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HomeMy WebLinkAbout2000-11-20 Transcription November 20, 2000 Special Work Session Page 1 November 20, 2000 Special Work Session 7:00 PM Council: Lehman, Champion, O'Donnell, Vanderhoef, Wilburn, Pfab, Kanner Staff: Atkins, Helling, Karr, Dilkes, Franklin, O'Malley, Boothroy, Williams, Davidson, Craig, Nasby, Shera TAPES: 00-103, SIDE TWO; 00-106, SIDE ONE PLANNING AND ZONING A. PUBLIC HEAR1NG ON AN ORDNANCE VACATING THE NORTHERNMOST 60 FEET OF THE DEAD-END ALLEY ALONG THE WEST PROPERTY LINE OF 405 SOUTH SUMMIT STREET (VAC00-0001) JeffDavidson/405 South Summit Street, this was approved by the Planning & Zoning Commission in May and P & Z required a survey to be done of the area which took a while to do and so that' s why your just getting it now. The applicant applied for vacation of an 80 x 20 foot parcel which you see there with the arrow, we asked that that be modified to allow this driveway right here out to Governor Street to continued to be used so modify to a 60 x 20 foot parcel. There has been an arrangement worked out for the conveyance of this after your final reading which would be 10 feet to each property owner, the property owner on the east lot 20 has indicated that she just wishes to add it to her back yard and the property owner on the west will use it for parking for the building that is there. And then the driveway there with Lot 1 will continue be used for access to the area. Lehman/OK. Davidson/And then we'll have the conveyance then after your immediately after your final reading of this. Pfab/Who ends up with the property then? Davidson/The adjacent property owners will purchase it from the city. Pfab/Which is yet to be negotiated? Davidson/It has been negotiated out, you're required to vacate it first, after the vacation then we have the conveyance which is when it gets sold to the adjacent property owners and that will be on the agenda of your final reading the following item. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 2 Pfab/So at this point we do not know what the city is going to get out of it? Davidson/I believe that's correct isn't it. Lehman/No but we have to vote on it when it comes up. Davidson/The determination of the price of the conveyance of the alley has that been worked out yet or not? Dilkes/Yea I think your policy is we start with the assessed value of the neighboring properties. Davidson/OK. Pfab/As so in other words has the deal been cut with? Dilkes/On price? Not that I'm aware of. Davidson/Yea my understanding is the deal has been cut so to speak to have the property divided, half to each property owner. The price will be based as Eleanor has said but I can't tell you what the number is because I don't know if that has been worked out yet but that is how it will be worked out. Pfab/So at this point you understand there is no agreed price. Davidson/That is correct. Champion/But we already have a thing in place of how it's determined so discuss it plenty times. Lehman/We cut the deal when we vote on it. Champion/Right. Davidson/Yea that' s standard practice your probably right. Pfab/No that' s when I went through that I was kind of wondering. Davidson/Yea and certainly Mr. Mayor you all approve what that price is. Lehman/OK. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 3 Champion/Right. Dilkes/What would happen is if you couldn't make a deal on the price you wouldn't vacate. Pfab/That' s the part I wanted to know. Davidson/Next item? Lehman/Yes. Davidson/Anything else on the alley? B. CONSIDER AN ORDNANCE AMENDING AN APPROVED OPDH-12 PLAN TO ALLOW A 40-UNIT ASSISTED LIVING BUILDING ON 2.87 ACRES LOCATED ON THE SOUTHEAST CORNER OF SCOTT BOULEVARD AND AMERICAN LEGION ROAD (REZ00-00020) (SECOND CONSIDERATION) Davidson/The next item is the Silvercrest Assisted Living Alzheimer's facility, second consideration any discussion of this one? Vanderhoef/That' s the one they want collapsed? Lehman/Yes, yea they want it. Davidson/There is no opposition at the hearing, they have requested you to consolidate the second and third reading. Kanner/Are there any extenuating circumstances? Davidson/No there have been some comments made just informally by the adjacent property owner but they did not come to the hearing and express any of those. Kanner/No extenuating circumstances as to why they want the. Davidson/So they can keep going. Kanner/Process beyond the. Davidson/You have a letter in your packet Steven and I haven't heard anything besides that. Kanner/Besides that I'm asking just to clarify. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 4 Davidson/No. Kanner/Because I am opposed to that unless there is some extenuating circumstances. Davidson/I don't believe there is any circumstance other than the letter you received. Kanner/OK thank you. C. CONSIDER AN ORDNANCE AMENDING THE ZONING CHAPTER BY CHANGING THE ZONING DESIGNATION FROM LOW-DENSITY MULTI- FAMILY RESIDENTIAL (RM-12) AND NEIGHBORHOOD CONSERVATION RESIDENTIAL (RNC-20) TO MEDIUM-DENSITY SINGLE-FAMILY RESIDENTIAL (RS-8) AND NEIGHBORHOOD CONSERVATION RE SIDENTIAL (RNC - 12) FOR FOUR PROPERTIE S ON THE SOUTH SIDE OF THE 900 BLOCK OF IOWA AVENUE, 17 PROPERTIES ON THE 900 AND 100 BLOCKS OF WASHINGTON STREET, 10 PROPERTIES ON THE 100 AND 200 BLOCKS OF SOUTH SUMMIT STREET, FOUR PROPERTIES ON THE EAST SIDE OF THE 100 AND 100 BLOCKS OF GOVERNOR STREET, THREE PROPERTIES ON THE WEST SIDE OF THE 1000 BLOCKS OF MUSCATINE AVENUE, AND FIVE PROPERTIES ON THE 900 AND 1000 BLOCKS OF COLLEGE STREET. (PASS AND ADOPT) Davidson/Let's see Item C then is the College Hill area neighborhood, the rezoning, this is a pass and adopt. Any discussion? D. CONSIDER AN ORDINANCE AMENDING THE NON-CONFORMING USE PROVISIONS OF THE NEIGHBORHOOD CONSERVATION RESIDENTIAL, RNC-12 ZONE, TO MAKE IT CLEAR ANY EXISTING CONFORMING MULTI-FAMILY USE WOULD CONTINUE TO BE CONFORMING UNDER THE RNC-12 ZONE (PASS AND ADOPT) Davidson/Item D is pass and adopt on the provisions of the neighborhood conservation residential zone. Any discussion of that? E. CONSIDER A LETTER TO THE JOHNSON COUNTY BOARD OF SUPERVISORS RECOMMENDING DENIAL OF A REZONING OF 125.43 ACRES LOCATED WITHIN FRINGE AREA C EAST OF DANE ROAD AND WEST AND SOUTH OF THE LAKERIDGE MOBILE HOME PART FROM COUNTY A1 RURAL AND RS SUBURBAN RESIDENTIAL TO COUNTY RMH MANUFACTURED HOUSING RESIDENTIAL (CZ0027) This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 5 Davidson/Item E then is consider a letter to the Johnson County Board of Supervisors ecommending denial of the Lakeridge rezoning. At your November 7 meeting you discussed this and the applicant and the applicant' s attorney did request your deferral so that we could continue to work on an arrangement that was satisfactory to both parties, we have not heard a word either from the applicant or the applicant's attorney since that time so Karin asked me to recommend to you that you get it off your agenda and vote to send the letter recommending denial. Lehman/I think we said that two weeks ago that we would. Davidson/And we feel that we can continue to work with Mr. Downer and the Wolf s and (can't hear). Champion/It was the letter (can't hear). Davidson/Right. Are there any provisions, details of this you want to go through or? Lehman/No point in it. Davidson/OK. F. CONSIDER A RESOLUTION AMENDING THE IOWA CITY/JOHNSON COUNTY FRINGE AREA POLICY AGREEMENT TO REVISE THE LAND USE MAP. Davidson/The final item then is Item F resolution amending the Iowa City/Johnson County fringe area policy agreement to revise the land use map. I thought we'd start with the easy part here the part we agree on. One of the requests that the County has made is that this area right in here the commercial area right there, that' s the area where Miller Monument is and Capitol Implement. Why that keeps doing that I don't know and then the area right here which is residential in character, we agree with the county' s request that the fringe area agreement reflect the uses that are there so that' s not an issue. The area that is an issue is the interchange of, the thing was left on all afternoon, maybe that' s why it's flipping out like this. Is there a pointer Eleanor, it seems to be when I touch the screen it does that. Champion/I think it's trying to speed the meeting up. (Can't hear). Davidson/The area here around the Hoover Highway interchange with 1-80 is a matter of contention between the county and the city. And by the way I did want to clarify This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 6 the beginning of this item if you please could all be aware that this has nothing to do with JCCOG and I am here as Assistant Planning Director tonight to present the city' s position, this has absolutely nothing to do with JCCOG so if you could remember I'm wearing that hat tonight. Anyway getting back to the issue then the County would like to see the entire area that you see reflected here with the cross hatched area be shown as commercial in the fringe area agreement. And this includes, I believe you received a memorandum from RJ what' s your title, the Assistant Planning and Zoning Administrator for the County which has this map attached to it which shows the two parcels that are basically the issue between the County and the City, and the issue here is how much is enough. The County has made a case which is outlined in RJ's memorandum to you that to fulfill their comprehensive plan there needs to be enough commercially zoned area in the County for that and the issue is really coming down to how much is an adequate amount. These two parcels right here on either side of Hoover Highway this is the Eyman property here or what' s the county would like to see added and what Iowa City staff recommendation and Planning & Zoning Commission recommendations do not have included. It did go to the County Board of Supervisors without this area included and they have sent it back to us requesting that you consider having this area added. You also have a memorandum from Karin. Pfab/Is that a sewage problem there? Davidson/Well one of the county' s contentions is that because of the sewage treatment area that Mr. Eyman has established there that there is infrastructure in place to provide services to this area and that is one of the reasons they are advocating the addition of this acreage into the fringe area agreement reflected as commercial. You have a memorandum from Karin dated October 30 which basically states the city' s case of why we feel without this acreage included there is enough commercially area reflected as commercial in the fringe area agreement without it. You have one of the things Karin has given you to try and make the city' s case is this map showing the acreage of commercial developments in the Iowa City area and basically it comes down to the feeling that the 168 acres that is reflected here currently is an adequate amount of commercial development. You have had the concerns outlined to you about the possible creep of commercial development, strip commercial type activity out Hoover Highway and you've seen the county's response to that, they don't feel that that is a legitimate concern. We are concerned about the whole issue of where you draw the line, if this is allowed to be shown as commercial then what about the next guy and the next guy that is something that is a concern of ours. The acreage without this area that the county has requested be included is 178 acres of undeveloped commercial property at this interchange and with this acreage it is 233 I believe those are the numbers in Karin's memorandum to you. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 7 Vanderhoef/Did they ever come up with the figure that was asked for a? Davidson/Pardon me Dee could staa? Vanderhoef/Did they ever come up with the figure that they were asked for at the P & Z meeting of how much undeveloped commercial land they have at other interchanges and around the county? Davidson/I don't know if there were actual numbers, Rick is nodding yes back there. John Yapp did give me also these two diagrams, this one showing the 1-80 and Tiffin interchange, the two interchanges west of here and the unincorporated county, the Tiffin interchange, and the Oxford interchange also have commercial zoning at those interchanges. You see here the M-1 on the noah side of the Tiffin interchange is built out, I believe most of the remaining commercial area the 139 acres is not developed and then at the Oxford interchange, most of the Oxford interchange is developed, you see 88.5 acres there so that was provided just so you could see what was happening at the adjacent. Vanderhoef/(can't hear). How much is left at Oxford? Davidson/Oh I'm sorry I misspoke, the total is 141 with the exception of the recently zone CP-2 area of 48 acres all of the other commercially zoned areas have been built out, so everything has been built out here except for approximately 48 acres. O'Donnell/Jeff could you go back to that last map? Davidson/Yes. I also misspoke on this one I said 139 acres it's 176 acres total, that's the total of the commercial and the M-zoning as well. Vanderhoef/And you subtract 32 off of that so you've still got 144 acres left to be developed. O'Donnell/The last map you show that 16.5 acres. Vanderhoef/So if we had the 178 at Hoover Highway without the new addition plus 144 at Tiffin plus another 48 at Oxford and then other commercial development areas available in the small I think they call them villages in there letter where they're trying to encourage commercial, there' s an awful lot of commercial land available in the county. Davidson/Well that issue of how much is enough is really the issue. Lehman/Well and that' s what we'll talk about tomorrow night. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 8 Vanderhoef/Yep okay. Kanner/Jeff. Davidson/Yes Steve. Kanner/In the Planning & Zoning minutes that we got today from their November 2nd meeting Mr. Moore was presenting his points, one of the points that he said is that the 77 acres on the far east at the Hoover Highway was not desirable for development because it is not currently accessible by paved roads. Could you give your assessment about that? Davidson/Karin did talk to me about that Steven and apparently. Kanner/Maybe go to the map? Davidson/Yea, apparently there was some thought given to not including and RJ and Rick if I totally screw this up please let me know because I was not at the meeting. There was some thought given and I believe it was a proposal by county staff that this area be taken out and not shown as commercial kind of as a deal for them adding this area in here for the reasons that you said because it was felt that the infrastructure is much better in this area than it is in this area for having commercial development occur. But Karin indicated to me that that really didn't go any further and isn't part of what you're being asked to act on tonight modifying that in other words. Kanner/So there' s no likelihood of any deal of trading that or making a tradeoff? Davidson/That is something that was proposed I guess by county staff but not taken any further. Champion/Well I would be willing to take that trade off because I feel like a development this side of the interstate is being encroached into Iowa City and I'd like to see that commercial development within the city limits so. Davidson/I think one of, Connie ifI could just interject, one of, I think Karin's feelings was that I mean this area is immediately adjacent to the interchange. Champion/Right. Davidson/And this area this is the interstate right here but I think the feeling was on the part of city staff was that it's not as immediately adjacent and visible from the This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 9 interstate as this area and I think it was almost a question the infrastructure issue aside that perhaps it was appropriate to have this area included in the commercial development. Vanderhoef/And there' s already commercial over there. Davidson/Sharpless is over there and the county has shops from Sharpless. Kanner/Can you show where those are, the Sharpless and the? Lehman/Right there. Davidson/That' s Sharpless and the County shop is right there, is that right? Down lower Rick says, oh down in there. RJ Moore/Right above you there, right there, that' s the County shop. Davidson/That's the county shop. Moore/To your right or noah, or east, that yellow is a residential (can't hear). Down and to your right. Davidson/Down and to your right. Rick Dvorak/Keep going and down, that' s Sharpless Auction. Davidson/That' s Sharpless, I thought we were trying to find the County shop sorry. Lehman/We're having trouble finding the County shop. Davidson/Yea no that's Sharpless, the County shop is to the noah there. O'Donnell/The 16.85 acres there, as you stand on the highway and look in the red line on the left is high wire intention lines aren't they? Highway power lines? Lehman/Right. O'Donnell/And you've got commercial behind it, you've got commercial to the right and access off the road, I really don't see why we would object to that being commercial and I would carry that farther, I believe if a plan were sent to us at any given point in time I think we'd be hard pressed to not okay it in it's setting. Pfab/Well what about south of the road also? This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 10 Lehman/We should we've already. O'Donnell/You know where do you draw the line? Do you draw it straight or do you draw it at an angle like that? What other uses are for that 16.85 acres? Lehman/Raising mink, we're going to talk about this. O'Donnell/Raising mink did you say? Lehman/We're going to talk about this tomorrow night, you have to remember that if we do not concur with the Planning & Zoning Commission that we will have a joint meeting with them. Pfab/Okay I think that's good. Lehman/This is, their recommendation is consistent with the one that we passed the last time and if we choose to add this commercial we would then be required to have a meeting with them, a joint meeting and then we of course do as we please. Champion/Let them choose to. Pfab/If we choose not to? Lehman/If we choose to concur with their recommendation we pass it and move along, if we choose not to concur with the city staff, in other words, this is not the staff' s recommendation, this is the county' s. Pfab/No this is what they want to deny, the city wants. Davidson/The resolution that you have on tomorrow' s agenda will approve what the county would like to see and what you are not being recommended to approve by city staff. Lehman/Right. Davidson/So approve the resolution tomorrow night if you agree with the county, defeat it if you are opposed and the letter will go to the board. Lehman/Well except that we cannot, if we don't deny it, we really have to, I think Marian, if we choose to disagree with the Planning & Zoning Commission we would defer it until we meet with the Planning & Zoning Commission. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 11 Karr/That's correct. Lehman/So we would not, if we choose not to deny it, we will defer it and meet with them and then. Karr/You should not act on it. Lehman/Right. Champion/So are there four people who are willing to go along with the County? Lehman/We're going to find out tomorrow night. Pfab/This is a work session. Lehman/All right. Champion/If we could just vote it would save a lot of time. Lehman/That's true, is that it for P & Z? Davidson/That is it. AGENDA ITEMS Atkins/Ernie I have a correction on the consent calendar. Lehman/Okay. Atkins/Under Item d on setting public hearings, Highway 6 corridor improvements, we failed to put the dates in there, that's for December 19, a plans and spec hearing, and the First Avenue extension public hearing is January 9. Lehman/OK. Atkins/Okay, thank you. Kanner/But what was the first one? Atkins/December 19 Steven, Highway 6 corridor improvements, that would be Item d( 1 ) under setting public hearings. Kanner/December 19. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 12 Lehman/Right. Atkins/Yes. And then the First Avenue is January 9. Kanner/That was what we got in our packet right? Karr/That's correct, there is no change from the packet. Atkins/Oh then I got something different in my packet. Karr/No the agenda failed to mention it, the resolution included it. Atkins/The resolution is okay, the agenda was wrong. Pfab/It was anemic. Atkins/Thank you, that's it. Lehman/Other agenda items. Kanner/Yea in correspondence, not correspondence, Consent calendar, start with b(9) Parks and Rec., looking, eventually we'll be getting asked in capital improvements it looks like for seating, permanent seating for the City park stage and theater there that I guess my concern that I'm bringing up now is to see ifthere's an interest in that apparently there's a clause that says other theater groups can not use that area, there' s certain restrictions right now besides Riverside and I don't just understand why that' s in there and if we're going to think about putting more money into that I want to see if we can look into talking about modifying that clause. Champion/Was that (can't hear). Vanderhoef/Usually they'd bring that to us for a work session to show us what they're planning so we'd have an opportunity. Atkins/If I can comment on it for you all. The folks at Riverside Theater approached us not to long ago about putting in seating, they had a successful first year and they were going to pursue a fundraising, the cost of the project is about $200,000 and they want to have us pay half of it. The difficulty of it is they want the decision today because they want to start their fundraising tomorrow and we're right in the midst of capital project planning as you know, I mean I think that' s something you might choose to agree or not agree to early on in the budgeting process but there are still some things I have to find out for you on that project but they're going to This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 13 want it done sooner than later so that' s just sort of a heads up and I think you can expect to hear from them. Secondly that agreement Steven does give them certain rights and I don't have it front of me obviously don't have it front of me and I think it was for a period of three years but we still have fairly broad latitude to run other programming out there but I will get a copy of that agreement so you folks can see that. Lehman/And I think it's for three months out of the year June, July, August. Atkins/Yea but they had, what they were concerned about is we would go out and promote that theater for like events directly in competition with them, we agreed not to do that and I believe it was for three years but I will. Kanner/If you can get the, if it's for three years I can handle that I just, (can't hear) it's only three months, that' s the major part of the season and I think that' s a significant part and we're putting so much money, I hate to see other local groups not be able to use that. Vanderhoef/Well the local' s (can't hear). Kanner/Well local or maybe some professional, I hate to see it empty there because of some clause. Lehman/Eleanor. Dilkes/My recollection is that the thinking. Atkins/Thank you. Dilkes/And there was a lot of discussion at the time about that restriction and I think Riverside' s thinking was which I believe the Council came around to finally was that it was important in order to establish the reputation of that theater that it be limited to that professional theater company for a period of time to establish the reputation. I mean that's my recollection. Atkins/I think that's right, because the Council at the time debated that (can't hear) to make sure that it was not going to include others. Lehman/That recollection is correct except the agreement between Riverside Theater was entered into with the Parks and Recreation Commission and we suggested that they. Dilkes/That's right. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 14 Lehman/Make the arrangement with the Commission and the Council frankly stayed out of it. Dilkes/I believe that's right, you left it to the Commission to operate that. Atkins/I'll get a copy and distribute it to you all. Pfab/I have a lot bigger concern that is the water table or water level that' s in that. Atkins/Those are things they have to decide Irvin that' s correct. Pfab/Well I mean can that be tiled or pumped out or something? Atkins/No money has been spent on architectural engineers, I couldn't tell you sir. Pfab/But it' s just like tiling a piece of farmland. Atkins/I understand. Pfab/And that shouldn't be that difficult if it's sitting above the level of the river. Atkins/I just don't have the answers to that. Pfab/But until that problems solved I don't have any interest in getting anymore involved with it. Lehman/Well we're not even been asked for it. Pfab/Yea I know but I'm just saying that I'm just putting a red flag. Kanner/But it's something to think about those issues. Lehman/Okay. Vanderhoef/Number 8 I will have conflict of interest (can't hear). Karr/I'm sorry Dee I can't, we can't. Atkins/Couldn't hear. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 15 Vanderhoef/Oh I'm just giving him heads up, I'll have conflict of interest on Item number 8 and so just give me a chance to get out of here before he starts the public hearing. Lehman/Okay. Kanner/Just let' s see, getting into the consent calendar, setting a public hearing, d(2) for private property acquisition notice for First Avenue extension, this doesn't mean we're planning to moving up the capital project is that true? Atkins/Eleanor can help you with that. Lehman/No. Dilkes/But for the referendum we would have done this previously. Kanner/Okay. Kanner/And resolutions number f in the consent calendar, number 2 authorizing the City Manager to apply for federal transit administration funds for the bus system. Steve what does it mean to utilize disadvantage business enterprises as a priority for that? How do we implement that in our policy? Atkins/That's Dale (can't hear). Kanner/Dale I'm sorry. Helling/We have a contract compliance policy in place, we're actually on updating that but it' s just written into the to the specs. or whatever so when we go out so people know that we're looking for that. Eleanor you may want to speak to this a little more but there it's no longer legal to establish quotas and those types of things so about all we can do is encourage people to try to include the disadvantage or the women and minority business enterprises in their projects. Davidson/And we do use the states, the state has a list of current women and minority enterprises that provide certain services that we either used to be a fuel supplier that I know Cambus used and so we at least try and make initiatives where we can if we know that there' s a supplier or something that our transit system is going to be using. Pfab/When we go out for bids do we make an extra effort to (can't hear). This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 16 Davidson/Typically a statement like I'm most familiar with the near south side transportation project because I've been working on that yea we state in there that we encourage women and minority business enterprises to apply and be part of the project. Pfab/We say we encourage but what do we do proactively to locate it and connect with those people? Davidson/Like I said Irvin we try and keep track of the states list, the list that the state DOT has for those types of persons and if we know of someone in the area we would attempt to, we would attempt to have them on a bidders list so that they were able to, you know we made sure that they were able to provide us bid for services but Dale is correct that no longer have (can't hear). Pfab/Right I know, I didn't say, I just said proactively contact them. Now are we starting to do any bidding on our web sites? Karr/No not at the present time. Pfab/Is there a reason why we shouldn't? Karr/We are looking at a number of issues related to our web site as well as expanding the use at the present time. Pfab/Right I mean I'm not saying that but I'm just saying, it seems to me that should make sense. Karr/We're, yes. Pfab/That's it for me. Kanner/Dale, so we're not allowed to set quotas but are we allowed to give let' s say points for people who meet certain criteria at this advantage business? Helling/Eleanor's thinking, I. Dilkes/I think that would be tough to do, I think that would be suspect, I mean the court rule, the recent court rulings are very restrictive in that respect. And so I think what I think where the efforts are focused is in trying to get the information to perspective bidders so that they're aware of it, just like we do in our employment efforts trying to publish in certain places and get the word out. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 17 Vanderhoef/Would the other be almost a reverse discrimination if we tried to use a points system? Dilkes/Those are the types of claims that are made yes. Lehman/OK. Any other agenda items? Atkins/One Ernie to bring to your attention if your so interested there have been some questions about the abandoned vacant building second reading, Doug is here and he I know he needs to get out of here so if you want to ask him anything. Lehman/Okay let' s, Doug and I visited about this very briefly and I think that we, Doug if you, yea just kind of explain the word vacant bothers me, I mean I like the word abandoned a whole lot better and I think from our conversations that basically we would be only treating those buildings that are basically abandoned in this ordinance. Doug Boothroy/Right. Lehman/Explain to the Council how this would work and how what one of the concerns expressed to me and I know to the legal department as well and I mentioned to you is public information regarding properties that were listed as vacant properties according to this ordinance. How would this work? Boothroy/Enforcement is primarily by complaint basis, that's how we're staffed, that's the way we proceed, so in this case if we got complaints from neighbors concerning an abandoned building we would go out and investigate, if it was in fact abandoned then we would try to contact the owner and find out what' s going on, if there was some resistance we would you know some of that criteria that triggers registration would be taken into affect and we would ask it happen at such time as it was required. The way we record this information is we do it by property address so if your interested in knowing something about a particular property anybody can come down to the Department of Housing Inspection Services if they know the address, request the file, it's public information, we share it, this particular ordinance doesn't do anything to impact that particular fact. Everything that we get complaints on, every action that we take toward property, inspections, it's all recorded in files and it's all available for the public if they want to look at it. Somebody was concerned that if we were an enforcement action about an abandoned building that people would know about it but I don't see, you know we're looking at the benefits here and that' s I just don't think that' s a significant issue I think the ordinance is more important than that particular concern. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 18 Lehman/Didn't you also tell me if someone comes down and requests that information that a copy of the person that requests the information is name is recorded? Boothroy/Yes. Lehman/So we know who requested information all right. Are there questions from the Council on that? Kanner/Not on that just more on the agenda. Lehman/Okay. Atkins/One other item Ernie Susan is here if you have a question on Library Manager. Lehman/Oh yes we just as well do that now. Atkins/Okay. Wilburn/Item 17 1 think. Lehman/Item 17. Susan Craig/I understand there were some questions at the meeting a couple weeks ago and I was having a party I'm sorry. Lehman/Don't ever be sorry for having a party. Vanderhoef/Parties are good. I had the question I think Susan how or why this came up between budget time periods? Craig/I tried to put some more information in the comment there, this change in this position was first requested when we made the budget request to move from the contract maintenance to hire our own staff. It was not done as part of the budget process, the way we do reclassification requests has changed over the years and there are some positions that for reclassification go through a staffing committee to get approval. This was ultimately differently from that as the city was looking at some positions to move, they looked at several positions as a category to move from the bargaining unit into the management pay plan and this and I can't remember where the other position was, the Assistant Superintendent of the Landfill that got done two weeks ago were the two positions that my understanding is a labor attorney said these are pretty clear cut just go ahead and handle them this way is that right Dale? This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 19 Helling/Yea I can shed a little more light on that, we have been in the process for some time of looking at a variety of positions that because as your probably well aware from time to time as operations grow some positions that are non bargaining unit positions may evolve to the point where those people are doing supervisory duties and their duties mainly are of the type that would preclude them from the bargaining unit. We're looking at a number of those and we want to make sure we looked at them all together as we worked through those, this one and the Assistant Superintendent of the Landfill were two that came forth as really not a reclassification of position but actually where we're adding an administrative position because of very definable kinds of things that have occurred. And so once we looked at those we decided that yes those could be handled this way rather than as positions that maybe have evolved because this is, this position for instance is in direct response to a something that was done very deliberately and purposefully to actually terminate a contract for services, bring the services in house, hire several new people to do those duties and they clearly need a supervisor and that's a little bit different than a positions that has evolved over time. Pfab/What, when you move those two from bargaining positions is that the term you used? Helling/From the bargaining unit yea, it has to do with the duties that they do. Pfab/Right, okay what does the total cost, how does the total cost change? Helling/What we have to if we look at the administrative pay plan we have to plug them in at the appropriate place and then we calculate the difference based on that. Pfab/Could you tell, how difficult would it be to come with a report of those two changes will do as far as total cost? (All talking) Helling/I think it's in there. Pfab/I didn't see it. Craig/And in fact this amount is calculated about providing about a 3 ~A percent actual raise to the individual, the other money is to compensate that in the fact that in a management position he will not receive over time pay and so his the over time he has earned in recent years was averaged out and figured out so there is actually not a total net gain of $3,400 into the budget because part of that has already been budgeted as overtime for him. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 20 Lehman/Well it says most of the increased wages will be set off by a reduction of over time. Craig/Right. Vanderhoef/And that was what wasn't in our information the first time. Craig/Yes and I apologize for that. Vanderhoef/And this makes more sense to me at this point but otherwise typically I do appreciate have, looking at all my needs throughout the city for new employees for new status at one time. Lehman/This is reclassi~cation basically. Vanderhoef/With that explanation I'm satisfied. Craig/I call it a reclassification, we're looking at it a little different as Dale said because it's just so clear cut that for these two positions that your sort of vacating a job and creating a new job instead of taking a job and changing it. Lehman/Right. Helling/Technically it is not a reclassification it is creating an administrative position for specific purposes, the fact that we then eliminate another position is you know sometimes we would do that, sometimes we might not want to eliminate that other position but generally speaking in a case like this that' s what we would do because there is somebody in that other position who in affect is doing supervisory work and they're not being recognized for it. Lehman/OK. Pfab/While we're on that at what, that went from a contracted position to an in house, but before it went to a contracted position was that also in house? Craig/No but we had contract cleaners from the time we opened the building in 1981. Pfab/Okay. Craig/We've used contract cleaners up until FY99. Champion/Thanks. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 21 O'Donnell/Thank you. Crystal clear. Lehman/Okay. Kanner/I have a question about number 16 about the. O'Donnell/Is that under consent calendar? Pfab/No, page 11. Kanner/Item number 16 Solid Waste Commission dissolving, this perhaps is for Eleanor, if a staff advisory committee is formed is that a public meeting? Dilkes/Not if that's appointed by the City Manager. Kanner/And Steve for number 20 the agreement with Hancher for the performance at the Senior Center, why do we have to do this? We've had stuff from UI before and. Atkins/I don't know evidently this was some kind of an agreement that we had to enter into before this could occur and I certainly it was no big deal Hancher. Dilkes/Hancher is requiring it. Atkins/Yea Hancher is requiring it so I figured okay. Vanderhoef/Does it have to do with who has what kind of liabilities? That' s all I could figure out when I started looking at it. Atkins/I thought it was more, don't laugh, I thought it was more artistic protecting the see you're going to laugh at me aren't you? Lehman/No we would never laugh at you. Dilkes/Let me get it in front of me and I can. Atkins/But I did not think it was liability I thought it was just simply protecting the interest of Hancher. Kanner/It doesn't have to do with because they have unions for setting up, they have a union contract. Atkins/It could be. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 22 Kanner/That this is something that they say. Atkins/Steven that I can't answer. The way it was explained to me Steven that' s not the case. Pfab/Could that be something that could we find that out by tomorrow? Atkins/Sure, we could ask. Lehman/Find out what? Pfab/What this is about, a little more information or clarification is all. Atkins/Okay we'll get that for you. Lehman/Okay any other agenda items? COUNCIL APPOINTMENTS Lehman/The Board of Adjustment we have no applications, Board of Appeals. Kanner/Charles Maas. Lehman/Are we okay with that? Vanderhoef/Fine. Lehman/Housing and Community Development Commission one appointment to fill a three year term and. Champion/(can't hear) Rick Spooner has been on for a short time, wasn't he fulfilling an unexpired term? Vanderhoef/No he was on the Human Rights. O'Donnell/Human Rights. Lehman/He was on Human Rights. Vanderhoef/I'm interested in Gretchen Holt, I've known her for quite a long time and she has quite a varied background and I think she might bring something. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 23 O'Donnell/I like her too. Vanderhoef/Very useful. Kanner/Sandra Schutt has some experience too as housing specialist and Habitat for Humanity person I think those two look like they have some good qualifications. Gretchen and Sandra. Lehman/Well do we have, we have Gretchen, how many would favor Gretchen? Champion/I'd go with Gretchen. Lehman/All right we have Gretchen for the Housing and Community Development Commission. The Human Rights Commission, we have lots of folks. Vanderhoef/Well for the one year, should we do it first? Lehman/Let' s do the one year first. Vanderhoef/I'd like to look at Ernie Cox, I've know this young man for some time, he comes to our Council meetings and he's very quite, he never comes to the dais but he's here because he's interested and I've been encouraging him to apply for a Commission of some description and this is his first application. O'Donnell/Sounds good. Lehman/Do we have, I mean are there four people who would concur with Mr. Cox for the one year? O'Donnell/Sure. Champion/I will. Lehman/All right Mr. Cox is the one year and that' s. What' s his first name? Vanderhoef/Ernie, can you remember that? Would you like me to say that one more time? Lehman/I just wanted to hear it said publicly. Vanderhoef/Oh Ernie. Lehman/All right the three year terms we need three appointments. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 24 O'Donnell/Lisa Beckman would be a good one. Vanderhoef/I think so too, I was very impressed and she called. Champion/I didn't get back to her but she did call. Lehman/All right we have Lisa Beckman suggested. Vanderhoef/Okay and Krishna Das I've heard some very good things about it, and I like his resume with what he puts forth with broader look at the world, I think its. Lehman/Das. Vanderhoef/Das is the last name, you pronounce it. Lehman/Krishna is that right? Champion/Krishna Vanderhoef/Krishna I think. Lehman/Krishna I don't know. Vanderhoef/But this would give more diversity on our Commission also. Lehman/Well we have currently we have five males and two females now. Vanderhoef/Currently we have what? Lehman/I'm sorry I read the wrong one. Vanderhoef/No we have 5 females. Lehman/Four females and one male currently. Vanderhoef/Yea so. Lehman/Ernie is adding a male. Champion/Right. Vanderhoef/Lisa would add a female and Krishna. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 25 Champion/Would add a male. Vanderhoef/Would be another male. Champion/I also liked Paul Retish. Vanderhoef/I do too. Champion/Joan Jehle has done a good job but she' s (can't hear). Pfab/I would be for Paul which he already. Lehman/Well I would agree with you but if I was going to do it with one Heather would be the Commission that I'd put her on, she's good. Vanderhoef/The absences are the things that kind of turned me on, after two terms. Lehman/Well we have three names. (END OF TAPE 00-103 SIDE TWO) Wilburn/Keri Neblett she' s been real active with some of the youth serving agencies in town so I think she would have that perspective on some of the issues that younger folks might face but also her work with the Women' s Resource Action center and I believe also (can't hear) program would give her knowledge about other issues of discrimination that persons from those groups, I would support her. O'Donnell/Sounds good. Vanderhoef/If we add. Lehman/Steven. Vanderhoef/So that' s four we're got on the table. Kanner/I don't know if I'm pronouncing his name correctly Entrill Williams. Lehman/Antrell Kanner/Antrell Williams I think it's the perspective that' s needed, he mentions himself as a young black man that has a unique perspective and I think that' s really needed in this town to have that. And also Shelly Mackel-Wiederanders law student works This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 26 with DVIP is interested in the education that the Human Rights Commission does. I think those are two good people. Lehman/This is a good group to draw from. Vanderhoef/Good bunch of folks. Lehman/It's too bad we can't do for all. Vanderhoef/Shellie is just headed towards law school is that correct? If I remember her application. Wilburn/Sounds familiar. Vanderhoef/For the August class. Kanner/Is she for the August, there were a few law students in there and I don't think. Vanderhoef/I think she was and I looked at her qualifications and she was very qualified, that first year in law school and then trying to work with education programs, I don't know. Lehman/That' s a pretty big load. Vanderhoef/That' s a pretty heavy load I guess is what I was thinking when I looked at comparing some of the other. Lehman/Well how many? Lisa Beckman was the first name suggested. Pfab/That's fine. Lehman/Are there four people that would go for Lisa Beckman? O'Donnell/Absolutely. Vanderhoef/Yes. Lehman/All right Lisa Beckman has got one of the three year terms. How about Paul Retish? Pfab/Yes. Lehman/Are there four people for Paul? This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 27 Vanderhoef/OK. Pfab/Yes. Lehman/All right Paul Retish is, we need a third person for the three year. Vanderhoef/I really would like Mr. Das, I think he'll. Pfab/Who? Vanderhoef/Das. Lehman/Krishna Das. I assume Mr. Das is a student. Vanderhoef/He is both teacher and student. Lehman/Lives at Hawkeye Court. Vanderhoef/At the University. Champion/And Ross which one did you? O'Donnell/Keri Neblett and I liked that idea. Wilburn/Keri. Champion/Keri Neblett. O'Donnell/Yea, she seemed like she. Pfab/I'd go along with Keri. Champion/OK I'll support Keri. Lehman/How many do we have for Keri? O'Donnell/Everybody. Lehman/Okay Keri Neblett is the third appointee. Okay Parks and Recreation Commission we have two appointments. Kanner/Who is the fourth one now? This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 28 Champion/The fourth is Ernie Cox. Lehman/Ernie Cox is for the one year, that was the first one. Kanner/Okay Beckman, Neblett and who else? Karr/Retish. O'Donnell/Parks and Rec. I'd like to see Matt Pacha and Nancy Ostrognai. I work with Nancy on the Seats Advisory Committee and she' s bright, she' s ambitious and I think would give us a voice that' s needed on the Parks and Rec. as far as accessibility (can't hear) with parks. Pfab/I'd second that. Wilburn/I'd agree with that. Champion/I'd support both of those people. Vanderhoef/Yes. Kanner/Who was the first person? Lehman/Matt Pacha. O'Donnell/Matt Pacha and Nancy Oste. and I'm just butchering. Pfab/Ostrognai. O'Donnell/What is it Irvin? Pfab/Ostrognai. Lehman/I'll butcher it tomorrow night so just. All right are there four people for Matt and Nancy? O'Donnell/Yes. Lehman/Public Art and Advisory Committee there were no applications. Senior Center Commission we have Chevalier Monsanto and now I see that Charles Thayer has also applied. Do we have. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 29 O'Donnell/Chevalier Monsanto. Champion/Well he's only serve a partial term. Vanderhoef/I think he should be reappointed. Lehman/Are there four people who want to go with Chevalier? Champion/Yes. Lehman/All right. Atkins/I think he also goes by Al so it will make it easier on you tomorrow night. Lehman/At. I was going to say Mister. Okay Housing Rehabilitation. Kanner/Don't we need another? Aren't there two? Champion/One. Karr/The Senior Center has two and you have two applicants. Champion/I guess Charles. Kanner/I think Charles. Vanderhoef/Chuck there. Kanner/He's been around for a while, veterinarian. Vanderhoef/He's also been very sick and in the hospital. Champion/Oh has he? Vanderhoef/Yea I don't know when this application went in. Kanner/Just in the last few days. Lehman/I know there are only two applications and rather. Champion/Filed November 17 so he must be okay. O'Donnell/Shall we not appoint him? This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 30 Lehman/Anybody interested in readvertise? O'Donnell/Readvertise and see if we can't increase the pool. Champion/No I think we should (can't hear). Pfab/Is there an objection other than the fact that he was sick? O'Donnell/No I just like to have more of a selection, two of them. Pfab/Will the committee die? O'Donnell/Not in danger of that. Pfab/Well we had a precedent of that. O'Donnell/No we have not. O'Donnell/We advertised several times for that. Vanderhoef/Well Chuck will resign if his health goes bad. Pfab/There was a little bit of sarcasm in that. O'Donnell/I understand that. Lehman/Do you want to appoint Chuck Thayer? Champion/I do. Pfab/I do. Lehman/We've got it. O'Donnell/(can't hear). Lehman/Okay Housing Rehabilitation Program. Do you want to take five before we go to Housing? Champion/I'm sorry Ms. Vanderhoef is going to leave, we can't go on without Dee. Vanderhoef/I'm going to go down the hall. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 31 Lehman/So you've got five anyway. BREAK Lehman/We're ready. Champion/You know I'd like to suggest. Lehman/We're going to have, we have a suggestion coming her from. Champion/That we do hold off on the Senior Center Commission (can't hear) that we get two more applicants, I really think we should have more than two applicants for those positions, are the four people that agree with me? Vanderhoef/Yes. O'Donnell/I agree with you. Champion/I agree with me. Wilburn/Sure. Vanderhoef/Okay did you have that going? Lehman/The Senior Center Commission will. Karr/Well I have a lot of conversations going. Which one? Vanderhoef/The Senior Center. Lehman/Will readvertise. Karr/Both positions? Champion/Yes. Pfab/Oh you leave the room and. Kanner/What happened? Pfab/Your support disappeared. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 32 Champion/I just suggested that we do postpone the Senior Center Commission and reopen it for more applications and four people agreed. Pfab/Well now is there assurance that they'll be here if they when we come back to do it again? Lehman/You know that' s one Commission you'd better grab them while you can. Okay Steve your up. Housim~ Rehab. Prol~. Districts and CDBG Allocations (1P6 of 11/9 pkt. and Agenda #22) Steve Nasby/Housing Rehab., in your packets for this council meeting there are a pair of items, one is designating a revolving loan fund and the second one is designating some areas for our Housing Rehab. program as priority areas. In your November 9 packets there was a housing condition study, I don't know if you have that available to you it looked kind of something like this when you started, it was a rather lengthy document that our division put together and Angela Williams whose one of our associate planners put this together with one of the interns. We hadn't done a housing conditions study since 1988 and let me back up just a little bit this study it's called a wind chill study (can't hear). Pfab/(can't hear). Nasby/Yea it is and it is very descriptive because it does not view the interior condition of the houses, only the exterior conditions as noted by an observer so that's why it's deemed wind chill study and it looks at exterior conditions, such as roofs, paint, sidings, chimneys, windows, doors that type of thing so the purpose of the study really was to provide us with a snapshot of the current housing conditions in the community and to identify areas that may be in need of some rehab. focus and like I said the last study was done 1988 and they only surveyed 247 houses so it was a very little survey at that. In the 2000 study we surveyed over 8300 households and of those about 4650 were single family detached units which is about 50 percent ofwhat's in the whole community. Let me, the map you may recognize the map I don't know if it came out in color on your computers or not these are the 12 study areas that we looked at and what we did was we couldn't cover the whole community nor did we feel it was necessary because a lot of the newer developments wouldn't have deteriorated housing stock yet so what we did was looked at three criteria, age of the housing stock, the level of home ownership versus owners versus renters and then also income. We were able to pull by census information which census tracks had predominant of low and modern income households that our program would serve. This was not a perfect way for doing it but it helped us narrow down the area and then the information that was This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 33 provided in your council packets broke down each one of these areas and told you how many housing units were in each one, and how many of the units were in good fair condition. And I think the categories were excellent condition, which were no deficiencies, good were where the unit was structurally sound but there might be evidence of some surface wear where it might need repainting that type of thing. Units in fair condition which showed significant exterior wear and maybe some structural deficiencies and then poor condition which is a very deteriorated house something like the foundation may be cracked or a wall is pulling away or there' s water damage that we could see. So these were the areas that we looked at and some of the highlights of the study show that overall of the 8,000 plus units that we looked at that either 88 percent were in either excellent or good condition and of those I believe that 84 percent were single families in good or excellent condition and 93 percent were multi-family so there' s a little bit of discrepancy between the single family multi-family part of that probably is due to our good housing code enforcement. I think the condition of the single family stock has improved due to us having housing rehab. program for 20 years so. Pfab/Due to what? Nasby/Us having a housing rehab. program for 20 years, we've probably assisted 4 or 500 households over the last 10 to 15 years fairly easily so. The survey did find however that there are 571 homes that are need of major repairs and that's about 11 percent of all the single family housing units that were looked at and as you remember major repairs were fairly significant structural deficiencies and then we also had 3,096 units that needed minor repairs and that was more or less painting and items like that that were minor surface wear so that' s kind of the survey in a nut shell. Did anybody have any questions on the survey or any of the areas? Vanderhoef/In what criteria did you use to decide on the areas to target then? Like percents or? Nasby/Yea, looking at, yea the second item is designating these areas and I wanted to do is if your interested I've got the areas that we're asking to designate are areas 2, 4, 6, 7 and 12 and the way we picked those five areas we looked at the areas that had the highest degree of houses that were either in poor or fair condition and then we also looked at on another map that we have areas that had high concentrations of lead paint and that' s something that the U. S. Department of Housing and Urban Development is pressing upon us is to go out and address lead paint and 2, 4, 6 and 7 have probabilities somewhere between 80 and 90 percent of having lead paint somewhere in the unit. Number 12 didn't have the highest degree of lead but it did have the highest degree of housing rehab. needs so we felt like we she include that. Irvin. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 34 Pfab/So basically when you did an overlay on these with the lead paint they pretty much sorted themselves out. Nasby/A lot of them match up yes, the lead paint is generally in the older parts of the community, any homes pre 1940 there' s probably a 90 percent probability of it having lead paint. Ifit's built before 1960 it's about an 80 percent probability and anything after there to 1978 is about a 62 percent probability so obviously the older areas of the community have the highest degree of lead somewhere in the structure. Lehman/Steve what you're really asking for is the revolving fund to be set up for about $200,000 a year for 5 years. Nasby/That' s another piece of this yea, the, what we want to do is designate some of these areas and like I pointed these are the areas that were individual maps in your. Champion/Can I ask a question please. Why are they concerned with lead paint on the exterior of the house? Nasby/Why are they what? Champion/Why are they concerned with lead paint on the exterior? Nasby/Because the lead paint can be disturbed, sanding, replacing windows, scraping of the house and then it gets the lead particles in the air and it's hazard to the family that lives there and can get into the dirt and so there' s lead paint anywhere in the house. I believe. Champion/How did we survive in our house for 30 years? Lehman/You don't even look that old. Kanner/Are you assuming that if there' s lead paint on the exterior there' s probably lead paint on the interior also? Nasby/That' s a fair assumption but we're pretty much depending on the age of the structure to determine which ones have lead and which ones don't. Kanner/Well I guess my point it' s not just the exterior that' s probably a problem it' s the interior also we're assuming with the age that there' s going to be problems inside and outside. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 35 Pfab/Yes and again like you said if the wind examination. Just go through the neighborhood. Nasby/So anyway we are asking the Council to designate those five areas that I had showed you earlier (can't hear). Pfab/Could you give those numbers again just? Champion/2, 4, 6, 7, and 12. Nasby/That' s correct, those are the areas and like I said those are the ones we identified as the five neediest given the amount of rehab need and the probably of lead paint. Pfab/I certainly have no trouble with that. Nasby/Whereas I think I told you in the community as a whole about 11 percent of the units had either poor or fair condition and these areas in the aggregate about 20 percent of them are fair or poor condition. Lehman/And these homes will qualify based on income level of the owner to the property. Not going to go in and fix somebody' s house that can afford to fix their own. Nasby/Income level, no what this will do if we get the areas designated as it will allow some flexibility in our program because right now it's a case by case by case where every single home owner has to be 80 percent of the median income or below. If we designate these areas HUD lets us do an area benefit which means a majority of the people in the area that we designate have to be low mod. and in the aggregate for the areas that we're asking about 68 percent of the homeowners in that area are low mod. Lehman/Oh that' s great. Nasby/We would like to assist some of the other homeowners that may be a little bit over that 80 percent threshold maybe with some other funding and that' s one of the proposals is to maybe see if we can leverage some GO bond funding where we might provide long term long term low interest loans to the homeowners who can afford to pay it back and then maybe ifthere's a little bit of work that needs to be done because of the lead factor we can make a small grant out of the federal dollars to those and as an incentive to get the work done. Vanderhoef/So tell me what are the guidelines that have to be met in rehabbing these houses if they are deemed lead paint? I presume it's a lot more expensive process to clean to do it in a safe manner? This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 36 Nasby/It is, we will have to have lead certified contractors for one and that' s something we're working on now to build capacity and it will add some cost to it which is why we're finding some of the homeowners we're serving now is they're less likely to take on the housing rehab. program for a project because they're going to have to go for these extra costs and what we're hoping to do is apply for a lead grant but we also may turn some of the CDBG dollars we have now into the small grant that may cover some of those added costs so they won't be more dollars out of pocket so it will be very similar to what they'd be doing now while stressing the lead hazard that we're mandated to address. Vanderhoef/So your saying that the possibility above and beyond the revolving fund that we could apply, once we have these designated areas then we can apply for some other grant moneys specific to lead paint. Nasby/We can do that regardless of the designation of the areas but this would give us a very good place to start. We could do it community wide but we want to start with these areas that we've identified right now. Vanderhoef/OK I know Cleveland and a couple of other larger cities have done some really big lead paint. Nasby/Yea right now I believe the only one in Iowa is Dubuque and they're on the I think the third year of a lead grant of a three year lead grant and they're the only ones right now. Vanderhoef/And what kind of dollars are we looking at coming in those kinds of?. Nasby/I believe the City of Dubuque had a grant, without having it in front of me, I believe it was somewhere in the neighborhood of a million or a million one a year over three years. Vanderhoef/Okay. Nasby/But they had a very large track they were taking on, they were also a pilot so they were taking on additional responsibilities for training, contractors and doing some of the things we're not going to be doing, that we'll just be taking on the lead project. Vanderhoef/And what does it take to get certified as a contractor to rehabilitate? Nasby/We have a, we've sent our housing rehab. staff to the State Department of Health' s training, they've gone through three days of training and testing are This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 37 certified. For a contractor they can either send one person like a foreman or an owner to that training and go through the whole three day workshop and then they can come back and train their staff or we can have, we're going to have somebody from the State come out here and give a one day 8 hour lead work safe work practice session that will then let the employees go out and work on these projects and have that certification. Vanderhoef/That sounds like a good idea. Nasby/Yea building this capacity is going to take us a little time but. Vanderhoef/And do we have to pay, if we were to do a one day program would we be paying the state for this training? Nasby/That' s a good question, I don't know, I've talked to the Iowa Department of Economic Department and the State Department of Health about doing an on-site training, they've done one for their contractors, they did it in Des Moines where the state put down the training, they also paid mileage, hotel and I believe the food costs for the contractors to come to I believe it was in Ames to come to that training. We want to do something similar here, every year we do have a contractor workshop and we would hope to get maybe Rita Gergely or somebody from the State Department of Health to come out and do that one day training. How we're going to plant some incentives in there to get contractors to come we're still thinking about but we may have to pay someone to come or have our own staff do it, they're certified to do it but it's the time it would take for them to prep., bring on all the materials and then there' s potential liability we're using your staff to train the contractors so if they did something wrong they say well that' s what you told me to do then we'd take on that liability, we're hoping to avoid that by having the state come and do it. Vanderhoef/And would the federal lead paint grant be available to use some of those dollars for training? Nasby/Quite possible yes, yea but these are regs. that went into affect September 15 and we applied for a 6 month waiver and received it but we will have to start applying the new standards by March so we probably will not be able to get that lead grant submitted and anything back in that short of time, it's going to be a while, so right now we're going to have to make do with the dollars that we have. Kanner/Explain to me how we're going to set up this initial funding of the revolving loan thought and how it would affect what' s available from our CDBG and home money. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 38 Nasby/Okay let me move into the funding since there are some questions. What we would like to do is change the housing rehab. program, right now it's just a program account where we get allocated dollars out of the community development block grant and home allocations, we go out and do the projects and then we also have loans with the homeowners. And when those homeowners repay we put the dollars back into the general rehab. project into the general CDBG fund, like a non profit or for profit or someone else who uses those CDBG dollars, they just recoup them and use them for their own uses. We want to do the same thing with rehab. rehab. has about a 1.7 million dollar loan portfolio out there and we want eventually would like to make the rehab. program self sufficient so we want to be able to keep the program income coming in but at this point we don't have enough dollars to do that so we've housing the Housing and Community Development Commission to set aside dollars instead of us going back and asking them for an allocation annually year after year after year we wanted to kind of have a stable base of funding so we know what services we can offer, we know what programs we're going to have available and it also gives us kind of a bit of an advantage in applying for other funding because we say well we know what we have next year versus well we won't know for six months. It's much more difficult to try to raise those dollars and as far as what percent of it is we've gotten I think over the last 5 years an average allocation of about $341,000 so the $200,000 that we're asking plus our program income that we would retain is a little bit less than we've been getting so it wouldn't be a big chunk out of the dollars that are available, it would actually be a slight reduction. Vanderhoef/When you talk of sometimes your saying, your calling it a loan fund, then other times your talking about grant, now when I hear grant I'm thinking no interest and when I hear loan I'm thinking interest at least some. Nasby/Dee the majority of our money' s probably of what we loan out to the homeowners probably 90 percent plus is in a direct loan, it's either a pay back loan or a conditional occupancy loan which means they pay us off if they sell the house or they move or something like that. Vanderhoef/But with or without interest? Nasby/They do have an interest charge on them and it's generally, I think the conditional occupancy loans excuse me have a one time 5 percent charge, it's 5 percent of what the loan amount was and then the payback loans have I believe we changed it be 0. 1 percent for payments which is kind of in line with what the other CDBG and home recipients have been getting. And then the grant, what we're hoping to do with is making just a small portion of the rehab. project a grant to deal with those added lead costs but the homeowners are reluctant to take on the additional work they wouldn't normally do but because of the lead regs. they have to take that on. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 39 So like in one case we had someone who wanted to side their house versus repainting it and it was $6,000 cheaper to do the residing and that would be fine versus repainting the house and so they would choose putting siding on because it was a historic district and things we had some problems about putting the siding on. So how do we make that work to everyone's benefit? We're talking about doing a small portion of the CDBG dollars or the lead grant if we apply for it and receive it a small port of it as a grant so that we can recoup a majority of the money' s but still yet provide the incentive for them to take care of the lead. Champion/Well it sounds like a great program, and what you're doing with this program to is preserving our older neighborhoods and the housing stock and allow the affordable housing in this town in those neighborhoods. Not all of them are affordable but a lot is (can't hear). I think like it sounds great. Nasby/Well so far all of our houses we've assisted are under 80 percent median so yea it's affordable house to them because they own it. Vanderhoef/Okay then the question comes for me with housing in some of those areas there' s a lot of rental housing in there, but the rental housing goes to low and medium income families. Will the grants be available to a property owner who rents? Nasby/Right now our housing rehab. program is for homeowners only, we used to have a rental rehab program and it was ending up about 6 or 7 years ago when I came due to lack of interest by the property owners but they can also come in and apply for any of our home dollars so if you have a landlord that own some properties and wanted rehab. they do have an avenue to apply for some of those dollars but it would be through the regular CDBG and home cycle instead of through the rehab. program at this point but if it's something we want to expand on we sure could discuss it. Vanderhoef/Well I'm thinking specifically because of the lead because so many of those homes are rented to families with small children which is the largest problem with the lead and how do we encourage property owners to rehab. the lead part of their properties? Nasby/Yea and if we end up putting together a lead paint application that' s something we sure could talk about including. Vanderhoef/That one I would like to look at at that point. Nasby/Okay. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 40 Lehman/Call it Operation Get the Lead Out. Nasby/Get the lead out. Champion/Thank you. (All talking). Nasby/Did anybody else have any questions? We're straightforward on this? Vanderhoef/Yes, great idea. Atkins/Steve before you sit down, Council do you know Angela? Angela is the planner who's responsible for the project, she's waving at you. Vanderhoef/And thank you Angela, great job. Nasby/I anticipated having some questions so I could call her up here. Atkins/Oh that' s all right. (All talking). Atkins/Angela makes you look good so she needs the credit. Nasby/Thank you. Lehman/Thank you. Champion/Thank you. COUNCIL TIME Atkins/Ernie under Council time before you all get started one item I wanted to bring to your attention. I received a call, Steve I want you to hang around a minute. An inquiry from Kathryn, Kathleen Reinqest, HCDC chair and Irvin has asked for a packet of the HCDC information that they traditionally get like for their minutes to be sent to him, which is all public information but I want to bring it to your attention because inevitably when one Council Member gets more information than another council member it would be my intent unless you tell me otherwise that I would send Irvin the packet of information or any of you and I would send it all to the rest of you also unless we hear otherwise. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 41 Pfab/That would be a great idea, I'm not, it's not information that' s secret, it's, there' s just so much in it. Atkins/I understand Irvin, I just wanted to bring to the Council' s attention. Pfab/That's fine, I think it's a great idea, I never thought of that because I didn't see much many people having a great interest in that. Atkins/Well my concern is, see my concern is I want the Council equally informed on these issues and so, the tradition has been we have not done that. Vanderhoef/What do you see that you're going to get from this packet? O'Donnell/What's the benefit yea? Pfab/Oh there's so much information in it that' s. O'Donnell/But what? Vanderhoef/But is it important for us at for making policy decisions? I guess that' s my question. Pfab/For my own information I felt that there' s so much background information in it that I just felt that to make a decision I should be informed. Vanderhoef/Like what I guess I'm still a little fuzzy on. Pfab/Well okay what it's a million dollars where does it go and where do you arrive at where does it go? And try to understand people call you and want to know what about this what about that, well I just think the idea to try to be a council person is to be as informed as you possibly can. Kanner/I would applaud you for taking the initiative to do this and it's public information and I don't think we have to let other Council Members know I think we're smart enough to go and. Atkins/I have a little trouble with not letting other Council Members know Steve that' s Kanner/That' s public information, like you let every public person that requests information we don't put it out there, this is public information and other Members are welcome to request it too. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 42 Pfab/See a lot of times. Atkins/I think we're picking a fight we don't mean to, I brought a request, I bring it to all of your attention so that I'll send you all the same information. Lehman/Right. Atkins/So you're all equally informed. Kanner/I don't want that information, I'll make a special request myself if I do I might I intended the meetings last year, I thought it was worthwhile to hear what they were saying and see the presentations. Atkins/This is up to you guys. Pfab/Without, when I'd go to a number of the meetings, and without the background information you know you were sitting there. O'Donnell/We're getting off the subject. Lehman/The only point is when one Council person requests information Steve is telling uS. (All talking) Lehman/All get the same information, that' s the only. Atkins/So that' s my intent to send it to all of you. Lehman/Unless if you don't want the information tell Steve so we don't you know waste a lot of paper, if you're not going to read it, you don't want it that' s fine. Atkins/Okay. Karr/Okay so just to clarify then it's going to become part of the permanent record. Atkins/Sure. Karr/And on your CD's because if all said. Champion/No I don't want it on my CD's. Karr/Well I just want to clarify that. You can't all 7 get it and I not maintain it. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 43 Champion/Oh we're not all getting it. Lehman/Wait a minute. What are you saying Marian? Vanderhoef/It has to go on the CD. Karr/I thought you had just agreed that you would all get it and if you were getting it I need to keep a file copy because all 7 of you have that information and are privy. Lehman/Wait a minute. Champion/(can't hear) I don't want it on my computer. O'Donnell/I don't want it on mine. Lehman/Marian will this information be supplied on the CD? Karr/If all 7 of you get it yes. Lehman/If not it will be, if lrvin is the only one who wants it you'll do a hard copy? Karr/Correct. Lehman/All right. I don't choose to receive it. Champion/I don't either. O'Donnell/I don't either. Champion/And Steven doesn't want it either. Kanner/Well at this time but there' s other information that I want then from Committee' s and so forth that they're getting. Atkins/I'm not into that I'm just telling you I had a specific request that I brought to your attention and if there' s another specific request I'll bring to you again. Lehman/But I think that we, as long as I've been on Council, it's customary that when one council person requests information the entire council receives if they want it. Atkins/It's customary for me folks. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 44 Lehman/If they want that information. Atkins/Yea. Lehman/All right so Marian it probably isn't going to go on the CD. Okay. Atkins/That's all I've got. Lehman/Other Council time. O'Donnell/Well just a quickie here, in the paper a couple weeks ago it may have been last week there was an article on the editorial page about the Englert Theater and it basically said now we have it now leave it alone and not another penny and in another paper which I considered a very negative comment, and in another paper we had a very positive comment about the leaf pick up we had in Iowa City and it's just very refreshing to see a positive comment in a local newspaper about a city function and I was pleased to see that. Champion/Well it is an incredible program and it works very well. O'Donnell/Yea it's really neat. Champion/The thing I want to bring up and I think we ought to seriously consider is I think the council should talk about a consider sending a letter to the, if we're all in agreement, to Mary Sue Coleman that they rehabilitate and restore the football field for several reasons. Number one if they move that football field to the west side it will really damage Iowa City businesses I think because they'll tend to go to Coralville. Secondly I think I've heard watching a football game yesterday that commentators I wasn't watching it I was half listening, were commenting on the fact that all the football fields in the NFL now, and all the baseball fields and all the basketball all look alike except for the few older ones, this just happened to be an older stadium yesterday and how pleasant and nice it was to have a stadium with some character and I think it's to our, to this town economic well being that have stadiums be maintained where it's at. I also think it's important that you have a stadium with a lot of character I mean just aesthetically to me it's much more pleasing than a new stadium so I think it's something you ought to think about but I think it behooves us, a City Council interested in the economic well being of Iowa City that have the stadium stay within the Iowa City center. Lehman/I think they're looking at spending millions of dollars redoing the south end zone. Champion/And you think a new one is going to be cheap? This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 45 Lehman/No, no, I don't think there's any thought whatsoever to a new one. Champion/Oh no, but she' s getting pressured to move that stadium, I don't think that' s a decision actually been made, I don't think so. Kanner/I think it is worth discussing Connie it's a good point to bring up and to look at. Vanderhoef/Well I don't disagree with you that. Lehman/Oh I agree totally. Vanderhoef/That we do need to keep it in the community and close to the campus, it's not only for the City of Iowa City but it's also for the students where they can get to it and participate. This is a nonalcoholic activity. Champion/But a lot of people do walk to that stadium (can't hear). Vanderhoef/Oh absolutely and the infrastructure that has to be put in if you move it unbelievable. Pfab/There was a letter in the packet about maybe a possibly a spring leaf pick up, does that make any sense? Atkins/No it doesn't, unfortunately Irvin we get that request every year and I would prepare a letter for you, the simple explanation is the same crews that clean up the sand, prepare curbs, do everything are the same people who pick up leaves, we simply can't do both jobs. And I'll prepare a letter for you that explains it, the other thing is that storm water management requirements are such that we've got to get that sand off the street, it would be nice to have a spring time pickup but it's the same people and we just can't do two things with the same people. Pfab/I, it was just a question. Atkins/I'll prepare a letter for you. Vanderhoef/It's the pin oak leaves that are the problem. Lehman/One thing Steve if we could have some time prior to the next meeting a list of the money' s that the council allocated last year for public projects such as 4th of July. Atkins/Community events, human service agencies, okay. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000 November 20, 2000 Special Work Session Page 46 Lehman/Memorandum, you know we had said last year it would be kind of nice to have a commission of some sort and obviously it isn't going to work but I think prior to receiving all these requests from the public that we at least know the amount of money we spent last year, perhaps have a target to shoot at rather than taking one after another after another, we say that last year we spent X amount of thousand dollars and this year we anticipate spending whatever. Wilburn/Give ourselves some frame of reference. Lehman/No we haven't done that. (All talking). Vanderhoef/We do it at budget. Lehman/Yea we do but we just take, but Jaycees come in and ask for $10,000 and we give it to them, and somebody comes in and ask for this we give it to them, but if we say this is the amount of money that we're going to spend and stay within our own budget just like we do CDBG money. Atkins/I'll prepare that for you. Lehman/I mean just give us a target. Vanderhoef/But the gram program is what it really is. Atkins/That's all it is. Vanderhoef/So if we've got this money dollars we want to set a time period you know that we must have our requests by a certain time. Lehman/All right guys we're out of here. Atkins/Good night all. Adjourned 8:35. This represents only a reasonably accurate transcription of the Iowa City council meeting of November 20, 2000. WSll2000