HomeMy WebLinkAbout2000-03-07 Public hearing NOTICE OF PUBLIC HEARING
Notice is hereby given that a public headng will
be held by the City Coundl of Iowa City, Iowa, at
7:00 p.m. on the 1'~ day of February, 2000, in the
Washington Street, Iowa City, Iowa, or if said
meeting is cancelled, at the next meeting of the
Clerk; at which hearing the Council will consider:
1. A resolution amending the Comprehensive
Plan to adopt and incorporate the South
Central Distrial Plan for property generally
located east of Highway 218, south of
Highway I and west of the Iowa River.
2. An ordinance changing the zoning
designation from Neighborhood Commercial
(CN-1) to Commercial Office (CO-1) for 2.5
acres of property located on the west side of
' ' First Avenue at Tudor Drive.
3. An ordinance amending the Sensitive Areas
~'Oveday (OSA-8) Conditional Zoning
Agreement to allow a driveway access onto
Foster Road for property located at 500
Foster Road.
Copies of the proposed resolution and ordinances
are on file for public. examination in the office of
the City Clerk, Civic Center, Iowa City, Iowa.
Persons wishing to make their views known for
Council consideration are encouraged to appear
at the above-mentioned time and place.
MARlAN K. KARR, CITY CLERK
City of Iowa City
MEMORANDUM
Date: March 1, 2000
To: Iowa City City CoV~,,~--)
From: Melod R
y ockwell, Associate Planner
Re: Louis Driveway Closure Based on Development occurring to the West
An alternative ordinance and conditional zoning agreement concerning the Louis's
private driveway has been drafted for Council's consideration. This alternative includes
a provision that would require the driveway to be closed if development to the west of
the driveway generates traffic that causes Foster Road to have the character of an
arterial street. The trigger in this case is set at the issuance of 250 occupancy permits
for additional dwelling units constructed west of the Louis driveway. The Louises
residency and the requirement for an escrow remain as part of the ordinance/conditional
zoning agreement. Kirsten Frey, the applicants' attorney, has indicated that this
arrangement should be acceptable to her clients. The information below is intended to
explain the logic used in arriving at the 2.~O-occupancyperrn/ts level:
When Foster Road immediately west of the Louis Drive reaches a collector street
threshold of traffic (2,500 vehicle trips per day) and thereby acquires the character
of an arterial street, the driveway should be closed.
o At an average of seven vehicles a trip per day per dwelling unit, the collector street
threshold (2,500 vehicle tdps per day) equates to :357 dwelling units.
n Subtract the number of existing dwelling units (27) west of the Louis drive
from 357.
520 Foster Road 4 dwelling unit apartment house
540 Foster Road 4 dwelling unit apartment house
560 Foster Road I townhouse condo
562 Foster Road 1 townhouse condo
570 Foster Road 1 townhouse condo
572 Foster Road I townhouse condo
580 Foster Road 6 dwelling unit apartment house
590 Foster Road 6 dwelling unit apartment house
602 Foster Road I single-family residence
620 Foster Road ::L single-family residence
630 Foster Road I single-family residence
27 existing dwelling units
[] Subtract 87 from 357; the traffic levels generated during peak periods by the Elks
Club (610 vehicle trips per day) has an equivalency of 87 dwelling units. See 3ohn
Yapp's memorandum: Estimate of Elks Country Club Traffic Generation.
150 vehicles (golf)
30 vehicles (lunch)
75 vehicles (pool)
50 vehicles (special events)
305 vehicles/busy summer day x 2 = 6::[0 trips per day
6:tO vehicle trips divided by 7 = an equivalency of 87 dwelling units
[] :357 - 114 (27 & 87) = 24:3 dwelling units that must be added to the peninsula
area west o1: the Louis driveway before the collector street threshold of 2,500
vehicle trips per day is reached at that location.
[] Round 243 to 250.
When occupancy permits have been issued for 250 additional dwelling
units west of the Louis driveway, the driveway must be closed.
City of Iowa City
MEMORANDUM
Date: February 25, 2000
To: Melody Rockwell, Associate Planner
From: John Yapp, Assistant Transportation Planner
Re: Estimate of Elks Country Club traffic generation
The following assumptions of the traffic generated by the Elks Country Club during the summer
months are based on information from the club manager. As with other traffic estimates, each
vehicle coming to the country club counts as two trips on Foster Road, one coming and one
leaving. We would be able to verify this traffic estimate this summer with traffic counts on
Foster Road.
Assume during golf season, 40 rounds of golf are played each day. This assumes 4
groups tee-off every hour, or one group every 15 minutes, over a 10 hour period.*
Assume each group is a foursome. This equals 160 people/day golfing. According to
the club manager, some couples drive together, but there is very little car-pooling.
Based on limited car-pooling, assume 150 people/day driving to the club for golf.
Assume 30 people/day driving to the club for lunch throughout the year.
Assume 200 people/day using the club pool. Some of the pool users are children and/or
couples, so assume 75 vehicles/day related to pool use during the summer.
Monday and Wednesday bridge evenings attract approximately 50 people/day
throughout the year. Other events such as special Friday lunches and golf events will
also attract 50 or more additional people.
150 vehicles (golf)
30 vehicles (lunch)
75 vehicles (pool)
50 vehicles (MonANed bridge, other events)
Total: 305 vehicles/day
II rips: 610 trips/day generatedI
* Some days will be busier over a slightly longer day, some will be slower due to inclement
weather. The assumption of 1 foursome teeing off every 15 minutes is based on a fairly
good pace of golf on a sunny day. The number people driving to the club will fluctuate
based on weather, time of year, and scheduled events.
Cc: Jeff Davidson, Transportation Planner
KENNEDY, CRUISE, ANDERSON & FREY, L.L.R
LAWYERS
920 s. DUBUOUF STREET - P.O. BOX 2000
MICHAEL W. KENNEDY IOWA CITY, IOWA AREA CODE 319
JOHN D. CRUISE 52244 TELEPHONE 351-8181
STEVEN C. ANDERSON FAX 351-0605
KIRSTEN H. FREY
OF COUNSEL:
K,,ND,E K. SR,SCOE February 22, 2000 C.A.LES A. SA.KER
CHAD T. WARREN
LILLIAN LYONS DAVIS
Ms. Karin Franklin, Director
Department of Planning & Community Development
City of Iowa City
410 E. Washington Street
Iowa City, IA 52240-1826
Sarah Holocek
First Assistant City Attorney
City of Iowa City
410 East Washington Street
Iowa City, IA 52240
Re: Conditional Zoning Agreement for Bud Louis
Dear Karen and Sarah:
At the City Council meeting a couple of weeks ago, the Council discussed an
alternative under which the Louis driveway would be allowed to continue to exist until such
time as the Louis' no longer lived in their home or the property to the west was sufficiently
developed. We discussed the fact that we would need to work out the details of such a
proposal. It seems to me that one of the best ways to proceed might be to indicate that once
the traffic count of Foster Road reaches a certain level, the driveway would be closed. This
seems to make sense because the traffic count is the most closely related factor to the safety of
an additional access point along Foster Road.
I would appreciate it if you could give me a call so we could discuss this further. I'd
also like to get a proposed Conditional Zoning Agreement drafted so we have it available at the
joint session of the City Council and the Planning and Zoning Department. I look forward to
hearing from you.
Kirsten H. Frey ~'~
cc: Mike Hodge
Bud Louis
Kf14/|62b3936
NOTICE OF PUBLIC HEARING
TO ALL TAXPAYERS OF THE CITY OF IOWA
CITY, IOWA, AND TO OTHER INTERESTED
PERSONS:
Public notice is hereby given that the City of
Iowa City, Iowa, will conduct a public hearing on
the City's FY2001 Iowa DOT Consolidated Transit
Funding grant application. The application will be
for approximately $327,346 (3.1394%) in Iowa
DOT state transit assistance formula funds to be
used for operating and/or purchasing capital items
for Iowa City Transit during FY2001. Said
application will also include a listing of projects to
be applied for in FY2001 from the Federal Transit
Administration (FTA) Section 5307 and/or Section
5309 programs. The FTA Section 5307 program
provides formula federal funds to be used for the
operating and capital needs of Iowa City Transit.
Section 5309 is a discretionary capital funding
program. Section 5307 and/or Section 5309
projects to be applied for in FY2001 include
(federal share):
1. Operating assistance - approx. $348,793
2. Construct Near Southside Transportation
Center (Phase II & III) - $8,128,358
3. Transit vehicle maintenance & overhaul [up to
20% of maintenance costs] - $107,920
4. Purchase 2 fight-duty 176" replacement
vehicles (133 & 138) - $92,960
5. Replace approx. 22 garage doors at Transit
Facility - $70,400
6. Remodel/redecorate administrative offices at
Transit Facility - $40,000
7. Upgrade lighting in maintenance area of
Transit Facility - $12,000
8. Replace bus shelter panels - $8,000
TOTAL FEDERAL FUNDS = $8,808,431
Additional projects may be added before the
public hearing is held.
The public hearing will be held at 7:00 p.m. on
March 7, 2000, in the Council Chambers of the
iowa City Civic Center, 410 E. Washington Street,
Iowa City.
A preliminary application will be on file February
28, 2000 at the JCCOG Transportation Planning
Division Office, Iowa City Civic Center, 410 E.
Washington Street, Iowa City, and may be
inspected by interested persons. Any questions
or comments regarding the application, the
projects, or the public hearing, should be directed
to Kevin Doyle, JCCOG Assistant Transportation
Planner (31 9-356-5253) or e-mail
kevin_doyle @ iowa-city.org
The projects are in conformance with the
JCCOG Urbanized Area Transit Plan for the Iowa
City Urbanized Area.
Any interested persons may appear at the public
hearing for the purpose of making objections or
comments. Written comments will be accepted by
JCCOG at the above address through the date
and time of the hearing specified above. This
notice is given by the City Council of the City of
Iowa City, Iowa.
MARlAN K. KARR, CITY CLERK
CITY OF IOWA CITY, IOWA
jccogtp\fy95sta\lCTnph.doc
JCCOG
Date: February 23, 2000
To: Iowa City City Council
From: Kevin L. Doyle, Assistant Transportation Planner/
Re: Iowa City Transit - Capital Projects Programmed for FY2001
The following projects have been programmed by Iowa City Transit for Federal Transit
Administration [FTA] Section 5307 and/or 5309 funds in FY2001. The projects will be
included in the FY2001 Iowa DOT Consolidated Transit Funding Application JCCOG is
completing and in the FY2001-2003 JCCOG Transportation Improvement Program
[TIP].
FY2001 Federal Transit Administration - Program of Projects
Project Description Federal Share
Construct Near Southside Transportation Center - Phase II &III. ® $8,128,358
Transit vehicle preventative maintenance &overhaul [Eligible for up 107,920
to 20% of total maintenance costs].
Purchase 2 light-duty 176' replacement vehicles [133 & 136]. These 92,960
are the first 2 vehicles to be replaced that were transferred from
SEATS.
Replace approx. 22 garage doors at the transit facility. 70,400
Remodel administrative offices at transit facility. · 40,000
Upgrade lighting in maintenance area of transit facility. 12,000
Replace bus shelter panels. 8,000
Total FY2001 FTA Capital Requests $8,459,638
®Phase II & III construction work will go beyond FY2001 and will likely not be completed until FY2003.
,kThis project will consist of remodeling the existing administrative space at the transit facility to better
utilize the space once the dispatch function is relocated to the new downtown information office. A couple
of interior walls will be moved, new wall coverings throughout the office area, repainting, and purchasing
some new office furnishings
NOTE: inclusion of projects/n this application and the F"~2001-2003 TiP does not
guarantee funding/n FY200f. /owe DOT submits an annual statewide application for
capita/funds with the Federal Transit Administration and actual availability of funding
will not be known until fall, 2000.
Give me a call at 356.5253 or e-mail kevin doyle@iowa-city.org if you should have any
questions about this information.
\ltransit\ict\OOitem.doc
NOTICE OF PUBLIC HEARING ON INTENT TO
PROCEED WITH A PUBLIC IMPROVEMENT
PROJECT, AND TO ACQUIRE PROPERTY FOR
THE NEAR SOUTHSIDE TRANSPORTATION
CENTER PROJECT IN THE CITY OF IOWA
CITY, IOWA
TO ALL TAXPAYERS IN THE CITY OF IOWA
CITY, IOWA, AND TO OTHER INTERESTED
PERSONS:
Public notice is hereby given that the City
Council of the City of Iowa City, Iowa, will
conduct a public hearing on its intent to
proceed with a public improvement project and
to acquire property for the Near Southside
Transportation Center project in said City at
7:00 p.m. on the 7t" day of March, 2000, said
meeting to be held in the Council Chambers in
the Civic Center in said City, or if said meeting
is cancelled, at the next meeting of the City
Council thereafter as posted by the City Clerk.
Documentation of the proposed location of
said improvements is now on file in the office
of the City Clerk in the Civic Center in Iowa
City, Iowa, and may be inspected by any
interested persons.
Any interested persons may appear at said
meeting of the City Council for the purpose of
making objections to and comments concerning
said intent to proceed with and to acquire
property for said public improvement project.
This notice is given by order of the City
Council of the City of Iowa City, Iowa, and as
provided by law.
MARlAN K. KARR, CITY CLERK
eleanor/nph-nss.doc
NOTICE OF INTENT TO COMMENCE A
PUBLIC IMPROVEMENT PROJECT AND
TO ACQUIRE PROPERTY RIGHTS WHICH
MAY BE NEEDED FOR THE NEAR
SOUTHSIDE TRANSPORTATION CENTER
PROJECT
To: Owners and tenants of property
comprising Lots 1, 2, 3, and 4 of
Block 102 of the Original Town of
Iowa City, Iowa:
Mod Pod
c/o Wes Fotsch
301 S. Dubuque St.
Iowa City, IA 52240
Hieronymus Partnership
205 E. Burlington St.
Iowa City, IA 52240
Hieronymus Partnership
3322 Muscatine Avenue
Iowa City, IA 52240
Union Planters Bank
c/o John Rathjen
100 E. Park Avenue
PO Box 90
Waterloo, IA 50704-0090
First Federal Savings & Loan
Mid-America Savings
PO Box 2658
iowa City, IA 52244
Vaughn Davisson Farmers
Insurance Group
150 E. Court Street
Iowa City, IA 52240
Jean Bartley
Attorney at Law
150 E. Court Street, Suite 200
Iowa City, IA 52240
James D. Houghton
Attorney at Law
150 E. Court St.
Iowa City, IA 52240
Willis &Willis, Attorneys at Law
Security Abstract Company
150 E. Court Street, Suite 201
Iowa City, IA 52240
Dell A. Richard
Attorney at Law
150 E. Court Street, Suite 101
Iowa City, IA 52240
Richard H. Zimmermann
Zimmermann Law Office
150 E. Court Street, Suite 101
Iowa City, IA 52240
Jeffrey Fields
Attorney at Law
131 E. Burlington Street
Iowa City, IA 52240
John Strief, D.D.S.
150 East Court Street
Iowa City, IA 52240
Under the provisions of Sections 6B.2A and
6B.2B of the Iowa Code, a governmental
body which proposes to acquire property
rights under power of eminent domain for a
public improvement project is required to
give notice of intent to commence the project
to all property owners whose properties may
be affected.
1. DESCRIPTION OF THE PROJECT;
INTENDED USE OF PRIVATE
PROPERTY WHICH MAY BE
ACQUIRED.
NOTICE IS HEREBY GIVEN to the above-
identified persons that the City Council of the
City of Iowa City will consider authorizing the
commencement of a project to construct the
Near Southside Transportation Center on
the half block of Block 102 of the Original
Town of Iowa City, Iowa, which is bordered
by Burlington Street on the north, Dubuque
Street on the east, Court Street on the south,
and the Block 102 north-south alley on the
west, which project is to be known as the
Near Southside Transportation Center.
Property rights acquired for the project will
be used for construction of the facility in its
entirety, and for temporary storage of
COnStrUCtiOn materials and equipment and
for staging of construction activities.
2. PRIVATE PROPERTY RIGHTS
MAY BE ACQUIRED' BY
NEGOTIATION OR
CONDEMNATION.
If the above-described project is approved
by the City Council, the City may need to
acquire property rights for the project
improvements. Property rights may include
fee simple parcels (complete ownership),
including the leased fee and leasehold
interests, construction easements and/or a
permanent easements. Upon review of
Johnson County property records, it appears
that properties or portions of properties
owned by the above-identified persons may
have to be acquired for the project by the
methods described above. The City will
attempt to purchase the required property by
good faith negotiations. If negotiations are
unsuccessful, the City will condemn those
property rights which it determines are
necessary for the project. The proposed
location of the above-described public
improvement is shown on the documentation
which is now on file in the office of the City
Clerk and available for public viewing.
3. CITY PROCESS TO DECIDE TO
PROCEED WITH THE PROJECT
AND TO ACQUIRE PROPERTY
RIGHTS; CITY COUNCIL ACTION
REQUIRED TO PROCEED WITH
PROJECT; OPPORTUNITY FOR
PUBLIC INPUT.
The City intends to provide funding in its
budget for this project, including the
acquisition of property that may be needed
for the project. City staff has analyzed the
options for how to proceed with this project
and has coordinated project planning with
other appropriate agencies. The planning for
the project now indicates that certain
property may need to be acquired. Any
public comment will be considered in
preparing the final designs, particularly as
private properly may be affected.
In making the decision to proceed with the
above-described project and to acquire
property rights, the City Council is required
to hold a public hearing, giving persons
interested in the proposed project the
opportunity to present their views regarding
the project, and regarding the proposed
acquisition of property rights for the project.
The public hearing will be held on the 7th
day of March, 1999 in the City Council
Chambers, Civic Center, 410 East
Washington Street, Iowa City, Iowa,
commencing at 7:00 p.m. or, if cancelled,
at the next meeting of the City Council
thereafter as posted by the City Clerk. In
order to proceed with the above-described
project and commence the acquisition of
property for the project, the City Council will
be required to approve the project and
authorize acquisition of private property for
the project by Council resolution. The City
Council is scheduled to consider adoption of
a resolution of the City's intent to proceed
with the above-described project following
the public hearing.
If the project is approved by the City
Council, an appraiser will determine the
compensation to be paid for property. The
City will offer no less than the appraised
value and will attempt to purchase only the
needed property by good faith negotiations.
If the City is unable to acquire properties
needed for the project by negotiation, the
City will acquire those property rights by
condemnation.
4. STATUS OF PROJECT PLANNING.
The concept of the Near Southside
Transportation Center originated in the Near
Southside Neighborhood Redevelopment
Plan which was adopted by the City Council
in 1992. The zoning ordinance changes for
the area which were subsequently approved
by the City Council are predicated on the
City providing public parking in order to
foster the high density of development which
is desired. The Plan calls for a multi-modal
transportation system in the Near Southside
where owning an automobile is not a
necessity. These planning concepts fit nicely
with the Federal Transit Administration's
Livable Communities Initiative, and an
application was made for a transportation
center several years ago. The City has
carried this project forward in its planning
documents in subsequent years, and was
able to secure a commitment for funding
from FTA for a 3-year project beginning in
federal fiscal year 2000. It is anticipated that
the City Council will include funding for the
local matching funds required (20% of the
project) in the City's Capital Improvements
Program. Construction is currently
scheduled to begin in the spring of 2001.
5. THIS NOTICE IS FOR
INFORMATION ONLY AND IS NOT
AN OFFER TO PURCHASE
PROPERTY RIGHTS OR TO
PROVIDE RELOCATION
BENEFITS.
The City Council of the City of Iowa City,
Iowa has not yet determined to undertake
the above-described project or to acquire
properly for the project. This Notice does not
constitute an offer to purchase property or
an offer to provide relocation benefits, and
affected property owners are not required to
move from their residences or relocate their
businesses at this time. Eligibility for
relocation benefits will not occur until the
project has been approved by the City
Council, and an offer to purchase has been
made to individual property owners.
6. STATEMENT OF RIGHTS.
Just as the law grants certain entities the
right to acquire private property, you as the
owner of property have certain rights. You
have the right to:
a. Receive just compensation for the
taking of property. (Iowa Const.,
Article I, Section 18)
b. An offer to purchase which may not
be less than the lowest appraisal of
the fair market value of the property.
(Iowa Code §§ 6B.45, 6854)
c. Receive a copy of the appraisal, if
an appraisal is required, upon which
the acquiring agency's determination
of just compensation is based not
less than 10 days before being
contacted by the acquiring agency's
acquisition agent. ( Iowa Code
§6B.45)
d. When an appraisal is required, an
opportunity to accompany at least
one appraiser of the acquiring
agency who appraises your
property. (Iowa Code §6B.54)
e. Participate in good faith negotiations
with the acquiring agency before the
acquiring agency begins
condemnation proceedings. (Iowa
Code §6B.3(1 ))
f. If you cannot agree on a purchase
price with the acquiring agency, a
determination of just compensation
by an impartial compensation
commission and the right to appeal
its award to district court. (Iowa
Code §§ 6B.4, 6B.7, and 6B.18)
g. A review by the compensation
commission of the necessity for the
condemnation if your property is
agricultural land being condemned
for industry; (Iowa Code § 6B.4A)
h. Payment of the agreed upon
purchase price, or if condemned, a
deposit of the compensation
commission award before you are
required to surrender possession of
the property. (Iowa Code §§ 6B.25
and 6B.54(11 ))
i. Reimbursement for expenses
incidental to transferring title to the
acquiring agency. (Iowa Code §§
6B.33 and 6B.54(10))
j. Reimbursement of certain litigation
expenses: (1) if the award of the
compensation commissioners
exceeds 110 percent of the
acquiring agency's final offer before
condemnation; and (2) if the award
on appeal in court is more than the
compensation commissioner's
award. (Iowa Code §6B.33)
k. At least 90 days written notice to
vacate occupied property. (Iowa
Code § 6B.54(4))
I, Relocation services and payments, if
you are eligible to receive them, and
the right to appeal your eligibility for
and amount of payments. (Iowa
Code §316.9)
The rights set out in this Statement are not
claimed to be a full and complete list or
explanation of an owner's rights under the
law. They are derived from Iowa Code
Chapters 6A, 6B and 316. For a more
thorough presentation of an owner's rights,
you should refer directly to the Iowa Code or
contact an attorney of your choice.
M~~""~- ~
City Clerk
_ ma.,rv~n~pnrf~tion contor/ad.do¢
February 24, 2000
The Honorable Ernie Lehman
Mayor of Iowa City, Iowa
Civic Center
410 E. Washin~on Street
Iowa City, IA 52240
Dear Mayor Lehman:
I am writing to each of you as Iowa City Mayor and Council members to give you my
feelings, opinion and related information regarding the proposed transportation center and
the possibility of the City taking of my property.
My property at the SW corner of Burlington and Dubuque Streets is a part of Block 102.
My building sits on the property lines which is 37' x 55'. This site, along with the now
Planters Bank site south of me at the NW comer of Dubuque and Court Streets, along
with another small parcel west of the alley west of my building, were all acquired and sold
as part of the urban renewal plan. Of the entire Block 102, my building and the Planters
Bank building were new buildings built in accordance with the very extensive urban
renewal plan. (See block 102 of Land Acquisition Plan)
I have included herein a chronological order of the events and dates that made up the long
process of obtaining this property through urban renewal. I have also copied some
newspaper articles that describe some of the urban renewal properties.
The Near Southside Neighborhood Redevelopment Plan, developed by JCCOG and
submitted in January 1992. The Near Southside Commercial Urban Revitalization Plan,
proposed in January 1994, and the final plan adopted by the Iowa City Council in October
1994, and all the maps show my property and the Planters Bank property in Block 102
excluded as redevelopment sites. (See maps attached)
Now my position is this: How can you "urban renewal" urban renewal property? I
bought this property under the urban renewal law. I paid a premium for the land at that
time, $7,000.00 more than the three other bidders. I was selected for the site and built an
office building in accordance with all the bureaucratic rules and regulations dictated
I forgot all that I went through to acquire this property until I dug out all the old files. I
essentially signed a fifteen year contract with the City of Iowa City that dictated what I
could and could n~ot do with the property. The initial term expired in October 1994 with
automatic extensions of five year periods thereafter unless changed by council. Even
though the contract was one-sided towards the City, I don't believe your now proposed
use change was what the urban renewal plan was designed for.
REALTOR
301 SOUTH DUBU[X]UE / IOWA CITY, IOWA 52240 / (319)-351 -O 102 / FAX 319-351-42 I B
Since the urban renewal project was funded with Federal funds, I have nol;~y~ ~ouhcl 8uF,'l 2: Z 2
if the city can take my property under Federal urban renewal guidelines
Ci; ~" ("':' ':':-'-
As you are probably aware, the Iowa legislature changed the Iowa Conde~a~iS~n
year under House File 476. I would like to quote Governor Vilsack's comments upon his
signing of the bill. Condemnation of someone' s land or home must be "governments last
resort, not its most convenient," as he signed the legislature that limits governments power
to take private property. The Governor went on to say: "We want to be assured that
actions on the part of government are done responsibly and with minimal harm to private
property rights. The power to condemn land is one of governments strongest powers and
shouM be used carefully and only after much thought. This bill will assist in restoring
people's confidence in government. "(emphasis mine)
Needless to say, I agree 100 percent with the Governor's comments. The private property
owner should look to their elected officials to go beyond their normal decision-making
process and explore all possibilities before they condemn private property. City staff and
other employees opinions should not outweigh that of the affected property owner, unless
the elected representatives are totally convinced that their decision allowing condemnation
of private property is the only alternative.
When your City staff approached me on the initial concept of locating a proposed
transportation facility somewhere on Block 102, I was aware that their recommendation
could be for the East 1/2 of the block. However, I thought that with the two relatively
new buildings on the East half of the block, there would be a slim chance anyone would
choose this location. When I was told that City staff had selected the East half of the
block, I couldn't believe it.
City staff members, Karen Franklin and Jeff Davidson, indicated to me that if my site was
chosen, then it would be my choice to relocate back into the new facility at the same
location. Now I have been told by other people that staff comments to them may not
represent the same as told to me. I have also been told that some other persons that may
have to relocate from the East half of the block, have had specific assurances from City
staff These assurances have given the impression that it is a foregone conclusion that our
site has been selected and this public hearing on March 7, 2000 is just a formality. If this
is the case, then I have been precluded from having anything to say about it. On the other
hand, unless you have already made up your mind, others assume you have. I hope you
have not made up your mind. At the very least, please hear all positions of the property
owners and tenants that may be involved.
Then, after extended study and your conclusions are that the transportation center should
positively be located on this site, then I request that as a part of your approval, you dictate
the provision that I will be relocated back in the same location and space that I now
possess. You have the authority and I believe on an issue as critical as this that completely
effects a persons livelihood, you recognize your very important decision.
Through one aspect of our property management business, we have between 100-150
persons visit our office monthly for rent payments and other management services. Many
of these persons are within walking distance of our location. The property we manage
primarily for others, generate in excess of $ 1 00,000.00 in property taxes paid out of our
office.
I thank you all for your attention to the information and considerations I have expressed
herein. I thank you also for your involvement in the decision-making process that
represents all taxpayers that pay for whatever decision you make.
Enclosed here also is my recommendation for the location of the transportation center
and drawing for the site location. The reasons for the site are described therein and I hope
they will stimulate serious discussion and consideration.
Yours very truly,
MOD POD, INC.
W.A. Fotsch, C.P.M.
President
WAF:de
Enclosures
cc: Mayor and City Council Members
1967 - 1977 Urban Renewal Plan proposed and adopted
5/1977 Land Disposition Plan submitted along with Prospectus for
Bid Request
9/13/1977 Mod Pod, Inc. submitted Bid on Parcel 102-1 for $19,000.00
Min. Bid $12,000.00
9/15/1977 Mod Pod, Inc. letter - City Manager - Mayor - City Council
with statement for Public Disclosure
9/22/1977 Letter from Paul Glaves, Redevelopment Coordinator
Questions on proposal
9/29/1977 City Manager Memo to City Council detailing Parcel bidders
and City staff & Consultant recommendations as to all bidders
and reasons why and why not for each bidder and their final selection
for each parcel
9/29/1977 Mod Pod, Inc. selected for Parcel 102-1 from three other bidders
9/30/1977 Letter from Paul Glaves listing all staff recommendations
for Parcel developers
10/19/1977 Official publication in newspaper by City Clerk listing Sale of Land to
respective Parcel buyers
10/28/1977 Letter from Paul Glaves, Program Coordinator, outlining details for
design review process - plan, details of building materials,
type, color, etc.
11/22/1977 Iowa City City Council Agenda approving sale of Parcels among which
Parcel 102-1 to Mod Pod, Inc.
12/1977 Contract For Sale of Land For Private Development
Part 1 - 13 pages Part 2 - 22 pages
Part 1 - Contract with City and Mod Pod, Inc. for parcel outlining
purchase agreement for land - price and terms
Part 2 - Details of land purchase outlining responsibilities of developer,
use of property, progress reports, completion and all ('D
other requirements dictated to developer ~..:: ~
Part 1 - Stated January 1, 1978 or before land Conveyance
Construction Summer 1978 not later than 9/1/1978
Completion not more than one year later
Part 1 - Section 6 Period of Duration of Covenant on Use; Refers
to Par A, Section 401
Part H remain in effect until October 2, 1994 with auto
extensions for five year periods unless changed by Council
A. Devote property only as per Urban Renewal Plan
B. Not discriminate
C. Advertising
D. Comply with HUD
12/6/1977 Design review letter from City Manager, Neal Berlin, outlining plans,
drawings, approval procedures, etc.
1/1978 Took title to land
9/1978 Building started
9/1979 Building move-in
/-Land Acquisition Plan
~% ) ashington t. Legend
' ' Rights-of-Way Vacated
~~ ~ Parcels To Be Acquired
,~, ,o Project BoundaW
".. Burlington St. ' , , .. ,,; ': "~ , ~ ~ , ', -- Not. TO Be Acquired
~ ' 102
. ....... .' 103 ',o
' ,o ,
~ ' ~ ,
Prepared By: Ci~-Universi~ Project
Department of Project Number Iowa R-14 ,
Community Development City of Iowa CiW, Iowa
EXHIBIT R-213DI
LAND DISPOSITION PLAN
J WASmNGTON ST [ ] % LEGEND
///////// ,,;,1,-q':
"""" ///////// I %~ ~,-~,,~, "' PARCEL NUMBER
....... _ ....~ ~ ', ....... .
~ ~ BURLINGTON ST
! '?: ~uR'Y ' ' ' '
...........
LL_
;~ ~*~2 City-University Project
· ~-*' Project Number Iowa R-14
City of Iowa City, Iowa
~ April, 1977
!i...~ :,:: :.""""" ...."' '~"" ~ ":'.'.'~ ~Z~ }:7~ T~Z'.Z..-- '.' :~[!i .....· ......""~;'
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-icon t. - ,s .i 9 ned
~: d don~n ~ renew~ ~d were ,;~ ~ .eo~d ~ ~p~ved ~n ~o~
-' ~-,' ~ by ~yor ~ .C. Ne~r :~,h~g ~., P~ ~d ol
t~s ' morning a~er receiV~g ~e ~ ~e c~y ~d gone ~ a ,profe~
. ~e ~d ~ 'n~ '~y ~ge" .,~-e~ ~ m~-~ p~vate
NEAR SOUTH SIDE ~'~~
REDEVELOPMENT SITES
.,,' NEAR SOUTH SIDE
/
REDEVELOPMENT SITES
': /',.,,,,-,,,.'~,.,,..,,.=' Z ~
'~±::"°"="2'~'."~"' '""~'"
-._ .'T,,--,7l_..
o
LEGEND
~ ~-lO YEARS i l"'o'ol I BLOC}< NUMBERS
/
AUDITOR'S PARCEL N0. 97013
LEGAL DESCRIPllON
S certify that during the month of February, 1997 at the direction of Karln Fronldin, o survey was
made under my supervision of d parcel of land located in Block 64, Orlglnol Town, Iowa CIty.
Iowa, the boundarie$ of whlch are de~,n~}ed as follows:
Beginning at the Northeast comer of Block 64, Original Town, iowa City, Iowa; Thence
SO0'07'O0"E, along the East Dine of said Block 64, o distance. of 196.44S feet to the SOutheast
COmer of an amended easement agreement recorded in BOOk 725 at Page 327 in the Office of the
Johnson County Recorder and the Northmost ¢~'rm,' of the City of !o~ CRy Aarkb9 ramp; Thence SBg~I'17'W,
~CALg ]N ~ Glen O. M P . & LS. IA. Lie. NO. 8165
AND NE3TES , e re m ×' ~ '
~$~]N~ CC~K(R: IF. CIZR~F~ LDCATIDNNotary PUbliC, in ac for the State of I
c=.c,~m~_ s~cT~ L~s u ~T~ :'. ~'~ .;-...5 ....:.:: ...
HS~UR~ o~4~Nszms ~Z~////////////: ~ i :.: ..... '
LE:~$ THN~ [ F~]T IN ~),00(] FEET '~,///////~///.////?· ' '
· '~':~ :"
ORiGiNAL TOV~I. IOWA CITY, I0 40.00' ."
· L ~, -:. :' '
<._ ..:~. ,, Ii ';,,, :,-
,.;, ~ ,, ;.-,(,,
Z$
q,.) >~-, AUDITOR'S PARCEL NO. 9701Z.~
~,~ Ared = 1.02 acres ~-~
' i- ' . i,-
~/!~i '; %'~. ~:~"t,,~ ,,~t., ~ ~,~.~ ~0..
, PLAT OF SUREY ~ ~S Com~,$, Iuc;
P~ O~ B~CK 64 Or O~C~ ~ Deskned b hwn b~ ~ecked by, ~
A ~ IOWA C~, lO~SON CO~, IOWA HAS GDM ~
February 29, 2000
Cf'i":"'i
TO: Mayor Lehman and Councilpersons Champion, Kanner,
O'Donnell, ~ab, Vandehoef and Wilburn
FROM: Wes Fotsck MOD POD, INC.
Attached hereto is my location proposal for the new transportation center. This location has many, many
advantages which I will list below.
First, the Near Southside Con~mercial Urban Revitalization Plan adopted by the Iowa City Council in 1994 and the
Near Southside Neighborhood Redevelopment Plan as adopted by Iowa City. Council in 1992 need to be revisited
by Council.
Even though these plans suggested a parking facility south of Burlington Street at some future date, the need does
not exist. Both plans essentially projected a five to ten year time period for redevelopment. This has not occurred
and, since the commercial make up has changed for the central downtown and surrounding areas it does
not support a south side ramp.
The basic core of the central business district needs the support. From Burlington Street to Market Street and from
Gilbert Street to Madison Street should now be the main downtown consideration. There is much vacant retail and
office space existing within these perimeters. Some of the space has been vacant for over five years.
To tear down existing buildings on the tax rolls and replace them with a no tax or even partial tax producing
facilities, in my opinion, is not in the public interest.
The idea that a parking ramp with additional use facility may spur development south of Buffington Street is pure
speculation. I have been in my present location for twenty years and I think I know the area as well as anyone. If
we continue to enhance the central business area and help it get viable, private development will take care of the
near south side.
The last urban renewal parcel with the plan as I propose is the key to making the core area viable in addition to
saving the taxpayers millions of dollars. The city owns the land, the library needs additional space, you have a gift
of federal funds from other tax payers, combine them all together and you have a win-win situation.
Reasons parcel 64-1A should be a combined Transportation Center: 1) Last parcel of urban renewal land - City owned
2) Library needs space, this plan allows ample space, plus future expansion area if needed
3 ) The transportation center requirements with bus depot, day care, bike facility and
more, are all met
4) For the first time the library will have parking access without needing to go outside
5) Day care has access to library and playground is already available
6) Undercover loading and unloading bus depot
7) Snack bar available to bus depot, day care, library and others
8) One way bus entrance and exit. Buses going to hotel pass on thr~fg~'~ihd~tidn"uni~"/a6hotel,
then continue on out Dubuque Street
NOTE: At the present time this is a major problem. Buses, sometimes two or more at a time, come
to the hotel. Team buses, etc. They turn off of Burlington Street on to Dubuque Street.
Whoa! They are on a dead end street. Add to this situation a semi-beer truck already
unloading at the alley and you have a major traffic problem. The entrance and exit to
the parking ramp is blocked and the Hawkeye State Bank drive and lot is blocked. The
buses unload in the middle of the street and everyone is held up. Then they wait until the
light changes to green and with volunteer help they back out across Buffington Street to
exit from a bad situation.
9) The library will get their needed space because, in my opinion, the voters will not approve a
$15 -$18 million dollar bond issue.
10) One of the most important considerations is that no existing properties would need to be taken
down and millions of tax dollars can be saved.
Some things that need to be overcome to make parcel 64-1A the Transportation Center location: 1) Some creative thinking needs to be directed at City planners that have their sites set elsewhere
2) Some people do not have concern for private property and need to be reminded
3) Some adjustments will be needed to allow the center plan to be adaptable
4) The electrical transformer between the hotel and parking ramp would need to be relocated
5) The NW corner of the hotel parking ramp would need to be "indented" to allow room for major
vehicles to pass through
I hope all of you will give this proposal serious consideration. It is suggested with total respect to you, city staff
and the entire citizenry of Iowa City.
IOWA CITY TRANSPORTATION CENTER
WITH LIBRARY
· .J
· . .,
PLAY AREA
SECOND FLOOR RAMP
LIBRARY (20,000 scl:ft.)
HOTEL_
BICYCLES BUS DEPOT (3000 sq. ft.) TWO STORY
x BUS UNLOADING' AREA
PARKING RAMP
BASEMENT PARKING - STORAGE
LEVEL ONE - BUS DEPOT, SNACK BAR, DAY CARE, BIKE PARKING, LH}RARY
LEVEL TWO - LIBRARY & PARKING
LEVEL THREE - PARKING
LEVEL FOUR - PAIRKING
LEVEL FIVE - ROOF & PARKING
City of Iowa City
MEMORANDUM
Date: March 2, 2000
or~,~(f~
To: City Council
From: David Schoon, Economic Development Coordinat
Andy Matthews, Assistant City Attorney/(',/,x/
Re: Sidewalk Caf~ Ordinance Amendments
As staff was working on amendments to the sidewalk caf~ ordinance to change the
permitted location for sidewalk cares in City Plaza, staff attempted to address other
problems with the sidewalk caf~ ordinance and outdoor service area ordinance. The most
significant issues deal with the definition of restaurant and with the enforcement
mechanisms of the existing ordinances. After further review of the existing sidewalk caf~
ordinance and the outdoor service area ordinance, staff has concluded that both
ordinances should be completely rewritten to clarify these definition and enforcement
issues related to sidewalk cafes and to the serving of alcohol in sidewalk cafes.
Given that problems exist with the ordinances as presently written, and these problems
impact the operation of existing licensed sidewalk cares, staff has made revising this
ordinance a high priority so to have these issues taken care of early into the sidewalk caf~
season. Staff's goal is to have a public hearing on the revised ordinances at your first
meeting in April, which means the Council will set this public hearing at your March 21
meeting.
Cc: Marian Karr, City Clerk
Tim Hennes, Sr. Building Inspector
Pat Harney, Captain
Lisa Mollenhauer, Administrative Assistant to the City Manager
Andy Rocca, Fire Chief
Andy Matthews, Assistant City Attorney
Aziz Longou & Fatah Longou, Vitos
Nancy Burhans & Chris Burhans, Gringos
Dave Moore, Fieldhouse
Dan Hahn, Givanni's
NOTICE OF PUBLIC HEARING
Notice is hereby given that a public hearing
will be held by the City Council of Iowa City,
Iowa, at 7:00 p.m. on the 7t" day of March,
2000, in the Civic Center Council Chambers,
410 E. Washington Street, Iowa City, Iowa, or
if said meeting is cancelled, at the next
meeting of the City Council thereafter as
posted by the City Clerk; at which hearing the
Council will consider:
1. The Iowa City Housing Authority's
proposed 5-Year Plan and Annual Plan advising
HUD, its residents and members of the public
of the Iowa City Housing Authority's mission
for serving the needs of low-income and very
low-income families, and their strategy for
addressing those needs.
The plans will be available for public review at
the Iowa City Housing Authority. Copies of the
proposed resolution are on file for public
examination in the office of the City Clerk,
Civic Center, Iowa City, Iowa. Persons wishing
to make their views known for Council
consideration are encouraged to appear at the
above-mentioned time and place.
MARlAN K. KARR, CITY CLERK
hisasst/nph3-7-OO.doc
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
DRAFT
PHA Plans
5 Year Plan for Fiscal Years 2000 - 2004
Annual Plan for Fiscal Year 2000
NOTE: THIS PHA PLANS TEMPLATE (HUD 50075) IS TO BE COMPLETED IN
ACCORDANCE WITH INSTRUCTIONS LOCATED IN APPLICABLE PIH NOTICES
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
PHA Plan
Agency Identification
PHA Name: Iowa City Housing Authority
PHA Number: IA022
PHA Fiscal Year Beginning: (mm/yyyy) 07/2000
Public Access to Information
Information regarding any activities outlined in this plan can be obtained by
contacting: (select all that apply)
Main administrative office of the PHA
['] PHA development management offices
PHA local offices
Display Locations For PHA Plans and Supporting Documents
The PHA Plans (including attachments) are available for public inspection at: (select all
that apply)
I~ Main administrative office of the PHA
[223 PHA development management offices
["] PHA local offices
["1 Main administrative office of the local government
["] Main administrative office of the County government
[22] Main administrative office of the State govemment
D Public library
CS~ PHA website - upon completion
["] Other (list below)
PHA Plan Supporting Documents are available for inspection at: (select all that apply)
[] Main business office of the PHA
[22] PHA development management offices
["] Other (list below)
PHA Identification Section, Page 1
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
5-Year Plan
5-YEAR PLAN
PHA FISCAL YEARS 2000 - 2004
[24 CFR Part 903.5]
A. Mission
State the PHA's mission for serving the needs of low-income, very low income, and extremely low-income
families in the PHA's jurisdiction. (select one of the choices below)
~'] The mission of the PHA is the same as that of the Department of Housing and
Urban Development: To promote adequate and affordable housing, economic
opportunity and a suitable living environment free from discrimination.
[] The PHA's mission is: (state mission here)
The mission of the PHA is to act as a community leader on affordable housing by
providing information and education, housing assistance, and public and private
partnership opportunities to help improve the quality of life for those we serve.
B. Goals
The goals and objectives listed below are derived from HUD's strategic Goals and Objectives and those
emphasized in recent legislation. PHAs may select any of these goals and objectives as their own, or
identify other goals and/or objectives. Whether selecting the HUD-suggested objectives or their own,
PHAS ARE STRONGLY ENCOURAGED TO IDENTIFY QUANTIFIABLE MEASURES OF
SUCCESS IN REACHING THEIR OBJECTIVES OVER THE COURSE OF THE 5 YEARS.
(Quantifiable measures would include targets such as: nurnbers of families served or PHAS scores
achieved.) PHAs should identify these measures in the spaces to the fight of or below the stated objectives.
HUD Strategic Goal: Increase the availability of decent, safe, and affordable
housing.
[~ PHA Goal: Expand the supply of assisted housing
Objectives:
Apply for additional rental vouchers:
Reduce public housing vacancies:
Leverage private or other public funds to create additional housing
opportunities:
["] Acquire or build units or developments
["] Other (list below)
PHA Goal: Improve the quality of assisted housing
Objectives:
Improve public housing management: (PHAS score)
Improve voucher management: (SEMAP score)
Increase customer satisfaction:
5 Year Plan Page 1
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
[E] Concentrate on efforts to improve specific management functions:
(list; e.g., public housing finance; voucher unit inspections)
[22] Renovate or modernize public housing units:
['] Demolish or dispose of obsolete public housing:
["'] Provide replacement public housing:
['] Provide replacement vouchers:
['] Other: (list below)
PHA Goal: Increase assisted housing choices
Objectives:
["] Provide voucher mobility counseling:
[E] Conduct outreach efforts to potential voucher landlords
[E] Increase voucher payment standards
Ei3 Implement voucher homeownership program:
['] Implement public housing or other homeownership programs:
[22] Implement public housing site-based waiting lists:
1'] Convert public housing to vouchers:
[~ Other: (list below)
Continue offering existing home ownership programs and implement
additional ones
HUD Strategic Goal: Improve community quality of life and economic vitality
[] PHA Goal: Provide an improved living environment
Objectives:
["] Implement measures to deconcentrate poverty by bringing higher income
public housing households into lower income developments:
Implement measures to promote income mixing in public housing by
assuring access for lower income families into higher income
developments:
[]Implement public housing security improvements:
Designate developments or buildings for particular resident groups
(elderly, persons with disabilities)
I'] Other: (list below)
HUD Strategic Goal: Promote self-sufficiency and asset development of families
and individuals
[] PHA Goal: Promote self-sufficiency and asset development of assisted
households
Objectives:
5 Year Plan Page 2
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
Increase the number and percentage of employed persons in assisted
families:
Provide or attract supportive services to improve assistance recipients'
employability:
[] Provide or attract supportive services to increase independence for the
elderly or families with disabilities.
Other: (list below)
Encourage increased savings for families through FFS escrow savings
program.
HUD Strategic Goal: Ensure Equal Opportunity in Housing for all Americans
PHA Goal: Ensure equal opportunity and affirmatively further fair housing
Objectives:
Undertake affirmative measures to ensure access to assisted housing
regardless of race, color, religion national origin, sex, familial status, and
disability:
Undertake affirmative measures to provide a suitable living environment
for families living in assisted housing, regardless of race, color, religion
national origin, sex, familial status, and disability:
Undertake affirmative measures to ensure accessible housing to persons
with all varieties of disabilities regardless of unit size required:
["] Other: (list below)
Other PHA Goals and Objectives: (list below)
5 Year Plan Page 3
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
Annual Plan
Annual PHA Plan
PHA Fiscal Year 2000
[24 CFR Part 903.7]
i. Annual Plan Type:
Select which type of Annual Plan the PHA will submit.
l~ Standard Plan
Streamlined Plan:
High Performing PHA
Small Agency (<250 Public Housing Units)
Administering Section 8 Only
[] Troubled Agency Plan
ii. Executive Summary of the Annual PHA Plan
[24 CFR Part 903.7 9 (r)]
Provide a brief overview of the information in the Annual Plan, including highlights of major initiatives
and discretionary policies the PHA has included in the Annual Plan.
iii. Annual Plan Table of Contents
[24 CFR Part 903.7 9 (r)]
Provide a table of contents for the Annual Plan, including attachments, and a list of supporting
documents available for public inspection.
Table of Contents
Page #
Annual Plan
i. Executive Summary
ii. Table of Contents
1. Housing Needs
2. Financial Resources
3. Policies on Eligibility, Selection and Admissions
4. Rent Determination Policies
5. Operations and Management Policies
6. Grievance Procedures
7. Capital Improvement Needs
8. Demolition and Disposition
9. Designation of Housing
10. Conversions of Public Housing
11. Homeownership
12. Community Service Programs
FY 2000 Annual Plan Page 1
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
13. Crime and Safety
14. Pets (Inactive for January 1 PHAs)
15. Civil Rights Certifications (included with PHA Plan Certifications)
16. Audit
17. Asset Management
18. Other Information
Attachments
Indicate which attachments are provided by selecting all that apply. Provide the attachment's name (A,
B, etc.) in the space to the left of the name of the attachment. Note: If the attachment is provided as a
SEPARATE file submission from the PHA Plans file, provide the file name in parentheses in the space
to the right of the title.
Required Attachments:
[] Admissions Policy for Deconcentration
FY 1999 Capital Fund Program Annual Statement
F"] Most recent board-approved operating budget (Required Attachment for PHAs
that are troubled or at risk of being designated troubled ONLY)
Optional Attachments:
[] PHA Management Organizational Chart
["] FY 2000 Capital Fund Program 5 Year Action Plan
[Z] Public Housing Drug Elimination Program (PHDEP) Plan
[] Comments of Resident Advisory Board or Boards (must be attached if not
included in PHA Plan text)
['] Other (List below, providing each attachment name)
Supporting Documents Available for Review
Indicate which documents are available for public review by placing a mark in the "Applicable & On
Display" column in the appropriate rows. All listed documents must be on display if applicable to the
program activities conducted by the PHA.
List of Supporting Documents Available for Review
Applicable Supporting Document Applicable Plan
& Component
On Display
X PHA Plan Certifications of Compliance with the PHA Plans 5 Year and Annual Plans
and Related Regulations
X State/Local Government Certification of Consistency with 5 Year and Annual Plans
the Consolidated Plan
X Fair Housing Documentation: 5 Year and Annual Plans
Records reflecting that the PHA has examined its programs
or proposed programs, identified any impediments to fair
housing choice in those programs, addressed or is
addressing those impediments in a reasonable fashion in view
of the resources available, and worked or is working with
local jurisdictions to implement any of the jurisdictions'
initiatives to affirmatively further fair housing that require
the PHA's involvement.
FY 2000 Annual Plan Page 2
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
List of Supporting Documents Available for Review
Applicable Supporting Document Applicable Plan
& Component
On Display
X Consolidated Plan for the jurisdiction/s in which the PHA is Annual Plan:
located (which includes the Analysis of Impediments to Fair Housing Needs
Housing Choice (AI))) and any additional backup data to
support statement of housing needs in the jurisdiction
X Most recent board-approved operating budget for the public Annual Plan:
housing program Financial Resources;
X Public Housing Admissions and (Continued) Occupancy Armual Plan: Eligibility,
Policy (A&O), which includes the Tenant Selection and Selection, and Admissions
Assignment Plan [TSAP] Policies
X Section 8 Administrative Plan Annual Plan: Eligibility,
Selection, and Admissions
Policies
Public Housing Deconcentration and Income Mixing Annual Plan: Eligibility,
Documentation: Selection, and Admissions
1. PHA board certifications of compliance with Policies
deconcentration requirements (section 16(a) of the US
Housing Act of 193 7, as implemented in the 2/18/99
Quali.tv Housing and Work Responsibility Act Initial
Guidance; Notice and any further HUD guidance) and
2. Documentation of the required deconcentration and
income mixing analysis
X Public housing rent determination policies, including the Annual Plan: Rent
methodology for setting public housing flat rents Determination
~] check here if included in the public housing
A & O Policy
X Schedule of flat rents offered at each public housing Annual Plan: Rent
development Determination
[~ check here if included in the public housing
A & O Policy
X Section 8 rent determination (payment standard) policies Annual Plan: Rent
[~ check here if included in Section 8 Determination
Administrative Plan
X Public housing management and maintenance policy Annual Plan: Operations
documents, including policies for the prevention or and Maintenance
eradication of pest infestation (including cockroach
infestation)
X Public housing grievance procedures Annual Plan: Grievance
~] check here if included in the public housing Procedures
A & O Policy
X Section 8 informal review and hearing procedures Annual Plan: Grievance
[]check here if included in Section 8 Procedures
Administrative Plan
N/A The HUD-approved Capital Fund/Comprehensive Grant Annual Plan: Capital Needs
Program Annual Statement (HUD 52837) for the active grant
year
X Most recent CIAP Budget/Progress Report (HUD 52825) for Annual Plan: Capital Needs
FY 2000 Annual Plan Page 3
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
List of Supporting Documents Available for Review
Applicable Supporting Document Applicable Plan
& Component
On Display
any active CLAP grant
N/A Most recent, approved 5 Year Action Plan for the Capital Annual Plan: Capital Needs
Fund/Comprehensive Grant Program, if not included as an
attachment (provided at PHA option)
N/A Approved HOPE VI applications or, if more recent, Annual Plan: Capital Needs
approved or submitted HOPE VI Revitalization Plans or any
other approved proposal for development of public housing
N/A Approved or submitted applications for demolition and/or Annual Plan: Demolition
disposition of public housing and Disposition
N/A Approved or submitted applications for designation of public Annual Plan: Designation of
housing (Designated Housing Plans) Public Housing
N/A Approved or submitted assessments of reasonable Annual Plan: Conversion of
revitalization of public housing and approved or submitted Public Housing
conversion plans prepared pursuant to section 202 of the
1996 HUD Appropriations Act
X Approved or submitted public housing homeownership Annual Plan:
programs/plans Homeownership
N/A Policies governing any Section 8 Homeownership program Annual Plan:
[]check here if included in the Section 8 Homeownership
Administrative Plan
N/A Any cooperative agreement between the PHA and the TANF Annual Plan: Community
agency Service & Self-Sufficiency
In progress FSS Action PlarFs for public housing and/or Section 8 Annual Plan: Community
Service & Self-Sufficiency
X Most recent self-sufficiency (ED/SS, TOP or ROSS or other Annual Plan: Community
resident services grant) grant program reports Service & Self-Sufficiency
N/A The most recent Public Housing Drag Elimination Program Annual Plan: Safety and
(PHEDEP) semi-annual performance report for any open Crime Prevention
grant and most recently submitted PHDEP application
(PHDEP Plan)
X The most recent fiscal year audit of the PHA conducted Annual Plan: Annual Audit
under section 5(h)(2) of the U.S. Housing Act of 1937 (42 U.
S.C. 1437c(h)), the results of that audit and the PHA's
response to any findings
N/A Troubled PHAs: MOA/Recovery Plan Troubled PHAs
Other supporting documents (optional) (specify as needed)
(list individually; use as many lines as necessary)
1. Statement of Housin~ Needs
[24 CFR Part 903.7 9 (a)]
A. Housing Needs of Families in the Jurisdiction/s Served by the PHA
Based upon the information contained in the Consolidated Plan/s applicable to the jurisdiction, and/or
other data available to the PHA, provide a statement of the housing needs in the jurisdiction by
completing the following table. In the "Overall" Needs column, provide the estimated number of tenter
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families that have housing needs. For the remaining characteristics, rate the impact of that factor on the
housing needs for each family type, from 1 to 5, with 1 being "no impact" and 5 being "severe impact."
Use N/A to indicate that no reformation is available upon which the PHA can make this assessment.
Housing Needs of Families in the Jurisdiction
by Family Type
Family Type Overall Afford- Supply Quality Access- Size Loca-
ability ibility lion
Income <= 30% 3293 5 5 1 1 5 1
of AMI
Income >30% but 2071 4 4 1 1 4 1
<=50% of AMI
Income >50% but 914 2 2 1 1 1 1
<80% of AMI
Elderly 433 3 5 1 1 3 1
Families with 5 5 1 1 3 1
Disabilities
Race/Ethnicity N/A N/A N/A N/A N/A N/A N/A
What sources of information did the PHA use to conduct this analysis? (Check all that
apply; all materials must be made available for public inspection.)
EE] Consolidated Plan of the Jurisdiction/s
Indicate year: 2001-2006 (November 99 Draft)
Ei3 U.S. Census data: the Comprehensive Housing Affordability Strategy
CCHAS") dataset: 1990 US Census & 1996 Special Census for the City of
Iowa City
1'[ American Housing Survey data
Indicate year:
I~ Other housing market study
Indicate year: Max field Research 1998 Housing Market Analysis
[D Other sources: (list and indicate year of information)
B. Housing Needs of Families on the Public Housing and Section 8
Tenant- Based Assistance Waiting Lists
State the housing needs of the families on the PHA's waiting list/s. Complete one table for each type
of PHA-wide waiting list administered by the PHA. PHAs may provide separate tables for site-
based or sub-jurisdictional public housing waiting lists at their option.
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Housing Needs of Families on the Waiting List
As of 12/3/99
(Note: Due to rounding, the total may exceed 100% in some cases)
Waiting list type: (select one)
Section 8 tenant-based assistance
Public Housing
["] Combined Section 8 and Public Housing
I"3 Public Housing Site-Based or sub-jurisdictional waiting list (optional)
If used, identify which development/subjurisdiction:
# of families % of total families Annual Turnover
Waiting list total 393
Extremely low Unavailable Unavailable
income <=30% AMI
Very low income Unavailable Unavailable
(>30% but <=50%
AMI)
Low income None None
(>50% but <80%
AMI)
Families with 211 53.69%
children
Elderly families 17 4.33%
Families with 119 30.28%
Disabilities
White 259 65.90%
118 30.03%
Black
American 12 3.05 %
Indian/Alaskan
Asian/Pacific 4 1.01%
Characteristics by
Bedroom Size
(Public Housing
Only)
1BR 156 39.69%
2BR 134 34.10%
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Housing Needs of Families on the Waiting List
As of 12/3/99
(Note.' Due to rounding, the total may exceed 100% in some cases)
3 BR 95 24.17%
4 BR 6 1.53%
5 BR 1 .25%
5+ BR 1 .25%
Is the waiting list closed (select one)? E] No ['[ Yes
If yes:
How long has it been closed (# of months)?
Does the PHA expect to reopen the list in the PHA Plan year? ["'] No/"'] Yes
Does the PHA permit specific categories of families onto the waiting list, even if
generally closed? ["] No ['] Yes
Housing Needs of Families on the Waiting List
As of l/1/O0
(Note.' Due to rounding, the total may exceed 100% in some cases)
Waiting list type: (select one)
[] Section 8 tenant-based assistance
Public Housing
Combined Section 8 and Public Housing
Public Housing Site-Based or sub-jurisdictional waiting list (optional)
If used, identify which development/subjurisdiction:
# of families % of total families Annual Turnover
Waiting list total 0
Extremely low Unavailable Unavailable
income <=30% AMI
Very low income Unavailable Unavailable
(>30% but <=50%
AMI)
Low income None None
(>50% but <80%
_ AMD
Families with 0 0
children
Elderly families 0 0
Families with 0 0
Disabilities
White 0 0
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Housing Needs of Families on the Waiting List
As of l/1/O0
(Note: Due to rounding, the total may exceed 100% in some cases)
Black 0 0
American 0 0
Indian/Alaskan
Asian/Paci~c 0 0
Characteristics by
Bedroom Size
(Public Housing
Only)
1BR 0 0
2 BR 0 0
3 BR 0 0
4 BR 0 0
5 BR 0 0
5+ BR 0 0
Is the waiting list closed (select one)? [] No [22] Yes
If yes:
How long has it been closed (# of months)?
Does the PHA expect to reopen the list in the PHA Plan year? ["'] No W] Yes
Does the PHA permit specific categories of families onto the waiting list, even if
generally closed? ["l No I'] Yes
C. Strategy for Addressing Needs
Provide a brief description of the PHA's strategy for addressing the housing needs of families in the
jurisdiction and on the waiting list IN THE UPCOMING YEAR, and the Agency's reasons for
choosing this strategy. The ICHA intends to continue programs and pursue expansion of the amount of
rental assistance available, to address the need for improved communication and education between
tenants and landlords, to facilitate and enhance the development of self suJ~ciency programs, to assist
families in purchasing their own homes, to encourage residents to maintain involvement and to
participate in the Consolidation Plan developmental process to ensure coordination with broader
community strategies..
(1) Strategies
Need: Shortage of affordable housing for all eligible populations
Strategy 1. Maximize the number of affordable units available to the PHA within
its current resources by:
Select all that apply
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E5:i3 Employ effective maintenance and management policies to minimize the
number of public housing units off-line
[5i3 Reduce turnover time for vacated public housing units
[] Reduce time to renovate public housing units
F'] Seek replacement of public housing units lost to the inventory through mixed
finance development
["] Seek replacement of public housing units lost to the inventory through section
8 replacement housing resources
[~ Maintain or increase section 8 lease-up rates by establishing payment standards
that will enable families to rent throughout the jurisdiction
EE3 Undertake measures to ensure access to affordable housing among families
assisted by the PHA, regardless of unit size required
[5i3 Maintain or increase section 8 lease-up rates by marketing the program to
owners, particularly those outside of areas of minority and poverty
concentration
E] Maintain or increase section 8 lease-up rates by effectively screening Section 8
applicants to increase owner acceptance of program
[5i3 Participate in the Consolidated Plan development process to ensure
coordination with broader community strategies
['] Other (list below)
Strategy 2: Increase the number of affordable housing units by:
Select all that apply
Apply for additional section 8 units should they become available
Leverage affordable housing resources in the community through the creation
of mixed - finance housing
Pursue housing resources other than public housing or Section 8 tenant-based
assistance.
W] Other: (list below)
Need: Specific Family Types: Families at or below 30% of median
Strategy 1: Target available assistance to families at or below 30 % of AMI
Select all that apply
C5:i3 Exceed HUD federal targeting requirements for families at or below 30% of
AMI in public housing
[5i3 Exceed HUD federal targeting requirements for families at or below 30% of
AMI in tenant-based section 8 assistance
["] Employ admissions preferences aimed at families with economic hardships
/5i3 Adopt rent policies to support and encourage work
[] Other: (list below)
Employ admissions preferences aimed at homeless families.
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Need: Specific Family Types: Families at or below 50% of median
Strategy 1: Target available assistance to families at or below 50% of AMI
Select all that apply
F"] Employ admissions preferences aimed at families who are working
[] Adopt rent policies to support and encourage work
["] Other: (list below)
Need: Specific Family Types: The Elderly
Strategy 1: Target available assistance to the elderly:
Select all that apply
['] Seek designation of public housing for the elderly
[] Apply for special-purpose vouchers targeted to the elderly, should they become
available
Other: (list below)
Received 100 vouchers in 1998 to be used for families with disabilities. This is
also to include the elderly. Continues to be funded.
Need: Specific Family Types: Families with Disabilities
Strategy 1: Target available assistance to Families with Disabilities:
Select all that apply
['] Seek designation of public housing for families with disabilities
Carry out the modifications needed in public housing based on the section 504
Needs Assessment for Public Housing
Apply for special-purpose vouchers targeted to families with disabilities,
should they become available
Affirmatively market to local non-profit agencies that assist families with
disabilities
["] Other: (list below)
Need: Specific Family Types: Races or ethnicities with disproportionate housing
needs
Strategy 1: Increase awareness of PHA resources among families of races and
ethnicities with disproportionate needs:
Select if applicable
~ Affirmatively market to races/ethnicities shown to have disproportionate
housing needs
["] Other: (list below)
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Strategy 2: Conduct activities to affirmatively further fair housing
Select all that apply
Counsel section 8 tenants as to location of units outside of areas of poverty or
minority concentration and assist them to locate those units
["'] Market the section 8 program to owners outside of areas of poverty/minority
concentrations
Other: (list below)
Educate tenants and owners on fair housing rights through the Administration
Plan, Briefing Sessions and Information Packets
Also, the ICHA works extensively with the City of Iowa City's Human Rights
department to ensure fair housing rights.
Other Housing Needs & Strategies: (list needs and strategies below)
The ICHA recognizes the need for improved communication and education between
tenants and landlords. The ICHA has embarked on a public relations and education
campaign by distributing newsletters, attending landlord association meetings and
working one on one with tenants. The ICHA is also in the process of establishing a
tenant training program.
(2) Reasons for Selectinl/Stratel!ies
Of the factors listed below, select all that influenced the PHA's selection of the
strategies it will pursue:
[~ Funding constraints
[] Staffing constraints
[] Limited availability of sites for assisted housing
Ci~ Extent to which particular housing needs are met by other organizations in the
community
[~] Evidence of housing needs as demonstrated in the Consolidated Plan and other
information available to the PHA
Ci3 Influence of the housing market on PHA programs
[5113 Community priorities regarding housing assistance
E5~] Results of consultation with local or state government
[5~3 Results of consultation with residents and the Resident Advisory Board
Ci~ Results of consultation with advocacy groups
['] Other: (list below)
2. Statement of Financial Resources
[24 CFR Part 903.7 9 (b)]
List the financial resources that are anticipated to be available to the PHA for the support of Federal
public housing and tenant-based Section 8 assistance programs administered by the PHA during the Plan
year. Note: the table assumes that Federal public housing or tenant based Section 8 assistance grant
funds are expended on eligible purposes; therefore, uses of these funds need not be stated. For other
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funds, indicate the use for those funds as one of the following categories: public housing operations,
public housing capital improvements, public housing safety/security, public housing supportive services,
Section 8 tenant-based assistance, Section 8 supportive services or other.
Financial Resources:
Planned Sources and Uses
Sources Planned $ Planned Uses
l. Federal Grants (FY 2000 grants)
a) Public Housing Operating Fund 55,343
b) Public Housing Capital Fund 240,981
c) HOPE VI Revitalization N/A
d) HOPE VI Demolition N/A
e) Annual Contributions for Section 4,957,168
8 Tenant-Based Assistance
f') Public Housing Drug Elimination N/A
Program (including any Technical
Assistance funds)
g) Resident Opportunity and Self- 42,326
Sufficiency Grants
h) Community Development Block
Grant
i) HOME
Other Federal Grants (list below)
CI.~P (obligated) 200,000 See Part II of CIAP
Report (attached)
2. Prior Year Federal Grants
(unobligated funds only) (list
below)
None
3. Public Housing Dwelling Rental 281,184 Operating Costs
Income
4. Other income (list below)
TOP & ADHOP Sales as of 10/31/99 344,303.54 Continue to develop
affordable housing.
Sale of property (Broadway) 378,807.84 Continue to develop
affordable housing.
4. Non-federal sources (list below)
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Financial Resources:
Planned Sources and Uses
Sources Planned $ Planned Uses
Total resources 6,500, 113.38
3. PHA Policies Governing Eligibility, Selection, and Admissions
[24 CFR Part 903.7 9 (c)]
A. Public Housing
Exemptions: PHAs that do not administer public housing are not required to complete subcomponent
3A.
(1) E!if, ibilitv
a. When does the PHA verify eligibility for admission to public housing? (select all
that apply)
["] When families are within a certain number of being offered a unit: (state
number)
['] When families are within a certain time of being offered a unit: (state time)
[] Other: Due to the status of the PH waiting list being merged with the Section 8
waiting list, eligibility is verified when families come up on the Section 8
waiting list,' except for landlord reference check.
b. Which non-income (screening) factors does the PHA use to establish eligibility for
admission to public housing (select all that apply)?
Criminal or Drug-related activity
[] Rental history
Housekeeping (rental history)
['] Other (describe)
c. Vi3Yes ["] No: Does the PHA request criminal records from local law
enforcement agencies for screening purposes?
d. [~ Yes ["] No: Does the PHA request criminal records from State law
enforcement agencies for screening purposes?
e. ]"] Yes ~ No: Does the PHA access FBI criminal records from the FBI for
screening purposes? (either directly or through an NCIC-
authorized source)
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(2)Waiting List Organization
a. Which methods does the PHA plan to use to organize its public housing waiting list
(select all that apply)
[22] Community-wide list
["] Sub-jurisdictional lists
['] Site-based waiting lists
[] Other: Date and time applications are received, giving a homeless family a
preference .Also, based on the size(l~of bedrooms) of the unit when it comes
available.
b. Where may interested persons apply for admission to public housing?
PHA main administrative office
["] PHA development site management office
Other (list below)
c. If the PHA plans to operate one or more site-based waiting lists in the coming year,
answer each of the following questions; if not, skip to subsection (3) Assignment
1. How many site-based waiting lists will the PHA operate in the coming year?
2. ['] Yes ~] No: Are any or all of the PHA's site-based waiting lists new for the
upcoming year (that is, they are not part of a previously-HUD-
approved site based waiting list plan)?
If yes, how many lists?
3. ["] Yes [22] No: May families be on more than one list simultaneously
If yes, how many lists?
4. Where can interested persons obtain more information about and sign up to be on
the site-based waiting lists (select all that apply)?
["'] PHA main administrative office
~] All PHA development management offices
["] Management offices at developments with site-based waiting lists
['~ At the development to which they would like to apply
['1 Other (list below)
(3) Assignment
a. How many vacant unit choices are applicants ordinarily given before they fall to the
bottom of or are removed from the waiting list? (select one)
One
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["1 Two
Three or More
b. [~ Yes I'] No: Is this policy consistent across all waiting list types?
c. If answer to b is no, list variations for any other than the primary public housing
waiting list/s for the PHA:
(4) Admissions Preferences
a. Income targeting:
I"l Yes [] No: Does the PHA plan to exceed the federal targeting requirements by
targeting more than 40% of all new admissions to public housing
to families at or below 30% of median area income?
b. Transfer policies:
In what circumstances will transfers take precedence over new admissions? (list
below)
[i~ Emergencies
[] Overhoused
[E] Underhoused
[~ Medical justification
[~ Administrative reasons determined by the PHA (e.g., to permit modernization
work)
]"1 Resident choice: (state circumstances below)
I"'1 Other: (list below)
c. Preferences
1. [] Yes [22] No: Has the PHA established preferences for admission to public
housing (other than date and time of application)? (If "no" is
selected, skip to subsection (5) Occupancy)
2. Which of the following admission preferences does the PHA plan to employ in the
coming year? (select all that apply from either former Federal preferences or other
preferences)
Former Federal preferences:
[~] Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
F"'] Victims of domestic violence
["] Substandard housing
[] Homelessness
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High rent burden (rent is > 50 percent of income)
Other preferences: (select below)
["1 Working families and those unable to work because of age or disability
Veterans and veterans' families
["] Residents who live and/or work in the jurisdiction
["] Those enrolled currently in educational, training, or upward mobility programs
["] Households that contribute to meeting income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting)
["] Those previously enrolled in educational, training, or upward mobility
programs
["] Victims of reprisals or hate crimes
["] Other preference(s) (list below)
3. If the PHA will employ admissions preferences, please priofitize by placing a "1" in
the space that represents your first priority, a "2" in the box representing your second
priority, and so on. If you give equal weight to one or more of these choices (either
through an absolute hierarchy or through a point system), place the same number next
to each. That means you can use "1" more than once, "2" more than once, etc.
1 Date and Time
Former Federal preferences:
Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
Victims of domestic violence
Substandard housing
1 Homelessness
High rent burden
Other preferences (select all that apply)
["1 Working families and those unable to work because of age or disability
["] Veterans and veterans' families
["] Residents who live and/or work in the jurisdiction
Those enrolled currently in educational, training, or upward mobility programs
Households that contribute to meeting income goals (broad range of incomes)
['J Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility
programs
['] Victims of reprisals or hate crimes
]"] Other preference(s) (list below)
4. Relationship of preferences to income targeting requirements:
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The PHA applies preferences within income tiers
Not applicable: the pool of applicant families ensures that the PHA will meet
income targeting requirements
(5) Occul~ancV
a. What reference materials can applicants and residents use to obtain information
about the rules of occupancy of public housing (select all that apply) The PHA-resident lease
The PHA's Admissions and (Continued) Occupancy policy
PHA briefing seminars or written materials
[] Other source (list)
Statement of Family Responsibility for Public Housing
Addendum to Lease (Public Housing Tenant Responsibilities)
b. How often must residents notify the PHA of changes in family composition?
(select all that apply)
[] At an annual reexamination and lease renewal
Any time family composition changes
["] At family request for revision
Other (list)
(6) Deconcentration and Income Mixinlz
a. ['1 Yes 1~ No: Did the PHA's analysis of its family (general occupancy)
developments to determine concentrations of poverty indicate the
need for measures to promote deconcentration of poverty or
income mixing?
b. [Z] Yes 1~ No: Did the PHA adopt any changes to its admissions policies based
on the results of the required analysis of the need to promote
deconcentration of poverty or to assure income mixing?
c. If the answer to b was yes, what changes were adopted? (select all that apply)
["'] Adoption of site-based waiting lists
If selected, list targeted developments below:
Employing waiting list "skipping" to achieve deconcentration of poverty or
income mixing goals at targeted developments
If selected, list targeted developments below:
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Employing new admission preferences at targeted developments
If selected, list targeted developments below:
[5] Other (list policies and developments targeted below)
d. F'] Yes [] No: Did the PHA adopt any changes to other policies based on the
results of the required analysis of the need for deconcentration
of poverty and income mixing?
e. If the answer to d was yes, how would you describe these changes? (select all that
apply)
["'] Additional affirmative marketing
[22] Actions to improve the marketability of certain developments
['] Adoption or adjustment of ceiling rents for certain developments
["] Adoption of rent incentives to encourage deconcentration of poverty and
income-mixing
I"] Other (list below)
f. Based on the results of the required analysis, in which developments will the PHA
make special efforts to attract or retain higher-income families? (select all that apply)
[] Not applicable: results of analysis did not indicate a need for such efforts
["'] List (any applicable) developments below:
g. Based on the results of the required analysis, in which developments will the PHA
make special efforts to assure access for lower-income families? (select all that apply)
Not applicable: results of analysis did not indicate a need for such efforts
["] List (any applicable) developments below:
B. Section 8
Exemptions: PHAs that do not administer section 8 are not required to complete sub-component 3B.
Unless otherwise specified, all questions in this section apply only to the tenant-based section 8
assistance program (vouchers, and until completely merged into the voucher program,
certificates).
(1) E!i~ibilitv
a. What is the extent of screening conducted by the PHA? (select all that apply)
[] Criminal or drug-related activity only to the extent required by law or
regulation
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["'] Criminal and drug-related activity, more extensively than required by law or
regulation
["] More general screening than criminal and drug-related activity (list factors
below)
["] Other (list below)
b. [~ Yes ["] No: Does the PHA request criminal records from local law enforcement
agencies for screening purposes?
c. [E] Yes [22] No: Does the PHA request criminal records from State law
enforcement agencies for screening purposes?
d. ["] Yes [~ No: Does the PHA access FBI criminal records from the FBI for
screening purposes? (either directly or through an NCIC-
authorized source)
e. Indicate what kinds of information you share with prospective landlords? (select all
that apply)
[] Criminal or drug-related activity
[] Other (describe below)
Previous addresses of tenants and the names of previous landlords.
(2) Waitin~ List Organization
a. With which of the following program waiting lists is the section 8 tenant-based
assistance waiting list merged? (select all that apply) None
Federal public housing
Federal moderate rehabilitation
[] Federal project-based certificate program
Other federal or local program (list below)
b. Where may interested persons apply for admission to section 8 tenant-based
assistance? (select all that apply)
PHA main administrative office
["1 Other (list below)
(3) Search Time
a. Vi~ Yes [~3 No: Does the PHA give extensions on standard 60-day period to
search for a unit?
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If yes, state circumstances below:
Difficulty in ~nding a unit. High rents. Lack of landlords participating.
(4) Admissions Preferences
a. Income targeting
[~ Yes ["l No: Does the PHA plan to exceed the federal targeting requirements by
targeting more than 75% of all new admissions to the section 8
program to families at or below 30% of median area income?
b. Preferences
1. [] Yes [] No: Has the PHA established preferences for admission to section 8
tenant-based assistance? (other than date and time of
application) (if no, skip to subcomponent (5) Special purpose
section 8 assistance programs)
2. Which of the following admission preferences does the PHA plan to employ in the
coming year? (select all that apply from either former Federal preferences or other
preferences)
Former Federal preferences
['] Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
["] Victims of domestic violence
["] Substandard housing
[] Homelessness
[52] High rent burden (rent is > 50 percent of income)
Other preferences (select all that apply)
Working families and those unable to work because of age or disability
["] Veterans and veterans' families
Residents who live and/or work in your jurisdiction
["] Those enrolled currently in educational, training, or upward mobility programs
1"] Households that contribute to meeting income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting)
["] Those previously enrolled in educational, training, or upward mobility
programs
F'] Victims of reprisals or hate crimes
["] Other preference(s) (list below)
3. If the PHA will employ admissions preferences, please prioritize by placing a "1" in
the space that represents your first priority, a "2" in the box representing your
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second priority, and so on. If you give equal weight to one or more of these
choices (either through an absolute hierarchy or through a point system), place the
same number next to each. That means you can use "1" more than once, "2" more
than once, etc.
1 Date and Time
Former Federal preferences
Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
1 Victims of domestic violence
Substandard housing
1 Homelessness
High rent burden
Other preferences (select all that apply)
[Z] Working families and those unable to work because of age or disability
F"] Veterans and veterans' families
F'] Residents who live and/or work in your jurisdiction
["[ Those enrolled currently in educational, training, or upward mobility programs
[Z] Households that contribute to meeting income goals (broad range of incomes)
[25] Households that contribute to meeting income requirements (targeting)
["] Those previously enrolled in educational, training, or upward mobility
programs
[Z] Victims of reprisals or hate crimes
[Z] Other preference(s) (list below)
4. Among applicants on the waiting list with equal preference status, how are
applicants selected? (select one)
[] Date and time of application
["'] Drawing (lottery) or other random choice technique
5. If the PHA plans to employ preferences for "residents who live and/or work in the
jurisdiction" (select one)
This preference has previously been reviewed and approved by HUD
['] The PHA requests approval for this preference through this PHA Plan
6. Relationship of preferences to income targeting requirements: (select one)
['] The PHA applies preferences within income tiers
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[] Not applicable: the pool of applicant families ensures that the PHA will meet
income targeting requirements
(5) SOecial Puroose Section 8 Assistance Programs
a. In which documents or other reference materials are the policies governing
eligibility, selection, and admissions to any special-purpose section 8 program
administered by the PHA contained? (select all that apply)
The Section 8 Administrative Plan
F'] Briefing sessions and written materials
["] Other (list below)
b. How does the PHA announce the availability of any special-purpose section 8
programs to the public?
Through published notices
["1 Other (list below)
4. PHA Rent Determination Policies
[24 CFR Part 903.7 9 (d)]
A. Public Housing
Exemptions: PHAs that do not administer public housing are not required to complete sub-component
4A.
(1) Income Based Rent Policies
Describe the PHA's income based rent setting policy/ies for public housing using, including
discretionary (that is, not required by statute or regulation) income disregards and exclusions, in the
appropriate spaces below.
a. Use of discretionary policies: (select one)
["] The PHA will not employ any discretionary rent-setting policies for income
based rent in public housing. Income-based rents are set at the higher of 30%
of adjusted monthly income, 10% of unadjusted monthly income, the welfare
rent, or minimum rent (less HUD mandatory deductions and exclusions). (If
selected, skip to sub-component (2))
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The PHA employs discretionary policies for determining income based rent (If
selected, continue to question b.)
b. Minimum Rent
1. What amount best reflects the PHA's minimum rent? (select one)
W1 s0
1"1 $1-$25
[~3 $26-$50
2. [] Yes ['1 No: Has the PHA adopted any discretionary minimum rent hardship
exemption policies?
3. If yes to question 2, list these policies below:
If change in income does not increase by more than $100/month, then income is
reported but rent is not changed
c. Rents set at less than 30% than adjusted income
1. ES:~] Yes [Z] No: Does the PHA plan to charge rents at a fixed anmunt or
percentage less than 30% of adjusted income?
2. If yes to above, list the amounts or percentages charged and the circumstances
under which these will be used below:
With the Flat Rent Option, it is possible to pay less than 30%.
d. Which of the discretionary (optional) deductions and/or exclusions policies does the
PHA plan to employ (select all that apply)
["] For the earned income of a previously unemployed household member
For increases in earned income
F'] Fixed amount (other than general rent-setting policy)
If yes, state amount/s and circumstances below:
Fixed percentage (other than general rent-setting policy)
If yes, state percentage/s and circumstances below:
["] For household heads
[553 For other family members
[Z] For transportation expenses
F'] For the non-reimbursed medical expenses of non-disabled or non-elderly
families
["1 Other (describe below)
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e. Ceiling rents
1. Do you have ceiling rents? (rents set at a level lower than 30% of adjusted income)
(select one)
[] Yes for all developments
["] Yes but only for some developments
["3 No
2. For which kinds of developments are ceiling rents in place? (select all that apply)
E5i3 For all developments
["] For all general occupancy developments (not elderly or disabled or elderly
only)
["] For specified general occupancy developments
["] For certain parts of developments; e.g., the high-rise portion
[Z] For certain size units; e.g., larger bedroom sizes
[Z] Other (list below)
3. Select the space or spaces that best describe how you arrive at ceiling rents (select
all that apply)
EEl Market comp arability study
ES;~] Fair market rents (FMR)
[Z] 95th percentile rents
~] 75 percent of operating costs
[Z] 100 percent of operating costs for general occupancy (family) developments
/"] Operating costs plus debt service
E5i3 The "rental value" of the unit
["] Other (list below)
f. Rent re-determinations:
1. Between income reexaminations, how often must tenants report changes in income
or family composition to the PHA such that the changes result in an adjustment to
rent? (select all that apply)
Never
["] At family option
[] Any time the family experiences an income increase
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["] Any time a family experiences an income increase above a threshold amount or
percentage: (if selected, specify threshold)
EZ] Other (list below)
g. ['3 Yes E] No: Does the PHA plan to implement individual savings accounts for
residents (ISAs) as an alternative to the required 12 month
disallowance of earned income and phasing in of rent increases
in the next year?
(2) Flat Rents
1. In setting the market-based flat rents, what sources of information did the PHA use
to establish comparability? (select all that apply.)
The section 8 rent reasonableness study of comparable housing
Survey of rents listed in local newspaper
Survey of similar unassisted units in the neighborhood
Other (list/describe below)
Market Survey information on rents for comparable units in the area.
B. Section 8 Tenant-Based Assistance
Exemptions: PHAs that do not administer Section 8 tenant-based assistance are not required to
complete sub-component 4B. Unless otherwise specified, all questions in this section apply only to
the tenant-based section 8 assistance program (vouchers, and until completely merged into the
voucher program, certificates).
(1) Payment Standards
Describe the voucher payment standards and policies.
a. What is the PHA's payment standard? (select the category that best describes your
At or above 90% but belowl00% ofFMR
100% ofFMR
Above 100% but at or below 110% ofFMR
Above 110% ofFMR (ifHUD approved; describe circumstances below)
Exception approved by HUD for downtown census tract at above 110%
b. If the payment standard is lower than FMR, why has the PHA selected this
standard7 (select all that apply)
FMRs are adequate to ensure success among assisted families in the PHA's
segment of the FMR area
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["1 The PHA has chosen to serve additional families by lowering the payment
standard
["l Reflects market or submarket
I"] Other (list below)
c. If the payment standard is higher than FMR, why has the PHA chosen this level?
(select all that apply)
FMRs are not adequate to ensure success among assisted families in the PHA's
segment of the FMR area
["] Reflects market or submarket
["] To increase housing options for families
["1 Other (list below)
d. How oeten are payment standards reevaluated for adequacy? (select one)
[] Annually
[25] Other (list below)
e. What factors will the PHA consider in its assessment of the adequacy of its payment
standard? (select all that apply)
Success rates of assisted families
[] Rent burdens of assisted families
Other (list below)
(2) Minimum Rent
a. What amount best reflects the PHA's minimum rent? (select one)
$0
$1-$25
$26-$50
b. E2] Yes [] No: Has the PHA adopted any discretionary minimum rent hardship
exemption policies? (if yes, list below)
5. Oi~erations and Management
[24 CFR Part 903.7 9 (e)]
Exemptions from Component 5: High performing and small PHAs are not required to complete this
section. Section 8 only PHAs must complete parts A, B, and C(2)
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A. PHA Management Structure
Describe the PHA's management structure and organization.
(select one)
[~] An organization chart showing the PHA's management structure and
organization is attached.
[22] A brief description of the management structure and organization of the PHA
follows:
B. HUD Programs Under PHA Management
List Federal programs administered by the PHA, number of families served at the beginning of the
upcoming fiscal year, and expected turnover in each. (Use "NA" to indicate that the PHA does not
operate any of the programs listed below.)
Program Name Units or Families Expected
Served at Year Turnover
Beginning
Public Housing
Section 8 Vouchers
Section 8 Certificates
Section 8 Mod Rehab
Special Purpose Section
8 Certificates/Vouchers
(list individually)
Public Housing Drug
Elimination Program
(PHDEP)
Other Federal
Programs(list
individually)
C. Management and Maintenance Policies
List the PHA's public housing management and maintenance policy documents, manuals and handbooks
that contain the Agency's rules, standards, and policies that govern maintenance and management of
public housing, including a description of any measures necessary for the prevention or eradication of
pest infestation (which includes cockroach infestation) and the policies governing Section 8
management.
(1) Public Housing Maintenance and Management: (list below)
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(2) Section 8 Management: (list below)
6. PHA Grievance Procedures
[24 CFR Part 903.7 9 (f)]
Exemptions from component 6: High performing PHAs are not required to complete component 6.
Section 8-Only PHAs are exempt from sub-component 6A.
A. Public Housing
1. ["'] Yes ['] No: Has the PHA established any written grievance procedures in
addition to federal requirements found at 24 CFR Part 966,
Subpan B, for residents of public housing?
If yes, list additions to federal requirements below:
2. Which PHA office should residents or applicants to public housing contact to
initiate the PHA grievance process? (select all that apply)
["] PHA main administrative office
["1 PHA development management offices
['] Other (list below)
B. Section 8 Tenant-Based Assistance
1. F"] Yes ['] No: Has the PHA established informal review procedures for applicants
to the Section 8 tenant-based assistance program and informal
hearing procedures for families assisted by the Section 8 tenant-
based assistance program in addition to federal requirements
found at 24 CFR 982?
If yes, list additions to federal requirements below:
2. Which PHA office should applicants or assisted families contact to initiate the
informal review and informal hearing processes? (select all that apply)
["] PHA main administrative office
Other (list below)
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7. Car}ital Imorovement Needs
[24 CFR Part 903.7 9 (g)]
Exemptions from Component 7: Section 8 ortly PHAs are not required to complete this component and
may skip to Component 8.
A. Capital Fund Activities
Exemptions from sub-component 7A: PHAs that will not participate in the Capital Fund Program may
skip to component 7B. All other PHAs must complete 7A as instructed.
(1) Cal~itai Fund Program Annual Statement
Using parts I, II, and III of the Annual Statement for the Capital Fund Program (CFP), identify capital
activities the PHA is proposing for the upcoming year to ensure long-term physical and social viability
of its public housing developments. This statement can be completed by using the CFP Annual
Statement tables provided in the table library at the end of the PHA Plan ternplate OR, at the PHA's
option, by completing and attaching a properly updated HUD-52837.
Select one:
[] The Capital Fund Program Annual Statement is provided as an attachment to
the PHA Plan at Attachment (state name) HUD - 52825
The Capital Fund Program Annual Statement is provided below: (if selected,
copy the CFP Annual Statement from the Table Library and insert here)
(2) Optional 5-Year Action Plan
Agencies are encouraged to include a 5-Year Action Plan covering capital work items. This statement
can be completed by using the 5 Year Action Plan table provided in the table library at the end of the
PHA Plan ternplate OR by completing and attaching a properly updated HUD-52834.
a. F"] Yes [~ No: Is the PHA providing an optional 5-Year Action Plan for the
Capital Fund? (if no, skip to sub-component 7B)
b. If'yes to question a, select one:
[553 The Capital Fund Program 5-Year Action Plan is provided as an attachment to
the PHA Plan at Attachment (state name
The Capital Fund Program 5-Year Action Plan is provided below: (if selected,
copy the CFP optional 5 Year Action Plan from the Table Library and insert
here)
B. HOPE VI and Public Housing Development and Replacement
Activities (Non-Capital Fund)
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Applicability of sub-component 7B: All PHAs administering public housing. Identify any approved
HOPE VI and/or public housing development or replacement activities not described in the Capital Fund
Program Annual Statement.
["] Yes US~] No: a) Has the PHA received a HOPE VI revitalization grant? (if no,
skip to question c; if yes, provide responses to question b for
each grant, copying and completing as many times as necessary)
b) Status of HOPE VI revitalization grant (complete one set of
questions for each grant)
1. Development name:
2. Development (project) number:
3. Status of grant: (select the statement that best describes the current
status)
]"] Revitalization Plan under development
I'] Revitalization Plan submitted, pending approval
[~] Revitalization Plan approved
[2]] Activities pursuant to an approved Revitalization Plan
underway
[5] Yes E] No: c) Does the PHA plan to apply for a HOPE VI Revitalization grant
in the Plan year?
If yes, list development name/s below:
Yes []] No: d) Will the PHA be engaging in any mixed-finance development
activities for public housing in the Plan year?
If yes, list developments or activities below:
Yes ["1 No: e) Will the PHA be conducting any other public housing
development or replacement activities not discussed in the
Capital Fund Program Annual Statement?
If yes, list developments or activities below:
8. Demolition and Disoosition
[24 CFR Part 903.7 9 (h)]
Applicability of component 8: Section 8 only PHAs are not required to complete this section.
1. ["] Yes [] No: Does the PHA plan to conduct any demolition or disposition
activities (pursuant to section 18 of the U.S. Housing Act of
1937 (42 U.S.C. 1437p)) in the plan Fiscal Year? (If"No",
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skip to component 9; if "yes", complete one activity description
for each development.)
2. Activity Description
["'] Yes ["'3 No: Has the PHA provided the activities description information in
the optional Public Housing Asset Management Table? (If
"yes", skip to component 9. If "No", complete the Activity
Description table below.)
Demolition/Disposition Activity Description
1 a. Development name:
lb. Development (project) number:
2. Activity type: Demolition
Disposition
3. Application status (select one) Approved
Submitted, pending approval [']
Planned application
4. Date application approved, submitted, or planned for submission: (DD/MM/YY)
5. Number of units affected:
6. Coverage of action (select one)
["] Part of the development
[Z3 Total development
7. Timeline for activity:
a. Actual or projected start date of activity:
b. Projected end date of activity:
9. Desienation of Public Housin~ for OccuOancv bv EiderIv Families
or Families with Disabilities or Elderly Families and Families with
Disabilities
[24 CFR Pan 903.7 9 (i)]
Exemptions from Component 9; Section 8 only PHAs are not required to complete this section.
1. [53 Yes [] No: Has the PHA designated or applied for approval to designate or
does the PHA plan to apply to designate any public housing for
occupancy only by the elderly families or only by families with
disabilities, or by elderly families and families with disabilities
or will apply for designation for occupancy by only elderly
families or only families with disabilities, or by elderly families
and families with disabilities as provided by section 7 of the
U.S. Housing Act of 1937 (42 U.S.C. 1437e) in the upcoming
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fiscal year? (If "No", skip to component 10. If "yes", complete
one activity description for each development, unless the PHA is
eligible to complete a streamlined submission; PHAs
completing streamlined submissions may skip to component
10.)
2. Activity Description
['1 Yes ["] No: Has the PHA provided all required activity description
information for this component in the optional Public Housing
Asset Management Table? If "yes", skip to component 10. If
"No", complete the Activity Description table below.
Designation of Public Housing Activity Description
1 a. Development name:
l b. Development (project) number:
2. Designation type:
Occupancy by only the elderly ["]
Occupancy by families with disabilities ["]
Occupancy by only elderly families and families with disabilities
3. Application status (select one)
Approved; included in the PHA's Designation Plan [~]
Submitted, pending approval [2
Planned application
4. Date this designation approved, submitted, or planned for submission: (DD/MM/YY)
5. If approved, will this designation constitute a (select one)
F"] New Designation Plan
[553 Revision of a previously-approved Designation Plan?
6. Number of units affected:
7. Coverage of action (select one)
["] Part of the development
['] Total development
10. Conversion of Public Housin~ to Tenant-Based Assistance
[24 CFR Part 903.7 9 (j)]
Exemptions from Component 10; Section 8 only PHAs are not required to complete this section.
A. Assessments of Reasonable Revitalization Pursuant to section 202 of the HUD
FY 1996 HUD Appropriations Act
t. ['] Yes [] No: Have any of the PHA's developments or portions of
developments been identified by HUD or the PHA as covered
under section 202 of the HUD FY 1996 HUD Appropriations
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Act? (If "No", skip to component 11; if "yes", complete one
activity description for each identified development, unless
eligible to complete a streamlined submission. PHAs
completing streamlined submissions may skip to component
11.)
2. Activity Description
["'] Yes [22] No: Has the PHA provided all required activity description
information for this component in the optional Public Housing
Asset Management Table? If "yes", skip to component 11. If
"No", complete the Activity Description table below.
Conversion of Public Housing Activity Description
la. Development name:
lb. Development (project) number:
2. What is the status of the required assessment? [] Assessment underway
/"] Assessment results submitted to HUD
["] Assessment results approvcd by HUD (if marked, proceed to next
question)
['~ Other (explain below)
3. ["'/Yes [] No: Is a Conversion Plan required? (If yes, go to block 4; if no, go to
block 5.)
4. Status of Conversion Plan (select the statement that best describes the current
status)
~] Conversion Plan in development
["1 Conversion Plan submitted to HUD on: (DD/MM/YYYY)
["] Conversion Plan approved by HUD on: (DD/MM/YYYY)
1"] Activities pursuant to HUD-approved Conversion Plan underway
5. Description of how requirements of Section 202 are being satisfied by means other
than conversion (select one)
['] Units addressed in a pending or approved demolition application (date
submitted or approved:
["] Units addressed in a pending or approvcd HOPE VI demolition application
(date submitted or approved: )
~'1 Units addressed in a pending or approved HOPE VI Revitalization Plan
(date submitted or approvcd: )
F'] Requirements no longer applicable: vacancy rates arc less than 10 percent
["] Requirements no longer applicable: site now has less than 300 units
['] Other: (describe below)
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B. Reserved for Conversions pursuant to Section 22 of the U.S. Housing Act of
1937
C. Reserved for Conversions pursuant to Section 33 of the U.S. Housing Act of
1937
11. Homeownershin Programs Administered by the PHA
[24 CFR Part 903.7 9 (k)]
A. Public Housing
Exemptions from Component 11A: Section 8 only PHAs are not requircd to complete 11A.
1. [~ Yes I'] No: Does the PHA administer any homeownership programs
administered by the PHA under an approved section 5(h)
homeownership program (42 U.S.C. 1437c(h)), or an approved
HOPE I program (42 U.S.C. 1437aaa) or has the PHA applied or
plan to apply to administer any homeownership programs under
section 5(h), the HOPE I program, or section 32 of the U.S.
Housing Act of 1937 (42 U.S.C. 1437z-4). (If"No", skip to
component 11B; if"yes", complete one activity description for
each applicable program/plan, unless eligible to complete a
streamlined submission due to small PHA or high performing
PHA status. PHAs completing streamlined submissions may
skip to component 11B.)
2. Activity Description
["] Yes U'] No: Has the PHA provided all required activity description
information for this component in the optional Public Housing
Asset Management Table? (If "yes", skip to component 12. If
"No", complete the Activity Description table below.)
Public Housing Homeownership Activity Description
(Complete one for each development affected)
1 a. Development name:
lb. Development (project) number:
2. Federal Program authority:
["] HOPE I
[~ 5(h)
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['] Turnkey 1151
['[ Section 32 of the USHA of 1937 (effective 10/1/99)
3. Application status: (select one)
[D Approved; included in the PHA's Homeownership Plan/Program
[Z] Submitted, pending approval
["] Planned application
4. Date Homeownership Plan/Program approved, submitted, or planned for submission:
(DD/MM/YYYY)
5. Number of units affected:
6. Coverage of action: (select one)
['3 Part of the development
[55] Total development
B. Section 8 Tenant Based Assistance
1. [] Yes ['[ No: Does the PHA plan to administer a Section 8 Homeownership
program pursuant to Section 8(y) of the U.S.H.A. of 1937, as
implemented by 24 CFR part 982 ? (If "No", skip to component
12; if "yes", describe each program using the table below (copy
and complete questions for each program identified), unless the
PHA is eligible to complete a streamlined submission due to
high performer status. High performing PBAs may skip to
component 12.)
2. Program Description:
a. Size of Program
["] Yes [Z] No: Will the PHA limit the number of families participating in the
section 8 homeownership option?
If the answer to the question above was yes, which statement best describes the
number of participants? (select one)
["] 25 or fewer participants
['] 26 - 50 participants
['] 51 to 100 participants
["3 more than 100 participants
b. PHA-established eligibility criteria
["] Yes ["] No: Will the PHA's program have eligibility criteria for participation in
its Section 8 Homeownership Option program in addition to HUD
criteria?
If yes, list criteria below:
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12. PHA Community Service and Self-sufficiency Pro2rams
[24 CFR Part 903.7 9 (1)]
Exemptions from Component 12: High performing and small PHAs are not required to complete this
component. Section 8-Only PHAs are not required to complete sub-component C.
A. PHA Coordination with the Welfare (TANF) Agency
1. Cooperative agreements:
['] Yes ["] No: Has the PHA has entered into a cooperative agreement with the
TANF Agency, to share information and/or target supportive
services (as contemplated by section 12(d)(7) of the Housing Act
of 1937)?
If yes, what was the date that agreement was signed? DD/MM/YY
2. Other coordination efforts between the PHA and TANF agency (select all that
apply)
[] Client referrals
["] Information sharing regarding mutual clients (for rent determinations and
otherwise)
["[ Coordinate the provision of specific social and self-sufficiency services and
programs to eligible families
[~ Jointly administer programs
F"'I Partner to administer a HUD Welfare-to-Work voucher program
F'] Joint administration of other demonstration program
['1 Other (describe)
B. Services and programs offered to residents and participants
(1) General
a. Self-Sufficiency Policies
Which, if any of the following discretionary policies will the PHA employ to
enhance the economic and social self-sufficiency of assisted families in the
following areas? (select all that apply)
ED Public housing rent determination policies
[2 Public housing admissions policies
[22] Section 8 admissions policies
[~] Preference in admission to section 8 for certain public housing families
["1 Preferences for families working or engaging in training or education
programs for non-housing programs operated or coordinated by the
PHA
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]"] Preference/eligibility for public housing homeownership option
participation
["] Preference/eligibility for section 8 homeownership option participation
["1 Other policies (list below)
b. Economic and Social self-sufficiency programs
I"] Yes I"] No: Does the PHA coordinate, promote or provide any
programs to enhance the economic and social self-
sufficiency of residents? (If "yes", complete the following
table; if "no" skip to sub-component 2, Family Self
Sufficiency Programs. The position of the table may be
altered to facilitate its use. )
Services and Programs
.Program Name &Description Estimated Allocation Access Eligibility
(including location, if appropriate) Size Method (development office / (public housing or
(waiting PHA main office / section 8
list/random other provider name) participants or
selection/specific both)
criteria~other)
(2) Family Self Sufficiency nro!~ram/s
a. Participation Description
Family Self Sufficiency (FSS) Participation
Program Required Number of Participants Actual Number of Participants
(start of FY 2000 Estimate) (As of: DD/MM/YY)
Public Housing
Section 8
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b. ED Yes ["'] No: If the PHA is not maintaining the minimum program size
required by HUD, does the most recent FSS Action Plan address
the steps the PHA plans to take to achieve at least the minimum
program size?
If no, list steps the PHA will take below:
C. Welfare Benefit Reductions
1. The PHA is complying with the statutory requirements of section 12(d) of the U.S.
Housing Act of 1937 (relating to the treatment of income changes resulting from
welfare program requirements) by: (select all that apply)
['] Adopting appropriate changes to the PHA's public housing rent determination
policies and train staff to carry out those policies
["] Informing residents of new policy on admission and reexamination
[55] Actively notifying residents of new policy at times in addition to admission and
reexamination.
f'] Establishing or pursuing a cooperative agreement with all appropriate TANF
agencies regarding the exchange of information and coordination of services
["] Establishing a protocol for exchange of information with all appropriate TANF
agencies
[53 Other: (list below)
D. Reserved for Community Service Requirement pursuant to section 12(c) of
the U.S. Housing Act of 1937
13. PHA Safety and Crime Prevention Measures
[24 CFR Part 903.7 9 (m)]
Exemptions from Component 13: High performing and small PHAs not participating in PHDEP and
Section 8 Only PHAs may skip to component 15. High Performing and small PHAs that are
participating in PHDEP and are submitting a PHDEP Plan with this PHA Plan may skip to sub-
component D.
A. Need for measures to ensure the safety of public housing residents
1. Describe the need for measures to ensure the safety of public housing residents
(select all that apply)
ED High incidence of violent and/or drug-related crime in some or all of the PHA's
developments
["1 High incidence of violent and/or drug-related crime in the areas surrounding or
adjacent to the PHA's developments
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[] Residents fearful for their safety and/or the safety of their children
["] Observed lower-level crime, vandalism and/or graffiti
People on waiting list unwilling to move into one or more developments due to
perceived and/or actual levels of violent and/or drug-related crime
['] Other (describe below)
2. What information or data did the PHA used to determine the need for PHA actions
to improve safety of residents (select all that apply).
["3 Safety and security survey of residents
["] Analysis of crime statistics over time for crimes committed "in and around"
public housing authority
["] Analysis of cost trends over time for repair of vandalism and removal of graffiti
[~3 Resident reports
[55] PHA employee reports
['1 Police reports
[D Demonstrable, quantifiable success with previous or ongoing antictime/anti
drug programs
~3 Other (describe below)
3. Which developments are most affected? (list below)
B. Crime and Drug Prevention activities the PHA has undertaken or plans to
undertake in the next PHA fiscal year
1. List the crime prevention activities the PHA has undertaken or plans to undertake:
(select all that apply)
Contracting with outside and/or resident organizations for the provision of
crime- and/or drug-prevention activities
F"] Crime Prevention Through Environmental Design
["] Activities targeted to at-risk youth, adults, or seniors
[] Volunteer Resident Patrol/Block Watchers Program
Other (describe below)
2. Which developments are most affected? (list below)
C. Coordination between PHA and the police
1. Describe the coordination between the PHA and the appropriate police precincts for
carrying out crime prevention measures and activities: (select all that apply)
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['J Police involvement in development, implementation, and/or ongoing
evaluation of drug-elimination plan
Police provide crime data to housing authority staff for analysis and action
Police have established a physical presence on housing authority property (e.g.,
community policing office, officer in residence)
[] Police regularly testify in and otherwise support eviction cases
Police regularly meet with the PHA management and residents
Agreement between PHA and local law enforcement agency for provision of
aboveobaseline law enforcement services
['] Other activities (list below)
2. Which developments are most affected? (list below)
D. Additional information as required by PHDEP/PHDEP Plan
PHAs eligible for FY 2000 PHDEP funds must provide a PHDEP Plan meeting specified requirements
prior to receipt of PHDEP funds.
["] Yes ['] No: Is the PHA eligible to participate in the PHDEP in the fiscal year
covered by this PHA Plan?
['] Yes ["] No: Has the PHA included the PHDEP Plan for FY 2000 in this PHA
Plan?
[53 Yes [55] No: This PHDEP Plan is an Attachment. (Attachment Filename: )
[14. RESERVED FOR PET POLICY [
[24 CFR Part 903.7 9 (n)]
Pets allowed out of medical necessity only and must be verified by a
physician/therapist. The number of pets allowed is limited to one under 20lbs.
15. Civil Rights Certifications
[24 CFR Part 903.7 9 (o)]
Civil rights certifications are included in the PHA Plan Certifications of Compliance
with the PHA Plans and Related Regulations.
16. Fiscal Audit
[24 CFR Part 903.7 9 (p)]
1. ES~ Yes D No: Is the PHA required to have an audit conducted under section
5(h)(2) of the U.S. Housing Act of 1937 (42 U S.C. 1437c(h))?
(If no, skip to component 17.)
FY 2000 Annual Plan Page 40
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
2. [] Yes ['1 No: Was the most recent fiscal audit submitted to HUD?
3. ["] Yes [] No: Were there any findings as the result of that audit?
4. ["] Yes [] No: If there were any findings, do any remain unresolved?
If yes, how many unresolved findings remain?
5. ["] Yes [] No: Have responses to any unresolved findings been submitted to
HUD?
If not, when are they due (state below)?
17. PHA Asset Management
[24 CFR Part 903.7 9 (cO]
Exemptions from component 17: Section 8 Only PHAs are not required to complete this component.
High performing and small PHAs are not required to complete this component.
1. ["] Yes ['] No: Is the PHA engaging in any activities that will contribute to the
long-term asset management of its public housing stock,
including how the Agency will plan for long-term operating,
capital investment, rehabilitation, modernization, disposition, and
other needs that have not been addressed elsewhere in this PHA
Plan?
2. What types of asset management activities will the PHA undertake? (select all that
apply)
]"] Not applicable
["] Private management
Development-based accounting
F"[ Comprehensive stock assessment
1"] Other: (list below)
3. [']Yes ["] No: Has the PHA included descriptions of asset management activities
in the optional Public Housing Asset Management Table?
18. Other Information
[24 CFR Part 903.7 9 (r)]
A. Resident Advisory Board Recommendations
1. [] Yes ["] No: Did the PHA receive any comments on the PHA Plan from the
Resident Advisory Board/s?
2. If yes, the comments are: (if comments were received, the PHA MUST select one)
ES~ Attached at Attachment (File name) IA022a01
["] Provided below:
FY 2000 Annual Plan Page 41
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
3. In what manner did the PHA address those comments? (select all that apply)
[] Considered comments, but determined that no changes to the PHA Plan were
necessary.
['] The PHA changed portions of the PHA Plan in response to comments
List changes below:
1"'] Other: (list below)
B. Description of Election process for Residents on the PHA Board
1. ["] Yes ES~ No: Does the PHA meet the exemption criteria provided section
2(b)(2) of the U.S. Housing Act of 19377 (If no, continue to
question 2; if yes, skip to sub-component C.)
2. ['~ Yes [] No: Was the resident who serves on the PHA Board elected by the
residents? (If yes, continue to question 3; if no, skip to sub-
component C.)
3. Description of Resident Election Process
a. Nomination of candidates for place on the ballot: (select all that apply)
Candidates were nominated by resident and assisted family organizations
["] Candidates could be nominated by any adult recipient of PHA assistance
['] Self-nomination: Candidates registered with the PHA and requested a place on
ballot
["] Other: (describe)
b. Eligible candidates: (select one)
[Z] Any recipient of PHA assistance
['] Any head of household receiving PHA assistance
[Z] Any adult recipient of PHA assistance
[Z] Any adult member of a resident or assisted family organization
I"'l Other (list)
c. Eligible voters: (select all that apply)
All adult recipients of PHA assistance (public housing and section 8 tenant-
based assistance)
["] Representatives of all PHA resident and assisted family organizations
Other (list)
FY 2000 Annual Plan Page 42
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/31/2002
C. Statement of Consistency with the Consolidated Plan
For each applicable Consolidated Plan, make the following statement (copy questions as many times as
necessary).
1. Consolidated Plan jurisdiction: (provide name here)
The City of Iowa City
2. The PHA has taken the following steps to ensure consistency of this PHA Plan with
the Consolidated Plan for the jurisdiction: (select all that apply)
[] The PHA has based its statement of needs of families in the jurisdiction on the
needs expressed in the Consolidated Plan/s.
[] The PHA has participated in any consultation process organized and offered by
the Consolidated Plan agency in the development of the Consolidated Plan.
[] The PHA has consulted with the Consolidated Plan agency during the
development of this PHA Plan.
Activities to be undertaken by the PHA in the coming year are consistent with
the initiatives contained in the Consolidated Plan. (list below)
['] Other: (list below)
4. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following
actions and commitments: (describe below)
D. Other Information Required by HUD
Use this section to provide any additional information requested by HUD.
FY 2000 Annual Plan Page 43
HUD 50075
OMB Approval No: 2577°0226
Expires: 03/31/2002
IA022-a01
Iowa City Housing Authority 5-Year and Annual Plan
Resident Advisory Board Comments
January 2000
Goals
-why not building or acquiring new units
-concern over lost of benefits when moving from section 8 to public housing (example: portability)
-would like to see more housing choices
-why not renovating/modernizing existing housing
Strategies
-would like to see increase marketing of section 8, concerned about concentration in certain areas (example
Broadway)
Pet Policy
-current policy makes it difficult to find housing for those families with pets, especially families with
children)
ClAP Budget/Progress Report u.s. Department ofHousing
Part h Summary and Urban Development OMB App
Comprehensive Improvement Assistance Program (CLAP) Office of Public and Indian Housing
HA Name
r ' m er
Total Funds Approved
Line No. Summa~ by Development Account Original Total Funds
1 Total Non-ClAP Funds - Revised Obligated ~pend~
2 1406 Operations (may not exceed 10% of line 16)
3 1408 Management Improvements
25,000
4 1410 Administration
~5,000
5 1415 Liquidated Damages
6 1430 Fees and Costs
7 1440 Site Acquisition
8 1450 Site Improvement
95,98~
9 1460 Dwelling Structures 20 ~ 000
10 1465.1 Dwelling EquiPment--Nonexpendable
50,000
11 1470 Nondwelling Structures
12 1475 Nondwelling Equipment
35,000
13 1485 Demolilion
14 1495.1 Relocation Cost
15 1498 Mod Used for Development
16 Amount of ClAP Grant (Sum of Nnes 2-14) Z40 ~ 9~ ~
17 Amount of line 16 Related to LBP Activities
18 Amount of line 16 Related to Security
19 Amount of line 16 Related to Section 504 Compliance
20 ~nl of line 16 relat~ to Energy Conse~,a~on Measures
Signalure of Executive Director
....... z ...... Y '~~~~~ to make the assis~d activity a ' tier
(m~dd/yy~) ' i
MAGGIE GROSVENOR, HOUSING ADMINISTRATOR
1 of 3 Uir~Ot6r
'~)' ~ ~'J Office of Publlo HOugi~g
ClAP Budget/Progress Report u.s. Depa~ment of Housing
and Urban Development
PaN Ih SuppoSing Pages Office of Public and Indian Housing
Comprehensive Improvement Assistance Program CLAP)
Develop ment Description of Work Items Development Funds Approved Funds Funds
Number Account Obligated Ex~nd~
Number Original Revised Difference
IA022 MANAGEMENT IMPROVEMENTS 1408 25,000
COMPUTER SOFTWARE
ADMINISTRATION 1410 15,000
STAFF TRAINING
SITE IMPROVEMENTS 1450 95,981
LANDSCAPING
CONCRETE
1/2 TIME MAINTENANCE
NONDWELLING EQUIPMENT 1475 35,000
MAINTENANCE TOOLS
COMPUTER HARDWARE
DWELLING STRUCTURES 1460 20,000
STORM DOORS
FLOORING
DWELLING EQUIPMENT-
NONEXPENDABLE 1465.1 50,000
APPLIANCES
Page 2 of 3 form HUD-52825 (10/96)
ref Handbook 7485.1
ClAP Budget/Progress Report u.s.Department of Housing
and Urban Development
Part IIh Implementation Schedule office of Public and Indian Housing
Comprehensive Improvement Assistance Program (CLAP)
Development Architect/Engineer Contract Awarded All Funds Obligated All Funds Expended
Number Original Revised Actual Original Revised Actual Original Revised Actual
(Attach explanation) (Attach explanation) (Attach explanation)
IA022 9-30-2000 6-30-2001
Page 3 of 3 form HUD-52825 (10/96)
ref Handbook 7485.1
NOTICE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT AND
ESTIMATED COST FOR PUBLIC WORKS
COMPLEX ADMINISTRATION BUILDING
PROJECT IN THE CITY OF IOWA CITY, IOWA
TO ALL TAXPAYERS OF THE CITY OF IOWA
CITY, IOWA, AND TO OTHER INTERESTED
PERSONS:
Public notice is hereby given that the City Council
of the City of Iowa City, Iowa, will conduct a public
hearing on plans, specifications, form of contract
and estimated cost for the construction of the
Public Works Complex Administration Building
Project in said City at 7 p.m. on the 7th day of
March, 2000, said meeting to be held in the
Council Chambers in the Civic Center in said City,
or if said meeting is cancelled, at the next meeting
of the City Council thereafter as posted by the City
Clerk.
Said plans, specifications, form of contract and
estimated cost are now on file in the office of the
City Clerk in the Civic Center in Iowa City, Iowa,
and may be inspected by any interested persons.
Any interested persons may appear at said
meeting of the City Council for the purpose of
making objections to and comments concerning
said plans, specifications, contract or the cost of
making said improvement.
This notice is given by order of the City Council
of the City of Iowa City, Iowa and as provided by
law.
MARlAN K. KARR, CITY CLERK
NOTICE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT AND
ESTIMATED COST FOR DODGE STREET
BRIDGE WATERMAIN PROJECT IN THE CITY
OF IOWA CITY, IOWA
TO ALL TAXPAYERS OF THE CITY OF IOWA
CITY, IOWA, AND TO OTHER INTERESTED
PERSONS:
Public notice is hereby given that the City Council
of the City of Iowa City, Iowa, will conduct a public
hearing on plans, specifications, form of contract
and estimated cost for the construction of the
Public Works Complex Administration Building
Project in said City at 7 p.m. on the 7~ day of
March, 2000, said meeting to be held in the
Council Chambers in the Civic Center in said City,
or if said meeting is cancelled, at the next meeting
of the City Council thereafter as posted by the City
Clerk.
Said plans, specifications, form of contract and
estimated cost are now on file in the office of the
City Clerk in the Civic Center in Iowa City, Iowa,
and may be inspected by any interested persons.
Any interested persons may appear at said
meeting of the City Council for the purpose of
making objections to and comments concerning
said plans, specifications, contract or the cost of
making said improvement.
This notice is given by order of the City Council
of the City of Iowa City, Iowa and as provided by
law.
MARIAN K. KARR, CITY CLERK
NOTICE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS. FORM OF CONTRACT
AND ESTIMATED COST FOR
IOWA AVENUE STREETSCAPE -
PHASE I PROJECT
IN THE CITY OF IOWA CITY, IOWA
TO ALL TAXPAYERS OF THE CITY OF IOWA
CITY, IOWA, AND TO OTHER INTERESTED
PERSONS:
Public notice is hereby given that the City
Council of the City of Iowa City, Iowa, will conduct
a public headng on plans, specifications. form of
contract and estimated cost for the construction of
the Iowa Avenue Streetscape - Phase I Project in
said City at 7:00 p.m. on the 7~ day of March,
2000, said meeting to be held in the Council
Chambers in the Civic Center in said City. or if
said meeting is cancelled, at the next meeting-of
the City Council thereafter as posted by the City
Clerk.
Said plans, specifications, form of contract and
estimated cost are now on file in the office of the
City Clerk in the Civic Center in Iowa City, Iowa,
and may be inspected by any interested persons.
Any interested persons may appear at said
meeting of the City Council for the purpose of
making objections to and comments conceming
..said plans. specifications. contract or the cost of
making said improvemenL
This notice is given by order of the City Council
of the City of Iowa City, Iowa and as provided by
law.
MARlAN K. KARR, CITY CLERK
NOTICE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT
AND ESTIMATED COST FOR
BENTON STREET TURN LANE & NED
ASHTON MEMORIAL PARK PROJECT
IN THE CITY OF IOWA CITY, IOWA
TO ALL TAXPAYERS OF THE CITY OF IOWA
CITY, IOWA, AND TO OTHER INTERESTED
PERSONS:
Public notice is hereby given that the City
Council of the 'City of Iowa City, Iowa, will con-
duct a public hearing on plans, specifications,
fOnTt Of contract and estimated cost for the con-
struction of the Benton Street Turn Lane & Ned
Ashton Memodal Project in said City at 7:00
p.m. on the 7th day of March, 2000, said
meeting to be held in the Council Chambers in
the Civic Center in said City, or if said meeting
is cancelled, at the next meeting of the City
Council thereafter as posted by the City Clerk.
Said plans, specifications, form of contract and
estimated cost are now on file in the office of
the City Clerk in the Civic Center in Iowa City,
Iowa, and may be Inspected by any Interested
persons.
Any Interested persons may appear at said
meeting of the City Council for the purpose of
making objections to and comments concerning
said plans, specifications, contract or the cost of
making said improvement.
This notice is given by order of the City Coun-
cil of the City of Iowa City, Iowa and as provided
by law.
MARlAN K. KARR, CITY CLERK
NOTICE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT AND
ESTIMATED COST FOR
LANDFILL RECYCLING CENTER PROJECT,
PHASE 2
FOR THE CITY OF IOWA CITY, IOWA.
TO ALL TAXPAYERS OF THE CITY OF IOWA
CITY, IOWA, AND TO OTHER INTERESTED
PERSONS:
Public notice is hereby given that the City Council
of the City of Iowa City, Iowa, will conduct a public
headng on plans, specifications, form of contract
and estimated cost for the construction of the
Landfill Recycling Center Project, Phase 2 in said
City at 7:00 p.m. on the 7~ day of March, 2000,
said meeting to be held in the Council Chambers
in the Civic Center in said City, or if said meeting
is cancelled, at the next meeting of the City
Council thereafter as posted by the City Clerk.
Said plans, specifications, form of contract and
estimated cost are now on file in the office of the
City Clerk in the Civic Center in Iowa City, Iowa,
and may be inspected by any interested persons.
Any interested persons may appear at said
meeting of the City Council for the purpose of
making objections to and comments concerning
said plans, specifications, contract or the cost of
making said improvement.
This notice is given by order of the City Council
of the City of Iowa City, Iowa and as provided by
law.
MARlAN K. KARR, CITY CLERK
pwen0/nphmcy~.doc
NOTICE OF PUBLIC HEARING
Notice is hereby given that the City Council
of Iowa City will hold a public hearing on the
18th day of January, at 7:00 p.m. in the
Council Chambers of the City of Iowa City,
410 E. Washington Street, Iowa City, Iowa, or
if .said meeting is cancelled, at the next
meeting of the City Council thereafter as
posted by the City Clerk; at which hearing the
Council will consider a Resolution of Intent to
Convey a portion of Lot 1, Block 3, Rundell
Addition, consisting of approximately 2,995
square feet located at the southeast corner of
Grant Street and Court Street, to adjacent
property owners William G. Flanagan and
Elizabeth Rose.
Copies of the proposed resolution are on file
for public examination in the office of the City
Clerk, Civic Center, Iowa City, Iowa. Persons
wishing to make their views known for Council
consideration are encouraged to appear at the
above-mentioned time and place.
MARlAN K. KARR, CITY CLERK
Annen\forms\not-ph.doc
City of Iowa City
MEMORANDUM
Date: March 1,2000
To: City Council
From: Sarah E. Holecek, First Assistant City Atto e ~ J
Re: Conveyance of Public Property Adjacent to 406 Grant Street to William Flanagan
and Elizabeth Rose
Per direction of Council, I have met with Mr. Flanagan and Ms. Rose to negotiate a mutually
agreeable price for the vacant public property located adjacent to their residence at 406 Grant
Street. Mr. Flanagan and Ms. Rose now offer the sum of $4500.00 for the purchase of the
subject parcel, and, should the Council wish to convey the property, I recommend that the Council
accept this sum as representative of and in furtherance of their duty to obtain fair market value of
the parcel. My recommendation is based on the following facts:
Assessed value of property in the neighborhood is approximately $3.00 per square foot.
The subject parcel is approximately 2,995 square feet in size. Thus, the property would
carry an assessed value of approximately $9,000. Mr. Flanagan and Ms. Rose have
offered $4,500 for the subject property, which is approximately 50% of the property's
assessed value. I believe that discounting the assessed valuation of this property by 50%
represents adequate consideration/fair market value of the property due to several factors,
several of which were discussed by the purchasers' appraiser in reaching a valuation of
$300 to $750. First, fair market value is defined as the sum that a willing buyer and willing
seller will arrive at in an arm's length transaction. This construct assumes that buyers are
"fungible" in that there are a number of different buyers who are interested in the property.
Due to the location of the property, (a corner lot abutted only by the Flanagan/Rose
residence), it is safe to say that the market of this property is extremely limited, and
probably only includes Mr. Flanagan and Ms. Rose. Further, the lot is independently non-
buildable, meaning that it cannot be built on by itself, but rather must be added to other
property for construction to be allowed. Additionally, buildability and use of the lot is
diminished due to its location within the floodplain and on a street corner (double frontage
with front-yard setbacks on each street frontage). Thus, it is my opinion that the particular
inherent characteristics of the subject property support a 50% downward adjustment from
the assessed value of neighboring properties, and $4500 is a fair and reasonable sum for
conveyance of the subject property.
If you have any questions regarding the above information, please feel free to call me.
cc: Steve Atkins, City Manager
Marian Karr, City Clerk
Eleanor Dilkes, City Attorney
Chuck Schmadeke, Director of Public Works
Rick Fosse, City Engineer
Karin Franklin, Director of Planning and Community Development