HomeMy WebLinkAbout2000-09-12 Info Packet of 9/7 CITY COUNCIL INFORMATION PACKET
September 7, 2000
SEPTEMBER 11 WORK SESSION ITEM
IP1 Memorandum from Planning & Community Development Director and City
Engineer: Iowa Avenue Streetscape Project Construction Schedule
IP2 Memorandum from Mayor: Council Laptop Computer Policy
MISCELLANEOUS ITEMS
IP3 Memorandum from Council Member Kanner: Mechanisms for Council
Discussion and Action regarding Allegations of Improper Council Member
Conduct
IP4 Email from Council Member Pfab: Press Release
IP5 Memorandum from City Clerk: August 14 Council Work Session
IP6 Memorandum from Personnel Administrator: Firefighter Recruitment
IP7 Memorandum from Acting Traffic Engineering Planner to City Manager:
Follow-Up Information on Traffic Counts Taken in Conjunction with Evaluating
Traffic Calming Measures on College Street and Washington Street
IP8 Memorandum from Community Development Coordinator: FYO0 Annual
Performance Report [report in Council packets only]
IP9 Memorandum from Associate Planner Kugler: Historic Preservation
Commission Review of the National Register Nomination of the Ned Ashton
Residence - 820 Park Road
IPIO Memorandum from Library Director: Advisory Committee on People with
Disabilities
IPll Memorandum from Civil Engineer Knoche to City Engineer: Neighborhood
Pre-Design Meeting for the Mormon Trek Boulevard Improvements - Melrose
Avenue to the Iowa Interstate Railroad Viaduct
IP12 Letter to Public Works Director from A.L. Godlberg (Iowa DNR): Wastewater
Facility Information
IP13 Email to Web Developer from Martyn Wolfman: Visit to Iowa City
September 7, 2000 Information Packet (continued) 2
IP14 Iowa City Police Department Monthly Bar Check Report - August 2000
IP15 Memorandum from Economic Development Coordinator to Department and
Division Heads: Guide to Opening a Business in Iowa City [guide in Council
packets only]
IP16 No item
IP17 Letter to Parks and Recreation Director from Don Winter (Iowa Babe Ruth
League, Inc.): Appreciation
IP18 ScanIon Gymnasium Jr High After School Activities and Special Events
IP19 Building Permit Information -August 2000
IP20 Minutes: June 29 East Central Iowa Employment and Training Consortium
IP21 Minutes: June 29 East Central Iowa Council of Governments
IP22 Minutes: June 29 Chief Elected Officials, Local Elected Officials and Regional
Workforce Investment Board Meeting
IP23 Minutes: July 21 East Central Iowa Council of Governments Executive
Committee Teleconference Meeting
IP24 Library Annual Report - FY2000 [Council packets only]
City of Iowa City
MEMORANDUM '
Date: September 6, 2000
To: City Manager and City Council
Re: Iowa Avenue Streetscape Project Construction Schedule
Phase II of the Iowa Avenue Streetscape Project, which extends from Clinton
Street to Linn Street, is scheduled to commence next spring. -We anticipated
beginning in March, weather permitting. This project includes sewer
reconstruction, the removal of parking from the center of the street, widening of
the sidewalks, the installation of new lights and street furniture, and the
installation of the Iowa Avenue Literary Walk public art project.
When the Streetscape Project was approved by the City Council, a majority of
the Council felt this project should not begin until the Iowa Avenue parking
facility, Tower Place, was operational. It appears that Tower Place may not be
completed until June, 2001. Consequently, the streetscape project may not be
able to begin until well into the 2001 construction season and may not reach
completion before winter of 2001, thus extending the project into the construction
season of 2002. This will result in a more extended period of time of disruption to
this corridor than we had anticipated or desire.
We would like the Council to consider allowing us to begin the streetscape
project in May after the University has recessed. This may mean up to six weeks
during which the parking would be removed from Iowa Avenue before Tower
Place is available for parking. This is one of the lower parking demand times of
the year and would allow us to proceed with the streetscape project, limiting the
extent of time there is disruption to this corridor.
Cc Chuck Schmadeke
Jeff Davidson
Joe Fowler
Kim Shera
Rob Winstead
City of Iowa City
MEMORANDUM'
Date: September 7, 2000
To: City Council
From: Ernest W. Lehman, Mayor
Re: Council Laptop Policy
In 1998 the City Council made the commitment to replace the hard copy weekly Council
packets with electronic packets. The electronic packets allowed Council Members to
retrieve documents and saved the City time and money in the printing and distribution of
hard copies. Long range plans call for the weekly packets to be made available on the
City's webpage to the general public as well.
In December of 1999, the City Manager wrote a memo addressing questions concerning
City Council Support Services, in which he reiterated the Council's commitment to
electronic packets and noted that Council Members could request a hard copy packet with
the understanding that a less expensive laptop would be offered if electronic packets were
not being utilized.
Previous discussions have outlined the City's policy and the State law on personal use of
City equipment.
City of Iowa City
MEMORANDUM
Date: December 21, 1999
To: City Council
From: City Manager
Re: City Council Support Services
Over the last few days it has been brought to my attention that a number of questions have
arisen with respect to the support services and City purchased computer equipment provided to
the City Council. As has been the past practice, the City Council, collectively, has reserved for
themselves decisions concerning the type and extent of support services that they wish to have
provided. When the Council began the use of electronic Courtall packets the City invested in the
purchase of the seven laptop computers and other support programs. If there are to be any
variances from this current policy, that is, an individual Council Member would request
something other than the adopted policy and practice, as your staff we feel compelled to direct
these requests to your attention. With that in mind, several issues/questions have adsen.
· Instead of the City purchasing Council laptops, can a dollar amount be allocated and
individual Council Members purchase their own?
Current Policy: Laptops are purchased by the City for City business. City support staff is
provided for all City-owned equipment. I do not believe City staff should be working on
personal computers. The City does offer employee purchases of personal computers with
the understanding that they are not serviced by City support staff. Departing Council
Members and employees may purchase their computers within established state legal and
City procedure limits.
Why do Council Members need laserfiche software loaded onto their laptops?
Current Policy: City Council agreed to use electronic packets and directed staff to implement
such a program. Laserfiche was selected because of its archival and retrieval capabilities.
Until a laptop is loaded with laserfiche software it is not possible to read the packets
electronically.
· Can a Council Member op{ not to get an electronic packet and continue with hard copy
packets? If so, will a Council Member retain the laptop?
Current Policy: These laptops were purchased because of the commitment to electronic
packets. Less expensive laptops could be provided if Council wished it for other purposes.
Document Services is available for word processing and/or dictation and desktop computers
are available for eraall communication.
· Can a Council Member set up secudty passwords for their files for privacy purposes?
Current Policy: Laptops are to be used for City business. It is essential that City support staff
have access to all programs on City Council laptops in the event a problem should arise.
This is an operational requirement for all City computers. It is not uncommon that a problem
may be a result of documents coming from outside the City's sphere and contain a virus.
I will place this matter on your January 4 organizational meeting in order that you may resolve
these issues.
cc: Information Services /,//~2~
mgr/mern/council.doc
MEMO
To: City Council
From: Steven Kanner 5 ~ t<
Re: Mechanisms for Council Discussion & Action Regarding Allegations of Improper
Councilmember Conduct
Date: 9/6/00
Recently there have been general allegations of improper conduct - in the form of improper
contact - made against a City Council member. I would propose that City Council, at a Work
Session, have a discussion as to what mechanisms we have available to us to address this specific
allegation and the issue of alleged councilmember misconduct in general.
I would propose that we move in a expeditious fashion on the above issues and put the
above items on our Monday, September 11 Work Session agenda. At that time, we could discuss,
along with the City Manager and City Attomey, whether it might be proper to adjourn to an
executive session in order to discuss a personnel issue.
cc: City Attorney
City Clerk
City Manager
Poge I of 2
Irvjn Pfab
From: "In/in Pfab" <ipfab@avalon.net>
To: <council@iowa-dty.org>
Sent: Thursday, August 31, 2000 6:15 AM
Subject: PRESS RELEASE. ..(Wednesday 8/30/00 7:58 PM)
Several days ago ! was asked by Ernie Lehman to come to
a meeting at the Iowa City City Attorney's office. I asked
why. Ernie told me that I would find out when I got
there. I then asked him who was going to be there
and he told me that I would find this out also when
I got there. We agreed on a time and I told him that
was fine. After I thought about this, I decided to stop
at his store yesterday(Tuesday) morning to ask more questions.
He told me that's all he could tell me, but he did ask
me if I wanted to have the meeting now. I said well,
why not. He made a phone call and told me, "let's go."
When I got to Eleanor Dilkes office yesterday the
following statement was read to me by Ernie Lehman.
Those present were Mayor Lehman, Steve Atkins,
Eleanor Dilkes and myself.
This is the statement:
"It has been brought to my attention that city management has received
several complaints from women concerning your unwelcome touching and
physical contact. Physical contact which is unwelcome to the recipient may
be a form of sexual harassment. Physical contact that has the purpose or
effect of creating an intimidating, hostile or offensive work environment is
harassment. Harassment is unacceptable conduct; violates local, state, and
federal law, and is contrary to the City's personnel policies. The City can
be held legally liable for civil penalties as a consequence of your
behavior.
"The complains are particular troublesOme because you are a City Council
member, with real or perceived power over City employees and members of the
public. You position increases the likelihood that your conduct will create
an intimidating and hostile work environment for employees and members of
the public with whom you interact as a Council person.
"Here is a copy of the City's personnel policies. I would encourage you to
read the section on sexual harassment and the consequences of sexual
harassment on pages 2 and 3 of this document. The purpose of this meeting is
to inform you of the complaints and advise you that any such behavior must
stop. In addition, you are advised that retaliation against any complainant
or person you perceive to be a complainant is against the law.n
I was totally stunned... because I certainly never intended to harass,
intimidate or cause a hostile work environment for any employee.
But that is not the issue.
Some people must have thought that that was not the case and if
those people thought so, it was.
As far as my retaliating against anyone who made these complaints rest
assured that is the last thing on my mind.
I just feel sad that these people were made to feel uncomfortable. I
certainly am sOrry that my actions were taken that way and I hereby publidy
8/31/00
Page 2 of 2
apologize to them, whoever they are, and will certainly pledge to become a
whole lot more careful, so that there is no way, that what I do can ever
again be judged improper.
Now a few additional comments:
! have received a lot of conflicting advice as how to handle this.
I was contacted by KCJJ earlier this morning. I told them that I had no
other information, which is true. They told me that they had contacted Mayor
Lehman and he told them that "he had no comment."
After thinking about this for about a hour I dedded that I would not be
true to myself if this was kept secret since I believe that what happens as
city business is truly the public's business.
I made plans and understood that the above message was to be put out under
my name on the med_i_a_@iowa-city.orq at 12:15 PM today. But that
permission was later denied. However, I already had other plans and
appointments.
Also, before I could get to producing this release I was contacted by Fred
Lucas of the Press Citizen. He was given a copy of the earlier press release
about 6:50 PM.
This is all the information that I have.
Zf I become aware of any new information I will make it available
immediately.
Signed, Irvin Pfab (8/30/00 7:58 PM)
Irvin Pfab
505 E. 3efferson St # 1
P. O. Box 2446
Iowa City IA 52244-2446
ip{ab~@avalon.net
(319) 351-4094
8/31/00
City of Iowa City
MEMORANDUM
Date: September 5, 2000
To: Mayor and City Council
From: Marian K. Karr, City Clerk
Re: Council Work Session, August 14, 2000 - 6:30 p.m. in Council Chambers
Council present: Lehman, Champion, O'Donnell, Vanderhoef, Kanner, Pfab arrived 6:34 PM,
Wilburn arrived 6:35 PM
Staff present: Atkins, Karr, Holecek, Franklin, Schmadeke, Schoon, Boothroy
Tapes: 00-81, Both Sides
(A complete transcription is available in the City Clerk's Office.)
ADDITION TO CONSENT CALENDAR
Council agreed to add a Class C Liquor License for Atlas World Grill, 127 Iowa Avenue, to the
agenda.
PLANNING & ZONING ITEMS
PCD Director Franklin presented the following items:
A. Setting a public hearing for September 12 on an ordinance conditionally amending the
approved sensitive areas development plan for lot 52 of Walden Hills, a 4.89 acre property
located on the west side of Shannon Drive, south of Willow Creek.
PCD Franklin noted this will change this particular lot from 32 townhouses to 19 single
family residences.
B. Setting a public hearing for September 12 on an ordinance designating the property located
at 13 S. Linn Street as an Iowa City historic landmark.
PCD Franklin identified the building as the former location of Donohue Mortuary.
C- Ordinance rezoning 20.78 acres from Interim Development Multi-Family (ID-RM) to Public
(P) for property located west of Gilbert Street south of Napoleon Lane. (REZ00-0017/Public
Works Facility) (First Consideration)
D. Ordinance rezoning 35.15 acres from Planned Development Housing Overlay (OPDH-1) to
Sensitive Areas Overlay (QSA-1) and approving the Preliminary Sensitive Areas
Development Plan for Walnut Ridge, Part 8-10, a 23-1ot residential subdivision located on
Kennedy Parkway. (REZ00-0013/SUB00-0010) (First Consideration) ,
E. Ordinance to conditionally rezone 30.32 acres from County Suburban Residential to Low Density Single-Family Residential (RS-5) and 39.05 acres from County Suburban
Council Work Session
August 14, 2000
Page 2
Residential (RS) to Interim Development Residential (ID-RS) for property located at the
southwest corner of Lower West Branch Road and Taft Avenue. (REZ00-0012) (Second
Consideration)
F. Ordinance to rezone 54 acres from Public/Intensive Commercial (P/CI) to Sensitive Areas
Overlay - Public (OSA-P) and for approval of a preliminary Sensitive Areas Development
Plan for property located in the north part of the airport property, west of Riverside Drive.
(REZ99-0001) (Pass and Adopt)
G. Resolution approving the Preliminary Plat of Airport North Development, a 57.1 acre, 17-lot
commercial subdivision with three outlots located in the north part of the airport property,
west of Riverside Drive. (SUB99-0001)
H. Letter to the Johnson County Board of Supervisors recommending denial of a rezoning of
125.43 acres located within Fringe Area C east of Dane Road and west of south of the
Lakeridge Mobile Home Park from County A1 Rural and RS Suburban Residential to
County RMH Manufactured Housing Residential. (CZ0027)
PCD Franklin reported another letter requesting deferral to September 12 had been
received. Conversations with the developer will continue regarding what would be required if
it was to develop in the city versus what is required if it's developed in the county; and
financial issues such as sewer and water systems that needs to be installed if annexed.
I. Resolution approving the final plat of Galway Hills Subdivision, Part Six, a 4.82 acre, 13-1ot
residential subdivision located south of Melrose Avenue at the end of Kearney Lane.
(SUB99-0020)
PCD Director Franklin stated the subdivision had been deferred pending resolution of an
issue related to payment of tap on fees, the matter has been resolved and the legal papers
approved.
AGENDA ITEMS
1. (Item #12 - RESOLUTION APPROVING THE DESIGN OF EXTERIOR SIGNAGE AT 13
SOUTH LINN STREET) Council Member Vanderhoef questioned how approval of the sign
may affect the Historic Preservation recommendation that it be nominated for a historic
landmark. PCD Franklin stated she review the Historic Preservation landmark requirements
and report prior to the vote the next evening.
2. (Item #7a & b - AREA OF THE CITY TO BE AN ECONOMIC DEVELOPMENT AREA, AND
THAT THE REHABILITATION, CONSERVATION, REDEVELOPMENT, DEVELOPMENT
OR A COMBINATION THEREOF, OF SUCH AREA IS NECESSARY IN THE INTEREST
OF THE PUBLIC HEALTH, SAFETY OR WELFARE OF THE RESIDENTS OF THE CITY,
DESIGNATING SUCH AREA AS APPROPRIATE FOR AN URBAN RENEWAL PROJECT;
AND ADOPTING THE SYCAMORE AND FIRST AVENUE URBAN RENEWAL PLAN
THEREFORE) Economic Development Coordinator Schoon stated staff was working with
developer agreements and discovered an error in the Urban Renewal Plan, and distributed
copies of a proposed change to page 8 of the Plan. Council agreed to read the change into
the record as part of the public hearing and amend the resolution prior to adoption.
3. (Item #12 - CONSIDER A RESOLUTION APPROVING THE DESIGN OF EXTERIOR
SIGNAGE AT 13 SOUTH LINN STREET) Council Member O'Donnell questioned the
Council Work Session
August 14, 2000
Page 3
minimum sign height of 8 feet from grade, and asked staff to check on it before tomorrow
evening.
4. (Consent Calendar #3f(14) - LETTER FROM MICHAEL VALDE (IDNR) CONCERNING
SOUTH PLANT VIOLATIONS) In response to Council Member Kanner, PW Director
Schmadeke answered questions regarding the letter, the reporting process, and the
procedure followed by the City. Wastewater Supt. Elias will follow-up with Council Member
Kanner with additional information.
5. (Item #6 - PUBLIC HEARING AND RESOLUTION ON 2000 PAVEMENT PARKING
PROJECT) In response to Council Member Vanderhoef, PW Director Schmadeke reported
that the City has had good success with the newer kinds of paint used for street markings.
6. (Item #3d(10) - RESOLUTION ACCEPTING WORK FOR RIVERSIDE DRIVE/ARTS
CAMPUS STORM SEWER PROJECT PHASE 1) In response to Council Member Kanner,
PW Director Schmadeke stated the final cost was over 20% of the bid price because of
additional water main work requested of the contractor since he was in the area.
7. (Item # 3d(11) RESOLUTION AUTHORIZING THE HISTORIC PRESERVATION
COMMISSION TO FILE AN APPLICATION FOR PROPOSED LONGFELLOW HISTORIC
DISTRICT) Council Member Kanner questioned the discrepancy between the amount listed
on the agenda of $10,000 and the amount on the council resolution of $4,400. The City
Mgr. will report back.
8. (Item #3f(10) - KAREN SCHUETTE AND MARY KNUDSON-DION - WEST BENTON
STREET) In response to Council Member Kanner, issues related to development of the
park, previous discussion of an overpass, options for signage, and possible inclusion on the
joint meeting of September 20 were discussed. The City Mgr. will refer the matter to the
Parks & Recreation Commission for a recommendation.
9. Council Member Kanner requested that the building permit updates provided to Council
distinguish the improvements in taxable and nontaxable property. Staff will follow-up.
N. DUBUQUE STREET ENTRANCE
Steve Ford, Shoemaker and Holland Engineers, reviewed preliminary City plans for the N.
Dubuque Street entranceway. A. K. Traw and Laura Hawks, Project Green, presented
information on Project Green's award to Suburban Landscaping Associates for plantings on this
project. After discussion Council directed staff to proceed and incorporate the project into the
upcoming capital plan.
STAFF ACTION: Refine project details and present in the fall with other capital projects.
(Atkins)
SIDEWALK SNOW REMOVAL
HIS Director Boothroy outlined the present city procedure related to sidewalk snow removal.
After discussion, Council asked for information on clearing of areas around bus shelters.
STAFF ACTION: None. (Atkins)
(Champion left 7:35 PM)
Council Work Session
August 14, 2000
Page 4
COUNCIL TIME
1. (Consent Calendar Addition #3f(15) LETTER FROM JC AUDITOR SLOCKETT
REGARDING FIRST AVENUE BALLOT LANGUAGE) Council Member O'Donnell noted the
letter from County Auditor Slockett making a recommendation to change the wording for the
First Avenue Extension ballot, and the fact that representatives of both sides oppose any
change. ACA Holecek reviewed the provisions of the City Charter. Majority of Council were
not interested in pursing the request.
Adjourned 8:03 PM.
clerk/min/08-14-O0ws.doc
Human Resources/Personnel
Memo
DATE: September 1, 2000
TO: Stephen ]. Atkins /' 'b~.)
FROM: Sylvia A. Mejia ~)~N'/ ~/f~~ ~
RE: Firefighter Recruitment
You recently requested information regarding the Firefighter recruitment process.
Attached is information relevant to the recruitment.
The Applicant Summary shows a breakdown from the beginning of the process through
the certified list. Any information listed was obtained from the voluntary survey that is
attached to City applications and voluntarily completed and submitted by the applicant.
I have attached a copy for your review. All of this information is self-disclosed and we
do not verify this information. The survey is used only by Personnel staff for
recordkeeping purposes and neither the survey, nor the information included on it, is
shared with staff as it relates to any particular applicant.
Also attached is a list of the recruitment resources that were used. I did not list the
dates or number of times each newspaper ad was run. I will compile that information if
you need it. I did provide the list of Mutual Aid Chiefs who received recruitment
information to share with their department members.
If you have other questions, please let me know.
Applicotion Summary
Firefighter Recruitment
-000
Total Asian Black Hispanic Indian White Unknown
Applications Received 197
Unknown 6 6
Female 12 1 11
Male 179 2 3 1 164 9
Written Test 140
Unknown 0
Female 7 7
Male 133 2 2 1 120 8
Physical Agility 67
Unknown 0
Female 3 3
Male 64 1 60 3
Interview 63
Female 2 2
Male 61 1 58 2
Certified Hiring List 22
Female I 1
Male 21 20 1
This information was provided on a voluntary basis (see attached sheet) and is therefore
self-disclosed and unverified.
Firefighter Recruitment
414 applications and brochures were requested and mailed to applicants
Newspaper advertisement (see below)
Recruitment information sent to all mutual aid Chiefs (list attached)
Information posted on City of Iowa City website, jobline, and Personnel Office
Iowa City Fire Department Web page
Recruitment posters placed in all City buses
U of l Business Placement Office (information & brochures)
U of l Athletics Offices-Women and Men (information & brochures)
Philip and Jo Jones U of l (information & brochures)
Kirkwood Community College (information & brochures)
Coralridge Mall (brochures)
Fire Department visited and distributed information:
North Dodge Athletic
New Life Fitness
Kirkwood EMT class
Ads:
St. Louis Post Dispatch $ 274.60
Cedar Rapids Gazette $ 159.30
Des Moines Register $ 298.56
Omaha World Press $ 103.95
Quad City Times $ 259.60
Iowa City Press Citizen $ 436.05
MUTUAL AID CHIEFS R,v. 0 /20/00
DICK STOOLMAN FIRE CHIEF
WEST BRANCH FIRE DEFT STEVE YOTTY FIRE CHIEF
P O BOX 218 KALONA FIRE DEPT
WEST BRANCH IA 52358 310-5TH ST
PHONE: (FD) 643-2110 KALONA IA 52247
(H) 643-2143 PHONE: (FD) 656-2032
(M) 330-2007 (H) 656-2740
FAX: 643-2305 FAX: 319-656-3117
E-MAIL: wbfd 191 @netins.net
STEVE EMERSON FIRE CHIEF
RON ECKRICH FIRE CHIEF HILLS FIRE DEPT
RIVERSIDE FIRE DEFT P O BOX 243
P O BOX 111 HILLS IA 52235
RIVERSIDE IA 52327 PHONE: (FD) 679-2507
PHONE: (FD) 648-3502 (H) 679-2583
(H) 648-2669 FAX: 679-3097
E-MAIL: hillsfd@netins.net
MARK HORA FIRE CHIEF
OXFORD FIRE DEFT JERRY FORD FIRE CHIEF
205 N AUGUSTA AVE LONE TREE FIRE DEFT
OXFORD IA 52322 P O BOX 593
PHONE: (FD)828-8120 LONE T~iEE IA 52755
(H) 828-4487 PHONE: (FD) 629-4617
(H) 629-5429
DAN SMITH FIRE CHIEF E-MAIL: ford.JD.2@pg.com
SOLON FIRE DEPT
131 N IOWA GARY KINSINGER FIRE CHIEF
P O BOX 731 CORALVILLE FIRE DEFT
SOLON IA 52333 1501-5TH ST
PHONE: (FD) 644-2386 CORALVILLE IA 52241
(H) 644-3~56 PHONE: (FD) 351-1647
E-MAIL: dan_smith@iowa-city.org (H) 351-8590
(W) 356-4607
KEN BARTA FIRE CHIEF (M) 331-3489
JEFFERSON-MONROE FIRE DEFT E-MAIL: Gary-Kinsinger@uiowa.edu
P O BOX 246
SWISHER IA 52338 ANDREW ROCCA FIRE CHIEF
PHONE: (FD) 857-4343 IOWA CITY FIRE DEFT
(H) 848-4135 41.0 E WASHINGTON ST
FAX: 366-2165 IOWA CITY IA 52240
PHONE: (FD) 356-5260
TOM BIGELOW FIRE CHIEF (H) 338-6295
TIFFIN FIRE DEFT (M) 331-8462
404 GOLDFINCH CIRCLE FAX: 356-5009
TIFFIN IA 52340 E-MAlL: andy_rocca@iowa-city.org
PHONE: (FD) 645-2102
(H) 545-2026 MIKE SULLIVAN, DIRECTOR
(W) 337-6757 JOHNSON CO AMBULANCE SERVICE
FAX 358-5715 808 S DUBUQUE ST
E-MAIL: emtp27@gateway.net IOWA CITY IA 52240
PHONE: (W) 356-6013
BRIAN GREER, FIRE CHIEF (H) 338-9196
NORTH LIBERTY FIRE DEFT E-MAIL: msulliva@co.johnson.ia.us
25 W. CHERRY ST.
NORTH LIBERTY IA 52317
PHONE: (FD) 626-5717
(H) 626-6196
E-MAIL: BGreer21 @aol.com
VOLUNTARY SURVEY-
FOR REQUIRED GOVERNMENTAL STATISTICS ONLY
This document is removed from your application and is not available to the hiring authority.
Data Record
It is the policy of the City of Iowa City to provide employment, training, compensation levels,
transfer or promotion opportunities, and all other aspects of employment without regard to sex,
sexual orientation, race, color, religion, national origin, age, marital status, handicap, veteran
status, or any other non-job related characteristic except where age, sex or physical ability
constitute a bona fide occupational qualification necessary for job performance.
The purpose for this Data Record is to comply with government record keeping, reporting, and
other legal requirements. Periodic reports are made to the government on the following
information. The completion of this Data Record is optional. If you choose to volunteer the
requested information please note that all Data Records are kept in a Confidential File and are
not a part of your Application for Employment or personnel file. Please note: YOUR
COOPERATION IS VOLUNTARY. INCLUSION OR EXCLUSION OF ANY DATA
WILL NOT AFFECT ANY EMPLOYMENT DECISION.
Name Position Applied for Date
Check One: [] Male [] Female
Check One (Ethnic Origin): [] White [] Black/African American [] Hispanic
[] American Indian/Alaskan Native [] Asian/Paci~c Islander
How Did You Learn About this Opening?
[] Advertisement
Name of Publication
[] Television [] City Employee [] City of Iowa Cit. y Personnel Office [] Radio
[] JOBLINE [] Job Service [] Other
City of Iowa City
Date: August 30, 2000
To: Steve Atkins, City Manager
From: Jeff Davidson, Acting Traffic Engineering Planner
Re: Follow-up information on traffic counts taken in conjunction with evaluating
traffic calming measures on College Street and Washington Street
As stated in my August 18, 2000 memo, I believe the original traffic counts which provided the
basis for considering the installation of traffic calming devices on College Street and
Washington Street were recorded the week of March 26, 1998. The precise date is unknown
because the counts were recorded by a staff person who is no longer employed by the City and
the project information file is not conclusive. I am virtually certain, however, that this count was
recorded in the spring of 1998 while school was in session.
The counts which were taken in order to evaluate whether or n6t to retain the traffic circles were
recorded between May 16 and May 19, 2000. This date was selected because it was
approximately one year after the installation of the traffic calming devices, and, according to the
City Council's traffic calming policy, this is when the follow-up evaluation is to occur.
Neighborhood representatives were asked if they wished to wait four months until school was in
session again to make the follow-up counts. Neighborhood representatives indicated they
wished to have the matter resolved pdor to that time and asked us to go ahead with the follow-
up counts.
Apparently there is concern by at least one member of the City Council that the initial counts
were taken during the school year and the re-evaluation counts were taken after the semester
had ended. In my memorandum to the City Council regarding this matter I was careful to say
that the traffic circles are not the sole reason for the reduction in traffic speeds and volume on
College Street and Washington Street. There are many factors involved; I am sure the
installation of the traffic circles as well as the time of year that the two counts were taken are
both contributing factors. I believe the City Council was aware of this when they made their
decision to retain the traffic circles.
Let me know if you have any further questions.
cc: Karin Franklin
Marcia Klingaman
Chuck Schmadeke
Rick Fosse /-
jccogtp/mem/collwash2.doc
MEMORANDUM
DATE: September 6, 2000
TO: City Council and City Manager
FROM: Steven Nasby, Community Development Coordinato.~~
RE: FYO0 Annual Performance Report
As required by the U.S. Department of Housing and Urban Development (HUD), our office
has completed an annual performance report on activities funded with Community
Development Block Grant (CDBG) and/or HOME ]~nvestment Partnership p~ogram (HOME)
funds. A "draft" copy of our FY00 Consolidated Annual Performance and Evaluation Report
(CAPER) is included for your information.
A 30-day public comment on this FY00 CAPER started on August 2:~. ~[n addition, the
Housing and Community Development Commission (HCDC) will hold a public hearing at its
September 21 meeting. After the public hearing, HCDC is scheduled to approve the FY00
CAPER. After HCDC approval, we will submit the document to HUD by the September 30
deadline. Council approval o1= the report is not required.
Tf you have any questions about the document please call me at 356-5248 or e-mail at
Steven_Nasby@iowa-city. org.
Cc: Karin Franklin, Director of Planning and Community Development
CITY OF I0 WA CITY
CITY OF IOWA CITY
CONSOLIDATED ANNUAL PERFORMANCE and EVALUATION REPORT
PROGRAM YEAR 1999 (FY00)
SEPTEMBER 2000
Planning and Community Development Department
410 East Washington Street
Iowa City, IA 52240
319-356-5230
City Council
Ernest Lehman, Mayor
Mike O'Donnell, Mayor Pro Tem
Connie Champion
Steven Kanner
Irvin Pfab
Dee Vanderhoef
Ross Wilburn
HousinQ and Community Development Commission
3ayne Moraski, Chair
William Stewart, Vice Chair
Bob Elliott
A. Denita Gadson
April Gutting
Rick House
Lucia-Mai Page
Kathleen Renquist
Gretchen Schmuch
Community Development Division
Karin Franklin, Department Director
Steve Nasby, Community Development Coordinator
Stephen Long, Associate Planner
Angela Williams, Associate Planner
David Powers, Housing Rehabilitation Specialist
.left Vanatter, Housing Rehabilitation Specialist
Liz Osborne, Program Assistant
Brenda Rotherham, Administrative Secretary
NOTICE OF REPORT AVAZILABZILITY AND
PUBLZC COMMENT PERIOD
The City of ~[owa City, as directed by the U.S.
Department of Housing and Urban
Development (HUD) has completed a
performance report for federal fiscal year 1999
(City FY00). This report, the Consolidated
Annual Performance and Evaluation Report
(CAPER) includes the projects and activities
undertaken by the Community Development
Block Grant (CDBG) and the HOME
Investment Partnerships Programs.
This report describes the federally funded
activities undertaken by the City and the
accomplishments of federal fiscal year 1999
(City FY00). The report is available to the
public for review at the Z[owa City Public
Library, 123 S. Linn Street; and the Planning
and Community Development Department,
410 East Washington Street. A thirty-day (30)
public comment period commences with the
publication of this notice on August 21, 2000.
A public hearing on said report is scheduled to
be conducted by the Towa City Housing and
Community Development Commission on
September 21, 2000, at 6:30 p.m. in the Civic
Center, Lobby Conference Room, 410 East
Washington Street.
Additional information is available from the
Department of Planning and Community
Development, 4:L0 East Washington Street,
Z[owa City, ~[owa, 52240, by calling 356-5230
or e-mail at Angela _Willjams @iowa-city.org.
TABLE OF CONTENTS
Cover Page
Zntroduction
Section Z Annual Plan Narrative Statements (a) Assessment Five Year Goals and Objectives
(b) Affirmatively Furthering Fair Housing
(c) Complaint Information - HUD Report
(d) Geographic Distribution of Resources
(e) Affordable Housing
(0 Continuum of Care
(g) Other Actions
(h) Leveraging Resources
(i) Citizen Comments
(j) Self-Evaluation
Section 2 Community Development Block Grant Narrative Statements (a) Assessment of How CDBG Funds Related to the Consolidated Plan and
Benefited Low-Moderate :Income Persons
(b) Description of the Nature and Reasons for Changes in Program Objectives and
How a 3urisdiction Would Change its Programs as Result of Experience
(c) Assessment of Efforts in Carrying Out Planned Actions
(d) Meeting National Objectives and Verification of Low Zncome
(e) Displacement\Relocation Narrative
(0 Description of Economic Development Projects; Limited Clientele Activities;
Program Zncome Generation and Rehabilitation
Section 3 HOME Znvestment Partnerships Program Narrative Statements (a) Analysis of How HOrvlE Funds Addressed Different Categories of Housing Need
(b) Match Contributions and HOME Hatch Report
(c) Minorib/and Women's Businesses Activities and VV~IvIBE Report
(d) On-Site :Inspections; Affirmative Marketing; and Outreach
Section 4 Section 3 Reporting
(a) Section 3 Actions and Reports
Section 5 Zntegrated Disbursement and Znformation System (ZDZS) Reports (a) Summary of Accomplishments Report (CO4PR23)
(b) Consolidated Annual Performance and Evaluation Report (C04PR06)
(c) Financial Summary Report (C04PR26)
(d) Summary of Activities (C04PR03)
(e) Rehabilitation Activities (C04PR10)
Appendices (1) City of :Iowa City -- Affirmative Marketing Plan
(2) Affirmative Ivlarketing Reporting Form
(3) FY00 Human Rights Commission Annual Report
(4) FY00 Quarterly Reporting Form
(5) Report on Complaints Filed with HUD
Zntroduction
This report entitled the "Consolidated Annual Performance and Evaluation Report" (CAPER) is the City of
Iowa City's report to citizens and the U.S. Department of Housing and Urban Development (HUD). The HUD
regulations require each jurisdiction to annually review and report, in a form that is prescribed by HUD, on
the progress it has made in carrying out its strategic plan and annual action plan. This document represents
the City of Iowa City's report for FY00.
The federal programs that provide direct funding to the City of Iowa City are the Community Development
Block Grant (CDBG) and HOME Investment Partnerships (HOME) programs. In addition, the City also
administers some Emergency Shelter Grant (ESG) funds that are passed through to us from the State of
Iowa. The HUD programs described herein are important because they provide funds that can be used by
local government, non-profit organizations and other partners responding to the housing and community
development needs that exist in Iowa City. Reporting on these programs is consolidated within this report.
HUD has taken this action in order to eliminate repetitious and overlapping requirements that have proven
burdensome to local governments that administer these programs.
Iowa City's CiTY STEPS Plan (Consolidated Plan for Housing and Community Development Programs) brings
together all of the previous required plans, federal funding application and proposed projects and merges
them into one document. It analyzes housing and community development needs and resources, assigns
priorities, sets forth strategies, and finally describes how the funds derived from the four HUD programs will
be spent. The CITY STEPS Plan is also intended to help coordinate the planning and allocation of other
housing and community development resources that are available in the community. Ideally, the utilization
of the CITY STEPS Plan will improve how these resources are used and serve as an important
decision-making tool for all that are involved in housing and community development issues.
The programs and time periods covered by this document are:
CDBG Program: 7/1/99 - 6/30/00
HOME Program: 7/1/99 - 6/30/00
SECTION 1
Annual Plan Narrative Statements
Section 1: Additional Requirements for End of Program Year Reporting
a. Assessment of Five -Year Goals and Objectives
The activities undertaken by the City of Iowa City in FY00 are in line with the priorities established in the 1995
-2000 Consolidated Plan (CI'I'Y STEPS). The priorities, goals and objectives of the CI'TY STEPS Plan are
designed to address the needs of lower income citizens needing housing, jobs and services. As such, the four
main priorities within our C/TY STEPS Plan are as follows:
1) Provide housing opportunities that are decent and affordable;
2) Support homeless facilities and services;
3) Support public facilities and services, and
4) Create jobs through economic development activities.
The Housing and Community Development Commission (HCDC) and the City in determining annual funding
allocations use these priorities. Resources that are covered by the CI'I'Y STEPS Plan include Community
Development Block Grant (CDBG), Home Investment Partnership Program (HOME), and other federal, state
and local funds.
The majority of the projects described in this report are carried out by local organizations in partnership with
the City. All of the projects in the FY00 Annual Action Plan are designed to meet the needs identified with
CITY STEPS.
In the area of housing, the City funded six capital projects that provide new and/or improved permanent
housing opportunities for low and moderate- income households in Iowa City. The recipients were the Greater
Iowa City Housing Fellowship (a Community Housing Development Organization - CHDO), Iowa City Housing
Rehabilitation Program, Elderly Services Agency- Small Repair Program, Iowa City IHA Senior Housing - New
Construction, Coldren Retirement Residence - Rehabilitation and the Affordable Housing Funding Pool. These
projects assisted 42 households and 75 persons in FY00.
Transitional housing is an important part of the continuum of care. In FY00 two capital projects were funded
that provided housing to individuals and families. Successful Living, Inc. operates SRO facilities. This year
funds were provided to them for rehab in one of their facilities. The second project was undertaken by the
Hawkeye Area Community Action Program (HACAP) and involved the acquisition of eight new units for
families needing transitional housing. These two projects accounted for 29 housing units.
Facilities and services for persons who are homeless. The projects implemented that directly benefited
persons who are homeless include the following: renovation of the dining area at the Salvation Army, kitchen
improvements for the Free Lunch Program, the Domestic Violence Intervention Program-Furniture Project and
Successful Living -Transitional Housing Supportive Services. Approximately 23,287 persons (duplicated count)
and 189 households who are homeless or of extremely low income were assisted.
In addition to the projects shown above, funding was also provided to another five public facilities and service
projects that serve the community. These include the exterior rehabilitation of the Community Mental Health
Center, accessibility at Old Brick, acquisition of parkland in the Miller-Orchard Neighborhood; operational
funding for non-profit agencies supported through the City's Aid to Agencies program and youth services
(Mayors Youth Employment Program and Community Corrections Improvement Association. Approximately
18,162 low-income persons were assisted in the public facilities and services category supported with federal
funding.
Finally in the area of economic development, the City supported a micro-enterprise training program that is
designed to assist lower income persons become self-sufficient by starting or expanding their own businesses.
This project was undertaken by the Institute for Social and Economic Development and assisted 30 persons in
FY00.
These projects help the community to work towards the overall goal of C1TY STEPS, which is to encourage
and support families and individuals in achieving their highest degree of self-sufficiency. In FY00, 100% of
CDBG and HOME funds were used to meet the needs of low and moderate- income persons. Please refer to
Table :Z for a summary description of project priorities, expenditures, beneficiaries and brief descriptions.
b. Affirmatively Furthering Fair Housing
The following actions were undertaken by the City of Iowa City, in the City's fiscal year 2000 (3uly 1, 1999
to 3une 30, 2000), to affirmatively further fair housing. Also, please see the Human Rights Commission's
Annual Report in Appendix 3. This report gives very specific accomplishments for the program year.
ACTJ:ONS TAKEN TO AFFZRM A'I'LVELY FURTHER FAZR HOUSZNG ZN FYO0
Actions Taken Results
Outreach through weekly advertisements Phone calls and walk-in inquiries
in local newspapers regarding fair housing
discrimination
Regular monitoring by Human Rights Advertisers who placed the illegal ads are contacted by the
Coordinator for illegal advertisements Human Rights Commission and provided educational
materials
Public Service Announcements on Housing Education and outreach - Get informal and formal
Discrimination are shown on the local complaints
cable TV (government channel - 29)
Pamphlets and posters on the fair housing Increased public awareness of housing discrimination
discrimination laws are disseminated to
community organizations and are
displayed at the University, Civic Center,
Library and City buses.
Educational video (Fair Housing Law) is Increased public knowledge of Fair Housing Laws
made available to the community
Referrals of housing discrimination Interagency cooperation
complaints outside Iowa City's jurisdiction
were made to HUD and the Iowa Civil
Rights Commission
Revising Human Rights Ordinance to HUD has, again, requested revisions to the Ordinance
become substantially equivalent
Training of Human Rights Commission Increased knowledge and education by the commission
Ivlembers that advises the City Council
Discrimination Complaints were received Complaints were addresses as necessary (see Human
by the Human Right Coordinator Rights Commission Annual Report)
Analysis of Fair Housing Practices and Zmpediments
Towa City has ot'cen updated its Analysis of Fair Housing Practices and Tmpediments (AT). Staff from the
Human Rights Office and the Community Development Division reviewed and completed the Self-Review
Form in the fall of 1997. Upon completion of this evaluation, several areas of the existing Analysis of Fair
Housing Practices and Tmpediments (AT) were found to be deficient. Because of these findings an update
of the AT was planned. :[n 3anuary 1998 the Community Development Division, with the assistance of the
Human Rights Office, began an update of the City's A]:. This AT update was completed, reviewed and
approved by the Human Rights Commission in February 1998.
Tn FY00 the City began planning a rewrite of the existing A:[ for FY01. A major change is needed due to law
changes and changes in the way discrimination complaints are to be handled by the City of ]:owa City.
Tmpediments to Fair Housing Choice
As identified in the 1998 AT, the following are impediments to fair housing choice (in no order of priority).
1. Family Size (larger families had a more difficult time locating affordable housing)
2. Racial Discrimination
3. Poor Rental Histories
4. Disabilities
5. Tgnorance of the laws by both landlords and tenants
6. Reluctance to file official complaints
7. Negative percepLions of the 5action 8 Rental Assistance Program
Actions Taken to Overcome :impediments
During FY00 numerous actions were taken by the Planning & Community Development Department, the
]Fowa City Housing Authority and the Human Rights Office to identify, address and resolve impediments to
fair housing. Many of these actions were described in the table above. Tn addition, CDBG and HOME funds
were allocated to housing projects that address some of the impediments outlined above.
c. Complaint Znformation -- U.S. Department of Housing and Urban Development Report
The City of ]:owa City recently received information from the U.S. Department of Housing and Urban
Development (HUD) regarding complaints that had been filed with them from October 1, 1998 to September
30, 1999 (federal fiscal year 1999). This information shows that only six complaints were filed (please see the
complete listing of information in Appendix 5).
]:owa City has a low number of complaints (approximately I per 10,000 residents). This HUD information is
consistent with local information from the Towa City Human Rights Office. These low numbers are
attributable to the excellent job being done in the community by the Human Rights Office, Human Rights
Commission, and other public and private partners.
d. Geographic Distribution of Resources
As stated and shown in Iowa City's Consolidated Plan, Iowa City does not have areas of heavy concentrations
of low-moderate income households or minority groups. A large number of lower income persons do live in
the downtown area, but the housing is mainly student rental units, but does not contain a concentration of
low income families. The largest group of persons of color in Iowa City are generally located in University
owned or sponsored housing, again this population is mainly comprised of students. Due to these factors, the
City has not discussed or adopted a plan to allocated CDBG and HOME funds geographically.
Also, a number of the projects funded by CDBG and HOME will serve persons living community wide and are
not targeted to specific areas. As examples, the City's Housing Rehabilitation Program serves residents on a
citywide basis and distributes its resources via individual projects, which may be located anywhere within the
jurisdiction. All of the public service projects are based in Iowa City and serve individuals and families, living
city wide, according to their needs.
Map i shows the location of projects funded with CDBG and HOME funds in FY00. As one can see, many of
the projects are located in the downtown, which is due to the number of human service agencies maintaining
offices here.
e. Affordable Housing
The City of Iowa City assisted a number of housing projects this year with CDBG and HOME funding. Top
priority was given to projects that assist households below 30% of median income. The City exceeded its
annual goals of providing affordable housing opportunities for renter and owner households when compared
to the 5-year goal. The income ranges, goals and accomplishments of households assisted in FY00 are as
follows:
Renter Households
1. Extremely low income households (under 30% median income)
2. Very low income households (between 31-50 of median income)
Projects FYO0 Accomplishments
Successful Living Inc. - SRO Rehab 21 units for extremely low income persons
Coldren Retirement Residence - Rehab 10 elderly units
HACAP - Acquisition of Transitional Housing 8 units for extremely low income families
Iowa City IHA Senior Housing - New Const. Under Construction (30 units)
Affordable Housing Funding Pool - Financing Underway (30 family units)
Greater Iowa City Housing Fellowship - Acq. Underway (18 family units)
Owner-occupied Households
3. Low Income Households (all between 0-80~ median income)
Projects FYO0 Accomplishments
Elderly Services Agency - Small Repairs 50 elderly households
City of Iowa City - Housing Rehabilitation. 32 projects
Total 121 Units Completed
78 Units Underway
MAP I
........ ~_ !"~:.]',?: ::
-\, ::
Q
, "'~2"~ ~% ~- _ ~ ,,
~ 0 ' ~ ~ "'~"'
~ , ~
ME~SE AVE
B~EN RD
%_d: RD~ ~" ~ 2: t ..... ' "~ Geographic Distribution
:
, F '. Road Map
'~'-~
(e ._i_---' .... : ' ~', ~ ~Streets
,, , ~ ] CT ~ / ,,~ ~ Economic Development Projects
/ X '~ /, o ~ Housing Projects
~ ~ '~ % ~ Public Facilities Projects
~ .....~ ~ ~L~ ~ ~ ~ ; ~ ~ Public Se~ice Projects
L~KEs~DE D~, ~' / 0 30 .60 .90
,.,./' X., i /" .... '~ :;,,/,, ' L FYO0 Projects
f. Continuum of Care
The City has a strong commitment to Continuum of Care. For the past several years the City has been
addressing the problem of affordability and overcrowding for homeless persons and non-homeless person
with special needs. To address the issues of affordability and overcrowding, community partners have used
federal funds to acquire and operate 42 SRO units available for persons who are homeless.
In FY00 the City funded projects that directly tie into the continuum. These include housing (HACAP
acquisition of units, Successful Living's rehab of SRO units and several of the public service projects). The
City is looking for opportunities to develop new partnerships with non-profit agencies to create additional SRO
units for persons who are homeless.
g. Other Actions
The City is now implementing affordable housing strategies that were recommended by Community Housing
Forum Committee in 1997. Currently offered are several programs that are designed to further the affordable
housing goals set forth in the CITY STEPS Plan. Examples of these programs include the Combination
Mortgage Rehabilitation Program, the General Obligation Bond program and the Affordable Housing Funding
Pool. These strategies attempt to deal with issues of maintaining housing affordability, eliminating barriers to
affordable housing, coordinating comprehensive planning requirements and addressing underserved needs.
This strategy preserves our existing affordable housing stock and makes it possible for low and moderate-
income households to purchase their first home. Several other strategies that are underway will examine
development and regulatory measure and offer recommendations to reduce barriers.
The City has received several grants over the last couple of years and we continued to work on them in FY00.
For instance, one grant was provided to improve housing owned and operated by the Iowa City Housing
Authority. The Housing Authority is operating two home ownership programs. One is a Tenant to Owner
program that allows residents to move from Section 8 assisted housing into owning their own home. The
second is the Affordable Dream Home Program that is open to all households under 80% of median income.
In both of these programs the local banks finance the mortgages and the City provides the necessary gap
financing to lower the monthly payments to levels affordable to the individual households. In addition, the
Iowa City Housing Authority is also operating a Family Self-Sufficiency program that allows heads of
households to go to school and receive training opportunities. This program assists families and reduces the
number of persons living below poverty. At the end of FY00, 104 households were participating in the Family
Self-Sufficiency program. Of these approximately 57% have their escrow accounts established.
In FY00 the Housing Rehabilitation Office continued to administer funds from the Federal Home Loan Bank
(FHLB) to very low-income households. The FHLB funds are in the form of a five-year forgivable grant.
This year, more than $54,000 was expended. Upon completion of the FHLB project in early FY01, we will
have administered about $120,000 in FHLB funds to more than 24 projects. The Housing Rehab office also
oversees the administration of the Salvage Barn, which recycles usable building materials, and the Small
Business Assistance program that provides start up funds to very small contractors.
h. Leveraging Resources
The City has been active in attempting to obtain other public and private resources. In FY00 the amount of
leverage, for projects that were completed this year, was approximately $1,940,559 in other public and
private funding. In total the City's CDBG and HOME program is leveraged by a 1:1.23 basis with other public
and private funding. The HOME program matching requirements are discussed under the HOME section of
this report.
i. Citizen Comments
We have not received any comments regarding the projects undertaken in FY00 and reported within this
document. Notices regarding the availability of the CAPER report and the public hearing were published in
the Iowa City Press-Citizen. The 30-day public comment period was held from August 21 to September 21,
2000. In addition, a public hearing was conducted by the Housing and Community Development Commission
on September 21, 2000.
j. Self-Evaluation
The overall goal of the Consolidated Plan (CITY STEPS) is to develop a viable community by providing
decent housing, a suitable living environment, and expanding economic development opportunities
principally for low and moderate income persons. This goal is consistent with the Comprehensive Plan
approved by Council in 1997. The City views CITY STEPS as a tool to implement goals and objectives of the
Comprehensive Plan by using federal, state and local funds. The Comprehensive Plan is a document that
attempts to promote and encourage affordable housing in all neighborhoods in Iowa City.
All of the activities funded during FY00 are making an impact on needs and strategies identified in CITY
STEPS. This impact is recognized from the number of persons directly and indirectly benefiting from the
activities in the FY00 Annual Action Plan.
The largest barrier to meeting community needs is insufficient funding. The City has estimated in CITY
STEPS that it would need to receive over 20 times its current funding level to address all of the identified
needs. Limited funding has a negative impact on fulfilling the strategies and goals in CITY STEPS.
The City's CDBG, HOME, ESG and other federal programs are on schedule with implementation, completion
and expenditure of funds. In FY00 the City of Iowa City had a very good year regarding the expenditure of
funds and completion of projects. The overall total of expenditure (CDBG and HOME funds) was
$1,574,331. This year the City and its partners were able to expend over $1,145,000 in CDBG funds (an
amount equal to 121% of our FY00 entitlement). This has allowed the City of Iowa City to catch up on a
backlog of unexpended funds and program income from previous fiscal years. In the HOME program we
dispersed $429,331. In addition, we administered over $140,000 in State ESG funds to six local human
service agencies.
Based on our experiences this program year, we do not anticipate any need for major adjustments or
improvements to its strategies and activities. In FYOO the City of Iowa City completed a new 2001-2006
Consolidated Plan that was adopted by the City Council on December 7, 1999.
The overall assessment of the City's Consolidated Plan and Action Plan is that they reflect the actual needs
and priorities of the community. Funding is being directed to the four major priorities of the plan to address
the community desire to encourage and support families and individuals in achieving their highest degree of
self-sufficiency.
SECTION 2
Community Development Block Grant
Narrative Statements
Section 2: Community Development Block Grant Narrative Statements
a. Relationship of the use of CDBG funds to the priorities needs, goals, and specific
objectives identified in the Consolidated Plan.
The attached Table 1 shows Lhe CDBG projects by category, priority need level, number of persons
or households served, and the amount of CDBG funds expanded.
b. Description of the nature and reasons for changes in program objectives and how a
jurisdiction would change its programs as a result of its experiences.
The City of Iowa City did not incur any changes in program objectives.
c. Assessment of efforts in carrying out planned activities.
To date, the City has been successful in carrying out planned activities on schedule.
1) The City assisted agencies to pursue outside funding, as indicated in the Consolidated Plan,
a.k.a. CITY STEPS. For instance, the City prepared Federal Home Loan Bank applications for
the Housing Rehabilitation program and assisted the Housing Authority with a HUD ROSS
Grant application. The City also provided technical assistance to Successful Living for the
preparation of grant proposals to the Iowa Finance Authority, Iowa Department of Economic
Development and the Federal Home Loan Bank. Greater Iowa City Housing Fellowship used
both private mortgages and Federal Home Loan Bank funds for their Acquisition and Rehab
program.
2) The City also provided certifications of consistency for HUD programs, when requested by
other entities.
3)The City did not hinder the implementation of CITY STEPS by action or willful inaction.
d. Meeting National Objectives
The CDBG funds were used exclusively for banefiring low and moderate-income persons, which is one
of the three national objectives.
e. Narrative that identifies the activities involving acquisition~ rehabilitation or demolition of
occupied real property.
None of the CDBG funded activities involved the acquisition or demolition of occupied real property.
However, the City Rehabilitation Program and the Elderly Services Agency Small Repair Program
involved rehabilitation of occupied real property. Each of the two programs set up meetings with the
contractor and occupant to describe the project being undertaken and to take steps to minimize the
amount of displacement resulting from the construction. None of the occupants were displaced due to
the CDBG funded rehabilitation activities.
Economic Development Projects
The ]~nstitute for Social and Economic Development received CDBG fund to operate their micro-
enterprise training program. They provided micro-enterprise training to 30 persons in two sessions.
Nine new businesses were created or expanded.
Limited Clientele Activities
Activities were undertaken by seven agencies that served a limited clientele that did not fall within one
of the categories of presumed limited clientele low and moderate-income benefit. All seven agencies
ask persons to document their household income at the time of entry into a program. It is important
to note that at each agency, nearly 100% of those assisted were low to moderate-income households.
1. The DVIP - Furniture Project provided furniture to persons who are formerly homeless or low-
income. Limited clientele benefit was determined by nature of the facility and by referrals from
the homeless shelters.
2. The Salvation Army used the funds for processing, storage and distribution of meat for low-
income households. The Salvation Army also used funds for facility renovation. Limited
clientele benefit was determined by nature of the facility serving persons who are homeless or
very low-income.
3. ]~nstitute for Social and Economic Development provided micro-enterprise training to low-
income persons. ]Fncome was verified at the time of intake.
4. United Action for Youth (UAY) offered programs to primarily low-income youth in Iowa City,
many of which were referred by other agencies that serve low-income residents. Limited
clientele benefit was documented through income verifications.
5. Successful Living provided supportive services for persons residing in transitional housing.
Limited clientele benefit was determined by verifying income at the time of intake.
6. MYEP provided youth programming and obtained income information at the time of intake.
7. CC]A provided youth programming and obtained income information at the time of intake.
Program income Narrative
Program income was received from two sources, rehabilitation loan repayments and payoffs from
previous years' projects and other capital income. Other income includes loan repayments for Public
Facility improvement projects carried out in previous year, as well as miscellaneous income from the
sale of planning and other documents.
a) Program Income
1. Total program income to revolving funds: N/A
2. Float-funded activities: N/A
3. Other loan repayments by category: See c.2.
4. Income received from sale of property: N/A
b) Prior Period Adjustments:
Reimbursement made for disallowed cost: N/A
c) Loans and other receivables:
1. Float-funded activities outstanding as of end of the reporting period: N/A
2. Total number of loan outstanding and principal balance owed as of end of
reporting period:
Outstanding Rehabilitation Loans (owner-occupied & rental)
Total Number of Loans: 23
Principal Balance Owed: $ 139,677
Outstanding Public Facility Rehab Loans
Total Number of Loans: 10
Principal Balance Owed: $ 554,835
[These loans range from 0 - 6% interest and for time periods
of 3-20 years. They include loans made with Supplemental
CDBG (Flood) funds.]
Outstanding Depreciating Loans
Total Number of Loans: 69
Principal Balance Owed: $ 752,550
EMost loans depreciate 10% a year over 10 years.]
Outstand/n.q Cond/t/ona/ Occupancy Loans
Total Number of Loans: 174
Principal Balance Owed: $1,795,448
[These loans are repaid when a home is sold or, in the case of Public Facilities, when the
facility no longer serves low/moderate income persons.]
3, Parcels acquired or improved with C:DBG funds that are available for sale as
of end of reporting period= N/A
4. Number and amount of loans in default and for which the balance was
forgiven or written off during the reporting period= Two CDBG Rehabilitation
loans have gone into default during this reporting period. The Cib/is pursuing action
to recover the balance due on each loan.
5, Lump sum drawdown agreement= N/A
Description of rehabilitation programs and the number of projects/units completed, total
CDBG funds involved and other public and private funds involved.
Elderly Services Agency (ESA) Small Repair Program assists homeowners who are elderly or have a
disabilib/and need small repairs to their homes. ESA made health and safety repairs to 37 homeowners
(50 people) using $28,000 in CDBG funds. ESA used approximately $3,500 in additional private or public
funds to complete these projects.
The Iowa City Housing Rehabilitation Program completed 33 projects using $283,913 in CDBG funds. The
Rehabilitation Program offers five different programs to low-income homeowners. They include the
Emergency Repair Assistance Program, Manufactured Home Repair Program, Exterior Repair Program,
Residential Accessibility Program and the Comprehensive Home Rehabilitation Program. Please see the
Housing Rehabilitation Report in Section 5E.
The Iowa City Rehabilitation Program uses CDBG funds, HOME Investment Partnership funds and Federal
Home Loan Bank funds.
Table I
PRTORITY NEEDS PR/ORI'TY DESCR.[P'I'~ON OF ACT*ZVI'TES NUMBER OF AMOUNT
CATEGORY & NEED PERSONS (P) OR OF CDBG
PRO3ECTS LEVEL HOUSEHOLDS FUNDS
HTGH, (H) SERVED EXPENDED
MEDXUM,
LOW
HOUSXNG
Coldren Retirement H Installed a new energy efficient 25P $ 6,000
Residence- Rehabilitation boiler.
Greater Iowa City H Acquired & rehabilitated 10 homes to 10H $ 82,947 '
Housing Fellowship - be used as affordable rental housing
Acquisition & Rehab
Elderly Services Agency - H The Small Repair Program assisted 50P $ 28,830
Small Repair Program 50 elderly persons with small repairs
to their home.
City of Iowa City - H Housing rehabilitation for owner- 33H $283,913
Housing Rehab Program occupied housing units.
HACAP - Transitional H Acquired eight housing units to be 40P $190,000
Housing Acquisition used for transitional housing for
families.
Successful Living - SRO H Installed a new stove, flooring, 40P $14,395
Rehabilitation cabinets and ceiling.
City of Iowa City - M Assisted 9 households with 9H $25,655
Downpayment Asst. downpayment assistance for their
first home.
HOMELESS
Salvation Army - Food H Distributed meat to 2234 persons. 2234P $7,780
Distribution
Domestic Violence H Distributed 1,206 pieces of furniture 189H $11,000
Intervention Program - to 189 households. Nearly 47 tons
Furniture Project of furniture diverted from the landfill.
PUBLIC FACZLI'TZES
Community Mental Health L Installed new storm windows, 6651P $ 56,999.75
Center - Exterior Rehab gutters and painted the entire facility
Emergency Housing H Installed a new refrigerator. 4588P $ 2,039
Project- Kitchen
Improvements
Salvation Army - Facility H Installed a new commercial grade 1160H $ 48,973.32
Rehabilitation kitchen, flooring in the day shelter,
washer/dryer area and improved the
accessibility of the main entrance
Free Lunch Program - H Installed a commercial grade stove, 20,915P $10,459
Kitchen Improvements new tiling and painting in the
kitchen.
Old Brick - Facility H Project will begin in FY01. 0P $0
Accessibility
Miller-Orchard L Acquired a two acre piece of land to 3597P $ 65,000
Neighborhoed - Parkland be used as a neighborhood park
Acquisition
PUBI TC SERVI'CE
CC]:A - Youth Leadership L Provided services to youth that 120P $10,000
focused on life skills, character &
leadership training.
Successful Living - H Provided support services to persons 138P $15,000
Support Services living in transitional housing.
Aid tO Agencies-
Elderly Services Agency H Assisted persons who are elderly or 1846P $ 60,255
have a disability
United Action for Youth M 3429P $16,873
MECCA H 2497P $ 27,872
MYEP - Employment H Employment training for youth that 142P $15,411
Training focuses on how to obtain and keep a
job.
ECONOMZC DEV'T
Tnstitute for Social & H Provided micro-enterprise training to 30P $ 25,000
Economic Development 30 persons in two sessions. Nine
new businesses were created or
expanded.
PLANNZNG
Critical Zssues Planning - H Review of the Development Code to N/A $17,627.72
Housing Market Analysis streamline regulations and assist in
the development of affordable
housing.
SECTION 3
HOME Investment Partnerships Program
Narrative Statements
Section 3: HOME Tnvestment Partnerships Program -- FYO0 Annual Report
(A) An analysis of the extent to which HOME funds were distributed among different
categories of housing needs identified in Zowa City's Consolidated Plan (CZTY STEPS)
Iowa City's Consolidated Plan (a.k.a. CI'I'Y STEPS) identifies four areas relating to affordable housing
activities (pp. 78-80). These ob3ectives were designed to provide a diversity of choices for the City, non-
profit organizations and private developers to pursue in providing affordable housing options for all income
groups. The four objectives are as follows:
1. Rental Assistance
2. Production of New Units
3. Rehabilitation of Old Units
4. Acquisition of Existing Units
During FY00 the HOME program funded both public and private organizations undertaking a variety of
housing activities. Below is a description of the projects undertaken in FY00.
Integrated Disbursement and Information System (:[DIS) numbers have been assigned to each project for
the purposes of national tracking. These HUD numbers are identified for each project described below.
:[DT5 reports on all of Iowa City's activities are included in Section 5 of this annual performance report.
Rental Assistance
In :Iowa City there are approximately 1086 Section 8 Vouchers and Certificates, as well as 100 units of
public housing. Because of the very active housing market in Iowa City, rents are among the highest in the
State of Iowa. Because of these high rents there is an ever-present need for additional rental assistance.
Due to the recent influx additional Section 8 vouchers and certificates, the ICHA has no long waiting list for
Section 8 rental assistance. There remains, however, a waiting list for public housing units. At the end of
the fiscal year, the public housing units had a 99% occupancy rate.
In FY00 the ICHA continued to operate a Tenant Based Rent Assistance (TBRA) program for approximately 15
households working towards self-sufficiency. This TBRA project was originally allocated $:100,000 in FY99.
Due to the Housing Authority's receipt of additional Section 8 assistance, there is no longer a waiting list for
rental assistance. Dudng the course of FY00, the TBRA program evolved from providing rental assistance to
deposits. Total TBRA funding expended for FY00 was $:19,234, which leaves a balance of $67,748. No
additional funds were leveraged by this project.
Production of New Units
Due to a shortage in units affordable to very low-income persons in Iowa City, several projects were funded
for the production of new units. In FY00, both rental and owner-occupied housing projects were started or
continued.
Greater Iowa City Housing Fellowship (GICHF), a CHDO, continued to work on a homeownership project
that is accompanied by a long-term land lease. GICHF identified and purchased three lots (South Pointe
Subdivision) in FY98. GICHF started construction in FY99 and completed of all three homes in FY00. HOME
funding for this project was allocated in FY97. Total HOME funds expended in FY00 was $0. Approximately
$300,000 was leveraged in private funding for construction financing for this project.
Habitat for Humanity was awarded $46,000 in City HOME funds for land acquisition in FY98. Habitat
planned on acquiring four scattered site lots. Tn FY98 they identified and purchased two lots (Whispering
Meadows Subdivision) for $25,000. Both homes were constructed and sold in FY98. Tn FY99 Habitat
purchased 2 more lots. One home was constructed and sold in FY00. The remaining lot is scheduled to be
complete in FY01. Total HOME funds expended in FY00 was $0. Including donated materials and labor,
approximately $50,000 was leveraged by this project to date.
Swenson and Associates, a private developer, was allocated $65,667 in FY98 HOME funds to purchase three
lots, develop small house designs and construct homes for sale to low-income households. Swenson and
Associates was a small, start-up operation making a first attempt at the provision of affordable
homeownership. In FY98, three lots (South Pointe Addition) were identified, purchased and design of the
homes began. in FY99, Swenson finalized construction plans, solicited bids and advertised for potential
homebuyers~ In FY00 one home was completed and sold to an income eligible resident. ]:n FY00 the
remaining HOME funding in the amount of $6,383.83 was expended. To date, approximately $101,000 in
private funds has been leveraged by this project. Due to non-performance by Swenson and Associates, the
contract between Swenson and Associates and the City of iowa City was terminated for convenience. The
City solicited applications from area non-profits for the remaining two lots. The Iowa City City Council
awarded one lot to the Iowa City Housing Authority and one lot to GICHF to continue the development of
affordable owner-occupied housing. The City anticipates that ICHA and GICHF will complete construction and
sell the homes to income eligible households within the next fiscal year. No additional HOME or CDBG
funding will be allocated for completion of this project.
The ]:owa City Housing Authority (ICHA) was awarded $77,000 in FY99 HOME funds for their homebuyer
programs (Affordable Dream Home Ownership Program - ADHOP and Tenant to Owner Program -- TOP).
The ADHOP program was designed to work with a private developer on new single-family units in the
Walden Hills subdivision. The TOP program sells existing Public Housing rental units to public housing
tenants. In FY99, $5,595 in HOME funds was spent on the ADHOP program. Because one home received
direct assistance, two other units could be completed due to leveraging. In FY00 the remaining $71,405
was spent. The program provided funding for three units under the TOP program. A total of 6 units have
been sold to eligible homebuyers through these programs. Over $160,000 in private funds have been
leveraged for this project.
Regency Heights Apartment L.P. was awarded $150,000 in FY99 HOME funds for the construction of 37
units of affordable senior housing. In FY00 $96,823 was spent. At the end of the fiscal year the project
was nearing completion. The project is expected to be complete in September 2000.
Iowa City IHA Senior Housing was awarded $275,000 in FY00 HOME funds for the construction of 30 units
of affordable senior housing. In FY00 $94,710 was expended. It is anticipated that the project will be
completed by late fall. To date, this project has not leveraged any additional funds.
Rehabilitation of Old Units
The City of Towa City has an effective housing rehabilitation program that has been assisting low-income
homeowners for about 20 years. Due to the high cost of housing, the rehabilitation and maintenance of
existing housing is one of the most cost-effective and efficient means of ensuring a safe, decent housing
stock. Over the last five years nearly all of the rehabilitation projects have targeted homeowners. Due to
an effective rental inspection program, and low interest rates, there have not been any requests from
landlords for rental rehabilitation assistance.
The bulk of the Rehabilitation Program's budget, about 80%, comes from the Community Development
Block Grant (CDBG) program and the HOME program accounts for the majority balance. Tn FY98 the
Rehabilitation Program received $120,000 from the Federal Home Loan Bank of Des Moines. Towa City's
Housing Rehabilitation Program has been allocated HOME funds since FY95 to undertake Comprehensive
Rehabilitation projects. in FY99, the Rehabilitation Program was allocated $80,000; no FY00 HOME funds
were allocated. Tn FY00 the Rehabilitation Program spent $1 :~,553 in HOME funds and completed one
project.
Acquisition of Existing Units
This objective is two-fold; conversion of units to affordable rentals and homebuyer assistance. Due to the
high cost of higher density land the construction of affordable housing for non-profits is sometimes not
possible. To assist non-profits in building inventories of affordable housing, the City has supported an
acquisition and rehabilitation program. Also, many of the affordable units for homebuyers are existing, older
units so the City supports a homebuyer assistance program funded by CDBG.
]:n FY99, GZCHF, a CHDO, worked on three acquisition and rehabilitation programs. in each of these
programs G]:CHF proposed to purchase and rehabilitate single family housing units to be used for rental
housing. HOME funds were awarded in FY98 for the purchase and rehab of 18 units. lFn FY99, $141,300 in
City HOME funds were awarded for the purchase and rehabilitation of 8 units. An additional $253,700 in
HOME funds was awarded in FY00 for the purchase and rehabilitation of 9 units. During FY00, GTCHF
expended in $76,904.14 in City HOME funds. This year the FY98 project was completed and the FY99
project is about 64% complete. The project funded in FY00 is not yet underway, as the receipt of State
HOME funds was delayed. Approximately $230,000 in private financing was leveraged by this project.
Mercantile Bank was allocated HOME funds in FY96 for a Downpayment Assistance Program (DAP) for very
low-income homebuyers who were purchasing manufactured housing. The program, however, did not get
started until FY97 due to an 18-month wait for a HUD regulatory waiver. This slow start, combined with a
change in mortgage interest rates, crippled this program. Tn late FY99 Mercantile Bank sought to change the
focus of the program to include all low-income homebuyers regardless of housing type. The City of TOwa City
and the Housing and Community Development Commission approved this change. Since this time Mercantile
Bank has been sold to Firstar Bank. Firstar has agreed to continue the program. We are looking forward in
FY0:L to an increased usage of this program. Four loans were completed in FYO0 and a total of $10,000 was
expended. To date, this project has leveraged $303,250 in private mortgages
Summary
The City of Towa City expended a total of $39:L,347 (including administration) in City and State HOME funds
in FY00 for the variety o1: housing projects outlined above. All of the projects address the objectives of the
C1TY STEPS Plan.
(B) A report on match contributions made during FYO0
The City of Towa City has detailed the match contributions to the HOME program on HUD form 40107-A as
required, please see the report at the end of this section. The City of :[owa City's 2000 fiscal year for
calculating match was .July 1, :~999 to .]une 30, 2000. Zn addition, the report on match liability from HUD's
TDTS system is also included within this section.
Match contributions were mainly generated through contributions of forgone taxes and required
infrastructure. Other match contributions were obtained though donated labor, materials and waived fees.
During FY00 a total of $469,611.69 in match was reported. Contributions of construction materials and site
preparations accounted for $9,155, contributions of waived realtor fees made up $25,500, contributions of
required infrastructure accounted for $46,805.75. The contribution of donated labor was $10,290. The
total contribution of forgone taxes was $377,860.94. The City of Zowa City has $:L,260,735.09 in match to
carryover into the next fiscal year. As such, no problems are anticipated in meeting HUD's HOME match
requirements for the foreseeable future.
(C) HONE Participating 3urisdictions (P3s) should submit Part III of HOD Form 40107 to
report contracts and subcontracts with N/~ority Business Enterprises (NBEs) and Women~
Business Enterprises (WBEs)
The City of [owa City has completed the required HUD Form 40:[07 (see the report at the end of this
section). The City staff is responsible for monitoring compliance with contracting procedures. The staff
assists City departments and subrecipient agencies which are responsible for implementing projects to
solicit WBE, MBE and small business participation in all CDBG and HOME projects.
The City of Zowa City regularly recruits businesses owned by women and people of color. :In addition, staff
maintains a current listing of all such qualified business located in the Towa City area and in eastern Towa
(i.e. east of Des Moines). These businesses are identified from directories distributed by HUD, MBDA, SBA,
:[DED and recognized interest groups representing women and people of color. Depending on the services
or skills needed for a particular project, this listing will serve as a direct solicitation list above and beyond
the normal public advertising requirements.
(D) The results of on-site inspections of affordable rental housing assisted under HOME and
an assessment of the HOME jurisdiction's affirmative marketing actions and outreach to
minority and women owned businesses
On-Site Znspections
The City of Towa City has an existing rental inspection program that inspects every rental unit in the
community every two years. Properties that are in compliance with local codes (more strict than Housing
Quality Standards) are issued a rental permit. All HOME assisted properties are subject to this inspection
cycle and various informal, on-site inspections made by the Community Development Division staff
throughout the year. Tn addition, if any of the tenants are receiving Section 8 assistance the ~owa City
Housing Authority also inspects the properties. Results of inspections are written and corrective actions
noted in individual property files. These files are stored and maintained by the Department of Housing and
Tnspection Services (HZS). let is HTS's responsibility to oversee all rental inspections and insure that rental
units are in compliance with all requirements.
Affirmative Marketing
As required by HUD, the City of Iowa City and its subrecipients (public and private) follow affirmative
marketing rules. The City's Affirmative Marketing Plan is attached in Appendix 1. Both public and private
subrecipients of HOME funds are also required to follow the affirmative marketing requirements in 24 CFR
92.351. City staff reviews these efforts during annual monitoring visits. An evaluation of these efforts
shows that both the City and its subrecipients have met HUD requirements.
In 1998 the City standardized a reporting form for affirmative marketing efforts and statistics (see Appendix
Z). This reporting form is updated annually as needed. All recipients participating in CDBG or HOME
funded programs are using this document. The following table shows the demographics collected for rental
housing proiects completed this year.
Race \ Number of Applicant Number of Successful
Ethnicity Households Households
Africa n-Am e ri ca n 51 18
Asian 5 0
Hispanic 3 0
Native Am\Pacific Islander 2 1
White 35 13
Unit Size Number of Units
Single Room Occupancy -
One Bedroom -
Two Bedroom 4
Three Bedroom 10
Four Bedroom 3
Population White African-Am Hispanic Asian Native American
LIowa City 90% ~ 2.5% L 1.7% 5.6% .2%
Population
rsuccessful 41% I 56% r 0% 0% 3%
Households
These statistics, although limited (only 32 households), show that affirmative marketing efforts have been
successful in reaching people of color. As one can see, the percentage of people of color being served
through HONE assisted projects is extremely high when compared to a representation of the total Iowa City
population.
Based on the information presented above, the City of Iowa City and its subrecipients have done an
excellent job in affirmative marketing. We will continue to take every opportunity to affirmatively market
housing to people of color and low income households.
HOME Match Report u.s.Department of Housing and Urban Development OMB Approval No. 2501-0013
Office of Community Planning and Development (exp. 11/30/2001
Match Contributions for
Pad I Participant Identification Federal Fiscal Year (yyyy) 1999
1. Participant No. (assigned by HUD) 2. Name of the Padicipating Jurisdiction 3. Name of Contact (person completing this repod)
99-MC-19-0205 City of Iowa City Angela Williams
5. street Address of the Participating Jurisdiction 4. Contact's Phone Number (include area code)
410 E Washington Street 319/356-5244
6. city ~7. Sta.e I 8. Zi. Code i ]~: :]:~: ~!ii ]:
Iowa City i IA ~ 52240 i ~i:~i: :ii~!: ii:: ::!:i ~ :
Pad II Fiscal Year Summary
1. Excess match from prior Federal fiscal year $ 867,401.29
2. Match contributed during current Federal fiscal year (see Part 111.9.) $ 469,611.69
3. Total match available for current Federal fiscal year (line 1 + line 2) $ 1,337,012.98
4. Match liability for current Federal fiscal year $ 76,277.89
5. Excess match carried over to next Federal fiscal year (line 3 minus line 4) $ 1,260,735.09
Part III Match Contribution for the Federal Fiscal Year 7. Site Preparation,
1. Project No. 2. Date of 3. Cash 4. Foregone Taxes, 5. Appraised 6. Required Construction Materials, 8. Bond 9. Total
or Other ID Contribution (non-Federal sources) Fees, Charges Land / Real Properly Infrastructure Donated labor Financing Match
(mm/dd/yyyy)
1998.010 GICHF 06/30/2000 $403,360.94 $403,360.94
1998.012 Regency 06/05/2000 $46,805.75 $9,155 $55,960.75
1997.014 11/30/1999 $10,290 $10,290
page 1 of 4 pages form HUD-4OIO7-A (12/94)
,nnual Performance Report u.s. DepartmentofHousing OMB Approval No. 2501-0013
and Urban Development (exp. 11/30/2001 )
-IOME Program Office of Community Planning
and Development
'ublic reporting burden for this collection of information is estimated to average 2.5 hours per response, including the time for reviewing instructions, searching
,xisting data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conducl
,r sponsor, and a person is not required to respond to, a collection of informalion unless that collection displays a valid OMB control number.
'he HOME statute imposes a significanl number of data collection and reporting requirements. This includes information on assisted properties, on the
~wners or tenants of the properties, and on other programmatic areas. The information will be used: 1 ) to assist HOME participants in managing their
~rograms; 2) to track performance of participants in meeting fund commitment and expenditure deadlines; 3) to permit HUD to determine whether each
~articipant meets the HOME slatutory income targeting and affordability requirements; and 4) to permit HUD to determine compliance with other statutory
md regulatory program requirements. This data collection is authorized under Title II of the Cranston-Gonzalez National Affordable Housing Act or related
tuthorities. Access to Federal grant funds is contingent on the reporting of certain project-specific data elements. Records of information collected will
~e maintained by the recipients of the assistance. Information on activities and expenditures of grant funds is public information and is generally available
or disclosure. Recipients are responsible for ensuring confidentiality when public disclosure is not required.
Fhis form is intended to collect humeric data to be aggregated nationally as a complement to data collected through the Cash and Management Information
C/MI) System. Participants should enter the reporting period in the first block. The reporting period is October 1 to September 30. Instructions are included
or each section if further explanation is needed.
Submit this form on or before December 31. This report is for period (mm/dd/yyyy) Date Submitted (mrn/dd/yyyy)
Send one copy to the appropriate HUD Field Office and one copy to: Starting } Ending
~OME Program, Rm 7176, 451 7th Street, S.W., Washington D.C. 2041( 07/01/1999 06/30/2000 09/29/2000
Part I Participant Identification
i. Participant Number 2. Participant Name City of Iowa City
M-99-19-0205
3. Name of Person completing this report 4. Phone Number (Include Area Code
Angela Williams 319/338-215
5. Address 6. City 7. State ~8. Zip Code
410 E Washington Street Iowa City IA 52241
Part II Program Income
Enter the following program income amounts for the reporting period: in block 1, enter the balance on hand at the beginning; in block 2, enter the amount
generated; in block 3, enter lhe amount expended; and in block 4, enter the amount for Tenant-Based rental Assistance.
1. Balance on hand at Beginning 2. Amount received during 3. Total amount expended 4. Amount expended for Tenant- 5. Balance on hand at end of
of Reporting Period Reporting Period during Reporting Period Based Rental Assistance Reporting Period (1 + 2 - 3) = 5
$0 $3,679 $3,679 $0 $0
Part III Minority Business Enterprises (MBE) and Women Business Enterprises (WBE)
In the table below, indicate the number and dollar value of contracts for HOME projects completed during the reporting period.
· ':' :~-~'~;;~'~': '~*~' :'~:~ '~'~'~';;!.';?~';' ~':;"' Minority B~siness Enterprises (MBE)
~! ~,' ~,~ d. Black e. Hispanic f. White
A. Contracts
1. Number 1 * 0 0 0 0 1
2. Dollar Amount $65,667 0 0 0 0 $65,667
B. Sub-Contracts
0 0 0 0 0 0
1. Number
2. Dollar Amount 0 0 0 0 0 0
i a. Total b. Women Business c. Male
· ' Enterprises (WBE)
C. Conlracts
1. Number I I 0
2. Dollar Amount $65,667 $65,667 0
D. Sub-Contracts
0 0 0
1. Number
2. Dollar Amounts 0 0 0
* Swenson & Associates
page 1 of 2 form HUD-40107 (11/92)
Part IV Minority Owners of Rental Property
In the table below, indicate the number of HOME assisted rental property owners and the total dollar amount of HOME funds in these rental properties assisted
dudng the reporting pedod.
' ' -%~, ",: .~'7;;?TT,.',~"' :;." . ::;.' ! Minority Property Owners .
' ' ~~ '/"' "" ' ~. Ala';kar; Nais~/e or: c.' Asian or ] ~"Bla~k ' e. Hispanic f. White
;~,:.;! · ' ..'!~,~!~:::.~ .''' a. Total J American Indian Paeifm Islander . Non-Hispan,c ' Non-Hispanic
1. Number 1'* 0 0 0 0 1
2. Dollar Amount $76,904 *** 0 0 0 0 $76,904
Part V Relocation and Real Property Acquisition
Indicate the number of persons displaced, the cost of relocation payments, the number of parcels acquired, and the cost of acquisition. The data
provided should reflect only displacements and acquisitions occurring during the reporting period.
a. Number b. Cost
1. Parcels Acquired 0 0
2. Businesses Displaced 0 0
3. Nonprofit Organizations Displaced 0 0
4. Households Temporarily Relocated, not Displaced 0 0
Minedry Business Enterprises (MBE)
Households Displaced a. Total b. Alaskan Native or c. Asian or d. Black e. Hispanic f. White
American Indian Pacific Islander Non-Hispanic Non-Hispanic
5. Households Displaced - Number 0 0 0 0 0 0
6. Households Displaced - Cost 0 0 0 0 0 0
** Greater Iowa City Housing Fellowship, a local CHDO
***FY99 award- spent $68,057
FY98 award, spent $ 8,847
page 2 of 2 form HUD-40107 (11/92
IDIS - C04PR33 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 08-24-00
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 10:13
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 1
HOME MATCHING LIABILITY REPORT
IOWA CITY, IA
FISCAL MATCH TOTAL DISBURSEMENTS MATCH LIABILITY
YEAR PERCENT DISBURSEMENTS 1 REQUIRING MATCH AMOUNT
1998 25.0% 522,450.69 480,151.85 120,037.96
1999 25.0% 367,629.54 305,111.57 76,277.89
SECTION 4
Section 3 Reporting
Section 4: Section 3 Reporting -- FYO0 Annual Report
The City of Iowa City makes every effort to encourage subrecipients to use Section 3 businesses and to hire
Section 3 qualifying persons when applicable. Section 3 language is included in all HOME and CDBG
contracts, regardless of amount. Section 3 regulations are required when any construction contract or
project is awarded more than $100,000 in CDBG and HOME funds.
The City attempts to promote the use of Section 3 employees and, in fact, has a program in place that
would encourage such businesses to apply for and participate in City funded work. Small Business
Assistance Loans are available to owners of small businesses with five or less employees who participate in
Community Development or Housing Rehabilitation projects. The maximum amount of the loan is $1,000
at 0% interest for one year. The owner's personal gross income may not exceed 80% of the median for
Iowa City. In addition, the City will provide up to 50% of the cost of tuition for a training program at
Kirkwood Community College or other appropriate training center. This assistance is only available to small
business owners whose gross family income falls below 80% of median for Iowa City, and who have a
proven need for the training.
Recipients and contractors working on projects requiring Section 3 compliance shall undertake the following
activities:
a) Attend a pre-construction technical assistance and informational meeting with the City staff to
review Section 3 requirements.
b) Notify Section 3 residents and businesses about employment opportunities.
c) Notify the Iowa City Public Housing Authority about job opportunities for public housing
residents and persons receiving Section 8 assistance.
d) Notify potential subcontractors about Section 3 requirements
e) Post notices at the job site regarding Section 3 employment opportunities.
f) Meet guidelines for "new hires" and \ or contract awards.
g) Document efforts to comply with Section 3 regulations.
h) Complete HUD form 60002 on an annual basis.
i) Refrain from contracting with non-complying firms.
Community Development staff will attend all construction conferences to document Section 3 efforts. Staff
will also be responsible for monitoring compliance with Section 3 requirements and will assist City
departments and subrecipient agencies that are responsible for implementing projects. Where necessary,
staff will solicit local business participation in CGBG and HOME projects. Community Development staff will
ensure that all "good faith" efforts to achieve Section 3 goals are adequately documented. Further, staff
will work with the Purchasing Agent and other appropriate City staff to ensure that local businesses are
included on lists of bidders when direct solicitation is used or local businesses are made aware of CDBG and
HOME projects being bid through advertisements published in local newspapers.
In fiscal year 2000, there were a total of four projects that required Section 3, they were:
Greater Iowa City Housing Fellowship $253,700 HOME funds
HACAP $190,000 CDBG funds
City of Iowa City Housing Rehab $255,000 CDBG funds
Iowa City IHA Senior Housing $275,000 HOME funds
A total of $973,700 in CDBG and HOME funds were awarded to contracts which were required to utilize
Section 3. Please see the completed HUD 60002 forms on the following pages for further detail.
Section 3 Summary Report u.s. DepartmentofHousing OMBApproval No. 2529-0043 (exp. 4/30/2001)
and Urban Development
Economic Opportunities for Office of Fair Housing HUD Field Office:
Low- and Very Low-Income Persons and Equal Oppodunity
Seeback of page for Public Reporting Burden statement
1. Recipient Name &Address: (street, city, state, zip) 2. Federal Identification: (contract/award no,) 3. Dollar Amount of Award:
City of Iowa City M-99-19-0205 $643,000
410 E Washington Street 4. Contact Person: 5. Phone: (include area code)
Iowa City, IA 52240 Angela Williams (319) 35~-5748
6. Reporting Period: 7. Date Report Submitted:
7/1/99 to 6/30/00 9/29/00
rog am Cod: * ~ (Use a separate sheet 9. Program Name:
8. P r e for each program code) HOME
Part h Employment and Training (** Include New Hires in columns E & F.)
A B C D E** F**
N umber of Number of New % of Aggregrate Number % of Total Staff Hours Number of Section 3
Job Category New Hires Hires that are of Staff Hours of New Hires for Section 3 Employees Employees
Sec. 3 Residents that are Sec. 3 Residents and Trainees and Trainees
Technicians
C,?.~:~lemction by Trade (List)
Trade '
Trade
*Program Codes 3 = Public/Indian Housing 4 = Homeless Assistance 8 = CDBG-State Administered
1 = Flexible Subsidy A = Development, 5 = HOME 9 = Other CD Programs
2 = Section 202/811 B = Operation 6 = HOME-State Administered 10 = Other Housing Programs
C = Modernization 7 = CDBG-Entitlement
form HUD-60002 (4/98)
Page1 of 2 ref 24 CFR 135
Pad I1: Contracts Awarded
1. Construction Contracts:
A. Total dollar amount of all contracts awarded on the project $
528,700 (1) (2)
B. Total dollar amount of contracts awarded to Section 3 businesses $
C. Percentage of the total dollar amount that was awarded to Section 3 businesses %
D. Total number of Section 3 businesses receiving contracts
2. Non-Construction Contracts:
A. Total dollar amount of all non-construction contracts awarded on the project/activity $ * Excludes
50,000 (3)
Admin.
B. Total dollar amount of non-construction contracts awarded to Section 3 businesses $
C. Percentage of the total dollar amount that was awarded to Section 3 businesses %
D. Total number of Section 3 businesses receiving non-construction contracts
Part II1: Summary
Indicate the efforts made to direct the employment and other economic opportunities generated by HUD financial assistance for housing
and community development programs, to the greatest extent feasible, toward low- and very low-income persons, particularly those who
are recipients of government assistance for housing. (Check all that apply.)
X Attempted to recruit low-income residents through: local advertising media, signs prominently displayed at the project site,
contacts with community organizations and public or private agencies operating within the metropolitan area (or nonmetropolitan
county) in which the Section 3 covered program or project is located, or similar methods.
Participated in a HUD program or other program which promotes the training or employment of Section 3 residents.
Participated in a HUD program or other program which promotes the award of contracts to business concerns which meet the
definition of Section 3 business concerns.
Coordinated with Youthbuild Programs administered in the metropolitan area in which the Section 3 covered project is located.
Other; describe below.
(1) Greater Iowa City Housing Fellowship (GICHF) $253,700; Iowa City IHA Senior Housing
$275,000
(2) Neither of these projects are complete.
(3) Affordable Housing Funding Pool
Public reporting burden for this collection of information is estimated to average 2 hours per response, including the time for reviewing instructions, searching
existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not collect
this information, and you are not required to complete this form, unless it displays a currently valid OMB control number.
Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u., mandates that the Department ensure that employment and
other economic opportunities generated by its housing and community development assistance programs are directed toward low- and very low-income
persons, particularly those who are recipients of government assistance for housing. The regulations are found at 24 CFR Part 135. The information will be
used by the Department to monitor program recipients' compliance with Section 3, to assess the results of the Departmenrs efforts to meet the statutory
objectives of Section 3, to prepare reports to Congress, and by recipients as a self-monitoring tool. The data is entered into a data base and will be analyzed
and distributed. The collection of information involves recipients receiving Federal financial assistance for housing and community development programs
covered by Section 3. The information will be collected annually to assist HUD in meeting its reporting requirements under Section 808(e)(6) of the Fair Housing
Act and Section 916 of the HCDA of1992. An assurance of confidentiality is not applicable to this form. ThePrivacyActof1974andOMBCircularA-108
are not applicable. The reporting requirements do not contain sensitive questions. Data is cumulative; personal identifying information is not included.
form HUD-60002 (4/98)
Page 2 of 2 ref 24 CFR 135
U.S. Department of Housing OMB Approval No. 2529-0043 (exp. 4/30/2001 )
Section 3 Summary Report and Urban Development
Economic Opportunities for Office of Fair Housing HUD Field Office:
Low- and Very Low-Income Persons and Equal Opportunity
Seeback of page for Public Reporting Burden statement
1. Recipient Name &Address: (street, city, state, zip) 2. Federal Identification: (contract/award no.) 3. Dollar Amount of Award:
B-99-MC-19-0009 $943,000
City of Iowa City 4. Contact Person: 5. Phone: (include area code)
410 E Washington Street
Angela Willjams (319) 356-5244
Iowa City, IA 52240 6. Reporting Period: 7. Date Report Submitted:
7/1/99 - 6/30/00 9/29/00
for each program code)
8. Program Code: * F"'] (Use a separate sheet 9. Program Name:
Part h Employment and Training (** Include New Hires in columns E & F.)
A B C D E** F**
Number of Number of New % of Aggregrate Number % of Total Staff Hours Number of Section 3
Job CategoS, New Hires Hires that are of Staff Hours of New Hires for Section 3 Employees Employees
Sec. 3 Residents that are Sec. 3 Residents and Trainees and Trainees
Technicians
Construction by Trade (List)
Trade
:.
Trade
Trade
"i."
*Program Codes 3 = Public/Indian Housing 4 = Homeless Assistance 8 = CDBG-State Administered
I = Flexible Subsidy A = Development, 5 = HOME 9 = Other CD Programs
2 = Section 202/811 B = Operation 6 = HOME-State Administered 10 = Other Housing Programs
C = Modernization 7 = CDBG-Entitlement
form HUD-60002 (4/98)
Page1 of 2 ref 24 CFR 135
Part Ih Contracts Awarded
1. Construction Contracts:
A. Total dollar amount of all contracts awarded on the project '~64,040 (1) (2)
B. Total dollar amount of contracts awarded to Section 3 businesses $
0
C. Percentage of the total dollar amount that was awarded to Section 3 businesses 0 %
D. Total number of Section 3 businesses receiving contracts 0
2. Non-Construction Contracts:
*Excludes
A. Total dollar amount of all non-construction contracts awarded on the project/activity $ 436,411 (3) (4) Admin.
B. Total dollar amount of non-construction contracts awarded to Section 3 businesses $ 0
C. Percentage of the total dollar amount that was awarded to Section 3 businesses 0 %
D. Total number of Section 3 businesses receiving non-construction contracts
0
Part IIh Summary
Indicate the efforts made to direct the employment and other economic opportunities generated by HUD financial assistance for housing
and community development programs, to the greatest extent feasible, toward low- and very low-income persons, particularly those who
are recipients of government assistance for housing. (Check all that apply.)
X Attempted to recruit low-income residents through: local advertising media, signs prominently displayed at the project site,
contacts with community organizations and public or private agencies operating within the metropolitan area (or nonmetropolitan
county) in which the Section 3 covered program or project is located, or similar methods.
Participated in a HUD program or other program which promotes the training or employment of Section 3 residents.
Participated in a HUD program or other program which promotes the award of contracts to business concerns which meet the
definition of Section 3 business concerns.
Coordinated with Youthbuild Programs administered in the metropolitan area in which the Section 3 covered project is located.
Other; describe below.
1) Greater Iowa City Housing Fellowship $ 27,909 (3) Successful Living Services $15,000
City of Iowa City Housing Rehabilitation $255,000 Miller Orchard parkland acq. $65,000
Coldren Retirement Residence $ 6,000 Mayors Youth Employment Prog $15,411
Successful Living, Inc. $ 14,395 Institute for Social &Econ. $25,000
Elderly Services Agency $ 28,000 DVIP Furniture Project $11,000
Salvation Army $ 52,712 Community Corrections Improv. $10,000
Old Brick $ 20,000 Aid to Agencies $105,000
Community Mental Health Center $ 49,565 Hawkeye Area CommunityA~tion $190,000
Free Lunch Program $ 10,459
(2) The City of Iowa City Rehab program is (4) Only HACAP is required to report
Section 3. No Section 3 businesses
not required to report Section 3 as noted
or workers were utilized. This
in 24 CFR 135.5 project was for acquisition only.
Public repoding burden for this collection of information is estimated to average 2 hours per response, including the time for reviewing instructions, searching
existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not collect
this information, and you are not required to complete this form, unless it displays a currently valid OMB control number.
Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U .S.C. 1701 u., mandates that the Department ensure that employment and
other economic opportunities generated by its housing and community development assistance programs are directed toward low- and very low-income
persons, particularly those who are recipients of government assistance for housing. The regulations are found at 24 CFR Part 135, The information will be
used by the Department to monitor program recipients' compliance with Section 3, to assess the results of the Department's efforts to meet the statutory
objectives of Section 3, to prepare reports to Congress, and by recipients as a self-monitoring tool. The data is entered into a data base and will be analyzed
and distributed. The collection of information involves recipients receiving Federal financial assistance for housing and community development programs
covered by Section 3. The information will be collected annually to assist HUD in meeting its reporting requirements under Section 808(e)(6) of the Fair Housing
Act and Section 916 of the HCDA of 1992. An assurance of confidentiality is not applicable to this form. The Privacy Act of 1974 and OMB Circular A-108
are not applicable. The reporting requirements do not contain sensitive questions. Data is cumulative; personal identifying information is not included.
form HUD-60002 (4/98)
Page 2 of 2 ref 24 CFR 135
SECTION 5
Integrated Disbursement and Information
Systems Reports
IDIS - C04PR23 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 2000-08-24
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 10:47
INTEGRATED DISBURSEMENT AND INFOPdMATION SYSTEM PAGE: 1
PROGRAM YEAR SUMMARY OF ACCOMPLISHMENTS
SUMMARY OF COMMUNITY DEVELOPMENT ACCOMPLISHMENTS
CDBG EXPENDITURES BY PRIORITY NEED CATEGORY
PROGRAM YEAR 1999
NAME OF GRANTEE: IOWA CITY
STATE: IA GRANTEE NUMBER: 192466/00001 PROGRAM YEAR ENDS: 06/30/2000
PRIORITY NEED CATEGORY ACTIVITIES UNDERWAY ACTIVITIES COMPLETED
# $ # $
PUBLIC FACILITIES
SENIOR CENTERS (03A) 0 0 0 0
HANDICAPPED CENTERS (03B) 0 0 0 0
HOMELESS CENTERS (03C) 1 48,973 1 2,039
YOUTH CENTERS (03D) 0 0 0 0
NEIGHBORHOOD FACILITIES (03E) 0 0 0 0
CHILD CARE CENTERS (03M) 0 0 0 0
PARKS AND/OR RECREATION FACILITIES (03F) 0 0 1 65,000
HEALTH FACILITIES (03P) 0 0 1 57,000
PARKING FACILITIES (03G) 0 0 0 0
ABUSED/NEGLECTED FACILITIES (03Q) 0 0 0 0
AIDS FACILITIES (03S) 0 0 0 0
OTHER PUBLIC FACILITIES
FIRESTATION/EQUIP (030) 0 0 0 0
PUBLIC IMPROVEMENTS
SOLID WASTE IMPROVEMENTS (03H) 0 0 0 0
FLOOD DRAIN IMPROVEMENTS (03I) 0 0 0 0
WATER AND SEWER IMPROVEMENTS (03J) 0 0 0 0
STREET IMPROVEMENTS (03K) 0 0 0 0
SIDEWALK IMPROVEMENTS (03L) 0 0 0 0
ASBESTOS REMOVAL (03R) 0 0 0 0
OTHER INFRASTRUCTURE IMPROVEMENTS (03N) 0 0 0 0
OTHER PUBLIC FACILITIES OR IMPROVEMENTS (03) 0 0 1 10,459
IDIS - C04PR23 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 2000-08-24
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 10:47
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 2
PROGRAM YEAR SUMMARY OF ACCOMPLISHMENTS
S~Y OF COMMUNITY DEVELOPMENT ACCOMPLISHMENTS
CDBG EXPENDITURES BY PRIORITY NEED CATEGORY
PROGRAM YEAR 1999
NAME OF GRANTEE: IOWA CITY
STATE: IA GRANTEE NUMBER: 192466/00001 PROGRAM YEAR ENDS: 06/30/2000
PRIORITY NEED CATEGORY ACTIVITIES UNDERWAY ACTIVITIES COMPLETED
PUBLIC SERVICES
SENIOR SERVICES (05A) 0 0 0 0
HANDICAPPED SERVICES (05B) 0 0 0 0
YOUTH SERVICES (05D) 0 0 2 25,411
TRANSPORTATION SERVICES (05E) 0 0 0 0
SUBSTANCE ABUSE SERVICES (05F) 0 0 0 0
EMPLOYMENT TRAINING (05H) 0 0 0 0
CRIME AWARENESS (05I) 0 0 0 0
FAIR HOUSING COUNSELING (05J) 0 0 0 0
TENANT/LANDLORD COUNSELING (05K) 0 0 0 0
CHILD CARE SERVICES (05L) 0 0 0 0
HEALTH SERVICES (05M) 0 0 0 0
OTHER PUBLIC SERVICES (05, 05C, 05G, 05N THRU 05T) 0 0 4 138,780
ACCESSIBILITY NEEDS
(10 REMOVAL OF ARCHITECTURAL BARRIERS) 0 0 0 0
OTHER COMMUNITY DEVELOPMENT
ENERGY EFFICIENCY IMPROVEMENTS (14F) 0 0 1 6,000
LEAD BASED PAINT/HAZARDS (14I) 0 0 0 0
CODE ENFORCEMENT (15) 0 0 0 0
HISTORIC PRESERVATION (16A, 16B) 0 0 0 0
IDIS - C04PR23 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 2000-08-24
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 10:47
INTEGR/tTED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 3
PROGRAM YEAR SUMMARY OF ACCOMPLISHMENTS
SUMMARY OF COM~K/NITY DEVELOPMENT ACCOMPLISHMENTS
CDBG EXPENDITURES BY PRIORITY NEED CATEGORY
PROGRAM YEAR 1999
NAME OF GRANTEE: IOWA CITY
STATE: IA GRANTEE NUMBER: 192466/00001 PROGRAM YEAR ENDS: 06/30/2000
PRIORITY NEED CATEGORY ACTIVITIES UNDERWAY ACTIVITIES COMPLETED
# $ #
ECONOMIC DEVELOPMENT
COMMERCIAL-INDUSTRIAL REHABILITATION (17C) 0 0 0 0
COMMERCIAL-INDUSTRIAL INFRASTRUCTURE (17B) 0 0 0 0
OTHER COMMERCIAL-INDUSTRIAL IMPROVEMENTS (17D) 0 0 0 0
MICRO-ENTERPRISES (18C) 0 0 1 25,000
OTHER BUSINESSES (18A) 0 0 0 0
TECHNICAL ASSISTANCE (18B) 0 0 0 0
OTHER ECONOMIC DEVELOPMENT (17A) 0 0 0 0
HOUSING
MULTI UNIT (14B, 14C, 14D) 0 0 1 14,395
SINGLE FAMILY UNIT (14A) 1 72,265 2 244,223
TOTAL 2 121,239 15 588,307
IDIS - C04PR23 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 2000-08-24
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 10:47
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 4
PROGRAM YEAR SUMMARY OF ACCOMPLISHMENTS
SUMMARY OF COMMUNITY DEVELOPMENT ACCOMPLISHMENTS
CDBG HOUSING UNITS COMPLETED
PROGRAM YEAR 1999
NAME OF GRANTEE: IOWA CITY
STATE: IA GRANTEE NUMBER: 192466/00001 PROGRAM YEAR ENDS: 06/30/2000
ACCOMPLISHMENTS REPORTED FOR ACCOMPLISHMENTS REPORTED FOR
HOUSING UNITS ACTIVITIES UNDERWAY ACTIVITIES COMPLETED
(BASED ON ACTUAL ACCOMPLISHMENTS, SOURCE C04MA04)
MULTI UNIT 0 0
SINGLE UNIT 0 []BB~BBBBBB~ 83 BB[]~B~BBBB[]
DIRECT HOMEOWNERSHIP ASSISTANCE (13) 0 BBBUBBBBBBB 11 BBB~B~BBBBB
RACIAL ETHNIC
(SOURCE C04MA05)
HISP/UqIC 0 1
NON-HISPANIC
WHITE 0 87
BLACK 0 3
NATIVE AMERICAN 0 1
ASIAN/PACIFIC ISLANDER 0 2
NON-HISPANIC TOTAL 0 93
TOTAL RACIAL/ETHNIC 0 94
IDIS - C04PR23 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 2000-08-24
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 10:47
INTEGRATED DISBURSEMENT ~ INFORMATION SYSTEM PAGE: 5
PROGRAM YEAR SUMMARY OF ACCOMPLISHMENTS
S~RY OF IDIS ACCOMPLISHMENTS
CDBG ACCOMPLISHMENTS - OTHER THAN HOUSING UNITS
BY PRIORITY NEED CATEGORY
PROGRAM YEAR 1999
NAME OF GRANTEE: IOWA CITY
STATE: IA GRANTEE NUMBER: 192466/00001 PROGRAM YEAR ENDS: 06/30/2000
ACCOMPLISHMENTS REPORTED FOR ACCOMPLISHMENTS REPORTED FOR
CATEGORY/UNITS (ACCOMPLISHMENT TYPE CODES) ACTIVITIES UNDERWAY ACTIVITIES COMPLETED
PUBLIC FACILITIES OR PUBLIC IMPROVEMENTS
PERSONS SERVED (1,2,3) 0 BB~UBBBSNBB 29,100 ~BB~D[]BB[]~B
HOUSEHOLDS (4,5,6,7) O ~5~U 0
BUSINESSES (8) 0 BBBBSBBB~B0 0
ORGANIZATIONS (9) 0 BBSBBBBBOSB 0
HOUSING UNITS (10) 0 NNQ~SSQ~SQQ 0
PUBLIC FACILITIES (11) 0 0~BBBB~BBBB 1
FEET OF PUBLIC UTILITIES (12) 0 BBBBe[]BBBBe 0
PUBLIC SERVICES OR OTHER CATEGORIES
PERSONS SERVED (1,2,3) 0 85NBBBgBBBB 10,404
HOUSEHOLDS (4,5,6,7) 0 ~9~U~ 189
ECONOMIC DEVELOPMENT
BUSINESSES (8) 0 8D88~DSBBBD 0
ORGANIZATIONS (9) 0 UBBB8~BBBB8 0
JOBS (13) 0 BBBBBUBDBBB 0
IDIS - C04PR23 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 2000-08-24
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 10:47
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 6
PROGRAM YEAR S~RY OF ACCOMPLISHMENTS
SUMMARY OF IDIS ACCOMPLISHMENTS
HOME HOUSING UNITS EXPENDITURES AND COMPLETIONS
PROGRAM YEAR 1999
N~ME OF GRANTEE: IOWA CITY
STATE: IA GRANTEE NUMBER: 192466/00001 PROGRAM YEAR ENDS: 06/30/2000
HOUSING EXPENDITURES/COMPLETIONS UNDER HOME ESTIMATED $ EXPENDED # UNITS IN COMPLETED ACTIVITY
TBRA
0 - 30% MFI 0 0
31 - 50% MFI 0 0
51 - 80% MFI 0 0
TOTAL 0 0
RENTERS
0 - 30% MFI 0 0
31 - 50% MFI 0 0
51 - 80% MFI 0 0
UNKNOWN/VACANT 0 0
TOTAL 0 0
TOTAL TBRA AND RENTERS
0 - 30% MFI 0 0
31 - 50% MFI 0 0
51 - 80% MFI 0 0
UNKNOWN/VACANT 0 0
TOTAL 0 0
EXISTING OWNERS
0 - 30% MFI 0 0
31 - 50% MFI 0 0
51 - 80% MFI 2,791 1
UNKNOWN/VACANT 0 0
TOTAL 2,791 1
FIRST TIME HOMEBUYERS
0 - 30% MFI 0 0
31 - 50% MFI 0 0
51 - 80% MFI 0 0
UNKNOWN/VACANT 0 0
TOTAL 0 0
TOTAL OWNERS
0 - 30% MFI 0 0
31 - 50% MFI 0 0
51 - 80% MFI 2,791 1
UNKNOWN/VACANT 0 0
TOTAL 2,791 1
IDIS - C04PR23 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 2000-08-24
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 10:47
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 7
PROGRAM YEAR SDMMARY OF ACCOMPLISHMENTS
SU~LMARY OF IDIS ACCOMPLISHMENTS
HOME HOUSING UNITS COMPLETIONS
PROGRAM YEAR 1999
NAME OF GRANTEE: IOWA CITY
STATE: IA GRANTEE NUMBER: 192466/00001 PROGRAM YEAR ENDS: 06/30/2000
RACIAL ETHNIC CATEGORY # UNITS
HISPANIC 0
NON-HISPANIC
WHITE 1
BLACK 0
NATIVE AMERICAN 0
ASIAN/PACIFIC ISLANDER 0
NON-HISPANIC TOTAL 1
TOTAL RACIAL/ETHNIC 1
IDIS - C04PR06 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 08-24-00
OFFICE OF COMMUNITy PLANNING AND DEVELOPMENT TIME: 10:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 1
SLIMM~IRy OF CONSOLIDATED PLAN PROJECTS FOR REPORT YEAR 1999
IOWA CITY, IA
PLAN YR -
AMOUNTDRAWN AMOUNT AMOUNTDRAWN
PROJECT PGM PROJECT ESTIM~ATE COMMITTED ~J4OUNT THRU REPORT YEAR AVAILABLE TO DRAW IN REPORT YEAR
1999~0001 Institute for Social and Economic Development
CDBG 25,000.00 25,000.00 25,000.00 0.00 25,000.00
DESCRIPTION: Microenterprise training and assistance to low-moderate income residen
ts seeking to explore self-employment and business ownership. Post-tr
aining technical assistance will also be offered.
1999-0002 Salvation Army
CDBG 47,920.00 52,712.00 48,973.32 3,738.68 48,973.32
DESCRIPTION: Renovation of space for kitchen and restrooms at their new facility.
1999-0003 Free Lunch Program
CDBG 7,500.00 10,459.00 10,459.00 0.00 10,459.00
DESCRIPTION: Renovation of kitchen to include the replacement of stove, floor tile,
center island and painting.
1999-0004 Mid-Eastern Iowa Community Mental Health Center
CDBG 49,565.00 57,000.00 57,000.00 0.00 57,000.00
DESCRIPTION: Renovation of exterior of 507 E. College Street facility. Work will i
nclude roof repair, gutters, replacement of storm windows and painting
1999-0005 Old Brick
CDBG 20,000.00 20,000.00 0.00 20,000.00 0.00
DESCRIPTION: Installation of elevator to make the building accessible to persons wi
th a disability.
1999-0006 Miller Orchard Neighborhood Association
CDBG 65,000.00 65,000.00 65,000.00 0.00 65,000.00
DESCRIPTION: Acquisition of land for a park in a low-income neighborhood.
IDIS - C04PR06 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 08-24-00
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 10:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 2
SUMMARY OF CONSOLIDATED PLAN PROJECTS FOR REPORT YEAR 1999
IOWA CITY, IA
PLAN YR - AMOUNT DRAWN AMOUNT AMOUNT DRAWN
PROJECT PGM PROJECT ESTIMATE COMMITTED AMOUNT THRU REPORT YEAR AVAILABLE TO DRAW IN REPORT YEAR
1999-0007 Successful Living
CDBG 15,000.00 15,000.00 15,000.00 0.00 15,000.00
DESCRIPTION: Support services for persons who were formerly homeless and are now re
siding at both SRO-style transitional housing sites.
1999-0008 Mayor's Youth Employment Program
CDBG 15,411.00 15,411.00 15,411.00 0.00 15,411.00
DESCRIPTION: Assist low-income youth (16 & over) learn how to get and keep a job.
1999-0009 DVIP - Furniture Project
CDBG 11,000.00 11,000.00 11,000.00 0.00 11,000.00
DESCRIPTION: The Furniture Project accepts donations of furniture and distributes i
t to persons leaving homeless shelters and other low-moderate income p
ersons in need.
1999-0010 Community Corrections Improvement Association
CDBG 10,000.00 10,000.00 10,000.00 0.00 10,000.00
DESCRIPTION: Operational funds for the Youth Leadership Program.
1999-0011 Aid to Agencies
CDBG 105,000.00 105,000.00 105,000.00 0.00 105,000.00
DESCRIPTION: These funds are part of the City's budget for 14 human service organiz
ations that are funded from both the City general fund and CDBG funds.
1999-0012 Iowa City IHA Senior Housing Phase 1
HOME 275,000.00 275,000.00 98,389.16 176,610.84 98,389.16
DESCRIPTION: Construction of 30 units of affordable rental housing for persons who
are elderly or have a disability.
1999-0013 Greater Iowa City Housing Fellowship
CDBG 27,909.00 0.00 0.00 0.00 0.00
HOME 253,700.00 0.00 0.00 0.00 0.00
DESCRIPTION: Acquisition & rehabilitation of nine existing two bedroon single-famil
y homes to be used for affordable rental housing.
IDIS - C04PR06 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 08-24-00
OFFICE OF COMMUNITY PLANlqING AND DEVELOPMENT TIME: 10:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 3
SUMM3~RY OF CONSOLIDATED PLAN PROJECTS FOR REPORT YEAR 1999
IOWA CITY, IA
PLAN YR - AMOUNT DRAWN AMOUNT AMOUNT DRAWN
PROJECT PGM PROJECT ESTIMATE COMMITTED AMOUNT THRU REPORT YEAR AVAILABLE TO DRAW IN REPORT YEAR
1999-0014 City of Iowa City - Housing Rehabilitation
CDBG 255,000.00 255,000.00 72,265.93 182,734.07 72,265.93
DESCRIPTION: Rehabilitation of owner-occui;ied single-family homes to include compr
ehensive rehab, emergency repair, exterior repair, accessibility and m
obile home repair.
1999-0015 Hawkeye Area Community Action Program
CDBG 190,000.00 190,000.00 190,000.00 0.00 190,000.00
DESCRIPTION: Acquistion Of two four-plexes to be used for transitional housing for
famiilies.
1999-0016 Coldren Retirement Residence
CDBG 6,000.00 6,000.00 6,000.00 0.00 6,000.00
DESCRIPTION: Replacement of the boiler at the non-profit retirement residence.
1999-0017 Successful Living, Inc. - SRO Rehabilitaiton
CDBG 14,395.00 14,395.00 14,395.00 0.00 14,395.00
DESCRIPTION: Rehabilitation of the kitchen in a 21-unit SRO-style transitional hous
ing facility.
1999-0018 City of Iowa City - Affordable Housing Funding Pool
HOME 50,000.00 0.00 0.00 0.00 0.00
DESCRIPTION: Provides limited gap financing for affordable housing projects that ar
e unable to compete in the annual CDBG/HOME funding cycle.
1999-0019 Elderly Services Agency (ESA)
CDBG 28,000.00 0.00 0.00 0.00 0.00
DESCRIPTION: ESA assists persons with disabilities and elderly households with acce
ssibility and safety modifications so that they remain in their homes.
IDIS - C04PR06 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 08-24-00
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 10:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 4
SUMMARY OF CONSOLIDATED PLAN PROJECTS FOR REPORT YEAR 1999
IOWA CITY, IA
PLAN YR - AMOUNT DRAWN AMOUNT AMOUNT DRA~FN
PROJECT PGM PROJECT ESTIMATE COMMITTED AMOUNT THRU REPORT YEAR AVAILABLE TO DRAW IN REPORT YEAR
1999-0020 City of Iowa City
CDBG 214,300.00 120,976.61 120,976.61 0.00 120,976.61
HOME 64,300.00 9,268.44 9,268.44 0.00 9,268.44
DESCRIPTION: Administration of the CDBG and HOME programs. In addition, $70,000 of
the total for CDBG administration is set-aside as a contingency fund,
1999-0021 ELDERLY SERVICES AGENCY - SMALL REPAIR PROGRAM
CDBG 28,000.00 28,830.88 28,830.88 0.00 28,830.88
DESCRIPTION: ESA ASSISTS PERSONS WITH DISABILITIES ANE ELDERLY HOUSEHOLDS WITH ACCE
SSIBILITY AND SAFETY MODIFICATIONS SO THAT THEY REMAIN IN THEIR HOMES.
1999-0022 EMERGECY HOUSING PROJECT - KITCHEN IMPROVEMENT
CDBG 2,039.00 2,039.00 2,039.00 0.00 2,039.00
DESCRIPTION: EMERGENCY REQUEST FOR FUNDS TO REPLACE THE REFRIGERATOR THAT UNEXPECTE
NTLY QUIT WORKING.
1999-0023 CITY OF IOWA CITY - AFFORDABLE HOUSING FUNDING POOL
HOME 50,000.00 0.00 0.00 0.00 0.00
DESCRIPTION: CITY OF IOWA CITY WILL USE THESE FUNDS FOR THE CONSTRUCTION OF HOUSING
(RENTAL AND OWNER OCCUPIED) PROPOSED BY APPLICANTS THAT WERE UNABLE
TO UTILIZE THE CITY'S REGULAR CDBG AND HOME FUNDING CYCLE.
IDIS - C04PR06 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. DATE: 08-24-00
OFFICE OF COMMLYNITY PLANNING AND DEVELOPMENT TIME: 10:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 5
SUMMARY OF CONSOLIDATED PLAN PROJECTS FOR REPORT YEAR 1999
IOWA CITY, IA
PLAN YR - AMOUNT DRAWN AMOUNT AMOUNT DRAWN
PROJECT PGM PROJECT ESTIMATE COMMITTED AMOUNT THRU REPORT YEAR AVAILABLE TO DRAW IN REPORT YEAR
1998-0001 Torus Precision Optics
CDBG 75,000.00 75,000.00 75,000.00 0.00 0.00
DESCRIPTION: Acquisition of telescope manufacturing equipment which will allow for
the creation of seven new full-time equivalent positions.
1998-0002 DVIP - Furniture Project
CDBG 8,300.00 8,300.00 8,300.00 0.00 0.00
DESCRIPTION: The Furniture Project accepts donations of useable furniture and distr
ibutes it to persons leaving homeless shelters and to other low-modera
te income persons in need.
1998-0003 Successful Living
CDBG 11,000.00 11,000.00 11,000.00 0.00 0.00
DESCRIPTION: Supportive services for persons who were formerly homeless and now res
iding at both SRO-style transitional housing sites.
1998-0004 Hawkeye Area Community Action Program
CDBG 10,687.00 11,050.54 11,050.54 0.00 0.00
DESCRIPTION: Supportive Services for families participating in the Broadway Street
transitional housing program.
1998-0005 Aid to Agencies
CDBG 105,000.00 105,000.00 105,000.00 0.00 0.00
DESCRIPTION: These funds are part of the City's budget for 14 human service organiz
ations that are partially funded by the City.
1998-0006 Neighborhood Centers of Johnson County
CDBG 12,500.00 12,500.00 12,500.00 0.00 0.00
DESCRIPTION: Renovation Of the Broadway Street Neighborhood Center to meet fire cod
e and expand the space for licensed child care.
IDIS - C04PR06 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 08-24-00
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 10:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 6
SLrMMj~RY OF CONSOLIDATED PLAN PROJECTS FOR REPORT YEAR 1999
IOWA CITY, IA
PLAN YR - AMOUNT DRAWN AMOUNT AMOUNT DRAWN
PROJECT PGM PROJECT ESTIMATE COMMITTED AMOUNT THRU REPORT YEAR AVAILABLE TO DRAW IN REPORT YEAR
1998-0007 EMERGENCY HOUSING PROJECT
CDBG 27,562.00 27,562.35 27,562.35 0.00 0.00
DESCRIPTION: INSTALLATION OF COOLING SYSTEM, REPLACEMENT OF STEPS , UPGRADE THE
SECURITY SYSTEM AND REPLACE WORN FLOOR COVERINGS AT THE SHELTER.
PROJECT INVOLVED THE USE OF FOUR CONTRACTORS TO DO THE WORK ON THE
SHELTER. FLOORING, STAIR REPAIR, SECUITY SYSTEM UPGRADE AND THE
INSTALLATION OF THE COOLING SYSTEM WERE COORDINATED BY THE SHELTER
DIRECTOR.
1998-0008 Mid-Eastern Iowa Community Mental Health Center
CDBG 20,140.00 22,154.00 22,154.00 0.00 0.00
DESCRIPTION: Renovation Of exterior of 505 & 507 E. College Street facilities. Wor
k will include roof repair, gutters and painting.
1998-0009 Iowa Center for AIDS Resources and Education (ICARE)
CDBG 120,000.00 120,000.00 120,000.00 0.00 0.00
DESCRIPTION: Acquisition of a building to be used for offices, volunteers and couns
eling services.
1998-0010 Greater Iowa City Housing Fellowship (GICHF)
CDBG 158,740.00 158,740.00 82,947.00 75,793.00 82,947.00
HOME 141,300.00 90,713.00 90,520.00 193.00 90,520.00
DESCRIPTION: Acquisition and rehabilitation of existing single-family homes to be u
sed for affordable rental housing.
1998-0011 City of Iowa City - First Home Program
CDBG 30,000.00 33,000.00 33,000.00 0.00 25,655.00
DESCRIPTION: Downpayment assistance for persons under 80% median family income to p
urchase homes in Iowa City.
1998-0012 RIVERVIEW PLACE APARTMENTS
HOME 150,000.00 150,000.00 96,823.44 53,176.56 96,823.44
DESCRIPTION: CONSTRUCTION OF 36 AFFORDABLE RENTAL UNITS FOR SENIORS AND PERSONS WIT
H DISABILITIES. CONSTRUCTION OF 36 UNITS OF AFFORD~BLE RENTAL HOUSING IN PHASE ONE.
THIS WILL CONSIST OF 24 HOME-ASSISTED UNITS AND 12 AT LIHTC RENTS.
PHASE TWO WILL CONTAIN 36 UNITS AT LIHTC RENTS. TOTAL PROJECT WILL
PROVIDE 72 UNITS OF AFFORDABLE RENTAL HOUSING FOR SENIORS ~ PERSONS
WITH DISABILITIES.
IDIS - C04PR06 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 08-24-00
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 10:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 7
SUMMARY OF CONSOLIDATED PLAN PROJECTS FOR REPORT YEAR 1999
IOWA CITY, IA
PLAN YR - AMOUNT DRAWN AMOUNT AMOUNT DRAWN
PROJECT PGM PROJECT ESTIMATE COMMITTED AMOUNT THRU REPORT YEAR AVAILABLE TO DRAW IN REPORT YEAR
1998-0013 City of Iowa City - Housing Rehabilitaiton
CDBG 304,388.00 304,388.00 304,388.00 0.00 215,392.72
HOME 80,000.00 0.00 0.00 0.00 0.00
DESCRIPTION: Rehabilitation of owner-occupied single-family homes to include compre
hensive rehab, emergency repair, exterior repair, accessibility and mo
bile home repair.
1998-0014 Elderly Services Agency (ESA)
CDBG 26,000.00 26,000.00 26,000.00 0.00 0.00
DESCRIPTION: ESA assists persons with disabilities and elderly households with acce
ssibility and safety modifications so that they may remain in their ho
mes.
1998-0015 Iowa City Housing Authority - TBRA
HOME 100,000.00 100,000.00 29,492.63 70,507.37 16,474.63
DESCRIPTION: Tenant-based rent assistance for families working towards self-suffici
ency.
1998-0016 Iowa City Housing Authority - Tenant to Owner Program (TOP)
HOME 77,000.00 77,000.00 77,000.00 0.00 71,405.00
DESCRIPTION: Homeownership opportunities for very-low income persons to purchase ex
isting public housing units.
1998-0017 City of Iowa City
CDBG 145,300.00 113,571.19 113,571.19 0.00 0.00
HOME 59,700.00 16,915.99 16,915.99 0.00 16,915.99
DESCRIPTION: Administration of the CDBG and HOME programs.
1998-0018 Unprogrammed Funds
CDBG 25,000.00 0.00 0.00 0.00 0.00
HOME 60,000.00 0.00 0.00 0.00 0.00
DESCRIPTION: Contingency funds for unexpected expenses and cost overruns for existi
ng and proposed projects.
IDIS - C04PR06 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 08-24-00
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 10:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 8
SLrMMARY OF CONSOLIDATED PLAN PROJECTS FOR REPORT YEAR 1999
IOWA CITY, IA
PLAN YR - AMOUNT DRAWN AMOUNT AMOUNT DRAWN
PROJECT PGM PROJECT ESTIMATE COMMITTED AMOUNT THRU REPORT YEAR AVAILABLE TO DRAW IN REPORT YEAR
1998-0019 SALVATION ARMY - FOOD DISTRIBUTION
CDBG 8,550.00 8,550.00 8,550.00 0.00 7,780.00
DESCRIPTION: SALVATION ARMY WILL PAY FOR THE PROCESSING AND STORAGE OF DONATED
MEAT. THE MEAT WILL BE DISTRIBUTED BY THE SALVATION ARMY TO LOWER
INCOME HOUSEHOLDS AND LOCAL HUMAN SERVICE ORGANIZATIONS THAT PROVIDE
FOOD BANK SERVICES OR A MEALS PROGRAM.
IDIS - C04PR06 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 08-24-00
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 10:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 9
SUMMARY OF CONSOLIDATED PLAN PROJECTS FOR REPORT YEAR 1999
IOWA CITY, IA
PLAN YR - AMOUNT DRAWN AMOUNT AMOUNT DRAWN
PROJECT PGM PROJECT ESTIMATE COMMITTED AMOUNT THRU REPORT YEAR AVAILABLE TO DRAW IN REPORT YEAR
1997-0001 InStitute for Social and Economic Development -- Micro enter
CDBG 20,000.00 20,000.00 20,000.00 0.00 0.00
DESCRIPTION: ISED will use CDBG funds to conduct two training sessions for low-mode
rate income persons living city-wide (approximately 24 participants).
Of these, 15 will complete the sessions and identify business or care
er goals. Ten participants will successfully complete business start-
up or expansion plans. The goal will be to start or expand 3-5 busine
sses owned by low-moderate income persons.
1997-0002 HEARTLAND CANDLEWORKS -- BUSINESS EXPANSION
CDBG 5,000.00 5,000.00 5,000.00 0.00 0.00
DESCRIPTION: HEARTLAND CANDLEWORKS WILL BE USING CDBG FUNDS TO PURCHASE THREE NEW P
IECES OF EQUIPMENT TO ENABLE THE BUSINESS TO PRODUCE LARGE NUMBERS OF
NON-HOLIDAY CANDLE PRODUCTS. BY MAKING THIS EXPANSION, THE BUSINESS W
ILL BE ABLE TO RETAIN JOBS THROUGH OUT THE YEAR (NON-SEASONAL). THE P
ROPOSED EXPANSION WILL CREATE NEW JOBS AND RETAIN OTHER POSITIONS. AP
PROXIMATELY 8-15 JOBS WILL BE CREATED OR RETAINED. THESE CDBG FUNDS
WILL BE IN THE FORM OF A DEFERRED PAYMENT LOAN AT 1% INTEREST UPON TH
E COMPLETION OF AND COMPLIANCE WITH AN INDEPENDENT AUDIT.
HEARTLAND CANDLEWORKS WAS PLANNING ON PURCHASING EQUIPMENT WITH THE
ORIGINAL $72,000 IN CDBG FUNDING. HOWEVER, DUE TO SOME FINANCIAL
CONCERNS AN AUDIT WAS REQUIED PRIOR TO THE RELEASE OF CDBG FUNDS FOR
THE EQUIPMENT PUNCHASE. DUE TO THE NATURE OF THE BUSINESS'S NEED, THE
CDBG FUNDING WAS DIVIDED INTO 2 PARTS (AUDIT FUNDING AND EQUIPMENT).
OF THE CDBG FUNDS $5,000 WAS SPENT TO ASSIST THE BUSINESS WITH THE
AUDIT EXPENSES. HEARTLAND CANDLEWORKS DECIDED TO WITHDRAW THEIR
REQUEST FOR THE REMAINING $67,000 IN CDBG FUNDS (EQUIPMENT PURCHASE).
AS SUCH, ONLY $5,000 IN CDBG FUNDS WERE EXPENDED FOR TECHNICAL ASST.
AND NO JOBS WERE CREATED.
1997-0003 Small Business Development Center -- Micro enterprise Traini
CDBG 20,700.00 20,700.00 20,700.00 0.00 0.00
DESCRIPTION: SBDC will be using CDBG funds to provide Fasttrac I training to low-mo
derate income individuals. Approximately 40 eligible persons will beg
in micro-enterprise training, of those, 32 will complete the sessions.
The goal is to have 16 persons seek funding for a business start-up
or expansion, with 7 of them actually doing so within 12 months.
IDIS - C04PR06 U.S. DEPARTMENT OF HOUSING AND URB/~N DEVELOPMENT DATE: 08-24-00
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 10:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 10
SUMMARY OF CONSOLIDATED PLAN PROJECTS FOR REPORT YEAR 1999
IOWA CITY, IA
PLAN YR - AMOUNT DRAWN AMOUNT AMOUNT DRAWN
PROJECT PGM PROJECT ESTIMATE COMMITTED AMOUNT THRU REPORT YEAR AVAILABLE TO DRAW IN REPORT YEAR
1997-0004 CRISIS CENTER -- ACQUISITION AND REHABILITATION
CDBG 206,840.00 181,839.98 181,839.98 0.00 0.00
DESCRIPTION: THE CRISIS CENTER HAS OUTGROWN ITS EXISTING FACILITY DUE TO A LARGE NU
MBER OF VOLUNTEERS AND EVER INCREASING DEMAND FOR SERVICES. A BUILDIN
G AT 1132 GILBERT COURT HAS BEEN IDENTIFIED FOR ACQUISITION. REHABILI
TATION WILL BE NECESSARY FOR THE ACCOMODATION OF THE CRISIS CENTER.
THE CRISIS CENTER ACQUISITION AND REMODEL PROJECT RAN OVER BUDGET AND
THE HCDC AND CITY COUNCIL RECOMMENDED AN ADDITIONAL ALLOCATION OF CDBG
FUNDS TO THE PROJECT IN THE AMOUNT OF $25,000. WITH THIS AMENDMENT
THE TOTAL CDBG FUNDING FOR THE PROJECT IS $225,000 (WITH $206,840) IN
IDIS DUE TO A LUNP SUM DRAW WHEN IOWA CITY WENT ON IDIS.
1997-0005 City of Iowa City Water Dept. -- Residential Backflow Preven
CDBG 3,500.00 259.00 259.00 0.00 0.00
DESCRIPTION: The City Water Dept. has been placing anti-backflow valves on homes in
Iowa City to prevent contamination into the water supply. The small
device costs approximately $7 each, however, there are low-moderate in
come persons who caDnot afford this expense. These funds will assist
300 households with the expense of this device.
1997-0006 EMERGENCY HOUSING PROJECT -- REFINISH FLOORS
CDBG 1,374.00 1,374.00 1,374.00 0.00 0.00
DESCRIPTION: EHP IS IN NEED OF SHELTER IMPROVEMENTS DUE TO HEAVY USE. THE EXISTING
FLOOR COVERINGS ARE WORN AND THE SHELTER WOULD PREFER TO REFINISH THE
HARI)WOOD FLOORS. BY UNDERTAKING THIS PROJECT THE SAFETY, HEALTH, E
MAINTENANCE OF THE SHELTER WILL BE GREATLY IMPROVED.
1997-0007 United Action for Youth -- Center Enhancement and Security
CDBG 8,725.00 8,725.00 8,725.00 0.00 0.00
DESCRIPTION: UAY is proposing to replace worn floor coverings at its 410 and 422 Io
wa Avenue buildings and to replace the existing security system. Thes
e improvements are needed to insure the usefulness of UAY'S facilities
1997-0008 Emergency Housing Project -- Transitional Housing Support Se
CDBG 16,600.00 16,600.00 16,600.00 0.00 0.00
DESCRIPTION: EHP, through its Early Bird Program, is providing supportive services
to persons living in transitional housing (city-wide). These supporti
ve services are an important part of the homeless program in Iowa City
and to the success of the Single Room Occupancy housing projects supp
orted by CDBG and HOME funds.
IDIS - C04PR06 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 08-24-00
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 10:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 11
SUMMARY OF CONSOLIDATED PLAN PROJECTS FOR REPORT YEAR 1999
IOWA CITY, IA
PLAN YR - AMOUNT DRAWN AMOUNT AMOUNT DRAWN
PROJECT PGM PROJECT ESTIMATE COMMITTED AMOUNT THRU REPORT YEAR AVAILABLE TO DRAW IN REPORT YEAR
1997-0009 DOMESTIC VIOLENCE INTERVENTION PROGPJLM -- FURNITURE PROJECT
CDBG 3,527.00 3,526.65 3,526.65 0.00 0.00
DESCRIPTION: DVIP IS THE LEAD AGENCY FOR THE FURNITURE PROJECT. THE FURNITURE PROJ
ECT ACCEPTS DONATIONS OF USEABLE FURNITURE AND DISTRIBUTES IT TO LOW-M
ODERATE INCOME PERSONS IN NEED. A LARGE NUMBER OF THE RECIPIENTS ARE C
OMING OUT OF HOMELESS SHELTERS OR OTHER LIVING SITUATIONS WHERE THEY D
0 NOT HAVE ANY HOUSEHOLD FURNITURE.
1997-0010 E.C. Iowa Employment & Training Consortium -- Employment Tra
CDBG 7,050.00 7,050.00 7,050.00 0.00 0.00
DESCRIPTION: ECIETC currently operates the Promise Jobs\Quality Jobs programs that
are designed to assist persons with educational, child care, and trans
portation expenses so they can become economically self-sufficient. T
he waiting list for these programs is large and with the impact of wel
fare reform this type of employment training with supportive services
will be in greater demand. These CDBG funds will be used to assist
additional persons on the ECIETC waiting lists who live in Iowa City.
1997-0011 COMMUNITY CORRECTIONS IMPROVEMENT ASSN. -- YOUTH LEADERSHIP
CDBG 11,923.00 11,922.95 11,922.95 0.00 0.00
DESCRIPTION: CCIA IS PROPOSING TO EXPAND ITS YOUTH LEADERSHIP PROGRAM IN IOWA CITY
TO INCLUDE AN ADDITIONAL CLASS OF STUDENTS. THIS IS A SIX YEAR PROGRA
M THAT TARGETS YOUTH WHO EXHIBIT LEADERSHIP QUALITIES, BOTH POSITIVE A
ND NEGATIVE. CCIA'S GOAL IS TO PROVIDE THESE YOUTH POSITIVE EXPERIENC
ES AND ROLE MODELS.
1997-0012 CITY OF IOWA CITY -- AID TO AGENCIES BUDGET
CDBG 94,787.00 94,786.04 94,786.04 0.00 0.00
DESCRIPTION: THESE FUNDS ARE PART OF THE CITY'S BUDGET FOR 14 HUMukN SERVICE ORGANIZ
ATIONS PARTIALLY FUNDED BY THE CITY. THE AID TO AGENCIES BUDGET IS AP
PROXIMATELY $400,000 (INCLUDING THESE CDBG FUNDS).
IDIS - C04PR06 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 08-24-00
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 10:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 12
SUMMARY OF CONSOLIDATED PLAN PROJECTS FOR REPORT YEAR 1999
IOWA CITY, IA
PLAN YR - AMOUNT DRAWN AMOUNT AMOUNT DRAWN
PROJECT PGM PROJECT ESTIMATE COMMITTED AMOUNT THRU REPORT YEAR AVAILABLE TO DRAW IN REPORT YEAR
1997-0013 Greater Iowa City Housing Fellowship -- Acquisition and Reha
CDBG 30,887.00 30,887.00 30,887.00 0.00 0.00
HOME 286,333.00 286,321.36 286,320.96 0.40 4,542.00
DESCRIPTION: GICHF is planning on purchasing 15 existing single-family homes and co
ndos to be used as affordable rental housing units. Minor rehabilitat
ion of these units will also be part of the project. City CDBG and
HOME funds will be in the form of a 3% loan. Additional funding for t
his project will come from State of Iowa HOME funds and private source
s (i.e. banks).
1997-0014 HABITAT FOR HUMANITY -- LAND ACQUISITION
HOME 46,000.00 46,000.00 46,000.00 0.00 0.00
DESCRIPTION: HABITAT FOR HUMANITY IS PROPOSING TO PURCHASE VACANT LOTS FOR THE CONS
TRUCTION OF AFFORDABLE OWNER-OCCUPIED HOUSING. THESE FUNDS WILL BE US
ED TO ACQUIRE 2 LOTS IN IOWA CITY. HABITAT FOR HUMANITY'S LAND ACQUIS
ITION SUBCOMMITTEE IS CURRENTLY WORKING TO FIND SUITABLE LOTS.
1997-0015 Elderly Services Agency -- Small Repair Program
CDBG 28,000.00 27,670.72 27,670.72 0.00 0.00
DESCRIPTION: ESA provides assistance to elderly households and to persons with disa
bilities who are homeowners. The goal of this program is to enable pe
rsons to continue living in their own homes safely. The Small Repair
Program assists these homeowners with minor repairs and modifications
that include ramps, accessibility improvements and deferred maintenanc
e. The average project costs are approximately $500-$600.
1997-0016 City of Iowa City -- Mousing Rehabilitation Program
CDBG 336,000.00 334,660.56 334,660.56 0.00 0.00
HOME 88,000.00 75,586.20 24,168.13 51,418.07 10,078.22
DESCRIPTION: The City's Housing Rehabilitation Program provides assistance to owner
-occupants in the areas of comprehensive rehab, emergency repair, exte
rior repair, accessibility and mobile home repair. A waiting list of
eligible households is maintained by the Rehab Program, between 35-50
households may be on the list at any given time. A majority of these
funds are used as a loan to the homeowner and will be repaid to the Ci
ty for future use.
IDIS - C04PR06 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 08-24-00
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 10:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 13
SLIMMARY OF CONSOLIDATED PLAN PROJECTS FOR REPORT YEAR 1999
IOWA CITY, IA
PLAN YR - AMOUNT DRAWN AMOUNT AMOUNT DRAWN
PROJECT PGM PROJECT ESTIMATE COMMITTED AMOUNT THRU REPORT YEAR AVAILABLE TO DRAW IN REPORT YEAR
...................................................
1997-0017 CITY OF IOWA CITY & U OF I BURN CENTER -- FIRE SAFETY PROGRA
CDBG 6,000.00 5,779.84 5,779.84 0.00 0.00
DESCRIPTION: THE CITY AND THE U OF IOWA BURN CENTER IS TEAMING UP TO DEVELOP A FIRE
SAFETY PROGPJkM FOR OCCUPANTS OF MANUFACTURED HOUSING UNITS THAT INCLU
DES THE PLACEMENT OF SMOKE DETECTORS AND AN EDUCATIONAL COMPONET. AIDD
ITIONAL INFORM3~TION AND A "LIVE" DEMOSTRATION WILL BE PROVIDED BY THE
CITY FIRE DEPARTMENT.
1997-0018 Meadow Wood Senior Apartments -- Rental Housing Construction
HOME 11,000.00 0.00 0.00 0.00 0.00
DESCRIPTION: A out-of-state developer is proposing the development of a 120 unit se
nior housing project in west Iowa City. This project will contain 90
affordable housing units and 30 market rate units. The development ha
s applied for Low Income Housing Tax Credits from the State of Iowa.
HOME funds will be used for this project to provide for required lever
age for the tax credits.
1997-0019 SWENSON & ASSOCIATES -- LAND ACQUISITION
CDBG 2,571.00 2,571.00 2,571.00 0.00 0.00
HOME 65,667.00 65,667.00 65,667.00 0.00 6,383.85
DESCRIPTION: Swenson & Associates is proposing to acquire vacant lots for the const
ruction of affordable owner-occupied units. The units will be private
ly financed and sold to eligible homebuyers minus the cost of the lots
(paid with CDBG). The City will then have a silent second mortgage o
n the properties for the value of the land. Should the properties be
sold, in the future, to ineligible households the City would recover t
he CDBG investment.
1997-0021 City of Iowa City -- Program Administration
CDBG 140,000.00 110,895.16 110,895.16 0.00 0.00
HOME 55,000.00 55,000.00 55,000.00 0.00 0.00
1997-0022 UNPROGRAMMED FUNDS FOR CONTINGENCY
CDBG 75,000.00 9,312.14 9,312.14 0.00 0.00
HOME 10,000.00 0.00 0.00 0.00 0.00
DESCRIPTION: THESE FUNDS WILL BE USED TO COVER UNFORSEEN OR EMERGENCY EXPENSES INCU
RRED BY CDBG OR HOME PROJECTS.
IDIS - C04PR06 U.S. DEPARTMENT OF HOUSING ~ URBAN DEVELOPMENT DATE: 08-24-00
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 10:15
INTEGRATED DISBURSEMENT ]~q~D INFORMATION SYSTEM PAGE: 14
SUMMARY OF CONSOLIDATED PLAN PROJECTS FOR REPORT YEAR 1999
IOWA CITY, IA
PLAN YR - AMOUNT DRAWN AMOUNT AMOUNT DRAWN
PROJECT PGM PROJECT ESTIMATE COMMITTED AMOUNT THRU REPORT YEAR AVAILABLE TO DRAW IN REPORT YEAR
1997-0023 HAWKEYE AREA COMMUNITY ACTION PROGRAM - EMERGENCY REPLACEMEN
CDBG 4,886.00 0.00 0.00 0.00 0.00
DESCRIPTION: EMERGENCY REPLACEMENT OF 14 GAS STOVES IN TRANSITIONAL HOUSING UNITS.
THE OLD STOVES WERE UNSAFE DUE TO UNACCEPTABLE LEVELS OF CARBON
MONOXIDE.
IDIS - C04PR06 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 08-24-00
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 10:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 15
SUMMARY OF CONSOLIDATED PLAN PROJECTS FOR REPORT YEAR 1999
IOWA CITY, IA
PLAN YR - AMOUNT DRAWN AMOUNT AMOUNT DRAWN
PROJECT PGM PROJECT ESTIMATE COMMITTED AMOUNT THRU REPORT YEAR AVAILABLE TO DRAW IN REPORT YEAR
1996-0001 Micro-enterprise Training -- Institute for Social and Econo
CDBG 20,000.00 0.00 0.00 0.00 0.00
DESCRIPTION: ISED will provide micro-enterprise training for low income persons. I
SED estimates that approximately 20 persons will complete the training
and technical sessions, and of those, four will prepare full busines
s plans and start or expand businesses.
1996-0002 Business Expansion\Marketing and Technical Asst. -- Heartlan
CDBG 50,000.00 0.00 0.00 0.00 0.00
DESCRIPTION: Heartland Candleworks will use funding to expand their business . Fun
ds will also be used to purchase new electronic candle filling equipme
nt and help train employees using new equipment. Heartland Candlewo
rks employs persons with disabilities and persons who are currently (o
r formerly) homeless. Through this assistance the business is anticip
ating to hire 8 new employees.
1996-0003 Construction of the Pheasant Ridge Center -- Neighborhood Ce
CDBG 185,000.00 0.00 0.00 0.00 0.00
DESCRIPTION: Neighborhood Centers of Johnson County (NCJC) will use these funds to
complete the construction of the Pheasant Ridge Center and restructure
a bridge loan. The new Center is 8,500 square feet in size and will
serve the residents of the Pheasant Ridge Apartment Complex and surrou
nding neighborhoods. Programs provided by NCJC will include before an
d after school care, day care, english as a second language, parenting
programs and teen activities. The center expects to serve at least 7
00 low income persons.
1996-0004 Accessibility Modifications -- Conner Center for Independent
CDBG 1,848.00 0.00 0.00 0.00 0.00
DESCRIPTION: The Conner Center's clients are mainly persons with disabilities. The
Conner Center will be using these funds to modify their offices to ma
ke them more accessible for their clients and staff who number approxi
mately 30 with mobility disabilities. Modifications include door lev
ers, lowering the water cooler, grab bars, and installation of a handi
cap accessible stool.
IDIS - C04PR06 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 08-24-00
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 10:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 16
SUMMARY OF CONSOLIDATED PLAN PROJECTS FOR REPORT YEAR 1999
IOWA CITY, IA
PLAN YR - AMOUNT DRAWN AMOUNT AMOUNT DP~AWN
PROJECT PGM PROJECT ESTIMATE COMMITTED AMOUNT THRU REPORT YEAR AVAILABLE TO DRAW IN REPORT YEAR
1996-0005 Clinic Renovations -- Free Medical Clinic
CDBG 51,976.00 0.00 0.00 0.00 0.00
DESCRIPTION: Free Medical Clinic will use the funds to make major renovations to th
eir facilities. These renovations will include improvements to the fi
ve exam rooms, the waiting room and interview area, the pharmacy, the
file room and the staff office. No upgrades or improvements have been
make to these areas in the 23 years Free Medical Clinic has been at t
his location. Improvements will include carpet, lighting and plumbing
The vast majority of persons served by the Free Medical Clinic ar
e low income and have no private health insurance.
1996-0006 Furniture Project -- Domestic Violence Intervention Program
CDBG 7,500.00 0.00 0.00 0.00 0.00
DESCRIPTION: The Furniture Project collects donated furniture and distributes the i
tems to homeless households and individuals. The Furniture Project ha
s been used by individuals, families and local human service organizat
ions. This project has also been awarded $10,000 in funding from the
City for its efforts in reducing the amount of items going into the la
ndfill.
1996-0007 Education and Job Training -- East Central Iowa Employment a
i CDBG 20,987.00 13,505.68 13,505.68 0.00 0.00
DESCRIPTION: The East Central Iowa Employment and Training Consortium (ECIETC) is r
esponsible for the State of Iowa's Promise Jobs program that is a part
of the State's welfare reform program. Promise Jobs provides funding
for education, job training, child care and transportation to its par
ticipants. The goal of this program is to give persons receiving welf
are the skills necessary to enter the job market and become self-suffi
cient. This ECIETC funding will enable them to expand the program a
nd meet the needs of some households on their waiting list.
1996-0008 Youth Employment Training -- Mayors Youth Employment Progra
CDBG 8,463.00 0.00 0.00 0.00 0.00
DESCRIPTION: The Mayors Youth Employment Program (MYEP) will use these funds to pro
vide for operational expenses for its Popcorn Wagon. The Popcorn Wago
n is a micro-enterprise set up by MYEP to provide employment training
for disadvantged youth. The CDBG funds will be used to pay for the st
aff supervision. All other operational expenses are paid for through
the revenues from the Popcorn Cart.
IDIS - C04PR06 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 08-24-00
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 10:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 17
SUMMARY OF CONSOLIDATED PLAN PROJECTS FOR REPORT YEAR 1999
IOWA CITY, IA
PLAN YR - AMOUNT DRAWN AMOUNT ~24OUNT DRAWN
PROJECT PGM PROJECT ESTIMATE COMMITTED AMOUNT THRU REPORT YEAR AVAILABLE TO DRAW IN REPORT YEAR
.................
.................
.................
1996-0009 Housing Support Program -- LIFE Skills, Inc.
CDBG 17,100.00 0.00 0.00 0.00 0.00
DESCRIPTION: LIFE Skills provides housing support services to persons who are homel
ess or are in danger of losing their housing. The supportive services
consist of locating affordable units and training in budgeting and co
mmunication skills· and housekeeping.
1996-0010 Supportive Services for Transitional Housing -- Emergency Ho
CDBG 10,000.00 2,261.19 2,261.19 0.00 0.00
DESCRIPTION: The Emergency Housing Project (EHP) is operating its Early Bird progra
m which assists persons who are at the shelter. Early Bird helps coor
dinate services and develop an action plan for the participants. The
second step to this program is getting persons\households into housing
· however, the need for supportive services continues. These funds
will be used by EHP to provide supportive services to persons who are
residing in transitional housing units. Recently, the City and a for-
profit organization worked together to open a 9 unit SRO. These servi
ces will be available to assist persons living in this SRO and in othe
r units.
1996-0011 Small Repair Program -- Elderly Services Agency
CDBG 28,000.00 0.00 0.00 0.00 0.00
DESCRIPTION: Elderly Services Agency (ESA) provides assistance to elderly household
s and persons with disabilities who are homeowners. The goal of this
program is to enable persons to continue living in their own homes saf
ely. The Small Repair program assists these homeowners with minor rep
airs and modifications that include ramps, accessibility and deferred
maintenance. The average project costs approximately $500 - $600.
1996-0012 Housing Rehabilitation Program -- City of Iowa City
CDBG 305,400.00 0.00 0.00 0.00 0.00
HOME 151·600.00 107,758.93 99,786.60 7,972.33 5,354.47
DESCRIPTION: The City's Housing Rehabilitation program provides assistance to owner
-occupants in the areas of comprehensive rehab, emergency repair, exte
rior repair, accessibility and mobile home repair. A waiting list of
eligible households is maintained by the Rehab program, between 39 and
55 households may be on the list at any given time. The majority of
these funds are in the form of a loan and will eventually be repaid to
the City for future use.
IDIS - C04PR06 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 08-24-00
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 10:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 18
SUMMARY OF CONSOLIDATED PLAN PROJECTS FOR REPORT YEAR 1999
IOWA CITY, IA
PLAN YR - AMOUNT DRAWN AMOUNT AMOUNT DRAWN
PROJECT PGM PROJECT ESTIMATE COMMITTED AMOUNT THRU REPORT YEAR AVAILABLE TO DRAW IN REPORT YEAR
1996-0013 Rental Unit Accessibility -- Conner Center for Indep. Living
CDBG 8,000.00 7,967.99 7,967.99 0.00 0.00
DESCRIPTION: The Comer Center's mission is to assist persons with disabilities. A
s such, they have had requests for assistance with residential accessi
bility. The Conner Center has developed a program to assist renters w
ith these accessibility problems. CDBG funds will be used to make the
necessary accessibility modifications to rental units, in cooperation
with the landlords. Such modifications may include ramps, grab bars,
door openers.
1996-0014 Acquisition and Rehab -- Greater Iowa City Housing Fellowshi
CDBG 25,000.00 0.00 0.00 0.00 0.00
HOME 171,490.00 0.00 0.00 0.00 0.00
DESCRIPTION: Greater Iowa City Housing Fellowship (GICHF) will be using these funds
to acquire and rehabilitate 5-7 units which will be used for affordab
le rental housing. This project leverages State HOME funds and privat
e financing.
1996-0015 Land Acquisition for a Community Land Trust -- Greater Iowa
CDBG 107,400.00 0.00 0.00 0.00 0.00
HOME 0.00 59,400.00 59,400.00 0.00 0.00
DESCRIPTION: The Greater Iowa City Housing Felllowship (GICHF) will use funds to ac
quire six single-family, scattered site lots. GICHF will develop a Re
quest For Proposals (RFP) and solict responses from local and regional
builders. GICHF will contract for the development of six homes and t
hen sell them to income eligible households. GICHF will maintain the
ownership of the land, to insure the long-term affordability of the un
its, and manage the Community Land Trust.
1996-0016 SRO Housing for Working Persons Living Alone -- City of Iowa
CDBG 100,000.00 0.00 0.00 0.00 0.00
DESCRIPTION: To acquire and rehabilitate a building to be used as an SRO. The targ
et population is working persons living alone who cannot afford a mark
et rate unit and do not qualify for rental assistance. This project w
ill work in conjunction with the supportive services program operated
by the Emergency Housing Project.
IDIS - C04PR06 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 08-24-00
OFFICE OF COMMUNITY PI~NNING AND DEVELOPMENT TIME: 10:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 19
SLIMMARY OF CONSOLIDATED PLAN PROJECTS FOR REPORT YEAR 1999
IOWA CITY, IA
PLAN YR - AMOUNT DRAWN AMOUNT AMOUNT DRAWN
PROJECT PGM PROJECT ESTIMATE COMMITTED AMOUNT THRU REPORT YEAR AVAILABLE TO DRAW IN REPORT YEAR
1996-0017 Homeownership Assistance Program -- City of Iowa City
CDBG 45,O00.00 0.00 0.00 0.00 0.00
DESCRIPTION: This program will provide funds to low income homebuyers for downpayme
nts and closing costs. These funds will match the homeowners contribu
tions up to $3 000 and be in the form of a zero percent interest, condi
tional occupancy loan. This program has the potential to leverage mor
e than $1,000,000 in private financing.
1996-0018 Tenant Based Rent Assistance -- Iowa City Housing Authority
HOME 85,510.00 85,510.00 85,510.00 0.00 0.00
DESCRIPTION: Provide one year of Tenant Based Rent Assistance (TBRA) to 25 househol
ds on the PHA waiting list who qualify for a locally established prefe
rence (e.g. persons with AIDS/HIV).
1996-0019 Program Administration -- City of Iowa City
CDBG 125,0 00.00 0.00 0.00 0.00 0.00
HOME 56,0 00.00 0.00 0.00 0.00 0.00
1996-0020 Critical Issues Planning -- City of Iowa City
CDBG 50,000.00 43,973.34 43,973.34 0.00 17,627.72
DESCRIPTION: Funding for research on issues related to housing, jobs and services f
or low income residents. Potential topics for study may include such
issues as "What is a Living Wage in Iowa City?", Barriers to Affordabl
e Housing and Solutions, and developing Community Based Organizations.
1996-0021 Unprogrammed Funds for Contingency
CDBG 192,542.00 0.00 0.00 0.00 0.00
DESCRIPTION: These funds are needed to cover any cost overruns or unforseen expense
s incurred by the projects funded in this fiscal year.
1996-0022 Aid to Agencies -- City of Iowa City
CDBG 105,000.00 0.00 0.00 0.00 0.00
DESCRIPTION: These funds are part of a budget for 14 human service agencies partial
ly funded by the City. The Aid to Agencies budget is approximately $3
86,000 (including $105,000) of CDBG funds.
IDIS - C04PR06 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 08-24-00
OFFICE OF COMMIFNITY PLANNING AND DEVELOPMENT TIME: 10:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 21
SUMMARY OF CONSOLIDATED PLAN PROJECTS FOR REPORT YEAR 1999
IOWA CITY, IA
PLAN YR - AMOUNT DRAWN AMOUNT AMOUNT DRAWN
PROJECT PGM PROJECT ESTIMATE COMMITTED AMOUNT THRU REPORT YEAR AVAILABLE TO DRAW IN REPORT YEAR
1995-0001 Tenant Based Rental Assistance
HOME 150,000.00 0.00 0.00 0.00 0.00
DESCRIPTION: Iowa City Public Housing Authority The project will provide 25 hous
eholds with rent assistance. This assistance will be used to help get
families off the waiting list and into the FSS program.
1995-0002 Downpayment Assistance for Manufactured Housing
HOME 80,000.00 0.00 0.00 0.00 0.00
DESCRIPTION: First National Bank Downpayment assistance to households under 80%
of median income with a preference to households under 50% median inco
me. Up to $2500 in downpayment assistance towards the purchase of a m
anufactured housing unit.
1995-0003 Housin~ for Working Singles
HOME 100,000.00 0.00 0.00 0.00 0.00
DESCRIPTION:
1995-0004 Affordable Rental Housing: Land Acquisition
CDBG 101,500.00 0.00 0.00 0.00 0.00
ESG 4,000.00 0.00 0.00 0.00 0.00
HOME 100,000.00 0.00 0.00 0.00 0.00
DESCRIPTION: Greater Iowa City Housing Fellowship and Robert Burns and Associates
A CHDO and a for-profit developer are planning on buying land and bu
ilding 120 units of affordable rental housing for families (2 and 3 be
droom units). The HOME and CDBG funds are for the acquisition of land
ESG funds will be used for GICHF's security deposit loan program.
1995-0005 Housing Rehabilitation
CDBG 284,000.00 0.00 0.00 0.00 0.00
HOME 190,000.00 0.00 0.00 0.00 0.00
DESCRIPTION:City Of Iowa City CDBG funds provide for a wide range of housing re
habilitation activities, from emergency repair to comprehensive rehab.
HOME funds will be used for comprehensive rehabilitation only.
IDIS - C04PR06 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 08-24-00
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 10:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 22
SUMMARY OF CONSOLIDATED PLAN PROJECTS FOR REPORT YEAR 1999
IOWA CITY, IA
PLAN YR - AMOUNT DRAWN AMOUNT AMOUNT DRAWN
PROJECT PGM PROJECT ESTIMATE COMMITTED AMOUNT THRU REPORT YEAR AVAILABLE TO DRAW IN REPORT YEAR
1995-06 Transitional Housing Program
CDBG 143,147.00 0.00 0.00 0.00 0.00
DESCRIPTION: Hawkeye Area Community Action Program (RACAP) CDBG funds will be us
ed for the acquisition of 18 - 3 bedroom units, which will be used by
HACAP in its transitional housing program.
1995-0007 Shelter Rehabilitation \ Renovation
CDBG 64,000.00 0.00 0.00 0.00 0.00
ESG 25,500.00 0.00 0.00 0.00 0.00
DESCRIPTION:Domestic Violence Intervention Project (DVIP) DVIP will be using C
DBG funds to remodel the basement, install an additional egress and re
pair an inadequate drainage system. ESG funds will be used for operat
ional expenses.
1995-0008 Adult Day Program
CDBG 101,000.00 0.00 0.00 0.00 0.00
DESCRIPTION: Johnson County Department Of Health Funds to be used for the acquis
ition or construction of a facility for the Adult Day Program.
1995-0009 Aid To Agencies
CDBG 105,000.00 0.00 0.00 0.00 0.00
DESCRIPTION: City of Iowa City Aid to Agencies: Funds distributed to qualifing h
uman service agencies for operational expenses.
1995-0010 Furniture Project
CDBG 10,500.00 0.00 0.00 0.00 0.00
DESCRIPTION: Domestic Violence Intervention Project The Furniture Project is ope
rated under DVIP as the lead agency. Funds will be used for the opera
tion of the Furniture Project (salaries) which receives and stores use
d furniture and gives it to homeless individuals and families.
1995-0011 Housing Coordinator
CDBG 16,903.00 0.00 0.00 0.00 0.00
DESCRIPTION: LIFE Skills, Inc. Funds will be used for a .5FTE Housing Coordinato
r position. Services to low income persons include homeless preventio
n, counseling, accessing services, locating housing, and general housi
ng skills.
IDIS - C04PR06 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 08-24-00
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 10:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 23
SUMMu~RY OF CONSOLIDATED PLAN PROJECTS FOR REPORT YEAR 1999
IOWA CITY, IA
PLAN YR - AMOUNT DRAWN AMOUNT AMOUNT DRAWN
PROJECT PGM PROJECT ESTIM~TE COMMITTED AMOUNT THRU REPORT YEAR AVAILABLE TO DRAW IN REPORT YEAR
1995-0012 Entrepreneurial \ Job Development
CDBG 19,997.00 0.00 0.00 0.00 0.00
DESCRIPTION: Mayors Youth Employment Program Funds will be used to provide stipe
nds to youth involved in business training and for a .5FTE coordinator
1995-0013 Small Repair Program
CDBG 28,500.00 0.00 0.00 0.00 0.00
DESCRIPTION: Elderly Services Agency (ESA) ESA provides funds for elderly househ
olds to do small repairs. These repairs or modifications enable elder
ly persons to remain in their homes.
1995-0014 Emergency Shelter Rehabilitation
CDBG 25,000.00 0.00 0.00 0.00 0.00
ESG 10,000.00 0.00 0.00 0.00 0.00
DESCRIPTION: Emergency Housin9 Project (EHP) CDBG funds will be used to rehabili
tate the three bathrooms at EHP. ESG funds will be used for operation
al expenses.
1995-0015 Micro-Enterprise Development
CDBG 26,860.00 0.00 0.00 0.00 0.00
DESCRIPTION: Institute for Social and Economic Development Business training and
technical assistance will be provided to low income persons.
1995-0016 Planning
CDBG 12,000.00 0.00 0.00 0.00 0.00
DESCRIPTION: Funds for planning activities related to CITY STEPS.
1995-0017 CDBG\ESGP Program Administration
CDBG 119,000.00 0.00 0.00 0.00 0.00
ESG 2,500.00 0.00 0.00 0.00 0.00
DESCRIPTION: City of Iowa City CDBG Program Administration and Emergency Shelter
Grant Program Administration.
IDIS - C04PR06 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 08-24-00
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 10:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 24
SUNMARY OF CONSOLIDATED PLAN PROJECTS FOR REPORT YEAR 1999
IOWA CITY, IA
PLAN YR - AMOUNT DRAWN AMOUNT AMOUNT DRAWN
PROJECT PGM PROJECT ESTIMATE COMMITTED AMOUNT THRU REPORT YEAR AVAILABLE TO DRAW IN REPORT YEAR
1995-0018 HOME Program Administration
HOME 35,000.00 0.00 0.00 0.00 0.00
DESCRIPTION: City of Iowa City HOME Program Administration
1995-0019 Contingency Funds
CDBG 54,883.00 0.00 0.00 0.00 0.00
HOME 180,000.00 0.00 0.00 0.00 0.00
DESCRIPTION: City of Iowa City Contingency funds reserved for project cost overr
uns and other unforseen expenses or emergency projects. Also $150,000
in City Match funds for the HOME project which are currently not budg
eted for a specific project.
1995-0021 Emergency Shelter Grant Program
ESG 27,600.00 0.00 0.00 0.00 0.00
DESCRIPTION: Youth Homes, Inc. Emergency shelter grant for operation and managem
ent of homeless facilities.
IDIS - C04PR06 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 08-24-00
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 10:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 25
SUMIW3~RY OF CONSOLIDATED PLAN PROJECTS FOR REPORT YEAR 1999
IOWA CITY, IA
PLAN YR - AMOUNT DRAWN AMOUNT AMOUNT DRAWN
PROJECT PGM PROJECT ESTIMATE COMMITTED AMOUNT THRU REPORT YEAR AVAILABLE TO DRAW IN REPORT YEAR
1994-0001 CONVERTED HOME ACTIVITIES
HOME 0.00 1,217,536.00 1,155,036.00 62,500.00 24,385.29
1994-0002 CONVERTED CDBG ACTIVITIES
CDBG 0.00 5,386,595.43 5,386,595.43 0.00 0.00
1994-0003 CONVERTED ESG ACTIVITIES
*** NO ACTIVITIES FOUND FOR THIS PROJECT ***
1994-0004 CONVERTED HOPWA ACTIVITIES
*** NO ACTIVITIES FOUND FOR THIS PROJECT ***
IDIS - C04PR26 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 2000-08-17
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 17:07
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 1
CDBG FINANCIkL SUMMARY
PROGRAM YEAR 1999 PROGRAM YEAR COVERED: 1999-07-01 TO 2000-06-30
GRANTEE: IOWA CITY
GRANTEE NUMBER: 42245
PART I: SUMMARY OF CDBG RESOURCES
01 UNEXPENDED CDBG FUNDS AT END OF PREVIOUS REPORTING PERIOD $1,065,313.58
02 ENTITLEMENT GRANT $943,000.00
03 SURPLUS URBAN RENEWAL $0.00
04 SECTION 108 GUAPjU~TEED LOAN FUNDS $0.00
05 PROGRAM INCOME $118,962.44
06 RETURNS $0.00
07 ADJUSTMENT TO COMPUTE TOTAL AVAILABLE $0.00
08 TOTAL AVAIIj~BLE (1+2+...+7) $2,127,276.02
PART II: SUMMARY OF CDBG EXPENDITURES
09 DISBURSEMENTS OTHER THAN 108 REPAYMENTS OR PLANNING/ADMIN $1,008,148 85
10 ADJUSTMENT TO COMPUTE TOTAL i~UMOUNT SUBJECT TO LOWMOD BENEFIT $0 00
11 AMOUNT SUBJECT TO LOWMOD BENEFIT (9+10) $1,008,148 85
12 DISBURSED IN IDIS FOR PLANNING AND ADMINISTRATION $138,604 33
13 DISBURSED IN IDIS FOR 108 REPAYMENTS $0 00
14 ADJUSTMENT TO COMPUTE TOTAL EXPENDITURES $0 00
15 TOTAL EXPENDITURES (11+...+14) $1,146,753 18
16 UNEXPENDED BALANCE (8-15) $980,522 84
PART III: LOWMOD BENEFIT
17 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS $0.00
18 EXPENDED FOR LOW/MOD MULTI-UNIT HOUSING $0.00
19 DISBURSED FOR OTHER LOW/MOD ACTIVITIES $993,753.85
20 ADJUSTMENT TO COMPUTE TOTAL LOW/MOD CREDIT $0.00
21 TOTAL LOW/MOD CREDIT (17+...+20) $993,753.85
22 PERCENT LOW/MOD CREDIT (21/11) 98.57
PART IV: PUBLIC SERVICE (PS) CAP CALCULATIONS
23 PS DISBURSEMENTS IN IDIS $164,191 00
24 PS UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PY $0 00
25 PS UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PY $0 00
26 ADJUSTMENT TO COMPUTE TOTAL PS OBLIGATIONS $0 00
27 TOTAL PS OBLIGATIONS (23+24-25+26) $164,191 00
28 ENTITLEMENT GRANT $943,000 00
29 PRIOR YEAR PROGRAM INCOME $201,399 01
30 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PS CAP $0.00
31 TOTAL SUBJECT TO PS CAP (28+29+30) $1,144,399.01
32 PERCENT FUNDS OBLIGATED FOR PS ACTIVITIES (27/31) 14.35
PART V: PLANNING AND PROGRAM laDMINISTRATION (PA) CAP
33 PA DISBURSEMENTS IN IDIS $138,604.33
34 PAUNLIQUIDATED OBLIGATIONS AT END OF CURRENT PY $0.00
35 PA UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PY $0.00
36 ADJUSTMENT TO COMPUTE TOTAL PA OBLIGATIONS $0.00
37 TOTAL PA OBLIGATIONS (33+34-35+36) $138,604.33
38 GRANT $943,000.00
39 CURRENT YEAR PROGRAM INCOME $118,962.44
40 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PA CAP $0.00
41 TOTAL SUBJECT TO PA CAP (38+39+40) $1,061,962.44
42 PERCENT FUNDS OBLIGATED FOR PA ACTIVITIES (37/41) 13.05
LINE 17 REPORT
ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 17 OF THE FINANCIAL SUMMARY
PGMYR PROJECT# ACTIVITY# ACTIVITY NAME MATRIX CODE NTL OBJ. $DRAWN
TOTAL: $0.00
LINE 18 REPORT
ACTIVITIES THAT WILL OFTEN BE HOUSING MULTI-UNIT ACTIVITIES
AND INCLUDED ON LINE 18 OF THE FINANCIAL SUMlvLARY
PGMYR PROJECT# ACTIVITY# ACTIVITY NAME MATRIX CODE NTL OBJ. $DRAWN
1999 0017 000000000145 SUCCESSFUL LIVING - SRO R 14B LMH $3,069.03
1999 0017 000000000145 SUCCESSFUL LIVING - SRO R 14B LMH $1,346.10
1999 0017 000000000145 SUCCESSFUL LIVING - SRO R 14B LMH $1,500.00
1999 0017 000000000145 SUCCESSFUL LIVING - SRO R 14B LMH $8,479.87
TOTAL: $14,395.00
LINE 19 REPORT
ACTIVITIES INCLLIDED IN THE COMPUTATION OF LINE 19 OF THE FINANCIAL SUMMARY
PGMYR PROJECT# ACTIVITY# ACTIVITY NAME MATRIX CODE NTL OBJ. $DRAWN
1998 0010 000000000110 GICHF - ACQUISITION AND R 14G LMH $5,481.00
1998 0010 000000000110 GICHF - ACQUISITION AND R 14G LMH $11,136.00
1998 0010 000000000110 GICHF - ACQUISITION AND R 14G LMH $16,830.00
1998 0010 000000000110 GICHF - ACQUISITION AND R 14G LMH $9,000.00
1998 0010 000000000110 GICHF - ACQUISITION AND R 14G LMH $40,500.00
1998 0011 000000000111 DOWNPAYMENT ASSISTANCE PR 13 LMH $3,000.00
1998 0011 000000000111 DOWNPAYMENT ASSISTANCE PR 13 LMH $18,000.00
1998 0011 000000000111 DOWNPAYMENT ASSISTANCE PR 13 LMH $1,655.00
1998 0011 000000000111 DOWNPAYMENT ASSISTANCE PR 13 LMH $3 , 000 . 00
1998 0013 000000000113 CITY OF IOWA CITY - HOUSI 14A LMH $16,962.86
1998 0013 000000000113 CITY OF IOWA CITY - HOUSI 14A LMH $2,797.74
1998 0013 000000000113 CITY OF IOWA CITY - HOUSI 14A LMH $16 025.34
1998 0013 000000000113 CITY OF IOWA CITY - HOUSI 14A LMH $25 803.22
1998 0013 000000000113 CITY OF IOWA CITY ~ HOUSI 14A LMH $36 181.82
1998 0013 000000000113 CITY OF IOWA CITY - HOUSI 14A LMI4 $20 326.90
1998 0013 000000000113 CITY OF IOWA CITY - HOUSI 14A LMH $37 444.09
1998 0013 000000000113 CITY OF IOWA CITY - HOUSI 14A LMI4 $40 381.60
1998 0013 000000000113 CITY OF IOWA CITY - HOUSI 14A LMH $19 469.15
1998 0019 000000000125 SiaJaVATIONARMY - FOOD DIS 05 LMC $7 285.00
1998 0019 000000000125 SALVATION ARMY - FOOD DIS 05 LMC ;495.00
1999 0015 000000000130 HACAP TRANSITIONAL HOUSIN 01 LMH $88 209.85
1999 0015 000000000130 HACAP TRANSITIONAL HOUSIN 01 LMH $13 790.15
1999 0015 000000000130 HACAP TRANSITIONAL HOUSIN 01 LMH $26 362.37
1999 0015 000000000130 HACAP TRANSITIONAL HOUSIN 01 LMH $61 637.63
1999 0011 000000000132 AID TO AGENCIES - OPERATI 05 LMC $1 586.17
1999 0011 000000000132 AID TO AGENCIES - OPERATI 05 LMC $59 150.28
1999 0011 000000000132 AID TO AGENCIES - OPERATI 05 LMC $6 057.23
1999 0011 000000000132 AID TO AGENCIES - OPERATI 05 LMC $6 313.14
1999 0011 000000000132 AID TO AGENCIES - OPERATI 05 LMC $6 359.02
1999 0011 000000000132 AID TO AGENCIES - OPERATI 05 LMC $6 413.86
1999 0011 000000000132 AID TO AGENCIES - OPERATI 05 LMC $8 400.63
1999 0011 000000000132 AID TO AGENCIES - OPERATI 05 LMC $5 170.89
1999 0011 000000000132 AID TO AGENCIES - OPERATI 05 LMC $5 548.78
1999 0009 000000000133 DVIP - FURNITURE PROJECT 05 LMC ]288.48
1999 0009 000000000133 DVIP - FURNITURE PROJECT 05 LMC $4,077.66
1999 0009 000000000133 DVIP - FURNITURE PROJECT 05 LMC $2,517.38
1999 0009 000000000133 DVIP - FURNITURE PROJECT 05 LMC $4,116.48
1999 0014 000000000135 CITY OF IOWA CITY -- HOUS 14A LMH $104.97
1999 0014 000000000135 CITY OF IOWA CITY -- HOUS 14A LMH $4,088.00
1999 0014 000000000135 CITY OF IOWA CITY -- HOUS 14A LMH $68,072.96
1999 0010 000000000136 CCIA - YOUTH SERVICES 05D LMC $3,023.17
1999 0010 000000000136 CCIA - YOUTH SERVICES 05D LMC $400.55
1999 0010 000000000136 CCIA - YOUTH SERVICES 05D LMC $101.50
1999 0010 000000000136 CCIA - YOUTH SERVICES 05D LMC $6,474.78
1999 0003 000000000137 WESLEY FOUNDATION - FREE 03 LMC $5,593.09
1999 0003 000000000137 WESLEY FOUNDATION - FREE 03 LMC $4,865.91
1999 0001 000000000138 ISED - MICROENTERPRISE TR 18C LMC $4,411.30
1999 0001 000000000138 ISED - MICROENTERPRISE TR 18C LMC $4,570.43
1999 0001 000000000138 ISED - MICROENTERPRISE TR 18C LMC $4,420.62
1999 0001 000000000138 ISED - MICROENTERPRISE TR 18C LMC $1,424 09
1999 0001 000000000138 ISED - MICROENTERPRISE TR 18C LMC $1,451 83
1999 0001 000000000138 ISED - MICROENTERPRISE TR 18C LMC $1,681 52
1999 0001 000000000138 ISED - MICROENTERPRISE TR 18C LMC $2,797 58
1999 0001 000000000138 ISED - MICROENTERPRISE TR 18C LMC $2,127 32
1999 0001 000000000138 ISED - MICROENTERPRISE TR 18C LMC $2,115 31
1999 0008 000000000140 MYEP - EMPLOYMENT TRAININ 05D LMC $9,296 20
1999 0008 000000000140 MYEP - EMPLOYMENT TRAININ 05D LMC $6,114 80
1999 0006 000000000141 MILLER-ORCt{ARD NEIGHBORHO 03F LMA $65,000 00
1999 0002 000000000143 SALVATION ARMY - FACILITY 03C LMC $1,888 20
1999 0002 000000000143 SALVATION ARMY - FACILITY 03C LMC $2,430 00
1999 0002 000000000143 SALVATION ARMY - FACILITY 03C LMC $3,656 25
1999 0002 000000000143 SALVATION ARMY - FACILITY 03C LMC $662 84
1999 0002 000000000143 SALVATION ARMY - FACILITY 03C LMC $40,336 03
1999 0007 000000000144 SUCCESSFUL LIVING - OPERA 05 LMC $1,250 00
1999 0007 000000000144 SUCCESSFUL LIVING - OPERA 05 LMC $3,750 00
1999 0007 000000000144 SUCCESSFUL LIVING - OPERA 05 LMC $1,250 00
1999 0007 000000000144 SUCCESSFUL LIVING - OPERA 05 LMC $1,250 00
1999 0007 000000000144 SUCCESSFUL LIVING - OPERA 05 LMC $1,250 00
1999 0007 000000000144 SUCCESSFUL LIVING - OPERA 05 LMC $2,500 00
1999 0007 000000000144 SUCCESSFUL LIVING - OPERA 05 LMC $1,250 00
1999 0007 000000000144 SUCCESSFUL LIVING - OPERA 05 LMC $2,500 00
1999 0004 000000000151 MID-EASTERN IOWA 03P LMC $1,365 39
1999 0004 000000000151 MID-EASTERN IOWA 03P LMC $6,069 61
1999 0004 000000000151 MID-EASTERN IOWA 03P LMC $4,967 31
1999 0004 000000000151 MID-EASTERN IOWA 03P LMC $10,164 17
1999 0004 000000000151 MID-EASTERN IOWA 03P LMC $7,100 52
1999 0004 000000000151 MID-EASTERN IOWA 03P LMC $27,333 00
1999 0016 000000000152 COLDREN RETIREMENT RESIDE 14F LMH $6,000 00
1999 0021 000000000154 ESA - SMALL REPAIR PROGRA 14A LMH $830 88
1999 0021 000000000154 ESA - SMALL REPAIR PROGRA 14A LMH $1,469 95
1999 0021 000000000154 ESA - SMALL REPAIR PROGRA 14A LMH $4,518 45
1999 0021 000000000154 ESA - SMALL REPAIR PROGRA 14A LMH $4,705 24
1999 0021 000000000154 ESA - SMALL REPAIR PROGRA 14A LMH $4,956 82
1999 0021 000000000154 ESA - SMALL REPAIR PROGRA 14A L~H $12,349 54
1999 0022 000000000155 EHP - KITCHEN IMPROVEMENT 03C LMC $2,039 00
TOTAL: $993,753.85
IDIS - C04PR03 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 2000-08-25
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 11:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 1
ACTIVITY SUNMARY (GPR) FOR GPa~NTEE NUMBER: 192466/00001
SORTED BY HUD PROJECT AND ACTIVITY NUMBER PGM YR COVERED: 07/01/1999 TO 06/30/2000
NAME OF GRANTEE: IOWA CITY
PROJECT NAME: Critical Issues Planning -- City of Iowa City PROJECT ID: 0020/1996
ACTIVITY NO: 83 MATRIX CODE: 20 REG CITE: 570.205
ACTIVITY NAME, LOCATION & DESCRIPTION ACCOMPLISHMENT / STATUS
CRITICAL ISSUES PLANNING STATUS: COMPLETED ON 06/28/00
410 EAST WASHINGTON STREET ACTUAL PGM YR ACCOMPLISHMENTS: 1 ORGANIZATIONS
PGM YR ACCOMPLISHMENT NARRATIVE:
A HOUSING STUDY FOR THE IOWA CITY AREA WAS COMPLETED IN FY98. THIS
IOWA CITY IA. 52240 INFORMATION WILL BE USED BY NON-PROFIT DEVELOPERS, PRIVATE DEVELOPERS
THIS WILL FUND A COMPREHENSIVE HOUSING MARKET ANALYSIS FOR AND THE CITY TO HELP DETERMINE MARKET DEMANDS AND HOUSING POLICY.
IOWA CITY. THE BUDGET WAS $52,00 0 FOR THIS PROJECT. PRIOR A SECOND STUDY WAS COMMISSIONED THAT CONDUCTED A REVIEW OF THE
TO IDIS $8,027 WAS SPENT SO ONLY $43,973 SHOWS IN IDIS. CITY'S DEVELOPMENT CODE. THIS WILL HELP THE CITY TO STREAMLINE REGS
AND ASSIST IN THE DEVELOPMENT OF HOUSING.
TOTAL NUMBER OF PERSONS ASSISTED
DATE NAT LOW EXT ASIA IND FEML TOTAL TOTAL DISBURSED
FUNDED OBJ MOD LOW LOW WHIT BLCK HISP PACI ALSK TOTAL HEAD UNLIQ OBLIG AUTHORIZED THRU PGM YR IN PGM YR
070196 LMA 0 0 0 0 0 0 0 0 0 0 $0.00 $43,973.34 $43,973.34 $17,627.72
PROJECT NAME: SWENSON & ASSOCIATES -- LAND ACQUISITION PROJECT ID: 0019/1997
ACTIVITY NO: 75 MATRIX CODE: 01 REG CITE: 570.201(a)
ACTIVITY NAME, LOCATION & DESCRIPTION ACCOMPLISHMENT / STATUS
AFFORDABLE HOMEOWNERSHIP PROGRAM STATUS: UNDERWAY
SOUTHPOINTE ADDITION ACTUAL PGM YR ACCOMPLISHMENTS: 1 HOUSEHOLDS (GENERAL)
SOLTTHEAST IOWA CITY PGM YR ACCOMPLISHMENT NARRATIVE:
IN FY98 THE THREE LOTS WERE PURCHASED. DESIGN WORK AND PRELIMINARY
IOWA CITY IA. 52240 EFFORTS IN CONSTRUCTION FINANCING WERE ALSO COMPLETED. ONE HOME WAS
A PRIVATE FOR-PROFIT ORGANIZATION WILL ACQUIRE VACANT LOTS COMPLETED IN FY00 AND THE UNIT WAS SOLD. THE SUBRECIPENT DEFAULTED
AND BUILD STARTER HOMES FOR LOWER INCOME HOUSEHOLDS. THE AND THE TWO REMAINING LOTS WILL BE COMPLETED IN FY01. ONE OF THE LOTS
FUNDS USED TO PURCHASE THE LOTS WILL ACT AS A 2ND MORTGAGE. WILL BE DONE BY THE CITY OF IOWA CITY AND THE OTHER BY THE GREATER
IOWA CITY HOUSING FELLOWSHIP. ALL FUNDS EXPENDED IN THIS PROJECT.
TOTAL NUMBER OF HOUSEHOLDS ASSISTED
DATE NAT LOW EXT ASIA IND FEML TOTAL TOTAL DISBURSED
FUNDED OBJ MOD LOW LOW WHIT BLCK HISP PACI ALSK TOTAL HEAD UNLIQ OB~IG AUTHORIZED THRU PGM YR IN PGM YR
070197 LMH 1 1 0 1 0 0 0 0 1 1 $0.00 $2,571.00 $2,571.00 $0.00
IDIS - C04PR03 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 2000-08-25
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 11:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 2
ACTIVITY SUMMARY (GPR) FOR GRANTEE NUMBER: 192466/00001
SORTED BY HUD PROJECT AND ACTIVITY NUMBER PGM YR COVERED: 07/01/1999 TO 06/30/2000
NAME OF GRANTEE: IOWA CITY
PROJECT NAME: Greater Iowa City Housing Fellowship (GICHF) PROJECT ID: 0010/1998
ACTIVITY NO: 110 MATRIX CODE: 14G REG CITE: 570.202
ACTIVITY NAME, LOCATION & DESCRIPTION ACCOMPLISHMENT / STATUS
GICHF - ACQUISITION AND REHAB STATUS: UNDERWAY
P.O. BOX 1902 ACTUAL PGM YR ACCOMPLISHMENTS: 0
PGM YR ACCOMPLISHMENT NARRATIVE:
ACQUIRED AND REHABILITATED TEN HOUSING UNITS TO BE USED AS AFFORDABLE
IOWA CITY IA. 52244 RENTAL HOUSING. SIX OF THE TEN HOUSES WERE ACQUIRED AND REHABILITATED
PURCHASE AND REHAB OF 14 UNITS TO BE USED AS AFFORDABLE USING CDBG FUNDS. IN ADDITION TO THE $82,947 EXPENDED IN CDBG FUNDS,
RENTAL HOUSING. $90,520 IN HOME FUNDS WERE USED FOR THE ACQUISITION AND RERABILITATION
OF FOUR HOMES. GICHF ANTICIPATES ACQUIRING THE REMAINING FOUR HOMES
BEFORE OCTOBER 1, 2000.
TOTAL NUMBER OF HOUSEHOLDS ASSISTED
DATE NAT LOW EXT ASIA IND FEML TOTAL TOTAL DISBURSED
FUNDED OBJ MOD LOW LOW WHIT BLCK HISP PACI ALSK TOTAL HEAD UNLIQ OBLIG AUTHORIZED THRU PGM YR IN PGM YR
070198 LMH 12 4 8 1 11 0 0 0 12 6 $0.00 $158,740.00 $82,947.00 $82,947.00
PROJECT NAME: City of Iowa City - First Home Program PROJECT ID: 0011/1998
ACTIVITY NO: 111 MATRIX CODE: 13 REG CITE: 570.201(n)
ACTIVITY NAME, LOCATION & DESCRIPTION ACCOMPLISHMENT / STATUS
DOWNPAYMENT ASSISTANCE PROGRAM STATUS: COMPLETED ON 06/28/00
410 E. WASHINGTON STREET ACTUAL PGM YR ACCOMPLISHMENTS: 11 HOUSING UNITS
PGM YR ACCOMPLISHMENT NARRATIVE:
BANKS AND REALTORS WERE MAILED INFORMATIONAL PACKETS ABOUT THE
IOWA CITY IA. 52240 PROGRAM AND 11 HOUSEHOLDS WERE PROVIDED WITH ASSISTANCE FOR THE
PROVISION OF DOWNPAYMENT ASSISTANCE TO LOW AND MODEHATE PURCHASE OF THEIR FIRST HOME. ALL FUNDS RAVE BEEN EXPENDED AND THIS
INCOME HOMEBUYERS. PROJECT IS NOW COMPLETED.
TOTAL NUMBER OF HOUSEHOLDS ASSISTED
DATE NAT LOW EXT ASIA IND FEML TOTAL TOTAL DISBURSED
FUNDED OBJ MOD LOW LOW WHIT BLCK HISP PACI ALSK TOTAL HEAD UMLIQ OBLIG AUTHORIZED THRU PGM YR IN PGM YR
070198 LMH 11 0 1 11 0 0 0 0 11 4 $0.00 $33,000.00 $33,000.00 $25,655.00
IDIS - C04PR03 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 2000-08-25
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 11:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 3
ACTIVITY SUMMA/IY (GPR) FOR GRANTEE NUMBER: 192466/00001
SORTED BY HUD PROJECT AND ACTIVITY NUMBER PGM YR COVERED: 07/01/1999 TO 06/30/2000
NAME OF GRANTEE: IOWA CITY
PROJECT NAME: City Of Iowa City - Housing Rehabilitaiton PROJECT ID: 0013/1998
ACTIVITY NO: 113 MATRIX CODE: 14A REG CITE: 570.202
ACTIVITY NAME, LOCATION & DESCRIPTION ACCOMPLISHMENT / STATUS
CITY OF IOWA CITY - HOUSING REHAB STATUS: COMPLETED ON 06/21/00
410 E. WASHINGTON STREET ACTUAL PGM YR ACCOMPLISHMENTS: 33 HOUSING UNITS
PGM YR ACCOMPLISHMENT NARRATIVE:
CDBG - PROGRAM FOR FY99 WAS COMPLETED THIS YEAR. A TOTAL OF 33
IOWA CITY IA. 52240 PROJECTS WERE COMPLETED. CDBG FUNDS WERE USED WITH PRIVATE FUNDS
REHABILITATION OF HOMES CITY-WIDE. FROM THE FEDERAL HOME LOAN BANK IN THE AMOUNT OF $54,394.
TOTAL NUMBER OF HOUSEHOLDS ASSISTED
DATE NAT LOW EXT ASIA IND FEML TOTAL TOTAL DISBURSED
FITNDED OBJ MOD LOW LOW WHIT BLCK HISP PACI ALSK TOTAL HEAD UNLIQ OBLIG AUTHORIZED THRU PGM YR IN PGM YR
070198 LMH 33 22 11 30 1 1 0 1 33 17 $0.00 $304,388.00 $304,388.00 $215,392.72
PROJECT NAME: SALVATION ARMY - FOOD DISTRIBUTION PROJECT ID: 0019/1998
ACTIVITY NO: 125 MATRIX CODE: 05 REG CITE: 570.201(e)
ACTIVITY NAME, LOCATION & DESCRIPTION ACCOMPLISHMENT / STATUS
SALVATION ARMY - FOOD DISTRIBUTION STATUS: COMPLETED ON 03/10/00
1116 GILBERT COURT ACTUAL PGM YR ACCOMPLISHMENTS: 2234 PEOPLE (GENERAL)
PGM YR ACCOMPLISHMENT NARRATIVE:
PROJECT DISTRIBUTED FOOD TO 2234 PERSONS. FOOD WAS DISTRIBUTED BY
IOWA CITY IA. 52240 THE CRISIS CENTER AND THE SALVATION ARMY. SEVERAL OTHER AGENCIES ALSO
PROCESSING, STORAGE AND DISTRIBUTION OF MEAT CONTRIBUTED. RECIEVED FOOD FOR ITS PROGRAMS (FREE LUNCH PROGRAM ~ SALVATION ARMY
THE MEAT WILL GO TO LOW INCOME HOUSEHOLDS AND LOCAL SERVICE DINING PROGRAM).
PROVIDERS OF MEALS FOR HOMELESS PERSONS.
TOTAL NIrMBER OF PERSONS ASSISTED
DATE NAT LOW EXT ASIA IND FEML TOTAL TOTAL DISBURSED
FUNDED OBJ MOD LOW LOW WHIT BLCK HISP PACI ALSK TOTAL HEAD UNLIQ OBLIG AUTHORIZED THRU PGM YR IN PGM YR
111798 LMC 2234 187 1882 1366 426 287 126 29 2234 367 $0.00 $8,550.00 $8,550.00 $7,780.00
IDIS - C04PR03 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 2000-08-25
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 11:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 4
ACTIVITY SUMMARY (GPR) FOR GRANTEE NUMBER: 192466/00001
SORTED BY HUD PROJECT AND ACTIVITY NUMBER PGM YR COVERED: 07/01/1999 TO 06/30/2000
NAME OF GR3~NTEE: IOWA CITY
PROJECT NAME: Institute for Social and Economic Development PROJECT ID: 0001/1999
ACTIVITY NO: 138 MATRIX CODE: 18C REG CITE:
ACTIVITY NAME, LOCATION & DESCRIPTION ACCOMPLISHMENT / STATUS
ISED - MICROENTERPRISE TRAINING PROGRAM STATUS: COMPLETED ON 06/27/00
1901 BROADWAY STREET ACTUAL PGM YR ACCOMPLISHMENTS: 30 PEOPLE (GENERAL)
PGM YR ACCOMPLISHMENT NARRATIVE:
TWO SESSIONS WERE COMPLETED WITH 30 PARTICIPANTS ENROLLED. NINE CLIEN
IOWA CITY IA. 52240 TS THAT WERE ENROLLED STARTED A SMALL BUSINESS IN THE IOWA CITY AREA.
PROVIDE BUSINESS TRAINING TO PERSONS WHO ARE LOW INCOME. OF THESE CLIENTS, FOUR WERE AT OR BELOW THE POVERTY LEVEL.
TOTAL NUMBER OF PERSONS ASSISTED
DATE NAT LOW EXT ASIA IND FEML TOTAL TOTAL DISBURSED
FUNDED OBJ MOD LOW LOW WHIT BLCK HISP PACI ALSK TOTAL HEAD UNLIQ OBLIG AUTHORIZED THRU PGM YR IN PGM YR
070199 LMC 19 9 6 20 8 0 1 1 30 3 $0.00 $25,000.00 $25,000.00 $25,000.00
PROJECT NAME: Salvation Army PROJECT ID: 0002/1999
ACTIVITY NO: 143 MATRIX CODE: 03C REG CITE: 570.201(c)
ACTIVITY NAME, LOCATION & DESCRIPTION ACCOMPLISHMENT / STATUS
SALVATION ARMY - FACILITY RENOVATION STATUS: UNDERWAY
1116 GILBERT COURT ACTUAL PGM YR ACCOMPLISHMENTS: 0
PGM YR ACCOMPLISHMENT NARRATIVE:
PERSONS SERVED AT THIS FACILITY ARE PRIMARLY HOMELESS AND\OR HAVE A
IOWA CITY IA. 52240 DISABILITY. THE FACILITY WAS REHABILITATED TO INCLUDE A NEW COMMERCIA
REVOVATE SPACE FOR A COMMERCIAL KITCHEN AND RESTROOMS AT THE L GRADE KITCHEN FOR THE EVENING MEAL PROGRAM, NEW FLOORING IN THE DAY
NEW BUILDING. SHELTER AREA, NEW WASHER/DRYER AREA, IMPROVED ACCESSIBILITY FOR THE MA
IN ENTRANCE. THE PROJECT IS UNDERWAY AND WILL BE COMPLETED BEFORE NO
VEMBER 1, 2000.
TOTAL NUMBER OF PERSONS ASSISTED
DATE NAT LOW EXT ASIA IND FEML TOTAL TOTAL DISBURSED
FUNDED OBJ MOD LOW LOW WHIT BLCK HISP PACI ALSK TOTAL HEAD UNLIQ OBLIG AUTHORIZED THRU PGM YR IN PGM YR
070199 LMC 1130 335 675 495 482 77 67 39 1160 746 $0.00 $52,712.00 $48,973.32 $48,973.32
IDIS - C04PR03 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 2000-08-25
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 11:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 5
ACTIVITY SUMMARY (GPR) FOR GRANTEE NUMBER: 192466/00001
SORTED BY HUD PROJECT AND ACTIVITY NUMBER PGM YR COVERED: 07/01/1999 TO 06/30/2000
NAME OF GRi~NTEE: IOWA CITY
PROJECT NAME: Free Lunch Program PROJECT ID: 0003/1999
ACTIVITY NO: 137 MATRIX CODE: 03 REG CITE: 570.201(c)
ACTIVITY NAME, LOCATION & DESCRIPTION ACCOMPLISHMENT / STATUS
WESLEY FOUNDATION - FREE LUNCH STATUS: COMPLETED ON 06/21/00
120 N. DUBUQUE STREET ACTUAL PGM YR ACCOMPLISHMENTS: 20915 PEOPLE (GENERAL)
PGM YR ACCOMPLISHMENT NARRATIVE:
THE KITCHEN WAS RENOVATED TO INCLUDE THE INSTALLATION OF A NEW COMMERC
IOWA CITY IA. 52245 IAL GRADE STOVE, THE TILE WAS REPLACED, THE ISLAND/CUPBOARD WAS REPAIR
RENOVATION OF KITCHEN FACILITIES WHICH ARE USED TO OPERATE ED ~LND THE KITCHEN WAS PAINTED.
THE FREE LUNCH PROGRAM. APPROXIMATELY 35,880 MEALS ARE
PROVIDED ANNUALLY.
TOTAL NUMBER OF PERSONS ASSISTED
DATE NAT LOW EXT ASIA IND FEML TOTAL TOTAL DISBURSED
FUNDED OBJ MOD LOW LOW WHIT BLCK HISP PACI ALSK TOTAL HEAD UNLIQ OBLIG AUTHORIZED THRU PGM YR IN PGM YR
070199 LMC 2091520915 016105 2092 2091 627 0 20915 1046 $0.00 $10,459.00 $10,459.00 $10,459.00
PROJECT NAME: Mid-Eastern Iowa Community Mental Health Cent PROJECT ID: 0004/1999
ACTIVITY NO: 151 MATRIX CODE: 03P REG CITE: 570.201(c)
ACTIVITY NAME, LOCATION & DESCRIPTION ACCOMPLISHMENT / STATUS
MID-EASTERN IOWA STATUS: COMPLETED ON 06/21/00
ACTUAL PGM YR ACCOMPLISHMENTS: 1 PUBLIC FACILITIES
507 E. COLLEGE STREET PGM YR ACCOMPLISHMENT NARRATIVE:
THE STORM WINDOWS WERE REPLACED, EXTERIOR PAINTED AND GUTTERS REPLACED
IOWA CITY' IA. 52240
RENOVATION OF EXTERIOR OF 507 E. COLLEGE ST FACILITY. W
ORK WILL INCLUDE ROOF REPAIR, GUTTERS, REPLACEMENT OF STORM
WINDOWS AND PAINTING.
TOTAL NTJMBER OF PERSONS ASSISTED
DATE NAT LOW EXT ASIA IND FEML TOTAL TOTAL DISBURSED
FUNDED OBJ MOD LOW LOW WHIT BLCK HISP PACI ALSK TOTAL HEAD UNLIQ OBLIG AUTHORIZED THRU PGM YR IN PGM YR
070199 LMC 5881 1283 3754 6133 281 150 39 48 6651 0 $0.00 $57,000.00 $57,000.00 $57,000.00
IDIS - C04PR03 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 2000-08-25
OFFICE OF COMMUNITY PLANNING ~ DEVELOPMENT TIME: 11:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 6
ACTIVITY SUMMARY (GPR) FOR GRANTEE NUMBER: 192466/00001
SORTED BY HUD PROJECT AND ACTIVITY NUMBER PGM YR COVERED: 07/01/1999 TO 06/30/2000
NAME OF GRlUNTEE: IOWA CITY
PROJECT NAME: Old Brick PROJECT ID: 0005/1999
ACTIVITY NO: 142 MATRIX CODE: 10 REG CITE: 570.201(k)
ACTIVITY NAME, LOCATION & DESCRIPTION ACCOMPLISHMENT / STATUS
OLD BRICK - ACCESSIBILITY STATUS: UNDERWAY
26 E. MARKET STREET ACTUAL PGM YR ACCOMPLISHMENTS: 0
PGM YR ACCOMPLISHMENT NARRATIVE:
THE OLD BRICK FOUNDATION IS SEEKING FUNDS TO COMPLETE THE INSTALLATION
IOWA CITY IA. 52245 OF THE ELEVATOR.
INSTALLATION OF AN ELEVATOR IN THE BUILDING SO PERSONS WITH
DISABILITIES AND THE ELDERLY CAN ACCESS THE FACILITY.
TOTAL NUMBER OF PERSONS ASSISTED
DATE NAT LOW EXT ASIA IND FEML TOTAL TOTAL DISBURSED
FUNDED OBJ MOD LOW LOW W'HIT BLCK HISP PACI ALSK TOTAL HEAD LTNLIQ OBLIG AUTHORIZED THRU PGM YR IN PGM YR
070199 LMC 0 0 0 0 0 0 0 0 0 0 $0.00 $20,000.00 $0.00 $0.00
PROJECT NAME: Miller Orchard Neighborhood Association PROJECT ID: 0006/1999
ACTIVITY NO: 141 M3~TRIX CODE: 03F REG CITE: 570.201(c)
ACTIVITY NAME, LOCATION & DESCRIPTION ACCOMPLISHMENT / STATUS
MILLER-ORCHARD NEIGHBORHOOD PARK STATUS: COMPLETED ON 11/24/99
ACTUAL PGM YR ACCOMPLISHMENTS: 3597 PEOPLE (GENERAL)
MILLER STREET ~ BENTON STREET PGM YR ACCOMPLISHMENT NARRATIVE:
THE TWO ACRES WERE PURCHASED USING CDBG FUNDS AND $63,000 IN FUNDS
IOWA CITY IA. 52240 FROM THE CITY'S PARK L/U~D ACQUISITION FUND. ADDITIONAL FUNDS TO
ACQUISITION OF 2 ACRES FOR A NEIGHBORHOOD PARK. DEVELOP THE PARK WILL COME FROM THE CAPITAL IMPROVMENT BUDGET AND FROM
A PIN NEIGHBORHOOD GRANT.
TOTAL NUMBER OF PERSONS ASSISTED
DATE NAT LOW EXT ASIA IND FEML TOTAL TOTAL DISBURSED
FUNDED OBJ MOD LOW LOW WHIT BLCK HISP PACI ALSK TOTAL HEAD UNLIQ OBLIG AUTHORIZED THRU PGM YR IN PGM YR
070199 LMA 0 0 0 0 0 0 0 0 0 0 $0.00 $65,000.00 $65,000.00 $65,000.00
IDIS - C04PR03 U.S. DEPARTMENT OF HOUSING AND URB~/q DEVELOPMENT DATE: 2000-08-25
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 11:15
INTEGRATED DISBURSEMENT ~uND INFORMATION SYSTEM PAGE: 7
ACTIVITY SUMMARY (GPR) FOR GRANTEE NUMBER: 192466/00001
SORTED BY HUD PROJECT AND ACTIVITY NUMBER PGM YR COVERED: 07/01/1999 TO 06/30/2000
NAME OF GRANTEE: IOWA CITY
PROJECT NAME: Successful Living PROJECT ID: 0007/1999
ACTIVITY NO: 144 MATRIX CODE: 05 REG CITE: 570.201(e)
ACTIVITY NAME, LOCATION & DESCRIPTION ACCOMPLISHMENT / STATUS
SUCCESSFUL LIVING - OPERATIONAL STATUS: COMPLETED ON 06/27/00
716 N. DUBUQUE STREET ACTUAL PGM YR ACCOMPLISHMENTS: 138 PEOPLE (GENERAL)
PGM YR ACCOMPLISHMENT NARRATIVE:
THIS PROJECT PROVIDED ON SITE SUPPORT SERVICES TO VERY LOW INCOME
IOWA CITY IA. 52245 PERSONS LIVING IN TRANSITIONAL HOUSING UNITS. SERVICES THAT WERE
OPERATIONAL EXPENSES FOR THEIR SUPPORTIVE LIVING PROGRAM. PROVIDED INCLUDE CASE MANAGEMENT, BUDGETING, EMPLOYMENT, SUBSTANCE
THIS PROGRAM SERVES INDIVIDUALS LIVING IN TR~/qSITIONAL ABUSE COUNSELING AND OTHER LIVING SKILLS.
HOUSING UNITS.
TOTAL NUMBER OF PERSONS ASSISTED
DATE NAT LOW EXT ASIA IND FEML TOTAL TOTAL DISBURSED
FUNDED OBJ MOD LOW LOW WHIT BLCK HISP PACI ALSK TOTAL HEAD UNLIQ OBLIG AUTHORIZED THRU PGM YR IN PGM YR
070199 LMC 138 0 138 103 31 0 4 0 138 36 $0.00 $15,000.00 $15,000.00 $15,000.00
PROJECT NAME: Mayor's Youth Employment Program PROJECT ID: 0008/1999
ACTIVITY NO: 140 MATRIX CODE: 05D REG CITE: 570.201(e)
ACTIVITY NAME, LOCATION & DESCRIPTION ACCOMPLISHMENT / STATUS
MYEP - EMPLOYMENT TRAINING PROGRAM STATUS: COMPLETED ON 06/27/00
1425 N. DODGE STREET ACTUAL PGM YR ACCOMPLISHMENTS: 142 YOUTH
PGM YR ACCOMPLISHMENT NARRATIVE:
PROVIDE EMPLOYMENT TRAINING FOR YOUTH, PRIMARILY FOCUSING ON HOW TO GE
IOWA CITY IA. 52245 T AND KEEP A JOB.
PROVIDE EMPLOYMENT TRAINING TO PERSONS, MOSTLY YOUTH, WHO
ARE NEEDING SOFT SKILLS ON HOW TO GET AND KEEP A JOB.
TOTAL NUMBER OF PERSONS ASSISTED
DATE NAT LOW EXT ASIA IND FEML TOTAL TOTAL DISBURSED
FUNDED OBJ MOD LOW LOW WHIT BLCK HISP PACI ALSK TOTAL HEAD UNLIQ OBLIG AUTHORIZED THRU PGM YR IN PGM YR
070199 LMC 142 138 0 112 29 1 0 0 142 51 $0.00 $15,411.00 $15,411.00 $15,411.00
IDIS - C04PR03 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 2000-08-25
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 11:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 8
ACTIVITY SUMMARY (GPR) FOR GRANTEE NUMBER: 192466/00001
SORTED BY HUD PROJECT AND ACTIVITY NUMBER PGM YR COVERED: 07/01/1999 TO 06/30/2000
NAME OF GPj~NTEE: IOWA CITY
PROJECT NAME: DVIP - Furniture Project PROJECT ID: 0009/1999
ACTIVITY NO: 133 MATRIX CODE: 05 REG CITE: 570.201(e)
ACTIVITY NAME, LOCATION & DESCRIPTION ACCOMPLISHMENT / STATUS
DVIP - FURNITURE PROJECT STATUS: COMPLETED ON 02/15/00
PO BOX 3170 ACTUAL PGM YR ACCOMPLISHMENTS: 189 HOUSEHOLDS (GENERAL)
PGM YR ACCOMPLISHMENT NARRATIVE:
DISTRIBUTED 1,206 ITEMS, ACCOUNTING FOR 46.85 TONS OF FURNITURE. THESE
IOWA CITY IA. 52244 ITEMS WERE PREVENTED FROM GOING IN TO THE LANDFILL WHILE HELPING LOW
COLLECTION AND DISTRIBUTION OF USEABLE FURNITURE FOR PERSONS INCOME PERSONS ESTABLISH HOUSEHOLDS. IT LEAVERAGED AN ADDITIONAL
WHO ARE FORMERLY HOMELESS AND/OR LOW INCOME. $17,518 IN FUNDING FROM THE LANDFILL ACCOUNT.
TOTAL NUMBER OF HOUSEHOLDS ASSISTED
DATE NAT LOW EXT ASIA IND FEML TOTAL TOTAL DISBURSED
FUNDED OBJ MOD LOW LOW WHIT BLCK HISP PACI ALSK TOTAL HEAD UNLIQ OBLIG AUTHORIZED THRU PGM YR IN PGM YR
070199 LMC 189 17 167 85 84 13 1 6 189 136 $0.00 $11,000.00 $11,000.00 $11,000.00
PROJECT NAME: Community Corrections Improvement Association PROJECT ID: 0010/1999
ACTIVITY NO: 136 MATRIX CODE: 05D REG CITE: 570.201(e)
ACTIVITY NAME, LOCATION & DESCRIPTION ACCOMPLISHMENT / STATUS
CCIA - YOUTH SERVICES STATUS: COMPLETED ON 06/27/00
1425 N. DODGE STREET ACTUAL PGM YR ACCOMPLISHMENTS: 118 YOUTH
PGM YR ACCOMPLISHMENT NARRATIVE:
THIS PROGRAM PROVIDED SERVICES TO YOUTH THAT FOCUSED ON AREAS SUCH AS
IOWA CITY IA. 52245 LIFE SKILLS, ACADEMICS, CHARACTER AND LEADERSHIP TRAINING, POSITIVE
PROVISION OF PROGRAMMING FOR YOUTH FOCUSING ON LEADERSHIP. FREE TIME AND STRENGTHENING PARENTAL SUPPORT.
TOTAL NUMBER OF PERSONS ASSISTED
DATE NAT LOW EXT ASIA IND FEML TOTAL TOTAL DISBURSED
FUNDED OBJ MOD LOW LOW WHIT BLCK HISP PACI ALSK TOTAL HEAD UNLIQ OBLIG AUTHORIZED THRU PGM YR IN PGM YR
070199 LMC 85 21 30 86 34 0 0 0 120 32 $0.00 $10,000.00 $10,000.00 $10,000.00
IDIS - C04PR03 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 2000-08-25
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 11:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 9
ACTIVITY SUMMARY (GPR) FOR GRANTEE NUMBER: 192466/00001
SORTED BY HUD PROJECT AND ACTIVITY NUMBER PGM YR COVERED: 07/01/1999 TO 06/30/2000
NAME OF GRANTEE: IOWA CITY
PROJECT NAME: Aid to Agencies PROJECT ID: 0011/1999
ACTIVITY NO: 132 MATRIX CODE: 05 REG CITE: 570.201(e)
ACTIVITY NAME, LOCATION & DESCRIPTION ACCOMPLISHMENT / STATUS
AID TO AGENCIES - OPERATIONAL FUlqDING STATUS: COMPLETED ON 06/27/00
CITYWIDE ACTUAL PGM YR ACCOMPLISHMENTS: 7772 PEOPLE (GENERAL)
PGM YR ACCOMPLISHMENT NARRATIVE:
UNITED ACTION FOR YOUTH PROVIDES YOUTH SERVICES, ELDERLY SERVICES AGEN
IOWA CITY IA. 52240 CY ASSISTS ELDERLY PERSONS AND MECCA PROVIDES SUBSTANCE ABUSE COUNSELI
OPERATIONAL FUNDING TO LOCAL HUM~2~ SERVICE AGENCIES. NG.
TOTAL NUMBER OF PERSONS ASSISTED
DATE NAT LOW EXT ASIA IND FEML TOTAL TOTAL DISBURSED
FUNDED OBJ MOD LOW LOW WHIT BLCK HISP PACI ALSK TOTAL HEAD UNLIQ OBLIG AUTHORIZED THRU PGM YR IN PGM YR
070199 LMC 5455 2770 1558 6378 444 769 127 54 7772 1825 $0.00 $105,000.00 $105,000.00 $105,000.00
PROJECT NAME: City of Iowa City - Housing Rehabilitation PROJECT ID: 0014/1999
ACTIVITY NO: 135 MATRIX CODE: 14A REG CITE: 570.202
ACTIVITY NAME, LOCATION & DESCRIPTION ACCOMPLISHMENT / STATUS
CITY OF IOWA CITY -- HOUSING REHAB STATUS: UNDERWAY
410 E. WASHINGTON STREET ACTUAL PGM YR ACCOMPLISHMENTS: 0
PGM YR ACCOMPLISHMENT NARRATIVE:
THE REHAB PROGRAM BEGAN SPENDING THESE FUNDS IN MAY 2000. IN THIS
IOWA CITY IA. 52240 YEAR $72,266 WAS EXPENDED. THE REMAINING FUNDS WILL BE USED IN THE
REHABILITATION OF SINGLE-FAMILY HOMES IN IOWA CITY. THE NEXT FISCAL YEAR E THIS PROJECT WILL THEN BE COMPLETED.
REHAB PROGRAMS INCLUDE COMPREHENSIVE REF~AB, EXTERIOR REPAIR,
EMERGENCY REPAIR, ACCESSIBILITY AND MOBILE HOME REPAIR.
TOTAL NUMBER OF HOUSEHOLDS ASSISTED
DATE NAT LOW EXT ASIA IND FEML TOTAL TOTAL DISBURSED
FUNDED OBJ MOD LOW LOW WHIT BLCK HISP PACI ALSK TOTAL HEAD UNLIQ OBLIG AUTHORIZED THRU PGM YR IN PGM YR
070199 LMH 0 0 0 0 0 0 0 0 0 0 $0.00 $255,000.00 $72,265.93 $72,265.93
IDIS - C04PR03 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 2000-08-25
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 11:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 10
ACTIVITY SlIMMARY (GPR) FOR GRANTEE NUMBER: 192466/00001
SORTED BY HUD PROJECT AND ACTIVITY NUMBER PGM YR COVERED: 07/01/1999 TO 06/30/2000
NAME OF GRANTEE: IOWA CITY
PROJECT NAME: Hawkeye Area Community Action Program PROJECT ID: 0015/1999
ACTIVITY NO: 130 MATRIX CODE: 01 REG CITE: 570.201(a)
ACTIVITY NAME, LOCATION & DESCRIPTION ACCOMPLISHMENT / STATUS
HACAP TRANSITIONAL HOUSING ACQUISITION STATUS: COMPLETED ON 09/08/99
CITYWIDE ACTUAL PGM YR ACCOMPLISHMENTS: 8 HOUSING UNITS
PGM YR ACCOMPLISHMENT NARRATIVE:
HACAP PURCHASED 8 TWO-BEDROOM CONDO UNITS. THESE UNITS WERE SCATTERED
SITE PROPERTIES AND ARE USED BY FAMILIES IN HACAP'S TRANSITIONAL
ACQUISITION OF 8 UNITS FOR TRANSITIONAL FAMILY HOUSING. HOUSING PROGRAM. ALL 8 UNITS WERE PURCHASED WITHIN THE FIRST SIX
MONTHS OF THE FISCAL YEAR.
TOTAL NUMBER OF PERSONS ASSISTED
DATE NAT LOW EXT ASIA IND FEML TOTAL TOTAL DISBURSED
FUNDED OBJ MOD LOW LOW WHIT BLCK HISP PACI ALSK TOTAL HEAD UNLIQ OBLIG AUTHORIZED THRU PGM YR IN PGM YR
070199 LMH 40 0 40 21 7 4 4 4 40 6 $0.00 $190,000.00 $190,000.00 $190,000.00
PROJECT NAME: Coldren Retirement Residence PROJECT ID: 0016/1999
ACTIVITY NO: 152 MATRIX CODE: 14F REG CITE: 570.202
ACTIVITY NAME, LOCATION & DESCRIPTION ACCOMPLISHMENT / STATUS
COLDREN RETIREMENT RESIDENCE STATUS: COMPLETED ON 11/24/99
ACTUAL PGM YR ACCOMPLISHMENTS: 25 HOUSING UNITS
602 CLARK STREET PGM YR ACCOMPLISHMENT NARRATIVE:
A NEW ENERGY EFFICIENT BOILER WAS INSTALLED.
IOWA CITY IA. 52240
REPLACEMENT OF THE BOILER AT THE NON-PROFIT RESIDENCE.
TOTAL NUMBER OF PERSONS ASSISTED
DATE NAT LOW EXT ASIA IND FEML TOTAL TOTAL DISBURSED
FUNDED OBJ MOD LOW LOW WHIT BLCK HI SP PACI ALSK TOTAL HEAD UNLIQ OBLIG AUTHORIZED THRU PGM YR IN PGM YR
070199 LMH 23 22 0 25 0 0 0 0 25 0 $0.00 $6,000.00 $6,000.00 $6,000.00
IDIS - C04PR03 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 2000-08-25
OFFICE OF COMMUNITY PLANNING/~ND DEVELOPMENT TIME: 11:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 11
ACTIVITY SUMMARY (GPR) FOR GRANTEE NUMBER: 192466/00001
SORTED BY HUD PROJECT AND ACTIVITY NUMBER PGM YR COVERED: 07/01/1999 TO 06/30/2000
NAME OF GRANTEE: IOWA CITY
PROJECT NAME: Successful Living, Inc. - SRO Rehabilitaiton PROJECT ID: 0017/1999
ACTIVITY NO: 145 MATRIX CODE: 14B REG CITE: 570.202
ACTIVITY NAME, LOCATION & DESCRIPTION ACCOMPLISHMENT / STATUS
SUCCESSFUL LIVING - SRO REHAB STATUS: COMPLETED ON 06/27/00
716 N. DUBUQUE STREET ACTUAL PGM YR ACCOMPLISHMENTS: 40 PEOPLE (GENERAL)
PGM YR ACCOMPLISHMENT NARRATIVE:
THE KITCHEN WAS REMODELED TO INCLUDE NEW FLOORING, NEW C~/BINETS AND A
IOWA CITY IA. 52245 NEW CEILING.
RENOVATION OF KITCHEN FACILITIES AT THIS 21 ROOM SRO.
TOTAL NUMBER OF PERSONS ASSISTED
DATE NAT LOW EXT ASIA IND FEML TOTAL TOTAL DISBURSED
FUNDED OBJ MOD LOW LOW WHIT BLCK HISP PACI ALSK TOTAL HEAD UNLIQ OBLIG AUTHORIZED THRU PGM YR IN PGM YR
070199 LMH 40 1 39 32 7 0 1 0 40 0 $0.00 $14,395.00 $14,395.00 $14,395.00
PROJECT NAME: City of Iowa City PROJECT ID: 0020/1999
ACTIVITY NO: 134 MATRIX CODE: 21A REG CITE: 570.206
ACTIVITY NAME, LOCATION & DESCRIPTION ACCOMPLISHMENT / STATUS
CITY OF IOWA CITY - PROGRAM ADMIN STATUS: UNDERWAY
410 E. WASHINGTON STREET ACTUAL PGM YR ACCOMPLISHMENTS: 1 ORGANIZATIONS
PGM YR ACCOMPLISHMENT NARRATIVE:
SUCCESSFUL ADMINISTRATION OF THE CDBG PROGRAM AND UNUSED CDBG ADMIN
IOWA CITY IA. 52240 FUNDS WERE RETURNED TO THE LOC. WE ARE STILL SPENDING HOME ADMIN
ADMINISTRATION OF THE CDBG AND HOME PROGRAMS FOR FY00. MONIES OUT OF THIS ACCOUNT, AS SUCH, THIS PROJECT IS STILL LISTED AS
THIS INCLUDES $70,000 EARMARKED FOR CONTINGENCY. UNDERWAY.
TOTAL NUMBER OF HOUSEHOLDS ASSISTED
DATE NAT LOW EXT ASIA IND FEML TOTAL TOTAL DISBURSED
FUNDED OBJ MOD LOW LOW WHIT BLCK HISP PACI ALSK TOTAL HEAD UNLIQ OBLIG AUTHORIZED THRU PGM YR IN PGM YR
070199 LMC 0 0 0 0 0 0 0 0 0 0 $0.00 $120,976.61 $120,976.61 $120,976.61
IDIS - C04PR03 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 2000-08-25
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 11:15
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 12
ACTIVITY SUMMARY (GPR) FOR GRANTEE NUMBER: 192466/00001
SORTED BY HUD PROJECT AND ACTIVITY NUMBER PGM YR COVERED: 07/01/1999 TO 06/30/2000
NAME OF GRANTEE: IOWA CITY
PROJECT NAME: ELDERLY SERVICES AGENCY - SMALL REPAIR PROGRA PROJECT ID: 0021/1999
ACTIVITY NO: 154 MATRIX CODE: 14A REG CITE: 570.202
ACTIVITY NAME, LOCATION & DESCRIPTION ACCOMPLISHMENT / STATUS
ESA - SMALL REPAIR PROGRAM STATUS: COMPLETED ON 06/28/00
28 S.LINN STREET ACTUAL PGM YR ACCOMPLISHMENTS: 50 ELDERLY HOUSEHOLDS
PGM YR ACCOMPLISHMENT NARRATIVE:
MINOR REPAIRS AND MODIFICATIONS WERE MADE TO HOMES OCCUPIED BY PERSONS
IOWA CITY IA. 52240 WHO WERE ELDERLY OR DISABLED. THE REPAIRS AND MODIFICATIONS WILL ENH
ESA ASSISTS PERSONS WITH DISABILITIES AND ELDERLY HOUSEHOLDS ANCE THEIR ABILITY TO REMAIN IN THEIR HOMES.
WITH ACCESSIBILITY AND SAFETY MODIFICATIONS SO THAT THEY RE
MAIN IN THEIR HOMES.
TOTAL NUMBER OF HOUSEHOLDS ASSISTED
DATE NAT LOW EXT ASIA IND FEML TOTAL TOTAL DISBURSED
FUNDED OBJ MOD LOW LOW WHIT BLCK HISP PACI ALSK TOTAL HEAD UNLIQ OBLIG AUTHORIZED THRU PGM YR IN PGM YR
070199 LMH 50 43 0 46 2 0 2 0 50 33 $0.00 $28,830.88 $28,830.88 $28,830.88
PROJECT NAME: EMERGECY HOUSING PROJECT - KITCHEN IMPROVEMEN PROJECT ID: 0022/1999
ACTIVITY NO: 155 MATRIX CODE: 03C REG CITE: 570.201(C)
ACTIVITY NAME, LOCATION & DESCRIPTION ACCOMPLISHMENT / STATUS
EHP - KITCHEN IMPROVEMENTS STATUS: COMPLETED ON 12/17/99
331 N. GILBERT STREET ACTUAL PGM YR ACCOMPLISHMENTS: 4588 PEOPLE (GENERAL)
PGM YR ACCOMPLISHMENT NARRATIVE:
THE REFRIGERATOR WAS REPLACED AND THE EMERGENCY SHELTER WAS ABLE TO
IOWA CITY IA. 52240 CONTINUE ITS OPERATIONS. IN FY00 THE SHELTER HAD 4588 PERSONS STAY
EMERGENCY REQUEST FOR FUNDS TO REPLACE THE REFRIGERATOR. AT THE FACILITY (DUPLICATED COUNT).
TOTAL NUMBER OF PERSONS ASSISTED
DATE NAT LOW EXT ASIA IND FEML TOTAL TOTAL DISBURSED
FUNDED OBJ MOD LOW LOW WHIT BLCK HISP PACI ALSK TOTAL HEAD UNLIQ OBLIG AUTHORIZED THRU PGM YR IN PGM YR
070199 LMC 4588 0 4588 3180 900 473 20 15 4588 0 $0.00 $2,039.00 $2,039.00 $2,039.00
END OF REPORT REQUESTER = GR UOG CODE = 192466 UOG NUM = 00001 YEAR = 1999
IDIS - C04PR10 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 08-24-00
OFFICE OF COMMUNITY PLANNING ~2qD DEVELOPMENT TIME: 10:16
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 1
CDBG HOUSING ACTIVITIES
IOWA CITY, IA
PGM PROJ IDIS MTX NTL TOTAL CDBG OCCUPIED UNITS
YEAR ID ACT ID ACTIVITY NAME STATUS CD OBJ ESTIMATED AMT %CDBG DRAWN ANT TOTAL L/M %L/M
1999 0014 135 CITY OF IOWA CITY -- HOUSING REHAB UNDERWAY 14A LMH 255,000.00 100.0 72,265 93 0 0 0.0
1999 0016 152 COLDREN RETIREMENT RESIDENCE COMPLETE 14F LMH 6,200.00 96.7 6,000 00 1 1 100.0
1999 0017 145 SUCCESSFUL LIVING - SRO REHAB COMPLETE 14B LMH 14,395.00 100.0 14,395 00 0 0 0.0
1999 0021 154 ESA - SMALL REPAIR PROGRAM COMPLETE 14A LMH 32,379.88 89.0 28,830 88 1 1 100.0
1999 TOTALS: BUDGETED/UNDERWAY 255,000.00 100.0 72,265 93 0 0 0.0
COMPLETED 52,974.88 92.9 49,225.88 2 2 100.0
307,974.88 98.7 121,491.81 2 2 100.0
1998 0010 110 GICHF - ACQUISITION AND REHAB UNDERWAY 14G LMH 1,058,740.00 14.9 82,947.00 0 0 0.0
1998 0010 156 GICHF ACQ & RERAB ~5 HOME UNDERWAY 14G LMH 0.00 0.0 0.00 0 0 0.0
1998 0013 113 CITY OF IOWA CITY - HOUSING REHAB COMPLETE 14A LMH 358,782.00 84.8 304,388.00 33 33 100.0
1998 0014 114 ESA - SMALL REPAIR PROGRAM COMPLETE 14A LMH 26,000.00 100.0 26,000.00 40 40 100.0
1998 TOTALS: BUDGETED/UNDERWAY 1,058,740.00 14.9 82,947.00 0 0 0.0
COMPLETED 384,782.00 85.8 330,388.00 73 73 100.0
..................................................
1,443,522.00 33.8 413,335.00 73 73 100.0
1997 0015 70 ELDERLY SERVICES AGENCY SMALL REPAIR COMPLETE 14A LMH 27,670.72 100.0 27,670.72 27 27 100.0
1997 0016 71 HOUSING REHABILITATION PROGRAM (CDBG) COMPLETE 14A LMH 342,736.56 97.6 334,660.56 33 33 100.0
1997 0017 73 MANUFACTURED HOME FIRE SAFETY PROGRAM COMPLETE 14A LMH 5,779.84 100.0 5,779.84 83 61 73.4
1997 0023 55 HACAP EMERGENCY REPLACEMENT COMPLETE 14B LMH 0.00 0.0 0.00 14 14 100.0
1997 TOTALS: BUDGETED/UNDERWAY 0.00 0.0 0.00 0 0 0.0
COMPLETED 376,187.12 97.8 368,111.12 157 135 85.9
376,187.12 97.8 368,111.12 157 135 85.9
1996 0013 97 RENTAL UNIT ACCESSIBILITY-CONNER CENTER COMPLETE 14B LMH 7,967.99 100.0 7,967.99 16 16 100.0
1996 TOTALS: BUDGETED/UNDERWAY 0.00 0.0 0.00 0 0 0.0
COMPLETED 7,967.99 100.0 7,967.99 16 16 100.0
7,967.99 100.0 7,967.99 16 16 100.0
1994 0002 32 COMPLETE 14G LMH 0.00 0.0 0.00 0 0 0.0
1994 0002 47 COMPLETE 14A LMH 0.00 0.0 0.00 0 0 0.0
1994 0002 48 COMPLETE 14A LMH 0.00 0.0 0.00 0 0 0.0
1994 0002 49 COMPLETE 14B LMH 0.00 0.0 0.00 0 0 0.0
IDIS - C04PR10 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DATE: 08-24-00
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 10:16
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 2
CDBG HOUSING ACTIVITIES
IOWA CITY, IA
PGM PROJ IDIS MTX NTL TOTAL CDBG OCCUPIED UNITS
YEAR ID ACT ID ACTIVITY NAME STATUS CD OBJ ESTIMATED AMT %CDBG DRAWN AMT TOTAL L/M %L/M
1994 TOTALS: BUDGETED/UNDERWAY 0.00 0.0 0.00 0 0 0.0
COMPLETED 0.00 0.0 0.00 0 0 0.0
0.00 0.0 0.00 0 0 0.0
GRAND TOTALS: BUDGETED/UNDERWAY 1,313,740.00 31.4 155,212.93 0 0 0.0
COMPLETED 821,911.99 91.9 755,692.99 248 226 91.1
2,135,651.99 54.7 910,905.92 248 226 91.1
IDIS - C04PR10 U.S. DEPARTMENT OF HOUSING ~ URBAN DEVELOPMENT DATE: 08-24-00
OFFICE OF COMMUNITY PLANNING AND DEVELOPMENT TIME: 10:16
INTEGRATED DISBURSEMENT AND INFORMATION SYSTEM PAGE: 3
CDBG HOUSING ACTIVITIES
IOWA CITY, IA
FUNDING AGENCY: IOWA
PGM PROJ IDIS MTX NTL TOTAL CDBG OCCUPIED UNITS
YEAR ID ACT ID ACTIVITY NAME STATUS CD OBJ ESTIMATED AMT %CDBG DRAWN AMT TOTAL L/M %L/M
MSG 08: NO CDBG NEW HOUSING CONSTRUCTION ACTIVITIES TO REPORT
APPENDICES
APPENDZX 1
AFFIRMATIVE MARKETING PLAN
CITY OF IOWA CITY, IOWA
1. Purpose
This Affirmative Marketing Plan is designed to conform to the requirements of the
U.S. Department of Housing and Urban Development (HUD) published at 24 CFR 570
(Community Development Block Grant - CDBG) and 24 CFR 92 (HOME Investment
Partnerships - HOME). The plan sets forth the City of Iowa City's procedures and
requirements, as administered by the Department of Planning and Program
Development, for affirmatively marketing vacant housing units assisted with federal
funds.
2. General Policy
It is the City's policy to attract eligible persons from all racial, ethnic and gender
groups in the Iowa City housing market area to housing that is assisted through
programs administered by the City. To this end, the City will make every effort to
assure that individuals who normally might not apply because of age, race, color,
religion, creed, national origin, gender identity, sex, marital status, disability, sexual
orientation, the presence or absence of dependents, familial status or public
assistance source of income:
- know about rental vacancies and opportunities to purchase homes.
- feel welcome to apply or funds or receive housing assistance.
- have the opportunity to live in units assisted with public funds.
The City will work with subrecipients to ensure that housing units assisted with
federal funds are made available to all persons on an equal basis.
3. Outreach to the Public. Owners and Potential Tenants - City Procedures
a. Media. The City will utilize local media to advertise (1) the availability of
assistance and (2) the availability of vacant housing units. Press releases will
contain the Equal Housing Opportunity slogan and a statement of affirmative
marketing policy. Display ads, posters and other published materials will
contain the Equal Housing Opportunity logo and slogan.
The following media will be used for display advertising:
Iowa City Press-Citizen and Daily lowan - newspapers
Local government access channel - cable TV
Press releases from the City are received by all area print and electronic media.
Other Means. The City will utilize other appropriate methods to inform the public.
This may include personal and written contact with organizations, such as
those listed below, encouraging them to make information on the vacant units
available to all persons on an equal basis.
2
Business organizations - Iowa City Board of Realtors, Iowa City
Apartment Owners and Managers Association and local lending
institutions.
University organizations - Housing Clearinghouse and, the Protective
Association for Tenants, Iowa Memorial Union; the University of
Iowa Financial Aid Office, Calvin Hall; and the Housing Assignment
Office, Burge Hall.
Other organizations Crisis Center; Greater Iowa City Housing
Fellowship; LIFE Skills; HACAP; and the Iowa City Housing
Authority.
The Iowa City Housing Authority will be of particular value in that it serves as
the local Public Housing Authority, receives referrals through a network of local
human service agencies and maintains a current waiting list of Section 8
eligible tenants.
Meetings of the Iowa City Housing and Community Development Commission,
which are open to the public, will serve as another forum for announcing the
availability of federal assistance and discussing the City's affirmative marketing
policy for the program. Other public meetings, as needed, will be scheduled to
explain the City's HUD funded programs to local organizations, property
owners and tenants and discuss the affirmative marketing policy and
requirements of local and federal fair housing laws. The staff of the Iowa City
Human Rights Commission may be called upon to assist in explaining fair
housing laws and to review potential housing discrimination practices.
4. Requirements and Procedures for Subrecipients
Property owners who participate in the CDBG and\or HOME program will be required
to comply with the following affirmative marketing practices and procedures with
regard to vacant housing units:
a. Include the Equal Housing Opportunity Io9o and slogan or statement in all
advertisements for vacant units in local media and printed materials.
b. If a rental office is utilized or operated by the owner, whether on or off
premises, display fair housing posters in a conspicuous place.
c. Use the Iowa City Housing Authority's waiting list of Section 8 eligible tenants
as a source of referrals for the rent-up of vacant rehabilitated units.
d. Provide written assurance to the City that vacant units will be made available
to prospective tenants on a non-discriminatory basis.
e. Maintain records of all efforts to affirmatively market vacant units. For
example, copies of newspaper ads and documentation of the owners' contacts
with the local business, University and community service organizations and
other efforts to publicize the availability of the vacant units.
All HOME agreements shall contain language as required by 24 CFR 92.351.
3
5. Special Outreach Ffforts
If, during the course of administering the CDBG and HOME programs, it is determined
that special outreach efforts are needed to attract persons of particular racial, ethnic
or gender groups to vacant units, the City will:
- determine which group(s) need additional outreach and contact service
organizations, churches, and University clubs servicing these group(s).
- notify the business, University and community service organizations listed in Section
3b above of the special outreach needed.
- assist owners to locate prospective tenants by making referrals from the Iowa City
Housing Authority's waiting list and target advertising as needed to expand the list.
The City will require that subrecipients begin their special outreach efforts immediately
upon learning that a vacancy will occur. Owners should request a 30-day notice from
current tenants planning to terminate their tenancy so that the outreach efforts can
begin before advertising to the general public.
6. Record-keeping Requirements
All records pertaining to affirmative marketing efforts of the City will be maintained by
the City in accordance with HUD Regulations. The City will ensure the subrecipients
also maintain records to document their affirmative marketing efforts.
The City will maintain records of the following:
- press releases and newspaper ads.
- copies of notices and documentation of contacts with the business, University and
community service organizations.
documentation of monitoring with subrecipients.
7, Assessment of Affirmative Marketing Efforts
The City will conduct an annual assessment of the effectiveness of its affirmative
marketing efforts for inclusion in the HOME program annual performance report to
HUD. At a minimum, the assessment will include:
a. A summary of good faith efforts by tl~e City and participating subrecipients to
affirmatively market rehabilitation units.
To determine if good faith efforts have been made, the City will compare
information contained on the records to be kept with actions that were taken to
carry out affirmative marketing. If the required steps were taken, the .City will
determine that good faith efforts have been made.
b. The results of the affirmative marketing efforts in terms of the age, race, color,
religion, creed, national origin, gender identity, sex, marital status, disability,
4
sexual orientation, the presence or absence of dependents, familial status or
public assistance source of income occupying assisted housing units.
To determine results, the City will examine whether or not persons from a
variety of groups and persons with disabilities in the area applied for or became
tenants, homebuyers, or received rehab assistance. If it is found that a variety
is represented, particularly the targeted groups determined to be in need of
outreach, the City will assume the procedures were effective.
If it is determined that a participating subrecipient is not making good faith efforts to
affirmatively market vacant units, the City will take the following corrective actions:
a. The City will issue a written notice to the subrecipient stating reasons of non-
compliance with the terms of the CDBG and/or HOME grant agreement and
corrective actions (e.g. advertising) which must be taken by the owner within a
specified period of time, not to exceed 60 days.
b. Continued non-compliance within the specified time period and, thereafter,
during the term of the CDBG and/or HOME grant agreement, will result in the
City taking legal action to recover 100% of the assistance for the
subrecipient's project.
All cases of apparent discriminatory practices by subrecipients will be referred to the
Iowa City Human Rights Commission for review and remedial action under the housing
provisions of the Iowa City Human Rights Ordinance.
8. Public Notice and Review
Copies of this Affirmative Marketing Plan will be made public and available for citizen
review, upon request, in the offices of the City Clerk and the Department of Planning
and Community Development.
Revised 4/97
APPENDIX 2
(HOUSING PROJECTS ONLY)
AFFIRMATIVE MARKETING
FY00 Quarterly Report Form
The U.S. Department of Housing and Urban Development (HUD) states that all housing projects, assisted with HOME
funds, comply with the affirmative marketing regulations (24 CFR 92.351). To satisfy this requirement the City of
Iowa City is required to report on affirmative marketing efforts by the City and its recipients and to assess the success
of those efforts. As such, we are requesting the following information.
Please Describe Affirmative Marketin_cl Efforts This Quarter (media, ads, outreach efforts, press releases, etc.)
Number of Units Rented or Sold This Quarter and Unit Size
Unit Size Number of Units
Single Room Occupancy Unit
1 Bedroom
2 Bedroom
3 Bedroom
4 Bedroom
Number of Applicants and Success of Applicant by Race
Race Number of Households Number of Successful Households
African- American
Asian
Hispanic
Native American\Pacific Islander
White
APPENDZX 3
HUMAN RIGHTS COMMISSION
GENERAL RESPONSIBILITIES
The Iowa City Human Rights Commission enforces the Human Rights
Ordinance, Title 2, Iowa City Municipal Code. The Human Rights Ordinance is
Iowa City's anti-discrimination law. The law gives the Human Rights Commission
the authority to investigate allegations of discrimination in the areas of
employment, credit transactions, education, public accommodations and
housing. It is the mission of the Human Rights Commission to eradicate
discrimination in Iowa City, based on age, color, creed, disability, marital status,
national origin, race, religion, sexual orientation or gender identity. In the area of
housing, discrimination based on familial status, presence or absence of
dependents or public assistance source of income is also prohibited.
The Human Rights Ordinance gives the Commission the authority to enforce the
law prohibiting discrimination and upon a finding of probable cause, to conciliate
an agreement between the parties involved in a complaint. The Commission also
has the responsibility of educating th~ public on the various forms of
discrimination that exist in the Iowa City area and protecting citizens from
unfounded charges of discrimination.
The Human Rights Commission is a quasi-judicial body composed of nine
volunteer members appointed by the City Council. Each member serves a three-
year term. Appointments to the Human Rights Commission take into
consideration men and women of various racial, religious, cultural and
socio-economic groups in Iowa City.
The Commission meets once each month at 7:00 p.m. in the lobby conference
room in the Civic Center. The meeting site is accessible to persons with
disabilities.
ACCOMPLISHMENTS IN FISCAL YEAR 2000
· Commissioners attended training in Des Moines on July 22 and July 23,
1999.
· Attended employment law conference in Waterloo on July 30, 1999.
· Attended Iowa Women's Foundation award ceremony for women on August
26, 1999.
· Housing conference held at Iowa City Public Library on September 22, 1999.
Guest speaker was Jan Alderton, Housing Specialist from the Cedar Rapids
Civil Rights Commission.
· On October 4, 1999, speech given at the law school on the homeless and
equal opportunity in housing.
· Member of advisory committee for College of Education.
· Member of the University of Iowa Human Rights Center.
· Annual Human Rights Awards Breakfast held on October 28, 1999.
Recipients of the awards included Karen Kubby, Hills Bank, C.E. Peterson,
Phyllis Harper-Bardach & Paul Retish.
· Participated as a speaker at Annual International Day at the College of
Education on November 2, 1999.
· Two Commissioners became members of Hate Act Rapid Response Team.
· On Tuesday, November 16, provided joint presentation to employers with
Louise Lorenz, Director of the Cedar Rapids Civil Rights Commission, on "Hot
Topics in Employment."
· Annual address at the University of Iowa School of Social Work, November
22, 1999.
· Presentation with Attorney Bill Stone on issues of employment discrimination
on December 16, 1999.
· On January 17, 2000, spoke to teachers on topic of Human Rights Education
at the ICCSD's Multicultural/Gender Fair Education Celebration.
· Provided assistance to HARRT education subcommittee.
· Attended Vietnamese New Year at the Mekong Restaurant.
· Spoke to undergraduates on issues related to discrimination at Cornell
College, February 17, 2000.
· Presentation to undergraduate sorority students on March 6, 2000.
· Attended youth public forum, April 11,2000.
· Assisted and attended rally against hate crimes, April 25, 2000.
· Co-sponsored speaker at the College of Education, April 26, 2000.
· Presentation to PFLAG on legal issues faced by gays and lesbians on May 9,
2000.
· On May 20, 2000, Human Rights Education Training program held at the
Sheraton Hotel for after-school program directors. Guest speakers were from
the Minnesota Partners for Human Rights Education Program. Event
sponsored by the HARRT subcommittee on education and the Iowa City
Human Rights Commission.
· Speech given at Goodwill on employment law and discrimination on June 9,
2000.
· Provided information at the Gay Pride Parade on June 17, 2000.
· Spoke with visitors from Russian on June 20 and July 3, 2000.
· Housing seminar provided by the Iowa Civil Rights Commission's Frank
Tribble on June 29, 2000.
· Attended employment law conference on June 30, 2000.
COMPLAINT ACTIVITY
During the period from July 1, 1999 to June 30, 2000, twenty-seven formal
discrimination complaints were filed.
COMPLAINTS ALLEGING ONE BASIS OF DISCRIMINATION
1. 3 Age
2. 2 Sex;
3. 5 Race
4. 2 Sex Discrimination (Pregnancy)
5. 3 National Origin
6. 1 Perceived Disability;
7. 1 Retaliation
8. I Sexual Orientation
9. 1 Disability
COMPLAINTS ALLEGING MORE THAN ONE BASIS OF DISCRIMINATION
10. 1 Sex & Marital Status
11. 2 Race & Color;
12. 1 Sexual Harassment & Retaliation;
13. 1 Retaliation & Age
14. 1 Sexual Orientation & Perceived Disability
15. I Disability, Sex, Age, & Retaliation
16. I Race & National Origin
TOTAL NUMBER OF COMPLAINTS: 27
The majority of complaints alleged discrimination in employment (21) while the
remaining complaints alleged discrimination in public accommodation (6) and
housing (1). Two of the above-mentioned complaints were transferred to the
Iowa Civil Rights Commission after the Commission determined it had
jurisdiction.
COMPLAINT RESOLUTION IN FISCAL YEAR 2000
~ Two conciliation agreements
· Four settlement agreements
· Two mediation agreements
· Four right to sue letters issued
· Eight administrative closures
· Two cases transferred to ICRC
· Twelve no probable cause decisions
· One withdrawal
TOTAL RESOLUTIONS -- 35
PLANS FOR FISCAL YEAR 2001
· Annual seminar on discrimination at the University of Iowa School of Social
Work.
· Presuming HUD certifies the Iowa City Human Rights Ordinance as
substantially equivalent to the Fair Housing Amendments Act, the Human
Rights Commission will hire a housing specialist to investigate complaints
regarding housing discrimination.
· Public forum on racial profiling.
· Increased outreach on housing discrimination.
· Commissioners will attend a training session at Iowa State Civil Rights
Commission in Des Moines, Iowa.
· Advertisements will continue to be placed in the Daily lowan and other
newspapers to alert the public that housing discrimination is against the law.
· Annual Human Rights Breakfast will be held on October 26, 2000, at 7:30
a.m. The keynote speaker for this event is Janusz Bardach; author of Man is
Wolf to Man.
· Participate in projects celebrating diversity with the Iowa City/Coralville
Diverse-Cities Team.
· Continue to offer forums to educate public on discrimination issues. Include
other agencies in planning of some of the larger public educational forums.
· Public speaking engagements on relevant human rights issues will continue.
Address the Iowa Civil Rights Commission regarding the issue of adding
sexual orientation to the Civil Rights Act.
· Continued involvement with the Hate Act Rapid Response Team.
· Continued involvement in joint projects with the University of Iowa Human
Rights Center, HARRT, and the College of Education.
· Develop program for Martin Luther King month.
IOWA CITY HUMAN RIGHTS COMMISSION MEMBERS
Diane Martin Mettie Thomopulos, Co-chair
Jan Warren, Chair Janice Simmons-Welburn
Maureen Howe Joan Jehle
Mary Larew Charlie Major
Rick Spooner
APPENDIX 4
City of Iowa
Community Development Block Grant (CDBG) And HOME Investment Partnerships Program (HOME)
FY00 Quarterly Report Form
Name of Recipient:
Reporting Period (check one): July-Sept Oct-Dec Jan-Mar Apr-June
Project Name:
CDBG/HOME Budget: $ Amount Expended (Year to Date): $
Brief Description of Project Accomplishments for the Quarter:
Median Income Number of Households or Persons Served (circle one)
0-30%
31- 50%
51 - 80%
Over 80%
TOTAL (must equal total below)
Female Headed (all income groups)
Households
Race Number of Households or Persons Served (circle one)
African- American
Asian
Hispanic
Native American\Pacific Islander
White
TOTAL (must equal total above)
Signature and Date
APPENDZX 5
Complaint Information from the U.S. Department of Housing and Urban Development
Appendix 5
Total Number ol Complaints per
City Population Comphints Capita Rank Issue Basis
Discriminating Advertisements (2), Terms/Conditions White (4). African American (37), Asian (1), Native
(51), Lending {4), OtheRvise Deny (2), Refuse RentAmerican (1), Color (1 }. Male (3), Female (6), Sexual
(10), Redlining (1), 818 Violation (2), Hate/ViolenceHarassment (2), Hispanic Origin (5), National Origin (3).
(1), Reasonable Mobility (1), ReasonableFamilial Status (7), Religion (1), Retaliation (7), Mental
Kansas City, MO 435,146 76 0.000175 I Accessibility (2) Disability (10). PhysicaJ Disability (16)
White (1), Afdcan American (2), Asian (1), Female (7),
Terms/Conditions (7). Refuse Rent (3), HateNiolence Sexual Harassment (2), Hispanic Odgin (1), Familial
Lawrence. KS 65,608 11 0.000168 2 (1) Status (8), Retaliation (3), Mental Disability (1)
African American (15}, Female (3), Sexual Harassment
Advertisement (1), Terms/Conditions (18), Refuse(1), Familial Status (7), Mental Disability (4}. Physical
Des Moines, ~ 193,187 27 0.000140 3 Rent {4). 818 Violabort (4) Disability (8)
Afdcan Amedcan (10), Hispanic Odgin (1), National
Terms/Conditions (12), Refuse Rent (2). HateOrigin (6), Familial Status (3), Mental Disability (1),
Overland Park,. KS111,790 15 0.000134 4 Violence (1) Physical Disability (3)
African Amedcan (1), Mental Disability (1), Physical
Joplin, MO 60208 8 0.000133 5 Terms/Conditions (1), Refuse Rent (7)Disability (1)
African Amedcan (2), Color (1), Male (1). Familial Satus
Terms/Conditions (2), Refuse Rent (3), 818 Violation(1), Retsliation (1), Mental Disability (1), Physical
Council Bluffs, IA54,315 6 0.000110 6 (1) Disability (1}
African American (6), Female (2). Sexual Harassment
Brokerage (1). Terms/Conditions (10), Refuse Rent(2), Familial Status (1),Mental Disability (1), Physical
Cedar Rapids, IA108.751 12 0,000110 7 (1) Disability (2)
Iowa City, IA 59,738 6 0.000100 8 i Terms/Conditions (2), Refuse Rent (4)White (1 }, African American (6), Familtal Status (2)
African American (8). Female (3), Sexual Harassment
Terms/Conditions (12), Refuse Rent (2), 818 Violation (1). Hispanic Origin (2). Familial Status (5), Retaliation
Kansas City, KS 149.767 15 0.000100 9 (1) (1). Mental Disability (2). Physical Disability (7)
African American (4), Retaliation (1), Mental Disability
Waterloo, IA 66.467 6 0.000090 10 Terms/Conditions (5), Refuse Rent (1)'(1). Physical Disability (3}
White (1), Afdcen Amehcan (4), Female (1), Sexual
Harassment (2), Hispanic Origin (1). Familial Status (1),
Terms/Conditions (5), Refuse Rent (2), 818 Violation ~Mental Disability (1)
Davenport, IA 95,333 8 0.000084 11 (1)
Terms/Conditions (2), Refuse Rent (1), ReasonableAfdcan Amedcan (2), Retaliation (1), Mental Disability
Flodssant, MO 51,206 4 0.000079 12 Accessibility (1) (1), Physical Disability (2)
Cedar Falls, IA34,298 2 0.000058 13 Terms/Conditions (1), Refuse Rent (1)Afdcan American (1), Female (1)
White ( 1 ), Afdcen Amedcan (1), Asian ( 1 ), Female (1),
National Odgin (1), Familial Status (1), Mental Disability
St. Joseph, MO 71,852 4 0.000056 14 Terms/Conditions (2), Refuse Rent (2)(1), Physical Disability (1)
Afdcan Amedcan (2), Female (1), Sexual Harassment
(2), Familial Status (3), Mental Disability (1), Physical
Independence, MO112,301 6 0.000053 15 Terms/Conditions 15), Refuse Rent (1)Disability (1)
Leavenworth, KS38,495 2 0.000052 16 Terms/Conditions (2) White (1}, Physical Disability (1)
' " Aftcan American (1). Familial Status (1), Physical
St. Peters, MO 45,779 2 0.000044 17 Terms/Conditions (2) Disability (1)
African Amedcan (11), Native American (1), Fernale (3),
Sexual Harassment (1), National Origin (I). Familial
Temns/Condibons (8), Lending (2), Refuse Rent (4),Status (2). Retaliation (1}. Mental Disability (3), Physical
St. Louis, MO 396,685 15 0.000038 18 818 Violation (1} Disability (3)
St. Chades. MO 54,555 2 0,000037 19 Terms/Conditions (2} African American (1), Physical Disability (1)
Terrns/Condi0ons (3), Othersvise Deny (2), RefuseAfdcan Amedcan (3), Color (3). Male (1), Hispanic
Lincoln, NE 191,972 7 0.000036 20 Rent (1). Design/Construction (1) Odgin {1), Physical Disability (2)
African Amedcan (4}, Familial Status (3). Mental
Springlaid. MO 140,494 5 0.000036 21 False Representation (1), Terms/Conditions (4)Disability (1). Physical Disability (2)
Topeka, KS 119.883 4 0.000033 22 Terms/Conditions (3), Reasonable Accessability {1 )Familial Status (1), Physical Disability (5)
White (1), Afdcan Amedcan (5), Asian (1). Color {1).
Male (1). Female (1). Hispanic Origin (6), National Odgin
Terms/Conditions (5). Lending (1), Refuse Rent (4),(6), Familial Status (3). Mental Disability (4). Physical
Omaha, NE 335,795 11 0,000033 23 Refuse Sell (1) Disability (4)
White (1), African American (3), Female (1). Hispanic
Terms/Conditions (5), Lending (1), Refuse Rent (2).Origin (3). Familial Status (2). Mental Disabifity (3),
Wichita. KS 304,011 9 0.000030 24 Refuse Sell (1} Physical Disability (4)
African American (1), Familial Status (1), Physical
Columbia. MO 69,101 2 0,000029 25 :Lend ng (1), Refuse Rent (1), Disability (1)
Lee's Summit, MO46,418 1 0.000022 20 ~Terrns/Conditions (1) Physical Disability (1)
Refuse Rent (1 } :Afdcan American (1), Familial States (1)
Dubuque, IA 57,546 I 0.000017 27
City of Iowa City
MEMORANDUM '
Date: September 1,2000
To: Mayor Ernest W. Lehman
From: Scott Kugler,~Associate Planner
Re: Historic Preservation Commission Review of the National Register Nomination of the
Ned Ashton Residence - 820 Park Road
Attached please find a copy of the nomination forms for listing the Ned Ashton Residence at
820 Park Road on the National Register of Historic Places. As part of the regular National
Register review process, the Historic Preservation Commission will discuss this nomination at
its September 14, 2000 meeting, to be held at 5:30 p.m. in the Council Chambers.
As Iowa City's Chief Elected Official, you will be asked to comment on the proposed nomination
and provide a recommendation to the State Nomination Review Committee regarding its
eligibility for listing on the National Register. Feel free to attend the September 14 meeting at
which the nomination will be discussed. If you are unable to attend, I will be in contact with you
after the public meeting to complete your portion of the review form. Your signature and
comments are required for the nomination process to proceed at the State level.
If you have questions about the nomination form please contact me at (319) 356-5243 or by
email at scott ku~ler@iowa-city.orq.
Attachment
cc: City Coundl (without attachment)
.,&.Iowa Ci
Public Library
123 South Linn · Iowa City, Iowa 52240-1820
Susan Craig, Director · Information (319) 356-5200 · Business (319) 356-5206 · Fax (319) 356-5494
DATE: August 29, 2000
TO: City Council
FROM: Susan Craig, Library Director/,4'zJ"~Y~
RE: Advisory Committee of People with Disabilities
As you requested, the Library Board discussed the issue of a City committee of
people with disabilities at their August meeting. The Board feels that the Library
has a practice of not only legal compliance with the ADA, but consultation on a
regular basis with various groups that represent citizens with disabilities. A new,
standing committee of the City would not meet a need at the Library.
The Board is concerned about the effects of an increasingly crowded building on
library users with disabilities. We are beginning to receive complaints,
particularly from people using wheel chairs or with low vision, about the lack of
aisle space and the general crowded conditions, particularly on the first floor. We
hope that our expansion project can address these concerns soon. We would
anticipate seeking input during the design and construction phases of any
building expansion from many user groups.
Including persons with disabilities throughout all city boards and commissions
seems a preferable approach rather than establishing a new committee. The
Board appreciates the opportunity to respond to your inquiry.
City of Iowa City
MEMORANDUM
Date: August 11,2000
To: Rick Fosse, City Engineer ~
From: Ron Knoche, Civil Engineer ~.
Re: Neighborhood Pre-Design Meeting for the Mormon Trek Boulevard
Improvements - Melrose Avenue to the Iowa Interstate Railroad Viaduct
On Wednesday, August 9th, a pre-design meeting was scheduled for the
Mormon Trek Boulevard Improvements project. Unfortunately, there was no one
from the neighborhood in attendance. The following people were at the meeting:
Doug Ernst (Howard R. Green Company), Larry Wilson (University of Iowa), Dan
Barnhardt (University of Iowa), Pastor Aanonson (Christ the King Lutheran
Church) and myself.
The meeting was scheduled for 6:00 p.m., but we waited until 6:30 p.m. to
leave. Since all of the people above already had knowledge of the project, we
did not give a presentation. We did not invite a large number of people to the
meeting. I would estimate about 50 invitation were sent.
The only suggestion I have for future pre-design meetings is to hold them
at a later time.
Environmental Protection Division
Field Office ~
1004 W. Madison, Washington, Iowa
Tel 319-653-2135 Fax 319-653-2856
I DEPARTMENT OF NATURAL RESOURCES
THOMAS J. VILSACK, GOVERNOR LYLE ASELL, INTERIM DIRECTOR
SALLY J. PEDERSON, LT. GOVERNOR
August 24, 2000
Charles Schmadeke
Public Works Director
City of Iowa City
410 East Washington Street
Iowa City, IA'52240-1826
RE: Wastewater Facility Information Request
Dear Mr. Schmadeke:
In response to your letter of August 21, 2000 the following is a list of cities which
have been issued Administrative Orders or Consent Orders for NPDES violations from
1996 to the current date.
2000 Sioux Center
West Liberty
New Virginia Sanitary District Akron
Davis City Maquoketa
Orange City Coralville
Malvern Albion
West Burlington
1999 Estherville
Dayton 1997
Altoona
Tiffin Lenox
Woolstock West Burlington
Shenandoah Waukon
Wellman Kingsley
Beacon Dows
Schleswig Clinton
Walcott Perry
Logan Wellman
Parkersburg Rockwell City
Osceola Renwick
Arthur Sac City
Iowa City
1996
1998
Holstein
Oelwein Lamoni
Schleswig Laurel
North Liberty Nora Springs
Hartley Marshalltown
Bellevue Perry
Fairfield Coralville
Beacon
WALLACE STATE OFFICE BUILDING I DES MOINES, IOWA 50319
515-281-5145 TDD 515-242-5967 FAX 515-281-8895 www.state.ia.us/idnr
Page 2
Iowa City
However, we are unable to accommodate your second request for a listing of all cities
in Iowa that have had permit violations within the past five years. This would take a
technical staff person at least 3 days of work and we really do not have that kind of
time. All of our files are open to the public in all of our six regional offices and
in our central office during normal working hours.
If you have any questions, please call.
Sincerely,
COMPLIANCE AND ENFORCEMENT BUREAU
A.L. Godlberg
Field Office Supervisor
ALG:\ww\icrqust
xc: IC North WWTP file
09-07-00
Marian Karr IP13 [
From: Kent Bliven
Sent: Wednesday, August 30, 2000 10:27 AM
To: Lisa Mollenhauer; *City Council
Cc: Karin Franklin; Kevin O'Malley; Doug Boothroy; Barb Coffey
Subject: FW: Our visit
Here is a very nice letter I recieved from the web. Thought you would like to read it.
..... Original Message .....
From: Martyn Wolfman [mailto:martyn@istar. ca]
Sent: Tuesday, August 15, 2000 2:42 PM
To: webmaster@iowa-city.org
Subject: Our visit
My daughter and I visited Iowa City last week from Toronto.
I am writing to say how impressed we both were at the beauty and sound
condition of your downtown area, as well as its busy and vibrant
atmosphere late into the evening. The choice of restaurants and shops
was fantastic. It was a revelation to both of us, as we have seen too
many cities with deserted downtown cores on our travels south.
Although we were only passing through on this trip, we intend to make
Iowa City a destination next time we are in the midwest.
Martyn Wolfman
Iowa City Police Department
Monthly Bar Check Report
August 2000
Monthly Total Year to date total Arrest/Visit
Bar Name A B A B YTD
1ST AV CLUB 0 0 7 2 0.29
AIRLINER 13 10 39 29 0.74
ALLEY CAT 4 2 7 2 0.29
BREWERY 0 0 0 0 0.00
BO JAMES 15 8 36 19 0.53
BROTHERS 13 13 46 46 1.00
CARLOS O°KELLYS 0 0 0 0 0
CHAUNCEYS 0 0 13 3 0.23
COLLEGE ST BILLlARD 8 9 14 8 0.57
COLONIAL LANES 0 0 5 5 1.00
DAVES FOXHEAD 0 0 0 0 0.00
DEADWOOD 2 0 10 1 0.10
DIAMOND DAVES 1 0 7 1 0.14
DUBLIN UNDERGROUND 4 0 11 1 0.09
EAGLES LODGE 0 0 0 0 0.00
ELK'S CLUB 0 0 1 0 0.00
FIELDHOUSE 17 53 70 102 1.46
FITZPATRICKS 0 0 3 0 0.00
GA MALONES 14 29 46 63 1.37
GABES 3 0 7 0 0.00
GEORGES 0 0 1 0 0.00
GIOVANNIS 0 0 0 0 0.00
GREEN ROOM 2 0 16 1 0.06
GRINGOS 0 0 2 0 0.00
GRIZZLEYS I 0 19 I 0.05
GROUND ROUND 0 0 0 0 0.00
HAPPY JOES 0 0 0 0 0.00
HILLTOP TAP 0 0 I 0 0.00
JIMMY'S BRICK OVEN 0 0 0 0 0.00
JOES PLACE 1 0 12 0 0.00
KITTY HAWK 0 0 0 0 0.00
LOFT 1 0 1 0 0.00
MABELS 2 0 7 0 0.00
Column A is the number of times a bar is visited specifically checking for underage drinkers.
Column B is the number of people charged with possession under the legal age in each bar. Note this is not the
total number of charges in each bar.
Iowa City Police Department
Monthly Bar Check Report
August 2000
Monthly Total Year to date total Arrest/Visit
Bar Name A B A B YTD
MARTINIS 4 2 19 ~i; 10 · ,;t:'.. :',~i.0.53
MEMORIES 1 0 1 0 =:' 0.00
MICKEYS 5 1 13 ""':
:.!',i'.'I ., 0.08
MIKES 0 0 1
~ 0 ,,,,~.; 0.00
MILL 0 0 3 """: "
'i; 0 '."~. :~=" '~i,~0.00
MOOSE LODGE 0 0 0 .'::'! 0 i; !~: .....~0.00
· :' '.,ii!~.i' ·
MORGAN'S 3 1 3 · "':= 1 '~:~!~.~..,: ,i!':!~0.33
MUMMS 0 0 0 ':'~! 0 ;i:!.....':,~'.0.00
· .:=
..... "" 1.47
ONE EYED JAKES 12 16 49
OUTER LIMITS 0 0 2 ":!~ 0 ' ~' 0.00
PLAMOR 0 0 3 2 . =' :',"0.67
PREss Box 2 0 15 ':::;;!i!0"'?'0.00
. '
QUa 13 23 37 ~!~'~iii46:" ~i,,.....i!1.24
QUINTINS BAR &DELl 3 0 10 . ...::0 ,..:!'!. ';!~:.0.00
RT GRUNTS 0 0 10 .i::,~4 ' ':!;~.' ""'
' =:ii,0.40
. .~. .~.: ....,
SAMS 0 0 0: 0 =...~;~0.00
SANCTUARY 0 0 0 '~:= 0 ' ' ""
:.. :.,. :.. ,'0.00
SHAKESPEARES 0 0 6 ',:; 0 ...i: ':'~'0.00
SPORTS COLUMN 18 56 64 .~l, 126 ,. 1.97
TUCKS 0 0 0 0 .:=:" 0.00
UNION 15 42 68 164 ~:, 2.41
VFW 0 0 0 .=:: 0 .!~ 0.00
.;
WNE 0 0 2 , ,i 0 ":?,!: 0.00
WTOS 0 0 28 :.," 52 ~"':": ''''='1.86
. . :.;.
WIG AND PEN 0 0 2 ?i 0 ..... =...:.i~ 0.00
TOTAL 177 265 717 762 1.06
Column A is the number of times a bar is visited specifically checking for underage drinkers.
Column B is the number of people charged with possession under the legal age in each bar. Note this is not the
total number of charges in each bar.
City of Iowa Cit I'
MEMORANE
Date: August 24, 2000
To: Department and Division Heads
From: David Schoon, Economic Development Coordinator
Re: Guide to Opening a Business in Iowa City
Attached you will find a copy of the Guide to Opening a Business in Iowa City that has
recently been updated by the Planning and Community Development Department. The
booklet provides basic information necessary for establishing a business in Iowa City.
The Guide includes infom~ation on licenses and permits, utilities, the development
process, and places to go for assistance. In addition, a section of Internet References is
included at the end of the booklet.
The Guide to Opening a Business in Iowa City is updated regularly and any suggestions
or comments would be appreciated. Please feel free to contact me at x5236.
Encl.
A Guide to Opening .~...,~ ~ ,,.~,~,
a Business
in Iowa City
..... ~..
August 2000
Fou~h Edition ~~ ~ Educ¢i~d
G~mm~t
'repared by:
Economic Development Division
Department of Planning & Community Development
City of Iowa City
~_.,. 410 E. Washington St.
Iowa City, Iowa 52240
Phone: (319) 356-5236
Fax: (319) 356-5009
CITY OF I0 WA CITY Page 2
Contents Parking Facility Impact Fees ..........................................20
Sign Permits ..................................................................21
Certificate of Occupancy ................................................21
Introduction ........................................................................5Construction in the Rights-of-Way ...................................21
Easement For Use of the Sidewalk/Public Right-of-Way ....22
Places to Go for Assistance ..............................................6 Construction Trades Licenses ........................................22
Economic Development Division .....................................6
Iowa City Area Development Group, Inc .........................7
Taxes .................................................................................23
Iowa City Area Chamber of Commerce ..........................8 Sales and Use Taxes ....................................................23
Small Business Development Center ...............................9 Hotel/Motel Tax .............................................................23
Institute for Social and Economic Development ..............10 Property Tax .................................................................24
Iowa Women's Enterprise Center ...................................11 Internal Revenue Service ..............................................24
SCORE .........................................................................12
Iowa Department of Economic Development ..................13
General Information on ....................................................25
State Departments .......................................................25
Licenses and Permits ......................................................14Iowa Department of Commerce ...................................25
Business License ..........................................................14Iowa DeiDartment of Inspections and Appeals ..............25
Home Occupation .........................................................14Iowa Department of Agriculture ....................................26
Alcoholic Beverages .....................................................14Iowa Secretary of State ................................................26
Cigarettes ......................................................................15County Recorder ..........................................................26
Taxicab, Pedicab, or Horse-Drawn Vehicle ....................15 Iowa Department of Transportation ..............................27
Restaurant, Food, orVending Machine ..........................15 Iowa Workforce Development ........................................27
Other Health Department Permits ...................................15
Index of Subjects by Agency ...........................................28
Utilities ..............................................................................16
Water/Sewer .................................................................16
Internet Resources ...........................................................32
Sanitation/Recycling .....................................................17
Gas and Electricity ........................................................17
Telephone .....................................................................17
Development Process and Permits ................................18
Zoning ...........................................................................18
Rezoning .......................................................................18
Special Exceptions ........................................................19
Site Plan Approval ........................................................19
Building Permits ............................................................20
Plumbing, Electrical or Heating Permits ........................20
Page3 Page4
i
Introduction Places to Go for Assistance
Welcome to the Iowa City business community! Economic Development Division
City of Iowa City
The City of Iowa City welcomes your interest in opening a business Department of Planning and Community Development
in Iowa City. You are joining nearly 2,500 other businesses in Iowa 410 E. Washington Street
City and Johnson County that keep the local economy vibrant. Iowa City, IA 52240
Whether it is the University of Iowa employing over 23,000, or a home- (319) 356-5236
based business employing one, all businesses provide citizens an www. iowa-city. org/pcd/
opportunity to enhance their economic well-being.
The Economic Development Division is the municipal office to con-
The purpose of this booklet is to provide you with the basic informa- tact when an individual or business requires assistance from the
tion needed to establish a business in Iowa City. Also explained within City of Iowa City regarding business activities. As a division of the
the booklet are different requirements for operating a business in Iowa City Department of Planning and Community Development, the
Iowa City and resources available to individuals and existing busi- Division has access to information and individuals throughout the
nesses. This booklet is a guide and is provided as a public service. city organization and will assist those involved in pursuing business
Though it does not include a complete listing of all information rel- endeavors.
evant to operating a business, it serves as a good starting point.
In addition to providing access to information throughout the city orga-
nization, the Economic Development Division compiles a database
of economic and demographic information for the area. The Divi-
sion can also direct individuals to other sources of information. Also
prepared by the Division are various regional .analyses, such as market
area analyses and population projections.
Working in cooperation with other city departments and the Iowa
City Area Development Group, the Economic Development Division
assists developers and prospective companies with specific
commercial, office, and industrial development projects. This as-
sistance ranges from helping businesses understand local regula-
tions to determining available local public financial assistance for a
specific firm. The Economic Development Division acts as a mu-
nicipal resource for the business community.
Page 5 i Page6
Iowa City Area Development Group, Inc. Iowa City Area Chamber of Commerce
325 E. Washington St., Suite 100 325 E. Washington St.
Iowa City, IA 52240 Iowa City, IA 52240
(319) 354-3939 (319) 337-9637
icad@msn.com chamber@iowacityarea.com
www. iowacityarea.com
The Iowa City Area Development Group, Inc. (ICAD) is a non-profit
organization whose mission is to position the region as a quality place Since it was rounded in 1921, the Iowa City Area Chamber of Corn~
to work and live and as one receptive to technologies of the future. merce has been an effective, non-profit organization with many cora-
lCAD works as a confidential advocate for expanding businesses mittees and staff members providing support to the business corn-
and new industries. , munity. The Chamber's ultimate goal is to enhance the business
climate and the quality of life in Johnson County.
ICAD provides site location assistance in many forms including an For members, the Area Chamber provides networking, professional
inventory of available industrial, commercial, and retail property, and development, education, and advocacy. Programs designed to pro-
assisting businesses with site visits to the area. Also provided are vide exposure and promotion for member businesses include the
demographics and area information to assist businesses with their annual Business Fair (trade show) and monthly Business PMs (net-
site location decisions. working event), which are held at member businesses. Educational
programs include customer service seminars, human resource semi-
Serving as a liaison between the City of Iowa City Economic Devel- nars, a human resource handbook, small business development
opment Division, the Iowa Department of Economic Development, packets, an annual membership directory, a small business
the University of Iowa, and other entities, ICAD provides information employer's kit, and a monthly 12-page newsletter, Reflections.
regarding the programs and services available in the area. ICAD
often helps businesses pursue state and local financial assistance. In addition, the Area Chamber serves as a resource for newcomers
In addition, ICAD is a resource for the business community through to the community. It is often called upon to provide business refer-
its advocacy for expanding businesses and new industries, work rals and the names of member businesses to over 5,000 individuals
force development, and site location assistance. annually. The annual Community Leadership Program is designed
to develop the leadership potential existing in the communities of
Johnson County.
The Area Chamber also studies and participates in local, regional,
state, and national economic development and legislative issues;
advocates position statements; and lobbies elected or appointed of-
ficials to encourage the enactment of beneficial policies. The Iowa
City Area Chamber of Commerce is a resource for the business
community through its networking, professional development, and
educational opportunities.
Page 7 Page 8
. ~
Small Business Development Center Institute for Social and Economic Development
The University of Iowa 910 23rd Avenue
S160 Pappajohn Business Administration Building Coralville, IA 52241
Iowa City, IA 52242 (319) 338-2331
(319) 335-3742 Jason J. Friedman, Vice-President
www. ia bus net. o rg www. ised. org
The University of Iowa Small Business Development Center (SBDC) The Institute for Social and Economic Development (ISED) is a pri-
is a non-profit organization rounded in 1981. The SBDC provides vate, non-profit organization that helps low-income, unemployed ol
free and confidential business management assistance to owners underemployed individuals start small businesses. ISED focuses
and managers of for-profit businesses and individuals interested in on micro-level businesses (5 or fewer employees including the
starting their own businesses. Existing small business owners typi- owner) with capital needs of $25,000 or less. Since 1988, ISED ha5
cally depend on the SBDC to answer specific business-related ques- helped over 1,200 people start or expand small businesses and ob-
tions, while individuals starting a new business have more general tain over $6 million in capital.
questions.
In Iowa City, ISED offers a free 11-week training program to low-to-
The Small Business Development Center can assist with develop- moderate income residents. The program is a roll-up-your sleeves,
ing a business plan, locating financial assistance, determining the straightforward approach to operating a successful business. The
target market, where to obtain necessary information about state program will:
and federal taxes, registering the business name, licensing require-
ments, and much more. · guide you through the process of writing a business plan - a
clearly written description of how your company will run and make
Assistance is also provided to individuals who have found a busi- a profit;
ness they want to purchase and individuals looking at franchise · help determine if your business can support you and your family;
opportunities. The SBDC has the necessary tools to help individu- · teach you how to organize the business, keep good records,
als decide what the right business is for them. In addition to one-on- determine selling prices, control costs, and market your product
one counseling, the SBDC offers seminars and short courses. The or service.
two-hour Smart Start seminar guides the participants through the
progression of starting a business. The nine week Fast Trac New ISED business trainers are former or current business owners - no
Venture assists start-up business owners in expanding a business theories here, just real business experience.
concept, developing a business plan, and determining potential prof-
itability. Fast Trac Planning assists entrepreneurs and managers in Participants that complete the training program will receive assis-
developing a strategy to maximize the performance of a business. tance in securing financing. Also, ISED provides additional business
counseling after business start-up. All services are free of charge.
Whether a client is considering starting a business or is growing an
existing business, the SBDC can provide many of the resources ISED was awarded the 1998 Presidential Award for Excellence in
needed to succeed. Microenterprise Development and was a recipient of the 1999 City of
Iowa City Community Development Award.
Page 9 Page 10
Iowa Women's Enterprise Center SCORE
910 23rd Avenue 210 Federal Building
Coralville, IA 52241 P.O. Box 1853
(319) 338-2331 400 S. Clinton St.
Christine Mollekopf-Pigsley, Center Director Iowa City, IA 52240
www. ised.org (319) 338-1662
Women in Iowa have their own resource to start or expand a busi- The Service Corps of Retired Executives (SCORE), sponsored by
ness- the Iowa Women's Enterprise Center (IWEC). IWEC is a the Small BusinessAdministration (SBA), is a non-profit association
member of a nationwide network of Women's Business Centers, providing free confidential business counseling to those wanting to
funded by the U.S. Small BusinessAdministration Office of Women's start a new business or those presently operating a business.
Business Ownership.
SCORE is a nationwide organization with 12,000 retired and active
Based in Iowa City, IWEC provides women with technical assistance executives in 400 chapters. The Iowa City Chapter has 11 members
and training in business related issues: who are ready to offer free confidential counseling at any time. In
addition, SCORE periodically conducts seminars and workshops
· Business Plan Development that cover major considerations for running a business. Contact the
· Financing SCORE office to find out when and where these workshops are held.
· Marketing SCORE is a resource for the business community through its
· Business Management counseling, seminars, and workshops.
· Government Procurement
· Business Applications for the Internet and Computer Technology
IWEC also provides services to women currently in business:
· Technology Training
· Targeted Small Business Certification
· Acquiring Capital
· Growth Management
· Capturing New Markets
· Financial Management
· Human Resource Development
· Much More
Services are free of charge. Call 1-888-849-9589 for an initial
consultation.
Page 11 Page 12
Iowa Department of Economic Development Licenses and Permits
Small Business Resource Office
200 East Grand
Des Moines, IA 50309 Business Licenses
(515) 242-4750 Iowa City does not require a general business license. How-
1-800-532-1216 (outside of Des Moines) ever, some businesses are required to obtain a license or permit to
www. state.ia. us/sbro operate. The following is a brief description of permits and licenses
that are required.
The Iowa Department of Economic Development offers comprehen-
sive assistance and informational materials for small business Home Occupation
start-ups. This includes financial assistance for small business Iowa City does not require a license or permit for operating a busi-
start-ups and expansions and business license information. Minor-
ness in the home, however, home occupations are regulated. Cer-
ity- and female-owned small business assistance is also available. tain types of home occupations are prohibited; these are: motor ve-
hicle repair, machine shops, medical and dental offices, kennels,
The Business License Information Center contains a computerized welding shops, and mini-storage facilities. The home occupation must
list of hundreds of different kinds of business licenses, permits and be clearly subordinate to the primary use of the dwelling as a resi-
regulations. When you call the center for assistance, an information dence and occupy no more than 25% of the gross floor area. The
kit is designed to meet your specific needs, such as required licenses, dwelling must also be the primary residence of the owner/operator
a summary of each license, special requirements for obtaining the of the home occupation. One employee, who does not live at the
license, fees and processing times, as well as agency names and residence, may be allowed with a minor modification granted by the
phone numbers. The Business License Information Center can be Director of Housing and Inspection Services. To ensure that the busi-
accessed on the internet atwww. state. ia.us/sbro or by phone at (800) ness is a legal use, it is recommended that a written proposal be
532-1216. submitted to the Housing and Inspection Services Department for
review and approval. CONTACT: Housing and Inspection Services,
Whether starting a new business or expanding a business of any (319) 356-5120.
size, the Business License Information Center can make it easier
with quick and accurate answers, as well as contacts in the follow- Alcoholic Beverages
ing areas: For businesses that involve the sale of alcoholic beverages, a Liquor
License or Beer Permit is necessary. A Dancing Permit is required
· License and Permits for dancing in connection with the sale of alcohol. Selling alcohol
· Taxes outdoors on private property requires an Outdoor Service Area per-
' Regulations mit; selling alcohol, food, or beverages on City owned property re-
' Unemployment Insurance quires approval as a Sidewalk Car6. Applications for these permits
· Worker's Compensation may be obtained from the City Clerk's office. Along with the applica-
· Local Requirements tion and application fee, a number of requirements must be met be-
' Marketing and ManagementAssistance fore new or renewal licenses and permits are issued. CONTACT:
· Financial Alternatives City Clerk's Office, (319) 356-5040.
· Trade Name Registration
Page13 Page14
Cigarettes Utilities
A Cigarette Permit is required to sell cigarettes. Along with the appli-
cation and application fee, the business owner has certain obliga-
tions to fulfill under Iowa City's Cigarette Education Ordinance. CON- Water/Sewer
TACT: City Clerk's Office, (319) 356-5040. The City of Iowa City supplies water and sewer service to businesses
Taxicab, Pedicab, or Horse-Drawn Vehicle within the city limits. To order new service for an existing line, con-
tact the City Treasury Division. A registration card and commercial
A permit is required to own and/or operate a taxicab, pedicab, or deposit are required before service can begin. CONTACT: City Trea-
horse-drawn vehicle. A number of requirements must be met before sury Division, (319) 356-5066.
the application and application fee can be processed by the City Clerk.
CONTACT: City Clerk's Office, (319) 356-5040. When new water lines and sewer lines are involved, the contractor
generally orders water and sewer service. Applications are required
Restaurant, Food, or Vending Machine for water and sewer connections. CONTACTS: Water Division (for
A permit is required for any kind of food related business, including information on water connections) (319) 356-5160; Building Inspec-
grocery stores, restaurants, food carts,catering, certain home-based tion Division (for information on sewer connections), (319) 356-5126.
products, and vending machines. Building and equipment plans must
be received and approved by the Johnson County Department of Water leaks should be reported to the Water Division Service Depart-
Public Health before construction or remodelling occurs. Food op- ment. Water Division personnel determine the location of the water
eration licenses are nontransferable, therefore, a new permit must leak. The property owner is responsible for the repair costs of leaks
be obtained if a change in ownership and/or change of location oc- from the water main to and within the property structure. For ques-
curs. After a permit has been issued, the County Health Department tions concerning excessive water usage, contact the Water Division
conducts annual inspections. An annual license renewal fee is re- Service Department. For billing questions, contact the Treasury Di-
quired. CONTACT: Johnson County Department of Public Health, vision. CONTACTS: Water Division Service Department, (319) 356-
(319) 356-6040. 5166; Treasury Division, (319) 356-5066.
Other Health Department Permits When temporary water is needed for construction, new structures
The Johnson County Department of Public Health regularly inspects will be given a utility account and will be billed "on construction" fees
businesses that affect public health. Construction and remodelling as soon as the tap is made on the water main. CONTACT: Water
plans for hotels and motels and licensed daycare centers must be Division, (319) 356-5160.
approved by the County Health Department. Hotels and motels are
inspected regularly and licensed daycare centers are inspected an- Contact the Wastewater Division to report sewer leaks, odors,
nually. Swimmingpools inspected by the County Health Department backed-up or plugged sewer lines, or any other type of complaint.
include: public swimming pools and spas; hotel/motel pools and spas; The property owner is responsible for repairs and maintenance costs
public schools; and community facilities. An annual inspection fee is from the City main to and including the building. Billing questions are
required. Approval for swimming pool construction and remodelling referred to the Treasury Division. CONTACTS: Wastewater Divi-
is obtained from the State Department of Public Health. Tanning sion, (319)356-5177; Treasury Division, (319)356-5066.
facilities, tattoo establishments, and funeral homes are annually in-
spected to determine compliance with state regulations. An annual
inspection fee is required. CONTACT: Johnson County Department
of Public Health, (319) 356-6040.
Page 15 Page 16
San i tati o n/Recycli n g pt
Private waste haulers provide sanitation and recycling services to Development Process and Permits
businesses in Iowa City. Businesses should contract with a private ~
hauler for sanitation services. Waste haulers serving Iowa City in-
clude: Zoning
The City of Iowa City has designated various areas throughout the
Hawkeye Waste Systems (319) 351-5932 city as appropriate for industrial and commercial uses. When look-
Johnson Co. Refuse (319) 628-4498 ing for a business location, it is suggested that these areas be con-
N & N Sanitation (319) 354-2535 sidered first. The Department of Housing and Inspection Services
Waste Management (319) 358-9000 supplies general information on zoning and allowable land uses ir
various zoning categories. Most information is available over the
For recycling services, refer to the sanitation services above, or con- phone or in person free of charge. CONTACT: Housing and Inspec-
tact: tion Services, (319) 356-5120.
City Carton Co. Inc. (319) 351-2848 Rezoning
Johnson Co. Recycling Center (319) 338-5620 In the event a business location is desired on property that is not
Contact the Iowa City Landfill Division for information regarding haz- suitably zoned, the City may, in some cases, grant a rezoning. The
ardous material regulations, landfill material bans, and special waste City's decision to grant a rezoning will be based on the comprehen-
sive plan, compatibility of the proposed zone with nearby zones; the
authorization. CONTACT: Landfill Division, (319) 356-5180. adequacy of city infrastructure and services in the area; and public
Gas and Electricity input. To discuss a potential rezoning, contact the Urban Planning
Division of the Planning and Community Development Department,
MidAmerican Energy Company serves most of the Iowa City area (319)356-5240.
for gas and electricity. Contact MidAmerican at (800) 329-6261 for
information on hook-up for either a new building or existing address. After consulting with staff, an application and fee must be filed with
Eastem Iowa Light and Power Cooperative serves a small portion of the City Clerk. After the application is filed, the staff prepares a re-
southern Iowa City. Contact Eastern Iowa Light and Power at (319) port evaluating the proposed rezoning and makes a recommenda-
629-4221. tion to the Planning and Zoning Commission to approve or deny the
application. The Planning and Zoning Commission has two public
Telephone discussions at which citizens and property owners have the oppor-
U.S. West Communications and McLeodUSA provide local phone tunity to comment on the proposed rezoning. The Planning and Zon-
service to Iowa City. To order phone service for your business or to ing Commission then makes a recommendation to the City Council.
install service at a new address, call U.S. West Communications at The City Council holds a public hearing on the issue. If the Council
(800) 603-6000 or McLeodUSA at (319) 338-1888. decides to approve a rezoning, three readings of the ordinance are
required before final approval. The rezoning process takes approxi-
mately 12 weeks from the time the application is filed to the final
decision of the City Council. CONTACT: Urban Planning Division,
(319) 356-5240.
Page17 Page18
Special Exceptions Building Permits
Each zoning district contains a list of permitted and provisional land Most physical changes to commercial and industrial development
uses that may be established on a property if the zoning require- require a building permit. A building permit is required for any new
ments, such as building height and parking spaces, are adhered to. construction, any change in use, and most remodelling. A demoli-
Each zoning district also contains a list of special exceptions. Spe- tion permit is required for the demolition of part or all of a structure.
cial exceptions are not permitted by right in a zone, but after review At the issuance of the permit, a permit fee will be collected. CON-
by the Board of Adjustment, they may be allowed if there are no nega- TACT: Housing and Inspection Services, (319) 356-5120.
tive impacts on nearby properties or if any negative impacts may be
ameliorated. If a special exception is needed, the Urban Planning Plumbing, Electrical, or Heating Permits
Division should be contacted for a consultation. An application and Most plumbing, electrical, or mechanical changes to a building re-
application fee must be filed with the City Clerk. After the application quire a permit. A permit fee is collected when the permit is issued.
is submitted, the staff reviews and makes a recommendation to the CONTACT: Housing and Inspection Services, (319) 356-5120.
Board of Adjustment. The Board of Adjustment holds a public meet-
ing on the item then approves, approves with conditions, or denies Parking Facility Impact Fees
the special exception. The process takes approximately one month A parking facility impact fee, which deals with off-street parking re-
from the time the application is filed to the final decision of the Board quirements, is required for residential development in most of the
of Adjustment. CONTACT: Urban Planning Division, (319)356-5240. Near Southside Neighborhood. The Near Southside is bound by
Burlington Street to the north, Madison Street to the west, Gilbert
Site Plan Approval Street to the east, and the Iowa Interstate Railway main-line to the
The Department of Housing and Inspection Services should be con- south. The revenues from the impact fee are used by the City to
tacted to obtain current information concerning submission and re- provide parking facilities in the Near Southside. Aformula is used to
view of required site plans. Site plans are required for construction :letermine the amount of required off-street parking and the amount
of new buildings, remodelling, or for any change in use of an existing of required parking impact fee. The Department of Housing and In-
building. A fee is required for review of major site plans, which are spection Services collects the fee, which may be paid in three in-
required for nonresidential developments over 10,000 square feet of stallments, with the first installment. due before the certificate of oc-
floor area and residential developments of more than 12 dwelling cupancy is issued. CONTACT: Housing and Inspection Services,
units. The fee is collected when the site plan is submitted to Hous- (319) 356-5120.
ing and Inspection Services. Afee is not required for minor site plan
reviews, which are required for all developments that do not require
a major site plan. The City has an obligation to approve or deny a
major site plan within 21 working days, although the average review
process takes less time. CONTACT: Housing and Inspection Ser-
vices, (319) 356-5132.
Page 19 Page 20
Sign Permits
Most commercial and industrial signs visible to the public from a Easement For Use of the Sidewalk/
street or public right-of-way require a sign permit. A sign permit is Public Right-of-Way
required for any new signs or any change in the face or structure of In order to better comply with the Americans with Disabilities Act
an existing sign, Signs and banners for special events also require a (ADA), the City Council may grant an easement for the use of a
sign permit. The use of a special events sign or banner is restricted sidewalk or public right-of-way to make local businesses accessible
to no more than four times a year and for a single duration of no to persons with disabilities if physical limitations prevent the neces-
more than 30 days. Certain types of signs, such as roof signs and sary accommodations on private property. The Department of Hous-
swinging signs, are prohibited. Afew types of signs do not require a ing and Inspection Services should be contacted about specifica-
permit, although the size and placement of the sign may be regulat- tions for accessibility. If an easement for the use of the sidewalk or
ed. Any type of banner not related to a special event is prohibited in public right-of-way is the preferred option, a written request with con-
an outside location. CONTACT: Housing and Inspection Services, struction drawings must be submitted to the Department of Public
(319) 356-5120. Works for City Staff review and City Council approval. CONTACTS:
Housing and Inspection Services, (319) 356-5120; Department of
Certificate of Occupancy Public Works, (319) 356-5140.
A Certificate of Occupancy is required for any new structure or for
any change in use. The Certificate of Occupancy certifies that at the Construction Trade Licenses
time of issuance the structure was in compliance with various ordi- In the City of Iowa City, plumbing, electrical, gas pipe installers, sewer
nances regulating building construction or use and the City Zoning and water installations, and sign installations must be performed under
Ordinance. The Certificate of Occupancy is the conclusion of the the direct supervision of contractors licensed by the City of Iowa City
building permit process, but it is also still necessary even if no build- for that particular trade. Licenses are issued through the Housing
ing permit has been required or if a change of use occurred. The and Inspection Services Department. An application, an application
Building Official can issue a Temporary Certificate of Occupancy for fee, and a yearly renewal fee are required for all of the above licenses.
an additional fee if a project is not completely finished but has no life/ In addition, a test and test fee are required for plumbing contractors,
safety issues. CONTACT: Housing and Inspection Services, (319) electrical contractors, gas pipe installers, and sewer and water install-
356-5120. ers. CONTACT: Housing and Inspection Services, (319) 356-5120.
Construction in the Right-of-Way
Any construction activity that requires construction equipment to
occupy the public right-of-way should be coordinated with the Public
Works Department by obtaining a temporary use of a public right-of-
way permit. Excavation within the public right-of-way requires an
excavation permit from the Public Works Department. A refundable
deposit and certificate of insurance is required to ensure restoration
is completed. CONTACT: Department of Public Works, (319) 356-
5140.
Page21 Page 22
TaXeS In Iowa City, a property tax is levied on all real property. Property
taxes are payable in two equal installments, the first due in Septem-
ber, the second in March of the next year for taxes assessed the
previous fiscal year. Several entities receive the tax, including the
Sales and Use Taxes School District, the City, and the County. CONTACT: Iowa City As-
Anyone making a retail sale in Iowa must obtain a retail sales tax
sessor, (319) 356-6066.
permit from the Iowa Department of Revenue and Finance. The
permit is available at no charge. Application forms may be obtained Internal Revenue Service
from Taxpayer Services. All sales of tangible personal property in
Iowa - other than those for processing or resale - are subject to the The IRS presents small business workshops across Iowa each year,
with regular sessions addressing Sale Distributorships, Payroll Taxes,
sales tax unless specifically exempted by state law. Sales of ser- and Corporate Taxes. The Small Business Tax Kit, a packet of Fed-
vices are exempt from Iowa sales tax unless specifically taxed by
state law. Further detail is available in an information booklet titled eral forms and information, is available by calling (515) 284-4870.
Iowa Sales and Use Tax available from Taxpayer Services at the
Federal Tax Information: 1-800-829-1040
address or number below. Iowa City does not have a local option
sales tax. Federal Tax Publications: 1-800-829-3676
A use tax is imposed in the event that property purchased out-of-
Local Presentations and Small Business Workshops: (515) 284-4870
state for use in Iowa is brought into Iowa. Every out-of-state retailer
who maintains a place of business in Iowa and/or makes tangible
personal property or taxable services must obtain a retailer's use tax
certificate free of charge.
CONTACT: Iowa Department of Revenue and Finance, Taxpayer
Services, P.O. Box 10457, Des Moines, Iowa 50306-0457. If calling
from Iowa City, elsewhere in Iowa, or from the Omaha or Moline-
Rock Island calling areas, call toll free: 1-800-367-3388. If calling
from the Des Moines metropolitan area or from out of state, call (515)
281-3114. The Tax-Fax number is 1-800-572-3943. The home page
at http://www. state.ia.us/tax is a 24-hour service that can be used to
obtain Iowa forms.
Hotel/Motel Tax
Iowa City has adopted a local option hotel/motel tax. The tax is as-
sessed on the renting of sleeping rooms in any hotel, motel, inn, bed
and breakfast, public lodging house, rooming house, tourist court,
mobile home, or in any place where sleeping accommodations are
furnished to transient guests for rent. These rentals are also subject
to the state sales tax. No additional tax permit, other than the state
sales tax permit, is required for hotels and motels.
Page 23 Page 24
General Information on Iowa Department of Agriculture
State Departments Wallace State Office Building
~ Des Moines, IA 50319
(515) 281-5321
Iowa Department of Commerce www2.state.ia.us/agriculture/
1918 S.E. HulsizerAvenue
Ankeny, IA 50021 · Regulatory information for food-related and animal related busi-
www. state. ia. us/governmentJcom/ nesses
· Information concerning weights and measures
· Licensing for retail and wholesale sales of alcoholic liquor, wine, · Information for commercial grain storage and grain sales busi-
and beer (515) 281-7430 nesses
· Information concerning rates and services of certain electric, gas,
phone, and water utilities (515) 281-5979 Iowa Secretary of State
· Problem resolution and information concerning insurance for Hoover State Office Building
small businesses (515) 281-5705 Des Moines, IA 5031 9
· Assistance to small businesses concerning the sale of stock (515) 281-5204
(515) 281-4441 www. sos.state.ia.us/
· Licensing for the following professions: Certified PublicAccoun-
tants, Accounting Practitioners, Architects, Real Estate Brokers, · Information for corporations, nonprofit corporations, limited part-
Real Estate Salespersons, Real Estate Appraisers (515) nerships, limited liability companies, and state trademarks
281-3183
· Regulation of state chartered banks, finance companies, mort- County Recorder
gage brokers, and others in the business of delivering financial 913 S. Dubuque St.
products and services(515) 281-4014 Iowa City, IA 52240
Iowa Department of Inspections and Appeals (319) 356-6093
Lucas State Office Building · Information for sole proprietorships and simple partnerships
Des Moines, IA 50319 · Certificates of Assumed Name (if doing business under a name
(515) 281-3642 other than your own)
www. state. ia. us/government/dia/index. html
· Restaurant and food sales licensing
· Gambling license information
· Targeted small business certification
· Licensing of residential care facilities and intermediate care fa-
cilities
· Certification of home health agencies
Page25 Page26
Iowa Department of Transportation Index of Subjects by Agency
Motor Vehicle Decision
Park Fair Mall Building Inspection Division :
100 Euclid Avenue City of Iowa City
Des Moines, IA 50306 410 E. Washington St.
1-800-532-1121 Iowa City, IA 52240
www. dot.state.ia.us/ (319) 356-5126
· Motor vehicle dealership information and licensing Sewer service for new buildings ..................................................4
(515) 237-3162
· Information for trucking businesses (515) 237-3264 City Clerk's Office
· Information concerning vehicles subject to registration City of Iowa City
(515) 237-3110 410 E. Washington St.
Iowa City, IA 52240
(319) 356-5040
Iowa Workforce Development Alcoholic beverage permits .......................................................14
1000 East Grand Avenue Dancing permits .......................................................................14
Des Moines, IA 50319 Outdoor service area permits ...................................................14
1-800-562-4692 Sidewalk cafes ..........................................................................14
www. state.ia .us/iwd Cigarette permits ......................................................................15
Taxicab, pedicab, home-drawn vehicle permits .........................15
· OSHA consultations and information on labor laws
· Unemployment insurance information Department of Housing & Inspection Services
· Worker's compensation information City of Iowa City
· Information concerning child labor laws, minimum wage, wage 410 E. Washington St.
enforcement and hazardous chemicals Iowa City, IA 52240
· Boiler, elevator and amusement ride inspection; licensing of pri- (319) 356-5120
vate employment agencies and professional boxing and wres-
tling; and registration of construction contractors (515) 281-3606 Building permits .........................................................................20
Certificate of occupancy ............................................................21
Construction trades licenses .....................................................22
Home occupation .......................................................................14
Parking facility impact fees .........................................................20
Plumbing, electrical, or heating permits ......................................20
Sign permits ..............................................................................21
Site plan approval .......................................................................19
Zoning ........................................................................................18
Page27 Page28
Iowa City Assessor's Office
913 S. Dubuque Sanitation Department (mailing address)
Iowa City, IA 52240 City of Iowa City
(319) 356-6066 410 E. Washington
Iowa City, IA
Property taxes ...........................................................................24(319) 356-5180
Iowa Department of Revenue and Finance Hazardous material regulations ..................................................17
Taxpayer Services Landfill material bans .................................................................17
Hoover Building Special waste authorization ........................................................17
P.O. Box 10457
Des Moines, IA 50306-1457 Treasury Division
1-800-367-3388 (from outside the Des Moines metropolitan area, or City of Iowa City
from the Omaha or Moline-Rock Island calling areas) 410 E. Washington St.
(515) 281-3114 (from the Des Moines metropolitan area or from out Iowa City, IA 52240
of state) (319) 356-5066
Sales and use taxes .................................................................23 Water and sewer service ...........................................................16
Hotel/Motel tax ...........................................................................23Water and sewer billing questions ..............................................16
Johnson County Department of Public Health Urban Planning Division
1105 Gilbert Ct. City of Iowa City
Iowa City, IA52240 410 E. Washington St.
(319) 356-6040. Iowa City, IA 52240
(319) 356-5240
Hotel and motel inspections ......................................................15
Licensed daycare center inspections ........................................15 Rezoning ...................................................................................18
Restaurant, food, and vending machine inspections .................15 Special exceptions .....................................................................19
Swimming pool inspections ......................................................15
Water Division (mailing address)
Public Works Department City of Iowa City
City of Iowa City 410 E. Washington St
410 E. Washington St. Iowa City, IA 52240
Iowa City, IA 52240 (319) 356-5160
(319) 356-5140
Water service for new buildings .................................................16
Construction in the rights-of-way ...............................................22 Temporary water for construction ...............................................16
Easement for use of sidewalk/public right-of-way ......................21
Page29 Page30
Internet Resources:
Wastewater Division Iowa Profiles:
City of Iowa City Includes information on local area economics, demographics, anc
1000 S. Clinton St. governments.
Iowa City, IA 52240 httl~://profiles.iastate.edu/
(319) 356-5170
(319) 356-5177 (sewer emergency calls) Iowa Economic Trends Page:
Provides the most current economic news useful to business, gov-
Sewer leaks ..............................................................................15ernment, and financial policy makers. There are links to useful eco-
nomic information including international economic information, cur*
rent economic news, financial information, demographics, and mar-
kets.
httl~://www. state. ia. us/trends
While every effort has been made to present accurate information,
this booklet should not be misconstrued as a legal interpretation of SBA On-Line:
laws. The City of Iowa City expressly disclaims any liability for errors The U.S. Small Business Administration has a wealth of information
or omissions contained herein. about SBA programs and assistance. This site includes many help-
ful publications aimed at small business.
httr~:llwww. sbaonline.sba..qovl
U.S. Business Advisor:
Provides a one-stop electronic link to federal government informa-
tion, services, and transactions.
http : llwww. business..qov lbusadvlindex. cfm
Iowa Department of Economic Development Sma~ Business
Resource Office:
Provides informational material for small business start-ups. This
includes financial assistance for start-ups and expansion. The busi-
ness license center contains a computerized list of business licenses,
permits and regulations.
http://www. state. ia. us/sbro
Institute for Social and Economic Development:
The Institute for Social and Economic Development is a private, non-
profit organization that helps low-income, unemployed or underem-
ployed individuals start small businesses. The Iowa Women's En-
terprise Center (IWEC), can also be accessed by link from this
Intemet address.
http://www. ised. or.q
Page 31 Page 32
Iowa City Economic Development Division:
Provides a link to the Iowa City Economic Development Division.
This division is the municipal office to contact when an individual or
business requires assistance from the City of Iowa City regarding
business activities.
httl~://www. iowa-city. or.cl/pcd
Small Business Development Center:
The University of Iowa Small Business Development Center (SBDC)
provides free and confidential business management assistance to
owners and managers of for-profit businesses. This office and its
activities can be accessed at the following Internet address.
httl~://www. iabusnet.org
Iowa Department of Revenue and Finance:
This site offers 24-hour access to Iowa tax forms.
http://www. state. ia. us/tax
Johnson County Government:
Provides access to the Johnson County Administration pages, which
coetains all applicable information and relevant links.
httl~.t/www. iccn. iowa-city. ia. us/~icfiovis/
Page 33
TERRY EVANS
STATE COMMISSIONER
SPR1NGVILLE, IOWA
DON WINTER
ASSOC. STATE COMMISSIONER Terry Treeblood
IOWA CITY, IOWA Iowa City Parks and Recreation
220 S. Gilbert St.
DAVE MONK Iowa City, IA 52240
SEC.FIREAS.
CEDAR RAPIDS, IOWA
Dear Terry,
CHARLIE KEN'rFIELD
ASST. STATE COMMISSIONER I want to thank you, Mike Moran and the Iowa City Parks and Recreation Department for the
16/18 YEAR-PLD
OSKALOOSA, IOWA great job they did I helping with the recent Midwest Plains Regional Tournament held at the
Bobby Oldis, Jr. fields in Lower City Park.
BOYD BRITTAIN
ASST. STATE COMMISSIONER The recent upgrade of the tournament field met and surpassed the conditions needed to meet
13/15 YEAR-OLD
BLAKESBURG, IOWA Our requirements as a tournament field. The total complex brought oohs and aahs from the
fans of the various State Champions participating. You could tell by the comments made that
GARY CREASMAN the States involved in the tournamem, that they had nothing to compare the complex with.
ASST. STATE COMMISSIONER What a great showcase it is for the City. The inter-action between your Departmere and the
13/14 YEAR-OLD
BOONE, IOWA Iowa City Boys Baseball league is something other cities could well copy.
KEN SAYLOR Would you please pass on a great big thank you to Joe Wagner and his outstanding ground
ASST. STATE COMMISSIONER
cat, RIPKEN DIV. crew. The fast and efficient manner they prepared the field for each game helped keep the
IOWA CITY, IOWA tournament on schedule, They were quick and courteous in responding to any request made
of t hem.
DISTRICT COMMISSIONERS
It is a real pleasure to work a toumamem when you have the outstanding cooperation like we
GARY CREASMAN
DISTR~CT 1 had from your Department and the Iowa City Boys Baseball League.
BOONE, IOWA
HATS OFF TO YOUR DEPARTMENT AND THANK YOU SO MUCH!
BOYD BRITTAIN
DISTRICT 2
BLAKE SBURG, IOWA
LANCE RENAUD Sincerely,
DISTRICT 3
OTTUMWA, IOWA
JERRY JOHNSTON
DISTRICT 4 /"~gn Winter
IOWA CITY, IOWA
RANDY JACOBS
DISTRICT 5
NEWTON, IOWA
Cc: Iowa City Boys Baseball
DARYL RUBY
DISTRICT 6
CEDAR RAPIDS, IOWA
MIKE WESSELS
DISTRICT 7
MANCHESTER, IOWA
PAT SEEMLrDt
DISTRICT 8
IOWA CITY, IOWA
"'. '~ '~. \'~' \'.! I~ V'.I. '~(]I) }'k X. 122~ ~'i!l ,'~', ~i ,_~'_:i I ; '~,. :; ' :.::-':i ', ; ~,!-': .~ ~ ~,': .:,
· ' IP18
~CCIFI orl~
ymnasium
Jp. High
fte~- Schoo I- Act iviti es
And
Special Events
We kly After-School-Activities
A4ondays
Gym Game
Every Monday from S:30-5 pm the 5conIon C~ym will b~ programming various
gym games for ,Tr. High kids to participate. Each week is o different game.
Tuesdays
PcocteP & ~amble Room Tournament
Each week is another tournament. ,Tr. High kids will have the opportunity to
participate in various tournaments such as: 8-ball, Dominos, Ping-Pang and
more. There is no entry fee. Sign up begins right after school until the
start of the tournament at 3:30 pro.
Wednesday
,Tr. High Intramural
The ScanIon Gym is providing an Zntramurol program for ~Tr. High Kids on
Wednesday from 3-5 pro. Kids can sign up as e teem or individually. kll
Registrations go through Matt Eidehl, Program Supervisor of the ScanIon
Gymnasium. All programs ere free.
Dodgeball Sponge Polo Kick Bell
9/13 - 10/11 10/18 -11/15 11/22 - 12/20
Thursdays
Challenqe the staff
Each week 5r. high kids have the opportunity to play a staff member in
various table games fop a chance to win a pnize.
The challenge goes from 2:30-4:30 pro.
Activities will begin Tuesday, 5eptembe~ 5th.
AAonday Tuesday Thursday
Gym Game Special Tournament Game P,oom Challenge
5-Sap Bumper Pool 7-Sap g-Ball & Fooseball
11-5ep Dodgeball 12-5ep Ping Pang 14-5ep Ping Pang & bominos
18-5ep Sponge Polo 1g-Sap HOP,SE 21-Sap HOP,SE & 12/Out Billiards
25-5ep Dunk Basketball 26-5ep 12 & Out Billiards 28-5ep Bumper Pool & Uno
2-Oct Hoover Ball 3-Oct bominos 5-Oct Free Throws &Checkers
9-Oct Dodgeball 10-Oct Fooseball 12-Oct 5 Ball Billiards & Yatzee
16-Oct Kickball 17-Oct (no school) 19-Oct 9-Ball & Fooseball
2,3-Oct Sponge Polo 24-Oct 5 Ball Billiards 26-Oct Ping Pang Billiards & Dominos
,30-Oct Basketball ,31-Oct Cut-Throat 2-Nov Cu~ Throat & Checkers
6-Nov Dodgeball 7-Nov Ping Pang Billiards g-Nov Fooseball &Bumper Pool
1,3-Nov Beach Ball Volleyball 14-Nov Checkers 16-Nov Ping Pang & Uno
20-Nov Wiffleball 21-Nov g-Ball 24-Nov (no school)
27-Nov Sponge Polo 28-Nov Uno -~0-Nov 8-Bail & Dominos
4-Dec Hoover Ball 5-Dec Yatzee 7-Dec Bumper Pool & HOP-SE
Special Events
Kids Gone Fishinq
Kids in Jr. High a~e invited to go fishing on 5aptember 18th & 20th. Kids will
learn the fundamentals of fishing the first day, then practice their skills on
the second day. A City van will be leaving for 5canIon at 4 pm for Kent Perk
and return to 5canIon at 7 pro. The cost is only $3.
Maximum Numbe~ of Participants: Z4
Horseback Ridinq
Kids in ,Tr. High have the opportunity to go horseback riding on September
27th. A van will be leaving from ScanIon ~ 3:30 pm for Pleasant View Ranch
and return ~ 5:30 pro. The cost is $12.50.
Maximum Number of Participants: 14
,Tn. Hiqh Party
Dancing, Games, & Refreshments will be available for the all city Jr. High
Party. :]:t will be held Sat 5apt 30th from 8-11 pro. There will also be a
surprise activity fop kids to enjoy. The cost is $3.
Please Note: No one will be let in with out a ,TP. Fli9h student TD.
Hayrack Ride
The ScanIon Gymnasium will be taking ~Tr. High Kids on a hayrack ride on
Monday October :[6th. A bus will be leaving from ScanIon ~ 5:30 pm for
Pleasant View Ranch and return ~ 9:30 pro. Kids will get to enjoy a hayrack
ride then be able to make sinores. The cost fo~ this program is $6.
Maximum Number of Participants: 36
,Tr. Hiqh Lock-In
Fridoy Octob~r 27~h
9 pm- 8 ~m
F~ee Pizza ~ Midnight
Hourly Activities
Fee: $~0
Maximum Number of Participants: 65
Challenqe an area Athlete
November 7?h 7-8 PM
Youth will have the opportunity to challenge an area athlete in 10 various
activities. This event is free for everyone to enjoy. Prizes will be awarded
for youths that beat ?he athletes.
BUILDING PERMIT INFORMATION
August 2000
KEY FOR ABBREVIATIONS
Type of Improvement .'
ADD - Addition
ALT- Alteration
REP- Repair
FND - FoundaS'on Only
NEW- New
OTH- Other type of construction
Type of Use .'
RSF- Residential Single Family
RDF- Residential Duplex
RMF- Three or more residential
RA C - Residential Accessory Building
MIX - Mix ed
NON- Non-residential
OTH- Other
Page: 2 City of Iowa City
Date: 9/5/2000 Extraction of Building Permit Data for
To: 8/1/2000
From: 8/31/2000 Census Bureau Report
Type Type
Permit Number Name Address Impr Use Stories Units Valuation
BLD00-00603 MCCOMAS-LACINA CONSTRI 2150 ROCHESTER AVE ADD NON 1 0 $176,537
CONSTRUCT A STEEL FRAME LESTER BUILDING FOR THE WEIGHT ROOM TRAINING.
Total ADD/NON permits: 1 Total Valuation: $176,537 ~
BLD00-00550 JOHN LANGHORNE 1508 BURESH AVE ADD RSF 1 0 $175,000
20' X 52' S1NGLE STORY POOL ADDITION
B LD00-00291 JOHN NELSON 741 OAKLAND AVE ADD RSF 2 0 $98,000
2 Story Addition to SFD with attached 2 car garage
BLD00-003 11 GEORGE & PHYLLIS MILLER 3017 WAYNE AVE ADD RSF 0 0 $50,000
ATTACHED GARAGE ADDITION TO SFD
BLD00-00635 MICHAEL LILLIG 1034 WEEBER ST ADD RSF 1 0 $30,004
SINGLE STORY ADDITION
BLD00-00649 VELMA BRAYTON 2164 BANCROFT DR ADD RSF 0 0 $16,000
3 SEASON PORCH ADDITION FOR SFD
BLD00-00633 TOM HANNEMAN 1525 HOLLYWOOD BLVD ADD RSF 1 0 $13,000
16' X 12' THREE SEASON PORCH
BLD00-00636 FRANTZ CONSTRUCTION CO 11 SOMERSET PL ADD RSF 1 0 $8,078
12' X 16' SCREEN PORCH
BLD00-00605 FLORENCE MORROW 3 14 W BENTON ST ADD RSF 1 0 $6,350
WHEELCHAIR RAMP
BLD00-00540 THE PADDOCK L.L.C. 283 PADDOCK CIRCLE ADD RSF 1 0 $3,800
24' x 24' ATTACHED GARAGE
BLD00-00650 THE PADDOCK. LLC 230 DRESSAGE CT ADD RSF 0 0 $3,800
22 x 24 GARAGE ADDITION TO SFD
BLD00-00651 THE PADDOCK, LLC 240 DRESSAGE CT ADD RSF 0 0 $3,800
24 X 24 GARAGE ADDITION TO SFD
BLD00-00652 THE PADDOCK, LLC 268 PADDOCK CIR ADD RSF 0 0 $3,800
24 X 24 GARAGE ADDITION TO SFD
BLD00-00653 THE PADDOCK, LLC 263 PADDOCK CIR ADD RSF 0 0 $3,800
24 X 24 GARAGE ADDITION TO SFD
BLD00-00639 JOHN LITTLE 2251 PALMER CIR ADD RSF 1 0 $2,500
ENCLOSE EXISTING DECK AND ADD 6' TO IT
BLD00-00549 DAVID FRUENDT 1224 ASH ST ADD RSF 1 0 $1,835
12' X 24' GARAGE ADDITION
BLD00-00595 OWNER 135 AMHURST ST ADD RSF 0 0 $1,250
CONSTRUCT A 12' X 12' WOOD DECK ON REAR OF EXISTING HOUSE.
BLD00-00655 ROBIN &BETTY LINDENBOC 700 KIMBALL RD ADD RSF 0 0 $1,200
DECK ADDITION TO AN EXISTING DECK
BLD00-00602 OWNER 433 UPLAND AVE ADD RSF 0 0 $950
ADD 3' TO RIGHT SIDE AND 5' TO LEFT SIDE OF FRONT DECK (UNCOVERED)
BLD00-00590 OWNER 1625 TEG DR ADD RSF 0 0 $650
install a 12' x 15' deck addition to existing deck.
BLD00-00658 OWNER 2018 WATERFRONT DR 11 ADD RSF 0 0 $500
CONSTRUCT A NEW WOOD DECK.
Page3 City of Iowa City
Date9/5/2000 Extraction of Building Permit Data for
To: 8/1/2000
From8/31/2000 Census Bureau Report
Type Type
PelTnit Number Name Address Impr Use Stories Units Valuation
Total ADD/RSF permits: 20 Total Valuation: $424,317 ~
BLD00-00523 MERCY HOSPITAL 500 MARKET ST ALT NON 0 0 $220,000
INTERIOR FINISH OF ADMINISTRATION AND FISCAL MANAGEMENT OFFICES IN HOSPITAL
BLD00-00504 TWIN IMAGE HAIR STYLIST 121 W BENTON ST ALT NON 1 0 $50,000
INTERIOR REMODEL OF HAIR SALON
BLD00-00632 OAKNOLL RETIREMENT 701 OAKNOLL DR ALT NON 0 0 $40,000
INTERIOR REMODEL OF LOBBY AREA
BLD00-00582 CLIFFTON GLrNDERSON 114 -18 S CLINTON ST ALT NON 2 0 $16,000
REMOVE PORTION OF CORRIDOR WALL 2ND STORY HALLWAY
BLD00-00600 FINANCIAL RESOURCES 2346 MORMON TREK BLV ALT NON 2 0 $13,700
INSTALL OFFICE WALL PARTITIONS IN EXISTING FIRST FLOOR SPACE. (FORMERLY CHEZEK SAYERS AREA)
B LD00-00665 OWNER 116 WASHINGTON ST ALT NON 0 0 $12,000
REPAIR DAMAGED FLOOR SYSTEM, FRAME NEW WALLS FOR BATH, OFFICE.
BLD00-00669 OLD CAPITOL MALL 201 S CLINTON ST 125 ALT NON 0 0 $12,000
REMODEL OFFICE IN EXISTING RETAIL SPACE (ATHLETE'S FOOT)
BLD00-00643 MAXWELL DEVELOPMENT, I 2937 -65 SIERRA CT ALT NON 3 0 $10,000
2,000 SQ FT OFFICE FINISH OF SHELL SPACE
BLD00-00591 OWNER 310 N JOHNSON ST ALT NON 0 0 $5,000
CONSTRUCT 2 WALLS TO CREATE A NEW OFFICE.
BLD00-00674 OWNER 8 S CLINTON ST ALT NON 2 0 $4,500
MOVE A 14' WALL IN THE BASEMENT. REINSTALL A RESTROOM ON THE GROUND FLOOR.
BLD00-00604 RUSS GERDIN 2570 INDEPENDENCE RD ALT NON 1 0 $0
INTERIOR OFFICE AND RESTROOM FOR WAREHOUSE SHELL
I
Total ALT/NON permils: 11 Total Valuation: $383,200
BLD00-00592 FRANTZ CONSTRUCTION CO 2552 -54 CATSKILL CT ALT RDF 0 0 $4,500
FINISH BASEMENT FAMILY ROOM AND LAUNDRY IN 2554 CATSKILL.
BLD00-00287 MARGARET ROCHELLE 730 N LINN ST ALT RDF 2 1 $1,645
Convert RSF to RDF
I '
Total ALT/RDF permits: 2 Total Valuation: $6,145
BLD00-00626 TRAILRIDGE CONDO ASSOCI 2610 WESTWINDS DR # 3 ALT RMF 0 0 $22,000
RESIDE STRUCTURE WITH VINYL SIDING
BLD00-00608 TRAIL RIDGE ASSOCIATION 702 WESTWINDS DR # 1 ALT RMF 0 0 $15,000
RESIDE STRUCTURE WITH VINYL SIDING
BLD00-00609 TRAIL RIDGE ASSOCIATION 740 WESTWINDS ALT RMF 0 0 $15,000
RESIDE STRUCTURE WITH VINYL SIDING
BLD00-00610 TRAIL RIDGE ASSOCIATION 708 WESTWINDS DR # 1 ALT RMF 0 0 $15,000
RESIDE STRUCTURE WITH VINYL SIDING
BLD00-00611 TRAIL RIDGE ASSOCIATION 714 WESTWINDS DR # 1 ALT RMF 0 0 $15,000
RESIDE STRUCTURE WITH VINYL SIDING
BLD00-00612 TRAIL RIDGE ASSOCIATION 722 WESTWINDS ALT RMF 0 0 $15,000
RESIDE STRUCTURE WITH VINYL SIDING
Page: 4 City of Iowa City
Date: 9/5/2000 Extraction of Building Permit Data for
To: 8/1/2000
From: 8/31/2000 CeFISUS Bureau Report
Type Type
Pem~it Number Name Address Impr Use Stories Units Valuation
BLD00-00613 TRAIL RIDGE ASSOCIATION 728 WESTWINDS ALT RMF 0 0 $15,000
RESIDE STRUCTURE WITH VINYL SIDING
BLD00-00615 TRAIL RIDGE ASSOCIATION 734 WESTWINDS ALT RMF 0 0 $15,000
RESIDE STRUCTURE WITH VINYL SIDING
BLD00-00616 TRAIL RIDGE ASSOCIATION 752 WESTWINDS ALT RMF 0 0 $15,000
RESIDE STRUCTURE WITH VINYL SIDING
BLD00-00617 TRAIL RIDGE ASSOCIATION 758 WESTWINDS ALT RMF 0 0 $15,000
RESIDE STRUCTURE WITH V1NYL SIDING
BLD00-00618 TRAIL RIDGE ASSOCIATION 802 WESTWINDS ALT RMF 0 0 $15,000
RESIDE STRUCTURE WITH VINYL SIDING
BLD00-006 t 9 TRAIL RIDGE ASSOCIATION 808 WESTWINDS ALT RMF 0 0 $15,000
RESIDE STRUCTURE WITH VINYL SIDING
BLD00-00620 TRAILRIDGE CONDO ASSOCI 719 WESTWINDS DR # 1 ALT RMF 0 0 $9,000
RESIDE STRUCTURES WITH VINYL SIDING
BLD00-00621 TRAILRIDGE CONDO ASSOCI 731 WESTWINDS DR # 1 ALT RMF 0 0 $9,000
RESIDE STRUCTURES WITH VINYL SIDING
BLD00-00622 TRAILRIDGE CONDO ASSOCI 743 WESTWINDS DR # 1 ALT RMF 0 0 $9,000
RESIDE STRUCTURES WITH VINYL SIDING
BLD00-00623 TRAILRIDGE CONDO ASSOCI 751 WESTWINDS DR # 1 ALT RMF 0 0 $9,000
RESIDE STRUCTURES WITH VINYL SIDING
BLD00-00624 TRAILRIDGE CONDO ASSOCI 801 WESTWINDS DR # 1 ALT RMF 0 0 $9,000
RESIDE STRUCTURES WITH VINYL SIDING
BLD00-00625 TRAILRIDGE CONDO ASSOCI 813 WESTWINDS DR # 1 ALT RMF 0 0 $9,000
RESIDE STRUCTURES WITH VINYL SIDING
BLD00-00637 FRANTZ 3305 CHATHAM PL ALT RMF 1 0 $8,491
BASEMENT FINISH
I '
Total ALT/RMF permits: 19 Total Valuation: $249,491
BLD00-00581 JAMES PLUTH 70 SHAGBARK CT ALT RSF 0 0 $52,000
ENCLOSE SCREEN PORCH OF SFD
BLD00-00587 OWNER 3732 FOXANA DR ALT RSF 0 0 $15,000
FINISH BASEMENT TO INCLUDE A FAMILY ROOM, BEDROOM, OFFICE, CLOSET. BATHROOM IS EXISTING
BLD00-00647 JOEY WALKER 882 PARK PL ALT RSF 0 0 $12,500
KITCHEN REMODEL FOR SFD
BLD00-00536 PAUL RETISH 66 PENFRO DR ALT RSF 0 0 $9,000
INSTALL WINDOWS IN SCREEN PORCH
BLD00-00661 OWNER 119 N GOVERNOR ST ALT RSF 1 0 $8,000
ENCLOSE EXISTING COVERED PORCH.
B LD00-00683 JIM SWEENEY 916 DUCK CREEK DR ALT RSF 0 0 $ 8,000
BASEMENT FINISH
BLD00-00566 FRANTZ CONSTRUCTION CO 1632 TOFTING AVE ALT RSF 0 0 $7,856
PARTIAL FINISH OF BASEMENT
BLD00-00648 GARY & RITA JOHNSON 66 BARRINGTON PL ALT RSF 0 0 $7,800
ENCLOSE SCREEN PORCH OF SFD
BLD00-00606 JESSICA GREVING 16 STANWYCK DR ALT RSF 0 0 $7,000
BASEMENT FINISH
'age: 5 City of Iowa City
Date: 9/5/2000 Extraction of Building Permit Data for
To: 8/1/2000
From: 8/3 /2000 Census Bureau Report
Type Type
Permit Number Name Address Impr Use Stories Units Valuation
BLD00-00664 OWNER 1044 WEEBER ST ALT RSF 0 0 $6,000
FINISH BASEMENT TO INCLUDE A FAMILY ROOM AND BATHROOM.
BLD00-00640 FRANK BOYD 831 SCOTT PARK DR ALT RSF 0 0 $5,250
INSTALL BEDROOM IN BASEMENT
BLD00-00641 FRANK BOYD 833 SCOTT PARK DR ALT RSF 0 0 $5,250
INSTALL BEDROOM IN BASEMENT
BLD00-00562 TIM SCHROEDER 221 S LOWELL ST ALT RSF 2 0 $5,000
INTERIOR REMODEL
BLD00-00659 SWARTZENDRUBER LUMBE[ 517 BROOKLAND PARK D: ALT RSF 0 0 $3,225
INSTALL EGRESS WINDOW AND WINDOW WELL IN EXISTING SFD.
BLD00-00684 JEFF PARSONS 1639 DOVER ST ALT RSF 0 0 $2,500
CONVERT BASEMENT TO HABITABLE SPACE
BLD00-00670 OWNER 1192 HOTZ AVE ALT RSF 0 0 $1,000
REPLACE BASEMENT WINDOW WITH EGRESS SIZE WINDOW.
Total ALT/RSF permits: 16 Total Valuation: $155,381 ~
BLD00-00685 PADDOCK LLC 242 HACKNEY CT FND RSF I 0 $6,000
FOUNDATION FOR S.F.D.
L Total FND/RSF permits: 1 Total Valuation: $6,000
BLD00-00370 RUSS SCHMEISER 212 S CLINTON ST NEW NON 0 0 $500,000
INTERIOR FINISH OF RESTAURANT BREW PUB. 7400 SQUARE FEET
BLD00-00673 OWNER 2615 NORTHGATE DR NEW NON 1 0 $94,000
INSTALL A LEASED MODULAR BUILDING (70' X 24') WITH HANDICAP RAMP.
BLD00-00589 EDWIN O'BRIEN 120 SOUTHGATE AVE NEW NON 1 0 $40,800
36' X 111' SINGLE STORY MINI STORAGE UNIT BLDG. #3
BLD00-00410 DIAL LAND DEVELOPMENT 1 1020 SCOTT BLVD NEW NON 0 0 $40,000
RETAINING WALLS WITH 42" HIGH FENCE ON NORTH OF ASSISTED LIVING AND INDEPENDANT LIVING
FACILITIES
BLD00-00627 EDWIN O'BRIEN 120 SOUTHGATE AVE NEW NON 1 0 $37,600
36' X 111' SINGLE STORY MINI STORAGE UNIT BLDG. if4
BLD00-00628 EDWIN O'BRIEN 120 SOUTHGATE AVE NEW NON 1 0 $37,600
36' X 111' SINGLE STORY MINI STORAGE UNIT BLDG.#5
BLD00-00629 EDWIN O'BRIEN 120 SOUTHGATE AVE NEW NON 1 0 $37,600
36' X 111' SINGLE STORY MINI STORAGE UNIT BLDG.#6
BLD00-00630 EDWIN O'BRIEN 120 SOUTHGATE AVE NEW NON 1 0 $27,400
21' X 111' SINGLE STORY MINI STORAGE UNIT BLDG. #2
B LD00-00631 EDWIN O'BRIEN 120 SOUTHGATE AVE NEW NON 1 0 $27,400
21' X 111' SINGLE STORY MINI STORAGE UNIT BLDG. #1
k Total NEW/NON permits: 9 Total Valuation: $842,400
BLD00-00645 RAY & DEANNA TRUMBULL 405 GALWAY DR NEW OTH 0 0 $16,850
INGROUND SWIMMING POOL FOR SFD
Page: 6 City of Iowa City
Date: 9/5/2000 Extraction of Building Permit Data for
To: 8/1/2000
From: 8/31/2000 CeIISUS Bureau Report
Type Type
Perrmt Number Name Address Impr Use Stories Units Valuation
I Total NEW/OTH permits: 1 Total Valuation: $16,850 /
BLD00-00524 TONKYN O'BRALLAGHAN 711 4TH AVE NEW RAC 1 0 $28,000
22 x 28 DETACHED GARAGE ADDITION TO SFD
BLD00-00594 OWNER 721 KIMBALL RD NEW RAC 1 0 $12,810
CONSTRUCT A 16' X 24' DETACHED GARAGE.
BLD00-00634 BOB BRANDT 818 DEARBORN ST NEW RAC 1 0 $9,000
28' X 24' DETACHED GARAGE
BLD00-00598 OWNER 1817 C ST NEW RAG 1 0 $4,999
CONSTRUCT A 14' X 24' DETACHED GARAGE.
BLD00-00682 THE STABLES LLC 120 PADDOCK BLVD NEW RAG 1 0 $3,800
24' X 30' OPEN PAVILLION
BLD00-00656 KEVIN CRAWLEY 2040 DUBUQUE RD NEW RAC 0 0 $2,000
10 X 20 STORAGE SHED FOR SFD
BLD00-00554 CURT BLACK 813 DEWEY ST NEW RAC 1 0 $1,000
MOVE STORAGE SHED ONTO PROPERTY
I Total NEW/RAC permits: 7 Total Valuation: $61,609 /
BLD00-00501 JEANNE AUEN 316 S JOHNSON ST NEW RDF 2 2 $80,000
TWO STORY DUPLEX
[ .
Total NEW/RDF permits: 1 Total Valuation: $80,000
BLD00-00548 RICHARD SHEPARDSON 2344 WASHINGTON ST NEW RSF 1 1 $380,000
S.F.D. WITH THREE CAR GARAGE
BLD00-00660 MIKE ROBERTS 772 TIPPERARY RD NEW RSF 2 1 $127,643
SFD WITH ATTACHED 2 CAR GARAGE
BLD00-00596 STEVE KOHLI 1501 DICKENSON LN NEW RSF 2 1 $125,051
SFD WITH ATTACHED 2 CAR GARAGE.
BLD00-00681 WALDEN WOODS ASSOCIATI 1324 EMILY CT NEW RSF 1 1 $118,950
S.F.D. WITH TWO CAR GARAGE
BLD00-00597 STEVE KOHLI 2811 RUSSELL DR NEW RSF 2 1 $118,779
SFD WITH ATTACHED 2 CAR GARAGE.
BLD00-00680 WALDEN 1316 EMILY CT NEW RSF 1 1 $106,900
S.F.D. WITH TWO CAR GARAGE
BLD00-00593 STEVE KOHLI 2745 RUSSELL DR NEW RSF 2 1 $105,763
SFD WITH ATTACHED 2 CAR GARAGE
BLD00-00638 FRANTZ CONSTRUCTION 1681 TOFTING AVE NEW RSF 1 1 $100,864
S.F.D. WITH TWO CAR GARAGE
I Total NEW/RSF permits: 8 Total Valuation: $1,183,950
BLD00-00662 CITY OF IOWA CITY 410 WASHINGTON ST REP NON 0 0 $148,850
CIVIC CENTER REROOF PHASE II
Page: 7 City of Iowa City
Date: 9/5/2000 Extraction of Building Permit Data for
To: 8/1/2000
From: 8/31/2000 CeI1SHS Bureau Report
Type Type
Permit Number Name Address Impr Use Stories Units Valuation
BLD00-00666 OWNER 1225 S GILBERT ST REP NON 1 0 $94,000
REROOF EXISTING U OF I GENERAL STORE BUILDING.
BLD00-00672 ROGER LARSON 802 S CLINTON ST REP NON I 0 $13,000
RESIDE MASONRY BUILDING AT REAR OF LOT
[
Total REPANON permits: 3 Total Valuation: $255,850
BLD00-00588 HEARTLAND MANAGEMENT 2030 -40 BROADWAY ST REP RMF 3 0 $24,000
REPAIR FIRE DAMAGE IN APT. G AND WATER DAMAGE IN APT. C
Total REP/RMF permits: 1 Total Valuation: $24,000 ]
BLD00-00677 DANUSER 1017 WEEBER ST REP RSF 0 0 $13,836
REPAIR OF WATER DAMAGE TO HOUSE
BLD00-00646 NANCY & JERRY BUXTON 1707 ROCHESTER CT PEP RSF 0 0 $8,500
PORCH REPAIR FOR SFD
BLD00-00586 OWNER 219 N GILBERT ST PEP RSF 2 0 $5,000
INSTALL MASONRY WALL TIE RODS TO STABLIZE EXTERIOR WALLS
BLD00-00599 OWNER 1104 MUSCATINE AVE PEP RSF 0 0 $4,000
REROOF EXISTING SFD.
BLD00-00495 BILL MURRAY 1330 MUSCATINE AVE PEP RSF 0 0 $1,200
REROOF
BLD00-00644 MARY LEE 426 BAYARD ST PEP RSF 2 0 $1,000
REPAIR OF SOFFETS ON SFD
[ .
Total REP/RSF permits: 6 Total Valuation: $33,536
GRAND TOTALS: PERMITS: 106 VALUATION: $3,899,266 1
09-07-00
IP20
EAST CENTRAL IOWA
EMPLOYMENT and TRAINING CONSORTIUM
June 29, 2000 Minutes
LOCAL ELECTED OFFICIALS (LEOs) PRESENT:
Lu Barron Linn County Board of Supervisors
Lee Clancey Mayor, City of Cedar Rapids
Lumir Dostal Linn County Board of Supervisors
Lyle K. Hanson Council Member, City of Cedar Rapids
Henry Herwig Council Member, City of Coralville
James Houser Linn County Board of Supervisors
Vic Klopfenstein Mayor, City of Marion--Chief Elected Official (CEO) Board
Mike Lehman Johnson County Board of Supervisor
Dale Todd Council Member, City. of Cedar Rapids
Dee Vanderhoef Council Member, City of Iowa City
REGIONAL WORKFORCE INVESTMENT BOARD (RWIB) MEMBERS PRESENT:
Valerie DeRycke RWIB
Doug Elliott RWIB--Ex-Officio Member
Robed French RWIB
Marty Kelly RWIB--Ex-Officio Member
Sandy Koppen RWIB
Stephen Lacina RWIB--Ex-Officio Member
Bob Marsh RWIB
Marilyn Mclnroy RWIB--Ex-Officio Membei'
Beryl O'Connor RWIB
Joe Pacha RWIB
Doug Peters RWIB
Cathleen Real RWIB
Harold Yeoman RWIB---Ex-Officio Member
OTHERS PRESENT:
Robert L. Ballantyne Title IIA Administrative Entity Director
John Beckord Iowa City Chamber of Commerce
Mary Lou Erlacher The Workplace Learning Connection, Kirkwood Community
College
John Henik Kirkwood Community College
Judy Landt Iowa Workforce Development Staff, Cedar Rapids Office
Becki Lynch Kirkwood Community College
Stephen McCann Iowa Workforce Development/Iowa Department of Economic
Development
Monica McGee Cedar Rapids Chamber of Commerce
Mark Moore Consultant, State of Iowa Workforce Development Department
Bonnie A. Pisarik Title IIA Administrative Entity Assistant Director
Steve Rackis Regional Workforce Director, Kirkwood Community College/Iowa
Workforce Development
Mary Ubinas Consultant, State of Iowa Workforce Development Department
Ruth Yeoman Visitor
Lumir Dostal, Chair of the Local Elected Officials (LEOs), called the joint Chief Elected Officials
(CEO), Local Elected Officials (LEO) and Regional Workforce Advisory Board (RWIB) meetings
to order at 11:10 a.m. Dee Vanderhoef, Vice-Chair of the RWIB, conducted the RWIB portion of
the meeting as Stanley Cooper, Chair of the RWIB, was not present.
Introductions took place. It was announced that Mary Ubinas, Consultant, State of Iowa
Workforce Development Department, would be taking Mark Moore's position as State Consultant
to Region Ten's Regional Workforce Development Board.
APPROVAL OF AGENDA
Vic Klopfenstein made a motion to approve of the joint agenda as presented. Beryl O'Connor
seconded the motion and it passed.
APPROVAL OF MINUTES
Henry Herwig made a motion to approve of the RWIB/CEO minutes and the LEO minutes. Joe
Pacha seconded the motion and it passed.
ACTION ITEMS
1. Review of Joint Private Industry Council and RWIB recommendation reGardinG New Horizons
Computer LeaminG Center Career Link Grant Application
Steve Rackis and Harold Yeoman reported that at their June 27 meeting the Private Industry
Council (PIC) voted down the New Horizons Computer Learning Center Career Link Grant
Application as proposed. Dee Vanderhoef informed members that she and Valede DeRycke,
as members of the RWIB Executive Committee, had represented the RWIB at the June 27
meeting. Dee reported that she and Valerie had invited New Horizons to work towards a
collaborative project with Kirkwood Community College.
Lu Barron made a motion to receive and to put on file the PIC and RWIB Executive
Committee report. Cathleen Real seconded the motion and it passed.
2. Review and Discussion of StrateGic Workforce Development Fund Proposals
Dee Vanderhoef pointed out that the summary sheet indicated that $4,579 more dollars were
requested for projects than the amount of available residual Strategic Workforce
Development funds. Mark Moore informed the boards that the RWIB needed to assure that
these funds were spent by June 30, 2001.
Joe Pacha informed the boards that the Youth Advisory Council (YAC) had reviewed the
following projects and recommended their approval to the RWIB: Workplace Learning
Connection, support system development of the regional network for brokering work-based
learning opportunities schools and businesses in Region Ten; Workplace Learning
Connection expansion of the Program Coordinator position in Cedar County to a full-time
position; and the Grant Wood AEA for costs associated with Work Keys assessments.
Discussion took place on the possibility of combining dollars and proposals in order to
accommodate the $4,579 dollar deficit.
Lu Barron moved to approve the seven projects requesting residual Strategic Workforce
Development funds contingent upon proposal negotiations. The outcomes of these
negotiations would be brought back to the respective boards at the July meeting. Joe Pacha
seconded the motion and it passed.
3. Consideration of Kirkwood Community ColleGe's Application to become a WIA Training
Provider
Beryl O'Connor made a motion to approve of Kirkwood Community College°s application to
become a WIA training prorider. Bob French seconded the motion and it passed.
Steve Rackis informed the boards that applications from other training providers wishing to
become WIA training providers had been received after the agenda had been mailed.
Applications from the following providers will be reviewed at the July meeting: Capri
Cosmetology College; Hamilton Business College; New Horizons Computer Learning CenteF,
and apprenticeship programs. Mark Moore informed members that four-year schools,
community colleges and apprenticeship programs are designated to receive "grand-parent"
status into the Workforce Investment Act. He stated that this status will exist for eighteen
months. After that these proriders will need to be certified by the Regional Workforce
Investment Boards. Mark added that the intent is to someday provide cost information and
performance measures information regarding training providers via the internet.
4. Contract for ECIETC Audit
Bob Ballantyne informed board members that the State of Iowa Auditor's Office will be
conducting the ECIETC audit of the closeout of the JTPA Program.
6. Contractin.~ the audit and sale of office eGuiDment salvage
Bob Ballantyne informed board members that the Consortium had advertised a sealed bid
public sale of used furniture which the Consortium had been storing since it moved from the
Public Works Building into Kirkwood's Fifth Avenue Resource Center. The public sale asked
for sealed bids for all of the furniture in storage, not item by item. There were no bidders.
Bob announced that Iowa Workforce Development would receive the filing cabinets which
had been in storage. The rest of the furniture would be donated to various agencies.
5. Purchase of three Palm Pilots and one digital camera
Bob Ballantyne informed board members that the Palm Pilots would be utilized by two
itinerant staff members and by one staff member who has a disability. The digital camera
would be used in the creation of pages for a regional workforce development website.
Lu 'Barton made a motion to approve of the purchase of three Palm Pilots from Office Max for
a cost of $249.99 each since they were in stock at Office Max; and the purchase of a digital
camera from Linn Photo, Lee Clancey seconded the motion and it passed.
INFORMATIONAL ITEMS
1. Promise Jobs BudGet
Bob Ballantyne and Steve Rackis informed board members that the state's Promise Jobs
allocation to Region Ten will be about the same amount as last year's allocation. The slight
increase in the allocation will just about cover the cost of living increase in staff wages and
fringes.
2. Youth Council minutes and retreat scheduling
Joe Pacha, resigning chair of the Youth Advisory Council (YAC), reviewed the work of the
Youth Advisory Council to date. He informed board members that the YAC had developed a
mission statement and a work statement. Minutes of the YAC meeting had been previously
mailed to board members. A YAC retreat for orientation purposes was planned for 3:00 p.m.
on July 20, 2000.
3. Work Incentive Grant Opportunity
Bob Ballantyne informed beard members that the Department of Labor had announced that it
will be making $20 million dollars available through competitive grants for serving people with
disabilities in One-Stops. Bob informed members that staff would be.writing a proposal for
some of this funding.
4. One-Stop Partners visit to the Workforce Development Center in Racine, WI
Steve Rackis announced that some of Region Ten's one-stop partners would be visiting the
Workforce Development Center in Racine, Wisconsin, The dates of the visit had been set for
July 19 and July 20. Interested board members were asked to contact Steve Rackis.
Stephen McCann from the Human Resource Recruitment Initiative, Iowa Workforce Development
gave a presentation on the Smart Career Move website. The purpose of this website is two-fold.
First, it is being used as a recruitment and retention tool when marketing Iowa across the nation.
Second, it was designed to improve Iowa's image regarding the state ability to offer "quality jobs"
to individuals who are interested in relocating to Iowa. Jobs must pay a minimum of $30,000
annually in order to listed on this website. There is a link to Iowa Workforce Development for
access to jobs which pay less than this amount. The website address for Smart Career Move is:
www. smartcereermove. com
Dee Vanderhoef thanked Joe Pacha for his term on the RWIB and wished him well in the future.
Marty Kelly announced that he will be resigning from the RWIB, although an exact date had not
yet been set.
The next meeting of the RWIB and CEO boards was set for July 27, 2000 at 11:00 a.m. at the
Iowa Workforce Development Center.
The meeting adjourned at 12:35 p.m.
4
MINUTES '-
East Central Iowa Council of Governments
Board Meeting 1:00 p.m.
June 29, 2000 - Iowa Workforce Development, Conference Room A&B
800 7m Street SE, Cedar Rapids, Iowa
MEMBERS PRESENT
Charles Montross-lowa County Supervisor
Dale Todd-Cedar Rapids Commissioner
Edward Brown-Mayor of Washington
Henry Herwig-Coralville City Council
Gary Edwards-Iowa County Citizen
Dennis Hansen-Jones County Citizen
Dell Hanson-Benton County Supervisor
Ed Raber-Washington County Citizen
Rod Straub-Iowa County Supervisor
Lu Barron-Linn County Supervisor
Ann Hearn-Linn County Citizen
Don Magdefrau-Benton County Citizen
Mike Lehman-Johnson County Supervisor
Dee Vanderhoef-Iowa City City Council
Jim Houser-Linn County Supervisor
David Cavey-Mayor of Olin
Tom Tjelmeland-Mayor of Ely
MEMBERS ABSENT
Carol Casey-Johnson County Citizen
Leo Cook-Jones County Supervisor
Larry Kemp-Vinton City Council
Bob Stout-Washington County Supervisor
ALTERNATES PRESENT - None
OTHER'S PRESENT- None
STAFF PRESENT
Doug ElIiott-Executive Director
Gina Peters-Administrative Assistant
Chris Kivett-Berry-Housing Planner
Mary Rump-Transportation Planner
Robyn Jacobson-Planner
Jennifer Ryan-Planner
Tracey Mulcahey-Grants Administrator
Jim Nehring-Joint-Purchasing Coordinator
Made DeVries-Solid Waste Planning Coordinator
Chad Sands-Planner
David Correia-Planner
1.0 CALL TO ORDER
The meeting was called to order by Chairperson, Dee Vanderhoef at I:00 p.m.
.1 Recognition of Alternates - None
Edwards joined the meeting at this time.
.2 Public Discussion - None
.3 Approval of Agenda '-
M/SIC (Hansen/Houser) to approve the agenda. All ayes.
Montross joined the meeting at this time.
2.0 ROUTINE MATTERS
.1 Approval of Minutes (May 25, 2000)
M/S/C (Herwig/Magdefrau) to approve the minutes as written. All ayes.
.2 Preceding Month's Budget Reports/Balance Sheets
Elliott gave an overview of the May financial statements.
M/S/C (Hansen/Barron) to receive and file the May financial statements for audit. All ayes.
3.0 AGENCY REPORTS
.1 Chairperson's Report
Vanderhoef congratulated Cavey on the award he was presented with for his work with senior citizens.
The newspaper article was available to look at.
Tjelmeland and Raber joined the meeting at this time.
Vanderhoef asked that at board meetings, board and staff members report on recent conferences that they
attended. She gave an overview of a National League of Cities transportation steering committee
meeting she recently attended.
Vanderhoef referred to page 9 of the board packet, mobile home taxation. Discussion followed.
Hanson joined the meeting at this time.
.2 Board Members' Reports
Straub said that after the last board meeting, several county representatives spoke regarding the proposed
Hwy 151 improvement project. Information was included on pages 11 and 12 of the board packet. He
asked that any interested board members contact him after the board meeting. Discussion followed on
the project and funding.
.3 Director's Report
Elliott told board members that an RFP for auditing services for FY00-FY02 was sent out. The deadline
to respond is July 14. The results will be available at the July executive committee meeting or for the
full board in August.
Elliott gave an update on the rehabilitation loan that ECICOG currently carries that has been in default
for over a year. He told board members that on Thursday, the agency was served papers, which were
forwarded to an attorney for review. The homeowner's mortgage company is foreclosing and has named
ECICOG as a respondent because the agency holds a lien against the property. Discussion followed.
.4 Joint-Purchasing Report
Information included in the board packet.
.5 Community Development Report
Information included in the board packet.
.6 Housing Report
A grant that was written for the Johnson County Housing Task Force was recently awarded $50,000 for
emergency home repairs.
.7 Transportation Report
Jacobson told the board that the contracts with the service providers in five of the six counties in the
region are ready to be signed. Samples of the purchase of service agreement and the lease agreement for
each county are available for review. The contracts for Washington County Mini Bus will not be signed
until further information is provided. That contract is anticipated to be signed next month.
M/S/C (Tjelmeland/Straub) to authorize the chair to sign the purchase of service agreements and the
lease agreements for transit service with Benton County Transportation, Iowa County Transportation,
Johnson County SEATS, Jones County JETS and Linn County LIFTS. All ayes.
.8 Solid Waste Report ..
DeVries told the board that she is waiting for the response from the IDNR for Appendix J of the
comprehensive plan. More information should be available at the next board meeting.
4.0 COMMITTEE REPORTS
.1 Executive Committee
Elliott referred to the ECICOG Strategic Plan Planning Grid that was included in the board packet. He
provided a summary of the goals that have been completed to date. The executive committee has decided
at this time not to change the agency name. They are going to speak to a professional for suggestions
regarding the possibility of a new logo for the agency.
Discussion followed on the Marketing Identification Cornmittee's recommendation for a shared building
inspector.
The board decided to put the planning grid on the August agenda to give board members time to look
over the plan before it is approved.
Todd left the meeting at this time.
.2 Budget Committee - None
.3 Personnel Committee- None
.4 Transit Operator's Group - None
.5 Solid Waste Technical Advisory Committee
DeVries handed out the Solid Waste TAC recommendation for funding levels for the waste tire products
grant program. (attached) Discussion followed on the program.
M/SIC (Cavey/Herwig) to approve the funding for the ECICOG Waste Tire Products Grant Progran~ All
ayes.
.6 Ad Hoe Committee Reports - None
5.0 IOWA INTERGOVERNMENTAL REVIEW SYSTEM
M/S/C (Hansen/Barron) to approve all Intergovernmental Reviews with favorable review. All ayes.
6.0 OLD BUSINESS
.1 Approval or Expenditures
M/S/C (Houser/Montross) to approve payment of expenditures. All ayes.
7.0 NEW BUSINESS - None
8.0 NEXT MEETING: August 31, 2000
M/S/C (Tjelmeland/Magdefrau) to allow the executive committee to meet in July in lieu of the full board
meeting. All ayes. The August meeting is to be held at Iowa Workforce Development.
Dennis Hansen, Secretary/Treasurer
August ~1, 2000
Date
CHIEF ELECTED OFFICIALS, LOCAL ELECTED OFFICIALS, AND REGIONAL IP22
WORKFORCE INVESTMENT BOARD MEETING JUNE 29, 2000.
CEO/LEO Board Members in Attendance: Lu Barron, Lee Clancey, Lumir Dostal, Henry
Herwig, Victor Klopfenstein, Lyle Hanson, James Houser, Mike Lehman. Dee Vanderhoef, Dale
Todd.
CEO/LEO Board Members Absent: Bob Stout, John Bell, Leo Cook, Ed Sass, John Tibben.
RWIB Board Members in Attendance: Lu Barron, Valerie DeRycke, Sandy Koppen, Robert
French, Robert Marsh, Beryl O'Connor, Doug Peters, Dee Vanderhoef, Joe Pacha, Cathleen
Real.
RWIB Board Members Absent: Kenneth Cable, Stanley Cooper.
RWIB Ex-Officio Board Members in Attendance: Steve Rackis, Marilyn McInroy, Douglas
Elliott, Marty Kelly, Harold Yeoman, Steve Lacina.
RWIB Ex-Officio Board Members Absent: Joe Drahozal, A1 Flieder, Elizabeth Selk, Dee Baird.
Staff in Attendance: Mark Moore, Mary Ubinas.
Guests in Attendance: Becki Lynch, Bonnie Pisarik, Mary Lou Erlacher, Robert Ballantyne,
Monica Magee, Ruth Yeoman, John Beckord.
Chairperson Lumir Dostal called the joint meeting of the Local Elected Officials, Chief Elected
Officials, and Regional Workforce Investment Boards to order at 11:05 a.m. He asked that all
those in attendance introduce themselves.
Dee Vanderhoef, Vice Chairperson, RWIB, filled in for Stanley Cooper, Chairperson who could
not be at the meeting.
Mark Moore announced that this would be his last meeting with the Region 10 RWIB Board and
that Mary Ubinas would be taking his place.
Chairperson Dostal asked for Approval of Agenda from LEO/CEO/RWIB Boards. M/S/Victor
Klopfenstein, Beryl O'Connor. Motion carried.
Chairperson Dostal asked for Approval of Minutes for May 25, 2000, meeting. M/S/Henry
Herwig, Joe Pacha. Motion carried.
Review of joint Private Industry Council and RWIB recommendation regarding New Horizons
Computer Learning Center Career Link Grant Application. The motion put before the PIC by
New Horizons was voted down. PIC voted no they would not endorse the proposal. M/S Lu
Barron, Cathleen Real that negotiations continue between New Horizons and Kirkwood
Community College.
Review and Discussion of Strategic Workforce Development Fund Proposals. Seven proposals
were received and the amounts requested amounted to more money than was available.
Sandy Koppen said their web site had a lot of data currently available and perhaps this would be
useful.
Steve Lacina mentioned that 42% of their residents drive outside Cedar County to jobs. This is
having a negative affect on the community and has caused retail sales to drop. Steve said that if
a directory were available it could show jobs available locally in Cedar County. Sandy Koppen
said they have some of this information and it could probably be expanded. John Beckord said
the aim is to keep people from leaving the state for jobs.
Lee Clancey said she felt collaboration is absolutely necessary. The young people know there
are jobs available but they want a mass of jobs to be able to move to, i.e., there might only be
one company in a city with a particular job, not leaving a lot of room for advancement.
Steve Rackis indicated that IWD has hired a summer student to build a regional web site
showing available jobs in our region. The information will be kept updated.
Dee Vanderhoef asked how the board members wished to proceed. Dee asked if those with
proposals could reduce the amount of money being requested.
Monica Magee said that the $21,725 amount they are requesting is the level needed to maintain
the Grant Wood AEA proposal. $200,000 is the total statewide allocation. SWDF would be
used to supplement school district requests and the state allocation becomes the matching funds.
Dee Vanderhoef asked if RWIB members would like to make a proposal. Cathleen Real asked if
more information on the other proposals could be provided.
Mary Lou Erlacher stated the Workplace Learning Connection proposal could possibly be
reduced $4,000 by coordinating services with Iowa Workforce Development.
M/S/Lu Barron, Joe Pacha that RWIB Board approve the projects contingent to re-negotiation of
amount of funds requested. This proposal will be brought up at the next Board meeting in July.
Consideration of Kirkwood Community College's application to become a WIA Training
Provider. M/S Beryl O'Connor, Bob French that Kirkwood Community College become the
training provider. Motion carried.
Contract for ECIETC Audit - The State of Iowa will be handling the close out audit.
Contracting the audit and sale of office equipment salvage -- this will not have to be voted on
today.
Purchase of 3 Palm Pilots and 1 Digital Camera. M/S Lu Barron, Lee Clancey to purchase 3
Palm Pilots and 1 Digital Camera. Motion carried.
Bob Ballantyne said that they had advertised their surplus office equipment. There is not much
left and anything remaining on June 30, 2000 will be donated to non-profit interested agencies.
Promise Jobs Budget - There was an increase in the amount of funds received but this will only
cover the wage increases of staff.
Youth Council - Joe Pacha said they put together a mission statement. They will meet on July
20, 2000.
The communication from NACO was mailed out to all board members in their packets.
Racine, Wisconsin, One-Stop Center. A visit is being scheduled July 18 and July 19, 2000. If
anyone is interested in going on this visit please contact Steve Rackis.
Steve McCann, Human Resource Recruitment Initiative, Iowa Workforce Development, Des
Moines, gave a presentation regarding the web site they have developed, how they are working
on recruiting individuals to come to Iowa to work, etc. They currently have 9,000 individuals in
their database that are interested in jobs in Iowa. Jobs must pay a minimum of $30,000 annually
to be on their web site. However, they have a link to IWD for access to jobs that pay less than
this amount. Their web site is: www.smartcareemmve.com
The next meeting of the RWIB and CEO Boards will be held at Iowa Workforce Development
Center, 800 7th Street S.E., Cedar Rapids, IA. Conference Rooms A and B. Time: 11:00 am to
12:30 p.m.
Dee Vanderhoefthanked Joe Pacha for his term on the RWIB Board and wished him well in the
future. Marty Kelly announced that he will be retiring. (However, probably not until the end of
September or later).
The meeting adjourned at 12:35 p.m.
Minutes respectfully submitted by Judy Landt.
Lumir Dostal Stanley Cooper
Chairperson LEO and CEO Chairperson, RWIB
MINUTES
East Central Iowa Council of Governments
Executive Committee Teleconference Meeting
July 21, 2000
10:00 a.m.
(speaker phone available at ECICOG offices)
MEMBERS PRESENT
Dee Vanderhoef - Iowa City City Council Member
Dell Hanson o Benton County Supervisor
Ed Brown - Mayor City of Washington
Lu Barron - Linn County Supervisor
Dennis Hansen - Jones County Citizen
MEMBERS ABSENT
none
STAFF PRESENT
Doug Elliott, Executive Director
Mary Rump, Information TechnologyfFransportation Planner
OTHERS PRESENT
Bob Stout, Washington County Supervisor (at Washington City Hall)
1.0 Call to Order
Roll was taken, and it was established a quorum was present. Chairperson Vanderhoef called the
meeting to order at 10:04 a.m.
.1 Approval of Agenda
Vanderhoef noted that Brown would need to excuse himself from the meeting early, and asked
that item 3.4 be moved to the top of the agenda.
M/S/C (Barron/Brown) to approve the agenda as amended. All ayes
3.4 Transl~ortation ReI~orts
Elliott provided background on the recent concerns with Washington County Mini Bus
(WCMB). ECICOG had been informed by the Linn County Auditor's office that they had been
contacted regarding the use of an East Central Iowa Transit vehicle (leased to WCMB) to
transport a candidate for federal office to an event for purposes of furthering that candidate's
campaign. Upon review, the staff noted that the service in question had originated in, and
terminated in, a county outside of WCMB's service area. Both of these issues were of concern to
staff as they were either a violation of federal lobbying restrictions and/or counter to efforts over
the past twelve months to clarify WCMB service policies and the role of the WCMB board in
implementing those policies. Elliott stated for these reasons, he was hesitant to recommend to the
executive committee that they approve service agreements for WCMB for FY 01.
Elliott also stated that he, Vanderhoef, Rump, and Robyn Jacobson had attended a meeting of the
WCMB board of directors earlier in the week to discuss these concerns. The letter from WCMB
addressed to the executive committee is a result of that meeting. The draft letter from
Vanderhoef is a proposed response to WCMB. The conditions stipulated in the draft letter were
reviewed. Vanderhoef requested direction from the committee.
Brown stated that condition #2 would impair WCMB's ability to provide medically-related trips
for Washington County residents to facilities in Iowa City. Rump said that WCMB would be
required to request approval prior to providing that service.
Vanderhoef stated that one purpose for the 60-day extension was to allow ECICOG staff
adequate time to secure an alternative prorider, should WCMB fail to meet conditions stipulated
by ECICOG. She asked the committee to direct Rump to pursue an alternative prorider in the
event WCMB is not successful.
Hansen stated that the 60 days should give WCMB's new administrator adequate time to show
their intent to improve the situation. Vanderhoef asked if Hansen was not in support of directing
staff to seek an alternative. Hansen stated he was in support of directing staff to seek alternatives.
Barron stated she thought the WCMB administrator would work to comply, and that it might be
a lot of work for nothing to seek an alternative. Hanson suggested that ECICOG review the
situation in 30 days, and then consider the need to pursue alternatives. The committee concurred.
Vanderhoef requested the letter inform WCMB that ECICOG will be actively considering
alternatives, to minimize the potential interruption of service in Washington County.
The committee discussed the membership policies of the WCMB board of directors, and the
effectiveness of current leadership in addressing ECICOG concerns. Brown stated he felt that the
new WCMB administrator would address these issues. Hanson suggested this also be reviewed
in thirty days.
Brown provided corrections to dates referenced in the letter. Hanson suggested that WCMB be
asked to attend the next ECICOG board meeting and to address the board on how they intend to
address ECICOG's concerns. The committee concurred.
M/S/C (Hansen/Brown) to authorize the chairperson to sign the letter to WCMB with the
additional statement that regarding a review in 30 days, and that the letter be forwarded to
WCMB. All ayes.
Bob Stout asked that staff be sure to inform WCMB what they will need to do to provide medical
trips to Iowa City. Rump assured the committee the staff would assist WCMB.
Brown left the meeting at this time.
2.0 Routine Matters
.1 Preceding Month's Budget Reports/Balance Sheets
Elliott reviewed the June financial statements. He noted that these are the final statements for FY
00, and are subject to audit.
M/S/C (B arron/Hansen) to receive and file the June financial statements for audit. All ayes.
3.0 Agency Reports
.1 Chair's Report - none.
.2 Board Members' Reports - none.
.3 Director's Report
Elliott reviewed the request to fill the planner position.
M/SIC (Barron/Hansen) to authorize the hiring ofan additional planner for community
development. All ayes.
Elliott reviewed the results of the RFP for auditing services, and based on those results,
encouraged the committee to move to secure Larry Pump CPA for auditing services for FY00,
FY01, and FY02.
M/S/C (Hansen/Hanson) to secure Larry Pump CPA for auditing services for FY00, FY01 and
FY02. All ayes.
.4 Transportation Report (cont'd)
The committee reviewed the request to send Rump and Jacobson to the Rural Information
Technology Systems Planning Conference. Elliott stated that staff had applied for fellowships
from the IDOT, but did not know the results of that request at this time.
M/S/C (Barrorfrlanson) to approve the request to send Rump and Jacobson to the Rural
Information Technology Systems Planning Conference, contingent upon the securing of IDOT
fellowships. All ayes.
· 5 Solid Waste Report
The committee reviewed the request to send Jennifer Ryan to the annual SWANA. Elliott stated
that the agency budget allows for attendance at one major solid waste conference.
M/S/C (Hansorfrlansen) to approve the request to send Ryan to the SWANA conference. All
ayes.
5.0 Iowa Intergovernmental Review System
IA200110-001, Foundation 2, "Street Outreach Services."
IA200110-002, Linn County Regional Planning Commission, "TIP."
M/S/C (Hansen/Hanson) to approve the Intergovernmental Review with favorable comment. 3
ayes, 1 abstention (Barton, possible conflict of interest).
6.0 Old Business
.1 Approval of Expenditures
Elliott reminded the committee that their meeting is occurring earlier in the month than normal,
and as a result, additional expense would need to be paid along with end-of-the-month payroll.
M/S/C (Hanson/Barron) to approve payment of expenditures. All ayes.
7.0 New Business
Stout expressed the county's appreciation for the committee's consideration of the WCMB issues,
and stated that he and Brown are available to assist in the effort, and to deliver an appropriate
message to the WCMB board.
Barron left the meeting at this time.
8.0 Next Meeting: - August 31, 2000 (full board)
M/S/C (Hanson/Hansen) to adjourn. All ayes.
26
Iowa City
Pulelie Lil rary
FY 2000
FY2000 ANNUAL REPORT
TABLE OF CONTENTS
PAGE
INTRODUCTION AND REPORT FROM THE DIRECTOR ..............................................................1
SECTION I - REPORTS
LIBRARY BOARD OF TRUSTEES ANNUAL REPORT
TO THE CITY COUNCIL ......................................................................................................5
DEPARTMENTAL ANNUAL REPORTS
Public Services
Children's Services Debb Green ......................................7
Circulation Services Heidi Lauritzen ................................11
Community and Audiovisual Services Kara Logsden .................................13
Information Services Maeve Clark ...................................17
Support Services
Building Services Ed Arensdorf ..................................19
Collection Development Susan Craig ....................................21
Systems - Elizabeth Nichols ............................23
Development Office - Larry Eckholt ...................................27
Business Office - Martha Lubaroff ..............................31
Personnel and Staff Development - Elizabeth Nichols ............................33
Technical Services - Barbara Black .................................37
FY2000 ANNUAL REPORT
TABLE OF CONTENTS
PAGE 2
PAGE
SECTION II - APPENDICES
STATISTICAL SUMMARIES
IOWA CITY PUBLIC LIBRARY FACT SHEET ...................................................................41
MATERIALS ADDED AND COLLECTION GROWTH - FY00 ...........................................42
PERSONNEL RESOURCES, FY96-00 ..............................................................................43
LIBRARY SERVICES, FY00 COMPARED TO FY99 .........................................................45
CIRCULATION BY TYPE AND FORMAT, FY00 ...............................................................51
TURNOVER RATE: CIRCULATION DIVIDED BY HOLDINGS, FY96-00 ........................ 53
CARDHOLDERS BY PLACE OF RESIDENCE, JULY, 2000 ............................................55
GROUPS USING MEETING ROOMS IN FY00 .................................................................57
FINANCIAL REPORTS
RECEIPTS AND EXPENDITURES BY FUND, FY00 ........................................................59
EXPENDITURES FOR LIBRARY MATERIALS, FY96-FY00 ............................................. 61
FUND RAISING SUMMARY, FY83, FY00 .........................................................................63
LIBRARY INCOME FROM FUND RAISING, FY83, FY00 .................................................64
STAFF ROSTER, JUNE, 2000 ................................................................................................65
CONTINUING EDUCATION, FY00 ..........................................................................................67
FY00 ANNUAL REPORT TO THE STATE LIBRARY COMMISSION ..................................... 69
DIRECTOR'S ANNUAL REPORT
It was a year when library operations existed in two parallel universes. In one universe options
for our building project were debated, designed, debated some more, costs estimated, and
finally, the preferred choice approved for a November vote. On a different plane the staff
finished up one long-range plan while taking up the challenge of creating our new vision and
making sure that the Iowa City Public Library was "the best choice for information, quality
collections, outstanding programs and exceptional service."
This was the last year of a long-range plan that placed a high priority on the collection, and the
effects deserve a mention in this report. The attention had positive results. The collection has
grown by over 50,000 items in five years. Because of the priority placed on collection
development we have been able to increase funding, both from operating budget and gift funds,
to keep up with new formats as well as maintain strong print collections. I hope as we start our
new plan, which puts facilities at the top of our goals, we are as successful as we have been
with making collections a priority.
SERVICE IMPROVEMENTS
Technology changes last year provided opportunities for many service improvements. New
enhancements and use of new software modules of the Innovative system created opportunities
the staff took advantage of. Many patrons were eager to receive their library notices via e-mail
and cancel their own holds through the patron interface for the catalog. Fee cardholders were
happy to carry a card instead of rely on a paper file held at the desk. And for the first time ever,
actual check-in records for magazines were available so people awaiting a particular issue
could see if it had arrived. Staff is now accepting reserves over the phone because they can be
placed easily and quickly with our new system.
Internet access was greatly improved when eight additional computers were added to the six we
already had in the adult area. Two computers in the Children's Room now have Internet
access. Those using the library website, both in the building and from remote locations found a
redesigned look with a wide variety of new additions. Most significantly, several subscription
databases that can be used remotely by any Iowa City or rural Johnson County resident were
added to our website. A new piece of equipment helped improve the accuracy of Channel 10
scheduling.
Not all service improvements relied on technology. In November the Library began stamping
parking lot/ramp tickets for one hour of parking or offering a free bus pass to people checking
out materials or attending a program on Tuesday, Thursday or Sunday. We are now averaging
940 hours of free parking and 60 free bus passes a month and the program will be considered
for expansion. Parking is an access issue for many people and the Library Board discussed
future options for improving parking for library patrons with the City Council in June. Use of the
Library's two remote book drops continues to increase; over 10% of all library returns this year
were at these remote sites.
LIBRARY AS COMMUNITY CENTER
One of the ways the Library serves the community is as a center for programs, displays and
meetings--a community center. In a year when circulation dropped slightly, this aspect of
library service saw big increases. Use of our three standard meeting rooms increased over
20%. In addition our ICN room, which opened last year, was very busy, holding over 120 ICN
meetings as well as 79 other public meetings.
The numbers of people into the building dropped slightly, probably due to improved services
over the phone and from our website. On the other hand, more artended library programs. The
Children's Room debuted a new program, Book Babies, aimed at encouraging parents to share
books and language experiences with their infant. Overall, almost 20,000 artended children's
programs in and out of the building, an increase of 19%.
The number of adult programs increased dramatically, from 30 to 56, or more than one a week.
Attendance grew 86%. The regular standards were supplemented with several new offerings.
One was Lunch at the Library which featured speakers on a variety of topics. Another was a
very well received collaboration with Hancher Auditorium--What Makes It Great? Displays,
both those produced by library staff and those created by community members, increased in
number.
BUILDING
Efforts to plan and get approval for necessary building expansion became, as the Board jokingly
pointed out, "perpetual" business--appearing on their agenda every month in fiscal year 2000.
The City Council approved funds for architects to develop options for expansion which the
Library Board added to from gift funds when it was evident that there were many choices. In
November, at a joint meeting 14 proposals were presented and two were chosen for further
work--building a new stand-alone building on the surface parking lot across from the current
building, and expanding and remodeling the current building through purchase of the property to
the west. In December the Council chose to proceed with an expansion of the current building.
Further details were added to this plan and cost estimates prepared. The cost, including
purchase of the necessary property, demolition, and construction of the shell that will be
commercial space initially, as well as complete remodeling, construction of new space and
purchase of necessary furniture and equipment to expand the Library to 83,000 square feet is
estimated to be $18.4 million. This is not the lowest cost alternative, but the City Council did not
want to see a new facility built that did not utilize the current building. Hopefully, the voters will
agree when they go to the polls November 7, to approve authorization of spending up to $18.4
million.
The Board also received reports this year on several options for service expansion including a
bookmobile and a small, reading room type branch 'library. Serious consideration of these
proposals is delayed until plans have been approved to solve the space needs at the main
building.
Until an expansion option is approved and completed, we work and serve the public in an aging,
too small facility which requires constant adjustments and repairs. This year the former AV Lab
area was rearranged and a semi-permanent wall added to delineate staff and public areas. The
viewing areas got new lighting and a paint job. The space left over after the addition of the ICN
room last year was fitted out with furniture moved from Technical Services where a
conglomeration of items were replaced by a new system of office furniture and walls. Four
circulation staff members will share this space with computer equipment. Several shelving
additions were made to accommodate growing and rearranged collections.
A major change to the maintenance of the building occurred September 1 of this year with the
addition of a full-time, % time and ¼ time maintenance workers to replace the twenty-year use
of contract cleaners. Not only has the condition of the building improved, but, even though the
majority of cleaning is still done when we are closed to the public, maintenance staff are more
available for emergency needs.
3
FUNDING
Two "firsts" happened this year. We received a check from the State of Iowa for $15,204, our
first direct state aid payment from the new Enrich Iowa program. The funds were used for
computer/software maintenance, to replace worn out copies of popular materials, and to
purchase equipment and supplies needed to begin a major project to move barcodes to the
front of books in preparation for eventually offering a self-check option. Sadly, the full increase
to this program proposed by the governor was not approved by the legislature, but Enrich Iowa
was authorized as an ongoing state program and did receive a modest increase for FY01.
We also just barely met our highest-ever goal of $100,000 set for the Friends Foundation annual
fund drive. Literally, as the books were being closed on FY00 an anonymous gift of $2500 was
received. It was great to reach this milestone for an annual campaign. The Foundation has
also been preparing to begin a major "integrated" campaign to coincide with our efforts to
expand the building. They hired a consultant and set a goal of $3.5 million for the two year
campaign--S2 million will be earmarked for increasing the library endowment and $1.5 will be
used for furnishing and equipping a new library.
LOOKING AHEAD
Positive improvements were made in many areas this year. As we completed one long range
plan we look ahead to the next and irs five goals for improving facilities, collections and
programs, community relations, accessibility and service. We will be striving, as that new vision
statement describes, not only to be the best choice for library services, but also "a trusted civic,
cultural, social, and learning center and a welcoming place for relaxation, the exchange of ideas
and interaction among people."
Susan Craig,
Library Director
lib/anngls,rpt/dirctorOO.doc
~aetion I - Raporfg
5
BOARD OF LIBRARY TRUSTEES
GENERAL RESPONSIBILITIES
The Board of Trustees of the Public Library is a semi-autonomous body of nine persons
empowered by state law and city ordinance to act as the governing body of the library. The
Board's specific list of legal responsibilities includes: determining the goals and objectives of the
Library in order to plan and carry out library services; determining and adopting written policies to
govern all aspects of the operation of the Library; preparing an annual budget and having
exclusive control of all monies appropriated by the City Council and the Johnson County Board of
Supervisors or given to the library through gifts, bequests, contracts, grants or awards; employing
a competent staff to administer its policies and carry out its programs. The Board is also an arm
of City Government with members appointed by the City Council and its principal operating funds
approved by the City Council. The Board therefore seeks at all times to work in harmony with City
policies in all areas that do not conflict with its statutory powers.
ACCOMPLISHMENTS IN FISCAL YEAR 2000
1. Adopted new strategic plan, including revised mission statement and new vision for the
Library.
2. Requested city funds to study library building options. Working with the City Council
selected a preferred option and directed architect to complete pre-schematic work including
cost estimates. Requested a referendum date of November 7, 2000, which City Council
approved.
3. Began Park 'n Read, Ride 'n Read which pays for one hour of parking or a bus pass for
library users on Tuesdays, Thursday, and Sundays. Met with City Council to discuss
parking issues.
4. Approved a $3.5 million major fundraising initiative by the Friends Foundation and adopted
a policy regarding naming designated areas in the expanded building.
5. Studied outreach and satellite library services, including a bookmobile and a small reading
room branch library.
6. Approved expenditure of $15,000 in Enrich Iowa state funds for a variety of projects.
7. Established regular Office Hours to encourage questions from the public and offer
information about the Library's building needs.
8. Reviewed policies: Volunteers, Community Relations, Cardholder File, Confidentiality of
Library Records, Bulletin Board, Public Pamphlet Distribution, Displays, Discussion Rooms
9. Supported development of Library's web page: www. icpl.or.cl.
GOALS FOR FISCAL YEAR 200'1
1. Pass library referendum, design and bid project. If referendum is not successful, move
quickly to develop alternative plan.
2. Support Friends Foundation efforts to raise $3.5 million.
6
3, Study and implement methods to improve parking for library users.
4. Conduct a user survey.
5. Review process for director evaluation.
6. Review orientation process for new Board members.
7. Recommend a budget based on new strategic planning priorities.
8. Seek input on development of options for satellite library services.
9. Review library policies as needed.
10. Approve revised union contract.
BOARD MEMBERS
Mark Martin, President
Winston Barclay
Linda Dellsperger
Mary McMurray
Shaner Magalh~es
Lisa Parker
Linda Prybil
Jesse Singerman
Jim Swaim
Depadment Annual Roport~
Public ~erviee~
7
CHILDREN'S SERVICES ANNUAL REPORT
HIGHLIGHTS
After twenty-three years, Deanne Wortman retires to pursue art, travel, and life full-time.
Debbie Dunn is hired as halftime Library Assistant III in May.
A new programming series, Book Babies, is born.
Harry Potter and J.K. Rowling prove that reading and books RULE for both kids and adults!
STAFF AND TRAINING
This year saw a changing of the guard in Children's Services when Deanne Wortman retired after
twenty-three years as a City employee. Words are inadequate to describe the creativity and
dedication she gave ICPL over the years. Her talents as an artist, puppeteer, and storyteller helped
to lay a foundation for our strong commitment to quality children's programming. Story times and
summer programs with Deanne came to mean excitement for audiences of all ages where art,
stories, ingenuity, and celebration became standard. Events like Bus Story Time, Children's Day for
Iowa Arts Festival and Popo's Puppet Festival were originated by Deanne and will continue. Best
of all, she will continue story times for the Library and Channel 10 - now as a volunteer!
Debbie Dunn joined CR staff as a half time Library Assistant III in May with strong background in
museum programming and education. Craig Johnson celebrated his tenth anniversary as a
permanent employee. Mary O'Malley returned for a third time as summer reading program aide.
Julia Blair, Julie Jones, and Ardis Siilick were CR substitutes. There were no library school
practicum students this year.
CR staff did committee work in areas of catalog design, safety, public relations, volunteer
recognition, intellectual freedom, and collections. Nancy Holland continued as Staff Association
treasurer. Shalar Brown worked with Development Office and Circulation on summer teen
volunteers (on a trial basis.) Katherine Habley worked with CAVS on Poetry Month. Everyone
participated in the Partners in Reading project with junior high students. Staff also helped with Iowa
Arts Festival, Holiday Kickoff, Winter Carnival, and the Weatherdance Dedication.
CR staff participated in several conferences including the Public Library Association, International
Board on Books for Young People, and American Library Association. They attended Festival of
Books For Young People, Westgate Children's Services Lecture, Heartland Author Festival, Books
Have it, and other regional workshops. Finally, Debb Green was part of an Iowa Sister State
delegation led by Christie Viisack that focused on women and children's issues in Yamanashi,
Japan.
FACILITY AND COLLECTIONS
It's good that ICPL and CR have strong foundations - literally and figuratively. Staff continued to
maximize children's collection shelving and space usage during the year. A wall hanging rack was
built for the circulating toy collection. Usage of two children's computer stations increased and it kept
staff very busy with logging users on and off. Summer and weekends often see all AV stations busy
and would-be users waiting. The large fish tank returned - always a summer hit!
The shelving additions made in FY99 were a godsend in FY00. Since our current facility opened in
1981, the children's collection has almost doubled in size to a current collection of 66,653 items
(over 61,000 of which are books and other print materials.) All children's materials (except nonfiction
for grades five and up) are housed in the Children's Room in an area of 4,190 square ft. - including
public seating, computers, story time room, and staff areas. Most children's circulation was even
and/or up over FY99 levels (with the exception of jnonfiction, story time kits, and toys) - yet
collections also grew by over 3,000 items making more shelving a necessity.
No children's collection plans were written in FY00. Selectors presented several Off The Shelf
programs, an author interview for Channel 10, and one book column in a local newspaper. Four
talks on new children's books were made to community groups. An automated report system helped
to determine overused picture books circulating more than seven times per year and Enrich Iowa
funds were used to purchase replacement copies. Youth and teen volunteers began a project to
move barcodes to the covers of items in the picture book collection.
FY00 proved to all that children's books that encourage imagination and wonder are what really
excite children and adults - with the publishing of J.K. Rowling's marvelous series about Harry
Potter. Television, computers, and video games paled in comparison with the fascination and appeal
that reading these books had for school age kids and adults. The first three books were so popular
that fifteen copies per title were often not enough. But in 2000, a phenomenon occurred worldwide
that set all-time publishing records and broke ICPL's record for the most reserves placed. At one
point, there were 113 holds on Harry Potter and the Gob/et of Fire before public release. Extra funds
were allocated for more orders in time for the July 8th public release date. We now own 25 copies
of the fourth book, more than any other children's title in our collection.
INFORMATION AND CUSTOMER SERVICE
Relocation of the children's reference desk last year has had interesting effects on how the public
asks for information as has the change to a web-based public catalog. Today, adults and children
are more independent in computer catalog use. The three CR catalogs are always busy and many
users prefer searching for themselves. A curious outcome is that users may be reluctant to
approach staff seated at desks yet feel comfortable asking for assistance from those passing by.
Children's and Information staff have a goal to provide more "roving" staff next year to help users
at the point of need. Our information service model is shifting.
Reference questions, like building use and other output measures, were down some from FY99.
The decline was approximately 12% - CR staff answered 14,007 questions. Telephone reference
was up 11%, due to increased interest in children's programming. The KidsPage of the Library's
Home Page was substantially revised and redesigned this year by Sara Glenn and Systems staff.
She also developed three-week-long "Computer Kids" classes for summer of 2000. These were for
older school age children to learn about KidsPage web resources and then recommend links.
PROGRAMMING
Staff planned 441 children's programs, tours, and speeches for 23,538 people. Program numbers
were slightly down while attendance figures were 19% higher. Attendance at story times and special
programs went up while school-age programs decreased a bit. There was an 8% decline in outreach
programs yet attendance was even with FY99. Last year's renovation of downtown Iowa City is done
and families are returning to visit the Library, play on new playground equipment, and enjoy lunch
by the Weatherdance Fountain. The Wednesday afternoon story time was cancelled in September
because to the implementation of full day kindergarten in the school district. After discussion, a
Wednesday morning story time began in January and has been well received. Dial-A-Story had
4,616 phone calls.
Staff planned many attractive programs for a variety of ages and interests. Book Babies, a four-
week program series to encourage parents to share books and language with infants, was
developed by Shalar and a volunteer. This series proved very popular and will be repeated several
times a year. Chess play days, plus a Hancher concert with the Ahn Trio, paint-a-pot ceramics
special, and board games afternoon are examples of events appealing to families and older
children. Young Puppeteers and Popo's Puppet Festivals were a success. Summer reading
programs included Treasure Your Library in 1999 and Cosmic Connections at Your Library in 2000.
The kickoff for the 2000 program, Children's Day of Iowa Arts Festival, returned to the City Plaza
pedestrian mall. A great day was had by all - kids adults, staff, and volunteers alike!
PUBLICATIONS AND DISPLAYS
CR displays included pirates, toy robots, nutrition, puppets, architecture models, skeletons, and
Japanese artifacts from Yamanashi. One book display was done for Young Writer's Conference.
Children's book lists and other publications developed included: Children's Choice, Newbery and
Caldecott Awards, Summer Reading, Best Children's Books of 1999, Lifetimes: Books For and
About Hispanic American Children, Humorous Stories, Realistic Fiction, Historical Fiction II,
Fantasy, Science Fiction, Fantasy Classics, and two Story Time Starters: Plans were made upon
Deanne's retirement, to transfer Calendar and other graphics production work to Shalar.
CONCLUSION
The year saw changes, large and small, in Children's Services - from retirement to new beginnings
for staff and programs! Yet the more things change, the more they stay the same. As we hope for
opportunity to expand an overcrowded facility, we know without doubt that the foundation is strong
and more than ready to build for the future.
Debb P. Green
Children's Services Coordinator
11
CIRCULATION DEPARTMENT ANNUAL REPORT
HIGHLIGHTS
Staff Changes
Circulation Notices by E-Mail
Fee Card Changes
Homebound Module Implemented
STAFF CHANGES IN DEPARTMENT
Three-quarters of the Circulation Department staff changed their job description this fiscal year.
Robin Beery's resignation and Romona Murrelrs transfer to another department in the library
started the ripple effect of change. Deb Wyjack was chosen to replace Romona as the lead
SILO/Interlibrary Loan Public Services Clerk, and Terri Byers then replaced Deb as Senior
Library Clerk responsible for the Circulation volunteers. James Armbrust increased his hours to
% time when he took Robin's job, and Valeria Schnor, previously in a Technical
Services/Circulation position, took Terri's fulltime Circulation job. After all of the reshuffling, we
still had two openings, which were filled by veteran Pages in the department. Bill Reese was
hired for the one-half time Public Services Clerk, and Wendy Weidlein replaced Valeria in the
TS/Circ position. All of that just in July! Then in October, Circulation Page Rebecca Kessler
joined the permanent staff in a redesigned, 30-hour Technical Services/Circulation position.
All of this change necessitated a lot of retraining and getting used to new responsibilities. Staff
members took the time to train their replacements while scrambling to learn newly assigned
tasks of their own. When the dust settled, the result was a staff with great depth of experience
and a broad range of abilities.
In addition to Department-specific training, all Circulation staff received training on the new E-
mail software and on selected components of the new Microsoft Office suite.
CIRCULATION NOTICES BY E-MAIL
In January, we began sending circulation overdue notices and hold pickup notices by e-mail.
Sending notices electronically instead of through the Post Office saves staff time, paper and
postage costs, and the notices reach the patron more quickly. Staff solicited e-mail addresses
from patrons, and learned the new procedures for creating and sending the e-notices. The
response from patrons has been overwhelmingly positive, and we continue to add e-mail
addresses to patrons' records as we update them. By the end of the year, approximately twenty
percent of our overdue notices were being sent electronically.
In other automation news, the Department participated in a second phase of Beta testing for the
new circulation software from Innovative Interfaces. From September until early December, the
staff tested the software and reported problems, the tested product was part of the company's
Release 2000, which was installed at ICPL in January.
ENHANCED SERVICES FOR FEE CARD HOLDERS
The new automation system offers many opportunities for patrons to handle circulation
transactions on their own, such as renewing materials by phone or via the World Wide Web,
and placing and canceling holds. A valid library card number is also required to access
information databases from home through the online catalog. Because of these new features,
our old practice of not issuing a physical card to Fee Card households meant that these patrons
were now denied some services.
James Armbrust and Ron Prosser of the Circulation Department studied the issue and
developed a plan for issuing individual cards to these borrowers. The switch to individual cards
began in April, with those borrowers welcoming the change.
HOMEBOUND MODULE IMPLEMENTED
The Circulation Department sends books and other library items to approximately 180
homebound patrons. The new automation system's component for homebound services was
reviewed by Terri Byers and Deb Wyjack, and most of the module's features were implemented.
The software allows us to retain an online database of what our homebound patrons have read,
and has a form to solicit ratings from the patrons on how well they like the material. The rating
information is also stored in the patrons' record, providing two tools to help staff pick out more
materials for the patrons who cannot come to the library themselves.
SHELVING SHIFTS
A major shift in the shelving of compact discs was accomplished in August. The lower drawers
were put into use to spread out the growing collection, and the Classical and Popular
subgroupings were rearranged so that they would be shelved together. Shelving units also were
added to the nonfiction videos. The additional space allows CDs and videos to be shelved more
quickly, making it easier for patrons and staff to find the titles they want.
COMINGS AND GOINGS
Arrivals Departures
Natalie Benton Robin Beery
Nathan Erickson Scott Blickhan
Laure Fredenburg Michael Bolgren
John Gaffney Amy Culberg
Chris Gerken Derek Doan
Matt Goolsby Matt Goolsby
Jeff Jacobson Sara Holifield
Greta Knievel Greta Knievel
Nilsa Knievel Molly Leefers
Molly Leefers Ben Mack
Amy Poague Tracy Mosman
Jeremy Sanford Kit Murray
Sonja Schmidheiser Romona Murrell
Rebecca Schmidt Jeremy Sanford
Deborah Skold Sonja Schmidheiser
Monica Vernon Deborah Skold
Angela Yancy Tyler Steward
Ashley Wilson
Angela Yancy
Heidi Lauritzen
Coordinator of Circulation Services
13
COMMUNITY AND AUDIOVISUAL SERVICES ANNUAL REPORT
HIGHLIGHTS
The Library Channel Automation and Upgrade to Digital Editing
AV Lab area renovated and improvements made to staff workspace
Ellen Buchanan Tapes 100th Episode of "One of a Kind"
Library Board Reviews Changes to Outreach Service
ICPL Launches "Lunch at the Library" Programs for Adults
AUDIO VISUAL SERVICES AND THE LIBRARY CHANNEL
The highlight of Audio Visual Services was automating The Library Channel program switching
using Leightronix software. This technological leap enabled staff to progress from hand loading
individual tapes every half-hour to bulk deck loads three times a day. One of the most obvious
advantages of automation is increased accuracy and reliability of playback times. This system
has also allowed extension of The Library Channel's video broadcast day to beyond the regular
staffing hours of the Library, greatly expanding the number of programs shown.
In January 2000 the Library's aging linear editing system was replaced with a Matrox based
digital system utilizing Adobe Premiere editing software, bringing the post-production area of
the Library Channel firmly into the Digital Age. The digital editing system allows for more
options when editing and is faster than its predecessor. The new system integrates well with the
digital video camera that was purchased last fiscal year and has improved the quality of
programs produced for The Library Channel.
The Video Viewing areas and AV Lab were upgraded in two phases. The Video Viewing areas
received a well-deserved coat of paint and new sconce lights in each bay. The lights brighten
up the area and create a more inviting atmosphere. In the AV Lab, the sound booth was
removed and transferred to the City's Government Channel where it will be used more. Work
areas for Todd Leach, Jean Hagen, Charlie Koenigsaecker, Jack Peppie, and Liz Rolfsmeier
were either created or upgraded. In addition, a wall made of room dividers was constructed
between the public and staff work areas and an alarmed door was installed to allow passage
between the public and staff areas while still maintaining privacy and access to the fire exit.
The Library Channel and Ellen Buchanan reached a remarkable milestone in December 1999
when the 100th episode of Ellen's local history program was taped. Ellen was honored to have
her husband, John Buchanan, as her guest for this special program. Ellen will continue to
produce "One of a Kind" and we look forward to more episodes of this exemplary program.
Public demand for meeting rooms continues to be strong. There was a 20% increase in public
use of Meeting Rooms A, B and C. The Iowa Communications Network (ICN) Classroom
(Meeting Room D) has been very heavily used and sometimes hosts up to four ICN sessions in
one day. Room D housed 122 ICN meetings, 79 public meetings, and 93 staff training sessions
in FY00. The room works very well for Web Instruction classes and internal ICPL staff training.
In addition, Meeting Room A was connected to the ICN room, allowing ICPL to send programs
originating in Meeting Room A to ICN classrooms throughout the State. The first program, a
part of the Hancher Millennium - What Makes it Great series, was sent to six libraries in
Eastern Iowa. We believe this is a "new frontier" for delivering library programs to our region.
14
OUTREACH AND SERVICES FOR SPECIAL NEEDS USERS
The ICPL Board of Trustees reviewed two major reports from the Community and Audiovisual
Services Department. In February a proposal was presented that outlined increased outreach to
Iowa City through bookmobile service. In March, the Board reviewed outreach services
provided to Iowa City residents. The Board determined that a request for bookmobile service
must be compared to increased library access through a reading room or small branch and
deferred discussion to after the November bond referendum. The Board gave Outreach
services high praises. No major service changes were recommended.
Requests for materials and information services for inmates at the Johnson County Jail
continue to increase. 2,760 items were loaned to 1,203 inmates.
PROGRAMS AND TOURS
FYO0 was a very busy year for programs and tours. The Library sponsored 30 and
co-sponsored 26 adult programs on a wide variety of topics. Most programs were cablecast
live, and later edited to provide new programs for The Library Channel. Seven community
groups requested tours of the building.
One highlight of programs and tours this year was the creation of a new series of programs
called Lunch at the Library. The goal for Lunch at the Library is to connect Library collections
and displays to convenient and interesting programs for adults. Lunch at the Library premiered
in February with a program entitled "Home-based Businesses" presented by Paul Heath,
Director of the Small Business Development Center at the UI College of Business. Other
programs included Keys to Success with Bluebirds, Women Mystery Authors, How to Create a
Rose Garden, How to Select and Care for a Pet, Dog Obedience Training, How to Evaluate
Internet Sites, Health and Fitness, and a JazzFest Preview. All programs were cablecast live on
The Library Channel and taped for future cablecast. Booklists were provided at each program
and a copy of the booklist was posted on ICPL's webpage. We are very pleased with the
response to the Lunch at the Library programs and hope that patrons will establish the habit of
coming to the Library on Wednesdays for this interesting series of programs.
Another highlight was an expanded Carol Spaziani Intellectual Freedom Festival in September
and October 1999. Griff Morris from the National Academy of Recording Arts and Sciences
presented two programs on intellectual freedom, censorship, and the recording industry. In
addition, the following programs were also presented: Adult Banned Books (John Hiett-ICPL
Librarian), Intellectual Freedom and High School Journalism (Jack Kennedy-City High Assistant
Principal), and Children's Banned Books (Debb Green-ICPL Children's Services Coordinator).
"Poetry in Motion 2000," a month-long series of programs, displays, and activities celebrating
National Poetry Month, was a wonderful success. Highlights include two performances by the
Eulenspiegel Puppet Theatre and Mary Swander of excerpts from Swander's book Drivin.cl the
Body Back - a reading of Paulerie Aspel's poem Weatherdance - a Fountain with a Ceremony
of Flowers; children and adult poetry writing workshops with participant's poems displayed on
Iowa City Transit buses; and poetry and dance choreographed and performed by Mark
McCusker and Angle Hayes. Participants in the University of Iowa Creative Writing Program
read their personal poetry at a brown bag lunch and community members and Library staff read
either favorite or original poems at a separate lunch. Poetry month activities were
enthusiastically received by everyone who participated and we look forward to activities for
Poetry Month 2001.
15
ICPL and Hancher Auditorium worked together to present the series Hancher Millennium -
What Makes it Great? It is truly a privilege to come to the Library's intimate setting in Meeting
Room A and listen to and ask questions of the talented performers that come to Hancher
Auditorium. The Hancher Millennium series featured Leonard Slatkin, Conductor of the National
Symphony Orchestra; Lar Lubovitch, choreographer working with the American Ballet Theatre;
Siah Armanjani, artist and architect who designed the UI Biology Building skywalk; Dudley
Andrew and Rick Altman, University of Iowa professors discussing Les Miserables and Joseph
Kalichstein, Jamie Laredo, and Sharon Robinson from the K-L-R Piano Trio. All programs were
fabulous and are re-cablecast periodically on The Library Channel.
The Town's Reading Book Discussion group, rotated between ICPL and Coralville Public
Library, focused on six mysteries. Don Harstad, an Iowa mystery author from Elkader, led the
final discussion of his book, Eleven Days. Because attendance has been low at most sessions,
the Town's Reading Book Discussion program will be revised in FY01 to reduce the number of
programs and invite an author to lead each session. Hopefully these changes will create
programs that draw more interest from the community.
The popular Community Reading Month Booktalk Lunch programs, offered in partnership with
Hills Bank and Trust Company and the Iowa City Community School District, once again
brought over 500 people to the Library for a variety of programs related to reading. Hills Bank
also co-sponsored a spring event entitled People Who Change Lives. ICPL's Susan Craig and
four other local leaders spoke about individuals who made a difference in their life.
MEETING ROOMS AND DISPLAYS
Nearly 27,000 people attended 1,113 meetings of local non-profit organizations in the Library's
four meeting rooms. There were 52 total displays. One display, The Rape of Nanking, spurred
conversation and debate regarding the purpose of public display space within the Library.
Displays were created to highlight materials from ICPL's collections related to each Lunch at
the Library program. In addition, displays were created for Irving Weber Day, Poetry in Motion,
Intellectual Freedom Festival, ICPL Building Expansion, and many others.
STAFF
We are thankful that there were no CAVS staff changes during FY00. CAVS staff continues to
participate in many interdepartmental and inter-city committees and organizations, including the
Inservice Day Committee, Public Relations Committee, Safety Committee, Intellectual Freedom
Festival, Volunteer Recognition Committee, Technology Committee, Staff Council, Irving Weber
Day Planning, Community Television Group, ICN Region 10 Regional Telecommunications
Council, and ICN Administrative Telecommunications Advisory Council. In addition, staff
artended numerous continuing education workshops and enrichment activities, including
Microsoft Office, PhotoShop and PageMaker training. Kara Logsden was appointed to the ICN's
Administrative Telecommunications Advisory Council Board.
The Community and Audiovisual Services Department is pleased with its many
accomplishments this year. As a team we take pride in our accomplishments and look forward
to the next year.
Kara Logsden
Community and Audiovisual Services Coordinator
17
INFORMATION SERVICES ANNUAL REPORT
HIGHLIGHTS
Added electronic subscription databases Electric Library and Reference USA and began
using an upgraded version of FirstSearch
Offered Iowa City and rural Johnson County card holders remote access to electronic
subscription databases (Electric Library, Encyclopedia Britannica, ProQuest and Reference
USA)
Increased full Internet access to eight REFNET stations, bringing to 14 the number of Internet
stations in the Reference area
TECHNOLOGY
The 24 x 7 Information Desk is not quite here, but ICPL is getting closer. With the addition of
authentication software to our Innovative Interface's system the library was able to provide Iowa
City and rural Johnson County users access to electronic subscription databases from their
home or workplace. All users have such access from computers in the Library. The redesigned
webpage made finding information easier, highlighted the remote databases and allowed users
to search the Library's Associations List online. An option from the catalog webpage made it
possible to post comments from home or work. Some of these comments were information
questions that often came from out-of-state users inquiring about Iowa City history or seeking
local information.
MATERIALS
Two new electronic subscription databases were added to the collection. The State Library of
Iowa provided Electronic Library, a database of newspaper, magazine and book citations and
full text articles, radio and television transcripts, and a map and picture databases. American
Business Disc, a CD-ROM product, was replaced by Reference USA, an online resource
offering information on businesses and residents. A new and more powerful version of the state
funded FirstSearch, a web-based online reference service providing access to over 80
databases, was released. Several other products were previewed but were not added because
they did not offer a substantially better product than the print version, they were not user-friendly
or they were too expensive. The trend to move from CD-ROM to online websites or electronic
subscription databases continues. We dropped the 1980 US Census CD-ROMs in favor of the
Census website. Websites or subscription databases, when well designed, offer much more
rapid updating, better data manipulation, the option of remote access and linkage to related
websites.
Print materials continued to be purchased and remain an integral part of the reference
collection. Many questions can still be answered more quickly by checking a book rather than
doing an Internet search. Reference standing orders, materials reordered on a regular basis,
continued to make up a large part of the expenditure for print materials.
SERVICES
Information Services again saw a drop in the number of questions answered. This year's
decrease, 5.8% was slightly higher than last year's decrease of 4.9%. While still showing a
decline, telephone questions dropped less than the previous year, 6.9% compared to 8.2%. In
person questions declined more than the previous year, 5.8% compared to 3.6%. Staff
attributes the decrease in questions answered to the increased amount of information on
18
Internet and its easy availability at home, places of work and at the Library. Staff also believes
that they are spending more time and giving more personalized attention to many users'
questions. The trend of fewer questions being answered is not unique to ICPL.
Planning for several new services for next year was begun. One service is the assignment of a
roving librarian to assist the public not only at the desk, but also in the stacks. The other service
in development is an e-mail reference service for those who have computer access but cannot
get to the Library or want to ask a question when the Library is closed. These services may help
rebuild the number of questions answered.
A yearly comparison of the use of the electronic subscription databases was not available, but
next year we should have data to evaluate use. World Wide Web access area workstation use
decreased slightly, while the use of the Refnet stations was constant and heavy.
Twenty-one introductory World Wide Web classes were taught with over 100 enrolled. Getting
to Know the Library was dropped as fewer and fewer people were able to make a six hour time
commitment. Staff continued to assist the public with the new catalog. Users have been
overwhelmingly positive about Innovative Interface's web catalog and have embraced finding
materials, placing holds and making comments. The addition of a text-based catalog made
searching easier for those who could not use a mouse.
The Volunteer Income Tax Assistance program was again offered this year, but Beta Alpha Psi,
the U of I accounting fraternity, was unable to help foreign students or foreign residents. The
improved IRS website and the relative ease of finding tax forms and publications online caused
a 20% drop in the number of forms the Library provided to the public. ICPL's website highlighted
not only the IRS's site, but offered an alternative site, the State of Iowa's tax site and a multi-
state site.
Information staff participated in a variety of continuing education opportunities. Six staff
members artended a Census 2000 workshop. All Information staff attended a FirstSearch
workshop. A number of staff took advantage of Microsoff training in Access, Word and Excel.
Several staff attended Iowa Library Association and Public Library Association meetings.
PERSONNEL
The biggest change in the Information Department was the swapping of jobs by Jeanette Carter
and John Hiett. Jeanette Carter, Senior Librarian, became a Librarian II and John Hiett, a
Librarian II, became Senior Librarian. John assumed the responsibilities of supervising the
Information Pages and Jeanette became the local newspaper indexer. Jeanette had been
Senior Librarian for the past eight years. Three librarians left Information Services this year. Kim
Faux, a temporary part-time librarian moved to Illinois to accept a full-time librarian position,
Julie Jones, a substitute librarian, moved to Georgia to take a librarian position and Julia
Venzke, a substitute librarian, left to work full-time as a librarian in Cedar Rapids. The
Information Page staff was more fluid with Tom Comerford, Jennifer Bradshaw, Gillian
Cochrane, Amy Culberg, Rachel Easley, Natasha Kahn, Jacob Peterman, Rina Russell and
Sara Staker all resigning. Ben Partridge, C. Jane Vogt, and Kristin Owens were hired as new
Information Pages.
Maeve Clark
Information Services Coordinator
Doparlmont Annual Report~
~upporf ~arviea~
19
BUILDING SERVICES ANNUAL REPORT
HIGHLIGHTS
Maintenance staff hired
Building cleaning moved in-house
Furniture and shelving moves
STAFFING
Counting permanent, temporary, full-time and part-time staff, there are now seven employees in
the building maintenance department. September 1, we took over the cleaning of the building
except for carpet extraction and shampoo, after almost twenty years of reliance on contract
cleaners. Three permanent staff were hired--a full-time, 3/4 time, and ¼ time. One position
covers mornings, Tuesday-Saturday, the others work primarily after the bui!ding closes. We
have three volunteers who recycle used books and maintain the discard shelf.
MAINTENANCE SERVICES AND PROJECTS
The Maintenance Department provided cleaning and general maintenance, repair and security
coverage for the Library. We provided support for outreach programs, special book sales,
Friends Foundation events, Development Office programs, Children's Day activities, Artsfest
and other community events. We also performed or coordinated services, modifications or
repairs in the building. We moved furniture, shelves and equipment. Major projects this year
included several shelving moves, remodeling of the former AV lab (both public and staff areas),
new furniture in Technical Services, and the new office space for Circulation staff. We de-
inventorled and disposed of obsolete equipment and furniture. All Y2K issues were dealt with in
advance and compliance was verified by 2:00am on January 1, 2000.
We continue cleaning and minor maintenance at the Friends Committee's used bookstore. The
remote book drop services grew in popularity this year. There are frequent "to-the-top" bins and
an occasional overflow problem.
BUDGET AND SUPPLIES
The budget for equipment and supplies was increased because many items were formerly
supplied by contract cleaners. Purchases of cleaning supplies and other supplies, hardware
items, small equipment and tools and consumables are monitored monthly.
Ed Arensdorf,
Building Manager
lib/anngls. rpt/anrptrndO0. doc
21
COLLECTION DEVELOPMENT ANNUAL REPORT
HIGHLIGHTS
Circulation down, but on the rise as the year ends
Old formats retired, new ones studied
Promotion increased
STATE OF THE COLLECTION
After five years of being the Library's number one strategic planning priority the collection is in
pretty good shape. The budget has grown by over $100,000 and although inflation and high
cost of new electronic databases has taken a considerable piece of that increase, the collection
is almost 50,000 items larger than it was five years ago. In many mature collections we are
spending 40-50% of the budget on replacements, but this is not a bad trend. It means that we
don't have to make a choice between replacing standard titles and purchase of new materials.
Many "century" lists came out in 1999 and our holdings were impressive when compared to the
"most popular", "most humorous", most...whatever.
Certainly, there are areas to improve--one I emphasize continually is physical condition.
Picture books can only stand up to so many loving little hands, heavy books can only be
dropped in the book return so many times, and tapes (video or audio) played over and over a
certain number of times before they wear out. We are pretty up-to-date keeping up with format
trends and changes, but that is also an area where continuous improvements need to be made.
This year a staff committee studied the DVD format and we plan to add the new format to the
movie collection six months from now. Expansion of DVDs to other video collections and
compact discs into the spoken word audio collections will be studied this year. Another trend is
the replacement of CD-ROM databases with subscriptions to websites containing continuously
updated information. Also, looming on the horizon are e-books (electronic books). Many
vendors now distribute electronic books in a variety of formats. We will monitor this area and
judge when and how to introduce this new format to our users. The last of the audio discs were
withdrawn this year and two other formats appear to declining--children's music on cassette
and MAC only multimedia.
PERFORMANCE AND PROMOTION
Overall circulation was down slightly this year, although the trend the last six months was an
increase each month. There is also some question about the validity of last year's statistics for
the final quarter when the new computer system came up and we believe the counts for last
year were about 30,000 high. One question online titles raise is how to count circulation.
Through the web we can accurately count the number of "hits" authorized users make to our
subscription databases, but currently do not count this as a circulation.
A trend that started several years ago and continues is a drop in circulation figures for nonfiction
books, both adult and children's. Most likely a combination of factors explain this trend, but
certainly a heavy societal influence is the Internet. Information that people previously relied
almost entirely on books for is now readily available on the Internet and students are allowed to
use Internet resources as research material. Hence, less use of nonfiction books, although they
still account for 30% of our total circulation. We will watch this trend, but at this time, feel it is
still a high priority to provide a broad print collection in addition to audio-visual and online
formats. Electronic books may well become a format in nonfiction before we purchase them for
popular reading.
22
Promotion of the collection continued at a heavy pace this year. Letting people know what we
have is a process that never stops. A new monthly column in the Iowa City Gazette began after
suggested to the paper by the public relations committee. Off the She/f programs and periodic
collection related stories in The Window continued and there were many reading lists and
displays produced. Two new series programs, Lunch at the Library and Book Babies, resulted
in new reading lists.
NEW SYSTEM
The new automated system continues to have ramifications for collection development.
Selectors have the ability to run a wide variety of reports based on whatever criteria, for
whatever collection they chose. For instance for any given area a report on the items that
circulated the most, or the least, can easily be obtained. With online comments and suggestion
opportunities patrons can readily suggest titles for purchase, and designated lists can be made
available at the catalog home page. Other possibilities that will be explored in the future include
offering cover graphics and table of contents for new titles. On the downside, the due dates are
no longer stamped in books, losing a quick, visual cue to circulation history.
The automated system isn't the only "system" change. We are still working with the concept of
collection teams--adult popular, adult nonfiction, and children's--and need to continue to refine
that organization by defining new responsibilities and creating opportunities for collaboration.
Susan Craig,
Collection Manager
lib/anngls.rpt/anrptcdOO.doc
23
SYSTEMS SECTION ANNUAL REPORT
HIGHLIGHTS
Library network infrastructure overhauled; assures Y2K compliance
Building upon the Innovative Library System foundation
Library website features new look
Strong Systems team gets the job done
NEW NETWORK INFRASTRUCTURE INSTALLED
In September a team of engineers from Entre Information Systems joined Systems staffers, Hal
Penick and Greg Kovaciny, in a major network overhaul project. New servers were installed to
replace computers that could be described as technology dinosaurs, and the network was
reconfigured to distribute the hefty traffic more effectively. The latest version of Novell NetWare
network operating system was installed, as was a new e-mail system (GroupWise), and the
Microsoft Office 97 Pro version (which replaced the CorelNVordPerfect suite). New security and
network management software were installed to ease administration of the network and to
better protect the Library's investment in equipment, software and data.
The cut-over affected the public only minimally as public access PCs and printers were linked
up to the network. Staff had been prepared ahead of the switch date to transition to the Office
97 Pro package for word-processing. They also adjusted to the new e-mail system pretty
readily. Spreadsheet and database training were also offered to those with job responsibilities
in these areas.
The new network configuration assured that January 1, 2000 would dawn with little worry of
disaster. The day seemed uneventful after months of preparation. Just to be on the safe side,
Hal Penick, Greg Kovaciny and Liz Nichols tested-the various system components on January 1
and found the set-up fit for action when staff came in for Sunday opening on January 2. A call
to Innovative fixed one minor Y2K problem. It took a little more time to repair calendars on the
Library website. With these minor repairs the Y2K bug was a thing of the past.
INNOVATIVE LIBRARY SYSTEM PROVIDES A STRONG FOUNDATION
At the heart of most library functions is the Innovative Interfaces, Inc. Millennium system,
installed April 22, 2000. A year later the online catalog and circulation systems have been so
well accepted by the public and staff, that they seem almost "old hat" now.
Several popular services have been added in the past year. On January 31 we began to send
hold and overdue notices via e-mail to all those over 16 who prefer to be notified in this way.
Those who regularly check e-mail can be assured of receiving the word about holds or
overdues faster than any other method. The e-mail service continues to grow in popularity, and
consequently saves in postage, paper and staff time.
In October we began to experiment with creating special lists through the system to highlight
certain materials in the catalog. From the catalog main screen one can click on "Featured Lists"
and look at bibliographies of new videos, recent additions to the mystery collection, Oprah's
recommended list of books, books and music by Iowa Citians, and other lists. Features will be
changed from time to time, and all lists will be updated regularly.
24
Since March the Technical Services staff have been amassing holdings/check-in data from the
manual Kardex serials file to enter online using the Innovative Millennium Serials Module
system. It is a slow, exacting process to enter the 700+ records online, which catalogers are
tackling in between cartloads of new books. By the end of the fiscal year about 80 of the most
heavily used magazine titles were online and available for both staff and public to use in the
Web catalog.
The Circulation staff have begun to experiment with two other Innovative enhancements, the
Telephone Notification System (TNS) and the Homebound Module. Records of items read by
the nearly 200 homebound patrons are being entered online in order to prepare for the day
when this process will be fully automated. Telephone Notification will allow patrons to receive
telephone calls to alert when materials being held are in, and when materials are overdue. The
TNS is optional for patrons, who may prefer either e-mail or mailed notices. Telephone
Notification should be ready for patrons to try out later this summer.
NEW DESIGN AND SERVICES IMPROVE WWW. ICPL.ORG
If you have not visited the ICPL website lately, do so and enjoy! The site has been completely
redesigned to include buttons for information resources down the left side of the homepage and
buttons that lead to information about the Library and its programs at the top. The center of the
homepage is reserved for new and featured events, programs and services. Regular updating
keeps the information current.
The Library's Association File is now available directly from the Library's website. Other new
information resources are also available from the website, including the ProQuest magazine
and newspaper full text database and index; Reference USA, a business and consumer online
index; the Encyclopedia Britannica online; and the Electric Library, and online compendium of
various reference sources. Because of license restrictions, these commercial databases are
only available to Iowa City and rural Johnson County residents when the Library website is
being accessed outside of the ICPL building.
PRAISE FOR EXCELLENT SYSTEMS TEAM
This was the third consecutive year where major technology projects made for incredibly tight
deadlines. The Systems team forged ahead to complete every major project with minimal delay
or disruption. The network project last fall required several all-nighters in order to avoid
downtime during public hours. Hal Penick and Greg Kovaciny were particularly responsible for
the smooth network and Y2K transition through careful planning, persistent problem-solving,
and a great deal of poise under pressure.
Hal Penick took on extra responsibility in FYO0 for daily supervision of Systems staff workload
and projects. An official classification of Hal's position to Library Systems Manager is in the
works.
Our half time Web Assistant, Bob McBurney, returned to a full time position at the University of
Iowa in the fall after giving the ICPL website a good start. The position was reclassified to
Library Web Specialist in recognition of the technical and design background needed and the
broad range of interaction the Web Specialist would have with staff. We hired Patrice Bartling to
fill this position January 31. Patrice has continued the website redesign effort and has worked
closely with liaisons from each Library department to regularly update information on the site.
Romona Murrell, Acquisitions Assistant, joined the team of Computer Monitors when Terry Hall
left to join her husband in Richmond, Virginia. With the change of local area network
25
configuration so hot on the heels of the Innovative Interfaces Library System installation, the
Computer Monitors have had much to relearn.
The Library Systems Aide position has seen several occupants during the past year, including
John Gaffney, Joe Molder, and Joy Misra. These individuals have kept our public access
computer equipment clean and ready to use each day.
Liz Nichols
Assistant Director
27
DEVELOPMENT OFFICE ANNUAL REPORT
HIGHLIGHTS
Annual Fund sets new record in contributions to support the Library
Assessment Study paves the way for a $3.5 million capital campaign
Proceeds from Friends used bookstore double
Total volunteer hours increase by 4.7 per cent
ANNUAL FUND 2000
The Annual Fund drive conducted by the Development Office topped the $100,000 mark for the
first time in the Friends Foundation's history during 1999-2000. The $100,077 raised was a 24
per cent increase over last year's number. There were 984 contributors to the Annual Fund, an
11 per cent increase over FY99. The theme of this year's campaign was "Shelf-Fulfillment" with
funds raised earmarked for replacing damaged or worn-out materials in the Library's collection.
Contributors at the $100 and higher levels were recognized with a bookplate placed in new
items purchased through the campaign. While all levels of giving increased significantly in FY00,
the biggest gains were at the $100-plus level (19 per cent), $500-plus (11 per cent) and $1000-
plus (50 per cent).
Counting all private support in FY00, a total of $147,975 was earmarked for a variety of
programs and projects, up 5 per cent from last year. The total number of contributors was 1185,
compared to 1189 in FY99, which included 205 contributions made through the "Last Dinner on
the Titanic" special event. This year also saw a significant increase in the number of memorial
gifts to the Library, most of which were used to purchased collection items. The third annual
"Iowa City Spells" spelling bee competition netted over $3,000, which was earmarked for the
"Shelf-Fulfillment" campaign. The team from United Way of Johnson County, sponsored by
Buckle Down Publishing Co., successfully defended its 1999 championship. The annual "Book
Gala" event, sponsored by Prairie Lights Books, generated an addition $2,000 for the Annual
Fund.
FOUNDATION BOARD LAUNCHES $3.5 MILLION CAMPAIGN
In March, 2000 the Wichita-based consulting firm of Hartsook and Associates conducted an
Assessment Study for the Friends Foundation Board of Directors to determine how much
money could be raised through a major capital campaign effort. Personal interviews were
conducted with over 40 participants. Information was also gathered through a mail survey and
one focus group session. In addition, the firm reviewed the operations of the Development
Office and the relationship between the Foundation Board and the Library Board. At the
Foundation Board's quarterly meeting in April, the Hartsook report disclosed that it determined
there was support in the community to raise up to $3.5 million--with $1.5 million earmarked for
the Library expansion project and $2 million to increase the Library's endowment.
At a special meeting in May, the Foundation Board officially decided to move forward with a
$3.5 million campaign over a two-year period beginning in July 2000. The Board also approved
an agreement with the Hartsook firm to be the Board's campaign consultants. An interim
"campaign task force" was put in place to begin preliminary organizational work. By July, a set
of policies was put in place that would guide both the Library and Foundation boards during the
28
fund raising effort. It is expected that the "quiet campaign" phase of the project will be in process
by fall of 2000.
THE BOOK END CONTINUES TO GROW AND PROSPER
Net proceeds from sales at The Book End--the Friends Committee's used bookstore, located at
113 S. Linn St.--more than doubled during its second year of operation. More than $17,000 was
earmarked for Library projects and programs during FY00, including the children's Summer
Reading Program, the Art Purchase Competition and indexing back issues of the Iowa City
Press-Citizen. A $2,500 allocation was earmarked toward the start-up costs of the Library's new
DVD audio-visual collection, scheduled to be introduced to the public in early 2001.
The increase in productivity can be traced to a significant increase in the hours of operation for
the volunteer-run storefront. When The Book End debuted in September, 1998 it was open just
17 hours a week. By March 2000 the store was open nearly 30 hours per week. The 60-plus
volunteers who worked at the store logged an impressive 2105 hours.
ICPL VOLUNTEER PROGRAM FLOURISHES
The Library's 208 active volunteers contributed 6,271 hours of their time during FY00, a 5.5 per
cent increase over last year's figures. The average number of hours worked by volunteers was
just over 30 hours a year. Youth volunteers in the Children's Room contributed an additional
647 hours during the year.
The annual Volunteer Recognition Party in May honored Irma Herring as "Volunteer of the Year'
for her work in the Circulation Department. She had also reached the 1500-hour cumulative total
level of service during the year. In a special ceremony, the Volunteer of the Year Award was
named permanently for Nancy Sereduck, another stalwart volunteer in the Circulation
Department. Sereduck had reached the 3500-hour mark during FY00, her 20th year of
volunteering for the Library. Alex Merritt was named "Youth Volunteer of the Year." In June the
Library introduced a new teen volunteer summer program on an experimental basis.
In the summer of 2000, the Library's Circulation and Children's departments launched an
experimental volunteer program for teen-agers in an effort to engage more youngsters in Library
activities. The pilot project will be evaluated to determine if it should become a permanent
Library volunteer program.
Special recognition should also be paid to Friends Committee members Nola Naughton and
Marguerite Humphreys and volunteer Bea Fuller for the extraordinary personal time they
contributed to the successful operation of the used bookstore.
STAFF ACTIVITIES AND DEPARTURES
In late June, Development Office Assistant, Kate Milster, announced that she will be returning to
a career in education by accepting a guidance counseling position with the West Branch school
system. Kate had managed the Development Office for over three years. During her tenure,
Kate integrated a new fund-raising software system into the office's day-to-day operations;
recruited and assigned new volunteers to the Library's overall operation; coordinated scheduling
of volunteers at The Book End; and made coming to work each day a pleasure. The entire
Library staff will miss her and wishes her the best in her new job. In June, the Development
Office bade farewell to Emily Stebing, who served in the office's work-study position for three
years. Emily graduated from the University of Iowa in May. Emily overhauled the Development
Office's filing systems. Emily exemplified the essence of the Ul's work-study program and
earned the respect of all for her dedication to the job.
29
Development Director, Larry Eckholt, produced the editorial content of the "Shelf-Fulfillment"
Foundation Annual Report, which earned an "ADDY" award for annual reports in the spring. It
was the fourth "ADDY" award for Foundation publications since 1994. He was a presenter at a
special "Friends of Iowa Libraries" conference held at the Amana Colonies in April. Larry also
took desktop publishing classes at Kirkwood Community College. As editor of The Window, he
will be introducing a new format for the newsletter in October 2000.
Larry E. Eckholt
Director of Development
BUSINESS OFFICE ANNUAL REPORT
HIGHLIGHTS
Training in new office suite
Conversion of all word processing, spreadsheet and database files
Building on cross-training of Development and Business Office aides
Staff summary
SUPPORT SERVICES
As momentum gained and efforts continued towards expansion of the Library, the Business
Office facilitated and provided support for the many joint meetings carried out this past year with
architects, library staff, and City Council. Additionally the Trustees began a series of "Office
Hours" to increase their visibility to the public, for which the office has provided support.
Martha Lubaroff served on two committees. The Telecommunications Policy Committee wrote
guidelines to cover the expanded system of electronic communications with which the staff now
works. She also participated in an ad hoc group to revise the Supervisor Evaluation form and
process.
As usual, there was a turnover in entry level jobs which required that the Office advertise open
positions throughout the City, place employment ads, process the job applicants, give tests,
answer phone questions, and more. This year, there were many permanent positions open and
much internal transferring, which required more detailed postings and paperwork processing. All
in all, a total of 43 new hires came on board this past year.
In spite of our desire to share two office aides and cross-train with the Development Office,
there was frequent turnover in these two positions which caused disruption for both offices. We
have recently hired two new aides and are hopeful for some stability.
TECHNOLOGY
The Business Office was heavily involved in the conversion to the Microsoff Office suite. In
addition to attending and teaching classes in Word, Excel and Access, the Office staff took on
the task of converting several large data files and preparing them for use in the past fiscal year,
as well as the conversion of the voucher/bill database that became a reality in July of FY01.
Beth Daly deserves kudos for her work in converting the voucher database, making it user-
friendly and writing instructions for its use.
Beth was also involved in devising a method to get patron comments/suggestions online, and
tracking the e-mail responses. She also assisted the Information Department with design of the
Access database forms used for input of Newspaper Database records.
CONTINUING EDUCATION
Building on skills was a large part of the early months of the fiscal year. The City scheduled
classes in Customer Service and Diversity that all permanent staff were required to attend.
The Office Manager attended the Iowa Library Association meeting as a representative of the
Support Staff Forum and participated in workshops. As a result of Lubaroffs tenure on the ICPL
32
Staff Inservice Committee, she has been invited to be on panel with Susan Craig at this fall's
ILA meeting to talk about the Library's Inservice and employee recognition.
The Office Manager artended a workshop on orientating new staff. One of her goals for the
coming year will be to work with the Assistant Director to implement some of the techniques
suggested in the Library's orientation program.
STAFF SUMMARY
A major disruption in the flow of the Office occurred when Office Assistant, Beth Daly, required
surgery and follow-up chemotherapy for breast cancer. Covering the Office as well as carrying
out her tasks was a team effort. Staff in other departments picked up extra duties and spent
time in the Office when necessary. Beth returned on a part-time basis and began resuming her
duties slowly. As the year progressed and her stamina returned, she became a major player in
the development of the Access databases and is now a resource for other staff in the Library.
The Office staff continue to be blessed with the presence of part-timer, Archie Greene, and
long-time volunteer, Irene Crutchley. They contribute much to the energy of the Office and are
willing to pitch in wherever needed.
Other staff comings and goings during the year:
Arrivals Departures
Angela Brotherton Angela Brotherton
Haley Barker Wanda Mansaray
Christy Page Amy Pannkuk
Martha Lubaroff
Office Manager
33
PERSONNEL/STAFF DEVELOPMENT ANNUAL REPORT
HIGHLIGHTS
Personnel
Staff Telecommunications policy/guidelines presented
Supervisor Evaluations completed
Many staff transitions occur
Staff development
Technology training impacts all staff
Inservice Day features "Ages and Stages" of patron and staff life
Other staff developments
PERSONNEL
Electronic forms of communication are pervasive in today's work environment.
Telecommunications includes telephone, fax, photocopying, e-mail, the Internet, and various
programs on the Library's internal network. A staff committee worked to unify various written
and unwritten rules on the many communications methods in order to make expectations clear.
The policy is intended to take a middle ground. Personal use is not eliminated, but is limited to
personal time except in emergencies. Equipment, software and files stored on the Library's
system belong to the Library and can be monitored. It is impodant for the public to be assured
that Library telecommunications systems are being used appropriately.
Another task group revised the form and procedures used on a biennial basis to evaluate
supervisors. The new form asks staff to rate supervisors' skills with interpersonal relationships,
training and development, planning and decision-making. In March a high percentage of staff
completed ratings for their supervisors. Most reveal a high regard for the quality of supervision
at ICPL.
The year was characterized by considerable internal reorganization and change. A new
Facilities Maintenance team was introduced under the supervision of Ed Arensdorf. The
permanent Facilities Maintenance staff replace most previously contracted building services.
Hal Penick also assumed a larger supervisory role within the Computer Systems unit. Both
Arensdorf and Penick await official job reclassifications, which are in process.
In Circulation the majority of the permanent staff are either new or have switched
responsibilities. Technical Services has also seen quite a change in personnel. The Children's
Department said goodbye to long-time staff member, Deanne Wortman, and hello to Debbie
Dunn.
Despite much staff transition, the vitality, strong public service commitment, inventiveness and
enthusiasm that so characterizes ICPL staff remains unabated.
STAFF DEVELOPMENT
The ICN Room has proven invaluable as a place for staff training. Last fall and winter brought
heavy use of the ICN Room for beginning, intermediate and advanced courses in Microsoft
Office 97 applications and the GroupWise e-mail system. A staff committee prepared training
materials and taught most permanent staff basic Word functions. The City's technology trainer,
Colin Hennessy, was hired to teach intermediate and advanced Word, and to give all the
training sessions for Excel, Access and PowerPoint. About 120 hours of Office and GroupWise
training were imparted to over 100 staff attendees over the course of the year.
34
In September Innovative trainer, Georgia Fujikawa, returned to teach Acquisitions staff how to
use the Millennium Serials subsystem and to help the Community and Audio-Visual Services
staff to prepare records for Materials Booking. In October Susan Craig flew to Oakland,
California, to meet with Innovative staff and public library directors in a first ever Innovative
Interfaces, Inc. retreat for public library administrators. This was a good opportunity to network
and to offer Innovative ideas on how the system can better meet the needs of public library
users.
Several staff are now also actively using the resources of the Innovative Users Group (lUG).
lUG sponsors a listserv which is regularly scanned for new ideas on how to use the system
more effectively and solutions to problems that occasionally pop up. lUG also hosts an annual
conference each spring that is extremely well organized. Six ICPL staff attended the lUG
Conference in Philadelphia. Sessions provided nuggets to bring back on a wide range of topics,
from "Advanced Searching" to "Zeroing in on Pertinent Statistics." Attendees agreed this was
one of the most useful and practical training experiences ever.
Other technology training prepared key staff to use new publishing software for the The
Window, web page, Library Channel and other graphical media. Cataloging and Information
staff brought trainers in on several occasions to lead specialized sessions.
INSERVICES DAY FEATURES "AGES AND STAGES" OF LIFE
The 8th Annual Inservice Day, December 10, 1999, centered its theme around working more
effectively with people at all stages of life and mind-set. Deanna Hurst, Director, Business and
Liberal Arts Placement, University of Iowa keynoted the day with a presentation on "Generations
in the Workplace." Knowing the generation differences among coworkers can help to foster
better communication, improved morale and more effective work incentives.
Other people-oriented sessions included a group discussion on the Library's patron conduct
policy, a presentation on cancer detection and treatment, and a talk called "Fresh Answers to
Stale Questions," which explored ways to revitalize responses to repetitive types of interactions
with patrons. One of the breakout sessions helped participants to reduce stress through Tai (:;hi.
Technology offerings at Inservice Day highlighted basic PowerPoint techniques, while another
demonstrated online databases added in the past year. The training day ended with some
library ghost stories told by ICPL's own storyteller par excellence, Debb Green.
The honorees at the 1999 Inservice Day were recognized for their years of service. They were:
Deb Wyjack (25 years); Kathy Henderson (15 years); Craig Johnson and Michelle Dralle (10
years); Beth Fisher, Todd Leach and Liz Nichols (5 years).
OTHER STAFF DEVELOPMENTS
The various departmental reports highlight a variety of conferences and meetings attended
during FY00. The Iowa Library Association (ILA) meeting in Dubuque (October 13-15) was
attended by at least 7 staff, while 5 attended the biennial Public Library Association (PLA)
Conference in Charlotte, North Carolina in March. These were major learning and networking
opportunities for staff, and reports submitted by attendees make it clear that these major,
regular conferences are well utilized.
There were several "all staff' training efforts during the year. The City sponsored customer
service and diversity training for all permanent staff. During one Library All Staff meeting Diane
Finnerty from the Office of Affirmative Action at the University of Iowa, led small group
discussions around several scenarios on the topic of harassment, and gave staff a good
35
summary of what constitutes harassment in the workplace. Another All Staff meeting featured
small group discussions on various patron conduct issues.
Staff development is a very highly regarded and quite well supported part of work life at ICPL.
There were at least 215 trainings in FY00 beyond those conducted internally, and 213 meetings
attended by staff as official representatives to community and professional groups. A
knowledgeable and active staff benefits the community through more creative and energized
service and programs.
Liz Nichols
Assistant Director
37
TECHNICAL SERVICES ANNUAL REPORT
HIGHLIGHTS
Growing proficiency on features of new automated system
Serials automation project begins
Barcodes have a new location on books - with the help of Enrich Iowa funds
Revision of classification of materials in the sciences begins
Modular furnishings improve ergonomics and utilization of limited space
Staff losses and gains
FY00 was "a building year" in Technical Services. Three permanent and two hourly staff
members new to the department this fiscal year were gaining experience with their
responsibilities, new and old alike were building skills in the use of the online system and our
surroundings were completely dismantled and replaced with new workstations. As the year
closes, we can look back at what at times seemed like chaos and see the foundation that has
been laid for greater efficiency in providing materials and their access to the community.
ONLINE SYSTEM
Nearly each week this year, Technical Services staff made discoveries in the online system that
made our work a little more efficient, supplied important information about the collection and its
use and provided better access for the public. The beginning of the fiscal year marked our initial
use of the Acquisitions Module for order and receipt of materials. The system has improved
access to orders and offers flexible reporting which gives Selectors and the Director up-to-the-
minute information about accounts, including what has been encumbered and expended. The
Acquisitions Team continues to refine procedures and to explore new ways to make the System
work for us.
One of the most exciting aspects of the use of the System began in early Fall when many of the
department staff received training on the Serials module which will automate the check-in of the
Library's magazine and newspaper collections. The tracking of the Library's more than 700
subscriptions has been one of the last of our processes that was carried out without the aid of
computerization. A check-in record has to be created for each of these subscriptions but as they
are, there are great rewards in efficiency and service to the public. It allows the public to see
instantly whether the latest issue of their favorite magazine has arrived, immediately alerts us to
missing issues and sends claims to be sent electronically to our subscription vendor. In addition,
it will also mean more efficient check-in and processing of new issues because more than one
person can be working on a day's receipts at once.
BARCODES
Another convenience of the online system is that it provides receipts at checkout which lists
everything that has been borrowed and the date they are due for return. This has made
checkout lines move more quickly as books no longer have to be stamped. With books no
longer being stamped, the only reason remaining for opening the cover of the book at check-
out, was to scan the barcode located on the first inside page. So, in December, Technical
Services staff began placing barcodes on the cover of all new materials. Although that made
new materials easier to checkout, a solution was needed for speeding up the checkout of the
38
existing 200,000 materials. The solution came as a result of a demonstration Susan Craig had
seen the previous summer at ALA and an allocation from the new State support of libraries
called Enrich Iowa. Technical Services was able to purchase equipment that Susan had seen
which uses microprocessing to read and create a duplicate of an existing barcode. The
equipment merely requires aiming a hand-held scanner at the barcode attached on the inside
cover and a new barcode is instantly printed for attaching to the cover. The equipment is easy to
operate which likely means that we will be able to re-barcode most of the collection by
employing volunteers.
CATALOGING
Although it might seem the Dewey Decimal Classification system for organizing materials by
subject never changes, it is periodically reviewed to accommodate new areas of knowledge and
is now in its twenty-first version. In this most recent edition, several areas were targeted for
restructuring. The process of reclassification will take some time, as it will involve assigning new
call numbers, making changes in the online catalog and relabelling nearly 1000 materials. This
fiscal year the catalogers chose to first focus on changes which will improve arrangement of
materials in the life sciences, beginning with the classification of materials about biology,
evolution and genetics. Organizing of the project began this year with hopes for completion next
year.
WORKSTATIONS
Over the years, Technical Services tasks, like most others, have changed dramatically.
Cataloging is no longer typed onto cards and orders are sent electronically rather than on forms
typed in triplicate. The workstations of the past were no longer adequate for the hours of data
entry that much of the work entails. The department had several brainstorming sessions to
identify needs and conceptualize spaces for best workflow. We then worked with an office
designer who helped put the concepts on paper and find a modular system that would meet our
needs in this space while being flexible for use in a new space. The Maintenance staff helped to
choreograph the disassembly of some wooden dividers that had been in use since the late '80s
and the moving or rearrangement of existing furniture so that the new, modular furnishing could
be installed with a minimum of inconvenience. Staff throughout the building was accommodating
by providing alternative work sites during the installation and by their patience in trying to locate
things while the department was in disarray. The result has been a fresh, ergonomic and
efficient space in which to work.
STAFF
The Technical Services Department underwent another year of fairly dramatic turnover in staff.
Valeria Schnor, who had served in a joint Technical Services/Circulation Department position,
looked for new challenges by accepting a full-time Circulation Department position. Processors
Amber Johnson and Amanda Ash left in July after completing their studies at the U of I. Stevie
Andrew, a cataloger and Information Librarian for nearly 14 years leaves us as the new fiscal
year begins to join her husband in a move to New Haven, Connecticut where they will both be
employed by Yale University. Stevie will be greatly missed for her intellect, her humor, her
discerning selection of materials, the most recent of which was the Library's Video/Movie
collection, and for her commitment to providing excellent library service. By far the most difficult
loss was that of Ruby Miller, who succumbed in October after a long fight with cancer. Though
Ruby had not been able to return to work since late in the previous fiscal year, her optimism and
courage during her illness kept her ever present as a member of the staff. She is greatly
missed.
39
New staff welcomed to the Department this year were Wendy Weidlein and Rebecca Kessler,
Technical Services/Circulation Clerks, who had both worked previously as hourly staff in the
Circulation Department. Madonna Smith and Jessica Waiters, both new to the Library, were
hired as Processors.
Barbara Black
Technical Services Coordinator
~eetien II - Appendiee~
41
Iowa City Public Library
FY2000 FACT SHEET
POPULATION SERVED: Iowa City 06,148; Rural Johnson County 17,400 (by contract)
GOVERNING BOARD: A nine-member Board of Trustees appointed by the City Council
with powers to employ a Director and staff, expend tax funds
allocated by the City Council, contract with other jurisdictions, and
receive and spend gift funds and other revenues.
Members: Mark W. Martin, President Lisa Parker
Winston Barclay Linda Prybil
Linda Dellsperger (County Representative)
Shaner Magalh&es Jesse Singerman
Mary McMurray Jim Swaim
STAFF: Librarians 14.75 F.T.E.
Other Permanent Staff 27.0 F.T.E.
Hourly Pay 18.37 F.T.E.
208 Volunteers 3.33 F.T.E.
CARDHOLDERS: 63,531
COLLECTIONS: Circulating Books - 219,534
Reference Book - 6,900
Periodicals and Newspapers - 610 current subscriptions
Non-print Materials- 34,946 items
ANNUAL USERSHIP FIGURES:
Circulation - 1,125,281 Visits to the Library - 591,424
Information Requests - 82,544 Program Attendance - 27,923
Meeting Room Use- 1,133 non-library meetings
ANNUAL EXPENDITURES:
Income Sources: City - 7.9%; County - 6.6%
Federal and State - 2.7%; Other Revenues - 11.7%
$3.6 million
Expenditures for Library Materials - $444,680
PHYSICAL FACILITIES: 47,000 square foot building includes four meeting rooms (one an
ICN facility) and space for 220,000 volumes.
SUPPORT GROUP: Iowa City Public Library Friends Foundation - 1,185 contributors
(984 of those donated to the Annual Fund).
Established in 1992 through merger of Friends of Iowa City Public
Library (1976) and Iowa City Public Library Foundation (1982).
WEB PAGE: www. icpl.org
(These figures are for the last complete fiscal year, July 1, 1999 through June 30, 2000.)
lib~adrnin~annlgls.rpt\factsheet.doc
42
IOWA CITY PUBLIC LIBRARY
MATERIALS ADDED FY00 CUMULATIVE (1 st4th)
New Added Total Net Collection
Titles Copies Added Gifts WD %Gifts %New Growth FY99 FY00
ADULT MATERIALS
Fiction 2200 2050 4250 296 4435 7.0% 51.8% -185 38198 38013
Nonfiction 5362 2886 8248 691 6974 8.4% 65.0% 1274 97468 98742
Uncataloged items 1360 397 869 29.2% 0.0% 491 7368 7859
TOTAL PRINT 7562 4936 13858 1384 12278 10.0% 54.6% 1580 143034 144614
Corn pact disc 825 664 1489 523 345 35.1% 55.4% 1144 11465 12609
Music audio disc 0 0 0 0 286 0.0% 0.0% -286 286 0
Movie Video 358 491 849 49 451 5.8% 42.2% 398 5070 5468
Nonfiction Video 486 304 790 104 350 13.2% 61.5% 440 6377 681 7
Other N-F AV 193 96 289 43 223 14.9% 66.8% 66 4171 4237
Fiction on Tape 208 109 317 16 163 5.0% 65.6% 154 2229 2383
Art 25 I 26 0 53 0.0% 96.2% -27 446 419
Games 0 0 0 0 0 0.0% 0.0% 0 0 0
Multi-Media CDROM 189 112 301 10 97 3.3% 62.8% 204 757 961
TOTAL AV 2284 1777 4061 745 1968 18.3% 56.2% 2093 30801 32894
TOTAL ADULT 9846 6713 17919 2129 14246 11.9% 54.9% 3673 173835 177508
JUVENILE MATERIALS
jEasy+Reader 1162 1691 2853 122 1624 4.3% 40.7% 1229 22502 23731
jFiction 661 962 1623 391 853 24.1% 40.7% 770 13020 13790
jNonfiction 1232 595 1627 124 1268 6.8% 67.4% 559 18540 19099
jUncataloged items 848 317 539 37.4% 0.0% 309 4383 4692
TOTAL jPRINT 3055 3248 7151 954 4284 13.3% 42.7% 2867 58445 61312
jAudio disc 0 0 0 0 0 0.0% 0.0% 0 0 0
jCompact Disc 35 18 53 1 23 1.9% 66.0% 30 739 769
jAudio book 36 46 62 4 88 4.9% 43.9% -6 423 417
jBooks on Tape 32 12 44 ' I 46 2.3% 72.7% -2 538 536
jVideo 175 149 324 11 174 3.4% 54.0% 150 2341 2491
jGames/Toys 29 3 32 1 43 3.1% 90.6% -11 406 395
jAudio Cassette/Dewey 0 0 0 0 0 0.0% 0.0% 0 74 74
jMusic Cassette 30 43 73 I 56 1.4% 41,1 % 17 642 659
TOTAL jAV 337 271 608 19 430 3.1% 55.4% 178 5163 5341
TOTAL JUVENILE 3392 3519 7759 973 4714 12.5% 43.7% 3045 63608 66653[
CATALOGED AV 2621 2048 4669 754 2398 16.4% 56.1% 2271 35964 38235
TOTAL CATALOGED 13238 10232 23470 2388 17552 10.2% 56.4% 5918 225692
UNCATALOGED ITEMS 2208 714 1408 32.3% 0.0% 800 11751 12551
[TOTAL ADDED* 13238 10232 25678 3102 16960 12.1% 51.6% 6718 237443 244161[
*FY99 totals reflect 7/I/99 - 4/21/99.
FY99 total added through 6/30/99 245211
Uncataloged Materials Sub-Collections
Adult Paperbacks 1228 334 848 27.2%
J Paperbacks 848 317 539 37,4%
Foreign Language (uncataloged) 132 63 21 47.7%
Pamphlets (not counted in totals) 963 0 0 0,0%
Catalogs (not counted in totals)' 178 0 0 0.0%
Directories (not counted in totals) 54 0 0 0.0%
Total Uncataloged 3403 714 1408 21.0%
' July 1999-December 1999 only
IOWA CITY PUBLIC LIBRARY
PERSONNEL RESOURCES
IFY1996 I FY1997 [ FY1998 I FY1999 FY2000
Hours Percent Hours Percent Hours Percent Hours Percent Hours Percent
HOURS WORKED BY:
Permanent staff 84,535 67.2% 83,559 65.7% 83,740 65.8% 82,916 64.5% 88,111 66.1%
Temporary staff 34,112 27.1% 34,982 27.5% 36,202 28.4% 37,675 29.3% 37,729 28.3%
Total Paid by IOPL 118,647 94.3% 118,541 93.3% 119,942 94.2% 120,591 93.8% 125,840 94.5%
Work/Study 1,021 0.8% 2,170 1.7% 945 0.7% 1,268 1.0% 298 0.2%
Special programs 0 0.0% 0 0.0% 473 0.4% 323 0.3% 0 0.0%
Volunteers 5,322 4.2% 5,534 4.4% 5,092 4.0% 5,473 6,271 4.7%
j Volunteers 472 0.4% 514 0.4% 429 0.3% 613 0.5%I 647 0.5%
Total Other Sources 7,204 5.7% 8,573 6.7% 7,405 5.8% 8,024 6.2% 7,390 5.5%
Total Hours Worked I 125,851 100.0%1 127,114 100.0%1 127,347 100.0%~ 128,614 100.0%I 133,230 100.0%
Hours in FTE 60.5 61.1 61.2 61.8 64.1
Total Hours Open 3,199 3,222 3,217 3,237 3,261
Hours worked per 39.3 39.5 39.6 39.7 40.9
Hours Open
Number Volunteers 203 270 247 155 208
Hours per Volunteer 26.2 20.5 20.6 35.3 30.1
Distdbution: I copy annual report, 1 copy notebook 2C
45
LIBRARY SERVICES: FY00 COMPARED TO FY99
YEAR LAST P'CENT
TO DATE YTD CHANGE
BUILDING SERVICES: Provide library facilities,
materials, equipment
A. BUILDING USAGE
Total hours open 3,261 3,237 0.7%
People into the building 599,519 604,779 -0.9%
Average number per hour 183.8 186.8 -1.6%
B. MEETING ROOMS
Number of non-library meetings 1,133 862 31.4%
Estimated attendance 26,902 23,380 15.1%
Equipment Set-ups 386 321 20.2%
Group Study Room Use 768 1,146 -33.0%
C. EQUIPMENT USAGE
Photocopies by Public 121,962 147,533 -17.3%
Pay for Print Copies 23,459 0 0.0%
D. IN-BUILDING USE OF MATERIALS
Materials used from open shelves 937,734 961,823 -2.5%
Videos viewed 7,085 8,664 -18.2%
Multimedia use 4,690 3,745 25.2%
E. PARK 'N' READ, RIDE 'N' READ
Parking stamps issued 5,866 na
Bus Passes distributed 409 na
LENDING SERVICES: Lend materials for home,
school, and office use.
A. TOTAL CIRCULATION 1,125,281 1,154,188 -2.5%
(materials plus equipment; does not
include items circulated in-house)
Average circulation per hour 345 357 -3.2%
B. CIRCULATION BY TYPE OF MATERIAL 1,146,570 1,182,269 -3.0%
(includes mending, lost, bindery, etc)
Adult Materials 804,597 836,056 -3.8%
Children's Materials 340,915 344,528 -1.0%
Percent Children's 29.7% 29.1% 2.0%
Non-Print 447,391 432,710 3.4%
Percent Non-print 39.0% 36.6% 6.6%
Equipment loans 616 926 -33.5%
Undefined 1,058 2,448 -56.8%
46
LIBRARY SERVICES: FY00 COMPARED TO FY99
YEAR LAST P'CENT
TO DATE YTD CHANGE
C. CIRCULATION BY RESIDENCE OF USE 1,135,281 1,154,188 -1.6%
(does not include mending, lost, etc)
Iowa City 887,169 893,170 -0.7%
Johnson County (rural) 87,583 94,933 -7.7%
Johnson Co as % of all 7.8% 8.2% -5.4%
Coralville/Reciprocal 55,676 54,466 2.2%
Other Reciprocal 95,440 96,188 -0.8%
Total Reciprocal 151,116 150,654 0.3%
Reciprocal as % of all 13.4% 13.1% 2.9%
Fee Cards 8,752 9,449 -7.4%
Undefined 661 5,982 -89.0%
D. INTERLIBRARY LIBRARY LOANS
Loaned to other libraries 1,223 1,221 0.2%
Percent of requests filled 51.4% 48.5% 5.9%
Borrowed from other libraries 685 767 -10.7%
Percent of requests filled 89.2% 85.6% 4.2%
Books/Periodicals borrowed 635 693 -8.4%
AV/Films borrowed 12 34 -64.7%
State Library discontinued film lending 8/98
E. RESERVES PLACED 29,641 26,694 11.0%
INFORMATION SERVICES: Furnish information,
reader advisory and reference assistance.
a. QUESTIONS ANSWERED 82,576 89,059 -7.3%
Information Desk 59,635 63,304 -5.8%
In person 39,932 42,908 -6.9%
Telephone 19, 196 19,723 -2.7%
Community 475 673 -29.4%
Answers sent by fax 91 220 -58.6%
AV Desk 8,934 9,912 -9.9%
In person 6,290 7,360 -14.5%
Telephone 2,628 2,552 3.0%
Community 16 0 0.0%
Children's Desk 14,007 15,843 -11.6%
In person 12,456 14,399 -13.5%
Telephone 1,497 1,354 10.6%
Community 54 90 -40.0%
B. ELECTRONIC ACCESS
Netscape Use 17,906 18,095 -1.0%
47
LIBRARY SERVICES: FY00 COMPARED TO FY99
YEAR LAST P'CENT
TO DATE YTD CHANGE
Subscription Database Retrievals
Proquest 33,751 0 0.0%
Electric Library 3,573 0 0.0%
C. TOTAL TELEPHONE CALLS RECEIVED 93,768 82,314 13.9%
* new phone system 12/98
Info questions answered by Swbd 202 254 -20.5%
D. PAMPHLETS DISTRIBUTED 29,805 27,358 8.9%
from Lobby Racks
E. STATE AND FEDERAL INCOME TAX
FORMS DISTRIBUTED 99,735 124,940 -20.2%
F. ASSOCIATIONS FILE SOLD 21 22 -4.5%
REMOTE ELECTRONIC SERVICES: Provide a library web site, catalog, and
other electronic resources to remote users
A. CATALOG
Dial-in Access 9,868 17,363 -43.2%
Telnet 1,529 na
Z39.50 Access 44,595 na
WebPac (http) 245,725 na
Total Remote Catalog Access 301,717 17,363 1637.7%
B. SUBSCRIPTION DATABASES
Electric Library 338 na
Proquest (Mag &News Index) 1,074 na
Encyclopedia Britannica 510 na
Reference USA 81 na
C. WORLD WIDE WEB ACCESS
# Hits for Home Page 44,031 0 0.0%
# Successful Hits for Entire Site 742,869 0 0.0%
# User Sessions 84,474 0 0.0%
D. KIOSK ACCESS 60,943 40,030 52.2%
ALERTING SERVICES: Promote awareness of the Library and use of its resources.
A. PUBLICATIONS
New Titles 72 88 -18.2%
Copies printed (including reprints) 134,566 236,437 -43.1%
Distributed to other agencies 5,334 12,904 -58.7%
48
LIBRARY SERVICES: FY00 COMPARED TO FY99
YEAR LAST P'CENT
TO DATE YTD CHANGE
B. NEWSPAPER ITEMS CLIPPED 111 153 -27.5%
C. DISPLAYS 80 67 19.4%
Library 52 42 23.8%
Other Groups 26 22 18.2%
Off-site locations 2 3 -33.3%
D. SPEECHES, RADIO/TV Appearances 53 36 47.2%
E. THE LIBRARY CHANNEL
Messages 414 445 -7.0%
Total ICPL Productions 184 169 8.9%
Programs Cablecast 6,169 3,612 70.8%
Calls/Comments 23 11 109.1%
OUTREACH SERVICES: Provide library service to
people who cannot get to the library building.
A. HOMEBOUND SERVICE
People served 645 587 9.9%
Items Loaned 2,106 2,467 -14.6%
Registered Homebound Users 189 177 6.8%
B. JAIL SERVICE
People served 1,288 1,203 7.1%
Items loaned 2,760 2,959 -6.7%
C. DEPOSIT COLLECTIONS
Locations 14 13 7.7%
Items loaned 661 691 -4.3%
Items added to perm collections 10,608 10,633 -0.2%
D. REMOTE BOOKDROP USE
Number Items Checked In 125,530 0 0.0%
Percent of All Items Checked in 11.1% 0.0% 0.0%
GROUP AND COMMUNITY SERVICES:
Provide library service to groups, agencies, and organizations
A. ADULT PROGRAMS
Library
Number 56 30 86.7%
Attendance 2,057 1,394 47.6%
Outreach
Number 5 1 400.0%
Attendance 3, 175 250 1170.0%
49
LIBRARY SERVICES: FY00 COMPARED TO FY99
YEAR LAST P'CENT
TO DATE YTD CHANGE
B. CHILDREN'S PROGRAMS
Library
Number 292 297 -1.7%
Attendance 19,840 16,371 21.2%
Outreach
Number 119 129 -7.8%
Attendance 2,851 2,821 1.1 %
Dial-A-Story calls 4,616 6,583 -29.9%
C. LIBRARY TOURS AND CLASSES
Number 71 76 -6.6%
Attendance 1,015 1,206 -15.8%
D. CONSULTING FOR AREA GROUPS 7 6 16.7%
CONTROL SERVICES: Maintain library resources through
registration of borrowers, overdue notices, training
in use of equipment and control of valuable materials.
A. LIBRARY CARDS ISSUED 7, 177 7,770 -7.6%
Iowa City 5,497 6, 136 -10.4%
Percent Iowa City 76.6% 79.0% -3.0%
Johnson County 279 244 14.3%
Percent Johnson County 3.9% 3.1% 23.8%
Coralville 534 439 21.6%
Cedar Rapids 66 60 10.0%
Other Open Access 729 819 -11.0%
Total Open Access 1,329 1,318 0.8%
Percent Open Access 18.5% 17.0% 9.2%
Fee Cards 72 72 0.0%
Total Fee Cards in Force 78 69 13.0%
Percent to U of l Students 34.5% 19.9% 72.9%
B. TOTAL REGISTERED BORROWERS 63,595 59,234 10.8%
C. OVERDUE NOTICES
Number sent by Mail 15,509 14,509 6.9%
Number sent by E-mail 1,019 0 0.0%
Total notices sent (mail or eor 16,528 14,509 13.9%
First notices as % of total circulation 1.5% 0.0%
Items searched to verify claim of retl 2,830 1707 65.8%
D. FINES COLLECTED $132,989 $131,922 0.8%
51
FY00 CIRCULATION BY TYPE AND FORMAT
Note: New computer system 6/22/99; no scat breakdown avilable for 4th Quarter, FY99.
FY99 figures are estimated based on FY99 nine month percentages.
CATEGORY YEAR PERCENT LAST PERCENT PERCENT
TO DATE OF TOTAL YTD OF TOTAL CHANGE
ADULT MATERIALS
General fiction/tic express/VVestern 84,679 10.5% 87,924 10.5% -3.7%
Mystery 38,643 4.8% 40,097 4.8% -3.6%
Science fiction 13,318 1.7% 14,307 1.7% -6.9%
Young adult fiction 13,422 1.7% 14,265 1.7% -5.9%
Large print 9,985 1.2% 11,015 1.3% -9.4%
Foreign language books 2,537 0.3% 3,142 0.4% -19.3%
Easy reading for adults 413 0.1% 572 0.1% -27.8%
TOTAL FICTION 162,997 20.3% 171,322 20.5% -4.9%
000 - General/Computers 6,701 0.8% 7,290 0.9% -8.1%
100 - Psych/Philosophy 10,971 1.4% 12,456 1.5% -11.9%
200 - Religion 8,169 1.0% 8,509 1.0% -4.0%
300 - Social Sciences 27,255 3.4% 31,772 3.8% -14.2%
400 - Language 3,235 0.4% 3,282 0.4% -1.4%
500 - Science 10,535 1.3% 10,688 1.3% -1.4%
600 - Applied Technology 62,574 7.8% 69,614 8.3% -10.1%
700 - Art &Recreation 59,654 7.4% 65,440 7.8% -8.8%
800 - Literature 12,977 1.6% 13,571 1.6% -4.4%
900 - History &Travel 28,296 3.5% 31,41 6 3.8% -9.9%
Biography 10,320 1.3% 11,035 1.3% -6.5%
TOTAL NON-FICTION:ADULT & JA 240,687 29.9% 265,073 31.7% -9.2%
Paperbacks, comics 25,286 3.1% 30, 197 3.6% -16.3%
Magazines 13,278 1.7% 16,853 2.0% -21.2%
Pamphlets, Maps, Annuals 693 0.1% 1,198 0.1% -42.2%
Reference,Local/State docs 87 0.0% 93 0.0% -6.5%
TOTAL MISC 39,344 4.9% 48,341 5.8% -18.6%
TOTAL ADULT PRINT 443,028 55.1% 484,736 58.0% -8.6%
Art/Photographs 1,783 0.2% 1,819 0.2% -2.0%
Video (Movies) 156,285 19.4% 156,143 18.7% 0.1%
Compact disc (music) 107,472 13.4% 99,415 11.9% 8.1%
Classed Aud Cassette/Slides/Discs 16,991 2.1% 17,583 2.1% -3.4%
Fiction on Tape 27,763 3.5% 26,944 3.2% 3.0%
N-F Video 44,892 5.6% 42,336 5.1% 6.0%
Adult Multimedia 5,767 0.7% 6,154 0.7% -6.3%
TOTAL NONPRINT 360,953 44.9% 350,394 41.9% 3.0%
TOTAL AV EQUIPMENT 616 0.1% 926 0.1% -33.5%
TOTAL ADULT CIRCULATION 804,597 100.0% 836,056 100.0% -3.8%
52
FY00 CIRCULATION BY TYPE AND FORMAT
Note: New computer system 6/22/99; no scat breakdown avilable for 4th Quarter, FY99.
FY99 figures are estimated based on FY99 nine month percentages.
CATEGORY YEAR PERCENT LAST PERCENT PERCENT
TO DATE OF TOTAL YTD OF TOTAL CHANGE
CHILDREN'S MATERIALS
Fiction 42,406 12.4% 40,692 11.8% 4.2%
Picture: Board,Easy,Caldecott 109,304 32.1% 114,553 33.3% -4.6%
Readers 23,403 6.9% 22,993 6.7% 1.8%
Non-fiction &Biography 54,706 16.0% 59,731 17.4% -8.4%
Paperbacks 14,474 4.2% 12,159 3.5% 19.0%
Magazines/pamphlets 1,472 0.4% 1,459 0.4% 0.9%
Holiday 5,696 1.7% 7,045 2.0% -19.1%
Reference 13 0.0% 86 0.0% -84.9%
Parent/Teacher Center 3,003 0.9% 2,612 0.8% 15.0%
TOTAL CHILDREN'S PRINT 254,477 74.6% 261,330 76.0% -2.6%
Storytime Kits 433 0.1% 594 0.2% -27.1%
Games &Toys 2,984 0.9% 3,950 1.1 % -24.5%
Books on tape 4,265 1.3% 4,556 1.3% -6.4%
Classed Audio Cassettes/Dewey 123 0.0% 126 0.0% -2.4%
Audio Cassette Books 5,897 1.7% 5,263 1.5% 12.0%
Video 54,357 15.9% 52,137 15.2% 4.3%
Children's Multimedia 8,726 2.6% 6,242 1.8% 39.8%
jMusic: CD, Tape, albumn 9,653 2.8% 9,494 2.8% 1.7%
TOTAL CHILDREN'S NONPRINT 86,438 25.4% 82,362 24.0% 4.9%
TOTAL CHILDREN'S 340,915 100.0% 343,692 100.0% -0.8%
ALL CIRCULATION BY TYPE/FORMAT
All Fiction 205,403 17.9% 211,929 17.9% -3.1%
All Non-fiction 295,393 25.8% 324,677 27.5% -9.0%
Picture books &Readers 132,707 11.6% 137,927 11.7% -3.8%
Paperbacks &Comics 39,760 3.5% 42,367 3.6% -6.2%
Magazines 14,750 1.3% 18,298 1.5% -19.4%
Pamphlets/Reference & Misc. 9,492 0.8% 10,985 0.9% -13,6%
TOTAL PRINT 697,505 60.8% 746,183 63.1% -6.5%
Toys 2,984 0.3% 3,962 0.3% -24.7%
Art 1,783 0.2% 1,818 0.2% -1.9%
Video (F & NF) 255,534 22.3% 250,597 21.2% 2.0%
Audio recordings (Music) 117,125 10.2% 108,886 9.2% 7.6%
Books on tape (F & NF) 37,925 3.3% 36,765 3.1% 3.2%
Classed nonprint - other 17,114 1.5% 17,688 1.5% -3.2%
Multimedia 14,493 1.3% 12,398 1.0% 16.9%
Misc NP: camera, story kit 433 0.0% 596 0.1% -27.3%
TOTAL NONPRINT 447,391 39.0% 432,710 36.6% 3.4%
TOTAL AV EQUIPMENT 616 0.1% 926 0.1% -33.5%
TOTAL UNDEFINED 1,058 0.1% 2,448 0.2% -56.8%
TOTAL ADULT MATERIALS 804,597 70.2% 835,293 70.7% -3.7%
TOTAL CHILDREN'S MATERIALS 340,915 29.7% 344,528 29.1% -1.0%
GRAND TOTAL 1,146,570 100.0% 1,182,269 100.0% -3.0%
ICPL TURNOVER RATE: CIRCULATION DIVIDED BY HOLDINGS
FY96 FY97 FY98 FY99 (est) FY2000
Cimulation Holding Turnover Circulation Holding Turnover Circulation Holding Turnover Circulation Holding Tumove~ Circulation Holding Tumove
Rate Rate Rate Rate Rate
ADULT
Adult Fiction 166,312 33,741 4.9 170,228 34,791 4.9 170,096 36,791 4.6 167,261 37,160 4.5 162,997 37,832 4.3
Adult Nonfiction & JA 276,013 77,809 3.5 286,904 81,241 3.5 274,445 84,486 3.2 272,539 84,265 3.2 240,687 86,907 2.8
TOTAL PRINT 442,325 111,550 4.0 457,132 116,032 3.9 444,541 121,277 3.7 439,800 121,425 3.6 403,684 124,739 3.2
Audio Disc 4,766 246 19.4 358 225 1.6 317 222 1.4 324 268 1.2 12 2 6.0
Compact Disc 76,346 6,790 11.2 96,226 7,792 12.3 97,821 8,807 11.1 98,325 9,851 10.(; 107,472 11,097 9.7
Movie Video 134,883 3,682 36.6 147,730 3,793 38.9 150,746 4,227 35.7 152,014 4,047 32.7 156,285 5,122 30.5
NonfictionAV 57,072 7,924 7.2 61,715 8,650 7.1 62,397 9,111 6.8 62,580 9,166 6.8 61,871 9,969 6.2
Fiction on Tape 20,916 1,409 14.8 23,588 1,605 14.7 25,977 1,781 14.6 25,436 2,027 12.5 27,763 2,264 12.3
Art &Photographs 1,827 446 4.1 1,677 446 3.8 1,845 438 4.2 1,868 451 4.1 1,783 442 4.0
Games 314 11 28.5 5 0 NA NA NA NA NA NA NA NA NA NA
AV Equipment NA NA NA 272 37 7.4 1,012 42 24.1 980 43 22.8 616 36 17.1
Multi Media 1,624 149 10.9 4,096 277 14.8 5,053 375 13.5 4,874 455 10.7 5,767 596 9.7
TOTALAV 297,748 20,657 14.4 335,667 22,825 14.7 345,168 25,003 13.8 346,401 26,908 12.9 361,569 29,528 12.2
TOTAL ADULT 740,073 132,207 5.6 792,799 138,857 5.7 789,709 146,280 5.4 786,201 148,333 5.3 765,253 154,267 5,0
CHILDREN'S
Pix Books/Readers 139,828 21,218 6.6 138,095 21,358 6.5 142,416 22,125 6.4 148,636 23,861 6.2 138,403 25,573 5.4
Fiction 41,527 9,452 4.4 41,238 10,097 4.1 40,443 10,737 3.8 39,715 11,524 3.4 42,406 11,523 3.7
Nonfiction (-jA) 57,786 11,676 4.9 56,733 11,970 4.7 58,910 12,489 4.7 59,146 12,803 4.6 54,719 13,236 4.1
TOTAL PRINT 239,141 42,346 5.6 238,066 43,425 5.4 241,769 45,351 5.3 247,497 48,188 5.1 235,528 50,332 4.7
Music CD/Cassette 9,179 1,026 8.9 9,005 1,149 7.8 9,271 1,269 7.3 9,186 1,361 6.7 9,653 1,402 6.9
Audio Book/Cassettes 10,803 896 12.1 10,047 968 10.4 10,235 1,079 9.5 10,349 1,058 9.8 10,285 1,099 9.4
Video 45,520 1,650 27.6 49,720 2,048 24.3 51,647 2,076 24.9 51,652 2,035 25.4 54,357 2,228 24.4
Games/Toys 3,646 223 16.3 4,191 251 16.7 4,096 251 16.3 4,123 262 15,7 2,984 260 11.5
Multimedia 842 70 12.0 3,025 134 22.6 4,617 220 21.0 4,981 310 16.1 8,726 434 20.1
Other 367 31 11.8 537 48 11.2 621 54 11.5 624 64 9.8 433 67 6.5
TOTALAV 70,357 3,896 18.1 76,525 4,598 16.6 80,487 4,949 16.3 80,915 5,090 15.9 86,438 5,490 15.7
TOTAL CHILDREN'S 309,498 46,242 6.7 312,591 48,023 6.5 322,256 50,300 6.4 328,412 53,278 6.2 321,966 55,822 5.8
GRAND TOTAL 1,049,571 178,449 5.9 1,105,390 186,880 5.9 1,111,965 196,580 5.7 1,114,613 201,611 5.5 1,087,219 210,089 5.2
Notes: 1. Adult fiction holdings and circulation include all adult large pdnt.
2. Uncataloged paperbacks are excluded from both adult and children's books.
3. FY99 data is estimated, based on 9 mos of data and 12 mos total circulation figures
Distribution: copy to NB 2A, copy to Annual Report
55
IOWA CITY PUBLIC LIBRARY
0ARD HOLDERS BY PLAOE OF RESIDENCE
July 1, 2000
PLACE NUMBER TOTAL PERCENT
OF CARDS OF TOTAL
IOWA CITY ................................................................................4...7..,.3..1..5.. .................................4..7...,3...1...5. ..................................7...4..:..8.~..
RURAL JOHNSON COUNTY ...................................................................................4.,.5.92 ..................................4..,.5...0..?.. .....................................7..:...1..°(.o...
FEE CARDS 195 0.3 %
This number represents cards for 78families. *
Hills 62
Shueyville 4
Tiffin 3
University Heights 126
JOHNSON COUNTY RECIPROCAL ...................................................................................................................................~..,9...1...9.. .....................................9..:..4.~..
Coralville 4,407
Lone Tree 227
North Liberty 900
Oxford 119
Solon 266
OTHER RECIPROCAL ...................................................................................................................................5...,.3...1..6.. .....................................8.:..4.~..
TOTAL CARDS 63,252 100.0%
· FYO0 is the first year Fee Cards are given to individual family members.
Rural Johnson County
Johnson County 7.1%
Reciprocal
9.4%
Other Reciprocal
8,4%
Fee Cards
0.3%
74.8%
57
MEETING ROOM USE FY00
List is not comprehensive
1000 Friends of Iowa International Meditation Society
6th Judicial District Department Iowa Association of Dispute Resolution
of Corrections Iowa Center for AIDS Resources
6th Judicial District Southern Advisory & Education
Committee Iowa City City High PSTO
ABRAR Iowa City Genealogical Society
Alliance for Girls Soccer Iowa City Green Party
Arc of Johnson County Iowa City Learning Foundation
Arts in New York Iowa City Piano Teachers
Bicyclists of Iowa City Iowa City Police Department
Business and Professional Women Iowa City Pride Committee
of Iowa City Iowa City Swedish Club
Campaign to Elect James Erwin Iowa Civil Rights Commission
Census 2000 Iowa Community Theatre Board
Central Iowa Women's Caucus for Art Iowa Department of Education
Collectivity Movement for Equality Iowa Department of Human Services
Committee to Elect Irvin Pfab Iowa Department of Natural Resources
Community Supported Agriculture Iowa Department of Public Health
Connor Center For Independent Living Iowa Green Party
Daisy Girl Scouts Iowa Pagan Access Network
Dreamwell Theatre Iowa Socialist Party
East Side Artists Iowa Women's Foundation
Eastern College Consortium Iowans for Gore
EF Educational Tours Group Iowans for Peace with Iraq
Englert Civic Theatre - Iowans Saving Our Attractive Rural
Facilities Committee Resources
Environmental Protection Agency Jalandhara
Faith Healing Crusade Johnson County Ambulance
Fireside Consortiums Johnson County Citizens for
Four Oaks Tobacco Free Youth
Friends of Hickory Hill Park Johnson County Coalition
Friends of International Students against Domestic Violence
Governor Vilsack's Office Johnson County Community Network
Grant Wood Area Education Agency Johnson County Democratic
Hate Acts Rapid Response Team (HART) Central Committee
Hidden Acres Homeowners Associations Johnson County Department
Hindu Swayam Sevak Sangh of Public Health
IC Improv Johnson County Empowerment
IC Kickers Soccer Club Provider's Group
International Electrical Brotherhood Johnson County Healing Council
of Workers Bishop Eddie Caldwell
58
Johnson County Labor Party Toastmasters
Johnson County Local Homeless Tobacco Free Iowa
Coordinating Board Transit Study Group
Johnson County MH/DD Services UI Feminist Union, IGLBTU
Johnson County News United Action for Youth
Johnson County State Legislators University of Iowa Animal Coalition
Johnson County Youth Services Committee University of Iowa Counseling Service
Junior Achievement of East Central Iowa University of Iowa' s Amnesty International
KEYES 2000 Victory Temple Apostolic Church of God
Life Tabernacle Volunteer Administrator's Network
Local Homeless Coordinating Board Volunteer Income Tax Assistance Program
Making the Connection (DVIP) West side Neighborhood Association
Mental Health Task Force Yogic Flying Club
Mississippi Valley Association Zeta Phi Beta Sorority, Inc.
of Girl Scouts
National Federation of the Blind,
Old Capitol Chapter
New Horizon
North Corridor Advocates
Office of the State Archaeologist
Overeaters Anonymous
Para-transit Advisory Board
Personal Attendant Legislation Group
Progressives of Iowa City
Public Access Television &
Youth Leadership Program
Public Libraries of Johnson County
Rainbow Literacy Society
Reach for your Potential
Regina Cub Scout Den
Retired Senior Volunteer Program
School of Social Work -
Students, Youth & the Community
SEATS Para-transit Advisory Committee
Senator Joe Bolkcom &
Johnson County Legislators
Sierra Club
Sixth Judicial District
Department of Corrections
Small Business Development Center
Stepping Up Project:
A Campus Community Coalition
Students International Meditation Society
Swedish Club
Teddie Bear Buddies
Temoiguage Theatre
IOWA CITY PUBLIC LIBRARY
FISCAL YEAR 2000 RECEIPTS AND EXPENDITURES BY FUND
. REPLACEMENT/
CITY LIBRARY BOARD CONTROLLED FUNDS ~ RESERVi FUNDS
Enterrise Lost & Open
Dev ~ice Jail Total AV Computer
Percent
ACCOUNT Budget C Da ' of Equipment Replacemt
1630.0 1 I 5 ~92.0 5496.0
~BEGINNIN~BA~NCE II $0a $6,679~ $2,040~ ~9,~5011 $93,12211 $011 $66,4~B $0g $8,53011 $225,92111 ~~ $23,6~11 s eo,os ll
RECEIPTS
TAX DOLORS
CI~ $2,850,538 $0 $0 $0 $0 $0 $0 $0 $0 $2,850,538 79.0% $11,790 $25,000
COUN~ $2~,231 $0 $0 $0 $0 $0 $0 $0 $4,315 $238,546 6.6%
STATEFEDERAL $0 $12,013 $0 $0 $73,220 $15,2~ $0 $0 $0 $100,437 2.8%
FINES/FEES $141,429 $0 $0 $0 $0 $0 $0 $0 $0 $141,429 3.9%
SALES $2,563 $0 $16,112 $0 $0 $0 $0 $0 $0 $18,675 0.5% $302
INTEREST $0 ~80 $57 $1,605 $4,803 $0 $3,126 $0 $292 $10,363 0.3% $1,011 $4,108
GI~S AND ENDOWMENT $0 $0 $0 $0 $0 $0 $108,359 $88,300 $0 $196,659 5.4%
MISC $0 $540 $183 $7,767 $155 $0 $0 $0 $208 $8,853 0.2%
TRANSFERS IN ~,753 $0 $0 $0 $0 $0 $0 $0 $0 $44,753 1.2% $3,000
ITOTAL B $3,273,51411 $13,0331 $16,352B $9,37211 $78,178~ $15,2~ $111,4851 $8e,3~11 S4,8~Sll $3,610,25311 ~ B s~s,eo~ll $29,410~
EXPENDITURES
PERSONNEL $2,359,038 $3,038 $0 $0 $28,847 $0 $3,738 $90,710 $208 $2,485,579 68.2%
COMMODITIES $70,680 $45 $2,090 $210 $119 $2,228 ~,818 $0 $0 $80,190 2.2%
SERVICES &
CHARGES $336,~8 $72 $16,186 $46,223 ~0,956 $5,000 $17,403 $0 $5 ~62,193 12.7%
CAPITAL OUT~Y
BU ILDI NG $3,031 $394 $0 $0 $0 $0 $0 $0 $0 $3,425 0.1%
FUR~EQUIP $56,608 $0 $0 $1,852 $300 $2,755 ~,863 $0 $0 $66,378 1.8% $16,479 $56,321
LIBRARY
MATERIALS $351,019 $0 $0 $0 $0 ~,653 $88,672 $0 $3,872 $448,216 12.3%
TRANSFERS OUT $96,790 $0 $0 $0 $0 $0 $0 $0 $0 $96,790 2.7% $86,446
BTOTAL ~ $3,273,514~ $3,54911 $18,27611 ~8,285~ $70,222~ $14,636B $119.494~ $90,71011 S4,0e511 $3,642,77ql 1~.0%~ ~ $~6,479Jl $142,76711
~ENDING BA~NCE I $01 $16,163~ $~611 $10,237~ $101,078~ $56811 $5S,39~11 -$2,4~011 $9,26O11 $193,40311 [~L $66,724~
Notes to FY2000 RECEIPTS & EXPENDITURES BY FUND
1630.0 - Operating Budget - City tax dollars as receipts are computed by subtracting all other receipts from total expenditures. The balance equals
tax dollars to support the library. The library levy is included. County tax dollars reflect the County's payment for service to rural residents. Transfers
in funds from cable TV franchise fee which supports some Library Channel related costs.
385 - City Capital Budget - As approved by Council, the City transferred $60,000 in this fund to cover architect's professional fees.
1638.1 - Regional Reference Office - The library rents office space and use of the reference collection to the East Central and the Southeastern
Regional Library Systems for back-up reference service to eastern Iowa public libraries. Part of the contract fees is used to reimburse the library costs
of supplying substitute staff, Due to drop in use of this service, FY00 is the last year for this contract.
1638.2 - Enterprise Fund - Most revenue except interest is from sale of photocopies, microfilm copies, electronic printing, copies of library-produced
association file and newspaper index, and miscellaneous counter supplies. In recent years income from copying has decreased. In FY99 new pay for
print based on a debit card system was begun and one public copier dropped. In FY01 expenses for the administrative copy machines will come from
the operating budget.
1638.3 - Lost & Damaged - Fees to the collection agency for retrieving long overdue fines and fees are paid from this account. Accumulated funds in
this account were used in FY00 to fund architect fees in addition to the City allocation.
1638.4 - Open Access - This is a state program that reimburses reciprocal borrowing. Income is earned one year and spent the next. Ongoing staff
expenses for .75 FTE are paid for from these funds and special projects approved by the Library Board.
5311.1-8 - Gifts & Bequests - Miscellaneous gifts, income from a trust, and the Foundation's annual fund gift are deposited in this account.
5311.9 - Development Office Salaries - Friends Foundation fund allocated to personnel expenses of the Development Office are deposited here.
Negative balance in FY00 is due to an extra pay period in FY00.
5353.0 - Jail Fund - Money comes from the County. All purchases are for materials for the jail's library and for newspapers and magazines for each
cell block.
1692.0 - AV Equipment Replacement Fund - Combined with CableVideo Replacement Fund in FY96. Funds are used to buy AV and cable
equipment replacements.
1696.0 - Computer Reserve Fund - This fund allows for replacement of outdated or damaged computers, peripherals or software to maintain the
equipment required to provide library services.
lib\admin\notesr&e.doc
IOWA CITY PUBLIC LIBRARY
EXPENDITURES FOR LIBRARY MATERIALS
FIVE YEARS (FY96-FY2000)
FISCAL YEAR 1996 FISCAL YEAR 1997 I FISCAL YEAR1998 FISCAL YEAR 1999 I FISCAL YEAR 2000
SPENTI P'CENT SPENT I P'CENT SPENT I P'CENT SPENT I P'CENT SPENT I P'CENT
ADULT PRINT
9610 - Books 163,842 43.9% 175,801 43.3% 172,779 42.7% 171,807 40.9% 169,139 38.0%
9650 - St. Orders 30, 172 8.1% 38,581 9.5% 37,635 9.3% 44,064 10.5% 41,024 9.2%
9660 - Serials 40,097 10.7% 37,409 9.2% 37,320 9.2% 42,829 10.2% 67,878 15.3%
TOTAL 234,111 62.7% 251,791 62.0% 247,734 61.2% 258,700 61.6% 278,041 62.5%
Adult Electronic Reference 7,356 2.0% 28,025 6.9% 27,822 6.9% 34,300 8.2% 30,848 6.9%
ADULT AUDIOVISUAL
9623 - Music CD's 14,987 4.0% 11,900 2.9% 14,873 3.7% 14,778 3.5% 13,658 3.1%
9622 - Fiction on Tape 14,611 3.9% 12,058 3.0% 12,094 3.0% 13,088 3.1% 14,998 3.4%
9636 - Video Movies 11,730 3.1% 12,384 3.1% 11,793 2.9% 12,437 3.0% 11,879 2.7%
9635 - Art 2,599 0.7% 3,351 0.8% 3,874 1.0% 3,926 0.9% 4,243 1.0%
9641 - Multimedia 5,000 1.3% 4,739 1.2% 4,965 1.2% 4,470 1.1 % 5,464 1.2%
9645 - Nonfiction Audio 9,208 2.5% 6,066 1.5% 3,708 0.9% 5,042 1.2% 4,491 1.0%
9644 - Non-Fic Video/Misc 16,335 4.4% 12,901 3.2% 12,107 3.0% 10,870 2.6% 13,040 2.9%
TOTAL 74,470 20.0% 63,399 15.6% 63,414 15.7% 64,611 15.4% 67,773 15.2%
TOTAL ADULT 315,937 84.6% 343,215 84.6% 338,970 83.7% 357,611 85.1% 376,662 84.7%
CHILDREN'S
9610 - Books 43,487 11.7% 46,960 11.6% 51,367 12.7% 47,310 11.3% 51,120 11.5%
9620 - Audiovisual 12,816 3.4% 13,693 3.4% 12,884 3.2% 12,482 3.0% 13,682 3.1%
9650 & 9660 - St. Orders & Serial,. 994 0.3% 2,013 0.5% 1,868 0.5% 2,602 0.6% 3,144 0.7%
TOTAL CHILDREN'S 57,297 15.4% 62,666 15.4% 66,119 16.3% 62,394 14.9% 67,946 15.3%
OPERATING BUDGET 359,775 96.4% 323,415 79.7% 340,592 84.1% 345,967 82.4%I 351,283 79.0%
ENDOWMENT and GIFTS* 70, 162 17.3% 50,358 12.4% 74,038 17.6%; 88,672 19.9%
Special Funds 13,459 3.6% 12,300 3.0% 14, 139 3.5% 0.0%I 4,653 ** 1.0%
GRAND TOTAL ' I $373,234 100% $405,881 100%1 $405,089 100%1 $420,005 100%1 $444,608 100%
*General Endowment broken out FY97 and FY98,
Combined starting FY99
** Enrich Iowa
IOWA CITY PUBLIC LIBRARY INCOME FROM FUND RAISING
FISCAL YEAR ($) CUMULATIVE
FUN D 1983 1992 '1993 1994 1995 1996 1997 1998 1999 2000 TOTAL
FROM 83
FRIENDS
Annual Gift* $10,000 $15,000 $16,000 $16,000 $19,100 $17,300 $17,000 $13,000 $10 200 $13,900 $241,000
Support of DO $10,500 $11,425 $2,250 $2,550 $2,650 $2,850 $3,000 $3,400 $3,800 $59,683
Subtotal 1 $10,000 $25,500 $27,425 $21,650 $21,650 $19,950 $19,850 $16,000 $13,600 $17.700 $300,683
FOUNDATION
Endowment Income - Unrestricted $42,780 $44,900 $47,250 $49,200 $50,676 $52,200 $55,370 $56,250 $96,395 $604,311
Endowment Income - Restricted $1,635 $2,228 $3,266 $3,597 $4,472 $6,705 $6,870 $9,554 $10,575 $53,688
Support of DO $31,500 $44,250 $57,740 $60,070 $64,000 $95,400 $98,850 $95,863 $155,528 $781,696
Subtotal 2 $0 $75,915 $91,378 $108,256 $112,867 $119,148 $154,305 $161,090 $161,667 $262,498 $1,439,695
OTHER GIFTS
G & B Designated $1,911 $21,562 $7,094 $44,019 $54,168 $26,621 $36,906 $91,833 $23,549 $26,632 $405.790
G & B Undesignated $4,420 $7,943 $6,629 $190 $57 $10,218 $9,470 $6,385 $20.078 $8,502 $122,246
G & B In-Kind $4,257 $6,187 $2,552 $5,043 $6,832 $1,010 $10,100 $6,882 $298,010
Subtotal 3 $6,331 $33,762 $19.910 $44,209 $56,777 $41,882 $53,208 $99,228 $43,727 $42,016 $826,046
GRAND TOTAL $16,331 $135,177 $138,713 $170,715 $191,294 $180,980 $227,363 $276,318 $218,994 $322,214 $2,566,424
lib~annlgis .rpt.~ibincomcht.dec
FUNDRAISING SUMMARY FUND YEAR ($)
CUMULATIVE
FUND 1983 1992 1993 '1994 1995 t 996 '1997 1998 1999 2000 TOTAL
FROM 83 o'~
-4~
SUSTAINING
Cash $21,551 $49,000 $62,146 $54,245 $64,173 $58,678 $80,395 $86,524 $81,534 $100,077 $898,533
Designated $1,500 $30,332
$4,724
In-Kind
Subtotal I $21,551 $49,000 $63,646 $54,245 $64,173 $58,678 $80,395 $86.524 $81,534 $100,077 $933,589
FRIENDS $106,607
Mem berships $1,439 $16,437 $735
Booksales $9,597 $8,930 $7,003 $5,195 $6,867 $8,409 $8,350 $7,427 $15,487 $13,900 $163,960
Subtotal 2 $11,036 $25,367 $7,738 $5,195 $6.867 $8,409 $8,350 $7,427 $15,487 $13,900 $270,657
UNRESTRICTED ENDOWMENT
FREE PUBLIC LIBRARY $10,802 $6,993 $4,153 $3,467 $1,688 $610 $855 $370 $250 $112.849
GREEN $125,000
HUMANITIES
Cash $30,490 $32,038 $59,632 $18,555 $13,498 $32,950 $16,863 $7,181 $10,795 $713,968
$1,074
Designated $12,257
In-Kind $300 $300 9,884
NEWSOME/WESTGATE $1,856 $3,787 $2,884 $5,213 $1,240 $650 $100 $1 O0 $100 $25,205
YEAR 2000 $1,935 $905 $1,490 $3,293 $500 $150 $658 $1-25 $11 895
Subtotal 3 $0 $45,383 $43,963 $78,403 $30.528 $16,926 $34,360 $18,477 $7,651 $11,020 $1,002,248
RESTRICTED ENDOWMENT
CHILDREN'S MEMORIAL $50 $725 $550 $350 $300 $350 $150 $235 $5,947
DETWILER $375 $625 $1,400 $350 $500 $590 $500 $500 $250 $6,565
HOLOCAUST $200 $200 $200 $250 $200 $1.050
JOHNSON COUNTY BAR ASSOCIATION $1,000 $11,000
LOTTMAN $1,060 $615 $700 $150 $100 $150 $50 $9,930
MCDONALDS LITERACY FUND $2.000 $2,000 $2,000 $2,000 $10,000
SHIVE $475 $5,060 $3,875 $4,600 $'1,130 $438 $650 $3,200 $100 $26,228
TADASHI PIANO FUND $120 $197 $3~448
WEBER/LIONS $1,000 $1,082 $1,000 $8,882
EGGERS $9,150 $1,215 $1,459 $125 $300 $100 $12,349
Richerson Fund $2,855 $1,550 $1,050 $1,200 $1,100 $7,755
Intellectual Fund $770 $770
Subtotal 4 $0 $5,080 $10,504 $17,875 $8,865 $7.364 $4,403 $3,700 $6,235 $1,450 $103,974
ENDOWMENT FUNDS TOTAL (Subtotals 3 + 4) $0 $50,463 $64,467 $96,278 $39,393 $24,290 $:~8,,763 $1,106,222
FAMILY CONCERT PROGRAM $10,286
Cash $425 $5,021 $481
In-Kind
SPECIAL PROJECTS $7,209 $8,205 $9,420 $8,500 $13,683 $9,000 $63,756
Subtotal 5 $0 $7,634 $13,226 $9,420 $8,500 $13,683 $9,000 $74,523
OTHER GIFTS
G & B Designated $1,911 $21,562 $7,094 $21,264 $30,556 $28,521 $36,906 $91,833 $23,549 $26,632 $361,343
G & B Undesignated $4,420 $7,943 $6,629 $300 $10,281 $9,470 $6,385 $10,078 $8,502 $122,892
G & B In-Kind $4,257 $6,187 $6,173 $2,552 $1,344 $6,832 $1,010 $10,100 $6,882 $41,484
Subtotal 6 $6,331 $33,762 $19,910 $27,737 $31,108 $40,083 $53,208 $99,228 $43,727 $42,016 $531,719
GRAND TOTAL $38,918 $166,626 $158,987 $192,875 $182,569 $180,980 $180,716 $229,039 $218~994 $168~463 $2,916,710
lib%annlgls.rpL~undraisumchLd~c
65
STAFF ROSTER - JULY 1, 2000
PERMANENT STAFF
Administration Information Services
*Susan Craig *Maeve Clark
*Elizabeth Nichols Stevie Andrew
Beth Daly Barbara Black
Martha Lubaroff Todd Brown
Children's Services Jeanette Carter
*Debb Green Susan Craig
Shalar Brown Linda Dyer
Deborah Dunn Beth Fisher
Sara Glenn John Hiett
Katherine Habley Kara Logsden
Nancy Holland Kathy Mitchell
Craig Johnson Maintenance
Elizabeth Nichols *Edward Arensdorf
Circulation Services Jonathan Beam
*Heidi Lauritzen Paul Giddings
James Armbrust James Moxley
Terri Byers Systems Support
Susan Craig *Elizabeth Nichols
Beth Daly Patrice Bartling
Mary Estle-Smith Barbara Black
Rebecca Kessler Greg Kovaciny
Elizabeth Nichols Diana Morris-Jarvis
Larry Parks Romona Murrell
Ron Prosser Hal Penick
William Reese Diane Sunshine
Valeria Schnor
Wendy Weidlein Technical Services
Deb Wyjack *Barbara Black
Stevie Andrew
Community and Audiovisual Sara Glenn
Services Craig Johnson
Rebecca Kessler
*Kara Logsden
Sara Brown Diana Morris-Jarvis
Maureen Delaney Romona Murrell
Beth Fisher Larry Parks
Jean Hagen Diane Sunshine
Charlie Koenigsaecker Wendy Weidlein
Todd Leach Permanent Staff who Left
Development Office Prior to July 1
*Larry E. Eckholt Robin Beery - 8 yrs.
Robert Benjamin - 5 mos.
Kate Milster Robert McBurney - 1¼ yrs.
Joseph Prescher- 6 mos.
Terry Hall- 17 yrs.
Transferred to substitute position
*Administrative Staff Gloria Deanne Wortman - 19 yrs.
NOTE: People who work in more than one Division or Department are listed more than once.
(continued)
66
HOURLY PAY STAFF: (as of 7/1/2000)
This list includes current hourly pay employees and those who worked at the library longer than 6
months during the past year. This is the core of our 16.4 FTE hourly-pay staff.
*Amanda Ash - 11 mos Bonnie Larsen-Dooley - 4% years
Heidi Atkins - 1¼ years *Molly Leefers - 7 mos
*Jennifer Baek - 2¼ years Steve Marsden - 17% years
Hayley Barker- 1 year Joy Misra - 1 mo
Natalie Benton - 1 mo Catherine Moore - 3 years
Julia Blair- 8¼ years Lysa Moore- 1 year
*Scott Blickhan - 1¼ years *Tracy Mosman - 12¼ years
*Michael Bolgren - 1 year James O'Gorman - new
*Jennifer Bradshaw- 7 mos Mary O'Malley - 1% years
*Angela Brotherton - 7 mos Kristin Owens - 3 mos
Natalie Brown - 1 ~ years Christy Page - new
*Gillian Cochrane - 7 mos *Amy Pannkuk - 11 mos
*Amy Culberg - 1¼ years Benjamin Partridge - 4 mo
*Sarah Davis - 2 years Irene Patil - 13~ years
*Derek Doan - 2 years Jack Peppie - 7¼ years
Michelle Dralle - 11 years *Jacob Peterman - 6 mos
Nathan Erickson - 1 mo Amy Poague - 10 mos
*Kimberly Faux - 2% years Sharim Rainwater - 2% years
Erica Fering - 1% years Jamal River- 4¼ years
Laure Fredenburg - 10 mos Liz Rolfsmeier- 1% years
Bill Friedman - 1% years *Rina Russell- 10 mos
John Gaffney - 7 mos Rebecca Schmidt - 1 mo
Chris Gerken - 1 mo Ryan Sehr- 1 year
*Michael Green - 11/2 years Jeff Shannon - 1% years
T. Green - 1 mo Ardis Sillick - 1¼ years
Archie Greene - 8% years Donna Smith - 1 mo
Ryan Greenlaw- 1 year *Sara Staker- 1 year
Georgia Heald - 8 years *Emily Stebing - 1 year
Kathleen Henderson - 15% years *Tyler Steward - 1 year
Jeff Jacobson - 9 mos Betty Thomas - 1¼ years
*Amber Johnson - 2¼ years Victoria Vallejos - 1% years
*Julie Jones - 1 year *Julia Venzke - 1% years
Barbara Jordan - 1 year Monica Vernon - 6 mos
*Natasha Kahn - 1 year Jane Vogt - 3 mos
*Philip Kirk - 6 mos Jessica Walsh - 1 mo
*Greta Knievel - 9 mos Christine Waiters - 9 years
Nilsa Knievel - 1 mo *Ashly Wilson - 6 mos
*Not on current payroll
(7-00)
admin~anngls.rpt~stfrstr.wdoc
FY2000 Staff Continuing Education 67
Start Name of Staff Name of Workshop [
7/13/99 Daly Kirkwood Access Workshop
7/13/99 Logsden State Library Grant Writing Workshop
7/19/99 Lubaroff, Nichols Orientations
7/20/99 Logsden Microsoft Access Training
7/26/99 Green, Habley, Holland, Daly City Customer Service Training
8/2/99 Craig, Nichols Access Software Training
8/2/99 Kovaciny, Nichols Excel Training
8/16/99 Kovaciny, Penick Netware 5.0
8/30/99 Johnson, Kovaciny Access I
8/31/99 Hiett Access Software Training
9/1/99 Johnson, Kovaciny Access Software Training
9/3/99 Black, Henderson, Morris-Jarvis, Parks, Weidlein OCLC Training
9/14/99 Armbrust, Estle-Smith, Hiett Basic Word Training
9/15/99 Craig, Prosser Excel Training
9/15/99 Reese, Schnor Word Training
9/20/99 All Permanent Staff Iowa City Diversity Training
9/21/99 Black, Henderson, Morris-Jarvis, Murrell, Parks, Weidlein III Serials Module
9/21/99 Byers, Lauritzen, Wyjack, Dyer Basic Word Training
9/23/99 CAVS Staff Materials Booking Training
9/28/99 Nichols Entre Business Solutions Summit
9/29/99 Estle-Smith, Reese Dealing with Upset Citizens and the Public
10/7/99 Habley, Holland IBBY Conference
10/7/99 Johnson, McBumey, Penick Word II
10/12/99Black, Sunshine, Glenn, Various Staff Intellectual Freedom Festival Lunch
10/13/99Craig, Lubaroff, Lauritzen, Nichols, Andrew, Fisher ILA Annual Conference
10/17/99Craig Innovative Public Library Directors' ReUeat
10/18/99Kovaciny, McBurney, Nichols Intermediate Access
10/19/99Leach ICN Scheduling and Training
10/25/99Andrew, Fisher, Hiett, Johnson, Dyer, Sillick, Mitchell, First Search Workshop
Glenn, Carter, Patil, Blair, Logsden, Craig, Brown, Clark,
Logsden, Fisher
10/27/99 Nichols, Lubaroff, McBurney Excel II Training
10/30/99 Nichols Festival of books
11/1/99 Craig, Nichols Word II
11/8/99 Lauritzen Circulation Managers &Staff Are Library
Leaders
11/9/99 Andrew, Carter, Brown, Byers, Fisher, Logsden, Brown Readers' Advisory Workshop
11/10/99 Black, Morris-Jarvis Excel II Training
11/17/99 Black, Morris-Jarvis, Sunshine, Andrew, Johnson, Glenn OCLC Training
11/19/99 Fisher, Green, Kovaciny, Lubaroff, Weidlein Soaring to Excellence ALA Teleconference
12/1/99 Logsden Regional Telecommunications Council
12/3/99 Sunshine, Andrew, Black, Mords-Jarvis, Glenn, Johnson III Training on Cataloging Systems
12/6/99 Nichols, Kovaciny, Logsden, Fisher, Lubaroff Advanced Word 97
12/10/99 All Staff Inservice Day
68
IOWA CITY PUBLIC LIBRARY FY2000 Continuing Education page 2
Inservice Day Session Titles: Generations in the Workplace
Enforcing the Library Conduct Policy: Dealing with Difficult Patrons
Cancer Detection and Treatment
Meet the Library' s Newest Electronic Databases
Fresh Answers to Stale Questions
Powerpoint Lite
Reduce Stress and Increase Vitality with Tai Chi
Library Ghost Stories
1/7/00 Craig ILA Conference Planning
1/11/00 Daly, Nichols, Penick, Kovaciny Advanced Excel
1/14/00 Fisher, Lubaroff Soaring to Excellence
1/21/00 Holland ECRL Partnerships
1/26/00 Logsden Iowa Commission for the Blind
2/3/00 Carter, Dyer, Hiett, Mitchell Logsden, Fisher Census 2000 Workshop
2/7/00 Nichols Word Refresher
2/16/00 Clark Lunch at the Library
2/17/00 Leach, Fisher Student Government Day
2/23/00 Habley, Brown, Glenn ICN Class - Best Books for Kids and YAs
2/28/00 Daly, Lubaroff, Logsden Advanced Word
2/28/00 Black, Nichols, Kovaciny Powerpoint
3/6/00 Logsden Advanced Word
3/6/00 Nichols, Kovaciny, Black Powerpoint
3/11/00 Habley Books Have It Conference
3/15/00 Green Summer Reading Program Workshop
3/20/00 Nichols, Kovaciny, Penick, Bartling Access Advanced
3/29/00 Black, Green, Nichols PLA Conference
4/5/00 Penick, Kovaciny Access 97 Class
4/7/00 Nichols CLP: Transportation or Community
Development
4/13/00 Delaney, Brown Support Staff Conference
4/19/00 Brown, Leach Photoshop Workshop
4/19/00 Clark CLP Alumni Education Committee
4/27/00 Glenn, Habley Hazel Westgate Lecture
4/27/00 Habley, Glenn Heartland AEA Author Conference
4/29/00 Black, Morris-Jarvis, Lauritzen, Nichols, Penick Innovative Users Group
5/1/00 Penick, Nichols Iowa Users Group
5/17/00 Brown, Leach Adobe Illustrator Class
5/22/00 Logsden, Fisher Iowa City Telecommunications Commission
5/24/00 Brown, Leach Adobe Illustrator Class
5/25/00 Eckholt PageMaker training
6/1/00 Black OCLC Preconference: Meta Data
6/1/00 Craig Communication Skills with Sue Silk
6/7/00 Black, Glenn Evaluting Websites
69
STATE LIBRARY OF IOWA
2000 PUBLIC LIBRARY GENERAL INFORMATION SURVEY
(July 1, 1999-June 30, 2000)
Part !-General Information
Information in this section will be used to identify the library and to ensure that the data reported for the library is listed correctly in the Iowa
Public Library Statistics. Enter data in boxes with double lines.
1. City [ Iowa C i ty [
2. County I Johnson County
3. Region Note: Use two-character abbreviation only
4. Acmal Name of Library i Iowa City Public Library
5. Library Director/Administrator I SUSan Craig
Line 3 REGION. Use the two-character abbreviation only. Use the abbreviation for your region. CE=Central, EC=East Central, NC=North
Central, NE=Northeast, NW=Northwest; SE-Southeast, SW=Southwest. If you are not sure in which region you are located, please
call the State Library (1-800-2484483) for help.
Line 4 ACTUAL NAME OF LIBRARY. Put the name of your library (for example: Carnegie-Stout Public Library).
Line 5 LIBRARY DIRECTOR/ADMINISTRATOR. This is the name of the person hired to be responsible for operating the library.
Part !l-Staff
INCLUDE UNFILLED POSITIONS IF A SEARCH IS CURRENTLY UNDERWAY. INCLUDE ALL EMPLOYEES PAID BY THE LIBRARY.
Positions by Number and FTE
6. Paid Librarians I 16 I 7. Paid Librarians FTE I 14.75 I
8. All Other Paid Staff I [~D~ 0 I 9. All Other Paid Staff FTE I 4 5.3 7 I
Lines 6-9 FULL-TIME EQUIVALENT EMPLOYEES. Report figures as of the last day of the fiscal year. To ensure comparable data, 40
hours per week has been set as the measure of full-time employment for this survey. To compute full-time equivalents (FTE)
of employees in any category, take the number of hours worked per week by all employees in that category and divide it by 40.
When figuring the Full-Time Equivalents (FTE), carry your figure to two decimal places, but no more than two. Examples: ABC
Library has 2 librarians and 1 clerical employee. One librarian works 20 hours per week, the other works 6. Examples of Lines
6-9 would look like this:
Line 6-7 PAID LIBRARIANS. 2 00.65 The 00.65 was the result of dividing 26 total hours by 40.
Persons with the title of librarian do paid work that usually requires professional training and skill in the theoretical or scientific
aspects of library work, or both, as distinct from its mechanical or clerical aspect. Staff members are considered librarians if they
do professional library work such as administration, reference, cataloging, or selection.
Line 8-9 ALL OTHER PAID STAFF. 1 00.13 The 00.13 was arrived at by dividing 5 hours by 40.
This includes all other FTE employees paid from the reporting unit budget, including plant operations, security, and
maintenance staff For example, a clerical worker who works 5 hours per week is. 13 FTE.
Form No. 259-2081 Rev 5/00 Public Library General Information Survey 1
7O
Levels of Education
Total FTE
10. Masters of Library Science I14.75 ~
11. Other College Degree (2 or 4 year) (exclude #10) ]15.2 0 ]
12. High School Graduate (exclude #10 and #11) I213.60 ]
Line 10-12 LEVELS OF EDUCATION Use the directions above (6-9) to compute full-time equivalents (FTE) for each level of education.
FTE is reported only at the highest level of education completed and not included again for the other levels completed.
Volunteers
13. Number of Volunteers I 2 0 fB [
14. Annual Total Number of Hours Worked by Volunteers I ]
Line 13 NUMBER OF VOLUNTEERS. Report unpaid library workers. Do not include Green Thumb employees or employees paid
by another agency.
15. Education Level Achieved by Director (check one)
Masters in Library Science × Two-year college degree
Other Masters Degree Some college
Bachelors in Library Science High School Graduate (or equivalent)
Other Bachelors Degree Did not graduate from High School
Certification ~
16. Is the library director certified by the State Library? (Y or N) ** y
17. Number of other staff members certified? 19
Part Ill-Library Income
Show all sources of funds for 1999-00.
REPORT ALL INCOME AS WHOLE DOLLARS ONLY; OMIT CENTS. If your library does not have an item in its budget or if the
information is not available, enter NA. Include any funds carried over from the previous year. Enter each source of income on only one
line, e.g. if fines and/or fees are included in Line 18, enter "0" in Line 41.
For each line, enter the amount of income received and the amount actually expended (operating income, see explanation for Line
44-48).
Form No. 259-2081 Rev 5/00 Public Library General Information Survey 2
71
Total Governmental Income
Received Actually Expended
City Appropriation 18a. $2,895,291 lSb. $2,895,291
Special City Appropriation for Capital Outlay 19a. 19b.
County Appropriation, Enter Name of County 20a. d 0 h rl s 0 Iq 20b.
County Appropriation, Enter Amount ($) 21a. 234,231 21b. 234,231
County Appropriation, Enter Name of Other County 22a. 22b.
Other County Appropriation, Enter Amount ($) 23a. 23b.
Federal Assistance 24a. 0 24b.
Access Plus, Open Access 25a. 73,220 25b. 70,222
Enrich Iowa 26a. 15,204 26b. 14,636
State of Iowa Revenues 27a. 27b.
Income from Other Contracting Cities 28a. 28b.
Other Govemmental Revenue RR0 & Oa i ] 29a. 16. 328 29b. b634
Line 18, 20-23 LOCAL GOVERNMENT SOURCES. All tax and non-tax receipts allocated by the city (Line 18) or county (Line 20-23)
of the public library, and available for expenditure by the public library. Do NOT include here the value of any contributed
or in-kind services and the value of any gifts and donations, fines or fees. In-kind is the provision of services by another
agency in place of some cash support, such as a situation in which the city pays the electricity for the library, but not out
of the library budget.
Line 19 CAPITAL OUTLAY. All income from the city budgeted for fixed assets or additions to fixed assets, except for the
purchase of library equipment. Include income budgeted for sites, buildings, additions to buildings and furnishings.
Line 20-23 COUNTY APPROPRIATION. List the county from which you receive the majority of funding on Line 20-21, with the
name of the county and the amount received. List the county from which you receive other funding on Line 22-23, with
the name of the county and the amount received. If funding is received from more than 2 counties, list additional counties
and amounts on a separate attachment.
Line 24 FEDERAL ASSISTANCE. All revenue received from Federal sources.
Line 25 OPEN ACCESS and ACCESS PLUS. Include payments received for participation in the Open Access and Access Plus
programs.
Line 26 ENRICH IOWA. Include payment received from Enrich Iowa.
Line 27 STATE OF IOWA REVENUES. Include any state funds other than Open Access, Access Plus, or Enrich Iowa.
Line 28 INCOME FROM OTHER CONTRACTING CITIES. Include all funds from contracts for service with other cities, not
including your own.
Line 29 OTHER GOVERNMENTAL REVENUES. All funding, for services rendered, from governmental sources other than those
listed in lines 18-28.
Form No. 259-2081 Rev 5/00 Public Library General Information Survey 3
72
Total Non-Governmental lncome
Received ACtually Expended
List Grants (#30) Individually, by Title and Amount 31. I [
32-39. List other grants and amounts
oth : 42 .I$aa,76 142b. 66,s6xI
Line 30 OTHER GRANTS (Total). The total revenue from non-governmental grants. A grant is a sum of money given as financial
assistance and intended to foster research or innovative projects.
Line 31 LIST GRANTS. List each grant received and the amount of the grant.
Line 40 ENDOWMENTS AND GIFTS. Repqrt all girls and donations of money from all sources, other than grants (Line 30). Include
interest on girls of money. Do NOT include the value of girls and donations of books or other library materials and equipment.
Line 41 FINES AND FEES. Report all income from overdue fines, non-resident fees, photocopy fees, equipment rental, etc.
Line 42 OTHER INCOME. Report all income other than that given in Lines 30-41. Do NOT include the value of any contributed service
or the value of "in-kind" girls and donations.
Line 43 BALANCE IN SAVINGS OR TRUST ACCOUNTS. Report the balance held at the end of the year. Interest on these accounts
should be included in Line 40.
Operating Income
44. Local Government Operating Income (#18b,21b,23b,28b,29b) spent for operating I $3,137,156
45. State Government Operating Income <#25b,26b,27b) spent for operating costs 1$84,858 !
46. Federal Govemment Operating Income (#24b) spent for operating costs I ' I
47. Non-Governmental Operating Income (#30b, 40b-42b) spent for operating costs I $418,194
48. Total Operating Income (#44-47) spent for operating costs ~ $3,640,208 I
Line44-48 OPERATING INCOME. Operating income is 1999-00incomewhichwasusedtooperatethelibrary in 1999-00. Report only
income used for operating expenditures. If the library received $30,000 in income from all sources but only spent $25,000 for
standard operating expenditures, the operating income would be $25,000. Include federal, state, or other grants which were used
for operating expenditures. Do not include: income for major capital expenditures; contributions to endowments unspent in
fiscal year 2000; income passed through to another agency; income such as girl funds or city income placed in a Trust and'
Agency account; or any funds unspent in the previous fiscal year.
Line 44 OPERATING INCOME FROM LOCAL GOVERNMENT. Report tax and nontax receipts allocated by the community, district,
or county of the public library and available for expenditure by the public library. Do not include here the value of any
Form No. 259-2081 Rev 5/00 Public Library General Information Survey 4
73
contributed or in-kind services and the value of any gifts and donations, fines, or fees. Calculate operating income as follows:
(a 1 ) Calculate the amount of city appropriation (Line 18b) which is operating income __.;
(a2) Calculate the amount of county appropriation (Line 2 lb,23b) which is operating
income ;
(a3) Calculate the amount of other govemment revenue (Line 28b,29b) which is operating income .;
®Add al, a2 and a3 to find the total operating income from local government . Enter on Line 44.
Line 45 OPERATING INCOME FROM STATE GOVERNMENT. Report funds distributed to public libraries by state government for
expenditure by the public libraries. This includes FY 2000 funds from Open Access and Access Plus in Line 25b, Enrich Iowa
funding in Line 26b, and other state funding in Line 27b. Do not include federal monies distributed by the states. Calculate the
amount of income from state government which was used as operating income.
Line 46 OPERATING INCOME FROM THE FEDERAL GOVERNMENT. Report federal government funds distributed to public libraries,
including LSTA monies distributed by the states. Calculate the amount of income from the federal government (Line 24b) which
was used for operating expenses. Do not count funds which were received as income but not completely expended during the
fiscal year.
Line 47 OPERATING INCOME FROM NON-GOVERNMENTAL INCOME. Report operating income other than that reported in Lines
44 through 46. Include, for example, gifts and donations, interest, library fines, and fees for service used for operating expenditures
in FY 2000. (This amount is the total of income from Line 30b, (other grants), Line 40b, (endowments and gifts), Line 41 b, (fines
and fees), and Line 42b, (other income) spent in the current year. Do not include the value of any contributed services or the value
of "in-kind" gifts and donations.
Line 48 TOTAL OPERATING INCOME. Sum of Lines 44 through 47. Total operating income should be in the range of 75-125% of total
operating expenditures (Line 66).
Part IV-ExDcnditures
All expenditures including grants and cooperative arrangements. If your library does not have an item in the budget, (e.g. utilities, benefits,
etc.), or if an item is not available or not applicable, enter NA. Round all numbers to the nearest whole dollar.
&
Standard Operating Expenditures
49. Salaries and Wages (before deductions) [ $ 2,0 54,4 39
50. Employee Benefits if Paid by Library (Insurance, Social Security, retirement, etc.)
5l. Employee Benefits if Paid by City/County ~ $431. 140
52. Print Materials(excluding serial subscriptions and microforms but including paperbacks) I $262,427
53. Serial subscriptions (All formats including microfiche or microfilm) I $69,878
54. Microforms (except serial subscriptions) ~ '
55. Video Recordings (All formats) [ $29,147
56. Audio Recordings (All formats) [ $87,508
57. Films (All formats)
58. Computer Software 159,806
59. Library Materials in Electronic Format (Enter # of electronic materials in #246) I $
Form No. 259-2081 Rev 5/00 Public Library General Information Survey 5
74
60. Electronic Access (Enter Y in #245 if > 0) Issl, 7sz
61. Other Materials J$4,994 [
62. Plant Operation if Paid by Library (Phone, heat, lights, cooling) [$142,303
63. Value of Plant Operation if Paid by City/County [
64. Equipment ~56,608 [
65. All Other Operating Expenditures ~431,890
66. Total of All Operating Expenditures (g49-#65, excluding #51 and #63 ) hi 3,642,7 7 1
Capital Outlay
To ensure accurate reporting, consult your business officer or city clerk regarding this section. Report only such monies expended during
the 2000 fiscal year, regardless of when the monies may have been received from Federal, State, local or other sources. REPORT ALL
EXPENDITURES AS WHOLE DOLLARS ONLY, OMIT CENTS. If your library does not have an item in your budget or the information is
not available, enter NA.
Line 49 SALARIES AND WAGES. This amount should be the salaries and wages for all library staff for the fiscal year. Include salaries
and wages before deductions, but exclude "employee benefits."
Line 50,51 EMPLOYEE (Fringe) BENEFITS. The benefits outside of salaries and wages paid and accruing to employees regardless of
whether the benefits or equivalent cash options are available to all employees. Include amounts spent by the reporting unit
for direct, paid employee benefits including Social Security, retirement, medical insurance, life insurance, guaranteed disability
income protection, unemployment compensation, workmen's compensation, tuition, and housing benefits. Employee benefits
paid out of the public library budget should be reported on Line 50. The actual amount of employee benefits paid by the
city/county is reported in Line 51.
Line 52 PRINT MATERIALS. Materials consisting primarily of words and usually produced by making an impression with ink on
paper. Included in this category are materials that do not require magnification: books (Line 68), bound periodicals, paperback
books, government documents, braille materials, ephemeral print materials, and the like.
Line 53 SERIAL (Periodical) SUBSCRIPTIONS. Include here the cost of serial subscriptions, which are publications issued in
successive parts, usually at regular intervals, and as a rule, intended to be continued indefinitely. Serials include periodicals,
magazines, newspapers, annuals (reports, yearbooks, etc.), proceedings, and transactions of societies.
Line 54 MICROFORMS. Include here the expenditures for microforms, which are photographic reproductions of textual, tabular, or
graphic materials reduced in size so that they can normally be used only with magnification. The two main types ofmicroforms
are microreproductions on transparent material, including roll microfilm, aperture cards, microfiche and ultrafiche, and
reproductions on opaque material.
Line 55-57 See definitions for Video Materials (Line 92), Audio Materials (Line 84), Film (Line 88)
Line 58 COMPUTER SOFTWARE. Enter expenditures for computer software, which includes procedures and associated
documentation that instruct the computer to perform certain types of tasks, in contrast to the physical components or devices
of a computer (hardware) (for example, WordPerfect, Paradox, Lotus 123, Pagemaker, etc.)
Line 59 OPERATING EXPENDITURES FOR LIBRARY MATERIALS IN ELECTRONIC FORMAT. For the most part, expenditures
should be for CD-ROMs, disks, or tapes. In some cases where a computer was included as part of the package (InfoTrac, for
example), the cost of the entire product should be included. Estimates are acceptable for this question, and are actually
encouraged. Don't include expenditures for the types of items in Line 60.
Report operating expenditures for materials considered part of the collection, whether purchased or leased, such as CD-ROMs,
Form No. 259-2081 Rev 5/00 Public Library General Information Survey 6
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magnetic tapes, and magnetic discs, that are designed to be processed by a computer or similar machine. Examples are U.S.
Census data tapes, locally-mounted databases, serials, and reference tools. Include operating expenditures for equipment when
the cost is inseparably bundled into the price of the information service product. Exclude operating expenditures for library
system software and microcomputer software used only by the library staff. Don't include items that were reported as Capital
Outlay, Line 67.
Line 60. OPERATING EXPENDITURES FOR ELECTRONIC ACCESS. Report only operating expenditures, not capital expenditures
for new computer systems. Don't include items reported in Line 59.
Report all operating expenditures from the library budget associated with access to electronic materials and services. Include
c.omputer hardware and software used to support library operations, whether purchased or leased, mainframe and
microcomputer. Include expenditures for maintenance. Include expenditures for equipment used to run information service
products when that expenditure can be separated from the price of the product. Report expenditures for services provided by
national, regional and local bibliographic utilities, networks, consortia and commercial services. Report all fees and usage costs
associated with such services as OCLC FirstSearch or electronic document delivery. Include miscellaneous items such as
phone lines, computer paper, and other supplies. Include Internet service and telecommunications.
Line 61 OTHER MATERIAL. Include all expenditures for materials not reported on lines 52-60, such as puzzles, art prints, vertical file
subject heading (not individual items), filmstrips, etc.
Line 62-63 PLANT OPERATION AND MAINTENANCE. Operation of Plant consists of the housekeeping activities concemed with
keeping the physical plant open and ready for use. It includes rent (if applicable), cleaning, disinfecting, heating, lighting,
communications, power, moving furniture, handling supplies, caring for grounds, and other such housekeeping activities as
are repeated somewhat regularly on a daily, weekly, monthly, or seasonal basis. Include minor repairs (e.g. broken windows).
Do not include here any items reported in Line 60.
Line 63 VALUE OF PLANT OPERATION. If the library does not pay all of the costs associated with operating and maintaining the
library, report the actual amount paid by the city (e.g. city pays for heat, light) on line 63; if the library budget includes money
for telephone, rent, cleaning, etc., report on line 62.
Line 64 EQUIPMENT. Include expenditures for all library equipment purchased during the 2000 fiscal year. Includes microform
equipment, audiovisual equipment computer workstations, and computer-related equipment
Line 65 ALL OTHER OPERATING EXPENDITURES. Include all expenditures other than those given in lines 49-64.
Line 66 CAPITAL OUTLAY. Include funds for the acquisition of or additions to fixed assets such as building sites, new buildings and
building additions, new equipment (including major computer installations), initial book stock, furnishings for new or expanded
buildings, and new vehicles. This excludes replacement and repair of existing furnishings and equipment, regular purchase of
library materials, and investments for capital appreciation.
Part V-Library Collection
A NUMBER HELD AT START OF YEAR - The number of volumes and/or the number of titles owned by the library at the start of
the fiscal year (July I, 1999).
B NUMBER ADDED DURING FISCAL YEAR - The number of volumes and/or titles added to the collection during the fiscal year
whether through purchase or donation.
C WITHDRAWN DURING FISCAL YEAR - The number of volumes and/or titles "weeded" or lost during the fiscal year.
Line 68 VOLUMES. For reporting purposes, a volume is a physical unit of any printed, typewritten, handwritten, mimeographed, or
processed work, contained in one binding or portfolio, hardbound or paperbound, which has been cataloged, classified, and/or
otherwise made ready for use. Include estimate of unprocessed paperbacks here.
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A B
Use Fiscal Year Beginning Held at Start # Added # Withdrawn Held at End of
July 1, 1999
of Year** During During Year
Year* * Year* * (Optional)
Books and Serials (Number of
volumes) 68. 201,479 69. 21,009 70. 16,562 7i. 205,926
Government Documents (If not
already counted in #68, number
of volumes) 72. 73. 74. 75.
Current Serial/Periodical
Subscriptions (Include
periodicals and newspapers in 6 10 35 8 6 37
any format, number of titles) 76. 77. 78. 79.
Books in Micro film Format
(Report number of titles;
exclude serials and duplicate
copies) 80. 81. 82. 83.
volumes) 84. 20,567 85. 2,347 86. 1,230 87. 21,684
volumes) 92. ' 93. 94. 95.
(Number of volumes) 96. .97. 98. 99.
Other Library Materials (# of 999 324 185 1,138
volumes) 100. 101. 102. 103.
Line 68 BOOKS AND SERIALS. Books are nonperiodical primed publications bound in hard or soft covers, or in loose-leaf format.
Serials are publications issued in successive parts, usually at regular intervals, and as a rule, intended to be continued
indefinitely. Serials include periodicals (magazines), newspapers, annuals (reports, yearbooks, etc.) memoirs, proceedings, and
transactions of societies. Include books, bound periodicals and newspapers, government documents, and paperbacks. Exclude
microforms and pamphlets. Except for the current volume, count unbound serials as volumes when the library has at least half
of the issues in a publisher's volume.
Line 72 GOVERNMENT DOCUMENT. Any publication in book, serial, or other form of library material that is published by a
government agency, e.g., the publications of federal, state, local, and foreign governments and of intergovernmental
organizations to which governments belong and appoint representatives, such as the United Nations, Organization of American
States, and the Erie Basic Commission. Do not include namnhlets.
Line 76 CURRENT SERIALS/PERIODICAL SUBSCRIPTIONS. This refers to the arrangements by which, in return for a sum paid in
advance, periodicals, newspapers, or other serials are provided for a specified number of issues. Count subscriptions purchased
from the library's budget and those donated to the library as gifts. Count titles, including duplicates, not individual issues.
Include the total number of subscriptions for all outlets.
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Line 76,80 TITLES. For reporting purposes, a title is a publication which forms a separate bibliographic whole, whether issued in one or
several volumes, reels, discs, slides, or parts. See Line 54 for a definition of Microfilm.
Line 84 AUDIO MATERIAL. A generic term for material on which sounds (only) are stored (recorded) and that can be reproduced
(played back) mechanically or electronically, or both. This includes records, audiocassettes, audiocartridges, audiodiscs,
audioreels, talking books, and other sound recordings.
Line 88 FILM. The term film is used interchangeably with "motion picture" which is a length of film, with or without recorded sound,
bearing a sequence of still images that create the illusion of movement when projected in rapid succession (usually 18 to 24
frames per second). Motion pictures are produced in a variety of formats (cartridge, cassette, loop, ind reel). Motion picture
sizes may be 8mm, super 8mm, 16mm, 35mm, 55mm or 70 mm. Count filmstrips under Other (Line 100).
Line 92 VIDEO MATERIAL. These are materials on which pictures are recorded, with or without sound. Electronic playback reproduces
pictures, with or without sound, using a television receiver or monitor.
Line 96 COMPUTER APPLICATION SOFTWARE. Includes procedures and associated documentation that instruct the computer to
perform certain types of tasks, in contrast to the physical components or devices of a computer (hardware) (for example,
WordPerfect, Paradox, Quattro Pro, etc.)
Line 100 OTHER. Include all materials not already reported, such as CD-ROM based information products (for example, electronic
encyclopedias on CD-ROM), puzzles, art prints, vertical file subject heading (not individual items), filmstrips, etc.
Part VI-Librarv Loan Transactions
Circulation Transactions
108. Adult Books 443,028
109. Children's Books 254,477
110. Films
111. Video Recordings 255,534
112. Audio Recordings 172. 164
113. Periodicals 13,278
114. All Other Items 8,089
115. Total Circulation** 1,146. 570
116. Cimulation to Reciprocal Borrowers 15 1,116
117. Cimulation to Your Own City 887,169
118. Circulation to Contracting Cities
119a. Cimulation to the Rural Population of Your Own County 87,583
119b. Other circulation 9 · 413
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Interlibrary Loan I
120. Received from other libraries I 1,22 3
121. Provided to other libraries [685
Registration
122. Registration (As of July 1, 1999) Is9,234
123. Number of Registered Borrowers Added 17,177
124. Number of Registered Borrowers Withdrawn 12 ,8 6
125. Current Total Registration [ 6 3,5 9 5
126. Year Registration Files Were Last Weeded 12.000
Materials Use/Attendance
127. In-Library Materials Use Annually (not less than 1) 1949,5o9
128. Library Visits (not less than 1)** 1599,5 19
Line 108-119 CIRCULATION TRANSACTION. The total annual circulation of all library materials of all types, including renewals.
Note: Count all materials in all formats that are charged out for use outside the library. Count Interlibrary loan transactions
only for items borrowed and checked out to customers. Do not include items checked out to another library. (Do not use
circulation multipliers. For example, if a film is checked out and shown to 30 people, count 1 circulation, not 30. Do not
report "automatic renewals" as circulation.) Report annual totals.
Line 109 CIRCULATION OF CHILDREN'S BOOKS. Children's books are those which are intended for use by persons age 14 and
under regardless of the age of the person who checks out the book.
Line 116 RECIPROCAL BORROWER. A nonresident borrower with a valid library card from another library. Include only circulations
to Iowa library patrons. Do not include circulations to patrons sewed by contracts with cities or counties. This is an annual
total, but it may be based on a sample period survey. For a 1 week sample, multiply the sample period total by 52. (Reciprocal
borrowers are those who would qualify as Open Access participants, even if their library is not an Open Access participant.)
Line 117 CITY CIRCULATION. This is circulation of all types of materials to those who actually live within the city limits of the city
your library was established by ordinance to serve. Do not count here circulation to rural residents who have a library card
from your city library.
Line 119a RURAL CIRCULATION. This is circulation of all types of materials to persons who are rural residents of your county. Also
include those who have a valid card from another city but who actually live in the unincorporated area of the county.
Line 120, 121 INTERLIBRARY LOAN. A transaction in which library material, or a copy of the material, is made available by one library
to another upon request. It includes both lending and borrowing. The libraries involved in interlibrary loan are no__!t under the
same administration. Include items loaned to or borrowed from the State Library or the Regional Library, including AN. Report
annual totals.
Line 122 REGISTRATION. Report the total number of people holding valid library cards as of July 1, 1999. (If your library does not
now have an accurate method of counting registration, for purposes of consistency the State Library recommends using a 3
year registration period. Multiply the total number of patrons registered during the last fiscal year (1999-00) by 3 to get your
estimated total number of library registrations.)
Line 123,124 REGISTERED BORROWERS. Report the total number of registered borrowers added and withdrawn in FY 2000.
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Line 127 LIBRARY MATERIALS USE. Report the total number of materials used in the library, but not checked out. This includes
reference books, periodicals and all other library materials used within the library. Follow the instructions in the Output
Measures manual, but conduct a one week sample. Multiply by 52 to calculate an annual total. Annual totals based on a daily
count are also acceptable.
Line 128 LIBRARY VISITS. Report the total number of persons entering the library annually including persons attending activities,
meetings, and those persons requiring no staff services. Follow the instructions in the Outout Measures manual, but conduct
a one week sample. Multiply by 52 to calculate an annual total, which is used by the national statistics project. Annual totals
based on a daily count are also acceptable. This information is required annually for the national statistics project, FSCS.
Part V1 I-Ou|out Measures
In collecting and reporting output measures, please follow the definitions and instructions provided in the Outout Measures for Public
· Libraries, second edition, except the instructions concerning sample period. Use a one-week sample. Do not report annual figures in this
section. If data is collected in two one-week periods, add the totals and divide by 2 to provide a one-week figure. In keeping with the
recommendations of the Standards Committee, the State Library recommends that Output Measures surveys be conducted every 3 years.
Report only the results of surveys conducted in the past year.
Reference Fill Rate (In a Typical Week)
129. Number of Reference Transactions
130. Number of Reference Transactions Completed in the Same Working
Title Fill Rate (In a Typical Week)
131. Number of Titles Sought
132. Number of Titles Found
Subject and Author Fill Rate (In a Typical Week)
133. Number of Subjects and Authors Sought
134. Number of Subjects and Authors Found
Browsers Fill Rate (In a Typical Week)
135. Number of Browsers Seeking Material
136. Number of Browsers Finding Something
Document Delivery (In a Typical Week)
137. Number of Requests for Materials Not Immediately Available
138. Materials Delivered Within 24 Hours
139. Materials Delivered Within 3 Days (excluding #138)
140· Materials Delivered Within 7 Days (excluding #138-139)
Form No. 259-2081 Rev 5/00 Public Library General Information Survey 11
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141. Materials Delivered Within 14 Days (excluding # 138-140)
142. Materials Delivered Within 30 Days (excluding #138-141) [
Line 129 NUMBER OF REFERENCE TRANSACTIONS. Definition: A reference transaction is an information contact which involves
the knowledge, use, recommendations, interpretation or instruction in the use of one or more information sources by a member
of the library staff. The term includes information and referral service. Information sources include printed and non-printed
materials, Internet, FirstSearch, machine-readable databases, catalogs and other holdings, records, and through communication
or referral, other libraries and institutions and persons both inside and outside the library. The request may come in person,
by phone, by fax, mail, or by electronic mail from an adult, a young adult, or a child.
Do not count directional transactions or questions of rules or policies. Examples of directional transactions are "Where are
the children's books?" and 'Tm looking for a book with call number 612.3 ." An example of a question of rules or policies is
"Are you open until 9:00 tonight?"
Note: If an actual count of reference transactions is unavailable, determine an annual estimate by counting reference
transactions during a typical week in October and multiply the count by 52. A "typical week" is a time that is neither unusally
busy or unusually slow. Avoid holiday times, vacation times for key staff, or days when unusual events are taking place in
the community or in the library. Choose a week in which the library is open its regular hours. Include seven consecutive
calendar days, from Sunday through Saturday (or whenever the library is usually open.)
Line 130 NUMBER OF REFERENCE TRANSACTIONS COMPLETED. Report the number of reference questions completed in the
same working day in which they were asked.
Line 137-142 DOCUMENT DELIVERY. This is a measure of how rapidly items are obtained which are not immediately available.
"Document" in this sense means anything requested by a patron. In the Output Measures manual you will find instructions
for how to count the delivery times. Delivery means any method used to fill the request, including interlibrary loan and
reserves.
Part V! I I-FSCS Statistics
These items are specifically formatted to be reported to the Federal State Cooperative System (FSCS) for Public Library Statistics
Number of Service Outlets
143. Central Library Facility (Not less than 1) ~ 1
145. Bookmobile l0 [
146. Other Service Outlets [ 14
Other FSCS
147. Total Number of Reference Transactions in 1999-00 (not less than 1) l aZ, 576
148. FTE with ALA Accredited MLS ~ 14.75
149. Total Number of Hours Open Each Week (Main Library)** (Not more than 90) 164
150. Total Number of Hours Open Annually (Duplicated) [ 3.2 6 1
151. Total Circulation of All Materials Cataloged as "Children's" (not > #115) [ 340,9 15
Form No. 259-2081 Rev 5/00 Public Library General Information Survey 12
Note on #151 and 152: Regardless of the age of the participant
Line 143-146 NUMBER OF SERVICE OUTLETS. Use this section to report all service outlets as defined below. Service units that are NOT
OPEN TO THE PUBLIC are NOT to be reported as public service outlets. Service must be provided on a regular basis
throughout the year.
Line 143 CENTRAL LIBRARY. Enter the number of Central Libraries. A Central Library is the single unit library or the unit where the
principal collections are kept and handled. Also called Main Library. Some county, multicounty and regional library systems
may not have a main library. Some systems may have an administrative center which is separate from the principal collections
and is not open to the public.
Line 144 BRANCHES. Enter the number of branch libraries. A branch library is an auxiliary unit of an Administrative Entity which has
at least all of the following: (1) separate quarters, (2) an organized collection of library materials, (3) paid staff, and (4) regularly
scheduled hours for opening to the public.
Line 145 BOOKMOBILES. These are trucks or vans specially equipped to carry books and other library materials; they serve as
traveling branch libraries. Count the number of vehicles in use rather than the number of stops the vehicle makes.
Line 146 OTHER SERVICE OUTLETS. Enter the number of other service outlets. Examples are outlets in senior citizen centers, day
care centers, jails, or other organizations or institutions with small and frequently changed collections of books and other
library materials.
Line 147 TOTAL NUMBER OF REFERENCE TRANSACTIONS. See definition of reference transaction (Line 129). This total is
obtained by multiplying the number of reference transactions in a sample period by the appropriate multiplier to arrive at an
annual figure (i.e., if there were 100 transactions in a week, the total would be 100 x 52, or 5200).
Line 148 FTE with ALA ACCREDITED MLS from an institution accredited at the time of graduation. FTE is Full Time Equivalent (Line
6-9), ALA is the American Library Association, MLS is the Master of Library Science degree.
Line 149 HOURS OPEN PER TYPICAL WEEK. (Main Library) The total of hours open in a typical week.
Line 150 TOTAL HOURS OPEN PER YEAR. (Duplicated) Total annual public service hours for all outlets combined. If the library
has no branches or bookmobiles, has the same hours year-round, and was not closed other than the regularly scheduled days
and times, multiply the value given in Line 149 times 52 to determine the value for Line 150. For example, if the library was open
20 hours per week year-round and was not closed for construction or repairs, Line 149 is 20 and Line 150 is 1040. If the library
had summer hours which were less or greater than winter hours, or has branches or bookmobiles, or was closed for repair or
remodeling, one of the following scenarios may apply.
Report the sum of all public service hours for all library facilities (including bookmobiles) for the entire year. For
bookmobiles, report only the hours in which the bookmobile is open to the public. Include only branches or bookmobiles
which conform to the definitions in Line 144 or Line 145. Do not include hours for deposit collections or other similar service
hours. Total annual hours should reflect any increase or decrease in hours during "summer hours." Subtract the total hours
that the main library, bookmobiles, or branches were closed other than regularly scheduled days or hours, Line 150 is intended
to report the exact number of hours your library was open last year. There are several possible scenarios, These are examples,
for the purpose of illustration only:
SCENARIO ONE: The library is open the same number of hours year-round and was closed only for regularly scheduled
days and times. Multiply hours open per week times 50 weeks.
In Scenario One, if the library is open 20 hours per week in Line 149, the value entered for Line 150 is 1,000 (20 hours x 50
weeks). This is the only scenario in which it is appropriate to use the multiplier of 50 weeks.
SCENARIO TWO: The library is open 25 hours per week in the winter and 20 hours per week in the summer. Winter hours
last 40 weeks, summer hours last 12 weeks. The library was closed for 10 holidays and was also closed for remodeling for
3 weeks during the winter.
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In Scenario Two, the following calculations would be made:
Hours Open -Multiply 25 (hours) x 40 (weeks) for winter hours = 1000 (al)
-Multiply 20 (hours) x 12 (weeks) for summer hours = 240 (a2)
-Add al + a2 = 1240
Hours Closed -Calculate the number of holiday hours closed, for Scenario Two, let us use 10 (holidays) x 5 (hours) =
50 (bl)
-Calculate the number of hours closed for remodeling, multiply 3 (weeks) x 25 (hours) = 75 (b2)
-Add bl + b2 = 125
Total -Subtract hours closed from hours open = 1115
SCENARIO THREE: The library has a main library, several branches, and a bookmobile. Using the methodology outlined
in Scenario Two, the total hours for each outlet are calculated. Annual hours for each unit are added together to provide
an annual total for all outlets.
Line 151 TOTAL CIRCULATION OF MATERIALS CATALOGED AS "CHILDREN'S". The total circulation of all children's materials
in all formats to all users, including renewals.
Line 152 CHILDREN'S PROGRAM ATTENDANCE. A count of the audience at all programs for which the primary audience is children.
Include adults who attended children's programs. For Line 151 and Line 152, "children" are considered persons age 14 or under.
Part IX-Additional Information
Information provided is entered into a database at the State Library and will be provided upon request.
153. Does your library have a Friends group? Yes X No__
(If yes, please list name, address, and phone number of contact person)
154. Name Larry Fckhol t 155. Phone 356-5200 x: 149
156. Address 123 S. Linn St.
157. city Iowa City, IA 158. Zip 52240
159-179. Are your library facilities handicapped accessible? Yes X No **
(List all branches separately)
180-200. How many square feet of space in your library? 47,000 (List all branches separately)
201. Did your library have a referendum within the past year? Yes__ No X
202. Was it successful? Yes No
203. Hourly salary of the director ........... $ 41.39 per hour
204. Hourly salary of assistant director ....... $ 35.54 per hour
205. Hourly salary of the children's librarian...$ 32.59 per hour
· 206-220. Total population of the cities your library serves by contract? (Exclude #221-235)
List cities which contract for service (excluding your own) with populations
221-235. List cities your library serves by informal contract, with populations
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236. Annual meeting room use ], 13 ~
(Not library sponsored. This measure is not in the Output Measures manual. It is to be used to count the number of times the room
is used for non-library programs.)
237. Did your library income from the city include a one-time special appropriation? Yes__ No X
238. (If yes, amount appropriated) $ 239. Purpose
240. Number of total library materials (volumes) cataloged as children's owned by the library ~6, ~ B 3
(As of June 30, 2000, if available)
241. Number of children participating in the FY2000 Summer Library Program 1 S O0
242. Amount spent for continuing education $ 16,000Include all expenditures related to training of library staff or trustees.
Line 206 TOTAL POPULATION OF CITIES YOUR LIBRARY SERVES BY CONTRACT. Contracts are written and specify services
provided and amount of annual compensation. Do not include contracts with county supervisors for rural service.
Line 221 TOTAL POPULATION OF CITIES YOUR LIBRARY SERVES BY INFORMAL CONTRACT. List cities in your county which
have no library, whose citizens use your library, but which have no formal contract with your library. Also list total population
for those cities.
Line 236 ANNUAL MEETING ROOM USE. Report the number of times the library's meeting room(s) is used for non-library sponsored
progrants or meetings. ~
Line 240 NUMBER OF TOTAL LIBRARY MATERIALS (VOLUMES) CATALOGED AS CHILDREN'S OWNED BY THE LIBRARY
(As of June 30, 2000). Include all items counted in Lines 68-103 which are cataloged as children's. (If available)
FSCS ELECTRONIC TECHNOLOGY SURVEY
The U.S. Department of Education is collecting information on electronic technology in public libraries..
Leave blank any of the questions that do not apply to your library.
The first three questions have to do with the status of electronic technology as of the date the question is answered. These questions require
only YES or NO answers.
243. DOES THE PUBLIC LIBRARY HAVE ACCESS TO THE INTERNET? Please check the appropriate box based on the following
definition. Libraries that have Internet service from SILONET, INS, or other service providers should answer YES to this question. Also,
libraries that participate in the FirstSearch project should answer YES to this question.
The Internet is the collection of networks that connect government, university and commercial agencies and is unified by the use of a single
protocol suite, TCP/IP. Note: Report the library as having Internet access only if one or more of the following services are accessible: world
wide web, telnet, file transfer protocol, or community network. Do not report a library that has access to electronic mail only.
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244. IF THE LIBRARY HAS INTERNET ACCESS, ANSWER YES OR NO TO EACH OF THE FOLLOWING QUESTIONS. Only one
selection should be checked as a YES.
245. DOES YOUR LIBRARY PROVIDE ACCESS TO ELECTRONIC SERVICES (E.G. BIBLIOGRAPHIC AND FULL-TEXT DATABASES,
MULTI-MEDIA PRODUCTS)? This would include online services such as Dialog or FirstSearch as well as in-house resources such as CD-
ROM based periodical indexes (e.g., InfoTrac).
These are electronic services provided either in the library or by remote access to the library. Include resources owned or leased by the library
and access to remote databases and commercial services. Included are both direct patron access and staff access on behalf of patrons. Do
not include Internet access.
246. NUMBER OF LIBRARY MATERIALS IN ELECTRONIC FORMAT. Do not include computer application soft, rare for programs such
as WordPerfect or Excel. Include materials that are currently reported as Other Library Materials, Line 100, such as CD-ROM based
encyclopedias (e.g., Grolier) and other reference materials. Report the number of units.
I Number of library materials in electronic format
Report the number of physical units such as CD-ROMs, magnetic tapes and magnetic disks that are designed to be processed by a computer.
Examples are U.S. Census data tapes, locally-mounted databases, reference tools, and serials on CD-ROM, tape, or floppy disk. Exclude
bibliographic records used to manage the collection, library system software, and microcomputer software used only by the library staff.
247. NUMBER OF INTERNET COMPUTERS FOR STAFF USE ONLY. Report only Internet computers that are never used by the public.
I Number oflnternet computers for staff use only ' I 4
248. NUMBER OF INTERNET COMPUTERS FOR PUBLIC USE. Include computers that are also used by staff and public, and by public
only.
I Number oflnternet computersforpublic use ~ 18
249. ARE THE INTERNET COMPUTERS IN THE LIBRARY CONNECTED TO ALAN? Report yes or no. ALAN is a local area network
that connects computers within a building. Do not report stand-alone computers.
I Are the Internet computers in the library connected to a LAN? ] Y E S ~
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250. IF THE LIBRARY HAS A DIRECT, LEASED-LINE INTERNET CONNECTION, WHAT IS THE BANDWIDTH/SPEED OF THE
CONNECTION? Indicate 56k, T-l, or Other (see 251). Do not include analog, dial-up connections. Leased-line refers to a phone line that
is rented for exclusive 24-hour, 7-days-a-week use from your location to another location. The highest speed data connections require a leased
line. A direct connection is made with digital equipment such as a LAN hub, a CSU/DSU unit, and a touter.
250. What is the bandwidth/speed of the direct, leased-line Internet
connection?
251. If Other, please specify
252. NUMBER OF USERS OF ELECTRONIC RESOURCES IN A TYPICAL WEEK. Count the number of customers using electronic
resources in the library in a typical week. Electronic resources include, but are not limited to, Intemet (WWW, e-mail, telnet, other), online
indexes, cd-rom reference sources, and the online catalog. Do not include staff use of the resources.
I Number of users of electronic resources in a typical week I 17,906 I
Note: The number of users may be counted electronically using software, or manually, using registration logs or the enclosed Electronic Usage
Survey. Count each customer that uses the electronic resources, regardless of the amount of time spent on the computer. A customer who
uses the library's electronic resources three times in a week would count as three customers. For confidentiality purposes, it is recommended
that, after recording the needed statistics, logs be discarded each day.
Form No. 259-2081 Rev 5/00 Public Library General Information Survey 17