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2000-05-02 Info Packet of 4/20
---- ~ CITY COUNCIL INFORMATION PACKET '°/;,~r%~' April 20, 2000 APRIL 25 WORK SESSION ITEMS IP1 Agenda: Joint Meeting - Council and Iowa City School Board I APRIL 26 WORK SESSION ITEMS IP2 Agenda: Joint Meeting - Council, Board of Supervisors, Cities of North Liberty and Coralville, and School Board I MAY 25 WORK SESSION ITEMS I IP3 Letter from City Manager to Tim Shields: Goal Setting I MISCELLANEOUS ITEMS IP4 Meeting Schedule and Tentative Work Session Agendas IP5 Memorandum from Lisa Mollenhauer, Dennis Mitchell, and Misha Goodman-Herbst: Ad- Hoc Deer Management Committee Staff Recommendation IP6 Memorandum from City Clerk: April 3 Council Work Session IP7 Memorandum from City Clerk: April 10 Council Work Session IP8 Memorandum from City Clerk: April 12 Council Work Session IP9 Memorandum from City Attorney: Resignation of Assistant City Attorney Dennis Mitchell IP10 Memorandum from City Attorney: Winebrenner Ford v City of Iowa City IP11 Memorandum from Rob Winstead: Downtown Kiosks IP12 Release: S Clinton Street Lane Reduction IP13 Minutes: April 12 City Council Economic Development Committee IP14 Minutes: February i7 PATV IP15 City of Iowa City Quartery Investment Report - December 3i, 1999 to March 3i, 2000 Memo from City Manager regarding City Employee access to email at home. Invitationto Equal Pay Day Recognition on 5/20. 04-20-00 j IP1 City Agenda Joint Meeting Iowa City School Board City Council of Iowa City Tuesday, April 25, 2000 Council Chambers, Iowa City Civic Center 7:30-9:00 AM 1. Zoning applicability to School Districts 2. Tennis lights 3. DARE program 4. Alcohol issues 5. Highway 6 Pedestrian Overpass 6. Sidewalk and lighting issues on First Avenue 7. Mobile Home Tax 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1026 · (319) 356-5000 · FAX (319) 356-5009 Allenda ,loint Meetinll ~ohnson Coun~ Board of Supe~isors Ci~ of North Liber~ Ci~ of CoralviHe City of Iowa City Iowa City School Board Wednesday, April 26, 2000 Council Chmbers, Iowa City Civic Center ~:00-6:00 PM 1. Regional Water System (North Liberty) 2. Boundaries (School Bd.) 3. Mobile Home Tax (Iowa City) 4. Sioux Avenue (County) 5. County-wide transportation (County) 6. Alcohol issues (Iowa City) 7. Human Services Inventory (County) 8. DARE Program (Iowa City) 9. Community Centers (County) 10. Set date and location of next meeting 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 · (319) 356°5000 · FAX (319) 356-5009 April 18, 2000 Tim Shields Institute of Public Affairs #100 Oakdale Campus University of Iowa Iowa City, IA 52242 Dear Tim: The purpose of this letter will confirm our interest in having you serve as a facilitator for the Iowa City City Council's goal setting discussion set for Thursday, May 25. It is the Council's desire to have you conduct a morning session approximately 8 a.m. to 12 noon in which they would work toward a goal of how, collectively, they can work better together. We can discuss in more detail some of the issues. Your time commitment would be the morning of that day, and we plan to conduct the session here at the Iowa City Civic Center. I will attempt to provide a room and environment that is conducive to this discussion (it will be a public meeting). Sincerely, Stephen J. Atkins City Manager cc: City Council jw/Itdsa-shields.doc 410 EAST WASHINGTON STREET · IOWA CITY. IOWA 52240-1826 · (319) 356-5000 · FAX (319) 356-5009 City Council Meeting Schedule and Apri, 20. ~, Tentative Work Session Agendas )April 25 Tuesday 7:30a SPECIAL COUNCIL WORK SESSION Council Chambers Joint Meeting - Iowa City School Board J April 26 .......................... Wednesday 4:00p SPECIAL COUNCIL WORK SESSION Council Chambers Joint Meeting - Cities of Coralville and North Liberty, Board of Supervisors, and IC Schools J May I ............... Monday 6:30p COUNCIL WORK SESSION Council Chambers Joint Meeting - Police Citizens Review Board Regular Agenda TBD J May 2 ....... Tuesday 7:00p FORMAL COUNCIL MEETING Council Chambers ~ May 15 ..................... Monday 6:30p COUNCIL WORK SESSION Council Chambers ~ May 16 Tuesday 7:00p FORMAL COUNCIL MEETING Council Chambers J May 25 Thursday 8:00a SPECIAL COUNCIL WORK SESSION Council Chambers Goal Setting l May 29 Monday MEMORIAL DAY HOLIDAY - City Offices Closed Meeting dates/times subject to change FUTURE WORK SESSION ITEMS Kirkwood Avenue Signalization Council Goals Campaign Contributions Newspaper Vending Machines Senior Center Skywalk Sidewalk Cafes Deer Management Committee Sidewalk Snow Removal City of Iowa City MEMORANDUM TO: City ouncil ~f~ ak~...~erb FROM: Li2~a~'r~hauer, Dennis Mitchell, and Misha Goodm st DATE: April 11, 2000 IRE: Ad-Hoc Deer Management Committee Staff Recommendation The Deer Management Committee has been together for three years, and there is now a better understanding of how the Committee functions as well as the responsibilities the City Council has directed to them in dealing with deer management issues. Before the group reconvenes to formulate the 2000-2001 plan, a few changes are recommended. We feel the Committee would operate more efficiently and effectively if the size was reduced from 13 members to 9, a number more in line with those of other City boards/commissions/committees. It is also recommended that City staff no longer participate as voting members but rather act as staff contacts/ex-officio members--that is actively participate but not vote. A survey was sent to each current Committee member to determine who was interested in continuing to serve and to get their thoughts on decreasing the number of members. All indicated they were in favor of restructuring the Committee and we are recommending the following: Members Nine members representing the following: I biologist/scientist, I non- government conservation organization member, 2 animal welfare, 1 resident who has experienced or is experiencing deer damage to their property, I hunter, I Coralville resident, 1 Master Gardener, 1 fringe area resident. Terms Committee first appointments: three one-year vacancies; three two-year vacancies; three three-year vacancies. Appointments thereafter will be three- year terms ending March 1. Duties To annually recommend to the City Council an updated Deer Management Plan that meets the goals of the Long-Term Plan. To that end, members should review data (population count, deer-vehicle accidents, reflector effectiveness, previously-implemented population control programs, herd health), review current and recommend future educational tools, review and consider all non-lethal and lethal management methods and recommend appropriate action. Staff ContactslEx-Officio Members: City Manager's Office (1), Animal Shelter (1), Police Department (1) Page 2 Deer Management Committee We are recommending retention of the Coralville representative for one more year, with a review of the relevance of the position before reappointment. After surveying interest from current members, it appears the following would be interested in continuing to serve as follows: Doug Jones Non government conservation org 1 Year Pat Farrant Animal welfare 1 Year Judy Rhodes Coralville resident 1 Year Steve Hendrix Biologist/scientist 2 Years (Vacant) Resident with deer damage 2 Years (Vacant) Hunter 2 Years Jan Ashman Animal welfare 3 Years (Vacant) Fringe area resident 3 Years (Vacant) Master Gardener 3 Years Attached is a form that could be used for soliciting applicants for the vacant positions. This item will be scheduled for an upcoming Work Session for discussion. Please contact Lisa if you have any questions in the meantime. Attachment AD-HOC DEER MANAGEMENT COMMITTEE APPLICATION Individuals serving on the Deer Management Committee play an important role in advising the Council. Applicants must reside within the corporate limits of Iowa City unless the vacancy indicates otherwise. After a vacancy has been announced, the Council reviews all applications during the work session. The appointment is made at the next formal Council meeting. Appointees serve as unpaid volunteers. PLEASE USE A BLACK INK PEN. Return the application to City Manager, 410 E. Washington Street, Iowa City, IA 52240. THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC. Members Nine members representing the following: 1 biologist/scientist, 1 non-government conservation organization member, 2 animal welfare, 1 resident who has experienced or is experiencing deer damage to their property, 1 hunter, 1 Coralville resident, 1 Master Gardener, 1 fringe area resident. Duties of Deer Management Committee To annually recommend to the City Council an updated Deer Management Plan that meets the goals of the Long- Term Plan (attached). To that end, members should review data (population count, deer-vehicle accidents, reflector effectiveness, previously-implemented population control programs, herd health), review current and recommend future educational tools, review and consider all non-lethal and lethal management methods and recommend appropriate action. Staff Contacts/Ex-Officio Members: City Manager's Office (1), Animal Shelter (1), Police Department (1) NAME HOME ADDRESS IS YOUR HOME ADDRESS (LISTED ABOVE) WITHIN THE CORPORATE LIMITS OF IOWA CITY? Yes No VACANCY FOR WHICH YOU ARE APPLYING TERM OCCUPATION EMPLOYER PHONE NUMBERS: HOME BUSINESS EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION WHAT IS YOUR PRESENT KNOWLEDGE OF THE DEER MANAGEMENT COMMITTEE? WHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THE DEER MANAGEMENT COMMITTEE (OR STATE REASON FOR APPLYING)? SPECIFIC ATTENTION SHOULD BE DIRECTED TO A POSSIBLE CONFLICT OF INTEREST. PLEASE LIST ANY PRESENT AFFILIATIONS YOU HAVE WITH AGENCIES WHICH MAY APPLY FOR FUNDING FROM THE CITY. AFFILIATION MEANS BEING A BOARD MEMBER OR EMPLOYEE OF THE AGENCY. OTHER TYPES OF AFFILIATION MUST BE EXAMINED ON A CASE-BY-CASE BASIS BY THE CITY ATTORNEY'S OFFICE. YOU SHOULD KNOW THAT SECTIONS 362.5 OF THE CODE OF IOWA GENERALLY PROHIBITS, WITH CERTAIN IMPORTANT EXCEPTIONS, A MEMBER OF A CITY BOARD, COMMISSION, OR COMMITTEE FROM HAVING AN INTEREST IN A CITY CONTRACT. A COPY OF SECTION 362.5 IS ATTACHED. IF YOU HAVE ANY QUESTIONS, PLEASE CONTACT THE CITY ATTORNEY'S OFFICE AT 356-5030. IF YOU ARE UNCERTAIN WHETHER OR NOT A POTENTIAL CONFLICT OF INTEREST EXISTS, PLEASE LIST THE AGENCY AND THEN CONTACT THE CITY ATTORNEY'S OFFICE. IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? YES NO DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OF COMMISSION? YES NO (It has been Council policy not to permit an individual to serve on two Boards, Commissions, or Committees at the same time.) Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail to answer all questions on the application, you may not be considered for appointment. CONFZDENTZAL To be viewed by City Council only and limited staff at Council discretion. Deer Management Committee NAME: Have you been convicted of a crime other than a simple traffic misdeameanor in the last ten (10) years? (conviction will not necessarily disqualify an applicant from appointment) Yes No If yes, plesae explain and include the type of offense and the palce and date of conviction. Will this conviction or the circumstances leading to the conviction affect your ability to perform the duties of a member of the Deer Management Committee? Signature Date Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail to answer all questions on the application, you may not be considered for appointment. LONG-TERM DEER MANAGEMENT PLAN FOR IOWA CITY 1. The City of Iowa City will develop an educational program that will provide residents with information on deer habits and guidelines for limiting localized deer damage through the use of screening, alternative plantings, and other techniques. The City's comprehensive management plan will be included. Educational materials will be distributed through a variety of methods including public informational meetings, pamphlets, and government television programs. 2. The City of Iowa City will evaluate the need for and, where appropriate, install or petition the State or County to install on roadways under their jurisdiction warning signs and/or reflectors that may reduce the likelihood of vehicle/deer accidents. The City will prepare 'annual reports on effectiveness of deer reflectors. In addition, thoughtful consideration will be given to deer migratory paths as transportation improvement projects are approved by the City Council. 3. In order to prevent irreparable damage to the ecosystems in Iowa City and to prevent significant injury or damage to persons or property, the City Council has set the maximum deer population density to be thirty-five (35) per square mile per City-designated management district. Actual numbers are to be collected via helicopter count. 4. In order to implement its long-term population goal of thirty-five (35) deer per square mile per management district, the City of Iowa City formally requests that the Natural Resource Commission approve a rule establishing a special deer population management area for Iowa City to the following conditions, limitations, and procedures: a. The special deer management area is defined as all public and private land in Iowa City as designated by the City Council of Iowa City. b. The City is allowed to kill as many deer as the City determines necessary to reach its desired goal. Killing may occur between September 1 and February 28. (1) The City is allowed to utilize sharpshooting with centerfire rifles for the lethal removal of deer. Bait may be used to attract deer to the sites. The City shall determine locations, training, and all other conditions for the sharpshooting activities. The City shall also comply with all applicable state laws. (2) The City is allowed to utilize City personnel to use baited traps to capture and kill deer in locations determined by the City Council. (3) All deer killed by sharpshooting and/or trapping operations are to be processed for human consumption and distributed free of charge. Processing lockers participating in the plan will be allowed to keep and utilize the deer hide. (4) No licenses will be required for the City and no fees will be charged. a. The City will initially utilize sharpshooting over bait and trap-and-kill to reduce the number of deer in each management district to the goal of 35 deer per square mile. By the end of the initial reduction plan, it is projected that the deer population will be to a level that requires maintenance rather than aggressive reduction. The City will strongly encourage use of non-lethal methods to maintain deer numbers but recognizes that killing of deer may be necessary to maintain the population goal. b. The Deer Management Committee will convene each spring to review educational material, deer population numbers (current and projected), management options, and to recommend methods to kill deer. Any or all legal lethal methods available (currently consisting of sharpshooting, trap-and-kill, and bow and arrow hunting) may be utilized after the initial reduction plan if the method(s) meet the following criteria: 1 ) public safety, 2) community acceptance. 3) effectiveness in maintaining the desired number of deer. c. Committee recommendations must be approved by the City Council following public hearing prior to initiation of City management plans. Annual plans approved by the Council will be forwarded to the Department of Natural Resources and, if necessary, the Natural Resource Commission for authorization to implement. 03/05/98 Approved by Deer Management Committee 03/10/98 Approved by Iowa City City Council {362.3, DEFINITIONS AND .MISCELLANEOUS PROVISIONS 3120 362.3 Publication of notices. 1. The payment of lawful compensation of a Unless otherwise provided by state law: city officer or employee holding more than one city 1. If notice of an election, hearing, or other offi- office or position, the holding of which is not incom- cial action is required by the city code, the notice patible with another public office or is not prohibit- must be published at least once. not less than four ed by law. nor more than twenty days before the date of the 2. The designation of a bank or trust company election, hearing, or other action. as a depository, paying agent, or for investment of 2. A publication required by the city code must funds. be in a newspaper published at least once weekly 3. An employee of a bank or trust company, and having general circulation in the city. How- who serves as treasurer of a city. ever, ifthe city has a population of two hundred or 4. Contracts made by a city, upon competitive less, or in the case oforcLLnances and amendments bid in writing, publicly invited and opened. to be published in a city in which no newspaper is 5. Contracts in which a city officer or employee published, a publication may be made by posting has an interest solely by reason of employment, or in three public places in L~e city which have been a stock interest of the kind described in subsection permanently designated by ordinance. 9, or both, if the contract is for professional services In the case of notices of elections, a city with a not cUstomarily awarded by competitive bid, if the population of two hundred or less meets the publi- remuneration of employment will not be directly cation requirement of this section by posting no- affected as a result ofthe contract, and ifthe duties tices ofelections in tkree public places which have of employment do not directly involve the procure- been designated by ordinance. mentor preparation of any pa~ of the contract. [R60, §1133; C73, §492; C97, §686,687; C24, 27, 6. The designation of an official newspaper. 31, 35, §5720, 5721, 5721-al; C39, §5720, 5721, 7. A contract in which a city officer or employee 5721.1; C46, 50, §366.7-366.9; C54, 58, 62, 66, 71, has an interest if the contract was made before the 73, §366.7; C75, 77, 79. 81, §362.3] time the officer or employee was elected or appoint- 93 Acts, ch 143, §48:94 Acts, ch 1180, §50 ed, but the contract may not be renewed. 362.4 Petition of eligible electors. 8. Contracts with volunteer fire fighters or civil Ifa petition of the voters is authorized by the city defense volunteers. code, the petition is valid if signed by eligible elec- 9. A contract with a corporation in which a city tors of the city equal in number to ten percent of officer or employee has an interest by reason of the persons who voted at the last preceding regular stockholdings when less than five percent of the city election, but not less than ten persons, unless outstanding stock of the corporation is owned or otherwise provided by s~ate law. The petition shall controlled directly or indirectly by the officer or era- include the signatures of the petitioners, a state- pioyee or the spouse or immediate family of such merit of their place of residence, and the date on officer or employee. which they signed the petition. I0. Contracts not otherwise permitted by this The petition shall be examined before it is ac- section, for the purchase of goods or services by a cepted for filing. If the petition appears valid on its city having a population of more than two thou- face it shah be accepted for filing. If it lacks the re- sand five hundred, which benefit a city officer or quired number of signatures it shall be returned to employee. if the purchases bene~ting that officer or the petitioner. employee do not exceed a cumulative total put- Petitions which have been accepted for filing are chase price of one thousand five hundred dollars in valid unless written ob.~ections are filed with the a fiscal year. city clerk within five wcrking days after the peti- 11. Contracts not otherwise permitted by this tion is received. The objection process in section section for the purchase of goods or services by a 44.8 shall be followed. city having a population of two thousand five hun- [C75, ?7, 79, 81, §362.4] dred or less, which benefit a city officer or employ- 89 Acts, ch 136, §?0:94 Acts, ch 1180, §51 ee, if the purchases bene~ting that officer or em- ployee do not exceed a cumulative total purchase 362.5 Interest in public contract prohibited price of two thousand five hundred dollars in a ~s- -- exceptions. cal year. When used in this sec'don, "contract" means any 12. Franchise agreements between a city and claim, account, or demand against or agreement a utility and contracts entered into by a city for the with a city, express or innplied. provision of essential city utility services. A city officer or employee shall not have an inter- JR60, § 1122; C73, §490; C97, §943; S13, §668, est, direct or indirect, in any contract or job of work 879-q, 1056-a31; C24, 27, 31, 35, 39, §5673, 6534, or material or the proflu thereof or services to be 6710; C46.50, §363.47, 416.58, 420.20; C54, 58, 62, furnished or performed for the officer's or employ- 66, 71, 73, §368A.22; C75, 77, 79, 81, §362.5] ee's city. A contract entered into in violation of this 84 Acts, ch 1228, §1, 2; 87 Acts, ch 203, §1, 2; 88 section is void. The provisions of this section do not Acts, ch 1246, §2, 3; 90 Acts, ch 1209, §5, 6; 91 Acts, apply to: ch 60, §1, 2; 92 Acts, ch 1036, §1 City of Iowa City IP6 J MEMORANDUM Date: April 17, 2000 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, April 3, 2000 - 6:40 PM in Council Chambers Council: Lehman, Champion, O'Donnell, Kanner, Pfab, Wilburn. Absent: Vanderhoef Staff: Atkins, Helling, Karr, Dilkes, Franklin, Knocke, Trueblood Tapes: 00-42 Both Sides, 00°43 Side 1 A complete transcription is available in the City Clerk's office. Planning & Zoning Items PCD Director Franklin presented information on the following: A. MOTION SETTING A PUBLIC HEARING FOR APRIL 18 ON AN ORDINANCE AMENDING TITLE 14, CHAPTER 5, BUILDING AND HOUSING, ARTICLE H, SITE PLAN REVIEW, BY ADOPTING CENTRAL PLANNING DISTRICT MULTI-FAMILY RESIDENTIAL DESIGN STANDARDS AND RELATED AMENDMENTS TO TITLE 14, CHAPTER 6, ZONING, ARTICLE 1, ZONING TITLE, PURPOSE AND SCOPE. B. MOTION SETTING A PUBLIC HEARING FOR APRIL 18 ON AN ORDINANCE AMENDING TITLE 14, CHAPTER 6, ZONING, ARTICLE O, SIGN REGULATIONS, TO ALLOW BANNER SIGNS IN CERTAIN COMMERCIAL ZONES UNDER SOME CONDITIONS. C. PUBLIC HEARING ON AN ORDINANCE CHANGING THE ZONING DESIGNATION FROM PLANNED HIGH DENSITY MULTI-FAMILY RESIDENTIAL ('PRM) TO SENSITIVE AREAS OVERLAY (OSA-PRM) FOR .48 ACRES LOCATED AT THE NORTHWEST CORNER OF PRENTISS AND LINN STREETS. (REZ00-0004). Franklin outlined staff and Commission concerns regarding the design of the building. D. PUBLIC HEARING ON AN ORDINANCE VACATING AN UNDEVELOPED PORTION OF WOOLF AVENUE FROM MCLEAN STREET SOUTH FOR A DISTANCE OF 240 FEET. (VAC97-0002) Franklin & City Atty. Dilkes recommended continuing the hearing to address a concern of adjoining property owners being provided proper notice. Council requested staff follow up, prior to the close of the hearing, on whether something could be built on the lot. E. PUBLIC HEARING ON AN ORDINANCE AMENDING TITLE 14, CHAPTER 6, ZONING, TO ALLOW MASONRY WALL SIGNS IN THE GENERAL INDUSTRIAL (I-1), HEAVY INDUSTRIAL (I-2), OFFICE RESEARCH PARK (ORP) AND RESEARCH DEVELOPMENT PARK (RDP) ZONES. City Council Minutes April 3, 2000 Page 2 Franklin explained that the ordinance would allow a sign on the wall, that is not part of the building, in industrial office research park developments. F. PUBLIC HEARING ON AN ORDINANCE AMENDING TITLE 14, CHAPTER 6, ZONING, TO ALLOW OVERNIGHT BOARDING OF ANIMALS WITHIN SMALL ANIMALS CLINICS IN THE COMMERCIAL OFFICE ('CO-1) ZONE. In response to Council Member Pfab, Franklin explained that all aspects of the clinic including accessory uses must be completely indoors and no odors or noise should be discernible. G. ORDINANCE CONDITIONALLY CHANGING THE ZONING DESIGNATION FROM MEDIUM DENSITY SINGLE-FAMILY RESIDENTIAL ('RS-8) TO LOW DENSITY MULTI-FAMILY RESIDENTIAL (RM-12), FOR 0.82 ACRES OF PROPERTY LOCATED ALONG THE WEST SIDE OF BENTON COURT, NORTH OF BENTON STREET ('OAKNOLL). (REZ00-0001) (FIRST CONSIDERATION) H. RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN ESCROW AGREEMENT FOR LOUIS CONDOMINIUMS, IOWA CITY, IOWA. I. ORDINANCE AMENDING THE SENSITIVE AREAS OVERLAY ('OSA-8) CONDITIONAL ZONING AGREEMENT TO ALLOW A DRIVEWAY ACCESS ONTO FOSTER ROAD FOR PROPERTY LOCATED AT 500 FOSTER ROAD. (REZ99-0016) (PASS AND ADOPT) In response to Pfab, Franklin and City Atty. Dilkes clarified that Foster Road should be closed at such time as both Bud and Betty Louis cease to occupy the existing single family residence. J. RESOLUTION APPROVING A FINAL PLAT OF WINDSOR RIDGE, PART FIFTEEN, A 40.27 ACRE, TWO-LOT RESIDENTIAL SUBDIVISION WITH TWO OUTLOTS LOCATED ON THE NORTH SIDE OF COURT STREET AT ITS EASTERN TERMINUS. (SUB00-0004) Aqenda Items 1). (Item ;~,d(1). MOTION SETTING A PUBLIC HEARING ON APRIL 18 FOR THE FY01 ANNUAL ACTION PLAN, THAT IS A PART OF IOWA CITY'S 2001-2006 CONSOLIDATED PLAN-CITY STEPS). Planning and Community Development Director Franklin stated that allocations information would be provided in Thursday's information packet to enable Council a week and a half to review due to the large amount, and questioned if Council wanted to have a meeting with the CDBG Committee. City Atty. Dilkes suggested a meeting occur after public input. Council requested HCDC attend the public hearing and if Council did not concur with the recommendation a joint meeting could be scheduled. Franklin reminded Council the plan had approved and submitted to HUD by May 15th. 2) Council Member Kanner will follow up with staff on a question regarding the 2000 square foot limit on structures on Summit Street referred to in the Historic Preservation Commission minutes. In response to Council Member Kanner, Franklin stated she would pass along his concern that the Preucil School of Music may not be handicap accessible for the Historic Preservation awards ceremony. 3) (Item 9. RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE City Council Minutes April 3, 2000 Page 3 BENTON STREET TURN LANE AND NED ASHTON MEMORIAL PARK PROJECT). Civil Engr. Knocke stated the low bid was $48,000 over the engineer's estimate, and staff was recommending approval of the project by deferring some of the monument work until a later date. Majority of Council agreed to proceed as staff recommended. 4) (Item 13. RESOLUTION CERTIFYING UNPAID MOWING AND CLEAN-UP OF PROPERTY CHARGES, SNOW REMOVAL CHARGES, SIDEWALK REPAIR CHARGES AND STOP BOX REPAIR CHARGES TO COUNTY FOR COLLECTION IN THE SAME MANNER AS A PROPERTY TAX.) City Mgr. Atkins noted that individuals may appear to protest charges at the Formal meeting Tuesday night. In response to Pfab, the City Attorney reviewed State and City Code provisions regarding the lien process for water. 5) City Clerk Karr noted the addition of the resolution for National Tag Day to the Consent Calendar Tuesday night, approving 50 percent off the normal price of animal tags on Saturday. Council concurred. Gutheinz Fountain Mayor Lehman reviewed the issue of the relocation of the fountain from the downtown to the Chauncey Swan park area across from the Civic Center, noting the bid had come in more than anticipated. Now there was a recommendation from the Public Art Advisory Committee to place the fountain at upper City Park in the area of the pool. Majority of Council directed staff to rebid the project with the fountain located in the Chauncey Swan Park. STAFF ACTION: Plans and specifications prepared for Council action. (Atkins) Goal Session/Summer Schedule/Joint Meetin,cl with PCRB & P & R/Eval. After discussion the following schedule was established: SUMMER SCHEDULE · Reschedule June 5 and 6 regular meetings to June 12 and 13 · Cancel July 3 and 4 meetings · September 4 work session moved to 3:00 on September 5 due to the Labor Day holiday GOAL SETTING · Utilize outside facilitator · Conduct this meeting outside the building · Lehman, Wilburn and Pfab will work on finding a facilitator · Date will be set when facilitator's schedule determined JOINT MEETING WITH P & R · Accept joint meeting date offered by Parks and Recreation Commission of April 12 at 5:00 at the Recreation Center. JOINT MEETING WITH PCRB · City Mgr. to arrange joint meeting before a work session. City Council Minutes April 3, 2000 Page 4 SCHOOL BOARD MEETING · Suggested joint meeting April 25, 7:30 AM- 9:00 AM in Council Chambers. City Mgr. Atkins will contact School Board. EVALUATIONS · Mayor Lehman suggested Staff Evaluations start at 7:30 AM, May 31. Council concurred. Council Time 1 ) Council Member O'Donnell requested the Senior Center skywalk be scheduled for the next work session, noting it was difficult for the Center to solicit funds without being clear on the Council's position. 2) (IP3 of March 30 Information Packet) In response to Council Member Wilburn, majority of Council was interested in staff researching regulations governing the access of cigarette or tobacco sales to minors, but agreed to wait to schedule further discussion until after the April 17 liquor discussion. 3) (IP 10 of March 30 Information Packet) In response to Council Member Kanner, the City Mgr. said that if folks wanted to get signatures for petitions they could do so in the lobby area of the Civic Center but were not permitted to go through the building and disturb city employees. 4) (IP2 of March 30 Information Packet) In response to Council Member Kanner, Mayor Lehman answered questions relating to travel for City employees. 5) (IP 3 of March 30 Information Packet) In response to Council Member Kanner, City Clerk Karr said there was a change in stocking supplies, and all Council Members should contact her with ordering questions. Special requests by Council Members would be at the discretion of the Mayor. 6) Mayor Lehman said he received an invitation asking him and 2 other Council Members to come to a meeting at 4:00 on Wednesday at the Holiday Inn to discuss some liquor issues. After discussion the majority of Council agreed not to meet privately with bar owners but schedule discussion for April 17th. 7) City Mgr. Atkins informed the Council he would be going to the Library Board mtg. on Thursday to discuss the referendum for the new Library. Adjourned 8:20 PM Clerk\mins\wsO4-O3.doc City of Iowa CityF-;;; MEMORANDUM DATE: April 20, 2000 TO: Iowa City Census 2000 Committee FROM: Marian K. Karr, City Clerk RE: Committee Meeting of 4/10/00, 3: 15 p.m., Lobby Conference Room Committee Members Present: Dale Bentz, Don Canfield, Jane Hoshi, Mary Mclnroy, Committee Members Absent: Maeve Clark, Bob Elliott, Paul Maske, Dottie Ray, Ann Rhodes, Bob Roelf Staff Marian K. Karr, Julie Voparil Others: Pat Birk, City Clerk, University Heights (Census Worker) · Miscellaneous Update Marian reported that she heard via a newscast that Ames has mn out of Census forms. Jane and Pat stated that there were a sufficient number of forms that will be delivered Marian also stated that "Be Counted" forms are now available in the City Library (for a limited time). Mary Mclnroy said that she has a supply of large-print forms if needed. Marian also stated that the Cedar Rapids Census office now has extended hours. Marinn said thanks to all those volunteering at the Census Booth at the Annual Business Fair at Carver Hawkeye Arena March 24, 25, and 26. The Census Bureau is still testing for employees. Some people have not been contacted yet that have successfully passed the test. The bureau is currently hiring for certain regions and segments. The light pole banners are up around town and have been noticed. Churches received their inserts about the Census for Sunday bulletins. Fifteen churches participated in February and seventeen churches participated in March. · Jane Itoshi (University) Jane stated that Walter Plotz is crew leader for frats and sororities and is coordinating getting students counted. Pat Birk said that these are defined as special quarters, therefore, handled differently. Jane said that Celine Hartwig can use more fliers for residence halls. Jane expressed regret that they were not able to set up a table at recent Indian Pow Wow, because they wanted too much money to reserve a table. A article went out in Parents' (of students) newsletter saying that students must be counted here rather than their home town. Census Committee Meeting April 20, 2000 Page 2 · Dale Bentz (Elderly Services) Dale mentioned that it is unfortunate there has been some bad press surrounding census forms and the need for the information. Despite that fact, he said that participation has probably been about 95% at Oaknoll where he resides and feels positive about the Seniors response in general. Pat Birk mentioned non-conventional places such as Emergency Housing Project, Salvation Army, and Meal Sites where persons have also been counted. She also reported on the counting of homeless people. · Don Canfield (Service Agencies) Don, who just returned from Florida, mentioned that the Census media blitz has been everywhere. There have been 12 speaking engagements lined up for the Census locally. Don said many from those organizations spread the info by word of mouth to other people and organizations. Marjan said the service organizations response was better than the 1990 or 1996 Special Census. Discussion also evolved about rural delivery since ALL rural addresses had their Census forms hand-delivered. · Bob Elliott (Schools) Marjan reported that supplies have been delivered to schools. · Dottie Ray (Media) Madan reported that the articles will continue in Insights. The Weather Channel advertising scroll runs 30 days. Mary Mclnroy (and others) wondered what people should be told if they say they have not received a Census form yet. Also questioned if forms were available on Intemet. Marian stated forms could be completed on the the Intemet if the individual had the Code number from their mailed form, but would follow up on this and will also send out a wrap-up report on the Complete activities--what worked and what didn't work. Mary McInroy will send copy of her report on speaking engagements to use in compiling the report. Thanked Pat Birk for the wonderful cookies she brought for our last meeting. Madan said there would be a Proclamation at the April 18th Council Meeting acknowledging Complete Count committee members and the 2000 Census. cc: Ben Arzu, KC Regional Office of the Census McKensly Wilson, CR Census Bureau City Council Interested JC Entities *FOLLOW-UP I spoke to Chris Nolte and McKensly Wilson and was informed that all Census forms must be returned by April 19. No extra forms will be available after that date. QAC (Question and Answer Centers) closed April 14th. Citizens should wait for their contact by a Census enumerator starting the week of April 24 (and running thru July 7). Cedar Rapids office is open longer hours and individuals may call the toll free 1-888-325-7733 to be connected to the local office. City of Iowa City MEMORANDUM' ' Date: April 19, 2000 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, April 12, 2000, 5:20-6:15 PM, Rm. B-Rec. Center, Joint Meeting with Parks & Recreation Commission Council Present: Champion, Kanner, Lehman, O'Donnell, Vanderhoef, Wilbum. Absent: Pfab. Parks & Recreation Comm. Members Present: Pacha, Moxley, Stroh, Maurer, Endel, Preuss, Gustaveson, Wallace. Members Absent: Cilek. Staff present: Atkins, Helling, Trueblood, Moran, Robinson, Kriz, Karr. Tapes: 00-43, Side 2; 00-45, Side 1. A complete transcription is available in the City Clerk's office. (Discussion occurred as one item during the Parks & Recreation Commission meeting. ) Parks & Recreation Master Plan City Mgr. Atkins and Parks & Rec. Director Trueblood provided information. Trueblood distributed "Parkland/Trail/Stafflnformation" sheet. STAFF ACTION: Proceed with Master Plan. (Atkins) City of Iowa City IP9 MEMORANDUM Date: April 18, 2000 To: City Council ~ From: Eleanor M. Dilkes, City Attorney Re: Resignation of Assistant City Attorney Dennis Mitchell Assistant City Attorney Dennis Mitchell has resigned to take a position with the Meardon, Sueppel & Downer Law Firm. Dennis' last day will be May 5, 2000. We are in the process of advertising to fill the position. I know I speak for my entire office when I say that Dennis has been a pleasure to work with and we will miss him terribly. This is a career move for Dennis and we wish him the best. Cc: Marjan Karr Steve Atkins Dale Helling Department Directors City Attorney Staff Eleanor\mem\bybydenn.doc City of Iowa City IP10 MEMORANDUM Date: April 17, 2000 To: City Council y~ From: Eleanor M. Dilkes, City Attorne Re: Winebrenner Ford v. City of Iowa City Trial in this matter has been rescheduled to commence on July 24, 2000. Cc: Steve Atkins Dale Helling Marian Karr Eleanor\mem\cc4-17.doc City of Iowa City_| ;~:~'~° L_ MEMORANDUM Date: April 18, 2000 To: Steve Atkins ~'Wa//~ From: Rob Winstead /2--f2w Re: Downtown Kiosks We have worked closely with Heather Ritchie from the Evert Conner Rights and Resources Center for Independent Living in Iowa City and Kent Johnson from the Great Plains Disability & Business Technical Assistance Center in Columbia, Missouri to bring our downtown kiosks back into compliance with ADA guidelines. I am pleased to report that our proposed solution will accomplish that objective. The downtown streetscape contractor has been instructed to implement the changes. We anticipate work being completed by the end of April / early May at no cost to the City. Cc: Rick Fosse David Schoon 04-20-00 Steve Atkins LP 12 Fro rn: med ia@iowa-city. org Sent: Tuesday, April 18, 2000 12:31 PM To: steve_atki n s@iowa-city. o rg Subject: S CLINTON STREET LANE REDUCTION Contact: Dick Donohue McComas-Lacina Construction 338-1125 Weather permitting, beginning on Tuesday, April 25, South Clinton Street will be reduced to two lanes of traffic between Burlington Street and the College Street Pedestrian Mall. Because both northbound lanes will be closed, southbound traffic will be reduced to one lane and northbound traffic will be routed onto the east southbound lane. This construction is to facilitate the installation of water and sewer service to the Whiteway Building now under contruction. In addition, the temporary walkway in front of the building will also be closed to accommodate the water/sewer installation. Pedestrians will need to utilize the sidewalk on the west side of Clinton Street during this time. It is anticipated that this work will last for approximately 4 days and four lanes traffic and the walkway will be restored by April 29. Motorists and pedestrians are encouraged to take note of this construction work and to allow extra travel time when in the area. As always, caution should be exercised when traveling in the vicinity. "" 04~20-00 IP13 I o..,o._., PRELIMINARY Wednesday, April 12, 2000 - 3:30 p.m. City Manager's Conference Room Subject t0 F pr0val Members Present: Ernie Lehman, Dee Vanderhoef, Ross Wilburn Members Absent: None Staff Present: Steve Atkins, Dale Helling, Karin Franklin, David Schoon Others Present: Adam Lowenstein; Fred Lucas; Karen Michaeli Introductory Comments Atkins reviewed the purpose for why the committee was formed. Organization of Committee Meeting Frequency. Committee members agreed that it should hold regularly scheduled monthly meetings as well as meet as needed. Staff Assignment. Atkins indicated that he, Franklin, and Schoon would initially be involved with the Committee's activities, but over time Schoon would become the lead staff person for the Committee. Open Meetings. Lehman reminded committee members that two committee members form a quorum of the committee, so any discussion of economic development items amongst members must take place at a committee meeting. This means that meetings with prospects that would like to keep their project confidential can only meet with one councilor at a time. Report to Council. Initial reports to the City Council will be in the form of committee minutes. Expectations. Lehman requested information on how other communities carryout their economic development activities. Wilburn indicated that the role of committee members is to sell Iowa City. Wilburn also indicated that he would like the committee to address business development issues on the southeast side of Iowa City. Review of Economic Development Strategy Vanderhoef spoke about developing a list of Iowa City companies which Committee members would visit. Wilburn mentioned a support your local economy promotion. Vanderhoef asked for an update on Health Center USA. Atkins reminded the Council about the Business Outreach Survey and that the results will be compiled soon. Atkins presented the Committee with the idea of changing the relationship with ICAD from contributory to contractual. Atkins encouraged the Council to reconfirm its commitment to ICAD by establishing a new relationship that contractually spells out the services ICAD would provide the City. Committee members supported this change in relationship and each committee member will forward to Schoon items they would like to see included in such a contract with ICAD. Staff was directed to begin working on such a contract. Committee members also wanted the message forwarded to ICAD that they plan to play a bigger role in economic development and want to be more involved in the whole process. Franklin reviewed the Development Code Review process that the City is undergoing. The City will be meeting with the consultant on May 1 and 2. The consultant has approximately four months to evaluate the code and make recommendations. Vanderhoef stated she would like the City to look further at the research park component of the area economy and to specifically look at the west side of town along the Avenue of the Saints to place these activities. In response to Atkins question, the Committee indicated a desire to further look at economic development playing a bigger role in the use of CDBG money. The Committee also reviewed that they have $500,000 in operating dollars and $2 million in capital dollars for economic development activities. Franklin reviewed with the committee that they will need to begin to make choices between projects they will provide assistance and determining what type of criteria they wish to use when making choices. Lehman suggested they may use different criteria for projects that require an investment of public dollars versus those requesting tax abatement or tif financing. Lehman stated he thinks we need to look at marketing Iowa City as a retirement community and also using the strengths of the University of Iowa. Wilburn added we also need to use the strengths of Kirkwood Community College. Wilburn stated we need to do a better job of letting businesses know we are interested in their expansion plans, Lehman suggested that the Committee write letters of appreciation to industries that make significant expansions in Iowa City. Wilburn also indicated an interest in reaching out to minority-owned businesses and to businesses which provide products and services to minorities. Atkins indicated that he can see four areas of the community that the Committee may want to focus its attention over the next several months. They include the North Airport Commercial Area, Towncrest, Sycamore, and Pepperwood. Meeting adjourned at 5:00 p.m. u:\files\economic development committee minutes april 12.doc Approved Minutes for Meeting of February 17, 2000 Present: Nothnagle, Thompson, Hayse, Phillips, Paris, Clancy, Calvert Paine (PATV Staff), McKray (ICTC Representative) Absent: Michaeli, Petersen 1. Call to Order: 7:10 by Thompson 2. Consent Agenda: Addition by Thompson regarding disclaimer issue. Addition by Phillips in new business for recognition for Renee. 3. Approval of January Minutes: Unanimous approval 4. Short Public Announcements: Betty was reappointed to ICTC. 5. Board Announcements: By Thompson that Michaeli may be unable to complete her term as the result of other commitments and that we should look for possible replacement for her. By Thompson that music by Humanaires will be broadcast February' 23rd on PATV. By Thompson that he and Kelli will be attending Z Media Institute in Massachusetts in June. By Nothnagle regarding cable radio interest. 6. Old Business: Thompson reviewed Board Policy Manual development from last meeting. Phillips requested an index of policies and procedures to cross- reference from the Bylaws,existing Board Handbook, Guidelines, and the new Board Policy Manual. Wide ranging discussion of the pros and cons of consolidation of the policies and procedures versus the problems of updating and avoiding conflicts among multiple sources of the rules and regulations regarding PATV followed. It was generally agreed that as the process of reviewing existing Policies and Procedures and developing the Board Policies Manual proceeds, that a workable solution will evolve. Discussion then moved to fund-raising methods as it applies to Board Policy. Clancy suggested studying fundraising fee implementation and developing draft resolutions to be presented to the board for approval. Paris offered to head that committee. Thompson suggested that we create a simple Board Policy stating only that we encourage fundraising. And that by keeping the Policy statement simple we show direction but avoid micromanagement of the organization, which should be the tenor of Board Policy. After some discussion Nothnagle then moved that the Board adopt the following to be included in the Board Policies Manual: The Board of Directors of PATV encourages and supports fundraising efforts on behalf of PATV. The motion was seconded by Paris and adopted by yes vote of all present. After brief discussion a Policy Committee meeting was scheduled for March 2nd at 7:00 pm. · Discussion then moved to an update on Contract negotiations with the City of Iowa City. Thompson reviewed the meeting he attended with Coraville, and Iowa City and reported that reported that Coralville not only doesn, t want to pay anything to PATV but apparently thinks they have not been receiving their just dues under the recently expired contract. They also seem to think that PATV should be responsible for "screening for appropriate content." Thompson reported that neither Coralville nor Iowa City had responded to the letter sent by the Board declaring that PATV would pursue a two-party contract with Iowa City. Calvert reported that he had heard that Coralville was considering developing their own public access TV. Discussion then moved to the disclaimer issue and it was noted that the issue was resolved by vote at the December meeting. New Business: Motion by Phillips was introduced to applaud Renee for her successful efforts in recovering PATV's money in the following form: "The PAW Board of Directors expresses its extreme gratitude to R. Paine for her skillful and persistent actions in recovering PATV, s investment with Foreign Currency International." The motion was seconded and approved by all in attendance. Reports: ICTC: by Betty- Waiting for Mcleod and Contract Chair: none Treasurer: none Management: Rene asked that minutes include absent as well as present on minutes. Duly noted by secretary. She then introduced Brad Workman-Goltz to the Board as a new employee. The Board welcomed him. Rene then shared with the Board the new advertising campaign which include advertising at Coral Ridge Mall and in Bathrooms around Iowa City. The Board expressed its approval of this innovative and creative outreach effort and applauded her effort. Rene will be a speaker at the Alliance for Community Media Midwest Regional Conference in April in Iowa City. Rene announced two new interns at PATV. They are Mel Doro and Sing Luong. Rene announced the fundraising telethon to be held in June. Rene announced that PATV will be ordering a G-4 computer system this month. Also that she will be meeting with Councilors from Iowa City and Coralville this month. She also told the Board that she will be developing promotionals for Public announcements to be aired on PATV, and discussed the upcoming ACM Conference in April. Rene informed the Board that she had received a letter from Iowa City Mayor Lehman advising that the contract between Iowa City, Coralville, and PATV had been extended through May 1st pending further contract negotiations. Motion by Nothnagle to adjourn at 9:45 was seconded and approved by those in attendance. Gregory Calvert, Secretary CITY OF IOWA CITY QUARTERLY INVESTMENT REPORT DECEMBER 31, 1999 to MARCH 31, 2000 Finance Department: Prepared by: Sara Sproule OVERVIEW The City of Iowa City's investment objectives are safety, liquidity and yield. The primary objective of the City of Iowa City's investment activities is the preservation of capital and the protection of investment principal. The City's investment portfolio remains sufficiently liquid to enable the City to meet operating requirements that cash management procedures anticipate. In investing public funds, the City's cash management portfolio is designed with the objective of regularly exceeding the average return on the six month U.S. Treasury Bill. The Treasury Bill is considered a benchmark for riskless investment transactions and therefore comprises a minimum standard for the portfolio's rate of return. The investment program seeks to achieve returns above the threshold, consistent with risk limitations and prudent investment principles. The quarterly investment report lists investments by fund, by institution, by maturity date, and investments purchased and redeemed. The Federal Reserve raised the federal funds rate 50 basis points in the first quarter of 2000. The federal funds rate is the interest rate at which banks lend to each other. On February 2, 2000 the Federal Reserve raised the federal funds rate from 5.50 percent to 5.75 percent. On March 21, 2000 the Federal Reserve raised the federal funds rate from 5.75 percent to 6.00 percent. This was the fifth increase since June 1999. Previous increases by the Federal Reserve to the federal funds rate during this time period included an increase from 4.75 percent to 5.00 percent on June 30, 1999, an increase from 5.00 percent to 5.25 percent in August 1999, and an increase from 5.25 percent to 5.50 percent on November 16, 1999. The increase in the federal funds rate on June 30, 1999 was the first time this rate had been raised in two years. The Federal Reserve also raised its discount rate by 50 basis points in the first quarter of 2000. This is the rate at which banks can borrow money from the Federal Reserve. On February 2, 2000 the discount rate was raised from 5.00 percent to 5.25 percent. On March 21, 2000 the discount rate was raised from 5.25 percent to 5.50 percent. This rate was also raised on November 16, 1999 from 4.75 percent to 5.00 percent. In conjunction with the increases in the federal funds rate, the City of Iowa City is continuing to receive higher rates on our portfolio investments. Rates on new investment purchases are 140 to 155 basis points higher on investments purchased in the first quarter of 2000 than on investments maturing in the first quarter of 2000. CITY OF IOWA CITY INVESTMENTS ON HAND SUMMARY BY FUND GENERAL FUND 3/31/00 3/31/99 INSTITUTION INVESTMENT INVESTMENT NAME AMOUNT AMOUNT ALL OPERATING FUNDS 69,529,262.31 71,545,331.25 GENERAL OBLIGATION BOND FUND 1,700,000.00 1,200,000.00 EMPLOYEE BENEFIT RESERVE FUND 3,100,000.00 3,300,000.00 BOND RESERVE FUND 15,762,997.00 16,109,326.00 TOTAL 90,092,259.31 92,154,657.25 CITY OF IOWA CITY INVESTMENTS ON HAND LISTING BY INSTITUION 3/31/00 3/31/99 INSTITUTION INVESTMENT INVESTMENT NAME . AMOUNT AMOUNT BRENTON BANK 8,200,000.00 3,900,000.00 COMMERCIAL FEDERAL BANK 5,063,221.00 0.00 MERCANTILE BANK MIDWEST 0.00 5,000,000.00 FIRSTAR BANK 31,394,405.00 0.00 HAWKEYE STATE BANK 9,354,839.06 14,611,463.00 HILLS BANK & TRUST 0.00 5,474,000.00 IOWA STATE BANK 13,400,000.00 6,000,000.00 IOWA PUBLIC AGENCY INVESTMENT TRUST 6,652,609.42 16,664,639.40 UNION PLANTERS BANK 3,880,400.00 7,680,400.00 NORWEST BANK 4,718,463.00 22,674,154.85 U OF ICOMM CREDIT UNION 4,165,338.00 9,950,000.00 US TREASURY NOTES AND AGENCIES 3,062,983.83 0.00 VAN KAMPEN 200,000.00 200,000.00 TOTAL 90,092,259.31 92,154,657.25 CITY OF IOWA CITY INVESTMENTS ON HAND DETAIL LISTING BY MATURITY DATE 3/31/00 INSTITUTION INVESTMENT PURCHASE MATURITY INVESTMENT INTEREST NAME TYPE DATE DATE AMOUNT RATE VAN KAMPEN GOVT MUTUAL FUND 22-Ju1-85 N/A 200,000.00 VARIABLE NORWEST BANK SAVINGS 1-Dec-99 N/A 1,300,000.00 VARIABLE HAWKEYE STATE BANK SAVINGS 18-Jul-97 N/A 1,500,000.00 VARIABLE IOWA PUBLIC AGENY INVEST. TRUST IPAIT 9-Mar-98 N/A 1,000,000.00 VARIABLE IOWA PUBLIC AGENY INVEST. TRUST IPAIT 14-Dec-99 N/A 1,100,000.00 VARIABLE IOWA PUBLIC AGENY INVEST. TRUST IPAIT FLEX CD 31-Mar-99 N/A 2,246,825.44 5.11 IOWA PUBLIC AGENY INVEST. TRUST IPAIT FLEX CD 21-May-99 N/A 2,305,783.98 5.01 FIRSTAR BANK CD 30-Mar-00 28-Apr-00 8,858,830.00 5.98 NORWEST BANK CD 5-Oct-98 5-Apr-00 2,000,000.00 5.26 COMMERCIAL FEDERAL BANK CD 1 l-May-99 7-Apr-00 1,000,000.00 5.151 COMMERCIAL FEDERAL BANK CD 11-May-99 14-Apr-00 1,200,000.00 5.151 U S TREASURY DISCOUNT NOTE 16-Jun-99 18-Apr-00 956,537.50 5.40 COMMERCIAL FEDERAL BANK CD 18-Jun-99 1-May-00 1,200,000.00 5.26 COMMERCIAL FEDERAL BANK CD 6-Ju1-99 5-May-O0 1,000,000.00 5.396 IOWA STATE BANK CD 20-Ju1-99 15-May-O0 1,200,000.00 5.37 U S TREASURY DISCOUNT NOTE 17-Aug-99 19-May-00 958,370.00 5.71 U S TREASURY DISCOUNT NOTE 17-Aug-99 1 -Jun-00 1,148,076.33 5.67 FIRSTAR BANK CD 5-Nov-99 l-Jun-00 600,000.00 5.75 IOWA STATE BANK CD 1 l-Feb-00 l-Jun-00 1,100,000.00 6.12 HAWKEYE STATE BANK CD 1-Sep-99 2-Jun-00 1,000,000.00 5.52 IOWA STATE BANK CD 9-Sep-99 15-Jun-00 1,200,000.00 5.63 IOWA STATE BANK CD 9-Sep-99 16-Jun-00 1,000,000.00 5.63 FIRSTAR BANK CD 8-Oct-99 27-Jun-00 1,200,000.00 5.73 FIRSTAR BANK CD 8-Oct-99 30-Jun-00 1,800,000.00 5.73 IOWA STATE BANK CD 9-Sep-99 3~Jul-00 800,000.00 5.63 HAWKEYE STATE BANK CD 15-Jan-99 3-Jul-00 1,200.000.00 5.05 IOWA STATE BANK CD 25-Mar-99 3-Jul-00 2,500,000.00 5.01 HAWKEYE STATE BANK CD 6-Ju1-99 6-Jul-00 900,000.00 5.35 HAWKEYE STATE BANK CD 12-Oct-99 14-Jul-O0 2,200,000.00 5.75 IOWA STATE BANK CD 12-Oct-99 28-Jul-00 1,000,000.00 5.73 IOWA STATE BANK CD 12-Nov-99 l-Aug-00 1,200,000.00 5.75 FIRSTAR BANK CD 12-Oct-99 10-Aug-00 1,000,000.00 5.75 IOWA STATE BANK CD 12-Nov-99 15-Aug-00 1,200,000.00 5.76 IOWA STATE BANK CD 12-Nov-99 25-Aug-00 1,000,000.00 5.77 FIRSTAR BANK CD 15-Nov-99 l-Sep-00 1,200,000.00 5.80 FIRSTAR BANK CD 15-Nov-99 8-Sep-00 1,000,000.00 5.80 FIRSTAR BANK CD 15-Nov-99 15-Sep-00 1,200,000.00 5.83 FIRSTAR BANK CD 15-Nov-99 22-Sep-00 1,000,000.00 5.83 FIRSTAR BANK CD 15-Nov-99 2-Oct-00 1,200,000.00 5.83 FIRSTAR BANK CD 15-Nov-99 6-Oct-00 1,000,000.00 5.83 FIRSTAR BANK CD 15-Nov-99 16-Oct-00 1,200,000.00 5.83 FIRSTAR BANK CD 15-Nov-99 20-Oct-00 1,000,000.00 5.83 BRENTON BANK CD 15-Nov-99 l-Nov-O0 1,200,000.00 5.85 BRENTON BANK CD 15-Nov-99 3-Nov-O0 1,000,000.00 5.85 UNIVERSITY OF 10WA COMM CU CD 30-Nov-99 15-Nov-00 1,200,000.00 6.00 BRENTON BANK CD 10-Dec-99 17-Nov-00 1,600,000.00 6.05 UNIVERSITY OF IOWA COMM CU CD 30-Nov-99 l-Dec-00 2,200,000.00 6.10 FIRSTAR BANK CD 28-Jan-00 15-Dec-00 2,200,000.00 6.48 FIRSTAR BANK CD 12-Jan-00 29-Dec-00 1,000,000.00 6.36 FIRSTAR BANK CD 3-Feb-00 2-Jan-01 1,200,000.00 6.65 IOWA STATE BANK CD 12-Oct-99 2-Jan-01 1,200,000.00 5.83 HAWKEYE STATE BANK CD 24-Jan~00 2-Jan-01 1,600,000.00 6.30 FIRSTAR BANK CD 3-Feb-00 12-Jan-01 1,000,000.00 6.65 FIRSTAR BANK CD 25-Feb-00 16-Jan-01 1,200,000.00 6.60 FIRSTAR BANK CD 29-Feb-00 26-Jan-01 1,000,000.00 6.55 FIRSTAR BANK CD 10-Mar-00 26-Jan-01 1,000,000.00 6.65 Page 1 INSTITUTION INVESTMENT PURCHASE MATURITY INVESTMENT INTEREST NAME TYPE DATE DATE AMOUNT RATE BRENT©N BANK CD 23-Mar-00 1-Feb-01 1,200,000.00 6.70 BRENTON BANK CD 23-Mar-00 9-Feb-01 1,000,000.00 6.70 BRENTON BANK CD 24-Mar-00 23-Feb-01 1,000,000.00 6.65 HAWKEYE STATE BANK FLEX CD 14-Dec-99 29-Mar-01 954,839.06 5.95 COMMERCIAL FEDERAL BANK CD 1-Jul-99 31-May-01 663,221.00 5.699 UNION PLANTERS BANK CD 3-Oct-97 30-Jun-01 119,000.00 6.25 BRENTON BANK CD 23-Mar-00 2-Jul-01 1,200,000.00 6.73 FIRSTAR BANK CD 29-Feb-00 28-Feb-02 535,575.00 6.87 NORWEST BANK CD 31 -Oct-97 31 -Oct-02 1,418,463.00 6.49 UNIVERSITY OF IOWA COMM CU CD 30-Mar-00 28-Mar-03 765,338.00 7.14 UNION PLANTERS BANK CD 31-Oct-97 l-Jul-03 250,000.00 6.50 UNION PLANTERS BANK CD 13-Ju1-98 11-Jul-03 3,511,400.00 5.92 TOTAL $90,092,259.31 Page 2 CITY OF IOWA CITY INVESTMENT ACTIVITY FOR THE QUARTER ENDED MARCH 31,2000 INVESTMENTS ON HAND AT 12/31/99 97,928,661.40 INVESTMENT PURCHASE MATURITY INTEREST INSTITUTION TYPE DATE DATE RATE PURCHASES 12/31/99 TO 3/31/00 NORWEST BANK CD 1/6/00 1/31/00 5.71 259,700.00 FIRSTAR BANK CD 1/12/00 12/29/00 6.36 1,000,000.00 FIRSTAR BANK CD 1/13/00 2/28/00 5.98 8,858,830.00 HAWKEYE STATE BANK CD 1/24/00 1/2/01 6.30 1,600,000.00 FIRSTAR BANK CD 1/28/00 12/15/00 6.48 2,200,000.00 NORWEST BANK CD 1/31/00 2/28/00 5.71 259,700.00 FIRSTAR BANK CD 2/3/00 1/2/01 6.65 1,200,000.00 FIRSTAR BANK CD 2/3/00 1/12/01 6.65 1,000,000.00 IOWA STATE BANK CD 2/11/00 6/1/00 6.12 1,100,000.00 FIRSTAR BANK CD 2/25/00 1/16/01 6.60 1,200,000.00 NORWEST BANK CD 2/28/00 3/30/00 5.71 206,900.00 FIRSTAR BANK FLEX CD 2/28/00 3/30/00 5.98 8,858,830.00 FIRSTAR BANK CD 2/29/00 1/26/01 6.55 1,000,000.00 BRENTON BANK CD 2/29/00 3/30/00 5.70 649,888.00 FIRSTAR BANK CD 2/29/00 2/28/02 6.87 535,575.00 FIRSTAR BANK CD 3/10/00 1/26/01 6.65 1,000,000.00 BRENTON BANK CD 3/23/00 2/1/01 6.70 1,200,000.00 BRENTON BANK CD 3/23/00 2/9/01 6.70 1,000,000.00 BRENTON BANK CD 3/23/00 7/2/01 6.80 1,200,000.00 BRENTON BANK CD 3/24/00 2/23/01 6.65 1,000,000.00 FIRSTAR BANK CD 3/30/00 4/28/00 5.98 8,858,830.00 UNIVERSITY OF IOWA COMM CU CD 3/30/00 3/28/03 7.14 765,338.00 TOTAL PURCHASES 44,953,591.00 REDEMPTIONS 12/31/99 TO 3/31100 NORWEST BANK CD 2/16/99 1/3/00 4.75 (1,000,000.00) MERCANTILE BANK CD 11/30/99 1/3/00 6.00 (670,000.00) HAWKEYE STATE BANK CD 2/25/99 1/14/00 5.10 (2,200,000.00) HAWKEYE STATE BANK CD 3/11/99 1/28/00 5.05 (1,000,000.00) FIRSTAR BANK CD 12/14/99 1/13/00 6.05 (10,250,000.00) NORWEST BANK CD 1/6/00 1/31/00 5.71 (259,700.00) IOWA PUBLIC AGENCY INVESTMENT TRUST (PARTIAL REDEMPTION) IPAIT 5/21/99 NIA(1131100) 5.01 (1,495.450.24) IOWA PUBLIC AGENCY INVESTMENT TRUST (PARTIAL REDEMPTION) IPAIT 4/6/98 NIA(1131100) 5.72 (507,799.63) IOWA PUBLIC AGENCY INVESTMENT TRUST (PARTIAL REDEMPTION) IPAIT 3/31/99 NIA(1131100) 5.11 (865,555.02) NORWEST BANK CD 4/5/99 2/1/00 4.96 (1,200,00000) NORWEST BANK CD 4/5/99 2/11/00 4.96 (1,000,000.00) NORWEST BANK CD 4/13/99 2/15/00 4.96 (1,200,000.00) HAWKEYE STATE BANK CD 4/9/99 2~25~00 5.00 (1,000,00Q00) NORWEST BANK CD 1/31/00 2/28/00 5.71 (259,70000) FIRSTAR BANK FLEX CD 1/13/00 2126100 5.98 (8,858,830.00) COMMERCIAL FEDERAL BANK CD 7/1/99 2/29/00 5.266 (535,575.00) COMMERCIAL FEDERAL BANK CD 7/1/99 2/29/00 5.266 (649,88800) HAWKEYE STATE BANK FLEX CD 12/14/99 N/A (2~29~00) 5.95 (695,16094) IOWA PUBLIC AGENCY INVESTMENT TRUST (PARTIAL REDEMPTION) IPAIT 4/6/98 NIA(2129100) 5.72 (88,853.05) IOWA PUBLIC AGENCY INVESTMENT TRUST (PARTIAL REDEMPTION) IPAIT 5/21/99 NIA(2129100) 5.01 (360,395.65) NORWEST BANK CD 4/13/99 3/1/00 4.96 (1,200,000.00) NORWEST BANK CD 4/13/99 3/10/00 4.96 (1,000,000.00) COMMERCIAL FEDERAL BANK CD 5/11/99 3/15/00 5.151 (1,200,000.00) IOWA STATE BANK CD 4~23~99 3/15/00 4.97 (1,200,000.00) IOWA STATE BANK CD 4/23/99 3/24/00 4.97 (1,000,000.00) COMMERCIAL FEDERAL BANK CD 5/11/99 3/24/00 5.151 (1,000,000.00) FIRSTAR BANK CD 2/28/00 3~30~00 5.98 8,858,830.00) NORWEST BANK CD 2/28/00 3~30~00 5.71 (206,900.00) BRENTON BANK CD 2/29/00 3~30~00 5.70 (649,868.00) COMMERCIAL FEDERAL BANK CD 5/11/99 3/31/00 5.151 1,200,000.00) IOWA PUBLIC AGENCY INVESTMENT TRUST (PARTIAL REDEMPTION) IPAIT 3/31/99 NIA(3131100) 5.11 (43,99015) IOWA PUBLIC AGENCY INVESTMENT TRUST (PARTIAL REDEMPTION) IPAIT 4/6/98 NIA(3131100) 5.72 (130,189.16) IOWA PUBLIC AGENCY INVESTMENT TRUST (PARTIAL REDEMPTION) IDAIT 5/21/99 NIA(3131/O0) 5.01 1,003,308.25) MERCANTILE BANK CD TOTAL REDEMPTIONS (52,790,013.09} INVESTMENTS ON HAND AT 3/31/00 90,092,259.31 City of Iowa City MEMORANDUM Date: April 20, 2000 To: City Council From: City Manager Re: City Employee Access to Eraall at Home Over the last few years, the Information Technology Division of our Department of Finance has received requests from City employees to be able to read their work email at home. During vacations, leave and other absences it would be convenient for employees to be able to remain in communication via email. It is possible to purchase software for our web server which would grant access to the employees work email from their home computer. Security of the City information system would not be threatened by this capability. We do not believe there is any public information or open record requirement or constraint. The cost for this service is minimal and we intend to implement this new information service for City employees and City Council as soon as practical. cc: Department Directors From: Council Member Irvin Pfab You are cordially invited New Year's Eve Party In Recognition of Equal Pay Day Wednesday, May 10, 2000, 5 PM - 7 PM Radisson Quad City Plaza Hotel 1 l l E. Second Street, Davenport, Iowa sponsored by Davenport Business and Professional Women Radisson Quad City Plaza Hotel Cash Bar and Appetizers Questions and RSVP by May 5th: Cindy Winckler 324-7927 Tfish Krewer Wilger 324-4627 Proclamation of Equal Pay Day on Wednesday, May 3, 2000 at 7 PM in the Davenport City Council Chambers May 11, 2000 is the symbolic day in which women's wages finally catch up to their male counterparts. Women earn 73 cents for every dollar men earn, comparing full-time workers. 1998 Average Male Salary is $35,345; 1998 Average Female Salary is $25,862. $35,345 - $25,862 = $9,483 At women's rate of pay, it will take until May 11th of the new year to earn that additional $9,483 and catch up to men's pay from the previous calendar year. * Cindy Winckler email address: clwinckler@aol.com