: $500 - $999, Level Four: $1000-$5,000 and Level Five: Over $5000. The motion carded on a vote of 8-0. Honohan, Monsanto. A commemorative plaque honodng all donors to the skywalk fundraising ddve will be designed at a later date. The Skywalk Strategic Planning Committee encouraged the Council of Elders to participate in the skywalk fundraising effort. OPERATIONAL HANDBOOK- Schoenfelder Copies of the Operational Handbook were distributed in the Senior Center Commission packets. Schoenfelder reported the Senior Centers Operational Handbook had been reviewed and updated by members of the Policy and By-Law Review Committee and Senior Center staff. Many editorial and formatting changes had been made and several policy statements incorporated into the updated document. All policy statements had been reviewed and approved by the entire Commission over the past several years. The handbook's new formatting enhances readability and will make it easier to keep up-to- date. The Policy and By-Law Committee recommended approval of the Operational Handbook. Motion: To adopt the Operational Handbook as distributed. The motion carded on a vote of 8-0. HonohanlHora. MINUTES 3 SENIOR CENTER COMMISSION TUESDAY, DECEMBER 21,1999 USE OF THE GOLF ROOM-KOPPING In conjunction with the Fire Sprinkler Installation and Ceiling Tile Replacement Project a dropped coiling recently was installed in the "Golf Room," 206. As a result, problems are anticipated with the reinstallation of the golf ddving range that has been located in this room for several years. The odginal ddving range was constructed in a way that occupied the entire distance from the floor to the ceiling. With a lower ceiling the range could be reinstailed, but it would need to be shortened. The lower ceiling might also generate problems for taller golfers taking a full golf swing when using the driving range. This situation led to a staff re-evaluation of Senior Center space usage in a couple of areas on the second floor. Records show that while the "Golf Room" was heavily used at one time, the use of this room has dwindled significantly. In contrast, Senior Center Television (SCTV), housed in room 209, is seriously overcrowded. This fact was noted eadier this year in the Commission's Space Review Committee report. In anticipation of a possible change in the designated use of space by the "Golf Room" and SC'I'V, staff members contacted regular users of these spaces and invited them to attend this Commission meeting and participate in a discussion surrounding the future use of the "Golf Room" and possible expansion and relocation of SCTV. Staff recommendations: 1. Close the "Golf Room" now located in room 206. 2. Move the SCTV editing equipment, meeting and training areas from room 209 to room 205. 3. Use room 206 as a permanent SCTV studio. Because rooms 205 and 206 have an adjoining door, this arrangement is quite convenient and will facilitate production. 4. Convert the existing SCTV studio space (room 209) into a classroom. This would replace the frequently used classroom now located in room 205. No representatives from the golf league were present for this discussion. Commissioners reviewed "Golf Room" sign up sheets for the past couple of years as well as the walk-in usage of the room. SCTV volunteers attending the meeting requested additional space for a studio and expanded editing area. SCTV volunteer Phil Phillips reviewed a report outlining SCTV's current and future space needs. This report had been prepared by Miriam Bennett and distributed in the Commission packets. Commissioners questioned SCTV representatives about specific space needs and discussed possible opportunities for using space in other buildings. Motion: To have SCTV vacate room 209 and move into rooms 205 and 206. The motion carded on a vote of 8-0. KellylPugh Motion: To close down the golf room and driving range and give the proper recognition to those who have used the room over the past years. The motion carried on a vote of 8-0. Kelly/Monsanto. MINUTES 4 SENIOR CENTER COMMISSION TUESDAY, DECEMBER 21,1999 SENIOR CENTER UPDATE Operations - Kopping The Fire Sprinkler Installation and Ceiling Tile Replacement project is going well. The completion date is in mid January. The Furniture Replacement and Remodeling Project should continue after the holidays. As far as staff can tell the Senior Center is ready for Y2K. Both Linda Kopping and Craig Buhman with be on-call New Years Eve in the unlikely event things do not go smoothly. Pro.arams - Seal An update of January programming was presented. Volunteers- Rogusky An update of volunteer programs and opportunities was given. COUNCIL OF ELDERS No report given. CITY COUNCIL - Miller A report of the City Council meeting was given. BOARD OF SUPERVISORS - Monsanto No report available COMMISSION DISCUSSION The Commission elected the following officers for 2000: Jay Honohan, Chair, Joanne Hora Vice-Chair, M. Kathryn Wallace as Secretary with Deborah Schoenfelder as an alternate, Motion: To adjourn. Motion carried on a vote of 8-0. HoralSchoenfelder The meeting adjourned at 4:45. POLICE CITIZENS REVIEW BOARD MINUTES - December 28, 1999 CALL TO ORDER Chair J. Watson called the meeting to order at 7:11 P.M. ATTENDANCE Board members present: L. Cohen, P. Hoffey, P. Farrant, and J. Watson; member absent: J. Stratton. Staff present: Legal Counsel C. Pugh and PCRB Assistant S. Bauer. CONSENT CALENDAR Motion by P. Farrant and seconded by P. Hoffey to adopt the Consent Calendar. Motion carried, 4/0, Stratton absent. RECOMMENDATION TO COUNCIL None MEETING SCHEDULE · Regular Meeting January 11, 2000, 7:00 P.M. · Special Meeting January 25, 2000, 7:00 P.M. · Regular Meeting February 8, 2000, 7:00 P.M. (Chair Watson will be absent.) NEW BUSINESS None PUBLIC DISCUSSION None BOARD INFORMATION Chair Watson reported that he and P. Hoffey would not be available for five consecutive weeks to participate in police training sessions beginning the week of January 10. After discussion, it was the Board's consensus that because of a scheduling problem during those five weeks, it would not participate in this training series. Chair will inform Officer Hurd, and also express the Board's interest at future training sessions. STAFF INFORMATION None. EXECUTIVE SESSION Motion by L. Cohen and seconded by P. Hoffey to adjourn into Executive Session based on Section 21.5 (1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, end 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22.7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 4/0, Stratton absent. Open session adjourned at 7:30 P.M. REGULAR SESSION Regular meeting resumed at 8:13 P.M. Motion by P. Farrant and seconded by L. Cohen that the Board finds portions of PCRB Complaint #99-08 are timely; Legal Counsel is directed to draft a letter to Chief Winkelhake to convey this finding. Motion carried, 4/0, Stratton absent. Bauer was directed to draft a letter to Chief Winkelhake requesting a copy of the case file and other related material, including videotapes, regarding PCRB Complaint #99-08 and PCRB Complaint #99-09. ADJOURNMENT Motion for adjournment by P. Hoffey and seconded by P. Farrant. Motion carried, 4/0, Stratton absent. Meeting adjourned at 8:15 P.M. 2 POLICE CITIZENS REVIEW BOARD MINUTES - January 11, 2000 CALL TO ORDER Chair J. Watson called the meeting to order at 7:05 P.M. ATTENDANCE Board members present: L. Cohen, P. Hoffey, P. Farrant, and J. Watson; member absent: J. Stratton. Staff present: Legal Counsel C. Pugh and PCRB Assistant S. Bauer. Lt. M. Johnson was also in attendance. CONSENT CALENDAR Motion by P. Hoffey and seconded by J. Stratton to adopt the Consent Calendar. Motion carried, 5/0, all members present. RECOMMENDATION TO COUNCIL None NEW BUSINESS None OLD BUSINESS Plans for Meeting with City Council Discussion was held regarding a joint informal meeting with the City Council. The Board would review the purpose and goals of the PCRB, give a summary of activities and accomplishments in 1999, and discuss some issues of concern to the Board. Vice Chair P. Farrant and Chair J. Watson would meet with the City Manager and the Mayor prior to the meeting with Council to decide upon a specific agenda for the joint meeting. Chair Watson will correspond with the Mayor, requesting this meeting. The Board's concerns/issues could include: · those outlined in the most recent Annual Report. · the sunset clause in the ordinance · the PCRB budget Chair Watson will put in outline form the issues the Board wishes to take to the Mayor and the City Manager. The Board also discussed methods to bring the new Council members "up to speed" on the PCRB. Further discussion was deferred until the next meeting. In response to the Chair's inquiry regarding data collection on race-based traffic stops, Lt. Johnson did not know, but said he will have the answer provided to the Board by the Chief. Report Writing Process P. Farrant reiterated the reason the Board decided to change its report-writing process was because it didn't appear that everybody was up to speed, and the modification in the new process was designed to provide everybody with the same analysis before the report was written. A team of two will prepare a report, a writer and an editor; all Board members will be involved in the report-writing. The new report writing process will be refined after more reports have been completed. PUBLIC DISCUSSION None MEETING SCHEDULE · Regular Meeting January 11, 2000, 7:00 P.M. · Special Meeting January 25, 2000, 7:00 P.M. · Regular Meeting February 8, 2000, 7:00 P.M. (Chair Watson will be absent.) · Special Meeting February 22, 2000, 7:00 P.M. BOARD INFORMATION None. STAFF INFORMATION None. EXECUTIVE SESSION Motion by J. Statton and seconded by P. Hoffey to adjourn into Executive Session based on Section 21.5 (1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22.7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 5/0, all members present. Open session adjourned at 7:40 P.M. REGULAR SESSION Regular meeting resumed at 7:50 P.M. Motion by P. Hoffey and seconded by L. Cohen to grant a 30-day extension to the Chief, to January 27, 2000, to complete the Chief's Report on PCRB Complaint #99-05. Motion carried, 5/0, all members present. Staff was directed to draft a letter to Chief Winkelhake requesting a copy of the case file, videotapes, and any other related information regarding PCRB Complaint #99-10. ADJOURNMENT Motion for adjournment by L. Cohen and seconded by J. Stratton. Motion carried, 5/0, all members present. Meeting adjourned at 7:52.