HomeMy WebLinkAbout2000-05-25 Council Minutes City of Iowa City
MEMORANDUM
Date: June 8, 2000
To: Mayor and City Council
From: Marian K. Karr, City Clerk
Re: Council Goal Setting Session, May 25, 8:00 AM in Council Chambers
Council: Lehman, Champion, O'Donnell, Vanderhoef, Kanner, Wilburn, Pfab
Staff: Arkins, Helling, Karr, Dilkes
Tapes: 00-58, Side 2; 00-62, Both Sides; 00-63, Both Sides; 00-64, Both Sides; 00-65, Both
Sides
(A complete transcription is available in the City Clerk's Office)
Tim Shields facilitating. The following flip chads were developed as part of the morning session:
FLIP CHART #I
Council Effectiveness (Council/Council-Staff)
Assessment
Strategies for Improvement
Informal
Openness
Focus
Constructive
Civility
Silence Implies Affirmation
FLIP CHART #2
Council Effectiveness
-"City Works"
-Making Decisions (informal)
-Timely Manner
-Positive Perception
externally
internally
-Public Debate/Relevant
-Community Involvement/Empowerment
-Direction
-Give staff ability to fulfill their role
Council Work Session
May 25, 2000
Page 2
FLIP CHART #3
*Preparedness
-"Homework"
-Prior Info Seeking
-Consideration of time
*Open Minded
*Mutual Respect/Civility
*Don't Take It Personally
*Shared Sense Leadership
*Able to sort out input to make informed decision
FLIP CHART #4
*Use of other agendas
*Avoid perception of conflict of interest/outside interests
-involvement in pending issues
-participating in B's and C's
-openness
-relationships
*"We"
*Time Management
*Appropriate use of staff
*Collaborative approach
-involvement and proactive
FLIP CHART #5
*A.aree to Basic Rules of Game
-process
-methods
-roles
-agenda mgmt/use of staff
*Surprises
*Futurist
*Community wide
FLIP CHART #6
BIG PICTURE
FLIP CHART #7
Doin.q Ri.qht
· Overall doing homework
· Moving on issue
· Future decision/consequence of vote
· Interaction/listen
· Care about community
· Being more sensitive
· Didn't outlaw sleeping in vehicles
· Empathy/Support/Sensitive to each other
Council Work Session
May 25, 2000
Page 3
FLIP CHART #8
I m provem e nts
1. Effective use of time
-pursuing "single" issue
2. Eye contact at table
-better positioning
3. Communication about pending issues "Heads Up"
e.g. changes coming on agenda in advance
4. Micro management visa vis Boards/Commissions
5. Improve discussions
i.e. germane
relative
6. Develop more trust
possibility of agreement
7. More transparent
e.g. taping work sessions
8. Move away from personal agenda - Big Picture
9. Effectiveness of staff
get answers
respect of time
10.Awareness of conduct outside of meetings
11 .Staff time schedule
Agenda Management
minority position
FLIP CHART #9
A.clreement
1. Continue to use agenda management process
2. Germaness
-Mayor
3. Communicate prior to meeting
-alert views
-interests
4. Refrain from participation in Boards and Commissions and other City created groups
(disclosure)
5. Continue to use processes and resources
6. Clarify 'political activity' on City property
(LUNCH BREAK)
City Manager Atkins facilitated the afternoon session. An overview of that discussion was
included in Council informal packet of June 1, 2000, IP3. (A complete transcription of the
discussion is available in the City Clerk's office.)
Meeting adjourned 4:00 PM.
Clerk~min\5-25-00ws.doc