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HomeMy WebLinkAbout2005-10-04 Bd Comm minutesMINUTES FINAL PARKS AND RECREATION COMMISSION August 25, 2005 MEMBERS PRESENT: Craig Gustaveson, Judith Klink, Margaret Loomer, Matt Pacha, Jerry Raaz, John Westefeld MEMBERS ABSENT: Ryan O'Leary, Phil Reisetter STAFF PRESENT: Terry Trueblood, Terry Robinson GUESTS PRESENT: Gary Sanders, Abbe McWilliam, Jeff Harper FORMAL ACTION TAKEN Moved by Raaz~ seconded by Pacha to approve the July 13~ 2005 minutes as written. Unanimous. Moved by Raaz~ seconded by Pacha to proceed with preliminary design for an 18-hole disc golf course in the Peninsula Park and also notify Peninsula Neighborhood Association in an effort to create awareness to the general public. Unanimous Moved by Walz~ seconded by Pacha~ that City Council delay any action on significant leisure pool improvements to City Park Pool until we have a master plan. The Commission does suggest going ahead with placement of the ramp. Unanimous PUBLIC DISCUSSION Gary Sanders was present and discussed his concerns regarding very poor ventilation in the locker rooms at City Park Pool. He suggests that when the City looks at updates/renovations to the pool that they very seriously consider opening the ceilings up again to provide better air circulation. CONSIDER A PROPOSAL FOR PLACEMENT OF DISC GOLF COURSE IN IOWA CITY: Jeff Harper was present to follow-up with the Commission regarding his request to place a disc golf course in Iowa City. Jeff and his group have looked at five areas including the Peninsula Park, Hickory Hill North Park, Willow Creek Park, an area on north side of the sewage treatment plant, and City Park. Harper's first preference is the Peninsula Park area between the Dog Park and the river. There is ample room for a deluxe 18-hole golf course, plenty of woods to provide for natural fairways, and two open spaces on either side of the woods. The primary problem could be the risk for flooding, however, as materials are cemented in place, this should not cause Parks and Recreation Commission August 25, 2005 Page 2 of 7 a huge problem. Parking may also become a concern depending on the popularity of both the dog park and disc golf. Harper's second preference would be Hickory Hill North which would possibly allow enough space for an 18-hole golf course and this park also contains many beautiful mature trees, and a lot of elevation changes. It's location being close to the interstate is also a positive attribute for this location. Conflicts include lack of parking and it would require some grooming, however, it would probably not be necessary to remove any trees. Harper's third choice is Willow Creek Park. This park contains trees as well as open space and it is already maintained (mowed, etc). It does not provide much elevation change and it would be necessary to construct mostly short holes. Parking is also a concern for this location. Harper's next choice would be the sewer treatment plant property which would provide enough space for a nine-hole course. Trueblood stated that after his conversations with Public Works staff, this location is no longer an option. Harper's last choice would be City Park in the southern part along Park Road. While there is room at the park, the heavy pedestrian traffic would provide a problem. Also the fact that there are not many trees in the lower park area, makes it not ideal for a disc golf course. Parking is also an issue in this park, especially when the pool is open. Harper announced that an anonymous donor has approached the group with a proposal to do a $1000 matching funds. The group believes that they should be able to collect at least $2000 in additional funds towards this project from other team members. Harper stated that they would envision raising approximately $4,000-$5,000. Much of his group is willing to provide volunteer labor as well as volunteer their time to help with fundraising and sponsorship. To move forward with fundraising, however, Harper would need a definite location. Harper provided Commission members with a price list for the materials for this project. Harper is asking Commission for their thoughts on the idea. He would like approval from Commission to start design of the disc golf course. Once he receives approval regarding the proposed design he would like to proceed with installation of a disc golf course Harper noted to the Commission that when these courses are placed in an area with numerous trees, a disc golf course is barely visible. At this point, Harper asked Commission members if they had any questions. Pacha asked for rough estimate for deluxe course which was said to be $15,000-$17,000 including concrete costs. Klink asked when the Turkey Creek course was built. Harper stated it was constructed in 1982. She also asked how many courses they would like to build. Harper said that realistically they would like to construct two courses in Iowa City. Klink asked about how much consideration they give to pedestrian traffic. Harper stated they typically design away from trails, playgrounds, Parks and Recreation Commission August 25, 2005 Page 3 of 7 etc. Klink stated that the plan at the Peninsula actually incorporates two proposed bridges in the park. Harper stated his group would be concerned only with the proposed bridge on the Iowa City side of the park and they would design with that in mind. Walz stated her concern also regarding the parking lot as it is currently designated for the Dog Park. Trueblood, also being concerned about whether this lot was even big enough for the Dog Park alone, indicated the lot will be about twice the size of the original plan, and will hold approximately 50 to 55 cars. Westefeld asked Harper if this is a sport that is played in the winter. Harper stated that it is. Sara Walz steps be taken to notify the neighborhood of this concept.. Trueblood stated he could coordinate this with Marcia Klingaman, Neighborhood Services Coordinator. Walz also discouraged Hickory Hill as a possible location. Pacha asked about the possibility of Willow Creek Park. Klink mentioned that parking would be an issue at this location as well as pedestrian traffic. Raaz recommended that staff get drawings to Jeff of the proposed locations for a bridge/s at the Peninsula site so that he has an idea where to start and possibly lay it out so that regardless of the possible locations it doesn't disrupt the course. Raaz supports Walz idea of notifying the surrounding neighborhood. Raaz would also like to look further at the possibility of Willow Creek as a location. Moved by Raaz~ seconded by Pacha to proceed with preliminary design for an 18-hole disc golf course in the Peninsula Park and also notify Peninsula Neighborhood Association to create awareness to the general public. Unanimous DISCUSSION OF POSSIBLE PLACEMENT OF A SLIDE OR OTHER FEATURE AND A RAMP-IN AT CITY PARK POOL: This issue was discussed at a recent council meeting. Specifically, Mike O'Donnell stated that he would like a feature or two added to City Park Pool in hopes to attract more people and provide more fun. Council Member Bailey said she would like to see the placement of a ramp in the pool as well. Parks and Recreation staff has already been discussing the ramp. Trueblood stated that they will continue to pursue this and that it should be in place by the opening of pool season next year. Trueblood informed the Commission that in 1999 a conceptual plan/feasibility study was cmopleted to convert City Park Pool into a water park. At that time there were also preliminary cost estimates provided. The consultant said it was feasible, however, the consultant did not address parking. At this time there are 146 parking spaces in upper City Park. This could possibly be increased to 155-160 spaces by decreasing the width of each parking stall. It was determined at that time that it was not a good time for a referendum (library and school district were both on the verge of having referendums). It was decided then that if the Commission ever Parks and Recreation Commission August 25, 2005 Page 4 of 7 decided that it was a high enough priority to then again look at the referendum possibility with City Council's support. There was also some talk of possibly building it at a different location and leave City Park Pool as is. Estimated expense in today's dollars for this plan would be approximately $5.8 million, and that did not include cost of expanded parking. Trueblood did contact a company for estimates on slides but has not heard back as of this meeting. Approximate cost for a "drop-in" slide would be $75,000, which does not include concrete work, design fees, etc. The "flume" slide is $200,000 and the "tunnel" slide is $170,000. A lazy river would need its own mechanical building and the two of them together would be $1.5 million. They originally gave cost estimates for construction in two phases. Raaz and Walz agreed that the ramp is a necessary addition to City Park Pool. Pacha asked what dollar amount would require a referendum. Trueblood stated over $700,000. Walz is not for spending that amount of money on a pool when there aren't strong feelings or requests from the public to do so. She would rather wait until we have a master plan in place to move on this issue. Trueblood mentioned that there are State of Iowa pool rules and regulations that have to be followed. It would not be a simple matter of deciding to buy a certain slide and placing it at a certain location. There has to be a barrier around the landing area so that other swimmers don't come into that area. In other words, there are other expenses involved in accommodating the slide. Klink noted that there are some improvements that could be made to City Park Pool while maintaining its current status. Moved by Walz~ seconded by Pacha~ that Ci~, Council delay any action on significant leisure pool improvements to City Park Pool until we have a master plan. The Commission does suggest going ahead with placement of the ramp. Unanimous DISCUSSION OF ANNUAL PARK TOUR: The annual park tour has been scheduled for Wednesday, September 14. The Commission will meet in Room B of the Recreation Center at 4 p.m. Trueblood will send invitations to the City Council members. Members to let Trueblood know of areas that they would like to tour. COMMISSION TIME: Pacha spoke of an article he read regarding possible dangers of dog parks. Walz stated that she attended the Friends of Hickory Hill meeting where Gil Janes was present. He expressed his thanks for the memorial stone that was placed in the park in honor of his mother. Parks and Recreation Commission August 25, 2005 Page 5 of 7 Walz announced that September will be her last meeting as she has accepted a position as Associate Planner with the City of Iowa City and she is required to attend another meeting that runs on the same schedule as this one. Raaz presented Trueblood with his proposed guidelines for memorials in parks. Raaz asked if there is a specific birth date of City Park. Trueblood informed him that the park was acquired in three parcels, however, the major portion of the park was acquired on July 11, 1906. Raaz stated that he has contacted the Johnson County Historical Society who said they would love to help with this celebration. Trueblood stated that staff will be doing research through the Library as well. Westefeld inquired about concession construction status at City Park. Trueblood will discuss later in the meeting (noted in minutes that follow). CHAIRS REPORT Gustaveson informed Commission of happenings at the Benton Hill Park grand opening celebration. He stated that it was a very good event. He had one person approach him who stated that she was part of the original planning meeting that occurred 23 years ago. Gustaveson also spoke of a salsa band that performed at the Friday Night Concert Series last Friday. He stated that there was a great turnout and a number of people were dancing. He again noted the positive remarks from band members and public about their appreciation of the fountain being turned off during these events. DIRECTORS REPORT Boys' Baseball Concession Building Boys' Baseball reps have been informed that the exterior of the building needs to be complete by the first week of September, as the Parks Division will be placing sod in this area. Trueblood will be giving them a definite deadline in the near future -- thinking of mid-October. Shingles are being put on at this time. Trueblood will be scheduling a meeting with the Boys Baseball Board. Pacha, Westefeld and Gustaveson will be attending this meeting as well. Angel Statue: This item may be placed on a future City Council agenda. Trueblood announced that Bruce Titus will be a guest on the Dottie Ray Show on Labor Day. Dog Park: Bid opening on September 8. City has agreed to loan $70,000. Reseeding will take place this spring. Parks and Recreation Commission August 25, 2005 Page 6 of 7 City Park Pool Article: Press Citizen ran an article regarding City Park Pool admission numbers. This numbers listed in this article were incorrect by over 7,000 swims. Trueblood will provide Commission with a complete report at a future meeting. Brookland Park Master Plan: The first meeting with the neighborhood association was held August 16. It was well attended and many good ideas were expressed. Walnut Ridge: No new developments. Motion to adjourn at 6:45 p.m. Unanimous. Parks and Recreation Commission August 25, 2005 Page 7 of 7 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD YEAR 2005 TERM NAME EXPIRES 1/12 2/16 3/9 4/13 5/11 6/8 7/13 8/25 9/14 10/12 11/19 12/14 Craig Gustaveson 1/1/07 NM X X X X X X X Judith Klink 1/1/07 NM X X X X O/E X X Margaret Loomer 1/1/08 NM X X X X X X X Ryan O'Leary 1/1/06 NM X X O/E X O/E X O/E Matt Pacha 1/1/05 NM X X O/E X O/E X X Jerry Raaz 1/1/08 ...... X X X X X X Phil Reisetter 1 / 1/09 NM X X O/E X X X O/E Sarah Walz 1/1/07 NM X X X X X O/E X John Westefeld 1/1/06 NM X X X X X X X KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum .... Not a Member MINUTES PLANNING AND ZONING COMMISSION APPROVED SEPTEMBER 1, 2005 EMMA J. HARVAT HALL MEMBERS PRESENT: Dean Shannon, Terry Smith, Beth Koppes, Bob Brooks, Don Anciaux, Wally Plahutnik, Ann Freerks STAFF PRESENT: Bob Miklo, Sunil Terdalkar, Mitch Behr OTHERS PRESENT: John Moreland RECOMMENDATIONS TO CITY COUNCIL: Recommended approval by a vote of 7-0 ANN05-00002/REZ05-00018, an annexation to the City of Iowa City and rezoning of approximately 51.9-acres of land from County Residential (R) to Low Density Single- Family Residential (RS-5) located on the American Legion Road, subject to a Conditional Zoning Agreement specifying the developer's responsibility of contributing to the cost of upgrade of American Legion Road. Recommended approval by a vote of 5-1 (Shannon voting in the negative, Plahutnik recused) REZ05- 00015, a rezoning from Central Business Service (CB-2) Zone to Central Business Support (CB-5) Zone, Neighborhood Commercial (CN-1) Zone and Mixed Use (MU) Zone for all property currently zoned CB-2 located south of Davenport Street and north of Jefferson Street as depicted in the current map. CALL TO ORDER: Brooks called the meeting to order at 7:33 pm. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. REZONING ITEMS: ANN05-00002/REZ05-00018, discussion of an application submitted by Arlington Development, Inc. for an annexation to the City of Iowa City and rezoning of approximately 51.9-acres from County Residential (R) to Low Density Single-Family Residential (RS-5) located on American Legion Road. Terdalkar said the annexation application was for approximately 51.9-acres not 51.3-acres as listed in the Staff Report. The property, located in Scott Township, was currently zoned County Residential (R) and was being used as a golf course. Staff felt RS-5 Iow-density single-family residential zoning would be appropriate in view of existing residential development on surrounding properties. The Comprehensive Plan stated that annexations were to occur primarily through voluntary petitions filed by property owners. Voluntary annexation requests were to be analyzed under three criteria: 1. The area under consideration fell within the City's long-range planning boundary. The area proposed for annexation fell within the adopted long-range planning boundary for Iowa City. 2. Development in the area proposed for annexation will fulfill an identified need without imposing an undue burden on the City. The area under consideration is one of the faster growing areas of Iowa City, developers had identified a demand for residential development in that area. Recent subdivisions in that area are almost completely built out. Infrastructure would be extended by private development. 3. Control of the development is in the City's best interest. The property was located within the City's Long-Range Planning boundary. If the lots were to develop under County jurisdiction they would likely be one acre in size and would require private wastewater treatment systems and water wells. Annexation would allow for more compact development. Terdalkar said the Comprehensive Plan stated that voluntary annexation requests should be viewed positively when the above conditions existed; Staff felt the three conditions had been met. Planning and Zoning Commission Minutes September 1, 2005 Page 2 The applicant had also requested a rezoning to RS-5, Iow density single-family residential zone. The developer had submitted a concept plan showing how the property might be subdivided but had illustrated only one street connection to the undeveloped property to the west. After Staffs preliminary review of the plan and to assure that the development of this property would adhere to the Comprehensive Plan's goal of "providing an interconnected street system", Staff recommended a conditional zoning agreement specifying (1) the developer's responsibility of contributing to the cost of the upgrade of American Legion Road and (2) the subdivision design provide at least two local streets connect to the west property line of the Fairview property. Public discussion was opened. John Moreland partner in Arlington Development, Inc. said the developers had met with the residents of Far Horizons who lived next door to the Fairview property on the previous Saturday. He'd met with staff several times regarding this development. It was a conceptual plan, it was not set in stone. It was almost 10-acres of open space and trails and was conducive to being next to Windsor Ridge. Staff and the developers had a slight argument regarding the second property access to the west. The developer's reasoning was that the way the land laid, it came flat over off their property and dropped straight down. He felt they could get by with one access. Morland said he personally felt this should not even come up in the current process, it was the wrong time to bring it up. It was a platting issue, not an annexation or zoning issue. When they came to the platting process that was the time they needed to argue about one access or two accesses, where they met onto American Legion Road. Moreland said he didn't think it was right for Staff to put that on him at this point. He had no problem paying for his part of American Legion Road, it needed to be upgraded. There really needed to be a sidewalk along it for bicycles; when they designed it they would make sure there was enough right of way for bicycles and everything else. Moreland said one of the things that had come up in the meetings with Staff was the request to show what they felt a good concept would be for the adjoining Hieronymous property. A good stab had not been made at the project so he and Staff had not come to an agreement. Moreland said he would prefer to see that CZA requirement taken out of the zoning/annexation issue, there would be plenty of time to address it at the platting process. The Commission would still have control at that point. He asked if there would there have to be two meetings on this application or would the Commission vote on it at this meeting. Miklo said it was a policy not a requirement to have two meetings. It had been adopted a number of years ago to allow for plenty of public discussion of a major rezoning or annexation. It could be waived if the Commission so wished, especially since there were no members of the public present and Staff had received an email from the people at Far Horizons indicating that there was not a lot of concern on their part in terms of the annexation and zoning. Miklo said in terms of the conditional zoning agreement the City often times placed conditions on zonings and annexations, mostly in relationship to furthering a goal of the Comprehensive Plan. A goal of the Comprehensive Plan was to have interconnected streets and a more fine grained street network which would provide a better distribution of traffic for better access for emergency vehicles and options for the property owner to the west to have more than one access point which would allow for possible better designs for their property. It could be handled at the subdivision stage but in this case because there was some resistance to it on the part of the applicant, the City felt it was important to include it in the CZA now so that coming to the City the developers would know what was expected and it would not be an argument for a later day. In the future the City could waive that condition under the subdivision process, but at this point Staff felt it was important to get that condition included. Looking at Windsor Ridge, there were quite a few street intersections throughout the subdivision. Unless there was an over-riding topographic or natural feature that would dispense with that need, the staff felt it should be part of the contemplated subdivision design. There was some relief to the topography to the west, but it was not severe. There were other areas with similar topography that had a fairly fine grained street network. It was Staffs recommendation that the CZA include both conditions at this time. Plahutnik said the developers were voluntarily requesting the annexation. When moving farther out from the City the pattern tended to be a one entry key-hole, cul-de-sacs and one exit. Since the developers were requesting to attach themselves to town and driving around town streets which did interconnect and because they did wish to be part of Iowa City, what was his objection. Planning and Zoning Commission Minutes September 1, 2005 Page 3 Moreland said there was no question about wanting to be connected but his issue was looking at the topography, it came out on a shelf and fell straight off. On the concept plan they had a street running north and south, he personally thought that who ever developed the Hieronymous property would have the same thing. They would stay up on the top of the hill and run it north and south. Moreland said he was not saying that he wouldn't do it, if it was in the best interest of the development he would put in a second access. He felt a little bit weird about designing someone else's property just to prove to Staff that he only needed one entry. He knew never to say never. His point was there was plenty of time at the platting level, he'd learned a long time ago that you were better off having some sort of agreement before even coming to the City meetings or you were not going to get very far. At the platting level, they would have had more time to give Staff a better concept plan as to what they thought Hieronymous' people would do although they would have nothing to say about what they were going to do, they would give the best ideas they had. He'd given Staff one idea and it had not been well received. His point being, to put that restriction on it right now without having more research when at the platting time the Commission could say they didn't like the plan and were not going to approve the preliminary plat because of what ever reason, they had time to do it at that point. Moreland said he felt the Commission still had tons of control, unless they approved the preliminary plat the developers could go nowhere. Moreland said it would be single family, big lots and they were meeting the Comprehensive Plan. It was an issue of working out the second access, he'd like to have more time to try to work it out with Staff. He wanted to make this thing go and would probably do what it took in the end but he hated to have it put on him right out of the shoot when he'd not had time to have a good effort to show Staff what they could do. Once the condition was put on the CZA he was done for at that point, he'd rather be restricted at the platting level. Freerks said that condition could be lifted at any time. Miklo said the Staff's goal was to adhere to the Comprehensive Plan. They'd talked about the design of the property to the west. By agreeing to only one access point the City would be restricting the design possibilities for the property to the west. The requirement could be waived at the platting stage if the City was convinced that environmentally or topographically it was impossible or it was not warranted to have a second access to the west. In terms of authority, the Commission had more authority at the time of zoning and annexation than they did at platting. Smith said without having the second CZA condition at this point they are not agreeing to a single access. At this point they were looking to approve the annexation and the zoning but not the concept plan. Behr said that was correct, if the Commission were to approve this without that condition they would not have affected their ability to impose it at the platting stage. Koppes asked Staff to discuss the 1,000-foot between American Legion Road and the access point. Miklo said the concept plan showed a distance of approximately 1,000-feet between American Legion Road and the only access point to the west. There was no standard but in other parts of town it was 300- feet for older blocks and ranged for the newer blocks. 1,000-feet was a long block. One of the reasons for having shorter blocks was, the longer the block the more straight of way and the more speeding and the more complaints regarding it. Miklo said the Comprehensive Plan Neighborhood Design Concept showed a fine grained street network design. There was no absolute number or range regarding block length. Public discussion was closed. Smith said he agreed with the applicant, he was not sure that now was the time to tie their hands when the Commission had the options to review later. Freerks said she agreed with Staff. She felt now was the time when the Commission had the power to control something like this and she would rather have it there for the Commission to work with and be able to waive it in the future rather than try to come up with it at a later date. She thought it was in the best interest of the City. She lived on a street that was a very long block and it was difficult for traffic Planning and Zoning Commission Minutes September 1, 2005 Page 4 circulation. Freerks said personally she felt it would be a better development with two access points, leave the condition in and it could be changed at a later time. If the developer could come up with a design that showed two access points were not needed they could discuss it, but she felt it was good to plan ahead, to have it there and they could pull it later. Motion: Smith made a motion to accept correspondence (e-mail from subdivision homeowner's association, Tovin's concerns regarding drainage). Freerks seconded the motion. The motion passed on a vote of 7-0. Brooks asked what would be the process for rescinding something that had been included in a CZA. Miklo said the CZA would be written in such a manner that the condition could be removed, i.e.: At the Planning and Zoning Commission's recommendation a second access would not be necessary based on topographic or similar conditions. Behr said it would be up to the Commission whether or not they did it. It would be part of the platting process that they would either agree or not. It would go to the Council as a recommendation and they could accept it or not. Koppes asked if the Commission did not include the second CZA condition regarding a second access to the west, could they still indicate they didn't like the plat if it didn't show a second access. Behr said if the Commission passed the rezoning with out the CZA condition for two access points, it did not decrease their ability to insist upon a second connection at the time of the platting stage. The Commission will not have agreed to only one, they would basically just be deferring that determination. Miklo said it would put the Commission in the position of recommending denial of a plat, which changed the tone of whole the discussion. Behr said there was more discretion at the annexation/zoning stand point, but the Commission would not have agreed to one access point. Motion: Smith made a motion to approve ANN05-00002/REZ05-00018, an annexation to the City of Iowa City and rezoning of approximately 51.9-acres of land from County Residential (R) to Low Density Single- Family Residential (RS-5) located on the American Legion Road, subject to a Conditional Zoning Agreement specifying the developer's responsibility of contributing to the cost of upgrade of American Legion Road. Shannon seconded the motion. Koppes said she was comfortable supporting the motion with only one CZA condition as long as the Commission could look at a second access point at the platting stage and as long as they could deny it if it did not include two access points. Brooks said he was totally sympathetic toward Staff's position. It troubled him that they didn't have something such as a policy or standard that they could latch on to and bind them to something like that right now. Brooks said he felt the developer understood that there was a great deal of interest on the Commission's part to have the opportunity to have two connections. On his part there was a reluctance to bind that because he would prefer to have a standard or policy or platting guideline to point to and say this is in conformance with that. Saying that it was general best practice was fine and he agreed with that but he was reluctant to tie them to that. Freerks said she saw the Comprehensive Plan as serving that function. She was not going to vote against this because of that, but she felt it was in the Commission's best interest to plan ahead and to not have to vote in the negative in the future because of something like that. They'd had a few instances in the past where they'd had to haggle over something that some Commissioners felt was very important and others did not and it had made things drag out. She didn't think that was a good idea. She didn't see that the Commission needed to have a policy that they attach things to, that was the Comprehensive Plan's function. They attached stipulations to things all the time. She didn't see the necessity to have further regulation, she saw this as a having a vision for something and they were making it known to the Planning and Zoning Commission Minutes September 1, 2005 Page 5 developer so the Commission could speed the developer's process in the future. Freerks said she was not going to deny this or vote against it because of that but she did think it was a mistake. Anciaux said he lived on a street that was approximately 1,000-feet long and it was too long. He wanted the developer to really look at breaking up that expanse. He didn't expect the developer to plan the neighbor's property or should it be his expense. Anciaux said he felt they needed to look at the topography and if possible get a second access. He would vote in favor of the motion. Plahutnik said he agreed, it was not an unreasonable request for them to be considering it at the platting process knowing that they were sympathetic already with StafFs position on this. The Commissioners agreed that there was no need to defer the item for a second meeting. The motion passed on a vote of 7-0. Anciaux said for the record he would like to commend Moreland. It seemed when neighborhood meetings were held and the developer explained what he was going to do, it seemed to go a lot easier. The people seemed to know what was what and there wasn't the massive rabble of uninformed public before the Commission. Brooks said he hoped Moreland got the tone of what the Commission's interest was. Moreland said he did and he guaranteed that before they came to the Commission with the plat, he and staff would have it worked out. They were not going to argue at this stage, they would have it worked out one way or another. REZ05-00015, consideration of an application submitted by the City of Iowa City for a rezoning from Central Business Service (CB-2) Zone to Central Business Support (CB-5) Zone, Neighborhood Commercial (CN-1) Zone and Mixed Use (MU) Zone for all property currently zoned CB-2 located south of Davenport Street and north of Jefferson Street. Plahutnik recused himself citing possible conflict of interest due to employer. Brooks said at the previous Commission meeting there had been quite a bit of discussion about this item. The item had been deferred. It was with the understanding that the draft Zoning Code didn't have a CB-2 component in it. If the vote was such that the CB-2 zone were to remain, they would have to go back, review and revise the proposed draft of the Zoning Code. The plat shown on the overhead showed the proposed rezoning changes. It was his understanding that the owner of the service station in an area to be rezoned was comfortable with the proposed rezoning to CN-1. Miklo said the property owner had indicated it orally but had not provided anything in writing. Motion: Anciaux made a motion to approve REZ05-00015, a rezoning from Central Business Service (CB-2) Zone to Central Business Support (CB-5) Zone, Neighborhood Commercial (CN-1) Zone and Mixed Use (MU) Zone for all property currently zoned CB-2 located south of Davenport Street and north of Jefferson Street as depicted on the map. Koppes seconded the motion. Anciaux said no matter what they did on the Zoning Code rewrite, someone would not be happy. In the process of moving it forward for some things they were going to have to look at the greatest good and go from there. Property owners could always come back at a later date and request a rezoning. Koppes said the Commission had discussed this rezoning multiple times in detail. Hopefully the property owners realized that they could come back and request a rezoning at a later date if there was a need to rezone to CB-5. She didn't feel the Commission was taking anything away from the neighborhood. Freerks said right now for the type of growth that the CB-2, which was going away, would provide, it was more CB-5, which the Commission was trying to push south of Burlington Street with the infrastructure and the parking ramp. The CB-2 would provide tall skinny buildings surrounded by seas of parking and that was not the vision for Iowa City. At some point in the future it could be rezoned to CB-5 if at some time in the future it looked like it reflected better the future of this area and the parking concern was Planning and Zoning Commission Minutes September 1, 2005 Page 6 addressed but she didn't see that happening at any time soon. It was a nice small neighborhood commercial area surrounded by neighborhood residential zones. This plan fit that best, she would vote in favor of it. Shannon said he would repeat what he'd said at the last meeting. He agreed with the property owner who had come to the meeting, they had wanted to keep what they had. They couldn't see how this was going to simplify anything, going from a CB-2 and changing it to 3 or 4 other zones. He still didn't understand how it would simplify anything. Shannon said he didn't get as concerned as City Staff did about parking requirements because the price of gasoline had jumped $1.50 in one week and might be at $4.00 next week. Things were going faster than he had thought they would, but maybe parking considerations would not be as important as previously. He didn't mean to buck progress, but since no one was in attendance maybe they hadn't understood that they could come back. He had liked the CB-2 for this neighborhood and would vote against it. Smith said he was not sure how he felt on the whole concept but for the sake of moving the proposed changes to the Code forward and this being one piece of a much bigger puzzle, he would support taking it forward to the next step and trying to work out what ever issues existed in the bigger plan. The motion passed on a vote of 5-1 (Shannon voting in the negative, Plahutnik recused.) CONSIDERATION OF THE AUGUST 18, 2005 MEETING MINUTES: Motion: Anciaux made a motion to accept the minutes as typed and corrected. Freerks seconded. The motion passed on a vote of 7-0. OTHER ITEMS: Anciaux said with respect to The Planning and Zoning Case Processing summary, they frequently heard complaints about how hard it was to get things done in Iowa City and how people were moving to Coralville because it took too long and it was too expensive. The summary showed most applications were handled in 3-4 weeks from the date of submission of all materials. Brooks said it was very interesting and he appreciated Staff's time to compile the data. Freerks said it showed that City's response was very quick. ADJOURNMENT: Motion: Smith made a motion to adjourn the meeting. Anciaux seconded the motion. The motion passed on a vote of 7-0. The meeting was adjourned at 8:16 pm. Elizabeth Koppes, Secretary Minutes submitted by Candy Barnhill s:lpcd/minuteslp&zJ2OO5109-Ol-O5.doc Iowa City Planning & Zoning Commission Attendance Record 2005 FORMAL MEETING Term Name Expires 1/6 1/20 2/3 2/17 3/3 3/17 4/7 4/21 5/5 6/16 6/27 7/6 7/21 8/4 8/18 9/1 D. Ancianx 05/06 X X X X X O/E X X X X O/E X X O/E O/E X B. Brooks 05/10 X X X X X X X X X O/E X O/E X X X X A. Freerks 05/08 X X X X X X X X X X X X X X X X E. Koppes 05/07 O/E X X X X X X X X X X X X × X X W Plahutnik 05/10 ................................ X X X X O/E O/E X X D. Shannon 05/08 X X X O/E O/E X X X O/E X O/E X X X X X T. Smith 05/06 ................................ X X X X X X O/E X INFORMAL MEETING Term Name Expires 1/3 2/14 2/28 3/14 4/4 4/18 5/2 6/13 7/18 8/1 8/15 8/29 D. Anciaux 05/06 CW X X O/E X X X X X O/E X X B. Brooks 05/10 CW X X X X X X X X X X X A. Freerks 05/08 CW X X X O/E X O/E X X X X O/E E. Koppes 05/07 CW X X X O/E X X X X X X X W Plahutnik 05/10 CW .................... O/E X O/E O/E X X D. Shannon 05/08 CW O/E O/E X X X X X X X X O T. Smith 05/06 ............................ X X X X X I I Key: X = Present O = Absent O/E = Absent]Excused N/M= No Meeting MINUTES FINAL/APPROVED 4~~b3 HOUSING AND COMMUNITY DEVELOPMENT COMMISSION OLD BRICK, 26 E. MARKET STREET, IOWA CITY THURSDAY, JUNE 30, 2005 Members Present: Jerry Anthony, Lori Bears, William Greazel, Matthew Hayek, Michael Shaw Members Absent: Mark Edwards, Rita Marcus, Brian Richman, Jayne Sandier Staff Present: Tracy Hightshoe, Steve Long, Steve Nasby Public Present: Charlie Eastham, Patti Santangelo CALL MEETING TO ORDER Chairperson Hayek called the meeting to order at 6:00 PM. APPROVAL OF THE MINUTES FROM MAY 19, 2005 Motion: Greazel moved to approve the minutes as submitted. Bears seconded the motion. Motion passed 5:0. NEW BUSINESS Review of allocation process- subcommittee report Greazel said that the subcommittee has met twice. He added that their primary goal is to give the applicants an indication of priorities for the year that the committee identifies. He stated CITY STEPS is too vague, so the committee suggests the Commission identify annual priorities. He said that they hope that the committee would come to an agreement on priorities and give applicants an idea of what they plan to fund or focus on that year. Greazel mentioned that in their upcoming meetings they will ask some of the applicants to present their frustration on the application process. The committee would like to get some feedback and input from the applicants to plan for next year's allocation cycle. He said that the subcommittee would report their findings and determine if that's how the Commission wants to proceed. He added that every year there is less money to allocate, so accordingly, the committee would need to focus and determine its priorities, and allocate based on those identified priorities. He said that the meetings were very productive. Greazel added that Hightshoe was present at the last meeting to give some input. He said that there were good discussions about the process and how to make it easier and more transparent. Bears said that she considers applicant training very important and that she hopes that they would still require it. Hayek asked if there would be discussions regarding the scoring and ranking process. Greazel said that they discussed the scoring and ranking process. He said that one of the recommendations might be that the scoring would need to be changed to reflect the annual priorities. The scoring would then be changed each year to reflect any changes. Shaw asked if the recommendations would be made at the next meeting. Greazel said that there would be further input at the next meeting and the final recommendations presented at a later time. Hannah's Blessing Childcare Center Update Long said that CDBG funds were used to acquire property for Hannah's Blessing Child Care. Earlier this year they ceased operation and the property was deeded back to the City. He stated the City initially was working with realtors to sell the property, however a non-profit approached the City about leasing the facility for continued use as a child care center. Long said that the City is looking for ways to recapture as much funds as possible. He said that leasing was not their first option, but a way to recapture some of the money. Bears asked that if Hannah's Bleasing ceased operation shouldn't that money go back to the City. Long said that if the City sold the property, the money would go to the City up to the amount of the lien against the property. However, if the sale is less than the amount owed to the City, Hannah's Blessing would continue to owe the City the difference. Upcoming HCDC Appointments Hightshoe said that Sandier, Edward, and Anthony's terms expire September 1,2005. OLD BUSINESS Nasby said that the Council approved the investment policies for FY2006. He stated the Council considered all the waivers, decided upon a policy and will not accept any waivers. Anthony asked if the policy had been discussed in the HCDC meetings. Nasby said that it had not been discussed by HCDC. Nasby said that the Council initiated the conversation due to a lot of waiver requests for FY06 projects. He added that rather than going through them separately, the Council decided to undergo a policy review and make policy changes. MONITORING REPORTS Eagles Flight Youth Program Bears would give her report at the next meeting. Long said that they are going through a reorganization phase. He added that they did spend almost all their money ICCSD Wood Family Resource Center Hayek said that he received an email saying that only $31,000 had been requested to date, but they are ready to submit a request for another $45,000 for construction expenses. He said the foundation is almost complete. He added the school district is installing a geothermal field for the heating/cooling of the new addition. Shaw said that they have done a lot of structural work. Greazel said that there are a lot of schools in the area that have geothermal fields which provide long term savings. Shaw had heard that the school district plans on installing geothermal fields in all new buildings for the energy cost savings. Adjournment Hayek said that there would be no meeting in July. MOTION: Anthony moved to adjourn. Greazel seconded the motion. Motion passed: 5-0. The meeting adjourned at 6:27. Minutes submitted by Bogdana Rus. s:lpcdlminuteslHCDCI2OO5106-30-O5.doc FINAL APPROVED Iowa City. Public Library I~OARD OF TRU~TEE~ A0end~ item 3A Minutes 5:00 pm - August 25, 2005 2nd Floor Board Room David VanDnsseldorp, President Linzee McCray, Vice President Thomas Dean William Korf Thomas Martin Meredith Rich-Chappell Pat Schnack, Secretary Leon Spies Tom Suter Members Present: Thomas Dean, William Korf, Tom Martin, Linzee McCray, Meredith Rich- Chappell, Pat Schnack, Leon Spies, Tom Surer, David VanDusseldorp Members Absent: Staff Present: Barb Black, Maeve Clark, Susan Craig, Debb Green, Heidi Lauritzen, Kara Logsden, Martha Lubaroff, Patty McCarthy, Hal Penick Call meeting to Order VanDusseldorp called the meeting to order at 5:10 pm Public Discussion None Approval of minutes The minutes of the regular meeting of July 28, 2005 were approved after a motion made by Surer and seconded by Martin. All were in favor and the motion passed 9-0. Unfinished Business Leased Space Update: Things are not as far along they were last month. The interested party did have a second meeting involving Craig and Hanick but decided on another space. The space continues to be shown. Hanick will begin to market the space in another venue based on interest that has been shown to use the space for offices. One issue is the expense of remodeling the area on the first floor if that became necessary. Craig had a conversation with several City employees who are involved in a similar project and there is a model for how the City handles these expenses and charges them back to the tenant(s). Agenda item 3A Page No 2 Parking Craig alerted the Board about the ordinance language being considered. This came together quickly and has been approved by Council. Two more Council meetings and the law takes effect once the new signs are posted. It allows us to write tickets more quickly. Will be able to do a ticket every 10 minutes if need be. It increases the penalty for parking in the book drop site and gives us tow-away rights. Craig says that option would only be used under extreme circumstances. The daily rate at the Dubuque St. ramp has gone up which pushes all-day parkers to other ramps. A covered walkway from the Moen building is being built to allow protected movement from the parking ramp to the library. Tt will be available during hours when library is open. We need to insure there are always short-term spaces in this ramp for library visitors. New Business Annual report VanDusseldorp remarked that the annual report is an amazing collection of statistics. He asked for comments. The numbers of youngsters served during the summer is remarkable. Dean was impressed with how staff pitched in to work harder to handle the increased use; however he expressed concern for staff, if usage continues to increase at this pace. Korf had some questions about part-time staff. Martin was impressed with the number of people to come through the building. A comment was made on the large number of items that go out and then come back. The turn around time for getting something ordered and in the hands of a patron has been made briefer by technology to help enhance our services. When a book is checked in, the status says, "recently returned" for three days. This fall, Circ staff will evaluate our average reshelving time, to see if we need to reduce the number of days the catalog says, "recently returned". Craig pointed out two numbers. The reserves placed have gone up 32%. Reserves are very staff intensive. Tn-house Tnternet computer uses are up from 40,000 to 112,000. More computers have been added. Craig explained how a session on the computer is monitored for time so that people do not abuse their Tnternet session. :Increase in holds is partly due to the ability to reserve a hold on line. The new self-checks and other technology improvements help us absorb the increased use with the same staff. Budget preparation Craig included a memo that outlines a timeline for budget preparation. She has not received any guidelines from the City yet. The memo was included to allow for a preliminary discussion of expanding hours, a goal of the new strategic plan that begins in FY07 since it is a very difficult proposal to work with. She asked the Board to discuss expanded hours before staff does the work involved for budgeting. These options came from the surveys and she wants to put a budget request together that the City might look favorably on it. Surer described conversations with Council members who are in favor of expanding hours. He is in favor of it. A question was asked regarding consideration of an earlier than 10 am opening. Craig replied that according to the survey, the choices were Friday evenings, longer on Sunday and opening earlier in the am. The most popular was more Sunday hours, then Friday evenings and the least favored was 9-10 in the morning. The 8-10 time in the morning is used for meetings by staff because no one is on desk. Also, Maintenance has an opportunity to get Agenda item 3A Page No 3 certain chores done during that time. The option of staying .open on Friday evenings and making it seasonal was raised. There was also a question about remaining open until 9 pm instead of 8 pm on Friday. Sunday from :[2-5 or 12-6 rather than 1-6 was suggested. Lauritzen replied that logistically 12-6 is a problem, necessitating lunch breaks, and other issues. Board agreed that budget proposals should consider adding 2 hours on Friday and one on Sunday. They look forward to information about the costs to enable them to make those choices. Tt will be on the agenda next time. Staff Reports Departmental Reports: Children's, Systems, And Technical Services Green shared a communication from a family returning to Jordan. They gave a gift to the library of a prayer rug and wrote a poem. VanDusseldorp asked if there were comments on the reports. McCray commented on the incredible numbers of kids in summer reading and expressed concern with the staffing issues. Systems report. VanDusseldorp asked Penick about feedback on the new web page. Penick reported there has not been much, which is good news. Teen page went up today. Kids will go up at the end of the week. McCray had a question about Wikipedia, and WebBridge. Penick explained that Wikipedia is a software program that allows for collaborative editing of documentation. Web Bridge is a module that allows us to provide through the catalog, links that enable the reader to find other, related resources, at the click of a button. Technical Services - E-audio. Tt is coming. Entire books can be loaded on an mp3 player. The service we are subscribing to eliminates the need to buy multiple copies because any number of users can download the same title at the same time. This service will only be available to our primary users - ]~owa City and rural county residents. ]:n answer to a question, we will check out mp3 players. Books on tape will eventually become pass~. The future of CD's remains to be seen. Development Office McCarthy is excited about on-line giving. She encouraged Board members to mark their calendars with the special dates included in her report. She said a donor reception is being planned for the end of October. Will get back to Board with a date. VanDusseldorp explained the Book Gala event to Board in response to a question. ~[owa Library Association Conference ILA Conference is coming up in October. Board members are invited to attend any or all of the conference. There was some interest and Lubaroff will follow up. There was also some interest in a Trustee workshop being held in October at the Coral Ridge Mall. Fee Cards/Hills Nothing new on fee cards and Hills. Craig has left messages and has not heard back. She believes University Heights has a library Levy on the ballot this fall. This will be confirmed. Lubaroff's lob to be posted Agenda item 3A Page No 4 Lubaroff's job is to be posted soon. She is retiring the end of October. Due to the difficulty in reclassifying a position with an incumbent in it and the need to attract well-qualified people, this position will be brought to the City Council for consideration to upgrade. We will be advertising early in September. Financial reports FY05 Year End Receipts Craig said we made 129% of our receipts in fines. Approximately 98% of the budget was spent by the end of fiscal year 05. President's Report VanDusseldorp thanked Board for all being here. He is very appreciative of attendance and involvement. He introduced new Board member Leon Spies, who told the Board about his interest and fondness for libraries. He is the rural county representative. The rest of the Board introduced themselves to Spies. Announcements from Members McCray informed the Board that Lazy Boy and the Recliners would be performing on September 2 at the Friday night concert series. Disbursements Visa Expenditures for .luly were reviewed. Disbursements for July were approved after a motion made by Surer and seconded by Dean. All voted Aye and the motion passed 9-0. Set agenda order for September meeting. Leased space. Preliminary budget discussion. Expanded hours. Adjournment The meeting was adjourned at 6:30 pm after a motion made by Schnack and seconded by Surer. All voted Aye and motion carried 9-0. Board or Commission: ICPL Board of Trustees ATTENDANCE RECORD CALENDAR YEAR 2005 (Meetinl Date) TERM 1/27/ 2~25/ 3/24/ 4~28/ 5/26/ 6/23/ 7/28/ 8/25'~ 9/2~/ NAME EXP. 05 05 05 05 05 05 05 05 05 Thomas 7/1/09 O/e x x x x O/e x x x Dean KathY G!0~r 7/1/05 x x x x Term ir exp Bill Korf 7/1/09 x x x x x x x x O/e Tom Martin x x x Linzcc 7/1/09 x x x x O/e x O/e x x McCray Linda Prybil 7/1/05 O 0/e I Ole x x Term ' expir ~d Meredith O/c x x Rich- Chappel Pat Schnack 7/1/07 x x x O/e O/e x O/e x x Leon Spies O/e x O/e Tom Suter 7/1/07 x x x x O/e x x x O Jim Swaim 7/i/05 0/e x x o/e x I Term , exp!r , ~d David Van 7/1/07 x x x x x O/e x x x Dusseldorp KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting - Not a Member MINUTES FINAL IOWA CITY TELECOMMUNICATIONS COMMISSION MONDAY, JULY 25, 2005 - 5:30 P.M. CITY CABLE TV OFFICE, 10 S. LINN ST.-TOWER PLACE PARKING FACILITY MEMBERS PRESENT: Gary Hagen, Michael Christians, Bebe Ballantyne, Saul Mekies, MEMBERS ABSENT: James Ehrmann STAFF PRESENT: Drew Shaffer, Mike Brau, Dale Helling OTHERS PRESENT: Josh Goding, Beth Fisher, Michael McBride, Susan Rogusky, Rick Karnes RECOMMENDATIONS TO CITY COUNCIL None at this time. SUMMARY OF DISCUSSION Karnes reported Mediacom has been working to get high definition carriage agreements with the local broadcasters. Agreements have been reached with KWWL, IPTV, and FOX. Negotiations are still taking place with KCRG and KGAN. Goding reported that PATV recently held a video camp for six United Action for Youth students. A similar workshop is being planned for students from the alternative high school. The school district has just issued a purchase order for new microphones for the Board Room. Hagen suggested that the Commission may wish to set up a meeting with Superintendent Plugge to discuss the education channel. Mekies said that the concerns previously expressed by the Commission have been relayed by Hoyland and a memo prepared by Hardy outlining some technical steps for improvement. Mekies suggested that the Commission relay their concerns directly to Plugge in writing in September if it appears no steps are being taken by the school district. Fisher reported that the library would be cablecasting many of the events associated with Irving Webber Week. Also to be cablecast are the weekly International Writers Workshop seminars, which begin in August. Several City Council forums and Public Power Initiative forums are planned for September. Shaffer reported that he has been working on a script for a program on cable TV in Iowa City covering areas of frequently asked questions. The City's consultants reviewed Mediacom's latest rate filing and determined that they are within the maximum permitted rate. The next Avatar program will be August 22nd. The program will be on Social Security. Subject experts and a six-person focus group are being taped. Politicians have also been invited to participate. Shaffer said that over the past two years the Commission has discussed the subsidy the franchise fee has paid the City's general fund. The Cable TV Division budget was first reduced by $100,000 in the wake of a budget crisis created by the Iowa Legislature. The subsidy was continued in fiscal year 2005 and again for 2006. Helling said that since the beginning of cable TV in Iowa City it had been City Council policy that franchise fees would be used for cable TV related purposes. Mekies noted that while all department budgets were cut, the percentage of the cuts to the cable TV budget was most likely the largest in the City. The recent article in the Daily Iowan quoted Steve Atkins as saying the cuts to the cable TV budget were "not fair". Hagen said that he is concerned that the cuts will not be restored and that additional subsidies to the general fund by the franchise fee fund may be requested in the future. Helling said that most communities put franchise fees in the general fund but that a letter requesting a phased in restoration of the cuts is not unreasonable. Mekies said that the spirit of the policy to use franchise fees for cable related uses indicated the franchise fee was properly considered a user fee at the time rather than a general tax. APPROVAL OF MINUTES Hagen moved and Ballantyne seconded a motion to approve the June 27, 2005 minutes. The minutes were approved unanimously. ANNOUNCEMENTS OF COMMISSIONERS Mekies introduced new Commissioner Michael Christians. SHORT PUBLIC ANNOUNCEMENTS None. CONSUMER ISSUES Shaffer reported receiving 6 complaints. All that could be resolved have been. There was one complaint regarding placement of a cable in one's home, one about intermittent cable modem outages, one about frequent cable TV outages, one about not being able to reach Mediacom by phone, one about City Channel 4 program listings not being correct in the Press Citizen, and one about Mediacom's technical staff being sent to Florida to repair hurricane damage and as a result not leaving enough local technicians to service Iowa City. MEDIACOM REPORT Karnes reported Mediacom has been working to get high definition carriage agreements with the local broadcasters. Agreements have been reached with KWWL, IPTV, and FOX. Negotiations are still taking place with KCRG and KGAN. REFRANCHISING UPDATE Shaffer reported that the City Council passed the franchise agreement and that it has been sent to Mediacom for a signature. Mediacom has 60 days from Council passage to sign the franchise agreement. UNIVERSITY OF IOWA REPORT Mike McBride reported that July has been a slower month for U of I television productions. Live programs from Prairie Lights bookstore and the Java House continue to be produced. Productions will be up in the fall, including the sports news conferences. PATV REPORT Goding reported that PATV recently held a video camp for six United Action for Youth students. A similar workshop is being planned for students from the alternative high school. The next Open Channel program will be held Wednesday August 27 from 8-9 p.m. The next Bike in Theater events will be held August 3 and 17th around 8 p.m. The next Board meeting will be August 18 at 7 p.m. at the Everett Conner Center. The next producer's forum will be August 25. SENIOR CENTER REPORT Rogusky distributed the Senior Center TV (SCTV) schedule. A new volunteer has joined SCTV. Jean Lloyd Jones has been working on a documentary on the New Horizons Band, which just celebrated its l0th anniversary. IOWA CITY COMMUNITY SCHOOL DISTRICT REPORT Shaffer reported that Hoyland was unable to attend the meeting but emailed a report. The school district has just issued a purchase order for new microphones for the Board Room. Hagen suggested that the Commission may wish to set up a meeting with Superintendent Plugge to discuss the education channel. Mekies said that the concerns previously expressed by the Commission have been relayed by Hoyland and a memo prepared by Hardy outlining some technical steps for improvement. Mekies suggested that the Commission relay their concerns directly to Plugge in writing in September if it appears no steps are being taken by the school district. LEGAL REPORT No representative was present. Helling said that interviews for a new assistant city attorney are taking place and an attorney will be assigned to the Commission by September. LIBRARY REPORT Fisher reported that the library would be cablecasting many of the events associated with Irving Webber Week. Also being taped and cablecast will be the Johnson County Historical Preservations Awards, Lance Brown performing as Will Rogers, a celebration of Hawkeye athletics, and a program on the dangers of vinyl siding. Also to be cablecast are the weekly International Writers Workshop seminars, which begin in August. Several City Council forums and Public Power Initiative forums are planned for September. KIRKWOOD REPORT No representative was present. MEDIA UNIT Shaffer reported that the Media Unit has been busy with the Friday Night Concert Series and the Farmer's Market concerts. A new web browser will be installed on InfoVision in August. A complete m-design of the City Channel 4 web site is underway. CABLE TV ADMINISTRATOR REPORT Shaffer reported that he has been working on a script for a program on cable TV in Iowa City covering areas of subscriber's frequently asked questions. Among those topics are rates, competition, a la carte programming, customer service, and the access channels. Mekies asked if Shaffer would prepare a short history of the access channels. Shaffer reported the City's consultants reviewed Mediacom's latest rate filing and determined that they are within the maximum permitted rate. The next Avatar program will be August 22nd. The program will be on Social Security. Subject experts and a six- person focus group are being taped. Politicians have also been invited to participate. CABLE TV BUDGET Shaffer said that over the past two years the Commission has discussed the subsidy the franchise fee has paid the City's general fund. The Cable TV Division budget was first reduced by $100,000 in the wake of a budget crisis created by the Iowa Legislature. The subsidy was continued in fiscal year 2005 and again for 2006. Helling said that since the beginning of cable TV in Iowa City it had been City Council policy that franchise fees would be used for cable TV related purposes. That policy was modified for the first time during the fiscal year 2004 budget period. Hagan asked what impact the budget cuts had. Shaffer said that hiring for part-time production assistants was reduced and that equipment purchases were scaled back. Hagen said there is an issue of fairness. Mekies noted that while all department budgets were cut, the percentage of the cuts to the cable TV budget was most likely the largest in the City. The recent article in the Daily Iowan quoted Steve Atkins as saying the cuts to the cable TV budget were "not fair". Hagen said that he is concerned that the cuts will not be restored and that additional subsidies to the general fund by the franchise fee fund may be requested in . the future. Helling said that most communities put franchise fees in the general fund but a letter requesting a phased in restoration of the cuts is not unreasonable. Mekies said that the spirit of the policy to use franchise fees for cable related uses indicated the franchise fee was properly considered a user fee at the time rather than a general tax. ADJOURNMENT Hagen moved and Christians seconded a motion to adjourn. The motion passed unanimously. Adjournment was at 6:12 p.m. Respectfully submitted, Drew Shaffer Cable TV Administrator TELECOMMUNICATIONS COMMISSION 12 MONTH ATTENDANCE RECORD 01/01/03 to CURRENT Meeting Date Kimbcdy Saul Meikes Brett Castillo Terry Smith Jim Pusack Thrower ~/2/03 x x x x x 7/28/03 x x x x x 8/25/03 x x x x o/¢ 9/22/03 x x x x o/c 10/27/03 x x x x o/c 11/24/03 x x o/c x x 12/15/03 o/c o/c x x x 1/2/04 x o/c x x x 1/26/04 x x x x x 2/23/04 x o/c x o/c x 3/22/04 x x x x x 4/26/04 x x x x O/C 5/24/04 x x O/C x x 6/28/04 x x x o/c x 7/26/04 o/c x x x x 8/26/04 did not meet did not meet did not meet did not meet did not meet 9/27/04 X X X X X 10/25/04 X X 11/04 Did not meet Did not meet Did not meet Did not meet Did not meet X X X X X 12/20/04 1/24/05 X X X X X 2/28/05 X X X X Gary Hagen 3/8/O5 X X X X × 3/25/05 X O X X × 4/25/05 x o/c X X × 5/23/05 X o x vacancy James X x Bebe × Ehrmann Balantyne 6/27/05 X x X X × x Michael Chritians 7/25/05 O X X X × 9/26/05 0 X X 0 × (X) = PreSent (O) = Absent (O/C) = Absent/Called (Excused)