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Home My WebLink About2005-12-15 Info Packet I = I -....= -~ ~~Wl:'t ~, ~=.~~ CITY COUNCIL INFORMATION PACKET ...... .. CiTY OF IOWA CiTY www.icgov.org December 15, 2005 I MISCELLANEOUS ITEMS I IP1 Tentative Schedule City Council Meetings and Work Session Agendas IP2 Memorandum from Council Member Bailey: 2006 Council Leadership IP3 Memorandum from the City Manager: Hybrid automobiles IP4 Memorandum from the City Clerk: 2006 Meeting Schedule (January - March) and Budget Work Sessions IP5 Memorandum from the Community and Economic Development Coordinator to the City Manager: Targeted Area Rehabilitation Program (TARP) Update IP6 Email from Donald Baxter to Larry Wilson: Burlington Street Pedestrian Crossing I PRELIMINARY/DRAFT MINUTES I IP7 Public Library Board of Trustees: November 17, 2005 IPS Planning and Zoning Commission: December 1, 2005 IP9 Airport Commission: December 8, 2005 , ~--_.~-~ ___._._.__.___.____~.__ .., m___._._____.,__. _~___....__._._.__..___ -"~..----.~.------..----.'"-. -,-----------.-,...-.----. --- -~.. I = ! -...= -14'~ I 12-15-05 I !~W~ '-' .....'m~ City Council Meeting Schedule and IP1 --.;.... - CiTY OF IOWA CiTY Work Session Agendas December 14, 2005 www.icgov.org . THURSDAY, DECEMBER 15 Emma J. Harvat Hall 4:00p Special Formal Council Meeting I TENTATIVE FUTURE MEETINGS AND AGENDAS I . WEDNESDAY, JANUARY 4 Emma J. Harvat Hall 3:00p Special Formal Council Organizational . THURSDAY, JANUARY 5- Emma J. Harvat Hall Possible Council Goal Setting (all day) . MONDAY, JANUARY 9 Emma J. Harval Hall 6:30p Special Work Session . TUESDAY, JANUARY 10 Emma J. Harval Hall 7:00p Special Formal Council Meeting . WEDNESDAY, JANUARY 11- Emma J. Harval Hall Possible Council Goal Setting (all day) . MONDAY, JANUARY 16 Emma J. Harval Hall Martin Luther King Jr. Day - City Offices Closed . TUESDAY, JANUARY 17 Emma J. Harvat Hall 6:00p-9:00p Budget - Special Work Session . MONDAY, JANUARY 23 Emma J. Harval Hall 5:30p City Conference Board Meeting Special Work Session 7:00p Special Formal Meeting . TUESDAY, JANUARY 24- Emma J. Harval Hall Possible Council Goal Setting (all day) . WEDNESDAY, JANUARY 25 Emma J. Harval Hall 9:00a -12:00p Budget - Special Work Session 1 :OOp - 3:00p Joint Communication Center . MONDAY, JANUARY 30 Emma J. Harval Hall 7:00p Budget - Board/Commission/Organizations . TUESDAY, JANUARY 31 Emma J. Harval Hall 9:00a-12:00p Budget - Work Session - Three dates set aside; one date to be determined upon availability of facilitator ~. --_.._--~---_._---- ---.-.--..--.---.,------------..-..---...-------.-------- ~ MEMORANDUM To: City Council From: Regenia Bailey Date: December 13,2005 RE: 2006 Council Leadership As I think I have expressed to each of you, I am interested in a leadership position on the upcoming Council. Specifically, I am interested in being Mayor Pro Tern. I think that it's only fair and appropriate that I outline my goals and interests for this position. Building stronger relationships with our state and federal legislative delegations I will continue to promote that the Iowa City City Council takes an active role in lobbying and working with our state and federal elected colleagues to discuss and promote policies and funding opportunities that benefit Iowa City and our region. As you know, I have been an advocate for the development of Council legislative priorities that are distinct from other groups with whom we collaborate. I recommended that we pass these in the form of a resolution and believe that by doing so, the community has had the opportunity to see its local leaders take a big picture view in our work. Customer Service as a Priority I am committed to playing a leadership role to advance policies that support staff in the provision of consistently high quality customer service in all our City departments. We must respond to concerns about services and ensure that our policies, budget, and attitudes reflect our commitment to excellent customer service for our citizens. Economic Development I take a broad approach to economic development and believe that our parks, trails, downtown events, and other activities make our community a desirable place to live and do business. My goal is that our Council discussions about economic development take a broad approach and we look for ways to be more proactive in attracting and retaining businesses---of all sizes-to Iowa City. Additionally, we must examine our approaches to small business support and ensure that these start-up business owners are connected with the appropriate resources within our community to successfully grow their businesses into healthy and thriving entities. I have conducted, and will continue to conduct, myself in a fair and respectful manner to Council colleagues, City staff, and our citizens. I would be honored to represent our community as Mayor Pro Tern. Please contact me if you have any questions about my interest in serving our community in this capacity. --.-- .__._--~_._~"----_._----- I! 1 CITY OF IOWA CITY rnJ !~~~'t MEMORANDUM -";;:""'~IIDI' ...,..~ Date: December 13, 2005 To: City Council From: City Manager Re: Hybrid automobiles I spoke with Tom Hansen, our Equipment Superintendent, about the hybrid automobiles. Tom had already done some research in determining whether it would be in the City's best interest to consider purchase of this type of automobile. At this point he indicated he could not justify the rather significant increase in capital expense when compared to the possible fuel savings. He did indicate that the information he received has indicated there is research underway in order to bring down the cost per unit of these automobiles. He would expect at some time in the future we may want to consider incorporating this type of automobile into our bids, but, for now we cannot economically justify the capital expense. mg r/ltrs/hybrid-vehicles .doc <5t{(flU;Y~ . -~~ --.-.----- ..,___~_. ._~__.__..___._~~.._,____.___.__ m_______,._~..._ _____""________~__,._.__._._,__~.___ I ~ j CITY OF IOWA CITY ~ =~:::"--~!t ~~W;ti MEMORANDUM -..;.,.. _IIDI~ ......~ 1 DATE: December 15, 2005 TO: Mayor and City Council FROM: Marian K. Karr, City Clerk \v...'f-'*- RE: 2006 Meeting Schedule (January-March) and Budget Work Sessions At your work session on Monday, December 12, Council agreed to the following schedule. Wednesday, January 4 - Special Formal Organizational (3:00 PM) Thursday, January 5 - Possible Council Goal Setting (all day)* Monday, January 9 - Special Work Session (6:30 PM) Tuesday, January 10 - Special Formal (7:00 PM) Wednesday, January 11 - Possible Council Goal Setting (all day)* Monday, January 16 - City Holiday Tuesday, January 17 - Budget Work Session (6:00-9:00 PM) Monday, January 23 - Special Work Session (5:30 PM) and Special Formal Meeting (7:00 PM) Tuesday, January 24 - Possible Council Goal Setting (all day)* Wednesday, January 25 - Special Work Session (9:00 AM -Noon Budget; 1:00-3:00 PM Joint Communication Center) Monday, January 30 _ Budget Board/Commission/Organizations (7:00 PM) Tuesday, January 31 - Budget Work Session (9:00 AM - Noon) Monday, February 13 - Special Work Session (5:30 PM) and - Special Formal' (7:00 PM) Monday, February 20 - City Holiday Monday, February 27 - Special Work Session (6:30 PM) Tuesday, February 28 - Special Formal2 (7:00 PM) Monday, March 6 - Regular Work Session (6:30 PM) Tuesday, March 7 - Regular Formal' (7:00 PM) Future meeting 2006 regular meeting schedule (first and third Tuesday) resumed. * Three dates set aside; one date to be determined upon availability of facilitator 1 Setting of public hearing on budget 2 Public hearing on budget 3 Adoption of the budget - -----.-.-.-.-------..----.------------.-- ,-". - --. -------~.__._.._--~._.__.._._----"-----------_.__.. ._-,--_.__.,._._._._---,--_..._--_..._._~_..,_...,._.. City of Iowa City ~ MEMORANDUM . ~~u4 ~.CL DATE: December 9, 2005 TO: Steve Atkins, City Manager FROM: rS~h Steven Nasby, Community and Economic Development Coordinato . ~ RE: Targeted Area Rehabilitation Program (TARP) Update This memorandum provides a generai update of the Targeted Area Rehabilitation Program. Briefly, TARP is a housing rehabilitation program that is available to homeowners with incomes up to 110% of the Iowa City median income that reside within one of the five targeted neighborhoods that were identified in the 2000 Housing Conditions Study as "targeted areas". These targeted areas were then designated by the City Council as eligible for City assistance. The program was designed and started in FY01 with the first project being started in FY02. The City's role in these projects is two-fold. First, Housing Rehabilitation staff works with eligible homeowners to identify code compliance issues and develop a work list. When the homeowners enter a TARP contract our Housing Rehabilitation office coordinates and manages the project activities with the contractor(s) and homeowner. Funding for TARP comes from City issued General Obligation bonds. In FY05-06, the TARP housing rehabilitation budget was funded at $200,000. The funds are distributed to the TARP projects in the form of 5% loan that is repaid to the City over a 20-year period. The following is a statistical summary of the program's performance. . Households Assisted (completed or underway) 19 . Total TARP Rehab Funds Committed $404,064 . Average TARP Project Cost $26,938 . Average Household Median Income 79.1% . Current Waiting List 4 households . Number of Loans Currently In Repayment 11 . TARP Loans Completely Repaid 1 If you have any questions or need additional information about TARP or the performance of the program please let me know. Cc: Karin Franklin, Director of Planning and Community Development ._--~ -----~ Marian Karr ~ From: Baxter, Donald A [donald-baxter@uiowaedu] Sent: Tuesday, December 13, 2005 8:41 AM To: Wilson, Larry T Cc: Skorton, David J; Green, Charles D; council@iowa-city.org; steve-atkins@iowa-city.org; john- yapp@iowa-city.org; regenia@baileyforiowacity.com; Sam-Hargadine@iowa-city.org Subject: Burlington Street Pedestrian Crossing Dear Larry Wilson, This morning, and frequently on other mornings on my walk to work, I witnessed a pedestrian linear miss" crossing between the CRANDIC tracks and Madison Street on Burlington Street (IA-l) . This is an extremely hazardous situation as the University does provide parking in a location where employees are expected to cross toward the library. As you know, Burlington Street traverses a great distance between intersections and while the speed is 25mph, this is not enforced by UI or IC Police and drivers are typically doing 40mph between traffic lights. My interpretation of Iowa law (Iowa Code: 321.327) is that an unmarked crosswalk where it is perfectly legal, though ill-advised, to cross exists at the unnamed road that connects library parking to Burlington that runs parallel to the CRANDIC line. This intersection would be a perfect candidate for signalization because it would probably funnel pedestrians who currently either try to use that intersection as the legal crosswalk it is or who jaywalk at various locations along Burlington. If this intersection is signalized, it should be such that right turn on red is not permitted. Will someone have to be struck and knocked out of their shoes before this situation is addressed? I know of not a single major university where traffic is allowed to flow so fast and unregulated within such close proximity to campus--in fact--soon as campus significantly extends its reach below Burlington Street, this issue will certainly have to be addressed. Do it now? Or do it as the result of an almost certain pedestrian fatality? Good campus planning dictates that pedestrians should not have to significantly alter a sight-line path from origin to destination and short of hurricane fencing, pedestrians will make attempts to cross this 'highway' through our campus. I'm ready to stand on the north side of Burlington and ask members of the University Community to sign a petition. Sincerely, Donald Baxter ------------------------- Donald Baxter, Claims and Acquisitions Public Service Associate University Libraries, University of Iowa 100 Main Library Iowa City, Iowa 52242-1420 (319) 335-6295 (319 ) 335-5691 (facsimile) 1 ~ ~ Iowa City Public Library DRAFT BOARD OF TRUSTEES Agenda item 3A Minutes 5:00 pm - November 17, 2005, 2005 2nd Floor Board Room David VanDusseldorp, President Linzce McCray. Vice President Thomas Dean William Korf Thomas Martin Meredith Rich-Chappell Pat Schnack, Secretary Leon Spies Tom Suter Members Present: Thomas Dean, William Korf, Tom Martin, Linzee McCray, Meredith Rich-Chappell, Pat Schnack, Leon Spies, David VanDusseldorp Members Absent: Tom Suter Staff Present: Barb Black, Maeve Clark, Susan Craig, Heidi Lauritzen, Kara Logsden, Patty McCarthy, Elyse Miller, Hal Penick Other: Gene and Sally Helm, guests of William Korf. Call meeting to Order VanDusseldorp called the meeting to order at 5:01 pm. Korf introduced guests, Gene and Sally Helm. Gene was a musicology professor at UI and Sally was ICPL Director from 1965-68. They are considering retiring to Iowa City. Public Discussion None Approval of minutes The minutes of the regular meeting of October 27, 2005 were approved after a motion made by Spies and seconded Korf. All were in favor and the motion passed 7-0. Unfinished Business Leased Soace Uodate/Aooroval of Lease for Lower Level: The lease for the lower level of the library has been drafted by Craig and Eric Goers in the City Attorney's office. A public hearing date for the draft lease is on the City Council agenda and will be set for the next City Council meeting. Craig explained that the draft lease does not include all of the basement space; however, the proposed tenant may wish to have more space before the lease process is finalized. The -_.._-~._..,"---- - -----------~-_.,--,.-._,--_.__.._._~._--~-~_.~-----_.---_._-~~._~----_._-_._-----_. .-........-..----..-.-.- _..._._.~.._..._..._-_._-_._.__..__.,..,-_..,_.,." ----.......-......---.. Agenda item 3A Page No 2 remaining basement space may be used in a number of other ways, and it is hoped that the unleased square footage will be rented in the near future. There will be approximately 70-80 persons employed by the proposed tenant. The landlord, !CPL, is responsible for ensuring that the number and specification of the bathrooms is COnsistent with current City of Iowa City Building Code. Korf asked to whom the rent money would be paid? Craig stated that rent would be identified as a deposit in library revenues but that this money would be used after expenses to payoff the bonds issued to pay for the new library building and would therefore be income designated to the city. There will be an update On this issue at the December meeting. Craig reminded board members that the cOntract is not for approval by the Board but that it is the Board's responsibility to recommend to council that it be approved. Korf moved and Meredith seconded the motion to recommend the tenant and lease, after making the small typographical change identified by Dean, to the City Council for their approval. Approved 8-0. Hills COntract As a result of the Hills City Council request in September, Goers and Craig drafted cOntract language for a contract that was sent to the Hills mayor and city attorney. Since the Library Board is empowered to cOntract for library services with nonresidents, the cOntract will be between the ICPL Library Board and the City of Hills. The structure is similar to the formula that was used to determine the rural JohnSOn County rate. It was agreed that having a presence at the Hills City COUncil meeting might be helpful when this subject is discussed. Martin moved approval of the cOntract and Korf seconded motiOn. Approved 8-0. Tom Dean arrived 5:20 pm. University Heiohts University Heights voters approved the recent library levy ballot initiative with an 88% yes vote. This agreement is different from the one with Hills because it involves Coralville. A cOntract has been drafted and sent to the Director of the Coralville Library for her to review, It will be On December's meeting for approval. The original letter sent last February proposed that we would agree to phase in payments, but there is nO phase in language in the current draft cOntract. Craig asked for the Board's view On the current fee structure and it was agreed that it is appropriate to offer a one year reduced rate if Coralville agrees. It is hoped to have a cOntract at the next Board meeting. New Business Review of Board Policv #505 - Volunteer Policv Volunteer supervisors committee reviewed the policy and recommended changes. Reference to screening volunteers is new in the policy. A procedure will be written. Schnack wondered if there was a need for screening and in the current climate it is believed to be a reasonable process. Motion to approve by Spies and seconded by Schnack. Approved 8-0. Chanoe March meetino date VanDusseldorp and Craig request the March 2006 Board meeting be set for the fifth Thursday, March 30, as they will both be attending the biennial Public Library Association Conference On March 23, 2006. Dean is unable to make this meeting. Moved by Meredith seconded by Korf. Approved 8-0. Staff Reports Deoartmental Reoorts: Circulation, Adult Services, Information Services -----_.~~~_.~,--- __.___~__,_,._..~_______.~,__________._. ..~_"__,__.>-_._." _____.___________.,___~."_"__.______.____.u.__..________ Agenda item 3A Page No 3 Circulation. Schnack wondered about how often drop boxes were checked and how often they are used. Remote book returns are a heavily used service, often resulting in boxes that are quite full. They are emptied 36S days a year. Adult Services. Info Services. Training sessions about how to use the Medicare prescription drug plan finder have been scheduled in training lab on 11/30 and 12/1. Registration is necessary. University of Iowa Pharmacy staff will provide training and depending on attendance, we may offer more sessions. VanDusseldorp appreciated the library taking on this important, newsworthy, complex subject and making information available to patrons. Craig feels this is a good use of our training lab and is happy to be able to help the public wend their way through this difficult process. ICPL and the UI College of Business students are looking at helping with electronic tax filing. Seven hundred and fifty persons voted early at the Library, representing the most volume of the early voting sites. Schnack discussed the Big Brain radio program and how it underscores the fun in looking up information. She noted Clark's helpfulness and knowledge of reference materials. Martin wondered when the Carl Honore video would be aired on the Library channel. Logsden will update. Develooment Office After mailing the Annual Report, the Friends Foundation has received $2S00 as of today in gifts, which is double the amount received last year at this time. The Book Gala took place on Sunday evening at Prairie Lights and was a lovely event. Barb and Greg Black hosted Marvin Bell on Sunday evening as part of the Celebrating Iowa's Authors fundraising event. Great food and a great time was had by all. Dean reminded the group that monthly automatic deduction is another donating option that is convenient and may increase giving. The annual report was well received. IUPLA Statistics. Craig presented Iowa Urban Public Library Association statistics in which our library is compared to our Iowa peer group. The statistics were typical this year. Reference use per capita and the number of full time equivalents were two statistics that were discussed. State Librarv Memo on Fundina Disoarities. VanDusseldorp described the memo received from the State Library regarding public library boards and raising awareness about funding disparities. One intent of the memo is to try to get more support from counties for their libraries. Johnson County does a much better job of funding library service than many other counties. Martin noted that it is very difficult in rural areas to fund libraries and that these costs are often cut in the budgetary process. Dean mentioned the district method of funding as discussed at the recent training session he attended. It was noted that state law would need to be changed in order for such a funding method to be effectuated. Receotion for Leaislators. December 13. North Libertv. ---,----~-_._--~- . .--.-.----..-.-'-- --~_..__._-_.~_.~---_..__.._-------_._.~---~-----~._.--.-.-...- Agenda item 3A Page No 4 Every year Iowa legislators and others are invited to a countywide library reception; this year's is at North Liberty Community Library. Craig will identify exact location before the 12/13 event. It is hoped that 3-4 members from each of the library boards will attend, share the Iowa Library Association's legislative agenda, and discuss issues coming up in the next general session that may affect libraries. Miscellaneous President's Report Van Dusseldorp discussed ICPL Inservice Day. This longstanding event is one of the ways the board can show its support for and have an opportunity to meet staff. All board members are encouraged to attend all or part the day. Craig reminded members to come to the staff door on Linn Street because the public entrances are closed. Announcements from Members Dean announced the Irving B. Weber Chautauqua series, Landscape History, Telling the Story of Your Land on 12/3 from 2:00-4:00pm in Room A of the ICPL. This workshop by Chris Bair will offer an introduction to landscape history resources and offer examples of stories that can evolve from landscape history research. Committee Reports Foundation Members Tom Martin, Trustee representative to the Friends Foundation 80ard of Directors, reported that the Foundation Board of Directors met November 16, 2005. The 800k End's income from July through the end of October increased 3.92% with a monthly average of $2,717. Sales were down slightly in October due to low inventory. Donations of used books are urgently requested. Help spread the word, and contact the Development Office if to arrange for pick up of large donations. Thanks to Michael Lensing for arranging for the donation of cleaning services twice a month at the book store! Communications A congratulory letter was received from Dwight Seegmiller, President of Hills Bank and Trust Company on ICPL's receipt of the Community Beautification award from the Iowa City Area Chamber of Commerce, Disbursements Visa Expenditures for October, 2005 were reviewed. Disbursements for October were approved as circulated after a motion made by Spies and seconded by Martin. Approved 8-0. Set agenda order for December meeting. Policy review of Membership and Policy Making policies University Heights contract Adjournment The meeting was adjourned at 6:15 pm. Respectfully submitted, Elyse Miller - .._-----,-------~~._-,,-_._----_._.~.._._.- -'--~ -~------,_. .- ------_.._---,--_.__._--------~-,-----_. Board or Commission: ICPL Board of Trustees ATTENDANCE RECORD CALENDAR YEAR 2005 (Meetine Date) TERM 11271 2/251 3/241 4/281 5/261 6/23/ 7/281 8/251 9/22/ 10/271 11/1 NAME EXP. 05 05 05 05 05 05 05 05 05 05 7/05 Thomas 711/09 Ole x x x x Ole x x x x x Dean " . .7/1/05 ...!. I..'~ ".,x "X' I,x." '(;t" T\,lm ]t0T , "\ "'.". ...ipir ',' .........> I'T .,,'., ,. " ...1[. Bill Korr 7/1/09 x x x x x x x x Ole x x Tom Martin x x x x x Linzee 711/09 x x x x Ole x Ole x x x x McCray ii .,~.>, "fluO iQ),gl... ,E''''le" il,.x .., i\lx .~.~~i. ."",.T'. . r "'."'..i.. I' ',il, TiE.' " .t..... Meredith Ole x x x x Rich- Chapp...1 Pat Schnack 7/1107 x x x Ole Ole x Ole x x x x Leon Spies Ole x Ole x x Tom Suter 711/07 x x x x Ole x x x 0 0 0 .....:; It( '~',,0i LT~ .O/er I,T! ..,x.:. Q/e'r ~ ~ n....T: ....., r... I: ... . I'-~d' .,....,..> .. .., .. ........ David Van 7/1107 x x x x x Ole x x x x x Dusseldorp KEY: X = Present 0 = Absent OlE = Absent/Excused NM = No meeting --- = Not a Member ~ MINUTES PLANNING AND ZONING COMMISSION PRELIMINARY DECEMBER 1, 2005 EMMA J. HARVA THALL MEMBERS PRESENT: Terry Smith, Beth Koppes, Don Anciaux, Bob Brooks, Wally Plahutnik, Ann Freerks, Dean Shannon STAFF PRESENT: Bob Miklo OTHERS PRESENT: Glen Meisner RECOMMENDATIONS TO CITY COUNCIL: Recommended denial by a vote of 7-0 CZ05-00001, a rezoning from County A, Agricultural, to R, Residential. for approximately 4.96-acres of property located in Fringe Area B on the north side of Lower West Branch Road SE and east ot Taft Avenue. CALL TO ORDER: Brooks called the meeting to order at 7:30 pm. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. REZONING ITEM: CZ05-00001, discussion of an application submitted by Mark Sharpless for a rezoning from County A, Agricultural, to R. Residential, for approximately 4.96-acres of property located in Fringe Area B on the north side of Lower West Branch Road SE and east of Taft Avenue. Miklo said this parcel of land was located approximately Y, mile east of Iowa City in Fringe Area B, outside the City's designated growth area. In 1988 this property had been subdivided from the adjacent property to allow for the construction of a cell tower. The property had been divided one additional time since 1988. He said that although the applicant's intent is to enable the construction of one house on the property, the requested zone, R, allowed one residential unit per 40,000 square feet to be built or would allow for 4 or 5 residences to be built on this parcel. The intent of the Fringe Area Agreement was preserve this area for agricultural uses and to discourage development density greater than one unit per ten acres. The lot size was only five-acres so the rezoning request did not comply with the Fringe Area Agreement. Access to this property would be from Lower West Branch Road which was unpaved and had limited site distance because the area was hilly. Miklo said City staff recommended that this application be denied for the aforementioned reasons. It was his understanding that Johnson County Staff were also going to recommend denial of the rezoning request to the County Planning and Zoning Commission and the Board of Supervisors. Public discussion was opened. Glen Meisner, MMS Consultants. Meisner said Sharpless had owned the property since it had been platted in 1988. He thought the cell tower had been built and since removed. Meisner said he felt they were being penalized because they had a 5-acre tract instead of 10-acres. With the size of farm machinery today, it would be very difficult for a tractor to make more than one pass with one turn so agricultural would not be the best use of the land. They were asking to build only one house on the property. The Fringe Area Agreement gave the City and the County the ability to consider their application for a single-family residential dwelling. Meisner said the applicant would be willing to re-plat designating one small parcel on one acre for residential development and setting aside 4-acres in an outlot where no construction could occur without going back before the City and County. The property was currently outside the City's growth area: the topography of the land from west to east was flat to very steep slopes with a creek running down the center length of the property. The best use of the land would be residential and not farming. Planning and Zoning Commission Minutes December 1. 2005 Page 2 Freerks asked why they were requesting a rezoning to only an 'R' density and not something higher. Meisner said the parcel of land was only 5-acres, not 10-acres. Koppes asked who owned Lot 1. , Meisner said he was not sure. but Mark Sharpless did not. It was a farmstead that had been split. Public discussion was closed. Motion: Freerks made a motion to deny CZ05-00001, an application to rezone approximately 4.96-acres of property from County A, Agricultural, to R, Residential, located in Fringe Area B on the north side of Lower West Branch Road SE. Koppes seconded the motion. Freerks said that in this location it was important to adhere to the Fringe Area Agreement which encouraged agricultural uses. Smith asked why outside the City limits did the Fringe Area Agreement require 10-acres of land per residential dwelling and inside City limits the density was more dense. Miklo said the Fringe Area Agreement stated that in Fringe Area B agricultural uses were preferred. Infra- structure was needed for areas with higher densities. The rezoning request did not comply with the Fringe Area Agreement. The 10-acre requirement was a tool to help prevent residential development from creeping outside the City limits. He said there were also concerns with residential uses moving into agricultural areas and then complaining about conflicts that arose from some farm operations. Smith said language in the Fringe Area Agreement indicated consideration could be given to exceptions. What types of exceptions would be allowed? Freerks said during her childhood she had grown up in a rural area. Residential sprawled into agricultural areas and created conflicts, then and now, you could see it happening piece by piece. There was no guarantee with this application that only one dwelling would be built, the rezoning to R would allow for the construction of 4 or 5 residences. She felt it was very important to try to protect the agricultural use of the of the land in Area B, as stipulated in the Fringe Area Agreement. Miklo said another concern in this area is the condition of the road and poor site distance. This is one of the reasons staff would not recommend an exception to the Fringe Area Agreement. Anciaux asked for a clarification that up to 5 residences could be built if this rezoning is approved. Miklo said that the area contains approximately 5 acres and that the County R zone allows 1 lot per 40,000 square feet, which is just less than 1 acre per lot. Miklo said be believes that property was already split into 2 lots. which would allow two houses without the property owner having to do a subdivision. Meisner said Staffs report was incorrect. The dividing line indicated on Staff's map no longer existed. Without a subdivision and coming back before the Commissions they could not construct more than one house. Miklo said Staff would re-Iook at that. Freerks said if at some point in time the language of the Fringe Area Agreement changed, then the applicant could come back before the Commission. If they recommended approval of this application, then why not everyone else's request for rezoning in this area. She didn't want to start setting any precedents. Plahutnik said he was conflicted with this item. He understood the applicant's request but the agreement with the County was for 10-acres and this was not 10-acres so he was not sure they should even be considering it. Meisner said it was his understanding that the rational of Fringe Area Agreement when written was, if for example you had an BO-acre tract of land you could cluster the development into a pocket and set the rest of the land aside. The applicant was asking to build only one residence and was willing to set aside 4- acres in an outlot where no development could occur. He felt they were being penalized because they didn't have 1 O-acres of land. Planning and Zoning Commission Minutes December 1, 2005 Page 3 Koppes asked when the Fringe Area Agreement had been entered into. Miklo said in 2000; it had been amended one time. It was due for review next year. Freerks said during his commentary, Meisner had said that it would be difficult for a tractor to maneuver on this parcel of land. However, all over the Midwest small plots of land were being purchased in a piece- meal destruction of agricultural land and developed for residential purposes. She was concerned about the piece-meal destruction of agricultural lands. Brooks said he too was concerned about the piece-meal purchasing of agricultural land for residential sprawl purposes. Miklo said City Staff had specifically asked Johnson County Staff if this land could be used for agricultural purposes. The County had said yes; it could be used by the adjoining agricultural property. Brooks asked Miklo what historically had happened for similar requests. Miklo said he was not aware of a similar request in Fringe Area B. Plahutnik said during the recent Code re-write, there had been a concern raised that a rezoning would be a taking or devaluation of a property owner's land. This could almost be seen as the reverse in devaluation: agricultural land valued at a few thousand an acre being greatly increased in value by rezoning it residential even though it is outside of the area designated by the Fringe Area Agreement for residential purposes. Koppes asked if there would be time for public input during the review of the Fringe Area Agreement. Miklo said that was correct. Koppes said she would prefer to stay with the intent of the Fringe Area Agreement. Shannon said 4 or 5 years ago when a similar situation had occurred, he had spoken with the then Chair of the County Planning and Zoning Commission who had told him that the County would not approve a building permit unless the property was on a paved road and would not approve spot development. He didn't know if the County still held the same standards. But if they did the City's action on this could be mute, because the County would be unlikely to approve it anyway. The motion to deny CZ05-00001 passed on a vote of 7-0. CONSIDERATION OF 10/20/05 and 11/17/05 MEETING MINUTES: Motion: Anciaux made a motion to approve the minutes of both meetings as typed and corrected. Koppes seconded the motion. The motion passed on a vote of 7-0. OTHER ITEMS: Miklo said Staff were in the process of finishing the revised Code draft which included the amendments requested by Council. He said the schedule is as follows: December 12 - close the public hearing and have first consideration: December 13 - second consideration: December 15 - final consideration. The ordinance would be published in the newspaper hopefully before the first of the year and become effective with the new year. ADJOURNMENT: Motion: Smith made a motion to adjourn the meeting. Freerks seconded the motion. The motion carried on a vote of 7-0. The meeting adjourned at 7:55 pm. Planning and Zoning Commission Minutes December 1, 2005 Page 4 Elizabeth Koppes, Secretary Minutes submitted by Candy Barnhill s:lpcdfminuteslp&zI2005/12-01-05.doc Iowa City Planning & Zoning Commission Attendance Record 2005 FORMAL MEETING Term Name Expires 1/6 1120 213 2/17 3/3 3/17 4n 4121 5/5 6/16 6127 716 7121 814 8118 911 9115 1016 10120 11I17 1211 D. Anciaux 05106 X X X X X OlE X X X X OlE X X OlE OlE X X X OlE X X B. Brooks 05/10 X X X X X X X X X OlE X OlE X X X X X X X X X A. Freuks 05108 X X X X X X X X X X X X X X X X X X X X X E. Koppes 05/07 OlE X X X X X X X X X X X X X X X X X X X X W Plahutnik 05110 ---- ---- ---- ---. ---- ---- ---- ---- X X X X OlE OlE X X OlE X X X X D. Shannon 05108 X X X OlE OlE X X X OlE X OlE X X X X X X X OlE X X T.Smith 05106 ---- ---- ---- ---- ---- .... .... ---- X X X X X X OlE X X X OlE X X INFORMAL MEETING Term Name Exoires 1/3 2/14 2/28 3/14 414 4/18 512 6113 7118 811 8115 8129 9112 10120 11114 D. Anciaux 05106 CW X X OlE X X X X X OlE X X X OlE X B. Brooks 05/10 CW X X X X X X X X X X X X X X A. Fretrks 05108 CW X X X OlE X OlE X X X X OlE X X X E. Koppes 05107 CW X X X OlE X X X X X X X X X X W Plahutnik 05110 CW ---- ---- ---- ---- ---- OlE X OlE OlE X X X X X D. Shannon 05/08 CW OlE OlE X X X X X X X X 0 0 OlE 0 T.Smith 05106 --. --.. ---- ---- ---- ---- __n X X X X X X OlE X I Key: X = Present 0 = Absent DIE = Absent/Excused NfM= No Meeting Cl;J MINUTES DRAFT Iowa City Airport Commission December 8, 2005 Iowa City Airport Terminal- 5:45 PM Members Present: Randy Hartwig, Chair; Greg Farris, John Staley, Dan Clay, Howard Horan (arrived at 5:55 PM) Staff Present: Sue Dulek, Michael Tharp, Karin Franklin Others Present: Harry Wolf, Jeff Zogg, Ron Duffe DETERMINE QUORUM: Chairperson Hartwig called the meeting to order at 5:52 PM. RECOMMENDATIONS TO COUNCIL: APPROVAL OF MINUTES FROM November 10, 2005 MEETING: Chairperson Hartwig asked if there were any additions or changes to the above-named minutes. Staley noted that on page 4, under Commission Members' Reports, it states, "Staley noted that he recently saw Mark Anderson, a former member of the Airport Commission." He stated that while this was true, the point of his bringing this up was that Anderson was pleased to hear that the box culvert was under construction, which in essence means the Commission has the Runway Project going. Farris moved to accept the minutes of the November 10, 2005 meeting as amended; seconded by Staley. Motion passed 3-0; Horan not present. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: A. Runway 07 Project - Earth Tech -- Dave Hughes of Earth Tech was unable to attend this evening's meeting, according to Chairperson Hartwig. Hartwig stated that he did speak with Hughes, and one thing of note is that the CIP data has been updated. This data will be sent to the DOT and the FAA. Hartwig also noted that the project on the culvert work is going well, and even with the current weather, they are approximately halfway through. B. South Airport Development - Hartwig noted that Karin Franklin from the City is present tonight to speak with the Commission regarding the development ofthe Airport land, and also the upcoming meeting between the Commission and the City Council. Franklin stated that the main question to address with the Council on Monday is what the Airport Commission sees as the future land use, whether it ------ ------.-.--- -------------..--- .'---'.'----.'.'---'.'.'.. -_.._.._-_.".~-_.,._~--_._--~._. -- . Airport Commission December 8, 2005 Page 2 be commercial, industrial, airport usage, etc. The discussion continued with Franklin and the members talking about what specific areas need FAA approval, and how the upcoming road projects will impact this area. The Mormon Trek extension was also discussed in conjunction with this area. Horan raised the question of "ownership" of the Airport land, and asked questions of Franklin regarding sales of the Airport land. Franklin stated that the Commission needs to find out from Harry Wolf what the market demand is right now for commercial land, as this can help them in their decisions. After much discussion regarding the history ofthe Airport Commission and the City's relationship, Franklin asked the Commission what it is they would like to do - noting that there's a difference between selling to a private developer and staying within the Airport's ownership and adding hangar space, etc. Clay brought up his ideas on this, noting what he thought might work best, and bringing up the issue of selling versus leasing. Tharp noted what ideas he felt that the FAA would most likely be in agreement with. Horan gave various scenarios ofleasing on a long-term basis, and the members gave their thoughts on this. Franklin stated that the members also need to think about what kind of uses they would want to allow on this land, and she offered several ideas. The discussion continued on current land uses in the surrounding area, as well as members' ideas on future development and land use for the Airport land. The discussion ended with the need to update the ALP and to get the FAA requirements met. JeffZogg from the National Weather Service spoke to the Commission about detaits connected with moving the ASOS. C. Aviation Commerce Park - Wolf discussed possible opportunities with the members in regards to the land use at the Airport. Dulek noted that the City Council will decide next week on the Wal-Mart extension and provided the upcoming court dates. The discussion continued with members talking about various uses, i.e., retail, restaurants, etc., in the Commerce Park area, and asking questions ofWolfregarding the best commercial uses. D. Airport "Operations": Strategic Plan - Implementation; Budget; and Airport Management - Horan gave members a handout explaining his ideas on what projects need to be implemented, and explained his time frame ofprojects. He stated that this should help them to prioritize projects and to track the progress, as well. Tharp noted that between Horan's spreadsheet and his project list, he would be able to meld them together for a good tracking system. Hartwig asked if members had questions or comments on the budget report handout. Tharp noted that his list shows whether funds are City or Airport, and together with the budget report, should clear up any potential questions the members may have. Hartwig next noted that the Commission needs to decide how they want to interview for the Airport Operations Specialist position. It was noted that to date, 2 --~--~-------~--~_. -----..-- Airport Commission December 8, 2005 Page 3 two applications have been received. Farris moved to authorize the Chairperson to extend an offer for this position following the interviewing process; seconded by Staley. Motion passed 4-0. Hartwig noted that originally they had hoped to provide the City Council with a report at this Monday's meeting regarding where the Airport Commission is at in regards to the Strategic Plan. Hartwig noted that Clay and Tharp worked together to come up with a draft for the yearly report. He would like for the members to look this report over, and to have their comments back as soon as possible. E. T Hangars - Update on Repairs -Hartwig noted Ihat this item was present on the agenda to allow any tenants who had questions about the future upgrades to come and discuss. Tharp noted that the original estimate on the floors was 45 to 60 days. A brief discussion ensued about how this project will unfold and what needs to be done prior to its start. F. Kim Brogan-Coleman Agreement -Hartwig distributed a letter from Ms. Brogan- Coleman requesting termination of her office lease in the Old United Hangar. The members discussed their feelings about this request, and also what the original lease stipulated. Tharp noted what the Commission's posted minimum standards are for commercial flight instruction, noting that just renting a hangar most likely will not meet this minimum standard. The members discussed the history of this lease, and Hartwig noted that they should give her the Commission's minimum requirements for ruuning a flight school, which she will need to meet in order to continue doing business. The members agreed to send a letter to Ms. Brogan, reiterating the Commission's minimum standards for this type of business. Hartwig asked Tharp to draft this letter. G. Subcommittees' Reports - The discussion began regarding various projects needing to be done at the Airport; i.e., janitorial services. The discussion then turned to using the City web site to get the Airport's name out to the public, and various types of information they could offer, such as a newsletter to the public. CHAIRPERSON'S REPORT: Hartwig mentioned the FAA's web site and stated that it provided much useful information. He stated that he thinks they need to put together an information packet of necessary items to give to new Commission members. COMMISSION MEMBERS' REPORTS: Dan Clay updated the Commission on the Spring fund raiser. STAFF REPORT: Tharp noted that over the past month he has been putting together a preliminary brochure - one designed for the economic groups and one designed for the 3 _..__.__._~---_.._--~--_._"_.,-_..__.._~--~-_. Airport Commission December 8, 2005 Page 4 general public. He discussed his brochure ideas with the members and showed them his prototypes. SET NEXT REGULAR MEETING FOR: January 12,2006, at 5:45 P.M. ADJOURN: Meeting adjourned at 7:55 P.M. 4 - ---_.~_._~-,--"~._--_.__._---"-"".. "--"-'--~'"--'-~------"--------"'._'-------'-+'-~------...-.-.-.-.---....--- Airport Commission December 8, 2005 Page 5 Airport Commission ATTENDANCE RECORD YEAR 2005 eMeetine Date) TERM 1/13 2/10 2/16 3110 4/14 5/12 6/9 7/14 8/11 9/8 10/13 11/10 12/8 NAME EXP. . Daniel Clay 3/1/08 OlE X X X X -- -- 0 - -- -- - -- Randy Hartwig 3/1/09 X X X X X X X x X X X X X Greg Farris 3/1/07 -- - - -- - --- -- X X X X X X John Staley 3/1/06 X X X X X X X X 0 X X X X Carl Williams 3/1/10 X X X X X X X 0 0 X X - -- Howard Horan 3/1/08 - - - - -- --- - X X X X X X KEY: X = Present o = Absent OlE = Absent/Excused NM = No meeting - = Not a Member