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Home My WebLink About2005-12-08 Info Packet I:; I ~~~~~'t: -=... ~""'mi- ..... .. ~ CiTY OF IOWA CiTY www.icgov.org CITY COUNCIL INFORMATION PACKET December 8, 2005 DECEMBER 12 WORK SESSION ITEMS IP1 Council Meetings and Work Session Agendas IP2 Memorandum from the City Manager: Moving Crew Request - Old Bus Depot IP3 Memorandum from the City Clerk: Proposed 2006 Meeting Schedule and Budget Work Sessions MISCELLANEOUS ITEMS IP4 Letter from Mayor Lehman to Sally Stutsman and Members of the Board: Johnson County/Iowa City Fringe Area Policy Agreement IPS Memorandum from the City Manager: Capital Improvement Project Update IP6 Building Permit Information - November 200S IP7 Certificate of Appreciation to the City of Iowa City from Iowa Valley Habitat for Humanity IP8 Memorandum from the Vice Chair, Historic Preservation Commission: Interim report, Historic Preservation Commission review of Iowa City Historic Preservation Handbook, Section 4.11 (Gutters and Downspouts) Ipg Letter from Donald Guckert to the City Manager: UI property and deer management IP10 Minutes: Johnson County Paratransit Advisory Board - September 30,2005 [submitted by Council Member Vanderhoef] IP11 Agenda: City Council Economic Development Committee December 1S, 200S PRELIMINARY/DRAFT MINUTES I IP12 Human Rights Commission: November 22, 2005 IP13 Housing and Community Development Commission: November 17, 2005 . = 1 -...= -~... ~~Iii!:""? -=-,-..;r....,~ --- CiTY OF IOWA CiTY City Council Meeting Schedule and Work Session Agendas D;J December 8, 2005 www.icgov.org . MONDAY, DECEMBER 12 Emma J. Harvat Hall 6:30p Special Council Work Session Joint Meeting with Airport Commission/Aviation Commerce Park South Planning and Zoning Items . Moving Crew Request - Old Bus Depot . Council Appointments . Agenda Items Council Time . Scheduling 7:00p Special Formal Council Meeting (Work Session Continued) . TUESDAY,DECEMBER13 7:00p Special Formal Council Meeting . THURSDAY,DECEMBER15 4:00p Special Formal Council Meeting Emma J. Harvat Hall Emma J. Harvat Hall TENTATIVE FUTURE MEETINGS AND AGENDAS I . TUESDAY, JANUARY 3 Emma J. Harvat Hall 4:00p Special Formal Council Organizational . MONDAY, JANUARY 9 6:30p Special Work Session Emma J. Harvat Hall . TUESDAY, JANUARY 10 7:00p Special Formal Council Meeting Emma J. Harvat Hall . MONDAY, JANUARY 16 Martin Luther King Jr. Day - City Offices Closed Emma J. Harvat Hall . TUESDAY, JANUARY 17 TBA Special Work Session - Budget Emma J. Harvat Hall . MONDAY, JANUARY 23 6:30p Special Work Session Emma J. Harvat Hall . TUESDAY, JANUARY 24 7:00p Special Formal Council Meeting Emma J. Harvat Hall I! 1 -,...= -..:i ~~W;t:'t~ ~... .l1li.'- .....~ CITY OF IOWA CITyrnJ MEMORANDUM Date: December 8, 2005 To: City Council From: City Manager Old Bus Depot Re: Council asked that the request from the "Moving Crew" be scheduled as a work session item. As you are aware, we would anticipate that anywhere from $30,000 to $50,000 would be required to bring the property up to a condition that could be used for commercial purposes. We have a long-standing policy that the corner was intended to be used for public purposes. I would encourage you to postpone any further decisions on the old bus depot until such time that you have reached an agreement on a future policy. Additionally, if you were to decide on commercial uses, it would seem we should entertain proposals from business interests. mgrfagdloldbusdepot.doc 'Jtz/~ I ~ j !~~~-r -..;;;;...... ,..DII.' ...,..~ CITY OF IOWA CITY~ MEMORANDUM Mayor and City Council *' Marian K. Karr, City Clerk ~ Proposed 2006 Meeting Schedule and Budget Work Sessions DATE: December 6, 2005 TO: FROM: RE: Council should be receiving copies of the proposed budget in December. As you are aware the budget must be certified to the State by March 15. Typically the City Council has set aside three work sessions for review of the budget prior to the setting of the hearing. In the absence of setting special meetings the budget public hearing would be set on February 14 and held on February 28. The resolution adopting the budget would be considered at your regular Council meeting of March 7, although could be considered at the same meeting as the public hearing. Additional information has necessitated some proposed changes in the previously suggested schedule. Based on that information, and the information provided at your orientation staff is presenting the schedule below for your deliberation. Tuesday, January 3 - Special Formal Organizational (4:00 PM)1 Monday, January 9 - Special Work Session (6:30 PM) Tuesday, January 10 - Special Formai (7:00 PM) Monday, January 16 - City Holiday Monday, January 17 - Budget Work Session (TBA) Monday, January 23 - Special Work Session (6:30 PM) Tuesday, January 24 - Special Formal Meeting (7:00 PM) Wednesday, January 25 - Special Work Session (1 :00-3:00 PM Joint Communication Center; 3:30-6:00 PM Budget) - Budget Board/Commission/Organizations (7:00 PM) - Budget Work Session (if needed) (TBA) - Special Work Session2 - Special Formal3 - City Holiday - Special Work Session - Special Formal4 - Regular Work Session - Regular Formals Tuesday, January 30 Monday, January 31 Monday, February 13 Tuesday, February 14 Monday, February 20 Monday, February 27 Tuesday, February 28 Monday, March 6 Tuesday, March 7 Future meeting 2006 regular meeting schedule (first and third Tuesday) would be resumed. Please bring your personal calendars to the work session on Monday, December 12, for finalization of the schedule. I Clerk wilt be out of town; temporary chair to be named at meeting 2 Chamber tobbying trip to DC; mayor absent; change in meeting dates ] Lobbying trip; mayor absent; setting of public hearing on budget 4 Public hearing on budget; could be full meeting or just budget hearing 5 Adoption of the budget; back on regular meeting schedule December 5, 2005 -p v ~~vvy if ~~ I Sally Stutsman and Members of the Board Johnson County Board of Supervisors 913 S. Dubuque Street Iowa City, IA 52240 Re: Johnson County/Iowa City Fringe Area Policy Agreement Dear Sally and Members of the Board: t D:J- _..!...:. -~ IP4 !~~li ~~"'.I' .... ~ CITY OF IOWA CITY 410 East Washington Street Iowa City. Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org As I know you are aware, the Fringe Agreement adopted December 14, 2000 is due to automatically renew next Wednesday, December 14th unless either the City or the County objects to this renewal. Iowa City has no objection to the renewal. However, it is our understanding that the County does not wish to renew the Agreement given discussions pending regarding development west of the 1-80 interchange with the Herbert Hoover Highway (HHH) and along HHH toward Iowa City. The County first approached the City in February, 2001 to expand and/or modify the extent of commercial development at the interchange. A new planned commercial zone was contemplated and tabled by the County in Sept. 2002. Discussions resumed in May 2005 concerning a shift from east to west of sections designated for commercial development along the HHH corridor. The last activity was correspondence from the City sub-committee responding to a proposal of the County sub- committee in August 2005. In the spirit of trying to reach a mutually acceptable land use decision for this area and retain our Fringe Agreement, the City would agree to continue our negotiations in good faith under an automatically extended Fringe Agreement and consider termination of the Agreement after one year if resolution to this issue cannot be reached. It is our hope that we can continue to work together as we have done since 1983 to agree on a plan for the future development of the two- mile extraterritorial area of Iowa City. Thank your for your consideration. Sincerely, ~/J - Ernest W. Lehman Mayor Cc <-'Steve Atkins Karin Franklin J. Patrick White Mike Sullivan R. J. Moore I ~ 1 -...= -..:, :t~~i!:'t '-" ~...,'- .....,...- CITY OF IOWA CITY~ MEMORANDUM Date: December 2, 2005 To: City Council From: City Manager ~~ Re: Capital Improvement Project Update With the 05 construction season substantially at an end, I thought you would be interested in a quick review of the many projects that were accomplished and/or are continuing into next year. Fire Station #4 Land Acquisition Fundinq $200,000 $14,700,000 $2,500,000 $270,000 Completed Benton Hill Park Court Street Transportation Center Dubuque Street and Foster Road Intersection Missing Link/Iowa River Trail - Foster Road to Water Works Prairie Park $657,000 $689,500 $390,000 $200,000 $4,300,000 Greater Iowa City Housing Fellowship Meadow Street Bridge and Trail Connection Melrose - Grand Road Improvements Mormon Trek - Highway 1 to Willow Creek Dane Road Area Sewer Peninsula Parkland Entry Road and Lot $100,000 $70,000 $250,000 $400,000 Mormon Trek - Walden Square Signalization Scott Boulevard/Court Street Signalization South Grand Avenue Intersection Onqoinq Camp Cardinal Boulevard Dodge Street Reconstruction - 1-80 to Governor Water Main, Sewer and Under Grounding of Electric $4,430,500 $7,229,000 Iowa River Power Dam Restoration $460,000 $3,200,000 $2,700,000 Grant Wood Gymnasium Mormon Trek - Highway 1 to Willow Creek .' -. .' ~/ I i ' I ~"........., BUILDING PERMIT INFORMATION 'uY Oif t~ I ~lf\ November 2005 KEY FOR ABBREVIATIONS ,Type of Improvement: ADD - Addition ALT - Alteration REP - Repair FND - Foundation Only NEW - New OTH - Other type of construction ~ . 0 ~..tO() Type of Use: RSF - Residential Single Family RDF - Residential Duplex RMF - Three or more residential RAe - Residential Accessory Building MIX - Mixed NON - Non-residential OTH - Other Page: 3' City ofIowa City Date: 12/1/2005 Extraction of Building Permit Data for To: 11/1/2005 Census Bureau Report From: 11/30/2005 Il'I1s Il'I1s Permit Number Name Address fmm Use Stories Units Valuation BLD05-00821 335 PARTNERS 404 S JOHNSON ST ALT RSF 2 $4,500 BASEMENT BEDROOM FOR SFD BLD05-00822 RUV A, JOSEPH G 929 SUNSET ST ALT RSF 2 $2,000 CONVERT SCREEN PORCH TO 3 SEASON PORCH BLD05-00813 LA VONNE M PARIZEK 602 KEOKUK CT ALT RSF $1,000 ADD BEDROOM IN BASEMENT OF SFD BLD05-00848 STEVE KOHLI CONSTRUCTI 1341 LANGENBERG AVE ALT RSF $900 FRAMING FOR FUTURE BEDROOM BLD05-0042I Y ASSER GABER 3410 SHAMROCK DR ALT RSF 0 $800 Install two windows in garage BLD05-00835 NATHAN D & BETHANY KO 70 LARKSPUR CT ALT RSF $750 TOYROOM IN BASEMENT Total AL T/RSF permits: 9 Total Valuation : $52,350 BLD05-00696 HORIZONTAL PROPERTY RJ 409 S GILBERT ST NEW MIX 4 24 $4,199,859 4 STORY WITH BASEMENT PARKING, COMMERCIAL, AND 3 FLOORS APTS Total NEW/MIX permits: 1 Total Valuation: $4,199,859 BLD05-00823 ENGLISH CONGR OF JEHOV 2923 NORTHGATE DR NEW NON 2 $4,000 DETACHED GARAGE FOR CHURCH Total NEW/NON permits: 1 Total Valuation: $4,000 BLD05-00836 JACK W PIPER 2742 E COURT ST NEW RAC $20,000 DETACHED GARAGE ADDITION FOR SFD BLD05-00826 ROBERT DAVISSON 1116 KEOKUK ST NEW RAC $1,680 DETACHED GARAGE ADDITION FOR SFD Total NEW/RAe permits: 2 Total Valuation: $21,680 BLD05-00815 ARLINGTON DEVELOPMEN 71 BRENTWOOD DR NEW RDF 2 $244,848 DUPLEX WITH ATTACHED 2 CAR GARAGES 71-73 BRENTWOOD DRIVE BLD05-00816 ARLINGTON DEVELOPMEN 91 BRENTWOOD DR NEW RDF 2 $244,848 DUPLEX WITH ATTACHED 2 CAR GARAGES 91-93 BRENTWOOD DRIVE Total NEW/RDF permits: 2 Total Valuation: $489,696 BLD05-00847 RON SCHINTLER. INC. 931 HONEY SUCKLE DR NEW RSF $348,000 SFD WITH ATTACHED 3 CAR GARAGE BLD05-00824 CHAND LEE BLDG & DESlm 1113 PRAIRIE GRASS LN NEW RSF 2 $310,000 SFD WITH ATTACHED 3 CAR GARAGE BLD05-00833 REMPEL CUSTOM CABINET 41 HICKORY HEIGHTS LN NEW RSF $300,000 SFD WITH A TT ACHED 3 CAR GARAGE Page: 't City ofIowa City Date : 121112005 Extraction of Building Permit Data for To: 111112005 Census Bureau Report From: 11/3012005 ~ ~ Permit Number Name Address Imor Use Stories Units Valuation BLD05-00855 JASON LEE 349 DUBLIN DR NEW RSF 2 $230,000 SFD WITH ATTACHED 3 CAR GARAGE BLD05-00825 MC CREEDY-RUTH CONSTR 2054 BRISTOL DR NEW RSF 2 $216,409 SFD WITH A IT ACHED 3 CAR GARAGE BLD05-00857 SOUTHGATE DEVELOPMEN 97 CHARLES DR NEW RSF 2 $212,000 SFD WITH ATTACHED 3 CAR GARAGE BLD05-00797 SGA 142 LINDEMANN DR NEW RSF $205,000 SFD WITH A TTACHEC 2 CAR GARAGE BLD05-00863 ALLEN CONSTRUCTION 2359 RUSSELL DR NEW RSF $190,000 SFD WITH ATTACHED 2 CAR GARAGE BLD05-00832 BRENNEMAN BUILDERS 1506 TOFTING AVE NEW RSF $160,000 SFD WITH ATTACHED 2 CAR GARAGE Total NEW/RSF permits: 9 Total Valoatioo : $2,171,409 BLD05-00838 GARY FINK 116 WASHINGTON ST REP NON $10,500 REROOF COMMERCIAL BUILDING BLD05-00839 LOU HENRI RESTAURANT 630 IOWA AVE REP NON 2 $9,000 REROOF COMMERCIAL BUILDING Total REPINON permits: 2 Total Valuation: $19,500 BLD05-0077 I LA YLI SPRINGER 2103 -2105 TAYLOR DR REP RDF 4 0 $1,100 WINDOWS FOR DUPLEX UNITS Total REPIRDF permits: I Total Valuatioo : $1,100 BLD05-00845 V AN BUREN VILLAGE 626 S V AN BUREN ST REP RMF 2 $95,454 WINDOWS FOR RMF UNITS 626-630-640 S Van Buren, 629-637 Johnson St BLD05-00844 JANE VINCENT 620 S DODGE ST REP RMF 2 $21,465 WINDOW REPLACEMENT FOR RMF BLD05-00841 HARRY HINCKLEY 804 N DUBUQUE ST REP RMF 2 $9,500 REROOF OF RMF BLD05-00852 WATERS, LARRY P 420 S LUCAS ST REP RMF 0 $6,100 REROOF Total REPIRMF pe rmits : 4 Total Valuation: $132,519 BLD05-00850 KOEHLER, LOUIS E 1515 CALIFORNIA AVE REP RSF 0 $1,000 4' x 4' Landing and stairs BLD05-00840 JIM HANSON 522 N V AN BUREN ST REP RSF 2 $800 REPAIR FRONT PORCH FOR SFD Total REPIRSF permits: 2 Total Valuatioo : $1,800 Page: S" Date : To: From: 12/1/2005 11/112005 11/30/2005 City ofIowa City Extraction of Building Permit Data for Census Bureau Report Permit Number Name Address ~ Imor ~ Use Stories Units Valuation GRAND TOTALS: PERMITS: 45 V ALVA nON: $9,160,076 - - - --.--..-- --~------""---------~_._----- --. -~---<-. -- -------._-~---.-_._-_._,---. Iowa Valley Habitat for Humanity presents this certificate of appreciation to City of Iowa City for exemplary contribution of labor, materials or financial resources. In all, six families in Johnson County were able to purchase simple, decent and affordable homes in 2005 thanks to your generous support. Iowa Valley Habitat for Humanity thanks you for your contribution Iowa Valley Presented this 9th day of Habitat for Humanity" Mark Patton, El<ecutive Director Building houses, building lives ~ rnJ [c)\va Ciry Historic Preservation Commission Cit~: I lall. 410 E \\",.l~hillgt<)1l :,m.TC!()Wa City. 1.\. .122.10 MEMORANDUM Date: December 6, 2005 To: City Council From: Richard Carlson, Vice Chair, Historic Preservation Commission Re: Interim report, Historic Preservation Commission review of Iowa City Historic Preservation Handbook, Section 4.11 (Gutters and Downspouts) In a letter to City Council dated September 26, 2005, Maria Duarte of 517 Grant Street appealed a decision by rhe Historic Preservation Commission to deny her request to cover the built-in gutters on her roof. Ar its November 1 meeting, Council upheld the Commission's decision, but also directed the Commission to review the historic preservation guidelines regarding alteration of the roof slope over built-in gutters (Section 4.11 of the Iowa City Historic Preservation Handbook). The Commission began reviewing the relevant guidelines at its November 10 meeting. The Commission anticipates having a response to Council on this issue in January. Although not included in Council's request, the Commission is also engaged in discussions with contractors ro identify different repair alternatives and their costs, and intends to work with Ms. Duarte to reach a mutually acceptable solution. l THEi UNIVERSIlY OF IOWA c:n FACILITIES MANAGEMENT Mr. Stephen J. Atkins City Manager, City ofIowa City 410 E. Washington Street Iowa City, IA 52240 .~ (j"i " . trlY .Of.~ ~d ~1y yV'-V'r ~l(; ~O ~ November 30, 2005 Dear Steve, The University reviewed your 2005 request to allow the City access to UI property to reduce the deer population through a sharpshooting program, during the period of January 11,2006 through February 28, 2006. The timing of your proposed harvest falls during a period when our students are in session. In my letter to you dated December 27, 2004 in response to last year's request, I stated the University would be "pleased to consider a similar request next year, provided the program would be conducted for a time falling within the winter semester break period." The semester break would afford an added measure of safety by not having the vast majority of our 30,000 students on campus property during sharpshooting activities. Weare disappointed that the City was not able to secure approval for the harvest to be conducted during our semester break. Our own inquiries to the Iowa Department of Natural Resources confirmed its unwillingness to change these times, although the reasons are unclear. As a result, the University will authorize the sharpshooting program to occur on University ofIowa property from December 18 through January 13, but not within the span of time the City has requested. We would be pleased to consider a similar request next year, provided the program would be conducted for a time falling within the winter semester break period. We encourage the City to make a special request to the IDNR when this comes before them for review next year, and we would actively assist you to the degree we could be helpful. Recent conversations we have had with the IDNR suggest that they would be open to such a request. ~ ~ l1A.tLdf~tt. I. /f..t~ J J)(I/ IZ. StUd 1M-. 210 University Services Building Iowa City. IA 52242-1922 319-335-1201 Fax: 319-335-1210 www.faclllties.uiowa.edu One final point of importance, it would be our hope that the city could find alternative ways to reduce reproduction among remaining deer populations and thus reduce the need for future sharpshooting once the overall numbers of deer are within the limits of the environment. In the meantime, please let me know if there is anything more for us to do. Donald uc Associate ice President and Director Facilities Management cc: Doug True Submitted by Council Member Dee Vanderhoef (]I] Johnson County Paratransit Advisory Board Minutes September 30, 2005 Goodwill Industries Plant, 1401 First Ave., Iowa City Present: Members: Dee Vanderhoef, Lynne Stamus, Brian Buelow, Mike O'Donnell, Terrence Neuzil, Valerie Scher, Sally Stutsman, Chris Reynolds Ex-Officio: Nancy Snider Overstreet, Goodwill Industries, William Gorman, Systems Unlimited Others: Tom Brase, SEATS Director, Jen Samek, Bionic Cambus, Theresa Minart, Goodwill Industries intern Absent: Members: Tom Gill, Coralville 1. Call to Order The meeting was called to order at II :00 by Chairperson, Dee Vanderhoef. 2. Chairperson's Report a. The Chair reported that the new transportation bill has been approved and the funds that have been designated for this area may be delayed because of the hurricane relief efforts. They will have to stay alert for these possibilities and plan accordingly. Comment: Brian Buelow commented that one of the SEATS buses could be sent to the disaster area to help out. Tom Brase added that they have been asked for any of the older buses, that are being turned in, to help build up the bus fleet in areas hit by the hurricanes. b. Introductions of members to Brian Buelow, new committee member, and Theresa Minart, student assistant to Nancy Overstreet. Brian Buelow told the committee about himself. c. Vanderhoef reported that the meeting of the transportation committee was held in Iowa City and it appears that they will still continue to seek alternative ways to raise money for transportation funds since gas taxes are declining and not meeting up with the goals of the infrastructure that needs to be built across the nation. Freight will be the priority for the next few years. She added that people in the Midwest do not have a good idea how all the goods and building materials get here; how much freight comes from off shore and that there are huge clogs in the transportation system coming out of the ports; then the rail transit across the country. 3. Director's Report a. New Scheduling Software possible: It looks very up to date and a smooth transition is possible but it is still being worked out. A big plus in getting this software is that it comes through a grant from the lOOT which would cover a large percentage of the purchase. There may be a switch in the SEATS software in the future and Brase asked for understanding during the transition. b. SEATS Facility and Funding: SEATS is actively looking for a new facility. Each year the rent increases on the current leased facility and the lease is up next year in October. There is an option that SEATS would like to invest in a permanent facility rather than leasing. Brase has been talking to ECICOG, JCCOG, and Iowa City Transit about possibilities and has brought together a small group made up of Mike Sullivan of the Board of Supervisors, Dave Kempf, Facilities, and Greg Parks from Secondary Roads, to find a ~ssible location for the new facility and funding opportunities. They will have their first meeting on October 10 ; he will report more on this at the next meeting. O'Donnell asked if he hadn't heard from one of the Washington D.C. trips that there is funding available. Brase answered that yes, they had worked through Leach's office a lot. Mayor Lehman talked to the group and sounded 1 very positive. Brase added that he would prefer to get earmarked funds, in which case they would not have to go through the DOT and a more difficult process. So far he has not heard anything about getting Earmarked funds and there is still the possibility, but it has been delayed. Vanderhoef added that funding may even be delayed further because of precedence for Katrina aid. At Buelow's request Vanderhoef defined Earmarked funds as funds that are designated for specific projects. Both the senators and representatives usually have a certain amount that they can give to their constituents. One example of an Earmark fund is the extension of Mormon Trek, and in the new session, another one is to construct a bridge across the Iowa River to the south of Iowa City. The new transportation center in Iowa City was also largely funded by Earmarked funds. Neuzil commented that, given the damage from Katrina, we cannot expect funding very soon. He added that since the county has available space at the Secondary Roads site and that a facility could probably be built for $800,000, the $80,000 per year that is now going for rent on the Coralville office would be a realistic payment on a bond for this project. O'Donnell asked what effect the high fuel rates have on the operational spending. Brase said the fuel cost in FY03 was about 4.17 percent of the budget, in FY04 about 4.75 and in FY05 about 5.64 and just recently has had a big increase. It is becoming a bigger factor in the budget and has gone up annually. However, the SEATS budget is O.K. because, as new vehicles are acquired, the maintenance costs drop and compensate for the increase in fuel costs. O'Donnell also asked if there is not a provision in the Iowa City contract for increased fuel cost. Brase said that he has already talked to Iowa City transit management about that; an increase is provided for if the price of fuel goes up 50 cents per gallon from the rack price on the day the agreement was signed (12/19/2002). Vanderhoef said that they had talked about the SEATS budget and how the increases would affect riders and the service. Neuzil asked if there is any talk about the city raising the bus fees from $.75. Vanderhoef said that the City Council has not talked about bus fees for a while, but parking fees have been raised. A discussion followed of the effect that higher gas prices have on the number of riders taking public transit. As of yet there is no appreciable effect and Vanderhoef told the committee that according to a report, the price per gallon of gas would have to rise to $5.00 to have an effect on transit ridership. Brase added that educating the public, especially younger people, on technological advances in public transportation could increase use of the system. Vanderhoef said if change would come, Iowa City would be well ahead of other cities because of a well educated and environmentally conscious population. Gorman, on the subject of a new facility, brought up the possibility of a Community Development Block Grant. He suggested going directly through the competitive proposal process from the Iowa Dept. of Economic Development. Other non-profit groups have used this grant for various causes. Systems Unlimited recently got a large grant of $f8,000.00. Gorman will provide a contact number for an application for the director. He added that it is a very competitive and bureaucratic process to apply but, for a potentially large sum, would be worth it. The county would be the applicant and SEATS would be the sub-recipient of the funds. Gorman added he could send Brase materials for application for this grant. Vanderhoef said there is another possible opportunity; the federally mandated Coordination Councils for Transportation, which she sits on along with the IDOT, recognizes .trallsportation dollars that go to human service agencies. These agencies hand out funds on a one-to-one basis. Vanderhoef is hopeful that this committee can put something together for next year. Stamus asked if SEATS buses run on gas or diesel fuel. Brase said the fleet is now about half gas, half diesel. He is advocating for more diesel fueled vehicles since Iowa City Transit is converting its pumps to diesel. Discussion followed on alternative fuel possibilities and options. The director passed around a brochure of a program; the Assisted Technology Expo for care providers put on by a number of non-profit organizations working with Kirkwood. He has been invited 'to speak on the transportation aspect and share information about public transportation technologies with this population. 4. Old Business a. Approval of Minutes: Reynolds moved to approve the minutes; Stamus seconded the motion and the motion passed unanimously. 2 5. New Business There was no new business 6. Open Discussion Stamus mentioned that a building on the East side of Iowa City that has bays for vehicle maintenance, where Community Motors used to be, is empty and may be available for consideration for a facility. Brase acknowledged that the location is good and bays would be great but the possibility of sharing the site with secondary Roads has many more benefits. If SEATS could partner with Iowa City Transit or Secondary Roads at their site, they could share maintenance and other facilities. Overstreet asked if the diesel fueled vehicles could be plugged in or would require a garage in cold weather. Brase said they can be plugged in but he prefers the garage. Vanderhoef confirmed that Brase is working with Iowa City Transit for maintenance on vehicles; Iowa City Transit does AlC and brake repair on SEATS buses. She added that this was a positive step and saved tax dollars. Stutsman said that they could add that (cooperation on repair and maintenance of vehicles) when they appeal to the legislature. At this time when the movement is toward more regionalization in transportation, it would be very positive, Brase said, to have these various regional services, rural, county, paratransit, and city transportation, under one roof. O'Donnell questioned the present location in Coralville when the majority of SEATS riders live in Iowa City. He does not know why a new facility cannot be built. Brase said he had also questioned the location in Coralville, but since there, SEATS efficiency has not dropped, not revenue miles or anything else. He attributed this partially to scheduling the routes to start and end with a pick up and drop off in Coralville. However, it would be nice to be on the east side of town since 60 percent of riders are there. Brase then spoke of the benefits of the Secondary Roads location where there are many services that can be shared such as a radio tower, fiber optics and maintenance. Other services would be possible such as transport to games and other events and a fixed route into Iowa City from a remote parking area if Iowa City wanted to go that route. The location of the Secondary Roads site is just west of 218 on Melrose past Chatham Oaks. Stutsman added that an important feature of this site is that the County already owns the land. Other members of the committee agreed to this location's benefits. Gorman volunteered to help the director in writing a grant for funding this project and to give him tips on preventing obstacles. Stamus commented that when considering construction of the building to think of adding new energy efficient features. 7. Next Meeting Date The next meeting will be held on December 2, 2005 at the Goodwill Plant in Iowa City. The director will have quarterly reports at that time. The committee congratulated William Gorman on receiving a Human Rights award. 8. Adjournment The meeting was adjourned at 11:47 A. M. 3 KATHI JOHANSEN (FOR INFO PACKET) AGENDA City of Iowa City City Council Economic Development Committee Thursday December 15,2005 3:00 p.m. City Hall Lobby Conference Room 410 East Washington Street 1. Call to Order 2. Approval of Minutes - September 6, 2005 3. Discussion of Business Visits 4. Discussion of Hosting a Business Meeting Regarding Freight Movement 5. Staff Update - Current Activities 6. Set Next Meeting Date 7. Adjoumment ~ MINUTES CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE TUESDAY, SEPTEMBER 13, 2005 CITY HALL, LOBBY CONFERENCE ROOM PRELIMINARY Members Present: Regenia Bailey, Bob Elliot and Ernie Lehman Members Absent: NONE Staff Present: Steve Nasby Others Present: Dion Baylor CALL MEETING TO ORDER Chairperson Lehman called the meeting to order at 8:47 AM. CONSIDERATION OF A REQUEST BY BAYLOR CHIROPRACTIC CLINIC FOR CDBG MICRO- ENTERPRISE ASSISTANCE Nasby said that Dr. Baylor is proposing to expand his new chiropractic practice, located at 560 Highway 1, through the hiring of a part-time receptionist. He mentioned that Baylor Chiropractic Clinic is requesting $25,000 in CDBG assistance as a forgivable loan for working capital and to purchase equipment. Nasby added that Dr. Bylor has already received $20,000 from the State of Iowa's Targeted Small Business Program. Elliot said that he would like to know what the personal investment in the Clinic is. Baylor said that as a personal investment he put in his own diagnostic equipment. Baylor mentioned that he still works for the University of Iowa Hospital and Clinics. Lehman said that the application does not include a complete business plan. He added that there are no financial projections in terms of expenses. Lehman noted that the only income projections included in the information are made on a 'per patient' basis, and indicate the revenues that are expected to be received per patient. He noted that the application stated there are around 55 chiropractors in Iowa City and would like to know how this Clinic's approach towards the community would be different than this competitive market. Bailey asked if Baylor had run a proforma showing cash flow projections. Baylor answered no. Bailey asked if the clinic would be collecting on insurance, and how would the system work. She added that sometimes the process of charging through insurance is very time consuming, and the clinic could expect revenues to come in after 3 months. Baylor said that they will charge through insurance. He added that he does not know how the system will work, due to that this is something new for him, and is in the process of learning the business side of operating a clinic. Lehman said that it is crucial to have income projections. Baylor said that they will need 25 patients for the Clinic to break even, and that he currently has 10 patients. Elliot asked Baylor to describe how his business is different than the other chiropractic clinics in Iowa City. Baylor said that what separates him from other competitors is not only reaching out in community by providing a wellness program, but providing a continual wellness program on a daily basis that help patients in the long run. He added that most of his work will be correlated with the education of the patient. For example, he said that I the case of patients with diabetes, he will help with rehabilitation, and in the same time will make the patient understand what is causing the condition, or help them prepare diet plans that can be followed. Another example is in a case where people that are exposed to strong vibrations in their hands. He said that most people do not know that there are some special anti-vibration gloves that would minimize the impact, and the effect on a person's health. Elliot said that he would like to believe that the Committee does not only serve as a source to authorize funding, but that is also helpful in explaining what it takes in having a successful business. Economic Development Committee Minutes September 13, 2005 Page 2 Bailey said that she is not concerned about the applicant's medical knowledge, but about the cash flow of the business. Lehman said that the clinic's financial condition and expectations needs to be better known. He added that the clinic needs income and expense projections, it needs a financial plan, and a plan to differentiate itself from the other competitors. Elliot said that he hopes that this discussion will help Baylor in understanding how to move forward with his business. Bailey said that she is worried about how will the insurance processing will be done. She added that Baylor might consider paying more for getting the services of an experienced person in insurance processing. Elliot said that he would also be interested in seeing a comprehensive business plan. The Committee agreed that Dr. Baylor could return for further discussions when he had a more detailed business plan and complete financial statements. Lehman asked about the CDBG fund application process and the requirement for financial information. Nasby said that the application form asks for a business plan and financial projectionslhistory. He said that the City application also provides monthly cash-flow and balance sheet templates to potential applicants. Elliot noted that he would like to see the review process start when complete applications were received by staff. Nasby said that he would add language into the application form. SET NEXT MEETING DATE Next meeting was scheduled for September 20, 2005 at 8:30 AM. ADJOURNMENT The meeting adjourned at 9:18 a.m. Minutes submitted by Bogdana Rus. s:/pcdlminuteslecodevf2005/edc09-13-QS. doc Economic Development Committee Attendance Record 2005 Counci Term Name Expires 02/01 02/17 3/17 3/31 06/21 07/19 08/15 09/06 09/13 Regenia Bailey 01/02/08 x x x x X X X X X Bob Elliott 01/02/08 x x x x X X X X X Ernest Lehman 01/02/06 x x x x X X X X X = Present = Absent = AbsentnExcused = No Meeting = Not a Member Key: X o OlE NM Des Moines Business Record - Central Iowa's Weekly Business Journal I Let's boost our entrepreneurs... Page lof2 PIIIT 0- QllJLIil ':,):";,T;?~*~." I,yiU:: ',',;,:,','":<\b.'1-~f~y, ~'~:'.' i ",:"" '-'~:;m-{";':~"'>' . Moines Let's boost our entrepreneurship rating Sunday, October 30, 2005 By Kathryn Dickel We should not be embarrassed about seeing Iowa listed 50th in the recent national ranking from Entrepreneurship magazine. Instead, we should build interest in and excitement about the challenge of turning this situation around. This is another wake-up call to implement effective solutions for Iowa entrepreneurs and continue to instill a culture of enterprise development in our communities. At the Iowa Entrepreneur's Coalition, we believe these things can be done because of an emerging consensus that a positive entrepreneurship climate is essential to economic development and improvements in the quality of life for all Iowans. Furthermore, entrepreneurship is an inherent Iowa value, one based on our agricultural tradition. Given their risk-taking, innovation and hard work, many Iowa farmers are entrepreneurs in the truest sense of the word. As members of a progressive entrepreneurs' advocacy group and support network, we seek to work in partnership with Iowa communities and economic development organizations to make Iowa the "entrepreneurship state." Our growing, broadly based coalition is promoting a practical agenda that brings together Iowans who believe that smart government, not more government. is needed to develop small business, as well as Iowans who believe existing private-public partnerships can be refocused to truly assist entrepreneurial enterprises that have the potential to grow. Iowa Entrepreneur's Coalition recommendations to boost Iowa's entrepreneurial climate include: . An Iowa Entrepreneurial Institute: The state has programs, so does the federal government and so do universities, community colleges and some private associations. The hodgepodge is difficult and time-consuming for a busy entrepreneur to access and use. Every successful entrepreneur understands the necessity for effective systems to consistently deliver quality service to consumers. The state of Iowa would go a long way in changing the fortunes of its entrepreneurs by organizing the various programs into a pipeline that would ensure the efficient delivery of those resources to entrepreneurs. . Smart incentives: Iowa-educated entrepreneurs could be provided with start-up tax credits for their businesses or help in paying off college loans. . Health insurance pools: The inability to provide health insurance to employees is one of the main deterrents to people who want to start their own businesses. The state could help by developing insurance pools for new firms to use until they are able to provide health insurance on their own. . Incentives to "buy Iowa." New Iowa entrepreneurs know that the first clients are the most difficult to get. Established businesses should commit to making a certain percentage of their purchases from start-up firms that have been through the institute's pipeline programs. State government could do the same and organize a pool or clearinghouse of corporations willing to buy from Iowa-based start-ups. . Give qualified Iowa firms preferences in bidding on public contracts. State and local governments should give extra points to Iowa-based start-ups that prove themselves by providing quality products and services that match those of out-of-state companies. . Build businesses to grow, not to sell. Venture capital programs are an excellent economic development tool, but many Iowa entrepreneurs are building businesses to pass on to the next generation, not sell when the venture capitalists want to cash in their investment. . Retool the Grow Iowa Values Fund so that it could help start-up Iowa companies, not just big established firms. In certain cases, lowering the minimum number of jobs that must be created to receive a grant would help small entrepreneurs. http://www.businessrecord.com/print.asp? ArticleID=227I &SectionID=40&SubSectionID=75 11/7/2005 Des Moines Business Record - Central Iowa's Weekly Business Journal I Let's boost our entrepreneurs... Page 2 of2 As we implement innovative solutions, it is crucial for the private and public sectors to educate the public about the value of entrepreneurship as a natural extension of Iowa's historical work ethic and belief in progress. Iowa communities have a lot to gain by welcoming and celebrating the individual's decision to become self-sufficient. Every new entrepreneur represents a step toward the creation of more jobs, improved quality of life and the generation of economic vitality that will move our state forward. Iowa entrepreneurs are poised and ready to take the lead on this transformation for themselves and for Iowa. Kathryn Dickel is the founder of the Iowa Entrepreneur's Coalition and a partner in Swaelu Media and 10waTIX. Content <<) 2005 Des Moines Business Record Software" 1998-2005 1 upl Software, All Rights Reserved http://www.businessrecord.com/print.asp? ArticleID=227I &SectionID=40&SubSectionID=75 11 /7/2005 DRAFT MINUTES lOW A CITY HUMAN RIGHTS COMMISSION EMMA HARV AT HALL 410 E. WASHINGTON STREET TUESDAY, NOVEMBER 22,2005 I][] MEMBERS PRESENT: Jim McCue, Sara Baird, Bev Witwer, Scott King, David Shorr, Lisa Beckmann. MEMBERS ABSENT: Paul Retish, Billie Townsend, GeoffWilming. STAFF MEMBERS: Stefanie Bowers I. CALL TO ORDER: Meeting called to order at 7:04 p.m. 2. APPROVAL OF MINUTES: Motion to approve minutes of October 25,2005 by Witwer and seconded by McCue. Motion passed unanimously. 3. RECOMMENDATIONS TO COUNCIL: No. 4. NEW BUSINESS: a. December meeting. Beckmann asked other Commissioners whether the December 27, 2005 meeting date should be moved to an earlier date in December or cancelled. Witwer stated she would not be able to attend the meeting. Shorr also stated he would be unable to attend. Baird, Beckmann, King and McCue were not sure whether they could attend the scheduled meeting. Beckmann asked whether the Commission had any scheduled upcoming events. Bowers stated the next upcoming community event that would need planning would be Cultural Diversity Day on February 19, 2006. Motion to cancel December meeting by McCue and seconded by Shorr. Motion passed unanimously. b. New Commissioners Appointed to Human Rights Commission beginning January 2006---Martha Lubaroff and Sehee Foss. Bowers announced the appointment of two new Commissioners, Martha Lubaroff and Sehee Foss, effectiye January 2006 and mentioned there was still one Commission spot open with applications being due December 7, 2005. Bowers mentioned that Lubaroffhad recently retired from the Iowa City Public Library (ICPL) and Foss is a second year law student who would serve on the Commission until graduation in May 2007. Witwer added Lubaroffwas one ofthe founders of Hospice and Foss went to law school to pursue a career in Human Rights. Beckmann wants to ask City Council why they limit applications for Commissioners to Iowa City proper as opposed to Iowa City addresses. 5. OLD BUSINESS: a. Seminar-Preparing the Campus & Community for Public Engagement on Issues of Race, Privilege and Cultural Competence in the Post Hurricane Katrina World-Stefanie Bowers. McCue felt to some extent he would be happier if we were a minor sponsor rather than a major. To McCue it seemed as if the center of gravity is someone else and not with the Commission. McCue also thought the title needed to be reframed. McCue also mentioned he was not overwhelmed with the number of men involved in the event. McCue would also like to see the Neighborhood Centers involved in the event. Witwer felt the title was uncomfortable and too long. Beckmann offered the suggestion of a contribution between $500 to $250. Motion to donate $250 to the Seminar by Beckmann and seconded by McCue. Motion passed unanimously. b. Spotlight on Community Relations/Diversity-Bowers. Bowers mentioned that since the last meeting and thinking about McCue's comments concerning the lack of participation in local community events that 1 it may be a good idea to incorporate some type of outreach at Cultural Diversity Day (CDD) which is scheduled for February 19, 2005. King suggested the Commission do a session, lecture or presentation as part of the educational programming at CDD. Beckmann thought it would be a good idea to have a dialogue about what's good about Iowa City and what needs improvement in Iowa City. King also said having a session at CDD would cut down on time commitments and resources which ate wasted ifpeople don't show up for an event. Beckmann thought doing a program at CDD would be a nice fit for the Commission. King and Bowers will look into putting on a program. This item will be on the January Agenda. c. Calendar~Retish. Beckmann statted the discussion mentioning a talk she had with Retish concerning the City and School District scheduling events on Yom Kippur. McCue mentioned that within the community there are various sub communities and that it would be nice, to the extent possible, that when scheduling events there should be an internal communication with both the City and the School District. McCue also thought it would be worth going over the calendar with representatives from the various sub communities to make it as short a list as possible. Witwer thinks that the schools should think about this when they are planning homecoming and various other school events. Witwer also was surprised that there weren't more complaints concerning the schools having events on religious holidays. Beckmann suggested the Commission get a list from all religions/faiths/cultures as to what days could people not patticipate in activities due to religious holidays. Additionally, Beckmann suggested that this information be passed on through email, letter or a calendar. Shorr felt that this information should be passed or forwarded to all in the community. McCue felt by doing this it would let residents know that the Commission is concerned with this issue and also put people on notice at the same time. Shorr thought the next step was incorporating the calendar into Outlook Express. Witwer suggested getting in touch with a local Buddhist Organization. Beckmann mentioned that this can be a long term project of the Commission and she would prefer this to be done well versus done quickly. Witwer added that she is impressed with the accommodation of Muslim students by the Iowa City School District and it shows progress. Bowers and Retish will work on this project together. This item will be on the February Agenda. d. Youth Human Rights Awards Program~Bowers. Beckmann voiced concern over the date ofthe event and felt the last Thursday in April (25th) would allow more time to go through the nominations and get the letters out and the responses back from the families. Beckmann also inquired as to location. Bowers reported she has left messages both at the Englert and with Kim Colvin (Iowa City Community School District) and had not received any return calls. Bowers also mentioned that as a safety net the Social Hall at the Iowa City Recreational Center has been reserved just in case nothing pans out. Beckmann felt the Little Theater at Northwest Junior High would be a great location. Bowers.mentioned at the last meeting there was some discussion about modifying the Awards. Beckmann stated the first year there were 38 awards given, the second year around 80 and ifthe number of Awards given keeps increasing then the Program will be modified to allow all students nominated to receive an award. Shorr mentioned that last year, there were some students who really did a lot and others who were not doing so much. Beckmann reminded Commissioners that the goal of the Awards was to honor all students in an effort to encourage kids to do good work and not turn the Awards into a competition. Further, Beckmann questioned how you judge good acts/activities of students among one another. Beckmann and Witwer both thought sending the applications in late January would be best. Beckmann added that perhaps attaching a cover letter to the nomination form that was more specific would help raise the bar as to what would qualify. McCue mentioned his concern over students at Mark Twain not being nominated for their volunteer work at a local shelter serving free lunches. McCue felt even though this was part of a class assignment those students should have been recognized. Witwer mentioned that last year Beckmann had suggested that there be two different application forms one for an individual and one for a group. Beckmann and Bowers will work on organizing the Awards. This item will be on the January Agenda. e. Kevnote Speaker for the 23rd Annual Human Rights Awards Breakfast. Witwer thought the suggestion by Retish at the October meeting to have themes to each year's Breakfast is a great idea---like last years theme 2 was music. In addition, Witwer thought the couple who own Thai Flavors would be a great choice for keynote speakers. This item will be placed on the February Agenda. f. Review and Approve Draft Human Rights Commission Annual Report FY2005. Motion to approve the Annual Report FY 2005 by Baird and seconded by King. Motion passed unanimously. g. Movie Series Update-Baird and King. Baird informed Commissioners that the Lost Boys of Sudan is scheduled to be shown on March 7,2006 at the ICPL. Baird wants to have a panel discussion after the showing of the film. She is hoping to also include immigration issues in a broad sense at this forum. Baird also mentioned that she would like to show I'm Still Here: The Truth about Schizophrenia (a documentary) because she feels mental illness is and should be a big concern to any community. Beckmann said she would try to see if anyone she knows has a copy of the documentary. Witwer thought involving NAMJ and other mental health organizations would be a good idea. Beckman thought it would be a good idea to show the documentary during National Mental Health Month. Baird also thinks that it would be great to show Crimes of Hate a video in three segments that deals with anti-semitism, racism and homophobia. Baird also wants to do a panel on Hate Crimes. Witwer mentioned that Jane Balvanz runs a bullying program at Wickham Elementary and she would like Balvanz and participates of the program to come to the January meeting and talk in detail about the program. Bowers will meet with Balvanz December 6th to try to arrange a January discussion with Commissioners. h. Tenant Landlord Program Update-Beckmann and Shorr. Because Shorr's term expires January 1, 2006 he stated he would forward the contact information for the program to Beckmann. Shorr stated in the past the panel has consisted of Jan Rutledge from Legal Aid, Eric Fisher from Student Legal Services and Cheryl Nelson from the Iowa City Area Association of Realtors. Baird suggested the program be moved from the ICPL to a more neighborhood type setting like Mercer Park Recreation Center. Shorr mentioned that the Commission already has a program slated for February and a different month may be better. Beckmann added that it had been suggested to her that it may be better to hold the program every other year instead of yearly with the hopes of getting a fresh group of landlords/tenants. Bowers mentioned she knew of a lot of other groups/organizations that were planning similar programs for 2006. Witwer stated it would be a good idea for Commissioners to go to some of these other programs to see what the quality of these presentations are and see ifthey are attracting tenants something the Commission has failed to attract. Bowers said she would forward the information on when she received dates on other programs. Bowers also mentioned she receives a lot of calls concerning Section 8 housing and it may be a good idea to have staff from the Housing Authority discuss this topic in future programs. Beckmann added that in her experience as a Landlord it would be good to include a program about Section 8 because of all the confusion concerning the vouchers. McCue added that it would be a good idea to have Latoya Lewis come and talk to the Commission next year. This item will be placed on the January Agenda. i. Handouts for International Non-Native Speakers-King. King reported that he sent an email to Marian Coleman asking what information the schools already have for Non-Native Speakers. King feels the school district has good information and the Commission could simply be a source to distribute the handouts to a wider range ofIowa City residents. King expressed his desire to have Marian Coleman as part of the project from the very beginning. King also has other organizations on board and is waiting for the N ew Year to plan meetings with these groups. 6. READ CASES: No. 7. REPORTS OF COMMISSIONERS: Shorr reported on a series of meetings he and a small group have had with Johnson County Sheriff Pulkrabek in hopes of bringing new programs/activities into the jail. King reported the University of Iowa will be opening a Gay and Lesbian Center this Spring similar to the existing Multicultural Houses on campus and he thinks this will be a good resource not only for students but also the 3 community. McCue suggested that the monthly Case Status Report be revamped and done in a clearer manner. McCue questioned whether the Case Status Report was a complete list. Bowers explained the Case Status Report is a current up to date list that includes all open complaints. Beckmann added that perhaps listing cases under the category i.e., housing, employment etc., would be more helpful to Commissioners. Bowers said she would make those changes in the Reports for December and January. Beckmann reported the overwhelming positive responses she received from the public for an editorial she wrote concerning the actions ofthe Cedar Rapids Civil Rights Commission. Beckmann also mentioned how she has been on crutches for six weeks and the world is not handicap accessible. Adding she has a short term disability and mentioned how hard it would be ifit was a permanent disability. Beckmann added that the wheelchairs provided at the Coral Ridge Mall are very small in depth and could not accommodate a lot of people. Beckmann also mentioned her frustrations with aisle space available in most department stores at the Mall. 8. STATUS OF CASES: Bowers reported on a litigation update in a case Commissioners had received prior to the meeting. 9. ADJOURNMENT: Motion to adjourn by McCue and seconded by Witwer. Motion passed unanimously. 6-0. The meeting adjourned at 8:36 p.m. 4 Board or Commission: Human Rights ATTENDANCE RECORD YEAR 2005 TERM NAME EXP. 1/25 2/22 3/22 4/26 5/24 6/21 7/26 8/17 8/23 9/27 10/25 11/22 12/27 Lisa Beckmann 111/07 X X X VA OlE NMNQ X X X X OlE X NMNQ Paul Relish 1/1/07 X X X VA OlE NMNQ X 0 X OlE X OlE NMNQ Geoft Wilming 1/1/07 X X OlE VA X NMNQ OlE X X OlE X OlE NMNQ Sara Baird 1/1/08 X OlE X VA X NMNQ X X X X X X NMNQ David Shorr 1/1/06 X X OlE VA X NMNQ X OlE OlE X OlE X NMNQ James McCue 1/1/06 X X X VA X NMNQ OlE X X X X X NMNQ Billie Townsend 1/1/06 X X X VA X NMNQ OlE X 0 X X OlE NMNQ Bev Witwer 1/1/08 X X X VA OlE NMNQ OlE X X X X X NMNQ Scott King 1/1/08 X X X VA X NMNQ X X X X X X NMNQ (Meeting Date) KEY: x = Present o = Absent OlE = Absent/Excused NM = No meeting --- = Not a Member NMNQ - No meeting, no quorum 5 MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION LOBBY CONFERENCE ROOM, CITY HALL, IOWA CITY THURSDAY, NOVEMBER 17, 2005 ~ ~ PRELIMINARY Members Present: Jerry Anthony, Lori Bears, William Greazel, Thomas Niblock, Brian Richman, Michael Shaw Matthew Hayek, Kelly Mellecker, Members Absent: none Staff Present: Tracy Hightshoe, Steve Long Public Present: Crissy Canganelli, Charlie Eastham, Sandy Pickup CALL MEETING TO ORDER Chairperson Anthony called the meeting to order at 6:37 PM. APPROVAL OF THE MINUTES FROM MAY 19, 2005 Motion: Bears moved to approve the minutes as submitted, Hayek seconded the motion, Anthony said that there was a discussion regarding aid to agencies that was not included in the minutes. Hightshoe said that they will revise the minutes to include that discussion. Motion passed 8:0, PUBLIC COMMENTS OF ITEMS NOT ON THE AGENDA Long said that Rita Marcus resigned from the Commission. Advertisement for the vacant position would begin December 14th and a new person should replace Marcus hopefully by the end of January 2006. Anthony said that the original mandate of the Housing and Community Development Commission was to advise the City Council in matters regarding housing. He added that it is a broad mandate and for the past few years the commission has not been active either in reviewing policies or recommending those that affect housing issues. He encouraged the commission to use its mandate. Anthony noted that the commission might want to discuss inclusionary zoning and maybe submit a pro or against memo to the City Council. Richman said that it would be a good idea to circulate an outline regarding the ideas to be discussed regarding inclusionary zoning and when it would be on the agenda, as to allow members to formulate thoughts. Greazel noted that one of the City Council candidates mentioned in their campaign how much support there is in the community for low income housing, however, he said the support is not transferred to actions. Shaw said that the commission should first understand how it should make recommendations, and how best to involve the community. Hayek said there are different opinions in the community and the commission would have to listen to all sides. Bears said that she would like to discuss the Pheasant Ridge apartments issue and the letter that was sent to HUD. She asked if the Planning Department had received a copy of the letter that was sent by the University of Iowa. Long noted the letter was sent directly to HUD, not the City. Anthony had a copy of the letter submitted and offered to read it to the commission: "We are deeply concerned that any University of Iowa student not in need of public housing assistance may be displacing or could displace a family that is in need of affordable housing under the current eligibility guidelines. While we also recognize every individual's legal rights to local, state, and federal resources, including housing, and certainly want to make sure that University of Iowa students who are legitimately in need of and eligible for low income housing receive it. We believe the actions we recommend above could help eliminate violations of the spirit of Section 8 housing by students of the University of Iowa and in higher education generally." Anthony said they are asking for a nation-wide change of eligibility guidelines, and have a couple of specifications, which was a very proactive initiative of the University. PROPOSED ALLOCATION OF ADDITIONAL CDBG PUBLIC SERVICE FUNDS Hightshoe said the commission at last month's meeting agreed to allocate the $14,000 of unanticipated additional program income to existing FY06 public service projects. The commission decided to send a letter to applicants that received public service funding for FY06 to advise them of the funds. The applicants, she said, were required to submit a written request for funds and an updated budget. Each applicant was encouraged to have a representative at the meeting. Housing and Community Development Commission Minutes November 17, 2005 Page 2 Greazel said that he would be in favor of approving the staff recommendations. Shaw asked what was the rationale for the staff's recommended allocations. Long said that the sums were calculated based on proportions of funding received in the 2006 allocation process. Hightshoe said that of the 5 projects that received funding, 4 requested additional funds. She noted that Shelter House had 2 projects that received funding but they only submitted a request for the Outreach Coordinator position. Canganelli said that at the last meeting she requested additional funds from the commission to assure that Shelter House meets the required cash match obligation for the STAR program. She added that they do not exist in a vacuum, and they rely on other service providers to be there when their clients are in need. Shaw said that they might consider funding based on priorities or greater need. He said that it might serve a greater purpose or need by giving more money to Shelter House and Free Medical Clinic. MOTION: Hayek moved to distribute the additional funds according to the staff recommendations with one exception. The funds allocated to the Emergency Assistance Program (Shelter House) will be allocated to the Shelter House Outreach Coordinator project at the agency request. Greazel seconded the motion. The motion passed 8:0. NEW BUSINESS DISCUSS AND REVIEW FY07 CDBG/HOME FUNDING PROCESS AND TIMELlNE AND APPROVE APPLICATION MATERIALS Hightshoe said that the timeline for FY07 funding is included in the commission's packet. She added that the February 15 meeting was added in case there is a high number of applications. Long said that February and March meetings will be held at the Iowa City Public Library. Shaw asked if there is a general estimate on how long the meetings will be. Long said that February 16th, March gth and 23" tend to be long. Hightshoe said that there are a few changes made in the Applicant Guide. She noted that at the last council meeting Habitat for Humanity requested for the council to review the financial investment policy and the council decided to review it. Greazel said that the subcommittee formed to look at the application materials. One of their goals was to try to simplify the fonms and only require the information necessary to make a funding decision. He added that one suggestion was for the commission to have a goal setting session to determine some priorities and focus dwindling resources to meet those priorities. He noted that a lot of projects tend to be funded just enough to survive, but not enough to help actually move the project. Greazel said that based on the priorities set they would let applicants know the year's primary focus. He also recommended a quick, initial review and reject applications when the commission knows the project will not get funding, thus not make the agency go through the entire process. The quick review and setting priorities would be considered for next year's funding as timing does not allow for it this year (FY07 process). Richman said that the abbreviated application forms would lessen the burden of agencies that are applying depending on the type of project. He noted that the housing application was not changed much, however applications for public services and facilities were drastically reduced to contain just pertinent information. Hightshoe said that there are 4 categories that people can apply for CDBG/HOME funding; public services, public facilities, housing, and economic development. She noted that the economic development applications are reviewed by the City Council Economic Development Subcommittee. If the subcommittee refers an economic development application back to HCDC for review, the commission would review the same application as submitted to the Economic Development Subcommittee. She noted there is a difference in the application format, but was agreed that the applicant should not have to complete two separate applications for the same project. Housing and Community Development Commission Minutes November 17, 2005 Page 3 Shaw noted that for the current year the commission would only change the application format. Bears said that the new applications are very helpful. She asked what the role of the bolded questions are in the ranking sheet Hightshoe said the questions in bold are core questions with a yes or no answer. If the answer is no, the applicant receives no score for that section. The subcommittee looked at ways to make the ranking sheets easier and less subjective. In the new format, the reviewer asks yes or no to each question. If the reviewer feels the project meets the review requirement, they get a certain amount of points (not a range of points). If the reviewer doesn't feel that item is met, the project doesn't get any points for that question. If the answer for any core, bolded question is no, the reviewer must consider if the application should get any funding. She said that several questions were removed from the public services and facilities applications, while they remain and are necessary for the housing applications. The total score for the ranking sheet for public services and public facilities was reduced to 60. Housing remains at 100 points. Hightshoe stated that as they are no ionger an "apple to apple" comparison, staff felt that a different point total was acceptable. Richman said that it would be easier if the scores would add up to 100. Hayek, Greazel and Anthony considered 60 as being appropriate. Hightshoe said that the applicant guide is sent along with the application form. She said that on the first page of the guide there is a checklist for applicants to check whether they have all needed materials. She added that Hayek had requested direction from Council regarding the location of housing that the commission assists. She said that for FY07 the Council created a map that identifies areas in which additional assisted housing would be encouraged or conversely, locating in some areas wouid not be encouraged. Long said that the Council did not make any decisions regarding the adoption of the Scattered Site Policy. He added that the Council changed the considerations on the map to show that in block group 105, 18-1, 18-2 and 17-2 no more affordable housing should be allowed. Anthony asked if the Council voted on the decision. Hightshoe said that the Council did not vote, but they reached a consensus. Anthony asked if it would be possibie to use the map as part of the ranking system, and give additional points to applicants that propose housing in underserved areas of the map. The commission reached a consensus to add 5 extra points for those applicants that would build in the underserved areas as decided by the Council. Greazel said that lots in underserved areas would cost too much money. Hayek said that the issue will go down to whether applicants will want to buy two lots in an over-served area, or one lot in an underserved area of the city. Greazel said that Habitat for Humanity purchased a lot on Rochester Avenue for approximately $60,000 as they could not purchase land where it is significantiy lower in price. Building only in "underserved areas" will reduce the number of units available with entitlement funds (rental and owner-occupied). Anthony asked what projects would be affected if the Council clarifies the issue. Hightshoe said that it would only affect the housing projects. Long clarified the decision of the commission; if the applicant proposes assisted housing in an underserved area, it will receive 5 points and 0 if the proposed site is not in an underserved area. Anthony noted a concern about the applicant guide. On the page titled CDBG and HOME Program Investment Policies, especially the policy for housing, the Council recommended and approved this policy. As HCDC did not consider or make any recommendation, the HCDC motion to approve the application materials should be the rest of the application materials within HCDC review. Long said that there is a change from last year. He noted that the interest rate is determined at the time the agreement is executed by the City (prime minus two points for for-profit projects). Anthony said that in applications it should be specified that the same rules regarding interest rates apply to all applications, and are set up by the City Council. Hightshoe said that since iast year there was an issue regarding submission of proformas. The application checklist states that a proforma MUST be submitted. If one is not submitted, the commission may consider not reviewing the application. MOTION: Greazel moved to approve the application materials (under HCDC review) with the proposed revisions as noted above, Shaw seconded the motion. Motion passed 8:0. Housing and Community Development Commission Minutes November 17, 2005 Page 4 OLD BUSINESS MONITORING REPORTS Extend the Dream Foundation-Property Acquisition Hayek said that the projects refer to the acquisition of a building on F Street, near the Hy-Vee on First Avenue. The building has three low-income apartments on the second floor with three store fronts on the first floor. The store fronts house iocal businesses. There is a jewelry and clothing business, a furniture business, and last one is an e-commerce business. They are all open. Unfortunately they suffered a burglary a few weeks ago Hayek reported. Bears said that she saw the outside of the building and was amazed by the improvements. Hightshoe said that she was also impressed by the progress of the building. Shelter House - Emergency Assistance Anthony said that Shelter House was funded with CDBG money for the John E. Thomas security deposit assistance program. The program helps individuals and families secure rental housing with an average of less than $100 assistance per household. To qualify for the security deposit, families must have a rental agreement, for utilities, a shut-off notice, and for emergency rent assistance an eviction notice. He noted that the Shelter requires individuals to participate in a one-hour meeting with a housing councilor and discuss the tenant- landlord relationship, responsibilities of tenants, and how to be a good neighbor. After the meeting individuals are required to take a quiz to prove their understanding of the matter. He noted that since July 2005 the Shelter helped 13 households, out of which 5 were assisted with CDBG funds. Anthony said that 3 of the 5 households had individuals with disabilities, 2 were female headed, and they assisted a total of 4 children. Shelter House - Land Acquisition Anthony said that in 2003 Shelter House was funded $230,000 for land acquisition. Hightshoe said that the Shelter used $193,000 for land. The remainder of the funds will be used for site preparation. She said that the commission would need to discuss this project and timeline if they lose the appeal. Anthony said that Shelter House received the money to acquire a lot to be used for the relocation of the facility. He noted that they are trying to build a bigger facility. He said that the population of Johnson County increased, and the number of homeless people increased as well. The current facility can house 29 homeless people, and the proposed facility has plans to house 59 people. Shelter House needed a special exception to locate in the tract of land bought. They applied for an exception to the Board of Adjustment on July 14, 2004. A neighborhood group objected to the relocation, and filed a case against the Board of Adjustment which was heard by the local district Court. The Court ruled against the Board of Adjustment. He noted that the City has appealed the district court decision and is waiting a resolution. Hightshoe said that if the case is lost in court the Shelter would need to sell the land and repay the funds. Shelter House- Operational Report rescheduled for next meeting DVIP - Facility Rehab Shaw said that they received funds to install 9 toilets and one camera in the kitchen. He noted that they had to match some money, and received some donated work. He said that Chamber Electric donated the electric work. Shaw said that the toilets have benefited the facility greatly. Since they've been replaced, they've had no additional plumbing costs or repairs. Shaw said that the camera was installed at the requirements of the residents to protect against loss of food, and for supervision of kids. Aid to Agencies-ESI, UA Y & MECCA Report rescheduled for next meeting UAY-Facility Rehab Report rescheduled for next meeting Housing and Community Development Commission Minutes November 17, 2005 Page 5 Habitat for Humanity- Land Acquisition Greazel said that Habitat had spent most of the funds. He said that with FY05 funds, Habitat for Humanity has purchased four of the five iots. He added that by next year all the money would be spent. Whispering Garden-Affordable Renting Report rescheduled for next meeting. Greater Iowa City Housing Fellowship-Homeownership Report needs to be reassigned. ADJOURNMENT The meeting adjourned at 8: 15 PM. Minutes submitted by Bogdana Rus. s:lpcdfminuteslhcdcl2005111-17-05,dOC Commission Housing & Community Development Attendance Record 2005 Term Name Exnires 01/20 02/17 03/10 03/17 04/21 05/19 06/30 09/15 10/20 11117 00/00 00/00 Jerrv Anthony 09101105 X X X X X X X X X X Erin Barnes 09101106 X X X X ---- -- -- ~- -- -- -- -- -- ---- Lori Bears 09101107 X X X X X X X OlE X X Mark Edwards 09101/05 X OlE X 0 0 X 0 -- -- -- -- -- -- William Greazel 09101/06 OlE X 0 X X X X X X X Matthew Hayek 09101/07 X X X X X 0 X X X X Rita Marcus 09101/06 OlE X X X 0 0 OlE OlE OlE -- -- Brian Richman 09101/07 X X X OlE X X OlE X X X Jayne Sandler 09101105 OlE X X X X X OlE -- -- -- -- -- -- Michael Shaw 09101/06 -- -- -- -- -- -- -- -- ---- X X X X X Kelly MelIecker 09101/08 -- -- -- -- -- -- -- -- -- -- -- -- -- -- X X X Thomas Niblock 09101/08 ---- -- -- -- -- -- -- ---- -- -- -- -- X X X Key: X = Present o = Absent OlE = Absent/Excused NM - No Meeting Not a Member