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HomeMy WebLinkAbout2000-05-02 Bd Comm minutesMINUTES IOWA CITY AIRPORT COMMISSION THURSDAY MARCH 9, 2000 - 5:45 P.M. IOWA CITY AIRPORT TERMINAL MEMBERS PRESENT: Allen Ellis, Rick Mascari, Howard Horan, Mark Anderson, Tom Bender STAFF PRESENT: Dennis Mitchell, Ron O'Neil CALL TO ORDER: Chairperson Mascari called the meeting to order at 5:50 p.m. Mascari presented a plaque to Pat Foster for his 14 years of service on the Airport Commission. Foster's last meeting was February 2000. Foster thanked the Commission for the acknowledgement and said he would still like to help with projects when he could. APPROVAL OF MINUTES: The minutes of the February 10, 2000, Commission meeting were approved as submitted. AUTHORIZATION OF EXPENDITURES: Bender made a motion to approve the bills. Anderson seconded the motion and the bills were approved 5 - 0. PUBLIC DISCUSSION - ITEMS NOT ON AGENDA: John Ruyle and Greg Zimmerman requested use of some space in the United hangar for Experimental Aircraft Association (EAA) activities. In exchange for the use of space, the EAA chapter would be willing to do maintenance around the Airport. The group does not have any money to pay rent. Mascari and Bender will be the subcommittee to work on this project. Mitchell and O'Neil will put together a lease and this will be an agenda item for the April meeting. ITEMS FOR DISCUSSION/ACTION: a. ACSG project- There is one parcel remaining to be purchased. O'Neil said Greg Bridget is no longer the project manager. Chris Green is now the project manager and his office is located in Naperville, Illinois. The Ruppert parcel appraisal has been updated. City Finance Director O'Malley is studying the appraisal and is in direct contact with ACSG to determine if and when the offer should be made on the property. Mitchell will meet with O'Malley to discuss the property. The Commission indicated they would like to keep moving forward with the offer on the Ruppert property. Mitchell said the Commission needs to amend ACSG's contract to cover additional attorney fees incurred with the purchase of the Schellin property. Bender made a motion for a resolution to amend the contract. Horan seconded the motion and at roll call vote, the motion passed 5 - 0. b. Master Plan update- The draft ALP is being reviewed by the FAA. O 'Neil said the most significant changes involved showing the larger primary surface for Runway 06/24 and the RPZ associated with the approach on Runway 24. The North Commercial area is outlined on the ALP. O'Neil said there have been a couple of requests for airspace studies on property near the Airport. The airspace studies will be calculated on the new proposed ALP. c. North Commercial area- Mitchell said the wetlands issue has been holding up the project. The City oF Iowa City is creating some additional wetlands for another project and it is possible that some oFthe extra wetlands could be used to mitigate the 2+ acres needed For the NCA. Mitchell said the plans and specifications were almost complete for the road, sewer and water for the NCA. The preliminary plat should be ready for the April 6th Planning and Zoning Commission meeting. Bender said as soon as the preliminary plan is approved, the Commission could start marketing the property. d. Southwest T-hangar building- O'Neil said there was a letter in the Commission packet conceming the mistake by the contractor in leaving the reinforcement wire out of the concrete. The Commission decided at the February meeting to have the concrete removed and replaced. Tom Werderitsch, representing Selzer Werderitsch Associates, said he thought the Commission should go with the engineer's recommendation and not make the subcontractor take the concrete out. He thought the grade corrq~action and tests on the concrete warranted leaving the concrete in. Mascari suggested that the contractor could either reduce the amount of the contract by the value of the concrete or remove and replace the concrete. Werderitsch said he did not know whether the subcontractor would want to remove and replace the concrete or negotiate something else. The Commission agreed that the concrete should be removed and replaced. Bender made a motion to accept the change order for installing the flood plain openings in the new hangar. Anderson seconded the motion and it was passed 5 - 0. The Commission discussed the rent for each hangar in the new building. Dennis Gordon, a potential tenant for one of the hangars, said he is interested in one of the other hangars at the airport but he wanted to know what the cost would be for the new hangars. He also wanted to discuss his lease, which expires in December of 2000. Anderson and Horan will negotiate with Gordon and have information for the Commission at the next meeting. Mascari suggested the whole issue of hangar rents should be an agenda item for the next meeting. e. FBO lease - January 2002- Mascari said there are several issues that need to be addressed as far as the FBO lease is concerned. He and Horan will be a subcommittee and meet with Iowa City Flying Service to discuss issues. One of the things to be considered is how this would affect the installation of the new fuel tanks. f. Hangar lease- #32 -Iowa City Flying Service has requested they be released from their lease of hangar #32. The lease expires on February 28, 2001. O'Neil said there are some names on the waiting list for corporate hangars, but no one has committed to taking over the lease. Mascari recommended that if the Commission were to release ICFS from their lease, he would like them to relinquish control of the second floor of the Terminal Building. Bender made a motion for a resolution to release ICFS from theft lease of hangar #32 as of April 1, if they agree to amend their FBO lease to relinquish the second floor of the Airport Terminal building. Anderson seconded the motion and it passed 5 - 0. g. Airport Terminal Building renovation- Mascari showed the Commission the rotary pay telephone he purchased for the Terminal Building. There was no key for the phone box so he had a locksmith drill out the lock. He will have a new lock installed. O 'Neil said he is still getting information on the phone line. It would be between $37 - $60 a month. Although the phone would be functional, it is not expected to generate much income. Most pilots would probably use the phone in the Flight Service Room. Mascari said he realized the phone is just a novelty but he was hoping the Commission could find funding for the monthly line fee. O'Neil said a final inspection was conducted on March 2~. The project is substantially completed. HLM has sent a letter, certifying that the contractor has ful~lled their contract and recommending the project be accepted. Heran made a motion for a resolution to accept the Airport Terminal project. Bender seconded the motion and it passed 5 - 0. O 'Nell said there was one other issue. He said the Commission had discussed having an open house for the Terminal renovation. The Commission decided to set May 11 as the date to have an open house. Heran and Anderson will be the subcommittee in charge of the open house. h. IDOT grants: 1. FY2001 funding - The Commission discussed several of the airside projects that are listed in the C1P data sheets. Renovating the runway lights was one of the issues of interest to the Commission. The Commission directed O'Neil to apply for a grant to move the VASI lights f~om RW 17 to RW 30. Ellis also suggested investigating the possibility of getting a back-up generator to power the runway lights and radio in case of an emergency. 2. REIL grant- O'Neil said there is no deadline for this grant. He will have more information for the Commission at a future meeting. i. Five-year plan - This item was deferred to the next meeting. CHAIRPERSON'S REPORT: Mascari welcomed Ellis to the Commission. Mascari asked about finishing the clean up at the Iowa City Mobile Home Park. O 'Neil said he would check with the Personnel Department about people looking for community service work. Mascaxi said he would not be at next month's meeting. Mascari said there was an article about the South Central District that mentioned possible relocation of some University facilities to the NCA. Mitchell said he would ask Jeff Davidson about the article. Davidson was the City official mentioned in the article. Mascari said the Airport needs to be mentioned in the City's web site. Mascari reviewed the on-going subcommittee projects. COMMISSION MEMBERS' REPORTS: Horan said it is important to update the Airport Zoning ordinance. Mitchell said this was one of the issues that was discussed as part of scope of services for the Master Plan update. Anderson said there is a lot of clutter around the old shop hangar. O 'Nell said this is an ongoing problem, especially with the dumpster being located at the north end of the building. He will contact ICFS about the problem. Anderson said there is also some spools of cable on the west side of the United hangar that should be disposed of. Bender said he is glad the Commission is moving ahead on the North Commercial area. He is eager to start marketing the property. He said he is meeting with a potential tenant tomorrow. O 'Nell said to check with Iowa City Landscaping as a potential tenant. ADMINISTRATIVE REPORT: O'Neil suggested an update on Fly Iowa 2001 at the next Commission meeting. O'Neil said there was an article in the Spring Aviation Bulletin about Fly Iowa 2001. Howard Horan will replace Pat Foster as the Commission member representing the Airport Commission on the Airport Zoning Commission. SEATS has asked what it would take to get out of their lease. O'Neil said the lease is in effect until December of 2001 unless SEATS would find another tenant to sublease the space. ELECTION OF OFFICERS: Horan nominated Mascari as chairperson. Anderson seconded the nomination. There were no other nominations and Mascad was elected 4 - 0, with Mascari abst3ining. Mascari nominated Anderson as vice-chairperson/secretary. Bender seconded the nomination. There were no other nominations and Anderson was elected 4 - 0, with Anderson abstaining. SET NEXT MEETING: The next regular Airport Commission meeting is scheduled for April 13, 2000 at 5:45 p.m. ADJOURNMENT: The meeting was adjoumed at 9:25 p.m. Rick Mascari, Chairperson IOWA CITY HUMAN RIGHTS COMMISSION CIVIC CENTER - IOWA CITY CITY COUNCIL CHAMBERS FEBRUARY 22, 2000 - 7:00 P.M. MEMBERS PRESENT: Maureen Howe, Mary Larew, Charles Major, Diane Martin, Janice Simmons-Welburn, Rick Spooner, Mettle Thomopulos, Jan Warren MEMBERS ABSENT: Joan Jehle STAFF PRESENT: Heather Shank, Laz Pittman OTHERS PRESENT: Jim Collings, Faith Wilmot 1. CALL TO ORDER: Chairperson Warren called the meeting to order at 7:01 p.m. 2. APPROVAL OF THE MINUTES: Commissioners reviewed the minutes. Warren said that on Page 3, second full paragraph, the third sentence should read, "Warren said that we (i.e., schools, teachers, curriculum coordinators, etc.) should be looking at the general curriculum, rather than supplemental/optional education. Warren said she did not mean to indicate that the Human Rights Commission (HRC) should be involved in the selection of textbooks. In addition, on Page 5, the last sentence of the paragraph under "People of Color Resolution" should read, "She said if this were adopted, this is what the Commission would request of City Council." MOTION: Martin moved to approve the minutes from the January 25, 2000 meeting as corrected. Larew seconded the motion. The motion was carried by a vote of 8-0. 3. RECOMMENDATIONS TO COUNCIL: The Human Rights Commission recommends to Council that to the extent such terminology is consistent with the intention of any particular ordinance, resolution or document and consistent with any federal, state, or local laws, that the term "minority" not be used and, when appropriate, be replaced with "people of color." Iowa City Human Rights Commission February 22, 2000 - 7:00 p.m. Page 2 4. GUEST SPEAKER - MARlAN COLEMAN Coleman, Equity Coordinator for the Iowa City Community School District (ICCSD), stated that she is in charge of staff training in a number of areas to ensure compliance with federal and state law. The school district's program for gender-fair/multicultural education encompasses human rights education for the students as well as training for the teachers. She said the Iowa Code defines how the schools are to proceed and how they are to plan their program. A system of checks and balances is in place to ensure compliance, including a committee called the Multicultural/Gender- fair Committee. The committee meets once a month and is made up of two representatives for each school. To meet compliance, the schools coordinate a building team. Members are chosen from each grade level to represent the building team. The team decides on curriculum focus, interpersonal goals, and building goals and conflict resolution. A building plan allows teachers to choose the goals they want to work on as long as the goals are consistent with the benchmarks and standards set for the curriculum. The schools are also encouraged to have all-school functions, such as the English as a Second Language Dinner, Spotlight on Diversity, an MLK event, etc. At the end of the year, school buildings are required to submit a final report with lesson plans, information about all-school functions, and related information. An equity team looks at each school's plan every year. Every five years, the school district is required to submit their plan to the State. The multicultural plan includes a flowchart at the beginning of the plan that shows how the program started and what phase the program is currently in. The school district is continually adding to the program as teachers get training. Coleman said that as particular problems or subjects arise, human rights education may happen spontaneously in the classroom. In addition, teachers receive calendars designating ideas for specific days. When teachers prepare materials for their grade-level, they prepare what they need according to the benchmarks and standards. Coleman said the curriculum review indicators show that the Iowa City schools are right on target. Human Rights for Children, Curriculum for Teaching Human Rights to Children, and Human Rights for All are some of the publications the district uses to set up the teacher's manual. Coleman noted that they talk with students about all of these things at an early age, including the state code, the school's policies, etc., so that children understand why things happen (particularly concerning discipline policies). The school district Iowa City Human Rights Commission February 22, 2000 - 7:00 p.m. Page 3 also uses this material to train bus drivers, custodial staff, coordinators and anyone else who may be involved with the students so that everyone is on the same page. Coleman said they deal with a lot of grievances from parents who feel that their children are in a hostile environment or are not being treated fairly. She said the district tries to do mediation close to where the problem is, but will also provide Shank's name, and refer complainants to the State. Last year the Iowa City schools were visited by the Federal Government because of an allegation of racially hostile schools. Coleman said she wrote a manual for principals on how to investigate harassment in the schools and what steps should be taken to document the instances. Coleman noted that a lot of the work they do comes from suggestions by the Multicultural Committee. She said teachers do an extraordinary job of implementing the suggestions. Coleman said she keeps a filing cabinet of all lesson plans for the past five years (in the yearly report) so that anyone can find out what was being taught on any given day. She said there is a lot of human rights education that fits into the scheme of things without a lot of fanfare. That is how they like it. She also noted that the school district is currently coordinating training with Grinnell College. For the past four years, Coleman has had to raise funds for training herself because there were no funds. Coleman said she is in every building once a month to check up on compliance with state and federal regulations. She said she has had the opportunity to be part of the teams that go to other school districts because the State likes Iowa City's system of checks and balances. Other districts are amazed that teachers do lesson plans once a month. Major asked if the school district has anything for students who may be discriminated against on the job. Coleman said they have a segment where they talk with students about what their rights are. She said they sent out thousands of flyers with information about harassment and discrimination that provided contact information for the school, the local Iowa City Human Rights office, and the State. They have also offered sexual harassment training for local businesses where students are employed. Thomopulos asked if the district brings in outsiders during in-service time. Coleman said that on MLK day, the school district has several concurrent training sessions and teachers can choose which sessions they are interested in attending. Coleman said that every other Thursday there is time to talk with teachers about issues or have sessions. She said if Iowa City Human Rights Commission February 22, 2000 - 7:00 p.m. Page 4 someone wishes to offer training or a discussion, they are welcome to join the Thursday circuit. Coleman also mentioned that there are student representatives on the Equity Committee. Right now the committee is conducting a survey of parents and students in order to develop "report cards" for how the schools are perceived as performing. This helps them to get a baseline on where the hot spots are. Shank asked if Coleman receives more complaints about race than other protected categories. Coleman said this year there have been more complaints based on race. She said part of the district's challenge is to get people who do not have the opportunity to receive specific training (such as bus drivers, food service workers, etc.) to understand what the policies are. She said there have been a lot of complaints about harassment because parents are hearing the message to let the schools know if they feel their child is being harassed. She said racial comments (derogatory terms) are also a problem. Coleman said they are also struggling with demographics and boundaries because of expectations and the publicity received when the Iowa Tests of Basic Skills (ITBS) scores are published. Pittman asked if each school's plan was available to the general public. Coleman said the General Plan is available. Within the plans, there are lesson plans and people could come to her office to see the plans. Warren said people do not seem to think human rights education is occurring because they are not aware of the work the schools are doing. She asked if Coleman had thought about how to get the word out to parents and other residents about the education going on in the schools. Coleman said schools and teachers are frustrated when they receive no response after having sent out invitations, announcements, and programs to parents; advertised in the newspaper; advertised on radio, etc. The policies are also spelled out in handbooks provided to parents. Warren suggested that perhaps schools could request that the principal talk about some of these things during assemblies where parents are present (such as orientations). Warren said she would feel good just knowing that human rights education is integrated into the curriculum. She said this is the complaint the Commission hears the most because people assume nothing is going on when they are not aware of it. Coleman said she would mention this to the principals and noted it could be a topic at an upcoming brainstorming session. Iowa City Human Rights Commission February 22, 2000 - 7:00 p.m. Page 5 Spooner asked if Coleman had a basic philosophy regarding diversity. Coleman said the ICCSD's mission statement speaks strongly about diversity. A member of HARRT in attendance said that she was very impressed with what the school district is doing for human rights education. She asked if there were specific programs dealing with diversity issues that high school students were required to attend. She said students seem to have the perception that there is nothing going on. Coleman said sometimes what students expect is a lot of fanfare; they do not expect the education to be part of the curriculum. There are additional activities that these students could attend (such as Spotlight on Diversity), but probably do not participate in. Simmons-Welburn asked for examples of diversity education in the curriculum. Coleman said at the high school level it would depend on the subject area and what unit the teacher is on. There is a seven-year cycle including what should be covered. She said they have a policy on what the curriculum must include, but would not be able to name specifically what teachers are doing in each building. She said she could refer Simmons- Welburn to specific teacher's lesson plan boxes where this information is clearly shown. Shank said a woman from the Gazette is interested in human rights issues. She had asked Shank if she knew of people who would be interested in writing articles. Shank suggested that Coleman write an article about what the schools are doing. Coleman said she is working Joe Coulter who is working with Mary Sue Coleman. The funds from the joint effort currently help the district to feed students who attend Tuesday night tutoring sessions. They are also thinking about awareness activities for parents. The district has found that parents are extremely busy and sometimes will not even show up for conferences; however, people do seem to be buying in to what the schools need to do. Coleman said, "the most important thing is to provide a balanced education, but it is becoming more critical to provide students with an education period." Simmons-Welburn commented that there seems to be assistance for students who are struggling with career decisions or schoolwork but questioned whether there is a program for high-achieving students. She said these students also need support in developing their talents, and could benefit from being exposed to role models in higher education (such as college students enrolled in math and science programs). Simmons- Welburn noted that the current program does have a good focus, but just wanted to suggest a possible expansion of the program. Iowa City Human Rights Commission February 22, 2000 - 7:00 p.m. Page 6 Warren asked what percentage of the student body were persons of color and what percentage were teachers. Coleman said more than 18 percent of the student body are persons of color and less than 0.5 percent are part of the teaching population. Warren said that she has seen children being persecuted for perceived sexual orientation and asked what type of education happens in the diversity curriculum surrounding this topic. Coleman said there is information in the family living curriculum for secondary students; however, there is very little education on this topic for elementary students. Coleman is currently working with United Action for Youth on some initiatives. They are struggling with how best to approach the curriculum because of strong political opinions. The curriculum review process will be critical in deciding how to introduce this education in K-6. Coleman said they had not actually thought about this type of education for the elementary students but the idea was brought to their attention. She said the district needs to address the issue with the teachers first and provide training. Coleman said the only way anything will change is if schools are open and honest. If something is going on at a school, the principal should know. She said most schools like to nip problems in the bud right away because they take pride in their schools. If there is a situation with name calling, etc., children should be taught that this behavior will not be tolerated. She said sometimes she provides posters on specific topics in order to help train people on such things as what to listen for on the playground and how to resolve conflict. These posters can be placed in school building hallways. A parent at the HRC meeting asked-how the district could get information to people who do not have children in the school system. Coleman noted that it would be harder to reach that audience and they would need to explore this idea. The HARRT member in attendance said this may be something that HARRT could address. Coleman asked the HRC to direct people to her office if they receive related questions from parents or others in the community. 5. NEW BUSINESS: New commissioner Maureen Howe was introduced. She will serve on Team C with Thomopulos and Jehle. Commissioners introduced themselves to Howe. 6. OLD BUSINESS: Iowa City Human Rights Commission February 22, 2000 - 7:00 p.m. Page 7 People of Color Resolution MOTION: Madin moved that the Human Rights Commission recommend to City Council that to the extent such terminology is consistent with the intention of any particular ordinance, resolution or document and consistent with any federal, state, or local laws, the term "minority" not be used and, when appropriate, be replaced with "people of color." She said that if this were adopted, this is what the Commission would request of the City Council. Spooner seconded the motion. The motion was carried by a vote of 8-0. Warren asked Shank if the letter to Rettig regarding the HRC's reaction to Rettig's recommendations had been finished. Shank said that she had a first draft, but the issue of having jurisdiction over the UI would be on the March agenda. Major asked about the status of the change to the Human Rights ordinance. Shank said the definition has been changed and the last sentence has been deleted. A third vote approving the change would be needed. Warren asked about the HRC's participation in Cultural Diversity Day. Major said the Commission had the best location they have ever had for the table and they handed out a lot of brochures. One person asked for a copy of the ordinance and Major directed the person to Shank. Human Rights Breakfast speaker Commissioners discussed an extensive list of potential speakers for the Human Rights Breakfast. The list included: · Traevena Potter-Hall - Director of the Iowa Commission on the Status of African-Americans in Iowa · Dave Leshtz- Iowa Civil Rights Commissioner- Disabilities Educator · Alison Ames Galstad - Director, Coralville Library · Salome Raheim - Director of Social Work - University of Iowa (UI) · Eddie Moore, Jr. - Assistant Dean of Students & Director of Intercultural Life at Cornell College, Mt. Vernon, Iowa · Janusz Bardach - Author of the book Man is Wolf to Man · Paul Rettish - Director of International Education in the UI College of Education · Joe Knight - Assistant Provost - Attorney · Phil Hubbard · Codeis Moody - State Human Rights Director · Osha Davidsen Iowa City Human Rights Commission February 22, 2000 - 7:00 p.m. Page 8 Major said he wished to promote Moody, the State Human Rights Director, for speaker because the Breakfast is the HRC's showcase and she could see how the Commission operates; however, this would break from the tradition of having a local person speak. Warren noted that the Commission really does not know a lot about her and has not heard her speak. Shank suggested that the Commission write a letter and invite her to a meeting. Warren and other commissioners agreed that inviting her for a visit would be a good idea. Simmons-Welburn said that she thought Potter-Hall would be a good candidate for speaker because she is in a position to change the direction of State government yet still has a local connection. She also believed Bardach would be a good speaker for the Breakfast because he would bring a global approach to human rights. She said Bardach's book is the story of how he survived concentration camps and noted that local school kids are reading his book. His wife was honored at the Breakfast last year. Larew said that she would like to see Leshtz as the speaker. Shank said that she called him after she placed his name on the list. Leshtz said that he probably would not accept because he thought there were other people who would be better. Thomopulos said that she would be in favor of Bardach. After narrowing the list of candidates, commissioners agreed that they could first ask Janusz Bardach about his availability. If he is not available, they would contact Potter-Hall. Martin asked about the plans for the town meeting/forum on racial profiling. Simmons-Welburn, Thomopulos, and Warren agreed they would meet to brainstorm and talk about speakers. 7. REPORTS OF COMMISSIONERS: Warren said Jehle left some clippings for commissioners to peruse. Thomopulos reported that the UI HRC would be holding a forum the next day related to sweatshop labor issues. Larew said HARRT had met that afternoon and are moving forward on plans for the media roundtable. Major said he had been attending the police/citizens academy and has learned a lot about how police operate. Unrelated to this, Major suggested that Larew invite KCJJ to the media roundtable because of their coverage of some issues. He said that he is also disappointed with how the Iowa City Human Rights Commission February 22, 2000 - 7:00 p.m. Page 9 newspapers have been reporting issues of racism in the schools but then do not allow schools the chance to respond. 8. STATUS OF CASES: Shank said that as far as she knew, the conciliation for Team C would still occur on March 23rd. In another case, the lawyer for the complainant said that he would try to have this resolved by March 3rd. Shank told him that was the 90-day deadline. 9. ADJOURNMENT: Larew moved to adjourn the meeting. Spooner seconded the motion. The motion was carried and the meeting was adjourned at 9:14 p.m. HRC022200.doc IOWA CITY HUMAN RIGHTS COMMISSION "~P"' IOWA CITY PUBLIC LIBRARY - MEETING ROOM C MARCH 28, 2000 - 7:00 P.M. MEMBERS PRESENT: Mary Larew, Charles Major, Diane Martin, Janice Simmons-Welburn, Rick Spooner, Mettle Thomopulos, Jan Warren MEMBERS ABSENT: Maureen Howe, Joan Jehle STAFF PRESENT: Elizabeth Harken, Heather Shank OTHERS PRESENT: 1. CALL TO ORDER: Chairperson Warren called the meeting to order at 7:05 p.m. 2. APPROVAL OF THE MINUTES: Warren noted that Joe Coulter's name was misspelled on Page 5. MOTION: Martin moved to approve the minutes from the February 22, 2000 meeting as corrected. Larew seconded the motion. The motion was carried by a vote of 7-0. 3. RECOMMENDATIONS TO COUNCIL: 4. NEW BUSINESS: Warren said a City Council member asked that the Human Rights Commission (HRC) look into where City uniforms/clothing are made as part of the movement against sweatshops. Shank reported that Dale Helling reviewed where City uniforms are made. The clothing is made in the United States and Puerto Rico, not in countries associated with sweatshops. She also reported that an order for t-shirts with the City logo had been cancelled because the shirts would have been made in some of the countries in question. Shank said the City plans to compose a Social Responsibility policy including a list of businesses that have been approved. She said the UI Human Rights Committee and the UI Students Against Sweatshops wants the University to join the Worker's Rights Consortium (WRC). She said the WRC is not completely developed yet but is getting there. Shank explained that the Fair Labor Association (FLA), the association the UI currently belongs to, is being criticized because the businesses hire their own monitors, among other things. People are skeptical that the businesses and the FLA are monitoring the problem closely enough. Iowa City Human Rights Commission March 28, 2000 - 7:00 p.m. Page 2 Warren said that she and Shank would write a letter to the Council member who had the concerns about clothing purchases. Shank said that she placed the letter on the Iowa Peace Institute in commissioners' packets for their information. Warren noted that contact information was included in the letter if commissioners had questions. Shank also mentioned that the HRC usually has a proclamation in April for Fair Housing Month that is read and signed by the City Council. 5. OLD BUSINESS: Martin asked if HUD had made a decision yet on whether Iowa City's ordinance was substantially equivalent. Shank said Davenport recently submitted their ordinance and now has an agreement with HUD. She also found out that Iowa City's ordinance is being reviewed in Kansas City, but was not able to obtain any further information. Warren stated that the amended definition of "sexual orientation" had been approved by the City Council and a copy of the ordinance was included in commissioners' packets. Warren said she met with Simmons-Welburn and Thomopulos about the town meeting. They were still working on determining and contacting the panelists. Memo from Eleanor Warren said Janelie Rettig had raised the issue of the Iowa City Human Rights Commission having jurisdiction over the University of Iowa. Law student intern Elizabeth Harken conducted research on the issue and City Attorney Eleanor Dilkes drafted a memo concerning Harken's findings. They concluded that although the Iowa Supreme Court has not addressed the issues of whether a city may enforce its local human rights ordinance against a state university, the answer is likely that it cannot. Harken said this issue is something to keep an eye on. Warren requested that a copy of the memo and research be forwarded to Rettig and to Susan Mask. Warren said she wanted them to know that the HRC took Rettig's concerns seriously and that at this point, the Commission will not attempt to have jurisdiction over state agencies, including the UI. Warren added that she felt the University does have processes in place for employees to make their complaints heard and dealt with. Shank said Janusz Bardach accepted the HRC's request that he speak at the next Human Right's Breakfast. Iowa City Human Rights Commission February 22, 2000 - 7:00 p.m. Page 3 Commissioners also discussed an email included in their packets about the Davenport City Council voting 7-3 in favor of adding sexual orientation to the city's civil rights ordinance. There are now four cities in Iowa (including Iowa City, Ames, Cedar Rapids, and Davenport) that have voted in favor of this addition. Shank said Dubuque is still working on this. Shank suggested the HRC invite Corleis Moody, the State Human Rights Director, to one of the Commission's meetings. Warren said she would write the letter. Martin asked what is happening with the State Civil Rights Commission's task force that is studying the issue of adding sexual orientation to the State's Civil Rights Code. Warren suggested that Dave Leshtz be invited to attend a meeting to talk about the progress of the task force appointed by Governor Viisack. Leshtz is a member of the Iowa Civil Rights Commission and the task force. Shank said she would extend the invitation. 6. REPORTS OF COMMISSIONERS: Simmons-Welburn said the UI Committee on Diversity would be holding a forum titled "Diversity in the Classroom - How it Happens." Larew said that HARRT needs more groups to help sponsor the media roundtable in order for the event to take place. Warren asked if someone from HARRT could be involved on the town meeting panel and if HARRT could also help co-sponsor the town meeting. Larew said that would be a possibility. Shank noted that the Iowa Civil Liberties Union also wants to help co-sponsor the town meeting. Larew thought co-sponsoring would be a good idea and mentioned how HARRT is new and the involvement with other groups would help lend HARRT credibility. Warren said there has been discussion at the State about a new award called the "Matthew Shepard Award." She also heard that'there would be a good speaker at the ICLU meeting in May. In addition, Warren said she has been involved in a teleconference discussing women in higher education. One of the speakers was Jenetta Cole. She recommended that others go to hear her speak if given the opportunity. 7. STATUS OF CASES: Warren said that all teams have cases to work on at this time. Martin pointed out that everything from 1996 and 1997 has made progress and is now in legal or has had a decision made on the case. Shank said that when she first started with the City there were 35 cases pending and 49 Iowa City Human Rights Commission February 22, 2000 - 7:00 p.m. Page 4 new cases came in. With additional staff, they are making steady progress. 8. ADJOURNMENT: Larew moved to adjourn the meeting. Spooner seconded the motion. The motion was carried and the meeting was adjourned at 7:41 p.m. HRC032800.doc MINUTES Agenda item 3A IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING - 2nd FLOOR CONFERENCE ROOM THURSDAY, MARCH 23, 2000 - 5:00 PM Members Present: Winston Barclay, Linda Dellsperger, Mary McMurray, Shaner Magalh~es, Mark Martin, Lisa Parker, Jesse Singerman, Jim Swaim, Staff Present: Barbara Black, Susan Craig, Larry Eckholt, Debb Green, Heidi Lauritzen, Kara Logsden, Martha Lubaroff, Liz Nichols, Others: Adam Lowenstein, Gazette, Fred Lucas, Press Citizen CALL TO ORDER: President Martin called the meeting to order at 5:00 p.m. APPROVAL OF MINUTES: ~, The minutes of the special meeting of February 14, 2000 and the regular meeting of February 24, 2000 were approved unanimously after a motion by Dellsperger/Swaim. UNFINISHED BUSINESS Building Project: Office Hours: It was agreed that Trustees would schedule additional office hours. Craig was asked to come up with a schedule, varying the times. They felt it would be wise to wait until Council votes on a referendum. Trustees thought that office hours twice a month until November would be helpful. Swaim suggested office hours a few times a year when there is not an issue; simply to have it set up on a regular basis and not vary the times. Craig reported that she had heard no concerns about the referendum date of Nov 7. A preliminary contact has just been made with the bond attorney. It appears very complicated and for several reasons it is felt that the full amount of the project will need to appear on the ballot. In order to deduct private fund raising from the ballot, it has to be in hand. Depending on whether private space is leased or purchased it can affect that portion. Should the Board recommend to Council that the space be leased or sold? Atkins will attend special meeting with Board to walk through those options. A tentative date has been set for April 6 at 5:00 p.m. here in Meeting Room A. It likely could be placed on Council's agenda for their April 18 meeting. NEW BUSINESS Policy Review: Use of Cardholder file. There were some formatting changes. Registration records of cardholders are not specifically exempt from public examination unless a policy exists that says these records are confidential. According to Iowa law, non-exempt records are public records unless we have a policy that includes a statement that says they are confidential and the purpose is one acknowledged in the code. It was recommended that we delineate organizations such as ICPL and Friends as the only two organizations that can use the cardholder list. Swaim stated that although some other purposes may be legitimate it was more important to protect the privacy of cardholders. A motion to approve was made by Swaim and seconded by Barclay. There was no further discussion and the motion was approved unanimously. Policy Review: Library's Confidentiality Policy A paragraph was added noting related policies and laws, of a general-purpose statement. Added language in an attempt to clarify when we make exceptions and share information that is otherwise confidential and put in writing what, in fact, we have been doing. An example of an exception is when someone has possession of the card. We inform parents of minor children about materials that have generated outstanding fines, Another exception is for collection agency or law enforcement. Police are contacted when costly AV equipment is not returned as well as large numbers of books. There were no suggested amendments. Singerman moved approval, Dellsperger seconded. Motion passed unanimously. STAFF REPORTS Legislative News: Craig reported on items that could affect the Library. The Enrich Iowa program in the education bill is being funded at considerably more. A new section has been added that requires that if you receive Enrich Iowa funds you need to have Internet filtering program or service in your Library. The language is not clear about how many machines need to be filtered. The Governor is opposed to it and has line item veto. Craig isn't sure about line item in this type of appropriations bill. She has heard that a proposal will be forthcoming to eliminate this language. The Iowa Library association is gathering information that says Internet has not been a problem in Iowa libraries and it is not necessary to use filter software. It should be a local issue and Craig thinks that a majority of legislators will respond to this. FunclOg for Regional Libraries was cut dramatically; about 40%, with no warning, discussion, or planning'. This will have a big impact on many small libraries in Iowa. All of this is subject to change. Craig encouraged Trustees to contact state legislators. New furniture for Technical Services. Hopefully by next month we'll have a tour of the area outfitted with new modular furniture. Staff worked with the architects and followed up on their suggestions as far as vendors and furniture choices that could easily be used in a new building. Personnel Policy is still in Legal Department. City is proceeding with negotiations about purchasing the Lenoch & Cilek property. Craig will send Board a confidential memo in the next several weeks. Development Office report: Eckholt reported that the consultant was here this week. The consultant interviewed about 20 people thus far. Next week they will conduct more interviews hoping for a total of about fifty. These are prospects and people who will be involved in the campaign. He hopes to have a final report by the April 26 meeting of the Foundation. They are getting responses from a mail survey and working on a focus group. Eckholt will be leading a roundtable discussion on fundraising for libraries at the Iowa Friends of Libraries statewide meeting. Dellsperger expressed interest in attending. Martin expressed appreciation for Eckholt's resignation from several boards to avoid any appearance of conflict of interest and in the interest of over commitment. Craig included information about a web site for library news. She also included information on teleconferences for trustees. Any interest, let Lubaroff know. Included the article about "Fired Up of Iowa City" children's program during spring break. PRESIDENTS REPORT Martin appointed the following trustees to serve on the committee to evaluate the Director. Parker, Magalh~es, Prybil. COMMITTEE REPORTS Barclay expects that his article will appear in Saturday's Gazette. He will be on Roy Justice's call-in show sometime next week at 9 am. Dellsperger is in the process of identifying 12-15 service organizations to contact between now and November. Barclay observed that the publicity appears to have turned around and appears friendlier. Parker was asked to work on a recommendation for an Iowa City Chamber of Commerce task force to study the issue of a new building. COMMUNICATIONS Magalh~es reported on a complaint from a patron who was objecting to our policy that did not allow organizations to schedule regular meetings for several months at a time. The purpose of our meeting room policy is to allow availability for single-type of events and if we allowed regular, monthly group meetings, it would leave no availability for library programs, spontaneous meetings, forums, etc. He's also been asked about the ability to view the architects' drawings. Craig explained that when the tax forms come down on May 1, we would place the plans up on the big wall in the lobby. DISBURSEMENTS Review VISA expenditures for February~ Approve disbursements for February Singerman moved approval. Swaim seconded. Motion passed unanimously Public Discussion. Jim Waiters was invited to address the Board. He described himself as a strong supporter of the library and committed to support of the referendum. He shared an observation he made of precinct analysis. He believes that the referendum will rise or fall on the Southeast side of Iowa City. He urged the Board to be very proactive in that part of town as well as the East Side. He feels this needs to be done well in advance of the election. He distributed an article from an American Library Association journal regarding after-school programs. Martin thanked him for coming. Swaim asked for follow-up in April/May about after school programs. SET AGENDA ORDER FOR MEETING ADJOURNMENT: Dellsperger/Magalh~es Minutes taken and transcribed by Martha Lubaroff IOWA CITY PUBLIC LIBRARY Agenda item 3B BOARD OF TRUSTEES SPECIAL MEETING - APRIL 6, 2000 5:00 PM - MEETING ROOM A Members PreSent: Linda Dellsperger, Shatier Magalhies, Mark Martin, Linda Prybil, · Jim Swaim Staff Present: 'Barb'Black, Susan Craig,'!Larry Eckholt, Maeve Clark, Kara Logsden, Martha Lubaroff, Liz Nichols Others: Steve Atkins, City Manager, Adam Lowenstein, Gazette, Fred Lucas, Press Citizen, Kevin O'Malley, City Finance Director Martin called the meeting to order at 5:15 p.m. Martin welcomed our guests. The only agenda item was a discussion of financial issues related to the bond referendum. Atkins explained that by law and by practice, when a bond is to be sold, a bond attorney needs to be consulted for a bond opinion. This opinion determines that everything is in compliance with state and federal laws and that everything is in order. Bond counsel determines that we are in compliance with IRS rules and regulations arbitrage are met. In Iowa there is essential corporate purpose. and general corporate purpose to issue bonds. General corporate purpose requires a public referendum if the amount exceeds that set by state law. The bond attorney determines that as well. We have to be assured that the amount of money and how it is distributed meets state law. The Board has proposed that an $18.4 million project results in a $15.4 million-bond issue. However, the bond expert has said that we cannot reduce the dollar authorization based on the contingent nature of donations, and sale of property. We must go for an $18.4 million bond issue. We are permitted to fund raise, and up to 60 days before the election, if we have raised a significant portion of the funds and have the cash on hand, we can reduce the amount on the referendum ballot. Assuming that much of the fund raising will be in the form of pledges rather than cash, a bank could buy the pledges. They will guarantee cash for you and you agree to their fees. That can be negotiated with a bank if we choose, however that choice has other ramifications that need to be dealt with. The law permits us to have limited private purpose use of a public bond. Up to 10% of the value can be used for private purposes if the property remains in the City's hands. If it were built to be sold, we would then have to determine a way to finance the commercial component and have sufficient margin to finance it. Would we be better off to build the commercial space and lease not sell it? This is a policy question for the ICPL Board of Trustees Agenda item 3B Special Meeting - April 6, 2000 Page 2 Board to consider and take to Council. It sets up issues of managing space downtown and is something to think about. Atkins said it would be possible to lease the space; use the income to retire the debt, which would then leave options for future use of the space either by the library or other city unit. If Council does not agree to that we would have two separate bonds: non-taxable bonds and taxable bonds if we sell the retail space. Leasing the space keeps us out of the taxable issue. We might need some type of declaration that would be included in the bond issue, that after 20 years, for example, we might sell the retail space. Atkins said leasing the space gives us the ability to decide who or what goes in the property. At what point does the Council have to specify the dollar amount? At the time of the resolution, however it can be amended 60 days prior to the election. In response to a question, Atkins said the City would hire someone to manage the property so it would not be a burden on library or city staff. q, Swaim likes the idea of renting the retail space. Dellsperger is uncomfortable with complicating the ballot language with two types of bonds and so is also in favor of leasing the space. In terms of leaving $18.4 million on the ballot and then successfully raising $1.2 million by August, can we keep the $18.4 million on the ballot and then repay the money? Atkins explained the $18.4 million is an authorization. We cannot go over but can go under. We may be extremely successful with fundraising or obtain great bids. The ballot language means that we are asking the public's permission to borrow up to $18.4 million. The only reason to tinker with the language is if we feel the public would object to $18.4 million as an amount and want to reduce the amount that appears on the ballot. Legally City Council could say No to the project even if the referendum passes. We do not actually sell the bonds until after they have been authorized. Then we have two years to finish. Atkins says you go to market when you believe it's in your best interest. Atkins encouraged Eckholt to go to a bank and become familiar with the process of buying pledges for a fee so that option can be discussed. The Board will discuss this issue at its regular meeting in three weeks and take action. They will take an official position on what we want to do and why. We have an obligation to be up front to the public with the terms and conditions. It was suggested that Martin call the Mayor and get approval for putting on the Council's May 1 meeting. All around the table were in favor. Martin wants to be careful to develop consistency with what we present to the public. Craig expects a significant private component to be part of the fund-raising and we can still emphasize that during a campaign. Council may stipulate what type of businesses they want us to lease too. We will get some financial information about the cost to the taxpayers. O'Malley will prepare that. ICPL Board of Trustees Agenda item 3B Special Meeting - April 6, 2000 Page 3 When can we buy the space? Atldns is sure the purchase will be contingent on passing of the bond referendum. We could own the land shortly after passing the bond if it is part of the agreement, whatever date is in the purchase agreement when it is completed. Adjourned at 5:50 p.m. Minutes taken and transcribed By Martha Lubaroff MINUTES IOWA CITY TELECOMMUNICATIONS COMMISSION MONDAY, MARCH 27, 2000 - 5:30 PM CIVIC CENTER LOBBY CONFERENCE ROOM MEMBERS PRESENT: Betty McKray, Cathy Weingeist, Jim Pusack, Terry Smith, Steve Hoch STAFF PRESENT: Drew Shaffer, Dale Helling, Bob Hardy, Mike Brau OTHERS PRESENT: Beth Fisher, Rene Paine, Phil Phillips, Lanae Juffer, Miriam Bennett, Tara Logsden RECOMMENDATIONS TO COUNCIL The Commission voted unanimously to recommend to the City Council to approve the proposed contract with PATV to provide public access services. SUMMARY OF DISCUSSION Paine reported that PATV will be hosting the Midwest Regional Conference of the Alliance for Community Media April 14-15. Most events will take place at the Iowa City Public Library. Fisher reported that the library has 20 live shoots planned for April. Logsden reported that the State of Iowa Library will be taking a tour of the library to see how the Iowa Communications Network (ICN) interconnection to Meeting Room A operates in conjunction with the access channel. Juffer reported that the payment center located at AT&T's office at 546 Southgate will be moved to 702 S. Gilbert St., suite 104. This site will also handle equipment exchanges. AT&T is conducting a system-wide audit to check for illegal connections. To date 1695 homes have been inspected and 117 illegal connections discovered. Hoch said that @Home still will not credit refunds for outages as required by the Iowa City franchise. This problem must be addressed. Hoch also said that he bought the service based, in part, on the claims @Home made regarding transmission speed. Pusack inquired whether methods exist that consumers might use to determine if @Home is providing a level of service advertised by AT&T. Shaffer reported that the FCC ruled in favor of the City, in part, and in favor of TCI, in part, regarding an appeal of a local rate order from 1996. Refunds due subscribers will be determined. Hoch moved and Pusack seconded a motion to recommend to the City Council that they agree to the proposed contract with PATV for the operation of the public access channel. The motion passed unanimously. Smith reported the final agreement differs very little from the previous drafts that the Commission had been working on. Minor changes were made to sections dealing with submitting reports to the Commission. ELECTION OF OFFICERS Hoch nominated McKray to continue as chair. Weingeist seconded the nomination. McKray was unanimously elected chair. Hoch nominated Weingeist to continue as vice-chair. Pusack seconded the nomination. Weingeist was unanimously elected vice-chair. APPROVAL OF MINUTES Pusack moved and Hoch seconded a motion to approve the 2/28/2000 minutes. The motion passed unanimously. Smith moved and Pusack seconded a motion to approve the amended 3/6/2000 minutes. The motion passed unanimously. ANNOUNCEMENTS OF COMMISSIONERS None. SHORT PUBLIC ANNOUNCEMENTS None. PATVREPORT Paine reported that PATV's booth at the Business Fair was quite successful. PATV will hold a ten- year anniversary celebration on March 31 from 12-6 p.m. at their office at 623 S. Dubuque St. The public is invited. PATV wiI1 be hosting the Midwest Regional Conference of the Alliance for Community Media April 14-15. Most events will take place at the Iowa City Public Library. A fundraising telethon will be held June 23-24. LIBRARY REPORT Fisher reported that 20 live shoots are planned for April. Many of the programs will center on poetry, as April is poetry month. Among the programs are 2 episodes of the Lunch at the Library series, several poetry readings and workshops for children and adults, an episode of the Hancher series What Makes It Great. Logsden reported that the State of Iowa Library will be taking a tour of the library to see how the Iowa Communications Network (ICN) interconnection to Meeting Room A operates in conjunction with the access channel. ICN officials are looking into better ways of making use of their classrooms in libraries. AT&T REPORT Juffer distributed a written response to questions raised by the City regarding the cable modem service @Home. Juffer reported that the payment center located at AT&T's office at 546 Southgate will be moved to 702 S. Gilbert St., suite 104. This site will also handle equipment exchanges. Three additional customer service representatives will be added to handle the increase in calls due to the local office taking @Home service calls beginning May 15. AT&T is conducting a system-wide audit to check for illegal connections. To date 1695 homes have been inspected and 117 illegal connections discovered. When illegal connections are discovered they are disconnected and the residents are sent a letter. AT&T anticipates offering local telephone service in 12 months. Hoch said that @Home still will not credit refunds for outages as required by the Iowa City franchise. This problem must be addressed. Hoch also said that he bought the service based, in part, on the claims @Home made regarding transmission speed. @Home does not deliver speeds anywhere close to that claimed. Pusack noted that AT&T's written response to questions posed by the City does not address the issue of actual top speed ever delivered to any subscriber in Iowa City. Pusack asked if it is possible that @Home could ever deliver speeds "up to 100 times faster than a 28.8 modern" as advertised. Speed tests conducted through the Microsoft Network web site show that speeds vary greatly and are generally no faster that 300 Kbs, or about 10 times faster than a 28.8 modem. Pusack asked ifAT&T had any preferred tools to determine if a subscriber's computer is functioning optimally and is receiving data as thst as the network can provide it. Jult~r said ATS:T can check a subscriber's speed at the head-end. Juffer said she will check with @Home for the best method of determining if a customer has optimum speed. Hoch said speeds are rarely more that 10 time the speed of a 28.8 modem. SENIOR CENTER REPORT Bennett reported that a committee has been formed of Senior Center TV volunteers to assist in moving to their new space. They will be working to develop a list of needs for their new studio. A new work- study student will be hired. MCLEOD REPORT No representative from McLeod was present. Shaffer reported that Helling would be sending McLeod a letter inquiring into their future plans in Iowa City. ECCREPORT No representative was present. LEGALREPORT Matthews was ill. CITY CABLE TV REPORT Hardy reported the Media Unit anticipates more requests for political programming in April. Preparations are being made for the move to the new multi-facility parking ramp. The Community Television Service (CTS) will be developing a program to conduct more outreach. Shaffer reported that the FCC ruled in favor of the City, in part, and in favor of TCI, in part, regarding an appeal of a local rate order from 1996. Refunds due subscribers will be determined, but it is likely to be a small amount. Shaffer referred to the letter from AT&T regarding installing cable service to the Old Capital Mall. The franchise agreement stipulated that Old Capital would be wired by the end of the rebuild, but it was not. AT&T considers the $350,000 cost a franchise-related cost and would be legally entitled to pass the cost through to consumers through the rate base. Getting the access channels listed on the digital program schedule is still being pursued. There is a cost of about $90 per month to be listed. Pusack said at some point someone must decide who is to be included in the listings. It is doubtful KCRG pays to be listed in the channel guide. A digital listings would be a great benefit to the access channels. Shaffer reported receiving seven complaints-one about a bad cable modem, two about rate increases, one about a problem with @Home billings, one regarding an AT&T customer service representative giving a long distance phone number for information on the channel line-up, one about billings, and one about @Home not offering direct billing through their bank. McKray noted an article about problems with the @Home system around the country. Hoch asked about the level of complaints before the City takes formal action. Shaffer said that the letters sent to AT&T, putting things on paper, creating a paper trail and documentation, is the best way to proceed and could be used in any formal process. ACCESS SURVEY Shaffer reported that the first calls for the access channel survey would be made today. The survey will be completed in about one month and cost about $12,793.79 PATV CONTRACT Hoch moved and Pusack seconded a motion to recommend to the City Council that they agree to the proposed contract with PATV for the operation of the public access channel. Smith reported the final agreement differs very little from the previous drafts that the Commission had been working on. Minor changes were made to sections dealing with submitting reports to the Commission. Weingeist asked who would pay in the case that a disagreement would go to mediation as outlined in the contract. Helling said that customarily the cost is split among the parties. Smith said that the definition of community programming added "trained producer" to clarify that programs counted as community programming could be produced by those other than PATV staff. Weingeist noted that there is no accounting for any additional funds if McLeod or another cable operator were to provide service in Iowa City. Helling said that the contract would not preclude PATV from receiving additional funds. Hoch said the contract could be renegotiated if another cable operator were to provide service to Iowa City. Paine said that the PATV Board would review the contract at their meeting on Thursday. Hoch's motion to recommend to the City Council that they approve the contract with PATV as amended was unanimously approved. ADJOURNMENT Hoch moved and Weingeist seconded a motion to adjourn. The motion passed unanimously. Adjoumment was a 6:35 p.m. Respectfully submitted, Cable TV Administrator MINUTES PLANNING AND ZONING COMMISSION DRAFT: CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Ann Bovbjerg, Benjamin Chait, Pam Ehrhardt, Dick Gibson, Marilyn Schintler, Dean Shannon, Lea Supple MEMBERS ABSENT: None STAFF PRESENT: Sarah Holecek, Bob Miklo, Dennis Mitchell RECOMMENDATIONS TO COUNCIL: Recommended approval, by a vote of 7-0, of REZ00-0010/SUB00-0009, a preliminary plat of Village Green South Part 6, an 8.69-acre, 35-1ot residential development with one outlot and a rezoning to re-approve a Planned Development Housing Overlay (OPDH-5) Plan for property located at Wintergreen Drive, west of South Jamie Lane, subject to the final plat not being approved until Wintergreen Drive is final platted to provide access to Rosefield Drive and subject to a Conditional Zoning Agreement that contains conditions regarding wetland documentation, trail design, open space landscaping and dedication, subsurface drainage and basements, grading and erosion control, and the connection of Wintergreen Drive to Village Road. Recommended approval, by a vote of 7-0, of REZ00-0008/SUB00-0006, a preliminary plat of Washington Park Addition Part 11, a 10.1-acre, 8-lot residential subdivision and a rezoning from Planned Development Housing Overlay (OPDH-8) to Low Density Single-Family Residential (RS-5) zone for 2.01 acres for property north of Washington Street and east of Green Mountain Drive. Recommended approval, by a vote of 7-0, of REZ99-0001/SUB00-0001, a preliminary plat of North Airport Development, a 57.1-acre, 17-1ot commercial subdivision with three outlots, a preliminary Sensitive Areas Development Plan and a rezoning of 54 acres from Public/Intensive Commercial (P/CI-1) to Sensitive Areas Overlay-Public (OSA-P) for property located in the north part of the airport property, west of Riverside Drive, subject to the wetlands mitigation plan being approved by the U.S. Army Corps of Engineers and the land exchange agreement between the City and SupeNalu being resolved prior to City Council consideration of the preliminary plat/plan and rezoning. CALL TO ORDER: Chairperson Supple called the meeting to order at 7:33 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none· REZONING ITEM: REZ00-0005. Public discussion of an application submitted by Walden Wood Associates II, L.L.P. for an amended preliminary sensitive areas development plan for Walden Hills, Lot 52, a 4.89-acre, 31-unit residential development plan for property located in the Sensitive Areas Overlay (OSA-8) zone on the west side of Shannon Drive, south of Willow Creek. (45-day limitation period expires April 24, 2000) Planning and Zoning Commission Minutes April 20, 2000 Page 2 Miklo said the applicant has asked for an indefinite deferral of this item, as he is rethinking the design for this project. Bovbjerg said she was pleased to hear that. She said she hoped some of the items of concern are looked at, such as lower density and appearance. Public discussion: Therewas none. Public discussion closed. MOTION: Gibson moved to defer REZ00-0005, an application submitted by Walden Wood Associates II, L.L.P. for an amended preliminary sensitive areas development plan for Walden Hills, Lot 52, a 4.89-acre, 31-unit residential development plan for property located in the Sensitive Areas Overlay (OSA-8) zone on the west side of Shannon Drive, south of Willow Creek, indefinitely. Chait seconded the motion. The motion carried on a vote of 7-0. REZONING/DEVELOPMENT ITEMS: REZ00-0010/SUB00-0009. Public discussion of an application submitted by Glasgow Williams Real Estates Co. for a preliminary plat of Village Green South Part 6, an 8.69-acre, 35-1ot residential development with one outlot and a rezoning to re-approve a Planned Development Housing Overlay (OPDH-5) plan for property located at Wintergreen Drive, west of South Jamie Lane. (45-day limitation period expires April 20, 2000) Miklo said the staff report regarding this item was presented at the Commission's previous meeting. He said this application is now in order for approval, and staff recommends approval subject to the conditions outlined in the staff report. Public discussion: Therewas none. Public discussion closed. MOTION: Schintler moved to approve REZ00-0010/SUB00-0009, a preliminary plat of Village Green South Part 6, an 8.69-acre, 35-1ot residential development with one outlot and a rezoning to re-approve a Planned Development Housing Overlay (OPDH-5) Plan for property located at Wintergreen Drive, west of South Jamie Lane, subject to the final plat not being approved until Wintergreen Drive is final platted to provide access to Rosefield Drive and subject to a Conditional Zoning Agreement that contains conditions regarding wetland documentation, trail design, open space landscaping and dedication, subsurface drainage and basements, grading and erosion control, and the connection of Wintergreen Drive to Village Road. Bovbjerg seconded the motion. The motion carried on a vote of 7-0. REZ00-0008/SUB00-0006. Public discussion of an application submitted by Washington Park Partners for a preliminary plat of Washington Park Addition Part 11, a 10. 1 -acre, 8-lot residential subdivision and a rezoning from Planned Development Housing Overlay (OPDH-8) to Low Density Single-Family Residential (RS-5) zone for 2.01 acres for property north of Washington Street and east of Green Mountain Drive. (45-day limitation period expires April 20, 2000) Planning and Zoning Commission Minutes April 20, 2000 Page 3 Miklo said the staff report regarding this item was presented at the Commission's previous meeting. He said this application is now in order for approval, and staff recommends approval with no conditions. Public discussion: There was none. Public discussion closed. MOTION: Bovbjerg moved to approve REZ00-0008/SUB00-0006, a preliminary plat of Washington Park Addition Part 11, a 10.1-acre, 8-lot residential subdivision and a rezoning from Planned Development Housing Overlay (OPDH-8) to Low Density Single- Family Residential (RS-5) zone for 2.01 acres for property north of Washington Street and east of Green Mountain Drive. Schintler seconded the motion. The motion carried on a vote of 7-0. REZ99-0001/SUB00-0001. Public discussion of a City-initiated application for a preliminary plat of North Airport Development, a 57.1-acre, 17-lot commercial subdivision with three outlots, a preliminary Sensitive Areas Development Plan and a rezoning of 54 acres from Public/Intensive Commercial (P/CI-1) to Sensitive Areas Overlay-Public (OSA-P) for property located in the north part of the airport property, west of Riverside Drive. (45-day limitation period not applicable) Miklo said this application is in order for approval. He said staff recommends approval subject to the wetlands mitigation plan being approved by the U.S. Army Corps of Engineers and the land exchange agreement between the City and SuperValu being resolved prior to City Council consideration of the preliminary plat/plan and rezoning. Mitchell said he was available to answer any questions the Commission might have. Public discussion: There was none. Public discussion closed. MOTION: Chait moved to approve REZ99-0001/SUB00-0001, a preliminary plat of North Airport Development, a 57.'l-acre, ~7-1ot commercial subdivision with three outlots, a preliminary Sensitive Areas Development Plan and a rezoning of 54 acres from Public/Intensive Commercial (PICI-1) to Sensitive Areas Overlay-Public (OSA-P) for property located in the north part of the airport property, west of Riverside Drive, subject to the wetlands mitigation plan being approved by the U.S. Army Corps of Engineers and the land exchange agreement between the City and SuperValu being resolved prior to City Council consideration of the preliminary plat/plan and rezoning. Schintler seconded the motion. The motion carried on a vote of 7-0. VACATION ITEM: VAC00-0001. Public discussion of an application submitted by Sue Travis requesting a vacation of the northernmost 80 feet of the alley along the west property line of 405 South Summit. Miklo said staff received a request that this item be deferred until the Commission's May 4 meeting. Planning and Zoning Commission Minutes April 20, 2000 Page 4 Public discussion: There was none. Public discussion closed. MOTION: Chair moved to defer VAC00-0001, an application submitted by Sue Trayis requesting a vacation of the northernmost 80 feet of the alley along the west property line of 405 South Summit, to the May 4, 2000 meeting of the Planning and Zoning Commission. Ehrhardt seconded the motion. The motion carried on a vote of 7-0. ELECTION OF OFFICERS: Ehrhardt submitted a slate of officers to be voted on and recommended by herself and Chait. The slate proposed Bovbjerg as Chair, Chait as Vice-Chair, and Shannon as Secretary. MOTION: Gibson moved to unanimously adopt the slate of officers as presented. Shannon seconded the motion. The motion carried on a vote of ~'-0. CONSIDERATION OF THE APRIL 6, 2000 PLANNING AND ZONING COMMISSION MEETING MINUTES: MOTION: Shannon moved to approve the minutes of the April 6, 2000 Planning and Zoning Commission meeting subject to amendments made at the informal meeting. Bovbjerg seconded the motion. The motion carried on a vote of 7-0. OTHER: Miklo said item number one on the pending list calls for review of the zoning and subdivision codes including street widths for compatibility with the Comprehensive Plan and the Community Housing Forum. He said staff has contracted with a consulting firm to do the initial review and to get an outside, unbiased look at the Codes. Miklo said the consultant will attend the May 1 informal meeting to discuss some of the issues. He said the consultant will most likely return for several meetings, and this will be a lengthy process of at least a year, if not two. Ehrhardt asked about the status of other items on the pending list, specifically the school zoning question. Miklo said there will be a meeting between the City Council and the School Board on April 26 to discuss that item. He said staff has done some research on the item and depending on City Council direction, this may be reviewed by the Commission at a future date. Ehrhardt asked about the North Planning District. Miklo said the workshops have been held, and staff will begin working on drafting the plan. He said staff hopes to have it before the Commission in August or September. Bovbjerg said there would be a workshop regarding north Dodge Street at Shimek School. Miklo did not know the exact date but said he could send out the information if Commissioners were interested. He said he believed a consulting firm, the DOT, and the City are sponsoring the meeting to get information about improving Dodge Street from where it intersects with Governor up to Interstate 80. Bovbjerg read a proclamation from the mayor honoring Lea Supple for her service to the City as a member and chair of the Planning and Zoning Commission. Planning and Zoning Commission Minutes April 20, 2000 Page 5 Supple said she found her position on the Commission to require a lot of work and time but also found it to be an educational experience. She said the biggest plus was working with everyone involved in the process and said that has been a thoroughly enjoyable experience. ADJOURNMENT: The meeting was adjourned at 7:55 p.m. ppdadm/min/p&z4-20~}0.doc POLICE CITIZENS REVIEW BOARD MINUTES - April 11, 2000 CALL TO ORDER Chair J. Watson called the meeting to order at 7:00 P.M. ATTENDANCE Board members present: L. Cohen, P. Farrant, P. Hoffey, J. Stratton and J. Watson. Staff present: Legal Counsel C. Pugh and PCRB Assistant S. Bauer. Lieutenant R. Wyss was also in attendance. CONSENT CALENDAR Motion by P. Farrant and seconded by L. Cohen to adopt the Consent Calendar, to include: a. Minutes 3/28/00 meeting b. Memorandum dated 4/4/00 from City Manager re meeting schedule c. ICPD March Training Report d. ICPD March Training Newsletter e. ICPD Training Bulletin 00-18 f. ICPD Training Bulletin 00-19 g. ICPD Training Bulletin 00-20 h. ICPD Training Bulletin 00-22 i. ICPD Training Bulletin 00-24 Motion carried, 5/0, all members present. RECOMMENDATION TO COUNCIL PCRB requests a 45oday extension of time to July 5, 2000, to file its Public Report on PCRB #99-08 because ( 1 ) the Board is awaiting additional investigative information from the Police Department, and (2) the Board will be interviewing the complainant. NEW BUSINESS None OLD BUSINESS None PUBLIC DISCUSSION None MEETING WITH CITY COUNCIL The Memorandum dated April 4, 2000, from the City Manager suggested a joint meeting with the PCRB and the City Council on May 1 at 6:30 p.m. Board members agreed to this date and time. A discussion followed regarding PCRB concerns/issues. One issue the Board would like to address is the sunset clause in the ordinance. It is the consensus of the Board that the PCRB should continue in existence beyond August 1, 2001. J. Watson will prepare a working document outlining the issues for discussion at the next meeting. J. Watson will call the Mayor in follow-up to Watson's earlier letter dated January 13, 2000. MEETING SCHEDULE · Special Meeting April 25, 2000 · Joint Meeting with City Council, May 1, 2000 · Regular Meeting May 9, 2000 · Special Meeting May 23, 2000 · Regular Meeting June 13, 2000 BOARD INFORMATION None STAFF INFORMATION S. Bauer - reported she gave a presentation about the PCRB to the Iowa City Chapter of the AARP on April 3. EXECUTIVE SESSION Motion by P. Farrant and seconded by P. Hoffey to adjourn into Executive Session based on Section 21.5 (1)(a) of the Code of Iowa to review or discuss records which are required or authorized bV state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22.7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by la w, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 5/0, all members present. Open session adjourned at 7:45 P.M, REGULAR SESSION Regular meeting resumed at 9:05 P.M. Motion by J. Stratton and seconded by P. Farrant to review the Chief's Report on PCRB Complaint #99-08 at level 8-8-7 B.l(b) and (e), interview/meet with complainant, and performance by Board of its own additional investigation, in accordance with the Ordinance. Motion carried, 5/0, all members present. Motion by P. Farrant and seconded by P. Hoffey to request from the City Council an extension of 45 days to July 5, 2000, to file its Public Report on PCRB #99-08. Motion carried, 5/0, all members present. Chair Watson stated additional information will be requested from the Chief regarding Complaint #99-08. ADJOURNMENT Motion for adjournment by P. Hoffey and seconded by L. Cohen. Motion carried, 5/0, all members present. Meeting adjourned at 9:06 P.M. MINUTES SENIOR CENTER COMMISSION TUESDAY, MARCH 21, 2OOO MEMBERS PRESENT: Lod Benz, Jay Honohan, Bill Kelly, Allan Monsanto, Chadty Rowley, Carol Thompson, and Deborah Schoenfelder and Mary Kathryn Wallace MEMBERS ABSENT: Joanne Hora STAFF PRESENT: Michelle Buhman, Linda Kopping, Susan Rogusky, and Julie Seal.. GUESTS PRESENT: Bart Bemardini, Jackie Hess, and Stan Good. CALL TO ORDER Honohan called the meeting to order at 3:10. MINUTES Motion: To a~prove the February minutes as distn'buted. The motion carded on a vote of 8-0. PUBLIC DISCUSSION None PARKING REIMBURSEMENT PROGRAM- Kopping Kopping gave a report of her continued work with Joe Fowler, Director of Parking and Transit, and Steve Atkins, City Manager, in order to relieve the parking concerns. On March 1, 2000 a parking reimbursement program was implemented. This program reimburses participants 50% of their parking fees when designated Senior Center parking spaces are full and they must park in a non-designated space that requires an houdy parking fee. Participants must have a Senior Center parking permit and park in the Chauncey Swan Parking ramp in order to qualify for this program. PARKING FACILITY/SKYWALK STRATEGIC PLANNING COMMITTEE - Honohan KCJJ donated $5000.00 worth of advertising time to promote the Skywalk fundraising effort. There will be numerous 30 and 60 second commercials. Television advertisements produced by AT&TMedia Services will begin aidng this week. The Committee met with members of the Nutrition Advisory Board and asked for a recommendation to the Board of Supervisors that the $25,000 left to the Senior Dining program by the Joella Antes estate be donated to the skywalk fundraising effort. The Board was not receptive to the Committee's request. The Committee attendod the City Council work session to discuss placing a public doorway on the south side of the parking facility directly across the alley from the Center's North Ramp entrance. Due to concerns with traffic, safety and visibility, the Council decided not to pursue planning or construction of this doorway. The Committee supports the City Councils decision. The Committee developed a handout of frequently asked questions concerning the sky- walk to be distributed at the upcoming Business Fair. The draft was reviewed and modified for distribution. ' MINUTES 2 SENIOR CENTER COMMISSION TUESDAY, MARCH 21, 2000 Motion: To approve the use of the amended Frequently Asked Questions and fundraising letter for distribution at the Business Fair and in local media outlets. Motion carded on a vote of 8-0. Kelly/Rowley DISPOSITION OF GOLF ROOM EQUIPMENT - Honohan Bemardini has contacted the Coralville Recreation Center's director about setting up the ddving range at their Center in Coralville. Motion: To have Kopping contact Julie Johnson at the Coralville Recreation Center about working out an arrangement for use of this equipment. Motion carded on a v~te of 8-0. Rowley/Wallace. SENIOR CENTER UPDATE Operations - Kopping Work on the Senior Center accreditation will start with a kickoff meeting for the members of the Standing Committee on Apdl 25 at 5:00 in the Assembly Room. Gerry Howe will open the meeting with a review of accreditation andits bener~s. Following Howe's presentation and catered meal, the group divide into three subcommittees in order to review responsibilities and timelines and to set-up future meeting dates. Representatives from the City Council and Board of Supervisors will be invited to attend in order to leam what is involved in the Senior Center Accreditation process. The fumiture project is nearing completion. Minor work in the coffee area and ground floor still needs to be completed. A grand re-opening celebration is scheduled for May 17t" during Older Americans Month, Several participants have expressed concerns to staff members regarding use of the AARP office for non-AARP business. In order to address these concems, Kopping would like to receive the following information from the President of the local AARP chapter, Harold Stager: 1. The number of AARP volunteers working in the office and a copy of their work schedule. 2. The number of community members who visit the office on an annual basis. 3. Schedule showing when the AARP office is staffed and open. 4. Any future plans for expanding services within the office and attached timeline. 5. Number of registered members in the local AARP chapter. Kopping would like to make this information available for commission discussion at the April meeting. Commissioners discussed current policies regarding the use of Senior Center space by political candidates and office holders. MINUTES 3 SENIOR CENTER COMMISSION TUESDAY, MARCH 21, 2000 Motion: To obtain information on the use of AARP office space as outlined and to have Honohan and Kopping review current policy for the use of Senior Center space and political candidates and office holders. Recommended policy changes will be brought to the April Senior Center Commission meeting for discussion.. Motion carried on a vote of 8-0. KellylRowley Pro.~rams - Seal An update of Apdl and May programming was presented. Volunteers - Rogusky Rogusky reported participation in the Council of Elders has declined and the group may cease to exist if volunteers can not be found. The Host/Guide program has been suspended until further notice. COUNCIL OF ELDERS - A report from the Council of Elders was given. CITY COUNCIL- Honohan\Schoenfelder A report of the City Council meeting was given. BOARD OF SUPERVISORS - Wallace A report of the Board of Supervisors meeting was given Motion: To adjoum. Motion carded on a vote of 8-0. Monsanto/Wallace The meeting adjourned at 4:50.