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Home My WebLink About2001-08-20 Council minutes City of Iowa City MEMORANDUM Date: August 20, 2001 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, August 20, 2001, 6:30 PM in Emma J. Harvat Hall Council: Champion, Kanner, Lehman, O'Donnell, Pfab, Vanderhoef, Wilburn Staff: Atkins, Helling, Dilkes, Karr, Schmadeke, Franklin, Dulek, Davidson, Trueblood Tapes: 01-77 & 01-78, Both Sides; 01-79, Side 1 (A complete transcription is available in the City Clerk's Office) Addition to Aqenda Council agreed to add to the Consent Calendar the setting of a public hearing for the Senior Center building envelope water proofing project. PLANNING & ZONING ITEMS PCD Director Franklin presented the following items: A. Setting a public hearing for September 11 on an ordinance amending the Zoning Code, Article O, Sign Regulations, to permit canopy roof signs. B. Public hearing on an ordinance to rezone approximately 30.11 acres of property from Rural Residential, RR-1, to Sensitive Areas Overlay - Low Density Single Family Residential, OSA-5, located at the west end of Bristol Drive. (REZ01-00011 ) C. Ordinance amending the Zoning Code, Section 14-6E-8 Central Business Zone, to allow dwellings on or below the ground floor of Historic Landmark Buildings by special exception. (Pass and Adopt) D. Resolution approving the voluntary annexation agreement between the City of Iowa City and certain property owners in Johnson County and authorizing the Mayor to sign and the City Clerk to attest said agreement. E. Resolution approving the annexation of approximately 26.88 acres of property located south and east of Scott Boulevard and Rochester Avenue, and 6.22 acres of property located east of Scott Boulevard and south of Lower West Branch Road. (ANN99-00003) Council Work Session August 20, 2001 Page 2 F. Ordinance to rezone approximately 38.24 acres from Low Density Single Family, RS-5, County Highway Commercial, CH, County Local Commercial, C1 and County Multi-Family, R3A to Community Commercial, CC-2 (10.99 acres), Medium Density Single Family, RS-8 (21 acres), and Low Density Single Family, RS-5 (6.22 acres) for property located east of Scott Boulevard and south of Rochester Avenue and Lower West Branch Road. (REZ99- 00017) (First Consideration) G. Public hearing and resolution regarding annexation of approximately 95.2 acres of property located north of Court Street, south of Lower West Branch Road, and east of Hummingbird Lane / Scott Park Drive, and approximately 10 acres of property located south of Lower West Branch Road and east of Hummingbird Lane. (ANN01-00001) H. Public hearing and ordinances regarding rezoning approximately 105.2 acres of property from, Suburban Residential, County RS, to Low Density Single Family, RS-5 (45.08 acres) and Medium Density Single Family, RS-8 (60.13 acres), for property located north of Court Street, south of Lower West Branch Road, and east of Hummingbird Lane. (REZ01-00004) I. Ordinance changing the zoning designation from General Industrial (I-1) to Intensive Commercial (C1-1) for approximately 12.09 acres located on the south side of Highway 1. (Ruppert/REZ01-00002). (Pass and Adopt) PCD Director Franklin noted the letter from Arty. Chuck Meardon, representing the Ruppert family, requesting consideration of an amended conditional zoning agreement. Council agreed to set a public hearing on the revised CZA for September 11. J. Resolution approving the final plat of North Airport Development, a 57.13 acre, 17-1ot commercial subdivision with two outlots located west of Riverside Drive and south of Highway 1. (SUB00-0021) Council agreed to move up Item #10 (resolution approving a financing agreement) on the agenda prior to consideration of this resolution. K. Resolution approving the final plat of Village Green Part XVIII, a 9.54 acre, 3-lot residential subdivision with 2 outlots located west of Scott Boulevard and south of Village Road. (Wellington Condominiums) L. Resolution approving the preliminary and final plat of Saltzman Subdivision, a 2.8 acre, 3-lot commercial subdivision located east of Riverside Drive south of Benton Street. AGENDA ITEMS 1. (Item #11 - Resolution awarding contract... Robert A. Lee ..HVAC installation and boiler replacement project) City Mgr. Atkins stated bids had been opened that day, and all were too high. Staff is recommending rejection of the bids. Council Work Session August 20, 200I Page 3 2. (Item #16 - Resolution ...certain fundraising activities by City employees serve a public purpose) Mayor Lehman raised concerned regarding la of the resolution and suggested changing the "all proceeds" to "all net proceeds". 3. (Item#12-Resolution...acceptinggiffofartwork...InaLoewenberg...podraitsofNancy Sieberling) In response to Council Member Kanner, PCD Director Franklin confirmed the podraits were gifts and requested that item #12 be moved up to special presentations at the beginning of the meeting. In response to Council Member Vanderhoef, PCD Director Franklin stated the podraits can be re-located to other locations. 4. (Item #14 - Resolution...deleting half time maintenance worker in Housing Authority...and adding half time housing asst.) In response to Council Members Kanner and Vanderhoef staff will report back, prior to Tuesday's formal meeting, regarding expanding another half time position in the department and utilizing private workers versus city employees. 5. (Item #10 - Resolution...Aviation Commerce Park financing agreement) Council Member Kanner stated his intent to pursue recouping past debt, and would be suggesting increased fuel fees, landing fees, etc at Tuesday's formal meeting. COUNCIL APPOINTMENTS Parks and Recreation Commission - Kevin Boyd HIGHLAND AVENUE TRAFFIC CALMING (IP2 of 8/16 Info PackeQ Asst. PCD Director Davidson present for discussion. After discussion Council agreed not to go forward on any further traffic calming on Highland Avenue. STAFF ACTION: No action required. (Davidson) SIDEWALKS - FIRST AVENUE (IP1 of 8/16 Info Packet) Public Works Director Schmadeke and Asst. PCD Director present for discussion. Staff clarified that all 7 Council votes would be necessary to pursue an assessment project should 75% of the value of the assessment project object. Council requested more information regarding securing an easement for trails at a later time; special construction that may require retaining walls; and negotiating with property owners sharing of expenses. STAFF ACTION: Prepare memo for inclusion in 9/6 packet. (Schmadeke) HICKORY HILL TRAIL PROJECT PRESENTATION (#4e(4) Consent Calendar) Parks & Recreation Director Trueblood presented an overview of the project, Majority of Council agreed to proceed. Council Work Session August 20, 2001 Page 4 SMOKING IN RESTAURANTS (IP3 and IP4 of 8/16 Info Packet) Majority of Council requested an invitation be extended to the City of Coralville to discuss an ordinance jointly. The item will be placed on the joint meeting scheduled for September 5~h as well. (See further discussion in meeting schedule section.) CHARTER AMENDMENTS (IP5 of 8/16 Info Packet) City Clerk Karr and City Atty. Dilkes present for discussion. Two additional memos from the Clerk and City Atty. were distributed regarding the acceptance of petition, and objection process. Majority of Council agreed to proceed with declaratory judgement action. STAFF ACTION: Prepare necessary documents for filing declaratory judgement action after five day objection period ends. (Dilkes) MEETING SCHEDULE (IP6 of 8/16 Info Packet) After discussion the Council agreed to the following revised schedule for the remainder of the 2001 year: September- 10/11; 24/25 (No changes) October - 8 (combined work session and formal), cancelled 9; retained 22/23 November - retained 12/13; (cancelled 19/20) added 26/27 December - cancelled 3/4; added 10/11; agreed to one meeting only for that month Set a special formal meeting for 9:30 a.m. on August 31 for action Charter Amendments. (Smoking In Restaurants-continued)Directed City Clerk to contact Coralville regarding joint City Councils of Coralville and Iowa City meeting after the joint meeting on September 5 or at 5:00 p.m. on September 6. STAFF ACTION: Memo of revised meeting schedule distributed at formal meeting of August 21, and distributed in packet of August 30. Contacted City Clerk in Coralville with requests for meetings on smoking in restaurants. (Karr) COUNCIL TIME 1. (IP17 - Memo from Clerk regarding Board and Commission application form) Majority of Council agreed that the confidential sheet is part of the application, and should be treated as mandatory for all applicants. The bottom of the form will be changed to read "Council will not consider your application if this page is not filled out". 2. Council Member O'Donnell requested additional signage alerting motorists of the barricade on Lexington Avenue. Staff will follow up. Meeting adjourned 10:45 PM.