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HomeMy WebLinkAbout2001-02-06 Bd Comm minutes Animal Control Advisory Board Meeting Minutes November 2, 2000 Iowa City Transit Building Present: Marty Shafer (President), Jonelle Hanker, Diana Lundell, Lisa Drahozal- Pooley, Tammara Meester; I.C. Staff'. Misha Goodman, Denise Cassidy, Tommy Widmer Public: Jean Walker, Holly Hotchkiss, Elizabeth Hospodarsky Minutes from last meeting were approved. OLD BUSINESS 1. Friends of the Animal Shelter Foundation Update: Holly Hotchkiss, president of the foundation, presented the draft plan for the new organization. The mission of the foundation is: "To raise funds and volunteers to support existing, expanded, and new programs for the homeless animals in our community ..." It will provide support to the shelter as well as the Johnson County Human Society. After the presentation, Hotchkiss asked for board comment and consideration of endorsement. Shafer said he liked the cooperative nature of the foundation, that it would work with the Human Society as well, saying it often seems like there are several programs helping animals, but not enough funds to go around. Drahozal-Pooley suggested the group contact/investigate a couple of other national foundations that offer grants. Meester asked if acquiring more space for the shelter is a part of their goals, and Hotchkiss said they need to spend their first year getting set up and running, but they will be willing to work on whatever the shelter's needs are. Hotchkiss said the group plans to make a presentation to both the Iowa City and Coralville city councils. ACTION: Lundell made the motion and Hanker seconded that the Animal Control Advisory Board endorse the draft plan of Friends of the Animal Shelter Foundation. Motion passed all ayes. 2. Cold Noses Warm Hearts Update: Hospodarsky reported that they have more animals than ever in foster care - 20 cats, 1 dog, lots of kittens. Challenge still is finding foster parents. Hanker said she would be willing to put up a poster in her office advertising the service and need for volunteers, Drahozal-Pooley said perhaps other vets would also be willing if asked. 3. Dog Park Update: Goodman reported that Parks Director Terry Trueblood has been too busy with other things to work with her on the park, so she had no report. Project seems to be in limbo, perhaps public pressure would help. There were some questions and discussion again about the concept behind a park and a suggestion that perhaps two parks would actually serve the community better. 4. Transfer of Spay and Neuter Funds: Goodman requested to move the balance of the 1998 spay neuter fund (about $3,200) into the donation fund. The board agreed unanimously, and requested that Goodman report on the balance of both funds at the next meeting. 5. Chameleon Computer Software Training: Goodman will be attending training in Key [.argo, Florida, and while there will visit the Miami animal shelter. 6. County Contract Update: Goodman reported on her meeting with County Attorney Pat White regarding a potential county contract with the shelter. She said the county is not looking for a full-service contract, more just help when they need it. She will develop a proposed fee schedule for the county and report back. There was discussion in general about how much the county pays now for housing animals, and how other cities in the county (and the university) handle their animal control issues. NEW BUSINESS 1. Holiday with the Hounds: Cassidy reported on plans for this holiday event at the shelter. Visitors can come for refreshments from 6-8 p.m. on Dec. 20 and stuff stockings for the animals who will be wearing festive collars provided by a volunteer. 2. Human Society Regional Offices: Goodman reported that a new regional office for the National Human Society has been set up in Des Moines. She believes they have moved in to promote specific legislation on puppy mills and felony cruelty laws. 3. Statistics: Goodman distributed the shelter statistics for 9/1/00 to 10/31/00. There were several questions about the new report format and some thoughts on how we might improve reclaim of cats, which is historically very low. 4. Director's Report: Goodman reported that with the development ofthe foundation, there was discussion about the possibility of updating the name of the Iowa City/Coralville Animal Shelter. After consideration of several name choices and some discussion, Hanker suggested Animal Care and Adoption Center. ACTION: Hanker moved and Meester seconded that the board recommend to the cities of Iowa City and Coralville that the name of the shelter be changed to Iowa City/Coralville Animal Care and Adoption Center. Also in the report, Goodman said: · Meester is to be congratulated for her work with the lowa City Press-Citizen to get a ½ page of advertising space for animal photos to appear regularly in an effort to boost adoptions. The ad appears also in Marketplace (a free paper printed by the P-C). The P-C sells small ads around the photos to make up their costs. · Ninety percent of the animals spayed and neutered by Dr. Doll have been adopted. · A year 2000 cable access channel report shows that the shelter' s site has the highest hit rate, with 32,577 callers in the year. · The shelter's date for budget hearing at the City of Iowa City is Feb. 27. Goodman asked that we keep that date open so we can come support a request for new staff- a full-time clerk and a part-time clerk, and to increase the part-time kennel worker to full time. 5. Board Member Reports: Lundell reported that she turned over to the Coralville city administrator the information to update the Coralville code regarding some of the issues identified by Goodman and Cote as being out of sync between Coralville and Iowa City. Goodman reminded Lundell that issuing licenses and computerization between the two towns remains to be worked on. 6. Citizen Comments: None. Minutes submitted Dec. 28, 2000 by Secretary Diana Lundell MINUTES HOUSiNG AND COMMUNITY DEVELOPMENT COMMISSION THURSDAY, NOVEMBER 16, 2000 CIVIC CENTER, LOBBY CONFERENCE ROOM MEMBERS PRESENT: April Gutting, William Stewart, Rick House, Lucia Mai Page, Kathleen Renquist, Gretchen Schmuch, Amy Correia MEMBERS ABSENT: Denita Gadson STAFF PRESENT: Steve Nasby, Angela Williams, Maggie Grosvenor OTHERS PRESENT: Alaina Welsh, Maryann Dennis Recommendation to Council: MOtion: Stewart moved to approve the AHFP guidelines to be on sent to City Council. Page seconded motion. The motion carried by a vote of 8-0. CALL TO ORDER Chairperson Renquist called meeting to order at 6:30 P.M. APPROVAL OF MINUTES FROM OCTOBER 19. 2000 Renquist stated under the Affordable Funding Pool Guidelines on page 3 paragraph 5 Greater Iowa .City Housing Fellowship should be added after Dennis's so she could be identified as representing this agency. Motion: Page motioned to approve the minutes, Gutting seconded the motion. The motion carried by a vote of 7-0. PUBLIC/MEMBER DISCUSSION OF ITEMS NOT ON THE AGENDA NONE Housin~ and Cogununity Development Minutes November 16, 2000 Page 2 APPROVAL FY02 CDBG/HOME APPLICATION FORMS Nasby informed the Commission there was an addition to the CDBG/HOME application form. Applications now include a map which shows the current housing projects. This additional information would be helpful to the applicant and to the commission in consideration of projects. Motion: Stewart moved to approve the FY02 CDBG/HOME applications, Page seconded the motion. Motion carried by a vote of 7-0. DISCUSSION OF THE LIPCOMING FY002 CDGB/HOME SCHDULE · January 22"d Application Deadline · February 13 & 15 Oral Presentations · March 22"d Budget Recommendations · April 3rd &l 7th City Council Hearings · May 15th Annual Budget Sent To HUD · July 1st Start Of The New Fiscal Year * Correia Arrived DISCUSSION OF THE ECONOMIC DEVELOPMENT SET ASIDE Nasby informed the commission that the Council's Economic Development Subcommittee council will be submitting a application for economic development funding to help capitalize on their revolving-loan fund, and will be asking for an amount equivalent to the 9% that was in the prior City Steps Plan. He said this was approximately $150,000. 00. Schmuch asked if the monies requested would be coming out of funds set aside for other priorities. Nasby responded that the ED subcommittee was not proposing where the funds would come from, but are just applying for the nine pement of the total funds available. Nasby said the last year only about 1% was spent out for the ED set aside so the remaining monies were used else where. Schmuch inquired if large funds should be set aside when there are very few applicants for economic development projects. Nasby stated that the subcommittee of the Council was aware of the problem and wi'll be aggressively marketing the Economic Development monies that are available, which are the General Fund and CBDG monies. Nasby also informed the Commission the focus for the Council seemed to be small businesses, but they would be making a specific decision at their next meeting in December. Housing and Community Development Contmission Minutes November 16, 2000 Page 3 MONITORING REPORTS Gutting reported that United Action for Youth-Aid to Agencies was allotted $12,975.00 and in the first quarter they expended $2,805.69. As of November 16, 2000, $3,864.00 had been spent, but the information on the number of households served is not calculated until the end of the quarter. Gutting stated that United Action for Youth reported that they have been collaborating with other agencies, and for this year all monies are going to support the Counseling Program because of income verification requirements. Renquist reported that the Greater Iowa City Housing Fellowship is in the process of buying back the property from the Home Builders this should be done by December. Stewart suggested if the buy back could be delayed until all parities involved could come to an agreement for an easier property transfer. Corriea reported that the Iowa City Housing Authority will hold a public heating on November 21, 2000 in regards to the piece of land that was held over from 1998. The specs are ready for the public and would be posted on the 16th of November. Corriea went on to say that after speaking with Marcia Klingaman, Neighborhood Service Coordinator, she teamed that the bid would not be an awarded until the 19th from the City Council. It is estimated that construction will begin in the next month or so and the project would be completed sometime in April. Page reported she was unable to contact Habitat for Humanity. Nasby said that there is one house that is yet to be completed. Page also reported that Old Brick has not done anything at this time. Nasby stated that HCDC may want to consider recapturing funding awarded to Old Brick, which was issued two years ago and still idle at this time. Schmuch reported that there has been a lot of changes with the Elderly Services Agency. First, the name has been changed to Elder Services, Inc.. Schmuch stated that a small portion ofthe'monies for EIder Services, Inc. pays the Director and Gary Smith, salaries. Gary Smith heads the Home Repair program. Schmuch went on to say that Elder Services, Inc. has a new office on Sierria Ct. and a few staff remain at the Senior Center. Elder Services, Inc. has been allotted funds from other area agencies and has hired new people to expand their services. EIder Services, Inc. invited the Commission to attend their Annual Board Meeting to be held on November 28, 2000 at the new office from 5:00 to 7:00 P.M. Housing and Community Development Commission Minutes November 16, 2000 Page 4 OLD BUSINESS: Recommend approval of AHFP Guidelines Nasby reported last meeting there was a discussion on the Affordable Housing Funding Pool (AHFP) guidelines. A number of areas that needed to be revised were reviewed by HCDC and recommendations had been made. The interest rate will be prime rate minus 3. Loan type will be a amortization loan with no variation. Loan terms will be 15 years. The maximum home cost of $90,000.00, would be indexed to the FHA mortgage limits, this was done so the guidelines will remain the same as limits change. The minimum amount of private investment was 51% and the threshold was lowered to 25% with a table added that states which are public, which are private funds. Nasby stated that the next step was the recommendation to go the City Council for approval. Motion: Stewart moved to approve the AHFP guidelines to be on sent to City Council. Page seconded motion. The motion carried by a vote of 8-0. NEW BUSINESS: Willjams stated that on November 29th there will a Panel and Forum discussion on Building and Finding Accessible Housing. She said that the forum will be live-cast on City Cable. All were invited to attend. ADJOURNMENT Motion: Motion to adjourn by Renquist. Page seconded the motion Meeting adjourned at 7:30 p.m. MINUTES IOWA CITY AIRPORT COMMISSION THURSDAY DECEMBER 14, 2000 - 5:45 P.M. 1OWA CITY AIRPORT TERMINAL MEMBERS PRESENT: Rick Mascari, Howard Heran, Mark Anderson STAFF PRESENT: Sue Dulek, Ron O'Neil CALL TO ORDER: Chairperson Mascari called the meeting to order at 5:47 p.m. APPROVAL OF MINUTES: The minutes of the November 9, and November 28, 2000, Commission meetings were approved after some minor corrections to the minutes of November 9. AUTHORIZATION OF EXPENDITURES: Anderson made a motion to approve the bills. Heran seconded the motion and the bills were approved 3 - 0. PUBLIC DISCUSSION - ITEMS NOT ON AGENDA: Dennis Gordon said he has not signed his lease for Building H and would like to go on a month to month basis for a couple of months. He said his two tenants have not given him a commitment yet. O'Neil said this is not a decision the Commission can make at this meeting because this is not an agenda item. The consensus of the Commission would be to approve a month to month lease at the next meeting. O'Neil will have this as an agenda item at the lanuary 11, 2001 meeting. Jim Heihtsman, from Qwest Corporation, requested a lease from the Commission for a piece of property on Southgate Avenue to install a small building for communications equipment. He circulated a picture of the electrical equipment he wanted to install on the 25' by 30' piece of property. Mascari asked ifthe equipment would emit any type ofsignal that would interfere with aircraft equipment. Heihtsman said he was not aware of any problems the equipment would create. Heihtsman said he would want a lease for as long as possible. He said the life expectancy of the equipment is 20 years. He would also like to pay a lump sum as opposed to monthly or yearly rent. O 'Ned said that the property Qwest would like to lease is the same property that Harry Wolf, from Southgate Development, had contacted the Comnussion about last summer. At that time, the Commission was not certain how much of the property they would be interested in leasing. O 'Neil suggested contacting Southgate before any decision is made. O'Neil said the property was purchased from Tom Kennedy as part era larger parcel for RPZ protection. Mascan said this could be put on the agenda for the next meeting. He said there is a limit to the length of the lease that the FAA is comfortable with. Mascari said Southgate should be contacted to see if they are still interested in this piece of property. ITEMS FOR DISCUSSION/ACTION: a. Building K- O'Neil said three of the hangars are occupied. There are commitments for the other hangars but the tenants will not be moving in until January 1,2001. Selzer Werderitsch has agreed to pay the rents for the hangars not rented in December because they did not meet their November 17, 2000 completion deadline. The building has been inspected by the Building Department and has an Occupancy Permit. O'Neil said there is a punch list of items to be completed. The contractor did not put handles or latches on the two ten-foot garage doors. This makes it difftcult to open or close the doors. It is part of the punch list. b. Hangar leases -//31, #31, #33, - O'Neil said these are the remaining hangars in Building G. For hangar #34, the tenant was given a two-year lease. Hany Hinckley, the tenant from #31, said he would like to see a five-year lease. O'Neil said Hinckley was informed that this would be on the agenda for tonight's mect'mg. Anderson had a question about the insurance requirements. Dulek said she will make a correction in the insurance requirements and O'Neil will send an amendment to the hangar tenants. c. FBO services- Mascari said he reviewed the proposed lease. He said he thought the Commission would offer a 10-year lease. Anderson said he would like two five-year leases. O'Neil said there are about lg years left on the lease for Building F. If the Commission selects another FBO, the building will be leased to the new FBO. Anderson said he wanted to go over some of the lease. Mascari said he thought 10 years would be the right length of lease. Horan said he thought it should be longer because an FBO would need a longer lease to get a retum for his investment. O'Neil suggested a 10-year lease, with another five or ten-year extension at the approval of both parties. Fees should be negotiated at least every five years. Dick Blura, from H. R. Green, said his experience has been that the FBO leases am for 20 years. He said he thought the FAA would like to see fees negotiated on a five-year hasis. The Commission decided to offer a ten-year lease, w~th two five-year renewals. There would have to be some mechanism to cancel the lease for default. Mascari said there is a real problem with enforcement of a default clause. Anderson said he thought the value for each building the FBO leases should be spelled out instead of just listing the rent as a lump sum. O'Neil said he does spell out on the current bill to the FBO what each individual building costs. Them was discussion on the north T-hangars. O'Neil said in the current lease, the FBO is given about 50% of the income for the north T~hangars. In the past, the FBO was paid for managing the hangars and doing the maintenance. O 'Neil said that now, we do the maintenance, supply the electricity and own the buildings and the FBO gets about 45% of the rent. O'Neil said there is room for negotiation. The Commission could offer the hangars to the FB0 fithere is something received in return. The FB0 could do maintenance or pay the electrical. Mascari said the Commission should take control of the north T-hangars. Anderson said it should be specific who is paying what utilities on each of the buildings the FBO would lease. Anderson said he would like to make sure the FBO is providing rental aircraR and training. O'Neil said this is something that would have to be changed in the Minimum Standards if the Commission wants to require that rental and training be provided by the FBO. Mascari said that in speaking with other FB0s, it has become clear to him that rental and training are not profitable. Anderson said it should be done as part of the package of the FBO, even though that segment of the business is not profitable. There was discussion about what the FB0 would be allowed to construct without the Commission's permission. O'Neil said he thought there was sufficient language in the lease, but it could be spelled out more clearly if the Commission wanted to. Anderson had a question about the bankruptcy paragraph. Dulek said she needed to revise that entire paragraph. Anderson said the lease should contain language about business insurance. O'Neil said that is all addressed in the minimum standards. Reference to the minimum standards will be spelled out in the lease. Anderson said the expectations of the FB0 services should be spelled out clearly, such as parking aircra~and answering the UNICOM. Violations of the minimum standards can be charged Wxth a municipal infraction. Maseari asked O'Neil to make the changes discussed and send copies to the Commission members. The Commission can contact O'Neil with any comments and then he can send the proposed lease to ICFS. This will be an agenda item at the next meeting. d. North Commercial area 1. Marketing - O'Neil said there is a copy of the letters sent to the two companies that expressed interest in marketing the property. He said that at their last meeting, the Commission decided they would not interview the marketing companies until after the Council/Commission subcommittee met. Mascari said he has acted the Mayor and he attended a meeting ofthe Economic Development committee. Anderson said they have been waiting for three months for the subcommittee to meet. He thought it was important to move forward. Mascari said he would write a letter to the Mayor and explain that the Commission is ready to move forward. It is important that the Council and the Commission understand the Commission's plan for reducing the amount of money needed from the general fund for Airport operations. Councilman Phab said he thought the Council was conearned about where the extra money would go after the development got to the break-even point. Anderson said there were several construction projects identified in the Master Plan that would require funding. 2. Other issues - No issues were presented. e. Fly Iowa 2001- Anderson said the committee had a meeting last week. He said there were no new issues discussed. A professional fund-raiser has volunteered her services to raise money for the event. Dick Blum, part of the Fly Iowa committee, said the logo needed to incorporate the official Fly Iowa logo. f. Airside access policy- O'Neil said the Commission requested this be on the agenda. Anderson was concemed with the amount of vehicle traffic on the airside of the airport, especially during home football and basketball games. He said there is a push by the FAA to limit runway incursions and he thought the Commission should do their part to limit incursions. Mascafi said he thought the Commission should look into installing another access gate by the Terminal Bullfling. It could be activated by the FBO if someone wanted to get to their aircraft to load or unload luggage. The gate could be on the nolh side of the Terminal. O'Neil said the Commission had a grant to restall a gate on the north side of the Terminal and a past Commission decided that it was not a safe enough place for a gate. Anderson asked if a grant could be written for a gate. O 'Nell said the Commission would probably want to apply to the 1DOT. In answer to a question from Anderson, O'Neil said the project could not be installed now and paid for later. Construction projects are not eligible for reimbursement after the fact. O'Neil said the north side of the ramp is a blind spot. Vehicles going in that gate do not have a clear view of vehicles and aircraft on the ramp. The Commission agreed to apply for a grant in the Spring for a controlled access gate. Heran suggested installing the gate on the south side of the Terminal where there is better visibility. Anderson said he would also like to talk about having a bathroom available 24 hours a day. O'Neil said he got an estimate of about $1200 to $1800 to have a coded lock installed. The price may have to include a new door. The door on the office the Commission wanted to make available to the public may not be compatible with the type of lock the Commission wanted to install. Anderson said he thought he could find a borer price and would bring that informaf~on to a future meeting. O'Neil said there would also be a cost to keep the office clean. He said the Commission had suggested raising hangar rents to pay for the costs. The Commission said to ask the cleaning service how much more a month they would charge to clean the office and bathroom. CHAIRPERSON'S REPORT: Mascari said Councilman Phab stopped by his workplace the other day to discuss how things were going at the Airportl Mascari said he appreciated that. Mascari wished everyone a Happy Holidays. COMMISSION MEMBERS' REPORTS: Anderson commented on the article in the packet coneeming Bob Staib and Iowa Jet Services. Horan said the weather report would indicate that O'Neil would be working real hard this coming weekend. ADMINISTRATIVE REPORT: Dulek talked to the DNR about waterfowl around the Airport. The Fish and Wildlife Department will come out and do an analysis of ways to eliminate or reduce the amount of waterfowl around the Airport. The Commission agreed she should schedule a time for them to do that. She has also reviewed the easement with Wal-Mart to see how much responsibility they have to control w~teffowl on their detention pond. She said there is language that makes them somewhat responsible for controlling the waterfowl on their pond. O'Neil said the Zoning Commission has voted to hire HR. Green Company to update the Airport Zoning Code. Green will start as soon as the City and the County review the contract. The water lines to the sinks in the men's restroom in the Terminal Building have frozen. The water lines were installed in the outside masonry wall. Larew is looking for a way to reroute the water lines so they will not be in an outside wall. O'Neil said he met with Mottie Cohen, from HLM, to discuss why the water lines were reinstailed in an outside wall when the building was remodeled. There will be a question on who should pay for rerouting the waredines. O'Neil asked Blum if he had a schedule for bidding the new fuel tanks. Blum said that the tanks would be bid in February, with a construction completion date on June 1, 2001. SET NEXT MEETING: The next regular Airport Cormnission meeting is scheduled for January 11, 2001, at 5:45 p.m. ADJOURNMENT: The meeting was adjourned at 7:55 p.m. Rick Mascari, Chairperson M,NUTES PRELIMINARY IOWA CITY PUBLIC ART ADVISORY COMMITTEE Subject to Approval THURSDAY, DECEMBER 7, 2000 CITY MANAGER'S CONFERENCE ROOM MEMBERS PRESENT: Nancy Purington, Rick Fosse, Terry Trueblood, Emily Vetmillion MEMBERS ABSENT: Karen Michaeli, Sandra Hudson, Gary Nagle STAFF PRESENT: Karin Franklin, Marcia Klingaman RECOMMENDATION TO CITY COUNCIL That $1700 be allocated for the partial acquisition of Justin Zimmer's sculpture Tornado by a vote of 4-0. That Tornado be accepted as the first sculpture installed on the sculpture pad designated for Iowa Artists located on the Pedestrian Mall. CALL TO ORDER Purington called the meeting to order at 4:00 PM REVIEW AND APPROVAL OF MINUTES FROM NOVEMBER 2, 2000 The minutes were reviewed. Trueblood suggested that the term "amend" be changed to "expand" on the second line under ReDort on Council Rules Committee Recommendation Recjardincl PAAC By-Laws and Purington suggested that "she" be changed to "Franklin" in the second line of the first item under Committee Time/Other Business. Moved by Fosse, second by Trueblood to approve as amended: approved 4- 0. DISCUSSION OF THE MULLER SCULPTURE PROPOSAL Vermillion discussed her conversation with Tom Muller regarding activity related to his proposal of two bronze sculptures of local figures, Irving Weber and Paul Engle. Muller th will be meeting with the Lions on January 10 and they may possibly contribute $5000. Vermillion also said that Muller thought that Dick Summerwill is interested as well and Muller will be talking to him soon. DISCUSSION OF RECOMMENDATIONS TO THE CITY COUNCIL REGARDING THE ZIMMER SCULPTURE Franklin updated the committee on the status of the Zimmer sculpture as part of the Epicenter program. Franklin suggested that the PAAC needed to formally recommend that $1700.00 be allocated from the Public Art Program as partial acquisition of the Tornado sculpture and that Tornado be accepted as the first installation on the sculpture pad designated for Iowa Artists on the Pedestrian mall. Franklin stated that this sculpture would be owned by the City and would be considered a partial "gift" due to the $1700 acquisition cost. Purington asked about future relocation. Franklin explained that future sites have not been determined. The sculpture would be located downtown for approximately a year and any future relocation would be reviewed by the PAAC. Trueblood moved and Fosse seconded that $1700 be allocated for the partial acquisition of Justin Zimmer's sculpture Tornado; approved 4-0. Moved by Fosse and seconded by Purington that Tornado be accepted as the first sculpture installed on the sculpture pad designated for Iowa Artists located on the Pedestrian Mall; approved 4-0. COMMITTEE TIME/OTHER BUSINESS · Franklin updated the committee on her presentation to the Iowa Arts Council. She stated that she primarily described the Weatherdance fountain project to the Arts Council. Discussion of the Council addressed the issue of retaining the integrity of the artist while maintaining a public process and some of the challenges of contacting artists. Franklin said that she learned that the City of Ames has a public art committee with 16 members and it is very much a working committee; providing many of the fundions staff might do. With a budget of $15,000 per year, many of their exhibits are smaller, interior displays of artwork. Franklin did say that the challenges of making rotating displays attractive to artists are becoming more difficult as time goes on. Honorariums are typically not substantial enough to encourage artists to take that sculpture off the market for any length of time. Moving costs can be substantial as well and could have been used to pay for additional artwork. Fosse suggested that we consider collaborating with other cities in compiling our adist's database. · Franklin also discussed the artist, David Dahlquist who helped design the rest stop on the north side of 1-80 at the Tiffin exit. Franklin explained that the supports of the buildings were designed as stacked books and this artwork is part of the Iowa Department of Transportation art program. Franklin also mentioned the rest stop along Highway 20 to Sioux City portraying the history of Lewis and Clark. Vermillion asked if Franklin had found out why Dahlquist has not responded to the Call for Artists. Franklin will follow-up. · Franklin stated that the City Council would hold a public hearing on the City Budget on January 23 and encouraged the PAAC members to keep in mind the status of the Public Art budget. · Franklin reminded the committee that the Election of Officers would occur at the February meeting · Franklin extended her appreciation to Purington for her service to the PAAC and for getting the Public Art program started by presenting her with a Certificate of Appreciation. · The committee discussed the need to solicit applicants to the PAAC and possibly expand its membership from including only City of Iowa City residents to property owners. Vermillion suggested that she would prefer to see an additional art professional involved in the committee. Some names were suggested and members will follow up. Purington stated that there was a reception at the Chamber of Commerce that afternoon for "Arts in Business". · Vermillion also thanked Purington for her service and contribution Next meeting is January 4, 2001. Meeting adjourned at 4:30 PM. MINUTES PARKS AND RECREATION COMMISSION JANUARY 10, 2001 MEMBERS PRESENT: Toni Cilek, Barbara Endel, Craig Gustaveson, Brace Maurer, Nancy Ostrogani, Matt Pacba, Rex Pruess, AI Stroh STAFF PRESENT: Terry Robinson, Terry Trueblood GUESTS: Naomi Novick FORMAL ACTION TAKEN Moved bv Stroh, seconded bv Endel, to approve the December 13, 2000 minutes as written. Unanimous. Moved bv Gustaveson, seconded by Cilek, to adopt the Recreation Division fees and char~es proposed for FY02. Unanimous. Moved by Maurer, seconded bv Gustaveson, for the commission to pass and adopt a resolution reco~nizin~ and honorin~ Bob Bol~s for his outstandinR service to the City of lowa City and its youth. Unanimous. PUBLIC DISCUSSION Naomi Novick addressed the comrmssion on behalf of the League of Women Voters who will be looking at community development for Johnson County. She asked if there was a written long-term plan for park development in Iowa City. Trueblood noted the City has a five-year capital improvement plan, which is included in the budget book and money has been allocated to complete a park and recreation master plan this year. Novick asked if the commission had a written plan; Trueblood furnished her with a copy of the priority listing of capital projects completed by the commission. FY02 PROPOSED FEES AND CHARGES Last month the commission was furnished with a listing of the Recreation Division fees and charges proposed for FY02 and tentative proposals for FY03 and FY04. Trueblood distributed a summary of the Recreation Division FY02 revenues and budget setting out the percentage of non-property tax revenue necessary to support the budget. Moved by Gustaveson, seconded by Cilek, to adopt the Recreation Division fees and char~es proposed for FY02. Unanimous. Trueblood noted the City Council would take action on this at its February 6th meeting. FY02 OPERATING BUDGET Staff received the City Manager's proposed budget, which will be submitted to the City Council. Trueblood noted the departrnent's requests that were approved, not approved and other reductions. Ihe new positions not funded were the half-time custodian at the Mercer Park Aquatic Center/Scanlon, a Maintenance Worker 1i for Parks, and a Natural Areas Specialist for Parks. Gustaveson questioned whether the needed positions will ever be funded, noting the continually expanding services and parks/open spaces. Trueblood stated additional staff is needed or the City will have to begin contracting out the necessary services, which comes with a high price tag, or reducing the level of service. He noted past experiences with private contractors, Parks and Recreation Commission January 10, 2001 Page 2 of 3 which have been unsatisfactory. Trueblood noted an opportunity for boards/commissions to meet with the City Council on January 23~a, and he would inform the Chair and Vice Chair of the scheduled time once it is determined. FY02-05 CAPITAL IMPROVEMENT PROJECTS Trueblood reviewed the revisions made to the listing of the department's CIP projects, mostly due to projects being pushed back one year. Endel noted the Riverside Festival Stage Seating project was not included. Trueblood stated representatives from the Riverside Theatre met with he and the City Manager, and Riverside Theatre submitted a proposal to front the entire amount, with approximately one-half to be reimbursed by the City over a three-year period. The City Manager will forward this proposal to the City Council. Trueblood noted Riverside Theatre originally wanted to do this project this spring, but have moved it back to 2002. Another proposal submitted by them is to allow the sale of alcoholic beverages at their performances. Trueblood indicated the City Council will be discussing alcohol-related issues at its next work session, and the commission will likely need to have some discussion on this proposal. The cornnf~ssion as a whole noted the official action taken by them was to support the project with the funding source being the balances from completed projects in combination with the Riverside Theatre's commitment to contribute one-half of the cost, and encouraged the City Council to find the remaining amount from another funding source. Endel noted the commission supported this project, but not at the expense of any other parks and recreation project. Trueblood stated there were balances in some completed projects, but he did not receive permission to apply these balances to the seating project, as they may be needed elsewhere. Pacha stated the commission should be allowed to review and address this new proposal if the City anticipates using funds from the department's budget to reimburse Riverside Theatre. Endel agreed it deserves further discussion in order to evaluate it in light of other competing priorities. Trueblood noted that the CIP committee would be meeting with the City Council on January 22 and he would inform them of the commission's action and message that the commission does not support this project at the expense of any of its top 10 CIP priorities. Pacha reiterated the commission approves the concept of the project, but only if other funding sources can be obtained. RECOGNITION OF RECREATION DIVISION EMPLOYEE Trueblood reported JTPA and the Mayor's Youth Program recognized Bob Bogs for his commitment to their Summer Youth Employment Training Program by acting as a worksite supervisor for over 10 years to assist in furthering the vocational development of youth. Moved by Manrer, seconded by Gustaveson, for the commission to 0ass and adont a resolution reco~nizin~ and honorin~ Bob Bo~s for his outstandin~ service to the City of Iowa City and its youth. Unanimous. COMMISSION TIME Ostrogani asked if the City has any alternative energy source plan; Trueblood noted the City had employed an Energy Coordinator to review and implement various energy savings programs, but he was unaware of an actual written plan for alternative energy sources. She also noted she reviewed the Neighborhood Open Space Plan, and asked if there could be a requirement included that a certain number of trees be planted per acre. Trueblood noted there are existing requirements for new developments. Robinson noted the sensitive areas ordinance that requires developers to retain a percentage of sensitive areas in its natural state. Parks and Recreation Commission January 10, 2001 Page 3 of 3 DIRECTOR'S REPORT Treeblood reported on the following: Commission Vacancy. The deadline for applications for the vacancy on the commission is January 31, with the appointment being made at the February 6th City Cotmcil meeting. Cemetery Fees and Char~,es. Staff may be bnnging to the commission proposed fee increases for Oakland Cemetery. Hickory Hill Trail Plan. The consultant will be in attendance at next month's meeting to present the proposed plan. There have been a series of public meetings, with the two major entities being the Friends of Hickory Hill and the Johnson County Coalition for Disabled Persons. Hunters Run Park Develooment. The first public meeting to receive input into development of the Hunters Run Park area is scheduled for next Wednesday at Irving Weber School. ADJOURMENT The meeting adjourned at 6:10 p.m. MINUTES PLANNING AND ZONING COMMISSION JANUARY 18, 2001 -7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Ann Bovbjerg, Pam Ehrhardt, Jerry Hansen, Dean Shannon, Benjamin Chait MEMBERS ABSENT: Marilyn Schintler, Norm Osland STAFF PRESENT: Mitch Behr, Bob Miklo OTHERS PRESENT: RECOMMENDATIONS TO COUNCIL: Recommended approval, by a vote of 5-0, SUB00-00027, an application from Westcott Partners II LLP for a final plat of Westcott Heights Part Three-A, a 78.96 acre, 47-1ot residential subdivision located in Johnson County on the west side of Prairie du Chien Road, south of Newport Road. CALL TO ORDER: Chairperson Bovbjerg called the meeting to order at 7:33 p.m. ANNOUNCEMENT OF VACANCIES ON CITY BOARDS AND COMMISSIONS: Bovbjerg stated that there were vacancies on several boards and commissions, and she encouraged citizens to apply. Bovbjerg announced that Norm Osland, one of the Planning & Zoning Commission members, had passed away unexpectedly. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. RIGHT-OF-WAY VACATION: VAC00-0005. Discussion of an application submitted by David Luck for a vacation of a 20' x 60' area of Ronalds Street right-of-way located west of Center Street. Miklo stated this was on the west side of Ronalds Street. The property owner wants to purchase some right-of-way. Originally the staff had recommended approval, but discovered there were private water lines in the right-of-way and now they are asking for deferral of this item until the right-of-way issue can be resolved. Options being pursued by staff are: 1) easement; 2) relocation; and 3) special exception. Miklo stated that the applicant concurs with the deferral. Public discussion: There was none. Public discussion closed. Shannon asked if the purchase of land by the property owner is for the purpose of building. Miklo stated that was the primary purpose. Ehrhardt asked how many homes the water line Planning and Zoning Commission Minutes January 18, 2001 Page 2 serves. Miklo said that there are two properties. The right-of-way land could not be built upon unless the water lines are moved. .MOTION: Bovbjerg moved to approve VAC00-0005, an application submitted by David Luck for a vacation of a 20' x 60' area of Ronalds Street right-of-way located west of Center Street. The motion carried on a vote of 5-0. DEVELOPMENT ITEM: SUB00-00027, an application from Westcott Partners II LLP for a final plat of Westcott Heights Part Three-A, a 78.96 acre, 47-1ot residential subdivision located in Johnson County on the west side of Prairie du Chien Road, south of Newport Road. Miklo stated that this was on the December 21, 2000 agenda and the full staff report was read at that time. At that time staff reported there were some concerns by County staff and this item was deferred. Miklo advised that those concerns have been addressed, and staff recommends approval. Public discussion: There was none. Public discussion closed. MOTION: Shannon moved to approve SUB00-00027, an application from Westcott Partners II LLP for a final plat of Westcott Heights Part Three-A, a 78.96 acre, 47-1ot residential subdivision located in Johnson County on the west side of Prairie du Chien Road, south of Newport Road. Hansen seconded the motion. The motion carried on a vote of 5-0. Ehrhardt moved to approve the minutes of the December 2t, 2000 Planning and Zoning Commission meeting as written. Hansen seconded the motion. The motion carried on a vote of 5-0. OTHER: Miklo stated that the City Budget has been provided for the Commission's information. Miklo advised that the report from the consulting firm regarding the review of City Codes has been provided to Commissiofi members for their review. The consultant will be at the February 1, 2001 Planning and Zoning Commission meeting to present the plan and take questions. Miklo announced that the draft of the North District plan is complete and the notice of the North District meeting has been sent out. He encouraged all Commission members to attend the meeting on February 6, 2001 at Shimek School. Bovbjerg asked about the disposition of the Wolf property. Miklo stated that the City Council recommended denial to the County. Miklo said that Wolf has indicated that he will comply with the Fringe Area Standards and will provide further plans for a subdivision but will not pursue rezoning to manufacture housing. Bovbjerg asked about the Peninsula Neighborhood plan. Miklo stated that the Council approved first consideration of rezoning ordinances. He said the concerns raised by the Elks are being reviewed by the City Attorney's Office. Planning and Zoning Commission Minutes January 18, 2001 Page 3 Hansen said that he would like to have an update from the City after the budget is finalized so they could review the budget for police and fire and other City services. Bovbjerg offered to talk to the City Manager and/or the Mayor to see if there were any meetings that Commission members could attend regarding the budget. Miklo asked that any questions regarding the Duncan issue be brought up at the informal meeting so that staff can be prepared for the formal meeting. ADJOURNMENT: The meeting was adjourned at 8:15 p.m. Dean Shannon, Secretary Minutes submitted by Neana Saylor MINUTES o2-o6-ol SENIOR CENTER COMMISSION ~ TUESDAY, DECEMBER 19, 2000 MEMBERS PRESENT: Lori Benz, Jay Honohan, Joanne Hora, Allan Monsanto, Deborah Schoenfelder, Carol Thompson, Charity Rowley, and Mary Kathryn Wallace MEMBERS ABSENT: Bill Kelly STAFF PRESENT: Linda Kopping, Michelle Buhman, Susan Rogusky, and Julie Seal. GUESTS Jim Aliaire, Lisa Dewey and Robert Welsh CALL TO ORDER Honohan called the meeting to order at 3:00. MINUTES Motion: To approve the November minutes as distributed. The motion carded on a vote of 7-0. Hora/Rowley PUBLIC DISCUSSION None. PARKING FACILITY/SKYWALK STRATEGIC PLANNING COMMI'I'rEE -Honohan As of December 19 the Senior Center Commission has raised $77,622.00 in donations and pledges for the skywalk. This week the Senior Center received notification that the Center will be receiving $75,000 to $85,000 from the estate of lone Hardy. Disbursement should take place sometime during the spring of 2001. The Skywalk strategic planning committee suggested earmarking up to $40,000 of this bequest to the skywalk in order to reach the fundraising goal of $120,000. Discussion followed. Motion: To pledge an amount not to exceed $40,000 from lone Hardy's estate to the skywalk fundraising drive. Community fundraising efforts will continue. Motion carded on a vote of 8-0. RowleylHora COUNCIL OF ELDERS REPORT - Aliaire/Welsh A report from the Council of Elders was presented. ACCREDITATION REPORTS - Honohan; Hora; Wallace U:\Operations\Commission~dinutes 2000~Dec2000.doc MINUTES 2 SENIOR CENTER COMMISSION TUESDAY, DECEMBER 19, 2000 All three subcommittees are workin on their assigned review area and plan to give a final report at the January 2;2 meeting. SEATS SERVICE REVIEW- Dewey Dewey presented Commissioners with a history and brief description of the operation of the SEATS program. Commissioners agreed the system was adequate and did not need to pursue the issue any further. Senior Center Parking Proposal - Honohan Commissioners reviewed the parking proposal developed by the Skywalk Strategic Planning Committee. It was noted that the proposal will be presented in the January issue of the Post and that two public hearings have been scheduled for January 10th and 11 th tO SOliCit participant feedback. SENIOR CENTER UPDATE Operations - Kopping The bids for the repair work in the kitchen ranged from $4,100 to $9,750. The higher bids include more extensive work as well as an agreement to work from 2:00-10:00 PM. Working these hours is more expensive, but would result in less disruption to Senior Dining operations. Kopping asked Commissioners to approve the purchase of an elliptical stridder and replacement treadmill for the exercise equipment room. The approximate cost of the equipment is $3,900 and $3,500 respectively and would be funded through the Gift Fund. At of the end of the first quarter FY01 the Gift Fund had approximately $50,000 of non-earmarked money. Motion: to approve spending approximately $7,400 of Gift Fund money on new equipment for the Exercise Equipment Room. Motion carded on a vote of 8-0. Rowley/Wallace, Kopping reported the Board of Supervisors appointed Jim Schintler to the Commission. He will be filling the vacancy left by Mary Kathryn Wallace who has served two full terms on the Commission. Pro.qrams - Seal An update of January programs was presented. A complete listing of programs will be available in the January Post. Volunteers - Rogusky Rogusky gave a brief report on volunteer activities. CITY COUNCIL - Honohan A report of the City Council meeting was given. MINUTES 3 SENIOR CENTER COMMISSION TUESDAY, DECEMBER 19, 2000 BOARD OF SUPERVISORS - No report available. COMMISSION DISCUSSION Commissioner voted on officers, Jay Honohan was reelected chair, Joanne Hora was elected vice-chair and Charity Rowley was elected as secretary for 2001. Motion: To adjourn. Motion carried on a vote of 8-0. WallacelSchoenfelder. The meeting adjourned at 4:48.