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Home My WebLink About2005-12-01 Info Packet I = 1 (~~~Ilt -..;;::..... -....m~ ...,..~ ~ CiTY OF IOWA CiTY www.icgov.org CITY COUNCIL INFORMATION PACKET December 1, 2005 I MISCELLANEOUS ITEMS IP1 Tentative Future Council Meetings and Work Session Agendas IP2 Memorandum from the Director of Planning and Community Development: Aviation Commerce Park - South IP3 Memorandum from the Community and Economic Development Coordinator to the City Manager: Mormon Trek Boulevard Extension - Commercial Development IP4 Memorandum from the Superintendent of Streets and Solid Waste to the City Manager: Walking Man LED IP5 Memorandum from the Senior Center Coordinator: Summary of Senior Center Strategic Plan 2005-2009 IP6 Human Rights Annual Report 2005 IP7 Invitation: Municipal Leadership Academy January 12, 2006 PRELlMINARYIDRAFT MINUTES IPS Planning and Zoning Commission: November 17, 2005 IP9 Senior Center Commission: November 22, 2005 IP10 Parks and Recreation Commission: November 9,2005 ,= i ~~~~~'t ~~.....~ -....... CITY OF IOWA CITY City Council Meeting Schedule and Work Session Agendas ~ December 1, 2005 www.icgov.org TENTATIVE FUTURE MEETINGS AND AGENDAS I . MONDAY, DECEMBER 12 Emma J. Harvat Hall TBA Special Council Work Session' 7:00p Special Formal Council Meeting . TUESDAY,DECEMBER13 7:00p Special Formal Council Meeting Emma J. Harvat Hall . THURSDAY,DECEMBER15 4:00p Special Formal Council Meeting Emma J. Harvat Hall *Start time yet to be set I ~ j ~~-....Ilit.... ~~~;!:~ -..;;:.... "IIII'~ ........ CITY OF IOWA CITY~ MEMORANDUM Date: November 28, 2005 ~~/~)J tu~ From: I City Council and Airport com~~ssion / .~~ Karin Franklin, Director, Pcrp._~ I Aviation Commerce Park --South i To: Re: With progress being made on the development of Aviation Commerce Park North aka North Airport Development, we have begun to look at the development potential of what we are calling Aviation Commerce Park South. This potential development site is south of the Iowa City Municipal Airport, west of Hwy 921 and north of the future Mormon Trek Boulevard extended. The property covers approximately 69 acres (see sheet A.01), about 63 acres of which can be developed. Currently the site is occupied by the north-south Runway 18/36, which is planned for closure with completion of the extension of Runway 7/25, and a weather tower. The property lies within the 100-year floodplain of the Iowa River. Preparation of the site for development would entail removal of at least part of the paving for Runway 36/18. If the City Council and the Airport Commission wish to have an option for airport-related uses that would utilize a taxiway, a portion of Runway 36/18 could be retained in the northerly portion of the property. There would be a slight change in elevation (1-1 1/2') between the taxiway and the filled property. The weather tower also needs to be removed. Because the property is in the 1 DO-year floodplain, sale of the property for commercial uses will require considerable fill of the site to reach one foot above the 1 DO-year flood level. Fill estimates vary from 118,500 cubic yards (cy) to 220,241 cy, depending upon the extent of the area filled and level of compaction. Attached is an illustration (sheet A.02) of arbitrary segments of the property and the amount of fill required for each area. We will have a more accurate estimate of the fill required after completion of the culvert project on Highway 921. Sanitary sewer is available on the north side of the Mormon Trek right-of-way to Hwy 921 and along Willow Creek on the west side of the property. A water main is planned for the south side of Mormon Trek to Hwy 921. Upon completion of preparation of the land for development, potential land uses for the area could include commercial intensive or industrial uses, consistent with the land uses planned to the west of this site and consistent with the purpose for which the City has invested in the Mormon Trek extension. The South Central District Plan land Use map shows this area as developing for industrial uses. As with other commercial/industrial properties in this Plan, the land use designations may be more specific than is necessary. If we do wish to enable commercial intensive uses on Aviation Commerce Park South, we will need to amend the map. The biggest distinction between the two land use categories from a zoning perspective is the ability to have office development in CI-1 zoning whereas in 1-1 zoning, offices must be accessory to another permitted use. Given the size of the developable property (a little over 60 acres), commercial intensive uses and zoning might be more successful. Industrial developments, including warehouse operations, often want from 50 to 100 acres, or more. If one large user was interested in this area, we could zone to suit. Not knowing who might be interested, commercial intensive with November 28, 2005 Page 2 "smaller" lots might be advisable. The configuration shown on A.02 is arbitrary but could be done with a relatively simple street or drive pattern. Regulatory approvals by other jurisdictions would be necessary on this site also. The FAA would need to approve sale of this property, and any potential construction on the site. The FAA-approved Airport Master Plan (ALP) contemplates closure of Runway 18/36 (old 17/35) in Phase One (1996-2000) and development east of the runway. The question for FAA would be the option of sale of the land rather than leasing it. A 404 permit would be required from the U.S. Army Corps of Engineers and/or FEMA for construction in potential wetlands and the Iowa River floodplain. I would suggest the following steps to proceed with this: 1. Pursue FAA approval for sale of the property for private development. We need not pursue that route but would have the approval in hand if necessary. 2. Develop a cost estimate for the partial runway and weather tower removal; stripping and replacement of topsoil; fill and compaction to 653 msl; and installation of a water line to Hwy 921. 3. Identify likely fill dirt opportunities over the next two years from local grading and construction projects and provide for stockpiling on site. 4. Evaluate options for development (public/private, salellease) based on FAA response, costs and desires of the Airport Commission and City Council. 5. Upon completion of the Runway 7/25 extension project and completion of Mormon Trek to Hwy 921, execute the site preparation project. 6. Consult with a local realtor/appraiser, ICAD, the Airport Commission, Planning & Zoning, and the City Council on potential commercial intensive v. industrial uses and users for the property. 7. Determine a land use and development strategy 8. Zone and subdivide the land consistent with the conclusions of #7, obtaining all necessary permissions from FAA. In the meantime, if land is desired to accommodate the University in our work on McCollister Boulevard to the east, parcel C on A.02 may be an appropriate location in that development of this site could occur prior to the closing of Runway 18/36, with approval of FAA. Access from Hwy 921 is conceivable at an existing access point. Sewer would need to be extended north from the Mormon Trek right-of-way. A water line and 20,000 cy of fill would also be necessary. A joint meeting of the Council and the Commission to discuss this issue is tentatively scheduled for December 12, 2005. 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Aviation Commerce Park South I .~~ _.~?i~~ ,;;;.#--~'1 ~ :l>]).:l>:l>:llo ^';c~:o;:o I"'1MMMM :l>:l>]>])]) \ \ )>0 'f ~ CITY OF /o"A CITY - '" - N ~ . ENGINEERING DIVISION =..:: ::'" -- _....~ !?O'>N"UlI1) ",q.er.U1~~ l>J>]>l>J>rl: ~ ~ Q ~n~r~ ~~~~;n'Jo ." ~~~~N3; ggg8Ul~ 0000:50 nOnnn'-' -<-<-<-<-< ~;J"''''':l -< rrprr rrrrr H.... 1'~ 500 PlIiIIat -,. v... .... Aviation Commerce Park SOuth FILL VOLUMES/652,OO Elevation - "" C1frJ MEMORANDUM DATE: II J0'VI1. / November 30, 2005 vv '" . City Manager C,{;~ Steven Nasby, Community and Economic Development coordinator~1r\ "u ~~ TO: FROM: RE: Mormon Trek Boulevard Extension - Commercial Development The City's extension of Mormon Trek Boulevard, south of Highway 1, has been successful in attracting new commercial development around this intersection. To date, approximately 41.5 acres has been platted and zoned for commercial development. At present, there are three new commercial buildings in various stages of development near the Highway 1 and Mormon Trek Boulevard intersection. These include the following: . Carousel Ford - 2641 Mormon Trek Boulevard This auto dealership includes approximately 29,300 square feet of building area and covers 8.6 acres. This development was substantially completed at the end of 2004. The 2005 assessed value of this property was $3,672,760. . Valley View Terrace - 2650 Mormon Trek Boulevard Valley View Terrace is a 33,000 square foot, 2 story, office building that is currently under development with a completion target date of Summer 2006. The main tenant will be PIP Printing which has leased 12,000 square feet, the additional space available for lease. . Westridge Corporate Office - 2700 Mormon Trek Boulevard Westridge is planned to be a 3 story building that will offer approximately 60,000 square feet of office space for lease or for-sale. The project is scheduled to begin in Spring 2006 and be completed in early 2007. Following the completion of this phase of the Mormon Trek Boulevard extension project, from Highway 1 to Riverside Drive, I anticipate strong interest in the development of additional commercial\industrial property in this area. If you have any questions or need additional information please contact me at 356-5248. Cc: Karin Franklin, Director of Planning and Community Development DATE: TO: FROM: RE: City of Iowa City MEMORANDUM U-U'I-O~ IP4 November 22, 2005 Steve Atkins, City Manager Bud Stockman, SupL Of Streets and Solid Waste Walking Man LED { (.L~~J~) cof\/ ~uY CU~ The city is in the process of replacing the conventional walk lights on our Traffic Signals with 9" walking man LED's. The conversion of these lights will occur over a three year period. There are a couple reasons for the replacements. Energy costs go down by removing a 69-watt lamp and installing a 5-watt LED. The LED's have a 8-year life which is longer than the lamps. In addition the LED's have a 4-year guarantee. During each of the three years we will purchase 100 LED's for an annual costs of$12,000. The city currently has 292 9" pedheads. Within the three years all of those will be replaced. By installing them in-house, we can replace other parts as needed. All new pedheads ordered will come with LED's. Senior Center Memorandum / ~~~ ~ To: Steve Atkins, City Manager, Iowa City City Council, Johnson County Board of Supervisors From: Linda Kopping, Senior Center coordinator~~ Re: Summary of Senior Center Strategic Plan 2005-200N - y \ ~ Cc: Senior Center Commission, Participant Advisory Committee, Curriculum Committee, Dick Blanchard, Glen Jablonski, Senior Center Staff Date: 22 November 2005 General Overview In the late summer and fall of 2005, participant representatives joined members of the Senior Center Commission, Participant Advisory Committee, Curriculum Committee and staff in a three day strategic planning retreat for the Center. The following people participated in this process. Senior Center Commission Participant Advisory Committee Lori Benz Rae Blanchard Jo Hensch Irene Bowers Jay Honohan John Conner Betty Kelly Ken Fearing Sarah Maiers Sally Jablonski Charity Rowley Dawn Rogers Nancy Wombacher Participants Dick Blanchard Glen Jablonski (October 14 only) Staff Dan Bom Craig Buhman Michelle Buhman Linda Kopping Julie Seal Curriculum Committee Loren Horton Working collaboratively, this committee generated three comprehensive strategic directions that will guide programming at the Center for the next four years. · Build Community Efforts on Behalf of the Center This strategic direction involves developing a coordinated public relations campaign, exploring and pursuing new funding opportunities and promoting public participation. IPS · Incorporate Innovation and Cooperation in Programs and Services This strategic direction includes innovation in programming, fostering partnerships and establishing a network of transportation options for people interested in visiting the Center. · Expand the Capacity of Personnel and the Facility This strategic direction includes physical and organizational improvements to the facility to increase effectiveness and pursuing the expansion of staff and volunteer support. Meeting Details The first two sessions of the retreat, which were facilitated by Jim Swaim and Sue Futrell, were held on Friday and Saturday, August 19 and 20. These sessions focused on developing a vision for the future and articulating strategic directions and goals that would help realize the vision. The third session, held on Friday, October 14, was facilitated by Nancy Jackson and Jim Swaim. At this session the group identified short and long term implementation steps for the strategic directions and goals that were established at the earlier meetings. As a part of this process, work teams for specific implementation steps were identified and 90 day action plans developed. In addition, a proposed timeline for 2006 that identifies selected accomplishments related to the strategic plan was created. Summary Overall, the strategic planning process appears to have been very successful. Swaim and Jackson, the primary facilitators, organized the meetings in a way that effectively supported creative problem solving and the equal participation of everyone in attendance. As a result, people left the meetings feeling optimistic about the Center's future, personally empowered and eager to begin on the implementation steps. Attachments Attached to this memorandum are the final documents from the strategic planning process. The first document, Senior Center Strategic Plan for 2005- 2009 presents the three major strategic directions, the goals associated with each strategic direction and the implementation steps identified for each goal. The second document, Senior Center Implementation and Action Plan: Proposed Timeline and Accomplishments for 2006, identifies what the group would like to accomplish in 2006. I , , , Senior Center Strategic Plan for 2005-2009 Strategic Direction Goal Implementation Steps 1 . Commission members advocate on behalf of Center. . Use the "Center for Learning" umbrella for instruction. . Develop and offer a 10-min 'image pitch' to agencies, associations, senior living complexes. launch a coordinated . Monthly advertising in area papers. public relations campaign . Form speakers bureau. . Establish personalized links with local media outlets: . Develop and implement an organized marketing plan. . Rename the Center. . Create a new logo and motto. , , . Develop and distribute an annual report to the community ", ~'[J iI#i ~(I.' C~m,rn U~itY ' that includes an easily understood financial statement. . Gather data that shows economic impact of Center to encourage Effol1son;Behalfdf . funding support. ,:theCent~r' . Explore and pursue new . Identify alternative funding sources. "C'i'", funding opportunities . Commission will take an active role in fundraising. . Facilitate growth of endowment for future operational funding. . Secure grants for comprehensive programs e.g. health/art. . Increase participant cost sharing. . Conclude 28E agreement with County. . Create clear membership goals. . Identify needs of non-participants. . Develop and implement a class registration processes that Promote public is more user friendly. participation . Create community-wide events, I.e. garage sale, street dance. . Apply volunteer hours toward membership dues. . Launch a 2 for 1 strategy to increase member participation. . Design a short-term project group that can serve as a model. I The Implementation Steps represent ideas the members of the committee believe merit consideration. It is possible that some of these ideas will be investigated and dismissed and that new ideas will be added to the list as follow-up meetings and evaluations occur. 21mplementation Steps in bold print are currently being addressed by members of the goal setting committee. 1 Senior Center Strategic Plan for 2005-2009 Strategic Direction Goal Implementation Steps3 . Sponsor Elderhostel programs. Utilize innovation in . Develop a more creative & involved curriculum committee. programming Increase committee ownership of programs. . "Pass it on" mentoring programming. . Secure grant support to fund special programs. 4 . Use the Englert Theatre and other community venues for Center sponsored programs. i . Investigate other dining programs. i " -;" Work for effective agency and departmental interaction and IriC:Orp9~ting . Foster partnerships partnerships. hUlovationantf' ..~:f. . Partner with recreation programming in/around city and county. . Offer satellite programming outside of Senior Center walls. . Develop calendar to work with (coordinate) other agencies. . Speed bumps placed in parking ramp (for safety reasons) ,<,;:i/,;': :"?<"i: . Promote carpooling. . Facilitate a meeting of transportation experts and agencies to discuss transportation options available to seniors. The '/;</)i:\v-" -i - -; "~:-~t~~l:~~;;i}~~~> Establish a network of ultimate goal of this group is to develop and implement a '+',;S,0,< ,i;:-'i; plan that will improve transportation options for seniors :'.:,,:,,'- ; ",-"c,-,__ ."'.c. '"-,,, -'-;':".,-'''; transportation options interested in visiting the Center. ",_, _n" . ',-,~;- , ';,,\;1;',,::',', Develop a network of available transportation. ",,',',-, "'"" . <-'-,','-' -,' . Create volunteer transportation program. , ,. ,~,:' -, . Fundraise for Senior Center vans. 3 The Implementation Steps represent ideas the members of the committee believe merit consideration. It is possible that some of these ideas will be investigated and dismissed and that new ideas will be added to the list as follow-up meetings and evaluations occur. 'Implementation Steps that are in bold print are currently being addressed by members of the goal setting committee. 2 Senior Center Strategic Plan for 2005-2009 Strategic Direction Goal Implementation Steps5 . Address AV challenges in the Assembly Room. 6 . Update color and decor of Assembly Room. . Secure replacement equipment for SCTV in order to maintain current operation. , Revive space use committee to evaluate facility use and i . i recommend changes to improve effectiveness. . Request vacant office (not parking) space in ramp. Improve facility to . Consider relocation or close single-use rooms. increase effectiveness . Enlarge & enhance healthlfitness center to include weight room and showers. . Create coffee-house section for socializing. , Ask the nutrition program to help fund space, utilities, etc. i . , Explore the relocation of the nutrition program. Replace with I . I deli. Move congregate dining to Ecumenical Towers. . Design and implement bidding process for dining program that i reflects needs and wants of clientele. I . Identify and hire a qualified SCTV coordinator to fill an existing part time temporary position. I . EXPSlnd volunteer programming. . More effective use of work-study students & volunteer support i Pursue expansion of staff for classes. I and volunteers . Identify and train volunteers to assist staff and work as greeters i and class assistants. i i . Add a permanent half-time Program Specialist to coordinate evening and weekend programming. . Hire a fulltime grant writer. , I 'The Implementation Steps represent ideas the members of the committee believe merit consideration. It is possible that some of these ideas will be investigated and dismissed and that new ideas will be added to the list as follow-up meetings and evaluations occur. "Implementation Steps that are in bold print are currently being addressed by members of the goal setting committee. 3 Senior Center Implementation and Action Plan I Proposed Timeline and Accomplishments for 2006 Strategic Direction Quarter 2 Quarter 3 Quarter 4 8 A ril 06 8 Jul 06 8 October 06 . A permanent display . New image and , recognizing . 25 TV news stories bequests has been name launched at . A clear financial related to the Center selected and 25th anniversary statement that is have appeared or ordered. celebration. Buildihg,CO,~m!Jnity readable by public is secured. . Three $5,000 . Membership totals available and . 100 days of some contributions have 1,300, with 100 of EffortS .o1rf'B~llaJf of' circulated. type of media been made to the the new members in I thiCerttijr' . . Personalized links coverage have Center's foundation. the 50-60 year age I '-,' ~" ! with local media taken place. . An ambassador plan group. have been . A comprehensive has been developed . The fundraising goal established. marketing plan has and implemented. for FY06 has been been developed. . A new image of the exceeded. . A 28-E agreement Center is being promoted. has been signed. . Phone registration .'-'-',"',-.:.,'- for classes is in " ,,','.- ,. - ;-, '>::" :-";', ",J place. '-",- ,-.", " ",<.". ',' . An initial meeting of , . Two new community -',,'" '-, -.,'," transportation . A committee has ,:, ,', -',::- '::",,-,,','-' partners have been .... .1t1corpora~"" experts has been developed a plan for . Two grants for . ' .,DS secured. innovative programs 'l:tlnov.atib[i,and organized and volunteer .' qoop~rafio~'iP. facilitated. . The Center is transportation have been secured. Programs.anCf . The operation of recognized for program . Elder hostel " '<:, ' ',::::-:~ ':;:-7;i>-~&:-' services provided Services other dining . On-line registration programs are up & , - ->' '-,- ., outside of center programs has been is available running. investigated. . Problems with the existing dining program have been identified. . A plan for reallocation of Center space has . A plan is in place for been developed. The plan gives staff expansion consideration to a . A committee is in coffee shop, place to evaluate the wellness center, role and . Assembly Room is and other ideas participation of revamped . A permanent mentioned in the volunteers. (decorated with halftime program goal planning Committee good sound system specialist in place. session. recommendations installed). . SCTV has new, for improvement operational have been made. equipment. . Wellness equipment . A coordinator for has been purchased SCTV has been identified and hired. The 90 day priorities discussion pointed to as the lead priorities )0> Marketing and Image Followed by: )0> Relationship with media and Funding Followed by: )0> Increased Membership Increased Staff & Volunteers Expanded Programming c;::] HUMAN RIGHTS COMMISSION GENERAL RESPONSIBILITIES The Iowa City Human Rights Commission (HRC) was created in August 1963 as the Iowa City Human Relations Commission. Since that time the Commission has taken on a broader range of duties and underwent a name change. The mission of the HRC is to eradicate discrimination in Iowa City based on age, color, creed, disability, martial status, national origin, race, religion, sexual orientation and gender identity. The Commission receives its authority from the Iowa City Human Rights Ordinance. Under the Ordinance it is illegal to discriminate in the areas of employment, credit, housing, public accommodation and education. The Commission also serves as a link to The City Council making recommendations to the Council for such further legislation concerning discrimination as it may deem necessary and desirable. The duties of the HRC are to disseminate information, educate the public on illegal discrimination and human rights, provide the enforcement necessary to further the goals of equality for everyone, and protect citizens from unfounded charges of discriminatory practices. The Commission also has the responsibility of educating the public on harassment and other forms of discrimination. The Human Rights Commission is made up of nine residents (9) ofIowa City appointed by The City Council. The Commissioners, all committed to Civil Rights, reflect a broad cross section of the community, thus ensuring diversity of ideas and interests. In the appointment process consideration is given to men and women of various racial, religious, cultural, social and economic groups within the city. Commissioners serve for a three year term. The HRC holds an annual Human Rights Awards Breakfast, where local residents, organizations and business are honored for their hard work, dedication and commitment to human rights. The HRC also holds an annual Human Rights Youth Awards Banquet where local youth are recognized for activities that promote Human Rights. The goal is not to select a winner but rather to recognize contributions of numerous local youth. The HRC initiates 2-3 programs a year that educate the public regarding human rights concerns. The programs stimulate discussion and thought about current issues such as bullying, tenant/landlord relationships, school violence, and racism. In addition, the Commission participates in several annual events in the community including; One Community, One Book---Johnson County Reads, Cultural Diversity Fair, and the Building Blocks to Employment Seminars. The Commission also works with a lot of local organizations in sponsoring various programs. Meetings The Commission holds monthly meetings in the Emma J. Harvat Hall on the fourth Tuesday at 7:00 p.m. Special meetings are held as needed. The meetings are open to the public and the public is encouraged to participate in the forum. The meeting site is accessible to persons with disabilities. Commission Members Lisa Beckmann, Chair Sara Baird Scott King James McCue Paul Retish David Shorr Billie Townsend GeoffWilming Beverly Witwer Term Begins 1/1/2004 1/1/2005 1/1/2005 1/1/2003 1/1/2004 1/1/2003 1/1/2003 1/1/2004 1/1/2005 Term Ends 1/1/2007 1/1/2008 1/1/2008 1/1/2006 1/1/2007 11112006 1/1/2006 1/1/2007 1/1/2008 HR Staff Procedures and Practices Reviewed By HRC When persons believe they have been discriminated against, they should make an appointment with the Human Rights Office. The Human Rights Staff assists persons that want to file a discrimination compliant. Following the filing of the complaint, the Human Rights staff conducts a thorough and impartial investigation of the allegations in the complaint. After the investigation, the Human Rights Staff makes a recommendation as to whether the evidence does or does not support a finding of probable cause to believe discrimination occurred. After the investigation, the file is then transferred to the City Attorney's Office and the Assistant City Attorney makes, based on the evidence and the recommendation of the Human Rights office, the final probable cause decision. If the City Attorney in reviewing the complaint finds probable cause, the Human Rights Staff attempts to conciliate an agreement between the parties involved in the complaint. If no agreement is reached the Human Rights Coordinator notifies the City Attorney. The City Attorney shall form an opinion as to whether the case is litigation worthy and make a recommendation to two (2) members of the HRC whether the case should be dismissed or proceed to public hearing. If both members of the HRC wish to proceed contrary to the recommendation ofthe City Attorney, they may authorize the Human Rights Coordinator to do so. Otherwise, the Human Rights Coordinator shall dismiss the case or proceed to public hearing in accordance with the recommendation of the City Attorney. The Human Rights Commission is briefed at the monthly meetings on complaints the Human Rights Staff currently have on file in their office. ACTIVITIES AND ACCOMPLISHMENTS FOR FISCAL YEAR 2005 . Participated in project entitled, One Community, One Book - Johnson County Reads. The Kite Runner by Khaled Hosseni was the book selected for FY 2005 project. . Met with Mr. Hosseni following his numerous public appearances for dinner at the home of Dorothy Paul, Associate Director for Community Affairs at the U of! Center for Human Rights. . September I, 2004 - interviewed on Dottie Ray show re: Human Rights Breakfast. . September 18, 2004 - Music on Broadway, organized by the HR Education Committee and supported by the Iowa City Human Rights Commission was held behind the businesses at Pepperwood on Broadway. . September 23,2004 - 21st Annual Human Rights Breakfast in IMU Wayne Richey Ballroom. Winners included: Ron Hall - Isabel Turner award, Mary McCue - Individual in a Service Organization award, Iowa City Assoc. ofRealtors@ - Business Award, Philip Mears - Rick Graf award, Chivy Sok - International Award. . September 28 - spoke to students taking class entitled, "Discrimination, Oppression & Diversity" at the U of! School of Social Work. . October 7, 2004 - Building Blocks for Employment held in vacant Pet Degree store in Pepperwood Plaza. . Sunday, October 10, 2004 - provided training on employment law to respondent as part of mediation agreement. . October 27, 2004 - attended Iowa Women's Foundation lunch. . October 29,2004 - attended Diabetes Banquet. . Met with Seehee Foss to discuss possible projects for 1st year law student human rights group. . November 18, 2004 - United Nations Association's Night of 1 000 Dinners which was co-sponsored by the Iowa City Human Rights Commission. . December 7 & 8, 2004 - first public hearing held in the Senior Center. . December 11, 2004 - attended Mayor's Youth holiday dinner. . December 20, 2004 - held first planning meeting for public forum addressing landlord/tenant issues. . January 14, 2005 - Arab Human Rights events began with a speech on Genocide in Darfur, Sudan delivered by Elizabeth Hodgkins from Amnesty International. Additional events were held over several days to commemorate Mahmoud Mohamed Taha who was assassinated by the government for advocating for a more moderate interpretation of Islam and equal rights for women. . January 2005 - attended Martin Luther King celebration in the IMU 2nd floor ballroom. . February 8, 2005 - hosted Dr. Reddair Venugopul in Emma Harvat Hall where he spoke to City employees on cultural differences in the interpretation of body language. . February 16, 2005, public forum addressing points of interest for landlords and tenants in the Iowa City Public Library. . February 20,2005 - Cultural Diversity Fair in the U of! Field House during which the Iowa City Human Rights Commission provided information on issues pertaining to discrimination & bullying. . February 20, 2005 - conference on issues affecting children was held at Kirkwood Community College in Cedar Rapids. The keynote speaker was Rachel Simmons, author of "Odd Girl Out: The Hidden Culture of Aggression in Girls." The conference was sponsored by many organizations including but not limited to Kirkwood Community College and the Iowa City Human Rights Commission. . February 22, 2005 - Building Blocks for Employment held in the Iowa City Recreation Center Social Hall. . February 23,2005 - spoke to Professor Paul Retish's undergraduate class regarding discrimination and other related topics. . March 3-March 7, 2005 - shared information with teachers from the Republic of Georgia on civic education, discrimination and community projects. . March 8, 2005 - the film White Privilege was shown in the Iowa City Public Library followed by a discussion between audience members and producers of the film. . AprilS, 2005 - the film, Brother Outsider: The Life of Bayard Rustin, was shown in the Iowa City Public Library followed by a discussion facilitated by Commissioner GeoffWilming. The film was sponsored by the U of! Center for Human Rights and co-sponsored by the Iowa City Human Rights Commission. . April 7, 2005 - The planning group for One Community, One Book - Johnson County Reads selected The Emperor is Divine, by Julie Otsuka. . April 7, 2005 - attended training associated with the film, It's A Family. . April 26, 2005 -Youth Human Rights Awards given to students by Chairperson Lisa Beckmann and City Councilor Ross Wilburn in a standing room only event in rooms AB&C in the Iowa City Public Library. . April 28 - met with Len Sandler from the U of! College of Law, Doug Boothroy and Tim Hennes from Housing & Inspection Services and persons from the City of Dubuque to discuss the concept of universal design in constrnction. . June 18,2005 - attended Pride Festival in College Green Park. COMPLAINT ACTIVITY During the period from July 1, 2004 to June 30, 2005, thirty complaints were filed with the Iowa City Human Rights Commission. COMPLAINTS ALLEGING ONE BASIS OF DISCRIMINATION Race 5 Sex! Sexual Harassment 3 Disability 8 Religion I Age I TOTAL 18 COMPLAINTS ALLEGING MORE THAN ONE BASIS OF DISCRIMINATION Race & National Origin 4 Sex & Retaliation I Race & Age I Age & Sex I Gender Identity, Retaliation & Sexual Orientation I Sex & Race I Public source of income, race & sex 2 Sex & Age I TOTAL 12 TOTAL NUMBER OF COMPLAINTS = 30 RESOLUTIONS No Probable Cause 17 Probable cause with hearing scheduled & 2 subseauent settlement nrior to hearinq Mediation 13 Transferred to ICRC for reconsideration of NPC I decision bv ICHRC Administrative Closure 4 Right to Sue 2 TOTAL NUMBER OF RESOLUTIONS = 39 ANALYSIS Twenty-one of the total number of cases received in the Human Rights office was in the area of employment. Five complaints alleged discrimination in a public accommodation. Two housing discrimination cases were filed by a couple against their landlord. Finally, one case was filed in the area of education. Complaints in which only one basis was alleged as the reason for the discriminatory action resulted in disability being the protected category that received the highest number of complaints (eight). In past year's race and sex discrimination cases were usually the two categories most frequently listed as the bases for the alleged discriminatory action. The analysis, however, changes dramatically when the cases alleging the single basis of race and sex are added to the complaints in which race and/or sex is one of two protected categories cited as reasons for the alleged discrimination. For example, there were five complaints alleging the single basis of race discrimination. Race, however, is ~ of the protected categories in eight additional cases. Three single basis sex discrimination complaints were filed in FY 05 but five additional cases alleged sex and retaliation, sex & race, sex & age and two complaints alleging public source of income, race & sex. Consistent with the last few years, race is the protected category most frequently cited as a reason for the alleged discriminatory action. Sex discrimination complaints tied with disability discrimination complaints for a total of eight in each category. Race and national origin cases followed with four complaints. The alternative dispute resolution of mediation was very successful during FY 2005. Thirteen cases were resolved through mediation. PLANS FOR FISCAL YEAR 2006 . Annual seminar on discrimination at The University of Iowa School of Social Work; . Continue to work with Housing and Development Services and Housing Authority to increase public housing apartments and houses that are accessible to persons with disabilities, and to identify impediments to fair housing; . Continue to increase Council awareness on the shortage of housing for persons with disabilities; including encouraging the City Council to approve housing projects that are accessible for all, i.e. no steps entryways; . Public forum on tenant/landlord law; . Continue to advertise in the Daily Iowan and other newspapers to alert the public that housing discrimination is against the law; . Annual Human Rights Breakfast on September 28,2005, at 7:30 a.m. . Participate in projects celebrating diversity and providing human rights education with the Human Rights Education Committee, i.e. movies with human rights themes, Meet Your Neighbor projects, Building Blocks to Employment programs; . Continue to offer forums to educate public on discrimination issues. Include other agencies in the planning oflarger public educational forums; . Public speaking engagements on relevant human rights issues; . Engage in surveys to determine people's perception of human rights in Iowa City; . Speak with different groups in Iowa City to assess level of need and areas of concern; . Work on joint projects with the University of Iowa Human Rights Center, United Nations Association, Iowa Division, Affirmative Action office and the College of Education will continue. . Develop programs for Martin Luther King holiday and International Women's month; . Proclamations for Black History Month, Women's History Month/International Women's Day, Fair Housing Month, and others as determined by the Commission. . Annual Youth Human Rights Awards ceremony. r:w THf fUNDAMfNTALS Of CITY LfADfRSHIP Part Two Thursday, January 12 6 - 8:30 p.m. (U~ hF.~ ~1/ cr- ~~. . ~~ MLA Part Two: Thursday, January 12, 2006 from 6 - 8:30 p.m. For your records, please circle the ICN site you plan to attend. Ankeny Denison Laurens Rockford Kirkendall Public Library Western Iowa Tech Community Laurens/Marathon High School Rockford Middle/Senior High 12ID North Prairie Ridge Drive College 300 West Garfield, Room 17 School Ankeny, IA 50021 11 North 35th Street, Room B-6 Laurens, IA 50554 1460 210th Street, Room 110 Denison, IA 51442 Rockford, IA 50468 Audubon Marshalltown Audubon High School Estherville Iowa Valley Community College Sac City I 800 3rd Avenue, Room 206 Estherville Regional Wellness District - 3 Sac City Public Library i Audubon, IA 50025 Center - National Guard Armory 3405 South Center Street IDOl West Main Street C 1-194th Field Artillery RM. Wolfe Education Center, Sac City, IA 50583 Burlington 1704 3rd Avenue S Room 2102 Burlington Public Library Estherville, IA 51334 Marshalltown, IA 50158 Sioux City 501 North 4th Street Sioux City Public Library Burlington, IA 52601 Fairfield Monticello 529 Pierce Street Centerville Fairfield High School Monticello High School Sioux City, IA 51101 605 E Broadway 850 East Oak Street, Room 316 Centerville High School Fairfield, IA 52556 Monticello, IA 523ID Vinton 600 High Street Forest City Muscatine Iowa Braille & Sight Saving Centerville, IA 52544 School - 1 Forest City High School Muscatine Community College 1002 G Avenue Clarinda 206 West School Street, Room 328 152 Colorado Street, Room 60 Old hospital, rear comer of Main Clarinda High School Forest City, IA 50436 Muscatine, IA 52761 Building, 9th Street side 100 North Cardinal Drive, Vinton, IA 52349 Room 126 Fort Dodge Orange City Clarinda, IA 51632 St. Edmond High School Orange City Public Library Waterloo 501 N 22nd Street 112 Albany Street SE, Hawkeye Community College - 2 I Creston Fort Dodge, IA 50501 Rieckhoff Room 1501 East Orange Road Creston High School Orange City, IA 51041 Tama Hall 601 West Towniine Road, Indianola Waterloo, IA 50704 Room 404 Indianola Community School Oskaloosa Creston, IA 50801 Administration Building OskaIoosa Public Library West Union 1304 East 2nd Avenue 301 South Market West Union Community Library Council Bluffs Fiber Optic Room OskaIoosa, IA 52577 Heiserman Annex I Council Bluffs Public Library Indianola, IA 50125 210 North Vine Street 400 Willow Avenue Perry West Union, IA 52175 Council Bluffs, IA 51503 Lamoni Perry Middle-High School Graceland University 1200 18th, Room 27 Williamsburg 1 University Place Perry, IA 50220 Williamsburg Junior /Senior High Library Building School Lamoni, IA 50140 8ID W Walnut Williamsburg, IA 52361 The session will be broadcast beginning promptly at 6:00 p.m. to all locations. All sites are tentative. I Municipal Leadership Academy 2006- Part Two Budget Preparation The Fundamentals of City Leadership One of the first tasks a city official tackles in January is Learning the Essentials and Making Connections developing the city budget. MLA Part Two builds upon the basic city finance information covered in Part One by MLA part two takes place via the Iowa Communications helping city officials understand how a city budget is Network (ICN) January 12 from 6:00-8:30 p.m. This developed. The main focus will be to bring new officials session will be broadcast to 28 ICN sites in various locations up-to-speed so that they can participate effectively in the across the state. budget process. The discussion will emphasize the role of the elected city official in policy development and the big I MLA is presented through a partnership of the Iowa picture of the city's financial condition. The presentation League of Cities, the Office of State and Local Government will cover the nuts and bolts and will include a facilitated i Programs at Iowa State University and the Institute of panel of elected officials and a financial expert. Public Affairs at the University of Iowa. Employment Matters There are only four types of city officials who can benefit Whether the city has one employee or 200, some employ- from attending MLA part two: ment matters are universal to all cities. The session will 1) Those who attended MLA part one include a facilitated panel of employment experts and city 2) Those who did not attend MLA part one officials that will talk about different situations that can 3) Those who are newly elected trip up a city, including hiring and firing, overtime, super- 4) Those who are veterans in their positions vision of employees and personnel policies. Attendees will also receive materials that summarize state and federal Those that did not already register for MLA Part Two by labor laws and resources for more information. registering for the MLA series as a package, can register for MLA Part Two by completing the form included here. Agenda You did not have to attend MLA Part One to attend MLA Part Two. Two topics covered during the session will be the role of 6:00 - 6:10 p.rn. Welcome the elected official in city budget preparation and employ- 6:10 -7:00 p.m. Elected Official's Role in the City ment matters important to all cities. Thirty minutes will be Budget reserved at the end for questions from attendees on either 7:00 - 7:10 p.m. Break I topic. I 7:10 - 8:00 p.m. Employment Issues All Cities Face 8:00 - 8:30 p.m. Questions 8:30 p.m. Sign-off I Municipal Leadership Academy (MLA) Part 2 Registration To register, fill out this form and return it with the appropriate fee to the Iowa League of Cities, PO Box 84, Des Moines, IA 50309-0084, or fax it to (515) 244-0740. Make checks payable to the Iowa League of Cities. Registration deadline is January 5. Registrations received after the deadline are subject to a $10 late fee. Name Title Name Title Name Title City Email Mailing Address Phone ( \ Fax ( \ Yes, sign me up for the second MIA Session! Member fee x $25/ person = $ Non-city officials x $50/person = $ You are entitled to the League member fee if you are a city official or have been recently elected to a city office. o Ankeny o Fairfield o Orange City o Audubon o Forest City o Oskaloosa o Burlington o Fort Dodge o Perry o Centerville o Indianola o Rockford o Clarinda o Lamoni o Sac City o Creston o Laurens o Sioux City o Council Bluffs o Marshalltown o Vrnton o Denison o Monticello o Waterloo o Estherville o Muscatine o West Union o Williamsburg Refunds will be given for cancellations received by January 5. Please contact the League at (515) 244-7282 if you need special accessibility accommodations. You may also register online at www.iowaleague.org [j;J MINUTES PLANNING AND ZONING COMMISSION NOVEMER 17, 2005 EMMA J. HARVAT HALL PRELIMINARY MEMBERS PRESENT: Terry Smith, Dean Shannon, Wally Plahutnik, Bob Brooks, Don Anciaux, Beth Koppes, Ann Freerks STAFF PRESENT: Bob Miklo, Sunil Terdalkar, Mitch Behr OTHERS PRESENT: John Moreland RECOMMENDATIONS TO CITY COUNCIL: Recommended approval by a vote of 7-0 REZ05-00020/SUB05-00030, a rezoning from Low Density Single-Family Residential (RS-5) zone to Sensitive Areas Overlay/Low Density Single-Family Residential (OSA/RS-5) zone and a preliminary plat and Sensitive Areas Development Plan of Galway Hills Part Four, a 24-lot, 10.41-acre residential subdivision located on Galway Drive. Recommended approval by a vote of 7-0 SUB05-00028, a preliminary plat of Windsor West, a 96-lot, 51.90-acre residential subdivision located at 4670 American Legion Road SE. CALL TO ORDER: Brooks called the meeting to order at 7:30 pm. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. REZONING/DEVELOPMENT ITEM: REZ05-00020/SUB05-00030, discussion of an application submitted by Dav-Ed Limited for a rezoning from Low Density Single-Family Residential (RS-5) zone to Sensitive Areas Overlay/Low Density Single- Family Residential (OSA/RS-5) zone and a preliminary plat and Sensitive Areas Development Plan of Galway Hills Part Four, a 24-lot, 10.4'1-acre residential subdivision located on Galway Drive. Terdalkar said the applicant had submitted revised drawings and provided all required information; the deficiencies and discrepancies listed in the Staff Report had been corrected. Staff recommended approval of REZ05-00020, a rezoning of approximately 10.41-acres from Low Density Single-family Residential (RS-5) to Sensitive Areas Overlay/Low Density Single-family Residential OSA/RS-5 and SUB05-00030, a preliminary plat for Galway Hills Subdivision Part IV, a 24-lot residential subdivision located on approximately 1 0.41-acres of land south of Melrose Avenue and east of Highway 218. Public discussion was opened. There was none. Public discussion was closed. MOTION: Smith made a motion to approve REZ05-00020 and SUB05-00030. Plahutnik seconded. The motion carried on a vote of 7-0. SUBDIVISION ITEM: SUB05-00028, discussion of an application submitted by Arlington Development for a preliminary plat of Windsor West, a 96-lot, 51.90-acre, residential subdivision located at 4670 American Legion Road SE. Terdalkar said the deficiencies and discrepancies listed in the Staff Report had been resolved. The applicant had provided a copy of plans that showed a trail connection to Scott Park with some land dedication from adjoining Highland Woods Subdivision. Staff recommended approval of SUB05-00028. Plahutnik said at a prior Commission meeting, a concern regarding stormwater drainage had been raised by the property owners to the east of this subdivision. Had the developer spoken with them? Planning and Zoning Commission Minutes November 17, 2005 Page 2 Terdalkar said easements had been acquired. Mik[o said the plan included two stormwater basins in the outlot open space. The City Engineer had reviewed the drawings, determined that the proposed plan complied with City stormwater management requirements and did not anticipate any negative effects on the adjacent property. Public discussion was opened. John More[and, developer, said he had obtained a storm water drainage easement through that area with the residents of Far Horizons. Arlington Development planned to install a storm sewer at their expense to help drainage issues in the Far Horizons development in return for a sanitary sewer easement. Moreiand said he wished to thank Staff for their assistance in getting this put together. Brooks asked for a clarification regarding the proposed trail connection. Miklo indicated where the trail connection would occur. A small portion of Lot 10 in the Highland Woods subdivision currently under the owner's control would provide a 20-foot wide pedestrian corridor. In the future it was anticipated that when the Hieronymous property developed, their open space obligation would likely occur in that area to further enhance the connection to the subdivision. Public discussion was closed. Motion: Smith made a motion to approve SUB05-00028, a preliminary piat and sensitive areas site plan for Windsor West Subdivision, a 96-[ot residential subdivision on approximately 51.9-acres of land, located north of American Legion Road. Anciaux seconded the motion. Anciaux said he wished to compliment Mr. Moreland on his willingness to work with Staff and the City on this project and for meeting with the neighbors and making the process flow smoothly. Freerks said she was happy to see the two street connections to the property to the west and feit that over time it would be a bonus to the area. She appreciated Moreland's adding the second connection, his commitment to grow1h in that area. The motion carried on a vote of 7-0. OTHER ITEMS: Miklo passed out a memorandum from the City Attorney's office in response to questions about the proposed Code and some legal issues. With respect to the proposed Code revision, City Council would close the public hearing on Monday, 12/12: have First Consideration on Tue 12/13; have Second Consideration, Pass and Adopt the Code on Thurs 12/15. The Code would go into effect approximately the beginning of 2006, after it had been published in the newspaper. Sub-division regulations would be the next item addressed by the Commission. ADJOURNMENT: Motion: Anciaux made a meeting to adjourn the meeting. Freerks seconded the motion. The motion carried on a vote of 7-0. The meeting adjourned at 7:37 pm. 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Lori Benz, Jay Honohan, Jo Hensch, Sarah Maiers, Charity Rowley and Nancy Wombacher Betty Kelly Linda Kopping, Julie Seal, and Susan Rogusky Lynn Campbell and Betty McKray Members Absent: Staff Present: Others Present: RECOMMENDATIONS TO COUNCIL None. The meeting was called to order by Honohan at 2:05 p.m. APPROVAL OF MINUTES Motion: To approve the minutes of the October 18, 2005 meeting as distributed. Motion carried on a vote of 5-0 with Benz absent. Rowley/Maiers PUBLIC DISCUSSION None ADJOURN FOR A MEETING OF IOWA CITY SENIOR CENTER FUND, INC.- Honohan Motion: To adjourn for a meeting of the Iowa City Senior Center Fund, Inc. Motion carried on a vote of 5-0 with Benz absent. Hensch/Maiers The Commission adjourned for a meeting of Senior Center Fund, Inc. at 2:10 p.m. RECONVENE THE NOVEMBER 22, 2005 MEETING OF THE SENIOR CENTER COMMISSION--Honohan The meeting of the Senior Center Commission was reconvened at 3:20 p.m. COMMISSION ASSIGNMENTS Maiers agreed to write the web article from today's meeting. Honohan agreed to visit the Board of Supervisors and the City Council to report on today's meeting. Hensch will write the web article for the December meeting. FY07 BUDGET UPDATE-Kopping Kopping reported that she met with City Manager Steve Atkins and Finance Director Kevin O'Malley to discuss the Center's proposed operational budget for FY07. They had DRAFT NOVEMBER 2005 very few questions related to the proposed budget and expressed support for the inclusion of capital improvements (expenses over $1,000) that were funded by Senior Center Fund, Inc. Kopping indicated that Senior Center Fund, Inc. was willing to fund material items to support programming (e.g. equipment for Senior Center Television and the fitness facility) and somewhat reluctant to fund improvements to the facility. There will be a meeting with representatives from the Commission and City Council scheduled for later in the budget process. At this meeting the Commission will have an opportunity to discuss aspects of the FY07 operational budget proposal directly with the Council. Kopping said that this meeting had not been scheduled yet. SENIOR CENTER UPDATE Operations- Kopping Maureen Donnelly, a HACAP employee, is working 25 hours a week at the front desk. Sharon Stubbs holds the permanent half time clerical assistant position and works 20 hours a week at the front desk. Orientation is progressing well and the resumption of full time coverage at the front desk is welcomed. The summary of the August and October strategic planning sessions was mailed out earlier this week. The City Manager, City Council and Board of Supervisors will receive copies of this report. In addition, a copy will be posted on the Center's website. Kopping is attempting to set up a meeting with the Participant Advisory Committee in order to follow up on some of the implementation steps that were identified at the strategic planning session and she knows that several other implementation groups have already met. She plans to schedule a large group meeting with everyone who was involved with the strategic planning process for sometime in December or early January. Kopping reported on a meeting she had with David Purdy, Director of Elder Services, Inc. Kopping and Purdy discussed remarks made at the goal setting session that related to the nutrition program and general appearance of the Assembly Room. Purdy expressed interest in working with the Center to revamp the nutrition program and Assembly Room in order to increase satisfaction with and participation in the meal program. When discussing FY07 funding requests for redecorating the Assembly Room, Purdy indicated he would be willing to approach his Board with a request to partner on the purchase of new tables and chairs for the assembly room. Programs - Seal Seal distributed list of December public events and classes and the attendance numbers for select programs offered during September, October and November 2005. For a complete listing of programs scheduled for December, see the 2005/06 Winter Program Guide. Volunteers - Rogusky Rogusky reviewed the Holiday events scheduled for December. There will be a total of 8 concerts and a Center sponsored holiday party featuring the music of Travis Hosette. Hosette, who sings songs popularized by Frank Sinatra, performed at the membership recognition dinner and was very well received. Two of the holiday concerts will be broadcast live on City cable. The October 31 and November 5 performances at the Englert by the New Horizons Band and Voices of Experience respectively, were very successful. Each performance received very good press coverage. In addition, Sue Wakefield, a volunteer in SCTV, 2 DRAFT NOVEMBER 2005 prepared a DVD and CD of each performance. Both the DVDs and CDs, which are very well done, are for sale in the gift shop. Rogusky noted that refreshments for the reception following the New Horizons Band performance were provided by the family of the student who assists Director Don Coffman. Rogusky also circulated a financial statement outlining the funds and expenses associated with the Voice's Choral Festival. The entire event cost $2,147. Of that total, all but $185 was funded through grants and donations. The Commission expressed appreciation to Voices Director Richard Tiegs and Band Director Don Coffman for their work in organizing and generating funding for two very successful programs. Senior Center Television (SCTV) has entered in to a partnership with the Intermedia Department at the University of Iowa. In accordance with this agreement the SCTV studio has become an off-campus site for the Intermedia Department. This means that SCTV volunteers will continue working with Intermedia students on a streaming video project. It also makes it possible for SCTV to house state of the art editing equipment, computers and software that is owned, maintained and supported by the University. Intermedia students will help instruct SCTV volunteers on the use of the equipment and software. In return the Center must provide a secure environment for the equipment and provide space for occasional classes and meetings. A major benefit of this partnership to the Center is that SCTV volunteers are free to use the equipment and software for productions unrelated to the Intermedia Department. The Center is participating in Project Holiday and has a "Giving Tree" set up in the main lobby. Visitors to the Center can remove one of the tags from the tree and make whatever donation is described on the tag. The donations are for toys to be distributed through the Salvation Army, meals for people or families in need, or gift certificates for low income elderly and disabled adults. Recently Center volunteers participated in a craft sale held at Walden Place. In addition, Center volunteers will be representing the Center at the Holiday Sale in Coralville on December 2. Eldercraft Shop merchandise is featured at both events. Memberships and Fundraising Report- Kopping Kopping distributed a membership and revenue report prepared by Michelle Buhman. As of November 16, 2005 the Center had 1003 members. COMMISSION DISCUSSION: Benz reported on the October Commission meeting to the Council. She primarily talked about the goal setting session that had just been concluded. Council members requested a copy of the strategic plan. Motion: To adjourn. Motion carried on a vote of 7-0. Rowley/Maiers. 3 DRAFT NOVEMBER 2005 Senior Center Commission Attendance Record Year 2005 Name Term 1/24 2/15 3/15 4/26 5/18 6/21 7/19 8/16/ 9/27 10/18 11/22 Expires Lori Benz 12/31/05 OlE X OlE X X X X OlE X X X Jo Hensch 12/31/06 X X X X X X OlE X X X X Jay Hanahan 12/31/07 X X X X X X X X X OlE X Betty Kelly 12/31/07 X OlE OlE X X X OlE X OlE OlE OlE Sarah Maier 12/31/06 X X X X X X X X X X X Charity Rowley 12/31/05 X X X X X X X X X X X Nancy Wombacher 12/31/06 X OlE X X X X OlE OlE X X X Key: X= 0= O/E= NM = Present Absent Absent/Excused No meeting Not a member 4 MINUTES PARKS AND RECREATION COMMISSION NOVEMBER 9, 2005 DRAFT fJ;J I MEMBERS PRESENT: Craig Gustaveson, Judith Klink, Ryan O'Leary, Matt Pacha, Jerry Raaz, Phil Reisetter, John Westefeld MEMBERS ABSENT: Margaret Loomer STAFF PRESENT: Terry Trueblood, Terry Robinson GUESTS PRESENT: Jeff Harper, George Dane, Francis Driscoll, Brian Driscroll FORMAL ACTION TAKEN Moved by Klink, seconded by Westefeld, to approve the October 12, 2005 minutes as written. Unanimous. Moved bv Pacha. seconded bv Westefeld. to accept the Dane family's proposal to dedicate 17 acres of their land as parkland with deep appreciation on behalf of the Parks and Recreation Commission to the Dane family for their l!enerosity. Unanimous. Moyed by Westefeld. seconded by Pacha to move ahead with the plans to construct a disc l!olf course in the Peninsula Park. Unanimous. Moved bv Klink, seconded by Pacha, to accept the developer's offer of additional lots to be contil!uous with Outlot A for park use in the Country Club Estates subdivision. Unanimous. Moved by Pacha. seconded by Reisetter. to recommend adoption ofthe Recreation Division Fees and Charl!es proposed for FY07 and tentative proposals for FY08 and FY09 as presented. Unanimous. Moved by Reisetter. seconded by O'Leary. to accept the Memorial Donation Policy as adopted bv City Council. Unanimous. DANE PROPERTY PARKLAND PROPOSAL: George Dane, Brian & Francis Driscoll were all present to speak to the Commission. They are proposing that 17 acres of land located southwest of the airport and east of Dane Road be dedicated as parkland. This gift is from the John and George Dane families in memory and honor of their parents Harold J. and Ethel R. Dane who purchased the site in 1928 as part of a family farm. The property will continue to be a family residence until there are no grandchildren of MaIjorie and George Dane residing there. At that time the entire site will be gifted by deed to the Parks and Recreation Commission November 9, 2005 Page 2 of 6 Iowa Natural Heritage Foundation who will in turn grant a conditional use permit to the Iowa City Parks and Recreation Department for the site to be used only as a park and recreation area as outlined by the rules and regulations proposed by the Dane family. The Parks & Recreation Department would then maintain this property. The Dane family has requested that the park be named "Dane Family Park." Pacha stated that this request should be included in the legal agreement with the National Heritage Foundation. Trueblood noted that any acceptance of such land is subject to the approval of the City Council. Klink noted that this is a very generous offer and commented on how beautiful the site is. Moved bv Pacha. seconded bv Westefeld to accept the Dane familv's proposal to dedicate 17 acres of their land as parkland with deep appreciation to the Dane Familv for their l!enerositv. Unanimous. DISC GOLF PROPOSAL: A Neighborhood Association Meeting was held on November 2 for the public to discuss placement of the proposed disc golf course at the Peninsula Park. There were only two neighborhood residents present at the meeting. The main concern voiced was traffic. Trueblood announced at this meeting that this item would be on the November 9th Parks and Recreation Commission agenda. Jeff Harper and Terry Robinson did a walk through of this area in October. Robinson stated that Forestry could take care of any tree issues present in this area. Moved bv Westefeld. seconded bv Pacha to move ahead with the plans to construct a disc l!olf course in the Peninsula Park. Unanimous. O'Leary mentioned a concern with regard to placement of hole #1 in close proximity to the Elks Club. Harper stated it would be difficult to move the hole south of the trail due to lack of space. O'Leary asked if there is a provision for expanded parking. Trueblood stated not at this time, but the newly constructed parking lot was doubled in size from the original plan, and there is space to allow further expansion. NEIGHBORHOOD OPEN SPACE ISSUES: Country Club Estates: At the October meeting the commission deferred action on the Country Club Estates Addition. Planning staff has suggested that we might want to consider asking the developer to include lots adjacent to Outlot A as part of the required parkland. Outlot A is already owned by the City for a future water tank and could be combined with the additional lots providing a larger greenspace. The developer has agreed to redesign so that we can include the five lots adjacent to Outlot A. Moved bv Klink. seconded bv Pacha. to accept the developer's offer of additional lots to be contil!uous with Outlot A for park use in the Country Club Estates subdivision. Unanimous. Parks and Recreation Commission November 9, 2005 Page 3 of 6 RECREATION DIVISION FEES AND CHARGES: The commission was provided with a draft of the Recreation Division fees and charges proposed for FY07 and tentative proposals for FY08 and FY09. Trueblood went over the proposed fee increases with the commission. It is estimated that 41.8% of the Recreation Division's budget will be supported by the nonproperty tax revenue. Moved bv Pacha, seconded bv Reisetter, to recommend adoption of the Recreation Division Fees and Charl!es proposed for FY07 and tentative proposals for FY08 and FY09 as presented. Unanimons. MEMORIAL DONATION POLICY: This policy has been adopted by the City Council. At the October meeting the commission had suggested that there be three revisions to the policy. None of these suggestions were incorporated into the policy. Trueblood did note that the commission could go beyond the policy regarding notification to the public if they see fit on a case by case basis. Moved bv Reisetter, seconded bv O'Leary, to accept the Memorial Donation Policy as adopted bv City Council. Unanimons. COMMISSION TIME Klink distributed photos to the commission of the Waterworks Prairie Park for their review. Klink also announced that there is now playground equipment present in Harlocke Hill Park. Raaz asked about the status of the commission opening. Trueblood stated that the deadline for applications is December 7. Raaz asked if there is an "annual plan" for Parks and Recreation. Trueblood stated that it is strictly budget related and that the commission will be discussing capital improvement plans during an upcoming meeting where they will determine what proj ects to recommend as well as their priorities. Raaz then inquired about the status of the Master Plan. Trueblood stated that he made some contacts at the National Conference and was able to get some information there. Will hopefully get an RFP completed soon. Raaz asked if money donated to park projects has to be donated directly through the Foundation. Trueblood stated that it could be donated through the Foundation or directly to the Parks and Recreation Department. Trueblood noted that in either case, the money could be dedicated to specific projects.. Parks and Recreation Commission November 9, 2005 Page 4 of 6 CHAIR'S REPORT Gustaveson announced that the City Council approved the placement of the Angel Statue in City Park on a 6-1 vote. He also announced that the author of "The Christmas Box," Richard Paul Evans, will be present at the University of Iowa on Saturday, November 12 at 7 p.m. where he will be discussing his latest book. There is a $5.00 admission fee. DIRECTOR'S REPORT Iowa City School District: Trueblood commented that the Iowa City School District serves a major role in providing communication between the Recreation Center and to parents of students regarding recreation programs. One of the ways that the Recreation Center does this is through a newsletter called "Lost in the Backpack". He noted that the most recent edition, however, was denied approval by the Iowa City School District because of the mention of the "Santa's Helpers" event, and a caricature of Santa Claus. Information item only. Commission Appointments: Trueblood announced that O'Leary and Westefeld have both been reappointed to the Parks and Recreation Commission. He also again noted that the applications for the unexpired term of Sarah Walz are due by December 7. This term will end January I, 2007. Brookland Park: Trueblood stated that the Brookland Park master plan is progressing and that there is just one more meeting to be held with the neighborhood development. This project will be considered in the new capitol improvement plan. Recreation Center Window Replacement Proiect: The previously discussed window replacement plan for the Recreation Center has grown to include a major facelift of the building. Therefore, this project has gone from a $170,000 to a $500,000 project. Trueblood presented this to the Capitol Improvement Committee with the City Managers support. Whether or not it will be recommended for funding won't be known for a few weeks. FY07 Operatine: Bude:et: The FY07 operating budget has been submitted to Finance for the Parks and Recreation Department. Of note is the request for additional positions for the Parks Division. One of those requests includes the addition of an Assistant SuperintendentlResource Manager. The major role of this position would be to take the lead in working with the various natural areas, but also to manage/schedule parks security and some maintenance operations. There is also a request for a permanent full-time maintenance worker for the soccer fields and ball fields. Creating this permanent position would allow the elimination of some temporary part-time positions, and a reduction in overtime. The Recreation Division has requested that a 3/4 maintenance position at the Mercer Park Aquatic Center/Scanlon Gymnasium be increased to full-time. Court Hill Trail: The JCCOG Trails and Bicycling Committee has recommended $305,000 be added to the Court Hill Trail fund. This combined with the already dedicated $70,000 would _________.__.___"..____~____".________. _ _ __"'__'..M"__ Parks and Recreation Commission November 9, 2005 Page 5 of 6 provide the majority (if not all) of the money needed for this project. Trueblood will know by December I if these funds are granted. Public Art: Trueblood reviewed the tentative public art sculpture for the Kickers Soccer Park with the commission. The exact location is still to be determined. ADJOURNMENT The meeting adjourned at 6:40 p.m. Parks and Recreation Commission November 9, 2005 Page 6 of 6 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD YEAR 2005 TERM NAME EXPIRES 1/12 2/16 3/9 4/13 Sill 6/8 7/13 8/25 9/14 10/12 11/19 12/14 Craig Gustaveson 1/1/07 NM X X X X X X X X X Judith Klink 1/1/07 NM X X X X OlE X X X X Margaret Loomer 1/1108 NM X X X X X X X X X Ryan O'Learv 1/ 1/06 NM X X OlE X OlE X OlE OlE X Matt Pacha 1/1/05 NM X X OlE X OlE X X X X Jerry Raaz 1/1/08 --- --- X X X X X X X X Phil Reisetter 1/1/09 NM X X OlE X X X OlE X X Sarah Walz 1/1/07 NM X X X X X OlE X X --- John Westefeld 1/1/06 NM X X X X X X X X X KEY: X= 0= OlE = NM= LQ= Present Absent Absent/Excused No meeting No meeting due to lack of quorum Not a Member -~-------_..__._._-_._~.,---_.,--_.- --_.~.._---"._._._--_._~