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HomeMy WebLinkAbout2005-11-17 Info Packet & - 1 ~ CITY COUNCIL INFORMATION PACKET CITY OF IOW2~ CITY www.icgov.org November 17, 2005 I MISCELLANEOUS ITEMS IP1 Tentative Future Council Meetings and Work Session Agendas IP2 Memorandum from the City Clerk: Council Meetings for November 21 - December IP3 Memorandum from the Assistant City Manager: Contract with Public Access Television PRELIMINARY/DRAFT MINUTES IP4 Public Art Advisory Committee: November 3, 2005 IP5 Housing and Community Development Commission: October 20, 2005 IP6 Airport Commission: November 10, 2005 IP7 Public Library Board of Trustees: October 27, 2005 ~ City Council Meeting Schedule and (~ITY OF iOW^ CITY Work Session Agendas November ~7, 200~ www.icgov.org TENTATIVE FUTURE MEETINGS AND AGENDAS · TUESDAY, NOVEMBER 22 Public Library 7:00p Special Work Session/State League meeting with area legislators on Property Tax Legislation · MONDAY, NOVEMBER 28 Emma J. Harvat Hall 4:30p-6:30p Special Work Session/Local Legislators · TUESDAY, NOVEMBER 29 Emma J. Harvat Hall 7:30-9:00p Special Work Session/Orientation 2005~2006 City Councils · MONDAY, DECEMBER 12 Emma J. Harvat Hall TBA Special Council Work Session* 7:00p Special Formal Council Meeting · TUESDAY, DECEMBER 13 Emma J. HarvatHall 7:00p Special Formal Council Meeting · THURSDAY, DECEMBER 15 Emma J. Harvat Hall 4:00p Special Formal Council Meeting *Start titne yet to be set DATE: November 16, 2005 TO: Mayor and City Council REVISED FROM: Marian K. Karr, City Clerk RE: Council Meetings for November 21-December At your work session on November 14th the following schedule was agreed upon: Tuesday, November 22- Special Work Session/State League meeting with area legislators on Property Tax Legislation (7:00 p.m. Public Library) Monday, November 28- Special Work Session/Local Legislators (4:30-6:30 p.m.) Tuesday, November29 ..... Special_Wx~rk Se~ss~on/Orientation 2005/2006 City Councils (7:30-9:00 p.m.) Monday, December 12 - Special Work Session* Special Formal Tuesday, December 13 - Special Formal Thursday, December 15- Special Formal (4:00 p.m.) UNLESS DIFFERENT TIME NOTED: ALL WORK SESSIONS BEGIN AT 6:30 P.M.; All FORMAL MEETINGS AT 7:00 P.M. * Start time yet to be set Cc: Maintenance Cable TV Department Heads u:schedule05.doc Date: November 16, 2005 To: City Council From: Assistant City Manager Re: Contract with Public Access Television The contract between the City and Public Access Television, Inc. (PATV) for programming the Public Access Channel (18) expires at the end of the year. PATV has programmed the channel since 1990 when the cable operator agreed to turn that function over to a City-designated nonprofit organization and to provide operating funds. The franchise agreement with Mediacom provides funding for public/local access and community programming over and above the annual franchise fee payment. The amount of that funding increases annually based on the Consumer Price Index. The amount for calendar year 2005 is $189,923.44. Under our agreement with PATV, that amount is paid to them over the course of the year along with any interest that accrues. PATV has given notice that they wish to pursue a renewed agreement. Staff is preparing to enter into negotiations with PATV. Saul Mekies, Chair of the Iowa City Telecommunications Commission, will join Drew Shaffer and me in representing the City. Sue Dulek will provide legal counsel. If you have specific issues you would like to have addressed in our talks with PATV, please don't hesitate to contact me. I will keep you apprised of our progress. A final agreement will require Council approval. cc: City Manager City Attorney Drew Shaffer Sue Dulek mgdasstJmem/PATV06.doc M IN UTES PRELl MI NARY IOWA CITY PUBLIC ART ADVISORY COMMITTEE THURSDAY, NOVEMBER 3, 2005, 3:30 P.M. LOBBY CONFERENCE ROOM, CITY HALL Members Present: Charles Felling, Rick Fosse, James Helmsley, Emily Martin, Mark Seabold, Terry Trueblood, Emily Carter-Walsh Staff Present: Marcia Klingaman Call to Order Martin called the meeting to order at 3:35 p.m. Public discussion of any item not on the agenda Felling asked if there were any further thoughts about creating a recognition program for people who put art in their yards, similar to a program the Historic Preservation Commission has. He said it could be coordinated through the Neighborhood Council, soliciting nominations from the various areas. He added that he thinks visible art on private property is part of public art. Klingaman asked if this would be an annual or ongoing event. Martin said information could be sent to the Neighborhood Council, and set a deadline for each year's nominations. Klingaman said a general solicitation could also be distributed through newspapers and other media. Felling said he would like to keep the neighborhoods focused on art. Martin said she could see no negative aspects of such a program. Klir~gaman noted it does not seem like it would be complicated. Fosse said he thinks it is a good idea. Martin suggested having the deadline in the spring, because people would be more likely to go out to view the nominees when the weather is nicer during spring and summer. Klingaman asked if there was a motion. MOTION: Felling moved to develop a procedure for recognition of art in private spaces that are intended for public viewing. The purpose of the program would be to recognize contributions to the overall artistic atmosphere. Carter-Walsh seconded. The motion passed on a vote of 6-0, with Seabold absent. Fosse asked if the recognition program would include art in commercial areas as well. Felling said yes. Trueblood asked how it recipients would be chosen. He added that publicly viewed art in private areas would need to be defined. Carter-Walsh suggested art that is viewable from the curb. Felling suggested it would be art that can be seen by passersby. Trueblood asked whether this would be a nomination process. Felling said yes. Martin said the Historic Preservation program is a good model. Helmsley asked if the program would be a competitive contest. Felling said no, any suitable nominee would be recognized. Klingaman said criteria would need to be created, in part to justify if a nomination is denied. Martin noted the Historic Preservation does not have specific numbers, but gives multiple awards in various categories. She said the program could be fine-tuned over time, but should be vague at first. Carter-Walsh asked for confirmation that as long as a nomination meets the criteria, it would be recognized. Klingaman said yes. Martin said the potential recipient should be consulted as well, to make sure they want the recognition. Klingaman agreed, because the recognition would be public information and there would be publicity about the art. Carter-Walsh asked whether the criteria would focus on the technical or artistic areas. Klingaman said that needs to be determined, and that should be done soon if this will being in the spring. Martin asked if there are established criteria for evaluating proposed art pieces. Felling said there are criteria for evaluating donations. Martin asked Felling if he would develop a proposal, including ideas on how to frame a call for nominations. Felling said yes. Klingaman said she would put it on the December agenda. Consideration of the Minutes of the October 6, 2005 Meeting Edits submitted to the minutes included addition of the words "interest in" to the last page and "of the shelter" to page one. Iowa City Public Art Advisory Committee Minutes November 3, 2005 Page 2 MOTION: Fosse moved to accept the minutes as amended. Trueblood seconded, and the motion passed unanimously. Review and evaluation of submittals for South Sycamore Greenway and Kickers Soccer Park Art in the Parks proposals The committee members reviewed slides of the submitted proposals for the two parks. Klingaman said there were three proposals for each park. She distributed information packets to the committee members. Helmsley asked if budget information was included in the calls to the artists. Klingaman said yes. She said that no bottom line price was included for Mitchell's proposal, so he would have to verify that the piece could be made for $35K. Martin asked if any supplemental images were sent for Mitchell's proposal. Klingaman said no. Klingaman said Dana LaMair was not included in the call to artists, though her husband submitted a proposal for the greenway park. The committee can take her proposal under consideration, or may choose not to. Martin asked if Ellison's proposal is kinetic. Fosse said no, though it gives that impression. He asked if Bigger's proposals are currently manufactured and available. Klingaman said yes. Carter-Walsh asked if the committee would be accepting art for one or both parks. Klingaman said there is funding for both. She added that the initial call went out only to the artists the committee selected by viewing slides in a previous meeting. The call could also be widened. Trueblood asked if Mark LaMair's piece included all seven birds. Klingaman said yes. Fosse asked if the birds are kinetic. Klingaman said yes, they rotate in the wind. Martin asked if the committee members had anything to say about the proposals. Trueblood said he liked Mitchell's piece best for the soccer park. Fosse agreed. Carter-Walsh said she liked Ellison's. Trueblood added that the least climbable proposed piece for Kickers would be LaMair's. Klingaman passed around additional slides of Mitchell's work. Martin said she did not think the LaMair proposal was very interesting. Carter-Walsh agreed it did not have a strong visual impact, especially considering the'size of the park. Carter-Walsh said she likes the gesture in Ellison's piece, and that it seems less flat than Mitchell's. Martin said she likes the kinetic aspect of Mitchell's piece. Helmsley said Mitchell's piece is tall and bright enough to be noticeable. Fosse said there is a greater artsy component to Mitchell's proposal, whereas EIlison's seemed more like a sign. Martin said she thought Mitchell's is more engaging. Fosse said Mitchell's piece did not seem as solid as some of the other pieces the artist has done, especially because of the base. Martin said the tall base puts the moving parts out of reach. Klingaman said it might be a budgetary issue as well. Carter-Walsh agreed Mitchell's piece did not seem very substantial. Martin said seeing the piece move would likely create greater dimension than the picture conveys. Fosse suggested asking the artist to propose a different and more interesting base. Helmsley said Ellison's piece could quickly become an icon that is easily associated with the park. Trueblood said of all the pieces, Ellison's looks like the easiest to climb. He added that he did not like it very much, that it seemed very flat. Felling asked if Trueblood is looking for more dimension. Trueblood said yes, the ball and the base do give it some dimension, but the base also gives steps to climb, as well as something hard to land on if a child fell while climbing it. Fosse asked whether there was a location specified for the soccer piece. Klingaman said no, she included pictures in the call, and noted one potential location was near the concession stands. However, the final location has not been decided. Fosse said he would like to request a second iteration of Mitchell's proposal with a base that has more mass and color. Carter-Walsh agreed. Martin said she likes the current base, and it is in line with the dimension of the figures at the top. Felling said he would like more information about the dimensions of the different parts of the piece, such as how long the arms are. Fosse said the red part of the base would be as tall as the conference room, or a little taller. Iowa City Public Art Advisory Committee Minutes November 3, 2005 Page 3 Seabold arrived at this point. Seabold said he preferred Mitchell's proposal over Ellison's, as it is more kinetic. Ellison's is very flat. Martin said there is an element of playfulness in Mitchell's that she likes. Seabold asked if a site had been specified. Klingaman said no, though one possibility is by the concession stands. MOTION: Trueblood moved to select "Just for Kicks" as proposed by Mitchell for the soccer park art piece. He added that elaboration is needed in regards to the piece's dimensions and total cost of the proposed piece. Felling seconded, and the motion passed on a vote of 7-0. Trueblood said he preferred Mark LaMair's "Birds in Flight" for the greenway park. It would be the only piece that fits the surroundings. Fosse said he liked the piece, but was concerned with its delicacy. Trueblood agreed that people would try to shake them. Helmsley asked whether making the poles thicker would detract from the piece. Fosse asked whether it is an existing piece. Martin said it appears so. Martin said the committee could express reservations about its fragility and see if the artist has any suggestions. Helmsley suggested having one thicker pole with a branching pole holding the birds. Martin said that would change the look of the piece. She said she would also like more pictures from different angles, including the bases. Fosse asked whether an inquiry could be made with one of the artists who was solicited but did not send a proposal. Klingaman said she could check with the artist. Martin said she would like Mark LaMair's feedback about the piece's durability, as well as additional photos. Helmsley suggested installing the piece in water, to reduce access and vandalism. Fosse said the greenway area is not always wet, so a pool would need to be put in. Carter-Walsh asked if there were any thoughts about Bigger's proposals. Seabold said they are nice, but very generic. Fosse said the pieces look like they need a large area around them. Trueblood said they all would be easily climbed. Felling said he likes the idea of the bird piece rising out of the prairie or a pool. Fosse said the greenway is unmowed tallgrass prairie that is occasionally burned, so the piece would need to be able to withstand that. He added that the thin poles would not obstruct water flow, but any longstanding water would be shallow. Carter-Walsh confirmed that the committee would like more information about LaMair's bird piece, and to inquire with the other artist. Klingaman said she would get more information from LaMair and ask the other artist for a submission for the next meeting. Discussion of Annual Report and plans for FY 06-07 Trueblood said he had no comments or concerns about the Annual Report or accompanying documents. Trueblood left at this point. Martin asked whether the committee already discussed the Annual Report. Klingaman said no, though it was included in the packets for the October meeting. She suggested adding the proposal for a recognition program to the Plans for Fiscal Year 2006 section. Felling suggested calling it Art in Public Spaces Recognition. Martin said it went along with Art by the Yard. No other additions were suggested. Klingaman said the report would be given to the city council for their information. Martin asked if there were any additional plans to be added. Felling said there would likely be carryover. Seabold suggested adding the planned collaboration with students. Klingaman said the pad for the rotating art in the peninsula area would likely be installed next spring. She noted that the collaboration with students is covered in a statement on the second page, though it does not specify students. The committee will have to decide whether proposals for that area would be solicited exclusively from students, or otherwise. Fosse said he would like to consider something for a bridge on a new walking trail on First Avenue north of Hy-Vee. The trail will parallel Ralston Creek and cross First Avenue, and there are currently some very boring railings over the bridge that he would like to replace with something more decorative. Martin suggested adding that as a potential project to consider. Iowa City Public Art Advisory Committee Minutes November 3, 2005 Page 4 Fosse said he would also like to consider a collaborative project with the University. A new traffic circle is planned for the intersection by the Field House, which would give a focal point with a lot of potential for art. Committee time/Other business Klingaman said the dedication for the new transportation center is scheduled for November 4 at 3:30 p.m. Adiournment There being no further business to come before the committee, Carter-Walsh moved to adjourn and the meeting adjourned at 4:45 p.m. s:/pcd/minuteslPublicArt/2OO51artl 1~3-05.doc Public Art Advisory Committee Attendance Record 2005 Term Name Expires 1/06 2/02 3/02 4/07 5/05 7/07 9/01 10/06 11/03 12/01 0/00 Emily Carter Walsh 01/01/08 CW X O X X X O/E X X Charles Felling 01/01/06 CW X X X O/E X X X X James Hemsley 01/01/06 CW O/E X X X X O/E X X Emily Martin 01/01/08 CW X O/E O/E X O/E X X X Mark Seabold 01/01/07 CW X X X X X X X X Rick Fosse CW O/E X X X X X X X Terry Trueblood CW O/E X X X X X X X Key: X = Present O = Absent O/E = Absent/Excused NM = No Meeting CW = Cancelled due to Weather MINUTES PRELIMINARY HOUSING AND COMMUNITY DEVELOPMENT COMMISSION LOBBY CONFERENCE ROOM, CITY HALL, IOWA CITY THURSDAY, OCTOBER 20, 2005 Members Present: Jerry Anthony, Lori Bears, William Greazel (arrived at 6:45), Matthew Hayek, Kelly Mellecker, Thomas Niblock, Brian Richman, Michael Shaw Members Absent: Rita Marcus Staff Present: Tracy Hightshoe, Karen Howard Public Present: Crissy Canganelli, Charlie Eastham CALL MEETING TO ORDER Chairperson Anthony called the meeting to order at 6:37 PM. APPROVAL OF THE MINUTES FROM SEPTEMBER 15, 2005 Motion: Hayek moved to approve the minutes as submitted with Anthony's minor edits on page 3. Mellecker seconded the motion. Motion passed 7:0. PUBLIC COMMENTS OF ITEMS NOT ON THE AGENDA NONE NEW BUSINESS Presentation by Urban Planning of the proposed development code Karen Howard, Planner, discussed the development code as it relates to housing. Howard stated the proposed code allows smaller lot sizes than What is currently allowed. She passed out a comparison chart of the zoning regulations and lot size requirements for Iowa City, Coralville, and North Liberty. She pointed out that Iowa City currently allows development on smaller lots and allows apartments at higher densities than other surrounding communities. She explained that the Planning and Zoning Commission is recommending further reductions in lot size requirements as a means of providing opportunities for more affordable housing. However, she stated that while this will provide more opportunities, the private market may not respond. Other mechanisms may be needed given the market conditions in Iowa City. She noted that the average lot size within Iowa City for Iow density housing is 85 feet, and the code sets a minimum of 60 feet, which indicates that the market is providing housing at a higher level, larger lots than the code requires. Howard stated that zoning regulations artificially increase the cost of housing only if the regulation restricts what the market would otherwise supplied. Howard said that cost of housing could be reduced by reducing the lot size. She noted that the comprehensive plan encourages more compact development. She noted that some of the benefits of compact development are usage of less land, reduces costs of infrastructure needed, developer gets to sell more lots, and it provides lower cost housing to the consumer. Howard noted that in Iowa City it might not be the zoning regulations causing the high price of housing. Other causes might be that there is not enough land zoned for higher density development or it could be there is a market demand for higher cost houses. She noted that developers for more affordable housing types like duplexes and zero-lot lines have to compete for land resources with developers of higher cost housing and they may also get a lot of community resistance against higher density housing. She noted that the consultant hired by the City to examine the zoning ordinance concluded that there are not a lot of regulatory barriers in the zoning code, but not enough zoning for higher density residential development within Iowa City, perhaps due to community concerns about higher density housing. Howard rhetorically asked why there is such a resistance against high density developments. She mentioned that the new zoning regulations propose lowering the minimum lot width of single family housing to 30 feet, which is very Iow compared to other cities in Iowa. Howard said that the Planning and Zoning Commission Housing and Community Development Commission Minutes October 20, 2005 Page 2 looked at ways to allow smaller lots, but also ensure that the resulting neighborhoods do not feel crowded, ways to ensure that there is room for sidewalks, street trees, and on-street parking for visitors - ways to ensure that neighborhoods remain healthy and sustainable over time. She noted that one solution for the narrowest lots - less than 45 feet wide - might be the usage of rear alleys, which would move the driveways and parking to the rear of the narrow lot while leaving room in the front for street trees and sidewalks and the residential aspects of the homes. She noted that duplexes in the proposed code would be allowed in all single family residential zones. She mentioned that there is a provision to make the RS~8 zone a small-lot single family zone and allow duplexes only on the corner lots. Duplexes would also be allowed on the corner lots in the RS-5 Zone. Howard said that the RS-12 is proposed to accommodate townhouses by right. She noted that the lot requirements had been adjusted to allow townhouses, whereas currently they can only be approved through a planned development. Howard mentioned that Iowa City's multi-family residential zones also allow considerably higher densities than surrounding communities, up to about 50 units per acre. Howard said that the proposed zoning ordinance has incorporated development standards. She said that there has been concern about whether the proposed standards will drive up the cost of housing, and she mentioned that it will drive up the cost only if the market is not already incorporating these design elements. The Planning and Zoning Commission considered cost and felt that the standards required are very minimal and would not be of significant cost, but would have a positive effect on the resulting neighborhood. They felt that the benefits would far outweigh the costs. The City has also received comments regarding the proposed garage placement restrictions. The proposed code includes standards for garage placement on the smaller, narrower lots allowed by the ordinance in order to address pedestrian safety, amount of front yard pavement, and to make sure there is adequate on-street parking and room for street trees, and to make sure that neighborhoods maintain a residential character and do not feel crowded. There is also a provision in the proposed code that requires door and window trim for townhouses and duplexes to help these bulkier buildings fit into neighborhoods. This provision does not apply to single family homes. She noted that the cost would not be very high for these design elements; it would be about $40 per window. Howard said the cost is minimal but benefits may be very important to the residents of the new neighborhood. She said that the proposed code encourages smaller, more affordable homes, but also supports long term value. Richman asked what the City's expectations are as to how the new regulations will affect the amount of affordable housing provided. Howard said there has been a demand for planned developments where developers are able to cluster developments on smaller lots, get a higher density, or preserve environmental features. This must mean that there is a market for these more compact housing types. She noted that there is a market that will respond to some extent to homes on smaller lots; however it can not be predicted if the smaller units produced will actually be affordable or for moderate income households. Howard pointed out that you can build a large or expensive home on a small lot and some developers place private restrictions and covenants that specify a minimum house size or other expensive design features that may make the housing costly even if the lots are smaller. Greazel asked if they have done any studies with developers regarding what type of developments provide the most income. He stated if a developer can make more money building 4 houses on an acre than 20, they will build four larger, more expensive homes, She said that the City has looked at studies and they based their conclusions on those studies. Small lot development allows for less infrastructure and lower lot prices. Howard noted making use of alleys also reduces infrastructure costs. She noted again that while these costs will be reduced with smaller lot sizes, developers may still choose to build larger homes or homes with expensive features. Howard said that it is possible to get Iow income housing through zoning provisions, but it is necessary for the market to respond. Howard noted that just because smaller lot size is allowed by code, it doesn't mean developers will take advantage of it and build smaller, more affordable housing with higher densities. Howard stated some cities use mandatory or voluntary inclusionary zoning to get affordable housing units in all subdivisions. Howard stated inclusionary zoning is one method of getting each developer to include a certain percentage of "affordable" or more modest homes in each subdivision. The proposed code does not include inclusionary zoning. Howard stated the City or HCDC could consider or research this tool. Greazel mentioned that some developers do not want smaller houses or lots within their development and may place restrictions on the type of housing within the subdivision (minimum house or lot size, number of garages, etc). Greazel said that neighborhoods tend to move towards the middle and there is a lot of resistance to smaller homes that the Housing and Community Development Commission Minutes October 20, 2005 Page 3 developer feels will reduce their appraisal or selling price. Hightshoe noted those are regulations imposed by the Developer, not the City, so the City has little control over these practices. A question was raised about the design standards in the proposed code. Howard stated there have been some misconceptions about the proposed code, because people pull out specific provisions and do not explain the context. One common misconception is that all housing will need front porches. Howard noted that there is one section in the current code that references porches. In that section, if a developer wants to place a house closer to the street than is allowed by the code (front setback), the developer would have to show how they would maintain privacy. One of the solutions might be building a front porch to help separate the home from the street. Howard noted that there are no specific requirements for front porches. Bears said that universal design features (accessibility) should be used more in the code. Shaw asked if there are places in Iowa with the proposed lot widths. Howard said to find cities that have this reduced of lot size, one would have to look at bigger cities like Chicago. Richman asked how the City would measure the effects on affordability. Howard said that the evaluation could be made by keeping track of lot sizes platted and subdivision requirements. Hayek noted that the demand side in Iowa City is very atypical, very affluent with a lot of turnover. Howard agreed. Update on FY06 Projects Hightshoe said that as of September 30, 2005 there were 2 projects that did not enter agreements with the City, Planned Parenthood and Hillel. Hightshoe said that Planned Parenthood is working on language that protects client confidentiality and had to determine what "security instrument" to use based on the City's Investment Policy. As they have not worked with federal regulations in the past, their attorneys have made revisions that require our legal department to review. These issues should be resolved shortly. Planned Parenthood will grant a lien on an automobile in Des Moines as the security instrument for this CDBG agreement as they do not own the building on Orchard. Hillel entered their agreement this past week. Hightshoe noted that there are some HOME projects that have not entered agreements as a site has not been identified yet. HOME regulations require the City to complete a project-specific environmental review before the City enters an agreement with the applicant. If a site has not been identified, the City can't enter an agreement. Anthony asked if a one month extension would be enough time for Planned Parenthood to solve the issue and enter an agreement. Hightshoe noted that should be enough time. MOTION: Greazel moved to extend the timeline for entering the agreement to November 20 (one month) for Planned Parenthood. Mellecker seconded the motion, Motion passed 8:0. Public Meeting- Annual Review of the 2006-20'10 Consolidated Plan Hightshoe noted that two community meetings were held to solicit input and receive feedback on CITY STEPS, one at HACAP and the other at Mercer Park Aquatic Center. The meeting at Mercer focused on education, training, and employment issues. Hightshoe stated that upon review of the public comments received at the meetings and the public input at tonight's meeting, HCDC can recommend proposed amendments, if any, to forward to the City Council. If HCDC recommends an amendment, there would be a 30-day public comment period. Upon the expiration of the comment period, it would be considered by the Council for adoption. Mellecker said that there were a lot of comments about Kirkwood Community College and she asked if the City worked on any of the issues with Kirkwood (transportation to the main campus, on-site daycare, and increased vocational training in Iowa City). Hightshoe said that the minutes will be sent to Kirkwood and maybe some dialogue could start. Canganelli said that there is no political constituency to support the creation of an on campus day care at Kirkwood. Shaw asked what is the resistance to a daycare on the site? Canganelli said that there are different causes as to why the day care idea is not fully supported. One may be that the college is trying to expand and the main goal of the college is to provide classrooms, while providing day care would be a secondary concern. Housing and Community Development Commission Minutes October 20, 2005 Page 4 Anthony asked if the public priorities are conflicting with those in CITY STEPS. Anthony asked if anyone would like to propose an amendment. MOTION: Greazel moved to not consider any amendments to CITY STEPS at this time. Hayek. sec0nded the motion. Motion passed 8:0. Discussion of Additional Program Income and Proposed Allocation of Said Funds Hightshoe noted that in the current fiscal year (2006), Iowa City allocated $116,000 in CDBG funds to public service projects. She said that at the time of the allocation process this amount was the best estimate of what would be available for public services. She noted that due to more than expected program income received in the last half of FY05, the final public service cap ended up to be slightly over $130,000. As such, she said there would be an additional $14,000 that could be allocated to public service activities. Hightshoe said that staff is recommending that these "windfall" public service funds be allocated to existing FY06 public service projects in proportion to the previous allocation. She noted that the distribution may be done administratively according to the CITY STEPS plan and that agencies could utilize the funds immediately. She noted that other options include a different allocation of the $14,000 to the FY06 public service recipients and/or consider FY06 unfunded applications, have a separate funding round for these funds and open it up to everyone, or carrying over' the funds to the FY07 CDBG allocation cycle where they could be utilized for any CDBG eligible activity (public services, public facility, land acquisition, etc.). Greazel said that they could go back and fund some projects that did not receive any funding in the allocation process. Hightshoe noted that the policy for allocation of uncommitted CDBG funds set certain requirements that need to be followed. She mentioned that if existing and/or unfunded projects are the only projects that will be considered, then the applicants must be notified of the availability of funds and asked to provide a written request for funds and how they will be utilized to fund their original request. She said that if new projects are being considered, HCDC must publish notice of funding availability and proceed with a formal application process. She noted that if the funds are allocated to the contingency fund, no formal process is necessary other than City Council approval. She added that in all cases the public must be given the opportunity to comment on the proposed use of funds. MOTION: Shaw moved to allocate the $14,000 to FY06 public service recipients based on needs identified in a written request. Staff will contact the five current FY06 pubic service recipients to inform them of the availability of the funds and to request a written statement of need if the project/agency wishes to be considered for funding. HCDC will consider the requests at their November meeting. Greazel seconded the motion. Motion passed 8:0. Shelter House Request for Additional Funding for the STAR Program Canganelli said that Shelter House is asking for help in meeting the cash match requirement for the STAR program. She mentioned that the initial three-year award of HUD funds to Shelter House came with no cash match requirement. However, she said that cash match is required in the fourth grant year and for each subsequent year. She noted that the cash match obligation is to be no less than 20% of the award. Accordingly, the obligation for Shelter House is $106,750 annually, which brings $426,970 in federal funds to the community for supportive services for individuals experiencing homelessness. Anthony asked when is the deadline for matching the grant. Canganelli said that the deadline is August 2006, but they would like to start looking for finds to make sure that the award is not lost. She said that they are in partnership with Goodwill Industries, and that Goodwill committed to provide $5,000. She noted that out of the entire $106,750 approximately $40,000 is considered unsecured by Shelter House. Canganelli said if they are not able to raise the funds and lose the grant it will affect not only Shelter House, but also other agencies within the County such as Goodwill and HACAP. If Shelter House loses the grant, case management will be lost. She said that the STAR program is a continuum of services allowing individuals to move from emergency shelter to permanent housing. Canganelli said that the loss of the program will cause a serious loss of supportive services for the homeless of Johnson County. OLD BUSINESS Allocation Process Subcommittee Update Housing and Community Development Commission Minutes October 20, 2005 Page 5 Richman noted that the subcommittee is working on making the allocation process easier for all, to include only the information needed to make a good decision in the applications, and to establish a focused set of goals. Richman noted the subcommittee worked and revised the applications and simplified the application where possible. He noted that they propose three applications: 1) housing 2) public facilities, planning & other, and 3) public services. Richman said that they propose to eliminate the scoring system by converting the ranking sheet into a check list. He noted that rather than getting to a score, they would get to a simple yes or no answer to whether the project is eligible to go to the next round. He said that the subcommittee is proposing that the ranking criteria sheet would be revised. He noted that there would be a separate sheet for each funding category, and would identify criteria that the Commission would consider in evaluating project qualifications, but will not assign a fixed number of points to each item. Richman said that as in previous years the Commission would hold a Q&A session with applicants. The subcommittee proposes to allot 10 minutes to each housing projects and 5 minutes each to all other projects due to the complexity of different housing projects. The Subcommittee also proposes that each type of application would be scheduled together, such as all housing projects, then public service projects. Eastham said that the commission needs to use an objective process with set goals and priorities, and has to justify how each decision matches the goals and objectives. Richman stated it was possible to do a much simpler, less subjective scoring sheet if the commission does not want to completely remove the scoring process. Staff will provide the revised applications and ranking sheets in the November packets. Richman stated it was too late in the process to define goals or focus areas. This will be up for discussion for the FY08 allocation cycle. Scattered Site Housing Task Force - Presentation of Final Recommendations Hayek said that the task force was created by the City Council to determine if concentration of assisted Iow income housing in the Iowa City area exists. He said that they created an 8-page document with their findings and recommendations that they presented to the City Council on October 11th. He noted that the document describes the process that the committee underwent, the steps in the process, trends noticed in the community, demand and cost for housing, and whether the assisted housing is concentrated in specific parts of the town. Hayek mentioned that the taskforce did conclude that there was a concentration of assisted housing in specific parts of town. He said that rental units are mainly found near the University of Iowa, but that is the area where most of the renters are, and it does impact the affordability of housing. Hayek said that the task force made some general recommendations to the Council. He noted that more specific recommendations were included ranging from education campaigns regarding affordable housing to a scattered site policy which would directly impact where HCDC could approve housing activities. He noted the task force created a fair share matrix regarding the assisted housing units in each census tract of the City. He stated that the idea was to determine the number of affordable housing existing in a block group relative to the total number of housing units. If one block group has an over percentage, the recommendation is that the City does not offer incentives toward assisted housing developments in those areas, and those that are unrepresented should get incentives to develop in that area. Anthony said that the number of assisted housing units could decrease unless some of the proposed recommendations are implemented. He noted that one recommendation was inclusionary zoning policy, which is a costless solution that assures that affordable housing is being built in all new subdivisions. MONITORING REPORTS The commission deferred the discussion of monitoring reports for the next meeting. ADJOURNMENT Shaw motioned to adjourn. Greazel seconded. Motion passed 8-0. The meeting adjourned at 9:00 PM. Minutes submitted by Bogdana Rus. s:lpcdlminuteslHCDC/2005110-20-05, doc Housing & Community Development Commission Attendance Record 2005 Term Name Expires 01/20 02/17 03/10 03/17 04/21 05/19 06/30 09/15 10/20 00/00 00/00 00/00 Jerry Anthony 09/01/05 X X X X X X X X X Erin Barnes 09/01/06 X X X X .................... Lori Bears 09/01/07 X X X X X X X O/E X Mark Edwards 09/01/05 X O/E X O O X O ........ William Greazel 09/01/06 O/E X O X X X X X X Matthew Itayek 09/01/07 X X X X X O X X X Rita Marcus 09/01/06 O/E X X X O O O/E O/E O/E Brian Richman 09/01/07 X X X O/E X X O/E 'X X Jayne Sandier 09/01/05 O/E X X X X X O/E ........ Michael Shaw 09/01/06 .................... X X X X Kelly Mellecker 09/01/08 ............................ X X Thomas Niblock 09/01/08 ............................ X X Key: X = Present O = Absent O/E = Absent/Excused NM = No Meeting ..... Not a Member MINUTES DRAFT Iowa City Airport Commission November 10, 2005 Iowa City Airport Terminal - 5:45 PM Members Present: Randy Hartwig, Chair; Greg Farris; Howard Horan; John Staley; Dan Clay Staff Present: Sue Dulek, Michael Tharp Others Present: Dave Hughes, Earth Tech; Ron and Pat Wade; Jay Honeck, Big Kids Toy Show DETERMINE QUORUM: Chairperson Hartwig called the meeting to order at 5:47 PM. RECOMMENDATIONS TO COUNCIL: APPROVAL OF MINUTES FROM OCTOBER 13, 2005 MEETING: Chairperson Hartwig asked if there were any additions or changes to the above-named minutes. Staley noted that on page 2, under Runway 07 Project, instead of saying "...construction of the box" it should say "... construction of the box culvert." Staley moved to accept the minutes of the October 13, 2005 meeting as amended; seconded by Horan. Motion passed 4-0. PUBLIC DISCUSSION: Ron and Pat Wade were present to speak with the Commission regarding some land issues. Mr. Wade owns land at 1565 Gilbert Street. Due to being in the "flight path" areas for the Airport and the restrictions this has made on his land, Mr. Wade asked the Airport Commission if they would be willing to lease or sell land at either end of the airport for parking. The Commission told Mr. Wade that they would keep in contact with him regarding this matter. ITEMS FOR DISCUSSION/ACTION: A. Runway 07 Project - Earth Tech -- Dave Hughes of Earth Tech reported that due to the mild weather so far, the project is moving along and should be completed in December, instead of the spring. Hughes also noted that the FAA is meeting to discuss survey requirements for the "405" survey needed for LPV instrument approaches and that they are trying to finalize this project. Hughes also reported that in regards to the air space and the hotel, and the proposed approach, they have filed this with the FAA and it could be 45 to 60 days before they hear back on this. Hughes noted that they did receive a preliminary feedback on flight procedures, which stated that there would be no impact on the proposed approach, but, he noted, this is only one portion of the FAA looking at it and that there are several other areas of the FAA that must respond. Hartwig asked Hughes to describe the runway protection zone that will be on the west end of the Airport. Airport Commission November 10, 2005 Page 2 Hughes pointed out this area on the map, and answered the Commission's questions regarding this. Hartwig noted that one of the things the Commission needs to decide is what they want to do with this area. Hughes noted that the FAA has released the ground outside of the runway protection zone and that it can now be leased or sold. Hartwig noted that they would now need a survey and appraisal on this land before they finalize anything. Horan noted that he would be open to leasing part of the land and that he only has minimal concerns on usage. Hughes also reported on some other items they are working on - the t-hangar area, the hangar floors. He stated that they have been talking with several different concrete contractors here in the area to see if they are interested in this project. Hughes stated that with the money available, they would be able to do all the floors in these hangars. Therefore, they will be moving forward with plans and documents in order to have this ready for the next Commission meeting, with hopes of having an early-spring construction date. Hartwig noted that they plan to have a letter sent to those in hangars B and C that will outline the plan for this project. They hope to be able to do three hangars at a time, but first they need to finalize plans for this project (i.e. alternative plans for displaced tenants). Hughes stated that they hope to make this a 45 or 60-day contract so they have adequate time to complete it. B. Aviation Commerce Park - Dulek noted that Wal-Mart is asking the City Council for another extension, due to the on-going lawsuits against the Super Wal-Mart land purchase with the City. They are asking for an extension to July 31, 2006, in light of the trial date in February. She noted that this issue is on the Council's agenda for next week's meeting. Members asked Dulek questions regarding the Wal-Mart purchase, noting that until this purchase is finalized, not much else can be done. The discussion then turned to the City Council vote on this issue, and how each Council member voted. C. Airport "Operations": Strategic Plan--Implementation; Budget; and Airport Management - Hartwig stated that in the past the Commission had talked about making more regular appearances at City Council meetings, and that he would like to see them do this. Also, Hartwig noted that he had hoped to have Karin Franklin here this evening to discuss the South Airport development issue. He stated that Steve Atkins, City Manager, wanted to wait until next month to do this, and that hopefully they can do this after the Commission meeting in December. With respect to the budget, Hartwig asked if members had any questions. He noted that he had highlighted a couple items - one thing that was overlooked was sending out billing statements of the other leases they have (i.e., Toyota, National Guard, School District, etc.). Hartwig noted that Bill Flannery is looking into some of these issues, and that the National Guard lease has been taken care of and Dulek confirmed that the lease was signed. (TAPE ENDS) Discussion continued with Hartwig briefly discussing several items on the budget. He noted that he and 2 Airport Commission November 10, 2005 Page 3 Mike worked on the budget with Deb Mansfield's help, and that it will be submitted Monday when he meets with Steve Atkins and Kevin O'Malley to go over the submittal. Hartwig noted that a big item on the budget would be the resurfacing of the north parking area. Hartwig noted that in regards to the Airport Management issue, the City Council had approved the part-time Operations Specialist. Hartwig asked the members how they would like to proceed with advertising, interviewing, etc. Clay noted that he would suggest advertising in both the Press-Citizen and the Gazette, as well as email the announcement to the University of Dubuque aviation program, since they have worked with their intern program in the past. Clay will work with Sylvia in Personnel on these issues. Horan stated that he would work with Tharp on a list of projects that are on the table, and that they could then update this list on a regular basis. Hartwig noted that he had talked to Tharp about keeping a log, similar to this, so anyone cold check this log to see the status of a project. D. Airport Viewing Area - Clay noted that once the FAA personnel saw the proposed viewing area, their only concern was the fence. He noted that they stated at that time that they would expedite this project. He will contact them to see what the status is. Horan asked what the status was on the Hertz deal. He stated that he wondered if there were a known number of cars that Hertz expected to have parked at the Airport. Dulek noted that due to a self-insurance issue, the City had not yet received an agreement from Hertz with this additional language. Tharp noted that Qwest had been out doing some phone work, but that he had not seen a lot of activity yet. E. "South Airport Development": -- Hartwig stated that as noted earlier in this evening's meeting, Karin Franklin had hoped to attend this evening to meet with the Commission to discuss the "south airport development" area. He noted that from the Airport's perspective, they want to insure that whatever future needs the Airport may have are identified in this regard. Hartwig noted that he has a copy of the plan that Des Moines used, and that they need to look at some of these issues. The members agreed that a comprehensive study would be beneficial, one that lays out things such as growth rates and traffic flow. Discussion then turned to the Mormon Trek project and the runway issue. The members discussed how the closed runway should be dealt with. Tharp stated that he feels they should close it at the appropriate time and not try to keep it so it can be re-opened, so there are no problems. Hartwig noted that there are also FAA regulations to deal with in terms of maintaining the runway, etc. F. Subcommittees' Reports - Farris discussed the list of projects that he is compiling. Some of the on-going projects include taxiways, ramp, and hangars. Airport Commission November 10, 2005 Page 4 Possible future projects include wireless access; paint terminal, resurfacing work, gap-seal concrete areas, and preventative maintenance on the runways. CHAIRPERSON'S REPORT: Hartwig stated that he, Tharp, and Farris attended the Aviation Conference recently. He and Farris attended for one day, and Tharp was able to stay for two. Hartwig noted that he felt the conference was very beneficial. Hartwig then noted the year-end report and the fact that they have not presented this yet to the Council. He noted that he could take this report, and also a detailed description of the runway project, and combine them. (TAPE ENDS) Hartwig stated that he will work on this with Tharp. COMMISSION MEMBERS' REPORTS: Staley noted that he recently saw Mark Anderson, a former member of the Airport Commission. Clay gave an update on the Big Kids Toy Show and noted that Jay Honeck is on the Board of Directors for the newly incorporated entity that will be running the show. Clay noted that the local EAA chapter is building an aviation exhibit at the Children's Museum, with the help of the Toy Show proceeds. Horan asked how long the run 7/25 project has been on the table. It was noted that it was part of the 1996 Master Plan. Farris noted that he also enjoyed the Aviation Conference. Tharp echoed this sentiment, and stated that he met many people in the aviation field. Clay asked about the vacancy on the Commission, due to Carl Williams' resignation last month. It was noted that applications for this opening are due by 12/7/2005. STAFF REPORT: None. SET NEXT REGULAR MEETING FOR: December 8, 2005 at 5:45 P.M. ADJOURN: Meeting adjourned at 7:30 P.M. 4 Airport Commission ATTENDANCE RECORD YEAR 2005 TERM 1/1 2/10 2/16 3/10 4/1 5/12 6/~ ~/14 8/11 9/8 10/13 11/10 NAME EXP. 3 4 Daniel Clay 3/1/08 O/ X X X X ...... O ............. E Randy 3/1/09 X X X X X X X x X X X X Hartwig Greg Farris 3/1/07 ..................... X X X X X John Staley 3/1/06 X X X X X X X X O X X X Carl 3/1/10 X X X X X X X O O X X --- Williams Howard 3/1/08 ..................... X X X X X Horan KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting .... Not a Member Iowa City Public'Library DRAFT BOARD OF TRUSTEES Agenda item 3A Minutes 5:00 pm - October 27, 2005 2nd Floor Board Room David VanDusseldorp, President Linzee McCray, Vice President Thomas Dean William Korf Thomas Martin Meredith Rich-Chappell Pat Schnack, Secretary Leon Spies Tom Suter Members Present: Thomas Dean, William Korf, Tom Martin, Linzee McCray, Meredith Rich-Chappell, Pat Schnack, Leon Spies, David VanDusseldorp Members Absent: Tom Surer Staff Present: Barb Black, IVlaeve Clark, Susan Craig, Debb Green, Heidi Lauritzen, Kara Logsden, Martha Lubaroff, Patty McCarthy, Elyse Miller, Hal Penick Other: None Call meeting to Order VanDusseldorp called the meeting to order at 5:03 pm and introduced Elyse Miller, the new Administrative Coordinator. Public Discussion None Approval of Minutes A slight amendment to the September 22, 2005 minutes; Dean noted that the full title of the book discussed in Burlington is The Sand County Almanac. The minutes of the regular meeting of September 22, 2005 were approved after a motion made by Spies and seconded by Korf. All were in favor and the motion passed 8-0. Unfinished Business Leased Space Update: We received an offer to lease a large part of the lower level of the Library building. Craig and VanDusseldorp conferred about the terms of this agreement and feel comfortable with the resulting offer. The potential tenant is a telecommunications company that can meet the terms of the lease, and has a likelihood of flourishing. The next step is to send the agreement to the Agenda item 3A Page No 2 City so that the City Attorney may draft a lease, ft is hoped to have a draft lease to look at next meeting even though our November meeting is one week early. The final lease needs to be approved by City Council. Space is still available on the main level, but there has been some discussion that two restaurants are interested in sharing the space. New Business Review of Board Policies. Craig reminded the group that every three years policies are regularly reviewed on a rotating basis. #803 - Bulletin Boards The Adult Services Coordinator described that the responsibilities for bulletin boards recently changed, reflected in this policy update. #804 - Public Pamphlet Distribution Staff recommends language to clarify material is also accepted in the Children's Room. #805 - Displays New language proposes giving priority to Johnson County residents. These policies are related with respect to issues of space and service. Dean asked about the Children's Room bulletin board and having for-profit postings in this library area. Craig stated the bulletin board is primarily used as a communication tool for parents and families and there may be great interest from parents for children's activities, whether non-profit or not. Motion to approve policies as revised. All were in favor and the motion passed 8-0. Gates Grant The Bill & Melinda Gates Foundation's Public Access Computer Hardware Upgrade Program (PACHUP) grant is significant. Gates approached us based on our receipt of a prior grant in 1998 that we used for computers and peripherals. Clark, McCarthy, and Penick are putting a proposal together for a $15,000 grant that will replace older computers and purchase software. Motion by Schnack and seconded by Rich-Chappell to approve going forward with the grant proposal. All were in favor and the motion carried 8-0. McCray wondered if the reason we don't apply for more grants is a cost/time factor. Craig stated that this is the case. Craig said it has been discussed in outreach initiatives for the new strategic plan to explore other grant possibilities for possible inclusion in FY08 grant-matching funds. Staff Reports Departmental Reports: Systems, Technical Services Systems report. VanDusseldorp reminded the group that we rotate departmental reports. Penick says most of the work being done in the department is behind the scenes. Craig wants statistics on website usage; Systems is working on that now. Schnack remarked how much easier it is to navigate the [CPL website than some others she uses. Agenda item 3A Page No 3 Technical Services. Board members are excited to have E-audio. Black stated that the company is not yet ready security and authentication-wise to satisfy our requirements. It is hoped that this function will link to the library card barcode number. Technical Services is more than ready for this challenge; they feel the startup time for this functionality will be shortened since we have had more lead-time than usual to prepare for E-audio. Hopefully, by holiday time, people will be able to download from our website. Children's Services. Report postponed. Development Office McCarthy stated that the Development Office's biggest push is the annual fund mailing, it should be mailed next Friday, 11/4/05. The target for the current fund drive is 1,050 past donors and 700 growing, new, and potential donors. The Annual Report is finished. McCarthy recognized the fine work that Warner did on the annual report. McCarthy reminded the group that the Book Gala takes place on 11/13/05. Prairie Lights will be closed to the public but open to all Friends of ICPL and their friends for this fundraiser. The more money spent, the more money we realize. Venuto's and 126 (two fine local restaurants) are happily participating in the Book Gala by giving a portion of their profits that evening to this event when you present your Prairie Lights purchase receipt. Chamber Award The Iowa City Area Chamber of Commerce presented the Iowa City Public Library with its 2005 Community Enhancement award, a municipal, governmental projects award. VanDusseldorp received the award on behalf of TCPL. He talked about the investment the community has made in our building and the recognition the business community has given for the importance of this building in attracting people to live and work in our community. Get a Library Card Campaign Craig talked about National Library Card month and ICPL's participation in this annual event. The Library registered over 800 new borrowers in September, each of whom received an ICPL magnet or pencil. Lauritzen said that the grand prize, a portable media player will help promote the new downloadable audio collection. A special focus of this campaign was to welcome new cardholders for whom Spanish is their first language. An ICPL volunteer translated the library card application form and Borrowing and Lending circulation brochure into Spanish. These are now available at the Library Cards Desk. Training Library Funding Issues Craig wasn't sure of Board interest in this session designed to increase library board awareness of funding disparities and tools for understanding library funding, but wanted to make the opportunity available. Martin and Schnack interested in this workshop if the TCPL ICN room (Room D) is available. Miller to follow-up. An update was given on the University Heights and Hills contracts. University Heights will vote on a library levy in November; Hills has asked for a draft contract which Craig has forwarded to them. Craig reported that an article describing ICPL's Art to Go program appeared in the October 2005 American Libraries, a journal received by approximately 60,000 members. Agenda item 3A Page No 4 President's Report VanDusseldorp reported further on the Chamber of Commerce award and shared an anecdote about using library materials to prepare for a recent trip to Washington, DC. Announcements from Members Korf shared information on the Iowa City Early Keyboard Society's 2:[St season, beginning 10/28/05 and invited all to the Black and White Ball, sponsored by the Corridor Cultural Alliances to be held October 29, 2005 at the University Athletic Club. Report on Trustee Workshop IvlcCray, Rich-Chappell, and Dean attended a recent workshop. The workshop stressed the importance of board members giving a face to their library so that the community and its governing body know who you are and how important the library is in your community. Public financing, and terminology were other issues of interest covered by the session. Craig encouraged Board members to advocate for our library if they happen to be in a public forum, especially during this current council campaign. Report on [LA Conference Craig stated that six ICPL staff attended this excellent conference. There was a good mix of sessions and the beautiful, new conference facility in Dubuque added to the experience. Committee Reports Foundation Members The Friends Foundation Board met on 9/28/05. A gift acceptance policy was adopted. On October 12, 2005 the :[CPL Friends Foundation Fundraising committee appointed 2-3 Building the Committee chairpersons: invitations, events, and table sponsors. This Iowa City Friends Foundation initiative will celebrate Iowa creativity. Communications An invitation was received from the University of Iowa Libraries, now celebrating their 150th anniversary. A celebration will be held on Thursday, 11/03/05 from 7-10pm in Shambaugh Auditorium. (~uarterly Financial Reports Craig noted receipts up but the Enterprise fund was down a bit because we had Grand Opening sales last year. Craig is encouraged by the steady growth in electronic card receipts that compensates for the decrease in photocopy use. The [CPL received a State check this week for $18,000; another is expected in December, which will be reflected next quarter. quarterly Use Statistics Craig was unconcerned about the :[% decrease in circulation because of the huge growth that was realized immediately after the new building opened. Discussion took place about usage (electronic resource use, in-house use) and the Library's service to the .]ohnson County .~ail. Craig said that it has been a good quarter and that [CPL has been busy. Agenda item 3A Page No 5 Disbursements Board of Supervisors gives a special allocation to purchase materials we buy specifically for jail. Visa Expenditures for September, 2005 were reviewed. Disbursements for September were approved after a motion made by Martin and seconded by Rich-Chappell. The motion passed 8-0. Set agenda order for November meeting. Rental space Draft and/or contract with Hills University Heights initiative Volunteer policy review Before adjournment, VanDusseldorp suggested that Craig speak about Lubaroff and her role in the library's development into the modern library it is. Craig described Lubaroff's combination of approachability, competence, and friendliness but don't-cross-me mentality that made this so. Craig talked about how under Lubaroff's guidance and perseverance, the Business Office "job" became the hub of operational support for the library. On behalf of the Board of Trustees, VanDusseldorp thanked Lubaroff for her service and her fabulous work for our community. Lubaroff reminded the Board that Susan is incoming [LA president. VanDusseldorp noted that we are very fortunate to have Craig's expertise available throughout the State of Iowa. Adjournment The meeting was adjourned at 6:13 pm after a motion made by Martin and seconded by Dean. The motion carried 8-0. Minutes taken and transcribed by Elyse Hiller Board or Commission: ICPL Board of Trustees ATTENDANCE RECORD CALENDAR YEAR 2005 (Meetinl Date) TERM 1/27/ 2~25/ 3/24/ 4/28/ 5/26/ 6/23/ 7/28/ 8/25~ 9/22/ 10/27/ NAME EXP. 05 05 05 05 05 05 05 05 05 05 Thomas 7/1/09 O/e x x x x O/e x x x x Dean Kathy Gl6~ 7/1/05 x x x x x Term eXpir ed Bill Korf 7/1/09 x x x x x x x x O/e x Tom Martin x x x x Linzee 7/1/09 x x x x O/e x O/e x x x McCray Linda P~bil 7/!~05 O 0/e o/e TerTM eXpir Meredith O/e x x x Rich- Chappel Pat Sehnack 7/1/07 x x x O/e O/e x O/e x x x Leon Spies O/e x O/e x Tom Suter 7/1/07 x x x x O/e x x x O O Jim 7/![05 ~ x 0/e :O/e Term David Van 7/1/07 x x x x x O/e x x x x Dusseldorp KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting - Not a Member