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HomeMy WebLinkAbout2005-12-13 Bd Comm minutes MINUTES IOWA CITY TELECOMMUNICATIONS COMMISSION MONDAY, OCTOBER 31,2005 - 5:30 P.M. CITY CABLE TV OFFICE, 10 S. LINN ST.-TOWER PLACE PARKING FACILITY FINAL~ MEMBERS PRESENT: Gary Hagen, Saul Mekies, James Ehrmann, Bebe Ballantyne MEMBERS ABSENT: Michael Christians STAFF PRESENT: Drew Shaffer, Mike Brau, Dale Helling, Sue Dulek OTHERS PRESENT: Josh Goding, Beth Fisher, Lee Grassley, Michael McBride, Phil Phillips RECOMMENDATIONS TO CITY COUNCIL None at this time. SUMMARY OF DISCUSSION Grassley reported that Mediacom launched telephone service in Iowa City in the middle of September. The response has been quite good. The service includes the ten most popular features and unlimited domestic long distance. The cost is $49.95, $39.95 with expanded basic cable TV service, and $29.95 with cable and Internet service. Customers are permitted to keep their old telephone number. McBride reported the University channel now cablecasts a 10 minute news program at 10:30 p.m. Sunday through Thursday produced by the Daily Iowan newspaper called DI TV. It's rebroadcast at 9: 15 in the morning. Goding reported that P A TV will hold its annual membership meeting Thursday, November 17 at 7 p.m. at PATV's studio. Two new board members will be elected and some changes to the bylaws will be voted upon. Shaffer referred to the analysis of the pending federal legislation and said that there are a number of bills introduced. There is a threat to the funding for local access channels, the ability for municipalities to resolve complaints, and the regulation of basic tier rates. Shaffer and Goding will be coordinating their efforts to inform other municipalities and public access personnel about the legislation. Shaffer noted the Cable Division budget in the meeting packet. It is very similar to last year's budget and does include the $100,000 subsidy to the general fund. The budget also includes a $50,000 transfer to the library to fund their cable operations. Hagen noted the Commission's letter to the City Council requesting that they consider returning a portion of the $100,000 over a period of time. Shaffer said that there has been a movement of channels from the basic tier to the expanded basic tier due to Mediacom adding new low power television stations to the basic tier. Shaffer asked Mediacom about the addition ofKFXB in Dubuque to the local basic tier. Grassley said KFXB qualified as a must-carry channel under federal regulations. Shaffer asked how far a broadcast station must be before it can qualify for must -carry status. Grassley said that there has to be some regional presence to satisfy the must-carry provision. Grassley said KFXB has met those requirements. Mekies said that CSP AN II is popular in Iowa City but because it is less popular in other Iowa communities, Iowa City got short-changed when it was moved to the expanded basic tier. Grassley said the must-carry additions are not just must carry for Iowa City, but are must carry division wide. Grassley said the basic tier line-up is not universal among communities. The basic tier is tailored to some degree. The Waterloo basic tier, for example, does not include CSPAN. Regarding the shopping channels on the basic tier Grassley said that Mediacom is paid to carry those channels and that the revenue is significant so other channels are shifted to the expanded service tier. Shaffer said that some cities have initiated municipal WiFi systems. The City has been looking at this issue and will continue to do so. However there are still many issues to resolve, including security, interference, costs, liability and savings. APPROVAL OF MINUTES Hagen moved and Ehrmann seconded a motion to approve the September 26, 2005 minutes. The minutes were approved unanimously. ANNOUNCEMENTS OF COMMISSIONERS Mekies reported that he attended the Town Hall FCC public hearing on media ownership. SHORT PUBLIC ANNOUNCEMENTS None. CONSUMER ISSUES Shaffer referred to the complaint report in the meeting packets and said that most complaints were about customer service issues. All complaints that could be resolved were. During the last quarter the number of complaints were down. There were a number of complaints regarding the loss of basic tier channels to the expanded basic tier. MEDIACOM REPORT Grassley reported that telephone service was launched in Iowa City in the middle of September. The response has been quite good. The service includes the ten most popular features and unlimited domestic long distance. The cost is $49.95, $39.95 with expanded basic cable TV service, and $29.95 with cable and Internet service. Customers are permitted to keep their old telephone number. The service does not use the Internet but relies on Sprint for calls external to Mediacom' s network. Grassley said that in his conversations with Qwest employees they have said that Qwest will be introducing a video service in 2006 in Iowa. Mediacom has reached agreements with Qwest regarding phone service but agreements with the smaller telecom companies servicing smaller towns have been more difficult to reach. UNIVERSITY OF IOWA REPORT McBride reported that the 3rd quarter is generally slower as activities are reduced during the summer months. So far this year 219 new programs have been cablecast of which 149 were produced by UI television. Starting in the 3rd quarter are programs produced by the athletic department such as the coaches programs. New programming in October includes a 10 minute news program at 10:30 p.m. Sunday through Thursday produced by the Daily Iowan newspaper called DI TV. It's rebroadcast at 9:15 in the morning. PATV REPORT Goding reported that PATV will hold its annual membership meeting Thursday, November 17 at 7 p.m. at PATV's studio. Two new board members will be elected and some changes to the bylaws will be voted upon. A board meeting will be held the same evening at 6 p.m. P A TV taped the FCC town meeting recently held in Iowa City and is currently being edited. Mekies said he will attend the P A TV membership meeting. SENIOR CENTER REPORT Shaffer said that Rogusky called and said that she would be unable to attend the meeting. lOW A CITY COMMUNITY SCHOOL DISTRICT REPORT No representative was present. LEGAL REPORT Dulek said she had nothing to report. LIBRARY REPORT Fisher noted that the Library channel's annual report is included in the meeting packet. 14 shoots are scheduled at this point for November. They include 6 Storytimes, the Booktalk lunch series, the International Writing Program, the WSUI radio program Big Brain, an Urban Conservation Workshop, and a Legislative Forum, which will be taped by the City Channel and carried live on the library channel. KIRKWOOD REPORT No representative was present. Mekies asked when the last time Kirkwood sent a representative. Shaffer said it has been a long time. The franchise agreement provides Kirkwood an access channel so that if Mediacom and Kirkwood's agreement fails that they will be able to maintain a channel in Iowa City. There are a number of people in Iowa City that take the courses offered over the channel. MEDIA UNIT Shaffer reported that in the last 2 months the Community Television Service created 38 programs including many candidate forums. The Community Television Service received the Pat Myers Vision Award for the programs produced regarding domestic violence. In November programs are planned on promoting girls and young women in the community, Medicare, the Englert, and one on homelessness. There were 348 callers to Infovision last month and 1900 web page views, and 88 video on demand views. CABLE TV ADMINISTRATOR REPORT Shaffer noted that P ATV is planning to do some community programming. Post cards were sent to nonprofits informing them that they could have P A TV produce a public service announcement for them. Shaffer referred to the analysis of the pending federal legislation and said that there are a number of bills introduced. There is a threat to the ability of cities to franchise with cable companies, the funding for local access channels, the ability for municipalities to resolve complaints, and the regulation of basic tier rates. Shaffer and Goding will be coordinating their efforts to inform other municipalities and public access personnel about the legislation. CITY CABLE TV BUDGET Shaffer noted the Cable Division budget in the meeting packet. It is very similar to last year's budget and does include the $100,000 subsidy to the general fund. The budget includes a $50,000 transfer to the library to fund their cable operations. Hagen noted the Commission's letter to the City Council - --~~._-~.__._---'----_._-- -....------.----------..-..------.-..-.--------"...-.----.-----.- requesting that they consider returning a portion of the $100,000 over a period oftime. Hagen said putting this money in the general fund is unfair to cable subscribers. Hagen moved and Ballentyne seconded a motion to send the letter to Council. The motion passed unanimously. SCHOOL CHANNEL The Commission agreed to send a letter to the School Board regarding sound problems on tier channel and future plans for the channel. Shaffer said that the school district has developed some programming guidelines in May. The guidelines were included in the meeting packet. PATV CONTRACT Shaffer said that P A TV sent a letter to the City stating they wish to renew their contract. Mekies volunteered to serve on a committee as a City representative to help negotiate the new contract. Dulek said the contract expires December 31, 2005. Helling said the contract could be extended if necessary while it is being negotiated. BASIC SERVICE CHANNEL ALLOCATION Shaffer said that there has been a movement of channels from the basic tier to the expanded basic tier due to Mediacom adding new low power television stations to the basic tier. Shaffer asked about KFXB in Dubuque, which was added to the basic tier. Grassley said KFXB qualified as a must-carry channel under federal regulations. Grassley said that Mediacom has filed a petition with the FCC regarding must-carry rules. Shaffer asked how far a broadcast station must be before it can qualify for must-carry status. Grassley said that there has to be some regional presence to satisfy the must-carry provision. Grassley said KFXB has met those requirements. Mekies asked about the placement of channels on the system. Grassley said that if Mediacom were to make an exception for one city and place a program offering on the basic tier it would result in other programmers also demanding to be on the basic tier resulting in a very large basic tier. Programmers have virtually identical language in their programming contracts so Mediacom must treat them in an identical manner. Bringing one programmer down to the basic tier would require many other programmers to be on the basic tier effectively eliminating any space on the basic tier. Mekies said that the Commission had discussed the desire to add CSPN III. Grassley said that CSP AN II was moved to the expanded basic tier to make room for a must-carry broadcaster based on viewership system wide. Mekies said that CSP AN II is popular in Iowa City but because it is less popular in other Iowa communities, Iowa City got short- changed. Grassley said the must-carry additions are not just must carry for Iowa City, but is must carry division wide. Grassley said the basic tier line-up is not universal. The Waterloo basic tier, for example, does not include CSPAN. The basic tier is tailored to some degree. Regarding the shopping channels on the basic tier Grassley said that Mediacom is paid to carry those channels and that the revenue is significant so other channels are moved to the expanded service tier. WiFi Shaffer said that some cities have initiated municipal WiFi systems. The City has been looking at this issue and will continue to do so. There have been some potential problems such as liability interference, and security. Shaffer has requested documentation regarding cost savings, job creation, and attracting business from other cities that have started WiFi systems. ACCESS CHANNEL OUESTIONAIRE Shaffer referred to the draft access channel questionnaire included in the meeting packet. The questionnaire asks all access channels about their future plans. The Commission agreed to consider additional questions and considerations and discuss it at the next meeting. ADJOURNMENT Hagen moved and Ehrmann seconded a motion to adjourn. The motion passed nnanimously. Adjournment was at 6:35 p.m. Respectfully submitted, Drew Shaffer Cable TV Administrator TELECOMMUNICATIONS COMMISSION 12 MONTH ATTENDANCE RECORD 01/01/03 to CURRENT Meeting Kimberly Saul Meikes Brett Castillo Terry Smith Jim Pusaek Date Thrower 6/2/03 x x x x x 7/28/03 x x x x x 8/25/03 x x x x ole 9/22/03 x x x x ole 1 0/27/03 x x x x ole 11/24/03 x x ole x x 12/15/03 ole ole x x x 112/04 x ole x x x 1/26/04 x x x x x 2/23/04 x ole x ole x 3/22/04 x x x x x 41 26/04 x x x x OIC 5/24/04 x x OIC x x 6/28/04 x x x ole x 7/26/04 o/c x x x x 8/26/04 did not meet did not meet did not meet did not meet did not meet 9/27/04 X X X X X 10/25/04 X X 11/04 Did not meet Did not meet Did not meet Did not Did not meet meet X X X X X 12/20104 1124105 X X X X X 2/28/05 X X X X Garv HaQ"en 3/8/05 X X X X X 3/25/05 X 0 X X X 4/25/05 x ole X X X 5/23/05 X 0 x vacancy X James X 2i. Bebe x Ehrmann Balantvne 6/27/05 X x X X X x Michael Coo tians 7/25/05 0 X X X X 9/26/05 0 X X 0 X 10/31/05 X X ole X X 11/28/05 X X X X x (X) = Present (0) = Absent (O/C) = Absent/Called (Excused) APPROVED OCTOBER 2005 c:: MINUTES SENIOR CENTER COMMISSION OCTOBER 18, 2005 ASSEMBLY ROOM - SENIOR CENTER Call to Order: Meeting called to order at 2:05 PM. Members Present: Lori Benz, Jo Hensch, Sarah Maiers, Charity Rowley and Nancy Wombacher Members Absent: Jay Honohan, Betty Kelly Staff Present: Linda Kopping, Julie Seal, and Susan Rogusky Others Present: Lynn Campbell, Lee McGovern and Charlotte Walker Recommendations to Council: None. Approval of Minutes: Walker pointed out that she attended the September meeting and her name had been omitted from the list of attendees in the minutes. Motion: To amend the minutes from the September 27,2005 meeting to include Charlotte Walker's name in the section titled Others Present and to approve the minutes as amended. Motion carried on a vote of 5-0. Wombacher/Hensch PUBLIC DISCUSSION McGovern, who was representing the Johnson County Task Force on Aging, asked what progress had been made on the sound system and wiring for the Assembly Room that will improve audio quality and facilitate taping of programs for television broadcast. Kopping responded that she had included the sound system in the budget request for fiscal year 2007. McGovern reported that the Task Force collaborated with the Center on the Caregiver's Support series that concluded last week and that the series of programs was successful and well organized. Rogusky said the program series had been taped for broadcast and was now appearing on channel 4. In addition, a videotape of each session is available at the reception desk for checkout. Campbell asked Commissioners to sign a memory book that is being prepared as a gift for Irene Crutchley. Crutchly worked as a Center receptionist for many years and recently resigned her position for health reasons. Walker asked how information related to the strategic planning process was going to be distributed to participants and community members. Rowley indicated that this item is on the agenda and would be discussed later in the meeting. COMMISSION ASSIGNMENTS Benz agreed to write the web article reporting on today's meeting. Honohan and Wombacher will report on today's meeting to the Board of Supervisors and City Council respectively. APPROVED OCTOBER 2005 REPORT FROM THE COMMITTEE EXPLORING EXPANDED HOURS OF OPERATION-Maiers Maiers stated that the committee (Maiers, Hensch, Wombacher and Kopping) had met on several occasions to discuss how the Center could expand its hours of operation. Following numerous meetings and participation in the initial strategic planning sessions in August, the Committee members decided that the best approach would be to request a permanent half-time program specialist to work evenings Monday through Friday. This person would extend the hours of operation, encourage outside groups to use the facility, offer quality programs of interest to recently retired or working adults and offer the community regular opportunities to enjoy special events sponsored at the Center. Committee members felt that definitive action needed to taken so that the request for additional staff could be included in the Center's fiscal year 2007 operational budget request. A draft job description was developed and a meeting was held with City Manager Steve Atkins to discuss the request. Maiers reported that Atkins was receptive to the idea of expanded building use as weli as submitting the staffing request for consideration during the fiscal year 2007 budget process. As a result of these meetings and discussions, Kopping included a formal request for a permanent half-time program specialist, a copy of the draft job description and a memo explaining the rationale for the request as a part of the operational budget proposal for fiscal year 2007. FY07 BUDGET REQUESTS-Kopping Kopping gave an overview of the budget process and noted that the Operational, Gift Fund and New Horizons Band budgets for FY07 have been completed and submitted. Each budget included projected expenses as well as projected revenue. Kopping explained that in most cases the city provides an estimate of FY07 expenses for each line item. Estimates are based upon actual expenses in FY05 plus an inflationary increase of three percent annually. If the department head wishes to change any of these estimates, justification must be provided. The City does not provide estimates for changes in personnel, overtime pay, or salaries for temporary employees. In addition, estimates for training and educational expenses, professional services and capital outlay are not provided. For each of these areas the budget has to be developed and justified by the department head each year. Highlights of the FY07 operational budget request include: . The addition of a permanent half-time Program Specialist. Salary and benefits for this position are $30,859 in FY07. . Funding to celebrate and promote the 25th Anniversary in the fall of 2006. . Education and training requests for staff that were developed in accordance with city policy. 2 APPROVED OCTOBER 2005 . Professional Services including data base support, a one day session to review goals/strategic plan progress, and engineering services for an envelope review of the facility 2 x/year. . Capital Outlay: Wall treatments-wall covering and painting in AR--$15,OOO Lighting--$12,OOO Sound System--$11,OOO Remodel of Coat Storage Area--$9,OOO SCTV Equipment--$9,800 ** Fitness Equipment--$6,OOO ** Exterior Wall Repairs--$24,180 Fire Sprinkler Updates--$11,908 **These items would be funded through the Charitable Giving Account. . Projected Revenue for FY07 Increase in membership revenue to $25,000 Contributions and Donations increased from $7,048 to $20,000 ($10,000 from the Endowment, $2,500 through program fundraising, and $7,500 in designated donations) Kopping indicated that she would set up a meeting with the Executive Committee to review and discuss the budget proposals for FY07 prior to her meeting with the City Manager and Finance Director. REVIEW AND DISCUSSION OF OCTOBER 14, 2005 STRATEGIC PLANNING MEETING-Rowley Rowley noted that she was very impressed with how hard and cooperatively everyone had worked during the strategic planning sessions. Because the minutes from the most recent session have not been distributed yet, specific details related to the October meeting are hard to provide at this time. However, implementation plans for six 90 day goals had been developed; two each in the areas of Building Community Efforts on Behalf of the Center, Incorporating Innovation and Cooperation in Programs and Services, and Expanding the Capacity of Personnel and the Facility. Second, third and fourth quarter goals had also been identified in each of these areas. Kopping indicated that she intended to meet with the coordinators for each 90 day implementation plan in order to check on progress and address any problems that develop. People who agreed to be coordinators of the implementation plans include advisory committee members, Commissioners and staff. Kopping stated that summaries of the strategic planning process, implementation plans and minutes from meetings with coordinators will be available to participants and community members. Information will be available for review on site and on the Center's website. 3 APPROVED OCTOBER 2005 SENIOR CENTER UPDATE Operations- Kopping Sharon Stubbs has been hired for the permanent part time Clerical Assistant position recently vacated by Irene Crutchley. She will start on Monday, October 24 and will work 8 a.m. to noon M-F. In addition, Kopping reported that she had agreed to place a new HACAP employee in a halftime Clerical Assistant position. The person's name is Maureen Donnelly and it is likely she will start sometime next week. Donnelly has a lot of experience working as a receptionist and has a lot of computer skills. If both employees work out, there will be no reason to fill the part-time temporary clerical assistant position that we have at this time. Programs - Seal Seal distributed list of October public events and classes and the attendance numbers for select programs offered during August 2005. The attendance numbers for select September and October programs will be provided in November. For a complete listing of programs scheduled for October, see the 2005 Fall Program Guide. Volunteers - Rogusky Rogusky reminded Commissioners that the New Horizons Band will be giving a concert at the Englert on October 30, 2005 at 3 p.m. Tickets for this event are being sold for $5 each. In addition, the Voices of Experience is hosting an extravaganza involving choruses from Waterloo, the Quad Cities, Burlington and Cedar Rapids at the Englert on November 5, 2005 at 1 :30 p.m. Donations for this event will be collected at the door. A reception at the Center will follow both concerts. Grants have been obtained by both groups to fund rental expenses at the Englert. Donations from attendees at Voices program will be used to offset expenses incurred by Center. Questions were raised regarding the disposition of revenue collected for the New Horizons Band Concert. Rogusky will discuss this matter with the band's volunteer director Don Coffman. Several positive developments have occurred in SCTV. Rogusky said a cooperative agreement is being discussed with the Intermedia Department at the University of Iowa that may lead to the low cost resolution of many of SCTV's equipment problems. Memberships and Fundraising Report- Buhman No report available. Buhman is on vacation COMMISSION DISCUSSION: Hensch went to Johnson County Board of Supervisors to report on the September meeting. She discussed the Center's increase in memberships, total volunteer hours and recent staff changes. Maiers agreed to write the web report for the November meeting and report on the November meeting to City Council. Hensch will report on November meeting to Board of Supervisors 4 APPROVED OCTOBER 2005 Rowley appointed Hensch, Honohan, Rowley and Kopping to explore options for recognizing the bequest from Eleanor Hughes as well as other bequests to the Center. In response to a question from Benz, Seal, Walker, McGovern and Campbell discussed the City Council Candidate form that was held on October 17 at the Center. Involving people who live in areas of Johnson County outside of Iowa City was discussed by the candidates. Providing transportation to the Center was one possible solution that was mentioned. In addition, a public or open meeting focusing on the Center and extending Center hours to include Saturday and Sunday were mentioned. It was noted that the program was taped and will be broadcast on channel 4. Rogusky indicated she would request a copy of the tape for people at the Center to check out. Motion: To adjourn. Motion carried on a vote of 7-0. Maiers/Hensch. 5 APPROVED OCTOBER 2005 Senior Center Commission Attendance Record Year 2005 Name Term 1/24 2/15 3/15 4/26 5/18 6/21 7/19 8/161 9/27 10/18 Exoires Lori Benz 12/31/05 OlE X OlE X X X X OlE X X Jo Hensch 12/31/06 X X X X X X OlE X X X Jav Honohan 12/31/07 X X X X X X X X X OlE Betty Kelly 12/31/07 X OlE OlE X X X OlE X OlE OlE Sarah Maier 12/31/06 X X X X X X X X X X Charitv Rowlev 12/31/05 X X X X X X X X X X Nancy 12/31/06 X OlE X X X X OlE OlE X X Wombacher Key: X= 0= O/E= NM= Present Absent AbsenVExcused No meeting Not a member 6 c=: MINUTES APPROVED Iowa City Airport Commission October 13, 2005 Iowa City Airport Terminal- 5:45 PM Members Present: Randy Hartwig, Chair; Greg Farris; Howard Horan; Carl Williams, John Staley Staff Present: Sue Dulek, Michael Tharp Others Present: Dave Hughes, Earth Tech; Jack Young, Big Kids Toy Show; Ron Duffe DETERMINE QUORUM: Chairperson Hartwig called the meeting to order at 5:45 PM. RECOMMENDATIONS TO COUNCIL: Pay Grade/Job Description of "airport operations specialist" - Staley moved to recommend that the budget be amended to delete the full time manager position and add a new position of airport operations specialist, at pay grade level of23 at 60% time; seconded by Farris. Motion carried 5 to 0 to recommend this to Council. APPROVAL OF MINUTES FROM SEPTEMBER 8, 2005 MEETING: Chairperson Hartwig asked ifthere were any additions or changes to the above-named minutes. Hartwig noted that on the second page, under 2., it states, "She also noted that Taylor Construction, one of the bidders on this project who came in approximately $77,000, has..." is not referring to a bid of $77,000, but $77,000 more than the bid. Williams moved to accept the minutes of the September 8, 2005 meeting as ameuded; secouded by Farris. Motion passed 5-0. PUBLIC DISCUSSION: Jack Young addressed the Commission on behalfofthe Big Kids Toy Show. He stated that they are hoping to have the 2006 show on May 19, 20, and 21. Young stated that they will be adding some activities at the 2006 show - they hope to have a dance on Saturday evening and to add more children's activities. He also stated that they are in the process of creating an ownership entity for the Toy Show, known as Family Foundations for Youth, to provide opportunity for teenagers to participate in summer camp activities they may not otherwise be able to take part in. The Commission agreed that the 2006 Toy Show planning sounds good. Ron Duffe reported that Hertz arrived about two weeks ago and they have hired a manager for the Iowa City location. He stated that they plan to do some remodeling first, and get their staff trained and ready to go. Dulek reported that she has had communication with Hertz regarding the leasing situation. Hartwig explained to the Airport Commission October 13, 2005 Page 2 newer members what the plans are for this lease arrangement. The discussion turned to signage and what type and size Hertz plans to use. ITEMS FOR DISCUSSION/ACTION: A. Runway 07 Project - Earth Tech 1. Update - Dave Hughes of Earth Tech reported to the Commission that they have received their permit from the D.N.R., and the contractor started work this week. Currently he is working on excavating, and construction of the box culvert. Hughes stated they plan to have a fairly large work crew so the project should move fairly quickly. Hughes then stated that last week there was a meeting with the FAA, and that it was a very productive meeting. He stated there are a few "hurdles" they need to get past - involving costs - and that the first step will be a thorough obstruction survey. Members asked various questions concerning this survey, stating that they thought this type of survey had already been taken care of. Hughes stated that they would start on this right away, if approved. 2. Consider a resolution approving a supplemental agreement for engineering services for a detailed obstruction survey on the approach ends. Hartwig moved to consider the resolution approving a supplemental agreement for engineering services for a detailed obstruction survey on the approach ends; seconded by Williams. Resolution No. A-05-24 passed on a roll call vote, 5-0. B. Iowa Department of Transportation--Consider a resolution accepting an IDOT grant for airfield signs. Hartwig noted that this is a grant they are eligible for as a result of completing an acceptable security plan. The grant is for approximately $3,600 and will be used to replace fencing. Horan moved to consider a resolution accepting an IDOT grant for airfield signs; seconded by Staley. Resolution No. A-05-25 passed on a roll call vote, 5-0. C. Aviation Commerce Park - Dulek noted that the members' packets contained a proposed City Council resolution and a proposed amendment to the Wal-Mart purchase agreement, extending the closing date to January 31,2006. She noted that this item would be on the Council's agenda for October 18. D. Airport "Operations": Strategic Plan-Implementation; Budget; and Airport Management - 1. Update - Hartwig reported on the part-time management person that they intend to hire. He noted that Dan Clay has been working with Sylvia Mejia, the Personnel Administrator for the City, in preparing a job description and deciding a pay grade. The members discussed the draft job description and the two pay-grade levels that Personnel suggested. Hartwig noted that they could always revisit this position at a later date, if they see a need, and increase it to a full-time position. Dulek suggested Airport Commission October 13, 2005 Page 3 the members add, "prepares the agenda packet" to the job description, as well. Members noted the importance of knowing now whether this position can become full-time in the future. The discussion turned to the need to amend the current Airport budget, which shows an item for "airport manager, grade 27," and add a new item, "airport operations specia]ist," with the new pay grade they decide on. (TAPE ENDS) 2. Pay Grade/Job Description of "airport operations specia]ist" - Staley moved to recommend the position of airport operations specialist at a pay grade level of 23 and 60% time; seconded by Farris. Motion carried 5 to 0 to recommend this to Council. Hartwig stated that he would rewrite the job description with the changes they discussed. Hartwig then discussed the Airport budgets for FY06 and 07, and several of the line items. Members then discussed what items need to be planned for, as far as maintenance, asphalt work, painting, etc. Hartwig noted that he and Farris met with a City engineer recently to get his opinion on what he felt the Airport needed to take care of in these areas. Hartwig also noted some of the increases that were made to the new budget. Hartwig also reported that the van the Airport no longer needed was able to be used by another department within the City. E. Airport Viewing Area - Hartwig stated that one of the FAA representatives who was here recently for a meeting did not see a problem with this once he saw the area himself. The members received a copy of a letter from Steve Atkins, City Manager, that was sent to the FAA to show the City's support for this viewing area. F. Nationa] Guard Lease - Consider a resolution approving a lease agreement with State of Iowa Armory Board for space to park motor vehicles - Hartwig reported to the members on the status of this lease, noting that once the lease has been executed, the Guard will pay back-rent dating to August 2004. The issue of insurance requirements will be waived, per Du]ek. Horan moved to consider a resolution approving a lease agreement with State of Iowa Armory Board for space to park motor vehicles; seconded by Staley. Resolution No. A-05-26 passed on a roll call vote, 5-0. G. Annua] Report to City Council - Hartwig shared with members what he and Clay have worked on to present to the City Council. H. Subcommittees' Reports - Discussion centered on "Faci]ities" and getting costs for the parking area in front of the terminal; costs for painting, furniture, etc. in the terminal; and upgrading to taxiways. All ofthe members agreed that they do need to prioritize these upgrades and, in order to do so, they need to get some actual costs. Farris stated that he plans to have some figures on these projects by the next meeting. Airport Commission October 13, 2005 Page 4 CHAIRPERSON'S REPORT: Hartwig and Tharp discussed the leasing and hangar situation, and Tharp noted that Hanger 3 will be leased soon, and that Hanger 12 is the other one open. Members asked about the waiting list for the newer hangars. Hartwig noted that when the FAA was here recently, they were able to go to the U of! hangar and see the simulator, as well as participate in it. Hartwig also noted that the Iowa City Area Development group would be meeting at the Airport conference room on October 20. Hartwig noted that the Commission needs to get back having someone attend the City Council meetings. COMMISSION MEMBERS' REPORTS: Williams updated the Commission on recent meeting concerning possible emergency training at the airport. Williams also announced his resignation due to increased work load at his job. Horan volunteered to be at City Council meetings as needed. STAFF REPORT: Tharp stated that last month the Commission asked him to put together an activity summary of the operations going on at the Airport. He stated that since he is there only three days per week, that leaves four days that he is unable to keep track. He did note a web site that has flight following where this type of information can be obtained, as well. He shared a graph that he had prepared, noting a range of 540 to 600 operations in the month of September. SET NEXT REGULAR MEETING FOR: November 10, 2005 at 5:45 P.M. ADJOURN: Meeting adjourned at 7:20 P.M. Randall D. Hartwig, Chairperson Date I I Airport Commission I ATTENDANCE RECORD I YEAR 2005 i I (Meetin!! Date) TERM 1113 2/10 2/16 3/10 4/14 5/12 6/9 7/14 8/11 9/8 10/13 NAME EXP. Daniel Clay 3/1108 OlE X X X X -- - 0 -- -- - Randy 3/1/09 X X X X X X X x X X X Hartwig Greg Farris 3/1/07 - --- -- - -- -- --- X X X X John Staley 3/1106 X X X X X X X X 0 X X Carl 3/1/10 X X X X X X X 0 0 X X Williams Howard 3/1/08 - -- -- -- -- -- --- X X X X Horan KEY: X ~ Present o ~ Absent OlE ~ AbsentlExcused NM = No meeting - = Not a Member r:=: MINUTES PARKS AND RECREATION COMMISSION OCTOBER 12,2005 FINAL MEMBERS PRESENT: Craig Gustaveson, Judith Klink, Margaret Loomer, Ryan O'Leary, Matt Pacha, Jerry Raaz, Phil Reisetter, John Westefeld MEMBERS ABSENT: None STAFF PRESENT: Terry Trueblood, Terry Robinson GUESTS PRESENT: Abbie Bolkcom-Smith, Ashly Overturf, Jeff Harper, Marcia Klingaman FORMAL ACTION TAKEN Phil Reisetter requested that the September 14, 2005 minutes be amended as follows: Page 2, paragraph 3, the word "feels" be changed to "fees." Moved bv Westefeld, seconded bv Raaz to approve the September 14.2005 minntes as amended. Unanimous. Moved bv Reisetter. seconded bv Pacha, to aDDrove the amended Memorial Donation Policv as written with the sUl!l!ested chanl!es or as orie:inallv written dependine: on the City Attornev's decision. Unanimous. Moved bv Raaz. seconded bv Reisetter, to encourae:e the developer to set aside a Dublic corridor that connects to Scott Park or that the develoDer Dav fees in lieu of land for the Windsor West Subdivision. 7-1. O'Leary votinl! no. Moved bv Klink, seconded bv Raaz. to DostDone decision until more information is available as well as an uDdate rel!ardinl! the Dossibilitv of a school beinl! built on land adiacent to this Darcel in the Windsor Ridl!e Subdivision. Unanimous. Moved bv Klink. seconded bv Reisetter. to defer decision until further information is available on the Country Club Estates subdivision. Unanimous. PRESENTATION AND DISCUSSION OF PROPOSED DISC GOLF COURSE: Jeff Harper distributed a preliminary design of a proposed disc golf course on the Peninsula to the Commission. This design takes into consideration the possible placement of walkways and the course will be designed accordingly. Loomer asked Harper to address the tree removal plan. Harper stated that small trees will be removed and he estimates that to be about 25 total trees. They will also be removing any dead trees, which will allow for better growth of the healthy trees. He stated that he is not opposed to planting new trees where space allows, i.e. hole #1. Trueblood reviewed in detail the exact location of this proposed course. Klink commented on the Parks and Recreation Commission October 12. 2005 Page 2 of 6 many enthusiastic supporters that have written to the commISSIOn. Marcia Klingaman, Neighborhood Services Coordinator, was also present to learn more about the proposed golf course and to also discuss with Commission the best means of getting information out to the Peninsula Neighborhood as well as to the general public regarding the proposed course. Klingaman asked Harper to discuss parking issues. Harper stated that on a clear evening during the week one could expect to see 60-80 vehicles parked near the course and between 100- 120 on the weekend. However, he also stated that these numbers could be less due to the no alcohol ordinance on city property. It was decided to schedule a meeting where the Peninsula Neighborhood Association, as well as the general public, would be invited to attend. Klingaman will send out notices in the Peninsula Neighborhood Association newsletter, as well as a media release, and will also invite media to attend. Klingaman will check on the availability of space at Parkview Church for a meeting and will get back to the Commission with possible dates for this meeting. Harper asked the Commission if there were any other concerns that they would like him to address. Klink asked about the potential danger to walkers in the area. Harper stated that they make every attempt to design these courses away from trails. O'Leary then asked Harper what potential problems he sees with this project. Harper stated that the only problem usually presented is with erosion, however, this area presents a very minimal erosion problem due to the flatness of the property. He also stated that no tree would be removed unless deemed a hindrance to the flow of the course. Gustaveson sees this project as a welcomed amenity and stated that it provides for a multi-use park for the neighborhood with the Dog Park plans moving ahead etc. Harper asked Commission what he could expect as far as a timeline for the Commissions decision on this project. Trueblood stated that it is typical that the Commission would approve the project conceptually pending a final design. Once approval from the Commission is received, it is unlikely that the project would later be unapproved unless the design is not acceptable. Trueblood stated that it is possible that Commission could make a decision at the November meeting depending on the scheduling ofthe neighborhood meeting. PROPOSED MEMORIAL DONATION POLICY: Trueblood reviewed Draft #2 of the proposed "Memorial Donation Application & Policies." The following recommended revisions were made: Page I under "Purposes and Content, #2E: Change the word "or" to "nor" to read as follows: "Have the purpose nor primary effect of advancing or inhibiting religion... It was also suggested to eliminate the following portion of #2E under "Purposes and Content" "or cause entanglement between the City and religion." Another addition suggested for page 2, paragraph 5: "Staff shall notify any interested or affected group, neighborhood or association for their public input." Parks and Recreation Commission October 12, 2005 Page 3 of 6 Trueblood met with the City Attorney and the City Manager, and requested that the angel statue issue be placed on the council agenda soon rather than wait 60 days as provided in the new policy. The angel will be discussed at the November 1, 2005 Council Meeting. Moved bv Reisetter. seconded bv Pacha. to approve the amended Memorial Donation Policv as written with the su!!!!ested chan!!es or as ori!!inallv written dependin!! on the City Attornev's decision. Unanimous. CONSIDER NEIGHORHOOD OPEN SPACE ISSUES: A. Country Club Estates: Trueblood addressed an area of land in this development that is likely not appropriate for park purposes. It is currently proposed for an underground water tank. He discussed the area that the developer is offering, but staff does not see this as very good property to serve as a neighborhood park. In talking with a city engineer, the developer is going to be required to put a water retention or detention system in this area. Staff's recommendation is that the Commission either turn down this land or defer a decision until we know what impact the stormwater requirements are going to have on this area. Moved bv Klink. seconded bv Reisetter. to defer decision until further information is available on the Country Club Estates subdivision. Unanimous. B. Windsor West: Trueblood reviewed the specific location with the Commission. This is a development proposed for the area where the current Fairview Golf Course property is located. In the past, the Commission had indicated their wish to encourage a counector of some type be placed from this development to Scott Park. However, this development does not touch Scott Park. The Highland Woods subdivision is adjacent to this subdivision. Both of these subdivisions are owned by the same developer. The Commission determined it would like to encourage acceptance of land contingent on the placement of a connector trail being placed between this parcel and Scott Park. Moved bv Raaz. seconded bv Reisetter. to encoural!e the developer to set aside a public corridor that connects to Scott Park or that the developer pav fees in lieu of land for the Windsor West Subdivision. 7-1. O'Learv votin!! no. C. Windsor Ridge Part 21: Trueblood informed the Commission that his parcel is near a potential school site, but the deadline for a decision on a school is quickly approaching and it appears unlikely this will occur. The Commission feels there is not enough information on this property at this time to make a decision but would like to be kept apprised of what is going to happen with the potential school site. Trueblood feels that the potential of a school on this property would make this particular parcel a better opportunity for open space than it provides now. Parks and Recreation Commission October 12. 2005 Page 4 of 6 Moved bv Klink. seconded bv Raaz. to postpone decision until more information is available as well as an update re!!ardin!! the possibilitv of a school bein!! built on land adiacent to this parcel in the Windsor Rid!!e Subdivision. Unanimous. COMMISSION TIME: Klink announced that there was playground equipment installed at Harlocke Hill Park and that it is being utilized. Klink also shared with Commission a magazine article that shows a water feature present in a lake in the country of Slovenia. It is a "climbing mountain/island" type feature and is very popular with the visitors to this lake. Westefeld thanked Trueblood for the park tour last month. Raaz noted that there was a wonderful photo of the skatepark in one of the local newspapers. He also asked about the status of the master plan. O'Leary stated that he is proud to be a part of the Parks & Recreation Commission and proud to be a part of the positive public perception that this Commission has. CHAIRS REPORT Gustaveson noted that he received a call from Bruce Titus who said that they have raised the $15,000 needed for the angel statue. They are currently raising the money needed for the base of the statue. DIRECTORS REPORT Court Hill Trail: Trueblood had mentioned in his memo to Commission that there may be some opposition present at the meeting with regard to the proposed Court Hill Trail project, however, there was no one present at this meeting. Trueblood was informed there has been $70,000 dedicated to fund a portion of the trail. With that and the enhancement funds being applied for, and if there is no opposition received, construction should begin sooner than expected. Boys Baseball Meeting: Trueblood, Westefeld, and Pacha met regarding concerns with the Boys Baseball organization. They plan to meet with Boys Baseball soon. The Boys Baseball building is progressing. Shingles are now in place and very little exterior work remains. New sod has also been installed. Commission Vacancies: The Commission has one additional vacancy with Sarah's resignation. Applications for that vacancy are due to the City Clerk by October 26. Dog Park: There is a press conference on Friday, October 14 at 10 a.m. at the dog park site. DogPac now has a major donor who is going to donate sufficient funding to complete the project. It will not be necessary for them to borrow money from the City. DogPac will be working directly with the contractors to get the project done, but the City will still be directly involved. Parks and Recreation Commission October 12, 2005 Page 5 of 6 Trueblood will present budget information as well as fees and charges to the Commission at the November or December meeting. Trueblood armounced that he would be out of the office the week of October 17. Parks and Recreation Commission October 12, 2005 Page 6 of6 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD YEAR 2005 TERM NAME EXPIRES 1/12 2/16 3/9 4/13 5/11 6/8 7/13 8/25 9/14 10/12 11/19 12/14 Craig Gustaveson 1/1/07 NM X X X X X X X X X Judith Klink i/i/07 NM X X X X OlE X X X X Margaret Loomer ili/08 NM X X X X X X X X X Ryan O'Leary 1/ 1/06 NM X X OlE X OlE X OlE OlE X Matt Pacha 1/1/05 NM X X OlE X OlE X X X X Jerry Raaz lli/08 --- --- X X X X X X X X Phil Reisetter 1/1/09 NM X X OlE X X X OlE X X Sarah Walz lli/07 NM X X X X X OlE X X --- John Westefeld 1/1/06 NM X X X X X X X X X KEY: X= 0= OlE = NM= LQ= Present Absent AbsentlExcused No meeting No meeting due to lack of quorum Not a Member rn: ~ Iowa City ~Public Library FINAL APPROVED BOARD OF TRUSTEES Minutes 5:00 pm - October 27,2005 2nd Floor Board Room Agenda item 3A David VanDusseldorp, President Linzee McCray, Vice President Thomas Dean William Korf Thomas Martin Meredith Rich-Chappell Pat Schnack, Secretary Leon Spies Tom Suter Members Present: Thomas Dean, William Korf, Tom Martin, Linzee McCray, Meredith Rich-Chappell, Pat Schnack, Leon Spies, David VanDusseldorp Members Absent: Tom Suter Staff Present: Barb Black, Maeve Clark, Susan Craig, Debb Green, Heidi Lauritzen, Kara Logsden, Martha Lubaroff, Patty McCarthy, Elyse Miller, Hal Penick other: None Call meeting to Order VanDusseldorp called the meeting to order at S:03 pm and introduced Elyse Miller, the new Administrative Coordinator. Public Discussion None Approval of Minutes A slight amendment to the September 22, 200S minutes; Dean noted that the full title of the book discussed in Burlington is The Sand County Almanac. The minutes of the regular meeting of September 22, 200S were approved after a motion made by Spies and seconded by Korf. All were in favor and the motion passed 8-0. Unfinished Business Leased SDace UDdate: We received an offer to lease a large part of the lower level of the Library building. Craig and VanDusseldorp conferred about the terms of this agreement and feel comfortable with the resulting offer. The potential tenant is a telecommunications company that can meet the terms of the lease, and has a likelihood of flourishing. The next step is to send the agreement to the Agenda item 3A Page No 2 City so that the City Attorney may draft a lease. It is hoped to have a draft lease to look at next meeting even though our November meeting is one week early. The final lease needs to be approved by City Council. Space is still available on the main level, but there has been some discussion that two restaurants are interested in sharing the space. New Business Review of Board Policies. Craig reminded the group that every three years policies are regularly reviewed on a rotating basis. #803 - Bulletin Boards The Adult Services Coordinator described that the responsibilities for bulletin boards recently changed, reflected in this policy update. #804 - Public Pamphlet Distribution Staff recommends language to clarify material is also accepted in the Children's Room. #805 - Displays New language proposes giving priority to Johnson County residents. These policies are related with respect to issues of space and service. Dean asked about the Children's Room bulletin board and having for-profit postings in this library area. Craig stated the bulletin board is primarily used as a communication tool for parents and families and there may be great interest from parents for children's activities, whether non-profit or not. Motion to approve policies as revised. All were in favor and the motion passed 8-0. Gates Grant The Bill & Melinda Gates Foundation's Public Access Computer Hardware Upgrade Program (PACHUP) grant is significant. Gates approached us based on our receipt of a prior grant in 1998 that we used for computers and peripherals. Clark, McCarthy, and Penick are putting a proposal together for a $15,000 grant that will replace older computers and purchase software. Motion by Schnack and seconded by Rich-Chappell to approve going forward with the grant proposal. All were in favor and the motion carried 8-0. McCray wondered if the reason we don't apply for more grants is a cost/time factor. Craig stated that this is the case. Craig said it has been discussed in outreach initiatives for the new strategic plan to explore other grant possibilities for possible inclusion in FY08 grant-matching funds. Staff Reports DeDartmental ReDorts: Systems, Technical Services Systems report. VanDusseldorp reminded the group that we rotate departmental reports. Penick says most of the work being done in the department is behind the scenes. Craig wants statistics on website usage; Systems is working on that now. Schnack remarked how much easier it is to navigate the ICPL website than some others she uses. Agenda item 3A Page No 3 Technical Services. Board members are excited to have E-audio. Black stated that the company is not yet ready security and authentication-wise to satisfy our requirements. It is hoped that this function will link to the library card barcode number. Technical Services is more than ready for this challenge; they feel the startup time for this functionality will be shortened since we have had more lead-time than usual to prepare for E-audio. Hopefully, by holiday time, people will be able to download from our website. Children's Services. Report postponed. Develooment Office McCarthy stated that the Development Office's biggest push is the annual fund mailing, it should bemailednextFriday.11/4/05. The target for the current fund drive is 1,050 past donors and 700 growing, new, and potential donors. The Annual Report is finished. McCarthy recognized the fine work that Warner did on the annual report. McCarthy reminded the group that the Book Gala takes place on 11/13/05. Prairie Lights will be closed to the public but open to all Friends of ICPL and their friends for this fund raiser. The more money spent, the more money we realize. Venuto's and 126 (two fine local restaurants) are happily participating in the Book Gala by giving a portion of their profits that evening to this event when you present your Prairie Lights purchase receipt. Chamber Award The Iowa City Area Chamber of Commerce presented the Iowa City Public Library with its 2005 Community Enhancement award, a municipal, governmental projects award. VanDusseldorp received the award on behalf of ICPL. He talked about the investment the community has made in our building and the recognition the business community has given for the importance of this building in attracting people to live and work in our community. Get a Librarv Card Camoaion Craig talked about National Library Card month and ICPL's participation in this annual event. The Library registered over 800 new borrowers in September, each of whom received an ICPL magnet or pencil. Lauritzen said that the grand prize, a portable media player will help promote the new downloadable audio collection. A special focus of this campaign was to welcome new cardholders for whom Spanish is their first language. An ICPL volunteer translated the library card application form and Borrowing and Lending circulation brochure into Spanish. These are now available at the Library Cards Desk. Trainino Librarv Fundino Issues Craig wasn't sure of Board interest in this session designed to increase library board awareness of funding disparities and tools for understanding library funding, but wanted to make the opportunity available. Martin and Schnack interested in this workshop if the ICPL ICN room (Room D) is available. Miller to follow-up. An update was given on the University Heights and Hills contracts. University Heights will vote on a library levy in November; Hills has asked for a draft contract which Craig has forwarded to them. Craig reported that an article describing ICPL's Art to Go program appeared in the October 2005 American Libraries, a journal received by approximately 60,000 members. Agenda item 3A Page No 4 President's Report VanDusseldorp reported further on the Chamber of Commerce award and shared an anecdote about using library materials to prepare for a recent trip to Washington, DC. Announcements from Members KOrf shared information on the Iowa City Early Keyboard Society's 21't season, beginning 10/28/05 and invited all to the Black and White Ball, sponsored by the Corridor Cultural Alliances to be held October 29, 200S at the University Athletic Club. ReDort on Trustee WorkshoD McCray, Rich-Chappell, and Dean attended a recent workshop. The workshop stressed the importance of board members giving a face to their library so that the community and its governing body know who you are and how important the library is in your community. Public financing, and terminology were other issues of interest covered by the session. Craig encouraged Board members to advocate for our library if they happen to be in a public forum, especially during this current council campaign. ReDort on ILA Conference Craig stated that six ICPL staff attended this excellent conference. There was a good mix of sessions and the beautifui, new conference facility in Dubuque added to the experience. Committee Reports Foundation Members The Friends Foundation Board met on 9/28/05. A gift acceptance policy was adopted. On October 12, 2005 the ICPL Friends Foundation Fundralsing committee appointed 2-3 Building the Committee chairpersons: invitations, events, and table sponsors. This Iowa City Friends Foundation initiative will celebrate Iowa creativity. Communications An invitation was received from the University of Iowa Libraries, now celebrating their 150th anniversary. A celebration will be held on Thursday, 11/03/05 from 7-10pm in Shambaugh Auditorium. Quarterly Financial Reports Craig noted receipts up but the Enterprise fund was down a bit because we had Grand Opening sales last year. Craig is encouraged by the steady growth in electronic card receipts that compensates for the decrease in photocopy use. The ICPL received a State check this week for $18,000; another is expected in December, which will be reflected next quarter. Quarterly Use Statistics Craig was unconcerned about the 1% decrease in circulation because of the huge growth that was realized immediately after the new building opened. Discussion took place about usage (electronic resource use, in-house use) and the Library's service to the Johnson County Jail. Craig said that it has been a good quarter and that ICPL has been busy. Agenda item 3A Page No 5 Disbursements Board of Supervisors gives a special allocation to purchase materials we buy specifically for jail. Visa Expenditures for September, 2005 were reviewed. Disbursements for September were approved after a motion made by Martin and seconded by Rich-Chappell. The motion passed 8-0. Set agenda order for November meeting. Rental space Draft and/or contract with Hills University Heights initiative Volunteer policy review Before adjournment, VanDusseldorp suggested that Craig speak about Lubaroff and her role in the library's development into the modern library it is. Craig described Lubaroff's combination of approachability, competence, and friendliness but don't-cross-me mentality that made this so. Craig talked about how under Lubaroff's guidance and perseverance, the Business Office "job" became the hub of operational support for the library. On behalf of the Board of Trustees, VanDusseldorp thanked Lubaroff for her service and her fabulous work for our community. Lubaroff reminded the Board that Susan is incoming ILA president. VanDusseldorp noted that we are very fortunate to have Craig's expertise available throughout the State of Iowa. Adjournment The meeting was adjourned at 6: 13 pm after a motion made by Martin and seconded by Dean. The motion carried 8-0. Minutes taken and transcribed by Elyse Miller Agenda item 3A Page No 6 Board or Commission: ICPL Board of Trustees ATTENDANCE RECORD CALENDAR YEAR 2005 IMeetina Datel TERM 1/2 2/25/ 3/24/ 4/28/ 5/26/ 6/23/ 7/28/ 8/25/ 9/22/ 10/27 11/ NAME EXP. 7/0 05 05 05 05 05 05 05 05 /05 17/ 5 05 Thomas 7/1/09 Ole X X X X Ole X X X X X Dean Kathy 7/1/05 X X ' X -ie:' I, 'x X Ter Gloer I " , ' , m I , ~xpl' , ':, red Bill Korf 7/1/09 X X X X X X X x Ole x x Tom x x X x x Martin Li nzee 7/1/09 X X x x Ole x Ole X x x x McCrav Ole ele xTx Lhlda 7/1/09, 0 x:,' I Ter Prybil ' ,,- " m , , ,expi' , red Meredith Ole X x x x Rich. ChapDel Pat 7/1/07 x x x Ole Ole x Ole x x x x Schnack Leon Spies Ole x Ole x X Tom Suter 7/1/07 X X X x Ole X X x 0 0 0 J1'l' !~I ' Of, :;;,',j I' ,'~" 'I ii'", ",:', Ter, ",wau", " : ", ,,', " m , ," ;,," ,,", ' , ,,' expi red David Van 7/1/07 x X x X x Ole x x x x x Dusseldor D KEY: X = Present o = Absent OlE = Absent/Excused NM = No meeting .-. = Not a Member MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION LOBBY CONFERENCE ROOM, CITY HALL, IOWA CITY THURSDAY, OCTOBER 20, 2005 APPROVED G[ Members Present: Jerry Anthony, Lori Bears, William Greazel (arrived at 6:45), Matthew Hayek, Kelly Mellecker, Thomas Niblock, Brian Richman, Michael Shaw Members Absent: Rita Marcus Staff Present: Tracy Hightshoe, Karen Howard Public Present: Crissy Canganelli, Charlie Eastham CALL MEETING TO ORDER Chairperson Anthony called the meeting to order at 6:37 PM. APPROVAL OF THE MINUTES FROM SEPTEMBER 15, 2005 Motion: Hayek moved to approve the minutes as submitted with Anthony's minor edits on page 3. Mellecker seconded the motion. Motion passed 7:0. PUBLIC COMMENTS OF ITEMS NOT ON THE AGENDA NONE NEW BUSINESS Presentation by Urban Planning of the proposed development code Karen Howard, Planner, discussed the development code as it relates to housing. Howard stated the proposed code allows smaller lot sizes than what is currently allowed. She passed out a comparison chart of the zoning regulations and lot size requirements for Iowa City, Coralville, and North Liberty. She pointed out that Iowa City currently allows development on smaller lots and allows apartments at higher densities than other surrounding communities. She explained that the Planning and Zoning Commission is recommending further reductions in lot size requirements as a means of providing opportunities for more affordable housing. However, she stated that while this will provide more opportunities, the private market may not respond. Other mechanisms may be needed given the market conditions in Iowa City. She noted that the average lot size within Iowa City for low density housing is 85 feet, and the code sets a minimum of 60 feet, which indicates that the market is providing housing at a higher level, larger lots than the code requires. Howard stated that zoning regulations artificially increase the cost of housing onlv if the regulation restricts what the market would otherwise supplied. Howard said that cost of housing could be reduced by reducing the lot size. She noted that the comprehensive plan encourages more compact development. She noted that some of the benefits of compact development are usage of less land, reduces costs of infrastructure needed, deveioper gets to sell more lots, and it provides lower cost housing to the consumer. Howard noted that in Iowa City it might not be the zoning regulations causing the high price of housing. Other causes might be that there is not enough land zoned for higher density development or it could be there is a market demand for higher cost houses. She noted that developers for more affordable housing types like duplexes and zero-lot lines have to compete for land resources with developers of higher cost housing and they may also get a lot of community resistance against higher density housing. She noted that the consultant hired by the City to examine the zoning ordinance concluded that there are not a lot of regulatory barriers in the zoning code, but not enough zoning for higher density residential development within Iowa City, perhaps due to community concerns about higher density housing. Howard rhetorically asked why there is such a resistance against high density developments. She mentioned that the new zoning regulations propose lowering the minimum lot width of single family housing to 30 feet, which is very low compared to other cities in Iowa. Howard said that the Planning and Zoning Commission Housing and Community Development Commission Minutes October 20, 2005 Page 2 looked at ways to allow smaller lots, but also ensure that the resulting neighborhoods do not feel crowded, ways to ensure that there is room for sidewalks, street trees, and on-street parking for visitors - ways to ensure that neighborhoods remain healthy and sustainable over time. She noted that one solution for the narrowest lots - less than 45 feet wide - might be the usage of rear alleys, which would move the driveways and parking to the rear of the narrow lot while leaving room in the front for street trees and sidewalks and the residential aspects of the homes. She noted that duplexes in the proposed code would be allowed in all single family residential zones. She mentioned that there is a provision to make the RS-8 zone. a small-iot single family zone and allow duplexes only on the corner lots. Duplexes would also be allowed on the corner lots in the RS-5 Zone. Howard said that the RS-12 is proposed to accommodate townhouses by right. She noted that the iot requirements had been adjusted to allow townhouses, whereas currently they can only be approved through a planned deveiopment. Howard mentioned that Iowa City's multi-family residential zones aiso allow considerably higher densities than surrounding communities, up to about 50 units per acre. Howard said that the proposed zoning ordinance has incorporated development standards. She said that there has been concern about whether the proposed standards will drive up the cost of housing, and she mentioned that it will drive up the cost only if the market is not already incorporating these design elements. The Planning and Zoning Commission considered cost and felt that the standards required are very minimal and would not be of significant cost, but would have a positive effect on the resulting neighborhood. They felt that the benefits would far outweigh the costs. The City has also received comments regarding the proposed garage placement restrictions. The proposed code includes standards for garage placement on the smaller, narrower lots allowed by the ordinance in order to address pedestrian safety, amount of front yard pavement, and to make sure there is adequate on-street parking and room for street trees, and to make sure that neighborhoods maintain a residential character and do not feel crowded. There is also a provision in the proposed code that requires door and window trim for townhouses and duplexes to help these bulkier buildings fit into neighborhoods. This provision does not apply to single family homes. She noted that the cost would not be very high for these design elements; it would be about $40 per window. Howard said the cost is minimal but benefits may be very important to the residents of the new neighborhood. She said that the proposed code encourages smaller, more affordable homes, but also supports long term value. Richman asked what the City's expectations are as to how the new regulations will affect the amount of affordable housing provided. Howard said there has been a demand for planned developments where developers are able to cluster developments on smaller lots, get a higher density, or preserve environmental features. This must mean that there is a market for these more compact housing types. She noted that there is a market that will respond to some extent to homes on smaller lots; however it can not be predicted if the smaller units produced will actually be affordable or for moderate income households. Howard pointed out that you can build a large or expensive home on a small lot and some developers place private restrictions and covenants that specify a minimum house size or other expensive design features that may make the housing costly even if the lots are smaller. Greazel asked if they have done any studies with developers regarding what type of developments provide the most income. He stated if a developer can make more money building 4 houses on an acre than 20, they will build four larger, more expensive homes. She said that the City has looked at studies and they based their conclusions on those studies. Small lot development allows for less infrastructure and lower lot prices. Howard noted making use of alleys also reduces infrastructure costs. She noted again that while these costs will be reduced with smaller lot sizes, developers may still choose to build larger homes or homes with expensive features. Howard said that it is possible to get low income housing through zoning provisions, but it is necessary for the market to respond. Howard noted that just because smaller lot size is allowed by code, it doesn't mean developers will take advantage of it and build smaller, more affordable housing with higher densities. Howard stated some cities use mandatory or voluntary inclusionary zoning to get affordable housing units in all subdivisions. Howard stated inclusionary zoning is one method of getting each developer to include a certain percentage of "affordable" or more modest homes in each subdivision. The proposed code does not include inclusionary zoning. Howard stated the City or HCDC could consider or research this tool. Greazel mentioned that some developers do not want smaller houses or lots within their development and may place restrictions on the type of housing within the subdivision (minimum house or lot size, number of garages, etc). Greazel said that neighborhoods tend to move towards the middle and there is a lot of resistance to smaller homes that the -_._'"-~..~---------------_..__.._-_.._-- ,. Housing and Community Development Commission Minutes October 20, 2005 Page 3 developer feels will reduce their appraisal or selling price. Hightshoe noted those are regulations imposed by the Developer, not the City, so the City has little control over these practices. A question was raised about the design standards in the proposed code. Howard stated there have been some misconceptions about the proposed code, because people pull out specific provisions and do not explain the context. One common misconception is that all housing will need front porches. Howard noted that there is one section in the current code that references porches. In that section, if a developer wants to place a house closer to the street than is allowed by the code (front setback), the developer would have to show how they would maintain privacy. One of the solutions might be building a front porch to help separate the home from the street. Howard noted that there are no specific requirements for front porches. Bears said that universal design features (accessibility) should be used more in the code. Shaw asked if there are places in Iowa with the proposed lot widths. Howard said to find cities that have this reduced of lot size, one would have to look at bigger cities like Chicago. Richman asked how the City would measure the effects on affordability. Howard said that the evaluation could be made by keeping track of lot sizes piatted and subdivision requirements. Hayek noted that the demand side in Iowa City is very atypical, very affluent with a lot of turnover. Howard agreed. Update on FY06 Projects Hightshoe said that as of September 30, 2005 there were 2 projects that did not enter agreements with the City, Planned Parenthood and Hillel. Hightshoe said that Planned Parenthood is working on language that protects client confidentiality and had to determine what "security instrument" to use based on the City's Investment Policy. As they have not worked with federal regulations in the past, their attorneys have made revisions that require our legal department to review. These issues should be resolved shortly. Planned Parenthood will grant a lien on an automobile in Des Moines as the security instrument for this CDBG agreement as they do not own the building on Orchard. Hillel entered their agreement this past week. Hightshoe noted that there are some HOME projects that have not entered agreements as a site has not been identified yet. HOME regulations require the City to complete a project-specific environmental review before the City enters an agreement with the applicant. If a site has not been identified, the City can't enter an agreement. Anthony asked if a one month extension would be enough time for Planned Parenthood to solve the issue and enter an agreement. Hightshoe noted that should be enough time. MOTION: Greazel moved to extend the timeline for entering the agreement to November 20 (one month) for Planned Parenthood. Mellecker seconded the motion. Motion passed 8:0. Public Meeting- Annual Review of the 2006-2010 Consolidated Plan Hightshoe noted that two community meetings were held to solicit input and receive feedback on CITY STEPS, one at HACAP and the other at Mercer Park Aquatic Center. The meeting at Mercer focused on education, training, and employment issues. Hightshoe stated that upon review of the public comments received at the meetings and the public input at tonight's meeting, HCDC can recommend proposed amendments, if any, to forward to the City Council. If HCDC recommends an amendment, there would be a 3D-day public comment period. Upon the expiration of the comment period, it would be considered by the Council for adoption. Mellecker said that there were a lot of comments about Kirkwood Community College and she asked if the City worked on any of the issues with Kirkwood (transportation to the main campus, on-site daycare, and increased vocational training in Iowa City). Hightshoe said that the minutes will be sent to Kirkwood and maybe some dialogue could start. Canganelli said that there is no political constituency to support the creation of an on campus day care at Kirkwood. Shaw asked what is the resistance to a daycare on the site? Canganelli said that there are different causes as to why the day care idea is not fully supported. One may be that the college is trying to expand and the main goal of the college is to provide classrooms, while providing day care would be a secondary concern. Housing and Community Development Commission Minutes October 20, 2005 Page 4 Anthony asked if the public priorities are conflicting with those in CITY STEPS. Anthony asked if anyone would like to propose an amendment. MOTION: Greaze! moved to not consider any amendments to CITY STEPS at this time. Hayek seconded the motion. Motion passed 8:0. Discussion of Additional Program Income and Proposed Allocation of Said Funds Hightshoe noted that in the current fiscal year (2006), Iowa City allocated $116,000 in CDSG funds to public service projects. She said that at the time of the allocation process this amount was the best estimate of what would be available for public services. She noted that due to more than expected program income received in the last half of FY05, the final public service cap ended up to be slightly over $130,000. As such, she said there would be an additional $14,000 that could be allocated to public service activities. Hightshoe said that staff is recommending that these "windfall" public service funds be allocated to existing FY06 public service projects in proportion to the previous allocation. She noted that the distribution may be done administratively according to the CITY STEPS plan and that agencies could utilize the funds immediately. She noted that other options include a different allocation of the $14,000 to the FY06 public service recipients andlor consider FY06 unfunded applications, have a separate funding round for these funds and open it up to everyone, or carrying over the funds to the FY07 CDSG allocation cycle where they could be utilized for any CDSG eligible activity (public services, public facility, land acquisition, etc.). Greazel said that they could go back and fund some projects that did not receive any funding in the allocation process. Hightshoe noted that the policy for allocation of uncommitted CDSG funds set certain requirements that need to be followed. She mentioned that if existing andlor unfunded projects are the only projects that will be considered, then the applicants must be notified of the availability of funds and asked to provide a written request for funds and how they will be utilized to fund their original request. She said that if new projects are being considered, HCDC must publish notice of funding availability and proceed with a formal application process. She noted that if the funds are allocated to the contingency fund, no formal process is necessary other than City Council approval. She added that in all cases the public must be given the opportunity to comment on the proposed use of funds. MOTION: Shaw moved to allocate the $14,000 to FY06 public service recipients based on needs identified in a written request. Staff will contact the five current FY06 pubic service recipients to inform them of the availability of the funds and to request a written statement of need if the project/agency wishes to be considered for funding. HCDC will consider the requests at their November meeting. Greazel seconded the motion. Motion passed 8:0. Shelter House Request for Additional Funding for the STAR Program Canganelli said that Shelter House is asking for help in meeting the cash match requirement for the STAR program. She mentioned that the initial three-year award of HUD funds to Shelter House came with no cash match requirement. However, she said that cash match is required in the fourth grant year and for each subsequent year. She noted that the cash match obligation is to be no less than 20% of the award. Accordingly, the obligation for Shelter House is $106,750 annually, which brings $426,970 in federal funds to the community for supportive services for individuals experiencing homelessness. Anthony asked when is the deadline' for matching the grant. Canganelli said that the deadline is August 2006, but they would like to start looking for finds to make sure that the award is not lost. She said that they are in partnership with Goodwill Industries, and that Goodwill committed to provide $5,000. She noted that out of the entire $106,750 approximately $40,000 is considered unsecured by Shelter House. Canganelli said if they are not able to raise the funds and lose the grant it will affect not only Shelter House, but also other agencies within the County such as Goodwill and HACAP. If Shelter House loses the grant, case management will be lost. She said that the STAR program is a continuum of services allowing individuals to move from emergency shelter to permanent housing. Canganelli said that the loss of the program will cause a serious loss of supportive services for the homeless of Johnson County. Housing and Community Development Commission Minutes October 20, 2005 Page 5 Commission discussed Aid to Agencies/public services funding. Only $11,000 was available for HCDC to allocate last year for public services. As CDBG funding is going down each year, there may be no funds available to allocate through the HCDC process or one that allows CDBG funds to be allocated based on CITY STEPS priorities. May want to discuss how the Aid-to-Agency set-aside is calculated to ensure the continuation of funds available to allocate through the HCDC competitive process and directed by CITY STEPS priorities. OLD BUSINESS Allocation Process Subcommittee Update Richman noted that the subcommittee is working on making the allocation process easier for all, to include only the information needed to make a good decision in the applications, and to establish a focused set of goals. Richman noted the subcommittee worked and revised the applications and simplified the application where possible. He noted that they propose three applications: 1) housing 2) public facilities, planning & other, and 3) public services. Richman said that they propose to eliminate the scoring system by converting the ranking sheet into a check list. He noted that rather than getting to a score, they would get to a simple yes or no answer to whether the project is eiigible to go to the next round. He said that the subcommittee is proposing that the ranking criteria sheet would be revised. He noted that there would be a separate sheet for each funding category, and would identify criteria that the Commission wouid consider in evaiuating project qualifications, but will not assign a fixed number of points to each item. Richman said that as in previous years the Commission would hold a Q&A session with applicants. The subcommittee proposes to allot 10 minutes to each housing projects and 5 minutes each to all other projects due to the complexity of different housing projects. The Subcommittee also proposes that each type of application would be scheduled together, such as all housing projects, then public service projects. Eastham said that the commission needs to use an objective process with set goals and priorities, and has to justify how each decision matches the goals and objectives. Richman stated it was possible to do a much simpler, less subjective scoring sheet if the commission does not want to completely remove the scoring process. Staff will provide the revised applications and ranking sheets in the November packets. Richman stated it was too late in the process to define goals or focus areas. This will be up for discussion for the FY08 allocation cycle. Scattered Site Housing Task Force - Presentation of Final Recommendations Hayek said that the task force was created by the City Council to determine if concentration of assisted low income housing in the Iowa City area exists. He said that they created an 8-pa~e document with their findings and recommendations that they presented to the City Council on October 11 t . He noted that the document describes the process that the committee underwent, the steps in the process, trends noticed in the community, demand and cost for housing, and whether the assisted housing is concentrated in specific parts of the town. Hayek mentioned that the taskforce did conclude that there was a concentration of assisted housing in specific parts of town. He said that rental units are mainly found near the University of Iowa, but that is the area where most of the renters are, and it does impact the affordability of housing. Hayek said that the task force made some general recommendations to the Council. He noted that more specific recommendations were included ranging from education campaigns regarding affordable housing to a scattered site policy which would directly impact where HCDC could approve housing activities. He noted the task force created a fair share matrix regarding the assisted housing units in each census tract of the City. He stated that the idea was to determine the number of affordable housing existing in a block group relative to the total number of housing units. If one block group has an over percentage, the recommendation is that the City does not offer incentives toward assisted housing developments in those areas, and those that are unrepresented should get incentives to develop in that area. Anthony said that the number of assisted housing units could decrease unless some of the proposed recommendations are implemented. He noted that one recommendation was inclusionary zoning policy, which is a costless solution that assures that affordable housing is being built in all new subdivisions. MONITORING REPORTS The commission deferred the discussion of monitoring reports for the next meeting. Housing and Community Development Commission Minutes October 20, 2005 Page 6 ADJOURNMENT Shaw motioned to adjourn. Greazel seconded. Motion passed 8-0. The meeting adjourned at 9:00 PM. Minutes submitted by Bogdana Rus. s:lpcdlminutesIHCDCJ2005/1 0-20-05.doc Housing & Community Development Commission Attendance Record 2005 Term I Name Expires 01/20 02/17 03/10 03/17 04/21 05/19 06/30 09/15 10/20 00/00 00/00 00/00 , I Jerrv Anthonv 09/01/05 X X X . X X X X X X I I Erin Barnes 09/01/06 X X X X -. .~ -- -- -- -- ---- -- -- Lori Bears 09/01/07 X X X X X X X OlE X I Mark Edwards 09/01/05 X OlE X 0 0 X 0 ---- -- -- William Greazel 09/01/06 OlE X 0 X X X X X X Matthew Hayek 09/01/07 X X X X X 0 X X X I Rita Marcus 09/01/06 OlE X X X 0 0 OlE OlE OlE Brian Richman 09/01/07 X X X OlE X X OlE X X Javne Sandler 09/01/05 OlE X X X X X OlE -- -- -- .- Michael Shaw 09/01/06 -- -- -- -- -- -- -- -- -- -- X X X X Kellv Mellecker 09/01/08 ---- -- -- -- -- -- -- -- -- -- -- -. -- X X I , Thomas Niblock 09/01/08 -- -- -- -- ---- -- -- X X I -- -- -- -- -- -- Key: X = Present 0 = Absent OlE = AbsentlExcused NM = No Meeting -- -- = Not a Member I I :~(;) I FINAL MINUTES IOWA CITY HUMAN RIGHTS COMMISSION EMMA HARVAT HALL 410 E. WASHINGTON STREET TUESDAY, OCTOBER 25,2005 MEMBERS PRESENT: Jim McCue, Sara Baird, Billie Townsend, Bev Witwer, Paul Retish, Geoff Wilming, Scott King MEMBERS ABSENT: Lisa Beckmann, David Shorr STAFF MEMBERS: Stefanie A. Bowers ALSO PRESENT: Amanda Daum 1. CALL TO ORDER: Meeting called to order at 7:03 p.m. 2. APPROVAL OF MINUTES: Motion to approve minutes of September 26, 2005 by McCue and seconded by King. Motion passed unanimously. 3. RECOMMENDATIONS TO COUNCIL: No. 4. NEW BUSINESS: a. Select date for the 23rd Annual Human Riqhts Awards Breakfast. Bowers suggested the week of September 25111 2006. Wilming suggested that the Breakfast be held on Thursday instead of on Wednesday because other organizations have early morning activities on Wednesday. Motion to accept September 28, 2006 by Witwer seconded by McCue. Motion passed unanimously. b. Seminar-Preparinq the Campus & Community for Public Enqaqement on Issues of Race. Privileqe. and Cultural Competence in the Post Hurricane Katrina World. Bowers stated the seminar organizers wanted financial help for the event as well as support in planning the event. Bowers stated there was a planning meeting for this seminar on Thursday, October 27 at 11 :00 in the River Room at the IMU. Bowers believed that after this meeting on the 2yth she would have more information as to the actual event. Retish voiced concern over the seminar appearing to be geared towards the campus and not the community and stressed the Human Rights Commission (HRC) is a community organization. Retish feels that if we are going to help sponsor this event we should make sure that the seminar is inclusive of the whole community versus just the campus and academics. Bowers said she would take those concerns to the meeting on the 2ih and discuss it with other planners. McCue inquired into the budget of the Commission because people, organizations, and groups are always asking for help and Commissioners have no idea of the amount of funds available for such requests. Wilming inquired as to whether the Commission could apply for grants for big projects they want to support. This item is to be placed on the November Agenda for further discussion. c. Choice Dinner 2006-Rev. Rosalvn Satchel. Bowers said the Emma Goldman Clinic requested a $250.00 donation to help bring Reverend Rosalyn Satchel to speak at their Choice Dinner 2006. Witwer asked whether anyone had attended the event in the past and Baird stated she had. Baird added because Satchel is the director of the National Center for Human Rights Education her goals are similar to the Commissions. Retish stated this is a dinner with a specific theme and that is the protection of Roe v. Wade which is not a general human rights issue. Retish added there was no problem with that but it does open the Commission up to other organizations with specific themes asking for support. Townsend mentioned that she had no problem contributing to the dinner but if there is a contribution then there should also be Commissioners who want to attend the event. Baird stated she would attend the event to hear Satchel speak. Motion to donate to the dinner by Baird and seconded by King. Motion passed unanimously. This item will be placed on the December Agenda to determine who else from the Commission will attend the event. d. Cultural Diversitv Festival February 26,2006. Bowers notified Commissioners of the date of the 2006 Cultural Diversity Day Festival held at the Field House. King and Wilming want a better table location this year preferably not one by the Field House informational booth. Townsend will find out what office at the University of Iowa is sponsoring the event and put in a request for a better table location. This item will be placed on the January Agenda. e. Sootliqht on Communitv Relations/Diversitv. Bowers mentioned her desire to have a forum in the spring to allow members of the community to talk about or discuss any concerns or comments they have about human rights issues in Iowa City. The forum would also educate the community on issues of concern. Bowers felt this would allow staff and the Commission to know whether needs are being met. Bowers would like to work with the Iowa City Community School District and also the University of Iowa Equal Opportunity and Diversity Office to increase participation in the forum and to make sure a full cross section of the community is represented. Bowers hopes to have a forum at different locations throughout the City. King thought it may be a good idea to have the forums after Cultural Diversity Day so Commissioners 2 could use Diversity day to advertise the event. McCue questioned whether anyone goes to meetings anymore and mentioned how frustrating it is to get people to come out to meetings. Retish mentioned that efforts at diversity in the past have failed and that the Commission is not cracking the surface. Retish mentioned things that need to be addressed at future forums like the City of Iowa City, City High and West High all having events on the evening Yom Kippur started and the day of Yom Kippur. Retish also pointed out that voting at Longfellow Elementary School is not accessible to persons with disabilities and voting in general is miserably organized. Retish suggested publishing a calendar that included important dates of all religions, nationalities etc., so events and programs are not scheduled on religious holidays. Retish felt if the Commission holds a forum it needs to be something with a punch. Wilming thought it may be easier to educate the community, by speaking with other area groups who have a devoted membership like the National Alliance on Mental Illness. Wilming thinks piggybacking on something already going that has an audience is a good idea. Witwer also mentioned using public television to bring the forum into the homes of Iowa City residents and then rebroadcasting. Wilming agreed with the idea of a calendar to distribute so that the purpose could also be to educate. McCue noted that the University of Iowa has a calendar with important dates. McCue suggested sending the calendar to the school systems and to City Offices with a letter that states "Here is a calendar with important dates to all persons and religions, etc., if you should schedule something at this time you should expect public criticism from the HRC. " Witwer stated that the Iowa City School System through Marian Coleman also distribute a similar calendar. Townsend will get a calendar from the University of Iowa and Bowers will get one from the Iowa City School System and both will bring to the next meeting for Commissioners to look at. Retish suggested that all Commissioners think of a place to put on a forum on diversity. Wilming also felt all Commissioners should brain storm and think about organizations that have programs going on a regular basis. This item will be on the November Agenda. f. Select date for Youth Human Riohts Awards Prooram. April 11 , 2006 will be the date for the Third Annual Youth Human Rights Awards. Witwer and Wilming both mentioned how well attended last year's event was and that the Iowa City Public Library (ICPL) may no longer provide enough space for the event. Witwer prefers having the event on a Tuesday. Baird and Townsend cautioned against any Tuesday that would be the same night as the City Council meeting. Retish wants to send out notice to school faculty and staff after winter break. King thought location was a problem last year due to size. Bowers recommended the Iowa City Recreational Center's Social Hall, Wilming thought that was about the size of the large meeting room at the ICPL and suggested the Commission go bigger. Wilming suggested the Banquet be held at a local 3 school. Witwer added maybe the Auditoriums at either City High or West High. McCue mentioned the Englert. Bowers will look around and call and report back next meeting. This item will be on November Agenda. 5. OLD BUSINESS: a. Keynote Speaker for the 23rd Annual Human Riqhts Awards Breakfast. Witwer stated she liked this year's speaker Kevin Burt. Witwer liked the mix of music and a speech. Townsend suggested Michael Olin. Wilming suggested Christopher Rossi who would be a more international speaker. Wilming also suggested David Skorton. Townsend reminded the Commissioners that Skorton had spoken a few years ago at the Banquet. McCue would like someone from the business community. Retish would like the couple who owns Thai Flavors because they are totally committed to Human Rights. This item will be placed on the November Agenda. b. Sponsored Proqrams Review. Commissioners read through the list of events and activities that were sponsored or co-sponsored by the Commission the previous year (10 minutes). Commissioners agreed that all events and activities should continue to be sponsored and supported. Those events are: One Community, One Book-Johnson County Reads, Music on Broadway (if the Human Rights Education Committee decides to continue with this program), Human Rights Breakfast, Building Blocks for Employment (if the Human Rights Education Committee decides to continue this program), United Nations Association's Night of 1000 Dinners, Landlord Tenant Seminar, Cultural Diversity Day, Film Series, Youth Human Rights Awards and Pride Festival. Retish suggested developing a library of materials connected to human rights. Retish also thought it would be good to publish the library and send the list out to yarious educators, schools and also to have Cable TV run it and let people know that these are the materials we have and they are available for you to borrow at no charge. Or Retish suggested donating the materials to the library and let them be the lenders. Bowers said she would make a list of the VHS and DVD materials staff currently have. c. Review and approve draft Human Riqhts Commission Annual Report FY 2005. Retish noted that the July 26, 2005 attendance record of the Human Rights Commission was inaccurate with Witwer, Townsend, McCue and Wilming all showing as absent. Term expiration dates were also incorrect showing Witwer and King's commissions ending in January 2005. The noted inaccuracies will be corrected and final approval will be held at the November meeting. This item will be placed on November Agenda. 4 d. Movie Series Update-Baird and Kinq. Baird reported that she contacted the producers of the movie Lost Boys of Sudan. The DVD can be purchased for $75 and this includes the right to show the movie at a non-profit event. However, this right does not include broadcast rights. Baird wants to use this movie in the series and will forward the information to Bowers. Witwer stressed the importance of picking dates and getting locations soon because slots fill up quickly at the Iowa City Public Library. Baird also reported in 1996 she saw a documentary entitled I'm still Here a movie about schizophrenia and would like to show the documentary at a future movie date. McCue stated he owned a copy of the documentary. Bowers will look into contacting the producers to gain permission to show it at a public screening. McCue said it was a well made documentary. Further updates on the Movie Series will be on November's Agenda. e. Tenant Landlord Proqram Update-Beckmann and Shorr. This item was skipped due to Beckmann and Shorr's absence. f. Update on Handouts for International Non-Native Speakers-Kinq. King has contacted both the University of Iowa Human Rights Center and the International Women's Club and both are very interested in working on this project. King is waiting to hear back from them as to which members will specifically help with the handout. King stated both organizations would like the Commission to go ahead and prepare it because both see it as an important issue in both of their areas. King reminded everyone that we have an August deadline for this project. Retish said that his wife informed him that the school system does provide Non-English speaking materials to parents. King suggested getting a copy of what the school system already has and improving on that and also checking to see what languages are currently available. Retish knows three children kept out of school last year who spoke no English. King suggested Spanish, Vietnamese as examples. King hopes to have meetings with the other organizations sometime early November. This item will be placed on the November Agenda. h. Report on Buildinq Blocks for Emplovment Job Skills Fair-Retish. Retish reported that the event was held at the Iowa City Recreational Center on October 24, 2005. The program had a lot of volunteers from the Law School of which he really complimented. Retish also said about a dozen employers showed up which was great but that only 35 participants showed up. Retish was disappointed in the low turn out and has scheduled a meeting with the Human Rights Education Committee to see whether this program is a viable program to continue. Retish suggested taking the event back to the Neighborhood Centers. Retish said the event had babysitting and food. Retish also mentioned there were a few logistical problems but that is to be expected. Retish is worried about the 5 viability of the Human Rights Education Committee noting that a few people are moving away. Bowers and Retish have not talked about Bowers role in the Committee. Wilming added that he was present at the event and the participants who were there had a lot of personalized attention. Wilming also thought about approaching the Iowa City Press Citizen to write articles about the program. Retish said that he had tried in the past but the Daily Iowan was present and did a news program on the event. 6. READ CASES: No. 7. REPORTS OF COMMISIONERS: McCue wanted to call attention to the Shelter Overflow Project that will run from November 1st. 2005 through to March 31, 2006. This is the third season this project has taken place and eight local churches are involved this year. McCue also wanted to mention the daughter of assassinated Mahmoud Mohamed Taha as a possible speaker for the annual breakfast. Retish stated that she had recently moved out of the country. Baird mentioned the United Nations Association's Night of 1000 Diners. Baird said it is a fundraiser for land mine awareness. It will be held Thursday, November 10, 2006 at the Old Brick at 6:30 or 7:00 p.m. and that there is a variety of different food from different cultures and ethnicities. A lot of information tables dealing with Human Rights. Restaurants and Businesses are present at the event. Townsend mentioned that Julian Bond is coming to speak at the Law School on November 3, 2006. Also a play that Tisch Jones is directing at the David Thayer Theatre called In The Blood. The play uses actual film footage of people who are homeless in the Iowa City area as the back drop for the play. Townsend suggested Commissioners should all try to attend this event and also have the students that made the films of the people who are homeless come and talk to the Commission. Townsend even thought of addressing the issue of homelessness in a public forum in coordination with the students. The play runs November 3-6,9-13,2005. Witwer reported that Jane Balvanz, a counselor at Wickham Elementary School, has put together a bullying program consisting of seven 90 minute sessions for parents and children to participate in. Witwer reported that Balvanz hopes to be able to share what she has learned from these sessions in February or March of 2006. Witwer believed that Balvanz could offer support as far as sharing her experiences in how to analyze these issues and analysis of victim bullied bystanders. Witwer feels Balvanz's knowledge in this area makes her an excellent resource for parents and students and also very community based. Witwer would like her to come and talk to the Commission in either February or March. Retish mentioned that he would like Balvantz to speak to Commissioners about how she would bring her skills and knowledge in bullying to a public educational type forum for both parents and children. This item will be 6 placed on the December Agenda for follow up. Witwer went to the Iowa Dialogue Center, an organization put together by the students from Turkey. The leader of the organization encourages all groups and religions to talk to one another, to work together and to live together. Witwer said it was a great experience that included a dinner at the Sheraton and a musical production. Wilminq mentioned the death of Rosa Parks who was a great example of how somebody who was not out in the forefront prior to her famous refusal to give up her seat really makes a difference not only in our Country but in all. 8. STATUS OF CASES: Bowers reported on a litigation update in a case that Commissioners had received a copy of prior. 9. ADJOURNMENT: 8:24 p.m. 7 Board or Commission: Human Rights ATTENDANCE RECORD YEAR 2005 (Meeting Date) TERM NAME EXP. 1/25 2/22 3/22 4/26 5/24 6/21 7/26 8/17 8/23 9/27 10/25 11/22 12/27 Lisa Beckman 111/07 X X X YA OlE NMNO X X X X OlE X Paul Relish 1/1/07 X X X YA OlE NMNQ X 0 X OlE X OlE Geoff Wilming 1/1/07 X X OlE YA X NMNO OlE X X OlE X OlE Sara Baird 1/1/08 X OlE X YA X NMNQ X X X X X X David Shorr 1/1/06 X X OlE YA X NMNQ X OlE OlE X OlE X James McCue 1/1/06 X X X YA X NMNO OlE X X X X X Billie Townsend 1/1/06 X X X YA X NMNQ OlE X 0 X X OlE Bev Witwer 1/1/08 X X X YA OlE NMNO OlE X X X X X Scott King 1/1/08 X X X YA X NMNO X X X X X X KEY: X = Present NMNO - No meeling, no quorum o = Absent OlE = AbsenVExcused 8 MINUTES IOWA CITY PUBLIC ART ADVISORY COMMITTEE THURSDAY, NOVEMBER 3,2005,3:30 P.M. LOBBY CONFERENCE ROOM, CITY HALL r=n APPROVED Members Present: Charles Felling, Rick Fosse, James Hemsley, Emily Martin, Mark Seabold, Terry Trueblood, Emily Carter-Walsh Staff Present: Marcia Klingaman Call to Order Martin called the meeting to order at 3:35 p.m. Public discussion of anv item not on the aqenda Felling asked if there were any further thoughts about creating a recognition program for people who put art in their yards, similar to a program the Historic Preservation Commission has. He said it could be coordinated through the Neighborhood Council, soliciting nominations from the various areas. He added that he thinks visible art on private property is part of public art. Klingaman asked if this would be an annual or ongoing event. Martin said information could be sent to the Neighborhood Council, and set a deadiine for each year's nominations. Klingaman said a general solicitation could also be distributed through newspapers and other media. Felling said he would like to keep the neighborhoods focused on art. Martin said she could see no negative aspects of such a program. Klingaman noted it does not seem like it would be complicated. Fosse said he thinks it is a good idea. Martin suggested having the deadline in the spring, because people would be more likely to go out to view the nominees when the weather is nicer during spring and summer. Klingaman asked if there was a motion. MOTION: Felling moved to develop a procedure for recognition of art in private spaces that are intended for public viewing. The purpose of the program would be to recognize contributions to the overall artistic atmosphere. Carter-Walsh seconded. The motion passed on a vote of 6-0, with Seabold absent. Fosse asked if the recognition program would include art in commercial areas as well. Felling said yes. Trueblood asked how it recipients would be chosen. He added that publicly viewed art in private areas would need to be defined. Carter-Walsh suggested art that is viewable from the curb. Felling suggested it would be art that can be seen by passersby. Trueblood asked whether this would be a nomination process. Felling said yes. Martin said the Historic Preservation program is a good model. Hemsley asked if the program would be a competitive contest. Felling said no, any suitable nominee would be recognized. Klingaman said criteria would need to be created, in part to justify if a nomination is denied. Martin noted the Historic Preservation does not have specific numbers, but gives multiple awards in various categories. She said the program could be fine-tuned over time, but should be vague at first. Carter-Walsh asked for confirmation that as long as a nomination meets the criteria, it would be recognized. Klingaman said yes. Martin said the potential recipient should be consulted as well, to make sure they want the recognition. Klingaman agreed, because the recognition would be public information and there would be publicity about the art. Carter-Walsh asked whether the criteria would focus on the technical or artistic areas. Klingaman said that needs to be determined, and that should be done soon if this will be in the spring. Martin asked if there are established criteria for evaluating proposed art pieces. Felling said there are criteria for evaluating donations. Martin asked Felling if he would develop a proposal, including ideas on how to frame a call for nominations. Felling said yes. Klingaman said she would put it on the December agenda. Consideration of the Minutes of the October 6. 2005 Meetinq Edits submitted to the minutes included addition of the words "interest in" to the last page and "of the shelter" to page one. Iowa City Public Art Advisory Committee Minutes November 3, 2005 Page 2 MOTION: Fosse moved to accept the minutes as amended. Trueblood seconded, and the motion passed unanimously. Review and evaluation of submittals for South Svcamore Greenwav and Kickers Soccer Park Art in the Parks proposals The committee members reviewed slides of the submitted proposals for the two parks. Klingaman said there were three proposals for each park. She distributed information packets to the committee members. Hemsley asked if budget information was included in the calls to the artists. Klingaman said yes. She said that no bottom line price was included for Mitchell's proposal, so he would have to verify that the piece could be made for $35K. Martin asked if any supplemental images were sent for Mitchell's proposal. Klingaman said no. Klingaman said Dana LaMair was not included in the call to artists, though her husband submitted a proposal for the greenway park. The committee can take her proposal under consideration, or may choose not to. Martin asked if Ellison's proposal is kinetic. Fosse said no, though it gives that impression. He asked if Bigger's proposals are currently manufactured and available. Klingaman said yes. Carter-Walsh asked if the committee would be accepting art for one or both parks. Klingaman said there is funding for both. She added that the initial call went out only to the artists the committee selected by viewing slides in a previous meeting. The call could also be widened. Trueblood asked if Mark LaMair's piece included all seven birds. Klingaman said yes. Fosse asked if the birds are kinetic. Klingaman said yes, they rotate in the wind. Martin asked if the committee members had anything to say about the proposals. Trueblood said he liked Mitchell's piece best for the soccer park. Fosse agreed. Carter-Walsh said she liked Ellison's. Trueblood added that the least climbable proposed piece for Kickers would be LaMair's. Klingaman passed around additional slides of Mitchell's work. Martin said she did not think the LaMair proposal was very interesting. Carter-Walsh agreed it did not have a strong visual impact, especially considering the size of the park. Carter-Walsh said she likes the gesture in Ellison's piece, and that it seems less flat than Mitchell's. Martin said she likes the kinetic aspect of Mitchell's piece. Hemsley said Mitchell's piece is tall and bright enough to be noticeable. Fosse said there is a greater artsy component to Mitchell's proposal, whereas Ellison's seemed more like a sign. Martin said she thought Mitchell's is more engaging. Fosse said Mitchell's piece did not seem as solid as some of the other pieces the artist has done, especially because of the base. Martin said the tall base puts the moving parts out of reach. Klingaman said it might be a budgetary issue as well. Carter-Walsh agreed Mitchell's piece did not seem very substantial. Martin said seeing the piece move would likely create greater dimension than the picture conveys. Fosse suggested asking the artist to propose a different and more interesting base. Hemsley said Ellison's piece could quickly become an icon that is easily associated with the park. Trueblood said of all the pieces, Ellison's looks like the easiest to climb. He added that he did not like it very much, that it seemed very flat. Felling asked if Trueblood is looking for more dimension. Trueblood said yes, the ball and the base do give it some dimension, but the base also gives steps to climb, as well as something hard to land on if a child fell while climbing it. Fosse asked whether there was a location specified for the soccer piece. Klingaman said no, she included pictures in the call, and noted one potential location was near the concession stands. However, the final location has not been decided. Fosse said he would like to request a second iteration of Mitchell's proposal with a base that has more mass and color. Carter-Walsh agreed. Martin said she likes the current base, and it is in line with the dimension of the figures at the top. Felling said he would like more information about the dimensions of the different parts of the piece, such as how long the arms are. Fosse said the red part of the base would be as tall as the conference room, or a little taller. Iowa City Public Art Advisory Committee Minutes November 3, 2005 Page 3 Seabold arrived at this point. Seabold said he preferred Mitchell's proposal over Ellison's, as it is more kinetic. Ellison's is very flat. Martin said there is an element of playfulness in Mitchell's that she likes. Seabold asked if a site had been specified. Klingaman said no, though one possibility is by the concession stands. MOTION: Trueblood moved to select "Just for Kicks" as proposed by Mitchell for the soccer park art piece. He added that elaboration is needed in regards to the piece's dimensions and total cost of the proposed piece. Felling seconded, and the motion passed on a vote of 7-0. Trueblood said he preferred Mark LaMair's "Birds in Flight" for the greenway park. It would be the only piece that fits the surroundings. Fosse said he liked the piece, but was concerned with its delicacy. Trueblood agreed that people would try to shake them. Hemsley asked whether making the poles thicker would detract from the piece. Fosse asked whether it is an existing piece. Martin said it appears so. Martin said the committee could express reservations about its fragility and see if the artist has any suggestions. Hemsley suggested having one thicker pole with a branching pole holding the birds. Martin said that would change the look of the piece. She said she would also like more pictures from different angles, including the bases. Fosse asked whether an inquiry could be made with one of the artists who was solicited but did not send a proposal. Klingaman said she could check with the artist. Martin said she would like Mark LaMair's feedback about the piece's durability, as well as additional photos. Hemsley suggested installing the piece in water, to reduce access and vandalism. Fosse said the greenway area is not always wet, so a pool would need to be put in. Carter-Walsh asked if there were any thoughts about Bigger's proposals. Seabold said they are nice, but very generic. Fosse said the pieces look like they need a large area around them. Trueblood said they all would be easily climbed. Felling said he likes the idea of the bird piece rising out of the prairie or a pool. Fosse said the greenway is unmowed tallgrass prairie that is occasionally burned, so the piece would need to be able to withstand that. He added that the thin poles would not obstruct water flow, but any longstanding water would be shallow. Carter-Walsh confirmed that the committee would like more information about LaM air's bird piece, and to inquire with the other artist. Klingaman said she would get more information from LaMair and ask the other artist for a submission for the next meeting. Discussion of Annual Recort and clans for FY 06-07 Trueblood said he had no comments or concerns about the Annual Report or accompanying documents. Trueblood left at this point. Martin asked whether the committee already discussed the Annual Report. Klingaman said no, though it was included in the packets for the October meeting. She suggested adding the proposal for a recognition program to the Plans for Fiscai Year 2006 section. Felling suggested calling it Art in Public Spaces Recognition. Martin said it went along with Art by the Yard. No other additions were suggested. Klingaman said the report would be given to the city council for their information. Martin asked if there were any additional plans to be added. Felling said there would likely be carryover. Seabold suggested adding the planned collaboration with students. Klingaman said the pad for the rotating art in the peninsula area would likely be installed next spring. She noted that the collaboration with students is covered in a statement on the second page, though it does not specify students. The committee will have to decide whether proposals for that area would be solicited exclusively from students, or otherwise. Fosse said he would like to consider something for a bridge on a new walking trail on First Avenue north of Hy-Vee. The trail will parallel Ralston Creek and cross First Avenue, and there are currently some very boring railings over the bridge that he would like to replace with something more decorative. Martin suggested adding that as a potential project to consider. Iowa City Public Art Advisory Committee Minutes November 3, 2005 Page 4 Fosse said he would also like to consider a collaborative project with the University. A new traffic circle is planned for the intersection by the Field House, which would give a focal point with a lot of potential for art. Committee time/Other business Klingaman said the dedication for the new transportation center is scheduled for November 4 at 3:30 p.m. Adiournment There being no further business to come before the committee, Carter-Walsh moved to adjourn and the meeting adjourned at 4:45 p.m. s:/pcdlminutes/PublicArt/200S/art 11-03-05.doc Public Art Advisory Committee Attendance Record 2005 Term Name Expires 1/06 2/02 3/02 4/07 5/05 7/07 9/01 10/06 11/03 12/01 0/00 Emilv Carter Walsh 01/01/08 CW X 0 X X X OlE X X Charles Fellin!! 01/01/06 CW X X X OlE X X X X James Hemslev 01/01/06 CW OlE X X X X OlE X X Emilv Martin 01/01/08 CW X OlE OlE X OlE X X X Mark Seabold 01/01/07 CW X X X X X X X X Rick Fosse CW OlE X X X X X X X Terry Trueblood CW OlE X X X X X X X Key: X = Present 0 = Absent OlE = AbsentlExcused NM = No Meeting CW = Cancelled due to Weather D:D MINUTES PLANNING AND ZONING COMMISSION NOVEMER 17, 2005 EMMA J. HARVAT HALL APPROVED MEMBERS PRESENT: Terry Smith, Dean Shannon, Wally Plahutnik, Bob Brooks, Don Anciaux, Beth Koppes, Ann Freerks STAFF PRESENT: Bob Miklo, Sunil Terdalkar, Mitch Behr OTHERS PRESENT: John Moreland RECOMMENDATIONS TO CITY COUNCIL: Recommended approval by a vote of 7-0 REZ05-00020/SUB05-00030, a rezoning from Low Density Single-Family Residential (RS-5) zone to Sensitive Areas Overlay/Low Density Single-Family Residential (OSAlRS-5) zone and a preliminary plat and Sensitive Areas Development Plan of Galway Hills Part Four, a 24-lot, 10.41-acre residential subdivision located on Galway Drive. Recommended approval by a vote of 7-0 SUB05-00028, a preliminary plat of Windsor West, a 96-lot, 51.90-acre residential subdivision located at 4670 American Legion Road SE. CALL TO ORDER: Brooks called the meeting to order at 7:30 pm. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. REZONING/DEVELOPMENT ITEM: REZ05-00020/SUB05-00030, discussion of an application submitted by Dav-Ed Limited for a rezoning from Low Density Single-Family Residential (RS-5) zone to Sensitive Areas Overlay/Low Density Single- Family Residential (OSAlRS-5) zone and a preliminary plat and Sensitive Areas Development Plan of Galway Hills Part Four, a 24-lot, 1 0.41-acre residential subdivision located on Galway Drive. Terdalkar said the applicant had submitted revised drawings and provided all required information; the deficiencies and discrepancies listed in the Staff Report had been corrected. Staff recommended approval of REZ05-00020, a rezoning of approximately 10.41-acres from Low Density Single-family Residential (RS-5) to Sensitive Areas Overlay/Low Density Single-family Residential OSAlRS-5 and SUB05-00030, a preliminary plat for Galway Hills Subdivision Part IV, a 24-lot residential subdivision located on approximately 10.41-acres of land south of Melrose Avenue and east of Highway 218. Public discussion was opened. There was none. Public discussion was closed. MOTION: Smith made a motion to approve REZ05-00020 and SUB05-00030. Plahutnik seconded. The motion carried on a vote of 7-0. SUBDIVISION ITEM: SUB05-00028, discussion of an application submitted by Arlington Development for a preliminary plat of Windsor West, a 96-lot, 51.90-acre, residential subdivision located at 4670 American Legion Road SE. Terdalkar said the deficiencies and discrepancies listed in the Staff Report had been resolved. The applicant had provided a copy of plans that showed a trail connection to Scott Park with some land dedication from adjoining Highland Woods Subdivision. Staff recommended approval of SUB05-00028. Plahutnik said at a prior Commission meeting, a concern regarding stormwater drainage had been raised by the property owners to the east of this subdivision. Had the developer spoken with them? Planning and Zoning Commission Minutes November 17, 2005 Page 2 Terdalkar said easements had been acquired. Miklo said the plan included two stormwater basins in the outlot open space. The City Engineer had reviewed the drawings, determined that the proposed plan complied with City stormwater management requirements and did not anticipate any negative effects on the adjacent property. Public discussion was opened. John Moreland, deveioper, said he had obtained a storm water drainage easement through that area with the residents of Far Horizons. Arlington Development planned to install a storm sewer at their expense to help drainage issues in the Far Horizons development in return for a sanitary sewer easement. Moreland said he wished to thank Staff for their assistance in getting this put together. Brooks asked for a clarification regarding the proposed trail connection. Miklo indicated where the trail connection would occur. A small portion of Lot 10 in the Highland Woods subdivision currently under the owner's control would provide a 20-foot wide pedestrian corridor. In the future it was anticipated that when the Hieronymous property developed, their open space obligation would likely occur in that area to further enhance the connection to the subdivision. Public discussion was closed. Motion: Smith made a motion to approve SUB05-00028, a preliminary plat and sensitive areas site plan for Windsor West Subdivision, a 96-lot residential subdivision on approximately 51.9-acres of land, located north of American Legion Road. Anciaux seconded the motion. Anciaux said he wished to compliment Mr. Moreland on his willingness to work with Staff and the City on this project and for meeting with the neighbors and making the process flow smoothly. Freerks said she was happy to see the two street connections to the property to the west and felt that over time it would be a bonus to the area. She appreciated Moreland's adding the second connection, his commitment to growth in that area. The motion carried on a vote of 7-0. OTHER ITEMS: Miklo passed out a memorandum from the City Attorney's office in response to questions about the proposed Code and some legal issues. With respect to the proposed Code revision, City Council would close the public hearing on Monday, 12/12; have First Consideration on Tue 12/13; have Second Consideration, Pass and Adopt the Code on Thurs 12/15. The Code would go into effect approximately the beginning of 2006, after it had been published in the newspaper. Sub-division regulations would be the next item addressed by the Commission. ADJOURNMENT: Motion: Anciaux made a meeting to adjourn the meeting. Freerks seconded the motion. The motion carried on a vote of 7-0. The meeting adjourned at 7:37 pm. Elizabeth Koppes, Secretary Minutes submitted by Candy Barnhill s:/pcdlminuteslp&zI200S/11-17 -05. doc Iowa City Planning & Zoning Commission Attendance Record 2005 FORMAL MEETING Term Name Exnires 1/6 1/20 2/3 2/17 3/3 3/17 4n 4/21 5/5 6/16 6/27 7/6 7/21 8/4 8/18 9/1 9/15 10/6 10/20 11/17 D. Andaux 05/06 X X X X X OlE X X X X OlE X X OlE OlE X X X OlE X B. Brooks 05/10 X X X X X X X X X OlE X OlE X X X X X X X X A. Freuks 05/08 X X X X X X X X X X X X X X X X X X X X E. Kannes 05/07 OlE X X X X X X X X X X X X X X X X X X X W Plahutnik 05/10 nn -- ---- -- -- -- -- -- X X X X OlE OlE X X OlE X X X D. Shannon 05/08 X X X OlE OlE X X X OlE X OlE X X X X X X X OlE X T.Smith 05/06 -- ---- ---- ---- -- ---- -- ---- X X X X X X OlE X X X OlE X INFORMAL MEETING Tenn Name Exnires 1/3 2/14 2/28 3/14 4/4 4/18 5/2 6/13 7/18 8/1 8/15 8/29 9/12 10120 11/14 D. Andaux 05/06 CW X X OlE X X X X X OlE X X X OlE X B. Brooks 05/10 CW X X X X X X X X X X X X X X A. Freuks 05/08 CW X X X OlE X OlE X X X X OlE X X X E. KODoes 05/07 CW X X X OlE X X X X X X X X X X W Plahutnik 05/10 CW ---- ---- ---- - -- OlE X OlE OlE X X X X X D. Shannon 05/08 CW OlE OlE X X X X X X X X 0 0 OlE 0 T.Smith 05/06 -- ---- ---- -- ---- --- -- X X X X X X OlE X Key: X = Present 0 = Absent OlE = AbsenUExcused NIM= No Meeting MINUTES PLANNING AND ZONING COMMISSION FORMAL MEETING OCTOBER 20, 2005 EMMA J. HARVAT HALL APPROVED G:J MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: Bob Brooks, Ann Freerks, Beth Koppes, Wally Plahutnik Don Anciaux, Dean Shannon, Terry Smith Mitch Behr, Bob Miklo A. Call to Order Brooks called the meeting to order at 7:30 p.m. B. Public Discussion of Any Item not on the Agenda No discussion. C. Rezoning Item: REZ05-00012 Discussion of an application submitted by the City of Iowa City for a rezoning from Medium Density Single-Family (RS-8) to Planned Development Housing Overlay - Medium Density Single-Family (OPDH-8) for property located on Catskill Court within the East Hill Subdivision. Miklo said this item was on a previous agenda associated with the new zoning code. With the new zoning code, duplexes would not be allowed on interior lots in the RS-8 zone, so the proposed rezoning would allow the current pattern of development to continue on the last four lots in a 36-lot subdivision. The lots slope steeply from a low point on Catskill Court to a high point at the backs of the lots. The slope constrains how buildings would be positioned, which would make it difficult to conform to RS-12 requirements in the new code. Therefore the proposal is to rezone to OPDH-8. The plan development allows relaxation of zoning standards. It would allow the last four lots to be built similarly to the other lots, though it would not affect the other lots in the neighborhood. City staff is recommending approval. Brooks asked what would be on file for the development plan. Miklo said that the ordinance would specify the dimensional setbacks from the front and sides, and state that duplexes would be allowed. The garage placement standards in the new code would be waived. II would basically be a description of the footprint for the buildings. No public discussion. MOTION: Koppes moved to approve rezoning item REZ05-00012, and Freerks seconded. No further discussion. The motion carried with a vote of 4-0. D. Consideration of the October 6, 2005 Meeting Minutes MOTION: Plahutnik moved to approve the minutes as submitted, and Freerks seconded. The motion carried on a vote of 4-0. E. Other Items Miklo said that next Council meeting on the new zoning code is a work session on October 31 at 2:00. It is not a joint meeting. Rather, staff, the Planning and Zoning Commission Chair and Council will discuss the code. There are other items on the agenda as well. The public hearing has been continued to November 1, and he anticipates it will be continued again to November 7. F. Adjournment MOTION: Koppes moved to adjourn, and Plahutnik seconded. The motion carried on a vote of 4-0. The meeting adjourned at 7:37 p.m. s:/pcd/minules/p&zl2005/10-20-05formaLdoc Iowa City Planning & Zoning Commission Attendance Record 2005 FORMAL MEETING Tenn Name Expires 1/6 1/20 2/3 2/17 3/3 3/17 4n 4/21 5/5 6/16 6/27 7/6 7/21 8/4 8/18 9/1 9/15 10/6 10/20 D. Anciaux 05/06 X X X X X OlE X X X X OlE X X OlE OlE X X X OlE B. Brooks 05/10 X X X X X X X X X OlE X OlE X X X X X X X A. Freuks 05/08 X X X X X X X X X X X X X X X X X X X E. Koones 05/07 OlE X X X X X X X X X X X X X X X X X X W Plahutnik 05/10 -- ---- ---- _.u b__ ---- ---- ---- X X X X OlE OlE X X OlE X X D. Shannon 05/08 X X X OlE OlE X X X OlE X OlE X X X X X X X OlE T.Smith 05/06 -- ---- ---- -- .-.- ---- ---- X X X X X X OlE X X X OlE INFORMAL MEETING Term Name Exnires 1/3 2/14 2/28 3/14 4/4 4/18 5/2 6/13 7/18 8/1 8/15 8/29 9/12 10/20 D. Anciaux 05/06 CW X X OlE X X X X X OlE X X X OlE B. Brooks 05/10 CW X X X X X X X X X X X X X A. Frurks 05/08 CW X X X OlE X OlE X X X X OlE X X E. Koones 05/07 CW X X X OlE X X X X X X X X X W Plahutnik 05/10 CW -- ---- ---- -- ---- OlE X OlE OlE X X X X D. Shannon 05/08 CW OlE OlE X X X X X X X X 0 0 OlE T.Smith 05/06 ---- ---- ---- ---- ---- ---- X X X X X X OlE I Key: X = Present 0 = Absent DIE = Absent/Excused NIM= No Meeting