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HomeMy WebLinkAbout2000-04-03 Transcription April 3, 2000 Council Work Session Page 1 April 3, 2000 Council Work Session 6:40 PM Council: Lehman, Champion, O'Donnell, Kanner, Pfab, Wilbum (VanderhoefAbsent) Staff: Atkins, Helling, Karr, Dilkes, Franklin, Knocke, Trueblood Tapes: 00-42 Both Sides, 00-43 Side 1 Planning and Zoning A. CONSIDER A MOTION SETTING A PUBLIC HEARING FOR APRIL 18 ON AN ORDINANCE AMENDING TITLE 14, CHAPTER 5, BUILDING AND HOUSING, ARTICLE H, SITE PLAN REVIEW, BY ADOPTING CENTRAL PLANNING DISTRICT MULTI-FAMILY RESIDENTIAL DESIGN STANDARDS AND RELATED AMENDMENTS TO TITLE 14, CHAPTER 6, ZONING, ARTICLE 1, ZONING TITLE, PURPOSE AND SCOPE. Franklin/First item is planning a public hearing, and this is on the in~ll multi-family development design guidelines. Which we'll have a lot of discussion on next time the 17th before the public heating. B. CONSIDER A MOTION SETTING A PUBLIC HEARING FOR APRIL 18 ON AN ORDINANCE AMENDING TITLE 14, CHAPTER 6, ZONING, ARTICLE O, SIGN REGULATIONS, TO ALLOW BANNER SIGNS IN CERTAIN COMMERCIAL ZONES UNDER SOME CONDITIONS. Franklin/The following item Item B is to set a public heating for April 18 on an ordinance amending banner sign provisions, this was at request by City Council for seasonal (can't hear). C. PUBLIC HEARING ON AN ORDINANCE CHANGING THE ZONING DESIGNATION FROM PLANNED HIGH DENSITY MULTI-FAMILY RESIDENTIAL (PRM) TO SENSITIVE AREAS OVERLAY (OSA-PRM) FOR .48 ACRES LOCATED AT THE NORTI-IWEST CORNER OF PRENTISS AND LINN STREETS. (REZO0-O004). Franklin/OK, the next item Item C is a public hearing on changing the zoning designation from PRM to Sensitive Areas Overlay for .48 acres at Prentiss and Linn Street. This is to permit the construction of a 25 unit apartment building. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 2 The reason it has a sensitive areas ove~ay is because there' s a (can't hear) slope in the property. During the discussion of this project there was quite a bit of discussion with both the staff and then when it got to the Commission the Commission about the design of the building. Just I want to share with you some of the differences in it. When, you have the drawings in your packet that shows you (can't hear). The features that got the most discussion first at the staff level. When this first came in this orientation here and none of the (can't hear) were in place so it was a fairly plain building with the first story, which is this space being a blank wall because that's the parking. I mean it's a site where to get the parking either behind the building or in the building this is what you end of up with and they couldn't lower the parking because it's in a flood plan Ralston Creek. And so what we did working with the architecture, first of all was to get some breaks in that solid wall, it was a graying that would provide ventilation for parking. And then bringing out a brick with a lime stone cap and this is now lower here fencing it will go along the property line on the sidewalk. Behind that will be landscaping and brick work and benches which are illustrated in one of your other drawings if you have your packet. When it got to the Planning & Zoning Commission they felt there was some concem about the entrance ways and none of this orientation was on there and this drawing doesn't show it terribly well but the brick work will have an arch, a metal drill arch and that will be out at this plain with this front fencing. And so what you are presented with at the street level is going to be something that is much more interactive and less imposing than that original building that was brought in. So are there any questions on that one? Pfab/(can't hear) place where it sits on the (can't hear). Franklin/Yes. The brick work that I'm talking about, well here are the two arch supports for the entrance way here on Prentiss and then on Linn Street also to kind of define where the entrance is and draw attention to the doorway. Because the doorway gets kind of lost in this big building. The building line is along here, and then the other fence work and the patio, the benches, the landscaping, the brick work in there is in this area here along Prentiss Street. OK. Pfab/OK, now so Linn Street (can't hear) is 100 percent parking? Franklin/Yes. Say there's a unit over here that is a handicapped accessible year round. Pfab/Is that a (can't hear)? Franklin/Yes it has to be. These parking spaces are outside and then this is the slope which brought about the sensitive areas review over here. And what' s happening This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 3 is this building is pulled to Prentiss and close to Linn to get it away from the slope over here. And as a consequence of that that's why we look at the building features as closely as we do and it's all context of keeping it away from the slope so it's kind of a tradeoff. Pfab/I have a question is this sensitive area that is because of the possibility of erosion is that correct? Franklin/Yes. Pfab/It's not (can't hear). Franklin/No. Pfab/Was there a reason why they didn't go into that? Franklin/Yea what we tried to do with that ordinance was try to avoid those slopes as much as possible so that you don't even encroach into the slopes if you don't have to. On this particular lot it was possible to build this if you pulled it forward and keep it out of this slope and that's the goal. Pfab/Would that have been a (can't hear) of (can't hear)? In other words the grade, in other words you have a step down, something like over the other (can't hear) building. In other words by moving down they took advantage of the slope. Franklin/Could be, sometimes there are advantages to that if you can get enough of the building of the building underground so that your parking is in that area as opposed to out in the front like this. There wasn't enough, most of this is very flat until you get to this point. Pfab/OK so, so there was no advantage in (can't hear) that was my concem. Kanner/Karin I have a couple questions. Franklin/OK. Kanner/How did the going to 11 feet setback and 9 feet on one side, how does that compare the proposed new downtown design standards for buildings built new, built new? What are setbacks for the (can't hear)? Franklin/Well downtown is a little bit different. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 4 Kanner/No I mean the new one proposed buildings around downtown. Franklin/(can't hear) Iowa? Kanner/Yea (can't hear). Franklin/Those guidelines are based upon looking at a block face and where the setbacks of buildings are that are there. The issue with the in~ll guidelines is to try to create compatibility between the multi-family housing that is going to be built and the single family or other houses that are there already, it's a neighborhood compatibility issue. So what you do is you look at the entire block face which is between the two intersecting streets and look at the setbacks that are already established by the buildings that are there. And that then establishes your setback or that block face within some allowance of variation. So it's a little bit hard to say, in many cases we're talking about or anywhere from a 15 to a 20 foot setback, some of them are closer as you get into the much older neighborhoods that are closer to the downtown. So I would say this 11 to 9 is certainly consistent with what we would see in a more urban part of the community where your getting your buildings closer to the sidewalk. Kanner/So does it fit with the blocks in general? Are they pretty close to the setbacks of the other buildings on the block that 11 to 9 feet? Franklin/The building just to the west of this, because you see this takes up quite a bit of space on this block. The building just to the west is on it fronts on Dubuque Street and I would say eyebailing it it's pretty consistent with that setback on the face of Prentiss. The one that is just north of here on Linn I couldn't tell you just offhand what it is but it's not going to be a gross deviation from what that setback is. So in answering your question yes it's consistent with the block. Lehman/The one to the north of there also that was sensitive overlay that was Kidwell's wasn't it? Franklin/Yes, yes it was and so that one was pulled a little bit further forward and that's a relatively new building. The one to the west I would imagine we would see some redevelopment of that site at some point although a lot of money has just been invested in it at some point too. Kanner/Two other quick questions. One do we have bike racks required for apartment buildings? I didn't see those in the plan where they're going to put those. Franklin/Those, well, they're probably inside, I'd have to, let's see. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 5 Kanner/Well you don't have to go look for them now maybe later. Franklin/They are required. Lehman/They are required. Franklin/A certain percentage has. Lehman/Anything over an 8-plex I think isn't it? Kanner/Yea I just didn't see it so maybe. Franklin/Let me make sure those are in there. Kanner/And do we encourage, you mentioned handicapped parking, do we encourage? Franklin/No this is a handicapped unit. Kanner/Oh it's a unit. Franklin/Yea, right here, this one. Kanner/Oh good, I was going to ask if there are any handicapped units OK. Franklin/That' s also a requirement, a certain percentage. Kanner/Oh really. Franklin/Yes. They have to be handicapped accessible yes. Kanner/Thank you. Franklin/OK anything else on that one? D. PUBLIC HEARING ON AN ORDINANCE VACATING AN UNDEVELOPED PORTION OF WOOLF AVENUE FROM MCLEAN STREET SOUTH FOR A DISTANCE OF 240 FEET. (VAC97-0002) Franklin/OK the next item is the vacation of WooIf, a portion of Woolf Avenue and I know that some of you have received some phone calls about this and you will This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 6 hear from some folks tomorrow night who are interested in this property more from a property acquisition point of view than from the vacation. There's some concern about whether this is going to stimulate development here or not. The person that brought this application, Mr., Dr. Syrop owns this property fight here which is actually three lots, it's been split into three lots and he has a house right here. The property owners of this property and this have indicated to us the staff that they are interested in acquiring half of this right of way. Dr. Syrop when he made the application indicated what he would like to do is to acquire the right of way and then plant trees in there. We first considered this some time ago but it had a storm sewer project to do and decided not to continue with it until after we finish that project. Lehman/Karin I'm going to ask you at the hearing according to this there our easements in this and I. Franklin/Yea, they go about halfway up. Lehman/Yea. Franklin/In terms of a concern about whether another building could be built on this property, if Dr. Syrop were to acquire all of this property, the easements just go to here, and those are more limited than when I talked to you on the phone today Mike. Based on this point, you could put a house conceivably right in there. Lehman/Could you put a house there if you didn't acquire the property? If we didn't vacate the street? Franklin/I'm not sure he's got enough space, it kind of depends exactly where his house is placed. Lehman/Don't we need, are we vacating the street and selling it to the adjacent property owners? Franklin/Yes, in fact our recommendation is that you not complete the vacation until the disposition is resolved. Lehman/I realize that, I appreciate that but I would think that if by transferring part of the right of way of the street we create another buildable lot that might have a significant impact on what we would expect to sell that portion of the street for. Franklin/Oh yea. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 7 Lehman/Well I'm not questioning it, we nccd an answer to I think. I also understand we're going to continue this public hearing. Franklin/You may. Lehman/Well there's. Franklin/That would be fine. Lehman/Well. Dilkes/When I spoke to Bob this afternoon there was a concern about the letter not going out and so he told me that your recommendation was going to be to continue the public hearing (can't hear). Franklin/OK. Pfab/I'm curious why the person told you they'd build trees on it. Could the city just build or plant trees? That' s a strange request to buy. Franklin/Actually it's not so strange because often when people acquire rights of way they just want a little bit more yard, often what they've done is they've already planted it and then realized that it's city right of way and. Pfab/But once it's, once it's (can't hear) away from the city, anything can happen to it. Franklin/Not anything but anything that's allowed under the zoning yes. You could have a house, the most you could do there would be to build a house. O'Donnell/But if wanted to Karin he could build a house there anyway, right now with a person's (can't hear). Franklin/Well conceivably except I don't know Mike exactly how much space he's got here because you'd have to have enough that you could split this down this way and you'd need frontage on the public street and you'd have to have enough that you maintained a side yard for this building and you had adequate side yards on either side. Lehman/We can find that out. Franklin/I'll try to find that out before tomorrow nights meeting and just (can't hear). This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 8 Pfab/I had to have these is this all enough along legally because (can't hear)? Franklin/No, no, that' s a matter of local policy and. Dilkes/There was a posting on the property as I understand it. Pfab/(can't hear) legal.. Dilkes/That also was a policy, matter that' s not a requirement. Franklin/We're not required to provide notice for vacations but we do that as a matter of practical policy and it was an error, it should have gotten out. There was a sign posted here and a sign posted here. Now folks that live over here would have no occasion to go in here so they wouldn't necessarily see that sign. But at this point everybody knows about it, it appears that the issue is one of the ability of these folks to buy half of the right of way which is something that we typically do is offer it to the abutting property owners on either side of the right of way to purchase Kanner/Karin do we have any kind of open space deficit in that area this would contribute to it at all? Franklin/You know I would have to look that up Steven but I would guess not with City Park being in such close proximity. We've also got Lincoln School there. Champion/And that other park. Franklin/And Black Spring Circle Park. Lehman/Right. Franklin/I'd be surprised if there was a deficit because this is a fairly low density area also. It also, in terms of open space this piece in and of itself provides little I mean it would be more likely yard. This piece over here there is a wooded area which is really quite nice. The people in this, that have a house here own this piece over here and are the ones that are interested in buying half of this to kind of ensure that there' s no building on that right of way. But that's all private. Lehman/OK. Franklin/Anything else? So I'll try to get you the answer about whether it can be built OI1. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 9 Pfab/Not that is presently a city alley? Franklin/No it is a street right of way. It's Woolf Avenue right of way that was platted, it was put on the map but it was never actually improved, it was never constructed and we see no reason why we would ever construct it. Pfab/But it is the city's property? Franklin/Yes. And when you vacate it what you do is you take away the right of the public to pass over it as a right of way but it's owned by the city until you dispose of it, until you sell it to somebody. OK. Lehman/Karin I guess I have a question. We vacated, vacated and transferring are two different actions on the part of the Council. Franklin/That's right. Lehman/Vacating it just means that we no longer. Franklin/It's no longer public (can't hear). Lehman/No longer a public right of way. Franklin/City property. Lehman/All right thank you. Pfab/Does that, at the present time provide any access to anyone in that area that would be (can't hear). Franklin/No. Pfab/Nobody uses it as public? Franklin/Not that part of it. OK. E. PUBLIC HEARING ON AN ORDINANCE AMENDING TITLE 14, CHAPTER 6, ZONING, TO ALLOW MASONRY WALL SIGNS IN THE GENERAL INDUSTRIAL (I-1 ), HEAVY INDUSTRIAL (I-2), OFFICE RESEARCH PARK (ORP) AND RESEARCH DEVELOPMENT PARK (RDP) ZONES. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 10 Franklin/OK the next item is a public heating on zoning ordinance amendment to allow masonry wall signs in I-1, 1-2, ORP and RDP zones. What all those letters mean is that basically it's for industrial office research park types of developments. What this does is allow a sign on a wall that is not part of a building. So you put this wall up and then you can put a sign on it up to 12 feet high but at least one foot shorter than the height of the wall. It was precipitated by a request from ACT, it seemed like a reasonable sort of thing to do but it was not something we currently allow (can't hear) regulations. Questions. Pfab/Is that the only example there is now the one from ACT? Franklin/It's the only example that I know of now, most people don't go to the expense of putting up decorative walls. Lehman/The entrance to the city, Iowa City entrance signs would those be considered monument signs? The one like across from City Park, one on Melrose and (can't hear). Franklin/Yes, I don't think they're higher than 10 feet. Lehman/But they'd be monument signs. Franklin/Right. Pfab/OK so this has nothing to do with the sign (can't hear) it just (can't hear). Is there a reason? Are they, is it a need? Franklin/It is a, well it's an entrance, demarcation, there's illustrations in your packet of what ACT intends to do and basically it's one of their major entrances and one can see that in an area where you've got one user or one group of users that have an identity and that marks that entrance. Pfab/Is this near any other or is this northern that shows up in other city or sign ordinances? Is this is a new creation or are other cities use this and if so. Franklin/I would imagine, I mean I have seen it in other cities so I'm assuming it's in their ordinances where you have rather significant walls, either retaining walls or decorative walls at the entrance to a large development in which there is a name of the development that is put there. Now we have those like at Walnut Ridge, and Windsor Ridge in residential developments but those are smaller and they need the monument sign or the development sign regulations. What happened here is This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 11 basically ACT could put up this wall that was nothing that precluded them from doing that. The one thing that they precluded from doing because of the way our ordinance read was to put ACT on it. O'Donnell/That's a nice picture isn't it? Franklin/Yea, I mean basically it's part of the extensive landscaping that they are doing on their site. Pfab/How, is there a limit on the size it can be? Franklin/Yes. Pfab/How, what is the size7 Franklin/I have to get out, because I just can't keep those things in my head. Pfab/Oh that's all fight. I'd rather you be accurate than guess so I appreciate it. Franklin/Two square feet per lineal foot of lot subject, not to exceed 150 square feet in total or 75 square feet per sign face. Pfab/So 10 by 15, that's a, not to bad, what's that, that's about 10 by 15. O'Donnell/That's 8 foot 8 by 12 for. Pfab/Thank you for, is there a quarter inch too sir? So in other words that is a massive, I mean this may be a little bit bigger but that's a massive animal. Franklin/They need to be located a minimum of 20 feet back to the street fight of way lines. Pfab/Street fight of way, that's the beginning, that's. Franklin/10 feet from the sidewalk. Pfab/From their property7 Franklin/Which is comparable to the setback for a building. I mean when you think of the massiveness of it the only time your going to put up one of these signs is if you have a masonry wall to put it on. If you have a building that's 20 feet back This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 12 from the property line and you want to put a sign on it, you can put a sign on it face of 15 percent of the building wall by our current code. Pfab/Well the part that bothers me, I'm concerned about it, maybe bother is the wrong word is like this one on this car that was working on, the car sign, what is it Honda I believe it is. Because of all the closeness to the eye those are massive, in other words you can have a you know a mountain when your coming into Colorado the mountains look kind of small but when you get up to them they're really big. But these guys get pretty close to you when your 15 feet back from the road, they're massive, I mean they are overwhelming. Franklin/OK but remember one thing to keep in mind with this is that you can put up a wall, there' s nothing to prevent the wall from being put up. Pfab/But it isn't the wall they want, they want to name. Franklin/They want to put their name on the wall yea. Pfab/OK. It's a very, it's a valuable. Franklin/Now the individual sign like the 150 is for the total, if you had a sign that took up both sides, (can't hear) this case, not in this case but is often the case, that's the 150 square feet. For a sign face which is what you see when your looking at it that' s the 75 square feet. Pfab/But does it say it? No it says. Franklin/It says 75 square feet per sign face. Pfab/OK OK so all right so (can't hear). Franklin/So it's smaller than that. Pfab/Because I was going to say that's, if you can swap that on somebody that's a lot of sign. Franklin/OK. F. PUBLIC HEARING ON AN ORDINANCE AMENDING TITLE 14, CHAPTER 6, ZONING, TO ALLOW OVERNIGHT BOARDING OF ANIMALS WITHIN SMALL ANIMALS CLINICS IN THE COMMERCIAL OFFICE (CO-1) ZONE. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 13 Franklin/The next item then is a public heating on an ordinance amendment regarding the overnight boarding of animals within small animal clinics in the CO-1 zone. We allowed small animal clinics some years ago with CO-1 with a restriction on the boarding of animals to only those animals which were receiving medical treatment. A request has come in to remove that restriction, we haven't had any complaints about animal boarding in small animal clinics and the Planning & Zoning Commission voted to approve this with no limitation on the number or why they were being boarded. Pfab/The question I have is how close can those get to the apartment building let's say? Franklin/200 feet from residential. Pfab/So they have to be 200 feet away. Is there any way that the people living in those apartments can't have a limitation type sounds coming from those boarding facility? Franklin/Yea. Pfab/Is there a noise ordinance? Franklin/Now there's noise limitations, now Eleanor you may have to help me with the noise ordinance and how much we can enforce that but there are prescriptions in our code that there are certain decimals on at the property line. So that can always be I think can be enforced. Dilkes/Yea there are some exceptions to that, I'd have to look at the noise ordinance and see. Pfab/I would have no trouble with that but if it's not, I would say that the people living in those buildings should have some protection of having in the middle of the night (can't hear). Dilkes/I think it does have to cross a residential boundary too, I think we've encountered that, it doesn't apply in commercial areas. Pfab/Well I mean. Franklin/Yea and what he's talking about is. Dilkes/Commercial (can't hear). This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 14 Franklin/The impact on residential. Dilkes/Oh OK. Pfab/I'm not concemed about this because, in the evening and what not and people are trying to sleep I think there's at night, say they went over their limit (can't hear) like that I would think they should have a fight to some quietness. Dilkes/I can pull out the noise ordinance and take a look at it. Pfab/Would you please. Champion/But isn't this all going to be indoors? Franklin/Yea I was just looking at that. Kanner/Yea it's not allowed outdoors. Franklin/Yea all aspects of the operating of the clinic including any accessory use or conduct completely indoors within a single sound proof building. Lehman/Oh well that takes. O'Donnell/That answers it all. Lehman/Well that answers the sound. Pfab/(can't hear). Franklin/And no odors or noise from the clinic should be discemible at any (can't hear) time. Pfab/OK that's fine. (All talking). Kanner/The staff recommended a limited of 10 1 think but P & Z felt it wasn't necessary to put a limit. Why why, I think a limit sounds good, some sort of limit, it could get out of hand too. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 15 Franklin/Well I think it was and Dean correct me if I'm wrong I think it was from representations from the person who brought this as well as we have had no, in places where there are not limitations, we haven't had an experience of complaints or problems with those and so I think the conclusion was that the limitation was probably hard to enforce and was not the number was not problematic, as long as you had these other devices in there, the sound proof and (can't hear). Pfab/I would say if the people living there are comfortable with noise and smell and what not, then I wouldn't be concerned what they do but as soon as that starts getting across to their lots. Franklin/The other part of this Steven is that the boarding must be accessory to the clinic, that is it takes up less space in the whole operation and so these would not tum into kennels which would be you know basically dominated by the order. Pfab/I would (can't hear) that would satisfy any questions I have. Champion/I think they've covered it. O'Donnell/They have. Franklin/OK. G. CONSIDER AN ORDINANCE CONDITIONALLY CHANGING THE ZONING DESIGNATION FROM MEDIUM DENSITY SINGLE-FAMILY RESIDENTIAL (RS-8) TO LOW DENSITY MULTI-FAMILY RESIDENTIAL (RM-12), FOR 0.82 ACRES OF PROPERTY LOCATED ALONG THE WEST SIDE OF BENTON COURT, NORTH OF BENTON STREET (OAKNOLL). (REZ00-0001 ) (FIRST CONSIDERATION) Franklin/The next item is first consideration on Oaknoll rezoning. H. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN ESCROW AGREEMENT FOR LOUIS CONDOMINIUMS, IOWA CITY, IOWA. Franklin/Item H is the escrow agreement with Louis Condominiums. And this is the escrow that we need to build a driveway with and it but then we were 250 houses were built to the west. Lehman/Right. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 16 I. CONSIDER AN ORDINANCE AMENDING THE SENSITIVE AREAS OVERLAY (OSA-8) CONDITIONAL ZONING AGREEMENT TO ALLOW A DRIVEWAY ACCESS ONTO FOSTER ROAD FOR PROPERTY LOCATED AT 500 FOSTER ROAD. (REZ99-0016) (PASS AND ADOPT) Franklin/And then I pass and adopt on that change in the agreement. Pfab/OK I have one question on the Louis property. Does that say if either one of them leaves7 O'Donnell/I understand but as long as they both live. Franklin/I think it's or. Pfab/And I noticed it was plural and that's why I was wondering. Lehman/It should be plural. Pfab/In other words if they're not both there should it still be done? Franklin/Well I. Champion/No if one of them is there it should be OK. Kanner/It's here saying it says "or" so maybe it should say "and" (can't hear) keep it so they can both be there. Franklin/Well in the (can't hear). Dilkes/I don't have the CZA in front of me. Lehman/No. I suspect the intent is that while either or both of them live there or when the traffic reaches a certain level so if one should. Dilkes/I think that's the intent. Lehman/Yea I would have to think that would be. O'Donnell/Let's make sure. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 17 Franklin/It says "and" in the escrow agreement when it's referred to Bud and Betty. Kanner/You saw "or," you saw "or." Pfab/No I saw "and." Kanner/OK so then it seems that so that. Pfab/No they both have to live there. Franklin/Well it should be "or". Lehman/Yes. Franklin/Such that if one of them passed on the other one could continue, I think that was the intent. Champion/It was the intent. Lehman/I think that, I'm sure that is. Pfab/Well I was opposed to that so I'll be opposed to "and." (can't hear). Dilkes/No I think the way it's written in the CZA is accurate, Foster Road should be closed at such time as Norwood C. Louis and Betty Louis ceases to occupy the existing single family residence. Franklin/OK. Lehman/OK. Franklin/So in other words both of them have to (can't hear). Dilkes/So in other words both of them have to be no longer occupied. Franklin/To occupy it. Pfab/Good. J. CONSIDER A RESOLUTION APPROVING A FINAL PLAT OF WINDSOR RIDGE, PART FIFTEEN, A 40.27 ACRE, TWO-LOT RESIDENTIAL This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 18 SUBDIVISION WITH TWO OUTLOTS LOCATED ON THE NORTH SIDE OF COURT STREET AT ITS EASTERN TERMINUS. (SUB00-0004) Franklin/OK the last item then is a final plat of Windsor Ridge Part 15, this is a two-lot residential subdivision basically we've been waiting for the legal papers and I'm. Dilkes/You should have. Franklin/OK. So that's a pretty minor subdivision, I mean it allows a lot to happen but you've already gone through that part. OK. I have a question for the Council and that is kind of under your Agenda Items so if I could just slide right into that? Lehman/Yea go fight ahead. Agenda Items 1). Franklin/You have the action plan and basically the allocation for the CDBG and home (can't hear) is on for public heating on the 18th. And we are going to be sending you a bodacious amount of material for you to look at. Lehman/Does that mean quite a bit? Franklin/It's a whole lot, a whole lot. Pfab/(can't hear). Franklin/Like it's 300 pages. Lehman/Oh get out of here. Franklin/But we're going to send it to you this week so you have a whole week and a half to look at it almost. Lehman/Almost. Champion/That's really kind. Franklin/If you choose to, anyway the Housing Community Development Commission is prepared to have a joint meeting with you if you believe it's necessary. They do not necessarily believe it's necessary, they do not believe it's necessary but if you This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 19 would like to have a joint meeting because you have any questions about the allocation then we would set that up for the 17th. Lehman/Well let me ask you this, if the Council were not to agree with the allocations as proposed by the CDBG folks, that I mean if there were, if we are going to make a change that would probably be best if we had a meeting with them. Now I guess. Franklin/You're not required to but I think that's the Council practice. Lehman/I know that, I guess we have to ask ourselves if there is a chance in our own minds at this point if there may be a change in their recommendation. I think there may be personally. Champion/I think there is a strong possibility. Lehman/Now that's two. Franklin/Then if you have any inkling then I think it would be good for us to set up a meeting. Lehman/Then if there is no change then we'll thank them very much for their wonderful efforts because they do a yeoman's job. Franklin/OK so we will count that as a yes for the joint meeting. OK. 2) Kanner/Karin I have another question concerning about the in the minutes from some of the meetings I think you're the appropriate person to ask. From the Historic Preservation meeting they were talking about a 2000 square foot limit for structure for Summit Street district and I didn't understand what that was talking about. Franklin/A 2000 square foot limit. Kanner/For structure for Summit Street district. Franklin/I don't know Steven (can't hear) I vaguely remember skimming over that but (can't hear). (A few talking) Kanner/So I'll get to you about that. And the other thing is the Historical Preservation Awards taking place, recommended to take place at Preucil, I don't know ifthat's This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 20 accessible if it's still being done in the auditorium because there are steps that go up to that, I mean they have a chair but people in a wheel chair can't get up there and you might want to consider something else. Franklin/OK. I'll bring that to Scott's attention. OK. Pfab/There was one other thing and I can't find it fight now and I will wanted to question you about something about changing property with some deed restriction or something and I wanted to know how solid that was, and I can't remember where that was in here. So I'll put you on notice. Franklin/OK, I'm on notice. Dilkes/Is the meeting with HCDC being set up for prior to the public hearing? Champion/One thing we should be asking. Franklin/Yes. Dilkes/OK. Champion/We've met, shouldn't it be after the public hearing? Dilkes/It seems, I guess. Lehman/Logically it should be. Dilkes/My thought is does it make sense to meet with HCDC before you hear the comments of the public. Champion/I don't think so, I think we should do it afterwards. Dilkes/It's the comments of the public that may lead you to. Franklin/Well only if what your going to get is the rationale of HCDC from their very mouths as opposed to just on paper. Lehman/It might, I agree with Eleanor, I think they should be at the public heating to respond to folks who disagree with allocations and then I think after hearing the both sides of the public hearings Council's going to be inclined to either to go along with their decision or not and if we choose not to that probably would result in a meeting with them. You know (can't hear). This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 21 Dilkes/I just, I always caution them not to make decisions until after they have the public hearing and if we're going to talk to HCDC about deciding something other than they did I don't know how you even know that until after you have the public hearing. Franklin/No I understand what your saying it's just that there have been, we know there are controversial allocations because they're out there. Lehman/Right. But I think Eleanor's point is very good, we would be visiting with the folks making the recommendation at that meeting without letting the folks who oppose it being represented. Franklin/Yea. Dilkes/Well and what I think what you've heard now is from people privately and we all know that there's an issue out there with Successful Living but I don't think it's important. I think it's important to not form conclusions about what the neighborhood thinks etc. etc. until you actually have the public hearing and they're on record telling you what they think. O'Donnell/I agree. Champion/I agree. Lehman/That's probably right. Franklin/OK that's fine, their, that's fine. We have to get the action plan to HUD by the 15th of May. When are our meetings in May? Kanner/First and Second. Karr/Second and 16th. Lehman/Second and 16th. We could do a special meeting if we need to. Franklin/OK. Champion/Yea we will sure. Pfab/One other comment, I did go to that neighborhood thing but I did not speak and I but I did observe and that's my private (can't hear). This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 22 Lehman/OK thank you Karin. Agenda items folks. 3). Steve Atkins/Emie I have two items I want to bring your attention. Ron Knocke is here from our Engineering, we had some questions about the Benton Street award and. Lehman/Ned Ashton Park. Atkins/Ron if you'd go to the microphone please. (Can't hear) on the Benton Street Ned Ashton project is substantially over budget, we're thinking, Ron (can't hear). Ron Knocke/Right now the low bidder for the job was Streb Construction $171,804 which is approximately. Pfab/27 percent. Knocke/That's, 27 percent, that's about $48,000 over what the engineer's estimate was and right now what we would contemplate doing would be to defer some of the work that was incorporated into that contract and let it at a later date, take a separate job. Namely the monument work that was part of it, the limestone came in substantially over what the estimate was, the limestone work itself was $13,000 over what the estimate was. Lehman/Well in other words you're recommending we accept this bid but your going to negotiate it down by eliminating certain items. Knocke/Correct. Lehman/That' s what your asking us to do tomorrow night? Knocke/Correct. Pfab/But that leaves 13 out of 48, what did the rest? Lehman/Well. Pfab/And he said the limestone came out about $13,000. Lehman/Well he mentioned just the limestone but he said there were several things he could make. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 23 Knocke/It would be the work that would go with the monument itself and that would also eliminate some landscaping, so eliminate landscaping and also some of the work that would go with the lighting, some of the conduit work, that would come out of the bid also. Pfab/Is that a place, I have question whether, is it so far over that it should be rebid or is it something that can wait and be rebid again or is it such a busy season they don't care, they'll take it if they get it or if not? Knocke/The way we looked at it, three of the bidders came in within one percent of each other so it's kind of our understanding about. Lehman/A pretty good bid. Knocke/What it would cost us to get this done at this time. Champion/Well we need to provide access to that park, it doesn't necessarily have to have a lot of limestone in it and I think that's. Pfab/But does that open us up, does that open the city up to a an open, just a bid if we don't put it in is it better to rebid it or not? Knocke/We went back and looked at it and it was the work that would come out, it wouldn't change how the bids came in, who the bid would be awarded to if you would go back and eliminate items. Pfab/But does, if we take out the work that's not done can that work be done for that separately? Knocke/Yes. Pfab/So in other words if you can split that bid in two parts and still get it done and the park that was that needed to be done would leave enough left to do the rest at some other time. Knocke/What it would do is allow us, the work that would go into the mind is kind of special to your work so it would allow somebody who didn't have the capabilities to bid doing turn lanes they could bid that separate. Pfab/Should it, is it possible the bid should be split, I mean if?. Lehman/You're going to have a tough time rebidding that and getting it done this year. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 24 Knocke/Right, we have some big projects coming up. Pfab/Well that' s still, that's a lot of money for that size of bid for. Lehman/Well yea but he's talking about taking a substantial amount of it out. Knocke/We would be taking out approximately $27,000 worth of what was bid. One thing. Pfab/That's $48,000 difference, $48,000 you know is still. Knocke/Some other items they did come in higher, for example storm sewer came in high, there' s about 30 lineal foot of storm sewer involved to this job, the one engineer estimated the job, he estimated it $30.00 a lineal foot, well it came in at $95.00 a lineal foot because that was subcontracted out by Maxwell. Well they had to pay for their mobilization and that's why it drives up that price for that storm sewer pipe. So there are some small items that also came in over bid that would have to be done to allow drainage in the tum lane itself. Atkins/Ron is it safe to say the $27,000 is about as good as we're going to do as far as renegotiating it and so the Council knows going into it how much it is over the budget. Knocke/Yes, yes. Lehman/Well over budget but the thing I guess that impresses me on the thing most is that we have three bids that are so close that they have to be, I would think they're fairly good bids. Our estimate just wasn't as good an estimate as it could have been. Knocke/Yes sir. Champion/OK. O'Donnell/Actually all four of these bids are fairly close (can't hear). Lehman/Well your right. Knocke/Right. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 25 4) (ITEM #13. CONSIDER A RESOLUTION CERTIFYING UNPAID MOWING AND CLEAN-UP OF PROPERTY CHARGES, SNOW REMOVAL CHARGES, SIDEWALK REPAIR CHARGES AND STOP BOX REPAIR CHARGES TO COUNTY FOR COLLECTION IN THE SAME MANNER AS A PROPERTY TAX.) Atkins/The second item I have for you Emie was just to give you a heads up on the unpaid mowing, Mr. Roger Larson, his wife had to come in, a couple of you may remember him, the building at 802 S. Clinton, he tried to build around it, he kept getting building permits letting them expire. Champion/Oh yes. Atkins/We've been after him for the dangerous building and I wanted to let you know he's likely to show up and anybody who's seen the building knows the circumstance of. Kanner/Which building? Atkins/802 S. Clinton, Steven, Roger Larson, it will be on the unpaid bills, or (can't hear). Several Council Members are aware that he came in and, he tried to get a building permit to build a building around this building and then he got building permits to fix up the building and keeps letting them expire which means we can't go after his dangerous building. If you have a chance to see it you know. Pfab/802 S. Clinton you say. Atkins/802 S. Clinton, it's on the list Irvin on our. (can't hear). Kanner/I have a question about the unpaid bills. There was one for one day of unpaid bill, the Deines property for $639.00 for mowing. Why was that so expensive? Atkins/I don't know, do you have the address on it? Kanner/I'd have to look that up but Deines. Atkins/Deines. Kanner/(can't hear) was on the list and it just seemed, how much property could there be to cost $639.00? Champion/Clean up too. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 26 Kanner/This was just mowing. Dilkes/Well the Roger Larson one that Steve is talking about, we have the building as a side issue with him but the mowing charge is about $450.00. Atkins/$400.00 because we had to farm it out. Dilkes/We had to, I think we had to hire Quality Care to come in and spend a long time there to get the weeds down. Kanner/Can you explain what a stop box is? Atkins/A stop box is a box that stops. Lehman/(can't hear) water shut off. Atkins/I don't mean to be (can't hear), it's a water shut off, (can't hear) water line that's where you can shut the water off into a home. It's called a stop box, it's called a buffalo box (can't hear). O'Donnell/I like the stop box. Lehman/I like water (can't hear) I understand that. Atkins/I can't answer without appearing to be smartalick. O'Donnell/Buffalo box is good though. Atkins/OK that's the name of the brand. Pfab/I have a question concerning unpaid water bills. Now is the law does not allow them to be billed to the? (END OF 00-42 SIDE 1 ) Pfab/Just not allow them to be done like that. Dilkes/No by city code we do not lien for unpaid water bills on tenant properties, on tenant accounts. Pfab/Because of the state code, is that right? This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 27 Dilkes/The state code has some restrictions that if we followed we would be able to lien but we have for a number of years and not liened for water tenants. Pfab/My only concern is you say I'm under the impression that you do not attempt to collect on any of them period, just right them off. Lehman/Oh I don't think that's true. Dilkes/I think it would depend, if we had a very large one I think we would probably take some collection activity I think the comment I made last time is. Pfab/That was not as I understood it which I can be incorrect, but my point was would be is if their large enough at least you ought to go down and file the thing to get a lien on it to somebody maybe somewhere sometime they'll get it paid back. O'Donnell/I believe they would but if their $30.00 small claim. Pfab/Right, but I say over a certain dollar amounts say $100 or $50 so it makes sense legally. Dilkes/Well I think the comment I made last time was that many of them are small amounts and so you really have to think about whether it makes sense to pay a $30.00 fine. Pfab/I'm aware of one that' s $280.00 because I'm in touch with the landlord and they were concerned that they were going to get liened against but is it worth spending $30.00 to file and get a default judgment at some point in time, somebody tries to make a move you can collect it? Dilkes/That' s assuming that the tenant has property that' s subject to lien. A lot of tenants in Iowa City are never going to, a lot of student tenants in Iowa City are never going to own property here. Pfab/They may never but they also may. Lehman/Well. Dilkes/I don't have any disagreement ifit's a large bill but for small bills it doesn't. Pfab/I'm not saying small. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 28 (can't hear). Pfab/Yea so I'm just saying, the understanding I have was never you file for (can't hear) and that was after thinking about that and I got thinking about this $280.00 bill you may or you may not get it but it's a gamble. Lehman/Well I think, and Eleanor correct me if I'm wrong, but landlords give notices for unpaid sewer and water bills and their notified delinquencies, (can't hear) turn off and they get the bill. Now my guess is that most landlords are going to pay the sewer and water both because they have no idea that we're not going to put a lien on the water. They don't want the bad credit, they don't want the bad information. My guess is that we collect most of those and the fact that we're not going to use a lien on the water probably doesn't have much to do with our ability to collect. Dilkes/We'd have to ask Dianna to give us a breakdown of how many unpaid water bills are subject to lien. Pfab/I'm not making any, I'm not making any. Lehman/We'll ask Dianna to see what kind of numbers we're talking about. Pfab/That's fine. Lehman/All fight. Other agenda items. 5) Karr/Mr. Mayor you'll be also adding to the consent calendar a resolution authorizing reduction of the animal license fees and recognition of National Tag Day, Saturday. Lehman/I saw that. Karr/And so we'll be adding that and posting that, it will be part of your consent calendar. Lehman/That's on the consent calendar. Karr/Yes. Lehman/OK. Pfab/It is or it's to be added? This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 29 Karr/We're adding it. Lehman/We're adding it tomorrow. Pfab/Oh all right. Kanner/What's the reduction? Pfab/50 percent. Karr/It's a, for every one licensing new licenses on that day is half. Pfab/Oh I think it's a great idea. Lehman/OK, other agenda items. OK. Gutheinz Fountain Lehman/OK the fountain that we removed from downtown we have, we had a bid to place the fountain across the street from the civic center over in Chauncey Swan Park, the bid came in quite a bit more than we anticipated it was going to come in. We decided not to place it in that park at that time and instead I believe asked the Parks and Recreation Commission or the Arts Committee. Champion/(can't hear). Lehman/Well one of them as far as we're, the feeling was it should be located. It's my understanding that the recommendation is that the fountain be located in City Park. Is that correct? Atkins/Yes. It doesn't change the budget, it's just a new location. Lehman/Well yea and I for one you know that fountain was downtown for 20 years, it was an absolute landmark downtown whether you like it or not it's kind of like the bridge the University built, everybody's going to know (can't hear). Champion/It's not quite like that. Lehman/No except that whether you like it or not you knew it was there. And the idea of putting it across the street from the Civic Center in Chauncey Swan from my This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 30 perspective was that there are lots and lots of people who go up and down the street and would be able to see the fountain and it would be pumping away as it once did downtown. I thought that was a great place to put the fountain and I still do. Pfab/I agree with you. O'Donnell/I do too. Lehman/Well how does (can't hear). Champion/Let's (can't hear). Pfab/Now that we have time to think about it. Lehman/Well that doesn't mean it has to be done this summer or whatever, I mean I don't know but I would like to see it stay downtown where it started and. Champion/No I agree I think it should be, I think it would be nice if it were there or in front of the Civic Center (can't hear). Pfab/I have one comment, if you put it out on by the swimming pool does that mean that the chlorine water would be, the water would be chlorinated and the swimming pool water. (can't hear). Lehman/$80,000 1 think. Atkins/It's expensive. O'Donnell/Well I always thought it should be across the street. Lehman/Well I think it should be. Champion/I do too. Atkins/That was (can't hear) idea. Champion/That was a great idea. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 31 Kanner/I guess I kind of lean downtown. Could we try perhaps without the fountain aspect? Champion/Oh no. Lehman/I don't think it's anything without the water. Kanner/Well I think there' s something to this. Man/It's a piece of art. Kanner/It's a sculpture. Atkins/That's work. Kanner/Well maybe think about connecting it at a later time if we want. Lehman/Well I think the problem with that is by the time you put in the in~'astructure to set that fountain up and then tear it back out then put in the pumping mechanism you'd have a lot more than (can't hear). Atkins/The pumping device was the big expense. Lehman/Yea but if you tried to set it up without it you'd still got an expense for a base. Atkins/Well Steven's (can't hear) not wrong, if you wish to do it simply as a piece of public sculpture that's reasonably easy to accomplish, no water. Pfab/My understanding was that it was it made a lot of people nervous because of potential liability. Lehman/It wasn't going to be built up that high anymore it would be ground level. Atkins/Very low, maybe a different change in design, the only thing that was preserved was the metal piping. Champion/I think we should put it out there and I think we should put water in there. O'Donnell/Absolutely it's a fountain. Lehman/(Can't hear) I think Karin's trying to say something. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 32 Karin Franklin/Well when you brought up the safety issue I just I have I feel compelled to relay this to you from the Committee that I work with. They did have concerns about the safety of even the pipes of sitting on the pipes and kids climbing on the pipes, sitting on the pipes, falling off the pipes, cracking their heads. Lehman/Did you remind them of the safety record it had downtown on the ped mall for 20 years with all the slime and everything associated with it. Kids all over it, to my knowledge no one ever got hurt. Franklin/Yes. We could change it for safety reasons. O'Donnell/Well we had, we had one person that did the swan dive offof that thing. Lehman/Did we really? O'Donnell/Yea. Lehman/Were they successful? O'Donnell/Absolutely. Champion/(Can't hear) that's not any higher than a lot of toys we have in our parks I mean you have to take, I mean I just can't believe how (can't hear). Lehman/Well I think that you got the message Steve we'd like to see it across the street. Atkins/Well we'll put it back together and rebid it and then you can express your opinion when we rebid it. O'Donnell/But functional. Atkins/Oh yea. Pfab/Don't put any limestone in it, I understand that's expensive. Atkins/No absolutely not. Lehman/And a sign that says no swans. Atkins/No water, no swans. Lehman/Swans may not dive. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 33 Atkins/Thank you. Lehman/All right. We've got a couple, this is kind of housekeeping tonight. Champion/Yea. Goal Session/Summer Schedule/PCRB & P & R/Eval. Atkins/Ernie you have goal session and summer schedule looking very. Lehman/Well we're going to. Atkins/Summer Schedule before goal. Lehman/What, oh. Atkins/One of the items in Goal Sessions is (can't hear). Lehman/Several of the things we're going to be talking about are going to be associated with scheduling, we've got a summer schedule which we need to work around folks who have vacations who are going to be out of town. We have a meeting with PCRB which we need to get set up, a meeting with Parks & Recreation Commission, a goal setting session. We also need to set a time preferably end of May first part of June for evaluations of the three Council Employees. So I guess we need to get our calendars out. Champion/I didn't bring my calendar but I know when I'm going to be gone. Lehman/When. Champion/I'm gone every year the first Sunday in August for a week. Lehman/Well were going to, most of the things we're talking about need to be done before the end of June. Champion/Well that's the summer schedule, that's my summer schedule. Everything else is plausible. Lehman/All right. When, let's talk about, we'll let's do. Are there, I have a problem with the first meeting in June which is on the 6th, I will not be in town on the 6th. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 34 Champion/I can change. O'Donnell/I can change. Karr/Ernie can I just note that. Pfab/Creeped over eyes I can be there. Karr/Dee Vanderhoef also gave me some dates so I'll be intersecting those. Lehman/Well does the 13th work for June the first meeting in June? O'Donnell/It does for me. Karr/She'd rather not do the 12th and 13th, she'll be out of town but she will be back late the 1 lth is her preference. O'Donnell/If she's coming back the 1 lth then we'd rather not do the 13th. Karr/That's correct. Lehman/Well but then I think at least she's in town for the 12th and 13th. Karr/Yes she is. Champion/Well if she's in town she's home two days before that's. Lehman/Have her call Conhie and get the skinny on what's going on. Karr/So you'd like to reschedule the 5th and 6th to the 12th and 13th. Lehman/Does that work? O'Donnell/(can't hear). Kanner/I would also suggest as a possibility maybe Tuesday and Wednesday the week before. Lehman/The only problem with that. Kanner/It sort of fits in with (can't hear). This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 35 Lehman/It does except I think there's a real value in having regular Council meetings on Tuesday nights, the public does not expect Wednesday night meetings. And I just think that there should be some consistency. Pfab/I don't see any reason why you can't propose it but I don't think it's, because of the public for us it's. Lehman/It makes no difference to me, from my schedule one or the other. Pfab/They have enough trouble trying to. Champion/So what Tuesday do you want to switch it to Emie? Lehman/Well the 12th or 13th for the first meeting, now do you want the second meeting on the following week the 19th and 20th or do we want to go? Pfab/Yea let's, yea let's not change anymore than we have to. If we have to change once. Champion/That was just me. Lehman/That was just June. Champion/Why do we need another meeting in June? Karr/That's entirely up to you. Champion/I mean really do we? I mean the summer's going to be quite. Lehman/All fight this, we change that one meeting for now. Champion/Right. Pfab/Right. Lehman/All fight. Atkins/Can I just so you understand the 5th and 6th is now. Lehman/Off. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 36 Karr/12th and 13th. Lehman/12th and 13th. Wilbum/We'll looking ahead a little bit, the first Tuesday in July is the 4th of July. Karr/Correct. Lehman/And I'm sure we'll move that one. Karr/Do you want to move that to the 10th and 11 th? Lehman/10th and 1 lth of July. Karr/So July 3rd and 4th moved to July 10th and 1 lth. Champion/So July 3rd and 4th is gone. Lehman/Right. Champion/Could we just raise one more question about July? Lehman/Yea. Champion/Do we need two meetings in July? I'm serious, I mean why. Lehman/We can play it by ear, we can schedule one meeting, if we need to we can schedule a special meeting. O 'Donnell/Of course. Champion/These would be special meetings. Karr/Well these would be special meetings. Lehman/Oh I'm sorry, we can schedule a second meeting if we needed to. Pfab/Well maybe not, maybe the 4th just ignore. Champion/Just skip that meeting and go to the next meeting in July. If we have to have a 5 minute meeting to approve something we can. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 37 (All talking). Karr/Go to July 7th. Pfab/No no no, I mean if we're going to change it maybe that's the one to take a shot at just. Champion/Eliminating it. Pfab/Yea. I mean it doesn't make any difference. Lehman/No but your right the 17th and 18th would be regular meetings anyway. Karr/Correct. Lehman/Maybe if we just. Karr/So just cancel July 3rd and 4th for this scenario. Lehman/If we have to we'll set a special meeting to replace it. Karr/OK all right. Pfab/Our knowledge will not be (can't hear). Karr/OK so you've got June 12, 13, 19, 20, July 17, 18, we're to August. (All talking). O'Donnell/The 18th of July is my birthday. Champion/The 18th of July is your birthday, well we'll have a card for you sweetheart. O'Donnell/Right and then we'll have a meeting. Pfab/That's the 18th and then the 251h is it? Lehman/Do we know of conflicts in July for meetings? Pfab/No. Karr/No. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 38 Pfab/We don't really have (can't hear). Lehman/Is that too far out? O'Donnell/I never have a conflict. Wilbum/I don't have a job yet so. Lehman/Oh, we could meet every day fight. All right when do we want to do a goal? Karr/Excuse me, could we go through, if it would be OK, could we go through August and September and just take a tentative look because you've got a holiday coming up in September. O'Donnell/That's really far off. Karr/Well you can always change them because there's a holiday. Are you going to meet? (All talking). Karr/You just look at it. Lehman/Well I think that the 4th and 5th the meeting, September 4th and 5th will have to be changed because it's a holiday. Karr/OK, just for Dee Vanderhoef can we go back to August? Are we set for then 1 and 2, I'm sorry, 31st and 1st, it would be July 31st and August 1st and 14-15 in August, we'll stay with. Kanner/Sounds good. Karr/OK and then we'll go, and then September. Lehman/Well the first meeting will have to be moved or. Karr/Well either combine your work session and your formal because your holiday is Monday the 4th. So you could do it double the 5th. Pfab/What would happen if we try and not having a meeting then and. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 39 Champion/It's too busy at this time. Pfab/Is it OK? Lehman/Well we could meet for example the aftemoon of the 5th at 3:00 or 4:00 and then the work session and have the regular meeting the same night, the day after Labor Day, that would work if we chose to do that. Karr/Do you want me to put that down tentatively, we could do that? Pfab/Is it necessary, maybe that's another one that we could just eliminate? Lehman/I don't think we have any idea how much work we have coming up. Pfab/OK so your saying that we would anticipate a heavy work load? Lehman/Well if we're only going to have one meeting in July, it's hard to tell. Karr/But you've two in August. Pfab/Oh all fight, that's fine, I have no. Champion/We actually can skip meetings in the summer, it's worked out the past couple summers. Pfab/But see what I was going to say is plan to skip then if you have to then you can. Champion/I don't think you can skip in the fall (can't hear). Pfab/OK well that was my only. But is it to better off to have a special meeting because there's enough planned or have one that's planned and then change. Lehman/Well I think as we get closer to that we can decide if we want it, we can meet it, meet on Tuesday aftemoon. Karr/Why don't we tentatively do that, we'll put it down the work session for Tuesday and then we'll leave it. Kanner/3: 00 ? Karr/Well we can always confirm the time. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 40 Lehman/We can set the time but in the afternoon. Kanner/But tentatively 3:00. Karr/3:00. Lehman/3:00. Karr/OK that's it. Thank you. O'Donnell/No problem. Kanner/Anything else in September for Dee? Karr/No not at this time. Goal Setting Lehman/OK, all right, what day, and Steve you suggested and I don't necessarily disagree with you but if we're going to do a goal setting session you suggested perhaps we do it somewhere other than the council chambers and we may schedule a whole day for it. Last time we did that here in the council chambers I think you facilitated that. Atkins/Yes I did. Lehman/What do we want to do? O'Donnell/I don't have any problem doing that somewhere else I can't imagine that it's going to take the whole day. Lehman/Well if we block out a day and we get through early that's fine. Atkins/But there's also two elements too I mean we talked about traditional approach as well as irrelevant interaction and I think you have, I mean we have to split those. Wilburn/I would rather get away from here. Champion/I think it would be a good idea too. Wilburn/And then my second inclination, excuse me for interrupting Connie would be to. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 41 Champion/No I always interrupt. Wilburn/Would be someone other than Steve facilitate it, nothing against Steve or. Pfab/I would say yea, that would be my thought too just to get some fresh, he can sit down. Atkins/You don't need to apologize, I'm not totally biased so (can't hear). Lehman/We've done it both ways since I've been on the Council too. Pfab/OK. O'Donnell/(can't hear). Lehman/It depends on what your trying to do, I mean I think it depends on what the goals of the council people are. If we have goals that are related to specific projects that we want to see done and whatever an outside facilitator is not going to do you a nickels worth of good because he can't give you any expertise on what we're trying to do. O'Donnell/You convinced me. Lehman/No wait a minute. On the other hand the purpose of the goal setting session is to try to understand each other better and how we can work together better. Champion/Then an outside. Lehman/Then an outside facilitator is probably preferable so I mean it depends on what our object is for the goal setting session. Pfab/I just sat through a goal session on another organization and I was absolutely amazed what the outside person can do, like you said, and so I (can't hear). Champion/And there are some really good facilitators in town. Lehman/All fight we hear outside facilitator outside the Civic Center. When do we want to do it? Do we need to schedule? Champion/If we're going to schedule a whole day then I'm going to have to have my employees and partners schedule. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 42 Pfab/Do you want us to maybe set two tentative ones and see if any of them will work. Champion/Yea I'll have to, (can't hear) I can do that. Pfab/Then you know if they don't just get back to us. Champion/As long as my employees not on vacation. Dilkes/Probably if you're going to need, if your going to go to an outside facilitator aren't you need some mobility from them too so. Lehman/(Can't hear). Well how do we go about selecting an outside facilitator? Champion/You know I would be glad to work with you on that I know a couple good ones in town. Pfab/But do you want somebody from out of town? Lehman/Why don't I run (can't hear) we're talking about spending, I'm sure it's going to cost us some money. Wilburn/I think there are some resources in town. Pfab/I know, I know a couple that, I'd be happy to work with you, or somebody I'd offer some suggestions to whatever. Lehman/OK how do we want to do this in selecting a facilitator? I have no (can't hear). Champion/Well I think you and Ross can select one, you're both smart and their good people, their really are good people in town. Lehman/Do you know some people? Pfab/Will you have enough? Lehman/Yea, all fight some time between in the next two or three days. Pfab/OK. Lehman/We will decide, you give us the names, you'll do some contacts, we will find the dates that they are available and then we will select the date. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 43 Wilbum/That's OK. Lehman/I think we ought to do it that way and find out when that person. But my. Atkins/I think your almost (can't hear) around, I mean a good facilitators going to be booked. Pfab/Yea. Lehman/I would. Kanner/Well could set some tentative time blocks that we're looking at? Pfab/OK maybe. Kanner/July, August. Lehman/Oh I think we need to go, we need to do that, the sooner the better. I would think the week of the 241h of April if we could do it, if we can line somebody up that's the week after our next regular meeting. Atkins/I think it would be hard pressed to get somebody in three weeks. Lehman/Well you never know, it might well be but I do think the sooner we can get one. Pfab/Even in the next two months and preferably April, if you can't, we may have to have Ross find somebody else. Lehman/Well OK the sooner the better I think. Atkins/So that I understand Ernie you and Ross are going to get some names. Lehman/And we'll talk to Irvin and Irvin will get some names and we'll then. Atkins/OK, and then we'll bring this issue back to the Council. Lehman/We'll contact whoever we're going to do and find out what dates he's available or she's available or they are available. Pfab/I think we proceed with a veto by everybody else, in other words set something up and if this doesn't work. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 44 Lehman/All right, all fight. Karr/Perhaps what you could do is set some dates up and my office would be happy to call then Council Members and see, if you wanted to do that because we're also going to have to have the availability of an outside building resource to us so we'd be happy to call on that if you'd like. Because I think timing could be important. Lehman/All right. Tomorrow night we'll set a time so we can. All fight. PCRB Lehman/The meeting with the PCRB when do we want to do that? Champion/Can we do that like before a work session. Lehman/Yes we can do that before a work session I would think. Champion/So anytime would be fine. Atkins/Is that what you want, before a work session? Lehman/I think that's a good idea. Atkins/You don't mind if I check back with you on dates? Lehman/Well should we just? Can we schedule, well maybe, how about the next work session? Karr/Yea, I'm sure they're not going to be ready by the next work session. Lehman/Well then how about the Parks and Recreation Commission before the next work session, is that something we can do before a work session? Atkins/Parks and Recreation? Lehman/Yes. Atkins/Parks and Recreation. Lehman/Need your mouth worked on too? This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 45 Atkins/Parks and Recreation have given me a date of April 12th which is the second Wednesday, now the problem is that Economic Development Committee Council is meeting at 3:30. Lehman/Right. Atkins/Maybe at 5:00, would you want to go from one meeting fight to another? That needs three of you on the Committee? Champion/(Can't hear). Atkins/I think you need about half an hour or 45 minutes, I mean it's really, it's just. Lehman/like 5-6. Champion/Right. Lehman/Doesn't work, doesn't work. Wilbum/I'd have to get a baby sitter. I'm willing to get a baby sitter because this is a week notice but. Lehman/So the 12th at 5:00. Atkins/They had indicated that they meet on the 12th at 5:00 if you would like to go to that meeting. We can get Council. Lehman/Oh go to their meeting at their. Atkins/To talk about the master plan and then have a chance to hear what you have to say about. Lehman/Does that work for the rest of us? Wilburn/That would be fine. Champion/The June 12th meeting. Lehman/April 12th right. Atkins/Yea. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 46 Lehman/April 12th 5:00. Wilburn/At the Rec. Center. Atkins/OK so your going, I contact them and confirm the 12th at 5:00 that we're there, the Economic Development Group, you'll just have to leave a few minutes before 5:00 and go on over there is that OK. Lehman/Yep. Champion/Well I just want to bring up a question. So we're going to meet at their meeting instead of them coming to our work session. Is that what we're saying? Lehman/Yea, it's at 5:00 (can't hear). O'Donnell/Where is that meeting? Atkins/Rec. Center. Lehman/Rec. Center yea. Champion/Yea that's OK, that actually works out well. Lehman/I think Steve if anybody disagrees PCRB whatever is convenient for them just set it up for a work session. Atkins/The work session I'll get back with you, Parks and Recreation set for the 12th at 5:00. Economic Development is set for the 12th at 3:30. School Board Meeting Lehman/All right the 261h of this month is the meeting with the school board at 3:00, this is prior to our meeting with the other govemmental folks. Karr/OK can we go back to that a second? Lehman/That's where we are. Karr/OK originally you were going to meet an hour before the start of it but I think there was confusion whether it would be 3:00 or 4:00. Lehman/What time does the other meeting start? This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 47 Karr/Well the other meeting, the other meeting traditionally starts at 4:00 because that's when everybody can come so the question was will the school board be 4-5 and then the meeting changed to 5:00 or are you going to meet at 3:007 I don't know if the school board, I'll have to check with them at 3:00. See that start time was 4:00, we were going to meet the first hour with them, does 3:00 work for everybody? Lehman/Oh I see what you mean. Kanner/Well then I thought we had changed it at the last meeting to have a separate meeting. Lehman/It will be a separate meeting. Kanner/No, the talk was that we needed to be a little more separate, it was little rushed and we were going to go up to North Liberty and so at our last meeting when we discussed this the idea was to have it on a different day, that was my understanding. Atkins/There was talk, you are fight. Kanner/And I have a question, you said the joint meeting is here in Iowa City, isn't it in North Liberty? Karr/The joint meeting based on another discussion you had was changed from Noah Liberty to here to allow for the school board to meet an hour before so we changed it. Atkins/It's spinning. Champion/So if that works that will be fine. Karr/If, which one works? Champion/Which ever one works, 3:00 or 4:00. Lehman/I think we'd like an idea of which one we want to work. Do we want to meet the same day as, or do we want a separate day? Champion/I'd like to meet the same day. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 48 O'Donnell/I would too. Kanner/I think separate days is a little better, I think the reason we gave it at the last meeting still makes sense. It's just a little rushed and we might need to take a little time and there were a bunch of issues people were throwing out. Champion/I think we can still meet anytime we have available. Lehman/Well what kind of issues do we got? I mean there is one issue that I want to discuss with the school board but. Atkins/Well I have on the list zoning. Lehman/That's the issue I'd like to discuss with them. Atkins/Tennis lights are going to come out and DARE, those are the three I have, none of which are. Karr/There was some interest on the part of the, of some of the municipalities to sit in on some of those discussions though too and that was the advantage I thought of the DARE, like the DARE one. Champion/(Can't hear). Lehman/Oh that's probably true because that does, that affects every, all those (can't hear). Karr/That doesn't mean you can't talk about it twice it's just the fact that there were some common interests on both parties. We'll do whatever you want to do, yea. Champion/I'll do whatever everybody else wants to do. Lehman/Well there's probably a bunch of people I'll do what every body wants to do. We have a joint meeting at 4:00 on the 261h, is that correct? Champion/Right, here. Lehman/All right and you would prefer Steven that we had a separate meeting with the school board, I don't mind this you know as long as we've got enough stuff to talk about, if we don't, we're going to have problems getting people to the meeting and that's no good either. If we don't get enough people at the meeting, both, our people I think will be there but I'm not so sure the school board. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 49 Kanner/Well that was the idea that it would be contingent on them showing up, did we talk to them Steve? Atkins/Just briefly, said just get a date and I told them I'd have an agenda, you just give us what you want us to do and my understanding is I'm sure you'll get a good turnout from the school board, that's my (can't hear). Lehman/Steve could we do the, if we wanted to do the school board some morning like 7:30? Champion/That would be great. Atkins/I didn't ask that. Lehman/I mean that's a great time from a, because there are so few conflicts. Atkins/I mean you could make that a bagels and coffee thing. Lehman/I know that's what I'm saying, I'm not sure that wouldn't be a pretty good time. Champion/I think (can't hear) together that that's a good time to do it. Wilburn/How about Tuesday or Wednesday unless your willing to (can't hear). Lehman/Well Monday I can't do it, Tuesday or Wednesday morning either one. Champion/Yea. Lehman/Tuesday the 251h, do you want to try for that, 7:30 in the morning? O'Donnell/Sounds good. Lehman/Work. Atkins/Tuesday the 251h 7:30 AM to be concluded no later than. Lehman/9:00 probably but. Champion/9:00 is good (can't hear). Lehman/Well we'll play it by ear, all right. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 50 Atkins/OK I call Lane and see what that's all about, a separate meeting school board, City Council. Karr/Clarification, will the school board then get asked to the meeting on the 261h also? Lehman/Oh yea. Karr/OK. Lehman/All right your going to take care of PCRB, we'll just set that up. Summer schedule we've pretty much gone through, Parks and Recreation Commission meeting we got set. The school board meeting we've got set tentatively for 7:30 in the morning on the 251h. Evaluations Lehman/We need a meeting in late May or early June for evaluation of the three employees of the Council. I would again suggest that that be a 7:30 in the morning meeting, last year we met at 7:30 or 8:00 and we were through by 11:30 or whatever. It's a, I think it's a good time of day to do it. What I would suggest and if we have any comments let me know, last year I thought the evaluations went fairly well, we ask each of our employees to give us a synopsis or summary of how they view the previous year. You know what had occurred and what they liked and didn't like about the, and then giving us what they expected or were looking forward to in the coming year as far as problems, challenges, whatever. I have started the process of getting the evaluation the criteria that local industry uses for their executive positions and when I get that I will see to it that each of you get the criteria that local folks, University of Iowa and some local industries and business that use to evaluate their key people. I would suggest that we do the same thing, we ask our folks to come in and give us a, their view of how the last year has gone, what they expect for the coming year and then based on what we can clean from these other evaluation forms we can ask whatever questions we would choose to ask. Now I'm open for any suggestions but that's the way I perceive it from my perspective. Pfab/I have a request is there any paperwork or anything from last years for us new people? Lehman/Probably not, Dee Vanderhoef being taken some notes but as far as a forrealized form we've done these on two or three different ways. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 51 Pfab/That was my next question. I was just wondered if. Lehman/I've found and this is why I'm interested in getting the evaluation forms of the other local folks used. I've never seen one that I'm comfortable with. I felt that last year we had very straight forward visits with our employees, they told us exactly what they thought, we told them what we thought and I thought it was a fairly good, a fairly good discussion. If you want something other than. Pfab/No no I just, it was just a question, is it some place start up in the middle of the Sahara, we had a place where we could move from. Lehman/That's all fight, no problem. Wilburn/Dee had a basic position descriptions in the City Code or are they, they're on City Code? Lehman/Oh I'm sure they are. Well OK we need to set a date. Champion/OK what do you want? What do you have in mind7 Lehman/Well the end of our fiscal year is the end of June, it's nice to do it, we have done it in July which I think is a little bit late so I would prefer that we do it in May if we cai1. Champion/(Can't hear). Lehman/June is OK but it's more limited time, I mean I will not be here until after the 13th and between the 14th and the 20th I'll be here, I won't be here again until the 27th. It doesn't make any difference but I just think we should get it on the schedule. Champion/Well let's look at May, look at May. Lehman/Well May, the last week of May, the 30th or 31st. Champion/When's Memorial Day? Atkins/29th. Lehman/29th. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 52 Champion/OK the 291h is Memorial, it's a Monday weekend, OK, so I could do it Tuesday, Wednesday, Tuesday or Wednesday, I leaving for market on. Lehman/Wednesday the 31 st work? Champion/Works for me. Kanner/In the morning is hard for me, I'm working on. I prefer the evening but if no one can do it then I'll do it in the morning. Lehman/Well I really like the mornings, I really think the mornings, people are bright and perky, their moving, and chat, and things move along usually pretty well. O'Donnell/But at 7:30 in the morning. Lehman/Well you wouldn't be but the rest of us are. Let's tentatively put the 31st at 7:30. Champion/Well plus it is the time that staff has to be here another night and their never, I'm sure their never home at night. O'Donnell/That's one reason to do it in the morning, I'm in favor. Champion/Right. Lehman/Now Ross and I and Irvin and I are going to talk about the facilitator, we you have any, and Steve I think in your memo, in the packet, you indicated some concepts about if we have a format that we would like to see at this, for us to get together at a goal setting session and to sit down and stare at each other probably is not, I mean there probably should be some sort of, some sort of plan of action, a good facilitator may take care of that anyway. Wilbum/I was going to say it would be more what we want rather than the format, a facilitator would have a format that they, what we hope to accomplish is, is it just looking at, I guess what was proposed in Steve's memo and something I had said and something that Connie had said was one looking at just relations, conduct, professional whatever between ourselves and then the other was maybe a specific areas that we either personally would like to see Council go a direction that type of thing or related to policy type of things. Lehman/Well you know, and I think it can be a combination of both. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 53 Wilburn/And so I mean that could be communicated to a facilitator, and then the facilitator would have what other (can't hear). Pfab/I mean that's something. Lehman/Could be a certain value. Pfab/You kind of negotiate, that's kind of a strong word but you try to put some ideas on when your interacting with a facilitator. O'Donnell/I think it's nice to (can't hear). Pfab/Were they comfortable? Yea or what their comfortable presenting is at? Lehman/I don't, why don't we see (can't hear) the facilitator, talk to him and then find out what he would like, or her, that person would like, all fight. Kanner/But the idea of looking at both angles that Steve suggested would be good, a good way to divide up the day. Lehman/I do too. Kanner/I don't want three hours of the other. Pfab/I think that that's (can't hear). Lehman/All right, we will find a facilitator and discuss it and find out what he would like, she would like from us, they will get to Connie. OK. Council Time. Council Time 1) O'Donnell/I would like to bring up one thing, the skywalk, proposed skywalk and I don't know if we should set this one up for a work session. But I really don't believe that we're giving, I watched two members of the Senior Center Commission speak at the Board of Supervisors the other night and they really don't know where we stand on it. Champion/I know we (can't hear) talked about it. O'Donnell/So we need, we need some kind of, an answer coming from this Council and we should probably set that up on a work session. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 54 Lehman/Well, Mike and I talked today and knew he was going to bring it up and I suspect that if we tried to give some kind of answer tonight that tell them they'll frown on us and we've only got 6 out of 7 so it should appear as an item on the on a work session so I think we'll. Atkins/Good, set it up (can't hear). Lehman/Setting, judge it from time, work it in. All right anything else. O'Donnell/Well it's just when it's very difficult for them to go out and solicit other funds when they don't know where our position is. Lehman/Right, anything else. Kanner/Who is this from? Lehman/I'll tell you in a minute. Connie did you have anything? Champion/No. 2) Wilburn/I wanted to bring up the message that I sent on e-mail related to any interest in local control or local ordinance over regulating access to cigarettes purchasing tobacco products by the minors. You all remember the notice we got, I don't know if it's from, it's from public department of health, I don't know if you got then, or (can't hear). It also said there was going to be some further information so and I know they were telling us, telling law enfomement to not, that you can not do those checks, you can not enforce it because of the Supreme Court rule. So I'm just interested is there possible interest in doing, (can't hear) doing whatever it is to we would need to do to continue to regulate that or is there not that interest, something we can direct city staff to look into for us at a future date. Pfab/Are you talking about the limitations of sales to minors? Lehman/Right. Wilburn/Yes. Pfab/But your not talking about people possessing it, that has nothing to do with it. Lehman/Probably be both. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 55 Pfab/No what I. Wilburn/My original intent. Pfab/What to do for say about what? I'm not familiar with that one. Lehman/Eleanor. Dilkes/United State Supreme Court held that the Congress had not delegated. Pfab/OK the drug part. Dilkes/The FDA to regulate tobacco so the enforcement efforts that we were taking pursuant to that authority had to stop. Now we would have to, if there is interest on the Council we would have to sort through, I mean there is some legislation at the state level. Lehman/Right now. Dilkes/It's a question, I don't know how much the enforcement had to stop because it's a funding issue or I don't really know much about it. Do you Steve? Atkins/My impression was that Court said that FDA did not have the authority to regulate tobacco and there, we have received grant. Dilkes/Grants. Atkins/Grant money in order to carry that out and that what we did as a city was to time out, what can we do as a local jurisdiction I think is what I'm hearing from Ross. Wilbum/That's what I'm. Atkins/And I don't know the answer to that because we haven't (can't hear). Dilkes/I think there are have two issues, one do we need local legislation. And then two do we need a funding source? I mean it may be that we don't need local legislation that we've got it at the state level and but we no longer have the funding from the FDA so there 's just a number of issues to sort through. Atkins/And my reading, we do not need to rely on a grant to enforce. Lehman/Right. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 56 Atkins/Tobacco laws if we're permitting to do so, it would just simply become a routine part of police enforcement as a matter of policy, direct we want to bear that enforcement we would. Lehman/Well can we find out whether or not, I assume we can routinely enforce. Dilkes/I haven't, you know I haven't sorted through those issues at all. Lehman/OK. Wilburn/So all I ask is if there enough interest to. Dilkes/To have us search through? (All talking). Lehman/I think so yes. Pfab/OK but didn't also the State of Iowa take a big hit financially because they weren't able to reduce the amount of smoking done by younger people. Lehman/I think that's fight. Pfab/I think we lost like $5 million bucks or something. Lehman/We lost some funding. So I guess Eleanor the question is yes we are interested in at least seeing where we are and so. Atkins/So Eleanor okay Kay and Dale we'll all get together and figure it out and we'll bring it back to you. But I assume you want this in fairly short order. Champion/No we just (can't hear). Dilkes/I suggest maybe that we at least get through the liquor stuff before we head to. Lehman/Well and you might get through the, the state is working on some laws fight now regarding under age possession of alcohol because I know at one time they were going to take away your license the third time that (can't hear). Dilkes/No I'm just, in terms I think we're looking at April 17th for the liquor discussion and so. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 57 Lehman/Let's get through that but I think it is something we obviously have an interest in. Dilkes/No we'll look at it, I'm just in terms of bfinging it back to you. Lehman/All fight. Anything else? Wilburn/That's it. 3) Kanner/There are some items in the information package some that you brought up Ernie, were you going to go over those? Lehman/Which ones? Kanner/Well there was one out of town travel and then one about request for supplies. So those were the two things and I just had a question for Steve about folks getting disturbed here by people petitioning or something. Is that a regular thing that is happening that people are passing off flyers and bothering? Atkins/It is not uncommon, what will happen Steven is people will come in the building, and we solicit office to office and I show them out. I mean your not permitted to disturb our. However Eleanor and Marian we talked about it. If for example the First Avenue folks wish to have a petition drive they would be permitted to be here in the foyer and gather petitions, signatures. They would not be permitted to go from desk to desk, office to office, but we consider this public space, that's all we were trying to clarify so folks understood that if you do wish to circulate petition that's considered public space and you may do so, (can't hear) public goings and all that traffic. Kanner/But it's not really a big problem. Atkins/It's not a big problem. Pfab/Is that something like you set up a table or something like that? Atkins/No I'm discouraging setting up a table, it would block the normal flow, I mean there's a bench, sit on the bench. Pfab/You don't want to go the Senior Center, I'm sure of that. Atkins/Well it's not a big problem Steve. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 58 Kanner/OK. 4). Lehman/OK as far as the auto policy if I'm not mistaken Madan that's just a standard policy that we have for employees is that not correct? Karr/Yes it is. Lehman/City automobiles are available for city business and if we use our own cars we get reimbursed at .30 cents a mile or whatever it happens to be. And the city cars are used for the miles, you know for example here to Cedar Rapids and back is about 60 miles, if you drive 100 miles you get charged the other 40 miles at .30 cents a mile whatever it happens to be so. Kanner/Was there a problem or something? Lehman/No I think it's a matter, not that I'm aware oK Oh I think. Kanner/I am wondering why it came up special here. Lehman/I don't think it's special but we haven't had it and it's the same way with the policy with soliciting buildings I think, policies need to be in writing so everybody knows about it. The only thing on automobiles that I think we have to kind of watch for is that we reserve them ahead of time. So that if your going to need a car to go out of town and your going to need it on Wednesday it would be nice they knew it on Monday so you know. Now if your going to run out to look at a rezoning and your going to have it for a few minutes I don't know. Karr/No the in town cars aren't a problem. Lehman/But out of town you really ought to have a little notice just so that, you know we have a million cars if you look in the parking lot but we really don't when it comes to cars. 5) Lehman/As far as office supplies, I think that's pretty self-explanatory, if it's something we normally stock anybody in the Council can have it, I mean we have printers, I'm sure ink, paper, I don't know whatever, what else do we use? Karr/Well there was also a memo in there explaining a new procedure the city is experimenting on with supplies so we will be depending on the success of the pilot program we will be reducing the number of supplies we have on hand and. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 59 Lehman/But for us there's very, I mean we have very few supplies, I mean we have a computer, a printer, paper, and ink for the printer. Karr/Correct. So we just took the opportunity to update you on that and to also tell you that instead of nmning downstairs to get them again there may be a couple days delivery time so you'll have to go through me, we'll be happy to order them if it's traditionally items that we would have stocked anyway, any special requests that was the memo that you recommended, any special requests above and beyond that would either be approved by you or the Council and you recommended that they go through you on those. Lehman/Well yea, ifMarian gets a request for something that is unusual or something we don't normally provide this is the Council's call, she will either call me and using my best judgment I'll say yes or no or ifI don't I'll go back to the Council. Or, I mean that's the way we are, I don't know that we get many requests for stuff that we don't normally stock. Champion/What could there possibly be that, have we ever? Kanner/Yea and that's what I didn't quite understand if there was an example of something that's happened in the past that all of a sudden this is coming up. Lehman/Not that I'm aware of. Wilburn/This isn't related to my foot thing is it? Karr/No, no that's ordered. We've had, like for instance a request for seven copies of the parliamentary procedure. (END OF 00-43 SIDE 2) Pfab/We don't stock, just go get them, downtown staples. Lehman/Well did you say seven copies of the parliamentary procedure. Karr/We had a request for that. Lehman/From where? Kanner/You had a request for one actually and then it was recommended, I requested a copy of Roberts Rules of Order and then someone else I don't know who This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Cotmcil Work Session Page 60 suggested, or maybe I suggested maybe all seven have, but anyhow I requested for myself to get a copy of Roberts Rules of Order. Atkins/But I think that's something we just don't normally inventory. It's going to get, because we're shrinking the size of(can't hear), we want to shrink the size of our inventory, it's expensive to keep it space here and I can't think of the term Marian it's just the time to delivery, you know we virtually can get 24 hour turnaround most routine kind of supplies and that's what we're trying to do. Lehman/Well business is going bad, to even manufacturing, next day. Atkins/B to B. Lehman/Next day, what's that? Atkins/B to B. Pfab/Business to Business. Lehman/Yea. Champion/Well we can discuss this at our goal session to if this is, I mean because I think we had a rule that about a City Council wants something special that we need the four of us to agree to it, I mean I think that's when staffs time becomes a problem when we're all. Lehman/Well that's different, well I think that's pretty set policy, when it comes to research and whatever on the staffs time it takes four people on the Council that want to do it before we will put the staff time, that's a different. O'Donnell/I want this to be clear, now I've never used a city car. Champion/I never have either. O'Donnell/I never have. But if you take a city car to Cedar Rapids a round trip is expected to be 60 miles. Lehman/Probably. O'Donnell/And you come back with 200 miles then your responsible for 140 miles at .30 cents per mile, is that fight? This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 61 Champion/Right. O'Donnell/Makes sense, OK. Lehman/OK. Kanner/Well technically you shouldn't be using it for personal use. Lehman/No that's right. O'Donnell/No if you have a meeting in Cedar Rapids or something. Lehman/Well I think that goes without saying anyway you don't get a car unless you've got a meeting and you have to have the paper work associated with the meeting to get the car. Atkins/The rule for you is essentially the same as employees. Tell us where your going, tell us when your going to leave, tell us when you'll be back, and you know within a few miles it's not that big of a deal. Lehman/Yea and let us know ahead of time. O'Donnell/Your probably not going to take the car (can't hear). Lehman/All right. You guys shop, I passed this out tonight. Champion/Oh did it come from you? Lehman/It did not come from me. (All talking). 6) Lehman/No, there was a meeting of 5 or 6 bar owners this aftemoon, this was the result of their meeting, and they would like to meet with myself and two other Council people Wednesday at 4:00, ifthere's anybody else that would like to meet. O'Donnell/I'll go to that. Pfab/What time is it? Lehman/4:00 on Wednesday afternoon at the Holiday Inn. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 62 O'Donnell/Do you want to go? Champion/I can go. O'Donnell/Why don't you go? Champion/OK I'll go. Lehman/Wait a minute. Atkins/Ernie I'm thinking out loud for you all. Lehman/Yes. Atkins/You have declared publicly that your going to have a discussion on liquor licenses, I'm personally uncomfortable. Champion/Not liquor. Atkins/Yea I'm uncomfortable on your behalf to go to such a meeting until the seven of you have had a visit about it. Lehman/That's fine, I don't have a problem with that either. Atkins/I just, you know I don't think it 's a matter of right or wrong you have declared that you are going to discuss this and it just doesn't feel fight. Champion/Your fight, it's the same thing as the neighborhood meeting last week. Atkins/Yea it just doesn't feel fight. Lehman/OK, I don't have a problem, I mean I think that's. O'Donnell/I agree I think that's a good point Ernie. Lehman/But I think it's interesting these are the things that the. Atkins/These only have merit but I think the seven of you ought to talk about these under (can't hear). Pfab/These were things that came up voluntarily by the bar owners? This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 63 Kanner/Can you tell us which bar owners here? Lehman/I can't tell you all of them for sure, Kip Pohl was one for the Union bar. Karr/Donny Stockman. Lelunan/Donny Stockman was one, Vito's was one, I think the Fieldhouse bar was involved, and there may have been two or three others and I know for a fact that, I shouldn't say I know for a fact, I was told today that several of the bars pulled their specials advertising specials out of the Daily lowan starting tomorrow, drink specials. O'Donnell/Good and that's all voluntary, I think that's fantastic. Karr/Could I, could I also just remind. Could I also just remind you of your policy on a anonymous correspondence and you might want to. Champion/It's from the air. Lehman/No, no, we put a, we put that in the coruer, it says selective bar owners, your right. Anyway right. Pfab/Well I (can't hear) white ones. Lehman/No I had the white ones made copies for you all. Yea I didn't have any. Pfab/Selected (can't hear). Lehman/(can't hear). Champion/You know information we might want to have before we discuss this, I mean I don't think it's going to be discussed at one meeting by the way. Lehman/It's going to be discussed a lot. Champion/But I think we need to know for instance Coralville's rules are, I don't know what they are, or even Cedar Rapids, or North Liberty, I think it's going to be important if we know what surrounding areas are doing and there was a study in the Press Citizen I think they're getting copies of that out to us. I don't know where the study came from that's why. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 64 Lehman/That's going to be part of a much larger discussion, but you're right all of those things are going to part of that discussion. Champion/Yea yea. Atkins/Well I think. Pfab/Four people on here to suggest to staff to turn around that stuff. Dilkes/I know we've got some of that info. here already in terms of cities limit underage entry and that kind of thing. Pfab/I was just kidding. Atkins/One of the things you'll early on in your discussion as I think collectively you've got to define the problem is before you take it on. Champion/Right, right. Atkins/And we've not done that. Champion/No I mean this is. Atkins/We've got all kinds of ideas but no one's really said here's what really bothers me about. Lehman/Well two weeks from tonight we hit it. Dilkes/Well and I know, just so you know my approach is going to be and Andy's been helping me with this is that to just very simply sort of outline what the options are, a legal perspective, and I'm not going much beyond that because you all need to have your preliminary discussion about it. Lehman/And based on our discussion two week~ from now we may have other things that we may want staff to look up for us. Dilkes/Sure, but I'm not going in depth stuff. Lehman/No. Dilkes/Until you tell me what to do. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 65 Pfab/(can't hear). O'Donnell/I don't know if they'll be interested in input from bar owners in Coralville. Lehman/Well I think that's the sort of thing we've got to come up with on a week from tonight. Pfab/(can't hear). 7) Arkins/Emie before you take off. Lehman/Yes. Atkins/Just want to heads up for the Council, Thursday I'm going to go to the Library Board meeting at 5:00, topic is the size of the bond referendum, we discussed with the our bond council, there are some wrinkles, we just need to talk that through so you can. Pfab/I have a question, is that going to be in the large room7 Atkins/I think so Irvin. Pfab/I mean I was told that they were going to. I kept encouraging them to get it out into the public. Atkins/I think it is, I think it is because that other room you. Pfab/So that's interesting I (can't hear). Arkins/Any Kevin and I are going to the meeting at 5:00 to discuss financing I just wanted to give you a heads up. The reason I thought I'd go to them first they still have to recommend to you what they want on the ballot and I thought I'd talk it through with them before I come to you. Champion/Good. O'Donnell/OK. Lehman/All fight. O'Donnell/See you tomorrow night. This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300 April 3, 2000 Council Work Session Page 66 Adjourned 8:20 PM This represents only a reasonably accurate transcription of the Iowa City council meeting of April 3, 2000. WS040300