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HomeMy WebLinkAbout2000-10-03 Info Packet of 9/21 CITY COUNCIL INFORMATION PACKET September 21, 2000 MISCELLANEOUS ITEMS IP1 Meeting Schedule and Tentative Work Session Agendas IP2 Letter from Council Member Vanderhoef to Mayor: City Hall Day IP3 Memorandum from City Manager: Persons with Disabilities Committee [memorandum from City Engineer attached] IP4 Memorandum from Administrative Assistant to City Manager: City of Ames No Smoking in Restaurants Ordinance Update IP5 Letter from Julie Phye (Stepping Up) to City Manager: Live Broadcast IP6 Letter to City Clerk from Sally Stutsman (JC Board of Supervisors): Agenda - October 16 Joint Small Cities and Johnson County Board of Supervisors IP7 Board/Commission/Committee Application(s) Following material was distributed at the 9/20 Joint Meeting: 'North Liberty Family Resource Center Report Funding Dollars for Human Service Agencies, FY99 Soccer Complex Information Questions & Answers on the Johnson County Jail State Code on Cigarette & Tobacco Taxes FY2000 Annual Report of Boards & Commissions Committees 09-21-00 I P 1 City Council Meeting Schedule and se.tembe, 20, 2000 Tentative Work Session Agendas I October 2 Monday 6:30p COUNCIL WORK SESSION Council Chambers I October 3 Tuesday 7:00p FORMAL COUNCIL MEETING Council Chambers I October 16 Monday 6:30p COUNCIL WORK SESSION Council Chambers I October 17 Tuesday 7:00p FORMAL COUNCIL MEETING Council Chambers I November 6 Monday 6:30p COUNCIL WORK SESSION Council Chambers November 7 Tuesday 7:00p FORMAL COUNCIL MEETING Council Chambers I November 10 Friday VETERANS' DAY HOLIDAY - CITY OFFICES CLOSED I November 20 Monday 6:30p COUNCIL WORK SESSION Council Chambers I November 21 Tuesday 7:00p FORMAL COUNCIL MEETING Council Chambers Meeting dates/times subject to change FUTURE WORK SESSION ITEMS Kirkwood Avenue Signalization Sidewalk Cafes Campaign Contributions IOWA LEAGUE OF CITIES Emie Lehman, Mayor Iowa City 410 E Washington Street Iowa City, IA 52240-1826 Dear Mr. Lehman: On behalf of the Iowa League of Cities, the city of, Iowa City invites you to attend our annual City Hall Day. The event is designed to give city officials and legislators and candidates the opportunity to visit about issues of vital importance to cities. The event will take place Thursday, October 12th, at 7:00 P.M. in Council Chambers, 410 East Washington Street. Reception starting at 6:30 P.M. Parking is available directly across the street in the Chauncey Swan Ramp. Effective advocacy begins at home with you. As city officials you are battling on the front lines every day talking with citizens and addressing their concerns. You know better than anyone does what issues impact your community. Participating in City Hall Day on October 12 may be the single most important opportunity you have to share your city perspective with legislators and candidates. The League is asking you to be a voice for your city. Your ability to deliver the city perspective to lawmakers is the most effective advocacy tool we have to ensure our cities remain competitive and viable. Our strength is in our numbers and City Hall Day serves as a forum to demonstrate that strength. The enclosed information contains some of the priority issues that will be discussed during the meeting and talking points on some of the key issues that will likely be raised during the 2001 legislative session. Help make City Hall Day the kickoff to a year-long advocacy effort. Please contact City Clerk's Office by October 6th at 356-5041, as to your availability. Please share this invitation with your City Council. On behalf of the Iowa League of Cities and the city of Iowa City, thank you in advance for your cooperation. Dee Vanderhoef, Council Member City of Iowa City National League of CitiesNational Municipal Policy Several steering committees began exploring key, New Radio Frequency for Public Safety crosscutting issues such as Privacy, Takings, and Is there a movement by the federal government to municipal finance. Some of the committee require public safety radio operators (city policy, fire and recommendations required fast track action by the EMS services) to move to new radio frequencies that NLC Board of Directors in order to ensure that NLC require the purchase of costly new equipment? The ITC had a unified, effective impact on the President and committee is investigating this issue with PSCP. Both Congress. committees have policy language in their respective chapters of the National Municipal Policy that "If federal This edition of the Policy Informer often updates of reallocation of radio spectrum forces the municipality to the various crosscutting issues discussed during the change radio frequencies ....... there shouM be prompt tirst round of steering committee meetings. It and fair compensation made for transfer costs such as includes actions taken by the NLC Board of Directors new equipment, additional personnel and training." ITC in response to steering committees' requests. It also and PSCP will be deciding who should be taking the provides information on the upcoming Congress of lead on this important issue. Cities which will convene in Boston, Massachusetts, December 5-9, 2000. Takings The Finance, Administration, and Intergovernmental Enclosed with this Policy Informer is a steering Relations Committee (FAIR) asked for comments from committee application form for 2001. The deadline EENR on the committees proposed revisions of existing to return this form to NLC is November 10. takings policy. The proposed amendment would basically say that the federal government is the party to CROSSCUTTING ISSUES sue if a municipaliiy'ii'iE~fii~d '0f i 'tiklng"a~ii6n"~E~" it has undertaken as a result of a federal law or regulation. Since many of these laws are probably Privacy environmental in nature, the proposed amendment was The Human Development Committee (HD) is sent to EENR for its review. The EENR committee is developing policy language concerning the development suggesting that FAIR look at whether these matters of privacy standards for cities and towns to employ for would go to a federal or state court. FAIR will discuss electronically stored medical records and health this subject at its fall meeting, and committee members information. In addition, the development of universal will seek input from their city attorneys over the privacy standards for municipally-maintained summer. information will be of concern to other policy committees: law enforcement and criminal records (PSCP); personnel records and procurement procedures Juvenile Justice and Mental Health (FAIR); and municipal government websites and the Disorders Internet (ITC). The Public Safety and Crime Prevention Committee (PSCP) held a special event related to juveniles with Universal Access to 9'1 '1 mental disorders and the justice system. Further The Information Technology and Communications research will be done on what is being done at the Committee (ITC) seeks input from PSCP on the routing federal level to address this issue. One issue raised was of 911 calls from cell phones. There isn't uniform the use of Medicare/Medicaid funds to provide treatment for juveniles identified with mental health disorders. policy on how/where 911 calls from wireless sources are HD has been asked to consider this issue as well, to be routed. In some states the call goes to the state transportation department, in others the calls go to the local law enforcement agency. Municipal Finance As one of its priorities, the FAIR Committee is examining the impact of federal government actions on Policy Informer - August 2000 Page 1 the future of municipal finance. This creates obvious formulating a position on the issue of live explosive interconnections with the Municipalities in Transition bomb training by the U.S. Military on Vieques Island, project. Board representative, Joe Brooks, is serving as Puerto Rico and reporting back to the Board at their the formal liaison to the project to ensure this summer meeting. The FAIR committee recommended communication occurs. To a lesser degree, the ITC and the Board passed a motion to "encourage continued committee is working on issues related to the future of negotiation between the federal government and the municipal finance as it considers policy on rights-of-way Commonwealth of Puerto Rico that includes local compensation and fees and taxes charged to government involvement on the issue of Fieques. " telecommunications companies. A recent Circuit Court decision (AT&T Ffireless PCS, Digital Divide, Economic Development Inc. v. City of Atlanta) on the issue of siting cellular and Telecommunications communications towers was discussed at the Spring ITC The Community and Economic Development Steering Committee meeting. The case held, that a cell tower applicant who was displeased with a local Committee (CED)is developing policy language on addressing issues related to the "digital divide" -that is, govenunent denial of a siting permit and who then succeeds in gaining judicial approval of the location providing access to the Internet and to technology, along under the expedited court hearing process provided for with implementing necessary training, as an important under section 704, can additionally claim reimbursement element in fostering economic development and in enhancing individual economic opportunity in low- for legal costs and other damages using a civil rights income areas. Making access to technology and financial statute (42 U.S.C. 1983), popularly known as "Section assistance for computer training available to community- 1983 ". It was the opinion of the Steering Committee that Congress did not intend that telecommunications based organizations (CBOs) and the economically- companies successfully challenging local zoning disadvantaged populations that CBOs serve could be one decisions be afforded the attorneys' fees and civil way to achieve this goal. damages remedies provided for civil rights victims in One of the three priorities for the ITC Committee is Section 1983. Therefore, the ITC Steering Committee proposed and the Board adopted a resolution that universal service - that is, federal mechanisms to encourage, require, or make available modern "supports an amendment to section 704 of the Telecommunications Act of 1996 which expresses a telecommunications services throughout society. ITC has requested that as CED pursues this topic (one of dear confessional intent to preclude damages and their priorities) that subjects related to universal service attorney fee remedies under civil rights statutes for and other issues be forwarded to the ITC committee. violations of section 704." The Human Development (HD) Steering Committee discussed the privacy standards proposed by the U.S. BOARD ACTION TAKEN ON Department of Health and Human Services (HHS) for POLICY ISSUES electronically-stored medical records and health information. NLC's"concerns about the HHS regulations include: 1) the potential costs and administrative burdens Three of the seven steering committees (FAIR, ITC and of compliance for cities and towns; 2) restrictions on the HD) sought action from the NLC Board at its July ability of local law enforcement agencies to investigate meeting in Wiehita. With the exception of the E- and prosecute criminal activity; and 3) municipal Commerce Equity Resolution from FAIR, the Board liability considerations and costly legal sanctions. The adopted the motion and two resolutions as proposed. proposed HHS regulations, which are .Unfund__...ed mandates on cities and towns, are scheduled to be The FAIR Committee's E-Commerce proposed ~nalized by early 2001 and to take effect in February, resolution updated and augmented current NLC policy 2002. on e-commerce equity to provide advocacy guidance on a specific piece of legislation (S. 2775). The FAIR The 'HD Steering Committee proposed a resolution, Committee's resolution was amended by the Board so it which was adopted by the Board that "municipal was not tied specifically to legislation and the one rate governments must be included in the development of any per state issue was better defined. final regulation, their implementation, and/or federal legislation, and represented on federally-created privacy At the 1999 Congress of Cities Resolutions CommiUee commissions,' and that urges Clinton Administration to meeting, the FAIR committee was charged with include in its FY 2001 budget request funding for Policy Informer - August 2000 Page 2 education and training to help local governments comply with final medical records privacy requirements." All seven of the Steering Committees will be finalizing their policy recommendations to the Policy Committees in September. CONGRESS OF CITIES December 5-9, 2000 Policy Committee Meetings All Policy Committee meetings will be held on l/Vednesday, December 6. 9:00 a.m. - Noon CED, FAIR, PSCP, TIS 1:00 p.m. - 4 p.m. EENR, HD, ITC Dates to Remember September 29 Deadline to submit Policy Leadership application November 10 Deadline to submit Steering Committee Membership application Key: CED Community and Economic Development EEN R Energy, Environment, & Natural Resources FAIR Finance, Administration & Intergovernmental Relations HD Human Development ITC Information Technology and Communications PSCP Public Safety and Crime Prevention TIS Transportation Infrastructure and Services Policy Informer - August 2000 Page 3 'iD ',-%'kT~ bc.',c~f_c~L ' -,..u ' OWA o: CITIES Legislative Priorities 2001 Legislative Priorities 2001 Iowa League of Cities For the last few years, the League has established a legislative agenda that is action-oriented. This change in direction recognizes that cities must iake a leading role to ensure Iowa is a dynamic place in which to live. The work of the Governor' s 2010 Task Force has provided government a blueprint for preparing Iowa to reach this very goal. Key to reaching this goal is increasing Iowa' s population -- more specifically, the workforce. City officials have a pivotal role in this endeavor through their unique position as local public policy leaders. They can create an environment where economic opportunity can occur and that will attract potential residents and keep natives. With backing from the state through policies that give local government the autonomy to provide such opportunities, Iowa will reach its goal. The League's legislative priorities for the 2001 support the commitment to maintain and increase economic vitality that will improve the quality of life Iowans treasure. Tax increment financing (TIF) is one of a few incentives that city officials can offer to encourage investment by developers in the community. Small and large cities alike utilize TIF to encourage business growth or expansion, resulting in job creation. It is critical that this valuable tool be maintained to promote economic expansion. Investors not only seek a favorable economic climate, but a vibrant community atmosphere in which residents take pride in the quality of life the community offers. Providing that quality does not happen for free and steps must be taken to develop a more equitable system of paying for such services. In addition to reforming the current property tax system, attention should be directed at finding remedies to existing policies that hurt local taxpayers for the benefit of a few. Specifically, cities that are severely impacted by the current property tax exemption granted for machinery and equipment should receive increased state funds to make up the difference for this loss. Without such action, the remaining taxpayers in those communities will be forced to absorb more of the property tax burden. These initiatives, along with several others listed in the policy papers that follow are designed to equip cities with the practical tools essential to continued prosperity in the future. Growth in our workforce will occur if state and local government work together in setting policies that value local vitality. Priority: Preserve City Authority to Utilize Tax Increment Financing. Tax increment financing (TIB serves as one of the most indispensable tools in community economic development efforts. Often confused with another economic development incentive, tax abatement, the two operate very differently. Tax abatement allows for an exemption from property taxes for a limited period of time. The allowed schedules for exemption are defined in Chapter 404 of the Code oflowa. For projects in which TIF is used, the full taxes assessed on the property are collected, but taxes applied to the increased value of the property (or increment) are earmarked for use within the urban renewal district. The additional value (or increment) is determined by establishing a base year. The base year is the value of the property on January 1 prior to establishment of a TIF in the urban renewal district. Taxes received on the base value of the property continue to be disbursed among all taxing jurisdictions. Taxes collected on the increased value of the property (over and above the established base value) remain with the city for use within the district. TIF revenues are often used to supply infrastructure to a development. Roads and water and sewer lines may be paid by TIF funds as an incentive for a developer to build in the district. Using TIF revenue to subsidize infrastructure may also encourage ancillary development outside of the urban renewal area. The number one reason cited by city officials for establishment of a TIF district is to attract industry to the area. The second reason is to encourage commercial development. In a survey conducted by the League, city officials designated job creation as the largest benefit to establishment of a TIF district. The majority of the jobs created either new jobs due to new businesses or additional jobs created by an existing company expanding because of the district. Several years ago, modifications were made to urban renewal law which have improved the ' usefulness of the incentive. The most important change was to allow communities to establish an urban rene~val district under an economic development designation. Prior to this change, an urban renewal district could only be established under a finding of "slum and blight" in the area. Lawmakers, recognizing job creation as a public purpose, expanded the law to allow an economic development designation. Urban renewal districts founded under an economic development purpose are limited in duration to 20 years. This has proved extremely successful in shortening the length of the district, resulting in other taxing jurisdictions obtaining the additional revenue generated by the increment sooner. Urban renewal districts with a slum and blight finding have no time limit for existence. A problem created by allowing only districts in slum and blighted areas to use TIF as a development tool was that property owners in those areas did not want the areas classified as slum and blight because it affected perceptions of the worth of their properties. Most urban renewal districts today are designated as economic development. In the League survey, the majority of economic development districts have average time limits of 13 years, quickly returning revenue to other taxing jurisdictions. As Iowa continues to compete nationally and internationally for business, it is vital that tax increment financing be preserved. The proven track record of this economic development incentive will continue to aid city officials as they are increasingly called upon to bring development to the state. Priority: Pursue legislation that provides for a more equitable distribution of the property tax burden among classes of property. The League affirms its opposition to any property tax limitation as an infringement on local control and a failure to recognize the prudent stewardship with which city officials manage Iowans' tax dollars. Locally elected officials have overseen a property tax system that has experienced the slowest rate of growth of any major state revenue source over the last several years. An ideal property tax structure should strive towards two major goals: provide local government with sufficient revenue to meet service needs; equitably distribute the property tax burden among a broad base of taxpayers. Several overhauls of Iowa's property tax system have been attempted with little success. Because the system is so complex, efforts to address all major components have been too ambitious to garner the support of the General Assembly, resulting in no meaningful change to the system in several years. The Leagne supports adoption of the following four initiatives as a more viable alternative to failed property tax limitations as a means of broadening the property tax base and easing the individual burden on property taxpayers. The first initiative is to set a floor on the residential rollback of 50 percent. The residential rollback is that percentage of the assessed value of a home that is subject to taxation. Currently, 54.8 percent of the assessed value of a home is subject to property taxes. In all likelihood, this percentage will continue to fall, resulting in a shift of the property tax burden to commercial property owners. Establishing a floor of 50 percent on the rollback provides a stopgap measure against further erosion of the property tax base, culminating in an inability of local government to provide necessary services and heavier reliance upon the commercial sector to make up for the shortfall. An additional benefit of establishing a floor is it will reduce the shift of the property tax burden to commercial property owners. As the rollback declines, some communities may increase levy rates to maintain services. Commercial properties, subject to taxes on nearly I00 percent of the assessed value of the property, will pay taxes based on the increased levy rate. Bringing more balance between classes of property and proportionate share of property tax burden is essential to a property tax system that works. The second initiative is to rescind the administrative fee on local option sales tax imposed by the General Assembly and earmarked for the Iowa Department of Revenue and Finance. According to the DepartmenUs projections for local option sales tax revenue for Fiscal Year 2001, will be $253.8 million. Assuming a 6 percent annual interest accrnal, the state could capture over $1 million dollars because of this revenue. Combined with the proposed administrative fee of $400,000, local taxpayers will pay $1.4 million for the privilege of using their money. When Iowans went to the ballot box and cast an affirmative vote for local option sales tax, it was not with the understanding that a portion of those funds would be skimmed off the top. These funds should be returned for use in the local community. The third initiative would eliminate the sales tax that is applied to swimming pool admission charges. The Iowa Department of Revenue and Finance has interpreted swimming pools to be classified as athletic events, therefore subject to sales tax charges. More troublesome to this interpretation is its retroactive application. Particularly for small communities, coming up with the sufficient funds to cover the sales tax obligation is difficult, resulting in shortfalls elsewhere in the budget. The fourth initiative is to allow an in~ationary adjustment to the square footage tax applied to homes located in mobile home parks. Mobile homes are assessed a $.20 per square foot fee rather than assessed as real property if located in parks. This amount has remained the same since 1970. In today's dollars, a fee of $.87 per square foot would be levied to maintain the same taxing level. Residential and commercial property owners are subsidizing these developments through higher taxes. This is inequitable, particularly considering that residents in mobile home parks have access to the same services as other property owners. The manufacturers of mobile homes tout these developments as comparable to traditional site- built homes. As such, these homes should, at a minimum be taxed at a rate that makes them more comparable to traditional homes. Allowing the square footage rate to increase by an in~ationary factor will not restore these properties to the level of property taxes they paid 30 years ago, but it will prevent a further erosion in the proportion of taxes paid for services rendered. f:~lata\~s20ll.doc 8/2/(~)9:03 AM mm Priority: Pursue legislation that equitably distributes the costs of law enforcement protection among citizens and correlates those costs based on services rendered. The Iowa Supreme Court has ruled that cities must provide law enforcement protection over and above what city residents pay in county property taxes budgeted for the sheriff's office. The court went on to state that cities could enter into fee for service contracts with the county to satisfy the law enforcement requirement. While the court determined that city residents should pay additional fees to the county sheriff as a means of securing sufficient protection, the court failed to include a list of services that the sheriff would provide to city residents as a result of the additional funding. As a result of this ruling, which contains no specifics on the level of service to be provided to city residents from the county, contracts vary greatly around the state. Some contracts require the sheriff to regularly patrol the cities. Others provide no patrol, only a response to calls. The per capita fee charged for these services also differs considerably. In one county, the per capita fee starts at $20 and increases by $10 per year, making the cost of law enforcement extremely prohibitive for city residents. Because law enforcement needs vary from community to community it is important to allow the fine print in the contracts to be determined at the local level. However, there should be state- established minimum standards of protection that city residents must be provided. This is appropriate action since the court has determined that additional fees must be paid, removing the city's authority to determine whether additional fees are appropriate. The funding of law enforcement impacts larger communities as well as the smaller ones that must enter into contracts. Larger cities staff their own city police departments, which are paid for only by city residents. Legislation was introduced to further widen the disparity of law enforcement funding bet~veen city and county residents by stipulating that the rural services levy, paid only by residents in the unincorporated area, would not pay for the sheriff's uniform patrol. Instead, all funds for the sheriffs uniform patrol would be paid from the county general fund, which city and county residents pay. Both houses passed the bill, but the governor vetoed it. The League will work with the Iowa State Association of Counties to identify potential efficiencies in law enforcement and strive for greater uniformity of law enforcement contracts so that sufficient protection is provided at a reasonable cost. Priority: Pursue legislation that alters the machinery and equipment tax reimbursement formula for communities that contain a substantial amount of machinery and equipment in the tax base. A financial safety net should also be provided for communities that demonstrate need for additional revenue due to the M&E loss. The 1994 General Assembly enacted legislation that exempts new machinery and equipment (M&E) from property tax and phases-out the property tax on existing machinery and equipment. To make up for some of the resulting revenue loss to local government, the legislature established a ten-year reimbursement formula based on lost machinery and equipment valuation. During the first five years of the formula the difference between the taxing district's M&E valuation in 1994 and the current year multiplied by the current levy rate equals the reimbursement to the taxing district from the state. The second phase of the formula alters the calculation for reimbursement by offsetting any M&E loss with commercial and industrial growth in the taxing district. The net effect of offsetting M&E loss with commercial and industrial (C&I) gain is a reduction in reimbursement to local taxing districts. Particularly for communities with a high composition of machinery and equipment in the tax base, the reduced reimbursement results in a shortfall of revenue with which to fund services and shifts more of the property tax burden to the remaining taxpayers. Recognizing the potential harm to many communities as a result of this policy, the 2000 General Assembly requested an interim study to analyze whether the exemption policy has had the desired effect of increasing economic development activity and the resulting impact on community tax bases. City officials applaud the establishment of the interim committee as a means of examining the effect of the exemption in-depth and identifying solutions, if necessary, to make the policy more responsive to community revenue needs. While the League views the interim committee as a positive step, it is important that the committee not waste this opportunity by focusing on detractors of tax increment financing (TIF) who would like to further reduce community reimbursements by diluting the impact of TIF districts in the calculation. Penalizing cities that have M&E in TIF districts runs counter to the goal of the exemption as a way of increasing economic development. TIF is a vital tool in community economic development efforts and to assume that any commercial and industrial growth is due solely to the M&E exemption fails to acknowledge the importance of TIF. Particularly for communities whose TIF districts were in place prior to enactment of the M&E exemption, there should be no penalty for a district that was in place before the law changed. One solution that the interim committee should consider is to modify the offset of commercial and industrial growth by only including industrial growth to offset M&E loss. It is fair to assume that some industrial ~owth in the community may be the direct result of the M&E exemption. This same connection is not as clear with growth in the commercial sector which may have occurred with or without the exemption. For instance, retail growth is most likely not attributable to the M&E tax exemption because that type of business does not have a lot of machinery and equipment. The effect of changing the calculation will target additional revenue to those communities that are in greatest need of an increased reimbursement. A solution that should accompany a change in the formula is the establishment of a pool of funds that are awarded on a need basis for other communities experiencing substantial revenue loss due to the M&E policy. Priority: Pursue legislation directing an interim study of the Road Use Tax Fund and a review of the current allocation formula. Within the legislative arena, transportation issues are on the horizon. As we move into the 21st century Iowa's roads, streets and highways play an increasingly important role in our state's ability to remain competitive and vital. While technological innovations will impact the nation's economy, economic survival will ultimately require a sound transportation infrastructure. Located in America's Heartland, Iowa will prove to be an essential component in meeting the nation's infrastructure needs. As the census data comes in and the state tackles redistricting, the face of Iowa will change. In light of these changes an issue expected to be revisited is the Road Use Tax Fund (RUTF). The RUTF was created in 1949 as the repository fund for highway user generated revenue. The general theory behind the RUTF and the entire method of funding highway construction is based on the idea of user fees: those who use the highways pay for their upkeep. The RUTF is the master road fund where all of the net revenues from the taxes and fees paid by highway users are collected and held in one place until distributed to the subsidiary road funds which finance different levels of the highway system throughout the state. The RUTF is distributed between four subsidiary road funds and the allocation of the fund is determined by a distribution formula: · 47.5 percent goes to the Primary Road Fund for use on state highways and is controlled by the Iowa Department of Transportation; · 24.5 percent is distributed to the 99 counties on the basis of size and need; · 20 percent is distributed to cities on a per capita basis; and · 8 percent is allocated to the Farm-to-Market Road Fund. Despite being a protected trust fund, diversions from the RUTF for purposes set either by statute or legislative policy hhs caused much debate over the last few years. The more non-construction diversions that are made, the less money that is available for highway and bridge construction and maintenance, the original intent of the fund. Recent attempts to replenish what was diverted from the fund have been successful and with them an increased per capita share for cities. Even with the successful return of diverted funds, the increase has not been sufficient compared to cities'growth. In keeping with the Govemor's Strategic Planning Council's goal to attain "an equitable state-local tax system," future increases would require the state to seriously consider putting more of the money where the people are. To best serve the interests of the state as a whole, more funds must be allocated to areas of growth. In recent years that growth has largely been possible because of the economic development within our cities. The RUTF was created because Iowans recognized the importance of their role within the emerging transportation infrastructure. The League proposes a legislative study of the RUTF and the allocation formula to determine how resources can be used to best meet the needs of all Iowans. t:Xprojects\legtsXpolicy\20Ol\rutlpp.doc 8/~2{~)9:32 AM mm Priority: Seek additional funding to enhance and build upon the Brownfield Redevelopment Program. A brownfield site is defined as an abandoned, idled, or underutilized industrial or commercial facility where expansion or redevelopment is complicated by real or perceived environmental contamination. In an effort to address the liability component of the brownfields issue, the 1996 Legislature established the "Iowa Land Recycling and Environmental Remediation Standards Act." The Act authorized the Environmental Protection Commission to develop rules to implement a program with the dual purpose of tackling environmental contamination of property and promoting redevelopment of these sites. The rules established policies and procedures for voluntary enrollment in the land recycling program, including the definition of eligible site categories, and the basis for withdrawal and termination from the program. Upon completion of the program, participants receive a "no further action" certificate which provides limited protection against future liability concerns. Although the voluntary cleanup program provided guidelines for remediation of a contaminated site, no funding mechanism existed to support the program and provide incentives for acquisition or redevelopment of brownfield sites. Existing incentives favored developing green spaces over potentially contaminated sites, perpetuating perceptions of urban sprawl. In 2000 the General Assembly took an innovative step forward with the creation of the Brown field Redevelopment Program. The program provides the funding mechanism missing in the voluntary cleanup program. Not only will this program create tools to address the cleanup of a contaminated site, the program provides necessary incentives and funding to restore the property for use after it has been remediated. The program helps place redevelopment of a brownfield site on a level playing field with green space development, addressing land use concerns. Although the program is in its infancy, current needs throughout the state exceed the funds available to address brownfield sites. Brownfield sites exist in virtually every county and city within Iowa. The Brownfield Redevelopment Program provides vast potential for economic growth and environmental responsibility. Three million. dollars were appropriated for the program during the 2000 legislative session. The League proposes securing an additional appropriation to provide greater opportunity for more communities to utilize the current program. Iowa has made a commitment to the protection of our natural resources and the quality of life in our communities. This program ensures the commitment is met. fi\projects\legisNpolicy%201)lXbrwlldppdoc 8/~1X)9:31 A:M mm City of Iowa City MEMORANDUM TO: City Council FROM: City Manager DATE: June 16, 2000 RE: Persons with Disabilities Committee A few months ago, Council asked for input from members of current Boards/Commissions/Committees regarding the need for a separate committee to review ADA issues involving City projects. Of the responding nine Boards/Commissions/Committees, eight indicated no need for a standing committee and one abstained as the issue was not applicable to the function of the Commission. Attached you will find a memorandum from City Engineer Rick Fosse outlining the City's procedure for incorporating the Americans with Disabilities Act into capital project design. Unless I hear otherwise, we will utilize the procedure outlined in Rick's memo. Attachment cc: Boards/Commissions/Committees City of Iowa City MEMORANDUM Date: September 14, 2000 To: Steve Atkins, City Manager From: Rick Fosse, City Engineer ~ Re: Incorporating the Americans with Disabilities Act into Capital Projects Design Since the inception of the American with Disabilities Act (ADA), the City has worked to incorporate the guidelines into capital projects such as new construction and major maintenance. Our primary resource has been the Accessibility Guidelines for Buildings and Facilities that are published in the Federal Register. To supplement this we consult a variety of resources that include: · Standards for Accessible Design published by the Iowa Department of Human Rights. · Tracking interpretations and court rulings that are summarized in professional journals. · Seeking clarifications and interpretations from the Great Plains Disability & Business Technical Assistance Center in Columbia, Missouri. · Discussing issues with other municipalitieS. In addition to design, the construction phase presents a new set of challenges. Getting fabricators and contractors to be mindful of the details and accurately implement these designs has occasionally been difficult. City of Iowa City MEMORANDUM ' TO: City Manager FROM: Administrative Assist DATE: September 19, 20 RE: City of Ames No Smoking in Restaurants Ordinance Update At their last meeting, the Ames City Council voted 6-0 directing the City Attorney to draft an ordinance for their future consideration regarding smoking in restaurants. I will check back with them again in a few weeks and provide to you an update on their progress. / _rH , IG UP  A COMMJ~[JI)A~D'~C~S COALITION TO REDUCE BINGE DRINKING Dear Colleague, F-ee-'ive Me~Ke, s I want to let you know abo.u~ an additional event which will coinride with the Caml~ G,iu Binge Drinking in Iowa's Colleges and Universities symposium hosted by the Prairielands ATTC on September 22, 2000. Jim Ch~oa The Stepping Up Project: An Iowa City Area/University of Iowa Coalition to Mary Sue Coleman Reduce the Harmful Effects of Binge Drinking will host a live national satellite broadcast presented by the US DepaL~,ient of Justice. D~le Hallrag Cornbating Underage Drinking will be broadcast Phillip E. Jones Friday, September 22, 2000, I2:30-2:30 p.m. Illinois Room (3d Floor) of the Iowa Memorial Union Pat Ketcham This broadcast will: Mary Khowassah a Present information about the range of serious health and social problems associated with underage drinking. · Share model approaches, strategies, and methods to reduce underage drinking Emie Lehman · Provide information about the important roles for governmental and non- governmental agencies and organization concerned with this issue Steve Parroct The efforts of three communities to combat the problem will be highlighted. These Dan Patterson Corflfnunities have used a range of strategies including enforcing underage drinking laws and changing community nortin and laws about drinking. Youth are active participants in IuJie Phye these community efforts to curb alcohol use and access. There is no cost or registration necessary to attend this videoconference. If you ate Lane Plugge interested but unable to join us in Iowa City you can view this broadcast if your computer has a 28 k or 56k modern, speakers, sound card and either Microsoft lv[edia Player or Tom Roddin RealPlayer, both of which are free downloads. For mote information about viewing the broadcast on the web, please visit www.juvenilcnct.org. I hope you will find this Car. hy Solow information to be useful. Best of wishes for the new semester. N~ T~ef-z Kind Regards, - J. Patrick White 1(30 Curtier Hall, University of Iowa. Iowa City. IA 55242 (319)335-134c) Johnson County 1 BOARD OF SUPERVISORS Sally Stutsman, Chairperson Charles D. Duffy Jonathan Jordahl :. Michael E. Lehman Carol Thompson :'. -. September ! 9, 2000 Marian Karr City Clerk 410 East Washington Street Iowa City, Iowa 52240 Re: Joint Small Cities and Johnson County Board of Supervisors Meeting Dear Ms. Karr: The attached agenda reflects the responses we have had for this meeting. Please provide a copy to your Mayor, Council Members, and City Manager if applicable. Looking forward to seeing you on October 16, 2000 at 6:00 p.m. Refreshments will be served. See you there. Sincerely, Chairperson SS/jh Enclosure H:\towns\letter regarding meeting with small cities 913 SOUTH DUBUQUE STREET, SUITE 201 IOWA CITY, IOWA 52240-4207 TEL: (319) 356-6000 FAX: (319) 354-4213 Johnson County, 1 BOARD OF SUPERVISORS Sally Stutsman, Chairperson Charles D. Duffy 3onathan 5ordahl JOINT SMALL CITIES AND JOHNSON COUNTY Michael E. Lehman BOARD OF SUPERVISORS MEETING Carol Thompson Agenda Boardroom - 2~d Floor Johnson County Administration Building 913 South Dubuque Street Iowa City, Iowa 52240 Monday, October 16, 2000 INFORMAL MEETING 1 Call to order 6:00 p.m. c".Z.~ . . 2. Introductions · 3. Update of city happenings. 4. Update from the county. r~:: .--'. 5. Discussion of the following: a) Counties role re: issuance and renewal of cigarette, beer and alcohol permits. (County Attorney, J. Patrick White) b) Emergency Management (Tom Hansen will give a brief overview) c) Tracey Mulcahey, Grants Administrator for East Central Iowa Council of Governments re: Housing Rehabilitation Grants. d) Elaine Sweet, Director of Mental Health/Developmental Disabilities e) Cheryl Whitney, Area Administrator for Department of Human Services re: Medical Insurance for children. f) Community Centers/Senior Dining g) Economic Development h) Annexations i) Jail update j) Reports from various cities and county. k) Other 6. Adjournment 913 SOUTH DUBUQUE STREET, SUITE 201 · IOWA CITY, IOWA 52240-4207 , PHONE: (319) 356-6000 · FAX: (319) 354-4213 B 09-21-00 IP7 Spouses and relatives of City Council Members and members of comparable County Boards and Commissions are not eligible for appointment to City Boards and Commissions. This includes: spouse, child, mother, father, mother- in- law, father- in- law, brother, sister, brother- in- law, sister- in- law, step-father, step- mother, step-child, aunt, or uncle. (Resolution 85-354) Males: 1 Females: 3 October 3, 2000 ANIMAL CONTROL ADVISORY BOARD One vacancy - Unexpired Term + Three-Year Term October 3, 2000 April 5, 2004 Elizabeth Hospodarsky [] 1921 Morningside Drive [] Denotes applicant completed the Confidential page of the application. · CITY OF IOWA CITY ADVISORY BOARD/COMMISSION FILED [ PLICATION FORM Individuals serving on Boards/Commissions play an important role in ad~/~i. tff~"~C'odb"Sit/~n matters of interest to our community and its future. Applicants must reside in Iowa City. After a vacancy has been announced, the Council reviews all applications during the work session. The appointment is made at the next formal Council meeting. Appointees serve as unpaid volunteers. PLEASE USE A BLACK INK PEN. Return the application to City Clerk, 410 E. Washington St., Iowa City, Iowa. THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC, WITH THE EXCEPTION OF THE LAST PAGE MARKED 'CONFIDENTIAL' THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME. ADVISORY BOARD/COMMISSION NAME A~;-,~I(oJ,~I A~¢~*), NAME gz::~;?c,k,z-44, )4-~,f(~--v~]<~, HOMEADDRESS Is your home address (listed above) within the corporate limits of Iowa City? )/Yes __ No How long have you been a resident of Iowa City? 2-/D :y v' 5 , PHONE NUMBER: HOME ~-767~ BUSINESS~r,'V,~ EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? )"f~,v~ ~ ~b',,-,r')CJ-.[ c, WHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON ' ~""'-,S FOR APPLYING)? Fv-,b,~/,c -,; ~,%, ~---,~, ')'~,~ p-~OSe,:~,' ,~,'-~,--,'JF b, iz-,' / 4 f' ~ ~ ')~' · c-r- It_,, t'-: ~+, 5 . FILED 2000 AUG -8 i'l : INTERESt. I 5 SrECIFIC ATTENTION SHOULD BE DIRECTED TO A POSSIBLE CONFLICT OF PLEASE LIST ANY PRESENT AFFILIATIONS YOU HAVE WITH AGENCIES WHICH MAY APPL'C;iF~I:~)RC.~LI_I~At-NG FROM THE CITY. AFFILIATION MEANS BEING A BOARD MEMBER OR EMPLOYEE O~[~E~RE~ ~ OTHER TYPES OF AFFILIATION MUST BE EXAMINED ON A CASE-BY-CASE BASIS BY THE ~ ~ N~FFICE. YOU SHOULD KNOW THAT SECTION a~2.5 OF THE CODE OF IOWA GENERALLY PROHIBITS, WITH CERTAIN IMPORTANT EXCPETIONS, A MEMBER OF A CITY BOARD OR COMMISSION FROM HAVING AN INTEREST IN A CITY CONTRACT. A COPY OF SECTION 362.5 IS A~ACHED. IF YOU HAVE ANY QUESTIONS, PLEASE CONTACT THE CITY A~ORNEY' S OFFICE AT 356-5030. IF YOU ARE UNCERTAIN WHETHER OR NOT A POTENTIAL CONFLICT OF INTEREST EXISTS, PLEASE LIST THE AGENCY AND THEN CONTACT THE CITY A~ORNEY'S OFFICE. IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? ,X' YES __NO DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? YES NO (It has been Council policy not to permit an individual to serve on two Boards or Commissions at the same time.) Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail to answer all questions on the application you may not be considered for appointment. cclerk\bdcomapp.doc January 1998 12) NORTH LIBERTY FAMILY RESOURCE CENTER Penn Elementary 230 N Dubuque St. North Liberty, IA 52317 (319) 339-6044 Jill Winders, NLFRC Director Julie Stern, Family Specialist PROGRAMS/SERVICES · Counseling Program: The NLFRC is able to provide counseling on parenting skills and other related issues. These home visits focus on family issues such as: divorce, abuse, stress management, homelessness, budgeting, understanding diagnoses, parenting techniques, behavior management, stages of development, problem solving skills in crisis situations, referrals to local resources and distribution of food, clothing, and school supplies. ® Empowerment Family Support Program: This program is designed for families who are expecting or have children under the age of three. The FSP is child-focused, offering support to families and to ensure that young children are properly nurtured and stimulated in a safe and healthy environment so they are ready to learn and succeed when they enter kindergarten. Unduplicated Unduplicated Duplicated Youth Adults Total Contacts FY 1996-97 79 93 4,06 t FY 1997-98 97 111 4,752 FY 1998-99 95 124 4,963 FY 1999-00 89 103 4,475 · Tutoring: This program provides free one-on-one tutoring for 30-50, third through sixth grade students. Teachers make referrals for students in their classroom who are in need of additional academic assistance. · Parent Enrichment Group:. These groups are conducted periodically in collaboration with other service agencies, such as UAY, Planned Parenthood. This allows parents an opportunity to expand on parenting skills, to learn more information about specific issues of interest or concern and to meet and learn from other parents that may be experiencing similar life challenges. The NLFRC provides a meal and childcare. · Informal Drop-Ins: These are unexpected visits from parents that occur on a daily basis. Such as: a parent wanting information. having a crisis situation and/or needing resources. · School/Parent Partnerships: The NLFRC works with parents and the school to help bridge the gap of communication and concern when dealing with school issues. · Clothing: Donated clothing (birth through 12 years olds) is made available to North Liberty families in need. The clothing closet provides shoes, coats, gloves, hats, clothes and etc. for families in crisis situation. · Food Distribution: Food is available to North Liberty families in need. This service is through our local food bank for non-perishable items. On a monthly basis, we collaborate with Table to Table in a fresh food distribution. · Transportation: The NLFRC provides transportation to families without a source of transportation to appointments such as: doctor visits, W.I.C., Child Psych., Department of Human Services. parentSteacher conferences, school events and tutoring. · Parent Resource Librarv: This resource enables parents to check out various materials such as books, videos, and pamphlets for families with children birth through teenagers. Materials cover parentlug, learning disorders, life changes, developmental stages, service agencies and other information. · Lending Library: This library has books and age appropriate toys available for families to check out. (Birth - 5 years old) · School Supplies: The NLFRC distributes school supplies to students who are in need. Working with Community Police Officers: The NLFRC collaborates with the police officers in dealing with family issues and making referrals. We also collaborate in facilitating parent education groups. POSITIVE OUTCOMES Listed below are some highlights from the parent surveys. · 98% of parents stated they increased the kinds of services they are involved with since they started coming to the NLFRC. · 100% of parents strongly agreed/agreed that through participation with the NLFRC, they became more involved in school. · 100% of parents surveyed strongly agreed that a school should not only be a place for education. · 100% of parents that needed transportation from the NLFRC reported that it was "very helpt~l". · 100% of parents that received home visits reported that it was "very helpful". · 99% of parents surveyed that their child utilized the NLFRC tutoring program felt it was "very helpful". · 100% of parents surveyed that artended parenting support groups stated they found it to be "very helpful". Listed below are some highlights fi'om parents that shared an example of how the NLFRC helped their family. · "I broke my ankle and Jill brought me food t~om the food bank and transported me to the doctor. Jill was a great help in transporting me and my daughter to the truancy task force meetings and helped us get back on track. She gave me some good materials on dealing with my daughters behavior too. This · Prl~r~c~nni~r~&~'e~b~gr~dew~t~lt~)~edP~l' ';ny children clothing which has really helped when I was financially in a crunch. My son has enjoyed the tutoring program and it has helped him get his homework done on time and he looks up to his tutor." · "Jill has helped me get food, clothing and school supplies tbr my son when I stopped getting child support. She has shown me resources that I didn't even know existed. The staff made me feel okay to ~l~ef~ahsehlpe when l needed it. Eve .r,A school needs one of thes. e centers. F'. · lped me at every parentTteacher conterence and g~ven me ~ntormation on ADHD which my kids have." "You would not believe how helpful they have been to us this year. When we were homeless she hooked my children up with transportation to keep them going to school, helped with food and clothing, got my daughter into a summer camp on a full scholarship, helped during parent/teacher conferences and she put me in touch with Family Centered Services to keep our family in one piece. I really needed their support and they were there." SUPPORTERS/SPONSORS Collaborative effort with community entities to provide multiple NLFRC programs/services: American Auxiliary - monetary donation, Children's Closet - donation of used clothing, City of North Liberty, community members ~ individual monetary donations, non perishable food, school supplies, clothing, and volunteers for our tutoring program, Fareway Store - food donation, Foundation for Iowa Jaycee Charities - monetary donation through written proposal, Hills Bank - monetary donation and paper products for our ti~nd-raiser, Iowa City Community School District - staff for presentations, supervision, space, computer, and phone, Iowa State Extension - presenter for parent program and materials, Johnson County, Kinderworld Day Care - use of van for tutoring transportation, Mel's Holiday Foods - food donation, Mercantile Bank - monetary donation and paper products for fund-raiser, North Liberty Jaycees * monetary donation, North Liberty Community Center - use of space and staff time for our annual fund- raiser, North Liberty Police - officer was a presenter for parent program, Northminster Presbyterian Church - monetary donation, food, and personal hygiene products for families in need, Old Country Buffet - gift certificates for meals, Optimist Club - monetary donation, Penn PTO - monetary donation and volunteers for our fund-raiser, Pizza Ranch - discount on pizzas for programs and free mini pizzas for students in tutoring, Planned Parenthood - presenter for parent program, Table to Table - food distribution, United Action for Youth - presenter for parent program, United Methodist Women of North Liberty - monetary donation, Wickham PTO - volunteers for our fund-raiser and monetary donation Fund~n~ Dollars fo~ Human Service A~enciCs, ~Yg~ $12,000,000.00 $10,000,000.00 $8,000,000.00 $6,000,000.00 $4,000,000.00 ,000,000.00 ~ ..... $0.00 c ................,: ............. ~ Local Gov't, United WayI Public/Private Grants El Fee for Services El Sale of Materials I Donations/Special EventsB Other Total FY99 Funding: $31,363,576.00 Johnson County Council of Governments 410 E Woshngton St iow o City iowo 5224(3. Local Human Service Funding Sources, FY99 Other* 28% '~Johnson County 34% U :~-~i:.,,,,,,,,,,,,,,,,,,'~ii~ ....t ....'1o City 24% 13% *Other Local Funding Sources include: DCAT money, funding from other counties (Iowa, Washington, etc.), United Way of East Central Iowa, and other local granting sources Johnson County Council of Governments 410 E Wc~sh~ngton St Iov~ CIty ~ 52240 Funding Sources for Johnson County Human Services, FY99 Donations/Special Local Gov'ts/ Events Other United Way 4% 3% 10% Sale of Materials 20% / Public/Private Grants 30% Fee For Services 33% Johnson County Council of Governments - . 410 E W<3shzngton St ovvo C~ty/ow~3 52240 Human Services Donated Funding, FY99 $3,500,000.00 $3,000,000.00 - $2,500,000.00 I~ Monetary Donations $2,000,000.00 - I Special Events $1,500,000.00 $1,000,000.00 I'1 Dollars for volunteer ....... n hours $500,000.00 I'1 In kind donations $0.00 Agency Funding from Donations Dollars for volunteer hours: Each agency estimates the dollar amount attributed to each hour of volunteer work at the agency. Therefore, the volunteer dollars vary from agency to agency. Johnson County Council of Governments 410 E W~shngton St Iov~ City Iovv~ 52240 Funding Sources for Johnson County Human Services Including Volunteer and In Kind Support, FY99 $12,000,000.00 $10,000,000.00 ........... -- '--- -- '.,! [] Local Gov't/United Way $8,000,000.00 ..... · Public/Private Grants [] Fee for Services ~: [] Sales of Materials = - $6,000,000.00 - :'.. ' .................· Monetary Donations/Special Events : - [] Other ': . ~:-:-., :'_: -.t~:" .--., '-.k . ':-,'- ---- IVolunteer Hours $4,000,000.oo --. ......,~ :?:;':"-:':~""'~"'%~'.'-"~':'d'.~:: ::" ''!-[] In Kind Donations % .,-'. --~ .... - . .-,-C-..:.~-Ir"4:-~.: ~ ;_ ., . . ~c -'~- $2 000 000 00 ..... ~ ' ' ' C' "'~ """' ": :- ~ ;.-  5.~..- ~:~J ~,: '. -::T" : '- -- ~ ~ ~'~'-:T--'~_-'i '% :;~, $0.00 Local Funding Sources Johnson County Council of Governments 410 E Woshlngton St Iowc Ctty owo 52240 Questions & Answers on the Johnson County Jail Following are some frequently asked questions. Many of these questions have been asked by the Board of Supervisors throughout the process of making decisions related to the existing jail and the needs of Johnson County for the future. Question: Why does Johnson County need a new jail? Answer: Growth in the inmate population has led to an overcrowded situation in the jail. In January of 2000 Johnson County was put on notice by the Iowa Department of Corrections. If something is not done to relieve the situation, the State of Iowa may require that inmates be transported to and housed at jails elsewhere, at the cost of Johnson County taxpayers. Johnson County is one of the fastest growing counties in the State of Iowa. The Johnson County jail is the only jail in the County and must provide for the housing of prisoners from all law enforcement agencies within the County. Johnson County jail inmate population now exceeds Johnson County jail ir.i~ie population is projected to ~00 capacity increase Question: What has been done to decrease the number of inmates? Answer: Since 1990 prisoners have been double-bunked. Since 1998 prisoners have been charged between $40 and $80 to delay their sentences until the weekend. In November of 1999 Johnson County became the first in the State of Iowa to utilize an electronic monitoring program to avoid incarcerating certain individuals. Prisoners that may have a mental disability are evaluated at University Hospital and, if mental disability is confirmed, housed elsewhere. In spite of those efforts, the jail's average daily population has continued to rise. Question: How would safety be enhanced by the construction of a new jail? Answer: Deputies would not work under the constraints and with the dangers involved in overcrowded conditions. Inmates would not live in overcrowded conditions. Inmates would not be transported in and out of the Johnson County jail so that they can be housed elsewhere. Question: Where would the new jail be located? Answer.' On land that Johnson County currently owns just West of Highway 218 on the North side of Melrose Avenue. This location is well situated to facilitate law enforcement service for the entire county and is still within the city limits of Iowa City. It is approximately an eight- minute drive from the courthouse. There is space for future expansion if necessary, and condemnation will not be necessary to acquire the land. Question: Why not just expand the current jail building? Answer: The current jail building was not constructed with a foundation or a roof designed to support upward expansion. The land surrounding the current jail is not available for Johnson County to purchase. Page 1 of 4 Question: Why build a 256-bed jail; is that larger than we need? Answer.' The size of the proposed jail is based upon a study conducted by CSG Consultants, a consulting firm specializing in jail need assessment, and is intended to serve Johnson County's needs for at least 20 years. The projection is based on the rise in the jail's usage, not county population projections. Question: How will the construction of the new jail be financed? Answer: On August 24, 2000 the Board of Supervisors voted unanimously to place a question on the November 7, 2000 general election ballot which, if approved will allow the County to issue $19 million in general obligation bonds to finance the construction of the new jail. Another $1.3 million of County funds on hand have been budgeted in a capital projects fund. Question: What will the ballot question say? Answer: The question will read as follows: "Shall the County of Johnson, State of Iowa, be authorized to construct, equip and fumish a County Law Enforcement Center, at a total cost not exceeding $20,300, 000 and issue its general obligation bonds in an amount not exceeding $19, 000, 000 for that purpose ?" Question: Is this one of those "no" means "yes" questions? Answer: No, this is a straightforward ballot question. A "yes" vote will authorize Johnson County to issue bonds and construct the facility. A "no" vote will not grant Johnson County that authority. However, Johnson County taxpayers will still pay the costs of housing prisoners at, and transporting prisoners to and from, other jails. Question: What will be the financial impact of a $19 million bond issue on Johnson County and its taxpayers? Answer.' The funds to repay the bonds are outside of the current county budget, and would be generated through a separate county-wide debt service property tax levy. The impact upon a household with a market value of $100,000 is estimated to be $29.c° per year, or less than $2.50 per month. Question: What will be the financial impact of not buildincl a new jail if Johnson County is forced to transport and house inmates at other facilities? Answer: The State is likely to require that Johnson County house only 72 inmates at the current jail. Based upon recent inmate population levels, transporting and housing inmates elsewhere may cost Johnson County and its taxpayers between $700,000 and $1,000,000 per year, in the beginning. This annual cost will likely rise over time. The impact upon a household with a market value of $100,000 is estimated to be $16.0-o per year initially, and rise to $35.0-o within a few short years. Johnson County will need to rent housing Projected annual cost to Johnson County for inmates out-of-county taxpayers of housing prisoners out-of-County lO,OOO,OOO 9.000,000 ~ E 120 ; 8.000.000 7,000,000 ~ 4Q 2,000.000 Year Page 2 of 4 Question: Could Johnson County spend more than $20.3 million to construct, equip and furnish the new jail? Answer: Not without additional permission from the County's voters. The ballot question sets a maximum on the total amount of funds, from any source, that Johnson County can spend to construct, equip and furnish the new jail. Any cost overruns would need the approval of voters in a countywide election. Question: For what purposes can the funds raised through the bond issue be used? Answer: The proceeds of the bond issue could only be used to do what the ballot authorizes - construct, equip and furnish the new jail. Any funds left over could be used to retire debt early, saving on interest costs. Question: If Johnson County can generate funds through renting beds at the new jail to other jurisdictions where will that money go? Answer: Johnson County could use these funds to retire debt early, saving on interest costs. Question: What will become of the current jail building? Answer: It could be sold or could be used by Johnson County to ease the ongoing space needs of various departments. If the property were sold, those funds could be used to retire debt early, saving on interest costs. Question: What process has the Board of Supervisors followed on this issue? Answer: An open invitation was extended to serve on the Jail Overcrowding Study Committee. This committee, consisting of twelve members with diverse political, professional, geographic, and socio~economic backgrounds, studied the problem intensely for four months; coming to the conclusion that a new jail was necessary. The Sheriff has reported to the Board several times on the problem of overcrowding in the jail, and on the letter received in January of 2000 from the Iowa Department of Corrections putting Johnson County on notice that something must be done. County Board members were also frequent visitors at the jail in order to base their decisions on personal observations. A law enforcement consulting firm was engaged to evaluate and project the needs of the Johnson County jail. An architectural team helped the Sheriff and the Board of Supervisors translate those needs into a facility plan. A professional financial advisor helped the Board of Supervisors evaluate the options for funding the new jail. The many meetings among the public, the Board of Supervisors, the Sheriff, other elected officials, and consultants have been characterized by open discussion of the needs of Johnson County and the alternatives to meeting those needs. Question: How can 1 learn more about the proposed Johnson County jail? Answer: All of the elected officials of Johnson County want you to have accurate information so that you will be well informed when you cast your vote on November 7, 2000. You are encouraged to attend one of the following public forums. Also, monitor the newspapers, television, and radio for updates and additional information. Finally, do not hesitate to contact the 'Board of Supervisors' office (319-356-6000) or the Sheriffs office (319-356-6020) with any questions you might have. Page 3 of 4 Question: How can I leam more about the proposed Johnson County jail? Answer.' You may attend one of the following public forums. Also, monitor the newspapers, · television, and radio for updates and additional information. Finally, do not hesitate to contact the Board of Supervisors' office (319-356-6000) or the Sheriffs office (319-356-6020) with any questions you might have. Upcoming meetings are tentatively scheduled as follows: October 2, 2000 at 3:30 p.m. at the commUnity/recreation center in North Liberty October 2, 2000 at 7:00 p.m. at Montgomery Hall, Johnson County Fairgrounds, Iowa City October 17, 2000 at 3:30 p.m. at Montgomery Hall, Johnson County Fairgrounds, Iowa City October 17, 2000 at 7:00 p.m. at the community/recreation center in North Liberty The election is Tuesday, November 7, 2000- the Johnson Coufffy Voter Registration & Information phone number is (319) 356-6004 This document was prepared by and paid for by Johnson County, Iowa Page 4 of 4 §453A.19, CIGARETTE AND TOBACCO TAXES 37':? ~37{ mit holder or any other person dealing in ciga- sell or have in the retailer's possession cigarerror rettes. upon which the stamp tax has not been affixecLi[- 2. The said authorized officers shall also have [C39, §1556.16; C46, 50, 54, 58, 62, 66, 71, 73,7~':' : au' the right as an incident to determining the said tax 77, 79, 81, §98.21] liability, or whether a tax liability has been in- C93, §453A.21 curred, to examine all stocks of cigarettes and ciga- rette stamps and for the foregoing purpose said au- .:;~ ch thorized officers shall also have the right to remain 453A.22 Revocation -- suspension _ civ[ upon said premises for such length of time as may penalty. be necessary to fully determine said tax liability, or 1. If a person holding a permit issued by the ~'~ whether a tax liability has been incurred. partment under this division, including a retaik' 3. It shall be unlawful for any of the foregoing permit for railway car, has willfully violated secti~~ permit holders to fail to produce upon demand of 453A.2, the department shall revoke the perm~ the department any records required herein to be upon notice and hearing. If the person violates ar~ kept or to hinder or prevent in any manner the in- other provision of this division, or a rule adopki spection of said records or the examination of said under this division, or is substantially delinqua~. premises. in the payment of a tax administered by the depa~' :din 4. In the case of any departmental inspection ment or the interest or penalty on the tax, or iftU conducted under this section requiring department person is a corporation and if any officer having'~ personnel to travel outside the state of Iowa, any substantial legal or equitable interest in the own~_:- additional costs incurred by the department for ship of the corporation owes any delinquent tax out-of-state travel expenses shall be borne by the the permit-holding corporation, or interest or pe~'~-.~. permittee. These additional costs shall be those alty on the tax, administered by the departra costs in excess of the costs of a similar inspection the department may revoke the permit issued' ~ui conducted at the geographical point located within · · · !pli, tion point. In lieu of conducting an on premises out- stating the reason for the contemplated revocati~- ~ no of-state inspection, the department shall have the and the time and place at which the person raaya[( authority to direct the permittee to assemble and pear and be heard. The hearing before the depa~' transport all records described in subsection 1, to ment may be held at a site in the state as the ,f the nearest practical and convenient geographical partment may direct. The notice shall be given~ :lax location in Iowa for inspection by the department. mailing a copy to the permit holder's place ofbu. [C39, § 1556.14; C46, 50, 54, 58, 62, 66, 71, 73, 75, ness as it appears on the application for a permitJL 77, 79, 81, §98, 19] upon hearing, the department finds that the vial C93, §453A. 19 tion has occurred, the department may revoke ~ permit, '-~ m 453A.20 Subpoena for witnesses and pa- 2. If a retailer or employee of a retailer him:,. -~e pers. lated section 453A.2, 453A. 36, subsection ~ For the purpose of enforcing the provisions of this . ' ,' " rector shah have the power to administer oaths and in this section shall assess a penalty upe~ to require by subpoena the attendance and testi- same hearing ~nd notice as prescribed in su~_:'. mony of witnesses and the production of all rele- tion 1 as follows: ~ vant books, papers, and records. Such attendance a. For a first violation, the violator shall I.~.! and production may be required at the statehouse sessed a civil penalty in the amount of t~ at Des Moines, or at any place convenient for such hundred dollars. Failure to pay the civil penal[' investigation. In case any person fails or refuses to ordered under this subsection shall result in~ obey a subpoena so issued, the director may pro- matic suspension of the permit for a period ~,...' cure an order from the district court in the county teen days. ' ' ' ' a riod~') where such person resides, or where such person iS b. For a second w01atl0n mthin pe found, requiring such person to appear for ex- years. the violator's permit shall be suspended.'' : amination and/or to produce such books, papers, period of thirty days. and records as are required in the subpoena. Fail- c. For a third violation within a period"~:.' 4 ure to obey such order shall be punished by such years, the violator's permit shall be suspendS, court as contempt thereof. period of sixty days. .. [C39, §1556.15; C46, 50, 54, 58, 62, 66, 71, 73, 75, d. For a fourth violation within aperioi4/ 77, 79, 81, §98.20] years, the violator's permit shall be revo~.. ' C93, §453A. 20 3. If a permit is revoked a new permit ~ i be issued to the permit holder for any plac~..,_~, 453A.21 Cigarettes retailer may not sell. ness, or to any other person for the p~..' Unless a retail permit holder shall also hold a hess at which the violation occurred, state permit, it shall be unlawful for a retailer to has expired from the date of revocati~ ;~.-,. 1767 CIGARETTE AND TOBACCO TAXES, §453A.28 ~. cause to the contrary is shown to the issuing 453A.25 Administration. s~thoritY- 1. The director shall administer the provisions [C24, 27, 31, 35, §1559; C39, §1556.17; C46, 50, of this chapter, and shall collect, supervise, and en- 54, 58, 62, 66, 71, 73, 75, 77, 79, 81, §98.22] force the collection of all taxes and penalties that i 86Acts, ch 1007, §6; 86 Acts, ch 1241, §2; 89 Acts, may be due under the provisions of this chapter. ~h 251, §1; 91 Acts, ch 240, §5 2. The director may make and publish rules, ~.. C93, §453A.22 not inconsistent with this chapter, necessary and advisable for its detailed administration, enforce ~ the provisions thereof, and collect the taxes and '~453A-23 Retailer's permit for railway car. fees herein imposed. The director may promulgate gl. Subject to this division, a retailer's permit rules hereunder providing for the refund on stamps which by reason of damage become unfit for sale or sy be issued by the department to any dining car ~lpany, sleeping car company, railroad or railway use. ~pany. The permit shall authorize the holder to 3. The director is hereby authorized to appoint ~p for sale, and sell, cigarettes at retail on any an assistant, whose sole duty it shall be to adminis- ~ing car, sleeping car, or passenger car operated ter and enforce the provisions of this chapter, in- weappl/cantin, through, or across the state of cluding the collection of all taxes provided for here- subject to all of the restrictions imposed upon in. In such enforcement the director may request aid from the attorney general, the special agents of ! 'ers under this division. The application for · ;permit shall be in the form and contain the in- the state, any county attorney or any peace officer. ~tion required by the director. Each permit is The director is authorized to appoint such clerks and additional help as may be needed to carry out " throughout the state. Only one permit is re- '_~ttfor all cars operated in this state by the ap- the provisions of this chapter. , but a duplicate of the permit shall be [C24, 27, 31, 35, §1576; C39, §1556.20; C46, 50, ~-..~d in each car in which cigarettes are sold and 54, 58, 62, 66, 71, 73, 75, 77, 79, 81, §98.25] '- ~[urther permit shall be required or tax levied for C93, §453A.25 ~- privilege of selling cigarettes in the cars. No cig- 453A.26 Liens and actions. ~ , ~s shall be sold in the cars without having af- ~--~ltheretostamps evidencingthepaymentofthe All of the provisions for the lien of the tax, its , 'as provided in this division. collection, and all actions as provided in the sales ', tax Act shall apply to the tax imposed by this chap- . ~L As a condition precedent to the issuing of a '!~e~s permit for railway car, the applicant shall ter, except that where the sales tax and the ciga- ~- ~ith the department a bond in favor of the state rette tax may become conflicting liens, they shall -~he benefit of all parties interested in the be of equal priority. [C24, 27, 31, 35, §1565; C39, §1556.21; C46, 50, . _~int of five hundred dollars conditioned upon ~yment of all taxes, fines and penalties and 54, 58, 62, 66, 71, 73, 75, 77, 79, 81, §98.26] · "_in this division. C93, §453A.26 Sales tax Act, chapter 422, division .~'The annual fee for a retailer's permit for rail- =~ars shall be twenty-five dollars and two dol- 453A.27 Venue of actions to collect. :for each duplicate thereof, which fee shall be Venue of any civil proceedings filed under the ' ~ the department. The department shall is- provisions of this chapter to collect the taxes, fees, '!!plicates of such permits from time to time as and penalties levied herein shall be in a court of ' '~ for by such companies. competent jurisdiction in Polk county, or in any =The provisions of subsections 1 and 3 of sec- court having jurisdiction. .Ji3A.22 shall apply to the revocation of such [C39, §1556.22; C46, 50, 54, 58, 62, 66, 71, 73, 75, ~.and the issuance of a new one. 77, 79, 81, §98.27] · ~,§1556.18; C46, 50, 54, 58, 62, 66, 71, 73, 75, C93, §453A.27 81 '! , §98.23] "; §453A.23 453A.28 Assessment of tax by department -- interest -- penalty. ~' If after any audit, examination of records, or oth- ' ~ Carrier to permit access to rec- er investigation the department finds that any per- ~ son has sold cigarettes without stamps affixed ]rcommon carrier in this state having custe- thereto as required by this division, the depart- "joks or records showing the transportation ment shall Fix and determine the amount of tax ~t'ttes both interstate and intrastate shall due, and shall assess the tax against the person, to- , i allow the department free access to such gether with a penalty as provided in section 421.27. ~cl records. The taxpayer shall pay interest on the tax or addl- e§IS56.19; C46, 50, 54, 58, 62, 66, 71, 73, 75, tional tax at the rate determined under section ' !1, §98.24] 421.7 counting each fraction of a month as an entire ~ 453k24 month, computed from the date the tax was due. If Fiscal Year 2000 Annua epor of Boards Commissions Committees ~_ Ci~U ~ Your City, Working for You City Manager's Office 356-5010 TABLE OF CONTENTS STAFF CONTACTS ...............................................................................1 AIRPORT COMMISSION ........................................................................3 AIRPORT ZONING BOARD OF ADJUSTMENT ........................................... 5 AIRPORT ZONING COMMISSION ............................................................ 7 ANIMAL CONTROL ADVISORY BOARD ................................................... 9 BOARD OF ADJUSTMENT ................................................................... 11 BOARD OF APPEALS ..........................................................................13 BOARD OF LIBRARY TRUSTEES ........................................................... 15 BOARD OF REVIEW ............................................................................17 CIVIL SERVICE COMMISSION .............................................................. 19 HISTORIC PRESERVATION COMMISSION .............................................. 21 HOUSING AND COMMUNITY DEVELOPMENT COMMISSION ................... 25 HUMAN RIGHTS COMMISSION ............................................................ 27 PARKS AND RECREATION COMMISSION .............................................. 31 PLANNING AND ZONING COMMISSION ................................................ 33 POLICE CITIZENS REVIEW BOARD ....................................................... 37 PUBLIC ART ADVISORY COMMITTEE ................................................... 43 RIVERFRONT AND NATURAL AREAS COMMISSION ............................... 45 SENIOR CENTER COMMISSION ............................................................ 47 TELECOMMUNICATIONS COMMISSION ................................................ 51 STAFF CONTACTS Airport Commission .............................................. Ron O'Neil .......................... 356-5045 Airport Zoning Board of Adjustment ........................ Ron O'Neil .......................... 356-5045 Airport Zoning Commission .................................... Ron O'Neil .......................... 356-5045 Animal Control Advisory Board ............................... Misha Goodman .................. 356-5295 Board of Adjustment ............................................. Bob Miklo ........................... 356-5251 Board of Appeals ................................................. Tim Hermes ........................ 356-5122 Board of Library Trustees ...................................... Susan Craig ........................ 356-5200 Board of Review .................................................. Dan Hudson ........................ 356-6066 Civil Service Commission ...................................... Sylvia Mejia ........................ 356-5026 Historic Preservation Commission ........................... Scott Kugler ....................... 356-5243 Housing and Community Development Commission ..Angela Willlares .................. 356-5244 Human Rights Commission .................................... Heather Shank .................... 356-5022 Parks and Recreation Commission .......................... Terry Trueblood .................. 356-5110 Planning and Zoning Commission ........................... Bob Miklo ........................... 356-5240 Police Citizens Review Board ................................. Sandy Bauer ....................... 356-5413 Public Art Advisory Committee .............................. Karin Franklin ...................... 335-5232 Riverfront and Natural Areas Commission ................ Brad Neumann .................... 356-5235 Senior Center Commission ..................................... Linda Kopping ..................... 356-5225 Telecommunications Commission ........................... Drew Shaffer ...................... 356-5046 AIRPORT COMMISSION GENERAL RESPONSIBILITIES The Iowa City Municipal Airport Commission is a five-member commission responsible for formulating policy and directing administration of the Iowa City Municipal Airport as a public facility in accordance with local, Iowa Department of Transportation and Federal Aviation Administration regulations. The Commission was established by public referendum under Iowa Code in 1941. The Commissioners are appointed by the Mayor and approved by the City Council, with a six- (6) year term of office. The Airport Commission meets monthly, with additional meetings as necessary. ACCOMPLISHMENTS IN FISCAL YEAR 2000 · Continued work on-the land acquisition and easement project. · Received a grant from the Federal Aviation Administration for land acquisition for $1,103,044. · Updated the Airport Aircraft Emergency Plan. · Sponsored the nineteenth annual Airport Open House and Fly-in breakfast. Continued with plans to develop and lease approximately 54 acres of Airport property known as the North Commercial area. · Received a grant from the Iowa Department of Transportation for $ 50,000 to renovate Building D · Received grants from the Iowa Department of Transportation to repaint the rotating beacon tower and to update the Airport Layout Plan. · Completed renovation of the Airport Terminal Building. · Completed a study for a new aviation and jet fuel tank site. · Negotiated and renewed several leases. · Installed a controlled access gate and additional security fencing. PLANS FOR FISCAL YEAR 2001 · Complete the Land Acquisition and Easement project. · Complete Building K, a nine unit T-hangar building · Paint rotating beacon tower · Renovate Building D with a grant from the IDOT Vertical Infrastructure Fund · Continue development of the North Commercial area. · Develop commercial lots on Riverside Drive · Develop a five-year business strategy plan. · Complete the update of the Airport Layout Plan as part of the Airport Master Plan. · Update the Iowa City/Johnson County Airport Zoning Ordinance · Apply for additional FAA and IDOT funding. · Complete a new fuel tank site. · Sponsor annual Airport Open House in conjunction with Fly Iowa 2001. · Negotiate a new Fixed Based Operator lease. · Begin Runway 06 construction project. PLANNED PROJECTS There is one parcel remaining to complete the land acquisition and relocation project. There are two other parcels that have been purchased but the Federal Aviation Administration has not yet reimbursed the Airport for the purchases. Applications and requests for reimbursement will be sent to the FAA. Plans and specifications for the infrastructure for the North Commercial Area are being completed. The Commission would like to construct the road in the summer or fall of 2000. A new fuel tank site is being developed. New aboveground tanks will be installed and the old underground tanks will be removed. Building K, a nine unit T-hangar building, will be completed. This will bring the number of based aircraft to about 80. The Airport Commission, with the assistance of the Iowa City SERTOMA Club, will host Fly Iowa 2001 in August of 2001. This is a statewide aviation promotion event and will be artended by 8000 to 10,000 people. The Fly Iowa 2001 committee will try to coordinate this event with other events in Iowa City and Coralville. COMMISSION MEMBERS Rick Mascari, Chairperson Mark Anderson, Vice Chairperson/Secretary Tom Bender Alan Ellis Howard Horan Ronald J. O'Neil, Airport Manager AIRPORT ZONING BOARD OF ADJUSTMENT GENERAL RESPONSIBILITIES In accordance with Chapter 329 of the Code of Iowa, the Board of Supervisors of Johnson County and the City Council of Iowa City have co-established the Johnson County-Iowa City Airport Zoning Board of Adjustment. It is the duty of this Board to hear and decide appeals where it is alleged that there has been an error in any administrative action in the enforcement of the ordinance, and to hear and decide on special exceptions that are specifically provided for in the ordinance and to authorize variances from the terms of the ordinance on appeal in specific cases. ACCOMPLISHMENTS IN FISCAL YEAR 2000 The Board did not receive any appeals, requests for exceptions or requests for variances during the 1999-2000 year. PLANS FOR FISCAL YEAR 2001 The Board will respond to appeals and other requests as it receives them and will make recommendations regarding the Zoning Ordinance. BOARD MEMBERS Dan Grinstead, Chairperson Lowell Brandt, Vice-chairperson Karen Countryman James Arelong Mark Menefee AIRPORT ZONING COMMISSION GENEFIAL F1ESPONSIBILITIES In accordance with Chapter 32g of the Code of Iowa, the Board of Supervisors of Johnson County and the City Council of Iowa City have co-established the Johnson County-Iowa City Airport Zoning Commission. It is the duty of the Commission to advise and make recommendations to the Board of Supervisors and the City Council as to the appropriate zoning requirements and other matters pertaining to the physical development of areas of the county and the city surrounding the Iowa City Municipal Airport, so as to maximize compatibility between airport uses and the uses of the adjacent land. AOC;OM PLISHIVIENTS IN FISCAL YEAR 2000 The Commission did not meet in FY 2000. PLANS FISCAL YEAFI 2001 The Commission will review zoning requests that may impact the Airport. COMMISSION MEMBERS Jerry Full, Chairperson Howard Horan Benjamin Chair Kae Wild Sally Stutsman ANIMAL CONTROL ADVISORY BOARD GENERAL RESPONSIBILITIES The Animal Control Advisory Board provides recommendations and advice 8s 8re required by the 28E agreement or as may be requested by the City Council or City Manager of Iowa City or the City Council or City Administrator of Coralville. ACCOMPLISHMENTS IN FISCAL YEAR 2000 · During the annual adopt-a-thon, shelter staff successfully adopted out 35 animals to new homes in one weekend in addition to collecting 8835 in donations. · Purchased and implemented new computer software system to handle operational needs. · Implemented microchip identification program for all reclaimed animals. · Increased number of animals surgically altered prior to adoption to 60% · Developed and implemented shelter dog Y2K9 obedience training program, in conjunction with local obedience school. · Implemented shelter web page, www.iowacityanimalshelter.org · Increased foster care program to reduce unnecessary euthanasia, in conjunction with Cold Noses Warm Hearts PLANS FOR FISCAL YEAR 2001 · Continue to increase options for mobile adoption sites to increase public contact with available animals. · Develop a program of animal care informational classes for the general public. · Work toward fund raising projects in conjunction with Friends Of The Animal Shelter Foundation and Animal Control Advisory Board · Update policy and procedures manual for the Animal Control division Work toward implementation of dog park exercise areas within the City · F0rmalize limited contract for assistance to Johnson County for specific types of emergency calls · Increase spay and neuter of shelter animals to 100% prior to adoption · Complete cat climbing structures within indoor cat room and outside exercise areas BOARD MEMBERS Martin Shafer, Chairperson Diana Lundell, Secretary Jonelle Hankner, at large Tamara Meester, Iowa City appointment BOARD OF ADJUSTMENT GENERAL RESPONSIBILITIES The Board of Adjustment is empowered through Chapter 414 of the Code of Iowa and Section 14-4B of the Iowa City Code to grant special exceptions as provided in the Zoning Chapter and to hear appeals to decisions made in the enforcement of the Zoning Chapter, The Board has the authority to allow variances to the Zoning Chapter for individual properties where provisions of the Chapter impose a unique and unnecessary hardship on the property owner and where the granting of a variance is not contrary to the intent of the Zoning Chapter or to the public interest. The Board may also submit recommendations to the Planning and Zoning Commission and the City Council regarding amendments to the Zoning Chapter. The Board is a quasi-judicial body whose decisions may be appealed directly to District Court. ACCOMPLISHMENTS IN FISCAL YEAR 2000 · The Board of Adjustment met 11 times during the FY2000 and made the following decisions: Special Exceptions: 22 approved, 2 denied, 1 amended, 1 extended, 1 withdrawn; Variances: 0 approved, 6 denied; Appeals: 0 The Board's decisions in FY2000 resulted in: · Allowing the reduction of a front yard setback from 20 feet to 16 feet at a property located in the RS-5 zone at 811 Florence Street · Allow the reduction of the off street parking requirement from 68 parking spaces to 34 parking spaces for a 68-unit assisted living facility for property located in the OPDH-12 zone on Lot 1 of the Silvercrest Retirement community at the southeast corner of the Scott Boulevard/American Legion Road intersection · Allowing a duplex residence above the ground level in a CC-2 zone for property located at 813 Gilbert Court · Allowing the reduction in front yard setback requirement along the Gilbert Court right-of- way from 20 feet to 14 feet for the 32 foot length of proposed covered porch at 813 Gilbert Court · Allowing a reduction in front yard setback along the Gilbert Court right-of-way from 20 feet to 5 feet for the 87 foot length of the east edge of the proposed parking area at 813 Gilbert Court · Allowing a reduction in the south side yard setback from 7 feet to 5 feet for the 30 foot length of the proposed three story building at 813 Gilbert Court · Allowing a reduction in the front yard setback from 20 feet to 5 feet for the 24 foot width of the proposed two-stall garage and from 20 feet to 11 feet for the 6 foot width of the proposed connecting breezeway for property located in the RS-5 zone at 358 Lexington Avenue. · Allowing an amendment to permit congregational worship as part of the religious institution use for property located in the RS-5 zone at 503 Melrose Avenue · Allowing the construction of one drive-through lane associated with a pharmacy for property located in the CN-1 zone at 1201 North Dodge Street · Allowing the establishment of a school of specialized private instruction, a yoga center, for property located in the CB-I O zone at 115 E. Washington Street · Allowing the expansion of a religious institution use, to construct a 24-foot by 20-foot softball building on the Regina campus located in an RS-5 zone at 2150 Rochester AVenue Allowing the expansion of a religious institution for the construction of a two-story worship and education center at the All Nations Baptist Church for property located in the RS-5 zone at 1715 Mormon Trek Boulevard · Allowing the construction of a drive-through lane associated with a pharmacy at property located in the CN-1 zone at 310 First Avenue · Allowing the construction of 3 drive through banking lanes and one ATM lane located in the C0-1 zone at 2619 Muscatine Avenue · Allowing the construction of a drive-through lane associated with a pharmacy for property located in the CC-2 zone at 2425 Muscatine Avenue · Allowing the establishment of a club in the RR-1 zone for property located west of the Lakeshore Drive and Phoenix Drive Intersection · Allowing a setback reduction from 3 feet to 1 foot along the 10 foot length of a shed for property located at 900-998 Westside Drive Allowing a lot split for property located in the RS-5 zone at 1021 and 1023 Highland Avenue · Allowing the establishment of five second-floor apartments on Scott Court, with reduced front yard setback · Allowing a front yard reduction from 20 feet to 5 feet to allow commercial parking within fifty feet of a residential zone for property in the CC-2 zone at 850 and 950 Orchard Street · Allowing off street parking on a separate lot associated with elderly housing to be located in the RM-12 zone located at 703 Benton Court · Allowing the establishment of a child care center in a RS-12 zone for property located at 950 Dover Street · Allowing the establishment of a church in an RS-12 zone for property located at 950 Dover Street PLANS FOR FISCAL YEAR 2001 The Board will continue to consider appeals, special exceptions and variances to the Zoning Chapter as they are requested and to make recommendations to the Planning and Zoning Commission and the City Council regarding the Zoning Chapter. BOARD MEMBERS Mike Paul T.J. Brandt Dennis Keitel Kate Corcoran Lowell Brandt BOARD OF APPEALS GENERAL RESPONSIBILITIES The responsibility of the Board of Appeals as set by City ordinance is to review the Uniform Building Code, the Uniform Fire Code, the Uniform Plumbing Code, the Uniform Mechanical Code, the National Electrical Code, and the Uniform Code for the Abatement of Dangerous Buildings and the Uniform Code for Building Conservation and recommend amendments for these regulatory codes; to assist the building official in making interpretations; to hear appeals for any person that is aggrieved by a decision of the building official and pass judgement on that appeal; and to consider alternate materials and methods of construction. The Board consists of seven citizens who live within the corporate limits of the City of Iowa City. ACCOMPLISHMENTS IN FISCAL YEAR 2000 · The Board heard one requests for a variance from the Housing Code, which was not granted. · The Board heard six requests for Modifications of the Building Code all six were approved. · The Board heard one requests for Alternate Materials or Methods of Construction, which was approved. · The Board held a public hearing to receive comments on the amendments to the 1999 National Electrical Code prior to their adoption by Council · The Board designated a Hearing Committee, which consisted of three of its members, to hear discussion of an appeal of a dangerous building. PLANS FOR FISCAL YEAR 2001: · Continue to work with the Home Builders Association to clarify code issues. · Continue to designate Hearing Committees as needed to hear appeals of dangerous buildings. · Start the process to adopt the latest edition of building, fire, plumbing, mechanical and abatement of dangerous building codes. · Continue to hear appeals, requests for variances and modification, requests for alternate materials and methods of construction and requests for code amendments. BOARD MEMBERS John Roffman, Chairperson Tom Werderitsch, Vice-Chair Anna Buss C. Wayne Maas Tim Fehr Gary Haman Douglas DuCharme BOARD OF LIBRARY TRUSTEES GENERAL RESPONSIBILITIES The Board of Trustees of the Public Library is a semi-autonomous body of nine persons empowered by state law and city ordinance to act as the governing body of the library. The Board's specific list of legal responsibilities includes: determining the goals and objectives of the Library in order to plan and carry out library services; determining and adopting written policies to govern all aspects of the operation of the Library; preparing an annual budget and having exclusive control of all monies appropriated by the City Council and the Johnson County Board of Supervisors or given to the library through gifts, bequests, contracts, grants or awards; employing a competent staff to administer its policies and carry out its programs. The Board is also an arm of City Government with members appointed by the City Council and its principal operating funds approved by the City Council. The Board therefore seeks at all times to work in harmony with City policies in all areas that do not conflict with its statutory powers. ACCOMPLISHMENTS IN FISCAL YEAR 2000 · Adopted new strategic plan, including revised mission statement and new vision for the Library. · Requested city funds to study library building options. Working with the City Council selected a preferred option and directed architect to complete pre-schematic work including cost estimates. Requested a referendum date of November 7, 2000, which City Council approved. · Began Park 'n Read, Ride 'n Read which pays for one hour of parking or a bus pass for library users on Tuesdays, Thursday, and Sundays. Met with City Council to discuss parking issues. · Approved a 83.5 million major fundraising initiative by the Friends Foundation and adopted a policy regarding naming designated areas in the expanded building. · Studied outreach and satellite library services, including a bookmobile and a small reading room branch library. · Approved expenditure of ~15,000 in Enrich Iowa state funds for a variety of projects. · Established regular Office Hours to encourage questions from the public and offer information about the Library's building needs. · Reviewed policies: Volunteers, Community Relations, Cardholder File, Confidentiality of Library Records, Bulletin Board, Public Pamphlet Distribution, Displays, Discussion Rooms · Supported development of Library's web page: www.icpl.org. GOALS FOR FISCAL YEAR 2001 · Pass library referendum, design and bid project. If referendum is not successful, move quickly to develop alternative plan. · Support Friends Foundation efforts to raise 83.5 million. · Study and implement methods to improve parking for library users. · Conduct a user survey. · Review process for director evaluation. · Review orientation process for new Board members. · Recommend a budget based on new strategic planning priorities, · Seek input on development of options for satellite library services. · Review library policies as needed. · Approve revised union contract. BOARD MEMBERS Mark Martin, President Winston Barclay Linda Dellsperger Mary McMurray Shaner Magalh~es Lisa Parker Linda Prybil Jesse Singerman Jim Swaim BOARD OF REVIEW GENERAL RESPONSIBILITIES The Board of Review is established and governed by the Code of Iowa, Chapters 441.31 to 441.44, for the purpose of equalizing assessments by raising or lowering individual assessments as established by the assessor. The Board also makes the final rulings each year on exempt properties. The Iowa Department of Review & Finance issues to the Board of Review a manual to guide them in their work, along with forms for the original meeting, daily meetings, and the final meeting. The Board must also file a report on their session with the State Director of Revenue & Finance within 15 days of adjournment. The Board's meetings are subject to the open meetings law. The Board also must include in their written notice to the petitioner the specific reasons for their actions. ACCOMPLISHMENTS IN FISCAL YEAR 2000 The following is a report on the activities of the Iowa City Board of Review since adjournment on May 19, 1999. The Iowa City Board of Review met on 5 days during the period of May I to May 24, 2000. The Board received a total of 46 petitions. These have been broken down into classification along with their outcome and are listed below. 7 Residential 7 Upheld 0 Denied 38 Commercial 17 Upheld 21 Denied 0 Agricultural 0 Upheld 0 Denied 1 Industrial 0 Upheld 1 Denied 46 Total 24 Upheld 22 Denied In addition to these 46 petitions, the Board reduced 20 residential properties at the request of the assessor or on their own volition. These were due to late inspections of estimated listing of properties or due to comparable properties being changed by the Board. By the filing deadline of June 20, 2000, five property owners representing five parcels have filed in District Court. One of the appeals is for residential property, one is industrial and the other three are for commercial property. No court cases were tried during FYO0, but the remaining two cases from 1999 are still pending. PLANS FOR FISCAL YEAR 2001 Since the Board of Review hears only protests brought to them by others, there is no way to predict the amount of work for next year. But because next year is a reassessment year, the workload is expected to be much heavier than the session just finished. In addition, the new residential reappraisal by Vanguard will be applied for 2001 which could increase the workload. COMMISSION MEMBERS Jane Downer, Chair Norm Bailey Haywood Belle Jack Yanaush Janice Sweet, Member and Clerk CIVIL SERVICE COMMISSION GENERAL RESPONSIBILITIES Chapter 400 of the Code of Iowa and Section 2-111, Code of Ordinances, establish and govern the Civil Service Commission. Three citizens who are eligible electors and residents of the city are appointed by the City Council to serve four-year terms. The Commission establishes and publishes rules relating to examinations for civil service positions, establishes guidelines for conducting such examinations, and certifies lists of persons eligible for appointment to positions. The Commission has jurisdiction to hear appeals and determine all matters involving the rights of employees under civil service law and may affirm, modify or reverse any administrative action on its merits. The Commission meets when necessary. ACCOMPLISHMENTS IN FISCAL YEAR 2000 · In maintaining full compliance with Code of Iowa Chapter 400, development and use of Civil Service selection procedures continued for all covered and promotional positions on a City-wide basis. Sixty positions were filled from a total of 803 applicants for non- Police and non-Fire Civil Service covered positions. · Commissioners reviewed and approved the selection process for the position of Firefighter. Testing began in FY00 and will be completed in FY01. PLANS FOR FISCAL YEAR 2001 During FY01, Commissioners will oversee the selection process for Firefighter and Police Officer, as well as promotional testing for Police Captain, Lieutenant and Sergeant. COMMISSION MEMBERS Michael W. Kennedy, Chair Lyra W. Dickerson HISTORIC PRESERVATION COMMISSION GENERAL RESPONSIBILITIES The ten-member Iowa City Historic Preservation Commission is authorized to conduct studies for the identification and designation of local historic districts, conservation districts and historic landmarks. The Commission either proceeds on its own initiative or upon receipt of a petition from any person, group or association. The Commission furthers the efforts of historic preservation in the City by making recommendations to the City Council and City commissions and boards on preservation issues by encouraging the protection and enhancement of structures, objects, or sites with historical, architectural or cultural value; and by encouraging persons and organizations to become involved in preservation activities. The Commission reviews applications for housing rehabilitation and rental rehabilitation assistance through the Community Development Block Grant Program to evaluate the effects of the proposed projects on properties over 50 years old. Modifications of activities are recommended in instances where the proposed alterations would have a negative impact upon the historic or architectural qualities of structures that are determined to be eligible for the National Register of Historic Places. The Iowa City Historic Preservation Commission is committed to working with other preservation organizations to implement a strong educational program designed to increase Iowa City residents' awareness and sensitivity to the cultural, architectural, and historical value of local structures, neighborhoods and districts. ACCOMPLISHMENTS IN FISCAL YEAR 2000 · Prepared, refined and presented revised guidelines for review of Certificate of Appropriateness applications within historic and conservation districts and for historic landmarks. The revised guidelines were adopted by City Council on June 20, 2000, and should provide better direction both to the Commission and to property owners and their contractors. · Completed an extensive review of and made substantial changes to the Commission's procedures in connection with the guideline revisions. The revised procedures were adopted by City Council on June 20, 2000. The new procedures establish a second regular monthly meeting and bring the adopted procedures more in line with the way the Commission handles Certificate of Appropriateness reviews, · Supervised the completion of a survey and evaluation of the Early Neighborhood Northeast of the Original Town Plat, Phase III. This project is the final phase of a multi- phase effort to survey the Northside and Goosetown neighborhoods. This project also involved evaluating the results of all survey phases and the preparation of recommendations for historic and conservation districts throughout the Northside/Goosetown area. · Successfully listed the Emma Harvat - Mary Stach House at 332 E. Davenport Street on the National Register of Historic Places. This project was partially funded by a Northside Neighborhood PIN grant and a donation from Friends of Historic Preservation. · Began preparing a nomination report for the designation of the Govern/Lucas/Bowery Street Conservation District. It is anticipated that this nomination will be forwarded to the Planning and Zoning Commission and City Council for consideration in the fall of 2000. Worked with the Department of Planning and Community Development to complete a photo-documentation of the Eastlawn Building prior to its demolition. · Began working with the consulting firm of Svendsen Tyler Inc., to complete a survey and evaluation of the downtown area, covering properties located between Clinton Street on the west and Van Buren Street on the east, and from Burlington .Street north to Jefferson Street. The survey will identify all properties that are eligible for listing on the National Register of Historic Places or' for designation as Iowa City Historic Landmarks. · Began contacting consultants to complete a planning study to help determine the best use for the historic Montgomery-Butler House, and to identify potential funding sources or interested organizations to assist with the rehabilitation and long-term maintenance of the facility. · Observed National Historic Preservation Week with an awards program at the Johnson County Courthouse on May 17, 2000. The program was co-sponsored by Friends of Historic Preservation, the Johnson County Historic Preservation Commission and the Johnson County Historical Society. Historic Preservation Awards were presented to ten property owners in the category of "Painting and Exterior Finishes," four property owners in the category of "New Additions/Construction," and six property owners in the category of "Rehabilitation." Goosetown resident and author Marybeth Slonneger was awarded the Margaret Nowysz Historic Preservation Person of the Year Award. · Pursuant to the Historic Preservation Ordinance, the Commission reviewed and approved 18 Certificates of Appropriateness for additions and alterations of historic landmark properties and buildings in the Summit Street, Woodlawn, Brown Street, College Green, East College Street, and Moffitt Cottage Historic Districts. · Evaluated 11 housing rehabilitation projects for compliance with Section 106 of the National Historic Preservation Act. · Pursuant to the City's requirements under the Certified Local Government Program, the Commission reviewed two nominations for listing Iowa City properties on the National Register of Historic Places and provided comments to the State historical Society of Iowa, including the Emma Harvat - Mary Stach House at 332 E. Davenport Street and the Bethel AME Church on S. Governor Street. · Held twelve regular and six special meetings. PLANS FOR FISCAL YEAR 2001 · Conduct annual review sessions for the purpose of ensuring implementation and updating of the Iowa City Historic Preservation Plan. · Pursue the designation of the Governor/Lucas/Bowery Street Conservation District as the first Iowa City conservation district. · Pursue the designation of the proposed Longfellow Historic District as an Iowa City historic district. · Research project proposals for grant funding from sources such as the Certified Local Government (CLG) program, the Historic Resource Development Program (HRDP) and the National Trust for Historic Preservation. · Begin planning for the rehabilitation and reuse of the Montgomery-Butler House. · Review the Historic Preservation Ordinance for proposed updating, amending and tightening. · Research and prepare nominations for the second series of Iowa City Historic Landmarks. · Update and distribute educational material such as the Iowa City Neighborhood Design Book and A Guide to Historic Iowa City. · Continue to advise City Council and other boards and commissions regarding matters of historic preservation policy. · Continue to review applications for Certificates of Appropriateness or Certificates of No Material Effect and to review housing and rental rehabilitation projects involving federal funds. · Prepare for the 2001 Historic Preservation Awards Program and for Preservation Week activities. · Continue liaison and cooperation with the Iowa City City Council, Johnson County Board of Supervisors, Iowa City/Coralville Convention and Visitors Bureau, Johnson County Historical Society, Johnson County Historic Preservation Commission, State Historical Society of Iowa, and Friends of Historic Preservation. COMMISSION MEMBERS Mike Gunn, Chairperson, Summit Street District Representative Susan Licht, Vice-Chairperson, At-Large Ann Freerks, At-Large Richard Carlson, At-Large Michaelanne Widness, At-Large Doris Malkmus, Moffitt Cottage District Representative Marc Mills, Brown Street District Representative Peter Jochimsen, Woodlawn District Representative James Enloe, East College Street District Representative -vacant-, College Green District Representative Reference 1. City of Iowa City Code of Ordinances: 14-4C-1 to 14-4C-10, Historic Preservation Regulations; 14-6J-3 Historic Preservation Overlay Zone, and 14-6J-4 Conservation Overlay Zone. 2. Bylaws of Iowa City Historic Preservation Commission. 3. Iowa City Historic Preservation Handbook. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION GENERAL RESPONSIBILITIES The Housing and Community Development Commission (HCDC) consists of nine Iowa City residents appointed by the City Council. They represent, as nearly as possible, a cross-section of the Iowa City population in background, ideas, geographic location, age and socioeconomic status. Committee members serve for three years. The purpose of HCDC is to advise the Council on community needs in general and on the use of Community Development Block Grant (CDBG) and HOME Investment Partnership program (HOME) funds from a citizen viewpoint. To accomplish this HCDC provides systematic communication between citizens and policymakers with regard to community development projects. The Commission's work has been primarily directed at developing, coordinating, and reviewing the City's activities carried out in conjunction with the City's Consolidated Plan (CITY STEPS). In addition, the Commission reviews CD Division and Iowa City Housing Authority policies and periodically makes recommendations to the Council regarding these policies, ACCOMPLISHMENTS IN FISCAL YEAR 2000 In FYO0 the City of Iowa City and its subrecipients expended 81,146,753 in CDBG funds and 8428,570 in HOME funds to assist low-moderate income persons. To ensure that community needs are met, HCDC members monitored projects throughout the year. HCDC members also organized the annual Iowa City Community Development Celebration that featured an awards ceremony honoring outstanding CDBG and HOME recipients and contractors. The 2000 Celebration was held at the Community Mental Health Center. The FY00 project accomplishments are as follows: Micro-enterprise Training - Institute for Social and Economic Development (31 people) · Facility Rehabilitation - Salvation Army (1,160 people) · Facility Accessibility - Old Brick · Facility Rehabilitation - Community Mental Health Center (1,974 people) · Kitchen Renovations - Wesley Foundation for the Free Lunch Program (20,915 people) · Parkland Acquisition - Miller Orchard Neighborhood · Transitional Housing Support Services - Successful Living, Inc (138 people) · Youth Leadership - Community Corrections Improvement Association (118 people) · Furniture Project - Domestic Violence Intervention Program (189 households) · Employment Training - Mayors Youth Employment Program (142 people) · Operational Support - Aid to Human Service Agencies (7,772 people) · Small Repair Program - Elderly Services Agency (22 people) · SRO Rehabilitation - Successful Living, Inc. (40 people) · Housing Rehabilitation - City of Iowa City (38 households) · Acquisition and Rehab - Greater Iowa City Housing Fellowship · Transitional Housing - Hawkeye Area Community Action Program (40 people) · Rehabilitation - Coldren Retirement Residence (25 people) · Affordable Housing Funding Pool - City of Iowa City PLANS FOR FISCAL YEAR 2001 CDBG and HOME funds were allocated in conjunction with the start of the City's fiscal year in July. The HCDC advertised the availability of funds for FY01 and held four public meetings to receive and evaluate the proposals. HCDC utilized a systematic process of funding allocation and held four meetings to hear and rank proposals and allocate CDBG and HOME funds. A total of 91 .49 million was allocated to 14 projects, plus aid to human service agencies, program administration, and planning and contingency reserves for FY01. The following is a list of the FY01 projects: · Micro-enterprise Training - Institute for Social and Economic Development · Facility Rehabilitation - Domestic Violence Intervention Program · Facility Accessibility - Goodwill Industries · Facility Acquisition - Hannah's Blessing Day Care Transitional Housing Support Services - Successful Living · Furniture Project - Domestic Violence Intervention Program · Nurse Case Management - Free Medical Clinic · Operational Support - Aid to Human Service Agencies Affordable Rental Units- Iowa City IHA Senior Housing Phase II · Housing Rehabilitation - City of Iowa City Transitional Housing Acquisition- Hawkeye Area Community Action Program · Rehabilitation - Hillcrest Family Services · Transitional Housing Acquisition - Successful Living, Inc · Transitional Housing - Mid- Eastern Council on Chemical Abuse · Small Repair Program - Elderly Services Agency The monitoring of all ongoing projects as well as FY01 projects will continue. The commission will continue to assess Iowa City's community development needs for housing, jobs, and services for low and moderate income residents, and to promote public and private efforts to meet such needs. A series of public meetings will help the Commission and other volunteers to make revisions to Iowa City's Consolidated Plan (a.k.a. CITY STEPS}. COMMISSION MEMBERS Jayne Moraski, Chair William Stewart, Vice Chair Bob Elliott Denita Gadson April Gutting Rick House Kathleen Renquist Gretchen Schmuch HUMAN RIGHTS COMMISSION GENERAL RESPONSIBILITIES The Iowa City Human Rights Commission enforces the Human Rights Ordinance, Title 2, Iowa City Municipal Code. The Human Rights Ordinance is low8 City's anti-discrimination law. The law gives the Human Rights Commission the authority to investigate allegations of discrimination in the areas of employment, credit transactions, education, public accommodations and housing. It is the mission of the Human Rights Commission to eradicate discrimination in Iowa City, based on age, color, creed, disability, marital status, national origin, race, religion, sexual orientation or gender identity. In the area of housing, discrimination based on familial status, presence or absence of dependents or public assistance source of income is also prohibited. The Human Rights Ordinance gives the Commission the authority to enforce the law prohibiting discrimination and upon 8 finding of probable cause, to conciliate an agreement between the parties involved in a complaint. The Commission 81so has the responsibility of educating the public on the various forms of discrimination that exist in the Iowa City are8 and protecting citizens from unfounded charges of discrimination. The Human Rights Commission is a quasi-judicial body composed of nine volunteer members appointed by the City Council. Each member serves a three-year term. Appointments to the Human Rights Commission take into consideration men and women of various racial, religious, cultural and socio-economic groups in Iowa City. The Commission meets once each month at 7:00 p.m. in the lobby conference room in the Civic Center. The meeting site is accessible to persons with disabilities. ACCOMPLISHMENTS IN FISCAL YEAR 2000 Commissioners artended training in Des Moines on July 22 and July 23, 1999. Artended employment law conference in Waterloo on July 30, 1999. · Attended Iowa Women's Foundation award ceremony for women on August 26, 1999. · Housing conference held at Iowa City Public Library on September 22, 1999. Guest speaker was Jan Alderton, Housing Specialist from the Cedar Rapids Civil Rights Commission. · On October 4, 1999, speech given at the law school on the homeless and equal opportunity in housing. · Member of advisory committee for College of Education. · Member of the University of Iowa Human Rights Center. · Annual Human Rights Awards Breakfast held on October 28, 1999. Recipients of the awards included Karen Kubby, Hills Bank, C.E. Peterson, Phyllis Harper- Bardach & Paul Retish. · Participated as a speaker at Annual International Day at the College of Education on November 2, 1999. · Two Commissioners became members of Hate Act Rapid Response Team. · On Tuesday, November 16, provided joint presentation to employers with Louise Lorenz, Director of the Cedar Rapids Civil Rights Commission, on "Hot Topics in Employment." · Annual address at the University of Iowa School of Social Work, November 22, 1999. · Presentation with Attorney Bill Stone on issues of employment discrimination on December 16, 1999. On January 17, 2000, spoke to teachers on topic of Human Rights Education at the ICCSD's Multicultural/Gender Fair Education Celebration. Provided assistance to HARRT education subcommittee. · Attended Vietnamese New Year at the Mekong Restaurant. · Spoke to undergraduates on issues related to discrimination at Cornell College, February 17, 2000. · Presentation to undergraduate sorority students on March 6, 2000. · Attended youth public forum, April 11, 2000. · Assisted and attended rally against hate crimes, April 25, 2000. · C0-sponsored speaker at the College of Education, April 26, 2000. · Presentation to PFLAG on legal issues faced by gays and lesbians on May 9, 2000. · On May 20, 2000, Human Rights Education Training program held at the Sheraton Hotel for after-school program directors. Guest speakers were from the Minnesota Partners for Human Rights Education Program, Event sponsored by the HARRT subcommittee on education and the Iowa City Human Rights Commission. · Speech given at Goodwill on employment law and discrimination on June 9, 2000. · Provided information at the Gay Pride Parade on June 17, 2000. · Spoke with visitors from Russian on June 20 and July 3, 2000. · Housing seminar provided by the Iowa Civil Rights Commission's Frank Tribble on June 29, 2000. · Attended employment law conference on June 30, 2000. COMPLAINT ACTIVITY During the period from July 1, 1999 to June 30, 2000, twenty-seven formal discrimination complaints were filed. Complaints Alleging One Basis Of Discrimination 3 Age 2 Sex 5 'Race 2 Sex Discrimination (Pregnancy) 3 National Origin 1 Perceived Disability; 1 Retaliation 1 Sexual Orientation I Disability Complaints Alleging More Than One Basis Of Discrimination 1 Sex & Marital Status 2 Race & Color; 1 Sexual Harassment & Retaliation; 1 Retaliation & Age I Sexual Orientation & Perceived Disability I Disability, Sex, Age, & Retaliation 1 Race & National Origin Total Number of Complaints: 27 The majority of complaints alleged discrimination in employment (21) while the remaining complaints alleged discrimination in public accommodation (6) and housing (1). Two of the above-mentioned complaints were transferred to the Iowa Civil Rights Commission after the Commission determined it had jurisdiction. Complaint Resolution In Fiscal Year 2000 Two conciliation agreements Four settlement agreements Two mediation agreements Four right to sue letters issued Eight administrative closures Two cases transferred to ICRC Twelve no probable cause decisions One withdrawal Total Resolutions = 35 PLANS FOR FISCAL YEAR 2001 · Annual seminar on discrimination at the University of Iowa School of Social Work. · Presuming HUD certifies the Iowa City Human Rights Ordinance as substantially equivalent to the Fair Housing Amendments Act, the Human Rights Commission will hire a housing specialist to investigate complaints regarding housing discrimination. · Public forum on racial profiling. · Increased outreach on housing discrimination. · Commissioners will attend a training session at Iowa State Civil Rights Commission in Des Moines, Iowa. · Advertisements will continue to be placed in the Daily lowan and other newspapers to alert the public that housing discrimination is against the law. · Annual Human Rights Breakfast will be held on October 26, 2000, at 7:30 a.m. The keynote speaker for this event is Janusz Bardach; author of Man is Wolf to Man. · Participate in projects celebrating diversity with the Iowa City/Coralville Diverse-Cities Team. · Continue to offer forums to educate public on discrimination issues. Include other agencies in planning of some of the larger public educational forums. · Public speaking engagements on relevant human rights issues will continue. · Address the Iowa Civil Rights Commission regarding the issue of adding sexual orientation to the Civil Rights Act. · Continued involvement with the Hate Act Rapid Response Team. · Continued involvement in joint projects with the University of Iowa Human Rights Center, HARRT, and the College of Education. · Develop program for Martin Luther King month. COMMISSION MEMBERS Diane Martin Mettle Thomopu~os, Co-chair Jan Warren, Chair Janice Simmons-Welburn Maureen Howe Joan Jehle Mary Larew Charlie Major Rick Spooner PARKS AND RECREATION COMMISSION GENERAL RESPONSIBILITIES The Parks and Recreation Commission recommends and reviews policies, rules, regulations, ordinances and budgets relating to parks, playgrounds, recreation centers and cultural functions of the City, and makes such reports to the City Council as the Commission deems in the public interest. The Commission also exercises broad responsibility for the development of parks, recreation centers, playgrounds and cultural facilities to serve the City, including the creation and appointment of advisory groups to make studies. ACCOMPLISHMENTS IN FISCAL YEAR 2000 Received copies of regular monthly reports from the Parks and Forestry, Recreation and Cemetery Divisions, providing the Commission with valuable insight into the daily operation of each division. · Received periodic reports from the Iowa City Parks and Recreation Foundation. · Received monthly reports from the Director on the progress of all-ongoing projects, construction, etc. · Conducted annual tour of parks and facilities. · Recommended City Council approves Recreation Division Fees and Charges proposed for FYO1 and tentative proposals for FYO2-03. · Reviewed PIN grant applications submitted for 2000. · Recommended City Council accept according to the Neighborhood Open Space ordinance open space in Walden Woods, Part 6. · Recommended City Council accept according to the Neighborhood Open Space ordinance fees in lieu of land in Scott Boulevard East, Part 3; Washington Park Addition, Part 2. · Recommended not to require land dedication in the Wild Prairie Estates, Part 3, but to acquire open space along Willow Creek in this area as future development occurs. · Support pursuit of land in Walden Hills for the purpose of trail connectivity, with particular attention to Walden Woods, Part 6. · Completion of the Riverside Festival Stage in lower City Park. · Completion of City Park and Mercer Park tennis courts renovation projects. · Acquisition of the Braverman property in the Miller/Orchard area to develop into a neighborhood park. · Reviewed and prioritized the department's proposed Capital Improvement Projects for FY2001-2003. · Endorsed the Willow Creek Trail, Phase II Improvement Project. · Endorsed concept plan for the Montgomery Butler House and site, with strong consideration for it being a trailhead facility. · Recommended option one for the Longfellow-Twain Pedestrian Tunnel to connect Longfellow Manor Trail-Park and Sheridan Street on the north side of the tracks and to Kirkwood and Lower Muscatine on the south side of the tracks. · Recommended purchase of the train, airplane ride and carousel in City Park for future operation by non-profit organizations. · Pursued acquisition of additional personnel to maintain and develop parkland, trails and open spaces. · Support conceptually the exploration of a dog park. · Completion of the soccer buildings at the Iowa City Kickers Soccer Park and the park maintenance building at Napoleon Park. · Established cooperative relationship with Skate Park Committee to construct skate park components to be located in the Mercer Park parking lot. · Obtained D.O.T. grant for the Skate Park planning process and developed preliminary conceptual plans. · Continued efforts to construct a permanent skate park facility, recommending Terrell Mill Park as the site. PLANS FOR FISCAL YEAR 2001 · Completion of a master Hickory Hill Park trail plan. · Completion of the Iowa City Park and Recreation Comprehensive Plan. · Continue interaction with City Council and periodically schedule joint meetings regarding issues facing the Commission and Department. · Continue efforts to increase full-time staff in the Parks, Forestry and CBD Division. · Continue efforts to improve the Commission's contact with the public. · Continue and enhance activities of the Parks and Recreation Foundation. · Continue the development of the soccer complex to address soccer needs for all age groups. · Continue commitment to and development of trail system. · Determine improvements that can be made to parks with small amounts of money. · Explore and strengthen relationships with the School District and Neighborhood Associations. · Completion of the Skateboard Park. · Development of neighborhood park in the Miller/Orchard Neighborhood. COMMISSION MEMBERS Matt Pacha, Chairperson Rex Pruess, Vice-Chairperson Toni Cilek Barbara Endel Craig Gustaveson Bruce Maurer James Moxley Allen Stroh Kathy Wallace PLANNING AND ZONING COMMISSION GENERAL RESPONSIBILITIES Act 8s the Zoning Commission of the City. Direct surveys and studies to be conducted and maps, plans, or plats to be made related to the City's Comprehensive Plan and zoning regulations. Recommend amendments and supplements to the City Counoil for the Comprehensive Plan, Zoning Chapter and Subdivision Regulations. Make recommendations to the City Council on development proposals, such 8s planned developments, subdivisions, street. vacations and annexations. AOCOM PLISHM ENTS IN FISCAL YEAR 2000 During FYO0, the Planning and Zoning Commission held 23 formal meetings and 19 informal meetings. During the period of July 1, 1999 to June 30, 2000, the Commission made the following recommendations to the City Council: Rezonings: 18 Recommendations for Approval · 20.78 acres west of Gilbert Street and South of Napoleon Lane from ID-RM to P · 190 acres west of Foster Road from ID-RS to OSA-5 (82 acres) and P (108 acres) · 69.37 acres at the southwest corner of Lower West Branch Road and Taft Avenue from RS to RS-5 (30.32 acres) and ID-RS (39.05 acres) · 8.69 acres at Wintergreen Drive, west of South Jamie Lane to re-approve an OPDH-5 plan · 2.01 acres north of Washington Street and east of Green Mountain Drive from OPDH-8 to RS-5 · 54 acres in the north part of the airport property, west of Riverside Drive, from P/CI-1 to OSA-P · Properties south of Burlington Street along the 300-600 blocks of Governor Street and a portion of the 800-900 blocks of Bowery Street from RM-12 to RNC-12 · Properties along the 300-600 blocks of Lucas Street and a portion of the 700-800 blocks of Bowery Street from RM-12 to RNC-12 · 19.6 acres at Wintergreen Drive from RS-5 to OPDH-5 · acres at Wintergreen Drive east of Scott Boulevard to amend an OPDH Plan · .48 acre at the northwest corner of Prentiss and Linn Streets from PRM to OSA-PRM · 31.88 acres at the southeast corner of Rochester Avenue and Scott Boulevard from RS- 5, CH, C1, and R3A to ID-RS · .82 acre at 703 Benton Court from RS-8 to RM-12 · Property at 522 South Dubuque Street from PRM to OSA-PRM · 2.72 acres on the north side of Rohret Road west of Highway 218 from RS-5 to OSA-5 · 13.26 acres north of Court Street at its eastern terminus from RM-12 and RS-8 to OPDH-12 (11.79 acres) and OPDH-8 (1.47 acres) · 7.72 acres the northeast corner of Barrington Road and Huntington Drive from RS-8 to OPDH-8 · .33 acre at 813 Gilbert Court from RS-8 to CC-2 Rezonings: 5 Recommendations for Denial · 1.99 acres on the west side of First Avenue, North of Rochester Avenue, from RM-12 to OSA-12 · 15.88 acres north of Court Street at Arlington Drive from RS-5 to RS-8 · Properties along the 300-600 blocks of Governor and a portion of the 800-900 blocks of Bowery Street from RM-12 to RS-8 · 2.5 acres on the west side of First Avenue at Tudor Drive from CN-1 to CO-1 · Property at 500 Foster Road to amend the OSA-8 conditional zoning agreement Subdivisions: 10 Recommendations for Preliminary Plat Approval · Village Green South, Part 6, an 8.69-acre, 35-1ot residential development at Wintergreen Drive, west of South Jamie Lane. · Washington Park Addition, Part 11, a 10.1-acre, 8-lot residential subdivision located at the northeast corner of Green Mountain Drive and Washington Street · North Airport Development, a 57.1-acre, 17-1ot commercial subdivision located in the north part of the airport property, west of Riverside Drive · Village Green, Parts 18-20, a 19.6-acre, 10-lot planned development at Wintergreen Drive · Village Green South, Part 5, a 3.33-acre, 12-lot residential subdivision at Wintergreen Drive east of Scott Boulevard · Windsor Ridge, Part 15, a 40.27-acre, 2-lot residential subdivision on the north side of Court Street at its eastern terminus · South Pointe Addition, Part 7, an 8.08*acre, 25-1ot residential subdivision at the west terminus of Langenberg Avenue and Hemingway Lane · Hollywood Manor, Parts 7 and 8, an 11.67-acre, 42-1ot residential subdivision west of Sycamore Street at Wetherby Drive · Wild Prairie Estates, Part 3, a 49.21-acre, 30-lot residential subdivision at the north end of Goldenrod Drive and Wild Prairie Drive · Galway Hills, Part 6, a 4.82-acre, 13-lot residential subdivision east of Scott Boulevard at Washington Street Subdivisions: 9 Recommendations for Final Plat Approval · Washington Park Addition, Part I 1, a l O.l-acre, 8-lot residential subdivision at the northeast corner of Green Mountain Drive and Washington Street · Windsor Ridge, Part 15, a 40.27-acre, 2-lot residential subdivision on the north side of Court Street at its eastern terminus · Scott Boulevard East, Part 4, a 7.36-acre, 15-lot residential subdivision at Scott Park Drive and Hummingbird Lane · Wild Prairie Estates, Part 3, a 49.31-acre, 30-lot residential subdivision at the north ends of Goldenrod Drive and Wild Prairie Drive · Village Green, Part 17, a 15.16-acre, 3-lot planned residential development at Village Road · Galway Hills, Part 6, a 4.82-acre, 13-lot residential subdivision south of Melrose Avenue at the end of Kearney Lane · Windsor Ridge, Parts 10-14, a 62.25-acre, 72-1ot residential and commercial subdivision south of Court Street and West of Taft Avenue · ABCO First Addition, an 8.81-acre, 5-lot commercial subdivision on the east side of Naples Avenue at Sierra Court · Scott Boulevard East, Part 3, a 9o5-acre, 3-lot residential subdivision east of Scott Boulevard at Washington Street Vacations: 4 Recommendations for Approval Northernmost 80-feet of alley west of 405 South Summit Street Portion of North Jamie Lane for use as a single-family lot in Village Green South-Part 5 · WooIf Avenue right-of-way from McLean Street south 240 feet · Virginia Drive northeast of the intersection of Virginia Drive and Ridgewood Lane Annexations: I Recommendation for Approval · 69.37 acres at the southwest corner of Lower West Branch Road and Taft Avenue Fringe Area Rezonings: I Recommendation for Denial · 125.43 acres east of Dane Road and west and south of the Lake Ridge Mobile Home Park from A1 and RS to RMH. Fringe Area Subdivisions: 2 Recommendations for Approval of Preliminary Plats · Woodland Ridge, Part 3, a 22.32-acre, 7-lot residential subdivision at the east terminus of Meadowview Lane · Milder Meadows, a 47.69-acre, 3-lot residential subdivision on the north side of American Legion Road one-half mile east of Taft Avenue Fringe Area Subdivisions: 3 Recommendations for Approval of Final Plat Woodland Ridge, Part 3, a 22.32-acre, 7-lot residential subdivision at the east end of Meadow View Lane SW. · Milder Meadows, a 47.69-acre, 3-lot residential subdivision on the north side of American Legion Road one-half mile east of Taft Avenue · Westcott Heights, Part 2, a 24.99-acre, 4-lot residential subdivision at the west end of Westcott Drive NE and Rose Bluff Circle NE Text Amendments: 8 Recommendations for Approval · To amend Zoning Chapter subsection 14-6D-5G1 regarding the RM-12 and RNC-12 ZOneS · To amend the Zoning Chapter Sign Regulations to allow identification banner signs in large parking lots · To amend the Zoning Chapter Sign Regulations to allow masonry signs in the I-1, I-2, ORP, and RDP zones · To amend Zoning Chapter subsection 14-6E-1D regarding special exceptions in CO-1 ZOneS · To amend the sign ordinance to allow wide-base freestanding signs on a provisional basis in the CH-1, CC-2, and C1-1 zones · To amend the Zoning Chapter regarding utility substations in commercial and industrial zOneS · To amend Zoning Chapter subsection 14-6M-1A7 regarding home occupations · Approval of the Central Planning District Multi-Family Residential Design Standards Text Amendments: 2 Recommendations for Denial · To amend the Zoning Chapter to allow freestanding signs to be a maximum of 26 feet in height · To amend the Zoning Chapter to allow office uses in the RM-12 zone Comprehensive Plan: I Recommendation for Approval · Approval of the South Central District Plan Other · Recommended that if the Johnson County Board of Supervisors entertains the possibility of passing a request to rezone approximately 125.43 acres located east of Dane Road and west and south of the Lake Ridge Mobile Home Park from County A1 Rural and COunty RS, Suburban Residential to County RMH Manufactured Housing Residential, then the County Board of Supervisors should meet with the City Council prior to doing so to discuss the Fringe Area Agreement. · Accepted a staff report regarding parking requirements for fraternities and sororities and finding that no zoning code revisions are necessary. · Recommended that the City consider amendments to the Zoning Chapter to allow an ID- Commercial Zone PLANS FOR FISCAL YEAR 2001 · Review Zoning and Subdivision Codes (including street widths) for compatibility with the Comprehensive Plan and Community Housing Forum Report · Review existing tree regulations, especially for parking lots that exceed the minimum required parking spaces · Consider zoning requirements for schools and other institutions · Consider amending the CC-2 zone to permit hotels/motels · Review parking requirements for housing for the elderly · Complete North Planning District · Review of the Floodplain Management Ordinance COMMISSION MEMBERS Ann Bovbjerg, Chair Benjamin Chait Pare Ehrhardt Jerry Hansen Norm Osland Marilyn Schintler Dean Shannon POLICE CITIZENS REVIEW BOARD ......... !! ......... GENERAL RESPONSIBILITIES The Police Citizens Review Board (PCRB) was created by Ordinance No. 97-3792 of the City of Iowa City on July 15, 1997 (amended by Ordinance No 99-3877 on April 28, 1999 and by Ordinance No. 99-3891 on July 13, 1999). The Board was established to assure that investigations into claims of police misconduct are conducted in a manner which is fair, thorough and accurate, and to assist the Police Chief, the City Manager, and the City Council in evaluating the overall performance of the Police Department by reviewing the Police Department's investigations into complaints and issuing a public report of each investigation to the City Council. The Board periodically reviews the Iowa City Police Department (ICPD) policies, procedures and practices and makes recommendations for change; it also recommends ways for the ICPD to improve community relations and be more responsive to community needs. The Board is also required to maintain a central registry of complaints and to provide an annual report setting forth the numbers, types and disposition of complaints of police misconduct. The Board has a responsibility to assure the citizens of Iowa City that the ICPD's performance is in keeping with community standards by seeking and accepting comment, opinion and advice, and holding periodic community forums to gather public input and to inform the public. To achieve these purposes, the Board complies with Chapter 8 of the Iowa City Code, the Board's By-Laws and its Standard Operating Procedures and Guidelines, ACTIVITIES AND ACCOMPLISHMENTS Meetings The PCRB holds regular meetings on the second Tuesday and special meetings as necessary. To address complaints during the period covered by this report and to handle a variety of administrative tasks and other activities, the Board held 23 meetings, each lasting one to three hours. The Board also met once with the City Council. Board members assigned to review investigations of complaints and prepare written reports for the City Council spent an average of four hours per complaint to complete these tasks. During the period covered by this report, Board members each dedicated at least 60 hours to the work of the PCRB (for a total of 300 hours). Administration During the year, the City Manager approved a proposal that the Board apply for membership in National Association for Citizen Oversight of Law Enforcement (NACOLE), a national organization for citizen review boards. NACOLE provides a variety of relevant services, such as national statistics and information, training, and expert testimony. The NACOLE membership was established at the associate member level and the Board Chair will routinely be listed as the PCRB's contact. A senior member of the Police Department now routinely attends the open portion of PCRB meetings. Complaints Number and Type of Allegations The Board received 12 complaints in the reporting period covered by this report: nine in 1999 and three to date in 2000. Eight public reports were issued. Four complaints are now under review. One complaint under review contained several timely allegations and several allegations that were dismissed as untimely, The following data are based on the 24 allegations in the eight complaints reported on. Seven of the eight complaints contained more than one allegation. Allegations Stop or arrest made on basis of race 4 Officer did not explain reason for stop or arrest 2 No probable cause 2 No medical treatment offered 2 Excessive force 2 Intimidation to consent to search vehicle 1 Officer rude and antagonistic 1 Not advised of right to refuse breath test 1 Breath test poorly administered 1 Officer slapped drink from complainant's hand 1 Officer threatened to use OC spray 1 Complainant was left in police car for 15 minutes 1 Failure to Mirandize 1 Officers had previously harassed complainant 1 Officers planted controlled substance 1 Officer made inappropriate comments to the press 1 ICPD gave media copies of police reports 1 Complaint Resolutions The Police Department investigates complaints of misconduct of police officers. The Police Chief summarizes the results of these investigations and indicates in a report (the Chief's Report) to the PCRB whether allegations are sustained or not sustained. (If complaints are made against the Chief, the City Manager conducts the investigation and prepares and submits the reports.) The Board reviews both the citizen's Complaint and the Chief's Report and decides whether the allegations should be sustained or not sustained. The Board prepares a report for the City Council, with copies to the Chief, the officers involved, the City Manager, and the complainant. None of the 24 allegations listed in the eight complaints for which Board reports have been released was sustained. The Board made comments and/or recommendations for improvement in police policy, procedures, or conduct in four of the reports. The following are synopses of the Board's comments and recommendations: · A complainant stated she felt she had been intimidated into consenting to a search of her car. The Board noted that in his Report the Chief cites the importance of securing voluntary consent for vehicle searches and recommends that the officers named in the complaint review department policy on traffic stops and the law concerning consent to search. · A complainant alleged that the officer used an inaccurate Preliminary Breath Test (PBT) unit to conduct a breath test or administered it incorrectly. Since there was no record that the officer had signed out a PBT on the date of the incident, it was not possible to determine the accuracy of the unit that he used. The Board recommended that the Chief assure that appropriate administrative policies and procedures be developed and/or followed, to permit routine identification and tracking of each PBT unit in the field. ~ A complainant sat in her car for nearly an hour while the officer who had stopped her for minor traffic violations waited to receive confirmation of information about her out-of- state license and registration. The complainant stated that upon receipt of the information, the officer ordered her to get out of the car and it was impounded. Considering the lateness of the hour of the stop, the time of the year (late fall) and the complainant's expressed concern that she was not dressed appropriately to walk home, the Board concluded that it would have been common courtesy to a citizen in this situation to offer her assistance in arranging transportation. The officer's failure to do so is inconsistent with Section 208 of the Police Policy Manual. The stop lasted nearly an hour. The Board suggested that a review of department policy, procedure, and practice when a simple traffic stop is of very long duration is warranted. Although there was a video of the stop, there was no audio record. The Board affirmed that it is most desirable that officers verify that audio is functioning during such stops. In this case, since the complainant alleged that the officer had harangued her, the audio record would have been a valuable part of the case file. · It is the Board's opinion that Section 402.3 of the ICPD policy manual is too broad. The Board agrees with the basic premise that police officials should be responsive to requests for information from the public and the news media. However, it recommended that the policy be changed to 1) permit the Chief to designate a primary spokesperson for the department for issues or incidents that are potentially sensitive or high profile; and 2) more clearly restrict the release of information that is not factual in nature. Name-Clearing Hearings The o.rdinance requires that the Board not issue a report critical of the conduct of a sworn officer until after a name-clearing hearing has been held. During this reporting period, the Board scheduled two name-clearing hearings. Both officers waived the right to the hearing and did not attend. Mediation Officers and complainants are notified by mail that formal mediation is available to them at any stage in the complaint process before the Board adopts its public report. All parties involved must consent to a request for mediation. The Board received one request for mediation from a complainant, but the officers involved declined to participate, upon advice of the union. Complaint Histories of Officers City ordinance requires that the annual report of the PCRB must not include the names of complainants or officers involved in unsustained complaints and must be in a form that protects the confidentiality of information about all parties, while providing the public with information on the overall performance of the Police Department. In addition, at one of its first meetings, the Board independently agreed that it did not wish to use the names of officers or complainants in cases in which complaints are sustained. The Board and the Police Chief agreed to use only the unique code numbers the Police Department has assigned to each officer. In 1998-99, there was a great deal of debate over a proposal to discontinue the use of these individual unique identifiers and replace them with a numbering system that would not have permitted the Board to identify (by identifying number only) patterns in complaints against officers. After lengthy deliberations that included several presentations by the Board, the City Council agreed not to change the ordinance but to retain the current practice of preserving officer identity through use of individual unique identifying numbers assigned by the Police Department. The Board continued to follow this practice during the period covered by this report. Complaint Histories Thirteen officers were named in the eight complaints this report covers. Two officers were named in two; the rest were each named once. ICPD Internal Investigations Logs The Board reviewed the ICPD Internal Investigations Log, provided by the Chief of Police on October 5, 1999. Board Concerns and Issues · Continuing to address concerns about limits on/obstacles to access the information the Board needs to do a thorough review of the Chief's Reports. Exploring all appropriate ways of obtaining the information we need to execute fair and balanced reviews. · Continuing to monitor and address issues related to race-based traffic stops and other race-based (profiling) issues in policing. Reviewing a full year of results of the Iowa City Police Department's new policy on collection of information on race for all traffic stops as soon as they are available. · Continuing to address concerns with limits on the authority of the PCRB and with the deferential standard of review in the complaint process. · Continuing to work on specific areas of concern with respect to department policies, procedures, and practices. · Non-participation of officers in mediation, name-clearing hearings, and release of transcripts. · Sunset clause in the Ordinance · "Report card" from the City Council PCRB GOALS FOR 2000-2001 Mission · Review investigations of complaints of police misconduct · Help ensure that police department is responsive to community needs Goals · Board Education Continue to streamline Board procedures New Board member briefings · Community Education Hold Forums Provide information aimed at improving officers' understanding of the Board's function and educating the public about the PCRB Develop a video about the PCRB · Policy/Practice/Procedure (PPP) Review Continue to review general police policies, procedures and practices.. Address the perception of discriminatory enforcement Community relations BOARD MEMBERS John Watson, Chair Patricia Farrant, Vice Chair Leah Cohen Paul Hoffey John Stratton (A more detailed report was submitted to the City Council on July 18, 1999) PUBUC ART ADVISORY COMMII'I'EE GENERAL RESPONSIBILITIES The Public Art Advisory Committee was formed in 1997 after the City Council established the Iowa City Public Art program initiated by the Arts/Business Partnership of the Iowa City Area Chamber of Commerce. The first meeting of the Committee was in 1998. The Committee is comprised of seven members who represent art professionals, the general community, and City departments engaged in projects in which public art may be incorporated. The Committee was charged with developing the Iowa City Public Art Program, including by-laws for the Committee and procedures for the commissioning, procurement, maintenance, and deaccessioning of public art. ACCOMPLISHMENTS IN FISCAL YEAR 2000 Developed slide registry and Visual Artists Database Selected semi-finalists for sculpture commissions for four Downtown pedestrian mall sculpture pads. · Developed concept for art components at water plant site. · Developed concept and selected artist for the Iowa Avenue Literary Walk. · Selected authors to be honored in Iowa Avenue Literary Walk. · Completed and dedicated Weatherdance. · Allocated $15,000 to Arts Iowa City. · Adopted Iowa City Public Art Program procedures. · Began discussions of a city-wide long-range public art plan. PLANS FOR FISCAL YEAR 2001 Identify art components and select artists for the Near Southside Transportation Center Develop city-wide long-range public art plan, focusing on neighborhoods Pursue art components for the water plant project for installation in FY2003. · Commission sculptures for four Downtown pedestrian mall sculpture pads. · Install two sculptures on the pedestrian mall. · Develop a rotating sculpture program for one pad in the pedestrian mall. · Install the Iowa Avenue Literary Walk. COMMITTEE MEMBERS Rick Fosse Gary Nagle Nancy Purington Terry Trueblood Emily Vermillion Sandra Hudson Karen Michaeli RIVERFRONT AND NATURAL AREAS COMMISSION GENERAL RESPONSIBILITIES The Iowa City Riverfront and Natural Areas Commission is charged with protecting, preserving and restoring important environmental features of the community, including woodlands, wetlands, waterways, and, especially, the Iowa River and its tributaries. Development of the Iowa River Corridor Trail from the Coralville Reservoir to Napoleon Park is a primary focus of the Commission. The Commission consists of ten members, five from Iowa City, three from Johnson County, and one each from the City of Coralville and the University of Iowa. While the Riverfront and Natural Areas Commission serves as an advisory body to the City Council, it is actively involved in implementing programs, projects and activities that achieve Commission goals. Additionally, the Commission continues its efforts to create an awareness among all citizens of the importance of the care and preservation of the Iowa River, its tributaries and the riverbank, as well as the significance of the preservation and restoration of woodlands and wetlands in the Iowa City area. ACCOMPLISHMENTS IN FISCAL YEAR 2000 · Continue to participate in the planning for the Iowa City Peninsula area. · Review the progress of the Sensitive Areas Ordinance. · Continue input and long range visioning for the Creek Maintenance Program. · Follow-up on the Flood Plain Management ordinance review. · Continue to support and advocate development of the Iowa River Corridor Trail. · Continue to involve FIRST on river trail issues. COntinue to send a representative to JCCOG's Regional Trails and Bicycling Committee. · Continue to review development projects impacting the river front and natural areas whenever possible. · Develop ad hoc committees as needed. · Develop an understanding of storm water management rule changes. PLANNED ACTIVITIES FOR FISCAL YEAR 2001 · Evaluate the role of the Riverfront and Natural Areas Commission. COMMISSION MEMBERS Lynn Rose, Chair, Iowa City representative David Thayer, Vice Chair, Coralville representative Kathleen Janz, Iowa City representative Gretchen Grimm, Johnson County representative Kevin Kacena, Johnson County representative Vacant, Iowa City representative Vacant, Iowa City representative Vacant, Iowa City representative Vacant, Johnson County representative Vacant, University of Iowa representative SENIOI CENTEI COMMISSION GENERAL RESPONSIBILITIES The Senior Center Commission, established by the City Council, is composed of nine members with three-year terms that may be renewed once. Six Commission members are appointed by the City Council and three by the Johnson County Board of Supervisors. Duties and powers of the Commission are: serving in an advisory role to the City Council and Board of Supervisors with regard to the needs of the Senior Center; making recommendations with regard to policies and programs of the Senior Center; joining staff and other interested persons in seeking adequate financial resources for the operation of the Senior Center; encouraging full participation of senior citizens in Senior Center programs and activities; ensuring that the Senior Center is effectively integrated into the community and cooperates with organizations with common goals in meeting the needs of senior citizens; serving in an advocacy role with regard to the needs of senior citizens; and assisting the City Manager in the evaluation of personnel. ACCOMPLISHMENTS IN FISCAL YEAR 2000 · Spearheaded efforts to gain City Council support for the construction of a skywalk connecting the Tower Place and Parking facility and the Senior Center in order to provide all visitors with safe and convenient passage between buildings. · Planned, implemented, conducted, and monitored a community-based fundraising campaign to support skywalk construction costs, raising $60,000 in the first six months of the campaign. · Prepared, submitted and advocated for a Community Development Block Grant application to support skywalk construction costs. · Represented Senior Center participant interests throughout the initial construction of the Tower Place Parking Facility. · Continued to advocate for adequate, convenient, and safe parking for all Senior Center participants during the construction of the Tower Place and Parking facility. · Supported and participated in a self-assessment of Senior Center programs and operations. The self-assessment is a strategic planning tool and the first step in attaining national accreditation for the Senior Center through the National Institute of Senior Centers, a constituent group of the National Council on Aging. · Supported completion of two major capitol improvement projects involving the installation of a fire sprinkler system and ceiling tile replacement throughout the building and the other redecorating and refurnishing the lobby, mezzanine, and Washington Street entrance, as well as the hallway and freestanding exercise room on the ground floor. · Promoted efficient building usage through analysis and reallocation of available building space. Recommended the closure of the golf driving range, expansion of Senior Center Television, and relocation of several second floor offices. · Concluded a series of joint meetings with representatives from the City Council, Johnson County Board of Supervisors and Senior Center staff to evaluate the efficacy and appropriateness of the current 28E Agreement. · Participated in Senior Center Commission goal setting session facilitated by Geery Howe, M.A. of Morning Star Associates. · Supported Senior Center participation in community activities, including the 2000 COmmunity Business Fair, which promoted recognition of the Center as a valuable downtown resource for seniors and other members of Johnson County. · Sent Commission representatives to monthly meetings of City Council, County Board of Supervisors, and Council of Elders to provide Senior Center activity and program updates as well as skywalk fundraising updates. · Wrote monthly column reporting on Commission activities for Senior Center Post. · Provided presentations at local service organizations to help expand community awareness of Senior Center programs, services, and needs. Supported Council of Elders' efforts to become more involved in Senior Center governance. · Recognized staff efforts in coordinating 505 volunteers who gave 26,256 hours of work to support Senior Center programming. · Endorsed improvement and expansion of Senior Center volunteer and program opportunities. · Organized 1999 Volunteer Recognition program. · Reviewed and approved the Center's operational budget requests for FY01. · Requested City Council approval for an additional halftime professional staff member who would be responsible for evening programming and after-hours use of the building by community members and groups. · Encouraged Gift Fund donations and fundraising efforts such as the annual quilt raffle and the ongoing efforts of the Senior Center Quilting volunteers and Dollar a Month Club donations. · Authorized the use of ~ 1959.00 from the Gift Fund to purchase a digital video camera to enhance the operation and production capabilities of Senior Center Television. · Approved revisions to the Senior Center Operational Handbook. PLANS FOR FISCAL YEAR 2001 · Revise and implement Senior Center and Commission Goals. · Continue to support the construction of a skywalk connecting the Tower Place and Parking facility to the Senior Center through community fundraising and application for appropriate grant support. · Continue to represent Senior Center participant parking needs during construction and opening of Tower Place and Parking facility. · Seek ways to enhance the ability of present staff members to serve our constituency and maintain participation levels throughout the construction of the Tower Place and Parking facility. · Attain senior center accreditation through the National Institute of Senior Centers, a constituent unit of the National Council on Aging. · Continue to support Senior Center participation in community activities that promote recognition of the Center as a valuable downtown resource for seniors and other members of Johnson County. · Continue to promote efficient building usage through analysis and reallocation of available building space. · Continue to support development of classes, programs and volunteer opportunities that meet the needs and concerns of Johnson County residents ages fifty or older. · Lobby for additional Senior Center staff to expand evening and weekend programming. · Investigate the feasibility of creating a Senior Center endowment fund to support Senior Center programming. · Further facilitate open lines of communication between Senior Center Commission, staff, and participants. · Ensure the Center is a strong community characterized by a spirit of open communication and cooperation. COMMISSION MEMBERS Jay Honohan, Chair *Joanne Hora, Vice-Chair *M. Kathryn Wallace, Secretary Lori Benz William Kelly Chevalier A. Monsanto Charity Rowley *Carol Thompson Deborah Schoenfelder * Appointed by Johnson County Board of Supervisors All other members appointed by the Iowa City Council TELECOMMUNICATIONS COMMISSION GENERAL RESPONSIBILITIES The Iowa City Telecommunications Commission (ICTC) is a city commission comprised of five Iowa City residents and is mandated to facilitate and to regulate the smooth and effective development and operation of the City's Broadband Telecommunications Network (BTN), the City's cable television system, as well as advise on telecommunications related matters. The Commission makes its recommendations to City Council in matters pertaining to the BTN, resolves disputes about the operation of the BTN, conducts periodic evaluations of the BTN operation, and in general facilitates BTN use by the citizens of Iowa City, which includes the promotion and facilitation of the access channels and community programming. ACCOMPLISHMENTS IN FISCAL YEAR 2000 Oversaw and facilitated the contract renewal with PATV to operate cable Channel 2 and the Access Center. · OVersaw and facilitated a community survey to measure viewers awareness of, viewership levels, perceptions, and suggestions to improve all four access channels in Iowa City including the Government Channel, InfoVision, PATV, the Library Channel, and the Educational Channel. Continued to oversee and facilitate challenges regarding AT&T's past and present rate increases where possible and appropriate. · Continued to attempt to facilitate efforts to bring McLeod USA to Iowa City to provide cable TV competition. · Facilitated repeated attempts to assist the access channels to get their program listings on the TV Guide digital tier of the cable system. · Continued oversight of the Community Television Service (CTS) Community Programming effort, a service offered through the Cable TV Division, which produces video programming for nonprofit organizations, and this continues to be very successful. · Continued overseeing the allocation of local programming fee (pass through) funds to benefit all local access channels and providers. Funding proposals are made by the Community Television Group (CTG), a group representing all the access channels, and the Senior Center to the ICTC. · Received progress reports from Public Access Channel 2, Government Access Channel 4, Library Access Channel 10, SCTV, and Educational Access Channel 11. The Community Television Service's (CTS), Community Programmer, supervised and assisted through the Cable TV Division, produced a total of 105 programs for nonprofit community organizations for the last year, including several Chamber of Commerce programs, several Foreign Relations Councils programs, and several Iowa City Downtown Association music programs. The Library Channel produced a total of 184 programs and specials during the last year, with noteworthy series being the One of a Kind with Ellen Buchannan, Off the Shelf with Lolly Eggers, and History for Lunch. The Educational Channel produced a total of 132 programs over the last year, including the ICCSD Board Meetings, Student Performances, DPO meetings, Graduation, and a Community Forum with Superintendent Candidates. The Education Channel is shared with Kirkwood Community College, which manages and operates the channel and provides programming in the form of student courses, programs from NASA, the White House, the Department of Education, and 200 screens on their character generator. PATV had 323 training enrollments in the last year and 136 people certified. PATV had 540 camcorder checkouts and 3,850 hours of studio/editing use. In addition, PATV had 1,387 new programs cablecast and 1,233 hours of new programs cablecast. The City's Cable TV Division Government Channel 4 increased production and service activities by 18% over the previous year. During the last fiscal year 360 new programs were produced or obtained for Channel 4 with a combined total of over 600 hours of new program cablecast time. Of these the Community Television Service (CTS) was responsible for 25% of new Channel 4 programming. Service events performed by the Cable TV Division included equipment checkout and set up, tape dubbing, equipment troubleshooting, consultations, etc. constituted 19% of staff activity time with over 100 service events in the last fiscal year. There were a total of 12,391 calls to InfoVision which accessed a total of 46,000 categories. Significant additions to InfoVision include the Iowa City 2K category, which details future plans for the Northeast District Plan, the Peninsula Project, Tower Place, the water plant, and Civic Center addition. SCTV utilized over 1,000 volunteer hours, produced 114 programs, and aired 162 programs including Mature Focus, Calendar, Tower Place Project, Gallery Walks, and Operation Restore Trust. Monitored the collection of the franchise fee from the grantee and made recommendations as to how those funds should be spent. · Reviewed subscriber complaints reported by the Cable TV Administrator. 84 complaints were received and processed in the last year. · Monitored developments in state legislation, the FCC, and the courts that were cable TV and telecommunications related that could affect Iowa City. PLANS FOR FISCAL YEAR 2001 · Continue to facilitate cable TV competition to Iowa City. · Continue to oversee and facilitate the City's efforts concerning McLeod USA. · Consider and facilitate as necessary the development of a cable TV ordinance amendment regarding the @Home cable modem customer service standards. · COnduct a Triennial Review of AT&T as stipulated in the cable ordinance and franchise. · Review and amend the ICTC By-Laws as necessary. · Process and consider policy decisions regarding the access survey conducted by the Iowa Social Science Institute (ISSI). · Encourage the Iowa City School District to provide more programming for the Educational Channel. · Explore the possibility of a Low Power Radio Station (LPFM) for City Channel 4. · Continued oversight and facilitation of community programming services (CTS), and recommend allocation of local programming fees (pass through) funds as well as franchise fee usage to Council. Proceed with the rate regulation oversight and process according to FCC rules. · Attend PATV meetings. · Continue to receive and review reports from the local access channels, the CTS, and the Senior Center. COMMISSION MEMBERS Betty McKray, Chair Cathy Weingeist, Vice Chair Steven Hoch James Pusack Terry Smith