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2001-09-11 Info Pkts. of 8/30
CITY COUNCIL INFORMATION PACKET August 30, 200 SEPTEMBER 5 SPECIAL COUNCIL WORK SESSION IP1 Agenda: September 5 Joint Meeting MISCELLANEOUS ITEMS IP2 Meeting Schedule and Tentative Work Session Agendas IP3 Letter from Mayor to City of Coralville Mayor: Smoking Regulations IP4 Letter from Rick Mascari (Airport Commission) to Mayor Lehman: Aviation Commerce Park IP5 Letter from Mayor to Robert Dostal: Leaf Burning IP6 Memorandum from City Manager: Pending Development Issues IP7 Letter(s) from City Manager to MECCA, DVIP, RVAP: Charter Amendment Proposals IP8 Memorandum from City Clerk: Schedule of Council Meetings for Remainder of 2001 IP9 Memorandum from City Clerk: Parcel 64-1a Proposer Presentations IP10 Memorandum from Planning and Community Development Assistant Director: Completion of Accessibility and School Safety Projects IPll Memorandum from Solid Waste Management Planner: Update on Iowa City's Landfill Waste Reduction Grant Program IP12 Iowa City Police Department Use of Force Report - July 2001 IP13 Iowa City Police Department Monthly Bar Check Report - July 2001 IP14 Letter from the Powell Family to Lynda Ambrose (ICPD): Appreciation IP15 Release: Senior Center Celebrates 20th Anniversary in Style! IP16 Release: Iowa Avenue and Tower Place & Parking Dedication Celebration IP17 Emails from Carol DeProsse to JCNews: Charter Amendments [2] IP18 Emails from Carol DeProsse to JCNews: Drugs [2] IP19 Memorandum from Police Chief to City Manager: Downtown Safety Video IP20 Library Annual Report FY01 [Council packets only] CITY COUNCIL INFORMATION PACKET AUGUST 30, 2001 Page 2 Memorandum from City Attorney: Bruce Nestor's letter on Proposed Charter Amendments (Previously distributed) Memorandum from Board of Supervisors: Jail Update (Previously distributed) JOINT MEETING 4:00 P.M. - 6:00 P.M. September 5, 2001 There will be a Joint Meeting of the City Councils of Coralville, Iowa City, and Noah Liberty; the Iowa City School Board Members and Johnson County Board of Su ervisors at 4:00 P.M. on Wednesday, September 5, 2001 at 1512 7t~ St., Coralville City Hall. 1. Update on Jail. (Iowa City and Johnson County) 2. Update on Fringe Area Agreements. (Johnson County) 3. Update on Facility Planning for Schools. (North Liberty) 4. Smoking in restaurants. (Iowa City) ~ City Council Meeting Schedule and '~,~' Tentative Work Session Agendas August 31 Friday 4:00p SPECIAL FORMAL COUNCIL MEETING Emma J. Harvat Hall (Previously scheduled for 9:30a) September 3 Monday CITY OFFICES CLOSED - LABOR DAY September 5 Wednesday 4:00p SPECIAL COUNCIL WORK SESSION Coralvilla Council Chambers · Joint Meeting with JC Board of Supervisors, IC School Board, and Cities of Coralville and North Liberty J September 10 Monday 6:30p SPECIAL COUNCIL WORK SESSION Emma J. Harvat Hall September 11 Tuesday 7:00p SPECIAL FORMAL COUNCIL MEETING Emma J. Hatvat Hall September 24 Monday 6:30p CITY CONFERENCE BOARD Emma J. Hatvat Hall TBD SPECIAL COUNCIL WORK SESSION Emma J. Hatvat Hall September 25 Tuesday 7:00p SPECIAL FORMAL COUNCIL MEETING Emma J. Hatvat Hall Meeting dates/times subject to change FUTURE WORK SESSION ITEMS Dog Park Airport North Commercial Area Agreement Downtown Historic Preservation Survey Sidewalks Regulation of Wetlands City Web Site Citl/o August 21, ~0~1 James Fau~ett, Mayor City of Coralville City Hall Coralville, IA 52241 Dear Jim: At our work session on Monday, August 20, we discussed the issues associated with smoking regulations in Iowa City restaurants. As you know, we have been discussing this issue for some time. Representatives from citizen action groups have approached the City Council to encourage the preparation of a regulatory ordinance. While the City Council has a variety of opinions as it relates to this issue, I do believe there is a general consensus that some type of smoking regulation would be appropriate. The actual language and how it would work is another matter, but I do believe we are all committed to such an ordinance. An impodant element in the discussion is what the City of Coralville might choose to do with respect to smoking regulations in restaurants. In order to make it effective throughout the community, we believe the City of Coralville, and possibly Johnson County, needs to have involvement in our discussions. Specifically, we would like to ask the Coralville City Council to consider remaining after our joint meeting on September 5 so that the two councils could discuss this issue. After we have completed the joint meeting agenda, and since most of us will be represented at the meeting, we felt this might be a timely way to put our issues on the table. I know that your Council has had some discussions, and we would like to have you share with us what your interests and concerns are about no smoking regulations. Please call me as soon as practical in order that I might know your feelings. I would like to communicate this information to the City Council as soon as possible. Thanks. Sincer ~man Mayor council/]trs/smokingdoc 410 EAST WASHINGTON STREET · [OWA CITY, IOWA 52240-1826 - 1319~ /5(~ 5000 · FAX 1319) 356 5009 I08-30-01 IP4 IOWA CITY MUNICIPAL AIRPORT 1801 South Riverside Drive Iowa City, Iowa 52246 Office Phone (319) 356-5045 Augfist 22, 2001 ~/~ / Mr Ernest Lehman. Mayor 410 East Washington Street Iowa City, Iowa 52240 Dear Emie, 1 would like to thank you and the Council for the support the Airport Commission has received concerning the Aviation Commerce Park. When a project is as important as this one is to the Airport, it seems like it takes forever to get to where we are now. The idea of utilizing Airport property for industrial and commercial uses to increase Airport income has been discussed for many years. We are now at a point were we can began to generate income and the Commission is eager to implement the plan agreed to by the Council and Commission. The cooperation of the Council and Commission goes far beyond this particular project. In the past few years, the Council has been very supportive of other projects at the Airport. I believe the Airport is an important entrance to the City and it should project the image we want visitors to have of Iowa City. The Council has been the Commission's parmer in making this happen. In terms of what the City has to offer its citizens and visitors to Iowa City, the Airport is a great benefit. The Comrmssion will continue to implement the Airport Master Plan to maximize the utility of the Airport. We have bo~n fortunate in the last few years to r~ceive several FAA and IDOT grants to make improvements to the airside of our Airport. An ultimate 5015-foot runway and a precision instrument approach will greatly enhance the usefulness of the Iowa City Airport. The Airport Cormmssion will continue to work hard to maintain and improve the Airport. Thank you again for assisfmg the Commission in providing a safe and valuable asset to the community. The Commission looks forward to a continued open dialog with the Council in the future. Sincerely, Rick Mascari, Chairperson Iowa City Airport Commission Cc: Airport Contrmssion City Council Ron OINeil, Airport Manager August20,2001 Robert Dostal 326 Douglas Street Iowa City, IA 52246 Dear Mr. Dostah In response to your request to have the City reconsider its decision on leaf burning, I am sure you are very familiar with the history of this issue. It was discussed extensively many years ago, and not only for public health as well as fire safety reasons, the City Council chose to prohibit leaf burning in our community. I do not sense that there is interest on the part of the City Council in changing that restriction. Sincerely, Ernest W. Lehman Mayor cc: City Council Tpl lcm doc 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240 [826 · (3]9) 350-5000 · ['AX 13[9) 356 5009 City of Iowa City MEMORANDUM DATE: August 28, 2001 TO: City Council FROM: City Manager RE: Pending Development Issues · Rezoning from Interim Development Single-Family (ID-RS), to Sensitive Areas Overlay Low Density Single-Family (SAO-5) and a preliminary plat of First & Rochester, Part 4, a 24.12 acre 36-1ot residential subdivision located east of Hickory Trail. · Rezoning from Medium Density Multifamily (RM-20), to Medium Density Single Family (RS-8) on 3.07 acres located 747 W. Benton Street. · Rezoning from Intensive Commercial (C1-1), to Community Commercial (CC-2) on 6.15 acres to allow the development of a 24,000 s.f. Supermarket located on Lots 17 through 22 of Scott-Six Industrial Park at Scott Boulevard and Highway 6. · An application submitted by the City of Iowa City for the vacation of a 205 x 20-foot north-south alley right-of-way located south of Burlington Street, west of Dubuque Street, east of Clinton Street, and north of Court Street. (John) mgr/mern/devissues ,doc August23,2001 Art Schut MECCA 430 Southgate Ave. Iowa City, IA 52240 Dear Art: Attached is a copy of a letter directed to the City Council. You will note the correspondent has requested your organization to comment/evaluate the charter amendment proposals. I am forwarding this to you to handle as you see fit. Thank you for your help. Sincerely, City Manager mgr/Itrs/meccadoc 410 EAST WASHINGTON STREET - IOWA CITY, IOWA 52240 1826 · (319) ~56 5000 · FAX (3]9) 356-5009 DAWN M. MUELLER P.O. Box 1654 Iowa City, IA 52244 (319)338-9696 dmueller@l~hvsics. niu.edu August 21, 2001 City Council City of Iowa City 410 E. Washington St. Iowa City, IA 52240 RE: Proposed Charter Amendments Request for Assessment by D.V.I.P., R.V.A.P and MECCA Dear City Council Members: The proposed Charter amendments regarding the Police Chief, the PCRB, and the police policy regarding so-called "non-violent offenses" have the potential to affect the public safety in Iowa City. I am concerned about the potential impact of the adoption of these amendments to increase the incidents of sexual assault and domestic violence in our community. An increased risk of sexual assault and domestic abuse can be correlated with alcohol and other illegal drug intoxication. I am concerned that an intoxicated male may pose a threat as a perpetrator of these types of life-shattering experiences. Also, an intoxicated female may be at a higher risk of becoming a victim of rape and other crimes, whether by a stranger, an acquaintance, a date or a spouse. Many young college women are particularly vulnerable if they have limited experience with the effects of intoxicants and have not had personal safety training. It is possible to be sexually assaulted by an intoxicated individual who might appear to others, including police, to be "non-violent." I would like citizens to be better informed about the potential effects prior to any vote on these proposals. Therefore, I am requesting that City Council formally request that the Rape Victim Advocacy Program, the Domestic Violence Intervention Program, and MECCA make an evaluation of the potential impact of the each of these proposals on the safety of women in the community and issue formal public statements representing the opinions of their respective agencies. Thank you for your consideration in this matter. ully submitted, . Mueller City of Iowa City M MORANDUM DATE: August 2~, 2001 REVISED 8/22/01 TO: Mayor and City Council FROM: Marian K. Karr, City Clerk RE: Schedule of Council Meetings for Remainder of 2001 Based on Council input and discussion at the August 20 work session the following Council schedule has been determined for the remainder of 2001. August 31 Special formal September 5 Joint meeting September 10, 11 Special work session and formal September 24, 25 Special work session and formal October 8 Combined Special work session and formal October 22, 23 Special work session and formal November 12, 13 Special work session and formal November 26, 27 Special work session and formal December 10, 11 Special work session and formal Meeting dates and times are subject to change as determined by City Council. Staff is generally able to work with any meeting adjustments given ample notice. Special meetings will be called as necessary. cc: Maintenance Cable TV Dept. Heads City of Iowa City MEMORANDUM DATE: August 30, 2001 TO: Mayor and City Council FROM: Marian K. Karr, City Clerk~,,,'~ RE: Parcel 64-1 a Proposer Presentations Parcel 64-1a presentations will be made September 5 and 6 in Room A of the Public Library. The presentations will be broadcast live on Channel 10 both evenings, and re- cablecast on Channel 4 at a later time. The presentations are not posted as Council meetings. No more than three Council Members should be in attendance. If there are more than three Council Members in attendance they must not participate. Tapes can be made available of the cablecast by contacting the Cable TV office. Cc: David Schoon Bob Hardy City of Iowa City MEMORANDUM DATE: August 27, 2001 TO: City Council ?~ ~ FROM: Jeff Davidson, Assistant Director of Planning and Community Development RE: Completion of accessibility and school safety projects In your annual Capital Improvements Program budget, you have funds set aside each year for sidewalk and curb ramp accessibility projects. This allows us throughout the year to complete relatively inexpensive accessibility and school safety projects. We have recently completed, or will be completing in the near future, four particularly worthwhile projects I thought you would like to know about. Weber School Pedestrian Crossing. In conjunction with the Iowa City Community School District, who shared in the expense, we recently completed curb ramps and a marked pedestrian crosswalk across Wild Prairie Drive west of Weber Elementary School. This project was a high priority for the school Parent-Teacher Organization and the residents of the adjacent neighborhood. Lee Street-River Street Pedestrian Crossing. This project entailed reconstruction and expansion of the sidewalk at the corner of Lee Street and River Street where school children cross to and from Lincoln School. There was a safety issue at this corner involving buses turning the corner and the sidewalk being directly adjacent to the street. We were able to expand the sidewalk so that children can stand back when the bus passes. This will also allow school children to be further away from the street as they wait to cross River Street. Morningside Drive Curb Ramps. It was brought to our attention by residents of a Systems Unlimited home on High Street that curb ramps were needed at the intersection of High Street with Morningside Drive. These were installed the week of August 20 and will enable residents of the Systems Unlimited home to use their wheelchairs to get to the bus stop on Court Street. Hollywood Boulevard-Lakeside Drive Bus Stop. The bus stop at this intersection will be , reconstructed to allow wheelchair accessibility from the south side of Hollywood Boulevard to the north side of the street where the bus stop and shelter are located. This project was brought to our attention by an adjacent resident who uses a wheelchair. All of these projects were designed and constructed at relatively modest expense by City employees. You should take satisfaction in knowing that the annually allocated CIP funds are being put to good use. Let me know if you have any questions. cc: City Manager Director of Public Works City Engineer Director of Planning Streets Superintendent ppdadm/mem/CiPprojects,doc : Johnson County Council of Governments Date: August 22, 2001 To: Iowa City City Council From: Brad Neumann, Solid Waste Management Planner Re: Update on Iowa City Landfill's Waste Reduction Grant Program The annual Iowa City Landfill Waste Reduction Grant Program has been around for four years and has had much success. Each year the Iowa City Landfill, through the state surcharge tax, funds waste reduction programs throughout the landfill service area (Johnson County, Riverside and Kalona). The program provides $25,000 in funds every year to purchase equipment and educational materials that will help keep waste out of the landfill. In four years the grant program has funded 29 projects ranging from balers to educational signs. I recently surveyed grant recipients and have highlighted some of the results: Eastdale Plaza - Purchased a baler for cardboard and white paper. They bale 5,700 Ibs every three months. Furniture Project - A moving van was purchased for salvaging used furniture that would otherwise be landfilled. They hauled 66.59 tons in FY01. McGregors Furniture - Purchased a baler for cardboard and plastics. They average 4 tons/month. City of Lone Tree - Purchased a second curbside recycling container for plastics, metal cans, glass, cardboard, and paper. The City averages 35 tons/month of material in these containers. United Action for Youth - Purchased a paper shredder and recycling containers. They recycle on average 100-200 Ibs/month. Ralston Creek Gallery - Purchased a baler for cardboard and paper. They average 3 tons/month. Dovetail Development - Purchased two recycling trailers to haul wood, drywall, plywood, cardboard, and paper to the landfill's composting facility. They average 2-3 tons/month. City of Kalona - Purchased a second curbside recycling container for plastics, paper, glass, metal cans, and cardboard. The City averages 2.34 tons/week. City Cat~on Co - Purchased signs for their recycling drop site. The signs inform users on the proper way to recycle items such as cardboard, newspaper, glass, metal cans, paper, and plastics. They average 66 tons/month at the drop sites. Attached, is a complete listing of the projects funded over the past four years. Grant applications are accepted every December with funding awarded in February each year. It is hard to terl exactly how many tons of waste is being diverted from the landfill, but the many different types Update on Iowa City Land~ll's Waste Reduction Grant Program Page 2 Of programs funded shows a continued interest in reducing waste. In the coming years we hope to show others in our landfill service area that waste reduction is possible by providing information on the projects funded in the past. If anyone has any questions or comments, please give me a call at 356-5235 or email me at brad-neumann@iowa-city. org. cc: Steve Atkins Jeff Davidson Chuck Schmadeke Dave Elias Iowa City Solid Waste Management Advisory Committee Update on Iowa City Landfill's Waste Reduction Grant Program Page 3 IOWA CITY LANDFILL GRANT PROGRAM 1998-2001 City of Swisher Project Description: 400 curbside recycling containers with lids. Funding Amount: $2,500 City of Lone Tree Project Description: 600 curbside recycling containers with lids. Funding Amount: $4,500 City of Solon Project Description: 600 curbside recycling containers with lids. Funding Amount: $3,375 City of Kalona Project Description: 800 curbside recycling containers with lids. Funding Amount: $4,500 City of Tiffin Project Description: 325 additional curbside recycling containers with lids. Tiffin will offer two curbside recycling containers for residents. Funding Amount: $2,035.38 City of Riverside Project Description: 325 additional curbside recycling containers with lids. Riverside will offer two curbside recycling containers for residents. Funding Amount: $2,035.37 City of University Heights Project Description: 360 additional curbside recycling containers with lids. University Heights will offer two curbside recycling containers for residents. Funding Amount: $2,254.50 McGregors Furniture Project Description: Purchase baler for cardboard and plastics. Funding Amount: $5,000 City Carton Company Project Description: Purchase updated signs for the public recycling drop site located at City Carton. Funding Amount: $1,384.50 Eastdale Plaza Project Description: Purchase collection bins for paper and cardboard and a baler for the same materials. Funding Amount: $5,000 Update on Iowa City Land~ll's Waste Reduction Grant Program Page 4 VA Medical Center Project Description: Purchase 1,000 14 oz. reusable travel mugs to be used to educate and promote the current recycling programs within the VA Medical Center. Funding Amount: $1,696.20 Systems Unlimited Project Description: Purchase recycling containers for under desks and for a central collection area. Also purchase a commercial office paper shredder in order to increase the amount of paper recycled. Funding Amount: $3,711.45 D&D Ranch Project Description: Purchase a scale and 32 collection containers for their food waste composting operation using vermicomposting (worms). Funding Amount: $783.22 Home Builders Association Project Description: Provide waste reduction education to Home Builders Association members by way of a quarterly newsletter and monthly faxes. Funding Amount: $1,800 Iowa City Area Chamber of Commerce Project Description: Provide a full page newsletter insert, quarterly articles, monthly faxes and education programs to all chamber members. Funding Amount: $3,500 Dovetail Development Group Proiect Description: Purchase a container for the collection of cardboard, clean wood waste, and gypsum board at development sites. These items will be taken to the landfill for composting or recycling. Funding Amount: $5,000 DVIP Furniture Project Project Description: Purchase a used moving van to collect and distribute donated furniture. Funding Amount: $4,608.48 Iowa City Community School District Project Description: Purchase a compactor for paper, cardboard, plastics and tin. Also purchase carts for collection. Funding Amount: $1,207.50 New Pioneer Cooperative Project Description: Purchase a baler for cardboard. Funding Amount: $5,000 Ralston Creek Gallery Project Description: Purchase a baler for cardboard. Funding Amount: $5,000 Update on Iowa City Landfill's Waste Reduction Grant Program Page 5 United Action For Youth Project Description: Purchase recycling bins, a scale, and a paper shredder. Construct plywood shelves for storage. Funding Amount: $402.16 Lake Ridge, Inc. Manufactured Housing Park Project Description: Purchase a recycling trailer for the collection of newspaper, magazines, and cardboard. The trailer will be used at both Lake Ridge and Modern Manor manufactured housing parks. Funding Amount: $2,100 Modern Manor, Inc. Manufactured Housing Park Project Description: Purchase 732 14-gallon recycling containers for residents of both Modern Manor and Lake Ridge manufactured housing parks. Funding Amount: $2,012 City of University Heights Project Description: Purchase 375 curbside recycling containers with lids for the collection of plastics, tin, and glass. Funding Amount: $2,221.88 Hawkeye Foodservice Distribution Project Description: Purchase a baler to recycle 40,000 pounds of shrink wrap per year and eventually other recyclable materials. Funding Amount: $5,000 Employment Systems of Systems Unlimited Project Description: Purchase recycling containers which were placed at small businesses throughout Iowa City and Coralville for the collection of paper. Funding Amount: $2,158.71 Big Brothers/Big Sisters of Johnson County Project Description: Purchase recycling bins and carts for the collection of plastic and glass bottles, cardboard, newspaper, office paper, and magazines. A paper shredder was also purchased. Funding Amount: $1,290 Number of Grants Awarded: 27 (4 years) Amount of Funding: $80,076.33 Jccogsw\memos\grantupdate.doc '~/J~~! d'~-30-01 I IP12 IOWA CITY POLICE DEPARTMENT USE OF FORCE REPORT ~ July 2001 OFFICER DATE CASE # INCIDENT FORCE USED 51 6-19-01 105396 Open door Door found to be forced open, Officers entered with sidearms drawn. No one found inside. Housing authority secured the residence. 36 7-1-01 105770 Intoxication arrest Subject placed under arrest and refused to get into squad car for transport to jail. Officers used hands on to guide subject into vehicle. 49,57 7-1-01 105773 Intoxication arrest Subject resisted handcuffing when mid he was under arrest. Subject then warned he would be exposed to chemical agent if he continued to resist. Subject continued to resist and was exposed. Subject continued to struggle and officer placed subject on the ground for control. Subject was handcuffed and then would not get into the vehicle. Officers then used hands on to physical place subject inside vehicle. 38 7-1-01 105785 Trespass Subject told of arrest and made statements indicating force would be needed by officers. Subject exposed to chemical agent and arrest made. 27 7-7-01 105947 Traffic Stop Subject arrested for OWI. Subject refused to walk to patrol vehicle for transport. Officer used hands on to quide subject into the vehicle. 37 7-8-01 105977 Animal Sick Goundhog. Officer dispatched animal with service revolver. 41 7-12-01 106081 Intoxication arrest Subject advised of arrest and refused to follow verbal commands for handcuffmg. Officer used hands on to place subject's arms behind back. Subject also had to be escorted into the building. 98,85,34,35,39 7-12-01 106098 Warrant service / assist Members of SRT were assigned to 42,23,29,50,54 other agency serve high-risk warrants for two 11,14,40,24,16 persons. Team members utilized drawn sidearms and tactical weapons to OFFICER DATE CASE # INCIDENT FORCE USED detain subjects and take into custody. 36 7-14-01 106145 Traffic stop Subject was being processed for OWI arrest at the Police Department and would not stay seated in the chair and tried to leave the room. Officer placed hands on subject for control and subject was handcuffed and redirected to the chair. 22 7-17-01 106240 Burglary Report of subjects climbing into window while resident away. Officers investigated using drawn sidearms. Subjects located and taken into custody. 29,42,16 7-118-01 106283 Burglary Subject matched description of burglary suspect. Officers attempted to speak with subject and foot pursuit began. Officer caught subject and used hands on to direct subject to the ground. Subject continued to resist and was exposed to chemical agent to effectively control and handcuff. 9 7-21-01 106375 Intoxication arrest Subject observed snuggling with bar staff just outside the enhance door. Officer used hands on to take subject into custody. 14,20 7-22-01 106405 Fight Subjects involved would not stop fighting and were exposed to chemical agent. Officers then used hands on techniques to effect handcuffmg. 21 7-22-01 6407 Assault on Officer Subject kicked and spit at officer when being placed in the patrol car. Subject was taken to the ground to gain control. 55 7-24-01 106473 Loud persons Officers investigating loud noises encountered warrant for arrest of individual. Subject refused to cooperate with verbal commands and during handcuffmg began to resist. Subject taken to the ground to effect handcuffing. Subject the refused to voluntarily get into patrol vehicle. Officer used hands on place subject inside vehicle. Subject then began kicking the vehicle windows and was exposed to chemical agent after repeated requests to stop. OFFICER DATE CASE # INCIDENT FORCE USED 11 7-29-01 106634 Intoxication arrest Subject informed of arrest and refused to place hands behind back. Officer used hands on to initiate arrest and subject resisted. Officer told subject to stop resisting however subject continued to struggle. Officer placed subject on the ground to effect handcuffing. CC: City Manager, Chief, Captains, Lieutenants, Training Sergeant, City Clerk, Library Iowa City Police Department Monthly Bar Check Report JULY 2001 YEAR 2001 Monthly Total Year to Date Totals Arrest/Visit Business Name A B ~A B YTD 1STAVCLUB 1 0 7 : 1 0.14 AIRLINER 5 6 29 !!iii!iiiiiii!i:ii18 0.62 ALLEY CAT 1 0 11 i~i,,~ 1 0.09 ATLAS GRILL 2 ,,,~il 0 10 ~ 2 0.20 BREWERY 0 ~ 0 0 ~ 0 0.00 BO JAMES 0 0 16 ~!:ii!i29 1.81 BROTHERS 3 5 31 30 0.97 CARLOS O'KELLYS 0 0 0 0 0.00 COLLEGE ST BILLlARD 1 iiiiiiiiiiiiiiii0 16 ......... 0 0.00 COLONIAL LANES 0 ii~iiiiiiiiiill~ii0 1 0 0.00 DAVES FOXHEAD 0 0 4 0 0.00 DEADWOOD 1 0 9 !~:.~!!iiiiii1 0.11 DIAMOND DAVES 0 0 1 ..;i:i~,~0 0.00 DUBLIN UNDERGROUND 0 0 6 0 0.00 EAGLES LODGE 0 0 1 0 0.00 ETCETERA 3 0 9 1 0.11 ELK'S CLUB 0 0 0 0 0.00 FIELDHOUSE 5 2 37 49 1.32 FITZPATRICKS 0 0 3 ~ 1 0.33 GA MALONES 4 1 21 ! 24 1.14 GABES 0 ,"-'~ 0 12 ~¥ 5 0.42 GEORGES 0 0 6 0 0.00 GIOVANNIS 0 0 0 0 0.00 GREEN ROOM 0 0 2 0 0.00 GRINGOS 0 ~ 0 1 0 0.00 GRIZZLEYS 1 0 4 !! :';~:0 0.00 GROUND ROUND 0 0 0 0 0.00 HAPPY JOES 0 ........ 0 0 ......... 0 0.00 JIMMY'S BRICK OVEN 0 ~I:~I,':0 1 :~::~;ii::i0 0.00 JOES PLACE 1 0 9 0 0.00 K, HAw 0 0 l ii 0 0.00 LOFT 0 ~ 0 0 ~ 0 0.00 MABELS 0 0 0 ~ 0 0.00 Column A is the number of times a bar is visited specifically checking for underage drinkers. Column B is the number of people charged with possession under the legal age in each bar. Note this is not the total number of charges in each bar. Iowa City Police Department Monthly Bar Check Report JULY 2001 YEAR 2001 Monthly Total Year to Date Totals Arrest/Visit Business Name A B A B YTD MARTINIS 4 1 17 ~ 15 0.88 MEMORIES 0 0 3 0 0.00 MICKEYS 0 ~ 0 3 ~ 0 0.00 MILL 0 ~'~ 0 2 ...... 1 0.50 MONDOS 0 ~ 0 1 0 0.00 MOOSE LODGE 0 0 0 0 0.00 MORGAN'S 2 0 8 1 0.13 MUMMS 1 0 8 0 0.00 ONE EYED JAKES 6 10 22 49 2.23 OUTER LIMITS 0 ~ 0 1 0 0.00 PLAMOR 0 0 2 0 0.00 PRESS BOX 4 ~ 0 26 2 0.08 QUE 2 ~:"~;/3 21 35 1.67 RTGRUNTS 0 ~ 0 8 ~¢ 1 0.13 SAMS 0 0 0 ~ 0 0.00 SANCTUARY 0 ~ ..............0 0 ~'~ 0 0.00 SERENDIPITY LAUNDRY 0 0 0 0 0.00 SHAKESPEARES 0 0 1 0 0.00 SPORTS COLUMN 5 5 29 48 1.66 TUCKS 0 0 3 0 0.00 UNION 2 1 30 ~ 54 1.80 VFW 0 0 0 0 0.00 VINE 0 ~ 0 3 ~ 6 2.00 WIG AND PEN 1 ~ 0 5 0 0.00 TOTAL 59 40 481 429 0.89 Column A is the number of times a bar is visited specifically checking for underage drinkers. Column B is the number of people charged with possession under the legal age in each bar. Note this is not the total number of charges in each bar. Sensor Center Celebrates 20th ! I Anniversary in Style! Join us at the Iowa City/Johnson County Senior Center to celebrate 20 years of service to the community. See details inside this issue of the Post! Anniversary Breakfast: A Community Tribute to 20-Year Volunteers. Friday, September 7. Breakfast from 8:00 a.m. - 9:15 a.m. Program at 9:15 a.m. Sponsored by University of Iowa Community Credit Union. Free and open to the public. 20th Anniversary Pageant. Friday, September 7 at 2:30 p.m. Performances, speeches, music, theater and refreshments. Program developed by Loren Horton. Free and open to the public.. Sponsored by Jim Mondanaro's Fresh Food Concepts. Anniversary Dance Featuring Silver Swing. Monday, September 10 from 7:00 p.m. - 9:00 p.m. Join us to listen or dance to our own Silver Swing. Free and open to the public. Funded by the Senior Center Gift Fund. Senior Center Skywalk Dedication and Reception. Tuesday, September 11 from 2:00 p.m. - 4:00 p.m. Ribbon-cutting, speeches, music and refreshments. Free and open to the public. Sponsored by Hills Bank and Trust Company. 20 Years Young: The Iowa City/Johnson County Senior Center. Wednesday, September 12 from 2:00 p.m. - 3:30 p.m. Historical program presented by Loren N. Horton, Ph.D. Commissioned by the iowa City/Johnson County Senior Center. Refreshments. Free and open to the public. Funded by the Senior Center Gift Fund. 20th Anniversary Picnic. Thursday, September 13 from 4:30 p.m. - 6:00 p.m. Live entertainment by Silver Swing. Free and open to registered participants of the Senior Center. 300 first-come, first-served tickets available at Reception Desk on September 4. Bus service available. Sponsored by Firstar Bank. City of Iowa City, Iowa - Official Web Site ! 08-30-01 IP16 ] city services ] organization chart I city code II Good Af:ternoon! Friday, Aug. 24, 2001 ii~m City Resources 410 East Washington Street, Iowa City, IA 52240 Ph: 1319) 35~.5000 · City Channel 4 · Library Channel · News Releases · Senior Center'B/ Newsletters "7'*' ·Subscribe Local Media News Releases · KCRG, KGAN, KWWL IOWA AVENUE AND TOWER PLACE & PARKING DEDICATION CELEBRATION , IC Gazette, ZC Press Wednesday, August 15, 2001 - 2:26:00 PM Citizen, Daily Zowan · Radio On Saturday, October 13, the City of Iowa City and The University of Iowa invite the KC]3, KCRG, KHAK, KRUi, Iowa City community to a celebration and dedication of the new Iowa Avenue KSUZ, WSUZ, Writ streetsCape and the new Tower Place and Parking. By the time of the event, the Iowa ~' Cable Avenue Streetscape project and the Iowa Avenue Literary Walk will be completed. Hediacom The actual dedication ceremonies will focus on the Iowa Avenue Literary Walk and · Weather the installation of the clock from Old City Hall in Tower Place. Planning for the event has recently begun, and tentative plans include live music and readings by authors featured in the literary walk. Family-oriented activities are also planned for the day. These activities include such things as a story time, a maze, rubbings, different carnival-style games, and a writing/drawing contest for children. The activities will begin in the early afternoon and last until early evening. City of Iowa City - 410 East Washington Street - Iowa City, IA 52240 Website designed and maintained by Gazette Communications. Copyright © 2001 City of Iowa City. All Rights Reserved. Contact Website Manager Privacy Policy http://www.icgov.org/news.asp?ID=34 8/24/01 I08-30-01 Marian Karr IP17 From: Carol DeProsse [cdeprosse@earthlink.net] Sent: Friday, August 24, 2001 8:34 AM To: jcnews@yahoogroups.com; iagp-johnsoncounty@yahoogroups.com; Mike Berent; Erika Kuker; Brian Davis; Mike Romp; matt-blizek@uiowa.edu; mbljzek@blue.weeg.uiowa.edu; alex-stroda@uiowa.edu; astroda@blue.weeguiowa.edu Cc: Connie_Champion@iowa-city.org; Ross_Wilburn@iowa-city.org; Dee_Vanderhoef@iowa- city.org; ipfab@avalon.net; Steve_Atkins@iowa-city.org; Eleanor_Dilkes@iowa=city.org; Marian_Karr@iowa-city.org Subject: Unbelieveable Mayor Lehman just said on KXIC that the reason the amendments won't make it on the November 6 ballot is because petitioners knew there would be legal challenges and if they had only turned in their petitions 3-4 weeks earlier, all the court stuff would have been resolved in time to get them on the 11/6 ballot. This guy has got to go! By making such a statement Lehman is saying that the efforts of the citizens who circulated petitions and those who signed them did not do so in good faith. Wow! Talk about turning on citizens who are petitioning their government for a redress of grievances . . no wonder the Constitutions are becoming meaningless. We're beginning to have rule by the addled instead. Marjan Karr From: Carol DeProsse [cdeprosse@earthlink.net] Sent: Monday, August 27, 2001 2:04 PM To: jcnews@yahoogroups.com; slp@list.uiowa.edu Cc: Connie_Champion@iowa-city.org; Ross_Wilburn@iowa-city.org; Dee_Vanderhoef@iowa- city.org; ipfab@avalon.net; jpwhRe@co.johnson.ia.us; cthompso@co.johnson.ia.us; mlehman@co.johnson.ia.us; sstutsma@co.johnson.ia.us; pharney@co.johnson.ia.us; tneuzil@co.johnson.ia.us; tjneuzil@msn.com; carolt@inav.net; jpwhite@co.johnson.ia.us Subject: [icnews] Tales of the crypt From story 9. in the current DRC newsletter: "To that end, Holden is also heading a petition drive to put a local initiative on the Seattle ballot. Initiative 73 would direct the Seattle Police Department and the City Attorney's Office to make arresting and prosecuting adults possessing less than 40 grams of marijuana the cityIs lowest law enforcement priority. The initiative needs 19,000 signatures to get on the ballot. ........................ Yahoo! Groups Sponsor ........................ > FREE COLLEGE MONEY CLICK HERE to search 600,000 scholarships! http://us.click.yahoo.com/zoUSwD/4m7CAA/ySSFAA/kjOolB/TM To unsubscribe from this group, send an email to: jcnews-unsubscribe@yahoogroups.com Your use of Yahoo! Groups is subject to http://docs.yahoo.com/info/terms/ 08-30-01 Marian Karr IP18 From: Carol DeProsse [cdeprosse@earthlink.net] Sent: Friday, August 24, 2001 11:25 AM To: jcnews@yahoogroups,com Cc: Connie_Champion@iowa-city.org; Ross_Wilburn@iowa-city.org; Dee_Vanderhoef@iowa- city.org; ipfab@avalon.net; jpwhite@co.johnson.ia.us Subject: [jcnews] Friday's drugs 1. Editorial: Random Marijuana http://www.drcnet.org/wol/200.html#randommarijuana 2. More Drug Prisoners Doing More Time in Federal Prison System, According to New Justice Department Report http://www.drcnet.org/wol/200.html#moreprisoners 3. Colombian Legislators Introduce Legalization, Cultivation Bills, Ask UN to Evaluate Global Anti-Drug Strategies http://www.drcnet.org/wol/200.html#colombiabills 4. Jamaican Ganja Commission Calls for Decrim, Battle With US Brewing http://www.drcnet.org/wol/200.html#ganjacommission 5. Pressure Builds for Safe injection Rooms in Vancouver as Canadian Medical Association Journal Studies Add Fuel to Fire http://www.drcnet.org/wol/200.html#vancouversirs 6. NIDA Ecstasy Conference Hears Harm Reduction Call http://www.drcnet.org/wol/200.html#nidaconference 7. Aging Behind Bars: New Report from The Sentencing Project Blasts California's Three-Strikes Law http://www.drcnet.org/wol/200.html#agingbehindbars 8. Hutchinson Takes DEA Mantle, Comments Elicit Confusion and Criticism http://www.drcnet.org/wol/200.html#hutchinsonremarks 9. Hempfest Draws 100,000 in Seattle, Hempstock Draws the Cops in Maine http://www.drcnet.org/wol/2OO.html#festivals 10. T-shirts for Victory! Special Offer and Appeal from DRCNet This Month http://www.drcnet.org/wol/200.html#victoryshirts 11. Action Alerts: Ecstasy Bill, HEA, Mandatory Minimums, Medical Marijuana, John Walters http://www.drcnet.org/wol/200.html#actionalerts 12. HEA Campaign Still Seeking Student Victim Cases -- New York Metropolitan Area Especially Urgent http://www.drcnet.org/wol/200.html#heavictims [Non-text portions of this message have been removed] ........................ Yahoo! Groups Sponsor ........................ > FREE COLLEGE MONEY CLICK HERE to search 600,000 scholarships! http://us.click.yahoo.com/zoU8wD/4m7CAA/ySSFAA/kjOolB/TM To unsubscribe from this group, send an email to: jcnews-unsubscribe@yahoogroups.com Your use of Yahoo! Groups is subject to http://docs.yahoo.com/info/terms/ Police tactics Page 1 of 2 Marian Karr From: Carol DeProsse [cdeprosse@earthlink.net] Sent: Thursday, August 16, 2001 2:29 PM To: jcnews@yahoogroups.com; jctalk@yahoogroups.com; icprogs@yahoogroups.com; iagp- johnsoncounty@yahoogroups.com; Mike Berent; Erika Kuker; Brian Davis; Mike Romp; matt- blizek@uiowa.edu; mblizek@blue.weeg.uiowa.edu; alex-stroda@uiowa.edu; astroda@blue.weeg.uiowa.edu Cc: Connie_Champion@iowa-city.org; Ernie_Lehman@iowa-city.org; Ross_Wilburn@iowa-city.org; Dee_Vanderhoef@iowa-city.org; ipfab@avalon.net; Steve_Atkins@iowa-city.org; Eleanor_Dilkes@iowa=city.org; Marian_Karr@iowa-city.org; jpwhite@co.johnson.ia.us; cthompso@co.johnson.ia.us; mlehman@co.johnson,ia.us; sstutsma@co.johnson.ia.us; pharney@co,johnson.ia.us; tneuzil@co.johnson.ia.us; tjneuzil@msn.com; carolt@inav.net; Jim Fausett; Harry Herwig; John Weihe; Diana Lundell; Dave Jacoby; Jean Schnake Subject: Police tactics Garbage Searches In 1998 the US Supreme Court ruled in Californiavs Greenwood that citizens had no protected privacy interest in their garbage once it was placed on the curb. The police, or anyone else, can search and seize your garbage without a warrant. A newspaper could go through your garbage and publish what they found; your neighbors or anyone clsc could examine your garbage. The Iowa City Police Department will regularly obtain search warrants for a full search of a person's private residence based on finding residue, seeds, or other indications of drug use in a person's garbage. Some courts have ruled that finding such evidence in garbage is only evidence that a person, perhaps unknown to the owner, used controlled substances within the period from the last garbage pickup. That does not make it necessarily evidence that contraband is present at a particular time and should not allow for the issuance of a search warrant for a person's home. Local courts have consistently granted search warrants based on evidence seized from a person's garbage. Knock-and-talk This police practice focuses on officers seeking to gain entrance to a person's residence when they lack evidence necessary to convince ajudge to issue a search warrant. Officers, usually in pairs, knock on someone's door. Either through people giving in to police authority or through deception, such as police claiming they want to talk about an "incident in the neighborhood", citizens often allow police to enter. Officers then seek to gain permission for a consent search, or are allowed to seize as evidence any evidence of criminal activity which is in plain view. Federal grants that the Iowa City Police Department receive require a certain number of knock-and- talks per year. Police will initiate a knock-and-talk based on an anonymous tip or other information received by the department. 8/16/01 Police tactics Page 2 of 2 Undercover agents Iowa City police send undercover agents into bars to attempt to purchase controlled substances. Police target particular bars based on the belief that drugs will be present. Undercover officers of legal age approach people and repeatedly request to buy drugs from various individuals. When someone makes a sale for the officer's personal use, they will then be arrested as a dealer and charged with a felony, which carries a five or ten year prison sentence. Anonymous tips While the U.S. Supreme Court has ruled that police may not conduct a search of a person based solely on an anonymous tip, the Iowa City Police Department will conduct garbage searches, knock-and-talks, and other forms of investigation based solely on anonymous tips. This includes investigations for personal use possession of controlled substances, including marijuana. Next to alcohol, a legal drug, marijuana is the drug of choice in Iowa City and is illegal. Courts have specifically disapproved of searches based on anonymous tips because of the potential for harassment of citizens by other persons. While it is unlikely that you would be stopped and searched solely on the basis of an anonymous tip, an Iowa City police officer could come knocking on your door at 10 p.m. or root through your garbage based on an anonymous tip. 8/16/01 08-30-01 IP19 To: SSeve A~kins, City Map. ager . Date: 30 Au~st 2001 Sgt. Mike Brothe~on has spoken with the University of Iowa Cable TV ~d ~ey will st~ to air the Rules of ~e Downto~ video that was produced by the City. The video will be shown on the University cable TV ch~el 4. S~. Brotheaons underst~ding is that all of the resident halls receive ~at ch~el. Iowa City Cable TV is c~ently ruing the Downtown Safety video. S~. Brothe~on has had discussion with ch~el 64 to m the video as well but · e details have not been worked out at this time. K64DG - Trinity Broadcasting is a small local TV station. The video ad&esses the issues of Bike ~ders, Sec~ng Bikes in the Downtown aea, Skateborders, Roller Bladders, Scooters, ~d Dogs on the Ped. Mall. The video also spews to the issue of the Hackey-Sack Players impeding the flow of foot ~affic. The video info~s the viewer of the bo~d~es of the Central Business Dis~ct. Captain Matt Jo~son h~ inbreed the Watch Commanders to issue warnings to violators, unless the violator has had a prior warning, Br the first few weeks of the school ye~. Annual Report FYO1 Public LibUa~:?~~ FY2001 ANNUAL REPORT TABLE OF CONTENTS PAGE INTRODUCTION AND REPORT FROM THE DIRECTOR ..............................................................1 SECTION | - REPORTS LIBRARY BOARD OF TRUSTEES ANNUAL REPORT TO THE CITY COUNCIL .......................................................................................................5 DEPARTMENTAL ANNUAL REPORTS Public Services Children's Services Debb Green ......................................7 Circulation Services Heidi Laudtzen ................................11 Community and Audiovisual Services Kara Logsden .................................15 Information Services Maeve Clark ....................................19 Support Services Building Services Ed Arensdorf ...................................23 Collection Development Susan Craig ....................................25 Systems Elizabeth Nichols ............................29 Development Office Larry Eckholt ...................................33 Business Office Martha Lubaroff ..............................37 Personnel and Staff Development Elizabeth Nichols ............................41 Technical Services Barbara Black .................................45 FY2001 ANNUAL REPORT TABLE OF CONTENTS PAGE 2 PAGE SECTION II - APPENDICES STATISTICAL SUMMARIES IOWA CITY PUBLIC LIBRARY FACT SHEET ....................................................................49 MATERIALS ADDED AND COLLECTION GROWTH - FY01 ........................................... 50 PERSONNEL RESOURCES, FY97-01 ...............................................................................51 LIBRARY SERVICES, FY01 COMPARED TQ FY00 ..........................................................52 CIRCULATION BY TYPE AND FORMAT, FY01 .................................................................57 CARDHOLDERS BY PLACE OF RESIDENCE, JULY, 2001 .............................................59 GROUPS USING MEETING ROOMS IN FY01 ..................................................................61 FINANCIAL REPORTS RECEIPTS AND EXPENDITURES BY FUND, FY01 .........................................................63 EXPENDITURES FOR LIBRARY MATERIALS, FY97-FY01 ............................................. 65 FUND RAISING SUMMARY, FY83, FY01 ..........................................................................67 LIBRARY INCOME FROM FUND RAISING, FY83, FY01 ..................................................68 STAFF ROSTER, JUNE, 2001 ..................................................................................................69 CONTINUING EDUCATION, FY01 ...........................................................................................71 FY01 ANNUAL REPORT TO THE STATE LIBRARY COMMISSION ..................................... 73 DIRECTOR'S ANNUAL REPORT The first year of a new strategic plan is always a time for new beginnings. The needs discussed and prioritized nearly two years before take on real meaning as implementation begins. We have worked hard over twenty years of planning to accomplish our major goals and this year we upheld the tradition. The first objective of the first goal of the new plan is "Expand the main library to a size adequate to serve the community." On November 7, 2000 Iowa City voters approved an $18.4 million referendum providing the essential funding to move ahead with expansion plans. Consid- erable progress was also made on other strategic plan goals focusing on collections, programs, community relations, accessibility and service. In addition, a user survey showed that staff courtesy was the number one ranked item in a list of things we do well, and we managed to set an all time high for circulation. I consider these items huge compliments from the community at a time when much of our attention is focused on a building project and the current facility is growing more crowded and less appealing month by month. BUILDING Hours and hours of effort have gone into our building project this year. Pdor to the referendum vote our advocacy groups--the Library Board and the election committee, Citizens for Library Expan- sion--sought every forum possible to inform citizens of the Library's space needs. Last year, the Board worked with City Council to sift through 14 different expansion options, chose one and set a referendum date. This year they held office hours and propared informational materials. The elec- tion committee advocated a positive vote at every local service group and PTA that would have them, as well as in the UI Homecoming parade and on a television "debate" sponsored by the League of Women Voters. The 67.5 percent YES vote on November 7 is proof of the efforts of these folks. The basic design concepts had been decided prior to the referendum in order to describe the project and estimate a budget. But with funding approval, the hard part of negotiating contracts and beginning a nine-month process of design development and producing construction drawings began. We continued to work with Engberg Anderson Design Partnership from Milwaukee. Our design team consists of Joe Huberty, Dan Kabara, and Nicole Woods. They have visited the library regularly, meeting with staff and Library Board. The core staff at architect meetings have been Susan Craig, Liz Nichols, Ed Arensdorf, Barb Black, Maeve Clark, Larry Eckholt, Debb Green, Heidi Lauritzen, Kara Logsden, Martha Lubaroff, and Hal Penick. The architects also met at least once with each department and, as revised plans came in, they were posted regularly so staff could review changes and suggest further changes. I appreciate the time everyone has taken from their already demanding schedules to study and comment on the designs. The building will be the best we can make it with the budget and space we have. The staff has insight into why decisions were made and what the tradeoffs were. There is much work to be done on issues that don't involve the actual design of the building, and we have also been working very hard on some "unbuilding" building issues. The Board addressed parking, a perennial concern of library users. Their request for angle parking on Linn St.--when that streetscape is torn out and replaced---was approved, but a requested commitment to keep lot 64-1A as surface parking was not approved. The City Council chose to market the property but has included encouragement for the developer to consider a public parking component in their project. The Council also asked the Parking Director to configure the Dubuque Street Ramp to allow short-term parking on the lower level. Community concem over the preservation of a mural in the Lenoch & Cilek Building (slated for demolition as part of our project) prompted the Board to appoint several members to work with Liz Nichols and some community representatives to look at options. Their recommendation to re- store, photo-document and eventually dismantle and frame major scenes from the mural was adopted by the Board. TheLibrary'sArtCommitteewasjoinedbymyselfandaboardmemberto inventory the Library's permanent art collection and eventually make recommendations on the art currently owned as well as identify new pieces for the expanded building. One "unbuilding" issue which will affect the actual building considerably is the success of our "Reaching for New Heights," fundraising campaign launched this spring with co-chairs Ellen Buchanan and Chuck Huss. Long time supporters John and Ellen Buchanan's pledge of $500,000 launched efforts to raise $1.5 million to furnish and equip the building and $2 million to expand the endowment fund and provide ongoing financial support. Many behind the scenes contacts have been made and several grants written. Plans are underway for a kickoff for the public phase of the campaign this fall. OTHER GOALS The building project demanded a great deal of time and attention, but routine library business continued as well. Service enhancements continue, often made possible by new or improved technology. We added telephone notification of reserves to our popular email notification and began accepting credit cards for purchases and payment of bills. Use of our web site is growing phenomenally, and total remote access to the library catalog more than doubled this year. The catalog itself was improved with a software upgrade that enhanced keyword searching. Part of the increased web site use is coming from people taking advantage of our new service accepting information questions online. Programming continued at a high level this year as well with increases in both the number of and attendance at library programs, Our programming partnerships with community groups included the Senior Center, Hancher Auditorium. AM Rotary, Project GREEN, the Iowa Women's Founda- tion, and the Women's Resource and Action Center. The new Book Babies program completed four different month-long series involving twenty babies and parents in four programs each. We haveastandingwaitinglistforthispopularadditiontoourchildren'sprogramming UseofthelCN Room increased with 112 community ICN sessions and 64 regular meetings. The local access cable channel survey showed good support for The Library Channel and confirmed the long stand- ing program priorities of information about the library and reading, and children's and local history programming as well as meetings originating in our meeting room. USERSURVEY We received a good indicator of overall community support with the referendum vote in Novem- ber, but in March we got specific with a user survey handed out to people entering the building. When the 680 returns were tallied we had some interesting information. On a scale of 1-6, ranging from completely dissatisfied to completely satisfied, over 80 percent of respondents rated the library a 5 or a 6. The single item receiving highest ranking was staff courtesy. The book collec- tions, circulation services, Internet access and convenient location also ranked very high. The only consistent low ranking was parking. Thirty-six percent of those responding gave parking a 1 or 2, by far the lowest ranking of any item listed. People were also offered an opportunity to rank possible improvements to library service. In- creased Sunday and Friday evening hours were the top vote getters, e-books was the loser, The Section I - Reports possibility of an eastside branch received more support (29.2 percent) than a west side branch (23.7 percent). We also developed an online survey for users of our Web site, which did not get enough information to make statistically valid conclusions but did offer some good feedback. MORE TO COME The energy released by a successful referendum vote is still being felt by the library staff and enthusiastic library users who are all getting impatient to see some tangible results. It's a longer process than any of us would like it to be, but buildings this complicated can't be designed or built in a short term. We are starting to use the phrase, "Opening the Door in 2004" to acknowledge the calendar for our building project. It will be interesting to see it become a reality. And while that happens we will continue the "routine" business we're in of trying to be "the best choice for infor- mation, quality collections, outstanding programs and exceptional service." Susan Craig, Library Director BOARD OF LIBRARY TRUSTEES GENERAL RESPONSIBILITIES The Board of Trustees of the Public Library is a semi-autonomous body of nine persons empow- ered by state law and city ordinance to act as the governing body of the library. The Board's specific list of legal responsibilities includes: determining the goals and objectives of the Library in order to plan and carry out library services; determining and adopting written policies to govern all aspects of the operation of the Library; preparing an annual budget and having exclusive control of all rhonies appropriated by the City Council and the Johnson County Board of Supervisors or given to the library through gifts, bequests, contracts, grants or awards; employing a competent staff to administer its policies and carry out its programs. The Board is also an arm of City Government with members appointed by the City Council and its principal operating funds approved by the City Council. The Board therefore seeks at all times to work in harmony with City policies in all areas that do not conflict with its statutory powers. ACCOMPLISHMENTS FOR FISCAL YEAR 2001 1. Passed a library referendum, signed architectural services contract, reviewed designs for building renovation and expansion. 2. Solicited public input through public forums and scheduled "Board Office Hours." User survey conducted in Apdl. 3. Supported Friends Foundation in efforts to raise $3.5 million. All Board members centdbuted or pledged to the campaign and most served on a campaign committee. Approved matching of staff gifts for undesignated gift funds to support campaign. 4. AppointedtwoBoardmemberstoacommitteetostudyoptionsforpreservationofthemuralin the Lenoch & Cilek Building. Approved their recommendation to photo document and then salvage scene for framing. 5. Advocated for improvements in parking for library users by including funding for Park 'n Read, Ride 'n Read in FY02 budget, requesting angle parking on Linn Street, and supporting ongoing need for library parking on 64-1A when it is developed. 6. Updated process for director evaluation. 7. Reviewed orientation process for new Board members. 8. Submitted a budget request based on planning priorities and staffing needs of expanded building. 9. Reviewed policies: Finance, Copyright, Media Use, Policy Making & Review, Membership in Professional Organizations. 10. Approved revised labor agreement. GOALS FOR FISCAL YEAR 2002 1. Complete I~uilding designs, award contracts and monitor progress of building expansion and renovation. Keep the public informed regarding progress and status of the building project. 2. Advocate for parking needs of library users including review of proposals for development of lot 64-1A and continued discussion with city council and staff regarding options that will improve access to the library. 3. Support Friends Foundation fundraising efforts. 4, Maintain high quality of public service under challenging physical conditions of a construc- tion zone. 5. Solicit community input on options for satellite services. 6. Become informed about new Library Service Areas and funding issues at the state level. 7. Recommend a FY03 budget based on strategic plan and building construction. 8. Review library polices as needed. 9. Welcome and mentor three new board members. BOARD MEMBERS Mark Martin, President Winston Barclay Linda Dellsperger Mary McMurray Shaner Magalh~es Lisa Parker Linda Prybil Jesse Singerman Jim Swaim Department Annual Reports Public Services 7 CHILDREN'S SERVICES ANNUAL REPORT HIGHLIGHTS Successful referendum allows design of best possible Children's Room in new building - awesome! Harry Potter summer reading party magical. Popular Book Babies sedes completes first full year. Clifford the (really) Big Red Dog comes to live at entry to Children's Room. STAFF AND TRAINING Children's Room staffing continued to change with the resignation of Sara Glenn. Andrea Clinkenbeard was hired in March for the Library Assistant II position shared by Children's and Technical Services. Katherine Habley celebrated her tenth anniversary as an employee. Elise Shin was hired as the summer reading program aide. Julia Blair, Sara Glenn, James O'Gorman, and Deanne Wortman served as CR substitute librarians. In addition, James and Shana Stuart were practicum students in the fall. A new CR intern position was developed for library school students interested in part-time children's services experience, which will be filled in September. CR staff served on committees working on technology developments and the ICPL web page, safety, public relations, volunteer recognition, collection development, GroupWise training, intel- lectual freedom, and In-service Day. Shalar Brown served as treasurer for the Staff Association. Katherine worked with CAVS staff on Poetry Month. Debb and Debbie continued to serve on citywide event groups such as the executive board of Iowa Arts Festival and planning group for Winter Carnival. Staff attended the American Library Association conference and Innovative Interfaces annual meet- ing. They also attended the Festival of Books for Young People, KidsFirst Conference, Heartland Author Festival, Caroline Feller Baur Creative Programming Workshop, and several regional li- brary workshops Besides taking continuing education and training, several personally taught children's services workshops for regional libraries and the UI Library School. We are grateful to have such skilled knowledgeable staff. FACILITY AND COLLECTIONS The predominant theme for the department was dealing with overcrowded shelves and facilities while helping create building plans that provide the necessary solution. Hours of staff and man- agement time were spent in architect meetings - with exciting potential and results. Debb and Sara travelec~ to see new library buildings in Hennepin County and Rochester, Minnesota, Schaumburg Des Plalnes, and Downers Grove, Illinois, and Urbandale in Central Iowa. While plans are not yet complete, we will remember FY01 as the year we added thoughts, hopes, and dreams together to create an active, exciting design for children's services in an expanded library building for Iowa City Shelving, seahng and staff areas are at capacity in the Children's Room. Most materials fit except during low circulation periods. Rearrangemerit of collections and addition of more shelving was done in FY99 - this combined with increased juvenile circulation kept things manageable. No furnishings were added during FY02, but a 48" tall "Clifford the Big Red Dog" stuffed character was purchased for the entry with a Friends Foundation gift. A large, soft tugboat "chair" was added to the play corner. ICPL was given three large "Paint The Town" original art panels by Hancher for display and use at children's events. Circulation of children's collection rose by 3.7% overall to 353,664 - both print and nonprint areas increased in use. Even with a slowdown in Harry Potter demand, collections such as juvenile fiction, easy, multimedia, video, and storytime kits saw significant increases while circulating toys, magazines, and board books decreased. Contingency funds were allocated to juvenile multime- dia, nonfiction, fiction, books on tape, readers, and toys for special development projects. Children's selectors prepared four collection plans and served on committees to plan additional DVD and CD book collections. They developed three Gazette book columns, plus several Off the Shelf pro- grams, a Community Reading Month book talk, and an interview with Laura Kvasnosky (an picture book author) for Channel 10. INFORMATION AND CUSTOMER SERVICE We were pleased with the results of a community survey done in March that listed staff courtesy as what the Library did best and the children's book collection as the second best feature. Know- ing our users value ICPL's user-friendly atmosphere, excellent staff, and services for all ages makes it important to carry on with what works well and seek improvements whenever possible. Children's reference questions answered dropped slightly (2%) - in-house and community ques- tions declined while telephone questions rose 10%. CR reference staff report that work demands have increased substantially since two children's multimedia and Intemet computers were added. At busy times, patrons may wait for desk help if reference staff leave to deal with these computers. Multimedia and Internet use increased by over 12% and there were 3,334 Iog-ons with staff assis- tance (compared to 1,346 uses of children's video and audio equipment.) Currently, it takes significant staff time to manually register, log on and off, and "trouble shoot" problems with children's computers and we will have eight children's stations in the new facility. We look forward to im- proved efficiency with a Pharos system for patron computer registration. There were two children's computer club programs and two homeschool tours done to feature children's Internet sites and how to use the web safely. Children's staff also made arrangements for an adult program during the Intellectual Freedom Festival about computer filtedng by Brian Davis of Cedar Rapids Public Library. PROGRAMMING Staff planned 462 children's programs, tours, and speeches for 24,354 people. Program numbers were up with a 7.3% increase in attendance. Attendance at in-house story times declined slightly and requests for children's tours decreased by 30%. Both the numbers of and attendance at special events and outreach programs rose. There was a 20% increase in school-age program audiences (in keeping with a strategic plan objective to increase programs of interest for third through sixth graders.) The Children's Room is quite the lively little place during those mornings, weekends, and school vacation days when area families and kids turn out for Library programs. Dial-A-Story had 3,738 calls. There were many interesting and creative events offered. Book Babies completed its first full year with four different month-long series attended by approximately 400 babies and parents - the series is so popular that it always has a waiting list. Staff increased school-age specials offered during the school year and summer break. Examples include a chess tournament, "Cabin Fever" winter special, "Girl Power' workshop for Gid Scouts, ceramic arts with Fired Up Iowa City, poetry writing workshop, "Book Explorers" summer discussion group, "Get Excited About Science" day, and more. Popo's Puppet Festival attracted over 1,000 people, although co-sponsorship of Young Puppeteers Festival ended this spdng when Eulenspiegel Puppet Theatre chose to move it to West Liberty. Our Children's Day and Art City for Iowa Arts Festival became an even larger event when joined by the Global Village, a collection of international activities for children. Summer reading programs included Cosmic Connections at Your Library in 2000 and Reading Road Trip in 2001. Harry Potter and a gift of the Friends Foundation made it possible to have two wonderful summer reading parties attended by over 400 people - a fantasy come true (no pun intended.) Several 4C's outreach workshops on reading aloud and storytelling were done for home care proyiders, PUBLICATIONS AND DISPLAYS CR displays included model trains, Chinese artifacts, archeology, rhinoceros figures, toy robots, dinosaurs, food and nutrition, Children's Day examples, and summer reading fun. Children's book lists developed in FY01 included: 2001 Iowa Children's Choice, Newbery and Caldecott Awards, Summer Reading, Best Children's Books of 2000, Role Free/Non Sexist Children's Books, Transitional Fiction, Diaries & Journals, Adventure, Cat Stories, Sports, Dog Stories, Horse Novels, Short Stories, and six Story Time Starters. There were four brochures developed for distribution through elementary schools in the Iowa City Community School District. CONCLUSION It was a very full year for ICPL and Children's Services - one that gave staff and users renewed hope for the future. As we try to do our best in the current worn but well-loved facility, we look forward to making Iowa City's wish for a new public library building and children's department a true reality! Debb P. Green Children's Services Coordinator Children's Services Staff: Front, Debb Green. (Left side top to bottom) Shalar Brown, Elise Shin, :,~., Katherine Habley, Debbie ::.~,~..' ~: Dunn. (Right side top to bottom) Andrea ; "" Clinkenbeard, Craig Johnson, Nancy Holland. CIRCULATION DEPARTMENT ANNUAL REPORT HIGHLIGHTS Telephone Notification Implemented Credit and Debit Cards Accepted Claimed-Returned Rate Studied Collection Agency Request for Proposal Issued PERSONNEL After a couple of personnel changes in July, the Circulation staff achieved a level of stability it has not seen for several years. James Armbrust, our 30-hour Public Services Clerk, resigned in July to return to school full time. Bill Reese, who had been in our 20-hour position, took James's place, and we hired Mary O'Malley for the vacated 20-hour job. Mary worked previously as both a Circulation Page and the Summer Reading Program Aide in the Children's Room, and has been a great addition to the permanent staff. For the first time ever, all permanent Circulation staff have a desk to call their own. Most of the space formedy used for Systems staging was emptied out to make room for four desks and two computer workstations. Having all Circulation staff near the Department's service area and not living out of a basket has been a very positive change. Some Systems equipment, and Circulation's TNS and telephone renewal computers share the crowded, but welcomed, space. CIRCULATION STATISTICS For the first time in three years, circulation of library materials has increased. The margin of increase, 4.5%, consists of 50,000 more circulations than last year. Some of that increase is represented by renewals, which now may be done by patrons themselves via the World Wide Web or our 24-hour automated phone renewal system. The number of holds (reserves) placed is another function that has increased dramatically, due to the ease with which patrons now can place their own holds. After a slight decrease in the number of holds placed in FY99, there was an increase of 11% in FY00, and a further large increase this year of 22%. Such an increase has required more time from the Circulation staff to process the holds and a search for adequate space to store the items that are awaiting pickup. TELEPHONE NOTIFICATION SYSTEM (TNS) Notification by telephone of holds ready for pickup was implemented in November. TNS is an automated phone program that links to the Innovative Interfaces automation system. The re- corded message, in the voice of Ron Prosser, tells patrons an item is ready for pickup and how long it will be held. Appreximately41% of our hold notices are being "sent" by telephone, saving postage and paper costs. Patrons may choose from three methods of notification: E-mail, phone or a mailed print notice. Offering several options is good for patrons who can choose the method that best suits them, but it also has increased the complexity of the task and required that the staff learn complicated and more time-consuming procedures. CLAIMED-RETURNED RATE STUDY The Circulation staff conducted a study to identify the cause of our high claimed-returned rate. That rate had nearly doubled since May 1999, when the Innovative Interfaces system was in- stalled. For one week in April, all matedais were checked in twice, tracked by location of checkin, level of staff employed, and type of material. No definitive cause emerged to explain the errors, although more errors did come from congested areas for checkin (Siberia and Checkin1 worksta- tions) and the experience of the worker appeared to be a factor. The ability of patrons to view their own record and for staff to call patrons' attention to overdue items, also has led to an earlier awareness of checkin errors. The not-checked-in rate during the study was 0.57%, which is comparable to our claimed-return rate. The percentage rate is quite low, but is nevertheless a disturbing occurrence for patrons. The larger and more efficient checkin area planned for the expanded building should help lower the rate even further. CREDIT AND DEBIT CARDS The ability to pay library fines and fees by credit and debit cards was introduced in May. One card terminal was purchased, internal accounting procedures were developed, and staff were trained by Iowa State Bank representatives. Patrons can pay library fines, replacement charges for lost materials, fee card charges or buy a new library bag with Visa or MasterCard charge and debit cards. They have been used regularly since the first day the service was offered. COLLECTION AGENCY REQUEST FOR PROPOSAL Requests for proposals were sent to four collection agencies, with only two responses received. Negotiations began with Unique Management Services to replace collection services from the defunct CIC agency. Innovative Interface's collection agency module was reviewed, and it was determined that it did not provide enough efficiency to be worth the expense, SHELVING CHANGES Two shelving units were added to the Movie Video collection, necessitating a shift of all movie videos. A larger shelving unit was put in place for the recently returned videos, and the new DVD collection was shelved one side of it. New bookends were purchased to provide additional stability on selected shelves in the nonfiction collections in the Children's Room and in the adult stacks. The bookends are placed midway down the shelf to hold up large books, and function to keep the shelves neater and the books in proper order. BUILDING EXPANSION PLANS The Circulation staff reviewed plans at several staff meetings, and met directly with the architects once to specify departmental needs, Heidi Lauritzen, Ron Prosser, Terri Byers, Larry Parks, Valeria Schnor and Bill Reese went on one or more library building tours to get ideas and observe how circulation equipment works in other sites. LIBRARY AUTOMATION SYSTEM Testing new versions of the circulation module of the Innovative interfaces automation system continues. The staff learned the changes and reported problems in Updates C and D, and then were "early implementers" of Release 2001. Early implementation requires patience as bugs in the new release get worked out. Some of the new features in the release, such as removing the patron name on the date due slip, were welcomed. The staff also recommended enhancements to the circulation module, through the national user's group for the system. Eleven enhancements were submitted, and at least three will be imple- mented, either in Release 2001 or Release 2002. COMINGS AND GOINGS Arrivals Departures Peter Birk James Armbrust Alyssa Bowman Heidi Atkins Amanda Friesenberg Hayley Barker Matthew Goolsby Peter Birk Dustin Kelly Nathan Erickson Jennifer Marshall Duncan Bill Friedman Amber Miller Jeff Jacobson Brandi Miller Amber Miller David Moore Brandi Miller Josh Pearson Rebecca Schmidt Eileen Shin Eileen Shin Beth Thenhaus Denise Volwiler Denise Volwiler Heidi Lauritzen Circulation Services Coordinator 14 Circulation Services Staff: (Front row from left) Bonnie Larsen-Dooley, Mary O'Malley, Rebecca Kassler, Beth Daly, Wendy Weidlein. (Second row to right) Amanda Friesenborg, Terri Byers, Bill Reese, Deb Wyjack, Ron Prosser, Larry Parks, Mary Estle-Smith, Heidi Lauritzen, Liz Nichols. COMMUNITY AND AUDIOVISUAL SERVICES ANNUAL REPORT HIGHLIGHTS DVD Collection introduced with DVD viewing station and circulating DVD player ICPL debuts paid advertising on AT&T Broadband Cable channels The Library Channel equipment upgrade to DVD sets the stage for archiving historical programs Changes in Jail Library Services Active adult program schedule CAVS DEPARTMENT SUPPORTS BUILDING EXPANSION EFFORTS - A MORE SPACE ODYSSEY The CAVS Department supported the Library's expansion plans - both before and after the bond referendum - in many ways. Displays were created for the Lobby to introduce patrons to the building plans and information packets were created for the public input sessions. A "Thank You Iowa City" display premiered the day after the successful referendum. CAVS staff continue to support expansion efforts by displaying updated building plans in the Library, creating a display for the Lenoch and Cilek building window that includes building plans and a timeline for construction, and working as a team to identify equipment, meeting room, display, Help Desk, staff work space, and other needs for the new building. AUDIOVISUAL MATERIALS Thirty nine percent of the total ICPL circulation is AV material. In an effort to maintain the physical quality of the collection, CAVS staff oversees inspection, cleaning, and repair of AV materials and equipment. To keep up with inspecting videotapes we actively recruited and trained volunteers to clean and inspect videotapes, resulting in a 16.2% increase in this activity. There was a 20.3% increase in the number of AV materials repaired, due in part to extra hours worked by Charlie Koenigsaecker to catch up on a repair backlog. The CAVS Department added a DVD viewing station in conjunction with the new DVD collection, as well as a circulating DVD player that can be checked out overnight. Total use of viewing stations increased by 7% this fiscal year. We are monitoring use of the new DVD viewing station and may recommend that a second station be added in FY02. AUDIO VISUAL SERVICES AND THE LIBRARY CHANNEL In March 2000, the City of Iowa City Telecommunications Commission commissioned the University of Iowa Social Sciences Institute to conduct a survey of Local Cable Access Television viewership in the Iowa City area. Results of the survey were very encouraging for The Library Channel. Cable 'IV subscribers in the Iowa City area are familiar with The Library Channel and approved of the various types of programming on the channel. When queried, viewers desired more programming for children, local history programming and more information about the Library's collections and services. These suggestions were incorporated into the Library's strategic plan and have guided decisions made about Library Channel programming. The Iowa City Public Library joined the cable generation by purchasing paid advertising on our local AT&T Broadband television channels. The first "commercial" debuted in early June with the theme "Kids Who Read Succeed" promoting summertime reading and visits to the Library. With little lead-time CAVS staff oversaw planning, taping, production and editing of the commercial. It was a delightful success and we received a lot of positive feedback from cable television viewers. We look forward to three additional commercials in FY02. A DVD burner was added to our digital editing equipment. This enables saving programs to the DVD format giving us higher resolution for greater technical quality. The DVD burner also facili- tates archive of video and photographs on high capacity 4.7 gigabyte discs. A DVD player was added to the cable channel's automated playback system to play DVD's created with the digital editing system. With this equipment staff will create a permanent archive of many of the local history programs viewed on The Library Channel. These include all of Irving B. Weber's historical bus tours as well as Ellen Buchanan's TeliMe Your Story and One of a Kind. OUTREACH AND SERVICES FOR SPECIAL NEEDS USERS The Outreach Services department was very busy this year and one new outreach site was estab- lished. Dona Smith visited 1 '1 of the 15 sites this spring to meet with staff, determine needs and assure continued quality library services to their clients. The feedback from the outreach site staff was very positive and we have a better sense of their populations served and individual needs. Our staff has also shared information about Library services and the Homebound Program with outreach sites' staff and patrons with populations aged 55 and above. In total we added 6,134 items and loaned 753 items to outreach collections. Homework collections were purchased for Broadway and Pheasant Ridge Neighborhood Centers at the end of the fiscal year. In December staff at the Johnson County Jail decided to close the Jail Library because of space issues at the Jail. In addition, Jail staff clarified the types and levels of services that inmates could receive. The Jail Library's closing had a great impact on services provided by ICPL staff to in- mates and requests for materials and information services for inmates have increased dramati- cally. There is great concern about the impact this change has on CAVS staff time and we are monitoring Jail requests weekly to keep the workload manageable. The number of inmates served increased by 59% to 2,041. The number of items loaned increased by 90% to 5,247 and the number of questions answered for inmates by Information Desk staff increased by 5,022% to 1,639 questions. PROGRAMS AND TOURS FY01 was a very busy year for programs and tours. We assessed the programs that we sponsor and co-sponsor to identify both our niche in the community and what works best for the Library's venue. In our greatest programming efforts - Intellectual Freedom Festival and National Poetry Month - we concentrated on events of broad interest to many people, topics of current concern, and events that proved successful in the past. We also determined that co-sponsored programs are most effective - especially when we co-sponsor with an organization that has a dedicated audience. Finally, we recognized that book discussions are most effective when an author leads the discussion. Because we have a plethora of local authors to choose from, we have the oppor- tunity to invite many of them to lead book discussions. Chris Offutt and Ethan Canin from the Iowa Writer's Workshop both led book discussions. One highlight of the year was the Women and Money series co-sponsored by ICPL, the Iowa Women's Foundation, and the Women's Resource and Action Center. It was so successful that a second year of programs is planned. We are delighted with this partnership and appreciate work- ing with the Information Services Department to deliver these programs. Project Green co-spon- sored a wonderful Second Sunday Garden Series. Overall the Library sponsored 26 and co- sponsored 30 adult programs on a wide variety of topics and attendance at all programs was up 25% to 2,562. Most programs were cablecast live, and later edited to provide new programs for The Library Channel. FY01 was an active year for tours. Staff led 41 tours and hosted junior high and high school students for Groundhog Job Shadow Day, Student Government Day, and Iowa City Youth Summit Day. The Library hosted a booth with the Public Libraries of Johnson County at the Johnson County Fair and also participated in Southeast Junior High's Career Fair. Another highlight was the Carol Spaziani Intellectual Freedom Festival in September and October 2000. Dale Ross, Chairperson of the Iowa Commission of Libraries started the festival with a lively program entitled "Eternal Vigilance." This was followed by Cedar Rapids Public Library's Assistant Director, Bryan Davis, who gave an interesting and timely program about Intemet filtering and summarized his research on filters and their effectiveness. ICPL Librarians Jeanette Carter and Kara Logsden, discussed banned books and Barbara Mack, Attorney and Associate Professor of journalism and Communication at Iowa State University, discussed Intellectual Freedom in the Digital Age. "Poetry in Motion 2001 ," a month-long series of programs, displays, and activities celebrating National Poetry Month, was a tremendous success. Participants in the University of Iowa Creative Wdting Program read their personal poetry at a brown bag lunch while community members and Library staff read either favorite or odginal poems at a separate lunch. Once again posters with poetry from the Poetry Workshops are traveling the streets of Iowa City on the transit busses. The highlight of the events was a dance performed by Terpischcore School of Dance and dance in- spired by Marvin Bell's poetry performed by Travelers Dance Company - Angle Hayes (Director), Mark McCusker, Judith Keefe, and Nora Marcos. ICPL and Hancher Auditorium worked together again to present two programs, led by Professors at the University of Iowa, related to the musical Ragtime performed at Hancher. John Muriello led a discussion of the musical aspects of Ragtime. Allen Steinberg, Bluford Adams, and Corey Creekmur talked about the historical, literary, and cultural aspects of Ragtime. The Town's Read- ing Book Discussion group changed its focus this year with authors from the University of Iowa Writer's Workshop leading the discussions. The annual Community Reading Month Booktalk Lunch programs, offered in partnership with Hills Bank and Trust Company, were once again delightful and fun drawing over 600 people to the Library - surpassing last year's attendance by more than 100. MEETING ROOMS AND DISPLAYS Public need for meeting rooms continues to be strong. After last year's 20% increase in meeting room use there was an 8% decline this year; however, attendance at meetings increased by 11.4%. The Iowa Communications Network (ICN) Classroom (Meeting Room D) continues to be heavily used with 112 ICN sessions, 64 public meetings, 122 staff meetings and 59 ICPL training sessions hosted in this room. In June a community group hosted ICPL's first state-wide ICN meeting. Although turn-out was low we hope that additional non-profit organizations choose to use the ICN as a way to host state-wide meetings. There were 68 total displays in the building in FY01, a 5.9% increase over FY00. Many library displays were created to highlight materials from ICPL's collections while others were created for Irving Weber Day, Poetry in Motion, and Intellectual Freedom Festival. Sara Brown created a special birthday cake to celebrate Irving B. Weber's 100th birthday. The cake was displayed at the Johnson County Fair, in the Library near the Circulation Desk, and downtown in front of the Englert Theatre during Irving Weber Day. The cake looked absolutely delicious - but many people were disappointed to find that it was made of foam core and spackling! STAFF There were several staff changes in the CAVS Department. Jean Hagen resigned in March after nine faithful years providing outreach and jail library services, Dona Smith began working in this position in Apdl after working in Technical Services as a processor, The CAVS Aide job rotated between Jack Peppie, Liz Rollsmeier, and Natalie Brown. Jack and Liz started the year in the CAVS Aide job. Jack left in the fall to student teach and Natalie moved from Program Aid to CAVS Aid. When Liz left in February to devote more time to school, Jack returned. In May, Natalie resigned to pursue graduate studies in Library Science at the University of Wisconsin and Liz returned. CAVS staff continues to participate in many interdepartmental and inter-city committees and orga- nizations. These include Inservice Day Committee, Public Relations Committee, Safety Commit- tee, Intellectual Freedom Festival, Volunteer Recognition Committee, Technology Committee, Irv- ing Weber Day Planning, Community Television Group, Health Info Iowa Advisory Council, ICN Region 10 Regional Telecommunications Council, and ICN Administrative Telecommunications Advisory Council. In addition, staff attended numerous continuing education workshops and en- richment activities, including Microsoft Access, Health Info Iowa, and GroupWise training. Kara Logsden was appointed to the National Network of Libraries of Medicine-Greater Midwest Region's Consumer Health Advisory Council. Maureen Delaney celebrated 10 years of permanent employment at ICPL and was recognized for her years of service at the Staff Inservice Day in December. FY01 was a busy and productive year for the Community and Audiovisual Services Department. As a team we look forward to the next fiscal year and preparations for building expansion. Kara Logsden Community and Audiovisual Services Coordinator Community & Audio Visual Services Staff: (Front row from left) Natalie Brown, Maureen Detaney, Kara Logsden, Sam Brown, Beth Fisher. (Second mw from left) Dona Smith, Jack Peppie, Charlie Koenigsaecker, Todd Leach. INFORMATION SERVICES ANNUAL REPORT HIGHLIGHTS Debuted a new online service, Ask a Reference Question, which is available 24 hours a day. Stationed a Library staff member, from either Children's or Information Services, on the second floor as a roving librarian to assist the public in finding materials. Added NoveList, an online guide to fiction. NoveList is accessible through the Library's webpage in-house and remotely for ICPL cardholders. TECHNOLOGY Technology and service joined together this year with the end result the ability for the public to ask Information staff a question by clicking on Ask a Reference Question from the Library's homepage. Systems staff deserves hearty applause for all for the assistance they gave in bdnging this service online. During the first five months of the service an average of 18 questions were answered a month, with the use increasing each month. Most questions came from outside Iowa City and were from people searching for Iowa City or Johnson County information, often genealogical in nature or news stories from local papers. Information Services also benefited from the Internal Revenue Services' greater use of technol- ogy. This year's distribution of tax forms went smoothly. Much credit goes to the IRS for making their webpage easier to use and adding more servers to their system so that libraries and the public could more easily find the information they needed. While the Library distributed 14.8% fewer tax forms this year staff certainly assisted the public in using the IRS website or directing the public to the website many times each day. MATERIALS NoveList, an online guide to finding fiction, was added this year. While the product could be improved it is a step forward in offedng online readers' advisory service. It is available to both in- house and remote users. The remote use of subscription databases saw a drop in use from last year. Better promotion of the products may be the solution to increasing use of these valuable and expensive products. NewsBank, the producer of the Des Moines Register CD-ROM product, negotiated a contract with Gannett, the publisher of both the Iowa City Press Citizen and the Des Moines Register, for the exclusive rights to offer the on-line product. This is both positive and negative for the Library. The Library currently subscribes to the Gazette online through NewsBank. Therefore the seamh en- gine for the Des Moines Register and the Iowa City Press Citizen will be familiar to users. However, there are several drawbacks: the Des Moines Register was part of the Library's sub- scription to ProQuest. An online, full-text database, ProQuest had a far superior search engine and offered the Des Moines Register for a much longer period of time. ProQuest also allowed users to search the newspaper remotely. The 2000 Census results are being released to the public and Census has greatly improved its website and designed a special product, the American FactFinder, to assist the public. The improved website will be invaluable as the Census, as well as many other government agencies, has made the decision to provide fewer and fewer paper documents to its users. The State Library of Iowa added a powerful website, Healthlnfolowa, to which the Library has linked, that provides useful health information to the public and librarians. Pdnt materials continue to be added to the collection. Standing orders are the foundation of the reference collection, although serious thought has been given to reducing or eliminating some of the financial materials. Much of the financial information our users are looking for can be found on the Intemet, making the need to subscribe to the package of print services from Standard and Poors less necessary. Another area where print materials may be reduced in the future is material about books and authors. Long runs of books such as Contemporary Authors and Contempo- rary Literary Criticism are valuable but consume much needed space. When Gale, the com- pany that produces these materials, develops an online site that is reasonably pricedand easy to use, the Library will reevaluate the need to keep the print materials. This year saw the removal of the kiosk from the Sycamore Mall when the mall was sold to new owners. A grant for the State Library of Iowa brought the kiosk, a stand-alone computer station providing library and community information, to Iowa City in 1999. The idea of the kiosk was a great one. but its producer, the PIK Company, did not provide the best support, and its loss will not be significant. SERVICES As mentioned above in Technology, Information Services now accepts referonce questions from the public via the Library's homepage. This exciting new service is taking off, especially for people who live in other parts of the United States. Often users are searching for information on Iowa City or Johnson County. Ninety-two questions were answered in the five months the service was avail- able. Another new service added several hours per weekday this year was a roving librarian. A staff member, either from Information Services or the Children's Department, was stationed at a desk on the second floor to assist the public. Information Services assisted 770 people on the second floor since the service started in September. A full year of answering questions for inmates of the Johnson County Jail yielded a total of 1,639 requests completed. A total of 58,952 questions were answered for the year. While this was a decrease of 1.1%, it was much smaller than last year's decrease of 5.8%. The smaller drop can easily be attributed to the new services of Ask a Reference Question Online, roving and answering questions for jail in- mates, proving that if you can't get the user to the library, (or the first floor information desk), get the library service to the user. Planning for the new building grew in importance this year, with much meeting time devoted to reviewing plans for the second floor layout of equipment, stacks and service desks, as well as looking at the building as a whole. Discussion of staff areas was also important as well as review of the plans for the phasing of moves from the current building, to the new building during the remodel of the old building and then the final move into new quarters. The use of the REFNET and the Web corral continues to grow and in the coming year we can look fonNard to the installation of Pharos, software that will allow booking of individual computers for a set period of time. This will help regulate use and assure a more equitable use of resources. World Wide Web classes were offered again with over 100 enrolled. All Information Services staff received training on Electric Library and FirstSearch and Healthlnfolowa from the State Library and in ReferenceUSA for a company representative. A number of staff members took advantage of additional training in Access, Word and Excel. Sev- eral staff members attended the Iowa Library Association annual meeting and one staff member attended the American Library Association annual meeting. PERSONNEL Stevie Andrew, a long time Information and Technical Services Librarian, resigned to relocate to New Haven with her family. Ardis Sillick, a substitute librarian, was hired to fill the position. Two new substitute librarians were hired; Arron Wings, a librarian at the Iowa City Kirkwood campus and Kate Hess, a part-time librarian at Cornell College. The Information Page staff had fewer turnovers than in previous years. Joseph Mizelle returned and Phillip Miller, Melody Dvorak, Lisa Devine and Sarah Masengarb were also added to the staff. C. Jane Vogt, Ryan Sehr, Sarah Masengarb, and Kristin Owens all resigned. John Hiett took over the leadership of the Informa- tion Page group. Maeve Clark, Information Services Coordinator Informahon Services Staff: (Front row from left) Maeve Clark, Julia Blair, Ardis Sillick, Irene Path Todd Brown. (Back row from left) Arron Wings, John Hiett, Barb Black, Beth Fisher, Susan Craig. Linda Dyer. Information Pages: (Front row left to right) Melody Dworak, Kathy Henderson, Barbara Jordan. (Back row left to right) Ryan Greenlaw, Philip Miller, Joseph Mizelle. Department Annual Reports Support Services BUILDING SERVICES ANNUAL REPORT HIGHLIGHTS New Van Purchase of much-needed new equipment Management of Lenoch and Cilek Building NEW EQUIPMENT The Maintenance Department acquired some new and replaced some old equipment this year: After eleven years of service our 1990 Dodge van was pushed out of the limelight in May, by our shiny new 2001 Ford Cargo Van. In May, we purchased a (curiously named) "little bear", a mid- sized, completely manageable extractor. It allows us to clean up problems on carpet or upholstery by saturating the surface with cleaning solution, then pulling it back out of the material, with the capability of rinsing afterward. New cleaning equipment part two: In June we purchased a Castex carpet sweeper. This wonder- ful, rechargeable battery powered device uses a fan and several brushes to brush lint, dirt and debris into several bins, and no cord to drag! It is 28" wide and while it can't fit into smaller areas, it is easier to use than a vacuum, does a better job, and is saving time for the cleaning staff. We added weather alert radios in four locations. STAFFING Staffing remains the same, seven people in all, working from less than half time to full time, provid- ing cleaning of the building and bookstore seven days a week, and other services described be- low. Lysa Moore became permanent October 2000. MAINTENANCE SERVICES AND PROJECTS The maintenance department provided cleaning and general maintenance, repairs and security coverage for the library. After the library bought the Lenoch and Cilek building, we cleaned and spruced up two storefronts in it for temporary use by the friends and the I.C. Police Department. We provided support for Children's day activities, Development office programs, the Spelling Bee, Friends/Foundation events, special book sales, outreach programs, Artsfest and other community events. We spent time staring holes into a succession of building plans, offering ideas and sug- gestions. We did or coordinated installation of new carpeting in some areas, a new counter in the lobby men's restroom, and touch up painting in many public areas. The Building manager is in- volved in issues relating to the last days of the Lenoch and Cilek building. The staff did the usual moving of furniture, equipment and shelving. The remote book drop service remains very popular. BUDGET AND SUPPLIES Expenditures for equipment, supplies and consumables increased about what we expected. Lenoch and Cilek Hardware is gone, so there's no "running next door" for anything, which is really inconvenient. 24 OUTLOOK We look forward to the building process with enthusiasm and dread, meanwhile keeping this facility as clean and livable as possible. Ed Arensdorf Buildling Manager Maintenance Staff: (Seated from left) John Richards, T Green. (Standing from left) James Moxley, Ed Arensdorf, John Beam, Lysa Moore. 25 COLLECTION DEVELOPMENT ANNUAL REPORT HIGHLIGHTS Circulation up 4.5% DVD's introduced New selectors PERFORMANCE After two years of small decreases in overall circulation use went up a signfficant 4.5%. The total circulation of 1,198,723 topped our previous all time high by about 12,000 items. Renewals are increasing at a faster rate than odginal checkouts, but there was also an increase in single time loans. Although the total difference between FY98 and FY01 circulation is only 12,000 there are significant trends shown when circulation of various collections are compared over time. The twenty- year trend of AV assuming a higher share of circulation continues. In FY98 adult circulation pro- portionately was 59% pdnt, 41% non-print. This year only 53.6% of adult circulation is print and 46.3% is non-print. Likewise in use of the children's collections: in FY98 the proportion of print to non-print was 76.7% to 23.3%; this year it was 74.5% to 25.5%. The same trend is reflected to a smaller degree in what we purchase. Twenty percent of cataloged adult items were non-print three years ago, 27.7% this year. In the children's collection,12.2% of cataloged items was AV in FY98, 14.3% three years later. A similar trend shows up when use of the adult print collections is compared. Five years ago fiction books were 20.8% of all adult circu- lation, this year they account for 20.4%. But circulation of nonfiction books has declined from 34.5% percent of all adult circulation to 28.9%. I predict this trend is beginning to stabilize (adult nonfiction book circulation went up this year for first time in several years), as people find out the Internet doesn't have everything and isn't the best medium for everything. We'll see. Because the collection is a very high strategic priority, our budget for materials remains very healthy. We allocated just over $465,000 in FY01. We have been able to add new formats and some of the more expensive online reference titles in recent years without cutting other portions of the budget. This year we assigned some unallocated funds to each team to be spent on areas they, as a group, decided needed some specific attention. The areas chosen included song books, maps, travel video and city travel guides, investing, decorating, beauty and grooming, general fiction, replacements for heavily used movies and music. In the children's collections the contin- gency funds were allocated to multimedia, books on tape, language center materials, phonics- edented readers, Harry Potter, toys and storytime kits. NEW FORMATS Goals related to collection development called for introducing the DVD format to the movie collec- tion and studying other options for new formats. On January 2, 2001 there were over 400 DVD movies on the shelves and the first checkout was five minutes later. When the year ended there were 575 items in the collection and circulation for six months was over 14,300. The DVD format is the same, but not the same because it contains so much more information than just the movie. It will be interesting to watch this collection grow and see if video is gradually replaced or if both formats will co-exist. Other new formats were discussed and listed as possible additions on the spring user survey. By the end of the year the decision was made to begin offering spoken word audio on the CD format as well as the cassette tape in FY02. The future of spoken word audio is not at all predictable because of technology which allows downloading of electronic audio files, but users have re- quested the CD format, and many cars (a favorite location for listening to talking books) come with a standard CD player, but no cassette tape player. Unfortunately, it doesn't look like publishers are rushing to put backlist classics in the new format, preferring to get out the new blockbusters. But, we will test the waters using some state aid funds next year and see how the new collections are used. A decision was made to delay expanding the DVD format into the Children's and Nonfiction collections until FY03, and not to acquire electronic books at this time. PROMOTION I can't find a copy of one of my favorite slogans that used to hang in Lolly Egger's office, so I will probably misquote, but basically the statement declared that it was immoral and unethical to spend the public money to acquire things for public use and then keep their existence a secret, or make them so hard to find and use that no one bothers. We have a very strong history at this library of cataloging items well so they can be more easily identified and trying to lay out collections in logical ways with good signage so they can be easily found. Promotion has not always received the emphasis it should and in recent years we have tried some new things and placed more impor- tance on some older promotion efforts. The monthly Sunday Gazette column continued, alternating every other week with one from the Cedar Rapids Public Library. Off the Shelf continued with a new "standard" introduction and in- creased flexibility regarding program structure. The program is now simply highlighting areas of the library's collections and is not always hosted by Lolly. It was a good adult programming year, which creates opportunities for booklists and displays. My favorite was the Poetry Space we tried to create in the hallway of the second floor with a couch, area rug and small bookcase to hold some selected poetry items. Nine new booklists for children's nonfiction are credited by the selec- tor with helping increase circulation of those materials. The Web is growing more important as a promotional tool. Each of the collection development teams, adult nonfiction, adult popular, and children's was asked to identify some subjects for the "Featured Lists" button of the online catalog. All of the teams felt that users would like to find lists of new materials so we now have lists for new movies, children's videos, mysteries, fiction on tape and multimedia. But other topics were tried as well, including projects for yard and garden, plan- ning for college, "If you Liked Harry Potter," Iowa poets and Iowa City musicians. ORGANIZATION The teams continue to develop and have provided good forums for discussion of topics too spe- cialized to be address in the full librarians' meetings. The leaders of the three teams and the Technical Services coordinator meet with the director monthly to plan the agenda for selection meetings. Barb Black developed a yearly calendar to use with the agenda so monthly types of deadlines can be easily seen and the schedule for displays and taping programs is readily avail- able. We are moving toward having the teams review and update collection plans instead of ap- pointing committees. Several new collection plans were completed this year and others updated. Stevie Andrew's departure in July prompted some shuffling of assignments among the adult selec- tors. Beth Fisher took over movies (with the added assignment of DVDs this year) and she and Kara Logsden shared popular music. Ardis Sillick, Stevie's replacement, took over classical mu- sic. Young Adult Fiction shifted to Kara Logsden and Barb Black took up nonfiction audio and video--passing her nonfiction print assignment of philosophy, religion and customs to Hal Penick. WHAT'S HOT It's always fun to see what the publishing industry, the times, and popular culture create interest in. This year our selectors note that retro is "in" (especially bungalows), along with quilting, fly~shing, extreme sports and jazz. It's no surprise in this town that Writer's Market is one of the most requested books and If You Can Talk, You Can Write one of the most popular new audio titles. Pokeman, Blues Clues, and Arthur were popular children's video series. Some titles with Iowa connections were very popular: Postvii/e, Nickel and Dimed, and Change Me into Zeus' Daughter. The last title prompted a question over the Iowa library list serv that proved that humans still are often better than computers at finding the right title. Someone tried to locate a book for an Iowa patron asking for a new title that was something like rd Rather Be Dr. Seuss' Daughter. Further proof that collection development is an art, not a science and we have some great artists on our staff! Susan Craig, Collection Manager 29 SYSTEMS ANNUAL REPORT HIGHLIGHTS New Technology Features Add to Public Convenience New Technology Saves Staff Time and Space New Organization for Technology Decisionmaking Systems Staffing Gets a Boost NEW FEATURES HELP THE PUBLIC The Innovative Library System, installed in the fall of 1998, continues to add features designed to make the Library easier and faster to use. In November we introduced the new Word feature in the online catalog. Keyword searching is now much more powerful. A full compliment of Boolean operators ("and," "or," "not," "near," and others) is available. The search can be further modified by publication date or range, format or collection. The Word feature is especially handy when you recall a word from a title or a major topic, but don't know the exact author, title or subject heading. The Innovative Circulation System now includes Telephone Notification for holds pick- up. If the user has given staff an email address, notification will take place via email. If not, a telephone notification will automatically go out when the item on hold is available for pick-up. If a patron prefers a mailed notification they can let the Circulation Department know and the mailing prefer- ence will be flagged in their Library record. The ICPL website. www.icpl.org, also continued to improve in content and features. The "Search for Space" web pages gave the public a complete look at the new building plans, the cost, and the case for the Library's need for more space. Much behind-the-scenes work went in to streamlining data entry, accuracy and timeliness of the Childrens, Adult and Library Channel events calendars. The search capabilities and accuracy of the web-based Associations File were improved. An online form was added so that people can now ask a reference question online at any time and get a response back w~thin a day. Our Webmaster, Patrice Bartling, also worked closely with the Development Office to publish The Window online using the Adobe Pagemaker "pdf" format. The BookEnd is atso now featured on the Development Office's web pages. Online access ~s now available to The Gazette and to the fiction database, NoveList, from public access PCs ~n the L~brary and from home through www,icpl.org. NEW TECHNOLOGY SAVES STAFF TIME AND SPACE To fulfill a strategic plan objective to give all permanent staff ready access to computer technology we took advantage of recent advances in computer miniaturization in order to fit more PCs into cramped staff work areas. Systems replaced two shared PCs in the Information Department staff work area w~th one "small form factor" PC on four Information Librarians' desks. The staff that shares the AV office also got individual small footprint PCs. The new Circulation staff offic~ was outfitted with two full-sized PCs with plans to have individual PCs on each workstation when we move to our temporary home in 2003. The staff area in the Childrens Workroom is so tiny that we 30 were only able to fit in one small form factor at this time. It now resides on Childtens Librarian, Katherine Habley's desk. These new PCs have improved productivity despite the cramped quar- ters. Considerable time was devoted to major network and operating system upgrades, as well as to one major Innovative system software release and several smaller software patches. Engineers from Encompass in Cedar Rapids, our new systems maintenance provider, helped to plan and execute a Novell NetWare upgrade, as well as an operating system switch to Windows 2000. In addition, a new Intemet server was added to the network, as was telecommunications equipment, which would allow full bandwidth use of the Library's Ethernet cabling. New Lanredi CD-ROM towers were also installed to improve management of the many reference CD-ROM titles still used in the Library, and the multimedia titles available for use from the two multi-media workstations in the Childrens Room. Security continues to be an issue. Several staff computers were beset with viruses this year, but none with any long-lasting effects, thanks to quick Systems staff work and good virus protection. It simply takes more and more staff time to monitor and resolve possible security breaches, and to perform frequent virus scans and updates. Prior to implementing a new staff Intranet, extra security measures were put in place to partition the public and private sides of our network. Now work has begun to enter frequently referred to manuals, policies, guidelines and forms into the Intranet. TECHNOLOGY DECISION-MAKING Most new technology changes impact several Library departments and many staff. The complex- ity of making sure that all stakeholders are involved in major technology decisions led to a change in the decision-making process. An interdepartmental task group, the Web Development Committee, chaired by Systems Man- ager, Hal Penick, now is responsible for guiding changes to the Library's website, the Intranet and other web-based technologies. Members of this team in addition to Penick include Todd Brown, Information Department; Craig Johnson, Childrens and Technical Services Departments; Gayle Wamer, Development Office; Barb Black, Technical Services Coordinator; Patrice Bartling, Sys- temsNVebmaster; Liz Nichols, Assistant Director. Penick also leads the Public Access to Technology (PA'I'I') group, a staff committee assigned to assess various new technologies for public use and to determine where selected technologies will be located within the Library. Other committee members include Kara Logsden, Community and AudioVisual Services Coordinator; Maeve Clark, Information Department Coordinator; John Hiett, Information Department; Shalar Brown, Childrens Department; Liz Nichols, Assistant Director. Planning, budgeting and prioritization for the many technology projects are overviewed by the Library's management group. Liz Nichols and Hal Penick regularly update this group on technol- ogy planning issues. SYSTEM STAFFING It became very apparent as staff prepared to implement the FY01 plan and to prepare the budget for FY02 that Systems staff was thoroughly maxed out with ongoing workload and that few new initiatives could be undertaken without additional support. 31 Microcomputer Specialist, Greg Kovaciny, is responsible for the care and feeding of an ever- increasing number of PCs, now numbering about 130. He regularly updates virus and other soft- ware products and manages the products installed on the Lanredi towers, among many other ongoing duties. Enrich Iowa funds enabled our half time Webmaster, Patrice Bartling, to work some extra hours in order to complete the reference question online form, Refquest, develop an online user survey, and begin work on the Intranet, among other projects. The budget was secured for FY02 to add a Network/Database Specialist position so that Hal Penick can devote more of his attention to planning and supervisory duties within the section. The new staff member, anticipated to start in September 2001, will help greatly to get critical strategic projects accomplished and to make sure that network needs are met as we expand into a new building. We experienced turnover among Systems Aides during the year, with quick in and out for three people. David Morris and Boris Gregoric provided Systems support for most of the year. Liz Nichols, Assistant Director ..~ Systems Staff: (front row from left) Patrice Bartling, Diane Sunshine, Barbara Black, Liz Nichols. (Back row from left) Greg Kovaciny, Boris Gregoric, Hal Penick, Diana Morris-Jarvis, Romona Murrell DEVELOPMENT OFFICE HIGHLIGHTS "Reaching for New Heights" Campaign Reaches $1 Million Mark Total Fundraising Productivity Sets New record Makeover for The Window Bookstore Expands Hours, Sets New Goals CAPITAL CAMPAIGN UNDERWAY The passage of the Library's $18.4 million expansion plans paved the way for the launching of the Fdends Foundation's $3.5 million capital campaign to support the Library. The Foundation Board set a two-pronged goal: $1.5 million to purchase equipment and furniture for the new building and $2 million to increase the Library's endowment. Pdor to the November election, efforts concentrated on putting the volunteer structure together that would coordinate the major fundraising project and identifying potential major donors. Ellen Buchanan and Dr. Chuck Huss were named Honorary Co-Chairs of the campaign. Buchanan is an avid Library volunteer who hosts the Library Channel cablecast "Tell Me Your Story." Huss, on the Mercy Hospital medical staff, is an Iowa City hero because of his mountain climbing adventures. His efforts to scale Mount Everest inspired the campaign theme, "Reaching for New Heights." University of Iowa administrator Ann Rhodes was named Campaign Chair. Barbara Curtin, retired executive director of Big Brothers/Big Sisters of Johnson County, was hired to be Campaign As- sistant, an 18-month appointment to assist in all aspects of the campaign. Behind-the-scones efforts focused on secudng pledges from ICPL staff, and current and former members of the Library Board and Foundation Board. Nearly two dozen fundraising volunteers took part in the "silent phase" of the campaign in early 2001. On May 16 the Library announcod that Ellen and John Buchanan of Iowa City had pledged $500,000 to the campaign, with half earmarked for each of the campaign goals. In recognition of this pledge--and the Buchanan's 1993 deferred gift of $525,000--the new Children's Room will be named the Ellen Buchanan Children's Room. The Library also applied for a $150,000 Challenge Grant from the National Endowment for the Humanities, which would have to be matched on a 4-to-1 basis if approved. The Library will learn in late 2001 if the grant is approved. By June 30, the campaign had surpassed the $1 million mark. Many other proposals were submit- ted for consideration during the initial phase of the campaign. Plans for the Sept. 22 kick-off of the General Campaign occupied much of the planning for the Campaign Steering Committee during the summer. NEW RECORD FOR 'TOTAL PRODUCTIVITY' The Development Office set a new record in total productivity during FY2001, securing $1,038,723 in cash gifts and pledges during the year. Of this figure, $233,722 were cash gifts, including cam- paign gifts, one of the highest amounts in the Foundation's 18-year history. The Annual Fund topped out at $92,000--down 8 per cent from last year's first-ever $100,000 mark. For the second year, proceeds from the Annual Fund campaign were used to enhance the Library's acquisitions budget. In addition, the Annual Fund supported a number of Library pro- grams and projects, including the 200.1 Summer Reading Program for children and the Art Pur- chase Prize competition. The Annual Fund also was bolstered by proceeds from the 4*h Annual "Iowa City Spells" adult spelling bee, this year sponsored by Hands Jewelers, and the annual Book Gala sponsored by Prairie Lights Books. Hills Bank and Trust Company renewed its support of the Library's "Begin With Books" proiect, which celebrated its .10th year of distributing materials that advocate early childhood reading to the parents of newborns at Mercy Hospital and University of Iowa Hospitals and Clinics. THE WINDOW UNVEILS A NEW LOOK The Library's newsletter, The Window, was completely redesigned during FY200.1. Previously a 4-page publication issued .10 times a year, the new Window has 8 pages and is published 5 times a year. The new format allows for more in-depth features about Library activities and has more room to feature photo spreads and other graphic opportunities. The newsletter is published in- house by the Development Office staff, thanks to the addition of desktop publishing computer software installed during FY200'(. Library staff contribute regularly to writing articles for the news- letter. Circulation of the newsletter is about 3,000 and is distributed to contributors, volunteers and other friends of the Library. In addition, in September the Library published the annual "Welcome Window," which was mailed to all households in Iowa City and rural Johnson County. The "Welcome Window" is designed to introduce Library services and programs to newcomers to the Iowa City and inform the rest of the community of upcoming Library activities. More than 43,000 copies of the "Welcome Window" are distributed. THE BOOK END EXPANDS HOURS AGAIN The Book End, the volunteer-run used book store operated by the Friends Foundation, expanded its hours during FY200'I and is now open heady 30 hours a week. The bookstore ended the year with a $7,000 balance after paying all overhead costs and supporting several small Library projects. The Book Store Committee established a $25,000 pledge to the "Reaching for New Heights" campaign, with proceeds from used book sales earmarked for the nex~ five years toward the campaign goal. It is expected that the actual amount donated to the campaign will surpass the $25,000 mark. Library staff and Book End volunteers carefully monitor in-coming gift books to determine if some have special value. These books are either sold by silent auction at the store or on-line through such services as E-Bay. Such efforts have proven to be worthwhile. ICPL staff member Julia Blair, who volunteers to do the on-line bargaining, sold a autographed, first edition of mystery writer Sue Grafton's "B Is for Burglar" for over $530. VOLUNTEERS FETED AT 'SPACE ODYSSEY' PARTY More than 420 volunteers contributed over 2,600 hours of their time at the Library during FY200~I. Their commitment to the Library was celebrated at the annual Volunteer Recognition Party hosted by the Library in May. Both adult and youth volunteers were honored at the event, entitled "200'1: 35 A (More) Space Odyssey," playing off both the famous science fiction novel and movie as well as the Library's upcoming expansion. Among the many volunteers honored at the event was Nola Naughton, who was named the Nancy Sereduck Volunteer of the Year. Nola, a member of the Friends Foundation Book Store Commit- tee, put in several hundred hours of service during the year, most of them at The Book End, She also was chair of the Friends Foundation Children's Book Drive, which gathered over 4,000 books for area families in need, and was instrumental in recruiting several teams competing in this year's Spelling Bee. Zakir Durumeric was named Youth Volunteer of the Year. In the summer of 2000, the Circulation and Children's Services departments conducted a pilot program to engage the services of junior high-aged students in a variety of volunteer activities. The experiment was also designed to introduce this group of young people to the mechanics and philosophies of community volunteerism. It was hoped that the program would lead to a regular program for teen volunteers who were too old for the youth volunteer program (which ends after 6th grade) and the regular adult program. Four young people took part in the pilot project, which has been put on hold until a comprehensive study of the entire Library volunteer program is completed in FY2002. More than 50 volunteers--both adult and junior high students participating in special community service projects-- worked on a massive project in the Technical Services Department to reposi- tion barcodes from inside to the front covers of all Library books. Dubbed the "Barcode Brigade," these volunteers clocked 398 hours of service, resulting in faster check-out lines at the Circulation Desk and more convenient check-out and check-in procedures for Circulation staff, The project will continue into FY2002. STAFF ACTIVITIES Gayle Wamer was hired in late summer of 2000 to be Development Office Assistant. Her duties include all accounting and bookkeeping functions of the office and serves as coordinator of volun- teer recruitment and placement for Library departments. She is also the layout specialist for The Window, She attended an advanced workshop for DonorPerfect, the fundraising software pro- gram used by the Development Office, and a workshop on the Integrated Capital Campaign, conducted by Hartsook and Associates, the Friends Foundation's consultant for the capital cam- paign. She also took advanced classes in PageMaker, the desktop publishing software. Larry Eckholt, the Library's development director, attended the 2001 International Conference on Fundraising sponsored by the Association of Fundraising Professionals, in San Diego in March. The "Reaching for New Heights" Case Statement, which was designed by Benson & Hepker Design and wdtten by Eckholt, won two major awards, including a 2001 ADDY and the Art Direc- tors Award, for both content and design. Larry E. Eckholt Director of Development 36 Development Office Staff: (Left to right) Michelle Dralle, Larry Eckholt, Barbara Curtin, Gayle Warher, Tim McConville. BUSINESS OFFICE ANNUAL REPORT HIGHLIGHTS Developed training course to train other staff in new e-mail and calendaring software. Initiated first of quarterly combined coordinator/hourly supervisors meetings. Worked with staff and new outside print vendor to develop procedures after City's Print Shop closed. Began management for the Lenoch & Cilek property. SUPPORT SERVICES As the building design plans began to take shape, the office was responsible for scheduling meet- ings, facilitation for the long days that the architects spent here. The office manager attended design meetings and provided input for the design of the new office suite and Board Conference rooms, as well as the general common area and the mailroom area. Office coordinated travel plans for library staff as they visited other libraries in the mid-west. Trav- eling in the hardest part of our past winter was a challenge and plans often had to be changed at the last minute. The office manager traveled with the group to two libraries in the western part of the state. Office Manager served on the Recognition Committee as part of the Foundation's expansion plans. This committee developed guidelines for recognizing donors for significant gifts in terms of naming rooms, etc. Office Manger met with City Manager and other City administrative staff to discuss issues of concern and interest. Office assisted in the implementation of the new credit card service that is now offered at the Circulation Desk. Procedures had to be written up in order to follow proper financial guidelines in conjunction with the City's ongoing procedures. Once the City bought the Lenoch & Cilek building, the Office Manager along with the Building Manager became the "go to" people in terms of managing the building. An individual was hired to be an on-site manager, however income had to be collected and bills paid which required a sepa- rate set of bookkeeping for the office to manage. As a result of the first year's series of Supervisor's meetings, the office completed work on several projects with input from Coordinators and supervisors. The Employee Manual was completed and distributed. An updated set of Emergency Procedures was completed after several drills and two real-life tornado warnings. We were able to define the procedures even more and identify items that were needed to provide more help and assistance during these times. The completed manual and the Emergency Procedures were used as test documents to be placed on the Staff Intranet which is quickly taking form. The office will be assisting with this project by providing on-going information such as procedures, staff rosters, copies of minutes, agendas and job postings. The office will be taking more responsibility for updating its own data during this next fiscal year. Another project that was completed recently with Assistant Director Nichols, was a new Perfor- mance Evaluation Form to be used on its own or in conjunction with the traditional goal sheet. It gives supervisors more guidance in evaluating the performance in conjunction with job descrip- tions. It has been received very well from both permanent supervisors and hourly supervisors. Beth Daly, Office Assistant, has been serving on the Safety Committee and serves annually on the Volunteer Recognition Committee Madha was recognized for 10 years of service to the City last fall when they held their annual Service Recognition ceremony. TECHNOLOGY The Office Manager sat in on a few meetings with the Telecommunications consultant in order to be involved in discussions about the status of the phone system during the transition phase and then final move. Beth Daly has become one of the people that staff goes to for help with Access database She is now becoming proficient in switching over from 97 to 2000. Both office manager and office assistant attended training for the 2000 version of Access which was included with the transition to Windows 2000. Beth and Martha are two of several users that were set up with 2000 initially to help the Systems people work out any bugs. After much research was done by Kara Logsden, Coordinator of CAVS, procedures were devel- oped and the office began sending out all media releases via the City's Media Release link on their web-site. Additionally, the office sends Board agendas and minutes through the City to get posted on their web site. This has cut down somewhat on the amount of paperwork processed during Board packet mailings. CONTINUING EDUCATION Lubaroff attended ILA and along with Susan Craig to participate on a panel to talk about the Library's Inservice and employee recognition. Other workshops attended by both Lubaroff and Daly were on Groupwise 5 to prepare them as trainers for the staff regarding our e-mail and calendarinS system. STAFF SUMMARY The office continues to facilitate many aspects of library life including the new details and proce- dures that need to be developed as a result of more services being offered to patrons. The office carries out routine duties as well as halting activities when a special project comes up. Job open- ings can be a major source of traffic in and out of the office and this year was no exception. Over the last year, we took applications and gave tests to 328 individuals, answered phone calls from 226 individuals and dealt with 92 walk-ins. A total of 43 new hires were processed and oriented; of which 41 were hourly staff which has the highest rate of turn-over. We ran ads and posted 19 jobs during the last fiscal year. We continue to have the additional assistance brought to us by our Irene Crutchley and our part- time office aide, Archie Greene. Their spirit and enthusiasm brings a new dimension to our work lives. Arrival Departures Terri Shoemaker Terri Shoemaker Gretchen Gentch Martha Lubaroff Office Manager Business Office Staff: (Seated in front) Archie Greene. (Second row from left) Gretchen Gentsch, Liz Nichols. (Back row from left) Beth Daly, Martha Lubaroff, Susan Craig. 4! PERSONNEL/STAFF DEVELOPMENT ANNUAL REPORT HIGHLIGHTS PERSONNEL AFSCME Contract Signed Staff Evaluation Process Updated Strengthening Supervisory Structure Staff Comings and Goings STAFF DEVELOPMENT Staff Involved in Building Planning Inservice Day Links Library/Iowa City/State of Iowa Other Staff Development Opportunities AFSCME CONTRACT SIGNED Last winter Terri Byers, Circulation Department Public Services Clerk, served on the employee side of the bargaining table and Liz Nichols, Assistant Director, participated on the management team in labor negotiations for the FY02-FY03 Agreement between the City of Iowa City and Local 183 of the American Federation of State, County and Municipal Employees. Among the changes that were agreed upon were: Shift differential pay increased to $.25 per hour for shifts that begin at or after 1:30 p.m. but before 10 p.m. Those beginning a shift at or after 10 p.m. receive a $.40 shift differential. Employees may use up to 40 hours of sick leave to attend to the sedous illness or hospitalization of a domestic partner or a partner's parents. This practice has already been in effect for spouses, children and other close relatives. Funeral leave will also granted to employees at the loss of a domestic partner. The dental package will be significantly improved beginning in FY03. Starting in FY02 Long-Term Disability Insurance will be made available for part-time permanent employees who work at least 30 hours per week The maximum monthly LTD coverage will be doubled to $3,000. There will be 3 25% cost-of-living increases each of the two contract years starting in July. Each of the Longewty Pay categories will be increased by $50. STAFF EVALUATION PROCESS UPDATED At the request of many supervisors a new annual staff evaluation form was created in order to reflect employee performance in ongoing functions. The first section lists seven performance qualities, including work quality, work quantity, job knowledge, initiative and other staff values, interpersonal skdls computer skills, and policy/procedure compliance and asks for a rating on a scale from "Improvement Needed" to "Outstanding." Space is included for comments on each performance quality The second part asks that three core responsibilities be listed and com- mented upon Some general performance factors round out the form to allow for a description of supervisory performance and goal accomplishment. 42 For many permanent employees with few individual annual goals this form will replace not only 90- 408 "Permanent Employee Performance Appraisal" form, but also individual goal sheets. The new form is also being used to evaluate the performance of hourly employees and replaces an outdated appraisal form. Supervisors are finding that, while this evaluation process takes longer to complete, it provides a flexible tool with which to recognize the high quality of performance by ICPL staff on regular duties. At the same time this format provides a good tool to document needed areas of improve- merit. OTHER STAFF DEVELOMPENT OPPORTUNITIES Training supported throughout the year was many and varied. Inservice Day involves all perroe- nent and all but a few hourly staff in a day of vaded training experiences. Staff reports of work- shops attended for the fiscal year show that when Inservice Day and the many library visits for the building program are excluded there were still at least 112 individuals trained in 48 different work- shops. Several of these were national in scope. There were two ALA Annual Conferences dudng the year, one in July in Chicago, and the other in June in San Francisco. Several staff artended these meetings. The June ALA for the first time tried to organize some 2000 sessions into tracks, includ- ing themes of Leadership, Information Services, the Digital Library, Information Access, Children and Youth, Issues and Updates, and Advocacy. The Innovative Users Group (lUG) met in Apdl in Santa Clara, California and was attended by Hal Penick, Liz Nichols, Craig Johnson, Romona Murrell, and Heidi Lauritzen. Lauritzen was a panelist at two sessions on using the e-mail notifica- tion capability of the circulation system, and gave a report during the Public Library Forum lunch on assessing the accuracy of the check-in process. Liz Nichols moderated the Public Library Forum session and the Forum lunch. All participants continued to be most impressed with the quality and organization of the lUG meetings. Many staff also attended and actively participated in the Iowa Library Association Conference in Ames in October. A Preconference on "Dealing With Difficult People in the Library" was also artended by Circulation staff, Terri Byers and Larry Parks, as well as, Liz Nichols, who helped to organize the Preconference. Debb Green presented a book talk at the Iowa State Library Kids First Conference in Des Moines and also artended the Heartland AEA Author's Conference. Sev- eral Technical Services staff were involved in Bibliographic Center for Research (BCR) or regional library system training in OCLC Searching, Non-Print Cataloging and Cataloging ABCs--MARC 21. The ICN, online training, and video cenferencing became more frequent means of delivering train- ing this past year. Barb Black and Craig Johnson participated in an online course on cataloging internet resources. Kara Logsden at"tended a session on New Childrens and Young Adult Litera- ture presented over the ICN at ICPL's location. Debb Green and Liz Nichols artended a nationally broadcast teleconference on Internet Filtering. Liz Nichols, Debb Green and Kara Logsden at- tended a planning session for Mrs. Vilsack's Stodes 2000 project over the ICN. There were lots of opportunities for technology training during the year. The Library offered File Management, Word and Access courses and a thumbnail sketch of Windows 2000 changes, through the City's technology trainer, Colin Hennessy. Hennessy has since gone on to other things. not the least of which is to a position on the Library Board. We will miss him in his old training capacity, but welcome him in his new one! All managers and selectors have been trained to use the GroupWise calendaring and scheduling features and should now be entering schedule information online in order to make meeting sched- uling easier. Information and Children's Room staff attended sessions on the Electronic Library and First Search. Most Information staff also attended Roy Kenagy's session on the State Library's Healthlnfolowa consumer health resources. Several staff who would be using the more sophisti- cated publication features of PageMaker attended various training sessions on that software and have been putting PageMaker to use on The Window, calendars and some of our web-based projects. As usual, staff have been very active in State and local professional and community groups. Maeve Clark and Heidi Lauritzen have served on the Iowa Library Association Foundation. Susan CrAig completed a term on the ILA Program Committee, while Liz Nichols assisted with program planning for the ILA Library Administration and Management Association chapter. Locally, Debb Green completed a three year term on the Iowa Arts Festival Board, while Liz Nichols assumed a collaborative role with Coralville Library, North Liberty Library, and the ICCSD Media Coordinator's office to initiate a community-wide Stories 2000: Literacy Communities project. Barb Black served as an instructor in the Library School program teaching Young Adult Librarianship. Kara Logsden served on the Weber Days committee and continued to participate actively in the ATAC and the RTC (Iowa Communications Network coordinating groups), while Maeve Clark represented ICPL on the Johnson County Community Network Board. STRENGTHENING THE SUPERVISORY STRUCTURE With the creation of a permanent Maintenance crew Facilities Manager, Ed Arensdorf's job moved from the Bargaining Unit. The Maintenance unit remains a part of the Administration Department of the Library, and Arensdorf continues to work closely with Director, Susan Craig, on implement- ing building projects and plans. Hal Penick has also taken on supervisory responsibilities for permanent as well as hourly Sys- tems staff. Efforts to appropriately classify his position are ongoing. The complexity and growing size of the Systems Section necessitated this change. Penick and Assistant Director, Liz Nichols continue to plan and coordinate technology projects in conjunction with the managers of ICPL departments and a number of staff technology committees. We began regular quarterly Supervisors' Workshops with all managers and houdy supervisors, a group of 16 people. These workshops provide a regular forum in which to discuss the effective- ness of policies and procedures and to recommend changes such as the new evaluation form and the recent updates to the Employee Manual. The group will be involved in evaluating the forms, documents and features to be included on the Library's Intranet. The quarterly workshops also provide an opportunity to train supervisors in personnel law, such as the Fair Labor Standards Act and the Family Medical Leave Act, good hiring practices, and evaluation techniques. COMINGS AND GOINGS In FY01 a total of six permanent and thirty hourly staff left the Library. The permanent staff that moved on had contributed an average of 5.5 years of experience. They included Stevie Andrews, Cataloger, Information Librarian and movie selector; Jean Hagen, Outreach Assistant in CAVS; Kate Milster, Development Office Assistant; James Armbrust, Circulation Dept. Public Service Clerk; Sara Glenn, Cataloging and Childrens Assistant; and Paul Giddings, Maintenance Worker. 44 We hired, oriented and trained forty-one new houdy staff and two permanent new staff. Gayle Warner took over Development Office Assistant duties in August 2000 and Andrea Clinkenbeard was welcomed to the TS and Childrens Departments in March. Four people were promoted from the hourly ranks to fill permanent positions: Mary O'Malley, Circulation Department; Ardis Sillick, TS and Information Departments; Donna Smith, Community and Audio Visual Services; Lysa Moore, Maintenance. STAFF PARTICIPATE IN NEW BUILDING PLANNING With the passage of the bond referendum in November staff moved into high gear in evaluating building plans. In December vanloads of staff braved wild winter weather to visit libraries in the Chicago and Minneapolis areas. Libraries visited included Schaumburg, Des Plaines, and Downer's Grove, Rochester, Hennepin County Ridgedale and Southdale. In early January more staff visits took place to Council Bluffs and Urbandale. Staff also retraced visits to Rochester, Urbandale and Clive to see circulation desk arrangements and Pharos automated sign-up and printing systems. There were about six individual trips involving at least fourteen different staff. The building layouts, furnishings and technology used were digitally photographed and made available for all staff and our architects to see online. About twice per month throughout the winter Joe Huberty, Dan Kabala and Nicole Woods from Engberg Anderson Design Partnership treckked from Milwaukee to Iowa City to meet with manag- ers and staff to present and modify building plans and layouts. A separate contract with Ann Lewis and Associates, also of Milwaukee, produced telephone and data layouts and technology specifi- cations for the building project after additional hours of consultation with Hal Penick, Liz Nichols, Susan Craig, Martha Lubaroff and others. INSERVICE DAY CONNECTS LIBRARY TO ITS IOWA ROOTS The general theme of the Eighth Annual Inservice Day on December 15, 2000 was "The Iowa/ Iowa City Connection." City of Iowa City Planning Department Director, Karin Franklin, presented a tour of "Iowa City Past, Present and Future" to set the context for how Iowa City has developed over the years Susan Craig continued the theme by discussing the Library building project, its timing and some of the impacts we could expect on staff and the public during the various phases of the project. Later in the day Steve Thunder-McGuire, University of Iowa Associate Professor, told stories about his experiences biking throughout Iowa and the many interesting people he has met along the way Inservice Day also featured a number of breakout sessions to strengthen technical skills and to improve health and personal well being. Topics included GroupWise scheduling and calendaring features, an ~ntroduct~on to E-Books in the library setting, the new Advanced Search (Word) capa- bility in the Ontlne Catalog, personal financial planning, stress management and avoiding injury on the job. Liz Nichols. Assistant Director TECHNICAL SERVICES ANNUAL REPORT HIGHLIGHTS Near record number of items added in FY01; 35% increase in audiovisual additions DVD collection added Advanced Searching offers new option in use of the catalog Science materials reclassification nears completion Corps of volunteers adds new barcedes to approximately 32,000 books GROWING COLLECTIONS FY01 was nearly a record year in activity related to adding to the Library's collection. Nearly 28,000 new items were ordered, received, cataloged and processed for use by Technical Services staff during the year - an 8% increase over FY00. One component of this growth was the addition of a new format with a collection of movies on DVD introduced in January. Technical Services staff worked to prepare a substantial (more than 400) number of titles to be available on January 2nd - "opening day" for the collection - with a year-end total of more than 700. This collection contrib- uted to a neady 35% jump over FY00 in the number of items added to audiovisual collections. IMPROVING ACCESS A new feature for our online catalog became available this year that uses a more natural language approach when searching for specific words. Called Advanced Searching (found on the catalog menu as a Word/Phrase search), this feature first looks for words entered as a string or phrase rather than as individual words and is similar to the method of searching that many have become accustomed to when using search engines on the World Wide Web. This means fewer unrelated titles are included in the results of a search and eliminates the necessity of knowing Boolean operators for effective searching. However, for those knowledgeable in Boolean searching, this feature also expands the functional operators to include specifying adjacent and nearby terms and nesting within a search. Advanced Searching also allows the searcher to specify multiple limits (for example, the year published and format of materials desired) to the word/phrase search so only the most relevant titles will be displayed. A search by Author, Title or Subject in the catalog does allow materials to be limited by these as well, but must be applied after the initial list of titles is displayed. The feature was implemented in November and staff observation suggests that users are more often getting results close to what they were searching for. As noted in last year's annual report, planning had begun to review the classification number of materials in the life science collections and this year we were excited to see it nearing completion. The latest revision of the Dewey Decimal Classification schedules had rearranged the numbering system in the sciences to provide a finer breakdown for plants and animals and other general topics in biology, thus providing more logical and easier access to materials on specific topics. This project required the review of neady 3000 items for possible changes. When a change was necessary, the number had to be amended in the computer on the main record as well as on each item record and each item relabeled. Ardis Sillick took on the task of organizing the project and found it most efficient to complete the database revisions herself. The processing staff was over- loaded with new materials to prepare so we were very fortunate to get assistance from two Circu- 46 lation Pages, Monica Vemon and Victoria Vallejos. They quickly leamed to create the labels and worked together to relabel as soon as a cad of materials had been reclassified. This collaborative effort meant that materials were completed quickly and made available for use with a minimum of disruption. All adult print materials have now been reclassi~ed as necessary and work will soon begin on children's materials and a small number of affected audiovisual materials. This, along with two smaller reclassification projects - to simplify the organization of career materials in the Pamphlet File and the reclassi~cation of children's videos with holiday themes for placement with other children's holiday materials - will contribute to making materials more easily found by Library users. Although cataloging has firm philosophical foundations, new formats and ever-expanding fields of knowledge require that we stay current through continuing education. Ardis Sillick and Andrea Clinkenbeard artended a workshop on effective searching of OCLC, Sillick and Sara Glenn at* tended a workshop on the use of the most recent release of USMARC standards, and Craig Johnson and I are working on an online tutorial to increase our knowledge of cataloging electronic resources. BARCODING The project to put barcodes on the covers of materials for greater efficiency at checkout gained steam this year with a corps of 32 volunteers who spent more than 450 hours creating new barcodes for books. Some volunteers worked just a few hours to fulfill a service project and some came on a regular, weekly schedule. Some put barcodes on random materials awaiting reshelving, and some worked systematically through the shelves. In addition to approximately '12,000 books awaiting reshelving, most adult nonfiction books 000-570 have been rebarcoded as well as children's pic- ture books with author's names Simon through Zorack. We began the year with approximately '160,000 materials in need of new barcodes and end with about 32,000 fewer to do. Sara Glenn and now, Andrea Clinkenbeard of the Technical Services Department, have taken primary respon- sibility for the training and schedulin9 of volunteers working on this project. Terri Byers, who over- sees the Circulation volunteers, has also assisted by incorporating barcoding into the tasks of some of the Circulation volunteers. Our goal is to have the entire collection completed before the move to temporary quarters in early 2003. ONLINE SYSTEM As we begin a third year with our online system, staff continue to discover new ways to improve services. Nearly all of the Library's magazine and newspaper subscriptions have been entered into the system after a long history of checking in arrivals on cards. Users can now see on the catalog when the latest issue has been received and when the next is expected rather than having to ask for desk staff to call Technical Services to find out. Soon we will be able to electronically discover and send claims for issues not received, identify materials to be sent to the bindery and generate routing lists for professional and reviewing publications. We continue to experiment with the many statistical and reportin9 options to glean information that will assist in decision-making to improve service. The Acquisitions module of the system offers us great flexibility in grouping our materials funds so that allocations and expenditures can be viewed in a variety of ways. One report allows a selector to view all of the funds for which they are specifically responsible to see how much is encumbered for materials that have been ordered but are not yet received, as well as how much has actually been paid out and the balance remaining. Another grouping displays what has been spent on print materials as compared to nonprint audio- visual materials, children's materials as compared to adult materials. All of these reports can be viewed in a table form or as several types of graphical charts. Susan can specify a particular percentage range for expenditures and see what funds are either under or over her criteria for 47 spending at a particular point in the year. We are discovering reports to analyze collection use, such as the number of holds placed on specific areas of the collection and reports that identify titles that have had higher than expected use so that we may buy additional copies. The system is also providing us with vendor performance statistics so we can compare the discounts they are providing as well as how quickly they are delivering materials to us. STAFF Staff changes continued in Technical Services this fiscal year. Two positions in cataloging and classification of materials were filled and there was unusually high turnover among the hourly processing staff. Ardis Sillick joined the Technical Services staff in July as a half-time Cataloger and information Librarian, replacing Stevie Andrews who had departed as the last fiscal year came to a close. Ardis had previously worked as a Reference Librarian at Cedar Rapids Public Library and, most recently, as a Substitute Librarian in our Information Department. In March, Sara Glenn, a three- quarter time Library Assistant providing descriptive cataloging and working at the Children's Room Desk, left the Department to accept a Librarian position at U of I's Curriculum Resources Lab. Andrea Clinkenbeard was hired soon after to take her place. Andrea has a Master's Degree in Library and Information Science from the University of Iowa and a variety of experiences working in libraries in Iowa, Canada and Nicaragua. She has most recently returned with her family to Iowa City after a year and a half working at the University of Bergen in Norway. The turnover in processing staff this past year, in addition to the increase in audiovisual materials (which take more time to process), created some challenges this year in maintaining standards for time from receipt to the shelf. However, a spirit of cooperation that had catalogers and receivers helping out with some of the database entry and some assistance on withdrawing materials by Information Page, Lisa Devine, helped us through the crisis. We were pleased that Madonna Smith, hired as a Processor last year, got the opportunity mid-year to take a permanent position in the Community and Audio Visual Services Department. We also had to extend our best wishes to Jessica Waiters, Jen Baek and Ruth Osbom who resigned during this year to seek new opportu- nities. Phil Kirk, Vanessa Vallejos and Karen Corbin joined us as their replacements during the winter and spring. They have all quickly learned the procedures and we begin FY02 only slightly behind our workflow goals. THE YEAR AHEAD As we look ahead to the next fiscal year electronic resources will continue to enhance the Department's services. We began experimentation this year with use of a bibliographic data- base from our primary materials vendor for collection development. This product allows selec- tors to search for materials by a variety of criteria, to see how many copies the vendor has in stock, to save them in a consideration file which they can then direct the Acquisitions Assistant to order electronically. We are now taking a look at the products of two other vendors which offer similar features. From these, we will likely select one which will provide us with a powerful collection building tool and may also be a database that we can offer to the public. We will also begin using the web-based versions of our Acquisitions and Cataloging modules and software that will assist in assigning Dewey Decimal Classification numbers. These promise to provide us with greater efficiency in acquiring materials and the ability to improve access points to them so we can meet our goal of providing the materials users want and the means to easily find them. Barbara Black Technical Services Coordinator Technical Services Staff: (Front row from left) Wendy Weidlein, Diane Sunshine, Barbara Black, Rebecca Kessler. (Standing in back from left) Diana Morris-Jarvis, Romona Murrell, Larry Parks, Ardis Sillick, Craig Johnson, Andtea Clinkenbeard Section II - Appendices 49 Iowa City Public Library FY2001 FACT SHEET POPULATION SERVED: Iowa City 62,220; Rural Johnson County 21,559 (by contract) GOVERNING BOARD: A nine-member Board of Trustees appointed by the City Council with powers to employ a Director and staff, expend tax funds allocated by the City Council, contract with other jurisdictions, and receive and spend gift funds and other revenues. Members: Mark W. Martin, President Lisa Parker Winston Barclay Linda Prybil Linda Dellsperger (County Representative) Shaner Magalhaes Jesse Singerman Mary McMurray Jim Swaim STAFF: Librarians 14.75 F.T.E. Other Permanent Staff 27.0 F.T.E. Houdy Pay 18.37 F.T.E. 403 Volunteers 3.8 F.T.E. CARDHOLDERS: 63,672 COLLECTIONS: Circulating Books - 206,448 Reference Book - 9,146 Periodicals and Newspapers - 600 current subscdptions Non-print Materials - 42,508 items ANNUAL USERSHIP FIGURES: Circulation - 1,175,519 Visits to the Library - 595,701 Information Requests - 80,508 Program Attendance - 29,960 Meeting Room Use - 1,042 non-library meetings ANNUAL EXPENDITURES: Income Sources: City - 78%; County - 8% Federal and State - 2.2%; Other Revenues - 11.8% $3.6 million Expenditures for Library Materials - $463,285 PHYSICAL FACILITIES: 47,000 square foot building includes four meeting rooms (one an ICN facility) and space for 220,000 volumes. SUPPORT GROUP: Iowa City Public Library Friends Foundation - 1,031 contributors WEB PAGE: www.icpl.org (These figures are forthe last complete fiscal year, July 1,2000 through June 30, 2001.) lib~admin~annlgls.rpt\factsheet.doc Materials Added Report 50 FY01 Cumulative IOWA CITY PUBLIC LIBRARY PERSONNEL RESOURCES FY1997 FY1998 FY1999 FY2000 ~ FY2001 Hours Percent Hours Percent Hours Percent Hours Percent Hours Percent HOURS WORKED BY: Permanent staff 83,559 65.7% 83,740 65.8% 82,916 64.5% 88, 111 66.1 ~ 90,593 66.5% Temporary staff 34,982 27.5% 36,202 28.4% 37,675 29.3% 37,729 28.3% 37,345 27.4% Total Paid by ICPL 118,541 93.3% 119,942 94.2% 120,591 93.8% 125,840 94.5% 127,938 93.9% Work/Study 2,170 1.7% 945 0.7% 1,268 1.0% 298 0.2% 398 0.3% Special programs 0 0.0% 473 0.4% 323 0.3% 0 0.0% 0 0.0% Grants/Gifts 355 0.3% 466 0.4% 347 0.3% 174 0.1% 0 0.0% Volunteers 5,534 4.4% 5,092 4.0% 5,473 4.3% 6,271 4.7% 7,196 5.3% j Volunteem 514 0.4% 429 0.3% 613 0.5% 647 0.5% 701 0.5% Total Other Sources 8,573 6.7% 7,405 5.8% 8,024 6.2% 7,390 5.5% 8,295 6.1% Total Hours Worked 127,114 100.0% 127,347 100.0% 128,615 100.0% 133,230 100.0% 136,233 100.0% Hours in FTE 61.1 61.2 61.8 64.1 65.5 Total Hours Open 3,222 3,217 3,237 3,261 3,248 Hours worked per 39.5 39.6 39.7 40.9 41.9 Hours Open Number Volunteers * 270 247 155 208 403 Hours per Volunteer 20.5 20.6 35.3 30.1 17.9 · Book End opend Sept 98 Distdbution: I copy annual report, I copy noteboek 2C 52 LIBRARY SERVICES: FY01 COMPARED TO FY00 YEAR LAST P'CENT TO DATE Y'rD CHANGE IN-BUILDING SERVICES: Provide library facilities, materials, equipment A. BUILDING USAGE Total houm open 3,248 3,261 -0.4% People into the building 595,701 599,519 -0.6% Average number per hour 183.4 183,8 -O .2% B. MEETING ROOMS Number of non-library meetings 1,042 1,133 -8.0% Estimated attendance 29,960 26,902 11.4% Equipment Set-ups 319 386 -17.4% Group Study Room Use 1,327 768 72.8% C. EQUIPMENT USAGE Photocopies by Public 101,266 121,962 -17.0% Pay for Print Copies 23,728 23,459 1.1% D. IN-BUILDING USE OF MATERIALS Materials used from open shelves 979,599 937,734 4.5% Videos viewed 7,577 7,085 6.9% Multimedia use 3,893 4,690 -17.0% E. PARK 'N' READ, RIDE 'N' READ (new FY00) Parking stamps issued 13,289 5,866 126,5% Bus passes distributed 552 409 35.0% LENDING SERVICES: Lend materials for home, school, and office use. NOTE:Total from Circulation by Scat does not match total from Circ by Area/Agency for May and June, 2001. The fourth quarter total from CIStat is 315, 291; from CIArea, 314,985, for a difference of 306 circs. A. TOTAL CIRCULATION 1,175,519 1,125,281 4.5% (materials plus equipment; does not include items circulated in-house) Average cimulation per hour 362 345 4.9% B. CIRCULATION BYTYPE OF MATERIAL 1,198,723 1,146,570 4.5% (includes mending, lost, bindery, etc) Adult Materials 843,814 804,597 4.9% Children's Materials 353,664 340,915 3.7% Percent Children's 29.5% 29.7% -0.8% Non-Print 437,011 447,391 -2.3% Percent Non-print 36.5% 39.0% -6.6% Equipment loans 673 616 9.3% Undefined and ILL 1,245 1,058 17.7% 53 LIBRARY SERVICES: FY01 COMPARED TO FY00 YEAR LAST P'CENT TO DATE YTD CHANGE C. CIRCULATION BY RESIDENCE OF USER 1,175,830 1,135,281 3.6% (does not include mending, lost, etc) Iowa City 910,698 887,169 2.7% Johnson County (rural) 98,000 87,583 11.9% Johnson Co as % of all 8.3% 7.8% 7.1% Coralville/Reciprocal 61,881 55,676 11.1 % Other Reciprocal 93,709 95,440 -1.8% Total Reciprocal 155,590 151,116 3.0% Reciprocal as % of all 13.2% 13.4% -1.4% Fee Cards 10,808 8,752 23.5% Undefined 734 661 11.0% D. INTERLIBRARY LIBRARY LOANS Loaned to other libraries 1,190 1,223 -2.7% Percent of requests filled 52.9% 53.6% -1.3% Borrowed from other libraries 825 685 20.4% Percant of requests filled 87.6% 89.5% -2.2% Books/Periodicals borrowed 792 635 24.7% AV/Films borrowed 11 12 -8.3% E. RESERVES PLACED 36,244 29,641 22.3% F, REMOTE BOOKDROP USE # Items Checked in - Remote 141,524 125,530 12,7% % of circs, includes in house 13.0% 11.9% 8,9% INFORMATION SERVICES: Furnish information, reader advisory and reference assistance. A. QUESTIONS ANSWERED 80,508 82,576 -2.5% Information Desk 58,952 59,635 -1.1% In person 38,310 39,932 -4.1% Telephone 17,337 19, 196 -9.7% Community 804 475 69.3% Answers sent by fax 71 91 -22.0% Jail Questions (new 5/2000) 1,639 0 0.0% Roving (new 9/2000) 770 E- mail (new 2/01 ) 92 AV Desk 7,820 8,934 -12.5% In person 5,499 6,290 -12.6% Telephone 2,300 2,628 -12.5% Community 21 16 31.3% Children's Desk 13.736 14,007 - 1,9% In person 12,048 12,456 -3.3% Telephone 1,641 1,497 9.6% Community 47 54 -13.0% 54 LIBRARY SERVICES: FY01 COMPARED TO FY00 yEAR LAST P'CENT TO DATE Y'I'D CHANGE B. ELECTRONIC ACCESS Netscape Use 21,350 17,906 19.2% Refnet Use 114,476 NA Subscription Database Retrievals Proquest 22,048 33,751 -34.7% Electric Libmr/ 1,880 338 456.2% C. TOTAL TELEPHONE CALLS RECEIVED 76,783 93,768 -18.1% Info questions answered by Swbd 155 202 -23.3% D. PAMPHLETS DISTRIBUTED 24,330 29,805 -18.4% from Lobby Racks E. STATE AND FEDERAL INCOME TAX FORMS DISTRIBUTED 84,999 99,735 -14.8% F. ASSOCIATIONS FILE SOLD 10 21 -52.4% REMOTE ELECTRONIC SERVICES: Provide a library web site, catalog, and other electronic resources to remote users A. CATALOG Dial-in Access 2,221 9,868 -77.5% Telnet 2,782 1,529 81.9% Z39.50 Access 240,589 44,595 439.5% WebPac (http) 563,t39 245,725 129.2% Total Remote Catalog Access 808,731 301,717 168.0% B. SUBSCRIPTION DATABASES Electdc Library 182 338 -46.2% Proquest (Mag &News Index) 553 1,074 -48.5% Encyclopedia Britannica 356 510 -30.2% Reference USA 321 81 296.3% C. WORLD WIDE WEB ACCESS # Hits for Home Page 67,425 44,031 53.1% # Successful Hi~s for Entire Site 1,045,324 742,869 40.7% # User Sessions 123,889 84,474 46.7% D. KIOSKACCESS 16,164 60,943 -73.5% ALERTING SERVICES: Promote awareness of the Library and use of its resources. A. PUBLICATIONS New Titles 72 72 0.0% Copies pdnted (including reprints) 185,281 134,566 37.7% Distdbuted to other agencies 13,709 5,334 157.0% 55 LIBRARY SERVICES: FY01 COMPARED TO FY00 YEAR LAST P'CENT TO DATE 'FI'D CHANGE B. NEWSPAPER ITEMS CLIPPED 72 111 -35.1% C. DISPLAYS 84 80 5.0% Library 60 52 15.4% Other Groups 21 26 - 19.2% Off-site locations 3 2 50.0% D. SPEECHES, RADIORV Appearances 46 53 -t 3.2% E. THE LIBRARY CHANNEL Messages 464 414 12.1% Total ICPL Productions 189 184 2.7% Programs Cablecast 6,555 6,169 6.3% Calls/Comments 29 23 26.1% OUTREACH SERVICES: Provide library service to people who cannot get to the library building. A. HOMEBOUND SERVICE People served 787 645 22.0% Items Loaned 2,178 2,106 3.4% Registered Homebound Users 214 189 13.2% B. JAIL SERVICE People served 2,041 1,288 58.5% Items loaned 5,247 2,760 90.1% (Jail Library dosed 2001) C. DEPOSIT COLLECTIONS Locations 15 14 7.1% Items loaned 753 661 13.9% Items added to perm collections 7,354 10,608 -30.7% D. REMOTE BOOKDROP USE Number Items Checked In 141,524 125,530 12.7% Percent of All Items Checked in 13.0% 11.9% 8.9% GROUP AND COMMUNITY SERVICES: Provide library service to groups, agencies, and organizations A. ADULT PROGRAMS Library Number 56 56 0.0% Attendance 2,562 2,057 24.6% Outreach Number 3 5 -40.0% Attenda nce 5,400 3, 175 70.1% 56 LIBRARY SERVICES: FY01 COMPARED TO FY00 YEAR LAST P'CENT TO DATE Y'rD CHANGE B. CHILDREN'S PROGRAM8 Library Number 319 292 9.2% Attendance 20,891 19,840 5.3% Outreach Number 122 119 2.5% Attendance 3, 169 2,851 11.2% Dial-A-Story Calls 3,738 4,616 -19.0% C. LIBRARY TOURS AND CLASSES Number 61 71 -14.1% Attendance 888 1,015 -12.5% D. CONSULTING FOR AREA GROUPS 6 7 -14.3% CONTROL SERVICES: Maintain library resources through registration of borrowera, overdue notices, training in use of equipment and control of valuable materials, A. LIBRARY CARDS ISSUED 7,081 7,177 -1.3% Iowa City 5,411 5,497 -1.6% Percent Iowa City 76.4% 76.6% -0.2% Johnson County 345 279 23.7% Percent Johnson County 4.9% 3.9% 25.3% Coralville 490 534 -8.2% Cedar Rapids 57 66 -13.6% Other Open Access 702 729 -3.7% Total Open Access 1,249 1,329 -6.0% Percent Open Access 17.6% 18.5% -4.7% Fee Cards 76 72 5.6% Total Fee Cards in Force 72 78 -7.7% Percent to U of I Students 35.1% 31.8% 10.6% B. TOTAL REGISTERED BORROWERS 63,672 63,531 0.2% C. OVERDUE NOTICES Number sent by Mail 11,343 15,509 -26.9% Number sent by E-mail 4,816 1,019 0.0% Total notices sent (mail or e-mail ) 16,159 15,509 4.2% Firat notices as % of total cimulation 1.4% 0.0% Items searched 2,374 2830 -16.1% to verify claim of return D. FINES COLLECTED $143,705 $132,989 8.1% 57 FY01 CIRCULATION BY TYPE AND FORMAT NOTE: Total from Circulation by Scat does not match total from Circ by Area/Agency for May and June, 2001. The fourth quarter total by scat is 315, 291, and by area, :~14,985, for a difference of 306 circa. CATEGORY YEAR PERCENT LAST PERCENT PERCENT TO DATE OF TOTAL YTD OF TOTAL CHANGE ADULT MATERIALS General tic/tic expressNVestern 88,299 10.5% 84,679 10.5% 4.3% Mystery 39,913 4.7% 38,643 4.8% 3.3% Science fiction 15,156 1.8% 13,318 1.6% 13.8% Young adult fiction 13,260 1.6% 13,422 1.7% -1.2% Large print 11,876 1.4% 9,985 1.2% 18.9% Foreign language books 3,256 0.4% 2,537 0.3% 28.3% Easy reading for adults 483 0.1% 413 0.1% 16.9% TOTAL FICTION 172,243 20.4% 162,997 20.1% 5.7% 000 - General/Computers 6,325 0.7% 6,701 0.8% -5.6% 100 - Psych/Philosophy 10,401 1.2% 10,971 1.4% -5.2% 200 - Religion 8,268 1.0% 8, 169 1.0% 1.2% 300 - Social Sciences 26,786 3.2% 27,255 3.4% -1.7% 400 - Language 3,235 0.4% 3,235 0.4% 0.0% 500 - Science 10,016 1.2% 10,535 1.3% -4.9% 600 - Applied Technology 62,659 7.4% 62,574 7.7% 0.1% 700 - Art &Recreation 64,484 7.6% 59,654 7.4% 8.1% 800 - Literature 12,397 1.5% 12,977 1.6% -4.5% 900 - History &Travel 29,806 3.5% 28,296 3.5% 5.3% Biography 9,836 1.2% 10,320 1.3% -4.7% TOTAL NF: ADULT & JA 244,213 28.9% 240,687 29.7% 1.5% Paperbacks, comics 23,307 2.8% 25,286 3.1% -7.8% Magazines 11,412 1.4% 13,278 1.6% -14.1% Pamphlets, Maps, Annuals 802 0.1% 693 0.1% 15.7% Reference,Local/State docs 61 0.0% 87 0.0% -29.9% TOTAL MISC 35,582 4.2% 39,544 4.9% -9.6% TOTAL ADULT PRINT 452,038 53.6% 443,028 54.7% 2.0% Art/Photographs 1,726 0.2% 1,783 0.2% -3.2% Video (Movies) 166,057 19.7% 156,285 19.3% 6.3% DVD (Movies) 14,324 1.7% 0 0.0% 0.0% Compactdisc(music) 105,449 12.5% 107,472 13.3% -1.9% Classed Aud Cassette/CDs 22,400 2.7% 22,191 2.7% 0.9% Fiction on Tape 28,591 3.4% 27,763 3.4% 3.0% N-F Video 47,012 5.6% 44,892 5.5% 4.7% Adult Multimedia 5,544 0.7% 5,767 0.7% -3.9% TOTAL NONPRINT 391,103 46.3% 366,153 45.2% 6.8% TOTAL AV EQUIPMENT 673 0.1% 616 0.1% 9.3% TOTAL ADULT CIRCULATION 843,814 100.0% 809,797 100.0% 4.2% CHILDREN'S MATERIALS Fiction 45,457 12.9% 42,406 12.4% 7.2% Picture: Board,Easy,Caldecott 112,817 31.9% 109,304 32.1% 3.2% Readers 23,175 6.6% 23,403 6.9% -1.0% 58 FY01 CIRCULATION BY TYPE AND FORMAT NOTE: Total from Circulation by Scat does not match total from Circ by Area/Agency for May and June, 2001. The fourth quarter total by scat is 315, 291, and by area, 314,985, for a difference of 306 circs, CATEGORY YEAR PERCENT LAST PERCENT PERCENT TO DATE OF TOTAL YTD OF TOTAL CHANGE Non-fiction & Biography 56,210 15.9% 54,706 16.0% 2.7% Paperbacks 15,613 4.4% 14,474 4.2% 7.9% Magazines/pamphlets 1,662 0.5% 1,472 0.4% 12.9% Holiday 5,467 1.5% 5,696 1.7% -4.0% Reference 10 0.0% 13 0.0% -23.1% ParentJTeacher Center 3,021 0.9% 3,003 0.9% 0.6% TOTAL CHILDREN'S PRINT 263,432 74.5% 254,477 74.6% 3.5% Storytime Kits 461 0.1% 433 0.1% 6.5% Games &Toys 1,897 0.5% 2,984 0.9% -36.4% Books on tape 4,289 1.2% 4,265 1.3% 0.6% Classed Audio Cass/Dewey 163 0.0% 123 0.0% 32.5% Audio Cassette Books 5,496 1.6% 5,897 1.7% -6.8% Video 57,915 16.4% 54,357 15.9% 6.5% Children's Multimedia 10,452 3.0% 8,726 2.6% 19.8% jMusic: CD, Tape 9,559 2.7% 9,653 2.8% -1.0% TOTAL CHILDREN'S NONPRII 90,232 25.5% 86,438 25,4% 4.4% TOTAL CHILDREN'S 353,654 100.0% 340,915 100.0% 3.7% ALL CIRCULATION BY TYPE/FORMAT All Fiction 217,700 18.2% 205,403 17.8% 6.0% All Non-fiction 300,423 25.1% 295,393 25.6% 1.7% Picture books & Readers 135,992 11.3% 132,707 11.5% 2.5% Paperbacks &Comics 38,920 3.2% 39,760 3.5% -2.1% Magazines 13,074 1.1% 14,750 1.3% -11.4% Pamphlets/Reference & Misc. 9,361 0.8% 9,492 0.8% -1.4% TOTAL PRINT 715,470 59.7% 697,505 60.6% 2.6% Toys 1,897 0.2% 2,984 0.3% -36.4% Art 1,726 0.1% 1,783 0.2% -3.2% Video (F & NF) 270,984 22.6% 255,534 22.2% 6.0% Audio recordings (Music) 115,008 9.6% 117,125 10.2% -1.8% Books on tape (F & NF) 38,376 3.2% 37,925 3.3% 1.2% Classed nonprint - other 22,563 1.9% 22,314 1.9% 1.1% Multimedia 15,996 1.3% 14,493 1.3% 10.4% Misc NP: camera, story kit 461 0.0% 433 0.0% 6.5% TOTAL NONPRINT 467,011 39.0% 452,591 39.3% 3.2% TOTAL AV EQU IPM ENT 673 0.1% 616 0,1% 9.3% TOTAL U NDEFIN ED 1,245 0.1% 1,058 0.1% 17.7% TOTAL ADULT MATERIALS 543,814 70,4% 809,797 70.3% 4.2% TOTAL CHILDREN'S MATERI/ 353,664 29.5% 340,915 29.6% 3.7% GRAND TOTAL 1,198,723 98.8% 1,151,770 100.0% 4.1% Distribution: punch I copy for each selector 12.3, copy to NB #2 59 IOWA CITY PUBLIC LIBRARY CARD HOLDERS BY PLACE OF RESIDENCE July 1, 2001 PLACE NUMBER TOTAL PERCENT OF CARDS OF TOTAL IOWA CITY 47,2.7.~ ..... 75.0% Residents 46,941 Homebound 132 Institutions 61 Temporary 145 RURAL 3OENSON COUNTY ................................................... 4...,.5..9.z .......7A% Residents 4,494 Homebound 10 Institutions 3 FEE CARDS 203 0.3% This number represents cards for 76families. Hills 57 Shueyville 0 Tiffin 3 University Heights 143 JOHNSON COUNt' RECIPROCAL ........................................................................_S.:.7.~Z .............................._9.35' Coralville 4,355 Lone Tree 230 North Liberty 844 Oxford 1 l0 Solon 258 OTHER RECIPROCAL 5,281 8.4% TOTAL CARDS 63,067 100.0% County Johnson County 7.1% 61 MEETING ROOM USE FY01 List is not comprehensive Alliance for Preserving the Truth of the Iowa Arborist Association Sino-Japanese War Iowa Center for AIDS Resources & American Federation of Teachers Education American Heart Association Iowa City Area Science Center Ananda MorgaYoga Iowa City Bi-Group ARC (Association for Retarded Citizens) Iowa City Building Department Bicyclist of Iowa City (BIC) Iowa City Call to Action Birthday Club Iowa City Genealogy Society Bob Simpson for Congress Iowa City Human Rights Chris Feeley - Iowa State University Iowa City Independent Piano Teachers Citizens for Alternatives to the New Jail Association Citizens for Library Expansion Iowa City Linux Users Group Committee to Elect Linda Hagen Iowa City Police Department Copy Exchange Iowa City Pride Committee Delta Sigma Theta Sorority Iowa City Soccer Alliance, U12 Department of Human Services Iowa City Swedish Club Dreamwell Theatre Iowa Civil Liberties Union, Hawkeye DVIP Making the Connection Area Chapter East Central Regional Library System Iowa International Socialist Eastern College Consortium Organization EAV Project - Brandeis University Iowa Midwives Association EE Educational Tours Iowa Music Teachers Association Englert Civic Theater Group Iowa Pagan Access Network Evert Conner Center Iowa Progressive Coalition Falun Gong Iowa Storytellers Guild Family Support - Empowerment Iowa Wesleyan College Flierman Resources Group Iowa Workforce Development Fostering Partnerships Iowans for Peace in Iraq Friends of Hickory Hill Japan-American Friendship Association Gay Lesbian Bisexual Transgender Joe Bolkcom state senator Union Johnson County Attorney's Office Girl Scouts - Brownie Troop 1080 Johnson County Auditor Green Party Johnson County Cluster Board Harkin Johnson County Coalition Against Hawkeye Chess Club Domestic Violence Hindu Swatam Sevak Sanceh Johnson County Community Network Hindu Swayamsevan Sangh Johnson County Democrats Holistic Resource Network Johnson County Humane Society Ikenobo Ikebana Society Johnson County Mental Health, Art Club Groups Using ICPL Meeting Rooms Fy2001 lohnson County Tobacco Free Coalition luvenile Court Services Knights of Columbus Life Skills Inc. Lutheran Summer Musical Mid Eastern Iowa Community Mental Health Center MidAmerican Energy Company National Lawyers Guild Paratransit Advisory Committee Prairie States Mushroom Club Progressive Coalition Public Access Television Public Art Advisory Committee Public, Professional & Maintenance Employees Rape Victim Advocacy Program SAVE SEIU Small Business Development Center Spiritual Assembly of the Baha'is of Iowa City St. Luke's Center for Health and Well- Being State Department of Natural Resources Stepping Up Project Successful Living Timber Trails Homeowner's Association Transcendental Meditation Program United States Census 2000 United ~Vay of Johnson County Universi~, of lo~'a Counseling Service Victims Rights Committee Victory Temple Apostolic Church Visiting Nurse Association Volunteer Administration Network Women's Resource and Action Center Yale University Youth Leadership Program Zeta Phi Beta Sorority' IOWA CITY PUBLIC LIBRARY c~ FISCAL YEAR 2001 RECEIPTS AND EXPENDITURES BY FUND ~.o REPLACEMENT/ RRO Lost & Direct Gifts & Dev Office Jail Total Percent ~BEGINNINGBA~NCE II S0~ $16,163~ $116~ $10,237~ $101,07e~ $56711 $5e,391~ -$2,410~ $9,26011 $193,402~ ~ II $23,001~ $66,724~ RECEIPTS TAX DOLLARS CITY $2,799,553 $0 $0 $0 $0 $0 $0 $0 $0 $2,799.553 78.0% $11,790 $25.000 COUNTY $283,638 $0 $0 $0 $0 $0 $0 $0 $4,170 $287,808 8.0% STATE/FEDERAL $0 $1,115 $0 $0 $58,345 $20.515 $0 $0 $0 $79,975 2.2% FINES/FEES $149,976 $0 $0 $0 $0 $0 $0 $0 $0 $149,976 4.2% SALES $2,227 $0 $14,508 $0 $0 $0 $0 $0 $0 $16.735 0.5% $259 INTEREST $0 $1,345 $116 $1.079 $8,480 $686 $4,816 $0 $477 $16,999 0.5% $1,314 $5,035 GIFTS AND ENDOWMENT $0 $0 $0 $0 $0 $0 $103,118 $75,000 $0 $178,118 5.0% MISC $0 $0 $9 $9,976 $997 $0 $2.257 $0 $0 $13,239 0.4% TRANSFERS IN $46,319 $0 $0 $0 $0 $0 $0 $0 $0 $46,319 1,3% $4,000 9TOTAL {~ $3,281,7139 $2,460{} $14,833~ $11,055}} $67,822J $21,2019 $110,191)} $75,000~ $4,64711 $3,588,72211 ~ 9 $17,104~] $30,294~ EXPENDITURES PERSONNEL $2,363,925 $153 $0 $0 $27,962 $2,642 $0 $86,972 $0 $2,501.654 69.0% COMMODITIES $79.331 $285 $689 $1,571 $0 $1,809 $8,166 $0 $20 $91,871 2.5% SERVICES & CHARGES $361,896 $9,500 $10,995 $0 $21,101 $2,455 $22,641 $0 $0 $428,588 11.8% CAPITAL OUTLAY BUILDING $0 $0 $0 $0 $0 $0 $25,000 $8 $0 $25.000 FURNIEQUIP $45,347 $0 $0 $0 $24,410 $3,135 $1.008 $0 $0 $73,900 2.0% $32,596 $20,612 LIBRARY MATERIALS $374,424 $0 $0 $0 $0 $11,531 $77,332 $0 $4,176 $467.463 12.9% TRANSFERS OUT $36,790 $0 $0 $0 $0 $0 $0 $0 $0 $36,790 t .0% $0 11TOTAL ~ $3,281,713~, $9,938~ $11,6841( $1,57111 $73,4739 $21,572~ $134,14799 $86,9729 $4,196~ $3,625.26611 IIENDINGBALANCE 9 $011 $8,68511 $3.06511 $19,72111 $95.42711 $19611 $34,4351 -$14.3829 $9,71111 $156,85811 0.0%9 II $7,509~ $76,40611 Notes to FY2001 RECEIPTS &EXPENDITURES BY FUND ~ 1630.0 - Operating Budget - City tax dollars as receipts are computed by subtracting all other receipts from total expenditures. The balance equals tax dollars to support the library. The library levy is included. County tax dollars reflect the County's payment for service to rural residents and includes 13 payments this year due to a missed payment in 2000. Transfers in funds come from cable TV franchise fee which supports some Library Channel related costs. 1638.1 - Regional Reference Office - Due to drop in use of this service, FY00 was the last year for this contract, but a late payment is shown this year. 1638.2 - Enterprise Fund - Most revenue except interest is from sale of photocopies, microfilm copies, electronic printing, copies of library-produced association file and newspaper index, and miscellaneous counter supplies. In recent years income from copying has decreased. In FY99 new pay for print based on a debit card system was begun and one public copier dropped. This year expenses for the administrative copy machines were in the operating budget, so we end the year with a much healthier balance. 1638.3 - Lost & Damaged - Fees to the collection agency for retrieving long overdue fines and fees are paid from this account. 1638.4 - Open Access - This is a state program that reimburses reciprocal borrowing. Income is earned one year and spent the next. Ongoing staff expenses for .75 FTE are paid for from these funds and special projects approved by the Library Board. 1638.5 - Direct State Aid - State funds for direct state aid were first received in FYO0. Funds are spent the year they are received. 5311.1-8 - Gifts & Bequests - Miscellaneous gifts, income from a trust, and the Foundation's annual fund gift are deposited in these accounts. 5311.9 - Development Office Salaries - Friends Foundation fund allocated to personnel expenses of the Development Office are deposited here. Negative balance is due to a check written June 26, but not deposited until after July 1. 5353.0 - Jail Fund - Money comes from the County. All purchases are for materials for the jail's library and for newspapers and magazines for each cell block. 5492.0 - AV Equipment Replacement Fund - Major expense this year was replacement of microfilm/fiche reader-printers. 5496.0 - Computer Reserve Fund - This fund allows for replacement of outdated or damaged computers, peripherals or software to maintain the equipment required to provide library services. lib\admin~notesr&e.doc IOWA CITY PUBLIC LIBRARY EXPENDITURES FOR LIBRARY MATERIALS FIVE YEARS (FY97-FY2001) FISCAL YEAR 1997 FISCAL YEAR 1998 FISCAL YEAR 1999 I FISCAL YEAR 2000 FISCAL YEAR 2001 . _§~PENT I P'CENT SPENT I P'CENT SPENT I P'CENT SPENT I P'CENT SPENT I P'CENT ADULT PRINT 9610 - Books 175,801 43.3% 172.779 42.7% 171,807 40.9% 169,139 38.0% 191,270 41.3°/, 9650 - St. Orders 38,581 9.5% 37,635 9.3% 44,064 10.5% 41,024 9.2% 42,140 9.1°~ 9660 - Serials 37,409 9.2% 37,320 9.2% 42,829 10.2% 67.878 15.3°/, 45,618 9.8°/~ TOTAL 251,791 62.0% 247,734 61.2% 258,700 61.6% 278,041 62.5% 279.028 60.2°/. Adult Electronic Reference 28,025 6.9% 27,822 6.9% 34,300 8.2% 30,848 6.9% 17.324 3.7% ADULT AUDIOVISUAL 9623 - Music CD's 11,900 2.9% 14,873 3.7% 14,778 3.5% 13,658 3.1% 19,633 4.2% 9622 - Fiction on Tape 12.058 3.0% 12,094 3.0% 13,088 3.1% 14.998 3.4% 14.215 3.1% 9636 - Movies (Video/DVD) 12.384 3.1% 11,793 2.9% 12,437 3.0% 11.879 2.7% 31,932 6.9% 9635 - Art 3.351 0.8% 3.874 1.0% 3,926 0.9% 4,243 1.0% 4,330 0.9% 9642 - Multimedia 4,739 1.2% 4,965 1.2% 4,470 1.1% 5,464 1,2% 6,187 1.3% 9645 - Nonfiction Audio 6,066 1.5% 3,708 0.9% 5,042 1.2% 4,491 1.0% 6,027 1.3% 9644 - Non-Fic Video/Misc 12,901 3.2% 12,107 3.0% 10,870 2.6% 13,040 2.9°/, 12,574 2.7% TOTAL 63,399 15.6% 63,414 15.7% 64,611 15.4% 67,773 15.2~ 94,898 20.5% TOTAL ADULT 343,215 84.6% 338,970 83.7% 357,611 85.1% 376,662 84.7°/~ 391,250 84.5~ CHILDREN'S PRINT 9610 - Books 46,960 11.6% 51,367 12.7% 47,310 11.3% 5t ,120 11.5°/. 53,413 11.5°/ 9650 & 9660 - St. Orders & Serial 2,013 0.5% 1,868 0.5% 2,602 0.6% 3,144 0.7% 9650 - Standing Orders 2, 107 0.5°/ 9660 -Sedals 785 0.2% TOTAL 48,973 12.1% 53,235 13.1% 49.912 11.9% 54,264 12.2~ 56,305 12.2% CHILDREN'S AUDIOVISUAL 13,693 3.4% 12,884 3.2% 12,482 3.0% 13,682 3.1% 96219/239 Music 2,295 0.5% 96229/469 Spoken Word 2,352 0.5% 96369 Video 4,616 1.0% 96439/249 Toys & BookJCassette 2,228 0.5% 96459 Multimedia 4,239 0.9% TOTAL 13,693 3.4% 12,884 3.2% 12,482 3.0% 13,682 3.1% 15,730 3.4% TOTAL CHILDREN'S 62,666 15.4% 66.119 16.3% 62,394 14.9% 67,946 15.3% 72,035 15.5% OPERATING BUDGET 323,415 79.7% 340,592 84.1% 345,967 82.4% 351,283 79.0% 374,424 80.8~ ENDOWMENT and GIFTS* 70,162 17.3% 50,358 12.4% 74,038 17.6% 88,672 19.9% 77,330 16.7 Special Funds 12,300 3.0% 14,139 3.5% 0.0% 4,653 *' 1.0% 11,531 *' 2.5°/~ GRAND TOTAL I $405,881 100% $405,089 100% $420,005 100% $444,608 100%~ $463,285 100% *General Endowment broken out FY97 and FY98. Combined starling FY99 ** Endch Iowa 67 FUNDRAISING SUMMARY Total Total Total Total Cumlative 1983-1988 t989-1993 1994-1997 2000 2001 1998-2001 Total Sustaining Cash $ 138,348 $ 234,559 $ 257,491 $ 100,077 $ 91,632 $ 359,767 $ 990,165 Designated $ 7,169 $ 10.503 $ $ $ 17,672 In-Kind $ 3,520 $ 1,204 $ $ - $ 4,724 Friends $ Memberships $ 43,928 $ 62.679 $ $ $ 106,607 Used Book Bales $ 55,772 $ 38,582 $ 28,821 $ 13,900 $ 11,455 $ 48,269 $ 171,444 Unrestricted Endowment Free Public Library $ 39,003 $ 62,153 $ 9,918 $ 250 $ 280 $ 1.755 $ 112,829 Green $ $ $ $ $ $ $ Humanities $ $ Cash $ 458,470 $ 220,979 $ 124,635 $ 10,795 $ 8,749 $ 43,588 $ 847,672 Designated $ 1,049 $ 25 $ $ 1,599 $ 1,599 $ 2,673 In-Kind $ 1,173 $ 1,200 $ 9,884 $ $ 12,257 Newsome/Westgate $ 4,043 $ 10,875 $ 9,987 $ 100 $ 100 $ 400 $ 25,305 Year2000 $ 1,561 $ 4,145 $ 5,433 $ 125 $ 100 $ 883 $ 12,022 SUBTOTAL $ 505,299 $ 299,377 $ 159,857 $ 11,270 $ 10,828 $ 48,225 $ 1,012,758 Restricted Endowment Children's Memorial $ 2,002 $ 2,060 $ 1,550 $ 385 $ 5,997 Detwiler $ 150 $ 2,325 $ 2,840 $ 250 $ 1.250 $ 6,565 Holocast $ $ 200 $ 850 $ $ 1,050 Johnson County Bar Assoc. $ $ 10,000 $ $ 1,000 $ 11,000 Lottman $ 3,700 $ 5,080 $ 1,100 $ 50 $ 9,930 McDonald's Literacy Fund $ 1,000 $ 6,000 $ 4,000 $ $ 11,000 Shire $ $ 11,235 $ 10,043 $ 100 $ 100 $ 4.050 $ 25,328 Tadashi Piano Fund $ $ 13,448 $ $ $ 13,448 Weber/Lions $ 5,000 $ 2,882 $ 1,000 $ $ 8,882 Eggers $ $ $ 11,949 $ 400 $ 12,349 RicherSon Fund $ $ $ 4,405 $ 1,100 $ 1,100 $ 4.450 $ 8,855 Intellectual Fund $ $ $ 770 $ 100 $ 100 $ 870 SUBTOTAL $ 11,852 $ 53~230 $ 38,507 $ 1,450 $ 1,300 $ 11,685 $ 115,274 Capital Campaign Building Fund $ 99,902 $ 99,902 $ 99,902 Endowment $ 3,500 $ 3,500 $ 3,500 Gifts & Bequests G & B Designated $ 25,218 $ 76,864 $ 117,247 $ 26,632 $ 22,000 $ 164,014 $ 383,343 G & B Undesignated $ 42,921 $ 34,968 $ 20,051 $ 6.502 $ 4,633 $ 29,598 $ 127,538 G & B In-Kind $ $ 12,591 $ 16,901 $ 6.882 $ 2,405 $ 20,397 $ 49,889 JIGRAND TOTAL $ 834,027 $ 845,417 $ 656,795 $ 168,713 $ 247,655 $ 808,040 $ 3,144,279 1 ) 1983-1988: ICPL Foundation and Friends of the Library (FOL) co-exist as separate fund raising organizations on behalf of the Library. Foundation embarks on Centennial Endowment Fund campaign. Library receives $150,000 Challenge Grant from the National Endowment for the Humanities, matched On a 3-to-1 basis. 2) 1989-1993: Foundat on emphas zes growth in the Sustaining Fund; pledge payments from the endowment Campaign heady paid up, FOL COntinues annual membership drives and pedodic book sales, 3) 1994-1997: FOL and Foundation merge into a single organization: [CPL Friends Foundation. '*Funding the Future" deferred giving campaign conducted. Continued emphasis on annual givin9 growth. 4) 1998-2001: Sustaining Fund changed to Annual Fund; annual gifts earmarked for collection development.The Book End used bookstore replaces pedodic book sales. Friends Foundation launches $3.5 million capital and endowment campaign after the Library's $18.4 million expansion project gains voter approval. 68 ICPL LIBRARY INCOME FROM FUNDRAISING Total Total Total Total Cumlative 1983-1988 1989-1993 1994-1997 2000 2001 1998-2001 Total Friends Annual Gift $ 65,000 $ 69,500 $ 69,400 $ 13,900 $ 2,500 $ 39,600 $ 243,500 Support of D.O. $ $ 37,183 $ 10,300 $ 3,800 $ 4,500 $ 14,700 $ 62,183 Foundation Endowment Income Unrestricted $ 7,000 $ 189,970 $199,326 $ 96,395 $159,967 $ 367,982 $ 764,278 Restricted $ 1,241 $ 18,053 $ 18,040 $ 10,352 $ $ 26,776 $ 64,110 SupportofD.O. $ 134,261 $277,210 $155,528 $ 80,851 $ 431,092 $ 842,563 i~$~-.-- ~~:~ar,~. -,~ .... Gifts & Bequests G & B Designated $ 25,218 $ 76,864 $161,714 $ 26,632 $ 22,000 $ 164,014 $ 427,810 G & B Undesignated $ 42,921 $ 34,968 $ 19,935 $ 8,502 $ 4,633 $ 29,598 $ 127,422 G & B In-Kind $ $ 12,591 $ 14,427 $ 6,882 $ 2,405 $ 20,397 $ 47,415 }JGBAND TOTAL $~4~,380 $ 573,390 $770,352 $321,9Sl $276,856 $1,094,159 $ 2,579,281 69 STAFF ROSTER -JULY 1, 2001 PERMANENT STAFF Administration Information Services *Susan Craig *Maeve Clark *Elizabeth Nichols Barbara Black Beth Daly Todd Brown Martha Lubaroff Jeanette Carter Children's Services Susan Craig *Debb Green Linda Dyer Shalar Brown Beth Fisher Andrea Clinkenbeard John Hiett Deborah Dunn Kara Logsden Sam Glenn Kathy Mitchell Katherine Habley Ardis Sillick Nancy Holland Maintenance Craig Johnson *Edward Arensdorf Elizabeth Nichols Jonathan Beam Circulation Services Lysa Moore *Heidi Laudtzen James Moxley Terd Byers Systems Support Susan Craig *Elizabeth Nichols Beth Daly Patdce Bartling Mary Estle-Smith Barbara Black Rebecca Kessler Greg Kovaciny Elizabeth Nichols Diana Morris-Jarvis Mary O'Malley Romona Murrell Larry Parks Hal Penick Ron Prosser Diane Sunshine William Reese Valeda Schnor Technical Services Wendy Weidlein *Barbara Black Andrea Clinkenbeard Deb Wyjack Craig Johnson Rebecca Kessler Community and Audiovisual Diana Mords-Jarvis Services Romona Murrell *Kara Logsden Larry Parks Sara Brown Ardis Sillick Maureen Delaney Beth Fisher Diane Sunshine Charlie Koenigsaecker Wendy Weidlein Todd Leach Permanent Staff who Left Dona Smith Prior to July 1 Stevie Andrew- 15 yrs. Development Office James Armbrust - 5 yrs. Paul Giddings - 1¼ yrs. *Larry E. Eckholt Jean Hagen - 10 yrs. Gayle Wamer Kate Milster - 4¼ yrs. Transferred to substitute position *Administrative Staff Sara Glenn - 3 yrs. NOTE: People who work in more than one Division or Department are listed more than once. (continued) 70 HOURLY PAY STAFF: (as of 7/1/2001 ) This list includes current houdy pay employees and those who worked at the library longer than 6 months dudng the past year. This is the core of our 16.4 FTE hourly-pay staff. *Heidi Atkins - 2 years Jennifer Marshall Duncan -summer only *Hayley Barker - 1¼ years *Sara Masengarb - 6 mos Natalie Benton - 1 year Philip Miller- 8 mos Julia Blair - 9¼ years Joseph Mizelle - 2 years Alyssa Bowman - 6 mos Catherine Moore - 4 years *Natalie Brown - 2~ years David Moore - Summer only Karen Corbin - 2 mos *David Morals -1 year Barbara Curtin - 8 mos James O'Gorman - 1 year Lisa Devine - 1 year *Kristin Owens - 7 mos Michelle Dralle - 12 years *Christy Page - 10 mos Melody Dworak - 2 mos Benjamin Partridge - 1% years Erica Fedng - 2% years Irene Patil - 14~ years Laure Fredenburg - 2 years Joshua Pearson - 6 mos *Bill Fdedman - 2 years Jack Peppie - 8 years Amanda Friesenborg - 10 mos Amy Poague -2 years John Gaffney- 1~ years Nicholas Poen - 1 year Gretchen Gentsch -3 mos *Sharim Rainwater - 3 years Chris Gerken - 1 year John Richards - 2 mos Sara Glenn - 2¼ years Jamal River - 5% years Matt Goolsby - 1 year Liz Rollsmeier - 2~ years T. Green - 1 year Paul Rollsmeier- 10 mos Archie Greene - 10 years *Ryan Sehr - 1¼ years Ryan Greenlaw - 2 years Jeff Shannon - 2~ years Boris Gregodc - 2 mos Elise Shin - Summer only *Stephanie Greufe - 7 mos *Terri Shoemaker - 8 mos *Georgia Heald - 8¼ years *Beth Thenhaus - 10 mos Kathleen Henderson - 17 years *Betty Thomas - 2 years Kate Hess - 1 year Vanessa Vallejos - 6 mos *Jeff Jacobson - 13/, years Victoda Vallejos - 3 years Barbara Jordan - 2¼ years Monica Vemon- 1 ~ years Dustin Kelly - 6 mos *Jane Vogt - 10 mos *Philip Kirk - 1 year *Jessica Walsh - 8 mos Nilsa Knievel - 1 year Christine Waiters - 10 years Bonnie Larsen-Dooley - 5~ years Aaron Wings - 1 year Steve Marsden - 19 years Deanne Wortman - 20 years *Not on current payroll (7-0 1 ) 71 FY02 Staff Continuing Education IStart Date Name of Staff Name of Workshop 7/6/2000 Sh Brown, Craig ALA Preconference 7/7/2000 Sh Brown, To Brown, Craig, Fisher, Johnson, ALA Annual Conference Logsden, Nichols 8/1/2000 Badling Adobe Software Training 9/14/2000 Bartling, Nichols Town Meeting, Kalona 9/20/2000 Hagen Assistive Technology 9/25/2000 Delaney, Logsden Supervisor Training 9/26/2000 Fisher, Leach ECS Video Expo 10/2/2000 Warner Pagemaker Overview 10/3/2000 Craig, Green, Holland, Johnson, Lubaroff Computer File Management 10/3/2000 Black, Craig, Glenn, Green IFF Lunch Bryan David/Intemet Filtering 10/5/2000 Green Conquering Workplace Negativity 10/6/2000 Wamer Integrated Fund*Raising Campaign 10/9/2000 Wamer Pagemaker Intermediate 10/10/2000 Dunn, Green, Habley, Morris-Jarvis Computer File Management 10/13/2000 Wamer Advanced Word Tables 10/16/2000 Wamer Pagemaker Projects 10/17/2000 Dyer Computer File Management 10/17/2000 Craig, Glenn, Habley I FF Lunch Banned Books 10/18/2000 Byers, Parks ILAPrecenference: Dealing w/Difficult People in Library 10/19/2000 Hiett Computer File Management 10/19/2000 Craig, Clark, Glenn, Habley, Lauritzen, Logsden, iLA Annual Conference Lubaroff, Nichols, Parks 10/26/2000 Craig Personnel Law Update 10/27/2000 Glenn, Sillick Cataloging ABCs for the Marc21 10/31/2000 Blair, Brown, Car~er, Clark, Dyer, Hiett, Logsden, Computer File Management Mitchell, Nichols, Sillick 10/31/2000 Craig, Glenn, Holland, Johnson Electronic Library and First Search ICN Training 10/31/2000 Nichols First Search/Etectrenic Library Training 10/31/2000 Green IFF Lunch on Current Topice 11/1/2000 Wamer Donor Perfect Training 11/1/2000 Carter, Clark. Hess, Patil First Search/Electronic Library Training 11/1/2000 Black, Sh Brown, T Brown, Daly, Kovaciny, GroupWise 5 Training Lubaroff 11/2/2000 Nichols Computer File Management Fy2001 Staff Cominuing Education IStart Date Name of Staff Name of Workshop 11/4/2000 Dunn, Green, Habley Festival of Books for Young People 11/6/00 Lauritzen Circulation Managers and Staff are Library Leaders 11/11/2000 Warner Advanced Word Mail Merge 12/5/2000 Cartsr, Clark, Dyer, Hiett Microfilm/fiche Training 12/7/2000 Craig Architectural Library Visits 12/15/2000 All Staff Inservice Day 12/15/2000 Wamer PowerPoint 12/19/2000 Clark, Craig, Glenn, Green, Lauritzen, Prosser Architectural Library Visits (MN) 12/28/2000 Black, Clark, Craig, Lauritzen, Nichols, Clark Amhitectural Library Visits (Chicago) 1/3/2001 Kovaciny, Penick Windows 2000 Training 1/8/2001 Byers, Green, Lauritzen, Parks Architectural Library Visits (Urbandale, Sioux City) 2/1/2001 Carter Access 2000 2/9/2001 Dyer, Patil Word I Training 2/2012001 Kovaciny Word II Training 2/21/2001 Dunn, Green, Habley ICN New Children's Books 3/7/2001 Dunn Children's Literature Conference 3123/2001 Logsden Health Info Iowa Advisory Council 4/4/2001 Lauritzen, Reese, Schnor Amhitectuml Library Visits 4/10/2001 Prosser Access 2000 4/10/2001 Laurifzen Amhitectural Library Visits 4/11/2001 Green ALA Internet Filtering Teleconference 4/12/2001 Hiett Access 2000 4/13/2001 Kovaciny, Nichols Access BasicJAdvanced 4/19/2001 Green Iowa State Library Kids First Conference 4/26/2001 Clark, Fisher, Logsden Access 2000 5/15/2001 Clinkenbeard, Sillick OCLC Searching 5/19/2001 Johnson, Lauritzen, Murrall, Nichols, Penick Innovative Users Group Annual Conference 6/15/2001 Black, Clark, Craig, Lauritzen ALA Annual Conference 6/29/2001 Blair, Brown, Carter, Clark. Craig, Dyer, Hiett, Health Info Iowa Training Logsden, Mitchell. Nichols, Patil, Sillick 73 STATE LIBRARY OF IOWA 2001 PUBLIC LIBRARY GENERAL INFORMATION SURVEY · (July 1, 2000-June 30, 2001) Part 1-General lntbrmation Information in this section will be uses to identify the library and to ensure that the data reported for the library is listed correctly in the Iowa ?ablicLibrarvStatistics. Enter data in boxes with doubte lines. I. City Iowa City 2. County Johnson I 4. ActualNameofLibrary II Iowa City !Public Ljbrary 5. Lih -yDirector/ ,d. nis ator11Susan Craig Line 3 REGION. Use the two-character abbreviation only. Use the abbreviation for your region. CE:Central, EC:East Central, NC--North Central, NE:Northeast, NW=Northwest; SE-Southeast, SW--Southwest. If you are not sure in which region you are located, please call the State Library (1-800-248-4483) for help. Line 4 ACTUAL NAME OF LIBRARY. Put the name of your library (for example: Carnegie-Stout Public Library). Line 5 LIBRARY DIRECTORTADM[N1STRATOR. This is the name of the person hired to be responsible for operating the library. INCLUDE UNFrl .! FT} POSITIONS l~ A SEARCH IS CURRENTLY UNDERWAY. INCLUDE ALLEMPLOYEES PAID BY THE LIBRARY. Pailions by Nmber and FFE I 6. Paid Librarians [ ] 16 ~ 7. Paid Librarians l~TP: 14.75 I 8. AllOtherPaidStaff I 80 9. AllOtherPaidStaff~U~ 45.37 10. ( Electronic survey only ) Lines 6-9 FULL-TIME E QU I V A LENT EMPLOYEES. Report figures as of the last day of the fiscal year. To ensure comparable data, 40 hours per week has been set as the measure of full_time employment for this survey. To compute full-time equivalents (FTE) of employees m an> category, take the rimper of hours worked per week by all employees in that category and divide it by 4-0. When figunng the Full-Time Equivalents CFrE), catty your figure to two decimal places, but no more than two. Examples: ABC Library has 2 librarian, and I clerical employee. One librarian works 20 hours per week, the other works 6. Examples of Lines (>-9 would look like Line 6-7 PAID LIB RA RI A N S. _2 00.65 The 00.65 was the result of dividing 26 total hours by 40. Persons with the tilL.: of librarian do paid work that usually requires professional training and skill in the theoretical or scientific aspects of fibrin2, w ~,rk. or both, as distinct from its mechanical or clerical aspect. Staff members are considered librarians if they do professional hbrar) v. ork such as administration, reference, cataloging, or selection. Line 8-9 ALL OTHER PAID STAFF. I 00.13 The 00.13 was arrived at by dividing 5 hours by 40. This includes all other FTE employees paid from the reporting unit budget, including plant operations, security, and maintenance staff For example, a clerical worker who works 5 hours per week is .13 FIE. Fon-n No. 259-2081 Rev 5/01 Pubhc Library General Information Survey I 74 Levels of Education Total 11. Masters of Library Science ] 14.75 12. OtherCollegeDegr~(2or4year)(exclude#11) [ 15.20 13. High School Graduate (exclude #11 and #12) ] 28.60 ] Line 11 - 13 LEVELS OF EDUCATION Use the directions above (6-9) to compute full-time equivalents (FIE) for each level of education. FIE is reported only at the highest level of education completed and not included again for the other levels completed. Volunteers 14.NumberofVolunteex$ [ 405 15.Annual Total Numt;er of Hours Worked by Volunteers 7,899 Line 14 NLg~BER OF VOLUNTEERS. Report unpaid library workers. Do not include Green Thumb employees or employees paid by another agency. 16. Education Level Achieved by Director (check one) Masters in Library Science X Two-year college degree Other Masters Degree .Some college Bachelors in Library Science High School Graduate (or equivalent) Other Bachelors Degree Did not graduate fi~m High School Certification 17. Is the library director certified by the State Library? (Y or N) ** Y 18. Number of other staff mernbers certified? 17 Part 3-lAbfury lnctmte Show all sources of funds for 2000-01. REPORT ALL INCOME AS WHOLE DOLLARS ONLY; OMIT CENTS. If your library does not have an item in its budget or if the information is not available, enter NA. Include any funds carried over from the previous year. Enter each source of income on only one line, e.g. if fines and/or fees are included in Line 19, enter "0" in LAne 34. For each line, enter the amount of income received and the amount actually expended (for operating income, see explanation for Line 37-41). Form No. 259-2081 Rev 5/01 Public Library General Information Survey 2 75 ] To:al Governmental Income Received Actually Expended County Appropriation, Enter Amount ($) 22a. 283,638 I 22b. [ 283,638 County Appropriation, Enu~r Name of Other County 23a. I 23b. I Access Plus, OpenAccess 26a. 58,345 I26b' I 58,345 S teonowaReven 2Sa. [2Sb. I ' Ineoroe from Other Conlraaing Cities 29a. t 29b. [ , OtherGovernmemalRevenun RR0 and dail 30a. 5,285 I 30b. [ 4,196 I Line 19, 21-24 LOCAL GOVERNMENT SOURCES. All tax and non-tax receipts allocated by the city (Line 19) or county (Line 21-24) ofthe public library, and available ~or expenditure by the public library. Do NOT include h~re the value of any contributed or in-kind services and the value of any gifts and donations, fines or fees. In-kind is the provision of services by another agency in place of some cash suppo~ such as a situation in which the city pays the electricity for the library, but not out of the library bedget. Line 20 CAPITAL OUTLAY. All income from the city budgeted for fixed assets or additions to fixed assets, except for the purchase of library equipment. Include income budgeted for sites, buildings, additions to buildings and furnishings. Line 21-24 COUNTY APPROPRIATION. List the county from which you receive the majority of funding on Line 21-24, with the name of the county (2 1a, 21b) and the amount received (22a, 22b). List the county from which you receive other funding on Line 23-24, with the name of the county (23a, 23b) and the amount received (24a, 24b). If funding is received from more than 2 counties, list additional coonties and amounts on a separate attachment. Line 25 FEDERAL ASSISTANCE. All revenue received from Federal sources. Line 26 OPEN ACCESS and ACCESS PLUS. Include payments received for participation in the Open Access and Access Plus programs. Line 27 ENRICH IOWA. include payment received from Enrich Iowa. Line 28 STATE OF IOWA REVENUES. Include any state funds other than Open Access, Access Plus, orEnrich Iowa. Line 29 INCOME FROM OTHER CONTRACTING CITIES. Include all funds from contracts for service with other cities, not including your own. Line 30 OTHER GOVERNMENTAL REVENUES. All funding, for services rendered, from governmental sources other than those listed in lines 19-29. Form No. 259-2081 Rev 5/01 Public Library General Information Survey 3 76 Total Non-Governmental Income Received d Actually Expetuled Other Grants (Total) 31a. 31b. List Grants Individually, byTi~eand Amount 32. 2(continued) ~st o~cr gran~ a~d amouras Endowments and Gifts 33a. 185,191 ~ 33b. 221,119 Finesand/orFecs 34a. 176,687 I 34b. 163,731 Other Income 35a. 59,508 [ 35b. 56,319 Line 31 OTHER GRANTS (Total). The total revenue from non-governmental grants. A grant is a sum of money given as financial assistance and intended to foster research or innovative projects. Line 32 LIST GRANTS. List each grant received and the amount of the grant. Line 33 ENDOWMENTS AND GIFTS. Report all gifts and donations of money from all sources, other than grants (Line 31). Include interest on gifts of money. Do NOT include the value of gifts and donations of books or other library materials and equipment. Line 34 FINES AND FEES. Report all income from overdue fines, non-resident fees, photocopy fees, equipment renal, etc. Line 35 OTHER INCOME. Report all income other than that given in Lines 31-34. Do NOT include the value of any contributed service or the value of "in-kind" gifts and donations. Line 36 BALANCE IN SAVINGS OR TRUST ACCOUNTS. Report the balance held at the end of the year. Interest on these accounts should be included in Line 33. 0per~fin~_ Income 37. Local Govemment Operating Income (#19b,22b,24b,29b,30b) spent for operating [ 3,087,387 38. State Government Operating Income (#26b,27b,28b) spent for operating costs ] 78. 860 39. Federal Government Operating Income (#25b) spent for operating costs 40. Non-Governmental Operating Income (#31b, 33b-35b) spent for operating costs ] 422,475 41. Total Operating Income (#3740) spent for operating costs h. 588,722 Line 37-41 OPERATING INCOME. Operating income is 2000-01 income which was used to operate the library in 2000-01. Report only income used for operating expenditures. If the library received $30,000 in income from all sources but only spent $25,000 for standard operating expenditures, the operating income would be $25,000. Include federal, sate, or other grants which were used for operating expenditures. Do not include: income for major capital expenditures; contributions to endowments unspent in fiscal year 2001; income passed through m another agency;, income such as gift funds or city income placed in a Trust and Agency account; or any funds unspent in the previous fiscal year. Line37 OPERATINGINCOMEFROMLOCALGOVERNMENT. Reporttaxandnontaxreceiptsallocatedbythecommunity, district, or county of the public library and available for expenditure by the public library. Do not include here the value of any Form No. 259-2081 Rev 5/01 Public Library General Information Survey 4 77 contributed or in-kind services and the value of any gifts and donations, fines, or fees. Calculate operating income as follows: (al) Calculate the amount of city appropriation (Line 19b) which is operating income ; (a2) Calculate the amount of county appropriation (Line 22b,24b) which is operating income ; (a3) Calculate the amount of other government revenue (Line 29b,30b) which is operating income ; .Add ai, a2 and a3 to find the total operating income from locaI government . Enter on Line 37. Line 38 OPERATING INCOME FROM STATE GOVERNMENT. Report funds distributed to public libraries by state government for expenditure by the public libraries. This includes FY 2001 funds fi'om Open Access and Access Plus in Line 26b, Enrich Iowa funding in Line 27b, and other state funding in Line 28b. Do not include federal monies distributed by the state. Calculate the amount of income from state government which was used as operating income. Line39 OPERATINGINCOMEFROMTHEFEDERALGOVERNMENT. Repon federal govemmentfunds distributed to public libraries, including LSTA monies distributed by the states. Calculate the amount of income from the federal government (Line 25b) which was used for operating expenses. Do not count funds which were received as income but not completely expertdeal during the fiscal year. Line 40 OPERATING INCOME FROM NON-GOVERNMENTAL INCOME. Report operating income other than that reported in Lines 37 through 39. Include, for example, gifts and donations, interest, library fines, and fees for service used for operating expenditures in FY 2001. Cfhis amount is the total of income from Line 3 lb, (other grants), Line 33b, (endowments and gifts), Line 34b, (fines and fees), and Line 35b, (other income) spent in the current year. Do not include the value of any conuibuted services or the value of "in-kind" gifts and donations. Line 41 TOTAL OPERATING INCOME. Sam of Lines 37 through 40. Total operating income should be in the range of75-125% of total operating expenditures (Line 62). Part 4-Exvcnditures All expenditures including grants and cooperative arrangements. If your library does not have an item in the budget, (e.g. utilities, benefits, etc.), or finn item is not available or not applicable, enter NA. Round all numbers to the nearest whole dollar. Stamtard OperafinE_ Expenditures 42. Salaries and Wages (before deductions) 2,070,369 43. Employee Benefits if Paid by Library (Insurance, Social Security, retirement, etc.) 431,285 44. (Electronic survey only) 45. Employee Benefits if Paid by City/County 4.6. Print Materials (excluding serial subscriptions and microforms but including paperbacks) 288 ~ 930 47. Serial subscriptions (All formats including microfiche or microfilm) 46,403 48. Microforms (except serial subscriptions) 49. Video Recordings (All formats) + DVD 49,122 50. Audio Recordings (All formats) 44,522 51. Films (All formats) 52. Computer Softwam 53. Library Materials in Electronic Format (Enter # of electronic materials in #172) 27,7 50 Form No. 259-2081 Rev 5/01 Public Library General information Survey 5 54. Electronic Access OEnterYin #171if>0) Incldes all staff and public 112,193 computers 55. Other Materials 6 ~ 558 56. (Electronic survey only) 57. Plant Operation if Paid by Hbrary (Phone, heat, Iights, ccoling) 148,577 58. Value of Plant Operation if paid by City/County 59. Equipment 73,900 60. All Other Operating Expenditures 325,657 61. (Electronic survey only) 62. Total of All Operating Er. penditures (~424~60, excluding #45 and #58) 3. 625. 266 Cipital Outlay 63. ~ Capital Ouday for Sites, Buildings, RemodelingofOldBuildings I II 1,534,822 To ensure accurate reporting, consult your business officer or city clerk regarding this section. Report only such monies expended daring the 2001 fiscal year, regalxtless of when the monies may have been received from Federal, State, local or other sources. REPORT ALL EXPENDITURES AS WHOLE DOLLARS ONLY, OMIT CENTS. If your library dees not have an item in your budget or the information is not available, enter NA. Line42 SALARIESANt)WAGES. 'i'his amaunt should bethe salaries and wages forall librarystaffforthefiscalyear. Include salaries and wages before deductions, but exclude "employee benefits." Line 43,45 EMPLOYEE (Fringe) BENEFITS The benefits outside of salaries and wages paid and accruing to employees regardless of whether the bencriB or equivalent cash options are available to all employees. Include amounts spent by the reporting unit for direct, paid employee benefits including Social Security, retirement, medical insurance, life insurance, guaranteed disability income protection, unemployment compensation, workmen's compensation, tuition, and housing benefits. Employee benefits paid out of the public library budget should be reported on Line 43. The actual amount of employee benefits paid by the city/county is reported in Line 45. Line 46 PRINT MATERIALS. Materials consisting primarily of words and usually produced by making an impression with ink on paper. Included in this category are materials that do not require magnification: books (Line 64), bound periodicals. paperback books, government documents, braille materials, ephemeral print materials, and the like. Line 47 SERIAL (Periodical) SUBSCRIPTIONS. Include here the cost of serial subscriptions, which are publications issued in successive parts, usually at regular intervals, and as a role, intended to be continued indefinitely. Serials include penedicals, magazines, newspapers, annuals (reports, yearbooks, etc.), proceedings, and transactions of societies. Line 48 MICROFORMS. Include here the expenditures for microforms, which are photographic reproductions of textual, tabular, or graphic materials reduced in size so that they can normally be used only with magnification. The two main types of microforms are microreproductions on transparent material, including roll microfilm, aperture cards, microfiche and ultrafiche, and reproductions on opaque material. Line 49-51 See definitions for Video Materials (Line 88), Audio Materials (Line 80), Film (Line 84) Line52 COMPUTER SOFTWARE. Enter expenditures for computer software, which includes procedures and associated documentation that instruct the computer to perform certain types of tasks, in contrast to the physical components or devices of a computer (hardware) (for example, WordPerfect, Paradox, Lotus 123, Pagemaker, etc.) Line53 OPERATINGEXPEND1TURESFORLIBRARYMATERIALSINELECTRONICFORMAT. Forthemostpar'hexpendimms should be for CD-ROMs, disks, or tapes. In some cases where a computer was included as par~ of the package (InfoTrac, for example), the cost of the entire product should be included. Estimates are acceptable for this question, and are actually Form No. 259-2081 Rev 5/01 Public Library General Information Survey 6 79 encouraged. Don't include expenditures for the types of items in Line 54. Report operating expenditures for materials considered part of the collection, whether purchased or leased. such as CD-ROMs, magnetic tapes, and magnetic discs, that are designed to be processed by a computer or similar machine. Examples are U.S. Census data tapes, locally-mounted databases, serials, and reference tools. Include operating expenditures for equipment when the cost is inseparably bundled into the price of the information service product. Exclude operating expenditures for library system software and microcomputer sof'~ware used only by the library staff. Don't include items that were reported as Capital Outlay, Line 63. Line 54. OPERATING EXPENDITURES FOR ELECTRONIC ACCESS. Report only operating expenditures, not capital expenditures for new computer systems. Don't include items reported in Line 53. Report all opentinS expenditures from the library budget associated with access m electronic materials and services. Include computer hardware and software used m support librap/operations, whether purchased or leased, mainframe and microcomputer. Include expenditures for maintenance. include expenditures for equipment used m run information service products when that expenditure can be separated from the price of the product. Report expenditures for services provided by national, regional and local bibliographic utilities, networks, consortia and comn~rcial services. Report all fees and usage costs associated with such services as OCLC FirstSearch or electronic document delivery. Include miscellanenas items such as phone lines, computer paper, and other supplies. Include Internet service and telecommunications. Line 55 OTHER MATERIAL. include all expenditures for materials not reported on lines 46-54, such as puzzles, art prints, vertical file subject heading (not individual items), filmstrips, etc. Line 57-58 PLANT OPERATION AND MAIN'IIi:NANCE. Operation of Plant consists of the housekeeping activities concerned with kenping the physical plant open and ready for use. It includes rent (if applicable), cleaning, disinfecting, heating, lighting, communications, power, moving fumig, handling supplies, caring for grounds, and other such honsekenping activities as are repeated somewhat regularly on a daily, weekly, monthly, or seasonal basis. Include minor repairs (e.g. broken windows), Do not include here any items reported in Line 54. Line 58 VALUE OF PLANT OPERATION. If the library does not pay all of the costs associated with operating and maintaining the library, report thel actual mount paid by the city (e.g. city pays for heat, light) on line 58; ff the library budget includes money for telephone, rent, cleaning, etc., report on line 57. Line 59 EQUIPMENT. include expenditures for all library equipment purchased during the 2001 fiscal year. includes microform equipment, audiovisual equipment computer workstations, and computer-related equipment Line 60 ALL OTI-IER OPERATING EXPENDITURES. Include all expenditures other than those given in lines 42-59. Line 63 CAPITAL OUTLAY. include funds for the acquisition of or additions to fixed assets such as building sites, new buildings and building additions, new equipment (including major computer installations), initial book stock, furnishings for new or expanded buildings, and new vehicles. This excludes replacement and repair of existing fomishings and equipment, regular purchase of library materials, and investments for capital appreciation. Part 5-l.ihrary Collection A NUMBER HELD AT START OF YEAR - The number of volumes and/or the number of titles owned by the library at the start of the fiscal year (July 1, 2000). B NUMBER ADDED DURING FISCAL YEAR - The number of volumes and/or rifles added to the collection during the fiscal year whether through purchase or donation. C WITItDRAWN DURING FISCAL YEAR - The number of volumes and/or titles "weeded" or lost during the fiscal year. Form No. 259-2081 Rev 5/01 Public Library General Information Survey 7 80 Line 64 VOLUMES. For reporting purposes, a volume is a phys!cal unit of any printed, typewritten, handwritten, mimeographed, or processed work, contained in one binding or portfolio, hardbound or paperbound, which has been cataloged, classified, and/or otherwise made ready for use. Include estimate of unprocessed paperbacks. A B C Use Fiscal Year Begirming Held at Stun # Added # Withdrawn Held at End of July 1, 2000 of Year During During Year Year** Year** (Optional) Books and Sexials (Number of volumes) 64. 205,290 65. 21,510 66. 15,409 67. 211,391 Government Documents (If not already counted in ~54, number of volumes) 68. 69. 70. 71. Current Serial/Periodical Subscriptions finelude periodicals and newspapers in 636 3 39 600 any formaL number of titles) 72. 73. 74. 75. Books in Microfilm Format CRepon number of titles; exclude serials and duplicate copies) 76. 77. 78. 79. Audio Materials (Number of volumes) 80. 21684 81. 2815 82. 661 83. 23838 Films (Number of volumes) 84. 85. 86. 87. Video Materials (Number of volumes) 88. 14,776 89. 304Ze 90. 743 91. 17,075 Computer Application Software (Number of volumes) 92. 1,009 93. 356 94. 198 95. 1,167 Other Library Materials (# of 881 ] 63 37 907 volumes) 96. 97. 98. 99. Total Materials (optional)*' 100. 244,276 101. b7 , 789 102. 17,087 103. 254,978 Line 64 BOOKS AND SERIALS. Books are nonperiodical printed publications bound in hard or soft covers, or in loose-leaf format. Serials are pubhcanons ~ssued in successive parts, usually at regular intervals, and as a rule, intended to be continued indefinitely. Senai~ include periodicals (magazines), newspapers, annuals (reports, yearbooks, etc.) memoirs, proceedings, and transactions of sc.x.'lctlL'~ include books, bound periodicals and newspapers, government documents, and paperbacks. Exclude microforms and pa,-.i;-hk-L, Except for the current volume, count unbound serials as volumes when the library has at least half of the issues m a puri;~ht'r ,I ,.olume. Line 68 GOVERN1MENnf I-~(~C t'M ENT. Any publication in book, serial, or other form of library material that is published by a government agent: -' :.. the publications of federal, state, local, and foreign governments and of intergovernmental organizations to ~, h~ch gv~emment~ belong and appoint representatives, such as the United Nations, Organization of American States, and the En,. Ba31c Comrrussion. Do not include Vamphlets. Line72 CURRENT SERIALS. tPERIODICALSUBSCRIPTIONS. This refers to the arrangements by which, in retum for a sum Paid in advance, periodical,. ne,,~spapers, or other serials are provided for a specified number of issues. Count subscriptions purchased Form No. 259-2081 Rev 5/01 Pubhc LIbrary General Information Survey 8 81 fi'om the library's budget and those donated to the library as gifts, Count titles, including duplicates, not individual issues. Include the total number of subscriptions for all outlets (branches and bookxnobiles). Line 72,76 TITLES. For reporting purposes, a title is a publication which forms a separate bibliographic whole, whether issued in one or several volumes, reels, discs, slides, or parts. See Line 48 for a definition of Microram. Line 80 AUDIO MATERIAL. A genetic term for material on which sounds (only) are stored (recorded) and that can be reproduced (played back) mechanically or electronically, or both. This includes records, audiocassettes, audiocartridges, audiodiscs, audioreels, talking books, and other sound recordings. Line 84 FILM. The term film is used interchangeably with "motion picture" which is a length of film, with or without recorded sound, bearing a sequence of still images that cream the illusion of movement when projected in rapid succession (usually 18 to 24 frames per second). Motion pictures are produced in a variety of formats (cartridge, cusseRe, loop, and reel). Motion picture sizes may be 8mm, super 8ram, 16ram, 35ram, 55ram or 70 mm. Count film.strips under Other (Line 96). Line 88 VIDEO MATERIAL. These are materials on which pictures are recorded, with or without sound. Electronic playback reproduces pictures, with or without sound, using a television receiver or monitor. Line 92 COMPUTER APPLICATION SOIPTWARE. Includes procedures and associated documentation that instruct the computer to perform certain types of tasks, in contrast to the physical components or devices of a computer (hardware) (for example, WordPerfect, Paradox, Quattro Pro, etc.) Line96 OTIIER. Include all materials not already reported, such as CD-ROM based information products (forexample, electronic encyclopedias on CD-ROM), puzzles, art prints, vertical file subject heading (not individual items), filmstrips, etc. Part 5-Library l,oan Transactitms Circulation Tnnsaclions 104. Adult Books 440,626 105. Childmn's Books 261. 770 106. Films 107. Video Recordings 285,308 108. Audio Recordings 175,947 109. Periodicals 110. All Other Items 21,998 111. Total Cimulation** J-, 198,723 112. Circulation to Reciprocal Borrowers 155,590 1 i3. Circulation to Your Own City 910,698 114. Circulation to Contracting Cities 115a. Circulation to the Rural Population of Your Own County 98,000 115b. Other circulation Form No. 25%2081 Rev 5/01 Public Library General Information Survey 9 82 Interlibrary Loan 116. Received from other libraries I 825 t 17. Provided to other libraries 1,190 Registration 118. Re~is~ation (As of July 119. Number of Registered Borrowers Added [ 7,081 120. Number of Registered Borrowers Withdrawn ~ 6,940 121. Current Total Registration 122. Year Registration Files Were Last Weeded Materials Use/Attendance 123. In-Library Materials Use Annually (not less than 1) ~ 992,0OO 124. Library Visits (not less than 1)** 595,701 Line 104-115 CIRCULATION TRANSACTION. The total annual circulation of all library materials of all types, including renewals. Note: Count all materials in all formats that are charged out for use outside the library. Count interlibrary loan transactions only for items borrowed and checked out to customers. Do not include items checked out to another library. (Do not use circulation multipliers. For example, if a film is checked out and shown to 30 people, count 1 circulation, not 30. Do not report "automafic renewals" as circulation.) Report annual totais. Line 105 CIRCULATION OF CHILDREN'S BOOKS. Children's books are those which are intended for use by persons age 14 and under regardless of the age of the person who checks out the book. Line 112 RECIPROCAL BORROWER. A nonresident borrower with a valid library card from another library. Include only circulations to iowa library patrons. Do not include circulations to patrons served by connets with cities or counfes. This is an annual total, but it may be based on a sample period survey. For a 1 week sample, multiply the sample period total by 52. (Reciprocal borrowers are those who would qualify as Open Access participants, even if their library is not an Open Access participant.) Line 113 CITY CIRCULATION. This is circulation of all types of materials to those who actually live within the city limits of the city your library was established by ordinance to serve. Do not count here circulation to rural residents who have a library card from your city library. Line 115a RURAL CIRCULATION. This is circulation of all types of materials to peBons who are rural residents of your county. Also include those who have a valid card from another city but who actually live in the unincorporated area of the county. Line 116,117 INTERLIBRARY LOAN. A nansaction in which library material, or a copy of the material, is made available by one library to another upon request. It includes both lending and borrowing. The libraries involved in interlibrary loan are not under the same administration. Include items loaned to or borrowed from the State Libra~ or the Regional Library, including A/V. Repor~ annual totals. Line 118 REGISTRATION. Report the total number of people holding valid library cards as of July 1, 2000. (If your library does not now have an accurate method of counting regisnation, for purposes of consistency the State Library recommends using a 3 year regisnation period. Multiply the total number of patrons registered during the last fiscal year (2000-01) by 3 to get your estimated total number of library registrations.) Line 119,120 REGISTERED BORROWERS. Report the total number of registered borrowers added and withdrawn in FY 2001. Form No. 259-2081 Rev 5/01 Public Library General Information Survey 83 Line 123 LIBRARY MATERIALS USE. Report the total number of materials used in the library, but not checked out. This includes reference books, periodicals and all other library materials used within the library. Follow the instructions in the Output Measures manual, but conduct a one week sample. Multiply by 52 to calculate an annual total. Annual totals based on a daily count are also acceptable. Line 124 LIBRARY VISITS. Report the total number of persons entering the library annually including persons attending activities, meetings, and those persons requiring no staff services. Follow the instructions in the OutOut Measures manual, but conduct a one week sample. Multiply by 52 to calculate an annual total, which is used by the national statistics project. Annual totals based on a daily count are also acceptable. This information is required annually for the national statistics project, FSCS. ~*~7'~ 7-()utlntt Measures In collecting and reporting output measures, please follow the definitions and insreactions provided in the OutOut Measures for Public Libraries, second edition, except the instructions concerning sample period. Use a one-week sample. Do not report annual figures in this section. If data is collected in two one-week periods, add the totals and divide by 2 to provide a one-week figure. In keeping with the recommendations of the Standards Committee, the State Library recommends that Output Measures surveys be conducted every 3 years. Report only the results of surveys conducted in the past year. N.A. Did not do this year Reference Fill Rate (In a Typical Week) [ 126. Number of Reference Transactions Completed in the Same Working Day I Ti~e Fill Rate On a Typical Week) 128. Number 0flities Found ~ Subjc~zt and Aufitor Fill Rate (h a Typical Week) ' 129. Number of Subjects and Authors Sought [ 130. Number of Subjects and Authors Found I I Browsers Fill Rate (In a Typical Week) 131. Number of Browsers Seeking Material I 132. Number of Browsers Finding Something' '] Document Delivery an a Typical Week) 133. Number of Requests for Materials Not Immediately Available 134. Materials Delivered Within 24 Hours 135. Materials Delivered Within 3 Days (excluding #134) 136. Materials Delivered Within 7 Days (excluding #134-135) Form No. 259-2081 Rev 5/01 Public Library General Information Survey 11 137. Materials Delivered Within 14 Days (excluding #134-136) 138. Materials Delivered Within 30 Day~ (excluding #134-137) Line 125 NIj'MBER OF REFERENCE TRANSACTIONS. Definition: A reference transaction is an information contact which involves the knowledge, use, recommendations, interpretation or instruction in the use of one or more information sources by a member of the library $raff. The term includes information and referral service. Information sources include printed and non-printed materials, Internet, FirstSearch, machine-readable databases, catalogs and other holdings, records, and through communication or referral, other libraries and institutions and persons both inside and our. side the library. The request may come ip person, by phone, by fax, mail, or by electronic mail from an adult, a young adult, or a child. Do not count directional transactions or questions of rules or policies. Examples of directional transactions are "Where are the children'$ books?" and "I'm looking for a book with call number 612.3." An example of a question of rules or policies is "Are you open until 9:00 tonightT' Note: If an actual count of reference transactions is unavailable, determine an annual estimate by counting reference transactions during a typical week in October and multiply the count by 52. A "typical week" is a time that is neither unusally busy or unusually slow. Avoid holiday times, vacation times for key staff, or days when unusual events axe taking place in the community or in the library. Choose a week in which the library is open its regular hours. Include seven consecutive calendar days, from Sunday through Saturday (or whenever the library is usually open.) Line 126 NUMBER OF REFERENCE TRANSACTIONS COMPLETED. Report the number of reference questions completed in the same working day in which they were asked. Line 133-138 DOCUbfENT DELIVERY. rnis is a measure of how rapidly items are obtained which are not immediately available. "Document" in this sense means anything requested by a patron. In the Outrut Measures manual you will find instructions for how to count the delivery times. Delivery means any method used to fill the request, iocluding interlibrary loa~ and reserves. Part 8-1: SCS Statistics These items are specifically formatted to be reported to the Federal State Cooperative System (FSCS) for Public Library Statistics Number of Service Outlets 139. Cenwal Library Facility (Notlessthan 1) { 1 140. Branch [ o 141. Bookmobile 142: Other Service Outlets Remo~:e Book OPoDs ] 2 Other FSCS 143. TotaJNumberofReferenceTransactionsin2000-01 (not less than l) 80,508 i44. FI'E librarians with ALA accredited MLS 1 145. Total Number of Hours Open Each Week (Main Library)** (Not more than 90) 64 146. Total Number of Hours Open Aanually (Duplicated) 3,248 147. Total Circulation of All Materials Cataloged as "Children's" (not > #1 Form No. 259-2081 Rev 5/01 Public Library General Information Survey I2 85 148. [ TotalNumberofPeopleAttendingLibraryProgramsforChildren [ I[ 9fl,,q~l ~,~ Note on #147 and 148: Regardless of the age of the participant Line 139-142 NUMBER OF SERVICE OUTLETS. Use this section to report all service outlets as defined below. Service units that are NOT OPEN TO THE PUBLIC are NOT to be reported as public service outlets. Service must be provided on a regular basis throughout the year. Line 139 CENTRAL LIBRARY. Enterthe number of Cemral Libraries. ACenlral Library is the single unit library or the unit where the principal collections are kept and handled. Also called Main Library. Some county, multicounty and regional libra~ systems may not have a main library. Some systems may have an administrative center which is separate from the principal collections and is not open to the public. Line 140 BRANCHES. Enter the number of branch libtunics. A branch library is an auxiliary unit of an Adminisuative Entity which has at least all of the foilowing: (1) separate quarters, (2) an organized collection of library materials, (3) paid surf, and (4) regularly scheduled hours for opening to the public. Line 141 BOOKMOBILES. These are tracks or vans specially equipped m carry books and other library materials; they serve as traveling branch libraries. Count the number of vehicles in use rother than the number of stops the vehicle makes. Line 142 OTHER SERVICE OUTLETS. Enter the number of other service outlets. Examples are outlets in senior citizen centers, day care centers, jails, or other organizations or institutions with small and frequently changed collections of books and other library materials. Line 143 TOTAL NUMBER OF REFERENCE TRANSACTIONS. See definition of reference transaction (Line 125). This total is obtained by muh~ptymg the number of reference transactions in a sample period by the appropriate multiplier m arrive at an annual figure (i.e., if there were I00 transactions in a week, the total would be 100 x 52, or 5200). Line 144 I'TE Librarians with ALA ACCREDITED MLS from an institution accredited at the time of graduation. l't~. is Full Time Equivalent (Line 6-9). ALA is the American Library Association, MLS is the Master of Library Science degree. Line 145 HOURS OPEN PER TYPICAL WEEK. (Main Library) The total of hours open in a typical week. Line 146 TOTAL HOURS OPEN PER YEAR. (Duplicated) Total annual public service hours for all outlets combined. If the library has no branches or bookmobiles, has the same hours year-round, and was not closed other than the regularly scheduled days and times, muluply the value given in Line 145 times 52 m determine the value for Line 146. For example, if the libray was open 20 hours per week year-mund and was not closed for coustmetion or repairs, Line 145 is 20 and Line 146 is 1040. If the library had summer hours which were less or greater than winter hours, or has branches or bookmobiles, or was closed for repair or remodeling. one of the following scenarios may apply. Report the sum of all public service hours for all library facilities (including booluaobiles) for the entire year. For bookmobiles. report only the hours in which the bookmobile is open m the public. Include only branches or bookmobiles which conform t~, the definitions in Line 140 or Line 141. Do not include hours for deposit collections or other similar service hours. Total annul hours should reflect any increase or decrease in hours during "summer hours." Subtract the total hours that the main ht~rar?, bookmobiles, or branches were closed other than regularly scheduled days or hours. Line 146 is intended to report the exact number of hours your library was open last year. There are several possible scenarios. These are examples, for the purpose c: illustration only:. SCENARIO ONF 'I~e library is open the same number of hours year-reund and was closed only for regularly scheduled days and txrnc> Multiply hours open per week times 52 weeks. In Scenario One, ~f the libray is open 20 hours per week in Line 145, the value entered for Line 146 is 1,040 (20 hours x 52 weeks). Tin_, ;s mc onl? scenario in which it is appropriate to use the multiplier of 52 weeks. SCENARIO TWO. The library is open 25 hours per week in the winter and 20 hours per week in the summer. Winter hours last 40 wee~.s. summer hours last 12 weeks. The library was closed for 10 holidays and was also closed for remodeling for 3 weeks dunn~ the winter. Form No. 259-2081 Rev 5/01 Public Library General Information Survey 13 In Scenario Two, the following calcuhfions would be made: Hours Open -Multiply 25 (hours) x 40 (weeks) for winter hours =1000 (al) -Multiply 20 (hours) x 12 (weeks) for summer hours = 240 (a2) · -Add al + a2 = 1240 Hours Closed -Calculate the number of holiday hours closed, for Scenario Two, let us use 10 (holidays) x 5 (hours) = 50 (bl) -Calculate the number of hours closed for remodeling, multiply 3 (weeks) x 25 (hours) = 75 Co2) -Add bl + b2 = 125 Total -Subwact hours closed from hours open = 1115 SCENARIO THREE: The library has a main library, several branches, and a bookmobile. Using the methodology outlined in Scenario Two, the total hours for each oudet are calculated. Annual hours for each unit are added together to pwvide an annual toni for all outlats. Line147 T~TALC~RCULAT~~N~FMATER~ALSCATAL~GEDAS~'CHILDREN~S'~.The~talcircu~ati~n~fa~~chi~dren~smateria~s in all formats to all users, including renewals. Line 148 CHILDREN~j PROGRAM ATTENDANCE. A count of the audience at all pwgrams for which the primary audience is children. Include adults who artended childmn's programs. For Line 147 and Line 148, "children" are considered persons age 14 or under. Part 9 ~,dditional lnlbrmation Information provided is ent~.xt into a database at the State Library and will be provided upon request. 149. Does your library have a Friends group? Yes X No (If yes, please list name, address, and phone number of contact person) 150. Name Larry Eckholt 151. Phone 356-5200 x 149 ts2. Address Iowa City Public Library , 123 S. kinn Street ',53. Ci~ Iowa City, Iowa 154. Zip 52240 t55b. Are your library facilities handicapped accessible? Yes tX No ** 0..ist all branches separately) 155d. How many total square feet of space in your library? 47, O00 (List all branches separately) I. 56. Did your library have a referendum within the past year? Yes .. No X t 57. Was it successful? Yes No 158. Hourly salary of the director ........... $ $43.6pgr hour i59. Hourlysalaryofassistantdirector .... 2.. $ 37.43 per hour 34.32 [ 60. Hourly salary of the children's librarian ...$ per hour t61 a. Total population of the cities your library serves by contract? (Exclude #161d) NA List dries which contract for service (excluding your own) with populations t 6 Id. List cities your library serves by informal contract, with populations Form No. 259-2081 Rev 5/01 Public Library General Information Survey i4 87 162. Annual meeting room use 1,042 (Not library sponsored. This measure is not in the Output Measures manual. It is to be used to count the number of times the room is used for non-library progums.) 163. Did your library income ~rom the city include a one-time special appropriation? Yes X 164. Cifyes, amount appropriated) $ 1,534,82~65. purpose Site acc~uisition Design Fees new building 166. Number of total library materials (volumes)cataloged as children's owned by the library 6q, fl~7 (As of June 30, 2001, if available) 167. Number of chiMren participating in the FY2001 Summer Library Program I 168. Amount spent for continuing education $ 20,70 ]Include all expenditures related to training of library staff or urnstees. Line 161 a TOTAL POPULATION OF CITIES YOUR LIBRARY SERVES BY CONTRACT. Contracts are wriRen and specify services provided and mount of annual compensation. Do not include contracts with county supervisors for rural service. Linel61d T0TALP~PULATI0N0F~rr~ESY~URL~BRARYSERVESBY~NF0RMALC0NTRACT.List~itiesiny~urcountywhi~h have no library, whose citizens use your library, but which have no formal contract with your library. Also list total population for those cities. Line 162 ANNUAL MEETING ROOM USE. Report the number of times the library's meeting room(s) is used for non-librsry sponsored programs or meetings. Line 166 NUMBER OF TOTAL LIBRARY MATERIALS (VOL~S) CATALOGED AS CHILDREN'S OWNED BY TIlE LIBRARY (As of 3uae 30, 2001). Include all items counted in Lines 64-103 which are eataloged as children's. CIfavailable) FSCS ELECTRONIC TECHNOLOGY SURVEY l'he U.S. Deparanent of Education is collecting information on electTonic technology in public libraries.. Leave blank any of the questions that do not apply to your library. 'Ihe first three questions have to do with the status of electronic technology us of the date the question is answered. These questions requi~ only YES or NO answers. 169. DOES THE PUBLIC LIBRARY HAVE ACCESS TO THE INTERNET? Please check the appropriate box based on the following definition. Libraries that have Intemet service from SILONET, INS, or other service providers should answer YES to this question. Also, libraries that partialpate in the FirstSearch project should answer YES to this question. The Internet is the collection of networks that connect government, university and commercial agencies and is unified by the use of a single protocol suite, TCP/IP. Note: Report the library as having Intemet access only if one or more of the following services are accessible: world wide web, telnet, file transfer protocol, or community network, Do not report a library that has access to elecU'onic mail only. Form No. 259-2081 Rev 5/01 Public Library General Information Survey t5 170. IF THE LIB RARY HAS h'NTERNET ACCESS, ANSWER YES OR NO TO EACH OF TIIE FOLLOWING QUESTIONS. Only one · selection should be checked as a YES. 171. DOES YOUR LIBRARY PROVIDE A CCF_.SS TO ELEUI'RONIC SERVICES (E.G.,BIBLIOGRAPH/C AND FULL:IEXTDAT.~BASES, MULTI-MEDIA PRODUCTS)? This would include ouline services such as Dialog or Firsr~earch as well as in-house resources such as CD- ROM based periodical indexes (e.g., InfoTrac). These a~e elec~onic services pwvided either in the library or by remote access to the library. Include resources owned or leased by the library and access to remote databases and commercial services. Included are both direct patron access and staff access on behalf of pa~yous. Do not include Internet access. 172. NUMBER OF LIBRARY MATERIALS IN ELEUrRONIC FORMAT. Do not include computer application sofl~vare for programs such as WordPerfect or Excel. Include materials that are cun-enfly reported as Other Library Materials Line 96, such as CD-ROM based encyclopedias (e.g., C-roller) and other reference materials. Report the number of units. Number of library materials in electronic format - 2 195 Report the number of physical units such as CD-ROMs, magnetic ropes and magnetic disks that are designed to be processed by a computer. Examples are U.S. Census data rapes, locally-mounted databases, reference tools, and serials on CD-ROM, rape, or floppy disk. Exclude bibliographic records used to manage the collection, library system software, and microcomputer software used only by the library staff. 173. NUMBER OF INTERNET COMPUTERS FOR STAFF USE ONLY, Report only Intemet computers that are never used by the public. 174. NUMBER OF INTERNET COMPUTERS FOR PUBLIC USE. Include computers that are also used by stuff and public, and by public only. 175. ARE THE INTERNET COMPUTERS IN THE LIBRARY CONNECrt~D TO ALAN? Report yes or no. ALAN is a local area network that connects computers within a building. Do not report stand-alone computers. Form No. 259-2081 Rev 5/01 Public Library General Information Survey 16 89 I 176. l~nat is the maximum bandwidth/speed of the Internet connection for this ~ ~ library? ' T-J. 1.54 mg ~elect from the foliowing: Dial-up; S6kbps direct connect; greater than 56kbps direct connect; other Note: A dial-up connection uses a modern and a phone line. A direct connection uses a dedicated connection such as a cable modem or a ieased line (e.g, 56kbps frame relay, ISDN, DSL, T-l). Enter additional information about the Internet connection in 177. 177. Other information about the Internet connection (spe~d~ of connection service prnvider, etc.) ICN service aggregated through Grant Wood'AEA 178. NUMBER OF USERS OF ELECTRONIC RESOURCES IN A TYPICAL WEEK, Count the number of customen using electronic resources in the library in a typical week. Electronic resources include, but are not limited to, Interact WWW, e-mail, telnet, other), online indexes, cd-rom reference sources, and the online catalog. Do not include staff use of the resources. [ Numbor of users of electronic resounus in a typical week ] 980 Note: The number of users may be counted elecu'onically using software, or manually, using registration logs or the enclosed Electronic Usage Survey. Count each customer that uses the electronic resources, regardless of the amount of time spent on the computer. A customer who uses the library's electronic resources three times in a week would count us three customers. For confidentialit), purposes, it is recommended that, after recording the needed statistics, logs be discarded each day. Form No. 259-2081 Rev 5/01 Public Library General Information Survey 17 City of Iowa City MEMORANDUM Date: August 24, 2001 To: City Council From: Eleanor Dilkes, City Attorney Re: Proposed Charter Amendments Attached for your information are copies of Bruce Nestor's letter to me of August 22, 2001 and my response of today. Attachment Cc: Steve Atkins Dale Helling Marian Karr Sarah Holecek ~ r~2 ~' 7" TINDAL, ERDAHL, GODDARD & NESTOR Attorneys at Law An Association of Professional Corporations Ctemens ^ Erdahi, 311 Iowa State Bank Bldg Of Co,,,sd. " eFFlCE John E, Ba[drige Bruce D Goddard & 102 S. Clinton Street G Gifford Morrison Bruce D Nestor. PLC Iowa City, Iowa 52240 *** Douglas L Tindal & (319) 351 '4567 I(id~ard Slewarl 1909-1979 Daniel P Kitchen, PLC Facsimile (319) 338 4266 }ohn C Owen 1914-1983 E~wDTmdal bdncs~or~iane~ PaulV Shearer I919 1995 August 9~ 2001 Eleanor Dilkes. City Attorney City ofIowa City 410 E. Washington Street Iowa City, IA 52240 Re: Proposed Amendments to Home Rule Dear Eleanor: I am writing you as the attorney for the three citizen groups which recently gathered 1,600 signatures from eligible Iowa City electors in support of placing proposed amendments to the Iowa City Home Rule Charter on the ballot for the November 6, 2001, City election. I am concerned that proposed actions of the Iowa City Council with respect to these amendments will violate State law and deny the fight of citizens to seek amendments to the Home Rule Charter as allowed by law. At an informal City Council meeting on August 20, 2001, five councilors expressed a desire for you to initiate litigation to challenge the legality of the proposed amendments. Further, these councilors made a decision to not certify the amendments by August 31, 2001, and to keep them from being placed on the ballot at the next City election on November 6, 2001. If they make it through the primary, three of these five councilors (Emie Lehman, Conhie Champ'.on, and Mike O'Donnell) are standing for re-election in the general election scheduled for November 6, 2001. They have also publicly stated their opposition to the proposed amendments and therefore have a vested interest in ensuring that supporters of the amendments are not drawn to the polls on November 6, 2001. You are well aware that these amendments could be placed on the ballot for November 6, 2001, and if they received majority support from the voters, could then still be subject to legal challenge. Seeking a declaratory judgment prior to the amendments being approved by the voters, and endeavoring to keep the amendments off the ballot until approved by a court, creates both the appearance of a conflict of interest and an actual conflict of interest with respect to the three councilors who are standing for re-election. This conflict of interest would also exist with respect to Mayor Lehman and any other councilor seeking re-election if they participate in the committee to review objections to the petition mandated by §362.4 and §44.8 of the Iowa Code. 305 West Main Street, Suite A Offices in Iowa City, Washington and Williamsburg 500 Elm Street WashingIon, Iowa 52353 Williamsburg, loxva 52361 {'~19) 653 2159 (319) 668-8121 August 22, 2001 "~ Page Two ~.~ .,-x .c9 Although it does not appear that the Council has taken a formal vote to authorize litigatiom'J~ participation by the three councilors standing for re-election who also oppose the amendments would be "decisive to passage of the measure" authorizing litigation. which would make such a vote invalid under §362.6 of the Iowa Code ira conflict of interest exists. The same is true for any votes that may be taken by the committee to review' objections to the petition if councilors standing for re-eJection participate. Based on the conflict of interest which results fi'om participation of Ernie l.ehman, Connie Champion, and Mike O'Donnell. these councilors should recuse themselves from any decisions involving placement of the amendments on the ballot for the November 6, 2001, election. In addition to an actual conflict of interest, the initiation of premature litigation based on a vote in which these t~ee councilors played a decisive role, creates the perception of ~ unseemly and ~ti-democratic process. There is simply no reason that these amendments could not be voted upon by the citizens of Iowa City on November 6, 200 I, and a legal challenge then initiated with respect to any amendments which receive majority suppoa. Seeking a declarato~ judgment at this time appears to be an effort to not only deny citizens a vote on these amendments, but to also influence the outcome of the Ci~ Council elections now scheduled for November 6, 2001. You ~e c~ently researching what would constitute a legal objection to be resolved by the objection process ~der ~362.4 and ~44.8 of the Iowa Code. It is my position ~at ~y such objections ~e limited to challenges to ~e signaries on the petition, including whe~er ~ey ~e signaries of eligible electors, whe~er the petitions contain the infomation required by law, ~d whe~er a sufficient nmber of si~a~es have been filed. T~s is p~icul~ly ~e by viaue of the p~icipation of the Ci~ Clerk on the objection comi~ee ~d the absence of~y person qualified to m~e a legal judgmem as to the subst~ce of ~e proposed ~endmem. I would appreciate a response from you reg~ding your position on the above issues. In addition, I would ask that you state yo~ legal opinion reg~ding when these mendmems must be placed on the ballot. Section 8.01 (C) of the Cheer of the Ci~ of Iowa Ci~ states that upon submission of an approprime petition, "the Council must submit the proposed ~mendment to the voters at a City election." If you p~sue the path authorized by the Ci~ Co~cil of seeking a decl~ato~ judgmem prior to placing these amendmems on the ballot, the Ci~ Council would be acting u~easonably ~d in disreg~d of ~eir legal obligations to place these ~endmems before the voters of Iowa Ci~ because of the lengthy delay that would occur before a final decision was issued by an appellate couP. On behalf of the 1,600 citizens who signed these petitions, ~d specifically sought a vote on November 6, 2001, I ~k that you promptly noti~ me of how the Iowa City Council intends to comply with its obligations ~der Section 8.01 (C) and when these amendments will be placed on the ballot at a City election. Sincerely, Brace D. Nestor A~omey at Law August 24, 2001 ,..~.~.. .~II_~~ City Tindab ~rd~hL ~odd~rd ~ ~tor ~ S ~l~t~n ~tre~t Re: Proposed amendments to Home Rule Charter Dear Bruce: My response to your letter of August 22, 2001 follows, I understand that your letter was sent to the press. Therefore, I am providing the City Council with a copy of your letter and a copy of this response. You take the position that the Council members up for reelection have a conflict of interest that requires them to abstain from any action in connection with the charter amendments. I disagree, Even assuming that the Councilors have expressed the views you ascribe to them, the expression of a political view by a politician does not create a conflict of interest. I am continuing to research the issue of "legal sufficiency". The makeup of the three member committee is a factor in the analysis of what constitutes ~legal sufficiency". With respect to the timing of the election, I have publicly expressed my opinions concerning the same to the City Council. Generally, it is my opinion that state code provides that the Council shall submit the question to the voters at a special city election, and that such special election can, but need not, be held at the time of the regular election. The reasonableness of placing these measures on the November ballot is based on a number of factors, including the date on which the petitions were filed, the objection process required by state code, which has yet to run its course, and the various legal issues I identified in my earlier memo. Please feel free to contact me if you have further questions. V,29,/truly yours, . Eleanor M, Dilkes ,c- City Attorney . ,, pn cc: City Council Steve Atkins, City Manager Dale Helling, Assistant City Manager Marian Karr, City Clerk eieanor/Itrs/nestorl doc 410 EAST WASHINGTON STREET - IOWA CITY, IOWA 52240 [826 · (319) 356 5000 - FAX (3191 356 5009 Johnson County BOARD OF SUPERVISORS 'l Mike Lehman, Chairperson Pat Hamey Terrence Neuzil Sally Stutsman Carol Thompson Jail Update 9/5/01 1. Shared stats with cities, asked for help in reducing jail admissions. 2. Discussions regarding community forum strategy. 3. Remodeling to jail facility will be completed in the fail. New roof, air handling equipment, etc. New holding area was open for first football game. 4. Moving prisoners to Linn County Jail at a cost of $20,000-30,000 per month, anticipating $300,000 or more for the fiscal year. 5. Discussing alternatives: · Jail expediter to help move cases through the system more efficiently · Intensive Supervision Program for pre-trial, probation revocation and sentenced inmates, including basic treatment services. Proposed cost is $268,000. · Alternate jail site in the future · Future discussions with court system about how sentencing and continuances affect the jail population · Future discussions about prosecutoriai decisions. General impressions: We need to do everything we can to reduce admissions and length of stay, recognizing that these are only temporary fLxes. There is a possibility that effective alternative programs might allow us to plan for a jail that has less cells than the original proposal. Johnson County, compared to other jurisdictions, has fewer jail beds and uses them relatively efficiently. Example: Woodbury County, of similar size, has almost twice as many jail beds as Johnson, and 200 beds is common for counties of our size. 913 SOUTH DUBUQUE STREET, SUITE 201 , IOWA CITY, IOWA 52240-4207 · PHONE: (319) 356-6000 , FAX: (319) 356-6036 CITY COUNCIL INFORMATION PACKET #2 The following materials were distributed on August 30, 2001: Memorandum from City Attorney: Proposed Charter Amendments Minutes from Committee to Hear Objections: Charter Amendments Table containing: Retention (Petition #1), PCRB (Petition #2), Community Policing (Petition #3) information on Charter Amendments Resolutions submitted by Council member Kanner: Charter Amendment Number One, Charter Amendment Number Two, Charter Amendment Number Three Letter from Caroline Dieterie: City Charter Amendments Article from Daily lowan of 8/30/01 (submitted by Caroline Dieterie): Shaw slaying still reverberates Affidavits from: Dan Brock, Sara Epstein, Holly Hart, Scott Koepke, James McGreevey, Bobble Ney, Joannes Raymond Pool, David Redlawsk, Frank Simon, Bob Thompson, Jeff Thorpe, Richard Judson Twohy: Bill of Rights Infringement Letter from jjqpublic: Tales of the crypt (referendums and initiatives) (no name given, distributed in error) Letter from Tom Mentz: Charter Amendments City of Iowa City MEMORANDUM - DATE: August 30, 2001 ~ FROM: es, City Attorney RE: Proposed Charter Amendments The hearing on objections to the legal sufficiency of the petitions regarding the proposed charter amendments was held today. I understand that the City Clerk is providing you a copy of the minutes. Objections were sustained to the legal sufficiency of each petition. As noted in my earlier memo to the committee, Section 44.8 of the Iowa Code provides that the decision of this committee is final. Therefore, I do not believe the City Council has the authority to place the proposed amendments on the ballot. After the petitions were presented earlier in August, the City Council tentatively agreed to meet tomorrow to address the petitions prior to the 5:00 p.m. deadline for submission of ballot questions for the November election. In light of the decision of the Committee, Council action is not necessary. cc: Marian Karr, City Clerk Steve Arkins, City Manager Dale Helling, Assistant City Manager eleanor/mern/amendments,doc MINUTES COMMITTEE TO HEAR OBJECTIONS - CHARTER AMENDMENTS THURSSDAY, AUGUST 30, 2001 - 8:30 A.M. CIVIC CENTER - EMMA J. HARVAT HALL MEMBERS PRESENT: Ross Willburn, Madan Karr, Ernie Lehman STAFF PRESENT: Eleanor Dilkes, Sondrae Fort, Sue Dulek, Kellie Tuttle OBJECTlONERS/ Kevin Boyd, Marti Horan, Naomi Novick, Susan Horowitz, PETITIONERS John Balmer, Bob Elliott, Charles Major, Bruce Nestor SPEAKING: CALL TO ORDER: Ernie Lehman called the meeting to order at 8:30 A.M. Lehman explained that the purpose of the Committee meeting on Wednesday, August 29TM was to set up the protocol of this meeting. He stated that each objection would be considered separately, with the Boyd objection being heard first. He explained that there will be five minutes of discussion per side on each objection, then questions by committee members, if any; the committee then would decide on whether there is legal sufficiency. He stated this was not a public hearing and that all comments would be heard only by objectors or petitioners or their designees, with all comments limited to the objection as filed with the Clerk's office and rebuttal to the objection. Karr clarified that there would be a timekeeper from the Clerk's Office who would time the presentations only, and that Committee questions would be presented after the presentations. She stated that the timing will be ongoing, so the committee encourages everyone to line up and not use their time to switch positions at the podlure. She advised that a one minute warning would be given, and a stop when the five minutes has lapsed. She stated that the objector will always go first, the petitioner second, and if the time is not used there is no rebuttal, but the meeting will continue on to the next step. Lehman called a short break to allow those present to determine who would be speaking and in what order. Karr stated there were handouts and extra procedure on the table in the hallway. After the break, Lehman asked Dilkes to provide a briefing on what is appropriate and to explain legal sufficiency. Dilkes stated she provided the Committee with a memo on her opinions on legal sufficiency in the context of reviewing objections to legal sufficiency to the petitions. She offered to provide her opinion prior to each objection as to whether it constitutes an objection to the legal sufficiency of the petition. PROPOSED AMENDMENTS #1, #2 and #3 Objection: Dates missing or written by someone other than elector who signed the petition. Committee to Hear Objections - Charter Amendments August 30, 2001 Page 2 Dilkes stated that it is her opinion that this is an objection to the legal sufficiency of the petition. Kevin Boyd stated that he is objecting to the signatures that lack dates or have been clearly written in by somebody else. He feels those should not be included in the petitions because Iowa law requires that there be a date, and because it is a serious action to amend the Charter. He stated the rest of his objection speaks for itself. Karr asked if Boyd knows the difference it would make in the petition if those signatures were invalidated. Boyd stated he did not know, and that he feels that's not the point. Lehman clarified that he understands that Boyd's objection is including any signatures that do not have the signator having dated the petition. Boyd stated that was correct. In response to a question from Wilburn, Dilkes read Section 362.4 of the Code, which states that the petition shall include the signatures of the petitioners, a statement of the place of their residence, and the date on which they signed the petition. She said the Code does not go further to say if the person who signed needs to date it. She stated that sections of the Code referring to nomination petitions require the person who signs to put the date on, but that is not addressed in Section 362.4. Attorney Bruce Nestor stated he will respond on behalf of the petitioners. He said that it is the position of the petitioners that they continue to object to the composition of this committee, and that he has made this objection in writing to the City Attorney's office. He said that the term "legal sufficiency" does not appear in the Code sections which discuss the placement of charter amendments on the ballot, but only in Section 44.4 of the Code, which does not discuss charter amendments. He stated that Section 362.4 of the Code only speaks to the petitions, but not to what the other sections take out. He feels that this committee has the power to prevent the City Council from placing these amendments on the ballot. He stated the Code is very clear that it is the Council's duty to place these on the ballot if amendments to the Home Rule Charter are presented to them signed by petitions. He stated the petitioners feel that if this committee gets to make a final decision as to whether or not an amendment is a charter amendment, that would contravene State Code and constitute an elected body seating power to a committee that includes a non-elected official. Nestor stated that there are sufficient signatures, over 1,000, that are dated individually by the persons who signed. He also said that the Code does not state that the person signing has to affix the date themselves, only that the date must be contained. He said that Mr. Boyd has not presented any evidence to support fraud in affixing the dates. He also said that he felt the petitioners were not originally told that dates needed to be on the petitions by the City Clerk's office so there was some confusion. Karr asked if it was the petitioner's position that, even omitting the objection of Mr. Boyd of dates, that there are enough to meet the 785 requirement, Nestor stated that was correct. Karr asked if Nestor was in attendance at the meeting in the Clerk's office. He stated that he was not. Karr asked if Nestor was aware that Caroline and Carol were given an initiative and referendum petition as a sample. Nester said he cannot speak to that, but Committee to Hear Objections - Charter Amendments August 30, 2001 Page 3 it was his understanding that nothing was said that date was a requirement. Karr asked if Nestor knew whether this was a meeting centering on the charter or the state references. Nestor said he could not say. In response to a question from Karr, Dilkes advised that the objection, in her view, would be overruled unless it showed that it dropped the number of signatures below the required number of 785. She also stated that it is her opinion that the burden is on the objector to show this. Wilburn asked if there were an invalid signature, it would just be crossed off and does not invalidate the entire petition. Dilkes advised that was correct. Karr clarified that it is her understanding that, even if the committee believes persons who signed the petition did not affix the date, without the proof that it makes a difference the committee cannot sustain the objection. Wilburn agreed. Karr moved to overrule the Objection #7 to Proposed Amendment #1; Objection #3 to Proposed Amendment #2; and Objection #4 to Proposed Amendment #3. Wilburn seconded. The motion carried 3-0. PROPOSED AMENDMENT #1 - RETENTION Objection #1: "C vs. A" Dilkes advised that this is an objection to the legal sufficiency of the petition in that it alleges an irregularity in the language that may affect the election. Marti Horan stated that she objects to this proposed amendment on the basis that the petitioners want to change paragraph C so that the City Manager and the Chief of Police are subject to recall. She states that this paragraph C is to appoint the City Attorney, not the City Manager, so an incorrect paragraph cite is set forth. Nestor stated that there is a drafting error with respect to the section referred to in the Charter amendment, but it is clear that the expression of the petitioners was that it was their desire to have retention elections for City Manager and Police Chief, and there is no ambiguity or confusion regarding the purpose of the amendment. He stated that the City Council has authority under Section 8 to pass amendments to the Home Rule Charter without putting them to a vote of the electorate unless there is a petition submitted within 30 days of publication of an ordinance amending the Charter, so it is his belief that if this Charter amendment were to be placed on the ballot, the Council could correct any technical problems with drafting and unless that was challenged by 785 signatories within 30 days of publication, this problem could be resolved. Nestor further stated that there is a savings clause, section 1.03 of the Charter, that states that if any portion of the charter is invalid, that doesn't invalidate the balance of it. He stated that the petitioners feel the central part of this provision is quite clear and that was made clear to all who signed it. Wilburn asked if it was Nestor's position that the Council could make technical corrections to other sections, specifically article 4, section 4.02 in the City Code which Committee to Hear Objections - Charter Amendments August 30, 2001 Page 4 refers to accountability and removal of the City Manager. Nestor said he could not give a final opinion on that, but that the Constitution of the State of Iowa provides that judges are subject to retention elections, and that the Iowa legislature then passed several pages of technical detail regarding how that would be handled. He feels the Council would have some authority to pass implementing legislation for those retention elections. However, his understanding that the objection to this proposed amendment does not go to these issues, but only to the question of referring to subsection C instead of A. Karr asked if Nestor felt the Council should make that change before or after the election. Nestor deferred to Dilkes, but felt it would be difficult to change the language on a petition that has been signed. He said that the petitioners were just asking that the voters get to decide on these, not a body using technical or legal issues ahead of time. He stated that if it passed, if the language is a problem regarding placing it into the charter, that is the point where the Council would have the authority to make technical changes. Lehman questioned whether the City Council can change the wording on a petition prior to putting it before the public. Dilkes stated she does not believe the Council has the authority to change it before putting it on the ballot. Lehman asked what would be the effect of passing a petition with the wrong reference. Dilkes stated that if the amendment was adopted by the electorate, it would be adopted in the form presented. She stated the Council would at that time have a section of the charter that refers to an incorrect subsection, and that she feels the Council could use the amendment of the charter section to correct that after the fact, assuming there are no requirements in State Code relating to how soon you can change the Charter after it has been amended. Wilburn asked if the question was misleading or does not accurately set forth the intended purpose, is it the responsibility of the people putting forth the amendment to communicate to the people signing the petition that they know the consequences of what they are signing. Dilkes advised that she does not believe there is an obligation on people circulating a petition to explain what they are signing; she stated that the person reading the petition must read the petition and decide to sign it. Dikes also stated that she did not believe that the result of this amendment would be to leave the City Council without the authority to appoint a City Attorney. She said there would no longer be a mandatory provision in the City Charter for appointment of the City Attorney, but it would not leave the Council without authority to hire a City Attorney. Karr asked Dilkes about her memo wherein she cited Honohan v. United Community School District with regard to the petition referring to building a new schoolhouse and the ballot referring to a new senior high school. Dilkes stated that in the Honohan case the courts found that "schoolhouse" and "senior high school" did not mean the same thing and voided the election. Karr stated she felt the burden of responsibility was on the petitioner not to have misleading language. Committeeto Hear O~ections - ChaSerAmendments August30,2001 Page 5 Karr moved to sustain Objection #1 to Proposed Amendment #1. Lehman seconded. The motion carried 3-0. PROPOSED AMENDMENT #1 - RETENTION Objection #2: Language re what happens to Section "E" Horan stated that Amendment #1 also states that paragraph "D" should become paragraph "E", etc. She asked what happens with the present "E". She stated she doesn't think it accurately sets for the intended purpose. Karr asked if Horan found that the "etc." at the end of the amendment indicated that the remaining paragraphs were renumbered. Horan stated that was not clear to her. Nestor stated that he felt that this amendment is about whether or not there should be a retention election. He stated that passage of legislation does not renumber everything in the Code and the legislature does not require passage of the entire Charter word-for-word. Lehman stated he does not find the wording confusing. Lehman moved to overrule Objection #2 to Proposed Amendment 1. Wilburn seconded. The motion carried 3-0. PROPOSED AMENDMENT #1 - RETENTION Objection #3: City Manager & Chief shouldn't be subject to political vote. Makes elected officials of Manager and Chief. Manager can't afford to be weak. Politicizes position of Manager & Chief. Dilkes stated she does not believe they are objections to legal sufficiency of the petition. Horan stated she is against this amendment because the current system is just fine. If the City of Iowa City becomes displeased with the City Manager or Chief of Police, there are currently methods to change that, and it should not be political. Horowitz stated she objects to the City Manager and Chief of Police being subject to a political vote based on Section 2,08E where the City Council appoints the City Manager, who subsequently hires other City employees. She stated these appointments are job related and the criteria that go to the job bring into play the City administrator professionalism, and that the code of ethics precludes the candidate from being anything other than an employee who deals in carrying out the policies made by the elected City officials. She said that what she meant by the City Manager cannot afford to be weak was the current budget is well over $240 million, and you need a very competent administrator to be able to guide the elected officials on whether or not the policies they have agreed upon are going to be carried out. Committee to Hear Objections - Charter Amendments August 30, 2001 Page 6 Nestor stated that these are clearly political objections. He said that judges are selected from a pool created by a nominating commission, who are then appointed by a judge. He said they are subject to retention elections, and they do have a code of ethics forcing them to adhere to the rule of law. He stated that he does not think anyone would say that judges are made weak, incompetent or only elected on the basis of personality by virtue of the fact that they are subject to retention elections. He feels these standards would be consistent and politically proper and should apply to the positions of City Manager and Chief of Police. Lehman stated he feels the objection is a political objection and does not believe it is valid. Lehman moved to overrule Objection #3 to Proposed Amendment #1. Karr seconded. Wilburn stated that by the objectioner's own admission, the political comments are related to policy, therefore not meeting the definition of legal sufficiency. The motion carried 3-0. PROPOSED AMENDMENT #1 - RETENTION Objection #4: Vote is inconsistent with state code Dilkes stated that this is an objection that goes to the validity or legality of the proposed amendment itself and is not one to the legal sufficiency of the petition. John Balmer stated that it is important that we find through the court system whether this is inconsistent prior to putting this on the ballot. He said that because of potential ambiguities and uncertainties that would arise, the retention election aspect of the proposed amendment is troubling. He also feels there is a lack of clarity in this amendment. Bob Elliott stated that twice this morning it has been pointed out that this is consistent with the retention vote for judges, and he disagrees, stating that it is irrelevant. Judges are a different branch of the government. He stated that judges answer to no one, but the City Manager answers directly to the City Council. Nestor stated that he felt Balmer's comments went beyond the text of his filed objection. He said that he feels this is a political objection. Lehman stated that he concurs that this is a legal question that they are not empowered to discuss. Lehman moved to overrule Objection #4 to Proposed Amendment #1. Wilburn seconded. The motion carried 3-0. PROPOSED AMENDMENT #1 - RETENTION Objection #5: Conflicts with Charter's requirements relating to appointments Committee to Hear Objections - Charter Amendments August 30, 2001 Page 7 Dilkes stated that she does not believe this is an objection to legal sufficiency of the petition. Naomi Novick stated that her basic objections are that the suggested changes do not conform to the Charter. She said the Charter says the City Council hires the City Manager, evaluates him, sets salary, etc., and if a City Manager is required to be up for election for retention this conflicts with many other provisions in the Charter. She felt this type of amendment should be evaluated based on requirements of the Charter. Nestor stated he had no comments. Wilburn said he thinks this is related to the validity of the amendments and gets towards policy. Wilburn moved to overrule Objection #5 to Proposed Amendment #1. Karr seconded. The motion carried 3-0. PROPOSED AMENDMENT #1 - RETENTION Objection #6: Better mechanism is to go with Charter review process. Dilkes stated she does not believe it is an objection to the legal sufficiency of the petition. Novick identified herself as a member of the League of Women Voters Board, and that she was aware of the League's position. She understands the position that they have and she believes it to be valid. She said this would be a valid amendment in terms of a Charter Review Commission because it is changing the form of government. She stated that the people on such a commission would also consider what kind of ramifications this could have based on the remainder of the Charter. She stated that these issues would be considered at length, with lots of public comment, rather than just a signed petition. Nestor said he had no comments. Wilburn stated that according to the text of the letter from the League and Novick's comments, this objection is related to the validity and does not meet the definition of legal sufficiency. He stated that the legal and political issues are beyond this committee. Wilburn moved to overrule Objection #6 to Proposed Amendment #4. Lehman seconded. The motion carried 3-0. PROPOSED AMENDMENT #2 - PCRB Objection #1: Lessen responsibility of City Council Dilkes stated that she does not think this is an objection to legal sufficiency. Horowitz stated that the City Council is elected to uphold the local, state and federal laws. They must make themselves aware of the issues on both sides of the problem, Committee to Hear Objections - Charter Amendments August 30, 2001 Page 8 which is why the Council makes appointments. She feels that for a City committee to be so powerful as to take on its own life reduces the responsibilities of City Council. Nestor stated that he agrees with Dilkes that this does not fit the requirement of legal sufficiency. He stated that it is precisely the purpose of this amendment to lessen the responsibility of City Council and to create a permanent Civilian Review Board for the police force as part of the City Charter so that it cannot have its powers reduced, altered or eliminated by the City Council. Wilburn stated that this is more of a policy-type question. Wilburn moved to overrule Objection #1 to Proposed Amendment #2. Karr seconded. The motion carried 3-0. PROPOSED AMENDMENT #2 - PCRB Objection #2: Ordinance and not Charter Amendment. Does not address form of government. Charter is for process; amendment is for policy. Does not relate to the form of government. Dilkes stated that she believes this is an objection to the legal sufficiency of the petition. Novick stated that her objections are conformity to the requirements of the Charter. She said that this is a current City ordinance that establishes the PCRB, so this should be an amendment to a current City ordinance. She feels the requirements in the Charter are valid. Charles Major stated that his main argument is that it should have been done under initiative and referendum. He said it is not an amendment of the Charter. He quoted from Dilkes' memo of 7/26/01 wherein she states that initiative and referendum provisions specifically exclude Charter amendments from those subjects to which the initiative and referendum extends. Elliott contended that this does not address the form of government so does not meet the letter of the law or the Charter. He said the Charter expressly provides for the length of term and other powers. He felt that this amendment should have taken the form of initiative and referendum. He said this proposed amendment circumvents what the letter and the spirit of the Charter requires. Nestor stated that the central purpose of the proposed amendment is to create a permanent civilian police review board which is not subject to the whims of the Council as they change over time. Therefore, this goes to the form of the government. He said that the Council has the power to reduce, eliminate or enlarge the powers of the police review board at any time. He said that you cannot bring initiative and referendum on anything which is an amendment to the Charter, under section B.I.I, limitations. He stated that in order to not have the City Council have power over a board, the amendment must occur as part of the Charter. Otherwise, the general power would override any other specific limitation that citizens wish to initiate. Committee to Hear Objections - Charter Amendments August 30, 2001 Page 9 Karr asked Nestor if he was acknowledging that there is a "temporary board" by ordinance. Nestor stated that was true. Karr questioned if the petitioners take the premise that there was an ordinance and there is a board, why not use the referendum mechanism rather than Charter amendment. Nestor stated this would create a board that would only last for two years and at the end of two years Council could eliminate it. He stated that the petitioners wish to create a permanent board in the Charter. Karr stated that even if it were a Charter amendment, by Home Rule Charter Council can amend, so she didn't understand the protection he is implying. Nestor said there is nothing they can enshrine with absolute permanency. The degree of where the board is created speaks to the permanency of that board, and the Charter amendment would afford a more permanent position. In response to a question by Lehman, Dilkes stated that this amendment does go to the legal sufficiency of the petition; one of the requirements is that there be a Charter amendment being proposed so that is within the purview of this committee to act on. Wilburn stated that, while there are other avenues that this could have come about, he feels Nestor's comments about permanency does imply that the Charter process may be the appropriate avenue. Karr said that she would go the other way, stating that they currently have an ordinance and the ability in the Charter to do an initiative and referendum. She felt that the referendum process would be more appropriate. She stated she was concerned about what this says to other boards and commissions that are done by ordinance - if they want to become permanent they apply to become part of the Charter. She stated she is not comparing the importance of any commission, but is concerned about the precedent it sets. Lehman stated he has no problem with the public telling the Council if they want a permanent PCRB. He is concerned that they can change ordinances this easily, and if this stands they could get all kinds of proposed changes in this fashion, and he does not believe that is in the best interest of the City. Wilburn stated that, whether he likes it or not, he does feel the state of permanence is a salient point to him. Lehman stated that he believes the question is not the permanency of the PCRB; the question is the process. He said that the Charter sets forth methods the public can use to change the ordinances. He doesn't believe it relates to the merits of the petition as it does the merits of the process. He feels that, although this particular ordinance change is appropriate, it is not appropriate for the public to be able, with 10% of the electorate in the last vote, to change an ordinance of the City. Karr moved to sustain Objection #2 to Proposed Amendment #2. Lehman seconded. Wilburn added that he feels the discussion on the process is beyond the scope of the committee. Committee to Hear Objections - Charter Amendments August 30, 2001 Page 10 The motion carried 2-1, Wilburn in the negative. PROPOSED AMENDMENT #2 - PCRB Objection #4: Language unclear. Dilkes stated that this is an objection to the legal sufficiency of the petition. Major stated that his main complaint is that the term "claims" should be "complaints". He stated that people make hundreds of thousand of claims about policemen but very few complaints are made. He referred to Eleanor's memo wherein she refers to claims as being different than complaints. He felt that this amendment is unclear to him. Nestor said that these comments go beyond the text of the objection. He stated that he thinks the word "claim" is clear and voters understand what is meant. Wilburn moved to overrule Objection ~ to Proposed Amendment #2. Lehman seconded. The motion carried 3-0. PROPOSED AMENDMENT #3 - COMMUNITY POLICING Objection #1: Numbering is too convoluted. Dilkes stated that this is an objection to legal sufficiency. Horan stated that this amendment proposes a new Article 6, moving #6 to #7 and subsequently changing all other articles. She felt this was convoluted and they could make an amendment for the end. Karr clarified that Horan was suggesting that they add a new section, without renumbering all the sections. Horan stated that was right. Nestor stated that this is precisely what the petitioners want to do in terms of renumbering. Lehman said he did not find this objectionable. Lehman moved to overrule Objection #1 to Proposed Amendment #3. Wilburn seconded. The motion carried 3-0. PROPOSED AMENDMENT #3 - COMMUNITY POLICING Objection #2: Doesn't agree with proposal. Disagrees with proposal. Dilkes stated that this is not an objection to legal sufficiency. Horan said that she does not agree with the proposed section 6.01 regarding citation in lieu of arrest, and she does not agree with proposed section 6.02, police should be a peace keeping force. She stated that the police are already a peace keeping force. She said she realizes this is not a legal challenge to the legality. Committee to Hear Objections - Charter Amendments August 30, 2001 Page 11 Nestor stated he had no comment. Wilburn moved to overrule Objection #2 to Proposed Amendment #3. Lehman seconded. Karr noted that it is a pretty common procedure in ordinances to renumber and insert appropriate sections. The motion carried 3-0. PROPOSED AMENDMENT #3 - COMMUNITY POLICING Objection #3: Ordinance & not Charter amendment. Does not address form of government. Charter is for process; amendment is for policy. Dilkes stated that this is an objection to legal sufficiency of the petition. Novick stated that both the League and her objections disagree that the Charter amendment is the way to achieve this type of change. EIliott stated that he feels it is inappropriate avenue to achieve this goal. He felt it was bizarre to place in the City Charter a means by which Iowa City police react to different forms of lawbreaking. He feels that placing in the Charter a mandate of procedure is totally inappropriate and is another means of circumventing a more stringent process for accomplishing this goal. Nestor said that the petitioners are not trying to evade the more stringent requirements of initiative and referendum. He stated that this was a considered decision by the petitioners to seek an amendment to the Home Rule Charter for political and policy purposes nothing to do with requirements of signatures. He said that the purpose of placing these as Home Rule Charter amendments is to enshrine them permanently as an aspirational goal of the Charter and how this City believes that the police force should function. He noted that the current charter sets forth a number of aspirational goals. He said that the language of the first paragraph of the amendment is an aspirational goal for how City government should interact with citizens. Nestor also referred the committee to the severability clause in the Home Rule Charter which states that if some portions of the amendment are not properly part of the Home Rule Charter, that doesn't mean that all of it should be invalidated or kept off the ballot, but rather can be put to a vote of the citizens. If passed, legal challenges can be brought to address sections that people do not feel are part of the Home Rule amendment. He also stated that the whole Home Rule Charter sets forth rules for city employees, citing among others the rule that sets forth that the Mayor shall present to the City no later than February 28th an annual state of the city message. He stated that there is no reason that could not be done by ordinance, but it's in the Charter because it is important to someone. He stated that the remainder of the amendment is as appropriate for placement in the Charter as is the date on which the Mayor should give an annual state of the city message. Committeeto Hear O~ections - Chader Amendments August30,2001 Page 12 Nestor stated that the objections that are raised to all of these objections are fundamentally political objections. He said that people are bringing these objections to keep the amendments off the ballot. Lehman stated that it appears the objections to Petition 3 are about the same as the objections to the second petition as far as the process in which it is being presented. Karr said it's not the content, it's the process. Wilbum referred to his earlier comments, and said that what he hears is people are calling this bad policy or unwise. He said that while the word "permanency" is not used in this particular amendment, the representative for the petitioners had a relevant point about the preamble and subsequent sections. He plans to overrule the objection. Karr moved to sustain Objection #3 to Proposed Amendment #3. Lehman seconded. The motion carried 2-1, Wilburn in the negative. Lehman pointed out that the only thing this committee has been allowed to address is legal sufficiency. ADJOURNMENT Karr moved to adjourn, seconded by Wilburn. The meeting adjourned at 10:18 A.M. Board Chairperson Minutes Submitted By Neana Saylor Attachment: Exhibit B RETENTION (Petition #1) PCRB (Petition #2) COMMUNITY POLICING (Petition #3) 1. "C vs. A" (Horan)(Novick) 1. Lessen responsibility of City Council 1. Numbering is too convoluted (Horan) (Horowitz) 2. Language re what happens to "E~ (Horan) 2. Doesn't agree with proposal (Horan) / 2. Ordinance & not charter amendment (Novick) Disagrees w/proposal (Horowitz) 3. City manager & chief shouldn't be subject to (League) political vote (Horan) 3. Ordinance ¬ charter amendment Does not address form of government (Novick)(League)/ Makes elected officials of manager and chief (Balmer & Elliott) (Horowitz)/Manager can't afford to be weak Does not address form of government (Horowitz) Charter is for process-amendment is for policy (Balmer & Elliott) (Boyd) Politicizes position of manager &chief Charter is for process-amendment is for policy (League) Does not relate to the form of government (Boyd) (Major) 4. Vote is inconsistent with state code (Balmer & 4. Dates missing or written by someone other Elliott) 3. Dates missing or written by someone other than elector who signed the petition (Boyd) than elector who signed the petition (Boyd) 5. Conflicts w/charter's requirements re appointments (Novick) 4. Language unclear (Major) 6. Better mechanism is to go with charter review process (League) 7. Dates missing or written by someone other than elector who signed the petition (Boyd) CHARTER AMENDMENT NUMBER ONE Page 1 Prepared by: Steven Kanner, City Council Member, Iowa City, IA. For 8/3 1/0I Agenda. RESOLUTION NO. RESOLUTION THAT THE CITY COUNCIL OF IOWA CITY, UNDER THE REQUIREMENTS OF ARTICLE 8, SECTION 8.01(C) OF THE IOWA CITY CHARTER, SHALL SUBMIT HOME RULE CHARTER PROPOSED AMENDMENT NUMBER ONE "APPOINTMENT OF A CITY MANAGER WITH PERIODIC VOTER APPROVAL AND APPOINTMENT OF A CHIEF OF POLICE WITH PERIODIC VOTER APPROVAL" - TO THE JOHNSON COUNTY COMMISSIONER OF ELECTIONS BY AUGUST 31, 2001, 5:00 PM IN ORDER THAT IOWA CITY CITIZENS MAY VOTE ON IT AT THE CITY ELECTION OF NOVEMBER 6, 2001. WHEREAS, a petition has been signed by eligible electors of the City having at least equaled in number to ten percent of the persons who voted at the last preceding regular City election; and WHEREAS, the abovementioned petition is a proposed amendment to the City Charter; and WHEREAS, the abovementioned petition was filed with the City Clerk on August 20, 2001 and the herein mentioned Clerk verified that the petition had contained more then the required number of names of eligible electors; and WHEREAS, under Article 8, Section 8.01 (C) Council having received a petition proposing an amendment to the Charter "must submit the proposed amendment to the voters at a City election"; and WHEREAS, the deadline for inclusion on the November 6, 2001 ballot is August 31, 2001, 5:00 PM; and WHEREAS, the cost for holding a special election other then November 6, 2001 for a proposed charter amendment will likely cost the City of Iowa City over $25,000; and WHEREAS, there have been no valid protests by Iowa City citizens contesting the validity or number of required signatories to the petition; and WHEREAS, it is clear that the intent of the circulators of the proposed Charter Amendment by petition is to insert new language into the Charter about the City Manager and the Chief of Police and that the intention was to replace Section 2.08 paragraph "A" and not "C" as was noted in the petition - that a sort of "scrivener's error" has occurred. CHARTER AMENDMENT NUMBER ONE Page 2 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The City Council instructs the City Clerk to submit the following proposed Charter Amendment Number One - "Appointment of a City Manager with Periodic Voter Approval and Appointment of a Chief of Police with Periodic Voter Approval" - (with the subsequent correction) to the Johnson County Commissioner of Elections by August 31, 2001, 5:00 PM so that the citizens of Iowa City may vote on it at the election of November 6, 2001: Amendment #1 Appointment of a City Manager with Periodic Voter Approval and Appointment of a Chief of Police with Periodic Voter Approval That Article II, Subsection 2.08 (Appointments) of the Home Rule Charter of Iowa City, Iowa be amended by the following language: That the oresent paragraph "C" be replaced with the followin~ language: The Council shall appoint a City Manager and review his or her performance on an annual basis. This appointment shall be subject to a retention vote by Iowa City electors every four years beginning in 2003 and thereafter in every other regular election for City Council, by the ballot wording "Shall the present City Manager, (name)___ be retained?" That param-aph "D" be replaced with the following language and that the present paragraph "D" become oaragraph "E", etceteras: The Council shall appoint a Chief of Police and review his or her performance on an annual basis. This appointment shall be subject to a retention vote by Iowa City electors every four years beginning in 2003 and thereafter at every other regular election for City Council, by the ballot wording "Shall the present Chief of Police __ .(name)~__ be retained? 2. The City Council instructs the City Clerk, before submitting the petition to the Commissioner of Elections, to replace the "scrivener's error" in the abovementioned petition that reads, "That the present paragraph "C" be replaced with the following language:" with the following: "That the present paragraph "A " be replaced with the following language:" Passed and approved this day of ,20 MAYOR CHARTER AMENDMENT NUMBER ONE Page 3 Approved by ATTEST CITY CLERK City Attomey's Office CHARTER AMENDMENT NUMBER TWO Page 1 Prepared by: Steven Kanner, City Council Member, Iowa City, IA. For 8/31/01 Agenda. RESOLUTION NO. RESOLUTION THAT THE CITY COUNCIL OF IOWA CITY, UNDER THE REQUIREMENTS OF ARTICLE 8, SECTION 8.01(C) OF THE IOWA CITY CHARTER, SHALL SUBMIT HOME RULE CHARTER PROPOSED AMENDMENT NUMBER TWO "POLICE CITIZENS REVIEW BOARD" - TO THE JOHNSON COUNTY COMMISSIONER OF ELECTIONS BY AUGUST 31, 2001, 5:00 PM IN ORDER THAT IOWA CITY CITIZENS MAY VOTE ON IT AT THE CITY ELECTION OF NOVEMBER 6, 2001. WHEREAS, a petition has been signed by eligible electors of the City having at least equaled in number to ten percent of the persons who voted at the last preceding regular City election; and WHEREAS, the above mentioned petition is a proposed amendment to the City Charter; and WHEREAS, the above mentioned petition was filed with the City Clerk on August 20, 2001 and the herein mentioned Clerk verified that the petition had contained more then the required number of names of eligible electors; and WHEREAS, under Article 8, Section 8.01(C) Council having received a petition proposing an amendment to the Charter "must submit the proposed amendment to the voters at a City election"; and WHEREAS, the deadline for inclusion on the November 6, 2001 ballot is August 31, 2001, 5:00 PM; and WHEREAS, the cost for holding a special election other then November 6, 2001 for a proposed charter amendment will likely cost the City of Iowa City over $25,000; and WHEREAS, there have been no valid protests by Iowa City citizens contesting the validity or number of required signatories to the petition. CHARTER AMENDMENT NUMBER TWO Page 2 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The City Council instructs the City Clerk to submit the following proposed Charter Amendment Number Two - "Police Citizen Review Board" - to the Johnson County Commissioner of Elections by August 31,2001, 5:00 PM so that the citizens of Iowa City may vote on it at the election of November 6, 2001: Amendment #2 Police Citizens Review Board That Article V (Boards, Commissions and Committees), Subsection 5.01 (Establishment) of the Home Rule Charter of Iowa City, Iowa be amended by adding the following underlined words: With the exception of the Police Citizens Review Board, the Council may establish Boards in addition to those required by State law and shall specify the title, duties, length of term, qualifications of members and other appropriate matters. The Council may reduce or increase a Board's duties, transfer duties from one Board to another or dissolve any Board, except as otherwise provided by State law or this Charter. A. There shall be a permanent Police Citizens Review Board, which shall have vested in it the following minimum Dowers: 1. To hold at least one communitV forum each year for the pumose ofhearing citizens' views on the policies, practices, and orocedures of the Iowa City Police Department, and to make recommendations regarding such policies, practices. and procedures to the City Council. 2. To investigate citizen claims ofmisconduct bv swom police of~cers and to issue independent reports of its findings to the City Council; and 3. The authority to subpoena witnesses. Passed and approved this day of ,20 MAYOR CHARTER AMENDMENT NUMBER TWO Page 3 Approved by ATTEST CITY CLERK City Attomey's Office CHARTER AMENDMENT NUMBER THREE Page 1 Prepared by: Steven Kanner, City Council Member, Iowa City, IA. For 8/31/01 Agenda. RESOLUTION NO. RESOLUTION THAT THE CITY COUNCIL OF IOWA CITY, UNDER THE REQUIREMENTS OF ARTICLE 8, SECTION 8.01(C) OF THE IOWA CITY CHARTER, SHALL SUBMIT HOME RULE CHARTER PROPOSED AMENDMENT NUMBER THREE "COMMUNITY POLICING" - TO THE JOHNSON COUNTY COMMISSIONER OF ELECTIONS BY AUGUST 31, 2001, 5:00 PM IN ORDER THAT IOWA CITY CITIZENS MAY VOTE ON IT AT THE CITY ELECTION OF NOVEMBER 6, 2001. WHEREAS, a petition has been signed by eligible electors of the City having at least equaled in number to ten percent of the persons who voted at the last preceding regular City election; and WHEREAS, the above mentioned petition is a proposed amendment to the City Charter; and WHEREAS, the above mentioned petition was filed with the City Clerk on August 20, 2001 and the herein mentioned Clerk verified that the petition had contained more then the required number of names of eligible electors; and WHEREAS, under Article 8, Section 8.01(C) Council having received a petition proposing an amendment to the Charter "must submit the proposed amendment to the voters at a City election"; and WHEREAS, the deadline for inclusion on the November 6, 2001 ballot is August 3 I, 2001, 5:00 PM; and WHEREAS, the cost for holding a special election other then November 6, 2001 for a proposed charter amendment will likely cost the City of Iowa City over $25,000; and WHEREAS, there have been no valid protests by Iowa City citizens contesting the validity or number of required signatories to the petition. CHARTER AMENDMENT NUMBER THREE Page 2 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The City Council instructs the City Clerk to submit the following proposed Charter Amendment Number Three - "Community Policing" - to the Johnson County Commissioner of Elections by August 31,2001, 5:00 PM so that the citizens of Iowa City may vote on it at the election of November 6, 2001: Amendment #3 Community Policing That the Home Rule Charter of Iowa City, Iowa be amended by a new Article VI as worded below, keeping the present Article VI (Campaign Contributions and Expenditures) by making it Article VII, and accordingly changing the numbers of all subsequent Articles: Article VI. Community Policing Section 6.01. Citation in lieu of arrest. In accordance with State law which permits police officers to issue a citation in lieu of arrest for certain offenses, including all simple possession ofmarijuana offenses, Iowa City police officers shall issue citations in lieu of arrest for non-violent, misdemeanor offenses, unless there is a reasonable belief that a person will pose a danger to the community. 6.02. Police should be a peacekeeping force. Through this Charter Amendment citizens affirm their belief that the Iowa City Police Department should be a peacekeeping force which undertakes Community Policing as determined by the citizens and that tax dollars allocated to the Department be directed toward such ends. The police should not engage in the following practices to investigate, apprehend, or arrest for misdemeanor, non-violent offenses; garbage seamhes; conducting knock and talks for the purpose of gaining entry to residents' homes; going as undercover agents into bars, restaurants, and other public places; and acting on anonymous tips without following a set of guidelines approved by the Police Citizens Review Board and the City Council. Arrests of persons in possession of personal use amounts ofma~juana should not be a priority of the Iowa City Police Department. For all persons subject to arrest warrants for non-violent, misdemeanor offenses, the Iowa City Police shall notify the person if the existences of that warrant and provide an opportunity to appear for booking unless there is evidence that the person will pose a danger to the community or a risk of flight. CHARTER AMENDMENT NUMBER THREE Page 3 Passed and approved this day of ,20 MAYOR Approvedby ATTEST CITY CLERK City Attomey'sOffice - August 2001 Those of us carrying the petitions to amend the City Charter know there is fear in this community. Fear of the police is not a good substitute for respect end good feeling. Those now in control in the City Council - the current majority and their supporters - do not feel this fear; they do not think they ere facing the reality of the loss of their Consfltutional fights, because they believe they are 'in control'. No one will stop their cars "for a routine check" and ask to search them; no one dressed in black ninja suits will knock on their doors late at night and tell lies to try to gain access to their homes, their garbage will not be searched. The War on Drugs in the last I0 years now has deprived us of, or threatened, our rights under 6 of the 10 amendments to the U.S. Constitution that comprise the Bill of Rights: #1 (Right to petition the government for redress of grievences; freedom of religion) #4 (Protection from unreasonable search end seizure) #5 (Protection against self-inerimination; right to due process of law) #6 (Right to face accusers) #7 (Right to a jury trial) #g (Protection from excessive bail and unusual punishraent) If you doubt this, consider: · The difficulty of getting citizen initiated chenges to the government onto the ballot: the fate of those whose religion includes use ofpsyehoactive substances for communion; the imminent blurring of the line between church and state · Garbage searches, knock-and-talks end anonymous tips used as mechanisms to obtain access to peoples' homes, businesses, papers, and possessions · The use of pica bargains to coerce ' confessions' end force complicity with the police in implicating others; forfeitures - the taking of property without due process · Anonymous tip meens never knowing one's accuser · Exorbitant legal costs, putting jury trial out of reach of all but the well-to-do · $1950hailforsimplemisdemeenors;decadesofprisontimeforoffensessuchassmoking marijuena with a minor; persons using marijuena being deprived of the custody of their own children The majority members of the Council and their supporters do not feel threatened - yet. But power is greedy for more power. So, if nothing is done, their time will come. The comfortable middle classes in Germany in the 1930's likewise did not think that the Gestapo would ever take them away to concentration camps end firing squads. Because the gradual erosion of rights - a slow loss, so that it is easier for people to remain in denial of the ugly reality of what is happening - is the very substance end essence of the growth of tyranny. The baffle to avert tyranny is here, now, in Iowa City: simply because the Supreme Court has allowed these infringements on the Bill of Rights does not mean we must participate in them. By putting emendmen~s #2 end #3 to the Iowa City Home Rule Charter on the ballot end passing them, we can set local policy that is closer to the original intent of the rounding fathers. We are in a political straggle, now, to determine whether the tears and tatters that have been made in The Bill of Rights will be mended and fewoven, or whether the erosion of our rights will continue. The peopl who carried and put their names on tlie 3 Charter Amendment petitions have learned that Iowa City is still "the home of the brave"; putting the amendments on the ballot end passing them would show that it is also still "the lend of the free". - Caroline Dieterie ~ ._~ Walnut Street, Iowa City ~'~ /'- DAILY IOWAN article of 8/30/2003 , Shaw slayrang still reverberates ·! ~ ~/I(dli~ n~/l~ "rememberin~ is an act of love," '~ ~! ~--.~..~; ~ The Daily ~owan has rested in Hickory Hill Park ?,. ~' ~ foT one year in h~)nor of Eric &- ~],~/, Five years ago today, anIowa Shaw. It was a gi~ from his par- City artist was shot in the chest ents who, their 'attorney says, '~ ? and killed by an Iowa City police still carry the burden of the ' officer. tragedy everyday. r ~ The moment triggered ~ host "It weighs heavy'on them," ...... ; ' ~ of changes and calls for honest said Wisconsin attorney John police practices and public McLario. accountability that continue.to Jay and Blossom Shaw could ~,~, -" ~ stimulate public discussion. not be reached for comment; ,~, .- According to friends of Eric McLario said they have denied ..... ' '~ Shaw's family, reminders of the repeated .requests from i ~ tragedy still haunt those close reporters for interviews;~ to him. McLario has been in the ~: On the evening of Aug. 30, Shaw's lives for several years, I ~! .: 1996, officer Jeffrey Gillaspie, representing them throughout who has since resigned, was the 'many battles they faced -- f ' : ' ! : .... !~+- ..... callea to investigate a suspected including charges that Jay ~,f~.i,~.~,,.~'~'-~Z'~.!~!~::: -. .... .. '~?!~:i~"'l'yT?~ ~ burglary at a Gilbert Street busi. Shaw shoved Iowa City Police hess owned by the Shaw family. Chief R.J. Winkelhake in 1997 Olfi[ephoto As he walked through the slight- protesting the absence of The casket containing the body of Eric Shaw is carried out of First ly opened door of Iowa Vending, charges against Gffiaspie, United Methodist Church on Sept. 4, 1996. Shaw was killed on Aug. he encountered Shaw, 31, with a When Jay Shaw learned he ~0 by an Iowa City police officer. telephone in his hand. Startled, would spend two days in ja~ for Gillaspie fired his gun, killing the the incident after failing to com- forrner university art student. plete tenTin of his deferred judg- "It's not something weq] forget ment, he told reporters he felt anytime soon,~ I~wa City police someone had to serve time for Sgt. Mike Brotherton said. his son's death. Looking back Though Iowa City officials concluded fchat O{(laspie's act A two-ton, glacial rock engraved with the words, See$/ll6 611AW, F.~ 19A Eric Shaw remembered ERIO SHAW gation, disclosing little to the The board was slated to public, During that time, many expire Aug. 1. In April, members Continued from Page 1A asked what made Gillaspic fire asked for an extension. The ' the .40 caliber pistol. council approved their recom- was negligent, he was not "It should have never hap- mendation on the condition that charged for the incident. pened;' McLario said. "[The councilors review the board GillaspiC, whose whereabouts Shaws] are concerned that oth- every two years. are unknown, resigned from the ers may someday face a similar "There's no sunset date any department a month later. type of incident.' longer,' Watson said. The Shaws were a dose-knit After pressure "They reaffirmed our family, friends say. Eric Shaw from the community It ~shOil|d independence and lived with his parents at 309 Windsor Drive and worked at to more closely watch autonomy ... our abiki- the famfiy business. the actions of the have Ilever tytomakerecommen- pohce, the Iowa City hll~pl~lN~. datisns as we see fit." "He was always a quieter City Council adopted The board may young man, finding a way of --John McLario, being creative and expressive the now four-year-old Wisconsin attorney also be given more through his art,' said Reverend Police Citizens authority, pending Bob Dean of First United Review Board. adoption of three Methodist Church, where Blos- "It was establisheh amendments to the to hear all kinds of complaints Iowa City Home Rule Charter. sore Shaw regularly wor- shipped. about police conduct," said John While the city concentrates on Dean recalled a description he Watson, the chairman of the bettering the future of police gave of Eric Shaw's ability to board. "We hope to make practices, the Shaws -- despite transform scraps of metal into improvements in the depart- $1.5 million they collected in art daring the soulptor's funeral ment.' claim money from the 'city -- service years ago. Since the board's inception, face trauma daily for the loss of "That was a gift," he said. police have received more train- their son, McLario said. "And he tried to do that, not just ing, and their policies and con- "It's legally over," he said. .with his artwork, but also with duct have been frequently "But as far as Jay and Blossom people who others might over- reviewed, Watson said. are concerned, they still don't look or reject." "Changes reflect' the incident feel they've gotten justice from that took place," Brotherton the police department and Iowa "It should Itaw~ nm~r Italal~n~l" said. "Policies that were in place City." For weeks alter Eric's death, were re-examined and D/reporter Kellle Boyle can be reached at: police wrestled with the investi- changed." kellie-doyle@uiow~,edu State of Iowa ) County of Johnson ) )ss: 2001 ~UG 30 ~H 8:13 l, theundersigned, underpenaltyofperjurydoswearandaf~rm: /01 / ,CLHt~K I am a registered voter, living in Iowa City, Iowa. I signed each of the three petitions to place proposed alllendments to the Home Rule Charter of City on the November 6, 2001 ballot. I believe my first amendment right under the United States Constitution "to petition the government for a redress of grievances" is being infringed upon by the dilatory actions of the City Council of Iowa City by failing to place citizen initiated amendments to the Home Rule Charter on the November 6, 2001 ballot. I believe my right under Section 2, Article I of the Bill of Rights to the Constitution of the State of Iowa* is being infringed upon by the dilatory actions of the City Council of Iowa City by failing to place citizen initiated amendments to the Home Rule Charter on the November 6, 2001 ballot. Dan Br Subscribed and sworn to and before me by the said Dan Brock this ~,, ~4 day of August, 2001. "All political power is inherent in the people. Government is instituted for the protection, security, and benefit of the people, and they have the right, at all times, to alter or reform the same, whenever the public good may require it." state of Iowa> FILED County of Johnson ) CITY CLERK I, the undersigned, under penalty of perjury do swear and affirm: IOWA CITy 10WA I am a registered voter, living in Iowa City, Iowa. I signed each of the three petitions to place proposed amendments to the Home Rule Charter of City on the November 6, 2001 ballot. I believe my first amendment right under the United States Constitution "to petition the government for a redress of Brievances" is being infringed upon by the dilatory actions of the City Council of Iowa City by failing to place citizen initiated amendments to the Home Rule Charter on the November 6, 2001 ballot. I believe my right under Section 2, Article I of the Bill of Rights to the Constitution of the State of Iowa* is being infringed upon by the dilatory actions of the City Council of Iowa City by failing to place citizen initiated amendments to the Home Rule Charter on the November 6, 2001 ballot. Subscribed and sworn to and before me by the said Sara Epstein this :"2-~L day of August, 2001. "All political power is inherent in the people. Government is instituted for the protection, security, and benefit of the people, and they have the right, at all times, to alter or reform the same, whenever the public good may require it." Stateof Iowa > FILED )ss: County of Johnson ) 2ODI AUG 30 AH 8:13 I, the undersigned, under penalty of perjury do swear and affirm: CITY CLERK I am a registered voter, living in Iowa City, Iowa. I signed each place proposed amendments to the Home Rule Charter of City on the November 6, 2001 ballot. I believe my first amendment right under the United States Constitution "to petition the government for a redress of grievances" is being infringed upon by the dilatory actions of the City Council of Iowa City by failing to place citizen initiated amendments to the Home Rule Charter on the November 6, 2001 ballot. I believe my right under Section 2, Article I of the Bill of Rights to the Constitution of the State of Iowa* is being infringed upon by the dilatory actions of the City Council of Iowa City by failing to place citizen initiated amendments to the Home Rule Charter on the November 6, 2001 ballot. Subscribed and sworn to and before me by the said Holly Hart this ,~ 3 day of August, 2001. Commission Number 172854 mils~l2 ~J~plrl~ "All political power is inherent in the people. Government is instituted for the protection, security, and benefit of the people, and they have the right, at all times, to alter or reform the same, whenever the public good may require it." Stateoflowa > FILED )ss: 21801 AUG 30 AN 8:13 County of Johnson) CITY CLERK I, the undersigned, under penalty of perjury do swear and affirm: 10WA CITY, 10WA I am a registered voter, living in Iowa City, Iowa. I participated in the effort to place the three proposed amendments to the Home Rule Charter of City on the November 6, 2001 ballot. I believe my first amendment right under the United States Constitution "to petition the government for a redress of grievances" is being infringed upon by the dilatory actions of the City Council of Iowa City by failing to place citizen initiated amendments to the Home Rule Charter on the November 6, 2001 ballot. I believe my right under Section 2, Article I of the Bill of Rights to the Constitution of the State of Iowa* is being infringed upon by the dilatory actions of the City Council of Iowa City by failing to place citizen initiated amendments to the Home Rule Charter on the November 6, 2001 b . Subscribed and sworn to and before me by the said James McGreevey this day of August, 2001. .o,,.1KELLIE K. TUTrLE · Me 811 NOTARY PUBLIC, State of Iowa "All political power is inherent in the people. Government is instituted for the protection, securi .ty, and benefit of the people, and they have the right, at all times, to alter or reform the same, whenever the public good may require it." Stateoflowa> FILED )ss: ZQQI AUG 30/Ill 8:13 County of Johnson) Cl'h' CLERK I, the undersigned, under penalty of perjury do swear and affirm:lO~lA CITy IOWA I am a registered voter, living in Iowa City, Iowa. I signed each of the three petitions to place proposed amendments to the Home Rule Charter of City on the November 6, 2001 ballot. I believe my first amendment right under the United States Constitution "to petition the government for a redress of grievances" is being infringed upon by the dilatory actions of the City Council of Iowa City by failing to place citizen initiated amendmenls to the Home Rule Charter on the November 6, 2001 ballot. I believe my right under Section 2, Article I of the Bill of Rights to the Constitution of the State of Iowa* is being infringed upon by the dilatory actions of the City Council of Iowa City by failing to place citizen initiated amendments to the Home Rule Charter on the November 6, 2001 ballot. Subscribed and sworn to and before me by the said Scott Koepke this c~Zg'~ ay of August, 2001. "All political power is inherent in the people. Government is instituted for the protection, securi.ty, and benefit of the people, and they have the right, at all times, to alter or reform the same, whenever the public good may require it." Sta,e of Iowa > PILED )ss: 2001 UG 30 , lf 8:13 County of Johnson ) Vt/~' ~ ~ I, the undersigned, under penalty of perjury do swear and affirm: 10 1' L~P~K / y/0W, I am a registered voter, living in Iowa City, Iowa. I signed each of the three petitions to place proposed amendments to the Home Rule Charter of City on the November 6, 2001 ballot. I believe my first amendment right under the United States Constitution "to petition the government for a redress of grievances" is being infringed upon by the dilatory actions of the City Council of Iowa City by failing to place citizen initiated amendments to the Home Rule Charter on the November 6, 2001 ballot. I believe my right under Section 2, Article I of the Bill of Rights to the Constitution of the State of Iowa* is being infringed upon by the dilatory actions of the City Council of Iowa City by failing to place citizen initiated amendments to the Home Rule Charter on the November 6, 2001 ballot. Bobbie Ney ~,/(~ ,/~q r ~c~r~, /~/e/ Subsc~d ~d sworn m ~d before me by ~e said Bobble Ney this 2~c~ day of August, 2~1. "All political power is inherent in the people. Government is instituted for the protection, security, and benefit of the people, and they have the right, at all times, to alter or reform the same, whenever the public good may require it." Sta. onowa > FILED )ss: 2001 AUG 30 AH 8:13 County of Johnson) CITY CLERK l' the undersigned' under PenaltY °f PedurY d° swear and affinn: t0WA CI~ 10WA I am a registered voter, living in Iowa City, Iowa. I signed each of the three petitions to place proposed amendments to the Home Rule Charter of City on the November 6, 2001 ballot. I believe my first amendment right under the United States Constitution "to petition the government for a redress of grievances~ is being infringed upon by the dilatory actions of the City Council of Iowa City by failing to place citizen initiated amendments to the Home Rule Charter on the November 6, 2001 ballot. I believe my right under Section 2, Article I of the Bill of Rights to the Constitution of the State of Iowa* is being infringed upon by the dilatory actions of the City Council of Iowa City by failing to place citizen initiated amendments to the Home Rule Charter on the November 6, 2001 ballot. Subscribed and sworn to and before me by the said Joannes Raymond Pool this ~ ~ day of August, 2001. "All political power is inherent in the people. Government is instituted for the protection, security, and benefit of the people, and they have the right, at all times, to alter or reform the same, whenever the public good may require it." State of,owa> FILED )ss: ~001 AUG 30 ~tH 8:13 County of Johnson) CITY CLERK I, the undersigned, under penalty of perjury do swear and affirm: IOWA CIT~, IOWA I am a registered voter, living in Iowa City, Iowa. I support the three petitions to place proposed amendments to the Home Rule Charter of City on the November 6, 2001 ballot. I believe my first amendment right under the United States Constitution "to petition the government for a redress of grievances" is being infringed upon by the dilatory actions of the City Council of Iowa City by failing to place dtizen initiated amendments to the Home Rule Charter on the November 6, 2001 ballot for voter approval or disapproval. I believe my right under Section 2, Article I of the Bill of Rights to the Constitution of the State of Iowa* is being infringed upon by the dilatory actions of the City Council of Iowa City by failing to place citizen initiated amendments to the Home Rule Charter on the November 6, 2001 ballot for voter approval or disapproval. Subscribed and sworn to and before me by the said David Redlawsk this 2 q "'/;l,. day of August, 2001. - JULIE A. SPENCER "All political power is inherent in the people. Government is instituted for the protection, security, and benefit of the people, and they have the right, at all times, to alter or reform the same, whenever the public good may require it." State of Iowa> FILED )ss: 2~BI ~UG 30 ~H 8:13 County of Johnson ) CITY CLESK I, the undersigned, under penalty of perjury do swear and affirm:IOWA CiTy 10WA I am a registered voter, living in Iowa City, Iowa. I signed each of the three petitions to place proposed amendments to the Home Rule Charter of City on the November 6, 2001 ballot. I believe my first amendment right under the United States Constitution "to petition the government for a redress of grievances" is being infringed upon by the dilatory actions of the City Council of Iowa City by failing to place citizen initiated amendments to the Home Rule Charter on the November 6, 2001 ballot. I believe my right under Section 2, Article I of the Bill of Rights to the Constitution of the State of Iowa* is being infringed upon by the dilatory actions of the City Council of Iowa City by failing to place citizen initiated amendments to the Home Rule Charter on the November 6, 2001 ballot. im Subscribed and sworn to and before me by the said Frank Simon this 2. f day of August, 2001. NOTAR~ State of Iowa "All political power is inherent in the people. Government is instituted for the protection, security, and benefit of the people, and they have the right, at all times, to alter or reform the same, whenever the public good may require it." FILED State of Iowa ) )ss: 28 1 ,U8 30/IH 8:13 County of Johnson ) CITY' CLERK l, theundersigned, under penalty of perjury do swear and af~rm:IOWA CITy IOWA I am a registered voter, living in Iowa City, Iowa. I signed each of the three petitions to place proposed amendments to the Home Rule Charter of City on the November 6, 2001 ballot. I believe my first amendment fight under the United States Constitution "to petition the government for a redress of grievances" is being infringed upon by the dilatory actions of the City Council of Iowa City by failing to place citizen initiated amendments to the Home Rule Charter on the November 6, 2001 ballot. I believe my fight under Section 2, Article I of the Bill of Rights to the Constitution of the State of Iowa* is being infringed upon by the dilatory actions of the City Council of Iowa City by failing to place citizen initiated amendments to the Home Rule Charter on the November 6, 2001 ballot. Bob Thompson Subscribed and sworn to and before me by the said Bob Thompson this 7--3 day of August, 2001. NOTARY PUBUC, State of Iowa o ~ CKoRIS,~NnPhI~E~B,AIU2Eg~4R "All political power is inherent in the people. Government is instituted for the protection, security, and benefit of the people, and they have the right, at all times, to alter or reform the same, whenever the public good may require it." FILED State of Iowa ) 20~1/tUG 30 AN 8: I )ss: County of Johnson ) CITY CLERK IOWA CITY, IOWA I, the undersigned, under penalty of perjury do swear and affirm: I am a registered voter, living in Iowa City, Iowa. I signed each of the three petitions to place proposed amendments to the Home Rule Charter of City on the November 6, 2001 ballot. I believe my first amendment right under the United States Constitution "to petition the government for a redress of grievances" is being infringed upon by the dilatory actions of the City Council of Iowa City by failing to place citizen initiated amendments to the Home Rule Charter on the November 6, 2001 ballot. I believe my right under Section 2, Article I of the Bill of Rights to the Constitution of the State of Iowa* is being infringed upon by the dilatory actions of the City Council of Iowa City by failing to place citizen initiated amendments to the Home Rule Charter on the November 6, 2001 ballot. JeffT ' ' ' Subscribed and sworn to and before me by the said Jeff Thorne this ,Z9t'''' day of August, 2001. FILED State of Iowa ) )ss: 2[IBI 30 8: I1, County of Johnson ) CLERK I, the undersigned, under penalty of perjury do swear and affirm: I0WA CITy, I0WA I am a registered voter, living in Iowa City, Iowa. I signed each of the three petitions to place proposed amendments to the Home Rule Charter of City on the November 6, 2001 ballot. I believe my first amendment right under the United States Constitution "to petition the government for a redress of grievances" is being infringed upon by the dilatory actions of the City Council of Iowa City by failing to place citizen initiated amendments to the Home Rule Charter on the November 6, 2001 ballot. I believe my right under Section 2, Article I of the Bill of Rights to the Constitution of the State of Iowa* is being infringed upon by the dilatory actions of the City Council of Iowa City by failing to place citizen initiated amendments to the Home Rule Charter on the November 6, 2001 ballot. Subscribed and sworn to and before me by the said h hy this _2. ,4z da of Y August, 2001. "All political power is inherent in the people. Government is instituted for the protection, security, and benefit of the people, and they have the right, at all times, to alter or reform the same, whenever the public good may require it." Marian Karr From: jjqpublic@webtv.net Sent: Tuesday, August 28, 2001 6:29 AM To: jcnews@yahoogroups.com Cc: jcnews@yahoogroups.com; slp@list.uiowa.edu; Connie_Champion@iowa-city.org; Ross_Wilburn@iowa-city.org; Dee_Vanderhoef@iowa-city.org; ipfab@avalon.net; jpwhite@co.johnson.ia.us; cthompso@co.johnson.ia.us; mlehman@co.johnson.ia.us; sstutsma@co.johnson.ia.us; pharney@co.johnson.ia.us; tneuzil@co.johnson.ia.us; tjneuzil@msn,com; carolt@inav.net; jpwhite@co.johnson.ia.us Subject: Re: [icnews] Tales of the crypt Washington, Oregon, and California have a history of referendums and initiatives to get around a hostile or unresponsive local government. Iowa just needs more experience with this method which sometimes effective. The other Dave Included page: City Council, or What You See Is What You Get http://members.tripod.com/~virgo360/jpg/citycouncil.html ........................ Yahoo! Groups Sponsor ........................ > Get your FREE credit report with a FREE CreditCheck Monitoring Service trial http://us.click.yahoo.com/M8mxkD/bQ8CAA/ySSFAA/kjOolB/TM To unsubscribe from this group, send an email to: jcnews-unsubscribe@yahoogroups.com Your use of Yahoo! Groups is subject to http://docs.yahoo.com/info/terms/ Marian Karr From: Tom Mentz [tmentz@home.com] Sent: Monday, August 27, 2001 10:22 PM To: council@iowa-city.org Subject: Charter Amendments I am writing to express my strong support for putting the proposed charter amendments on the ballot, It should be clear to you that no one wants to build a new jail. This is a reasonable solution. What are you afraid of?