HomeMy WebLinkAbout2000-11-07 Bd Comm minutesMINUTES
IOWA CITY AIRPORT COMMISSION
THURSDAY SEPTEMBER 14, 2000 - 5:45 P.M.
IOWA CITY AIRPORT TERMINAL
MEMBERS PRESENT: Alan Ellis, Rick Mascari, Howard Heran, Mark Anderson
STAFF PRESENT: Sue Dulek, Ron O'Neil
CALL TO ORDER:
Chairperson Mascari called the meeting to order at 5:47 p.m.
APPROVAL OF MINUTES:
The minutes of the August 10, 2000, Commission meeting were approved as submitted.
AUTHORIZATION OF EXPENDITURES:
Ellis made a motion to approve the bills. Heran seconded the motion and the bills were approved
4-0.
PUBLIC DISCUSSION - ITEMS NOT ON AGENDA:
No items were presented.
ITEMS FOR DISCUSSION/ACTION:
~ SEATS - sublease request - Lisa Dewey presented information for SEATS. She said she
has a company that would like to sublease from them. The subleasee is Cardinal Investments.
O'Neil and Dulek will work with SEATS on the sublease. This will be an agenda item at the
next meeting. Dewey said SEATS would like to move in the middle of October or the
beginning of November.
b. 2002 FBO lease- Mascari said that it was his understanding that when PS Air bought ICFS,
they were told that if the Commission was to automatically negotiate with them for a lease
extension, ICFS would have to make some significant investment in the Airport. Mascari
said that because there has not been that investment, he thought the Commission should
advertise for qualifications for companies wanting to provide aviation services for Iowa City.
O'Neil said he has developed an ad to advertise for Fixed Base Operator services. He said
the Commission would need to decide what area they wanted to advertise in. It could be
statewide, regional or national. Mascari said he thought it should be a national search. Heran
said he thought the Commission should give consideration to the FBO that was already on the
field.
Gordon Peterson, one of the owners of ICFS, said he thought ICFS had made an investment
in the Airport when they agreed to pay for the new FBO hangar. Mascari said he thought the
investment was to be in the form of assistance with the new fuel farm, expanding the parking
lot or renovation of the Terminal building. Peterson said he thought that another
improvement ICFS had made was to bring jet charter service to the Airport.
Peterson and Mascari discussed the merits of what ICFS has provided to the Airport. Mascari
said he did not think that ICFS agreeing to lease the FBO hangar in order for the Commission
to be able to build it should be considered as an improvement to the Airport.
Heran said he warned to discuss another issue with Peterson. He said the Commission had
received complaints about not having enough training and rental aircraft. Peterson said they
have one plane at Iowa City and they would base one of the PS Air's planes in Iowa City
until they can purchase another plane. He said he has located another trainer and is presently
attempting to purchase it. Heron said he feels flight training is an important service to offer.
Peterson said if FBO services are to be taken out for bid, he is not sure if ICFS would submit
a proposal. Heran asked if the Commission could negotiate with ICFS without going out for
proposals. Ellis said he would like to see ICFS submit a proposal to continue being the FBO.
Dulek will research to see if the Commission is required to go out for bids for FBO services.
Anderson the Commission would need an answer from Dulek before they could decide
whether or not to go out for proposals.
c. Fuel site - Dick Blum, from H.R. Green, presented a construction schedule for the new fuel
site. He said he would recommend having the bids due by mid-October, with the option of
construction in the fall or in the spring. He said that by giving the contractors that option, it
would produce better bids. Bhm said he thought the project should take 60 to 75 days.
Blum said that if the construction were completed by July 2, 2001, it would give ICFS two
months before their insurance was due to remove their tanks and make sure they have a clean
site. Peterson, from ICFS, said he did not think ICFS would sign a lease to use the new tanks
if they did not have a new FBO lease.
Mascari said that maybe the Commission should aim for December of 2001 to have the new
tanks operable. Ellis said they should stay on the July 2, 2001, schedule to make certain the
tanks are operahie and the area is not tom up for Fly Iowa 2001 in August. Hotan said he
agreed with Ellis about the July schedule.
Peterson said he wants to see the agreement to use the tanks in writing before he would make
a commitment for ICFS to use the tanks. He said it might be more economical for them to
pay the annual insurance premium in September than to pay an increase in flowage fee. Ellis
and Mascari are the subcommittee working on the fuel site project.
d. North Commercial area
1. Road alignment - Jerry Seafie, from Snyder & Associates, provided information on the
alignment of Ruppert Road. He said the road could be moved to the south if the
Commission was only allowing for a non-precision approach. fithe Commission wants
to allow for a precision approach, the road should be shifted to the north. Searle said if
the road elevation is lowered, the road could be shifted to the south.
Harry Hinckley, the owner of the property immediately north of the proposed road, said
he had a concem for how the road would look in relation to his property. He also did not
like the fact that the frontage road would be closed south of his property. Hincldey said it
does not impact his driveway but would have an affect on the access to his property. He
said many people access his business from the south. He said this would make his
property on a dead end street. He did not know the City was going to shut off his road.
The frontage road would be too close to the new entrance to Riverside Drive to allow it to
remain open. Hinckley would like to have the Commission move Ruppert Road to the
south and curve the frontage road to the west to allow enough room to leave the frontage
road open. Ellis asked Hinckley if he would pay to have the road moved. He said he
would not. He said ctrllmg off the frontage road would cost him $ 50,000 to
$100,000 in annual profits.
Mascari said he thought Hincldey should have gone to the Council's public heating to
express his concerns. Hinekley said the Commission should have contacted him
personally before they voted to put the road in. O 'Nell reminded Hinckley that the
Cornmission did not vote to put the road in. It is a public street and the design and
specifications were handled through Public Works. That is why it was important to go to
the City Council's public heating.
O'Neil said there are several engineering questions that need to be answered before the
Commission can consider moving the road. There is also the issue of what additional
costs would be involved with moving the road south and extending the frontage road.
Mascari wanted to know if the project would have to be re-bid fithis proposed change
would be made. Dulek said she thought it could be done by change order. She would
research the issue.
Hinckley said if the road is not moved, he would like an easement from his parking lots
to Ruppert Road. He would like an easement and would like the Commission to pave the
driveways. He said if the road was moved, it should be not much more than 60' away.
Anderson said he thought that would make Hinckley's lot less secure. Traffic would use
his parking lot as a cut through to Ruppert Road. Hinckley said he realized that and he
still wanted the driveways. Hinckley said he would also like to pick up some additional
parking on the Airport's property.
Hinckley would like the Commission to contact him in writing any time there are any
changes at the Airport that may affect the value of his property. He said that if an ILS
were installed, it would affect his property. His property would penetrate the 50-1 slope
by 10 feet. Seade said an airspace study would have to be conducted. k is possible a
waiver could be obtained.
O'Neil will meet with Public Works to talk about moving the road. The Commission will
have to decide if they want to give Hinckley an easement from his property to the new
road. Mascari invited Hinckley to attend the Commission meeting on October 12. He
said the information discussed at this meeting would be discussed in October.
2. Council/Commission agreement - O'Neil said he is waiting for a draf~ from Steve
Atkins. O'Neil suggested the Council/Commission subcommittee review the draR.
Mascari and Ellis will be meet to discuss the NCA.
3. Science Center agreement- O 'Nell said there is a letter in the Commission packet from
Mascari to Jim Larew and the Science Center. It said that the Commission would still
like the Science Center to locate in the NCA but they would be expected to pay fair
market value for their lot. No response has been received from Mr. Larew.
4. Marketing- O 'Nell said that he is still assembling a Request for Proposals. Anderson
said he would like to interview firms at a separate commission meeting.
5. Other issues - The final plat for the NCA will be presented to P & Z on October 5, 2000.
Dulek said the land swap with Super Value would close sometime at the end of
September. The wetlands issue is in the works and has been resolved enough to proceed
with the plat.
e. Gordon lease- Anderson said the only outstanding issue concerns the fuel tank. Dennis
Gordon would like the Commission to pick up the costs of insurance and maintenance for the
tank. Anderson and Heran will meet with Gordon before the next meeting. The value of the
fuel tank will need to be resolved. Gordon will be invited to the next meeting.
f. Building K project- O'Neil said some of the new building has arrived. Selzer Werderitsch
has not worked on the site in the last two weeks. The completion date is still the November
17m. Liquidated damages start after that date. Anderson asked about the salvage material
from the collapsed building. O'Neil said this has been addressed and SWA will credit that to
the Commission on a future invoice.
g. Commission meeting policy- Mascan said the Commission does not have a policy on how
long they will keep tape recordings of their meetings. Dulek said many of the boards and
commissions keep the tapes for about a year. Anderson made a motion for a policy to keep
the meeting minutes tapes for one year. Horan seconded the motion and the motion passed
h. Building F - final acceptance- O'Neil said a resolution was not voted on to officially
accept the FBO hangar. Anderson made a motion for a resolution to accept Building F. Ellis
seconded the motion and at roll call vote, the motion passed 4 - 0.
i. Building D project- O'Neil said this building is commonly referred to as the old
maintenance shop. The Commission received a $ 50,000 vertical infrastructure grant from
the IDOT to rehab this building, This is a 70/30 split, with the 1DOT's $ 50,000 being their
70 %. O 'Neil said he received a proposal from Van Winkle-Jacob Engineering to design
plans and specifications and do some of the construction inspection. The amount of the
proposal is $ 6545.00. Horan made a motion to accept the proposal from VWJE. Anderson
seconded the motion and it passed 4 - 0.
CHAIRPERSON'S REPORT:
Mascari said he thought the trip to Kansas City on August 22 to visit the FAA was very
successful. He said he wanted to publicly thank Jerry Seade and Dee Vanderhoef for their
participation in the meeting. Several FAA officials attended the meeting, including a brief visit
from George Hendon, the director of the FAA Airports Division.
Mascan wanted to know what was happening with his pay phone in the Terminal Building.
O'Neil said the telephone company looked at the phone and said that because of it's age, it was
not compatible with the pay phone lines that are now in use. Mascari said he would like to use
the phone for something, even if it was just a recording of the ASOS.
COMMISSION MEMBERS' REPORTS:
Anderson said he received a call from a contractor that wants to lease some property from the
Airport to use as storage for construction equipment and materials. O'Neil said this is the same
property that Southgate Development was interested in leasing. Because of the expanded primary
surface and RPZ for Rimway 24, O'Neil said he did not know how much property would be
available for lease. The Central Region of the FAA discourages parking in the RPZ. O'Neil said
the Commission needs to determine how much property is available and see if Southgate is still
interested also.
A new Commission member will be appointed on September 19, 2000, to replace Tom Bender.
Anderson wanted to know if HLM had corrected the air conditioning problem in the Airport
Terminal. O'Neil said the problem seems to have been corrected and some of the ceiling tile has
been replaced. The building has been dried out. The Building Department has issued the
permanent Occupancy Certificate.
Ellis thanked Jerry Seade for coming to the meeting and working with Harry Hinckley on the
NCA road project.
Ellis said he thought the Commission needs to work on re-establishing their relationship with
ICFS and that he hoped ICFS would bid on FBO services for Iowa City.
Anderson said he would like to report on the Fly Iowa 2001 committee. The committee is
meeting on a regular basis and the plans are coming together. Mascari is resigning as the
subcommittee chair for education. Ellis will take over as lead for that subcommittee. Mascari
will assist Ellis with fund raising.
Heran said he would hope that ICFS would be better about attending Commission meetings when
there are issues that affect them.
ADMINISTRATIVE REPORT:
O'Neil said bids are due forthe NCA on September 19, 2000, at 10:30 a.m. Ifthere is an
acceptable bid, the Council will award the bid at their meeting that same night.
O'Neil said he could find no minimum standard violation of the materials stored in Hangar # 27.
ICFS has no leases for the north t-hangars so there is no lease violation.
The Iowa Underground Storage Tank Financial Responsibility Program said there is no clean up
insurance required for above ground tanks.
There is a copy of a letter in the packet fxom Mascari to the Science Center explaining the
Commission's decision to expect full market value for any land leased in the NCA.
Some additional money was received for FAA grant # 3-19-0047-08. It was $ 8702.00.
There is a letter from the FAA, stating that a precision approach for RW 24 could be installed
with minimums as low as 200 and '/4.
A letter was sent to Tom Bender, thanking him for the time he volunteered to the Commission.
Richard Lancial, the manager for ICFS and another pilot have quit and are going to work for a
fractional ownership company.
The Toyota car dealership is interested in leasing some Airport property to construct a sign.
Sometime in the future, they would also like to lease about 1-¼ acres to expand their car lot. The
Commission said they would be interested in a proposal from Toyota.
SET NEXT MEETING:
The next regular Airport Commission meeting is scheduled for October 12, 2000, at 5:45 p.m.
ADJOURNMENT:
The meeting was adjourned at 8:24 p.m.
Rick Mascari, Chairperson
Animal Control Advisory Board Meeting
Sept. 7, 2000
Coralville City Hall
Present: Jonelle Hankner, Marty Shafer (President), Diana Lundell, Tammara Meester,
Staff: Susan Cote, Coralville Animal Control; Misha Goodman and Tommy Widmer,
Iowa City
Public: Jean Walker, Lisa Drahozal-Pooley, Elizabeth Hospodarsky
OLD BUSINESS
1. Friends of Animals Foundation Update. Jean Walker reported that $4,000 had been raised--
the largest amounts have been $1,735 from the garage sale of Ursula's estate, and a $1,000
gift from Ursula. Jean said there would be a meeting of the Foundation on Sept. 13 and she
would have more to report at our November meeting.
2. Cold Noses Warm Hearts Update. Elizabeth Hospodarsky reported on this organization.
There are about 24 animals in foster care and about 12 foster parents. This varies because
people who start as foster parents often adopt, and drop out of fostering. She said she hopes
to increase the number of volunteers for fostering.
3. Dog Park Update. Misha reported that she is still working with the Iowa City Parks Director
to put together a plan for the Parks Commission. One of the main issues continues to be
funding. Misha reports that Iowa City has capital projects planned out for several years and
the dog park would need to be worked into that capital plan - an alternative is private
fundraising that would raise enough to fence the proposed park. Cost is uncertain, but could
be about $50,000 for a 5-acre park. She is collecting names of persons interested in a citizen
inovement.
4. Adoptathon Report. Misha reported this was a very successful event, due to changes made
from last year's adoptath0n, including moving the vendor booths out closer to the street,
having the mobile vet vehicle parked in a visible location. More than 30 animals were
adopted in two days and $835 in donation raised. So far no animals adopted at the event have
been returned.
NEW BUSINESS
1. Fund Raising Options. Misha was seeking ideas for use of recently raised funds. She
listed several ideas that would improve conditions at the shelter for the animals:
An educational room (for school visits and obedience training, etc.)
Cat visitation room - for quieter visitation
Endow a medical fund - for minor procedures to increase the adoptability of
animals. City budget for this is about $800 a year.
Tammara then raised the idea of advertising the need for surgery and giving opportunities
on the Web site. There was some discussion of the Web site content and how it is
maintained. Tammara also suggested the idea of businesses "sponsoring" cages.
Jean reported that the Friends of the Animal Shelter Foundation will be a fundraising, and
volunteer raising entity. She will meet with Misha and the foundation board and report
back to the advisory board.
2. Board Appointment. Misha reported that the iowa City Council is set to appoint a new
board member on Oct. 3.
3. Statistical Report. Misha said the good news is that she can now do statistics. Bad news
is that a severe vital illness swept through the shelter killing many cats. Forty-five
percent of the cats that came in were euthanized because of the illness. Of the 250 cats
eligible for adoption, 108 were adopted. Overall only 10 percent of cats are reclaimed -
less than the national average of 13 percent. Of 125 dogs, 80 percent were adopted, and
50 percent were reclaimed - much higher than the national average of 35 percent. Only 1
percent of dogs were euthanized.
4. Supervisors Reports. Misha reported that Dr. Jennifer Do!l, mobile vet, brings her shop
to the shelter on weekly to do low cost spay and neuter. Adopters really appreciate the
service. Misha brought a city memo regarding disabilities. Police reports now include
ability to report damaged deer reflectors. Susan reported that things have been quiet in
Coralville.
5. Board Members Reports. Tammara remarked that she having heard about the many
volunteer groups helping animals, it occurs to her that there may be some way they could
work together more. There was discussion about different possibilities, including starting
a list serve, which Misha says the new shelter software can accommodate.
6. Citizen Comments. Jean questioned whether anyone knew the results of Michelle's Flea
Market/Fair. No one did. There was discussion of a grant program through Peoplesoft
that would provide $100,000 to be a "no kill" city. Jean recounted the story of a lost dog
and her experience trying to resolve the situation. She questioned whether Campus
Security could be a resource. Widmer said he would make an inquiry.
The meeting was adjourned at about 8 p.m. The next regular meeting is scheduled for Nov. 2 at
the [owa City Transit Facility.
Minutes submitted by
Diana Lundell, Secretary
Oct. 26, 2000
11-07-00
MINUTES Agenda item 3A 4b,
IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES
REGULAR MEETING
THURSDAY, - September 28, 2000
5:05 PM - 2"d floor Conference Room
Members Present: Linda Dellsperger, Mary McMurray, Shaner Magalh~es, Lisa Parker, Linda
Prybil, Jesse Singerman
Members Absent: Winston Barclay, Jim Swaim
Staff Present: Barbara Black, Maeve Clark, Susan Craig, Larry Eckholt, Debb Green, Heidi
Lauritzen, Kara Logsden, Martha Lubaroff, Liz Nichols,
Others: Shana Stewart, James O'Gorman, Practicum students, Fred
Lucas, Press Citizen
CALL TO ORDER:
The meeting of the Board of Trustees was called to order at 4:05 p.m.
APPROVAL OF MINUTES:
The regular minutes of August 24, 2000 were approved unanimously after a motion by
Dellsperger/Prybil.
UNFINISHED BUSINESS
Building Project:
What type of follow-up, if any, of the Friday night concert tables should take place was discussed..
It was suggested that we offer building tours. Craig offered to choose some times that she would
be available, publicize, and ask interested people to call in so we knew people were coming.
Several other options for tours were discussed. Parker pointed out that she feels that overall the
public's perception is that we need the expansion. The issues seem to be the expense and the
project. It was recommended that Craig do tours if there is a request.
NEW BUSINESS
Fundraisinq Caml3ai.qn.
Andrea Springer, the fundraising consultant was present, and addressed the Board. The fundraising
infrastructure is being established. The theme for the campaign is "Reaching New Heights". In the
community, the focus right now is on the political side of the referendum campaign. The capital
campaign will not be very public to avoid confusion, but will go forward regardless of whether the
referendum passes. The goal is to raise $3.5 million; $1.5 for the new building, and $2 million for
endowment. Springer stressed that all Board members are requested to make a commitment to a
capital campaign. She reviewed handouts that described the steps of a fundraising capital
campaign. Springer told Trustees to call with
questions. In response to a question, Eckholt reported that a part-time campaign assistant had not
yet been hired.
ICPL Board Minutes Agenda item 3A
Thursday, September 28, 2000 Page 2
FY02 Bud.qet Development
In response to a question, Craig said that the City does guide the budget based on projections for
increased costs for energy, etc. They advise us of increases when they become aware of them; for
example, postage.
There was a comment about our high printing budget. Craig responded that we do get bids for
large items, however much of what we print is done at the City. Many things are included in the
printing budget including envelopes, name badges, bar codes.
Craig explained that unlike recent years, this request includes permanent personnel positions. Craig
explained that as the building process has dragged on, the staff feels we cannot wait any longer for
needed staff and it has become important that we put these requests in the budget. Craig
introduced the Coordinators who made brief presentations about their department's responsibilities,
accomplishments and goals for the coming years relative to project-related budget requests.
Assistant Director, Nichols spoke about the library's Systems Section. She addressed the fact that
technology and automation projects take up a significant portion of our budget. There is a
constantly increasing demand for technology hardware and software. Expertise is needed to
acquire, maintain and train. The work of the staff and what they manage is driven by our Strategic
Plan. Some initiatives that have been completed in the past now need to be maintained. All of the
identifiable projects rest on top of the daily maintenance we do. Service is provided four evenings
and seven days/week. Keeping computers up and running is not a business hours job. Since the
initiation of our web page, we need to provide service 24/7. The staff is at a saturation point and
we've gotten by with hiring consultants to do a lot of the work and authorizing overtime. This need
has generated one of the personnel requests; a fulltime systems technical person. Dellsperger said
she would like to see what we have spent over the last year on overtime and consultant fees.
Technical Services Coordinator Black then spoke about her department and it's role in the library
in the support and access of collections. TS orders, receives and catalogs materials. They label,
bar-code, repair and withdraw. Last fiscal year, about 26,000 items were added and about 22,000
withdrawn. Black explained that after one year with the new system, she was impressed with the
versatility in providing reports and means for analysis. She included for the Board's information,
samples of reports generated from the acquisition system that allow selectors to know how much
they've spent and what their budget is. She described projects being worked on; like automating
the checkin of newspapers and magazines to enable us to see what we have in; when they arrived,
etc. Another project that is ongoing is the replication of barcodes and moving them to the front of
book jackets in order to streamline checkout. This project is being carried out by youth volunteers
and was one of the projects for which Enrich Iowa money was earmarked last year. It is a challenge
to keep up with cataloging and hence the request for a halFtime cataloger. The World Wide Web
is a new challenge; it contains so many resources. We need to establish a way to sort and catalog
selected resources in order to help people find this information. A question was raised about
the average amount of time between an item getting received and being placed on the shelf. If it
is on hold, it can turn around in 48 hours. If it isn't on hold the turnaround time could be 6 weeks.
Children's Services Coordinator Green reported that Curious George retired and has been replaced
by Clifford. Green spoke mostly about the need for new furniture to replace very worn-out pieces
in the Children's Services. There is a general need to replace the furniture whether we get a new
building or not. We've lost over half the public seating in order to handle increased collections. She
described the many projects that Children's Room carries out both inside and outside the Library,
ICPL Board Minutes Agenda item 3A
Thursday, September 28, 2000 Page 3
Information Services Coordinator Clark spoke next. The Information Desk is staffed all hours the
Library is open. They answer reference questions in person, by phone, by mail and coming soon
on the Internet. They assist the public in finding materials in library and on the catalog. They are
working with Systems to allow a patron request form to be filled out on-line. They keep up to date
with information and training skills. A new twist this year is the offering of "roving". Children's and
Information Staff are now available at certain times to assist people on the 2nd floor locate materials.
It is a challenge to keep up to date and to learn to use materials on the World Wide Web; as well
as deciding about the selection of resources for the library and what to offer patrons access to from
home. The biggest challenge convincing people that the Information Desk is the place to go to find
answers. The staff has to be very proactive and be able to answer questions 24 hours a day.
Circulation Coordinator Lauritzen talked about new programs that began last fiscal year. E-mail
notification for holds and overdues is a very popular service. The remote book drops have been
very well received, with a 25% increase from last year to this year. Features on the horizon include
telephone notification which is currently being tested. We will begin by using a recorded message
to inform people of hold notices by phone and eventually begin to notify of overdue notices by phone
as well. This should begin in the next month. The next service we will work on will be to get the
equipment and begin to take debit and credit cards in payment of fees. That should start in the fall.
We will begin by using them only at the counter, but hope eventually to offer online payment as well.
Another new feature will be to to introduce a new format; DVD will arrive after the first of the year.
Shelving issues, work flow issues and secudty issues for this new service need to be worked out.
Some enhancements are being requested of the III System people. The trend is to more self-serve
options.
Logsden, Coordinator of Community and AV Services spoke about her department. They are in
charge of Adult Programming, meeting rooms, ICN room, equipment, displays, and the Library
Channel. Most of the printing for the library goes through CAVS. The Library Channel is a big
responsibility. They have interfaced with a community TV group (CTG). CAVS Department is
responsible for Outreach sites; just recently added a new one called Sterling House. They also
serve the jail. They repair AV equipment, clean CD's and multi-media. The staff videotapes and
edits programs for the channel. They create the building calendar that is faxed to newspaper.
Issues: They wholeheartedly support the request for additional staff. They support the increase in
replacement funds. Much of the new equipment in the department has been purchased with
replacement funds. They plan to work on a Channel 10
database, plan to institute materials booking on line for circulating equipment as well as automate
the library calendar.
Project Sheets: Craig explained the project sheet for new Staff positions and how it relates to the
new building and our pledge not to increase permanent staff until the building is opened. In the past
seven years the needs of the library have grown and the time has come to describe the staffing
needs to the Board and let them make the decision on whether to pass them on to City Council.
The one position on the list that would be necessary in a new building is the Network Database
Administrator.
Craig was asked what positions she envisioned when a new building is completed. She said most
likely we would have to add a maintenance person with 40,000 additional square feet to take care
of. Once the referendum passes, we will need to take a look at the organizational structure of the
building and what the service points will be. What will be affected? Moving Information Services
to the second floor creates a new help desk on the first floor. That will likely require an additional
ICPL Board Minutes Agenda item 3A
Thursday, September 28, 2000 Page ,~
staff person. In summary, the three positions she believes will be needed are Maintenance, Help
desk and Systems staff.
The Board was clear in their concern about keeping their pledge to Council that we would not add
personnel requests until 2003. Craig pointed out that In 2003, the City Manager has shown an
additional $100,000 to support additional staff.
In the interest of time, Martin asked for specific questions about the budget project sheets. Board
asked about the network and the types of problems we have when it goes down. How often does
it happen? Nichols responded that we have problems from time to time with the Internet server.
Up until recently, when we lost Internet access we lost the ability to access the catalog. With a third
person, we could require systems staff to be on call weekends. In addition, the TS staff has
traditionally been in this rotation. With the old system it was easy to fix. With the complexity of the
current system, TS is less able to take care of serious problems.
A question came up concerning what we had decided to do about exploring outreach sites; like a
bookmobile and an outside reading room. Board was reminded that they decided to hold off
discussion until after the election; therefore it would not be in the 02 budget.
Craig's experience is that the City budgets for capital expenses far in advance. As a suggestion,
she asked whether we might want to plan ahead and put $750,000 in the budget for two years in
a row seven to 10 years down the line and call it a branch library for the future. Board believes that
it is not a good decision to pursue other outreach until after the referendum campaign.
A question about microcomputer software called Pharos that manages the sign-up and ending of
an Internet session when people are using workstations for extended periods of time. This is a
system that would remove staff from having to police the Internet use computers.
A question about the amount budgeted for library materials. The $24,250 being requested is an
additional amount bringing next year's budget to $399,000. The same answer was given to a
question about the amount being requested for replacement funds.
A question was raised about the proper amount to budget for building improvements if the
referendum fails. What types of decisions are made in terms of what gets fixed and how much is
needed? Martin said that he does not want to hold any discussion about the referendum not
passing. Craig said that if the referendum failed, we could possibly amend the budget request
There was a question about the additional remote bookdrop. Would it be an inside bookdrop; has
the option of placing one inside a retail store been ruled out? Although It would be less expensive,
the reality is that people want the convenience of drive up. If we put them inside multiple retail
stores, it would require a staffing component.
The special meeting in October was rescheduled to the 10th at 5:00 p.m. It was suggested that we
might have to do an internal budget priodtization with recommendations to reduce some expenses
in order to accommodate staff positions. The consensus of the Board was that although sympathetic
to staffing needs they find it difficult to support a request for new staff. We need to look at all the
things we're currently doing.
Martin stated that he would hope that managers would keep in mind the health, well-being, and
stress level of staff with any expanded service and to use that when prioritizing.
STAFF REPORTS
ICPL Board Minutes Agenda item 3A
Thursday, September 28, 2000 Page 5
Intellectual Freedom Festival - Logsden reported on the activities involved as far as programming.
First Lady of the State, Christie Viisack will be a guest celebrity at the Book Talk lunch October 25.
Fellow Board Member Magalh~es is doing a program on the 11% Additionally a lunch on October
6 is scheduled, sponsored by the Science Museum.
7th grade sleepover. Iowa City AM Rotary has underwritten the program with a generous donation.
New Channel 10 features. New software program installed called "Scalla". More vivid pictures,
colors and video can be added. It gives us the capability of doing commercials for scheduled
programs. The first program "Women and Money" drew 95 people. A program for young people
called "Pizza and Prometheus" is scheduled. Staff is hoping that the 7th grade sleepover
participants will be so interested in the storyteller that they will want to come to this program to hear
more. The Will Rogers program, co-sponsored with the Senior center, attracted 190 people.
Readings: Craig included articles about E-books, Internet issues and a copy of remarks made
recently by Christie Viisack. Craig commented on what a difference Viisack has made in a literacy
effort and in her support and encouragement for libraries.
COMMITTEE REPORTS
Dellsperger reported on the progress of the committee charged with looking at the evaluation form
for the Director. Their proposal is that the evaluation be based on strategic goals that
have been set by the Board and the Director, mutually, in the summer and then review them
throughout the year. Dellsperger talked to Dale Helling at the City. They use a similar system rather
than a form. It was suggested that sometime we might have another Director for whom we might
want to have a numerical scale. McMurray responded that In that instance another method could
be used to document progressive discipline. Craig said that all the staff has goals based on the
Strategic Plan. It was recommended that we appoint an evaluation committee and if we choose this
method, we change the name of the committee. And call it a Personnel Committee.
COMMUNICATIONS
A comment was made that the newsletter from Iowa Library Association was exciting since so many
staff from ICPL were mentioned in it for one mason or another.
DISBURSEMENTS
Visa expenditures for August were reviewed.
Disbursements for September were approved unanimously after a motion by Singerman/Parker
SPECIAL BUDGET MEETING ON OCTOBER 10, 2000 AT 5:00 PM
ADJOURNMENT:
Meeting was adjourned at 7:00 p.m.
ICPL BOARD OF TRUSTEES
MARCH 31, 1994
PAGE 6
Minutes taken and transcribed by
Madha Lubaroff
11-07-00
PREUMINARy
PLANNING AND ZONING COMMISSION '
OCTOBER 5, 2000- 7:30 P.M. '6"bJ t.1O Approval
CIVIC CENTER COUNCIL CHAMBERS -
MEMBERS PRESENT: Ann Bovbjerg, Benjamin Chait, Pam Ehrhardt, Jerry Hansen, Norm
Osland, Marilyn Schintler, Dean Shannon
MEMBERS ABSENT: None
STAFF PRESENT: Bob Miklo, Sarah Holecek, Scott Kugler
OTHERS PRESENT: Larry Schnittjer, Ralph Stoffer
RECOMMENDATIONS TO COUNCIL:
Recommended by a vote of 7-0 that a request to rezone approximately 34.79 acres located
within Fringe Area A on the south side of Rapid Creek Road east of Highway I North from A1 to
RS-5, is consistent with the policies of the Fringe Area Agreement, provided that sight distance
at the proposed intersection is determined to be adequate.
Recommended approval, by a vote of 7-0, an application from Lake Calvin Properties for a
preliminary and final plat of a resubdivision of Saddlebrook Addition, Part Two, a 77.65 acre, 4-
lot residential subdivision and a manufactured housing site plan for 290 housing units located at
Paddock Boulevard and Heinz Road, subject to staff approval of construction plans and legal
papers prior to City Council consideration of the final plat.
Recommended approval, by a vote of 7-0, an application from the City of Iowa City for a final
plat of North Airport Development, a 57.13 acre, 17-lot commercial subdivision with two outlots
located west of Riverside Drive and south of Highway 1, subject to approval of legal papers prior
to City Council consideration.
Recommended approval, by a vote of 7-0, an application submitted by Westcott Partners L.L.P.
for a preliminary plat of Westcott Heights, Part Three, a 102.6 acre, 53-1ot residential subdivision
located in Johnson County on the west side of Prairie du Chien Road, south of Newport Road,
subject to the approval of a grading plan prior to City Council consideration of the preliminary
plat.
CALL TO ORDER:
Chairperson Bovbjerg called the meeting to order at 7:34 p.m.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was none.
ANNOUNCEMENT OF VACANCIES ON CITY BOARDS AND COMMISSIONS:
Bovbjerg said it is a citizen's chance to help the City and an opportunity to volunteer. She said
the four following boards need members: Civil Service Commission, Historic Preservation
Commission, Housing and Community Development Commission and Solid Waste Advisory
Commission.
Planning and Zoning Commission Minutes
October 11, 2000
Page 2
COUNTY REZONING ITEM:
CZ0033. Discussion of a request submitted to Johnson County to rezone approximately 34.79
acres located within Fringe Area A on the south side of Rapid Creek Road, east of Highway 1
North from County A1, Rural, to County RS-5, Suburban Residential.
Kugler said this is a request to rezone approximately 35 acres within Fringe Area A just
northeast of Iowa City on Rapid Creek Road from A1, Rural, to RS-5, Suburban Residential.
This property is in the County but within the two-mile Fringe Area, and the Fringe Area
Agreement with Johnson County provides the City with an opportunity to review and comment
on zonings within that two-mile area.
He said the agreement also establishes some policies to use to help guide those decisions. The
Fringe Area Agreement designates almost all of the area as appropriate for residential at RS or
RS-3 densities. It also lays out some standards to help guide development in these areas.
Basically, the standards steer development towards land that can accommodate residential
development, along good streets and away from good farmland. It also encourages cluster
development, which preserves large areas of open space rather than large-lot, sprawling
developments. The concept plan that was submitted with this rezoning illustrates six building
lots arranged around one new cul-de-sac, with about 70 percent of the property to be set aside
as open space. The Corn Suitability Rating for this property is not considered high. A portion of
the property is being farmed, a portion is not, and is partially wooded and partially covered with
drainage ways. An additional six building lots should not have an impact on traffic on Rapid
Creek Road in this location. Rapid Creek Road has a chip seal surface.
Kugler said he would note that in 1992 an application was filed for property immediately south of
this parcel. At that time the proposed access road ran along the west side of the property. It was
denied for several reasons, one being a site visibility problem that both the City and County
engineers perceived at that time at that intersection. The City did ask the County Engineer to
look at site distance for the proposed roadway and they have evaluated that and found it is fine.
They have also evaluated the existing driveway to the one existing residence on the property
that has an access point and that also meets the minimum standards. He said at the informal
meeting they heard that the concept plan could change and the access point may change, and
the County Engineer is comfortable with that. This application does appear to be consistent with
the policies of the Fringe Area Agreement and staff is recommending that a letter be forwarded
to the County Board of Supervisors stating that.
Shannon asked why in 1992 the site distance was not acceptable for that road and now it
seems like it could be.
Kugler said it may have something to do with speed limit, and also the proposed road is slightly
farther away from the intersection. He said it might have been a judgment call on the part of the
Board of Supervisors. There were other reasons for the denial as well, one being the long
access road with only one outlet.
Ehrhardt asked if the development that had been applied for in the south portion could now
occur or if this development in any way infringes on that.
Kugler said it does not appear so. He said the same issues would apply as far as access. He
said there was a different Fringe Area Agreement in place at that time. He said if that application
was to come up it would have to be evaluated based on the current Fringe Area Agreement.
The County Engineer would have to look at it again.
Planning and Zoning Commission Minutes
October 11, 2000
Page 3
Bovbjerg said this is coming in as a rezoning and the concept plan is not necessarily what the
Commission would see, but they would see a subdivision zoning later on.
Kugler said yes, if the County zoning were approved, the Commission would have to review the
subdivision. He said that the Fringe Area Agreement requires that a concept plan be submitted
that demonstrates compliance with the policies of the Fringe Area Agreement at the time it is
filed. He said there is nothing in the Agreement that says the concept cannot change from the
time the rezoning is approved to the time the subdivision is applied for or approved. He said the
new design would have to be reviewed to make sure it complies with those policies.
Bovbjerg asked to ascertain that the Commission is not looking at the lot lines but is judging an
idea of clustering and cul-de-sacs. Kugler said that was correct.
Bovbjerg asked if this would be to City standards, since it is within the Fringe Area.
Kugler said it would be to City Rural design standards, which are a step down from the City
standards and City subdivisions but a step up from what might be applied outside the two-mile
fringe area.
Public discussion:
There was none.
Public discussion closed.
MOTION: Osland moved to recommend that the City forward a letter to the Johnson
County Board of Supervisors indicating that CZ0033, a request to fezone approximately
34.79 acres located within Fringe Area A on the south side of Rapid Creek Road east of
Highway 1 North from A1 to RS-5, appears to be consistent with the policies of the Fringe
Area Agreement, provided that sight distance at the proposed intersection is determined
to be adequate. Hansen seconded the motion. The motion carried on a vote of 7-0.
DEVELOPMENT ITEMS:
SUB00-00015. Discussion of an application from Lake Calvin Properties for a preliminary and
final plat of a resubdivision of Saddlebrook Addition, Part Two a 69.75-acre, 4-lot residential
subdivision and a manufactured housing site plan for 290 housing units located at Paddock
Boulevard and Heinz Road.
Miklo said that the Public Works staff said today that the plat is in order for approval, so staff is
recommending approval, subject to staff approval of construction plans and legal papers prior to
City Council consideration of the final plat.
Hansen asked for clarification between the staff repoff, which indicates 72 acres and the
agenda, which says 69.75 acres.
Ralph Stoffer, 535 South.clate Avenue, said there are about 2 acres that are going to be
dedicated to the City for a walking trail to extend the Whispering Meadows walkway, and that.is
the discrepancy.
Bovbjerg asked Holecek which number should be used. Holecek said 72.5.
Planning and Zoning Commission Minutes
October 11, 2000
Page 4
Bovbjerg clarified that if 72.5 is used, it acknowledges that part of this is going to go to the City.
Miklo said yes. He said staff would verify the correct acreage before this is sent to the City
Council.
Public discussion open:
There was none.
Public discussion closed.
MOTION: Shannon moved to approve SUB00-00015, an application from Lake Calvin
Properties for a preliminary and final plat of a resubdivision of Saddlebrook Addition,
Part Two a 77.65 acre, 4-lot residential subdivision and a manufactured housing site plan
for 290 housing units located at Paddock Boulevard and Heinz Road, subject to staff
approval of construction plans and legal papers prior to City Council consideration of the
final plat. Schintler seconded the motion. The motion carried on a vote of 7-0.
Ehrhardt added that she was glad they could work out street width and access and thanked the
applicant.
SUB00-00021. Discussion of an application from the City of Iowa City for a final plat of North
Airport Development, a 57.13-acre, 17-1ot commercial subdivision with two outlots located west
of Riverside Drive and south of Highway 1.
Miklo said the Commission may remember having reviewed the rezoning and preliminary plat
for this property last year. He said it has been approved by the City Council and now the Airport
Commission is seeking final plat approval. The City has also received approval from the Corps
of Engineers to mitigate the wetlands that would be disturbed by this project. Staff is
recommending approval of the final plat, subject to approval of legal papers prior to City Council
consideration.
Ehrhardt asked if the land will be leased and if the revenues would go to the Airport
Commission. Miklo said yes.
Ehrhardt asked if that was standard. Holecek said it depends on the agreement between the
Council and the Airport Commission. She said they basically have to meet their own operating
costs.
Ehrhardt said it seemed like this could be lucrative for someone.
Holecek said the intent is to supplant the need for the Airport Commission to have a subsidy for
operating expenses from the City in the long run. She said the question could be referred to the
Airport Commissioner.
Ehrhardt asked if they decide to have smaller lots, would this come back to the Commission.
Miklo said yes, if they decide to subdivide further.
Shannon asked if all the water from this property will flow to the east. Miklo said yes, that the
City will be installing a pipe. Shannon voiced a concern of a property owner, that during heavy
rains in that area all the water goes to a culvert near DeliMart and Godfather's Pizza. Miklo
referred the question to Larry Schnittjer.
Bovbjerg asked for clarification that the stormwater being piped from this is not the same as the
wetlands mitigation. Miklo said it is not. He said the wetland issue pertains to soil types that
Planning and Zoning Commission Minutes
October 11, 2000
Page 5
have been identified as suitable for wetland, or possibly have been a wetland in the past, but
have been farmed for a number of years. He said actual wetlands, such as the one at
Saddlebrook, are not evident on this property at this time. He said the wetland water is not being
moved to the Iowa River as part of the drainage; it's the stormwater that is being moved.
Bovbjerg said the mitigation of the wetlands to this other section is independent of the
stormwater, which is coming from parking lots. Miklo said this was correct.
Public discussion open:
Schnittjer said regarding Shannon's question about the drainage that as it currently exists it
goes through the stormwater basins that were constructed with the WalMart facility. There is
considerable drainage above that that goes up to Benton Street that all flows east and then
goes through the WalMart basin and meanders over a relatively flat area and across the
Godfather's Pizza parking lot and then into a large culvert that flows to the river from there. He
said this project has been designed such that 90 percent of that current water will no longer go
that way. He said the only water that will go that way will be a portion of the lots on the north
side of the street. So they have significantly reduced the amount of water that goes over that
culvert between Godfather's and DeliMart.
Shannon said he was asked that question because a lot of times there is a lot of water there.
Schnittjer said that anytime you get more than a trickle there is water there because there is a
very small pipeline under the parking lot.
Bovbjerg said there was discussion at the informal meeting about the kinds of buildings and the
kinds of enterprises that are allowed to occur. She said she didn't know if without the north-
south runway, what restrictions there are on height or what kinds of enterprises are allowed to
be there. She asked if that was something that is in legal papers or City code.
Schnittjer said it is controlled by the portion of the City Zoning Ordinance that pertains to
airports, and approach slopes and side slopes from the runways. He said this is a modified copy
of the final plat which shows building restrictions on lots I - 4 that assume a minimum height of
the building and says a building can be no closer to an airport runway than what's shown.
Bovbjerg said that line is on the larger copy of the plat. Schnittjer said yes. Bovbjerg said there
is not the restriction that used to be with the north-south runway. Schnittjer said that was
correct.
Ehrhardt said the building would be in front but asked if parking and storage could be at the
back. Schnittjer said yes, and that there would be some restrictions on parking lot lighting.
Public discussion closed.
MOTION: Hansen moved to approve SUB00-00021, an application from the City of Iowa
City for a final plat of North Airport Development, a 57.13 acre, 17-1ot commercial
subdivision with two outlots located west of Riverside Drive and south of Highway 1,
subject to approval of legal papers prior to City Council consideration. Ehrhardt
seconded the motion. The motion carried on a vote of 7-0.
SUB00-0022. Discussion of an application submitted by Westcott Partners L.L.P. for a
preliminary plat of Westcott Heights, Part Three, a 102.6 acre, 53-1ot residential subdivision
located in Johnson County on the west side of Prairie du Chien Road, south of Newport Road.
Kugler said this is an application where development is being proposed in Johnson County but
within the two mile Fringe Area. This is a 53-1ot residential subdivision located on the west side
Planning and Zoning Commission Minutes
October 11, 2000
Page 6
of Prairie du Chien Road. He said at the informal meeting he indicated that there were a few
deficiencies that needed to be addressed and that Public Works still needed to complete their
review of the plat. He said that has occurred and everything has been taken care of so that the
plat does meet the City subdivision regulations as well as the standards of the Fringe Area
Agreement.
He showed how the proposed plat fits in with the existing Westcott Heights development. He
said there is an access point being proposed at Prairie du Chien Road as well as up to Westcott
Drive within the subdivision so there should be secondary access for the whole development.
He said the timing of those accesses and when those connections will occur has been
addressed with a note on the plat, and will be carried over to the legal papers as well when the
final plat is filed.
He said a letter was received from the Solon Fire Department stating that they approved of the
plat and can serve the plat. They did request the applicant work with them on installing one or
more dry hydrants in the area.
Kugler said staff is recommending approval, subject to the approval of a grading plan prior to
Council consideration of the preliminary plat.
Ehrhardt asked the difference between a wet and dry hydrant.
Kugler said he thought the dry hydrant meant it was there but not pressurized, but linked to a
water source.
Ehrhardt asked if it was possible to put the pond in Outlot B and if it was for stormwater or just
aesthetic.
Kugler said it is a stormwater management easement. For plats that are within the two mile
Fringe Area but outside of the City's growth area, the City requires them to show on the plat that
they can meet the stormwater management ordinance. He said they are required to establish
the easements along with the plat. He said the basins don't have to be constructed now. He
said if the property is ever annexed or there is an application to subdivide and the City feels it is
necessary to have those improvements made, then the City can require that those
improvements be made, but they generally don't on a County plat. He said he was not sure if
they intend to build a stormwater facility or build a dam and create a pond as an amenity within
the subdivision.
Ehrhardt asked if they did, would they have to come in with grading.
Kugler said they are required to submit a grading plan that is typically reviewed by Public Works
and the Housing and Inspection Services. He said the construction drawings would have those
details so they would be able to tell if it is going to allow water to flow through or at an elevation
that allows a pond to be there with the overflow going to the culvert.
Schnittjer said there would be a pond that may not be as large as illustrated on the drawing. He
said he illustrated the maximum that it could be. He said they are crossing a significant ravine
with the entrance road at that location and there will be filling necessary there so a dam will be
built with the road system. He said then they would determine what outlet system they want and
what elevation to decide where the pond will be.
Bovbjerg asked if the size of the culvert would be calculated and determined with Public Works.
Planning and Zoning Commission Minutes
October 11, 2000
Page 7
Schnittjer said that was correct. He said the outlet structure would be sized to accommodate
stormwater management requirements because it's easier to do it now.
Schnittjer said on the first item there was some concern about the changes to the concept plan,
and as an example there are considerable changes in this drawing because the concept
drawing was done according to USGA topographical mapping and there are problems working
with that when you are trying to scale for subdivisions. He said there are necessary changes
from zoning concept to final plat.
Bovbjerg asked about the septic mounds and if they were something that the applicant, the
County, and Board of Public Health work out.
Schnittjer said the Board of Public Health has cursory review of it, but they actually work with
the Depadment of Natural Resources. He said it is similar to other sewage treatment facilities
that accommodate more than one residency and have to be set up with operating permits and
then the DNR approves the plan. He said someone has to monitor this facility and report to the
DNR on a regular basis as to what the facility is doing. He said it is the same with community
wells. When you get into the larger capacity wells, they have to be monitored, and reports must
be submitted to the reviewing agencies.
Bovbjerg asked if there would be a company hired to monitor the well and the wastewater
treatment.
Schnittjer said yes, a company is hired to monitor, and if a problem arises, then the Home
Owner's Association is notified that it must be rectified and they have to find someone to help
them do that.
Bovbjerg asked if the monitoring occurred every three or six months. Schnittjer said he believed
so, but that he didn't know the exact monitoring regularity.
Public discussion closed.
MOTION: Osland moved to approve SUB00-0002:2, an application submitted by Westcott
Partners L.L.P. for a preliminary plat of Westcott Heights, Part Three, a 10:2.6 acre, ~i3-1ot
residential subdivision located in Johnson County on the west side of Prairie du Chien
Road, south of Newport Road, subject to the approval of a grading plan prior to City
Council consideration of the preliminary plat. Shannon seconded the motion. The motion
carried on a vote of 7'-0.
CONSIDERATION OF THE SEPTEMBER 21, 2000 PLANNING AND ZONING COMMISSION
MEETING MINUTES:
MOTION: Shannon moved to approve the minutes of the September :21, 2000 Planning
and Zoning Commission meeting as written. Ehrhardt seconded the motion. The motion
carried on a vote of 7' - O.
OTHER:
Ehrhardt asked if there were any thoughts about sending minutes out to board members via
email to reduce paper.
Kugler asked if Ehrhardt meant the preliminary minutes. Miklo said if that was preferred, it could
be done. Miklo said if they were going to do it, it would need to be the same for all members.
There was not consensus to change to electronic transfer of minutes.
Planning and Zoning Commission Minutes
October 11, 2000
Page 8
Hansen asked if they would ever be posted on the website. Miklo said he could investigate that.
Holecek said you could only post the approved minutes, not the preliminary minutes.
Bovbjerg said there was going to be a meeting on Fringe Area Agreements - the Johnson
County example where the County Engineer would be speaking. She said she hopes that R.J.
Moore talks about the ongoing nature of Fringe Agreements. If that becomes a stumbling block
it would come back to a Fringe Area Committee. She said it would be a good idea if board
members were at the meeting of both groups. She said it would be a good idea for board
members to get a feel for land concerns, and political and historical section line concerns.
Bovbjerg spoke of Shannon's letter to the editor about the First Avenue extension. She said it
was a good example of how a citizen can express their view and use their credentials as part of
a board without jeopardizing the commission they serve. Holecek said it had been discussed a
number of times how a person can wear both hats of being a commission member and a citizen.
She said it is discouraged to tout your membership on a board as the basis of expertise. She
said to say that a person has learned something as a result of being part of a board is an
excellent way to show specific knowledge as a result of serving the City.
ADJOURNMENT:
The meeting was adjourned at 8:19 p.m.
Dean Shannon, Secretary
Minutes submitted by Diane Crossett
ppdadm/min/p&zl O-5,-O0,doc
4b(5)
POLICE CITIZENS REVIEW BOARD
MINUTES - October 10, 2000
CALL TO ORDER Chair John Watson called the meeting to order at 7:00 P.M.
ATTENDANCE Board members present: Leah Cohen, Paul Hoffey, Loren
Horton, John Stratton, and John Watson. Staff present:
PCRB Assistant Sandy Bauer.
CONSENT
CALENDAR Motion by Stratton and seconded by Cohen to adopt the
Consent Calendar as presented:
a. Minutes of 9/26/00 meeting
b. ICPD General Order 00-06 - Special Purpose Vehicles
c. ICPD General Order 00-07 - Police Cyclist
d. ICPD General Order 00-08 - Weapons
¢. ICPD General Orders Alphabetic Index
f. ICPD September Training Report
ICPD September Training Newsletter
h. ICPD Training Bulletin- 01-18
i. ICPD Training Bulletin - 01-17
ICPD Training Bulletin - 01-19
ICPD Training Bulletin - 01-20
Hoffey stated the General Orders are meeting the standards
of COLLEA. A short discussion was held regarding b, c, and
d.
Motion carried, 5/0, all members present.
RECOMMENDATION TO COUNCIL - Receive PCRB Public Report #00-03
ELECTION OF
OFFICERS Chair Watson recommended that the method of voting
prescribed by the Board for election of officers be verbal
nominations from the floor and voting by voice with majority
vote. Motion by Cohen and seconded by Hoffey to accept
this recommendation. Motion carried, 5/0, all members
present.
Hoffey nominated John Watson as Chairperson, seconded
by Cohen. Horton moved to close nominations, seconded
by Stratton. Motions carried, 5/0, all members present.
John Watson re-elected as Chair of the PCRB.
Cohen nominated John Stratton as Vice-Chairperson,
seconded by Hoffey. Hoffey moved to close nominations,
seconded by Horton. Motions carried, 5/0, all members
present.
John Stratton elected as Vice-Chair of the PCRB.
PRESENTATION Sergeant Sid Jackson of the ICPD spoke to the Board about
his attendance at the Southern Police Institute at the
University of Louisville, to include his research paper on
Racial Profiling. (At the end of his presentation the Board
requested that he provide members with a copy of his
research paper.)
PCRB GOALS The Board reviewed its goals as set out in their last annual
report. Watson suggested that the focus for forums could be
ICPD policies, procedures and practices, together with the
PCRB videotape.
Watson reported that the videotape would not be developed
by Bob Hardy until after the election.
Two items were added under Board Education:
1. Encourage continuation of the PCRB
2. Actively pursue more diversity in future board members
The ICPD General Orders Alphabetic Index was reviewed.
The Board directed staff to invite the Chief or his designee to
the December Board meeting to discuss Arrests Procedures.
Staff was also directed to invite the Chief or his designee to
the January 2001 Board meeting to discuss Internal Affairs
and Discipline. The Board requested that these
presentations not exceed 30 minutes, with questions and
answers to follow.
2
Other topics for future presentations include:
· Use of Force
· Weapons
· Police Pursuits
· Searches and Seizures
Staff was directed to prepare updated PCRB Goals for the
next meeting.
NEW BUSINESS None
OLD BUSINESS None
PUBLIC DISCUSSION None
MEETING SCHEDULE
· Special Meeting October 24, 2000 - Cancelled
· Regular Meeting rescheduled for November 7, 2000,
7:00 P.M.
· Regular Meeting December 12, 2000
· Regular Meeting January 9, 2001
BOARD
INFORMATION John Watson: participated in Council for International
Visitors to Iowa City (CIVIC) meeting at the request of Mary
Neuhauser.
STAFF INFORMATION None
EXECUTIVE
SESSION Motion by Stratton and seconded by Cohen to adjourn into
Executive Session based on Section 21.5(1 )(a) of the Code
of Iowa to review or discuss records which are required or
authorized by state or federal law to be kept confidential or
to be kept confidential as a condition for that government
body's possession or continued receipt of federal funds, and
22.7(11) personal information in confidential personnel
records of public bodies including but not limited to cities,
boards of supervisors and school districts, and 22-7(5) police
officer investigative reports, except where disclosure is
authorized elsewhere in the Code; and 22.7(18)
Communications not required
by law, rule or procedure that are made to a government
body or to any of its employees by identified persons outside
of government, to the extent that the government body
3
receiving those communications from such persons outside
of government could reasonably believe that those persons
would be discouraged from making them to that government
body if they were available for general public examination.
Motion carried, 5/0, all members present. Open session
adjourned at 8:45 P.M.
REGULAR
SESSION Regular session resumed at 9:00 P.M.
Motion by Horton and seconded by Hoffey to approve PCRB
Final Report on Complaint #00-03, as amended, and forward
it to the City Council. Motion carried, 5/0, all members
present.
ADJOURNMENT Motion for adjournment by Hoffey and seconded by Stratton.
Motion carried, 5/0, all members present. Meeting
adjourned at 9:03 P.M.
4
POLICE CITIZENS REVIEW BOARD
A Board of the City of Iowa City
410 East Washington Street
Iowa City IA 52240-1826
(319)356-5413
TO: City Council
FROM: Police Citizens Review Board
RE: Report of PCRB Complaint #00-03
DATE: October 10, 2000
CC: Complainant
Steve Atkins, City Manager
R. J. Winkelhake, Chief of Police
Officers involved in Complaint.
This is the Report of the Police Citizens Review Board's (the "Board") review of
the investigation of PCRB Complaint #00-03 (the Complainant")
BOARD'S RESPONSIBILITY
Under the City Code of the City of Iowa City, Section 8-8-7B(2), the Board's job
is to review the Police Chief's Report ("Report") of his investigation of a complaint. The
City Code requires the Board to apply a "reasonable basis" standard of review to the
Report and to "give deference" to the report "because of the Police Chief's professional
expertise." Section 8-8-7B(2). While the City Code directs the Board to make "findings
of fact," it also requires that the Board recommend that the Police Chief reverse or
modify his findings only if these findings are "unsupported by substantial evidence," are
"unreasonable, arbitrary or capricious" or "are contrary to a Police Department policy or
practice or any Federal, State or Local Law." Sections 8-8-7B(2) a, b, and c.
PCRB #00-03 - Page 1
BOARD'S PROCEDURE
The Complaint was received at the Office of the City Clerk on May 30, 2000. As
required by Section 8-8-5 of the City Code, the Complaint was referred to the Police
Chief for investigation. The Chief completed his Report and submitted it to the Board
on August 23, 2000. The following documents were included with the Report: synopsis
of interview with complainant and complainant's attorney; copy of ICPD Training
Bulletin 01-04 regarding "Turn In" Agreements.
The Board voted to review the Complaint in accordance with Section 8-8-7
B.1 (a), which means the Board will review the complaint on the record without
requesting additional information.
The Board scheduled a name-clearing hearing, but was informed by the Chief
that the office would not attend.
The Board met on September 12 and 26, and October 10, 2000 to consider this
Complaint.
FINDINGS OF FACT
In February 2000, Officer A and Officer B were provided information from
another officer that drugs were being used or sold at the complainant's address. In
their efforts to contact the complainant, Officers A and B drove by the address on a
number of occasions until they observed lights on in the residence late one evening.
The officers proceeded with a "knock and talk" interview, during which the
complainant allowed the officers into her residence. The officers informed the
complainant of the reasons for their visit. The complainant denied using or selling
drugs in the apartment and said she had only lived there for two months.
When asked if she had ever used drugs, the complainant said she had. When
the officers asked the complainant if she had drugs or drug paraphernalia in the
residence, she hesitated. The officers pressed the point and the complainant
eventually produced a small amount of marijuana and a pipe. The complainant
consented to a search of the residence, which did not reveal any additional evidence.
PCRB #00-03 - Page
The officers asked the complainant to reveal her source for the drugs,
suggesting that charges could be reduced or dismissed if she cooperated. The
complainant declined to reveal her source. Officer A informed the complainant that the
evidence would be sent to the laboratory for testing and that if charges were to be filed,
he would call her so that she could turn herself in rather than be arrested on a warrant.
In early March 2000, the complainant's attorney requested by letter that Officer A
notify him in the event charges are filed so that he could arrange for the complainant to
turn herself in. He also requested that all contact and questions for the complainant be
directed to him.
A charge of Possession of a Schedule I Controlled Substance was filed by
Officer A in late March 2000, and an arrest warrant was issued. In May 2000, Officer C,
who had not previously been involved in the incident leading to this complaint, was
assigned to contact by telephone persons who were the subject of arrest warrants. The
complainant was contacted and turned herself in immediately.
On May 30, 2000, the complainant filed PCRB Complaint #00-03 with the
following allegations:
Alle.qation 1: The police should not be following up on complaints of personal
use of marijuana by confronting single women alone in their apartment at 10:30 p.m.
This is a misallocation of police resources and time.
Alleqation 2: Officer A was deceptive as to why he wished to enter her
apartment, referring to an event in the neighborhood which they wished to discuss with
her.
Alle.qation 3: Officer A's questioning was accusatory, lacked a reasonable basis
in fact, invaded her personal space, and was frightening to her at that hour and under
those circu instance.
Alle.qation 4: The complainant should have been notified of a warrant for her
arrest as Officer A had advised her that he would do. She should have been provided
the opportunity to turn herself in rather than waiting 38 days after the issuance of the
warrant before notification of the warrant. Such a lapse of time may have caused
unnecessary embarrassment and inconvenience had she been stopped for a traffic
PCRB #00-03 - Page 3
offense or if it were served at any other time which could have caused unnecessary
disruption and be a waste of officers' resources and time.
Based on the investigating officer's interview with the complainant and the
complainant's attorney, the following allegation was added:
Alleqation 5: The complainant states that during the search of her residence,
Officer A pulled open a drawer in the kitchen. This drawer had knives in it and Officer A
made a statement to the effect that he didn't like knives and that she should not make
any sudden moves. She felt this was very intimidating and frightening to her.
CONCLUSION
Allegation 1: The police should not be following up on complaints of personal
use of mariiuana by confronting single women alone in their apartment at 10:30 p.m.
This is a misallocation of police resources and time. The officers were informed that
the sale of drugs, not just use, might be taking place at the residence. The officers
stated that they had attempted to contact the complainant on two or three previous
occasions, and that it appeared that the complainant was up and about at the time of
the "knock and talk." The Board finds that the Chief's conclusion that Officer A and
Officer B acted appropriately and in compliance with departmental policy and the law is
supported by substantial evidence, and is not unreasonable, arbitrary or capricious.
Allegation #1 NOT SUSTAINED.
Allegation 2: Officer A was decel3tive as to why he wished to enter her
apartment, referrincl to an event in the nei.qhborhood which they wished to discuss with
her. Although it does not appear that Officer A was entirely forthright about the purpose
of the visit, there is not agreement on exactly what was stated. The Board finds that the
Chief's conclusion that Officer A acted appropriately is supported by substantial
evidence, and is not unreasonable, arbitrary or capricious. Allegation #2 is NOT
SUSTAINED.
Allegation 3: Officer A's questioninq was accusatory, lacked a reasonable basis
in fact, invaded her personal space, and was fri.qhtenin.cl to her at that hour and under
those circumstance. Officer A was conducting a "knock and talk" at the complainant's
residence based on information provided by another officer. A "knock and talk" is an
PCRB #00-03 - Page
assertive interview procedure with a purpose of gaining permission for a search. The
complainant invited the officers into her residence, responded to questions, and
permitted the search. The Board finds that the Chief's conclusion that Officer A's
actions were reasonable under the law and departmental policy, and were conducted
appropriately is supported by substantial evidence, and is not unreasonable, arbitrary or
capricious. Allegation #3 is NOT SUSTAINED.
Allegation 4: The complainant should have been notified of a warrant for her
arrest as Officer A had advised her that he would do. She should have been provided
the opportunity to turn herself in rather than waiting 38 days after the issuance of the
warrant before notification of the warrant. Such a lapse of time may have caused
unnecessary embarrassment and inconvenience had she been stopped for a traffic
offense or if it were served at any other time which could have caused unnecessary
disruption and be a waste of officers' resources and time. Officer A failed to follow
through with the statement to the complainant that she would be called in the event that
charges were filed, and also failed to comply with the attorney's request that he be the
contact for the complainant. The Board concurs with the Chief that Officer A should
have contacted the complainant's attorney to inform him of the charges against the
complainant, as addressed in ICPD Training Bulletin 01-04. Allegation #4 is
SUSTAINED.
Allegation 5: The complainant states that during the search of her residence,
Officer A pulled open a drawer in the kitchen. This drawer had knives in it and Officer A
made a statement to the effect that he didn't like knives and that she should not make
any sudden moves. She felt this was very intimidatin.q and friqhtenin.q to her. Both
Officer A and Officer B deny that such a statement was made. The Board finds that the
Chief's conclusion that there is insufficient evidence to support the allegation is not
unreasonable, arbitrary, or capricious. Allegation #5 is NOT SUSTAINED.
PCRB #00-03 - Page
11-07-00
4b(6)
RULES COMMITTEE MEETING
October 23, 2000
Committee Members Present: Lehman, Champion
Staff Members Present: Karr, Franklin
Others: Pfab
Iowa City Public Art Committee By-Laws
The Rules Committee reviewed the changes, as suggested by the Commission at their
September 7th meeting and unanimously recommended against the change.
Proposed Article III
Membership, Section 1. Qualifications. The Public Art Advisory Committee shall
consist of nine (9) members, seven (7) of whom shall be appointed by the City
Council. Of the seven appointees, at least three (3) shall be art or design
professionals. The remaining two (2) members shall be exofficio and shall be one
( 1 ) staff representative from each of the Departments of Public Works and Parks
& Recreation. All appointed members of the Committee shall be qualified
electors of the City of Iowa City, Iowa.
Current Article III
Membership, Section 1. Qualifications. The Public Art Advisory Committee
shall consist of seven (7) members, five (5) of whom shall be appointed by the
City Council. Of the five appointees, at least two (2) shall be art or design
professionals. The remaining two (2) members shall be exofficio and shall be one
(1) staff representative from each of the Departments of Public Works and Parks
& Recreation. All appointed members of the Committee shall be qualified
electors of the City of Iowa City, Iowa.
The Rules Committee recommended Article III be retained as currently written for the
following reasons:
· Committee size becoming too big
· Inability to recruit people to serve on City Boards and Commissions
· Current language allows Council the authority to appoint (at least) 2 or all 5 art or
design professionals
· Concern that the composition of the Committee reflect its purpose being a public
advisory committee representing the lay people of the committee as well as art or
design professionals
MINUTES 11-o7-oo
SENIOR CENTER COMMISSION 4b(7)
TUESDAY, SEPTEMBER 19, 2000
MEMBERS PRESENT: Lori Benz, Joanne Hora, Jay Honohan, Bill Kelly,
Allan Monsanto, Deborah Schoenfelder, Carol
Thompson, and Mary Kathryn Wallace
MEMBERS ABSENT: Charity Rowley
STAFF PRESENT: Michelle Buhman, Linda Kopping, Susan Rogusky,
and Julie Seal.
GUESTS Jim Alliare, Nancy Cogan, Bob Welsh, and Sally
Weisenfeld
CALL TO ORDER
Honohan called the meeting to order at 3:05.
MINUTES
Motion: To approve the August minutes as amended. The motion carried on a vote
of 8-0. Kelly/Rowley
PUBLIC DISCUSSION
None.
PARKING FACILITY/SKYWALK STRATEGIC PLANNING COMMITTEE -Honohan\Hora
The Senior Center was bequeathed $1,000 in the estate of Mary E. Morris. "It was
suggested that these funds be earmarked for the Skywalk. Commissioners discussed
where the funds could be used and agreed the Skywalk was the best use of funds at this
time.
Motion: To approve earmarking $1,000 from the bequest given from Mary E Morris
for the skywalk. Motion carried on a vote of 8-0,
The fundraising effort has generated $72,000 in cash and pledges.
Honohan reported on the tentative plans for the skywalk. It is hoped that the final plans
for the skywalk will be available by the next Commission meeting.
ACCREDITATION REPORTS- Honohan; Hera; Wallace
Accreditation committee #3, which is reviewing the Center's involvement with the
community, has had one meeting to date. The next meeting is scheduled for
September 26, 2000.
Accreditation committee # 2 is working on evaluation. Hora reported the group is moving
quickly and should be able to cancel some of the meetings.they have scheduled for the
end of the month.
Accreditation committee #1 is working on records and reports. The group has met
several times and will have their final meeting October 10, 2000.
All groups will report their findings and recommendations at the October 25th meeting.
\\SENIOR\LKopping$\Commission\Meetings~000Lsept minutes.doc
MINUTES 2
SENIOR CENTER COMMISSION
TUESDAY, SEPTEMBER 19, 2000
SENIOR DINING PARKING REQUEST - HONOHAN
A letter from the Board of Supervisors to the City requesting designated parking spaces
in the Tower Place parking facility for the Senior Di~ing program was reviewed. The
Board requested 100 parking spaces between 11:00 a.m. and 1:30 p.m. Monday though
Friday and 75 designated spaces during the same time period on Saturday and Sunday.
Motion: To consider the Board of Supervisors' parking requests for the Senior
Dining program when developing a plan for meeting the parking needs of Senior
Center participants in the Tower Place parking facility. Motion carried on a vote of
8-0, Wallace/Hora
PROPOSAL FOR ADVISING COMMITTEE OF PEOPLE WITH DISABILIES - Honohan
The Executive Committee will review the memo and will make a recommendation at the
next commission meeting.
SENIOR CENTER UPDATE
Operations - Kopping
The bids for the drainage work on the west side of the building were opened today. The
only bid submitted was a thousand dollars over the engineer's estimate. A decision on
this matter will be made after consulting with the city engineer.
,,
Kopping continues to work with the City's engineer and legal staff to bring the sprinkler
project to a close. The Center is waiting for the as built designs for the sprinkler system.
A memo has been sent to Senior Dining offering assistance in developing an effective
plan for getting the kitchen floor clean.
To date, only one bid to repair the wall in the kitchen has been submitted. Craig Buhman
will be getting estimates for a more extensive project that would provide a more
permanent solution to the recurrent wall problems.
Current participation numbers were distributed and discussed. Staff is working on
streamlining the methods for compiling and reporting this information.
Kopping reported she would be out of the office occasionally over the next several
months. Craig Buhman will be in charge of building matters and Julie Seal will take care
of routine administration duties when she is absent. For emergencies, Kopping will be
available by phone or computer.
Programs - Seal
An update of October programs was presented.
Volunteers- Rogusky
. An update of volunteer programs and opportunities was given.
COUNCIL OF ELDERS - Cogan
Cogan reported the discussion of the last Council of Elders sponsored Speakeasy.
MINUTES 3
SENIOR CENTER COMMISSION
TUESDAY, SEPTEMBER 19, 2000
CITY COUNCIL - Honohan
A report of the City Council meeting was given.
BOARD OF SUPERVISORS -
No report available.
Motion: To adjourn. Motion carried on a vote of 8-0. Rowley/Schoenfelder
The meeting adjourned at 4:50.