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HomeMy WebLinkAbout2000-05-31 Info Packet for 5/18 CITY COUNCIL INFORMATION PACKET May 18, 2000 MISCELLANEOUS ITEMS IP1 Memorandum from City Manager: Goal Setting MISCELLANEOUS ITEMS IP2 Meeting Schedule and Tentative Work Session Agendas IP3 Letter from Lane Plugge (IC School District) to Mayor: DARE IP4 Memorandum from City Manager: Proposal for an Advisory Committee of People with Disabilities IP5 Memorandum from City Clerk: May I Council Work Session IP6 Memorandum from Public Works and Engineering Director to City Manager: Chip Sealing city of owa city J MEMORANDiUM Date: May 17, 2000 To: City Council From: City Manager Re: Goal Setting You have scheduled your goal setting session for Thursday, May 25. I understand your interests and we have arranged the session accordingly, it will be in two parts. The first part will be a session with Tim Shields of the Institute of Public Affairs to discuss issues associated with the working relationships of the City Council. Tim's role will be to work through these issues in order to hopefully improve upon the collective nature of decision making of the City Council. The second session will be conducted by me. This session is intended to involve more of the traditional goal setting, that is, identifying areas of concern, interests as well as projects, policies and procedures and then establish some priority. I have attached a general framework of how I would approach the afternoon session. Please take a moment to review this procedure in order that we may be prepared to identify those programs, policies, procedures, etc. and hopefully develop goals for the next few years. As your chief administrative officer, much of my work is to understand (analyze, interpret, evaluate) your values, principles, standards of conduct and then design an organization to meet those values, principles and standards of conduct. As you are aware every two years these values are subject to change by way of Council election. The majority of the City Council can change and thereby the direction and goals approved by a previous city council are now questioned and subject to amendment. In order to prepare the organization to accommodate your changes and fulfill your interests as well as actually be able to help facilitate those changes requires an established set of goals. Goals translate into a community agenda. Goal setting is a process of envisioning results and reaching a consensus on what results are desired. It is important that they are clear and distinct in order that each participant understands how his or her work as a council member or city employee relates to the overall mission identified in these goals. Goals need to be achievable not fantasies. Rather than relying on crisis management to set our agenda, goal setting can provide a clear focus and a destination. Goals also allow us to communicate to the community your interests and thereby translate those interests into policy. Mgr\memos\goalset2.doc Goal Session with City Council Thursday, May 25, 2000 8:00 AM - 5:00 PM City Council Chambers Morning Session: Tim Shields facilitates "Council Working Relationships" Lunch Afternoon Session: Steve Atkins facilitates "Council Goals for Future" · All people at the table are equal and will be encouraged to participate. · We will use consensus as a means to arrive at resolution of issues. Consensus is defined as general agreement, an opinion held by most or all. If a consensus judgment, made by the facilitator, is questioned by a Council Member, a formal vote/show of hands/majority rules principle will be used. · Goal setting process to be used: 1. Use 2-3 year time frame when considering your goal interests. 2. Each Council Member will be asked to contribute 4 goal items, one at a time. All goals will be recorded. 3. Discussion; seek commonalities in the goals proposed. 4. Discussion; select priorities 5. Brainstorming. Time near end set aside for longer term issues, discussion, somewhat open agenda. Are there longer term (5 years +) issues/goals that you would like to see considered? mgr\goalset5-25.doc 05/17/00 WED 11:05 FAX 319 335 4401 UI INST. PUB.AFF ~001 THE UNIVERSITY OF IOWA MEMORANDUM DATE: May 17, 2000 TO:. City Counci] Members FROM: Tim J. Shields RE: Informal Workshop May 25, 2000 I am looking fortyard to working with all of you next week. AS some of you know, I have worked with city councils throughout Iowa for over 20 years. The focus of ray work with councils has been sWategic planning and impwving teamwork. Our session will deal with council and counca/staff teamwork. Through in-<lepth discussions and analysis, we will attempt to identify ways to enhance team effectiveness. We will develop a more detailed agenda when we are together, but generally our approach will follow these steps: I. Building a model of effective policy leadership H. Assessing current practices and processes fir_ Identifying strategies and methods to improve overall council effectiveness. In this important area of municipal governance, there are few absolutes. If we are to be successful, we must be able to focus on the specifics of your situation. It is my hope that by doing so, we will be able to identify and reach agreement on some practical and usable ideas that will contribut~ to each member's and the council' s effectiveness. I look forward to seeing you next Thursday. Institute of Public Affairs 100 Oakdale Campus #N310 OH Iowa City, lova 53242-5000 319/335-4520 ~ ~ , Fos-~a-oo ---- City Council Meeting Schedule and 2000 May 18, '°~;~~' Tentative Work Session Agendas J May 25 Thursday 8:00a SPECIAL COUNCIL WORK SESSION Council Chambers Goal Setting l May 29 Monday MEMORIAL DAY HOLIDAY - City Offices Closed May 31 Wednesday 7:30a SPECIAL FORMAL COUNCIL MEETING Council Chambers Executive Session - Evaluations June 12 Monday 6:30p SPECIAL COUNCIL WORK SESSION Council Chambers June 13 Tuesday 7:00p SPECIAL FORMAL COUNCIL MEETING Council Chambers June 19 Monday 6:30p COUNCIL WORK SESSION Council Chambers l June 20 Tuesday 7:00p FORMAL COUNCIL MEETING Council Chambers l July 4 Tuesday INDEPENDENCE DAY HOLIDAY - City Offices Closed July 17 Monday 6:30p COUNCIL WORK SESSION Council Chambers July 18 Tuesday 7:00p FORMAL COUNCIL MEETING Council Chambers Meeting dates/times subject to change FUTURE WORK SESSION ITEMS Kirkwood Avenue Signalization Newspaper Vending Machines Campaign Contributions Sidewalk Cafes Sidewalk Snow Removal IOWA CITY COMMUNITY ~ SCHOOL DISTRICT Lane Plugge, Ph.D. 509 S. Dubuque Street Superintendent Iowa City, IA 52240 (319) 339-6890 Fax Number ~ (319) 339-6800 my ~2, 2000eff~ ~E-~ ~ l~ 1~ ~ ~/I~ ~ ~MAY 16 2000 ~ CITY MANAII!!:R'S OFFICE Mr. Ernie Lehman, Mayor City of Iowa City 410 E Washington Street Iowa City, IA 52240 Dear Ernie, During the joint meeting of the Iowa City Community School Board and the City of Iowa City Council the DARE program was discussed. Council members requested correspondence from the district regarding the status of Board support for the DARE program. DARE is part of the K-12 health curriculum. This curriculum is in the review stage and DARE program implementation is being evaluated. As a result the Board of Education wishes to reserve articulating a position until the curriculum review is complete. Once the review is complete I will forward you the position of the Board. Please know the district is appreciative of the services provided by DARE officers. The relationship between schools and law enforcement is definitely strengthened because of the program. Sincerely, City of Iowa City MEMORANDUM Date:May 16, 2000 To: City Council From:City Manager Re: Proposal for an Advisory Committee of People with Disabilities Recently the City Council received a request to consider forming an advisory committee of people with disabilities. It appears the specific interest of the individual making such a request was to advise City employees, the City Council and in particular the City's technical staff as it relates to capital projects and programs. Interest in this issue appears to have developed due to the manufacturer's error in construction of the downtown kiosks. As you know the kiosks were improperly constructed/installed and therefore the manufacturer was to assume responsibility for ADA compliance. That project is underway at no cost to the City. The review of capital projects can be complex, involving a variety of codes and technical disciplines, such as engineering and architecture. ADA compliance is incorporated into project specifications. Contractors are legally bound to provide ADA compliance with the award of City construction contracts, that provide such specifications. A common procedure for our technical staff is to conduct a pre-design meeting. When necessary, the staff will call upon those who are knowledgable to consult and assure that we have identified all pertinent ADA and related issues. The federal law is clear and therefore the incorporation of ADA compliance into the contract is a satisfactory means to assure these issues are dealt with during the construction process. Until recently there was a Council on Disability Rights and Education (CDRE) which was staffed, in part, through my office. This group provided public information and education about disability issues. It has since dissolved due to the lack of interest. Due to the extensive legal requirements and our ad hoc use of those with knowledge of disabilities, we believe the creation of a separate committee is not necessary. 2 At your request, Department Directors will be asked to solicit input from appropriate Boards and Commissions on this matter as well. Any comments will be contained in minutes and/or forwarded to you. cc: Department Directors Mgr\mem\sa5-5.doc City of iowa City MEMORANDUM Date: May 17, 2000 To: Mayor and City Council From: Madan K. Karr, City Clerk Re: Council Work Session, May 1, 2000, 6:30 PM in Council Chambers Council: Lehman, Champion, O'Donnell, Vanderhoef, Kanner, Wilburn, Pfab (6:35) Staff: Atkins, Helling, Karr, Dilkes, Franklin, Molienhauer, Bauer, Winkelhake, Davidson, Fosse Tapes 00-52, Both Sides; 00-53, Side One JOINT MEETING WITH PCRB BOARD PCRB Members in attendance were Leah Cohen, Pat Farrant, John Stratton, and John Watson (Paul Hoffey absent). PCRB staff Catherine Pugh and Sandy Bauer also present. PCRB Chair Watson presented information. Council agreed to schedule a Council work session to discuss development of criteria for evaluating the PCRB in relationship to the ordinance sunset clause. PLANNING & ZONING ITEMS PCD Director Franklin presented the following items: A. MOTION SETTING A PUBLIC HEARING FOR MAY 16 ON AN ORDINANCE APPROVING A PRELIMINARY PLANNED DEVELOPMENT HOUSING OVERLAY (OPDH-5) PLAN FOR VILLAGE GREEN SOUTH PART 6, AN 8.69 ACRE, 35-LOT RESIDENTIAL SUBDIVISION WITH ONE OUTLOT FOR PROPERTY LOCATED AT WINTERGREEN DRIVE, WEST OF SOUTH JAMIE LANE. (REZ00-0010/SUB00-0009) ' B. MOTION SETTING A PUBLIC HEARING FOR MAY 16 ON AN ORDINANCE TO REZONE APPROXIMATELY 2.01 ACRES LOCATED NORTH OF WASHINGTON STREET AND EAST OF GREEN MOUNTAIN DRIVE FROM PLANNED DEVELOPMENT HOUSING OVERLAY (OPDH-8) TO LOW DENSITY SINGLE-FAMILY RESIDENTIAL (RS-5). (REZ00-0008) C. MOTION SETTING A PUBLIC HEARING FOR MAY 16 ON AN ORDINANCE TO REZONE 54 ACRES FROM PUBLIC/INTENSIVE COMMERCIAL (P/CI) TO SENSITIVE AREAS OVERLAY-PUBLIC (OSA-5) AND FOR APPROVAL OF A PRELIMINARY SENSITIVE AREAS DEVELOPMENT PLAN FOR PROPERTY LOCATED IN THE NORTH PART OF THE AIRPORT PROPERTY, WEST OF RIVERSIDE DRIVE. (REZ99-0001) D. PUBLIC HEARING ON AN AMENDMENT TO ZONING CHAPTER 14-6D-5G1 REGARDING THE NONCONFORMING PROVISIONS IN THE NEIGHBORHOOD CONSERVATION RESIDENTIAL ZONE (RNC-12). E. PUBLIC HEARING ON AN ORDINANCE CHANGING THE ZONING DESIGNATION FROM LOW DENSITY SINGLE FAMILY RESIDENTIAL (RS-5) AND PLANNED DEVELOPMENT Council Work Session May 1, 2000 Page 2 HOUSING OVERLAY (OPDH-5) TO PLANNED DEVELOPMENT HOUSING OVERLAY (OPDH-5) AND APPROVING A PRELIMINARY PLANNED DEVELOPMENT HOUSING OVERLAY PLAN FOR VILLAGE GREEN PARTS 18-20, A 19.6-ACRE, 10-LOT, 63-UNIT RESIDENTIAL DEVELOPMENT WITH ONE OUTLOT LOCATED SOUTH OF VILLAGE ROAD AND WEST OF SCOTT BOULEVARD. (REZ00-0002) Franklin noted that item #14 of the agenda was setting a public hearing for May 16 to convey Outlot B originally dedicated to the City which is no longer needed by the City but is part of the condominium development proposed. F. PUBLIC HEARING ON AN ORDINANCE AMENDING THE PLANNED DEVELOPMENT HOUSING OVERLAY (OPDH-5) PLAN, AND APPROVING A PRELIMINARY PLANNED DEVELOPMENT HOUSING OVERLAY PLAN FOR VILLAGE GREEN SOUTH PART 5, A RESUBDIVISION OF A PORTION OF VILLAGE GREEN SOUTH PART 3A, A 12-LOT, 3.33-ACRE RESIDENTIAL DEVELOPMENT LOCATED AT WINTERGREEN DRIVE WEST OF SCOTT BOULEVARD. (REZ00-0009) Franklin noted that item #13 of the agenda was setting a public hearing for May 16 on the conveyance. G. PUBLIC HEARING ON AN ORDINANCE VACATING THE NORTHERNMOST PORTION OF NORTH JAMIE LANE, LOCATED WEST OF SCOTT BOULEVARD. (VAC00-0003) H. ORDINANCE VACATING AN UNDEVELOPED PORTION OF WOOLF AVENUE FROM MCLEAN STREET SOUTH FOR A DISTANCE OF 240 FEET. (VAC97-0002) Franklin stated an agreement had been reached with the three abutting property owners and recommended closing the public hearing and proceeding with the vacation. She clarified that the ordinance would not be adopted until everything was in order for the disposition including easements. Majority of Council requested staff research adding a deed restriction to prohibit any building on the property. Staff recommended that language be considered for the disposition and not the vacation. I. ORDINANCE AMENDING TITLE 14, CHAPTER 5, BUILDING AND HOUSING, ARTICLE H, SITE PLAN REVIEW, BY ADOPTING CENTRAL PLANNING DISTRICT MULTI-FAMILY RESIDENTIAL DESIGN STANDARDS AND RELATED AMENDMENTS TO TITLE 14, CHAPTER 6, ZONING, ARTICLE A, ZONING TITLE, PURPOSE AND SCOPE. (See discussion at end of Planning and Zoning items.) J. ORDINANCE AMENDING TITLE 14, CHAPTER 6, ZONING, ARTICLE 0, SIGN REGULATIONS, TO ALLOW BANNER SIGNS IN CERTAIN COMMERCIAL ZONES UNDER SOME CONDITIONS. (FIRST CONSIDERATION) K. ORDINANCE CHANGING THE ZONING DESIGNATION FROM LOW DENSITY MULTI- FAMILY RESIDENTIAL (RM-12) TO MEDIUM DENSITY SINGLE-FAMILY RESIDENTIAL (RS-8) FOR PROPERTY SOUTH OF BURLINGTON STREET ALONG THE 300-600 BLOCKS OF GOVERNOR STREET AND A PORTION OF THE 800-900 BLOCKS OF BOWERY STREET. (REZ00-0007) (FIRST CONSIDERATION) Franklin stated that an extraordinary vote of Council is not required for the property to be rezoned to RNC-12; but is required for rezoning to RS-8. Staff recommended Council voting on the original RS-8 application prior to consideration of amending it to RNC-12. Council Work Session May 1, 2000 Page 3 L. ORDINANCE CHANGING THE ZONING DESIGNATION FROM LOW DENSITY MULTI- FAMILY RESIDENTIAL (RM-12) TO NEIGHBORHOOD CONSERVATION RESIDENTIAL (RNC-12) FOR PROPERTY SOUTH OF BURLINGTON STREET ALONG THE 300-600 BLOCKS OF LUCAS STREET AND A PORTION OF THE 700-800 BLOCKS OF BOWERY STREET. (REZ00-00011 ) (FIRST CONSIDERATION) Franklin indicated that will require an extraordinary vote for passage. M. ORDINANCE AMENDING TITLE 14, CHAPTER 6, ZONING, TO ALLOW WIDE-BASE FREESTANDING SIGNS IN SOME COMMERCIAL ZONES UNDER CERTAIN CONDITIONS. (SECOND CONSIDERATION) N. ORDINANCE CHANGING THE ZONING DESIGNATION FROM PLANNED HIGH DENSITY MULTI-FAMILY RESIDENTIAL (PRM) TO SENSITIVE AREAS OVERLAY (OSA- PRM) FOR .48 ACRES LOCATED AT THE NORTHWEST CORNER OF PRENTISS AND LINN STREETS. (REZ00-0004) (SECOND CONSIDERATION) O. ORDINANCE AMENDING TITLE 14, CHAPTER 6, ZONING, TO ALLOW MASONRY WALL SIGNS IN THE GENERAL INDUSTRIAL (I-1), HEAVY INDUSTRIAL (1-2), OFFICE RESEARCH PARK (ORP) AND RESEARCH DEVELOPMENT PART (RDP) ZONES. (SECOND CONSIDERATION) P. ORDINANCE AMENDING TITLE 14, CHAPTER 6, ZONING, TO ALLOW OVERNIGHT BOARDING OF ANIMALS WITHIN SMALL ANIMAL CLINICS IN THE COMMERCIAL OFFICE (CO-1) ZONE. (SECOND CONSIDERATION) Q. ORDINANCE CONDITIONALLY CHANGING THE ZONING DESIGNATION FROM MEDIUM DENSITY SINGLE-FAMILY RESIDENTIAL (RS-8) TO LOW DENSITY MULTI- FAMILY RESIDENTIAL (RM-12), FOR 0.82 ACRES OF PROPERTY LOCATED ALONG THE WEST SIDE OF BENTON COURT, NORTH OF BENTON STREET (OAKNOLL). (REZ00-0001) (PASS AND ADOPT) R. RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST ESCROW AGREEMENT FOR LOUIS CONDOMINIUMS, IOWA CITY, IOWA. Franklin said items R and S are together and if the escrow agreement is not signed they will need to be deferred again. S. ORDINANCE AMENDING THE SENSITIVE AREAS OVERLAY (OSA-8) CONDITIONAL ZONING AGREEMENT TO ALLOW A DRIVEWAY ACCESS ONTO FOSTER ROAD FOR PROPERTY LOCATED AT 500 FOSTER ROAD. (REZ99-0016) (PASS AND ADOPT) See item R above. T. ORDINANCE AMENDING TITLE 14, CHAPTER 5, BUILDING AND HOUSING, ARTICLE H, SITE PLAN REVIEW, BY ADOPTING CENTRAL PLANNING DISTRICT MULTI-FAMILY RESIDENTIAL DESIGN STANDARDS AND RELATED AMENDMENTS TO TITLE 14, CHAPTER 6, ZONING, ARTICLE A, ZONING TITLE, PURPOSE AND SCOPE. In response to Vanderhoef, Franklin said the possibility of amending the zoning ordinance to have a lot coverage requirement that would include both the building and the parking lot could be reviewed, and she would report back on whether it related to only the RNC-12 zone or whether it would include the RM-12 as well. Council Work Session May 1, 2000 Page 4 AGENDA ITEMS 1. (Consent Calendar' 4f(18a). MODIFICATION TO ALLOW ON-STREET PARKING TO BE PERMITTED ON THE NORTH SIDE OF DODGE STREET COURT.) City Mgr. Atkins, Acting Traffic Engr./Asst. PCD Director Davidson and City Engr. Fosse provided background. 2. (Item 4f(18d). ELIMINATION OF NO PARKING 6 AM - 10 AM RESTRICTION AT CAPITOL STREET RAMP) DIRECTOR PARKING AND TRANSIT AND ASSISTANT DIRECTOR OF PLANNING. Council Member Vanderhoef raised concerns regarding all day parkers on the levels as soon as the restriction is ,removed, and suggested removing it on level three only. Council will act or delete at the formal the following evening. TRANSIT INTERCHANGE City Mgr. Arkins said he does not have the information available and stated it would be scheduled again in two weeks. FIRST AVENUE PROJECT City Clerk Karr informed Council there were 1,066 supplemental signatures verified and they do have over 2,500 signatures needed to certify. Council directed staff to prepare a revised resolution for Item number 6 deleting the First Avenue grading project; and requested the referendum consideration and election be scheduled for the May 15 work session and May 16 formal for action. STAFF ACTION: Prepare two resolutions for May 16 formal (Karr). DEER MANAGEMENT Adm. Asst. Mollenhauer presented the staff recommendation for the reduction in the number of committee members. After discussion, Council agreed to accept the recommendations but to advertise two of the positions as at-large, retaining hunter and master gardener designations, and requiring all to be Iowa City residents. Majority of Council expressed an interest in replacing the Coralville resident position in one year to an at-large position as well. Council expressed concerns on silencers and shooting distances and stated they would await the Committee recommendation for further discussion. SWEATSHOP RESOLUTION Council Member Kanner stated he had attended the Human Rights Commission meeting and they had agreed to schedule the matter for their next meeting. Majority of Council agreed to wait until they receive a recommendation from the Human Rights Commission. COUNCIL TIME 1. City Mgr. Atkins reminded Council of the Airport open house May 11, 4:00 PM at the new Airport terminal. 2. City Mgr. Atkins noted the May 13, 11:00 AM Soccer field concession stand grand opening. 3. City Mgr. Atkins reminded Council of the May 7 Crisis Center breakfast and to call the Crisis Center if they would like to help. Council Work Session May 1, 2000 Page 5 4. City Mgr. Atkins informed Council that Coralville asked him to come to their Council meeting at the end of the month to tell them about Iowa City capital projects. 5. Council Member Pfab attended the Emergency Housing Center open house on Sunday and said the Council should think of ways to help the center. 6. Council Member O'Donnell noted the departure of Ellen McCabe from the Crisis Center and Dennis Mitchell from the City Atty.'s office. City Arty. Dilkes added that Jim Brachtel was leaving from Engineering as well. 7. Council Member O'Donnell said he watched the Hospice Walk and stated it was well organized and extremely successful. City Mgr. Atkins stated that he waited tables Sunday night at the Hospice dinner. 8. Council Member Kanner reported on attendance at the utility board discussion on the telephone area code and asked people to contact the Board on the issue. 9. Council Member Wilburn thanked the Clerk's office for getting all the signatures verified for the First Avenue project. City Clerk noted the help of other City offices as well. 10. Council Member Champion wants the Council to discuss the noise ordinance in the downtown area. Adjourned 8:50 PM clerk/rain/05-01 -OOws,doc City of Iowa City MEMORANDUM Date: May :L0, 2000 /_~,~/~ To: Steve Arkins ~ From: Chuck Schmadeke Re: Chip Sealing This summer, Public Works will be chip sealing South Sycamore Street from the City limits south and west to the Sand Road. The estimated cost to do this work is $14,288.00. The County will share in the cost of this maintenance work in accordance with a 28E Agreement between the City and County dated 3une 22, ::L995. The City has assumed responsibility for normal maintenance of South Sycamore Street because of the increase in traffic using Sycamore Street for access to the City's soccer complex. Also, Public Works will be chip sealing Napoleon Street from the Sand Road to the entrance to the South Wastewater Treatment Plant. The estimated cost of this work is $11,500.00. This work is necessary to control dust during construction of the South Wastewater Treatment Plant Improvements and to control dust during soccer season. The chip sealing of South Sycamore Street and Napoleon Street will occur some time in 3une.